HomeMy WebLinkAbout2023-07-20 Parks and Trails Agenda Packet
CITY OF CORCORAN
Corcoran Parks and Trails Commission Agenda
July 20, 2023 - 7:00 pm
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
4. Minutes
a. Minutes – June 15, 2023, Meeting*
5. Open Forum
6. Presentations
7. Unfinished Business – None
8. New Business
a. Pedestrian Crossing Policy*
b. Snow Removal/Ice Policy*
c. RFPQ for Park Services*
d. TRPD Cooperative Agreement*
9. Reports/Information
a. Active Planning Applications – Informational only*
b. Recreation Supervisor Update*
c. Program Coordinator Update*
10. Subcommittee & Miscellaneous Reports
a. City Council Report*
b. Garden Club Report
c. Park Dedication Fund*
11. Other Business/Announcements
12. Commissioner Liaison Calendar
City Council Meetings
07/27/2023 08/10/2023 08/24/2023 09/14/2023 09/28/2023 10/12/2023 10/26/2023
Anderson Erzberger Strehler Friedrich Nybo Wyffels Christenson
13. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
door.
HYBRID MEETING OPTION
AVAILABLE
The public is invited to attend the regular Parks and
Trails Commission meetings at City Hall.
Meeting Via Telephone/Other Electronic
Means
Call-in Instructions:
+1 312 626 6799 US
Enter Meeting ID: 898 5657 6023
Press *9 to speak during the Public Comment
Sections in the meeting.
Video Link and Instructions:
https://us02web.zoom.us/j/86219223186
visit http://www.zoom.us and enter
Meeting ID: 862 1922 3186
Participants can utilize the Raise Hand function to
be recognized to speak during the Public
Comment sections in the meeting. Participant
video feeds will be muted. In-person comments
will be received first, with the hybrid electronic
means option following.
For more information on options to provide public
comment visit:
www.corcoranmn.gov
CITY OF CORCORAN
Corcoran Parks and Trails Meeting Minutes
June 15, 2023 - 7:00 pm
The Corcoran Parks and Trails Commission met on June 15, 2023, in Corcoran, MN.
Present were Chairperson Anderson, and Commissioners Erzberger, Friedrich, Nybo, and Strehler.
Absent were Vice-Chairperson Christenson and Commissioner Wyffels.
Also present was Recreation Supervisor Christensen Buck and Program Coordinator Shipley.
1. Call to Order / Roll Call
Chairperson Anderson called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Chairperson Anderson invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
Motion: Made by Nybo, seconded by Stehler, to approve the agenda as presented.
Voting Aye: Anderson, Erzberger, Friedrich, Nybo, and Strehler.
(Motion carried 5:0)
4. Minutes
a. Minutes –May 18, 2023, Work Session
Motion: Made by Friedrich, seconded by Nybo, to approve the minutes as presented.
Voting Aye: Anderson, Erzberger, Friedrich, Nybo, and Strehler.
(Motion carried 5:0)
b. Minutes –May 18, 2023, Meeting
Motion: Made by Nybo, seconded by Anderson, to approve the minutes as presented.
Voting Aye: Anderson, Erzberger, Friedrich, Nybo, and Strehler.
(Motion carried 5:0)
5. Open Forum
Recreation Supervisor Christensen Buck informed the Commission that there were no individuals
interested in speaking.
Chairperson Anderson asked Commissioner Erzberger to introduce himself to the Commission.
Commissioner Erzberger informed the Commission that he and his family frequently visit the parks,
he participates in recreational sports, and he wanted to contribute to the growth of the City. The
other Commission members briefly introduced themselves to Commissioner Erzberger with
background on how long they have been in the Corcoran area. Recreation Supervisor Christensen
Buck and Program Coordinator Jackson Shipley introduced themselves and insight to their roles as
City staff.
6. Presentations
a. Commissioner Training
Recreation Supervisor Christensen Buck provided an overview of the Commission, expectations,
2040 Comprehensive Plan, park dedication, park classification, current parks, trail varieties, and
2023 Parks and Trails Commission priorities. Recreation Supervisor Christensen Buck included an
overview of reading symbols, markings, and lines on various map types and their meanings.
7. Unfinished Business – None
8. New Business
a. 2024 Budget and Fee Schedule
Recreation Supervisor Christensen Buck informed the Commission that she was anticipating fees for
programs and park amenity reservations to remain the same for 2024. Recreation Supervisor
Christensen Buck also shared the list of group 1 users that are not required to submit payment for
CITY OF CORCORAN
using the pavilion, but are required to submit the damage deposit. Chairperson Anderson inquired
about the cutoffs for recreation offerings to which Recreation Supervisor Christensen Buck
highlighted the surrounding organizations and offerings they provide. Chairperson Anderson
requested new program options be brought back to the Commission as the City Park remaster
project continues to better plan for those offerings. Chairperson Anderson inquired about the City’s
fees comparatively to the surrounding offerings, to which Recreation Supervisor Christensen Buck
informed the Commission that the rates are still in line, or lower that the surrounding offerings.
Commissioner Nybo inquired about adult usage of the amenities, to which Recreation Supervisor
Christensen Buck informed the Commission that there are a few cricket teams and softball teams
that reserve the fields, in addition to pavilion rentals.
b. Educational Signs at Wildflower Park
Recreation Supervisor Christensen Buck requested information regarding design, location, and
information for educational signs for the wildflower area at Wildflower Park. Commissioner Nybo
highlighted composite materials as it might withstand time longer. Commissioners discussed that
signs specific to the flowers in certain areas, with a note to not pick the flowers. Commissioner
Friedrich noted that with deterioration of signs over time, a maintenance plan should be put in place
as well. Commissioners expressed interest in having 3 different signs, medium in size, each with an
educational category (examples included wildflowers, butterflies, and animals), made of composite
material that matches the aesthetic of the play structure. Commissioners elaborated on a vision of
the sign including photos of the educational category’s examples, names of those things, and a QR
code that provides access to additional information. In discussion regarding timeline for the topic of
Educational Signs at Wildflower Park to return to the Commission, questions regarding the potential
for the meeting in August to be canceled arose. Chairperson Anderson noted that a summer
meeting has gotten canceled in previous years and if there is not a development review there is
potential to cancel the August 17, 2023, Parks and Trails Commission meeting.
9. Reports/Information
a. Active Planning Applications – Informational Only
Chairperson Anderson informed Commissioner Erzberger that the Active Planning Applications
report is included in every packet to provide insight to active planning applications and updates.
b. Recreation Supervisor Update
Recreation Supervisor Christensen Buck informed the Commission of items that she had been
working on including Night to Unite preparations, Country Daze bean bag board ordering, trail
maintenance and positioning meetings, and handling park reservations.
c. Program Coordinator Update
Program Coordinator Shipley informed the Commission of items that he had been working on
including coordinating the baseball program, acquiring Night to Unite donations, preparing
handbooks for youth athletics, and developing a weather cancelation policy for the programs.
Chairperson Anderson inquired about the survey response, to which Program Coordinator informed
the Commission that 30% of the league responded.
10. Subcommittee & Miscellaneous Reports
a. City Council Report
Recreation Supervisor Christensen Buck highlighted that the City Park playground memorial
discussion went to City Council and was approved. Commissioners Nybo and Erzberger inquired
about the streetlighting policy and pedestrian policy.
b. Garden Club Report
CITY OF CORCORAN
Tom Anderson informed the Commission that the Garden Club intends to go to Grove Nursery to
purchase the plants for the Memorial Garden.
c. Park Dedication Fund
Commissioner Nybo inquired about the interest for the park dedication fund, to which Recreation
Supervisor Christensen Buck informed the Commission that she had not discussed it yet with the
finance team. Recreation Supervisor Christensen Buck highlighted the addition of the Corcoran
Athletic Association donation of $5,622.41 to the City Park remaster project.
11. Other Business/Announcements – None
12. Commissioner Liaison Calendar
06/22/2023 07/13/2023 07/27/2023 08/10/2023 08/24/2023 09/14/2023 09/28/2023
Wyffels Christenson Anderson Erzberger Strehler Friedrich Nybo
Chairperson Anderson informed Commissioner Erzberger that each Commissioner serves on a
rotating schedule as a liaison at City Council meetings.
13. Adjournment
Motion: Made by Nybo seconded by Strehler to adjourn the meeting at 8:31 pm.
Voting Aye: Anderson, Erzberger, Friedrich, Nybo, and Strehler.
(Motion carried 5:0)
Submitted by Jessica Christensen Buck, Recreation Supervisor
8a.
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date:
To:
From:
Re:
July 20, 2023
Parks and Trails Commission
Jessica Beise and Kevin Mattson
Pedestrian Crossing Policy
______________________________________________________________________
The City has prepared a draft Pedestrian Crossing Policy and two site evaluations for
pedestrian crossing as discussed at the March 9, 2023, Council Work Session. Staff
would like feedback on the policy.
During the June 8, 2023, City Council meeting, Councilmembers were asked to provide
direction on the following items:
•Should the policy and/or the two site evaluations be provided to the Parks and
Trails Commission for their review?
•Does Council authorize staff to bring back a funding plan?
o Would this be an eligible and desired to be incorporated into the City’s
assessment policy?
o Should we look into grant opportunities?
Staff was directed to bring the policy to the Parks and Trai ls Commission for review.
Staff was also directed to bring forward a funding plan for the two crossing sites.
Staff are looking for feedback from the Parks and Trails Commission regarding the
policy.
Attachments:
8a1. DRAFT Pedestrian Crossing Policy
City of Corcoran Pedestrian Crossing
Policy
Pedestrian Crossing Policy and Selection
Process for Streets within the City of
Corcoran, Minnesota
July 13, 2023
Prepared for:
City of Corcoran
8200 County Road 116
Corcoran, MN 55340
Prepared by:
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
CITY OF CORCORAN PEDESTRIAN CROSSING POLICY
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Table of Contents
1.0 INTRODUCTION AND PURPOSE ..................................................................................1
2.0 AUTHORITY ...................................................................................................................1
3.0 RELEVANT STATUTES .................................................................................................1
3.1 SECTION 169.011; SUBD. 20 - CROSSWALK ...............................................................1
3.2 SECTION 169.011; SUBD. 53 - PEDESTRIAN ...............................................................1
3.3 SECTION 169.011; SUBD. 68 – ROADWAY ...................................................................2
3.4 SECTION 169.21 - PEDESTRIAN ...................................................................................2
3.4.1 Subdivision 1 – Obey traffic-control signals. ................................................... 2
3.4.2 Subdivision 2 – Rights in absence of a signal. ................................................ 2
3.4.3 Subdivision 3 - Crossing between intersections.............................................. 3
4.0 RELEVANT GUIDANCE AND POLICIES .......................................................................3
4.1 MNDOT PEDESTRIAN CROSSWALK POLICY DEVELOPMENT GUIDELINES ............3
4.2 MINNESOTA’S BEST PRACTICES FOR PEDESTRIAN/BICYCLE SAFETY ..................3
4.3 BEST PRACTICES FOR TRAFFIC CONTROL AT REGIONAL TRAIL
CROSSINGS ...................................................................................................................4
4.4 MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES .........................4
4.5 HENNEPIN COUNTY PEDESTRIAN PLAN ....................................................................4
4.6 CITY OF ALBERT LEA, MN CROSSWALK POLICY .......................................................4
4.7 CITY OF MANKATO, MN CROSSWALK MARKING POLICY .........................................4
4.8 CITY OF BLAINE, MN CROSSWALK POLICY ................................................................5
5.0 EVALUATION PROCESS ...............................................................................................5
5.1 IDENTIFYING LOCATIONS ............................................................................................5
5.2 MULTIMODAL ASSESSMENT ........................................................................................6
5.3 GUIDELINES...................................................................................................................6
6.0 CRITERIA FOR IMPLEMENTATION ..............................................................................7
6.1 MINIMUM TRAFFIC VOLUME ........................................................................................7
6.2 PEDESTRIAN VOLUMES ...............................................................................................7
6.3 TRAFFIC GAPS ..............................................................................................................7
6.4 CRASH DATA .................................................................................................................7
6.5 PEDESTRIAN CROSSING SPACING .............................................................................8
6.6 MID-BLOCK PEDESTRIAN CROSSINGS .......................................................................8
6.7 PEDESTRIAN CROSSING CONTROL ...........................................................................8
6.8 TRAFFIC SIGNALS .........................................................................................................8
6.9 CENTRAL BUSINESS DISTRICT ...................................................................................8
6.10 ROUNDABOUTS.............................................................................................................8
6.11 NEARBY MULTIMODAL FACILITIES..............................................................................8
6.12 EXISTING AND FUTURE LAND USE .............................................................................9
CITY OF CORCORAN PEDESTRIAN CROSSING POLICY
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7.0 TREATMENTS ................................................................................................................9
7.1 SELECTION MATRIX ......................................................................................................9
7.2 PAVEMENT MARKINGS ...............................................................................................10
7.2.1 Crosswalks ................................................................................................... 10
7.2.2 Stop Lines .................................................................................................... 11
7.3 TRAFFIC SIGNING .......................................................................................................12
7.4 TRAFFIC SIGNALS AND BEACONS ............................................................................14
7.4.1 Traffic Signal ................................................................................................ 14
7.4.2 Rectangular Rapid Flashing Beacon ............................................................ 14
7.4.3 Pedestrian Hybrid Beacon ............................................................................ 14
7.5 ROADWAY FEATURES ................................................................................................15
7.5.1 Curb Extensions ........................................................................................... 15
7.5.2 Pedestrian Refuges ...................................................................................... 15
7.6 STREET LIGHTING ......................................................................................................15
8.0 REFERENCES ..............................................................................................................15
LIST OF TABLES
Table 1 – Selection Matrix for Pedestrian Crossing Treatments ................................................10
LIST OF FIGURES
Figure 1 – Examples of Crosswalk Markings .............................................................................11
Figure 2 – Example of Stop Lines at Unsignalized Midblock Crosswalks ..................................12
CITY OF CORCORAN PEDESTRIAN CROSSING POLICY
Introduction and Purpose
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1.0 INTRODUCTION AND PURPOSE
The City of Corcoran is a growing community that continues to see urbanized growth along the eastern
portions of town. As development continues, one of the challenges the City has identified is the planning
and management of interactions between its growing pedestrian facility needs and its roadway network.
Corcoran does not currently have a policy in place to address pedestrian crossings. City staff have been
managing crossing requests and concerns by residents on a case-by-case basis. The City typically
reviews each situation and engages in discussions on what, if any, pedestrian treatments may adequately
address concerns. While this approach has been sufficient to handle these requests and concerns to
date, it is anticipated that continued growth will result in increasing requests. Following a work session to
discuss management strategies going forward, the City Council has requested staff to develop a policy
addressing pedestrian crossings to evaluate both resident concerns and future areas of need.
2.0 AUTHORITY
The City may consider the installation of marked pedestrian crossing facilities where potential conflicts
between vehicular and pedestrian/bicycle movements are present and where enhancement of the
crossing is determined to be appropriate on local roadways. The crossing facility should be designed in
accordance with State Statute and the guidelines contained herein.
This policy is based on the administrative implementation of policy and Minnesota State Statute §169,
and therefore several provisions govern. This policy is administered under the direction of the Director of
Public Works and applies to roadways under the City’s jurisdiction and was reviewed and approved on
____________, 2023 by City Resolution # __________.
3.0 RELEVANT STATUTES
Minnesota State Statute §169 describes several relevant provisions that define terminology related to
pedestrian facilities and inform pedestrian and driver responsibilities.
3.1 SECTION 169.011; SUBD. 20 - CROSSWALK
“Crosswalk” means (1) that portion of a roadway ordinarily included with the prolongation or connection of
the lateral lines of sidewalks at intersections; (2) any portion of a roadway distinctly indicated for
pedestrian crossing by lines or other markings on the surface.
3.2 SECTION 169.011; SUBD. 53 - PEDESTRIAN
“Pedestrian” means any person afoot or in a wheelchair.
CITY OF CORCORAN PEDESTRIAN CROSSING POLICY
Relevant Statutes
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3.3 SECTION 169.011; SUBD. 68 – ROADWAY
“Roadway” means that portion of a highway improved, designed, or ordinarily used for vehicular travel,
exclusive of the sidewalk or shoulder. During periods when the commissioner allows the use of dynamic
shoulder lanes as defined in subdivision 25, roadway includes that shoulder. In the event a highway
includes two or more separate roadways, the term “roadway” as used herein shall refer to any such
roadway separately but not to all roadways collectively.
3.4 SECTION 169.21 - PEDESTRIAN
3.4.1 Subdivision 1 – Obey traffic-control signals.
“Pedestrians shall be subject to traffic-control signals at intersections as herefore declared in this chapter,
but all other places pedestrians shall be accorded the privileges and shall be subject to the restrictions
stated in this section and section 169.22.
3.4.2 Subdivision 2 – Rights in absence of a signal.
(a) Where traffic-control signals are not in place or in operation, the driver of a vehicle shall stop to
yield the right-of-way to a pedestrian crossing the roadway within a marked crosswalk or at an
intersection with no marked crosswalk. The driver must remain stopped until the pedestrian has
passed the lane in which the vehicle is stopped. No pedestrian shall suddenly leave a curb or
other place of safety and walk or run into the path of a vehicle which is so close that it is
impossible for the driver to yield. The provision shall not apply under the conditions as otherwise
provided in the subdivision.
(b) When any vehicle is stopped at a marked crosswalk or at an intersection with no marked
crosswalk to permit a pedestrian to cross the roadway, the driver of any other vehicle
approaching from the rear shall not overtake and pass the stopped vehicle.
