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2025-05-08 City Council Agenda Packet
1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Presentations a.Public Works Appreciation 5.Open Forum - Public Comment Opportunity 6.Consent Agenda a.Approval of Minutes b.Financial Claims to May 8, 2025 c.Questica Financial Software d.IT Update e.Northwest Trails Snowmobile Club Grant Sponsorship f.Police Department Lieutenant g.2025 Body Worn Camera Audit h.UMN AED Project LUCAS Grant i.Public Works- Authorization to Hire j.Minnesota Department of Natural Resources Landowner Agreement - Phragmites k.Water Treatment Plant - Pay Request 24 l.Water Tower - Pay Request 24 m.A Resolution Recognizing National Public Works Week and Public Works Staff 7.Planning a.Domino's Mural Survey b.Kwik Trip (City File 23-006) 8.Unfinished Business a.Chisholm Trail Improvements - Improvement Hearing & Authorization of Plans and Specifications 9.New Business 10.Closed Session 11.Staff Reports 12.Council Reports a.Property Taxes - Cost Shift Concerns 13.City Council Schedule a.2025 City Council Schedule Corcoran City Council - Regular Session Agenda May 8, 2025 7:00 PM 1 14.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. 2 STAFF REPORT Agenda Item: 4.a Council Meeting: May 8, 2025 Prepared By: Karen Heiden Topic: Public Works Appreciation Action Required: None Council Action 3 STAFF REPORT Agenda Item: 6.a Council Meeting: May 8, 2025 Prepared By: Karen Heiden Topic: Approval of Minutes Action Required: Approve April 24, 2025 City Council Meeting Minutes Recommendation Approve April 24, 2025 City Council Meeting Minutes Council Action Approve April 24, 2025 City Council Meeting Minutes Attachments 1. 2025-04-24 DRAFT Council Minutes.docx 4 City of Corcoran City Council Minutes April 24, 2025, 7pm 1 The Corcoran City Council met on April 24,2025, in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person. The meeting was also available to view through electronic means using live streaming service through Granicus. Mayor McKee,Councilors Friedrich,Lanterman, Nichols,and Vehrenkamp were present. Also present: City Administrator Tobin,City Clerk Johnson,Assistant City Administrator Williams, Community Development Director Davis McKeown,Planner Klingbeil, Public Works Director Mattson,and City Attorney Thames. 1.Call to Order / Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval Mayor McKee stated consent item 6m added and 7a and 7b were swapped. City Administrator Tobin stated consent item 6g and item 12a were updated. MOTION:made by Nichols, seconded by Vehrenkamp to approve the agenda. Voting Aye: McKee,Friedrich, Lanterman, Nicols, and Vehrenkamp. (Motion carries: 5:0) 4.Presentations a.Northwest Trails Snowmobile Club –Colin Brown Colin Brown, Norhtwest Snowmobile Club gave a brief presentation of the Minnesota DNR Snowmobile Grant-In-Aid Program and the sponsorship provided by the City of Corcoran in past years. The club is asking for continued sponsorship for the 2025-26 season. 5.Open Forum –Public Comment Opportunity Mayor McKee invited residents to come forward to address the Council during Open Forum for any items not included on the agenda. City Administrator Tobin explained the instructions to participate in the public comment opportunity. Karen Lymangood, 8105 County Road 116,concerns about road and culvert that M&I built for the development that connects with their residence David Foy,8115 County Road 116, spoke about the concerns of road & culvert M&I built near his residence. 6.Consent Agenda a.City Council Meeting Minutes Approval Action –Approved April 10, 2025 City Council Minutes. b.Financial Claims Action –Approved Financial Claims for April 10, 2025. c.Amendment to 2025 Fee Schedule Action –Adopted Ordinance 2025-549 Amending the 2025 Fee Schedule. d.2023A Bond Reallocation Action –Adopted Resolution 2025-39 Approving 2025 Transfer Bond funds. e.Request for Proposal for Private MN Paid Family & Medical Leave Options Action –Approved Request for Proposal for Private MN Paid Family & Medical Leave Options . f.Commercial Kennel Zoning Ordinance Amendment (City File 25-005) Action –Approving Ordinance 2025-547 Amending Sections 1040.030 Establishing Commerical Kennels as an Interim use in the Rural Residential District and Adopting Ordinance 2025-548 5 City of Corcoran City Council Minutes April 24, 2025, 7pm 2 Summary Ordinance of Ordinance 2025-547 and Adopting Resolution 2025-37 Approving the Finding of Fact for Ordinance 2025-547. g.Camp Solberg (City File 24-021) Action –Item tabled to the June 12, 2025 City Council Meeting. h.Request for Authorization to Bid -City Park Remaster Action-Approved Plans and Specifications and Authorize the Advertisement for Bids for the City Park Remaster Project . i.County Road 116 and Hunter’s Ridge Turn Lane Improvements –Bid Award Action –Approved to Award the Bid for the County Road 116 and Hunters Ridge Improvements project to S.R. Weidema, Inc. in the Amount of $622,966.93 Contingent on the Developer Financial Commitment Including the Construction Administration Services on the Project to Stantec in the amount of $50,000 . j.County Road 116 and 79th Place Turn Lane Improvements –Bid Award Action –Approved to Award the Bid for the County Road 116 and 79th Place Turn Lane Improvements to Asphalt Surface Technologies Corp in the amount of $261,895.41. k.Corcoran Storage II Turn Lane Improvements –Accept Plans/Specs: Authorize Bids Action –Approved the Plans and Specifications for the Corcoran Storage II Turn Lanes Project and Authorize Bidding . l.Ravinia Development Remittance –Traffic Signals Action –Approved Traffic Signal Funds to the Developer in the Amount of $200,000 Minus Expenses Related to the Signal Warrant Analysis. m.Exempt Employee Policy Action –Approved the Exempt Employee Policy. MOTION: made by Nichols, seconded by Vehrenkamp to approve consent agenda items 6a,6c-6f, and 6h-6m. Voting Aye: McKee,Friedrich,Lanterman, Nichols,and Vehrenkamp. (Motion carries: 5:0) MOTION: made by Vehrenkamp, seconded by Nichols to approve consent item 6b. Voting Aye: McKee, Friedrich, Lanterman, Nichols, and Vehrenkamp. (Motion carries 5:0) MOTION:made by Nichols, seconded by Vehrenkamp to table the item to the June 12, 2025 City Council Meeting to give the staff and applicants more time to work out an agreement. Voting Aye: McKee,Friedrich, Lanterman, Nichols, and Vehrenkamp. (Motion carries: 5:0) 7.Planning a.Continental Concept Plan “Springs at Corcoran” (City File 25-008) Community Development Director McKeown Davis presented the concept plan. Brett Mozzetti, Continental Properties, W134N8675 Executive Parkway, Menomonee Falls, WI 53051 addressed the Council. The Council was asked to review the plan and provided feedback to the applicant. b.Kwik Trip (City File No. 23-006) Community Development Director McKeown Davis gave staff report. Kim Heiden,10182 Ironwood Ct,addressed the council in opposition to Kwik Trip. Craig Mattson, 10174 Ironwood Ct, addressed the council in opposition to Kwik Trip. MOTION: made by McKee, seconded by Lanterman to amend Paragraph 18 of Resolution 2025-25 to update parking requirements. Conditional Use Permit and Site Plan for Kwik Trip and Site Plan for Mama G’s. 6 City of Corcoran City Council Minutes April 24, 2025, 7pm 3 Voting Aye: McKee, Friedrich, Lanterman, and Nichols Voting Nay: Vehrenkamp (Motion carries 4:1) MOTION:made by McKee, seconded by Lanterman to amend Paragraph 1, F ii, 2 of Resolution 2025-26 Approving Two Variances and Denying one Variance for Mama G’s as part of the Kwik Trip application addressing landscaping. Voting Aye: McKee, Friedrich, Lanterman, Nichols, and Vehrenkamp (Motion carries 5:0) Chris Leiopold, Mama G’s addressed the Council regarding the Kwik Trip and Mama G’s project. Dean George, Kwik Trip, 6026 Oak Street, LaCrosse, Wi addressed the Council and answered the Council’s questions. MOTION:made by McKee, seconded by Friedrich to direct staff to amend the Conditional Use Permit to add standards to planning and restricting car wash hours of operation. Voting Aye:McKee, Friedrich, Lanterman, Nichols, and Vehrenkamp. (Motion carries 5:0) MOTION: made by McKee, seconded by Lanterman to adopt Resolution 2025-24 Approving Preliminary Plat for Kwik Trip and 2025-26 Approving two Variances and Denying one Variance for Mama G’s as part of the Kwik Trip Application with amended changes and direct staff to split Resolution 2025-25 into separate Resolutions and bring back as one Resolution approving CUP and site plan for Kwik Trip and separate Resolution site plan for Mama G’s. Voting Aye: McKee and Vehrenkamp Voting Nay: Friedrich, Nichols and Lanterman (Motion fails 2:3) MOTION: made by Nichols, seconded by Friedrich to table the CUP to May 8 Council meeting unless an extension is provided to meet at the next feasible opportunity. Voting Aye: McKee, Friedrich, Lanterman, Nichols, and Vehrenkamp. (Motion carries 5:0) 8.Unfinished Business 9.New Business a.Planning Commission Appointment Mayor McKee stated that he and Councilor Lanterman conducted interviews of four applicants for the open planning commission position and made a recommendation to appoint Jay Zachman MOTION: made by McKee, seconded by Lanterman to appoint Jay Zachman to the Planning Commission for a term ending February 28, 2028. Voting Aye: McKee, Friedrich, Lanterman, Nicols, and Vehrenkamp. Motion carries 5:0) 10.Staff Reports Clean-Up Day May 3, 2025 Work Session –Fire Services May 8, 2025 11.Council Reports Clean up silt fence by Lions Park from developer 12.City Council Schedule a.2025 City Council Schedule 13.Adjournment MOTION: made by Nichols, seconded by Friedrich to adjourn. Voting Aye: McKee, Friedrich, Lanterman, Nichols, and Vehrenkamp. (Motion carries: 5:0) 7 City of Corcoran City Council Minutes April 24, 2025, 7pm 4 Mayor McKee adjourned the meeting at 11:15 p.m. April 24, 2025 Respectfully submitted, _____________________________________ Karen Heiden –Deputy Clerk 8 STAFF REPORT Agenda Item: 6.b Council Meeting: May 8, 2025 Prepared By: Reed Kottke Topic: Financial Claims to May 8, 2025 Action Required: Consider approving claims as presented Summary Claims require Council review and approval, those permitted per policy have been completed, while others are pending for Council approval. Financial/Budget Claims are within budget or are identified on a case-by-case basis to confirm funding source and seek Council approvals as necessary. Options Approve claims as presented or amend and approve claims. Recommendation Approve claims as presented. Council Action Consider approving claims as presented. Attachments 1. 2025-05-08 Financial Claims.pdf 9 CLAIMS APPROVED AND PROCESSED PER POLICY Check Range: 37005-37024 Financial Claims 04/24/2025 45,471.81$ 45,471.81$ Check Register Total Expenditures For Approval Agenda Item: 6b 1 Council Meeting: 05/08/2025 Prepared By: Reed Kottke, Accountant 10 CLAIMS APPROVED AND PROCESSED PER POLICY Check Range: 37024-37063 Financial Claims 05/01/2025 50,386.45$ 50,386.45$ Check Register Total Expenditures For Approval Agenda Item: 6b 2 Council Meeting: 05/08/2025 Prepared By: Reed Kottke, Accountant 11 CLAIMS PENDING COUNCIL APPROVAL Check Range: 37064-37084 Financial Claims 05/08/2025 416,635.67$ 277,262.82$ 693,898.49$ Date Vendor Amount Description 4/17/2025 FARMERS STATE BANK OF HAMEL 12.00$ 4M WIRE FEE 4/21/2025 MINNESOTA DEPARTMENT OF REVENUE 190.16$ MARCH FUEL TAX RETURN 4/21/2025 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION OF MN 31,273.32$ PP8 PENSION CONTRIBUTIONS 4/21/2025 OPTUM FINANCIAL 6,250.27$ PP8 HEALTH SAVINGS ACCOUNT CONTRIBUTIONS 4/22/2025 MINNESOTA STATE RETIREMENT SYSTEM 2,776.53$ PP8 DEFERRED COMPENSATION / ROTH CONTRIBUTIONS 4/22/2025 MINNESOTA STATE RETIREMENT SYSTEM 3,948.16$ PP8 HEALTH CARE SAVINGS PLAN CONTRIBUTIONS 4/22/2025 FARMERS STATE BANK OF HAMEL 25.00$ STOP PAYMENT FEE 4/23/2025 US BANK 15,267.49$ APRIL MANAGING ACCOUNT STATEMENT RECONCILIATION 4/25/2025 ADP PAYROLL FEES 596.69$ PP8 PAYROLL PROCESSING FEE 4/28/2025 CIGNA 669.28$ APRIL ANCILLARY HEALTH INSURANCE PREMIUMS 4/28/2025 US BANK EQUIPMENT FINANCE 584.09$ FEBRUARY - APRIL COPIER LEASE 4/28/2025 POSTALIA POSTAGE 10.00$ MAIL METER 4/29/2025 THE HARTFORD 2,328.77$ APRIL DISABILITY INSURANCE PREMIUMS 4/30/2025 REPUBLIC SERVICES 1,885.60$ MARCH STATEMENT REFUSE & RECYCLING 5/1/2025 HEALTH PARTNERS 54,785.62$ MAY HEALTH INSURANCE PREMIUMS 5/1/2025 METROPOLITIAN LIFE 1,920.78$ MAY DENTAL INSURANCE PREMIUMS 5/1/2025 ADP WAGE PAY 110,865.48$ PP9 NET PAY 5/1/2025 ADP TAX 41,177.36$ PP9 TAX WITHHOLDING 5/1/2025 XCEL ENERGY 2,696.22$ APRIL STATEMENT ELECTRIC Total 277,262.82$ Automatic Deduction / Electronic Fund Transfer / Other Disbursement Check Register Automatic Deduction / Electronic Funds Transfer Total Expenditures For Approval Agenda Item: 6b 3 Council Meeting: 05/08/2025 Prepared By: Reed Kottke, Accountant 12 BANK CODE: GEN CHECK DATE: 04/24/2025 INVOICE PAY DATE FROM 04/24/2025 TO 04/24/2025 04/24/2025 08:23 AM User: RCKOTTKE DB: Corcoran Page: 1/1CHECK PROOF FOR CITY OF CORCORAN # InvoicesTotal AmountCredit TotalInvoice TotalVendor NameVendor CodeCheck #BankCheck Date 4##1,629.01 628.99 2,258.00 ACME TOOLS156037005GEN04/24/2025 22,519.26 0.00 2,519.26 BEAUDRY OIL COMPANY62237006GEN04/24/2025 12,200.00 0.00 2,200.00 GALLAGHER BENEFIT SERVICES INC181237007GEN04/24/2025 1879.97 0.00 879.97 GENERATIONS FIREARMS, LLC305037008GEN04/24/2025 6988.25 0.00 988.25 GOPHER STATE ONE CALL225337009GEN04/24/2025 14,735.00 0.00 4,735.00 INDEPENDENT TESTING TECHNOLOGIES315237010GEN04/24/2025 1311.88 0.00 311.88 INTEGRATED PROTECTION SYSTEMS255037011GEN04/24/2025 84,705.75 0.00 4,705.75 LANDFORM PROFESSIONAL SERVICES21137012GEN04/24/2025 1458.98 0.00 458.98 MENARDS MAPLE GROVE16737013GEN04/24/2025 1480.00 0.00 480.00 MN BCA245737014GEN04/24/2025 114,157.06 0.00 14,157.06 MN DEPT OF LABOR & INDUSTRY168037015GEN04/24/2025 11,200.00 0.00 1,200.00 NAGELL APPRAISAL & CONSULTING145537016GEN04/24/2025 296.18 0.00 96.18 NALISHA WILLIAMS317137017GEN04/24/2025 220.11 0.00 20.11 ODP BUSINESS SOLUTIONS, LLC13037018GEN04/24/2025 1249.50 0.00 249.50 OPTUM219837019GEN04/24/2025 11,500.00 0.00 1,500.00 MIKE PRITCHARD195137020GEN04/24/2025 11,499.91 0.00 1,499.91 RYAN GANNERMISC37021GEN04/24/2025 1131.41 0.00 131.41 TIDE CLEANERS256837022GEN04/24/2025 17,638.84 0.00 7,638.84 WRIGHT-HENNEPIN COOP ELECT184437023GEN04/24/2025 170.70 0.00 70.70 SHAWNA ZUTHER251437024GEN04/24/2025 ## Denotes that check has vendor credit applied. Num Stubs: 0Num Checks: 20 Num Invoices: 38 Total Amount: 45,471.81 13 BANK CODE: GEN CHECK DATE: 05/01/2025 INVOICE PAY DATE FROM 05/01/2025 TO 05/01/2025 05/01/2025 10:37 AM User: RCKOTTKE DB: Corcoran Page: 1/1CHECK PROOF FOR CITY OF CORCORAN # InvoicesTotal AmountCredit TotalInvoice TotalVendor NameVendor CodeCheck #BankCheck Date 192.40 0.00 92.40 AARON SOLBERGMISC37025GEN05/01/2025 1492.05 0.00 492.05 ADAM CHECKETTSREFUNDUB37026GEN05/01/2025 131.18 0.00 31.18 AMAZON CAPITAL SERVICES227037027GEN05/01/2025 12,353.51 0.00 2,353.51 AMERICAN PRESSURE2537028GEN05/01/2025 11,461.20 0.00 1,461.20 BEAUDRY OIL COMPANY62237029GEN05/01/2025 1158.04 0.00 158.04 CARRIE CASEREFUNDUB37030GEN05/01/2025 154.82 0.00 54.82 CINTAS - 4705637031GEN05/01/2025 4347.13 0.00 347.13 CINTAS - 4705637032GEN05/01/2025 12,407.22 0.00 2,407.22 CORE & MAIN LP234637033GEN05/01/2025 1135.80 0.00 135.80 CROW RIVER NEWS6937034GEN05/01/2025 12,430.00 0.00 2,430.00 DAILY PRINTING INC319137035GEN05/01/2025 163.34 0.00 63.34 DAVID WOCHNICKREFUNDUB37036GEN05/01/2025 11,252.84 0.00 1,252.84 DEEPHAVEN POLICE DEPARTMENT252737037GEN05/01/2025 1153.03 0.00 153.03 DILLON LAHAYEREFUNDUB37038GEN05/01/2025 11,500.00 0.00 1,500.00 DWIGHT KLINGBEIL316837039GEN05/01/2025 1157.88 0.00 157.88 ECM PUBLISHERS INC201137040GEN05/01/2025 14##1,094.15 18.00 1,112.15 FACTORY MOTOR PARTS320737041GEN05/01/2025 21,447.21 0.00 1,447.21 FERGUSON WATERWORKS #2518190437042GEN05/01/2025 126.00 0.00 26.00 GREGORY, ERIC273037043GEN05/01/2025 120.00 0.00 20.00 HENNEPIN COUNTY RECORDER305237044GEN05/01/2025 93,942.25 0.00 3,942.25 LANDFORM PROFESSIONAL SERVICES21137045GEN05/01/2025 1845.27 0.00 845.27 MEDINA POLICE DEPARTMENT110737046GEN05/01/2025 122.56 0.00 22.56 MENARDS MAPLE GROVE16737047GEN05/01/2025 11,000.00 0.00 1,000.00 MICHAEL AND SARAH MASONREFUNDBD37048GEN05/01/2025 145.00 0.00 45.00 MN BCA245737049GEN05/01/2025 156.69 0.00 56.69 NAPA AUTO PARTS - Corcoran12637050GEN05/01/2025 2804.54 0.00 804.54 NUSS TRUCK & EQUIPMENT175937051GEN05/01/2025 377.11 0.00 77.11 ODP BUSINESS SOLUTIONS, LLC13037052GEN05/01/2025 1316.15 0.00 316.15 ORONO POLICE DEPARTMENT252837053GEN05/01/2025 1288.34 0.00 288.34 PRANEETH REDDY KOPPULAREFUNDUB37054GEN05/01/2025 14,874.25 0.00 4,874.25 PROMOWEAR, INC. 305337055GEN05/01/2025 16.81 0.00 6.81 PULTE HOMES OF MN, LLCREFUNDUB37056GEN05/01/2025 17,864.03 0.00 7,864.03 ROGERS POLICE DEPARTMENT45337057GEN05/01/2025 34,398.91 0.00 4,398.91 SOUTH LAKE MINNETONKA PD174937058GEN05/01/2025 1509.27 0.00 509.27 STANTEC CONSULTING SERVICES170837059GEN05/01/2025 1720.00 0.00 720.00 SUBURBAN TIRE WHOLESALE INC27637060GEN05/01/2025 2500.00 0.00 500.00 TINT PROS PLATINUM AUTO WRAPS320537061GEN05/01/2025 17,583.00 0.00 7,583.00 TOWMASTER164837062GEN05/01/2025 1854.47 0.00 854.47 WEST HENNEPIN PUBLIC SAFETY102537063GEN05/01/2025 ## Denotes that check has vendor credit applied. Num Stubs: 0Num Checks: 39 Num Invoices: 70 Total Amount: 50,386.45 14 BANK CODE: GEN CHECK DATE: 05/08/2025 INVOICE PAY DATE FROM 05/08/2025 TO 05/08/2025 05/01/2025 11:25 AM User: RCKOTTKE DB: Corcoran Page: 1/1CHECK PROOF FOR CITY OF CORCORAN # InvoicesTotal AmountCredit TotalInvoice TotalVendor NameVendor CodeCheck #BankCheck Date 1587.88 0.00 587.88 ACME TOOLS156037064GEN05/08/2025 11,921.78 0.00 1,921.78 BEAUDRY OIL COMPANY62237065GEN05/08/2025 4322.95 0.00 322.95 CINTAS - 4705637066GEN05/08/2025 27,371.70 0.00 7,371.70 COMPUTER INTEGRATION TECH242737067GEN05/08/2025 24,277.23 0.00 4,277.23 FERGUSON WATERWORKS #2518190437068GEN05/08/2025 15,355.00 0.00 5,355.00 FRONTLINE PUBLIC SAFETY250137069GEN05/08/2025 11,727.00 0.00 1,727.00 GEOTHERMAL CONCEPT310437070GEN05/08/2025 1482.28 0.00 482.28 HENN CO SHERIFF68837071GEN05/08/2025 19,256.75 0.00 9,256.75 HKGI312237072GEN05/08/2025 1295.00 0.00 295.00 KOTHRADE SEWER WATER EXCAVATIN99837073GEN05/08/2025 1197,261.00 0.00 197,261.00 CITY OF MAPLE GROVE5837074GEN05/08/2025 3189.63 0.00 189.63 MENARDS MAPLE GROVE16737075GEN05/08/2025 130,613.59 0.00 30,613.59 METROPOLITAN COUNCIL ENVIRO226737076GEN05/08/2025 164,610.00 0.00 64,610.00 METROPOLITAN COUNCIL137537077GEN05/08/2025 1105.13 0.00 105.13 MIDWEST MACHINERY CO.227537078GEN05/08/2025 12.59 0.00 2.59 NAPA AUTO PARTS - Corcoran12637079GEN05/08/2025 1729.00 0.00 729.00 NORTH AMERICAN SAFETY INC320137080GEN05/08/2025 116,965.10 0.00 16,965.10 PHOENIX FABRICATORS & ERECTORS, LLC308037081GEN05/08/2025 1374.91 0.00 374.91 RAY ALLEN MANUFACTURING266237082GEN05/08/2025 1109,345.00 0.00 109,345.00 RICE LAKE CONSTRUCTION GROUP308537083GEN05/08/2025 1468.64 0.00 468.64 SNAP-ON TOOLS293937084GEN05/08/2025 Num Stubs: 0Num Checks: 21 Num Invoices: 28 Total Amount: 452,262.16 15 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 1/9Page: 05/01/2025 12:12 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 04/24/2025 - 05/08/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 37005 37005(9.69)04/24/2520250422 CMINVOICE 14205974 CREDITACME TOOLS04/22/25100-43100-50210 37005(619.30)04/24/2520250422-2 CMINVOICE 140906521 CREDITACME TOOLS04/22/25100-43100-50225 370051,129.00 04/24/2514221869ORDER 25785069-000 SADDLE BOXACME TOOLS04/10/25601-49400-50227 370051,129.00 04/24/2514228599ORDER 25794074-000 SADDLE BOXACME TOOLS04/11/25602-49450-50210 1,629.01 Total For Check 37005 Check 37006 3700650.54 04/24/252919957UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY03/24/25100-41900-50212 370061,550.04 04/24/252919957UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY03/24/25100-42100-50212 3700684.24 04/24/252919957UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY03/24/25100-43100-50212 37006834.44 04/24/252904808ULS #2 DYED KODIAK WINTER B5BEAUDRY OIL COMPANY03/06/25100-43100-50212 2,519.26 Total For Check 37006 Check 37007 370072,200.00 04/24/25336548FYE2024 GASB 75 VALUATIONGALLAGHER BENEFIT SERVICES INC04/18/25100-41500-50300 2,200.00 Total For Check 37007 Check 37008 37008879.97 04/24/2503202025MOSSBERG 500 COMBO SHOTGUNS, 20GA, YOUTH FIELD/DEER COMBOGENERATIONS FIREARMS, LLC03/20/25204-42100-50210 879.97 Total For Check 37008 Check 37009 37009141.75 04/24/254100316210 BILLABLE TICKETS @ $1.35GOPHER STATE ONE CALL10/31/24601-49400-50380 37009106.65 04/24/254110316158 BILLABLE TICKETS @ $1.35GOPHER STATE ONE CALL11/30/24601-49400-50380 3700958.05 04/24/25412031686 BILLABLE TICKETS @ $1.35GOPHER STATE ONE CALL12/31/24601-49400-50380 3700977.65 04/24/25501031686 BILLABLE TICKETS @ $1.35GOPHER STATE ONE CALL01/31/25601-49400-50380 3700924.30 04/24/25502031636 BILLABLE TICKETS @ $1.35GOPHER STATE ONE CALL02/28/25601-49400-50380 3700985.72 04/24/255030316127 BILLABLE TICKETS @ $1.35GOPHER STATE ONE CALL03/31/25601-49400-50380 37009141.75 04/24/254100316210 BILLABLE TICKETS @ $1.35GOPHER STATE ONE CALL10/31/24602-49450-50380 37009106.65 04/24/254110316158 BILLABLE TICKETS @ $1.35GOPHER STATE ONE CALL11/30/24602-49450-50380 3700958.05 04/24/25412031686 BILLABLE TICKETS @ $1.35GOPHER STATE ONE CALL12/31/24602-49450-50380 3700977.65 04/24/25501031686 BILLABLE TICKETS @ $1.35GOPHER STATE ONE CALL01/31/25602-49450-50380 3700924.30 04/24/25502031636 BILLABLE TICKETS @ $1.35GOPHER STATE ONE CALL02/28/25602-49450-50380 3700985.73 04/24/255030316127 BILLABLE TICKETS @ $1.35GOPHER STATE ONE CALL03/31/25602-49450-50380 988.25 Total For Check 37009 Check 37010 370104,735.00 04/24/2545103TESTING SVCS FOR CHISHOLM TRAIL SOIL BORINGSINDEPENDENT TESTING TECHNOLOGIES03/28/25100-43121-50400 4,735.00 Total For Check 37010 Check 37011 37011311.88 04/24/2585059JOB 1459, MONITORING JUNE-MAYINTEGRATED PROTECTION SYSTEMS04/01/25100-41920-50210 311.88 Total For Check 37011 Check 37012 37012127.50 04/24/2536602BASS LAKE CROSSING 17-022 20250331LANDFORM PROFESSIONAL SERVICES04/03/25100-00000-22205-009 37012170.00 04/24/2536605BECHTOLD FARMS FINAL PLAT CITY FILE 22-024 20250331LANDFORM PROFESSIONAL SERVICES04/03/25100-00000-22205-013 3701242.50 04/24/2536603TAVERA 3RD ADDITION FP & FPUD 21-044 20250331LANDFORM PROFESSIONAL SERVICES04/03/25100-00000-22205-056 3701242.50 04/24/2536608TAVERA 6TH FPUD CITY FILE 23-033 20250331LANDFORM PROFESSIONAL SERVICES04/03/25100-00000-22205-056 37012803.25 04/24/2536611TAVERA 7TH FP/FUD CITY FILE 24-028 20250331LANDFORM PROFESSIONAL SERVICES04/03/25100-00000-22205-056 3701242.50 04/24/2536604RUSH CREEK RESERVE 2ND & FPUD PROJECT 22-012 20250331LANDFORM PROFESSIONAL SERVICES04/03/25100-00000-22205-098 37012272.50 04/24/2536607RUSH CREEK RESERVE 3RD 23-007 20250331LANDFORM PROFESSIONAL SERVICES04/03/25100-00000-22205-098 370123,205.00 04/24/2536618CITY BUSINESS 20240331LANDFORM PROFESSIONAL SERVICES04/03/25100-41910-50300 4,705.75 Total For Check 37012 16 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 2/9Page: 05/01/2025 12:12 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 04/24/2025 - 05/08/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 37013 37013458.98 04/24/2546976STORAGE UNIT & TARPMENARDS MAPLE GROVE04/01/25415-45200-50210 458.98 Total For Check 37013 Check 37014 37014480.00 04/24/25202504222025 SPRING BASEBALL BACKGROUND CHECK QTY 32MN BCA04/22/25100-45100-50300 480.00 Total For Check 37014 Check 37015 3701514,746.94 04/24/2520250331Q1 2025 BUILDING PERMIT SURCHARGE REPORTMN DEPT OF LABOR & INDUSTRY03/31/25100-00000-20802 37015(589.88)04/24/2520250331Q1 2025 BUILDING PERMIT SURCHARGE REPORTMN DEPT OF LABOR & INDUSTRY03/31/25100-00000-32210 14,157.06 Total For Check 37015 Check 37016 370161,200.00 04/24/2533109CHISOLM TRAIL STREET IMPROVEMENTNAGELL APPRAISAL & CONSULTING04/18/25100-43121-50224 1,200.00 Total For Check 37016 Check 37017 3701750.40 04/24/2520250422MNPSHRA MILEAGE REIMBURSEMENT 0.70NALISHA WILLIAMS04/22/25100-41400-50331 3701745.78 04/24/2520250402CAPITOL DAY MILEAGE REIMBURSEMENT 0.70NALISHA WILLIAMS04/02/25100-41400-50331 96.18 Total For Check 37017 Check 37018 3701814.02 04/24/25417069527001CLEANER, FLAGSODP BUSINESS SOLUTIONS, LLC03/27/25100-41900-50210 370186.09 04/24/25417069528001GENERAL SUPPLIESODP BUSINESS SOLUTIONS, LLC03/27/25100-41900-50210 20.11 Total For Check 37018 Check 37019 37019249.50 04/24/250001738525HSA MAINTENANCE FEE Q1 2025OPTUM04/22/25100-41900-50300 249.50 Total For Check 37019 Check 37020 370201,500.00 04/24/25202504172025 RECRUITMENT AND RETENTION REIMBURSEMENTMIKE PRITCHARD04/17/25100-42400-50307 1,500.00 Total For Check 37020 Check 37021 370211,499.91 04/24/25202504212025 RECRUITMENT AND RETENTION REIMBURSEMENTRYAN GANNER04/21/25100-41400-50307 1,499.91 Total For Check 37021 Check 37022 37022131.41 04/24/2520250401DRY CLEANING MARCH 2025TIDE CLEANERS04/01/25100-42100-50417 131.41 Total For Check 37022 Check 37023 370237,638.84 04/24/2535032074206ELECTRIC MARCH 2025WRIGHT-HENNEPIN COOP ELECT03/31/25100-41900-50381 7,638.84 Total For Check 37023 Check 37024 3702470.70 04/24/2520250417AIBO CONF MILEAGE REIMBURSEMENT 0.70 S ZUTHERSHAWNA ZUTHER04/17/25100-42400-50331 70.70 Total For Check 37024 Check 37025 3702592.40 05/01/25ER0021ESCROW RELEASE - CAMP SOLBERGAARON SOLBERG04/29/25100-00000-22205 92.40 Total For Check 37025 Check 37026 17 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 3/9Page: 05/01/2025 12:12 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 04/24/2025 - 05/08/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 37026 37026492.05 05/01/2520250424-5UB refund for account: 20006310-77223002ADAM CHECKETTS04/24/25601-00000-22200 492.05 Total For Check 37026 Check 37027 3702731.18 05/01/251GXQ-DWLQ-7YXMHEADSETAMAZON CAPITAL SERVICES03/17/25100-43100-50210 31.18 Total For Check 37027 Check 37028 370282,353.51 05/01/25146616-2SHOP SUPPLIES (LESS $25 STOP PAYMENT CHARGE)AMERICAN PRESSURE12/12/24100-45200-50221 2,353.51 Total For Check 37028 Check 37029 370291,461.20 05/01/252929380ULS #2 DYED DIESEL B10BEAUDRY OIL COMPANY04/07/25100-43100-50212 1,461.20 Total For Check 37029 Check 37030 37030158.04 05/01/2520250424-3UB refund for account: 20007140-23603002CARRIE CASE04/24/25601-00000-22200 158.04 Total For Check 37030 Check 37031 3703154.82 05/01/255263154204PW FIRST AID SUPPLIESCINTAS - 47004/07/25100-43100-50400 54.82 Total For Check 37031 Check 37032 3703221.14 05/01/254226796805BLACK MATS-CITY HALLCINTAS - 47004/09/25100-41900-50400 3703225.91 05/01/254226796809SHOP SUPPLIESCINTAS - 47004/09/25100-43100-50400 3703229.74 05/01/254226796903SUPPLIES & UNIFORMSCINTAS - 47004/09/25100-43100-50400 37032166.76 05/01/254226796880UNIFORMSCINTAS - 47004/09/25100-43100-50417 37032103.58 05/01/254226796903SUPPLIES & UNIFORMSCINTAS - 47004/09/25100-43100-50417 347.13 Total For Check 37032 Check 37033 370332,407.22 05/01/25W73226COPPERHORN, MIPT SWIVEL, NO LEAD X 20CORE & MAIN LP04/07/25601-49400-50227 2,407.22 Total For Check 37033 Check 37034 37034135.80 05/01/25CRW-110263 20252025 ANNUAL SUBSCRIPTIONCROW RIVER NEWS04/14/25100-41900-50210 135.80 Total For Check 37034 Check 37035 370352,430.00 05/01/252403702025 Q2 NEWSLETTER PRINTING AND DISTRIBUTIONDAILY PRINTING INC04/21/25100-41130-50300 2,430.00 Total For Check 37035 Check 37036 3703663.34 05/01/2520250424UB refund for account: 20019546-10360001DAVID WOCHNICK04/24/25601-00000-22200 63.34 Total For Check 37036 Check 37037 370371,252.84 05/01/2520250429FIRST QUARTER TOWARD ZERO DEATH GRANT DISBURSEMENTDEEPHAVEN POLICE DEPARTMENT04/29/25100-42100-50435 1,252.84 Total For Check 37037 Check 37038 37038153.03 05/01/2520250424-4UB refund for account: 20019350-47633003DILLON LAHAYE04/24/25601-00000-22200 153.03 Total For Check 37038 18 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 4/9Page: 05/01/2025 12:12 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 04/24/2025 - 05/08/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 37039 370391,500.00 05/01/25202504292025 RECRUITMENT AND RETENTION REIMBURSEMENTDWIGHT KLINGBEIL04/29/25100-41910-50307 1,500.00 Total For Check 37039 Check 37040 37040157.88 05/01/251043625AD 1461330 CROW RIVER NEWSECM PUBLISHERS INC04/10/25100-41900-50350 157.88 Total For Check 37040 Check 37041 37041115.99 05/01/25128-213277PARTS-CITY HALL STAFF CARFACTORY MOTOR PARTS03/19/25100-41900-50403 3704135.39 05/01/25128-215281PARTSFACTORY MOTOR PARTS04/21/25100-42100-50220 37041307.17 05/01/251-10539592PARTSFACTORY MOTOR PARTS03/19/25100-42100-50220 3704152.00 05/01/25128-213291PARTS - 579FACTORY MOTOR PARTS03/19/25100-42100-50220 37041117.53 05/01/2541-655042PARTS - 569FACTORY MOTOR PARTS03/11/25100-42100-50220 3704140.45 05/01/25128-215289PARTSFACTORY MOTOR PARTS04/21/25100-43100-50220 3704117.40 05/01/25128-215285PARTSFACTORY MOTOR PARTS04/21/25100-43100-50220 3704114.77 05/01/25128-213560PARTSFACTORY MOTOR PARTS03/24/25100-43100-50220 37041107.99 05/01/25128-213020PARTSFACTORY MOTOR PARTS03/14/25100-43100-50220 3704175.68 05/01/25128-213035PARTSFACTORY MOTOR PARTS03/14/25100-43100-50220 37041173.84 05/01/25128-214055PARTSFACTORY MOTOR PARTS03/31/25100-43100-50220 370419.10 05/01/25128-213943PARTSFACTORY MOTOR PARTS03/28/25100-43100-50220 37041(18.00)05/01/25128-213295 CMCM FOR PARTS ON 128-213277FACTORY MOTOR PARTS03/19/25100-43100-50220 3704144.84 05/01/256-1692778PARTS FACTORY MOTOR PARTS03/11/25601-49400-50220 1,094.15 Total For Check 37041 Check 37042 370421,379.65 05/01/250544999MACH10 USG, LF BRZ 1 STRT MTR COUPFERGUSON WATERWORKS #251804/10/25601-49400-50227 3704267.56 05/01/250544900LF BRZ 1 STRT MTR COUPFERGUSON WATERWORKS #251804/09/25601-49400-50227 1,447.21 Total For Check 37042 Check 37043 3704326.00 05/01/2520250429TANKER ENDORSEMENT REIMBURSEMENTGREGORY, ERIC04/29/25100-43100-50207 26.00 Total For Check 37043 Check 37044 3704420.00 05/01/251000244646DOCUMENT REVIEW SVCSHENNEPIN COUNTY RECORDER04/07/25101-41910-50300 20.00 Total For Check 37044 Check 37045 37045127.50 05/01/2536606CK REQ KWIK TRIP 20250331LANDFORM PROFESSIONAL SERVICES04/24/25100-00000-22205 37045306.25 05/01/2536609CK REQ RUSH CREEK RESERVE 4TH 20250331LANDFORM PROFESSIONAL SERVICES04/24/25100-00000-22205 3704542.50 05/01/2536610CK REQ WOODLAND HILLS 20250331LANDFORM PROFESSIONAL SERVICES04/24/25100-00000-22205 37045212.50 05/01/2536612CK REQ ESMNT WETLAND BANK 20250331LANDFORM PROFESSIONAL SERVICES04/24/25100-00000-22205 37045696.50 05/01/2536613CK REQ ST THOMAS 20250331LANDFORM PROFESSIONAL SERVICES04/24/25100-00000-22205 370451,919.50 05/01/2536614CK REQ BROCKTON BUSINESS 20250331LANDFORM PROFESSIONAL SERVICES04/24/25100-00000-22205 37045170.00 05/01/2536615CK REQ LOTHER CPA 20250331LANDFORM PROFESSIONAL SERVICES04/24/25100-00000-22205 3704585.00 05/01/2536616CK REQ CORCORAN CROSSROADS 20250331LANDFORM PROFESSIONAL SERVICES04/24/25100-00000-22205 37045382.50 05/01/2536617CK REQ CONTINENTAL CONCEPT 20250331LANDFORM PROFESSIONAL SERVICES04/24/25100-00000-22205 3,942.25 Total For Check 37045 Check 37046 37046845.27 05/01/2520250429FIRST QUARTER TOWARD ZERO DEATH GRANT DISBURSEMENTMEDINA POLICE DEPARTMENT04/29/25100-42100-50435 845.27 Total For Check 37046 Check 37047 3704722.56 05/01/2547392SUPPLIESMENARDS MAPLE GROVE04/10/25100-42100-50210 19 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 5/9Page: 05/01/2025 12:12 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 04/24/2025 - 05/08/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 37047 22.56 Total For Check 37047 Check 37048 370481,000.00 05/01/25ER0020ESCROW RELEASE GRADING PERMITMICHAEL AND SARAH MASON04/24/25100-00000-22206 1,000.00 Total For Check 37048 Check 37049 3704945.00 05/01/25202504292025 SPRING BASEBALL BACKGROUND CHECK QTY 3MN BCA04/29/25100-45100-50300 45.00 Total For Check 37049 Check 37050 3705056.69 05/01/25596221BATTERYNAPA AUTO PARTS - Corcoran04/09/25100-45200-50210 56.69 Total For Check 37050 Check 37051 37051113.40 05/01/25PSO198176-1SWITCH HOUSING, FLASHER FOR MACK 10NUSS TRUCK & EQUIPMENT04/22/25100-43100-50220 37051691.14 05/01/25SWO049150-1SERVICE VIN#8432 2010 MACK TRUCKNUSS TRUCK & EQUIPMENT04/21/25100-43100-50220 804.54 Total For Check 37051 Check 37052 3705212.99 05/01/25418479869001COMMAND STRIPS FOR PHOTOSODP BUSINESS SOLUTIONS, LLC04/09/25100-41110-50207 3705219.20 05/01/25417067472001CHECK WALLET, PENSODP BUSINESS SOLUTIONS, LLC03/27/25100-41400-50210 3705211.89 05/01/25417067472001CHECK WALLET, PENSODP BUSINESS SOLUTIONS, LLC03/27/25100-41900-50210 3705233.03 05/01/25418478642001GENERAL SUPPLIESODP BUSINESS SOLUTIONS, LLC04/08/25100-41900-50210 77.11 Total For Check 37052 Check 37053 37053316.15 05/01/2520250429FIRST QUARTER TOWARD ZERO DEATH GRANT DISBURSEMENTORONO POLICE DEPARTMENT04/29/25100-42100-50435 316.15 Total For Check 37053 Check 37054 37054288.34 05/01/2520250424-2UB refund for account: 20019210-61223002PRANEETH REDDY KOPPULA04/24/25601-00000-22200 288.34 Total For Check 37054 Check 37055 370554,874.25 05/01/2516262SUMMER PROGRAM UNIFORMS-PARKS & RECPROMOWEAR, INC. 04/23/25100-45100-50210 4,874.25 Total For Check 37055 Check 37056 370566.81 05/01/2520250424-6UB refund for account: 20006318-41643000PULTE HOMES OF MN, LLC04/24/25601-00000-22200 6.81 Total For Check 37056 Check 37057 370577,864.03 05/01/2520250429FIRST QUARTER TOWARD ZERO DEATH GRANT DISBURSEMENTROGERS POLICE DEPARTMENT04/29/25100-42100-50435 7,864.03 Total For Check 37057 Check 37058 370584,120.53 05/01/2520250429FIRST QUARTER TOWARD ZERO DEATH GRANT DISBURSEMENTSOUTH LAKE MINNETONKA PD04/29/25100-42100-50435 3705860.58 05/01/25202502261/13 COST OF GTEL INVOICE 1557 & 1591SOUTH LAKE MINNETONKA PD04/29/25416-42100-50210 37058217.80 05/01/2520250226-21/13 COST OF MORRIS INVOICE BATCHSOUTH LAKE MINNETONKA PD04/29/25416-42100-50210 4,398.91 Total For Check 37058 Check 37059 37059509.27 05/01/252358308-2CK REQ UPWARD ACRES 20241231STANTEC CONSULTING SERVICES04/30/25100-00000-22205 509.27 Total For Check 37059 20 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 