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HomeMy WebLinkAbout2011-04-14 - Council Agenda Packet Agenda Corcoran City Council April 14, 2011 7:00 PM After the Conclusion of the Board of Review Meeting 1.Call to Order/Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Open Forum 5.Presentations a.Annual Fire Services Report* 6.Planning Business–None 7.Engineering a.Ryan Companies Wetland Mitigation Site* 8.Public Hearing-None 9.Consent Agenda a.Draft Minutes03/24/11 Council Meeting* 10.Staff Reports/Memos/Commission Minutes a.Public Safety –Part-time Officer Staffing Report* b.Parks & Trails Draft Minutes of March 16, 2011* c.Loretto Fire Department Letter* 11.Unfinished Business a.Public Works Facility Update* b.Sewer & Water Utility Project Update* c.2030 Comp Plan Edits* d.Code Enforcement Technician* 12.New Business 13.Claims as Presented* a.Escrow Claims (Fund #500) b.Building Inspections Claims All Other Claims As Presented c. 14.Unscheduled Items 15.Closed Meeting 16.Review of Upcoming Council Meetings Agenda Corcoran City Council April 14, 2011 7:00 PM After the Conclusion of the Board of Review Meeting 17.Adjournment *Includes Materials Materials relating to these agenda items can be found in the House Agenda Packet by Door. Agenda Memo –April 14, 2011 To: Mayor and City Council From: Dan Donahue, City Administrator Regarding: Administrator Notes 4) Open Forum.In February, a resident approached the council asking the city to pursue a “Door to Door” sales ordinance. I believe that person will be coming back at this council meeting asking for the city to act on theirrequest. I have been talking with the city attorney seeking information about past discussions on the subject. There does not appear to be any record of a previous discussion. However, the city attorney does have a file with example ordinances that we can bring forth if the council wishes. We both agree that it is possible for the city to regulate but not prohibit the door to door activities. 5) Presentations.Annual Fire Services Report. 6) Planning and Zoning.None 7) Engineering a)Ryan Companies Wetland Mitigation Site. See the memo from the city engineer. I agree that if we to consider taking possession of the property, we need to do some work to determine what is the current state and what will our planbe for the future. I also agree with the engineer that we should collect an escrow ($5,000 is suggested and I might recommend that we even go higher than this amount) to cover our expenses. 8) Public Hearing. None 9) Consent Agenda a)Council Draft Minutes ofMarch 24, 2011 10) Staff Reports. a)Public Safety-Part Time Officer Report b)P & T Commission Draft Minutes of March 16, 2011 c)Loretto Fire Memo. This was sent to the mayors of Loretto, Medina,and Corcoran. I find it curious that it was not also addressedto the administratorsand Public Safety Directors. I would recommend that we should firstallow staff to collect the facts and options before the elected officials get involved. You should know the landscape before entering.This request by Loretto for the meeting will probably come up when the Fire Chief make their annual presentations to the council. 11) Unfinished Business. a)Public Works Facility Feasibility Plan Update.See report. Wenck Engineering has incorporated the design work to includetwolayoutsfor a roadsystem on the city property south of city hall. The size of the PW piece now is about six acres. Page 1 Agenda Memo –April 14, 2011 b)Sewer & Water Utility Project Update. See memo from city engineer. The th schedule calls for this item to be on the April 28council agenda for an expanded discussion on the financial policy options and project framework options.The city engineer and I met with Northland Financial this week to begin work on developing the models forfinancing and developing the system. c)Re-Edited Draft of 2030 Comp PlanReport. See memo from Sue Nelson of Wenk. She has completed her editing of the 2030 Comp Plan. My understanding is that the council has left this final approval oftheediting in the hands of Mayor Guenthner.I also understand that the council members were agreeable to receiving the latest editing via an electronic copy (except Council member Milbrandt who did request a paper copy). I will send the council members this th. electronic copy in a separate email on Friday, April 8 d) Code Enforcement Technician. See report . 12) New Business 13) Claims. 14) Unscheduled and Other Items 15) Closed Council Meeting 16) Upcoming Council Meetings Council CalendarFor Meeting Attendance Planning 1/6/112/3/113/3/114/7/115/5/116/2/11 Commission CossetteGmachAslesonMilbrandtGuenthnerCossette Parks & Trails 1/18/112/15/113/16/114/26/115/17/116/21/11 CommissionNote Date Change GmachAslesonMilbrandtGuenthnerCossetteGmach OtherJanFebMarAprMayJun Page 2 5a. Hanover Fire Department . 369 LaBeauxAvenue NE, Hanover, MN 55341 763-228-4722 Email: Rich.HanoverFire@gmail.com Dear Mayor and Council Members, Due to limited time constraints during the City Council meeting, I would like to give someinformation on the activities of Hanover Fire Department in 2010. We are proud to serve the northwestern quadrant of the City ofCorcoran. Medical and Fire calls make up the greatest number of emergency calls. We did have one house fire onTrailHavenRd in 2010, thanks to someone home noticing the fire, and having closed the door to the room we were able to essentially contain the fire to the room of origin with minor extensions to immediate walls.We welcomed assistance fromLoretto, Rogers and HamelFire Departments. Our current membership is a strong 29 members with 3 recently passing a one year probation, allhavecompleted Firefighter 1 training and 2 have taken their First Responder Medical training.Our Relief Association is funded at 93%. The statistics on the call report show an average of 14 members responding to all calls, and