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HomeMy WebLinkAbout2023-09-14 Council Agenda Packet Corcoran City Council Agenda September 14, 2023 - 7:00 pm REVISED 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Commission Representatives* 5. Open Forum – Public Comment Opportunity 6. Presentations/Recognitions 7. Consent Agenda a. December 2022 Council Minutes* b. Financial Claims* c. Water Tower - Pay Request 4* d. Trail Haven Bridge Replacement – Change Order 1 & Pay Request 2* e. Server Sharing JPA Amendment* f. City Center Drive and 79th Place Utility & Street Improvements – Field Testing Quotes* g. AED Grant Approval and Acceptance* h. ADDED: Parks and Trails Commissioner Resignation – Lisa Wyffels 8. Planning Business -- Public Comment Opportunity a. Ordinance Clean Up Discussion* 9. Unfinished Business – Public Comment Opportunity a. Preliminary Budget and Levy* b. 2024 Budget and Levy Insert* c. Horseshoe Bend Drainage Improvements – Bid Award* 10. New Business – Public Comment Opportunity a. 2024 Fee Schedule Direction* b. Engineering/Development Superintendent – Job Description Approval; Authorization to Hire * c. Charter Amendment Discussion* d. Capital Improvement Plan and Pre-Authroization Purchases* e. Tuition Reibursement Request* f. Finance Support* g. Interim City Administrator Options* h. Potential Boundary Change Process* 11. Staff Reports a. Public Works Administrative Assistant Update* b. September 28 Work Session and Groundbreaking* 12. Closed Session a. City Center Drive and 79th Place Improvement Project 13. New Business a. City Center Drive and 79th Place Improvement Project 14. 2023 City Council Schedule* 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 858 4422 3518 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/85844223518 visit http://www.zoom.us and enter Meeting ID: 858 4422 3518 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov * Corcoran City Council Agenda September 14, 2023 - 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Commission Representatives* 5. Open Forum – Public Comment Opportunity 6. Presentations/Recognitions 7. Consent Agenda a. December 2022 Council Minutes* b. Financial Claims* c. Water Tower - Pay Request 4* d. Trail Haven Bridge Replacement – Change Order 1 & Pay Request 2* e. Server Sharing JPA Amendment* f. City Center Drive and 79th Place Utility & Street Improvements – Field Testing Quotes* g. AED Grant Approval and Acceptance* 8. Planning Business -- Public Comment Opportunity a. Ordinance Clean Up Discussion* 9. Unfinished Business – Public Comment Opportunity a. Preliminary Budget and Levy* b. 2024 Budget and Levy Insert* c. Horseshoe Bend Drainage Improvements – Bid Award* 10. New Business – Public Comment Opportunity a. 2024 Fee Schedule Direction* b. Engineering/Development Superintendent – Job Description Approval; Authorization to Hire * c. Charter Amendment Discussion* d. Capital Improvement Plan and Pre-Authroization Purchases* e. Tuition Reibursement Request* f. Finance Support* g. Interim City Administrator Options* h. Potential Boundary Change Process* 11. Staff Reports a. Public Works Administrative Assistant Update* b. September 28 Work Session and Groundbreaking* 12. Closed Session a. City Center Drive and 79th Place Improvement Project 13. New Business a. City Center Drive and 79th Place Improvement Project 14. 2023 City Council Schedule* 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 858 4422 3518 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/85844223518 visit http://www.zoom.us and enter Meeting ID: 858 4422 3518 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov * STAFF REPORT Agenda Item: 4. Summary The advisory commission representatives for the September 14, 2023, Council meeting are as follows: • Planning Commission: Mark Lanterman • Parks and Trails Commission: Michelle Friedrich Financial/Budget N/A Council Action N/A Attachments N/A Council Meeting: September 14, 2023 Prepared By: Topic: Action Required Informational 1 CITY OF CORCORAN City Council Minutes December 22, 2022 – 7:00 pm The Corcoran City Council met on December 22, 2022, in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Nichols, and Councilor Vehrenkamp were present. Councilor Bottema and Councilor Schultz were excused. City Administrator Beise, Planner McKeown, Public Works Director Mattson, and Director of Public Safety Gottschalk were present. 1.Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Beise noted the addition of item 9c, Trail Haven Bridge Replacement, the addition of 10e, Police Officer Hiring Process, and the addition of 11b, Resolution Recognizing the Holiday Toy and Food Drive. Council requested City Administrator Beise to announce the new Administrative Services Director. City Administrator Beise noted Kathy Hughes as the new Administrative Services Director and noted Kathy’s years of experience in the Sheriff’s Office as well as the City of Minneapolis. MOTION: made by Vehrenkamp, seconded by Nichols to approve the agenda as amended. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) 4.Commission Representatives Mayor McKee noted Planning Commissioner Brummond and Parks and Trails Commissioner Anderson were in attendance virtually. 5.Open Forum (Public Comment Opportunity) Mayor McKee invited residents to communicate in-person or telephonically during Open Forum for items not included on the agenda. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. 6.Presentations/Recognitions a. Year in Review City Administrator Beise reviewed City, Council, and staff accomplishments throughout the year for 2022 and noted City events, the Primary and General Elections, the broadband grant, the police 3-year labor agreement, water supply planning, hopeful for federal funding for infrastructure, the Trail Haven Road Bridge Replacement, developments within the City including the NAPA store, Nelson International, Corcoran Farms Business Park, the WH Electric substation, Cook Highland Lakes project, and the St. Therese project. City Administrator Beise thanked the community and Council for their support. 7.Consent Agenda a. 2022-06-09 Draft Council Minutes b.Financial Claims c.Resolution Calling for the Tax Abatement Hearing Adopted by City Council* d.ADU Zoning Ordinance Amendment Council requested item 7d be pulled for further review. Added Attachment Item: 7a1. 2 MOTION: made by Nichols, seconded by Vehrenkamp, to approve agenda items 7a-c as presented. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) Council discussed additional connection charges for sewer capacity in the MUSA or water line access fees, and park dedication fees for additional dwelling units included as part of the existing platted property and should fees be considered as part of and ADU application. Planner McKeown noted an ADU is supposed to be part of the principal structure and not something that is easily separated out as property is not supposed to be able to be subdivided which is the reason there wouldn’t be an additional charge. Planner McKeown added the ADU is not meant to house another family and is typically utilized to house an older child with disabilities, or elderly parents. Council and staff discussed size limit of accessory structures and rear yard setbacks within rural residential zoning districts. Council and staff discussed the future rental ordinance and noted ADU’s would be subject to the rental ordinance if rented to a non-family member. MOTION: made by McKee, seconded by Nichols, to amend Ordinance 2022-472 Standard 10 and correct typo from most to must throughout ordinance. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) MOTION: made by Nichols, seconded by Vehrenkamp, to approve agenda items 7d as amended. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) 8. Planning Business (Public Comment Opportunity) Mayor McKee noted Public Hearing Comment Opportunities on item 8a-b, and invited residents to communicate in-person or telephonically during the public comment opportunity for Planning Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. a. Park Dedication Ordinance Amendment City Administrator Beise reviewed the Park Dedication Amendment and noted changes to the fee schedule referencing commercial and industrial properties calculated per acre rather than per unit. City Administrator Beise noted review of sale data per county records, and noted the update is based on sales data and reflects a slight increase for most land use categories and a decrease for high-density residential. MOTION: made by Nichols, seconded by Vehrenkamp, to adopt Ordinance 2022-474 Amending the Text of Title IX of the Corcoran City Code Related to Park Dedication (City File 22-065). Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) Staff noted Summary Ordinance 2022-475 would be brought to Council as a consent agenda item on the January 12, 2023, for 4/5 vote approval. b. Concept Plan – Red Barn Pet Retreat Planner McKeown reviewed the concept plan and noted the parcel is located at the northwest corner of Stieg Road and County Road 101. Planner McKeown reviewed the components of the request, the revised plans, and summarized key points where Council feedback is necessary. Planner McKeown noted Red Barn Retreat is an existing business further west of proposed location on Stieg Road. Planner McKeown reviewed this concept plan would be an expansion, a second location for the applicant. Planner McKeown noted the changes to the revised plan and noted there was an access location that has now been removed. Planner McKeown noted the proposed access as well as an additional access point for the Red Barn Pet Retreat off Stieg road, that would conflict with an existing turn lane. Planner McKeown noted applicant has proposed a roll fenced-in areas, which conflicts with the use as a commercial kennel. Planner McKeown noted the fence on this west side appears short of the required 25-foot setback. Planner McKeown reviewed the changes to the east elevation, and noted there was a second wall sign that was removed. Planner McKeown noted the applicant added a second architectural element to break up the mass of the building by having a change in color. Planner McKeown noted sketch for the entire plat for the development if the parcel were to get subdivided into nine lots. Planner McKeown noted the greenhouse potential user to the west, and then vet clinic to the east along County Road 101. Staff comment noted the vet clinic does not have direct access to a street and would not be able to get direct access to one on one, so a redesign of the lots is important so that the vet has direct access to the internal roadway, so traffic isn’t routed through the 3 parking lot to get into the vet clinic. Planner McKeown noted discussion topics, with the main question of, is Council open to a commercial kennel at this specific location, noting it would require either a comprehensive plan amendment and rezoning to commercial, or a zoning ordinance amendment to allow commercial kennels in the I-1 industrial district. Planner McKeown reviewed the potential greenhouse user and noted that a greenhouse would be allowed in a commercial district but is not currently allowed in industrial. Planner McKeown reviewed if Council is open to one or both uses, what is Council’s preference to see that change made. Planner McKeown requested Council comment on the analysis of the layout of the preliminary plat and proposed parking formula for the commercial kennel, and noted the City doesn't call out commercial kennels in the parking table, with the closest use proposed would be a vet clinic, and noted the amount of parking spaces that would result seemed excessive. Planner McKeown referred to the American Planning Association documents, and if those calculations are administered, the revised application would comply. Daniel Benjamin, 19250 Stieg Road, Applicant, reviewed potential traffic and entrance and exit routes, and the parameters of the concept sketch plan. Council discussed and provided feedback to the applicant regarding the concept sketch plan. Council noted buffering possibilities with commercial rather than industrial zoning on the proposed site. Council and staff discussed project phases, traffic, public safety, landscaping, stormwater, and road access to businesses. 9. Unfinished Business Mayor McKee noted Public Hearing Comment Opportunities on item 9a-c, and invited residents to communicate in-person or telephonically during the public comment opportunity for Unfinished Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. a. 2023 Goal Setting City Administrator Beise reviewed the goal setting cost of $1,900 with some minor printing costs for a facilitator to host the goal setting process. City Administrator Beise noted Tuesday, January 17, as a potential date for the goal setting session. Council discussed the goal setting process, and removing some items from the goal setting, MOTION: made by McKee, seconded by Nichols engage Phil Kern for strategic goal setting services for 2023. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) b. 2023 Fee Schedule City Administrator Beise reviewed the proposed 2023 Fee Schedule changes and noted additional verbiage regarding the recreational vehicle permit at $10 per year/$30 every three years. City Administrator Beise noted some changes to the building permits fees to reflect costs appropriately. Council noted water billing issues by residents. City Administrator Beise clarified the change that finance was proposing for base fees is related to SAC units, and it is something that staff recommends changing when you have a commercial use. City Administrator Beise noted there is an equivalent to individual house use, and we have a determination from the Met Council on how much sewer usage residential is going to have. City Administrator Beise noted generally sewer usage is related to water usage, because what's going down the sewer is generally related to water, so changing our base fees to reflect that to make sure we're capturing the right amount to make sure amounts incurred are encapsulated in the base fees for the maintenance or the system was the idea behind it. City Administrator Beise noted it is a policy decision for the for the Council. Council and staff discussed implementing a policy that allows for non-residential water users. MOTION: made by Nichols, seconded by Vehrenkamp, to adopt Ordinance 2022-476 2023 Fee Schedule. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) c. Trail Haven Road Bid Award Public Works Director Mattson reviewed the construction phases and noted the recent authorization to procure the actual concrete culverts separately to fast track the project. Public Works Director Mattson the mail delivery issue, and noted the roads reopened by the end of November. Public Works Director Mattson noted approximately $30,000 of local costs for the project, with the Notice of Award in the amount of $194,601. 4 MOTION: made by Nichols, seconded by Vehrenkamp, to authorize the Notice of Award to Nullah Contracting for the construction of the bridge in the amount of $194,604. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) 10. New Business Mayor McKee invited residents to communicate in-person or telephonically during the public comment opportunity for New Business items 10a-d. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment period. a. Cropland Rental – Tax Implication and Discussion City Administrator Beise reviewed the cropland rental and tax implication discussion and noted the County has changed its policy related to payment in lieu of taxes and that has created a different type of tax burden for the renter of the City’s current croplands and creating a significant tax burden not envisioned by the City or the applicant. Council and staff discussed options and future cropland rentals. Council provided staff direction to pay the tax burden for cropland rental parcels and cancel year two of the 2-year contract. b. Highway 55 Coalition City Administrator Beise reviewed the Highway 55 Coalition cost of $500 for membership. Council discussed aspects of membership. MOTION: made by Nichols, seconded by Vehrenkamp, to authorize staff to enroll the City in a membership to the Highway 55 Coalition in the amount of $500 for dues as required. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) c. Building Division Job Descriptions MOTION: made by Nichols, seconded by Vehrenkamp, to approve Resolution 2022-147 Amending the Organizational Structure of the Public Works Department. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) d. Call for Work Sessions – Finance Assistance/Partnership Requests and Buffer Yard Transition Ordinance and PUD Standards Council and staff reviewed potential work session topics. Mayor McKee called work sessions for Police Retention and Recruitment on January 12, 2023, at 5:30 pm. e. Police Officer Hiring Process Director of Public Safety Gottschalk reviewed Council discussions from September 8, and noted the Council authorized staff to begin a police officer hiring process for a budgeted 2023 police officer position. Director of Public Works Gottschalk noted a preferred candidate has been selected and staff are seeking a formal authorization from the Council to extend the final job offer or lateral entry subject for approval by the Mayor and the City Administrator. Director of Public Safety Gottschalk also informed Council, staff received notice that one of our current police officers has a conditional offer from another police agency and intends to resign from the Corcoran Police Department. Director of Public Safety Gottschalk requested authorization to reopen the police officer hiring process for a full- time police officer with a continuous review process. MOTION: made by McKee, seconded by Nichols to authorize staff to extend a lateral job entry offer to the preferred candidate and authorize staff to being the hiring process for the full-time police officer. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) 11. Staff Reports a. Active Corcoran Planning Applications; Council received report. b. Holiday Toy and Food Drive Parks and Recreation Supervisor Christensen Buck reviewed the Holiday Toy and Food Drive and noted amounts of toys and food collected during the event. Council thanked staff for their work on the event. MOTION: made by Vehrenkamp, seconded by Nichols, to approve Resolution 2022-149 Recognizing the Holiday Toy and Food Drive Donations. 5 Council requested further discussion. Motion made by Vehrenkamp withdrawn, seconded by Nichols withdrawn. Council noted setting a date for next year and discussing potential budgets at a January 2023 meeting. MOTION: made by Vehrenkamp, seconded by Nichols, to approve Resolution 2022-149 Recognizing the Holiday Toy and Food Drive Donations. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) 12. 2022-23 Council Schedule Council received schedule. 13. Adjournment MOTION: made by McKee, seconded by Nichols to adjourn. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) Meeting adjourned at 9:17 pm on December 22, 2022. Michelle Friedrich – City Clerk STAFF REPORT Agenda Item: 7a. Council Meeting: September 14, 2023 Prepared By: Michelle Friedrich Topic: Draft Council Minutes – December 2022 Action Required: Informational Summary The draft Council Minutes for December 2022 will be emailed on Tuesday, September 12, with hard copies provided to Council the evening of the September 14 meeting. Attachments (Hard copies will be provided September 14, 2023) 1. Draft Council Minutes – December 22, 2022 Agenda Item 7b. Council Meeting Date:9/14/2023 Prepared By:Maggie Ung Amount Project name $0.00 -$ $935,282.36 935,282.36$ 200,292.70$ 1,135,575.06$ Date Paid to Amount Description 8/18/2023 ADP 562.08$ Payoll Processing Fee 8/24/2023 ADP 124,585.09$ Net Payroll and Taxes 8/25/2023 Optum Bank 4,278.28$ Employee HSA 8/25/2023 MN PERA 26,388.03$ Employee Pension 8/28/2023 MN State - Empower 5,863.43$ Employee Deferred Comp/Healthcare Savings 9/1/2023 Paymentech 10.08$ Credit Card Fee 9/1/2023 ADP 365.64$ Payoll Processing Fee 9/1/2023 HealthPartners 32,350.46$ Employee Health Insurance Premium 9/5/2023 RevTrak 4,270.00$ Credit Card Fee 9/6/2023 THE HARTFORD 1,619.61$ Employee Disability Premium Total 200,292.70$ TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements ALL OTHER FINANCIAL CLAIMS Check Register (See attached Check Detail Registers) Total Checks Total of Auto Deductions Total Total Fund #500 = (See attached Payments Detail) FINANCIAL CLAIMS CHECK RANGE FUND #500 ESCROW CLAIMS Paid to SEE THE REGISTER FOR #500 CLAIMS CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 1/9Page: 09/07/2023 11:14 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 08/25/2023 - 09/14/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34229 3422923.00 08/28/23122820MILEAGECHRISTENSEN BUCK, JESSICA01/19/21100-45200-50210 23.00 Total For Check 34229 Check 34230 342306.76 08/28/23030218MILEAGE REIMBURSEMENTMICHELLE FRIEDRICH03/02/18100-41400-50210 6.76 Total For Check 34230 Check 34231 3423123.00 08/28/23120419WATER LICENSE REIMBURSEMENTKOTTKE, ROBBIE12/04/19601-49400-50433 23.00 Total For Check 34231 Check 34232 3423222.99 09/14/2311689117MECHANIX GLOVESACME TOOLS08/29/23100-43100-50210 34232692.61 09/14/2311693744HOOK & PICK SET/SAFETY GLASSES/GLOACME TOOLS08/30/23100-43100-50210 34232589.99 09/14/2311657210BACKPACK BLOWER TANK OF GASACME TOOLS08/21/23100-45200-50210 1,305.59 Total For Check 34232 Check 34233 3423339.77 09/14/2311668973MECHANIC GLOVESACME TOOLS08/23/23100-45200-50210 39.77 Total For Check 34233 Check 34234 34234111.14 09/14/233698459CITY HALL PEST CONTROLADAMS PEST CONTROL, INC.08/22/23100-41900-50401 111.14 Total For Check 34234 Check 34235 3423563.49 09/14/231HND-6JYT-NKJVCITY HALL TOLIET PAPERAMAZON CAPITAL SERVICES08/25/23100-41900-50210 3423567.38 09/14/231DJC-RJTK-XGY9BATTERY REPLACEMENT COMPUTERAMAZON CAPITAL SERVICES08/18/23100-41920-50210 130.87 Total For Check 34235 Check 34236 3423623.26 09/14/232399205UNLEADED FUELBEAUDRY OIL COMPANY08/15/23100-41900-50212 342361,058.35 09/14/232399205UNLEADED FUELBEAUDRY OIL COMPANY08/15/23100-42100-50212 34236693.00 09/14/232399064ULS DYED FUELBEAUDRY OIL COMPANY08/15/23100-43100-50212 34236905.75 09/14/232399204ULS DYED FUELBEAUDRY OIL COMPANY08/15/23100-43100-50212 3423681.41 09/14/232399205UNLEADED FUELBEAUDRY OIL COMPANY08/15/23100-43100-50212 2,761.77 Total For Check 34236 Check 34237 34237572.16 09/14/23002P19817BRAKE ROTORSBOYER FORD TRUCKS INC08/29/23100-42100-50220 34237426.42 09/14/23003P487572009 MAC BATTERYBOYER FORD TRUCKS INC09/05/23100-43100-50220 998.58 Total For Check 34237 Check 34238 34238442.25 09/14/234308LEGAL SERVICES FOR AUGUST 2023CARSON, CLELLAND & SCHREDER08/30/23100-00000-22205 3423843.50 09/14/234308LEGAL SERVICES FOR AUGUST 2023CARSON, CLELLAND & SCHREDER08/30/23100-00000-22205-009 34238290.00 09/14/234308LEGAL SERVICES FOR AUGUST 2023CARSON, CLELLAND & SCHREDER08/30/23100-00000-22205-056 34238116.00 09/14/234308LEGAL SERVICES FOR AUGUST 2023CARSON, CLELLAND & SCHREDER08/30/23100-00000-22205-098 342383,321.07 09/14/234308LEGAL SERVICES FOR AUGUST 2023CARSON, CLELLAND & SCHREDER08/30/23100-41600-50300 342384,855.00 09/14/234308LEGAL SERVICES FOR AUGUST 2023CARSON, CLELLAND & SCHREDER08/30/23100-42100-50304 34238543.75 09/14/234308LEGAL SERVICES FOR AUGUST 2023CARSON, CLELLAND & SCHREDER08/30/23408-48010-50304 9,611.57 Total For Check 34238 Check 34239 3423985.00 09/14/2308302023 VOE2023 SUMMER SOCCER COACH REFUNDCATHERINE VOELKEL08/30/23100-00000-34790 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 2/9Page: 09/07/2023 11:14 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 08/25/2023 - 09/14/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34239 85.00 Total For Check 34239 Check 34240 34240133.06 09/14/234165576738CITY HALL FLOOR MATSCINTAS - 47008/23/23100-41900-50400 3424038.11 09/14/234165576741CRT BLUE/CABINETCINTAS - 47008/23/23100-43100-50400 3424055.12 09/14/234165576746LG BATH TOWELCINTAS - 47008/23/23100-43100-50400 3424055.12 09/14/234166156630LG BATH TOWELCINTAS - 47008/29/23100-43100-50400 3424018.20 09/14/234166156715UNIFORM ADD ON/MICROFIBER WIPECINTAS - 47008/29/23100-43100-50400 3424082.82 09/14/234166156718SM SHOP TOWELSCINTAS - 47008/29/23100-43100-50400 3424038.13 09/14/234165576852UNIFORMS ADD-ON CINTAS - 47008/23/23100-43100-50417 34240194.17 09/14/234165577012UNIFORMSCINTAS - 47008/23/23100-43100-50417 34240194.17 09/14/234166156905UNIFORMSCINTAS - 47008/29/23100-43100-50417 3424038.13 09/14/234166156715UNIFORM ADD ON/MICROFIBER WIPECINTAS - 47008/29/23100-43100-50417 847.03 Total For Check 34240 Check 34241 3424116.25 09/14/23BP23-0021-2BP23-0021 STAFF TIME JULY 2023CITY OF CORCORAN08/25/23100-00000-22205 34241130.00 09/14/23BP23-0031BP23-0031 STAFF TIME JUNE 2023CITY OF CORCORAN08/25/23100-00000-22205 34241162.50 09/14/23BP23-0031-2BP23-0031 JULY 2023CITY OF CORCORAN08/25/23100-00000-22205 3424116.25 09/14/23BP23-0006.5BP23-0006 STAFF TIME JULY 2023CITY OF CORCORAN08/25/23100-00000-22205 3424165.00 09/14/23BP23-0025BP23-0025 23730 HW 55 STAFF TIME JCITY OF CORCORAN08/25/23100-00000-22205 34241227.50 09/14/23BP23-0016-4BP23-0016 STAFF PLANNER TIME JULY CITY OF CORCORAN08/25/23100-00000-22205 34241130.00 09/14/23BP22-0029.12BP22-0029 STAFF PLANNER TIME JULY CITY OF CORCORAN08/25/23100-00000-22205 34241828.75 09/14/23BP23-0029.13BP23-0029 STAFF PLANNER TIME JULY CITY OF CORCORAN08/25/23100-00000-22205 3424181.25 09/14/23BP23-0011-3BP23-0011 STAFF PLANNER TIME JULY CITY OF CORCORAN08/25/23100-00000-22205 3424165.00 09/14/23BP23-0024BP23-0024 STAFF PLANNER TIME JULY CITY OF CORCORAN08/25/23100-00000-22205 3424116.25 09/14/23BP23-0024-2BP23-0024 STAFF PLANNER TIME JULY CITY OF CORCORAN08/25/23100-00000-22205 34241113.75 09/14/23BP22-0014-10BP22-0014 STAFF PLANNER TIME JULY CITY OF CORCORAN08/25/23100-00000-22205 3424132.50 09/14/23BP23-0022-3BP23-0022 STAFF PLANNER TIME JULY CITY OF CORCORAN08/25/23100-00000-22205 34241195.00 09/14/23BP23-0023-2BP23-0023 STAFF PLANNER TIME JULY CITY OF CORCORAN08/25/23100-00000-22205 3424165.00 09/14/23BP23-0030BP23-0030 STAFF PLANNER TIME JULY CITY OF CORCORAN08/25/23100-00000-22205 3424197.50 09/14/23BP23-0034BP23-0034 STAFF PLANNER TIME JULY CITY OF CORCORAN08/25/23100-00000-22205 34241165.00 09/14/23BP23-0019BP23-0019 STAFF PLANNER TIME JULY CITY OF CORCORAN08/25/23100-00000-22205 342411.38 09/14/23092023CO RD 116 IRRIGATION - WILDFLOWER CITY OF CORCORAN09/05/23100-45200-50382 2,408.88 Total For Check 34241 Check 34242 34242269.18 09/14/2308052023CITY HALL/POLICE INTERNETCOMCAST - 002320208/05/23100-41900-50321 34242269.17 09/14/2308052023CITY HALL/POLICE INTERNETCOMCAST - 002320208/05/23100-42100-50321 538.35 Total For Check 34242 Check 34243 34243885.00 09/14/23356772MONTHLY BILLING FOR SEPTEMBER (SIRCOMPUTER INTEGRATION TECH08/18/23100-41920-50300 885.00 Total For Check 34243 Check 34244 3424460.00 09/14/23081720232023 SUMMER SOCCER REFEREECOOPER HENSEL08/28/23100-45100-50300 60.00 Total For Check 34244 Check 34245 3424586.00 09/14/23100X07824506PD OFFICE WATERCULLIGAN BOTTLED WATER08/31/23100-42100-50210 86.00 Total For Check 34245 Check 34246 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 3/9Page: 09/07/2023 11:14 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 08/25/2023 - 09/14/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34246 3424644,957.08 09/14/231174583801585 TERRAIN CUT TRACTOR DEERE & COMPANY03/22/23416-45200-50580 3424621,912.92 09/14/23117469707UTILITY TRACTORDEERE & COMPANY04/27/23416-45200-50580 66,870.00 Total For Check 34246 Check 34247 34247358.50 09/14/230033826-INTRAFFIC COUNTERSDIAMOND TRAFFIC PRODUCTS08/30/23100-43121-50224 34247358.50 09/14/230033826-INTRAFFIC COUNTERSDIAMOND TRAFFIC PRODUCTS08/30/23100-43122-50224 717.00 Total For Check 34247 Check 34248 3424835.62 09/14/23960873AUG 24 PUBLIC HEARING FOR INTERIM ECM PUBLISHERS INC08/17/23100-41900-50350 3424831.66 09/14/23960874AUG 24 PUBLIC HEARING ORDINANCE AMECM PUBLISHERS INC08/17/23100-41900-50350 3424875.20 09/14/23960875ORDINANCE NO. 2023-494 NOTICEECM PUBLISHERS INC08/17/23100-41900-50350 3424855.40 09/14/23960876ORDINANCE NO. 2023-495 NOTICEECM PUBLISHERS INC08/17/23100-41900-50350 3424855.62 09/14/23961852JUNE 2 PH SUNRAM IUPECM PUBLISHERS INC08/24/23100-41910-50350 34248131.64 09/14/23960872WATER SUPPLY CONSTRUCTION PROJECT ECM PUBLISHERS INC08/17/23601-49400-50350 385.14 Total For Check 34248 Check 34249 34249450.00 09/14/232331CITY PARK HYDRANT TESTFLOW RIGHT PLUMBING06/06/23601-49400-50210 450.00 Total For Check 34249 Check 34250 3425085.00 09/14/2308312023 SCH2023 SUMMER SOCCER COACH REFUNDGRAHAM SCHULTZ08/30/23100-00000-34790 85.00 Total For Check 34250 Check 34251 3425119,414.58 09/14/23QTR3_20232023 3RD QTR FIRE PROTECTIONCITY OF HANOVER08/01/23100-42200-50300 19,414.58 Total For Check 34251 Check 34252 3425223.00 09/14/2309052023WASTE WATER LICENSE REIMBURSEMENTBRANDON HEINZ09/05/23601-49400-50433 23.00 Total For Check 34252 Check 34253 3425355.00 09/14/23003401092300AUGUST 2023 CAR WASHHOLIDAY COMPANIES09/01/23100-42100-50403 55.00 Total For Check 34253 Check 34254 3425480.00 09/14/23INV00290009SHIFT PLANNING 08/20-09/19/2023HUMANITY LLC08/20/23100-42100-50300 80.00 Total For Check 34254 Check 34255 34255805.00 09/14/23BP23-0021BP23-0021 10760 WINDMILL DR ESCROW James Marlais08/25/23100-00000-22205 805.00 Total For Check 34255 Check 34256 34256707.50 09/14/23BP23-0031-3BP23-0031 ESCROW REFUNDJosh Ralph08/25/23100-00000-22205 707.50 Total For Check 34256 Check 34257 3425744,964.94 09/14/23050620232023 CHEVROLET SILVERADOKARL CHEVROLET09/01/23416-43100-50550 44,964.94 Total For Check 34257 Check 34258 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 4/9Page: 09/07/2023 11:14 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 08/25/2023 - 09/14/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34258 3425830.00 09/14/23081720232023 SUMMER SOCCER REFEREE LUCY PENNINGS08/28/23100-45100-50300 30.00 Total For Check 34258 Check 34259 34259120.00 09/14/232354MANDATORY CHECK INMARIE RIDGEWAY LICSW, LLC08/31/23100-41900-50300 120.00 Total For Check 34259 Check 34260 3426020.00 09/14/2309062023OPIOD EDUCATION & NARCAN TRAINING MCFOA09/06/23100-41400-50207 20.00 Total For Check 34260 Check 34261 3426132.38 09/14/2320899DOOR STOP/POLEBARN SCREWSMENARDS MAPLE GROVE08/09/23100-43100-50210 3426110.98 09/14/2320953SHOE COVERSMENARDS MAPLE GROVE08/10/23100-43100-50210 34261326.80 09/14/2320988SHEETINGMENARDS MAPLE GROVE08/11/23100-45200-50221 34261111.87 09/14/23209894LB BUCKET/WASP KILLERMENARDS MAPLE GROVE08/11/23602-49450-50210 482.03 Total For Check 34261 Check 34262 3426226,578.78 09/14/233802FINALED PERMITS JULY 2023METRO WEST INSPECTION SERVIC08/17/23100-42400-50300 3426244,907.81 09/14/233750FINALED PERMITS JUNE 2023METRO WEST INSPECTION SERVIC07/05/23100-42400-50300 71,486.59 Total For Check 34262 Check 34263 3426317,081.40 09/14/230001161965WASTE WATER SERVICES OCTOBER 2023METROPOLITAN COUNCIL ENVIRO09/01/23602-49450-50312 17,081.40 Total For Check 34263 Check 34264 3426462,125.00 09/14/2308302023AUGUST 2023 SAC CHARGESMETROPOLITAN COUNCIL09/01/23602-00000-20800 34264(621.25)09/14/2308302023AUGUST 2023 SAC CHARGESMETROPOLITAN COUNCIL09/01/23602-00000-36200 61,503.75 Total For Check 34264 Check 34265 342652,898.99 09/14/233Q 2023WATER CONNECTION 07/01/23-09/30/20MN DEPARTMENT OF HEALTH08/21/23601-49400-50300 2,898.99 Total For Check 34265 Check 34266 342661,049.76 09/14/238281697223MICROPHONE FOR REMOTE SPEAKERMOTOROLA SOLUTIONS INC08/22/23416-42100-50210 3426615,857.76 09/14/238281705179APX6000 MODEL PORTABLE RADIO UNITS MOTOROLA SOLUTIONS INC08/31/23416-42100-50210 16,907.52 Total For Check 34266 Check 34267 3426752.19 09/14/23492137BATTERYNAPA AUTO PARTS - Corcoran08/30/23100-45200-50210 342672.39 09/14/23490598RUBBER CEMENT KITNAPA AUTO PARTS - Corcoran08/22/23100-45200-50210 54.58 Total For Check 34267 Check 34268 34268576.93 09/14/2309052023DEPENDENT CARE REIMBURSEMENTNATALIE DAVIS MCKEOWN09/05/23100-00000-21710 576.93 Total For Check 34268 Check 34269 34269(2,240.60)09/14/23PAY_2TRAIL HAVEN BRIDGE NO. 27J78 REPLANEW LOOK CONTRACTING09/06/23408-00000-20610 3426944,812.02 09/14/23PAY_2TRAIL HAVEN BRIDGE NO. 27J78 REPLANEW LOOK CONTRACTING09/06/23408-48009-50530 42,571.42 Total For Check 34269 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 5/9Page: 09/07/2023 11:14 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 08/25/2023 - 09/14/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34270 34270604.80 09/14/2352372944DYLOX INSECTICIDENUTRIEN AG SOLUTIONS, INC.08/14/23100-45200-50221 604.80 Total For Check 34270 Check 34271 342715.10 09/14/23324651656001OFFICE SUPPLIESODP BUSINESS SOLUTIONS, LLC08/14/23100-41900-50200 3427160.61 09/14/23324691359001LAMINATE POUCHES/THERMAL POUCHESODP BUSINESS SOLUTIONS, LLC08/14/23100-41900-50200 3427114.99 09/14/23324691361001NAME PLATE SIGNODP BUSINESS SOLUTIONS, LLC08/16/23100-41900-50200 80.70 Total For Check 34271 Check 34272 34272208,330.59 09/14/232277052074 PAY CORCORAN WATER TOWER STORAGE TANK PHOENIX FABRICATORS & ERECTO08/21/23601-00000-16500 34272(10,416.53)09/14/232277052074 PAY CORCORAN WATER TOWER STORAGE TANK PHOENIX FABRICATORS & ERECTO08/21/23601-00000-20610 197,914.06 Total For Check 34272 Check 34273 34273141.99 09/14/23N10070880FOLDER INSERTER LEASE 09/15/23-12/QUADIENT LEASING USA INC08/14/23100-41900-50413 34273141.99 09/14/23N10070880FOLDER INSERTER LEASE 09/15/23-12/QUADIENT LEASING USA INC08/14/23601-49400-50413 34273141.99 09/14/23N10070880FOLDER INSERTER LEASE 09/15/23-12/QUADIENT LEASING USA INC08/14/23602-49450-50413 425.97 Total For Check 34273 Check 34274 34274872.09 09/14/230894-006349736CITY RECYCLING AUGUST 2023REPUBLIC SERVICES08/31/23100-43201-50300 342741,901.95 09/14/230894-006338582CITY PARK GARBAGEREPUBLIC SERVICES08/25/23100-45200-50380 2,774.04 Total For Check 34274 Check 34275 3427530.00 09/14/23081720232023 SUMMER SOCCER REFEREERILEY FREED08/28/23100-45100-50300 30.00 Total For Check 34275 Check 34276 34276480.00 09/14/2308262023MAPLE GROVE TRIATHLON OFFICER ASSICITY OF ROGERS08/30/23100-00000-20800 480.00 Total For Check 34276 Check 34277 34277765.11 09/14/2346063BOBCAT DOOR GLASSRTL EQUIPMENT07/20/23100-43100-50220 765.11 Total For Check 34277 Check 34278 3427871.96 09/14/23133410159-001STAINLESS STEEL CLAMPSSITE ONE LANDSCAPE SUPPLY08/11/23100-45200-50210 71.96 Total For Check 34278 Check 34279 342792,800.00 09/14/2308212349983SOLUS PLUSSNAP-ON TOOLS08/21/23100-43100-50220 2,800.00 Total For Check 34279 Check 34280 342801,862.45 09/14/2309-2023SEPTEMBER 2023STANDARD INSURANCE COMPANY08/17/23100-00000-21709 1,862.45 Total For Check 34280 Check 34281 3428120,786.00 09/14/232121836STIEG ROAD IMPROVEMENTSSTANTEC CONSULTING SERVICES08/25/23100-00000-22205 342813,133.50 09/14/232121853WCA PROJECTSSTANTEC CONSULTING SERVICES08/25/23100-00000-22205 34281494.50 09/14/232121851HEIDECKER GARAGE CUPSTANTEC CONSULTING SERVICES08/25/23100-00000-22205 34281616.00 09/14/232121847REFUGE AT RUSH CREEK WETLAND BANKSTANTEC CONSULTING SERVICES08/25/23100-00000-22205 34281148.00 09/14/232120370KARINIEMI JENSENSTANTEC CONSULTING SERVICES08/25/23100-00000-22205 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 6/9Page: 09/07/2023 11:14 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 08/25/2023 - 09/14/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34281 34281666.00 09/14/232120374LEUER CONCEPT PLANSTANTEC CONSULTING SERVICES08/24/23100-00000-22205 342813,142.40 09/14/232120373KWIK TRIP CR 101 DEVELOPMENT PROJESTANTEC CONSULTING SERVICES08/24/23100-00000-22205 342813,079.60 09/14/232120372SCHERBER CR 30 DEVELOPMENT PROJECTSTANTEC CONSULTING SERVICES08/24/23100-00000-22205 34281148.00 09/14/232120371KARINIEMI-WICHT 23-004STANTEC CONSULTING SERVICES08/24/23100-00000-22205 34281802.00 09/14/232120365RED BARN PET RETREATSTANTEC CONSULTING SERVICES08/24/23100-00000-22205 342812,323.60 09/14/232120364HOPE COMMUNITY 22-074STANTEC CONSULTING SERVICES08/24/23100-00000-22205 34281773.98 09/14/232120369BECHTOLD FARMSTANTEC CONSULTING SERVICES08/24/23100-00000-22205-013 342814,226.29 09/14/232120354COOK LAKE HIGHLANDS DEVELOPMENT PRSTANTEC CONSULTING SERVICES08/24/23100-00000-22205-017 34281291.94 09/14/232121849D&D ENGINEERING ASSISTANCESTANTEC CONSULTING SERVICES08/25/23100-00000-22205-024 342812,990.85 09/14/232121841KARINIEMI MEADOWSSTANTEC CONSULTING SERVICES08/24/23100-00000-22205-044 3428145,544.49 09/14/232120357TAVERA DEVELOPMENT PROJECTSTANTEC CONSULTING SERVICES08/24/23100-00000-22205-056 342812,494.86 09/14/232120351RAVINIA DEVELOPMENT PROJECTSTANTEC CONSULTING SERVICES08/24/23100-00000-22205-058 3428165.00 09/14/232121848NAPA ENGINEERING ASSISTANCESTANTEC CONSULTING SERVICES08/25/23100-00000-22205-075 342811,559.10 09/14/232120358NELSON TRUCKING DEVELOPMENT PROJECSTANTEC CONSULTING SERVICES08/24/23100-00000-22205-076 34281148.00 09/14/232120360PIONEER TRAIL INDUSTRIAL PARKSTANTEC CONSULTING SERVICES08/24/23100-00000-22205-080 342815,266.86 09/14/232120352BELLWETHER DEVELOPMENT PROJECTSTANTEC CONSULTING SERVICES08/24/23100-00000-22205-087 3428122,913.29 09/14/232120362AMBERLY (1,2) BELLWETHER (6,7,9)STANTEC CONSULTING SERVICES08/24/23100-00000-22205-087 342811,492.30 09/14/232052393AMBERLY 1,2/BELLWETHER 6,7,9STANTEC CONSULTING SERVICES03/09/23100-00000-22205-087 342814,576.68 09/14/232120359RUSH CREEK RESERVE DEVELOPMENT PROSTANTEC CONSULTING SERVICES08/24/23100-00000-22205-098 34281338.08 09/14/232120367GARAGES TOO DEVELOPMENT PROJECTSTANTEC CONSULTING SERVICES08/24/23100-00000-22205-111 34281222.00 09/14/232120366ST THERESE SENIOR LIVINGSTANTEC CONSULTING SERVICES08/24/23100-00000-22205-117 3428134.65 09/14/232121850WRIGHT HENNEPIN SUBSTATION IISTANTEC CONSULTING SERVICES08/25/23100-00000-22205-128 3428123.40 09/14/232101163.2WRIGHT HENNEPIN SUBSTATIONSTANTEC CONSULTING SERVICES07/06/23100-00000-22205-128 3428128,178.55 09/14/232121838CITY CENTER DR & 79TH PL STREET & STANTEC CONSULTING SERVICES08/25/23100-00000-22205-130 342811,494.50 09/14/232121843CR 116 & HUNTERS RIDGE TURN LANE ISTANTEC CONSULTING