6/9Page: 05/01/2025 12:12 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 04/24/2025 - 05/08/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 37060 37060720.00 05/01/2510206383EAGLE ENFORCER A/W QTY 4SUBURBAN TIRE WHOLESALE INC04/10/25100-42100-50220 720.00 Total For Check 37060 Check 37061 37061250.00 05/01/256494INTERIOR, EXTERIOR DETAILTINT PROS PLATINUM AUTO WRAPS04/14/25100-42100-50403 37061250.00 05/01/256366INTERIOR, EXTERIOR DETAILTINT PROS PLATINUM AUTO WRAPS03/21/25100-42100-50403 500.00 Total For Check 37061 Check 37062 370627,583.00 05/01/25476551WING BLADES, HARDFACED GUARDCURBTOWMASTER04/08/25100-43125-50210 7,583.00 Total For Check 37062 Check 37063 37063854.47 05/01/2520250429FIRST QUARTER TOWARD ZERO DEATH GRANT DISBURSEMENTWEST HENNEPIN PUBLIC SAFETY04/29/25100-42100-50435 854.47 Total For Check 37063 Check 37064 37064587.88 05/08/2514243456ORDER 25784989-000 CARBIDE CHAIN LOOPACME TOOLS04/15/25100-43100-50225 587.88 Total For Check 37064 Check 37065 3706557.65 05/08/252941085UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY04/17/25100-41900-50212 370651,768.04 05/08/252941085UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY04/17/25100-42100-50212 3706596.09 05/08/252941085UNLEADED 87 - 10% ETHANOLBEAUDRY OIL COMPANY04/17/25100-43100-50212 1,921.78 Total For Check 37065 Check 37066 3706621.14 05/08/254227538774BLACK MATS-CITY HALLCINTAS - 47004/16/25100-41900-50400 370665.56 05/08/254227538650SUPPLIES & UNIFORMSCINTAS - 47004/16/25100-43100-50400 3706625.91 05/08/254227538701SUPPLIESCINTAS - 47004/16/25100-43100-50400 37066103.58 05/08/254227538650SUPPLIES & UNIFORMSCINTAS - 47004/16/25100-43100-50417 37066166.76 05/08/254227538768UNIFORMSCINTAS - 47004/16/25100-43100-50417 322.95 Total For Check 37066 Check 37067 370672,676.00 05/08/25400674MAY 2025 MNTLY AGRMNTS-PREM SVCS, SIEM, BACKUP SIRISCOMPUTER INTEGRATION TECH04/15/25100-41920-50300 370672,741.60 05/08/25401061CIT M365 DOMESTIC CALLING / TEAMS APRIL 2025COMPUTER INTEGRATION TECH04/17/25100-41920-50308 370671,954.10 05/08/25400674MAY 2025 MNTLY AGRMNTS-PREM SVCS, SIEM, BACKUP SIRISCOMPUTER INTEGRATION TECH04/15/25100-41920-50308 7,371.70 Total For Check 37067 Check 37068 370683,831.30 05/08/250545222METER ACCOUNT MACH10FERGUSON WATERWORKS #251804/15/25601-49400-50227 37068445.93 05/08/250545224LF BRZ: 1-1/2 MTR FLG KT PR, 2 MTR FLG KIT PRFERGUSON WATERWORKS #251804/15/25601-49400-50227 4,277.23 Total For Check 37068 Check 37069 370695,355.00 05/08/25FL80234SUBSCRIPTION RENEWAL 5/20/25-5/19/26FRONTLINE PUBLIC SAFETY05/20/25100-42100-50308 5,355.00 Total For Check 37069 Check 37070 370701,727.00 05/08/2518966ONSITE SERVICEGEOTHERMAL CONCEPT04/15/25100-41900-50401 1,727.00 Total For Check 37070 Check 37071 37071482.28 05/08/251000245296HSCO JAIL PER DIEM MARCH 2025HENN CO SHERIFF04/15/25100-42100-50305 21 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 7/9Page: 05/01/2025 12:12 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 04/24/2025 - 05/08/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 37071 482.28 Total For Check 37071 Check 37072 370729,256.75 05/08/25023-058-16PARK PLANNING AND DESIGN MARCH 2025HKGI04/13/25415-45200-50300 9,256.75 Total For Check 37072 Check 37073 37073295.00 05/08/2531206TANK & DISPOSAL SERVICEKOTHRADE SEWER WATER EXCAVATIN04/29/25100-42100-50223 295.00 Total For Check 37073 Check 37074 37074197,261.00 05/08/2520250331-21ST QTR 2025 MAPLE GROVE WATER CONNECTION FEECITY OF MAPLE GROVE03/31/25601-00000-20800 197,261.00 Total For Check 37074 Check 37075 3707519.70 05/08/2547968SUPPLIESMENARDS MAPLE GROVE04/23/25100-41900-50210 37075119.97 05/08/2548052CARPET PROTECTOR MENARDS MAPLE GROVE04/25/25204-42100-50210 3707549.96 05/08/2547873GARDEN SUPPLIESMENARDS MAPLE GROVE04/21/25415-45200-50210 189.63 Total For Check 37075 Check 37076 3707630,613.59 05/08/250001185229WASTE WATER SERVICE MAY 2025METROPOLITAN COUNCIL ENVIRO05/01/25602-49450-50312 30,613.59 Total For Check 37076 Check 37077 3707764,610.00 05/08/2520250331MARCH 2025 SEWER AVAILABILITY CHARGEMETROPOLITAN COUNCIL04/01/25602-00000-20800 64,610.00 Total For Check 37077 Check 37078 37078105.13 05/08/2510423452PARTSMIDWEST MACHINERY CO.04/18/25100-45200-50210 105.13 Total For Check 37078 Check 37079 370792.59 05/08/25596549ENGINE OIL DRAIN PLUG FORD 2022 EXPEDITIONNAPA AUTO PARTS - Corcoran04/11/25100-42100-50220 2.59 Total For Check 37079 Check 37080 37080729.00 05/08/25INV97531BULLHEAD EYEWEAR & PASSIVE HEADPHONES X 60NORTH AMERICAN SAFETY INC04/18/25204-42100-50210 729.00 Total For Check 37080 Check 37081 3708117,858.00 05/08/25227705274 PAY 24CORCORAN WATER TOWER STORAGE TANK PAY 24PHOENIX FABRICATORS & ERECTORS, LLC04/29/25601-00000-16500 37081(892.90)05/08/25227705274 PAY 24CORCORAN WATER TOWER STORAGE TANK PAY 24PHOENIX FABRICATORS & ERECTORS, LLC04/29/25601-00000-20610 16,965.10 Total For Check 37081 Check 37082 37082374.91 05/08/25RINV430768K9 SUPPLIESRAY ALLEN MANUFACTURING04/17/25100-42100-50438 374.91 Total For Check 37082 Check 37083 37083115,100.00 05/08/25227704426 PAY 24NE WATER SUPPLY - WATER TREATMENT PLANT PROJECT PAY 24RICE LAKE CONSTRUCTION GROUP04/29/25601-00000-16500 37083(5,755.00)05/08/25227704426 PAY 24NE WATER SUPPLY - WATER TREATMENT PLANT PROJECT PAY 24RICE LAKE CONSTRUCTION GROUP04/29/25601-00000-20610 109,345.00 Total For Check 37083 Check 37084 22 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 8/9Page: 05/01/2025 12:12 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 04/24/2025 - 05/08/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 37084 37084468.64 05/08/250415256033050-250 FTLB TQ WRN.DK TITANIUMSNAP-ON TOOLS04/15/25100-43100-50210 468.64 Total For Check 37084 23 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 9/9Page: 05/01/2025 12:12 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 04/24/2025 - 05/08/2025 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number 104,948.36 Fund 100 GENERAL FUND 20.00 Fund 101 LONG-TERM PLANNING FUND 1,728.94 Fund 204 FIREARMS SAFETY 9,765.69 Fund 415 PARK CAPITAL FUND 278.38 Fund 416 CAPITAL-EQUIPMENT CERTS 334,532.33 Fund 601 WATER 96,846.72 Fund 602 SEWER Fund Totals: 548,120.42 Total For All Funds: 24 STAFF REPORT Agenda Item: 6.c Council Meeting: May 8, 2025 Prepared By: Jay Tobin, City Administrator Topic: Questica Financial Software Action Required: Decision Summary The City of Corcoran currently has three (3) financial software needs: the highest is a critical need for personnel costing, followed by a need to better manage and communicate the Capital Improvement Plan, and finally the need for a software tool that makes timely and accurate financial data more easily accessible for operational financial decisions. Staff identified various standalone solutions to address each of these needs which were out of reasonable budget scope at the aggregate. After further market analysis, a single software solution that addressed all three needs with additional benefits was identified. Links to videos which provide a thorough overview of all the Questica capabilities we would be using can be found here: https://www.linkedin.com/smart-links/AQElYFxXcxqT-A/7246222a-8093-4f7c-8010-a0f56960e8a1 Questica works with our existing financial software solutions and is at a price point that Corcoran can afford. While larger neighboring cities are in process of adopting software solutions that accomplish our needed objectives and much more, these more robust solutions are far beyond financial feasibility for the City of Corcoran at this time. Beyond the three (3) needs previously identified, the software will also enable Staff to offer the public a comprehensive Budget Book that meets the Government Finance Officers Association standards of Qualifying Book Production. In addition, Questica allows the city to offer the intuitive and easy to use OpenBook tool which fosters transparency and accessibility, while enabling budget information to be visualized in an array of charts, tables, bars, graphs, and GIS mapping with descriptive text, informational pop-ups, filtering and sorting capabilities. Corcoran’s Assistant City Administrator will serve as the project manager for implementation, which is anticipated to take approximately 90 days or less. The personnel costing and the CIP are the two most pressing needs as we prepare to begin the budget process once we close out the 2024 Audit. There are sufficient funds available in Central Services in 2025 budget to cover the cost of the 1st year subscription and implementation ($38,910.00). Through negotiations, we were able to persuade the vendor to reduce the initial price by $10,590.00 and the standard inflationary increase for contract years 2 and 3 from 5% to 3%. The total of savings from negotiations for the life of the 3 year term is $22,169.70. Staff recommend Council approve the Questica contract for three (3) year term. Financial/Budget Paid from Central Services: 1st year subscription and implementation ($38,910.00); 2nd year subscription ($30,385.00); and 3rd year subscription ($31,296.55). Recommendation 25 Staff recommend Council to approve the Questica contract for three (3) year term. Council Action 1. Staff recommend Council approve the Questica contract for three (3) year term. 2. Council provide staff with other guidance. Attachments 1. City of Cororan MN - Questica - Proposal.pdf 2. City of Cororan MN - Questica - Contract.pdf 26 www.questica.com © Copyright Questica. All rights reserved. City of Corcoran, MN | April 2025 Prepared By: Justin Borrow Prepared On: April 17th, 2025 Brownsville, TX | December 2021 27 www.questica.com © Copyright Questica. All rights reserved. 2 April 17th, 2025 Jay Tobin City Administrator City of Corcoran, MN Dear Jay, Euna Solutions, inc is thrilled with the possibility of partnering with the City of Corcoran in its effort to transform the current budget development and management process. We welcome an opportunity to leverage over 27 years of success with similar sized customers across North America to help the City of Corcoran: • Transition from labor-intensive, unsupported on premise software to an efficient, comprehensive, cloud based budgeting and forecasting software system • Enable City staff to more actively participate in a collaborative budgeting process remotely or in the office • Better serve the planning team, finance staff, executive leadership and the community by facilitating analytics with up - to-date information presented in actionable reports, dashboards, and queries • Budget more effectively for Operating, Personnel, and Capital and manage multiple scenarios and decision packages in a single system with a consistent, user-friendly user-interface Euna proposes a Software-as-a-Service (SaaS) subscription of our industry leading multi-user Questica Budget solution and our professional services for implementation, integration, configuration, training, and post -implementation customer support. Questica is unique in providing a fully integrated solution offered with a consistent and well -organized user-interface that is purpose-built for budgeting in the public sector. Simply put, Questica is THE most trusted budgeting solution provider by governments in North America. Some key considerations that set Questica apart include the following: • Full circle, end-to-end budgeting solutions: Questica provides a single solution with modules and functionality to address your budgeting needs from start to finish. Per your requirements, we’ve provided a proposal that addresses your Operating and Personnel budgeting needs. • More configurable, less customizations: Questica’s 27 plus years in the government budgeting space means we’ve seen best practices across multiple budgeting approaches at hundreds of State and Local agencies and organizations. Rather than customize the platform for each approach, Questica builds in incrementa l best practices as configurable options, offering Questica customers the ability to replicate those processes without re-inventing the wheel. Ultimately, this leads to quicker, less costly, and more stable implementations for long-term ROI. • You are in control: Questica Budget is designed for client-side administration, with security, reports, and workflow configurable at the admin user level. We also leverage a single tenant architecture, which means that each customer has a unique and segregated instance of our software, enabling the City to choose when to apply software updates, based on your convenience and schedule. • Singular focus and purpose built for government: Questica Budget is not a generic “one-size-fits-all” solution, nor is it a “Swiss army knife” that proposes to do many things half-well. Instead, Questica Budget is a point solution that excels at enabling a collaborative budgeting process for state and local governments, and public agencies. Since our inception, we have been 100% focused on crafting best-in-class budgeting solutions for the public sector. • Right sized for you. Questica is big enough to support your organization, yet nimble enough to remain agile. We currently have 130+ employees, which means we have the resources needed to support large-scale, complex implementations while remaining flexible to accommodate your unique requirements. We manage all aspects of our customer implementation, from kick-off to post-implementation support, exclusively with Questica employees. We have an unmatched track record of success in implementing our solutions for government organizations and we stand firm in our ‘getting it done right the first time’ mission. We look forward to continued conversations with your finance team and to demonstrating how Questica will provide unquestionable value and return on investment to the City of Corcoran. Sincerely, Justin Borrow Justin Borrow Senior Account Executive justin.borrow@eunasolutions.com 28 www.questica.com © Copyright Questica. All rights reserved. 3 WHO WE ARE 4 WHO USES QUESTICA BUDGET? 5 ABOUT QUESTICA 6 KEY BENEFITS OF QUESTICA 7 QUESTICA BUDGET 8 OVERVIEW 8 OPERATING MODULE 8 PERSONNEL PLANNING & BUDGETING MODULE 9 CAPITAL MODULE 9 PERFORMANCE MODULE 10 QUESTICA INTEGRATION SYSTEM (QIS) 10 STATISTICAL LEDGER 10 SPECIAL FEATURES 10 ALLOCATIONS 11 ADVANCED SEARCHES 12 REPORTING AND DASHBOARDS 12 CHANGE REQUESTS/DECISION PACKAGES 12 ADVANCED CALCULATION ENGINE (ACE) 12 QUESTICA’S DIGITAL BUDGET BOOK SOLUTION 13 OPENBOOK TRANSPARENCY AND DATA VISUALIZATIONS 14 GOVERNMENT PROCUREMENT OPTIONS 15 QUESTICA BUDGET PRICE QUOTE 16 PRICING NOTES 18 SUMMARY 19 29 www.questica.com © Copyright Questica. All rights reserved. 4 WHO WE ARE 2021 – 2019 As part of Euna Solutions (previously GTY Technology), recognized by Government Technology in their annual GovTech 100 Index which showcases the 100 leading companies serving state and local governments in unique, innovative, and effective ways. 2019 CV Magazine’s Canadian Business Awards, “Best Cloud-Based Budgeting Software Solutions Provider.” 2018 “10 most trusted public sector solution providers” by Insights Success magazine. For the past 27 years, Questica has partnered with public sector organizations to enable data-driven budgeting and decision-making, while increasing data accuracy and productivity and improving stakeholder trust. These organizations are modernizing their business processes using Questica’s budgeting, performance, transparency, and engagement software solutions. Questica is consistently recognized as one of the leading and most trusted budgeting software solutions: The Questica team is comprised of roughly 130+ technology experts, budget professionals and business specialists who have decades of experience working with local government. We in fact represent the largest group of budget software experts in North America dedicated to serving the public sector. Euna Solutions is a leading provider of purpose-built, cloud-based solutions that power critical administrative functions and financial operations for the public sector. Formerly GTY Technology, Euna Solutions offers easy-to-use solutions for procurement, payments, grant management, budgeting, permitting and K-12 administration that are proven to increase operational efficiency, transparency, collaboration, and compliance. Euna Solutions is a trusted partner to more than 3,300 government and public sector organizations across North America, empowering digital transformation and streamlining business processes through a relationship-centered, service-focused approach. Euna propels public sector progress. To learn more, visit www.eunasolutions.com. Our team understands the unique challenges that government organizations face when preparing, managing, and sharing the details of a budget, and we bring our collective years of experience to the City of Corcoran’s project. 30 www.questica.com © Copyright Questica. All rights reserved. 5 SAMPLE QUESTICA BUDGET CUSTOMERS ◆ City of Marshall, Minnesota ◆ Saline County, Kansas ◆ City of Hibbing, Minnesota ◆ City of De Soto, Kansas ◆ City of Seattle, Washington ◆ Colorado PERA, Colorado ◆ City of Blaine, Minnesota ◆ City and County of Denver, Colorado ◆ City of Plymouth, Minnesota ◆ City of Bellevue, Washington ◆ City of Crystal, Minnesota ◆ City of Lee's Summit, Missouri ◆ Dodge County, Minnesota ◆ Larimer County, Colorado ◆ City of Waconia, Minnesota ◆ City of Southfield, Michigan ◆ Wood County, Wisconsin ◆ City of Rock Springs, Wyoming ◆ City of La Vista, Nebraska ◆ Kansas City Area Transportation Authority (KCATA) QUESTICA BUDGET CLIENT SUCCESS STORIES 31 www.questica.com © Copyright Questica. All rights reserved. 6 ABOUT QUESTICA OUR MISSION “We’re on a mission to simplify the complexities of public sector finance, empowering brilliance at every turn.” —TJ Parass, Co-Founder of Questica At Questica, our mission is to empower many to work together in a secure environment, to take control of their budget, and make informed decisions. For the past 25 years, Questica has partnered with public sector organizations to enable data-driven budgeting and decision- making, while increasing data accuracy and productivity and improving stakeholder trust. These organizations are modernizing their business processes using Questica’s budgeting, performance, transparency, and engagement software solutions. OUR GOAL Questica’s goal is to drive budget transformation by creating a single source of data truth. As a leader of budgeting preparation and management software since 1998, Questica partners with public sector organizations to better enable data-driven budgeting and decision-making, while increasing data accuracy, productivity and improving stakeholder trust. Over 800 local and provincial governments, colleges, universities, K-12 schools, hospitals, healthcare facilities and non-profit organizations have eliminated spreadsheets using our budgeting, performance, transparency and engagement solutions. Across 50 states, and 12 provinces and territories, we’ve engineered custom budget solutions for public sector customers which seamlessly integrate with existing financial and other systems. WHY CLIENTS CHOOSE US We have an unmatched track record of success in implementing our solutions for government organizations and we stand firm in our ‘getting it done right the first time’ mission. We’ve integrated highly scalable solutions for public sector entities managing budgets of a few million, and other organizations multi-billion-dollar annual spending plans. Our team is comprised of technology experts, budget professionals and business specialists. We are passionate and friendly collaborators who enjoy teaming with our customers to find the right solution to meet their needs. 32 www.questica.com © Copyright Questica. All rights reserved. 7 KEY BENEFITS OF QUESTICA CLOUD-BASED Questica Budget Suite is a cloud-based solution hosted on Questica’s secure Microsoft Azure server. Cloud-based solutions enable clients to access their budget data online at any time and from any location. Hosting on single tenant architecture means your budget data is isolated from other clients’, with the flexibility to choose when to upgrade to new versions of the product. COLLABORATIVE Budgeting is a people-centric process that requires communication and teamwork. The Questica Budget Suite is a collaborative platform that allows your budget managers to work with departments to prepare and manage budgets efficiently. We streamline budget access for financial and non-financial contributors; the result improves communication and expedites decision-making. This is particularly important if staff work remotely. FUNCTIONALITY Questica Budget is feature-rich and provides powerful functionality for greater control and visibility into budgets. With the tools to calculate, analyze, forecast, report on, and develop what-if scenarios for budgets, users gain deeper financial insights while creating budgets that last. With seamless integration for flow of data to the existing ERP, users can build budgets based on accurate, real-time financial information. CONFIGURABILITY Configurability means fewer requirements for customization. This will save time, resources, and complexity both in the initial implementation, and through ongoing use as upgrades and enhancements are released. The bottom line is a significantly lower cost of ownership over your lifetime use of our product. FLEXIBILITY COVID-19 continues to challenge communities, heightening the need for local governments to make decisions quickly and accurately. Our product offers the capacity for multiple scenario models, for governments preparing for the future, and pivoting as plans change. When your plans shift, you don’t want to be limited by manual data entry, spreadsheets, or an inflexible legacy system. Questica Budget adapts with you, adjusting to your new budget trajectory to reallocate funds or evaluate potential cost savings. INNOVATION Innovation at Questica is driven by feedback on existing product features, and the anticipated need for new features that accommodate new challenges. Questica’s product strategy is based on feedback from our clients, all public sector organizations, and serves as a guiding star that directs our focus. From user forums to early adopter groups, Questica clients are with us every step of the way as we develop new features or improve the functionality of our product Suite. 33 www.questica.com © Copyright Questica. All rights reserved. 8 QUESTICA BUDGET OVERVIEW OPERATING MODULE The Questica Budget Suite is an end-to-end budgeting system that will help you manage the budgeting process with greater efficiency and accuracy. We are confident that our budget system is the right application for your needs, providing powerful features that support ongoing budget development and reveal key budget insights that may have been hidden in a spreadsheet. Questica Budget is designed for non-finance department and non-technical users to prepare and maintain their budgets directly in the system. Budgets can be categorized on an organizational basis where cost centers roll-up into their respective departments and divisions and can also be categorized on a fund basis where cost centers roll-up into their particular funds and fund categories. Cost centers can easily be moved from one department and division to another, as well as from one fund to the next. Additi onal hierarchical structures can be configured as needed. Role-based security ensures that users have streamlined access to only the data and functions that they need. Cost center information can be maintained, and comments, notes, and attachments (e.g., scans, documents, or links) may be added to the budget or even to the detailed line items. B udgets can be managed at a monthly, quarterly, annual, or biennial basis. Grids are configurable and may consist of historical years, current year, and future forecast years. 34 www.questica.com © Copyright Questica. All rights reserved. 9 PERSONNEL PLANNING & BUDGETING MODULE CAPITAL MODULE Questica Budget’s Personnel Planning & Budgeting module performs like a calculator with advanced features, enabling accurate modeling and forecasting all costs associated with positions (filled and vacant) to accommodate the workforce budget. Step or pay increases, cost of living adjustments, new benefits, and other employee-related costs are all accounted for. Each position is a record of all the information required to calculate base wages, as well as overhead costs such as benefits, allowances, and employer taxes; each is attributed to the appropriate GL Account (object code). Positions paid according to a union contract are assigned a pay grade and step, calculating pay from the pay scale for that contract. Alternatively, a position’s base wage can be entered as a distinct salary value for each position, or as a percentile of the range configured for a selected grade. Questica Budget’s Capital module simplifies and centralizes the process of capital budget planning and execution. Users can import prior years’ budget data (actual costs and budget values) into Questica Budget, and create multi-year capital projects where they can identify their expenditures and funding sources, and make adjustments as they prepare their budgets. Users can construct their capital projects on an annual, quarterly, or monthly basis, enter narrations or explanations for their requests and categorize their projects based on different criteria such as tangible capital assets, fund(s), or project status. Requests get escalated through the configurable workflow system integrated within Questica Budget. Project ranking can also be administered according to user-defined criteria, and multiple project scenarios can be created for each project. The Capital module also gives the ability to manage budgeting activities related to grant programs of varying complexities. The “type” field on projects is commonly used to indicate that the project is to be treated as a grant. 35 www.questica.com © Copyright Questica. All rights reserved. 10 PERFORMANCE MODULE SPECIAL FEATURES STATISTICAL LEDGER QUESTICA INTEGRATION SYSTEM (QIS) Questica Budget’s Performance module allows users to establish objectives and track budget progress toward achieving these objectives over time. Targets can be identified by intended outcome, where warning and critical threshold limits notify users whenever budget performance requires attention. Measures, whether financial or statistical, may reference existing values already in the system, or may otherwise be manually entered. In either case, these measures can also be calculated based on other measures. They can be consolidated under various programs and can also be incorporated into an Organizational Scorecard. Responsibilities can be established for the various Programs and Measures, inclusive of due date and automated reminders, to facilitate workflow processing. Questica Budget’s Performance module fully integrates with the rest of the Questica Budget Suite and leverages the Questica Dashboard platform. This functionality helps improve performance, encourages innovation within your team, encourages cost-effective practices, and delivers an enhanced level of transparency and accountability. The Questica Budget Statistical Ledger allows budget staff to plan and track numbers other than spending dollars (e.g., hours worked, number of clients, resource utilization). Staff can create a budget for any numeric data and work with it very much like financial budgets. This can be very useful for planning and tracking activities and outputs, and the data can be used as a guideline for building budgets. Statistical Ledger data can also be a component of a performance measurement plan. Questica Budget will integrate with your City’s financial system via its proprietary Questica Integration System (QIS). QIS is a specialized, database-independent tool developed to exchange data between Questica Budget and external systems on a scheduled or as-needed basis. QIS also simplifies the integration process and reduces the time required to integrate Questica Budget with other customer systems or data warehouses. 36 www.questica.com © Copyright Questica. All rights reserved. 11 ALLOCATIONS QIS provides a highly configurable framework for importing or exporting budget related or non- financial data with existing and future external data sources, using API (Application Programming Interface) and ETL (Extract, Transform and Load) integration methods to ensure the budgeting solution always reflects updated data. The diagram on the right illustrates the Questica Integration System. The Questica Budget application is represented by the symbol at the top, with the QIS system in the middle, and various customer systems on the bottom. When data is being extracted from an external system and moved to Questica Budget, data would be moving from the bottom to the top of the diagram. On the other hand, when extracting data from Questica Budget to insert into an external system, data moves from the top to bottom. The process can be scheduled or run on-demand by an authorized Questica user. Monitoring of scheduled integration tasks can be performed in many ways, but the most popular method is exception or failure notification, which can be configured to email one or more people. As detailed below, implementations can include three distinct interface points—two on the financial side and one on the HR/personnel side, and sometimes a fourth: The Allocations tool within Questica Budget allows dollars to be moved throughout the Operating and Capital budget in a structured and balanced fashion. The functionality supports complex arrangements of allocations between many budget elements. An employee’s cost may, for example, be split between multiple programs or cost centers, or Internal Service Provider budgets can be managed. In the latter example, an IT budget that is developed in detail like any other costing center may get allocated to other budget elements, perhaps using a cost driver such as ‘number of computers’ as the distribution basis. Once the allocation has been run, each recipient Costing Center will have a Destination Budget Line representing a portion of IT expenses, and the IT Costing Center budget will subsequently have a Recovery Budget Line that effectively zeroes out their allocated budget. 37 www.questica.com © Copyright Questica. All rights reserved. 12 ADVANCED CALCULATION ENGINE (ACE) CHANGE REQUESTS/DECISION PACKAGES ADVANCED SEARCHES REPORTING AND DASHBOARDS Questica Budget’s Advanced Calculation Engine is a powerful feature that brings familiar Excel functions into Questica Budget and allows users to create reusable calculation packages/models. The tool is simple to use and is designed to keep users working inside Questica Budget. In addition to containing familiar Excel functions, there are also budget -specific functions documented in an integrated library, enabling users to reference data based on its qualities rather than by specific location. For example, a function can be performed on the budget values for a particular account code or using the actuals from a certain statistical account. Functions can also be period-based, enabling the option to reference data from past months or years, or reference a range of data such as the average from the past three years for a given month or quarter. Questica Budget’s Change Requests feature, also referred to as Budget Adjustments, Budget Modifications or Decision Packages, allow authorized users to process pre- and post-approval budget changes, both one- time and recurring, using a controlled process and workflow-based approval. These requests can be created individually, or they can be bundled together and treated apart from the general budget with t heir own dedicated approval process. Questica Budget does this in a controlled environment so that users can only submit, change, and see budget requests that are appropriate for them. Questica Budget’s Advanced Search function is an intuitive user -facing feature that allows non-technical users to compose detailed searches using a variety of comparators and the ability to infinitely nest AND/OR groupings. Essentially, the Advanced Search functionality allows authorized users to perform sophisticated and highly dynamic data analytics and ad-hoc queries based on multiple dimensions, including specific criteria or descriptive words. This robust and powerful tool allows complex queries to be easily built up—one line at a time. Questica Budget’s reporting and analytics capabilities are delivered as part of its core software feature set. The system includes pre-built ad-hoc data views (i.e., queries), advanced “smart reports” that combine rows and columns of numbers with graphics (e.g., pie chart), 80+ pre-built ready-to-use reports, each with a variety of input selections, and pre-built dashboards with rich interactive visualizations of information that can be utilized to create actionable at-a-glance displays—all of which include data security to ensure users only see what they’re allowed to see. Standard reports leverage Microsoft’s SQL Server Reporting Services (SSRS) and can be copied and modified by budget staff without requiring programming skills. 38 www.questica.com © Copyright Questica. All rights reserved. 13 QUESTICA’S DIGITAL BUDGET BOOK SOLUTION Questica’s Budget Book Studio (BBS) solution is a user-friendly and comprehensive document management and financial reporting tool that enables our customers to create, collaborate, edit, approve, and publish an annual budget document with ease – eliminating the headaches often associated with managing multiple spreadsheets, version control issues, manual updates, and duplicating content. DBB is directly integrated with the Questica Budget module, allowing budget information to be seamlessly refreshed on-demand. Paired with our Questica OpenBook interactive online transparency solution, customers can provide the community with a complete understanding of the budget that is presented in a manner geared for a non-financial audience. Key aspects of Questica’s BBS include: ◆ GFOA compliant—meets all standards for GFOA Award Qualifying Book Production ◆ Automation—automates the creation of fund summary pages, charts, tables, and more ◆ Templates—creates new pages quickly with easy-to-use templates ◆ Multiple Formats—produces budget books in digital (online) and PDF (printed) formats ◆ Charts and Graphs—allows automatic updates of embedded narratives and smart charts 39 www.questica.com © Copyright Questica. All rights reserved. 