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Home My WebLink About2023-09-26 Charter Commission Agenda Packet CITY OF CORCORAN *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. Corcoran Charter Commission Annual Meeting Agenda September 26, 2023 – 6:00pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Approval of Minutes* a. Draft of the October 25, 2022 Meeting b. Draft of the March 21, 2023 Meeting c. Draft of the August 22, 2023 Meeting 6. Unfinished Business a. Council Structure* b. Continuation of Ward Discussion* 7. New Business a. Review of Correspondence* b. Commissioner Term Update* c. Annual Report to District Court Judge* d. Charter Commission 2024 Annual Meeting Date* 8. Adjournment HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/ visit http://www.zoom.us and enter Meeting ID: Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov Agenda Item 5. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: September 26, 2023 To: Charter Commission From: Jessica Beise, City Administrator Re: Minutes ______________________________________________________________________ Staff is compiling minutes for the last meetings and hope to have them in advance of the meeting. If minutes are not able to be completed staff will recommend adoption at the next meeting. Attachments: None. Agenda Item: 6a. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: September 26, 2023 To: Charter Commission From: Jessica Beise, City Administrator Re: Council Structure – Charter Amendment ______________________________________________________________________ At the 2022 annual Charter Commission meeting there was discussion of reviewing the City Council Structure relating to the Mayor’s term. The discussion was related to elections and potentially changing to a four-year term. The cost of managing campaigns biannually was discussed as a reason for considering the change. The Commission noted they would like the amendment to be completed prior to the next election cycle. There was some discussion if a change to the term would be effective for the current term, however in consultation with the City Attorney it would have to be as part of any future terms. The Charter Commission discussed this topic at the August Charter Commission meeting and directed staff to work with the City Attorney to draft a Charter amendment and discuss a potential adoption for a Charter amendment. The Charter Commission wanted to understand if the Council was supportive of an amendment and if the Council would consider making an amendment without a referendum. In order to amend the Charter, several different paths can be followed. All such paths, with the exception of one, require voter approval via a referendum. (They can be initiated by citizen petition, the Charter Commission, or the City Council.) To make an amendment without a referendum, the Charter commission must recommend that the City Council amend the Charter by ordinance. The Council's obligation thereafter is to publish a notice of a public hearing within one month of receipt of that recommendation from the Charter Commission. A public hearing must then be held at least 2 weeks but not more than 1 month after the notice is published. Within 1 Agenda Item: 6a. month of that public hearing, the Council must thereafter vote on the proposed Charter amendment. The Council approval must be unanimous. If the Council unanimously approves the amendment, the ordinance must be published and would take effect 90 days after that passage and publication (or later if so specified by the Council). While this process does not require a referendum, if a sufficient number of voters timely petition for one, a referendum becomes necessary. Specifically, a number of voters equaling 2% of the total votes cast in the last state general election would have to sign a petition making this demand within 60 days of the passage and publication of the ordinance designating the amendment. (State law requires 5% of the registered voters in the City for this referendum demand, but the City Charter sets forth a lower threshold.) Council discussed support of the proposed Charter amendment. The Charter Commission would recommend via motion at the September 26th meeting that the Council amend the Charter. Staff clarified with the City Attorney that the approval must be unanimous with a full Council. Below is the proposed date we anticipate all Council being present, however a Councilor was going to confirm their availability. Should the Councilor not be available the Commission will want to host a special meeting to formally request the Charter amendment. Proposed Schedule Charter Commission Recommendation September 26 Notice Called at Council October 12 Notice Due to Paper October 13 Paper Publication October 20 Public Hearing November 9 Adoption November 9 Attached is the draft amendment proposed by the City Attorney. Charter Commission Action: The Commission should adopt Charter Commission Resolution 2023-01. Attachments: 1. Resolution 2023-01 2. Draft