we are proud of our 4 minute average to ‘in service’time.This time is from our pagers sounding and our first responding vehicle leaving the station. Remember we are responding from home or work and travel to the station. We are called out to some severe weather events to monitor changing conditions to upgrade alerts to residents as well as to be in place for emergency calls that may result from the storms.Normally these are relatively basic calls of power lines down, false alarms and an occasional lightning strike to investigate. Major events in the past have been straight line winds/ tornadoes in Monticello in 1997 and the tornado that struck Rogers in 2006. Hanover sent about half of our staff and equipment to each of these events to assist with search and rescue situations. This last year we were at the station with vehicles at 2 different locations in our coverage area monitoring storm conditions when we were pagedfor a lighting strike which started a home on fire in the City of Hanover.Upon arrival we found a 2 story home with fire throughout the attic above the house as well as over the attached garage. Prompt arrival allowed stopping the fire without further progress. No smoke damage and only minor water damage. Please feel free to contact me with any questions. Rich Engel FireChief 2010 Annual Report Hamel Volunteer Fire Department H. Brandon Guest, Chief Mission The Hamel Volunteer Fire Department is an Independent Not for Profit Public Safety Agency Dedicated to the Preservation of Life and Property in the Cities of Corcoran and Medina 15-March-2011Hamel Volunteer Fire Department2 Services The Hamel Volunteer Fire Department Provides the Following Services ¤ Fire Suppression ¤ Emergency Medical Services ¤ Hazardous Materials Response ¤ Auto Extrication and Technical Rescue ¤ Fire Prevention and Education ¤ Plan Review and Consulting ¤ Administrative Support 15-March-2011Hamel Volunteer Fire Department3 Membership Current Membership Statistics ¤ 26 Members ¤ 361 Years Total Experience ¤ 14 Years Average Experience Training Standards ¤ Firefighter I or II Certified ¤ First Responder or EMT Certified ¤ HazMat Operations Certified 15-March-2011Hamel Volunteer Fire Department4 Leadership ¤ Current Officers Chief-Brandon Guest (34) Assistant Chief-Tom Gregor (26) Captains ¤Rowdy Dorweiler (11) ¤Kenny Williams (23) Lieutenants ¤J.T. Casari(14) ¤Sonny Neumann (37) ¤Jeff Ruchti(29) ¤Neil Wolfe (22) ¤ 196 Years Total Experience ¤ 25 Years Average Experience Years of Experience in Parenthesis 15-March-2011Hamel Volunteer Fire Department5 Elected Officers H. Brandon Guest Chief (2014) Tom Gregor Assistant Chief (2013) Ken WilliamsTom ManningNeil WolfeBrookstyn WallaceRowdy Dorweiler TreasurerSecretaryTrusteeTrusteeTrustee (2012)(2014)(2012)(2014)(2013) 15-March-2011Hamel Volunteer Fire Department6 Operations Officers Brandon Guest Chief (2014) Tom Gregor Assistant Chief (2013) Rowdy Dorweiler Ken Williams Administration Captain Captain Division Operations Operations Sonny Neumann LieutenantLieutenantKenny WilliamsTom Gregor Lieutenant Lieutenant Operations Operations IT DivisionTraining Division Operations Apparatus N. WolfeCommunications J.T. Casari and Computers 15-March-2011Hamel Volunteer Fire Department7 Member Organizations The Hamel Volunteer Fire Department Participates in these Organizations: ¤ North Suburban Mutual Aid Assn ¤ Lake Region Mutual Aid Assn ¤ Hennepin County Chiefs Assn ¤ MN State Fire Chiefs Assn ¤ MN State Fire Department Assn ¤ NW Chiefs 15-March-2011Hamel Volunteer Fire Department8 Facilities and Equipment Current Facilities and Apparatus Include: ¤ ST1-92 Hamel Road Station Built 1964, Remodeled/Expanded 1986 ¤ E11-2006 Spartan Engine ¤ E12-1985 Ford L9000 Engine* Refurbished 2006 ¤ T11-2007 Pierce Contender Tanker ¤ T12-1980 Ford L8000 Tanker ¤ G11-2008 Ford F350 Grass Rig ¤ U11-1988 Ford L7000 Rescue/Utility * Owned by City of Medina 15-March-2011Hamel Volunteer Fire Department9 2010 Activity Summary Long Maple Call TypeHannoverLakePlain CorcoranMedinaLorettoPlymouthTotal 681131222 Fire 0 Overpressure 224917281 Rescue/EMS Hazardous 347 Condition 3123119 Service Calls 36110 Good Intent 553159 False Alarm 11 Weather 42133121416199 Total 15-March-2011Hamel Volunteer Fire Department10 5 Year Activity Summary by Type 15-March-2011Hamel Volunteer Fire Department11 5 Year Call Summary by Type (%) 15-March-2011Hamel Volunteer Fire Department12 Service Level Measures Response Time by District Average80%90%Worst Overall5:037:0010:0019:00 Medina6:466:008:0017:00 Corcoran5:839:0011:0015:00 15-March-2011Hamel Volunteer Fire Department13 Service Level Measures Staffing Levels by District Average Calls w/4 or StaffingMore 1095% Overall 1093% Medina 11100% Corcoran 15-March-2011Hamel Volunteer Fire Department14 Financial Summary ¤ Sources of Funds ¤ Uses of Funds ¤ 2010 Operational Budget ¤ Capital Spending Priorities 2010 Projects Planned 2011 Projects Past Projects 15-March-2011Hamel Volunteer Fire Department15 Sources of Funds The Hamel Volunteer Fire Department Funds Operational and Capital Needs from the Following Sources: ¤ Municipal Contracts City of Medina (based on cost sharing formula) City of Corcoran (based on cost sharing formula) ¤ Fundraising Hamel Rodeo ¤ Donations Hamel Volunteer Firemen's Relief Charitable Gambling Grants (F.I.R.E, Training, other) Other Individuals and Organizations 15-March-2011Hamel Volunteer Fire Department16 Uses of Funds The Hamel Volunteer Fire Department Uses Its Funds for the Following Purposes ¤ Operational Annual Fixed and Incremental Operational Expenses ¤ Capital Long-term Capital Improvements of Facilities, Equipment and Apparatus 15-March-2011Hamel Volunteer Fire Department17 2010 Operational Budget 15-March-2011Hamel Volunteer Fire Department18 2010 Operational Actual Results Income 173,587 Municipal Contracts 39,088 Corcoran 134,499 Medina 