HomeMy WebLinkAbout2023-09-21 Parks and Trails Agenda PacketCITY OF CORCORAN
Corcoran Parks and Trails Commission Agenda
September 21, 2023 - 7:00 pm
1.Call to Order / Roll Call
2.Pledge of Allegiance
3.Agenda Approval
4. Minutes
a. Minutes – July 20, 2023, Meeting*
5.Open Forum
6. Presentations
7.Unfinished Business
a.RFPQ for Park Services – Update*
b.TRPD Cooperative Agreement – Update*
8.New Business
a.Commissioner Resignation – Lisa Wyffels*
b.Future Programming*
9. Reports/Information
a.Active Planning Applications – Informational only*
b. Recreation Supervisor Update*
c.Program Coordinator Update*
10.Subcommittee & Miscellaneous Reports
a.City Council Report*
b.Garden Club Report
c.Park Dedication Fund*
11.Other Business/Announcements
12.Commissioner Liaison Calendar
City Council Meetings
09/28/2023 10/12/2023 10/26/2023 11/09/2023 11/20/2023 12/14/2023** 12/28/2023**
Nybo Wyffels Christenson Anderson Erzberger Strehler Friedrich
**Subject to change due to holidays.
13. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
door.
HYBRID MEETING OPTION
AVAILABLE
The public is invited to attend the regular Parks and
Trails Commission meetings at City Hall.
Meeting Via Telephone/Other Electronic
Means
Call-in Instructions:
+1 312 626 6799 US
Enter Meeting ID: 898 5657 6023
Press *9 to speak during the Public Comment
Sections in the meeting.
Video Link and Instructions:
https://us02web.zoom.us/j/83057009084
visit http://www.zoom.us and enter
Meeting ID: 830 5700 9084
Participants can utilize the Raise Hand function to
be recognized to speak during the Public
Comment sections in the meeting. Participant
video feeds will be muted. In-person comments
will be received first, with the hybrid electronic
means option following. For more information on options to provide public
comment visit:
www.corcoranmn.gov
CITY OF CORCORAN
Corcoran Parks and Trails Meeting Minutes
July 20, 2023 - 7:00 pm
The Corcoran Parks and Trails Commission met on July 20, 2023, in Corcoran, MN.
Present were Chairperson Anderson, Vice-Chairperson Christenson, and Commissioners Erzberger,
Friedrich, Nybo, Strehler, and Wyffels.
Also present was Councilmember Nichols, City Administrator Beise, and Public Works Director Mattson.
1. Call to Order / Roll Call
Chairperson Anderson called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Chairperson Anderson invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
Motion: Made by Nybo, seconded by Christenson, to approve the agenda as presented.
Voting Aye: Anderson, Christenson, Erzberger, Friedrich, Nybo, Strehler, and Wyffels.
(Motion carried 7:0)
4. Minutes
a. Minutes – June 15, 2023, Meeting
Commissioner Friedrich noted a typo in Commissioner Strehler’s name.
Motion: Made by Erzberger, seconded by Nybo, to approve the minutes with the typo correction.
Voting Aye: Anderson, Christenson, Erzberger, Friedrich, Nybo, Strehler, and Wyffels.
(Motion carried 7:0)
5. Open Forum
Chairperson Anderson informed those that are interested in speaking, that the open forum is
available for them to speak. City Administrator Beise informed those virtually in attendance, they
would be addressed following those in the audience.
Bill Halfrich, 19434 103rd Ave, spoke to the Commission and requested an update on park planning
in the Bellwether Development, specifically with regards to a dog park. Mr. Halfrich noted that many
individuals in the development have dogs, but there is a lack of space to let dogs roam openly.
Dan Mesick, 19409 103rd Ave, spoke to the Commission regarding his interest in a dog park and
involvement in the park planning process for the Bellwether Development.
6. Presentations
City Administrator Beise provided an update on things happening in Corcoran including the goals set
by City Council at the beginning of the year, water supply system project, Hunters Ridge Road, City
Center Drive and 79th Place, and 2023 developments.
