HomeMy WebLinkAbout2011-10-18 - Parks and Trails Agenda PacketAgenda
Corcoran City Council
October 18, 2011
7:00 PM
1. Call to Order /Roll Call
2. Pledge of Allegiance
3. Approval:
a. Agenda
b. Minutes of 09/20/11*
4. Open Forum
5. Presentations — 2011 Joint Coaches Meeting
6. Old /Unfinished Business
a. Park CIP items not addressed in the Hennepin Youth Sports Grant*
b. Park Signage
7. New Business
a. Policy to Manage Park Fund long term
8. Subcommittee & Miscellaneous Reports
a. City Council Liaison
b. Athletic Association
c. Park Dedication Fund*
d. Rush Creek Meadows*
9. Other Business
10. Announcements
11. Adjourn
*Includes Materials
Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
Administrator's Agenda Notes
P & T Commission
October 18, 2011
6. Old /Unfinished Business
a. Options for Managing Park Fields in 2012. If the city staff is to assume
administrative management of the ball field scheduling, consideration has
to be given as to how this is accomplished, what tools (Computer
software) are available to maintain scheduling, who pays for these
administrative oversight and tools, and the fees to be assessed in 2012.
b. City Fees for Field Use. Attached are the City's fee schedule, a message
from Chad Robran on fees, and an invoice for the use of the fields in 2011.
This fee assessment and who pays needs to be straightened out for 2012.
c. Hennepin Youth Sports Grant Applications for 2012 *. In the packet
are the applications, budgets, and the resolutions supporting the Hennepin
Youth Grant. The tennis grant is being handled by the Rockford School
District and I am handling the equipment grant. The equipment grant
budget needs the Commission's sign off. I have been going back and forth
with Chad Robran and Kevin Dale to get this budget in shape. I am
submitting it on October 14th so it will be turned in by the time of the
Commission meeting.
d. Park CIP items not addressed in the Hennepin Youth Sports Grant.
The Chair asked that this be put on this agenda for further discussion.
Maybe this gets tied into further discussion on the policy for use of the
Park Dedication Fund later in the agenda.
e. Park Signage. This item needs further discussion as a final decision has
not been made.
E Park Dedication Ordinance. This is an update. The Planning
Commission held their public hearing on the ordinance. While the hearing
was held and closed, they tabled further action and a recommendation to
the council on the ordinance as there were lots of questions. The mayor
who was at the meeting suggested that perhaps there needs to be a joint
meeting of the two commissions and the council. I have included an email
from our Planner on the questions that were raised by the Planning
Commission.
7. New Business
a. Policy Options for Charitable Gambling. Chad Robran asked that I put
this on the agenda for discussion. I believe he wants to discuss the
possibility of the city asking for up to 10% of Charitable Gambling profits
going to the Parks Fund.
b. Policy to Manage Park Fund long term. The city council has asked that
the Commission develop a policy on uses for the Park Fund especially the
long term uses and expenditures. This has been discussed by the
Commission in the past but I do not believe there is a written policy. If
anyone knows of such a policy, let me know.
8. Subcommittee & Miscellaneous Reports
a. City Council Liaison. The Liaison for this meeting is Tom Cossette.
Agenda Memo- October 13, 2011
To: Mayor and City Council
From: Dan Donahue, City Administrator
Regarding: Administrator Notes to Council Meeting Agenda
4) Open Forum
5) Presentations -None
6) Planning and Zoning -None
7) Engineering. See Open House Flyer in your packet. Staff and the Entyineer will be
having an open house at city hall during the entire day of October 11t . Primary
audience will be the downtown businesses to present information about the Sewer
and water project and the planned re -route of the Hwy 55 traffic in 2012.
8) Public Hearing. None
9) Consent Agenda
a) Council Draft Minutes of September 22, 2011 Council Meeting
10)Staff Reports.
a) IT Purchases. Your packet has several pieces of information on the
recommended purchases of a phone system and the computer /server
replacements. Cpl Hamilton and Council member Rich Asleson have been
working on this for the last several months. Regarding the phone system, the
current system is on its last leg. Among the problems is the now constant
interference, static, and buzzing that occurs on almost every call. Other problems
are the dead phone lines at a couple of work stations; voice mail is not
operational on every station phone, and inability to transfer calls to PW or our
consultants. Hamilton's memo and supporting documentation supports the
program and the plan for upgrades. Funding is from the CIP Fund. There are
funds in hand and these items have been pre- approved in the CIP by the council
for purchase.
11)Unfinished Business.
a) Sewer & Water. See the Engineer's update of the Feasibility Report. Additional
options have been included as the council requested
i) Additional Route Options
ii) Feasibility Report
iii) Public Hearing
iv) Public Info Meeting
b) Public Works Facility. There will be a verbal update at the council meeting.
c) Building Official Contract. See my memo.
Page 1
Agenda Memo- October 13, 2011
12)New Business
a) Hennepin Youth Sports Grant. The grant applications are due October 14tH
Several meetings and discussion have taken place in the last two weeks to put
these together. The council discussed and directed staff to work on two grant
applications listed below. At the September 23rd council meeting, the council
approved a total of $40,000 of Park Dedication funds be appropriated for the two
grant applications
i) Collaborative Grant. See the application narrative. This was submitted to the
grant writer working with the partnership (RACE) members in putting together
the overall Hennepin Youth Grant application. Our part is the request of
$72,000 in grant funds to develop the four tennis courts in the city park. The
grant application lays out the budget for the project. Please note that there is
a total of $16,000 of In -Kind support for the development of the courts. This
comes from our Public Works personnel, our equipment use, and some
materials such as gravel and rock. Our in -kind support will be utilized in
preparing the site for the four tennis courts. You are asked to approve the
grant application by passing Resolution 2011 -45.
ii) Equipment Grant. The equipment grant request was also discussed by the
council at the September 23rd council meeting. The council tentatively
approved the writing the Hennepin Youth Sports Equipment Grant for $15,500
with Park Dedication funds to be utilized only for the field netting. The
equipment grant application shows Park funds at $3,000 (the tennis
application has Park Funds at $37,000 for a total of $40,000 coming from the
Park Fund for both grant applications). I am in the process of writing the
equipment grant application but have not had the time to complete for this
packet. It is due October 14th. It will be essentially the same as the tennis
grant application but supporting the equipment instead of the tennis courts.
The council is asked to approve Resolution 2011 -46 (which also is almost
identical to 2011 -45 except for the budget. The budget has been worked out
between the Corcoran Athletic Association and the Northwest Area Jaycees.
The budget for the equipment grant is:
Project
Cost
Revenue
Revenue
Revenue
City -Park
Revenue-
Revenue -
CAA
Jaycees
Fund
In Kind
Grant
Field
Netting
$10,000
$1,250
$3,000
$5,750
Batting
$5,500
$1,250
$2,000
$2,250
Cage
Total
$15,500
$1,250
$1,250
$3,000
$2,000
$8,000
iii. There is one last resolution (2011 -47) 1 will ask the council to consider. The
Rockford School Attorneys are asking Greenfield and Corcoran to pass
resolutions declaring that there is no existing conflict of interest by the use of
the law firm of Kennedy and Graven. This firm is retained by the School
Page 2
Agenda Memo- October 13, 2011
district, and by both cities in certain capacities. For Corcoran, they have been
and are currently the Bond Counsel. There is no conflict that I can see
regarding this joint grant application and Corcoran. Even if we have to
develop a Joint Powers agreement down the road, we would use our city
attorney and not Kennedy and Graven.
b. Snowplow Policy. See the policy in your packet. I am going to meet with the
PW Superintendent next week to continue reviewing this proposed policy. I
would like to see the policy have a little more on what constitutes the street
right of way. Seems like we are always wrestling over the boulevard and what
rights do neighboring property owners have to this part of the street right of
way.
13)Claims.
14)Unscheduled and Other Items
15)Closed Council Meeting. None scheduled.
16)Upcoming Council Meetings
Council Calendar
Planning
Commission
Parks & Trails
Commission
Other
717111
814111
911111
1016111
1113111
1211111
Gmach
Asleson
Milbrandt
Guenthner
Cossette
Gmach
7119111
8116111
9120111
10118111
11115
12120111
Asleson
Milbrandt
Guenthner
Cossette
Gmach
Cancelled?
July August Sept October November December
Page 3
Corcoran Parks and Trails Commission
Tuesday, September 20, 2011
7:00 PM
3b.
Present: Commissioners -Trish Krueger, Kevin Dale, Chad Robran, Rob Vassallo, Val Nybo, Rachael
Tessmer, Tom Anderson
Others attending: Mayor Guenthner, Councilor Tom Cossette, City Clerk Jeanie Heinecke
1) Convene Regular Parks & Trails Commission Meeting —Chair Krueger called the meeting to
order at 7:00 pm in the Corcoran Community Center
2) Approval of-
a) Agenda
Motion by Nybo, seconded by Vassallo to approve the agenda as ' sented.
Voting Aye: All (Motion carried 7:0) IV
b) Minutes of 07/16/11 Meeting
Motion by Nybo, seconded by Vassallo to approve the 7/16/11 meeting minutes as presented.
Voting aye: All (Motion carried 6:0) Tom Anderson abstained
3) Open Forum -None
4) Presentations - Commissioner Marilyn Corcoran, Three Rivers Park District and Pathan Vlaming
Chief of Planning, Three Rivers Park District shared with the commissioners the Three Rivers
Park Districts vision of collaboration with member cities, other agencies, business and the public
to provide the leadership, advocacy, innovation and actions necessary to meet the needs of the
present while ensuring that the needs of future generations are well met. Commissioners also
heard the Park Districts commitment to work together to create a trailhead at Co Rd 10 and Co Rd
19.
5) Old / Unfinished Business:
a) Discussion on Possible Park Improvement
i) Improvements in Corcoran Park as Discussed at July 19, 2011 Meeting - Commissioners
discussed at length the needs of the city parks and how the improvement /maintenance
should be funded. From the following list provided by City Administrator Donahue the
commission decided to recommend the following projects for parks located in Corcoran:
Septic and Restroom
Rebuilding Tennis Courts
Field Netting
Repair of the batting cage
ii) Sign Bids for the Three Park Entrances - Commissioners asked Kevin Dale to investigate
further, the live expectancy of wood vs. vinyl and if vinyl signs can be redesigned as sign
needs change. The commissioner also requested a sample of the vinyl sign.
b) Hennepin Youth Sports Grant Program - Commissioner Robran shared with the commission
information regarding a collaborative group (Rockford Schools, Rockford Athletic
Association, City of Greenfield, Corcoran Athletic Association, City of Corcoran, City of
Rockford, Rockford Township, and Hanover) who are considering applying for a joint use
grant.
