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HomeMy WebLinkAbout2011-02-15 - Parks and Trails MinutesCorcoran Parks and Trails Commission Tuesday, February 15, 2011 7:00 PM Present: Trish Krueger, Tom Anderson, Kevin Dale, Chad Robran, Michelle Hansmann, Lindsay Jacobs, Robert Vassello, Val Nybo Absent: Rachael Tessmer, Joan Park Others: Council member Rich Asleson, Council Liaison, City Administrator Dan Donahue, Tim Williams of Fish & LaBeau Signs 1. Convene. Chair Krueger called the meeting to order at 7:04 PM in the Corcoran Community Center 2. Trish Krueger was given and recited the Oath of Office as she was recently reappointed to the Commission with a term to run to December 31, 2014. 3. Approvals: a. Agenda. i. Add 6c. Update on changes to Ordinance 36.11 ii. Add 7g. Tree Giveaway iii. Motion to approve agenda as presented: Robran /Anderson. All voted Aye (6:0). b. Minutes of 01.18.11 i. Chair requested adding Commissioner Parks to attendance rooster for the 01.18.11 Commission Meeting as she was present. ii. Motion to approve with change noted above: Robran/Vassello. All voted Aye (6:0) 4. Open Forum. None 5. Presentations. Tim Williams of the sign company Fish & LaBeau, 9350 Co. Rd. 19, Corcoran, 763.591.5800 addressed the Commission about his company's services. He had been asked to attend that meeting by Robran as they were a new sign company in Corcoran and could provide information about the varying types of signage that could be available to the city as it looks at upgrading the park signage in the city. 6. Unfinished Business a. 2010 P & T Annual Report. Donahue distributed the 2009 Annual Report that had been presented to the City Council in 2010 for review. The Commissioners had been asked to be prepared to contribute to the list of accomplishments during 2010 that could become part of the report to the city council. The list developed included: Parks & Trails Minutes 02.15.2011 i. Completion of Phase 1 of the Memorial Garden Park Development ii. P & T Commissioners participated in the Greenway Committee meetings iii. Began work and discussed at great length the issues around the Park Dedication Ordinance and its fee structure iv. Updated the P & T Plan for the 2030 Comprehensive Plan v. Began work on reviewing the P & T park standards vi. Finished the T -Ball Field improvements vii. Installed 11 new aluminum picnic tables and three new aluminum bleachers viii. Held Open House in October for the opening of the new Memorial Garden Park ix. Held tree giveaway at the annual Clean Up Day in May b. 2011 Goals and Objectives. Commissioners discussed possible goals and ideas for goals for 2011. The preliminary list includes: i. Hold a spring Memorial Garden ceremony ii. Complete the updates to the Park Dedication ordinance and fee schedule iii. Investigate the options for further development at the Rockford Schools ball field property iv. Develop a Memorial Garden maintenance plan v. Provide input on the 2012 Parks development plans and maintenance plan vi. Tree giveaway at the annual city Clean Up Day vii. Meet quarterly with the PD and PW viii. Participate in Joint City Council and Commissions meeting in March ix. Work with PW for park improvements in 2011 to include: 1. Park signs 2. better toilet facilities 3. Further development and improvements to the ball fields x. Explore the possibility of submitting a Hennepin Youth Sports Grant application for improvements to the accessibility to the Snyder fields xi. This list is to be brought back to the March P & T meeting for further consideration. Commissioners expressed interest to further Parks & Trails Minutes 02.15.2011 refining the list after the Commission meets with the City Council at the March 3rd meeting. c. Turn Back Proposal by Ken Streeter. A property owned by the Ryan Companies in Corcoran (PID: 2711923440027, which is on Old Settlers Road and at approximately 71 st) and represented by Ken Streeter, has been offered to the city at no cost. The P & T Commission had expressed interest in looking at the property and responding to the city council's request for input about the property and its suitability for use as park or trail assets. Donahue provided the background details and history. The property has no building rights, the elevations put it completely within the 100 year flood plan and therefore unbuildable, has limited usable space for trails or park amenities. The commission expressed interest in exploring further. Donahue stated that the PW and city engineers would be advising the council on the suitability of the property for public use. 7. New Business a. Meet with TKDA Consultant Sherri Buss. Donahue advised the Commission that Ms. Buss was unable to attend the meeting. He further said that due to prior commitments, she is unable to attend any