7. Unfinished Business – None
8. New Business
a. Pedestrian Crossing Policy
Steve Heglund, Stantec Consulting, provided background information on the pedestrian crossing
policy, highlighting the March 9, 2023, City Council work session about developing a policy and
evaluation of two crossings, with an additional draft of the policy being presented at the June 8,
2023, City Council meeting. Heglund noted components included as part of the policy such as ways
to evaluate crossings, provide criteria for consideration, and a matrix to help guide recommendation.
Commissioner Erzberger inquired about pedestrian volumes, to which Heglund noted that Stantec
looked at a variety of guidelines for assessing times. Commissioner Erzberger inquired about how
this would potentially apply to roads not owned by the City, such as County Road 101, to which
Heglund stated the policy could be referenced, but it would be the decision of those whose
CITY OF CORCORAN
jurisdiction it is. Councilmember Nichols informed the Commission that the Council had a desire for
Parks and Trails feedback on alignment of trails and recommendation of crossings where
appropriate for future, with focused feedback on the policy for future guidance. Chairperson
Anderson highlighted a focus on pedestrian crossings around parks and trail environments to ensure
safety for patrons. Commissioners discussed an example provided by Councilmember Nichols that
does not align in the Ravinia development behind the park wetland and the trail to the south of
Gleason Parkway. Commissioner Friedrich inquired about a separation between pedestrians and
bicyclists, to which Public Works Director Mattson informed the Commission that there is nothing
currently but could be discussed as part of trail maintenance. Commissioners discussed alignment
of trails with surrounding Cities, with Commissioner Nybo noting they had done that years ago when
creating the trails plan and inquired if they no longer line up. Public Works Director Mattson informed
the Commission that sometimes the developable land does not allow for trail alignments in certain
areas.
b. Snow Removal/Ice Policy
City Administrator Beise provided an overview of the snow removal/ice policy, highlighting key areas
of discussion around method, prioritization, and expectations of trail maintenance for the community.
Public Works Director Mattson highlighted MS4 requirements and future acceptance of trails as the
reasoning behind this policy. Commissioners discussed if salt would be included in maintenance of
the paved trails, to which Public Works Director Mattson informed the Commission that the trails
could be noticed that they would not be salted. Commissioners discussed alternative options to salt
including adjustments in trail construction or utilizing grit instead. Chairperson Anderson commented
on the transparency of the plan and highlighting the routes that will be prioritized and expectations,
with Public Works Director Mattson noting that education should help with clearer expectations.
Commissioner Erzberger expressed an interest in maintenance organizations accountable to ensure
the services meet the proposed expectations if that is the route the City chooses to go. Public Works
Director Mattson noted that the contract with any homeowners’ associations would be working with
the snow removal vendors while maintaining communication with the homeowners’ association as
well for efficiency. Commissioner Friedrich expressed concerns with the wording regarding snow
removal around fire hydrants, noting that if it is “highly encouraged” it might not be done and inquired
about including it to be done by the contracted snow removal company. City Administrator Beise and
Public Works Director Mattson explained that it would have to be included in the contract as it is not
currently included. Commissioners discussed the work required of homeowners with fire hydrants on
their property and Commissioner Friedrich inquired about coverings for them; Public Works Director
Mattson informed the Commission that those are intended primarily to keep the salt off the fire
hydrant. Commissioners looked at existing and planned trails, where discussion followed regarding
trail connections. Commissioner Nybo inquired about the trail easements as previously there was
confusion regarding which easements were owned by the City, to which City Administrator Beise
informed the Commission that the planning staff had worked through the easements to the best of
their ability. Commissioners discussed the open space park located in the Ravinia development with
questions regarding the material of the trail, access points, and the vision of the park. Public Works
Director Mattson informed the Commission that the decisions for the vision of the park have not
been discussed yet, but he would envision the park looking different as it is an open space park.
Staff highlighted the access points for the park and the parcels that surround the open space park,
noting that additional access points may become available as other parcels develop.
