HomeMy WebLinkAbout2011-04-26 - Parks and Trails Agenda PacketCorcoran Parks and Trails Commission
Tuesday, April 26, 2011
7:00 to 9:00 PM
Corcoran Community Room
************************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
1) Convene Regular Parks & Trails Commission Meeting —Chair Krueger
2) Approval of-
a) Agenda
b) Minutes of 11/16/10 Meeting*
c) Minutes of 03/16/11 Meeting*
3) Open Forum
4) Presentations - Northwest Trail Snowmobile Club
5) Old / Unfinished Business:
a) Ryan/Streeter Proposal on Property Turn Back*
b) Park Dedication Ordinance and Formula Review -TDKA Consultant*
6) New Business
a) 2011 Fee Schedule*
7) Subcommittee & Miscellaneous Reports
a) City Council Liaison
b) P & T Subcommittee on Use of Alcohol in Parks*
c) P & T Subcommittee on Signage
d) Park Dedication Fund Balance*
e) Park Dedication Fund Balance — Draft Format*
8) Other Business
a) Agenda Schedule for remainder of year
9) Announcements
10) Adjourn
Next Meeting May 17, 2011 at 7:00 p.m.
Please contact City Administrator at 763 - 420 -2288, Ext 13(work) or 763 - 238 -0219 (cell) if you are
not able to attend the meeting, so that an alternate can be contacted to assure a quorum of members
are preset for the meeting.
*Includes information for packet
2b.
Corcoran Parks and Trails Commission
Tuesday, November 16, 2010
7:00 PM
Draft Minutes
Present: Trish Krueger, Tom Anderson, Val Nybo, Kevin Dale, Rachael Tessmer
(arrived at 7:40 pm), Rob Vassallo, Chad Robran, Michelle Hansmann, Lindsay Jacobs,
Tom Cossette,
Absent: Joan Parks
Others: Mayor Ken Guenthner (Council Liaison), Roz Milbrandt, City Administrator
Dan Donahue, Student Charles Jacobs
1. Convene. Chair Krueger called the meeting to order at 7:00 PM in the Corcoran
Community Center
2. Approvals:
a. Agenda.
i. Motion to approve agenda as presented: Robran /Anderson. All
voted Aye (7:0).
b. Minutes of 10.19.2010.
i. Chair pointed out that Commissioner Parks was present. Motion to
approve with change noted above: Nybo / Vassalo. All voted Aye
(7:0)
3. Open Forum. Council member Roz Milbrandt addressed the Commission:
a. Suggested that the Park dedication Ordinance needs to be updated and that
the council has authorized Consultant Shari Busse to assist in that
endeavor. Chair Krueger suggested that Ms. Busse come to the January or
February Commission meeting
b. Suggested that the agenda include information on who is the Council
Liaison for the coming meeting.
c. Thanked the Commission for the Memorial Garden Park dedication
ceremony held on October 19, 2010.
4. Presentations. None.
5. Unfinished Business
a. Final review of the Parks and Trails section of the 2030 Comprehensive
Plan.
i. Mayor Guenthner discussed his initiative to edit the draft 2030
Comp Plan in order to make it flow better to the reader, reduce its
size, make it more reader friendly, and to reformat where possible
Parks & Trails Minutes
11.16.2010
to take out the repetitiveness (and redundancies) where
appropriate. Also, his intent was not to change or modify: policies,
values, goals, objectives, or statements of fact.
ii. The commissioners commented on the inconsistencies in titles and
naming of various site. The city administrator said that he would
review the document and straighten this out.
iii. Motion to approve the P & T section of the 2030 Comp Plan
subject to the cleaning up of the titles and proper names:
Robran /Tessmer. All voted aye (8:0)
b. Review of Park Cost Spreadsheet compiled by Consultant Tina Goodroad.
Commissioners said that the cost spreadsheet is a good background
document and will need to be reviewed on a periodic basis to determine at
any point in time the changing market place and costs. Commission also
asked the city administrator to review the document and make sure all of
the values were adding up correctly.
c. Memorial Garden. Chair Krueger and Nybo updated Commission on
efforts to procure the memorial bricks. City staff will be the contact for
information and receipt of the applications for brick memorials.
6. New Business
a. 2011 Draft Budget Update. Administrator Donahue updated the
Commission on the Public Works and the Parks proposed budget for 2011.
b. Tracking City Public Works Personnel Time. Administrator Donahue
discussed how he and staff have since January 2010 been tracking and
documenting the time spent by Public Works employees on the various
programs and activities. Donahue showed that in 2010, staff was
documenting hours spent in five program areas (Parks, City Hall, Street
and Road Maintenance, Vehicles and Equipment Maintenance, and Misc.
Projects) and within these five areas, some 31 sub - programs (in Parks, the
subprograms are Mowing, Ball Field Maintenance, Ice Rink Maintenance,
Playground Maintenance, General Repair, and Other Misc. Activities).
Commission likes the idea of this documentation and expressed interest to
break the activities down further if possible.
c. Fee Schedule for Use of Parks Ball Fields and Parks related Activities.
Commissioners review the existing 2010 Fee Schedule. They were asked
to bring back at the next meeting if there were ideas for changes or
modifications. They should also think about making a recommendation on
the renting fees for the new Memorial Garden. Some ideas expressed were
to increase the damage deposit of the rental of the Community Room but
not make the Memorial Garden a separate fee. Chair Krueger asked that
this be put back on the agenda for the next meeting.
d. Re- Appointment to P & T Commission. Administrator Donahue reviewed
the Commissioner Appointment dates and the upcoming expiration of
terms for Chair Krueger and Parks. Also, the Commissioners expressed
Parks & Trails Minutes
11.16.2010
support for the two Student Commissioners to reapply for the present
school year.
7. Subcommittee and Miscellaneous Reports
a. Council Liaison Report. Mayor Guenthner discussed:
i. Would like to see a joint meeting between the council and the two
commissions during the first quarter of 2011 to discuss mutual
issues, concerns, opportunities, develop a work plan for 2011, and
other pertinent topics. All agreed that this would be a good idea to
pursue.
ii. Discussed the philosophy of governance and that the P & T
Commission have an important role to play in the overall decision
making in the City of Corcoran.
iii. Discussed and updated the Commission on :
1. 2030 Comp Plan
2. 2011 Budget process
3. PW Facility and options developed to date
4. Tax Increment Project (TIF) involving the extension of the
sewer and water pipes from the Maple grove boarder to the
vicinity of the downtown area of Corcoran.
b. Alcohol in the Parks. Subcommittee Chair Robran said that he was not
prepared at this time to discuss but would have information put together
after the first of the year.
c. Park Signage -No report
d. Park Dedication Fund. Commissioners reviewed the financial report. No
discussion. Other than affirming that the City Council had previously
approved the use of the non - governmental funds within the overall fund
for purchase of the Pat Puehl Memorial Bench.
e. Soccer Association. Robran said that the Commission should invite back
the soccer representative Rachael Brolim (who had previously addressed
the Commission on Sept. 21, 2010) to discuss the issues of the field
markers and who does work to install and who pays. Robran will discuss
this further with Ms. Brolim.
8. Other Business
a. Chair asked Commissioners to consider cancelling the December
Commission meeting due to the close proximity of the holidays. All
agreed to ask that the December P & T Commission meeting be cancelled.
b. Donahue and Mayor Guenthner in a question by Commissioners updated
the Commission on a request by developer Ken Streeter at the council
meeting of October 28, 2010 to possibly accept the property that was used
for wetland mitigation as part of the North Memorial Hospital
Parks & Trails Minutes
11.16.2010
development in Maple Grove in 2006 and 7. Commissioners asked that
this be put on the January agenda with a map for further discussion
9. Announcements. None
10. Adjourn. Motion by Nybo /Anderson to adjourn. All voted Aye (8:0). Adjourned
at 9:05 PM.
2
2c.
Corcoran Parks and Trails Commission
Tuesday, March 16, 2011
7:00 PM
Present: Trish Krueger, Tom Anderson, Kevin Dale, Chad Robran, Lindsay Jacobs,
Robert Vassello, Val Nybo, Rachael Tessmer
Absent: Joan Park, Michelle Hansmann,
Others: Council Liaison Roz Milbrandt, Council member Tom Cossette, City
Administrator Dan Donahue, TDKA Consultant Sherri Busse
1. Convene. Chair Krueger called the meeting to order at 7:00 PM in the Corcoran
Community Center
2. Pledge of Allegiance
3. Approvals:
a. Agenda.
i. Move Ms. Busse to item 6a from 6d.
ii. Add item 7c., voting for officers
iii. Motion: Nybo /Anderson to approve agenda as amended. All voted
Aye (7:0).
b. Minutes of 11.16.10 Commission Meeting:
i. Draft minutes indicate Commissioner Park both absent and present
ii. Appears that the actual number of commissioners voting and the
draft minutes indicating that number are inconsistent
iii. Chair requested that these minutes be brought back to the April 26,
2011 for approval after the questions noted above are answered.
c. Minutes of 02.15.11 Commission Meeting:
i. Motion: Anderson/Nybo to approve as presented. All voted aye
(7:0)
4. Open Forum. None
5. Presentations. Commissioner Anderson spoke about the Tree Give -A -Way
program which is jointly sponsored by the Commission and the Corcoran Jaycees.
The program this year has been announced in the Spring City Newsletter. 16
residents had already called about reserving trees. The commissioners will also be
setting up to distribute trees during the Spring Cleanup Day on Saturday, May 7th
6. Unfinished Business
a. TDKA Consultant Sherri Busse. Ms. Buss began a discussion on what is
in place and what is included in the Scope of Work. She needs to:
Parks & Trails Minutes
03.16.2011
i. Look at changes to the 2030 Comp Plan from the 2020 Comp Plan
ii. Review what is currently in place as to planning and ordinances
iii. Review the electronic spreadsheet developed by Bonestroo
Consulting and reviewed by the Commission in 2010 (she asked
that a copy be sent to her)
iv. Ask the question about the possibility of developing two different
Park dedication formulas based on whether properties are inside or
outside of the MUSA line (Municipal Urban Service Area) which
delineates the availability of sanitary sewer.
v. Ms. Buss reviewed for the Commission the state laws regarding
Park Dedication and the Corcoran Ordinance putting this state law
into action. She also reviewed court cases impacting city
ordinances and local practices of cities regarding dedication
requirements. Cities have to look at actual cost of park
development and base park dedication requirements to developers
on these actual costs. Also, can only charge developers for the
development of new parks, not existing park maintenance costs.
vi. Commission should begin by having an idea on:
1. Will the parks identified in the 2030 Plan will be
developed?
2. If parks will most likely no be developed during the 2010-
2030 span, they and the costs should be pulled out
3. Actual land values
vii. For the next meeting, Ms. Buss will:
1. Review the current formulas and costs
2. Get values of recent properties sold
3. Use densities from the 2030 Comp Plan
4. Differentiate land values of properties inside and outside
the MUSA line
5. Look at the sliding fee schedule possibility
6. Review what other communities are doing and practicing
viii. The matter of developing park standards for signage and other
physical amenities (trails, rest room facilities) will also be
discussed at the next meeting.
b. 2010 Report to the Council. The commission reviewed the proposed
report. All deemed the slides in the agenda packet as good. Commissioner
Robran will present to the council at the March 24, 2011 council meeting
c. Review of Joint Council /Commissions Meeting of March 3, 2011. No
comments other than all agreed that the joint meeting was beneficial and
Parks & Trails Minutes
03.16.2011
that this should be an annual event. The commissioners expressed
gratitude for the support of the city council over the past year.
d. Meeting between Commission Chairs and the Mayor. The chair will work
with the City Administrator and the mayor on setting up a meeting in the
near future for the chairs of the two commissions to meet with the mayor
on policy setting ideas for the future.
e. Ryan/Streeter Turnback Proposal.. Commissioners discussed the proposal
for the property to be given to the city. The Commission is interested but
will hold off discussing until the next meeting and after the council has
had an opportunity to review.
