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2024-11-14 City Council Agenda Packet
Corcoran City Council Agenda November 14, 2024, 7:00 pm a.NAL 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Presentations a.Council Member Lanterman Oath of Office b.Corcoran Veterans Appreciation 5.Open Forum – Public Comment Opportunity 6.Consent Agenda a.October 24, 2024 DRAFT City Council Minutes b.Financial Claims November 14, 2024 c.Resolution 2024-121 Honoring Veterans d.FSA Proposal e.Vollrath Agriculture Preserve – Resolution 2024-120 f.UASI Grant Update g.NE Infrastructure Improvements – Change Order 1 h.Stieg Road Improvements – Pay Request 3 i.NE Trunk Infrastructure – Pay Request 3 j.Water Treatment Plant – Pay Request 18 k.Police Department Staffing l.Cropland Update – Hennepin County Cost Share Agreements m.ADDED Escrow Write-Offs - Resolution 2024-117 7.Unfinished Business 8.New Business a.Community Development Department Brief and 2025 Budget b.Public Works Department Brief and 2025 Budget c.REVISED Canvass November 5, 2024 Election Results 9.Planning 10.Council Reports a.Watershed Commission Vacancies – Commissioner and Deputy 11.2024 City Council Schedule 12.Adjournment HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 821 6350 4979 Video Link and Instructions: https://us02web.zoom.us/j/821 6350 4979 visit http://www.zoom.us and enter Meeting ID: 821 6350 4979 *Please note in-person comments will be taken at the scheduled meeting where noted. Comments received via email to City Administrator Tobin at jtobin@corcoranmn.gov or via public comment cards will also be accepted. All email and public comment cards must be received by the Wednesday prior to scheduled Council meeting. For more information on options to provide public comment visit: www.corcoranmn.gov City of Corcoran City Council Minutes October 24, 2024 1 The Corcoran City Council met on October 24, 2024, in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Bottema, Councilor Lanterman, Councilor Nichols, and Councilor Vehrenkamp were present. City Admnistrator Tobin, Assistant City Administrator Williams, City Clerk Johnson, City Attorney Thames, Public Works Director Mattson, Community Development Director Davis McKeown, Parks & Recreation Supervisor Christensen-Buck and Director of Public Safety Gottschalk were present. OIGINAL 1. Call to Order / Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Tobin stated that revisions were made to agenda items 6c and 8d. MOTION: made by Lanterman, seconded by Vehrenkamp to approve the agenda with the revisions. Voting Aye: McKee, Bottema Lanterman, Nichols and Vehrenkamp. (Motion carries: 5:0) 4. Presentations a. Ken Guenthner Watershed Commissioner – Ken was recognized with Resolution 2024-114 for his distinguished service to the City of Corcoran. 5. Open Forum - Mayor McKee invited residents to communicate in-person during Open Forum for items not included on the agenda. No Public Comments. 6. Consent Agenda a. October 10, 2024 DRAFT City Council Minutes b. Financial Claims, October 24, 2024 c. REVISED Comprehensive Plan Amendment, Rezoning and Preliminary Plat for “3019 Addition” d. Horeshoe Bend Drive Ditching Improvements e. Stieg Road Change Order 1 f. Resolution 20245-1158 Appointment of Communications Specialis g. Water Treatment Plant Pay Request 17 h. Heitke Minor Subdivision Resolution 2024-118 i. Resolution 2024-114 Honoring Watershed Commissionor Ken Guenthner j. Printer Quotes for City Hall k. Development Escrow Write-Offs – Resolution 2024-117 MOTION: made by Bottema, seconded by Vehrenkamp to approve the consent agenda items 6a-6k. Voting Aye: McKee, Bottema, Lanterman, Nichols and Vehrenkamp. (Motion carries: 5:0) 7. Unfinished Business – None City of Corcoran City Council Minutes October 24, 2024 2 8. New Business a. Public Safety Budget Presentation Public Safety Director Gottschalk gave a 2025 Public Safety Budget Presentation. Council provided feedback and gave recommendations to staff. b. Administration Department Budget Presentation City Administrator Tobin and Assistant City Administrator Williams gave a presentation on the 2025 Adminisration Department Budget. Council provided feedback and gave recommendations to staff. Mayor Mckee call a short recess. The meeting was called back to order by Mayor Mckee at 8:15pm. c. City Park Remaster Recreation Supervisor Christensen-Buck and Consultant Gabrielle Grindy provided a presentation on the City Park Remaster and asking Council for approval of the schematic design with specified edits and approval to proceed with design development and construction documents. • Tom Anderson, Parks and Trails Commission, provided comment in favor of the project. • Catherine Drivas, 6747 Old Sturbridge Drive , provided comment in favor of the project. MOTION: made by Vehrenkamp, seconded by Bottema to approve the schematic diagram specific edits and approve to proceed with design development and construction documents and include clarification of a budget that includes the full scope of our obligations. Voting Aye: McKee, Bottema, Nichols and Vehrenkamp. Voting Nay: Lanterman (Motion carries 4:1) d. REVISED Public Hearing – Certifying Deliquent Fees to Hennepin County Resolution 2024-112 Mayor McKee opened the Public Hearing. MOTION: made by Bottema, seconded by Lanterman to close the Public Hearing. Voting Aye: McKee, Bottema, Nichols, Lanterman and Vehrenkamp (Motion carries 5:0) MOTION: made by Bottema, seconded by Lanterman to approve Resolution 2024-112 Certifying Deliquent Water and Sewer Utility Fees to Hennepin County. Voting Aye: McKee, Bottema, Nichols, Lanterman and Vehrenkamp. (Motion carries 5:0) e. Republic Services Recycling Contract Renewal Discussion Assistant City Administrator gave a staff report and asked Council for direction on the Republic Services recycling contract renewal. The Council directed staff to look into SCORE funding to provide a subsidy to the residents, renew the contract with Republic Serivces for one year and go out for a new bid in 2025. City of Corcoran City Council Minutes October 24, 2024 3 9. Planning a. Public Hearing – Heitke Easement Vacation Mayor Mckee opened the Public Hearing. MOTION: made by Bottema, seconded by Vehrenkamp to close the Public Hearing. Voting Aye: McKee, Bottema, Lanterman, Nichols and Vehrenkamp. (Motion carries 5:0) MOTION: made by Bottema, seconded by Lanterman to adopt Resolution 2024-119 Approving Minor Subdivision of the 69.4 Acre Site at 7000 Rolling Hills Road and Outlot of Of Heitke Farm. Voting Aye: McKee, Bottema, Lanterman, Nichols and Vehrenkamp. (Motion carries 5:0) b. Chastek Concept Plan 2 Community Development Director, Davis-McKeown gave a staff report. The Council reviewed and discussed the sketch plat and provided feedback and direction to the applicant. 10. Council Reports a. Planning Project Update 11. Adjournment MOTION: made by Lanterman seconded by Nichols to adjourn. Voting Aye: McKee, Bottema, Lanterman, Nichols and Vehrenkamp (Motion carries 5:0) Meeting adjourned at 9:46 p.m. October 24, 2024. Respectfully submitted, _____________________________________ Debra Johnson – City Clerk Check Range: 36118-36153* Financial Claims 2,322,679.08$ 341,586.85$ 2,664,265.93$ Date Vendor Amount Description 10/17/2024 ADP TAX WITHHOLDING 32,976.98$ Payroll Tax Withholding (10/18/2024 payroll) 10/17/2024 ADP NET PAY 96,641.50$ Net Payroll (10/18/2024) 10/21/2024 OPTUM FINANCIAL 4,591.84$ Employee/Employer HSA Contribution (10/18/2024 payroll) 10/21/2024 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION OF MN 27,771.65$ Employee Pension (10/18/2024 payroll) 10/22/2024 MINNESOTA STATE RETIREMENT SYSTEM 2,958.97$ Employee Deferred Compensation 457/ROTH (10/18/2024 payroll) 10/22/2024 MINNESOTA STATE RETIREMENT SYSTEM 9,353.38$ Employee HCSP (10/18/2024 payroll) 10/25/2024 ADP PAYROLL FEES 589.05$ Payoll Processing (10/18/2024 payroll) 10/31/2024 ADP TAX WITHHOLDING 32,927.54$ Payroll Tax Withholding (11/01/2024 payroll) 10/31/2024 ADP NET PAY 93,925.99$ Net Payroll (11/01/2024) 11/1/2024 METLIFE 1,429.94$ Employee Dental Insurance Premium November 11/5/2024 OPTUM FINANCIAL 4,468.77$ Employee/Employer HSA Contribution (11/01/2024 payroll) 11/5/2024 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION OF MN 27,689.57$ Employee Pension (11/01/2024 payroll) 11/5/2024 MINNESOTA STATE RETIREMENT SYSTEM 2,963.76$ Employee Deferred Compensation 457/ROTH (11/01/2024 payroll) 11/5/2024 MINNESOTA STATE RETIREMENT SYSTEM 3,267.91$ Employee HCSP (11/01/2024 payroll) 11/6/2024 MEDSURETY 30.00$ Employee COBRA Maintainence November Total 341,586.85$ *check 36116 special check run date 11/04/2024 *check 36117 printed in error - void *check proof 36117-36152 renumbered 36118-36153 Automatic Deduction / Electronic Fund Transfer / Other Disbursement Check Register (See register for financial claims) Automatic Deduction (EFT) Total Expenditures For Approval Agenda Item: 6b Council Meeting Date: 11/14/2024 Prepared By: Reed Kottke, Accountant BANK CODE: GEN CHECK DATE: 11/14/2024 INVOICE PAY DATE FROM 11/14/2024 TO 11/14/2024 11/07/2024 12:08 PM User: RCKOTTKE DB: Corcoran Page: 1/1CHECK PROOF FOR CITY OF CORCORAN # InvoicesTotal AmountCredit TotalInvoice TotalVendor NameVendor CodeCheck #BankCheck Date 119,750.00 0.00 19,750.00 ABDO LLP536117GEN11/14/2024 137,360.00 0.00 37,360.00 ABDO LLP536118GEN11/14/2024 133,589.50 0.00 33,589.50 ABDO LLP536119GEN11/14/2024 127,125.60 0.00 27,125.60 ABDO LLP536120GEN11/14/2024 127,424.50 0.00 27,424.50 ABDO LLP536121GEN11/14/2024 110,883.00 0.00 10,883.00 ABDO LLP536122GEN11/14/2024 139.25 0.00 39.25 AMAZON CAPITAL SERVICES227036123GEN11/14/2024 162,042.86 0.00 62,042.86 BOYER FORD TRUCKS INC4236124GEN11/14/2024 33,700.00 0.00 3,700.00 COMPASS PEER GROUPS LLC317736125GEN11/14/2024 15,100.00 0.00 5,100.00 CORE & MAIN LP234636126GEN11/14/2024 194,083.40 0.00 94,083.40 CORRECTIVE ASPHALT MATERIALS, LLC310536127GEN11/14/2024 16,339.70 0.00 6,339.70 CRAIG SCHERBERMISC36128GEN11/14/2024 126.40 0.00 26.40 CULLIGAN BOTTLED WATER219536129GEN11/14/2024 1214,848.21 0.00 214,848.21 FEHN COMPANIES186836130GEN11/14/2024 1128.85 0.00 128.85 FP MAILING SOLUTIONS163336131GEN11/14/2024 11,275.00 0.00 1,275.00 CITY OF HANOVER5736132GEN11/14/2024 11,928.00 0.00 1,928.00 HAUGO GEOTECHNICAL SERVICES LL196936133GEN11/14/2024 1330.36 0.00 330.36 HENNEPIN COUNTY INFO TECH9636134GEN11/14/2024 11,524.84 0.00 1,524.84 HENNEPIN COUNTY INFO TECH9636135GEN11/14/2024 123,413.36 0.00 23,413.36 METROPOLITAN COUNCIL ENVIRO226736136GEN11/14/2024 166.50 0.00 66.50 MN BCA245736137GEN11/14/2024 2914.74 0.00 914.74 NATALIE DAVIS MCKEOWN295836138GEN11/14/2024 143,461.00 0.00 43,461.00 NORTH COUNTRY CHEVROLET259936139GEN11/14/2024 1200.00 0.00 200.00 NWHLM19836140GEN11/14/2024 1202.30 0.00 202.30 REPUBLIC SERVICES13836141GEN11/14/2024 187.32 0.00 87.32 REPUBLIC SERVICES13836142GEN11/14/2024 11,124.76 0.00 1,124.76 REPUBLIC SERVICES13836143GEN11/14/2024 1164.96 0.00 164.96 REPUBLIC SERVICES13836144GEN11/14/2024 11,097.76 0.00 1,097.76 REPUBLIC SERVICES13836145GEN11/14/2024 11,064,587.20 0.00 1,064,587.20 RICE LAKE CONSTRUCTION GROUP308536146GEN11/14/2024 11,613.50 0.00 1,613.50 RTL EQUIPMENT304136147GEN11/14/2024 2##39.98 129.24 169.22 SITE ONE LANDSCAPE SUPPLY217036148GEN11/14/2024 1530,794.85 0.00 530,794.85 SR WEIDEMA193936149GEN11/14/2024 150,306.94 0.00 50,306.94 TENVOORDE FORD, INC256436150GEN11/14/2024 11,064.38 0.00 1,064.38 TIDE CLEANERS256836151GEN11/14/2024 156,040.06 0.00 56,040.06 WEST SUBURBAN FIRE DISTRICT11336152GEN11/14/2024 ## Denotes that check has vendor credit applied. Num Stubs: 0Num Checks: 36 Num Invoices: 40 Total Amount: 2,322,679.08 CHECK JOURNAL REPORT FOR CITY OF CORCORAN CHECKS 36118 TO 36153 (36 CHECKS) 11/07/2024 12:18 PM User: RCKOTTKE DB: Corcoran Page: 1/6 CR Amount DR Amount GL DescriptionGL NumberDescriptionJournalPost Date Check: GEN 36118ABDO LLP CD11/14/2024 AP Trx #: 52760 19,750.00CASH100-00000-10100Check: GEN 36118 19,750.00ACCOUNTS PAYABLE100-00000-20200Check: GEN 36118 19,750.0019,750.00 Check: GEN 36119ABDO LLP CD11/14/2024 AP Trx #: 52761 37,360.00CASH100-00000-10100Check: GEN 36119 37,360.00ACCOUNTS PAYABLE100-00000-20200Check: GEN 36119 37,360.0037,360.00 Check: GEN 36120ABDO LLP CD11/14/2024 AP Trx #: 52762 33,589.50CASH100-00000-10100Check: GEN 36120 33,589.50ACCOUNTS PAYABLE100-00000-20200Check: GEN 36120 33,589.5033,589.50 Check: GEN 36121ABDO LLP CD11/14/2024 AP Trx #: 52763 27,125.60CASH100-00000-10100Check: GEN 36121 27,125.60ACCOUNTS PAYABLE100-00000-20200Check: GEN 36121 27,125.6027,125.60 Check: GEN 36122ABDO LLP CD11/14/2024 AP Trx #: 52764 27,424.50CASH100-00000-10100Check: GEN 36122 27,424.50ACCOUNTS PAYABLE100-00000-20200Check: GEN 36122 27,424.5027,424.50 Check: GEN 36123ABDO LLP CD11/14/2024 AP Trx #: 52765 10,883.00CASH100-00000-10100Check: GEN 36123 10,883.00ACCOUNTS PAYABLE100-00000-20200Check: GEN 36123 10,883.0010,883.00 Check: GEN 36124AMAZON CAPITAL SERVICES CD11/14/2024 AP Trx #: 52766 39.25CASH100-00000-10100Check: GEN 36124 39.25ACCOUNTS PAYABLE100-00000-20200Check: GEN 36124 39.2539.25 CHECK JOURNAL REPORT FOR CITY OF CORCORAN CHECKS 36118 TO 36153 (36 CHECKS) 11/07/2024 12:18 PM User: RCKOTTKE DB: Corcoran Page: 2/6 CR Amount DR Amount GL DescriptionGL NumberDescriptionJournalPost Date Check: GEN 36125BOYER FORD TRUCKS INC CD11/14/2024 AP Trx #: 52767 62,042.86CASH416-00000-10100Check: GEN 36125 62,042.86ACCOUNTS PAYABLE416-00000-20200Check: GEN 36125 62,042.8662,042.86 Check: GEN 36126COMPASS PEER GROUPS LLC CD11/14/2024 AP Trx #: 52768 3,700.00CASH100-00000-10100Check: GEN 36126 3,700.00ACCOUNTS PAYABLE100-00000-20200Check: GEN 36126 3,700.003,700.00 Check: GEN 36127CORE & MAIN LP CD11/14/2024 AP Trx #: 52769 5,100.00CASH100-00000-10100Check: GEN 36127 5,100.00ACCOUNTS PAYABLE100-00000-20200Check: GEN 36127 5,100.005,100.00 Check: GEN 36128CORRECTIVE ASPHALT MATERIALS, LLC CD11/14/2024 AP Trx #: 52770 94,083.40CASH100-00000-10100Check: GEN 36128 94,083.40ACCOUNTS PAYABLE100-00000-20200Check: GEN 36128 94,083.4094,083.40 Check: GEN 36129CRAIG SCHERBER CD11/14/2024 AP Trx #: 52771 6,339.70CASH100-00000-10100Check: GEN 36129 6,339.70ACCOUNTS PAYABLE100-00000-20200Check: GEN 36129 6,339.706,339.70 Check: GEN 36130CULLIGAN BOTTLED WATER CD11/14/2024 AP Trx #: 52772 26.40CASH100-00000-10100Check: GEN 36130 26.40ACCOUNTS PAYABLE100-00000-20200Check: GEN 36130 26.4026.40 Check: GEN 36131FEHN COMPANIES CD11/14/2024 AP Trx #: 52773 214,848.21CASH100-00000-10100Check: GEN 36131 214,848.21ACCOUNTS PAYABLE100-00000-20200Check: GEN 36131 214,848.21214,848.21 CHECK JOURNAL REPORT FOR CITY OF CORCORAN CHECKS 36118 TO 36153 (36 CHECKS) 11/07/2024 12:18 PM User: RCKOTTKE DB: Corcoran Page: 3/6 CR Amount DR Amount GL DescriptionGL NumberDescriptionJournalPost Date Check: GEN 36132FP MAILING SOLUTIONS CD11/14/2024 AP Trx #: 52774 128.85CASH100-00000-10100Check: GEN 36132 128.85ACCOUNTS PAYABLE100-00000-20200Check: GEN 36132 128.85128.85 Check: GEN 36133CITY OF HANOVER CD11/14/2024 AP Trx #: 52775 1,275.00CASH100-00000-10100Check: GEN 36133 1,275.00ACCOUNTS PAYABLE100-00000-20200Check: GEN 36133 1,275.001,275.00 Check: GEN 36134HAUGO GEOTECHNICAL SERVICES LL CD11/14/2024 AP Trx #: 52776 1,928.00CASH100-00000-10100Check: GEN 36134 1,928.00ACCOUNTS PAYABLE100-00000-20200Check: GEN 36134 1,928.001,928.00 Check: GEN 36135HENNEPIN COUNTY INFO TECH CD11/14/2024 AP Trx #: 52777 330.36CASH100-00000-10100Check: GEN 36135 330.36ACCOUNTS PAYABLE100-00000-20200Check: GEN 36135 330.36330.36 Check: GEN 36136HENNEPIN COUNTY INFO TECH CD11/14/2024 AP Trx #: 52778 1,524.84CASH100-00000-10100Check: GEN 36136 1,524.84ACCOUNTS PAYABLE100-00000-20200Check: GEN 36136 1,524.841,524.84 Check: GEN 36137METROPOLITAN COUNCIL ENVIRO CD11/14/2024 AP Trx #: 52779 23,413.36CASH602-00000-10100Check: GEN 36137 23,413.36ACCOUNTS PAYABLE602-00000-20200Check: GEN 36137 23,413.3623,413.36 Check: GEN 36138MN BCA CD11/14/2024 AP Trx #: 52780 66.50CASH100-00000-10100Check: GEN 36138 66.50ACCOUNTS PAYABLE100-00000-20200Check: GEN 36138 66.5066.50 CHECK JOURNAL REPORT FOR CITY OF CORCORAN CHECKS 36118 TO 36153 (36 CHECKS) 11/07/2024 12:18 PM User: RCKOTTKE DB: Corcoran Page: 4/6 CR Amount DR Amount GL DescriptionGL NumberDescriptionJournalPost Date Check: GEN 36139NATALIE DAVIS MCKEOWN CD11/14/2024 AP Trx #: 52781 914.74CASH100-00000-10100Check: GEN 36139 914.74ACCOUNTS PAYABLE100-00000-20200Check: GEN 36139 914.74914.74 Check: GEN 36140NORTH COUNTRY CHEVROLET CD11/14/2024 AP Trx #: 52782 43,461.00CASH416-00000-10100Check: GEN 36140 43,461.00ACCOUNTS PAYABLE416-00000-20200Check: GEN 36140 43,461.0043,461.00 Check: GEN 36141NWHLM CD11/14/2024 AP Trx #: 52783 200.00CASH100-00000-10100Check: GEN 36141 200.00ACCOUNTS PAYABLE100-00000-20200Check: GEN 36141 200.00200.00 Check: GEN 36142REPUBLIC SERVICES CD11/14/2024 AP Trx #: 52784 202.30CASH100-00000-10100Check: GEN 36142 202.30ACCOUNTS PAYABLE100-00000-20200Check: GEN 36142 202.30202.30 Check: GEN 36143REPUBLIC SERVICES CD11/14/2024 AP Trx #: 52785 87.32CASH100-00000-10100Check: GEN 36143 87.32ACCOUNTS PAYABLE100-00000-20200Check: GEN 36143 87.3287.32 Check: GEN 36144REPUBLIC SERVICES CD11/14/2024 AP Trx #: 52786 1,124.76CASH100-00000-10100Check: GEN 36144 1,124.76ACCOUNTS PAYABLE100-00000-20200Check: GEN 36144 1,124.761,124.76 Check: GEN 36145REPUBLIC SERVICES CD11/14/2024 AP Trx #: 52787 164.96CASH100-00000-10100Check: GEN 36145 164.96ACCOUNTS PAYABLE100-00000-20200Check: GEN 36145 164.96164.96 CHECK JOURNAL REPORT FOR CITY OF CORCORAN CHECKS 36118 TO 36153 (36 CHECKS) 11/07/2024 12:18 PM User: RCKOTTKE DB: Corcoran Page: 5/6 CR Amount DR Amount GL DescriptionGL NumberDescriptionJournalPost Date Check: GEN 36146REPUBLIC SERVICES CD11/14/2024 AP Trx #: 52788 1,097.76CASH100-00000-10100Check: GEN 36146 1,097.76ACCOUNTS PAYABLE100-00000-20200Check: GEN 36146 1,097.761,097.76 Check: GEN 36147RICE LAKE CONSTRUCTION GROUP CD11/14/2024 AP Trx #: 52789 1,064,587.20CASH601-00000-10100Check: GEN 36147 1,064,587.20ACCOUNTS PAYABLE601-00000-20200Check: GEN 36147 1,064,587.201,064,587.20 Check: GEN 36148RTL EQUIPMENT CD11/14/2024 AP Trx #: 52790 1,613.50CASH100-00000-10100Check: GEN 36148 1,613.50ACCOUNTS PAYABLE100-00000-20200Check: GEN 36148 1,613.501,613.50 Check: GEN 36149SITE ONE LANDSCAPE SUPPLY CD11/14/2024 AP Trx #: 52791 129.24CASH100-00000-10100Check: GEN 36149 129.24ACCOUNTS PAYABLE100-00000-20200Check: GEN 36149 169.22CASH601-00000-10100Check: GEN 36149 169.22ACCOUNTS PAYABLE601-00000-20200Check: GEN 36149 298.46298.46 Check: GEN 36150SR WEIDEMA CD11/14/2024 AP Trx #: 52792 530,794.85CASH601-00000-10100Check: GEN 36150 530,794.85ACCOUNTS PAYABLE601-00000-20200Check: GEN 36150 530,794.85530,794.85 Check: GEN 36151TENVOORDE FORD, INC CD11/14/2024 AP Trx #: 52793 50,306.94CASH416-00000-10100Check: GEN 36151 50,306.94ACCOUNTS PAYABLE416-00000-20200Check: GEN 36151 50,306.9450,306.94 Check: GEN 36152TIDE CLEANERS CD11/14/2024 AP Trx #: 52794 1,064.38CASH100-00000-10100Check: GEN 36152 1,064.38ACCOUNTS PAYABLE100-00000-20200Check: GEN 36152 1,064.381,064.38 CHECK JOURNAL REPORT FOR CITY OF CORCORAN CHECKS 36118 TO 36153 (36 CHECKS) 11/07/2024 12:18 PM User: RCKOTTKE DB: Corcoran Page: 6/6 CR Amount DR Amount GL DescriptionGL NumberDescriptionJournalPost Date Check: GEN 36153WEST SUBURBAN FIRE DISTRICT CD11/14/2024 AP Trx #: 52795 56,040.06CASH100-00000-10100Check: GEN 36153 56,040.06ACCOUNTS PAYABLE100-00000-20200Check: GEN 36153 56,040.0656,040.06 2,322,679.082,322,679.08GRAND TOTAL: 23,413.36602-00000-20200ACCOUNTS PAYABLE 23,413.36602-00000-10100CASH 1,595,551.27601-00000-20200ACCOUNTS PAYABLE 1,595,551.27601-00000-10100CASH 155,810.80416-00000-20200ACCOUNTS PAYABLE 155,810.80416-00000-10100CASH 547,903.65100-00000-20200ACCOUNTS PAYABLE 547,903.65100-00000-10100CASH TOTALS: 2,322,937.562,322,937.56 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 1/4Page: 11/07/2024 12:30 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 10/25/2024 - 11/14/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 36116 3611667,500.00 11/04/2420241104CITY CENTER IMPROVEMENTS TRACHUK EASTMENTVIKTOR TRACHUK11/04/24100-00000-22205-130 67,500.00 Total For Check 36116 Check 36118 3611819,750.00 11/14/24495119JULY 2024 HR/PAYROLL SERVICES 41390.WSABDO LLP08/31/24100-41900-50300 19,750.00 Total For Check 36118 Check 36119 3611937,360.00 11/14/24496913AUGUST & SEPTEMBER 2024 HR/PAYROLL SERVICES 41390.WSABDO LLP09/30/24100-41900-50300 37,360.00 Total For Check 36119 Check 36120 3612033,589.50 11/14/24495368JULY 2024 FINANCE MGR SERVICES 90122FSABDO LLP08/31/24100-41500-50300 33,589.50 Total For Check 36120 Check 36121 3612127,125.60 11/14/24495376AUGUST 2024 FINANCE MGR SERVICES 90122FSABDO LLP08/31/24100-41500-50300 27,125.60 Total For Check 36121 Check 36122 3612227,424.50 11/14/24496579SEPTEMBER 2024 FINANCE MGR SERVICES 90122FSABDO LLP09/30/24100-41500-50300 27,424.50 Total For Check 36122 Check 36123 3612310,883.00 11/14/24496447OCTOBER 2024 FINANCE MGR SERVICES 90122FSABDO LLP10/01/24100-41500-50300 10,883.00 Total For Check 36123 Check 36124 3612416.90 11/14/241H4Q-V4W3-1DG3OFFICE SUPPLIESAMAZON CAPITAL SERVICES11/06/24100-41400-50207 3612422.35 11/14/241H4Q-V4W3-1DG3OFFICE SUPPLIESAMAZON CAPITAL SERVICES11/06/24100-41500-50207 39.25 Total For Check 36124 Check 36125 3612562,042.86 11/14/24F247399OXFORD WHITE NEW 2024 FORDBOYER FORD TRUCKS INC10/02/24416-43100-50550 62,042.86 Total For Check 36125 Check 36126 36126200.00 11/14/24CPG-1205242025 ANNUAL RETREAT QTY 3COMPASS PEER GROUPS LLC10/31/24100-41320-50207 361261,600.00 11/14/24CPG-01.02.252025 ANNUAL MEMBERSHIP J TOBINCOMPASS PEER GROUPS LLC01/02/25100-41320-50433 36126150.00 11/14/24CPG-1205242025 ANNUAL RETREAT QTY 3COMPASS PEER GROUPS LLC10/31/24100-41400-50207 361261,600.00 11/14/24CPG-11.01-242025 ANNUAL MEMBERSHIP N WILLIAMSCOMPASS PEER GROUPS LLC11/01/24100-41400-50433 36126150.00 11/14/24CPG-1205242025 ANNUAL RETREAT QTY 3COMPASS PEER GROUPS LLC10/31/24100-41910-50207 3,700.00 Total For Check 36126 Check 36127 361275,100.00 11/14/24V69921530 GOLDPRO SOLID 20'CORE & MAIN LP09/27/24100-43100-50225 5,100.00 Total For Check 36127 Check 36128 3612894,083.40 11/14/2424102RECLAMITE APPLICATION 79508 SQ YDSCORRECTIVE ASPHALT MATERIALS, LLC11/05/24100-43121-50400 94,083.40 Total For Check 36128 Check 36129 361296,339.70 11/14/2420241031REFUND ESCROW FOR PAYMENTS MADE IN ERRORCRAIG SCHERBER10/31/24100-00000-22205 6,339.70 Total For Check 36129 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 2/4Page: 11/07/2024 12:30 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 10/25/2024 - 11/14/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 