Councilmember Nichols proposed the conversation regarding snow covered trails and requested the
Commission consider if that was something they would like to see, and if so, where. Commissioner
CITY OF CORCORAN
Friedrich noted that an open space park trail would be preferred for the snow-covered trails but
would like to see trails along collector roads cleared. Vice-Chairperson Christenson noted that
grooming is still required for some snow-covered trail activities, such as cross-country skiing. Vice-
Chairperson Christenson noted the potential for inconsistencies with the varying contracted services,
to which Commissioner Friedrich asked if hiring seasonal employees would be an alternative. Public
Works Director stated that Chanhassen likely has a crew dedicated to parks and trails maintenance,
but at the current size of Corcoran, the staff has a primary focus on roads. Commissioner Nybo
inquired about the maintenance of trails in developments during the 2022-2023 winter season.
Councilmember Nichols stated they were done in a timely manner and noted that Bass Lake
Crossing residents had expressed to City Council a desire to have the trails groomed, but currently
did not have a preference to who completed the work. Public Works Director Mattson noted that the
timing of the maintenance is the concern with staff maintaining the trails as they are accepted.
Commissioners agreed roads would be the first focus, to which Public Works Director Mattson noted
that trails could be part of Priority B during street clean up. Public Works Director Mattson
summarized the Commission’s key points of trails with a priority of maintaining trails in-house, some
potential assistance from homeowner’s associations’ snow removal companies, and would follow
road maintenance. Public Works Director Mattson noted that trails that cross over driveways can
tend to cause timing challenges for plowing, to which Councilmember Nichols noted Rice Lake in
Maple Grove that utilizes an approximately 30’ wide vegetated median with trail to avoid driveway
crossings. Public Works Director Mattson commented on the need for early planning with the
approach and that it can take up more space.
c. RFPQ for Park Services
City Administrator Beise provided an overview of the request for proposals and qualifications,
informed the Commission that the draft is also being reviewed by legal and engineering staff, and
would likely be included on the July 27 or August 10, 2023, City Council meeting. Commissioner
Nybo inquired about how many companies staff were planning to send the RFPQ to, at which point
Public Works Director Mattson noted that staff has a list but is working with legal to ensure the
processes are followed correctly. Chairperson Anderson informed staff that he found some typos in
the document that should be updated prior to release.
d. TRPD Cooperative Agreement
City Administrator Beise highlighted that the agreement would allow for the City to be reimbursed for
trails, to avoid utilizing park dedication funds for a Three Rivers Park District trail. Commissioner
Erzberger inquired about the minimum widths for corridors and expressed concerns with alignment
of expectations between Three Rivers Park District and the City of Corcoran. City Administrator
Beise informed the Commission that while Three Rivers Park District would like to see wider
corridors, it is not an option in every scenario, but Three Rivers Park District would be included in
development discussions to facilitate alignment of expectations. Councilmember Nichols requested
that as developments come in, Commissioners consider trail alignments, expectations, and vision,
while providing feedback.
9. Reports/Information
a. Active Planning Applications – Informational Only
No discussion occurred.
b. Recreation Supervisor Update
c. Program Coordinator Update
City Administrator Beise highlighted the soccer season was going well and staff was staying busy.
CITY OF CORCORAN
10. Subcommittee & Miscellaneous Reports
a. City Council Report
Councilmember Nichols highlighted the items regarding City Center Drive and 79th Place, as well as
the legalization of cannabis. Commission Friedrich requested additional information regarding
planter baskets on the light poles along the road, to which Public Works Director Mattson noted that
options with lower maintenance were highlighted. Councilmember Nichols requested an addition to
the next City Council discussion that involves adding planter baskets. Chairperson Anderson
highlighted the donation from the Corcoran Athletic Association and the contributions made by Kevin
Dale especially. Commissioner Nybo requested more information on the new City logo discussion, to
which City Administrator Beise informed Commissioners a discussion would take place at the
August 10, 2023, City Council meeting to determine community involvement.
b. Garden Club Report
Michelle Friedrich provided an overview of the Garden Club’s recent activity, which included
planting, weeding, and watering the Memorial Garden. Friedrich noted the next project would likely
be working on the front areas of City Hall to beautify the entrance. Friedrich informed the
Commission that the money previously approved during the May 18, 2023, Parks and Trails
Commission meeting, was not all used as there is still a need for mulch and topsoil in the Memorial
Garden.
c. Park Dedication Fund
Councilmember Nichols inquired about obtaining higher interest on the account, to which City
Administrator Beise informed Commissioners that interest had not been allocated yet for 2022.
