HomeMy WebLinkAbout2011-03-16 - Parks and Trails Agenda PacketCorcoran Parks and Trails Commission
Wednesday March 16, 2011
7:00 PM
Corcoran Community Room
1. Call to Order /Roll Call
2. Pledge of Allegiance
3. Approval:
a. Agenda
b. Minutes of 11/16/10*
c. Minutes of 02/15/11*
4. Open Forum
5. Presentations
6. Old /Unfinished Business
a. 2010 Report to the Council
b. Review of draft council minutes and Discussion on Joint Council/
Commission Meeting of March 3, 2011
c. Discussion on Commission Chairs Meeting with Mayor on March 16,
2011
d. TDKA Consultant Sherri Buss
e. Ryan /Streeter Property Turn Back Proposal*
7. New Business
a. 2011 Tennis Court Use Agreement*
b. Meeting with Rockford School Superintendent
8. Subcommittee & Miscellaneous Reports
a. City Council Liaison - Council member Roz Milbrandt
b. Soccer Association
c. Athletic Association
d. Subcommittee on Park Improvements
e. Park Dedication Fund
9. Other Business
10. Announcements
11. Adjourn
Corcoran Parks and Trails Commission
Wednesday March 16, 2011
7:00 PM
Corcoran Community Room
*Includes Materials.
P & T Agenda Memo -Mann 16, 2011
To: P & T Commissioners
From: Dan Donahue, City Administrator
Regarding: Administrator Notes
6a. I believe Chad Robran is working on this presentation to the council.
will put together a PowerPoint Presentation on what has been done so
far and have it ready for the meeting on Wednesday.
6b. I have provided the draft minutes from the joint meeting of March 3rd
The commissioners might want to discuss the meeting
6c. From the Joint Meeting, the mayor indicated that he would like to
meet separately with the two Commission Chairs. That meeting is being
held at 8 am on Wednesday, March 16th. Chair Krueger will update the
commission on that meeting.
6d. TDKA Consultant Sherri Buss will be attending this meeting. Her
scope of work needs to be defined by the commission and a timeline
with budget clarified. The original agreement is for a not to exceed figure
of $5,700 of which $2,850 is to be paid from the Park Dedication Fund.
6e. In your packet are documents that summarize the actions previously
taken by the developers and the city on this property. The council
reviewed the documents on March 10th. Mr. Streeter could not attend the
March 10 council meeting but he will attend the council meeting of
March 24th. At that time, the council will consider the proposal and could
act on it that night.
7a. Tennis Court Use Agreement. This agreement was approved last
year. The Agres are again asking for a similar agreement for 2011. Staff
has no reason not to recommend approval. I will be taking to Pat Meister
next Wednesday prior to the commission meeting. I will get his final
word on the proposal and report to you.
7b. The city received a letter from the Rockford School Superintendent.
This was discussed at the March 10th council meeting. Prior to the
council meeting, the mayor asked that I put together a draft of the city's
actual cost to allow for ten Rockford High School baseball games on the
Page 1
P & T Agenda Memo -Mann 16, 2011
Rockford /Corcoran fields. In you packet is this cost breakdown. Given
some assumptions, I estimated that our cost to provide the field for
these ten games is $2,750. Chad Robran, Kevin Dale, and I did attend a
meeting with the Superintendent two weeks ago that was the basis for
the Superintendent's letter. They can discuss the background of that
meeting. The council did not take action on the Superintendent's
request. The mayor will be calling the Superintendent soon to set up a
meeting. Any points you wish to be brought up at that meeting should be
discussed.
Page 2
2b.
Corcoran Parks and Trails Commission
Tuesday, November 16, 2010
7:00 PM
Draft Minutes
Present: Trish Krueger, Tom Anderson, Val Nybo, Kevin Dale, Rachael Tessmer
(arrived at 7:40 pm), Rob Vassallo, Joan Parks, Chad Robran, Michelle Hansmann,
Lindsay Jacobs, Tom Cossette,
Absent: Joan Parks
Others: Mayor Ken Guenthner (Council Liaison), Roz Milbrandt, City Administrator
Dan Donahue, Student Charles Jacobs
1. Convene. Chair Krueger called the meeting to order at 7:00 PM in the Corcoran
Community Center
2. Approvals:
a. Agenda.
i. Motion to approve agenda as presented: Robran /Anderson. All
voted Aye (6:0).
b. Minutes of 10.19.2010.
i. Chair pointed out that Commissioner Parks was present. Motion to
approve with change noted above: Nybo / Vassalo. All voted Aye
(6:0)
3. Open Forum. Council member Roz Milbrandt addressed the Commission:
a. Suggested that the Park dedication Ordinance needs to be updated and that
the council has authorized Consultant Shari Busse to assist in that
endeavor. Chair Krueger suggested that Ms. Busse come to the January or
February Commission meeting
b. Suggested that the agenda include information on who is the Council
Liaison for the coming meeting.
c. Thanked the Commission for the Memorial Garden Park dedication
ceremony held on October 19, 2010.
4. Presentations. None.
5. Unfinished Business
a. Final review of the Parks and Trails section of the 2030 Comprehensive
Plan.
i. Mayor Guenthner discussed his initiative to edit the draft 2030
Comp Plan in order to make it flow better to the reader, reduce its
size, make it more reader friendly, and to reformat where possible
Parks & Trails Minutes
11.16.2010
to take out the repetitiveness (and redundancies) where
appropriate. Also, his intent was not to change or modify: policies,
values, goals, objectives, or statements of fact.
ii. The commissioners commented on the inconsistencies in titles and
naming of various site. The city administrator said that he would
review the document and straighten this out.
iii. Motion to approve the P & T section of the 2030 Comp Plan
subject to the cleaning up of the titles and proper names:
Robran /Tessmer. All voted aye (6:0)
b. Review of Park Cost Spreadsheet compiled by Consultant Tina Goodroad.