2,009 Interest 31,413 Donations 25,000 Hamel Fire Relief 2,413 Misc (Hamel Lions AED) 4,000 Other (Training Grant) 207,009 Total Income 15-March-2011Hamel Volunteer Fire Department19 2011 Operational Budget 15-March-2011Hamel Volunteer Fire Department20 Capital Spending Priorities The Hamel Volunteer Fire Department Prioritizes Its Capital Improvement Projects As Follows: ¤ Firefighter Safety ¤ Maintain Service at Reduced Cost ¤ Improved Service at Same Cost ¤ Improved or Additional Services 15-March-2011Hamel Volunteer Fire Department21 2010 Capital Projects The following capital projects were started and significantly completed in 2009. Capital projects are identified in our Capital Improvement Plan (CIP) which is reviewed and revised annually. Projects are financed through cost sharing with the Cities of Corcoran and Medina. Projects Planned but On Hold 800 Mhz Radio Replacement ($33k) Tanker 12 Replacement ($210k) Station Improvement/Additional Equipment Backup Generator-$10.5K (self financed) Additional AED-$2.5k (Hamel Lions) 15-March-2011Hamel Volunteer Fire Department22 2011 Planned Capital Projects The following capital projects are planned for calendar year 2011. These purchases will be financed through donations and our long term equipment fund in conjunction with cost sharing with the Cities of Corcoran and Medina: Planned 2011 capital projects were deferred due to the economy, the Shared Services Study and no immediate needs. We will monitor and review this situation as conditions change and with the coming 2012 planning budgeting cycle. 15-March-2011Hamel Volunteer Fire Department23 Past Projects ¤ 1992 SCBA Compressor-$15k ¤ 1995 Turnouts-$30k ¤ 1995 SCBA Life Extension-$15k ¤ 1995 Hydraulic Rescue Tool-$20k ¤ 1995 Defibrillator-$5k ¤ 1997 Turnout Washer/Extractor -$4K ¤ 2001 Defibrillator-$3k ¤ 2001 SCBA-$70k ¤ 2002 800 MHz Radios-$33k ¤ 2003 800 MHz Radios-$29k ¤ 2003 Thermal Imaging Camera-$20k ¤ 2005 Hydraulic Rescue Tool-$27k ¤ 2006 E12 Replacement-$350k ¤ 2006 E11 Refurbishment-$45k ¤ 2007 T11 Replacement-$179k ¤ 2007 Additional AED and Upgrade of Existing AED-$3.5k ¤ 2007 Mobile Data Computer-$12k ¤ 2008 SCBA Compressor-$29k ¤ 2009 G11 Replacement-$80k ¤ 2010 Station Backup Generator-$10.5k ¤ 2010 Additional AED G11-$2.5k 15-March-2011Hamel Volunteer Fire Department24 Fundraising Activities ¤ Hamel Rodeo ¤ Hamel Lions AED ¤ MN Board of Firefighter Training & Education Grant ¤ State of MN Shared Services Grant 15-March-2011Hamel Volunteer Fire Department25 Accomplishments ¤ Firefighter Recruitment and Training On-going Training of Prior Recruits (First Responder, FFII) ¤ New Administrative Assistant Shared with LorettoFD ¤ Shared Services Grant Application Applied for and Received Grant ($32k) 15-March-2011Hamel Volunteer Fire Department26 Hanover Fire and Rescue Corcoran 2010 Year End Report Average On 2009 2010 2010 2010 2010 2010 2010 2010 2010 Scene Total Total Fire Fire CO Medical Accident Rescue Weather Response Total Man City / TownshipCallsCallsCallsAlarmsAlarmsCallsCallsCallsWatchTimeHours Corcoran2429612112160:10279.63 Please note Weather Watch calls were added to the 2010 total, previously assigned to Hanover response when all communities benefit from the observations and alerts. The following statistics include calls to all communities served. Mutual Aid Calls Provided Mutual Aid10 Received Mutual Aid2 Average Number of Responders - All Calls14 Average Number of Responders - Fire Calls16 Average Number of Responders - Medical/Accident/Rescue Calls14 Total Number of Man Hours in Service1307.27Hours Total Number of Individual Emergency Responses2003 Total Individual Activities - Non Emergency (Training-Maintenance-Medical Training)704 Rcih Engel Hanover Fire Chief Rich.HanoverFire@gmail.com Page 1 Rogers Fire Department 2010 Annual Report Rogers Fire Department 2010 Activity Summary 396 Total Calls Call Type Rogers Hassan Corcoran Otsego Dayton Big Lake Elk River Hanover Fire 76 23 7 3 1 1 2 1 Fire Alarm 31 4 3 Medicals 71 48 7 8 PI Accidents 31 21 7 1 Hazard Cond. 23 8 1 Service Calls 15 3 Totals 247 107 25 12 1 1 2 1 Rogers Fire Department Average Response Time Rogers Fire Department Calls by Time of Day Rogers Fire Department 2010 Incidents ROGERS FIRE DEPARTMENT 2010 Fire Calls Rogers Fire Department Calls by Day of Week Rogers Fire Department Total Calls by Year 7a. Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359-0249 (763) 479-4200 Fax (763) 479-4242 E-mail: wenckmp@wenck.com TO: Dan Donahue, City Administrator FROM: Kent Torve, P.E. th DATE: April5, 2011 SUBJECT: Ryan Companies Wetland Mitigation Site Background In 2005, Ryan Companies proposed to impact wetland for a development project within the City of Maple Grove. Workingwith the City of Maple Grove, the Elm Creek Watershed Management Commission, and the City of Corcoran, Ryan Companies gained approval to create approximately 12 acres of new wetlandas mitigation for the impactwithin the City of Corcoran on Parcel #27-119-23-44-0027. The property is generally located along theeast side of Old Settlers Road. During the wetland permitting/approval process it was determined that the City of Maple Grove would be the Local Government Unit with the responsibility to oversee and ensure the success of the wetland mitigation/creation. A new wetland creation requires up to five years or more of monitoring and maintenance activities to meet the performance standard required in law. Presumably, Ryan Companies is nearing the end or has successfully completed the necessary monitoring and maintenance to achieve a Final Approval of their wetland mitigation responsibilities under their Wetland Conservation Act (WCA) permit. Property Restrictions and Covenants Ryan Companies has approached the City of Corcoran to assume ownership of the property and therefore we have reviewed the City file and put together a summary of items