Motion by Robran seconded by Dale to approve application for a Hennepin County Youth
Sports Capital Improvement grant to improve the city tennis court and improve the septic
system and restrooms at the city park.
Voting Aye: All (Motion carried 7:0)
Corcoran Parks and Trails Commission
Tuesday, September 20, 2011
7:00 PM
3b.
Motion by Robran, seconded by Dale to approve application for a Hennepin County Youth
Sports Equipment grant to add field netting and repair the batting cages.
Voting Aye: All (Motion carried 7:0)
Motion by Robran, seconded by Dale to support adding the City of Corcoran to the
collaborative Hennepin County Youth Sports Capital grant for either improvement of the city
tennis court or addition of a soccer field outside the city with a longer term use agreement.
Voting Aye: All (Motion carried 7:0)
c) Park Dedication Ordinance
Motion by Anderson, seconded by Tessmer to approve the Park Dedication Ordinance as
presented.
Voting Aye: All (Motion carried 7:0)
6) New Business -None
7) Subcommittee & Miscellaneous Reports
a) City Council Liaison- Mayor Guenthner
work on the following projects
1. Public Works Facility Search
2. 2012 Budget
3. Sewer and water utility project
the council continues to
r
b) Corcoran Athletic Association will host a coaches meeting at October 18, 2011 Parks &
Trails Meeting.
c) Park Dedication Fund Balance received no action taken
8) Other Business
a) Commissioner Robran will be investigating the possibility of charitable Gambling revenues
for City
9) Announcements -None -
10) Motion by Anderson, seconded by Robran to adjourn
Meeting adjourned at 10:10 p.m.
Next Meeting: October 18, 2011 at 7:00 p.m.
Respectfully S
Jeanie Heineck
City Clerk
General Ledger
Number
••
2011 COMMUNITY FEE SHEDULE
E W IF
2010
2011
E
* *Corcoran Public Service Groups
N/C
N/C
*' Include - Corcoran" Jaycees, Lions, Pioneer Society, Seniors, Athletic Assoc. NW Trails
$516.00
Sun. - Thur. no kitchen
$100.00
$100.00
Sun. - Thur. with kitchen
$125.00
$125.00
Fri - no kitchen
$150.00
$150.00
Fri - with Kitchen
$275.00
$275.00
Sat. - no kitchen
$300.00
$300.00
Sat. - with kitchen
$350.00
$350.00
Corcoran residents receive a 10% discount. Fee includes required sales tax
Observed Holiday w/ or w/o kitchen - NO DISCOUNT APPLIES
$150.00
$150.00
• Police Security serving alcohol per hr no discount applies)
$60.00
$60.00
• Reserve Officer Event Security (per hr no discount applies)
$15.00
*Must contact Police for details and contract
General Public Non - Profit Groups Receive a 15% discount on
the above fees
Non- profits incl. Churches, Henn.County Fair, Youth, Educational Seminars /Summer Camp Groups,
If Contract 6 + time yr. no kitchen
$50.00
$50.00
If Contract 6 + time vr. with kitchen
$80.00
$80.00
Damage Deposit
*All Rentals including N/C must have
If Renting Civic Center Facility
ENGRAVED MEMORIAL BRICKS -(Pius Tax)
4x8 -3 lines /15 Characters
12x12 - 9 lines or text 24 characters per line
Engraved Stone 3 lines of text 15 characters per line
48" Maintenance Free Bench
Concrete Bench - 22 Characters
Granite Bench Price varies with bench
Product and prices subject to change with vendors
eetin / Conference Room 10 -15 people
Mon - Sun
Additional Rental Equipment - Per Day
Stage Setup
AV Equipment Rental - Per Item
AV Damage Deposit (projector DVD Player)
Rental Fee
Damage Deposit
$250.00 $350.00
FREE FREE
$50.00
$50.00
$100.00
$100.00
$150.00
$150.00
$516.00
$516.00
$225.00
$225.00
$50.00 $50.00
$65.00 $65.00
$75.00 $75.00
$250.00 $250.00
$55.00 $75.00
$100.00 $100.00
••
Corcoran residents receive a 10% discount. Fee includes required sales tax
Soccer /Football /Baseball - per field (6 hour usage) $25.00 $25.00
Lights (Available on Lions only) - Additional per game $15.00 $25.00
"Group 1 - No Usage Fees Apply
Men's/Women's Ball Leagues - Fees are handled by NW
Area JC's thev will reimburse back the citv.
Per Parks and Trails / Council Agreement
CITY OF CORCORAN
8200 COUNTY ROAD 116
CORCORAN MN 55340
To: Troy Nygaard
Northwest JC's
8200 County Road 116
Corcoran MN 55340
Date: October 11, 2011
Invoice #:
Customer ID:
Salesperson job Payment Terms Due Date
CITY PARK USAGE Due upon receipt
Qty Description Unit Price Line Total
1
19 weeks 4 SOFTBALL FIELDS WITHOUT LIGHTS $ 100.00 $ 1,900.00
19 weeks 1.5 SOFTBALL FIELDS WITH LIGHTS 37.50 712.50
Subtotal $ 2,612.50
Sales Tax
Total $ 2,612.50
Make all checks payable to CITY OF CORCORAN
Thank you
Questions Contact Jeanie Heinecke Phone 763 - 420 -2288 Fax 763 -420 -6056
From:
Jeanie Heinecke
To:
Daniel Donahue
Subject:
IMPORTANT !!FW: regular season softball
Date:
Tuesday, September 06, 2011 11:37:48 AM
FYI
Jeanie Heinecke
City Clerk /Bookkeeper
City of Corcoran
763 - 420 -2288 x15
iheineckeCcr�ci.corcoran.mn.us
From: Chad Robran [mailto:chadrobran @excelmedsolutions.com]
Sent: Monday, August 22, 2011 12:38 PM
To: Troy Nygaard; Amanda.Nybo @gmail.com; Daniel Donahue; Jeanie Heinecke
Subject: Re: regular season softball
City charges would have been around 1800.00 this year ... so should be the same next year. Now we
have already donated to Rockford on behalf of the City ... so we don't owe the city this year ... but
next year we need to figure in the $1800 on field charges to cover total expenses.
Amanda, if these numbers don't match what you have .... please let's figure out why.
Thanks
Dan and Jeanie..... men's league summer softball.... numbers... just fyi .... so we are all on the same
page for next year.
Questions.... ask me.
On 8/22/1110:15 AM, "Troy Nygaard" < tnygaard (cDthreeriversparkdistrict.org> wrote:
This is what I have for totals
Money Taken in $6250 Some cash (should have been $ 300) pd out in cash
to umps reason we had some sub umps and people I called so we paid them
that night
Ump fees $4250 Checks written out should be less as I umpped some
games also and didn't charge.
Balls and bases $ 350
Total profit $1650
I understand we would or should have to pay the city for fields we can make a donation
for this.
If we run the league next year we can sit down and see what the field expense would be
and so fourth.
Troy Nygaard
Executive Director
The First Tee of Three Rivers Park District
Eagle Lake Youth Golf Center
763 - 694 -7697
Chad Robran
Excel Medical Solutions, Inc.
Medical Distributor
763 559 1830 office
763 559 1822 fax
612 965 7539 cell
12ai.
City of Corcoran, MN
Hennepin Youth Sports Program -Grant Application
2011
Scope of Project
The City of Corcoran, MN, and the Rockford School District and other organizations
have partnered to help develop needed youth athletic facilities within Hennepin County
and within the boundaries' of the Rockford School District. The partners in the joint
effort include the City of Corcoran, the Rockford School District (RSD), the City of
Hanover, the City of Rockford, the City of Greenfield, the Corcoran Athletic Association
(CAA), the Corcoran Parks and Trails Commission, and the Rockford Athletic
Association (RAA). The Rockford Area Collaborative (RACE) was formed during 2011
of these participating organizations to assess the needs of youth sports and the ability of
the participating organizations to meet those needs. Out of this committee's work, three
major deficiencies were identified. One of those needs is the development of a tennis
complex to both meet the needs of the City of Corcoran and the Rockford School District.
The proposed project is to develop a four court tennis complex to be located at Corcoran
Community Park on land owned by the City or possibly (depending on site options) land
owned by the Rockford School District which sits immediately adjacent to Corcoran
Community Park. Total cost of the Tennis Court Project is estimated at $125,000. Of this
amount, the City of Corcoran proposes to contribute $37,000 of direct funding and
$16,000 in -kind service such as labor, machine costs, and construction materials (totaling
42 %). The remaining $72,000 (or 58 %) is requested from the Hennepin Youth Sports
Grant Program.
Needs Statement
In the City of Corcoran, there is one city park for organized and sports related activities
and is approximately 22 acres in size. Immediately adjacent to the city park, are
approximately 40 acres of land owned by the RSD. Both sites are programmed
extensively to provide youth sports activities through the City, the CAA, and the
Rockford School District (See the enclosed site plan of the area for layout and facilities
provided by the two properties).
These parks serve the needs of a very wide area. The City of Corcoran itself is an area of
35+ square mile and a population close to 5,600 people. The RSD covers approximately
half of the city and serves XX other communities with a student population of XXX (I
need help here on same base demographics of the school district).
Within the Corcoran Community Park, there are currently two tennis courts that are no
longer viable and usable due to age, soil conditions, and deterioration. The courts are due
to be removed in 2012. Removal of the courts leaves no similar facilities within the
community and within an estimated four mile radius. Also, there will be no public tennis
courts within the boundaries of the RSD.
10/11/2011
The Hennepin Youth Sports Program, Grant Application
The RSD has identified in their development plans for youth sport activities, a need to
develop a tennis program for students in the district. No tennis program exists at this
time. Long range plans call for a full tennis program with a total need of eight courts.
With the loss of both courts in Corcoran, and the recent condemnation of two courts in
the City of Medina, there are no tennis courts that can be utilized by the RSD to start a
youth tennis program. Four tennis courts is the minimum needed to start the RSD youth
program.
RACE endorses this effort to develop the four tennis courts. The City of Corcoran will
work with the RSD to program the facility to meet both organizations' scheduling needs.
In addition, the City will work with a local provider that has established an active tennis
camp for the past two years for area youth.
Resolution of Local Government Unit.
The Corcoran City Council passed resolution 2011 -45 on October 13, 2011 which
authorizes the filing of the application and execution of final agreements with Hennepin
County.
Geographic Location Map
Two maps are included which shows the City of Corcoran within Hennepin County and
the Corcoran Park within the City of Corcoran.
Site Plan
The site plan and maps indicate the location(s) of the four tennis courts within Corcoran
Community Park and RSD property.
Environmental Intrusion Statement
The fields will be located adjacent to and within existing park facilities and amenities.
There is no existing condition known to the city within, around, or under Corcoran
Community Park that would constitute a hazard or, would warrant correction or
mitigation of any kind.