7. New Business
a. 2011 Tennis Court Use Agreement. The Commission reviewed the
proposed agreement. Motion: Robran/Tessmer to approve the agreement
as presented. All voted aye (7:0)
b. Review of Meeting with Commission members and Rockford School
Superintendent. Robran and Dale reviewed the meeting with the Rockford
School District Superintendent held on February 24, 2011. In that meeting,
the superintendent reviewed the costs being borne by the district for use of
sports facilities for which the District receives no benefit. He calculated
that approximately $42,500 was spent by the district and that he needed to
find a way for the users of the facilities to pay for the actual use. Donahue
informed the Commission that the mayor was planning to meet with the
superintendent in the near future and review these costs and the request for
cost coverage.
c. 2011 Commission Officers.
i. Motion by Anderson/Tessmer to elect Trish Krueger as Chair of
the P & T Commission for 2011. All voted aye (7:0).
ii. Motion by Vassallo/Nybo to elect Robran as Vice -Chair of the P
& T Commission for 2011. All voted aye (7:0).
8. Subcommittee & Miscellaneous Reports
a. City Council Liaison. Council member Milbrandt discussed the Sewer and
Water proposed project and the Public Works Facility project now before
the council. She also discussed the joint commission/council meeting and
how positive that was received.
b. Soccer Association. Little was discussed. Robran and PW Superintendent
Meister will follow up and talk with the principals of the Association
about what the Commission can do to further assist them to upgrade
facilities.
c. Athletic Association. Dale updated the commission on activities. He said
that as of that date:
i. 326 kids signed up for league baseball
Parks & Trails Minutes
03.16.2011
ii. There is 8 T -ball teams
iii. 8 Near ball teams
iv. 6 Traveling team
v. 1 girls traveling team
vi. 1 girls in -house team
vii. 1 Machine pitch boys team
d. Park Improvements. No report.
e. Park Dedication Fund
9. Other Business. None
10. Announcements. None
11.Adjourn. Motion by Anderson/Robran to adjourn. All voted aye (7:0) at 9:46 pm.
Respectfully Submitted,
Daniel J. Donahue
City Administrator
2
i� e wenck
TO:
Dan Donahue, City Administrator
FROM:
Kent Torve, P.E.
DATE:
April 5th, 2011
SUBJECT:
Ryan Companies Wetland Mitigation Site
Wenck Associates, Inc.
1800 Pioneer Creek Center
P.O. Box 249
Maple Plain, MN 55359 -0249
(763) 479 -4200
Fax (763) 479 -4242
E -mail: wenckmp @wenck.com
Background
In 2005, Ryan Companies proposed to impact wetland for a development project within the City
of Maple Grove. Working with the City of Maple Grove, the Elm Creek Watershed
Management Commission, and the City of Corcoran, Ryan Companies gained approval to
create approximately 12 acres of new wetland as mitigation for the impact within the City of
Corcoran on Parcel #27- 119 -23 -44 -0027. The property is generally located along the east side
of Old Settlers Road.
During the wetland permitting /approval process it was determined that the City of Maple Grove
would be the Local Government Unit with the responsibility to oversee and ensure the success
of the wetland mitigation/creation. A new wetland creation requires up to five years or more of
monitoring and maintenance activities to meet the performance standard required in law.
Presumably, Ryan Companies is nearing the end or has successfully completed the necessary
monitoring and maintenance to achieve a Final Approval of their wetland mitigation
responsibilities under their Wetland Conservation Act (WCA) permit.
Property Restrictions and Covenants
Ryan Companies has approached the City of Corcoran to assume ownership of the property and
therefore we have reviewed the City file and put together a summary of items regarding to
wetland condition and process. As part of the WCA permitting process for wetland mitigation
sites, a Declaration of Restrictions and Covenants (DRC) has been established and filed for the
subject property with Hennepin County. The DRC establishes a perpetual conservation
easement for the property pursuant to Minnesota Statute Ch. 84C to fulfill the requirements and
ongoing functions and values created through the Wetland Replacement Plan. The restrictions
of the DRC include provisions that the property cannot be used for certain uses including but
not limited to: agricultural crops, livestock grazing, and constructing structures.
Request for Additional Documentation
To evaluate the current condition of the wetlands and the property in general, staff recommends
obtaining the following for further review:
1. Although the City file contained a project plan, we recommend we review an As -Built
or Record Drawing of the pipe inverts, topography, wetlands, and "hill ";
2. All annual Wetland Mitigation Monitoring Reports; and
3. Available correspondence regarding the Wetland Mitigation Site including: Technical
Evaluation Panel (TEP) Findings since construction, approval of wetland mitigation
areas, currently prescribed and outstanding maintenance activities, and correspondence
relative to the project from the City of Maple Grove.
Recommendation
Should the City Council wish to pursue this parcel, Wenck recommends the City collect an
escrow from Ryan for $5,000 along with the above documents to review the hydraulics, conduct
a property walkthrough with Public Works, and interview Maple Grove LGU regarding the site.
A memorandum of findings will be provided to Council upon completion.
FlEmKDA 444 Cedar Street, Suite 1500
Saint Paul, MN 55101
The right time. The rightpc%Ae, The right compvV (651) 292 -4400
(651) 292 -0083 Fax
�y
www.tkda.com
MEMORANDUM
To: Corcoran Parks and Trails Reference: Parr Dedication Ordinance Update
Commission
Copies To: Dan Donohue, City Administrator
Kendra Lindahl , City Planner
Proj. No.: 14855.000
From: Sherri Buss, R.L.A., TKDA Routing:
Date: April 18, 2011
This memo provides information and analysis related to the issues identified at the Park and Trails
Commission meeting on March 16 for the update of Corcoran's Park Dedication Ordinance. We will discuss
the information on April 26. The topics addressed include the following:
• Information regarding statutory requirements for fees, and information on the fee structures used by
neighboring communities
• Options for revising the Corcoran fee, based on approaches used by other communities
• MUSA and non -MUSA fee options
• Other ordinance issues
I. PARK DEDICA'T'ION FEE STRUCTURES
Background
Minnesota Statutes Section 462.358.Subd.2b allows cities to require that a reasonable portion of any
proposed subdivision be dedicated to the public, preserved for conservation purposes, or dedicated for public
use as parks, playgrounds, trails, wetlands or open space. In order to require dedication, the statute also
indicates the following:
® The city must have an adopted capital improvements plan and an adopted parks and open space plan
or adopted parks, trails and open space chapter in its comprehensive plan.
® The city may choose to accept a cash fee from the applicant for some or all of the lots in the
subdivision, based on the average fair market value of the unplatted land no later than the time of
final approval (called "cash in lieu" of dedication).
There must be an essential nexus (nexus means a "substantial connection ") between the fees or
dedication and the municipal purpose. "The fee or dedication must bear a rough proportionality to
the need created by the proposed subdivision or development."
Cities use a variety of formulas to determine the required dedication of land or the cash in lieu of dedication.
The formulas are based on the projected cost of the parks, trails and open space that will be provided in the
future, and the development projected in the comprehensive plan that may provide demand for additional
parks, trails and open space. The calculations result in a percentage value for the amount of land that the
City will require to be dedicated in each new subdivision. The City may then determine a cash in lieu
amount that may be required, based on the required land dedication.
An Employee Owned Company Promoting Affirmative Action and Equal Opportunity
Corcoran Parks and Trails Commission Page 2 April 18, 2011
Park Dedication Ordinance Update
® Some communities use s single percentage value for all types of land uses. This is becoming less
common among Metro area communities, as cities try to relate the dedication to the level of facility
use. For example. the Cities of Elk River and Andover reauire dedication of 10% of the land of all
subdivisions for parks, trails and /or open space.
o Other communities use different values for single - family, multi- family, commercial and industrial
uses. The differing values are related to the potential use of park, trail and open space facilities by
each of the land use categories. Exam les of this approach are provided below. The examples reflect
common approaches to fees in communities in the Metro Area that have graduated fees based on land
use intensity. The graduated fee structures make assumptions that development with higher density
(more people per acre) creates higher demand for park and trail facilities, and that the use created by
commercial and industrial uses is not as high as the use generated by residential land uses.
Examples Dedication Formulas based on land use type
City of Medina
• Park dedication for any residential subdivision will not exceed 10 percent of buildable land
• The minimum cash contribution is $3,500 per dwelling unit, and the maximum is $8,000 per dwelling
unit. (This allows the city to cap the contribution for larger, rural lots)
• For non - residential land uses, the cash in lieu contribution required is 8 percent of the value of the
land
Maple Grove
® Land dedication requirement
o Less than 9 units per gross acre -10% of subdivision acres
0 9 or more units per gross acre -11 % of subdivision area plus an additional 1 percent for
each additional dwelling unit per acre over 9
o Developments that have affordable units (as determined by the city), some types of higher
density units, and memory care and assisted living units have some reduction in the required
dedication (20 -25 %)
® Commercial /industrial dedication requirement is 7.5 percent of the subdivision or development.
Minnetrista
Land dedication requirement
o Residential: 1013% of gross acreage, with higher density developments paying the higher
rate
o Commercial: 5% of gross acreage
o Maximum per residential unit: $25,000 (While high, this maybe less than 10% of the value of
residential lots near Lake Minnetonka.)
Dayton
Residential land dedication requirement:
o 0 -2.5 units /acre. 11%
Corcoran Parks and Trails Commission Page 3
Park Dedication Ordinance Update
• 2.6 -5.0 units /acre: 12%
• 5.17.5 units /acre: 13%
• 7.6 -10.0 units /acre: 14%
• 10.1.12.5 units /acre: 15%
• 12.6 -16.0 units/acre: 16%
• For each additional 2.5 units over 16 /acre, add 0.25%
• Industrial and commercial land dedication requirement: 5%
• Cash in lieu based on land dedication
• No maximum or minimum fee for "rural" lots or subdivisions
April 18, 2011
Discussion_— Corcoran's Existinff Park /Open Space Dedication Requirements and Comparison to other
f.nmmunitin.r
Corcoran's current ordinance includes a fee structure that provides for land dedication based on land use:
® Up to 6 units per acre: dedication requirement is 10 % of land or cash equivalent
• 6 units or more: 12 percent of land or equivalent
• Maximum dedication: $6,000 per residential unit
• Commercial/industrial: 5% of land or cash equivalent
• The current approach is consistent with many of the fee structures used by nearby and similar
communities in the Metro Area.
Some changes that could be considered include:
1. Adding more categories to the fee structure, based on residential densities and land uses proposed in
the Comprehensive Plan.
o The Corcoran 2030 Comprehensive Plan includes the following land use categories:
• Rural /Ag Residential
• Existing Low Density Residential (1 unit/2 acres minimum)
• 2030 Low - Density Residential (3 -5 units /acre)
• Medium Density Residential (6 -8 units /acre)
• Mixed Density Residential (8 -10 units /acre)
• High Density Residential and Mixed Use (10+ units per acre)
2. Having a single fee for all categories of land use, such as the Elk River ordinance. This is easy to
administer, but does not relate the dedication requirement to demand based on land use
3. Allowing a reduced fee for some types of senior housing projects, such as the Maple Grove ordinance
4. Revising the maximum dedication fee —could include a fee range, such as Medina. While this
provides flexibility, it also might complicate decision- making
5. Revising the commercial/industrial dedication fee —this fee is typically less than the fee for
residential uses, and should be related to assumptions about use. As noted above, some communities
have a 7.5 or 8 percent dedication requirement for these land uses
Corcoran Parks and Trails Commission Page 4 April 18, 2011
Park Dedication Ordinance Update
Fee Calculations —A Critical Issue to Consider
As the Consulting Parks Planner began to develop options for park fee structures, she identified a critical
issue related to the proposed park system costs based on the 2030 Park and Trail Plan:
• The proposed park and trail system included in the 2030 Comprehensive Plan was expanded greatly
from the system proposed in the 2020 Comprehensive Plan. The number of acres proposed for
acquisition was more than doubled, and the numbers of facilities and lineal feet of trails were also
expanded significantly. However, the expected area and intensity of development was not increased
significantly from the 2020 Comprehensive Plan.