(c) It is unlawful for any person to drive a motor vehicle through a column of school children crossing
a street or highway or past a member of a school safety patrol or adult crossing guard, while the
member of the school safety patrol or adult crossing guard is directing the movement of children
across a street or highway and while the school safety patrol member or adult crossingguard is
holding an official signal in the stop position.
(d) A person who violates this subdivision is guilty of a misdemeanor. A person who violates this
subdivision a second or subsequent time within one year of a previous conviction under this
subdivision is guilty of a gross misdemeanor.
CITY OF CORCORAN PEDESTRIAN CROSSING POLICY
Relevant Guidance And Policies
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3.4.3 Subdivision 3 - Crossing between intersections.
(a) Every pedestrian crossing a roadway at any point other than within a marked crosswalk or at an
intersection with no marked crosswalk shall yield the right-of-way to all vehicles upon the
roadway.
(b) Any pedestrian crossing a roadway at a point where a pedestrian tunnel or overhead pedestrian
crossing has been provided shall yield the right-of-way to all vehicles upon the roadway.
(c) Between adjacent intersections at which traffic-control signals are in operation pedestrians shall
not cross at any place except in a marked crosswalk.
(d) Notwithstanding the other provisions of this section every driver of a vehicle shall
(1) Exercise due care to avoid colliding with any bicycle or pedestrian upon any roadway and
(2) Give an audible signal when necessary and exercise proper precaution upon observing
any child or any obviously confused or incapacitated person upon a roadway.
4.0 RELEVANT GUIDANCE AND POLICIES
The following guidance and policies from other municipalities in Minnesota were used to help inform the
development of this policy.
4.1 MNDOT PEDESTRIAN CROSSWALK POLICY DEVELOPMENT
GUIDELINES
In May 2020, the Minnesota Department of Transportation (MnDOT) Local Road Research Board (LRRB)
developed guidelines to help local agencies develop pedestrian crossing policies. This improves
consistency in the methods and approaches local agencies use to address crossings on streets within
their jurisdiction. These guidelines address how crossings may be enhanced by countermeasures based
on roadway type, vehicle volumes, and posted speed limit. These guidelines also discuss resources
developed by various agencies related to pedestrian crossing policy and pedestrian facilities.
4.2 MINNESOTA’S BEST PRACTICES FOR PEDESTRIAN/BICYCLE SAFETY
In September 2013, MnDOT published a document to provide a resource to assist agencies in their effort
to accommodate pedestrians and bicyclists more safely on their roads and highways. The document
discusses available proven, tried, and experimental strategies and provides a description and definition to
each in addition to their safety characteristics.
CITY OF CORCORAN PEDESTRIAN CROSSING POLICY
Relevant Guidance And Policies
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4.3 BEST PRACTICES FOR TRAFFIC CONTROL AT REGIONAL TRAIL
CROSSINGS
In 2011, several Minnesota metro road and trail managing agencies came together to provide clarification
on Minnesota State statutes regarding crossing locations and to provide a general set of principles and
options to consider when evaluating traffic control configurations at trail crossings. A chart was developed
to provide consistency along regional trails for crossing treatments based on roadway type, vehicle ADT,
and vehicle speeds.
4.4 MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES
The 2023 Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD) contains information on
the design and implementation of some pedestrian facilities including crosswalk markings, signage, and
signal treatments, however it does not provide complete guidance for what countermeasures should be
considered when evaluating specific locations.
4.5 HENNEPIN COUNTY PEDESTRIAN PLAN
The Hennepin County Board of Commissioners adopted the Pedestrian Plan in September 2013. The
purpose of the plan is to guide the implementation of improved opportunities for walking within Hennepin
County, while remaining consistent with adopted policies and improving health outcomes. The plan does
not address crossing guidelines but discussed a need to develop guidelines for Leading Pedestrian
Intervals (LPI), Rectangular Rapid Flashing Beacons (RRFB), and PHBs across County Roads.
4.6 CITY OF ALBERT LEA, MN CROSSWALK POLICY
The City of Albert Lea’s policy, published as part of their policy and procedures manual, establishes the
guidelines and considerations for the installation of marked crosswalks. The policy requires an
engineering study to determine if the criteria is met for a marked crosswalk. The criteria include minimum
vehicle volumes, minimum peak hour pedestrian volumes, inadequate gaps, and distance from other
crossings.
Once the decision is made to mark a crosswalk, the policy identifies a chart based on AADT, vehicle
speeds, and roadway configuration to determine the proper treatment needed.
4.7 CITY OF MANKATO, MN CROSSWALK MARKING POLICY
Adopted by the City Council in May 2011, the City of Mankato’s policy outlines a process that can be
taken for a citizen to request a marked crosswalk. If a location is to be marked, it requires 20 or more
pedestrians within a 2-hour period, in addition to sufficient stopping sight distance. Crosswalks are not
allowed on arterial roadways or on streets with a speed limit greater than 30 mph unless the intersection
is signalized. The policy also provides a list of locations where conditions may warrant a crosswalk
(school routes, parks, trails, etc.). The policy states that in all cases, the City Council will make the final
decision.
CITY OF CORCORAN PEDESTRIAN CROSSING POLICY
Evaluation Process
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4.8 CITY OF BLAINE, MN CROSSWALK POLICY
In November 2014, the Blaine City Council adopted a policy very similar to the City of Mankato’s policy
from 2011. If a location is to be marked it must have over 5 pedestrians per hour during a 10-hour period.
Crosswalks are not allowed on arterial roadways or on streets with a speed limit greater than 30 mph
unless the intersection is signalized. The policy also provides a list of locations where conditions may
warrant a crosswalk (school routes, parks, trails, etc.). This policy has a process for a citizen to make a
request for a crosswalk and states that in all cases, the City Council will make the final decision to mark a
crosswalk.
5.0 EVALUATION PROCESS
5.1 IDENTIFYING LOCATIONS
Due to the recent and anticipated residential and commercial development within Corcoran, identifying
the location of needed/future pedestrian crossing treatments is an important first step in identifying
potential improvements. This can be achieved in several ways, which may include:
• Requests by residents – Current resident requests for crossing enhancements will be
documented and evaluated against the procedures outlined in this policy. The City will make the
final decision regarding what treatments, if any, are appropriate for the location.
• Assessing multimodal city planning documents – The city will examine the multimodal elements
of their planning documents including the Parks and Trails Plan within the City of Corcoran 2040
Comprehensive Plan or other multimodal plans. The city can then identify locations where
designated trails cross roadways or where pedestrian/bicycle generation is expected between
trails/parks and nearby residences or commercial areas. The city will evaluate and recommend
crossing improvements at locations that are identified in accordance with this policy.
• Assessing pedestrian circulation within and around proposed developments – When a new
development is proposed, the developer must assess the site for pedestrian access and
circulation needs and determine reasonable pedestrian routes.. Locations external to the site
where pedestrian traffic is expected to access the public pedestrian network shall be identified.
Based on factors including adjacent land uses or proximity to nearby parks/trails, the city will
determine if pedestrians crossing city roadways are possible adjacent to the proposed
development. The city will evaluate potential crossing locations in accordance with this policy and
make the final decision on treatments required for the development. This process may include
scenarios where parcels of a development are divided by a city roadway and pedestrian trips are
anticipated to be generated between the parcels.
CITY OF CORCORAN PEDESTRIAN CROSSING POLICY
Evaluation Process
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5.2 MULTIMODAL ASSESSMENT
Once a crossing location has been identified, a multimodal assessment shall be performed to determine if
criteria are met for a marked pedestrian crossing facility and to determine the appropriate treatments. The
level of detail required for the multimodal assessment will vary depending on the location being
evaluated. The multimodal assessment may include:
1. Vehicle traffic characteristics such as vehicle speed and traffic volume
2. Roadway geometric characteristics including grades, curvature, roadway width, lane
configuration, and medians
3. Pedestrian/bicycle volume, age, and level of mobility as well as future volume associated with
developments
4. Location of adjacent land uses/pedestrian and bicycle generators and crossing patterns including
parks, trails, and recreation areas
5. Designated school walking routes
6. Existing sidewalk network and sidewalk ramps
7. Sight distances and sight obstructions
8. Location of adjacent driveways
9. On-street parking
10. Street lighting
11. Location of drainage structures
12. Distance to nearest protected/marked pedestrian crossing including at traffic signals, stop-
controlled intersections, or grade separated facilities
13. Traffic signal progression
14. Vehicle and pedestrian/bicycle crash history and risk
5.3 GUIDELINES
The City shall take into consideration the following general guidelines during the multimodal assessment
and when selecting the appropriate crossing facility:
1. Facility selection based on engineering judgement
2. Pedestrian crossings connecting established sidewalks/trails at both ends
3. Inclusion of Americans with Disabilities Act (ADA) accessible ramps at both ends of pedestrian
crossing installations
4. Adequate street lighting at crossings
CITY OF CORCORAN PEDESTRIAN CROSSING POLICY
Criteria For Implementation
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5. Restricted street parking adjacent to pedestrian crossings to allow for adequate sight lines for
both drivers and pedestrians/bicycles
6. Provisions from the MN MUTCD
6.0 CRITERIA FOR IMPLEMENTATION
The following criteria should be considered during the evaluation of the identified pedestrian crossing
location. It should be noted that the following criteria act as guidance and meeting any of the criteria may
warrant consideration of a pedestrian crossing facility. The City will make the final decision of what
treatments, if any, are appropriate.
6.1 MINIMUM TRAFFIC VOLUME
Pedestrian crossings should generally not be considered for roadways with less than 1,000 vehicles per
day unless as part of a school walking route.
6.2 PEDESTRIAN VOLUMES
According to Chapter 13 of the MnDOT Traffic Engineering Manual (TEM), consideration is typically given
to pedestrian crossings if there is a minimum of 20 pedestrian/bicycle crossings during the pedestrian/
bicycle peak hour, or 15 in the peak hour if the proposed location is part of a school walking route or
adjacent to senior housing or assisted living facilities, however according to the guide on ‘Pedestrian
Crossings: Uncontrolled Locations’ published by MnDOT LRRB, the threshold can be lowered to 14
crossings in the peak hour if the speed of the road crossed is greater than 35 mph, if the community
population is less than 10,000, or if the crossing serves a major transit stop.
6.3 TRAFFIC GAPS
Consideration should be given to pedestrian crossings if there is less than one adequate crossing gap in
traffic per minute during the peak hour. A crossing gap is measured as the time (in seconds) between
vehicles crossing (regardless of direction of travel) the proposed crossing location. An adequate gap is
determined by dividing the roadway width (in feet) by a walking rate of 3.5 feet per second (may be
slower for a crossing location serving mobility-impaired pedestrians) and adding 3 seconds of
perception/reaction time.
6.4 CRASH DATA
Consideration should be given to pedestrian crossings if there is a history or risk of pedestrian/bicycle or
vehicle crashes that indicate safety concerns for crossing pedestrians or other non-motorized users. A
review of the Minnesota Crash Mapping Analysis Tool (MnCMAT2) should be performed as part of the
multimodal assessment to determine if crashes occurred recently at the potential crossing location.
CITY OF CORCORAN PEDESTRIAN CROSSING POLICY
Criteria For Implementation
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6.5 PEDESTRIAN CROSSING SPACING
According to Chapter 13 of the MnDOT TEM, pedestrian crossings should be spaced a minimum of 300
feet from an adjacent protected or marked crossing. The spacing of crossings should generally align with
the desired density/intensity of land uses in a particular location; More dense, urban land uses may
warrant a shorter spacing of crossing opportunities to provide a higher level of service to pedestrians/
bicycles.
6.6 MID-BLOCK PEDESTRIAN CROSSINGS
The use of mid-block pedestrian crossings is generally discouraged unless engineering judgement
determines a specific need for this type of crossing. Installation of new mid-block crossings should include
provisions for adequate street lighting, supplemental signage, parking restrictions, and curb modifications/
extensions as determined to be appropriate.
6.7 PEDESTRIAN CROSSING CONTROL
Control for a pedestrian crossing, including signing, pavement marking, traffic signals, flashing beacons,
and other warning devices should conform to the MN MUTCD.
6.8 TRAFFIC SIGNALS
Marked crosswalks should be installed at signalized intersections in accordance with the traffic signal
design, which should also include pedestrian phases and accessible pedestrian signal (APS) push
buttons and may feature LPI.
6.9 CENTRAL BUSINESS DISTRICT
Pedestrian crossings should be considered in the Central Business District of the City and in areas of
concentrated pedestrian/bicycle activity such as dense housing developments and commercial or mixed-
use areas.
6.10 ROUNDABOUTS
Marked crosswalks should be installed at roundabouts in accordance with the roundabout engineering
design. The roundabout may warrant enhanced crossing facility treatments such as RRFBs depending on
the characteristics of the roadway/traffic and the expected level of pedestrian/bicycle crossing activity.
6.11 NEARBY MULTIMODAL FACILITIES
The proximity of a proposed crossing location to other multimodal, non-motorized facilities such as trails,
shared-use paths, sidewalks, or bike lanes may increase the potential for crossing activity. The enhanced
crossing may provide a benefit to the overall multimodal network in the community and thus may be
considered.
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Treatments
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6.12 EXISTING AND FUTURE LAND USE
The proximity of a proposed crossing location to existing and future land uses that are expected to
generate pedestrian/bicycle trips between each other including residential areas, commercial areas,
schools and other community facilities, event centers, and parks and recreation areas may increase the
potential for crossing activity. An assessment of adjacent proposed developments, existing zoning, and
future land use outlined in the City’s Comprehensive Plan should be considered in the multimodal
assessment.
7.0 TREATMENTS
Once a decision is made to implement a pedestrian crossing facility at a particular location, the
appropriate crossing treatments should be selected based on the characteristics of the roadway being
crossed.
7.1 SELECTION MATRIX
A selection matrix was developed to help choose the appropriate pedestrian crossing treatment or
treatments based on roadway characteristics, including AADT, posted speed limit, and lane configuration.
The matrix was developed using treatment selection guidance in Chapter 13 of the MnDOT TEM and the
Federal Highway Administration’s (FHWA) Guide for Improving Pedestrian Safety at Uncontrolled
Crossing Locations. Table 1 shows the roadway characteristics and the corresponding recommended
treatments.
It is important to note that some treatments should always be considered at a crossing but are not
mandated or required, and some treatments are dependent on others being implemented concurrently.
Also, the absence of a listed recommended treatment means it is generally not appropriate to implement,
however exceptions based on engineering judgement may be considered.
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Treatments
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Table 1 – Selection Matrix for Pedestrian Crossing Treatments
7.2 PAVEMENT MARKINGS
Pavement markings shall be placed in accordance with the MN MUTCD.
7.2.1 Crosswalks
Marked crosswalks may be considered at locations that are not protected by a stop sign or a traffic signal.
Crosswalks should not be used indiscriminately and should be justified by engineering judgement.
Crosswalks shall be a minimum of 6 feet and may be the same width as the approach walkway if the
❶ ❷ ❸ ❶ ❷ ❸ ① ② ③ ❶ ❷ ❸ ❶ ❷ ❸ ① ② ③ ❶ ❷ ❸ ① ② ③ ① ② ③
❹5 ❹ ④ ❹ ❹ ④ ❹ ④ ④
7 ❽9 ❽9 ❽9 7 ❽9 ❽9 ❽9 7 ❽9 ❽9 ❽9
10 12 ❿ ⓬10 12 ❿ ⓬10 12 10 12 ⓬
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❹5 6 ❹ ❻ ④ ❻ ④5 ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻
7 ❽ ❽ ❽7 ❽ ❽ ❽7 ❽ ❽ ❽
10 12 ❿ ⓬10 12 ❿ ⓬ ❿ ⓬10 12 ❿ ⓬ ⓬
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❹5 6 ❹ ❻ ④ ❻ ④5 ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻
7 ❽9 ❽9 ❽9 7 ❽9 ❽9 ❽9 7 ❽9 ❽9 7 ❽
10 12 10 12 ⓬10 12 ❿ ⓬ ⓬10 12 ⓬ ⓬
❶ ❷ ❸ ❶ ❷ ❸ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ②③
❹ ❻ ❹ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻
❽ ❽ ❽ ❽ ❽ ❽ ❽ ❽ ❽
10 11 12 10 11 12 11 ⓬10 11 12 ❿11 ⓬11 ⓬ ❿11 ⓬11 ⓬11 ⓬
❶ ❷ ❸ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ①② ③
❹ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻
❽9 ❽ ❾ ❽ ❾ ❽ ❾ ❽ ❾ ❽ ❾ ❽ ❾ ❽ ❾ ❽❾
10 11 12 10 11 12 11 ⓬10 11 12 ❿11 ⓬11 ⓬ ❿11 ⓬11 ⓬11 ⓬
#
❶
①
1 High-Visibility Crosswalk Markings
2 Crossing Warning Signs
3 Parking Restrictions on Crosswalk Approach
4 Adequate Nighttime Lighting Levels
5 Raised Crosswalk
6 Advance Yield Here To (Stop Here For) Pedestrians Sign & Yield (Stop) Line
7 In-Street Pedestrian Crossing Sign
8 Curb Extension
9 Pedestrian Refuge Island
10 Rectangual Rapid-Flashing Beacon (RRFB)
11 Road Diet
12 Pedestrian Hybrid Beacon (PHB)
2 LANES
(1 LANE IN EACH DIRECTION)
Signifies that the countermeasure should always be considered, but not mandated or required, based upon engineering judgement at a
marked uncontrolled crossing location.