14 OPENBOOK TRANSPARENCY AND DATA VISUALIZATIONS OPENBOOK CUSTOMER EXAMPLES Questica Budget’s OpenBook tool fosters transparency for public agencies, enabling the information to be visualized in an array of charts, tables, bars, graphs, and GIS mapping for Capital planning. Like all Questica tools, OpenBook is intuitive and easy-to-learn. With descriptive text, informational pop-ups, filtering and sorting capabilities, diving in and discovering information is made easy for all stakeholders. 40 www.questica.com © Copyright Questica. All rights reserved. 15 GOVERNMENT PROCUREMENT OPTIONS Today’s modern governments have recognized the traditional methods of procuring software through Request for Proposal are expensive, time consuming, and often very limiting in scope. An increasing number of customers have contracted with Questica utilizing the methods outlined below. 1. Take advantage of contract vehicles and cooperative purchasing agreements . Contract vehicles are commonly relied upon as the most efficient way for governments to buy goods and services. Questica is listed on many cooperative purchasing contracts, such as DIR, Carahsoft, SHI, NASPO, BuyBoard, Sourcewell, and Omnia. These contracts include several vendors and were established via a competitive bidding process, much like an RFP cycle. 2. “Sole source.” This method refers to opportunities where Questica is the only provider able to deliver the set of solutions that a government entity is looking for. This can justify the avoidance of an RFP, since there are simply no other vendors in the market who can deliver the necessary goods or services. 3. Piggyback contracts: To satisfy procurement policy, many Questica customers choose to piggyback from contracts already vetted by a competitive RFP process of similar size and scope. For example, The City of Spokane utilized a piggyback agreement (i.e., cooperative agreement st atement) with City of Seattle to purchase Questica. Questica is open to helping The City explore best fit piggyback options with current customers. 4. Emergency Funding: State and local governments need the right tools to remain flexible and make critical data driven decisions. Several Questica customers, such as Imperial County, CA have invoked emergency purchasing measures to fund the purchase of Questica. The funding from the American Rescue Plan Act provides an opportunity for state and local governments to purchase new technology in support of expanding services to citizens and improving responsiveness. Specifically, sections 602(c)(1)(C) and 603(c)(1)(C) of the Act provide recipients with broad latitude to use the Fiscal Recovery Funds for the provision of government services. Questica Budget now includes a built -in calculator which automates the lost revenue calculation formula as outlined in the guidance. Included below is sample verbiage that theCity could utilize to justify purchase of Questica Budget using ARPA funds. American Rescue Plan Justification ◆ Whereas COVID-19 and the required response by the (name of local government) had a significant impact on the budget of (name of local government), and ◆ Whereas: expenditures for essential public health and safety workers were higher than budgeted to ensure public health welfare and safety concerns; and ◆ Whereas: remote work of non-essential (name of local government) staff resulting from stay -at-home orders and legislated social distancing in the workplace revealed the need for upgrading IT software and infrastructure; and ◆ Whereas: ____(name revenue source; e.g. sales tax, hotel tax, etc.) revenues in the (insert most full fiscal year) were reduced due to the economic impact of COVID-19 causing a budgeting shortfall, and ◆ Whereas: the (name of local government) needs to procure budgeting and performance management software that will enhance its ability to respond to the COVID-19 emergency and ◆ Whereas: the budgeting and performance management software will increase efficiency, improve constituent services, and enable remote work, and ◆ Whereas: the revenues to procure such software are not available due to the economic impacts of COVID-19 on the (name of local government) revenues. ◆ Now therefore be it resolved that the (name of local government) hereby declare that the use of American Rescue Plan Act funds in the amount of $______ be used to procure…. Should this method be the preferred procurement option, we are more than happy to facilitate reference conversation. 41 www.questica.com © Copyright Questica. All rights reserved. 16 Prepared for: Jay Tobin City Administrator City of Corcoran, MN April 17th, 2025 Prepared by: Justin Borrow Euna Solutions, inc Questica Budget Price Quote Questica Budget Price Quote 42 www.questica.com © Copyright Questica. All rights reserved. 17 QUESTICA BUDGET PRICE QUOTE Quotation ID#: City of Corcoran, MN – April 17th, 2025 Description Qty. Total Questica Budget Framework – All Modules Operating Module Unlimited Personnel Planning & Budgeting Module Unlimited Capital Budgeting Module Unlimited Unlimited Read-Only Licenses Included Performance Measures Included Allocations Included Statistical Ledger Included OpenBook Transparency Included Budget Book Studio Included Questica Year 1 Software Subscription (including software, maintenance, support, and hosting) $34,500.00 $29,500.00 Professional Services (Per Scope of Work) Planning & Analysis Included Installation Included Data Load & Verify Included Training Included Project Management Included Integrations with BS&A: Operating Actuals Import, Budget Export Included Integrations with BS&A: Capital Actuals Import, Budget Export Included Total Questica Professional Services: (one-time fee) $15,000.00 $9,410.00 GRAND TOTAL (Year 1) $49,500.00 $38,910.00 43 www.questica.com © Copyright Questica. All rights reserved. 18 PRICING NOTES Quotation ID#: City of Corcoran, MN – April 17th, 2025 Pricing valid though: June 20th, 2025 ◆ Questica annual subscription is based on a 3-year term ◆ Questica will apply a 5% 3% inflationary increase beginning in year 2 Questica Annual Fees ▪ Year 1 is $38,910.00 (SaaS and Professional Services) ▪ Year 2 is $30,385.00 (includes 3% increase) ▪ Year 3 is $31,296.55 (includes 3% increase) ▪ Total 3 Year contract is $100,591.55 Above pricing in US dollars. Applicable Taxes Extra. Pricing is not applicable in response to a formal RFP Process. Terms of Payment ◆ Software: ▪ 100% upon Contract Effective Date (Net 30) ▪ Year 2 due 365 days from Contract Effective Date and annually thereafter ◆ Professional Services: ▪ Due 100% upon Contract Effective Date (Net 30) Pricing Option Operating, Personnel modules (No Openbook or Budget Book Studio) Year 1 Annual Subscription: $22,000.00 One-time Professional Services: $12,500.00 Total Year 1: $34,500.00 44 www.questica.com © Copyright Questica. All rights reserved. 19 SUMMARY Questica greatly appreciates the City of Corcoran’s interest in learning more about our Company and our software. As stated, we welcome an opportunity to leverage our more than 27 years of success in public sector budgeting, to help the City improve the efficiency and effectiveness of its budgeting process and to provide a technology solution that optimizes and supports the budget formulation and management cycle. We are happy to address questions and engage in more detailed conversations to showcase how our software fits your requirements, our implementation approach, and the support our company provides. I would also be happy to facilitate introductions to current clients and would encourage you to connect with your peers to understand why they decided to partner with Questica - the most trusted solution for government organizations. 45 Page 1 of 17 ORDER FORM Order #: 05-1-2025 City of Corcoran, MN Quotation Expiry Date: 6/20/2025 City of Corcoran, MN 8200 County Road 116 Corcoran, MN, 55340 United States SaaS Subscription (Including software, maintenance, support and hosting) Licenses Total Price Questica Budget Framework – All Modules Operating Licenses Unlimited Personnel Planning & Budgeting Licenses Unlimited Capital Project Planning Licenses Unlimited Budget Book Studio Unlimited OpenBook Transparency Included Read Only Licenses Unlimited Performance Measures Included Allocations Included Statistical Ledger Included Recurring Annual Fee(s) Sub-Total $29,500.00 Implementation Services (Per Statement of Work) Units Total Price Planning & Analysis, Installation, Data Load & Verify, Training, and Project Management, Operating & Capital Integrations with BS&A ERP 1 $9,410.00 Non-Recurring Fee(s) Sub-Total $9,410.00 TOTAL YEAR 1 PRICE $38,910.00 Currency: USD Billing Cycle: Annual Payment Terms: Net 30 Data Location: United States Euna Solutions, inc 363 W. Erie St., Floor 7 Chicago, IL 60654 Rep Name: Justin Borrow Rep Email: justin.borrow@eunasolutions.com 46 Page 2 of 17 Order Notes: • Annual Subscription is based on a 3-year term • Euna will apply a 3% annual increase beginning in year 2 • Applicable taxes extra. Terms of Payment: o Year 1 Software Subscription: ▪ Due 100% upon Acceptance Date of Order Form (Net 30) and annually in advance for future years o Professional Services: ▪ Due 100% upon Acceptance Date of Order Form (Net 30) Acceptance Customer Name Authorized Signature: Authorized Name: Title: Date: TERMS & CONDITIONS The Customer hereby agrees to order the products and/or services outlined above at the prices indicated, and acknowledges it has read, understands and agrees to be bound by the terms and conditions detailed at End User License Agreement | Euna Solutions (the “Agreement”). All remittance advice and invoice inquiries can be directed to billing@eunasolutions.com. Please feel free to contact us if you have any questions. THANK YOU FOR YOUR BUSINESS! 47 Page 3 of 17 Statement of Work (SOW) System Hosting Server Production & Test Instances of Questica Budget Questica will install a production instance of Questica Budget in a cloud hosted environment, as per the signed hosting agreement. The implementation will be carried out directly on the “production” system. A second system, for testing, will be created by copying the production system on request. Questica will service a reasonable number of such copies, at the discretion of the Questica project manager. Questica reserves the right to delete test systems left unused for an extended period of time. In such a case, The Customer may have a test system reinstated when needed, by requesting a copy of the current production system. Production Instance of OpenBook Questica will install a single instance of OpenBook in a cloud hosted environment. Project Management & Analysis Questica and The Customer agree that the implementation of Questica Budget is a shared responsibility. Neither Questica nor The Customer is expected to have resources available to mitigate timeframe slippage caused by the other party. Delays on the part of The Customer, including putting the project on temporary hold or changes in project personnel, may result in a Change Order to cover the cost of restart, rework, rescheduling, and retraining. Questica shall provide the professional service as defined in this Statement of Work, in a professional manner, consistent with industry standards. Unless otherwise agreed upon by both parties, or as the result of a delay on the part of Questica, the obligation to provide professional services to The Customer expires the earlier of: 1) completion of the services described in the SOW 2) 12 months from the effective date of the relevant Order Form Questica Project Lead Questica will assign a lead analyst/project manager, hereafter referred to as the “PM”, to lead the implementation on Questica's behalf. The PM will carry out most project management, analysis, and configuration activities. They will engage other Questica staff to fulfill deliverables according need. All work with the Questica PM will be carried out “off-site” and contact will be via email, telephone, video conference, and remote desktop sharing. A SharePoint repository will be provided by Questica for housing project documentation and exchanging data load spreadsheets. The project management responsibilities of Questica’s PM are as follows: a) Coordinate the development of the project timeline with The Customer’s project manager. b) Ensure the timely execution of Questica’s deliverables. c) Ensure that members of The Customer team are sufficiently educated in the Questica Budget application to understand the implications of design decisions. d) Advise The Customer of expected completion dates for “Customer task” identified within this SoW. e) Advise The Customer of the impact if any Questica or Customer deliverable is advanced or delayed. f) Track and communicate issues though an “issue log”. g) Author, and coordinate the approval of, change orders. 48 Page 4 of 17 The Customer’s Project Lead The Customer will assign a resource as their project lead. This person may be a project manager or senior member of the budget office/financial team. The role and responsibilities of this resource are as follows: a) Act as primary communication point with the Questica PM. b) Provide definitive responses to the Questica PM on all decision points. c) Ensure the timely execution of The Customer’s deliverables, as identified within this SoW. d) Advise the Questica PM of expected completion dates for these tasks. e) Ensure that implementation training material is reviewed in a timely manner. f) Ensure that all Customer team members have a clear understanding of their roles and responsibilities in the implementation. g) Ensure that all Customer team has sufficient understanding of the product and the implementation to make their decisions and complete their deliverables. h) Approve (sign-off) on Questica deliverables. i) Certify that change orders contain a full specification of the changes required. The Customer will have access to training materials, such as videos, online in the Questica Academy. Data Loading The Customer is encouraged to load the data, under the guidance of the Questica PM and supporting implementation material. This approach is the best means to full understanding in the shortest possible time. Where the Questica PM needs to load data on The Customer’s behalf (where noted in the Scope of Implementation Services below), the data must be provided to Questica in Excel workbooks; and must be “clean”, consistent, and complete. The Questica PM is not responsible for cleaning data, will not load data “piecemeal”, and will not repeatedly load data in order to repair issues and/or add missing information. Further data loads/reloads can be performed by The Customer using the software’s user interface. Integrations Integrations are the automation of data exchange between Questica and 3rd party systems. This will use files transferred to/from an SFTP or FTPS server provided by Questica, except where alternatives are explicitly noted as options in the Scope of Implementation Services below. Questica does not offer services to build the 3rd party system end of integrations. The Customer is responsible for creating data sources and destinations within their 3rd party systems, either through their IT team or through their system’s integrator. Alternatively, manual exports and imports are a practical way to transfer data. 49 Page 5 of 17 Scope of Implementation Services Questica Budget Configuration & Shared Components Function, Feature, or Service Description Scope Initial Data Load of Chart of Account Data Configuration and data import of the following Questica standard data structures: • Division/Department hierarchy. • Fund Categories and Funds. • Account Categories and Expense and Revenue GL Accounts. • Other COA dimensions. Questica will work with the customer to determine the most efficient and effective manner to acquire this data from existing systems. In scope: All reasonable data required to support a chart of accounts, roll-ups, additional chart categorizations, budgets, and actuals. Budget Process Configuration Define and configure the statuses, stages, snapshots, additional fields, forms, grids, and change request types required to support all fundamental budgeting processes. The implementation assumes centralized budgeting and a standard budget development process along the lines of base budget, to department request, through budget office review, and council/board approval. The Customer is able to increase the complexity of the budget process beyond this simple model, using the software’s user interface, following training. In scope: Questica and The Customer will work cooperatively to define and configure all fundamental budgeting processes. Application Level Security Configuration of user accounts and role-based security, modelling a standard “pipeline” budget development and management process. The Customer is able to increase the complexity of security beyond this simple model using the software’s user interface following training. In scope: It is important that The Customer understands the security configuration. Questica’s PM will provide advice, instruction, discuss configuration strategies, and create “template” security roles. Project Management, Configuration & Analysis The fixed price cost includes overhead of project management and analysis by the PM during implementation. Should implementation project management and consulting be required beyond the scoped period, additional time may be purchased at Questica’s standard services rate. In scope: Service provided until all other services are delivered or 20 weeks contiguous from project kick-off, whichever occurs first. 50 Page 6 of 17 Operating Module The Operating module is In scope. Function, Feature, or Service Description Scope Configuration & Initial Data Load Questica will work with the customer to determine the most efficient and effective manner to acquire this data from existing systems. Import Costing Centers Configuration and data import of standard Questica Operating data structures. At a minimum, the data will be sufficient to: • Create Costing Centers (for each historical and current/future budget year to be loaded). • Add Costing Centers to Departments. • Associate Costing Centers with Funds. • Define Budget Promotion Stages. In scope Import Budgets Import multiple years of Operating budget: • Create dollar budget line items with GL Accounts (or The Customer’s equivalent thereof) ... at the Costing Center level. The budgets must be imported in year order from oldest to newest. * If budgets change after the initial data load, the client can update it directly within the system. In scope: 2 prior years + current fiscal year budgets The Customer can import additional years at their discretion (there is no system restriction). Integrations Budget Export Integration Interface to export the adopted budget from Questica into The Customer’s general ledger system. Data can be extracted into a text (“CSV”) file, an Excel® workbook, or through a RESTful API call to a Questica ad hoc view. The implementation allows for a reasonable number of simple automated transformations such as basic filtering, field concatenation or splitting, flipping revenue signs. * If a custom integration is required (for example to accommodate dynamic mapping of data due to legacy systems or non-normalized GL Account structures) then please discuss adding this for a one-time set-up fee. In scope: 1 point of budget export integration. Budget Amendments Export Integration Interface to transfer individual approved amendments to the Operating budget, from Questica Budget to The Customer’s general ledger, or the other direction as required. This interface is required only in the case where amendments must be synchronized between the two systems and where the general ledger cannot be updated by re-running the full export provided in the item in the “Budget Export” item above. * If this integration is required, then please discuss adding this for a one-time set-up fee. Not in scope 51 Page 7 of 17 GL Actuals Import Integration Interface to copy/import financial Actuals into the Questica Operating module from The Customer’s general ledger system. This interface can be automated to run on a schedule. Data to be imported will need to be in a standard “CSV” formatted file with the following required fields/columns, in the order listed. 1. AccountStructure 2. TransactionDate 3. Amount Additional fields/columns may be added, upon the discretion of The Customer, as long as they follow Questica Budget’s format. Actuals can be individual transactions or monthly balance by account structure. The implementation allows for a reasonable number of simple automated transformations such flipping revenue signs or date formats. Transactions will be imported provided that the data element can be unambiguously matched to a pre-existing record (for example costing center, fund and GL account). An exception report is provided for data elements which cannot be matched. The import integrations will not create accounts, or segments of the account, in the case that the account or segment does not already exist in Questica. * If a custom integration is required (for example to accommodate dynamic mapping of data due to legacy systems or non-normalized GL Account structures; or to read the actuals using a Web API) then please discuss adding this for a one-time set-up fee. In scope: 1 point of actuals import integration. Optional Features The following optional add-ins offer functionality necessary for very specific budgeting activities, as described. If “Not in scope” then these features are not part of the purchased Questica package. Allocations Add-in The Questica Budget Allocations add-in, to automatically transfer specific budget lines to multiple costing centers. If the Capital module is in scope then budget lines can also be allocated to projects. In scope: Shared task: The Customer will receive assistance from the Questica PM to create a subset of the required allocations which can then be referenced by The Customer to create the full required set. Statistical Ledger Add-in The Questica Budget Statistical Ledger add-in, to budget for non-general ledger and non-monetary values, rates and quantities (within costing centers). Also provides a convenient source of non-monetary data for the Performance Measures module. In scope: 2 prior years + current fiscal year budgets The Customer can import additional years at their discretion (there is no system restriction). 52 Page 8 of 17 Personnel Planning & Budgeting Module The Personnel Planning & Budgeting module is in scope. Function, Feature, or Service Description Scope Configuration & Initial Data Load Due to access limitations is unlikely that the Questica PM is able to perform the data extraction and will require The Customer to provide this data in Excel workbooks. The Questica Personnel module is not loaded or used for historical fiscal years. It will be configured only for one fiscal year which should be either: • Current fiscal year: j) The Customer will be able to verify the structure by “publishing” the Salaries k) to their current budget and making a comparison, but the position/employee l) data will be stale by one year and will need updating when rolling to the new m) budget year. • New budget year (first year for which a new budget is being built using Questica). Note that once in the system all salaries data is rolled with the Operating budget when creating a new budget year. It does not need to be reloaded, simply updated to match the current state. Import Positions & Employees Load the lists of Employees and associated data; and Positions and their associated data (including incumbent Employee). In scope Import Grades & Scales Load the list of Grades and their associated data, and any contracted pay Scales (hourly by “Step”). In scope Configure Benefits (“Modifiers”) Create “modifiers” to generate supplementary personnel costs such as benefits, allowances, payroll taxes, and insurance. Note that modifiers are not simple 2-dimensional data that can be represented in a spreadsheet. It is not possible to load modifiers in bulk from Excel® workbooks. The Questica system is pre-loaded with example modifiers that The Customer may find useful to use as-is, or for copying and editing to generate the supplementary personnel costs appropriate to their organization. *While most supplementary personnel costs can be configured and auto-calculated using “modifiers”, on occasion the rules and arithmetic of certain costs cannot be modelled and either need to be manually calculated and entered by The Customer or accommodated through custom modifiers which can be added to the implementation for a one-time setup fee. Shared task: The Customer will receive assistance from the Questica PM to create a subset of the required modifiers which can then be copied and edited by The Customer as many times as needed to create the full required set. Import Position/Costing Center Allocations Load the “allocation” of Positions to the Costing Centers, to assign payroll costs of those Positions. Each Position may be split between multiple Costing Centers. Within each Costing Center, all payroll costs are consolidated to the account string level. You may also choose to configure the system such that it splits the costs to a more detailed level. In scope 53 Page 9 of 17 Capital Module The Capital module is In scope. Function, Feature, or Service Description Scope Configuration & Initial Data Load Questica will work with the customer to determine the most efficient and effective manner to acquire this data from existing systems. Import Capital Projects Configuration and data import of standard Questica Capital data structures. At a minimum, the data will be sufficient to: • Create Projects (including closed projects where historical budget is being loaded). • Add Projects to the list of Departments that are consistent with, and shared by, the Operating module. • Define Project Promotion Stages. The configuration data may optionally contain data to: • Define Asset Categories & Asset Types. • Define a Single Set of Project Ranking Metrics. In scope Import Budgets Import multiple years of Capital budget: • Create dollar budget line items with GL Accounts (or The Customer’s equivalent thereof) ... at the Project level. The budgets must be imported in year order from oldest to newest. * If budgets change after the initial data load, the client can update it directly within the system. In scope: 2 prior years + current fiscal year budgets The Customer can import additional years at their discretion (there is no system restriction). Integrations Budget Export Integration Interface to export the adopted budget from Questica into The Customer’s general ledger or project control system. Data can be extracted into a text (“CSV”) file, an Excel® workbook, or through a RESTful API call to a Questica ad hoc view. The implementation allows for a reasonable number of simple automated transformations such as basic filtering, field concatenation or splitting, flipping revenue signs. * If a custom integration is required (for example to accommodate dynamic mapping of data due to legacy systems or non-normalized GL Account structures) then please discuss adding this for a one-time set-up fee. In scope: 1 point of budget export integration. Actuals Import Integration Interface to copy financial Actuals into the Questica Capital module from The Customer’s general ledger or project control system. This interface can be automated to run on a schedule. Data to be imported will need to be in a standard “CSV” formatted file with the following required fields/columns, in the order listed. 4. AccountStructure 5. TransactionDate In scope: 1 point of actuals import integration. 54 Page 10 of 17 6. Amount Additional fields/columns may be added, upon the discretion of The Customer, as long as they follow Questica Budget’s format. Actuals can be individual transactions or monthly balance by account structure. The implementation allows for a reasonable number of simple automated transformations such flipping revenue signs or date formats. Transactions will be imported provided that the data element can be unambiguously matched to a pre-existing record (for example costing center, fund and GL account). An exception report is provided for data elements which cannot be matched. The import integrations will not create accounts, or segments of the account, in the case that the account or segment does not already exist in Questica. * If a custom integration is required (for example to accommodate dynamic mapping of data due to legacy systems or non-normalized GL Account structures; or to read the actuals using a Web API) then please discuss adding this for a one-time set-up fee. Performance Measures Module The Performance Measures module is in scope. Function, Feature, or Service Description Scope Configuration & Initial Data Load Measure Categories and Units Configuration of Performance Measure Categories and Units of Measure. In scope Measures The Customer will receive training to determine how to enter Performance Measures into the system. Shared task: The Customer will receive assistance from the Questica PM to create a subset of the required measures which can then be referenced by The Customer to create the full required set. Scorecards The Customer will receive training to determine how to configure Performance Measure Scorecards within the system. Shared task: The Customer will receive assistance from the Questica PM to create a subset of the required scorecards which can then be referenced by The Customer to create the full required set. 55 Page 11 of 17 OpenBook Use of Questica’s OpenBook transparency portal is included in this system. Function, Feature, or Service Description Scope Setup & Connection Create OpenBook instance. Connect to Questica Budget production instance with out-of-the-box API and test connectivity. In Scope Analysis & Design • Post-training review of concepts and process with The Customer, including the visualization types, their purpose and appropriate Questica Budget data sources. • Assistance in determining initial set of visualizations. • Review the editing and publishing of datasets from Questica Budget to OpenBook. • Determination of non-Questica Budget data sources. In Scope Questica Budget Configuration Creation of “ad hoc views” in Questica to support data requirements of The Customer’s OpenBook (as determined during analysis & design), typically: • Budget • Actual • Budget vs Actual Shared task: The Questica PM will assist in configuring a reasonable number of views for the initial set of OpenBook data visualizations. OpenBook General Configuration Configuration of OpenBook settings, profile, UI options, and admin user. In Scope OpenBook Visualization Configuration Creation of “Visualizations” in OpenBook using out-of-the-box Visualization templates, sourcing data from Questica Budget dataset and ad hoc spreadsheets. Shared task: The Questica PM will assist in configuring a reasonable number of OpenBook data visualizations as the initial set. The customer may continue to add visualizations throughout their use of OpenBook. 