• The proposed cost of the 2030 park and trail system plan is approximately $33,000,000. Using
several formula options, the total amount of land/cash in lieu that could be generated by the amount
of development proposed in the Comprehensive Plan through 2030 is the following:
• Using a 10% dedication requirement for all land uses - -$13,190,000
• Using the current dedication requirement— $12,824,000
• Using a graduated scale with 10 -14% for residential uses and 5% for C/I uses -- $13,834,750
• These calculations are shown on an attached page.
• The expected development in the city cannot support the proposed 2030 park system, unless the
park fee is increased by several times. The Park Commission should consider reducing the
facilities included in the plan or identifying some facilities as post -2030 facilities.
• For a comparison, the cost of the 2020 Park and Trail Plan land and facilities using current
land costs would be $11,398,500.
It would be difficult for the City to establish a park fee that would generate the land and cash needed to
support implementation of the 2030 Park and Trail Plan at a cost of $33,000,000. The City's fee would need
to be almost 3 times the fees charged by neighboring communities and others in the Metro Area.
The planner suggests that the Park and Trail Commission re- evaluate the 2030 plan and determine
whether the proposed expansion is reasonable. (One option: If the Park and Trail Commission used
the 2020 Plan and swapped the "community play fields" in that plan for the proposed Athletic
Complex, the total cost would be similar to the approximate $13,000,000 that could be generated
under any of the proposed dedication options above. The additional trails and parks could be
identified as post -2030 facilities if kept in the plan.)
II. OTHER ORDINANCE ISSUES
Park Fee FormulasMUSA and NON -MUSA
Minnesota Statutes 462.358 requires that "municipalities may chose to accept a cash fee as set by
ordinance from the applicant for some or all of the new lots created in the subdivision, based on the
averave fair market value of the unplatted land for which park fees have not already been paid, no
later than at the time of final plat." This requirement is included in the City's current park dedication
ordinance. The Developer currently submits an appraisal at the time of the preliminary plat
application. The City reviews this, and the Council determines the fair market value, prior to
approval of the final plat.
Corcoran Parks and Trails Commission Page 5 April 18, 2011
Park Dedication Ordinance Update
a Given the difference in value between land that is within and outside the MUSA. there is
typically a difference in dedication requirements between MUSA and non -MUSA development. The
Hennepin County Assessor indicates that the current value of non -MUSA land in Corcoran is
$15,000 per acre, and the current value of land inside the MUSA is $25,000 per acre. There have
been so few recent land transactions in Corcoran that local appraisers suggest that it is difficult to
estimate current actual values of land inside and outside the MUSA. But it is likely that there will
continue to be a significant difference between lands developed inside and outside the MUSA.)
® Reduced fee requirement for areas outside the MUSA. The City of Blaine uses a 5% dedication
requirement for residential development with a density of 0 -1 unit per acre. These are units
developed outside the MUSA.
The current ordinance also has a maximum dedication requirement of $6,000 per residential unit.
The value was intended to keep. the fee reasonable for single-family homes developed on multi -acre
lots by requiring the same fee dedication as would be required for a single family home in the low -
density residential area. Given the lower land costs in the current cost estimate, the equivalent
minimum fee per residential unit for the 2030 plan (based on a land value of $25,000 per acre) would
be approximately $900. The City Planner and assessor caution that land values are unlikely to remain
at the current depressed values through 2030. The City Planner and Park Planner suggest that it
would be more reasonable to assume a value between $80,000 and $100,000 per acre in the MUSA
area. In that case, the minimum dollar value would be between $2,400 and $3,000. The ordinance
could be amended to include the lower value.
Another option for differentiating between MUSA and non -MUSA fee dedication would be to
assume that those outside the MUSA should pay for development of the trail system, open space
parks and athletic complex, but not for the neighborhood and community parks that would more
likely serve residents of the MUSA area. The value of the "non- MUSA" facilities is about 68 percent
of the total estimated cost of the 2030 park and trail system, and 60 percent of the total estimated cost
of the 2020 park and trail system. So the park fee dedication for those outside the MUSA could be 60
or 68 percent of dedication required within the MUSA area, on a per acre basis. This could be
combined with a maximum per unit cap on dedication fees, if desired.
Land Values
The Park Planner left calls with appraisers in the area, but those calls had not been returned at the time that
this memo was developed. Recent contacts by other city staff with appraisers indicated that there have been
no recent land transactions in the area that would provide good information on land values.
The County Assessor's office noted that her office estimates current land values at $25,000 within the
MUSA, and $15,000 outside the MUSA.
The City Planner and Park Planner suggest that current assessed values are likely to be low in comparison to
what they may be 10 -20 years from now or when the market improves, due to current depressed market
conditions. There are no recent transactions in the Corcoran area to generate comparable values. Our
"guess" about values based on activity in other communities that we are aware of is that if development
Corcoran Parks and Trails Commission Page 6 April 18, 2011
Park Dedication Ordinance Update
picks up, land values of $80,000 - $100,000 per acre in the MUSA and $20,000 - $30,000 in the non -MUSA
area may be reasonable assumptions. (The 2020 park and trail system costs were developed based on values
at that time of $180,000 per acre for land within the MUSA and $40,000 for land outside the MUSA.)
The critical point is that we use similar land values to estimate the cost of system development and the park
dedication fee requirements. When there is more development activity and better information on land
values, the park system costs and fee can be recalculated.
The 2030 Park System costs should be recalculated when the plan has been revised by the Park and Trail
Commission to be closer to a level that can be supported by expected development through 2030. The
Commission and Council may provide direction on the land values to use in the calculation.
Other Ordinance Issues
The Park Planner discussed the current ordinance with the City Planner, to determine whether there were
other issues that should be addressed, based on implementation of the ordinance since its adoption. The City
Planner noted the following:
The current ordinance is relatively easy to implement and is very defensible.
If the Parks Commission recommends differing dedication requirements by density or land use type,
it should have a rationale for the differences based on estimated demand for park and trail facilities.
The rationale does not need to be in the ordinance, but should be available in a background memo if
questioned by developers.
The ordinance should be clearer about trail dedication requirements and construction costs (Section 7,
Item A). Most ordinances require that developers provide grading and ground cover for dedicated
park and trail areas, but do not necessarily require developers to construct trails at their own cost. An
example from Maple Grove is the following:
o Installation of improvements. As part of them development contractor site plan approval
responsibilities, owners and developers shall be responsible for making certain improvements
to the developments for parr playgound, trail and public open space purposes, including, but
not limited to, finished grading and ground cover for all park playground, trail and public
open spaces within their developments. "
The Consulting Park Planner recommends that items D and E in Subdivision 2 be taken out of the
ordinance. The rationale for the percentage of Commercial and Industrial park dedication would be
moved to a memo that will discuss the rationale for the requirements for all land uses.
Dedication credit for "private" parks. (Corcoran Ordinance Subdivision 8.) Minnesota Statutes
462.358 requires that "In establishing the portion to be dedicated or preserved or the cash fee, the
regulations shall give due consideration to the open space, recreational or common areas and facilities
open to the public that the applicant proposes to reserve for the subdivision." The statute does not
include a requirement for credit for facilities that are not open to the public. Local ordinances vary
on this issue. Most do not give credit for park and trail facilities that are not open to the public. The
Maple Grove ordinance is similar to the Corcoran ordinance, and gives credit for private facilities up
to 25% of the dedication requirement.
Corcoran Parrs and Trails Commission Page 7 April 18, 2011
Park Dedication Ordinance Update
III. SAMPLE FEE CALCULATIONS
Land Use Assumptions from the 2030 Comprehensive Plan—Developable Acres 2010 -2030
Existing Residential (0 -2 units /acre)
Low Density Residential (3 -5 U /A)
Medium Density Residential (6 -8 U /A)
Mixed Residential (8 -10 U /A)
High Density/Mixed Use (10+ U /A)
Commercial
Industrial
1240 Acres /632 units maximum — non -MUSA
2716 Acres - -MUSA
147 Acres - --MUSA
555 Acres - -MUSA
386 Acres- -MUSA
5044 Acres Residential
222 Acres- -MUSA
506 Acres —MUSA
5772 Acres - -TOTAL
Land Values -- $25,000 per acre MUSA; $15,000 per acre non -MUSA (from Hennepin County Assessor)
Scenario 1: Current Ordinance
1240 Acres x 10%-124 Acres x $15,000 =
2716 Acres (3 -5 /Acre) x 10% =271.6 Acres x $25,000 =
1088 Acres (6+ /Acre) x 12 1/o= 130.56 Acres x $25,000=
728 CA Acres x 5% = 36.4 Acres x $25,000 =
Scenario 2: Flat Fee of 10% Land or Cash in Lieu
$ 1,860,000
$ 6,790,000
$ 3,264,000
$$ 910.,000.
$12,824,000 park dedication with developable
acres proposed in Comp Plan
1240 acres non- MUSAx10% =124 Acres x $15,000= $ 1,860,000
4532 acres MUSA x 10 0/o=-453.2 Acres x $25,000 = $ 11,330,000
$ 13,190,000 park dedication per Comp Plan
Scenario 3: Graduated Fee
124 0. 0 acres non -MUSA x 10% = 124 Acres x $15,000 =
2716 low density acres x 11 % = 298.76 x $25,000 =
147 medium density acres x 12% = 17.64 x $25,000 =
555 mixed density acres x 13% = 72.15 x $25,000 =
386 high/mixed use acres x 14% = 54.04 x $25,000
728 C/I Acres x 5% – 36.4 Acres x $25,000 =
$ 1,860,000
$ 7,469,000
$ 441,000
$ 1,803,750
$ 1,351,000
$ 910,000
$13,834,750 park dedication per Comp Plan
STAFF REPORT
Document No. 6a.
Council Meeting:
April 28, 2011
Prepared By:
Jill Smith -Arens
Topic:
2011 Fee Schedule (attached)
Action Required:
Adopt the changes
Summary:
Listed below is the suggested changes staff recommends council to
change upon researching other cities and staff time to help condense the
fee schedule for items that have become obsolete. They are currently
categorized on individual pages by department for easier research.
ADMINISTRATIVE
Assessment Search — This is the price the County charges the City.
Comprehensive Plan — Researched other cities fees and this book size is
comparable to the Code Book. (Time and materials to print)
Maps — Removing Black & White and Black & White laminated. Not readily
available at City Hall. Have found people prefer the colored maps, we have
the colored maps ready or available in the front files. We have a color
printer to print in house. Maps are also available on the website.
11x17 and 22x34 laminated maps were increase to cover the expense to
have these maps printed at Rogers Printing.
Newsletter Advertising - This fee was based off color copying at .05 per
page and goes out to approx 1900 residents. On the average we have 4
pages printed on 11 x17 papers. The total cost for each mailing of the
newsletter is approx. $1175.00 which goes out 3x year. (To print and mail
one full page as a flyer would be approx. $785.00). The fees proposed to
be adopted are base off the above numbers. These fees help reduce the
budget expense to continue with the formatting we are currently using.
