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HomeMy WebLinkAbout2011-04-26 - Parks and Trails MinutesCorcoran Parks and Trails Commission Tuesday, April 26, 2011 7:00 PM Present: Trish Krueger, Tom Anderson, Kevin Dale, Chad Robran, Student Lindsay Jacobs, Robert Vassello, Val Nybo, Student Michelle Hansmann, Student Charles Jacobs Absent: Rachael Tessmer, Others: Council Liaison Ken Guenthner, Council member Rich Asleson, City Administrator Dan Donahue, TDKA Consultant Sherri Busse 1. Convene. Chair Krueger called the meeting to order at 7:00 PM in the Corcoran Community Center 2. Approvals: a. Agenda. i. Add Tree Give a Way Report to 8 Other Business. ii. Add Athletic Association to 9 Announcements iii. Motion: Nybo /Anderson to approve agenda as amended. All voted Aye (6:0). b. Minutes of 11.16.10 Commission Meeting: i. Motion: Anderson/Dale to approve minutes as presented. All voted aye (6:0). c. Minutes of 03.16.11 Commission Meeting: i. Change incorrect day of the week in the heading of the minutes from Tuesday to Wednesday ii. Change Student Commissioner Lindsey Jacobs from present to absent iii. Motion: Vassello/Nybo to approve with changes. All voted aye (6:0) 3. Open Forum. None 4. Presentations. Randy Baudler of the Northwest Trails Snowmobile Club. Gave an overview of the club and updated Commission of their activities in the city. 5. Unfinished Business a. Ryan/Streeter Property Turnback Proposal. Donahue updated the Commission on the proposal and reviewed the letter from the city engineer that had been received by the city council at their meeting of April 14, 2011 on the matter. Donahue related that the council expressed interest in pursuing the proposal but the issue of long term maintenance and who is Parks & Trails Minutes 04.26.2011 responsible has yet to be worked out. Also, the engineer recommended that Ryan/Street put up a $5,000 escrow prior to the city moving forward on further considerations. The escrow is still being considered by Ryan /Streeter. The Commission again stated that they remain interested in pursuing this proposal for possible future parks and trails purposes. b. TDKA Consultant Sherri Busse. i. Ms. Buss began a long discussion that outlined her memo of April 18, 2011 to the Commission. A lot of discussion centered on the fact that the 2030 Comprehensive Plan greatly expanded (more than doubled) the proposed parks and trails in the city with a cost of $33 million. However, the expected area and intensity of future development had not changed significantly from the 2020 Comprehensive Plan. There now existed a disconnect of approximately $20 million between cost and ability to fund such a plan. Further, the memo outlined options for a fee structure and concluded that the fees charged land owners and developers in Corcoran would have to increase three fold above what neighboring cities charge for park dedication. To do this is impossible and could not be supported in state law according to Ms. Busse. ii. The Commissioners after discussion asked Ms. Busse to: 1. Develop scenarios to meet our development goals in the 2030 Comp Plan 2. Articulate what are the issues before the Commission and City of Corcoran 3. Write a memo that explores the issues, costs, value of Parks development, options for Park Development Fees, and give rationale for recommendations. iii. There was discussion on when the information could be developed by Ms. Busse. She stated that the current Scope of Work and the contract called for one more meeting. She can have the information put together for the June meeting. However, she may not be able to attend the meeting if the regular schedule was followed of the third Tuesday of the month. She said she would see what she could do to have her schedule changed in order to attend the Corcoran P & T meeting on June 21St 6. New Business a. Fee schedule. Donahue went through the proposed city fee schedule and pointed out the parks related areas of the schedule that the Commission should make recommendations to the city Council. After review and discussion the Commission agreed to the plan as presented Parks & Trails Minutes 04.26.2011 b. Motion: Anderson/Robran to recommend to the City Council the approval of the City Fee Schedule as presented. All voted aye. (6:0) 7. Committee Reports a. City Council Liaison Mayor Ken Guenthner. He updated the Commission on the major activities of the City Council which were: i. The Public Works Facility development. He discussed the current feasibility study on the city owned property immediately south of city hall; and the two additional proposals (property west of the city park along Co. Rd. 50 and the property west of Cain road and south of Co. Rd. 30). ii. Sewer and Water project. He talked about activities to date and the beginning discussion by the council at their meeting on April 28, 2011 iii. 2030 Comprehensive Plan and the efforts to finalize the editing of the document that was accepted by the Met Council at the end of 2009. The council was finishing their review and the document would be soon assembled for the council's final approval in the near future. b. Donahue presented information to the Commission on a request city staff had received about amending the current policy on use of alcohol in the Community Center. The request was to amend by allowing the lessee to serve (not sell) beer and wine without hiring a caterer (as is required in the current policy). Donahue said that the city staff after checking with the MN League of Cities and our insurance broker recommends that this request for the amendment seems reasonable as long as all other provisions of the policy are followed. Donahue said that there was no hurry on the matter but that the person making the request for a change might be coming to an upcoming city council meeting to press her case. The Chair asked that this be put on the next agenda. c. Signage. No Report d. Park Dedication Fund Report. Not discussed and will be reviewed again at the next meeting e. Park Dedication Fund Report-Draft. Not discussed and will be reviewed again at next meeting 8. Other Business a. Agenda schedule. No discussion b. Tree Give Away. Anderson reported to the Commission the efforts he and other volunteers undertook to distribute the trees that were purchased with the Jaycees donation. Because the trees came in earlier than planned this year, they had to be distributed well before the planned give a way on May Parks & Trails Minutes 04.26.2011 7th at the Annual Clean Up Day. He noted that among the volunteers were student Commissions Lindsey Jacobs and Michelle Hansmann. 9. Announcements. Commissioner Dale had left the meeting at this point. He had asked the Chair to announce that he had resigned his position as President of the Corcoran Athletic Association effective May 10, 2011. 10.Adjourn. Motion by Robran/Anderson to adjourn. All voted aye (5:0) at 9:52 pm. Respectfully Submitted, Daniel J. Donahue City Administrator 2