regarding to wetland condition and process. As part of the WCA permitting process for wetland mitigation sites, a Declaration ofRestrictionsand Covenants(DRC)has been established andfiled for the subject property with Hennepin County. The DRC establishes a perpetual conservation easement for the property pursuant to Minnesota Statute Ch. 84C to fulfillthe requirements and ongoing functions and values created through the Wetland Replacement Plan. The restrictions of the DRC include provisions that the property cannot be usedfor certain uses including but not limited to: agricultural crops, livestock grazing, and constructing structures. Request for Additional Documentation To evaluate the current condition of the wetlands and the property in general, staff recommends obtainingthe following for further review: 1.Although the City file contained a projectplan, we recommend we review an As-Built or Record Drawing of the pipe inverts, topography, wetlands, and “hill”; 2.All annual Wetland Mitigation Monitoring Reports; and 3.Available correspondence regarding the Wetland Mitigation Site including: Technical Evaluation Panel (TEP) Findings since construction, approval of wetland mitigation areas, currently prescribed and outstanding maintenance activities, and correspondence relative to the project from the City of Maple Grove. Recommendation Should the CityCouncil wish to pursue this parcel, Wenck recommends the City collect an escrow from Ryan for $5,000 along with the above documents to review the hydraulics, conduct a property walkthrough with Public Works, and interview Maple Grove LGU regarding the site. A memorandum of findings will be provided to Council upon completion. City of Corcoran City CouncilMeeting Minutes March 24, 2011 -7:00PM 9a. The CorcoranCity Council met on March 24, 2011, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Engineer Torve, Director of Public Safety Gormley, Corporal Hamilton, Public Works Superintendent Meister and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm. 1.Call to Order/Roll Call 2.Pledge of Allegiance 3.Agenda Approval MOTION : madeby Gmach, seconded by Milbrandtto approve the agendawith the addition of: 11a. Ryan Company proposed turn backon Old Settlers Rd. 11b TIF workshop 11. Receiving re-edited draft of 2030 Comp Plan Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 4.Open Forum None 5.Presentations a.Parks and Trails Commission Annual 2010 Report Chad Robran representing the Parks & Trails Commission presented the 2010 annual report identifying 2010 accomplishments and 2011 goals. 6.Planning Business None 7.Engineering None 8.Public Hearing None 9.Consent Agenda a.Draft Minutesof March 10. 2011 b.Draft Minutes of March 3, 2011 c.Resolution Approving Truck Seminar Donation d.Authorization to Amend 2011 Approved Budget-$2,000 Transfer MOTION : made by Milbrandt, seconded by Gmachto approveitems a –d of the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). e.Authorization to order equipment for Public Works Truck Council discussed insurance coverage for the damaged truck. f.Authorization to purchase Public Works Pickup Truck Council discussed use of CIP funds when equipment is traded on new purchases. MOTION : made by Cossette,secondedby Milbrandtto approved items e and f of the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). City of Corcoran City CouncilMeeting Minutes March 24, 2011 -7:00PM 9a. 10.Staff Reports/Memos a.Public SafetyReport on Truck Safety Seminar Council acknowledged receipt of report and thanked all the sponsors. No action taken. b.City Hall Fire Alarm System Council acknowledged receipt of report. No action taken. c.Planner’s DRC Report Council acknowledged receipt of report. No action taken. d.Building Inspection Open House Council acknowledged scheduled open house. No action taken. e.Public Safety Report on MADD Recognition Council made special recognitionof Officer Hunter efforts while on patrol. 11.Unfinished Business a.Streeter/Ryan Co. Proposal on Property Turn back Ken Streeter spoke to the council of the desire to turn back land owned by Ryan Co to the City. Council directed staff to produce a memo of business feasibility for the city to take ownership of the property. direct staff to produce a memo MOTION : made by Cossette, seconded by Gmachto of business feasibility for the city to take ownership of the property . Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b.TIF Workshop (Sewer and Water Utility Project) Paul Donna of Northland Securities presented a report related to time line and financial options. Staff will establish a project calendar for the 4/28/11 council meeting. c.Public Works FacilityFeasibility PlanUpdate Engineer Torve presented two options for building a Public Works facility on city owned land south of city hall. Council discussed the presented options and directed staff to map internal street and regional storm water layout for the south parcel. d.Receiving Re-Edited Draft of 2030 Comp Plan Update Council thanked Susan Nelson for her work incorporating non-substantive changes in the comp plan document. The Mayor will work directly with Ms. Nelson to give her direction on the edits. 12.New Business a.Code Enforcement Position Administrator Donahue presented an option for filing the budgeted code enforcement position. Staff directed to rework job description with input from Public Safety and Public Works. b.Tennis Court Use Agreement approve tennis court use MOTION : made by Gmach, seconded by Milbrandtto agreement as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). City of Corcoran City CouncilMeeting Minutes March 24, 2011 -7:00PM 9a. c.Elm Creek Water Mgmt Organization Update Councilor Cossette presented an Elm Creek Water Management report to the council.Council discussed –noaction taken. 