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2025-06-23 City Council Agenda Packet
1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Presentations 5.Open Forum - Public Comment Opportunity 6.Consent Agenda a.Approval of Minutes b.Financial Claims to June 23, 2025 c.Resolution 2025-65 Appointment of Vacant Positions d.Federal Procurement Policy e.Request for Proposal for Recycling Services f.Police Department Cadet Program Funding g.City Park Bid Award h.Camp Solberg Minor Subdivision i.Arens Norling OS&P Preliminary Plat, Conditional Use Permit, and Variance j.Chisholm Trail Improvements - Resolution 2025-70 Approving Plans/Specs; Authorize Bids k.Stieg Road Improvements - Pay Request 9 l.Water Treatment Plant - Change Order 11 m.Bellwether Boardwalk Update 7.Planning a.Agribusiness Zoning Ordinance Amendment 8.Unfinished Business 9.New Business a.Request For Proposals - Space Needs Analysis For City Facilities b.City Park Renaming 10.Closed Session 11.Staff Reports 12.Council Reports 13.City Council Schedule a.2025 City Council Schedule 14.Adjournment Corcoran City Council - Regular Session Agenda June 23, 2025 7:00 PM *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda 1 Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. 2 STAFF REPORT Agenda Item: 6.a Council Meeting: June 23, 2025 Prepared By: Karen Heiden, Deputy Clerk Topic: Approval of Minutes Action Required: Approval Summary Approve June 12, 2025 City Council Meeting Minutes Recommendation Approve June 12, 2025 City Council Meeting Minutes Council Action Approve June 12, 2025 City Council Meeting Minutes Attachments 1. 2025-06-12 DRAFT Council Minutes.docx 3 City of Corcoran City Council Minutes June 12, 2025, 7pm 1 The Corcoran City Council met on June 12, 2025, in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person. The meeting was also available to view online through electronic means using live streaming service through Granicus. Mayor McKee, Councilors Friedrich, Lanterman, Nichols, and Vehrenkamp were present. Also present: City Administrator Tobin, City Clerk Johnson, Assistant City Administrator Williams, Community Development Director Davis McKeown, Planner Klingbeil, Public Works Director Mattson, and City Attorney Thames. 1. Call to Order / Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Tobin stated that City Council Schedule was updated. MOTION: made by Nichols, seconded by Friedrich to approve the agenda as amended. Voting Aye: McKee, Friedrich, Lanterman, Nichols, and Vehrenkamp. (Motion carries: 5:0) 4. Presentations - None 5. Open Forum – Public Comment Opportunity Mayor McKee invited residents to come forward to address the Council during Open Forum for any items not included on the agenda. City Administrator Tobin explained the instructions to participate in the public comment opportunity. No Public Comments. 6. Consent Agenda a. City Council Meeting Minutes Approval Action – Approved May 22, 2025 City Council Minutes. b. Financial Claims Action – Approved Financial Claims to May 22, 2025. c. Approval of Temporary Liquor License – Hamel Rodeo Action – Adopted Resolution 2025-60 Approving Temporary On- Sale Liquor License to Hamel Rodeo, Inc. for the Hamel Rodeo July 10—13, 2025 . d. Approval of Temporary Liquor License for St. Thomas the apostle Church Action – Adopted Resolution 2025-61 Approving Temporary on-Sale Liquor License to St. Thomas the Apostle Church Annual Festival . e. Information Technology (IT) Update Action – Informational Only. f. Stieg Road Improvements – Pay Request 8 Action – Approved Pay Request 8 for the Stieg Road Improvements Project to Fehn Companies, Inc. in the amount of $26,737.84. g. Water Treatment Plant – Pay Request 25 Action – Approved Pay Request 25 to Rice Lake Construction Groupin the amount of $147,517.86. h. Water Tower – Pay Request 25 Action – Approved Pay Request 25 to Phoenix Fabricators and Erectors in the amount of $103,360.00. MOTION: made by Nichols, seconded by Vehrenkamp to approve consent agenda items 6a-6h. Voting Aye: McKee, Friedrich, Lanterman, Nichols, and Vehrenkamp. 4 City of Corcoran City Council Minutes June 12, 2025, 7pm 2 (Motion carries: 5:0) 7. Planning a. Corcoran Crossroads Liquor Store Concept Plan Planner Klingbeil gave staff report. Kal Patel, Yogi Properties, addressed the Council Council reviewed and discussed the Concept Plan and provided the applicant with informal comments. The Council provided clear direction to the applicant so they can decide whether to proceed with a formal application. b. Larkin Road Subdivision Planned Unit Development Concept Plan (City File No. 25-018) Community Development Director McKeown Davis gave staff report. Council reviewed and discussed the sketch plat and provided comments . c. Heather Meadows 3rd Addition OS&P Final Plat Revision (City File No. 24-032) Community Development Director McKeown Davis gave staff report. MOTION: made by Lanterman, seconded by Nichols that no changes be made to the original approvals. Voting Aye: McKee, Friedrich, Lanterman, and Nichols Nay: Vehrenkamp (Motion carries: 4:1) Markus Lee, ML Unlimited LLC, 22901 Oakdale Drive, addressed the council After discussion Council tabled the discussion for July 24th council meeting. MOTION: made by McKee, seconded by Nichols to table Heather Meadows 3rd Addition OS&P Final Plat Revision (City File No. 24-032) until July 24th council meeting Voting Aye: McKee, Friedrich, Nichols, Lanterman, and Vehrenkamp (Motion carries 5:0) Mayor McKee paused the meeting for a short recess at 9:00 pm. Mayor McKee called the meeting back to order at 9:05 pm. 8. Unfinished Business a. City Park Bid Results Parks and Recreation Manager Christenson Buck presented the results of the City Park Bids. Council was asked to provide direction on items to be brought forward at the Monday, June 23rd City Council Meeting. 9. New Business a. Hennepin County – CSAH 19 & CR 117 Intersection Improvements Public Works Director Mattson gave staff report. Council was asked to provide feedback to staff who will then return to Council with project schedule updates and more details as it becomes available. b. Horseshoe Trail Street Improvements Public Works Director Mattson gave staff report. Council was presented with options and was asked to provide feedback and direction to staff regarding the project. 10. Staff Reports Public Works Mattson reported that there were applicants for the Watershed Commission and asked the Council to discuss next steps. Interviews will be conducted by the Mayor and Councilmember Nichols in the coming weeks with a goal to have a recommendation for appointment at the July 10th City Council meeting. 11. Council Reports 12. City Council Schedule a. 2025 City Council Schedule 13. Ad journment 5 City of Corcoran City Council Minutes June 12, 2025, 7pm 3 MOTION: made by McKee, seconded by Vehrenkamp to adjourn. Voting Aye: McKee, Friedrich, Lanterman, Nichols, and Vehrenkamp. (Motion carries: 5:0) Mayor McKee adjourned the meeting at 9:55 p.m. June 12, 2025 Respectfully submitted, _____________________________________ Karen Heiden – Deputy Clerk 6 STAFF REPORT Agenda Item: 6.b Council Meeting: June 23, 2025 Prepared By: Reed Kottke, Accountant Topic: Financial Claims to June 23, 2025 Action Required: Approval Summary Claims require Council review and approval, those permitted per policy have been completed, while others are pending for Council approval. Financial/Budget Claims are within budget or are identified on a case-by-case basis to confirm funding source and seek Council approval as necessary. Options Approve claims as presented or amend and approve claims. Recommendation Approve claims as presented. Council Action Consider approving claims as presented. Attachments 1. 20250623 council.pdf 7 CLAIMS APPROVED AND PROCESSED PER POLICY Check Range: 37375-37397 Financial Claims 06/13/2025 65,064.84$ 65,064.84$ Check Register Total Expenditures Approved Agenda Item: 6b 1 Council Meeting: 06/23/2025 Prepared By: Reed Kottke, Accountant 8 CLAIMS APPROVED AND PROCESSED PER POLICY Check Range: 37398-37429 Financial Claims 06/18/2025 55,337.11$ 55,337.11$ Check Register Total Expenditures Approved Agenda Item: 6b 2 Council Meeting: 06/23/2025 Prepared By: Reed Kottke, Accountant 9 CLAIMS PENDING COUNCIL APPROVAL Check Range: 37430-37433 Financial Claims 06/23/2025 333,892.36$ 221,309.37$ 555,201.73$ Date Vendor Amount Description 6/6/2025 ADP PAYROLL FEES 464.29$ PP11 PAYROLL PROCESSING FEE 6/9/2025 INVOICE CLOUD 1,835.76$ MAY TRANSACTION PROCESSING FEES 6/11/2025 US BANK 8,888.99$ JUNE PURCHASING CARD MANAGING ACCOUNT STATEMENT 6/12/2025 ADP WAGE PAY 119,329.28$ PP11 NET PAY 6/12/2025 ADP TAX 44,011.56$ PP11 TAX WITHHOLDING 6/16/2025 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION OF MN 33,454.90$ PP11 PENSION CONTRIBUTIONS 6/16/2025 OPTUM FINANCIAL 6,250.27$ PP11 HEALTH SAVINGS ACCOUNT CONTRIBUTIONS 6/16/2025 MINNESOTA STATE RETIREMENT SYSTEM 2,741.58$ PP11 DEFERRED COMPENSATION / ROTH CONTRIBUTIONS 6/16/2025 MINNESOTA STATE RETIREMENT SYSTEM 4,099.65$ PP11 HEALTH CARE SAVINGS PLAN CONTRIBUTIONS 6/18/2025 MINNESOTA DEPARTMENT OF REVENUE 233.09$ MAY FUEL TAX RETURN Total 221,309.37$ Check Register Automatic Deduction / Electronic Funds Transfer Total Expenditures For Approval Automatic Deduction / Electronic Fund Transfer / Other Disbursement Agenda Item: 6b 3 Council Meeting: 06/23/2025 Prepared By: Reed Kottke, Accountant 10 BANK CODE: GEN CHECK DATE: 06/18/2025 INVOICE PAY DATE FROM 06/18/2025 TO 06/18/2025 06/18/2025 11:15 AM User: RCKOTTKE DB: Corcoran Page: 1/1CHECK PROOF FOR CITY OF CORCORAN # InvoicesTotal AmountCredit TotalInvoice TotalVendor NameVendor CodeCheck #BankCheck Date Type: CheckStub 2##0.00 197.50 197.50 STANTEC CONSULTING SERVICES170824(S)GEN06/18/2025 Type: Paper Check 183.96 0.00 83.96 ACME TOOLS156037398GEN06/18/2025 1458.98 0.00 458.98 ASCENTEK INC322037399GEN06/18/2025 79,646.42 0.00 9,646.42 BEAUDRY OIL COMPANY62237400GEN06/18/2025 13,844.50 0.00 3,844.50 BOYER FORD TRUCKS INC4237401GEN06/18/2025 2197.53 0.00 197.53 CINTAS - 4705637402GEN06/18/2025 11,398.00 0.00 1,398.00 COMPUTER INTEGRATION TECH242737403GEN06/18/2025 114.82 0.00 14.82 DAKOTA SUPPLY GROUP249637404GEN06/18/2025 4##10,239.79 301.20 10,540.99 FERGUSON WATERWORKS #2518190437405GEN06/18/2025 1401.30 0.00 401.30 GALLS, LLC22637406GEN06/18/2025 1298.35 0.00 298.35 GOPHER STATE ONE CALL225337407GEN06/18/2025 1628.00 0.00 628.00 MATT GOTTSCHALK211737408GEN06/18/2025 35,454.65 0.00 5,454.65 HACH COMPANY321437409GEN06/18/2025 14,528.90 0.00 4,528.90 HKGI312237410GEN06/18/2025 120.00 0.00 20.00 HOLIDAY COMPANIES194037411GEN06/18/2025 1749.37 0.00 749.37 JESSICA CHRISTENSEN BUCK239137412GEN06/18/2025 11,500.00 0.00 1,500.00 JOSHUA REISNERMISC37413GEN06/18/2025 13,575.00 0.00 3,575.00 MACLEAN ENTERPRISES LLC321837414GEN06/18/2025 2324.96 0.00 324.96 MENARDS MAPLE GROVE16737415GEN06/18/2025 1653.00 0.00 653.00 MN OCCUPATIONAL HEALTH309737416GEN06/18/2025 1220.82 0.00 220.82 NAPA AUTO PARTS - Corcoran12637417GEN06/18/2025 160.00 0.00 60.00 NORDIC AUTO GLASS318837418GEN06/18/2025 133.00 0.00 33.00 NORTH LIGHT COLOR317537419GEN06/18/2025 21,510.00 0.00 1,510.00 NUTRIEN AG SOLUTIONS, INC.246637420GEN06/18/2025 1324.00 0.00 324.00 STREICHER'S POLICE EQUIPMENT14837421GEN06/18/2025 11,040.00 0.00 1,040.00 TIGERTOUGH291937422GEN06/18/2025 1600.00 0.00 600.00 TINT PROS PLATINUM AUTO WRAPS320537423GEN06/18/2025 2170.10 0.00 170.10 TRANSUNION RISK & ALTERNATIVE222037424GEN06/18/2025 154.00 0.00 54.00 WATER LABORATORIES, INC. 305137425GEN06/18/2025 140.00 0.00 40.00 WESTSIDE WHOLESALE TIRE15637426GEN06/18/2025 16,819.49 0.00 6,819.49 WRIGHT-HENNEPIN COOP ELECT184437427GEN06/18/2025 1391.00 0.00 391.00 WRUCK SEWER & PORTABLE RENTAL295637428GEN06/18/2025 157.17 0.00 57.17 XCEL ENERGY15837429GEN06/18/2025 ## Denotes that check has vendor credit applied. Num Stubs: 1Num Checks: 32 Num Invoices: 49 Total Amount: 55,337.11 11 BANK CODE: GEN CHECK DATE: 06/23/2025 INVOICE PAY DATE FROM 06/23/2025 TO 06/23/2025 06/18/2025 12:00 PM User: RCKOTTKE DB: Corcoran Page: 1/1CHECK PROOF FOR CITY OF CORCORAN # InvoicesTotal AmountCredit TotalInvoice TotalVendor NameVendor CodeCheck #BankCheck Date 187,939.86 0.00 87,939.86 FEHN COMPANIES186837430GEN06/23/2025 127,000.00 0.00 27,000.00 FLOCK GROUP INC314537431GEN06/23/2025 127,000.00 0.00 27,000.00 SCHLENNER WENNER & CO CPA PA321737432GEN06/23/2025 1191,952.50 0.00 191,952.50 US HOME LLC DBA LENNARMISC37433GEN06/23/2025 Num Stubs: 0Num Checks: 4 Num Invoices: 4 Total Amount: 333,892.36 12 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 1/7Page: 06/18/2025 01:53 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 06/13/2025 - 06/23/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 37375 3737510,833.00 06/13/25507941JUNE 2025 FINANCE MGR SERVICES 90122FS.ABDO LLP06/01/25100-41500-50300 373754,347.50 06/13/25508049MAY 2025 ACCOUNTING SERVICES 90122FS.ABDO LLP06/12/25100-41500-50300 15,180.50 Total For Check 37375 Check 37376 3737633.53 06/13/251N4G-TMMY-6FKVADMIN SUPPLIESAMAZON CAPITAL SERVICES06/04/25100-41900-50210 3737657.83 06/13/251C6N-XWCV-9DK3POLICE DEPT SUPPLIESAMAZON CAPITAL SERVICES06/02/25100-42100-50200 3737617.89 06/13/251C6N-XWCV-9DK3POLICE DEPT SUPPLIESAMAZON CAPITAL SERVICES06/02/25100-42100-50210 109.25 Total For Check 37376 Check 37377 373776,129.50 06/13/25AD94N2ELENOVOT X 5CDW GOVERNMENT05/06/25100-41920-50221 37377418.14 06/13/25AE27F5AMONITORS X 3CDW GOVERNMENT05/20/25100-41920-50221 37377701.52 06/13/25AE1G19QMONITORS & PRINTERCDW GOVERNMENT05/08/25100-42100-50210 37377686.39 06/13/25AE1G19QMONITORS & PRINTERCDW GOVERNMENT05/08/25601-00000-16500 37377369.60 06/13/25AE27F5AMONITORS X 3CDW GOVERNMENT05/20/25601-00000-16500 8,305.15 Total For Check 37377 Check 37378 3737867.34 06/13/255273725602PW FIRST AID SUPPLIESCINTAS - 47006/04/25100-43100-50400 67.34 Total For Check 37378 Check 37379 3737921.73 06/13/254232671847BLACK MATS-CITY HALLCINTAS - 47006/04/25100-41900-50400 3737926.30 06/13/254232671883SUPPLIESCINTAS - 47006/04/25100-43100-50400 48.03 Total For Check 37379 Check 37380 37380122.94 06/13/25202505148200 CO RD 116 UTILITY BILLING MAR/APR 2025CITY OF CORCORAN05/14/25100-41900-50382 122.94 Total For Check 37380 Check 37381 3738135.00 06/13/2520250611PETTY CASH RECONCILIATION POLICEPETTY CASH FOR CITY OF CORCORAN06/12/25100-42100-50300 35.00 Total For Check 37381 Check 37382 373823,128.44 06/13/25404652CIT MAY 2025 MONTHLY SERVICES 05/31/25COMPUTER INTEGRATION TECH05/31/25100-41920-50300 37382220.02 06/13/25404022CIT MAY 2025 MONTHLY SERVICES 05/23/25COMPUTER INTEGRATION TECH04/30/25100-41920-50300 37382836.88 06/13/25401648CIT APRIL 2025 MONTHLY SERVICES 04/23/25COMPUTER INTEGRATION TECH04/23/25100-41920-50300 373825,551.90 06/13/25402350CIT APRIL 2025 MONTHLY SERVICES 04/30/25COMPUTER INTEGRATION TECH04/30/25100-41920-50300 37382176.25 06/13/25402350CIT APRIL 2025 MONTHLY SERVICES 04/30/25COMPUTER INTEGRATION TECH04/30/25601-00000-16500 37382491.88 06/13/25402351CIT WATER TREATMENT PLANT NETWORKCOMPUTER INTEGRATION TECH04/30/25601-00000-16500 10,405.37 Total For Check 37382 Check 37383 37383143.25 06/13/2591936HEARTGARD & NEXTGARD FOR ROCKYCORCORAN PET CARE CENTER, LLC06/09/25100-42100-50438 37383701.32 06/13/2589056SVCS FROM 10/14/24 - 12/30/24CORCORAN PET CARE CENTER, LLC12/23/24100-42100-50438 844.57 Total For Check 37383 Check 37384 3738459.00 06/13/25100X08506805ACCT 100-00772483-2 EQUP RENTAL JUNE 2025CULLIGAN DEPARTMENT 850905/31/25100-41900-50210 3738486.00 06/13/25100X08530409ACCT 100-99705485-1 EQUP RENTAL JUNE 2025CULLIGAN DEPARTMENT 850905/31/25100-42100-50210 145.00 Total For Check 37384 Check 37385 13 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 2/7Page: 06/18/2025 01:53 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 06/13/2025 - 06/23/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 37385 3738540.00 06/13/25RI106624579FEDEX CHARGESFP MAILING SOLUTIONS04/23/25100-41900-50430 40.00 Total For Check 37385 Check 37386 37386189.91 06/13/259523778869ORDER 838922862GRAINGER05/30/25100-43100-50210 189.91 Total For Check 37386 Check 37387 373875,426.82 06/13/2514511008CHEM KEY ASSY PACKSHACH COMPANY05/23/25601-49400-50210 373871,329.00 06/13/2514511836CHEM KEY ASSY PACKSHACH COMPANY05/23/25601-49400-50210 3738738.75 06/13/2514513014CHEM KEY ASSY PACKSHACH COMPANY05/27/25601-49400-50210 37387116.20 06/13/2514519322CHEM KEY ASSY PACKSHACH COMPANY05/30/25601-49400-50210 6,910.77 Total For Check 37387 Check 37388 373881,641.06 06/13/25100024724205/2025 RADIO FEESHENNEPIN COUNTY INFO TECH06/03/25100-42100-50323 37388349.56 06/13/25100024718705/2025 RADIO FEES PUBLIC WORKSHENNEPIN COUNTY INFO TECH06/12/25100-43100-50323 1,990.62 Total For Check 37388 Check 37389 37389995.00 06/13/2541238LEADERSHIP IN POLICE ORGSMN BCA05/16/25100-42100-50207 995.00 Total For Check 37389 Check 37390 373902,103.84 06/13/2582821407002025 CIP SUPPORT/PRODUCTIONMOTOROLA SOLUTIONS INC05/29/25435-42100-50550 373901,065.00 06/13/2582821397962025 CIP SUPPORT/PRODUCTIONMOTOROLA SOLUTIONS INC05/28/25435-42100-50550 3,168.84 Total For Check 37390 Check 37391 37391437.00 06/13/253279SVCS ON 5/28/25 - EXTERIOR RECEPTICLE @ WALK GATE ENTRANCEPATNODE ELECTRIC06/03/25101-41900-50210 437.00 Total For Check 37391 Check 37392 373922,071.80 06/13/25ER0023ESCROW REFUND PRO TECH AUTO REPAIRPRO TECH AUTO REPAIR06/04/25100-00000-22205 2,071.80 Total For Check 37392 Check 37393 3739382.60 06/13/25202506092025 RECRUITMENT AND RETENTION REIMBURSEMENTREED KOTTKE06/12/25100-41500-50307 82.60 Total For Check 37393 Check 37394 3739412,357.12 06/13/2569,031GRAVEL HAULING SERVICESHAW TRUCKING INC05/27/25100-43122-50400 12,357.12 Total For Check 37394 Check 37395 37395300.00 06/13/2520250610INTOXICATING LIQUOR LICENSE REFUNDSTANCHION BAR06/12/25100-00000-32110 300.00 Total For Check 37395 Check 37396 373961,009.88 06/13/25I1764739AMO + 2 HELMETSSTREICHER'S POLICE EQUIPMENT06/02/25100-42100-50207 1,009.88 Total For Check 37396 Check 37397 37397248.15 06/13/2520250601DRY CLEANING MAY 2025TIDE CLEANERS06/12/25100-42100-50417 248.15 Total For Check 37397 14 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 3/7Page: 06/18/2025 01:53 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 06/13/2025 - 06/23/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 37398 3739883.96 06/18/2514514862ORDER 26043804-000ACME TOOLS06/09/25100-43100-50225 83.96 Total For Check 37398 Check 37399 37399458.98 06/18/253816061MOBIL DELVAC GEAR OILASCENTEK INC05/22/25100-43100-50212 458.98 Total For Check 37399 Check 37400 3740051.07 06/18/252929381UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY05/04/25100-41900-50212 3740052.29 06/18/252952674UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY05/02/25100-41900-50212 3740025.88 06/18/252969546UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY05/29/25100-41900-50212 3740044.95 06/18/252975491UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY06/06/25100-41900-50212 3740047.71 06/18/252962453UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY05/16/25100-41900-50212 374001,566.31 06/18/252929381UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY05/04/25100-42100-50212 374001,603.50 06/18/252952674UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY05/02/25100-42100-50212 37400793.81 06/18/252969546UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY05/29/25100-42100-50212 374001,378.43 06/18/252975491UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY06/06/25100-42100-50212 374001,463.13 06/18/252962453UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY05/16/25100-42100-50212 374001,095.88 06/18/252975490ULS #2 DYED KODIAK B20BEAUDRY OIL COMPANY06/06/25100-43100-50212 3740085.12 06/18/252929381UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY05/04/25100-43100-50212 3740087.15 06/18/252952674UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY05/02/25100-43100-50212 3740043.14 06/18/252969546UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY05/29/25100-43100-50212 3740074.91 06/18/252975491UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY06/06/25100-43100-50212 374001,153.63 06/18/252962452ULS #2 DYED KODIAK B20BEAUDRY OIL COMPANY05/16/25100-43100-50212 3740079.51 06/18/252962453UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY05/16/25100-43100-50212 9,646.42 Total For Check 37400 Check 37401 374013,844.50 06/18/25093P3374384 MACK TANKER PARTS/REPAIRBOYER FORD TRUCKS INC02/24/25100-42100-50220 3,844.50 Total For Check 37401 Check 37402 3740226.30 06/18/254233408731SUPPLIESCINTAS - 47006/11/25100-43100-50400 37402171.23 06/18/254232671880UNIFORMSCINTAS - 47006/04/25100-43100-50417 197.53 Total For Check 37402 Check 37403 374031,398.00 06/18/25404876CIT MAY 2025 OTHER BILLABLE CAT6 05/31/25COMPUTER INTEGRATION TECH05/31/25601-00000-16500 1,398.00 Total For Check 37403 Check 37404 3740414.82 06/18/25SO104724055.001SHOP SUPPLIESDAKOTA SUPPLY GROUP05/21/25100-43100-50210 14.82 Total For Check 37404 Check 37405 37405258.68 06/18/250541724WRENCHESFERGUSON WATERWORKS #251812/30/24601-49400-50220 374059,387.41 06/18/250548064HORN FITTINGSFERGUSON WATERWORKS #251806/04/25601-49400-50227 37405894.90 06/18/250541653FLG KITS & COUPLINGSFERGUSON WATERWORKS #251812/23/24601-49400-50227 37405(301.20)06/18/25CM41541CREDIT FR INV 0546564 - 1" SWVL ADR COUPSFERGUSON WATERWORKS #251805/05/25601-49400-50227 10,239.79 Total For Check 37405 Check 37406 37406401.30 06/18/251002211401UNIFORMSGALLS, LLC05/29/25100-42100-50417 401.30 Total For Check 37406 15 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 4/7Page: 06/18/2025 01:53 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 06/13/2025 - 06/23/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 37407 37407149.17 06/18/255050316221 BILLABLE TICKETS @ $1.35GOPHER STATE ONE CALL05/31/25601-49400-50380 37407149.18 06/18/255050316221 BILLABLE TICKETS @ $1.35GOPHER STATE ONE CALL05/31/25602-49450-50380 298.35 Total For Check 37407 Check 37408 37408628.00 06/18/2520250618WELLNESS TRAVEL REIMBURSEMENTMATT GOTTSCHALK06/18/25100-42100-50307 628.00 Total For Check 37408 Check 37409 374095,257.00 06/18/2514526837SL1000 EE ASSY INSTRUMENTHACH COMPANY06/05/25601-49400-50210 37409168.20 06/18/2514527063SAMPLE CELLSHACH COMPANY06/05/25601-49400-50210 3740929.45 06/18/2514529751CHEMKEY ASSY PACK 25 PIECEHACH COMPANY06/06/25601-49400-50210 5,454.65 Total For Check 37409 Check 37410 374104,528.90 06/18/25023-058-18PARK PLANNING AND DESIGN MAY 2025HKGI06/18/25415-45200-50300 4,528.90 Total For Check 37410 Check 37411 3741120.00 06/18/250034010625004/30/25-5/31/25HOLIDAY COMPANIES06/01/25100-42100-50220 20.00 Total For Check 37411 Check 37412 37412749.37 06/18/25202506182025 RECRUITMENT AND RETENTION REIMBURSEMENT JESSICA CHRISTENSEN BUCK06/18/25100-45100-50307 749.37 Total For Check 37412 Check 37413 374131,500.00 06/18/25202506172025 RECRUITMENT AND RETENTION REIMBURSEMENTJOSHUA REISNER06/18/25100-42100-50307 1,500.00 Total For Check 37413 Check 37414 374143,575.00 06/18/251661UNDERFENCE 24" X 16MACLEAN ENTERPRISES LLC05/12/25100-45200-50221 3,575.00 Total For Check 37414 Check 37415 37415185.92 06/18/2550474SUPPLIESMENARDS MAPLE GROVE06/13/25100-45200-50210 37415139.04 06/18/2550305SUPPLIESMENARDS MAPLE GROVE06/10/25601-49400-50227 324.96 Total For Check 37415 Check 37416 37416653.00 06/18/25493066MAY 2025 HEALTH SCREENINGMN OCCUPATIONAL HEALTH05/31/25100-42100-50300 653.00 Total For Check 37416 Check 37417 37417220.82 06/18/25608160AUTO SUPPLIESNAPA AUTO PARTS - Corcoran06/13/25100-43100-50220 220.82 Total For Check 37417 Check 37418 3741860.00 06/18/2524370LABOR FOR CHIP REPAIR UNIT 576NORDIC AUTO GLASS06/11/25100-42100-50403 60.00 Total For Check 37418 Check 37419 3741933.00 06/18/25INV571024PRINT-COROPLAST-DP-W-2S-CUTNORTH LIGHT COLOR06/04/25201-42100-50210 33.00 Total For Check 37419 16 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 5/7Page: 06/18/2025 01:53 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 06/13/2025 - 06/23/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 37420 37420790.00 06/18/2557068040SHERBURN: GARLON 4 ULTRA, BARK OIL BLUENUTRIEN AG SOLUTIONS, INC.05/23/25100-43100-50225 37420720.00 06/18/2557068046SHERBURN: SULFER TIGER 90 50 LBNUTRIEN AG SOLUTIONS, INC.05/23/25100-45200-50221 1,510.00 Total For Check 37420 Check 37421 37421324.00 06/18/25I1766523TACKTICAL ASSAULT CARRIERSTREICHER'S POLICE EQUIPMENT06/11/25100-42100-50417 324.00 Total For Check 37421 Check 37422 374221,040.00 06/18/25PSI-126509TACTICAL DRIVER BUCKET, PATCHTIGERTOUGH06/05/25435-42100-50550 1,040.00 Total For Check 37422 Check 37423 37423600.00 06/18/257009FULL DETAIL EXPLORER & CHEVY TRAILBOSSTINT PROS PLATINUM AUTO WRAPS06/11/25100-42100-50403 600.00 Total For Check 37423 Check 37424 3742495.10 06/18/253609221-202503-1SVCS FOR 3/1/25 - 3/31/25TRANSUNION RISK & ALTERNATIVE04/01/25100-42100-50300 3742475.00 06/18/253609221-202505-1SVCS FOR 5/1/25 - 5/31/25TRANSUNION RISK & ALTERNATIVE06/01/25100-42100-50300 170.10 Total For Check 37424 Check 37425 3742554.00 06/18/2598165COLIFORM 06/05/25WATER LABORATORIES, INC. 06/05/25601-49400-50300 54.00 Total For Check 37425 Check 37426 3742640.00 06/18/25964239REPAIR LEFT REAR TIRE #579WESTSIDE WHOLESALE TIRE06/04/25100-42100-50403 40.00 Total For Check 37426 Check 37427 374276,819.49 06/18/2535032213206ELECTRIC MAY 2025WRIGHT-HENNEPIN COOP ELECT06/18/25100-41900-50381 6,819.49 Total For Check 37427 Check 37428 37428391.00 06/18/25I27945ZONE 1 CNSTCTN UNITS, ADA UNITSWRUCK SEWER & PORTABLE RENTAL06/09/25100-45200-50210 391.00 Total For Check 37428 Check 37429 3742957.17 06/18/25925730006OSWALD FARM RD WATER TOWER JUNE 2025XCEL ENERGY06/18/25601-49400-50380 57.17 Total For Check 37429 Check 37430 3743087,939.86 06/23/2521378CLASS 5 MODIFIED - MAY 19-28, 2025FEHN COMPANIES06/06/25100-43122-50224 87,939.86 Total For Check 37430 Check 37431 3743127,000.00 06/23/25INV-67002FLOCK SAFETY FALCON LICENSE PLATE RECOGNITIONFLOCK GROUP INC06/13/25416-42100-50210 27,000.00 Total For Check 37431 Check 37432 3743227,000.00 06/23/253319662024 AUDIT SERVICES COMPLETED THROUGH MAY 2025SCHLENNER WENNER & CO CPA PA06/26/25100-41500-50300 27,000.00 Total For Check 37432 Check 37433 37433191,952.50 06/23/25ER0024ESCROW REFUND CSAH 101/116 TRAFFIC SIGNALSUS HOME LLC DBA LENNAR06/26/25100-00000-22205-023 17 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 6/7Page: 06/18/2025 01:53 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 06/13/2025 - 06/23/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 37433 191,952.50 Total For Check 37433 18 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 7/7Page: 06/18/2025 01:53 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 06/13/2025 - 06/23/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number 391,810.68 Fund 100 GENERAL FUND 437.00 Fund 101 LONG-TERM PLANNING FUND 33.00 Fund 201 RESERVES DONATION FUND 4,528.90 Fund 415 PARK CAPITAL FUND 27,000.00 Fund 416 CAPITAL-EQUIPMENT CERTS 4,208.84 Fund 435 2025A BOND EQUIPMENT 26,126.71 Fund 601 WATER 149.18 Fund 602 SEWER Fund Totals: 454,294.31 Total For All Funds: 19 STAFF REPORT Agenda Item: 6.c Council Meeting: June 23, 2025 Prepared By: Ryan Ganner, Human Resources Generalist Nalisha Williams, Assistant City Administrator Topic: Resolution 2025-65 Appointment of Vacant Positions Action Required: Adoption Council Action Adoption of Resolution 2025-65 Attachments 1. Resolution 2025-65 Appointment of Vacant Positions.pdf 20 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-65 Page 1 of 1 Motion By: Seconded By: RESOLUTION APPOINTMENTS OF VACANT POSITIONS FOR THE CITY OF CORCORAN, MINNESOTA WHEREAS, the City Council has authorized the positions listed in this resolution for hiring in 2025; WHERAS, the preferred candidates were identified and offered listed positions; WHEREAS, the City fosters a work environment that rewards performance and recognizes commitment to Corcoran’s mission, vision, and values in ways that better posture staff to support current needs and future growth of the City of Cocoran; and NOW, THEREFORE, the Corcoran City Council RESOLVES as follows: 1) Parker Tabor is appointed as Seasonal Program Coordinator effective May 19, 2025, at step 1 in Grade 1. 2) Brady Heinz is appointed as Public Works Seasonal Maintenance Worker 1 effective June 9, 2025, at the start step in the Seasonal Maintenance Worker 1 Grade. 3) Darren Bohlsen is appointed as Police Lieutenant effective July 7, 2025, at step 3 in Grade 12. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Nichols, Jeremy Nichols, Jeremy Lanterman, Mark Lanterman, Mark Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 23rd day of June 2025. ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Debra Johnson – City Clerk 21 STAFF REPORT Agenda Item: 6.d Council Meeting: June 23, 2025 Prepared By: Jay Tobin, City Administrator Topic: Federal Procurement Policy Action Required: Adoption Summary City auditors identified the need for the city to have a "Federal Procurement Standards Policy". Staff has reviewed template policies and drafted a policy for review and adoption to ensure compliance. Recommendation Adopt Federal Procurement Standards Policy Council Action Adopt Federal Procurement Standards Policy Attachments 1. Procurement Standards Policy 6.23.25.pdf 22 Page 1 CITY OF CORCORAN Procurement Standards Policy for Goods and Services Purchased with Federal Dollars Purpose The purpose of this policy is to establish procedures for the administration of federal awards of the City of Corcoran. The Office of Management and Budget (OMB) Uniform Guidance [2 CFR 200] requires all sub-recipients of federal funds to establish and maintain internal controls designed to ensure reasonably compliance with Federal laws, regulations and program compliance requirements. Written policies and procedures are part of the necessary internal controls and are required as a precondition to receiving federal funds. These policies and procedures are intended to be sufficiently comprehensive to adequately meet such requirements. However, in no case are these policies and procedures intended to supersede or limit federal or state laws or regulations, or the provisions of individual grant agreements. Conflicts of Interest (2 CFR 200.318(c)) The City of Corcoran maintains written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. The Uniform Grant Guidance 2 CFR 200 includes the following provisions: No employee, officer, or agent of the City of Corcoran will participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest arises when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the City of Corcoran must neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts, unless the financial interest is not substantial or the gift is an unsolicited item of nominal value. Disciplinary actions will be applied for violations of such standards by officers, employees, or agents of the City of Corcoran. The City of Corcoran defines nominal value as an expense of five dollars ($5.00) or less. Procurement Under Federal Awards (2 CFR 200.318(a)) Procurement of goods and services whose costs are charged to federal awards received by the City of Corcoran are subject to all of the specific purchasing policies of the organization. In addition, procurements associated with Federal awards are subject to the following supplemental policies: 1. The City of Corcoran will avoid the acquisition of unnecessary or duplicative items. Consideration will be given to consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. 23 Page 2 2. The City of Corcoran will consider entering into state and local intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods and services. 3. The City of Corcoran is encouraged to use Federal excess and surplus property in lieu of purchasing new equipment and property whenever such use is feasible and reduces project costs. 4. The City of Corcoran is encouraged to use value engineering clauses in contracts for construction projects of sufficient size to offer reasonable opportunities for cost reductions. 5. The City of Corcoran will award contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. 6. The City of Corcoran will maintain sufficient records to detail the history of procurement. These records will include but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. 7. All procurement transactions will be conducted in a manner providing full and open competition. All pre-qualified lists of people, firms, or products which are used in acquiring goods and services will be current and include enough qualified sources to ensure maximum open and free competition. Potential bidders will not be precluded from qualifying during the solicitation period. 8. All solicitations will incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such a description must not, in competitive procurements, contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, must set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications should be avoided if possible. When it is impractical or uneconomical to make a clear and accurate description of the technical requirements, a “brand Corcoran or equivalent” description may be used to define the performance or other salient requirements of procurement. The specific features of the Corcoran brand which must be met by offers must be clearly stated. All solicitations will also identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals. 9. The City of Corcoran will ensure that all prequalified lists of people, firms, or products which are used in acquiring goods and services are current and including enough qualified sources to ensure maximum open and free competition. The City of Corcoran will not preclude potential bidders from qualifying during the solicitation period. 10. All necessary affirmative steps will be taken to ensure that minority business, women's business enterprises, and labor surplus area firms are used when possible. 24 Page 3 A. Affirmative steps must include: 1. Placing qualified small and minority businesses and women's business enterprises on solicitation lists; 2. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; 3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; 4. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; 5. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and 6. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1) through (5) of this section. 11. A cost or price analysis will be performed in connection with every procurement action of more than $175,000 including contract modifications. To comply with Minnesota statutes, this threshold has been lowered from the Simplified Acquisition Threshold of $250,000. The method and degree of analysis is dependent on the facts surrounding the procurement situation, but as a starting point, the City of Corcoran will make independent estimates before receiving bids or proposals. 12. All procurement files will be made available for inspection upon request by a Federal awarding agency. 13. All contracts will require the contractor to certify in writing that it has not been suspended or disbarred from doing business with any federal agency. Methods of Procurement (2 CFR 200.320) City of Corcoran will use one of the following methods of procurement. 1. Procurement by micro-purchases. Procurement by micro-purchase is the acquisition of supplies or services, the aggregate dollar amount of which does not exceed $10,000 (or $2,000 in the case of acquisitions for construction subject to the Davis-Bacon Act). To the extent practicable, the City of Corcoran must distribute micro-purchases equitably among qualified suppliers. Micro-purchases may be awarded without soliciting competitive quotations if the City of Corcoran considers the price to be reasonable. 2. Procurement by small purchase procedures. Small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the Simplified Acquisition Threshold. If small purchase 25 Page 4 procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources. 3. Procurement by sealed bids (formal advertising). Bids are publicly solicited and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming to all the material terms and conditions of the invitation for bids, is the lowest in price. All purchases more than $10,000 shall be made by obtaining oral or written quotations from at least two responsible contractors. All purchases of $175,000 or more shall be made by obtaining competitive proposals via public solicitation. To comply with Minnesota statutes, this threshold has been lowered from the Simplified Acquisition Threshold of $250,000. Sealed bids shall be utilized when required by the Federal awarding agency or Minnesota statutes. For sealed bidding to be feasible, the following conditions will be present: a. A complete, adequate, and realistic specification or purchase description is available; b. Two or more responsible bidders are willing and able to compete effectively for the business; and c. The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price. If sealed bids are used, the following requirements apply: a. The invitation for bids will be publicly advertised and bids must be solicited from an adequate number of known suppliers, providing them with sufficient response time prior to the date set for opening the bids; b. The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services for the bidder to properly respond; c. All bids will be publicly opened at the time and place prescribed in the invitation for bids; d. A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts, transportation cost, and life cycle costs must be considered in determining which bid is lowest. Payment discounts will only be used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and e. Any or all bids may be rejected if there is a sound documented reason. 4. Procurement by competitive proposals. The technique of competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed price or cost-reimbursement type contract is awarded. It is generally used when conditions are not 26 Page 5 appropriate for the use of sealed bids. If this method is used, the following requirements apply: a. Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals must be considered to the maximum extent practical; b. Proposals must be solicited from an adequate number of qualified sources; c. The City of Corcoran must have a written method for conducting technical evaluations of the proposals received and for selecting recipients; d. Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and e. Competitive proposal procedures for qualifications-based procurement of architectural/engineering (A/E) professional services whereby competitors' qualifications are evaluated, and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms are a potential source to perform the proposed effort. 5. Procurement by noncompetitive proposals. Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply: a. The item is available only from a single source; b. The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; c. The Federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the City of Corcoran; or d. After solicitation of a number of sources, competition is determined inadequate. Cost Principles Policy Guide (2 CFR 200.302(b)(7)) The application of these cost principles is based on the fundamental premises that: (a) The City of Corcoran is responsible for the efficient and effective administration of the Federal award through the application of sound management practices. (b) The City of Corcoran assumes responsibility for administering Federal funds in a manner consistent with underlying agreements, program objectives, and the terms and conditions of the Federal award. 27 Page 6 (c) The City of Corcoran in recognition of its own unique combination of staff, facilities, and experience, has the primary responsibility for employing whatever form of sound organization and management techniques may be necessary in order to assure proper and efficient administration of the Federal award. (d) The application of these cost principles should require no significant changes in the internal accounting policies and practices of the non-Federal entity. However, the accounting practices of the non-Federal entity must be consistent with these cost principles and support the accumulation of costs as required by the principles, and must provide for adequate documentation to support costs charged to the Federal award. (e) In reviewing, negotiating and approving cost allocation plans or indirect cost proposals, the cognizant agency for indirect costs should generally assure that the City of Corcoran is applying these cost accounting principles on a consistent basis during their review and negotiation of indirect cost proposals. Where wide variations exist in the treatment of a given cost item by the City of Corcoran, the reasonableness and equity of such treatments should be fully considered. See §200.56 Indirect (facilities & administrative (F&A)) costs. (f) For non-Federal entities that educate and engage students in research, the dual role of students as both trainees and employees (including pre- and post-doctoral staff) contributing to the completion of Federal awards for research must be recognized in the application of these principles. (g) The City of Corcoran may not earn or keep any profit resulting from Federal financial assistance, unless explicitly authorized by the terms and conditions of the Federal award. See also §200.307 Program income. Adopted by the City Council on __________. 28 STAFF REPORT Agenda Item: 6.e Council Meeting: June 23, 2025 Prepared By: Deb Johnson, City Clerk Nalisha Williams, Assistant City Administrator Topic: Request for Proposal for Recycling Services Action Required: Authorization Summary At the October 24, 2024 City Council Meeting, the City Council directed staff to extend the current contract (January 1, 2022 - December 31, 2024) with Republic Services for one (1) year (ending December 31, 2025). The City Council also directed staff to put together requests for proposals (RFP) prior to the end of the extension. Staff conducted a survey with several cities in Hennepin County to learn about the recycling services offered to their residents. The cities of Rogers, Dayton, Medina, Orono, and Wayzata offer organized recycling collection and Victoria offers an "open hauling" system for recycling collection. Organized collection for recycling presents several advantages over open market systems. Organized collection results in lower costs to residents, higher recycling rates, reduced environmental impact, improved road infrastructure, standardized services, and public educational campaigns. Open hauling allows residents to develop an agreement individually with any garbage hauling company that is licensed by the city. An open hauling system may provide a neighborhood organized garbage/recycling collection program (residents who live on the same street, or in the same neighborhood can choose to organize their collection with one hauler) which would alleviate the multiple hauler truck traffic. Financial/Budget Original Contract Monthly Rate Per Household (2022-2024): 2022 (year one) - $4.50/month 2023 (year two) - $4.66/month 2024 (year three) - $4.83/month Contract Extension Monthly Rate Per Household (2025): 2025 $6.99/month Recommendation Staff recommends that the City Council authorize the request for proposal for organized recycling collection. Council Action Authorize Request for Proposal for Recycling Services Attachments 1. 2025 DRAFT Residential Recycling Services RFP Clean.pdf 29 City of Corcoran Request for Proposals (RFP) For Residential Recycling Services June 24, 2025 30 2 1. INTRODUCTION This request for proposals (RFP) defines the service standards, specifications and proposal requirements of the residential recycling collection program for the City of Corcoran, Minnesota. City of Corcoran shall be hereinafter referred to as the “City”. The City seeks to enter into a recycling contract with a company that has the resources and ability to provide residential recyclable materials collection services for the City. It is the intent of the City to accept and evaluate proposals for residential recycling services including collection, processing, and marketing. The goals of the City are to maximize the fullest recovery possible of recyclable materials from all residents and to achieve the most cost- effective solution. The City encourages Proposers to submit their best proposal possible. Proposers may alter the requirements within this RFP if proposals explicitly describe the change, rationale and price implications. For example, Proposers may propose multiple design scenarios. Each scenario proposed must have a distinct, associated price. Proposers may elect to propose to include “revenue sharing” in their price formula. This proposal option is present in each of the scenarios. Proposers may also elect to not include revenue sharing such that their proposed service charges reflect a “flat fee” approach whereby the Proposer intends to keep all revenue from sale of recyclable materials. This RFP does not imply, and should not be interpreted to imply, a proposed set of final contract terms. A final contract will be negotiated with the successful contractor. This RFP and the successful proposal will be a basis for these negotiations. The final contract shall supersede and replace this RFP and successful proposal, unless agreed to otherwise. 2. BACKGROUND The City’s current recycling contract requires single-family households to be serviced on the frequencies and schedules described in Table 1. Table 1 Collection Frequency and Days City Collection Frequency Collection Day of Week Corcoran Bi-Weekly Tuesday The current collection days for the City shall be maintained under the new Contract. The current demographics of the City are listed in Table 2. 31 3 Table 2 Demographics City Population Curbside Recycling Household Counts Single Family Homes Multi- Family Dwelling Units Corcoran 8688 3003 3003 0 The City currently has a single-stream recycling program for fiber and rigid containers. Paper products accepted in the City’s recycling programs include old newspaper (ONP), old magazines (OMG) including catalogs, old corrugated containers (OCC), household office paper and mail (HOPM), old boxboard (OBB), phone books, paperback books, and notebooks. Rigid containers accepted in the program include glass bottles and jars, plastic bottles with a neck, steel food cans, and aluminum cans. 3. GENERAL REQUIREMENTS FOR RESIDENTIAL COLLECTIONS 3.1 Proposer Service Requirements The Proposer agrees to provide residential recycling services to all single-family households and agrees to provide recycling services to any future established multi-housing developments in the City. Additionally, the Proposer agrees to provide residential recycling services to Maple Hill Estates on substantially similar terms and at the same or more favorable rate as that provided to the City, through a direct contract negotiated between the Proposer and Maple Hill Estates. 3.2 Collection Vehicle Equipment Requirements All collection vehicles used in performance of the contract shall be duly licensed and inspected by the State of Minnesota and shall operate within the weight allowed by Minnesota Statutes. Each collection vehicle shall be equipped with the following: a. Two-way communications device. b. First aid kit. c. An approved 2A10BC Dry Chemical Fire Extinguisher. d. Warning flashers. e. Warning alarms to indicate movement in reverse. f. Signs on the rear of the vehicle which states “This Vehicle Makes Frequent Stops”. g. A broom and shovel for cleaning up spills. All of the required equipment must be in proper working order. All vehicles must be maintained in proper working order and be as clean and free from odors as possible. All vehicles must be clearly identified on both sides with Proposer’s name and telephone number. 32 4 3.3 Personnel Requirements Proposer shall retain sufficient personnel and equipment to fulfill the requirements and specifications of the services described in this RFP. The Proposer will provide a Route Supervisor to oversee the recycling route drivers servicing the City. The Route Supervisor will be available to address customer concerns each day. The Proposer shall have a dispatch customer service representative on duty Monday through Friday from 7:00 a.m. to 5:00 p.m to receive customer calls and route issues. The Proposer shall provide a 24-hour answering service line or device to receive customer calls. The Route Supervisor and all collection vehicles must be equipped with 2-way communication devices. Proposer’s personnel will be trained both in program operations and in customer service and insure that all personnel maintain a positive attitude with the public and in the work place and shall: a) Conduct themselves at all times in a courteous manner and use no abusive or foul language. b) Perform their duties in accordance with all existing laws and ordinances and future amendments thereto of the Federal, State of Minnesota, and local governing boards. c) Be clean and presentable in appearance, as so far as possible. d) Wear a uniform and employee identification badge or name tag. e) Drive in a safe and considerate manner. f) Manage containers in a careful manner, by picking them up, emptying their contents into the collection vehicle, and placing – not throwing or sliding – the container back in its curbside location so as to avoid spillage and littering or damage to the container. g) Monitor for any spillage and be responsible for cleaning up any litter or breakage. h) Avoid damage to property. i) Not perform their duties or operate vehicles while consuming alcohol or illegally using controlled substances or while under the influence of alcohol and/or such substances. j) Be in possession of a valid MN CDL if an individual’s duties include driving a commercial vehicle 3.4 Point of Collection Except for municipal facilities, all recyclable material collection service will occur at the curbside. 3.5 Recycling Containers Proposer shall provide containers for use in single-stream collection programs. The Proposer will maintain an inventory of new and replacement containers and will be required to service and repair damaged containers. Proposer shall maintain sufficient cart inventory of various sizes to meet supply and demand needs for the entire term of the contract. The standard cart size shall be approximately 60-gallons. The carts shall be uniform and consistent in color and design and have a recycling symbol and approved instruction label 33 5 attached, so as to be easily identified by the resident/customer and the Proposer Driver as the container for recyclable materials collection. Carts approximately thirty and ninety-gallons in size shall be of similar design and shall be provided to residents who request a different level of service. Additional carts will be provided at no extra charge to residents who request them. Each cart will be delivered with a package of recycling information provided by the Proposer and approved by the City explaining what and how to recycle using the single-stream method. The Driver is required to record and report to Proposer dispatch the location of any cart that is damaged and that cart shall be repaired or replaced by the Proposer or designated subcontractor within one (1) week of the report of damage. 3.6 Collection Recycling carts shall be placed by the residents at curbside on collection day, with the handle toward the house and the lid opening toward street. The Proposer shall collect from each participating household, all acceptable materials that have been prepared according to publicized procedures. The driver is required to place the emptied cart back down in the same curbside location as set by the resident. In no case is the cart to be left in the street. The City assumes that all residents receiving single-stream curbside collection service will be collected once every two weeks. 3.7 City Retains Right to Specify Resident Preparation Instructions The Proposer shall agree that it is the City’s sole right to clearly specify the resident sorting and setout requirements. Such information shall be included in the City’s newsletters and web pages as well as any public education pieces distributed by the Proposer with approval from the City. 3.8 Procedure for Unacceptable Recyclable Materials If Proposer determines that a resident has set out unacceptable or non-targeted recyclable materials, the driver shall use the following procedures: Driver Education Tag Proposer shall leave the non-targeted materials in the resident’s curbside recycling bin and leave a City approved “education tag” indicating acceptable materials and the proper method of preparation. Recording Addresses with Unacceptable Materials The driver shall record the address on forms acceptable to the City. Proposer shall report the address to the City contact at the end of each collection week. 34 6 If this procedure for handling non-targeted materials is not feasible, the Proposer must so specify and propose and explain an alternative public education system to maintain and improve quality of recyclable materials set out by residents. 3.9 Collection Hours Proposer shall maintain sufficient equipment and personnel to assure that all collection operations commence no earlier than 7:00 a.m. and are completed by 6:00 p.m. on the scheduled collection day. 3.10 Cleanup Responsibilities Proposer shall adequately clean up any materials spilled or blown during the course of collection and/or hauling operations. All collection vehicles shall be equipped with a broom and shovel for use in cleaning up any spills. Any unacceptable materials left behind should be secured within resident’s recycling container, if provided. Driver shall take all precautions possible to prevent littering of unacceptable recyclable materials. Proposer shall have no responsibility to remove any items that are not recyclable materials. 3.11 Missed Collection Policy & Procedures In the City’s public education information, residents will be directed to call the Proposer for missed collections and other service issues. The Proposer shall designate a staff person as an account representative for the City. A direct phone number (e.g., cellular phone, etc.) shall be provided for City staff to use for purposes of communicating immediate service needs. The Proposer shall also designate a back-up contact person, including a corresponding second, direct phone number. These Proposer phone numbers will not be published in public education literature, but rather used by City administrative staff. The Proposer shall have a duty to pick up missed collections. Proposer agrees to pick up all missed collections on the same day that the Proposer receives notice of a missed collection, provided notice is received by Proposer before 11:00 a.m. on a business day. With respect to all notices of a missed collection received after 11:00 a.m. on a business day, Proposer agrees to pick up that missed collection before 6:00 p.m. on the business day immediately following. Proposer shall provide staffing of a telephone-equipped office to receive missed collection complaints between the hours of 7:00 a.m. and 5:00 p.m. on weekdays, except holidays. The Proposer shall have an answering machine or voice mail system activated to receive phone calls after hours. Proposer shall keep a log of all calls, including the subject matter, the date and time received, the Proposer’s response, and the date and time of response. This information shall be provided to the City upon request. 3.12 Non-Completion of Collection and Extension of Collection Hours If the Proposer determines that the collection of recyclable materials will not be completed by 6:00 p.m. on the scheduled collection day, Proposer shall notify the City’s contact person by 3:30 p.m., and request an extension of the collection hours. Proposer shall inform the City of the areas not completed, the reason for non-completion, and the expected time of completion. 35 7 3.13 Severe Weather Recycling collections may be postponed due to severe weather at the sole discretion of the Proposer. Upon postponement, collection will be made on a day agreed upon between the Proposer and the City. 3.14 Annual Recycling Calendar, Holidays The City shall publish the yearly calendars including alternate collection days, with assistance from the Proposer. Holidays refers to any of the following: New Year’s Day, Memorial Day, Labor Day, Thanksgiving Day, Christmas Day and any other holidays mutually agreed to by the City and Proposer. In no instance will there be more than one holiday during a collection week. When the scheduled collection day falls on a holiday, collection for that day will be collected one day later. 3.15 Weighing of Loads Proposer will keep accurate records consisting of an approved weight slip or electronic equivalent with the date, time, collection route, driver’s identification, vehicle number, tare weight, gross weight, net weight, and number of recycling stops for each loaded vehicle. Collection vehicles will be weighed quarterly or semi-annually to obtain a tare weight. Paper or electronic versions of each weight ticket shall be maintained on file by the Proposer for at least three years in the event of an audit by the City. 3.16 Unauthorized Collection Only a licensed recycling hauler under contract with the City or with the property owner shall collect, remove, or dispose of recyclables after they have been set out for collection. The City’s recycling Proposer’s employees may not collect or scavenge through recycling in any manner that interferes with the contracted recycling services. The Proposer shall report to the City any instances of suspected scavenging or unauthorized removal of recyclable materials from any collection containers. 3.17 Utilities The Proposer shall be obligated to protect all public and private utilities whether occupying street or public or private property. If such utilities are damaged by reason of the Proposer’s operations, under the executed contract, Proposer shall repair or replace same, or failing to do so promptly, the City shall cause repairs or replacement to be made and the cost of doing so shall be deducted from payment to be made to the Proposer. 3.18 Damage to Property The Proposer shall take all necessary precautions to protect public and private property. Except for reasonable wear and tear, the Proposer shall repair or replace any private or public property, including, but not limited to sod, mailboxes, or recycling bins, which are damaged by the Proposer. Such property damage shall be addressed for repair or replacement, at no charge to the property owner, within forty-eight (48) hours with property of the same or equivalent value at the time of the damage. 36 8 If the Proposer fails to address the repair or replacement damaged property within forty-eight (48) hours, the City may, but shall not be obligated to, repair or replace such damaged property, and the Proposer shall fully reimburse the City for any of its reasonably incurred expenses. The Proposer shall reimburse the City for any such expenses within ten (10) days of receipt of the City’s invoice. Alternatively, the City may offset such expenses from any amounts owed to the Proposer. 3.19 Municipal Facilities The Proposer will provide free recycling service, at least every other week at the City’s municipal building, 8200 County Road 116; primary Public Works facility, 9100 County Road 19, secondary Public Works facility, 9525 Cain Road; Wildflower Park, 6604 Wildflower Trail, and City Park, 20200 County Road 50 (seasonal use including Country Daze festival) and newly constructed parks which are built during the contract period. In general, the Proposer will provide carts (wheeled carts with lids, with approximately 60-gallons capacity) or other mutually agreed upon containers to facilitate that service. The carts shall be labeled by the Proposer with appropriate stickers to identify the acceptable recyclable commodities. 