36130 3613026.40 11/14/24114X99434405WATER DELIVERY 09/26/2024CULLIGAN BOTTLED WATER09/30/24100-41900-50210 26.40 Total For Check 36130 Check 36131 36131214,848.21 11/14/24227704864 PAY 3PAY REQUEST #3 - STIEG ROAD IMPROVEMENTSFEHN COMPANIES11/06/24100-00000-22205-087 214,848.21 Total For Check 36131 Check 36132 36132128.85 11/14/24RI106363991QUARTERLY MAIL METERFP MAILING SOLUTIONS09/05/24100-41900-50322 128.85 Total For Check 36132 Check 36133 361331,275.00 11/14/242024-022024 MAPLE GROVE TRIATHALON SERVICESCITY OF HANOVER10/25/24100-00000-20800 1,275.00 Total For Check 36133 Check 36134 361341,928.00 11/14/2414362STIEG ROAD IMPROVEMENTS AMBERLY BELLWETHERHAUGO GEOTECHNICAL SERVICES LL11/06/24100-00000-22205-087 1,928.00 Total For Check 36134 Check 36135 36135330.36 11/14/241000233107RADIO FLEET FEE SEPTEMBER 2024 PWHENNEPIN COUNTY INFO TECH10/03/24100-43100-50323 330.36 Total For Check 36135 Check 36136 361361,524.84 11/14/241000233051RADIO FLEET FEE SEPTEMBER 2024 POLHENNEPIN COUNTY INFO TECH11/06/24100-42100-50323 1,524.84 Total For Check 36136 Check 36137 3613723,413.36 11/14/241179100WASTE WATER SERVICES DECEMBER 2024METROPOLITAN COUNCIL ENVIRO11/05/24602-49450-50312 23,413.36 Total For Check 36137 Check 36138 3613866.50 11/14/24OCA#240060872 FBI CHECKS @ 33.25MN BCA10/29/24100-42100-50300 66.50 Total For Check 36138 Check 36139 36139384.62 11/14/24DAVIS003DEPENDENT CARE REIMBUSEMENT 11/14NATALIE DAVIS MCKEOWN11/06/24100-00000-21710 36139530.12 11/14/2420241114RECRUITMENT AND RETENTION REIMBURSEMENTNATALIE DAVIS MCKEOWN11/06/24100-41910-50307 914.74 Total For Check 36139 Check 36140 3614043,461.00 11/14/24CORCORAN24-1032024 CHEVROLET TRAVERSE AWDNORTH COUNTRY CHEVROLET11/04/24416-42100-50210 43,461.00 Total For Check 36140 Check 36141 36141200.00 11/14/24202411072025 ANNUAL DUES NW HENN LEAGUE OF MUNINWHLM11/07/24100-41900-50433 200.00 Total For Check 36141 Check 36142 36142202.30 11/14/240894-006838644CITY PARK 20200 COUNTY ROAD 50 OCTOBER 2024REPUBLIC SERVICES11/06/24100-45200-50380 202.30 Total For Check 36142 Check 36143 3614387.32 11/14/240894-006840605WILDFLOWER PARK OCTOBER 2024REPUBLIC SERVICES11/06/24100-45200-50380 87.32 Total For Check 36143 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 3/4Page: 11/07/2024 12:30 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 10/25/2024 - 11/14/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 36144 361441,124.76 11/14/240894-006834267RECYCLING SERVICE SEPTEMBER 2024REPUBLIC SERVICES11/06/24100-43201-50300 1,124.76 Total For Check 36144 Check 36145 36145164.96 11/14/240894-006839560PUBLIC WORKS 9100 COUNTY ROAD LORETTO SEPTEMBER 2024REPUBLIC SERVICES11/06/24100-43100-50380 164.96 Total For Check 36145 Check 36146 361461,097.76 11/14/240894-006838782CITY HALL 8200 COUNTY ROAD 116 SEPTEMBER 2024REPUBLIC SERVICES11/06/24100-41900-50380 1,097.76 Total For Check 36146 Check 36147 361471,120,618.11 11/14/24227704426 PAY 18NE WATER SUPPLY - WATER TREATMENT PLANT PROJECT PAY 18RICE LAKE CONSTRUCTION GROUP11/06/24601-00000-16500 36147(56,030.91)11/14/24227704426 PAY 18NE WATER SUPPLY - WATER TREATMENT PLANT PROJECT PAY 18RICE LAKE CONSTRUCTION GROUP11/06/24601-00000-20610 1,064,587.20 Total For Check 36147 Check 36148 361481,613.50 11/14/2479446BOBCAT LABOR, REPAIR, EQUIPMENTRTL EQUIPMENT05/24/24100-43100-50220 1,613.50 Total For Check 36148 Check 36149 36149(129.24)11/14/24110671796-001-2HUNTER ROTATOR CREDITSITE ONE LANDSCAPE SUPPLY11/05/24100-45200-50221 36149169.22 11/14/24144423873-001TORO VALVE FLOW GAUGESITE ONE LANDSCAPE SUPPLY11/05/24601-49400-50210 39.98 Total For Check 36149 Check 36150 36150558,731.42 11/14/24227705275 PAY 3PAY REQUEST #3 - NE CORCORAN TRUNK INFRASTRUCTURESR WEIDEMA11/06/24601-00000-16500 36150(27,936.57)11/14/24227705275 PAY 3PAY REQUEST #3 - NE CORCORAN TRUNK INFRASTRUCTURESR WEIDEMA11/06/24601-00000-20610 530,794.85 Total For Check 36150 Check 36151 3615150,306.94 11/14/24INV2580542025 POLICE INTERCEPTOR UTILITY AWD VIN X3843TENVOORDE FORD, INC11/06/24416-42100-50550 50,306.94 Total For Check 36151 Check 36152 361521,064.38 11/14/2420241001UNIFORM CLEANING JUNE - SEPTEMBER 2024TIDE CLEANERS10/01/24100-42100-50417 1,064.38 Total For Check 36152 Check 36153 3615356,040.06 11/14/242-23924TH QUARTER FIRE PROTECTION 2024WEST SUBURBAN FIRE DISTRICT11/06/24100-42200-50300 56,040.06 Total For Check 36153 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 4/4Page: 11/07/2024 12:30 PM User: RCKOTTKE DB: Corcoran EXP CHECK RUN DATES 10/25/2024 - 11/14/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number 615,403.65 Fund 100 GENERAL FUND 155,810.80 Fund 416 CAPITAL-EQUIPMENT CERTS 1,595,551.27 Fund 601 WATER 23,413.36 Fund 602 SEWER Fund Totals: 2,390,179.08 Total For All Funds: City of Corcoran November 14, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-121 Page 1 of 1 Motion By: Seconded By: A RESOLUTION HONORING VETERANS WHEREAS, the residents of the City of Corcoran have great respect, admiration, and the utmost gratitude for all the men and women who have selflessly served our country in the Armed Forces at home and abroad in times of peace and in times of conflict; and WHEREAS, the contributions and sacrifices of those who have served in the Armed Forces have been vital in maintaining the freedoms and way of life enjoyed by our citizens; and WHEREAS, veterans have often faced challenges in transitioning to civilian life, including a lack of adequate support from their community and recognition for their service; and WHEREAS, the City of Corcoran seeks to honor all individuals who have served in the Armed Forces making countless sacrifices for freedom by placing themselves second for the good of all; and WHEREAS, Armistice Day was initially celebrated in the United States on November 11, 1919 as a day dedicated to the cause of world peace at the end of World War I and made a legal holiday by Congress on May 13, 1938; and WHEREAS, Armistice Day was renamed Veterans Day on June 1, 1954, in honor of all who have served in the United States Armed Forces; and WHEREAS, the City of Corcoran appreciates the sacrifices of all of our United States military personnel and recognizes that Veterans Day which was celebrated on November 11, 2024, is an opportunity for our grateful nation to pause and honor the contributions and service of those who have served: NOW THEREFORE BE IT RESOLVED, by the City of Corcoran, that the City Council hereby encourages all citizens in patriotic tradition to honor and support those who have chosen to make the immeasurable sacrifices necessary to preserve our freedoms. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 14th day of November 2024. ________________________________ Tom McKee – Mayor City Seal ATTEST: ___________________________________ Debra Johnson – City Clerk STAFF REPORT Agenda Item: 6d. Council Meeting: November 12, 2024 Prepared By: Nalisha Williams Ryan Ganner Topic: Flexible Spending Account (FSA) Proposal Action Required: Decision Summary: The Administration Department proposes outsourcing Flexible Spending Account (FSA) Administration to a third- party. This would take the administrative and compliance burden off the City. A third-party FSA Administrator would provide compliance support, necessary documentation, and works directly with FSA participants. Financial/Budget: The Optum proposal includes an initial set up fee of $250, an annual renewal fee of $100 dollars, and an administration fee of $4.40 per participant per month. The monthly minimum fee is waived, because Optum administers our Health Savings Account. The per participant per month cost, as well as the renewal cost is a 3-year guaranteed rate. Council Action: Approve the Optum Proposal for FSA Administration. Attachments: 1. Optum Proposal 2. BenefitsExtra, Inc. Proposal © 2023 Optum, Inc. All rights reserved. optum.com/of4employer FSA proposal City of Corcoran October 2, 2024 Jyotti Thueringer Jyotti.Thueringer@optum.com 763–330-8241 © 2023 Optum, Inc. All rights reserved. Flexible spending accounts (FSAs) Help your employees budget and save for qualified expenses during the benefit plan year through pre-tax contributions to FSAs. They save up to an average of 30% on eligible expenses and everyday health items.1 1Savings compares using pre-tax income in the FSA to using after tax income for purchases and assumes a 30% combined tax rate from all applicable federal, state, and FICA taxes. Results and amount will vary depending on individual circumstances. 2Optum Financial payment card not available for dependent care FSA. The Optum Financial payment card Everyday health items come up every day. Your employees can easily pay for eligible items from their health care or limited purpose FSA by using their card or digital wallet.2 They can save with every swipe and tap, in store or online, with no paperwork and no messy reimbursement process. Browse eligible items at optum.com/what2buy When your employees use an FSA, their taxable income is reduced by the amount they contribute, up to the annual IRS limits. Choose which FSAs to offer to meet your employees’ needs and complement your medical plan. Complete your benefits package and help your employees save money. Health care FSA •Eligible expenses: medical, dental, vision, prescription, certain over- the-counter items •Optum Store purchases are automatically approved Limited purpose FSA •Compatible with an HSA •Eligible expenses: vision and dental •Protects their HSA balance for deductible expenses and saving for the future Dependent care FSA •Eligible expenses: dependent care while the employee is at work •Dependents are typically under 13 or older adults who are incapable of self-care FSA goes mobile Your employees can pay from their FSA with their digital wallet and use the mobile app to take photos of and submit documents for their FSA purchases. © 2023 Optum, Inc. All rights reserved. FSA pricing and fees FSA fee schedule for account administration *3 year guarantee Health care FSAs 4.40 per participant per month Dependent care FSAs $4.40 per participant per month $0.00 if added to health care FSA Initial setup fee $250.00 Annual renewal fee $100.00 Monthly minimum fee $150.00 – WAIVED if HSA is retained Additional or replacement payment cards Included FSA administration details Employer portal Manage your benefit account and make easy updates to employee records, account funding and plan setup. FSA funding The employer provides and maintains funding to pay FSA claims. We automatically transfer funds from the designated employer account using an electronic funds transfer (EFT) via automated clearing house (ACH). FSA reporting Robust reporting that allows you to select data to create custom reports that you can send and save. Reporting categories include claims reports, ineligible claims reports, utilization reports, and payment card reports. FSA claims Our claim processing approach is optimized to verify expenses as FSA-eligible without any employee interaction, whenever possible. We use smart matching to review health plan information and match it to FSA expenses, resulting in less paper and less paperwork. © 2023 Optum, Inc. All rights reserved. Optional FSA administration services Run-out administration $4.40 per participant per month Custom development or programming $150 per hour Plan Document $250 Amendments to Plan documents and SPD described above initially drafted by Optum $250 Per day for enrollment meeting travel expenses; Fee waived for meeting with >500 total accounts. $750 Reformatting a file to meet Optum standard layout format $500 Cafeteria Plan non-discrimination tests per plan year $500 per test © 2023 Optum, Inc. All rights reserved. Optum Financial stands out Deep health care insights that drive our solutions so your benefits serve all your employees Human-centered experiences that reduce complexity and provide individuals and families with clarity, ease and confidence Advanced tools and reporting for employers to see benefit utilization, trends and opportunities Meaningful touchpoints to engage your employees in their benefits with personalized content based on the individual’s account usage patterns and deep research into the consumer journey Every day, we strive to get better. Because when we do, your people get the better health they deserve. Whether it’s making healthier decisions, making health care dollars go further, or having great options for growing their benefit accounts, we help people achieve better health today and tomorrow. When it comes to improving the health of your people, let’s get better together. Operational excellence with a focus on flawless execution and an end-to-end experience that delights you and your people Helping individuals and families pay for the care they need Additional solutions •Flexible spending accounts (FSAs) •Health reimbursement arrangements (HRAs) •Commuter benefits •COBRA administration Health savings accounts (HSAs) Accelerate progress toward a healthier future with an HSA that helps employees take control of their care, payments and overall health. Overall employee wellness that helps employees plan for care today and tomorrow and reduces care avoidance by increasing payment confidence and financial wellness © 2023 Optum, Inc. All rights reserved. Health savings accounts (HSAs) are individual accounts offered through Optum Bank®, Member FDIC, or ConnectYourCare, LLC, an IRS-Designated Non-Bank Custodian of HSAs, each a subsidiary of Optum Financial, Inc. Neither Optum Financial, Inc. nor ConnectYourCare, LLC is a bank or an FDIC insured institution. HSAs are subject to eligibility requirements and restrictions on deposits and withdrawals to avoid IRS penalties. State taxes may apply. Fees may reduce earnings on account. Flexible spending accounts (FSAs), dependent care assistance programs (DCAPs), health reimbursement arrangements (HRAs), Commuter and Parking Benefits, Tuition Assistance Plans, Adoption Assistance Plans, Surrogacy Assistance Plans, Wellness Benefits, and Lifestyle Accounts (collectively, “Employer-Sponsored Plans”) are administered on behalf of your plan sponsor by Optum Financial, Inc. or ConnectYourCare, LLC (collectively, "Optum Financial") and are subject to eligibility and restrictions. Employer-Sponsored Plans are not individually owned and amounts available under the Employer-Sponsored Plan are not FDIC insured. This communication is not intended as legal or tax advice. Federal and state laws and regulations are subject to change. Please contact a legal or tax professional for advice on eligibility, tax treatment, and restrictions. Please contact your plan administrator with questions about enrollment or plan restrictions. Flexible Benefit Plan Proposal Prepared By: Chris Erickson Benefit Extras, Inc. P.O. Box 1815 Burnsville, MN 55337 Phone: (952) 435-6858 (Toll-free 1-866-435-6858) Fax: (952) 435-8435 (Toll-free 1-800-886-8793) Email: chris@benefitextras.com www.benefitextras.com 1 FLEXIBLE BENEFIT PLAN SERVICES/FEES Employer: City of Corcoran Benefit Eligible Employees: 35 Requested by: Beth Klimmek/Gallagher Benefit Services Prepared on: October 2, 2024 Initial Set Up Fee $600.00 The Master Plan Document The Plan Document outlines plan specifics such as a description of benefits, participation rules, election procedures, employer/employee contributions and the plan year. This document is to be maintained on record with the Employer. The Summary Plan Description (SPD) Benefit Extras will provide the Employer with a Summary Plan Description (SPD), which will need to be distributed to all Plan Participants within 90 days after they become enrolled in the Plan. This document summarizes the specific plan characteristics including information concerning the plan’s sponsorship and administration. Employee Enrollment A representative from Benefit Extras can assist the Employer during the enrollment period. Participants can enroll once a year at the designated enrollment period before the beginning of the plan year (employees hired during the plan year are eligible per the terms of the Plan). Benefit Extras will provide all materials necessary to administer the open enrollment process. Enrollment materials are also available at our website. Nondiscrimination Testing $350.00 +.16/Employee (Utilization) $350.00 + .34/Employee (All Tests) Federal tax law requires that section 125 plans do not discriminate as to eligibility and benefits provided. Failure to meet discrimination requirements would eliminate the tax-free status of the benefits provided to highly compensated and/or key employees. If requested by the Employer, Benefit Extras can perform the nondiscrimination testing on behalf of the Employer. Refer to page 23 of the proposal for a list of non-discrimination tests that can be performed by Benefit Extras. 2 Monthly Record Keeping/Claims Processing: $4.85/FSA participant • Online & Manual Claim Filing • Online Inquiry • Auto Generated Email Notifications/Alerts • Direct Deposit • 1Mobile Healthcare FSA Debit Card Fee: Included Third-Party EDI File Feed Set Up (First Year): $250.00 Third-Party EDI File Feed Changes: $125.00 Annual Renewal Fee: $450.00 2nd & Subsequent Year Enrollment Meetings: $150/meeting (waived w/10+ attendees) Travel Expenses: Actual air & hotel costs Amendment/Restatements: $250.00 Late Fees: $25.00/form • Enrollment forms received after effective date • Changes/terminations received 30 days after change Minimum Monthly Charge: $40.00 3 FEATURES OF OUR FSA PROGRAM Our full-service FSA program makes it easy and convenient for employers to choose between the following tax-advantaged benefit accounts: o Premium Conversion Plan (a/k/a POP) o General Purpose Health FSA (Employer must offer group health plan to offer this account). o Limited Purpose Health FSA o Dependent Care FSA We provide FSA services to employer clients ranging in size from 2 employees to over 2,000 employees. The following provides an overview of our FSA program: o Master plan document/SPD/employee enrollment materials/check stock provided o Review/audit/process/assist with plan set-up and enrollment processes: ▪ Paper Enrollment ▪ Online Enrollment ▪ Import Files o Dedicated service team o Daily processing (excluding holidays and weekends) of reimbursement requests; checks or direct deposits processed day following receipt of reimbursement request. o Integrated “Debit” card available for general or limited purpose FSA purchases. o 1Mobile App o Direct Deposit o Email notifications to employer & participants o Online Account Management Tools ▪ 24/7 access to FSA accounts ▪ Online claim filing available to participants (receipt upload required) ▪ Employee communications and educational tools ▪ Employer financial reports ▪ Health Care Expense Table (Access code: HCET2022) ▪ FSA Store buying center – online retail buying portal o COBRA Continuation (if providing COBRA services on behalf of Employer) o Non-discrimination testing (if requested by Employer) 4 AVAILABLE FLEXIBLE SPENDING ACCOUNTS Medical, Dental, Vision Premiums Daycare Expenses Paid So You (ER Sponsored Plan) And Your Spouse Can Work Plan Year Maximum ~ determined by Employer but no greater than $3,200 (2024 limit - applies to both general & limited) EE can elect one FSA account, not both *The Limited Health Care Flexible Spending Account limits the types of expenses that can be reimbursed to dental, vision and post -deductible expenses (those exceeding the IRS statutory limits for HSA eligibility). Employees who participate in the Limited Health Care Flexible Spending Account are able to contribute to an HSA, if otherwise eligible. Employer Sponsored Group Insurance Premiums – Employee’s cost of group plan premiums deducted from payroll pre-tax. Dependent Care Flexible Spending Account - $5000 Calendar Year Max; $2500 Married Filing Separate Tax Returns “General” Health Care Flexible Spending Account (ER must offer group health plan) – Ex. Office Visit copays, RX copays Vision/Dental Ortho, OTC, etc. *Limited Health Care Flexible Spending Account (compatible with HSAs) – Vision, Dental, Post-Deductible Expenses Only 5 Enrollment/Change Form Flexible Spending Accounts Instructions: Check one box, complete the sections, New Plan Year Election (New hires) (Complete sections I and II) Sign and date the form Change for the Plan Year (Complete sections I, II and III) Section I – Employee Information (Please print) Social Security # Location/Division Participant Name (Last, First, MI) Date of Birth Home Address City State Zip Section II- Account Elections (Please complete items 1,2, 3 & 4) 1. Pre-tax Premium Election: I elect to have my required employee contributions withheld on a pre -tax basis for these coverages. (Availability of plans and contributions necessary to obtain coverage will be communicated by your employer prior to particip ation.) Check the box for the coverage premium(s) you are electing Medical Dental I do not wish to make a pre-tax premium election. 2A. Health Care Flexible Spending Account: I elect $____________ per payroll or $__________ for the plan year to be contributed on a pre-tax basis to my Health Care Flexible Spending Account or, if an election changes the amount elected is for the remainder of the Plan Year. I understand that by participating in the health care flexible spending account I (and my spouse) am disqualified from having a Health Savings Account (“HSA”). I do not wish to participate in the Health Care Flexible Spending Account. 2B. Limited Health Care Flexible Spending Account: I elect $____________ per payroll or $__________ for the plan year to be contributed on a pre-tax basis to my Limited Health Care Flexible Spending Account or, if an election changes the amount elected is for the remainder of the Plan Year. I understand the Limited Health Care Flexible Spending Account is permitted-HDHP coverage for purposes of contributing to a Health Savings Account (“HSA”). I do not wish to participate in the Limited Health Care Flexible Spending Account. 