SERVICES08/25/23100-00000-22205-131 3428188.50 09/14/232022316CR 116 & HUNTERS RIDGE TURN LANE ISTANTEC CONSULTING SERVICES12/19/22100-00000-22205-131 3428126,779.49 09/14/232120361WALCOTT GLENSTANTEC CONSULTING SERVICES08/24/23100-00000-22205-132 342811,283.45 09/14/232121844COOK LAKE TURN LANESSTANTEC CONSULTING SERVICES08/25/23100-00000-22205-133 342814,717.80 09/14/232121846GENERAL ENGINEERING SERVICESSTANTEC CONSULTING SERVICES08/25/23100-41910-50300 342813,193.25 09/14/232121830NEW CONSTRUCTION INSPECTIONSTANTEC CONSULTING SERVICES08/25/23100-42400-50303 3428119,121.80 09/14/232121846GENERAL ENGINEERING SERVICESSTANTEC CONSULTING SERVICES08/25/23100-43170-50300 342816,730.20 09/14/232121837HORSESHOE BEND DRIVE DESIGNSTANTEC CONSULTING SERVICES08/25/23100-43170-50300 342816,960.75 09/14/232121852HUNTERS RIDGE FEASIBILITY STUDYSTANTEC CONSULTING SERVICES08/25/23100-43170-50300 34281497.00 09/14/232121846GENERAL ENGINEERING SERVICESSTANTEC CONSULTING SERVICES08/25/23100-43170-50309 34281429.00 09/14/232121853WCA PROJECTSSTANTEC CONSULTING SERVICES08/25/23100-43170-50309 342811,156.61 09/14/23212185466TH STREET DESIGN AND CONSTRUCTIOSTANTEC CONSULTING SERVICES08/25/23408-48005-50530 34281641.50 09/14/232121832BRIDGE REPLACEMENTS DESIGNSTANTEC CONSULTING SERVICES08/25/23408-48009-50303 342819,456.70 09/14/232121835CITY CENTER DR AND 79TH PLACESTANTEC CONSULTING SERVICES08/25/23408-48010-50303 3428114,841.50 09/14/232035547CITY CENTER DRIVE & 79TH PLACESTANTEC CONSULTING SERVICES01/01/23408-48010-50303 342811,036.00 09/14/232121845HACKAMORE ROAD ASSISTANCESTANTEC CONSULTING SERVICES08/25/23419-43100-50303 3428137,060.40 09/14/232121834WATER SUPPLY TREATMENT AND STORAGE STANTEC CONSULTING SERVICES08/24/23601-00000-16500 34281247.50 09/14/232021874CORCORAN WELL NO. 1STANTEC CONSULTING SERVICES12/19/22601-00000-16500 3428127,069.50 09/14/232121840NE CORCORAN TRUNK INFRASTRUCTURESTANTEC CONSULTING SERVICES08/25/23601-49400-50300 342811,605.62 09/14/232121830NEW CONSTRUCTION INSPECTIONSTANTEC CONSULTING SERVICES08/25/23601-49400-50303 34281322.00 09/14/232121829WATER UTILITY ENGINEERINGSTANTEC CONSULTING SERVICES08/25/23601-49400-50303 342819,872.60 09/14/232121839NE CORCORAN WATER TOWERSTANTEC CONSULTING SERVICES08/24/23601-49400-50303 3428140.00 09/14/232075400.2NE CORCORAN WATER TOWER - FINAL DESTANTEC CONSULTING SERVICES05/02/23601-49400-50303 342811,605.63 09/14/232121830NEW CONSTRUCTION INSPECTIONSTANTEC CONSULTING SERVICES08/25/23602-49450-50303 332,731.22 Total For Check 34281 Check 34282 34282292.00 09/14/23I1652258PRACTICE AMMUNITIONSTREICHER'S POLICE EQUIPMENT08/29/23100-42100-50207 34282194.99 09/14/23I1651786HOLSTERSTREICHER'S POLICE EQUIPMENT08/25/23100-42100-50417 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 7/9Page: 09/07/2023 11:14 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 08/25/2023 - 09/14/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34282 342821,263.00 09/14/23I1650117NEW HIRE UNIFORM - BOHLSENSTREICHER'S POLICE EQUIPMENT08/16/23100-42100-50417 34282104.99 09/14/23I1652268TASER HOLSTERSTREICHER'S POLICE EQUIPMENT08/29/23100-42100-50417 1,854.98 Total For Check 34282 Check 34283 34283542.88 09/14/2310762454DEFIBRILLATION ELECTRODESSTRYKER MEDICAL08/16/23100-42100-50210 542.88 Total For Check 34283 Check 34284 34284343.66 09/14/2364133-00LOCK HOLDER/HOSETERMINAL SUPPLY CO08/17/23100-45200-50210 34284817.39 09/14/2365296-00SAE/FINE CAPTERMINAL SUPPLY CO08/23/23100-45200-50210 1,161.05 Total For Check 34284 Check 34285 34285663.23 09/14/2308-2023PD UNIFORM DRY CLEANINGTIDE CLEANERS09/01/23100-42100-50417 663.23 Total For Check 34285 Check 34286 3428675.00 09/14/233609221-202308-PD INVESTIGATIONS AUGUST 2023TRANSUNION RISK & ALTERNATIV09/01/23100-42100-50300 75.00 Total For Check 34286 Check 34287 34287915.00 09/14/2323083100CITY HALL & PD CLEANINGULTIMATE CLEANERS LLC08/31/23100-41900-50401 915.00 Total For Check 34287 Check 34288 34288434.14 09/14/23082820232023 ANNUAL PLANNING CONFERENCE - AMERICAN PLANNING ASSOCIATIO08/28/23100-41910-50207 3428817.65 09/14/2307123SHOE COVERINGS FOR RENTAL INSPECTICREDIT CARD PURCHASES08/10/23100-41910-50210 3428831.55 09/14/2313169930100950GB STORAGE - APPLE BUSINESS ESSECREDIT CARD PURCHASES08/26/23100-41920-50210 3428891.90 09/14/23245094THERMAL PAPERCREDIT CARD PURCHASES08/30/23100-42100-50200 3428812.25 09/14/23054013TARGET - 3 RING BINDERCREDIT CARD PURCHASES08/23/23100-42100-50200 34288167.26 09/14/2308112023JET'S PIZZA - DEBRIEF EVENT MEALCREDIT CARD PURCHASES08/11/23100-42100-50207 342884.28 09/14/23011864KEY RINGMENARDS MAPLE GROVE08/10/23100-42100-50210 34288225.00 09/14/2364553105418AMEM CONFERENCE 2023 - EKENBERGAMEM08/20/23100-42151-50207 3428815.92 09/14/23091774SAM'S CLUB - COUNTRY DAZE WATERCREDIT CARD PURCHASES08/12/23201-42100-50210 342885.99 09/14/23130851CORCORAN CROSSROADS - ICECREDIT CARD PURCHASES08/11/23201-42100-50210 3428823.96 09/14/231029279CORCORAN CROSSROADS - ICE FOR COUNCREDIT CARD PURCHASES08/12/23201-42100-50210 3428825.96 09/14/233282SAM'S CLUB - EMPLOYEE ANNIVERSARYCREDIT CARD PURCHASES08/24/23201-42100-50210 1,055.86 Total For Check 34288 Check 34289 34289424.46 09/14/23508962701COPIER LEASEUS BANKCORP EQUIPMENT FINANC08/19/23100-41920-50210 424.46 Total For Check 34289 Check 34290 3429020.50 09/14/2309062023DUPLICATE VEHICLE TITLE SQUAD 567CITY OF WAYZATA09/06/23100-42100-50220 20.50 Total For Check 34290 Check 34291 3429135.00 09/14/23931461SQUAD 574 TIRE REPAIRWESTSIDE WHOLESALE TIRE08/24/23100-42100-50403 3429130.00 09/14/23931642TIRE REPAIRWESTSIDE WHOLESALE TIRE08/28/23100-42100-50403 65.00 Total For Check 34291 Check 34292 342928,775.00 09/14/2350023393810MASTIC ONE ROADSAVERWHITE CAP08/18/23100-43121-50224 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 8/9Page: 09/07/2023 11:14 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 08/25/2023 - 09/14/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34292 342926,698.59 09/14/2350023464933SALT GUARD AND LEVELERWHITE CAP08/24/23100-43121-50224 15,473.59 Total For Check 34292 Check 34293 342931,310.01 09/14/23841893100PW BUILDING ELECTRICITYXCEL ENERGY08/23/23100-43100-50381 1,310.01 Total For Check 34293 Check 34294 3429420.26 09/14/238429659319820 CO RD 101 WATER METERXCEL ENERGY08/30/23601-49400-50381 20.26 Total For Check 34294 Check 34295 342952,947.55 09/14/23IN001126126HANCO GENERATING SYSTEM SERIAL 701ZIEGLER INC08/18/23202-42100-50210 2,947.55 Total For Check 34295 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 9/9Page: 09/07/2023 11:14 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 08/25/2023 - 09/14/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number 375,007.84 Fund 100 GENERAL FUND 71.83 Fund 201 RESERVES DONATION FUND 2,947.55 Fund 202 CITY COMMUNITY EVENTS 69,211.48 Fund 408 PAVEMENT MANAGEMENT 128,742.46 Fund 416 CAPITAL-EQUIPMENT CERTS 1,036.00 Fund 419 HACKAMORE UPGRADE (LENNAR) 277,820.56 Fund 601 WATER 80,444.64 Fund 602 SEWER Fund Totals: 935,282.36 Total For All Funds: Memo To: Kevin Mattson, PE, PW Director From: Daryl Kirschenman, PE Steve Hegland, PE Project/File: 227705274 Date: August 21, 2023 Subject: Pay Application #4 to Phoenix Fabricators and Erectors – Pay Request No. 4 Council Action Requested Staff is recommending Council Approve Pay Application #4 for the Corcoran Water Tower Project to Phoenix Tank in the amount of $197,914.06. Summary Phoenix fabricators mobilized to the site and has completed the tower excavation, subgrade correction work poured the foundation base slab and backfilling up to bottom of foundation. They have also installed the horizontal pipe through the foundation along with elbow and vertical water riser. This pay request is for the completed foundation work, along with stored steel materials purchased by the contractor as part of the fabrication of the tank, prior to it the materials arriving onsite. The contactor will finalize backfilling the week of August 21, and proceed with the concrete shaft work, which is anticipated to take 3-4 months depending on the weather. The signed payment request form and pay application is attached for review. Total Contract Value to Date $4,703,386.00 Work Completed to Date $665,180.59 5% Retainage $33,259.03 Amount Paid to Date $434,007.50 Total Pay App #4 $197,914.06 Engineer’s Recommendation We recommend approving Pay Application #4 to Phoenix Fabricators and Erector’s in the amount of $197,914.06. Agenda Item: 7c. 227705274 3927 FOUR From 07/16/23 To 08/15/23 08/15/23 A C D E F G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) 1 1 LS 185,000.00 185,000.00 0.03 5,000.00 5,000.00 3% 180,000.00 2 1 LS 4,000.00 4,000.00 - - 0% 4,000.00 3 1 LS 6,500.00 6,500.00 0.62 4,000.00 4,000.00 62% 2,500.00 4 1 LS 4,000.00 4,000.00 0.75 3,000.00 3,000.00 75% 1,000.00 5 50 CY 40.00 2,000.00 - - 0% 2,000.00 6 1 EA 5,700.00 5,700.00 - - 0% 5,700.00 7 355 LF 265.00 94,075.00 - - 0% 94,075.00 8 1 EA 31,000.00 31,000.00 - - 0% 31,000.00 9 18 LF 397.00 7,146.00 - - 0% 7,146.00 10 55 LF 117.00 6,435.00 - - 0% 6,435.00 11 2 EA 4,000.00 8,000.00 - - 0% 8,000.00 12 2 EA 8,512.00 17,024.00 - - 0% 17,024.00 13 4,000 LB 15.00 60,000.00 - - 0% 60,000.00 14 1 EA 1,800.00 1,800.00 - - 0% 1,800.00 15 20 SY 75.00 1,500.00 - - 0% 1,500.00 16 2 EA 1,000.00 2,000.00 - - 0% 2,000.00 17 1 LS 8,000.00 8,000.00 - - 0% 8,000.00 18 1,750 SY 2.60 4,550.00 - - 0% 4,550.00 19 1,625 TN 49.00 79,625.00 75.00 3,675.00 3,675.00 5% 75,950.00 20 175 TN 190.00 33,250.00 - - 0% 33,250.00 21 225 TN 195.00 43,875.00 - - 0% 43,875.00 22 510 LF 31.00 15,810.00 - - 0% 15,810.00 23 410 LF 47.00 19,270.00 - - 0% 19,270.00 24 1,250 LF 4.50 5,625.00 1,000.00 4,500.00 4,500.00 80% 1,125.00 25 1 LS 8,500.00 8,500.00 - - 0% 8,500.00 26 1.4 AC 8,220.00 11,508.00 - - 0% 11,508.00 27 11 EA 820.00 9,020.00 - - 0% 9,020.00 28 10 EA 670.00 6,700.00 - - 0% 6,700.00 29 56 EA 100.00 5,600.00 - - 0% 5,600.00 30 118 EA 28.00 3,304.00 - - 0% 3,304.00 1 1 LS 115,000.00 115,000.00 1.00 115,000.00 115,000.00 100% - 1.10 1 LS 153,000.00 153,000.00 0.50 76,500.00 76,500.00 50% 76,500.00 1.11 1 LS 172,000.00 172,000.00 1.00 172,000.00 172,000.00 100% - 1.12 1 LS 194,000.00 194,000.00 0.80 155,200.00 155,200.00 80% 38,800.00 1.13 1 LS 886,000.00 886,000.00 - - 0% 886,000.00 1.14 1 LS 1,216,994.00 1,216,994.00 - 49,980.59 49,980.59 4% 1,167,013.41 1.15 1 LS 70,000.00 70,000.00 - - 0% 70,000.00 6" DIP WATERMAIN, CL 52, INCLUDE POLY WRAP 6" GATE VALVE & BOX 6" HYDRANT DUCTILE IRON FITTINGS FOUNDATION TANK SHAFT TANK MATERIAL / SHOP FABRICATION AGGREGATE BASE 4' X 6' OVERFLOW SPLASHPAD CONCRETE SIDEWALK 8" BOLLARD CONCRETE DRIVEWAY APRON GEOTEXTILE FABRIC TYPE V NON WEAR Application Date: Contractor's Application for PaymentProgress Estimate - Unit Price Work Owner's Project No.: Engineer's Project No.: Contractor's Project No.: City of Corcoran Stantec Consulting Services Phoenix Fabricators & Erectors, LLC 1.0 MG Elevated Water Storage Tank Corcoran Water Tower Owner: Application Period:Application No.: Engineer: Contractor: Project: Contract: B BITUMINOUS RIBBON CURB Original Contract % of Value of Item (J / F) (%) Balance to Finish (F - J) ($) BITUMINOUS WEAR SPWEA340B BITUMINOUS BASE SPNWB330B Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. TEMPORARY ROCK CONSTRUCTION ENTRANCE PLACEMENT & COMMON TOPSOIL BORROW (LV) CONNECT TO EXISTING WATERMAIN 20" PVC WATER MAIN 20" PVC WATERMAIN, C900 20" GATE VALVE PART 1 SITE WORK MOBILIZATION TRAFFIC CONTROL SALVAGE, STOCKPILE & RESPREAD TOPSOIL 20" DIP WATERMAIN, CL 52, INCLUDE POLY WRAP B618 CURB SILT FENCE, MS INFILTRATION BASIN, FILTER FABRIC, 6' DRAIN TILE & 6' FLARED END MNDOT SEED MIXTURE 25-131 SHRUB 5 GAL. CONTAINER PERENNIAL 1 GAL. CONTAINER 2.5" B&B DECIDUOUS TREE 6' HT CONIFEROUS TREE BONDS / INSURANCE MOBILIZATION TANK DELIVERY ENGINEERING ALTERNATE A - 1,000,000 GALLON COMPOSITE TANK Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 3 227705274 3927 FOUR From 07/16/23 To 08/15/23 08/15/23 A C D E F G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Application Date: Contractor's Application for PaymentProgress Estimate - Unit Price Work Owner's Project No.: Engineer's Project No.: Contractor's Project No.: City of Corcoran Stantec Consulting Services Phoenix Fabricators & Erectors, LLC 1.0 MG Elevated Water Storage Tank Corcoran Water Tower Owner: Application Period:Application No.: Engineer: Contractor: Project: Contract: B % of Value of Item (J / F) (%) Balance to Finish (F - J) ($)Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. 1.16 1 LS 380,000.00 380,000.00 - - 0% 380,000.00 1.17 1 LS 450,000.00 450,000.00 - - 0% 450,000.00 1.18 1 LS 20,000.00 20,000.00 - - 0% 20,000.00 1.19 1 LS 8,500.00 8,500.00 0.50 4,250.00 4,250.00 50% 4,250.00 1.20 1 LS 160,000.00 160,000.00 - - 0% 160,000.00 2 1 LS 25,000.00 25,000.00 - - 0% 25,000.00 3 825 CY 51.00 42,075.00 825.00 42,075.00 42,075.00 100% - 4 1 LS 120,000.00 120,000.00 0.25 30,000.00 30,000.00 25% 90,000.00 - - - - 4,703,386.00$ 615,200.00$ 49,980.59$ 665,180.59$ 14%4,038,205.41$ Original Contract Totals COMMON EXCAVATION & SITE GRADING ELECTRICAL / CONTROLS LOGO ALLOWANCE STRUCTURAL FILL BELOW FOUNDATION TANK ERECTION TANK PAINTING TANK MIXING SYSTEM EROSION CONTROL Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.2 of 3 227705274 3927 FOUR From 07/16/23 To 08/15/23 08/15/23 A C D E F G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Application Date: Contractor's Application for PaymentProgress Estimate - Unit Price Work Owner's Project No.: Engineer's Project No.: Contractor's Project No.: City of Corcoran Stantec Consulting Services Phoenix Fabricators & Erectors, LLC 1.0 MG Elevated Water Storage Tank Corcoran Water Tower Owner: Application Period:Application No.: Engineer: Contractor: Project: Contract: B % of Value of Item (J / F) (%) Balance to Finish (F - J) ($)Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. - - - - - - - - - - - - -$ -$ -$ -$ -$ 4,703,386.00$ 615,200.00$ 49,980.59$ 665,180.59$ 14%4,038,205.41$ Project Totals Change Order Totals Original Contract and Change Orders Change Orders Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.3 of 3 Memo To: Kevin Mattson, PE, PW Director From: Kent Torve, PE Steve Hegland, PE Project/File: 227704119 Date: September 6, 2023 Subject: Change Order #1 and Pay Application #2 to New Look Contracting - Bridge No. 27J78 Replacement on Trailhaven Road Council Action Requested Staff is recommending the City Council review and approve Change Order #1 in the amount of $4,424.03 and approve Pay Application #2 in the amount of $42,571.42 for the Bridge No. 27J78 Replacement on Trailhaven Road. This project is being constructed by New Look Contracting. Financing This project is funded by State Aid, State Bridge Bonds, and local funds. As this project is being paid for primarily with State Aid Roadway and MN Bridge Bond funds, the attached change order was submitted to and approved by the MN State aid office so it is eligible to be paid for with those funds. Summary Change Order #1 The Trail Haven box culvert was installed over the winter with the contractor temporarily restoring the roadway so it could be reopened ahead of the remaining road construction portion of the project which happened during the summer. During the spring melt, the roadway significantly softened and additional 2” stabilizing aggregate was placed in the soft areas to ensure the roadway was in a safe and passable condition as the frost came out of the roadway. Additionally, as the contractor was beginning construction, there was an overhead power service to a residential property which was too close to the culvert crossing and prevented the culvert from being installed safely. As there was a main overhead power line along the other side of the roadway, the contractor could not safely swing the large concrete sections and set them in place. Because of this, Wright Hennepin adjusted the overhead power line to an underground service to allow for the culvert to be safely installed. Pay Request #2 The contractor has finished the roadway improvements and preliminary restoration work along the project this summer and have submitted a pay request for this work. Final punch list work is remaining as well as final verification of the vegetation establishment on the slopes. Agenda Item: 7d. September 6, 2023 Kevin Mattson, PE, PW Director Page 2 of 2 Reference: CO 1 and PR 2 Bridge No 27J78 Replacement Attached is a summary of the work completed to date. Total Contract Value to Date $194,601.00 Revised Contract Value $199,025.03 Work Completed to Date $198,552.98 5% Retainage $9,927.65 Amount Paid to Date $146,053.90 Total Pay App #2 $42,571.42 Engineer’s Recommendation We recommend approving Change Order #1 in the amount of $4,424.03 and Pay Application #2 to New Look Contracting in the amount of $42,571.42 9-6-23 Project No. 227704119 Change Order Form 00 63 63-1 CHANGE ORDER FORM Change Order No. 1 Date: 9/6/2023 Agreement Date: 12/22/2022 Name of Project: Bridge No. 27J78 Replacement on Trailhaven Road Owner: City of Corcoran Contractor: New Look Construction The following changes are hereby made to the Contract Documents: The contract price shall be revised to accommodate material which was supplied and installed by the contractor to stabilize Trailhaven Road during the spring roadway thaw. Additionally, the contractor was required to relocate an existing power service line of Wright Hennepin Electric. The contractor utilized 49.95 tons of material at a unit price of $19.50 per ton plus a mobilization charge of $750 to bring equipment out to place the material. The relocation of the existing power line was $2,700.00 for a total additional cost of $4,424.03. Justification: The contractor utilized 2” rock to stabilize Trailhaven Roadway during the spring frost to ensure roadway was passable to residents. The material was necessary to ensure the safe usage of the roadway. The location of the existing power lines, being on both sides of the roadway with an aerial service drop, made installation of the box culvert unsafe and unfeasible. Project No. 227704119 Change Order Form 00 63 63-2 Original Contract Price: $ 194,601.00 Current Contract Price adjusted to previous Change Order: $194,601.00 The Contract Price due to this Change Order will be increased by $4,424.03. The new Contract Price including this Change Order will be $199,025.03 The Contract time will be unaffected by this Change Order Approvals Required: To be effective, this Order must be approved by the Owner and the Contractor if it changes the scope of objective of the Project, or as may otherwise be required by the Supplemental General Conditions. Requested by: Kent Torve City of Corcoran Accepted by: (Contractor) END OF SECTION STAFF REPORT Agenda Item: 7e. Council Meeting: September 14th, 2023 Prepared By: Deputy Director Ryan Burns Topic: Police Records Management JPA Update Action Required: Authorization Summary At the June 26th, 2023, City Council meeting, City Council approved and authorized a Police Records Management JPA for Data Storage Server Sharing and Governance. After