3 LANES WITH RAISED MEDIAN
(1 LANE IN EACH DIRECTION WITH TURN LANES)
3 LANES WITHOUT RAISED MEDIAN
(1 LANE IN EACH DIRECTION WITH A TWO-
WAY-LEFT-TURN)
≥ 40 mph
Signifies that the countermeasure is a candidate treatment at a marked uncontrolled crossing location.
Signifies that crosswalk visibility enhacements should always occur in conjunction with other identified countermeasures.
4+ LANES WITH RAISED MEDIAN
(2 OR MORE LANES IN EACH DIRECTION)
4+ LANES WITHOUT RAISED MEDIAN
(2 OR MORE LANES IN EACH DIRECTION)
Vehicle AADT 9,000 - 15,000 Vehicle AADT > 15,000Roadway Configuration AADT AND POSTED SPEED LIMIT
≤ 30 mph 35 mph ≥ 40 mph ≤ 30 mph 35 mph ≥ 40 mph≤ 30 mph 35 mph
Vehicle AADT <9,000
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Treatments
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walkway is wider than 6 feet. Different crosswalk styles may be used, including (A) transverse, (B)
longitudinal bar, and (C) diagonal/zebra as shown in Figure 1. Longitudinal bar crosswalk markings may
be used where visibility of the crosswalk is important, such as crossings of multi-lane roadways and
roadways with speed limits equal to or greater than 35 mph. Longitudinal bar crosswalks have the added
benefit of allowing space for wheel paths, increasing lifespan.
The use of decorative materials by themselves does not designate a crosswalk. Crosswalks are legally
designated at intersections and no markings are needed. At mid-block crossings, standard crosswalk
markings as shown in Figure 1 shall be used for legal designation as a crosswalk. In specific areas of the
city, the crosswalk materials and patterns at intersections may be adjusted.
For crossings on the minor street approaches with stop-control at intersections, crosswalks may be raised
to be level with the adjacent sidewalk/trail to provide a higher level of service for crossing pedestrians/
bicycles. A raised crosswalk may also act as a traffic calming measure, functioning similarly to a speed
hump, slowing vehicles as they approach the intersection and reducing their maneuver speed.
Figure 1 – Examples of Crosswalk Markings
7.2.2 Stop Lines
Stop lines should be considered on multi-lane roadways in advance of mid-block crossings in conjunction
with “Stop Here for Pedestrian” signs (R1-5b or R1-5c) as shown in Figure 2. Parking should be restricted
within the zone between the crossing and the stop lines.
A
B
C
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Treatments
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Figure 2 – Example of Stop Lines at Unsignalized Midblock Crosswalks
7.3 TRAFFIC SIGNING
Traffic signing shall be installed in accordance with the MN MUTCD.
The W11-2 ‘Pedestrian Crossing’ sign shall be used at mid-block crossings and other crossings as
indicated by engineering judgement. W11-15 or 15a may also be used if the crossing is designated as a
trail.
W11-2 W11-15a
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Treatments
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The S1-1 ‘School Crossing’ sign should be used at marked school crossings.
When a W11-2, W11-15(a), or S1-1 sign are used, a W16-7p arrow plaque shall also be used.
The W11-2, W11-15(a), and S1-1 signs shall also be used as advance warning signs for crossings as
established by the MN MUTCD. When used as an advance warning sign, a W16-9p “Ahead” plaque shall
also be used.
The R1-5b or 5c "Stop Here for Pedestrians" sign shall be used if stop lines are used in advance of a
marked crosswalk to indicate where vehicles must stop and wait for pedestrians to cross.
S1-1
W16-7p
W16-9p
R1-5b
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Treatments
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The R1-6a, 6b, or 6c ‘In -Street Pedestrian Crossing’ sign and the R1-9a ‘Overhead Pedestrian Crossing’
sign may be used to remind road users that pedestrians that have entered the crosswalk have the right-
of-way. The R1-6(a, b, c) in-street sign may be used as a temporary enhancement for a new crossing and
should only be used where there are a high number of pedestrian crossings to avoid overuse. The use
shall be in accordance with the MN MUTCD.
Other signage and/or enhancements may be considered based on engineering judgement and future
revisions to the MN MUTCD.
7.4 TRAFFIC SIGNALS AND BEACONS
7.4.1 Traffic Signal
A traffic signal may be installed at an intersection when signal warrants are met in accordance with the
MN MUTCD. A traffic signal offers the opportunity for adding marked crosswalks and other pedestrian
signal features to create a pedestrian crossing.
7.4.2 Rectangular Rapid Flashing Beacon
RRFBs may be used to increase visibility at the crossing and alert vehicles of crossing
pedestrians/bicycles. When used, they shall be actuated, only operating when pedestrians/bicycles are
present to avoid complacency by vehicles. RRFBs may also be used for crossings at roundabouts.
7.4.3 Pedestrian Hybrid Beacon
PHBs (commonly known as High-intensity Activated Crosswalk or HAWK beacons) may be installed
when warrants are met in accordance with the MN MUTCD. PHBs are commonly used at mid-block
crossings and can provide protected pedestrian/bicycle movements for crossings at multi-lane and
higher-speed roadways.
R1-6a R1-9a
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References
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7.5 ROADWAY FEATURES
7.5.1 Curb Extensions
Curb extensions, or bump-outs, may be used to shorten the length of the pedestrian crossing, improve
the sight distance for pedestrians/bicycles, and improve sight distance for vehicles, which reduces
exposure and increases visibility of pedestrians/bicycles. Curb extensions also create a visual effect of
narrowed lanes, which may help reduce vehicle speed at the crossing. Curb extensions can be installed
at intersections or at mid-block crossings. Parking should be restricted adjacent to the curb extension
based on engineering judgement.
7.5.2 Pedestrian Refuges
Pedestrian refuges, installed as part of a median, may be used on streets with two-way traffic flow to
allow pedestrians to cross one direction of traffic at a time and provide safe refuge in the roadway. The
minimum median width for a pedestrian refuge is 6 feet, but the design should be based on the
pedestrian demand.
7.6 STREET LIGHTING
Street lighting should be considered at all pedestrian crossing locations, based on engineering judgement
and according to the City’s street light practices.
8.0 REFERENCES
Blackburn, Lauren, Charles Zegeer, and Kristen Brookshire. (2018). Guide for Improving Pedestrian
Safety at Uncontrolled Crossing Locations. Vienna, VA and Chapel Hill, NC: USDOT FHWA -
https://www.fhwa.dot.gov/innovation/everydaycounts/edc_5/docs/STEP-guide-improving-ped-
safety.pdf
CH2M Hill and MnDOT. (2013). Minnesota’s Best Practices for Pedestrian/Bicycle Safety. St. Paul:
MnDOT LRRB - http://www.dot.state.mn.us/research/TS/2013/201322.pdf
City of Albert Lea. City of Albert Lea Policy and Procedure Manual - 4.10 Albert Lea Crosswalk Policy.
Albert Lea, MN: City of Albert Lea - https://cityofalbertlea.org/wp-
content/uploads/CROSSWALK_POLICY.pdf
City of Blaine. (2014). City of Blaine Crosswalk Policy. Blaine, MN: City of Blaine -
https://www.blainemn.gov/DocumentCenter/View/386/Crosswalk-Policy-PDF?bidId=
City of Mankato. (2011). City of Mankato, MN Crosswalk Marking Policy. Mankato, MN: City of Mankato
CITY OF CORCORAN PEDESTRIAN CROSSING POLICY
References
ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 16
Gustafson, Joe et al. (2011). Best Practices for Traffic Control at Regional Trail Crossings. Stillwater, MN:
Washington County - https://streetsmn.s3.us-east-2.amazonaws.com/wp-
content/uploads/2013/02/SafeCrossingsDocument-FinalDraft.pdf
Hennepin County. (2013). Hennepin County Pedestrian Plan. Minneapolis: Hennepin County -
https://www.hennepin.us/-/media/hennepinus/residents/transportation/documents/pedestrian-
plan.pdf
Miner, Kate and Tim Arvidson. (2020). Pedestrian Crosswalk Policy Development Guidelines. Burnsville,
MN: MnDOT LRRB - https://www.dot.state.mn.us/research/reports/2020/2020RIC01.pdf
Minnesota Department of Transportation. (2023). Minnesota Manual on Uniform Traffic Control Devices
(MnMUTCD). St. Paul: MnDOT - https://www.dot.state.mn.us/trafficeng/publ/mutcd/
Minnesota Department of Transportation. (2023). Traffic Engineering Manual – Chapter 13. St. Paul:
MnDOT - https://www.dot.state.mn.us/trafficeng/publ/tem/index.html
Minnesota Local Road Research Board. (2014). Pedestrian Crossings: Uncontrolled Locations. St. Paul:
MnDOT -
http://www.mnltap.umn.edu/publications/handbooks/pedcrossingguide/documents/ped_guideboo
k.pdf
Page 1 of 2
STAFF REPORT Agenda Item 8b.
Parks and Trails Commission Meeting:
July 20, 2023
Prepared By:
Natalie Davis McKeown
Topic:
Draft Snow and Ice Removal Policy
Action Required:
Feedback
1. Request
Staff prepared a draft Snow and Ice Removal Policy and solicits feedback from the
Parks and Trails Commission.
2. Background
Planning for the maintenance of trails has been an ongoing discussion with the Parks
and Trails Commission and City Council in recent years. While the City has not yet
accepted any trails, establishing maintenance policies now is an important component
of preparation as trail construction is finalized. Staff created a draft Snow and Ice
Removal Policy as a starting point to begin to address the larger picture of maintaining
streets and trails during the winter months as this can represent the most challenging
time of year for maintenance. Staff looked at model examples from other metro-area
cities and used Chanhassen’s policy as a template as it appeared to be the most
comprehensive.
3. Analysis
The draft Snow and Ice Removal Policy establishes the prioritization of streets, trails,
and parking lots to be maintained. Priorities will eventually be designated as A, B, or C
routes, and this will be depicted on two maps that accompany the policy (a map for
streets and parking lots and a map for trails). However, it should be noted that at this
time the streets may only be broken down into A and B, and there are no trails that are
currently the City’s responsibility to categorize as part of either route. However, the
policy and priorities will be re-evaluated on at least an annual basis, and due to rapid
changes within the City, the need to include trails and otherwise utilize the C
prioritization category is expected. Therefore, staff created the draft with the intention to
grow into the policy. With this information already called out, the policy will serve as a
guide for implementation.
The county roads throughout the City (as well as the small portion of Highway 55 that
runs along the Corcoran border in the southwest) are not City streets, and therefore are
not subject to the draft policy. The policy identifies how the prioritization of routes and
use of overtime will be handled for City streets under three scenarios of snow fall: snow
accumulation of less than 1 inch, 1-2 inches, and more than 2 inches.
The additional areas of the draft policy that may be of the most interest to the Parks and
Trails Commission include: the maintenance of ice-skating rinks, use of salt, and the
Page 2 of 2
snow and ice removal from sidewalks. Feedback on the current proposed processes will
be helpful.
Three draft exhibits are included with the draft policy. A “Mailbox ABC” exhibit, the Snow
Plow Routes map for streets, and a trails map. The mailbox exhibit is expected to
change as Public Works may want to encourage the use of swing-away mailboxes. This
is expected to be discussed further with City Council when they review the draft. The
draft Snow Plow Routes map gives an example of how the non-City streets and City
routes will be identified. The Trails map draft does not currently identify any labeled
routes since the City has not accepted any trails. The map provides a starting point that
shows where known trail easements and existing trails are located. As the maintenance
of trails is transitioned to the City, a route designation will be provided for each trail.
Direction
Staff asks for feedback from the Parks and Trails Commission on the work completed
so far for the policy. Specific questions include the following:
1. Is there support for the general idea/outline of the proposed Snow and Ice
Removal policy?
2. Staff is considering working with Homeowners Associations to complete trail
maintenance in the areas where trails are disjointed. What are the Commissions
thoughts on this approach?
3. Mature communities typically prioritize trail maintenance along major roadways,
near schools, near parks, etc. What does the Commission see as the priority trail
routes?
4. What is the Commission’s vision for the maintenance of trails?
a. Is the expectation to have the pavement of all trails be visible?
b. Do we want natural trails that may better accommodate snow activities
such as snowshoeing or cross-country skiing?
i. If so, what are the trails the Commission believes are best suited
for these activities?
Attachments:
1. Draft Snow and Ice Removal Policy
Snow & Ice POLICY
C I T Y O F C O R C O R A N
(DRAFT)
1. PURPOSE
The City shall provide snow and ice management of public streets, trails, parking lots, and other public
facilities in a safe and cost-effective manner to support routine travel and emergency response services.
Snow and ice management services shall be performed while prioritizing the safety of employees and
the public, adhering to the annual budget, observance of private property, and being cognizant of
environmental concerns.
2. POLICY
The Public Works Department will maintain system maps showing the publicly maintained streets,
trails/walks, and parking lots that show routes and priorities. These routes and priorities shall be
reviewed annually to correspond with up to date budgetary, equipment, and personnel resources.
The prioritization of streets, trails, and parking lots shall be based on the city function, relative traffic
volumes, geometrics, and safety considerations. Priorities are designated as A, B or C as shown on the
attached maps, with Priority A routes being treated first. Priority A are routes that consistently see high
traffic volumes, connect major sections of the city, and/or provide access to schools, commercial
businesses, public buildings, and access for emergency fire, police, and medical services. Second tier
Priority B routes consist of lower volume residential streets and neighborhood or off-corridor
trails/walks. The last priority, Priority C, includes cul-de-sacs, public facility hardscapes, and non-critical
parking lots.
Overtime Labor Restrictions are typically defined as 12-hour maximum daily shifts and/or working on
weekends or Holidays. The Public Works Director or Superintendent shall approve deviation from these
labor restrictions.
3. COMMENCEMENT OF OPERATIONS
The Public Works Department staff, with the assistance of Public Safety Department staff, will monitor
conditions across the city after snow and ice precipitation events to determine the timing and the
number of personnel and equipment needed to provide a response that meets the goals of this policy.
Typically, the Public Works Director and/or Superintendent will call in staff to start plowing in the early
AM hours to stay ahead of the AM rush hour commute. Plowing operations greatly depend on the
duration of a snow and ice precipitation event, along with amount, temperature, and form of
precipitation. No two storms are the same, so plowing operations shall be adjusted accordingly.
4. ROUTE OPERATIONS
The following are the City’s general guidelines when determining the snow and ice management plan:
A. With snow accumulations less than 1 inch, only Priority A routes will be plowed and/or treated.
If a weather system produces, or is forecasting freezing rain or ice, additional areas may be
treated per the discretion of the Public Works Director or Superintendent. Typically, all work
shall be done without the need for overtime labor.
B. With snow accumulation between 1 to 2 inches, all routes shall be maintained, beginning with
Priority A routes. The management/plowing plan may be dependent on temperature and time
of year as early or late season events may allow for ambient temperature to actively melt much
of the accumulation. Streets shall be treated/plowed curb to curb with snow pushed onto the
boulevard storage area; however, cul-de-sacs shall only be treated/plowed by one pass along
the curb to provide an outlet for the driveways, with snow storage in the middle of the cul-de-
sac. Trails that connect arterial streets may need to be plowed several times due to the street
plows pushing snow from the street onto boulevards and trails. After completing Priority A
trails, they will move onto the neighborhood trails. Once Priority A and B trails are completed,
staff can then move onto Priority C areas including parking lots and public building hardscapes.
Overtime labor restrictions shall be utilized for Priority B and C routes.
C. With snow accumulation of more than 2 inches, depending on the rate of accumulation and
other weather factors, Priority A streets, trails, and parking lots may be treated/plowed
repeatedly during the duration of the storm to keep travel lanes open. Cul-de-sacs will only be
treated/plowed with one pass along the curb to provide an outlet for driveways. Once the
snowfall has ceased, a complete curb-to-curb service will start wherein all streets, trails, and
parking lots are treated/plowed starting with Priority A. In these types of events after the snow
has stopped it may take up to 72 hours to clear Priority A, B, and C City streets, trails, and
parking lots. Overtime Labor Restrictions shall be utilized for Priority C routes only.
5. ICE SKATING RINKS
Clearing rinks from a snow event will not begin until after the completion of Priority C duties and shall be
done using Overtime Labor Restrictions. Regular sweeping and flooding of rinks shall be performed
while not exceeding 12-hour labor shifts. More information concerning Ice Skating Rinks can be found
on the City’s webpage at this location: Ice Rinks and Warming House - City of Corcoran (corcoranmn.gov)
6. SNOW STORAGE
Typical snow and ice control efforts require the use of City-owned right-of-way and easements for
storage of plowed snow. Depending upon the volume of snow, available storage within right-of-way can
become limited and/or create sight obstacles. Since it is infeasible to remove snow from all boulevards
and intersection corners, the Public Works Director or Superintendent may direct operations to “wing
plow” snowbanks along the right-of-way. This “wing plow” operation results in snow being pushed back
further onto the right-of-way area and thus creates more snow storage in the boulevard for the next
plowing event.
Where space does not allow for a “wing plow” operation, snow will be removed as needed and hauled
to available City property for storage. Timing of such hauling will be at the discretion of the Public Works
Director or Superintendent.
7. USE OF SALT
The City shall be conscientious about the detrimental effects of salt on the environment and will
therefore be diligent in its use. The City shall strategically utilize either straight salt or a treated
combination to calibrate the application to the lowest effective amount per lane mile. The goal of this
strategy is to provide sufficient traction for vehicles but is not intended to provide a completely bare/dry
pavement. Application of salt is generally limited to Priority A routes and other steep grades where a
greater need for vehicular traction is warranted. The City shall not be held responsible for damage to
private property caused by the use of salt, and therefore will not make repairs or compensate property
owners for salt damage to areas in the public right-of-way.