Commissioners said that the cost spreadsheet is a good background
document and will need to be reviewed on a periodic basis to determine at
any point in time the changing market place and costs. Commission also
asked the city administrator to review the document and make sure all of
the values were adding up correctly.
c. Memorial Garden. Chair Krueger and Nybo updated Commission on
efforts to procure the memorial bricks. City staff will be the contact for
information and receipt of the applications for brick memorials.
6. New Business
a. 2011 Draft Budget Update. Administrator Donahue updated the
Commission on the Public Works and the Parks proposed budget for 2011.
b. Tracking City Public Works Personnel Time. Administrator Donahue
discussed how he and staff have since January 2010 been tracking and
documenting the time spent by Public Works employees on the various
programs and activities. Donahue showed that in 2010, staff was
documenting hours spent in five program areas (Parks, City Hall, Street
and Road Maintenance, Vehicles and Equipment Maintenance, and Misc.
Projects) and within these five areas, some 31 sub - programs (in Parks, the
subprograms are Mowing, Ball Field Maintenance, Ice Rink Maintenance,
Playground Maintenance, General Repair, and Other Misc. Activities).
Commission likes the idea of this documentation and expressed interest to
break the activities down further if possible.
c. Fee Schedule for Use of Parks Ball Fields and Parks related Activities.
Commissioners review the existing 2010 Fee Schedule. They were asked
to bring back at the next meeting if there were ideas for changes or
modifications. They should also think about making a recommendation on
the renting fees for the new Memorial Garden. Some ideas expressed were
to increase the damage deposit of the rental of the Community Room but
not make the Memorial Garden a separate fee. Chair Krueger asked that
this be put back on the agenda for the next meeting.
d. Re- Appointment to P & T Commission. Administrator Donahue reviewed
the Commissioner Appointment dates and the upcoming expiration of
terms for Chair Krueger and Parks. Also, the Commissioners expressed
Parks & Trails Minutes
11.16.2010
support for the two Student Commissioners to reapply for the present
school year.
7. Subcommittee and Miscellaneous Reports
a. Council Liaison Report. Mayor Guenthner discussed:
i. Would like to see a joint meeting between the council and the two
commissions during the first quarter of 2011 to discuss mutual
issues, concerns, opportunities, develop a work plan for 2011, and
other pertinent topics. All agreed that this would be a good ideas to
pursue.
ii. Discussed the philosophy of governance and that the P & T
Commission have an important role to play in the overall decision
making in the City of Corcoran.
iii. Discussed and updated the Commission on :
1. 2030 Comp Plan
2. 2011 Budget process
3. PW Facility and options developed to date
4. Tax Increment Project (TIF) involving the extension of the
sewer and water pipes from the Maple grove boarder to the
vicinity of the downtown area of Corcoran.
b. Alcohol in the Parks. Subcommittee Chair Robran said that he was not
prepared at this time to discuss but would have information put together
after the first of the year.
c. Park Signage -No report
d. Park Dedication Fund. Commissioners reviewed the financial report. No
discussion. Other than affirming that the City Council had previously
approved the use of the non - governmental funds within the overall fund
for purchase of the Pat Puehl Memorial Bench.
e. Soccer Association. Robran said that the Commission should invite back
the soccer representative Rachael Brolim (who had previously addressed
the Commission on Sept. 21, 2010) to discuss the issues of the field
markers and who does work to install and who pays. Robran will discuss
this further with Ms. Brolim.
8. Other Business
a. Chair asked Commissioners to consider cancelling the December
Commission meeting due to the close proximity of the holidays. All
agreed to ask that the December P & T Commission meeting be cancelled.
b. Donahue and Mayor Guenthner in a question by Commissioners updated
the Commission on a request by developer Ken Streeter at the council
meeting of October 28,2010 to possibly accept the property that was used
for wetland mitigation as part of the North Memorial Hospital
Parks & Trails Minutes
11.16.2010
development in Maple Grove in 2006 and 7. Commissioners asked that
this be put on the January agenda with a map for further discussion
9. Announcements. None
10. Adjourn. Motion by Nybo /Anderson to adjourn. All voted Aye (6:0). Adjourned
at 9:05 PM.
2
3b.
Corcoran Parks and Trails Commission
Tuesday, February 15, 2011
7:00 PM
Present: Trish Krueger, Tom Anderson, Kevin Dale, Chad Robran, Michelle Hansmann,
Lindsay Jacobs, Robert Vassello, Val Nybo
Absent: Rachael Tessmer, Joan Park
Others: Council member Rich Asleson, Council Liaison, City Administrator Dan
Donahue, Tim Williams of Fish & LaBeau Signs
1. Convene. Chair Krueger called the meeting to order at 7:04 PM in the Corcoran
Community Center
2. Trish Krueger was given and recited the Oath of Office as she was recently
reappointed to the Commission with a term to run to December 31, 2014.
3. Approvals:
a. Agenda.
i. Add 6c. Update on changes to Ordinance 36.11
ii. Add 7g. Tree Giveaway
iii. Motion to approve agenda as presented: Robran /Anderson. All
voted Aye (6:0).
b. Minutes of 01.18.11
i. Chair requested adding Commissioner Parks to attendance rooster
for the 01.18.11 Commission Meeting as she was present.
ii. Motion to approve with change noted above: Robran/Vassello. All
voted Aye (6:0)
4. Open Forum. None
5. Presentations. Tim Williams of the sign company Fish & LaBeau, 9350 Co. Rd.
19, Corcoran, 763.591.5800 addressed the Commission about his company's
services. He had been asked to attend that meeting by Robran as they were a new
sign company in Corcoran and could provide information about the varying types
of signage that could be available to the city as it looks at upgrading the park
signage in the city.