Commissioner Nybo requested information be added to the report to reflect the Northwest Area
Jaycees donation was specific to the splashpad proposed for the City Park remaster.
11. Other Business/Announcements – None
12. Commissioner Liaison Calendar
07/27/2023 08/10/2023 08/24/2023 09/14/2023 09/28/2023 10/12/2023 10/26/2023
Anderson Erzberger Strehler Friedrich Nybo Wyffels Christenson
13. Adjournment
Motion: Made by Nybo seconded by Strehler to adjourn the meeting at 9:44 pm.
Voting Aye: Anderson, Christenson, Erzberger, Friedrich, Nybo, Strehler, and Wyffels.
(Motion carried 7:0)
Submitted by Jessica Christensen Buck, Recreation Supervisor
7a.
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date: September 21, 2023
To: Parks and Trails Commission
From: Jessica Christensen Buck
Re: RFPQ for Park Services
______________________________________________________________________
During the July 20, 2023, Parks and Trails Commission meeting, Commissioners had
the opportunity to reflect on the draft Request for Proposals and Qualifications for
Master Park Planning and Design Services. Following the review by the Parks and
Trails Commission, City Council approved the updated RFPQ for release during the
August 24, 2023, City Council meeting.
The intention of the RFPQ is to obtain submissions from consultants that are interested
in, and can help us, to plan specific park projects, such as the City Park remaster and
the boardwalk and open space park in the Bellwether Development. Additional work will
include preparing Request for Proposal materials for other bid opportunities (i.e.,
playground bids, amenities, etc.) to continue to build and improve the parks and trails
system in the City.
The RFPQ is accepting responses and will remain open until Friday, September 29 at
2:00 pm. Included in this timeframe is the opportunity for those interested in submitting
to ask questions, but the period for questions ended on Friday, September 15.
The RFPQ was sent to a variety of consultant agencies, posted to the City’s website,
including in the Crow River Newspaper, and included on the QuestCDN website.
Staff anticipates reviewing the submissions during the week of October 2-6 and has a
date of October 10, 2023, as a placeholder if interviews are necessary to further decide.
Interviews will take place at City Hall and will include Commissioner Friedrich as she
agreed to be on the subcommittee for the RFPQ process during the May 18, 2023,
Parks and Trails Commission meeting.
Attachments:
None
7b.
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date: September 21, 2023
To: Parks and Trails Commission
From: Jessica Christensen Buck
Re: TRPD Cooperative Agreement – Update
______________________________________________________________________
A draft of the cooperative agreement between Three Rivers Park District and the City of
Corcoran was brought to the City Council during a closed session meeting on August
24, 2023. Following the meeting, City of Corcoran staff met virtually with the staff from
Three Rivers Park District to discuss what is anticipated to be final edits to the
agreement.
As it stands at the time of writing this report, Three Rivers Park District staff are making
updates to the agreement, the attorneys for each group will communicate about a
portion of the language, and it is anticipated to be completed by the end of September.
Depending on the finalized draft completion timeline, the agreement would go to City
Council for approval, followed by the Three Rivers Park District Board Meeting.
Attachments:
None
8a.
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date: September 21, 2023
To: Parks and Trails Commission
From: Jessica Christensen Buck
Re: Commissioner Resignation – Lisa Wyffels
______________________________________________________________________
The City has received a notice of resignation from Lisa Wyffels of the Parks and Trails
Commission. Commissioner Wyffels’ resignation resulted from her temporary non-
residence status becoming permanent. Commissioner Wyffels has been a member of
the Parks and Trails Commission since March 10, 2022, and has provided significant
value to the discussions and recommendations on a variety of topics including the City
Park remaster project.
Attached to this memo is the resolution that was brought to the September 14, 2023,
City Council meeting honoring her service to the City on the Parks and Trails
Commission. Staff intend to post the opening in a variety of locations to begin the
recruitment process to fill the Parks and Trails Commissioner opening.