8. SUSPENSION OF OPERATIONS
Generally, operations shall continue until applicable route priorities are passable. Widening and clean-
up operations may continue immediately or on the following working day depending upon conditions
and circumstances. Safety of the staff and public is of primary importance, and therefore operations
may be terminated by the Superintendent or Director to allow personnel adequate time for rest or in
response to unsafe conditions. Any suspension of operations shall be weighed against the need to
provide access for emergency fire, police, and medical services during a major snow or ice storm.
9. PROPERTY DAMAGE
Snow and ice control operations can cause property damage even under the best of circumstances and
care on the part of the operators. The primary area of potential damage typically relates to private
improvements made within public right-of-way. It is the City’s preference to provide reimbursement for
damages rather than allocating staff for repairs.
A. Mailboxes – Mailboxes shall be constructed sturdily enough to withstand snow rolling off a plow
or wing. While the installation of mailboxes in the public right-of-way is permitted, the mailbox
owner assumes all risk of damage except when a mailbox is damaged through direct contact by
a plow blade, wing, or other piece of snow removal equipment. If the City determines a plow hit
the mailbox, the City will replace the mailbox and post with a standard size non-decorative metal
box and 4” x 4” decay resistant wood support post. Alternatively, the City will reimburse the
mailbox owner a maximum amount of $50 for the replacement of the damaged mailbox and
post. All replacement mailboxes and posts, whether installed by the City or property owner
must be installed per the City’s standard detail as shown on the [Mailbox ABC’s] exhibit. Plow
operators make every effort to plow as close to the curb line as possible to provide mail carriers
access to mailboxes. However, it is not possible to align the plow perfectly with the curb while
attempting to minimize damage to mailboxes from indirect contact given the size of equipment,
visibility, and amount of snow pushed into the boulevard. Thus, the final cleaning adjacent to
mailboxes is the responsibility of each resident and subject to the delivery requirements of USPS
and other carriers.
B. Landscaping – The property owner assumes all risk of damage to landscaping, including nursery
and inanimate materials that are installed or encroach into the public right-of-way. The
exception are lawns that are scraped or gouged by snow removal equipment. Under this
scenario, the area will be repaired by top dressing with topsoil and seeding during the following
growing season. Property owners are required to water the areas that are repaired during the
establishment period.
C. Irrigation systems – Given the proper location for irrigation sprinkler heads necessitates that
they typically be installed adjacent to the curb line, the City will reimburse the property owner
up to $35 per sprinkler head for damage resulting from direct contact with snow removal
equipment. Irrigation heads must be positioned at or below grade. If irrigation heads are above
grade and damaged, the City shall not be responsible for repair or reimbursement. The property
owner for reimbursement must provide documentation of costs incurred.
D. Other Private installations - The City will assume no responsibly for exterior lighting systems,
underground electronic dog fences, or any other non-permitted private property installed in
the public right-of-way.
E. Timeframe for claims - The City will assume no responsibility for property damage if a claim is
not received by the City by May 1 of the year following the winter season when damage
occurred.
10. DRIVEWAYS
The City recognizes that one of the most frequent and irritable problems for homeowners resulting
from plowing snow off public streets and trails, is snow deposited in driveways. The operators make
every attempt to minimize the amount of snow deposited in driveways; however, due to the inherent
design of the plow equipment, the amount can still be significant. Due to established priorities and
staffing levels, City personnel do not provide driveway plowing. Exceptions are at the discretion of the
Superintendent if snow accumulation affects emergency services or situations.
11. GARBAGE/RECYCLING CONTAINERS
The container(s) should be set back 3 feet behind the curb line and not placed in the street.
Containers will not be repaired or replaced by the City if damaged during snow removal operations.
12. PARKING
Per City Code Chapter 71.01, on-street parking is prohibited between November 1 and April 1 between
the hours of 1:00 AM and 7:00 AM, and also prohibited when there is 2 inches or more of snow on a
street until the street has been plowed curb to curb. Representatives of the Corcoran Public Safety
Department shall have the authority to impound vehicles in violation of this section. Generally, vehicles
will have 24 hours to be removed from a public street after being ticketed for a parking violation before
such vehicle may be impounded. Cars may be impounded immediately when violating the City’s parking
ordinances in the event there is a public emergency need (i.e., immediate threat to life or property) or
a parking emergency has been declared pursuant to Chapter 71.03.
13. CLEARING AROUND FIRE HYDRANTS
Property owners or occupants are highly encouraged to keep fire hydrants clear of snow to assist the
fire department with emergency response. It is not necessary to clear all the way to the edge of the
street, but it is important to shovel approximately 3 to 4 feet around the hydrant down to the area
where the fire hoses are connected.
14. SNOW AND ICE REMOVAL FROM SIDEWALKS
Per City Code Chapter 82.04, Subd. 2(A), snow and ice removal from public sidewalks abutting private
property is the responsibility of the property owners or occupants. Unless a sidewalk is indicated as a
route on the enclosed “Trail Snow Plow Routes Map”, the responsibility for snow removal is assumed to
be that of the Homeowners Association or property owner. Removal of snow and ice from such
sidewalks shall be completed within 24-hours after the snow and ice has been deposited.
15. COMPLAINTS/INQUIRIES
Complaints regarding snow and ice control operations, including damage claims, shall be made to the
Public Works Department via phone 7:30 AM – 3:30 PM by calling (763) 420-2652 or via email at
pw@corcoranmn.gov. Complaints involving access to property or problems requiring immediate
attention shall be handled on a priority basis. Response time should not exceed 2 business days from
any complaint. It shall be understood that the complaint responses are to ensure that the provision of
this policy has been fulfilled and that all residents of the city have been treated uniformly.
16. PLACING SNOW OR ICE IN A PUBLIC RIGHT-OF-WAY
Minnesota Statue 160.27 prohibits plowing, shoveling, blowing or placing snow from private property
onto public streets. Chapter 82.304, Subd. 2(D) of the City Code also prohibits depositing or storing
snow or ice within the public right-of-way. The act of placing snow onto a public street may subject a
person or company to a civil liability if a street hazard such as a slippery area, frozen rut, or bump
occurs and causes a traffic accident. The civil liability may extend to both the property owner and the
person or company who actually placed the snow on the street.
Mailbox ABC’s
Helpful hints to protect your mailbox from the snowplow.
Mailbox shown is at CORRECT
height.
Snowplow blade CLEARS
the mailbox.
Mailbox shown is below the correct height.
Snowplow blade hits the mailbox.
Front of mailbox should be flush with the back of the curb.
Bottom of mailbox should be 42 - 45 inces to top of the street.
Newspaper boxes and other containers should be set
back a minimum of 6 inches from the back of the curb.
CITY OF CORCORAN PUBLIC WORKS DEPARTMENT
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Path: L:\2294\100\2040CompPlan\Existing Roadway Funtional Classification.mxd
Date: 1/8/2019 Time: 6:37:13 AM User: ShuJC0243
Source:
Existing Roadway Functional Classifictaion (Metropolitan Council)
93
Snow Plow Routes (DRAFT)
Streets Maintained by Hennepin County or MNDOT
Priority A Route
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Existing Trail
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8c.
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date: July 20, 2023
To: Parks and Trails Commission
From: Jessica Beise and Jessica Christensen Buck
Re: RFPQ for Park Services
______________________________________________________________________
Staff have been working on developing a Request for Qualifications for park services to
acquire a consultant group that will help create the toolkit to develop the park system.
This toolkit is expected be inclusive of the proposed City Park remaster project, the
boardwalk in the bellwether development, and assistance in developing RFP templates
for future projects. During this process, staff has worked through a few options
regarding going out for bid and determined that a Request for Proposals and
Qualifications is the preferred route.
Attached is the draft document of the Request for Proposals and Qualifications. Staff is
looking for feedback from the Parks and Trails Commission regarding the RFPQ and a
motion to bring to the City Council meeting.
The RFPQ is drafted for released to the public on Friday, July 28 with a closing date of
August 31 and may vary slightly based on final review by legal and engineering
departments.
Attachments:
8a1. DRAFT RFPQ for Park Services
City of Corcoran
8200 County Road 116
Corcoran, MN 55340
REQUEST FOR PROPOSALS
AND QUALIFICATIONS FOR
PARK DESIGN SERVICES
Issue Date: July 28, 2023
Response Due Date and Time
(CDT): August 31, 2023 at 2:00 pm
Location for Delivery: As stated above
Page 1 of 15
City of Corcoran
RFPQ Park Design Services
P a g e | 2
SUMMARY ............................................................................................................................ 3
DEFINITIONS.......................................................................................................................... 3
NOTICE TO RESPONDENTS ..................................................................................................... 4
STANDARD TERMS AND CONDITIONS .................................................................................... 5
BACKGROUND AND CURRENT CIRCUMSTANCES .................................................................. 8
SCOPE OF WORK ................................................................................................................. 8
SUBMISSION REQUIREMENTS .............................................................................................. 11
EVALUATION AND SELECTION PROCESS ............................................................................... 14
TABLE OF CONTENTS
DEFINITIONS
The City of Corcoran (CITY) is requesting a proposal and statements of Qualifications (“SOPQ”)
to contract with Park Design Consultant(s) (“Consultant”), which must be a sole proprietorship,
partnership, corporation, or other legal entity registered to do business in the State of
Minnesota with considerable experience in providing On-Call Landscaping Architecture, Park
Planning or Civil Engineering Services for local government units in Minnesota.
The CITY is issuing this Request for Proposals and Quotations (RFPQ) to consultants interested
providing park design and construction services. The selected consultant will work in concert
with City staff to provide assistance on the following:
City Park Remaster Project
70% engineering design and related services for the City Park remaster (phase 1) project at
20200 County Road 50, Corcoran, Minnesota 55340. The consultant contract will address the
project’s 70% design details, including a variety of new amenities. The 70% design plans will
also address the additional amenities to the park (i.e., parking lots, park road, sand volleyball
court, basketball court, tennis court, 6 pickleball courts, hockey rink, open skating rink,
splashpad, playground, and restroom/changing room/multi-purpose room with an attached
pavilion (hereby referred to as building), trail amenities, nodes, and landscaping.
Bellwether Open Space Park
In addition to the City Park remaster, the CITY is interested in acquiring services to assist in
planning an open space park and boardwalk trail connection in the Bellwether development.
The park currently has a planned trail loop that had vegetation removed previously.
Future Park Development
The CITY is looking for services to assist in guiding park and trail development growth including
the other own but not yet developed parks and trails . The CITY is experiencing rapid growth and
is looking to expand their parks and trails network to grow with the needs of the users. Services
for this include, but are not limited to, assistance in producti on of Request for Proposals for
contracted projects.
This Request for Proposals and Qualifications (RFPQ) solicits information that will enable CITY to
select one or more Consultant(s) that shall provide professional services for the design,
planning, and construction of playgrounds, parks, boardwalks, trails and connections, park
shelters, storage and programming facilities, and restroom facilities.
The following definitions shall be used to identify terms throughout this solicitation:
CITY COUNCIL
The elected officials of the City of Corcoran, Minnesota given the authority to exercise such powers
and jurisdiction of all CITY business as conferred by the State Constitution and Laws.
STATEMENT OF PROPOSALS AND QUALIFICATIONS (SOPQ)
SUMMARY
NOTICE TO RESPONDENTS
A complete, properly signed and submitted response to this solicitation.
RESPONDENT
The Individual or Firm responding to this solicitation that considers themselves qualified to provide
the services specified herein and are interested in making an offer to provide the services to CITY.
REQUEST FOR QUALIFICATIONS (RFPQ)
This solicitation document issued by CITY containing terms, conditions, and scope of work for
the professional services to be procured.
CITY OF CORCORAN (CITY)
A home-rule municipal government.
CONSULTANT
The individual of business enterprise providing services to the CITY as fulfillment of the obligations
arising from a service agreement pursuant to this request.
A. NOTICE
All RFPQs are due on or before 2:00 p.m. on August 31, 2023. Solicitations are posted and
available to download from: Bid Requests (RFP's)/Bid Results - City of Corcoran (corcoranmn.gov)
Information related to this Solicitation will only be provided through the Corcoran
Recreation Supervisor. Information about this Solicitation received through any other
means may be inaccurate and result in a Respond ent’s submittal being incomplete which
could ultimately render the Respondent’s SOPQ non-compliant. CITY accepts no
responsibility for information obtained through any other source.
B. RECEIPT OF SOPQS
The hard copy submittal shall be enclosed in an opaque sealed envelope, marked with the
project title and name, and the address of the Respondent. If the SOPQ is sent through the
mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope
with the notation "SOPQ ENCLOSED" on the face of it.
Hard copy sealed responses shall be addressed to and hand -delivered or shipped to:
City of Corcoran
Attn: Jessica Christensen Buck
8200 County Road 116
Corcoran, MN 55340
SOPQs must be received by the CITY on or before the time and date specified. The mere fact
that the response was dispatched will not be considered; the Respondent must ensure that
the SOPQ is actually delivered. The time hard copy responses are received shall be
determined by the stamp at the CITY. SOPQs received after the specified time of the
opening will be returned unopened.
The CITY will not be responsible in the event that the U.S. Postal Service or any other
courier system fails to deliver the sealed SOPQ to the CITY by the given deadline above.
Electronic transmission or facsimile of the SOPQ will not be acceptable.
STANDARD TERMS AND CONDITIONS
An electronic copy of the proposal shall also be provided either via USB disk or email link to
jchristensenbiuck@corcoranmn.gov.
Public Acknowledgement. CITY shall receive, publicly open, and acknowledge all SOPQs
received.
C. QUESTIONS AND INQUIRIES
All questions and inquiries about this Solicitation shall be submitted in writing to:
City of Corcoran
Attn: Jessica Christensen Buck
8200 County Road 116
Corcoran, MN 55340
jchristensenbiuck@corcoranmn.gov.
763-400-7034
D. ANTICIPATED SCHEDULE OF IMPORTANT DATES
CITY will generally comply with the following schedule for the selection process, subject to
changes necessary to ensure fairness and to accommodate unanticipated events:
Release RFPQ July 28, 2023
Deadline for Questions and Inquiries 10:00 A.M. CST August 10, 2023
SOPQs Closing Date and Time 2:00 P.M. CST August 31, 2023
CITY’s Review of SOPQs September 7,2023
Date for Finalist Interviews or Presentations (if any) September 14, 2023
Earliest Award by CITY September 28, 2023
E. FINALIST INTERVIEWS AND/OR PRESENTATIONS
Respondents reasonably subject to being selected based on the criteria set forth in this
RFPQ may be given an opportunity to make a presentation and/or interview with the
Selection Committee. The presentation process may allow Respondents to demonstrate
their qualifications, explaining and/or clarifying any unusual or significant elements related
to their SOPQs. At this stage, Respondents shall not be allowed to alter or amend their
SOPQs. Finalists selected for interviews and/or presentations must be avail able on
September 14, 2023, as arranged with the CITY, if interviews are required by the CITY.
However, the CITY, may in its sole discretion, negotiate and award a contract without
presentations or interviews, based solely on information supplied in the SOPQ responses.
A. ADDENDA
If it becomes necessary to revise any part of this solicitation, prior to the due date and time,
a written addendum will be provided to all Respondents. CITY is not bound by any oral
representations, clarifications, or changes made in the written specification by CITY’s
employees, unless such clarification or change is provided to Respondents in written
addendum form from the CITY. Addenda will be transmitted by email to all parties that are
known to have downloaded a copy of the RFPQ documents and specifications from CITY’s
website. However, it shall be the sole responsibility of the Respondent to verify issuance of
any addenda and to check all avenues of document availability prior to the opening date
and time. Respondent shall acknowledge receipt of all addenda on the Certification and
Acknowledgement Form.
B. CHANGES IN PERSONNEL
Should there be a change in key personnel included in the SOPQ after the due date and
time, but before a contract is awarded, Respondents must notify CITY immediately. This
may result in further evaluation. Should a change in key personnel occur after the contract
is awarded, the Firm will be required to notify CITY as soon as practicably possible. CITY may
terminate the Agreement for convenience should the change in key personnel be
unacceptable to CITY.
C. RESTRICTIONS ON COMMUNICATION
To ensure the proper and fair evaluation of all SOPQs, CITY prohibits Ex Parte
communication (e.g., unsolicited) initiated by the Respondent to CITY staff or its City’s
Council, from the date of advertisement of this solicitation to the time an award has been
made by the Council, the City Administrator, or his/her designee. This prohibition extends
to “thank you” letters, phone calls, emails and any contact that results in the direct or
indirect discussion of the SOPQ submitted by Respondent.
Unless otherwise specified, all requests for clarification or questions regarding a RFPQ must be
directed to the point of contact listed in this RFPQ.
D. DISCLOSURE OF CONFLICT OF INTEREST
The City of Corcoran requires that service providers disclose conflicts of interest when they
may occur. The City, at its discretion, may arrange for alternative third party support in
such cases. In general, the City will not allow a service provider to review applications from
a client of the service provider. Past or pending client relationships may or may not be
determined to be conflicts, but should always be disclosed and discussed with the City.
E. INDEPENDENT CONTRACTOR
Nothing in this solicitation is intended to be construed as creating an employer/employee
relationship, a partnership or joint venture. The Respondents’ services shall be those of an
independent contractor. The Respondents agree and understand that the Agreement does
not grant any rights or privileges established for employees of CITY. Respondents shall not
be within protection or coverage of CITY’s Worker Compensation Insurance, Health
Insurance, Liability Insurance, or any other insurance that CITY, from time to time, may have
in force.