6. Unfinished Business
a. 2010 P & T Annual Report. Donahue distributed the 2009 Annual Report
that had been presented to the City Council in 2010 for review. The
Commissioners had been asked to be prepared to contribute to the list of
accomplishments during 2010 that could become part of the report to the
city council. The list developed included:
Parks & Trails Minutes
02.15.2011
i. Completion of Phase 1 of the Memorial Garden Park Development
ii. P & T Commissioners participated in the Greenway Committee
meetings
iii. Began work and discussed at great length the issues around the
Park Dedication Ordinance and its fee structure
iv. Updated the P & T Plan for the 2030 Comprehensive Plan
v. Began work on reviewing the P & T park standards
vi. Finished the T -Ball Field improvements
vii. Installed 11 new aluminum picnic tables and three new aluminum
bleachers
viii. Held Open House in October for the opening of the new Memorial
Garden Park
ix. Held tree giveaway at the annual Clean Up Day in May
b. 2011 Goals and Objectives. Commissioners discussed possible goals and
ideas for goals for 2011. The preliminary list includes:
i. Hold a spring Memorial Garden ceremony
ii. Complete the updates to the Park Dedication ordinance and fee
schedule
iii. Investigate the options for further development at the Rockford
Schools ball field property
iv. Develop a Memorial Garden maintenance plan
v. Provide input on the 2012 Parks development plans and
maintenance plan
vi. Tree giveaway at the annual city Clean Up Day
vii. Meet quarterly with the PD and PW
viii. Participate in Joint City Council and Commissions meeting in
March
ix. Work with PW for park improvements in 2011 to include:
1. Park signs
2. better toilet facilities
3. Further development and improvements to the ball fields
x. Explore the possibility of submitting a Hennepin Youth Sports
Grant application for improvements to the accessibility to the
Snyder fields
xi. This list is to be brought back to the March P & T meeting for
further consideration. Commissioners expressed interest to further
Parks & Trails Minutes
02.15.2011
refining the list after the Commission meets with the City Council
at the March 3rd meeting.
c. Turn Back Proposal by Ken Streeter. A property owned by the Ryan
Companies in Corcoran (PID: 2711923440027, which is on Old Settlers
Road and at approximately 71 st) and represented by Ken Streeter, has been
offered to the city at no cost. The P & T Commission had expressed
interest in looking at the property and responding to the city council's
request for input about the property and its suitability for use as park or
trail assets. Donahue provided the background details and history. The
property has no building rights, the elevations put it completely within the
100 year flood plan and therefore unbuildable, has limited usable space for
trails or park amenities. The commission expressed interest in exploring
further. Donahue stated that the PW and city engineers would be advising
the council on the suitability of the property for public use.
7. New Business
a. Meet with TKDA Consultant Sherri Buss. Donahue advised the
Commission that Ms. Buss was unable to attend the meeting. He further
said that due to prior commitments, she is unable to attend any meeting on
the third Tuesdays of the month. The Commissioners discussed and
decided that if Ms. Buss was available, on Wednesday, March 16, 20111,
they would move their regular meeting to this date. Donahue was asked to
check on her availability and advise the Commissioners.
b. Commission Applications. Donahue updated the Commission on the
application process for the council appointment to the P & T Commission.
He stated that he had received an application from student Charles Jacobs.
They reviewed his application and are recommending to the council his
appointment as a student member to the Commission. Robran indicated
that he will pull together a draft presentation to the council and bring to
the February meeting
c. Ryan/Streeter proposal on property turnback to City. Commissioners
discussed the pros and cons of the site. Hey would like Pat Meister and the
city engineer to review the property and advise on its suitability for a
small park.
d. Fee schedule. Comments on the existing city fee schedule:
i. Need fees for the ball field rentals
ii. Suggest the damage deposit on City Center rental go from $250 to
$350 since the memorial Park is now part of the rental package of
the Community Center
iii. Asked that staff review other related fees and advise.
e. Joint city council and commissions meeting on March 3, 2011. Donahue
passed out a suggested draft agenda for the meeting and asked for
Parks & Trails Minutes
02.15.2011
comments. Commissioners liked the agenda and liked the idea for the
meeting.
f. Tax Forfeited Property proposal. Donahue informed the Commission of
the city council decision on February 10, 2011 to ask Hennepin County to
transfer two tax forfeited properties to the city for public use. The council
saw merit in the properties for public use as potential Park & Trail
amenities. The Commission agreed.
g. Tree Givaway. Anderson discussed the information he had gathered on
this year's tree program:
i. Trees would be available for purchase by Corcoran residents at a
nominal cost. Purchase can be made through the Wright County
and the City of Plymouth web site. This information as been given
to city staff for inclusion in the upcoming City Newsletter
ii. The Corcoran Jaycees are again sponsoring the tree giveaway at
the Corcoran Clean Up Day set for Saturday, May 7, 2011. The
Jaycees are giving $500 and the P & T Commissioners will be
setting up a tent and will hand out the trees to residents. Anderson
passed out a selection sheet and the Commissioners selected the
trees and shrubs. This information will also be included in the City
Newsletter.
8. Subcommittee & Miscellaneous Reports
a. City Council Liaison. Asleson updated the Commission on recent council
activities. There was discussion on the proposed TIF sewer and water
project; and discussed the activities on the Public Works Facility project.
b. Soccer Association. Dale updated the Commission on the activities of the
Soccer Assoc. There will be discussions in the near future between them
and the Corcoran Athletic Assoc. about the possibility of combining the
organizations. Dale also asked that the information on the field markers
and strip painting information that he sent Donahue be retained and
included if a grant application is submitted this year to the Hennepin
Youth Sports Grant Program. Commission discussed the needs (including
the field markers) of the Soccer Assoc. and asked that this item be put on
the next agenda for discussion.
c. Athletic Association. Dale updated the recent activates of the assoc.:
i. All is going well with the baseball signups and scheduling
ii. The Pancake Breakfast also went well with about an average year
for attendance. He noted that our two student commissioners both
helped out at the event
d. Softball League. Robran updated the Commission on the Adult Softball
League. Troy Nygaard will be the manager. Robran stated that the Jaycees
would be donating to the city the fees for the field use by the League.
al
Parks & Trails Minutes
02.15.2011
e. Park Improvements. Robran discussed a recent meeting between PW
Superintendent, Robran and Dale recently met to discussed getting quotes
for:
i. Making improvements to the septic system and putting in a well
for water at the pavilion site
ii. Putting in a good bathroom by the pavilion
iii. Putting up a multi use shed near the current shed for storage.
f. Park Dedication Fund Balance. Donahue advised that he was unable to
gather the financial information at this time but would have the report for
the next meeting.