3. Dependent Care Flexible Spending Account: I elect $____________ per payroll or $_________ for the plan year to be contributed on a pre-tax basis to my Dependent Care Flexible Spending Account or, if an election changes the amount elected is for the remainder of the Plan Year. I do not wish to participate in the Dependent Care Flexible Spending Account. I hereby authorize my employer to deduct from my pay on a pre-tax basis the amounts elected above for the Plan Year. I understand that the payroll deducted amount will be available for the reimbursement of my qualifying expenses incurred during the Plan Year (or grace period, if part of the plan) and/or for the payment of my premiums in accordance with the terms of the formal Plan Documents and while I am a participating employee. Employee Signature _________________________________________ Date _________________________________________ Section III – Election Changes (Check the proper box, indicate the date of the change, sign & date the section) Complete this section only if you are eligible to enroll mid-year or change your previous election due to a family status change. Mid-year enrollments and election changes MUST be requested within 30 days of the change. Marriage Divorce Birth or Adoption of Child Commencement or Termination of Employment of Spouse Change from Full-Time to Part-Time or Part-Time to Full-Time status by employee or employee’s spouse Significant Change in Health Coverage due to Spouse’s Employment Change in Cost/Coverage to Daycare Death of Spouse or Child Termination of Employment Other ________________________________________ I hereby revoke my previous deduction authorization for the current Plan Year and authorize my employer to make the payroll deductions indicated above for the remainder of the Plan Year. Employee Signature _________________________________________ Date ________________________________________ Section IV for Employer Use Only (Employer Must Complete This Section for Any Changes) Plan Sponsor / Employer Name Location Effective Date 1st Payroll Change Signature of Plan Administrator Fax completed form to Benefit Extras, Inc. @ 952-435-8435 or toll-free @ 800-886-8793. 6 AVAILABLE OPTIONS FOR SUBMITTING CLAIMS Claim Requests are processed on a daily basis (excluding holidays and weekends) and can be submitted in one of three ways: Debit Card Purchase: Employees may use their debit card at the point of purchase to use FSA plan dollars toward qualified purchases. If the debit card purchase is not able to be substantiated at the point of service, employees will be required to submit receipts as proof of plan eligibility. The debit card is not available under the Dependent Care FSA. Online Claim Filing: Employees are able to file their claims online via the participant portal website. See Next Steps document for additional details regarding the online claim filing processes. Paper Claim Filing: Employees may also file claims by submitting a paper claim form, which is available on the website under the “Forms” tab. Paper claims can be sent to Benefit Extras at PO Box 1815, Burnsville, MN 55337; faxed to (952) 435 -8435 or (800) 886-8793 or emailed to flex@benefitextras.com. If receipts are required, the receipt must include: ➢ Name of the service provider or place of purchase ➢ Date(s) the service was incurred ➢ Name of the individual for whom the service or expense was provided ➢ Detailed description of the service or expense provided (referred to as type of service) ➢ Drug name and RX number, if applicable ➢ Amount or cost of the service or expense 7 Mail or Fax Claim To: Benefit Extras, Inc. Flex Spending P.O. Box 1815 Accounts Claim Form Burnsville, MN 55337 Fax: (952) 435-8435 Phone: (952) 435-6858 1. Employer/Employee Information 2. Instructions for Completion (Must be completed) Employer • Fill out the date, description and amount of expense, attach receipts, sign and date the form. If applicable, indicate whether the claim is to be paid under the Grace Period provision of the Plan (not available with all Plans). • Eligible receipts must include provider name, date of service, service provided and cost. • Note: Canceled checks, copies of checks, credit card statements and credit card slips are not eligible receipts. • Claims will be processed upon receipt, compliant with the sufficient balance requirement for dependent care spending accounts. • The summary plan description provides eligibility rules for un-reimbursed medical and dependent care expenses. Employee Name Complete address below ONLY if it has changed Street City State Zip Soc. Sec. # Date of Birth 3. List of Expenses Health: *Date Expense Incurred Description of Expenses Amount Total $ *GRACE PERIOD (does not apply to all employer groups – consult your employer for details) By checking this box, I am requesting the attached claim(s) be reimbursed with carry over dollars from the last plan year under the Grace Period provision of the Plan. I understand that by not checking the box, my claim will be processed under the plan year in which the expense(s) was incurred and that I may NOT request the claim be re- processed at a later date. The Grace Period provision does NOT apply to the Dependent Care Account. Dependent Care: Name Provider Dependent Dates Of Provider Tax ID# Name Age of Service Amount Total $ Dependent Care Provider Signature Date (Required unless submitting a receipt) 4. Employee Certification I, the undersigned, certify that the above expenses were incurred by me (and/or my spouse/or eligible dependents), have been paid by me (or them), were not reimbursed by any other plan, and to the best of my knowledge and belief are eligible for reimbursement under my account. I have attached WRITTEN PROOF (receipts) of these expenses and I (or we) will not use the expenses reimbursed through this account as deductions or credits when filing my (our) individual income tax return. If audited, I understand that it is my responsibility (not my employer’s) to provide written proof that these expenses were actually incurred and eligible for reimbursement. In the event that any re imbursement that I may claim and receive under this plan is later determined by the IRS to be unsubstantiated, I hereby acknowledge and accept r esponsibility for any adverse tax consequences that may result to me. I understand the employer does not accept responsibility for direct payment to any individuals other than the employee. X Employee Signature (Required) Date 8 Non-Debit Card Follow-up Process Benefit Extras will provide participants with written notice of the claim determination. If the claim is denied, the specific reason for the denial will be provided with reference to any relevant Plan provisions. The notice, which will be provided to the participant at the time the claim is processed, will also provide a description of any additional material or information necessary for them to perfect the claim and an explanation of why such material or information is necessary. Notices are provided via email to participants who have an email address on file, or if no email address is available, mailed to their home address. Copies of all notifications are maintained on the participant’s online portal: 9 Manual Reimbursement Checks & Direct Deposit Funding Pre-tax Account Eligible Expense Claim Processed by Benefit Extras ↓ funded by ↓ Contributions held in employer account* Employer Banking Options 1. Employer requests Benefit Extras process claims out of a designated checking account, without granting signature authority. Check(s) are sent to Employer for signature and distribution to the participant. 2. Employer provides the signature of an authorized signer on the designated checking account. Employer is provided a notification each time a reimbursement is issued and agrees to fund the account in the amount requested. Reimbursement checks are mailed directly to the participant’s home address. 3. Employer establishes and designates a zero balance (ZBA)/sweep type account. The designated account is funded on an as needed basis out of the account designated by the Employer, with the transfer of funds automatically handled by the banking institution. funded by ↓ Employee Salary Reductions (Based upon individual employee annual elections) *In order to avoid complex ERISA trust requirements, Benefit Extras does not hold employee contributions. Reimbursements can be issued to participants via direct deposit or by check. For reconciliation assistance, the Employer can access the check register anytime at www.benefitextras.com. Regardless of the option chosen, Benefit Extras would need a voided check or MICR specification sheet in order to complete the check design. The checks will reflect the employer’s name, not Benefit Ext ras. 10 The “Debit Card” Health debit cards offer a convenience by allowing employees to pay their medical, dental and vision providers and select retail pharmacies and merchants for eligible expenses directly from their pre-tax account. This provides the convenience of not having to pay for an expense out of pocket first and then complete a claim form and wait for reimbursement. With today's technology, an employer has options. If you wish, you are able to limit the card to certain types of providers (for example prescriptions only) or to exclude certain types of expenses (for example over-the-counter items). Accounts may also be “stacked” so that a specified account type can be designated for use first and then any unpaid amount could roll to a secondary account if the expense is also eligible under the second account type. Benefit Extras offers the debit card provided by 1Cloud as an electronic payment card that can be used in conjunction with the FSA, Limited FSA and HRA (depending upon plan design) accounts. Debit cards are also beneficial to the degree that IRS regulations allow for certain types of transactions to be auto-adjudicated, saving employees from having to submit substantiating documentation. The methods that Benefit Extras utilizes are: o co-payment matching; also, for multiples and combinations (if for same benefit) o recurring expenses; after initial substantiation o carrier file matches; if available (for groups with 250 participants or more) o retail merchants and pharmacies; if they have an inventory information approval system that separates out eligible items from non-eligible items at the point of sale For expenses that do not auto-substantiate, Benefit Extras does have a system for requesting the needed documentation after the transaction has occurred. Debit Card Funding In order to provide the debit card to your group, you would be required to pre-fund a collateral account. The pre-fund amount is based upon the total election amounts of your group and your replenishment method (see attached flowchart). 11 Debit Card Funding Flowchart Point of Sale Transactions ↓ Funded by ↓ Benefit Extras’ Collateral Account Upfront pre-fund amount required by the employer. Pre-fund amount is based upon 1. amount of group total medical annual FSA election or 2. number of participants and 3. replenishment option chosen ↓ funded by ↓ Replenishment Account Designated account at employer’s banking institution Pre-fund Requirements Daily ACH Debit, initiated by Bank 3% Weekly ACH Debit, initiated by Bank 5% Weekly ACH Credit, initiated by Client 7% Weekly Wire, initiated by Client 6% In the event that the calculated Funding Amount (based on the annual benefit account elections) for the desired replenishment option is less than $2,500, the Funding Amount will be $100 per participant: however, the client must agree to use Daily ACH Debit replenishment. 12 Debit Card Follow-up Notices First Notice provided to FSA participant within 2-3 days of card swipe: We hope that you are enjoying the ease of using your Debit Card. You may recall from the literature that you received along with your debit card, IRS regulations require third-party substantiation for all debit card transactions. While certain claims are able to be substantiated at the point of service, your recent transaction requires you to submit documentation. To ensure continuation of your debit card privileges, please return a copy of this letter and the appropriate documentation regarding the claim noted below to Benefit Extras, Inc. DO NOT SUBMIT A NEW CLAIM FORM AS IT MAY RESULT IN A DUPLICATE CLAIM PAYMENT. You may provide the substantiation in one of the following ways: - Fax: #952.435.8435; Toll-free 1.800.886.8793 - Mail: P.O. Box 1815, Burnsville, MN 55337 - Email: flex@benefitextras.com The substantiation required by the IRS must include: - Name of the service provider or place of purchase - Date(s) the service was incurred - Name of the individual for whom the service or expense was provided - Detailed description of the service or expense provided (referred to as type of service) - Drug name and RX number, if applicable. - Amount or cost of the service or expense We appreciate your prompt response to this request. Under the terms of the Plan, if we do not receive the requested documentation within 30 days of the date of this notice, the claim will be denied and your debit card will be suspended and declined at the point of service. If the documentation is not received within 45 days of the date of this notice, you will be asked to repay your account for the unsubstantiated expense(s). Additional information regarding the debit card rules can be found in your Summary Plan Description (SPD). Is this a recurring card swipe (same location, same amount as a previously substantiated claim): YES NO While the header column within the detail of the claim(s) listed reflects "Dates of Service", please note the date shown is actually the date the card swipe occurred (which in some cases may differ from the actual date of service). For additional details regarding the claim (s), please contact Benefit Extras at 952.435.6858 or toll free at 1.866.435.6858. 13 Second Notice provided to FSA participant within 15 days of card swipe: To date we have not received the documentation substantiating the claim(s) shown below. You may recall from the literature that you received along with your debit card; IRS regulations require third-party substantiation for all debit card transactions. While certain claims are able to be substantiated at the point of service, your recent transaction requires you to submit documentation. To ensure continuation of your debit card privileges, please return a copy of this letter and the appropriate documentation regarding the claim(s) noted below to Benefit Extras, Inc. DO NOT SUBMIT A NEW CLAIM FORM AS IT MAY RESULT IN DUPLICATE CLAIM PAYMENT. You may provide the substantiation in one of the following ways: - Fax: #952.435.8435; Toll-free 1.800.886.8793 - Mail: P.O. Box 1815, Burnsville, MN 55337 - Email: flex@benefitextras.com The substantiation required by the IRS must include: - Name of the service provider or place of purchase - Date(s) the service was incurred - Name of the individual for whom the service or expense was provided - Detailed description of the service or expense provided (referred to as type of service) - Drug name and RX number, if applicable - Amount or cost of the service or expense We appreciate your prompt response to this request. Under the terms of the Plan, if we do not receive the requested documentation within 15 days of the date of this notice, the claim will be denied and your debit card will be suspended and declined at the point of service. If the documentation is not received within 30 days of the date of this notice, you will be asked to repay your account. Additional information regarding the debit card rules can be found in your Summary Plan Description (SPD). Is this a recurring card swipe (Same location, same amount as a previously substantiated claim): YES NO While the header column within the detail of the claim(s) listed reflects "Dates of Service", please note the date shown is actually the date the card swipe occurred (which in some cases may differ from the actual date of service). For additional details regarding the claim (s), please contact Benefit Extras at 952.435.6858 or toll free at 1.866.435.6858. 14 Third & Final Notice provided within 30 days of card swipe: Since we have not received the documentation substantiating the claims(s) shown below, they have been denied under the terms of the Plan. Your debit card privileges have been suspended effective with the date of this notice and your card will be declined at the point of service. If the documentation is not received within 15 days of this notice, you will be required to repay your account for the unsubstantiated expense(s). If you are able to provide valid substantiation of the expense, please provide it along with a copy of this notice to our office immediately. Upon receipt we will reconsider the qualification of the claim and if valid reinstate your debit card privileges. An amount equal to the unsubstantiated expense(s) can also be offset against future claims. A copy of this notice should be provided along with the claims indicating they are being submitted as an offset to the unsubstantiated debit card claims shown below. DO NOT SUBMIT A NEW CLAIM FORM AS IT MAY RESULT IN A CLAIM PAYMENT RATHER THAN AN OFFSET CLAIM. While the header column within the detail of the claim(s) listed reflects "Dates of Service", please note the date shown is actually the date the card swipe occurred (which in some cases may differ from the actual date of service). For additional details regarding the claim (s), please contact Benefit Extras at 952.435.6858 or toll free at 1.866.435.6858. In accordance with the provisions of the Employee Retirement Income Security Act of 1974 (ERISA), if your initial claim is denied and you want to pursue the matter further, you (or your authorized representative) must, within 180 (for dependent care claims within 60) days after you receive the denial letter, file a written appeal with the Claims Administrator. Your written appeal should describe all reasons why you believe the claim denial was in error, and should include copies of any documents you want us to consider in support of your appeal. Your claim will be decided based on the information you submitted, so you should make sure that your submission is complete. The Plan Administrator will ordinarily decide your appeal within 60 days after it is filed. (Special circumstances may require up to 120 days.) Although the Claims Administrator processes claims and appeals, the Employer, as Plan Administrator, retains all fiduciary responsibilities with respect to the Plan, and has the exclusive final and binding authority to interpret and administer the Plan. Please refer to your summary plan description for information on your right to appeal. 15 Employer Email Text provided w/Copy of Repayment Notification: IRS regulations have always required that expenses paid out of the pre-tax accounts be substantiated to verify that they are eligible. This regulation has not changed with the addition of debit card technology. While Benefit Extras takes advantage of certain auto-substantiation methods allowed by the IRS, there are certain expenses that are difficult to auto-substantiate given the technology available. The expenses shown above require additional documentation as they are not able to be auto-substantiated. Receipt requests have been provided to the cardholder/employee but to date the documentation has not been provided. The cardholder's debit card has been suspended until the documentation and/or a repayment is made. Once the matter is resolved, the debit card use will be re-activated. The attached repayment collection notification is requesting repayment within 15 days of the date of the notice. Upon receipt of the repayment, Benefit Extras will credit the individual's account and remit the check to you for deposit into your designated bank account. If you do not receive notice from our office within the next 15 days that a repayment has been received, you should withhold the amount of the improperly paid claim from the employee's next paycheck. As stated in the Plan Document, if you are unable to withhold this amount, an amount equal to the unsubstantiated expense can be offset against future eligible claims submitted by the employee. It is the responsibility of the Employer, as the Plan Administrator to notify our office if the repayment will not be processed through payroll, thereby instructing us to update the employee’s account to offset future claims. However, if no claims are submitted prior to the date coverage under the Plan is terminated or claims are submitted but are not sufficient enough to cover the unsubstantiated expense amount, the remaining unpaid amount is to be treated as an indebtedness to the Employer. Any action taken on your part should be communicated to Benefit Extras in a timely manner. If the repayment is processed through payroll, please provide the date and the amount of the repayment to the email address shown below. Any repayment processed through payroll should be deducted on an after-tax basis. If you have any questions regarding this notice, please contact us Benefit Extras at 952.435.6858 or toll free at 1.866.435.6858. 16 Employer FSA Online Services Visit our website for a “live” demo: ➢ Go to our website at: www.benefitextras.com. ➢ Click on the Employers Tab found on the Home page. ➢ Log in under the Tax-Advantaged Plans ➢ Enter the following log-in information: • User Name: ABCo123 • Password: Demouser1 ➢ View current year plan information ➢ Add, update and enroll employees ➢ Access forms and documents ➢ Retrieve various scheduled reports or notifications ➢ Load data files ➢ Submit service requests ➢ View real-time individual participant account summary and balances, enrollments, contributions, claims and payments ➢ Access history of reports and notifications 17 Scheduled Reporting & Notifications Our 1Cloud FSA software platform has several reports available in various formats, including Microsoft Excel, Adobe PDF and data file format. Many of the reports may be scheduled to run automatically as well as generated manually upon your request. Reports may be viewed at the employer level. Benefit Extras automatically generates the following reports and makes them available on the employer portal: Account Balance Report – Shows plan account balance information per consumer, per plan, as of a specified time period. The Account Balance Report can be generated on a weekly or monthly schedule. Account Statement by Participant – Set up on a quarterly schedule, the statement displays a summary of submitted claims and their status and flags any claims with outstanding receipts. The second section of the statement displays available balances for each plan, total claims submitted, the amount of money in paid, pending and denied status as well as the plan year and available balance. Enrollment Report – Shows consumer enrollment information in applicable plans as of a specified date. This includes consumer status, last update, first pay date, plan name, employer contributions, election amount, payroll deductions, current total deductions and reimbursement method. Payment History Report – Shows all reimbursements and payments for a specified time period. Can view all payment types or specify a particular type of payment, i.e., checks. This report shows payment summaries and detail by plan type and can be set up on a weekly or monthly schedule. Reimbursement Detail Report – Shows all claims reimbursed, by plan, for a specified time period. This report shows reimbursement summaries by plan. Repayments Report – Shows summary and detail consumer repayments for a specific period of time. Denial Letters with Repayment – Shows the denial letters and repayment notifications that were generated for all denied claims by denial date. Our system also has several notifications that are automatically generated including: Reimbursement Notification, Claims Funds Debit Notification, Payroll Deduction Notification, Debit Card Transaction Notification and Payment History Notification. 