F. PRIORITY OF DOCUMENTS
In the event there are inconsistencies between the RFPQ terms and conditions, scope of work
or Agreement terms and conditions contained herein, the latter will take precedence.
G. PROHIBITED RESPONDENTS
1. CITY will not conduct business with Respondents who have failed to comply with their
contracts and have been debarred from doing business with the State of Minnesota or
the federal government.
H. PUBLIC INFORMATION
All SOPQs are subject to release as public information unless the Response or specific parts
of the Response can be shown to be exempt from the Minnesota Data Practices Act.
Respondents are advised to consult with their legal counsel regarding disclosure issues and
take the appropriate precautions to safeguard trade secrets or any other proprietary
information. CITY assumes no obligation or responsibility for asserting legal arguments on
behalf of potential Respondents.
I. RECEIPT OF SOPQS
Statement(s) of Qualifications must be received by CITY prior to the time and da te specified.
The time SOPQs are received shall be determined by the system time in the C ITY’s
administrative office.
J. REIMBURSEMENTS
There is no express or implied obligation for the City of Corcoran to reimburse Respondents
for any expenses incurred in preparing SOPQs in response to this request and the City of
Corcoran will not reimburse Respondents for these expenses, nor will CITY pay any
subsequent costs associated with the provision of any additional information or
presentation, or to procure a Contract for these services.
K. REPRESENTATIONS AND RESPONSIBILITIES
By submitting a SOPQ in response to this RFPQ, Respondent represents that it has carefully
read and understands all elements of this RFPQ; has familiarized itself with all federal, state,
and local laws, ordinances, and rules and regulations that in any manner may affect the
cost, progress, or performance of the work; and has full knowledge of the scope, nature,
quality and quantity of services to be performed. By submitting a SOPQ in response to this
RFPQ, the Respondent represents that it has not relied exclusively upon any technical
details in place or under consideration for implementation by CITY but has supplemented
this information through due diligence research and that the Respondent sufficiently
understands the issues relative to the indicated requirements.
L. RESERVATIONS
CITY reserves the right to request clarification or additional information specific to any
response after all Responses have been received and the Solicitation due date has passed.
Additionally, CITY reserves the right to accept or reject all or part of any Response, waive
any informalities or immaterial technical inconsistencies, delete any requirement or
specification from the Solicitation, or terminate the Solicitation when deemed to be in
CITY’S best interest. Submittals which are qualified with conditional clauses, or alterations,
or items not called for in the RFPQ documents, or irregularities of any kind are subject to
disqualification by the City, at its option. CITY RESERVES THE ABSOLUTE AND
UNCONDITIONAL RIGHT TO BE SOLE DETERMINANT OF WHAT IS DEEMED "A MATERIAL
IRREGULARITY" AND TO WAIVE OR INTERPRET ANY IRREGULARITY TO ITS BENEFIT, IN ITS
SOLE DISCRETION.
M. RESPONSES BECOME PROPERTY OF CITY:
Submissions received in response to this Solicitation become the sole property of CITY.
BACKGROUND AND CURRENT CIRCUMSTANCES
N. RIGHT OF ACCEPTANCE AND REJECTION
Notwithstanding any other provisions of the RFP, the City reserves the right to reject any or
all proposals, to waive any irregularity in a proposal, and to accept or reject any item or a
combination of items, when to do so would be to the advantage of the City or its taxpayers.
It is further within the right of the City to reject proposals that do not contain all elements
and information requested in this document. The City may also identify more than one
service provider in order to ensure backup or obtain specialized expertise, if it determines
that it is in the best interests of the public to do so. The City of Corcoran shall not be liable
for any losses incurred by any responders throughout this process.
O. RIGHT TO ASSURANCES
In the event CITY, in good faith, has reason to question the intent of the Firm to perform as
presented in the SOPQ, CITY may demand written assurances of the intent to perform as
presented. In the event no written assurance is given within the time specified, CITY may
reject the SOPQ.
P. STANDARD FORM OF AGREEMENT AND INSURANCE
The successful service provider will be asked to enter into a service agreement and to provide a
certificate of insurance showing coverage for liability, workers compensation, and automobile.
The service agreement will contain a provision specifying a deadline for submitting invoices. Any
invoices submitted for services not billed in accordance with the deadline may, at the sole
discretion of the City, be considered invalid and payment may be refused. Any future
relationship between the Contractor and the City will be an “at will” relationship and may be
terminated by either party, for any reason, following a 30 day notice.
.
A. ABOUT CORCORAN, MINNESOTA
Corcoran is a picturesque community located on the western edge of Hennepin County
approximately 20 miles from Minneapolis. Corcoran is an attractive city of wooded countryside,
wetlands, streams, farms, and valleys. Corcoran is primarily a residential community with a
population of approximately 6,700. Housing is composed of single-family homes, farms, hobby
farms, and newer subdivisions which offer a variety of housing options. A significant portion of
Corcoran is used for agricultural purposes. Corcoran’s land area encompasses 36 square miles.
Communities surrounding Corcoran include Maple Grove, Plymouth, Medina, Loretto,
Greenfield, Hanover, and Rogers.
The CITY is seeking a Request of Qualifications (ROQ) from qualified civil engineering
consulting firms (Firm) to provide Park Design Services for the City of Corcoran, Minnesota.
A. GENERAL
Consultant(s) shall provide Park Design services including
• Park Design services
• Prepare materials for park projects (specific and generic)
SCOPE OF WORK
• Playgrounds, parks, boardwalks, trails and connections, etc.
• Work with the City’s engineering team for engineering features including:
• Transportation Design (trails, sidewalks, traffic control devices, etc.)
• Stormwater Drainage Analysis and Design
• Utilities Design (water and wastewater)
Consultant(s) may be required to perform site visits, document site observations,
participate in progress meetings, provide reports to the CITY, verify compliance with
specifications, and other services to support quality assurance efforts.
The total estimated professional services fee is to be determined on a project-by-project basis.
B. PARK CONSULTANT ROLE
The selected Consultant may be designated as the role of Park Consultant for City of Corcoran
and perform all tasks required of that position pursuant to the City of Corcoran City Charter, City
of Corcoran Code of Ordinances, and Standard Detail Plates, and Comprehensive Plan which may
be found on the CITY’s website. This position requires attendance at regular and specially called
City Council meetings, Parks and Trails Commission meetings, as well as other meetings as
required by City Administrator or designee, engineering guidance during the normal day to day
operations of the CITY, and special tasks as assigned by City Administrator, or designee.
C. City Project Design Services: The selected Consultant(s) must have the capability to design a
full array of parks, trails, and building type projects including playgrounds, parks,
boardwalks, trails and connections, park shelters, storage and programming f acilities,
restroom facilities, , in a manner that the infrastructure is functional and cost effective. The
selected Consultant(s) must be able to provide engineering guidance for municipal
structures. Some specific projects have been identified at this time including City Park and
an open space park and boardwalk connection in the Bellwether development. The services
may include:
a. Design Phase:
i. Meet with CITY staff as required to discuss operational considerations, staff
requirements, system preferences, prioritization of the project scope, and to
coordinate the engineering design of the project. In addition, CITY shall inform
FIRM of any bond language to clarify funding requirements.
ii. Provide the necessary field survey services to determine the existing field
conditions, including all utilities and surface features to the maximum extent
possible.
iii. Perform the necessary testing to determine the existing site conditions and
proper methods of construction and demolition.
iv. Provide alternative design concepts for implementation of the project.
v. At the direction of CITY staff, the Consultant may be required to attend and
participate in public, City Council, board, commission, and other stakeholder
meetings.
vi. Provide Opinion of Probable Construction Cost at various stages th roughout
design.
vii. Provide the design to the CITY at progress intervals in appropriate, requested
formats (may include hard copy, .pdf, and .dwg)
viii. Provide detailed plans and specifications for the project to be used in the
award of a construction contract, or construction by CITY staff.
ix. Other related services to design the project and prepare for the bid phase.
b. Permitting Phase: The Consultant shall prepare documents for, and coordinate with
other utilities and associated local, state, and federal agencies (including MnDOT,
MnEQB, Elm Creek Watershed, etc.) as required for the approval of all necessary
permits.
c. Bid Phase:
i. Provide lump sum and unit price bid quantities on the CITY bid form format for
use in bid documents.
ii. Provide bid sets of the contract, technical specifications, plans, and any other
necessary documents in hard copy and digital format.
iii. Attend pre-bid conference and prepare responses to questions and addenda as
necessary.
iv. Research qualifications and references of apparent responsible low bidder,
prepare bid tabulation, and provide a letter of recommendation for contract
award.
d. Construction Phase:
i. Prepare necessary change order documentation, including required changes to
plans and specifications.
ii. Review and make recommendations on Contractor change order requests.
iii. Attend progress meetings and monitor construction schedule.
iv. Provide an appropriate level of observation and Owner representation during
construction.
v. Observe and assist in performance tests and initial operations of the project as
needed.
vi. Prepare record drawings from information submitted by the contractor in
accordance with CITY standards.
e. Resident Project Representative (RPR) Services:
i. Act as the authorized representative of the CITY assigned to assist the City at
the Site of a Specific Project during the Construction Phase which may or may
not have been designed by Respondent.
ii. The duties and responsibilities of the RPR will be defined for each project.
The RPR may provide full time representation or may provide representation
to a lesser degree.
f. Project Schedule: CITY staff will request and approve the proposed schedule for each
individual project. Projects may need to be completed on an expedited schedule
basis. Flexibility may be required to meet the CITY’s needs in a timely manner.
D. Grant Assistance: The selected Consultant(s) shall, as requested, research, assist, and/or
complete grant applications for CITY projects.
E. Design Standard Guidance: The selected Consultant(s) shall have the capability and
expertise to review, interpret and promulgate City standards for the design, construction,
installation, location and arrangement of playgrounds, parks, boardwalks, trails and
connections, park shelters, storage and programming facilities, restroom facilities,
pedestrian ways, and for the compaction of utility ditches within the right-of-way.
F. CAD and GIS Capabilities: The selected Consultant(s) shall have computer aided drafting
and geographical information system capabilities upon request.
G. Meeting Attendance and Participation: The selected Consultant(s) may be expected to
attend (via in person or videoconference at CITY’s discretion) a variety of CITY meetings,
including, but not limited to, Parks and Trails Commission meetings, City Council meetings,
meetings of affected property owners, and meetings with CITY staff and developers.
H. Work Product: The selected Consultant(s) will be expected to provide the CITY with copies
of all work products without limitation, which shall include reports, analyses,
correspondence, plans, proposals, submittals, schematics, exhibits, drawings and any other
documents produced in connection with the consulting relationship with the CITY in printed
form, as well as in electronic form to include portable document format and the root file(s).
I. Assignment of Professional Engineer: The selected Consultant(s) shall assign to the CITY a
minimum of one (1) staff person who is a Professional Engineer licensed to practice in the
State of Minnesota.
J. Responsiveness: The selected Consultant(s) must commit to provide services to the CITY in
a timely manner, without unreasonable delays.
K. Proximity: The selected Consultant(s) must be located within reasonable proximity to the City
of Corcoran to ensure meeting attendance if requested, meeting coordination, and the
conveyance of documents when sent via courier
CITY requires comprehensive responses to every section within this RFPQ. To facilitate the
review of the responses, Respondents shall follow the described format. The intent of the RFPQ
format is to expedite review and evaluation.
The proposal must be submitted in hard copy. Proposer shall submit one (1) original and seven
(7) copies of the entire proposal, plus one (1) digital copy (on CD, DVD , email, or thumb drive).
Any SOPQ that does not meet all the minimum requirements contained herein will be
considered non-responsive and will not be evaluated. These minimum requirements are
considered pass or fail criteria:
1. SOPQs must be received by the due date and time;
2. The page limitations noted below must be strictly adhered to; page limits do not apply
to a cover letter, tabs, forms, or comments on the Professional Services Agreement.
3. Stated minimum experience level providing similar services of equal complexit y and
magnitude in each discipline category.
4. References from entities for which the Respondent provided the services, of equal
complexity and magnitude, are required. The City CANNOT be used as a reference.
5. Licensed Engineer or Landscape Architect certified in the State of Minnesota in good
standing with no debarments or discipline actions, assigned to project team. Attach
SUBMISSION REQUIREMENTS
copy of certification or documents from the Minnesota Board of Architecture,
Engineering, Land Surveying, Landscape Architecture, Geoscience, and Interior Design.
6. The responding individual or business is not on the debarred vendor list with the State
of Minnesota, or Federal Debarment List (sam.gov).
SOPQs that pass the minimum requirements listed above will be evaluated, rated, and ranked,
in accordance with the criteria provided below for a maximum of 100 points. CITY may request
additional information, site visits, interviews, or presentations from the Respondent as part of
the evaluation process.
The SOPQ format shall be clearly identified in the responses and conform to the criteria as
outlined in “A” through “F” as specified in the criteria listed below. There are no specific
requirements on font size, spacing, margins, etc.; however, all text and figures must be clearly
legible when the PDF is printed. Each page should be letter-sized (8.5 x 11 inches).
A. FIRM INTRODUCTION (5 points, 3 page maximum)
Briefly introduce your firm, providing a summary of the organization, the staff size, the
length of time the firm has been engaged in projects/efforts rel ated to park design services
for a Minnesota municipality and applicable firm registration information. Include the main
office location supporting this project (presumably where the Project Manager is located)
and all other location(s) that will provide support, if applicable. Provide an organizational
chart indicating the positions and names of the core team which will undertake this
engagement. Provide information regarding subconsultants utilized.
B. EXPERIENCE OF THE FIRM WITH SIMILAR WORK (17 points, 3 page maximum)
CITY is interested in the firm's history with similar work. List all recent local governments
(meaning municipalities, counties, or other government entities within Minnesota) within
the past five (5) years, for which your company or any member of the Firm’s team has
performed similar types of services. Experience with and familiarity with Minnesota
municipalities and their requirements and procedures will also be considered in the
evaluation process. CITY may consider the history of firm in complying with project
programs, schedules, and budgets on previous CITY projects. RESUME OF PROPOSED
PROJECT MANAGER (15 points, 3 page maximum)
CITY is interested in the individual's experience as a project manager on projects similar to
that described in the solicitation with public entity clients, especially fast-growing
municipalities. Only one individual should be designated as Project Manager and must be
employed by the firm and not by a sub-consultant. Demonstrate project management
experience, technical competency, qualifications, and compliance with legal requirements
including:
(a) documented experience managing projects similar to work described in the solicitation;
(b) descriptions and examples of specific projects or studies of a similar nature completed
by the individual as described in the solicitation and their role in the work (minimum
3, preferred 5);
(c) educational background;
(d) license status, to include applicable Minnesota registration number and expiration date;
(e) formal project management training plus any certifications and/or accreditations
offered
by organizations such as the Project Management Institute (preferred, not required); and
(f) percent availability for plan reviews, general on -call engineering services, and
design/construction projects percent availability and other commitments (specific
projects, role, duration) over next 12-18 months, and including list of any other cities
where on-call CITY engineering services are provided.
C. RESUMES OF PROPOSED LEAD TECHNICAL PROFESSIONAL(S) (20 points, 1 page per lead, 6
pages maximum)
Lead technical professionals are the individuals responsible for specific technical aspects of
the work. CITY is interested in the individual(s)’ experience on projects similar to that
described in the solicitation. These individuals must be licensed engineers in the State of
Minnesota at the time of submission. Demonstrate relevant technical competency,
qualifications and compliance with legal requirements including:
(a) documented experience projects similar to work described in the solicitation;
(b) descriptions and examples of specific projects or studies of a similar nature completed
by the individual as described in the solicitation and their role in the work (minimum 3,
preferred 5);
(c) educational background;
(d) license status, as applicable, to include Minnesota registration number and expiration;
(e) technical publications including books, papers, or presentations (if any); and
(f) availability and other commitments (specific projects, role, duration) over next 18
months.
D. SUPPORT PERSONNEL EXPERIENCE (15 points, 3 pages maximum)
CITY is interested in the technical qualifications and experience of the remai ning project
team members. Demonstrate technical competency and qualifications in list format with
the following information:
(a) proposed role on project;
(b) location;
(c) years of experience;
(d) educational background;
(e) license status, to include Minnesota registration number and expiration date where
applicable; and
(f) summary of relevant experience.
E. APPROACH TO PROJECT (25 points, 4 page maximum)
Provide a narrative on Respondent’s approach to park design and planning. Include critical
issues of concern and how the Respondent’s team would address them. Specifically, include
a description of Respondent’s approach to providing Provide a sample plan review schedule
including major tasks and durations. Provide response time for park design questions.
F. LITIGATION DISCLOSURE
Disclose any known claims for losses, professional negligence, damages, or indemnification,
including any settled, threatened, or ongoing litigation or arbitration, in which the Firm, any
current employee of the Firm, and/or any proposed sub-consultant of the Firm listed in your
Proposal, are listed as a party or potential party, which arose or occurred within the last
four(4) years. CITY will consider any relevant information when assigning points allocated to
Section B “EXPERIENCE OF THE FIRM WITH SIMILAR WORK.” CITY reserves the right to
disqualify any Respondents and/or sub-consultants based on potential or perceived
EVALUATION AND SELECTION PROCESS
conflicts of interest related to prior and ongoing claims involving CITY.