9. Other Business - Robran suggested that at the next meeting the Commissioners
select officers for the year.
10. Announcements. None
11. Adjourn. Motion by Vassello/Nybo to adjourn. All voted Aye (6:0). Adjourned at
9:42 PM.
Respectfully Submitted,
Daniel Donahue
City Administrator
5
6U.
CITY OF CORCORAN
JOINT CITY COUNCIL/ PLANNING COMMISSION/ PARKS & TRAILS COMMISSION
MEETING MINUTES
7:00 PM — Thursday, March 3, 2011
The Corcoran City Council met jointly with the Planning Commission and Parks and
Trails Commission on March 3, 2011, at City Hall in Corcoran, Minnesota. Present
were:
Council Members: Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor
Gmach, and Councilor Milbrandt.
Planning Commissioners: Hank, Ellinger, Jacobs, Kadlec, Krueger, Kohnen, Laddusaw,
Ravnholdt and Wu.
Parks and Trails Commission: Dale, Krueger, Tessmer, and Nybo.
Staff: City Administrator Donahue, City Planner Lindahl, City Clerk Heinecke.
Mayor Guenthner called the meeting to order at 7:00 pm
1. Call to Order
2. Pledge of Allegiance
3. Approval of Agenda
MOTION: made by Gmach, seconded by Cossette to approve the agenda as
presented
Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried
5:0).
4. New Business
Mayor Guenthner welcomed all to the meeting with "This is the Team ".
a. Introductions
All attending the meeting introduced themselves and shared a bit about the
background, interests and city vision.
b. Roles and Expectations
Mayor spoke about the roles of officials of a charter city, and Administrator
Donahue presented information about open meeting laws.
c. Update and Walk- Through of Comp Plan and Ordinance Update Process
Administrator Donahue presented a report about the ordinance update process
and time line.
d. TIF project Outline
Administrator Donahue presented a report about the potential use of TIF funds.
e. A Review on the Financial Outlook of the City
Page 1 of 2
6U.
Administrator Donahue distributed cash flow reports for review and feedback.
f. A Project Case Study -Where Does Everyone Fit into the Process
Planner Lindahl presented a case study of the land development process.
MOTION: made by D. Kruger, seconded by Laddusaw to nominate Pat Hank for
Planning Commission Chair.
(Motion carried 6:0).
MOTION: made by Laddusaw seconded by D. Krueger to nominate Dean Jacobs for
Planning Commission Vice Chair.
MOTION: made by Ravnholdt, seconded by Laddusaw to close nominations.
MOTION: made by Ravnholdt seconded by Kadlec to vote on Dean Jacobs for
Planning Commission Vice Chair
(Motion carried 6:0).
Reminder: Parks & Trails meeting will be held Wednesday March 16, 2011.
MOTION: made by Gmach, seconded by Cossette to adjourn.
Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried
5:0).
Meeting adjourned at 9:40
Page 2 of 2
Hennepin County Property Map Print
Page 1 of 1
Hennepin County Property Map - Tax Year: 2010
The data contained on this page is derived from a compilation of records and maps and may contain discrepancies that can only be disclosed by an accurate survey performed by a licensed
land surveyor. The perimeter and area (square footage and acres) are approximates and may contain dleCrepanCles The information on this page should be used for reference purposes only.
Hennepin County does not guarantee the accuracy of material herein contained and is not responsible for any misuse or misrepresentation of this information of its derivatives.
r' -A
Selected Parcel Data Date Printed: 2/15/2011 10:45:57 AM
Parcel rD:27- 119 -23 -44 -0027 Current Parcel Date: 2/4/2011
Owner Name: RYAN COMPANIES US INC
Parcel Address: 52 ADDRESS UNASSIGNED, CORCORAN , MN 00000
Property Type: VACANT LAND -RES Sale Price: $649,900.00
Homestead:. NON - HOMESTEAD Sale Date: 09/2005
Area (ill 940356 Sale Code: VACANT LAND
Area (acres): 21.59
A -T -B: TORRENS
Market Total: ;144,000.00
Tax Total: $2,245.78
0
IF It
http: / /gis,co.hennepin. mn.us /HCPropertyMap /Locator.aspx 2/15/2011
CrrY OF CORCOR A.N
8200 COUNTY ROAD 116, CORCORAN, MN 55340
763.420.2288 - OFFICE 761420.6056 - FAX
E -mail - aen ral(c'i)c #.corcor n. n.us I Web Site - www.cix.Qrcpran.mn.us FILE COPY
Date: August 1, 2005
To: Neighboring Property Owners to 71 xx Old Settlers Road
From: Sue Vergin, City Administrator
Re: Recap of July 28, 2005 Council Meeting
On Thursday, July 28, 2005 the City Council did meet and address the wetland mitigation
proposed for property located on Old Settlers Road, north of Vh Avenue N.
We want to thank those of you there were in attendance for your comments. The Council
did work through this matter, and did agree to grant a grading permit for the mitigation.
However, there will be conditions placed on this permit that the developer will need to
comply with.
At the meeting some of the neighbors requested that they receive a copy of the
conditions that the engineer had suggested to the City Council, see attached. Additional
conditions will be added as staff works through the permitting process with the developer.