13.Claims as Presented* a.Escrow Claims (Fund #500) MOTION : made by Gmach, seconded by Milbrandtto approve escrow claimsas presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b.Building Inspections Claims MOTION : made by Cossette, seconded by Asleson toapprove building inspection claimsas presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). All Other Claims As Presented c. MOTION : made by Milbrandt, seconded by Gmachto approve all other claimsas presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 14.Unscheduled Items a.Ordinance Updates Administrator Donahue advised council the Planning Commissioners will receive a 400 page packet of ordinance updates to review for the 4/7/11 Planning Commission meeting. b.Parks & Trails meeting for April 2011 will be held on Tuesday April 26, 2011. 15.Closed Meeting None MOTION : made by Asleson, seconded by Milbrandtto adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Meeting adjourned at 10:12 __________________________________ Jeanie Heinecke, City Clerk/Bookkeeper STAFF REPORT/ POLICE DEPARTMENT Agenda Item 10a. Council Meeting: Prepared By: April 14, 2011Chief Sean Gormley Topic: Action Required: Part-time Police Officer UpdateNone –Information Only Background – In 2005, Corcoran Police Department began to utilize part-time police officers to augment our patrol schedule and service level needs. The City Council authorizesan annualbudget amountfor part-time officers. Corcoran Police Department does not have sufficient full time positions available at this time to cover 24-7.Currently a roster of intermittent employees is maintained to cover scheduling shortages as needed.These employees serve at the discretion of the Director of Public Safety.Individuals are not guaranteed set schedules or numbers of hours.Since some do hold other primary jobs, their availability is not always guaranteed.Hence it is necessary to have enough qualified individuals on the roster to ensure availability. Purpose – The Police Department has enjoyed a stable part-time police roster. However, last year Officer Tom Hartkopf took a leave of absence as he was hired as the fulltime Police Chief for the City of Osseo. We were expecting Tom back for 2011. He has informed the City that he will remain theChief of Police for 2011. He has been removed from our part-time roster. Officer Ed Subject has informed the City that 2011 will be his last year and looks forward to permanent retirement. The department maintains a list of police officers inquiring onpart-time employment. This allows the department to seek out the “best fit” for our service style. Ideally, we seek out recently retired officers / deputies who have worked our area and are familiar with the Hennepin County radio and computer systems. This allows for the greatest flexibility in their schedule as we are not competing against their fulltime police employment. The selection of recently retired officers has been scarce of late. Our part-time police officer positions are not geared for the person seeking their first job as a police officer. The part-time police officers positions are to assist the City of Corcoran maintain the needed service level during these pre-growth years. Staff Report / Police Department— Page 2 –Current Part-time Police Roster – 1-Brian Fragodt (retired Hennepin County Sheriff’s Office -Patrol Sergeant) 2-Ed Subject (retired Minneapolis PD, Metro Transit Captain) 3-Jim Loomis (retired Hennepin County Sheriff’s Office –Commercial Veh Insp.) 4-Joe Zerwas (fulltime Rogers Police Officer) 5-Kevin Wagman (fulltime Champlin Police Officer) 6-Pending/ Roxanne Affeldt (fulltime Champlin Officer) 7-Pending 8-Pending We are please with the returnto Corcoran Police Department, Roxanne Affeldt –she grew up in Corcoran (parents still live in Corcoran), was a Corcoran Police Reserve Officer and is currently a fulltime Police Officer with the City of Champlin. Recommendation – No action at this time –information only 10b. CorcoranParks and Trails Commission Tuesday, March 16, 2011 7:00 PM Present:Trish Krueger, Tom Anderson, Kevin Dale, Chad Robran, Lindsay Jacobs, Robert Vassello, Val Nybo,Rachael Tessmer Absent:Joan Park, Michelle Hansmann, Others:Council LiaisonRoz Milbrandt,Council member Tom Cossette, City Administrator Dan Donahue,TDKA Consultant Sherri Busse 1.Convene. Chair Kruegercalled the meeting to order at 7:00PM in the Corcoran Community Center 2.Pledge of Allegiance 3.Approvals: a.Agenda. i.Move Ms. Busse to item 6a from 6d. ii.Add item 7c., voting for officers Motion: iii.Nybo/Andersonto approve agenda as amended. All voted Aye (7:0). b.Minutes of 11.16.10 Commission Meeting: i.Draft minutes indicate Commissioner Park both absent and present ii.Appears that the actual number of commissioners voting and the draft minutes indicating that number are inconsistent iii.Chair requested that these minutes be brought back to the April 26, 2011 for approval after the questions noted above are answered. c.Minutes of 02.15.11 Commission Meeting: Motion: i.Anderson/Nybo to approve as presented. All voted aye (7:0) 4.Open Forum. None 5.Presentations.Commissioner Anderson spoke about the Tree Give-A-Way program which is jointly sponsored by the Commission and the Corcoran Jaycees. The program this year has been announced in the Spring City Newsletter. 