Agreements and Arrangements
The City of Corcoran will be the sole owner of the park and the proposed tennis courts.
There will be an agreement established with RSD for priority use and scheduling of the
tennis facility.
Operations and Maintenance Statement
The City of Corcoran intends to operate and maintain the Corcoran Community Park and
all facilities located within the boarders of the park into perpetuity. The tennis facility is
an integral part of this park will also be operated and maintained for this period of time
and certainly for more than 50 years. There are no plans envisioned, stated, or even
discussed that would move, dissolve, or redevelop this park (or any parts of this park) for
redevelopment into a non -park use. If any or part of the tennis facility is to cross over and
2
10/11/2011
The Hennepin Youth Sports Program, Grant Application
is located on the property owned by RSD, the city and RSD will enter into a long term
agreement that establishes easement rights.
Comprehensive Plan Compatibility
The Corcoran Community Park and all of its facilities, amenities, and uses is compatible
with all policies and goals as stated in the 2030 Corcoran Comprehensive Plan which has
been accepted by the Met Council and adopted by the City of Corcoran on June 23, 2011.
Estimate of Users
Children and youth up to high school age as well as youth oriented sports programs will
be the primary users of the facility and will be the highest priority for use. The tennis
facility as a second priority will also be available to all members of the neighboring
communities.
Local Matching Funds
The City of Corcoran will be the principal contributor to the tennis development program.
The city will undertake grading and site development work, as well as design activities.
City personnel and machinery will be employed for the base development of the site. The
City will also be employed for the ongoing maintenance and upkeep of the tennis courts.
Budget
Cost of Four Tennis Courts $125,000
Citv Contribution
City Labor
$9,000
City equipment use
$3,000
Park Capital Funds
$37,000
Materials
$4,000
Total City -42%
$53,000
Grant Request -58% $72,000
Timeline
The planning is well underway. This planning has started and will continue through the
first quarter of 2012. Actual development and construction will start in the late summer
and fall of 2012. It is anticipated that the fields will be utilized for RSD use in the spring
of 2013 and city use in the spring and summer of 2013.
City of Corcoran October 13, 2011
County of Hennepin
State of Min nesota
CITY OF CORCORAN, MN
RESOLUTION NO. 2011 -45
A RESOLUTION TO APPROVE JOINT PARTICIPATION IN HENNEPIN YOUTH SPORTS
PROGRAM APPLICATION
WHEREAS, Hennepin County, via its Youths Sports Grant Program, provides for capital funds to assist local
government units of Hennepin County for the development of sport or recreation facilities that will aid in the
increased participation opportunities of youth, and
WHEREAS, The City of Corcoran has partnered with the Rockford School District (RSD), the City of
Hanover, the City of Rockford, the City of Greenfield, the Corcoran Athletic Association (CAA), the Corcoran
Parks and Trails Commission, and the Rockford Athletic Association (RAA), to help identify and develop
needed youth athletic facilities within Hennepin County and within the boundaries' of the Rockford School
District, and
WHEREAS, the partnership (titled RACE) has identified three deficiencies one of which is the need for tennis
facilities for youth and the citizens of the member communities, and
WHEREAS, RACE has decided to pursue a grant application to the Hennepin Youth Sports Program which
includes the development of a four court tennis facility to be located in the Corcoran Park; for the joint use of
the Rockford School District youth sports program and for the use by the youth and citizens of Corcoran, and
WHEREAS, the Corcoran City Council at is meeting on September 23, 2011, approved up to $40,000 from the
City's Park Dedication Fund to be allocated towards development of the four court tennis facility in the
Corcoran Park and in the participation with other organizations within the RACE partnership, and
NOW, THEREFORE BE IT RESOLVED BY THE, City Council of the City of Corcoran supports and
approves the city's participation in the Hennepin Youth Sports Grant application and the specific request within
that grant application for support in the development of the four court tennis facility to be located in the
Corcoran Park
I. The estimated total cost of developing the project shall be $125,000 and Corcoran and the RACE
Partnership is requesting $72,000 from the Hennepin Youth Sports Grant Program and will assume the
responsibility for a match requirement of $53,000.
II. The City of Corcoran agrees to own, assume one hundred (100 %) of operations costs for the Tennis
Project, and will operate the Tennis Project for its intended purpose for the fuctional life of the facility,
which is estimated to be 25 years.
III. Corcoran agrees to enter into necessary and required agreements with Hennepin County for the
specific purpose of constructing the Tennis Facility and maintaining this facility as a long term facility
for the exclusive use of tennis programming.
IV. That the City of Corcoran authorizes and directs it's City Administrator to execute said application and
serve as official liaison with Hennepin County or its authorized representative.
Page 1 of 2
City of Corcoran
County of Hennepin
State of Minnesota
VOTING AYE
❑ Guenthner, Ken
❑ Asleson, Rich
❑ Cossette, Tom
❑ Gmach, George
❑ Milbrandt, Rosalyn
CITY OF CORCORAN, MN
RESOLUTION NO. 2011 -45
VOTING NAY
❑ Guenthner, Ken
❑ Asleson, Rich
❑ Cossette, Tom
❑ Gmach, George
❑ Milbrandt, Rosalyn
October 13, 2011
Whereupon, said Resolution is hereby declared adopted on this 13th day of October 2011.
ATTEST:
Jeanie Heinecke — City Clerk
Kenneth Guenthner - Mayor
Page 2 of 2
City Seal
City of Corcoran October 13, 2011
County of Hennepin
State of Min nesota
CITY OF CORCORAN, MN
RESOLUTION NO. 2011 -46
A RESOLUTION TO APPROVE THE HENNEPIN YOUTH SPORTS EQUIPMENT PROGRAM
APPLICATION
WHEREAS, Hennepin County, via its Youths Sports Grant Program, provides for capital funds to assist local
government units of Hennepin County for the development of sport or recreation facilities that will aid in the
increased participation opportunities of youth, and
WHEREAS, RACE has decided to pursue a grant application to the Hennepin Youth Sports Program which
includes the development of a four court tennis facility to be located in the Corcoran Park; for the joint use of
the Rockford School District youth sports program and for the use by the youth and citizens of Corcoran, and
WHEREAS, the Corcoran City Council at is meeting on September 23, 2011, approved up $3,000 from the
City's Park Dedication Fund to be allocated towards purchase of sports equipment to facilitate youth sports in
the Corcoran Park, and
NOW, THEREFORE BE IT RESOLVED BY THE, City Council of the City of Corcoran supports and
approves the city's participation in the Hennepin Youth Sports Equipment Grant application
I. The estimated total cost of developing the project shall be $15,500 with the City of Corcoran
requesting $8,000 from the Hennepin Youth Sports Equipment Grant Program and the city assuming
the responsibility for a match requirement of $7,500.
II. The City of Corcoran agrees to own, assume one hundred (100 %) of operations /maintenance costs for
the equipment, and will operate the equipment for its intended purpose for the functional life of the
facility, which is estimated to be 10 years.
IIl. Corcoran agrees to enter into necessary and required agreements with Hennepin County for the
specific purpose of purchasing and installing the sports equipment and maintaining the equipment for
the exclusive use youth sports programming.
IV. That the City of Corcoran authorizes and directs it's City Administrator to execute said application and
serve as official liaison with Hennepin County or its authorized representative.
WHEREAS, the City Council of the City of Corcoran, Minnesota, does hereby find as follows:
VOTING AYE
❑ Guenthner, Ken
❑ Asleson, Rich
❑ Cossette, Tom
❑ Gmach, George
❑ Milbrandt, Rosalyn
VOTING NAY
❑ Guenthner, Ken
❑ Asleson, Rich
❑ Cossette, Tom
❑ Gmach, George
❑ Milbrandt, Rosalyn
Page 1 of 2
City of Corcoran
County of Hennepin
State of Minnesota
CITY OF CORCORAN, MN
RESOLUTION NO. 2011 -46
Whereupon, said Resolution is hereby declared adopted on this 12th day of October 2011.
ATTEST:
Jeanie Heinecke — City Clerk
Kenneth Guenthner - Mayor
Page 2 of 2
City Seal
October 13, 2011
M
CITY OF CORCORAN
2012 Proposed Park CIP Projects
10/18/11
Priority
Project
Cost
General
Fund
Park
Fund
Grant
1
Fibar Mulch around playground
$15,000
$5,000
$10,000
2
Septic and Restroom
$50,000
$50,000
3
Paving from parking lot to pavilion
and playground
$10,000
$10,000
4
Rebuilding Tennis Courts
$55,000
$18,500
$36,500
5
One T -Ball Field
$5,000
$5,000
6
Fencing- Snyder Field, along Co. Rd
10, and Co. Rd 50
$40,000
$40,000
7
Field Netting
$10,000
$1,500
$8,500
8
Batting Cage Repair
$5,500
1,500
$4,000
Total
$175,000
$5,000
$103,670
$66,330
Suite 4
Corcoran, MN 55357
Office 763.591.5800
Fax 763.591.5885
fishlabeau @isd.net
fishlabeausigns.com
11 To: Lundell Manufacturing
Ship To: Same
yuoiazion
55886
8/2/11
DB NO.
ORDER DATE
SALESPERSON
DELI. DATE
TERMS
SHIPPING
P.O. NO,
55886
813111
Tim Williams
5 weeks
25 % DOWN
Balance On Completion
QUANTITY & DESCRIPTION I PRICE
3 Double Sided Signs
Fabricate 3 - 5'x8' cedar signs consisting of clear 2 "x12" planks with dowels
sandblasted and painted as per art mounted on 6 "x6" cedar posts installed
in ground with concrete footings. City logos will be hand painted as the original
at the Corcoran city offices entrance.
Add if Clear Redwood 2 "x12" planks used in construction.
• All permits and permit processing fees are an additional charge.
• All electrical supplies to sign area are an additional charge.
• All electrical hook up from our power supplies are an additional charge.
• Any additional certified engineering or special assessments from the
city planning dept. are a additional charge.
ke all checks payable to: Fish & Labeau Signs Inc.
)u have any questions concerning
quote please call: Tim Williams 763.591.5800
$11,660.00
$3000.00
Sub Total
$0000.00
Discount
$000.00
Plus Sales Tax
$o0.00
• We accept Visa, Master Card & Discover Cards - Please add 2.20%
Total I $0000.00
THANK YOU FOR YOUR BUSINESS!
V.