Attachments:
8a1. Resolution 2023-76 Accepting Resignation of Parks and Trails Commissioner
Wyffels
City of Corcoran September 14, 2023
County of Hennepin
State of Minnesota
RESOLUTION NO. 2023-76
Page 1 of 1
Motion By:
Seconded By:
A RESOLUTION HONORING OUTGOING COMMISSIONER LISA WYFFELS
WHEREAS, Lisa Wyffels was appointed as a Parks and Trails Commissioner for an initial term on
March 10, 2022; and
WHEREAS, Lisa Wyffels has elected to end her service on the Parks and Trails Commission after over
year and a half of service effective September 12, 2023; and
WHEREAS, during her tenure on the Parks and Trails Commission, Lisa assisted in reviewing various
development plans, took part in planning the future park system, the City Park remaster project, and
reviewed the parks budget; and
WHEREAS, the City of Corcoran recognizes the time, energy, dedication, and leadership provided by Lisa
Wyffels.
NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, that the City Council hereby honors Lisa
Wyffels for her distinguished service to the City of Corcoran and residents of the City.
VOTING AYE VOTING NAY
McKee, Tom McKee, Tom
Bottema, Jon Bottema, Jon
Nichols, Jeremy Nichols, Jeremy
Schultz, Alan Schultz, Alan
Vehrenkamp, Dean Vehrenkamp, Dean
Whereupon, said Resolution is hereby declared adopted on this 14th day of September 2023.
________________________________
Tom McKee - Mayor
ATTEST:
City Seal
____________________________________
Michelle Friedrich – City Clerk
8b.
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date: September 21, 2023
To: Parks and Trails Commission
From: Jessica Christensen Buck
Re: Future Programming
______________________________________________________________________
As the City Park remaster project continues moving forward, discussions regarding
future programming opportunities have begun. With proposed updated amenities, new
features, and indoor space, the programming options should shift to reflect the changes
following project completion.
Chairperson Anderson, Vice-Chairperson Christenson, and Recreation Supervisor
Christensen Buck met, and determined that the September meeting would provide a
good opportunity to discuss future programming options, visions, and ideas.
The new and updated amenities that were proposed in the 30% design include:
Tennis court (1)
Basketball court (1)
Pickleball courts (6)
Splashpad
Large playground
Bathroom/changing room/multi-purpose building
Open skate rink (1)
Hockey rink (1)
Large parking lot (1)
Medium parking lot (1)
Staff is looking for a high-level discussion of potential programs, activities, events, etc.
that the Parks and Trails Commission would like staff to explore. The discussions
should include both passive and active recreation activities that could take place at City
Park utilizing the new/updated amenities.
Attachments:
None
Page 1 of 3
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date:
To:
From:
Re:
September 21, 2023
Parks and Trails Commission
Dwight Klingbeil, Planning Technician
Active Corcoran Planning Applications
Projects/comments in blue italics are new.
The following is a status summary of active planning projects:
1.Hope Community Sketch Plat (PID 11-119-23-14-0003) (City File No. 22-
074). Brian Lother submitted a concept plan application for a proposed
residential and mixed-use development on the properties surrounding Hope
Community Church. The concept includes medical offices, retail space, market
rate apartments, townhomes, senior villas, and some assisted living units. The
comment period for the EAW concluded on July 6 and the Council accepted the
Notice of Decision at the July 27, 2023 Regular Meeting.
2.“Kwik Trip CUP, Lot Line Adjustment, and Site Plan” (PID 12-119-23-14-
0006; 12- 119-23-14-0004) (City File No. 23-006). Kwik Trip Inc. submitted a
Site Plan, Lot Line Adjustment and CUP application for the two parcels north of
Mama G’s. The application was determined to be incomplete for City review and
is not currently scheduled for review by the City Council. A feasibility study was
required to evaluate the infrastructure needs of the project. The infrastructure
feasibility study has been distributed to the applicant. This item is not currently
scheduled for any upcoming meetings.