16 residents had already called about reserving trees. The commissioners will also be setting up to distribute trees during the Spring Cleanup Day on Saturday, May 7th 6.Unfinished Business a.TDKA Consultant Sherri Busse. Ms. Buss began a discussion on what is in place and what is included in the Scope of Work. She needs to: Parks & Trails Minutes 03.16.2011 i.Look at changes to the 2030 Comp Plan from the 2020 Comp Plan ii.Review what is currently in place as to planning and ordinances iii.Review the electronic spreadsheet developed by Bonestroo Consulting and reviewed by the Commission in 2010 (she asked that a copy be sent to her) iv.Ask the question about the possibility of developing two different Park dedication formulas based on whether properties are inside or outside of the MUSA line (Municipal Urban Service Area) which delineates the availability of sanitary sewer. v.Ms. Buss reviewed for the Commission the state laws regarding Park Dedication and the Corcoran Ordinance putting this state law into action. She also reviewed court cases impacting city ordinances and local practices of citiesregarding dedication requirements. Cities have to look at actual cost of park development and base park dedication requirements to developers on these actual costs. Also, can only charge developers for the development of new parks, not existing park maintenance costs. vi.Commission should begin by having an idea on: 1.Will the parks identified in the 2030 Plan will be developed? 2.If parks will most likely no be developed during the 2010- 2030 span, they and the costs should be pulled out 3.Actual land values vii.For the next meeting, Ms. Buss will: 1.Review the current formulas and costs 2.Get values of recent properties sold 3.Use densities from the 2030 Comp Plan 4.Differentiate land values of properties inside and outside the MUSA line 5.Look at the sliding fee schedule possibility 6.Review what other communities are doing and practicing viii.The matter of developing park standards for signage and other physical amenities (trails, rest room facilities) will also be discussed at the next meeting. b.2010 Report to the Council. The commission reviewed the proposed report. All deemed the slides in the agenda packet as good. Commissioner Robran will present to the council at the March 24, 2011 council meeting c.Review of Joint Council/Commissions Meeting of March 3, 2011. No comments other than all agreed that the joint meeting was beneficialand 2 Parks & Trails Minutes 03.16.2011 that this should be an annual event. The commissioners expressed gratitudefor the support of the city council over the past year. d.Meeting between Commission Chairs and the Mayor. The chair will work with the City Administrator and the mayor on setting up a meeting in the near future for the chairs of the two commissions to meet with the mayor on policy setting ideas for the future. e.Ryan/Streeter Turnback Proposal.. Commissioners discussed the proposal for the property to be given to the city. The Commission is interested but will hold off discussing until the next meeting and after the council has had anopportunity to review. 7.New Business a.2011 Tennis Court Use Agreement. The Commission reviewed the Motion proposed agreement. : Robran/Tessmer to approve the agreement as presented. All voted aye (7:0) b.Review of Meeting with Commission members and Rockford School Superintendent. Robran and Dale reviewed the meeting with the Rockford School District Superintendent held on February 24, 2011. In that meeting, the superintendent reviewed the costs being borne by the district for use of sports facilities for whichthe District receives no benefit. He calculated that approximately $42,500 was spent by the district and that he needed to find a way for the users of the facilities to pay for the actual use. Donahue informed the Commission that the mayor was planning tomeet with the superintendent in the near future and review these costs and the request for cost coverage. Motion c.2011 Commission Officers.by Anderson/Tessmer to electTrish Krueger as Chair of the P & T Commission for 2011. All voted aye (7:0). Motion b yVassallo/Nybo to elect Robran as Vice-Chair of the P & T Commission for 2011. All voted aye (7:0). 8.Subcommittee & Miscellaneous Reports a.City Council Liaison.Council member Milbrandtdiscussed the Sewer and Water proposed project and the Public Works Facility project now before the council. She also discussed the joint commission/council meeting and how positive that was received. b.Soccer Association. Little was discussed. Robran and PW Superintendent Meister will follow up and talk with the principals ofthe Association about what the Commission can do to further assist them to upgrade facilities. c.Athletic Association.Dale updated the commission on activities. He said that as of that date: i.326 kids signed up for league baseball ii.There is 8 T-ball teams 3 Parks & Trails Minutes 03.16.2011 iii.8Near ball teams iv.6 Traveling team v.1 girls traveling team vi.1 girls in-house team vii.1 Machine pitch boys team d.Park Improvements. No report. e.Park Dedication Fund 9.Other Business. None 10.Announcements. None 11. .Motion AdjournbyAnderson/Robran to adjourn. All voted aye (7:0) at 9:46 pm. Respectfully Submitted, Daniel J.Donahue City Administrator 4 10c. 11a. · · Legend Proposed Roads County Road South 7 465 Collector Street 10 Parcel Local Street Location Parcels South Parcel Location ¨© 116 7 465 50 7 465 101 75th Ave N 7 465 10 ± 2010 Aerial Photograph (Source: Mn GEO) 9004500900 Feet Path: L:\2294\10\mxd\Future Local Street System.mxd Date: 4/7/2011Time: 1:44:47 PMUser: shujc0243 Wenck TIF DISTRICT STUDY APR 2011 Engineers - Scientists 1800 Pioneer Creek Center Future Local Street System with 1/4 Mile SpacingFigure 1 Business Professionals Maple Plain, MN 55359-0429 www.wenck.com 1-800-472-2232 Existing Driveway Relocated Retaining Wall Wetland and Floodplain City Fire/Police Campus Pond Area 1.5 Acres 1.6 Acres Shop and Future Shop Expansion 3.0 Acres Preserved Wooded Area 1.0 to 1.5 Acre Parcel Concept 6.0 Acres CR 116 Frontage Yard and Storage Area Concept Summary 7.0 Acres 6 Acres CR 116 Frontage 10 Acres Public Works 1.6 Acres Pond Area 1,400 Linear Feet Interior Streets ± 2001000 Feet Future Street Extension Future Street Extension Wenck CITY OF CORCORANAPR 2011 Engineers - Scientists 1800 Pioneer Creek Center Concept 1 - City Parcel Transportation and Stormwater PlanFigure 2 Business Professionals Maple Plain, MN 55359-0429 www.wenck.com 1-800-472-2232 