approval, a couple of cities in the JPA wanted to make some updates. Updates to the JPA were made and reviewed by their city attorneys. Our city attorney reviewed and approved the new JPA updates. These amendments do not change the previously approved financial impact. Financial/Budget The costs for the data migration and storage is planned to be split evenly amongst the 13 participating agencies. The initial one-time cost for setup and migration is estimated to be $7,692 per city and the annual maintenance costs are estimated to be $5,769 per city. The actual annual maintenance costs would be included in the operating budget for future years. Options 1. Authorize the City Administrator to sign the updated JPA entering the City into the updated Data Storage Server Sharing and Governance Agreement. Council Action 1. Authorize the City Administrator to sign the updated JPA entering the City into the updated Data Storage Server Sharing and Governance Agreement. Attachments 1. Updated Data Storage Server Sharing and Governance Agreement CK #226986v4 (07/11/2023) DOCSOPEN\SS115\1\882690.v5-8/9/23 DATA STORAGE SERVER SHARING AND GOVERNANCE AGREEMENT This Data Storage Server Sharing and Governance Agreement (this “Agreement”) is made this _____ day of ______________ 2023, and is by and among the following parties: A.Cities of Champlin, Corcoran, Dayton, Deephaven, Medina, Minnetrista, Osseo, Rogers, and Wayzata, each a Minnesota municipal corporation, on behalf of their respective Police/Public Safety Departments; and B.South Lake Minnetonka Police Department, and West Hennepin Public Safety Department, each a joint powers entity organized pursuant to Minnesota Statutes Section 417.59; and C.Three Rivers Park District, a local government unit organized pursuant to Minnesota Statutes Section 383B.703, on behalf of its Department of Public Safety; and D.The Regents of the University of Minnesota, a Minnesota constitutional corporation, on behalf of its Department of Public Safety. The above-named parties may be collectively referred to herein as the “Parties” or each a “Party”. This Agreement shall be effective as of the date listed above. RECITALS WHEREAS, each of the Parties provides law enforcement services to certain (or multiple) public entity(ies) in the State of Minnesota; and WHEREAS, under individual licenses to the same data storage system, each party utilizes a records management system (an “RMS”) to process, organize, and refer to storage law enforcement data related to the provision of those services (such data is the “Party Data”); and WHEREAS, each Party currently engages a third-party contractor to store Party Data created and/or managed by each Party’s RMS; and WHEREAS, prior to 2012, several Parties created a joint powers entity known as the Lake Minnetonka Area Consortium (“LMAC”) to facilitate data sharing and storage among those Parties for investigative purposes; and WHEREAS, starting in 2012, one-by-one, other agencies joined the LMAC, for the same purpose; and WHEREAS, Minnesota Statues Section 471.59 authorizes two or more governmental units to jointly or cooperatively exercise any power common to the contracting governmental units; and Attachment: 7e1. CK #226986v4 (07/11/2023) DOCSOPEN\SS115\1\882690.v5-8/9/23 WHEREAS, the Parties desire to collaborate to establish and implement a shared local data storage site to house existing and future Party Data created by each Party’s RMS; and WHEREAS, the Parties further desire to collaborate in securing and funding professional services necessary to design, develop, and implement the migration of Party Data from a third- party storage location to the newly-established local storage site; and WHEREAS, all Parties agree that sharing the costs of establishing and implementing this local storage site, as well as the costs of migration of the data allows for significant costs savings for all involved Parties; and WHEREAS, all Parties therefore agree to share in the costs of establishing the data storage site and migrating Party Data thereto, as outlined in the terms of this Agreement. NOW THEREFORE, the Parties agree as follows: TERMS 1)PURPOSE: The purpose of this Agreement is to cooperatively coordinate efforts and share costs to develop and implement a local, legally compliant data storage location and to engage services to migrate stored Party Data to that location, and thereafter maintain currently-existing and later-created data in compliance with all FBI and CJIS security requirements. 2)AUTHORIZED REPRESENTATIVE: The Parties nominate and empower the following authorized representative for purposes of managing contractor work: Brian Tholen, Chief of Police (the “Authorized Representative”) South Lake Minnetonka Police Department 24150 Smithtown Road Shorewood, Minnesota 55331 The Authorized Representative shall serve in the role unless and until a different authorized representative is appointed by the Governing Board, as defined in Section 3. The Authorized Representative shall be empowered to facilitate the contracted work contemplated herein and shall oversee contractors' compliance with the same on behalf of the Parties. The Authorized Representative shall pay all contractor invoices and collect reimbursement from the Parties, as contemplated herein. 3)PARTY GOVERNING BOARD: The Parties hereby establish a Governing Board to oversee the implementation of the terms herein. The Governing Board shall consist of the Chief Law Enforcement Officer of each Party or his/her designee. The Governing Board shall meet on a regular basis, on the dates and times, and at a location agreed upon by the Parties. Notice for each meeting of the Governing Board shall be given in compliance with Minnesota Statutes Section 13D.04. The presence of a simple majority of the Governing Board shall constitute a quorum. Each Governing Board representative shall have one equal vote on all matters decided by the Governing Board. Unless a CK #226986v4 (07/11/2023) DOCSOPEN\SS115\1\882690.v5-8/9/23 different threshold is specifically identified herein for a particular decision, decisions shall be determined by a majority of the Governing Board present and voting on a particular topic, provided a quorum of the Governing Board is present. All issues involving this Agreement shall be reviewed and resolved by the Governing Board whenever possible. The Governing Board may also review the terms and conditions of this Agreement and make recommendations to the Parties’ governing bodies concerning amendments to this Agreement. The Governing Board shall select a Chairperson and rotate that position annually among the Parties. The Chairperson shall be the contact person for all Parties, and shall preside at meetings of the Governing Body to ensure good order and decorum. The Governing Board shall select a Vice- Chairperson, who shall preside at meetings in the Chairperson’s absence, and rotate that position annually among the Parties. The Governing Board shall obtain and maintain liability insurance in amounts not less than the statutory limits established under the Municipal Tort Claims Act, Minnesota Statutes Chapter 466 (“Chapter 466”) and may obtain other insurance it deems necessary to insure the actions of the Governing Board and the obligations of this Agreement including, without limitation, the indemnification obligations contained herein. The Parties’ respective liabilities shall be governed by the provisions of Chapter 466 and nothing in this Agreement constitutes a waiver by any Party of any statutory or common law defense, immunity, or limit on liability provided for by applicable law. In no event shall the statutory limits provided for in Chapter 466 be aggregated to make each Party liable beyond the statutory limits. For the purposes of determining total liability for damages, Parties shall be considered a single governmental unit as provided in Minnesota Statutes Section 471.59, subd. 1a(b). 4) INITIAL COSTS: The procurement contemplated by this Agreement is limited to the acquisition of such hardware, software, and professional services as are needed for local data storage considerations for existing Party Data. Each Party shall continue to be responsible for its own RMS costs and any individual costs associated with altering the designated hosting location to which RMS data will be fed. In addition to the storage procurement, the Parties, through the Authorized Representative, will engage GTEL Advisors, LLC for consultant services related to the proper design and establishment of the data storage site, and will engage Morris Electronics, Inc. to consult and assist in the procurement, installation, and maintenance of the appropriate hardware for the same. GTEL Advisors, LLC shall also assist in the technical aspects of migrating Party Data from the existing storage location to the selected new local storage location. GTEL Advisors, LLC and Morris Electronics, Inc. are collectively referred to herein as the “Contractors”. The Authorized Representative shall pay all contractor invoices for all services rendered pursuant to this Agreement and then invoice the Parties equally for such costs. Parties shall pay such invoices promptly to the Authorized Representative and not later than thirty (30) days after receipt of the same. The initial costs are estimated to be one hundred and fifteen thousand dollars ($115,000), which the Parties hereby agree to pay equally (“Initial Party Amounts”). CK #226986v4 (07/11/2023) DOCSOPEN\SS115\1\882690.v5-8/9/23 Prior to the initiation of a hardware acquisition above the Initial Party Amounts the Authorized Representative shall obtain the approval of the Governing Board of said purchase. The Authorized Representative is authorized to make reasonable hardware purchases recommended by the Contractors and related to the purpose of this Agreement which are valued at less than $10,000 in total, which shall be split equally amongst the Parties. These additional hardware purchases shall be considered part of the Initial Party Amounts. The Authorized Representative shall ensure that Contractors comply with the Minnesota Uniform Municipal Contracting Law, Minnesota Statutes Section 471.345 (“Contracting Law”), for any purchases made pursuant to this Agreement. 5) HOSTING/ON-GOING SUPPORT COSTS: South Lake Minnetonka Police Department agrees to provide a secure location for the housing of necessary data storage equipment, at no cost to the Parties. Hosting and on-going support services will be acquired from one or both of the Contractors or from a separate contractor selected in conformance with the Contracting Law. The Authorized Representative shall be responsible for coordinating and contracting with the contractor for the hosting and on- going support services. Final contractor selection must be consented to by the Governing Board. The contractor selected for hosting duties shall be responsible for maintaining all Party Data in compliance with all applicable data management standards, including FBI and CJIS security requirements. The nominated contractor(s) selected to provide these services shall also forecast funding needs for hosting services, end-of- service-life replacements, standard maintenance and repairs, and anticipated upgrades during the Initial Term of this Agreement as defined below, as well as decommissioning costs (collectively “Hosting/On-Going Support Costs"). These anticipated costs shall be shared among the Parties to facilitate reasonable budgeting and such amounts may need to be approved by a Party’s governing body. The Authorized Representative shall pay all invoices for hosting and on-going support services and invoice the Parties in equal shares for said costs. Each Party is responsible to budget for all Hosting/On-Going Support Costs. 6) NEW PARTIES: If another law enforcement agency or government entity that is not a party to this Agreement wishes to become a Party (that agency or entity a “Joining Agency”), the Joining Agency may request that it be added as a party to this Agreement or request that the Agreement be otherwise amended to accommodate the needs of the Joining Agency. This request shall be subject to the approval of a majority of the then current Parties of this Agreement. The parties shall then execute an amendment to this Agreement that adds the new governmental entity as a party to this Agreement, and sets forth the particular terms of that collaboration. 7) TERM AND PARTY WITHDRAWAL: This Agreement shall terminate on the tenth anniversary of the effective date set forth on page one (the “Initial Term”), unless extended by separate agreement of the then remaining Parties. The Agreement may be terminated earlier only as follows: a. Immediate termination may occur upon the unanimous agreement of all then remaining Parties; or CK #226986v4 (07/11/2023) DOCSOPEN\SS115\1\882690.v5-8/9/23 b. Early termination may occur upon a ¾ majority vote of the then remaining Parties, however, such termination shall not take effect for at least one (1) year after notice of that decision has been provided to all remaining Parties. Parties may withdraw from this Agreement prior to termination as set forth above upon the provision of three (3) years’ notice provided to the Chairperson of the Governing Board, who shall communicate such notice to the Authorized Representative and the Governing Board. Withdrawing Parties shall be responsible for the withdrawal fee related to the anticipated Hosting/Ongoing Support Costs, as described below in this Section 7. The withdrawal fee for each Party shall be comprised of each Party’s share of the Initial Party Amount and the estimated remaining Hosting/Ongoing Support Costs from the date of withdrawal until the tenth anniversary of the effective date set forth on page one. Withdrawing Parties shall pay this withdrawal fee no later than thirty (30) days prior to the effective date of the withdrawal unless the withdrawing Party and Governing Board agree to continue payments and billing in accordance with Section 5. Withdrawing Parties shall be entitled to a copy of their Party Data which has been or will be stored pursuant to this Agreement or any successor agreement upon payment of the withdrawal fee. A Withdrawing Party shall be responsible for all data migration costs and/or conversion costs, if any, to ensure secure transfer to and compatibility with the Withdrawing Party’s RMS platform. However, a withdrawing Party shall not be entitled to removal or immediate deletion of their embedded and stored data. The Parties agree that Party Data shall be stored, maintained and protected pursuant to this Agreement and applicable law, at all times, when housed at a storage site established pursuant to this Agreement. A withdrawing Party may request that the Party’s data be deleted when feasible, but the remaining Parties shall have no obligation to complete the deletion until the servers on the storage site(s) are decommissioned. Parties which withdraw from this Agreement are not entitled to any property, or assets purchased pursuant to this Agreement. Upon the termination of this Agreement, the remaining Parties shall properly decommission any and all data storage sites established pursuant to this Agreement and take all necessary steps to permanently secure or delete all stored data, in compliance with all applicable law. Any purchased infrastructure may be sold after full and proper decommissioning and removal or deletion of Party Data and any value therefore may be used to offset the costs of decommissioning the site. In the event a positive balance of funds is held by the remaining Parties after decommissioning is complete, the Governing Board shall disburse the funds proportionally based on total contribution, including Initial Party Amounts and Hosting/On-Going Support Costs, of all current and former Parties. 8) INDEMNIFICATION: Each Party shall hold harmless, defend and indemnify all other Parties; their officials, employees and agents, from and against any and all claims, losses, liabilities, damages attributable to the indemnifying Party (collectively “Claims”). This obligation shall include, without limitation, costs and expenses (including defense, settlement, and reasonable attorneys’ fees) for Claims as a result of any damages CK #226986v4 (07/11/2023) DOCSOPEN\SS115\1\882690.v5-8/9/23 arising from or related to data storage on the contemplated servers. This obligation shall survive termination of or withdrawal from this Agreement. Upon a compliant withdrawal of a Party from this Agreement, the remaining Parties agree to hold harmless, defend and indemnify the withdrawing Party from any Claims related to improper storage of the withdrawing Party’s data which remains on the servers established pursuant to this Agreement. All obligations of this Section 8 shall be subject to the liability limitations set forth in Chapter 466 and in no event shall the statutory limits provided for in Chapter 466 be aggregated to make each Party liable beyond the statutory limits. Nothing in this Section 8 is meant to contradict the single-entity liability limit noted in Section 3. 9) DATA PRACTICES: All data collected, created, received, maintained or disseminated for any purpose by the activities of the Parties with respect to this Agreement, shall be governed by the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, as amended (“MGDPA”). All records related to this Agreement kept by the Parties shall be subject to examination by the representatives of each Party as provided in the MGDPA. However, the Authorized Representative/South Lake Minnetonka Police Department shall not be responsible for responding to data requests for information that is available from the Parties or a single Party. 10) AUDITS: Pursuant to Minnesota Statutes Section 16C.05, subd. 5, any books, records, documents, and accounting procedures and practices of the Parties relevant to this Agreement are subject to examination by the Legislative Auditor or the State Auditor, as appropriate. The Parties shall maintain these for accessibility per the MGDPA guidelines. 11) NOTICE: The Parties’ agents for purposes of administration of this Agreement are: Champlin Police: Chief Glen Schneider 11955 Champlin Drive Champlin, Mn 55316 Corcoran Police: Public Safety Director Matt Gottschalk 8200 County Road 116 Corcoran, MN 55340 Dayton Police: Chief Paul Enga 13700 Zanzibar Lane North Dayton, MN 55327 Deephaven: Chief Cory Johnson 20225 Cottagewood Road Deephaven, MN 55331 CK #226986v4 (07/11/2023) DOCSOPEN\SS115\1\882690.v5-8/9/23 Medina Police: Chief Jason Nelson 600 Clydesdale Trail Medina, MN 55340 Minnetrista Police: Public Safety Director Paul Falls 7701 County Road 110 West Minnetrista, MN 55364 Osseo Police: Chief Shane Mikkelson 408 1st Ave NW Osseo, MN 55369 Rogers Police: Chief Dan Wills 21860 Industrial Court Roger, MN 55374 South Lake Minnetonka Police: Chief Brian Tholen 24150 Smithtown Road Shorewood, MN 55331 Three Rivers Park Police: Chief Josh Foust 4301 County Road 24 Maple Plain, MN 55359 University of Minnesota Police: Chief Matt Clark 511 SE Washington Ave #1 Minneapolis, MN 55455 Wayzata Police: Chief Marc Schultz 600 Rice Street East Wayzata, MN 55391 West Hennepin Public Safety: Public Safety Director Gary Kroells 1918 County Road 90 Independence, MN 55359 12) APPLICABLE LAW: The execution, interpretation and performance of this Agreement shall be controlled and governed by the laws of the State of Minnesota. 