56 Page 12 of 17 Budget Book Studio Questica’s Budget Book Studio is included in this system. Self Guided Budget Book Studio Implementation The Client will be responsible for creating the Views in Questica Budget and using the training content provided to guide through configuring the layout and content of that data in each Digital Budget Book you build. Euna’s assistance in this shall be delivered remote over a period not exceeding 8 weeks and a total of 8 hours. Where the source system is not Questica Budget, the customer is responsible for providing clean well-organized data in CSV files for upload. The client will need to provide the project lead with a well formatted sample of the intended budget book in order to provide recommendations for how to recreate that sample in Budget Book Studio. Function, Feature, or Service Description Statement of Work Budget Book Analysis The Euna project lead will do an initial analysis of the existing Budget Book. This will be used to inform recommendations on configuration changes needed to the Euna Budget data model to accommodate the budget book layout. This will also be used to make recommendations for the creation of Views within Euna Budget, in order to pull the data identified in the sample into Budget Book Studio for a report or section of a report within the sample budget book. This will also be used to provide suggestion how to ideally use the native Budget Book Studio functionality in order to produce a budget book similar to the sample budget book In Scope Review of Account Structure Data Model The Euna project lead will do an analysis of the client's existing data model in Euna Budget Pro in order to determine how recommended configuration changes will need to be made to accommodate the sample budget book in line with what the client already has configured. In Scope 57 Page 13 of 17 Account Structure Configuration Changes Within Questica Budget, an existing account string should already be set for data elements such as: • Division/Department hierarchy; • Fund Categories and Funds; • Account Categories and Expense and Revenue GL Accounts • Statistical Account Categories and Statistical Accounts • Other Chart of Account Segment Values • Performance Measure Units The Questica Budget Implementation may include services to setup the account structure configuration for the items listed above. However, the Budget Book Studio implementation does not include services to make substantial changes to the existing account string or relationships between the account string data structures that were created during the initial Questica Budget implementation. It only includes building additional entities/fields upon existing data elements to account for missing data compared to the sample budget book. This includes fields such as narrative fields or entities such as roll-up reporting elements to support data aggregation in reports. Not in Scope Import Supporting Data within Questica Budget The Euna project lead will do an analysis of the client's existing data model in Questica Budget in order to determine how recommended configuration changes will need to be made to accommodate the sample budget book in line with what the client already has configured. Should data importing be needed into any additional entities/fields that have been newly configured in the data model, the client is responsible for importing data values in those entities/fields Customer Task Import Supporting Data within Budget Book Studio The Euna project lead will train the client on the features available within Budget Book Studio and guide the client through ideal use of the features in order to develop the sample budget book. The client will be responsible to load any data directly in Budget Book Studio as needed to support creation of the Budget Book Customer Task Data Model Configuration & Testing Integration from Questica Budget Following the budget book analysis and review of account structure data model, the Euna project lead will run working sessions to do some initial configuration needed to the existing data model with entities/fields to support creation of the sample budget book layout in Budget Book Studio as well as provide guidance to the client on the creation of custom entities, fields and Views. In Scope Train the Trainer Training Euna will provide training through online content and webinar style training sessions, including an optional introduction for newcomers to OpenBook. In Scope Guidance on Budget Book Creation Provide guidance to client on how to complete client-owned tasks, such as: 1. Manual input of values deemed non-automatable 2. Insertion of unstructured data from files such as images, maps, award certificates, and charts 3. Sharing experience of layout and content options In Scope 58 Page 14 of 17 Budget Book Creation Euna will not create the provided budget book sample within Budget Book Studio. They will provide configuration of the Euna Budget Pro data model, analysis on essential View creation, training on the Budget Book Studio product, expertise on best use of the Budget Book Studio features and support through the initial budget book creation steps. Customer Task Training The following list details the proposed training. The PM and The Customer will determine the final training plan. Topics may be swapped to receive more of one and less of another, provided that the total amount of training does not exceed the proposed plan. Training Topic Description Scope Implementation A Questica Budget Implementation Guide, along with a Project/Milestone Plan, identifies all steps involved in the implementation process. This guide references pre-recorded training videos, job aids, etc. After which a PM will address Customer questions and provide advise as needed. Customer task Administration Training in Questica Budget administration is delivered via a series of training courseware, such as pre-recorded videos, after which a PM will address Customer questions and provide advice as needed. Customer task Administrator Authored Reporting Training in the use of ad hoc views and dashboards is delivered via pre-recorded training videos, after which a PM will address Customer questions and provide advice as needed. Questica also provides instructional videos on the use of the Report Builder 3.0 report authoring tool but recommends that users make use of the many online resources to gain expertise in this tool. Customer task Allocations Training in Questica Budget's Allocations feature is delivered via a pre-recorded training video, after which a PM will address Customer questions and provide advice as needed. In scope Change Request Training in Questica Budget's Change Requests feature is delivered via a pre-recorded training video, after which a PM will address Customer questions and provide advice as needed. Customer task Statistical Ledger Training in Questica Budget’s Statistical Ledger feature is delivered via a pre-recorded training video, after which a PM will address Customer questions and provide advice as needed. In scope Operating Module Training in the use of Questica Budget's Operating module is delivered in one “live” training session. This session can be recorded and made available online to your users only. In scope Personnel Planning & Budgeting Training in the use of Questica Budget's Personnel Planning & Budgeting module is delivered in one “live” training session. In scope 59 Page 15 of 17 This session can be recorded and made available online to your users only. Capital Module Training in the use of Questica Budget's Capital module is delivered in one “live” training session. This session can be recorded and made available online to your users only. In scope Performance Measures Training in Questica’s Performance Measures module is delivered via a series of pre-recorded training videos, after which a PM will address Customer questions and provide advice as needed. In scope OpenBook Training in Questica’s OpenBook module is delivered via a series of pre-recorded training videos, after which a PM will address Customer questions and provide advice as needed. In scope Customizations Custom Integrations, Business Rules (CBRs), Modifiers, User Interface This SoW does not include the development of customizations. Customizations can be accommodated upon receipt and acceptance of a change order and will extend the implementation timeline. Custom Reports and Report Entities This SoW does not include the development of custom reports or report entities. Custom reporting can be accommodated upon receipt and acceptance of a change order. Change Orders Any changes to the agreed scope, including changes requested by The Customer within the warranty period of customizations, shall be the subject of a new change order and the work to be carried out thereunder shall be separately estimated, agreed, and billed. Questica and The Customer must draw up an agreement of design detail and cost estimate before Questica undertakes any customizations. The work shall be billed on a time and materials basis at the contracted rate in effect at the time of estimation. Should The Customer require a more detailed design and estimate, this can be prepared, however the investigation will be billable as the design of customizations is a significant part of the work. Warranty Once completed, any custom work shall be warranted by Questica in accordance with the “Technical Support Services” section of the Questica Software License Agreement. 60 Page 16 of 17 Hosting, Maintenance and Technical Support Services (A) Hosting Services. Euna shall provide technical support and the associated hardware infrastructure to maintain the various Questica databases in a hosted environment. This includes performance tuning, database backups, disaster recovery availability, applying software upgrades and patches at the direction of the Subscriber, performing 24X7 server monitoring. Hosting Services do not include: I. Testing customizations during an upgrade II. Restoring a database backup required because of a Subscriber error III. Migrating data or reports among instances (example: from training or testing to production) Euna may at its sole discretion, periodically make reasonable modifications or changes to the Hosting Services provided. Subscriber is responsible for ensuring that its personnel have sufficient training to attain and maintain competence in the operation of the Software. Technical support relating to the Hosting Services is available through Euna’s normal business hours, Monday through Friday, 8:00am through 8:00pm, Eastern Standard Time on Business Days. Extended coverage is available for an additional fee. Euna will provide an initial response to all properly submitted support requests within two (2) business hours of initial submission. (B) Product Maintenance. On an as-available basis, Euna will provide enhancements, modifications or upgrades to the Software as Euna may from time to time make available to its Subscribers generally (“Updates”) but excluding any New Product (a “New Product” being a solution which, in Euna’s determination and subject to general industry standards, does not replace the Software licensed hereunder.) Updates do not include: I. Platform extensions including product extensions to (i) different hardware platforms; (ii) different windowing system platforms; (iii) different operating system platforms II. New applications III. Services associated with the application or installation of Updates If requested, Euna will provide assistance in the testing of any site-specific customizations. Euna will provide a quote for any required rework associated with customizations resulting from the upgrade. (C) Technical Support Services. Euna will provide phone and e-mail based technical support of a reasonable nature as described herein. A technical support incident or problem is a single user defined problem seeking resolution. It must be related to the original intent and design of the sof tware. Technical Support Services include the support of Euna supplied integrations that have not been modified by the Subscriber. Each Technical Support Service incident is deemed closed when a remedy, workaround, or recommendation for the installation of a current maintenance release has been offered, and a commercially reasonable effort has been made to restore operation to the original intent and design of the Software. Technical Support Service does not include: I. Custom programming services; II. On-site support; III. Subscriber developed interfaces, API interactions, or customizations; IV. Subscriber developed reports; V. End-User training or re-training; VI. Subscriber hardware or network issues; VII. Correction of data issues derived from user error or Software misuse; VIII. Changes to Questica developed custom reports or Permitted Customizations (including Questica supplied custom business rules or customized user screens) that are outside the scope of the accepted specification, scope of work, or authorized change requests; 61 Page 17 of 17 IX. Corrections to Questica developed custom reports or Permitted Customizations beyond six (6) months from the date of delivery (the upgrade protection period); and X. Changes to integration functionality made necessary due to Subscriber server modifications/replacement, or changes by upgrades or changes to the integrated financial system software or hardware. Euna may at its sole discretion, periodically make reasonable modifications or changes to the Technical Support Services and/or Product Maintenance Services provided. Subscriber is responsible for ensuring that its personnel have sufficient training to attain and maintain competence in the operation of the Software. Technical Support Service is available through Euna’s normal business hours, Monday through Friday, 8:00am through 8:00pm, Eastern Standard Time on Business Days. Extended coverage is available for an additional fee. 62 STAFF REPORT Agenda Item: 6.d Council Meeting: May 8, 2025 Prepared By: Dean Busch, IT Manager Nalisha Williams, Assistant City Administrator Topic: IT Update Action Required: None Summary The Information Technology (IT) Manager was part of the organizational restructure that was approved in April 2024. The IT Manager position was authorized for hiring in September 2024 and filled in February 2025. The City Council has requested an update on IT services now that the IT Manager has been onboarded. In addition to hiring the IT Manager, the city uses CIT as a contractor for support. Staff is currently analyzing several categories in IT services that could reduce the contract cost now that an IT Manager has been hired internally. These categories include hardware/software renewals, agreements, and managed services. Staff has also identified additional costs that have been incurred for CIT services for work on the Water Treatment Plant project which is expected to be completed in 2025. A staff report with more details will be presented at the June 12th City Council meeting. Council Action None. 63 STAFF REPORT Agenda Item: 6.e Council Meeting: May 8, 2025 Prepared By: Deb Johnson, City Clerk Topic: Northwest Trails Snowmobile Club Grant Sponsorship Action Required: Approval Summary The Northwest Trails Development Association has asked the City of Corcoran to act as a sponsor in applying for State grant funding to help acquire, construct, and maintain its trails for the 2025-2026 season. The City will apply to the State of Minnesota, through the Department of Natural Resources, for financial and technical assistance in establishing and maintaining snowmobile trails of Northwest Hennepin County. If the assistance is granted, the City of Corcoran will enter into an agreement with Northwest Trails with Northwest Trails Association for the administration of the potential grant funds. Recommendation Consider a motion to adopt Resolution 2025-41 Sponsoring the Northwest Trails Development Association to acquire DNR Funding for 2025-2026 Season and approve Grant Administration Agreement. Council Action Consider a motion to adopt Resolution 2025-41 Sponsoring the Northwest Trails Development Association to acquire DNR Funding for 2025-2026 Season and approve Grant Administration Agreement. Attachments 1. Resolution 2025-41 Sponsoring NW Trails for DNR Funding 2025-26 - Revised 5.1.25 - Clean.pdf 2. NW Trails Contract 4-29 - Revised 5.1.25 - Clean.pdf 64 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-41 Page 1 of 2 Motion By: Seconded By: RESOLUTION SPONSORING THE NORTH WEST TRAILS DEVELOPMENT ASSOCIATION TO ACQUIRE STATE OF MINNESOTA DNR FUNDING (2025-2026 SEASON) WHEREAS, the City of Corcoran desires to establish a public snowmobile trail in furtherance of its public recreation program; and WHEREAS, the North West Trails Development Association (“Northwest Trails”) has asked the City of Corcoran to act as a sponsor in applying for State grant funding to help acquire, construct, and maintain its trails; and WHEREAS, the Northwest Trails has indicated it will perform all grant obligations and acquire, construct, and maintain said trail; and WHEREAS, the State of Minnesota offers financial and technical assistance to the City for the construction of an approved trail and the trail sponsored by Corcoran would be known as the Snowmobile Trails of Northwest Hennepin County. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF CORCORAN: 1. The City of Corcoran shall apply to the State of Minnesota, through the Department of Natural Resources, for financial and technical assistance in establishing and maintaining the Snowmobile Trails of Northwest Hennepin County for a contract term effective July 1, 2025 through June 30, 2026, in accordance with the laws, rules and regulations governing said assistance. 2. If said assistance is granted, the City of Corcoran shall enter into an agreement with Northwest Trails related to the administration of potential grant funds. Such agreement shall require Northwest Trails to perform all grant obligations required by the State including, without limitation, the acquisition of the necessary interests in land and the subsequent construction and maintenance of the trail. The agreement shall be in a form deemed acceptable by City staff. Upon such acceptance, the City Council hereby authorizes the City Administrator to execute said agreement on behalf of the City. 3. The City of Corcoran shall not be liable for any costs incurred by Northwest Trails and this Resolution 2025-41 only authorizes the provision of State grant funds which are: actually received by the City of Corcoran, specifically allocated for the purposes set forth herein, and administered in compliance with the State grant agreement and the agreement between the City and Northwest Trails. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean 65 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-41 Page 2 of 2 Whereupon, said Resolution is hereby declared adopted on this 8th day of May, 2025. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Debra Johnson – City Clerk 66 GRANT ADMINISTRATION AGREEMENT This Grant Administration Agreement (this “Agreement”) is hereby entered into between the City of Corcoran, a Minnesota municipal corporation, (the “City”) and the North West Trails Development Association, a Minnesota non-profit corporation, (“Grantee”). The City and Grantee are sometimes referred to herein collectively as the “parties” or each a “party”. This Agreement shall become effective upon the date of execution by the last party to execute this Agreement. RECITALS WHEREAS, the City desires to establish a public snowmobile trail in furtherance of its public recreation program and that the trail sponsored by Corcoran would be known as the Snowmobile Trails of Northwest Hennepin County (the “Trail”); and WHEREAS, the State of Minnesota, through the Department of Natural Resources (the “DNR”) offers financial and technical assistance to the City for the construction of an approved trail; WHEREAS, the Grantee has asked the City to act as a sponsor in seeking financial assistance from the State of Minnesota via the Snowmobile Grant-in-Aid Program for the contract term effective July 1, 2025 through June 30, 2026 (the “Trail Grant”) to help acquire, construct, and maintain its trails; and WHEREAS, the Grantee has agreed to perform all DNR requirements within the Trail Grant and use the grant funds as permitted to acquire, construct, and maintain said Trail; and WHEREAS, the parties wish to memorialize their respective obligations with respect to obtaining and utilizing Trail Grant funds. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. The City agrees to act as a sponsor for Grantee in applying to the State of Minnesota, through the Department of Natural Resources, for a Trail Grant for the contract term effective July 1, 2025 through June 30, 2026. 2. Grantee agrees to maintain the Trail and meet all maintenance and requirements of the Trail Grant. The Trail Grant is made a part of this Agreement and attached as Exhibit A. 3. Contingent upon Grantee’s compliance with the terms of this Agreement and the Trail Grant, the City agrees to provide to Grantee any Trail Grant funds received from the State of Minnesota which may be used by Grantee for the exclusive purposes set forth in the Trail Grant. 4. Upon Grantee’s compliance set forth herein, the City of Corcoran agrees to sign off on all benchmark payments upon completion of requirements by Grantee, and as required by the Trail Grant. 67 5. Grantee agrees to indemnify, defend, and hold harmless the City from any and all liabilities, damages, claims, losses, causes of action, fees, or costs, including attorneys’ fees which arise directly or indirectly due to Grantee’s non-compliance with the terms of the Trail Grant. This obligation shall survive termination of this Agreement. 6. Grantee shall reimburse the City for any Trail Grant funds that the State of Minnesota requires the City to repay for any reason. 7. Grantee will obtain and maintain sufficient insurance as approved by the City to cover the above obligations and shall provide proof of such insurance to the City, upon request. This Agreement is entered into by: Grantee North West Trails Development Association By: _____________________________ Date: _______________ Print: ______________________ Its: _____________________________ City City of Corcoran By: _____________________________ Date: _______________ Jay Tobin Its: City Administrator 68 STAFF REPORT Agenda Item: 6.f Council Meeting: May 8, 2025 Prepared By: Jay Tobin, City Administrator Matt Gottschalk, Director of Public Safety Topic: Police Department Lieutenant Action Required: Decision Summary Corcoran would benefit from having a Lieutenant in the Police Department. The position would be a budget neutral addition in 2025 and would replace the projected SIU Detective for development of the 2026 proposed budget. A Police Lieutenant will allow the department to proactively plan and prepare a succession strategy for a smooth transition of a critical role when Deputy Director Burns chooses to retire. A Police Lieutenant will assume administrative responsibilities currently fulfilled by the Police Sergeants, freeing them up to be able to invest more time on patrol coaching, teaching, and mentoring our new and less experienced Police Officers. The Lieutenant job description was reviewed along with other currently inactive job descriptions during the Compensation and Classification Study process as an effort to proactively prepare for potential future needs. There was no intent or consideration of needing the Lieutenant position at that time. However, the benefits of the Lieutenant position recently came to light during brainstorming of strategies that could intentionally and proactively address the emerging concerns identified above. Corcoran Police Officers are unanimous in their support of this proposal, as it resolves two department concerns with one strategic decision through the Lieutenant position. They express their appreciation that the Lieutenant will create operational space for Sergeants to be on the road more with junior officers, while also offering transitional stability of well thought out succession for a critical department role (Deputy Director). Administration and Corcoran’s Police Officers agree that the city should only recruit from internal applicants, and that the position is needed now so it should be recruited and hired immediately to allow for a July 7, 2025 start date. Staff recommends Council approve the Lieutenant job description and authorize immediate recruitment and hiring internally so the selectee can begin working in July, 2025 Financial/Budget Budget neutral addition funded by: unspent salary due to delay in filling Police Officer vacancy; unspent salary for Part-time Police Officers; with any additional need covered by remaining proceeds from 2023 Omnibus Tax Bill for Public Safety. Recommendation Staff recommends Council approve the Lieutenant job description and authorize immediate recruitment and hiring internally so the selectee can begin working in July, 2025. Council Action 1. Request Council approve the Lieutenant job description and authorize immediate recruitment and hiring internally so the selectee can begin working July 7, 2025. 2. Council provide staff with other guidance. 69 Attachments 1. Lieutenant Job Description 2025 - updated.pdf 70 City of Corcoran | Police Officer | 1 ©2024 Lieutenant Department Public Safety Reports To Deputy Director of Public Safety Supervises Sergeant FLSA Status Exempt, Full Time Grade 12 Union Status Non-Union Position Details The Lieutenant is responsible for the maintenance of order, enforcement of the laws, and the protection of life and property; assists in the investigation of criminal offenses, accidents or other police related problems. This is a designated supervisory position responsible for advanced levels of investigative and technical law enforcement work, as well as serving as an assistant to the Director of Public Safety and City Administrator. At times work is performed while oth er management is not on duty. Professional/Technical Duties and Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed, with or without reasonable accommodation. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. • Provides leadership to department officers and support staff. o Directs and leads subordinates in enforcing laws and ordinances. o Assumes command of the department in absence of the Director. o Effectively utilizes available resources by assigning personnel and monitoring their work to ensure proper performance of police functions; assigns work activities and projects; monitors workflow; coordinates work schedules for officers and part-time officers in order to ensure coverage. o Participates in employee development and any discipline process; assists the Director with performance reviews; reviews and evaluates work products, methods and procedures. o Coordinates equipment and technology maintenance and purchases; assists with estimates and bids. o Interprets policies and procedures for application. o Meets with staff to identify and resolve problems. o Assigns and evaluates specialty duties. o Coordinates and supervises field training. o Participates in department budget development. o Researches, develops, and manages department grant applications. o Maintains and participates in the development of department policies. o Assists in the planning, training, and implementation of the City’s Emergency Operations Plan. o Works closely with police support staff to provide guidance, training and any other assistance that may assist them in the performance of their duties. 71 City of Corcoran | Police Officer | 2 ©2024 • Engages community members in identifying and resolving neighborhood problems through community -oriented governance techniques. o Actively builds and maintains positive relationships throughout the community. o Analyzes crime trends. o Utilizes inclusive problem-solving strategies. o Facilitates communication with all areas of local government to address residents’ quality of life concerns. o Firmly, tactfully, and courteously handles situations with respect for the rights of others. o Consults with local businesses and individuals to provide best practices for crime reduction and crime prevention through environmental design. o Participates in crime prevention, community policing, and neighborhood watch activities. o Manages and participates in public education programs as assigned. • Patrols City streets, parks, commercial, and residential areas to preserve peace and enforce the law through traffic control and the prevention, detection, and investigation of criminal conduct. o Works rotating shifts. o Works within constitutional, statutory, case law, and policy boundaries. o Maintains appropriate licenses and certifications such as Minnesota P.O.S.T. Board, Minnesota Driver’s License, medical certifications, etc. as necessary to perform the duties of the position. o Determines whether probable cause exists for stopping drivers or entering and/or searching property. o Responds to emergency radio calls and investigates accidents, robberies, civil disturbances, domestic disputes, fights, drunkenness, missing children, prowlers, alarms, abuse of drugs, etc., and takes appropriate law enforcement action. o Requests checks on car registrations, warrants, firearms, and issues tickets, citation or tags for illegal violations. o Takes written and oral statements from victims and witnesses. o Apprehends, transports, and temporarily holds violent and non-violent prisoners and suspects. o Interrogates suspects and takes sworn statements, formal confessions or depositions. o Preserves and collects evidence as needed. o Provides lifesaving first aid measures. o Testifies at court trials, hearings or grand juries. o Develops, composes, and presents detailed written investigative reports to the appropriate authorities. o Faces dire situations and is prepared to use deadly force when justified. o Accurately fires and maintains departmental handgun and rifle as needed. o Prepares for and responds to severe weather incidents. o Maintains roadway safety by assisting stranded motorists, removing hazards, and notifying responsible authorities of repair needs. o Monitors crime areas, makes business checks or vacation checks of private dwellings. o Effectively and professionally communicates with members of the public and City staff. o Expertly operates a variety of motor vehicles. o Cleans, maintains, and fuels department vehicles. o Appropriately utilizes a variety of electronic communication devices including portable radios, computers, and cellular telephones. o Manages public safety functions at community events. o Exercises sound judgment. o Conducts field training. o Completes departmental operation and maintenance duties as assigned. • Responds to inquiries from the public on the phone or in person such as complaints, law interpretation, or referrals to the proper agency. o Provides literature and resources to the public as requested. o When unable to directly resolve the issue, facilitates an appropriate answer or direction. o Recognizes opportunities to counsel, provide guidance and service to the public as a means of developing community understanding and cooperation in matters related to public safety and law enforcement. • Performs other duties and activities as apparent or assigned. 72 City of Corcoran | Police Officer | 3 ©2024 Position Requirements Knowledge, Skills, and Abilities • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand, and interpret complex and varied work-related materials. • Acceptable math skills including: the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; the ability to compute rate, ratio, and percent; the ability to measure distances; the ability to perform mathematical formulas involving decimals and fractions for alcohol testing and accident reconstruction. • Acceptable reasoning ability including: the ability to define problems, collect data, establish facts, and draw valid conclusions; the ability to interpret an extensive variety of technical instructions in mathematical diagram form and deal with several abstract and concrete variables; the ability to quickly process information and make decisions. • Ability to analyze and resolve problems where precedent may not always exist; must be able to use extremely good judgment quickly and utilize all knowledge of police policies and procedures, civil rights laws, State and Federal mandates, court decisions and all training received. • Strong interpersonal and communication skills in dealing with difficult situations and people; ability to work cooperatively with all city departments. • Maintains skilled proficiency in the use of firearms. • Maintains skilled proficiency in emergency medical response. • Ability to quickly learn, understand, interpret and apply City ordinances, state statutes, and federal laws. • Knowledge of the legal process, chain of custody, methods of handling evidence and techniques for interrogation of witnesses and suspects. • Knowledge of the functions and responsibilities of City Departments. • Ability to de-escalate emotional responses or extreme behaviors. • Ability to perform in a professional and courteous manner when responding to requests from the public and other staff members. • Ability to maintain a positive attitude toward work, the public, and coworkers. • Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports and maintain records. • Ability to work effectively as a member of a team. • Ability to work independently and without direct supervision. • Ability to prioritize work requests. • Ability to work and to remain in control of a variety of stressful situations • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. • Consistent attendance during regularly scheduled work hours and outside regularly scheduled hours as needed. Minimum Education and Experience • Associate’s Degree. • Must have Peace Officer Standards and Training (POST) license. • At least 8 years of Police Officer experience, including one year as a law enforcement supervisor. • Must have a valid Driver’s License. • Completion of the Minnesota Chiefs of Police Leadership Academy or CLEO and Command Academy. • Substantial coursework in Emergency Management. • Must maintain job related licenses, certifications, and memberships. • Must attend training and seminars as well as continuing education, such as completion of the Emergency Management Certification, Minnesota CLEO & Command Academy, and the Minnesota BCA Management Series. 