CITY has attempted to provide a comprehensive statement of requirements through this
solicitation for the work contemplated. Written SOPQs must present Respondent’s
qualifications and understanding of the work to be performed. Respondents are asked to
address each evaluation criteria and to be specific in presenting their qualifications. SOPQs
must be as thorough and detailed as possible so that CITY may properly evaluate capabili ties to
provide the requested services.
CITY reserves the right to award contract(s) to one or more providers pursuant to this RFPQ.
CITY will first select the most highly qualified provider(s) for the services on the basis of
demonstrated competence and qualifications; and then attempt to negotiate a contract with
provider(s) at a fair and reasonable price. The City Council exercises its discretion in the final
selection and ranking of the most highly qualified provider(s) and will not be bound by the
evaluation committee’s recommendation, scoring and ranking. The evaluation committee’s
preliminary reviews and scoring of SOPQ merely determines the top ranked Respondents who
are most technically qualified as finalists and are eligible for selection and negotiation. If a
satisfactory contract cannot be negotiated with the most highly qualified provider(s) for the
services, CITY will formally end negotiations with that provider; select the next most highly
qualified provider; and attempt to negotiate a contract with th at provider at a fair and
reasonable price. CITY will continue this process to select and negotiate with provider(s) until a
contract is entered into.
By submission of a SOPQ, Respondent acknowledges acceptance of the evaluation process and
selection and ranking process, the evaluation criteria, scope of work, approach and
methodology, and all other terms and conditions set forth in this RFPQ. Further, Respondents
acknowledge that subjective judgements must be made by CITY during this process.
A. CLARITY AND QUALITY OF SOPQ Pass/Fail
Respondents must provide comprehensive responses to every section within this RFPQ in
the described format. It is not the intent of CITY to constrain Respondents with regard to
content, but to assure that the specific requirements set forth in this RFPQ are addressed in
a uniform manner amenable to review and evaluation. Failure to do so may result in your
SOPQ being disqualified from further review and consideration.
B. EVALUATION CRITERIA
CITY will select one or more Respondents based on demonstrated competence and
qualifications. CITY has established specific, weighted criteria for selection. This section
presents the evaluation criteria, description, and relative weight assigned to each (100
points maximum). CITY will evaluate each Respondent’s responses to the requirements
contained in this RFPQ.
A. 5 points Firm Introduction
B. 17 points Experience of the Firm with similar work
C. 15 points Resume of Proposed Project Manager
D. 20 points Resumes of Proposed Lead Technical Professional(s)
E. 15 points Support personnel experience
F. 25 points Approach to Project
G. 3 points Change Requests to Standard Form of Agreement
100 POINTS TOTAL POINTS AVAILABLE
C. REFERENCE CHECKS
CITY reserves the right to check any reference(s), regardless of the source of the reference
information. Information may be requested and evaluated from references. CITY reserves
the right to use a third party to conduct reference checks. Only top scoring Respondents
may receive reference checks and negative references in the CITY’s sole determination may
eliminate Respondents from further consideration.
D. INITIAL EVALUATION AND RANKING
Following the SOPQ evaluation(s), CITY will compile the final scores. If the Evaluation
committee determines that clarifying information is not required, the evaluation process is
complete. The award recommendation will be made for the Respondent(s) which, in CITY’s
opinion, is the most highly qualified.
E. INVITATIONS FOR ORAL INTERVIEWS
INVITATIONS FOR ORAL INTERVIEWS The Evaluation committee may conclude after completion
of the SOPQ evaluation(s) that oral interviews or presentations are required in order to
determine the most qualified Respondent(s). The selection of Respondents to make
presentations will be based on the initial evaluation and ranking. All Respondents may not
necessarily be extended an invitation for oral interviews. CITY reserves the right to select
Respondents to interview that are most susceptible of being selected for an award of a
contract.
F. ORAL INTERVIEWS, PRESENTATIONS OR DEMONSTRATIONS (OPTIONAL)
Respondents selected pursuant Subsection E above may be given an opportunity for oral
interviews, presentations, or demonstrations. The presentation process will allow
Respondents to demonstrate their SOPQ offering and explain and/or clarify any unusual or
significant elements related to their SOPQs. At this stage, Respondents shall not be allowed
to alter or amend their SOPQs. The Evaluation committee will score each presenting
Respondent.
G. FINAL EVALUATION AND RANKING AFTER ORAL INTERVIEWS
The Evaluation committee will make its recommendation for award to the most highly
qualified Respondent(s) based on a combination of the evaluation criteria and the oral
interview, presentation, or demonstration (if utilized). Final total score will be determined
using the following formula:
Initial Evaluation Score + Oral Interview Score = Final Total Score.
8d.
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date: July 20, 2023
To: Parks and Trails Commission
From: Jessica Christensen Buck
Re: TRPD Cooperative Agreement
______________________________________________________________________
As part of the process to create the Diamond Lake Regional Trail, the City has been
working closely with the Three Rivers Park District to develop a cooperative agreement
between the two organizations. While the cooperative agreement is not done quite yet,
the draft included in the packet is close to being finalized.
The purpose of the agreement is to determine how reimbursement for land,
responsibilities of parties, etc. is managed between the City of Corcoran and Three
Rivers Park District with regards to the Diamond Lake Regional Trail.
Staff is looking for Parks and Trails Commission feedback and recommendation to City
Council regarding the draft agreement with Three Rivers Park District. Following
feedback from the Parks and Trails Commission, the agreement is anticipated to go to
the July 27 City Council meeting, and then the August 17 Three Rivers Park District
Board Meeting.
Attachments:
8d1. DRAFT Cooperative Agreement
May 25, 2022 - SS 1
CITY OF CORCORAN
AND
THREE RIVERS PARK DISTRICT
DIAMOND LAKE REGIONAL TRAIL
COOPERATIVE AGREEMENT
This agreement (the “Agreement”) is made and entered into this ___ day of
________________ 20222023, by and between the Three Rivers Park District, a body
corporate and politic and a political subdivision of the State of Minnesota (“Park
District”), and the City of Corcoran, a Minnesota municipal corporation (“City”).
WHEREAS, Park District is a political subdivision of the State of Minnesota
authorized by statute to acquire, establish, operate, and maintain park facilities and
regional trail systems; and
WHEREAS, City and Park District support the expansion of the regional trail
system within the City, and specifically, the Diamond Lake Regional Trail (“Regional
Trail”) corridor connecting Baker Park Reserve and West Mississippi River Regional
Trail; and
WHEREAS, Park District in partnership with the City prepared a master plan
for the development of the Regional Trail based on the route conceptually approved
by the City on July 22, 2021; and
WHEREAS, the City has approved a resolution of support for the master plan
on June 23, 2022; and
WHEREAS, acquisition and development opportunities within the City are
imminent and require timely collaboration between the City and Park District to
capitalize on opportunities as they present themselves; and
WHEREAS, Park District and City desire to cooperate to acquire property
rights, design, construct, operate and maintain the regional trail within the City, each
employing their own powers.
NOW THEREFORE, in consideration of the mutual covenants herein, and other
good and valuable consideration, the sufficiency of which is hereby acknowledged, City
and Park District agree as follows:
A. Regional Trail Route and Status. The approved conceptual Rregional Ttrail route
is shown on Exhibit A. Both parties agree minor changes in the final Rregional Ttrail
route are allowable in order to best capitalize on opportunities to secure land,
develop the trail, create a high quality Rregional Ttrail corridor, be fiscally
responsible, or similar. City Administrator or designee and Park District
Superintendent or designee shall have authority to approve minor changes to the
regional trail corridor route. Substantial changes in the route must be approved by
both parties and may require a public engagement process.
B. Property Rights. City shall acquire and convey to Park District permanent
property rights for purposes of establishing a continuous and contiguous Rregional
Ttrail corridor where Park District does not already have rights in place. Regional
Ttrail corridor shall be a minimum width of 20 feet unless otherwise agreed upon.
Formatted: Font color: Auto
May 25, 2022 - SS 2
City may fulfill this responsibility through public trailway easements, fee title, or
permanent irrevocable permit or any combination thereof (individually and
collectively referred to hereafter as ‘Easement’) provided that a permanent
irrevocable permit and license shall only be used in situations where City does not
have an interest in real propertyproperty rights sufficient to convey fee title or an
easmenteasement but does have the legal authority to construct, maintain, and
operate sidewalks, trails, and other such public ways within the permit area. Non-
fee title property rights (i.e. easements and permits) conveyance documents shal l
generally adhere to typical public trailway easement and permanent irrevocable
permit (in the general form attached hereto as Exhibit B) unless otherwise agreed
upon by both parties.
In the event City acquires property rights from private parties to fulfill this
obligation, Park District will reimburse City for acquired property
rights. Reimbursement shall be limited to the amount paid for the property rights
or to the amount the City would have received in the event cash in lieu of land was
used to meet park dedication requirements provided however, that the
reimbursement amount is supported by an MAI appraisal approved by the Park
District and funded equally by the parties and that the reimbursement amount is
deemed reasonable by the Park District before the property rights are
obtained. City shall be responsible for any other acquisition costs. Park District shall
not be responsible to reimburse City for acquisition of property rights it already
holds, except as identified in Section D of this Agreement unless such property
rights were acquired specifically for the purposes of the trail contemplated herein.
Park District shall not be obligated to proceed with any obligation under this
Agreement except to reimburse City for agreed upon property rights
reimbursement expenses until City has conveyed to Park District an Easement
sufficient to create continuous and contiguous regional trail corridor. Park District
shall reimburse City the amount paid for property rights within 180 days of notice
by City, unless otherwise agreed upon.
Park District may at its sole discretion also acquire property rights for purposes of
creating a continuous and contiguous regional trail corridor from willing sellers. In
such cases, City shall approve via resolution Park District’s acquisition of property
rights so long as the acquisition is consistent with the approved route as shown on
Exhibit A, or is otherwise acceptable to City.
In the event City’s right to so maintain a regional trail is lost by City-initiated action
which results in the vacation, condemnation, or revocation of license or permit
(such action a “City Loss of Use”), or otherwise, City will acquire such additional
rights, titles and interests as are needed to provide a continuous and contiguous
regional trail corridor at City expense. If the City Loss of UseCity’s loss of such right
to maintain a regional trail occurs after construction of the regional trail, the City
shall reconstruct the regional trail, if necessary, at City expense, subject to credit
for any compensation Park District may receive for loss of its regional trail.
In locations where the City meets its Easement responsibilities via an irrevocable
permit and license, the City represents that it currently has or will obtain the legal
right and authority to construct, maintain, and operate Rregional Ttrail within the
permit area.
The parties recognize that certain Trail segments and road/railroad crossings may
require agreements with third parties such as the Minnesota Department of
Commented [A1]: Do the parties split the costs of the appraisal?
Commented [A2]: Suggest referencing an exhibit to document
the rights for which reimbursement will be paid.
Commented [A3]: The agreement states that we will only
reimburse for land obtained after the agreement is signed. If there
are is land already obtained that the City is requesting
reimbursement for, we should discuss. Section D below is designed
to detail any such agreements. Otherwise, this change should be
deleted.
Commented [A4]: Please clarify how this would be determined
May 25, 2022 - SS 3
Transportation (“MnDOT”). The parties to this Agreement shall cooperate to secure
necessary permissions to use such crossings and bridges. In the event that
necessary permissions cannot be secured, this Agreement may be terminated by
either party provided that monies due to either party is first paid.
C. Design and Construction. Design and construction of the Rregional Ttrail and
associated structures and road crossings shall be in accordance with the Regional
Trail Standard Details (Exhibit C) and standards and guidelines adopted by the Park
District. The Park District will have final discretion over Rregional Ttrail and safe
crossing design and the interpretation and execution of engineering best practices.
i. Design and Construction by Park District. The Park District will coordinate
and fund design of Rregional Ttrail and related structures. Park District may, in
its sole discretion, contract with consultants to provide professional design
services including, but not limited to design development, bidding documents,
construction plans and specifications, contract d ocument preparation,
construction administration, and project close out. Park District shall submit all
Rregional Ttrail plans to City for review and approval, provided however, that
approval shall not be unreasonably withheld.
Park District shall be responsible for bidding and construction of the Rregional
Ttrail and related structures in accordance with approved construction plans
and specifications. Construction shall commence following (1) conveyance to
Park District of Easements in accordance with Paragraph B – Property Rights of
this Agreement, (2) Park District and City approval of plans and specifications
for the Rregional Ttrail, and (3) project funding approval by Park District Board
of Commissioners.
ii. Design and Construction by City. In the alternative, City may design and
construct the Rregional Ttrail and related structures at Park District expense if
first approved by Park District. If such a request is approved by the Park
District, in its sole discretion, City shall assume all r esponsibilities associated
with design and construction of Rregional Ttrail and related structures,
including, but not limited to design development, bidding documents,
construction plans and specifications, contract document preparation,
construction administration, and project closeout. City may do no work on the
Rregional Ttrail or related structures until it has submitted all Rregional Rtrail
plans, including substantial changes, to Park District for review and has
received approval from Park District. Park District will delegate authority to
approve substantial changes to appropriate staff. Approvals shall not be
unreasonably withheld.
If the City’s request to design and construct the Rregional Ttrail and related
structures is approved by the Park District, City shall be responsible for bidding
and construction of the Rregional Ttrail and related structures in accordance
with the Park District approved construction plans and specifications. Bids shall
utilize unit costs where possible unless otherwise agreed to. City shall be
responsible for construction administration including but not limited to
construction supervision. City shall provide notice to Park District of the
commencement of Rregional Ttrail construction. Park District may observe
construction and may consult with City regarding construction issues. City shall
inform the Park District of final construction and shall schedule inspection by
all parties and other appropriate agencies prior t o closing the construction
May 25, 2022 - SS 4
contract. Upon correction of any concerns identified in the inspections, City
shall notify Park District in writing indicating completion of the project. Upon
completion and once determined to be regionally significant as defined in
Paragraph H, Park District shall assume Park District operations and
maintenance responsibilities under this Agreement.
Park District may, at its reasonable discretion, temporarily withhold
reimbursement for construction costs as provided by this Agre ement for
construction of the Rregional Ttrail and related structures completed prior to
Park District issuance of Notice to Proceed to City. Park District will issue a
Notice to Proceed following (1) conveyance to Park District of Easements in
accordance with Paragraph B – Property Rights of this Agreement, (2) Park
District approval of construction plans, specifications, and costs for Rregional
Ttrail and related structures, and (3) project funding approval by the Park
District’s Board of Commissioners.
Park District shall reimburse City for direct costs of design services incurred by
the City to design the Rregional Ttrail and related structures and construction
paid or owed to the contractor engaged by City to build the Rregional Ttrail and
related structures if first approved by the Park District. The Park District and
City will establish maximum reimbursement for design and construction of the
Rregional Ttrail and related structures upon City’s request to assume said
responsibilities. The balance of Rregional Ttrail and related structures costs
related to design and construction shall be the responsibility of City.
Park District will not reimburse City for indirect City costs incurred by City
including, but not limited to, staff costs, costs of consultants and advisors, legal
fees, filing fees, permit fees, or any other expense, which do not represent
direct approved design or construction costs, including without limitation filing
and permit fees, except as provided herein. In the event the City uses its own
forces to design and administer the construction of the Rregional Ttrail and
related structures, the City may seek reimbursement for direct and reasonable
staff costs if first approved by the Park District. City shall provide all records
necessary for audit of costs. Reimbursement shall not be due until 1) City has
conveyed required Easement to Park District in accordance with Paragraph B –
Property Rights of this Agreement, 2) Park District approves the construction
plans and specifications, and 3) Rregional Ttrail and related structures are
constructed in accordance with the Park District approved construction plans
and specification. Park District shall reimburse City within thirty (30) days
following receipt of verified statement of direct design and construction
expenses for all costs authorized by this Paragraph.
D. D. Tavera, Rush Creek, Bellwether and Amberly Developments. The City
or its designee shall be responsible for the design and construction of the
segments through housing developments indicated in Table A below and depicted
in Exhibit A of the Appendix. Design and construction will strictly adhere to the
terms and conditions of Paragraph C(ii): Design and Construction by City except
as provided herein.
These trail segments were designed and/or built prior to the execution of this
Agreement, however, they were designed and/or built with the intent of
Commented [A5]: Is this possible? Have several sections
already been built? May need to revise this to address the status of
already completed work.
Formatted: Indent: Left: 0.25", No bullets or numbering,
Tab stops: 0.75", Left
May 25, 2022 - SS 5
becoming part of the Regional Trail. On behalf of the Park District’s best
interests, the City worked to ensure compliance with the master planning work,
final agreed upon route by both parties, Park District Regional Trail standards,
and Park District design review feedback. As such the Park District shall
reimburse the City $3.40 per linear foot which covers the additional cost of
upgrading the City’s planned 8’ wide local trails to meet the 10’ wide Regional
Trail standards.
Table A.
Segment Development Name Approx.
Length
Compensation
Amount
A Amberly 1500 ft. $ 5,100
B Bellwether 4600 ft. $ 15,650
C Rush Creek 2150 ft. $ 7,400
D Tavera 7900 ft. $ 26,850
Reimbursement from the Park District shall occur inno sooner than 2024 for
completed trail segments. Reimbursement for trail segments which have not
been completed as of the date of this Agreement shall occur in and the calendar
year following completion of each subsequent segment provided the City provides
at least 6 months’ notice of its intent to seek reimbursement to allow for
budgeting. The City shall be solely responsible for any and all additional costs to
complete the trail upgrades contemplated in this Section D.
D. ABC Development/Segment X. The City or its designee shall be responsible for
the design and construction of Segment X of the Regional Trail (see Exhibit A for
location of Segment X). Design and construction will strictly adhere to the terms
and conditions of Paragraph C(ii): Design and Construction by City. The City
shall be solely responsible for all associated costs…or outline arrangement.