Corcoran City Park
Rochford School Entrance
FIELD 1 FOOTBALL FIELD
FIELD 2 SOCCER FIELD
FIELD 3 SOCCER FIELD
26050 County Road 50
Corcoran City Park
ENTRANCE 1
MEISTER
SNYDER
BATTING CAGE
TENNIS
PLAYGROUND
VOLLEY BALL
26050 County Road 50
1310 E. Wayzata Blvd. • Wayzata, MN 55391 • 952 - 404 -2200 • Fax 952- 404 -9900
Page 1 of 1
Estimate: SN- 4657 Printed: 9/6/2011 4:29:24PM
Description: Complex Signs (3) 4'x 6' signs with graphics two sides
Prepared For: Jill Smith -Arens ph: (763) 420 -2288
Company: City of Corcoran
email: jsmith- arens(a-)_ci.corcoran.mn.us
Dear Jill:
Thank you for considering Signs Now for your sign needs. The quotation we discussed is attached below. If you have
any questions, please don't hesistate to call me at 952 - 404 -2200.
Signs Now
Product Font Qty Sides Height Width Unit Cost Install Item Total
1 Aluminum 1/4" 1 2 48 72 $1,993.33 $225.00 $2,218.33
Color: White
Description: 1/4" thick aluminum Custom routed and Powder coated for long term outdoor use. Sign includes 4" x 4" slottel
aluminum posts with Bevel cap Sign to have Vinyl graphics applied two sides. Signs to be installed into the
ground per customer location (3) signs total
Text: Entrance 1
2 Aluminum 1/4" 1 2 48 72 $1,993.33 $225.00 $2,218.33
Color: White
Description: 1/4" thick aluminum Custom routed and Powder coated for long term outdoor use. Sign includes 4" x 4" slottel
aluminum posts with Bevel cap Sign to have Vinyl graphics applied two sides. Signs to be installed into the
ground per customer location (3) signs total
Text: Entrance 2
3 Aluminum 1/4" 1 2 48 72 $1,993.33 $225.00 $2,218.33
Color: White
Description: 1/4" thick aluminum Custom routed and Powder coated for long term outdoor use. Sign includes 4" x 4" slottel
aluminum posts with Bevel cap Sign to have Vinyl graphics applied two sides. Signs to be installed into the
ground per customer location (3) signs total
Text: School Entrance
Notes
Company: City of Corcoran
8200 Co Rd 116
Corcoran, MN 55340
Line Item Total:
$6,654.99
Subtotal:
$6,654.99
Taxes:
$484.15
Total:
$7,139.14
Stand Out in a Crowded World
Deposit Required: $3,569.57
Received /Accepted By:
F=
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411LJ
�I 11tiiC2lCt
S E N N 1 0 R CA RE �
7- 10.321.3330
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Corcoran City Park
ENTRANCE1
MEISTER
SNYDER
BATTING CAGE
TENNIS
PLAYGROUND
VOLLEY BALL
20200 County Road 10
:W
Corcoran City Park
ENTRANCE 2
ICE SKATING RINK
HOCKEY RINK
WARMING HOUSE
FOOTBALL FIELD
SOCCER FIELD
SOCCER FIELD
20200 County Road 50
:W
Corcoran City Park
Rockford School Entrance
FIELD 1 FOOTBALL FIELD
FIELD 2 SOCCER FIELD
FIELD 3 SOCCER FIELD
20300 County Road 50
From:
Kendra Lindahl
To:
Sherri A. Buss
Cc:
Daniel Donahue
Subject:
Corcoran Park Dedication Ordinance
Date:
Monday, October 10, 20114:14:21 PM
Attachments:
imaae001;jpa
Sherri,
The Planning Commission held the public hearing on the park dedication ordinance but tabled action to
the November 3rd meeting. They asked for clarification on several items.
1. The "clean" version and the "redlined" version in the packet are different. We assumed that
the redlined version is correct, but want to confirm.
2. There is a new percentage of dedication required based on project density —is the maximum
fee proposed ($4,000 per unit per the memo) applicable both inside and outside of the MUSA?
Is there a max. fee per acre proposed for commercial?
3. In Subd. 6 A says "the subdivider may chose (sic) to pay the per unit fee for a residential
subdivision rather than the equivalent cash market value calculated using the table above for
residential land use dedication requirements" was confusing. I think you are trying to retain
the concept of the current ordinance which states that In no event shall the cash in lieu of land
payment exceed the maximum per unit fee established by the council. Is that correct?
4. The commission was really struggling with the new percentages and the max fee. The asked
for some examples to show them how much park dedication would be required under different
scenarios:
a. 40 acres in the rural area if you assume 1 unit per 10 acres based on the land value
b. 40 acres in the rural area if you assume 1 unit per 10 acres but have a maximum fee
c. The same example for each of the density "steps" in the cash dedication table
5. The mayor asked that since the statutes start with the assumption that we are taking land and
then allow the city to Choose to take cash in lieu of land, we do an analysis of what would
happen if we took land dedication for every new plat. He is aware that we can only require
dedication of land where it is shown on the Comp Plan, but if were to negotiate for land on
each subdivision would that exceed our 2030 park plan land needs (I think it is safe to say yes,
but maybe you can do a quick summary of the different land use areas and total acreage that
would be dedicated by land use ?) The idea is that it is a test that the percentages are right
(not too high and not too low)
6. They also asked us to look at a maximum acreage per unit. Pat Hank said he had a large
parcel that was split into 2 lots and the Parks Commission was trying to take a huge piece of
land even though there was only one new lot. (I am not a big fan of that idea, but I don't know
the history that he was referring to). His concern was that a person could have 80 acres in
the rural area, do a subdivision to create one new lot and have to dedicate 8 acres of land.
He felt that was onerous for one lot.
7. They also asked if you could establish both a minimum and a maximum park dedication fee —I
think I have seen this, but have no experience with administering it. Do you?
8. They asked for a comparison of what other cities do for park dedication. I know HKGi used to
do an annual summary of park dedication in the metro area but I haven't seen that in a while.
Have you?
I wanted to put this on paper because I know it is a lot of information, but I would be happy to talk with
you about the details of the meeting if you wish.
Kendra Lindahl, AICP
LANDFORM, Principal
Tel: 612- 638 -0225
INFORMATION BRIEF
Research Department
Minnesota House of Representatives
600 State Office Building
St. Paul, MN 55155
Patrick McCormack, Legislative Analyst
651- 296 -5048
Updated: December 2010
Charitable Gambling in Minnesota
Charitable gambling has been legal in Minnesota since 1945. This information
brief describes the legislative history, rules and regulations, and the outlook for
charitable gambling. This information brief is only a summary of the law and
rules governing charitable gambling.
Charitable Gambling Licensing and Control ..... ..............................3
State Agencies Governing Gambling ........................... ............................... 3
Types of Gambling Allowed ......................................... ............................... 4
Licenseand Permits ...................................................... ...............................
4
Useof Proceeds ............................................................ ............................... 4
GamblingLocations ...................................................... ...............................
7
Organization Responsibility ......................................... ...............................
8
GamblingManagers ...................................................... ............................... 8
Gambling Records and Accounts ................................. ............................... 8
Prizes............................................................................. ............................... 9
GamblingTaxes .......................................................... ...............................
10
Exempt or Excluded Gambling ................................... ...............................
10
LocalAuthority ........................................................... ...............................
11
Copies of this publication may be obtained by calling 651 - 296 -6753. This document can be made available in
alternative formats for people with disabilities by calling 651 - 296 -6753 or the Minnesota State Relay Service at
711 or 1- 800 - 627 -3529 (TTY). Many House Research Department publications are also available on the
Internet at: www.house.mn /hrd /hrd.htm.
House Research Department
Charitable Gambling in Minnesota
Updated: December 2010
Page 2
Rules on Conduct of Gambling ........................... .............................11
General........................................................................ ............................... 11
Pull -tabs ........................................................................ .............................12
Bingo.......................................................................... ............................... 12
Paddlewheels................................................................ .............................13
Raffles........................................................................... .............................13
Tipboards...................................................................... .............................13
LegislativeHistory ............................................... .............................14
The Early Law: 1945 Bingo Law ............................... ...............................
14
The1976 Bingo Law .................................................. ...............................
14
New Forms of Gambling: The 1978 and 1981 Amendments ....................
15
1984 Charitable Gambling Law .................................... .............................15
1989 Reorganization Law ........................................... ...............................
16
1990: Criticism and Reform ....................................... ...............................
16
1990 -1995: Reversing the Trend .................................. .............................17
1996 -2001: Achieving the Industry Agenda ............... ...............................
18
2003: Fee Increases to Balance the Budget ................ ...............................
19
2003 -2006: Making More Money Available for Charities ........................
19
2006 -2010: Industry under Stress ............................... ...............................
21
House Research Department
Charitable Gambling in Minnesota
Charitable Gambling Licensing and Control
State Agencies Governing Gambling
Updated: December 2010
Page 3
Charitable gambling regulation, licensing, taxation, auditing, and enforcement is divided among
three state agencies--the Gambling Control Board, the Alcohol and Gambling Enforcement
Division of the Department of Public Safety, and the Department of Revenue. It also comes
under the jurisdiction of a fourth agency, the Attorney General's Office. The agencies and their
functions are as follows:
The Gambling Control Board adopts rules for the conduct of gambling, approves all
gambling equipment for use, issues licenses, provides training and education to
organizations, conducts compliance reviews and site inspections, and imposes penalties for
violations. The board has delegated to its director the power to issue or deny licenses and
permits under board guidelines.
The board receives the financial reports of licensed organizations and verifies gross receipts,
prize payouts, expenses, and expenditures of net profits for lawful purposes. The board may
investigate alleged violations of law or rule, issue consent orders, and impose civil penalties.
Suspected criminal violations are referred to the Alcohol and Gambling Enforcement
Division.
The Alcohol and Gambling Enforcement Division in the Department of Public Safety,
created as the Gambling Enforcement Division in 1989 and merged with the Liquor Control
Division in 1996, has the responsibility of enforcing laws and rules that relate to charitable
gambling and other forms of legal and illegal gambling. By law this division, rather than
any other state agency, is the "primary investigation entity where enforcement rests"
regarding suspected criminal violations relating to gambling.
Some of the division's employees are peace officers with power of arrest. The division is
empowered to inspect all premises where gambling is conducted and to audit the books and
records of any licensed organization. The division undertakes inspections and audits in
situations where criminal activity is suspected.
The Special Taxes Division of the Department of Revenue collects all taxes on charitable
gambling and audits tax returns.
The Gambling Division in the Attorney General's Office investigates and prosecutes
criminal gambling violations as well as providing legal counsel to the board.
House Research Department
Charitable Gambling in Minnesota
Types of Gambling Allowed
Updated: December 2010
Page 4
Since 1980 the only types of gambling that may be conducted by nonprofit organizations are
pull -tabs, bingo, paddlewheels, tipboards, and raffles. Nonprofits have held card tournaments,
including Texas Hold'em contests, under a state law limiting prizes and preventing direct benefit
to the organization.