3.“Red Barn Pet Retreat” (PID 01-119-23-44-0045) (City File No. 23-008)
Daniel Benjamin submitted an application for the expansion of his business,
“Red Barn Pet Retreat” to a site on the Northwest corner of Stieg Road and
County Road 101. This application includes a Comprehensive Plan Amendment,
Rezoning, Preliminary Plat, Conditional Use Permit, Variance, and a Site Plan.
The applicant requested that the review period be extended 90 days and has
been continued to the September 7, 2023, Planning Commission meeting.
4.Heidecker Garage (PID 22-119-23-42-0009) (City File No. 23-009) Tyler
Heidecker applied for a Conditional Use Permit and an Interim Use Permit to
Agenda Item 9a.
Page 2 of 3
construct a detached garage of 1750 square feet on his property at 7985 Eagle
Ridge Road. The IUP will allow for storage of business equipment within the
structure. After the Public Hearing on July 6, the Planning Commission
recommended approval of the Conditional Use Permit and the Interim Use
Permit. This item is was approved at the July 27, 2023, Council meeting.
5. Leuer Sketch Plat (PID 25-119-23-11-0001) (City File No. 23-013) Bergeron
Homes and Development, Inc. submitted a sketch plat for a residential
development consisting of 75 single-family lots at the Geur farm directly west of
Cook Lake, otherwise known as the “Leuer property.” The sketch plat includes
minimum lot-widths of 55 feet, with 24 lots being at least 70 feet wide. The applicant
received Council feedback at the June 22, 2023, meeting and is not scheduled for
any upcoming meetings.
6. Bennett Garage CUP (PID 05-119-23-34-0019) (City File No. 23-014) Lee
Bennett submitted a Conditional Use Permit application for a detached garage
with sidewalls exceeding 10 feet in height in the front yard of 10208 Hage Drive.
After the Planning Commission’s recommendation for approval at the August 3,
2023 meeting, the Council approved the CUP at the August 24, 2023, regular
meeting.
7. Sunram IUP (PID 26-119-23-21-0006) (City File No. 23-015) Ryan Sunram
applied for an Interim Use Permit to allow staging and stockpiling soil for
construction projects at 20305 County Road 50. This item is complete for review
and is scheduled for the September 3 Planning Commission meeting.
8. Corcoran Storage II (PID 31-119-23-33-0001) (City File No. 23-016) Scherber
and Associates, LLC. applied for a Site Plan, Conditional Use Permit, Variance,
and a Rezoning to allow a 6-building storage facility at 23730 Highway 55. The
applicant requested the Council to table this item at the August 24, 2023,
regular meeting.
9. NE Hackamore 116 Sketch Plat (PID 36-119-23-33-0010) (City File No. 23-
017) Gonyea Company and Lakeview Development submitted a sketch plat
application for a home development on the northeast corner of Hackamore
Road and County Road 116. The concept is to rezone 36.75 acres from Single
Family Residential 2 (RSF-2) to Single Family and Two Family Residential
(RSF-3) to allow the development of 66 single family homes with a minimum lot
width of 65’. The applicant received Council feedback at the July 27 meeting
and is not scheduled for any upcoming meetings.
10. Kariniemi/Jensen Concept Plan (PID 11-119-23-21-0002) (City File No. 23-018)
Nate Kariniemi submitted a concept plan for a proposed Open Space and
Preservation plat subdivision at 20400 County Road 30. The concept consists of 16
single-family lots ranging from 1-2.2 acres and a 52.4-acre outlot. The applicant
received Council feedback at the July 27. Since the July 27, 2023, regular meeting,
the applicant has submitted more material for review. This item is scheduled to return
to the City Council at the September 28, 2023, regular meeting.
11. South Fork Village Concept Plan (PID 01-119-23-44-0046) (City File No. 23-020)
Page 3 of 3
Fenway Land Company submitted a concept plan for an apartment complex on the
Martin property, located on the southeast corner of Stieg Road and County Road
101. The concept includes a 100-unit market rate apartment, and an outlot that would
allow the development of 1-2 retail/commercial spaces along Stieg Road. This item is
still being reviewed for completeness but is expected to be reviewed by the City
Council at the September 28, 2023, regular meeting.
9b.