18 FSA Participant’s Online Features Visit our website for a “live” demo: ➢ Go to our website at: www.benefitextras.com. ➢ Click on the Employees Tab found on the Home page. ➢ Log in under Tax-Advantaged Plans. ➢ Enter the following log-in information: • User Name: holson2222 • Password: abcemployee1 ➢ 24/7 access to all tax-favored accounts on one portal ➢ Online claim filing available to participants (receipt required to be uploaded for online claim filing) ➢ Auto-generated emails/text alerts ➢ Employee communications and educational tools ➢ Health Care Expense Table ➢ *Access Code: HCET2022 ➢ FSA Store buying center – online retail buying portal 19 Benefit Extras’ Mobile App Search for “Benefit Extras Mobile App” Take control of your health benefits with the Benefit Extras’ Mobile App and get secure, around- the-clock information at your fingertips!! TOP REASONS TO USE THE MOBILE APP The app provides seamless account access since it is an extension of the online portal – and doesn’t require you to setup any additional credentials. You will enter the same username and password you use to access the Consumer Portal and since the login process is identical, using the app couldn’t be easier! Download the app today for your iPhone (@iTunes) and Android (@ Play Store). Search for “Benefit Extras Mobile App” Benefit Extras, Inc. P.O. Box 1815 Burnsville, MN 55337 flex@benefitextras.com Phone (952) 435-6858 Toll-free (866) 435-6858 www.benefitextras.com 20 *Non-Discrimination Testing 1. Cafeteria Plan Eligibility Test – Plan cannot discriminate in favor of highly compensated individuals as to eligibility to participate. 2. Cafeteria Plan Contributions & Benefits Test (Utilization) - Due to the lack of IRS guidance as to what type of test should be used, many employers assume that as long as a cafeteria plan makes benefits available on a nondiscriminatory basis, it will pass the Section 125 test for non-discrimination as to benefits and contributions. 3. Cafeteria Plan Key Employee Concentration Test (25% Key) - If in any plan year more than 25 percent of the total non-taxable benefits under a cafeteria plan are provided to “key employees” then those key employees must be taxed as if they had received all available taxable benefits under the plan. 4. FSA Eligibility Test - Reasonable classification based on objective business criteria and the classification is nondiscriminatory (i.e., satisfies safe harbor). 5. FSA Benefits Test – Facts & Circumstances – Benefits must not discriminate in favor of participants who are HCIs, all benefits provided to HCIs must be provided to all other participants. 6. Dependent Care Eligibility Test – Plan must benefit employees who qualify under an employer classification that doesn’t discriminate in favor of highly compensated employees or their dependents. 7. Dependent Care Contributions & Benefits Test – Facts & Circumstances – Contributions or benefits must not discriminate in favor of HCEs or their dependents. 8. Dependent Care More than 5%-owners Test - No more than 25% of the benefits provided under the plan may go to 5% or greater shareholders. The test passes if benefits provided to 5% or greater shareholders are less than 25% of the benefits provided to the group as a whole. 9. Dependent Care 55% Average Benefits Test - The value of the average benefit elected by non-highly compensated employees (NHCEs) must be at least 55% of the value of the average benefit elected by highly compensated employees (HCE). Note: In conducting this test, all highly compensated employees and non-highly compensated employees must be counted, not just those who participate in the plan. *Non-Discrimination is provided at request of the Employer. STAFF REPORT Agenda Item 6e. Council Meeting: Prepared By: Dwight Klingbeil Topic: Agriculture Preserve Application (City File. No. 24-038) Action Required: Approval 60-Day Review Deadline: December 27, 2024 1.Application Request Jeff and Kari Vollrath request City approval for initiation of the Metropolitan Agricultural Preserve program for 2 parcels totaling 66.08 acres of land located at PIDs 16-119-23- 33-0003 & 21-119-23-22-0001). 2.Background These parcels were previously enrolled in the Agricultural Preserve program but expired on January 22, 2023. An amendment to the 2040 Future Land Use is required to guide this parcel as Agricultural Preserve. The property is zoned as Rural Residential and is outside the Metropolitan Urban Service Area (MUSA) shown on the City’s Comprehensive Plan. 3.Analysis of Request Jeff and Kari Vollrath are applying to commence enrollment in the Ag Preserve program without an initiation of expiration. This is consistent with the requirements of Minnesota State Statute §473H. 4.Recommendation Move to adopt Resolutions 2024-120 approving designation. Attachments: 1.Resolution 2024-120 2.Aerial Location Map 3.2040 Land Use Map November 14, 2024 City of Corcoran November 14, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-120 Page 1 of 5 Motion By: Seconded By: A RESOLUTION APPROVING A REQUEST FOR METROPOLITAN AGRICULTURAL PRESERVE DESIGNATION FOR 66.08 ACRES OF LAND OWNED BY JEFF AND KARI VOLLRATH (PIDS 16-119-23-33-0003 & 21-119-23-22-0001) (CITY FILE 24- 038) WHEREAS, the property owners at PIDs 16-119-23-33-0003 & 21-119-23-22-0001 are requesting approval of designation for 66.08 acres of land in two parcels for property legally described as follows: See Attachment 1. WHEREAS, the above described parcel is located outside of the Metropolitan Urban Service Area (MUSA); WHEREAS, the owner of the described parcel has made an official application for their designation as an agricultural preserve attached to this resolution as Attachment A; WHEREAS, the property owners request the City of Corcoran to submit an Affidavit of “Authority” attached to this resolution as Attachment B; and WHEREAS, the requirements regarding size, covenants, development density and other stipulations of the act are deemed legally satisfied. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that the property is hereby designated as Agricultural Preserve. BE IT FUTHER RESOLVED, the property be classified as “Agricultural Preserve” in the 2040 Future Land Use Plan of the Comprehensive Plan and the related zoning district which will create more stringent zoning rules for the duration of the requested designation. No subdivisions can occur unless and until said properties are removed from the Ag Preserve Program. City of Corcoran November 14, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-120 Page 2 of 5 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 14th day of November 2024. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Deb Johnson – City Clerk City of Corcoran November 14, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-120 Page 3 of 5 ATTACHMENT 1 That part of the Southwest Quarter of the Southwest Quarter lying South of North 340.3 feet thereof except the road in Section 16, Township 119, Range 23, of Hennepin County, Minnesota, AND, The Northwest Quarter of the Northwest Quart except the road in Section 21, Township 119, Range 23, of Hennepin County, Minnesota. City of Corcoran November 14, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-120 Page 4 of 5 ATTACHMENT 2 Application for Initiation Placement of Land into a Metropolitan Agricultural Preserve, Affidavit of Authority, & Metropolitan Agricultural Preserves Restrictive Covenant for PID 16-119-23-33-0003. ATTACHMENT 2A. ATTACHMENT 2B. ATTACHMENT 2C. City of Corcoran November 14, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-120 Page 5 of 5 ATTACHMENT 3 Application for Initiation Placement of Land into a Metropolitan Agricultural Preserve, Affidavit of Authority, & Metropolitan Agricultural Preserves Restrictive Covenant for PID 21-119-23-22-0001. ATTACHMENT 3A. ATTACHMENT 3B. ATTACHMENT 3C. STAFF REPORT Agenda Item: 6f. Council Meeting: November 14, 2024 Prepared By: Detective Tim Spellacy Topic: UASI Homeland Security Grant Update Action Required: Information Summary: In 2024, staff identified the need for additional emergency medical equipment that would provide life saving measures in the event of a mass casualty incident. Staff recognized that the region hosts a variety of events where thousands of people gather. Staff found a grant through the State of Minnesota and Homeland Security that provides funds to purchase items such as medical equipment to provide regional resources at these events. The Urban Areas Security Initiative (UASI) grant supports expanding regional collaboration by distributing funds to help cover gaps in domestic preparedness. Staff put together a plan to purchase 45 medical kits that would be housed in 3 large bags. If there were to be a mass casualty event, these quick deploy bags could treat up to 45 people with lifesaving medical equipment and sustain life until additional medical aid arrives. This grant was approved on the consent agenda at the June 13, 2024, Council meeting. On October 9, 2024, staff was notified that they had been awarded $9 ,070.00 in funds to purchase the requested medical equipment. Financial/Budget: There would be no impact on the City of Corcoran’s budget, all items purchased would be covered by the grant. Council Action: Authorize staff to accept grant funds and purchase the medical equipment. Attachments: 1. UASI Award Letter Corcoran PD EQUAL OPPORTUNITY EMPLOYER Homeland Security and Emergency Management 445 Minnesota Street • Suite 223 • Saint Paul, Minnesota 55101-6223 Phone: 651-201-7400 • Fax: 651-296-0459 https://hsem.dps.mn.gov Alcohol and Gambling Enforcement Bureau of Criminal Apprehension Driver and Vehicle Services Emergency Communication Networks Homeland Security and Emergency Management Minnesota State Patrol Office of Communications Office of Justice Programs Office of Pipeline Safety Office of Traffic Safety State Fire Marshal MINNESOTA DEPARTMENT OF PUBLIC SAFETY 2024 UASI Award Notification October 10, 2024 Tim Spellacy 8200 County Road 116 Corcoran, MN 55340-2100 Mr. Spellacy, I am pleased to inform you that Corcoran Police Department has been awarded a Fiscal Year 2024 Urban Area Security Initiative (FY2024 UASI) Grant in the amount of $9,070. The grant performance period will be January 1, 2025 through June 30, 2026. The following projects have been awarded with their corresponding amounts: All purchases and expenditures must be used for the intended projects identified in your initial application. As the fiscal agent, Corcoran Police Department is responsible for the tracking of the distribution of all equipment and funding. Your grant award is specific to projects and activities identified in application and cannot be re-allocated to other activities without prior state approval. E-Grants will be open for application 11/01/2024. Once your application has been submitted in E- Grants and approved, a grant agreement will be executed between HSEM and Corcoran Police Department, the fiscal agent. Upon accepting of this award in your E-Grants portal, you will have the opportunity to review and agree to the attached Terms and Conditions of this grant that will be incorporated into the Grant Agreement, including Terms and Conditions for Non-State Agencies, Federal Audit Requirements, Federal Assurances, and the Federal HSGP DHS Award Agreement Articles. All equipment must have an Authorized Equipment List (AEL) number in order to be eligible for grant funding., The most current FEMA AEL list can be found on the FEMA website: https://www.fema.gov/authorized-equipment-list. For each item that may have an EHP requirement, column E will indicate: “Environmental Planning and Historic Preservation (EHP)”. This EHP requirement is only applicable if the equipment is not portable. Should the equipment be portable, an EHP will not be required. For training classes, only field-based training classes require submission. For exercises, only field-based exercises require the submission of an EHP. All EHP documentation must be submitted and approved prior to any expenditure of funds requiring EHP submission. Project Amount Mass Casualty Bags $9,070 Page 2 Please direct any inquiries to the HSGP Grant Manager, Brittany Wilber at 651-201-7451 or brittany.wilber@state.mn.us. Sincerely, Brittany Wilber , HSGP Grant Manager Memo To: Kevin Mattson, PE, PW Director From: Steve Hegland, PE Nick Wyers, PE Project/File: 227705275 Date: November 5, 2024 Subject: Change Order #1 SR Weidema – NE Corcoran Trunk Infrastructure Council Action Requested Staff is recommending the City Council review and approve Change Order #1 for the NE Corcoran Trunk Infrastructure Project. Change Order #1 increases the contract amount by $59,244.00. Summary The requested Change Order #1 incorporates five modifications to the project. The project changes are related to modifications to sanitary sewer at the Hope Way intersection to accommodate the Hope development and additional work required to connect to the existing sanitary sewer in Bellwether. A portion of these items were requested of the Hope Development and is their cost responsibility. A summary of the costs and responsibilities is provided below. Summary of Improvement Item Cost 1 30” PVC C-900 DR-18 SANITARY SWER PIPE $ 32,000.00 2 8” SANITARY SEWER PIPE $ 29,200.00 3 8” DIP SANITARY SEWER W/ LINER $ (8,320.00) 4 MODIFY SANITARY MAHHOLE 16 $ 1,550.00 5 REMOVE EXISTING 30” C-900 SANITARY SEWER PIPE $ 4,814.00 30” PVC C-900 DR-18 Sanitary Sewer Pipe The Hope development requested that the sanitary sewer stub to the west be extended an additional 40’ due to its depth. Extending this stub will allow for a future connection to be made without impacting the Hope Way intersection during excavation. This work is a cost responsibility of the Hope Development and was included in their development agreement. 8” Sanitary Sewer Pipe The Hope development requested that the sanitary sewer stub to the south also be extended an additional 40’ due to its depth. The first 40’ of this stub is 8” lined ductile iron pipe, and the next 40’ are 8” C900 PVC. Extending this stub will allow for a future connection to be made without impacting the Hope Way intersection during excavation. The City is responsible for half of the additional cost, with the Hope Development responsible for the other half of the cost for the requested additional length. Agenda Item 6g. November 5, 2024 Kevin Mattson, PE, PW Director Page 2 of 2 Reference: NE Trunk Utility Improvements Change Order 8” Sanitary Sewer w/ Liner The stub out of MH 16 to the south was lowered due to adjustments made for the Hope development. A revised price has been agreed upon for pipe installed for this stub due to its increased depth. This item deducts the quantity of pipe initially quantified for this stub which is now being paid for under the change order item above. This credit would be provided to the City. Modify Sanitary Manhole 16 At the time of fabrication for Manhole 16, the Hope development had not yet finalized their design, and after fabrication adjustments were made to sanitary sewer elevations for the sewer stub to the south. A new hole was core drilled into the structure, the fabricated hole was filled, and the new hole was appropriately lined. This cost would be a cost of the City Project. Remove Existing 30” C900 Sanitary Sewer Pipe Upon excavating the sewer stub out of the last Bellwether manhole the contractor discovered that this stub was not at the correct elevation and was not aligned correctly. To ensure that sanitary sewer was installed correctly the stub pipe was removed back to the manhole so that the sewer installation could begin on-line at the correct elevation. This would be a cost of the City Project but staff are reviewing/pursing developer reimbursement from the Bellwether Development. Below is a summary of the cost breakdown responsibility. The City costs would be paid through either the Federal Grant funding or the 2023A bond. CO Item # Hope Development City Funding 1 $32,000 2 $14,600 $14,600 3 ($8,320) 4 $1,550 5 $4,814 (1) Total $46,600 $12,644 (1) City staff are reviewing/pursing developer reimbursement from Bellwether. Attached to this memo is the official change order request, but a summary is provided below: Original Contract Amount $3,442,325.99 Contract Price Change $59,244.00 Revised Contract Amount $3,501,569.99 Engineer’s Recommendation We recommend reviewing and approving Change Order #1 as outlined in this memo. Project No. 227705275 Change Order Form 00 63 63-1 SECTION 00 63 63 CHANGE ORDER FORM Change Order No. 1 Date 11/5/2024 Name of Project: NE Corcoran Trunk Infrastructure Owner: City of Corcoran Contractor: SR Weidema The following changes are hereby made to the Contract Documents: Pay Items (see attached) were added to the contract documents for to address four changes to the contract. The contract changes include extending the 30” sanitary sewer stub 40’ to the west to accommodate the Hope development, extending the 8” sanitary sewer stub 40’ to the south to accommodate the Hope development, modifying MH16 to accommodate invert elevation changes for the Hope development, removing sanitary sewer pipe back to the existing manhole in Bellwether to address issues with the elevation and alignment of the in-place pipe. Justification: The additional change order items are all provided to accommodate changes requested by the Hope development and to ensure that the sanitary sewer elevation and alignment were correct at the connection point in Bellwether. At the time of design for the NE Corcoran Trunk Infrastructure projects, all details for the Hope development had not been finalized, and therefore were not able to be fully incorporated into the design. Modifications to MH16 and stubs to the south and west incorporate finalized design information for future phases of the Hope development and will allow future connections to take place without impacting existing infrastructure. Upon excavating the sanitary sewer stub extended out of the existing Bellwether manhole, the contractor discovered that the stubbed pipe would cause the next manhole to be out-of-line, and the elevation of the stub did not allow for appropriate fall for gravity sewer. This existing pipe was removed back to the manhole so that pipe could be installed at the correct elevation along the appropriate alignment. Project No. 227705275 Change Order Form 00 63 63-2 Original Contract Price: $ 3,442,325.99 Current Contract Price adjusted to previous Change Order: $ 3,442,325.99 The Contract Price due to this Change Order will be increased by $ 59,244.00 The new Contract Price including this Change Order will be $ 3,501,569.00 Original Contract Substantial Completion Date: November 29, 2024 The Contract Time will be Increased by 0 Calendar days Current Contract Substantial Completion Date adjusted to this Change Order: November 29, 2024 Original Contract Final Completion Date: June 27, 2025 The Contract Time will be Increased by 0 Calendar days Current Contract Final Completion Date adjusted to this Change Order: June 27, 2025 Approvals Required: To be effective, this Order must be approved by the Owner and the Contractor if it changes the scope of objective of the Project, or as may otherwise be required by the Supplemental General Conditions. Requested by: Steven Hegland, P.E. Accepted by: (Contractor) Accepted by: City of Corcoran END OF SECTION Memo To: Kevin Mattson, PE, PW Director From: Steve Hegland, PE Nick Wyers, PE Project/File: 227704864 Date: November 5, 2024 Subject: Pay Request #3 to Fehn Companies, Inc. – Stieg Road Improvements Council Action Requested Staff is recommending the City Council Approve Pay Application #3 for the Stieg Road Improvements project to Fehn Companies, Inc. in the amount of $214,848.21. Summary The contractor Fehn Companies, Inc. continues to make progress on the Stieg Road Improvements Project. Apart from final restoration, all Phase 1 work (the eastern portion of the project) has been completed. Work on Phase 2 (the western portion of the project) has begun with the contractor removing the existing unsuitable materials from below the roadway and replacing with suitable fill. The signed payment request form and pay application is attached for review. The contractor is hopeful that they will be able to complete all the utility work for Phase 2 of the project this year and install the sand subbase and aggregate base on the project. It is anticipated that the curb and gutter and bituminous pavement in Phase 2 will be completed as soon as conditions allow in 2025. Below is a summary of the work completed to date: Total Contract Value to Date $1,984,031.10 Work Completed to Date $457,018.56 5% Retainage $22,850.93 Amount Paid to Date $219,319.42 Total Pay App #3 $214,848.21 Engineer’s Recommendation We recommend approving Pay Request #3 to Fehn Companies, Inc. in the amount of $214,848.21. Agenda Item 6h. Pay Request #3 City of Corcoran Stieg Road Improvements Project Number: 227704864 11/1/2024 LINE NO.ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE BASE BID: QUANTITY COST QUANTITY COST QUANTITY COST 1 MOBILIZATION LUMP SUM 1 $47,685.00 47,685.00$ 0.75 35,763.75$ 0.5 23,842.50$ 0.3 11,921.25$ 2 TRAFFIC CONTROL LUMP SUM 1 $4,794.00 4,794.00$ 1 4,794.00$ 1.0 4,794.00$ 0.0 -$ 3 CLEARING & GRUBBING TREE 21 $715.00 15,015.00$ 21 15,015.00$ 21.0 15,015.00$ 0.0 -$ 4 CLEARING & GRUBBING ACRE 0.15 $15,582.00 2,337.30$ 0.15 2,337.30$ 0.2 2,337.30$ 0.0 -$ 5 SALVAGE AND REINSTALL TRAFFIC SIGN EACH 8 $255.00 2,040.00$ 0 -$ 0.0 -$ 0.0 -$ 6 REMOVE TRAFFIC SIGN AND POST EACH 2 $40.80 81.60$ 0 -$ 0.0 -$ 0.0 -$ 7 REMOVE STORM SEWER PIPE LIN FT 252 $4.55 1,146.60$ 50 227.50$ 50.0 227.50$ 0.0 -$ 8 REMOVE 4" DRAINTILE LIN FT 548 $3.50 1,918.00$ 548 1,918.00$ 548.0 1,918.00$ 0.0 -$ 9 REMOVE PIPE APRON EACH 10 $137.70 1,377.00$ 2 275.40$ 2.0 275.40$ 0.0 -$ 10 REMOVE CURB AND GUTTER LIN FT 10 $5.80 58.00$ 38 220.40$ 0.0 -$ 38.0 220.40$ 11 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 40 $6.95 278.00$ 0 -$ 0.0 -$ 0.0 -$ 12 REMOVE CONCRETE PAVEMENT SQ YD 10 $12.00 120.00$ 0 -$ 0.0 -$ 0.0 -$ 13 SAWING CONCRETE PAVEMENT (FULL DEPTH)LIN FT 40 $6.20 248.00$ 0 -$ 0.0 -$ 0.0 -$ 14 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 110 $3.10 341.00$ 0 -$ 0.0 -$ 0.0 -$ 15 REMOVE BITUMINOUS TRAIL PAVEMENT SQ YD 100 $3.40 340.00$ 0 -$ 0.0 -$ 0.0 -$ 16 REMOVE BITUMINOUS PAVEMENT SQ YD 1190 $1.75 2,082.50$ 0 -$ 0.0 -$ 0.0 -$ 17 EDGE MILL BITUMINOUS PAVEMENT SQ YD 50.00 $25.50 1,275.00$ 0 -$ 0.0 -$ 0.0 -$ 18 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 150 $2.00 300.00$ 85 170.00$ 0.0 -$ 85.0 170.00$ 19 REMOVE PAVEMENT MARKINGS LUMP SUM 1 $3,060.00 3,060.00$ 0 -$ 0.0 -$ 0.0 -$ 20 4" SCHEDULE 80 CONDUIT CROSSING LIN FT 560 $11.20 6,272.00$ 65 728.00$ 65.0 728.00$ 0.0 -$ 21 RELOCATE PRIVATE IRRIGATION SYSTEM EACH 1 $3,595.00 3,595.00$ 0 -$ 0.0 -$ 0.0 -$ 22 TEMPORARY MAILBOXES LUMP SUM 1 $1,233.00 1,233.00$ 1 1,233.00$ 0.0 -$ 1.0 1,233.00$ 23 STREET SWEEPER (WITH PICKUP BROOM)HOUR 25 $165.00 4,125.00$ 0 -$ 0.0 -$ 0.0 -$ 24 WATER FOR DUST CONTROL MGAL 50 $76.00 3,800.00$ 20 1,520.00$ 20.0 1,520.00$ 0.0 -$ 25 SALVAGE AND REINSTALL MAILBOXES EACH 12 $231.00 2,772.00$ 0 -$ 0.0 -$ 0.0 -$ 26 SALAVAGE AND RELOCATE FENCE LIN FT 324 $31.00 10,044.00$ 100 3,100.00$ 0.0 -$ 100.0 3,100.00$ 27 SALVAGE AND RELOCATE HYDRANT AND VALVE EACH 1 $5,100.00 5,100.00$ 1 5,100.00$ 1.0 5,100.00$ 0.0 -$ 28 GEOTEXTILE FABRIC, TYPE 5 NON-WOVEN SQ YD 16700 $2.75 45,925.00$ 4840 13,310.00$ 1,845.0 5,073.75$ 2,995.0 8,236.25$ 29 COMMON EXCAVATION - OFFSITE (EV)CU YD 12500 $16.20 202,500.00$ 2678 43,383.60$ 2,678.0 43,383.60$ 0.0 -$ 30 COMMON EXCAVATION - ONSITE (EV)CU YD 19110 $3.75 71,662.50$ 11265 42,243.75$ 2,780.0 10,425.00$ 8,485.0 31,818.75$ 31 COMMON BORROW (EV)CU YD 200 $29.55 5,910.00$ 0 -$ 0.0 -$ 0.0 -$ 32 SELECT GRANULAR BORROW, 5% MODIFIED TON 7600 $11.10 84,360.00$ 1150 12,765.00$ 1,150.0 12,765.00$ 0.0 -$ 33 AGGREGATE BASE CLASS 5 100% CRUSHED TON 12660 $20.20 255,732.00$ 997 20,139.40$ 997.0 20,139.40$ 0.0 -$ 34 SHOULDER BASE AGGREGATE CLASS 2, 100% CRUSHED TON 96 $37.20 3,571.20$ 0 -$ 0.0 -$ 0.0 -$ 35 BITUMINOUS MATERIAL FOR TACK COAT GAL 802 $3.95 3,167.90$ 0 -$ 0.0 -$ 0.0 -$ 36 TYPE SP 12.5 WEARING COURSE MIX (3,C)TON 1930 $91.65 176,884.50$ 0 -$ 0.0 -$ 0.0 -$ 37 TYPE SP 12.5 NON WEAR COURSE MIX (3,C)TON 3850 $82.70 318,395.00$ 1173.22 97,025.29$ 0.0 -$ 1,173.2 97,025.29$ 38 TYPE SP 9.5 WEARING COURSE MIX (2,B) - DRIVEWAY TON 30 $169.00 5,070.00$ 0 -$ 0.0 -$ 0.0 -$ 39 TYPE SP 9.5 WEARING COURSE MIX (2,B) - TRAIL TON 420 $107.00 44,940.00$ 175.26 18,752.82$ 0.0 -$ 175.3 18,752.82$ 40 4" PERFORATED PVC SCH 40 DRAINTILE PIPE LIN FT 3810 $14.30 54,483.00$ 830 11,869.00$ 830.0 11,869.00$ 0.0 -$ 41 4" PVC DRAINTILE CLEANOUT W/ THREADED CAP EACH 13 $255.00 3,315.00$ 4 1,020.00$ 4.0 1,020.00$ 0.0 -$ 42 6" PERFORATED PVC SCH 40 DRAINTILE PIPE LIN FT 75 $23.50 1,762.50$ 0 -$ 0.0 -$ 0.0 -$ 43 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 140 $73.50 10,290.00$ 33.5 2,462.25$ 0.0 -$ 33.5 2,462.25$ 44 CONCRETE CURB & GUTTER - DESIGN B418 LIN FT 5220 $17.35 90,567.00$ 1958 33,971.30$ 0.0 -$ 1,958.0 33,971.30$ 45 6" CONCRETE WALK SQ FT 940 $9.20 8,648.00$ 0 -$ 0.0 -$ 0.0 -$ 46 CONCRETE ADA PEDESTRIAN CURB RAMP EACH 4 $1,020.00 4,080.00$ 0 -$ 0.0 -$ 0.0 -$ 47 TRUNCATED DOMES SQ FT 78 $51.00 3,978.00$ 0 -$ 0.0 -$ 0.0 -$ 48 SIGN PANELS - STREET NAME EACH 8 $331.50 2,652.00$ 0 -$ 0.0 -$ 0.0 -$ 49 INSTALL SIGN TYPE C AND POST EACH 17 $122.40 2,080.80$ 0 -$ 0.0 -$ 0.0 -$ 50 SIGN PANELS TYPE C SQ FT 120 $38.80 4,656.00$ 0 -$ 0.0 -$ 0.0 -$ 51 STABILIZED CONSTRUCTION EXIT - MAINTAINED EACH 5 $1,491.00 7,455.00$ 0 -$ 0.0 -$ 0.0 -$ 52 STORM DRAIN INLET PROTECTION - MAINTAINED EACH 23 $306.00 7,038.00$ 0 -$ 0.0 -$ 0.0 -$ 53 CULVERT END PROTECTION - MAINTAINED EACH 9 $76.50 688.50$ 0 -$ 0.0 -$ 0.0 -$ 54 SALVAGE AND RESPREAD TOPSOIL SQ YD 13310 $1.90 25,289.00$ 2030 3,857.00$ 0.0 -$ 2,030.0 3,857.00$ 55 FERTILIZER TYPE 2 LB 280 $1.10 308.00$ 0 -$ 0.0 -$ 0.0 -$ 56 HYDROMULCH SQ YD 6420 $1.10 7,062.00$ 0 -$ 0.0 -$ 0.0 -$ 57 SEED MIXTURE 25-151 LB 140 $3.75 525.00$ 0 -$ 0.0 -$ 0.0 -$ 58 SEED MIXTURE 25-131 LB 60 $4.10 246.00$ 0 -$ 0.0 -$ 0.0 -$ 59 EROSION CONTROL BLANKET - CATERGORY 25 SQ YD 120 $1.65 198.00$ 0 -$ 0.0 -$ 0.0 -$ 60 SILT FENCE, TYPE MS - MAINTAINED LIN FT 7300 $2.60 18,980.00$ 4483 11,655.80$ 1,570.0 4,082.00$ 2,913.0 7,573.80$ 61 SEDIMENT CONTROL LOG - MAINTAINED LIN FT 1000 $2.85 2,850.00$ 700 1,995.00$ 600.0 1,710.00$ 100.0 285.00$ COMPLETED TO DATE PAY REQUEST #3 November 2024Less Previous Payments 62 CONNECT TO EXISTING STORM SEWER EACH 2 $745.00 1,490.00$ 1 745.00$ 1.0 745.00$ 0.0 -$ 63 12" PP PIPE STORM LIN FT 64 $40.80 2,611.20$ 37 1,509.60$ 37.0 1,509.60$ 0.0 -$ 64 12" METAL FLARED END SECTION EACH 4 $408.00 1,632.00$ 2 816.00$ 2.0 816.00$ 0.0 -$ 65 12" RC FLARED END SECTION W/TRASHGUARD EACH 3 $1,632.00 4,896.00$ 0 -$ 0.0 -$ 0.0 -$ 66 15" RC FLARED END SECTION W/TRASHGUARD EACH 2 $1,836.00 3,672.00$ 2 3,672.00$ 2.0 3,672.00$ 0.0 -$ 67 18" RC FLARED END SECTION W/TRASHGUARD EACH 2 $1,938.00 3,876.00$ 0 -$ 0.0 -$ 0.0 -$ 68 12" RC STORM PIPE LIN FT 523 $53.00 27,719.00$ 91 4,823.00$ 91.0 4,823.00$ 0.0 -$ 69 15" RC STORM PIPE LIN FT 740 $59.20 43,808.00$ 289 17,108.80$ 289.0 17,108.80$ 0.0 -$ 70 18" RC STORM PIPE LIN FT 427 $63.30 27,029.10$ 39 2,468.70$ 39.0 2,468.70$ 0.0 -$ 71 21" RC STORM PIPE LIN FT 143 $73.50 10,510.50$ 0 -$ 0.0 -$ 0.0 -$ 72 36" RC STORM PIPE LIN FT 13 $194.00 2,522.00$ 0 -$ 0.0 -$ 0.0 -$ 73 INSTALL PRECAST STORM STRUCTURE (SUPPLIED BY OWNER)EACH 6 $1,734.00 10,404.00$ 0 -$ 0.0 -$ 0.0 -$ 74 CONSTRUCT 4' DIAMETER PRECAST STORM STRUCTURE EACH 5 $4,182.00 20,910.00$ 2 8,364.00$ 2.0 8,364.00$ 0.0 -$ 75 CONSTRUCT 9' DIAMETER PRECAST STORM STRUCTURE EACH 1 $20,400.00 20,400.00$ 0 -$ 0.0 -$ 0.0 -$ 76 CONSTRUCT 2' x 3' CATCH BASIN EACH 5 $3,264.00 16,320.00$ 2 6,528.00$ 2.0 6,528.00$ 0.0 -$ 77 6" PRECAST CONCRETE HEADWALL EACH 1 $714.00 714.00$ 0 -$ 0.0 -$ 0.0 -$ 78 RANDOM CLASS 3 GRANITE RIP RAP TON 12 $110.00 1,320.00$ 0 -$ 0.0 -$ 0.0 -$ 79 CONNECT TO EXISTING WATERMAIN EACH 2 $2,346.00 4,692.00$ 0 -$ 0.0 -$ 0.0 -$ 80 8" PVC C-900 DR-18 WATERMAIN LIN FT 94 $60.20 5,658.80$ 0 -$ 0.0 -$ 0.0 -$ 81 12" PVC C-900 DR-18 WATERMAIN LIN FT 1358 $80.60 109,454.80$ 137 11,042.20$ 137.0 11,042.20$ 0.0 -$ 82 6" DIP CL 52 WATERMAIN LIN FT 3 $78.60 235.80$ 40 3,144.00$ 40.0 3,144.00$ 0.0 -$ 83 12" BUTTERFLY VALVE AND BOX EACH 1 $6,120.00 6,120.00$ 0 -$ 0.0 -$ 0.0 -$ 84 HYDRANT AND GATE VALVE EACH 1 $9,384.00 9,384.00$ 0 -$ 0.0 -$ 0.0 -$ 85 12" PLUG WITH BLOWOFF VALVE EACH 1 $878.00 878.00$ 1 878.00$ 1.0 878.00$ 0.0 -$ 86 DUCTILE IRON FITTINGS LB 1047 $13.30 13,925.10$ 266 3,537.80$ 266.0 3,537.80$ 0.0 -$ 87 4" SOLID LINE (WHITE) MULTI-COMPONENT LIN FT 1260 $0.75 945.00$ 0 -$ 0.0 -$ 0.0 -$ 88 4" SOLID LINE (YELLOW) MULTI-COMPONENT LIN FT 2640 $0.75 1,980.00$ 0 -$ 0.0 -$ 0.0 -$ 89 4" BROKEN LINE (YELLOW) MULTI-COMPONENT LIN FT 530 $0.75 397.50$ 0 -$ 0.0 -$ 0.0 -$ 90 4" DOTTED LINE (WHITE) MULTI-COMPONENT LIN FT 160 $0.75 120.00$ 0 -$ 0.0 -$ 0.0 -$ 91 4" DOUBLE SOLID LINE (YELLOW) MULTI-COMPONENT GROUND IN LIN FT 1540 $2.50 3,850.00$ 0 -$ 0.0 -$ 0.0 -$ 92 4" DOUBLE SOLID LINE (YELLOW) MULTI-COMPONENT LIN FT 2970 $1.50 4,455.00$ 0 -$ 0.0 -$ 0.0 -$ 93 6" SOLID LINE (WHITE) MULTI-COMPONENT GROUND IN LIN FT 2550 $1.40 3,570.00$ 0 -$ 0.0 -$ 0.0 -$ 94 6" SOLID LINE (WHITE) MULTI-COMPONENT LIN FT 6920 $0.90 6,228.00$ 0 -$ 0.0 -$ 0.0 -$ 95 6" DOTTED LINE (WHITE) MULTI-COMPONENT GROUND IN LIN FT 41 $1.40 57.40$ 0 -$ 0.0 -$ 0.0 -$ 96 24" SOLID LINE (YELLOW) MULTI-COMPONENT GROUND IN LIN FT 176 $19.80 3,484.80$ 0 -$ 0.0 -$ 0.0 -$ 97 24" SOLID LINE (YELLOW) MULTI-COMPONENT LIN FT 277 $12.00 3,324.00$ 0 -$ 0.0 -$ 0.0 -$ 98 CROSSWALK STRIPING MULTI-COMPONENT SQ FT 270 $9.90 2,673.00$ 0 -$ 0.0 -$ 0.0 -$ 99 PAVEMENT MESSAGE (WHITE) PREF THERM GROUND IN EACH 2 $525.00 1,050.00$ 0 -$ 0.0 -$ 0.0 -$ 100 PAVEMENT MESSAGE (WHITE) MULTI-COMPONENT EACH 22 $155.00 3,410.00$ 0 -$ 0.0 -$ 0.0 -$ TOTAL BASE BID: 1,982,434.90$ 451,489.66$ 230,862.55$ 220,627.11$ TOTAL ORIGINAL CONTRACT: 1,982,434.90$ LINE NO.ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE CHANGE ORDER #1 QUANTITY COST QUANTITY COST QUANTITY COST CO1.1 PAVEMENT MESSAGE (WHITE) MULTI-COMPONENT EA -1 155.00$ (155.00)$ 0 -$ 0.0 -$ 0.0 -$ CO1.2 4" SOLID LINE (WHITE) MULTI-COMPONENT LF -167 0.75$ (125.25)$ 0 -$ 0.0 -$ 0.0 -$ CO1.3 REMOVE HYDRANT LEAD LF 14 24.85$ 347.90$ 14 347.90$ 0.0 -$ 14.0 347.90$ CO1.4 SALVAGE AND REINSTALL 12" x 6" TEE EA 1 3,456.00$ 3,456.00$ 1 3,456.00$ 0.0 -$ 1.0 3,456.00$ CO1.5 6" DIP CL 52 WATERMAIN LF 21 78.60$ 1,650.60$ 0 -$ 0.0 -$ 0.0 -$ CO1.6 DUCTILE IRON FITTINGS LB 62 13.30$ 824.60$ 0 -$ 0.0 -$ 0.0 -$ CO1.7 HYDRANT EXTENSION EA 1 3,024.00$ 3,024.00$ 0 -$ 0.0 -$ 0.0 -$ CO1.8 12" RC STORM PIPE LF 31 53.00$ 1,643.00$ 0 -$ 0.0 -$ 0.0 -$ CO1.9 SELECT GRANULAR BORROW, 5% MODIFIED TON -134 11.10$ (1,487.40)$ 0 -$ 0.0 -$ 0.0 -$ CO1.10 AGGREGATE BASE CLASS 5 100% CRUSHED TON -156 20.20$ (3,151.20)$ 0 -$ 0.0 -$ 0.0 -$ CO1.11 TYPE SP 12.5 WEARING COURSE MIX (3,C)TON -25 91.65$ (2,291.25)$ 0 -$ 0.0 -$ 0.0 -$ CO1.12 TYPE SP 12.5 NON WEAR COURSE MIX (3,C)TON -50 82.70$ (4,135.00)$ 0 -$ 0.0 -$ 0.0 -$ CO1.13 SALVAGE AND RESPREAD TOPSOIL LS 1 1,600.00$ 1,600.00$ 0 -$ 0.0 -$ 0.0 -$ CO1.14 SEED MIXTURE 25-151 LB 320 3.75$ 1,200.00$ 0 -$ 0.0 -$ 0.0 -$ CO1.15 FERTILIZER TYPE 2 LB 532 1.10$ 585.20$ 0 -$ 0.0 -$ 0.0 -$ CO1.16 HYDROMULCH SY 1430 1.10$ 1,573.00$ 0 -$ 0.0 -$ 0.0 -$ CO1.17 INSTALL 6' HEIGHT CONIFEROUS TREE EA 31 533.00$ 16,523.00$ 0 -$ 0.0 -$ 0.0 -$ CO1.18 SALVAGE AND REINSTALL FENCE LF 80 31.00$ 2,480.00$ 0 -$ 0.0 -$ 0.0 -$ CO1.19 COMMON EXCAVATION (ONSITE)CY 2680 3.75$ 10,050.00$ 0 -$ 0.0 -$ 0.0 -$ CO1.20 COMMON EXCAVATION (OFFSITE)CY -2680 16.20$ (43,416.00)$ 0 -$ 0.0 -$ 0.0 -$ CO1.21 SELEC GRANULAR BORROW ALT SOURCE TON 7600 1.50$ 11,400.00$ 1150 1,725.00$ 0.0 -$ 1,150.0 1,725.00$ TOTAL CHANGE ORDER #1 1,596.20$ 5,528.90$ -$ 5,528.90$ COMPLETED TO DATE Less Previous Payments PAY REQUEST #3 November 2024 TOTAL REVISED CONTRACT: 1,984,031.10$ 457,018.56$ ORIGINAL CONTRACT AWARD AMOUNT 1,982,434.90$ 457,018.56$ 230,862.55$ 226,156.01$ TOTAL CHANGE ORDER:1,596.20$ CURRENT RETAINAGE (5%)22,850.93$ 11,543.13$ 11,307.80$ TOTAL REVISED CONTRACT:1,984,031.10$ TOTAL CURRENT PAY REQUEST 434,167.63$ 219,319.42$ 214,848.21$ COMPLETE TO DATE PAY REQUEST #3LESS PREVIOUS PAYMENTS SUBTOTAL CONTRACT SUMMARY SECTION 00 62 76 APPLICATION FOR PAYMENT FORM OWNER: PROJECT: CONTRACTOR: 3 Original Contract Amount: Contract Changes approved to Date CO #1 Revised Contract Price : Work Completed to Date (attached): Retainage to Date, 5%: Work Completed to Date Less Retainage to Date: Total Amount Previously Certified: Payment Request This Estimate: CONTRACTOR Application for Payment Form Project No. 227704864 00 62 76-1 PAY ESTIMATE NO. I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid. 1,982,434.90$ 1,596.20$ 1,984,031.10$ 457,018.56$ 219,319.42$ 214,848.21$ City of Corcoran Fehn Companies, Inc. 22,850.93$ 434,167.63$ Stieg Road Improvements and Fehn Companies (CONTRACTOR) and all authorized changes therto: By Title Approval: (CONTRACTOR)Date Date CITY OF CORCORAN Date Application for Payment Form Project No. 227704864 00 62 76-2 STANTEC CONSULTING SERVICES, INC. END OF SECTION CERTIFICATE OF CONTRACTOR I hereby certify that the work and the materials supplied to date, as shown on the request for payment, represents the actual value of accomplishment under the terms of the contract between the City of Corcoran (OWNER) Memo To: Kevin Mattson, PE, PW Director From: Steve Hegland, PE Nick Wyers, PE Project/File: 227705275 Date: November 5, 2024 Subject: Pay Request #3 to S.R. Weidema – NE Cororan Trunk Infrastructure Council Action Requested Staff is recommending the City Council Approve Pay Application #3 for the NE Corcoran Trunk Infrastructure project to S.R. Weidema in the amount of $530,794.85. Summary The contractor S.R. Weidema has completed the installation of sanitary sewer, watermain and raw watermain along the portion of the project west of County Road 116. They are beginning to install the utilities along the eastern portion of the project, connecting the utilities at the water treatment project to the utilities within the Bellwether development. The signed payment request form and pay application is attached for review. Below is a summary of the work completed to date: Total Contract Value to Date $3,442,325.99 Work Completed to Date $2,481,911.49 5% Retainage $124,095.57 Amount Paid to Date $1,827,021.07 Total Pay App #3 $530,794.85 Engineer’s Recommendation We recommend approving Pay Request #3 to S.R. Weidema in the amount of $530,794.85. Agenda Item 6i. LINE NO.ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE QUANTITY COST QUANTITY COST QUANTITY COST 1 MOBILIZATION & DEMOBILIZATION LUMP SUM 1 $170,000.00 170,000.00$ 1 170,000.00$ 0.75 127,500.00$ 0.25 42,500.00$ 2 TRAFFIC CONTROL LUMP SUM 1 $30,000.00 30,000.00$ 1 30,000.00$ 0.75 22,500.00$ 0.25 7,500.00$ 3 REMOVE CURB & GUTTER LIN FT 30 $8.00 240.00$ 0 -$ 0.00 -$ 0.00 -$ 4 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 250 $4.00 1,000.00$ 0 -$ 0.00 -$ 0.00 -$ 5 REMOVE BITUMINOUS PAVEMENT SQ YD 1480 $6.50 9,620.00$ 1250 8,125.00$ 0.00 -$ 1,250.00 8,125.00$ 6 REMOVE STORM SEWER STRUCTURE EACH 4 $710.00 2,840.00$ 3 2,130.00$ 3.00 2,130.00$ 0.00 -$ 7 REMOVE STORM SEWER FLARED END SECTION EACH 2 $402.00 804.00$ 1 402.00$ 0.00 -$ 1.00 402.00$ 8 REMOVE STORM PIPE LIN FT 413 $17.00 7,021.00$ 199 3,383.00$ 111.00 1,887.00$ 88.00 1,496.00$ 9 REMOVE FENCE LIN FT 67 $9.00 603.00$ 0 -$ 0.00 -$ 0.00 -$ 10 SALVAGE & RESPREAD EXISTING TOPSPOL (MIN. 1FT)LUMP SUM 1 $6,000.00 6,000.00$ 0.5 3,000.00$ 0.50 3,000.00$ 0.00 -$ 11 SALVAGE & RESPREAD EXISTING WETLAND SOILS (AS REQUIRED BY PERMIT) LUMP SUM 1 $20,000.00 20,000.00$ 0 -$ 0.00 -$ 0.00 -$ 12 COMMON EXCAVATION - OFFSITE (EV) (P) CU YD 2370 $13.00 30,810.00$ 0 -$ 0.00 -$ 0.00 -$ 13 STREET SWEEPER (WITH PICKUP BROOM)HR 35 $175.00 6,125.00$ 0 -$ 0.00 -$ 0.00 -$ 14 WATER FOR DUST CONTROL MGAL 20 $100.00 2,000.00$ 0 -$ 0.00 -$ 0.00 -$ 15 GEOTEXTILE FABRIC, TYPE 5 NON-WOVEN SQ YD 4290 $2.15 9,223.50$ 2481 5,334.15$ 2,481.00 5,334.15$ 0.00 -$ 16 STABILIZING AGGREGATE, 3" MINUS TON 430 $36.30 15,609.00$ 52.5 1,905.75$ 52.50 1,905.75$ 0.00 -$ 17 AGGREGATE BASE, CLASS 5 100% CRUSHED TON 1670.00 $20.00 33,400.00$ 1320.09 26,401.80$ 1,320.09 26,401.80$ 0.00 -$ 18 AGGREGATE SURFACING CLASS 2, 100% CRUSHED TON 200 $39.55 7,910.00$ 0 -$ 0.00 -$ 0.00 -$ 19 BITUMINOUS MATERIAL FOR TACK COAT GAL 80 $5.35 428.00$ 5 26.75$ 5.00 26.75$ 0.00 -$ 20 TYPE SP 9.5 WEARING COURSE MIX (3,C)TON 140 $123.00 17,220.00$ 0 -$ 0.00 -$ 0.00 -$ 21 TYPE SP 12.5 NON WEAR COURSE MIX (3,C)TON 180 $114.00 20,520.00$ 94 10,716.00$ 94.00 10,716.00$ 0.00 -$ 22 CONCRETE CURB AND GUTTER LIN FT 30 $150.00 4,500.00$ 0 -$ 0.00 -$ 0.00 -$ 23 12" HDPE STORM SEWER- TEMPORARY LIN FT 228 $32.00 7,296.00$ 69 2,208.00$ 69.00 2,208.00$ 0.00 -$ 24 18" HDPE STORM SEWER LIN FT 169 $41.00 6,929.00$ 100 4,100.00$ 0.00 -$ 100.00 4,100.00$ 25 18" METAL FLARED END SECTION EACH 1 $455.00 455.00$ 0 -$ 0.00 -$ 0.00 -$ 26 12" RC PIPE STORM SEWER CLASS V LIN FT 71 $62.00 4,402.00$ 0 -$ 0.00 -$ 0.00 -$ 27 18" RC PIPE STORM SEWER CLASS V LIN FT 43 $72.00 3,096.00$ 0 -$ 0.00 -$ 0.00 -$ 28 18" RC FLARED END SECTION W/ TRASH GUARD EACH 1 $1,890.00 1,890.00$ 0 -$ 0.00 -$ 0.00 -$ 29 CONSTRUCT 4' DIAMETER PRECAST STORM STRUCTURE EACH 2 $4,048.00 8,096.00$ 0 -$ 0.00 -$ 0.00 -$ 30 CONSTRUCT 2' x 3' CATCH BASIN EACH 2 $2,729.00 5,458.00$ 0 -$ 0.00 -$ 0.00 -$ 31 CONNECT TO EXISTING STORM SEWER PIPE EACH 1 $1,300.00 1,300.00$ 0 -$ 0.00 -$ 0.00 -$ 32 CONNECT TO EXISTING STORM SEWER STRUCTURE EACH 2 $1,800.00 3,600.00$ 0 -$ 0.00 -$ 0.00 -$ 33 CONNECT TO EXISTING SANITARY SEWER PIPE EACH 1 $3,700.00 3,700.00$ 1 3,700.00$ 0.00 -$ 1.00 3,700.00$ 34 CONNECT TO EXISTING SANITARY SEWER STRUCTURE EACH 2 $5,500.00 11,000.00$ 1 5,500.00$ 1.00 5,500.00$ 0.00 -$ 35 6' DIA SANITARY SEWER STRUCTURE EACH 6 $12,910.00 77,460.00$ 4 51,640.00$ 3.00 38,730.00$ 1.00 12,910.00$ 36 6' DIA SANITARY SEWER MANHOLE - DROP STRUCTURE EACH 1 $57,177.00 57,177.00$ 1 57,177.00$ 0.00 -$ 1.00 57,177.00$ 37 6' DIA SANITARY STRUCTURE OVERDEPTH (>12' DEPTH)LIN FT 131 $606.00 79,386.00$ 113.66 68,877.96$ 80.17 48,583.02$ 33.49 20,294.94$ 38 PIPE JACKING 42" STEEL CASING LIN FT 115 $2,930.00 336,950.00$ 115 336,950.00$ 115.00 336,950.00$ 0.00 -$ 39 8" DIP SANITARY SEWER W/ LINER LIN FT 92 $208.00 19,136.00$ 54 11,232.00$ 0.00 -$ 54.00 11,232.00$ 40 30" PVC PS-115 SANITARY SEWER PIPE LIN FT 1142 $325.00 371,150.00$ 291 94,575.00$ 0.00 -$ 291.00 94,575.00$ 41 30" PVC C-900 DR-18 SANITARY SEWER PIPE (25'-30' DEPTH)LIN FT 151 $800.00 120,800.00$ 151 120,800.00$ 151.00 120,800.00$ 0.00 -$ 42 30" PVC C-900 DR-18 SANITARY SEWER PIPE (30'-35' DEPTH)LIN FT 150 $800.00 120,000.00$ 150 120,000.00$ 150.00 120,000.00$ 0.00 -$ 43 30" PVC C-900 DR-18 SANITARY SEWER PIPE (35'-40' DEPTH)LIN FT 130 $800.00 104,000.00$ 130 104,000.00$ 130.00 104,000.00$ 0.00 -$ 44 30" PVC C-900 DR-18 SANITARY SEWER PIPE (40'-45' DEPTH)LIN FT 580 $800.00 464,000.00$ 599 479,200.00$ 428.00 342,400.00$ 171.00 136,800.00$ 45 8" PVC PLUG EACH 2 $268.00 536.00$ 2 536.00$ 0.00 -$ 2.00 536.00$ 46 30" PVC PLUG EACH 1 $3,290.00 3,290.00$ 1 3,290.00$ 0.00 -$ 1.00 3,290.00$ 47 CONNECT TO EXISTING WATERMAIN EACH 7 $1,600.00 11,200.00$ 3 4,800.00$ 2.00 3,200.00$ 1.00 1,600.00$ 48 16" BUTTERFLY VALVE AND BOX (OWNER SUPPLIED)EACH 5 $1,594.00 7,970.00$ 2 3,188.00$ 1.00 1,594.00$ 1.00 1,594.00$ 49 20" BUTTERFLY VALVE AND BOX (OWNER SUPPLIED)EACH 4 $2,156.00 8,624.00$ 2 4,312.00$ 1.00 2,156.00$ 1.00 2,156.00$ 50 INSTALL HYDRANT AND GATE VALVE EACH 4 $8,953.00 35,812.00$ 1 8,953.00$ 0.00 -$ 1.00 8,953.00$ 51 6" DIP CL 52 WATERMAIN LIN FT 26 $62.00 1,612.00$ 15 930.00$ 0.00 -$ 15.00 930.00$ 52 8" PVC C-900 DR-18 WATERMAIN OPEN CUT LIN FT 60 $62.00 3,720.00$ 60 3,720.00$ 0.00 -$ 60.00 3,720.00$ 53 16" PVC C-900 DR-18 WATERMAIN OPEN CUT LIN FT 3050 $95.00 289,750.00$ 661 62,795.00$ 639.00 60,705.00$ 22.00 2,090.00$ 54 20" PVC C-900 DR-18 WATERMAIN OPEN CUT LIN FT 1200 $155.00 186,000.00$ 986 152,830.00$ 669.00 103,695.00$ 317.00 49,135.00$ 55 16" PVC C-900 DR-18 WATERMAIN TRENCHLESS INSTALLATION LIN FT 90 $385.00 34,650.00$ 95 36,575.00$ 95.00 36,575.00$ 0.00 -$ 56 20" PVC C-900 DR-18 WATERMAIN TRENCHLESS INSTALLATION LIN FT 1150 $320.00 368,000.00$ 1118 357,760.00$ 1,118.00 357,760.00$ 0.00 -$ 57 16" PLUG WITH BLOWOFF VALVE EACH 1 $3,122.00 3,122.00$ 1 3,122.00$ 1.00 3,122.00$ 0.00 -$ 2800 DUCTILE IRON FITTINGS POUND 20540 $7.85 161,239.00$ 4628 36,329.80$ 2,800.00 21,980.00$ 1,828.00 14,349.80$ 59 IMPROVED PIPE FOUNDATION - 24" THICK LIN FT 1389 $0.01 13.89$ 168 1.68$ 0.00 -$ 168.00 1.68$ PAY REQUEST #3 November 2024 Pay Request #3 NE Corcoran Trunk Infrastructure Project Number: 227705275 11/1/2024 City of Corcoran BASE BID: Less Previous PaymentsCOMPLETED TO DATE 60 INSTALL STRUCTURE SIGN POST AND MARKER EACH 12 $190.00 2,280.00$ 0 -$ 0.00 -$ 0.00 -$ 61 ANTI-SEEPAGE COLLAR EACH 6 $2,000.00 12,000.00$ 1 2,000.00$ 0.00 -$ 1.00 2,000.00$ 62 RANDOM RIPRAP CLASS III (GRANITE)TON 20 $105.00 2,100.00$ 0 -$ 0.00 -$ 0.00 -$ 63 TEMPORARY CONSTRUCTION ENTRANCE - MAINTAINED LUMP SUM 1 $7,200.00 7,200.00$ 0.8 5,760.00$ 0.80 5,760.00$ 0.00 -$ 64 MNDOT SEED MIXTURE 25-151 & HYDRAULIC SOIL STABILIZER ACRE 0.2 $9,878.00 1,975.60$ 0 -$ 0.00 -$ 0.00 -$ 65 MNDOT SEED MIXTURE - 25-131 & STRAW MULCH ACRE 4.7 $6,174.00 29,017.80$ 0 -$ 0.00 -$ 0.00 -$ 66 MNDOT SEED MIXTURE - 35-621 & STRAW MULCH ACRE 1.8 $7,373.00 13,271.40$ 0 -$ 0.00 -$ 0.00 -$ 67 MNDOT SEED MIXTURE - 34-271 & STRAW MULCH ACRE 1.4 $7,500.00 10,500.00$ 0 -$ 0.00 -$ 0.00 -$ 68 BALE BARRIERS - MAINTAINED LIN FT 3302 $3.35 11,061.70$ 0 -$ 0.00 -$ 0.00 -$ 69 SILT FENCE, TYPE MS - MAINTAINED LIN FT 3400 $2.20 7,480.00$ 1703 3,746.60$ 1,703.00 3,746.60$ 0.00 -$ 70 SEDIMENT CONTROL LOG - MAINTAINED LIN FT 821 $2.90 2,380.90$ 0 -$ 0.00 -$ 0.00 -$ 71 STORM DRAIN INLET PROTECTION - MAINTAINED EACH 9 $462.80 4,165.20$ 5 2,314.00$ 5.00 2,314.00$ 0.00 -$ 72 CULVERT PROTECTION - MAINTAINED EACH 3 $350.00 1,050.00$ 0 -$ 0.00 -$ 0.00 -$ 73 ROLLED EROSION PREVENTION CATEGORY 25 SQ YD 500 $2.30 1,150.00$ 0 -$ 0.00 -$ 0.00 -$ 74 REMOVE TEMPORARY ACCESS LUMP SUM 1 $18,000.00 18,000.00$ 0 -$ 0.00 -$ 0.00 -$ TOTAL BASE BID: 3,442,325.99$ 2,414,347.49$ 1,923,180.07$ 491,167.42$ TOTAL ORIGINAL CONTRACT: 3,442,325.99$ LINE NO.ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE QUANTITY COST QUANTITY COST QUANTITY COST CO1.1 30" PVC C-900 DR-18 SANITARY SEWER PIPE (40'-45' DEPTH)LIN FT 40 $800.00 32,000.00$ 40 32,000.00$ 0.00 -$ 40.00 32,000.00$ CO1.2 8" SANITARY SEWER PIPE LIN FT 80 $365.00 29,200.00$ 80 29,200.00$ 0.00 -$ 80.00 29,200.00$ CO1.3 8" DIP SANITARY SEWER W/ LINER LIN FT -40 $208.00 (8,320.00)$ 0 -$ 0.00 -$ 0.00 -$ CO1.4 MODIFY SANITARY MANHOLE 16 LUMP SUM 1 $1,550.00 1,550.00$ 1 1,550.00$ 0.00 -$ 1.00 1,550.00$ CO1.5 REMOVE EXISTING 30" C900 SANITARY SEWER PIPE LUMP SUM 1 $4,814.00 4,814.00$ 1 4,814.00$ 0.00 -$ 1.00 4,814.00$ TOTAL CHANGE ORDER #1: 59,244.00$ 67,564.00$ -$ 67,564.00$ TOTAL REVISED CONTRACT: 3,501,569.99$ 2,481,911.49$ 1,923,180.07$ 558,731.42$ ORIGINAL CONTRACT AWARD AMOUNT 3,442,325.99$ 2,481,911.49$ 1,923,180.07$ 558,731.42$ TOTAL CHANGE ORDER:59,244.00$ 124,095.57$ 96,159.00$ 27,936.57$ TOTAL REVISED CONTRACT:3,501,569.99$ 2,357,815.92$ 1,827,021.07$ 530,794.85$ PAY REQUEST #3 November 2024 CHANGE ORDER #1 Less Previous PaymentsCOMPLETED TO DATE PAY REQUEST #3LESS PREVIOUS PAYMENTS CONTRACT SUMMARY SUBTOTAL CURRENT RETAINAGE (5%) TOTAL CURRENT PAY REQUEST COMPLETED TO DATE SECTION 00 62 76 APPLICATION FOR PAYMENT FORM OWNER: PROJECT: CONTRACTOR: 3 Original Contract Amount: Contract Changes approved to Date :CO#1 Revised Contract Price : Work Completed to Date (attached): Retainage to Date, 5%: Work Completed to Date Less Retainage to Date: Total Amount Previously Certified: Payment Request This Estimate: CONTRACTOR Application for Payment Form Project No. 227705275 00 62 76-1 City of Corcoran S.R. Weidema Inc. 124,095.57$ 2,357,815.92$ NE Corcoran Trunk Infrastructure PAY ESTIMATE NO. I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid. 3,442,325.99$ 59,244.00$ 3,501,569.99$ 2,481,911.49$ 1,827,021.07$ 530,794.85$ SR Weidema, Inc and S.R. Weidema, Inc. (CONTRACTOR) and all authorized changes therto: By Title Approval: S.R. Weidema, Inc.Date Date Application for Payment Form Project No. 227705275 00 62 76-2 CERTIFICATE OF CONTRACTOR I hereby certify that the work and the materials supplied to date, as shown on the request for payment, represents the actual value of accomplishment under the terms of the contract dated 07/16/2024 between betweeen the City of Corcoran (OWNER) STANTEC CONSULTING SERVICES, INC. END OF SECTION SR Weidema, Inc Andy Burke Project Manager 11/4/24 Memo To: Kevin Mattson, PE, PW Director From: Ash Hammerbeck, PE Steve Hegland, PE Project/File: 227704426 Date: October 31, 2024 Subject: Corcoran WTP - Pay Application #18 Council Action Requested Staff is recommending Council approve Pay Application #18 for the Corcoran Water Treatment Plant Project to Rice Lake Construction Group in the amount of $1,064,587.20 Summary Rice Lake continued work on the project including temporary facilities, building earthwork, miscellaneous concrete, masonry, cavity wall insulation, metals, exterior ladders/stairs, rough carpentry, fiber cement siding, metal roofing, painting, subgrade and site preparation, aggregate base, underground water main, storm sewer, riprap, well pump, submersible pumps, process pipes, fittings, valves, and accessories, facility storm drainage, plant controls, interior fixtures and lamps, distribution equipment, generator and obtaining the necessary utilities and materials. This pay request is for the work performed through 10/31/2024. The signed payment request form and pay application is attached for review. Total Contract Value to Date $ 16,944,562.26 Work Completed to Date $ 13,481,570.75 5% Retainage $ 674,078.54 Amount Paid to Date $ 11,742,905.01 Total Pay App #18 $ 1,064,587.20 Engineer’s Recommendation We have reviewed the request and recommend approving Pay Application #18 to Rice Lake Construction Group in the amount of $1,064,587.20 for the work completed and materials stored to date. Agenda Item 6j. STAFF REPORT Agenda Item: 6k. Council Meeting: November 14, 2024 Prepared By: Director Matt Gottschalk Topic: Police Department Staffing Action Required: Authorization Summary: On September 26, 2023, Council authorized staff to begin a police officer hiring process for the vacancy left by Officer Andersen’s resignation. On October 30, 2024, Officer Aaron Burns gave his two-week notice indicating that his last day with the city will be November 16, 2024. During the hiring process staff identified two excellent police officer candidates. The candidates are currently conducting pre-employment background checks and examinations. Staff is seeking Council authorization to extend conditional and final police officer job offers, as appropriate, to the two preferred candidates. One is to fill Officer Andersen’s position and the other is for Officer Aaron Burns’ position. Both are currently budgeted positions. Financial/Budget: Both police officer positions are in the existing budgets. Options: 1. Accept Officer Aaron Burns’ resignation and authorize staff to extend conditional and final lateral entry job offers as appropriate to the two preferred police officer candidates. Recommendation: Accept Officer Aaron Burns’ resignation and authorize staff to extend conditional and final lateral entry job offers as appropriate to the two preferred police officer candidates. Council Action: Accept Officer Aaron Burns’ resignation and authorize staff to extend conditional and final lateral entry job offers as appropriate to the two preferred police officer candidates. Attachments: None STAFF REPORT Agenda Item: 6l. Council Meeting November 14, 2024 Prepared By Kevin Mattson Topic Cropland Update – Hennepin County Cost Share For Conservation Program – Application Action Required Direction Summary On August 8th, Council reviewed long term maintenance grant options for city owned property and directed staff to pursue additional information related to the Hennepin County Cost Share Program for the County Road 116 properties (see attached map). On September 12, Council directed staff to execute and submit a Letter of Intent to Hennepin County. Since September 12, 2024, the City of Corcoran’s proposed project has been accepted by Hennepin County. The next step is to sign and submit the Cost Share application. This application would act as the formal agreement between the City of Corcoran and Hennepin County. The cost share program includes up to 90% funding assistance and a term commitment of 10 years with potential flexibility to negotiate a buyout of remaining years if desired. The Cost Share application will be reviewed by the City Attorney prior to the council meeting on November 14, 2024. Financial/Budget The City of Corcoran is responsible for approximately 10% of the total project cost with Hennepin County covering the remaining 90%. The City of Corcoran’s portion is $9,100 which can be covered through in-kind contribution across the duration of the project. In- kind contribution can be, but is not limited to seeding, packing, mowing, and other land maintenance activities. The value of the in-kind contribution is calculated at an hourly rate based on the Minnesota Department of Labor and Industry Prevailing Wages for State Funded Construction Projects wage schedule. Options 1.Direct staff to execute the Cost Share application. 2.Decline. Recommendation Direct staff to execute the Cost Share application. Page 2 Council Action Consider a motion to direct staff to execute the Cost Share application. Attachments 1. Cost Share Application 2. Map of City Property 3. Ecological Improvement Plan PARCEL INFORMATION Parcel 1, PID 13-119-23-32-0001, just north of Corcoran City Hall, 27 acres STAFF REPORT Agenda Item 6m. Council Meeting: Novemebr 14, 2024 Original Prepared By/Updated By: Natalie Davis McKeown / Jay Tobin Topic: Development Escrow Write-Off Requests Action Required: Decision Summary of Request: Community Development and Public Works staff continue to work diligently with Abdo to clean up and square away all development escrow accounts with the City. As a part of this process, several development escrow accounts were identified that have outstanding balances due. Where attempts to a collect a balance due will likely be fruitless, staff requests approval of writing off the balances as a loss. The City’s escrow practices are improving, and it is expected that once past escrow accounts are reconciled, further write-off requests due to delayed reconciliation will not be needed. Analysis: Several escrow accounts have a balance due at this time. Some balances are more material than others. Balance due notices are actively being sent out where collection of the balance due is worthwhile. However, there are a number of accounts where collection of a balance due will be challenging for one or more of the following reasons: 1.The application was previously closed out or withdrawn. Where applications were closed out, a refund of the escrow account was already sent to the applicant. As the City cleaned up the escrow accounts, additional invoices from consultants were located for accounts closed out long ago. 2.The property owner that signed the application that gives the ability for the City to assess unpaid application costs no longer owns the property. 3.The subject property of the application no longer exists due to a subdivision. Staff requests approval to write off a total of $57,304 consisting of unpaid balances from the following seven escrow accounts: 1.Hunter Lot Vacation/Variance (City File 18-002) a.Unpaid balance of $270.00. b.Application was withdrawn before it was deemed complete by the City. Part of what made the application incomplete was the submittal of the required fee and escrow deposit. Two invoices for the City Engineer came in for work completed. 2.Corcoran Land (City File 18-038) a.Unpaid balance of $134.25. b.This account was reconciled and closed out with a refund sent to the applicant in 2019. The cost of recuperating the balance due will likely exceed the potential gain. 3.Comlink Midwest (City File 19-011) a.Unpaid balance of $3,582.63. b.The property has since changed owners and now belongs to D&D Service. Current landowner was not party to the financial agreement for this application. 4.Corcoran Self Storage – PUD Amendment (City File 20-009) a.Unpaid balance of $345.25. b.This account was reconciled and closed out with a refund sent to the applicant in 2021. The cost of recuperating the balance due will likely exceed the potential gain. 5.Paulsen Farm Open Space & Preservation Plat (City File 20-011 and 20-027) a.Unpaid balance of $27,878.65. b.The applicant was the property owner at the time of the application. However, the project did not proceed, and the property is now owned by someone else who was not party to the application’s financial agreement. 6.Eagle Brook Church (City File 20-013) a.Unpaid balance of $24,854.71. b.This application was denied by the City. The subject property no longer exists due to the Walcott Glen subdivision. Additionally, the property owners party to the financial agreement no longer have a financial interest in the resulting properties. 7.Cain Road Vacation (City File 21-022) a.Unpaid balance of $238.51. b.An invoice that put the escrow account into the negative was found during the escrow clean-up. The property owner was the applicant. The property has since sold to a new landowner, so the current property owner was not party to the financial agreement with the City. Financial/Budget: 1.Approve write-offs per staff recommendation. 2.Direct staff to explore other alternatives. 1.Resolution 2024-117 Approving Write-Off of Seven Escrow Accounts 2.Balance Sheet for Hunter Lot Vacation/Variance (City File 18-002) 3.Balance Sheet for Corcoran Land (City File 18-038) 4.Balance Sheet for Comlink Midwest (City File 19-011) The invoices for work completed by consultants were already paid out in previous years. The financial impact is that we will not be able to recover the revenue to balance the previous year expenses. This will not impact the 2024 budget. When the City advances payments to consultants on behalf of a developer, the invoice is charged to a separate escrow account. If the City is unable to recover the amount advanced on behalf of a developer, this escrow account will go negative. In order to clear up the negative balance in the escrow account, the City Council needs to agree to write off the receivable, and a General Fund expense will be recorded. The impact of this will be an increase in 2024 General Fund expenses. Options: Recommendation: Staff recommends approval of Resolution 2024-117 approving the write-off of unpaid balances for seven development escrow accounts as identified in this staff report. Attachments: 5.Balance Sheet for Corcoran Self Storage – PUD Amendment (City File City File 20-009) 6.Balance Sheet for Paulsen Farms (City File 20-011 and 20-027) 7.Balance Sheet for Eagle Brook Church (City File 20-013) 8.Balance Sheet for Cain Road Vacation (City File 21-022) City of Corcoran October 24, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-117 Page 1 of 2 Motion By: Seconded By: A RESOLUTION APPROVING THE WRITE OFF OF THE UNPAID BALANCE DUE FOR SEVEN DEVELOPMENT ESCROW ACCOUNTS WHEREAS, City Staff and Abdo Financial Solutions, LLC are working through the accounting for all development escrow accounts opened with the City; and WHEREAS, several accounts with balance dues have been identified and balance due notices have been mailed out for active projects; and WHEREAS, seven accounts were identified where recuperating the balance due or assessing the property will not be worthwhile due to reasons such as the following: 1.The applicant was previously notified the escrow account was reconciled and released more than one year ago. 2.The applicant withdrew the application prior to submitting an escrow deposit to deem the application complete. 3.The subject property was sold to a party not subject to the financial agreement signed as part of the development application. 4.The subject property no longer exists due to a subsequent subdivision. WHEREAS, staff recommends to write off the balance for these accounts in order to close out these escrow accounts and development applications. NOW, THEREFORE, BE IT RESOLVED that the Corcoran City Council approves the write-off of the combined balance due of $57,304.00 for the following seven escrow accounts: 1.Hunter Lot Vacation/Variance (City File 18-002) with an unpaid balance of $270.00. 2.Corcoran Land (City File 18-038) with an unpaid balance of $134.25. 3.Comlink Midwest (City File 19-011) with an unpaid balance of $3,582.63. 4.Corcoran Self Storage PUD Amendment (City File 20-009) with an unpaid balance of $345.25. 5.Paulsen Farms Open Space & Preservation Plat (City File 20-011 and City File 20-027) with an unpaid balance of $27,878.65. 6.Eagle Brook Church (City File 20-013) with an unpaid balance of $24,854.71. 7.Cain Road Vacation (City File 21-022) with an unpaid balance of $238.51. City of Corcoran October 24, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-117 Page 2 of 2 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Lanterman, Mark Lanterman, Mark Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 24th day of October 2024. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Deb Johnson – City Clerk 8200 County Road 116, Corcoran, MN 55340 Finance@corcoranmn.gov | Ph: 763-420-2288 Hunter lot Vaca and Var 18-002 500-20449 --> 100-22205-043 ($270.00)Total Escrow (Positive Escrow Balance/ (Owe City)) Receipt Date Receipt Amount Payor Comments Total Receipts $0.00 Invoice Date Invoice #Amount Vendor Comments 4/2/2021 1803241 $120.00 WENCK ASSOCIATES, INC. HUNTER LOT VACA AND VAR 18-002 5/14/2021 1800558 $150.00 WENCK ASSOCIATES, INC. HUNTER LOT VACA AND VAR 18-002 - 6720 HUNTER RD Total Charges $270.00 270.00 ($270.00)Current Escrow Balance Total Engineering = $270.00 To Replenish Escrow Account Total Planning = $.00 $270.00 TOTAL AMOUNT DUE Total Legal = $.00 Total Other = $.00 Hunter Lot Vacation and Variance 18-002 Corcoran Land RZ/CUP/SP 18-038 ($134.25)Total Escrow (Positive Escrow Balance/ (Owe City)) 500-20467 --> 100-22205-020 Receipt Date Receipt Amount Vendor/Customer Comments 11/20/2018 15718 $5,700.00 CORCORAN LAND LLC Project #18-038 (escrow) Total Receipts $5,700.00 Invoice Date Invoice #Amount Vendor Comments 11/30/2018 11/1/2018 $97.50 CITY OF CORCORAN PUBLIC WORKS DIRECTOR TIME 12/10/2018 27619 $1,091.50 LANDFORM CORCORAN LAND RZ/CUP/SP 18-038 12/31/2018 Dec-18 $325.00 CITY OF CORCORAN PUBLIC WORKS DIRECTOR TIME 1/16/2019 11619 $897.60 WENCK ASSOCIATES, INC. CORCORAN LAND RZ/CUP/SP 18-038 1/16/2019 28585 $882.75 LANDFORM CORCORAN LAND RZ/CUP/SP 18-038 2/12/2019 28717 $134.25 LANDFORM CORCORAN LAND RZ/CUP/SP 18-038 2/21/2019 REFUND $2,405.65 CORCORAN LAND LLC Refunded Applicant Total Charges $5,834.25 3,006.10 ($134.25)Current Escrow Balance Total Engineering = $897.60 To Replenish Escrow Account Total Planning = $2,108.50 $134.25 TOTAL AMOUNT DUE Total Legal = $.00 Total Other = $2,828.15 8200 County Road 116, Corcoran, MN 55340 Finance@corcoranmn.gov | Ph: 763-420-2288 ComLink Midwest CUP 19-011 ($3,582.63)Total Escrow (Positive Escrow Balance/ (Owe City)) 500-20474--> 100-22205-016 Receipt Date Receipt #Amount Payor Comments 5/23/2019 16009 $5,485.00 CUSTOMER #19-011 - Fee $1,740.00; Escrow $5,485.00 7/1/2019 16050 $2,000.00 CUSTOMER Project #19-001 Fee: $575.00; Escrow $2,000.00 8/29/2019 16201 $1,000.00 CUSTOMER wetland permit - Fee $100.00; escrow $1,000.00 10/25/2019 828691 $2,500.00 CUSTOMER Project #19-011 engineering MPCA escrow 2/21/2020 16493 $1,624.49 CUSTOMER CUP Project #19-011 escrow payment Total Receipts $12,609.49 Invoice Date Invoice #Amount Vendor Comments 6/11/2019 29152 $415.50 LANDFORM COMLINK MIDWEST CUP 19-011 6/30/2019 63019 $32.50 CITY OF CORCORAN ComLink 6/30/2019 63019 $97.50 CITY OF CORCORAN ComLink 7/16/2019 071619 $145.20 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 7/17/2019 29326 $2,295.00 LANDFORM COMLINK MIDWEST CUP 19-011 8/9/2019 29439 $1,756.50 LANDFORM COMLINK MIDWEST CUP 19-011 8/14/2019 081419 $918.20 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 9/10/2019 29567 $1,171.50 LANDFORM ComLink Midwest CUP 19-011 9/18/2019 091819 $1,069.20 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 10/4/2019 100419 $125.00 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 10/10/2019 29699 $588.00 LANDFORM ComLink Midwest CUP 19-011 10/4/2019 100419 $1,521.80 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 10/29/2019 102919 $187.50 CITY OF CORCORAN Comlink 10/29/2019 102919 $675.00 CITY OF CORCORAN Comlink 10/31/2019 103119 $178.14 CARSON, CLELLAND & SCHREDER COMLINK 11/12/2019 29836 $1,158.75 LANDFORM ComLink Midwest CUP 19-011 11/12/2019 111219 $125.00 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 11/12/2019 111219 $149.20 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 11/26/2019 112619 $35.63 CARSON, CLELLAND & SCHREDER ComLink Midwest CUP 19-011 12/9/2019 29945 $53.25 LANDFORM ComLink Midwest CUP 19-011 12/12/2019 121219 $187.50 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 12/12/2019 121219 $284.10 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 1/16/2020 011620 $144.12 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 12/1/2019 53119 $5.00 CITY OF CORCORAN PW Director Hours May19 12/1/2019 63019 $15.00 CITY OF CORCORAN PW Director Hours Jun19 12/1/2019 113019 $75.00 CITY OF CORCORAN PW Director Hours Nov19 12/1/2019 103119 $112.50 CITY OF CORCORAN PW Director Hours Oct19 12/1/2019 93019 $300.00 CITY OF CORCORAN PW Director Hours Sep19 4/14/2020 041420 $55.20 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 5/21/2020 052120 $92.00 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 6/10/2020 30524 $69.50 LANDFORM ComLink Midwest CUP 19-011 6/15/2020 061520 $379.90 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 7/14/2020 30671 $34.75 LANDFORM ComLink Midwest CUP 19-011 7/16/2020 071620 $128.24 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 8/19/2020 081920 $232.32 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 9/10/2020 091020 $186.32 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 10/15/2020 101520 $165.60 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 11/13/2020 111320 $274.35 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 11/30/2020 113020 $213.75 CARSON, CLELLAND & SCHREDER COMLINK 12/16/2020 121620 $88.60 WENCK ASSOCIATES, INC. ComLink Midwest CUP 19-011 12/31/2020 103120 $90.00 CITY OF CORCORAN PW Director Hours Oct20 12/31/2020 63020 $135.00 CITY OF CORCORAN PW Director Hours Jun20 12/31/2020 53120 $225.00 CITY OF CORCORAN PW Director Hours May20 Total Charges $16,192.12 14,242.12 ($3,582.63)Current Escrow Balance Total Engineering = $1,602.53 To Replenish Escrow Account Total Planning = $104.25 $3,582.63 TOTAL AMOUNT DUE Total Legal = $213.75 Total Other = $1,950.00 Corcoran Self Storage 19-010/Mini Storag ($345.25)Total Escrow (Positive Escrow Balance/ (Owe City))Go to Table of Content Tie with All tab 134.25$ (211.00)$ 500-20316/500-20473 --> 100-22205-022 Receipt Date Receipt Amount Vendor/Customer Comments 2/21/2020 10018 1,000.00 CUSTOMER Project #20-009. Fee: $200; Escrow $1,000 500-20473 05/31/2019 23757 1,000.00 CUSTOMER #19-010 Fee $200.00; Escrow $1,000.00 Co 500-20473 8/17/2021 17278 $1,150.85 EBERT CONSTRUCTION PROJECT 20-009; PUD AMEND 500-20316 Moved balance from 500-20473 to 500-20316 - Ebert payment posted to 500-20316 Total Receipts $3,150.85 Invoice Date Invoice #Amount Vendor Comments 06/21/2019 28242 329.25 LANDFORM CORCORAN SELF STORAGE 19-010 500-20473 06/30/2019 23770 65.00 Corcoran Self Storage 500-20473 07/18/2019 28345 1,221.00 LANDFORM CORCORAN SELF STORAGE 19-010 500-20473 07/18/2019 28368 470.60 LANDFORM CORCORAN SELF STORAGE 19-010 500-20473 12/12/2019 28877 132.00 Corcoran Self Storage 19-010 500-20473 12/31/2019 23802 10.00 PW Director Hours Jun19 500-20473 2/10/2020 34696 139.00 LANDFORM Corcoran Self Storage 19-010 500-20473 3/6/2020 30237 372.75 LANDFORM Corcoran Self Storage PUD Amendment 20-009 500-20473 4/3/2020 30324 202.75 LANDFORM Corcoran Self Storage PUD Amendment 20-009 500-20473 7/10/2020 30676 $345.25 LANDFORM Corcoran Self Storage PUD Amendment 20-009 100-22205-022 Recoded 8/1/2023 from 100-00000-22205-104 8/6/2020 30751 173.75 LANDFORM Corcoran Self Storage PUD Amendment 20-009 500-20473 10/6/2020 30984 34.75 LANDFORM Corcoran Self Storage PUD Amendment 20-009 500-20473 12/09/2021 1109 RECODE ESCROW BALANCE ($1,150.85)Moved balance from 500-20473 to 500-20316 Total Charges $3,496.10 3,289.10 ($345.25)Current Escrow Balance Total Engineering = $.00 To Replenish Escrow Account Total Planning = $3,289.10 $345.25 TOTAL AMOUNT DUE Total Legal = $.00 Total Other = $207.00 8200 County Road 116, Corcoran, MN 55340 Finance@corcoranmn.gov | Ph: 763-420-2288 100-22205-106/107/108 (27,878.65) Total Escrow (Positive Escrow Balance/ (Owe City)) Paulsen Farm OSP PP 20-011 500-20489 (4,546.00) Paulsen Farms FP 20-027 500-20203 2,691.85 Paulsen Farms OSP 500-20491 (26,024.50) Paulsen Farm OSP PP 20-011 Receipt Date Receipt Amount Vendor/Customer 27-Apr-20 16538 $5,000.00 CUSTOMER Total Receipts $5,000.00 Invoice Date Invoice #Amount Vendor 22-Mar-21 12-31-20JE2 $90.00 CITY OF CORCORAN 22-Mar-21 12-31-20JE2 $45.00 CITY OF CORCORAN 13-Oct-20 30984 $326.50 LANDFORM 13-Oct-20 30984 $104.25 LANDFORM 14-Sep-20 30868 $2,962.50 LANDFORM 12-Aug-20 30751 $698.75 LANDFORM 12-Aug-20 30751 $34.75 LANDFORM 11-Jun-20 30525 $1,153.25 LANDFORM 19-May-20 30417 $2,361.00 LANDFORM 13-May-20 04-30-20JE2 $90.00 CITY OF CORCORAN 13-May-20 04-30-20JE2 $765.00 CITY OF CORCORAN 14-Apr-20 30324 $915.00 LANDFORM Total Charges 9,546.00 (4,546.00)Current Escrow Balance To Replenish Escrow Account $4,546.00 TOTAL AMOUNT DUE 8200 County Road 116, Corcoran, MN 55340 Finance@corcoranmn.gov | Ph: 763-420-2288 Paulsen Farms FP 20-027 Receipt Date Receipt Amount Vendor/Customer 21-Jul-20 16792 $5,000.00 CUSTOMER Total Receipts $5,000.00 Invoice Date Invoice #Amount Vendor 22-Mar-21 12-31-20JE2 $270.00 CITY OF CORCORAN 22-Mar-21 12-31-20JE2 $495.00 CITY OF CORCORAN 22-Mar-21 12-31-20JE2 $225.00 CITY OF CORCORAN 30-Sep-20 093020 $320.64 CARSON, CLELLAND & SCHREDER 26-Aug-20 082620 $997.51 CARSON, CLELLAND & SCHREDER Total Charges 2,308.15 2,691.85 Current