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Home My WebLink About2011-01-18 - Parks and Trails Agenda PacketCorcoran Parks and Trails Commission Tuesday, January 18, 2011 7:00 to 9:00 PM Corcoran Community Room ************************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 1) Convene Regular Parks & Trails Commission Meeting —Chair Krueger 2) Approval of: a) Agenda b) Minutes of 11- 16 -10* 3) Open Forum 4) Presentations 5) Old / Unfinished Business: a) 6) New Business a) Commission Applicants b) 2010 Report to the City Council c) 2011 Work Plan Recommendations to the City Council d) 2011 Men's Softball* 7) Subcommittee & Miscellaneous Reports a) City Council Liaison, George Gmach b) P & T Subcommittee on Use of alcohol in Parks c) P & T Subcommittee on Signage d) Park Dedication Fund Balance* 8) Other Business a) Agenda Schedule for remainder of year 9) Announcements 10) Adjourn Next Meeting February 15, 2011 at 7:00 p.m. Please contact City Administrator at 763 - 420 -2288, Ext 13(work) or 763 -238 -0219 (cell) if you are not able to attend the meeting, so that an alternate can be contacted to assure a quorum of members are preset for the meeting. *Includes information for packet 2b. Corcoran Parks and Trails Commission Tuesday, November 16, 2010 7:00 PM Present: Trish Krueger, Tom Anderson, Val Nybo, Kevin Dale, Rachael Tessmer (arrived at 7:40 pm), Rob Vassallo, Joan Parks, Chad Robran, Michelle Hansmann, Lindsay Jacobs, Tom Cossette, Absent: Joan Parks Others: Mayor Ken Guenthner (Council Liaison), Roz Milbrandt, City Administrator Dan Donahue, Student Charles Jacobs 1. Convene. Chair Krueger called the meeting to order at 7:00 PM in the Corcoran Community Center 2. Approvals: a. Agenda. i. Motion to approve agenda as presented: Robran/Anderson. All voted Aye (6:0). b. Minutes of 10.19.2010. i. Chair pointed out that Commissioner Parks was present. Motion to approve with change noted above: Nybo/Vassalo. All voted Aye (6:0) 3. Open Forum. Council member Roz Milbrandt addressed the Commission: a. Suggested that the Park dedication Ordinance needs to be updated and that the council has authorized Consultant Shari Busse to assist in that endeavor. Chair Krueger suggested that Ms. Busse come to the January or February Commission meeting b. Suggested that the agenda include information on who is the Council Liaison for the coming meeting. c. Thanked the Commission for the Memorial Garden Park dedication ceremony held on October 19, 2010. 4. Presentations. None. 5. Unfinished Business a. Final review of the Parks and Trails section of the 2030 Comprehensive Plan. i. Mayor Guenthner discussed his initiative to edit the draft 2030 Comp Plan in order to make it flow better to the reader, reduce its size, make it more reader friendly, and to reformat where possible to take out the repetitiveness (and redundancies) where Parks & Trails Minutes 11.16.2010 appropriate. Also, his intent was not to change or modify: policies, values, goals, objectives, or statements of fact. ii. The commissioners commented on the inconsistencies in titles and naming of various site. The city administrator said that he would review the document and straighten this out. iii. Motion to approve the P & T section of the 2030 Comp Plan subject to the cleaning up of the titles and proper names: Robran /Tessmer. All voted aye (6:0) b. Review of Park Cost Spreadsheet compiled by Consultant Tina Goodroad. Commissioners said that the cost spreadsheet is a good background document and will need to be reviewed on a periodic basis to determine at any point in time the changing market place and costs. Commission also asked the city administrator to review the document and make sure all of the values were adding up correctly. c. Memorial Garden. Chair Krueger and Nybo updated Commission on efforts to procure the memorial bricks. City staff will be the contact for information and receipt of the applications for brick memorials. 