E. Existing Local Trail Conveyance. Upon Park District request, the City will
convey ownership of existing local trail segments along the Rregional Ttrail corridor
to the Park District. The City may also request that the Park District assume
ownership of existing local trail segments; however, the Park District shall have no
obligation to accept ownership until the existing local trail is regionally significant
as defined in Paragraph H.
F. Permits and Assessments. City shall not unreasonably withhold City approvals,
City permits, and other official City permissions necessary for the Park District to
operate, maintain, reconstruct and construct the Rregional Ttrail. In consideration
of the Park District’s performance under this Agreement including its maintenance
obligations, City hereby agrees that the Park District shall not be subject to
assessment by the City pertaining to the installation or maintenance of trailway
the installation of the Regional Trail improvements made on the lands included in,
or adjacent to, the Rregional Ttrail corridor.
G. Inconsistent Rights. The City, for itself, its successors and assigns, hereby
covenants that it will not construct nor grant others the right to construct any
structures or improvements within the Easement areas, which are inconsistent with
the rights and interests herein granted to Park District.
H. Operation and Maintenance.
Commented [A6]: Acknowledge TRP acceptance/approval of
that work
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Formatted: Indent: Left: 0.25", No bullets or numbering
Commented [A7]: This section is designed to detail any
arrangements for the City acquiring property and/or constructing the
trail on our behalf through land development. We should discuss.
Commented [A8]: This needs to be developed to cover the
parties mutual understanding.
Formatted: Normal, Indent: Left: 0", First line: 0"
Commented [A9]: This changes leaves TRPD open to other
assessments.
Commented [A10]: See updated language to clarify. TRPD
would not be assessed as long as the easement areas were devoted to
trailway use.
May 25, 2022 - SS 6
i. Operations and Maintenance by City or Designee. The City or designee
shall be solely responsible to operate and maintain the Regional Trail until such
time as the Regional Trail or segments of the Regional Trail become regionally
significant. For purposes of this Agreement, the Regional Trail shall b ecome
regionally significant at which time roughly half or more of the visitation is
from people living outside of Corcoran, the trail directly connects to existing
regional park/trail destinations such as Baker Park Reserve, or the
contiguous/continuous trail length outside of Baker Park Reserve equals or
exceeds three miles. City’s operation and maintenance responsibilities include
all routine and preventative maintenance and, repair , and replacement of the
Regional Trail and all improvements, including snow removal to ensure the
pavement remains in safe, good working order and open for public use.
Notwithstanding the foregoing, the parties agree that the City will have no
obligation to perform winter maintenance, to include without limitation snow
removal, even if the Regional Trail remains open during winter months.
ii. Operations and Maintenance by Park District. At which time the Regional
Trail or segments of the Regional Trail become regionally significant as outlined
above, Park District and its agents and licensees shall have the sole and
exclusive right and authority to operate and control the Rregional Ttrail and to
establish rules and regulations governing its use to the extent not in conflict
with ordinances of the City.
Park District will be responsible for the renovation, replacement, repair,
maintenance, and upkeep of the Rregional Ttrail except bridges, tunnels and
other structures owned by others, and as provided in Section H(i). Park District
shall be solely responsible for establishing maintenance standards for the
Rregional Ttrail, which will be consistent district wide.
Park District reserves the right to remove any vegetation or object that
obstructs the use or safety of the Rregional Ttrail including adjacent safety
zones in accordance with Exhibit C – Typical Trail Section.
I. Trail Uses and Purposes. Regional Ttrail shall be open to the general public
and be used exclusively for outdoor recreation and commuter activities,
including but not limited to non -motorized uses such as walking, jogging,
skating, and biking. The use of electric-assisted bicycles as defined in Minnesota
State Law and Other Power Limited Mobility Devices as defined by the American
with Disabilities Act and in accordance with Park District Policy are permitted.
In addition, motor vehicles used by the City or Park District for maintenance,
law enforcement or other public uses will be permitted on the Rregional
Ttrail. Routine maintenance and patrol with motor vehicles will be conducted
from adjacent roadways where feasible.
J. Winter Use. As of the date of this Agreement, Park District policy is to leave the
Rregional Ttrail open to the public in winter, but perform no winter maintenance.
Park District reserves the right to operate and maintain the Rregional Ttrail for
winter use in its sole discretion. The City may request a Park District Winter Use
Permit to operate and maintain the Rregional Ttrail during winter months. Such
permit will require City, among other things, to assume responsibility for trail
maintenance, operation and liabilities associated with winter use.
May 25, 2022 - SS 7
K. Signage. The Park District shall be responsible to furnish, install, and maintain the
trail information sign/kiosk program at Park District expense. Signage will indicate
that the Rregional Ttrail is owned/operated by the Park District. City may provide
additional signage within the Rregional Ttrail corridor, provided however, that Park
District shall approve additional signage, and that City shall be responsible for
providing and maintaining respective signage. The Park District shall not
unreasonably withhold approval of City signage.
The party responsible for trail design, construction and/or reconstruction shall
provide all trail regulatory signs as prescribed by the Minnesota Manual on Uniform
Traffic Control Devices (Mn MUTCD), as a part of the design and construction of
the Trail. Park District shall be responsible for the maintenance of regulatory signs
post-construction at Park District expense.
City shall be responsible for providing and maintaining roadway crossing
treatments such as pedestrian striping, road signs and/or other treatments
as prescribed by Mn MUTCD, or as appropriate when the Rregional Ttrail crosses a
City, County or State roadway andwhere a City obligation to install such treatments
exists.
L. Utilities. City shall enforce its franchise agreements with utility companies and ,
where such authority exists, require utility companies to relocate utilities at their
own expense.
City shall at all times retain the right to maintain, repair or replace any existing
utilities and related facilities in, on, or under said regional Regional tTrail provided
that if any such activities by the City shall or are reasonably likely tomay damage
or limit the use of the Rregional Ttrail, the City will give the Park District ninety
(90) days prior written notice of the same (except in cases of emergency , where
no advance notice shall be required). The City will upon completion of such
activities so affecting the Rregional Ttrail or any portion thereof, restore the
Rregional Ttrail to its preexisting condition or better. For clarity, this restoration
obligation shall require reasonable patching of disturbed pavement, but not
reconstruction to restore a seamless product, as agreed upon by both parties prior
to completion of the repairs.
City and Park District recognize that prior notice is needed to develop temporary
trail detour routes and temporary signage. City and Park District will cooperatively
determine and implement a temporary detour route when feasible.
M. Law Enforcement. The City will patrol and police the Rregional Ttrail in such
manner and by such persons as the City shall deem necessary, and may enforce
all rules and ordinances of the City except as provided herein. Notwithstanding
anything herein to the contrary, the Park District shall have the right to enforce its
rules, regulations and ordinances with respect to the Rregional Ttrail, to the extent
the same does not directly conflict with the City’s enforcement of the City’s rules
and ordinances. Neither partyCity shall not promulgate any ordinance, rule or
regulation which contravenes this Agreement which contravenes any ordinance,
rule or regulation of Park District with respect to the Rregional Ttrail or which
contravenes this Agreement.
May 25, 2022 - SS 8
N. Indemnification. Each party is responsible for its own acts and omissions and the
results thereof to the extent authorized by law. Minnesota Statutes Chapter 466
and other applicable law govern the parties’ liability. To the full extent permitted
by law, this Agreement is intended to be and shall be construed as a “cooperative
activity” and it is the intent of the parties that they shall be deemed a “single
governmental unit” for the purposes of liability, all as set forth in Minne sota
Statutes, Section 471.59, Subd. 1a (a); provided further that for purposes of that
statute, each party to this Agreement expressly declines responsibility for the acts
or omissions of the other party. In addition to the foregoing, nothing herein shall
be construed to waive or limit any immunity from, or limitation on, liability available
to either party, whether set forth in Minnesota Statutes, Chapter 466 or otherwise.
O. Successor and Assigns. The Agreement shall be binding upon the parties hereto
and their respective successors and assigns, provided, however, that neither City
nor Park District shall have the right to assign its rights, obligations and interests
in or under this Agreement to any other party without the prior written consent of
the other party.
P. Amendment, Modification or Waiver. No amendment, modification or waiver of
any condition, provision or term of this Agreement shall be valid or of any effect
unless made in writing and signed by the party or parties to be bound, or its duly
authorized representative. Any waiver by either party shall be effective only with
respect to the subject matter thereof and the particular occurrence described
therein, and shall not affect the rights of either party with respect to any similar or
dissimilar occurrences in the future.
Q. Rights and Remedies Cumulative. The rights and remedies provided by this
Agreement are cumulative and no right or remedy at law or in equity which either
party hereto might otherwise have by virtue of a default under this Agreement nor
the exercise of any such right or remedy by either party will impair such party’s
standing to exercise any other right or remedy.
R. No Agency. Nothing contained herein and no action by either party hereto will be
deemed or construed by such parties or by any third person to create the
relationship of principal and agent or a partnership or a joint venture or any other
association between or among the parties hereto.
S. Saving Provision. If any provision of the Agreement shall be found invalid or
unenforceable with respect to any entity or in any jurisdiction, remaining provision s
of the Agreement shall not be affected thereby, and such provisions found to be
unlawful or unenforceable shall not be affected as to their enforcement or
lawfulness as to any other entity or in any other jurisdiction, and to such extent
the terms and provisions of this Agreement are intended to be severable.
T. Termination. This Agreement may be terminated by Park District or City by
mutual agreement or as otherwise provided in this Agreement. This Agreement
shall be terminable by either party upon a material breach by the other party.
The provisions of Section N survive termination with respect to claims that arise
from actions or occurrences that occurred prior to termination.
May 25, 2022 - SS 9
U. Governing Laws. This Agreement will be construed in accordance with the laws
of the State of Minnesota.
V. Title and Signing Authority. City warrants that it will own good and marketable
title to all property in which City provides public trailway easement or real property
rights to Park District and that the undersigned is authorized to execute this
Agreement.
W. Enforcement. In the event either party should bring an action to enforce the terms
of this Agreement, the prevailing party shall be entitled to recover from the other
all of the legal or other expenses of the prevailing party, including reasonable
attorneys’ fees, and to have the same awarded as part of the judgment in the
proceeding in which legal expenses and attorn eys’ fees were awarded.
X. Notices. Any notice given under this Agreement shall be deemed given on the first
business day following the date the same is deposited in the United States Mail
(registered or certified) postage prepaid, addressed as follows:
If to the Park District: Superintendent
Three Rivers Park District
c/c Legal Counsel
3000 Xenium Lane North
Plymouth, MN 55441
If to City: City Administrator
City of Corcoran
c/c Legal Counsel
8200 County Rd 116
Corcoran, MN 55340
With Copy to: John Thames, City Attorney
6300 Shingle Creek Parkway
Suite 305
Minneapolis, MN 55430
May 25, 2022 - SS 10
IN WITNESS WHEREOF, Park District and City have entered into this
Agreement as of the date and year first above written.
Three Rivers Park District, a public corporation
and political subdivision of the State of Minnesota
Dated: ___ By:
Its Chair – Board of Commissioners
Dated: ___ By:
Its Superintendent
And Secretary to the Board
City of Corcoran, a Minnesota municipal
corporation
Dated: ___ By:
Its Mayor
Dated: ___ By:
Its City AdministratorClerk
Exhibits
May 25, 2022 - SS 11
Exhibit A Conceptual Regional Trail Route
Exhibit B Public Trailway Perpetual Easement and
Permanent Irrevocable Permit Agreement
Exhibit C Regional Trail Standard Details
Exhibit AB
Public Trailway Perpetual Easement andConceptual Regional Trail Route
Permanent Irrevocable Permit Agreement
May 25, 2022 - SS 12
Exhibit B
Public Trailway Perpetual Easement and
Permanent Irrevocable Permit Agreement
May 25, 2022 - SS 13
Exhibit B
Public Trailway Perpetual Easement and
Permanent Irrevocable Permit Agreement
May 25, 2022 - SS 14
PUBLIC TRAILWAY PERPETUAL EASEMENT AND
PERMANENT IRREVOCABLE PERMIT AGREEMENT
This Public Trailway Easement (“Easement”) and Permanent Irrevocable Permit
(“Permit”), made this ______ day of ________, 202_, betweenby the City of
Corcoran____________, a Minnesota municipal corporation (“Grantor”) andto Three
Rivers Park District, a political subdivision of the State of Minnesota, Hennepin County,
Minnesota (“Grantee”). Grantor and Grantee are sometimes collectively referred to
herein as the “parties” or each a “party”.
RECITALS
WHEREAS, Grantor and Grantee entered into a Trailway Cooperative
Agreement (“Agreement”) for ___________ Regional Trail (“Trail”) dated as of
_________ __, 202_; and
WHEREAS, pursuant to the Agreement, Grantor agreed to convey to Grantee
an Easement and/or Permit as further described herein and Grantee agreed to accept
Easement and/or Permit according to the terms and conditions contained herein; and
WHEREAS, Grantor is the fee owner of certain real property in Hennepin
County, Minnesota, legally described on the attached Exhibit A (“Easement Area”);
and
WHEREAS, Grantor is not the fee owner, but has legal authority to construct,
maintain and operate sidewalks, trails, and other such publicways and Permit within
the area legally described on the attached Exhibit B (“Permit Area”); and
WHEREAS, said Easement provided by the Grantor does not convey ownership
of lands within the Easement and Permit Areas to the Grantee.
NOW THEREFORE, in consideration of mutual covenants contained within the
Agreement referenced above, and other good and valuable consideration, the
sufficiency of which is hereby acknowledged, the Grantor and Grantee agreess to as
follows:
TERMS OF PERPETUAL EASEMENT AND PERMANENT AND IRREVOCABLE
PERMIT
1.) Grant of Easement. Grantor grants and conveys to the Grantee the Easement
legally described and depicted on the attached Exhibit A. The easement shall be
perpetual, shall run with the land, shall be binding upon Grantor and its successors
and assigns and shall be for the benefit of Grantee and its successors and assigns.
The easement shall be non-exclusive; provided, however, this easement shall be
prior to and superior to any other easement herein after granted. Any future
easement shall be subject to and subordinate to, and shall not interfere with, the
easement without the consent, in writing, of Grantee.
2.) Grant of Permit. Grantor grants and conveys to the Grantee the permanent,
irrevocable Permit legally described and depicted on the attached Exhibit B. In
accordance with the Agreement, the Grantor may substitute a Permit for an
Commented [A11]: Eric, is this necessary given that only the
Grantor will sign?
Commented [A12R11]: No, it can be deleted.
Exhibit B
Public Trailway Perpetual Easement and
Permanent Irrevocable Permit Agreement
May 25, 2022 - SS 15
Easement only where the Grantor currently does not own property rights sufficient
to convey an Easement. The permit shall be permanent, shall be binding upon
Grantor and its successors and assigns and shall be for the benefit of Grantee and
its successors and assigns. The permit shall be non-exclusive; provided, however,
this permit shall be prior to and superior to any other permitted use of the
permitted area, hereinafter granted. Any future permit shall be subject to and
subordinate to, and shall not interfere with, the permit without the consent, in
writing, of Grantee.
3.) Scope of Easement and Permit. The perpetual non-exclusive Easement and Permit
granted herein includes the right of the Grantee, its contractor, agents, and
employees to locate, install, construct, reconstruct, operate, maintain, inspect,
alter and repair within the described Easement and Permits Areas any of the
following facilities and amenities: public sidewalk or trail, trail signage,
informational kiosks, benches, bike racks, fences, trail bridges/tunnels, and any
other trail related structure.
4.) Trail Use and Purposes. This Easement and Permit is for public trailway purposes
only. The Trail shall be open to the general public, and be used exclusively for
outdoor recreation and commuting including but not limited to walking, jogging,
skating, biking, and uses allowed under State and Federal law in cluding, but not
limited to, other personal driven mobility devices (OPDMD’s) and electric personal
assistive devices. In addition, motor vehicles used for maintenance, law
enforcement or other public uses will be permitted within the Easement and Permit
Areas.
5.) Loss of Property Rights. Grantor warrants that it will defend and indemnify Grantee against any
loss, expense, or interruption to the contiguity of the Trail, and, further shall, at its own expense, take all
necessary action, including, but not limited to, the use of eminent domain to secure a continuous and
contiguous trail corridor. These obligations of Grantor may be specifically enforced by Grantee and further
all costs of such enforcement, including reasonable attorney’s fees, shall be paid by Grantor.
6.)5.) Property Rights and Execution Authority. The Grantor warrants that it 1) owns
good and marketable title to the Easement Area, 2) has legal rights to construct,
maintain and operate sidewalks, trails and other such publicways within the Permit
Area, 3) has the right, title and capacity to convey the Easement and Permit to
Grantee, and 4) that the undersigned is authorized to execute this Easement and
Permit.