13) ENTIRE AGREEMENT; AMENDMENTS: This Agreement constitutes the entire Agreement between the Parties, and no other agreement prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein, including the agreement of the LMAC. Any purported amendment to this Agreement is not effective unless it is in writing and executed by all Parties. CK #226986v4 (07/11/2023) DOCSOPEN\SS115\1\882690.v5-8/9/23 14) WAIVER: One or more waivers by any Party of any provision, term, condition or covenant of this Agreement shall not be construed by the other Parties as a waiver of a subsequent breach of the same by the other Parties. 15) SEVERABILITY: Should any part or portion of this Agreement be held invalid or unenforceable, the remaining provisions shall be valid and binding upon the Parties unless such invalidity or non-enforceability would cause the Agreement to fail its purpose. 16) AUTHORIZATION CERTIFICATION: By endorsing this Agreement, each of the undersigned representatives represents and warranties that he/she is an authorized representative of the identified Party, and has obtained any and all necessary authority to fully bind his/her entity to the terms of this Agreement. 17) SIGNATURES; COUNTERPARTS: The parties may sign this Agreement in counterparts, each of which constitutes an original, but all of which together constitute one instrument. The parties agree that the electronic signature of a party to this Agreement will be as valid as an original signature of such party and will be effective to bind such party to this Agreement. The parties further agree that any document, including this Agreement and any attachments or exhibits to this Agreement, containing, or to which there is affixed, an electronic signature will be deemed (a) to be “written” or “in writing,” (b) to have been signed and (c) to constitute a record established and maintained in the ordinary course of business and an original written record when printed from electronic files. For purposes of the Agreement, “electronic signature” also means a manually signed original signature that is then transmitted by any electronic means, including without limitation a faxed version of an original signature or an electronically scanned and transmitted version (e.g., via PDF) of an original signature. Any party’s failure to produce the original signature of any electronically transmitted signature will not affect the enforceability of this Agreement. 18) EFFECTIVE DATE: This Agreement is effective as of the latest date of the approval and execution of the Agreement by the Parties. [Signature pages to follow] CK #226986v4 (07/11/2023) DOCSOPEN\SS115\1\882690.v5-8/9/23 IN WITNESS WHEREOF, the Party parties of this Agreement, by their respective duly authorized officers, have caused this Agreement to be duly executed on the date and year written below, intending to be bound thereby. Champlin Police: Signed: ________________________ Print: __________________________ Its: ____________________________ Date: _____________, 2023 IN WITNESS WHEREOF, the Party parties of this Agreement, by their respective duly authorized officers, have caused this Agreement to be duly executed on the date and year written below, intending to be bound thereby. Corcoran Police: Signed: ________________________ Jessica Beise Its: City Administrator Email: jbeise@corcoranmn.gov Date: _____________, 2023 IN WITNESS WHEREOF, the Party parties of this Agreement, by their respective duly authorized officers, have caused this Agreement to be duly executed on the date and year written below, intending to be bound thereby. Dayton Police: Signed: ________________________ Paul Enga Its: Chief of Police Email: penga@daytonpolice.org Date: _____________, 2023 CK #226986v4 (07/11/2023) DOCSOPEN\SS115\1\882690.v5-8/9/23 IN WITNESS WHEREOF, the Party parties of this Agreement, by their respective duly authorized officers, have caused this Agreement to be duly executed on the date and year written below, intending to be bound thereby. Deephaven: Signed: ________________________ Cory Johnson Its: Coryj@deephavepolice.com Date: _____________, 2023 IN WITNESS WHEREOF, the Party parties of this Agreement, by their respective duly authorized officers, have caused this Agreement to be duly executed on the date and year written below, intending to be bound thereby. City of Medina: Signed: ________________________ Print: __________________________ Its: ____________________________ Date: _____________, 2023 Signed: ________________________ Print: __________________________ Its: ____________________________ Date: _____________, 2023 IN WITNESS WHEREOF, the Party parties of this Agreement, by their respective duly authorized officers, have caused this Agreement to be duly executed on the date and year written below, intending to be bound thereby. City of Minnetrista: Signed: ________________________ Print: __________________________ Its: ____________________________ Date: _____________, 2023 Signed: ________________________ Print: __________________________ Its: ____________________________ Date: _____________, 2023 CK #226986v4 (07/11/2023) DOCSOPEN\SS115\1\882690.v5-8/9/23 IN WITNESS WHEREOF, the Party parties of this Agreement, by their respective duly authorized officers, have caused this Agreement to be duly executed on the date and year written below, intending to be bound thereby. City of Osseo: Signed: ________________________ Print: __________________________ Its: ____________________________ Date: _____________, 2023 Signed: ________________________ Print: __________________________ Its: ____________________________ Date: _____________, 2023 IN WITNESS WHEREOF, the Party parties of this Agreement, by their respective duly authorized officers, have caused this Agreement to be duly executed on the date and year written below, intending to be bound thereby. City of Rogers: Signed: ________________________ Print: __________________________ Its: ____________________________ Date: _____________, 2023 Signed: ________________________ Print: __________________________ Its: ____________________________ Date: _____________, 2023 IN WITNESS WHEREOF, the Party parties of this Agreement, by their respective duly authorized officers, have caused this Agreement to be duly executed on the date and year written below, intending to be bound thereby. South Lake Minnetonka Police: Signed: Brian Tholen Its: Chief of Police Email: Btholen@Southlakepd.com Date: _____________, 2023 CK #226986v4 (07/11/2023) DOCSOPEN\SS115\1\882690.v5-8/9/23 IN WITNESS WHEREOF, the Party parties of this Agreement, by their respective duly authorized officers, have caused this Agreement to be duly executed on the date and year written below, intending to be bound thereby. Three Rivers Park Police: Signed: ________________________ Print: __________________________ Its: ____________________________ Date: _____________, 2023 IN WITNESS WHEREOF, the Party parties of this Agreement, by their respective duly authorized officers, have caused this Agreement to be duly executed on the date and year written below, intending to be bound thereby. University of Minnesota Police: Signed: ________________________ Print: __________________________ Its: ____________________________ Date: _____________, 2023 IN WITNESS WHEREOF, the Party parties of this Agreement, by their respective duly authorized officers, have caused this Agreement to be duly executed on the date and year written below, intending to be bound thereby. City of Wayzata: Signed: ________________________ Johanna Mouton Its: Mayor Email: johannamccarthy@wayzata.org Date: _____________, 2023 Signed: ________________________ Print: Jeff Dahl Its: City Manager Email: jdahl@wayzata.org Date: _____________, 2023 Signed: ________________________ Marc Schultz Its: Chief of Police Email: mschultz@wayzata.org Date: _____________, 2023 CK #226986v4 (07/11/2023) DOCSOPEN\SS115\1\882690.v5-8/9/23 IN WITNESS WHEREOF, the Party parties of this Agreement, by their respective duly authorized officers, have caused this Agreement to be duly executed on the date and year written below, intending to be bound thereby. West Hennepin Public Safety: Signed: ________________________ Mayor Marvin Johnson Its: WHPS Commission Chair Email: mjohnson@ci.independence.mn.us Date: _____________, 2023 Signed: ________________________ Mayor Julie Maas-Kusske Its: WHPS Commission Vice-Chair Email: juliemaaskusske@mapleplain.com Date: _____________, 2023 Signed: ________________________ Gary Kroells Its: Chief _____________ Email: GKroells@westhennepin.com Date: _____________, 2023 Memo To: Kevin Mattson, PE, PW Director From: Steve Hegland, PE Nick Wyers, PE Project/File: 227705033 Date: September 6, 2023 Subject: Geotechnical Testing Services – Street and Utility Construction for City Center Drive and 79th Place Council Action Requested Staff is recommending the City Council authorize geotechnical services for the Street and Utility Construction for City Center Drive and 79th Place to American Engineering Testing (AET) Quote Results Four quotes were received for geotechnical services on the Street and Utility Construction for City Center Drive and 79th Place. Below is a summary of those quotes. As this project is being partially financed using State Aid funds, there are specific testing requirements for the project which requires the firms to document and track the testing and labor within the project beyond what would be required for a typical City project. Note that the quotes provided are based on the firms estimates and the total cost of the services. The amount paid will be based on the actual testing and services that are performed. Comparing the quotes can be difficult as the actual testing is variable based on the contractors means and methods so we generally look at the value the firms can provide in addition to their estimated value. Independent Testing Technologies (ITT) $19,725.00 Haugo Geotechnical $23,979.00 American Engineering Testing (recommended) $28.119.50-37,688.00 Braun $65,738.00 Generally, ITT and Haugo Geotechnical were the lowest bids with AET providing a range of their estimates based on previous project experience. Braun Intertec, was the highest of the estimated quotes. Staff have reviewed these quotes and would recommend that AET be awarded the geotechnical services on this project. We feel they have the ability to accommodate a project of this size better than the two small firms who had quoted the lowest price. We believe there is also additional value in their experience on State aid projects and a larger pool of expertise which to provide solutions should additional geotechnical evaluation be necessary during the project. We also feel that some of the hours may have been estimated lower on the lowest two quotes and the anticipated costs may be in line with the AET estimates. Agenda Item: 7f. September 6, 2023 Kevin Mattson, PE, PW Director Page 2 of 2 Reference: Geotechnical Testing for City Center Drive and 79th Place Engineer’s Recommendation Staff recommends that the geotechnical services on the Street and Utility Construction for City Center Drive and 79th Place be awarded to American Engineering Testing at an estimated cost of $37,688. Page 1 of 1Minimum Likely Minimum Likely2 3 200.00 400.00 600.002 6 40.00 80.00 240.001 2 13.50 13.50 27.00Watermain 4,4502 3 200.00 400.00 600.00Storm Sewer 2,64025 30 40.00 1000.00 1200.00Sanitary 2,52160 75 40.00 2400.00 3000.005 10 13.50 67.50 135.001 2 130.00 130.00 260.002 4 60.00 120.00 240.001 2 13.50 13.50 27.001 2 130.00 130.00 260.00Percent Crushed (1/source, if required) 0 0 210.00 0.00 0.000 0 130.00 0.00 0.000 0 13.50 0.00 0.00Percent Crushed (1/source, if required) 0 0 210.00 0.00 0.00LAR (1/source, if required) 0 0 125.00 0.00 0.00Insoluble Residue (1/source, if required) 0 0 580.00 0.00 0.00Litho Exam & Shale Float Test (1/source, if required) 0 0 455.00 0.00 0.00Bitumen Content (Engineer's discretion) 0 0 230.00 0.00 0.006 8 117.00 702.00 936.00DCP (1/1500 CY, test rolled) 4 6 60.00 240.00 360.006 8 13.50 81.00 108.00Percent Crushed (1/source, if required) 0 1 210.00 0.00 210.00LAR (1/source, if required) 0 1 125.00 0.00 125.00Insoluble Residue (1/source, if required) 0 1 580.00 0.00 580.00Litho Exam & Shale Float Test (1/source, if required) 0 1 455.00 0.00 455.00Bitumen Content (Engineer's discretion) 0 1 230.00 0.00 230.002 3 200.00 400.00 600.005 10 40.00 200.00 400.002 4 60.00 120.00 240.00Test Roll Observations - Included in hourly rate2 4 13.50 27.00 54.004 5 595.00 2380.00 2975.0012 15 53.00 636.00 795.0000Common Topsoil Borrow CY2754 1 21 1 325.00 325.00 325.00Loam Topsoil Borrow CY 698 1 21 1 325.00 325.00 325.0060 100 40.00 2400.00 4000.006 10 100.00 600.00 1000.0056 111Subtotal = 13,190.50 20,307.00Notes:2. Material quantities are estimated based upon Statement of Estimated Quantities, conversions, and plans.3. Number of "Likely" bituminous samples, cores, and trips assumes 4 days of paving (1200 to 1500 tons of bituminous per day). Assumes testing of all companion cores and no longitudinal density cores.4. We have not included time for marking bituminous core locations. We have included time for determing the random bituminous core locations.Unit Rate ($) Minimum Quantity Likely Quantity Minimum CostMile 1.25 1,568 1,708 1,960.00Hour 99.00 111 124 10,989.00Hour 165.00 4 6 660.00Engineer II, Project Management Hour 165.00 8 12 1,320.00Subtotal = 14,929.00Minimum LikelyEstimate prepared by: Rob Olson28,119.50 37,688.00Penetration Index DCP (1/4000 CY, test rolled)0Specified Density Nuclear Gauge (1/250'/2' fill)Penetration Index DCP (1/25 STA)Moisture Content (1/25 STA)Gradation (2 per lot, 1 lot ≤ 4000 TON)Moisture Content (1/1,000 CY, 10 max)Specified Density Nuclear Gauge (1/500'/var. depths)Moisture Content (1/10000 CY, 10 max)Gradation (1/40000 CY)Moisture Content (1/10000 CY, 10 max)990.001,980.00Mileage, Personal Automobile/Truck2,135.00Level II Engineering Technician12,276.00Gradation (1/40000 CY)Engineer II, Final Project Summary ReportGradation (2 per lot, 1 lot ≤ 2000 CY)Moisture Content (1/1000 CY, 10 max)Mark Core Locations - hourly rate see below1. Per the 2023 SALT SMC, less than 500 tons (250 CY) may be accepted by the Engineer without testing.Topsoil Borrow Testing (Engineer's discretion)Plastic Concrete Testing (1 set of tests/100 CY) -Included in hourly rate see belowCompanion Core Density & ThicknessConcrete - Sidewalk, Curb & Gutter, Driveway CY 940 12 33Subgrade PreparationBituminous - SP WE/NW TON 5,725Common Embankment CY 4,265Total Cost Estimate = 47Select Granular Mod 5% 5,550 2 65,525 3 77STA 26 3LFStabilizing Aggregate TON 854 1 4Aggregate Surfacing Class 2(small quantity)TON 160 017,381.00QuantityUnitsTime and MileageMaterial HoursTripsProctor (1/soil type)Specified Density Nuclear Gauge (1/500')Proctor (1/soil type)Specified Density Nuclear Gauge (1/4000 CY)Moisture Content (1/10000 CY, 10 max)37Materials Testing Estimate for City Center Drive & 79th PlaceLikely CostAgency Testing & FrequencyTopsoil Borrow Testing (Engineer's discretion)SAP 215-123-001 & SAP 215-124-001; Corcoran, MinnesotaCost ($)Cost per Test ($)Proctor (1/soil type)Concrete Compressive Strength, Curing, & Handling 4x8 Cylinders (includes mold) (5 cyls/100 CY)MnDOT Gyratory Mix Properties (1/day/mix type)Concrete sample pick up from job site# of Tests26 36Aggregate Base Class 5 CYCY August 15, 2023 Mr. Adam Garfield Stantec Consulting One Carlson Parkway, Suite 100 Plymouth, MN 55447 E-Mail: adam.garfield@stantec.com RE: Proposal #08-10 City Center Drive & 79th Place (SAP 215-123-001/215-124-001) Corcoran, Minnesota Dear Mr. Garfield, We are pleased to submit this comprehensive proposal to provide the construction materials testing for the above referenced project in Corcoran, Minnesota. We will provide, on an on- call basis, certified and experienced field and laboratory consultants to conduct the necessary testing services for the project as detailed on the attached cost breakdown. Our on-site activities, laboratory testing and documentation will be based on the necessary testing, frequencies and guidelines adhered to by the Schedule of Materials Control. Based on our estimated quantities, the total cost of the project is anticipated to be $19,725.00. We would be pleased to work with you on this project. If you have any questions about our company or the scope of services we offer, please feel free to contact me. I look forward to hearing from you. Sincerely, Tyler T. Burkes, EIT Assistant Geotechnical Engineer Independent Testing Technologies, Inc. 337 31st Avenue South Waite Park, MN 56387 Phone: 320-253-4338 August 15, 2023 Proposal #08-10 Project: City Center Drive & 79th Place (SAP 215-123-001/215-124-001) Corcoran, Minnesota Cost Estimate: Description Qty. Unit Rate Extension Utilities & Management Project Management (In-House), hourly 2 $ 100.00 $ 200.00 Final Report, lump sum 1 $1,000.00 $ 1,000.00 On-Site Technician Time, hourly 20 $ 100.00 $ 2,000.00 Gradations – Select Granular Borrow, each 1 $ 95.00 $ 95.00 Laboratory Proctor Test (Standard Method), each 5 $ 200.00 $ 1,000.00 Nuclear Density Tests – Select Granular Borrow, each 5 $ 35.00 $ 105.00 Nuclear Density Tests – Subgrade/Sidewalk Preparation, each 15 $ 35.00 $ 525.00 Nuclear Density Tests – Trench Backfill, each 14 $ 35.00 $ 490.00 Laboratory Moisture Determination – Select Granular Borrow, each 1 $ 40.00 $ 40.00 Laboratory Moisture Determination – Common Embankment, each 1 $ 40.00 $ 40.00 Proof Roll (On-Site Observation and Reporting by PE), each __ $ 250.00 _________ Topsoil Analysis (Hydrometer, pH, and Organic Content), each __ $ 350.00 _________ Trip Charges (Travel Time & Mileage), each 12 $ 180.00 $ 2,160.00 Subtotal: $ 7,655.00 Aggregate Base & Bituminous Laboratory Proctor Tests – Standard Method, each 1 $ 200.00 $ 200.00 Gradations – Stabilizing Aggregate, each 2 $ 95.00 $ 190.00 Gradations – Aggregate Base, each 6 $ 95.00 $ 570.00 Dynamic Cone Penetrometer (DCP) Tests – Aggregate Base, each 3 $ 50.00 $ 150.00 Laboratory Moisture Determination, each 5 $ 40.00 $ 200.00 Plant Monitoring, hourly __ $ 120.00 AS NEEDED Bituminous Properties (Extraction Gradations, & Air Voids),Companions, each 6 $ 450.00 $ 2,700.00 Bituminous Density Roll Pattern, each __ $ 350.00 _________ Density of Pavement Cores, Companions, each 26 $ 50.00 $ 1,300.00 Bituminous Nuclear Density Tests, each __ $ 50.00 _________ Percent Crushed, each 2 $ 70.00 $ 140.00 Trip Charges (Travel Time & Mileage), each 10 $ 180.00 $ 1,800.00 Subtotal: $ 7,250.00 Concrete Concrete (Air, Slump, Casting, Curing & Compression of Cylinders), per set of 4 12 $ 175.00 $ 2,100.00 Plant