6. New Business a. 2011 Draft Budget Update. Administrator Donahue updated the Commission on the Public Works and the Parks proposed budget for 2011. b. Tracking City Public Works Personnel Time. Administrator Donahue discussed how he and staff have since January 2010 been tracking and documenting the time spent by Public Works employees on the various programs and activities. Donahue showed that in 2010, staff was documenting hours spent in five program areas (Parks, City Hall, Street and Road Maintenance, Vehicles and Equipment Maintenance, and Misc. Projects) and within these five areas, some 31 sub - programs (in Parks, the subprograms are Mowing, Ball Field Maintenance, Ice Rink Maintenance, Playground Maintenance, General Repair, and Other Misc. Activities). Commission likes the idea of this documentation and expressed interest to break the activities down further if possible. c. Fee Schedule for Use of Parks Ball Fields and Parks related Activities. Commissioners review the existing 2010 Fee Schedule. They were asked to bring back at the next meeting if there were ideas for changes or modifications. They should also think about making a recommendation on the renting fees for the new Memorial Garden. Some ideas expressed were to increase the damage deposit of the rental of the Community Room but not make the Memorial Garden a separate fee. Chair Krueger asked that this be put back on the agenda for the next meeting. d. Re- Appointment to P & T Commission. Administrator Donahue reviewed the Commissioner Appointment dates and the upcoming expiration of terms for Chair Krueger and Parks. Also, the Commissioners expressed Parks & Trails Minutes 11.16.2010 support for the two Student Commissioners to reapply for the present school year. 7. Subcommittee and Miscellaneous Reports a. Council Liaison Report. Mayor Guenthner discussed: i. Would like to see a joint meeting between the council and the two commissions during the first quarter of 2011 to discuss mutual issues, concerns, opportunities, develop a work plan for 2011, and other pertinent topics. All agreed that this would be a good ideas to pursue. ii. Discussed the philosophy of governance and that the P & T Commission have an important role to play in the overall decision making in the City of Corcoran. iii. Discussed and updated the Commission on: 1. 2030 Comp Plan 2. 2011 Budget process 3. PW Facility and options developed to date 4. Tax Increment Project (TIF) involving the extension of the sewer and water pipes from the Maple grove boarder to the vicinity of the downtown area of Corcoran. b. Alcohol in the Parks. Subcommittee Chair Robran said that he was not prepared at this time to discuss but would have information put together after the first of the year. c. Park Signage -No report d. Park Dedication Fund. Commissioners reviewed the financial report. No discussion. Other than affirming that the City Council had previously approved the use of the non - governmental funds within the overall fund for purchase of the Pat Puehl Memorial Bench. e. Soccer Association. Robran said that the Commission should invite back the soccer representative Rachael Brolim (who had previously addressed the Commission on Sept. 21, 2010) to discuss the issues of the field markers and who does work to install and who pays. Robran will discuss this further with Ms. Brolim. 8. Other Business a. Chair asked Commissioners to consider cancelling the December Commission meeting due to the close proximity of the holidays. All agreed to ask that the December P & T Commission meeting be cancelled. b. Donahue and Mayor Guenthner in a question by Commissioners updated the Commission on a request by developer Ken Streeter at the council meeting of October 28,2010 to possibly accept the property that was used for wetland mitigation as part of the North Memorial Hospital Parks & Trails Minutes 11.16.2010 development in Maple Grove in 2006 and 7. Commissioners asked that this be put on the January agenda with a map for further discussion 9. Announcements. None 10. Adjourn. Motion by Nybo /Anderson to adjourn. All voted Aye (6:0). Adjourned at 9:05 PM. Respectfully Submitted, Daniel Donahue City Administrator 4 low CITY Y