Existing Driveway Relocated Retaining Wall Wetland and Floodplain City Fire/Police Campus Pond Area 1.5 Acres 1.6 Acres 1.0 to 1.5 Acre Parcel Concept Public Works Facility and Yard Area 5.9 AcresPreserved Wooded Area 6.7 Acres CR 116 Frontage Concept Summary 6.7 Acres CR 116 Frontage 5.9 Acres Public Works South Lot 3.1AcresSouthLot 3.1 Acres 1.6 Acres Pond Area 1,925 Linear Feet Interior Streets ± 2001000 Feet Future Street Extension Future Street Extension Wenck CITY OF CORCORANAPR 2011 Engineers - Scientists 1800 Pioneer Creek Center Concept 2 - City Parcel Transportation and Stormwater PlanFigure 3 Business Professionals Maple Plain, MN 55359-0429 www.wenck.com 1-800-472-2232 BHSXNEBNQBNQ@M 1 SNONENQRNTSGO@QBDK 11b. CH OF T M WASCHEK & C A WASCHEK ST THOMAS OF CORCORAN CORCORAN LAND LLC RUSH CREEK BRUCE B HAY ESTATESGOLF CLUB LLC GOOD SHEPHERD LUTHERAN CHURCH S & S CHASTEK PROSPECTIVE LAND FRANCIS M GEURS COMPANY FAM LTD PTSH JEFFREY C & MARY F CHASTEK DOUGLAS A & PROSPECTIVE 10 DIANE M BERMEL LAND COMPANY Metropolitan Council Lift Station (Assumed Location) RICH'S ACRES A N SCHOMMER LLOYD C & ETAL JANET L Legend NELSON 12-inch Watermain RICH'S ACRES LYLE V 24-inch Watermain VOGELER ETAL 12-inch Sanitary Forcemain 15-inch Sanitary Gravity SHAMROCK National Wetland Inventory LAND LLC WALLACE H & SHAMROCK DNR FEMA Flood Zone RUTH K HUSTAD LAND LLC 2010 Aerial Photograph (Source: FSA) 7003500700 Feet Path: L:\2294\10\mxd\20110222_FIG01_Stop@116_landscape.mxd Date: 3/28/2011Time: 9:24:37 AMUser: shujc0243 Wenck CITY OF CORCORAN FEB 2011 Engineers - Scientists 1800 Pioneer Creek Center Preferred Alternative: Sanitary Sewer & WaterFigure 1 Business Professionals Maple Plain, MN 55359-0429 www.wenck.com 1-800-472-2232 11c. ADMINISTRATOR’SREPORTAgenda ItemNo.11d. Council Meeting: Prepared By: April14, 2011Dan Donahue, Administrator Topic: Action Required: Code Enforcement TechnicianDirection Policy: Budget Impact: Position in Budget for 2011 at half time Summary: th The council reviewed this at the March 24council meeting. There was agreement on my request with some changes to the job description. The council direction from th the meeting on the 24was to update the job description and bringback at this meeting. Staff has reviewed the description and made several adjustments to better reflect the needed duties. The title was also changed to Code Enforcement Technician as the council; requested. I am now asking for approval of the job description and authorize the hiring of Tanya Wagner effective May 1, 2011 for 32 hours per week. th At the March 24council meeting, I wrote the council the following memo: The current admin Assistant, Tanya Wagner, is currently responsible for the handling of all permit requests, working with the Building Official on all permits and transactions including the determination of fees,determiningthe accuracy of invoices from the Building Official, setting up correspondence and the tracking of all complaints, and working with the City Planner on compliance with zoning regulations. She has worked for the city for overa year. She has seven years of previous experience performing similar duties with the cities of Plymouth and Dayton. I recommend that the duties of Code Enforcement be added to the position held by Ms. Wagner and the hours need to accomplish all duties be set at 32 hours/week. Given the close familiarity to the duties related to code enforcement currently performed by the Admin Assistant, I think therewould be a smooth transition to actually performing code enforcement. Pros: Supported and recommended by entire Admin Staff, PW and PD Supervisors Administrator’s Report—April 14, 2011 Council Meeting Page 2 Existing Admin Assistant position duties leads to an easy transition to actual code enforcement duties Current employee has previous thoughnot extensiveexperience in actual code enforcement in the field No additional staff is needed. No re-training. There is a current understanding of our “system” for enforcement, procedures, culture, etc. The employee in this case would be considered full time at 32 hours/week receiving benefits. I would rather have an employee in this position with strong ties and longevity to the position and to the city than part time help performing duties that may or may not mean much tothe individual Greater likelihood on continuity in the position and I/staff would not have to recruit and train new P/T employees as they come and go for better positions Active enforcement of city code will result in slightly higher revenues for buildingfees, permit fees, and possibly some fines. I estimate around $2,000- $3,000per year. Current and future cost is much lower than previous expenditures for Code Enforcement which were: 2005-$55,209for Code Enforcement only o 2006-$56,892 “ “ “ o 2007-$54,182 “ “ “ o 2008 no program o 2009 no program o 2010 no program o 2011-$35,427 (proposed for 8 months) o 2012-$46,059 (proposed for 12 months) o Cons: st Slightly higher costs in 2011. If the position where to start on May 1, cost for the year would be: Original budget with two P/T 20 hours/week person would be $34,141 o The combined 32 hours/week position would be $35,427or $1,286 over o budget in 2011. These funds would come from O/T budget The cost in 2012 for the combined position of 32 hours/weekis estimated o to be $46,059. The cost for two P/T positions is estimated to be $40,883. Difference is $5,176 Recommendation: Approve the Job Description for the combined positions Appoint Ms. Wagner to the newly created position of Code EnforcementOfficial effective May 1, 2011 at 32 hours/week at a grade of 3and first stepwhich is $16.03/hr. Probation and training to extend to 12/31/11at this rate. Grade 4, first stepwill be considered on January 1, 2012,at a rate of 16.97 (assuming no COLA changes in grade/step plan). POSITION DESCRIPTION City of Corcoran March 25, 2011 POSITION TITLE:Code Enforcement Technician DEPARTMENT:Administration ACCOUNTABLE TO:City Administrator SUMMARY STATEMENT Responsible for city ordinance enforcement;assuring that the City building, zoning and related codes, policies and ordinancesare effectively and equitably enforced throughout the City; documenting, recording, and reporting all activities required of the position; issuing city permits; oversee the Home Occupation Program. This position reports directly to the City Administratorbut may receive work direction from the Police Chief and Public Works Superintendent. Work hours will include some evenings and weekends. ESSENTIAL JOB FUNCTIONS 1.Interpret zoning ordinance and city code requirements with responsibility for communicating with residents, property owners, businesses, and interested citizens the requirements of the city ordinances and rules. 