3.20 Reports Materials Reports The Proposer will report, on a quarterly and yearly basis, the following information regarding the City’s recyclable materials quantities (in tons): • Number of curbside recycling “stops” (i.e., number of households with recyclables set out at the curb) per collection (i.e., weekly or bi-weekly stop count); • Gross amounts of materials collected, by recyclable material; • Net amounts of materials marketed, by recyclable material; • Amounts stored, by recyclable material, with any notes as to unusual conditions; • Amounts of process residuals disposed • Composition of process residuals disposed; and • Revenue share credits back to the City (if any). Quarterly reports shall be due to the City on April 10 (Jan-Mar), July 10 (Apr-Jun), October 10 (Jul-Sept) and January 10 (Oct-Dec) for material collected by the Proposer during the preceding calendar month. Annual reports to the City shall be due by the last day of January for materials received by the Proposer during the preceding calendar year. The Proposer will be encouraged to include in its annual report recommendations for continuous improvement in the City’s recycling programs (e.g., public education, reduction of non-targeted materials, etc.). Customer Relations Report The Proposer shall provide the City with the following reports upon request: • A list of all customer complaints, including a description of how each complaint was resolved. 37 9 • A list of all addresses where education tags were left for residents and why the tags were left. • A list of all missed pick-ups reported to the Proposer. 3.21 Publicity, Promotion, and Education City - Provided Public Education The City shall prepare and distribute recycling information to residents each year. For example, the City may produce brochures with the annual calendar of recycling collection dates, include articles in their municipal newsletters, and/or include recycling instructions on their web sites. Proposer – Provided Public Education The Proposer shall conduct its own promotions and public education to increase participation and improve compliance with City-specified resident preparation instructions. At a minimum, this shall include distribution of resident education tags to be left by curbside collection crews if any non-targeted material is rejected and left at the curb. The Proposer shall submit a draft of any public education literature for approval by the City, at least one (1) month before printing and distribution of any such literature. 4. MATERIALS PROCESSING AND MARKETING 4.1 Processing Facilities Must Be Specified It is intended that all recyclable materials collected by the Proposer will go to recycling markets to be manufactured into recycled content products. The Proposer shall assure the City that adequate recyclable material processing capacity will be provided for material collected. The proposals must clearly specify the location(s) of its recyclable materials processing facility (or subcontractor’s facility) where material collected from the City will be delivered and/or processed. The Proposer shall provide written notice to the City at least 60 days in advance of any substantial change in these or subsequent plans for receiving and processing recyclable materials collected from the City. Upon collection, the City’s Proposer shall deliver the designated recyclable materials to a recyclable material processing center, an end market for sale or reuse, or to an intermediate collection center for later delivery to a processing center or end market. It is unlawful for any person to transport for disposal or to dispose of designated recyclable materials in a mixed municipal solid waste disposal facility. Proposer shall assure that all recyclable materials collected in the City are not landfilled, composted or incinerated except for process residuals. The Proposer shall dispose of no more than 7% of material (by weight) as process residuals as part of recyclable materials processing operations. No recyclable materials will be landfilled, composted or incinerated by the Proposer without written authorization from the City and the Minnesota Pollution Control Agency / Office of Environmental Assistance. 38 10 4.2 Lack of Adequate Market Demand In the event that the market for a particular recyclable material ceases to exist, or becomes economically depressed that it becomes economically unfeasible to continue collection, processing and marketing of that particular material, the Proposer shall give written notice to the City. The notice shall include information demonstrating the effort the Proposer has made to find market sources, and the financial information justifying the conclusion that the market is economically unfeasible. At such conclusion, the City and the Proposer will both agree in writing that it is no longer appropriate to collect such item before collection ceases. Proposer shall pay the costs of all disposal of any item collected that is deemed not recyclable by Proposer and the City due to lack of adequate market demand. The City and Proposer shall specify a date in the said written agreement to cease collection of the recyclable material in question. Proposer shall at all times be under a duty to minimize recyclable materials ending up in landfill or incineration. If such disposal becomes necessary, Proposer shall dispose of the materials at a facility specified in writing by the City or an alternative agreed upon by the City and the Proposer. 4.3 Estimating Materials Composition as Collected The Proposer shall conduct at least one materials composition analysis of the City’s recyclable materials each year to estimate the relative amount by weight of each recyclable commodity by grade or offer a suitable alternative to a composition analysis. 4.4 Estimating Process Residuals The Proposer shall provide the City a written description of the means to estimate process residuals derived from the City’s recyclable materials. This written description shall be updated by the Proposer immediately after any significant changes to the processing facilities used by the Proposer. 4.5 Performance Monitoring The City will monitor the performance of the Proposer against goals and performance standards required within this RFP and in the contract. Substandard performance as determined by the City will constitute non-compliance. If action to correct such substandard performance is not taken and diligently pursued reasonably promptly by the Proposer or if such substandard performance is not cured within 60 days after being notified by the City, the City may initiate the contract termination procedures. 5. PAYMENT AND DAMAGES 5.1 Compensation for Services The proposer shall include two (2) billing options in the proposal to include billing residents annually (January) or quarterly (January, April, July, October) for recycling collection services provided to the City as described in the Proposer’s proposal based on the number of household units certified by the City. One option will be selected by the City and made part of an executed contract. Provider shall deliver to the City reasonable documentation to demonstrate billing to and non-payment by delinquent accountholders. Unpaid bills supported by sufficient 39 11 documentation will be paid by the City and assessed to property owners. By November 1st of each year the City will review the number of certified units and notify Proposer of any changes. Proposer shall submit itemized bills for recycling collection services provided to the City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to the City. 5.2 Revenue Sharing All qualified proposals shall state explicitly if the Proposer elects to participate in revenue sharing with the City. If the City awards its contract to a Proposer that has elected to propose revenue sharing, and if the final contract negotiated includes revenue sharing, the Proposer shall, on a monthly basis, rebate an amount to that City based on a mutually agreed upon formula. If a revenue sharing component is offered for any commodity, each month the Proposer shall provide adequate documentation of the revenue sharing rebate calculation, including monthly estimates of: tons for all commodities, monthly index prices, margin prices, and total net revenue share amounts. The City understands that at times of poor market conditions, net revenues may equal zero, but shall not go negative. The City shall not be charged for net revenue sharing, only credited or neutral (e.g., $0 per ton). i.e., the Margin Price shall serve as the effective “floor price” for net revenue by commodity. The Proposer shall provide copies of the referenced published Index Prices with each monthly invoice statement. The Proposers shall clearly describe their means for allocating recyclable tonnage to the City in their proposals. The Proposers shall also provide a detailed explanation of how the tonnage “split” estimates will be calculated for each commodity. The City reserves the right to conduct reasonable audits of any revenue sharing data maintained by the Proposer during the term of the contemplated contract with Provider. 5.3 Administrative Penalties The Proposer shall agree, in addition to any other remedies available to the City, that the City may withhold and retain payment from the Proposer in the amounts specified below as Administrative Penalties for failure of the Proposer to fulfill its obligations. The following acts or omissions shall be considered a breach of the contract subject to Administrative Penalties: a) Failure to respond to legitimate service complaints within 24 hours in a reasonable and professional manner - $50 per incident. b) Failure to collect properly notified missed collections (as per Section 3.11 of this RFP) - $250 per incident. c) Failure to provide monthly and annual reports (as per Section 3.20 of this RFP) - $100 per incident. d) Failure to complete the collections within the specified timeframes (as per Sections 3.9 and 3.12 of this RFP) - $100 per incident e) Failure to clean up from spills during collection operations (as per Section 3.10 of this RFP) - $250 per incident 40 12 f) Failure to report on changes in location of recyclable materials processing operations - $250 per incident. The Proposer shall be liable for Administrative Penalty amount(s) upon determination of the City that performance has occurred that is not consistent with the provisions of the contract. The City shall notify Proposer in writing or electronically of each act or omission discovered by the City. It shall be the duty of the Proposer to take whatever steps or action may be necessary to remedy the cause of the complaint. Nothing in this section shall limit the City’s right to terminate the contract with the Proposer or exercise any other rights contained herein or within the contract. The City may deduct the full amount of any Administrative Penalties from any payment due to the Proposer. The remedy available to the City under this paragraph shall be in addition to all other remedies which the City may have in law or at equity. Exceptions: For the purposes of this RFP and subsequent contract, the Proposer shall not be deemed to be liable for Administrative Penalties where its inability to perform recycling collection service is the result of conditions beyond the control of the Proposer, including but not limited to civil disorder, acts of God, inclement weather severe enough that trucks cannot safely take collections, provided however, that the Proposer shall obtain the approval for the delay from the City’s contact person or their designee prior to 3:30 p.m. of the scheduled collection day. 6. INSURANCE AND OTHER LEGAL REQUIREMENTS 6.1 Insurance The Proposer shall carry and file insurance certificates with the City showing proof of workers’ compensation insurance (including employer’s liability insurance), commercial general liability insurance, and automobile liability insurance in accordance with the minimum requirements set forth below. The City, including its elected and appointed officials, employees, and agents, shall be named as an additional insured in all such policies with the exception for workers' compensation insurance. 1. General Liability. The Proposer agrees to maintain Commercial General Liability insurance in a minimum amount of $2,000,000 per occurrence; $4,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, products-completed operations, limited pollution liability, personal injury, advertising injury, and contractually assumed liability. 2. Automobile Liability. The Proposer shall maintain Business Automobile Liability Insurance, including owned, hired, and non-owned automobiles, with a minimum combined single liability limit of $2,000,000 per occurrence. 3. Workers’ Compensation. The Proposer agrees to provide Workers’ Compensation insurance for all its employees in accordance with the statutory requirements of the State of Minnesota. The Proposer shall also carry Employers’ Liability Coverage with minimum limits as follows: • $500,000 – Bodily Injury by Disease per employee • $500,000 – Bodily Injury by Disease aggregate • $500,000 – Bodily Injury by Accident 41 13 The insurance requirements may be met through any combination of primary and umbrella/excess insurance. The Proposer’s policies shall be primary insurance and non-contributory to any other valid and collectible insurance available to the City with respect to any claim arising out of the Proposer’s performance under its contract with the City. The Proposer’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days’ advanced written notice to the City, or ten (10) days’ written notice for non-payment of premium. 6.2 Worker’s Compensation The Proposer shall provide evidence of Workers Compensation insurance covering all employees of the Proposer and subcontractors engaged in the performance of the contract, in accordance with the Minnesota Workers Compensation Law. 6.3 Employee Working Conditions and Respondent's Safety Procedures The Proposer will ensure adequate working conditions and safety procedures are in place to comply with all applicable federal, state and local laws and regulations. The City reserves the right to inspect on a random basis all trucks, equipment, facilities, working conditions, training manuals, records of claims for Worker's Compensation or safety violations and standard operating procedures documents. 6.4 Equal Opportunity During the performance of the executed contract, the Proposer, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor Regulations 41CFR, Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Proposer shall take affirmative action to insure that applicants for employment are qualified, and that employees are treated during employment, without regard to their race, color, religion, sex, age, disability, national origin, or genetic information. Such prohibition against discrimination shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. In the event of noncompliance with the non-discrimination clauses of this contract, this contract may be canceled, terminated, or suspended, in whole or part, in addition to other remedies as provided by law. 6.5 Compliance with Laws & Regulations In providing services hereunder and in the executed contract, the Proposer shall abide by all statutes, ordinances, rules, and regulations pertaining to the provision of services to be provided hereunder. Any violation shall constitute a material breach of the executed contract. 42 14 6.6 Governing Law The laws of the State of Minnesota shall govern all interpretations of this contract, and the appropriate venue and jurisdiction for any litigation which may arise hereunder will be in those courts located within the County of Hennepin, State of Minnesota, regardless of the place of business, residence or incorporation of the Proposer. 6.7 Waiver Any waiver by either party of a breach of any provisions of the executed contract shall not affect, in any respect, the validity of the remainder of the executed contract, nor shall such a waiver affect the non-breaching party’s rights to assert a breach for a subsequent same or similar violation. 6.8 Termination The City may cancel the contract if the Proposer fails to fulfill its obligations under the contract in a proper and timely manner, or otherwise violates the terms of the contract if the default has not been cured after 60 days written notice has been provided. The City shall pay Proposer all compensation earned prior to the date of termination minus any damages and costs incurred by the City as a result of the breach. If the contract is canceled or terminated, all finished or unfinished documents, data, studies, surveys, maps, models, photographs, reports or other materials prepared by the Proposer as specified in this RFP shall, at the option of the City, become the property of the City, and the Proposer shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. 6.9 Severability The provisions of the executed contract are severable. If any portion hereof and in the executed contract is, for any reason, held by a court of competent jurisdiction, to be contrary to law, such decision shall not affect the remaining provisions of the same contract. 6.10 Accounting Standards The Proposer agrees to maintain the necessary source documentation and enforce sufficient internal controls as dictated by generally accepted accounting practices to properly account for expenses incurred under this contract. 6.11 Retention of Records The Proposer shall retain all records pertinent to expenditures incurred under this contract for a period of three years after the resolution of all audit findings. Records for non-expendable property acquired with funds under this contract shall be retained for three years after final disposition of such property. 6.12 Data Practices The Proposer agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality, and to cooperate with the City in meetings its obligations under the same. The Proposer must immediately report to the 43 15 City any requests from third parties for information relating to the contract. The City agrees to promptly respond to inquiries from the Proposer concerning data requests. The Proposer agrees to hold the City, its officers, and employees harmless from any claims resulting from the Proposer’s unlawful disclosure or use of data protected under state and federal laws. During the evaluation process, only the company names of Proposers submitting proposals will be made public. All proposal documents shall be held as confidential until the City Council awards a new contract and authorizes staff to execute the new contract, at which time such documents shall become public data. 6.13 Inspection of Records and Disclosure All Proposer records with respect to any matters as specified in this RFP and subsequent contract agreements shall be made available to the City or its duly authorized agents at any time during normal business hours, as often as the City deems necessary to audit, examine and make excerpts or transcripts of all relevant data. Any reports, information, data, etc. given to, prepared, or assembled by the Proposer under a future contract shall not be made available by the Proposer to any other person or party without the City’s prior written approval. All finished or unfinished documents, data, studies, surveys, drawings, maps, photographs, and reports prepared by the Proposer shall become the property of the City upon termination of the City’s contract with the Proposer. 6.14 Independent Contractor Nothing contained in this RFP is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Proposer shall at all times remain an independent Contractor with respect to the services to be performed under this contract. Any and all employees of Proposer or other persons engaged in the performance of any work or services required by Proposer under this contract shall be considered employees or sub- contractors of the Proposer only and not of the City; and any and all claims that might arise, including Worker's Compensation claims under the Worker's Compensation Act of the State of Minnesota or any other state, on behalf of said employees or other persons while so engaged in any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of Proposer. 6.15 Transfer of Interest The Proposer shall not assign any interest in the contract, and shall not transfer any interest in the contract either by assignment or novation, without the prior written approval of the City. The Proposer shall not subcontract any services under this contract without prior written approval of the City. Failure to obtain such written approval by the City prior to any such assignment or subcontract shall be grounds for immediate contract termination. 6.16 Non-Assignability The parties hereby agree that Proposer shall have no right to assign or transfer its rights and obligations without written approval from the City. 44 16 6.17 Bankruptcy In the event the Proposer, its successors or assigns files for Bankruptcy as provided by federal law, the recycling service contract shall be immediately deemed null and void relieving all parties of their contract rights and obligations. 6.18 Indemnification The Proposer agrees to defend, indemnify and hold harmless the City, its officers and employees, from any liabilities, claims, damages, costs, judgments, and expenses, including attorney's fees, resulting directly or indirectly from an act or omission of the Proposer, its employees, its agents, or employees of subcontractors, in the performance of the services provided by this contract or by reason of the failure of the Contractor to fully perform, in any respect, any of its obligations under this contract. If a Contractor is a self-insured agency of the State of Minnesota, the terms and conditions of Minnesota Statute 3.732 et seq. shall apply with respect to liability bonding, insurance and liability limits. The provisions of Minnesota Statutes Chapter 466 shall apply to other political subdivisions of the State of Minnesota. The Proposer’s indemnification obligation shall apply to the Proposer’s subcontractor(s), or anyone directly or indirectly employed or hired by the Proposer, or anyone for whose acts the Proposer may be liable. The Proposer agrees that this indemnification obligation shall survive the completion, expiration, or termination of the contract between the City and Proposer. 6.19 Performance & Payment Bond Proposer shall execute and deliver to the City a Performance and Payment Bond with the corporate surety in the sum of $25,000 or equal (“equal” may include a Letter of Credit from a banking institute approved by the City). The contract shall not become effective until such a bond, in a form acceptable to the City, has been delivered to the City and approved by the City Attorney. The executed contract shall be subject to termination by the City at any time if said bond shall be cancelled or the surety thereon relieved from liability for any reason. The term of such performance bond shall be for the life of the executed contract. Extensions or renewals shall require the execution and delivery of a performance bond in the above amount to cover the period of extension or renewal. 6.20 Conflict of Interest Proposer agrees that no member, officer, or employee of the City shall have any interest, direct or indirect, in the executed contract or the proceeds thereof. Violation of this provision shall cause the executed contract to be null and void and the Proposer will forfeit any payments to be made under the executed contract. 6.21 Entire Contract The future, executed contract supersedes all verbal agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of the executed contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 45 17 6.22 Contract Conditions The City reserves the right to waive minor irregularities or immaterial deviations in the proposal documents and to reject any or all proposals. The City reserves the right to enter into a contract with a Proposer who does not submit the lowest cost proposal. The Proposer shall be required to execute the City’s contract and to fulfill the requirements contained within it. The Bond and Certificate of Insurance shall be provided when the contract is executed. The Proposer shall review and return signed copies of the contract within 30 days of receipt of the contract. 7. TERM OF CONTRACT The Proposer shall include in the proposal two (2) term options to be considered by the City to be entered into a contract. 1. Contract Term of thirty-six (36) months from January 1, 2026 through December 31, 2029 2. Contract Term of sixty (60) months from January 1, 2026 – December 31, 2031. 8. SUBMITTING PROPOSALS 8.1 Requests for Clarification Questions and requests for clarification or information about this RFP or process must be submitted in writing to the City by 5:00 p.m. Central Time, on Thursday, July 10, 2025. All questions and requests for more information and the City’s responses will be summarized in writing and forwarded to all other qualified Proposers prior to 5:00 p.m., on Tuesday, July 15, 2025. Any other unauthorized contact with other City staff or City Council members will subject the company to disqualification from further consideration. This restriction will be in effect from the date this RFP is finalized and released through the date of final contract award (including authorization for execution) by the City Council. 8.2 Proposers May Team with Other Companies It is recognized that some prospective haulers may wish to subcontract with other companies for processing services. This is allowed as needed, but all such Proposer-subcontractor relationships must be explicitly described in each proposal scenario. The City will contract with only one primary Contractor for the recycling services. Multiple Proposers may team up with other complementary hauling or recycling companies provided there is no collusion. A company may be listed as a part of more than one team as long as this company submits a written certification that no collusion occurred between competing proposals. 46 18 8.3 How to Submit Proposals Proposals shall be submitted to the City no later than 12:00 p.m. Central Time, on Friday, July 25, 2025, to be considered eligible and will be opened at that time. Proposals shall be submitted in a sealed envelope with the name of the proposing company on the outside and addressed as follows: Enclosed: City of Corcoran Attn: Recycling Service Proposals 8200 Co Rd 116 Corcoran, MN 55340 Proposals will be treated in accordance with MN. Statutes 13.591, Subdivision 3 (b), Data Practices Act. Proposers must include two (2) printed copies. Only the company names of Proposers submitting proposals will be made public during the review period. All proposal documents shall be held as confidential until the City Council awards a new contract and authorizes staff to execute the new contract. 8.4 Proposal Content Qualified proposals must include at least the following elements: • Statement of Proposer qualifications, including at least three references (contact names and phone numbers) of other municipal clients in the Twin Cities metropolitan region receiving similar services. • List of Principal Officers’ names, addresses and contact numbers (telephone, e-mail, and fax). • List of materials proposed to be collected and a discussion and rationale for any proposed changes to the City’s standard list of recyclable materials. • Description of operations at materials processing facility where recyclable materials will be taken including location, hours of operation and capacity. • Description of how stop counts (i.e., number of set-outs per collection) will be tallied. • Description of how recyclable tonnages will be allocated to each City (e.g., a standard, assumed amount per stop, etc.). • Description of how recyclable material “splits” by commodity will be calculated • Description of how process residuals amounts and composition will be estimated 8.5 Alternative Proposals Proposers may submit alternative proposals that are different from the above RFP - specified, single stream design. These alternative proposals must include explicit descriptions in a similar level of detail as specified within this RFP. For example, the alternative proposals must include: resident materials sorting/preparation requirements, collection frequency, cart size, cart ownership, etc. 47 19 8.6 Price Worksheet Prospective Proposers must complete a price worksheet as part of the proposal they submit (see Attachment B for worksheet). In addition, Proposers may complete additional price worksheets if their proposed system does not fit into the single-stream scenario. Proposers may fill in the price worksheets in Attachment B or use their own format. However, the Proposer-designed price worksheets must include an equal level of detail and content. 8.7 Proposals May Be Rejected in Whole or Part The City reserves the right to reject any or all proposals or parts of proposals, to negotiate modifications of proposals submitted, to accept part or all of the proposals on the basis of consideration(s) other than proceeds or cost, and to negotiate specific work elements with a respondent into a project of lesser or greater expense and reimbursement than described in this RFP or the respondent's reply. 8.8 RFP and Proposal to Become Part of Final Contract The contents of this RFP, the successful proposal, and any written clarifications or modifications to the contents thereof submitted by the successful Proposer may become part of the contractual obligations and be incorporated by reference into the ensuing contract. If any provision of the contract is in conflict with the referenced RFP or proposal, the contract shall control. 9. CONTRACTOR SELECTION PROCESS 9.1 Contractor Selection Process To the best of its ability, the City will use the following process for its decision-making: • City staff will review and analyze the details of the qualified submitted proposals. The City reserves the right to ask Proposers for additional information/clarification to better understand the proposals. City staff will recommend the top two (2) Proposers, in rank order of priority, to the City Council. • City staff will negotiate with the top ranked Proposer. If negotiations with top-ranked Proposer are not successful, the City may then initiate negotiations with the second ranked Proposer, and so on. • Once a draft contract has been successfully negotiated, City staff will present its recommendations to City Council. The City Council may then award the contract and authorize staff to execute it. • The new recycling contract will commence on January 1, 2026. 9.2 Evaluation Criteria The City will objectively evaluate the proposals submitted to determine the best value for the City and its residents. A comprehensive set of criteria will be used to quantify the merits of each proposal package, including (but not limited to): • Strength of qualifications of the Proposer (together with any proposed subcontractor, if any), especially related to the particular needs of the City. Qualifications will include (but 48 20 not be limited to) experience and the proven capacities of the Proposer (and any subcontractor) to meet the operational requirements of the City. • Comments from the Proposer’s reference clients. • Innovations proposed to increase participation and recyclable material quantities collected. • Innovations proposed to improve public education about recycling to all residents. • The price of the recycling services. • Supervision, staffing, and equipment. • Long term access to processing facilities. • Provider’s customer service philosophy and procedures. • Overall, net annual cost to the City. • Responsiveness of the Proposer to all other provisions of this RFP. • City staff’s experiences in working with the Provider. These evaluation criteria are not presented in any special order. No ranking of these criteria within this RFP is intended or implied. The City reserves the right to consider other criteria in their review of proposal. 9.3 Disclaimer All expenses incurred in the preparation of submittals, presentations, and other incidental activities related to this solicitation are solely the responsibility of the Proposer. All data provided in proposals shall be governed by the Minnesota Data Practices Act, Minn. Stat. Chapter 13. 49 21 Attachment A Recycling Tonnage by Material Type for 2025 Residential Recycling Tonnage – 2025 Curbside Single-Family Totals (in Tons) 50 Attachment B Price Worksheets Instructions for City of Corcoran RFP Price Worksheets A price worksheet must be completed for each design scenario proposed Multiple design scenarios may be submitted. Please feel free to make multiple copies of the price worksheets as needed. Proposers may fill in the attached price worksheets or use their own similar format. However, the Proposer – designed price worksheets must include an equal level of detail and content. If the Proposer proposes under any alternate proposal design scenarios, the proposal must explicitly describe the collection service design (e.g., resident materials sorting/preparation requirements, collection frequency, cart size, cart ownership, etc.). Proposers may propose to participate in revenue sharing with the City at the Proposers discretion. Proposers shall indicate (i.e., “Yes” or “No”) if they propose to include revenue sharing. Economic evaluation of proposals will compare total, net annual costs to the City over the contract period. The basic revenue share formula specified within this RFP can be summarized as a portion of the Proposer’s materials sales revenue from sale of all paper grades, aluminum, steel/tin cans and plastic bottles. Proposers may elect to share revenue on one, two, three or all four commodities. If revenue sharing is implemented, the six, published “Price Indexes” specified below shall be used as a means to simplify the accounting of the proposed revenue share. For all paper grades: • All paper grades – Waste News.com adjunct commodity pricing service: www.SecondaryFiberPricing.com, Midwest / Central Region, Grade: PS 8 – Special De-ink Quality News, high side, price per short ton, baled, last published price of the month. • For the specified rigid container commodities - Waste News.com adjunct commodity pricing service www.SecondaryMaterialsPricing.com, Chicago (Midwest / Central): • Metals: Steel cans (sorted, densified, $ per ton, delivered) • Metals: Aluminum cans (sorted, baled, cents per pound, delivered) • PET Plastics Bottles: (baled, cents per pound, picked up) (a) • Natural HDPE Plastics Bottles: (baled, cents per pound, picked up) (a) • Colored HDPE Plastics Bottles: (baled, cents per pound, picked up) (a) Note: (a) Plastics bottles composition of sub-grades shall be assumed to be: 50% PET, 25% Natural HDPE, 25% Colored HDPE. 51 If Proposers elect to share revenue with the City, the Proposers shall quote their revenue share pricing in terms of their proposed “Margin Price” for each of their proposed revenue share commodities. The City will use the assumed tonnage and material splits in Attachment A for calculating the net revenue share back to the City from all Proposers. It is important to note that the City does not guarantee any minimum tonnage or any specific material splits. These are estimates only for purposes of this RFP and comparing the value of any revenue sharing proposals. 52 A. Single Stream Collection Scenario (1) Proposer’s company name: ______________________________________________ Collection Price Proposed: Fill in your proposed price for each City proposed recycling services under this scenario. Fill in “NA” (not applicable) as the price for the City where the scenario does not apply under this design scenario. $________ per household per month Revenue sharing proposed: Does your proposal include any form of revenue sharing? ___Yes ___No If “Yes”, fill in your proposed Margin Price for one or more of the following commodities: Proposed paper Margin Price: $_______ per ton Proposed aluminum Margin Price: Cents________ per pound Proposed steel cans Margin Price: $_______ per ton Proposed PET plastic bottles Margin Price: Cents ________ per pound Proposed natural HDPE plastic bottles Margin Price: Cents ________ per pound Proposed colored HDPE plastic bottles Margin Price: Cents ________ per pound Note: (1) For any single stream collection scenario, the proposal text accompanying this price worksheet must explicitly describe the collection service design (e.g., resident materials sorting/preparation requirements, collection frequency, cart size, cart ownership, etc.). 53 B. Alternative Collection Scenario (2) Proposer’s company name: ______________________________________________ Collection Price Proposed: Fill in your proposed price for each City proposed recycling services under this scenario. Fill in “NA” (not applicable) as the price for the City where the scenario does not apply under this design scenario. $________ per household per month Revenue sharing proposed: Does your proposal include any form of revenue sharing? ___Yes ___No If “Yes”, fill in your proposed Margin Price for one or more of the following commodities: Proposed paper Margin Price: $_______ per ton Proposed aluminum Margin Price: Cents________ per pound Proposed steel cans Margin Price: $_______ per ton Proposed PET plastic bottles Margin Price: Cents ________ per pound Proposed natural HDPE plastic bottles Margin Price: Cents ________ per pound Proposed colored HDPE plastic bottles Margin Price: Cents ________ per pound Note: (2) For any alternative collection scenario, the proposal text accompanying this price worksheet must explicitly describe the collection service design (e.g., resident materials sorting/preparation requirements, collection frequency, cart size, cart ownership, etc.). 54 STAFF REPORT Agenda Item: 6.f Council Meeting: June 23, 2025 Prepared By: Matt Gottschalk, Director of Public Safety Topic: Police Department Cadet Program Funding Action Required: Authorization Summary The Police Department continues to explore ways to recruit qualified Police Officer applicants. Several communities have had success attracting excellent candidates by implementing cadet programs. During these programs candidates apply for a Police Cadet position with an agency while still in school or enrolling in a law enforcement program. During their time in the program they are paid an hourly wage and sponsored (tuition, books, uniforms, equipment, etc.) by the employing agency. During their time in school they become familiar with the agency and the community. Upon graduation they become eligible for promotion to a probationary Police Officer position with the sponsoring agency. Many of these cadet programs are supported with grant funding through programs like the Intensive Comprehensive Peace Officer Education and Training Program (ICPOET) and Pathways to Policing. These grants may not fully fund the programs but they do provide substantial support for agencies providing those options. A chart comparing these grants is attached. Due to the popularity of these programs a large portion of the top law enforcement students are already committed to law enforcement agencies long before graduation. This leaves agencies not participating in cadet programs at a disadvantage and competing for the remaining graduates. Staff is seeking authorization to apply for grant funding to support a cadet program. Any cadet hiring action would still come before the City Council for consideration. Financial/Budget Authorization for this grant funding would be necessary for the budget to support a future cadet program. Options Authorize staff to apply for grant funding to support a Police Cadet program. Recommendation Authorize staff to apply for grant funding to support a Police Cadet program. Council Action Authorization Attachments 1. icpoet-pathways-comp-chart.pdf 55 COMPARISON CHART AND INTENSIVE COMPREHENSIVE PEACE OFFICER EDUCATION AND TRAINING PATHWAYS TO POLICING 56 Statute Intent Career transition candidates; degree required.Non-traditional candidates; no degree required. Eligible Applicants Local and Tribal law enforcement agencies Available Funding $2.5 million $1.56 million Projected Timeline Request for Proposal (RFP) opens before Dec. 31, 2023 and closes before Jan. 31, 2024. Agency Match Requirements None Candidate Requirements Professional Peace Officer Education (PPOE) qualified and a two or four-year college degree from a regionally accredited college/university. PPOE qualified and non-traditional candidates. INTENSIVE COMPREHENSIVE PEACE OFFICER EDUCATION AND TRAINING Local and Tribal law enforcement agencies RFP opens before Dec. 31, 2023 and closes before Jan. 31, 2024. 50% MINNESOTA PEACE OFFICER RECRUITMENT GRANT OPPORTUNITIES This document compares two state grant programs available to Minnesota law enforcement agencies. The programs assist with hiring candidates to become licensed peace officers while they complete the required education in various formats. Allowable Reimbursement $50,000 per candidate; agency can apply for more than one candidate. 50% with match from agency; no maximum. UPDATED PATHWAYS TO POLICING 57 Contract Dates April 1, 2024 to June 30, 2025 Reimbursement Timing Quarterly reimbursement Quarterly reimbursement Training Provider Minnesota State selected two schools. First cohorts at Alexandria Tech and Hennepin Technical College. Allowable Expenses Salary, tuition and other allowable expenses. UPDATED PATHWAYS TO POLICINGINTENSIVE COMPREHENSIVE PEACE OFFICER EDUCATION AND TRAINING April 1, 2024 to March 31, 2026 Any PPOE-certified coursework/institution. Salary, tuition and other allowable expenses. Progress Reporting Quarterly narrative on candidate training progress; POST number at the end. Quarterly narrative on candidate training progress; POST number and demographics at the end. This document compares two state grant programs available to Minnesota law enforcement agencies. The programs assist with hiring candidates to become licensed peace officers while they complete the required education in various formats. MINNESOTA PEACE OFFICER RECRUITMENT GRANT OPPORTUNITIES Candidate Employment Status Required Not required. 58 Allocation Guidance Geographic diversity based on applications received and agency authorized strength. Proportionally allocated based on number approved. Available Technical Assistance Two information sessions while the RFP is open. UPDATED PATHWAYS TO POLICINGINTENSIVE COMPREHENSIVE PEACE OFFICER EDUCATION AND TRAINING Two information sessions while the RFP is open. Intensive Comprehensive Peace Officer Education and Training (ICPOET) Program: Minnesota Statute 626.8516. Pathways to Policing Program: 2017 session law, chapter 95 For more information on the Intensive Comprehensive Peace Officer Education and Training (ICPOET) or Pathways to Policing Program, visit the our website at https://dps.mn.gov/divisions/ojp/ or contact the administrators below. Mary Vukelich Program Administrator Intensive Comprehensive Peace Officer Education and Training Program (ICPOET) Office of Justice Programs Minnesota Department of Public Safety 651-201-7623 This document compares two state grant programs available to Minnesota law enforcement agencies. The programs assist with hiring candidates to become licensed peace officers while they complete the required education in various formats. Kristin Lail Grants Administrator Pathways to Policing Program Office of Justice Programs Minnesota Department of Public Safety 651-230-3358 MINNESOTA PEACE OFFICER RECRUITMENT GRANT OPPORTUNITIES 59 STAFF REPORT Agenda Item: 6.g Council Meeting: June 23, 2025 Prepared By: Jessica Christensen Buck, Parks and Recreation Manager Topic: City Park Bid Award Action Required: Approval Summary Project History: December 19, 2024: The Parks and Trails Commission received a memo summarizing public feedback: Strong preference for the inclusion of a splashpad and playground. Emphasis on connectivity and safety, particularly regarding paths and safe crossings. Of the 197 survey responses, the majority were from families with children aged 25-44, with 90% residing in Corcoran. December 19, 2024 & January 16, 2025: The Parks and Trails Commission reviewed 60% designs and recommended vendors for the playground (Midwest Playscapes/Playworld) and splashpad (Aquatix). February 23, 2025: The City Council approved 60% designs and provided direction for 90% project designs. This direction was to proceed with a combination of scenarios 1B and 2A from the report, to include the full park building, playground, and explore paved parking options. Due to funding limitations, the splashpad was postponed to a future phase, with current plans including a designated area for the splashpad with stubbed utility connections. March 20, 2025: The Parks and Trails Commission reviewed 90% designs and provided feedback on the design and playground equipment options. April 24, 2025: The City Council approved going out to bid on the site work (parking lot, grading, utilities, etc.) and park building. May 1, 2025: The Planning Commission held a public hearing on the proposed site plan and variance for the City Park Remaster and recommended approval of the project. May 2, 2025: Both bids were posted, with bid openings both occurring on May 28, 2025. May 22, 2025: The City Council approved the site plan and variance for the City Park Remaster. June 12, 2025: The City Council provided consensus to include sitework alternates A, B, C, D, F, and building alternates of the interior room partition and eastern overhang. Anticipated Next Steps: Task Date CC meeting to discuss options Thursday, June 12, 2025 CC meeting to request approval of bids Monday, June 23, 2025 Start construction Mid-July, 2025 Site work completion (substantial)October 15, 2025 Site work completion (final)May 29, 2026 Building completion May 29, 2026 60 Bid Review For the sitework portion of the project, 8 bids were received and reviewed in coordination with Stantec. The low bidder was Fehn Companies, Inc., with a base bid and selected alternates totaling $3,125,735.35. The alternates that are proposed within that bid are the boardwalk, Diamond Lake Regional Trail, full parking lot paving, pinwheel trail paving, and athletic field irrigation. The boardwalk and trail alternates qualify for reimbursement through the cooperative agreement with Three Rivers Park District for up to $525,000 in 2025, and potentially up to $525,000 in 2026 if necessary. For the park building, 10 bids were received and reviewed in coordination with Oertel Architects. The low bidder was Valint Construction Services, with a total bid of $2,215,125. This bid includes two alternates: an interior room partition and an eastern building overhang. Construction administration would be managed by HKGi, Stantec, and Oertel Architects, with each consultant overseeing their respective areas of responsibility. Playground The playground has been the focus of ongoing discussion with the Parks and Trails Commission and City Council over the past several months. Staff has worked closely with the consultants and playground vendor (Midwest Playscapes using Playworld equipment) to incorporate the revisions. The current design includes agricultural themes consistent with the input received from the community. The playground is divided into two containers based on age group: 2-5 and 5-12 years old. The 2–5- year-old area includes a tractor-shaped climber, hay bale-styled cube climbers, a disc swing, and two animal spring riders. The 5-12 area contains the combined silo and barn structure, net feature, hillside slides, and swings located within the container. During the June 17, 2025, Parks and Trails Commission meeting, consensus over the following updates ensued: Exchanging of some activity panels within the structure Selecting an alternative net feature for under the bridges This was explored and determined fall zones will not allow for the alternative option Addressing potential blind spots at the top of the silo Changing the brownstone-colored slides to yellow Confirming the wheel activity panel is included in the tractor element Staff has been informed that a final decision on the playground layout and components must be submitted by the end of June to ensure 2025 installation. The City is currently awaiting results from the previously submitted DNR Outdoor Recreation Grant, with a decision expected by June 30. If the grant is awarded, it may delay installation due to administrative requirements but would reduce overall reliance on Park Dedication Funds for the project. Should the City not receive the grant, staff recommends proceeding with the current design and timeline, with the adjustments from the June 17, 2025, Parks and Trails Commission meeting, to ensure construction in 2025. Prior to adjustments from the Parks and Trails Commission meeting, the quote from the vendor for the items included in the playground shown was $800,000. Staff is requesting that should the City Council want to proceed with the playground, to allow staff to work with the consultants and vendor to finalize the adjustments noted by the Parks and Trails Commission and not exceed $850,000. Staff anticipates the 61 adjustments will not cause a large variation from the quote price of $800,000. Project Funding and Budget Snapshot Projected costs: Playground: up to $850,000 Site work (Fehn bid): $3,125,735.35, with alternates A, B, C, D, and F Building (Valint bid): $2,215,125.00, with internal divider and external overhang Interim invoices: estimated at $75,000 Water connection fee to Maple Grove for irrigated areas: $15,000 Electrical service by Wright-Hennepin: $20,000-$30,000 Construction administration: $278,474 Geotechnical services: approximately $35,000 WAC/SAC: $10,000 Total projected costs: $6,629,334.35 ($25,000 for electrical service) External funding: Up to $525,000 – Three Rivers Park District reimbursement (2025) $500,000 – HUD Federal Fund reimbursement $300,000 – Hennepin County Youth Sports Grant reimbursement $100,00 – NW Area Jaycees donation $45,000 – Hanover Athletic Association ~$5,500 – Corcoran Athletic Association Total external funding committed is to $1,475,500. Additional donations are anticipated. Staff is waiting to hear if the City is chosen for the DNR Outdoor Recreation Grant, which would be used towards the playground. Once there is information regarding grant awardees, staff will update the Council regarding playground possible next steps. The Park Dedication Fund balance, as of June 3, 2025, was $5,796,902.28. This reflects the approximately $585,000 already paid towards this project. $6,629,334.35 - $1,475,500 = $5,153,834.35 Projected costs – external funding = Park Dedication Need As additional donations or funding is finalized, the reliance on the park dedication fund would be reduced further. Incoming park dedication is anticipated in the near future as the City works through the finalization of 3 approved final plats and the reimbursement process with Three Rivers Park District for the constructed segments of the Diamond Lake Regional Trail. 62 The bids received reflect today’s construction market, with real numbers. While some bids came in underestimate, other exceeded the estimates, highlighting the competitive market that exists. Both Stantec and Oertel engaged in detailed conversations with the recommended contractors to validate pricing and scope, including clarifications on outliers within the bids. The current bids likely represent the most cost-effective opportunity to deliver the project at its current scale. Financial/Budget External funding would be handled as the reimbursements allow through the course of the project. The remaining funding would come from the Park Dedication Fund for the remaining $5,153,834.35. Options 1. Approve Resolution 2025-71, approving Fehn Companies, Inc. the sitework contract, Valint Construction Services for the building construction contract, construction administration by HKGi, Stantec, and Oertel Architects, and proceeding with the playground purchase, should the City not be awarded the DNR Outdoor Recreation Grant. 2. Table the information for a future meeting. Note: This option will likely delay the project timeline. 3. Provide staff with alternative direction. Recommendation Approve Resolution 2025-71, approving Fehn Companies, Inc. the sitework contract, Valint Construction Services for the building construction contract, construction administration by HKGi, Stantec, and Oertel Architects, and proceeding with the playground purchase, should the City not be awarded the DNR Outdoor Recreation Grant. Council Action Attachments 1. Resolution 2025-71.docx 2. Park Site Plans 3. Stantec CA Proposal 4. Oertel CA Proposal 5. HKGi CA Proposal 6. Playground Site Plans 7. Playground Renderings 8. Playground Quote 9. Stantec Memo - Bid Results 10. Bid Tabulations - Site Work 11. Oertel - Letter of Recommendation 12. Bid Tabulations - Building 63 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-71 Page 1 of 2 Motion By: Seconded By: A RESOLUTION APPROVING CONTRACTORS FOR PHASE 1 OF THE CITY PARK REMASTER PROJECTS WHEREAS, the City Council of the City of Corcoran, Minnesota, does hereby find as follows: WHEREAS, the City of Corcoran has been actively engaged in the planning and development of a City Park Remaster project at 20200 County Road 50, Corcoran, MN 55340 (PID #s 2311923430007 and 2311923340001); and WHEREAS, Phase 1 of the City Park Remaster includes improvements such as site grading, utility installation, trail and parking infrastructure, playground installation, and the construction of a new park building; and WHEREAS, competitive bids were solicited and reviewed for sitework and building construction associated with Phase 1; and WHEREAS, Fehn Companies, Inc. has been identified as the lowest responsible bidder for sitework and Valint Construction Services has been identified as the lowest responsible bidder for the park building; and WHEREAS, construction administration services for the project will be provided by HKGi (landscape architecture and project coordination), Stantec (civil engineering), and Oertel Architects (building construction), each within their respective areas of responsibility; and WHEREAS, the City has applied for a DNR Outdoor Recreation Grant to help fund the playground component of the project, with an anticipated award decision by June 30, 2025; and NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Corcoran, that: 1. The contract for sitework in Phase 1 of the City Park Remaster is hereby awarded to Fehn Companies, Inc. 2. The contract for park building construction in Phase 1 of the City Park Remaster is hereby awarded to Valint Construction Services. 3. Construction administration for Phase 1 will be provided by HKGi, Stantec, and Oertel Architects within the scope of their responsibilities. 4. Should the City not be awarded the DNR Outdoor Recreation Grant, staff is authorized to proceed with the installation of the updated playground design in 2025 using Park Dedication Funds. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 23rd day of June 2025. ________________________________ 64 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-71 Page 2 of 2 Tom McKee – Mayor City Seal ATTEST: ____________________________________ Deb Johnson – City Clerk 65 llllllll l l l l l l l l lll l l l l l l l l X X X X X X X X X X X X SHEET NUMBER SURVEY APPROVED DESIGNED DRAWN PROJ. NO. WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N , O R R E P O R T AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F PR I N T N A M E : SI G N A T U R E : DA T E : LI C . N O . CHECKED Pl o t D a t e : 0 5 / 0 1 / 2 0 2 5 - 4 : 4 4 p m Dr a w i n g n a m e : \ \ U S 0 2 4 2 - P P F S S 0 1 \ S H A R E D _ P R O J E C T S \ 1 9 3 8 0 7 2 2 9 \ d r a f t i n g \ 0 3 - D E S I G N \ 1 _ C A D \ 3 P L A N S H E E T S \ 1 9 3 8 0 7 2 2 9 - C 1 0 1 . d w g Xr e f s : , 1 9 3 8 0 7 2 2 9 X S P L , 1 9 3 8 0 7 2 2 9 X S X T , 1 9 3 8 0 7 2 2 9 B O R D E R , 2 4 0 9 1 8 _ 0 2 3 - 0 5 8 L A N D S C A P E B A S E _ S D - J J E M A R K U P S , 1 9 3 8 0 7 2 2 9 X S N O , 1 9 3 8 0 7 2 2 9 - S 1 0 1 TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R A L L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G - A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D T O S T A N T E C W I T H O U T D E L A Y . TH E C O P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P E R T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . CI T Y O F C O R C O R A N , M I N N E S O T A CO R C O R A N C I T Y P A R K I M P R O V E M E N T S 193807229 On e C a r l s o n P a r k w a y N , S u i t e 1 0 0 Pl y m o u t h , M N 5 5 4 4 7 ww w . s t a n t e c . c o m DA T E NO RE V I S I O N SDB JJE JJE MJS SKH PR O F E S S I O N A L E N G I N E E R MI N N E S O T A ST E V E N H E G L A N D 05 / 0 1 / 2 0 2 5 52 2 4 3 05 / 0 1 / 2 0 2 5 0 IS S U E D F O R B I D C-101 OV E R A L L S I T E P L A N 1.SEE SHEET G-002 AND G-003 FOR ADDITIONAL PROJECT NOTES AND LEGEND NOTES N C-104 C-102C-103 C-105 66 llllllllllllllllllllllllll l l l l l l l l l l l l l l l l l l l l l l l l l llllll l l l l l 6 . 0 6.0 6. 0 PAVILION BUILDING (BY OTHERS) RESPREAD SALVAGED GRAVEL PEDESTRIAN RAMP (ALTERNATE BID) R30 . 0 0 PLAYGROUND AREA SEE LANDSCAPE PLANS 2' GRAVEL SHOULDER TRANSFORMER LOCATION - SEE ELECTRICAL GRAVEL SURFACING RESTORATION SEE DETAIL 3 SHEET C-805 REINSTALL SALVAGED BLEACHERS (INCIDENTAL) REINSTALL LIGHT POLE (INCIDENTAL) REINSTALL SALVAGED FENCE (INCIDENTAL) WETLAND EDGE REINSTALL SALVAGED FENCE (INCIDENTAL) CONCRETE SIDEWALK WITHIN THIS AREA ADJACENT TO THE BUILDING SHALL BE INSTALLED IN SPRING 2026 AFTER BUILDING COMPLETION PLAYGROUND AREA - SEE LANDSCAPE PLANS PEDESTRIAN LIGHTING (ALTERNATE) (TYP.) - SEE LANDSCAPE DETAILS FOR CONCRETE EDGE AT PLAYGROUND (TYP.) CONCRETE CONTAINER CURB (TYP.) - SEE LANDSCAPE PLANS R3 0 0 . 0 0 APPROXIMATE STAGING AREA FOR BUILDING CONTRACTOR. SITE CONTRACTOR SHALL COORDINATE GRADING AND RESTORATION WITH BUILDING CONTRACTOR SCHEDULE/PHASING BIKE RACK - SEE LANDSCAPE PLANS PLAYGROUND DESIGN BY OTHERS SEE LANDSCAPE PLANS CONCRETE PAD FOR TRASH ENCLOSURE (TRASH ENCLOSURE INSTALLED BY BUILDING CONTRACTOR) KNOCKDOWN CURB AT TRASH ENCLOSURE SHEET NUMBER SURVEY APPROVED DESIGNED DRAWN PROJ. NO. WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N , O R R E P O R T AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F PR I N T N A M E : SI G N A T U R E : DA T E : LI C . N O . CHECKED Pl o t D a t e : 0 5 / 0 1 / 2 0 2 5 - 4 : 4 5 p m Dr a w i n g n a m e : \ \ U S 0 2 4 2 - P P F S S 0 1 \ S H A R E D _ P R O J E C T S \ 1 9 3 8 0 7 2 2 9 \ d r a f t i n g \ 0 3 - D E S I G N \ 1 _ C A D \ 3 P L A N S H E E T S \ 1 9 3 8 0 7 2 2 9 - C 6 0 1 . d w g Xr e f s : , 1 9 3 8 0 7 2 2 9 X S P L , 1 9 3 8 0 7 2 2 9 X S X T , 1 9 3 8 0 7 2 2 9 B O R D E R , 2 4 0 9 1 8 _ 0 2 3 - 0 5 8 L A N D S C A P E B A S E _ S D - J J E M A R K U P S , 1 9 3 8 0 7 2 2 9 - S 1 0 1 , 1 9 3 8 0 7 2 2 9 X S N O , 1 9 3 8 0 7 2 2 9 X S N O P a r k i n g L o t A l t e r n a t e , 1 9 3 8 0 7 2 2 9 X S N L TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R A L L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G - A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D T O S T A N T E C W I T H O U T D E L A Y . TH E C O P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P E R T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . CI T Y O F C O R C O R A N , M I N N E S O T A CO R C O R A N C I T Y P A R K I M P R O V E M E N T S 193807229 On e C a r l s o n P a r k w a y N , S u i t e 1 0 0 Pl y m o u t h , M N 5 5 4 4 7 ww w . s t a n t e c . c o m DA T E NO RE V I S I O N SDB JJE JJE MJS SKH PR O F E S S I O N A L E N G I N E E R MI N N E S O T A ST E V E N H E G L A N D 05 / 0 1 / 2 0 2 5 52 2 4 3 05 / 0 1 / 2 0 2 5 0 IS S U E D F O R B I D C-102 SI T E P L A N 1.SEE SHEETS G-002 AND G-003 FOR ADDITIONAL PROJECT NOTES AND LEGEND NOTES NSEE SHEET C-105 SE E S H E E T C - 1 0 3 67 X X X X X X X X X X X X 12 . 