Questions or comments on this matter may be directed to me at (763) 420 -2285, ext. 13.
Respectfully,
Sue Vergin
City Administrator
CITY OF CORCORAN
CITY COUNCIL MEETING
JULY 28, 2005
send a letter to the Mayor
Cossette once again reiterated that letters to the Mayor will not be accepted in the
future. If residents want to write a letter to any of the council members that is fine,
but no correspondence between each other. Any correspondence should go
through city hall where that information becomes public.
Lymangood — I have quite a long list of responses to the information that has been
provided. If you rather I not respond to those I would at least like the minutes to
reflect my inability to put my responses to council member Jacobs material on the
record and most specifically I think that we should release all emails to the public
regarding this topic and I heard a data practice request of where council members
Jacobs and Grabowski's computers lie so that the public can review those email
files.
Attorney Carson responded on how to access public data, a request needs to be
made and then the city would respond to that request in the appropriate manner.
Lymangood — in addition a part of that data practice is a maintenance requirement
such that you can not delete emails. That would also be a violation if those become
unavailable to the public.
Reconsideration of Agenda Item 10.a. Wetland Mitigation Plan
MOTION by Lymangood, seconded by Thomas to reconsider agenda item 10.a.
Wetland Mitigation Plan, which was previously tabled. Voting Aye: Cossette,
Grabowski, Jacobs, Lymangood and Thomas. (Motion Carried 5:0)
Mr. Streeter addressed the Council, indicating that he had met with the neighbors
that were present at the meeting in the hall way while the Council had continued
their meeting. It appears that the neighbors present are okay with the plan. Mr.
Streeter indicated that based on his meeting with the neighbors some additional
conditions will be added to their mitigation plan. They will include an extension of
a culvert between their property and an adjacent property owner to allow that
neighbor access to the culvert if it becomes plugged. A drain file presently on the
Kral property will be directed to this mitigation site to increase water. Property
could be dedicated to neighborhood if that is their desire. The neighbors concurred
that they are satisfied with the conditions that they have heard.
The Council reviewed the conditions identified in Engineer Vander Top's memo.
Want to make sure that the area where material will be piled is not an eye soar and
that appropriate measures are taken to make it look more natural.
MOTION by Lymangood, seconded by Thomas to grant the grading permit
subject to written conditions, it will be issued once agreed to and signed by all
parties. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood and Thomas.
(Motion Carried 5:0)
Due to the lateness of the hour the council agreed that the remaining items on the
agenda were not of significant business and therefore agreed to adjourn.
Adjournment
Reconsider
Mitigation
(Ryan /Streeter)
Wetland
Plan
Approi,e Granting of
Grading Permit — Set
Conditions
Page -9-
Agenda Item I O.ba,
July 28, 2005 Agenda
TO: Sue Vergin
FROM: Vince Vander Top /Brent Pember
DATE: July 21, 2005
SUBJECT: Ryan Company Mitigation— Old Settlers Road
Our File No. 504 -Gen. 27.04
We have received plans for the Ryan Company Wetland Mitigation project along Old Settlers
Road. A copy of the grading plan is attached. The site is located on the east side of Old Settlers,
north of 70t' Avenue and south of Larkin Road. The property is primarily agricultural with
several existing wetlands. The property is not identified to receive urban services in the future.
Previous general review continents were issued to the project engineer. All previous
correspondence with the engineer and developer are attached.
It is our understanding that this mitigation project is related to the development of a Medical
Campus in Maple Grove. A significant amount of wetland will be disturbed on that project. A
portion of the mitigation will occur on that site. The balance will be mitigated on the Old
Settlers property in Corcoran. This is acceptable from the perspective of the wetland
conservation act as the mitigation is occurring within the same watershed.
We are not aware of any authority that the City of Corcoran may have or not have relating to the
approval of this type of "land use ". Arguments can be made that this type of use is beneficial in
that it will create a visual amenity, improve a natural resource, and create an amenity for adjacent
property owners. Conversely, it can be argued that this land use will remove viable property
from agriculture and future development limiting tax base in the City. Also, if the mitigation is
not successful or if it is configured poorly, it could detract from adjacent properties. While these
arguments are real, it is not evident that the City currently maintains the authority to deny this
request based on City ordinance.
The City also relies on Elm Creek Watershed to review matters of the Wetland Conservation
Act. This review is significantly completed. A Technical Evaluation Panel (TEP) was convened
at Corcoran City Hall on July 11th to discuss this project as it relates to wetland mitigation. The
Draft findings of the TEP are attached. The final minutes of the TEP were not available at this
time.
Elm Creek Watershed then considered this matter on July 13 . It is our understanding that the
mitigation plan was approved subject to several conditions including the posting of a security on
behalf of Maple Grove to assure the success and completion of this project.
The City of Corcoran's authority lies within the issuance of a grading permit as documented in
Section 1030.060 of the Zoning Code. As such it would be appropriate for the City to identify
conditions to be associated with the grading permit. Typically, City staff would identify the
conditions for a grading permit administratively; however, given the magnitude of this permit,
Council review was also determined applicable.
St. Paul, St. Cloud, Rochester, Willmar, MN ■ Milwaukee, Wl • Chicago, li_
Affirmative Action/Equal Opportunity Employer and Employee Owned
The following list of grading permit conditions are recommended by staff and could be reviewed
and altered by the City Council.
Grading Permit Conditions:
1. The mitigation plan and grading plan be reviewed and approved by Elm Creek
Watershed acting as WCA agent for the City.
2. The findings and recommendation of the TEP be incorporated into this permit.
3. Neighboring property owners must be notified of the proposed work and be given
opportunity to provide comment. Comments could then be considered by the City
Council and incorporated into this permit if deemed appropriate. The forum for input
could be a neighborhood meeting or individual meetings as required by the City
Council.