2.Work with residents, property owners, business, and interested citizens to find solutions and options to resolving compliance problemswith the city code. 3.Exercise sound judgment and discretion in addressing and resolving issues and, effectively interact with the general-public in receiving and responding to complaints under sometimes-difficult situations. 4.Serve as primary recipient of citizen complaints relating to zoning and city code violations and respond to complaints in a timely manner.Maintain data collection and reporting system for complaints and their resolution. 5.Monitor the community to detect and enforce zoning ordinance and city code violations. 6.Act as Assistant City Weed Inspector to monitor, detect and enforce noxious weed regulations. 7.Assist City Clerk in the procedure of assessing parcels of property for weed/grass removal. 8.Assist in enforcing animal regulations. 9.Assist with building code enforcement and building permit compliance. 10.Assist the Police Department and Public Works Department when called upon for enforcementand resolution of community problems. 11.Establish and maintain an effective working relationship withthe:Building Official, Police&Public Workspersonnel, City Engineer, and City Plannerto resolve zoning and code violations. 12.Maintain effective working relationship with City Attorney’s office and assist in court proceedings to resolve zoning ordinance and city code violations as required. Prepare citations and background information as needed. 13.Responsible for administration and enforcement of City’s sign ordinance. 14.Performs such other duties as are consistent with the tasks of the position and as may beassigned. 15.Assist with Administration Department communications with public including: answering and communicating via electronic means, answering telephone and walk-in public inquiries. 16.Prepare and make public presentations to report on activities, community issues, and projects when called upon. POSITION DESCRIPTION City of Corcoran March 25, 2011 KNOWLEDGE, SKILLS AND ABILITIES Excellent negotiation and problem-solving skills. Strong interpersonal and communication skills in dealing with difficult situations and people. Ability to quickly learn, interpret and apply City codes and zoning ordinances. Ability to perform in a professional and courteous manner in responding to requests from the public and other staff members. Ability to maintain a positive attitude toward work, the public, and coworkers evenin daily stressful periods. Ability to work cooperatively with other city staff departments. Working knowledge of Microsoft Word, Excel and Access software programs. EQUIPMENT USED General tools and equipment including personal computer, general officeequipment, video and camera equipment, portable phone,andportableradio. Uniform and city identification will be worn when in the field or out of the office A city vehicle will be provided. Monthly vehicle logs will be maintained PHYSICAL REQUIREMENTS Much work is performed in field settings. Considerable outdoor work is required in the inspection of various land uses and nuisance matters. Strength and movement: Work requires occasional lifting, reaching, and handling of files and reports. Frequent keyboard use involves repetitive motions of arms, wrists and fingers. Occasional heavy lifting up to 25pounds. Sensory ability: Vision must be correctable to 20x20. Hearing must be in what is considered “normal” range. MINIMUM QUALIFICATIONS High School diploma or equivalent. Previous experience in public sector, construction trades or related work. Two years experience requiring substantial public contact. Successful completion of background investigation. Must have valid MN driver’s license and gooddriving record. Ability to obtain commercial vehicle inspection certificate. DESIRED QUALIFICATIONS Graduate of a two-year vocational school or equivalent credits in law enforcement, public administration, housing, construction trades, planning or related course work. PAY RANGE Grade: 4(Start at Grade 3, Step one for up to one year for training and probation purposes) Status: Non-Exempt Duties listed are intended as illustrations of the various types of work performed and are not all-inclusive. This job description does not constitute an employee agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and the requirements of the job may change. Invoice I March 29, 2011 Invoice No: 1100758 Dan Donahue City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project Wenck % /tnck Associates, Inc. 18001 oneerCreck Center P.O, Boz 249 Monk Main, MN 5535941249 063)479-4200 Fax (]531479.4242 t-mait aconontiv*wmck.can 2294 -14 Comprehensive Plan Editing and Production Services Professional Services Throuah March 29. 2011 Professional Personnel Hours Rate Amount Nelson, Susan 20.50 60.00 1,230.00 Winterhalter, Melissa .50 60.00 30.00 Totals 21.00 1,260.00 Total Labor Total Invoke Amount 1,260.00 $1,260.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095