73 City of Corcoran | Police Officer | 4 ©2024 Desired Education and Experience • First Responder or higher medical certification. • Knowledge of police computer technology. • Bachelor’s Degree in Criminal Justice or Police Science. Physical Demands and Work Environment The physical demands described are representative of those that must be met by an employee to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is carried out in a variety of settings, including crime scenes, offices, and courtrooms, for varying durations. Outdoor investigations may expose individuals to different weather conditions. Exposure to dire and life -threatening situations while responding to emergencies. May involve irregular hours, including nights, weekends, and holidays. Frequent interaction with the public, suspects, witnesses, and other law enforcement personnel. Limited lifting of 50lbs or more is required. Work will be performed independently and without direct supervision at times. Activities that occur constantly (5–8 hours/shift): sitting, talking, hearing, eye/hand/foot coordination Activities that occur frequently (2–5 hours/shift): standing, walking, balancing Activities that occur occasionally (up to 2 hours/shift): lifting, carrying, pushing, pulling, climbing, stooping, kneeling, crouching, crawling, reaching, handling, grasping, feeling, repetitive motions Activities that occur rarely (do not exist as regular part of job): NA City of Corcoran is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss potential accommodations with the employer. Core Values • Honesty, Ethics, and Integrity • Community Pride and Partnership • Efficient and Effective Service Delivery • Promoting Community Safety • Fiscal Responsibility • Transparency • Responsible Decision Making Employee signature below constitutes employee’s understanding of the requirements, essential functions, and duties of the position. Employee Name Employee Signature Date EEO Policy: The City of Corcoran is committed to providing equal employment opportunities to all employees and applicants for employment without regard to any legally-recognized basis “protected class” including but not limited to: veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, sexual orientation or marital preference, genetic information or any other protected class under federal, state, or local law. 74 STAFF REPORT Agenda Item: 6.g Council Meeting: May 8, 2025 Prepared By: Matt Gottschalk Topic: 2025 Body Worn Camera Audit Action Required: None Summary The Corcoran Police Department performed its biennial Body Worn Camera audit in 2025. The findings of the BWC Audit conducted by Minnesota Security Consortium for the Corcoran Police Department demonstrates that CPD is using the WatchGuard/Motorola BWC System in accordance with the requirements of Minn. Stat. § 13.825 and Minn. Stat. § 626.8473. Council Action Information Only Attachments 1. Corcoran PD 2025 BWC Audit Executive Summary.pdf 75 Corcoran Police Department 2025 Body-Worn Camera (BWC) Audit Executive Summary Report Corcoran Police Department April 24, 2025 Minnesota Security Consortium - MNSec Bringing Information Security to Local Minnesota Governments 76 Minnesota Security Consortium - MNSec Bringing Information Security to Local Minnesota Governments Corcoran Police Department 2025 BWC Audit Executive Summary Page 2 of 8 Background: Corcoran Police Department retained Minnesota Security Consortium to audit its agency's use of Body- Worn Camera (BWC, see Definitions Section below) program against the requirements of Minn. Stat. § 13.825 and Minn. Stat. § 626.8473. The Minnesota Security Consortium does not operate or have access to their BWC systems, therefore allowing it to audit the systems as an independent auditor. The Corcoran Police Department provided their administrative access to the WatchGuard/Motorola system during the audit to review audit criteria. Interviews and auditing of the WatchGuard/Motorola system were conducted with the Public Safety Administrative Manager with the assistance of Command Staff. Definitions: For the purposes of this audit and report, the use of the term Body-Worn Camera (BWC) systems shall be the same as the State Statute definition of “Portable Recording Systems,” as defined by Minn. Stat. § 13.825, Subd. 1 (b) as follows: "portable recording system" means a device worn by a peace Officer that is capable of both video and audio recording of the Officer's activities and interactions with others or collecting digital multimedia evidence as part of an investigation "portable recording system data" means audio or video data collected by a portable recording system. "redact" means to blur video or distort audio so that the identity of the subject in a recording is obscured sufficiently to render the subject unidentifiable. Audit Period and Scope: The Audit Period covered by this report covers the period 1/1/23 to 12/31/24. Corcoran Police Department uses the on-premises WatchGuard/Motorola video system for its BWC program and share videos using the cloud-based Evidence Library. Although their WatchGuard/Motorola system records in both in-squad cameras as well as BWC videos, the scope of the audit focused only on BWC video data. 77 Minnesota Security Consortium - MNSec Bringing Information Security to Local Minnesota Governments Corcoran Police Department 2025 BWC Audit Executive Summary Page 3 of 8 Required Public Hearing: Pursuant to Minn. Stat. § 626.8473, Subd. 2, Corcoran Police Department allowed for public comments regarding its new BWC Program. The draft policy was posted on the City’s website on August 5, 2020, and a link was posted on the City’s social media accounts on August 6, 2020, soliciting public comment. Community input was possible at the Corcoran City Council Meeting on August 13, 2020. Notice about the meeting was published in the Board Agenda ahead of time. Board Minutes of this meeting were provided to us and reviewed during the audit. Policy Corcoran Police Department has a BWC Policy in place entitled, “Policy 423: Portable Audio/Video Recording Systems.” The Department reviewed their Policy on 7/31/2024 to ensure that it contained the required elements as outlined in Minn. Stat. § 626.8473, Subd. 3. They also maintain a current copy on their public website: https://www.ci.corcoran.mn.us/public_services/police/policies The Corcoran Police Department was compliant in this part of the statute. Officer use of BWC Equipment Corcoran Police Department “Policy 423: Portable Audio/Video Recording Systems” requires that Officers wear their BWC equipment and activate it during specific instances. Approximately 27 Random Samples of dispatch Calls for Service were compared to the WatchGuard/Motorola video library to determine if they had been recording videos during those calls in accordance with their policy. In virtually all cases, each Patrol Officers appeared to be using their BWC appropriately and activating recordings as outlined in the policy section entitled, “Policy 423: Portable Audio/Video Recording Systems.” 78 Minnesota Security Consortium - MNSec Bringing Information Security to Local Minnesota Governments Corcoran Police Department 2025 BWC Audit Executive Summary Page 4 of 8 Data Classification and Retention The Corcoran Police Department treats BWC data as private unless it is permitted to be released in accordance with the provisions of Stat. § 13.825, Subd. 2. At the time of the audit, no Court mandated BWC data disclosures had been made. The Corcoran Police Department set up its data classification and retention schedule for BWC videos in the administrative settings of the WatchGuard/Motorola console. BWC Data is currently retained for a minimum of 90 Days, as required by Minn. Stat. §13.825, Subd. 3 (a). When the BWC Data involves the use of force, discharge of a firearm by an Officer, or when the event triggers a formal complaint against the peace Officer, the BWC Data is retained for a minimum of 1 year in accordance with Minn. Stat. §13.825, Subd. 3 (b). The Complaint Retention period was set for 1-year (under the Warn/No-crime category) or 3-years (under Traffic/Citation), and this agency only had one formal complaint during the audit period. In addition, all BWC footage related to discharge of a firearm by a peace Officer in the course of duty as defined by Minn. Stat. § 626.8473, Subd. 2 (1), was reviewed during the audit, due to the sensitive nature of these events. In all cases, the classification of the BWC Data would be set to “7-Years.” There were no reported Discharge of Firearms calls during this audit period. In addition, the Corcoran Police Department Records Staff also reviews specific types of Calls for Service (CFS) for related BWC videos to ensure they have the same classification. Any modifications to the Classification are auditable in the WatchGuard/Motorola audit trail. Sampled BWC data was examined for Modifications to Classification tags. In cases where the Records Department made a change in the Classification, it was done to make the Classification consistent to the remaining BWC videos related to the same case. The WatchGuard/Motorola audit trail indicated who and when the re-classification was made. BWC Data was sampled and audited across the audit period, and more intensely in the periods of May and December 2024. Corcoran Police Department was compliant with its Classification and Retention requirements based on Statute, Minn. Stat. § 626.8473, Subd. 2. And Subd. 3. 79 Minnesota Security Consortium - MNSec Bringing Information Security to Local Minnesota Governments Corcoran Police Department 2025 BWC Audit Executive Summary Page 5 of 8 Access by Data Subjects: Corcoran Police Department processes public BWC data requests via its online request system called, “Report Requests:” https://www.corcoranmn.gov/public_services/police/press_releases_records_and_complaint_recogniti on/report_requests The Corcoran Police Department stated they redact BWC Data when released to Data Subjects. They stated they had approximately five records requests during the audit period. The Corcoran Police Department was compliant with this aspect of the Statute. Use of Agency-Issued BWC: Minn. Stat. § 13.825, Subd. 6 states that: “While on duty, a peace officer may only use a portable recording system issued and maintained by the officer's agency in documenting the officer's activities.” Corcoran Police Department “Policy 423: Portable Audio/Video Recording Systems,” section 423.8 states: “Members are prohibited from using personally owned recording devices while on-duty without the express consent of the Director of Public Safety,” and “Any member who uses a personally owned recorder for department-related activities shall comply with the provisions of this policy, including retention and release requirements and should notify the on-duty supervisor of such use as soon as reasonably practicable.” Corcoran Police Department’s policy requires personal devices to be maintained according to department policy, they believe they are compliant with this aspect of the Statute. 80 Minnesota Security Consortium - MNSec Bringing Information Security to Local Minnesota Governments Corcoran Police Department 2025 BWC Audit Executive Summary Page 6 of 8 Authorization to Access Data: The Corcoran Police Department allows its Officers to review non-public BWC data for legitimate, specified law enforcement purposes. Access is enforced using user accounts and roles/rights in the WatchGuard/Motorola system. BWC Data was sampled and audited across the audit period, and more intensely in the periods of May and December 2024. Results of sampling the BWC Data and its related audit trail in the WatchGuard/Motorola system, showed that it was either not viewed at all, viewed by the Officer who recorded the data, or by a police supervisor/records technician. All views and access were consistent with Corcoran Police Department “Policy 423: Portable Audio/Video Recording Systems” and Minn. Stat. § 13.825 Subd. 7, as authorized by the Chief of Police. Sharing Among Agencies: The Corcoran Police Department treats BWC as private and may only share BWC data with other agencies when permitted by Minn. Stat. § 13.825, Subd. 8 and Subd. 7. The Corcoran Police Department processes BWC data requests by other agencies, such as county attorneys, they document this in their RMS case file. Links to BWC video are generated in their Evidence Library control panel, and the access is then monitored and logged in the video’s Audit Trail. The request for BWC footage requires that they have a legitimate, specified law enforcement purpose, as required by Minn. Stat. § 13.825, Subd. 7. The Corcoran Police Department was compliant with these aspects of the Statute. 81 Minnesota Security Consortium - MNSec Bringing Information Security to Local Minnesota Governments Corcoran Police Department 2025 BWC Audit Executive Summary Page 7 of 8 Biennial Audits: Corcoran Police Department has acknowledged that it intends to continue completing biennial audits of its BWC System, as required by Minn. Stat. § 13.825, Subd. 9. This was their second audit, and their previous audit was conducted in April 2023. The Corcoran Police Department was compliant with these aspects of the Statute. BWC System Vendors: At the time of the audit, the on-premises WatchGuard/Motorola server was the primary system for their BWC program. BWC videos were shared using the cloud-based Evidence Library. Because the Evidence Library is a cloud-based solution, it is subject to the requirements of Minn. Stat. § 13.825, Subd. 11 (b), which requires WatchGuard/Motorola to follow the requirements of the FBI’s CJIS Policy 5.9.2 and subsequent versions. WatchGuard/Motorola has published a CJIS White paper outlining its responsibilities for CJIS compliance. https://www.motorolasolutions.com/en_us/compliance.html https://www.motorolasolutions.com/content/dam/msi/docs/products/command-center- software/emergency-call-handling/securing-public-safety-software-in-the-cloud-final-whitepaper.pdf Motorola / Motorola/WatchGuard was still not listed as an approved BCA Vendor for BWC data but is listed for RMS and LPR products. Minnesota BCA has indicated that Motorola is in the process of going through the vetting process. This does not mean that Motorola is not CJIS Compliant. https://dps.mn.gov/divisions/bca/bca-divisions/mnjis/Pages/bca-vendor-screening-program.aspx The Corcoran Police Department was compliant with this aspect of the Statute. 82 Minnesota Security Consortium - MNSec Bringing Information Security to Local Minnesota Governments Corcoran Police Department 2025 BWC Audit Executive Summary Page 8 of 8 Conclusion: Based on the results of the Corcoran Police Department BWC Audit conducted by Minnesota Security Consortium, we can demonstrate that they are using the WatchGuard/Motorola BWC System in accordance with the requirements of Minn. Stat. § 13.825 and Minn. Stat. § 626.8473. This Audit was conducted and attested to by: ______________________________________________ Dimitrios Hilton Senior Auditor, Minnesota Security Consortium Submitted to: • Corcoran Chief of Police • Corcoran City Council • Legislative Commission on Data Practices and Personal Data Privacy • Required Legislative members as specified by Statute 83 STAFF REPORT Agenda Item: 6.h Council Meeting: May 8, 2025 Prepared By: Ryan Burns Topic: UMN AED Project LUCAS Grant Action Required: Approval Summary On February 27th, 2025, the Corcoran City Council approved staff to apply for, and if selected, accept a grant from the University of Minnesota (UMN) Automated External Defibrillator (AED) Project LUCAS Grant to obtain a LUCAS mechanical chest compression device. A LUCAS (Lund University Cardiac Assist System) device is a mechanical chest compression system designed to provide consistent and high-quality CPR in emergency situations, increasing the likelihood of survival for individuals experiencing cardiac arrest. The UMN AED Project, with funding from The Leona M. and Harry B. Helmsley Charitable Trust, has been highly successful in improving CPR response throughout Minnesota. Since summer 2022, nearly 6,500 AED devices have been distributed, resulting in over 2,300 uses and measurable improvements in CPR quality. The City of Corcoran applied for, and received 15 AEDs from this portion of the grant in 2023. Recognizing the need for more advanced resuscitation tools, the Center for Resuscitation Medicine (CRM) at the University of Minnesota has launched a pilot project to provide LUCAS devices to law enforcement agencies through the UMN AED Project LUCAS Lottery. The grant will fund two rounds of 25 LUCAS devices each, supporting law enforcement partners who frequently provide extended emergency care before EMS arrival. The acquisition of a LUCAS machine will enhance the efficiency and effectiveness of emergency medical response in Corcoran. Recent data statewide indicates that law enforcement personnel are often on scene for over 10 minutes before EMS arrival, with some cases averaging 20 minutes or more. The LUCAS device will ensure consistent, high-quality chest compressions during prolonged resuscitation efforts, helping improve survival rates and reducing fatigue for first responders. Staff completed the application for the grant. On April 24th, 2025 staff was notified the city of Corcoran was selected and approved for grant for a LUCAS device. Staff will attend a training class on the operation of the device. The device will then be deployed for use in police squad cars. Financial/Budget The grant will fully cover the cost of the device, estimated to be $15,000-$20,000. Options 1. Consider a motion to authorize staff to accept a grant from the University of Minnesota (UMN) Automated External Defibrillator (AED) Project to obtain a LUCAS mechanical chest compression device and approve resolution 2025-42 2. Provide staff with other direction. Recommendation Consider a motion to authorize staff to accept a grant from the University of Minnesota (UMN) 84 Automated External Defibrillator (AED) Project to obtain a LUCAS mechanical chest compression device and approve resolution 2025-42. Council Action Attachments 1. 2025-42 Resolution Approving LUCAS Grant.docx 85 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO.2025-42 Motion By: Seconded By: A RESOLUTION RECOGNIZING THE ACCEPTANCE OF LUCAS DEVICE FROM THE UNIVERSITY OF MINNESOTA MEDICAL SCHOOL VIA THE HELMSY CHARITABLE TRUST GRANT WHEREAS,On February 27th, 2025, the Corcoran City Council approved staff to apply for, and if selected, accept a grant from the University of Minnesota (UMN) Automated External Defibrillator (AED) Project LUCAS Grant to obtain a LUCAS mechanical chest compression device. WHEREAS,On April 24th, staff was notified the city of Corcoran was selected and approved for grant for a LUCAS device. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran accepts the LUCAS device from the University of Minnesota, via Helmsley Charitable Trust Minnesota AED Project. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon,said Resolution is hereby declared adopted on this 8th day of May,2025. Tom McKee -Mayor ATTEST: City Seal Debra Johnson –City Clerk Page 1 of 1 86 STAFF REPORT Agenda Item: 6.i Council Meeting: May 8, 2025 Prepared By: Kevin Mattson Topic: Public Works- Authorization to Hire Action Required: Decision Summary Staff is requesting authorization to move forward with the hiring process for a vacancy in the Public Works Operations Maintenance Worker position that resulted from an internal employee job transfer to the Public Works Utility Lead Worker position. Attached is the Public Works Operations Maintenance Worker job description for reference. Financial/Budget No budgetary impacts. This position was planned for the 2025 General budget. Options Authorize staff to complete the hiring process for the vacant Public Works Operations Maintenance Worker position. Decline the request. Recommendation Authorize staff to complete the hiring process for the vacant Public Works Operations Maintenance Worker position. Council Action Consider a motion to authorize staff to complete the hiring process for the vacant Public Works Operations Maintenance Worker position. Attachments 1. Public Works Maintenance Worker.docx 2. Public Works Org Chart.pdf 87 City of Corcoran | Maintenance Worker | 1©2024 Operations Maintenance Worker Department Public Works Reports To Operations Manager Supervises None FLSA Status Non-Exempt, Full Time Grade TBD Union Status Non-Union Position Details The Operations Maintenance Worker is responsible for the maintenance of roads, drainage, wastewater and surface water collection (moving to secondary),water distribution, equipment, parks, and buildings. The Operations Maintenance Worker performs heavy equipment operation, operation of power tools and physical labor as needed. Responsible for providing public service and for preservation of public assets through timely attention to problems and careful operation, including attention to safety procedures. Professional/Technical Duties and Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed, with or without reasonable accommodation. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Maintain gravel and asphalt roadways. Conduct brush clearing and culvert replacement or repair. Monitor water distribution system and fire hydrants. Locate cleaning lines and pump floats to fix holes. Maintain parks and city properties, including lawn care, aeration,streets,and chemical application. Operate snowplows to remove snow from City streets, sidewalks, and public parking areas. Perform regular maintenance and inspections of equipment and vehicles. Assist with City events by providing support with set up and clean up. Assist the emergency response with traffic control as needed. Assist and support other communities with a joint powers agreement in the event of a natural disaster. Evaluate and execute maintenance of lift stations, pumps, and manholes. Perform other job-related duties as assigned. Follow all safety procedures according to industry best practices and state and federal regulations; follow all City and Department policies. Suggest improved methods and practices for public works when experience as common-sense dictates. Respond to inquiries from the public or direct the public to a supervisor. 88 City of Corcoran | Maintenance Worker | 2©2024 Operate appropriate equipment to clear brush, install culverts, mow grass, remove silt and other drainage obstructions, patch potholes, erect signs, repair frost boils, maintain gravel and asphalt roadways, apply chemicals, and other duties relating to park and roadway maintenance. Asphalt work includes sub cutting, removal, installation, compaction of asphalt, and seal coating. Concrete work will include removal of concrete, forming, curb pouring, and finishing. Complete gravel road maintenance including grading, watering, and packing of gravel. Perform right-of-way maintenance to avoid obstruction of view, overhanging trees, clogged ditches, and retention ponds. Drive medium, heavy, and light trucks to deliver and pick up materials and supplies. Operate snow removal equipment in a safe, responsible manner to provide a passable condition and maximum safety on public roads and property. Apply chemicals as part of maintenance of roadways, parks, facilities, and equipment. Perform maintenance of City equipment and facilities. Carry out maintenance of grounds and parking areas at city hall, parks, and public works facilities. Utilize Geographic Information Systems (GIS) to assist in marking utilities. Assist with City Events such as Night to Unite, Country Daze, and Holiday Toy and Food Drive. Provide support with set up, event, and cleanup of City Events. Carry out mitigation services for nuisance properties or noxious weeds and report time and materials used. Respond to emergencies and natural disasters with equipment. Additional training post-hire may be required. Perform other duties and activities as assigned. Position Requirements Knowledge, Skills, and Abilities Excellent communication skills, with the ability to communicate effectively both orally and in writing. Ability to work independently and in a team, prioritize, and make decisions. Ability to analyze and resolve problems. Knowledge of civil engineering principles and road construction procedures. Knowledge of materials, methods, & operations used in street, building, parks & ground maintenance. Knowledge of traffic laws, ordinances, and regulations involved in equipment operation. Ability to perform mathematical calculations. Ability to operate light and heavy equipment. Ability to effectively manage work and meet deadlines. Minimum Education and Experience High School diploma or GED. At least 2 years of experience operation of power tools, operation of trucks and heavy equipment, completing vehicle/equipment maintenance, or equivalent Class A CDL is required or must be obtained within 18 months. DOT Physical Health Card. Valid MN Driver’s License. Ability to respond to emergency calls within 30 minutes. Desired Education and Experience Five years’ experience Class B CDL Water and wastewater operation, construction inspection and mechanic training and are preferred. Class D Sewer license and Class D Water license. 89 City of Corcoran | Maintenance Worker | 3©2024 Physical Demands and Work Environment The physical demands described are representative of those that must be met by an employee to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is mainly performed outdoors or in a vehicle. Frequent exposure to traffic, slippery footing, fumes/gases, confined spaces, and working close to moving equipment. Adjust work plans daily in response to weather related conditions.Work may include extended or irregular hours. Limited lifting of 50lbs or less is required. Activities that occur constantly (5–8 hours/shift): standing, walking, hearing, eye/hand/foot coordination Activities that occur frequently (2–5 hours/shift): sitting, lifting, carrying, pushing, pulling, climbing, balancing, stooping, kneeling, crouching, reaching, handling, grasping, feeling, talking, repetitive motions Activities that occur occasionally (up to 2 hours/shift): NA Activities that occur rarely (do not exist as regular part of job): crawling City of Corcoran is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss potential accommodations with the employer. Core Values Honesty, Ethics, Integrity Community Pride and Partnership Efficient and Effective Service Delivery Community Safety Fiscal Responsibility Transparency Responsible Decision Making Employee signature below constitutes employee’s understanding of the requirements, essential functions, and duties of the position. Employee Name Employee Signature Date EEO Policy: The City of Corcoran is committed to providing equal employment opportunities to all employees and applicants for employment without regard to any legally-recognized basis “protected class” including but not limited to: veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, sexual orientation or marital preference, genetic information or any other protected class under federal, state, or local law. 90 Public Works Director/ City Engineer Engineering Development Superintendent Operations Superintendent Utility Superintendent Administrative Assistant (Utility Billing) Utility Crew Leader Operations Manager Crew Leader Maintenance Worker Engineering Services (Contract) Maintenance Worker Maintenance Worker Maintenance Worker Maintenance Worker Summer Maintenance Snowplow Operator Utility Maintenance Worker Public Works Department Organizational Chart 91 STAFF REPORT Agenda Item: 6.j Council Meeting: May 8, 2025 Prepared By: Lauren Letsche, Engineering Development Superintendent Topic: Minnesota Department of Natural Resources Landowner Agreement - Phragmites Action Required: Decision Summary The city was contacted by the University of Minnesota, who is working in conjunction with the Minnesota Department of Natural Resources (MnDNR), to combat aquatic invasive species. They have identified non-native phragmites on city owned property located at 7150 Old Settler Road. The MnDNR has a grant program and has approached the city to enter into a landowner agreement to allow the MnDNR to access and manage the site by utilizing the EPA registered herbicide to treat the invasive species. The attached landowner agreement was reviewed and approved by the city attorney. Financial/Budget The management cost to treat the invasive phragmites is solely covered by a MnDNR grant. Options 1. Authorize staff to enter into the landowner agreement with the MnDNR 2. Amend the landowner agreement with the MnDNR 3. Decline Recommendation Authorize staff to enter into the landowner agreement with the MnDNR. Council Action Consider a motion to authorize staff to enter into the landowner agreement with the MnDNR. Attachments 1. 10733440 Hennepin City Corcoran 2025 Landowner Agreement Renewal.pdf 92 [Title] 1 Landowner Agreement Agreement Number_10733440_______________ Agreement Period Start 6/1/25 End 12/31/2027 Landowner Name _City of Corcoran_(the "Landowner")____________________________________________ Property Address ___________________________________________________________________________ Address 2 (mailing address if different from physical address)_8200 Co Rd 116, Corcoran, MN 55340_____ City _______________________ State ___ Zip____________ Phone _763-400-7030_____________________________________________________________________ Email _jtobin@corcoranmn.gov_____________________________________________________________ Section, Township, Range___PID 2711923440027______________________________________________ Township/City Name _Corcoran__________________________County _Hennepin_____________________ Coordinates _45.08296, -93.56782_____________________________________________ This Agreement is between the Minnesota Department of Natural Resources (MDNR) and the above named landowner. The purpose is to eradicate and prevent the spread of nonnative phragmites (Phragmites australis subsp. australis) a dangerous aquatic invasive plant species, and is authorized by MN Statute 84D.02 subd. 1, which directs the Commissioner of Natural Resources to establish a statewide program to prevent and curb the spread of invasive species of aquatic plants and wild animals. 93 [Title] 2 The parties agree as follows: Management of nonnative Phragmites: The MDNR staff or their agents will control some or all of the nonnative phragmites (Phragmites australis subsp. australis) on the landowner’s property using EPA registered aquatic herbicides. During theagreement period MNDNR may return following the treatment to monitor the treatment site and to plan follow up management. Work will be done in accordance with all applicable state and federal laws and local ordinances. A detailed management plan may be attached. Access: The Landowner hereby grants the Minnesota Department of Natural Resources’ employees or reasonable insured agents a temporary license to access the parcel(s) under management for the purpose of implementing the management of nonnative phragmites, and reviewing the results of treatment. MNDNR may access the location of the nonnative plants by crossing the above-described property; MNDNR will use existing driveways and paths to the extent possible and will use reasonable diligence to avoid damaging the property. Liability: Each party is liable for its own actions and the actions of its employees, and is not liable for the actions of the other party. The State’s liability is limited by the Minnesota Tort Claims Act, Minn. Stat. sec. 3.736. Landowner's ability is limited by the provisions of Minn. Stat. Chapter 466. In no event shall the statutory limits in either law be aggregated to make each party herto liable beyond the statutory limits applicable to each party. In have read, understand, and fully agree to all of the conditions of this Agreement Landowner Name (print) _____________________________________________________________________ Signature ____________________________________________________ Date _________________________ MDNR Ecological and Waters Program Manager __________________________________________________ Signature _______________________________________________________ Date _______________________ 94 STAFF REPORT Agenda Item: 6.k Council Meeting: May 8, 2025 Prepared By: Kevin Mattson Topic: Water Treatment Plant - Pay Request 24 Action Required: Decision Summary Staff recommends approval of Pay Request 24 to Rice Lake Construction Group for work completed through 4/30/2025 in the amount of $109,345.00. Financial/Budget This project is funded by the Utility funds primarily the 2023A bond. Options Approve Pay Request 24 in the amount of $109,345.00 to Rice Lake Construction Group. Decline. Recommendation Approve Pay Request 24 in the amount of $109,345.00 to Rice Lake Construction Group. Council Action Consider a motion to approve Pay Request 24 in the amount of $109,345.00 to Rice Lake Construction Group. Attachments 1. Corcoran WTP Pay App #24.pdf 95 Memo To: Kevin Mattson, PE, PW Director From: Ash Hammerbeck, PE Steve Hegland, PE Project/File: 227704426 Date: April 25, 2025 Subject: Corcoran WTP - Pay Application #24 Council Action Requested Staff is recommending Council approve Pay Application #24 for the Corcoran Water Treatment Plant Project to Rice Lake Construction Group in the amount of $109,345.00. Summary Rice Lake continued work on the project including SCADA owner training, sanding and patching walls, floor coating, conduit paint and pipe stenciling, chemical feed piping, doors and windows, valves, plant controls, interior fixtures and lamps, domestic pipe and penetration insulation, and obtaining the necessary utilities and materials. This pay request is for the work performed through 04/30/2025. The signed payment request form and pay application is attached for review. Total Contract Value to Date $ 17,160,774.25 Work Completed to Date $ 16,690,592.29 5% Retainage $ 834,529.61 Amount Paid to Date $15,746,717.68 Total Pay App #24 $ 109,345.00 Engineer’s Recommendation We have reviewed the request and recommend approving Pay Application #24 to Rice Lake Construction Group in the amount of $109,345.00 for the work completed and materials stored to date. 96 97 98 99 10 0 10 1 10 2 10 3 10 4 10 5 10 6 STAFF REPORT Agenda Item: 6.l Council Meeting: May 8, 2025 Prepared By: Kevin Mattson Topic: Water Tower - Pay Request 24 Action Required: Decision Summary Staff is requesting payment to Phoenix Fabricators and Erectors for work completed through 4/30/2025 in the amount of $16,965.10. Financial/Budget This project is funded by the Water fund 2023A bond. Options Approve Pay Request 24 in the amount of $16,965.10 to Phoenix Fabricators and Erectors. Decline. Recommendation Approve Pay Request 24 in the amount of $16,965.10 to Phoenix Fabricators and Erectors. Council Action Consider a motion to approve Pay Request 24 in the amount of $16,965.10 to Phoenix Fabricators and Erectors. Attachments 1. Corcoran Water Tower Pay App #24.pdf 107 Memo To: Kevin Mattson, PE, PW Director From: Daryl Kirschenman, PE Steve Hegland, PE Project/File: 227705274 Date: April 23, 2025 Subject: Pay Application #24 to Phoenix Fabricators and Erectors Council Action Requested We recommend the City Council review and approve Pay Application #24 for the Corcoran Water Tower Project to Phoenix Fabricators and Erectors in the amount of $16,965.10. This pay request covers work completed from April 1, through April 30, 2025. Summary This pay request includes the final installation of the tank mixer and completion of the connection to the system which included the bacteria testing. The signed payment request form and pay application are attached for your review, Total Contract Value to Date $4,674,756.08 Work Completed to Date $4,436,609.00 5% Retainage $221,830.45 Amount Paid to Date $4,197813.45 Total Pay App #24 $16,965.10 Engineer’s Recommendation We recommend approving Pay Application #24 to Phoenix Fabricators and Erector’s in the amount of $16,965.10. 