6.) Environmental Matters. Grantor shall provide Grantee written documentation of
any and all previously and/or currently present hazardous materials, pollutants, or
other containments contaminants within the Easement and Permit Areas
(collectively the “Easement Areas”) known to the Grantor. Beyond any information
contained within the same, Grantor has no additional actual knowledge of adverse
environmental conditions within the Easement Areas. Grantee shall not be
responsible Grantor shall indemnify and hold harmless Grantee for any costs,
expenses, damages, obligations, including penalties and reasonable attorney’s
fees, or losses resulting from any claims, actions, suits or proceedings based upon
the release or threat of release of any hazardous substances, pollutants, or
contaminants which may have existed on, or which relate to, the Easement and
Permit Areas and which release or threat of release occurred during Grantoree’s
ownership of the Easement Areas prior to the effective date of this Easement and
Formatted: Normal, Left, No bullets or numbering
Formatted: Normal, Left, Indent: Left: 0"
Formatted: List Paragraph, Indent: Left: 0", Numbered +
Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.25" + Indent at: 0.5"
Exhibit B
Public Trailway Perpetual Easement and
Permanent Irrevocable Permit Agreement
May 25, 2022 - SS 16
Permit. prior to the date of this instrument.Beyond any information contained
within the same, Grantor has no additional actual knowledge of adverse
environmental conditions within the Easement Areas. Subject to the foregoing,
Grantor makes no representations or warranties as to whether the Easement Areas
contain asbestos, radon or any hazardous materials or harmful or toxic substances,
or pertaining to the extent, location or nature of same, if any. Further, to the
extent that Grantor has provided to Grantee information from any inspection,
engineering or environmental reports concerning asbestos, radon or any hazardous
materials or harmful or toxic substances, including without limitation the reports
identified in this Agreement, or has advised Grantee of any other existing reports,
Grantor makes no representations or warranties with respect to the accuracy or
completeness, methodology of preparation or otherwise concerning the contents
of such reports. Subject to the express provisions hereof, Grantee acknowledges
and agrees that Grantor makes no representation or warranty as to, and Grantee,
for itself, its successors and assigns, hereby waives and releases Grantor from any
present or future claims, at law or in equity, whether known or unknown,
foreseeable or otherwise, arising from or relating to, Grantee’s use of the Easement
Areas, including without limitation the presence or alleged presence of asbestos,
radon or any hazardous materials or harmful or toxic substances in, on, under or
about the Easement Areas, including without limitation any claims under or on
account of (i) the Comprehensive Environmental Response, Compensation and
Liability Act of 1980, as the same may have been or may be amended from time
to time, and similar state statutes, and any regulations promulgated thereunder,
(ii) any other federal, state or local law, ordinance, rule or regulation, now or
hereafter in effect, that deals with or otherwise in any manner relates to,
environmental matters of any kind, or (iii) the common law. Grantee hereby
specifically acknowledges that Grantee has carefully reviewed this Section 6 and
has discussed its import with legal counsel and that the provisions of this Section
6 are a material part of this Agreement. This Section 6 shall survive the
termination of this Agreement.
7.) Grantee shall not be responsible for any costs, expenses, damages, obligations,
including penalties and reasonable attorney’s fees, or losses resulting from any
claims, actions, suits or proceedings based upon the release or threat of release of
any hazardous substances, pollutants, or contaminants which may have existed
on, or which relate to, the Easement and Permit Areas prior to the date of this
instrument.
8.)7.) Binding Effect. The terms and conditions of this instrument shall run with the
land and be binding on the Grantor, parties andGrantor the, its its successors and
assigns of each.
[Signature pages to follow]
Formatted: Left, Indent: Left: 0.5", No bullets or
numbering
Formatted: Indent: Left: 0.25", No bullets or numbering
Commented [A13]: TRPD can not accept this change to waive
all claims for environmental matters. We should discuss.
Formatted: List Paragraph, Indent: Left: 0.25"
Commented [A14]: Eric, should this change back to the original
since it will be signed only by the Grantor?
Commented [A15R14]: Yes.
Formatted: Centered
Exhibit B
Public Trailway Perpetual Easement and
Permanent Irrevocable Permit Agreement
May 25, 2022 - SS 17
In witness whereof, the said parties have caused this instrument to be executed on
the date and year first written above.
CITY ____________________
__________________________
Its Mayor
__________________________
Its City
AdministratorManager
State of Minnesota )
) S.S.
County of Hennepin )
The foregoing instrument was acknowledge before me this _____ day of
_____________, 20__, by _______________________ and
__________________________, the Mayor and City AdministratorManager,
respectively of the City of ________________, a Minnesota municipal corporation,
Grantor, on behalf of the same.
____________________________
Notary Public
Notary Stamp or Seal
Formatted: Font: Not Bold
Formatted: Centered
Exhibit B
Public Trailway Perpetual Easement and
Permanent Irrevocable Permit Agreement
May 25, 2022 - SS 18
Three Rivers Park District, a public corporation
and political subdivision of the State of Minnesota
By:
Its Chair – Board of Commissioners
By:
Its Superintendent
And Secretary to the Board
State of Minnesota )
) S.S.
County of Hennepin )
The foregoing instrument was acknowledge before me this _____ day of
_____________, 20__, by _______________________ and
__________________________, the Chair and Superintendent, respectively, of the
Board of Commissioners of the Three Rivers Park District, a public corporation and
political subdivision of the State of Minnesota, Grantee, on behalf of the same.
____________________________
Notary Public
Notary Stamp or Seal
This instrument drafted by:
Three Rivers Park District
3000 Xenium Lane North
Plymouth, MN 55441
Formatted: Indent: Left: 2.5"
Commented [A16]: With TRPD not agreeing to waive all
environmental matters, there would be no reason for TRPD
signatures. This can be deleted, pending our discussion.
Exhibit B
Public Trailway Perpetual Easement and
Permanent Irrevocable Permit Agreement
May 25, 2022 - SS 19
EXHIBIT A
PUBLIC TRAILWAY EASEMENT
LEGAL DESCRIPTION
Hold for Legal Description
Exhibit B
Public Trailway Perpetual Easement and
Permanent Irrevocable Permit Agreement
May 25, 2022 - SS 20
EXHIBIT B
PUBLIC TRAILWAY PERMIT
LEGAL DESCRIPTION
Hold for Legal Description
EXHIBIT B
Easement and Limited Use Permit
May 25, 2022 - SS 21
EXHIBIT C
Regional Trail Standard Details
May 25, 2022 - SS 22
EXHIBIT C
Regional Trail Standard Details
May 25, 2022 - SS 23
9a.
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date: July 20, 2023
To: Parks and Trails Commission
From: Dwight Klingbeil, Planning Technician
Re: Active Planning Applications
______________________________________________________________________
Projects/comments in blue italics are new.
The following is a status summary of active planning projects:
1. PUD Standards Zoning Ordinance Amendment (City File No. 22-045). After
various discussions on planned unit development standards in 2022, staff and City
Council continued to discuss verbiage changes in the working draft of the new PUD
district standards at the January 26th City Council Work Session as well as a joint
Work Session with the Planning Commission and Parks and Trails Commission on
February 9th. The Planning Commission held a public hearing on May 4th and
recommended approval of Option 2 (“PUD Public Benefits Policy”) of the drafted
amendments. At the May 25th regular meeting, the Council approved and adopted
the Ordinance with a minor amendment to allow recreational spaces within required
open space.
2. Rental Ordinance (City File No. 22-046). Staff and City Council continue to work
through the draft ordinance and planning for administrative implementation.
Additional revisions were reviewed by the Council at the May 25 meeting. After
several discussions and revisions, this Ordinance was adopted at the June 22nd
meeting.
3. Hope Community Sketch Plat (PID 11-119-23-14-0003) (City File No. 22-074).
Brian Lother submitted a concept plan application for a proposed residential and
mixed-use development on the properties surrounding Hope Community Church.
The concept includes medical offices, retail space, market rate apartments,
townhomes, senior villas, and some assisted living units. The Council authorized
the EAW at the January 12, 2023, regular meeting. The Council approved the
distribution of the draft EAW at the May 25 regular meeting. The comment period
for the EAW is open from May 30 – July 6.
4. “Kwik Trip CUP, Lot Line Adjustment, and Site Plan” (PID 12-119-23-14-
9a.
0006; 12- 119-23-14-0004) (City File No. 23-006). Kwik Trip Inc. submitted a Site
Plan, Lot Line Adjustment and CUP application for the two parcels north of Mama
G’s. The application was determined to be incomplete for City review and is not
currently scheduled for review by the City Council. A feasibility study was required
to evaluate the infrastructure needs of the project. The infrastructure feasibility
study was completed and distributed to the applicant. This item is not currently
scheduled for any upcoming meetings.
5. “Red Barn Pet Retreat” (PID 01-119-23-44-0045) (City File No. 23-008) Daniel
Benjamin submitted an application for the expansion of his business, “Red Barn
Pet Retreat” to a site on the Northwest corner of Stieg Road and County Road
101. This application includes a Comprehensive Plan Amendment, Rezoning,
Preliminary Plat, Conditional Use Permit, Variance, and a Site Plan. The concept
for this project was discussed by the Council at the December 22nd meeting. The
public hearing was scheduled for the June 1, 2023, Planning Commission
meeting. Due to last minute additions, this item was continued to the next
Planning Commission meeting.
6. Heidecker Garage (PID 22-119-23-42-0009) (City File No. 23-009) Tyler
Heidecker applied for a Conditional Use Permit and an Interim Use Permit to
construct a detached garage of 1750 square feet on his property at 7985 Eagle
Ridge Road. The IUP will allow for storage of business equipment within the
structure. Staff determined the application to be complete. Tt is scheduled for a
public hearing at the July 6, 2023, Planning Commission meeting and City Council
review on July 27, 2023.
7. Expansion of Nonconforming Residential Structures Zoning Ordinance
Amendment (Citywide) (City File No. 23-011). Council directed to staff to move
forward with a minor zoning ordinance amendment which would allow some
expansions of legal nonconforming residential structures to be approved
administratively. This item was reviewed by the Planning Commission at the June
1, 2023 meeting. Council adopted this item at the June 22, 2023 meeting.
8. Marlais Accessory Dwelling Unit (PID 05-119-23-21-0005) (City File No. 23-
012) Jim Marlais submitted plans for an Accessory Dwelling Unit at his property at
10760 Windmill Drive. This item is being reviewed by Staff. Since this item is an
Administrative Permit, it will not be scheduled for a Council meeting.
9. .Leuer Sketch Plat (PID 25-119-23-11-0001) (City File No. 23-013) Bergeron
Homes and Development, Inc. submitted a sketch plat for a residential
development consisting of 75 single-family lots at the Geur farm directly west of
Cook Lake, otherwise known as the “Leuer property.” The sketch plat includes
minimum lot-widths of 55 feet, with 24 lots being at least 70 feet wide. The applicant
received Council feedback at the June 22, 2033 meeting.
10. Bennett Garage CUP (PID 05-119-23-34-0019) (City File No. 23-014) Lee
Bennett submitted a Conditional Use Permit application for a detached garage
with sidewalls exceeding 10 feet in height in the front yard of 10208 Hage Drive.
This item is complete for review and is scheduled for the August 3, 2023 Planning
Commission Meeting.
9a.
11. Sunram IUP (PID 26-119-23-21-0006) (City File No. 23-015) Ryan Sunram
applied for an Interim Use Permit to allow to allow staging and stockpiling soil for
construction projects at 20305 County Road 50. This item is being reviewed for
completeness and is not scheduled for any upcoming meetings.
12. Corcoran Storage II (PID 31-119-23-33-0001) (City File No. 23-016) Scherber
and Associates, LLC. applied for a Site Plan, Conditional Use Permit, Variance,
and a Rezoning to allow a 6-building storage facility at 23730 Highway 55. This
item is still being reviewed for completeness and is not scheduled for any
upcoming meetings.
13. NE Hackamore 116 Sketch Plat (PID 36-119-23-33-0010) (City File No. 23-017)
Gonyea Company and Lakeview Development submitted a sketch plat application
for a home development on the northeast corner of Hackamore Road and County
Road 116. The concept is to rezone 36.75 acres from Single Family Residential 2
(RSF-2) to Single Family and Two Family Residential 3 (RSF-3) which would
allow the development of 66 single family homes. This item is still being reviewed
for completeness and is tentatively scheduled for the July 27, 2023 Council
Meeting.
14. Kariniemi/Jensen Concept Plan (PID 11-119-23-21-0002) (City File No. 23-
018) Nate Kariniemi submitted a concept plan for a home development 13 home
development at 20400 County Road 30. This item is still being reviewed for
completeness and is not scheduled for any upcoming meetings.
9b.
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date: July 20, 2023
To: Parks and Trails Commission
From: Jessica Christensen Buck, Recreation Supervisor
Re: Recreation Supervisor Update
______________________________________________________________________
The following is a summary of what Recreation Supervisor Christensen Buck has been
overseeing since the last meeting.
• Night to Unite: Finalized food arrangements for the event, ordered bounce
houses, communicated with neighborhood parties, and met with co-coordinators
to establish next steps.
• Country Daze: Ordered bean bag boards for the tournament, monitored
registrations, and emailed previous registrants.
• Baseball: Monitored registration for the fall baseball season.
• Trails: Met with Three Rivers Park District to discuss trail alignment in Tavera
development and worked on draft snow/ice removal policy with planning, police,
and public works staff.
• Soccer: Monitored soccer registrations, answered questions from parents
regarding the program, assisted with field set up and goal distribution, and
attended the first evening of the program.
• Other: Put together Parks and Trails Commission packet materials, updated
Parks and Recreation related website items, answered questions regarding
pavilion/ballfield reservations, submitted 2024 parks and recreation budget
numbers, and attended monthly Development Review Committee meetings.
Attachments:
None
9c.
Attachments:
None
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date: July 20, 2023
To: Parks and Trails Commission
From: Jackson Shipley, Program Coordinator
Re: Program Coordinator Update
______________________________________________________________________
The following is a summary of what Program Coordinator Shipley has been overseeing
since the last meeting.
• Baseball: Completed wrap-up for spring season, assisted participants with
registration and questions regarding fall season, and t ook inventory of baseball
equipment.
• Night to Unite: Continuing to organize donations from area businesses,
inventorying party supplies on hand, and working with the event team to prepare
for the city-wide party.
• Soccer: Finalized coach background checks, sorted apparel and equipment for
participants, prepared the fields and park for the start of the season, coordinated
photo night with the participants and vendor, hired and scheduled referees for
upcoming games, and remaining on-site to oversee the leagues.
• Other: Working to create instructions for operating the scoreboard at Snyder
Field and exploring background check methods and policies from nearby
communities.
Agenda Item 10a.
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date: July 20, 2023
To: Parks and Trails Commission
From: Jessica Beise, City Administrator
Re: City Council Report
______________________________________________________________________
The Planning Commission last met on June 15, 2023. The following is a recap of
some of the items discussed at City Council meetings since that time. A full recap
can be found by reviewing the approved City Council minutes on the website.
June 22, 2023, Council Meeting
• Leuer Sketch Plan
o Provided feedback on the concept plan.
• Rental Ordinance and Property Maintenance Ordinance
o Adopted the Rental Ordinance and Property Maintenance Ordinance.
• Police Records Management JPA
o Authorized the JPA.
• Fee Schedule Amendment
o Amended the fee schedule to include a rental ordinance.
• Street Maintenance – Maltene Base Restorative Seal
o Directed staff to move forward with including Maltene base seals.
• Public Works Administrative Assistant Hiring Authorization
o Authorized the Mayor and City Administrator provide offer to a preferred
candidate and hire them for the role.
Agenda Item 10a.
July 13, 2023, Council Meeting
• Donation for City Park
o Accepted a donation for City Park from the Corcoran Athletic Association.
• City Center Drive & 79th Place – Utility and Street Improvements – Accept Plans/Specs;
Authorize Bids
o Discussed the project and provided feedback; accepted plans and specifications
and authorized bids.
• Public Works Maintenance Worker – Authorization to Hire Vacant Position and
Temporary Full Time Position
o Authorized hire as requested.
• Adult Use Cannabis Regulation Discussion
o Discussed regulations related to edible cannabinoids, public use of cannabis and
drug paraphernalia which will be brought forward in August and a moratorium
while the high potency cannabis.
• Schedule Work Sessions
o Scheduled work session for August 10 to discuss the City logo and September
14 to discuss underlying zoning districts.
AGENDA ITEM 10c.
June 5, 2023
Date Park Dedication
Memorial Park
Maintenance
Combined Fund
Balance
415-10100 415-10102
04/22 Wright Soil and Water Conservation District (135.00)
05/22 Lennar Tavera 3rd Addition Park Dedication Fee 462,546.00
06/22 Interest 0.22
06/22 M/I Homes Rush Creek Reserve 2nd Addition 355,831.00
06/22 Skies Limit LLC 42,559.09
07/22 St. Therese 321,466.37
07/22 Natural Shores Technologies - Park Vegetation (100.00)
07/22 Pulte Homes Bellwether 9th 109,591.04
09/22 Cook Lake Highlands 336,407.00
09/22 Interest 0.23
11/22 Zewde Subdivision 4,628.00
11/22 Garages Too 20,645.82
12/22 Kariniemi Meadows 23,741.64
12/22 Interest 0.28
01/23 Stantec Invoice 2044165 - Park Planning (118.00)
03/23 Lennar Tavera 4th Addition Park Dedication Fee 140,605.36
04/23 Lennar Tavera 5th Addition Park Dedication Fee 120,328.00
04/23 Pulte Homes Walcott Glenn Park Dedication Fee 470,617.00
ENDING BALANCE 3,898,611.39 11,297.43 3,909,908.82
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
CASH FUNDS
10c.
May 10, 2022
Date Park Dedication
Memorial Park
Maintenance
City Park
Improvement
Combined
Fund Balance
415-10100 415-10102 415-10100
06/21 NW Jaycees-City Park Improvement 100,000.00
12/21 Hanover Athletic Association - Donation 45,000.00
06/23 Corcoran Athletics Association - City Park Donation 5,622.41
3,898,611.39 11,297.43 150,622.41 4,060,531.23
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
CASH FUNDS