License and Permits
Charitable gambling may only be conducted by a licensed organization. A fraternal, veterans,
religious, or other nonprofit organization may apply for licensing if it has been in existence for at
least three years and has at least 15 active members.
Gambling licenses are issued by the director of the Gambling Control Board under criteria set
by the board. Licenses are valid for two years. The annual fee for an organization license is $350,
except that the fee may be waived for organizations that expect to receive less than $100,000 per
year in gross receipts.
In addition to the licensing requirements, organizations are required to obtain a separate
premises permit from the director of the board for each location where gambling will be
conducted. Like licenses, premises permits are valid for two years. The fee for each premises
permit is $150 per year plus 0.1 percent of monthly gross receipts at the premises. The fee
revenue, along with revenue from other license fees the board charges, goes into a lawful
gambling regulation account, which is available for appropriation by the legislature to pay the
board's operating costs. Organizations may conduct gambling away from the permitted premises
only for a few days each year in connection with special events.
The board also licenses distributors (wholesalers), distributor salespersons, manufacturers of
gambling equipment, and linked bingo game providers. Annual license fees range from $5,000
for linked bingo game providers to $9,000 for manufacturers. The board also charges a modest
fee for each item of gambling equipment submitted for its approval and for each item it tests.
Use of Proceeds
An organization's gross profits from gambling (gross receipts minus prizes) can be used only for
"allowable expenses" and expenditures for "lawful purposes" (including gambling taxes).
Allowable expenses are defined as any expenses directly related to the conduct of gambling. The
law limits expenses for bingo to a maximum of 70 percent of gross profit less the state bingo tax.
For pull -tabs and other forms of gambling, the maximum expense percentage is 60 percent.
Beginning July 1, 2006, compliance with expense limits is figured on a biennial basis concurrent
with the terms of the organization's license. The amount held available for organization expenses
has increased over time (see table on page 6.)
House Research Department Updated: December 2010
Charitable Gambling in Minnesota Page 5
"Lawful purposes" include the following:
• Any expenditure by or contribution to a 501(c)(3) tax - exempt organization, or to a
501(c)(4) organization that conducts a community festival, if the organization meets
board operating and expenditure standards
• Contributions to, or expenditures to benefit, individuals or families to relieve poverty,
homelessness, or disability
• Contributions for treatment of problem gambling
• Contributions to an accredited educational institution
• Contributions to an individual, a school, or the scholarship fund of a nonprofit
organization whose primary mission is to award scholarships, where funds are awarded
through an open and fair selection process
• Activities that recognize military service
• Contributions or expenditures to honor humanitarian service demonstrated by
philanthropy or volunteerism
• Recreational, community, and athletic facilities primarily for persons under 21,
provided they do not discriminate on the basis of gender
• State, local, and federal taxes on gambling, state unrelated business income tax on
gambling, and state license and premises permit fees
• Property taxes on gambling premises an organization owns or, in the case of a veterans
organization, leases (until January 1, 2006, these expenditures were limited to the
maximum amount that can be spent for rent for bingo premises, or $35,000 per year for
other premises)
• Contributions to government and government agencies (except a direct contribution to
a law enforcement or prosecuting agency)
• Contributions to or expenditures by a religious organization
• Contributions for citizen monitoring of surface water quality
• Department of Natural Resources - approved expenditures on public snowmobile and
ATV trails
• Expenditures for outdoor natural resources, including wildlife management projects,
maintenance and grooming of public trails, and DNR- coordinated safety training and
education, when approved by the DNR
• Nutritional programs, food shelves, and congregate dining programs primarily for
disabled persons or persons age 62 and older
• Contributions to community arts organizations or expenditures to sponsor arts programs
in a community
• For veterans organizations, payment of certain utilities on the building used as the
organization's primary headquarters, and spending up to $5,000 in a year for meals and
other membership events for members and spouses that recognize military service
House Research Department
Charitable Gambling in Minnesota
Updated: December 2010
Page 6
With limited exceptions, "lawful purposes" do not include the building, repair, maintenance, or
improvement of a building that an organization owns or leases, unless (1) the building will be
used exclusively for a lawful purpose; (2) the building will be used extensively as a meeting
place by other nonprofit organizations or service groups with no rental fee; or (3) the building
replaces another building owned by the organization that is destroyed or made uninhabitable by
fire or catastrophe or is taken by eminent domain.
Also excluded from "lawful purposes" are (1) expenditures to influence governments or
elections; (2) contributions to a parent organization if the parent organization gives any money to
the contributing organization; and (3) contributions from one organization to another unless the
contribution is approved by the board.
Minnesota Statutes, section 349.15, defines the amount that must be spent on lawful purpose
expenditures and the amount spent on allowable expenses. The table below shows how
organization expenses have consumed more profits over time.
1976
The statute was written to state that profits may only be spent for lawful purposes.
1986
It was amended to allow profits to be used to pay expenses; 50 percent of profits from bingo,
40 percent from other forms of lawful gambling, and the rest for lawful purpose
expenditures.
1987
The percentages were increased: 55 percent for bingo and 45 percent for other forms.
1989
The percentages were adjusted again: 55 percent and 45 percent, but audits and bank fees
were allowed before the split, which meant all of these expenses were "off the top."
1990
The profits going to expenses were increased to 60 percent of bingo and 50 percent of other
forms —but taxes were deducted from the 50 percent —and extensive language defining
allowable expenses was created.
1991
Percentages were retained at 60 percent and 50 percent, but exemptions were eliminated,
tightening the split.
1994
The language was adjusted to require cash shortages to come out of allowable expenses,
further tightening the split.
1996
Statutes were adjusted to make sure that tax refunds were not part of the equation, again
further tightening the split.
1997
The amounts of profits useable for organization expenses were increased to 65 percent for
bingo and 55 percent for other forms.
2000
Organizations that could have paid for real estate taxes under lawful purposes expenditures
were allowed to pay for rent, called alternative premises payments, up to $1,000 per month.
2001
Allowable expenses percentages increased to 70 percent for bingo and 55 percent for the
other forms.
2005
The percentages were retained at 70 percent for bingo and 60 percent for other forms, and the
period was biennial rather than annual, to allow flexibility.
2006
Organizations were allowed to carry forward unused allowable expense allowances to later
years.
House Research Department
Charitable Gambling in Minnesota
Updated: December 2010
Page 7
2007
The legislature removed a tax offset, which meant that the amount from bingo (70 percent)
did not have to be adjusted for taxes paid.
2008
Penalties for exceeding the expense amounts were put in place; and the percentages allowed
(including bar -ops that also have
for expenses were temporarily increased, for one year, to 75 percent for bingo and 65 percent
pull -tab dispensing machines)
for other forms of gambling.
2009
The carryforward was eliminated, and a star system, to rate gambling organizations by how
$200 per month
much they give to charity, was created. Expenses reverted to the 70 percent bingo /65 percent
• Monthly gross profit over $1,000, $200 plus
other forms split.
Gambling Locations
Organizations may conduct gambling only on premises they own or lease.
Leases. Leases may be for an entire building or part of a building and can be for as small a space
as a booth for selling pull -tabs in a bar or restaurant.
Rent limits are based on a percentage of gambling gross profit. Apart from bingo, most leased
premises are in bars and restaurants and are used for selling pull -tabs or tipboards. There are
different limits for establishments selling pull -tabs through booth operations, or booth -ops
(where sales and redemptions are made by an organization employee within an enclosure that is
separate from the area where food and beverages are sold), and bar operations, or bar -ops (where
sales and redemptions are made by an employee of the bar or restaurant from the area where
food and beverages are also sold).
Rent Limits
Booth Operations
Bar Operations
(including booth -ops that are both booth -ops and bar-
(including bar -ops that also have
ops, and those that have pull -tab dispensing machines)
pull -tab dispensing machines)
• Monthly gross profit up to $4,000, up to
• Monthly gross profit up to $1,000, up to
$400 per month
$200 per month
• Monthly gross profit over $4,000, up to
• Monthly gross profit over $1,000, $200 plus
$400 plus 10 percent of amount over $4,000
up to 20 percent of amount over $1,000
• Total for all booth operations at a single
• Total for all bar -ops at a single location, up
location, up to $1,750 per month
to $2,500 per month
The new limits apply only to leases that took effect after August 1, 2003. Leases entered into
before that date for premises other than bingo will be allowed to continue until they expire and
are subject to the old rent maximum of $1,000 per month.
Rent for bingo premises is either up to 10 percent of monthly gross profit or up to 110 percent of
cost per square foot for comparable leased space. The parties to the lease decide which option to
use.
House Research Department
Charitable Gambling in Minnesota
Updated: December 2010
Page 8
Rent limits are intended to include all services provided and expenses paid by the lessor,
including in the case of bar operations compensation paid to the organization by the lessor for
cash shortages.
Leases cannot begin before the effective date of the premises permit for the leased premises and
must expire on the same day the premises permit expires.
Illegal gambling. Under board rules, an organization may be barred from a location where
illegal gambling has taken place. Bans can range from up to 90 days to permanently, depending
on the number of previous violations at the location. By law, the board cannot take action against
an organization's premises permit because of illegal gambling unless it determines that the
organization participated in the illegal gambling, or knew of it and failed to ask the establishment
to stop it. The board cannot take action against an organization's license because of illegal
gambling unless the organization's chief executive officer or gambling manager or assistant
managers participated in or authorized the illegal gambling.
Organization Responsibility
An organization is responsible for all gambling conducted in its name. If an organization leases
premises for gambling, the lessor may not directly or indirectly manage the conduct of gambling.
The same prohibition applies to gambling equipment wholesalers and their employees.
Gambling Managers
Gambling manager required. Each organization must have a single gambling manager who is
responsible for overseeing all the organization's gambling activities. The manager must be
bonded for $10,000 and must be licensed by the board. The gambling manager's license runs
concurrently with the organization's license. The annual license fee is $100.
Training. Each gambling manager must receive training and obtain continuing education from
the board in gambling law and management procedures. All newly licensed gambling managers
must pass an examination on gambling laws and rules and gambling manager responsibilities.
License actions. Gambling managers can lose their licenses for committing gambling violations
or for engaging in conduct the board considers harmful to the integrity of gambling.
Gambling Records and Accounts
Separate accounts required. An organization must keep its gambling accounts separate from all
its other accounts. Records of gambling transactions must be kept for at least three and one -half
years. Organization records must account for the organization's assets, liabilities, and fund
balances.
House Research Department Updated: December 2010
Charitable Gambling in Minnesota Page 9
Reports. Each organization must report monthly to its membership and to the Department of
Revenue on its gambling gross receipts, prizes, expenses, and "lawful purpose" contributions,
and must report annually to its members and the board on gross receipts, prizes, expenses, lawful
purpose expenditures, taxes, and fees. Lawful purpose contributions must also be reported
monthly to the board and be itemized by date, amount, payee, and purpose. Checks or electronic
fund transfer authorizations must be signed by at least two persons authorized to make
expenditures for the organization.