108 109 227705274 3927 TWENTYFOUR From 04/01/25 To 04/30/25 04/30/25 A C D E F G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) 1 1 LS 185,000.00 185,000.00 0.75 138,750.00 138,750.00 75% 46,250.00 2 1 LS 4,000.00 4,000.00 1.00 4,000.00 4,000.00 100% - 3 1 LS 6,500.00 6,500.00 0.62 4,000.00 4,000.00 62% 2,500.00 4 1 LS 4,000.00 4,000.00 0.75 3,000.00 3,000.00 75% 1,000.00 5 50 CY 40.00 2,000.00 - - - 0% 2,000.00 6 1 EA 5,700.00 5,700.00 1.00 5,700.00 5,700.00 100% - 7 355 LF 265.00 94,075.00 355.00 94,075.00 94,075.00 100% - 8 1 EA 31,000.00 31,000.00 1.00 31,000.00 31,000.00 100% - 9 18 LF 397.00 7,146.00 18.00 7,146.00 7,146.00 100% - 10 55 LF 117.00 6,435.00 55.00 6,435.00 6,435.00 100% - 11 2 EA 4,000.00 8,000.00 2.00 8,000.00 8,000.00 100% - 12 2 EA 8,512.00 17,024.00 2.00 17,024.00 17,024.00 100% - 13 4,000 LB 15.00 60,000.00 4,000.00 60,000.00 60,000.00 100% - 14 1 EA 1,800.00 1,800.00 1.00 1,800.00 1,800.00 100% - 15 20 SY 75.00 1,500.00 20.00 1,500.00 1,500.00 100% - 16 2 EA 1,000.00 2,000.00 2.00 2,000.00 2,000.00 100% - 17 1 LS 8,000.00 8,000.00 - - - 0% 8,000.00 18 1,750 SY 2.60 4,550.00 1,750.00 4,550.00 4,550.00 100% - 19 1,625 TN 49.00 79,625.00 1,625.00 79,625.00 79,625.00 100% - 20 175 TN 190.00 33,250.00 - - - 0% 33,250.00 21 225 TN 195.00 43,875.00 - - - 0% 43,875.00 22 510 LF 31.00 15,810.00 - - - 0% 15,810.00 23 410 LF 47.00 19,270.00 - - - 0% 19,270.00 24 1,250 LF 4.50 5,625.00 1,250.00 5,625.00 5,625.00 100% - 25 1 LS 8,500.00 8,500.00 - - - 0% 8,500.00 26 1.4 AC 8,220.00 11,508.00 - - - 0% 11,508.00 27 11 EA 820.00 9,020.00 - - - 0% 9,020.00 28 10 EA 670.00 6,700.00 - - - 0% 6,700.00 29 56 EA 100.00 5,600.00 - - - 0% 5,600.00 30 118 EA 28.00 3,304.00 - - - 0% 3,304.00 1 1 LS 115,000.00 115,000.00 1.00 115,000.00 115,000.00 100% - 1.10 1 LS 153,000.00 153,000.00 0.75 114,750.00 114,750.00 75% 38,250.00 1.11 1 LS 172,000.00 172,000.00 1.00 172,000.00 172,000.00 100% - 1.12 1 LS 194,000.00 194,000.00 1.00 194,000.00 194,000.00 100% - 1.13 1 LS 886,000.00 886,000.00 1.00 886,000.00 886,000.00 100% - 1.14 1 LS 1,216,994.00 1,216,994.00 1.00 1,216,994.00 1,216,994.00 100% - 1.15 1 LS 70,000.00 70,000.00 1.00 70,000.00 70,000.00 100% - 1.16 1 LS 380,000.00 380,000.00 1.00 380,000.00 380,000.00 100% - 1.17 1 LS 450,000.00 450,000.00 1.00 450,000.00 450,000.00 100% - 1.18 1 LS 20,000.00 20,000.00 1.00 20,000.00 -20,000.00 100%- 1.19 1 LS 8,500.00 8,500.00 1.00 8,500.00 8,500.00 100% - 6" DIP WATERMAIN, CL 52, INCLUDE POLY WRAP 6" GATE VALVE & BOX 6" HYDRANT DUCTILE IRON FITTINGS FOUNDATION TANK SHAFT TANK MATERIAL / SHOP FABRICATION AGGREGATE BASE 4' X 6' OVERFLOW SPLASHPAD CONCRETE SIDEWALK 8" BOLLARD CONCRETE DRIVEWAY APRON GEOTEXTILE FABRIC TYPE V NON WEAR Application Date: Contractor's Application for PaymentProgress Estimate - Unit Price Work Owner's Project No.: Engineer's Project No.: Contractor's Project No.: City of Corcoran Stantec Consulting Services Phoenix Fabricators & Erectors, LLC 1.0 MG Elevated Water Storage Tank Corcoran Water Tower Owner: Application Period:Application No.: Engineer: Contractor: Project: Contract: B BITUMINOUS RIBBON CURB Original Contract % of Value of Item (J / F) (%) Balance to Finish (F - J) ($) BITUMINOUS WEAR SPWEA340B BITUMINOUS BASE SPNWB330B Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. TEMPORARY ROCK CONSTRUCTION ENTRANCE PLACEMENT & REMOVAL COMMON TOPSOIL BORROW (LV) CONNECT TO EXISTING WATERMAIN 20" PVC WATER MAIN 20" PVC WATERMAIN, C900 TANK ERECTION TANK PAINTING TANK MIXING SYSTEM EROSION CONTROL ENGINEERING ALTERNATE A - 1,000,000 GALLON COMPOSITE TANK 20" GATE VALVE PART 1 SITE WORK MOBILIZATION TRAFFIC CONTROL SALVAGE, STOCKPILE & RESPREAD TOPSOIL 20" DIP WATERMAIN, CL 52, INCLUDE POLY WRAP B618 CURB SILT FENCE, MS INFILTRATION BASIN, FILTER FABRIC, 6' DRAIN TILE & 6' FLARED END SECTION MNDOT SEED MIXTURE 25-131 SHRUB 5 GAL. CONTAINER PERENNIAL 1 GAL. CONTAINER 2.5" B&B DECIDUOUS TREE 6' HT CONIFEROUS TREE BONDS / INSURANCE MOBILIZATION TANK DELIVERY Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 3110 227705274 3927 TWENTYFOUR From 04/01/25 To 04/30/25 04/30/25 A C D E F G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Application Date: Contractor's Application for PaymentProgress Estimate - Unit Price Work Owner's Project No.: Engineer's Project No.: Contractor's Project No.: City of Corcoran Stantec Consulting Services Phoenix Fabricators & Erectors, LLC 1.0 MG Elevated Water Storage Tank Corcoran Water Tower Owner: Application Period:Application No.: Engineer: Contractor: Project: Contract: B % of Value of Item (J / F) (%) Balance to Finish (F - J) ($)Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. 1.20 1 LS 160,000.00 160,000.00 0.92 147,200.00 147,200.00 92% 12,800.00 2 1 LS 25,000.00 25,000.00 1.00 25,000.00 25,000.00 100% - 3 825 CY 51.00 42,075.00 825.00 42,075.00 42,075.00 100% - 4 1 LS 120,000.00 120,000.00 1.00 120,000.00 120,000.00 100% - 4,703,386.00$ 4,435,749.00$ -$ 4,435,749.00$ 94%267,637.00$ Original Contract Totals COMMON EXCAVATION & SITE GRADING ELECTRICAL / CONTROLS LOGO ALLOWANCE STRUCTURAL FILL BELOW FOUNDATION Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.2 of 3111 227705274 3927 TWENTYFOUR From 04/01/25 To 04/30/25 04/30/25 A C D E F G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Application Date: Contractor's Application for PaymentProgress Estimate - Unit Price Work Owner's Project No.: Engineer's Project No.: Contractor's Project No.: City of Corcoran Stantec Consulting Services Phoenix Fabricators & Erectors, LLC 1.0 MG Elevated Water Storage Tank Corcoran Water Tower Owner: Application Period:Application No.: Engineer: Contractor: Project: Contract: B % of Value of Item (J / F) (%) Balance to Finish (F - J) ($)Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. CO1 1.00 LS (19,576.92) (19,576.92) - - - 0% (19,576.92) CO1 1.00 LS 860.00 860.00 1.00 860.00 860.00 100% - CO3 1.00 LS (9,913.00) (9,913.00) - - - 0% (9,913.00) (28,629.92)$ 860.00$ -$ 860.00$ -3%(29,489.92)$ 4,674,756.08$ 4,436,609.00$ -$ 4,436,609.00$ 95%238,147.08$ Project Totals Change Order Totals Original Contract and Change Orders Change Orders DEDUCT CITY SUPPLIED 20" BV VALVE ON RISER INCREASE LOGO ALLOWANCE DEDUCT WINTER FROST CHARGES FOR ELECTRICAL SERVICE Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.3 of 3112 STAFF REPORT Agenda Item: 6.m Council Meeting: May 8, 2025 Prepared By: Kevin Mattson Topic: A Resolution Recognizing National Public Works Week and Public Works Staff Action Required: Approval Summary National Public Works Week is scheduled for May 18-24, 2025, and is an opportunity to recognize and honor Public Works Staff for their dedication and service. Financial/Budget No impact. Options Approve Resolution 2025-44 Recognizing National Public Works Week and Public Works Department Staff. Decline Resolution 2025-44 Recognizing National Public Works Week and Public Works Department Staff. Recommendation Approve Resolution 2025-44 Recognizing National Public Works Week and Public Works Department Staff Council Action Approval Attachments 1. Resolution 2025-44 National Public Works Week.pdf 113 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-44 Page 1 of 1 Motion By: Seconded By: A RESOLUTION RECOGNIZING NATIONAL PUBLIC WORKS WEEK AND PUBLIC WORKS STAFF WHEREAS, the City of Corcoran finds it important to recognize the work of the City’s Public Works Department; and WHEREAS, National Public Works Week is May 18-24, 2025; and WHEREAS, as part of National Public Works Week, efforts are recognized within the City’s Public Works Department staff and include Public Works Director, Operations Superintendent, Operations Manager, Operations Crew Leader, Operations Maintenance Workers, Utility Superintendent, Utility Crew Leader, Development Superintendent, Administrative Assistant, and part-time seasonal workers; and WHEREAS, the City recognizes the efforts made enacting the City’s vision and goals while providing, responding, collaborating, and improving services to residents of Corcoran, including maintenance of utility and street infrastructure, stormwater systems, parks/amenities, equipment/fleet, facilities, and dedicated community service; and WHEREAS, the City recognizes the Public Works Department’s role in emergency management services; and WHEREAS, the City of Corcoran recognizes the time, energy, and dedication provided by the City’s Public Works Department. NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, the City Council hereby honors Public Works staff and recognizes National Public Works Week. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 8th day of May, 2025. ________________________________ Tom McKee -- Mayor ATTEST: City Seal ____________________________________ Deb Johnson – City Clerk 114 STAFF REPORT Agenda Item: 7.a Council Meeting: May 8, 2025 Prepared By: Dwight Klingbeil Topic: Domino's Mural Survey Action Required: Direction Summary In April 2025, the City of Corcoran conducted a community survey to gather input on the design of a public mural over the exterior cooler at Domino’s. The goal of this survey was to ensure that the mural reflects the identity, values, and shared vision of the Corcoran community. A total of 33 responses were collected, providing clear direction for the future design work. Options The survey consisted of eight questions in total. Below is a summary of the answers to these questions: 1. What makes Corcoran unique? Respondents consistently identified: 1. The rural atmosphere, farmland, and open space 2. Abundant natural features, including ponds, woods, and wildlife 3. A small-town feel with access to nearby urban areas 4. A strong sense of community and safety 2. What images or symbols represent your connection to Corcoran? Themes included: 1. Nature and agriculture (trees, animals, barns, crops) 2. City parks (Lion’s Park and City Park) 3. Community sports and recreation (soccer fields, baseball diamonds) 3. What colors best represent your connection to Corcoran? Most frequently mentioned: 1. Greens and blues (nature, sky, open space) 2. Yellows, ambers, and golds (sunlight, fields) 3. Occasional use of earth tones and subtle brights (lavender, orange) 4. Are there specific symbols or landmarks to include? Suggestions included: 1. Lion’s Park 2. Stanchion Bar 3. City Park and local sports fields 4. Farm and nature symbols (crops, barns, birds, sun) 5. What values or ideas should the mural reflect? Participants emphasized: 1. Community, unity, and inclusion 2. Rural identity and heritage 3. Balance between growth and preservation 4. Family-friendly and welcoming environment 6. How do you see the future of our community, and how should that be represented visually? Responses reflected a desire to: 1. Preserve rural character amid development pressures 2. Show a blend of heritage and progress 115 3. Use visuals that reflect parks, trails, nature, and shared spaces 7. What words best represent Corcoran? Common words included: 1. Rural, peaceful, natural, scenic, friendly, growing, historic, community 8. Additional Comments A few respondents noted that the mural should blend into its surroundings and maintain harmony with the natural environment. Recommendation Based on the community input, staff recommends that the mural should incorporate the following elements: Emphasize Corcoran’s rural landscape, with imagery of fields, trees, and wildlife Reflect community landmarks, especially Lion’s Park and local sports fields Incorporate colors from nature (greens, blues, golds) Portray togetherness and local pride, with themes of unity and inclusion Represent a vision of balanced growth—honoring the past while looking toward the future Staff recommends that the Council direct staff to open the drawing contest to the general public with the following prompt: Help us create a mural that represents the heart of Corcoran! We are inviting local artists and community members of all ages to submit design ideas to showcase what makes Corcoran unique. The submitted designs should reflect the following: Nature and Rural Life Trees, open fields, ponds, wildlife, barns, and farmland Community and Togetherness Neighborhood gatherings, families playing, or enjoying parks and trails Local Landmarks & Natural Features City Park, Lion’s Park, or Corcoran’s beautiful wetlands Colors of Corcoran Use greens, blues, and warm golds to represent Corcoran’s natural surroundings The mural should feel welcoming, connected to nature, and show how Corcoran honors its roots while growing into the future. Submit your design by June 6, 2025, to dklingbeil@corcoranmn.gov, with the subject line “Domino’s Mural Submission”, or by dropping it off at Corcoran City Hall, 8200 County Road 116, Corcoran, MN 55340. Council Action Provide Staff direction to begin the drawing contest 116 STAFF REPORT Agenda Item: 7.b Council Meeting: May 8, 2025 Prepared By: Natalie Davis Topic: Kwik Trip (City File 23-006) Action Required: Decision Summary Kwik Trip was reviewed and discussed by Council at the April 24, 2025, Regular Council meeting. The item was tabled by Council with a request for plans to be provided showing more screening measures around the proposed car wash exit. Since the meeting, the applicant team did not provide an extension to the City's review period. They asked to be placed on the May 8th agenda for a final decision based on the information prepared and commitments made to this point. A representative of Mama G's also provided an email stating they would move forward if the City's approval include the following: 1. The hook up to the City sewer/water is deferred until development of the remaining land. 2. The requirement to dig up the pavement and plant green space in front of the existing building is removed. 3. The parking issue is left to Mama G's to provide adequate parking for its customers. A copy of the correspondence with Kwik Trip and Mama G's is enclosed for reference. The review period expires May 14, 2025. For reference, the staff report and plans from April 24, 2025, are available here: 2025-04-24_Kwik_Trip_City_Council_Staff_Report.pdf. Updated resolutions of approval that reflect the Council discussion on April 24th are enclosed. Additionally, a resolution for denial was drafted based on the discussion on April 24, and Council is asked to add detailed findings of fact to the resolution at the meeting should the project be denied. The resolution for denial specifically denies the Conditional Use Permit and Site Plan for Kwik Trip and Site Plan Amendment and Variances for Mama G's. If the City moves forward with the denial for these aspects of the project, the Preliminary Plat request should still be approved as the subdivision standards are satisfied with the condition of moving the Mama G's building to meet a 52-foot setback as allowed in a previous Variance granted by the City in Resolution 1994-83. The applicant can choose to not move forward with the Final Plat if the rest of the project is denied. Options 1. Approve the approving resolutions as drafted. 2. Approve the approving resolutions with amendments. 3. Approve Resolution 2025-24 for the Preliminary Plat and approve the denial Resolution 2025-25 for the Conditional Use Permit, Site Plan, and Variances as drafted. 4. Approve Resolution 2025-24 for the Preliminary Plat and approve the denial Resolution 2025-25 for the Conditional Use Permit, Site Plan, and Variances as drafted. Recommendation Planning Commission and Staff recommend approval of the following: Resolution 2025-24 approving the Preliminary Plat Resolution 2025-25 approving the Conditional Use Permit for Kwik Trip Resolution 2025-26 approving two Variances and denying on Variance Resolution 2025-43 approving the Site Plan for Kwik Trip and Site Plan Amendment for Mama G's. 117 An alternative version of Resolution 2025-25 is prepared that denies the Conditional Use Permit, Site Plan, Site Plan Amendment, and all Variances requested. Council Action Attachments 1. 2025-05-08 Resolutions.pdf 2. 2025-04-29 Applicant Team Communication.pdf 118 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-24 Page 1 of 6 Motion By: Seconded By: A RESOLUTION APPROVING A PRELIMINARY PLAT FOR “KWIK TRIP” ON THE PROPERTIES LOCATED NORTHWEST OF COUNTY ROAD 30 AND COUNTY ROAD 101 (PID 12-119-23-14-0004, 12-119-23-14-0005, AND 12-119-23-14-0006) (CITY FILE NO. 23-006) WHEREAS, Kwik Trip, Inc. (the “applicant”) requests approval of a preliminary plat resulting in 2 lots from property described as follows: See Attachment A. WHEREAS, the Planning Commission reviewed the preliminary plat at a duly called Public Hearing, and; WHEREAS, the Planning Commission recommended approval, and; NOW, THEREFORE, BE IT RESOLVED that the Corcoran City Council approves the request for a preliminary plat subject to the following findings and conditions: 1. A preliminary plat is approved, in accordance with the plans received by the City on February 21, 2023, with additional materials received on March 14, 2024, October 14, 2024, December 4, 2024, February 4, 2025, and February 21, 2025, except as amended by this resolution. 2. The applicant shall comply with all requirements in the City Engineer Plat Review Memo dated March 5, 2025. 3. The applicant shall comply with all requirements in the City Engineer Stormwater Review Memo dated February 21, 2025. 4. The applicant shall comply with all requirements in the Public Safety Plan Review comments dated November 6, 2024, and February 5, 2025. 5. The applicant shall comply and complete all required infrastructure improvements as identified in the Feasibility Study completed June 2, 2023. 6. The applicant shall comply with comments received by Hennepin County on April 12, 2024, and January 10, 2025. 7. Prior to release of final plat for recording, the applicant shall enter into a Development Agreement and provide a financial guarantee to protect the work. 8. A variance must be granted for Lot 2, Block 1 to allow a building setback of 29.8 feet from the front property line adjacent to County Road 101. 119 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-24 Page 2 of 6 a. If the variance is not granted, plans must be submitted for relocation of the building to meet a setback of at least 52 feet from the new property line along County Road 101 as previously approved by the City in Resolution 1994-83. 9. Unless a variance is granted, preliminary plans must be provided prior to the final plat application that address the connection of the Mama G’s restaurant site (Lot 2, Block 1) to the City of Corcoran’s municipal utilities. 10. All permanent wetland buffer monument signs must be erected along the wetland buffer line as required by Section 1050.010, Subd. 7 of the Zoning Ordinance if the delineated wetland boundary is confirmed to intersect with the southern property line of Lot 2. a. Wetland signs must be purchased from the City. b. Wetland signs must be installed on treated 4x4 wooden posts. c. Wetland buffer signs must be installed prior to issuance of building permits. d. The installation of the wetland monument buffer signs according the approved plan must be certified by a registered land surveyor. e. Wetland buffers must be planted and inspected by the City prior to issuance of building permits unless an alternative timeline is approved by the City. f. Where buffer areas are not vegetated or have been disturbed within the last 10 years, such buffer areas shall be replanted and maintained according to the standards in Section 1050.010, Subd. 8(C) of the Zoning Ordinance. i. If existing wetland buffers are proposed to remain, the City’s wetland buffer consultant must inspect and confirm existing buffers are undisturbed and in an acceptable condition prior to submittal of the final plat application. g. Wetland boundaries, wetland buffers, plantings, seeding areas and monument signs shall be shown on the preliminary plat, landscape plan, site plan, grading plan, and utility plan. h. A drainage and utility easement must be placed over the wetland and wetland buffers. 11. Park dedication shall be satisfied by cash-in-lieu of land. Park dedication will be based on the park dedication ordinance in place at the time the final plat is approved. a. Park dedication is required based on the finding that the development will add a new commercial site in the City and is anticipated to add 35-40 new jobs. b. Employees and customers of the development will need and benefit from access to nearby existing and future trails and parks as guided by the Comprehensive Plan. 120 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-24 Page 3 of 6 c. Cash-in-lieu of land will be used only for the acquisition and development of parks recreational facilities, playground, trails, wetlands, or open space based on the approved park plan in the Comprehensive Plan. d. Park dedication funds will be collected prior to the issuance of any building permits within the subdivision in accordance with the City Code requirements. Code stipulates a dedication requirement of 4% of land for land guided as commercial or an equivalent market value in cash, resulting in estimated park dedication fees of $16,190.16. 12. A road easement in favor of the City is required for the portion of the proposed new City road that is not within the boundaries of the plat subject to approval by the City Attorney. 13. A shared access agreement is required for the shared access between Lot 1 and Lot 2 of the plat and must be submitted with the final plat for City review. 14. A right to entry agreement between Mama G’s, Kwik Trip, and the City is required to be recorded with the final plat and is subject to approval by the City Attorney. 15. Prior to submittal of the final plat, the applicant must complete the following: a. Revise the certificate of survey to include the delineated wetland boundary. b. Revise the preliminary plat to show the following: i. A 55-foot half right-of-way along County Road 101. ii. A 10-foot trail easement along the eastern property lines. iii. The delineated wetland boundary. iv. Proposed wetland buffers, and wetland buffer monuments on Lot 2, Block 1 if the delineated wetland boundary intersects the property line. v. Drainage and utility easements shall be provided over all wetlands, wetland buffers, stormwater ponds, floodplain, outlots, and as otherwise required by the Engineering Memo. vi. Parking data consistent with preliminary site plan documents for Lot 2, Block 1. 16. Further, the preliminary plat must be revised to meet all requirements of the Engineering Memos. 17. A Wetland Buffer Establishment Plan must be submitted with the final plat application that meets the City’s Buffer Vegetation Establishment Policy subject to approval from the City’s Wetland Consultant. 121 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-24 Page 4 of 6 18. A building permit for Lot 1, Block 1 cannot be issued until the City of Corcoran’s water utility system is operational in the Northeast District. 19. Once the new access is established for Mama G’s, the two existing accesses to Mama G’s shall be closed. This shall include removal of pavement, regrading ditches, and re- establishing a vegetated ground cover. 20. All private improvements within the City right-of-way or easements are subject to approval of an encroachment agreement. 21. The final locations for street lighting will be approved by the City Engineer. 22. Drainage and utility easements shall be provided along the perimeter of all units. 23. Street design shall be updated per the street standards in the Northeast District Plan and Design Guidelines, including trails and sidewalks. a. No parking is allowed on both sides of the north-south local roadway to be constructed with the development. 24. All public roadways shall be signed as no parking on both sides. 25. All utility facilities, including but not limited to telephone, CATV, natural gas, and electric power, shall be located underground. Underground service connections to the street property line of each platted lot shall be installed at the subdivider’s expense. 26. Mechanical equipment must comply with the Northeast District Plan and Design Guidelines. 27. The development shall comply with the City’s requirements regarding fire access, fire protection, and fire flow calculations, the location of fire hydrants, fire department connections, and fire lane signage. 28. Underground irrigation is required and shall all have rain sensors to limit unnecessary watering. 29. All landscaping shall be planted and inspected by the City within one year of issuance of a building permit unless an alternative timeline is approved by the City. 30. Approval of sign permits will be required prior to construction of any temporary or permanent signs. 31. The final plat shall address all conditions of approval. 32. Any easement vacation request must be submitted with the final plat application. 33. The applicant must enter into a stormwater maintenance agreement prior to release of the final plat. 122 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-24 Page 5 of 6 34. Approval shall expire within one year of the date of approval unless the applicant has filed a complete application for approval of the final plat. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 8th day of May 2025. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Debra Johnson – City Clerk 123 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-24 Page 6 of 6 ATTACHMENT A Lot 1, Block 1, MAMA G according to the plat thereof recorded by Hennepin County, Minnesota. Lot 2, Block 1, MAMA G according to the plat thereof recorded by Hennepin County, Minnesota. Part Of East 500 Feet Of The SE ¼ - NE ¼ SEC. 12, TWP. 119, R. 23, Hennepin County, Minnesota. 124 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 1 of 7 Motion By: Seconded By: A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR KWIK TRIP ON THE PROPERTIES LOCATED NORTHWEST OF COUNTY ROAD 30 AND COUNTY ROAD 101 (PID 12-119-23-14-0004 AND 12-119-23-14-0006) (CITY FILE NO. 23-006) WHEREAS, Kwik Trip, Inc. (the “applicant”) requests approval of a Conditional Use Permit for property described as follows: See Attachment A. WHEREAS, the Planning Commission reviewed the requests at a duly called Public Hearing, and; WHEREAS, the Planning Commission recommended approval, and; NOW, THEREFORE, BE IT RESOLVED that the Corcoran City Council approves the request for a Conditional Use Permit subject to the following findings and conditions: 1. A Conditional Use Permit is approved, in accordance with the plans received by the City on February 21, 2023, with additional materials received on March 14, 2024, October 14, 2024, December 4, 2024, February 4, 2025, and February 21, 2025, except as amended by this resolution. 2. The applicant shall comply with all requirements in the City Engineer Plat Review Memo dated March 5, 2025. 3. The applicant shall comply with all requirements in the City Engineer Stormwater Review Memo dated February 21, 2025. 4. The applicant shall comply with all requirements in the Public Safety Plan Review comments dated November 6, 2024, and February 5, 2025. 5. The applicant shall comply and complete all required infrastructure improvements as identified in the Feasibility Study completed June 2, 2023. 6. The applicant shall comply with comments received by Hennepin County on April 12, 2024, and January 10, 2025. 7. A conditional use permit is approved to allow a motor fuel station, subject to the following standards as outlined in Section 1040.110, Subd. 4(K) of the Zoning Ordinance. Specifically: a. The proximate area and location of space devoted to non-automotive merchandise was specified in the application. The project narrative provides that 3,765 square feet of the convenience store will be used for non-automotive merchandise and 270 square feet of the store is dedicated to automotive merchandise. Exterior sales 125 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 2 of 7 or storage shall be only as shown in the plans and documented with the project narrative. Specifically, exterior sales of ice, propane, and merchandise at the fuel pump canopy is allowed as proposed. b. The off-street loading space and building access for delivery of goods is separate from customer parking and entrances and does not conflict with customer vehicles and pedestrian movements. The applicant is encouraged to consider high-volume times of the car wash when scheduling deliveries to minimize the potential for a delivery vehicle to have to wait for a break in the car wash queuing in order to leave the site. c. Motor fuel facilities shall be installed in accordance with State and City standards. Additionally, adequate space is provided to access gas pumps and to allow maneuverability around the pumps. Underground fuel storage tanks are to be positioned to allow adequate access by motor fuel transports and unloading operations which do not conflict with circulation, access, and other activities on the site. Fuel pumps shall be installed on pump islands. d. All proposed buildings, canopies, and pump islands are located to comply with the minimum setback requirements of the Community Commercial (C-2) zoning district. e. All canopy light for motor fuel station pump islands shall be recessed to provide a 90-degree cutoff. Illumination levels for pump islands shall not exceed 30-foot candles. f. The operation shall be responsible for litter control within 300 feet of the premises and litter control is to occur on a daily basis. Trash receptacles must be provided at a convenient location on site to facilitate litter control. 8. A conditional use permit is approved to allow a car wash, subject to the following standards as outlined in Section 1040.110, Subd. 4(C) of the Zoning Ordinance. Specifically: a. The site shall provide stacking space for the car wash. The amount of stacking space shall take into account the type of car wash and the amount of time it takes to wash a vehicle. Stacking spaces shall not interfere with parking spaces or traffic circulation. The proposed queuing area is enough space to fit 7-10 cars depending on the mix of vehicles. b. The exit from the car wash shall have a drainage system which is subject to the approval of the City and gives special consideration to the prevention of ice build- up during winter months. 9. A conditional use permit is approved to allow a motor fuel station and car wash, subject to the findings that the applicable criteria as outlined in Section 1070.020 (Conditional use Permits) of the Zoning Ordinance have been met. Specifically: a. The conditional use complies with the Comprehensive Plan, including public facilities and capital improvement plans. A gas station and car wash are 126 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 3 of 7 consistent with the Commercial land use designation of the site which anticipates retail, office, and service uses. Granting the conditional use permit will support an established business at a viable location in the City to meet the needs of the community and larger region as envisioned in the C-2 district. The use is anticipated to create 35-40 new permanent jobs that can be available to the local community. This is consistent with Goal 3 of the 2040 Comprehensive Plan to create new land use opportunities to expand and diversify the City’s tax base by encouraging new commercial development. This is also consistent with the vision of the Northeast District Plan as a job creation zone. b. The establishment and ongoing use of the conditional use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals, or comfort. Motor fuel stations are subject to strict state and federal regulations to ensure safety and environmental health. The surrounding public will have convenient access to fuel, food, and other basic necessities. The proposed development is located on a site that does not contain any wetlands or natural resource communities. The building design offers a high- quality aesthetic. Conditions of approval are provided in this resolution that mitigate potential impacts of granting the conditional use permit. c. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. Motor fuel stations and car washes can attract and compliment other businesses and increase land value in commercial and mixed-use districts and this site is immediately adjacent to land zoned for commercial and nearby land zoned for mixed use. The conditional use will provide a convenient option to meet daily needs for customers, residents, and visitors of the area. The proposed development is located on a site that does not contain any wetlands or natural resource communities. The proposed architectural design is of high-quality. Conditions of approval are provided that mitigate potential impacts of granting the conditional use permit. d. The establishment of the conditional use will not impede the normal and orderly development of surrounding property for uses permitted in the district. The development will result in a new roadway and bring utilities to the site that will allow for normal and orderly development with the surrounding properties. Motor fuel stations and car washes can attract and compliment other businesses in the area, and this site is located within a larger commercial district immediately adjacent to a mixed-use district. e. Adequate public facilities and services are available or can be reasonably provided to accommodate the conditional use as confirmed in the feasibility study completed for the project. The applicant shall be responsible for improvements to accommodate the site. f. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. The conditional use conforms or can reasonably conform with modifications included as conditions of approval, to the regulations of the C-2 zoning district and the Northeast District. 