2 26.0 26.0 26.0 9 . 0 18. 5 WETLAND EDGE (TYP.) 34 . 0 26.0 10 . 0 ' FUTURE TRAIL 10 . 0 6.0 6 . 0 6.0 6. 0 6.0 6. 0 PAVILION BUILDING (BY OTHERS) ADA STALL (BASE BID; TO BE REMOVE IF PARKING LOT PAVEMENT ALTERNATE IS ACCEPTED) 8' WIDE LOCAL TRAIL (BASE BID) CONCRETE CURB AND GUTTER DESIGN B618 (TYP.) PAVE PINWHEEL TRAIL (ALTERNATE BID) CENTRAL STORMWATER BASIN SOCCER FIELDS - FINAL FIELD LAYOUTS TO BE DETERMINED BY OWNER INSTALL STOP SIGN CONCRETE CURB AND GUTTER DESIGN B618 (BASE BID; INSTALL CURB UP TO RIBBON CURB IN BASE BID) CONCRETE STAIRS AND RAILING - SEE LANDSCAPE PLANS 6' WIDE CONCRETE SIDEWALK (TYP.) PINWHEEL TRAIL GRAVEL SURFACING RESTORATION SEE DETAIL 3 SHEET C-805 (BASE BID; TO BE MODIFIED TO AGGREGATE BASE IF PAVE PINWHEEL TRAIL ALTERNATE IS ACCEPTED) R 3 0 . 0 0 R30 . 0 0 LANDSCAPE ISLAND CURB (BASE BID) RIBBON CURB (BASE BID, TO BE REMOVED IF PARKING LOT PAVEMENT ALTERNATE IS ACCEPTED) 4" WHITE MULTI-COMP STRIPE (TYP.) PLAYGROUND AREA SEE LANDSCAPE PLANS 2' GRAVEL SHOULDER GRAVEL SURFACE (BASE BID) PAVED SURFACE (ALTERNATE -SEE SHEET C-103A) R47 . 0 0 TRANSFORMER LOCATION - SEE ELECTRICAL R4.0 0 R7.00 R10.00 R145.00 R4 0 . 0 0 REINSTALL SALVAGED FENCE (INCIDENTAL) REINSTALL SALVAGED SIGN SOUTH STORMWATER BASIN ACCESSIBILITY SYMBOL - MULT-COMP (TYP.) CONCRETE SIDEWALK WITHIN THIS AREA ADJACENT TO THE BUILDING SHALL BE INSTALLED IN SPRING 2026 AFTER BUILDING COMPLETION PLAYGROUND AREA - SEE LANDSCAPE PLANS PARKING LOT LIGHTING (TYP.) - SEE ELECTRICAL PEDESTRIAN LIGHTING (ALTERNATE) (TYP.) - SEE ELECTRICAL SEE LANDSCAPE DETAILS FOR CONCRETE EDGE AT PLAYGROUND (TYP.) CONCRETE CONTAINER CURB (TYP.) - SEE LANDSCAPE PLANS CURB AND GUTTER AT CBMH - 7 FT PAST CBMH CASTING WITH 2 FT BEAVER TAIL CURB AND GUTTER AT CBMH - 7 FT PAST CBMH CASTING WITH 2 FT BEAVER TAIL CURB AND GUTTER AT CBMH - 7 FT PAST CBMH CASTING WITH 2 FT BEAVER TAIL RIBBON CURB (BASE BID, TO BE REMOVED IF PARKING LOT PAVEMENT ALTERNATE IS ACCEPTED) R1 9 5 . 0 0 R4 9 5 . 0 0 R19 5 . 0 0 R760 . 8 9 PARKING LOT PAVEMENT APPROXIMATE STAGING AREA FOR BUILDING CONTRACTOR. SITE CONTRACTOR SHALL COORDINATE GRADING AND RESTORATION WITH BUILDING CONTRACTOR SCHEDULE/PHASING ADA STALLS (BASE BID)CONCRETE ADA PEDESTRIAN CURB RAMP CONCRETE ADA PEDESTRIAN CURB RAMP ADA ACCESS AISLE (TYP.) CONCRETE ADA PEDESTRIAN CURB RAMP CURB CUT AT FUTURE SIDEWALK PEDESTRIAN CROSSING (TYP.) BIKE RACK - SEE LANDSCAPE PLANS CONCRETE PAD FOR TRASH ENCLOSURE (TRASH ENCLOSURE INSTALLED BY BUILDING CONTRACTOR) KNOCKDOWN CURB AT TRASH ENCLOSURE R 7 . 0 0 18.5 18.5 18.5 TREE (TYP.) - SEE LANDSCAPE PLAN CONCRETE BOLLARD (TYP. OF 2) SHEET NUMBER SURVEY APPROVED DESIGNED DRAWN PROJ. NO. WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N , O R R E P O R T AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F PR I N T N A M E : SI G N A T U R E : DA T E : LI C . N O . CHECKED Pl o t D a t e : 0 5 / 1 4 / 2 0 2 5 - 6 : 0 8 p m Dr a w i n g n a m e : \ \ u s 0 2 4 2 - p p f s s 0 1 \ s h a r e d _ p r o j e c t s \ 1 9 3 8 0 7 2 2 9 \ d r a f t i n g \ 0 3 - D E S I G N \ 1 _ C A D \ 3 P L A N S H E E T S \ 1 9 3 8 0 7 2 2 9 - C 6 0 1 . d w g Xr e f s : , 1 9 3 8 0 7 2 2 9 X S P L , 1 9 3 8 0 7 2 2 9 X S X T , 1 9 3 8 0 7 2 2 9 B O R D E R , 2 4 0 9 1 8 _ 0 2 3 - 0 5 8 L A N D S C A P E B A S E _ S D - J J E M A R K U P S , 1 9 3 8 0 7 2 2 9 - S 1 0 1 , 1 9 3 8 0 7 2 2 9 X S N O , 1 9 3 8 0 7 2 2 9 X S N O P a r k i n g L o t A l t e r n a t e , 1 9 3 8 0 7 2 2 9 X S N L TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R A L L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G - A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D T O S T A N T E C W I T H O U T D E L A Y . TH E C O P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P E R T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . CI T Y O F C O R C O R A N , M I N N E S O T A CO R C O R A N C I T Y P A R K I M P R O V E M E N T S 193807229 On e C a r l s o n P a r k w a y N , S u i t e 1 0 0 Pl y m o u t h , M N 5 5 4 4 7 ww w . s t a n t e c . c o m DA T E NO RE V I S I O N SDB JJE JJE MJS SKH PR O F E S S I O N A L E N G I N E E R MI N N E S O T A ST E V E N H E G L A N D 05 / 0 1 / 2 0 2 5 52 2 4 3 05 / 0 1 / 2 0 2 5 0 IS S U E D F O R B I D U: \ 1 9 3 8 0 7 2 2 9 \ d r a f t i n g \ 0 3 - D E S I G N \ 1 _ C A D \ 5 L I B R A R Y \ I M A G E S \ H e g l a n d - S . j p g C-103 SI T E P L A N 1. SEE SHEETS G-002 AND G-003 FOR ADDITIONAL PROJECT NOTES AND LEGEND 2. PAVILION BUILDING NOT IN CONTRACT. EXCAVATION AND SOIL CORRECTIONS WITHIN 5 FEET OF THE BUILDING EXTERIOR WALL ARE BY OTHERS. 3. SEE SHEET C-103A FOR THE FULL PAVEMENT PARKING LOT ALTERNATE LAYOUT. 4. SEE LANDSCAPE DRAWINGS FOR CONCRETE JOINTING LAYOUT. 5. PROVIDE CURB CUTS AND ADA COMPLIANT PEDESTRIAN RAMPS AT ADA STALLS (INCIDENTAL). NOTES N SEE SHEET C-104 SE E S H E E T C - 1 0 2 10' WIDE BITUMINOUS REGIONAL TRAIL (ALTERNATE BID) 1 A D D E N D U M 1 05 / 1 5 / 2 0 2 5 1 68 X X X X X X X X X X X X 12 . 2 12 . 2 26.0 26.0 26.0 26.0 26.0 26.0 26.0 26.0 26.0 9.1 9. 0 9. 0 9. 0 6. 0 37.0 37.0 37.0 37.0 9 . 0 18. 5 10 . 0 10 . 0 10 . 0 WETLAND EDGE (TYP.) 26.0 34 . 0 26.0 26.0 9. 0 6. 0 6. 0 10 . 0 ' 8.0 18.5 18.5 FUTURE TRAIL 8.0 10 . 0 9. 0 6.0 6 . 0 6.0 6. 0 6.0 6. 0 PAVILION BUILDING (BY OTHERS) ADA STALL (ALTERNATE BID) 8' WIDE LOCAL TRAIL (BASE BID) CONCRETE CURB AND GUTTER DESIGN B618 (TYP.) PAVE PINWHEEL TRAIL (ALTERNATE BID) CENTRAL STORMWATER BASIN SOCCER FIELDS - FINAL FIELD LAYOUTS TO BE DETERMINED BY OWNER INSTALL STOP SIGN CONCRETE CURB AND GUTTER DESIGN B618 (BASE BID; INSTALL CURB UP TO RIBBON CURB IN BASE BID) CONCRETE STAIRS AND RAILING - SEE LANDSCAPE PLANS 6' WIDE CONCRETE SIDEWALK (TYP.) PINWHEEL TRAIL GRAVEL SURFACING RESTORATION SEE DETAIL 3 SHEET C-805 (BASE BID; TO BE MODIFIED TO AGGREGATE BASE IF PAVE PINWHEEL TRAIL ALTERNATE IS ACCEPTED) LANDSCAPE ISLAND CURB (ALTERNATE) 8' WIDE LOCAL TRAIL (ALTERNATE BID) LANDSCAPE ISLAND CURB (ALTERNATE) 26 . 0 ' CONCRETE CURB AND GUTTER DESIGN B618 (ALTERNATE BID; NO PERIMETER CURB IN BASE BID SOUTH AND WEST OF RIBBON CURB IN PARKING LOT) R 3 0 . 0 0 R30 . 0 0 LANDSCAPE ISLAND CURB (BASE BID) 4" WHITE MULTI-COMP STRIPE (TYP.) PLAYGROUND AREA SEE LANDSCAPE PLANS 2' GRAVEL SHOULDER R47 . 0 0 TRANSFORMER LOCATION - SEE ELECTRICAL ADA SIGN (TYP.) LANDSCAPE ISLAND CURB (ALTERNATE) R4.0 0 R7.00 R10.00 R145.00 R4 0 . 0 0 REINSTALL SALVAGED FENCE (INCIDENTAL) REINSTALL SALVAGED SIGN SOUTH STORMWATER BASIN ACCESSIBILITY SYMBOL - MULT-COMP (TYP.) CONCRETE SIDEWALK WITHIN THIS AREA ADJACENT TO THE BUILDING SHALL BE INSTALLED IN SPRING 2026 AFTER BUILDING COMPLETION 6' WIDE SIDEWALK (ALTERNATE) 6' WIDE SIDEWALK (ALTERNATE) PLAYGROUND AREA - SEE LANDSCAPE PLANS PARKING LOT LIGHTING (TYP.) - SEE ELECTRICAL PEDESTRIAN LIGHTING (ALTERNATE) (TYP.) - SEE ELECTRICAL SEE LANDSCAPE DETAILS FOR CONCRETE EDGE AT PLAYGROUND (TYP.) CONCRETE CONTAINER CURB (TYP.) - SEE LANDSCAPE PLANS ADA STALLS (ALTERNATE BID) 18.5 18.5 R1 4 5 . 0 0 R1 9 5 . 0 0 CURB CUT AT SIDEWALK PEDESTRIAN CROSSING (TYP.) PAVED SURFACE FULL PARKING LOT (ALTERNATE) 10 . 0 APPROXIMATE STAGING AREA FOR BUILDING CONTRACTOR. SITE CONTRACTOR SHALL COORDINATE GRADING AND RESTORATION WITH BUILDING CONTRACTOR SCHEDULE/PHASING ADA ACCESS AISLE (TYP.) ADA STALLS (BASE BID)CONCRETE ADA PEDESTRIAN CURB RAMP CONCRETE ADA PEDESTRIAN CURB RAMP BIKE RACK - SEE LANDSCAPE PLANS CONCRETE PAD FOR TRASH ENCLOSURE (TRASH ENCLOSURE INSTALLED BY BUILDING CONTRACTOR) KNOCKDOWN CURB AT TRASH ENCLOSURE R 7 . 0 0 TREE (TYP.) - SEE LANDSCAPE PLAN 6' WIDE SIDEWALK (ALTERNATE) 18.5 18.5 18.5 CURB CUT AT TRAIL CONCRETE BOLLARD (TYP. OF 2) R1 9 5 . 0 0 R4 9 5 . 0 0 SHEET NUMBER SURVEY APPROVED DESIGNED DRAWN PROJ. NO. WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N , O R R E P O R T AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F PR I N T N A M E : SI G N A T U R E : DA T E : LI C . N O . CHECKED Pl o t D a t e : 0 5 / 1 5 / 2 0 2 5 - 1 : 5 6 p m Dr a w i n g n a m e : \ \ u s 0 2 4 2 - p p f s s 0 1 \ s h a r e d _ p r o j e c t s \ 1 9 3 8 0 7 2 2 9 \ d r a f t i n g \ 0 3 - D E S I G N \ 1 _ C A D \ 3 P L A N S H E E T S \ 1 9 3 8 0 7 2 2 9 - C 6 0 1 . d w g Xr e f s : , 1 9 3 8 0 7 2 2 9 X S P L , 1 9 3 8 0 7 2 2 9 X S X T , 1 9 3 8 0 7 2 2 9 B O R D E R , 2 4 0 9 1 8 _ 0 2 3 - 0 5 8 L A N D S C A P E B A S E _ S D - J J E M A R K U P S , 1 9 3 8 0 7 2 2 9 - S 1 0 1 , 1 9 3 8 0 7 2 2 9 X S N O , 1 9 3 8 0 7 2 2 9 X S N O P a r k i n g L o t A l t e r n a t e , 1 9 3 8 0 7 2 2 9 X S N L TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R A L L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G - A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D T O S T A N T E C W I T H O U T D E L A Y . TH E C O P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P E R T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . CI T Y O F C O R C O R A N , M I N N E S O T A CO R C O R A N C I T Y P A R K I M P R O V E M E N T S 193807229 On e C a r l s o n P a r k w a y N , S u i t e 1 0 0 Pl y m o u t h , M N 5 5 4 4 7 ww w . s t a n t e c . c o m DA T E NO RE V I S I O N SDB JJE JJE MJS SKH PR O F E S S I O N A L E N G I N E E R MI N N E S O T A ST E V E N H E G L A N D 05 / 0 1 / 2 0 2 5 52 2 4 3 05 / 0 1 / 2 0 2 5 0 IS S U E D F O R B I D U: \ 1 9 3 8 0 7 2 2 9 \ d r a f t i n g \ 0 3 - D E S I G N \ 1 _ C A D \ 5 L I B R A R Y \ I M A G E S \ H e g l a n d - S . j p g C-103A SI T E P L A N F U L L P A R K I N G L O T PA V I N G ( A L T E R N A T E ) 1. SEE SHEETS G-002 AND G-003 FOR ADDITIONAL PROJECT NOTES AND LEGEND. 2. PAVILION BUILDING NOT IN CONTRACT. EXCAVATION AND SOIL CORRECTIONS WITHIN 5 FEET OF THE BUILDING EXTERIOR WALL ARE BY OTHERS. 3. SEE LANDSCAPE DRAWINGS FOR CONCRETE JOINTING LAYOUT. 4. PROVIDE CURB CUTS AND ADA COMPLIANT PEDESTRIAN RAM PS AT ADA STALLS (INCIDENTAL). NOTES N SEE SHEET C-104 SE E S H E E T C - 1 0 2 10' WIDE BITUMINOUS REGIONAL TRAIL (ALTERNATE BID) 1 A D D E N D U M 1 05 / 1 5 / 2 0 2 5 1 69 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X PAVE PINWHEEL TRAIL (ALTERNATE BID) 10' WIDE BITUMINOUS REGIONAL TRAIL (ALTERNATE BID) 6.0 6. 0 BOARDWALK - SEE STRUCTURAL PLANS ABUTMENT - SEE STRUCTURAL PLANS ABUTMENT - SEE STRUCTURAL PLANS PAVE PINWHEEL TRAIL (ALTERNATE BID) PAVE PINWHEEL TRAIL (ALTERNATE BID) 10' WIDE REGIONAL BITUMINOUS TRAIL (ALTERNATE BID) SOCCER FIELDS - FINAL FIELD LAYOUTS TO BE DETERMINED BY OWNER 6' WIDE CONCRETE SIDEWALK (TYP.) PINWHEEL TRAIL GRAVEL SURFACING RESTORATION SEE DETAIL 3 SHEET C-805 (BASE BID; TO BE MODIFIED TO AGGREGATE BASE IF PAVE PINWHEEL TRAIL ALTERNATE IS ACCEPTED) BOARDWALK (ALTERNATE BID) R40 0 . 0 0 R2 8 5 . 0 0 R 2 8 5 . 0 0 R193.70 R1 8 5 . 0 0 WETLAND PERMITS FOR THE PROJECT STIPULATE THAT THERE CAN BE NO PERMANENT LOSS OF WETLAND AREA. TO ENSURE THIS OBLIGATION IS MET, ADEQUATE MEASURES MUST BE TAKEN TO RESTORE DISTURBED WETLANDS TO PRE-CONSTRUCTION CONDITIONS TO THE EXTEND POSSIBLE. CONCRETE APRON -SEE DETAIL 4/S502 CONCRETE APRON -SEE DETAIL 4/S502 R10 . 0 0 R1 0 . 0 0 SHEET NUMBER SURVEY APPROVED DESIGNED DRAWN PROJ. NO. WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N , O R R E P O R T AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F PR I N T N A M E : SI G N A T U R E : DA T E : LI C . N O . CHECKED Pl o t D a t e : 0 5 / 1 4 / 2 0 2 5 - 6 : 2 8 p m Dr a w i n g n a m e : \ \ u s 0 2 4 2 - p p f s s 0 1 \ s h a r e d _ p r o j e c t s \ 1 9 3 8 0 7 2 2 9 \ d r a f t i n g \ 0 3 - D E S I G N \ 1 _ C A D \ 3 P L A N S H E E T S \ 1 9 3 8 0 7 2 2 9 - C 6 0 1 . d w g Xr e f s : , 1 9 3 8 0 7 2 2 9 X S P L , 1 9 3 8 0 7 2 2 9 X S X T , 1 9 3 8 0 7 2 2 9 B O R D E R , 2 4 0 9 1 8 _ 0 2 3 - 0 5 8 L A N D S C A P E B A S E _ S D - J J E M A R K U P S , 1 9 3 8 0 7 2 2 9 - S 1 0 1 , 1 9 3 8 0 7 2 2 9 X S N O , 1 9 3 8 0 7 2 2 9 X S N O P a r k i n g L o t A l t e r n a t e , 1 9 3 8 0 7 2 2 9 X S N L TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R A L L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G - A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D T O S T A N T E C W I T H O U T D E L A Y . TH E C O P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P E R T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . CI T Y O F C O R C O R A N , M I N N E S O T A CO R C O R A N C I T Y P A R K I M P R O V E M E N T S 193807229 On e C a r l s o n P a r k w a y N , S u i t e 1 0 0 Pl y m o u t h , M N 5 5 4 4 7 ww w . s t a n t e c . c o m DA T E NO RE V I S I O N SDB JJE JJE MJS SKH PR O F E S S I O N A L E N G I N E E R MI N N E S O T A ST E V E N H E G L A N D 05 / 0 1 / 2 0 2 5 52 2 4 3 05 / 0 1 / 2 0 2 5 0 IS S U E D F O R B I D U: \ 1 9 3 8 0 7 2 2 9 \ d r a f t i n g \ 0 3 - D E S I G N \ 1 _ C A D \ 5 L I B R A R Y \ I M A G E S \ H e g l a n d - S . j p g C-104 SI T E P L A N 1. SEE SHEETS G-002 AND G-003 FOR ADDITIONAL PROJECT NOTES AND LEGEND NOTES N SEE SHEET C-103 SE E S H E E T C - 1 0 5 1 A D D E N D U M 1 05 / 1 5 / 2 0 2 5 1 1 1 70 X X X X l l l l l l l l l l l l l l l PAVE PINWHEEL TRAIL (ALTERNATE BID) 10' WIDE BITUMINOUS REGIONAL TRAIL (ALTERNATE BID) 10.0 6.0 6. 0 6 . 0 PEDESTRIAN RAMP (ALTERNATE BID) 6' WIDE CONCRETE SIDEWALK (TYP.) GRAVEL SURFACING RESTORATION SEE DETAIL 3 SHEET C-805 PLAYGROUND AREA - SEE LANDSCAPE PLANS PATCH PAVEMENT (MATCH EXISTING THICKNESS) (ALTERNATE BID) CONCRETE CONTAINER CURB (TYP.) - SEE LANDSCAPE PLANS R16 0 . 0 0 R16 0 . 0 0 R40 0 . 0 0 R26 3 . 0 0 R14 0 . 0 0 R 1 0 . 0 0 R5.00 R 2 0 . 0 0 R15.00 R 1 5 . 0 0 R 7 4 . 0 0 R1 4 0 . 0 0 R 1 1 . 7 9 R1 0 0 . 0 0 R 1 0 0 . 0 0 R 1 0 0 . 0 0 CHAIN LINK FENCE - 32 LF CHAIN LINK FENCE - 24 LF SHEET NUMBER SURVEY APPROVED DESIGNED DRAWN PROJ. NO. WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N , O R R E P O R T AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F PR I N T N A M E : SI G N A T U R E : DA T E : LI C . N O . CHECKED Pl o t D a t e : 0 5 / 1 4 / 2 0 2 5 - 6 : 2 9 p m Dr a w i n g n a m e : \ \ u s 0 2 4 2 - p p f s s 0 1 \ s h a r e d _ p r o j e c t s \ 1 9 3 8 0 7 2 2 9 \ d r a f t i n g \ 0 3 - D E S I G N \ 1 _ C A D \ 3 P L A N S H E E T S \ 1 9 3 8 0 7 2 2 9 - C 6 0 1 . d w g Xr e f s : , 1 9 3 8 0 7 2 2 9 X S P L , 1 9 3 8 0 7 2 2 9 X S X T , 1 9 3 8 0 7 2 2 9 B O R D E R , 2 4 0 9 1 8 _ 0 2 3 - 0 5 8 L A N D S C A P E B A S E _ S D - J J E M A R K U P S , 1 9 3 8 0 7 2 2 9 - S 1 0 1 , 1 9 3 8 0 7 2 2 9 X S N O , 1 9 3 8 0 7 2 2 9 X S N O P a r k i n g L o t A l t e r n a t e , 1 9 3 8 0 7 2 2 9 X S N L TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R A L L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G - A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D T O S T A N T E C W I T H O U T D E L A Y . TH E C O P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P E R T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . CI T Y O F C O R C O R A N , M I N N E S O T A CO R C O R A N C I T Y P A R K I M P R O V E M E N T S 193807229 On e C a r l s o n P a r k w a y N , S u i t e 1 0 0 Pl y m o u t h , M N 5 5 4 4 7 ww w . s t a n t e c . c o m DA T E NO RE V I S I O N SDB JJE JJE MJS SKH PR O F E S S I O N A L E N G I N E E R MI N N E S O T A ST E V E N H E G L A N D 05 / 0 1 / 2 0 2 5 52 2 4 3 05 / 0 1 / 2 0 2 5 0 IS S U E D F O R B I D U: \ 1 9 3 8 0 7 2 2 9 \ d r a f t i n g \ 0 3 - D E S I G N \ 1 _ C A D \ 5 L I B R A R Y \ I M A G E S \ H e g l a n d - S . j p g C-105 SI T E P L A N 1. SEE SHEETS G-002 AND G-003 FOR ADDITIONAL PROJECT NOTES AND LEGEND NOTES N SEE SHEET C-102 SE E S H E E T C - 1 0 4 1 A D D E N D U M 1 05 / 1 5 / 2 0 2 5 1 71 Stantec Consulting Services Inc. One Carlson Parkway Suite 100 Plymouth MN 55447 June 17, 2025 Project/File: Jessica Christensen Buck, CPRP 8200 County Road 116 Corcoran, MN 55340 Dear Jessica, Reference: Corcoran City Park Stantec Consulting Services Inc. (Stantec) is pleased to prepare a project scope, schedule, and budget for the City Park Improvements construction administration services. Background The City of Corcoran is moving forward with improvements to the existing City Park. Proposed improvements include upgrading the main parking lot, playground, new park pavilion, reconfiguring and expanding the soccer fields, and adding other site amenities. The project also includes Three Rivers Park District regional trail. This scope of services is for construction administration for the proposed City Park Improvements in partnership with HKGi and Oertel Architects (Oertel). HKGi and Oertel scopes are separate from the scope provided herein. The project assumptions, services, and deliverables are listed below. Construction Administration Scope for construction administration includes: · Coordinating and leading a preconstruction meeting and routine construction progress meetings · Construction survey staking · Shop drawing review · Construction observation to verify compliance with city standards and technical specifications · Quantity tracking and preparation of contractor pay requests · Contractor inquiries and Request for Information (RFI) reviews and responses · Evaluation of contractor change order requests, and processing of these request as appropriate · Communications with project stakeholders, impacted property owners, and City staff as needed · Documentation of material testing, plan deviations, events within the project area · Project closeout and preparation of record plan drawings. 72 June 17, 2025 Jessica Christensen Buck, CPRP Page 2 of 4 Reference: Corcoran City Park Assumptions Note the following assumptions were made in preparation of this proposal. If any of these assumptions are found inaccurate, the level of effort required to complete the tasks as outlined may change, potentially with great significance. · HKGi will provide construction administration services related to irrigation, playground, and landscaping systems (shop drawing review, RFI responses, construction observations · Oertel will provide construction administration services related to the building · The building general contractor and Oertel will lead the coordination of small utilities (electrical, gas, fiber optic) to the park building. Proposed Schedule The project is anticipated to begin construction in July of 2025 with a significant portion of the site improvements constructed by the fall of 2025. It is anticipated that some paving, restoration and boardwalk construction could be completed in the spring of 2026. Budget/Compensation The following is our anticipated budget for the construction administrative services. All tasks will be billed on a time and materials basis not to exceed the fee provided below without prior authorization from the Owner. Task No. Description Estimated Fee 1 Construction Administration $162,500 Estimated Total $162,500 Terms and Conditions The scope of services will be performed in accordance with the Master Services agreement between Stantec and the City of Corcoran. Please indicate your acceptance of this scope of work by signing the bottom of the next page. We appreciate the opportunity to continue to work with the City of Corcoran and to contribute to the success of this growing community. Please do not hesitate to contact us with any questions. 73 June 17, 2025 Jessica Christensen Buck, CPRP Page 3 of 4 Reference: Corcoran City Park Regards, STANTEC CONSULTING SERVICES INC. Steve Hegland Senior Associate, Senior Civil Engineer Phone: (763) 479-4237 steven.hegland@stantec.com Mark Schroeher Associate, Senior Civil Engineer Phone: (651) 395-5216 mark.schroeher@stantec.com Attachment: Click or tap here to enter text. 74 October 15, 2024 Jessica Christensen Buck, CPRP Page 4 of 4 Reference: Corcoran City Park By signing this proposal, the City of Corcoran authorizes Stantec to proceed with the services herein described. This proposal is accepted and agreed on the _______ of ________________________, _________. Day Month Year Per: _____________________________City of Corcoran_____________________________________ _____________________________________________________________________________________ Print Name & Title _____________________________________________________________________________________ Signature 75 1795 St. Clair Avenue St. Paul, MN 55105 (651) 696-5186 www.oertelarchitects.com Date: June 17, 2025 To: Jessica Christensen Buck – Parks and Recreation Manager, City of Corcoran From: Thomas Stromsodt, AIA – Oertel Architects RE: Professional Services Proposal – Corcoran City Park, Construction Observation Phase Jessica, Please see below for a breakdown of the scope and fee for the Construction Observation portion of the City Park project. We have based our scope and fee on previous working knowledge of the scope and requirements and the following assumptions: 1. The scope of work includes the building and surrounding five feet. The design team will coordinate and work in tandem with Stantec and HKGi for site and landscaping related items. 2. The project schedule will be approximately one year in duration PROPOSED SERVICES TASK 1.0 - CONSTRUCTION ADMINISTRATION: (48 weeks) 1. Review of all relevant shop drawings and submittals 2. (1) Construction preconstruction meeting 3. (20) Construction site reviews 4. (2) Punchlist reviews at project completion 5. Review and respond to Contractor Requests for Information, Cost Proposals, etc. 6. Review pay applications for Contractor Payment 7. Communication and coordination with City staff, Stantec, and HKGi Fee - Architectural: Principal (40) @ $175 $7,000 Senior Project Mng. (240) @ $150 $36,000 Admin (36) @ $134 $4,824 Subtotal: $47,824 Engineering: Structural (48) @ $175 $8,400 MEP (120) @ $175 $21,000 Subtotal: $29,400 76 1795 St. Clair Avenue St. Paul, MN 55105 (651) 696-5186 www.oertelarchitects.com TOTAL: $77,224 *Any/all modifications to the contract will be billed per the attached rates In addition, please provide a total of $750 for reimbursable expenses (mileage, printing, etc.) Reimbursables will be billed based on the attached rates. Thank you again for the opportunity. If you have any questions regarding this fee, need more detail, or require more information, please do not hesitate to contact me for any additional needs. Thank you. Thomas Stromsodt, AIA, Vice-President Oertel Architects, Ltd. 77 800 Washington Avenue North, Suite 207 Minneapolis, Minnesota 55401 June 17, 2025 Jessica Christensen Buck, Parks and Recreation Manager City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: CITY PARK – CONSTRUCTION ADMINISTRATION PROPOSAL Dear Jessica, HKGi is pleased to submit the following proposal to support the construction phase of the City Park improvements project. Work will be billed hourly as needed with a not-to-exceed amount listed below. Our assumption of the Construction Administration tasks to be provided are listed below: CONSTRUCTION ADMINISTATION TASKS – JUNE 2025–JULY 2026 » General communication and coordination with Stantec related to Contractor Review and Award » HKGi to continue ongoing facilitation for City Direct Vendor Purchasing of playground equipment and installation » Attendance at Pre-construction meeting and other weekly/biweekly construction meetings on site as needed » Coordination with Civil Engineer/Stantec and Architect/Oertel to support overall project delivery including building and site development » Coordinate and provide preliminary location staking as needed related to landscape items and furnishings » Shop drawing and Submittal Review related to landscape items and furnishings » Requests for Information/Change Orders/Project Coordination » Support review of Pay Applications and recommend payments based on landscape work completed to date, as needed » Field Observation, Punchlist, and Warranty Inspections » Review landscape staking as needed » Prepare agendas and site notes as needed to monitor construction progress » Project Updates and Staff Communication - Attend virtual and in-person staff coordination meetings and calls as needed - Provide meeting materials or presentations to Parks and Trails Commission and/or City Council as needed - Facilitate final ribbon cutting/grand opening as needed 78 6/17/2025 Corcoran City Park – Construction Administration City of Corcoran 2 TOTAL PROPOSED FEES NOT-TO-EXCEED: $38,000 Sincerely, Gabrielle Grinde Principal | ASLA | PLA(MN) 608.852.3370 | gabrielle@hkgi.com I hereby authorize HKGi to proceed with the above-referenced work outlined in this proposal. Name Signature Date 79 STANDARD SWIN*S PART#ZZXX0825,0827 W/%ELT SEATS PART#ZZXX0260 W/ADA SEAT PART#ZZXX0892 W/TOT SEAT PART#ZZXX0265 DYNAMIC DESCENT 3 /8 /13 102 DYNAMIC DESCENT W/SLIDEASIDE CORRU*ATED ROOFADA STAIR TOWER CLIM%ER TU%E SLIDE W/WINDOWS S.Y PANEL W/%ELL PUZZLE INSERT Geck O9AL INSERT PANEL W/%ALL MAZE INSERT groXnG 10 PLAYWOOD ARCH %RID*E TU%E SLIDE W/WINDOWS 72 MI*HTY DESCENT SLIDE W/PRISM PASS 96 96 CUSTOM *RAPHICS PANEL W/FI%ER*LASS INSERTS Geck O9AL INSERT PANEL W/*EARS INSERT groXnG CUSTOM *RAPHICS PANEL W/FI%ER*LASS INSERTS INCLINED CLIFF HAN*ER S.Y PANEL W/SLIDE SOL9E INSERT PLAYTIME HAY%ALES CLIM%ER W/ACCESS *ATE ZZYYC23 PLAYSEAT groXnG %A%%LEON %A%%LEON POST MOUNT ACCESS *ATE 96 96 96 %ALCONY W/TELESCOPE Geck ADA ANIMAL TUNES PANEL groXnG POST MOUNT %ELL DEC. CUSTOM *RAPHICS PANEL W/FI%ER*LASS INSERTS 96 96 S.Y PANEL W/MA*ICAL MUSIC INSERT S.Y PANEL W/HYPNOTIZE PANEL 96 O9AL INSERT PANEL W/ RAIN%OW INSERT PM CONNECTOR %RAC.ET %ETWEEN FLAT WHEELCHAIR RAMPS ZZYY637 PM CONNECTOR %RAC.ET %ETWEEN FLAT WHEELCHAIR RAMPS ZZYY637 TRANSFER STATION W/STEP PM 12 FLAT *ROUND TO DEC. WHEELCHAIR RAMP ZZYY1166 PM 12 FLAT DEC. TO DEC. WHEELCHAIR RAMP ZZPM756 PM 12 FLAT *ROUND TO DEC. WHEELCHAIR RAMP ZZYY1166 PM 12 FLAT DEC. TO DEC. WHEELCHAIR RAMP ZZPM756 PIPEWALL W/WHEEL DYNAMIC DESCENT W/SLIDEASIDE 0/96 96 76 TRANSFER STATION W/STEP 360 SPIRAL NU9O SLIDE TRI9ERSE CLIM%ER 6 PLAYWOOD %RID*E CUSTOM MI*HTY DESCENT SLIDE FOR HILLSIDE ZZYY%88 8 8 8 3 12 11 153 1 77 9 0 5 10 62 8 72 72 72 72 72 72 *LIDE SLIDE LADDER CUSTOM *RAPHIC PANEL W/SI*NS CUSTOM *RAPHIC PANEL W/SI*NS CUSTOM *RAPHIC PANEL W/SI*NS RI%%ON CLIM%ER SILO CLIM%ER 11 2 1 8 1 3 8 10 11 1 22 22 8 PLAYTIME CORNSTAL. POST TOPPER ZZYYC565 PLAYTIME WHEAT POST TOPPER ZZYYC566 [2 STEP AROUNDS PM TWIN O9ERLAY DOWN DOWN PARALLEL UPPER W/FRAME ONLY ZZYYC701 [2 STEP AROUNDS 6 Total Elevated Play Activities: Total Ground-Level Play Activities: Accessible Elevated Activities Accessible Ground-Level Activities Accessible Ground-Level Play Types Required Provided AD A S C H E D U L E 31 16 28 15 8 15 5 5 BPaper Size USER CAPACITY:AGE GROUP: AREA:PERIMETER: EQUIPMENT SIZE: USE ZONE: DATE: SCALE:PROJECT NO: FALL HEIGHT: *PLAYGROUND SUPERVISION REQUIRED DRAWN BY: ASTM F1487- CPSC #325 CO M M U N I T Y P A R K CO R C O R A N , M N 25-16860A 1/16"=1'0" MICHAEL BORDNER 17-JUNE-25 54'6" X 76' X 26'2" 77'9" X 153'1" 7,493 Sq. Ft. 400 Ft. 6 In. 8 Ft. 207 5-12 21 MIDWEST PLAYSCAPES, INC. 8632 Eagle Creek Circle Savage, MN 55378 80 UNITY SWIN* W/%AS.ET SWIN* PART#ZZXX0198,020 8 TWIST N SHOUT SLIDE TRANSFER STATION W/STEP SILO CLIM%ER NU9O SWIRL ROOF PM FARM TRACTOR STRUCTURE ZZYYC268PLASTIC PLAYCU%ES FRACTAL NET FRACTAL NET TRANSFER STEP 9 10 13 10 0 5 10 62 8 65 2 6 6 6 5 7 2 13 9 6 3 6 26 9 5 6 2 8 9 9 8 HORSE SPRIN* RIDER PART#ZZXX0563 COW SPRIN* RIDER PART#ZZXX0561 Total Elevated Play Activities: Total Ground-Level Play Activities: Accessible Elevated Activities Accessible Ground-Level Activities Accessible Ground-Level Play Types Required Provided AD A S C H E D U L E 9 5 9 7 3 7 3 5 BPaper Size USER CAPACITY:AGE GROUP: AREA:PERIMETER: EQUIPMENT SIZE: USE ZONE: DATE: SCALE:PROJECT NO: FALL HEIGHT: *PLAYGROUND SUPERVISION REQUIRED DRAWN BY: ASTM F1487- CPSC #325 CO M M U N I T Y P A R K CO R C O R A N , M N 25-16860A 1/8"=1'0" MICHAEL BORDNER 17-JUNE-25 28'10" X 29'3" X 10' 62'8" X 65'2" 2,530 Sq. Ft. 199 Ft. 4 In. 8 Ft. 207 2-5 21 MIDWEST PLAYSCAPES, INC. 8632 Eagle Creek Circle Savage, MN 55378 81 STANDARD SWIN*S PART#ZZXX0825,0827 W/%ELT SEATS PART#ZZXX0260 W/ADA SEAT PART#ZZXX0892 W/TOT SEAT PART#ZZXX0265 UNITY SWIN* W/%AS.ET SWIN* PART#ZZXX0198,020 8 TWIST N SHOUT SLIDE DYNAMIC DESCENT 3 /8 /13 102 DYNAMIC DESCENTW/SLIDEASIDE CORRU*ATED ROOFADA STAIR TOWER CLIM%ER TU%E SLIDE W/WINDOWS S.Y PANELW/%ELL PUZZLE INSERT Geck O9AL INSERT PANEL W/%ALL MAZE INSERT groXnG 10 PLAYWOOD ARCH %RID*E TU%E SLIDE W/WINDOWS 72 MI*HTY DESCENT SLIDE W/PRISM PASS 96 96 CUSTOM*RAPHICS PANEL W/FI%ER*LASS INSERTS Geck O9AL INSERTPANEL W/*EARS INSERT groXnG CUSTOM *RAPHICS PANEL W/FI%ER*LASS INSERTS INCLINED CLIFF HAN*ER S.Y PANEL W/SLIDE SOL9E INSERT PLAYTIME HAY%ALES CLIM%ER W/ACCESS *ATE ZZYYC23 PLAYSEAT groXnG %A%%LEON %A%%LEON POST MOUNT ACCESS *ATE 96 96 96 %ALCONY W/TELESCOPE Geck ADA ANIMAL TUNES PANEL groXnG POST MOUNT %ELL DEC. CUSTOM *RAPHICS PANELW/FI%ER*LASS INSERTS 96 96 S.Y PANEL W/MA*ICAL MUSIC INSERT S.Y PANEL W/HYPNOTIZE PANEL 96 O9AL INSERT PANEL W/ RAIN%OW INSERT PM CONNECTOR %RAC.ET %ETWEEN FLAT WHEELCHAIR RAMPS ZZYY637 PM CONNECTOR %RAC.ET %ETWEEN FLAT WHEELCHAIR RAMPS ZZYY637 TRANSFER STATION W/STEP PM 12 FLAT *ROUND TO DEC. WHEELCHAIR RAMP ZZYY1166 PM 12 FLAT DEC. TO DEC. WHEELCHAIR RAMP ZZPM756 PM 12 FLAT *ROUND TO DEC. WHEELCHAIR RAMP ZZYY1166 PM 12 FLAT DEC. TO DEC. WHEELCHAIR RAMP ZZPM756 PIPEWALL W/WHEEL DYNAMICDESCENT W/SLIDEASIDE TRANSFER STATION W/STEP SILO CLIM%ER NU9O SWIRL ROOF PM FARM TRACTOR STRUCTURE ZZYYC268 0/96 PLASTIC PLAYCU%ES FRACTAL NET FRACTAL NET TRANSFER STEP 9 10 13 10 96 76 TRANSFER STATION W/STEP 360 SPIRAL NU9O SLIDE TRI9ERSE CLIM%ER 6 PLAYWOOD %RID*E CUSTOM MI*HTY DESCENT SLIDE FOR HILLSIDE ZZYY%88 8 8 8 3 12 11 153 1 77 9 0 5 10 0 5 10 62 8 65 2 72 72 72 72 72 72 *LIDE SLIDE LADDER CUSTOM *RAPHIC PANEL W/SI*NS CUSTOM *RAPHIC PANEL W/SI*NS CUSTOM *RAPHIC PANEL W/SI*NS RI%%ON CLIM%ER SILO CLIM%ER 11 2 1 8 1 3 8 10 11 1 22 22 8 6 6 6 5 7 2 13 9 6 3 6 26 9 5 6 2 8 9 9 8 HORSE SPRIN* RIDER PART#ZZXX0563 COW SPRIN* RIDER PART#ZZXX0561 PLAYTIME CORNSTAL. POST TOPPER ZZYYC565 PLAYTIME WHEAT POST TOPPER ZZYYC566 [2 STEP AROUNDS PM TWIN O9ERLAY DOWN DOWN PARALLEL UPPER W/FRAME ONLY ZZYYC701 [2 STEP AROUNDS 6 BPaper Size USER CAPACITY:AGE GROUP: AREA:PERIMETER: EQUIPMENT SIZE: USE ZONE: DATE: SCALE:PROJECT NO: FALL HEIGHT: *PLAYGROUND SUPERVISION REQUIRED DRAWN BY: ASTM F1487- CPSC #325 CO M M U N I T Y P A R K CO R C O R A N , M N 25-16860A 1/16"=1'0" MICHAEL BORDNER 17-JUNE-25 54'6" X 76' X 26'2" 77'9" X 153'1" 7,493 Sq. Ft. 400 Ft. 6 In. 8 Ft. 207 5-12 21 MIDWEST PLAYSCAPES, INC. 8632 Eagle Creek Circle Savage, MN 55378 82 W/WINDOWS PM CUSTOM HEX ROOF W/TOPPER PART#ZZYY9175 AREA: 7,573 SQ. FT. AREA: 2,530 SQ. FT. AREA: 1,20 SQ. FT. AREA: 966 SQ. FT. Total Elevated Play Activities: Total Ground-Level Play Activities: Accessible Elevated Activities Accessible Ground-Level Activities Accessible Ground-Level Play Types Required Provided AD A S C H E D U L E 0 0 0 2 0 2 0 1 BPaper Size USER CAPACITY:AGE GROUP: AREA:PERIMETER: EQUIPMENT SIZE: USE ZONE: DATE: SCALE:PROJECT NO: FALL HEIGHT: *PLAYGROUND SUPERVISION REQUIRED DRAWN BY: ASTM F1487- CPSC #325 CO M M U N I T Y P A R K CO R C O R A N , M N 25-16860A 1/8"=1'0" MICHAEL BORDNER 19-MARCH-25 N/A 68'1" X 57'6" 2,452 Sq. Ft. 203 Ft. 4 In. 8 Ft. 207 5-12 21 MIDWEST PLAYSCAPES, INC. 8632 Eagle Creek Circle Savage, MN 55378 83 72 TRANSFER STATION W/STEP ADA STAIR PLAYWOOD %ARRIER CUSTOM *RAPHICS PANEL W/FI%ER*LASS INSERTS CONTAINED PIPEWALL PLAYWOOD %ARRIER PLAYWOOD %ARRIER CONTAINED PIPEWALL 10 ARCH %RID*E CUSTOM 8 9 CONTAINED PANEL W/LEXAN WINDOW PART#ZZYY%213 CUSTOM 8 9 CONTAINED PANEL W/LEXAN WINDOW PART#ZZYY%213 CUSTOM 8 9 CONTAINED PANEL W/LEXAN WINDOW PART#ZZYY%213CUSTOM 8 9 CONTAINED PANEL W/LEXAN WINDOW PART#ZZYY%213 CUSTOM 8 CONTAINED PANEL A%O9E TU%E SLIDE PART#ZZYY%21 CUSTOM 8 CONTAINED PANEL A%O9E TU%E SLIDE PART#ZZYY%21 TU%E SLIDE W/WINDOWS TU%E SLIDE W/WINDOWS PIPEWALL UPPER SILO CLIM%ER DYNAMIC DESCENT PM CUSTOM HEX ROOF W/TOPPER PART#ZZYY9175DYNAMIC DESCENT S.Y PANEL W/%ELL PUZZLE INSERT Geck O9AL INSERT PANEL W/%ALL MAZE INSERT groXnG 36 36 96 96 96 102 166166 166 1ST LE9EL 2ND LE9EL 3RD LE9EL PLAYWOOD %ARRIER CORRU*ATED ROOF 6 PLAYWOOD ARCH %RID*E PLAYTIME HAY%ALES CLIM%ER W/ACCESS *ATE ZZYYC23 BPaper Size DATE: SCALE:PROJECT NO: *PLAYGROUND SUPERVISION REQUIRED DRAWN BY: NOTES: 1) This tower detail is a diagram of the individual level layouts of the tower portion of your play structure, showing the detailed component layout of each level. 2) This tower detail is not to scale and is meant for reference purposes only. It should not be used in obtaining accurate measurements for any of the equipment shown unless otherwise noted on the drawing. 3) This design configuration is the property of this firm and Playworld Systems and may not be reproduced or used in any manner without the expressed written consent of this firm and Playworld Systems. TOWER DETAIL: CO M M U N I T Y P A R K CO R C O R A N , M N 25-16860A NOT TO SCALE MICHAEL BORDNER 17-JUN-2025 DETAIL A MIDWEST PLAYSCAPES, INC. 8632 Eagle Creek Circle Savage, MN 55378 84 POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR ROPE 25-16860A Equipment ManufacturerSales RepresentativeCommunity Park Corcoran, MN 85 POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR ROPE 25-16860A Equipment ManufacturerSales RepresentativeCommunity Park Corcoran, MN 86 POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR ROPE 25-16860A Equipment ManufacturerSales RepresentativeCommunity Park Corcoran, MN 87 POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR ROPE 25-16860A Equipment ManufacturerSales RepresentativeCommunity Park Corcoran, MN 88 POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR ROPE 25-16860A Equipment ManufacturerSales RepresentativeCommunity Park Corcoran, MN 89 POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR ROPE 25-16860A Equipment ManufacturerSales RepresentativeCommunity Park Corcoran, MN 90 POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR ROPE 25-16860A Equipment ManufacturerSales RepresentativeCommunity Park Corcoran, MN 91 POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR ROPE 25-16860A Equipment ManufacturerSales RepresentativeCommunity Park Corcoran, MN 92 POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR ROPE 25-16860A Equipment ManufacturerSales RepresentativeCommunity Park Corcoran, MN 93 POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR ROPE 25-16860A Equipment ManufacturerSales RepresentativeCommunity Park Corcoran, MN 94 POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR ROPE 25-16860A Equipment ManufacturerSales RepresentativeCommunity Park Corcoran, MN 95 POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR ROPE 25-16860A Equipment ManufacturerSales RepresentativeCommunity Park Corcoran, MN 96 QUOTATION Project: Community Park, Corcoran MN Sourcewell Info:Phone: Contact:Playworld Systems: #010521-LTS-8 Fax: Ship To:No Fault Surfaces: #010521-LTS-1 Bill To: Wabash Valley: #010521-LTS-5 Email:Customer Name / Contract #: Shipping Contact:City of Corcoran Account # 95411 Date:6/17/25 Qty Design / Item Description Unit Price Total Border/Surfacing 2,691 Square Feet Poured In Place Surfacing With Design (Includes added 22% from Site Plan for Slope) $22.50 $60,554.70 2,691 Square Feet Concrete Sub Base (embankment)$19.50 $52,480.74 455 Cubic Yards Engineered Wood Fiber (EWF, 12,475sf)$25.00 $11,365.88 12 Climbing Half Balls $550.00 $6,600.00 12 Base Plates and Anchors $85.00 $1,020.00 1 Drain tile to Stubs $4,500.00 Play Equipment 1 Custom Play Equipment (Main Tower)$137,364.00 1 ZZYYB884 Mighty Descent Slide for Hillside $12,775.00 1 ZZYYC268 Farm Tractor Structure $77,088.00 1 Standard Play Equipment $352,907.00 1 350-BASKET Unity Basket Swing $10,827.00 1 10ft, 4-Bay Swing (6 Belt, 1 ADA, 1 Tot)$8,041.00 1 ZZXX0561 COW SPRING RIDER $1,559.00 1 ZZXX0563 HORSE SPRING RIDER $1,559.00 1 Installation $100,096.94 1 Discount (15%) - SourceWell (Non-Custom)-$56,233.95 Subtotal:$782,504.31 Freight:$17,495.00 Tax Exempt #________________________ * Please provide certificate Sales Tax: Local Sales Tax: Total:$799,999.31 NOTE: NOTE: NOTE:Any Insurance requirements above $1,000,000 General Liability will be subject to a surcharge NOTE: Prices firm for 30 days, subject to review thereafter. Our terms are net 30. A finance charge of 1.5% will be imposed on the outstanding balance unpaid for more than 30 days after the shipment of materials. Equipment shall be invoiced seperately from other services and shall be payable in advance of those services and project completion. Retainage not accepted.Once customer has signed quotation, your order cannot be changed or canceled.Please allow 3to4 weeks for delivery after receipt of order. Standard manufacturing design, specification, and construction apply unless noted otherwise. Customer is responsible for the identification of all underground utilities. Area must be accessible to Bobcat and other equipment necessary for installation or additional fees will be charged. Freight quote is based on customer unloading equipment and checking in all equipment for any missing parts. If product is refused by customer upon delivery for any reason (unless damaged), without prior authorization from Midwest Playscapes, Inc., the customer agrees to pay 20% restocking fee plus freight charges. Price does not include prevailing wages, unless otherwise noted. If we can be of Other Assistance, please feel free to contact us. Signed: ___________________________Accepted ______________________________ Date: ______________________________ Printed Name: ________________________ equipment or materials are stored off site, customer is responsible for transporting equipment to job site. UNLESS OTHERWISE NOTED, prices shown are material only. They DO NOT include: assembly, installation, border, safety surfacing, drain tile, geotextile fabric, removal of existing equipment, site preparation, excavation or site restoration, unloading of equipment, disposal of packaging material, storage of equipment, additional insurance and bonding would be extra, unless otherwise stated above. If playground 97 Memo To: Jessica Christensen Buck, CPRP Parks and Recreation Manager From: Steve Hegland, PE Mark Schroeher, PE Project/File: 193807229 Date: June 3, 2025 Subject: Present Bid Results – City Park Improvements Council Action Requested Staff is recommending Council provide staff direction on the preferred project alternatives to be brought back to request formal approval from the City Council. Bid Results Eight bids were received on Wednesday, May 28th, 2025 for the City Parks Improvement Project. Bid results are summarized below and details are provided in the attached bit tabulation. Contractor Fehn Companies Inc. New Look Contracting, Inc. Peterson Companies Sunram Construction, Inc. BCI Construction. Inc. Park Construction Co. U.S. SiteWork, Inc. Veit & Company, Inc. Bid Placement Low #2 #3 #4 #5 #6 #7 #8 Base Bid $1,797,412.70 $1,997,613.15 $2,160,859.85 $2,183,631.00 $2,246,759.78 $2,400,680.25 $2,457,132.70 $2,538,010.38 Bid Alt A $331,829.11 $372,247.85 $367,579.35 $354,512.15 $358,454.92 $346,515.70 $401,347.60 $371,226.10 Bid Alt B $160,028.08 $161,075.25 $311,080.10 $188,736.05 $176,741.54 $195,042.15 $196,186.30 $216,431.70 Bid Alt C $211,465.98 $224,577.50 $224,450.70 $223,835.60 $228,280.20 $203,454.58 $225,684.70 $270,793.25 Bid Alt D $37,279.82 $39,076 $38,256.20 $37,829.50 $41,726.60 $43,834.38 $40,686.00 $49,397.00 Bid Alt E $206,366.14 $77,464.25 $213,297.35 $78,985.50 $76,341.98 $208,142.15 $212,202.00 $228,354.75 Bid Alt F $58,970.18 $71,400 $40,460.00 $107,720.00 $73,772.31 $41,882.20 $47,240.00 $77,340.00 Base Bid and All Alternates $2,803,352.01 $2,943,454.00 $3,355,983.55 $3,175,249.80 $3,202,077.33 $3,439,551.41 $3,580,479.30 $3,751,553.18 The low bidder was Fehn Companies Inc. for both the base bid as well as all potential base bid plus bid alternative scenarios. 98 June 3, 2025 Jessica Christensen Buck, CPRP Page 2 of 5 Reference: City Park Improvements –Bid Results Alternates Below is a summary of the alternates bid with this project. Regardless of which combination of alternates awarded, the low bidder will remain Fehn Companies Inc. Bid Alternate #A: Boardwalk This bid alternate will install the boardwalk as part of the regional trail through the northwest portion of the park. As a portion of this reginal trail crosses a wetland, a boardwalk was required to avoid impacts to the wetland. The cost of the boardwalk would be eligible for reimbursement through Three Rivers Park District. Bid Alternate A Amount $331,829.11. Staff would recommend to the City Council to accept Bid Alternate A for the boardwalk construction as the overall costs of the boardwalk and trail construction would be fully reimbursed by Three Rivers Park District. Figure 1: Location of Boardwalk for Regional Trail Bid Alternate #B: Regional Trail This bid alternate is for the installation of the regional trail around the perimeter of the park. The work includes the grading, aggregate base, paving and restoration of the areas in which the reginal trail runs. This trail extension will connect to the trail stub at the entrance to County Road 10 and route the trail around the western side of the athletic fields, ultimately connecting to the parking lot along the south of the park. Bid Alternate B Amount $160,028.08. Staff would recommend that he City Council to accept Bid Alternate B for the regional trail construction as the overall costs for the regional trail and boardwalk would be fully reimbursed by Three Rivers Park District. 99 June 3, 2025 Jessica Christensen Buck, CPRP Page 3 of 5 Reference: City Park Improvements –Bid Results Bid Alternate #C: Parking Lot Paving Bid alternate #C will construct the full limits of the proposed parking lot to a bituminous parking with concrete curb and gutter. The base bid for the project had included paving the northeastern portion of the parking lot and leaving the remainder as a gravel surfacing w hich ready to be paved in the future. Bid Alternate #C Amount $211,465.98. Staff would recommend approving Bid Alternate C on the project. By paving the entire parking lot, the park project will be more in line with other projects in which the full parking lot areas is paved with concrete curb and gutter. Also, a paved parking lot will create a much better facility for both the staff to maintain as well as the users. Stormwater runoff from gravel parking lots is difficult to maintain and given it is draining to the newly constructed BMP, it would take considerable maintenance from public works staff to ensure that any sediment or debris is not washed out. Additionally, with any newly constructed gravel surface, it takes some time for the surface to fully set and is often wet and soft on the surface after rain events. A new gravel lot would need to be graded routinely to correct the surface rutting and address tracking of sediment from the lot. Figure 2: Paved Parking Lot Area Bid Alternate #D: Pinwheel Trail Pavement This bid alternate will install paving over the interior “pinwheel” of the ballfield complex. This would pave over the existing gravel trails within the complex to match the newly paved regional trail and parking lot. Bid Alternate #D Amount $37,279.82. Staff would recommend this bid alternate as it appears to be good value and will create a uniform trail system throughout this portion of the park. 100 June 3, 2025 Jessica Christensen Buck, CPRP Page 4 of 5 Reference: City Park Improvements –Bid Results Bid Alternate #E: Pedestrian Lighting This bid alternative is to add fourteen (14) pedestrian scale lights around the park building and playground. The lighting will create a positive aesthetic as well as can create a sense of security during evening hours. Bid Alternate #E Amount $206,366.14. Staff would ask the City Council to review and determine if this amenity is important to the overall park plan. If not approved with the project, staff may explore installing critical conduit crossings for the lighting to minimize park disturbances should they be installed in the future with a different project. Figure 3: Pedestrian Lighting Locations Bid Alternate #F: Athletic Field Irrigation System This bid alternate will install an irrigation system over the newly constructed athletic fields. The additional of an irrigation system would help expedite the establishment of the fields as often times in Minnesota, given the variable weather, establishing turf can extend past the substantial completion of projects. Additionally, given the heavy programming that these fields endure, the irrigation system will allow for them to be maintained to a higher standard and kept in better condition throughout the recreat ion season. Bid Alternate #F Amount $58,970.18. In addition to this bid amount, the City would also need to pay a connection fee to the City of Maple Grove as part of the water service agreement approximately $15,000 for the irrigated areas. Staff would recommend approving this bid item as with any newly created active 101 June 3, 2025 Jessica Christensen Buck, CPRP Page 5 of 5 Reference: City Park Improvements –Bid Results recreation space, irrigation allows for the investment in the park to be maximized and for the rec fields to be kept in a great condition. Figure 4: Athletic Field Irrigation Areas Engineer’s Recommendation The bids were competitive, therefore, Stantec recommends that the City Council review the bids received and provide staff direction with the recommended Bid Alternates for the project. City Staff would recommend that the Base Bid be awarded along with Bid Alternates A, B, C, D, and F. We recommend that the City Council review Bid Alternate E and determine if there is value in the pedestrian lighting at this time. 102 Project Name: City Project No.:Stantec Project No.: Bid Opening:Owner: Steve Hegland, P.E. License No. 52243 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total BASE BID: 1 MOBILIZATION AND DEMOBILIZATION LUMP SUM 1 $160,000.00 $160,000.00 $72,000.00 $72,000.00 $70,740.00 $70,740.00 $125,725.15 $125,725.15 2 TRAFFIC CONTROL LUMP SUM 1 $4,103.41 $4,103.41 $4,000.00 $4,000.00 $8,945.00 $8,945.00 $2,500.00 $2,500.00 3 CLEAR TREE EACH 43 $102.59 $4,411.37 $157.00 $6,751.00 $140.50 $6,041.50 $114.00 $4,902.00 4 GRUB TREE EACH 43 $51.29 $2,205.47 $25.00 $1,075.00 $23.10 $993.30 $76.00 $3,268.00 5 CLEARING ACRE 0.3 $9,232.68 $2,769.80 $14,610.00 $4,383.00 $13,050.00 $3,915.00 $3,780.00 $1,134.00 6 GRUBBING ACRE 0.3 $3,077.56 $923.27 $14,610.00 $4,383.00 $13,050.00 $3,915.00 $2,520.00 $756.00 7 REMOVE TENNIS COURT AND FENCING LUMP SUM 1 $5,151.45 $5,151.45 $6,950.00 $6,950.00 $7,236.00 $7,236.00 $8,125.00 $8,125.00 8 REMOVE PLAYGROUND LUMP SUM 1 $5,904.20 $5,904.20 $4,365.00 $4,365.00 $8,119.00 $8,119.00 $10,000.00 $10,000.00 9 REMOVE SE BALLFIELD FENCING LUMP SUM 1 $3,292.81 $3,292.81 $5,000.00 $5,000.00 $3,484.00 $3,484.00 $22,850.00 $22,850.00 10 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 110 $4.16 $457.60 $3.50 $385.00 $5.15 $566.50 $2.50 $275.00 11 REMOVE BITUMINOUS PAVEMENT SQ YD 30 $7.46 $223.80 $10.00 $300.00 $8.80 $264.00 $3.00 $90.00 12 SALVAGE AND REINSTALL SIGN EACH 7 $359.01 $2,513.07 $400.00 $2,800.00 $429.00 $3,003.00 $385.00 $2,695.00 13 SALVAGE SIGN AND PLACE ONSITE EACH 1 $256.44 $256.44 $750.00 $750.00 $61.40 $61.40 $275.00 $275.00 14 REMOVE LIGHT POLE EACH 1 $223.90 $223.90 $678.00 $678.00 $1,308.00 $1,308.00 $3,000.00 $3,000.00 15 SALVAGE AND REINSTALL LIGHT POLE EACH 1 $1,538.63 $1,538.63 $2,850.00 $2,850.00 $5,298.00 $5,298.00 $5,250.00 $5,250.00 16 REMOVE CULVERT PIPE LIN FT 59 $7.42 $437.78 $26.00 $1,534.00 $16.90 $997.10 $21.00 $1,239.00 17 SALVAGE AND REINSTALL HYDRANT EACH 1.00 $1,949.12 $1,949.12 $3,000.00 $3,000.00 $3,300.00 $3,300.00 $1,575.00 $1,575.00 18 REMOVE SANITARY SEWER PIPE LIN FT 89 $6.16 $548.24 $21.00 $1,869.00 $19.60 $1,744.40 $8.50 $756.50 19 REMOVE DRAINTILE LIN FT 90 $18.86 $1,697.40 $7.50 $675.00 $4.10 $369.00 $8.50 $765.00 20 SALVAGE AND RESPREAD GRAVEL SQ YD 652 $5.68 $3,703.36 $3.50 $2,282.00 $2.30 $1,499.60 $6.25 $4,075.00 21 STREET SWEEPER W/ PICKUP BROOM HOUR 30 $359.01 $10,770.30 $1.00 $30.00 $227.50 $6,825.00 $135.00 $4,050.00 22 WATER FOR DUST CONTROL MGAL 30 $726.97 $21,809.10 $1.00 $30.00 $163.50 $4,905.00 $75.00 $2,250.00 23 SILT FENCE TYPE MS - MAINTAINED LIN FT 5632 $2.26 $12,728.32 $2.75 $15,488.00 $2.60 $14,643.20 $1.85 $10,419.20 24 SEDIMENT CONTROL LOG, TYPE STRAW - MAINTAINED LIN FT 360 $2.87 $1,033.20 $3.00 $1,080.00 $3.65 $1,314.00 $3.00 $1,080.00 25 STORM DRAIN INLET PROTECTION - MAINTAINED EACH 12 $366.23 $4,394.76 $175.00 $2,100.00 $157.50 $1,890.00 $150.00 $1,800.00 26 CULVERT FLARED END PROTECTION - MAINTAINED EACH 6 $366.23 $2,197.38 $175.00 $1,050.00 $157.50 $945.00 $150.00 $900.00 27 CONSTRUCTION ENTRANCE (ROCK) - MAINTAINED LUMP SUM 1 $4,767.02 $4,767.02 $3,000.00 $3,000.00 $3,150.00 $3,150.00 $1,200.00 $1,200.00 28 ROLLED EROSION PREVENTION PRODUCT CATERGORY 25 SQ YD 11405 $1.38 $15,738.90 $1.90 $21,669.50 $2.20 $25,091.00 $1.80 $20,529.00 29 ROLLED EROSION PREVENTION PRODUCT CATERGORY 76 SQ YD 261 $5.13 $1,338.93 $34.50 $9,004.50 $30.50 $7,960.50 $35.00 $9,135.00 30 EXCAVATION - COMMON (EV) (P) CU YD 23861 $4.63 $110,476.43 $6.00 $143,166.00 $12.50 $298,262.50 $4.20 $100,216.20 31 SALVAGE AND RESPREAD TOPSOIL LUMP SUM 1 $31,184.69 $31,184.69 $89,500.00 $89,500.00 $97,610.00 $97,610.00 $92,400.00 $92,400.00 32 EXCAVATION - SUBGRADE (EV) CU YD 360 $9.63 $3,466.80 $1.00 $360.00 $32.20 $11,592.00 $25.00 $9,000.00 33 COMMON EMBANKMENT (CV) (P) CU YD 454 $191.13 $86,773.02 $35.00 $15,890.00 $22.60 $10,260.40 $25.00 $11,350.00 34 HYDRAULIC STABILIZED FIBER MATRIX POUND 27216 $1.02 $27,760.32 $1.25 $34,020.00 $1.40 $38,102.40 $1.20 $32,659.20 35 FERTILIZER TYPE 2 (@200 LB/ACRE) POUND 2380 $0.93 $2,213.40 $1.35 $3,213.00 $1.15 $2,737.00 $1.30 $3,094.00 Sunram Construction, Inc. Bidder No. 3 I hereby certify that this is an exact reproduction of bids received. City Park Improvements Corcoran, MinnesotaWednesday, May 28, 2025 at 10:00 AM CDT 193807229 Bidder No. 1 Fehn Companies, Inc. New Look Contracting, Inc. Bidder No. 2 Bidder No. 4 Peterson Companies 193807229-Bid Tabs.xlsm BT-1 10 3 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total Sunram Construction, Inc. Bidder No. 3Bidder No. 1 Fehn Companies, Inc. New Look Contracting, Inc. Bidder No. 2 Bidder No. 4 Peterson Companies 36 SEEDING ACRE 11.3 $680.14 $7,685.58 $323.00 $3,649.90 $7,367.00 $83,247.10 $310.00 $3,503.00 37 SEED MIXTURE 25-151 (@200 LB/ACRE) POUND 1820 $3.03 $5,514.60 $3.10 $5,642.00 $1.85 $3,367.00 $3.00 $5,460.00 38 SEED MIXTURE 33-261 (@35 LB/ACRE) POUND 40 $23.85 $954.00 $27.50 $1,100.00 $61.10 $2,444.00 $27.00 $1,080.00 39 SEED MIXTURE 35-241 (@36.5 LB/ACRE) POUND 30 $13.80 $414.00 $15.90 $477.00 $33.30 $999.00 $16.00 $480.00 40 INSTALL WETLAND BUFFER SIGN EACH 25 $146.73 $3,668.25 $135.00 $3,375.00 $210.00 $5,250.00 $275.00 $6,875.00 41 BITUMINOUS MATERIAL FOR TACK COAT GAL 200 $4.10 $820.00 $3.25 $650.00 $4.20 $840.00 $3.15 $630.00 42 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,B) - PARKING LOT TON 470 $90.93 $42,737.10 $94.50 $44,415.00 $93.10 $43,757.00 $89.25 $41,947.50 43 TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) - PARKING LOT TON 360 $106.79 $38,444.40 $102.50 $36,900.00 $109.50 $39,420.00 $96.60 $34,776.00 44 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) - LOCAL TRAILS TON 60 $195.83 $11,749.80 $109.25 $6,555.00 $200.50 $12,030.00 $103.00 $6,180.00 45 AGGREGATE SURFACING CLASS 2, 100% CRUSHED TON 109 $37.35 $4,071.15 $49.50 $5,395.50 $43.00 $4,687.00 $59.00 $6,431.00 46 AGGREGATE BASE CLASS 5, 80% CRUSHED TON 4520 $20.73 $93,699.60 $24.25 $109,610.00 $22.50 $101,700.00 $45.75 $206,790.00 47 SELECT GRANULAR BORROW TON 7450 $12.38 $92,231.00 $16.60 $123,670.00 $14.50 $108,025.00 $21.45 $159,802.50 48 GEOTEXTILE FABRIC TYPE V, NON-WOVEN SQ YD 11330 $1.49 $16,881.70 $2.45 $27,758.50 $1.25 $14,162.50 $1.75 $19,827.50 49 4" SOLID LINE MULTI-COMP - PARKING STALLS LIN FT 937 $3.59 $3,363.83 $3.50 $3,279.50 $3.15 $2,951.55 $3.25 $3,045.25 50 PAVEMENT MESSAGE (ADA STALLS AND AISLES) - MULTI- COMP LUMP SUM 1 $1,230.91 $1,230.91 $2,960.00 $2,960.00 $2,625.00 $2,625.00 $4,500.00 $4,500.00 51 CONCRETE CURB AND GUTTER - DESIGN B618 LIN FT 1717 $23.23 $39,885.91 $29.00 $49,793.00 $26.40 $45,328.80 $37.25 $63,958.25 52 CONCRETE RIBBON CURB LIN FT 278 $23.59 $6,558.02 $29.00 $8,062.00 $28.60 $7,950.80 $37.25 $10,355.50 53 6" CONCRETE SIDEWALK SQ YD 1560 $13.08 $20,404.80 $91.50 $142,740.00 $93.10 $145,236.00 $89.25 $139,230.00 54 7” CONCRETE PAD FOR TRASH ENCLOSURE SQ YD 11 $120.01 $1,320.11 $128.25 $1,410.75 $123.00 $1,353.00 $125.00 $1,375.00 55 STOP SIGN AND POST EACH 1 $666.74 $666.74 $850.00 $850.00 $682.50 $682.50 $715.00 $715.00 56 ADA STALL SIGN AND POST EACH 7 $410.30 $2,872.10 $3,020.00 $21,140.00 $420.00 $2,940.00 $440.00 $3,080.00 57 15" RC PIPE STORM CLASS V LIN FT 441 $57.45 $25,335.45 $71.25 $31,421.25 $50.10 $22,094.10 $68.00 $29,988.00 58 18" RC PIPE STORM CLASS V LIN FT 574 $63.09 $36,213.66 $71.50 $41,041.00 $52.90 $30,364.60 $71.30 $40,926.20 59 21” RC PIPE STORM CLASS V LIN FT 165 $73.86 $12,186.90 $82.00 $13,530.00 $63.20 $10,428.00 $80.65 $13,307.25 60 24" RC PIPE STORM CLASS V LIN FT 94 $99.68 $9,369.92 $94.75 $8,906.50 $103.00 $9,682.00 $113.00 $10,622.00 61 15" RC FLARED END SECTION W/TRASH GUARD EACH 6 $1,692.66 $10,155.96 $2,350.00 $14,100.00 $2,236.00 $13,416.00 $2,047.00 $12,282.00 62 18" RC FLARED END SECTION W/TRASH GUARD EACH 3 $1,930.66 $5,791.98 $2,500.00 $7,500.00 $2,363.00 $7,089.00 $2,205.00 $6,615.00 63 24" RC FLARED END SECTION W/TRASH GUARD EACH 3 $2,821.10 $8,463.30 $3,350.00 $10,050.00 $3,391.00 $10,173.00 $3,360.00 $10,080.00 64 CONSTRUCT 4' DIAMETER PRECAST STORM STRUCTURE EACH 8 $3,457.13 $27,657.04 $3,650.00 $29,200.00 $4,393.00 $35,144.00 $3,675.00 $29,400.00 65 CONSTRUCT 2'X3' CATCH BASIN EACH 1 $3,043.36 $3,043.36 $3,075.00 $3,075.00 $3,214.00 $3,214.00 $3,150.00 $3,150.00 66 CONSTRUCT 27" DIAMETER CATCH BASIN EACH 3 $2,332.89 $6,998.67 $2,575.00 $7,725.00 $2,835.00 $8,505.00 $2,415.00 $7,245.00 67 CONSTRUCT 5' DIAMETER PRECAST OUTLET CONTROL STRUCTURE EACH 2 $11,797.31 $23,594.62 $11,000.00 $22,000.00 $13,400.00 $26,800.00 $13,550.00 $27,100.00 68 4” SOLID WALL PVC SCH 40 DRAINTILE PIPE – PLAYGROUND LIN FT 80 $17.34 $1,387.20 $37.00 $2,960.00 $11.40 $912.00 $26.00 $2,080.00 69 4" PERFORATED PVC SCH 40 DRAINTILE PIPE - CURB LIN FT 1110 $15.08 $16,738.80 $19.50 $21,645.00 $14.00 $15,540.00 $25.55 $28,360.50 70 6" SOLID WALL PVC SCH 40 DRAINTILE PIPE - BUILDING LIN FT 28 $22.27 $623.56 $45.00 $1,260.00 $25.80 $722.40 $42.00 $1,176.00 71 6" SOLID WALL PVC SCH 40 DRAINTILE PIPE - STORMWATER BASIN LIN FT 92 $22.80 $2,097.60 $39.25 $3,611.00 $17.70 $1,628.40 $42.00 $3,864.00 72 6" PERFORATED PVC SCH 40 DRAINTILE PIPE - STORMWATER BASIN LIN FT 392 $23.10 $9,055.20 $20.00 $7,840.00 $14.10 $5,527.20 $29.40 $11,524.80 73 6" PERFORATED PVC SCH 40 DRAINTILE PIPE - FIELD LIN FT 904 $19.71 $17,817.84 $23.50 $21,244.00 $39.20 $35,436.80 $29.40 $26,577.60 74 4" DRAINTILE CLEANOUT W/ THREADED CAP EACH 8 $372.94 $2,983.52 $250.00 $2,000.00 $732.50 $5,860.00 $700.00 $5,600.00 193807229-Bid Tabs.xlsm BT-2 10 4 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total Sunram Construction, Inc. Bidder No. 3Bidder No. 1 Fehn Companies, Inc. New Look Contracting, Inc. Bidder No. 2 Bidder No. 4 Peterson Companies 75 6" DRAINTILE CLEANOUT W/ THREADED CAP EACH 7 $599.99 $4,199.93 $500.00 $3,500.00 $972.50 $6,807.50 $750.00 $5,250.00 76 8" DRAINTILE CLEAOUT W/ THREADED CAP EACH 2 $1,219.47 $2,438.94 $685.00 $1,370.00 $1,590.00 $3,180.00 $800.00 $1,600.00 77 PRECAST CONCRETE HEADWALL W/ RODENT SCREEN EACH 6 $795.30 $4,771.80 $1,000.00 $6,000.00 $515.00 $3,090.00 $900.00 $5,400.00 78 8" PVC SCH 40 PIPE - STORM LIN FT 337 $38.98 $13,136.26 $45.00 $15,165.00 $27.80 $9,368.60 $46.25 $15,586.25 79 ROOF DRAIN CONNECTION EACH 3 $572.62 $1,717.86 $700.00 $2,100.00 $916.50 $2,749.50 $895.00 $2,685.00 80 BIOFILTRATION MEDIA MIX C (CV) (P) CU YD 282 $35.40 $9,982.80 $40.00 $11,280.00 $58.10 $16,384.20 $66.25 $18,682.50 81 1/4-INCH PEA GRAVEL (CV) (P) CU YD 56 $56.78 $3,179.68 $87.00 $4,872.00 $106.50 $5,964.00 $135.00 $7,560.00 82 COARSE FILTER AGGREGATE (CV) (P) CU YD 146 $64.75 $9,453.50 $87.00 $12,702.00 $106.50 $15,549.00 $117.00 $17,082.00 83 FLARED END RIPRAP CLASS III TON 75 $88.01 $6,600.75 $150.00 $11,250.00 $69.30 $5,197.50 $100.00 $7,500.00 84 CONNECT TO EXISTING SEWER PIPE EACH 1 $5,514.11 $5,514.11 $2,525.00 $2,525.00 $2,519.00 $2,519.00 $4,200.00 $4,200.00 85 4' DIA SANITARY SEWER STRUCTURE EACH 5 $7,114.00 $35,570.00 $5,700.00 $28,500.00 $6,746.00 $33,730.00 $6,300.00 $31,500.00 86 8" PVC SANITARY SEWER PIPE, SDR 35 LIN FT 639 $52.49 $33,541.11 $79.00 $50,481.00 $34.50 $22,045.50 $80.00 $51,120.00 87 8" PVC SANITARY SEWER PIPE, SDR 26 LIN FT 618 $57.26 $35,386.68 $115.50 $71,379.00 $37.70 $23,298.60 $104.25 $64,426.50 88 4" PVC SCH 40 SANITARY SEWER SERVICE LIN FT 78 $29.69 $2,315.82 $83.50 $6,513.00 $38.40 $2,995.20 $68.25 $5,323.50 89 8" PVC SCH 40 SANITARY SEWER SERVICE LIN FT 13 $45.60 $592.80 $94.50 $1,228.50 $54.40 $707.20 $84.00 $1,092.00 90 CONNECT TO EXISTING SEWER SERVICE EACH 1 $1,728.46 $1,728.46 $1,500.00 $1,500.00 $1,011.00 $1,011.00 $2,100.00 $2,100.00 91 8"X4" PVC WYE – SANITARY EACH 1 $551.41 $551.41 $550.00 $550.00 $530.50 $530.50 $315.00 $315.00 92 8"X4" PVC ECCENTRIC REDUCER – SANITARY EACH 1 $233.29 $233.29 $625.00 $625.00 $429.00 $429.00 $420.00 $420.00 93 4" PVC BEND – SANITARY EACH 1.00 $29.69 $29.69 $35.00 $35.00 $349.00 $349.00 $21.00 $21.00 94 4" PVC CAP – SANITARY EACH 1 $47.72 $47.72 $35.00 $35.00 $355.00 $355.00 $21.00 $21.00 95 IMPROVED PIPE FOUNDATION (12" THICK) LIN FT 130 $19.09 $2,481.70 $1.00 $130.00 $5.20 $676.00 $15.00 $1,950.00 96 CONNECT TO EXISTING WATERMIAN EACH 1 $4,506.72 $4,506.72 $1,025.00 $1,025.00 $2,945.00 $2,945.00 $2,625.00 $2,625.00 97 4" PVC C900 WATERMAIN LIN FT 170 $31.81 $5,407.70 $62.00 $10,540.00 $23.70 $4,029.00 $51.50 $8,755.00 98 8" PVC C900 WATERMAIN LIN FT 1011 $50.90 $51,459.90 $69.75 $70,517.25 $39.30 $39,732.30 $78.75 $79,616.25 99 4" GATE VALVE AND BOX EACH 1 $2,470.74 $2,470.74 $3,050.00 $3,050.00 $3,356.00 $3,356.00 $2,520.00 $2,520.00 100 6" GATE VALVE AND BOX EACH 1 $2,847.19 $2,847.19 $3,425.00 $3,425.00 $3,700.00 $3,700.00 $2,835.00 $2,835.00 101 8" GATE VALVE AND BOX EACH 3 $3,849.27 $11,547.81 $4,425.00 $13,275.00 $4,640.00 $13,920.00 $3,675.00 $11,025.00 102 INSTALL HYDRANT AND VALVE EACH 1 $11,823.52 $11,823.52 $11,450.00 $11,450.00 $12,060.00 $12,060.00 $9,660.00 $9,660.00 103 6" DIP CL-52 HYDRANT LEAD LIN FT 26 $59.38 $1,543.88 $90.00 $2,340.00 $75.80 $1,970.80 $78.75 $2,047.50 104 DUCTILE IRON FITTINGS POUND 506 $15.91 $8,050.46 $14.00 $7,084.00 $12.50 $6,325.00 $13.65 $6,906.90 105 2" HDPE SDR-9 SERVICE LINE LIN FT 92 $23.33 $2,146.36 $48.00 $4,416.00 $33.60 $3,091.20 $48.25 $4,439.00 106 2" SERVICE SADDLE EACH 2 $233.29 $466.58 $545.00 $1,090.00 $1,856.00 $3,712.00 $1,050.00 $2,100.00 107 2" CORPORATION STOP EACH 2 $471.88 $943.76 $880.00 $1,760.00 $1,527.00 $3,054.00 $1,050.00 $2,100.00 108 2" CURB STOP AND BOX EACH 2 $864.23 $1,728.46 $1,375.00 $2,750.00 $1,829.00 $3,658.00 $1,420.00 $2,840.00 109 SERVICE CONNECTION CABINET AND METER SOCKET EACH 1 $28,721.12 $28,721.12 $9,500.00 $9,500.00 $29,400.00 $29,400.00 $18,600.00 $18,600.00 110 ELECTRICAL HANDHOLE EACH 2 $1,641.21 $3,282.42 $1,625.00 $3,250.00 $1,680.00 $3,360.00 $1,575.00 $3,150.00 111 PVC SCH 40 CONDUIT (1.5") LIN FT 1340 $12.31 $16,495.40 $9.75 $13,065.00 $12.60 $16,884.00 $9.50 $12,730.00 112 PVC SCH 40 CONDUIT (2") LIN FT 137 $15.39 $2,108.43 $10.75 $1,472.75 $15.80 $2,164.60 $11.00 $1,507.00 113 PVC SCH 40 CONDUIT (3") LIN FT 190 $16.41 $3,117.90 $13.00 $2,470.00 $16.80 $3,192.00 $12.50 $2,375.00 114 PVC SCH 40 CONDUIT (4") LIN FT 880 $20.52 $18,057.60 $17.25 $15,180.00 $21.00 $18,480.00 $17.00 $14,960.00 115 #12 AWG XHHW WIRE LIN FT 4020 $1.54 $6,190.80 $1.05 $4,221.00 $1.05 $4,221.00 $1.10 $4,422.00 116 #350 AWG XHHW WIRE LIN FT 160 $30.77 $4,923.20 $16.25 $2,600.00 $31.50 $5,040.00 $15.75 $2,520.00 117 #500 AWG XHHW WIRE LIN FT 600 $41.03 $24,618.00 $21.50 $12,900.00 $42.00 $25,200.00 $21.00 $12,600.00 118 LIGHTING UNIT TYPE PL EACH 6 $7,128.99 $42,773.94 $5,410.00 $32,460.00 $7,297.00 $43,782.00 $5,250.00 $31,500.00 119 LANDSCAPE BOULDER EACH 20 $690.33 $13,806.60 $1,100.00 $22,000.00 $660.00 $13,200.00 $1,065.00 $21,300.00 120 CONCRETE STAIRS SQ FT 100 $153.86 $15,386.00 $100.25 $10,025.00 $163.50 $16,350.00 $110.00 $11,000.00 193807229-Bid Tabs.xlsm BT-3 10 5 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total Sunram Construction, Inc. Bidder No. 3Bidder No. 1 Fehn Companies, Inc. New Look Contracting, Inc. Bidder No. 2 Bidder No. 4 Peterson Companies 121 STAIR HANDRAIL LIN FT 30 $244.13 $7,323.90 $256.00 $7,680.00 $250.00 $7,500.00 $275.00 $8,250.00 122 PLAY CONTAINER THICKENED CONCRETE EDGE LIN FT 168 $28.72 $4,824.96 $16.00 $2,688.00 $33.90 $5,695.20 $28.00 $4,704.00 123 PLAY CONTAINER CONCRETE CURB LIN FT 258 $36.93 $9,527.94 $55.00 $14,190.00 $41.50 $10,707.00 $65.75 $16,963.50 124 PLAY FEATURE THICKENED CONCRETE EDGE LIN FT 125 $28.72 $3,590.00 $16.00 $2,000.00 $33.90 $4,237.50 $28.00 $3,500.00 125 TOPSOIL – IMPORT FOR PLANTING BEDS CU YD 166 $47.68 $7,914.88 $38.50 $6,391.00 $90.90 $15,089.40 $42.00 $6,972.00 126 COMPOST TYPE 2 CU YD 34 $185.15 $6,295.10 $75.00 $2,550.00 $174.50 $5,933.00 $69.00 $2,346.00 127 WOOD MULCH TYPE 6 CU YD 150 $118.99 $17,848.50 $110.00 $16,500.00 $111.50 $16,725.00 $89.25 $13,387.50 128 DECIDUOUS TREE - 2" CAL B&B EACH 47 $692.38 $32,541.86 $774.00 $36,378.00 $659.00 $30,973.00 $459.00 $21,573.00 129 DECIDUOUS TREE - ORNAMENTAL- 2" CAL B&B EACH 1 $1,151.92 $1,151.92 $706.00 $706.00 $1,091.00 $1,091.00 $482.00 $482.00 130 CONIFEROUS TREE - ORNAMENTAL - 6FT B&B EACH 6 $717.52 $4,305.12 $706.00 $4,236.00 $681.00 $4,086.00 $448.00 $2,688.00 131 DECIDUOUS SHRUB - NO 2 CONT EACH 89 $71.80 $6,390.20 $71.00 $6,319.00 $67.60 $6,016.40 $41.50 $3,693.50 132 EVERGREEN SHRUB- NO. 2 CONT EACH 24 $99.70 $2,392.80 $75.50 $1,812.00 $93.80 $2,251.20 $50.00 $1,200.00 133 PERENNIAL - 1 GALLON EACH 339 $27.70 $9,390.30 $35.00 $11,865.00 $26.10 $8,847.90 $15.00 $5,085.00 134 LANDSCAPE METAL EDGER LIN FT 75 $21.03 $1,577.25 $19.25 $1,443.75 $20.10 $1,507.50 $10.00 $750.00 135 SITE FURNISHING - BENCH EACH 7 $3,333.70 $23,335.90 $2,695.00 $18,865.00 $2,791.00 $19,537.00 $2,735.00 $19,145.00 136 SITE FURNISHING - PICNIC TABLE EACH 2 $3,333.70 $6,667.40 $2,695.00 $5,390.00 $2,901.00 $5,802.00 $3,000.00 $6,000.00 137 SITE FURNISHING - BIKE RACK EACH 1 $1,795.07 $1,795.07 $1,295.00 $1,295.00 $1,537.00 $1,537.00 $1,275.00 $1,275.00 138 IRRIGATION SYSTEM LUMP SUM 1 $27,992.84 $27,992.84 $31,275.00 $31,275.00 $26,710.00 $26,710.00 $38,820.00 $38,820.00 139 IRRIGATION CABINET - WATER AND ELECTRIC SERVICE LUMP SUM 1 $10,996.09 $10,996.09 $18,250.00 $18,250.00 $18,230.00 $18,230.00 $19,550.00 $19,550.00 TOTAL BASE BID $1,797,412.70 $1,997,613.15 $2,160,859.85 $2,183,631.00 ALTERNATE A BID – BOARDWALK: A.1 CLEARING ACRE 0.4 $7,693.16 $3,077.26 $7,642.00 $3,056.80 $6,825.00 $2,730.00 $3,980.00 $1,592.00 A.2 GRUBBING ACRE 0 $2,564.39 $1,025.76 $7,642.00 $3,056.80 $6,825.00 $2,730.00 $2,750.00 $1,100.00 A.3 SILT FENCE TYPE MS - MAINTAINED LIN FT 779 $2.26 $1,760.54 $2.75 $2,142.25 $3.65 $2,843.35 $1.85 $1,441.15 A.4 CONCRETE ABUTMENT FOR TRAIL/BOARDWALK CONNECTION EACH 2 $5,477.53 $10,955.06 $16,500.00 $33,000.00 $10,980.00 $21,960.00 $28,105.00 $56,210.00 A.5 12' WIDE BOARDWALK WITH WOOD RAILING SQ FT 1728 $140.87 $243,423.36 $148.00 $255,744.00 $157.00 $271,296.00 $118.00 $203,904.00 A.6 BOARDWALK SUPPORT WITH HELICAL ANCHORS EACH 34 $1,728.40 $58,765.60 $1,817.00 $61,778.00 $1,545.00 $52,530.00 $1,770.00 $60,180.00 A.7 ADDITIONAL LENGTH OF HELICAL PIER LIN FT 100 $66.67 $6,667.00 $70.00 $7,000.00 $42.30 $4,230.00 $69.00 $6,900.00 A.8 HELICAL PILE COMPRESSION LOAD TEST LUMP SUM 1 $6,154.53 $6,154.53 $6,470.00 $6,470.00 $9,260.00 $9,260.00 $23,185.00 $23,185.00 TOTAL ALTERNATE A BID – BOARDWALK:$331,829.11 $372,247.85 $367,579.35 $354,512.15 ALTERNATE B BID – REGIONAL TRAIL: B.1 EXCAVATION - COMMON (EV) (P) CU YD 433 $34.41 $14,899.53 $11.00 $4,763.00 $203.50 $88,115.50 $4.20 $1,818.60 B.2 COMMON EMBANKMENT (CV) (P) CU YD 853 $24.36 $20,779.08 $21.00 $17,913.00 $50.20 $42,820.60 $25.00 $21,325.00 B.3 REMOVE CULVERT PIPE LIN FT 20 $7.42 $148.40 $49.00 $980.00 $5.30 $106.00 $21.00 $420.00 B.4 REMOVE CHAIN LINK FENCE LIN FT 60 $37.67 $2,260.20 $10.00 $600.00 $14.90 $894.00 $35.00 $2,100.00 B.5 SILT FENCE TYPE MS - MAINTAINED LIN FT 267 $2.26 $603.42 $2.75 $734.25 $4.70 $1,254.90 $1.85 $493.95 B.6 HYDRAULIC STABLIZED FIBER MATRIX POUND 7700 $1.28 $9,856.00 $1.25 $9,625.00 $1.60 $12,320.00 $1.20 $9,240.00 B.7 FERTILIZER TYPE 2 (@200 LB/ACRE) POUND 540 $1.02 $550.80 $1.30 $702.00 $1.15 $621.00 $1.30 $702.00 B.8 SEEDING ACRE 3 $1,020.63 $2,755.70 $325.00 $877.50 $8,812.00 $23,792.40 $310.00 $837.00 B.9 SEED MIXTURE 25-151 (@200 LB/ACRE) POUND 140 $3.03 $424.20 $3.00 $420.00 $1.95 $273.00 $3.00 $420.00 B.10 SEED MIXTURE 35-241 (@36.5 LB/ACRE) POUND 70 $13.80 $966.00 $27.45 $1,921.50 $28.50 $1,995.00 $27.00 $1,890.00 B.11 SEED MIXTURE 36-711 (@34 LB/ACRE) POUND 10 $32.00 $320.00 $16.00 $160.00 $40.70 $407.00 $16.00 $160.00 193807229-Bid Tabs.xlsm BT-4 10 6 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total Sunram Construction, Inc. Bidder No. 3Bidder No. 1 Fehn Companies, Inc. New Look Contracting, Inc. Bidder No. 2 Bidder No. 4 Peterson Companies B.12 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) - REGIONAL TRAIL TON 650 $93.31 $60,651.50 $109.00 $70,850.00 $95.50 $62,075.00 $103.00 $66,950.00 B.13 AGGREGATE BASE CLASS 5, 80% CRUSHED TON 1424 $23.23 $33,079.52 $25.25 $35,956.00 $42.90 $61,089.60 $45.75 $65,148.00 B.14 6" CONCRETE SIDEWALK SQ YD 10 $117.71 $1,177.10 $91.50 $915.00 $120.50 $1,205.00 $89.25 $892.50 B.15 TRUNCATED DOMES SQ FT 20 $61.55 $1,231.00 $70.00 $1,400.00 $63.00 $1,260.00 $69.00 $1,380.00 B.16 15" RC PIPE STORM CLASS V LIN FT 33 $59.38 $1,959.54 $93.00 $3,069.00 $58.10 $1,917.30 $63.00 $2,079.00 B.17 15" RC FLARED END SECTION W/TRASH GUARD EACH 2 $1,749.67 $3,499.34 $2,345.00 $4,690.00 $2,236.00 $4,472.00 $2,520.00 $5,040.00 B.18 CONCRETE APRON AT ABUTMENT SQ YD 9 $117.71 $1,059.39 $163.00 $1,467.00 $105.00 $945.00 $160.00 $1,440.00 B.19 4FT HIGH POLY COATED CHAIN LINK FENCE LIN FT 64 $59.49 $3,807.36 $63.00 $4,032.00 $86.20 $5,516.80 $100.00 $6,400.00 TOTAL ALTERNATE B BID – REGIONAL TRAIL:$160,028.08 $161,075.25 $311,080.10 $188,736.05 ALTERNATE C BID – PARKING LOT PAVING: C.1 BITUMINOUS MATERIAL FOR TACK COAT GAL 294 $4.05 $1,190.70 $3.25 $955.50 $4.15 $1,220.10 $3.15 $926.10 C.2 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,B) - PARKING LOT TON 705 $87.79 $61,891.95 $89.00 $62,745.00 $89.90 $63,379.50 $84.00 $59,220.00 C.3 TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) - PARKING LOT TON 529 $98.67 $52,196.43 $94.50 $49,990.50 $101.00 $53,429.00 $89.25 $47,213.25 C.4 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) - LOCAL TRAILS TON 74 $195.83 $14,491.42 $109.00 $8,066.00 $200.50 $14,837.00 $103.00 $7,622.00 C.5 AGGREGATE BASE CLASS 5, 80% CRUSHED TON 144 $23.23 $3,345.12 $28.50 $4,104.00 $26.20 $3,772.80 $45.75 $6,588.00 C.6 4" SOLID LINE MULTI-COMP - PARKING STALLS LIN FT 3012 $3.59 $10,813.08 $3.50 $10,542.00 $3.15 $9,487.80 $3.25 $9,789.00 C.7 PAVEMENT MESSAGE (ADA STALLS AND AISLES) - MULTI- COMP LUMP SUM 1 $1,230.91 $1,230.91 $1,125.00 $1,125.00 $997.50 $997.50 $1,100.00 $1,100.00 C.8 CONCRETE CURB AND GUTTER - DESIGN B618 LIN FT 1,399 $23.23 $32,498.77 $29.00 $40,571.00 $31.80 $44,488.20 $37.25 $52,112.75 C.9 DELETE CONCRETE RIBBON CURB LIN FT -278 $23.59 -$6,558.02 $29.00 -$8,062.00 $28.60 -$7,950.80 $37.25 -$10,355.50 C.10 6" CONCRETE SIDEWALK SQ YD 125 $117.71 $14,713.75 $91.50 $11,437.50 $128.50 $16,062.50 $89.25 $11,156.25 C.11 ADA STALL SIGN AND POST EACH 4 $410.30 $1,641.20 $3,235.00 $12,940.00 $420.00 $1,680.00 $440.00 $1,760.00 C.12 TOPSOIL - IMPORT CU YD 69 $52.13 $3,596.97 $45.00 $3,105.00 $53.80 $3,712.20 $42.00 $2,898.00 C.13 COMPOST TYPE 2 CU YD 14 $154.89 $2,168.46 $75.00 $1,050.00 $146.00 $2,044.00 $69.00 $966.00 C.14 WOOD MULCH TYPE 6 CU YD 41 $106.17 $4,352.97 $110.00 $4,510.00 $99.90 $4,095.90 $89.25 $3,659.25 C.15 DECIDUOUS TREE- 2" CAL B&B EACH 7 $654.94 $4,584.58 $774.00 $5,418.00 $624.50 $4,371.50 $459.00 $3,213.00 C.16 DECIDUOUS SHRUB - NO 2 CONT EACH 45 $61.34 $2,760.30 $71.00 $3,195.00 $57.70 $2,596.50 $41.50 $1,867.50 C.17 EXTEND DRIP IRRIGATION TO ISLANDS LUMP SUM 1 $6,547.39 $6,547.39 $12,885.00 $12,885.00 $6,227.00 $6,227.00 $24,100.00 $24,100.00 TOTAL ALTERNATE C BID – PARKING LOT PAVING:$211,465.98 $224,577.50 $224,450.70 $223,835.60 ALTERNATE D BID – PINWHEEL TRAIL PAVEMENT: D.1 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) - PINWHEEL TRAILS TON 370 $103.25 $38,202.50 $109.00 $40,330.00 $105.50 $39,035.00 $103.00 $38,110.00 D.2 AGGREGATE BASE CLASS 5, 80% CRUSHED TON 66 $24.69 $1,629.54 $30.50 $2,013.00 $26.70 $1,762.20 $45.75 $3,019.50 D.3 DELETE AGGREGATE SURFACING CLASS 2 TON -66 $38.67 -$2,552.22 $49.50 -$3,267.00 $38.50 -$2,541.00 $50.00 -$3,300.00 TOTAL ALTERNATE D BID – PINWHEEL TRAIL PAVEMENT:$37,279.82 $39,076.00 $38,256.20 $37,829.50 193807229-Bid Tabs.xlsm BT-5 10 7 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total Sunram Construction, Inc. Bidder No. 3Bidder No. 1 Fehn Companies, Inc. New Look Contracting, Inc. Bidder No. 2 Bidder No. 4 Peterson Companies ALTERNATE E BID – PEDESTRIAN LIGHTING: E.1 LIGHTING UNIT TYPE PD EACH 14 $13,283.52 $185,969.28 $4,325.00 $60,550.00 $13,750.00 $192,500.00 $4,400.00 $61,600.00 E.2 PVC SCH 40 CONDUIT (1.5”) LIN FT 1,276 $12.31 $15,707.56 $10.75 $13,717.00 $12.60 $16,077.60 $11.00 $14,036.00 E.3 #12 AWG XHHW WIRE LIN FT 3,045 $1.54 $4,689.30 $1.05 $3,197.25 $1.55 $4,719.75 $1.10 $3,349.50 TOTAL ALTERNATE E BID – PEDESTRIAN LIGHTING:$206,366.14 $77,464.25 $213,297.35 $78,985.50 ALTERNATE F BID – ATHLETIC FIELD IRRIGATION SYSTEM: F.1 ATHLETIC FIELD IRRIGATION SYSTEM LUMP SUM 1 $64,099.39 $64,099.39 $68,900.00 $68,900.00 $61,180.00 $61,180.00 $105,220.00 $105,220.00 F.2 DEDUCT FOR IMPROVED PLANT/SEEDING WARRANTY LUMP SUM 1 -$5,129.21 -$5,129.21 $2,500.00 $2,500.00 -$20,720.00 -$20,720.00 $2,500.00 $2,500.00 TOTAL ALTERNATE F BID – ATHLETIC FIELD IRRIGATION SYSTEM:$58,970.18 $71,400.00 $40,460.00 $107,720.00 TOTAL BASE BID $1,797,412.70 $1,997,613.15 $2,160,859.85 $2,183,631.00 TOTAL ALTERNATE A BID – BOARDWALK:$331,829.11 $372,247.85 $367,579.35 $354,512.15 TOTAL ALTERNATE B BID – REGIONAL TRAIL:$160,028.08 $161,075.25 $311,080.10 $188,736.05 TOTAL ALTERNATE C BID – PARKING LOT PAVING:$211,465.98 $224,577.50 $224,450.70 $223,835.60 TOTAL ALTERNATE D BID – PINWHEEL TRAIL PAVEMENT:$37,279.82 $39,076.00 $38,256.20 $37,829.50 TOTAL ALTERNATE E BID – PEDESTRIAN LIGHTING:$206,366.14 $77,464.25 $213,297.35 $78,985.50 TOTAL ALTERNATE F BID – ATHLETIC FIELD IRRIGATION SYSTEM:$58,970.18 $71,400.00 $40,460.00 $107,720.00 Phone: Email:tmckenzie@fehncompanies.com jlandkammer@newlookcontracting.net ryan@sunramconstructioninc.com Signed By:Scott J. Lekatz Joel Landkammer Johathan M. Peterson Title:Business Development Estimator President PM Bid Bond Bid Bond Bid Bond Bid Bond 1, 2, 3, 4 1, 2, 3, 4 1, 2, 3, 4 1, 2, 3, 4 Bid Security: Addenda Acknowledged: 763-497-2428 ext. 123 (763) 420-2140(612) 282-0675 Ryan M. Sunram 8326 Wyoming Trail Sunram Construction, Inc. 20010 75th Ave. N. Corcoran, MN 55340Chisago City, MN 55013 5050 Barthel Indsutrial Dr. NE Albertville, MN 55301 New Look Contracting, Inc. 14045 Northdale Blvd. Rogers, MN 55374 Contractor Name and Address:Fehn Companies, Inc. Peterson Companies 193807229-Bid Tabs.xlsm BT-6 10 8 BID TABULATION Item Num Item Units Qty BASE BID: 1 MOBILIZATION AND DEMOBILIZATION LUMP SUM 1 2 TRAFFIC CONTROL LUMP SUM 1 3 CLEAR TREE EACH 43 4 GRUB TREE EACH 43 5 CLEARING ACRE 0.3 6 GRUBBING ACRE 0.3 7 REMOVE TENNIS COURT AND FENCING LUMP SUM 1 8 REMOVE PLAYGROUND LUMP SUM 1 9 REMOVE SE BALLFIELD FENCING LUMP SUM 1 10 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 110 11 REMOVE BITUMINOUS PAVEMENT SQ YD 30 12 SALVAGE AND REINSTALL SIGN EACH 7 13 SALVAGE SIGN AND PLACE ONSITE EACH 1 14 REMOVE LIGHT POLE EACH 1 15 SALVAGE AND REINSTALL LIGHT POLE EACH 1 16 REMOVE CULVERT PIPE LIN FT 59 17 SALVAGE AND REINSTALL HYDRANT EACH 1.00 18 REMOVE SANITARY SEWER PIPE LIN FT 89 19 REMOVE DRAINTILE LIN FT 90 20 SALVAGE AND RESPREAD GRAVEL SQ YD 652 21 STREET SWEEPER W/ PICKUP BROOM HOUR 30 22 WATER FOR DUST CONTROL MGAL 30 23 SILT FENCE TYPE MS - MAINTAINED LIN FT 5632 24 SEDIMENT CONTROL LOG, TYPE STRAW - MAINTAINED LIN FT 360 25 STORM DRAIN INLET PROTECTION - MAINTAINED EACH 12 26 CULVERT FLARED END PROTECTION - MAINTAINED EACH 6 27 CONSTRUCTION ENTRANCE (ROCK) - MAINTAINED LUMP SUM 1 28 ROLLED EROSION PREVENTION PRODUCT CATERGORY 25 SQ YD 11405 29 ROLLED EROSION PREVENTION PRODUCT CATERGORY 76 SQ YD 261 30 EXCAVATION - COMMON (EV) (P)CU YD 23861 31 SALVAGE AND RESPREAD TOPSOIL LUMP SUM 1 32 EXCAVATION - SUBGRADE (EV)CU YD 360 33 COMMON EMBANKMENT (CV) (P)CU YD 454 34 HYDRAULIC STABILIZED FIBER MATRIX POUND 27216 35 FERTILIZER TYPE 2 (@200 LB/ACRE)POUND 2380 Unit Price Total Unit Price Total Unit Price Total Unit Price Total $181,544.88 $181,544.88 $222,100.00 $222,100.00 $100,000.00 $100,000.00 $320,950.00 $320,950.00 $10,838.50 $10,838.50 $3,570.00 $3,570.00 $7,000.00 $7,000.00 $2,820.00 $2,820.00 $325.16 $13,981.88 $112.00 $4,816.00 $130.00 $5,590.00 $941.00 $40,463.00 $325.16 $13,981.88 $74.90 $3,220.70 $86.50 $3,719.50 $245.00 $10,535.00 $16,257.77 $4,877.33 $3,750.00 $1,125.00 $4,325.00 $1,297.50 $9,780.00 $2,934.00 $16,257.77 $4,877.33 $2,500.00 $750.00 $2,885.00 $865.50 $3,670.00 $1,101.00 $16,257.75 $16,257.75 $14,800.00 $14,800.00 $9,000.00 $9,000.00 $14,080.00 $14,080.00 $16,257.75 $16,257.75 $13,300.00 $13,300.00 $18,770.00 $18,770.00 $17,170.00 $17,170.00 $5,419.25 $5,419.25 $9,650.00 $9,650.00 $3,240.00 $3,240.00 $28,910.00 $28,910.00 $10.84 $1,192.40 $2.30 $253.00 $7.60 $836.00 $4.80 $528.00 $159.00 $4,770.00 $19.10 $573.00 $9.40 $282.00 $21.50 $645.00 $325.16 $2,276.12 $357.00 $2,499.00 $493.00 $3,451.00 $480.00 $3,360.00 $162.58 $162.58 $255.00 $255.00 $56.00 $56.00 $285.00 $285.00 $216.77 $216.77 $510.00 $510.00 $181.00 $181.00 $6,410.00 $6,410.00 $7,803.72 $7,803.72 $1,530.00 $1,530.00 $12,120.00 $12,120.00 $4,170.00 $4,170.00 $54.19 $3,197.21 $24.60 $1,451.40 $17.50 $1,032.50 $30.50 $1,799.50 $5,419.25 $5,419.25 $5,070.00 $5,070.00 $11,060.00 $11,060.00 $2,620.00 $2,620.00 $65.03 $5,787.67 $23.70 $2,109.30 $36.00 $3,204.00 $30.25 $2,692.25 $54.19 $4,877.10 $19.00 $1,710.00 $16.00 $1,440.00 $20.50 $1,845.00 $32.52 $21,203.04 $16.00 $10,432.00 $5.20 $3,390.40 $2.70 $1,760.40 $189.67 $5,690.10 $184.00 $5,520.00 $222.00 $6,660.00 $244.00 $7,320.00 $108.39 $3,251.70 $99.50 $2,985.00 $162.00 $4,860.00 $252.00 $7,560.00 $1.84 $10,362.88 $2.30 $12,953.60 $2.60 $14,643.20 $1.90 $10,700.80 $2.87 $1,033.20 $2.75 $990.00 $4.10 $1,476.00 $3.00 $1,080.00 $498.57 $5,982.84 $479.00 $5,748.00 $181.00 $2,172.00 $524.00 $6,288.00 $162.58 $975.48 $156.00 $936.00 $154.00 $924.00 $171.00 $1,026.00 $2,059.32 $2,059.32 $3,050.00 $3,050.00 $6,030.00 $6,030.00 $8,140.00 $8,140.00 $1.85 $21,099.25 $1.80 $20,529.00 $1.60 $18,248.00 $1.90 $21,669.50 $32.14 $8,388.54 $32.80 $8,560.80 $38.00 $9,918.00 $36.00 $9,396.00 $5.96 $142,211.56 $9.10 $217,135.10 $3.80 $90,671.80 $3.80 $90,671.80 $19,509.30 $19,509.30 $100,000.00 $100,000.00 $77,080.00 $77,080.00 $119,040.00 $119,040.00 $108.39 $39,020.40 $8.15 $2,934.00 $8.40 $3,024.00 $18.25 $6,570.00 $54.19 $24,602.26 $17.50 $7,945.00 $650.00 $295,100.00 $19.25 $8,739.50 $1.25 $34,020.00 $1.20 $32,659.20 $1.20 $32,659.20 $1.30 $35,380.80 $1.31 $3,117.80 $1.25 $2,975.00 $1.10 $2,618.00 $1.40 $3,332.00 Bidder No. 8 Veit & Company, Inc. Bidder No. 7 U. S. SiteWork, Inc. Bidder No. 5 Bidder No. 6 BCI Construction, Inc.Park Construction Company 193807229-Bid Tabs.xlsm BT-7 10 9 BID TABULATION Item Num Item Units Qty 36 SEEDING ACRE 11.3 37 SEED MIXTURE 25-151 (@200 LB/ACRE) POUND 1820 38 SEED MIXTURE 33-261 (@35 LB/ACRE) POUND 40 39 SEED MIXTURE 35-241 (@36.5 LB/ACRE) POUND 30 40 INSTALL WETLAND BUFFER SIGN EACH 25 41 BITUMINOUS MATERIAL FOR TACK COAT GAL 200 42 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,B) - PARKING LOT TON 470 43 TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) - PARKING LOT TON 360 44 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) - LOCAL TRAILS TON 60 45 AGGREGATE SURFACING CLASS 2, 100% CRUSHED TON 109 46 AGGREGATE BASE CLASS 5, 80% CRUSHED TON 4520 47 SELECT GRANULAR BORROW TON 7450 48 GEOTEXTILE FABRIC TYPE V, NON-WOVEN SQ YD 11330 49 4" SOLID LINE MULTI-COMP - PARKING STALLS LIN FT 937 50 PAVEMENT MESSAGE (ADA STALLS AND AISLES) - MULTI- COMP LUMP SUM 1 51 CONCRETE CURB AND GUTTER - DESIGN B618 LIN FT 1717 52 CONCRETE RIBBON CURB LIN FT 278 53 6" CONCRETE SIDEWALK SQ YD 1560 54 7” CONCRETE PAD FOR TRASH ENCLOSURE SQ YD 11 55 STOP SIGN AND POST EACH 1 56 ADA STALL SIGN AND POST EACH 7 57 15" RC PIPE STORM CLASS V LIN FT 441 58 18" RC PIPE STORM CLASS V LIN FT 574 59 21” RC PIPE STORM CLASS V LIN FT 165 60 24" RC PIPE STORM CLASS V LIN FT 94 61 15" RC FLARED END SECTION W/TRASH GUARD EACH 6 62 18" RC FLARED END SECTION W/TRASH GUARD EACH 3 63 24" RC FLARED END SECTION W/TRASH GUARD EACH 3 64 CONSTRUCT 4' DIAMETER PRECAST STORM STRUCTURE EACH 8 65 CONSTRUCT 2'X3' CATCH BASIN EACH 1 66 CONSTRUCT 27" DIAMETER CATCH BASIN EACH 3 67 CONSTRUCT 5' DIAMETER PRECAST OUTLET CONTROL STRUCTURE EACH 2 68 4” SOLID WALL PVC SCH 40 DRAINTILE PIPE – PLAYGROUND LIN FT 80 69 4" PERFORATED PVC SCH 40 DRAINTILE PIPE - CURB LIN FT 1110 70 6" SOLID WALL PVC SCH 40 DRAINTILE PIPE - BUILDING LIN FT 28 71 6" SOLID WALL PVC SCH 40 DRAINTILE PIPE - STORMWATER BASIN LIN FT 92 72 6" PERFORATED PVC SCH 40 DRAINTILE PIPE - STORMWATER BASIN LIN FT 392 73 6" PERFORATED PVC SCH 40 DRAINTILE PIPE - FIELD LIN FT 904 74 4" DRAINTILE CLEANOUT W/ THREADED CAP EACH 8 Unit Price Total Unit Price Total Unit Price Total Unit Price Total Bidder No. 8 Veit & Company, Inc. Bidder No. 7 U. S. SiteWork, Inc. Bidder No. 5 Bidder No. 6 BCI Construction, Inc. Park Construction Company $319.74 $3,613.06 $307.00 $3,469.10 $802.00 $9,062.60 $336.00 $3,796.80 $3.03 $5,514.60 $2.90 $5,278.00 $3.60 $6,552.00 $3.20 $5,824.00 $27.16 $1,086.40 $26.10 $1,044.00 $28.50 $1,140.00 $28.50 $1,140.00 $15.71 $471.30 $15.10 $453.00 $16.50 $495.00 $16.50 $495.00 $379.35 $9,483.75 $204.00 $5,100.00 $601.00 $15,025.00 $151.00 $3,775.00 $4.34 $868.00 $3.85 $770.00 $7.20 $1,440.00 $2.30 $460.00 $96.08 $45,157.60 $83.70 $39,339.00 $101.00 $47,470.00 $114.00 $53,580.00 $112.84 $40,622.40 $95.30 $34,308.00 $125.00 $45,000.00 $113.00 $40,680.00 $206.92 $12,415.20 $125.00 $7,500.00 $244.00 $14,640.00 $174.00 $10,440.00 $37.93 $4,134.37 $125.00 $13,625.00 $75.50 $8,229.50 $64.00 $6,976.00 $23.84 $107,756.80 $27.50 $124,300.00 $24.00 $108,480.00 $23.50 $106,220.00 $16.26 $121,137.00 $18.20 $135,590.00 $18.00 $134,100.00 $12.25 $91,262.50 $4.88 $55,290.40 $2.55 $28,891.50 $1.70 $19,261.00 $1.80 $20,394.00 $3.25 $3,045.25 $3.05 $2,857.85 $4.00 $3,748.00 $6.39 $5,987.43 $2,709.63 $2,709.63 $2,550.00 $2,550.00 $1,255.00 $1,255.00 $2,850.00 $2,850.00 $29.26 $50,239.42 $27.50 $47,217.50 $37.00 $63,529.00 $31.50 $54,085.50 $29.26 $8,134.28 $27.50 $7,645.00 $38.00 $10,564.00 $34.00 $9,452.00 $79.03 $123,286.80 $111.00 $173,160.00 $102.00 $159,120.00 $99.00 $154,440.00 $94.59 $1,040.49 $232.00 $2,552.00 $143.00 $1,573.00 $163.00 $1,793.00 $1,625.78 $1,625.78 $663.00 $663.00 $781.00 $781.00 $741.00 $741.00 $1,625.78 $11,380.46 $408.00 $2,856.00 $481.00 $3,367.00 $456.00 $3,192.00 $75.87 $33,458.67 $62.10 $27,386.10 $65.00 $28,665.00 $67.50 $29,767.50 $75.87 $43,549.38 $73.40 $42,131.60 $69.00 $39,606.00 $71.50 $41,041.00 $75.87 $12,518.55 $82.80 $13,662.00 $90.00 $14,850.00 $82.00 $13,530.00 $86.71 $8,150.74 $106.00 $9,964.00 $119.00 $11,186.00 $107.00 $10,058.00 $3,251.55 $19,509.30 $2,060.00 $12,360.00 $2,060.00 $12,360.00 $3,070.00 $18,420.00 $3,793.48 $11,380.44 $2,200.00 $6,600.00 $2,205.00 $6,615.00 $3,200.00 $9,600.00 $4,335.40 $13,006.20 $3,070.00 $9,210.00 $3,085.00 $9,255.00 $4,030.00 $12,090.00 $4,877.33 $39,018.64 $4,930.00 $39,440.00 $4,385.00 $35,080.00 $4,300.00 $34,400.00 $4,877.33 $4,877.33 $4,030.00 $4,030.00 $3,765.00 $3,765.00 $2,960.00 $2,960.00 $3,793.48 $11,380.44 $4,750.00 $14,250.00 $2,505.00 $7,515.00 $2,480.00 $7,440.00 $6,503.10 $13,006.20 $14,900.00 $29,800.00 $12,440.00 $24,880.00 $11,680.00 $23,360.00 $32.52 $2,601.60 $23.60 $1,888.00 $64.00 $5,120.00 $28.00 $2,240.00 $32.52 $36,097.20 $22.20 $24,642.00 $20.50 $22,755.00 $24.25 $26,917.50 $48.77 $1,365.56 $30.90 $865.20 $67.00 $1,876.00 $62.50 $1,750.00 $48.77 $4,486.84 $32.30 $2,971.60 $67.00 $6,164.00 $46.00 $4,232.00 $48.77 $19,117.84 $31.40 $12,308.80 $16.50 $6,468.00 $44.00 $17,248.00 $48.77 $44,088.08 $57.40 $51,889.60 $35.50 $32,092.00 $25.00 $22,600.00 $270.96 $2,167.68 $375.00 $3,000.00 $764.00 $6,112.00 $407.00 $3,256.00 193807229-Bid Tabs.xlsm BT-8 11 0 BID TABULATION Item Num Item Units Qty 75 6" DRAINTILE CLEANOUT W/ THREADED CAP EACH 7 76 8" DRAINTILE CLEAOUT W/ THREADED CAP EACH 2 77 PRECAST CONCRETE HEADWALL W/ RODENT SCREEN EACH 6 78 8" PVC SCH 40 PIPE - STORM LIN FT 337 79 ROOF DRAIN CONNECTION EACH 3 80 BIOFILTRATION MEDIA MIX C (CV) (P) CU YD 282 81 1/4-INCH PEA GRAVEL (CV) (P) CU YD 56 82 COARSE FILTER AGGREGATE (CV) (P) CU YD 146 83 FLARED END RIPRAP CLASS III TON 75 84 CONNECT TO EXISTING SEWER PIPE EACH 1 85 4' DIA SANITARY SEWER STRUCTURE EACH 5 86 8" PVC SANITARY SEWER PIPE, SDR 35 LIN FT 639 87 8" PVC SANITARY SEWER PIPE, SDR 26 LIN FT 618 88 4" PVC SCH 40 SANITARY SEWER SERVICE LIN FT 78 89 8" PVC SCH 40 SANITARY SEWER SERVICE LIN FT 13 90 CONNECT TO EXISTING SEWER SERVICE EACH 1 91 8"X4" PVC WYE – SANITARY EACH 1 92 8"X4" PVC ECCENTRIC REDUCER – SANITARY EACH 1 93 4" PVC BEND – SANITARY EACH 1.00 94 4" PVC CAP – SANITARY EACH 1 95 IMPROVED PIPE FOUNDATION (12" THICK) LIN FT 130 96 CONNECT TO EXISTING WATERMIAN EACH 1 97 4" PVC C900 WATERMAIN LIN FT 170 98 8" PVC C900 WATERMAIN LIN FT 1011 99 4" GATE VALVE AND BOX EACH 1 100 6" GATE VALVE AND BOX EACH 1 101 8" GATE VALVE AND BOX EACH 3 102 INSTALL HYDRANT AND VALVE EACH 1 103 6" DIP CL-52 HYDRANT LEAD LIN FT 26 104 DUCTILE IRON FITTINGS POUND 506 105 2" HDPE SDR-9 SERVICE LINE LIN FT 92 106 2" SERVICE SADDLE EACH 2 107 2" CORPORATION STOP EACH 2 108 2" CURB STOP AND BOX EACH 2 109 SERVICE CONNECTION CABINET AND METER SOCKET EACH 1 110 ELECTRICAL HANDHOLE EACH 2 111 PVC SCH 40 CONDUIT (1.5") LIN FT 1340 112 PVC SCH 40 CONDUIT (2") LIN FT 137 113 PVC SCH 40 CONDUIT (3") LIN FT 190 114 PVC SCH 40 CONDUIT (4") LIN FT 880 115 #12 AWG XHHW WIRE LIN FT 4020 116 #350 AWG XHHW WIRE LIN FT 160 117 #500 AWG XHHW WIRE LIN FT 600 118 LIGHTING UNIT TYPE PL EACH 6 119 LANDSCAPE BOULDER EACH 20 120 CONCRETE STAIRS SQ FT 100 Unit Price Total Unit Price Total Unit Price Total Unit Price Total Bidder No. 8 Veit & Company, Inc. Bidder No. 7 U. S. SiteWork, Inc. Bidder No. 5 Bidder No. 6 BCI Construction, Inc. Park Construction Company $325.16 $2,276.12 $680.00 $4,760.00 $847.00 $5,929.00 $491.00 $3,437.00 $379.35 $758.70 $1,590.00 $3,180.00 $1,015.00 $2,030.00 $682.00 $1,364.00 $4,877.33 $29,263.98 $780.00 $4,680.00 $461.00 $2,766.00 $1,800.00 $10,800.00 $75.87 $25,568.19 $48.00 $16,176.00 $60.00 $20,220.00 $57.00 $19,209.00 $162.58 $487.74 $982.00 $2,946.00 $847.00 $2,541.00 $956.00 $2,868.00 $97.55 $27,509.10 $61.60 $17,371.20 $67.50 $19,035.00 $60.00 $16,920.00 $48.77 $2,731.12 $147.00 $8,232.00 $101.00 $5,656.00 $277.00 $15,512.00 $43.35 $6,329.10 $135.00 $19,710.00 $136.00 $19,856.00 $214.00 $31,244.00 $65.03 $4,877.25 $115.00 $8,625.00 $100.00 $7,500.00 $101.00 $7,575.00 $4,335.40 $4,335.40 $3,550.00 $3,550.00 $3,645.00 $3,645.00 $2,430.00 $2,430.00 $4,877.33 $24,386.65 $6,190.00 $30,950.00 $6,965.00 $34,825.00 $5,980.00 $29,900.00 $65.03 $41,554.17 $73.80 $47,158.20 $72.50 $46,327.50 $117.00 $74,763.00 $65.03 $40,188.54 $84.40 $52,159.20 $76.00 $46,968.00 $120.00 $74,160.00 $59.61 $4,649.58 $50.60 $3,946.80 $82.50 $6,435.00 $49.25 $3,841.50 $65.03 $845.39 $64.80 $842.40 $70.50 $916.50 $65.00 $845.00 $5,961.18 $5,961.18 $1,150.00 $1,150.00 $2,365.00 $2,365.00 $1,490.00 $1,490.00 $270.96 $270.96 $556.00 $556.00 $519.00 $519.00 $539.00 $539.00 $270.96 $270.96 $444.00 $444.00 $598.00 $598.00 $455.00 $455.00 $108.39 $108.39 $147.00 $147.00 $225.00 $225.00 $114.00 $114.00 $27.10 $27.10 $153.00 $153.00 $224.00 $224.00 $123.00 $123.00 $54.19 $7,044.70 $22.00 $2,860.00 $119.00 $15,470.00 $9.50 $1,235.00 $3,793.48 $3,793.48 $3,880.00 $3,880.00 $2,575.00 $2,575.00 $3,040.00 $3,040.00 $65.03 $11,055.10 $44.70 $7,599.00 $50.00 $8,500.00 $45.25 $7,692.50 $81.29 $82,184.19 $61.30 $61,974.30 $57.50 $58,132.50 $76.50 $77,341.50 $3,251.55 $3,251.55 $1,110.00 $1,110.00 $2,665.00 $2,665.00 $2,050.00 $2,050.00 $4,335.40 $4,335.40 $3,560.00 $3,560.00 $3,040.00 $3,040.00 $2,390.00 $2,390.00 $5,419.25 $16,257.75 $4,800.00 $14,400.00 $4,035.00 $12,105.00 $3,300.00 $9,900.00 $8,128.88 $8,128.88 $13,600.00 $13,600.00 $10,970.00 $10,970.00 $10,630.00 $10,630.00 $619.34 $16,102.84 $117.00 $3,042.00 $146.00 $3,796.00 $97.00 $2,522.00 $27.10 $13,712.60 $27.00 $13,662.00 $33.00 $16,698.00 $14.50 $7,337.00 $59.61 $5,484.12 $42.10 $3,873.20 $70.00 $6,440.00 $49.80 $4,581.60 $1,625.78 $3,251.56 $670.00 $1,340.00 $899.00 $1,798.00 $883.00 $1,766.00 $270.97 $541.94 $907.00 $1,814.00 $925.00 $1,850.00 $930.00 $1,860.00 $867.08 $1,734.16 $1,240.00 $2,480.00 $1,435.00 $2,870.00 $1,130.00 $2,260.00 $9,321.11 $9,321.11 $36,300.00 $36,300.00 $33,930.00 $33,930.00 $36,150.00 $36,150.00 $1,625.78 $3,251.56 $1,650.00 $3,300.00 $1,940.00 $3,880.00 $1,800.00 $3,600.00 $9.75 $13,065.00 $12.40 $16,616.00 $14.50 $19,430.00 $13.75 $18,425.00 $10.84 $1,485.08 $15.50 $2,123.50 $18.00 $2,466.00 $17.00 $2,329.00 $13.01 $2,471.90 $16.50 $3,135.00 $19.50 $3,705.00 $18.25 $3,467.50 $17.34 $15,259.20 $20.70 $18,216.00 $24.00 $21,120.00 $23.00 $20,240.00 $1.08 $4,341.60 $1.55 $6,231.00 $1.80 $7,236.00 $1.75 $7,035.00 $16.26 $2,601.60 $31.00 $4,960.00 $36.50 $5,840.00 $34.00 $5,440.00 $21.68 $13,008.00 $41.30 $24,780.00 $48.50 $29,100.00 $45.50 $27,300.00 $5,419.25 $32,515.50 $7,180.00 $43,080.00 $8,420.00 $50,520.00 $7,900.00 $47,400.00 $1,100.00 $22,000.00 $686.00 $13,720.00 $1,255.00 $25,100.00 $2,010.00 $40,200.00 $54.19 $5,419.00 $94.90 $9,490.00 $112.00 $11,200.00 $114.00 $11,400.00 193807229-Bid Tabs.xlsm BT-9 11 1 BID TABULATION Item Num Item Units Qty 121 STAIR HANDRAIL LIN FT 30 122 PLAY CONTAINER THICKENED CONCRETE EDGE LIN FT 168 123 PLAY CONTAINER CONCRETE CURB LIN FT 258 124 PLAY FEATURE THICKENED CONCRETE EDGE LIN FT 125 125 TOPSOIL – IMPORT FOR PLANTING BEDS CU YD 166 126 COMPOST TYPE 2 CU YD 34 127 WOOD MULCH TYPE 6 CU YD 150 128 DECIDUOUS TREE - 2" CAL B&B EACH 47 129 DECIDUOUS TREE - ORNAMENTAL- 2" CAL B&B EACH 1 130 CONIFEROUS TREE - ORNAMENTAL - 6FT B&B EACH 6 131 DECIDUOUS SHRUB - NO 2 CONT EACH 89 132 EVERGREEN SHRUB- NO. 2 CONT EACH 24 133 PERENNIAL - 1 GALLON EACH 339 134 LANDSCAPE METAL EDGER LIN FT 75 135 SITE FURNISHING - BENCH EACH 7 136 SITE FURNISHING - PICNIC TABLE EACH 2 137 SITE FURNISHING - BIKE RACK EACH 1 138 IRRIGATION SYSTEM LUMP SUM 1 139 IRRIGATION CABINET - WATER AND ELECTRIC SERVICE LUMP SUM 1 TOTAL BASE BID ALTERNATE A BID – BOARDWALK: A.1 CLEARING ACRE 0.4 A.2 GRUBBING ACRE 0 A.3 SILT FENCE TYPE MS - MAINTAINED LIN FT 779 A.4 CONCRETE ABUTMENT FOR TRAIL/BOARDWALK CONNECTION EACH 2 A.5 12' WIDE BOARDWALK WITH WOOD RAILING SQ FT 1728 A.6 BOARDWALK SUPPORT WITH HELICAL ANCHORS EACH 34 A.7 ADDITIONAL LENGTH OF HELICAL PIER LIN FT 100 A.8 HELICAL PILE COMPRESSION LOAD TEST LUMP SUM 1 TOTAL ALTERNATE A BID – BOARDWALK: ALTERNATE B BID – REGIONAL TRAIL: B.1 EXCAVATION - COMMON (EV) (P) CU YD 433 B.2 COMMON EMBANKMENT (CV) (P) CU YD 853 B.3 REMOVE CULVERT PIPE LIN FT 20 B.4 REMOVE CHAIN LINK FENCE LIN FT 60 B.5 SILT FENCE TYPE MS - MAINTAINED LIN FT 267 B.6 HYDRAULIC STABLIZED FIBER MATRIX POUND 7700 B.7 FERTILIZER TYPE 2 (@200 LB/ACRE) POUND 540 B.8 SEEDING ACRE 3 B.9 SEED MIXTURE 25-151 (@200 LB/ACRE) POUND 140 B.10 SEED MIXTURE 35-241 (@36.5 LB/ACRE) POUND 70 B.11 SEED MIXTURE 36-711 (@34 LB/ACRE) POUND 10 Unit Price Total Unit Price Total Unit Price Total Unit Price Total Bidder No. 8 Veit & Company, Inc. Bidder No. 7 U. S. SiteWork, Inc. Bidder No. 5 Bidder No. 6 BCI Construction, Inc. Park Construction Company $233.03 $6,990.90 $243.00 $7,290.00 $286.00 $8,580.00 $269.00 $8,070.00 $9.71 $1,631.28 $15.30 $2,570.40 $27.00 $4,536.00 $24.00 $4,032.00 $18.82 $4,855.56 $52.00 $13,416.00 $70.00 $18,060.00 $64.50 $16,641.00 $35.65 $4,456.25 $15.30 $1,912.50 $30.00 $3,750.00 $24.00 $3,000.00 $32.52 $5,398.32 $81.60 $13,545.60 $49.50 $8,217.00 $74.50 $12,367.00 $54.19 $1,842.46 $69.00 $2,346.00 $80.50 $2,737.00 $65.00 $2,210.00 $92.13 $13,819.50 $118.00 $17,700.00 $105.00 $15,750.00 $113.00 $16,950.00 $474.28 $22,291.16 $689.00 $32,383.00 $542.00 $25,474.00 $678.00 $31,866.00 $496.44 $496.44 $1,150.00 $1,150.00 $567.00 $567.00 $701.00 $701.00 $463.21 $2,779.26 $713.00 $4,278.00 $529.00 $3,174.00 $690.00 $4,140.00 $42.78 $3,807.42 $71.40 $6,354.60 $49.00 $4,361.00 $85.50 $7,609.50 $51.65 $1,239.60 $99.10 $2,378.40 $59.00 $1,416.00 $97.00 $2,328.00 $15.17 $5,142.63 $27.50 $9,322.50 $17.50 $5,932.50 $40.00 $13,560.00 $9.75 $731.25 $20.90 $1,567.50 $11.00 $825.00 $28.50 $2,137.50 $2,167.70 $15,173.90 $3,320.00 $23,240.00 $3,905.00 $27,335.00 $3,700.00 $25,900.00 $3,793.48 $7,586.96 $3,320.00 $6,640.00 $3,905.00 $7,810.00 $3,700.00 $7,400.00 $1,300.62 $1,300.62 $1,790.00 $1,790.00 $2,105.00 $2,105.00 $1,990.00 $1,990.00 $33,317.55 $33,317.55 $27,800.00 $27,800.00 $32,790.00 $32,790.00 $33,060.00 $33,060.00 $14,820.56 $14,820.56 $10,900.00 $10,900.00 $12,880.00 $12,880.00 $28,380.00 $28,380.00 $2,246,759.78 $2,400,680.25 $2,457,132.70 $2,538,010.38 $16,275.75 $6,510.30 $3,870.00 $1,548.00 $4,060.00 $1,624.00 $9,780.00 $3,912.00 $16,275.75 $6,510.30 $2,580.00 $1,032.00 $2,710.00 $1,084.00 $3,670.00 $1,468.00 $1.84 $1,433.36 $2.30 $1,791.70 $2.40 $1,869.60 $1.90 $1,480.10 $3,034.78 $6,069.56 $11,500.00 $23,000.00 $9,915.00 $19,830.00 $12,720.00 $25,440.00 $135.48 $234,109.44 $143.00 $247,104.00 $150.00 $259,200.00 $157.00 $271,296.00 $1,826.29 $62,093.86 $1,740.00 $59,160.00 $2,455.00 $83,470.00 $1,570.00 $53,380.00 $352.25 $35,225.00 $67.00 $6,700.00 $66.00 $6,600.00 $79.00 $7,900.00 $6,503.10 $6,503.10 $6,180.00 $6,180.00 $27,670.00 $27,670.00 $6,350.00 $6,350.00 $358,454.92 $346,515.70 $401,347.60 $371,226.10 $5.96 $2,580.68 $23.10 $10,002.30 $51.00 $22,083.00 $58.35 $25,265.55 $54.19 $46,224.07 $23.50 $20,045.50 $34.00 $29,002.00 $28.75 $24,523.75 $97.55 $1,951.00 $32.10 $642.00 $23.00 $460.00 $33.00 $660.00 $3.25 $195.00 $34.10 $2,046.00 $8.50 $510.00 $33.00 $1,980.00 $1.84 $491.28 $1.75 $467.25 $2.40 $640.80 $1.90 $507.30 $1.25 $9,625.00 $1.20 $9,240.00 $1.40 $10,780.00 $1.30 $10,010.00 $1.13 $610.20 $1.25 $675.00 $1.10 $594.00 $1.40 $756.00 $319.74 $863.30 $307.00 $828.90 $1,115.00 $3,010.50 $333.00 $899.10 $3.03 $424.20 $2.90 $406.00 $3.30 $462.00 $3.20 $448.00 $27.16 $1,901.20 $26.10 $1,827.00 $15.00 $1,050.00 $28.25 $1,977.50 $15.61 $156.10 $15.00 $150.00 $35.00 $350.00 $16.25 $162.50 193807229-Bid Tabs.xlsm BT-10 11 2 BID TABULATION Item Num Item Units Qty B.12 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) - REGIONAL TRAIL TON 650 B.13 AGGREGATE BASE CLASS 5, 80% CRUSHED TON 1424 B.14 6" CONCRETE SIDEWALK SQ YD 10 B.15 TRUNCATED DOMES SQ FT 20 B.16 15" RC PIPE STORM CLASS V LIN FT 33 B.17 15" RC FLARED END SECTION W/TRASH GUARD EACH 2 B.18 CONCRETE APRON AT ABUTMENT SQ YD 9 B.19 4FT HIGH POLY COATED CHAIN LINK FENCE LIN FT 64 TOTAL ALTERNATE B BID – REGIONAL TRAIL: ALTERNATE C BID – PARKING LOT PAVING: C.1 BITUMINOUS MATERIAL FOR TACK COAT GAL 294 C.2 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,B) - PARKING LOT TON 705 C.3 TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) - PARKING LOT TON 529 C.4 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) - LOCAL TRAILS TON 74 C.5 AGGREGATE BASE CLASS 5, 80% CRUSHED TON 144 C.6 4" SOLID LINE MULTI-COMP - PARKING STALLS LIN FT 3012 C.7 PAVEMENT MESSAGE (ADA STALLS AND AISLES) - MULTI- COMP LUMP SUM 1 C.8 CONCRETE CURB AND GUTTER - DESIGN B618 LIN FT 1,399 C.9 DELETE CONCRETE RIBBON CURB LIN FT -278 C.10 6" CONCRETE SIDEWALK SQ YD 125 C.11 ADA STALL SIGN AND POST EACH 4 C.12 TOPSOIL - IMPORT CU YD 69 C.13 COMPOST TYPE 2 CU YD 14 C.14 WOOD MULCH TYPE 6 CU YD 41 C.15 DECIDUOUS TREE- 2" CAL B&B EACH 7 C.16 DECIDUOUS SHRUB - NO 2 CONT EACH 45 C.17 EXTEND DRIP IRRIGATION TO ISLANDS LUMP SUM 1 TOTAL ALTERNATE C BID – PARKING LOT PAVING: ALTERNATE D BID – PINWHEEL TRAIL PAVEMENT: D.1 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) - PINWHEEL TRAILS TON 370 D.2 AGGREGATE BASE CLASS 5, 80% CRUSHED TON 66 D.3 DELETE AGGREGATE SURFACING CLASS 2 TON -66 TOTAL ALTERNATE D BID – PINWHEEL TRAIL PAVEMENT: Unit Price Total Unit Price Total Unit Price Total Unit Price Total Bidder No. 8 Veit & Company, Inc. Bidder No. 7 U. S. SiteWork, Inc. Bidder No. 5 Bidder No. 6 BCI Construction, Inc. Park Construction Company $98.60 $64,090.00 $118.00 $76,700.00 $108.00 $70,200.00 $124.00 $80,600.00 $21.68 $30,872.32 $38.90 $55,393.60 $29.00 $41,296.00 $31.50 $44,856.00 $84.54 $845.40 $207.00 $2,070.00 $93.00 $930.00 $210.00 $2,100.00 $70.45 $1,409.00 $66.30 $1,326.00 $71.00 $1,420.00 $73.50 $1,470.00 $75.87 $2,503.71 $89.40 $2,950.20 $95.00 $3,135.00 $107.00 $3,531.00 $3,251.55 $6,503.10 $2,200.00 $4,400.00 $2,405.00 $4,810.00 $3,070.00 $6,140.00 $163.66 $1,472.94 $154.00 $1,386.00 $165.00 $1,485.00 $169.00 $1,521.00 $62.86 $4,023.04 $70.10 $4,486.40 $62.00 $3,968.00 $141.00 $9,024.00 $176,741.54 $195,042.15 $196,186.30 $216,431.70 $4.20 $1,234.80 $3.85 $1,131.90 $6.50 $1,911.00 $2.30 $676.20 $91.02 $64,169.10 $83.50 $58,867.50 $86.00 $60,630.00 $103.00 $72,615.00 $104.26 $55,153.54 $91.80 $48,562.20 $105.00 $55,545.00 $108.00 $57,132.00 $206.92 $15,312.08 $125.00 $9,250.00 $222.00 $16,428.00 $173.00 $12,802.00 $21.68 $3,121.92 $33.30 $4,795.20 $31.50 $4,536.00 $30.75 $4,428.00 $3.25 $9,789.00 $3.05 $9,186.60 $3.60 $10,843.20 $3.40 $10,240.80 $1,029.66 $1,029.66 $969.00 $969.00 $3,000.00 $3,000.00 $1,070.00 $1,070.00 $29.26 $40,934.74 $27.50 $38,472.50 $34.50 $48,265.50 $46.75 $65,403.25 $29.26 -$8,134.28 $27.54 -$7,656.12 $33.50 -$9,313.00 $30.50 -$8,479.00 $93.75 $11,718.75 $119.00 $14,875.00 $93.00 $11,625.00 $182.00 $22,750.00 $1,625.78 $6,503.12 $408.00 $1,632.00 $437.00 $1,748.00 $451.00 $1,804.00 $65.03 $4,487.07 $65.40 $4,512.60 $45.00 $3,105.00 $56.00 $3,864.00 $70.45 $986.30 $52.80 $739.20 $73.00 $1,022.00 $65.00 $910.00 $92.13 $3,777.33 $105.00 $4,305.00 $95.50 $3,915.50 $113.00 $4,633.00 $474.28 $3,319.96 $651.00 $4,557.00 $493.00 $3,451.00 $577.00 $4,039.00 $42.78 $1,925.10 $61.00 $2,745.00 $44.50 $2,002.50 $73.00 $3,285.00 $12,952.01 $12,952.01 $6,510.00 $6,510.00 $6,970.00 $6,970.00 $13,620.00 $13,620.00 $228,280.20 $203,454.58 $225,684.70 $270,793.25 $109.10 $40,367.00 $120.00 $44,400.00 $108.00 $39,960.00 $122.00 $45,140.00 $21.68 $1,430.88 $72.60 $4,791.60 $57.50 $3,795.00 $75.50 $4,983.00 $1.08 -$71.28 $81.17 -$5,357.22 $46.50 -$3,069.00 $11.00 -$726.00 $41,726.60 $43,834.38 $40,686.00 $49,397.00 193807229-Bid Tabs.xlsm BT-11 11 3 BID TABULATION Item Num Item Units Qty ALTERNATE E BID – PEDESTRIAN LIGHTING: E.1 LIGHTING UNIT TYPE PD EACH 14 E.2 PVC SCH 40 CONDUIT (1.5”) LIN FT 1,276 E.3 #12 AWG XHHW WIRE LIN FT 3,045 TOTAL ALTERNATE E BID – PEDESTRIAN LIGHTING: ALTERNATE F BID – ATHLETIC FIELD IRRIGATION SYSTEM: F.1 ATHLETIC FIELD IRRIGATION SYSTEM LUMP SUM 1 F.2 DEDUCT FOR IMPROVED PLANT/SEEDING WARRANTY LUMP SUM 1 TOTAL ALTERNATE F BID – ATHLETIC FIELD IRRIGATION SYSTEM: TOTAL BASE BID TOTAL ALTERNATE A BID – BOARDWALK: TOTAL ALTERNATE B BID – REGIONAL TRAIL: TOTAL ALTERNATE C BID – PARKING LOT PAVING: TOTAL ALTERNATE D BID – PINWHEEL TRAIL PAVEMENT: TOTAL ALTERNATE E BID – PEDESTRIAN LIGHTING: TOTAL ALTERNATE F BID – ATHLETIC FIELD IRRIGATION SYSTEM: Phone: Email: Signed By: Title: Bid Security: Addenda Acknowledged: Contractor Name and Address: Unit Price Total Unit Price Total Unit Price Total Unit Price Total Bidder No. 8 Veit & Company, Inc. Bidder No. 7 U. S. SiteWork, Inc. Bidder No. 5 Bidder No. 6 BCI Construction, Inc. Park Construction Company $4,253.60 $59,550.40 $13,400.00 $187,600.00 $13,670.00 $191,380.00 $14,700.00 $205,800.00 $10.63 $13,563.88 $12.40 $15,822.40 $12.50 $15,950.00 $13.50 $17,226.00 $1.06 $3,227.70 $1.55 $4,719.75 $1.60 $4,872.00 $1.75 $5,328.75 $76,341.98 $208,142.15 $212,202.00 $228,354.75 $71,645.51 $71,645.51 $63,700.00 $63,700.00 $68,240.00 $68,240.00 $72,840.00 $72,840.00 $2,126.80 $2,126.80 -$21,817.80 -$21,817.80 -$21,000.00 -$21,000.00 $4,500.00 $4,500.00 $73,772.31 $41,882.20 $47,240.00 $77,340.00 $2,246,759.78 $2,400,680.25 $2,457,132.70 $2,538,010.38 $358,454.92 $346,515.70 $401,347.60 $371,226.10 $176,741.54 $195,042.15 $196,186.30 $216,431.70 $228,280.20 $203,454.58 $225,684.70 $270,793.25 $41,726.60 $43,834.38 $40,686.00 $49,397.00 $76,341.98 $208,142.15 $212,202.00 $228,354.75 $73,772.31 $41,882.20 $47,240.00 $77,340.00 bbankers@bciconstruction.us mchristianson@park1916.com estimating@ussitework.com steve.hedtke@veitusa.com Brian Bankers Michael Christianson Bart Anderson Steve Hedtke Chief Operating Officer VP CEO Chief Financial Officer Bid Bond Bid Bond Bid Bond Bid Bond 1, 2, 3, 4 1, 2, 3, 4 1, 2, 3, 4 1, 2, 3, 4 (320) 393-3185 763-786-9800 (763) 428-2242 Veit & Company, Inc. 14000 Veit Place Rogers, MN 55374 (763) 280-8508 7135 5th Ave. NE 1481 81st Avenue NE Sauk Rapids, MN 56379 Minneapolis, MN 55432 U. S. SiteWork, Inc. 11040 183rd Circil NW, Suite B Elk River, MN 55330 BCI Construction, Inc. Park Construction Company 193807229-Bid Tabs.xlsm BT-12 11 4 Jessica, As you know, we experienced a high level of interest from bidders on this project yielding (10) qualified bidders. The bid spread was relatively tight with the (3) low bidders within $155,000 of each other. The low bidder was significantly lower than the engineering estimate. This is always cause for some concern. As such, additional levels of due diligence were done by both myself and the contractor prior to making this recommendation. The apparent low bidder for your project has been identified as Valint Construction Services, located in Fargo, ND. The contractor has provided us with their Responsible Contractor form per Minnesota Statute 16C.285, subdivision 3. The contractor has also provided us with a Schedule of Values, and their list of first tier subcontractors, and references which we have reviewed. I have had an opportunity to discuss the project and bid conditions with Corey Wickham, the owner / president at Valint. Corey has given me every indication that they have reviewed their base bid and alternate and are comfortable with their bid numbers, Performance and Payment Bonds, as well as the insurance requirements. After some discussion and appropriate review and diligence within the given time frame, I think we have an engaged contractor who is ready to begin work. I see no reason not to proceed with the apparent low bidder should the Agency move forward with the project. Thank You, Thomas Stromsodt Oertel Architects DATE: June 2, 2025 To: Jessica Christensen Buck, CPRP Parks and Recreation Manager City of Corcoran RE: Corcoran City Park 115 Corcoran Community Park Building (#9652857)BID TABULATION Owner: City of Corcoran, MN. Solicitor: Oertel Architects - St Paul 05/28/2025 02:00 PM CDT Valint Construction Services, LLC BCI Constuction Inc. Section Title Line Item Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Alternate # 1 (Deduct)($30,453.00)($31,000.00) 1 Deduct Alternate #1 Each -1 $30,453.00 ($30,453.00)$31,000.00 ($31,000.00) Alternate # 2 (Deduct)($13,443.00)($23,000.00) 2 Deduct Alternate #2 Each -1 $13,443.00 ($13,443.00)$23,000.00 ($23,000.00) Base Bid $2,215,125.00 $2,269,069.00 3 Base Bid Lump sum bid number for the entire project LS 1 $2,215,125.00 $2,215,125.00 $2,269,069.00 $2,269,069.00 Base Bid Total:$2,215,125.00 $2,269,069.00 American Liberty Construction, Inc.Breitbach Construction Co.Ebert Companies Schreiber Mullaney Construction Co., Inc Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension ($58,000.00)($48,500.00)($44,900.00)($39,460.00) $58,000.00 ($58,000.00)$48,500.00 ($48,500.00)$44,900.00 ($44,900.00)$39,460.00 ($39,460.00) ($52,000.00)($49,300.00)($57,800.00)($62,083.00) $52,000.00 ($52,000.00)$49,300.00 ($49,300.00)$57,800.00 ($57,800.00)$62,083.00 ($62,083.00) $2,369,000.00 $2,435,000.00 $2,477,000.00 $2,610,000.00 $2,369,000.00 $2,369,000.00 $2,435,000.00 $2,435,000.00 $2,477,000.00 $2,477,000.00 $2,610,000.00 $2,610,000.00 $2,369,000.00 $2,435,000.00 $2,477,000.00 $2,610,000.00 Project One Construction, Inc.Rochon Dering Pierson Group Brennan Construction of MN, Inc. Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension ($50,000.00)($18,000.00)($38,000.00)($37,581.00) $50,000.00 ($50,000.00)$18,000.00 ($18,000.00)$38,000.00 ($38,000.00)$37,581.00 ($37,581.00) ($47,000.00)($60,000.00)($46,000.00)($79,126.00) $47,000.00 ($47,000.00)$60,000.00 ($60,000.00)$46,000.00 ($46,000.00)$79,126.00 ($79,126.00) $2,725,135.00 $2,769,000.00 $2,807,500.00 $3,512,000.00 $2,725,135.00 $2,725,135.00 $2,769,000.00 $2,769,000.00 $2,807,500.00 $2,807,500.00 $3,512,000.00 $3,512,000.00 $2,725,135.00 $2,769,000.00 $2,807,500.00 $3,512,000.00 116 STAFF REPORT Agenda Item: 6.h Council Meeting: June 23, 2025 Prepared By: Dwight Klingbeil, Planner Topic: Camp Solberg Minor Subdivision Action Required: Approval Summary Aaron and Melissa Solberg request approval of a minor subdivision which would create two single-family lots on a 38.38-acre site (PID 08-119-23-31-0004). The property is located between County Road 30 to the north and County Road 10 to the south, and west of Bechtold Road. Recommendation Staff recommends the Council move to recommend approval of Resolution 2025-38, approving a minor subdivision for Aaron and Melissa Solberg. Council Action Decision Attachments 1. 2025-06-23 CC Report - Camp Solberg.pdf 117 Page 1 of 7 STAFF REPORT City Council Meeting: June 23, 2025 Prepared By: Dwight Klingbeil Topic: Camp Solberg (PID 08-119-23-31-0004) (City File No. 24-021) Action Required: Decision Review Deadline: June 26, 2025 1. Application Request Aaron and Melissa Solberg request approval of a minor subdivision which would create two single-family lots on a 38.38-acre site (PID 08-119-23-31-0004). The property is located between County Road 30 to the north and County Road 10 to the south, and west of Bechtold Road. 2. Background The City Council reviewed this application during the April 24, 2025, meeting. After some discussion, Council moved to table the request to allow time for staff and the applicant to identify a suitable solution for the roadway easement across the property. Since that time, staff and the applicant have met to discuss the easement and have reached an agreement that is acceptable for both parties. The terms of this agreement are reflected in the attached Easement Agreement. 3.Context Zoning and Land Use The subject property is zoned Rural Residential (RR) and guided Rural/Ag Residential. All surrounding properties have the same guiding and zoning. The property is currently a vacant outlot and is used for agricultural purposes. The wetlands on the property are subject to the Wetland Overlay district regulations. The property is not located within the Metropolitan Urban Service Area (MUSA). Development Rights The site currently contains four development rights. The proposed development would result in two single-family lots, which would exhaust two of the four development rights. Figure 1 Subject Property 118 Page 2 of 7 If approved, the remaining two development rights will be allocated to Lot 2 of the proposed subdivision. Natural Characteristics of the Site The Comprehensive Plan Natural Resource Inventory map identifies an upland community designated as “Old Fields” over the central and southern portions of Lot 2 The Natural Resource Inventory map also identifies a low-quality wetland on the southwestern side corner of the site, which does not appear to be impacted from the proposed development. 4. Analysis of Request Level of City Discretion in Decision-Making The City’s discretion in approving a minor subdivision is limited to whether or not the minor subdivision meets the standards outlined in the Code. If it meets these standards, the City must approve the subdivision. Minor Subdivision The applicant is proposing a minor subdivision that would create two lots from a 38.85-acre parcel located at PID 08- 119-23-31-0004. The resulting lots (Lot 1 & Lot 2) would be 3.2= and 35.7-acres in size respectively to allow two single- family homes. The requested subdivision involves an existing outlot of record. Outlots with development rights are subject to future platting prior to development. In other words, a building permit cannot be issued on a parcel with “outlot” in the legal description. A typical minor subdivision exhibit will not result in an updated legal description to change the parcel designation from an outlot to a lot. Recording a final plat exhibit allows modification of the subject property’s legal description. Rather than processing this request through the standard preliminary and final plat process, staff confirmed with the City Attorney that this request meets the criteria for a minor subdivision and may be processed as such. However, a preliminary plat exhibit and a final plat exhibit are also included in this application, as the final plat exhibit must be recorded at the County. Section 927.010 of the Subdivision Ordinance outlines the requirements for a subdivision to be processed as a Minor Subdivision. This is an option for subdivisions resulting in three or fewer lots within the Urban Reserve (UR) and Rural Reserve (RR) zoning districts. This section details several conditions that must be met for the approval of the Minor Subdivision: Figure 2 Preliminary Plat Exhibit 119 Page 3 of 7 Section 927.010, Subd. 1(A) – Criteria: a. The subdivision shall be in compliance with the Comprehensive Plan and the purpose and intent of this Chapter. The subdivision is compatible with the density requirements and large residential lots expected for land guided Rural/Ag Residential in the 2040 Comprehensive Plan. Staff believes the proposed minor subdivision is consistent with the purpose and intent of the Subdivision Ordinance as outlined in Section 910.020 of the City Code, with the inclusion of staff’s recommended conditions of approval as discussed in the following analysis. b. The lot division shall not cause any structure on the property to be made non- conforming or be in violation of the Zoning Chapter or any other provisions of the City Code. There are no existing structures on the property. However, the proposed building pad on Lot 1 appears to be within the 100 ft minimum setback from the front property line (measured at ~84 ft). A condition of approval requires the house pad area to be relocated to comply with the minimum setback requirements of the RR district from County Roads. Alternatively, additional landscaping can be provided per Section 1060.070, Subd. 2(K) to reduce the setback from 100’ to 60’. c. The lot division shall result in no more than 3 lots which are at least 2 ½ acres that meet the minimum dimensional requirements for the zoning district in which the property is located. The proposed subdivision will result in 2 lots that are 3.2 & 35.7 acres in size and exceed the 2.5 acre minimum. The minimum dimensional requirements of the RR are also satisfied (both lots meet or exceed a minimum lot width of 200’ at the front property line and exceed a minimum lot depth of 300’). The proposed house pads meet or exceed all applicable setbacks assuming Lot 1 provides additional landscaping along County Road 30 for Lot 1 to meet the standards of Section 1060.070, Subd. 2(K). d. All parcels resulting from the lot division shall have frontage and access on an existing improved street. When right-of-way is required by the City or County, the applicant shall deed or provide easements for such right-of-way. Both lots have frontage onto County Road 30, which is an improved street. The 2040 Roadway Classification map identifies County Road 30 as a Minor Expander Roadway. Hennepin County requests that right-of-way be dedicated to 120 Page 4 of 7 support a 60’ half right-of-way (ROW). The proposal does not include a dedication of ROW along County Road 30, and limits the half right-of-way to 50 ft. A condition of approval requires dedication of 10’ of ROW to satisfy the 60’ half ROW requirement. In addition to the County ROW, staff identified the need to plan for an internal road network that runs parallel to County Road 30 to support future development on the south side of County Road 30. This future road network will help reduce the number of direct access points onto this expander roadway, which would improve the safety and functionality along County Road 30. To accommodate for the future roadway, a condition of approval requires the dedication of an east- west roadway easement north of the wetland complex on Lot 2. The applicant will need to work with the City Engineer to determine the final alignment of this roadway easement. The roadway easement may be placed next to the electrical easements, provided that the electrical easement does not obstruct the construction of the future roadway. The applicant will not be required to construct the road as part of the minor subdivision. However, the resolution clarifies that future subdivision of Lot 2 may require construction of the road at that time. e. The resulting parcels shall generally conform with the shape, character, and area of existing or anticipated land subdivision in the surrounding areas. The resulting parcels will be compatible and generally conform with the surrounding area. The minor subdivision will create 2 residential lots on a site where the surrounding area is currently used for agricultural and residential purposes. f. Any such lot division shall not require any public improvements. No public improvements are required as a result of the proposed subdivision. g. Any such subdivision shall not result in legal descriptions that are unduly complex. This site’s current legal description is described as “part of outlot B, Weinand Woods, which lies Easterly of the West line of the East Half of the East Half of the Southwest Quarter of Section 8, Township 119 North, Range 23 West of the 5th Principal Meridian.” Minor subdivisions of a platted outlot create an unduly complex legal description in that it will not remove the outlot designation and the parcel will remain unbuildable. To avoid this, platted outlots must be recorded as a new plat addition in order to modify the legal descriptions and status of the parcel. 121 Page 5 of 7 This is typically done through the preliminary and final plat processes. Staff reviewed the City Code and found that the requested subdivision could be processed as a Minor Subdivision, with the addition of a preliminary plat exhibit and final plat exhibit. Staff confirmed that recording the final plat exhibit through Hennepin County will address this issue and would prevent an unduly complex legal description of the proposed subdivision. h. The applicant shall comply with the park dedication regulations, as required for a plat. Under Section 955.020 Subd. 1(A), park dedication is only due in cases where additional new parcels are created. The proposed subdivision creates two new lots, which meets the threshold for park dedication requirements. This is based on the understanding that two new households will be created with this application that will benefit from the City’s existing and planned public parks and trail system. The Parks and Trails Map in the 2040 Comprehensive Plan does not reflect a park or off-road trail on this parcel. Therefore, park dedication will be handled entirely as cash-in-lieu of land. Based on the 2025 fee schedule, a total of $11,908 will be required ($5,954 per single-family unit). i. Prior to issuance of building permits, property irons shall be installed pursuant to Minnesota Statutes. This is included as a condition of approval in the resolution. j. The applicant warranties that he or she is the owner of the properties subject to the application and has obtained all necessary consent from all other owners and interested parties. The applicant made this warranty on the City’s typical land use application form. Additional Standards and Requirements Drainage and Utility Easements Section 927.010, Subd. 2 provides that lot line easements and other easements determined to be necessary by the City must still be provided as part of a minor subdivision. A drainage and utility easement (D&U easements) is a typical requirement for all subdivisions. The proposed subdivision includes 10 ft D&U easement around the perimeter of both lots, as well as additional easement area over the delineated wetland and wetland buffer found on Lot 2. Wetlands 122 Page 6 of 7 A wetland delineation was conducted on the site in 2024. The report identified portions of a larger wetland complex over most of the southern portion of Lot 2. A Notice of Decision was approved in July 2024, which confirmed the boundaries of the wetland complexes on the site. With this subdivision, the delineated wetlands are required to be protected by a vegetated buffer and wetland buffer monuments must be installed as required in the Wetland Overlay District, per Section 1050.010 of the Zoning Ordinance. The size of the buffer is dependent upon the quality of the wetland. The City’s Natural Resources Community Quality Ranking map is based on the City’s quality assessment of known wetlands within the City. Wetlands not shown on this map are assumed to be of medium quality; however, there is a process to confirm wetland quality through Minnesota Rapid Assessment (MNRAM) methodology should the applicant decide wetland quality on the site needs to be re-evaluated. The City’s map does not identify the quality of the community, so this is assumed to be of medium quality. The following requirements will be applied: Standard Medium Wetland Buffer Average Width 25’ Wetland Buffer Width (Min.) 20’ Wetland Buffer Width (Max.) 40’ Structure Setback from Buffer 15’ Total Buffer and Setback (Average)* 40’ * A 5’ setback is required for roads and parking lots. ** The Elm Creek Watershed requires a wetland buffer average width of 25’ for all wetlands with a minimum width of 10’. The applicant is responsible for satisfying the Watershed’s requirements. The applicant must provide a wetland buffer plan that complies with the Section 1050.010, Subd. 5. Additionally, the applicant’s engineer must provide certification of the average width of each wetland buffer. A permanent wetland buffer monument shall be installed at the lot line where it crosses a wetland buffer, and to indicate the contour of the buffer. Monument signs cannot exceed the maximum spacing requirement of 200 feet of wetland edge. The applicant has provided a wetland buffer monument sign plan that complies with these requirements. It is unclear if the applicant proposes to establish the required wetland buffer or if it is believed to qualify as an undisturbed wetland buffer. Should the applicant believe the wetland buffer is undisturbed, this must be confirmed by the City’s Wetland Consultant. If the wetland buffers must be established, a wetland buffer establishment plan is required in compliance with the City’s Wetland Buffer Plan Policy prior to release of the Minor Subdivision for recording. Landscaping 123 Page 7 of 7 Per Section 1060.070 Subd. 2, residential developments of less than 4 units shall not require a landscape plan but shall be required to install a minimum of one overstory tree per dwelling unit. Utilities The proposed development is located outside the MUSA, meaning municipal services are not planned for this site. Due to this, the applicant will be required to install a private septic and well system to serve the newly created lots. The proposed plan includes primary and secondary septic tank and mound locations. The applicant will be responsible for having this system reviewed and permitted by Hennepin County. Septic systems are required to meet a minimum setback of 75 feet from floodplain and wetland edges. The locations shown on the plans appear to comply with this requirement. Water supply for the newly created lots will be provided by private wells. Private wells are permitted through the Minnesota Department of Health. The well location must be setback at least 50’ from the septic system. The proposed location of the well meets this requirement. Conclusion Staff reviewed the plan for consistency with the applicable standards in the Zoning Ordinance and the Subdivision Ordinance and found that the minor subdivision is consistent with ordinance requirements with the proposed conditions of approval. 5.Recommendation Move to recommend approval of Resolution 2025-38, approving a minor subdivision for Aaron and Melissa Solberg. Attachments: 1.Resolution 2025-38 approving minor subdivision 2.Property Survey (Before and After) 3.Final Plat Exhibit 4.Engineering Memo dated April 11, 2025 5.Public Safety Memo 6. Easement Agreement 124 City of Corcoran April 24, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-38 Page 1 of 5 Motion By: Seconded By: APPROVING MINOR SUBDIVISION ON THE 38.85-ACRE SITE FOR CAMP SOLBERG (PID 08-119-23-31-0004) (CITY FILE 24-021) WHEREAS, Aaron and Melissa Solberg (“the applicant”) requested approval of a minor subdivision to allow for the creation of two single-family lots on the property described as follows; See Attachment A WHEREAS, city staff determined the application meets the criteria for a minor subdivision as outlined in Section 927.010 of the City Code’s Subdivision Ordinance. WHEREAS, the applicant provided the City with a preliminary and final plat for approval to record a final plat that subdivides an outlot into two buildable lots. NOW, THEREFORE, BE IT HEREBY RESOLVED that the Corcoran City Council approves the request for a minor subdivision subject to the following findings and conditions: 1.A minor subdivision is approved to create 2 lots and 0 outlots for “Camp Solberg”, in accordance with the plans and application received by the City on May 25, 2024, and additional information received on August 2, 2024, and March 17, 2025, except as amended by this resolution. 2.The applicant must comply with all conditions in the City Engineers Memo dated April 11, 2025. 3.The applicant shall comply with all requirements of the Public Safety Plan Review comments dated April 2, 2025. 4.Park dedication shall be satisfied by cash-in-lieu of land. Park dedication will be based on the park dedication ordinance in place at the time of approval. a.Park dedication is required based on the finding that the development will add 2 new single-family units to the City. b.Residents of the development will need access to nearby existing and future trails and parks that do not exist today as guided by the Comprehensive Plan. c.Cash-in-lieu of land will be used only for the acquisition and development of parks, recreational facilities, playground, trails, wetlands, or open space based on the approved park plan in the Comprehensive Plan. 5.Based on the adopted fee schedule at the time of approval, the park dedication fee due is $11,908. 