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date: September 21, 2023
To: Parks and Trails Commission
From: Jessica Christensen Buck, Recreation Supervisor
Re: Recreation Supervisor Update
______________________________________________________________________
The following is a summary of what Recreation Supervisor Christensen Buck has been
overseeing since the last meeting.
• Night to Unite: Co-coordinated the City party at Public Works, prepared
neighborhood party boxes, sent out thank you letters, presented on the event to
City Council, and coordinated a debrief meeting.
• Country Daze: Picked up new bean bag boards, emailed participants, assisted in
running the tournament, and worked at the City of Corcoran table.
• Baseball: Monitored registration for the fall baseball season, communicated with
coaches, and began preparations for the end of the season.
• Trails: Met with Three Rivers Park District staff, as well as a closed session
during the August 24 City Council meeting, to continue working on the
cooperative agreement between agencies.
• Request for Qualifications and Proposals: Finalized the RFPQ for Master Park
Planning and Design Services, posted the RFPQ to a variety of locations, and
answered questions as they have come through on the RFPQ.
• Other: Put together Parks and Trails Commission packet materials, updated
Parks and Recreation related website items, answered questions regarding
pavilion/ballfield reservations, City Council reports regarding Parks and
Recreation related items, and attended monthly Development Review Committee
meetings.
Attachments:
None
9c.
Attachments:
None
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date: September 21, 2023
To: Parks and Trails Commission
From: Jackson Shipley, Program Coordinator
Re: Program Coordinator Update
______________________________________________________________________
The following is a summary of what Program Coordinator Shipley has been overseeing
since the July meeting.
•Fall Baseball: Replacement of worn and damaged equipment, put together
equipment bags, processed background checks for new coaches, and oversaw
the first few games to ensure they went smoothly.
•Night to Unite: Continued to work with the event team to finalize preparations,
hosted a highly successful city-wide party at the Public Works Building, and
recapped with the event team to improve the event in future years.
•Soccer: Prepared the fields each week for upcoming games, scheduled referees
for U12 games, remained on-site to oversee the leagues, collected and
inventoried equipment as it was returned, distributed a survey to obtain feedback,
and returned the nets back to shed for winter storage.
•Other: Attended the Country Daze Bean Bag Tournament, finalized instructions
for operating the scoreboard at Snyder Field, and prepared framework for athletic
programming in 2024.
Thank you for the opportunity to serve as the Program Coordinator for the City of
Corcoran this summer. It has been wonderful to engage with residents and staff in this
great community. Working in youth athletics, planning community events, and
implementing new policies and procedures has been very fulfilling. I am very proud of
my time spent in Corcoran!
Agenda Item 10a.
8200 County Road 116 Corcoran, MN
55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date: September 21, 2023
To: Parks and Trails Commission
From: Jessica Beise, City Administrator
Re: City Council Report
The Parks and Trails Commission last met on July 20, 2023. The following is a
recap of some of the items discussed at City Council meetings since that time. A
full recap can be found by reviewing the approved City Council minutes on the
website.
August 10, 2023, Work Session Meeting
•City Logo Discussion
o Provided direction on the logo process including community input in October
when the contest begins.
August 10, Council Meeting
•City Administrator Search Process
o Authorized the search and the position profile with final approval by the Mayor
and City Administrator. Set September 28th as the date to review the candidates
and November 6th as the date for interviews.
•City Center Drive & 79th Place - Bid Alternate
o Authorized a bid alternate be sought.
•Pedestrian Crossing Policy & Quote
o Adopted the policy and approved moving forward with a quote for a crosswalk.
•Administration Department Reorganization
o Tabled the reorganization until 90 days after the new City Administrator is
onboard.
•Organizational Chart
o Reviewed the organizational chart.
•2024 Advance CIP Purchase
o Authorized the CIP ordering.
•Call Work Sessions
Agenda Item 10a.
o Called session for the selection of candidates for the City Administrator position,
discussion of LPRs and final review of the logo designs.
August 24, 2023, Work Session Meeting
• 2024 Draft Budget
o Reviewed the second draft of the budget and provided staff direction.
August 24, Council Meeting
• Years of Service Recognition
o Recognized Paula Steelman for her 15 years of service with the City.