Charter Commission Amendment. Corcoran Charter Commission September 26, 2023 County of Hennepin State of Minnesota CHARTER COMMISSION RESOLUTION NO. 2023-01 Page 1 of 1 Motion By: Seconded By: A RESOLUTION RECOMMENDING AN AMENDMENT TO THE CORCORAN CITY CHARTER We the Chater Commission we resolved to recommend the attached Charter amendment to the City Council for adoption. VOTING AYE VOTING NAY Whereupon, said Resolution is hereby declared adopted on this 26th day of September, 2023. ___________________________________ Brian Lother – Charter Commission Chair ATTEST: ____________________________________ City Seal Jessica Beise – City Administrator ORDINANCE NO. _____________ AN ORDINANCE AMENDING THE CORCORAN CITY CHARTER The Corcoran City Council ordains as follows: Section 1. Purpose. By adopting this Ordinance the Corcoran City Council is amending the existing Charter. The amendments are designed to expand the term of the Mayor from a two-year term to a four- year term. Section 2. “Chapter 8 – Mayoral Term” is hereby added to the Corcoran City Charter after the end of the existing Chapter 7. The amendment to the Corcoran City Charter shall add the following language after the end of Chapter 7: Chapter 8 – Mayoral Term Section 7.01 Mayoral Term. The Mayor of the City of Corcoran shall be elected for a term of four years. Section 3. This Ordinance will be effective 90 days after its passage and publication. Passed by the Council of the City of Corcoran, Hennepin County, Minnesota, this day of , 2023. Mayor ATTEST: Clerk Agenda Item: 6b. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: September 26, 2023 To: Charter Commission From: Jessica Beise, City Administrator Re: Continuation of Ward Discussion ______________________________________________________________________ The Charter Commission began discussions of Wards in Corcoran in 2018. Past discussions included implementation, impacts, and ward boundaries within Corcoran. In March the City had a representative from the League of Minnesota Cities present information on converting to a ward system. Commissioner Tucker provided additional research on wards at the August 22, 2023 meeting. The Commission discussed creating an outline of thresholds or key points when a ward system might be implemented. Charter Commission Action: • Discuss the option of establishing a Ward system. If supportive, the Charter Commission should also discuss timeline and process. Attachments: N/A Agenda Item 7a. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: September 26, 2023 To: Charter Commission From: Jessica Beise, City Administrator Re: Review of Correspondence ______________________________________________________________________ The last annual meeting of the Charter Commission took place on October 25, 2022. The following is a recap of correspondence to the Charter Commission since that date. • Petitions: none • Initiatives to adopt an ordinance: none • Initiative to recall an elected officer: none • Proposed charter amendments: Discussed Council Structure, Staggered Terms and Dual Representation.at the 2022 meeting and at the August 2023 meeting regarding Council Structure. Attachments: None. Agenda Item 7b. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: September 26, 2023 To: Charter Commission From: Jessica Beise, City Administrator Re: Commissioner Term Update ______________________________________________________________________ The following is the current appointment terms for Charter Commissioners: Term ending October 5, 2026 • George Gmach • Brian Lother Term ending March 1, 2027 • Ken Guenthner Term ending March 17, 2024 (corrected) • Jim Tilbury Term ending October 18, 2025 • Gerald Tucker • David Hakensen • Daniel Buchholtz • Randy Ferrian • Meaghan Hibbard • Jonathan Coots Attachment: None Agenda Item 7c. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: September 26, 2023 To: Charter Commission From: Jessica Beise, City Administrator Re: Annual Report to District Court Judge ______________________________________________________________________ Minnesota Statute 410.05 Subd. 2 states “The Commission shall submit to the chief judge of the district court, on or before December 31 of each year, an annual report outlining its activities and accomplishments for the preceding calendar year”. Attached to this report is a draft report for consideration. Commission action: Consider a motion to approve the annual report to the chief judge of district. Attachment: 1. Draft Annual Report Agenda Item 7d. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: September 26, 2023 To: Charter Commission From: Jessica Beise, City Administrator Re: Charter Commission 2024 Annual Meeting Date ______________________________________________________________________ The proposed date for the 2023 annual meeting is Tuesday, September 8, 2024, at 6:00 pm. Charter Commission action: Consider a motion to schedule the 2024 annual meeting of the Charter Commission for Tuesday, September 8, 2024, at 6:00 pm. Attachment: None