125 City of Corcoran April 24, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-38 Page 2 of 5 6. Two development rights are exhausted with this subdivision, with the remaining two development rights being allocated to Lot 2. 7. The applicant’s escrow account with the City must remain in the positive until release of the escrow account. The applicant must remit payment for any balance due and additional deposit for estimated remaining work within 30 days of receiving a mailed notice. FURTHER, prior to release for recording, the preliminary plat and final plat exhibits must be revised to address the following conditions: 8. Building pad on Lot 1 must be relocated to comply with the minimum front setback of 100’. a. Alternatively, additional landscaping can be provided per Section 1060.070, Subd. 2(K) of the Zoning Ordinance to reduce the required front setback to 60- feet. The preliminary plan must be revised to show the required plantings. 9. Dedication of a 10-foot right-of-way along the northern portion of Lot 1 and Lot 2 to accommodate a 60-foot half right-of-way on County Road 30. 10. Dedication of a 60’-wide east-west roadway easement and a 10’ drainage and utility easement on either side of the said easement. a. Easements must be north of the wetland complex on lot 2. b. Easements cannot interfere with existing electrical easements on site. c. Applicant must work with the City Engineer and City Planner to determine the final alignment of the roadway easement. d. The applicant is not required to construct the road to serve this subdivision. However, any future subdivision of Lot 2 may require construction of the roadway at that time. 11. The applicant must confirm whether the wetland buffer on Lot 2 is to be established or is believed to be undisturbed as defined in Section 1050.010 of the Zoning Ordinance. a. The City’s Wetland Consultant shall inspect and confirm whether the wetland buffer is undisturbed. b. If the wetland buffer area is disturbed, a Wetland Buffer Establishment Plan in compliance with the City’s Wetland Buffer Plan Policy is required and must be approved by the City’s Wetland Consultant. FURTHER, that the following conditions must be met prior to issuance of building permits: 12. The applicant must file the final plat exhibit at Hennepin County within 2 years of the date of approval or the approval shall expire. 13. The following documents must be recorded at Hennepin County and proof of recording be provided to the City: 126 City of Corcoran April 24, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-38 Page 3 of 5 a.Approving Resolution b.Roadway Easement Agreement c.Final Plat Mylar 14.Compliance with the wetland buffer establishment plan as approved by the City’s Wetland Consultant. a.A wetland buffer specialist from the City shall be present to observe the seeding of wetland buffer plantings. Seed varieties, amounts, equipment, and cover crop species shall be inspected. b.Wetland buffers shall be seeded during the grading process when conditions are appropriate unless an alternative timeline is approved by the City. c.Wetland buffers shall be seeded and/or planted as directed by the Corcoran Buffer Vegetation Establishment Plan. 15.Wetland buffer monument signs must be installed as required by Section 1050.010 of the Zoning Ordinance unless an alternative timeline is approved by the City. 16.A septic permit must be obtained for each lot from Hennepin County. FURTHER, that the following conditions must be met prior to release of remaining escrow: 17.Prior to closing the escrow account and release of any potential refund, the applicant must complete the following: a.The approving resolution and plat mylars must be recorded at Hennepin County. b.Proof of recording must be submitted to the City. c.Lot monuments must be installed as required by the Subdivision Ordinance. The installation of the lot monuments according to the approved plan must be certified by a registered land surveyor. d.The wetland buffers monuments must be installed. The installation of the monuments according to the approved plan must be certified by a registered land surveyor. e.The City’s Wetland Consultant must sign off on completion of the wetland buffer establishment plan. f.The required landscaping must be planted. VOTING AYE VOTING NAY McKee, Tom McKee, Tom 127 City of Corcoran April 24, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-38 Page 4 of 5 Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 23rd day of June 2025. ________________________________ Tom McKee - Mayor City Seal ATTEST: ___________________________________ Debra Johnson – City Clerk 128 City of Corcoran April 24, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-38 Page 5 of 5 ATTACHMENT A That part of Outlot B, WEINAND WOODS, which lies Easterly of the West line of the East Half of the East Half of the Southwest Quarter of Section 8, Township 119, Range 23 West of the 5th Principal Meridian. 129 COUNTY ROAD NO. 30 S U N D A N C E R D . Certificate of Survey Before 05-09-24 Melissa Solberg B.M.H.1"=100'P.E.O. N Detail B N Detail A N Project No. Revised:Checked By: Requested By: Date:Drawn By:Scale: Engineers & Land Surveyors, Inc. 9 West Division Street Buffalo, MN 55313 (763)682-4727 Fax: (763)682-3522 www.ottoassociates.comdenotes 1/2 inch by 14 inch iron pipe set and marked by License #40062 denotes iron monument foundI hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. _______________________________ Paul E. Otto License #40062 Date:_____________ Feet 0 100 200 130 COUNTY ROAD NO. 30 S U N D A N C E R D . B A Certificate of Survey After 05-09-24 Melissa Solberg B.M.H.1"=100'P.E.O. N Detail B N Detail A N Project No. Revised:Checked By: Requested By: Date:Drawn By:Scale: Engineers & Land Surveyors, Inc. 9 West Division Street Buffalo, MN 55313 (763)682-4727 Fax: (763)682-3522 www.ottoassociates.comdenotes 1/2 inch by 14 inch iron pipe set and marked by License #40062 denotes iron monument foundI hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. _______________________________ Paul E. Otto License #40062 Date:_____________ Feet 0 100 200 denotes iron monument to be set 131 1 2BLOCK 1 N CAMP SOLBERG 2001000 FEET N Vicinity Map Engineers & Land Surveyors, Inc. SSOCIATES C.R. DOC. NO. 13 2 Memo To: Kevin Mattson, PE City Engineer/ Public Works Director From: Steve Hegland, PE Project: Camp Solberg Preliminary Plat Date: April 11, 2025 Exhibits: This review is based on the following documents: 1. Access Email Henn County - Camp Solberg dated March 17, 2025 2. Email from Hennepin County - Camp Solberg dated March 17, 2025 3. Preliminary Plat - Camp Solberg dated March 17, 2025 Comments: General 1. Consistent with the review process, a comment response letter shall be provided in which the applicant provides a written response to each of the items below. 2. Driveway culverts should be constructed to the minimum size and materials as shown in the City of Corcoran standard detail plates. Any improvements completed without a City permit should not be assumed to be sufficient and modifications may be necessary at time of final approval. 3. Individual lot grading plans are required at final plat showing wells, septic systems, driveways, house style and grading. These will be used in the building permit process to ensure compliance with the development plan. 4. The Right of Way dedication along County Road 30 shall be reviewed and approved by Hennepin County. 5. Hennepin County had previously indicated that two driveways would be allowed, one for each lot. If a shared driveway is required in the future, it shall be constructed in accordance with the city standards and modifications to the plan and additional easements could be necessary. Easements: 1. Identify on the site plan the easements associated with the overhead electrical lines through the site. 2. An east-west roadway easement shall be provided north of the large wetland complex. If placed next to the electrical easements, those easements shall in no way inhibit the ability to construct and maintain the roadway in the future or the easement should be clear of those areas. The roadway easement shall be a minimum of 60’ in width and incorporate drainage and utility easement for 10’ along either side of the easement. 133 April 2025 Camp Solberg Preliminary Plat Kevin Mattson Page 2 of 2 Watermain/Sanitary Sewer 1. The wells will be private wells and shall be permitted through the Minnesota Department of Health. 2. Septic sites are shown on the proposed plans. The septic sites will be reviewed and approved by Hennepin County. End of Comments 134 Page 1 of 1 MEMO Date: April 2, 2025 To: Planning (Community Development Director Davis McKeown and Planner Klingbeil) From: Lieutenant Burns Re: City File 24-021 Camp Solberg A Public Safety plan review meeting was held on April 2, 2025, to review the submitted subdivision application for Camp Solberg. In attendance were the following: Police Chief Gottschalk, Lieutenant Burns, Fire Chief Leuer, Fire Chief Malewicki, Fire Chief Fehrens, Building Official Rosenau, Construction Services Supervisor Prichard, and Planner Klingbeil. The comments below are based on the materials submitted on March 17, 2025. 1. This area of County Road 30 is prone to frequent car crashes. Given the cumulative possibility for development with the remaining development rights on this parcel and surrounding parcels, an internal road network to minimize direct driveways on the county road is needed to support public safety in this area. 2. This application is fine from a vehicle turnaround standpoint. Future subdivision will require a turnaround that meets the City specifications. 135 EASEMENT AGREEMENT This permanent roadway, drainage and utility easement agreement (this “Easement”) is made on ____________________, 20__, by Aaron and Melissa Solberg, (collectively the “Grantor”), and the City of Corcoran, a Minnesota municipal corporation (the “Grantee”). Grantor and Grantee are sometimes collectively referred to herein as the “parties” or each a “party”. Recitals A. Grantor is the fee owner of the property located in Hennepin County, Minnesota, legally described as: That part of Outlot B, WEINAND WOODS, which lies Easterly of the West line of the East Half of the East Half of the Southwest Quarter of Section 8, Township 119, Range 23, West of the 5th Principal Meridian, Hennepin County, Minnesota, according to the recorded plat thereof . (the “Property”) B. Grantor is seeking approval to plat the Property and Grantee has required dedication of right-of-way on the plat or the provision of a permanent easement. C. Grantor is willing to grant the roadway, drainage and utility easement described and depicted on the attached Exhibit A, subject to the terms and conditions contained herein. NOW, THEREFORE, the parties hereto agree as follows: Permanent Easement 1. Grantor, in consideration of the mutual covenants set forth herein and for one dollar and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, hereby grants to Grantee, a permanent, perpetual exclusive easement for roadway, drainage and utility purposes legally described and depicted on the attached Exhibit A (the “Easement” or “Easement Area”). 2. Grantee, its employees, agents, and contractors are hereby granted the right to access and use the Easement Area for the purpose of constructing, reconstructing, inspecting, repairing, and maintaining the Easement Area and any now or later constructed roadway surface or underground utilities and drainage infrastructure and/or improvements therein. 136 2 Grantee shall have the right to remove all earthen materials, structures, improvements and obstructions which lie within the boundaries of the Easement described herein, including the right of clearing the Easement Area to allow for the use of the land for roadway, drainage and utility purposes as stated herein. Further, Grantee shall have the right of ingress and egress across and to the Easement Area on the Property. Grantor agrees it will not do anything that will tend to interfere with the operation and maintenance of the Easement Area, without first securing the written approval of Grantee. 3. The duration of the Easement is perpetual, subject to Minnesota law governing the granting of easements to governmental bodies and shall bind and inure to the benefit of the parties, their successors and assigns. 4. The Easement shall be exclusive. Any future easement or other encumbrance affecting the Easement area shall be subject to Grantee’s consent and, if such consent is given, in writing, any such subsequently granted easement shall be subordinate to, and shall not interfere with, the Easement contemplated herein. 5. This Easement may be used for public purposes and all or portions of it may be open to the general public. 6. The parties agree that this Easement is provided in lieu of dedicated public right-of-way and is intended to be used for public roadway purposes. The parties further agree that any further platting or development of the Property beyond the platting application referenced in the Recitals set forth supra must be compatible with the construction of a public road within the Easement Area. 7. Grantor covenants that Grantor is the lawful owner and is in the lawful possession of the Property and maintains the unencumbered lawful right and authority to convey and grant the Easement described herein. 8. Provided Grantor does not damage the Easement Area, the Grantor shall retain the right to use the Easement Area for agricultural cultivation until such time as the City determines it will improve the Easement Area. This determination shall occur at the time Grantee formally approves a road project which will impact all or a portion of the Easement Area (such project the “Road Project”). The agricultural cultivation use permitted by this paragraph shall be limited to planting and harvesting of crops, and the construction or placement of structures in the Easement Area is prohibited. Upon the formal approval of 137 3 a Road Project as defined supra, Grantor’s right to use the Easement Area for agricultural cultivation shall terminate. 9. The Grantee shall provide the Grantor with written notice of the Road Project no less than one (1) year prior to the commencement of construction of any improvements related thereto. Notice shall be valid if delivered by U.S. Mail to Grantor’s address as follows: [INSERT GRANTOR’S ADDRESS FOR NOTICE] Grantor may update Grantor’s address by providing written notice to Grantee. The notice address change shall take effect five (5) businesses days after the provision of such notice to Grantee. [SIGNATURES ON FOLLOWING PAGE] 138 4 GRANTOR: By: ______________________________________ Aaron Solberg By: ______________________________________ Melissa Solberg STATE OF MINNESOTA ) ( ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this ________ day of ________________, 20____, by Aaron Solberg and Melissa Solberg, Grantors, as their own free act and deed. ______________________________________ NOTARY PUBLIC 139 5 CITY OF CORCORAN: By: ______________________________________ Tom McKee Its: Mayor By: ______________________________________ Jay Tobin Its: Administrator STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me on ____ , 20__ by Tom McKee and Jay Tobin, the Mayor and Administrator, respectively, of the City of Corcoran, a Minnesota municipal corporation, on behalf of the corporation, Grantee. NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 ADD PHONE NUMBER 140 6 EXHIBIT A (Street Easement) Insert legal description and exhibit for the street easement. 141 STAFF REPORT Agenda Item: 6.i Council Meeting: June 23, 2025 Prepared By: Dwight Klingbeil, Planner Topic: Arens Norling OS&P Preliminary Plat, Conditional Use Permit, and Variance Action Required: Approval Summary The applicant, Robb Norling, propose an OS&P plat on 38.69 acres located at 6700 Pioneer Trail (PIDs 31-119-23-13-0005 & 31-119-23-12-0007). The plat would result in 7 single-family lots ranging in size from 1.5 to 3.18 acres, a 1.11-acre outlot, and 21.74 acres of open space to be preserved as farmland in two outlots. The request includes a CUP to allow for agriculture buildings on a lot of less than 10 acres that exceed the allowed footprint, a variance from the buffer requirements along Pioneer Trail, and a variance from the street requirements. Recommendation Planning Commission and Staff recommend approval of the following: 1. Resolution 2025-66 Approving the Preliminary Plat 2. Resolution 2025-67 Approving the Conditional Use Permit 3. Resolution 2025-68 Approving the Variance from the Buffer Zone Requirement & Accessory Structure Setback and Denying the Variance from the Engineering Design Standards for Public Improvements. Council Action Decision Attachments 1. 2025-06-23 CC Report - Norling OS&P Preliminary Plat.pdf 142 Page 1 of 19 STAFF REPORT City Council Meeting: June 23, 2025 Prepared By: Dwight Klingbeil Topic: Arens Norling OS&P Preliminary Plat, Conditional Use Permit, and Variance (PID 31-119-23-12-0007 & 31-119-23-13-0005) (City File No. 25-012) Action Required: Decision 1. Application Request The applicant, Robb Norling, propose an OS&P plat on 38.69 acres located at 6700 Pioneer Trail (PIDs 31-119-23-13-0005 & 31-119-23-12-0007). The plat would result in 7 single-family lots ranging in size from 1.5 to 3.18 acres, a 1.11-acre outlot, and 21.74 acres of open space to be preserved as farmland in two outlots. The request includes a CUP to allow for agriculture buildings on a lot of less than 10 acres that exceed the allowed footprint, a variance from the buffer requirements along Pioneer Trail, and a variance from the street requirements. 2. Planning Commission The Public Hearing for this item was held during the June 5, 2025, Planning Commission meeting. No members of the public spoke during the public hearing. Following the Planning Commission discussion, the Commission voted unanimously to recommend approval of the draft resolutions as presented by staff. This included a resolution to approve the preliminary plat for 7 residential lots; a resolution approving a Conditional Use Permit to allow the excess footprint and sidewall height for an Agricultural Building on Lot 2; and a resolution approving a variance from the buffer zone requirement along Pioneer Trail, a variance from the minimum structural setback for the Agricultural Building, and denying a variance from the minimum engineer design standards for the public road. 3. Background Figure 1: Property Location 143 Page 2 of 19 The plat consists of two existing properties: A residential parcel of 2.49 acres, and an agricultural parcel of 36.2 acres. Both parcels were previously platted as part of the Arens Norling Addition in 2004. The agricultural parcel has 4 development rights. The City’s OS&P Plat allows for development rights to be increased (up to 200%) in exchange for half of the acreage to be preserved as open space along with other design standards, such as a paved public street with curb and gutter to serve the development. The larger parcel is actively used for agricultural purposes with the farmstead being located across the street at 6707 Pioneer Trail. The agricultural parcel does not contain a homestead, but it does contain a number of outbuildings that are used in accessory to the farm. The City Council reviewed a concept plan of this OS&P at their regular meeting held on November 25, 2024. 4. Context Zoning and Land Use The site consists of two parcels: a residential parcel (6700 Pioneer Trail) and an agricultural parcel (PID 31-119-23-12-0007). The two parcels combine for 38.69 acres, with four total development rights. The property is guided Rural/Ag Residential and zoned Rural Residential (RR). The site is located outside of the 2040 Metropolitan Urban Service Area (MUSA) boundary but is located within the future MUSA expansion area. Surrounding Properties The properties to the north, east, and west of the site are zoned Rural Residential (RR) and are guided for Rural/Ag Residential. The property to the south is within the MUSA boundary, is zoned Urban Reserve (UR) and guided Light Industrial. The existing use of the surrounding properties appears to be agricultural and single family residential. Natural Characteristics of the Site The 2040 Comprehensive Plan Natural Resources Inventory Areas Map identifies no significant communities. The site is currently used as farmland for soybean and corn. There is also a row of mature trees along the eastern property line. 5. Analysis Staff reviewed the application for consistency with the Comprehensive Plan, Subdivision Ordinance, Zoning Ordinance, City Code requirements, and City policies. Public Safety Figure 2: Zoning Map 144 Page 3 of 19 and the City Engineer reviewed the application, and their comments are incorporated into this staff report. The detailed comments from both departments are attached as memos to this report. A. Level of City Discretion in Decision-Making The City’s discretion in approving or denying a preliminary plat is limited to whether the proposed plat meets the standards outlined in the City’s Subdivision and Zoning Ordinance. If the proposal meets these standards, the City must approve the preliminary plat. The City’s discretion in approving or denying a CUP is limited to whether the proposed plan is in substantial conformance with the standards outlined in the City Code. If the proposal meets those standards, or can be reasonably met with additional conditions, the City must approve the CUP. Preliminary Plat Development Rights The 38.69-acre site has four development rights. An OS&P plat with rural street sections allows the site to be developed at 150% of its original development rights, increasing the total to eight development rights. The proposed two-phased development would utilize 6 of the 6 available development rights. The plan also includes three outlots: • • A 21.4-acre outlot designated for open space preservation. • A 1.1-acre outlot containing a stormwater pond. • A 0.3-acre outlot to allow future access to the west. None of these outlots are allocated a development right; these outlots are intended to be preserved until municipal sanitary sewer and water become available to service the site, at which point the property could be further subdivided. Figure 3: Preliminary Plat 145 Page 4 of 19 Lot Size and Standards The subdivision will create 7 lots for single-family homes as well as three outlots, two of which will continue to be farmed. There is an existing house on Lot 1, Block 1, and existing accessory structures on Lot 2, Block 1. These accessory structures will be discussed further in the CUP portion of this analysis. The lot size is determined by the OS&P plat standards. There is no minimum lot size, but each single-family lot must be able to accommodate a primary and a secondary septic site. There is a maximum lot size of 4 acres (which is twice the minimum lot area of the RR district). The plat shows 6 single-family lots that range in size from 1.5 to 3.18 acres. A primary and secondary septic site is shown for each lot with the exception of Lot 1, Block 1. Since there is an existing residence on this lot, it is assumed that there is an existing septic site that is in working condition. However, a condition of approval will require this site to be confirmed, and an alternate site must be identified and approved through Hennepin County. Otherwise, the proposed lot sizes appear to comply with this standard. Open Space OS&P plats require a minimum of 50% of the gross land area to be dedicated in no more than 2 non-contiguous pieces to be preserved as open space. Of the required land preserved as open space, 50% must consist of upland. The entire site is 38.69 acres which would require at least 19.35 acres of open space preservation, of which at least 9.67 acres must be upland. Outlot 2 & 3 total 22.72 acres of open space that will continue to be used for agricultural purposes. Of the open space, 22.013 acres is upland. The proposal complies with the minimum open space requirements of the OS&P plat. Ownership of Open Space Section 940.060, subd. 1 list that the operations and maintenance must be handled through covenants to ensure continued operation at a reasonable standard. This section allows that the ownership of the common open space can be owned by one of the following: A. Dedicated to the public where a community-wide use would be anticipated; B. Subdivider’s ownership and control; or C. Homeowners Association (HOA) The subdivider plans to retain ownership of the common outlots. The open space shall be protected by a deed restriction in favor of the City over the open space that will remain in place until municipal sewer and water are available to serve the site. At such time, the open space may be developed in accordance with the urban regulations in place at that time. Until then, the restrictive covenant will prevent the outlots from being 146 Page 5 of 19 sold to someone without an interest in the neighborhood or further developed. The covenant will outline the following options regarding how the open space can be handled: 1. The open space outlots can be dedicated to the City (if the City accepts). 2. The open space outlots can be sold to the owner of Lot 1, Block 4. 3. The open space outlots can be dedicated to a HOA that comprises a majority of the homes within this development. 4. The open space outlots can be sold to a developer once municipal sewer and water is available. The restrictive covenant does not prevent the subdivider from renting the outlot to another farmer. However, if the agricultural structure on Lot 2, Block 1 are no longer being used in the operations of farming the outlots, then the footprint must be reduced to what is allowed by-right on the lot as they will no longer be able to satisfy the conditions of approval for the CUP. Staff will also note the difficulty associated with establishing an HOA years after development and recommends the applicant consider establishing an HOA prior to selling lots if there is a chance they will want to divest their rights in the land after ceasing agricultural operations in the future. Setbacks The following setbacks apply for an OS&P plat in the RR district: Setback Minimum Front (Other Roadway) 25’ Side 10’ Rear 25’ All lots will be able to comply with the minimum required setbacks. The applicant’s narrative confirms that the accessory structure on Lot 2 is used for agricultural purposes. Code requires agricultural buildings to maintain a minimum setback of 100’ from all property lines. Currently, the existing agricultural building is setback ~20’ from the western property line and ~75’ from the southern property line. Under this proposal, the agricultural building would maintain those same non- conforming setbacks and would create an additional non-conforming setback to the east, which is measured at ~30’ from the eastern property line. This building would not meet the minimum setback requirements for agricultural buildings, and a variance from these standards would be required. Buffer Zone The OS&P standards requires a buffer zone of at least 100’ around the perimeter of the developed area abutting existing public streets. In this request, a buffer zone would be 147 Page 6 of 19 required along the southern side of the development along Pioneer Trail. However, the applicant is requesting a variance from this standard, as the existing agricultural building and driveway are located within 100’ of Pioneer Trail, and would prevent a 100’ buffer from being planted. This request is discussed further in the variance portion of this analysis. Well and Septic As previously discussed, 6 of the 7 lots show a primary and alternative septic site for each lot. The septic site and well for the lot with existing home must be confirmed as a condition of approval. The applicant did not identify well locations for the proposed lots, and a condition of approval will require the plans to be updated to include this information as well. The wells will ultimately be subject to approval by the Minnesota State Department of Health. Additionally, it’s worth noting that there appears to be a septic mound encroach onto Lot 1 from the adjacent parcel to the east. Prior to the final plat, the applicant will need to confirm the location of the system itself. If the system is encroaching onto Lot 1, this will need to be addressed prior to final plat approval. OS&P Design Guidelines OS&P plats are required to comply with the four standards outlined in Section 940.050 Subd. 1.E. 1. All lots shall be clustered in a manner to create temporary open space that will be held in a covenant for future development at the time sewer is extended. Staff finds that the proposed lot layout complies with this guideline. 2. The temporary open space shall be contiguous land, or adjacent to a similarly classified property, in order to facilitate future development. The plan complies with this guideline, as all open space is held within two contiguous outlots. 3. A ghost plat shall be designed for all temporary open space areas at the same time as the Preliminary and Final Plat review and approval. The ghost plat shall indicate future access, internal street network and connections and future lot layout. The applicant provided a ghost plat that shows the future internal street network and future lot layout. A condition of approval will require the applicant to update the ghost plat to show a connection to the street easement that is located north of the outlot. 148 Page 7 of 19 4. All lots shall front a paved street, internal to the site. All lots are able to satisfy this design guideline with the installation of the new public street. OS&P Design Objectives In addition to the design guidelines listed above, residential lots should be designed to achieve as many of the following objectives as possible: 1. Arrange lots around a central focal point, such as: a. A central green, boulevard, or square. b. A physical amenity, such as a meadow, a stand of trees, a stream or water body, or some other natural feature. The proposed plat includes three lots that back onto the preserved open space within Outlot 3, while three separate lots back onto a stand of mature trees along the site’s eastern boundary. 2. Locate lots such that at least 50 percent of the lots within a neighborhood abut open space, or other amenity, on at least one side. A local street may separate lots from open space. Three of the lots will abut Outlot 1, which will continue to be farmed open space. One lot abuts Outlot 2, which contains a stormwater pond. 3. Preserve views from each building unit and from off-site vantage points to the maximum possible. Lots 2 through 4 directly abut the preserved open space and offer unobstructed views of the natural area. The building pads on Lots 5 through 7 are intentionally staggered, with the pads on Lots 5 & 7 being positioned closer to the front property line, while the pad on Lot 6 is set further back into the lot. This arrangement, combined with the natural elevation change across these lots, allows for an unblocked view toward the open space area. The applicant also attempted to place the building pad for Lot 4 as far west as possible in an effort to minimize disruption to the exiting home’s view on Lot 1. While the view from Lot 1 is slightly impacted, shifting the pad any further east would result in worsened interruption to Lot 1, as well as to Lot 7. 4. Locate neighborhood recreational open spaces such that they are an integral part of the neighborhood, are suitable for the projected demographic makeup of 149 Page 8 of 19 residents, are at an elevation appropriate to their intended recreational use, have boundaries that are clearly defined and are accessible to all neighborhood residents from a public street or trail. Connect individual homes sites with pedestrian corridors or sidewalks to larger open spaces and places of destination on-site and off-site. Open spaces should be accessible to pedestrians at roughly 1,200-foot intervals along public roadways. Pedestrian corridors between lots should be at least 50 feet in width and buffered from view of adjacent properties. The open space is intended to remain privately owned by the subdivider and used for agricultural purposes. The open space will not contain any recreational spaces, nor are there any other recreational spaces proposed on- or off-site site. This design objective does not appear to apply to this proposal. 5. Locate lots to preserve woodlands, farmland, or other natural features or character, including places of historic, archeological, or cultural value. Preserve natural resources as identified in the Comprehensive Plan to the maximum extent possible in a contiguous, connected configuration. Natural open spaces may include, but are not limited to, fields, wetlands, slopes, bluffs, woods, lakes, ponds, streams, shorelands, and other environmentally sensitive areas. The lots are configured to preserve the existing mature tree line along the eastern boundary of the site. In addition, the lots are primarily situated on higher elevations near Pioneer Trail, which allows large areas of flat arable land to remain undeveloped and available for continued agriculture cultivation following the subdivision. 6. Providing covenants to create an architectural theme to include items such as landscaping, porches, side, or rear loaded or detached garages. A written narrative describing the architectural theme shall be provided with the preliminary plat. The applicant’s narrative did not suggest that there is an architectural theme associated with the proposed subdivision. 7. Locates houses and garages such that the garages do not dominate the streetscape. The applicant has not provided information about the homes. The preliminary plat illustrates building pad locations, which appear to be large enough to accommodate a garage without the garage dominating the streetscape. 150 Page 9 of 19 8. Locate septic systems on the most suitable soils for subsurface septic disposal and in such manner as to provide for cost effective and least disruptive future connection of the wastewater treatment system(s) to urban service. The applicant has initiated the septic review process with Hennepin County. As a condition of approval, the proposed septic site must receive formal approval from the County. Additionally, the applicant must identify an alternative septic site for Lot 1, which will also require County approval. 9. Landscape common areas and street rights-of-way with native vegetation with high wildlife conservation value. The preserved open space will remain as agricultural use; therefore, this standard does not appear to apply to the open space. However, the applicant has not submitted a landscaping plan for the right-of-way (ROW). As a condition of approval, the applicant shall be required to provide a landscaping plan that includes the seeding of native vegetation within the ROW. The Planning Commission should review and discuss whether the proposal sufficiently meets the design objectives. Streets To increase a property’s development rights under an OS&P plat, a public street must be constructed to serve the newly created lots. The extent to which the development rights may be multiplied depends on the type of street section proposed. Specifically, OS&P plats that include an urban street section (paved, with curb and gutter), may be eligible for a 2x increase to their development rights, while OS&P plats with rural street sections (paved with ditches) may receive a 1.5x increase. In this case, the applicant is proposing a rural street section, which would resulting an increase the site’s development rights to seven. The applicant will be responsible for constructing a new public street to serve the lots within the development. The applicant plans to construct this street in two phases. Phase One consists of a temporary cul-de-sac which would serve Lots 1 – 4 and would conclude east of the driveway to Lot 4. Phase Two would extend this cul -de-sac northeasterly, and end shortly after the driveway to Lot 5. This cul-de-sac is located within a ROW easement that bisects the property and connects to the southern boundary of the preserved open space (outlot 3). The design of this easement allows for a future extension of the roadway to the north when Outlot 3 is developed in the future. Because the temporary cul-de-sac will be located in front of Lot 4, a temporary ROW easement will be required for the portions of the cul-de-sac bulb extending into Lot 4’s front yard. Wetlands 151 Page 10 of 19 A wetland delineation was completed in December, 2024, which confirmed 2 wetlands within the project boundary, both of which are contained within Outlot 3. The plat does not propose filling either wetland. These wetlands are subject to the Wetland Overlay District (Section 1050.010), which includes wetland buffers, wetland buffer monument signs, and an additional 15’ structure setback from the edge of the buffer. The size of the buffer is dependent on the quality of the wetland. The City’s Natural Resources Community Quality Ranking Map identifies the majority of wetlands throughout the City and is based on the City’s quality assessment of known wetlands. Wetlands not shown on this map are assumed to be of medium quality. There is a process to confirm wetland quality through the Minnesota Rapid Assessment (MNRAM) methodology, if the applicant believes that the quality needs to be reevaluated. Neither wetland within the project boundaries is shown on the City’s map, so these wetlands will be treated like medium quality. Medium quality wetlands have the following buffer requirements: Wetland Buffer Average Width 25’ Wetland Buffer Width (Min.) 20’ Wetland Buffer Width (Max.) 40’ Structure Setback From Buffer 15’ Total Buffer and Setback (Average) 40’ The applicant did not provide a buffer plan for either wetland. However, City practice allows for the deferment of wetland buffers and monument signs in outlots used for agricultural purposes. Buffer establishment and signage around these wetlands shall be required once this outlot develops in the future, pursuant to the ordinance in effect at that time. Landscaping Section 1060.070 requires the submittal of a landscaping plan that contains at least one overstory tree per dwelling unit. Up to 50% of the required number of overstory trees may be substituted with understory trees, provided at least three understory trees are provided for each overstory tree substitution. No more than 33% of the required number of trees shall be of the same species. The applicant has not provided a landscaping plan. A condition of approval shall require the submittal of a landscaping plan that complies with the requirements outlined in Section 1060.070 subd. 2. Section 940.050 Subd.1.D.7. requires a 100’-wide buffer zone for the areas abutting public streets. This buffer zone must consist of thickly planted native grasses, shrubs and trees. The applicant is requesting a variance from this requirement. This is discussed further in the variance section of this analysis. Lighting 152 Page 11 of 19 As part of the final plat, Public Safety will review the plat to determine if an overhead light at the entrance is appropriate, as has been done with recent rural developments. If Public Safety finds that it is appropriate to install a light, lighting must comply with Section 1060.040 of the Zoning Ordinance. Drainage and Utility Easements There is an existing perimeter drainage and utility (D&U) easement around Lot 1, Block 1, of Arens Norling Addition (6700 Pioneer Trail). This D&U easement conflicts with the proposed ROW and must be vacated prior to approval of the final plat. City practice has been to establish perimeter D&U easements over the platted lots and a blanket D&U easement over the outlots. The preliminary plat does not include either easement, and a condition of approval shall require the preliminary plat be revised to include D&U easement around the perimeter of the buildable lots as required by engineering, and a blanket D&U easement over the outlots. Grading and Stormwater A number of detailed comments regarding grading and stormwater are provided in the Engineering Memo. The applicant is responsible for reviewing and complying with these comments. Parks and Trails The 2040 Parks and Trails Map provides guidance to the City for acquiring land for parks and trails. No parks or off-road trails are shown within the project boundaries. A proposed on-road trail is shown on along Pioneer Trail. Figure 2 2040 Parks and Trails Map 153 Page 12 of 19 No sidewalks are proposed or required for this rural development. The applicant will not be responsible for providing an on-road trail for Pioneer Trail. A painted shoulder may be provided in the future as part of a larger road improvement project with the City. Park Dedication Park Dedication will be handled entirely as cash-in-lieu of land. There is one existing lot/single-family home today where 7 are now proposed. Each new lot (a total of 6 lots) will be required to pay park dedication fees per the fee schedule adopted at the time of final plat approval. The applicant has indicated that the development would be constructed in two phases, with the first phase consisting of the existing single-family lot and three additional single- family lots. The three remaining buildable lots would be platted as part of a future phase of development. The 2025 fee schedule provides the park dedication fee for single- family units, which is $5,954. The estimated park dedication due with the final plat is as follows: - 3 new single-family units x $5,954 = $17,862 Conditional Use Permit (CUP) The applicant requests approval of a Conditional Use Permit (CUP) to allow the following items: 1. Allow an agricultural building to exceed the footprint area allowed for a parcel less than 10 acres. 2. Allow an accessory structure to exceed the allowed sidewall height limit of 10’ in the front yard. Presently, staff estimates the accessory structure footprint of Lot 2 to be ~9,934 sq ft. However, the applicants plan to remove one of the accessory structures which would bring the total accessory structure footprint for this parcel down to ~4,010 sq ft. The maximum accessory structure footprint allowed for a parcel this size (2.3 acres) is 1,594 sq ft. However, the zoning ordinance allows for agricultural buildings to exceed this limitation through a CUP. Section 1030.020, Subd. 4 (I) provides the following: Agricultural buildings in excess of the size limitations allowed by Subd. 4 (E) of this Section shall be allowed by conditional use permit on parcels that are located in the UR and RR district and are less than 10 acres in size, but are adjacent to actively farmed land under the same ownership or ownership by the landowner in a recognized legal relationship, shall be allowed subject to the following criteria: 1. The proposed use shall be in conformance with all City regulations. 154 Page 13 of 19 2. A certificate of survey shall be required that identifies all existing structures on site, including buildings, septic sites, and wells. In addition, the survey shall include the proposed structure, flood plain, wetlands, and any recorded easements. The application includes a certificate of survey. 3. The building material standards required by this Section have been met. Code allows accessory structures to be constructed with metal siding and/or roofing via a Certificate of Compliance (COC). The COC for metal siding may only be approved if the materials meet MN State Building Code and have been treated with a factory applied color coating system to protect against fading or degradation. Based on the condition of the structure, the materials do not appear to meet this requirement, as there is fading and degradation. A condition of approval shall require the applicant to upgrade the siding and roofing materials to meet the Accessory Structure Building Standards listed in Section 1060.050 Subd. 1.D. 4. The applicant provides proof of ownership as required above. The application includes proof of ownership as required above. 5. The agricultural building is used for agricultural purposes only. The applicant confirmed that the structure is used for agricultural purposes only. A condition of approval requires the applicant to sign an affidavit to certify this requirement as well. In addition to the CUP standards specifically outlined for this use in Section 1030.020, all CUPs are subject to the following review criteria outlined in Section 1070.020: A. Compliance with and effect upon the Comprehensive Plan, including public facilities and capital improvement plans. The requested CUP complies with the Comprehensive Plan, and there is not a negative effect upon the Comprehensive Plan including public facilities and capital improvement plans. This land is guided for Rural/Ag, and the proposed agricultural structures in conjunction with an adjacent farmed outlot complies with the uses envisioned for this area. B. The establishment, maintenance, or operation of the conditional use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals, or comfort. 155 Page 14 of 19 Approving the requested CUP will enable the property owner to continue their agriculture operation which will preserve agricultural land in the Rural Residential area. This use promotes and enhances the general public welfare. Additionally, staff finds no reason that the continued use of the structure would be detrimental to or endanger the public health, safety, morals, or comfort of the surrounding area. C. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish or impair property values within the neighborhood. Granting the CUP will not be injurious to the use and enjoyment of surrounding property, nor will it negatively impact property values within the neighborhood, as the structure already exists and is used regularly today. D. The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. Granting the CUP will not impede the development of surrounding properties for uses permitted in the district. E. Adequate public facilities and services are available or can be reasonably provided to accommodate the proposed use. Public facilities are not required for the proposed conditional use. F. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. With the proposed conditions of approval, the use conforms with applicable regulations in the district. The portions of the structures that do not comply with the prevailing standards are protected as legal, nonconformities. G. The conditional use and site conform to performance standards as specified by this Chapter. With the proposed conditions of approval, the use and site conform with the applicable performance standards as required. With the proposed conditions of approval, the requested conditional use and site conform with the applicable performance standards as required. 156 Page 15 of 19 Variance The applicant is requesting approval of the following standards: • Buffer Requirement for OS&P Plats (Section 940.050 Subd. 1.D.7.) • Engineering Design Standards for Public Street (Section 945.010 Subd. 5.) • Agricultural Building Setback (Section 1030.020 Subd. 3.E.1.d.) Variances are subject to the review standards outlined in Section 1070.040. These standards are as follows: 1. That there are practical difficulties in complying with the Zoning Ordinance. The League of MN Cities defines a three-factor test for the term “practical difficulties”: 1. The property owner proposes to use the property in a reasonable manner not otherwise allowed by the Zoning Ordinance. 2. The plight of the landowner is due to circumstances unique to the property and not created by the landowner; and 3. The variance will not alter the essential character of the locality. Section 1070.040, Subd. 2(B) of the Zoning Ordinance specifically calls out the last two factors as their own standards and will be discussed individually. Therefore, the City typically uses this first standard to focus on evaluating the “reasonableness” of the request. 2. That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and were not created by the landowner. 3. That the granting of the variation will not alter the essential character of the locality. 4. The proposed variance would be in harmony with the general purposes and intent of the ordinance. 5. The variance is consistent with the Comprehensive Plan. 6. The City may impose conditions on the variance to address the impact of granting the variance. The applicant is responsible for demonstrating that these standards are satisfied with their request. The applicant’s narrative explains that a significant amount of land along Pioneer Trail is contained within Lots 1 & 2 of the proposed plat. Lot 1 contains an existing residential structure, which is not being impacted by the proposed development, and Lot 2 contains an existing accessory structure, which is located within the 100’ buffer area. The applicant’s narrative also mentions a request to allow the construction of the street road section with a reduced shoulder and aggregate base. 157 Page 16 of 19 1. Variance analysis: Buffer Zone Requirement Applicant’s narrative: “We are requesting a variance to remove all buffer requirements along Pioneer Trail. Most of the land along Pioneer Trail is dedicated to the existing home currently located at 6700 Pioneer Trail. The small portion of land on Lot 2 is naturally buffered by the existing agricultural building.” Section 940.050 Subd. 1.D.7. requires a buffer zone of at least 100 feet to be provided along the perimeter of an OS&P plat that abuts an existing public street. The proposed plat consists of two lots, Lot 1, which contains an existing residential structure, and Lot 2, which contains an existing accessory structure. Based on the plans provided, the accessory structure and residential structure appear to be setback approximately 75’ & ~175’, respectively, from the front property line along Pioneer Trail. The OS&P plats require a 100’-wide buffer strip along existing streets, to provide screening from the new development. Staff recognizes a practical difficulty in meeting the buffer yard requirement for both lots. The accessory structure is an existing building located within the required buffer area, and establishing a 100’-wide buffer on Lot 1 would occupy a substantial portion of the front yard for the residence. If the variance were to be denied, this would require the subdivider’s family to demolish or relocate an agricultural structure that is relied upon in the operations of their farm. Staff finds it reasonable for the accessory structure to remain, as it is a pre-existing condition of the site. Granting the variance would not alter the essential character of the locality, as both structures already exist and otherwise comply with City Code in the absence of a buffer zone. Furthermore, the accessory structure, which is used for agricultural purposes, is consistent with the rural character of the area. Its presence also provides screening for two of the newly created lots in a manner that is consistent with the rural aesthetic of the surrounding area. Approval of the variance would not conflict with the goals of the Comprehensive Plan, which guides this area for Rural/Ag Residential uses, such as natural areas, cultivated fields, hobby farms, and large-lot residences. While staff finds it reasonable to grant a variance from the buffer requirement, staff also recommends minimizing the extent of the variance granted. There is an area in the southeast corner of Lot 1 that could comply with the 100’ buffer yard as required by the OS&P, without limiting the area directly in front of the existing residence. Staff recommend that the applicant be required to plant the buffer yard where it will not conflict with existing structures as a condition of granting the variance. This condition should be reflected in the applicant’s landscaping plan. 2. Variance Analysis: Engineering Design Standards for Public Road Applicant’s narrative: “Additionally, we are requesting a variance to the rural collector street road section. We propose to reduce the shoulder to 2’ wide and reduce the aggregate base to 8” thick.” 158 Page 17 of 19 Section 945.010 Subd. 5., which requires street improvements to meet the standards set forth in the City’s Engineering Design Standards. For this development, the specific design standard required is the Rural Collector Street Section (Plate No. STR-1C). This street section is shown below: Staff does support the requested variance, as no practical difficulty has been identified that would prevent compliance with the Rual Street Collector Street Section standards. There do not appear to be any unique conditions specific to the property that would preclude the construction of a public road meeting the required specifications of this road section. Furthermore, the proposed reduction in shoulder width and aggregate base thickness would not be in harmony with the general intent and purpose of the ordinance, which is to ensure that adequate pubic infrastructure is available concurrent with development. 3. Variance analysis: Accessory Structure Setback 159 Page 18 of 19 Through the review of this application, staff noted that the existing agriculture building does not meet the required setback from the front property line along the newly installed public street. In order for this structure to remain in its current location, a variance from the setback requirements for agricultural buildings is required. Section 1030.020 Subd. 3.E.1.d. requires accessory structures with agricultural uses to be setback a minimum distance of 100 feet from all property lines. With the newly constructed street, the accessory structure will be located ~45’ from the property line. Staff finds this request to be reasonable. There is a practical difficulty in relocating the proposed street due to the presence of an existing electrical outlet located just east of the proposed alignment. Denial of this variance would require the subdivider’s family to demolish or relocate an agricultural structure that plays an active role in their agricultural operations. Staff finds it reasonable for the accessory structure to remain, as it is a pre- existing condition of the site. Granting the variance would not alter the essential character of the locality, as both structures already exist and otherwise comply with City Code. Additionally, the accessory structure is used for agricultural purposes, which is consistent with the rural character of the area. Approval of the variance would not conflict with the goals of the Comprehensive Plan, which guides this area for Rural/Ag Residential uses, such as natural areas, cultivated fields, hobby farms, and large-lot residences. While staff finds it reasonable to grant a variance from the setback requirement, staff also recommends mitigating the impact caused by the granting of the variance. Currently, the accessory structure is comprised of metal siding that appears to have been degraded/rusted. Staff proposes that a condition of approval be added to this variance requiring the improvement to the materials of the siding and roofing to meet the building materials outlined in 1060.050 Subd. 1.D. Summary of Discussion Items 1. Preliminary Plat a. OS&P Design Objectives i. The Planning Commission should review and discuss whether the proposal sufficiently meets the design objectives of the OS&P. 2. Conditional Use Permit a. Does the Planning Commission have questions or concerns on the CUP standards outlined to allow agricultural structures in excess of the by-right footprint of a parcel less than 10 acres when it is adjacent to an actively farmed parcel under the same ownership? 3. Variances a. An exemption from the OS&P requirement for a 100’ perimeter buffer zone for portions of the site abutting a public street. i. Does the Planning Commission find that the practical difficulties standard has been satisfied? 160 Page 19 of 19 ii. Does the Planning Commission agree with the proposed condition of approval suggesting by staff? iii. Does the Planning Commission have other conditions of approval to mitigate the impact of granting the variance? b. An exemption from the engineering requirements for a Rural Collector Street Section. i. Does the Planning Commission find that the practical difficulties standard has been satisfied? Or does the Planning Commission agree with staff’s recommendation? c. A 46’ setback for an agricultural structure where 100’ is required. i. Does the Planning Commission find that the practical difficulties standard is satisfied? ii. Does the Planning Commission agree with the proposed condition of approval requiring the upgraded building materials suggested by staff? iii. Does the Planning Commission have other conditions of approval to mitigate the impact of granting the variance? 5. Recommendation Planning Commission and Staff recommend approval of the following: 1. Resolution 2025-66 Approving the Preliminary Plat 2. Resolution 2025-67 Approving the Conditional Use Permit 3. Resolution 2025-68 Approving the Variance from the Buffer Zone Requirement & Accessory Structure Setback and Denying the Variance from the Engineering Design Standards for Public Improvements. Attachments: 1. Resolution 2025-66 Approving the Preliminary Plat for Arens Norling OS&P 2. Resolution 2025-67 Approving the Conditional Use Permit for an Agricultural Building to exceed the allowed sidewall height and the allowed footprint. 3. Resolution 2025-68 Approving two variances related to the agricultural building and denying one variance related to flexibility from the street section standards. 4. City Engineer memo dated May 28, 2025 5. Applicant Narrative 6. Site Survey 7. Preliminary Plat 8. Preliminary Street Plan 9. Ghost Plat 161 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-66 Page 1 of 6 Motion By: Seconded By: A RESOLUTION APPROVING A PRELIMINARY PLAT FOR “ARENS NORLING OS&P” ON THE PROPERTIES LOCATED AT AND NEAR 6700 PIONEER TRAIL (PID 31-119-23-12- 0007 & 31-119-23-13-0005) (CITY FILE NO. 25-012) WHEREAS, Robb Norling (“the applicant”) request approval of a preliminary plat to create 7 single- family lots and 3 outlots from two properties described as follows: See Attachment A. WHEREAS, the Planning Commission reviewed the preliminary plat at a duly called public hearing and recommended approval, and; NOW, THEREFORE, BE IT RESOLVED that the Corcoran City Council approves the request for a preliminary subject to the following findings and conditions: 1. A preliminary plat is approved, in accordance with the plans received by the City on March 17, 2025, with additional material received as of April 4, 2025, except as amended by this resolution. 2. Approval is contingent upon City Council approval of the variance from the buffer zone requirements for Lots 1 & 2, and the reduced structure setback variance for Lot 2. The applicant shall comply with all conditions of approval. 3. The applicant shall comply with all requirements in the City Engineer Memo dated May 28, 2025. 4. Final approval by the Elm Creek Watershed Management Commission must be attained before any site grading or activity commences. The applicant is responsible for obtaining all required permits and approvals. 