• Corcoran Garages II
o Applicant asked for the item to be tabled.
• City Center Drive and 79th Place Street and Utility Improvements-Bid Award
o Reviewed the bids; the bids came in under projections. All bid alternates were
awarded.
• Recognizing Night to Unite Participants and Donations
o Recognized the efforts of the Night to Unite Participants and Donors.
• City Administrator Search Process Update
o Approved an amended timeline with candidate selection on October 12th and
Interviews selection on November 6th; approved a minor modification to the City
Administrator job description.
• Request for Proposals and Qualifications
o Reviewed a Request for Proposals and Qualifications (RFPQ) to hire a park
consultant to assist with park planning and authorized staff to issue to the RFPQ.
• Resident Garage 22355 Oakdale Drive
o Heard a resident request related to overhangs of accessory structures; directed
staff to draft a minor code amendment.
• Organics Recycling Requirements
o Discussed organics recycling requirements and directed staff to create a
organics drop off site.
• Public Hearing: Cannabis, Edible Cannabinoids, & Drug Paraphernalia Ordinance
o Held a public hearing; adopted an ordinance regulating cannabis, edible
cannabinoids and drug paraphernalia.
• Public Hearing: Adopt Interim Moratorium Ordinance
o Held a public hearing; adopted an interim ordinance as related to high potency
cannabis projects.
September 14, Work Session Meeting
• Commercial and Industrial District Standards
o Provided feedback to staff to create a work plan that will be reviewed.
September 14, Council Meeting
• Ordinance Clean Up Discussion
o Directed staff to bring forward.
• Preliminary Budget and Levy
o Reduced levy and directed staff to bring back amended budget.
• 2024 Budget and Levy Insert
Agenda Item 10a.
o Approved minor changes.
• 2024 Fee Schedule Direction
o Provided feedback.
• Engineering/Development Superintendent
o Approved as presented.
• Charter Amendment Discussion
o Discussed tentative schedule with Charter Commission.
• Capital Improvement Plan and Pre-Authorization Purchases
o Approved pre-authorization purchases and gave feedback on CIP.
• Tuition Reimbursement Request
o Approved as presented.
• Finance Support
o Approved the proposal as presented.
• Interim City Administrator Options
o Recommended Director of Public Safety, Matt Gottschalk.
• Potential Boundary Change Process
o Discussed and directed a resolution of support.
AGENDA ITEM 10c.
August 25, 2023
Date Park Dedication
Memorial Park
Maintenance
Combined Fund
Balance
415-10100 415-10102
09/16 Beginning Balance 364,189.75 9,097.68 373,287.43
07/22 St. Therese 321,466.37
07/22 Natural Shores Technologies - Park Vegetation (100.00)
07/22 Pulte Homes Bellwether 9th 109,591.04
09/22 Cook Lake Highlands 336,407.00
09/22 Interest 0.23
11/22 Zewde Subdivision 4,628.00
11/22 Garages Too 20,645.82
12/22 Kariniemi Meadows 23,741.64
12/22 Interest 0.28
01/23 Stantec Invoice 2044165 - Park Planning (118.00)
03/23 Lennar Tavera 4th Addition Park Dedication Fee 140,605.36
04/23 Lennar Tavera 5th Addition Park Dedication Fee 120,328.00
04/23 Pulte Homes Walcott Glenn Park Dedication Fee 470,617.00
03/23 Interest 0.28
06/23 Interest 0.29
07/23 Grove Nursery - Memorial Garden Plants (482.90)
08/23 Grove Nursery - Top Soil (14.60)
ENDING BALANCE 3,898,611.39 10,800.50 3,909,411.89
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
CASH FUNDS
10c.
May 10, 2022
Date Park Dedication
Memorial Park
Maintenance
City Park
Improvement
Combined
Fund Balance
415-10100 415-10102 415-10100
06/21 NW Jaycees-City Park Improvement - splashpad 100,000.00
12/21 Hanover Athletic Association - Donation 45,000.00
06/23 Corcoran Athletics Association - City Park Donation 5,622.41
3,898,611.39 10,800.50 150,622.41 4,060,034.30
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
CASH FUNDS