127 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 4 of 7 g. The conditional use can reasonably conform to performance standards as specified by the Zoning Ordinance with required modifications to the submitted plans. 10. The proposed use shall ongoingly comply with all applicable City, County, Watershed, State, and Federal standards and regulations. 11. Lighting fixtures of the fuel canopy shall be dimmed as necessary to meet the shown meter readings provided in the approved light plan. 12. Berms and fencing must be provided in a location that minimizes noise from the car wash to the existing residential neighborhood to the northwest. 13. Additional landscaping, with an emphasis on incorporating overstory coniferous tree species, must be provided along the northwest, to wrap around the car wash exit and the west side of the building, and east boundary of the Kwik Trip site to provide additional mitigation of noise and light to nearby residential developments. a. Landscaping in these areas must provide screening of at least 80% year-round and should be planted so as to meet industry standards and comply with spacing requirements in Section 1060.070 of the Zoning Ordinance. b. Overstory coniferous tree species must be at least 5-feet in height and deciduous trees must be more than 2.5” in diameter at the time of planting. 14. Carwash operations will be limited to 7AM to 9PM daily. 15. FURTHER, that the following conditions of approval must be met prior to submittal of the final plat application: a. Address all items in the memos from Engineering, Public Safety, and Hennepin County. b. Revise the site plan for Kwik Trip (Lot 1, Block 1) to reflect the following: i. Consistent data and calculations are provided throughout the plan set and preliminary plat. ii. Dedication of a half right-of-way of 55 feet along County Road 101 with a 10’ trail easement along the property line for Kwik Trip. iii. An additional lane to allow two-way traffic on the south end of the Kwik Trip site near the car wash queuing area. iv. Shift the fuel storage tanks further south to remove conflict with the car wash queuing and semi-trucks coming into the site to access the fuel tanks. v. Provide exterior trash receptacles at convenient location for litter control. At a minimum, trash receptacles shall be included at each building entrance, near the car wash entrance, and near the outdoor picnic tables. vi. Provide a drain at the exit of the car wash. 128 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 5 of 7 c. Submit revised building plans and renderings for Kwik Trip to address the following: i. Include a scale. ii. Dimension the building height as measured per the Zoning Ordinance’s definition of building height for the principal structure, car wash, and fuel canopy. iii. Show the car wash drain at the exit on the floor plan. d. Provide additional details on the following for Kwik Trip: i. Confirm lighting on the canopy will be recessed. ii. Confirm the LED strip mounted to the gable will be shielded to comply with a 90-degree cutoff. iii. The proposed drain at the exit of the car wash as to how ice build-up will be addressed. e. Revise the landscaping plan for Kwik Trip to reflect the following: i. All screening and mitigation conditions of this Resolution including additional landscaping along with a berm and fence in the northwest corner to mitigate south and appearance of the car wash exit. ii. Include more coniferous trees in the northwest and east boundaries of the site. iii. Include a mix of overstory and understory plantings with a mix of deciduous and coniferous materials closer to the proposed loading area to provide the required screening at an 80% opacity year-round. A fence can also be utilized in addition to plantings to reach the required opacity year-round. iv. Include a note that all planting material centers shall be no closer than 3 feet from the fence or property line. 16. The applicant shall enter into a Development Agreement to provide a financial guarantee to protect the work for the entire project. 17. Further, the following conditions must be met prior to issuance of building permits or making improvements on the site: a. The following must be recorded with Hennepin County with proof of recording submitted to the City: i. All approving resolutions. ii. Development Agreement iii. Stormwater Maintenance Agreement. iv. Trail Easement for Hennepin County. v. Road Easement. vi. Shared Access Agreement vii. Final Plat viii. Encroachment Agreements as required ix. A Right to Entry Agreement b. Payment of required fees including area and connection charges and park dedication fees. 129 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 6 of 7 18. Approval shall expire within two years of the date of approval unless the applicant commences the authorized use and completes the required improvements. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 8th day of May 2025. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Debra Johnson – City Clerk 130 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 7 of 7 ATTACHMENT A Lot 1, Block 1, MAMA G according to the plat thereof recorded by Hennepin County, Minnesota. Part Of East 500 Feet Of The SE ¼ - NE ¼ SEC. 12, TWP. 119, R. 23, Hennepin County, Minnesota. 131 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-26 Page 1 of 5 Motion By: Seconded By: A RESOLUTION APPROVING TWO VARIANCES AND DENYING ONE VARIANCE FOR MAMA G’S AS PART OF THE “KWIK TRIP” APPLICATION ON THE PROPERTY LOCATED AT 9705 COUNTY ROAD 101 (PID 12-119-23-14-0005) (CITY FILE NO. 23-006) WHEREAS, Kwik Trip, Inc. (“the applicant”) request approval of a preliminary plat and site plan for 2 commercial lots on property described as follows: See Attachment A WHEREAS, the applicant requests approval of a variance from a building setback requirement for Lot 2, Block 1 containing the Mama G’s restaurant; WHEREAS, the applicant requests approval of a variance from a parking and drive aisle setback requirement for Lot 2, Block 1 containing the Mama G’s restaurant; WHEREAS, the applicant requests approval of a mandatory utility connection requirement for Lot 2, Block 1 containing the Mama G’s restaurant; WHEREAS, the Planning Commission reviewed the request at a duly called Public Hearing and recommended approval of the two setback variances and denial of the mandatory utility connection requirement, and; NOW, THEREFORE, BE IT RESOLVED that the Corcoran City Council approves the request for two setback variances and denies the mandatory utility connection variance request, subject to the following findings and conditions; 1. The requested variance to allow a 29.8-foot building setback from the property line adjacent to County Road 101 for Lot 2, Block 1 is approved based on the following findings: a. That there are practical difficulties in complying with the Subdivision and Zoning Ordinance. Lot 2, Block 1 has an existing commercial structure with a setback of 52 feet from the existing property line which will be reduced to 29.8 feet from the property line with required dedication of right-of-way for County Road 101. The existing structure is proposed to remain in its current location. b. That the conditions upon which a petition for a variation is based are unique to the parcels of land for which the variance is sought and were not created by the landowners. The increased right-of-way dedication is a requirement that is out of the property owner’s control, and the building is part of an established restaurant with sport courts immediately west that make is impractical to comply with the setback requirement. 132 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-26 Page 2 of 5 c. That the granting of the variation will not alter the essential character of the locality. The structure exists today and will remain in its current location. The long- established restaurant is part of the character expected in this area. d. The proposed variance would be in harmony with the general purposes and intent of the ordinance. This standard was adopted to provide open green space and ensure future road expansions will not conflict with existing structures. However, the existing parking lot for the site goes up to the property line. Granting the variance for the requested building setback will not reduce green space along County Road 101. There will be space to accommodate road expansions for County Road 101 within the newly dedicated right-of-way. e. The variance is consistent with the Comprehensive Plan. Granting the variance will be consistent with the goals and policies of the Comprehensive Plan that focus on supporting, maintaining, and expanding existing businesses within the City. f. The City may impose conditions on the variance to address the impact of granting the variance. i. The applicant must revise the preliminary plat and plan set to reflect a 55- foot half right-of-way and a 10’ trail easement along County Road 101. ii. The applicant must revise the plans to show the following: 1. The parking area between the building and the property line must be converted back to greenspace. iii. Redevelopment of the site will be expected to comply with all setbacks of the applicable zoning district. 2. The variance to allow a reduced parking and drive aisle setback along the property line from County Road 101 is approved at 15 feet for Lot 2, Block 1 based on the following findings: a. That there are practical difficulties in complying with the Zoning Ordinance. Lot 2, Block 1 has an existing parking lot with a 0-foot setback from the existing property line along County Road 101. A variance granting a 15-foot parking and drive aisle setback will allow for a safe separation from the property line and future trail corridor while balancing the functional needs of the site by maximizing parking capability. b. That the conditions upon which a petition for a variation is based are unique to the parcels of land for which the variance is sought and were not created by the landowners. The parking lot exists today with a 0-foot setback which is an unusual condition of the site. The increased right-of-way dedication is a requirement that is out of the property owner’s control. c. That the granting of the variation will not alter the essential character of the locality. The parking lot exists today with a 0-foot setback. A 15-foot setback arguably is an improvement as compared to the current setback on the site. The long-established restaurant site is part of the character expected in this area. 133 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-26 Page 3 of 5 d. The proposed variance would be in harmony with the general purposes and intent of the ordinance. Parking lot setbacks are created to promote safe, functional, and visually appealing spaces. Granting a 15-foot setback will allow for a safe separation from the anticipated trail corridor in this area and improve the aesthetics of the site while balancing the parking demand of the site. e. The variance is consistent with the Comprehensive Plan. Granting the variance will be consistent with the goals and policies of the Comprehensive Plan that focus on supporting, maintaining, and expanding existing businesses within the City. f. The City may impose conditions on the variance to address the impact of granting the variance. i. The applicant must revise the preliminary plat and plan set to reflect a 55- foot half right-of-way and a 10’ trail easement along County Road 101. ii. The required 15-foot setback must be restored to green space with the parking lot improvements. 1. The plan set must be updated to include this change to the site. iii. Redevelopment of the site will be expected to comply with the parking and drive aisle setback at that time. 3. The variance to defer a mandatory utility connection is denied for Lot 2, Block 1 based on the following findings: a. That there are no practical difficulties in complying with Chapter 51 of the Zoning Ordinance. The property has municipal services currently served by Maple Grove. Infrastructure for Corcoran municipal services will become available to the site as part of the Kwik Trip development, and the desire to defer connection is based primarily on economic considerations. b. That the conditions upon which a petition for a variation is based are not unique to the parcel of land for which the variance is sought and were not created by the landowners. While the conditions upon which the variation were not created by the landowners, other parties have requested similar deferments with the City which have not been granted to ensure fair and consistent treatment in applying the ordinance. c. That the granting of the variation will not alter the essential character of the locality. The essential character of the locality will likely not be impacted should a deferment be granted. d. The proposed variance would not be in harmony with the general purposes and intent of the ordinance. Chapter 51 of the City Code intends to protect the integrity, financial stability, and adequacy of the City sanitary sewer and water supply systems. The City’s infrastructure fees and financial projections are based on the assumption that properties will connect as utilities are deemed available. e. The variance is not consistent with the Comprehensive Plan. This property has been showed in the 1st phase of the Staging Plan within the Comprehensive Plan 134 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-26 Page 4 of 5 for several years. A deferment is not consistent with the staging plan once utilities are available to the site. f. The City does not find there are appropriate conditions to add to address the impact of granting the variance. 2. The applicant is required to record this resolution with the Hennepin County’s Recorder’s Office and provide proof of recording to the City. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Nichols, Jeremy Nichols, Jeremy Lanterman, Mark Lanterman, Mark Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 8th day of May 2025. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Debra Johnson – City Clerk 135 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-26 Page 5 of 5 ATTACHMENT A Lot 1, Block 1, MAMA G according to the plat thereof recorded by Hennepin County, Minnesota. Lot 2, Block 1, MAMA G according to the plat thereof recorded by Hennepin County, Minnesota. Part Of East 500 Feet Of The SE ¼ - NE ¼ SEC. 12, TWP. 119, R. 23, Hennepin County, Minnesota. 136 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-43 Page 1 of 8 Motion By: Seconded By: A RESOLUTION APPROVING A SITE PLAN FOR KWIK TRIP AND A SITE PLAN AMENDMENT FOR MAMA G’S ON THE PROPERTIES LOCATED NORTHWEST OF COUNTY ROAD 30 AND COUNTY ROAD 101 (PID 12-119-23-14-0004, 12-119-23-14-0005, AND 12-119-23-14-0006) (CITY FILE NO. 23-006) WHEREAS, Kwik Trip, Inc. (the “applicant”) requests approval of a Site Plan for property described as follows: See Attachment A. WHEREAS, Kwik Trip, Inc. (the “applicant”) requests approval of a Site Plan Amendment for the Mama G’s site on property described as follows: See Attachment B. WHEREAS, the Planning Commission reviewed the requests at a duly called Public Hearing, and; WHEREAS, the Planning Commission recommended approval, and; NOW, THEREFORE, BE IT RESOLVED that the Corcoran City Council approves the request for a Site Plan and Site Plan Amendment subject to the following findings and conditions: 1. A Site Plan and Site Plan Amendment are approved, in accordance with the plans received by the City on February 21, 2023, with additional materials received on March 14, 2024, October 14, 2024, December 4, 2024, February 4, 2025, and February 21, 2025, except as amended by this resolution. 2. The applicant shall comply with all requirements in the City Engineer Plat Review Memo dated March 5, 2025. 3. The applicant shall comply with all requirements in the City Engineer Stormwater Review Memo dated February 21, 2025. 4. The applicant shall comply with all requirements in the Public Safety Plan Review comments dated November 6, 2024, and February 5, 2025. 5. The applicant shall comply and complete all required infrastructure improvements as identified in the Feasibility Study completed June 2, 2023. 6. The applicant shall comply with comments received by Hennepin County on April 12, 2024, and January 10, 2025. 137 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-43 Page 2 of 8 7. All utility service structures, ground mounted, and roof mounted mechanical equipment shall comply with the screening standards in the Northeast District Plan and Design Guidelines. A chain link fence with slats shall not be accepted as screening. 8. The proposed bicycle rack shall not be located on required landscape islands. 9. A minimum of 42 dedicated parking stalls, separate from vehicle spaces at fuel pumps, are required for Kwik Trip. 10. Mama G’s must provide parking based on the formula for restaurants as outlined in Section 1060.060 as well as provide parking for the volleyball courts based on the formula of 1 space for every 300 square feet of recreational space with a minimum of 10 parking spaces per volleyball court to account for players and spectators. a. A parking plan must be submitted that provides a minimum of 227 parking stalls, unless a plan is submitted that reduces the number of volleyball courts and recreational space and proposes parking in compliance with the above-referenced formula. b. Any expansion of the parking lot to meet the required minimum stalls will be subject to all development standards including parking lot dimensions, stormwater management requirements, maximum impervious surface coverage for the site, and the Northeast District Plan and Design Guidelines. c. A 26-foot-wide drive aisle on the east end of the parking lot is required. 11. Any proposed fences and walls must be in compliance with the performance standards outlined in Section 1060.080 of the Zoning Ordinance. 12. FURTHER, that the following conditions of approval must be met prior to submittal of the final plat application: a. Address all items in the memos from Engineering, Public Safety, and Hennepin County. b. Address all requirements of the Conditional Use Permit approval for Kwik Trip in Resolution 2025-25. c. Revise the site plan for Kwik Trip (Lot 1, Block 1) to reflect the following: i. Consistent data and calculations are provided throughout the plan set and preliminary plat. ii. Dedication of a half right-of-way of 55 feet along County Road 101 with a 10’ trail easement along the property line for Kwik Trip. iii. The street design standards for collector and local streets as outlined in the Northeast District Plan and Design Guidelines. iv. An additional lane to allow two-way traffic on the south end of the Kwik Trip site near the car wash queuing area. v. Shfit the fuel storage tanks further south to remove conflict with the car wash queuing and semi-trucks coming into the site to access the fuel tanks. 138 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-43 Page 3 of 8 vi. Provide exterior trash receptacles at convenient location for litter control. At a minimum, trash receptacles shall be included at each building entrance, near the car wash entrance, and near the outdoor picnic tables. vii. Provide a drain at the exit of the car wash. viii. Install a berm and fence to minimize nose from the car wash to the existing residential uses to the northwest. ix. Update the impervious surface coverage calculation after all revisions are made. x. All parking areas must meet minimum setbacks unless otherwise approved as a variance. xi. Indicate snow storage locations. xii. Relocate the monument sign outside of drainage and utility easements and with at least a 10-foot setback from all property lines. xiii. Detail plates must be revised to the City’s standard detail plates. d. Revise the site plan for Mama G’s (Lot 2, Block 1) to reflect the following: i. Consistent data and calculations are provided throughout the plan set and preliminary plat. ii. Dedication of a half right-of-way of 55 feet along County Road 101 with a 10’ trail easement along the property line Mama G’s. iii. Provide impervious surface coverage calculations. iv. All parking areas must meet minimum setbacks unless otherwise approved as a variance. v. A 26-foot-wide drive aisle on the east end of the parking lot. vi. Indicate snow storage locations. vii. Wetland boundaries, wetland buffers, plantings, seeding areas and monument signs shall be shown on the preliminary plat, landscape plan, site plan, grading plan, and utility plan. viii. Detail plates must be revised to the City’s standard detail plates. e. Confirm whether there will be any roof mounted mechanical equipment for Kwik Trip. i. Submit a roof plan if there will be roof mounted equipment that includes the proposed screening method. f. Submit revised building plans and renderings for Kwik Trip to address the following: i. Include a scale. ii. Dimension the building height as measured per the Zoning Ordinance’s definition of building height for the principal structure, car wash, and fuel canopy. iii. Remove the wall sign on the north building façade iv. Remove the Kwik Trip logos on the fuel canopy. v. Confirm the brick cladding is at least 5/8” thick to satisfy the Northeast District Plan and Design Guidelines. vi. Confirm the metal roof will use concealed fasteners as required. vii. Show the car wash drain at the exit on the floor plan. g. Provide additional details on the following for Kwik Trip: 139 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-43 Page 4 of 8 i. Confirm lighting on the canopy will be recessed. ii. Confirm the LED strip mounted to the gable will be shielded to comply with a 90-degree cutoff. iii. The proposed drain at the exit of the car wash as to how ice build-up will be addressed. h. Revise the landscaping plan for Kwik Trip to reflect the following: i. All screening and mitigation conditions of this Resolution including additional landscaping along with a berm and fence in the northwest corner to mitigate south and appearance of the car wash exit. ii. Include more coniferous trees in the northwest and east boundaries of the site. iii. Required screening of any utility service structures and ground mounted equipment. iv. Provide required landscaping islands that meet the minimum size requirements as outlined in the Northeast District Plan and Design Guidelines. 1. Square footage of planting areas of islands must be identified. 2. Planting details must be provided. v. A landscape buffer between all parking areas and the public sidewalk that consists of shade trees, low shrubs, or perennial flowers and a decorative fence or masonry wall at a height of no less than 3 feet, but no more than 4 feet as required by the Northeast District Plan and Design Guidelines. vi. Shrubs with a height of at least 3 feet for parking areas with 4 or more stalls to provide screening from properties guided or zoned residential and from public streets. vii. Include a mix of overstory and understory plantings with a mix of deciduous and coniferous materials closer to the proposed loading area to provide the required screening at an 80% opacity year-round. A fence can also be utilized in addition to plantings. viii. Include a note that all planting material centers shall be no closer than 3 feet from the fence or property line. ix. All proposed plant species must be selected from the Northeast District preferred trees list. Remove and replace any species that do not comply. x. Landscape detail plates must be revised to the City’s standard detail plates. xi. Remove the use of rock mulch. i. Provide a landscape plan for the Mama G’s site that includes the following: i. Where the parking lot must be expanded, provide required landscaping islands that meet the minimum size requirements as outlined in the Northeast District Plan and Design Guidelines. 1. Square footage of planting areas of islands must be identified. 2. Planting details must be provided. ii. Planting details for landscaping islands. iii. Restoration of previous parking areas to a vegetated ground cover within required setbacks, easements, and right-of-way. iv. Include a note that all planting material centers shall be no closer than 3 feet from the fence or property line. 140 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-43 Page 5 of 8 v. All proposed plant species must be selected from the Northeast District preferred trees list. vi. Landscape detail plates must be revised to the City’s standard detail plates. vii. Include any conditions of approval for any variances granted related to landscaping. j. Revise the demo plan to reflect removing the parking lot for Mama G’s from right- of-way, the trail easement, and required setbacks. k. Submit a Chloride Management Plan for Kwik Trip and Mama G’s. l. Submit a detailed irrigation plan for Kwik Trip. m. Identify three resiliency strategies for Kwik Trip as outlined in the Northeast District Plan and Design Guidelines and incorporate into the plan set. n. Unless a variance is granted, plans must be provided to address the connection of the Mama G’s restaurant site (Lot 2, Block 1) to the City of Corcoran’s municipal utilities. 13. Trees, ponds, curb, retaining walls, and other private improvements shall be located outside of the public street easement and drainage and utility easements. a. If the City determines that encroachments are necessary, the applicant will be required to enter into an encroachment agreement with the City. 14. A building permit is required prior to beginning construction. 15. A building permit shall not be issued for Lot 1, Block 1 prior to the operation of the City of Corcoran’s water system or recording of the final plat for the project. 16. All signage shall comply with the standards in Chapter 84 of the City Code and is subject to a temporary or permanent sign permit. 17. All signs must be setback at least 10 feet away from all property lines and outside of any easements. 18. The Mama G’s site will be subject to the resiliency strategies of the Northeast District Plan and Design Guidelines upon redevelopment or a building expansion. 19. The applicant shall enter into a Development Agreement to provide a financial guarantee to protect the work for the entire project. 20. A right to entry agreement between Mama G’s, Kwik Trip, and the City is required to be recorded with the final plat and is subject to approval by the City Attorney. 21. Further, the following conditions must be met prior to issuance of building permits or making improvements on the site: 141 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-43 Page 6 of 8 a. The following must be recorded with Hennepin County with proof of recording submitted to the City: i. All approving resolutions. ii. Development Agreement iii. Stormwater Maintenance Agreement. iv. Trail Easement for Hennepin County. v. Road Easement. vi. Shared Access Agreement vii. Final Plat viii. Encroachment Agreements as required ix. A Right to Entry Agreement b. Payment of required fees including area and connection charges and park dedication fees. 22. Approval shall expire within two years of the date of approval unless the applicant commences the authorized use and completes the required improvements. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 8th day of May 2025. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Debra Johnson – City Clerk 142 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-43 Page 7 of 8 ATTACHMENT A Lot 1, Block 1, MAMA G according to the plat thereof recorded by Hennepin County, Minnesota. Part Of East 500 Feet Of The SE ¼ - NE ¼ SEC. 12, TWP. 119, R. 23, Hennepin County, Minnesota. 143 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-43 Page 8 of 8 ATTACHMENT B Lot 2, Block 1, MAMA G according to the plat thereof recorded by Hennepin County, Minnesota. 144 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 1 of 9 Motion By: Seconded By: A RESOLUTION DENYING A CONDITIONAL USE PERMIT AND SITE PLAN FOR KWIK TRIP AND A SITE PLAN AMENDMENT AND VARIANCES FOR MAMA G’S ON THE PROPERTIES LOCATED NORTHWEST OF COUNTY ROAD 30 AND COUNTY ROAD 101 (PID 12-119-23-14-0004 AND 12-119-23-14-0006) (CITY FILE NO. 23-006) WHEREAS, Kwik Trip, Inc. (the “applicant”) requests approval of a Conditional Use Permit for property described as follows: See Attachment A. WHEREAS, Kwik Trip, Inc. (the “applicant”) requests approval of a Site Plan Amendment for the Mama G’s site on property described as follows: See Attachment B. WHEREAS, the applicant requests approval of a variance from a building setback requirement for Lot 2, Block 1 containing the Mama G’s restaurant; WHEREAS, the applicant requests approval of a variance from a parking and drive aisle setback requirement for Lot 2, Block 1 containing the Mama G’s restaurant; WHEREAS, the applicant requests approval of a mandatory utility connection requirement for Lot 2, Block 1 containing the Mama G’s restaurant; WHEREAS, the Planning Commission reviewed the requests at a duly called Public Hearing, and; WHEREAS, the Planning Commission recommended approval of the Site Plan and Site Plan Amendment, and; WHEREAS, the Planning Commission recommended approval of the two setback variances and denial of the mandatory utility connection requirement, and; NOW, THEREFORE, BE IT RESOLVED that the Corcoran City Council denies the request for a Conditional Use Permit, Site Plan, Site Plan Amendment, and three Variances subject to the following findings: 1. A Conditional Use Permit is denied, in accordance with the plans received by the City on February 21, 2023, with additional materials received on March 14, 2024, October 14, 2024, December 4, 2024, February 4, 2025, and February 21, 2025. 2. A conditional use permit to allow a motor fuel station, subject to the following standards as outlined in Section 1040.110, Subd. 4(K) of the Zoning Ordinance, is denied. Specifically: 145 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 2 of 9 a. The proximate area and location of space devoted to non-automotive merchandise was specified in the application. The project narrative provides that 3,765 square feet of the convenience store will be used for non-automotive merchandise and 270 square feet of the store is dedicated to automotive merchandise. Exterior sales or storage shall be only as shown in the plans and documented with the project narrative. Specifically, exterior sales of ice, propane, and merchandise at the fuel pump canopy is allowed as proposed. b. The off-street loading space and building access for delivery of goods is separate from customer parking and entrances and does not conflict with customer vehicles and pedestrian movements. However, the current design creates a conflict at times during which delivery vehicles would have to have to wait for a break in the car wash queuing in order to leave the site. The Applicant expressed that the location and orientation of the car wash must remain without alteration. c. Motor fuel facilities shall be installed in accordance with State and City standards. Additionally, adequate space is provided to access gas pumps and to allow maneuverability around the pumps. Underground fuel storage tanks are to be positioned to allow adequate access by motor fuel transports and unloading operations which do not conflict with circulation, access, and other activities on the site. Fuel pumps are to be installed on pump islands. d. All proposed buildings, canopies, and pump islands are located to comply with the minimum setback requirements of the Community Commercial (C-2) zoning district. e. All canopy light for motor fuel station pump islands shall be recessed to provide a 90-degree cutoff. Illumination levels for pump islands shall not exceed 30-foot candles. f. The operation shall be responsible for litter control within 300 feet of the premises and litter control is to occur on a daily basis. Trash receptacles must be provided at a convenient location on site to facilitate litter control. 3. A conditional use permit to allow a car wash is denied, subject to the following standards as outlined in Section 1040.110, Subd. 4(C) of the Zoning Ordinance. Specifically: a. The site shall provide stacking space for the car wash. The amount of stacking space shall take into account the type of car wash and the amount of time it takes to wash a vehicle. Stacking spaces shall not interfere with parking spaces or traffic circulation. The proposed queuing area is enough space to fit 7-10 cars depending on the mix of vehicles. This queuing creates a traffic circulation conflict. b. The exit from the car wash shall have a drainage system which is subject to the approval of the City and gives special consideration to the prevention of ice build- up during winter months. 