Financial reviews and audits. Each organization with more than $150,000 in annual gross
receipts from gambling must have an annual audit or financial review, depending on its gambling
volume, performed by a licensed accountant.
Prizes
Bingo. Except for cover -all games (where all spaces must be covered to win) and progressive
bingo games (where jackpots not won may carry over to another day), the maximum prize for
any single bingo game is $200. A "cover -all" bingo game prize may exceed that amount if the
total value of all cover -all prizes in a bingo occasion is not more than $1,000. Prizes for a
progressive game may begin at $500 and increase by up to $100 per occasion, and consolation
prizes of up to $200 may be awarded in such a game if the cumulative jackpot is not won.
Progressive bingo jackpots of up to $2,000 for a single game are allowed, but total prizes
awarded by an organization in progressive prizes are limited to $48,000 in a year.
Not more than $2,800 can be awarded in total prizes for a bingo occasion ($3,800 for occasions
where a cover -all game is played).
"Linked bingo," meaning a bingo game played at two or more locations simultaneously that are
linked electronically, are not subject to these limits but each participating organization may
contribute no more than $300 per bingo occasion to a linked bingo prize pool. A participating
organization must deduct these contributions from the maximum amount it can give for all
cover -all games at the occasion where linked bingo is offered.
Other gambling. Other prize limits include:
• single pull -tab, $599 for $2 and under; $899 for $3; $1,199 for $4; and $1,499 for $5
tickets
• pull -tabs with cumulative or carryover prizes, $2,500
• raffles, maximum prize $50,000
• paddlewheels with or without a table, single prize, $70 (prize payoff limits on
paddlewheels that use a paddlewheel table range from 2:1 on an odd -even bet to 40:1 on
a single number)
• tipboards, $599 for $2 and under; $899 for $3; $1,199 for $4; and $1,499 for $5 tickets
House Research Department
Charitable Gambling in Minnesota
Updated: December 2010
Page 10
Prize payout restrictions. Organizations may not offer any pull -tab or tipboard games that have
a prize payout of more than 85 percent of the ideal gross (the gross receipts if all pull -tabs or
tipboard tickets in the game are sold), including any "last sale prizes" added by the distributor.
Prize posting. When it has reason to believe that an organization or seller is giving certain
players an unfair chance to win at pull -tabs by giving them information on remaining winning
tickets in a game, the board may require the organization to post the names of major prize
winners in each game.
Gambling Taxes
There are three separate state taxes on charitable gambling:
A tax of 1.7 percent of the "ideal gross" from pull -tabs and tipboards, collected from the
wholesaler at the time of sale to an organization. The "ideal gross" of a deal (package) of
pull -tabs and tipboards is the potential gross receipts from the retail sale of each pull -tab
or tipboard in the deal.
A "combined receipts tax" on the gross receipts from pull -tabs and tipboards, graduated
according to the organization's gross receipts from those gambling forms:
Annual Gross Receipts
Tax
Not more than $500,000
0
$500,001 - $700,000
1.7 percent of amount over $500,000
$700,001 - $900,000
$3,400, plus 3.4 percent of amount over $700,000
Over $900,000
$10,200, plus 5.1 percent of amount over $900,000
• A tax of 8.5 percent of gross profit (gross receipts minus prizes) from bingo, raffles, and
paddlewheels.
An organization's income from gambling, along with its income from other business activities
unrelated to the organization's main purpose, may also be subject to state taxes on unrelated
business income.
Exempt or Excluded Gambling
Certain low- volume or infrequent charitable gambling is exempt or excluded from licensing and
from most state rules, as long as the operators notify the Gambling Control Board in advance of
the event, report to the board afterwards on the disposition of receipts, and use the net profits
only for lawful purposes. Exempt or excluded gambling generally includes:
• raffles with annual prizes of under $1,500 in a year (need not register with board);
House Research Department Updated: December 2010
Charitable Gambling in Minnesota Page 11
• bingo conducted for not more than 12 days in a year in conjunction with a county fair or
civic celebration; and
• gambling conducted on five or fewer occasions in a year and not generating prizes of
more than $50,000 in that year.
Gross receipts and profits from exempt and excluded gambling are not subject to state gambling
taxes or to the state sales tax.
Local Authority
Even though the legislature abolished local licensing of gambling activity in 1984, the law still
allows for extensive local authority in licensing and regulation.
Approval. Each premises permit must be approved in advance by the city or county having
jurisdiction over the location. A city or county can require that all or part of lawful purpose
expenditures raised from gambling within its jurisdiction be spent on activities within the
government's trade area (as it defines the term). A city or county can require an organization
within its jurisdiction to contribute up to 10 percent of its net gambling profits for lawful
purposes that the city or county specifies.
Local taxes. Cities and counties may levy a tax of up to 3 percent of an organization's gross
gambling receipts, as long as the revenues are used for gambling regulation.
Local regulation. Cities and counties may adopt gambling regulations that are more stringent
than state law, including the complete prohibition of gambling within their jurisdiction, but
except in the case of paddlewheels any local regulation must apply equally to all forms of
gambling.
Rules on Conduct of Gambling
General
The following restrictions cover all forms of gambling.
• No person under age 18 may play or participate in gambling, except for bingo that is
exempt or excluded from licensing, or bingo conducted by a licensed organization at an
annual community event if the underage person is accompanied by a parent or guardian.
Organizations may not take checks or extend credit for gambling other than accepting
checks for raffle tickets.
With limited exceptions, all sales must be made and prizes awarded on the permitted
premises only.
House Research Department
Charitable Gambling in Minnesota
• Odds and house rules must be posted on the premises.
Pull -tabs
• Prizes may not be given for lost or altered pull -tabs.
• No pull -tab may be sold for more than $5.
Updated: December 2010
Page 12
• Pull -tabs may be sold by dispensing machines, which may be placed only in locations
where bingo is played or that have on -sale alcoholic beverage licenses.
• Separate cash banks must be kept for each pull -tab game except for (1) games where the
organization uses a cash register that can keep track of each game separately, or (2)
games sold with a pull -tab dispensing device.
• Seller must deface all winning pull -tabs.
• A prize receipt must be completed for pull -tabs with a prize value of $50 or more and the
winner's identification verified by the seller.
• When ordered to do so by the board, an organization must post major pull -tab prizes
(prizes 50 times or more greater than the face value of the pull -tab) and the names of
major prizewinners. The board may order this when it has reason to believe than an
organization has been providing "inside information" on prizes won.
• Each game must have a poster, called a "flare," that displays prize amounts and the price
of each pull -tab.
• The board must allow the following: games with multiple seals, games with cumulative
or carryover prizes, and event games where winners are determined by a random
selection of bingo numbers.
Bingo
• All hard card and bingo paper sales must be made at the bingo location.
• All bingo paper must be numbered and may not be used for more than one bingo
occasion. (Organizations that grossed less than $150,000 a year from bingo in the most
recent fiscal year may use bingo hard cards that are reusable.)
• Drawn numbers must be immediately announced and displayed.
• Gross receipts must be compared to the records for each occasion and discrepancies of
$50 or more must be reported to the board.
• Bingo occasions may last for up to eight hours.
• Bingo may be played with electronic bingo devices (not coin machines) that can be
remotely monitored by the board.
House Research Department
Charitable Gambling in Minnesota
Paddlewheels
Updated: December 2010
Page 13
• Paddlewheels may be played only with paddlewheel tickets, or with chips when a
paddlewheel table is used.
• All tickets on a card must be sold before a wheel is spun.
• No ticket may be sold for more than $5. For paddlewheel tables, the maximum wagers
are $50 aggregate, $10 on a single number, and $25 for a line (multiple numbers) or
odd/even.
• Records of winners must be kept as for pull -tabs and tipboards.
• No more than two paddlewheel tables may be operated at a single location.
• Paddlewheels must be covered or disabled when not in use.
Raffles
• Each ticket must be sold separately.
• Each ticket must have a consecutively numbered detachable stub with space for the
buyer's name, address, and telephone number.
• Each ticket must identify the conducting organization, time and place of the drawing,
price of the ticket, and the prizes to be awarded.
• A button valued at less than $5 may be used as a certificate of participation.
• Each raffle must provide that winners need not be present at the drawing.
• Selection of winners must be in a public forum and may not be manipulated or based on
some outside event not under the organization's control.
• Each chance must have an equal chance of winning.
• Raffle winners must be drawn on the date shown on the ticket unless the board approves
a different date.
• Entry into a raffle may not be conditioned on any other purchase.
Tipboards
• All games must be played with tipboard tickets.
• Each tipboard placard must list the number and value of prizes.
• Prizes may not be given for lost or altered tipboard tickets.
• No ticket may be sold for more than $5.
• A seal on the game placard must conceal the winning number or symbol.
House Research Department
Charitable Gambling in Minnesota
Legislative History
The Early Law: 1945 Bingo Law
Updated: December 2010
Page 14
Before 1945, bingo and all other lotteries, whether for charitable purposes or not, were illegal.
The 1945 bingo law:
• allowed bingo to be conducted only by nonprofit organizations and prohibited profits
from going to individuals,
• gave local units of government the power to prohibit bingo within their borders,
• exempted bingo from the criminal statutes prohibiting all forms of lotteries, and
• was amended only once until 1975, to limit bingo's workers' compensation to $8 per
worker for each bingo occasion.
However modest the scope of this law, it embodied principles of regulation still in effect today.
The law established that bingo was to be played only as a noncommercial fundraising activity
because it limited bingo to nonprofit organizations, limited compensation to workers, and
prohibited private use of profits. Through the local -veto provision, the legislature gave local
governments a strong role in regulating legal gambling.
As the "declaration of policy" in the law stated, bingo was to be a "mild form of social recreation
designed to raise funds for the benefit of religious, charitable, fraternal or other associations...."
The 1976 Bingo Law
In 1976, the legislature substantially extended the scope of bingo regulation with a law based
largely on a St. Paul city ordinance. Declaring that its intent was to "regulate the conduct of
bingo and prevent its commercialization," the legislature did the following:
• Required organizations conducting bingo to obtain a license from a local unit of
government
• Allowed organizations to deduct only certain items (prizes, rent, utilities) from bingo
gross receipts and to use the net profits only for specified "lawful purposes"
• Limited organizations to two bingo occasions a week
• Required that organizations conduct bingo only on premises they owned or leased
• Set daily and weekly prize limits for bingo
• Required organizations conducting bingo to have a bingo manager in charge of the
operation
• Required organizations to report monthly to its members and to the local licensing
authority on bingo receipts and distribution of profits
House Research Department
Charitable Gambling in Minnesota
Updated: December 2010
Page 15
• Raised bingo compensation from $8 to $12 per worker but allowed it to be paid only to
members of the organization or their spouses
• Made violation of the law a gross misdemeanor
The 1976 law was a response to concerns about bingo becoming a business to benefit individual
operators rather than the "mild form of social recreation" the legislature intended. While its
provisions were far more extensive than the 1945 law, the purpose of preventing
commercialization remained the same.