4. Negative impacts to neighboring properties be limited including but not limited to
the following items:
a. The soil disposal area on the north side of the site should be limited to a fill height
of 10 feet (an elevation of 1000 feet) and the maximum side slopes limited to 4 to
1. This requires the majority of soil to be disposed of elsewhere.
b. A Swale shall be graded along the north and west side of the spoil area to reduce
the runoff and erosion onto the adjacent property.
c. Restoration seeding, plantings, and trees must be defined in more detail to clarify
the visual impact to adjacent properties.
d. Hydrology and hydraulic patterns will not be altered on adjacent properties.
Drainage routes and patterns must be identified in more detail to and from the
proposed mitigation site.
e. The high water levels at adjacent properties cannot be altered without consent of
that property owner.
f. Erosion including dust control will be controlled in conformance with City code
and City Engineering standards. The SWPPP will be submitted to the City prior
to construction.
The Parks Commission reviews this application from a perspective of parks and
natural resources.
a. Restrictive covenants and deeds will be reviewed.
b. Methods to benefit the City's natural resource, park, and trail systems will be
identified and possibly included in this project.
6. A letter of credit (financial assurance) be established to the benefit of the City of
Corcoran to assure the project is constructed and completed with the conditions of the
grading permit and applicable city ordinances. It is understood that a financial
assurance will be established to the benefit of the City of Maple Grove. Maple Grove
will assure the success of the mitigation. However, the City of Corcoran will
experience the impacts of construction and conduct routine inspections for
construction site management. The value of the Letter of Credit will be determined
by the City Engineer.
7. The applicant will be responsible for all costs to the City of Corcoran for the review
and inspection of the grading permit application. An initial escrow of 55,000 will be
established for expenses and renewed as directed by the City of Corcoran.
Long term ownership of the site must be clarified. Restrictive deeds have been
discussed but not clearly. Maintenance of the wetland and mitigation will be
monitored by the City of Maple Grove, TEP, and Elm Creek Watershed. Long -term
maintenance obligations must also be identified. A procedure and responsibility for
perpetually maintaining culverts, drain tile outlets, weeds, etc. must be identified.
Access routes to culverts, drain tile inlets, etc. must also be identified.
9. All development rights to this property will be relinquished. This must be
documented by action through the City Council.
10. A plan must be identified and approved for restoring the site if the mitigation plan is
not successful. Again, this will be monitored by the City of Maple Grove, TEP, and
Elm Creek Watershed. Corcoran's authority to assure timely restoration via the
Maple Grove financial assurance must be defined.
11. A construction schedule must be identified, The intent will be to minimize the length
of construction and noise impacts to the neighborhood.
12. The mitigation area must remain at least 50 feet from the centerline of Old Settlers
Road. This will prevent future wetland impacts with improvements to the road.
13. The City would be willing to consider the disposal of excess soil in the Old Settlers
right-of-way if used to improve the width and height of the roadbed. Prior to this
operation, further information would be required on the type and ability to compact
the soil.
14. Existing culverts under Old Settlers Road and the driveway north of the mitigation
site must be inspected and cleaned or replaced per the City Engineer's direction to
assure adequate flow as assumed in the submitted calculations.
15. All existing structures including foundations will be disposed of off site in accordance
with appropriate regulations. No debris will be buried on site.
16. Existing septic systems will be abandoned in accordance with requirements of the
building official.
17. Any existing wells will be identified and abandoned in accordance with requirements
of Hennepin County and the Mn Dept. of Health.
If you have any questions or concerns please contact me at 651 -604 -4790.
End of comments
Attachments:
Project grading plan (7/6/05)
Memo to Sue V. — Site Plan review comments (7/1/05)
Memo to Brent Pembcr — Stormwater review (718105)
Letter to Ken Streeter — Grading permit status (7/15105)
TEP Findings (Draft — 7112/05)
End of Comments
incoming ail
February 21,2011
09.23,11 03-54
To Dan Donahue and the Corcoran City Council,
Thank you very much for the opportunity to lease the
Corcoran courts Last summer to teach lessons to area youth.
Even though it was our first year of offering .lessons at
the Corcoran courts, we had 85 registrations for 100
available slots last year, so interest in the sport was
even higher than we thought it would be! One reason for
the high registration number was that reasonable lease
rates helped us keep registration costs affordable, a fact
which cannot be understated.
We are hoping to gain approval for leasing the courts again
this summer. We would like to do the same 5 week program
as last year, with this year's dates being:
June 20 -23
Jane 27 -30
July 11 -14
July 25 -28
August 1 -4
We would like to keep the times the same, 8:30 - 12:00.
We have attached a copy of Last year's rental agreement
with the new dates handwritten next to last year's dates
for your convenience.
Thanks for your consideration.
Sincerely,
Steve and Carrie Agre
19620 63'd Avenue North
Corcoran, MN 55340
763- 478 -3235
siagre @q.com
CITY OF CORCORAN, MN
TENNIS COURT USE AGREEMENT
2011
The Corcoran City Council approved the use of the city owned Tennis Courts at Corcoran
Park for the purpose of providing instructional tennis lessons under terms
proposed by STEVE AND CARRIE AGRE at the Corcoran City Council meeting
of March 24, 2011,
This Agreement is entered into this 25th day of March 2011, between the City of
Corcoran (hereinafter CITY) and STEVE AND CARRIE AGRE, 19620 63rd Ave.
No., Corcoran, MN 55340, 763 - 478 -3235, 763 - 447 -8811, &63- 447 -8837.
The CITY and STEVE AND CARRIE AGRE agree as follows:
The CITY agrees to make available to STEVE AND CARRIE AGRE the two
Tennis Courts at the Corcoran City Park for the purpose of providing
instructional lessons to area youth. Terms are:
• Dates o£
o June 20 -23, times of 8:30 am to 12:00 noon
• June 27 -30, times of 8:30 am to 12:00 noon
• July 11 -14, times of 8:30 am to 12:00 noon
• July 25 -28, times of 8:30 am to 12:00 noon
• August 1 -4, times 8:30 am to 12:00 noon
• Fridays of the above listed weeks may be utilized as rain makeup
dates
• Pay the city $2.00 per hour per court.