5. Wetland buffer plantings and wetland buffer monument signs are deferred on Outlot 3 until the property is no longer farmed or is further developed, whichever comes first. The planting and sign requirement for these buffers will be based on the prevailing ordinance at such time. 6. Park dedication shall be satisfied by cash-in-lieu of land. Park dedication will be based on the park dedication ordinance in place at the time the final plat is approved. a. Park dedication is required based on the finding that the development will add 6 new single-family homes to the City. b. Residents of the development will need access to nearby existing and future trails and parks that do not exist today as guided by the Comprehensive Plan. 162 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-66 Page 2 of 6 c. Cash-in-lieu of land will be used only for the acquisition and development of parks, recreational facilities, playground, trails, wetlands, or open space based on the approved park plan in the Comprehensive Plan. d. Park dedication funds will be collected at the time of final plat in accordance with the City Code requirements. 7. All homes must meet the minimum residential building standards outlined in Section 1030.030 and 1060.050, Subd. 1(B) of the Zoning Ordinance. 8. All residential lots must have a minimum of 2 parking spaces. 9. If a conditional use permit for Lot 2 is not granted to allow an agricultural accessory structure footprint of 4,010 square feet, the plans must be revised to reduce the footprint to the square footage allowed for accessory structures on a 2.3-acre lot per Section 1030.020, Subd. 4. 10. If a variance is not granted to waive the planted buffer requirement of 100’ on Lot 1, Block 4 and Lot 1, Block 5, the plans must be revised to show a buffer yard that complies with this requirement as outlined in Section 940.050, Subd. 1(D)(7). a. The preliminary plat must be revised to remove or relocate structures within the 100’ buffer. b. The landscaping plan must be revised to show the landscaping within the buffer area as required. 11. If a variance is not granted for a 45’ setback for an existing agricultural structure on Lot 2, then the plans must be revised to indicate the building will be removed or relocated. 12. The previous perimeter drainage and utility easement on Lot 1, Block 1 of Arens Norling Addition must be vacated with the final plat to allow for new perimeter drainage and utility easements to be established based on the proposed lot lines. 13. Well locations are subject to approval by the Minnesota Department of Health. 14. A preservation, restoration, and management plan for the open space shall be submitted with the final plat. 15. Outlots preserved for Open Space will be protected by a restrictive covenant in favor of the City that will remain in place until such time that municipal sewer and water are available to serve the site. The covenant will outline the following options in how the open space can be owned until municipal services are available: a. The open space outlots can be dedicated to the City if accepted by the City. b. The open space outlots can be sold to the owner of Lot 2. 163 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-66 Page 3 of 6 c. The open space outlots can be dedicated to a Homeowners Association that comprises a majority of the homes within this development. d. The open space outlots can be sold to a developer once municipal sewer and water are available. 16. The applicant must use a native seed mix for all public rights-of-way. 17. Prior to submittal of the final plat, the applicant must complete the following: a. Revise the preliminary plat to show the following: i. The ghost plat shall also be revised accordingly. ii. An alternative septic site must be shown and approved by Hennepin County for Lot 1. 1. If a suitable alternative septic site cannot be found within the proposed lot boundary, the applicant must either: a. Adjust the boundary for the affected lot(s); or b. Apply for and be granted approval of a rezoning and a planned unit development (PUD) plan allowing for deviation in minimum lot standards and/or off-site septic. iii. Well locations for each lot subject to review and approval from the Minnesota State Department of Health. iv. Outlot 3 shall be absorbed into Outlot 2. b. Revise the preliminary plans to satisfy the Engineering Memo. c. Provide a preliminary landscaping plan to confirm compliance with Section 1060.070. i. Minimum size at the time of planting. ii. Indicate tree species. No more than 33% of the planted trees can be of the same species. iii. Indicate use of a native seed mix for planting in the public rights-of-ways. d. Provide a preservation, restoration and management plan that satisfies the requirements of Section 940.050 Subd. 6(B)(6) of the subdivision ordinance. e. Provide a wetland buffer establishment plan that satisfies the requirements of Section 1050.030 of the Zoning Ordinance. 164 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-66 Page 4 of 6 f. Identify the allocation of the 7th development right. 18. With the final plat submittal, the applicant must create language for an architectural theme to be applied to the 6 new lots as a deed restriction or within Homeowners Association documents. 19. The final locations for street lighting will be approved by Public Safety and the City Engineer. a. If required, the applicant shall provide specifications that demonstrate compliance with Section 1060.040 (Lighting) of the Zoning Ordinance. 20. Drainage and utility easements shall be provided over all wetlands, wetland buffers, stormwater ponds, floodplain, and outlots. 21. Drainage and utility easements shall be provided along the perimeter of all units. 22. A temporary cul-de-sac easement and agreement for the proposed cul-de-sac at the end of the newly constructed street must be recorded with the final plat. 23. All utility facilities, including but not limited to telephone, CATV, natural gas, and electric power, shall be located underground. Underground service connections to the street property line of each platted lot shall be installed at the subdivider’s expense. 24. Mechanical equipment (including air conditioning units) must be located in the side or rear yard and must be located a minimum of 5’ from the property line. 25. The development shall comply with the City’s requirements regarding fire access, fire protection, and fire flow calculations, the location of fire hydrants, fire department connections, and fire lane signage. 26. If a Homeowners Association is to be created, the applicant shall provide copies of the Homeowner’s Association Documents/Covenants for City review as part of the final plat application. 27. Lawn sprinklers/irrigation systems (if provided) shall all have rain sensors to limit unnecessary watering. 28. All landscaping in rear yards and common areas shall be planted and inspected by the City within one year of issuance of a building permit unless an alternative timeline is approved by the City. 29. Trees in the front yard shall be planted prior to issuance of certificate of occupancy unless an alternative timeline is approved. 30. Parking shall be permitted on one side of local streets and shall be signed in accordance with City standards. 165 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-66 Page 5 of 6 31. Sign permits will be required prior to construction of any signs, temporary or permanent. 32. The final plat shall address all conditions of approval. 33. Prior to release of final plat for recording, the applicant shall enter into the following: a. A Development Contract to provide a financial guarantee to protect the work. b. A stormwater maintenance agreement. c. A temporary cul-de-sac easement and agreement. 34. Approval shall expire within one year of the date of approval unless the applicant has filed a complete application for approval of the final plat. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 23rd day of June 2025. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Deb Johnson – City Clerk 166 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-66 Page 6 of 6 ATTACHMENT A Lot 1, Block 1, Arens Norling Addition, Hennepin County, Minnesota. AND Outlot 3, Arens Norling Addition, Hennepin County, Minnesota. 167 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-67 Page 1 of 5 Motion By: Seconded By: A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR AN AGRICULTURAL ACCESSORY TO EXCEED THE FRONT YARD SIDEWALL HEIGHT LIMIT & STRUCTURE FOOTPRINT ON A 2.3-ACRE PARCEL NEAR PIONEER TRAIL (PID 31-119-23-12-0007 & 31-119-23-13-0005) (CITY FILE NO. 25-012) WHEREAS, Robb Norling (“the applicant”) request approval of a preliminary plat for 12 residential lots and 2 outlots on property described as follows: See Attachment A WHEREAS, the applicant also requests approval of a conditional use permit to allow an accessory structure footprint of 4,010 square feet on a 2.3-acre property to be subdivided into Lot 2, Block 1 of Arens Norling OS&P; WHEREAS, the applicant also requests approval of a conditional use permit to allow an accessory structure to exceed the allowed sideway height limit of 10 feet in the front yard on a 2.3-acre property to be subdivided into Lot 2, Block 1 of Arens Norling OS&P; WHEREAS, the 2.3-acre parcel will be directly adjacent to an actively farmed outlot under the same ownership; WHEREAS, the Planning Commission reviewed the conditional use permit request at a duly called Public Hearing and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the conditional use permit request, subject to the following findings and conditions: 1. A conditional permit is approved, in accordance with the application materials received by the City on January 22, 2024, with additional materials received as of March 17, 2025, with additional material received as of April 4, 2025, except as amended by this resolution. 2. A conditional use permit is approved to allow an accessory structure with a sidewall height of 13-feet-6-inches and a footprint of 4,010 square feet to facilitate the farming operations of Outlot 3 of Arens Norling OS&P based on the finding that the following conditional use permit standards in Section 1030.020, Subd. 4(I) have been satisfied. a. The proposed use shall be in conformance with all City regulations. i. If a variance is not granted to allow a 45’ setback from the newly installed street, the structure must be removed or relocated to meet the required setback. 168 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-67 Page 2 of 5 ii. The setback from the south & west property lines is accepted as legal nonconformities. b. A certificate of survey was submitted that identifies all existing structures on the site. c. The building material standards required by the Zoning Ordinance have not been met, and the applicant shall upgrade the siding and roofing materials to meet the accessory structure building material standards outlined in Section 1060.050 Subd. 1.D. d. The applicant shall provide proof that ownership of Lot 1, Block 1 and Outlot 3 of the Arens Norling OS&P plat continues to remain under the same ownership after the final plat is recorded. i. A restrictive covenant required as part of the plat will restrict sale of the farmed outlots. e. The agricultural buildings are used for agricultural purposes only. 3. The following conditional use permit standards in Section 1070.020 are satisfied: a. Compliance with and effect upon the Comprehensive Plan, including public facilities and capital improvement plans. The land is guided for Rural/Ag Residential, and the proposed agricultural structures to serve an adjacent farmed outlot is consistent with the uses envisioned in this area. b. The establishment, maintenance, or operation of the conditional use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals, or comfort. Granting the conditional use will enable the property owner to continue their farm operation which will preserve agricultural land in the Rural Residential area. c. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish or impair property values within the neighborhood. This structure exists and is used regularly today. The structures that are not currently utilized are proposed to be removed to reduce potential impact in the future. d. The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. e. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. Conditions of approval will ensure compliance with this standard. Portions of the structures that do not comply with the prevailing standards are protected as legal nonconformities. 169 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-67 Page 3 of 5 f. The conditional use and site conform to performance standards of the Zoning Ordinance. Conditions of approval will ensure compliance with this standard. 4. The agricultural structures must continue to be used for agricultural purposes only in conjunction with agricultural operations on Outlot 3 of Arens Norling OS&P. a. Should the agricultural use of the buildings and/or Outlots 2 & 3 of Arens Norling OS&P cease, the accessory structure footprint must be reduced to 1,594 square feet. 5. The two existing structures indicated for removal on the preliminary plat shall be removed. 6. The applicant must sign an affidavit that states all structures in excess of the by-right footprint are used for agricultural purposes only. 7. None of the structures can be used for commercial purposes unless the applicant applies for City approval of a home occupation and such approval is granted. 8. None of the structures can be used as an Accessory Dwelling Unit unless the applicant applies for approval and such approval is granted. 9. Prior to release and close out of the escrow account, the applicant must complete the following: a. The approving resolution must be recorded at Hennepin County. b. The applicant must provide proof of recording to the City. c. The applicant must remove the two buildings identified for removal. i. A final inspection must be completed by the City to confirm removal and stabilization of the land. 170 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-67 Page 4 of 5 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 23rd day of May 2025. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Deb Johnson – City Clerk 171 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-67 Page 5 of 5 ATTACHEMENT A Lot 1, Block 1, Arens Norling Addition, Hennepin County, Minnesota. AND Outlot 3, Arens Norling Addition, Hennepin County, Minnesota. 172 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-68 Page 1 of 4 Motion By: Seconded By: A RESOLUTION APPROVING TWO VARIANCES AND DENYING ONE VARIANCE FOR “ARENS NORLING OS&P” ON THE PROPERTIES LOCATED AT AND NEAR 6700 PIONEER TRAIL (PID 31-119-23-12-0007 & 31-119-23-13-0005) (CITY FILE NO. 25-012) WHEREAS, Robb Norling (“the applicant”) requests approval of a preliminary plat for 7 residential lots and 3 outlots on property described as follows: See Attachment A WHEREAS, the applicant also requests approval of three variances from a buffer zone requirement, the accessory structure setback requirement and the engineer design standards for public improvements; WHEREAS, the Planning Commission reviewed the request at a duly called Public Hearing and recommended approval, and; NOW, THEREFORE, BE IT RESOLVED that the Corcoran City Council approves the request for two variances subject to the following findings and conditions; 1. The requested variance from Section 940.050, Subd. 1(D)(7) to exempt Lot 1, Block 4 and Lot 1, Block 5 from the 100’ buffer requirement along Oakdale Drive is approved based on the following findings: a. That there are practical difficulties in complying with the Subdivision Ordinance. Lot 2, Block 1, contains an existing structure within the required 100’ buffer yard, and a significant portion of the front yard in Lot 1, Block 1, would be occupied by this buffer. It is reasonable for the existing structures to remain in their current location. b. That the conditions upon which a petition for a variation is based are unique to the parcels of land for which the variance is sought and were not created by the landowners. c. That the granting of the variation will not alter the essential character of the locality. The structures exist today in their current capacity. The visibility of agricultural and residential structures is part of the rural character expected in this area. d. The proposed variance would be in harmony with the general purposes and intent of the ordinance. This standard was adopted to provide screening from denser development within the rural area. There will only be two residential lots visible from Pioneer Trail, one of which is visible today. The majority of the subdivision will not be visible from Pioneer Trail. 173 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-68 Page 2 of 4 e. The variance is consistent with the Comprehensive Plan. The variance does not conflict with the intent for this area to remain rural with natural areas, planted fields, hobby farms, and large residential lots. f. The City may impose conditions on the variance to address the impact on the variance. i. The applicant must revise the landscaping plan to plant the required buffer on Lot 1, Block 1 where such buffer will not conflict with existing structures. 2. The requested variance from Section 1030.020 Subd. 3(E)(1)(d) to allow an accessory structure on Lot 2, Block 1, to be setback less than 100 feet from the east property line is approved based on the following findings: a. That there are practical difficulties in complying with the Zoning Ordinance standard. The street is located as far east as possible without interfering with an existing electrical outlet. It is reasonable to request a reduced setback for the existing building from the new roadway. b. That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and are not a condition created by the existing landowner. The established access is a pre-exiting condition unique to the site. c. That the granting of the variation will not alter the essential character of the locality, as the structure exists today and is not relocating or expanding. d. The proposed variance is in harmony with the general purposes and intent of the ordinance. It is speculated this standard was adopted to ensure that there was a sufficient buffer between agricultural buildings and nearby residential uses. The nearest residence to the agricultural building is the existing residence located on Lot 1, Block 1. e. The variance is consistent with the Comprehensive Plan as a deviation does not conflict with the goal for this are to remain rural with natural areas, planted fields, hobby farms, and large residential lots. f. The City may impose conditions on the variance to address the impact on the variance. i. To reduce the visual impact of the reduced structural setback, the applicant must upgrade the building materials on the structure to comply with the building material standards outlined in Section 1060.050 Subd. 1.D. 3. The requested variance for flexibility from Section 945.010 Subd. 5. to allow for a reduced shoulder width and aggregate base for a Rural Collector Street is denied based on the following findings: 174 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-68 Page 3 of 4 a. There are no practical difficulties identified in complying with the zoning ordinance. The site can support the required street section standards outlined in the City’s 2025 Standard Detail Plates. Section 1070.040 Subd. 2 (B) explicitly states that economic considerations alone do not constitute practical difficulties. b. Proof that the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought was not provided to the City. c. That the granting of the variation will not alter the essential character of the locality. The agricultural structure exists today and is an expected use that fits with the character of the locality. d. The proposed variance is not in harmony with the general purposes and intent of the ordinance, which is to ensure that adequate public infrastructure, facilities and services are available and concurrent with development. e. The variance is not consistent with the Comprehensive Plan as the transportation plan ensures sufficient public infrastructure in the City. 4. The applicant is required to record this resolution with the Hennepin County’s Recorder’s Office and provide proof of recording to the City. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 23rd day of June 2025. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Deb Johnson – City Clerk 175 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-68 Page 4 of 4 ATTACHMENT A Lot 1, Block 1, Arens Norling Addition, Hennepin County, Minnesota. AND Outlot 3, Arens Norling Addition, Hennepin County, Minnesota. 176 Memo To: Kevin Mattson, PE Public Works Director From: Steve Hegland, PE Caleb Kroeze, EIT Project: Norling OSP Concept Plan Review Date: May 28, 2025 Exhibits: This Memorandum is based on a review of the following documents: 1. Grading & EC - Norling OS&P Pre-Plat & CUP dated March 17, 2025 2. Preliminary Plat - Norling OS&P Pre-Plat & CUP dated March 17, 2025 3. Site Plan - Norling OS&P Pre-Plat & CUP dated March 17, 2025 4. Storm Sewer - Norling OS&P Pre-Plat & CUP dated March 17, 2025 5. Street Plan - Norling OS&P Pre-Plat & CUP dated March 17, 2025 Comments: General: 1. Consistent with the review process, a comment response letter shall be provided in which the applicant provides a written response to each of the items below. 2. In addition to engineering comments, the proposed plans are subject to review by planning, zoning, and land-use and shall meet other applicable codes of the City of Corcoran. 3. Final approval by the Elm Creek Watershed Management Commission must be attained before any site grading or activity may commence. 4. For any site activity (demo, grading, utilities, etc.) no closures or restrictions of any kind shall be imposed upon the public use of Pioneer Trail without the City’s permission. 5. An encroachment agreement shall be required for all site improvements or items placed within the City ROW or easements. 6. All future lots and phases will need to be further reviewed for the specific details of the construction of those phases. While shown on the site plan as a future lot, the building of lots an septic systems on these lots needs to be verified at that time as there is significant elevation change across the lots. 7. Individual lot grading plans are required at final plat showing wells, septic systems, driveways, house style, and grading. These will be used in the building permit process to ensure compliance with development plan. 8. Construction plans shall include 2025 revision of all applicable Corcoran Standard details. Details shall be verified at time of final plat. 9. The adjacent property to the east is encroaching onto the property with landscaping and a septic tank. This landscaping and septic will likely be encumbered by a drainage and utility easement with the plat and should be addressed by the applicant at this time. 10. The wetland shown on the plans should be updated to be the delineated wetland for the project. 177 May 2025 Norling OSP Preliminary Plat Kevin Mattson Page 2 of 3 Plat: 1. The applicant shall have all drainage and utility easements provided and shown and all platting requirements met per the City Code including drainage and utility easements around the perimeter of the lots. 2. The turnaround is shown outside of the Right of way. Appropriate easements shall be provided for the turnaround easement, until such time the roadway is extended, turnaround is removed and easements could be vacated, if determined appropriate by the City. 3. Easements shall be provided over stormwater infrastructure and BMP’s including all pipes, structures, and access routes to the areas as well as the stormwater pond and filtration bench. 4. Drainage and utility easements shall be provided over entirely of outlots. 5. Perimeter drainage and utility easements shall be provided around the individual lots as required by City Code. 6. An 80’ Right of Way is shown along Pioneer Trail which is appropriate for a Collector Roadway. A 10’ Drainage and utility easement shall be provided beyond the ROW. Transportation/Site Plans 1. There is a significant amount of elevation change along the proposed and future roadway alignments. A profile and grading plan for the roadway and future extension will need to be provided to ensure that it meets city standards both now and is capable of being constructed to those standards in the future. 2. Street lighting locations shall be reviewed by public safety and final lighting locations shall be determined at the time of final plat. At a minimum, an overhead light at the connection of the new roadway to Pioneer Trail should be anticipated. 3. The applicants narrative asks for the roadway to be constructed to less than the City Standards. As this will be a public roadway, the roadway should be installed to the full City Standard to maximize the lifespan of the roadway. 4. The ghost plat to the north should show roadway connections to the north and west. 5. The roadway shall be extended to the southern property line of Outlot 3 when the eastern three lots are platted. Grading/Erosion Control/Stormwater 1. The South Fork Sub Watershed Assessment had identified a potential enhancement project for the vicinity of the Norling site. therefore a portion of this enhancement should be considered on the Norling site. The SWA should be referenced for additional details. 2. Label clearly on plans EOF’s for all areas where water will be collected including all low areas in roadways and greenspaces. 3. A wetland buffer shall be shown and wetland buffer plan shall be provided for the proposed development. 4. All drainage swales shall maintain a minimum of 2% slope and all slopes should be 4:1 or flatter unless approved by the city engineer. 5. There is a significant amount of elevation change within the site with some of the home pads and septic systems shown in those areas. It shall be confirmed that the septic systems will work in these 178 May 2025 Norling OSP Preliminary Plat Kevin Mattson Page 3 of 3 areas and that the driveways and homes can be constructed appropriately. These details should be added onto the individual lot grading plans. 6. Due to the slope of the roadway, additional inlets, drop structures, BMP’s, etc. may be necessary to ensure runoff is properly collected and managed. 7. CBMH2 would require a sump with current design. 8. The EOF for Pond 1 should be 1’ above the HWL and the top of pond berm 1’ above the EOF. 9. The area of the development is currently utilized for agriculture but will transition to residential. As such, a vegetation plan should be provided, showing how and where vegetation will be provided on the fields. 10. Depressions shall be created for the storm sewer within the ditches to ensure that the water is collected in the inlets and doesn’t bypass the structures. 11. The ditch between the 1064 and 1062 contours is less than 2%. It appears that the 1064 contour could be adjusted slightly to achieve a uniform slope in excess of 2%. 12. No driveway culverts were shown on the plan. Driveway culverts shall be constructed in accordance with the Standard Detail and shown on the individual lot plans. 13. The ditch grading along Pioneer Trail appears as if it may grade around existing power poles. The applicant shall coordinate with the power company on if this will be allowed or if poles will need to be relocated. Watermain/Sanitary Sewer 1. The development is proposed to be serviced with private well and septic systems. 2. The septic systems shall be reviewed and permitted by Hennepin County. Due to the significant slopes within the site, the septic locations shall all be reviewed and confirmed as appropriate. 3. The wells will be private wells, permitted through the Minnesota Department of Health. 4. Storm sewer from CBMH2 to FES 1 conflicts with alternate septic area for future proposed lot. End of Comments 179 Memo To: Kevin Mattson, City Engineer/Public Works Director From: Steve Hegland, PE Jordan Wochenske, EIT Project: Stormwater Review Norling OSP Date: May 28, 2025 Exhibits: This Memorandum is based on a review of the following documents: · Grading & EC by Sathre-Berquist, Inc., dated March 17, 2025 · Site Plan by Sathre-Berquist, Inc., dated March 17, 2025 · Storm Sewer by Sathre-Berquist, Inc., dated March 17, 2025 · Stormwater Management Plan by Sathre-Berquist, Inc., dated March 7. 2025 Comments: General: 1. Final approval by the Elm Creek Watershed Management Commission must be attained before any site grading or activity may commence. 2. Stormwater management report shall be updated to include the full build out of the street and houses to the property line. 3. Current swale shows no detention of flows at the CBMH-3 and 4. Provide depressional storage area at the catch basin locations to capture the 100-year HWL through the storm sewer system. The HWL shall be contained within a D and U easement. Update model to include changes. HydroCAD/Modeling - Pond #1 1. Update the starting water surface elevation for proposed Pond #1 to start at the lowest constructed outlet elevation (1023.0). 2. Update outlet device #4 in the proposed HydroCAD model (24” RCP) to match what is shown on the plan sheets (21” RCP). 3. Update device #3 OCS grate from a vertical to a horizontal orifice. Water Quality 1. Update the existing and proposed watershed areas in the water quality models to match the areas modeled in the HydroCAD models. 2. The proposed P8 model shows street sweeping. Model shall be updated to show the impervious fraction as unswept. Plans and Details 1. Update draintile connection at OCS D7 (1020.70) to be a minimum of 6” above the invert of the outlet pipe (1020.50). 180 May 2025 Norling OSP Kevin Mattson, City Engineer/Public Works Director Page 2 of 2 2. Update the design of the proposed Pond #1 to provide at least one foot of free board between the HWL of the basin and the EOF. Also, provide at least one foot of free board between the EOF and the top of the BMP berm. 3. Update plan sheets to include a stabilized EOF for proposed Pond #1 from the upstream NWL to the downstream toe of slope. 4. Provide EOF elevations and label on plansheet. 5. Provide EOF elevation and HWL label for crossing underneath entrance roadway. 6. Provide a cross-section detail for the proposed Pond #1. The cross section detail should include critical elevations of the pond and sand basin such as sand surface and draintile inverts. 7. Update Table 4.2 and 4.4 in the Stormwater Management Plan to be consistent with the HydroCAD model. 8. Submit rational method calculations of all stormwater pipes for City Review. 9. CBMH-3 to CBMH-2 shows a pipe slope of 9%. Average velocities in the pipe should be reduced to less than 10fps. The stormwater runs will be reviewed and additional drops/sumps may be required. 10. CBMH-2 to FES-1 should be upsized or steepened to meet minimum clean out velocity of 3 fps. 181 March 14, 2025 City of Corcoran Staff and Council Members RE: Arens Norling OS&P City Staff and Council Members, We are writing to you regarding the preliminary plat (OS&P) we are submitting for the property at and adjacent to 6700 Pioneer Trail. We felt it would be good to clarify why we have chosen to move forward with the Open Space Preservation Plat, with the rural street section. There has been talk for years among the family members about the possibility of creating a community on this land which would allow a number of the grandchildren to move in and raise families in the city of Corcoran. Our dream is to create a place where multiple generations can live alongside one another and care for each other as the older generation ages, in hopes that this model would last for generations to come. The OS&P would allow us to create two additional lots while not consuming the majority of the 38.7 acres that the family owns. It also will allow us to maximize the buildable land that is available at the top of the hill. We will not be selling these lots to the public, they will only be available to family members as they are needed. We ask, as you are reviewing the plat, to keep in mind that we are NOT developers and our funds are limited. The biggest challenge we have been facing is keeping this project budget friendly. In light of that, we have a few requests relating to the plat. First off, would you allow us to keep the existing agricultural building that exists on our western property line? We are planning to tear down the silo, barn and attached shed as shown on the plans. Secondly, are there any options for reducing the requirements of the road? Could we lessen the required width or required base thickness? Since the road will only service the 6 lots and it is a dead-end street, we thought this may make sense. Lastly, we are requesting the removal of the buffer requirement along Pioneer Trail since most of the development doesn’t abut that road and Pioneer trail is not a major arterial road. We thank you for your time. Our family has been active members of the community for almost 100 years along with other relatives who live in this community. We are hoping this legacy will continue for generations to come. Arens and Norling Family 182 Arens/Norling OS&P Narrative PROPERTY: Near 6700 Pioneer Trail, Loretto, MN 55357 PID 31-119-23-12-0007 SITE DATA: Area: 38.69 acres Number New of Building Lots: 6 Zoning: Rural Residential Comprehensive Plan Guidance: Rural/Ag Residential Development Type: Open Space & Preservation with a Rural Street Section Construction: Fall 2025 – Spring 2026 DEVELOPMENT DESCRIPTION: The two-phase development will replat an existing farmed outlot and residential property (38.69 acres) to create six new home lots through use of an Open Space and Preservation Plat. The existing outlot consists of actively farmed land, two wetlands, and wooded area. The first phase will include three new lots and the second phase will include three additional new lots. The six new lots and the existing residential lot will total 16.29 acres (42%) while preserving 21.74 acres (56%) of open space as active farmland. The farmland will be retained by Tom and Judy Arens. One existing home (6700 Pioneer Trail) will be replatted in conjunction with the development. The existing silo, barn and attached shed will be removed. The existing agricultural building on Lot 2 will be preserved via CUP. Lot 1 will be under the same ownership as the actively farmed outlot. OPEN SPACE AND PRESERVATION OBJECTIVES Preserve Viable Tracts of Land for Long-Term Agricultural Use - This development will maintain 56% of the land that will continue to be utilized for farming. It also preserves wetland and wooded area on the property. Allow Greater Flexibility in Design of Residential Developments in Order to Create Esthetically Pleasing Visual Impact Than Standard Development - The ability to create slightly irregular lots and lots that are smaller than the rural residential zoning guides allows and provides a more aesthetically pleasing development with lots positioned in a manner that works well with the hilly nature of the land. Create Cohesive Neighborhoods to Establish Local Identity and Increase Community Interaction - Our primary goal of this development is to create a generational community where family members can be supported by one another and interact on a regular basis for years to come. Reduce Costs of Future Street and Utility Infrastructure by Designing to Improve Efficiency of Future Connections, Minimize Site Restoration, and Future Utility Construction - The development includes installation of some stormwater piping which eliminates a portion 183 of that cost for future development. It also allows for future water and sewer to be installed within the newly established ROW. Provide Economic Incentives to Land Owners to Preserve, Protect, and or Restore High Quality Woodlands and other Natural Resource Areas. - If the Open Space and Preservation were not an option, it’s likely that the currently farmed land would be developed and entirely consumed by four residential lots. Instead, we are able to preserve over half of the currently farmed land to maintain the rural feel until utility infrastructure is available for future development. OPEN SPACE AND PRESERVATION RESIDENTIAL LOT DESIGN (940.050 SUBD. 1.F.) Arrange Lots Around a central focal point. - The development will include creation of a pond which will be a central focal point for the community. Park benches will be placed around the pond so that those from the neighborhood can enjoy it. Locate lots such that at least 50 percent of the lots within a neighborhood abut open space. - Four of the six proposed lots (66%) abut the open space. Preserve views from each building unit and from off-site vantage points to the maximum possible. - Four of the six proposed lots are adjacent to the outlot creating direct views to the open space. The two proposed lots that aren’t adjacent to the open space are on a ridge which will allow for views to the open space. Additionally, offsite vantage points to the open space are improved through the removal of the silo, barn and attached shed. Locate neighborhood recreational open spaces such that they are an integral part of the neighborhood. Connect individual home sites with pedestrian corridors or sidewalks to larger open spaces and places of destination on-site and off-site. Open spaces should be accessible to pedestrians at roughly 1,200-foot intervals along public roadways. - The open space is roughly 950’ from pioneer trail via the proposed road. This allows all home sizes access to the open space within the parameters described above. Additionally the creation of a pond creates a central focal point and potential recreation area for the neighborhood. Locate lots to preserve woodlands, farmland or other natural features. - The proposed lot sizes are less than city standards in order to preserve a greater quantity of farmland. Additionally, all woodlands and wetlands will be preserved. Providing covenants to create an architectural theme - Architectural covenants are attached. They include front porches, specific siding materials on street facing elevations, minimum predominant roof pitch, garages that don’t dominate the streetscape, primary elevation colors, among others. Locate houses and garages such that the garages do not dominate the streetscape. - All homes will be custom built and adhere to the architectural theme including garages that don’t dominate the streetscape. Locate septic systems on the most suitable soils for subsurface septic disposal and in such a manner as to provide for cost effective and least disruptive future connection of the wastewater 184 treatment system(s) to urban services. - Septic systems are positioned in rear or side yard locations. This will allow for future connections to urban services through the front yard. Landscape common areas and street rights-of-way with native vegetation with high wildlife conservation value. - Street right of ways will be seeded with a seed mix local to the area. UTILITIES: An individual well and septic system will be installed at each property. VARIANCE: We are requesting a variance to remove all buffer requirements along Pioneer Trail. Most of the land along Pioneer Trail is dedicated to the existing home currently located at 6700 Pioneer Trail. The small portion of land on Lot 2 is naturally buffered by the existing agricultural building. Additionally, we are requesting a variance to the rural collector street road section. We propose to reduce the shoulder to 2’ wide and reduce the aggregate base to 8” thick. CONDITIONAL USE PERMIT: Section 1030.020, Subd. 4(I), allows for Agricultural buildings by conditional use permit on parcels that are located in the rural residential district and are less than 10 acres in size so long as they are are adjacent to actively farmed land under the same ownership. Therefore, we are requesting to keep the single detached agricultural building within Lot 2. Ownership of this lot will be retained by Tom and Judy Arens. As mentioned previously, all other existing agriculture buildings will be removed. Maintaining this single agricultural building allows for the land to continue to be farmed which is in line with OS&P objectives. TREE PRESERVATION PLAN: All existing trees will be preserved. LANDSCAPE PLAN: Each Lot will have a minimum of two trees planted. Tree will be at least 2’’ caliper. HOMEOWNER’S ASSOCIATION (HOA): There will be no HOA. 185 Arens/Norling Development Architectural Covenants Roof Pitch - The primary roof pitch shall be 8/12. Street Elevations- Building elevations facing the street shall have at least two colors for the siding material. Street Elevations - Street elevations must have siding material such as LP Smartside, James Hardie Lap or panel, board and batten, shakes, stone, or stucco. Roofing - Shingles shall be equal or better to GAF Timberline 25. Front Porches- All homes require a front porch with overhang. Garages - Garage doors should not be the predominant feature on street-facing elevations. Design should provide for peaks, accents, porches to draw attention away from garage doors. 186 DETAIL A (SEE SHEET 2 OF 2 SHEETS) Δ PI O N E E R T R A I L Δ Δ P A R C E L 1 P A R C E L 2 SR R G N NE ENIG E D E S I E NN S US S Y R S O E R E V R P L A ALTA/NSPS LAND TITLE SURVEY PREPARED FOR: ROBB NORLING NO.BY DATE REVISIONFIELD CREW DM PH DRAWN ABE CHECKED CMT DATE 01/07/25 USE (INCLUDING COPYING, DISTRIBUTION, AND/OR CONVEYANCE OF INFORMATION) OF THIS PRODUCT IS STRICTLY PROHIBITED WITHOUT SATHRE-BERGQUIST, INC.'s EXPRESS WRITTEN AUTHORIZATION. USE WITHOUT SAID AUTHORIZATION CONSTITUTES AN ILLEGITIMATE USE AND SHALL THEREBY INDEMNIFY SATHRE-BERGQUIST, INC. OF ALL RESPONSIBILITY. SATHRE-BERGQUIST, INC. RESERVES THE RIGHT TO HOLD ANY ILLEGITIMATE USER OR PARTY LEGALLY RESPONSIBLE FOR DAMAGES OR LOSSES RESULTING FROM ILLEGITIMATE USE. 1 FILE NO. 2 64380-001 Hennepin County CORCORAN, MINNESOTA TWP:119-RGE.23-SEC.31SATHRE BERGQUIST INC. SURVEY LEGEND X X WB 14000 25TH AVENUE NORTH, SUITE 120 PLYMOUTH MN 55447 (952) 476-6000 WW.SATHRE.COM DESCRIPTION OF PROPERTY SURVEYED (Per Schedule A of the herein referenced Title Commitment) Parcel 1: Lot 1, Block 1, ARENS NORLING ADDITION, Hennepin County, Minnesota. and Parcel 2: Outlot A, ARENS NORLING ADDITION, Hennepin County, Minnesota. Abstract ALTA/NSPS OPTIONAL TABLE A NOTES (The following items reference Table A optional survey responsibilities and specifications) 2)Site Address: 6700 Pioneer Trail, Corcoran, MN 55357 3)Flood Zone Information: This property appears to lie in Zone X (area determined to be outside of the 0.2% annual chance floodplain) per Flood Insurance Rate Map, Community Panel No. 27053c0134F, effective date of 11/4/2016. 4)Parcel Area Information: Gross Area: ± 1,685,065 s.f. ~ ± 38.684 acres Parcel 1 Area: 108,653 s.f ~ 2.494 acres Parcel 2 Area: ± 1,576,412 s.f.~ ± 36.190 acres Wet Area: ± 3,048 s.f. ~ ± 0.070 acres Net Area: ± 1,682,017 s.f.~ ± 38.614 acres *We do not affirmatively insure the quantity of acreage set forth in the description 5)Benchmark: Elevations are based on Hennepin County Control Station Name: PATNODE, which has an elevation of: 1027.27 feet (NAVD88). Contours were derived from field observations. 6)Zoning Information: The current Zoning for the subject property is RR (Rural Residential) per the City of Corcoran's zoning map dated July 2024. The setback, height, and floor space area restrictions for said zoning designation were obtained from the city of Corcoran's web site and verified with the city planner via email 12/11/24, and are as follows: Principal Structure Setbacks - Front: 50 feet (Pioneer Trail) Side: 25 feet Rear: 25 feet Height: 35 feet *Please note that the zoning information shown hereon may have been amended through a city process. We recommend that a zoning letter be obtained from the Zoning Administrator for the current restrictions for this site. All setback information and hardcover data for planning and design must be verified by all parties involved in the design and planning process prior to any planning or construction. We have not received the current zoning classification and building setback requirements from the insurer. 11)Utilities: We have shown the location of utilities to the best of our ability based on observed evidence together with evidence from the following sources: plans obtained from utility companies, plans provided by client, markings by utility companies and other appropriate sources. We have used this information to develop a view of the underground utilities for this site. However, lacking excavation, the exact location of underground features cannot be accurately, completely and reliably depicted. Where additional or more detailed information is required, the client is advised that excavation may be necessary. Also, please note that seasonal conditions may inhibit our ability to visibly observe all the utilities located on the subject property. A Gopher State One Call was submitted for this survey. Please reference Ticket No. 243320904 for a list of utility operators in this area. 20)Wetland Delineation: No Wetlands were delineated at the time of this certification. Included wetland is shown per the plat of ARENS NORLING ADDITION. SURVEY REPORT This map and report was prepared with the benefit of a Commitment for Title Insurance issued by First American Title Insurance Company, File No. 1667275, dated December 17th, 2024. 1)We note the following with regards to Schedule B of the herein referenced Title Commitment: a)Item no.'s 1-11, 13, 15, & 16 are not survey related. b)Item no. 12: Drainage and utility easement(s) as shown on the recorded plat. Affects: Parcel 1. SHOWN HEREON A c)Item no. 14: Rights of the United States of America and/or the State of Minnesota, the county, the municipality, and the public, in and to that part of the land which may be within Wetlands. Affects: Parcel 2. SHOWN HEREON B 2)Observations/Comments noted hereon per field survey such as (but not limited to): access, occupation, and easements and/or servitudes: a)There is a discrepancy between the property description and what is shown on the graphic of the ARENS NORLING ADDITION plat. The 2nd paragraph of the description calls for a point on the southerly line of the Northeast Quarter of Section 31, distant 932.50 feet westerly of the southeast corner of said Northeast Quarter to a point on the northerly line of said Northeast Quarter distant 932.50 feet westerly of the northeast corner to describe the easterly line of the property. The graphic of the plat shows a distance of 932.25 feet from each of the respective corners. This creates a 0.25 foot gap between the described boundary line and the boundary line represented on the plat. The easterly boundary line on this survey reflects the described distance of 932.50 feet from the respective section corners. b)There exists a gap of unknown ownership between the west line of the ARENS NORLING ADDITION plat and the east line of the BINA MEADOWS plat. c)There is a portion of landscaping and possibly part of a septic system that falls within the subject property along the easterly line in the southeast part of the subject property. Bearings are based on the Hennepin County Coordinate System (NAD 83 - 1986 adj.) V I C I N I T Y M A P N O S C A L E NO R T H Fe n c e Li n e Bo u n d a r y Li n e Fence ties are shown on the side of the boundary line that the fence is located on. 0 SCALE IN FEET 50 25 25 50 100 SITE To: Robb Norling, and First American Title Insurance Company: This is to certify that this map or plat and the survey on which it is based were made in accordance with the 2021 Minimum Standard Detail Requirements for ALTA/NSPS Land Title Surveys, jointly established and adopted by ALTA and NSPS, and includes Table A Items 1 - 5, 6(b), 7(a), 8, 11, and 18. The field work was completed on 12/6/24. Date of Plat or Map: January 7th, 2025 ________________________________________________________ Colyn M. Tvete, PLS Minnesota License No. 62269 A A B 187 Δ PI O N E E R T R A I L Δ P A R C E L 1 P A R C E L 2 Δ DETAIL A SR R G N NE ENIG E D E S I E NN S US S Y R S O E R E V R P L A NO.BY DATE REVISIONFIELD CREW DM PH DRAWN ABE CHECKED CMT DATE 12/13/24 USE (INCLUDING COPYING, DISTRIBUTION, AND/OR CONVEYANCE OF INFORMATION) OF THIS PRODUCT IS STRICTLY PROHIBITED WITHOUT SATHRE-BERGQUIST, INC.'s EXPRESS WRITTEN AUTHORIZATION. USE WITHOUT SAID AUTHORIZATION CONSTITUTES AN ILLEGITIMATE USE AND SHALL THEREBY INDEMNIFY SATHRE-BERGQUIST, INC. OF ALL RESPONSIBILITY. SATHRE-BERGQUIST, INC. RESERVES THE RIGHT TO HOLD ANY ILLEGITIMATE USER OR PARTY LEGALLY RESPONSIBLE FOR DAMAGES OR LOSSES RESULTING FROM ILLEGITIMATE USE. FILE NO.SATHRE BERGQUIST INC. 14000 25TH AVENUE NORTH, SUITE 120 PLYMOUTH MN 55447 (952) 476-6000 WW.SATHRE.COM TREE INVENTORY Prepared by: Stephen Nicholson CF Certified Forester #2369 Certified Arborist MN4305-A TREEBIZ LLC. 651-336-8095 ALTA/NSPS LAND TITLE SURVEY PREPARED FOR: ROBB NORLING 2 2 64380-001 Hennepin County CORCORAN, MINNESOTA TWP:119-RGE.23-SEC.31 Bearings are based on the Hennepin County Coordinate System (NAD 83 - 1986 adj.) NO R T H 0 SCALE IN FEET 40 20 20 40 80 188 18 9 19 0 19 1 19 2 19 3 19 4 STAFF REPORT Agenda Item: 6.j Council Meeting: June 23, 2025 Prepared By: Lauren Letsche, Engineering Development Superintendent, Topic: Chisholm Trail Improvements - Resolution 2025-70 Approving Plans/Specs; Authorize Bids Action Required: Authorization Summary Council should review and consider the attached engineering memorandum. Financial/Budget The project is anticipated to be funded by a combination of special assessments and local funds (2024 General Fund - Asphalt Maintenance line item and Pavement Management Fund). Options Approve Resolution 2025-70 Approving Plans and Specifications and Ordering Advertisement for Bids of the Chisholm Trail Improvements project. Decline. Recommendation Approve Resolution 2025-70 Approving Plans and Specifications and Ordering Advertisement for Bids of the Chisholm Trail Improvements project. Council Action Consider a motion to approve Resolution 2025-70 Approving Plans and Specifications and Ordering Advertisement for Bids of the Chisholm Trail Improvements project. Attachments 1. Memo_Chisholm Trail Request Authorization for Bid.pdf 2. Resolution 2025-70 Approving Plans and Specifications and Ordering Advertisments for Bids.pdf 195 Memo To: Kevin Mattson, City Engineer/PW Director From: Steve Hegland, PE Project/File: 193807366 Date: June 17, 2025 Subject: Request for Authorization to Bid – Chisholm Trail Improvement Project Council Action Requested We are requesting that the City Council review and accept the plans and specifications for the Chisholm Trail Improvement Project. Attached to this memo are select plan sheets from the project as well as the advertisement for bid. Project Description This project includes the roadway improvements and select drainage improvements for Chisholm Trail from County Road 30 to the end of the roadway. The roadway will be improved via a full depth reclamation, which includes grinding the existing asphalt pavement with the gravel subbase to create a new aggregate base. This new aggregate base is then shaped and compacted with a new bituminous roadway paved upon. The project also includes select drainage improvements in two areas of the ditches adjacent to the roadway to ensure drainage is maintained and does not impact the integrity of the road or subgrade. With the project, draintile is also added at the lowpoints in the roadway. Schedule The following is an anticipated schedule: · Council Authorizes Ad for Bids June 23rd · Project Bidding Period July · Bid Opening July 31st · Council Awards Bid August 14th · Project Construction September/October · Substantial Completion October 2025 · Final Assessment Hearing October 2025 · Final Completion May 2026 196 June 17, 2025 Kevin Mattson Page 2 of 2 Reference: Request to Bid – Chisholm Trail Improvement Project Cost and Funding The total estimated cost of the project is $419,052.00 including estimated construction costs and project administration. The project is partially financed via special assessments, which are estimated to be $81,000 based on the preliminary assessment roll with the remaining project costs funded from local street funds. Engineer’s Recommendation We recommend that the City Council review and Accept the Plans and Specification and authorize the advertisement for bids for the Chisholm Trail Improvement Project. STANTEC CONSULTING SERVICES INC. Steven Hegland, PE Project Engineer Attachments: · Advertisement for Bid · Engineers Opinion of Probably Cost · Chisholm Trail Improvement Plans 197 Project No. 193807366 Advertisement for Bids 00 11 13-1 SECTION 00 11 13 ADVERTISEMENT FOR BIDS NOTICE TO CONTRACTORS Electronic Bid Proposals will be received by the City of Corcoran, 8200 County Road 116, Corcoran, Minnesota 55340, on the QuestCDN.com website via the VirtuBid electronic bidding application. Only electronic bids will be accepted for this project. Bids will be received on the QuestCDN.com website, until 1:00 p.m., Wednesday, July 31st, 2025 at which time such bids will be publicly opened electronically and reviewed for the furnishing of all labor, materials, and all else necessary for the following: Chisholm Trail Improvements The work, in accordance with Drawings and Specifications prepared by Stantec Consulting Services Inc., consists of the following major items of work and approximate quantities: 8190 Square Yard Reclaim Bituminous Pavement 3670 Linear Feet Draintile 940 Tons Bituminous Base Pavement 710 Tons Bitumionus Wear Pavement Together with selective demolition, traffic control, erosion controls, restoration, drainage improvements, and other related appurtenances. Each bid proposal shall be accompanied by a "Bid Security" in the form of a certified check made payable to the City of Corcoran” (OWNER) in the amount not less than five percent (5%) of the total bid, or a surety bond in the same amount, running to the OWNER, with the surety company thereon duly authorized to do business in the State of Minnesota. Such Bid Security to be a guarantee that the bidder will not, without the consent of the OWNER, withdraw their bid for a period of ninety (90) days after the opening of bids, and if awarded a contract, will enter into a contract with the OWNER; and the amount of the certified check will be retained or the bond enforced by the OWNER in case the bidder fails to do so. All bid securities except those of the three lowest bidders will be returned within five days after the opening of bids. Eligible Bidders for this project must meet the Minimum Criteria as defined in the Responsible Contractor Requirement in accordance with Minnesota Statutes § 16C.285, subdivision 3, and additional criteria required by the OWNER. Bid Proposals shall be submitted on forms furnished for that purpose. Bids shall be submitted electronically through the QuestCDN website in accordance with the Instructions to Bidders. No bidder shall withdraw their bid, without the consent of the OWNER, for the period of days indicated above after the date for the opening thereof. The OWNER, however, reserves the right to reject any or all bids and to waive any minor irregularities, informalities, or discrepancies. A work history detailing qualifications and past experience must be provided upon request. 198 Project No. 193807366 Advertisement for Bids 00 11 13-2 The Project Manual is available on QuestCDN (www.questcdn.com). You may download the digital plan documents for $40.00 by inputting Quest Project #xxxxx on the website’s project search page. Please contact QuestCDN at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information, and submission of electronic bids. Direct inquiries to Steve Hegland at (763) 479-4237 or steven.hegland@stantec.com Steven Hegland Project Engineer Stantec Consulting Services PUBLISHED: QuestCDN.com: July 3, 2025 Crow River News July 3, 2025 199 9723 CHISHOLM TRAIL MICHAEL JAMIESON/NATALIE JAMIESON 9735 CHISHOLM TRAIL CHAD & AMBER KOCKELMAN 9801 CHISHOLM TRAIL FRITZ E PETERSON/JENNIFER R PETERSON 21650 CO RD NO 30 ROGER L & JANET HANSON 9810 CHISHOLM TRAIL ERNEST UNDERWOOD 9723 CHISHOLM TRAIL MICHAEL JAMIESON/NATALIE JAMIESON 9735 CHISHOLM TRAIL CHAD & AMBER KOCKELMAN 9801 CHISHOLM TRAIL FRITZ E PETERSON/JENNIFER R PETERSON 21650 CO RD NO 30 ROGER L & JANET HANSON 9810 CHISHOLM TRAIL ERNEST UNDERWOOD 10+00 11+00 12+00 13+00 14+00 15+00 16+00 17+00 18+00 CO CO N SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO. WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N , O R R E P O R T AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F PR I N T N A M E : SI G N A T U R E : DA T E : LI C . N O . REVISION CHECKED Pl o t D a t e : 0 6 / 1 7 / 2 0 2 5 - 1 2 : 0 4 p m Dr a w i n g n a m e : \ \ U s 0 2 4 2 - p p f s s 0 1 \ s h a r e d _ p r o j e c t s \ 1 9 3 8 0 7 3 6 6 \ d r a f t i n g \ 0 3 - D E S I G N \ 1 _ C A D \ 3 P L A N S H E E T S \ C 3 0 1 . d w g Xr e f s : , B O R D E R , X S N O , X S P L , X S X T TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R A L L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G - A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D T O S T A N T E C W I T H O U T D E L A Y . TH E C O P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P E R T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . CI T Y O F C O R C O R A N , M I N N E S O T A CH I S H O L M T R A I L I M P R O V E M E N T P R O J E C T 193807366 -- - --- ADG --- --- EN G I N E E R MI N N E S O T A . -- - -- - -- - --- 73 3 M a r q u e t t e A v e n u e , S u i t e 1 0 0 0 Mi n n e a p o l i s , M N 5 5 4 0 2 ww w . s t a n t e c . c o m RO A D W A Y A N D G R A D I N G P L A N C-301 CHISHOLM TRAIL CR 3 0 ( 9 7 T H A V E N ) CLEAN PIPE CULVERT, REGRADE 25 FEET DOWNSTREAM CLEAN PIPE CULVERT, REGRADE 25 FEET DOWNSTREAM CONNECT TO EXISTING DRAINTILE OUTLET AND DISCHARGE COMBINED OUTLET TO DITCH. CONNECT TO EXISTING DRAINTILE OUTLET AND DISCHARGE COMBINED OUTLET TO DITCH. SEDIMENT CONTROL LOG TYPE STRAW - MAINTAINED, TYP 3" BITUMINOUS DRIVEWAY PAVEMENT, TYP SAWCUT BITUMINOUS PAVEMENT (FULL DEPTH), TYP SALVAGE AND REINSTALL MAILBOX 1.5" BITUMINOUS DRIVEWAY PAVEMENT, TYP 200 9807 CHISHOLM TRAIL PHILIP & MARGARET KARINIEMI 9829 CHISHOLM TRAIL LEE J PFLUG & REBECCA PFLUG 9837 CHISHOLM TRAIL EDWARD C & PATRICIA A SAXTON 9832 CHISHOLM TRAIL WARREN L & MAMIE C JACOBSON 9820 CHISHOLM TRAIL HAL K & KRISTINE M SAULSBURY 9810 CHISHOLM TRAIL ERNEST UNDERWOOD 9807 CHISHOLM TRAIL PHILIP & MARGARET KARINIEMI 9829 CHISHOLM TRAIL LEE J PFLUG & REBECCA PFLUG 9837 CHISHOLM TRAIL EDWARD C & PATRICIA A SAXTON 9832 CHISHOLM TRAIL WARREN L & MAMIE C JACOBSON 9820 CHISHOLM TRAIL HAL K & KRISTINE M SAULSBURY 9810 CHISHOLM TRAIL ERNEST UNDERWOOD 18+00 19+00 20+00 21+00 22+00 23+00 24+00 25 + 0 0 2 6 + 0 0 2 7 + 0 0 CO CO CO CO N SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO. WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N , O R R E P O R T AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F PR I N T N A M E : SI G N A T U R E : DA T E : LI C . N O . REVISION CHECKED Pl o t D a t e : 0 6 / 1 7 / 2 0 2 5 - 1 2 : 0 5 p m Dr a w i n g n a m e : \ \ U s 0 2 4 2 - p p f s s 0 1 \ s h a r e d _ p r o j e c t s \ 1 9 3 8 0 7 3 6 6 \ d r a f t i n g \ 0 3 - D E S I G N \ 1 _ C A D \ 3 P L A N S H E E T S \ C 3 0 1 . d w g Xr e f s : , B O R D E R , X S N O , X S P L , X S X T TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R A L L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G - A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D T O S T A N T E C W I T H O U T D E L A Y . TH E C O P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P E R T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . CI T Y O F C O R C O R A N , M I N N E S O T A CH I S H O L M T R A I L I M P R O V E M E N T P R O J E C T 193807366 -- - --- ADG --- --- EN G I N E E R MI N N E S O T A . -- - -- - -- - --- 73 3 M a r q u e t t e A v e n u e , S u i t e 1 0 0 0 Mi n n e a p o l i s , M N 5 5 4 0 2 ww w . s t a n t e c . c o m RO A D W A Y A N D G R A D I N G P L A N C-302 CHISHOLM TRAIL GRADE TO DRAIN CONNECT TO EXISTING DRAINTILE OUTLET AND DISCHARGE COMBINED OUTLET TO DITCH. CONNECT TO EXISTING DRAINTILE OUTLET AND DISCHARGE COMBINED OUTLET TO DITCH. SEDIMENT CONTROL LOG TYPE STRAW - MAINTAINED, TYP SALVAGE AND REINSTALL MAILBOX 3" BITUMINOUS DRIVEWAY PAVEMENT, TYP SAWCUT BITUMINOUS PAVEMENT (FULL DEPTH), TYP SALVAGE AND REINSTALL MAILBOX SALVAGE AND REINSTALL MAILBOX 1.5" BITUMINOUS DRIVEWAY PAVEMENT, TYP 201 9901 CHISHOLM TRAIL CHRISTOPHER RUST/KELLY RUST 9915 CHISHOLM TRAILCASSANDRA KOCIEMBA GRUBER/MICHAEL SEAN GRUBER 9919 CHISHOLM TRAIL DONN SCHEPERS 9935 CHISHOLM TRAIL MICAH L LOTHER/KATHERINE L LOTHER 9947 CHISHOLM TRAIL RANDALL H & CARLA C ECKHOFF 9940 CHISHOLM TRAIL STEVEN G EITREIM/HEIDI J EITREIM 9920 CHISHOLM TRAIL DOUGLAS D/BARBARA J NYSTROM 9900 CHISHOLM TRAIL DAVID C VANDUSEN 9901 CHISHOLM TRAIL CHRISTOPHER RUST/KELLY RUST 9915 CHISHOLM TRAILCASSANDRA KOCIEMBA GRUBER/MICHAEL SEAN GRUBER 9919 CHISHOLM TRAIL DONN SCHEPERS 9935 CHISHOLM TRAIL MICAH L LOTHER/KATHERINE L LOTHER 9947 CHISHOLM TRAIL RANDALL H & CARLA C ECKHOFF 9940 CHISHOLM TRAIL STEVEN G EITREIM/HEIDI J EITREIM 9920 CHISHOLM TRAIL DOUGLAS D/BARBARA J NYSTROM 9900 CHISHOLM TRAIL DAVID C VANDUSEN 27 + 0 0 28 + 0 0 29 + 0 0 30+ 0 0 31+00 32+00 33+00 34+00 35 + 0 0 3 6 + 0 0 36 + 9 3 CO CO CO CO CO CO N SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO. WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N , O R R E P O R T AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F PR I N T N A M E : SI G N A T U R E : DA T E : LI C . N O . REVISION CHECKED Pl o t D a t e : 0 6 / 1 7 / 2 0 2 5 - 1 2 : 0 5 p m Dr a w i n g n a m e : \ \ U s 0 2 4 2 - p p f s s 0 1 \ s h a r e d _ p r o j e c t s \ 1 9 3 8 0 7 3 6 6 \ d r a f t i n g \ 0 3 - D E S I G N \ 1 _ C A D \ 3 P L A N S H E E T S \ C 3 0 1 . d w g Xr e f s : , B O R D E R , X S N O , X S P L , X S X T TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R A L L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G - A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D T O S T A N T E C W I T H O U T D E L A Y . TH E C O P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P E R T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . CI T Y O F C O R C O R A N , M I N N E S O T A CH I S H O L M T R A I L I M P R O V E M E N T P R O J E C T 193807366 -- - --- ADG --- --- EN G I N E E R MI N N E S O T A . -- - -- - -- - --- 73 3 M a r q u e t t e A v e n u e , S u i t e 1 0 0 0 Mi n n e a p o l i s , M N 5 5 4 0 2 ww w . s t a n t e c . c o m RO A D W A Y A N D G R A D I N G P L A N C-303 CHISHOLM TRAIL CONNECT TO EXISTING DRAINTILE OUTLET AND DISCHARGE COMBINED OUTLET TO DITCH. SEDIMENT CONTROL LOG TYPE STRAW - MAINTAINED, TYP SALVAGE AND REINSTALL MAILBOX 3" BITUMINOUS DRIVEWAY PAVEMENT, TYP SAWCUT BITUMINOUS PAVEMENT (FULL DEPTH), TYP 1.5" BITUMINOUS DRIVEWAY PAVEMENT, TYP 6" CONCRETE DRIVEWAY PAVEMENT, TYP SAWCUT BITUMINOUS PAVEMENT (FULL DEPTH), TYP UNIFORMLY GRADE TO DRAIN, HYDRAULIC BONDED FIBER MATRIX, SEEDING - MIXTURE 25 - 151, TYP TRM, TYP 202 OPINION OF PROBABLE COST CITY OF CORCORAN CHISHOLM TRAIL FEASIBILITY FULL DEPTH RECLAIMATION NO. ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE 1 MOBILIZATION LS 1 15,000.00$ 15,000.00$ 2 TRAFFIC CONTROL LS 1 2,500.00$ 2,500.00$ 3 SALVAGE & REINSTALL MAILBOX EA 5 250.00$ 1,250.00$ 4 SAWCUT BITUMINOUS PAVEMENT (FULL DEPTH) LF 200 3.00$ 600.00$ 5 1.5" MILL BITUMINOUS PAVEMENT SY 123 5.00$ 615.00$ 6 RECLAIM BITUMINOUS PAVEMENT SY 8190 3.50$ 28,665.00$ 7 REMOVE BITUMINOUS DRIVEWAY SY 78 10.00$ 780.00$ 8 REMOVE CONCRETE DRIVEWAY SY 39 10.00$ 390.00$ 9 EXCAVATE, LOAD & HAUL RECLAIM AGGREGATE CY 231 20.00$ 4,620.00$ 10 TOPSOIL CY 147 35.00$ 5,145.00$ 11 SEDIMENT CONTROL LOG TYPE STRAW - MAINTAINED LF 260 6.00$ 1,560.00$ 12 MACHINE SLICED SILT FENCE LF 560 6.00$ 3,360.00$ 13 TRM SY 180 40.00$ 7,200.00$ 14 STABILIZED CONSTRUCTION ENTRANCE EA 1 2,500.00$ 2,500.00$ 15 RESTORATION LS 1 5,000.00$ 5,000.00$ 79,185.00$ 16 COMMON EXCAVATION OFFSITE CY 153 40.00$ 6,120.00$ 17 CLEAN PIPE CULVERT LF 50 70.00$ 3,500.00$ 18 DITCH GRADING LF 250 50.00$ 12,500.00$ 22,120.00$ 19 4" SCH. 40 PERFORATED DRAINTILE LF 3670 13.00$ 47,710.00$ 20 4" SCH. 40 DRAINTILE CLEANOUT EA 12 250.00$ 3,000.00$ 21 4" PRECAST CONCRETE DRAINTILE HEADWALL EA 12 675.00$ 8,100.00$ 22 COARSE FILTER AGGREGATE (3/4" CLEAR WASHED ROCK) TON 290 53.50$ 15,515.00$ 23 GEOTEXTILE FABRIC, TYPE 5 NON-WOVEN SY 910 2.50$ 2,275.00$ 24 RECLAIMED AGGREAGE BASE -DRIVEWAY BASE TON 40 10.00$ 400.00$ 25 CLASS 2 AGGREGATE SHOULDER TON 135 45.00$ 6,075.00$ 26 ROAD PREPARATION RDST 27 500.00$ 13,250.00$ 27 TYPE SP 12.5 NON-WEARING COURSE MIXTURE (3,B) TON 940 85.00$ 79,900.00$ 28 TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) TON 710 90.00$ 63,900.00$ 29 BITUMINOUS TACK COAT GAL 390 5.00$ 1,950.00$ 30 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) TON 10 250.00$ 2,500.00$ 31 CONCRETE DRIVEWAY SY 37 90.00$ 3,330.00$ 247,905.00$ 349,210.00$ 349,210.00$ 69,842.00$ 419,052.00$ 19387366 June 17, 2025 TOTAL CONSTRUCTION COST LEGAL, ENGINEERING, ADMIN, FINANCE TOTAL PROJECT COSTS SUBTOTAL BASE BID SCHEDULE SCHEDULE A - REMOVALS, EARTHWORK, AND RESTORATION SUBTOTAL SCHEDULE A SCHEDULE C - STREETS SUBTOTAL SCHEDULE C SCHEDULE B - DRAINAGE SUBTOTAL SCHEDULE B Chisholm Trail Feasibility City of Corcoran 193807366 PAGE 1 OF 1 203 City of Corcoran June 23rd, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-70 Page 1 of 2 Motion By: Seconded By: A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS OF THE CHISHOLM TRAIL IMPROVEMENTS PROJECT WHEREAS, on May 8th, 2025, the city council passed a motion to order the design of the Chisholm Trail Improvements Project (the “Project”) authorizing Stantec (the “Project Engineer”) to prepare plans and specifications for such Project; and WHEREAS, the Project Engineer has prepared plans and specifications for the Project, the improvement of the Chisholm Trail to the respective connections with County Road 30; and WHEREAS, on June 23rd, 2025, the plans and specifications were presented to the city council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA: 1. The plans and specifications for the Chisholm Trail Improvements Project dated June 17, 2025, are hereby approved. 2. The Project Engineer is directed to insert in the official paper an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 21 days, shall specify the work to be done, shall state that bids will be received by the Project Engineer until 1 p.m. on July 31st, 2025, at which time they will be opened electronically by the Project Engineer, will then be tabulated, and will be considered by the council at 7 p.m. on August 14th, 2025 in the council chambers of the city hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed as set forth in the instructions to bidders in compliance with the requirements of electronic bidding and bid security. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 23rd day of June 2025. ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal 204 City of Corcoran June 23rd, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-70 Page 2 of 2 Debora Johnson – City Clerk 205 STAFF REPORT Agenda Item: 6.k Council Meeting: June 23, 2025 Prepared By: Kevin Mattson, Public Works Director, Topic: Stieg Road Improvements - Pay Request 9 Action Required: Approval Summary Council should review and consider the attached engineering memorandum. Staff recommends the City Council approve Pay Application 9 for the Stieg Road Improvements project to Fehn Companies, Inc. in the amount of $219,510.21. Financial/Budget The Stieg Road Improvements project is funded via escrow by the Amberly-Bellwether development. Options Approve Pay Request 9 for the Stieg Road Improvements project to Fehn Companies, Inc. in the amount of $219,510.21. Decline. Recommendation Approve Pay Request 9 for the Stieg Road Improvements project to Fehn Companies, Inc. in the amount of $219,510.21. Council Action Consider a motion to approve Pay Request 9 for the Stieg Road Improvements project to Fehn Companies, Inc. in the amount of $219,510.21. Attachments 1. PAY REQUEST #9_STIEG ROAD IMPROVEMENTS.pdf 206 Memo To: Kevin Mattson, PE, PW Director From: Steve Hegland, PE Nick Wyers, PE Project/File: 227704864 Date: June 12, 2025 Subject: Pay Request #9 to Fehn Companies, Inc. – Stieg Road Improvements Council Action Requested Staff recommends the City Council Approve Pay Application #9 for the Stieg Road Improvements project to Fehn Companies, Inc. in the amount of $219,510.21. Summary Pay request #9 includes costs associated with finalizing the grading of the gravel in the road base, installing concrete curb and gutter, and paving a base course of asphalt for the extents of Phase 2. Final grading and restoration, landscape, wear course paving, and striping work will be completed, The signed pay request form and pay application are attached for review. Below is a summary of the work completed to date: Total Contract Value to Date $2,035,953.83 Work Completed to Date $1,619.676.16 5% Retainage $80,983.81 Amount Paid to Date $1,319,182.14 Total Pay App #9 $219,510.21 Engineer’s Recommendation We recommend approving Pay Request #9 to Fehn Companies, Inc. in the amount of $219,510.21. 207 Pay Request #9 City of Corcoran Stieg Road Improvements Project Number: 227704864 6/11/2025 LINE NO. ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE BASE BID: QUANTITY COST QUANTITY COST QUANTITY COST 1 MOBILIZATION LUMP SUM 1 $47,685.00 47,685.00$ 1 47,685.00$ 0.75 35,763.75$ 0.25 11,921.25$ 2 TRAFFIC CONTROL LUMP SUM 1 $4,794.00 4,794.00$ 1 4,794.00$ 1.00 4,794.00$ 0.00 -$ 3 CLEARING & GRUBBING TREE 21 $715.00 15,015.00$ 42.15 30,137.25$ 42.15 30,137.25$ 0.00 -$ 4 CLEARING & GRUBBING ACRE 0.15 $15,582.00 2,337.30$ 0.15 2,337.30$ 0.15 2,337.30$ 0.00 -$ 5 SALVAGE AND REINSTALL TRAFFIC SIGN EACH 8 $255.00 2,040.00$ 3 765.00$ 3.00 765.00$ 0.00 -$ 6 REMOVE TRAFFIC SIGN AND POST EACH 2 $40.80 81.60$ 0 -$ 0.00 -$ 0.00 -$ 7 REMOVE STORM SEWER PIPE LIN FT 252 $4.55 1,146.60$ 116 527.80$ 116.00 527.80$ 0.00 -$ 8 REMOVE 4" DRAINTILE LIN FT 548 $3.50 1,918.00$ 548 1,918.00$ 548.00 1,918.00$ 0.00 -$ 9 REMOVE PIPE APRON EACH 10 $137.70 1,377.00$ 4 550.80$ 4.00 550.80$ 0.00 -$ 10 REMOVE CURB AND GUTTER LIN FT 10 $5.80 58.00$ 38 220.40$ 38.00 220.40$ 0.00 -$ 11 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 40 $6.95 278.00$ 0 -$ 0.00 -$ 0.00 -$ 12 REMOVE CONCRETE PAVEMENT SQ YD 10 $12.00 120.00$ 0 -$ 0.00 -$ 0.00 -$ 13 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT 40 $6.20 248.00$ 0 -$ 0.00 -$ 0.00 -$ 14 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 110 $3.10 341.00$ 110 341.00$ 0.00 -$ 110.00 341.00$ 15 REMOVE BITUMINOUS TRAIL PAVEMENT SQ YD 100 $3.40 340.00$ 0 -$ 0.00 -$ 0.00 -$ 16 REMOVE BITUMINOUS PAVEMENT SQ YD 1190 $1.75 2,082.50$ 0 -$ 0.00 -$ 0.00 -$ 17 EDGE MILL BITUMINOUS PAVEMENT SQ YD 50.00 $25.50 1,275.00$ 0 -$ 0.00 -$ 0.00 -$ 18 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 150 $2.00 300.00$ 150 300.00$ 85.00 170.00$ 65.00 130.00$ 19 REMOVE PAVEMENT MARKINGS LUMP SUM 1 $3,060.00 3,060.00$ 0 -$ 0.00 -$ 0.00 -$ 20 4" SCHEDULE 80 CONDUIT CROSSING LIN FT 560 $11.20 6,272.00$ 370 4,144.00$ 370.00 4,144.00$ 0.00 -$ 21 RELOCATE PRIVATE IRRIGATION SYSTEM EACH 1 $3,595.00 3,595.00$ 0 -$ 0.00 -$ 0.00 -$ 22 TEMPORARY MAILBOXES LUMP SUM 1 $1,233.00 1,233.00$ 1 1,233.00$ 1.00 1,233.00$ 0.00 -$ 23 STREET SWEEPER (WITH PICKUP BROOM) HOUR 25 $165.00 4,125.00$ 0 -$ 0.00 -$ 0.00 -$ 24 WATER FOR DUST CONTROL MGAL 50 $76.00 3,800.00$ 20 1,520.00$ 20.00 1,520.00$ 0.00 -$ 25 SALVAGE AND REINSTALL MAILBOXES EACH 12 $231.00 2,772.00$ 15 3,465.00$ 15.00 3,465.00$ 0.00 -$ 26 SALAVAGE AND RELOCATE FENCE LIN FT 324 $31.00 10,044.00$ 100 3,100.00$ 100.00 3,100.00$ 0.00 -$ 27 SALVAGE AND RELOCATE HYDRANT AND VALVE EACH 1 $5,100.00 5,100.00$ 1 5,100.00$ 1.00 5,100.00$ 0.00 -$ 28 GEOTEXTILE FABRIC, TYPE 5 NON-WOVEN SQ YD 16700 $2.75 45,925.00$ 16700 45,925.00$ 16,700.00 45,925.00$ 0.00 -$ 29 COMMON EXCAVATION - OFFSITE (EV) CU YD 12500 $16.20 202,500.00$ 10105 163,701.00$ 10,105.00 163,701.00$ 0.00 -$ 30 COMMON EXCAVATION - ONSITE (EV) CU YD 19110 $3.75 71,662.50$ 16955 63,581.25$ 16,955.00 63,581.25$ 0.00 -$ 31 COMMON BORROW (EV)CU YD 200 $29.55 5,910.00$ 0 -$ 0.00 -$ 0.00 -$ 32 SELECT GRANULAR BORROW, 5% MODIFIED TON 7600 $11.10 84,360.00$ 7436 82,539.60$ 7,436.00 82,539.60$ 0.00 -$ 33 AGGREGATE BASE CLASS 5 100% CRUSHED TON 12660 $20.20 255,732.00$ 16027.34 323,752.27$ 13,154.71 265,725.14$ 2,872.63 58,027.13$ 34 SHOULDER BASE AGGREGATE CLASS 2, 100% CRUSHED TON 96 $37.20 3,571.20$ 0 -$ 0.00 -$ 0.00 -$ 35 BITUMINOUS MATERIAL FOR TACK COAT GAL 802 $3.95 3,167.90$ 0 -$ 0.00 -$ 0.00 -$ 36 TYPE SP 12.5 WEARING COURSE MIX (3,C) TON 1930 $91.65 176,884.50$ 0 -$ 0.00 -$ 0.00 -$ 37 TYPE SP 12.5 NON WEAR COURSE MIX (3,C) TON 3850 $82.70 318,395.00$ 2394 197,983.80$ 1,173.22 97,025.29$ 1,220.78 100,958.51$ 38 TYPE SP 9.5 WEARING COURSE MIX (2,B) - DRIVEWAY TON 30 $169.00 5,070.00$ 0 -$ 0.00 -$ 0.00 -$ 39 TYPE SP 9.5 WEARING COURSE MIX (2,B) - TRAIL TON 420 $107.00 44,940.00$ 175.26 18,752.82$ 175.26 18,752.82$ 0.00 -$ 40 4" PERFORATED PVC SCH 40 DRAINTILE PIPE LIN FT 3810 $14.30 54,483.00$ 3696 52,852.80$ 3,696.00 52,852.80$ 0.00 -$ 41 4" PVC DRAINTILE CLEANOUT W/ THREADED CAP EACH 13 $255.00 3,315.00$ 14 3,570.00$ 14.00 3,570.00$ 0.00 -$ 42 6" PERFORATED PVC SCH 40 DRAINTILE PIPE LIN FT 75 $23.50 1,762.50$ 60 1,410.00$ 60.00 1,410.00$ 0.00 -$ 43 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 140 $73.50 10,290.00$ 118.5 8,709.75$ 33.50 2,462.25$ 85.00 6,247.50$ 44 CONCRETE CURB & GUTTER - DESIGN B418 LIN FT 5220 $17.35 90,567.00$ 5038 87,409.30$ 1,958.00 33,971.30$ 3,080.00 53,438.00$ 45 6" CONCRETE WALK SQ FT 940 $9.20 8,648.00$ 0 -$ 0.00 -$ 0.00 -$ 46 CONCRETE ADA PEDESTRIAN CURB RAMP EACH 4 $1,020.00 4,080.00$ 0 -$ 0.00 -$ 0.00 -$ 47 TRUNCATED DOMES SQ FT 78 $51.00 3,978.00$ 0 -$ 0.00 -$ 0.00 -$ 48 SIGN PANELS - STREET NAME EACH 8 $331.50 2,652.00$ 2 663.00$ 2.00 663.00$ 0.00 -$ 49 INSTALL SIGN TYPE C AND POST EACH 17 $122.40 2,080.80$ 6 734.40$ 6.00 734.40$ 0.00 -$ 50 SIGN PANELS TYPE C SQ FT 120 $38.80 4,656.00$ 37.5 1,455.00$ 37.50 1,455.00$ 0.00 -$ 51 STABILIZED CONSTRUCTION EXIT - MAINTAINED EACH 5 $1,491.00 7,455.00$ 0 -$ 0.00 -$ 0.00 -$ 52 STORM DRAIN INLET PROTECTION - MAINTAINED EACH 23 $306.00 7,038.00$ 0 -$ 0.00 -$ 0.00 -$ 53 CULVERT END PROTECTION - MAINTAINED EACH 9 $76.50 688.50$ 0 -$ 0.00 -$ 0.00 -$ COMPLETED TO DATE Less Previous Payments PAY REQUEST #9 June 2025 208 54 SALVAGE AND RESPREAD TOPSOIL SQ YD 13310 $1.90 25,289.00$ 7918 15,044.20$ 7,918.00 15,044.20$ 0.00 -$ 55 FERTILIZER TYPE 2 LB 280 $1.10 308.00$ 25 27.50$ 25.00 27.50$ 0.00 -$ 56 HYDROMULCH SQ YD 6420 $1.10 7,062.00$ 4927 5,419.70$ 4,927.00 5,419.70$ 0.00 -$ 57 SEED MIXTURE 25-151 LB 140 $3.75 525.00$ 0 -$ 0.00 -$ 0.00 -$ 58 SEED MIXTURE 25-131 LB 60 $4.10 246.00$ 60 246.00$ 60.00 246.00$ 0.00 -$ 59 EROSION CONTROL BLANKET - CATERGORY 25 SQ YD 120 $1.65 198.00$ 0 -$ 0.00 -$ 0.00 -$ 60 SILT FENCE, TYPE MS - MAINTAINED LIN FT 7300 $2.60 18,980.00$ 4483 11,655.80$ 4,483.00 11,655.80$ 0.00 -$ 61 SEDIMENT CONTROL LOG - MAINTAINED LIN FT 1000 $2.85 2,850.00$ 1600 4,560.00$ 1,600.00 4,560.00$ 0.00 -$ 62 CONNECT TO EXISTING STORM SEWER EACH 2 $745.00 1,490.00$ 2 1,490.00$ 2.00 1,490.00$ 0.00 -$ 63 12" PP PIPE STORM LIN FT 64 $40.80 2,611.20$ 37 1,509.60$ 37.00 1,509.60$ 0.00 -$ 64 12" METAL FLARED END SECTION EACH 4 $408.00 1,632.00$ 2 816.00$ 2.00 816.00$ 0.00 -$ 65 12" RC FLARED END SECTION W/TRASHGUARD EACH 3 $1,632.00 4,896.00$ 3 4,896.00$ 3.00 4,896.00$ 0.00 -$ 66 15" RC FLARED END SECTION W/TRASHGUARD EACH 2 $1,836.00 3,672.00$ 2 3,672.00$ 2.00 3,672.00$ 0.00 -$ 67 18" RC FLARED END SECTION W/TRASHGUARD EACH 2 $1,938.00 3,876.00$ 2 3,876.00$ 2.00 3,876.00$ 0.00 -$ 68 12" RC STORM PIPE LIN FT 523 $53.00 27,719.00$ 552 29,256.00$ 552.00 29,256.00$ 0.00 -$ 69 15" RC STORM PIPE LIN FT 740 $59.20 43,808.00$ 754 44,636.80$ 754.00 44,636.80$ 0.00 -$ 70 18" RC STORM PIPE LIN FT 427 $63.30 27,029.10$ 434 27,472.20$ 434.00 27,472.20$ 0.00 -$ 71 21" RC STORM PIPE LIN FT 143 $73.50 10,510.50$ 137 10,069.50$ 137.00 10,069.50$ 0.00 -$ 72 36" RC STORM PIPE LIN FT 13 $194.00 2,522.00$ 9 1,746.00$ 9.00 1,746.00$ 0.00 -$ 73 INSTALL PRECAST STORM STRUCTURE (SUPPLIED BY OWNER) EACH 6 $1,734.00 10,404.00$ 6 10,404.00$ 6.00 10,404.00$ 0.00 -$ 74 CONSTRUCT 4' DIAMETER PRECAST STORM STRUCTURE EACH 5 $4,182.00 20,910.00$ 5 20,910.00$ 5.00 20,910.00$ 0.00 -$ 75 CONSTRUCT 9' DIAMETER PRECAST STORM STRUCTURE EACH 1 $20,400.00 20,400.00$ 1 20,400.00$ 1.00 20,400.00$ 0.00 -$ 76 CONSTRUCT 2' x 3' CATCH BASIN EACH 5 $3,264.00 16,320.00$ 5 16,320.00$ 5.00 16,320.00$ 0.00 -$ 77 6" PRECAST CONCRETE HEADWALL EACH 1 $714.00 714.00$ 1 714.00$ 1.00 714.00$ 0.00 -$ 78 RANDOM CLASS 3 GRANITE RIP RAP TON 12 $110.00 1,320.00$ 0 -$ 0.00 -$ 0.00 -$ 79 CONNECT TO EXISTING WATERMAIN EACH 2 $2,346.00 4,692.00$ 2 4,692.00$ 2.00 4,692.00$ 0.00 -$ 80 8" PVC C-900 DR-18 WATERMAIN LIN FT 94 $60.20 5,658.80$ 98 5,899.60$ 98.00 5,899.60$ 0.00 -$ 81 12" PVC C-900 DR-18 WATERMAIN LIN FT 1358 $80.60 109,454.80$ 1358 109,454.80$ 1,358.00 109,454.80$ 0.00 -$ 82 6" DIP CL 52 WATERMAIN LIN FT 3 $78.60 235.80$ 47.5 3,733.50$ 47.50 3,733.50$ 0.00 -$ 83 12" BUTTERFLY VALVE AND BOX EACH 1 $6,120.00 6,120.00$ 1 6,120.00$ 1.00 6,120.00$ 0.00 -$ 84 HYDRANT AND GATE VALVE EACH 1 $9,384.00 9,384.00$ 1 9,384.00$ 1.00 9,384.00$ 0.00 -$ 85 12" PLUG WITH BLOWOFF VALVE EACH 1 $878.00 878.00$ 1 878.00$ 1.00 878.00$ 0.00 -$ 86 DUCTILE IRON FITTINGS LB 1047 $13.30 13,925.10$ 866 11,517.80$ 866.00 11,517.80$ 0.00 -$ 87 4" SOLID LINE (WHITE) MULTI-COMPONENT LIN FT 1260 $0.75 945.00$ 0 -$ 0.00 -$ 0.00 -$ 88 4" SOLID LINE (YELLOW) MULTI-COMPONENT LIN FT 2640 $0.75 1,980.00$ 0 -$ 0.00 -$ 0.00 -$ 89 4" BROKEN LINE (YELLOW) MULTI-COMPONENT LIN FT 530 $0.75 397.50$ 0 -$ 0.00 -$ 0.00 -$ 90 4" DOTTED LINE (WHITE) MULTI-COMPONENT LIN FT 160 $0.75 120.00$ 0 -$ 0.00 -$ 0.00 -$ 91 4" DOUBLE SOLID LINE (YELLOW) MULTI-COMPONENT GROUND IN LIN FT 1540 $2.50 3,850.00$ 0 -$ 0.00 -$ 0.00 -$ 92 4" DOUBLE SOLID LINE (YELLOW) MULTI-COMPONENT LIN FT 2970 $1.50 4,455.00$ 0 -$ 0.00 -$ 0.00 -$ 93 6" SOLID LINE (WHITE) MULTI-COMPONENT GROUND IN LIN FT 2550 $1.40 3,570.00$ 0 -$ 0.00 -$ 0.00 -$ 94 6" SOLID LINE (WHITE) MULTI-COMPONENT LIN FT 6920 $0.90 6,228.00$ 0 -$ 0.00 -$ 0.00 -$ 95 6" DOTTED LINE (WHITE) MULTI-COMPONENT GROUND IN LIN FT 41 $1.40 57.40$ 0 -$ 0.00 -$ 0.00 -$ 96 24" SOLID LINE (YELLOW) MULTI-COMPONENT GROUND IN LIN FT 176 $19.80 3,484.80$ 0 -$ 0.00 -$ 0.00 -$ 97 24" SOLID LINE (YELLOW) MULTI-COMPONENT LIN FT 277 $12.00 3,324.00$ 0 -$ 0.00 -$ 0.00 -$ 98 CROSSWALK STRIPING MULTI-COMPONENT SQ FT 270 $9.90 2,673.00$ 0 -$ 0.00 -$ 0.00 -$ 99 PAVEMENT MESSAGE (WHITE) PREF THERM GROUND IN EACH 2 $525.00 1,050.00$ 0 -$ 0.00 -$ 0.00 -$ 100 PAVEMENT MESSAGE (WHITE) MULTI-COMPONENT EACH 22 $155.00 3,410.00$ 0 -$ 0.00 -$ 0.00 -$ TOTAL BASE BID: 1,982,434.90$ 1,547,999.54$ 1,316,936.16$ 231,063.38$ TOTAL ORIGINAL CONTRACT: 1,982,434.90$ LINE NO. ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE CHANGE ORDER #1 QUANTITY COST QUANTITY COST QUANTITY COST CO1.1 PAVEMENT MESSAGE (WHITE) MULTI-COMPONENT EA -1 155.00$ (155.00)$ 0 -$ 0.0 -$ 0.0 -$ CO1.2 4" SOLID LINE (WHITE) MULTI-COMPONENT LF -167 0.75$ (125.25)$ 0 -$ 0.0 -$ 0.0 -$ CO1.3 REMOVE HYDRANT LEAD LF 14 24.85$ 347.90$ 14 347.90$ 14.0 347.90$ 0.0 -$ CO1.4 SALVAGE AND REINSTALL 12" x 6" TEE EA 1 3,456.00$ 3,456.00$ 1 3,456.00$ 1.0 3,456.00$ 0.0 -$ CO1.5 6" DIP CL 52 WATERMAIN LF 21 78.60$ 1,650.60$ 0 -$ 0.0 -$ 0.0 -$ CO1.6 DUCTILE IRON FITTINGS LB 62 13.30$ 824.60$ 0 -$ 0.0 -$ 0.0 -$ CO1.7 HYDRANT EXTENSION EA 1 3,024.00$ 3,024.00$ 1 3,024.00$ 1.0 3,024.00$ 0.0 -$ COMPLETED TO DATE Less Previous Payments PAY REQUEST #9 June 2025 209 CO1.8 12" RC STORM PIPE LF 31 53.00$ 1,643.00$ 31 1,643.00$ 31.0 1,643.00$ 0.0 -$ CO1.9 SELECT GRANULAR BORROW, 5% MODIFIED TON -134 11.10$ (1,487.40)$ 0 -$ 0.0 -$ 0.0 -$ CO1.10 AGGREGATE BASE CLASS 5 100% CRUSHED TON -156 20.20$ (3,151.20)$ 0 -$ 0.0 -$ 0.0 -$ CO1.11 TYPE SP 12.5 WEARING COURSE MIX (3,C)TON -25 91.65$ (2,291.25)$ 0 -$ 0.0 -$ 0.0 -$ CO1.12 TYPE SP 12.5 NON WEAR COURSE MIX (3,C)TON -50 82.70$ (4,135.00)$ 0 -$ 0.0 -$ 0.0 -$ CO1.13 SALVAGE AND RESPREAD TOPSOIL LS 1 1,600.00$ 1,600.00$ 0 -$ 0.0 -$ 0.0 -$ CO1.14 SEED MIXTURE 25-151 LB 320 3.75$ 1,200.00$ 0 -$ 0.0 -$ 0.0 -$ CO1.15 FERTILIZER TYPE 2 LB 532 1.10$ 585.20$ 0 -$ 0.0 -$ 0.0 -$ CO1.16 HYDROMULCH SY 1430 1.10$ 1,573.00$ 0 -$ 0.0 -$ 0.0 -$ CO1.17 INSTALL 6' HEIGHT CONIFEROUS TREE EA 31 533.00$ 16,523.00$ 0 -$ 0.0 -$ 0.0 -$ CO1.18 SALVAGE AND REINSTALL FENCE LF 80 31.00$ 2,480.00$ 0 -$ 0.0 -$ 0.0 -$ CO1.19 COMMON EXCAVATION (ONSITE)CY 2680 3.75$ 10,050.00$ 0 -$ 0.0 -$ 0.0 -$ CO1.20 COMMON EXCAVATION (OFFSITE)CY -2680 16.20$ (43,416.00)$ 0 -$ 0.0 -$ 0.0 -$ CO1.21 SELEC GRANULAR BORROW ALT SOURCE TON 7600 1.50$ 11,400.00$ 7436 11,154.00$ 7,436.0 11,154.00$ 0.0 -$ TOTAL CHANGE ORDER #1 1,596.20$ 19,624.90$ 19,624.90$ -$ LINE NO. ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE CHANGE ORDER #2 QUANTITY COST QUANTITY COST QUANTITY COST CO2.1 STABILIZING AGGREGATE, 3" MINUS TON 619.71 40.60$ 25,160.23$ 619.71 25,160.23$ 619.7 25,160.23$ 0.0 -$ CO2.2 CORE DRILL DRAIN TILE HOLES EACH 6 440.00$ 2,640.00$ 6 2,640.00$ 6.0 2,640.00$ 0.0 -$ TOTAL CHANGE ORDER #2 27,800.23$ 27,800.23$ 27,800.23$ -$ LINE NO. ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE CHANGE ORDER #3 QUANTITY COST QUANTITY COST QUANTITY COST CO3.1 4" SCH. 40 PERFORATED DRAINTILE LF 800 19.00$ 15,200.00$ 880 16,720.00$ 880.0 16,720.00$ 0.0 -$ CO3.2 4" SCH. 40 DRAINTILE CLEANOUT EA 4 350.00$ 1,400.00$ 4 1,400.00$ 4.0 1,400.00$ 0.0 -$ CO3.3 4" PRECAST CONCRETE DRAINTILE HEADWALL EA 2 675.00$ 1,350.00$ 2 1,350.00$ 2.0 1,350.00$ 0.0 -$ CO3.4 CONNECT TO EXISTING DRAINTILE EA 2 545.00$ 1,090.00$ 2 1,090.00$ 2.0 1,090.00$ 0.0 -$ CO3.5 COARSE FILTER AGGREGATE (3/4" CLEAR WASHED ROCK)TON 95 53.50$ 5,082.50$ 69 3,691.50$ 69.0 3,691.50$ 0.0 -$ TOTAL CHANGE ORDER #3 24,122.50$ 24,251.50$ 24,251.50$ -$ TOTAL REVISED CONTRACT: 2,035,953.83$ 1,619,676.16$ 1,388,612.78$ 231,063.38$ ORIGINAL CONTRACT AWARD AMOUNT 1,982,434.90$ 1,619,676.16$ 1,388,612.78$ 231,063.38$ TOTAL CHANGE ORDER:53,518.93$ CURRENT RETAINAGE (5%)80,983.81$ 69,430.64$ 11,553.17$ TOTAL REVISED CONTRACT:2,035,953.83$ TOTAL CURRENT PAY REQUEST 1,538,692.35$ 1,319,182.14$ 219,510.21$ PAY REQUEST #9 June 2025COMPLETED TO DATE Less Previous Payments PAY REQUEST #9 June 2025 SUBTOTAL CONTRACT SUMMARY COMPLETE TO DATE LESS PREVIOUS PAYMENTS COMPLETED TO DATE Less Previous Payments PAY REQUEST #9 210 21 1 21 2 STAFF REPORT Agenda Item: 6.l Council Meeting: June 23, 2025 Prepared By: Kevin Mattson, Public Works Director, Topic: Water Treatment Plant - Change Order 11 Action Required: Approval Summary Council should review and consider the attached engineering memorandum. Staff is recommending approval of Change Order 11 in the amount of $41,701.00. Financial/Budget The Water Treatment Plant project was funded through a combination of 2023A bonds and Utility Funds. Options Approve Change Order 11. Modify Change Order 11. Decline. Recommendation Approve Change Order 11 in the amount of $41,701.00. Council Action Consider a motion to approve Change Order 11 in the amount of $41,701.00. Attachments 1. Corcoran WTP Change Order #11.pdf 213 Memo To: Kevin Mattson, PE, PW Director From: Ash Hammerbeck, PE Steve Hegland, PE File: 227704426 Date: June 16, 2025 Reference: Change Order No. 11 – Corcoran Water Treatment Plant Council Action Requested Staff is recommending City Council to review and approve Change Order No. 11 for the Corcoran Water Treatment Plant Project. Summary Attached to this memo is Change Order No. 11 for the Corcoran Water Treatment Plant Project. This change order covers the modifications associated with Change Order Proposal (COPs) No. 42, 43. These changes are associated with additional costs related to field correspondence for the project, covering completed work and required adjustments based on the clarifications and instructions provided. A description of the work covered under this change order is described below. Supporting documentation from the contractor is attached. COP No. 42 • Description: This Change Order Proposal covers the labor and material costs associated with Field Order #3 – Surmountable Curb. The scope of work includes replacing design curb (B618) to a 28” surmountable version to allow for landscaping maintenance such as mowing, plowing. The cost associated in this COP addresses the labor and material for the switchover. The total cost for this work is $1,465.00. COP No. 43 • Description: This Change Order Proposal covers the labor and material costs associated with Field Order #4 - Dehumidifiers. The scope of work includes ordering, shipping and handling of 8 new Hi-E dehumidifiers to help plant operators control interior moisture during the summer. These units were not originally accounted in the contract during bidding and agreement. Humidity and moisture can potentially cause corrosion or damage if left unattended. The total cost for this work is $38,211.00. COP No. 44 • Description: This Change Order Proposal covers the labor and material costs associated with Field Order #5 – Concrete Apron Wing. The scope of work includes materials and labor to Install additional concrete curb with the measurement provided (9.5 ft East to West & 14 ft North to South). The addition shall match the existing curb mix and thickness. The total cost for this work is $2,025.00. Engineer’s Recommendation It is recommended that the City Council review and approve of the attached Change Order No. 11 with a total of $41,701.00. , 44. 214 EJCDC® C-941, Change Order EJCDC® C-941, Change Order, Rev.1. Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies and American Society of Civil Engineers. All rights reserved. Page 1 of 2 CHANGE ORDER NO.: 11 Owner: City of Corcoran, Minnesota Owner’s Project No.: Engineer: Stantec Consulting Services, Inc. Engineer’s Project No.: 227704426 Contractor: Rice Lake Construction Group Contractor’s Project No.: 2305 Project: Water Treatment Plant Contract Name: City of Corcoran Water Treatment Plant Date Issued: 6/16/2025 Effective Date of Change Order: ____________ The Contract is modified as follows upon execution of this Change Order: Description: This change order covers the modifications associated with Change Order Proposal (COP) No. 42, 43 and 44. Attachments: 1. Change Order No. 11 Memo 2. Change Order Proposal 42 3. Change Order Proposal 43 4. Change Order Proposal 44 Change in Contract Price Change in Contract Times Original Contract Price: Original Contract Times: Substantial Completion: December 31, 2024 $ 16,728,200.00 Ready for final payment: March 1, 2025 Increase from previously approved Change Orders No.1 to No.10 : Increase from previously approved Change Orders No.1 to No.7 : Substantial Completion: 120 days $ 432,574.25 Ready for final payment: 121 days Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: April 30, 2025 $ 17,160,774.25 Ready for final payment: June 30, 2025 Increase for this Change Order: No increase/decrease for this Change Order: Substantial Completion: 0 days $ 41,701.00 Ready for final payment: 0 days Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: 215 EJCDC® C-941, Change Order EJCDC® C-941, Change Order, Rev.1. Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies and American Society of Civil Engineers. All rights reserved. Page 2 of 2 Substantial Completion: April 30, 2025 $ 17,202,475.25 Ready for final payment: June 30, 2025 Recommended by Engineer Stantec Consulting Services Inc. Accepted by Contractor Rice Lake Construction Group By: Title: Date: By: Authorized by Owner City of Corcoran Title: Date: Project Engineer 06/02/2025 216 217 2305 Corcoran WTP 22360 County Road 12, PO Box 517 5/22/2025 Deerwood, MN 56444 42-Curb Adjustments HOURS $ RATE TOTAL RATE TOTAL -$ $0.00 -$ $0.00 -$ -$ -$ North Country Concrete Inc. - change curb type to 28" Surmountable 1.00 EA -$ $0.00 -$ $0.00 1,375.00$ -$ 1,375.00$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Misc. Small Tools and Mat'l 5% of Labor 1.00 ea 5.00%-$ Sales Tax 1.00 ea 8.525%-$ Totals -$ -$ -$ 1,375.00$ -$ 1,375.00$ Rice Lake Mark-up on Subs (5%)68.75$ Rice Lake Mark-up on Labor, Material, and Equipment (15%)-$ Bond and Insurance Cost (1.5%)21.66$ Total Change Order Proposal Request 1,465$ Days Requested 1 RLCG PROJECT #: PROJECT NAME: DATE: COP: CHANGE ORDER PROPOSAL MATERIAL SUBCONTRACTOR TOTAL EQUIPMENT TOTAL LINE TOTALDESCRIPTION QTY UNIT LABOR 21 8 EJCDC® C-942, Field Order. Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies and American Society of Civil Engineers. All rights reserved. Page 1 of 1 CONFORMED FIELD ORDER NO.: 2 Owner: City of Corcoran, Minnesota Owner’s Project No.: Engineer: Stantec Consulting Services, Inc. Engineer’s Project No.: 227704426 Contractor: Rice Lake Construction Group Contractor’s Project No.: 2305 Project: Water Treatment Plant Contract Name: City of Corcoran Water Treatment Plant Date Issued: 5/8/2025 Effective Date of Field Order: __5/9/2025__________ Contractor is hereby directed to promptly perform the Work described in this Field Order, issued in accordance with Paragraph 11.04 of the General Conditions, for minor changes in the Work without changes in Contract Price or Contract Times. If Contractor considers that a change in Contract Price or Contract Times is required, submit a Change Proposal before proceeding with this Work. Reference: Specification Section(s): Drawing(s) / Details (s): C101A & C501A Description: We would like to change the curb at the WTP from B-618 to surmountable around the majority of the site, except for directly adjacent to the building. Attached is the plan for the areas we would like to switch the curb. The city will purchase 3 lower surmountable casting in stock (R-3501-TB). We would like to swap out the three installed castings with these. The new castings will be installed by the Rice Lake Contractor with the curb. Attachments: WTP Curb Adjustments Issued by Engineer By: Anthony Elian Title: Water/wastewater Designer Date: 5/7/2025 3 219 X X X X 60 . 0 0 BU I L D I N G S E T B A C K STORMWATER PONDING AREA APPROX. 12,000 SF CO U N T Y R O A D N O . 1 1 6 N89°58'44"W 362.55 N1 ° 0 9 ' 2 3 " E 1 6 1 . 9 2 N89°59'50"W 320.83 5 5 . 0 0 30 . 0 0 18.00 20 . 0 0 9.00 PROPOSED WATER TREATMENT BUILDING PRODUCTION WELL 55' WELL BUFFER BITUMINOUS PAVEMENT (TYP.) CONNECT TO EXISTING PAVEMENT PROPERTY LINE PROPERTY LINE FUTURE BUILDING EXPANSION FOOTPRINT CONCRETE PAVEMENT (TYP.) CONCRETE PAVEMENT (TYP.) R25 . 0 0 R 2 5 . 0 0 R49.00 R25.00 R 3 . 6 7 R3.6 7 R3.67 R25. 0 0 R25 . 0 0 R3. 6 7 4" SOLID LINE WHITE-PAINT (TYP.) DOOR/ STOOP LOCATION (TYP.) SEE ARCHITECTURAL/ STRUCTURAL PLANS GENERATOR/ TRANSFORMER - SEE STRUCTURAL PLANS START ZERO HEIGHT CURB B618 CONCRETE CURB AND GUTTER (TYP.) BITUMINOUS PAVEMENT (TYP.) 12 . 0 0 STORMWATER ACCESS BENCH ZERO HEIGHT CURB 86.59' BUILDING SETBACK 40.00' DRIVE AISLE SETBACK 62.60' PARKING SETBACK 52 . 6 4 ' PA R K I N G S E T B A C K 27 . 8 0 ' DR I V E A I S L E S E T B A C K CONCRETE VALLEY GUTTER 87 . 0 8 ' BU I L D I N G S E T B A C K R 3 5 . 0 0 R35 . 0 0 CLASS 5 PAVEMENT 24 . 0 0 24 . 0 0 END ZERO HEIGHT CURB 24.00 CONTROL PANEL BUILDING METER VAULT - SEE DB101 CONCRETE VALLEY GUTTER CONCRETE HEADWALL OVERFLOW STRUCTURE W/ GUARD RAILING - SEE D-502 BOLLARD (TYP.) PROPERTY LINE CONTRACTOR TO RAISE WELL 18" ABOVE PROPOSED GRADE. WORK SHALL BE DONE IN ACCORDANCE WITH MDH STANDARDS. INSTALL FENCING AROUND EXISTING TEST WELL ADA SIGNAGE (TYP.) 4" DRAINTILE (TYP.) - SEE STRUCTURAL DETAILS DRAINTILE CLEANOUT (TYP.) EXISTING TEST WELL START ZERO HEIGHT CURB CONTRACTOR SHALL SAWCUT ALONG EDGE OF PAVEMENT FOR CONNECTION END ZERO HEIGHT CURB HP INV. = 910.5 HP INV. = 908.25 HP INV. 919.8 INV. = 919.2 INV. = 918.9 INV. = 918.5 INV. = 918.0 INV. = 905.7 20.00 INV. = 907.0 CONCRETE SPLASH PAD 7 10 13 CT CABINET PAD - 6" REINFORCED CONCRETE SLAB SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO. WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N , O R R E P O R T AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F PR I N T N A M E : SI G N A T U R E : DA T E : LI C . N O . REVISION CHECKED Pl o t D a t e : 0 7 / 0 1 / 2 0 2 4 - 8 : 2 3 a m Dr a w i n g n a m e : U : \ 2 2 7 7 0 4 4 2 6 \ C A D \ D w g \ S h e e t s \ 2 2 7 7 0 4 4 2 6 _ C 1 0 1 A . d w g Xr e f s : , 2 2 7 7 0 4 4 2 6 _ X S X T , 2 2 7 7 0 4 4 2 6 _ P A R C E L S , 2 2 7 7 0 4 4 2 6 _ B O R D E R , 2 2 7 7 0 4 4 2 6 _ X S N V , U t i l i t y - B W V a n , 2 2 7 7 0 4 4 2 6 _ X S N O _ 3 C E L L TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R A L L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G - A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D T O S T A N T E C W I T H O U T D E L A Y . TH E C O P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P E R T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . CI T Y O F C O R C O R A N , M N WA T E R T R E A T M E N T P L A N T 227704426 73 3 M a r q u e t t e A v e n u e , S u i t e 1 0 0 0 Mi n n e a p o l i s , M N 5 5 4 0 2 ww w . s t a n t e c . c o m SE P T E M B E R 3 0 , 2 0 2 2 C101A SI T E P L A N MDH MDH PR O F E S S I O N A L E N G I N E E R MI N N E S O T A ST E V E N H E G L A N D 52 2 4 3 0 30 60 N LOT LINE PROPERTY BOUNDARY LEGEND NOTES BITUMINOUS PAVEMENT CURB AND GUTTER CONCRETE PAVEMENT CLASS 5 PAVEMENT CONSTRUCTION LIMITS 1.SEE PROJECT SPECIFICATIONS FOR ADDITIONAL PROJECT NOTES. 2.DIMENSIONS ARE SHOWN TO FACE OF CURB UNLESS OTHERWISE NOTED. 3.THE CONSTRUCTION LIMITS ARE ON THE PROPERTY LINE BUT ARE SHOWN OFFSET FOR VISIBILITY OF THE PROPERTY LINE. 7 CO 1 12.07.22 CONFORM 3.28.23 10 PAD SHIFT 7.24.22 13 PAD SHIFT 7.01.24 220 >>>>>>>>>> > > > > > X X X X >> >> >>>>>>>>>> >> >> >>>>>> >> >> >> >> >> >> >>>>>>>>>>>> >> >> >> >> >>>> >> >> >> >> >>>>>>>>>> l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l CO U N T Y R O A D N O . 1 1 6 N89°58'44"W 362.55 N1 ° 0 9 ' 2 3 " E 1 6 1 . 9 2 N89°59'50"W 320.83 9 2 3 9 2 2 921 9 2 4 9 2 5 9 2 6 92 7 92 8 9 2 9 9 3 4 9 3 2 9 3 0 9 2 8 9 2 6 9 3 6 9 3 8 9 4 0 926 928 925 92 2 923 924 STORMWATER PONDING AREA 9 2 8 9 2 9 93 0 92 7 92 8 92 9 93 1 93 2 93 3 93 0 92 9 93 1 928 92 6 927928 9 2 9 9 2 5 9 2 2 9 2 3 9 2 4 9 2 6 9 2 7 9 2 8 926 9 2 7 92 8 92 5 921 92 2 92 3 92 4 920925930921922923924926 926 927 927 928 928 929 929 9 3 0 928 92 8 92 9 92 9 928 929 920 9 2 5 921922 9 2 3 9249 2 6 927928 92 9 926 9 2 6 922 92 2 914 922 92 2 92 5 92 5 92 1 92 1 92 2 92 2 92 3 92 4 9 2 5 9 2 4 9 2 6 92 5 92 2 92 3 9 2 4 92 6 92 7 928 9 2 5 9 2 3 9 2 4 9 2 8 9 2 9 921 >> >> >> >> >> >> >> >> >> >> >> >>>>>>>> >> >> >> > > >> >>>> STMH 104 RIM=929.15 15" INV IN=923.53 (S) 8" INV IN=926.29 (E) 15" INV OUT=923.53 (N) FES 111 12" INV OUT=926.00 (E) CBMH 103 RIM=928.17 15" INV IN=922.91 (S) 18" INV OUT=922.91 (NE) ROOF DRAIN 1 8" INV OUT=927.50 (W) CBMH 106 RIM=927.92 12" INV IN=924.05 (E) 12" INV OUT=924.05 (W) CBMH 107 RIM=927.83 8" INV IN=924.63 (N) 12" INV OUT=924.63 (W) CBMH 105 RIM=927.50 12" INV IN=923.83 (E) 15" INV OUT=923.83 (N) CBMH 102 RIM=927.31 18" INV IN=922.62 (SW) 12" INV IN=922.62 (W) 18" INV OUT=922.62 (NE) STMH 109 RIM=929.31 6" INV IN=924.95 (W) 8" INV OUT=924.95 (SE) ROOF DRAIN 2 RIM=925.61 6" INV OUT=925.25 (E) STMH 108 RIM=928.86 8" INV IN=924.78 (NW) 8" INV OUT=924.78 (S) OCS 113 SEE DETAIL STO-17 FES 101 18" INV IN=922.00 (SW) FES 112 15" INV OUT=918.00 (N) FES 114 15" INV IN=919.30 (S) 125 LF OF 15" RCP @ 0.50% 57 LF OF 18" SCH. 40 PVC @ 0.50% 62 LF OF 18" RCP @ 1.00% 39 LF OF 15" RCP @ 0.41% 34 LF OF 15" RCP @ 0.00% 43 LF OF 12" PVC @ 0.51% 61 LF OF 15" RCP @ 0.50% 116 LF OF 12" SCH. 40 PVC @ 0.50% 98 LF O F 1 2 " S C H . 4 0 P V C @ 3 . 4 6 % 15 LF OF 6" SCH. 40 PVC @ 2.00% 33 LF OF 8" SCH. 40 PVC @ 0.50% 31 LF OF 8" SCH. 40 PVC @ 0.50% 54 LF OF 8" SCH. 40 PVC @ 2.22% 6" PVC CLEANOUT (TYP.) CONNECT DRAINTILE TO DOWNSTREAM SIDE OF WEIR IN OCS INV.=919.46 6" PERFORATED PVC DRAINTILE WITHOUT SOCK @ 0.37% (TYP.). SEE DETAIL STO-19 6" PERFORATED PVC DRAINTILE WITHOUT SOCK @ 0.32% (TYP.). SEE DETAIL STO-19 INV.=919.95 INV.=919.95 6' FILTRATION TRENCH - SEE DETAIL STO-19 2 2 2 4 4 7 7 8 8 8 8 8 9 9 SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO. WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N , O R R E P O R T AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F PR I N T N A M E : SI G N A T U R E : DA T E : LI C . N O . REVISION CHECKED Pl o t D a t e : 0 7 / 0 1 / 2 0 2 4 - 8 : 1 1 a m Dr a w i n g n a m e : U : \ 2 2 7 7 0 4 4 2 6 \ C A D \ D w g \ S h e e t s \ 2 2 7 7 0 4 4 2 6 _ C 5 0 1 A . d w g Xr e f s : , 2 2 7 7 0 4 4 2 6 _ X S X T , 2 2 7 7 0 4 4 2 6 _ P A R C E L S , 2 2 7 7 0 4 4 2 6 _ B O R D E R , 2 2 7 7 0 4 4 2 6 _ X S N V , U t i l i t y - B W V a n , 2 2 7 7 0 4 4 2 6 _ X S N O _ 3 C E L L TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R A L L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G - A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D T O S T A N T E C W I T H O U T D E L A Y . TH E C O P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P E R T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . CI T Y O F C O R C O R A N , M N WA T E R T R E A T M E N T P L A N T 227704426 73 3 M a r q u e t t e A v e n u e , S u i t e 1 0 0 0 Mi n n e a p o l i s , M N 5 5 4 0 2 ww w . s t a n t e c . c o m SE P T E M B E R 3 0 , 2 0 2 2 C501A ST O R M S E W E R P L A N MDH MDH PR O F E S S I O N A L E N G I N E E R MI N N E S O T A ST E V E N H E G L A N D 52 2 4 3 0 30 60 N 0 30 60 N NOTESLOT LINE EXISTING MINOR CONTOUR EXISTING MAJOR CONTOUR PROPERTY BOUNDARY LEGEND PROPOSED MINOR CONTOUR PROPOSED MAJOR CONTOUR 901 900 >>SANITARY SEWER l l WATERMAIN STORM MANHOLE STORM CATCH BASIN SANITARY MANHOLE HYDRANT D CB GATE VALVE FLARED END SECTION REDUCER OVERFLOW PIPING DRAINTILE 901 900 1.SEE PROJECT SPECIFICATIONS FOR ADDITIONAL PROJECT NOTES. 2.CONTRACTOR TO VERIFY INVERT, LOCATION, SIZE, AND MATERIAL OF ALL UTILITY CONNECTIONS TO EXISTING OR PROPOSED INFRASTRUCTURE. 3.DRAINTILE CLEANOUTS LOCATED IN THE FILTRATION BENCH TO BE CUT OFF 2 FT ABOVE FINISHED GRADE AND CAPPED. SEE DETAIL STO-23. 4.ALL STORM SEWER LISTED AS PVC SHALL BE SCH. 40 UNLESS OTHERWISE NOTED. DRAINTILE 3 ADD. 3 11.04.22 4 ADD. 4 11.11.22 7 CO 1 12.07.22 CONFORM 3.28.23 8 8 PERMIT REV 6.20.23 221 14"7" 18" B6188" 3 1 VARIABLE DISTANCE TO CENTER LINE6" 6" 13 12"6.25% SLOPE CONCRETE CURB AND GUTTER 14"912" 10"VARIES 7" 2" 8"4" 6" 2" BITUMINOUS SURFACE NOTES: 1.ONCE CURB AND GUTTER ARE INSTALLED, ENSURE EROSION CONTROL MEASURES ARE PROPERLY ESTABLISHED. 2.USE SUITABLE MATERIAL TO BACKFILL AREA BEHIND CURB. 3.PLACE "CO" STAMP AT LOCATION OF ALL STREET DRAIN TILE CLEAN OUTS 12" B612 24" B624 14" 16" 10 12" 612" 1712"1012" 28" 7" 4" SLOPE 3/4" PER FT1 5 TOP OF BITUMINOUS MATERIAL3" R 12 " R 12'' R 28'' R 1 2'' R TOP OF BITUMINOUS 12" R 1 2'' R TOP OF BITUMINOUS 118" R STANDARD SECTION THROUGH DRIVEWAY SURMOUNTABLE CURB AND GUTTER MnDOT B612 MnDOT B618 MnDOT B624 BITUMINOUS CURB 6'' SHOE FORMED PLATE NO. LAST REVISION: 2025 Standard Detail Plates 06/28/2024 STR-6 CURB AND GUTTER 222 North Country Concrete, Inc.DATE: 23035 Ulysses Street Northeast NCCI CO#: East Bethel, MN 55005 Project Office 763-576-8602 RE: Fax 763-576-8636 TO: ATTENTION: Item #Amount Unit Unit Cost Total 1 1 LS $1,375.00 $1,375.00 $1,375.00 WE ARE SENDING YOU: X CHANGE ORDER CONTRACT CONTRACTOR PROFILES LIEN WAIVERS CERTIFIED PAYROLL SUBMITTALS INSURANCE CERTIFICATE OTHER COMMENTS: date: cc: Shiela Corbett - NCCI signature: Rice Lake Construction Stafford Carlson SIGN AND RETURN IF PROPOSAL IS ACCEPTED * Change Order honored for 30 days ACCEPTANCE OF CHANGE ORDER: The above prices, specifications and conditions are hereby accepted. We agree to give North Country Concrete, Inc. at least (7) days notice prior to commencing work. TOTAL CHANGE ORDER: Description Conversion of curb type at locations from MNDOT B618 to 28" Surmountable. CHANGE ORDER 2 Corcoran WTP 05/06/25 SIGNATURE Curb Type Conversion Project Manager:Brady Lindholm 223 Change Order Proposal #: 43 5/28/2025 Ash Hammerbeck, PE Stantec 733 Marquette Avenue Suite 1000 Minneapolis, MN 55402 Re: Corcoran Water Treatment Plant Ash: We propose to furnish labor and material for providing eight (8) Hi-E Dry 195 Dehumidification Units. All for the sum of: $38,211 Breakdown as follows: $35,854 - Subcontractor $2,357 - Mark-up & Taxes Sincerely, RICE LAKE CONSTRUCTION GROUP Stafford Carlson Project Manager Enc Cc: File Joe Childers 224 2305 Corcoran WTP 22360 County Road 12, PO Box 517 5/28/2025 Deerwood, MN 56444 43-Dehumidifers HOURS $ RATE TOTAL RATE TOTAL -$ $0.00 -$ $0.00 -$ -$ -$ Eight (8) Hi-E Dry 195 Dehumidification Units - Major Mechanical 8.00 EA -$ $0.00 -$ $0.00 35,854.00$ -$ 35,854.00$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Misc. Small Tools and Mat'l 5% of Labor 1.00 ea 5.00%-$ Sales Tax 1.00 ea 8.525%-$ Totals -$ -$ -$ 35,854.00$ -$ 35,854.00$ Rice Lake Mark-up on Subs (5%)1,792.70$ Rice Lake Mark-up on Labor, Material, and Equipment (15%)-$ Bond and Insurance Cost (1.5%)564.70$ Total Change Order Proposal Request 38,211$ Days Requested 1 MATERIAL SUBCONTRACTOR TOTAL EQUIPMENT TOTAL LINE TOTALDESCRIPTION QTY UNIT LABOR RLCG PROJECT #: PROJECT NAME: DATE: COP: CHANGE ORDER PROPOSAL 225 EJCDC® C-942, Field Order. Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies and American Society of Civil Engineers. All rights reserved. Page 1 of 1 CONFORMED FIELD ORDER NO.: 4 Owner: City of Corcoran, Minnesota Owner’s Project No.: Engineer: Stantec Consulting Services, Inc. Engineer’s Project No.: 227704426 Contractor: Rice Lake Construction Group Contractor’s Project No.: 2305 Project: Water Treatment Plant Contract Name: City of Corcoran Water Treatment Plant Date Issued: 5/22/2025 Effective Date of Field Order: _______5/22/2025_____ Contractor is hereby directed to promptly perform the Work described in this Field Order, issued in accordance with Paragraph 11.04 of the General Conditions, for minor changes in the Work without changes in Contract Price or Contract Times. If Contractor considers that a change in Contract Price or Contract Times is required, submit a Change Proposal before proceeding with this Work. Reference: Specification Section(s): 23 84 18, 2.01 Drawing(s) / Details (s): E707 Description: Provide and install 8 (eight) portable dehumidifiers as described in the corresponding specification section. Route flexible drain lines to nearest floor drain, trench drain, or seepage trench. See specifications for complete installation requirements. Refer to electrical Panelboard Schedule for location. Attachments: Drawing E707 Issued by Engineer By: Anthony Elian Title: Water/Wastewater Designer Date: 5/22/2025 226 SHEET NUMBER P R I N T N A M E : SI G N A T U R E : D A T E : LI C . N O . SURVEY DRAWN DESIGNED APPROVED PROJ. NO. 73 3 M a r q u e t t e A v e n u e , S u i t e 1 0 0 0 I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N O R R E P O R T WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N AN D T H A T I A M A D U L Y L I C E N S E D U N D E R T H E L A W S O F T H E S T A T E O F M i n n e a p o l i s , M N 5 5 4 0 2 w w w . s t a n t e c . c o m CHECKED - Pl o t D a t e : TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R AL L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G . A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D TO S T A N T E C W I T H O U T D E L A Y . T H E CO P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P ER T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . Fi l e P a t h : PR O F E S S I O N A L E N G I N E E R CI T Y O F C O R C O R A N , M N WA T E R T R E A T M E N T P L A N T M I N N E S O T A 227704426 SE P T E M B E R 3 0 , 2 0 2 2 M I C H A E L T . F I T Z P A T R I C K 53 0 7 8 6/ 9 / 2 0 2 3 1 1 : 0 9 : 5 1 A M C: \ U s e r s \ p u b l i c \ D o c u m e n t s \ L o c a l _ R e v i t _ F i l e s \ 2 2 7 7 0 4 4 26 _ E _ R 2 0 _ a b o l l u . r v t E707 A PA N E L B O A R D S C H E D U L E S AB CWO MTF MTF Notes: CB Legend (blank = circuit breaker): G = GFCI S = Shunt Trip D = Switching Duty A = AFCI H = HID Rated C = HACR Rated † = Existing Circuit ‡ = Revised Circuit Power Equipment (E )23180 VA 100% 23180 VA A/C (A)5200 VA 100% 5200 VA HVAC (H)12293 VA 100% 12293 VA Total Est. Demand: 142.29 A Kitchen (K)0 VA 80% 0 VA Total Est. Demand: 51.22 KVA Receptacle ( R)11100 VA 95% 10550 VA Total Conn. Load: 143.81 A Power (P)0 VA 100% 0 VA Total Conn. Load: 51.77 KVA Lighting (L)0 VA 100% 0 VA Load Classification Connected Load Demand Factor Estimated Demand Panel Totals 113.60 Amps 130.74 Amps 187.10 Amps Total Load: Total Amps: 13.63 kVA 15.69 kVA 22.45 kVA 59 SP-1, SP-2 25A 1 --2352 3700 -- 1 40A SP-3, SP-4 60 57 RECEPTACLE OUTDOOR 20A 1 -- 180 0 -- 1 20A RECEPTACLE LOWER LEVEL 58 55 -- 343 0 -- 1 20A 56 53 FCU-1 FAN SECTION 20A 2 --343 0 -- 1 20A 54 51 -- 3000 0 -- 1 20A 52 49 FCU-1 HEATING COIL 40A 2 -- 3000 0 -- 1 20A 50 47 --829 720 -- 1 20A RECEPTACLE RM 111, 113, 110, 109 48 45 -- 829 360 -- 1 20A RECEPTACLE CHLORINE STORAGE 112 46 43 FC-2A 20A 3 -- 829 1920 -- 1 20A COILING DOOR CHLORINE STORAGE 112 44 41 BB-1 20A 1 --1000 192 -- 1 20A EF-1A, EF-2A, EF-3A, EF-11A 42 39 RECEPTACLE OUTDOOR 20A 1 -- 180 192 -- 1 20A UH-10A, UH-11A UH-12A, UH-13A 40 37 RECEPTACLE 20A 1 -- 360 240 -- 1 20A UH-6A, UH-5A 38 35 RECEPTACLE 20A 1 --540 1248 --36 33 RECEPTACLE 20A 1 -- 720 1248 --2 20A CU-1A 34 31 SUPERVISORY CONTROL PANEL SCP 20A 1 -- 500 2600 --32 29 --3000 2600 --2 40A ACI/ACO 30 27 WH-1 40A 1 -- 3000 180 --1 20A RECEPTACLE RM 202 HI-E DRIVE 28 25 RECEPTACLE RM 113 HI-E DRIVE 20A 1 -- 180 180 --1 20A RECEPTACLE RM 202 HI-E DRIVE 26 23 RECEPTACLE HALLWAY 110 HI-E DRIVE 20A 1 --180 3000 --24 21 RECEPTACLE EXTERIOR 20A 1 -- 180 3000 --2 40A WH-1 22 19 RECEPTACLE RM 105 HI-E DRIVE 20A 1 -- 180 360 --1 20A RECEPTACLE HALLWAY 110 20 17 MOTORIZED DOOR OPERATOR 20A 1 --528 360 -- 1 20A RECEPTACLE PUMP ROOM 113 18 15 RECEPTACLE STORAGE 104 20A 1 -- 360 180 -- 1 20A RECEPTACLE - EXTERIOR WP 16 13 RECEPTACLE STORAGE 104 20A 1 -- 360 360 --1 20A RECEPTACLE RESTROOM 103 14 11 IRRIGATION CONTROL PANEL RM 104 20A 1 --180 500 -- 1 20A RECEPTACLE CONTROL ROOM 106 12 9 RECEPTACLE ENTRY 102 20A 1 -- 360 500 -- 1 20A RECEPTACLE CONTROL ROOM 105 10 7 RECEPTACLE HALLWAY 009 HI-E DRIVE 20A 1 -- 500 500 --1 20A RECEPTACLE CONTROL ROOM 104 8 5 RECEPTACLE RM 003 20A 1 --180 1000 -- 1 20A RECEPTACLE CONTROL ROOM 103 6 3 RECEPTACLE STORAGE 002 HI-E DRIVE 20A 1 -- 500 720 -- 1 20A RECEPTACLE CONTROL ROOM 102 4 1 RECEPTACLE RM 007 HI-E DRIVE 20A 1 -- 680 540 --1 20A RECEPTACLE CONTROL ROOM 101 2 CKT Circuit Description Trip Poles CB A B C CB Poles Trip Circuit Description CKT Notes: Serves:Lugs: NA Enclosure: Type 1 Supply From: T-75 Wires: 4 MCB Rating: 0 A Mounting: SURFACE Location: ELECTRICAL ROOM 114 Phases: 3 Main Bus Rating: 0 A A.I.C. Rating: 14 kA Name: LPTA Alt Volts: 208/120 Mains Type: XXXX Type: BRANCH TYPE Stantec Notes: CB Legend (blank = circuit breaker): G = GFCI S = Shunt Trip D = Switching Duty A = AFCI H = HID Rated C = HACR Rated † = Existing Circuit ‡ = Revised Circuit Power Equipment (E )7140 VA 100% 7140 VA A/C (A)0 VA 100% 0 VA HVAC (H)0 VA 100% 0 VA Total Est. Demand: 36.50 A Kitchen (K)0 VA 80% 0 VA Total Est. Demand: 13.14 KVA Receptacle ( R)0 VA 100% 0 VA Total Conn. Load: 36.50 A Power (P)0 VA 100% 0 VA Total Conn. Load: 13.14 KVA Lighting (L)6001 VA 100% 6001 VA Load Classification Connected Load Demand Factor Estimated Demand Panel Totals 55.33 Amps 27.08 Amps 28.60 Amps Total Load: Total Amps: 6.64 kVA 3.25 kVA 3.43 kVA 59 SPARE 20A 1 --0 0 -- 1 20A SPARE 60 57 SPARE 20A 1 -- 0 0 -- 1 20A SPARE 58 55 SPARE 20A 1 -- 0 0 -- 1 20A SPARE 56 53 SPARE 20A 1 --0 0 -- 1 20A SPARE 54 51 SPARE 20A 1 -- 0 0 -- 1 20A SPARE 52 49 SPARE 20A 1 -- 0 0 -- 1 20A SPARE 50 47 SPARE 20A 1 --0 0 -- 1 20A SPARE 48 45 SPARE 20A 1 -- 0 0 -- 1 20A SPARE 46 43 GAS RELAY PANEL 20A 1 -- 180 0 -- 1 20A SPARE 44 41 POTASSIUM PERMANGANATE PUMP 20A 1 --180 0 -- 1 20A SPARE 42 39 MOV 0520 20A 1 -- 180 0 -- 1 20A SPARE 40 37 MOV 0519 20A 1 -- 180 0 -- 1 20A SPARE 38 35 MOV 0518 20A 1 --180 0 -- 1 20A SPARE 36 33 MOV 0511 20A 1 -- 180 0 -- 1 20A SPARE 34 31 MX-2030 20A 1 -- 1920 180 -- 1 20A WIT 2310 32 29 FLUORIDE PUMP NO 2 RM 112 20A 1 --180 180 -- 1 20A CHLORINATOR NO 4 30 27 FLUORIDE PUMP NO 1 RM 112 20A 1 -- 180 180 -- 1 20A CHLORINATOR NO 3 28 25 POLYPHOSPHATE PUMP RM 111 20A 1 -- 180 180 --1 20A CHLORINATOR NO 2 26 23 FIT 0212 20A 1 --180 180 -- 1 20A CHLORINATOR NO 1 24 21 FIT 0660 20A 1 -- 180 180 -- 1 20A LSHH 2110 22 19 FIT 0670 20A 1 -- 180 180 --1 20A LSHH 2210 20 17 MOV 0311 20A 1 --180 180 -- 1 20A FIT 0720 MECH/PUMP ACCESS 003 18 15 MOV 0319 20A 1 -- 180 180 -- 1 20A FIT 0730 MECH/PUMP ACCESS 003 16 13 MOV 0411 20A 1 -- 180 882 --1 20A LIGHTING - MAIN LEVEL 14 11 MOV 0419 20A 1 --180 588 -- 1 20A LIGHTING STAIRWELL 12 9 MOV 0320 20A 1 -- 180 100 -- 1 20A LIGHTING - EXTERIOR 10 7 MOV 0318 20A 1 -- 180 973 --1 20A LIGHTING - UPPER LEVEL 8 5 MOV 0418 20A 1 --180 1044 -- 1 20A LIGHTING - MAIN LEVEL 6 3 AIT 0660 20A 1 -- 180 1349 -- 1 20A LIGHTING - MAIN LEVEL 4 1 MOV 0420 20A 1 -- 180 1065 --1 20A LIGHTING - LOWER LEVEL 2 CKT Circuit Description Trip Poles CB A B C CB Poles Trip Circuit Description CKT Notes: Serves:Lugs: NA Enclosure: Type 1 Supply From: T-75 Wires: 4 MCB Rating: 0 A Mounting: SURFACE Location: ELECTRICAL ROOM 114 Phases: 3 Main Bus Rating: 225 A A.I.C. Rating: 14 kA Name: LPTB Alt Volts: 208/120 Mains Type: MLO Type: BRANCH TYPE Stantec Notes: CB Legend (blank = circuit breaker): G = GFCI S = Shunt Trip D = Switching Duty A = AFCI H = HID Rated C = HACR Rated † = Existing Circuit ‡ = Revised Circuit Power Equipment (E )180 VA 100% 180 VA A/C (A)0 VA 100% 0 VA HVAC (H)0 VA 100% 0 VA Total Est. Demand: 3.08 A Kitchen (K)0 VA 80% 0 VA Total Est. Demand: 0.74 KVA Receptacle ( R)360 VA 100% 360 VA Total Connected Load: 3.08 A Power (P)0 VA 100% 0 VA Total Connected Load: 0.74 KVA Lighting (L)200 VA 100% 200 VA Load Classification Connected Load Demand Factor Estimated Demand Panel Totals 5.33 Amps 0.83 Amps Total Load: Total Amps: 0.64 kVA 0.10 kVA 9 SPARE 20A 1 -- 0 0 -- 1 20A SPARE 10 7 SPARE 20A 1 -- 0 0 -- 1 20A SPARE 8 5 CONTROL PANEL WCP-1 20A 1 --180 100 --1 20A LIGHTING-EXTERIOR 6 3 -- 0 100 -- 1 20A LIGHTING 4 1 MAIN 30A 2 -- 0 360 --1 20A RECEPTACLE 2 CKT Circuit Description Trip Poles CB A B CB Poles Trip Circuit Description CKT Notes: Serves:Lugs: NA Enclosure: Type 1 Supply From:Wires: 3 MCB Rating: 30 A Mounting: SURFACE Location: WELL NO 1 CONTROL BUILDING Phases: 1 Main Bus Rating: 30 A A.I.C. Rating: 12 kA Name: LPTC Volts: 120/240 Mains Type: MCB Type: BRANCH TYPE Stantec 1 1 1 NO. REVISION DATE 1 ADD. 1 10.28.22 4 CONFORMED 03.28.23 5 ADD. 6 06.09.23 5 227 228 2305 Corcoran WTP 22360 County Road 12, PO Box 517 6/12/2025 Deerwood, MN 56444 44-Concrete Apron Wing HOURS $ RATE TOTAL RATE TOTAL -$ $0.00 -$ $0.00 -$ -$ -$ Addition 6" thick concrete apron wing section - North Country Concrete, Inc. 1.00 EA -$ $0.00 -$ $0.00 1,900.00$ -$ 1,900.00$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Misc. Small Tools and Mat'l 5% of Labor 1.00 ea 5.00%-$ Sales Tax 1.00 ea 8.525%-$ Totals -$ -$ -$ 1,900.00$ -$ 1,900.00$ Rice Lake Mark-up on Subs (5%)95.00$ Rice Lake Mark-up on Labor, Material, and Equipment (15%)-$ Bond and Insurance Cost (1.5%)29.93$ Total Change Order Proposal Request 2,025$ Days Requested 1 RLCG PROJECT #: PROJECT NAME: DATE: COP: CHANGE ORDER PROPOSAL MATERIAL SUBCONTRACTOR TOTAL EQUIPMENT TOTAL LINE TOTALDESCRIPTION QTY UNIT LABOR 22 9 EJCDC® C-942, Field Order. Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies and American Society of Civil Engineers. All rights reserved. Page 1 of 1 CONFORMED FIELD ORDER NO.: 5 Owner: City of Corcoran, Minnesota Owner’s Project No.: Engineer: Stantec Consulting Services, Inc. Engineer’s Project No.: 227704426 Contractor: Rice Lake Construction Group Contractor’s Project No.: 2305 Project: Water Treatment Plant Contract Name: City of Corcoran Water Treatment Plant Date Issued: 6/11/2025 Effective Date of Field Order: ____________ Contractor is hereby directed to promptly perform the Work described in this Field Order, issued in accordance with Paragraph 11.04 of the General Conditions, for minor changes in the Work without changes in Contract Price or Contract Times. If Contractor considers that a change in Contract Price or Contract Times is required, submit a Change Proposal before proceeding with this Work. Reference: Specification Section(s): Drawing(s) / Details (s): C101A Description: Install an additional concrete curb with the measurement provided on the attached drawing. (9.5 ft East to West & 14 ft North to South). The addition shall match the existing curb mix and thickness Attachments: Curb Addition Markup, Field Photo Issued by Engineer By: Anthony Elian Title: Water/Wastewater Designer Date: 6/11/2025 230 X X X X 60 . 0 0 BU I L D I N G S E T B A C K STORMWATER PONDING AREA APPROX. 12,000 SF CO U N T Y R O A D N O . 1 1 6 N89°58'44"W 362.55 N1 ° 0 9 ' 2 3 " E 1 6 1 . 9 2 N89°59'50"W 320.83 5 5 . 0 0 30 . 0 0 18.00 20 . 0 0 9.00 PROPOSED WATER TREATMENT BUILDING PRODUCTION WELL 55' WELL BUFFER BITUMINOUS PAVEMENT (TYP.) CONNECT TO EXISTING PAVEMENT PROPERTY LINE PROPERTY LINE FUTURE BUILDING EXPANSION FOOTPRINT CONCRETE PAVEMENT (TYP.) CONCRETE PAVEMENT (TYP.) R25 . 0 0 R 2 5 . 0 0 R49.00 R25.00 R 3 . 6 7 R3.6 7 R3.67 R25. 0 0 R25 . 0 0 R3. 6 7 4" SOLID LINE WHITE-PAINT (TYP.) DOOR/ STOOP LOCATION (TYP.) SEE ARCHITECTURAL/ STRUCTURAL PLANS GENERATOR/ TRANSFORMER - SEE STRUCTURAL PLANS START ZERO HEIGHT CURB B618 CONCRETE CURB AND GUTTER (TYP.) BITUMINOUS PAVEMENT (TYP.) 12 . 0 0 STORMWATER ACCESS BENCH ZERO HEIGHT CURB 86.59' BUILDING SETBACK 40.00' DRIVE AISLE SETBACK 62.60' PARKING SETBACK 52 . 6 4 ' PA R K I N G S E T B A C K 27 . 8 0 ' DR I V E A I S L E S E T B A C K CONCRETE VALLEY GUTTER 87 . 0 8 ' BU I L D I N G S E T B A C K R 3 5 . 0 0 R35 . 0 0 CLASS 5 PAVEMENT 24 . 0 0 24 . 0 0 END ZERO HEIGHT CURB 24.00 CONTROL PANEL BUILDING METER VAULT - SEE DB101 CONCRETE VALLEY GUTTER CONCRETE HEADWALL OVERFLOW STRUCTURE W/ GUARD RAILING - SEE D-502 BOLLARD (TYP.) PROPERTY LINE CONTRACTOR TO RAISE WELL 18" ABOVE PROPOSED GRADE. WORK SHALL BE DONE IN ACCORDANCE WITH MDH STANDARDS. INSTALL FENCING AROUND EXISTING TEST WELL ADA SIGNAGE (TYP.) 4" DRAINTILE (TYP.) - SEE STRUCTURAL DETAILS DRAINTILE CLEANOUT (TYP.) EXISTING TEST WELL START ZERO HEIGHT CURB CONTRACTOR SHALL SAWCUT ALONG EDGE OF PAVEMENT FOR CONNECTION END ZERO HEIGHT CURB HP INV. = 910.5 HP INV. = 908.25 HP INV. 919.8 INV. = 919.2 INV. = 918.9 INV. = 918.5 INV. = 918.0 INV. = 905.7 20.00 INV. = 907.0 CONCRETE SPLASH PAD 7 10 13 CT CABINET PAD - 6" REINFORCED CONCRETE SLAB SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO. WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N , O R R E P O R T AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F PR I N T N A M E : SI G N A T U R E : DA T E : LI C . N O . REVISION CHECKED Pl o t D a t e : 0 7 / 0 1 / 2 0 2 4 - 8 : 2 3 a m Dr a w i n g n a m e : U : \ 2 2 7 7 0 4 4 2 6 \ C A D \ D w g \ S h e e t s \ 2 2 7 7 0 4 4 2 6 _ C 1 0 1 A . d w g Xr e f s : , 2 2 7 7 0 4 4 2 6 _ X S X T , 2 2 7 7 0 4 4 2 6 _ P A R C E L S , 2 2 7 7 0 4 4 2 6 _ B O R D E R , 2 2 7 7 0 4 4 2 6 _ X S N V , U t i l i t y - B W V a n , 2 2 7 7 0 4 4 2 6 _ X S N O _ 3 C E L L TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R A L L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G - A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D T O S T A N T E C W I T H O U T D E L A Y . TH E C O P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P E R T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . CI T Y O F C O R C O R A N , M N WA T E R T R E A T M E N T P L A N T 227704426 73 3 M a r q u e t t e A v e n u e , S u i t e 1 0 0 0 Mi n n e a p o l i s , M N 5 5 4 0 2 ww w . s t a n t e c . c o m SE P T E M B E R 3 0 , 2 0 2 2 C101A SI T E P L A N MDH MDH PR O F E S S I O N A L E N G I N E E R MI N N E S O T A ST E V E N H E G L A N D 52 2 4 3 0 30 60 N LOT LINE PROPERTY BOUNDARY LEGEND NOTES BITUMINOUS PAVEMENT CURB AND GUTTER CONCRETE PAVEMENT CLASS 5 PAVEMENT CONSTRUCTION LIMITS 1.SEE PROJECT SPECIFICATIONS FOR ADDITIONAL PROJECT NOTES. 2.DIMENSIONS ARE SHOWN TO FACE OF CURB UNLESS OTHERWISE NOTED. 3.THE CONSTRUCTION LIMITS ARE ON THE PROPERTY LINE BUT ARE SHOWN OFFSET FOR VISIBILITY OF THE PROPERTY LINE. 7 CO 1 12.07.22 CONFORM 3.28.23 10 PAD SHIFT 7.24.22 13 PAD SHIFT 7.01.24 60'-0" 9'-6" 14 ' - 0 " 231 232 STAFF REPORT Agenda Item: 6.m Council Meeting: June 23, 2025 Prepared By: Kevin Mattson, Public Works Director, Topic: Bellwether Boardwalk Update Action Required: Information Only Summary As part of the Bellwether development, the construction of a boardwalk was planned across a large wetland area connecting the Open Space Park to the Amenity Center. Staff has worked with the developer to finalize the design based on previous Council feedback. The developer has incorporated a shade structure (staff will require an associated bench) as shown in the attachments. Also included are the remaining engineering comments before the project is released for construction along with any remaining permitting items. Construction is anticipated to be completed in 2025 weather permitting. It is important to note that the required baseline boardwalk design is for pedestrian use only thus winter maintenance operations for the boardwalk are not planned or budgeted. Financial/Budget The developer is responsible for the construction of the boardwalk in compliance with the baseline design requirements and the additional shade structure elements. Options N/A Recommendation N/A Council Action Informational update. Attachments 1. Bellwether Boardwalk Exhibit 031125.pdf 2. Shade Structure.pdf 3. Boardwalk Typical Section.pdf 4. Boardwalk Submittal Review 06092025.pdf 233 23 4 235 236 Memo To: Kevin Mattson, City of Corcoran From: Steve Hegland, PE Brian Bellamare, PE Project: Bellwether Boardwalk Submittal Date: June 9, 2025 Comments: General: 1. A geotechnical report should be provided to confirm the pile torque requirements or the piles should be verified in the field at beginning of installation to verify compression values. 2. Specify the decking material on typical sections. 3. On boardwalk plans, show the shade structure post locations. 4. On detail 1/S3.0 clarify detail to shown umber of treated 2x8 beams for support. 5. See attached for discrepancies to be corrected in design capacity calculations. End of Comments 237 STAFF REPORT Agenda Item: 7.a Council Meeting: June 23, 2025 Prepared By: Dwight Klingbeil, Planner Topic: Agribusiness Zoning Ordinance Amendment Action Required: Summary Margaret and John Fernandez wish to operate a farm winery from their vineyard at 23020 County Road 30. In order to establish this operation on the property, the Fernandez’ request approval of a zoning ordinance amendment to establish an agribusiness use within the Rural Residential (RR) District. Recommendation The Planning Commission and Staff recommend approval of the draft ordinance amending the Zoning Ordinance to establish Agribusinesses as an Interim Use in the Rural Residential district. Council Action Decision Attachments 1. 