New Forms of Gambling: The 1978 and 1981 Amendments
The 1976 bingo law was expanded in 1978 to legalize and regulate certain previously illegal
forms of lotteries:
• paddlewheels (wheels of fortune)
• tipboards (variants of punchboards)
• raffles
These gambling forms were to be regulated in the same manner as bingo, except that their prizes
were to be limited to the following:
• $500 /day per organization on paddlewheels and tipboards
• $15,000 /year per organization for all paddlewheel, tipboard, and raffle prizes combined
In 1981, the legislature added pull -tabs (cards on which tabs could be pulled off to reveal
winning combinations) to the list of permitted gambling activities.
1984 Charitable Gambling Law
The 1984 Legislature enacted a major change in the regulation of charitable gambling by
transferring regulation from local governments to a newly created state Charitable Gambling
Control Board. But in many respects, the 1984 law was a continuation of the policy the
legislature had first adopted in 1945: a goal of making gambling a charitable fund- raising device
rather than a commercial activity.
In adopting state control, the legislature was responding to two concerns. First, it attempted to
provide a uniform level of enforcement of gambling laws around the state in the face of fears that
enforcement was becoming increasingly spotty. Second, it sought to improve the collection of
taxes on gambling following indications that sizable amounts of sales tax on gambling receipts
were going uncollected.
The state board was given the following authority:
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Charitable Gambling in Minnesota
Updated: December 2010
Page 16
• Issue, suspend, and revoke licenses for organizations to conduct gambling, previously
held by local governments
License distributors of gambling equipment, who previously had not been licensed at the
state or local level
• Issue rules governing the operation of charitable gambling, which had never been done
by any state agency
The 1984 law also replaced the 6 percent sales tax on gross receipts from gambling, collected by
the Department of Revenue, with a 10 percent tax on gambling receipts, minus prizes, collected
by the board.
Although these provisions involved several significant policy changes, much of the 1976 and
1978 law was left substantially intact. The policy of keeping charitable gambling
noncommercial —by restricting the use of proceeds, limiting prizes, bingo occasions, and
gambling locations and by requiring regular reporting to members vas retained in the 1984
enactment.
1989 Reorganization Law
In 1989, the legislature authorized a state lottery and, in the process, extensively reorganized all
forms of legal gambling. A state Department of Gaming was created with divisions governing
the various forms of legalized gambling. The commissioner of the department was made a
member of the Charitable Gambling Control Board and the state Racing Commission as well as
of the new lottery advisory board.
The gambling board, an independent agency when it was created in 1984, had been transferred
by executive order to the Department of Revenue in 1988, partly in response to concerns about
its effectiveness in governing the burgeoning industry. The 1989 law renamed it the Lawful
Gambling Control Board and reconstituted it as part of the gambling control division in the new
Department of Gaming.
The 1989 reorganization law, and the tax bill passed in the 1989 special legislative session,
tightened licensing requirements for distributors of gambling equipment, raised license fees,
restricted distributor involvement in the actual conduct of gambling, and imposed new taxes on
large - volume organizations.
1990: Criticism and Reform
1989 saw a series of reports and allegations of abuses and ineffective controls in charitable
gambling, including an extensive series of newspaper articles and critical reports from the
attorney general and the legislative auditor. In response, the 1990 legislative session produced
another extensive reworking of gambling law and substantially increased the number of state
employees regulating gambling. The 1990 law increased penalties for violations, imposed new
House Research Department
Charitable Gambling in Minnesota
Updated: December 2010
Page 17
licensing requirements on gambling managers, made much more specific the list of legal uses of
net gambling profits, and provided mechanisms for reducing fraud in pull -tab games.
In one of the most potentially far - reaching changes, the 1990 law also required that all pull -tabs
sold after July 1, 1992, be manufactured within Minnesota. In late 1990 this provision was
overturned by a United States district court on the grounds that it violated the interstate
commerce clause of the federal constitution.
1990 -1995: Reversing the Trend
Beginning in 1990, the legislature passed several bills relating to charitable gambling and a trend
became clear. Through the 1990 session the legislative agenda had been set by the critics of
gambling, and the result was legislation that raised the levels of regulation and enforcement.
Beginning as early as 1991, the legislature began giving a more sympathetic ear to the gambling
industry's own agenda, and the results were reversals of several of the reforms that the industry
had considered among the most onerous.
1991. The 1990 law had dealt with the problem of pull -tab "insider trading" (sellers giving
information to favored players as to which games still have major prizewinning tickets unsold)
by requiring all organizations that sell pull -tabs to post the names of winners of major prizes as
they are paid out. In response to claims by organizations that this requirement had severely cut
into their sales, the 1991 Legislature repealed it and substituted a provision that allows the
gambling board to impose a posting requirement only if it has reason to believe that an
organization is giving illegal information to players.
The 1991 law also repealed features of the 1990 act that required recipients of gambling net
profit contributions to register with the board. The bond posted by gambling managers, which
had been raised from $10,000 to $25,000 in 1990, was reduced back to $10,000 in 1991. It
reversed another earlier initiative by abolishing the short-lived Department of Gaming and the
office of its commissioner. The gambling board, lottery, and racing commission again went back
to being independent agencies.
The 1991 law "deregulated" gambling expenses by eliminating the board's authority to adopt
rules defining allowable expenses. Instead, the board would decide on a case -by -case basis
whether particular expenses are directly related to the conduct of gambling. Other notable
elements of the 1991 law were an extension of the term of gambling licenses and permits from
one to two years, an increase from $600 to $1,000 in the maximum monthly rent that board rules
could provide for gambling premises, and new restrictions on paddlewheels.
1994 -95. In 1994 the legislature passed its first major gambling bill since 1991. Although long
(over 125 pages) and comprehensive, touching on almost every aspect of legal gambling, the bill
contained few major policy changes. It provided more uniform licensing procedures and gave the
board new authority to take disciplinary action against licensees. Prize limits for pull -tabs and
progressive bingo games were increased, and the board was given authority to permit sales of
pull -tabs through vending machines. The 1994 law also strengthened enforcement of the
requirement that youth athletic and recreational programs not discriminate on the basis of gender.
House Research Department
Charitable Gambling in Minnesota
Updated: December 2010
Page 18
The 1995 legislative session saw still another "omnibus" gambling bill, but this too made
relatively few policy changes. The most important was to increase from $15,000 to $35,000, the
amount of property taxes on gambling premises that an organization could pay from net
gambling profits. Extensive consideration was given to proposals to abolish the Gambling
Control Board and replace it either with a single director or by a commissioner of gambling with
authority over other gambling areas as well. The legislature eventually decided against any
reorganization in charitable gambling.
1996 -2001: Achieving the Industry Agenda
By 1996 the gambling industry's agenda was clearly beginning to dominate legislative
discussions of gambling. The industry had three major legislative initiatives--tax relief, an
increase in permissible expenses, and a change in the penalties for illegal gambling at lawful
gambling sites —and by 1998 it had won major victories on all of them.
Taxes. The gambling industry has long had two major objections to Minnesota's system of
taxing gambling: that tax rates were too high and that organizations were taxed on pull -tabs
whether they sold them or not.
The unsold pull -tab issue was addressed in 1996. Under previous law, organizations that paid a 2
percent tax on the ideal gross of each package of pull -tabs bought from a distributor received no
tax refund for pull -tabs that were not sold to customers, such as in the case of games withdrawn
from play after all major prizes had been won. In those instances organizations had no
opportunity to recover the tax from pull -tab buyers and were forced to bear the tax burden
themselves. The 1996 Legislature allowed organizations to claim a refund of 100 percent of the
tax paid on pull -tabs put into play after June 30, 1996, but not sold.
After resolution of the unsold pull -tab problem, the industry made a major effort to reduce
gambling tax rates and achieved its first success 1998 with a 5 percent across - the -board
reduction in all rates. Although falling considerably short of the 25 percent reduction that the
principal industry lobbying group, Allied Charities of Minnesota, had originally sought, the
change represented the first reduction in tax rates since special gambling taxes were established
in 1984. Further reductions brought gambling taxes to 90 percent of their 1997 level in 1999,
then down to 85 percent in 2000.
Allowable expenses. In 1997, the maximum percentage of gross profit that could be spent for
expenses was raised from 50 percent to 55 percent for all forms of gambling except bingo, and
from 60 percent to 65 percent for bingo. Gambling organizations had been seeking this change
for several years, even though the average organization continues to spend significantly less than
50 percent of gross profit on expenses. Supporters argued that rising costs and relatively flat
revenues had put more and more organizations in danger of exceeding their maximum expense
limits.
In 2001, the expense limit for bingo was raised again from 65 percent to 70 percent.
House Research Department Updated: December 2010
Charitable Gambling in Minnesota Page 19
Illegal gambling. The 1997 law also extended some protection to organizations leasing premises
where illegal gambling has occurred. Under previous board rules, such an organization could
have its permit to conduct gambling at that location suspended for up to two years, even if it
didn't participate in or even know about the illegal gambling. Under the new law, in order for the
board to suspend the organization's premises permit, the board would have to determine that the
organization either was involved in the illegal gambling or knew about it and took no steps to
stop it. The law was further amended in 2001 to limit the board's authority to take action against
an organization's gambling license as a result of illegal gambling on the premises.
2003: Fee Increases to Balance the Budget
In 1989, the legislature was faced with a budget shortfall and as part of the solution enacted the
combined receipts tax, aimed at pull -tabs and tipboards sold by the state's larger organizations.
The tax had the effect of nearly doubling the state general fund's total revenue from charitable
gambling.
In 2003 the legislature, faced with a budget shortfall that made the 1989 problem look minor by
comparison, again looked to charitable gambling. The combined receipts tax, along with other
gambling taxes, had been reduced three times since 1998 and that pattern, combined with the
governor's pledge to veto any tax increases, effectively precluded increases in gambling taxes. It
did not, however, rule out increases in fees paid by organizations.
Organization license and premises permit fees had always gone into the general fund. They did
not balance appropriations from the general fund to the board in fiscal 2002 the board's
appropriation was $2.4 million while total revenue from fees and fines totaled $1.2 million. To
relieve the general fund of the cost of operating the board, the legislature created a new lawful
gambling regulation account, which would receive all fee revenue and from which future board
appropriations would be made. To ensure that revenue to the new account would balance
appropriations from it, the legislature substantially increased license and premises permit fees
charged by the board.