Escrow Balance To Replenish Escrow Account $0.00 TOTAL AMOUNT DUE 8200 County Road 116, Corcoran, MN 55340 Finance@corcoranmn.gov | Ph: 763-420-2288 Paulsen Farms OSP Receipt Date Receipt Amount Vendor/Customer Total Receipts $0.00 Invoice Date Invoice #Amount Vendor 13-Nov-20 111320 $1,898.50 WENCK ASSOCIATES, INC. 15-Oct-20 101520 $5,467.00 WENCK ASSOCIATES, INC. 10-Sep-20 091020 $4,450.00 WENCK ASSOCIATES, INC. 10-Sep-20 091020 $49.50 WENCK ASSOCIATES, INC. 19-Aug-20 081920 $6,775.50 WENCK ASSOCIATES, INC. 16-Jul-20 071620 $564.50 WENCK ASSOCIATES, INC. 15-Jun-20 061520 $1,131.00 WENCK ASSOCIATES, INC. 21-May-20 052120 $5,486.00 WENCK ASSOCIATES, INC. 14-Apr-20 041420 $202.50 WENCK ASSOCIATES, INC. Total Charges 26,024.50 (26,024.50)Current Escrow Balance To Replenish Escrow Account $26,024.50 TOTAL AMOUNT DUE 8200 County Road 116, Corcoran, MN 55340 Finance@corcoranmn.gov | Ph: 763-420-2288 Eagle Brook Church #20-013 ($24,854.71)Total Escrow (Positive Escrow Balance/ (Owe City)) 500-20487 --> 100-22205-026 Receipt Date Receipt Amount Payor Comments 3/1/2020 03-01-20CC $1,750.00 CUSTOMER Project #20-013 Eagle Brook Church 3/25/2020 16555 $15,000.00 CUSTOMER Escrow deposit 4/1/2020 04-01-20CC $1,750.00 CUSTOMER Eaglebrook Church #20-013 5/26/2020 16679 $8,535.00 CUSTOMER Project #20-023 Eagle Brook Church $1,740.00; Escrow $8,535.00 6/23/2020 16723 $2,000.00 CUSTOMER Wetland permit Fee: $200.00; Escrow $2,000.00 Total Receipts $29,035.00 Invoice Date Invoice #Amount Vendor Comments 2/28/2020 022820 $135.00 CITY OF CORCORAN PW Director Hours Feb20 3/31/2020 033120 $360.00 CITY OF CORCORAN PW Director Hours Mar20 4/10/2020 30324 $289.00 LANDFORM Eaglebrook Church #20-013 4/14/2020 041420 $3,229.00 WENCK ASSOCIATES, INC. Eagle Brook Church #20-013 4/30/2020 043020 $585.00 CITY OF CORCORAN PW Director Hours Apr20 5/18/2020 30417 $1,428.00 LANDFORM Eaglebrook Church #20-013 5/21/2020 052120 $13,506.00 WENCK ASSOCIATES, INC. Eagle Brook Church #20-013 5/28/2020 052820 $35.63 CARSON, CLELLAND & SCHREDER Eaglebrook Church #20-013 5/31/2020 053120 $630.00 CITY OF CORCORAN PW Director Hours May20 6/10/2020 30525 $436.25 LANDFORM Eaglebrook Church #20-013 6/10/2020 30525 $173.75 LANDFORM Eagle Brook Church PP, SP and CUP 20-023 6/15/2020 061520 $5,207.60 WENCK ASSOCIATES, INC. Eagle Brook Church #20-013 6/30/2020 063020 $315.00 CITY OF CORCORAN PW Director Hours Jun20 6/30/2020 063020 $581.89 CARSON, CLELLAND & SCHREDER Eaglebrook Church #20-013 7/14/2020 30676 $3,659.75 LANDFORM Eaglebrook Church #20-013 7/14/2020 30676 $556.00 LANDFORM Eagle Brook Church PP, SP and CUP 20-023 7/16/2020 071620 $6,745.90 WENCK ASSOCIATES, INC. Eagle Brook Church #20-013 7/16/2020 071620 $643.50 WENCK ASSOCIATES, INC. Eagle Brook Church #20-013 7/30/2020 073020 $1,745.63 CARSON, CLELLAND & SCHREDER Eaglebrook Church #20-013 7/31/2020 073120 $90.00 CITY OF CORCORAN PW Director Hours Jul20 8/11/2020 $3,058.25 LANDFORM Eagle Brook Church PP, SP and CUP 20-023 8/19/2020 081920 $73.50 WENCK ASSOCIATES, INC. Eagle Brook Church #20-013 8/19/2020 081920 $672.00 WENCK ASSOCIATES, INC. Eagle Brook Church #20-013 8/26/2020 082620 $1,615.03 CARSON, CLELLAND & SCHREDER Eagle Brook Church Driveway Easement Cancellation 8/31/2020 083120 $45.00 CITY OF CORCORAN PW Director Hours Aug20 9/10/2020 091020 $960.00 WENCK ASSOCIATES, INC. Eagle Brook Church #20-013 9/10/2020 091020 $135.00 WENCK ASSOCIATES, INC. Eagle Brook Church WCA 9/11/2020 30868 $2,119.75 LANDFORM Eagle Brook Church PP, SP and CUP 20-023 9/30/2020 093020 $3,360.03 CARSON, CLELLAND & SCHREDER Eaglebrook Church #20-013 10/8/2020 30984 $1,285.75 LANDFORM Eagle Brook Church PP, SP and CUP 20-023 10/15/2020 101520 $77.50 WENCK ASSOCIATES, INC. Eagle Brook Church #20-013 10/15/2020 101520 $135.00 WENCK ASSOCIATES, INC. Eagle Brook Church WCA Total Charges $53,889.71 51,729.71 ($24,854.71)Current Escrow Balance Total Engineering = $31,385.00 To Replenish Escrow Account Total Planning = $13,006.50 $24,854.71 TOTAL AMOUNT DUE Total Legal = $7,338.21 Total Other = $2,160.00 Cain Road 21-022 ($238.51)Total Escrow (Positive Escrow Balance/ (Owe City)) 500-20362 --> 100-22205-015 Receipt Date Receipt #Amount Payor Comments 6/29/2021 5699 $1,000.00 GALBRAITH, MICHAEL & KATHERINE PROJECT #21-022; VACATION CAIN ROAD Total Receipts $1,000.00 Invoice Date Invoice #Amount Vendor Comments 7/27/2021 07272021 $35.63 CARSON, CLELLAND & SCHREDER CAIN ROAD VACATION 8/13/2021 31988 $35.50 LANDFORM CAIN ROAD VACATION 21-022 9/30/2021 93021 $31.92 CITY OF CORCORAN 8/13/2021 CITY PLANNER TIME 9/30/2021 93021 $16.54 CITY OF CORCORAN 7/14/2021 CITY PLANNER TIME 9/30/2021 93021 $66.18 CITY OF CORCORAN 7/29/2021 CITY PLANNER TIME 9/30/2021 93021 $31.92 CITY OF CORCORAN 8/5/2021 CITY PLANNER TIME 9/30/2021 93021 $15.96 CITY OF CORCORAN 8/11/2021 CITY PLANNER TIME 10/21/2021 102121 $16.54 CITY OF CORCORAN 8/11/2021 CITY PLANNER TIME 10/21/2021 102121 $33.08 CITY OF CORCORAN 8/13/2021 CITY PLANNER TIME 10/21/2021 102121 $15.96 CITY OF CORCORAN 7/14/2021 CITY PLANNER TIME 10/21/2021 102121 $63.82 CITY OF CORCORAN 7/29/2021 CITY PLANNER TIME 10/21/2021 102121 $33.08 CITY OF CORCORAN 8/5/2021 CITY PLANNER TIME 12/31/2021 123121 $32.50 CITY OF CORCORAN 12/21/21 CITY PLANNER TIME 1/31/2022 3240 $32.50 CITY OF CORCORAN JAN 2022 PLANNER'S TIME 1/31/2022 3240 $32.50 CITY OF CORCORAN JAN 2022 PLANNER'S TIME 1/31/2022 3240 $32.50 CITY OF CORCORAN JAN 2022 PLANNER'S TIME 2/28/2022 3241 $32.50 CITY OF CORCORAN FEB 2022 PLANNER'S TIME 2/28/2022 3241 $32.50 CITY OF CORCORAN FEB 2022 PLANNER'S TIME 3/15/2022 32660 $182.50 LANDFORM CAIN ROAD 21-022 3/31/2022 3238 $73.00 RECODE EXPENDITURES - LANDFORM 32608 RECODE FROM 100-22205-024 (CAIN RD VACATION 21-022) 03/15/2022 1243 391.88 CARSON, CLELLAND & SCHREDER GALBRAITH VACATION APPLICATION Reclass from 100-00000-22205 Total Charges $1,238.51 718.51 ($238.51)Current Escrow Balance Total Engineering = $.00 To Replenish Escrow Account Total Planning = $291.00 $238.51 TOTAL AMOUNT DUE Total Legal = $427.51 Total Other = $520.00 Community Development Department 2025 Budget Briefing Agenda Item 8a. 2024 Organizational Chart 2025 Organizational Chart Community Development Department Budget Summary Business Unit Total 2024 Budget Total 2025 Budget 2024/2025 Difference % Change Planning $271,675 $418,336 $146,661 53.98% Code Enforcement $66,000 $0 $(66,000)-100% Construction Services $725,300 $796,430 $71,130 9.81% Recreation $162,540 $275,066 $112,526 69.23% Total $1,225,515 $1,489,832 $264,317 21.57% Community Development Department Budget Summary Budget Item Total 2024 Budget Total 2025 Budget 2024/2025 Difference % Change Comments Planning Personnel Costs (Wages, Benefits, Training, Professional Memberships) $191,825 $325,036 $133,211 69.44%-2024 budget did not include CD Director position. -2025 budget includes 70% of CD Director and 60% CD Assistant personnel costs. -Includes personnel costs previously listed under Code Enforcement for Planner/Planning Technician -Increase cost of benefits/workers compensation insurance Code Enforcement $66,000 $0 -$66,000 -100%-Code enforcement budget lines items are now included within the Planning division budget for simplification. Community Development Department Budget Summary Budget Item Total 2024 Budget Total 2025 Budget 2024/2025 Difference % Change Comments Construction Services Professional Services $400,000 $450,000 $50,000 12.5%-Increased building permit review and building inspections anticipated based on developments/subdivisions approved in 2024. Recreation Personnel Costs $132,500 $221,266 $88,766 66.99%-Some personnel costs moved from Parks budget to deconflict with Public Works maintenance budget. -2025 budget includes 100% of Recreation Manager position (50% under Parks in 2024) -2025 budget Includes ice rink attendants budgeted under Parks in 2024. -15% of CD Director position. -20% of CD Assistant position. Community Development Department Budget Summary Budget Item Total 2024 Budget Total 2025 Budget 2024/2025 Difference Comments Recreation Community Engagement Program N/A $22,100 $22,100 -Community Engagement formalized as a Recreation division function with the implementation of the Community Development Department. -Community events previously paid for by various budget lines from various departments (e.g., $7,000 for Night to Unite previously budgeted under PD). -Fund will be used to cover the costs of City events including Night to Unite, Bark in the Park, Holiday Toy & Food Drive, and safety events/workshops. Request 1.Provide feedback on the proposed material budget changes. 2.Authorize staff to proceed with recruitment and hiring of the Community Development Assistant position with a start date no earlier than January 2, 2025 (staff report included as attachment 8a.2). Attachment 8a.1 2024 2025 Difference % Change Total Community Development 1,225,515 1,489,832 $264,317 21.6% STAFF REPORT Attachment 8a.2 Council Meeting: November 14, 2024 Prepared By: Natalie Davis McKeown Topic: Community Development Assistant Hire Action Required: Authorization Summary The Community Development Department was created in April of this year. The previous Planner was appointed to Community Development Director, and the Planning Technician was hired as the Planner. The Planning Technician role has since remained vacant. All three divisions of the Community Development Department are in need of immediate administrative assistance to improve customer service, effectiveness, and efficiency across the department. As part of the 2025 budget, the Planning Technician position is proposed to be repurposed to the Community Development Assistant. Due to an ongoing backlog of work, staff requests authorization to move forward with the recruiting and hiring of the Community Development Assistant role now to allow for a start date as early as January 2, 2025. Enclosed is the draft job description at an anticipated Grade 6 level. The job description and grading are subject to change with the finalization of the Compensation and Classification study. Minimal changes are expected for this position as a result of the study. Financial/Budget The position is already budgeted for 2025 for an anticipated start date of January 2, 2025. Council Action Authorize staff to begin the hiring process for a Community Development Assistant to start as early as January 2, 2025. Attachments 8a.3 Community Development Assistant Job Description 8a.4 Community Development Department Organizational Structure City of Corcoran | Community Development Assistant | 1 ©2024 Community Development Assistant Department Community Development Reports To Community Development Director Supervises None FLSA Status Non-Exempt, Full Time Grade 6 Union Status Non-Union Position Details The Community Development Assistant will provide routine administrative support for all divisions within the Community Development Department: Planning, Construction Services, and Recreation and Engagement. This position will receive regular work direction from the Planner, Parks and Recreation Manager, and Construction Services Manager. Professional/Technical Duties and Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed, with or without reasonable accommodation. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. •Draft minutes, prepare agenda packets, consolidate comments, and set up the Council Chambers for the Planning and Parks and Trails Commissions. •Attend Parks and Trails Commission meetings to assist the Parks and Recreation and Engagement Supervisor and manage public hearing notices for the Planning Commission. •Distribute land use and permit application materials to relevant departments, consultants, and external agencies. •Set-up land use accounts and schedule development meetings for the Planner and Community Development Director. •Manage records and maintain zoning and code enforcement databases. •Intake and process payments and invoices for land use applications, zoning and construction permits, and facility rentals. •Assist in the tracking of planning application escrow accounts. •Handle emails, calls, and front desk coverage for the department, and assist with basic inquiries for each division. •Maintain all Community Development Divisions web pages on the City website. •Assist with maintaining the development projects map, the creation of department advertising materials, and planning of community engagement activities and events. •Assist in the establishment of new workflows and procedures to improve record management. •Collaborate with the City Clerk to implement and regularly use Granicus for commission meeting packets. •Digitize historical Planning files and building permit backlog, organize and quality check documents in Laserfiche. Attachment 8a.3 City of Corcoran | Community Development Assistant | 2 ©2024 • Assist in coordinating City signatures on Planning Division documents with the City Clerk. • Perform other job-related duties as assigned. Position Requirements Knowledge, Skills, and Abilities • Understanding of community development processes and terminology. • Strong organizational and multitasking abilities. • Excellent verbal and written communication skills. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook). • Ability to provide exceptional customer service. • Ability to coordinate and collaborate effectively with various departments and personnel. • Capable of managing and prioritizing multiple tasks and projects. • Strong attention to detail and accuracy in document handling. • Ability to work independently and as part of a team. • Adaptability to changing priorities and demands in a dynamic work environment. Minimum Education and Experience • High school diploma or GED. • Experience working in a fast-paced work environment. Desired Education and Experience Experience working with a document management of project tracking software is preferred. Physical Demands and Work Environment The physical demands described are representative of those that must be met by an employee to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in a normal office environment with frequent interactions with the public. Limited lifting of 25lbs or less is required. Activities that occur constantly (5–8 hours/shift): hearing, talking, sitting Activities that occur frequently (2–5 hours/shift): repetitive motions, eye/hand/foot coordination Activities that occur occasionally (up to 2 hours/shift): standing, walking, lifting, carrying, pushing, pulling, kneeling, crouching, reaching, handling, feeling Activities that occur rarely (do not exist as regular part of job): climbing, balancing, stooping, crawling, grasping City of Corcoran is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss potential accommodations with the employer. Core Values • Honesty, Ethics, Integrity • Community Pride and Partnership • Efficient and Effective Service Delivery • Community Safety • Fiscal Responsibility City of Corcoran | Community Development Assistant | 3 ©2024 •Transparency •Responsible Decision Making Employee signature below constitutes employee’s understanding of the requirements, essential functions, and duties of the position. Employee Name Employee Signature Date EEO Policy: The City of Corcoran is committed to providing equal employment opportunities to all employees and applicants for employment without regard to any legally-recognized basis “protected class” including but not limited to: veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, sexual orientation or marital preference, genetic information or any other protected class under federal, state, or local law. Community Development Director 1 FTE Recreation Manager 1 FTE Planner 1 FTE Construction Services Manager 1 FTE Recreation Coordinator (Seasonal) Rink Attendants (Seasonal, Part -time) Park Planner (Contract) Building Official/ Inspectors (Contract) Construction Services Coordinator 1 FTE Community Development Assistant 1 FTE Consultant Planner (Contract) Corcoran Citizens City Council Commissions (Charter, Planning, Parks & Trails) City Attorney (Contract) City Administrator Community Development Department Organizational Chart Attachment 8a.4 Public Works Department Budget Presentation Public Works Department Organizational Chart The Public Works Department currently has two unfilled positions: Utility Superintendent Utility Maintenance Worker Public Works Budget Summary Business Unit Total 2024 Budget Total 2025 Budget 2024/2025 Difference % Change Highways, Streets & Roadways $1,541,900 $1,676,099 $134,199 8.8% Paved Streets $320,000 $375,000 $55,000 17.2% Unpaved Streets $400,000 $515,000 $115,000 28.8% Ice & Snow Removal $62,100 $72,100 $10,000 16.1% Engineering $367,200 $367,015 ($185)-0.1% Recycling* (see Administration)$13,600 $13,600 ------ Recreation* (see Community Development)------------ Parks $169,400 $166,838 ($2,5632)-1.5% Total Public Works Budget $2,874,200 $3,185,652 $311,452 9.8% Highways, Streets, and Roadways Budget Item 2024 Budget 2025 Budget 2024/2025 Difference % Change Comments 100-43100-50111 (Part Time Employees- Regular)$7,000 $38,124 $31,124 444.6% Additional part time staff (0.5FTE) needed for increase in park acreage and roads maintained by city 100-43100-50211 (Streetscape Beautification)---$20,000 $20,000 --- Maintenance & streetscape items such as flower baskets, banners, etc. Note: decreased from previously presented budget of $100,000 100-43100-50381 (Electric Utilities)$20,000 $60,000 $40,000 200.0% Projected electricity rates for city accepted streetlights Paved Streets Budget Item 2024 Budget 2025 Budget 2024/2025 Difference % Change Comments 100-43121-50400 (Repair & Maintenance- Contract)$300,000 $350,000 $50,000 16.7% $50,000 increase in pavement overlay costs Unpaved Streets Budget Item 2024 Budget 2025 Budget 2024/2025 Difference % Change Comments 100-43122-50224 (Street Maintenance Materials)$125,000 $165,000 $40,000 32.0%$40,000 increase in gravel bids 100-43122-50400 (Repair & Maintenance- Contract)$275,000 $350,000 $75,000 27.3% $40,000 increase in gravel hauling bids $35,000 increase in dust control bids Parks Budget Item 2024 Budget 2025 Budget 2024/2025 Difference % Change Comments 100-45200-50101 (Full Time Employees-Regular)$21,500 ---($25,078)-116.6% Reallocation of recreation staff to Community Development Revenue Budget Item 2024 Budget 2025 Budget 2024/2025 Difference % Change Comments 100-00000-33418 (Municipal State Aid for Streets- Maintenance) $175,000 $200,000 $25,000 14.3% Increased mileage and traffic counts formulaic by State 2023 2024 2025 2024/2025 2024/2025 G/L Account Account Description Actual Budget Budget $$ Difference % Change GENERAL FUND REVENUE TAXES 100-00000-31000 31000 GENERAL PROPERTY TAXES 6,233,945 7,187,648 8,256,118 1,068,470 14.9% 100-00000-31020 31020 DELINQUENT PROPERTY TAXES - - - - - TOTAL TAXES 6,233,945 7,187,648 8,256,118 1,068,470 14.9% LICENSES AND PERMITS 100-00000-32100 32100 BUSINESS LICENSES & PERMITS 46,050 5,450 10,000 4,550 83.5% 100-00000-32110 32110 LIQUOR LICENSE FEE 15,525 15,750 15,750 - 0.0% 100-00000-32210 32210 BUILDING PERMITS 1,210,078 800,000 875,000 75,000 9.4% 100-00000-32220 32220 GAS INSTALLATION PERMITS 13,475 13,500 13,300 (200) -1.5% 100-00000-32230 32230 PLUMBING CONNECTION PERMITS 43,048 40,000 40,000 - 0.0% 100-00000-32260 32260 SIGN PERMITS 1,345 750 750 - 0.0% 100-00000-32270 32270 MECHANICAL PERMITS 60,600 55,000 55,000 - 0.0% 100-00000-32290 32290 WETLAND PERMIT FEES 3,000 1,500 3,000 1,500 100.0% TOTAL LICENSES AND PERMITS 1,393,121 931,950 1,012,800 80,850 8.7% INTERGOVERNMENTAL REVENUE 100-00000-33400 33400 STATE GRANTS AND AIDS 46,953 - 29,631 29,631 - 100-00000-33416 33416 POLICE TRAINING REIMBURSEMENT 14,771 12,500 13,500 1,000 8.0% 100-00000-33418 33418 MUNICIPAL STATE AID FOR STREETS - MAINTENANCE 157,444 175,000 200,000 25,000 14.3% 100-00000-33423 33423 POLICE STATE AID 407,008 80,000 80,000 - 0.0% 100-00000-33426 33426 AGRICULTURAL MARKET VALUE CREDIT 22,026 30,000 30,000 - 0.0% 100-00000-33429 33429 STATE AID - PERA - - - - - 100-00000-33615 33615 COUNTY RECYCLING GRANT 13,830 14,000 14,000 - 0.0% 100-00000-33620 33620 OTHER COUNTY GRANTS AND AIDS 10,320 10,000 10,000 - 0.0% 100-42100-33631 33631 AEM - FEDERAL GRANTS 648,981 100-00000-33640 33640 TOWARD ZERO DEATH GRANT 29,524 12,000 12,000 - 0.0% TOTAL INTERGOVERNMENTAL REVENUE 1,350,857 333,500 389,131 55,631 16.7% 2025 PRELIMINARY BUDGET - GENERAL FUND 2023 2024 2025 2024/2025 2024/2025 G/L Account Account Description Actual Budget Budget $$ Difference % Change PUBLIC WORKS & PARKS HIGHWAY, STREETS & ROADWAYS 100-43100-50101 50101 FULL-TIME EMPLOYEES - REGULAR 584,240 785,600 805,458 19,858 2.5% 100-43100-50102 50102 FULL-TIME EMPLOYEES - OVERTIME 63,753 53,300 53,000 (300) -0.6% 100-43100-50111 50111 PART-TIME EMPLOYEES - REGULAR 23,403 7,000 38,124 31,124 444.6% 100-43100-50112 50112 PART-TIME EMPLOYEES - OVERTIME - - - - - 100-43100-50121 50121 PERA 48,630 62,900 60,410 (2,490) -4.0% 100-43100-50122 50122 FICA 39,795 52,500 52,303 (197) -0.4% 100-43100-50126 50126 MEDICARE 9,307 12,300 12,232 (68) -0.6% 100-43100-50130 50130 EMPLOYER PAID INSURANCE 120,667 161,300 162,502 1,202 0.7% 100-43100-50140 50140 UNEMPLOYMENT COMPENSATION 8,885 - - - - 100-43100-50200 50200 OFFICE SUPPLIES - 1,000 1,000 - 0.0% 100-43100-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES 1,804 7,500 7,500 - 0.0% 100-43100-50210 50210 OPERATING SUPPLIES 20,880 43,500 45,000 1,500 3.4% 100-43100-50211 50211 STREETSCAPE BEAUTIFICATION - - 20,000 100-43100-50212 50212 MOTOR FUELS 56,652 60,000 65,000 5,000 8.3% 100-43100-50220 50220 REPAIR AND MAINTENANCE SUPPLIES 59,856 75,000 78,500 3,500 4.7% 100-43100-50223 50223 BUILDING REPAIR SUPPLIES 9,752 15,000 20,000 5,000 33.3% 100-43100-50225 50225 LANDSCAPE/DITCH MATERIALS 27,111 43,000 45,000 2,000 4.7% 100-43100-50226 50226 SIGN REPAIR MATERIALS 7,371 10,000 10,000 - 0.0% 100-43100-50300 50300 PROFESSIONAL SERVICES 3,153 - - - - 100-43100-50307 50307 PERSONNEL ADMINISTRATION - 15,000 12,000 (3,000) -20.0% 100-43100-50321 50321 TELEPHONE 8,043 11,500 12,500 1,000 8.7% 100-43100-50323 50323 RADIO UNITS 3,887 5,000 5,000 - 0.0% 100-43100-50350 50350 GENERAL NOTICES AND PUB INFO 230 500 - (500) -100.0% 100-43100-50365 50365 WORKER'S COMPENSATION INSURANCE 34,469 35,000 40,570 5,570 15.9% 100-43100-50380 50380 UTILITY SERVICES 13,825 22,000 22,000 - 0.0% CITY OF CORCORAN 2025 PRELIMINARY BUDGET - GENERAL FUND 100-43100-50381 50381 ELECTRIC UTILITIES 19,401 20,000 60,000 40,000 200.0% 100-43100-50400 50400 REPAIR AND MAINTENANCE - CONTRACT 8,282 9,000 10,000 1,000 11.1% 