2025-06-23 CC Report - Agribusiness ZOA.pdf 238 Page 1 of 5 STAFF REPORT City Council Meeting: June 23, 2025 Prepared By: Dwight Klingbeil Topic: Agribusiness Zoning Ordinance Amendment (City File No. 25-017) Action Required: Decision 1. Application Request Margaret and John Fernandez wish to operate a farm winery from their vineyard at 23020 County Road 30. In order to establish this operation on the property, the Fernandez’ request approval of a zoning ordinance amendment to establish an agribusiness use within the Rural Residential (RR) District. 2. Background On September 26, 2024, the City Council reviewed a conceptual plan from the applicants for a wine tasting room on their property. The concept plan was reviewed against the Conditional Home Occupation License standards as well as the Event Center IUP standards. This review revealed that this type of use did not quite fit with any of the identified uses within the zoning ordinance, and multiple variances and conditions would be required to allow the wine tasting room to operate on their property. It was recommended during that meeting that the applicant seek an amendment to the Zoning Ordinance, establishing the use identified as Agribusiness. 3. Planning Commission Review The Public Hearing for this item was held at the Planning Commission meeting on June 5, 2025. No members of the public spoke during the public hearing. Following their discussion, the Planning Commission voted unanimously to recommend approval of the draft ordinance with the following amendments: maximum allowable glare of 0.1-foot- candle at the property line; minimum lot area of 4-acres; and a maximum distance of 2,500 feet from Major Roads. After the meeting, the applicant expressed concerns about the feasibility of outdoor activities meeting a 100’ setback from residential property lines. Planning Commission Members clarified their interpretation of the setback requirement was a 100-foot setback from residential structures, not property lines. Based on this clarification, staff revised the draft ordinance to reflect the Commissions intent. 4. Context “Agribusinesses” or “Agritourism” are terms commonly used to describe activities incidental to the operation of a farm that brings members of the public to the farm for educational, recreational, or retail purposes. These activities are designed to 239 Page 2 of 5 supplement the income of the agricultural operation while promoting local food systems, agricultural literacy, and rural character. Such uses are typically tied to the ongoing agricultural function of the property and may vary depending on the season. Some common examples of Agribusinesses are: - Farm-based workshops - Farm stays - Mazes - Farmers Markets - Pumpkin Patch - Vineyards and Wineries - Etc. The majority of the agriculture properties in the City fall within the Rural Residential (RR) District. Of the uses permitted within the RR District, agribusiness operations are most closely tied to two uses: Conditional Home Occupation Licenses & Event Centers. - Conditional Home Occupation License (CHOL): this is a category of home-based business that does not meet the criteria for either an “Allowed” or “Special” Home Occupation under the City’s Home Occupation Ordinance. This type of Home Occupation may be permitted to operate from a residential property after going through a formal review from the Planning Commission and receiving approval of an Interim Use Permit (IUP) from the City Council. This process gives the City more flexibility in evaluating whether a proposed business is appropriate for a residential setting, while the other home occupation categories are associated with specific performance standards for approval. There are several criteria reviewed through the IUP review process, such as: character of the neighborhood, impacts to property values, nuisance concerns, environmental issues, and overall compatibility with the City’s zoning regulations. If the City finds that the proposed use does not fully meet all of the CHOL criteria, the City may deny the request. While the CHOL offers more discretion to the City during evaluation, all three categories of Home Occupations – Allowed, Special, and Conditional – are subject to a strict employee limitation. Section 1030.100 Subd. 8 of the Zoning Ordinance prohibits any employees from working on-site or using the home to stage for off-site work. This restriction applies to any employee who does not reside on site, whether they are full-time, part-time, independent contractors or seasonal employees. As a result, agribusinesses who would rely on employees that don’t reside at the site cannot be permitted under this home occupation framework. 240 Page 3 of 5 - Event Centers: facilities that primarily function as a venue for hosting social, cultural, or private gatherings. Typical events may include weddings, receptions, assemblies, meetings, retreats, parties, receptions and dances. These venues are typically made available for rent by the property owner and are frequently staffed with independent contractors such as event planners, coordinators, or catering services. Like Conditional Home Occupations, Event Centers are allowed in the Rural Residential (RR) zoning district through the Interim Use Permit (IUP) process. This allows the City to evaluate site-specific impacts such as impact to public welfare, property values, adequate public facilities, and compliance with the zoning ordinance. traffic, Similar to the CHOL, Event Centers are permitted through the IUP process. While the Event Center offers more flexibility regarding on-site employees, which was an issue raised through under the CHOL use, Event Centers are not inherently tied to agricultural operations or rural land uses. Though some agribusiness models may incorporate similar event-hosting elements (i.e., farm weddings, seasonal festivals, etc.), these are typically ancillary to the primary agribusiness function. As such, the Event Center use does not fully reflect or accommodate the unique operational needs or character of agribusiness, which is often a blend of agriculture and activities. Since these two uses do not fully reflect an agribusiness operation, such as a vineyard & winery, the applicant’s have requested an amendment to the Zoning Ordinance to establish this new use. 5. Analysis Staff has reviewed a number of established agribusiness ordinances from communities similar to Corcoran. The findings of this research helped shape the draft ordinance attached to this report. The Planning Commission may wish to review the draft ordinance and provide feedback on it’s compatibility with the RR district, and whether additional amendments to these standards are necessary. In addition to the Interim Use Permit Standards, staff proposes the following performance standards specific for Agribusiness uses: 1. Parcel Size Requirements: To help mitigate potential impacts to neighboring properties neighboring, staff recommends establishing a minimum lot size requirement for agribusiness uses. Staff initially proposed five (5) acres as the minimum size requirement, however, the Planning Commission recommends a minimum lot size requirement of four (4) acres. Staff believes this threshold provides adequate separation from adjacent residential uses while also allowing sufficient space for agribusiness operations. 241 Page 4 of 5 2. Traffic Impacts: In order to avoid traffic related impacts to the surrounding neighborhood, staff identified three specific standards to be implemented: a. Access to the Site must be provided from a major roadway (County Road or Highway) or from a Collector roadway located within 2,500 feet of an intersection with a major roadway. The intent of this condition is to prevent agribusiness-related traffic from relying on local residential streets, thereby minimizing potential traffic impacts on nearby homes. b. Traffic generated by the agribusiness must not create a nuisance to nearby residents, whether that be through congestion, noise, pollution, etc. Additionally, the traffic generated by the use cannot increase the public cost in maintaining the streets. This condition is consistent with the traffic nuisance condition associated with the Event Center IUP, and is intended to ensure compatibility with the surrounding residential uses. c. All parking associated with the agribusiness must be provided on-site and must comply with the applicable standards outlined within the Zoning Ordinance. This is consistent with parking requirements applied throughout the City and is intended to prevent congestion caused from overflow parking or on-street parking. 3. Structures: Agribusinesses often utilize accessory structures such as pole barns, agriculture outbuildings, or similar non-residential buildings. This may be for retail space, storage, event areas, on-site processing, etc. As the agribusiness continues to grow, the need for additional building space may grow. To avoid an excessive amount of building space on a parcel, staff proposes a standard be added that requires all agribusinesses to comply with the applicable zoning regulations related to accessory buildings. This ensures that the scale and placement of structures on the agribusiness site is compatible with the rural character of the surrounding neighborhood. 4. Noise: Agribusinesses can vary in the amount and type of noise generated they generate from the operation. To minimize potential disturbances to nearby residents and maintain the rural residential character of the area, staff recommends the following noise mitigation standards: a. No sound amplifications systems may be used outdoors after 10:00 p.m. unless otherwise approved by City Council. This is consistent with the noise standards of the Event Center IUP within the RR district. b. Stages and sound amplification equipment shall not be oriented toward any residence within 500 feet of the property line and must be oriented in a manner that directs sounds away from the closest residential structures. 242 Page 5 of 5 c. Music Events shall only take place between the hours of 11:00 a.m. and 10:00 p.m. on weekends and holidays and shall last a maximum of six hours per day. No more than one outdoor music event may be held on the property at a time. These restrictions help preserve the quiet character of the surrounding neighborhood while still allowing for occasional agritourism-related programing. 5. Lighting: To preserve the rural character of an area and prevent ambient light pollution onto adjacent properties, any outdoor lighting associated with the agribusiness cannot exceed a maximum glare of 0.1 foot-candles, as measured at the property line. 6. Sanitary Facilities: To ensure adequate sanitary provisions for agribusiness operation, a sufficient number of permanent or temporary sanitary facilities must be provided in accordance with the requirements determined by the Minnesota State Building Code. To minimize odor and visual disturbances to nearby neighboring properties, sanitary facilities must be separated at least 400 feet from any neighboring residential structure, and must be screened through the use of landscaping or wooden enclosures. This is consistent with the sanitary facilities requirement established with the Event Center IUP in the RR district. Summary Through the review of agribusiness ordinances adopted by other municipalities, staff finds the proposed performance standards strike a reasonable balance between supporting rural economic development and protecting the character of the surrounding residential areas. The standards identified by staff are intended to mitigate potential impacts such as traffic, noise, lighting, and sanitation, while other factors may be reviewed on a case-by-case basis through the Interim Use Permit process. 6. Recommendation The Planning Commission and Staff recommend approval of the draft ordinance amending the Zoning Ordinance to establish Agribusinesses as an Interim Use in the Rural Residential district. Attachments: 1. Ordinance 2025-552 Amending Title X to allow agribusiness as an interim use in the RR district 2. Ordinance 2025-553 Summary Ordinance of 2025-552 3. Resolution 2025-69 Findings of fact for Ordinance 2025-552 4. Applicant Narrative 243 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota ORDINANCE NO. 2025-552 Motion By: Seconded By: CITY OF CORCORAN AN ORDINANCE AMENDING THE TEXT OF CHAPTERS 1020 & 1040 OF THE CORCORAN CITY CODE RELATED TO AGRIBUSINESS (CITY FILE 25-017) THE CITY OF CORCORAN ORDAINS: SECTION 1. Amendment of the City Code. The text of Chapter 1020.020. “Definitions” (Zoning Ordinance) of the Corcoran City Code is hereby amended by deleting the stricken material and adding the underlined material as follows: AGRIBUSINESS: an enterprise located at a working farm, ranch, or other agricultural operation or agricultural plant/facility, which is conducted for the enjoyment and education of visitors, guests or clients, and that generates income for the owner/operator. Agribusiness activities may include the direct sale, marketing, or limited processing of agricultural or horticultural products; seasonal events; and educational, recreational, or tourism-based experiences that highlight the agricultural nature of the site. Examples of limited agritourism uses and activities allowed as permitted uses include but are not limited to: farmer’s markets, farm tours, agricultural homestays, harvest festivals, corn mazes, pumpkin patches, educational seminars or workshops, wineries, youth exchange programs, and small-scale foot production directly tied to on-site agricultural operations. Agribusiness does not include large-scale industrial processing, confined animal feeding operations, amusement parks, or other uses inconsistent with the rural and agricultural character of the district. SECTION 2. Amendment of the City Code. The text of Chapter 1040.030 Subd. 5(D). “Rural Residential District (RR)” (Zoning Ordinance) of the Corcoran City Code is hereby amended by deleting the stricken material and adding the underlined material as follows: A. Temporary living quarters, subject to the standards in Section 1030.040 (Temporary Structures) of the Zoning Ordinance. B. Agribusiness, subject to the following: 1. Must be located on a parcel that is at least four (4) acres in size. 2. Site Access. The primary site access shall comply with one of the following: a. The site shall have direct access onto a Major Roadway, which is defined as a Principal Arterial, Minor Reliver, Minor Expander, and Minor Connector roadways; or 244 Page 2 of 4 b. The site will have direct access onto a Major Collector or Minor Collector roadway no more than 2,500 feet from an intersection with a Major Roadway as identified in the Comprehensive Plan. 3. Traffic shall not create a nuisance to nearby residents by way of traffic or noise, nor shall it increase the public cost in maintaining the street. 4. Parking. Parking must be accommodated through on-site parking lots which comply with the necessary requirements outlined in Section 1060.060 of the Zoning Ordinance. 5. Maximum Structure Size. Agribusiness operating within an accessory structure must comply with the maximum accessory footprint allowed per Section 1030.020 Subd. 4.E. 6. Noise. a. No sound amplifications systems may be used outdoors after 10:00 p.m. unless otherwise approved by City Council. b. Stages and sound amplification equipment shall not be oriented toward any residence within 500 feet of the property line upon which the outdoor music event is to be held. Further, sound amplification equipment shall be oriented so sound is directed away from the closest residential property. c. Music Events shall only take place between the hours of 11:00 a.m. and 10:00 p.m. on weekends and holidays and shall last a maximum of six hours per day. No more than one outdoor music event may be held on the property at a time. 7. Outdoor lighting shall not exceed 0.1-foot candle as measured from the property line and must comply with Section 1060.040 Subd. 1 of the City Code. 8. Sanitary facilities adequate for the number of attendees shall be provided as determined by the adopted Minnesota State Building Code, as may be amended from time to time. Portable toilets may be approved for temporary use and must be screened from view 245 Page 3 of 4 from roads and neighboring properties by landscaping or a wooden enclosure. No portable toilets shall be located closer than 400 feet from a neighboring residential structure. 9. Any outdoor activity area (e.g., seating, walking, crafting, etc.) shall be setback at least 100 ft from adjacent residential structures. C. Commercial Kennel, subject to the following: 1. Chapter 81 of the City Code 2. Commercial kennels must have a secured fenced area to prevent dogs running at large. The fenced area must contain at least 35 square feet per dog and shelter from the weather. 3. The kennel facility must be setback at least 75 feet from any residential structure of another person and must comply with all setback requirements as identified in Section 1030.020 of the zoning ordinance. D. Conditional Home Occupation License (CHOL) as allowed by Section 1030.100 (Home Occupations) of the Zoning Ordinance. E. Event Centers, subject to the following: 1. The hours of operation shall be no later than 10:00 pm. daily. 2. The number of guests will be approved by the City based on the size of site, structures, parking availability, and other relevant factors. 3. Noise from an event shall comply with Section 82.04 Subd. 4 of the City Code. 4. No sound amplifications systems may be used outdoors after 10:00 p.m. 5. Sanitary facilities adequate for the number of attendees shall be provided as determined by the adopted Minnesota State Building Code, as may be amended from time to time. Portable toilets may be approved for temporary use and must be screened from view from roads and neighboring properties by landscaping or a wooden enclosure. No portable toilets shall be located closer than 400 feet from a neighboring residential structure. 246 Page 4 of 4 6. Off street parking shall be provided to accommodate 1 stall per 2 guests. Off street parking shall meet the same minimum setbacks as the principal structures in the zoning district. Off street parking must be on an improved surface such as class 5 gravel or pavement. 7. Screening may be required for outdoor facilities related to the event center and may permanent include landscaping, berms, fences, or walls. 8. Lighting shall comply with all ordinance requirements in Section 1060.040 of the Zoning Ordinance. 9. No overnight camping shall be allowed as part of an event center. 10. As part of the IUP, the City may approve signage for the event center. Consideration shall be given to the sign area, height, location and potential impacts on adjacent properties. 11. Compliance with all applicable regulations including State Health Code, State building codes, and local liquor licensing requirements. SECTION 5. Effective Date. This Ordinance shall be in full force and effect upon its passage. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Ordinance is hereby declared adopted on this 24th day of April 2025. ________________________________ Tom McKee – Mayor City Seal ATTEST: ____________________________________ Deb Johnson – City Clerk 247 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota Page 1 of 1 ORDINANCE NO. 2025-553 Motion By: Seconded By: CITY OF CORCORAN SUMMARY OF ORDINANCE NO. 2025-552 AN ORDINANCE AMENDING THE TEXT OF THE CORCORAN CITY CODE (CITY FILE 25- 017) Title X of the City Code of the City of Corcoran, Minnesota, is hereby amended to allow Agribusiness Operations as an interim use in the Rural Residential district. A printed copy of the entire amendment is available for inspection by any person at City Hall during the City Clerk’s regular office hours. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Ordinance is hereby declared adopted on this 23rd day of June 2025. ________________________________ Tom McKee – Mayor City Seal ATTEST: ____________________________________ Debra Johnson – City Clerk 248 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025- Page 1 of 2 Motion By: Seconded By: A RESOLUTION APPROVING FINDINGS OF FACT FOR AN AMENDMENT TO TITLE X TO ALLOW AGRIBUSINESS OPERATIONS AS AN INTERIM USE IN THE RURAL RESIDENTIAL DISTRICT (CITYWIDE) (CITY FILE NO. 25-017) WHEREAS, Margaret and John Fernandez (the “applicant”) requests an amendment to allow agribusiness uses in the rural residential district, and; WHEREAS, the Planning Commission reviewed the request at a duly called Public Hearing and recommends approval, and; WHEREAS, the City Council reviewed the proposed amendment at a regular scheduled meeting, and; WHEREAS, the City Council adopted an ordinance amending Title X to include Commercial Kennels as an Interim Use in the Rural Residential NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Corcoran, Minnesota, that it approved the amendment to Title X of the City Code based on the following findings: 1. Research from similar Cities identifies agribusiness as an allowed use in rural residential areas. 2. Specific performance standards have been identified to mitigate impacts to residential areas. 3. The City has an interest in supporting efforts to recruit new businesses and industries in the appropriate locations. 4. The City also has an interest in creating a community with housing, employment and service uses that reinforce the City’s vision to allow development while working to retain key elements that define its rural character. 249 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025- Page 2 of 2 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 23rd day of June 2025. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Debra Johnson – City Clerk 250 STAFF REPORT Agenda Item: 9.a Council Meeting: June 23, 2025 Prepared By: Jay Tobin, City Administrator Topic: Request For Proposals - Space Needs Analysis For City Facilities Action Required: Authorization Summary The proposed RFP (Request For Proposal) moves toward achieving the goals of: space needs assessment; asset inventory and valuation; establish clear vision for civic campus; and develop civic campus plan in support of the strategic objective of developing a "municipal facilities and land blueprint" as identified under the core strategy to "provide high quality, innovative services" within City Council's 2025 Core Strategies-Objectives-Goals-Measurables as approved on March 27th, 2025. Staff will bring forward recommended consultant proposals for decision at the Council Meeting on July 24, 2025. Financial/Budget Included in the 2025 Budget Options 1) Council authorize staff to move forward to publish the request for proposals as written. 2) Council provide guidance to update the request for proposal and authorize staff to move forward to publish the request for proposals as modified. 3) Council table the discussion for future decision. Recommendation Staff recommend that City Council authorize staff to move forward to publish the request for proposals as written. Council Action Discussion and Decision Attachments 1. RFP for Space Needs Analysis as of 6.18.25 251 I. INTRODUCTION CITY OF CORCORAN SPACE NEEDS ANALYSIS FOR CITY FACLITIES REQUEST FOR PROPOSALS The City of Corcoran is issuing this Request for Proposals (RFP) for professional services needed for completion of a facilities space needs planning study. This is a publicly advertised RFP for qualified architectural/planning firms. A. RFP Content. This RFP contains the following sections: I. Introduction II. Project Information III. Proposal Requirements B. Addenda/Clarifications. Any changes to this RFP will be made by written addendum. Verbal modification will not be binding. C. Pre-Contractual Expenses. The city will not be responsible for any pre-contractual expenses. Pre- contractual expenses are defined as expenses incurred by the Consultant including, but not limited to: 1. Preparing its proposal in response to this RFP; 2. Submitting the proposal to the City of Corcoran; 3. Negotiating with the City any matter related to their proposal; or 4. Any other expenses incurred by the Consultant prior to the date of execution of the Professional Services Agreement. D. Contract Award. Issuance of this RFP and receipt of proposals does not commit the City of Corcoran to award a contract. The City of Corcoran reserves the right to postpone the award for its own convenience, to accept or reject any or all proposals received in response to this RFP, to negotiate with Contractors, to cancel all or part of this RFP, or to phase and/or adjust the size of the project so as to stay within budgetary limitations. The City’s standard form of contract for professional services is attached for reference. E. Contact Person. The City contact for specific questions regarding information in this RFP is Jay Tobin, City Administrator, (763) 248-1888, jtobin@corcoranmn.gov A. Project Summary. The City of Corcoran owns and operates three facilities of various ages and also owns property at different geographic locations around the City. Based on varying age and condition of the facilities, along with the current and future needs of the City, a facilities space needs planning study (the “Study”) is being sought to determine feasible options and help guide decision making by the City Council. The completed Study is the first integral phase of what is anticipated to be three phases for this city facilities initiative: • Phase I: Facilities space needs planning study • Phase II: Public engagement, site designs, communication plan, refined financial plan • Phase III: Construction documents, bidding, construction management, project closeout II. PROJECT INFORMATION 252 B. Project Scope. The objective of the Study is to develop options, and the associated costs of those options, on how the city could plan for its facilities now and into the future. The specific properties anticipated to be included in this study are indicated below, but the breadth of the investigation will vary with each property. The Study is required to be completed by the end of October 2025. It’s not anticipated to have a robust public outreach or engagement campaign as part of the Study, but engagement with city staff, the City Council and key stakeholders will be needed. The selected firm shall assess each property to prepare a summary that provides a baseline needs analysis, the general condition, operational efficiency, and a listing of factors that may impact its future use. The Study shall not include in-depth structural, utility, IT, code compliance, etc., but assessments should include enough information to give an overview of operating costs, potential major replacements, deficiencies, use of space, potential for expansion and remaining service life. The city will provide existing building/site plans and other available records to the consultant in electronic (pdf) format. The firm selected shall meet with key staff to obtain feedback about current use, constraints, future needs, etc. The city would generally like to know what feasible options exist for the construction of new facilities compared to investment in existing facilities. The feasibility of these options shall include, but not be limited to: • Cost • Efficient use of space and access - Space planning shall be based on projected growth in the 2040 Comp Plan • Sustainability and assessment of current assets • Adherence to Strategic Priorities • Levels of service for the public • Land availability • Partnerships with stakeholders • Safety, Security, Code compliance, and Employee Wellness C. Facilities/Properties: 1. City Hall a. PID 24-119-23-23-0001 b. 8200 County Road 116, Corcoran c. Original construction date 1994, renovated in 2020 d. Home to City Departments for Administration, Community Development, Public Safety, and Public Works e. Scope: High level assessment of current and future space needs offering options for a new Civic Campus that adds Fire Service spaces. 2. Public Works a. PID 18-119-23-13-0001 b. County Road 19 c. Original construction date 2014 d. Home to Operations Team, equipment storage and repair, material storage, and fuel farm. e. Scope: High level assessment of service life and space needs planning with options for remodel and expansion onsite. 253 III. PROPOSAL REQUIREMENTS 3. Old Public Works a. PID 10-119-23-41-0003 b. 9525 Cain Road, Corcoran c. Original construction on site 1950 d. Home to storage of Public Works and Public Safety vehicles and equipment e. Scope: High level assessment of service life and space needs planning with options for remodel and expansion onsite. 4. Former Rockford School Property (specifically the North-West 19.7 acres) a. PID 23-119-23-34-0001 b. Along County Road 10 (adjacent to City Park) c. Purchased in 2018 d. 19.7 acres (total PID is 59.95 acres) e. Scope: High level assessment of potential to relocate a new Civic Campus to this location. 5. County Road 116 (North of City Hall) a. PID 13-119-23-32-0001 b. City has owned since 1996 c. 78.97 acres d. Scope: High level assessment of potential to relocate a new Civic Campus to this location. Facilities not specifically included in the Study include water treatment plants, current park spaces, and utility structures. Developed options shall include a general summary narrative description, a physical design concept sketch, pros/cons of the option, optimal schedule of implementation, and estimated project cost. The scope of this Study is meant to be high-level, with the understanding that any selected option would require further investigation prior to implementation. The final Study shall be delivered electronically (.pdf) along with ten (10) hard copies. D. Project Schedule. The following is a preliminary project schedule to use as a guide. Consultants shall prepare a detailed schedule based on their specific work plan developed. At a minimum, the Consultant shall include one (1) work session with the City Council to review options and one (1) presentation at a City Council meeting for presentation and acceptance of the Study. RFP Released Proposal Due Interviews (if necessary) City Council Approval Contract Award Kick-off Meeting City Council Workshop City Council Presentation & Acceptance June 25, 2025 July 11, 2025 (Noon) July 16, 2025 July 24, 2025 July 24, 2025 Week of August 11, 2025 TBD TBD A. Submission of Proposal. Submit the proposal electronically via email to: Jay Tobin City of Corcoran City Administrator - jtobin@corcoranmn.gov 254 Proposals shall be received by Noon, July 11, 2025. Proposals received after this time will not be accepted. Acknowledgement of receipts of all Addenda is required. B. Proposal Format. Proposals shall be submitted in electronic (PDF) format and be printable on two- sided 8½" x 11" paper, with all text clear of binding. Use of 11" x 17”-fold-out sheets for tables, fees or schedules is permissible but shall be limited. The proposal should be clear and understandable when reproduced in black and white. There is no page limit, but the information included should be responsive to this RFP. Do not include an overabundance of marketing materials; rather the information submitted should be concise, relevant and specific for this project. C. Consultant Team. Background of firm, including sub-consultants, showing previous relevant work experience. Identify key team members and areas of responsibility. D. Project Understanding, Work Plan and Schedule. The Consultant shall provide a brief, concise description that demonstrates the Consultant's understanding of the project and what needs to be done to successfully complete the scope of work. The work plan shall include a preferred proposal and alternate proposal with a detailed schedule outlining any decision points, deliverables, methodology, meetings, etc. E. Fee. The Consultant shall consider all hourly rates for each personnel, all materials and equipment, sub-consultants, overhead and all expenses required to complete the project scope as outlined in this RFP. A total not-to-exceed fee that aligns with the submitted work plan shall be indicated and used for the evaluation. F. References. The Consultant shall provide references for which the Consultant has provided comparable work within the last 5 years. References shall include contact information to verify the work performed. G. Exceptions and Deviations. The Consultant may include other services outside the scope of this RFP that the Consultant feels may be needed or that would add value to the project. Any exceptions to the requirements in this RFP, including the language in the contractual terms of the City’s standard Professional Services Agreement, must be noted in the proposal. If the Consultant proposes changes to the scope of work, include a description of the reason for the change and added/deducted costs if any. H. Evaluation of Proposals. The proposals received will be evaluated per the criteria shown below to determine which one best meets the objectives of the project and the needs of the city. The city may choose to conduct oral interviews to assist in making the final consultant selection. Evaluation Criteria: 1. Past record of experience and performance of similar projects, including references (20%) 2. Qualifications of staff assigned to the project, including commitment to this project (10%) 3. Project Understanding and Work Plan, including schedule (30%) 4. Fee (40%) Based upon review and evaluation, the City Administrator will recommend to the City Council the appointment of the Consultant judged to be the most responsive and responsible for the services requested. The final decision of the Consultant selection will be made by the City Council. It is anticipated that the recommendation will be submitted to the City Council for consideration on July 24, 2025. 255 # Section PID House Street Size ‐ acres Owner Tax Payer Property Type/Use Notes 1202‐119‐23‐21‐0006 52 ADDRESS UNASSIGNED 0.14 CITY OF CORCORAN CITY OF CORCORAN Rush Meadow Lane extension? 2202‐119‐23‐44‐0020 52 ADDRESS UNASSIGNED 14.16 CITY OF CORCORAN CITY OF CORCORAN Kjellbergs Hillside; Co Rd 116 3808‐119‐23‐23‐0003 23102 CO RD NO 30 0.28 HENNEPIN FORFEITED LAND CITY OF CORCORAN Narrow strip; ~35' x 370' 4909‐119‐23‐14‐0012 52 ADDRESS UNASSIGNED 9.95 CITY OF CORCORAN CITY OF CORCORAN Very irregular; creek 51010‐119‐23‐41‐0003 9525 CAIN RD 0.62 VIL OF CORCORAN CITY OF CORCORAN Public Works; Cain Rd 61111‐119‐23‐22‐0003 52 ADDRESS UNASSIGNED 3.26 LAKELAND CONST FINANCE LLC CITY OF CORCORAN Rush Creek Meadows Park Dedication Land?; Cain Rd 71313‐119‐23‐13‐0009 52 ADDRESS UNASSIGNED 2.87 HENNEPIN FORFEITED LAND CITY OF CORCORAN Schutte Rd 81313‐119‐23‐32‐0001 52 ADDRESS UNASSIGNED 78.97 CITY OF CORCORAN CITY OF CORCORAN Co Rd 116 North of City Hall 91818‐119‐23‐13‐0001 9100 CO RD NO 19 11.4 CITY OF CORCORAN CITY OF CORCORAN Public Works 10 23 23‐119‐23‐23‐0011 52 ADDRESS UNASSIGNED 5.37 HENNEPIN FORFEITED LAND CITY OF CORCORAN Co Rd 10; West of Park 11 23 23‐119‐23‐43‐0006 20120 CO RD NO 10 0.26 CITY OF CORCORAN CITY OF CORCORAN 10/50 Split 12 23 23‐119‐23‐43‐0007 20200 CO RD NO 50 19.3 CITY OF CORCORAN CITY OF CORCORAN City Park 13 24 24‐119‐23‐23‐0001 8200 CO RD NO 116 78.8 CITY OF CORCORAN CITY OF CORCORAN City Hall 14 24 24‐119‐23‐43‐0016 52 ADDRESS UNASSIGNED 1.15 CITY OF CORCORAN CITY OF CORCORAN Park; Maple Hill Estates 15 27 27‐119‐23‐44‐0027 52 ADDRESS UNASSIGNED 21.59 CITY OF CORCORAN CITY OF CORCORAN Wetland/Natural Park (Ryan Co. Wetland Mitigation) 16 29 29‐119‐23‐43‐0008 52 ADDRESS UNASSIGNED 6.98 HENNEPIN FORFEITED LAND CITY OF CORCORAN Jubert La 17 35 35‐119‐23‐42‐0035 52 ADDRESS UNASSIGNED 1 HENNEPIN FORFEITED LAND CITY OF CORCORAN Trail La & Valley View Rd 18 35 35‐119‐23‐42‐0039 6419 TRAIL LA 0.85 HENNEPIN FORFEITED LAND CITY OF CORCORAN "Neighborhood Compost Site" 19 23 23‐119‐23‐34‐0001 52 CO RD NO 10 59.95 CITY OF CORCORAN CITY OF CORCORAN 19.7 Acre North‐west Corner of Former Rockford Schools Total Acreage Owned by City 316.90 Property Address Taxpayer Name & Mailing Address 25 6 19 257 Former Rockford School Property (specifically the North-West 19.7 acres) PID 23-119-23-34-0001 Along County Road 10 (adjacent to City Park) 25 8 PROFESSIONAL SERVICES AGREEMENT AGREEMENT made this day of , 20 , by and between the CITY OF CORCORAN, a Minnesota municipal corporation ("City") and "Consultant"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Consultant for . 2. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents," all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Professional Services Agreement; B. Request for quote – dated , 20 ; C. Insurance Certificate; D. Consultant’s , 20 proposal for (“Proposal”). In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts, with Contract Document “A” having the first priority and Contract Document “D” having the last priority. 3. COMPENSATION. Consultant shall be paid by the City for the services described in the Proposal a not to exceed fee of Dollars ($ , inclusive of expenses. Services performed directly by Consultant shall be paid at an hourly rate in accordance with the Proposal, subject to the not to exceed fee. The not to exceed fees and expenses shall not be adjusted if the estimated hours to perform a task, the number of required meetings, or any other estimate or assumption is exceeded. Consultant shall bill the City as the work progresses. Payment shall be made by the City within thirty-five (35) days of receipt of an invoice. 4. DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City. The City may use the information for its purposes. 5. CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. 259 6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 7. STANDARD OF CARE. Consultant shall exercise the same degree of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional consultant under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Consultant’s services. 8. INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all claims, demands, actions, causes of action, including costs and attorney's fees, arising out of or by reason of the execution or performance of the services provided for herein and further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising hereunder. 9. INSURANCE. Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker’s Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability $2,000,000 each occurrence/aggregate Automobile Liability $2,000,000 combined single limit Professional Liability $2,000,000 each occurrence/aggregate The City shall be named as an additional insured on the general liability policy on a primary and non- contributory basis. Before commencing work, the Consultant shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City. 10. INDEPENDENT CONTRACTOR. The City hereby retains Consultant as an independent contractor upon the terms and conditions set forth in this Agreement. Consultant is not an employee of the City and is free to contract with other entities as provided herein. Consultant shall be responsible for selecting the means and methods of performing the work. Consultant shall furnish any and all supplies, equipment, and incidentals necessary for Consultant’s performance under this Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's agents or employees are in any manner agents or employees of the City. Consultant shall be exclusively responsible under this Agreement for Consultant’s own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 260 11. SUBCONTRACTORS. Consultant shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Consultant shall comply with Minnesota Statutes § 471.425. Consultant must pay subcontractors for all undisputed services provided by subcontractors within ten (10) days of Consultant’s receipt of payment from City. Consultant must pay interest of one and five-tenths percent (1.5%) per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). 12. CONTROLLING LAW/VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County Minnesota. 13. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consultant’s officers’, agents’, city’s, partners’, employees’, volunteers’, assignees’ or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 14. COPYRIGHT. Consultant shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 15. PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract requires, or the Consultant desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Contract, and shall indemnify and defend the City for any costs, liability, expenses and attorney's fees that result from any such infringement. 261 16. RECORDS. Consultant shall maintain complete and accurate records of hours worked and expenses involved in the performance of services. 17. ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 18. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 20. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Consultant. In the event of termination, the City shall be obligated to the Consultant for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination. Dated: , 20 . CITY OF CORCORAN BY: Tom McKee, Mayor BY: Jay Tobin, City Manager Dated: , 20 . BY: Its 262 STAFF REPORT Agenda Item: 9.b Council Meeting: June 23, 2025 Prepared By: Jessica Christensen Buck, Parks and Recreation Manager Topic: City Park Renaming Action Required: Direction Summary Over the past year, the City has been actively engaged in planning and discussion around the City Park Remaster project, located at 20200 County Road 50, Corcoran, MN 55340 (PID #s 2311923430007 and 2311923340001). As part of these discussions, renaming the park has emerged as a timely and meaningful compliment to the remaster project. The City’s agricultural heritage has been central to the theme and design of the remaster project. A farm- themed playground is a major feature of the proposed improvements. Consequently, naming the community park “Heritage Park” resonates with the City’s values, the proposed park design, and opens the door for incorporating further elements of Corcoran’s heritage into the design of future phases of the park. Additionally, other rational for the renaming is included below: Brand cohesion: Existing park signage still features the City’s previous logo. With updated signage already needed as part of the project, this is a logical time to unify the City’s branding while also adopting a new name for the park. Clarity and consistency: The park is currently referred to in multiple ways – City Park, Corcoran Community Park, Dinosaur Park, etc. A formal renaming provides a consistent, identifiable name that reflects the future vision for the park, history of the City, and can be widely adopted by the community. The Parks and Trails Commission has previously discussed principles for naming and renaming City Parks. Key considerations included: Avoiding naming parks after individuals. Highlighting geographical, natural, or historical features. Supporting names that reflect the park’s use or setting. The proposed name of “Heritage Park” appears to align with the Commission’s previous feedback on the draft policy. For reference, the draft Park Naming Policy that was previously reviewed by the Commission is attached. A full review of the policy will occur at a future meeting. At the June 17, 2025, Parks and Trails Commission meeting, Commissioners felt that the proposed name "Heritage Park" lacked clarity, felt bland and outdated, and did not clearly reflect the City's history. 263 Alternative names suggested included: Harvest Park, Pickle Pasture Park, Prairie Park, Prairie Pasture Park, Farm & Field Park, and Corn Cob Park. The idea of a public survey was briefly discussed, but was cautioned against with the risk of less serious name suggestions. The Commission had interest in compiling ideas for naming and review them during the July 17, 2025, Parks and Trails Commission meeting. Some concerns were raised about the timing of the naming decision. Donations toward the park were planned to include a "thank you" sticker, which would be impacted by a delay in selecting a name. Additionally, signage for the park project needs to be ordered soon, so a decision is needed to keep the project on schedule. If a name is finalized by August, staff can move forward with ordering signage and designing donor stickers accordingly. Financial/Budget Signage cost will have to be added out-of-phase or included in a future phase of park development – it is not included in the scope of the current phase. Options 1. Accept Resolution 2025-64 - Renaming City Park to Heritage Park. 2. Direct staff to work with the Parks and Trails Commission on providing a recommended name at the July 17, 2025 Commission meeting, followed by review from City Council. 3. Provide alternative direction to staff. 4. Maintain the existing name, City Park. Recommendation Direct staff to work with the Parks and Trails Commission on providing a recommended name at the July 17, 2025 Commission meeting, followed by review from City Council. Council Action Direct staff to work with the Parks and Trails Commission on providing a recommended name at the July 17, 2025, Commission meeting, followed by review from City Council. Attachments 1. DRAFT - Park Naming Policy.pdf 2. Resolution 2025-64.pdf 264 Park Naming Policy Purpose The purpose of this policy is to create a consistent and systematic approach, for the naming and renaming of parks, recreation areas, and facilities owned and/or operated by the City of Corcoran. Names are intended to be unique, meaningful, and inclusive. Objectives • Easily identifies and locates parks, recreation areas, and facilities. • Names designated for parks, recreation areas, and facilities should be consistent with the values and character of the area, neighborhood, and City of Corcoran. • Encourages public participation in the naming and dedication of parks, recreation areas, and facilities. • Encourages the dedication of lands, facilities, donations, or sponsorship by individuals and/or groups. Definition Parks, recreation areas, and facilities include all property assets under the City’s ownership and under the Parks and Recreation Division oversight. This includes buildings, structures, open spaces, public parks, trails, natural areas, wetlands, environmental habitat, and land. Small park amenities such as benches, bricks, etc. will be considered for naming through the Park Enhancement Program. Authorization The Parks and Trails Commission shall be responsible for recommending facility names to the City Council for final approval. The City Council may accept, reject, or replace recommended facility names. Guidelines The following guidelines will be used when naming a park, recreation area, or facility within a park. The City Council and/or Parks and Trails Commission have discretion when evaluating proposals, thus proposals that meet the below guidelines do not guarantee naming. Proposals must meet criteria in this policy, however, meeting all criteria does not ensure renaming. General Naming Guidelines • Should not duplicate or be easily confused with existing public or private places in or near Corcoran. • Should avoid adjectives such as east, west, big, long, etc., and numbers when possible unless an adjacent feature name uses the same descriptor. • Should use the fewest words possible. • Shall include an appropriate designator of the type of park (i.e., Community Park, Neighborhood Park, Open Space Park, etc.). • A name may be assigned, if deemed appropriate by the City Council (following recommendation from the Parks and Trails Commission) to a park or recreation facility, any time after land acquisition or park/facility development. Such recreation facilities may include trails/greenways, recreation buildings, athletic complexes, picnic shelters, playgrounds, splashpads, or other facilities. 265 Park Naming Policy • Naming approved for an item that has a lifespan, such as structures, equipment, etc., shall expire when the lifespan of the item is met. At the time of replacing such an item, the original donor/naming recipient shall have the opportunity to donate funds to continue the naming of the replacement item. If the original donor/naming recipient is not interested in continuing the naming of the item, or is unable to be reached within a reasonable timeframe for replacement, the City may seek other donations for naming consideration. Naming in Honor of a Person • Consideration shall only be given to individuals who have been deceased for a minimum of six months and one or more of the following criteria has been met: o The individual, individuals or family has contributed significant long-term support to the development or operation of the park or facility, or to the overall recreation and parks system. The suggested name must be accompanied by evidence of contributions to the park, facility, and/or service, or to any of the Parks and Recreation Division’s companion organizations that function in cooperation with and on behalf of the department. o An outstanding community individual who has made significant and long-term civic contributions to the community of Corcoran, as determined by either the Parks and Trails Commission or the Corcoran City Council. o A substantial donation (typically not less than 50% of the value of the property or improvements), as determined by either the Parks and Trails Commission or the Corcoran City Council, has been made to the Parks and Recreation Division, by or in memory of an individual, group, or family. • Consideration to name parks, recreation areas, and facilities after those who are still living, must meet one, or more, of the following: o A land donation in which a naming provision has been made on the deed and accepted by the Corcoran City Council. o A substantial donation of money (typically not less than 50% of the value of the property or improvements) has been made to the Corcoran Parks and Recreation Division wherein the donor stipulated a naming provision as a condition of the donation and this condition has been accepted by the Corcoran City Council. Commercial/Organization Naming • Consideration shall only be given to organizations that have met one or more of the following criteria: o The organization has contributed significant long-term support to the development or operation of the park or facility, or to the overall recreation and parks system. The suggested name must be accompanied by evidence of contributions to the park, facility, and/or service, or to any of the Parks and Recreation Division’s companion organizations that function in cooperation with and on behalf of the department. o An outstanding community organization that has made significant and long-term civic contributions to the community of Corcoran, as determined by either the Parks and Trails Commission or the Corcoran City Council. 266 Park Naming Policy o A substantial donation (typically not less than 50% of the value of the property or improvements), as determined by either the Parks and Trails Commission or the Corcoran City Council, has been made to the Parks and Recreation Division, by the organization. o The organization contributed significantly to the preservation of the City’s history or culture. Process Naming of New/Un-Named Parks, Recreation Areas, and Facilities 1. Request to Staff A request for naming/re-naming of a park, recreation area, or facilities shall be submitted in writing to the Parks and Recreation Division. 2. Staff Review of Submission The submission shall show how the proposed name meets the criteria stated within this policy. When naming after person(s), the application will describe their contributions to the City of Corcoran. Written documentation of approval by next of kin to be honored (if available/possible) is required as part of the proposal. Staff will review the proposal for adherence to the stated criteria and authentication of statements relative to contributions in the case of an individual before forwarding it to the Parks and Trails Commission. If the request is incomplete, staff will contact the applicant, in writing, and provide them with the opportunity to resubmit a revised request. 3. Public Input Opportunity & Parks and Trails Commission Review The Parks and Trails Commission will offer the opportunity for public input on the proposed naming during a regularly scheduled Commission meeting. During this meeting, the Parks and Trails Commission will make a recommendation on the proposed naming. 4. Absence of Naming Requests In the absence of any naming requests, the Parks and Trails Commission shall adhere to the criteria stated in this policy in recommendation of a name. 5. City Council Review Once the Parks and Trails Commission has reviewed the proposed name, Corcoran City Council will make the final decision using input and recommendation from staff, public input, and the Parks and Trails Commission. Re-naming of Existing Parks, Recreation Areas, and Facilities • Renaming of parks, recreation areas, and facilities carries a greater burden of process compared to initial naming. Tradition and continuity of name and community identification are important community values. • Deed restrictions need to be accounted for when considering the renaming of parks. • Parks, facilities, and geographic features named after individuals shall not be changed unless it is found by the Parks and Trails Commission or the Corcoran City Council that the 267 Park Naming Policy individual’s personal character was such that the continued use of the name for a City park, recreation area, or facility would not be in the best interest of the City. • Parks, recreation areas, and facilities named for a location or geographic feature of a community/neighborhood may be considered for renaming. However, the existing name of a park, recreation area, or facility which is of local or national importance, or which identifies an outstanding geographic or physical feature shall not be changed unless the Parks and Trails Commission or Corcoran City Council determines there are extraordinary circumstances of local, state, or national interest to justify the name change. • When considering the renaming of a park, recreation area, or facility, the proposed name must meet the same guidelines and follow the naming process defined above. Naming of Amenities within Parks, Recreation Areas, and Facilities • Amenities and equipment with an expected lifespan of at least 15 years, such as a playground, splashpad, field, etc., may be eligible for naming. • When considering the naming of amenities within parks, recreation areas, or facilities, the proposed name must meet the same guidelines and follow the naming process defined above. 268 Park Naming Policy FORM FOR PARK NAMING POLICY 269 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-64 Page 1 of 2 Motion By: Seconded By: A RESOLUTION RENAMING CITY PARK TO HERITAGE PARK WHEREAS, the City Council of the City of Corcoran, Minnesota, does hereby find as follows: WHEREAS, the City of Corcoran has been actively engaged in the planning and development of a City Park Remaster project at 20200 County Road 50, Corcoran, MN 55340 (PID #s 2311923430007 and 2311923340001); and WHEREAS, as part of these discussions and planning efforts, renaming the park has emerged as a timely and meaningful enhancement to support the overall vision and design of the remaster project; and WHEREAS, the remaster project embraces Corcoran’s agricultural heritage, including a farm- themed playground and other design features that reflect the City’s rural roots; and WHEREAS, the name “Heritage Park” aligns with the theme and vision of the remaster project and reflects the City’s historical and cultural values; and WHEREAS, renaming the park to “Heritage Park” provides a clear, consistent, and recognizable identity; and WHEREAS, the Parks and Trails Commission has previously discussed principles for naming or renaming of parks, including avoiding naming after individuals, and preferring names that reflect geographical, natural, or historical features, or the park’s setting and use; and WHEREAS, the proposed name “Heritage Park” aligns with these naming principles and received support through discussions with the Parks and Trails Commission; and NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Corcoran, that: 1. The park currently known as “City Park”, PID #s 2311923430007 and 2311923340001, shall be officially renamed “Heritage Park”. 2. City staff are authorized to implement this name change, including incorporating the new name into future signage, communications, and park development materials. 3. Signage updates related to name change will be included in future phases of the park development, or otherwise phased in as funding allows. 4. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean 270 City of Corcoran June 23, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-64 Page 2 of 2 Whereupon, said Resolution is hereby declared adopted on this 23rd day of June 2025. ________________________________ Tom McKee – Mayor City Seal ATTEST: ____________________________________ Debra Johnson – City Clerk 271 STAFF REPORT Agenda Item: 13.a Council Meeting: June 23, 2025 Prepared By: Deb Johnson, City Clerk Topic: 2025 City Council Schedule Action Required: Information Only Council Action Information Only Attachments 1. 2025 City Council Meeting Calendar as of 6.18.25.pdf 272 1 2025 CITY OF CORCORAN Meetings Mayor Contracted Services Council Tom McKee tmckee@corcoranmn.gov Planning 612-638-0225 Council Quarterly Work Sess. Council Members Engineer 763-479-4209 Planning Commission Michelle R. Friedrich michelle.friedrich@corcoranmn.gov Building Inspector 763-479-1720 Parks & Trails Commissions Mark Lanterman mlanterman@corcoranmn.gov City Assessor 612-348-2943 City Holiday Jeremy Nichols jnichols@corcoranmn.gov Septic / Henn Co. 612-543-5200 Alternative Meeting Dates Dean Vehrenkamp dvehrenkamp@corcoranmn.gov Republic Services 763-972-3335 JANUARY S M T W T F S 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 FEBRUARY S M T W T F S 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 MARCH S M T W T F S 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 APRIL S M T W T F S 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 MAY S M T W T F S 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 JUNE S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 JULY S M T W T F S 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 AUGUST S M T W T F S 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 SEPTEMBER S M T W T F S 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 OCTOBER S M T W T F S 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 NOVEMBER S M T W T F S 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 DECEMBER S M T W T F S 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 273 2 City of Corcoran 2025 City Council Schedule (as of June 18, 2025) Below is a tentative schedule for City Council meetings and events - subject to change. June 25-27, 2025 League of Minnesota Cities Annual Conference (Duluth) July 10, 2025 • 2024 Finanical Audit Result Presentation • Employee Handbook Updates • On-Call Policy • Public Hearing: Easement Vactation/Lot Line for Upward Acres • PUD Amendment Cook Lake Heights July 24, 2025 Work Session • Fire Services July 24, 2025 • Industrial-Commercial Update • Upward Acres Lot Line Adjustment/D&U Easment Vacation • City Park CPA August 5, 2025 (*NOTE: Tuesday*) NITE TO UNITE August 14, 2025 Work Session August 14, 2025 August 15-16 Corcoran Country Daze August 28, 2025 • 2QTR Financial Report • Maple Grove Connection Charge Payoff September 11, 2025 • Set Not to Exceed 2026 Levy • Firearms Ordinance September 25, 2025 October 9, 2025 October 16, 2025 • Resolution designating 2026 Polling locations November 13, 2025 November 24, 2025* (NOTE: Monday) December 11, 2025 • Truth in Taxation - 2026 Levy 274