meeting on the third Tuesdays of the month. The Commissioners discussed and decided that if Ms. Buss was available, on Wednesday, March 16, 20111, they would move their regular meeting to this date. Donahue was asked to check on her availability and advise the Commissioners. b. Commission Applications. Donahue updated the Commission on the application process for the council appointment to the P & T Commission. He stated that he had received an application from student Charles Jacobs. They reviewed his application and are recommending to the council his appointment as a student member to the Commission. Robran indicated that he will pull together a draft presentation to the council and bring to the February meeting c. Ryan/Streeter proposal on property turnback to City. Commissioners discussed the pros and cons of the site. Hey would like Pat Meister and the city engineer to review the property and advise on its suitability for a small park. d. Fee schedule. Comments on the existing city fee schedule: i. Need fees for the ball field rentals ii. Suggest the damage deposit on City Center rental go from $250 to $350 since the memorial Park is now part of the rental package of the Community Center iii. Asked that staff review other related fees and advise. e. Joint city council and commissions meeting on March 3, 2011. Donahue passed out a suggested draft agenda for the meeting and asked for Parks & Trails Minutes 02.15.2011 comments. Commissioners liked the agenda and liked the idea for the meeting. f. Tax Forfeited Property proposal. Donahue informed the Commission of the city council decision on February 10, 2011 to ask Hennepin County to transfer two tax forfeited properties to the city for public use. The council saw merit in the properties for public use as potential Park & Trail amenities. The Commission agreed. g. Tree Givaway. Anderson discussed the information he had gathered on this year's tree program: i. Trees would be available for purchase by Corcoran residents at a nominal cost. Purchase can be made through the Wright County and the City of Plymouth web site. This information as been given to city staff for inclusion in the upcoming City Newsletter ii. The Corcoran Jaycees are again sponsoring the tree giveaway at the Corcoran Clean Up Day set for Saturday, May 7, 2011. The Jaycees are giving $500 and the P & T Commissioners will be setting up a tent and will hand out the trees to residents. Anderson passed out a selection sheet and the Commissioners selected the trees and shrubs. This information will also be included in the City Newsletter. 8. Subcommittee & Miscellaneous Reports a. City Council Liaison. Asleson updated the Commission on recent council activities. There was discussion on the proposed TIF sewer and water project; and discussed the activities on the Public Works Facility project. b. Soccer Association. Dale updated the Commission on the activities of the Soccer Assoc. There will be discussions in the near future between them and the Corcoran Athletic Assoc. about the possibility of combining the organizations. Dale also asked that the information on the field markers and strip painting information that he sent Donahue be retained and included if a grant application is submitted this year to the Hennepin Youth Sports Grant Program. Commission discussed the needs (including the field markers) of the Soccer Assoc. and asked that this item be put on the next agenda for discussion. c. Athletic Association. Dale updated the recent activates of the assoc.: i. All is going well with the baseball signups and scheduling ii. The Pancake Breakfast also went well with about an average year for attendance. He noted that our two student commissioners both helped out at the event d. Softball League. Robran updated the Commission on the Adult Softball League. Troy Nygaard will be the manager. Robran stated that the Jaycees would be donating to the city the fees for the field use by the League. al Parks & Trails Minutes 02.15.2011 e. Park Improvements. Robran discussed a recent meeting between PW Superintendent, Robran and Dale recently met to discussed getting quotes for: i. Making improvements to the septic system and putting in a well for water at the pavilion site ii. Putting in a good bathroom by the pavilion iii. Putting up a multi use shed near the current shed for storage. f. Park Dedication Fund Balance. Donahue advised that he was unable to gather the financial information at this time but would have the report for the next meeting. 9. Other Business - Robran suggested that at the next meeting the Commissioners select officers for the year. 10. Announcements. None 11. Adjourn. Motion by Vassello/Nybo to adjourn. All voted Aye (6:0). Adjourned at 9:42 PM. Respectfully Submitted, Daniel Donahue City Administrator 5