• Each participant signs a Waiver of Liability.
• You will post a public sign indicating the courts will be used for purposes
of instruction during the above listed times.
• Pick up trash and litter when finished each day.
• City to be provided an accounting of actual use, timely submission of the
Waivers of Liability, and payment to the city no later than August 15,
2011
Dated: By:
Daniel J. Donahue, City Administrator
Dated: By:
Steve and Carrie Agree
Rockford Area Schools
District Office
Paul D. Durand, Superintendent
6051 Ash Street
Rockford MN 55373
763- 477 -9165
763- 477 -5833 Fax
Rockford Elementary Arts
Magnet School (K -5)
Brenda Petesrneyer, Principal
7650 County Rd 50
Rockford MN 55373
763- 477 -5837
763- 477 -5025 Fax
Rockford Middle School (6 -8)
Marie Flanary, Principal
6051 Ash Street
Rockford MN 55373
763 -477 -5831
763 - 477 -5832 Fax
Rockford High School (9 -12)
Ryan Jensen, Principal
7600 County Rd 50
Rockford MN 55373
763 - 477 -5846
763- 477 -6123 Fax
Board of Education:
Ted Botten, Chair
Kris Abrahamson, Vice -Chair
Chuck Tryon, Clerk
Todd Anderson, Treasurer
Peter Grimm
Kathy Smith
Rockford Area Schools
Independent School District #883
www.rockford.k i 2.mn.us
February 25, 2011.
Dear Corcoran City Council:
Thank you for sending your representative to the joint city /district /association meeting held
on February 24, 2011 to continue the conversation of providing recreational services to our
communities and patrons.
As you know, the Rockford Area School District sports fields are the main source for
recreational use for our communities as well as student use for sports activities. The school
district uses the field property during the school year schedule; but during the summer, it is
used to provide recreational activities for the community.
The school district, just like your government entity, is in a very difficult financial position.
As more and more residents use our facilities, the maintenance demand and expectations of
the sports fields have been pointed out. The school district has covered the financial needs
to maintain these outdoor facilities annually, with assistance from the Rockford Area
Athletic Association (RAAA). Currently, the district does not charge any group or
organizations that use the outdoor facilities.
At the meeting yesterday, we discussed the desire of the district to form a partnership
with the local government entities to help provide funding to maintain the outdoor facilities
for everyone's use and to not enact a fee for use system at this time. The district is willing
to continue finance the 50% of the cost (approximately $21,000), but is asking for a
contribution from the other government entities and associations to help with the
remaining 50 %.
A draft of current costs of maintaining the fields in the summer has been prepared and
reviewed at the meeting. There are certainly additional costs the district has paid yearly,
but the summary listed the annual needs. With this in mind, we are requesting a minimum of
$2,500 from the City of Corcoran.
The breakdown of student use of the facilities in the summer (only the RAAA Summer
2010 numbers, this doesn't include town leagues that use the facility or other groups) from
Corcoran is 6 %.
Thank you for your consideration of this funding for the 2011 summer program. We also
hope to continue to work together to provide services to our communities and for possible
future grant applications. Future meetings are also being planned as we continue our
discussion.
Sincerely,
Paul D. Durand
Superintendent
Rockford Area Schools
Building a Community for Life -Long Learning
Sewing the Communities of Corcoran, Greenfield, Rockford and Rockford Township
Rockford Mall Field Costs
Breakdown of Personnel, Materials, and
Machinery Costs to Maintain Fields
Rockford Fields - Materials & Machinery
Mower
$50 /hr X 128hrs
$6,400
ATV (Dragging)
$25 1hrX 80hrs
$2,000
Trucking
$1001hrX10hrs
$1,000
Fertilizer& Lime
$82.70/hr
$1,200
Total
1hr /1FT180days
$10,600
Total Costs
Assume City cost to
$9,248 - Personnel
maintain both Rockford
$10.600- Machinery
side and Corcoran side
$19,848 X 2= $39,696
10 games @3hrs /game
30 hours
Cost for 30 hours usage at
$39,6961480hrs (season)
$82.70/hr
X 30hrs= $2,750
Personnel Costs - Rockford Property at
$34 /Hr
Grass Cutting
8hrsll FT /16wks
128hrs
$4,352
Weed Control
3hrs /l FT /4mo
12hrs
$408
Garbage
1 hr /1 FT /16wks
16hrs
$544
Drag Fields
1hr /1FT180days
80 hrs
$2,720
Spray
3hrs11FT /4mo
12hrs
$408
Fertilizing
4hrs /3FT /twice /yr
24hrs
$816
Total
272hrs
$9,248
Usage of Rockford and Corcoran Fields by
Rockford Schools
• High School plays 10 games on fields
❑ 7 games on Corcoran Side
❑ 3 games on Rockford Side
• Total estimated hours for the ten games is 30
hours
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
03/08/11
3/8/11
jheinecke
7d.