100-43100-50401 50401 REPAIR AND MAINT - BUILDINGS 2,822 10,000 10,000 - 0.0% 100-43100-50403 50403 REPAIR AND MAINT - VEHICLES 14,267 10,000 12,500 2,500 25.0% 100-43100-50417 50417 UNIFORMS 14,938 13,500 15,000 1,500 11.1% 100-43100-50430 50430 MISCELLANEOUS EXPENSE - - - - - 100-43100-50433 50433 DUES AND MEMBERSHIPS - 500 500 - 0.0% 100-43100-50810 50810 REFUNDS & REIMBURSEMENT - - - - - 100-43100-50811 50811 INSURANCE REFUNDS - - - - - TOTAL HIGHWAY, STREETS & ROADWAYS 1,205,423 1,541,900 1,676,099 134,199 8.7% PAVED STREETS 100-43121-50224 50224 STREET MAINTENANCE MATERIALS 34,098 20,000 25,000 5,000 25.0% 100-43121-50400 50400 REPAIR AND MAINTENANCE - CONTRACT 104,707 300,000 350,000 50,000 16.7% TOTAL PAVED STREETS 138,805 320,000 375,000 55,000 17.2% UNPAVED STREETS 100-43122-50224 50224 STREET MAINTENANCE MATERIALS 119,508 125,000 165,000 40,000 32.0% 100-43122-50400 50400 REPAIR AND MAINTENANCE - CONTRACT 229,075 275,000 350,000 75,000 27.3% TOTAL UNPAVED STREETS 348,582 400,000 515,000 115,000 28.8% ICE & SNOW REMOVAL 100-43125-50210 50210 OPERATING SUPPLIES 44,848 60,000 70,000 10,000 16.7% 100-43125-50300 50300 PROFESSIONAL SERVICES - 2,100 2,100 - 0.0% TOTAL ICE & SNOW REMOVAL 44,848 62,100 72,100 10,000 16.1% ENGINEERING 100-43170-50101 50101 FULL-TIME EMPLOYEES - REGULAR 57,800 205,200 194,235 (10,965) -5.3% 100-43170-50102 50102 FULL-TIME EMPLOYEES - OVERTIME - - - - - 100-43170-50111 50111 PART-TIME EMPLOYEES - REGULAR - - - - - 100-43170-50121 50121 PERA 4,335 15,500 14,568 (932) -6.0% 100-43170-50122 50122 FICA 3,517 12,800 12,043 (757) -5.9% 100-43170-50126 50126 MEDICARE 822 3,000 2,817 (183) -6.1% 100-43170-50130 50130 EMPLOYER PAID INSURANCE 2,385 39,200 38,142 (1,058) -2.7% 100-43170-50300 50300 PROFESSIONAL SERVICES 108,330 80,000 80,000 - 0.0% 100-43170-50307 50307 PERSONNEL ADMINISTRATION - 1,500 4,500 3,000 200.0% 100-43170-50309 50309 WATERSHED LGU 8,651 10,000 12,500 2,500 25.0% 100-43170-50365 50365 WORKER'S COMPENSATION INSURANCE 8,210 TOTAL ENGINEERING 185,840 367,200 367,015 (185) -0.1% RECYCLING 100-43201-50210 50210 OPERATING SUPPLIES 4,751 3,600 3,600 - 0.0% 100-43201-50300 50300 PROFESSIONAL SERVICES 10,465 10,000 10,000 - 0.0% TOTAL RECYCLING 15,216 13,600 13,600 - 0.0% RECREATION*See Community Development Department Budget PARKS 100-45200-50101 50101 FULL-TIME EMPLOYEES - REGULAR 51,561 21,500 - (25,078) -116.6% 100-45200-50102 50102 FULL-TIME EMPLOYEES - OVERTIME 14 200 - (200) -100.0% 100-45200-50111 50111 PART-TIME EMPLOYEES - REGULAR 9,193 35,200 51,152 15,952 45.3% 100-45200-50121 50121 PERA 2,858 1,700 (3,494) (5,194) -305.5% 100-45200-50122 50122 FICA 3,891 3,600 6,428 2,828 78.6% 100-45200-50126 50126 MEDICARE 910 900 1,504 604 67.1% 100-45200-50130 50130 EMPLOYER PAID INSURANCE 9,625 4,700 (9,822) (14,522) -309.0% 100-45200-50140 50140 UNEMPLOYMENT COMPENSATION - - - - - 100-45200-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES - 100 100 - 0.0% 100-45200-50210 50210 OPERATING SUPPLIES 25,411 34,000 50,000 16,000 47.1% 100-45200-50221 50221 REPAIRS AND MAINTENANCE SUPPLIES - EQUIP 43,644 43,000 50,000 7,000 16.3% 100-45200-50261 50261 RECREATION PROGRAMMING - - - - - 100-45200-50300 50300 PROFESSIONAL SERVICES 750 1,000 1,000 - 0.0% 100-45200-50321 50321 TELEPHONE - 2,000 2,000 - 0.0% 100-45200-50365 50365 WORKER'S COMPENSATION INSURANCE 9,935 10,000 5,470 (4,530) -45.3% 100-45200-50380 50380 UTILITY SERVICES 4,946 6,500 7,500 1,000 15.4% 100-45200-50381 50381 ELECTRIC UTILITIES 1,742 2,500 2,500 - 0.0% 100-45200-50382 50382 WATER & SEWER 753 2,500 2,500 - 0.0% 100-45200-50417 50417 UNIFORMS - - - - - 100-45200-50433 50433 DUES AND MEMBERSHIPS (25) - - - - 100-45200-50530 50530 IMPROVEMENTS OTHER THAN BLDGS 46,953 - - - - 100-45200-50810 50810 REFUNDS & REIMBURSEMENT - - - - - TOTAL PARKS 212,160 169,400 166,838 (2,562) -1.5% TOTAL PUBLIC WORKS & PARKS 3,036,740 2,874,200 3,185,652 311,452 9.8% STAFF REPORT Agenda Item 8c Council Meeting: November 14, 2024 Prepared By: Deb Johnson Topic: 2024 General Election Canvassing Action Required: Approval Summary of Request: Per Minnesota Statutes, election results must be canvassed no sooner than three days following the election and no later than ten days following the election (November 8 – November 15, 2024). Once the results are received by the County, staff will update the final resolution and present additional reports at the meeting. Financial/Budget: NA Options: 1. Canvass November 5, 2024 municipal election results and adopt Resolution 2024-122 Canvassing the November 5, 2024 Municipal Election Returns and Declaring Results. Recommendation 1. Canvass November 5, 2024 municipal election results and adopt Resolution 2024-122 Canvassing the November 5, 2024 Municipal Election Returns and Declaring Results. Council Action: Canvass November 5, 2024 municipal election results and consider a motion to adopt Resolution 2024-122 Canvassing the November 5, 2024 Municipal Election Returns and Declaring Results. Attachments: 1.Resolution 2024-122 Canvassing the November 5, 2024 Municipal Election Returns and Declaring Results. 2.Abstract of General Election Votes Cast 2024 3.2024 General Election Write In Votes Cast (to be provided at meeting) City of Corcoran November 14, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-122 Page 1 of 1 Motion by: Seconded by: A RESOLUTION CANVASSING THE NOVEMBER 5, 2024 MUNICIPAL ELECTION RETURNS AND DECLARING RESULTS WHEREAS, the City held a municipal election on November 5, 2024; and WHEREAS, the City Clerk has prepared a summary of the returns of the November 5, 2024 municipal election; and WHEREAS, the Corcoran City Council must canvass the municipal election returns and declare the results within three to ten days after a general election. NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran City Council that the following returns are hereby canvassed and declared official results of the November 5, 2024 general municipal election. Mayor _____________ Votes Tom McKee 3,602 Write In 83 Council Members – 4 Year Term Votes Dean Vehrenkamp 1,755 Michelle R. Friedrich 1,474 Craig Espelien 1,187 Jason Woody 930 Anthony Wychgram 584 Write In 51 Council Member Special Election Votes Mark Lanterman 2,842 Write In 45 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Lanterman, Mark Lanterman, Mark Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 14th day of November, 2024. ________________________________ Tom McKee – Mayor ATTEST: ____________________________________ City Seal Debra Johnson – City Clerk Abstract of Votes Cast In the Precincts of the City of Corcoran State of Minnesota at the State General Election Held Tuesday, November 5, 2024 as compiled from the official returns. Agenda Item 8c2. Abstract print version 45130, generated 11/7/2024 1:48:34 PM Summary of Totals City of Corcoran Tuesday, November 5, 2024 State General Election Number of persons registered as of 7 a.m.5460 Number of persons registered on Election Day 334 Number of accepted regular, military, and overseas absentee ballots and mail ballots 2753 Number of federal office only absentee ballots 6 Number of presidential absentee ballots 0 Total number of persons voting 5070 Abstract print version 45130, generated 11/7/2024 1:48:34 PM Page 1 of 7 KEY TO PARTY ABBREVIATIONS NP - Nonpartisan Mayor (Corcoran) NP Tom McKee 3602 WI WRITE-IN 83 Council Member (Corcoran) (Elect 2) NP Anthony Wychgram 584 NP Dean Vehrenkamp 1755 NP Craig Espelien 1187 NP Michelle R. Friedrich 1474 NP Jason Woody 930 WI WRITE-IN 51 Special Election for Council Member (Corcoran) NP Mark Lanterman 2842 WI WRITE-IN 45 Summary of Totals City of Corcoran Tuesday, November 5, 2024 State General Election Page 2 of 7 Detail of Election Results City of Corcoran Tuesday, November 5, 2024 State General Election Precinct Persons Registered as of 7 A.M. Persons Registered on Election Day Total Number of Persons Voting 27 0500 : CORCORAN P-01 1576 83 1472 27 0505 : CORCORAN P-02 1940 155 1838 27 0510 : CORCORAN P-03 1944 96 1760 City of Corcoran Total:5460 334 5070 Page 3 of 7 Detail of Election Results City of Corcoran Tuesday, November 5, 2024 State General Election Office Title: Mayor (Corcoran) Precinct NP Tom McKee WI WRITE-IN 27 0500 : CORCORAN P-01 943 35 27 0505 : CORCORAN P-02 1345 28 27 0510 : CORCORAN P-03 1314 20 Total:3602 83 Office Title: Council Member (Corcoran) (Elect 2) Precinct NP Anthony Wychgram NP Dean Vehrenkamp NP Craig Espelien NP Michelle R. Friedrich NP Jason Woody 27 0500 : CORCORAN P-01 241 597 187 361 364 27 0505 : CORCORAN P-02 137 603 668 544 242 27 0510 : CORCORAN P-03 206 555 332 569 324 Total:584 1755 1187 1474 930 Precinct WI WRITE-IN 27 0500 : CORCORAN P-01 13 27 0505 : CORCORAN P-02 23 27 0510 : CORCORAN P-03 15 Total:51 Page 4 of 7 Detail of Election Results City of Corcoran Tuesday, November 5, 2024 State General Election Office Title: Special Election for Council Member (Corcoran) Precinct NP Mark Lanterman WI WRITE-IN 27 0500 : CORCORAN P-01 733 17 27 0505 : CORCORAN P-02 1098 17 27 0510 : CORCORAN P-03 1011 11 Total:2842 45 Page 5 of 7 We, the legally constituted county canvassing board, certify that we have herein specified the names of the persons receiving votes and the number of votes received by each office voted on, and have specified the number of votes for and against each question voted on, at the State General Election held on Tuesday, November 5, 2024 As appears by the returns of the election precincts voting in this election, duly returned to, filed, opened, and canvassed, and now remaining on file in the office of the City of Corcoran Clerk. Witness our official signature at ________________________________ in _________________________ County this _____________ day of ______________, 2024. ____________________________________________________________________________ Member of canvassing board ____________________________________________________________________________ Member of canvassing board ____________________________________________________________________________ Member of canvassing board ____________________________________________________________________________ Member of canvassing board ____________________________________________________________________________ Member of canvassing board ____________________________________________________________________________ Member of canvassing board ____________________________________________________________________________ Member of canvassing board Page 6 of 7 State of Minnesota City of Corcoran I, __________________________________________________, Clerk of the City of Corcoran do hereby certify the within and foregoing __________________ pages to be a full and correct copy of the original abstract and return of the votes cast in the City of Corcoran State General Election held on Tuesday, November 5, 2024. Witness my hand and official seal of office this ________ day of ________________, 2024. ______________________________________________ Page 7 of 7 Contest Name Write-In Snippet Precinct Reporting Group Council Member City of Corcoran Corcoran P-01 Absentee Council Member City of Corcoran Corcoran P-01 Absentee Council Member City of Corcoran Corcoran P-01 Absentee Council Member City of Corcoran Corcoran P-01 Absentee Council Member City of Corcoran Corcoran P-01 Polling Place Council Member City of Corcoran Corcoran P-01 Polling Place Council Member City of Corcoran Corcoran P-01 Polling Place Council Member City of Corcoran Corcoran P-01 Polling Place Council Member City of Corcoran Corcoran P-01 Polling Place Write-in Name Selection 2024 State General Election - Restored Hennepin County,Minnesota November 7, 2024 Agenda Item 8c3. Council Member City of Corcoran Corcoran P-01 Polling Place Council Member City of Corcoran Corcoran P-01 Polling Place Council Member City of Corcoran Corcoran P-01 Polling Place Council Member City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Absentee Mayor City of Corcoran Corcoran P-01 Absentee Mayor City of Corcoran Corcoran P-01 Absentee Mayor City of Corcoran Corcoran P-01 Absentee Mayor City of Corcoran Corcoran P-01 Absentee Mayor City of Corcoran Corcoran P-01 Absentee Mayor City of Corcoran Corcoran P-01 Absentee Mayor City of Corcoran Corcoran P-01 Absentee Mayor City of Corcoran Corcoran P-01 Absentee Mayor City of Corcoran Corcoran P-01 Absentee Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Mayor City of Corcoran Corcoran P-01 Polling Place Special Election for Council Member City of Corcoran Corcoran P-01 Absentee Special Election for Council Member City of Corcoran Corcoran P-01 Absentee Special Election for Council Member City of Corcoran Corcoran P-01 Absentee Special Election for Council Member City of Corcoran Corcoran P-01 Absentee Special Election for Council Member City of Corcoran Corcoran P-01 Absentee Special Election for Council Member City of Corcoran Corcoran P-01 Polling Place Special Election for Council Member City of Corcoran Corcoran P-01 Polling Place Special Election for Council Member City of Corcoran Corcoran P-01 Polling Place Special Election for Council Member City of Corcoran Corcoran P-01 Polling Place Special Election for Council Member City of Corcoran Corcoran P-01 Polling Place Special Election for Council Member City of Corcoran Corcoran P-01 Polling Place Special Election for Council Member City of Corcoran Corcoran P-01 Polling Place Special Election for Council Member City of Corcoran Corcoran P-01 Polling Place Special Election for Council Member City of Corcoran Corcoran P-01 Polling Place Special Election for Council Member City of Corcoran Corcoran P-01 Polling Place Special Election for Council Member City of Corcoran Corcoran P-01 Polling Place Special Election for Council Member City of Corcoran Corcoran P-01 Polling Place Council Member City of Corcoran Corcoran P-02 Absentee Council Member City of Corcoran Corcoran P-02 Absentee Council Member City of Corcoran Corcoran P-02 Absentee Council Member City of Corcoran Corcoran P-02 Absentee Council Member City of Corcoran Corcoran P-02 Absentee Council Member City of Corcoran Corcoran P-02 Absentee Council Member City of Corcoran Corcoran P-02 Absentee Council Member City of Corcoran Corcoran P-02 Absentee Council Member City of Corcoran Corcoran P-02 Absentee Council Member City of Corcoran Corcoran P-02 Absentee Council Member City of Corcoran Corcoran P-02 Absentee Council Member City of Corcoran Corcoran P-02 Polling Place Council Member City of Corcoran Corcoran P-02 Polling Place Council Member City of Corcoran Corcoran P-02 Polling Place Council Member City of Corcoran Corcoran P-02 Polling Place Council Member City of Corcoran Corcoran P-02 Polling Place Council Member City of Corcoran Corcoran P-02 Polling Place Council Member City of Corcoran Corcoran P-02 Polling Place Council Member City of Corcoran Corcoran P-02 Polling Place Council Member City of Corcoran Corcoran P-02 Polling Place Council Member City of Corcoran Corcoran P-02 Polling Place Council Member City of Corcoran Corcoran P-02 Polling Place Council Member City of Corcoran Corcoran P-02 Polling Place Mayor City of Corcoran Corcoran P-02 Absentee Mayor City of Corcoran Corcoran P-02 Absentee Mayor City of Corcoran Corcoran P-02 Absentee Mayor City of Corcoran Corcoran P-02 Absentee Mayor City of Corcoran Corcoran P-02 Absentee Mayor City of Corcoran Corcoran P-02 Absentee Mayor City of Corcoran Corcoran P-02 Absentee Mayor City of Corcoran Corcoran P-02 Absentee Mayor City of Corcoran Corcoran P-02 Absentee Mayor City of Corcoran Corcoran P-02 Absentee Mayor City of Corcoran Corcoran P-02 Absentee Mayor City of Corcoran Corcoran P-02 Absentee Mayor City of Corcoran Corcoran P-02 Absentee Mayor City of Corcoran Corcoran P-02 Absentee Mayor City of Corcoran Corcoran P-02 Absentee Mayor City of Corcoran Corcoran P-02 Polling Place Mayor City of Corcoran Corcoran P-02 Polling Place Mayor City of Corcoran Corcoran P-02 Polling Place Mayor City of Corcoran Corcoran P-02 Polling Place Mayor City of Corcoran Corcoran P-02 Polling Place Mayor City of Corcoran Corcoran P-02 Polling Place Mayor City of Corcoran Corcoran P-02 Polling Place Mayor City of Corcoran Corcoran P-02 Polling Place Mayor City of Corcoran Corcoran P-02 Polling Place Mayor City of Corcoran Corcoran P-02 Polling Place Mayor City of Corcoran Corcoran P-02 Polling Place Mayor City of Corcoran Corcoran P-02 Polling Place Mayor City of Corcoran Corcoran P-02 Polling Place Special Election for Council Member City of Corcoran Corcoran P-02 Absentee Special Election for Council Member City of Corcoran Corcoran P-02 Absentee Special Election for Council Member City of Corcoran Corcoran P-02 Absentee Special Election for Council Member City of Corcoran Corcoran P-02 Absentee Special Election for Council Member City of Corcoran Corcoran P-02 Absentee Special Election for Council Member City of Corcoran Corcoran P-02 Absentee Special Election for Council Member City of Corcoran Corcoran P-02 Absentee Special Election for Council Member City of Corcoran Corcoran P-02 Absentee Special Election for Council Member City of Corcoran Corcoran P-02 Absentee Special Election for Council Member City of Corcoran Corcoran P-02 Absentee Special Election for Council Member City of Corcoran Corcoran P-02 Polling Place Special Election for Council Member City of Corcoran Corcoran P-02 Polling Place Special Election for Council Member City of Corcoran Corcoran P-02 Polling Place Special Election for Council Member City of Corcoran Corcoran P-02 Polling Place Special Election for Council Member City of Corcoran Corcoran P-02 Polling Place Special Election for Council Member City of Corcoran Corcoran P-02 Polling Place Special Election for Council Member City of Corcoran Corcoran P-02 Polling Place Council Member City of Corcoran Corcoran P-03 Absentee Council Member City of Corcoran Corcoran P-03 Absentee Council Member City of Corcoran Corcoran P-03 Absentee Council Member City of Corcoran Corcoran P-03 Absentee Council Member City of Corcoran Corcoran P-03 Absentee Council Member City of Corcoran Corcoran P-03 Absentee Council Member City of Corcoran Corcoran P-03 Polling Place Council Member City of Corcoran Corcoran P-03 Polling Place Council Member City of Corcoran Corcoran P-03 Polling Place Council Member City of Corcoran Corcoran P-03 Polling Place Council Member City of Corcoran Corcoran P-03 Polling Place Council Member City of Corcoran Corcoran P-03 Polling Place Council Member City of Corcoran Corcoran P-03 Polling Place Council Member City of Corcoran Corcoran P-03 Polling Place Council Member City of Corcoran Corcoran P-03 Polling Place Mayor City of Corcoran Corcoran P-03 Absentee Mayor City of Corcoran Corcoran P-03 Absentee Mayor City of Corcoran Corcoran P-03 Absentee Mayor City of Corcoran Corcoran P-03 Absentee Mayor City of Corcoran Corcoran P-03 Absentee Mayor City of Corcoran Corcoran P-03 Absentee Mayor City of Corcoran Corcoran P-03 Absentee Mayor City of Corcoran Corcoran P-03 Polling Place Mayor City of Corcoran Corcoran P-03 Polling Place Mayor City of Corcoran Corcoran P-03 Polling Place Mayor City of Corcoran Corcoran P-03 Polling Place Mayor City of Corcoran Corcoran P-03 Polling Place Mayor City of Corcoran Corcoran P-03 Polling Place Mayor City of Corcoran Corcoran P-03 Polling Place Mayor City of Corcoran Corcoran P-03 Polling Place Mayor City of Corcoran Corcoran P-03 Polling Place Mayor City of Corcoran Corcoran P-03 Polling Place Mayor City of Corcoran Corcoran P-03 Polling Place Mayor City of Corcoran Corcoran P-03 Polling Place Mayor City of Corcoran Corcoran P-03 Polling Place Special Election for Council Member City of Corcoran Corcoran P-03 Absentee Special Election for Council Member City of Corcoran Corcoran P-03 Absentee Special Election for Council Member City of Corcoran Corcoran P-03 Absentee Special Election for Council Member City of Corcoran Corcoran P-03 Absentee Special Election for Council Member City of Corcoran Corcoran P-03 Absentee Special Election for Council Member City of Corcoran Corcoran P-03 Polling Place Special Election for Council Member City of Corcoran Corcoran P-03 Polling Place Special Election for Council Member City of Corcoran Corcoran P-03 Polling Place Special Election for Council Member City of Corcoran Corcoran P-03 Polling Place Special Election for Council Member City of Corcoran Corcoran P-03 Polling Place Special Election for Council Member City of Corcoran Corcoran P-03 Polling Place Total : 179 STAFF REPORT Agenda Item: 10a. Council Meeting November 14, 2024 Prepared By Kevin Mattson Topic Watershed Commissioner and Alternate Commissioner Vacancies Action Required Informational Summary Elm Creek Watershed Commissioner Kenneth Guenthner issued a resignation notice to the City Council on August 1, 2024, and was effective September 11, 2024. No applications for Elm Creek Watershed Commissioner have been received as of November 6, 2024. The notice of vacancy was previously published in the newspaper and posted on social media. Staff will continue to recruit via website and social media. Staff also recommends recruiting for Alternate Commissioner. Financial/Budget N/A Options N/A Council Action N/A Attachments N/A Agenda Item: 11 City of Corcoran 2024 and 2025 City Council Schedule (as of November 5, 2024) Below is a tentative schedule for City Council meetings subject to change. November 25, 2024 (NOTE: Monday Meeting) • Utility Rate Study – (Kevin) • Draft 2025 Fee Schedule • 2025 Enterprise Fund Budget • Tort Liability Coverage Waiver • Trail Maintenance Standards • Utility Maintenance Worker • Certify Delinquent Recycling to Hennepin County December 12, 2024 (Last Meeting of 2024) • Recognition of Employee: • Matt Gottschalk – 10 years (Public Safety) • MS4 Permit • Truth and Taxation Hearing • Final 2025 Budget and Levy • 2025 Wage Schedule • 2025 CIP • Planning Project Update • Call for Work Sessions in First Quarter 2025 January 9, 2025 • Oath of Office for Mayor and New Council Members (3 Total) • Commission Board Appointments • Designate Official Depository January 14, 2025 – Strategic Work Session (1 of 2) January 23, 2025 January 28 – Strategic Work Session (2 of 2) February 13, 2025 February 27, 2025 March 13, 2025 March 27, 2025 April 10, 2025 April 24, 2025 May 8, 2025 May 22, 2025 Agenda Item: 11 June 12, 2025 June 26, 2025 July 10, 2025 July 24, 2025 August 14, 2025 August 28, 2025 September 11, 2025 September 25, 2025 October 9, 2025 October 16, 2025 November 13, 2025 November 24, 2025* (NOTE: Monday Meeting) December 11, 2025