BUILDING PERMITS — Staff has researched other cities and would like to
recommend the changes listed from the attached information. These fees
will help cover the expenses incurred at the City for the time spent by staff
processing and materials used for a building application and permit.
COMMUNITY - These fees were recommended by the Parks and Trails
Commission.
MISC. PERMITS — LICENSE - Increased fee for sign permits as City
Planner will sometimes review these applications.
Utility Permits - $75.00 this fee is to cover costs of staff reviewing and
issuing permits.
PLANNING DEVELOPMENT AND ZONING —
Ag Preserve - Changed fee application to meet State Statue
Environmental Review - Added per City Planner Kendra Lindahl
POLICE
Minor wording changes
PW — CODE ENFORCEMENT
Equipment Usage — These fees were added for FEMA reporting
2011 LICENSE & PERMITS FEE SCHEDULE
General Ledger Number Business
LIQUOR / TOBACCO
2010 2011
Temporary 3.2 Malt Liquor Lic.
Temporary Permit - Per Daily Event
$10.00 $10.00
Temporary Permit - Annual Max.
$100.00 $100.00
Beer 3.2 Malt Liquor Lic.
On Sale
$100.00
Off Sale
$15.00
Investigation (New /Transfer Lic.)
$100.00
Intoxicating Liquor License
On Sale
$4,000.00
Off Sale*
$150.00
Sunday Sale*
$200.00
Investigation Fee (New /Transfer Lic.)
$300.00
2:00 AM Extension
$100.00
`Fee Limited By State Law
Fireworks Permit
Per Event
Tobacco Permit
Permit
Other
Hobby Kennel - Annual Fee
Commercial Kennel - See Home Occupation
Burning Permit
Permit Valid for 10 days
When 3" Snow On Ground
*Burning Not Allowed in Commercial Area
Driveway Permit
Permit Fee
Does not include culvert
Grading & Land Reclamation Permit **
$25.00
$150.00
$75.00
$10.00
N/C
Under 300 Cubic Yards $35.00
Over 300 Cubic Yards - residential $300.00
* Per Acre $250.00
`One Acre Minimum (No security fee for under 300 Cubic Yads required)
$100.00
* *In the event that there are critical conditions or concerns with the area to be graded or reclaimed, the City
igineer or other designated City Staff shall determined an amount to be secured to assure the completion of the
project. In the event that there are unique circumstances to the site additional fees may be imposed to cover
additional staff time necessary to process the permit.
Commercial Tow Truck
Daily Permit
Seasonal - Emergency
Seasonal - Home Delivery
Seasonal - Non Emergency
$750.00 $750.00
$100.00 $100.00
$250.00 $250.00
$250.00 $250.00
$500.00 $500.00
6a.
jsmith- arens:
Fees based on previous City Planner
invoices charges
jsmith - arens:
This fee will cover
Administrative costs.
Researched other cities.
Agriculture ( 9Ton only)
*All Charges are Per Truck - Permits are Restricted
— Emergency is Septic, Liquid Propane & Similar
No Planning Comm Review -Temp
No Planning Comm Review -Perm
Planning Commission Review
Signs
Wetland Buffer Sign
Requests for information are to be made in writing
IE:Comcast, Qwest, Embarq
N/C N/C
$95.00 $115.00
$150.00 $172.50
$250.00 $287.00
$20.00 $20.00
N/C $75.00
6a.
City of Corcoran
General Ledger Number
2011 ADMINISTRATIVE FEE SCHEDULE
2010
2011
Records & Service for City Document (includes Tax)
Address List
$30.00
$30.00
Resident Address List Labels
$60.00
$60.00
Assessment Search from County
$0.00
$25.00
CD -R (Any documents to be downloaded)
$30.00
$30.00
Fax
$0.50
$0.50
Interest charge on past due Escrows if not paid with 30 days of bil
10%
10%
Notary Fee - per document
$1.00
$1.00
CODES (Books)
Code Book (codes /zoning /subd) Binder
$65.00
$65.00
Comprehensive Plan
$40.00
$65.00
Municipal Code Only
$35.00
$35.00
Subdivision Code Only
$35.00
$35.00
Zoning Code Only
$35.00
$35.00
COPIES
Copies BW up to 8 1/2x14 pp
$0.30
$0.30
Copies oversize per page
$0.55
$0.55
Copies Color up to 8 1/2x14 pp
$1.00
10%
Copies Color oversize
$1.30
$1.30
Surveys
$3.25
$3.25
Surveys Requested by property owner
$1.00
$1.00
Labor /Staff Research
Normal Business Hrs (1 hr min.) per hour
$65.00
$65.00
After Hours (1 hr minimum) per hour
$100.00
$100.00
Late Fees /Penalties
Returned Check Fee *
$38.00
$38.00
Late Fee Charge -Over 30 days
1.5% / mo
1.5% / mo
*Plus any additional fees charged by the bank
Maps
jsmith - arens:
-
remove
Do not have this readily
Q io Q, , , ,,
$fig
remove
availabe at City Hall
8 1/2 "x11" (Color)
$3.00
$3.00
81/2 "x11 "(color Laminated)
$5.00
$5.00
„!x4-7f ':w)
$3 89
remove
11 "x"" (BW Larn nated)
$ 9
remove
11 "x17" (color)
$5.50
$5.50
11 "x1 7" (color Laminated)
$11.00
$15.00
22 "x34" (Blueline)
$6.50
$6.50
22 "x34" (Blueline Laminated)
$23.00
$23.00
22 "x34" (color)
$11.00
$11.00
22 "x34" (color Laminated)
$27.00
$40.00
36 "x42" (color)
$23.00
$23.00
36 "x42" (color Laminated)
$60.00
$60.00
Topos - Per Acre
$16.00
$16.00
Topos - Per Sheet
$5,150.00
$5,150.00
Topos - Non -Legal Copy
Reproduction
Cost
*Laminated Maps must be special ordered
jsmith - arens:
Newsletter Advertising /incl. print & mailing to 1900 Residents (color)
Currently the City receives
Advert. Newsletter Full page
$400.00
donations from non profit
organizations. The cost to print
Advert. Newsletter 1/2 page
to be
determined at a
$250.00
the newsletter is $.05 per page
Advert. Newsletter 1/4 page or Business card size
later date
$75.00
mailed to approx. 1900 residents.
Insert flyer for mailing supplied by customer
200.00
$200.00
Recycling Fee - Per waste Management Contract
Recycling Fee (Annual)
$33.00
$33.00
Delinquent Charge
$10.00
$10.00
New Homeowner Bin
$5.00
$5.00
Replacement Bin
$10.00
$10.00
Newly Constructed Homes are Pro -Rated
2010 BUILDING PERMIT FEE SCHEDULE
General Ledger Number
Fees listed below donot include State Surchages
Demo - Based on valuation
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$15.00
2010 Issued Permits
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City has costs for makingin
copies and supplies. If permits are mailed
to applicant the City incurres an
$
62.50
additional expense for postage.
$0.00
$0.00
Mechanical - Furnace /AC (per unit)
$58.00
$43.50
$
14.50
Plumbing with up to 11 fixtures
$45.00
$33.75
$
11.25
Additional fixtures
$4.00
$3.00
$
1.00
Reroof, Reside & Windows
$39.00
$29.25
$
9.75
Water Heater
$15.00
$11.25
$
3.75
Water Softner
$15.00
$11.25
$
3.75
Mobile Home Installation
$250.00
$187.50
$
62.50
Permit Extention (After 180 days)
$0.00
$0.00
$
-
Other fees based on Valuation from 1999 Uniform
Building Code
$15.00
$3.75
E
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LL N
Proposed Permit Fees for 2011 Fee Schedule o
These permits are first
reviewed by City Staff then
passed over to the City
Planner for review if unable to
determine regulations.
Mechanical - Furnace /AC (per unit)
Plumbing with up to 11 fixtures
Additional fixtures
Reroof, Reside & Windows
Water Heater
Water Softener
obile Home Installation
Permit (After 180 days)
N
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Q m
O LL
CL`
$75.00
$50.00
$4.00
$90.00
$20.00
$15.00
$250.00
$0.00
73 $ 1,058.50
1.5
0.75
28 $ 315.00
N
Y
on
C o
O
109 $ 1,062.75
1.5
0.75
$ -
1.5
0.75
$
1.5
0.75
$14.50
Q
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Total $ 2,436.25
U
$29.25
$39.00
$9.75
N
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$39.00
of N y
of
N
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$14.50
Q
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2010 Issued Permits
$33.75
$56.25 $ 18.75 73 $ 1,368.75
$37.50 $ 12.50 28 $ 350.00
$3.00 $ 1.00 $ -
$67.50 $ 22.50 109 $ 2,452.50
$15.00 $ 5.00 $ -
$11.25 $ 3.75 $ -
Other fees based on Vataati frootL m 1999 Uniform Building Code
Plan Review
Decks, New Home, Accessory Structures, etc. $25.00 $0.00 $ 25.00
(Base fee of $25.00 plus any additional costs for City Planner to review) Total
Increased Revenue (Based off 2010 permits issued)
$29.25
$39.00
$9.75
N
Y
$29.25
N
`
U
>
d
c
Compariable to other Cities, currrent fees
$39.00
$9.75
m '
Y
charged for a residential counter issued
°
$14.50
d
o
building permits (2010 Information)
T
o
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m
$33.75
$45.00
$11.25
�e
0
$43.50
a.
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T
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$11.25
$15.00
U
U
Water softener
Reroof
$29.25
$39.00
$9.75
$79.46
Reside
$29.25
$39.00
$9.75
$95.57
Replacement windows
$29.25
$39.00
$9.75
$95.57
Mechanical - Furnace
$43.50
$58.00
$14.50
based on valuation
Mechanical - AC
$43.50
$58.00
$14.50
based on valuation
Up to 11 fixtures 4.00 ea. Plumbing
$33.75
$45.00
$11.25
0
Fireplace
$43.50
$58.00
$14.50
based on valuation
Water Heater
$11.25
$15.00
$3.75
$25.50
Water softener
$11.25
$15.00
$3.75
$25.50
$ 4,171.25
$ 1,735.00
2O2
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1.5 0.75
1.5 0.75
1.5 0.75
1.5 0.75
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$25.50
$60,00
$50,50
$100.50
$100,50
$50,50
based-valuation
$90,50
based on valuation
$25.50
$60.00
$50.50
$100.50
$100.50
$75.50
basedonvaluation
$90.50
based on valuation
$25.50
basedonvaluation
$50,50
$75.50
$50,50
$50,50
based on valuation
$45,50
based on valuation
$25.50
,$`38,50
.$50,50
based on valuation
$50,50
$50,50
based on valuation
based on valuation
based on valuation
$25.50
$26,50
$50,50
based on valuation
$50,50
$50,50
based on valuation
based on valuation
based on valuation
$50.50
$33.50
$50.50
$50.50
$50.50
$75.50
based on valuation
based on valuation
based on valuation
$30.50
$15.50
$15.50
$50.50
$15.50
$15.50
based on valuation
$25.50
based on valuation
$15.50
$16.50
$50.50
$15.50
$15.50
$50.50
$15.50
n/a
based on valuation
2011 COMMUNITY FEE SHEDULE
General Ledger Number Civic Center Rental Fee - PER DAY
jsmith - arens:
Jeanie:
• Same rent and deposit amount
applies to the Memorial Park. P &
T suggested that the deposit go
from $250 to $350.
• Since there are no outside
restrooms, they rent the
Community Center which includes
the Memorial Park. Cannot rent
one without the other.
Daniel 1. Donahue
City Administrator
City of Corcoran, MN
8200 Co. Rd. 116
Corcoran, MN 55340
ddonahue @ci.corcoran.mn.us
Work: (763) 420 -2288 Ext. 13
Cell: (763)238 -0219
jsmith- arens:
Recommend at this time to raise
fees to cover expenses of Porta
Pottys garbage service. Currently
there is no restroom facilities with
running water or drinkable water.