4. Issuance of a conditional use permit to allow a motor fuel station and car wash, requires findings that the applicable criteria as outlined in Section 1070.020 (Conditional use 146 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 3 of 9 Permits) of the Zoning Ordinance have been met. Because the application does not meet these standards, the application is denied. Specifically: a. The conditional use complies with the Comprehensive Plan, including public facilities and capital improvement plans. A gas station and car wash are consistent with the Commercial land use designation of the site which anticipates retail, office, and service uses. b. The establishment and ongoing use of the conditional use will not promote and enhance the general public welfare and will be detrimental to or endanger the public health, safety, morals, or comfort. The motor fuel station operation proposed is of sufficient intensity that it will have light, noise, traffic and parking impacts which will be detrimental to the public and cannot be sufficiently mitigated by additional conditions which would comply with the Applicant’s proposed intensity of use on the site. Site size constraints when paired with intended uses by both the Kwik Trip and Mama G’s operations will create traffic flow and parking problems which present public safety concerns related to vehicle ingress and egress and anticipated overflow parking off of the site. c. The conditional use will be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted and may substantially diminish and impair property values within the neighborhood. The car wash is estimated to be located within 450 feet of a residential home to the northwest of the site. The City determined landscaping, fencing, berms, and limiting overnight hours of operation would not be enough to mitigate the sound and aesthetics of the car wash. The fuel canopy is within 300 feet of a residential home to the east. The City determined additional landscaping along the east boundary of the project did not provide enough mitigation of the noise and aesthetic impacts to this neighborhood and insufficient space exists for the provision of adequate buffering. Adjacent property owners will be negatively affected by the noise and aesthetics generated by the project and these impacts cannot be reasonably mitigated with conditions. d. The establishment of the conditional use will not impede the normal and orderly development of surrounding property for uses permitted in the district. The development would result in a new roadway and bring utilities to the site that will allow for normal and orderly development with the surrounding properties. e. Adequate public facilities and services are available or can be reasonably provided to accommodate the conditional use as confirmed in the feasibility study completed for the project. The applicant is responsible for improvements to accommodate the site. f. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. Several conditions and modifications would be required to conform to the regulations of the C-2 zoning district and the Northeast District. 147 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 4 of 9 g. The conditional use and project site cannot reasonably conform to performance standards as specified by the Zoning Ordinance. The proposed Kwik Trip use will result in a loss of required parking on the Mama G’s portion of the project site requiring a modification of the Mama G’s site use to accommodate this loss. Mama G’s has not provided information on how to replace the required parking or otherwise modify the site, and the applicant is without authority to compel a modification. Therefore, the applicant cannot make the use and project site conform to the required performance standards. 5. Without approval of the Conditional Use Permit, the Site Plan for a car wash and motor fuel station cannot be approved. 6. Without approval of the Site Plan for Kwik Trip, the Site Plan Amendment for the Mama G’s restaurant (Lot 2, Block 1) is not approved as it would reduce parking required for the restaurant and sport courts to operate. a. The City determined the formula most similar in City Code for the volleyball court space, which was confirmed appropriate based on American Planning Association reference materials regarding parking minimum standards, requires 1 parking space for every 300 square feet of recreational space with a minimum of 10 parking spaces per volleyball court. b. A plan was not submitted showing how additional parking can be accommodated. c. Written communication received from Mama G’s on April 29, 2025, requested the City to leave customer parking up to Mama G’s without a commitment to expand the parking lot and/or remove recreational space in order to comply with the formula referenced above. 7. The requested variance to allow a 29.8-foot building setback from the property line adjacent to County Road 101 for Lot 2, Block 1 is denied based on the following findings: a. That there are no practical difficulties in complying with the Subdivision and Zoning Ordinance. A setback of less than 30 feet is unreasonable as the structure will be located too close to a busy County roadway. b. That the conditions upon which a petition for a variation is based are not unique to the parcels of land for which the variance is sought and are created by the landowners. There are several buildings in the City that do not comply with the setbacks in the prevailing ordinance. The increased right-of-way dedication is a requirement that stems from the development application. It is possible for the building to be relocated to meet a setback of 52-feet from the new property line, which was a variance previously approved by the City in Resolution 1994-83. c. That the granting of the variation will alter the essential character of the locality. While the structure exists today and will remain in its current location, eventually the pavement within the County right-of-way could be expanded to be located much closer to the building than what is typical as part of the character expected in this area. 148 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 5 of 9 d. The proposed variance would not be in harmony with the general purposes and intent of the ordinance. This standard was adopted to provide open green space and ensure future road expansions will not conflict with existing structures. A setback of less than 30-feet will not achieve these goals. e. The variance is consistent with the Comprehensive Plan. Granting the variance will be consistent with the goals and policies of the Comprehensive Plan that focus on supporting, maintaining, and expanding existing businesses within the City. f. The City does not find there are appropriate conditions to add to address the impact of granting the variance. 8. The variance to allow a reduced parking and drive aisle setback along the property line from County Road 101 is denied at 15 feet for Lot 2, Block 1 based on the following findings: a. That there are no practical difficulties in complying with the Zoning Ordinance. Lot 2, Block 1 can be redesigned to comply with a parking setback of 60-feet with enhanced landscaping that satisfied Section 1060.070 of the Zoning Ordinance. A variance granting a 15-foot parking and drive aisle setback will not allow for a reasonable and safe separation from the property line and future trail corridor. b. That the conditions upon which a petition for a variation is based are not unique to the parcels of land for which the variance is sought and were created by the landowners. Even though the parking lot exists today with a 0-foot setback, there are other parking lots in the City that are legal, non-conforming. The increased right-of-way dedication is a requirement of the development application that is in part driven by the property owner. c. That the granting of the variation will alter the essential character of the locality. The parking lot exists today with a 0-foot setback. A 15-foot setback arguably is an improvement as compared to the current setback on the site. However, a mere 15- foot parking setback along county roads is inconsistent with commercial development in this area. d. The proposed variance would not be in harmony with the general purposes and intent of the ordinance. Parking lot setbacks are created to promote safe, functional, and visually appealing spaces. Granting a 15-foot setback will not allow for a safe separation from the anticipated trail corridor in this area nor provide a visually appealing space. e. The variance is consistent with the Comprehensive Plan. Granting the variance will be consistent with the goals and policies of the Comprehensive Plan that focus on supporting, maintaining, and expanding existing businesses within the City. f. The City does not find there are appropriate conditions to add to address the impact of granting the variance. 149 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 6 of 9 9. The variance to defer a mandatory utility connection is denied for Lot 2, Block 1 based on the following findings: a. That there are no practical difficulties in complying with Chapter 51 of the Zoning Ordinance. The property has municipal services currently served by Maple Grove. Infrastructure for Corcoran municipal services will become available to the site as part of the Kwik Trip development, and the desire to defer connection is based primarily on economic considerations. b. That the conditions upon which a petition for a variation is based are not unique to the parcel of land for which the variance is sought and were not created by the landowners. While the conditions upon which the variation were not created by the landowners, other parties have requested similar deferments with the City which have not been granted to ensure fair and consistent treatment in applying the ordinance. c. That the granting of the variation will not alter the essential character of the locality. The essential character of the locality will likely not be impacted should a deferment be granted. d. The proposed variance would not be in harmony with the general purposes and intent of the ordinance. Chapter 51 of the City Code intends to protect the integrity, financial stability, and adequacy of the City sanitary sewer and water supply systems. The City’s infrastructure fees and financial projections are based on the assumption that properties will connect as utilities are deemed available. e. The variance is not consistent with the Comprehensive Plan. This property has been showed in the 1st phase of the Staging Plan within the Comprehensive Plan for several years. A deferment is not consistent with the staging plan once utilities are available to the site. f. The City does not find there are appropriate conditions to add to address the impact of granting the variance. 150 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 7 of 9 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 8th day of May 2025. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Debra Johnson – City Clerk 151 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 8 of 9 ATTACHMENT A Lot 1, Block 1, MAMA G according to the plat thereof recorded by Hennepin County, Minnesota. Part Of East 500 Feet Of The SE ¼ - NE ¼ SEC. 12, TWP. 119, R. 23, Hennepin County, Minnesota. 152 City of Corcoran May 8, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-25 Page 9 of 9 ATTACHMENT B Lot 2, Block 1, MAMA G according to the plat thereof recorded by Hennepin County, Minnesota. 153 This message was sent from outside of the organization. Please do not click links or open attachments unless yourecognize the source of this email and know the content is safe. From:Anne Loff To:Dean George Cc:Natalie Davis Subject:Re: Kwik Trip Extension Date:Tuesday, April 29, 2025 3:36:18 PM Attachments:image002.png image003.png Hi Natalie, Without re-hashing last weeks council meeting, Mama G's would like to proceed with the council meeting on the 8th. After speaking with Kwik Trip, it seems that this will be a final attempt by both parties to either move ahead with a Kwik Trip or kill the opportunity. I believe that it is in the best interest of Corcoran to approve the Kwik Trip proposed development, as it is a start to the commercial development on that side of town. Mama G's will move ahead if: 1. The hook up to city sewer/water is deferred until development of the remaining land 2. The requirement to dig up the pavement and plant green space in front of the existing building is removed 3. The parking issue is left to Mama G's to provide adequate parking for its customers. Someone has to be first, and I believe that Kwik Trip has proven their willingness to provide a much needed business to the community. This, along with the responsible way they operate their existing businesses, will prove them to be a good neighbor and an asset to the City of Corcoran. Thanks, Anne Loff Mama G's Operations, LLC 612-987-2044 612-710-9789 fax On Tue, Apr 29, 2025 at 3:27 PM Dean George <DGeorge@kwiktrip.com> wrote: Natalie, Kwik Trip would like to proceed with the final action at council on the 8th. We don’t have any more materials to provide and delaying it further does not seem beneficial at this point. 154 Thank you, Dean Dean George Real Estate Development (608) 799-0148 - cell dgeorge@kwiktrip.com Kwik Trip, Inc. Mission: "To serve our customers and community more effectively than anyone else by treating our customers, co-workers and suppliers as we, personally, would like to be treated and to make a difference in someone's life.” From: Natalie Davis <ndavis@corcoranmn.gov> Sent: Tuesday, April 29, 2025 11:27 AM To: Dean George <DGeorge@kwiktrip.com> Subject: [EXTERNAL] Kwik Trip Extension Good morning Dean, I want to follow-up on the extension for Kwik Trip. Enclosed is a sample letter providing the recommended dates for the extension as we work through screening measures on the northwest portion of the site surrounding the car Good morning Dean, I want to follow-up on the extension for Kwik Trip. Enclosed is a sample letter providing the recommended dates for the extension as we work through screening measures on the northwest portion of the site surrounding the car wash exit. If you choose to not provide an additional extension by tomorrow, I will move forward with placing the item on the Council agenda for May 8, 2025. Please let me know of any questions. Thank you, 155 156 STAFF REPORT Agenda Item: 8.a Council Meeting: May 8, 2025 Prepared By: Lauren Letsche, Engineering Development Superintendent Topic: Chisholm Trail Improvements - Improvement Hearing & Authorization of Plans and Specifications Action Required: Hold Public Hearing; Decision Summary On April 10th, the City Council reviewed a feasibility study for the proposed Chisholm Trail Improvements project and provided direction to staff. Additionally, an Improvement Hearing was called for May 8th. The next step in the process is to hold the Improvement Hearing in which affected property owners can share their thoughts on the project, including the proposed assessments prior to the Council ordering the improvement. Letters were mailed on April 11th, 2025. The project includes the following proposed assessment which reflect 90% of the low end of the appraised benefit range consistent with the city's approved special assessment policy. Proposed Assessment of $4,500 Assessment value of $9,000 "Free Overlay" credit of $4,500 Chisholm Trail is eligible for this credit If after holding the Improvement Hearing, the Council desires to proceed with the project, a resolution ordering the improvement must be approved. The city must also schedule an assessment hearing at some point in the future. The purpose of that hearing is to receive comments prior to adopting the formal assessment roll. Per policy, the payment can be made in full or paid over a term not to exceed 20 years with interest. The interest rate shall be one percent more than the rate of the bonds sold for the specific project. If no bonds were sold, the interest rate shall be set using the current bond market. Staff recommends utilizing the last bond sale from the City which has a true interest rate of 3.41%. This means that the interest rate for the project would be 4.41%. Staff recommends a term of 10 years. Financial/Budget The estimated cost of the project is $421,725.60 with proposed assessments in the amount of $81,000.00. This results in an estimated $340,725.60 city contribution. That amount as well as the initial coverage of assessments will need to be paid out of the 2025 General Budget Asphalt Maintenance line item and the Pavement Management Fund. Options 1. Hold the Public Hearing; approve Resolution 2025-40 Ordering the Improvement for the Chisholm Trail Improvement Project as presented. Authorize staff to proceed with plans and specifications. 2. Hold the Public Hearing; approve Resolution 2025-40 Ordering the Improvement for the Chisholm Trail Improvement Project with amendments. Authorize staff to proceed with plans and specifications. 3. Send back to staff for further review. Recommendation 157 Hold the Public Hearing; approve Resolution 2025-40 Ordering the Improvement for the Chisholm Trail Improvement Project as presented. Authorize staff to proceed with plans and specifications. Council Action Hold the Public Hearing; consider a motion to approve Resolution 2025-40 Ordering the Improvement for the Chisholm Trail Improvement Project as presented. Authorized Staff to proceed with plans and specifications. Attachments 1. Resolution 2025-40 Ordering Improvements Hearing and Authorizing Preparation of Plans and Specs.pdf 2. Proposal_Chisholm Trail Prepare Plans and Specifications.pdf 158 City of Corcoran May 8th, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-40 Page 1 of 2 Motion By: Seconded By: A RESOLUTION ORDERING THE IMPROVEMENT AND PREPARATION OF PLANS FOR THE CHISHOLM TRAIL IMPROVEMENTS PROJECT WHEREAS, on April 10th, 2025, the City Council of the City of Corcoran adopted a resolution fixing the date for a Council hearing on the proposed Chisholm Trail Improvements Project (the “Project”), the improvement by reconstruction of the existing roadways of the following: • Chisholm Trail to the respective connections with County Road 30; and WHEREAS, ten days’ mailed notice and two weeks’ published notice of the hearing was given, and the hearing was held thereon on May 8th, 2025, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA: 1. The improvements contemplated by the Project are necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvements are hereby ordered as proposed in the Council resolution adopted on April 10th, 2025. 3. Such improvements have no relationship to the comprehensive municipal plan. 4. Stantec is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvements. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Friedrich, Michelle Friedrich, Michelle Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 8th day of May 2025. ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Debora Johnson – City Clerk 159 City of Corcoran May 8th, 2025 County of Hennepin State of Minnesota RESOLUTION NO. 2025-40 Page 2 of 2 160 May 1, 2025 Lauren Letsche Engineering Development Superintendent 8200 County Road 116 Corcoran, MN 55340 Dear Lauren: Reference: Chisholm Trail Roadway Improvements – Prepare Plans and Specifications We appreciate the opportunity to present this scope of work to assist the City in preparing Plans and Specifications for the Chisholm Trail Roadway Improvement Project. The projects includes the pavement rehabilitation of approximately 2,400 LF of Chisholm Trail as well as select ditching improvements in the areas directly adjacent to the roadway. At the April 10th City Council Meeting, the city received the feasibility study that was conducted on the proposed project and ordered the Improvement Hearing to be held on May 8th. This scope of work is to prepare the design and bidding documents for the project. It is anticipated that the project design will begin immediately upon authorization of the work with the goal to bid the work during the summer of 2025 to be completed yet this fall. The following tasks are separated into the typical project components to complete the design and bring bid results back to Council. Scope of Work Task 100 – Select Design Survey · Stantec will conduct a design level survey within the areas of the project in which drainage improvements are necessary to ensure that we have accurate information to base the drainage improvements on. In addition to the survey of the drainage improvement areas, Stantec will also gather gps data on the edges and center of the roadway as well as driveway connections to aid in the quantity takeoffs for the design project. Task 200 – Final Design · Finalize the drainage improvement conveyance design grading ditch profiles and identifying small utility conflicts. The drainage improvements will be primarily improving existing drainage and removing areas of trapped water so no modeling is anticipated. · Plan preparation, including title sheet, existing conditions/demo, roadway plan and profiles, site plans, typical sections and details. · No wetland permitting is anticipated to be necessary with the roadway improvement project. Task 300 – Bidding Assistance · Stantec will complete the bid process that includes posting the project on Quest CDN for virtual bidding, corresponding with contractors, issuance of addendums and managing the virtual bid opening. 161 May 2025 Lauren Letsche Development Superintendent Page 2 of 3 Reference: Chisholm Trail Improvements Once bids have been opened on the project, we will prepare a bid tabulation and present bid results to the Council for their consideration. Construction Administration costs will be presented with the bid results but are anticipated to be in line with other similar projects that Stantec has assisted the City of Corcoran with. Task Cost Task 100 - Design Survey $ 4,400 Task 200 - Final Design $ 15,600 Task 300 - Bidding Assistance $ 2,800 Total $22,800 Closing We hope this letter defines the of scope work and the estimated fee of services to your satisfaction. Stantec will complete this scope of work according to the Master Services Agreement and previous practices with the City of Corcoran. On behalf of our Stantec team, we thank you for this opportunity to be of service to your community. Regards, Stantec Consulting Services Inc. Steve Hegland, PE (MN) Client Manager Phone: 612-741-6548 steven.hegland@stantec.com 162 May 2025 Lauren Letsche Development Superintendent Page 3 of 3 Reference: Chisholm Trail Improvements By signing this proposal, City of Corcoran authorizes Stantec to proceed with the services herein described and the work will be completed in accordance with the existing Master Service Agreement. This proposal is accepted and agreed on the ___________ day of _________,_________ . Per: __________________________ _____________________________ __________________________ Print Name & Title Signature 163 STAFF REPORT Agenda Item: 12.a Council Meeting: May 8, 2025 Prepared By: Karen Heiden Topic: Property Taxes - Cost Shift Concerns Action Required: None Council Action None Attachments 1. DRAFT HHS Budget Impacts on Homeowners 5.2.2025.pdf 2. Hennepin County Human Services Budget Impact Letter.pdf 3. Letter to Legislators from Commissioner Anderson's Office.pdf 164 DRAFT SAMPLE HOMEOWNER CALCULATIONS Pay 2025 Base Year, and Adjusted for Governor, House and Senate HHS Budget Proposals (No Adjustments for TIF, Fiscal Disparities or Shifts in Property Values) Levy Amount 2025 Levy Increase 2025 Actual 1,045,829,900 5.50% Gov - Added 1,080,389,900 8.99% Senate - Added 1,056,989,900 6.63% House - Added 1,099,089,900 10.87% Homeowner Impact Estimates by City: 2025 2025 - With Gov 2025 - With Senate 2025 - With House 2025 2025 - With Gov 2025 - With Senate 2025 - With House Median Estimated Market Value 354,800$ 354,800$ 354,800$ 354,800$ 512,100$ 512,100$ 512,100$ 512,100$ Net Tax - Co. Share including RRA and HRA 1,331 1,376 1,346 1,401 2,014 2,082 2,036 2,119 Change From 2025 45 15 70 68 22 105 Homeowner Impact Estimates by City: 2025 2025 - With Gov 2025 - With Senate 2025 - With House 2025 2025 - With Gov 2025 - With Senate 2025 - With House Median Estimated Market Value 491,000$ 491,000$ 491,000$ 491,000$ 584,500$ 584,500$ 584,500$ 584,500$ Net Tax - Co. Share including RRA and HRA 1,912 1,977 1,933 2,012 2,370 2,450 2,396 2,494 Change From 2025 65 21 100 80 26 124 Homeowner Impact Estimates by City: 2025 2025 - With Gov 2025 - With Senate 2025 - With House 2025 2025 - With Gov 2025 - With Senate 2025 - With House Median Estimated Market Value 638,300$ 638,300$ 638,300$ 638,300$ 366,100$ 366,100$ 366,100$ 366,100$ Net Tax - Co. Share including RRA and HRA 2,633 2,722 2,662 2,771 1,379 1,426 1,394 1,451 Change From 2025 89 29 138 47 15 72 Homeowner Impact Estimates by City: 2025 2025 - With Gov 2025 - With Senate 2025 - With House 2025 2025 - With Gov 2025 - With Senate 2025 - With House Median Estimated Market Value 458,600$ 458,600$ 458,600$ 458,600$ 330,450$ 330,450$ 330,450$ 330,450$ Net Tax - Co. Share including RRA and HRA 1,774 1,834 1,793 1,867 1,227 1,269 1,241 1,291 Change From 2025 60 19 93 42 14 64 Homeowner Impact Estimates by City: 2025 2025 - With Gov 2025 - With Senate 2025 - With House 2025 2025 - With Gov 2025 - With Senate 2025 - With House Median Estimated Market Value 813,500$ 813,500$813,500$ 813,500$644,000$ 644,000$ 644,000$644,000$ Net Tax - Co. Share including RRA and HRA 3,490 3,608 3,528 3,672 2,661 2,751 2,690 2,800 Change From 2025 118 38 182 90 29 139 Medina Minnetrista Champlin Corcoran Dayton Greenfield Independence Loretto Maple Grove Maple Plain Estimates include impact of Hennepin County, Regional Rail Authority, and Housing and Redevelopment Authority Note: Median values reflect only single family homes DRAFT 16 5 DRAFT SAMPLE HOMEOWNER CALCULATIONS Pay 2025 Base Year, and Adjusted for Governor, House and Senate HHS Budget Proposals (No Adjustments for TIF, Fiscal Disparities or Shifts in Property Values) Homeowner Impact Estimates by City: 2025 2025 - With Gov 2025 - With Senate 2025 - With House 2025 2025 - With Gov 2025 - With Senate 2025 - With House Median Estimated Market Value 358,200$ 358,200$358,200$ 358,200$446,100$ 446,100$ 446,100$446,100$ Net Tax - Co. Share including RRA and HRA 1,346 1,391 1,360 1,416 1,721 1,779 1,739 1,811 Change From 2025 45 14 70 58 18 90 Homeowner Impact Estimates by City: 2025 2025 - With Gov 2025 - With Senate 2025 - With House 2025 2025 - With Gov 2025 - With Senate 2025 - With House Median Estimated Market Value 343,500$ 343,500$343,500$ 343,500$500,800$ 500,800$ 500,800$500,800$ Net Tax - Co. Share including RRA and HRA 1,283 1,326 1,297 1,350 1,954 2,020 1,975 2,056 Change From 2025 43 14 67 66 21 102 Homeowner Impact Estimates by City: 2025 2025 - With Gov 2025 - With Senate 2025 - With House 2025 2025 - With Gov 2025 - With Senate 2025 - With House Median Estimated Market Value 527,000$ 527,000$527,000$ 527,000$325,700$ 325,700$ 325,700$325,700$ Net Tax - Co. Share including RRA and HRA 2,089 2,159 2,112 2,198 1,207 1,248 1,220 1,270 Change From 2025 70 23 109 41 13 63 Mound Rogers St. Bonifacius Hanover Plymouth Rockford Estimates include impact of Hennepin County, Regional Rail Authority, and Housing and Redevelopment Authority Note: Median values reflect only single family homes DRAFT 16 6 Hennepin County 300 South Sixth Street, Minneapolis, MN 55487 612-348-3000 | hennepin.us May 1, 2025 Dear Hennepin County Legislators, The Hennepin County Board is concerned about the current budget proposals by the Governor, House and Senate. These proposals significantly shift the cost of providing mandated services from the state to counties. These services are critical to residents’ health and safety . Based on the current legislative proposals, continuing services will result in increased property taxes to residents next year and in the future. At a time when there is significant uncertainty around Medicaid and other federal funding, we urge lawmakers to use caution when finalizing the state’s budget. Current human services legislative budget plans would cut state funding and shift costs to Hennepin resulting in a 2.5% - 8% property tax levy impact, once fully implemented. These figures do not include any other legislative budget impacts, or other factors such as inflation. Below is a summary of some of the biggest cost shifts in the Health and Human Services area only. This table represents the estimated annual impact on the County’s budget, after the first full year of implementation for each legislative initiative. Proposed State Budget Cost Shifts to Hennepin County in the First Full Year of Implementation Item Governor’s Proposal House Proposal Senate Proposal County cost share for rate exceptions for disability waivers $21,300,000 $40,000,000 $8,500,000 Minnesota sex offender program cost shift 6,000,000 6,000,000 --- Improving supportive housing 2,900,000 2,900,000 --- Competency attainment cost shift 2,100,000 2,100,000 2,100,000 Behavioral Health Fund cost shift 1,700,000 1,700,000 --- Behavioral Health Fund – elimination of county administrative allocation 560,000 560,000 560,000 Total annual impact $34,560,000 $53,260,000 $11,160,000 Note: These estimates are draft and based on the available information as of April 30, 2025. This analysis does not represent the full cost impact since all proposals are multi-year, and include on-going costs. 167 We recognize that the Legislature is working with a difficult future budget forecast. However, addressing the state’s fiscal deficit with unprecedented cost shifts to counties is untenable. Counties are responsible for administering the state’s social safety net to residents and we are already bracing for the impact of proposed Medicaid cuts would have on the services we provide. We would strongly urge the Legislature and the Governor to find solutions that do not rely on property tax increases for our residents. Sincerely, Irene Fernando Hennepin County Board Chair Angela Conley Hennepin County Intergovernmental Relations Co-chair Jeff Lunde Hennepin County Intergovernmental Relations Co-chair 168 May 6, 2025 Minnesota House of Representatives 658 Cedar Street St. Paul, MN 55155 Dear Legislators, I write to express serious concern regarding the cost shifts proposed in current budget balancing efforts. Reducing state spending does not eliminate the legal obligations counties must provide critical services. If the state withdraws funding, local governments will be forced to raise property taxes significantly to meet those mandated responsibilities. Hennepin County’s success in effectively ending veteran homelessness—achieved through strong state and federal partnerships—shows what stable investment can accomplish. Proposed cuts to the homeless prevention programs jeopardize this progress, leaving vulnerable residents at risk and shifting additional costs to counties. Similarly, unfunded expansions in mental health case management, limitations on rate exceptions for disability services, and the loss of critical health system revenue through facility fee prohibitions will drive up local costs. Counties have limited discretion under current laws; we cannot reduce services to match reduced funding. Cost-cutting at the state level must not come at the expense of community well-being. We urge you to avoid balancing the state’s budget on the backs of local property taxpayers. Thank you for your attention to this critical issue. In partnership, Kevin Anderson Hennepin County Commissioner 169 STAFF REPORT Agenda Item: 13.a Council Meeting: May 8, 2025 Prepared By: Deb Johnson, City Clerk Topic: 2025 City Council Schedule Action Required: None Council Action Attachments 1. 2025 City Council Meeting Calendar as of 5.02.25.pdf 170 1 2025 CITY OF CORCORAN Meetings Mayor Contracted Services Council Tom McKee tmckee@corcoranmn.gov Planning 612-638-0225 Council Quarterly Work Sess. Council Members Engineer 763-479-4209 Planning Commission Michelle R. Friedrich michelle.friedrich@corcoranmn.gov Building Inspector 763-479-1720 Parks & Trails Commissions Mark Lanterman mlanterman@corcoranmn.gov City Assessor 612-348-2943 City Holiday Jeremy Nichols jnichols@corcoranmn.gov Septic / Henn Co. 612-543-5200 Alternative Meeting Dates Dean Vehrenkamp dvehrenkamp@corcoranmn.gov Republic Services 763-972-3335 JANUARY S M T W T F S 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 FEBRUARY S M T W T F S 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 MARCH S M T W T F S 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 APRIL S M T W T F S 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 MAY S M T W T F S 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 JUNE S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 JULY S M T W T F S 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 AUGUST S M T W T F S 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 SEPTEMBER S M T W T F S 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 OCTOBER S M T W T F S 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 NOVEMBER S M T W T F S 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 DECEMBER S M T W T F S 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 171 2 City of Corcoran 2025 City Council Schedule (as of May 2, 2025) Below is a tentative schedule for City Council meetings and events - subject to change. May 8, 2025 • Chisholm Trail Improvements • Police Department Strategic Opportunitiy • Industrial/Commercial Update • Northwest Trails Snowmobile Club Grant • DRAFT On-Call Policy • Questica Software Discussion (CIP/Budgeting/Budget Book/Open Book) • Kwik Trip • Hennepin County Phragmites Agreement Renewal May 20, 2025 I-94 Chamber First Responders Luncheon May 22, 2025 • Quarterly Financial Update • St. Thomas Site Plan and Variance (Kendra) – Consent • Chastek Preliminary Plat (Natalie) • New Mahavan (Dwight) • Kariniemi Acres 2nd PP and Var (Dwight) – Consent • City Park Site Plan and VAR (Natalie) – Consent • Heather Meadows amended DA (Natalie) – Consent • Brockton BP Final Plat (Kendra) – Consent • Fairway Shores Final Plat and Early Grading Request (Natalie) – Consent June 12, 2025 • Employee Handbook Updates • Experience/Longevity Pay Discussion • RFP Recycling • RFP Space/Needs Analysis • Camp Solberg - Consent • Larkin Road Subdivision Concept Plan (Natalie) • Crossroads Liquor Store Concept Plan • City Park Bids June 23, 2025 Work Session - Ribbon Cutting and Elected Tour: 5:00-6:30pm • Water Treatment Plant Grand Opening June 23, 2025* (*NOTE: Monday Regular Council Meeting*) • Industrial/Commercial Update • Norling OS&P • M&J Agribusiness Zoning Ordinance Amendment • Continental June 25-27, 2025 League of Minnesota Cities Annual Conference (Duluth) July 10, 2025 July 24, 2025 172 3 August 5, 2025 (*NOTE: Tuesday*) NITE TO UNITE August 14, 2025 August 15-16 Corcoran Country Daze August 28, 2025 September 11, 2025 • Firearms Ordinance September 25, 2025 October 9, 2025 October 16, 2025 November 13, 2025 November 24, 2025* (NOTE: Monday) December 11, 2025 173