The "Gambling Locations" section on page 7 describes the new schedule of premises permit
fees. In addition, license fees were raised for manufacturers and distributors of gambling
equipment and for bingo halls (bingo hall licenses were eliminated in 2005). All these fees now
go into the dedicated fund to pay for board operations.
In sharp contrast to tax reductions of the preceding years, the new fees represented a significant
cost increase to the industry. The governor's budget estimated that the premises permit fee
increases alone would increase revenue by almost 500 percent, from about $410,000 to $2.34
million each year. Other fee increases were estimated to increase revenue by about 85 percent.
2003 -2006: Making More Money Available for Charities
Beginning in 2003, the legislature enacted a variety of charitable gambling reforms intended to
maximize the amount of lawful gambling revenue available for donations to charitable
House Research Department
Charitable Gambling in Minnesota
Updated: December 2010
Page 20
organizations. These legislative changes included rent reform, modifications of allowable
expense requirements, and new reporting requirements. Also during this time period, the
legislature authorized new versions of already legal games, such as linked bingo, electronic
bingo, duck race raffles, button raffles, pull -tab games with cumulative or carryover prizes, and
pull -tab event games.
Rent reform. In 2003, the legislature repealed existing regulations imposing rent limits on
premises leased for charitable gambling operations. In their place, the legislature enacted
statutory restrictions on the maximum amount an organization can pay to lease premises for
lawful gambling booth and bar operations. The size of a rent limit for a particular organization
depends on the organization's monthly gross profits, and the Gambling Control Board has to
approve any variations from the statutory requirements. The rent limits are all- inclusive, meaning
that an organization cannot make separate payments for sanitation services, janitorial work,
utilities, storage, or security. As a result of the new rent limits, charitable gambling organizations
saved approximately $8 million in expenses in 2004, making more money available for donation
to charitable causes.
In 2005, the legislature enacted additional rent reforms to impose a limit on the maximum
amount that an organization can pay to a lessor to lease premises for bingo operations.
Allowable expenses. In a 2005 report, the legislative auditor concluded that some charitable
gambling organizations had excessive expenses, making less money available for charitable
donations. At the time of the report, allowable expense limits were measured cumulatively, not
annually, meaning that organizations could exceed the statutory expense limits on an annual
basis. The legislative auditor, looking at the statutory expense limits for a particular year,
concluded that 43 percent of lawful gambling organizations exceeded those limits in fiscal year
2003.
The 2005 Legislature, responding to concerns about making more money available for charities,
modified the way that annual expense limits are calculated. Rather than looking at expenses on a
cumulative basis, as of July 1, 2006, the Gambling Control Board now requires organizations to
comply with the expense limits on a biennial basis and evaluates compliance when organizations
seek license renewals. During the 2006 legislative session, charitable gambling organizations
expressed concern about potential difficulties in complying with the new biennial calculation of
expense limits and worked out a compromise with the board that was enacted by the legislature.
This compromise authorized an organization to carry forward, on a onetime basis, an amount
equal to 15 percent of its positive allowable expense carryover amount when renewing its license
for the first time after July 1, 2006. Any balance carried forward by an organization under this
provision has to be used to offset negative allowable expense balances at the time of a
subsequent license renewal.
Annual reports. In 2005, the legislature also sought to provide for improved tracking of
charitable contributions made by charitable gambling organizations by requiring organizations to
file a new annual financial summary report. Each year, organizations have to set an annual goal
for the percentage of gross profits that will be used for charitable contributions. At the end of the
fiscal year, organizations report to their members and the Gambling Control Board about all
gambling receipts and expenditures, including annual totals for types of charitable contributions.
House Research Department
Charitable Gambling in Minnesota
Updated: December 2010
Page 21
The board compiles the results and delivers a consolidated report to the governor and the
legislature. The consolidated report provides a clear picture of where charitable gambling
revenues are going, including a breakdown of the types of charitable contributions that
organizations made during the previous year.
2006 -2010: Industry under Stress
From 2000 through 2010, the lawful gambling industry suffered a decline in handle, or gross
revenues. There are a number of reasons often cited for this decline, including the enactment of
a state smoking ban, the aging demographic of lawful gambling players, and increased
competition from small casinos in Minnesota and neighboring states.
In 2008, the legislature directed the Gambling Control Board to study the issues that were
causing stress in the lawful gambling industry. The study reviewed the changes in the industry
and found the following:
• Since fiscal year 2004, gross receipts from lawful gambling have declined by over 20
percent
• For fiscal year 2008, the industry reported its biggest drop in state gambling taxes paid
—
a 12.8 percent decrease from the previous year due to the drop in gross receipts
• Total receipts have gone from $1.500 billion in 2000 to $1.032 billion in 2009, a decrease
of about 31 percent
During this period of decline, the industry has supported proposals to allow electronic bingo,
increase and enhance prizes, allow electronic pull -tabs, study and support video machines in
licensed liquor establishments, and consider other ways of enhancing gambling revenues to save
an industry in decline.
The legislature has considered these recommendations and the results of various studies; it has
passed bills to increase prize limits, remove regulatory requirements, and in general, ease the
state burden on gambling without adding new forms of gambling, allowing expansion, or
removing taxes paid. The final status of this industry is an open question for future legislatures.
For more information about charitable gambling, visit the gambling area of our website,
www. house. mn/hrd/hrd. htm.
CITY OF CORCORAN
10/11/11
PARK CAPITAL FUND REPORT
jheinecke
AS OF 10/11/11
8c.
Date
Park
Pat Puhle Memorial Park T -ball field
Parks
Balance
Dedication
Memorial
2011 BEGINNING BALANCE
384,090.46
895.84 (48,157.27) (1,617.65)
331,391.63
(3,819.75)
Jan -11
Kelly's West Oaks 07 -003
6,000.00
337,391.63
Mar -11
Interest Earned
1,290.66
338,682.29
Mar -11
Interest Earned (savings)
11.51
338,693.80
Apr -11
TKDA
(100.78)
338,593.02
Jun -11
TKDA
(824.79)
337,768.23
Jun -11
J Olson Park Dedication
3,600.00
341,368.23
Jun -11
Puhle Memorial Bench
(645.10)
340,723.13
Jun -11
TKDA
(113.29)
340,609.84
JUI -11
TKDA
(311.55)
340,298.29
JUI -11
Stellar Homes
3,600.00
343,898.29
JUI -11
Olson
3,600.00
347,498.29
Jun -11
Interest Earned (savings)
11.65
347,509.94
Jun -11
Interest Earned
386.67
347,896.61
Aug -11
TKDA
(243.41)
347,653.20
Aug -11
MN Dept Rev- Forfieted Land
(250.00)
347,403.20
Sep -11
TKDA
(99.13)
347,304.07
Oct -11
TKDA
(396.51)
346,907.56
2011 YTD ACTIVITY
18,500.49
0.00 (645.10) 0.00
(1,843.82)
09/14/11 ENDING BALANCE
402,590.95
895.84 (48,157.27) (1,617.65)
(3,819.75)
Fund Balance as of 10/11/11
346,907.56
1 of 1
CITY OF CORCORAN
8c.
FARMERS STATE SAVINGS
QUARTER ENDED JUNE 30, 2011
Savings
Date
Interest
Revenue
Balance
12/2007
Year end balance
1,532.81
3/2008
3.83
1,536.64
6/2008
4.30
1,540.94
6/2008
Milbrandt Donation
5,000.00
6,540.94
9/2008
12.38
6,553.32
12/2008
9.57
6,562.89
3/2009
8.10
6,570.99
6/2009
6.84
6,577.83
7/2009
Milbrandt Donation
5,000.00
11,577.83
9/2009
16.81
11,594.64
12/2009
17.55
11,612.19
3/2010
15.63
11,627.82
6/2010
14.50
11,642.32
9/2010
13.98
11,656.30
12/2010
11.76
11,668.06
3/2011
11.51
11,679.57
6/2011
11.65
11,691.22
$ 11,691.22
TOTAL $ 158.41
$ 10,000.00
Parks & Trails Meeting: 10/18/2011
Topic: Rush Creek Meadows Park
Dedication fees
Document No. 8d.
Prepared By: Jeanie Heinecke
Action Required: Informational
Rush Creek Meadows (City file 06-010) was a final plat application
approved in July 2006. Unfortunately, the developer did not complete all
the requirements of the plat agreement (see attached). Park dedication
fees are one of the items outstanding for this development. Three of the
lots have sold recently and the new land owner has paid the $3,600 park
dedication fee as a condition of issuing a building permit. The same
requirement of payment of park dedication fees prior to issuance of a
building permit will pertain to the four remaining lost.
��������
~~��� ��u ~~��^^^~ORAN
8200 County Road 118. Corcoran, MN5534O
7S3.420.2288—Office 783.42U.8O58—Fax
June 23.2O11
RE: Rush Creek Meadows (City file DG-01OA
To whom it may concern:
/\s@ potential bUyer/bUi|diDgiDRVShC[eekMe8dUVVSGUbdkviSiOO,UleCit«0fCOrCOnBDwiSh8G
to make you aware of several outstanding issues related to this subdivision. This subdivision
was approved with G number of conditions, but prior b] completion Of the required work, the
developer exited the project @Ddtheb8nkVY8Sk}[CedtO/iqU8t8th8p[Vpert/8S. ASGresult,
there were a number Of conditions that were not addressed by the developer, which now must
he addressed by the landowner prior t0 issuance Of building permit. Specifically:
1. Park dedication fees !nthe amount of $3.800.O0 per lot are due. This reflects the total
park dedication due for the subdivision divided by the 7 platted lots (b]ba| park dedication
minus credit due for park land dedication).
2. /# least one DVerakorvtree shall be planted iO the front yard Of each lot, 3S shown Onthe
@pp[OV8d, final development plans. VVh8[8 spruce trees are indicated, they shall be 4-6
tall when planted.
3. Wetland buffer mODUOleDt signs DnUSt be pUFCh8S9d from the City and iDSt8U8d in
compliance with Section 1050.010, Subd. 7 of the Zoning Ordinance. Specifically:
8. The wetland buffer monuments currently shown On the plans shall be r8k}C8bed
to be placed exactly on the pFDpOSgd lot lines and at 8V8n/ jog in the buffer line,
tO indicate the contour 0f the buffer.
4. The phDl@[y and secondary septic sites Gh@U be staked and fenced prior to beginning
any construction OD Site. The septic sites must be individually fenced with steel posts
and snow fencing, which [OU8t be left in place until issuance Of @ Certificate Of
(}cCUPaOoY.
5. Interior subdivision |n]D [OOOUFn8Ots Sh@U be installed at property corners and certified as
found or installed by a professional land surveyor.
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