In 2008 and 2009 the Shelter /Park
was rented 16 times and in 2010it
was rented 19 times
* *Corcoran Public Service Groups
2010 2011
N/C N/C
** Include - Corcoran" Jaycees, Lions, Pioneer Society, Seniors, Athletic Assoc. NW Trails
Sun. - Thur. no kitchen $100.00 $100.00
Sun. - Thur. with kitchen $125.00 $125.00
- no kitchen
$150.00
$150.00
Fri - - Kitchen
$275.00
$275.00
Sat. - no kitc
$300.00
$300.00
Sat. - with kitchen
$350.00
$350.00
Corcoran residents re ve a 10% discount. Fee includes required sales tax
Observed Holiday wi or w/o kitc n - NO DISCOUNT APPLIES $150.00 $150.00
• Police Security serving alcohol t hr no discount applies) $60.00 $60.00
• Reserve Officer Event Security (per o di count applies) $15.00
*Must contact Police for details and contract
General Public Non - Profit Groups Receive a 15% discountt on the above fees
Non- profits incl. Churches, Henn.County Fair, Youth, Educational Seminars
ene0l Public Nn n- Profit Groups - PAM
If Contract 6 + time yr. no kitchen
If Contract 6 + time yr. with kitchen
Pivic Center /Memorial Garden Damage Deposit
Damage Deposit
*All Rentals including N/C must have deposit
If Renting Civic Center Facility
Non use of Civic Center (Includes use of restrooms only)
ENGRAVED MEMORIAL BRICKS - (Plus Tax)
4x8 -3 lines /15 Characters
12x12 - 9 lines or text 24 characters per line
Engraved Stone 3 lines of text 15 characters per line
48" Maintenance Free Bench
Concrete Bench - 22 Characters
Granite Bench Price varies with bench
Product and prices subject to change with vendors
Mon - Sun
Stage Setup
AV Equipment Rental - Per Item
[City Park - Picnic
Rental Fee
Damage Deposit
Corcoran residents receive a 10% discount. Fee includes required sales tax
Camp Groups,
$5050.00
$80.00 80.00
$250.00 $350.00
FREE FREE
$150.00
$50.00
$50.00
$100.00
$100.00
$150.00
$150.00
$516.00
$516.00
$225.00
$225.00
$50.00 $50.00
$65.00 $65.00
$75.00 $75.00
$250.00 $250.00
$55.00 $75.00
$100.00 $100.00
Soccer /Football /Baseball - per field (6 hour usage) $25.00 $25.00
Lights (Available on Lions only) - Additional per game $15.00 $25.00
* *Group 1 - No Usage Fees Apply
Men's /Women's Ball Leagues - Fees are handled by NW Area
JC's they will reimburse back the city.
Per Parks and Trails / Council Agreement
GL Account No.
2011 PLANNING DEVELOPMENT & ZONING FEE SCHEDULE
Land Use Permit /Application Type
Non - Refundable
Application Fee
Escrow
Agriculture Preserve Application
Placement Fee limited by state
$50.00
$0.00
Removal
$50.00
$0.00
Administrative Permit
$80.00
$600.00
Building Right Appeal
$180.00
$500.00
Comprehensive Plan Amendment
$1,000.00
$2,200.00
Conditional Use Permit (CUP)
$550.00
$2,000.00
Environmental Review
$500.00
$5,000.00
Electronic File Waiver
$180.00
$500.00
Interim Use Permit
$500.00
$2,000.00
Final Plat — Base Fee Regular / OSP
$575.00
$5,000.00
Final Plat — Per Lot Regular /OSP
$50.00
N/C
Lot Split — Base Charge
$450.00
$2,000.00
Lot Split — Per Lot
$50.00
N/C
Park Dedication Fees (Subdivision Ordinance)
See Section 955
N/A
Preliminary Plat — Base Regular - OSP
$600.00
$5,000.00
Preliminary Plat — Per Lot Regular / OSP
$50.00
N/C
PUD - Preliminary Development Plan
$575.00
$5,000.00
PUD - Final Development Plan
$500.00
$5,000.00
PUD - Sketch Plat /Plan Review
$450.00
$2,000.00
Rezoning
$575.00
$2,000.00
Sketch Plat /Plan Review - Regular / OSP
$450.00
$1,750.00
Site Plan
$425.00
$1,500.00
Topography Exemption
$180.00
$500.00
Vacation
$350.00
$1,000.00
Variance
$550.00
$2,000.00
Zoning /Subdivision Code Amendment
$700.001
$2,000.00
[1] The application fee includes administrative costs which are necessary to process the application, including but
not limited to the preparation of the legal notice, publication of legal notice, postage, coordination and copying of
agenda material and other items relative to the specific application.
Payment of all application fees will be required whether the application is granted or denied.
2 The escrow fee will include all charges for staff time by the Planning Consultant, City Engineer, City Attorney
and /or other consultant as needed to process the application.
Payment of'all fees charged against escrow account will be required whether the application is granted or
denied.
40 C I:1101Ya2:1*11111Iat11111
General Ledger Number
100- 42100 -34202 Police Reports - Base Charge
100 - 42100 -34202 Police Reports - Surcharge (Per Page)
100 - 42100 -34202 Audio
100- 42100 -34202 Video T4pe- CD
100 - 42100 -34202
100 - 42100 -34202
100 - 42100 -34202
100 - 42100 -35101
100 - 42100 -35101
100 - 42100 -35101
100 - 42100 -35101
jsmith- arens:
Per John Hamilton removed
history shows has never
haooened
100 - 42100 -34200
100 - 42100 -34200
100 - 42100 -34202
100 - 42100 -35101
100 - 42100 -35101
100 - 42100 -35101
100 - 42100 -34201
201 - 42100 -34201
Resident - Child
Non - Resident - Child
Resident - Adult
Non - Resident - Adult
Additional Cards - Resident
Additional Cards - Non Res.
Amber Sticks
Iy 12-month period (Each)
-+ In any 12 -month period (Each)
1 -3 In any 12 -month
4 -6 In anv 12 -month
Discharge
jnooting - Resident -
ooting - Non - Res.**
*Fee Set By State /-Restricted
2010 2011
$7.00 $7.00
$0.25
$0.25
Actual Cost
$25.00
Actual Cost
N/C
$25.00
N/C
$10.00
$10.00
$15.00
N/C
$25.00
$15.00
$7.50
N/C
$12.50
$5.00
75.00 1 $75.00
150.00
1 $150.00
X50 Ea 6k}
REMOVE
$50.00
jQ0C.�nh
�T
N/C
REMOVE
N/C
100.00
$100.00
240
REMOVE
-Ea:
300 Ea.
REMOVE
$15.00
$15.00
$20.00
1 $20.00
"Storage Fee Weekly
$30.00
$30.00
7Offense
$50.00
$50.00
$150.00
$150.00
ense
Evora r.
Officer - per hour
$50.00
$60.00
$50.00
$60.00
Reserve Officer - per hour
$15.00
$15.00
2011 PUBLIC WORKS FEE SCHEDULE
General Ledger Number Equipment Usage Per Ho
jsmilth- arens: Tractor /Backhoe
These fees were Dump Truck
regulations i ions for FEMA Front End Wheel Loader
regulations
Road Grader
Skid Loader
Wood Chipper
Per Hour
Plus t' 1/2 per hour
Lawn Mowing - Property Cleanup
Mowing 1 acre & under
Additional per hr. over 1 acre
Tree and weed removal invoice + $75.00 Admin
Rubbish removal by PW per hour
plus admin fees of $75.00.
Storm Water
2010 2011
$50.00
$33.50
$78.75
$37.50
$31.25
$50.00 $60.00
$250.00 $250.00
$75.00 $75.00
costs
$75.00 $75.00
Basin Connection Cost Cost
Swing—Kw--ay Mail Box Arms
Post only $65.00 $65.00
Post and Installation $150.00 $150.00
Street Department Fees
Street Sign Install Labor (Per hour) $75.00 $75.00
G IA'VeFt Install (PeFh ur) $1109_09 $i00. QQ
Dust Control Assessment) Based on bid Based on bid
Dust Control (Voluntary) 300' min. Based on bid Based on bid
Culvert priced per foot ( +5% admin handling) Based on bid
STAFF REPORT
Document No. 7b.
P & T Commission: April 26, 2011
Prepared By:
Dan Donahue, City Administrator
Topic:
Alcohol and Community Center
Action Required:
Consider Changing Policy
Summary:
I am asking the P & T Commission to review the existing policy on the serving of
alcoholic beverages in the Community Center. Current policy requires that any such
beverages by dispensed only through a licensed caterer (which includes a bartender).
The issue is coming to a head over a couple of requests received by staff to amend the
policy. One of those requests may come to an upcoming council meeting asking for a
change.
The Commission is asked to review three pieces of information that you will find in your
packet:
1. The existing policy
2. The League of MN Cities recommended policy
3. An email from the city's insurance broker (printed out below).
Dan,
You're definitely in luck on this one because you're not the only city that has faced this
issue.
Kegs are a decidedly not a desirable activity for Community Center functions. I suppose,
just like when we were kids, they have a way of sliding down a little easier if it's a keg.
In discussing it with the League, most cities seem to ask for liability insurance if alcohol is
being served.
If there is a charge for alcohol, they need a license and insurance by state law.
You'll find a model document, recently updated by the League, attached that addresses the
issue and does most of the work for you in setting up the agreements.
Let me know if you need anything else.
Thx, Shaun Irwin
Staff Report —April 26, 2011 P & T Commission Meeting
Page 2
The request that will probably be coming to the city council is to modify the policy so
that it is not so onerous if just beer and wine is to be served at the function being
held in the community center. The requirement of a licensed caterer is the particular
point in the policy that is being questioned. Read over the League's recommended
policy. It is much more detailed than our current policy. I do not think the
Commission needs to act or do anything at this meeting. If a request does come to
the council then I can say that you are studying the matter.
City of Corcoran
Civic Center Rules and Regulations
RENTAL FEES AND DEPOSITS
The Civic Center can not be reserved until the Renter has made a reservation deposit of $50.00 or
50% of the required fee (which ever is greater) and return a signed lease agreement to the City. The
rental fee for the Civic Center shall be set according to the adopted fee schedule. The rental fee less
the remaining rental deposit shall be payable 30 days in advance for the use of the Civic Center.
The Renter signing the lease agreement shall be personally responsible for the payment of the rental
fee.
The Renter will provide a damage deposit, due at the time of the rental fee. The damage deposit
check will be held by the City and returned upon satisfactory inspection of the premises. The Renter
shall be held responsible for any damages to the facility that occurred as a result of the Renter's use.
The damage deposit covers any structural, physical or related damages to the facility along with the
removal of any city owned equipment from the facility. The City of Corcoran reserves the right to file
a claim beyond the damage deposit in order to repair or replace these items.
A key will be provided to the Renter to gain access of the Civic Center the day of the event.
Arrangements to be in the Civic Center prior to the event must be arranged through the City. If the
key is not returned after use, a $10.00 per day charge will be assessed against the damage deposit
for a maximum of $50.00. After 5 days the key will be considered a lost key, and the Renter will be
responsible for costs incurred by the City to re -key the entrance.
CANCELLATION
By Renter: Renter may cancel this Lease Agreement by giving notice to the City. If the notice is
received thirty (30) days prior to the Date of Use, all fees paid to the City will be refunded to the
Renter. If notification is received beyond the 30 day date of use, 50% of the fees paid to the City
shall be refunded to the Renter. If notification is less than 72 hours no fees will be refunded to the
Renter.