Monitoring, hourly __ $ 120.00 AS NEEDED Gradations, each 4 $ 95.00 $ 380.00 Trip Charges (Travel Time & Mileage), each 13 $ 180.00 $ 2,340.00 Subtotal: $ 4,820.00 TOTAL: $19,725.00 Submitted By: Tyler T. Burkes, EIT August 16, 2023 HGTS Proposal 23-0626 Mr. Adam Garfield Stantec One Carlson Parkway, Suite 100 Plymouth, MN 55447 Re: Proposal for Construction Materials Testing, City Center Drive & 79th Place, Corcoran, Minnesota. Dear Mr. Garfield; We are pleased to present this cost estimate for construction materials testing services during the construction of the Street & Utility Construction for City Center Drive & 79th Place in Corcoran, MN. Project Stantec, on behalf of The City of Corcoran is requesting a proposal for materials testing services during construction of the Street & Utility Construction for City Center Drive & 79th Place in Corcoran, MN. It is our understanding the project will consist of constructing about 16500 square yards of pavement additions, including new utilities. To aid in preparing this proposal we were provided with an RFP and a set of plans and specifications titled “Street and Utility Construction for City Center Drive and 79th Place” prepared by Stantec and dated July 2023. Our fees were based on the 2023 MnDOT Schedule of Materials Control and the estimated quantities provided in the RFP. Scope of Services Qualified technicians will perform the proposed field tests under the direction of a licensed professional engineer. Our services will be performed on an as-needed basis as scheduled by you or your authorized representative. Based on a review of available information and discussions with you, our services will be limited to the following tasks. • Observe proof rolls of the road subgrade • Perform compaction testing on embankment soils and utility backfill. • Perform MnDOT DCPs on the aggregate base. • Collect soil samples for laboratory proctors and gradations. • Sample and test the fresh concrete for slump, temperature and air content. • Prepare concrete cylinders and provide compressive strength test results • Provide laboratory bituminous testing, including asphalt content, gradation and air voids. • Test bituminous core density. • Provide management services including review of field reports and communication with project team members. Cost We will provide the above-mentioned services for an estimated fee of $23,979. The project estimate, attached, provides a summary of the estimated hourly and unit rates associated with our scope of services. Since or services are directly controlled by the schedule of others, the actual cost of our services may vary from this estimate. The cost of our services will be based on the actual hours and/or units tested for the project. Our services will be provided over several invoicing periods. We will submit partial progress invoices as the project proceeds. Our invoices will be payable upon receipt in accordance with our attached General Conditions. General Thank you for the opportunity to provide this cost estimate to you. If it is acceptable, please sign and return one copy to us and retain one copy for your records. We are also including a copy of our General Conditions which provide additional terms and are part of this agreement. If you have any questions regarding this proposal, please contact Lucas Mol (lmol@haugogts.com) at 612-297-4108. Sincerely, Haugo Geotechnical Services Lucas Mol Project Manager Attachments: Project Estimate General Conditions Authorization to Proceed By: ___________________________________ Date: _________________________________ TRIPS HOURS PER TRIP QTY UNITS PRICE($)SUM($) CODES SOIL OBSERVATIONS 203C/D EXCAVATING/FOOTING/PADS HOUR 86 225 HELICAL OBSERVATION HOUR 86 209 PROOFROLL-SUBBASE 4 3 12 HOUR 86 1032 COMPACTION TESTING 201 SELECT GRANULAR BORROW MOD 5%1 3 3 HOUR 76 228 201C COMMON EMBANKMENT 1 3 3 HOUR 76 228 201B SANITARY SEWER 6 3 18 HOUR 76 1368 201B WATERMAIN 10 3 30 HOUR 76 2280 201B STORM SEWER 6 3 18 HOUR 76 1368 201B TRANSVERSE STORM/CULVERTS 10 3 30 HOUR 76 2280 208 AGGREGATE BASE 3 3 9 HOUR 76 684 CONCRETE TESTING 101C BUILDING FOOTINGS/PADS HOUR 76 101E WALLS HOUR 76 101D INTERIOR SLABS HOUR 76 101A/B WALKS 6 3 18 HOUR 76 1368 101A/B CURB 8 3 24 HOUR 76 1824 SPECIAL INSPECTIONS 161 FOOTINGS/PADS REINFORCEMENT HOUR 86 161 WALL REINFORCEMENT HOUR 86 161 PIER REINFORCEMENT HOUR 86 151 MASONRY INSPECTIONS HOUR 86 151 GROUTING INSPECTIONS HOUR 86 162/163 BOLTING/WELDING INSPECTIONS HOUR 120 164 FIRE PROOFING INSPECTIONS HOUR 120 COMPRESSIVE STRENGTH TESTING 102 STRUCTURAL CONCRETE CYLINDERS TEST 20 102 CONCRETE CYLINDERS 70 TEST 20 1400 157 MASONRY GROUT TEST 30 156 MASONRY BLOCK PRISMS TEST 165 159 MASONRY NET AREA TEST 130 107 GYPSUM CONCRETE CUBES TEST 20 105 SAMPLE PICK-UP 14 TEST 76 1064 SIEVE ANALYSIS / PROCTORS 401/402 STANDARD/MODIFIED PROCTOR 6 TEST 140 840 403 SIEVE ANALYSIS 9 TEST 140 1260 BITUMINOUS 303 EXTRACTION / GRADATION / AIR VOIDS 3 TEST 425 1275 304 CORE THICKNESS / DENSITY 22 TEST 25 550 PROJECT DETAILS 110 TRIP CHARGE 69 TRIPS 40 2760 612 PROJECT ENGINEER 2 HOUR 120 240 602 PROJECT MANAGER 15 HOUR 110 1650 609 PROJECT ASSISTANT 5 HOUR 56 280 TOTAL 23,979.00$ HAUGO GEOTECHNICAL SERVICES 2825 CEDAR AVE S, MINNEAPOLIS, MN 55407 WEBSITE: www.haugogts.com Location:Corcoran, MN Project: Client: HGTS Project #23-0626 City of Corcoran City Center Drive & 79th Place we will provide them in accordance with our standard fee schedule. Our services are directly controlled by the schedule of others, the actual cost of our services may vary from our estimate. Invoices for our services will be based on the actual numbers of hours spent on the project and the tests performed. It is difficult to predict all of the services and the quantity of services that may be required. If services are required that are not shown above, we will Table 1 Summary of Estimated Costs Haugo GeoTechnical Services, LLC Our agreement (“Agreement”) with you consists of these General Conditions and the accompanying written proposal or authorization. Section 1: Our Responsibilities 1.1 We will provide the services specifically described in our Agreement with you. You agree that we are not responsible for services that are not fairly included in our specific undertaking. Unless otherwise agreed in writing, our findings, opinions, and recommendations will be provided to you in writing. You agree not to reply on oral findings, opinions, or recommendations without our written approval. 1.2 In performing our professional services, we will use that degree of care and skill ordinarily exercised under similar circumstances by reputable members of our profession practicing in the same locality. If you direct us to deviate from our recommended procedures, you agree to hold us harmless from claims, damages, and expenses arising out of your direction. 1.3 We will reference our field observations and sampling to available reference points, but we will not survey, set, or check the accuracy of those points unless we accept that duty in writing. Locations of field observations or sampling described in our report or shown on our sketches are based on information provided by others or estimates made by our personnel. You agree that such dimensions, depths, or elevations are approximations unless specifically stated otherwise in the report. You accept the inherent risk that samples or observations may change over time. 1.4 Our duties do not included supervising your contractors or commenting on, overseeing, or providing the means and methods of t heir work, unless we accept such duties in writing. We will not be responsible for the failure of your contractors to perform in accordance with t heir undertakings, and the providing of our services will not relieve others of their responsibilities to you or to others. 1.5 We will provide a health and safety program for our employees, but we will not be responsible for contractor, job or site hea lth or safety unless we accept that duty in writing. 1.6 You will provide, at no cost to us, appropriate site safety measures as to work areas to be observed or inspected by us. Our employees are authorized by you to refuse to work under conditions that may be unsafe. 1.7 Estimates of our fees or other project costs will be based on information available to us and our experience and knowl edge. Such estimates are an exercise of our professional judgment and are not guaranteed or warranted. Actual costs may vary. You should allow a contingency in ad dition to estimated costs. Section 2: Your Responsibilities 2.1 You will provide us with prior geotechnical and other reports, specifications, plans, and information to which you have access about the site. You agr ee to provide us with all plans, changes in plans, and new information as to site conditions until we have completed our work. 2.2 You will provide access to the site. In the course of our work some site damage is normal even when due care is exercised. We will use reasonable care to minimize damage to the site. We have not included the cost of restoration of normal damage in the est imated charges. 2.3 If we notify you that radiographic or gamma ray equipment or other nuclear testing or measuring device will be used, you will be responsible for the cooperation of your employees and your contractors in observing all radiation safety st andards. 2.4 You will notify us of any knowledge or suspicion of the presence of hazardous or dangerous materials at the work site. If we observe or suspect the presence of contaminants not anticipated in our Agreement, we may terminate our work without liability to you or to others, and we will be paid for the services we have provided. 2.5 The time our field personnel spend on the job site depends upon the scheduling of the work we are observing or testing. You a gree that any changes in scheduling may result in additional costs and agree to pay for those services at the rates listed in our cost estimates. Section 3: Reports and Records 3.1 We will furnish reports to you in duplicate. We retain analytical data for seven years and financial data for three years. 3.2 Our reports, notes, calculations, and other documents and our computer software and data are instruments of our service to yo u, and may remain our property but are subject to license to you for your use in the related project for the purpose disclosed to us. You may not transfer our reports to others or use them for a purpose for which they were not prepared without our written approval, which will not be unreasonably withheld. You agree to indemnify and hold us harmless from claims, damages, losses, and expenses, including attorney fees, arising out of such a transfer or use. At your request, we will provide endorsements or our reports or letters of reliance, but only if the recipients agree to be bound by the terms or our agreement with you and only if General Conditions Construction Material Testing and Special Inspections Haugo GeoTechnical Services, LLC we are paid the administrative fee stated in our then current Schedule of Charges. 3.3 Because electronic documents may be modified intentionally or inadvertently, you agree that we will not be liable to damages resulting from change in an electronic document occurring after we transmit it to you. In case of any difference of ambiguity between an electronic and a paper document, the paper document shall govern. 3.4 If you do not pay for our services in full as agreed, we may retain work not yet delivered to you and we agree to return to us all of our work that is in your possession or under you control. You agree not to use or rely upon our work for any purpose whatsoever until it is paid for i n full. Section 4: Compensation 4.1 You will pay for services as agree upon or according to our then current Schedule of Charges if there is no other written agreement as to pr ice. An estimated cost is not a firm figure. You agree to pay all sales taxes and other taxes based on your payment of our compensa tion. Our performance is subject to credit approval and payment of any specified retainer. 4.2 You will notify us of billing disputes within 15 days. You will pay undisputed portions of invoices on receipt. You agree to pay interest on unpaid balances beginning 30 days after invoice dates at the rate of 1.5% per month, or at the maximum rate allowed by law. 4.3 If you direct us to invoice another, we will do so, but you agree to be responsible for our compensation unless you provide u s with that person’s written acceptance of all terms of our Agreement and we agree to extend credit to that person and to release you. 4.4 You agree to compensate us in accordance with our fee schedule if we are asked or required to respond to legal process arisin g out of a proceeding related to the project and as to which we are not a party. 4.5 If we are delayed by factors beyond our control, or if project conditions or the scope or amount of work change, or if change d labor union conditions result in increased costs, decreased efficiency, or delays, or if the standards or methods change, we will give you timely notice and we will receive an equitable adjustment of our compensation. If you and we do not reach agreement on such compensation within 30 days of our wri tten application, we may terminate without liability to you or others. 4.6 If you fail to pay us within 60 days following invoice date, we may consider the default a total breach of our Agreement and, at our opinion, terminate our duties without liability to you or to others. 4.7 In consideration of our providing insurance to cover claims made by you, you hereby waive any right of offset as to fees othe rwise due us. Section 5: Disputes, Damage and Risk Allocation 5.1 Each of us will exercise good faith efforts to resolve disputes without litigation. Such efforts will include, but not be limited to, a meeting(s) attended by each party’s representative(s) empowered to resolve the dispute. Before either of us commences an action against the other, d isputes (except collections) will be submitted into mediation. 5.2 Neither of us will be liable for special, incidental, consequential, or punitive damages, including but not limited to those arising from delay, loss of use, loss of profits or revenue, loss of financing commitments or fees, or the cost of capital. 5.3 We will not be liable for damages unless suit is commenced within two years of the date of injury or loss or within two years of the date of the completion of our services, whichever is earlier. We will not be liable unless you have notified us of the discovery of the claimed breach of contract, negligent act, or omission within 30 days of the date of discovery and unless you have given us an opportunity to investigate and to recommend ways of mitigating damages. 5.4 For you to obtain the benefit of a fee which includes a reasonable allowance for risks, you agree that our aggregate liabilit y will not exceed the fee paid for our services or $50,000, whichever is greater, and you agree to indemnify us from all liability to others in excess of that amount. If you are unwilling to accept this allocation if risk, we will increase our aggregate liability to $100,000 provided that, within 10 days of the date of our Agreement, you provide payment in an amount that will increase our fees by 10%, but not less than $500, to compensate us for the greater risk undertaken. This increased fee is not the purchase of insurance. 5.5 If you do no not pay us within 60 days of invoice date, or if you make a claim against us that is resolved in our favor, you agree to reimburse our expenses, including but not limited to attorney fees, staff time, expert witness fees, and other costs of collection or litigation. 5.6 The law of the state in which our servicing office is located will govern all disputes. Each of us waives trial by jury. No employee acting within the scope of employment shall have individual liability for his or her acts or omissions, and you agree to not make a claim against ind ividual employees. Haugo GeoTechnical Services, LLC Section 6: General Indemnification 6.1 We will indemnify and hold you harmless from and against demands, damages, and expenses to the comparative extent they are ca used by our negligent acts or omissions or those negligent acts or omissions of persons for whom we are lega lly responsible. You will indemnify and hold us harmless from and against demands, damages, and expenses to the comparative extent they are caused by your negligent acts or omissions or those negligent acts or omissions of persons for whom you are legally responsible. 6.2 To the extent it may be necessary to indemnify either of us under Section 6.1, you and we expressly waive, in favor of the ot her only, any immunity or exemption from liability that exists under any worker compensation law. 6.3 You agree to indemnify us against losses and costs arising out of claims of patent or copyright infringement as to any process or syste m that is specified or selected by you or by others on your behalf. Section 7: Miscellaneous Provisions 7.1 We will provide a certificate of insurance to you upon request. Any claim as an Additional Insured shall be limited to losses caused by our sol e negligence. 7.2 This Agreement is our entire agreement. It supersedes prior agreements. It may be modified only in a writing, making specific reference to the provision modified. 7.3 Neither of us will assign or transfer any interest, any claim, any cause of action, or any right against the other. Neither o f us will assign or otherwise transfer or encumber any proceeds or expected proceeds or compensation from the project or project claims to any third person, whether directly or as collateral or otherwise. 