Date
Park
Pat Puhle
Memorial Park
T -ball field
Parks
Balance
Dedication
Memorial
Beginning Balance 01/01/2009
350,565.04
1,540.94
5,000.00
357,105.98
Mar -09
Interest Earned
2,304.16
359,410.14
Mar -10
Interest Earned (savings)
8.10
359,418.24
Jun -09
Interest Earned
2,442.04
361,860.28
Jun -09
Interest Earned (savings)
6.84
361,867.12
Jun -09
Donation (Milbrandt)
5,000.00
366,867.12
Aug -09
Memorial Stone
50.00
366,917.12
Aug -09
Memorial Stone
50.00
366,967.12
Sep -09
Bryan Rock
(364.71)
366,602.41
Sep -09
Kinghorn Trucking
(85.00)
366,517.41
Sep -09
Hodgin final plat
7,382.00
373,899.41
Sep -09
Interest Earned
2,316.15
376,215.56
Sep -09
Interest Earned (savings)
16.81
376,232.37
Oct -09
Bryan Rock
(1,058.76)
375,173.61
Oct -09
Bryan Rock
(725.26)
374,448.35
Oct -09
Bryan Rock
(350.14)
374,098.21
Oct -09
Bryan Rock
(365.45)
373,732.76
Oct -09
Kinghorn Trucking
(85.00)
373,647.76
Nov -09
Plants & Things
(4,712.98)
368,934.78
Dec -09
Bryan Rock
(366.93)
368,567.85
Dec -09
Kinghorn Trucking
(85.00)
368,482.85
Dec -09
Interest Earned
2,450.36
370,933.21
Dec -09
Interest Earned (savings)
17.55
370,950.76
2009 YTD ACTIVITY
16,894.71
0.00
436.32
(3,486.25)
0.00
12/31/2009 ENDING BALANCE
367,459.75
1,540.94
5,436.32
(3,486.25)
0.00
370,950.76
Mar -10
Donation
1.00
370,951.76
Mar -10
Lazer final plat
12,000.00
382,951.76
Mar -10
Donation- Jaycees(Tball)
500.00
383,451.76
Mar -10
Interest Earned (savings)
15.63
383,467.39
Mar -10
Interest Earned
1,536.07
385,003.46
Apr -10
Corcoran Athletic Assoc
500.00
385,503.46
Apr -10
Dubay - Memorial Brick
50.00
385,553.46
May -10
Memorial Stone
25.00
385,578.46
Jun -10
Memorial Stone
50.00
385,628.46
Jun -10
Memorial Stone
50.00
385,678.46
Jun -10
Interest Earned
518.90
386,197.36
Jul -10
Earl F. Anderson (bleachers)
(9,131.40)
377,065.96
Aug -10
Edrick Co
(1,995.00)
375,070.96
Aug -10
Hicks Concrete
(18,292.00)
356,778.96
Aug -10
Aluma LTD (picnic tables)
(3,819.75)
352,959.21
Aug -10
Lawn King
(28,849.00)
324,110.21
Aug -10
Miller Trucking
(38.48)
324,071.73
Aug -10
Rice Co Electric
(2,125.00)
321,946.73
Sep -10
Miller Trucking
(256.50)
321,690.23
Sep -10
Twin City Seed
(719.92)
320,970.31
Sep -10
Scharber & Sons
(352.69)
320,617.62
Sep -10
Interest Earned
1,970.57
322,588.19
Sep -10
interest Earned (savings)
28.48
322,616.67
Sep -10
Chastek - Memorial Brick x3
150.00
322,766.67
Oct -10
Stone & Steel (Memorial Park)
(729.94)
322,036.73
Oct -10
Patricia Krueger
(487.99)
321,548.74
Oct -10
Moore Memorial Brick
50.00
321,598.74
Oct -10
Mn Dept of Revenue -Sales Tax
(262.61)
321,336.13
Nov -10
Stone & Steel (Memorial Park)
(25.60)
321,310.53
Nov -10
Stone & Steel (Memorial Park)
(137.87)
321,172.66
In Kind City Labor & Equip
(10,068.00)
321,172.66
Nov -10
Hennepin County T -Ball Grant
10,000.00
331,172.66
Nov -10
Vassalo Memorial Brick
100.00
331,272.66
Nov -10
Halvestadt Memorial Stone
138.38
331,411.04
Nov -10
Bechtold Memorial Brikc
50.00
331,461.04
Dec -10
Sunburst Memorial - Puhle Bench
(645.10)
330,815.94
1 of 2
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
03/08/11
Date
Dec -10
Dec -10
Jan -11
Interest Earned
Interest Earned (savings)
2010 YTD ACTIVITY
12/31/2009 ENDING BALANCE
Kelly's West Oaks 07 -003
2009 YTD ACTIVITY
2010 YTD ACTIVITY
2011 YTD ACTIVITY
03/08/11 ENDING BALANCE
Fund Balance as of 03/08/2011
3/8/11
jheinecke
7d.
Park
Pat Puhle
Memorial Park
T -ball field
Parks
Balance
Dedication
Memorial
0.00
390,090.46
895.84
(48,157.27)
563.93
(3,819.75)
331,379.87
11.76
331, 391.63
16,630.71
(645.10)
(53,593.59)
1,868.60
(3,819.75)
384,090.46
895.84
(48,157.27)
(1,617.65)
(3,819.75)
331,391.63
6,000.00
337,391.63
16,894.71
0.00
436.32
(3,486.25)
0.00
6,000.00
0.00
0.00
0.00
0.00
390,090.46
895.84
(48,157.27)
(1,617.65)
(3,819.75)
337,391.63 *
* NOTE: In kind city labor and equipment cost is NOT included in the fund balance. Reported here as information only.
2 of 2
CITY OF CORCORAN
7d.
FARMERS STATE SAVINGS
MONTH ENDED December 31,
2010
Savings
Date
Interest
Revenue
Balance
12/2007
Year end balance
1,532.81
3/2008
3.83
1,536.64
6/2008
4.30
1,540.94
6/2008
Milbrandt Donation
5,000.00
6,540.94
9/2008
12.38
6,553.32
12/2008
9.57
6,562.89
3/2009
8.10
6,570.99
6/2009
6.84
6,577.83
7/2009
Milbrandt Donation
5,000.00
11,577.83
9/2009
16.81
11,594.64
12/2009
17.55
11,612.19
3/2010
15.63
11,627.82
6/2010
14.50
11,642.32
9/2010
13.98
11,656.30
12/2010
11.76
11,668.06
$ 11,668.06
TOTAL $ 135.25
$ 10,000.00