By City: The City reserves the right to cancel this Lease Agreement up to 72 hours prior to the Date
of Use, or at any time when a state of emergency is declared by the City or unsafe environmental
conditions exist in the opinion of the City, or if the utility services are interrupted. In such event,
Renter agrees that the City shall have no responsibility or liability for any disruption or damages or
loss which Renter may suffer or incur due to the cancellation. The City will attempt to notify the
Renter as soon as possible if such cancellation occurs. All fees paid to the City shall be refunded if
this Lease Agreement is canceled pursuant to this paragraph.
ALCOHOL
1. Renter must hire a licensed vendor to dispense alcohol (i.e. bartender /caterer).
2. Vendor must provide a certificate of dram shop insurance with evidence of coverage in the
amount of $300,000 per individual and $600,000 per event.
3. Vendor shall name the City of Corcoran on their general liability policy, not on their liquor
liability policy.
4. Renter /Vendor must secure a Temporary Liquor License from the city at a cost of $10.00 per
day.
5. Renter must hire a Corcoran Officer, under the event security fee schedule. The renter shall
contract with the Police Department in advance for a set amount of time. The time may be
extended at the sole option of the officer hired for the event.
2
SUPERVISION
Disorderly conduct is prohibited and punishable by ejection of the disorderly persons from the facility.
The Renter shall be solely responsible for supervising the conduct of the members of the group.
INSPECTION AND CLEANUP
The City of Corcoran agrees to inspect the facility prior to the Renter use. It shall be the
responsibility of the Renter to clean up the facility, remove all garbage and trash and put in
the dumpster located outside the side door of the Civic Center. The facility must be returned
to the condition in which it was prior to the time it was used by the Renter. If such cleanup
work is not done, the City shall have the facility cleaned and the Renter agrees to pay for the charges
of this cleanup required to return the facility to the condition in which it was prior to the use by the
Renter.
COMPLIANCE WITH LAWS
The Renter must comply with all City of Corcoran ordinances, Minnesota State statutes, federal laws,
and the established rules for use of the Corcoran Civic Center.
AGREEMENT TO HOLD HARMLESS & DEFEND AND INDEMNIFY
I understand that my use of the Civic Center is voluntary and that I am using it for my own benefit
only. I understand that the use of the Civic Center is undertaken at my own risk and that the City of
Corcoran will not be liable for any claims, injuries or damages of whatever nature incurred by me or
member of my organization, or by the negligence of third parties. On behalf of myself and the
organization I represent, I expressly forever release and discharge the City of Corcoran and its
agents or employees from any such claims, injuries or damages. I also agree to defend, indemnify
and hold the City harmless from any claims, injuries or damages of whatever nature arising out of or
connected with my use of the Civic Center. If the undersigned fails to do so, then the City may
institute an action against the undersigned and all persons using the facility for recovery of all costs,
including attorney fees, incurred by the City pursuant to this paragraph.
I represent and agree that I have read and I understand the rules and regulations regarding rental of
the Corcoran Civic Center. I further understand that the City will not be responsible for providing
supervision of the activities and that the City reserves the right to cancel this permit for reasons of
public safety or convenience.
Signed
Date
HACity Hall Information \CivicCenter - Park Shelter \Civic Center Info \Rental Rules & Regulations2008.doc
NAME OF RENTER _
MAILING ADDRESS
CITY
CONTACT PERSON _
RESIDENT
DATE (S) REQUESTED
TIME IN
City of Corcoran
8200 County Road 116 • Corcoran • Minnesota • 55340
Bus (763) 420 -2288 • Fax (763) 420 -6056
CITY BALL 1 CIVIC CENTER LEASE AGREEMENT
STATE MN ZIP CODE
PHONE #
NON RESIDENT ❑
TIME OUT
WEEKDAY (M -TH) ❑ WEEKEND (FRI - SUN) ❑
SET -UP INFORMATION (Fill in accordingly or check box if applicable)
Number of chairs needed Number of Tables Stage set up ❑
Civic Center will seat approx 140 — 150 w/ no stage up
Banquet Style ❑ Classroom Style ❑ Audience Seating ❑ Podium 1 Microphone ❑
Chair each side of table chair one side of table facing front Chairs only facing front
MISC. NOTES
FOR ROOM SET
UP instructions
Purpose of Meeting
Est. Number of Attendance Will not use kitchen Will use kitchen ❑
Alcohol Served ❑ No ❑ Yes Police Security Needed ❑ No ❑ Yes
FEE REQUIREMENTS - (It is the applicants responsibility to obtain a key for after business hours)
TOTAL RENTAL FEE AMOUNT $ includes tax FOR OFFICE USE ONLY
Damage deposit check will be held please
use a separate check
Application Processed by Date
AGREEMENT
I have read the rules. I understand and agree to the rights and responsibilities as described in the City of Corcoran City
Hall /Civic Center Rental Rules and Regulations.
® A copy of the rules has been provided to applicant.
Signature of Applicant
H:1City Hail Information\CivicCenter - Park ShelterlCivic Center Info\Lease Agreement Template2010.doc
Date
00
LEAGUE of CONNECTING & INNOVATING
MINNESOTA SINCE 1913
CITIES
RISK MANAGEMENT INFORMATION
LMCIT MODEL COMMUNITY CENTER
RENTAL DOCUMENTS
The most important point is that whenever a city rents out city facilities, or allows free use of city
facilities, there should be a written agreement between the city and the user. A written
agreement should clearly define the rights and obligations of both parties. The agreement
should also address what happens if something goes wrong, e.g., the facility is damaged, an
event must be cancelled, or someone is injured. A couple areas merit specific mention:
insurance requirements and alcohol.
Model Documents
LMCIT has developed the following model documents
to assist cities when renting out a community center or
other city -owned facility:
• Community Center Rental Application
• Community Center Rental Rules and Regulations
• Community Center Rental Agreement
These documents will not meet the specific needs of
every city, as cities have different types of facilities and
offer different amenities in those facilities. These
documents, however, can serve as a starting point when
thinking about creating rental documents for your city.
Ultimately, the City Council must adopt the rules and regulations and approve any rental
agreement.
Your League Resource
LMCIT staff is available to review
any contracts or other documents
related to the rental of community
facilities. To have your city's
documents reviewed, forward to:
• Rachel Carlson, LMCIT Loss
Control Manager at
rcarlson @lmc.org; or
• Chris Smith, LMCIT Risk
Management Attorney at
csmith @lmc.org.
Insurance
Cities need to decide if users of city facilities will be
required to obtain liability insurance. Some cities
never require insurance; some cities always require
insurance; and other cities only require insurance for
certain types of events, e.g., where alcohol will be
served. The decision to require insurance is within the
discretion of the City Council.
Learn More
Read more about insurance
requirements for special events in
Insurance Issues For Use Of City
FnrilitiPS.
Read more about TULIP, how it
works, events that are covered, and
more on the League's website.
Some cities have been reluctant to require insurance as
it was difficult for a user to obtain. To alleviate that
This material is provided as general information and is not a substitute for legal advice.
Consult your attorney for advice concerning specific situations.
LEAGUE OF MINNESOTA CITIES 145 UNIVERSITY AVE. WEST PHONE: (651) 281 -1200 FAx: (651) 281 -1298
I N S U RAN C E TRUST ST. PAUL, MN 55103 -2044 TOLL FREE: (800) 925 -1122 WEB: WWW.LMC.ORG
concern, LMCIT now offers a Tenant User Liability Insurance Program (TULIP) which enables
users of city facilities to obtain low cost liability coverage.
A • 1 •
A city needs to decide if it will allow alcohol to be served
or sold at private events in city facilities. If alcohol is
allowed, the city may restrict the type of alcohol. For
example, the model agreement only allows beer (no
kegs), wine, and champagne.
Serving alcohol likely increases the liability risk to the
city. For example, if a third party is injured by a person
who is served alcohol in a city facility, the injured person
may try to hold the city liable. Accordingly, cities often
require the user to obtain liability insurance whenever
alcohol is served or sold in a city facility.
If alcohol will be sold, it is clear under state law that the
user will need to obtain a liquor license.
Learn More
Read more about the risks
associated with private groups or
individuals furnishing alcohol at
their event on city property in:
• Alcohol In The City: Liability
And Insurance Issues
• Loss Control
Recommendations When
Alcohol Is Served
In 2009, the state legislature clarified that the rental of a public facility is not a "commercial
transaction" under the state liquor laws. See Minn. Stat. Sections 340A.401, 340A.414, subd. 1.
Accordingly, if the user only serves alcohol, a liquor license will not be required.
Chris Smith 03/10
2
LMCIT Model Community Center Rental Application
City of , Minnesota
Community Center Rental Application
Submit this Community Center Rental Application to the City Clerk at least days prior to the event.
Please complete all items below. Incomplete applications will not be processed.
DATE AND TIME OF RENTAL
Day of Rental:
Date of Event:
Rental Hours: [am] [pm] to
Event Hours: [am] [pm] to
NOTE: "Rental Hours" must include time needed for set up and clean L
INDIVIDUAL INFORMATION
Name:
Address:
City: State: Zip Code:
Telephone: (Home) (Work) (Cell)
ORGANIZATION /COMPANY INFORMATION
Name of Organization/Company:
Contact Person:
Address:
City: State: Zip Code:
Telephone: (Home) (Work) (Cell)
3
[am] [pm]
[am] [pm]
EVENT INFORMATION
Describe event and activities including any entertainment:
Estimated attendance:
Is use of kitchen requested? YES NO
Will alcohol be served? YES NO
Estimated number of minors attending:
Will food be served? YES NO
Will alcohol be sold? YES NO
APPLICANT MUST COMPLY WITH ALL ALCOHOL LICENSING REQUIREMENTS
A security deposit of $ must accompany this application for events without alcohol. A security
deposit of $ is required if alcohol will be served or sold. The security deposit may be paid by
cask or check. Checks should be made out to the "City of ." If the check is dishonored,
your event will be cancelled by the City. See the Community Center Rules and Regulations for more
information concerning the security deposit.
Signature of Applicant
FOR CITY USE ONLY
Security deposit received: $
Security deposit returned: $
L,
Date
Application Approved YES NO
Date Retuned:
LMCIT Model Community Center Rental Agreement
City of , Minnesota
Community Center Rental Agreement
This Community Center Rental Agreement (the "Agreement ") is made between the City of
, Minnesota (the "City ") and (the "User "),
(collectively, the "Parties ").
WHEREAS, the City owns a Community Center that it rents out to individuals or groups; and
WHEREAS, the User has submitted a Community Center Rental Application (the "Application ")
to the City to use the Community Center for:
(the "Event "); and
WHEREAS, the User's Application has been approved by the City; and
WHEREAS, the City has adopted the Community Center Rental Rules and Regulations (the
"Rules and Regulations ") which are attached to this Agreement and incorporated herein by
reference.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth below,
the Parties agree as follows:
Community Center. The City rents its Community Center to the User. This Agreement
[does] [does not] include use of the Community Center's kitchen. Any offices or private areas
of the Community Center may not be used.
2. Term. User shall be entitled to use the Community Center from [am] [pm] on
, 20 until [am] [pm] on , 20 This
time period includes the time necessary for set up and clean up.
3. Rent. User agrees to pay the City the sum $ for using the Community Center.
The User agrees to pay the City an additional $ for each hour or fraction of an
hour the User is in the Community Center past the stated ending time of the rental in Section 2.
The initial rent is due days prior to the Event, or on the date of this Agreement if less
than days remain prior to the Event. Any additional rent must be paid within seven (7)
days after the Event. If the Event is cancelled, the rent will be returned or kept pursuant to the
Rules and Regulations.
4. Security Deposit. The User paid a security deposit of $ with the Application. The
security deposit will be returned or kept pursuant to the Rules and Regulations.