O F ICORCO fZAN 8200 COUNTY ROAD 116, CORCORAN MN 55340 763.420.2288 — OFFICE 763.420.6056 — FAX E -mail — general @ci.corcoran.mmus / Web Site — www.ci.corcoran.mn.us lf/'u Memo To: Parks & Trails Commission From: Chad Robran CC: Date: 01/12/11 Re: 2011 Men's Softball League Following is the request from Troy Nygaard for 2011 Men's Softball. Here is what Troy would like for Wednesday Nights Lions from 6:30 —10:30 pm Field 1 for a double header — This is the one used by softball twice last year. I can push games back to 7:00 pm for June and July, so they could have the field from 6 -7 pm Field 2 double header 6:30 — 8:30 Field 3 double header 6:30 — 8:30 ' CITY OF CORCORAN PARK CAPITAL FUND REPORT 1 Memorial-] Mar-10 Interest Earned 8. Jun-09 Interest Earned 2,442.04 Memorial Stone Sep-09 (364.71' Oct-09 Bryan Rock Oct-09 B an Rock (72E Oct-09 Bryan Rock F Nov-09 Plants & Things yen Rock Dec-09 Kip9hom Trucking- Interest Earned avings�... Mar-10 Donation Mar-10 Interest Earned 1 1,536,07 p Corcoran Athletic Assoc May-10 ;Memorial Stone Jun-1 0 'Memorial Stone 50.00 Jun-10 Interest Earned 518.90 1 Jul-10 !Earl F Anderson (bleachers Paft Balance CITY OF CORCORAN T t_- -- - -. -- - - - -_ -. -..� _...-- .--- . - -w 11 _ PARK CAPITAL -- ._ -. - -- FUND REPORT- , .. _ _... a - - - -- _ _ _ .. he necke - - - - -- -- _.._.._. - T Date Park Pat Pu ! Memorial Park i T -ball held I t Parks Balance Auc,� -10 Aluma LTD (picnic tables) Dedication 1 Memorial J I ------ i.___ .... .... --- -___ -� i (3,819.75) 352,959.21 _ A -10 Lawn ICm ' 28 849.00 _ 324,110 21 Aug -10 _ ^Miller Trucking ----- - - - - 324,071 73 A� -10 - - Se 10 _ __P- Rice Co Electric MillerTruckin - -- ----- __�___,__. _ #- T -- j--- i-- - ' + (2,125.00}r - - - -- ~ - - - - -- -- ---- ;---- _- ___..t256�50)I -_- E -- �-- -. € - -- 321,946.73 - - - - - -- 321,690.23 Sep-10 {Twin City Seed _ ? 92 - } ; 320,970.31 Sep -10 Sep-10 _ !Scharber & Sons I Interest Earned 1 970 57 352.69 ' - - s - - - - - -- - - - 320,617.62 -- - Sep7 10 interest Eamed (sa i s I J 28.48 1 - - - - -- -- -+ - - - - -_- -I - -_ _322,588.19 _ 322,616.67 Sep-10 _ Chastek- Memorial Brick x3 ; s 150.00 1 1 322 766.67 Oct -10 Oct -10 — 1Stone & Steel (Memorial Park) .__._ !Patricia Krueger - - - -._ �- I -- - ._._._ ( 729.9 -! (487.99) f _ -- - - - -- - i 322,036.73 321,548.74 - _ fi__.______._._ -._. ^_ - Oct -10 M ;Moore Memorial Brick _ 5000 ` _ 3_21,598.74 Oct -10 Mn Dept of Revenue-Sales lax 262.61 321,336.13 Nov -10 Nov -10 ! Stone & Steel [ /Memorial Park � � { ! Sto &Steel Meorial Park) [/25.60 t _.1_ T 1 I 321,310.53 321,172.66 !In Kind M Labor & E ' �M " -- -- 10,068.00 321,172.66 Nov_10 ]Hennepin Count y T_Ball Grant 1 10,000.00 I 331,172.66 Nov 10 Nov 10 Vassalo Memorial Brick _ Halvestadt Memorial Stone 100.00 1 _ --•.--•.—•- •— .-_.__._a______________�__ _ ! 331,272.66 —__ _ —_ s - --- 138.38 - - -_ _ _ 331 411.04 Nov 10 10 Bechtold Memorial Brikc - _ 50.001 1 331,461.04 Dec Sunburst Memorial -Puhle Bench 645.10)' I 330,815.94 - -- - - -- YTD 2010 Total 1 16,055.02 645.10 53,593.59 (8, 199.40) 3,819.78 36,315.07 Total to date 1 1383,514..77 895.84 48,157.27 11,685.65 3,819.75 330,815.94 Fund Balance as of 12/31/10 I ' 330,815.94 NOTE: In kind city labor and equipment cost is NOT included in the fund balance. Reported here as information onl . i E 2 of 2 FARMERS STATE SAVINGS MONTH ENDED December 31 2011 TOTAL 123.49 $ 10,000.00 $ 11,656.30 .. . ........ . ... -Note: Report does not include 12/31110 interest allocation. 7d. Date Revenue Balance 12/20071 Year end balance 3120081 3.831 1,536.64 6120081 . ........ . ... . ...... 4.30 i 1,540.94 6/20081Milbrandt Donation 5 000.0id 6,540.94 12.38 6,653.32 9.57 6,562.89 8.10 _____.._____...,-- j-- - - - - -6 570.99 612009 6.84 6,577.83 7/2069IMilbrandt Donation 6000.0 1,577.83 09i 16.81 11,594.64 1212009, .. 17.55 11,612.19 ...... ... ....... 15.63 ------ 11,627.82 6/2010 14.501 11,642.32 91201041 13.98 11,656.30 . ........ .. ... TOTAL 123.49 $ 10,000.00 $ 11,656.30 .. . ........ . ... -Note: Report does not include 12/31110 interest allocation. 7d.