5. Food. The City [does] [does not] authorize food to be served at the Event as described in the
Application.
5
6. Alcohol. Alcohol [will] [will not] be served at the Event. Alcohol [will] [will not] be sold at
the Event. If alcohol will be served or sold, the User agrees to comply with all liquor licensing
requirements. The City reserves the right to prohibit the serving or sale of alcohol in the
Community Center. The serving or sale of any alcohol is further subject to the Rules and
Regulations.
7. Entertainment. The City [does] [does not] authorize entertainment to be provided as described
in the Application.
8. Insurance. The User [is] [is not] required to obtain liability insurance for the Event. If
insurance is required, User agrees to obtain at least the minimum coverage set forth in the
Rules and Regulations. The User agree to provide a certificate of insurance to the City
showing the required coverage at least seven (7) days prior to the Event and naming the City as
an Additional Insured.
9. Property Damage/Missing Items. tems. The User agrees to pay the City for any physical damage to
the Community Center or its contents during the Event. The User also agrees to replace or pay
the cost of replacement for any missing items.
10. Indemnification. The User shall defend, indemnify and hold harmless the City and its
officials, employees and agents from any liabilities, judgments, losses, costs or charges
(including attorneys' fees) incurred by the City or any of its officials, employees or agents as a
result of any claim, demand, action or suit relating to any bodily injury (including death), loss
or property damage caused by, arising out of, related to or associated with the use of the
Community Center by the User or by the User's guests or invitees, except to the extent caused
by the sole negligence, gross negligence or willful misconduct of the City or its officers,
employees or agents.
11. Waiver and Assumption of Risk. The User knows, understands and acknowledges the risks
and hazards associated with using the Community Center and hereby assumes any and all risks
and hazards associated therewith. User hereby irrevocably waives any and all claims against
the City or any of its officials, employees or agents for any bodily injury (including death), loss
or property damage incurred by the User as a result of using the Community Center and hereby
irrevocably releases and discharges the City and any of its officials, employees or agents from
any and all claims of liability.
12. Rules and Regulations. The User certifies that he or she has read the attached Rules and
Regulations and agrees to be bound by the Rules and Regulations. The User shall be
responsible for ensuring compliance with the Rules and Regulations by the User's guests or
invitees.
13. General Provisions.
A. Entire Agreement. This Agreement supersedes any prior or contemporaneous
representations or agreements, whether written or oral, between the Parties and contains
the entire agreement.
G
B. Amendments. Any modification or amendment to this Agreement shall require a written
agreement signed by both Parties.
C. Governing Law. This Agreement shall be governed by and interpreted in accordance with
the laws of the State of Minnesota.
D. Captions. Section headings contained in this Agreement are included for convenience only
and form no part of the Agreement between the Parties.
E. Waiver. The waiver by either party of any breach or failure to comply with any provision
of this Agreement by the other party shall not be construed as, or constitute a continuing
waiver of such provision or a waiver of any other breach of or failure to comply with any
other provision of this Agreement.
F. Savings Clause. If a court finds any portion of this Agreement to be contrary to law or
invalid, the remainder of the Agreement will remain in full force and effect.
IN WITNESS WHEREOF, the Parties caused this Agreement to be approved on the dates
below.
By signing this agreement, I declare that I have read, understand and agree to all of the
terms and condition of this Agreement.
User
Date:
The City Council of , Minnesota duly approved this Agreement on the
day of , 20
By:
Its Mayor
And:
Its City Clerk
7
LMCIT Model Community Center Rental Rules and Regulations
City of , Minnesota
Community Center Rules and Regulation
The City of , Minnesota (the "City ") has adopted the following Community
Center Rental Rules and Regulations concerning the rental of the City's Community Center to a
member of the public or a group (the "User ") for an "Event." These Rules and Regulations will be
incorporated by reference into any contract between the City and a User.
Reserving the Community Center. To reserve the Community Center, the User must submit
a Community Center Rental Application (the "Application ") to the City Clerk at least
days prior to the Event. Applications will not be accepted more than one year in advance of
the Event. Applications will be accepted during the City's regular business hours.
2. Community Center Rental Agreement. After the City has approved an Application, the User
must enter into a written Community Center Rental Agreement (the "Agreement ") with the
City.
3. Security Deposit. A security deposit of $ must accompany the Application if no
alcohol will be served at the Event. A security deposit of $ must accompany the
Application if alcohol will be served at the Event. The deposit will be returned if the
Application is denied or if the Event is cancelled for any reason by the City or the User. If
the Application is approved, the deposit will be returned to the User within fifteen (15) days
after of the Event if there is no damage to the Community Center or its contents. The City
may withhold a portion or all of the deposit if the User does not adequately clean the
Community Center following the Event. The amount of the deposit does not limit the
liability of the User for any damage or loss caused by the User or the User's guests and
invitees.
4. Rental Fee. The City charges the following rental fees for use of the Community Center:
• Flat fee for 3 hours (under 50 people) -- $ , $ for each additional hour
(or fraction of an hour)
• Flat fee for 3 hours (over 50 people) -- $ , $ for each additional hour
(or fraction of an hour)
• Use of Kitchen -- $50
The rental hours include the time necessary for set up and clean up. If the Community
Center is available, the City, in its sole discretion, may allow the User to set up the day
before the Event.
The rent is due at least days prior to the Event, or on the date of the Agreement if less
than days remain prior the Event. If the User remains in the Community Center past
the ending time stated in the Agreement, the additional rent must be paid within seven (7)
days after the Event.
5. Priority of Use. The City shall have first priority for all governmental activities. The
priority for all other uses shall be determined on a first -come, first - served basis.
6. Kitchen/Food. Users may provide their own food and beverage or utilize a professional
caterer. Use of the kitchen requires an additional fee as set forth in Section 4. If the kitchen
is used, all dishes, pots, pans, glassware, silverware and other utensils must be washed, dried
and returned to their original location.
7. Cancellation/Refund Policy. For cancellation requests received by the City at least
days prior to the Event date, no rental fee shall be due. For cancellation requests received
less than days prior to the Event date, one -half of the rental fee shall be due. All
cancellations must be submitted to the City Clerk in writing. The City reserves the right to
cancel the Event. If the City cancels the event, the User shall be entitled to a full refund of
any rent paid. Any refund of the rental fee shall be paid to the User within fifteen (days) of
the cancellation date.
8. Maximum Capacity. The maximum capacity of the Community Center is persons.
Under no circumstance shall the number of persons at an Event exceed the maximum
capacity.
9. Alterations. The User shall not make any alterations to the Community Center without the
written consent of the City. Alterations include any items that shall be hung, glued, taped or
in any other way affixed to the walls, ceiling, floor, windows or light fixtures of the
Community Center.
10. Building Access. The Community Center will be available for access at the time reserved
and keys will be available at City Hall the day before the Event. If the Event is on a
Saturday or Sunday, keys must be picked up no later than 4:30 p.m. on the Friday before the
Event. The User shall ensure that everyone is out of the building before leaving and is
responsible for locking the Community Center following the Event.
11. Access by City. The User shall permit the City's officials, employees or agents to have
access and to enter the Community Center at any time during the Event.
12. Designated Area. Only the area designated in the Community Center Rental Application
may be used. Any offices or other private areas are off limits.
13. Clean Up. The User is responsible for leaving the Community Center in as good or better
condition than found. All tables and chairs must be returned to their original position. All
floors must be swept and mopped. Cleaning supplies are in the janitorial closet. The User
must empty all garbage into the dumpster behind the Community Center.
14. Entertainment. All entertainment must be pre- approved by the City.
D
15. Security. All Events shall be operated and supervised to the satisfaction of the City. The
City may require, as a condition of approval of the Application, that one or more security
guards be present at the Event.
16. Minors. If persons under age 18 will be present at the Event, there must be at least one adult
present for every minors.
17. Admission Fee. The User may not charge an admission fee, sell tickets or solicit donations
at the Community Center without the express written permission of the City.
18. Smoking. Smoking in the Community Center is prohibited at all times.
19. Law /Ordinances. The User must comply with the laws of the State of Minnesota and City
ordinances. The City has the right to terminate use of the Community Center during any
Event if the User violates any State laws or City ordinances. All fees shall be forfeited when
an Event is terminated for this reason.
20. Alcohol Policy. The possession, use or sale of alcoholic beverages is permitted in the
Community Center only under the following conditions:
• Alcohol use is limited to beer, wine and champagne. Kegs are not allowed.
• A liquor license must be obtained prior to the Event if alcohol is served or sold.
• The User must have adequate procedures in place to ensure that no one under the age of
21 is served alcohol and to ensure that no one is served alcohol in an amount to cause
intoxication.
• The serving of alcohol must end at least one (1) hour prior to the end of the Event.
• "Bring Your Own Bottle" functions are prohibited.
21. Insurance Requirements. The City, in its discretion, may require the User to obtain liability
insurance for any. If liability insurance is required, the following requirements apply:
• $1,000,000 minimum
• Insurance shall cover liability for injury death and property damage including coverage
for alcohol related claims.
• The insurance policy must be issued by an insurance company licensed to do business in
Minnesota acceptable to the City.
• The City must be named as an "Additional Insured" on the policy.
• At least seven (7) days prior to the Event, the User must give to the City a certificate of
insurance showing the required coverage.
22. Restricting Use. The City Clerk shall have the authority, subject to appeal of the City
Council, to prohibit or limit use of the Community Center by a particular User based upon
knowledge that the User has caused damage to other public facilities or when disruption,
damage, theft or other unfavorable history is recorded from previous use of the Community
Center.
10
23. No Discrimination. The City does not deny access to the Community Center on the basis of
race, religion, sex, creed, age, sexual orientation or national origin. Allowing any group to
use the Community Center does not imply endorsement of a group's views by the City.
24. Accidents /Damage. Any accidents or damage to the Community Center must be reported to
the City Clerk following the Event.
25. Personal Property. The City will not be responsible for any personal property belonging to
the user or the user's guests or invitees.
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
MONTH ENDED MARCH 31, 2011
4/19/11
jheinecke
7d.
Date
Park
Pat Puhle
Memorial Park
T -ball field
Parks
Balance
Dedication
Memorial
Beginning Balance 01/01/2009
350,565.04
1,540.94
5,000.00
357,105.98
Mar -09
Interest Earned
2,304.16
359,410.14
Mar -10
Interest Earned (savings)
8.10
359,418.24
Jun -09
Interest Earned
2,442.04
361,860.28
Jun -09
Interest Earned (savings)
6.84
361,867.12
Jun -09
Donation (Milbrandt)
5,000.00
366,867.12
Aug -09
Memorial Stone
50.00
366,917.12
Aug -09
Memorial Stone
50.00
366,967.12
Sep -09
Bryan Rock
(364.71)
366,602.41
Sep -09
Kinghorn Trucking
(85.00)
366,517.41
Sep -09
Hodgin final plat
7,382.00
373,899.41
Sep -09
Interest Earned
2,316.15
376,215.56
Sep -09
Interest Earned (savings)
16.81
376,232.37
Oct -09
Bryan Rock
(1,058.76)
375,173.61
Oct -09
Bryan Rock
(725.26)
374,448.35
Oct -09
Bryan Rock
(350.14)
374,098.21
Oct -09
Bryan Rock
(365.45)
373,732.76
Oct -09
Kinghorn Trucking
(85.00)
373,647.76
Nov -09
Plants & Things
(4,712.98)
368,934.78
Dec -09
Bryan Rock
(366.93)
368,567.85
Dec -09
Kinghorn Trucking
(85.00)
368,482.85
Dec -09
Interest Earned
2,450.36
370,933.21
Dec -09
Interest Earned (savings)
17.55
370,950.76
2009 YTD ACTIVITY
16,894.71
0.00
436.32
(3,486.25)
0.00
12/31/2009 ENDING BALANCE
367,459.75
1,540.94
5,436.32
(3,486.25)
0.00
370,950.76
Mar -10
Donation
1.00
370,951.76
Mar -10
Lazer final plat
12,000.00
382,951.76
Mar -10
Donation- Jaycees(Tball)
500.00
383,451.76
Mar -10
Interest Earned (savings)
15.63
383,467.39
Mar -10
Interest Earned
1,536.07
385,003.46
Apr -10
Corcoran Athletic Assoc
500.00
385,503.46
Apr -10
Dubay - Memorial Brick
50.00
385,553.46
May -10
Memorial Stone
25.00
385,578.46
Jun -10
Memorial Stone
50.00
385,628.46
Jun -10
Memorial Stone
50.00
385,678.46
Jun -10
Interest Earned
518.90
386,197.36
Jul -10
Earl F. Anderson (bleachers)
(9,131.40)
377,065.96
Aug -10
Edrick Co
(1,995.00)
375,070.96
Aug -10
Hicks Concrete
(18,292.00)
356,778.96
Aug -10
Aluma LTD (picnic tables)
(3,819.75)
352,959.21
Aug -10
Lawn King
(28,849.00)
324,110.21
Aug -10
Miller Trucking
(38.48)
324,071.73
Aug -10
Rice Co Electric
(2,125.00)
321,946.73
Sep -10
Miller Trucking
(256.50)
321,690.23
Sep -10
Twin City Seed
(719.92)
320,970.31
Sep -10
Scharber & Sons
(352.69)
320,617.62
Sep -10
Interest Earned
1,970.57
322,588.19
Sep -10
interest Earned (savings)
28.48
322,616.67
Sep -10
Chastek - Memorial Brick x3
150.00
322,766.67
Oct -10
Stone & Steel (Memorial Park)
(729.94)
322,036.73
Oct -10
Patricia Krueger
(487.99)
321,548.74
Oct -10
Moore Memorial Brick
50.00
321,598.74
Oct -10
Mn Dept of Revenue -Sales Tax
(262.61)
321,336.13
Nov -10
Stone & Steel (Memorial Park)
(25.60)
321,310.53
Nov -10
Stone & Steel (Memorial Park)
(137.87)
321,172.66
In Kind City Labor & Equip
(10,068.00)
321,172.66
Nov -10
Hennepin County T -Ball Grant
10,000.00
331,172.66
Nov -10
Vassalo Memorial Brick
100.00
331,272.66
Nov -10
Halvestadt Memorial Stone
138.38
331,411.04
Nov -10
Bechtold Memorial Brikc
50.00
331,461.04
Dec -10
Sunburst Memorial - Puhle Bench
(645.10)
330,815.94
1 of 2
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
MONTH ENDED MARCH 31, 2011
Date
Pat Puhle
Dec -10
Interest Earned
Dec -10
Interest Earned (savings)
Dedication
2010 YTD ACTIVITY
12/31/2009 ENDING BALANCE
Jan -11
Kelly's West Oaks 07 -003
Mar -11
Interest Earned
Mar -11
Interest Earned (savings)
2011 YTD ACTIVITY
2009 YTD ACTIVITY
2010 YTD ACTIVITY
2011 YTD ACTIVITY
03/31/11 ENDING BALANCE
Fund Balance as of 03/31/2011
4/19/11
jheinecke
7d.
Park
Pat Puhle
Memorial Park
T -ball field
Parks
Balance
Dedication
Memorial
563.93
331,379.87
11.76
331,391.63
16,630.71
(645.10)
(53,593.59)
1,868.60
(3,819.75)
384,090.46
895.84
(48,157.27)
(1,617.65)
(3,819.75)
331,391.63
6,000.00
337,391.63
1,290.66
338,682.29
11.51
338,693.80
7,302.17
0.00
0.00
0.00
0.00
16,894.71 0.00 436.32 (3,486.25) 0.00
16,630.71 (645.10) (53,593.59) (8,199.40) (3,819.75)
391,392.63 895.84 (48,157.27) (1,617.65) (3,819.75)
338,693.80 *
* NOTE: In kind city labor and equipment cost is NOT included in the fund balance. Reported here as information only.
2of2
CITY OF CORCORAN
7d.
FARMERS STATE SAVINGS
MONTH ENDED MARCH 31, 2011
Savings
Date
Interest
Revenue
Balance
12/2007
Year end balance
1,532.81
3/2008
3.83
1,536.64
6/2008
4.30
1,540.94
6/2008
Milbrandt Donation
5,000.00
6,540.94
9/2008
12.38
6,553.32
12/2008
9.57
6,562.89
3/2009
8.10
6,570.99
6/2009
6.84
6,577.83
7/2009
Milbrandt Donation
5,000.00
11,577.83
9/2009
16.81
11,594.64
12/2009
17.55
11,612.19
3/2010
15.63
11,627.82
6/2010
14.50
11,642.32
9/2010
13.98
11,656.30
12/2010
11.76
11,668.06
3/2011
11.51
11,679.57
$ 11,679.57
TOTAL $ 146.76
$ 10,000.00
CITY OF CORCORAN
4/19/11
PARK CAPITAL FUND REPORT
jheinecke
MONTH ENDED MARCH 31, 2011
7e.
Date
Park Dedication
Pat Puhle
Memorial
Memorial Park
Construction
Memorial Park
Maintenance
T -ball field
Parks
Park Capital
Fund Balance
Beginning Balance
01/0112009
350,565.04
1,540.94
5,000.00
357,105.98
2009
Mar -09
Interest Earned
2,304.16
Mar -10
Interest Earned (savings)
8.10
Jun -09
Interest Earned
2,442.04
Jun -09
Interest Earned (savings)
6.84
Jun -09
Donation (Milbrandt)
5,000.00
Aug -09
Memorial Stone Purchase
50.00
Aug -09
Memorial Stone Purchase
50.00
Sep -09
Bryan Rock
(364.71)
Fund Transfer
(364.71)
364.71
Sep -09
Kinghorn Trucking
(85.00)
Fund Transfer
(85.00)
85.00
Sep -09
Hodgin final plat
7,382.00
Sep -09
Interest Earned
2,316.15
Sep -09
Interest Earned (savings)
16.81
Oct -09
Bryan Rock
(1,058.76)
Fund Transfer
(1,058.76)
1,058.76
Oct -09
Bryan Rock
(725.26)
Fund Transfer
(725.26)
725.26
Oct -09
Bryan Rock
(350.14)
Fund Transfer
(350.14)
350.14
Oct -09
Bryan Rock
(365.45)
Fund Transfer
(365.45)
365.45
Oct -09
Kinghorn Trucking
(85.00)
Fund Transfer
(85.00 )
85.00
Nov -09
Plants & Things
(4,712.98)
Fund Transfer
(4,712.98)
4,712.98
Dec -09
Bryan Rock
(366.93)
Fund Transfer
(366.93)
366.93
Dec -09
Kinghorn Trucking
(85.00)
Fund Transfer
(85.00)
85.00
Dec -09
Interest Earned
2,450.36
Dec -09
Interest Earned (savings)
17.55
YTD Expense
(8,199.23)
0.00
(4,712.98)
0.00
(3,486.25)
0.00
YTD Revenue
16,894.71
0.00
4,812.98
5,049.30
3,486.25
0.00
12/31/2009 ENDING BALANCE
359,260.52
1,540.94
100.00
10,049.30
0.00
0.00
370,950.76
1 of 3
CITY OF CORCORAN
4/19/11
PARK CAPITAL FUND REPORT
jheinecke
MONTH ENDED MARCH 31, 2011
7e.
Date
Park Dedication
Pat Puhle
Memorial
Memorial Park
Construction
Memorial Park
Maintenance
T -ball field
Parks
Park Capital
Fund Balance
2010
Mar -10
Donation
1.00
Mar -10
Lazer final plat
12,000.00
Mar -10
Donation- Jaycees(Tball)
500.00
Mar -10
Interest Earned (savings)
15.63
Mar -10
Interest Earned
1,536.07
Apr -10
Corcoran Athletic Assoc
500.00
Apr -10
Dubay - Memorial Brick
50.00
May -10
Memorial Stone
25.00
Jun -10
Memorial Stone
50.00
Jun -10
Memorial Stone
50.00
Jun -10
Interest Earned
518.90
Jul -10
Earl F. Anderson (bleachers)
(9,131.40)
Fund Transfer
(9,131.40)
9,131.40
Aug -10
Edrick Co
(1,995.00)
Fund Transfer
(1,995.00)
1,995.00
Aug -10
Hicks Concrete
(18,292.00)
Fund Transfer
(18,292.00)
18,292.00
Aug -10
Aluma LTD (picnic tables)
(3,819.75)
Fund Transfer
(3,819.75)
3,819.75
Aug -10
Lawn King
(28,849.00)
Fund Transfer
(28,849.00)
28,849.00
Aug -10
Miller Trucking
(38.48)
Fund Transfer
(38.48)
38.48
Aug -10
Rice Co Electric
(2,125.00)
Fund Transfer
(2,125.00)
2,125.00
Sep -10
Miller Trucking
(256.50)
Fund Transfer
(256.50)
256.50
Sep -10
Twin City Seed
(719.92)
Fund Transfer
(719.92)
719.92
Sep -10
Scharber & Sons
(352.69)
Fund Transfer
(352.69)
352.69
Sep -10
Interest Earned
1,970.57
Sep -10
interest Earned (savings)
28.48
Sep -10
Chastek - Memorial Brick x3
150.00
Oct -10
Stone & Steel (Memorial Park)
(729.94)
Oct -10
Patricia Krueger
(487.99)
Oct -10
Moore Memorial Brick
50.00
Oct -10
Mn Dept of Revenue -Sales Tax
(262.61)
Fund Transfer
(262.21)
262.21
Nov -10
Stone & Steel (Memorial Park)
(25.60)
Nov -10
Stone & Steel (Memorial Park)
(137.87)
In Kind City Labor & Equip
10,068.00
2 of 3
CITY OF CORCORAN
4/19/11
PARK CAPITAL FUND REPORT
jheinecke
MONTH ENDED MARCH 31, 2011
7e.
Date
Park Dedication
Pat Puhle
Memorial
Memorial Park
Construction
Memorial Park
Maintenance
T -ball field
Parks
Park Capital
Fund Balance
Fund Transfer
10,068.00
Nov -10
Hennepin County T -Ball Grant
10,000.00
Nov -10
Vassalo Memorial Brick
100.00
Nov -10
Halvestadt Memorial Stone
138.38
Nov -10
Bechtold Memorial Brikc
50.00
Dec -10
Sunburst Memorial - Puhle Bench
(645.10)
Dec -10
Interest Earned
563.93
Dec -10
Interest Earned (savings)
11.76
YTD Expense
(65,841.95)
(645.10)
(54,272.60)
0.00
(19,199.40)
(3,819.75)
YTD Revenue
16,630.71
0.00
53,569.81
0.00
30,199.40
3,819.75
12/31/2010 ENDING BALANCE
310,049.28
895.84
(602.79)
10,049.30
11,000.00
0.00
331,391.63
2011
Jan -11
Kelly's West Oaks 07 -003
6,000.00
Mar -11
Interest Earned
1,290.66
Mar -11
Interest Earned (savings)
11.51
YTD Expense
0.00
0.00
0.00
0.00
0.00
0.00
YTD Revenue
7,302.17
0.00
0.00
0.00
0.00
0.00
03/08/2011 ENDING BALANCE
317,351.45
895.84
602.79
10,049.30
11,000.00
0.00
338,693.80
NOTE: In kind city labor and equipment cost is NOT included in the fund balance. Reported here as information only.,
3of3