7.4 Our Agreement may be terminated early only in writing. We will receive an equitable adjustment of our compensation in the event of early termination. AA/EOE Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com August 17, 2023 Proposal QTB183409 Mr. Adam Garfield Stantec Consulting Services, Inc. One Carlson Parkway, Suite 100 Plymouth, MN 55447 Re: Proposal for Construction Materials Testing Services Corcoran – City Center Drive and 79th Place S.A.P. 215-123-001, S.A.P. 215-124-001 Stantec Project No. 227705033 Corcoran, Minnesota Dear Mr. Garfield, Braun Intertec Corporation is pleased to submit this proposal to provide construction materials testing services for the Street and Utility Construction for City Center Drive and 79th Place in Corcoran, Minnesota. Since our inception in 1957, we have grown into one of the largest employee owned engineering firms in the nation. With more than 1,000 employee owners, retaining our firm gives you access to a diverse range of services and professionals you can consult with if the unforeseen occurs. The size of our company also allows us to respond quickly when schedule constraints occur. Our Understanding of Project We understand this project will include the construction of pavement subgrade preparation placement of select granular borrow, aggregate base placement, new concrete curb and gutter, sidewalk, and driveways along with a new bituminous pavement. Improvements to the sanitary, storm, and water main utilities will also be part of this project. A portion of the utilities are proposed to be installed with trenchless methods. The project scope includes three smaller bid alternates that may occur. Bid Alternate #1 involves additional watermain installation. Bid Alternate #2 involves additional exterior concrete. Bid Alternate #3 involves trees for the project and will not affect our scope for testing. This is a City of Corcoran Project with state-aid funding. Projects that are constructed with state-aid funding are required to perform Quality Control and Quality Assurance (QC/QA) testing in accordance with the Minnesota Department of Transportation’s (MnDOT’s) 2020 Standard Specifications for Construction and MnDOT’s Schedule of Materials Control. This project is using MnDOT’s 2023 State Aid for Local Transportation (SALT) Schedule of Materials Control. Personnel with MnDOT certifications must complete the monitoring and testing. The contractor will be responsible for performing all of the required QC testing and submitting all the documentation upon completion of the project. An audit of the project could be conducted upon completion. The audit may include reviewing tests and paperwork provided by your QC/QA representative. Stantec Consulting Services, Inc. Proposal QTB183409 August 17, 2023 Page 2 Available Project Information This proposal was prepared using the following documents and information.  Project plans and specifications prepared by Stantec Consulting Services, Inc. (Stantec), dated July 17, 2023 and July 21, 2023, respectively.  Geotechnical Request for Proposal prepared by Stantec, dated August 4, 2023. Braun Intertec Project Personnel For this project, we will provide technicians that are MnDOT certified in each specialized field. For the proposed scope of services, our staff will have the following certifications:  Aggregate Production  Grading & Base Tester  Concrete Field Tester  Bituminous Street  Bituminous Plant Tester  MnDOT or ACI Strength Testing Accredited Laboratory In the 2023 SALT Schedule of Material Control, which is part of this project’s testing requirements, MnDOT requires laboratories performing acceptance tests for payment to be accredited by the AASHTO Resource (formerly AASHTO Materials Reference Laboratory [AMRL]) for all test procedures performed. Braun Intertec is one of the few independent testing companies that is accredited in the metro area. With Braun Intertec’s Metro Material Laboratory typically operating 24 hours a day, laboratory test results are delivered in a timely manner. Scope of Services Testing services will be performed on an on-call, as-needed basis as requested and scheduled by you or your on-site project personnel. Based on our understanding of the project, we propose the following services. Soil Related Services  Perform nuclear gauge density tests on common embankment, sub-grade preparation, select granular borrow and utility backfill materials.  Perform Dynamic Cone Penetrometer (DCP) tests on aggregate base material.  Perform moisture content tests at time of compaction on fill backfill and aggregate base materials. Stantec Consulting Services, Inc. Proposal QTB183409 August 17, 2023 Page 3  Perform gradation tests on stabilizing aggregate, select granular borrow, and aggregate base materials.  Perform laboratory standard Proctor tests on backfill and fill materials.  Provide test-roll observations of the pavement subgrade soils and aggregate base layer to determine if the materials tested are capable of supporting bituminous pavement.  Prepare the preliminary and final grading and base report along with assembling the random sampling locations report for the aggregate base according to MnDOT Specifications. Concrete Field Testing Related Services  Sample and test the plastic concrete for slump, air content, temperature prior to placement. We assume that we will be able to appropriately dispose of excess concrete (and associated wash water) on site at no additional cost to us.  Prepare 4-inch by 8-inch cylinders for compressive strength testing. A set of three cylinders will be tested at 28 days for each set cast. If field cure cylinders are requested, each additional cylinder will be charged at the unit price listed in our cost estimate.  Laboratory compressive strength testing of cylinders. Bituminous Related Services  Collect verification samples per MnDOT’s 2360 specification and randomly select one sample per day per mix to run quality assurance tests on. Perform quality assurance tests on the verification samples which include the following tests: Rice specific gravity, asphalt content, extracted aggregate gradation, gyratory density, coarse aggregate angularity, and fine aggregate angularity. Compare agency test results with contractor’s test results for compliance with MnDOT 2360 specification.  We understand the project specifications specify “ordinary compaction” which is a requirement of the contractor on a state-aid project. If the city would like its own roll pattern verification, we can add that to our scope of services upon request. Reporting and Project Management Test results will be issued weekly for the project as the various tasks are performed. If, at any time, there are failing tests which do not appear to be in accordance with the plans and specifications, we will notify the engineer’s representative and any others that we are directed to notify. Before the final project closeout, we will issue a final report. The report will include the following:  Braun Intertec technician roster for technicians that conducted testing on the project.  Completed MnDOT Materials Certification Exceptions Summary for items tested by Braun Intertec. Stantec Consulting Services, Inc. Proposal QTB183409 August 17, 2023 Page 4  Completed Preliminary and Final Grading and Base Report.  Moisture, Density, DCP, Proctor and Gradation tests.  Concrete compressive strength results.  Bituminous verification test results.  Bituminous contractor’s summary sheets.  Random core log location worksheets.  Completed density incentive/disincentive worksheets. Basis of Scope of Work The costs associated with the proposed scope of services were estimated using the following assumptions. If the construction schedule is modified or the contractor completes the various phases of the project at different frequencies or durations than shown in this proposal, we may need to adjust the overall cost accordingly. The scope of work and number of trips required to perform these services are as shown in the attached table. Notable assumptions in developing our estimate include:  We understand that Bid Alternate #1 and Bid Alternate #2 involve a small amount of additional testing. These scopes are presented in our estimate of fees breakdown.  We assume it will take 66 trips to complete the nuclear density gauge testing on this project.  We assume for Bid Alternate #1, it will take an additional 2 trips to complete the nuclear density gauge testing.  We assume compaction testing on aggregate base will be performed using the Dynamic Cone Penetration (DCP) method; a minimum of 2 tests will be conducted each trip with 7 trips assumed.  We assume 23 sets of concrete tests will be required to complete the project.  We assume for Bid Alternate #2, an additional 2 sets of concrete tests will be required.  We assume bituminous paving will be completed in 8 days for this project.  We assume MnDOT Metro Inspections will perform concrete batch plant monitoring and testing for this project.  We assume MnDOT Metro Inspections will perform bituminous plant monitoring and testing for this project. Stantec Consulting Services, Inc. Proposal QTB183409 August 17, 2023 Page 5  We understand Braun Intertec personnel will observe the test rolling for this project with possible others observing the test rolling as well.  We assume the project engineer of record will review and approve the contractor’s quality control submittals and test results.  You, or others you may designate, will provide us with current and approved plans and specifications for the project. Modification to these plans must also be sent to us so we can review their incorporation into the work.  We will require a minimum of 24 hours’ notice for scheduling inspections for a specific time. Shorter than 24 hours’ notice may impact our ability to perform the requested services, and the associated impacts will be the responsibility of others. If the work is completed at different rates than described above, this proposal should be revised. Cost and Invoicing We will furnish the services described herein for the base bid for an estimated fee of $65,738. Our estimated costs are based on industry averages for construction production. Depending on the contractor’s performance, our costs may be significantly reduced or slightly higher than estimated. A tabulation showing our estimated hourly and/or unit rates associated with our proposed scope of services is also attached. The actual cost of our services will be based on the actual units or hours expended to meet the requirements of the project documents. This cost estimate was developed with the understanding that the scope of services defined herein will be required and requested during our normal work hours of 6:00 a.m. to 4:00 p.m., Monday through Friday. Services that we are asked to provide to meet the project requirements or the contractor’s construction schedule outside our normal business hours will be invoiced using an overtime rate factor. The factor for services provided outside our normal work hours or on Saturday will be 1.25 times the listed hourly rate for the service provided. The factor for services provided on Sunday or legal holidays will be 1.5 times the listed hourly rate for the service provided. We have not included premiums for overtime in our cost estimate; however, we recommend that allowances and contingencies be made for overtime charges based on conversations with the contractor. You will be billed only for services provided on a time and materials basis. Because our services are directly controlled by the schedule and performance of others, the actual cost may vary from our estimate. It is difficult to project all of the services and the quantity of services that may be required for any project. If services are required that are not discussed above, we will provide them at the rates shown in the attached table or, if not shown, at our current Schedule of Charges. We will invoice you on a monthly basis. Stantec Consulting Services, Inc. Proposal QTB183409 August 17, 2023 Page 6 General Remarks We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. We appreciate the opportunity to present this proposal to you. After reviewing this proposal, please sign and return one copy to our office as notification of acceptance and authorization to proceed. If anything in this proposal is not consistent with your requirements, please let us know immediately. Braun Intertec will not release any written reports until we have received a signed agreement. Also, ordering services from Braun Intertec constitutes acceptance of the terms of this proposal (including the attached General Conditions). The proposed fee is based on the scope of services described and the assumption that our services will be authorized within 30 days and that others will not delay us beyond our proposed schedule. Stantec Consulting Services, Inc. Proposal QTB183409 August 17, 2023 Page 7 We include the Braun Intertec General Conditions, which provide additional terms and are a part of our agreement. To have questions answered or schedule a time to meet and discuss our approach to this project further, please contact Jacob Collins at 612.418.8570 (jacollins@braunintertec.com) or Andrew Valerius at 952.995.2242 (avalerius@braunintertec.com). Sincerely, BRAUN INTERTEC CORPORATION Jacob D. Collins Project Manager Andrew M. Valerius Account Leader, Senior Project Manager Charles M. Cadenhead, Jr., PE Vice President, Principal Engineer Attachments: Project Proposal – QTB183409 General Conditions – CMT (1/1/18) Is Bid Alternate #1 Scope accepted? (Circle One): YES NO Is Bid Alternate #2 Scope accepted? (Circle One): YES NO The proposal is accepted. We will reimburse you in accordance with this agreement, and you are authorized to proceed: Authorizer’s Firm Authorizer’s Signature Authorizer’s Name (please print or type) Authorizer’s Title Date Qty 50.00 10.00 6.00 Qty 4.00 3.00 Qty 3.00 3.00 Qty 8.00 15.00 Qty 8.00 15.00 Qty 12.00 Qty 8.00 Activity 1.4 Project Management and Review $11,504.00 138 Project Assistant 22.00 Hour 88.00 $1,936.00 710.00 $5,680.00 1861 CMT Trip Charge 8.00 Each 50.00 $400.00 2689 MnDOT Asphalt Verification, per sample 8.00 Each Extension Bituminous Sample Pick-up Trips 2.00 16.00 Work Activity Detail Units Hrs/Unit Activity 1.3 Pavement Testing $7,488.00 209 Sample pick-up 16.00 Hour 88.00 $1,408.00 12.00 1861 CMT Trip Charge 35.00 Each 50.00 $1,750.00 Additional Trips for Cylinder Pick Up Trips 1.00 88.00 $1,056.00 Work Activity Detail Units Hrs/Unit Extension 278 Concrete Cylinder Pick up 12.00 Hour 24.00 Sidewalk / Flatwork Sets 3.00 45.00 Curb and Gutter Sets 3.00 34.00 $2,346.00 Work Activity Detail Units Hrs/Unit Extension 1364 Compressive strength of concrete cylinders (ASTM C 39), each 69.00 Each 24.00 Sidewalk / Flatwork Trips 3.00 45.00 Curb and Gutter Trips 3.00 88.00 $6,072.00 Work Activity Detail Units Hrs/Unit Extension 261 Concrete Testing 69.00 Hour 50.00 $4,250.00 Activity 1.2 Concrete Testing $11,224.00 1861 CMT Trip Charge 85.00 Each 142.00 $1,704.00 1228 Topsoil Testing with nutrients, per sample 2.00 Each 390.00 $780.00 1162 Sieve Analysis with 200 wash, per sample 12.00 Each 88.00 $528.00 1318 Moisture Density Relationship (Standard), per sample 8.00 Each 194.00 $1,552.00 209 Sample pick-up 6.00 Hour 9.00 Roadway Aggregate Base Trips 3.00 9.00 Roadway Subgrade Trips 3.00 110.00 $1,980.00 Work Activity Detail Units Hrs/Unit Extension 211 Proofroll Observations 18.00 Hour 14.00 Walks Trips 3.50 10.50 Roadway Trips 3.50 88.00 $2,156.00 Work Activity Detail Units Hrs/Unit Extension 217 Compaction Testing - DCP 24.50 Hour 18.00 1308 Nuclear moisture-density meter charge, per hour 198.00 Each 26.00 $5,148.00 Common Embankment / Subgrade (Road, Sid lk) Trips 3.00 150.00 Select Granular Borrow Trips 3.00 30.00 Storm / Watermain / Sanitary Trips 3.00 88.00 $17,424.00 Work Activity Detail Units Hrs/Unit Extension 207 Compaction Testing - Nuclear 198.00 Hour Phase 1 Construction Material Testing Activity 1.1 Soil Testing and Observations $35,522.00 Stantec Consulting Services Inc. Adam Garfield One Carlson Parkway, Suite 100 Plymouth, MN 55447 (651) 636-4600 South of Corcoran City Hall Located at 8200 County Road 116 Corcoran, MN 55340 Construction Materials Testing SAP 215-123-001, SAP 215-124-001 Stantec Project No. 227705033 Description Quantity Units Unit Price Extension Project Proposal QTB183409 Corcoran - City Center Drive and 79th Place SAP 215-123-001 Client: Work Site Address: Service Description: 08/17/2023 02:24 PM Page 1 of 2 Project Proposal QTB183409 Corcoran - City Center Drive and 79th Place SAP 215-123-001 Qty 2.00 Qty 2.00 Qty 2.00 168.00 $168.00 Bid Alternate #2 Total: $1,226.00 226 Project Manager 1.00 Hour Activity 3.2 Project Management and Review $256.00 138 Project Assistant 1.00 Hour 88.00 $88.00 88.00 $88.00 1861 CMT Trip Charge 3.00 Each 50.00 $150.00 278 Concrete Cylinder Pick up 1.00 Hour Extension 4" Concrete Walk Sets 3.00 6.00 Work Activity Detail Units Hrs/Unit 6.00 1364 Compressive strength of concrete cylinders (ASTM C 39), each 6.00 Each 34.00 $204.00 4" Concrete Walk Trips 3.00 88.00 $528.00 Work Activity Detail Units Hrs/Unit Extension 261 Concrete Testing 6.00 Hour Phase 3 Bid Alternate #2 Activity 3.1 Concrete Testing $970.00 168.00 $168.00 Bid Alternate #1 Total: $1,234.00 226 Project Manager 1.00 Hour Activity 2.2 Project Management and Review $256.00 138 Project Assistant 1.00 Hour 88.00 $88.00 194.00 $194.00 1861 CMT Trip Charge 2.00 Each 50.00 $100.00 1318 Moisture Density Relationship (Standard), per sample 1.00 Each 6.00 1308 Nuclear moisture-density meter charge, per hour 6.00 Each 26.00 $156.00 Watermain Trips 3.00 88.00 $528.00 Work Activity Detail Units Hrs/Unit Extension 207 Compaction Testing - Nuclear 6.00 Hour Phase 2 Bid Alternate #1 Activity 2.1 Soil Testing $978.00 1,400.00 $1,400.00 Base Bid Total: $65,738.00 1230 SAP Final Report Package 1.00 Each 168.00 $7,392.00 228 Senior Project Manager 4.00 Hour 194.00 $776.00 226 Project Manager 44.00 Hour 08/17/2023 02:24 PM Page 2 of 2 STAFF REPORT Agenda Item 7g. Council Meeting: September 14, 2023 Prepared By: Sgt. Ekenberg Topic: AED Grant Approval and Acceptance Action Required: Consider a motion to accept the AED Grant Summary: The University of Minnesota, via the Leona M. and Harry B. Helmsley Charitable Trust, has started the Minnesota AED Project. The project is a 3 year grant with $18.8 million fund. Their goal is to equip every law enforcement officer in Minnesota with an updated AED (Automated External Defibrillator). They have 8,300 new AEDs to distribute in Minnesota. The three-year project aims to equip every law enforcement vehicle in the state with an AED and train agencies to deliver immediate care prior to the arrival of Emergency Medical Services (EMS). Several area police departments have also taken advantage of the grant. In addition to new AED’s for the department, the grant includes funds to acquire new pads and batteries for our old AEDs to be able to place them throughout the community, including reduced cost for pads and batteries for 8 years, free replacement pads when used for emergent usage for 8 years, and an online management and reporting system for 8 years (after 8 years it will either remain being free or we would have the option to discontinue using the reporting). The new AED units are WIFI connected, ensuring that units are always ready and providing our agency with an easy management tool. Each case is uploaded, and our agency will receive information that you can use for training or development. The Police Department’s current AED’s have reached a point requiring new batteries and other investments. With approval, the City of Corcoran will apply for the grant for 15 of the new AEDs to update all the AEDs in the department to the new Stryker LIFEPAK CR2 AED. The grant will also cover the costs to get new batteries, pads, and a cabinet for the current AEDs so they can be donated to local community sites/businesses. Financial/Budget: Normal operating expenses of having AEDs are already included in the budget. Without the grant, the City would need to purchase several additional new batteries for the old AED’s out of the operating budget. Council Action: Approve and accept the Minnesota AED Project grant. STAFF REPORT Added Agenda Item: 7h. Council Meeting: September 14, 2023 Prepared By: Jessica Christensen Buck Topic: Commissioner Resignation – Lisa Wyffels Action Required: Approval Summary The City has received a notice of resignation from Lisa Wyffels of the Parks and Trails Commission. Commissioner Wyffels’ resignation resulted from her temporary non- residence status becoming permanent. Commissioner Wyffels has been a member of the Parks and Trails Commission since March 10, 2022, and has provided significant value to the discussions and recommendations on a variety of topics including the City Park remaster project. Attached to this report is a resolution honoring her service to the City on the Parks and Trails Commission. Staff intend to post the opening in a variety of locations to begin the recruitment process to fill the Parks and Trails Commissioner opening. Financial/Budget Parks and Trails Commissioners serve without compensation. Options 1. Approve resolution 2023-76 honoring outgoing Commissioner Lisa Wyffels. Council Action Approve resolution 2023-76 honoring outgoing Commissioner Lisa Wyffels. Council Action Consider a motion to approve resolution 2023-76 honoring outgoing Commissioner Lisa Wyffels. Attachments 1. Resolution 2023-76 Accepting Resignation of Parks and Trails Commissioner Wyffels. City of Corcoran September 14, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-76 Page 1 of 1 Motion By: Seconded By: A RESOLUTION HONORING OUTGOING COMMISSIONER LISA WYFFELS WHEREAS, Lisa Wyffels was appointed as a Parks and Trails Commissioner for an initial term on March 10, 2022; and WHEREAS, Lisa Wyffels has elected to end her service on the Parks and Trails Commission after over year and a half of service effective September 12, 2023; and WHEREAS, during her tenure on the Parks and Trails Commission, Lisa assisted in reviewing various development plans, took part in planning the future park system, the City Park remaster project, and reviewed the parks budget; and WHEREAS, the City of Corcoran recognizes the time, energy, dedication, and leadership provided by Lisa Wyffels. NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, that the City Council hereby honors Lisa Wyffels for her distinguished service to the City of Corcoran and residents of the City. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 14th day of September 2023. ________________________________ Tom McKee - Mayor ATTEST: City Seal ____________________________________ Michelle Friedrich – City Clerk Added Attachment: 7h1. September 12, 2023 Dear Jessica, Please accept this as my notice of resignation from the Corcoran Parks and Trails Commission. Unfortunately, my family and I have decided that we will not be moving back to Corcoran. I am grateful for everything I have learned from my fellow commissioners and city staff. Thank you, Lisa Wyffels Added Attachment Item: 7h2. Page 1 of 3 STAFF REPORT Agenda Item 8a. City Council Meeting: September 14, 2023 Prepared By: Natalie Davis McKeown Topic: Consider Minor Subdivision and Zoning Ordinance Edits Action Required: Authorize 60-Day Review Deadline: N/A 1. Request: City staff requests that the City Council authorize preparation of an update to the Subdivision and Zoning Ordinance to address staff-identified typos and inconsistencies found throughout these ordinances. Additionally, this will be a chance to include minor revisions that are not expected to be controversial, such as increasing the public hearing notice radius from 350 feet to 500 feet. 2. Background: A working list of Subdivision and Zoning Ordinance Edits has been forwarded to Council as a staff priority for the last 3 years. Below is the current list of items that staff would like to include as a part of this update: a. “Building Line” definition - needs to be consistent with other definitions. b. Wetland and Topo Waiver process – clarify. c. Clarify front yard setback is measured from ROW easement or ROW. d. Revise “Daycare Facility” definition. e. Revise “Structure” definition - fences allowed up to 7 feet. f. Correct 10:00 p.m. typo in 1040.030, Subd. 4(E). g. Correct spacing/formatting throughout. h. Update definition of “Major Roadways”. i. Check and correct font in 1070.040, Subd. 2(B) if needed. j. Capitalize “Waiver” in Section 82.04, Subd. 5(B). k. Delete 1040.110, Subd. 2(S) (duplicate of U). l. Correct “Senior” typo in 1040.130, Subd. 4(K). m. Reword 1060.050, Subd. 1(C)1 for clarity. n. Reword 1060.050, Subd. 1(C)1.f.i to exclude windows and doors. o. Section 1060.080 - Do decorative fence elements on top need to comply with 7 foot limit? p. Update all 2030 Comp Plan references to 2040 Comp Plan. q. Section 1070.050, Subd. 8(B) – amend to allow Council to approve a second extension. r. Section 1040.100, Subd. 2(F) should be commercial daycare not daycare facilities (C-1 and C-2 districts). Page 2 of 3 s. Consider at-grade deck/patio setback encroachment. t. Update all references of “Places of Worship/Assembly” found throughout the Code to “Places of Worship”. u. Remove extension requests from Planning Commission purview. v. Replace “interim use permit” reference regarding ADU approvals with the “applicable review process” in 1030.020, Subd. 5(C)(3). w. Clarify that required plantings in buffer yards as outlined in Section 1060.070, Subd. 2(J) are in addition to other landscaping requirements. x. Increase the public hearing notice radius from 350 feet to 500 feet in all relevant application process sections including Section 930.010, Subd. 1 and 3; Section 970.040, Subd. 1(B); Section 1030.100, Subd. 6(A); Section 1070.010, Subd. 1(C); Section 1070.020, Subd. 2(D); and Section 1070.040, Subd. 3(C)(1). y. Revise “Upland” definition to clarify upland is not floodplain or land below the 100-year ordinary high-water level. z. Re-word Section 925.010 to provide City Council with more discretion to determine when a subdivision may or may not be deemed premature. aa. Review Section 940.050, Subd. 1(D)(4) pertaining to lot dimension deviations in Open Space and Preservation Plats for consistency with Section 940.030, Subd. 4. bb. Revise definition of “Multiple Family Dwelling” so that it cannot be interpreted to include townhomes and be consistent with the adopted Rental Dwelling Ordinance. cc. Correct spacing at Section 1030.090. dd. Correct formatting error at Section 1040.125, Subd 5. (B). ee. Define “Auto Service Stations” as the term is used in Section 1060.060, Subd. 8. ff. Define “Eaves” and “Overhangs” as the terms are relied on in Section 1030.020, Subd. 5. gg. Update Section 945.020, Subd. 19(C) to be consistent with Engineering Standards. This list is not meant to be exhaustive as it is possible staff will find other minor edits to include as we go through this process. However, for this update staff is only interested in including changes that will correct typos or formatting errors, address inconsistency throughout the Code, provide clarity of City processes or interpretations, or address non-controversial items. Anything believed to warrant a separate or larger discussion will not be included in this update. Additionally, staff notes that the requested change to the accessory structure section discussed in August will be handled as a separate public hearing item in October and will not be included as part of the proposed clean-up. Staff requests that the City Council direct staff to present updated language at a public hearing at the October 5th Planning Commission meeting for action at the October 26th City Council meeting. Page 3 of 3 3. Recommendation Authorize staff to proceed with various clean-up amendments to the Subdivision and Zoning Ordinance. Department GL Accounts Description $$ Change Notes Staff wages are anticipated to increase 7% (4% cost-of-living adjustment, 3% market adjustment)295,000$ 2023 Part-Year Budgeted Staff to 2024 Full-Year Budgeted Staff 211,980$ Election Judges – for 2024 Presidential election year 25,000$ IT Personnel – start date of 3/1/2024 102,500$ Transition 2 Part-Time Community Service Officers (CSO) to 1 Full-time position and add benefits, transition date of 01/01/2024 26,240$ Increase Part-time Police Officer by approximately 500 hours (0.25 FTE) (to ensure coverage during sabbatical)25,000$ Increase Part-time/Seasonal Public Works employee hours by 510 hours (0.25 FTE)8,860$ Part-time Program Coordinator for recreation (from 960 hours to 1040 hours), will be PERA pension eligible 3,290$ Staff recruitment and retention purpose 50,400$ Worker's Compensation Insurance: increase based on current year actual 8,200$ GENERAL GOVERNMENT Communication 100-41130-50350 General Notices/Publication Info: outsource printing of Newsletter 5,000$ Election 100-41410-50210 Operating Supplies: based on previous years' average for election 5,000$ Finance 100-41500-50207 Training: Finance Tuition Reimbursement 6,500$ *approved 8/24/2023 council meeting 100-41500-50300 Audit Service 2,750$ 100-41500-50300 Financial/Escrow Assistance 15,000$ Assessing 100-41550-50300 Assessing Service 45,000$ Legal 100-41600-50300 Legal Service: assuming an 11% increase, average based on past 3 years’ average 5,000$ Central Service 100-41900-50365 Insurance: actual 2023 came in $20,000 over budget. Assume 9% increase from 2023 actual amount for Property & Casualty insurance 32,000$ 100-41900-50400 Repairs and Maintenance – Contract: City Hall front landscaping and irrigation repair 11,000$ 100-41900-50433 Dues and Membership: increase in Elm Creek Management Fee and increase in LMC dues 3,300$ 100-41900-50700 Transfers: increase of $5,000 to Stormwater Fund; 5,000$ 100-41900-50700 Transfers: increase of $10,000 to Facility Fund 10,000$ 100-41900-50700 Transfers: $1,000 for Holiday Drive to the Community Event fund 1,000$ Planning & Zoning 100-41910-50207 Training: Tuition reimbursement request on 9/14/2023 council meeting 7,000$ *request on 9/14/2023 council meeting 100-41910-50300 Contracted Planning Service - increase based on prior year actuals 15,000$ *incorrect on staff report Information Technology 100-41920-50400 Repair and Maintenance - Contract: Council chamber sound system contract 7,000$ *approved 7/27/2023 council meeting PUBLIC SAFETY Police 100-42100-50210 Operating Supplies: based on previous yea ractuals 9,000$ 100-42100-50304 Legal Fees: increased based on 3-year average of actual expenditures 14,500$ 100-42100-50403 Repair and Maintenance-Vehicles: based on 2023 actual billed amount. 7,300$ Fire 100-42200-50300 Rogers Fire Contract 98,800$ 100-42200-50300 Loretto Fire Contract (50,680)$ 100-42200-50300 Hanover Fire Contract 4,150$ *Need to update in final budget PUBLIC WORKS Highway, Streets & Roadway 100-43100-50220 Repair and Maintenance Supplies: based on previous year actuals 5,000$ 100-43100-50226 Sign Repair Materials: based on previous year actuals 5,000$ 100-43100-50381 Electric Utilities: based on previous year actuals 10,000$ Paved Streets 100-43121-50224 Street Maintenance Materials: Increase in material cost 5,000$ 100-43121-50400 Repair and Maintenance -Contract: Increase in contracted service anticipated 15,000$ Unpaved Streets 100-43122-50224 Street Maintenance Materials: Increase in material cost 12,500$ 100-43122-50400 Repair and Maintenance -Contract: Increase in contracted service anticipated 42,500$ Ice & Snow Removal 100-43125-50210 Operating Supplies: Increase in material cost 5,000$ Parks 100-45200-50210 Operating Supplies: increase based on current year-to-date expenditure estimate for year end 5,000$ Various Line items with less than $2,000 in increase 57,175$ Total General Fund Increase 1,177,265$ Staff-Related Budget Changes Various CHANGES IN EXPENDITURE Added Attachment Item: 9a4. Debt Service 382,305$ Total Levy Increase 1,559,570$ Color Key Unavoidable Needed but Changeable Approved/Upcoming Request No Contract/Changeable STAFF REPORT Agenda Item: 9a. Council Meeting: September 14, 2023 Prepared By: Maggie Ung Topic: 2024 Preliminary Levy Action Required: Approval Summary The City is required to certify the preliminary levy to the County on or before September 30th each year. The City will have the ability to reduce the preliminary levy when the final budget and levy is adopted in December. Hennepin County will use the preliminary levy to send a property specific notice in November to property owners, which will inform each property owner of proposed taxes for 2024. The City will hold a Truth in Taxation Budget Meeting and accept public comment at the December 18th council meeting. The City must certify the tax levy by the end of December with Hennepin County. The City Council provided initial budget direction in June, reviewed the first draft in July and a second draft in August. Since that time staff has refined the budget in an effort to meet the goals of the Council, which include meeting the needs of a growing city while maintaining or reducing the tax rate. The proposed preliminary levy for adoption is in the amount of $8,611,873 which is $932,998 lower than the first draft of the budget. Final preliminary numbers came in on August 20th from the county at an adjusted net tax capacity used for local levy of $19,026,881. This was lower than what was presented at the first budget work session in July. The result is an anticipated tax rate of 43.371% as compared to the current 2023 tax rate of 42.122%, an increase of 1.249%. General Fund budget is proposed to increase $1,177,265. The main source of revenue for the General Fund is the tax levy which is proposed to increase $1,071,245 or 16.9%. The largest changes to the expenditure budget from 2023 to 2024 are as follows: • Staff wages are anticipated to increase 7% (4% cost-of-living adjustment, 3% market adjustment, approximate increase of $295,000) with additions and changes of the following staff: o Election Judges – for 2024 Presidential election year o IT Personnel – start date of 3/1/2024 o Transition 2 Part-Time Community Service Officers (CSO) to 1 Full-time position and add benefits, transition date of 01/01/2024 o Increase Part-time Police Officer by approximately 500 hours (0.25 FTE) o Increase Part-time/Seasonal Public Works employee hours by 510 hours (0.25 FTE) o Part-time Program Coordinator for recreation (from 960 hours to 1040 hours), will be PERA pension eligible • In addition to the staffing increases, a new line item for each department with staff has been added for recruitment and retention purpose, totaling $50,400 The following outlines some of the larger non-staffing expenditure increases included in the budget. General Government • Communication: $5,000 – General Notices/Publication Info: outsource printing of • Newsletter • Finance: o $6,500 – Training/Instruction Supplies: tuition reimbursement o $42,750 – Professional Services: estimated increase in audit services of 5%, financial/escrow assistance of $15,000 and moved over Financial Management Plan and GASB75 audit from Central Services department • Assessing: $45,000 – Professional Services: actual 2023 expense was $150,000 ($30,000 over 2023 budgeted amount), County provided estimate is $165,000 for 2024 • Legal: $5,000 – Legal Service: assuming an 11% increase, average based on past 3 years’ average • Planning & Zoning: $20,000 – Professional Services: increase based on prior year actuals • Central Services o $32,000 – Insurance: actual 2023 came in $20,000 over budget. Assume 9% increase from 2023 actual amount for Property & Casualty insurance o $11,000 – Repairs and Maintenance – Contract: City Hall front landscaping and irrigation repair o $(20,000) – Miscellaneous: move budget to Police department o $(7,500) – Credit Card Fees: Move to recreation and Police department for better transparency of what the fees are related to o $37,000 – Transfers: increase of $5,000 to Stormwater Fund; increase of $10,000 to Facility Fund; transfer to CIP fund of $14,000 for Skidsteer originally budgeted in Public Works and Parks department in prior years; transfer of $7,000 for Night to Unite and $1,000 for Holiday Drive to the Community Event fund (Night to Unite was previously budgeted in the Police department) • Planning & Zoning: o $7,000 – Training/Instruction Supplies: tuition reimbursement o $15,000 – Professional Services: based on past years’ average • Information technology: o Professional Services: reduce managed services – decrease expenditure by $20,000 Public Safety • Police o $38,600 – Operating Supplies: moved Motorola (previously Watchguard) ($11,000), LETG ($18,000), and Axon Fotokite license ($3,800) from IT Department as these are Police specific expense o $14,500 – Legal Fees: increased based on 3-year average of actual expenditures o $7,300 – Repair and Maintenance-Vehicles: based on 2023 actual billed amount. • Fire o $52,270 – Professional Services: Rogers increase 28.4%, Loretto decrease 12.2%, Hanover increase 4% Public Works • Highway, Streets & Roadways o $10,000 – Electric Utilities: based on an increase from prior year actuals • Paved Streets: $20,000 – Increase in contracted service anticipated • Unpaved Streets: $55,000 – Increase in contracted service anticipated • Recreation: $4,000 – Credit Card Fees: moved from Central Services as the transactions are specific to the recreation programming • Parks: $(40,000) – Improvement Other than Buildings: Moved NW Trail grant to liability account as this is a pass-through item Changes between the last draft presented at the August 24th work session and current preliminary budget are as follows: • Communication Assistant to remain part-time, removed transition to full-time • Removed Police Technician position • Removed Fire Commander position • Central Services: $1,650 – Dues and Membership: LMC membership and Elm Creek Management increase • Police: $5,800 – Software: Added data storage annual maintenance base on JPA agreement • Planning & Zoning: Training & Instructional Supplies: $7,000 • Current draft of the budget has a 0.5% decrease factored in for health insurance The revised budget sets the Preliminary Levy at $8,611,873. This is a $1,453,550 or 20.3% increase from 2023. The tax rate is projected to increase from 42.122% to 43.371%. 2023 Levy 2024 Preliminary Levy Difference Total Levy $7,158,323 $8,611,873 $1,453,550 Tax Rate 42.122% 43.371% 1.249% Financial/Budget The 2024 preliminary levy proposes a 16.9% property tax levy increase with a projected increase in tax rate. An increased tax rate means that properties with no change in market value would see an increase in City taxes. Properties with average valuation increases would also see an increase in City taxes. Properties with valuation decreases would see a decrease in City taxes. According to the City Assessor, the average valuation increase for an existing residential home was 3.9%. Attachment 2 shows the anticipated City tax impact. Using a base value of $400,000, the below table shows the anticipated City tax impact: Home Value Tax Capacity Tax Rate City Tax 2023 $400,000 $3,987.60 42.122% $1,679.66 2024 $415,600 $4,156.00 43.371% $1,802.50* *$122.84 increase ($10.24/month) or 7.31% increase One way to view the financial impact is considering what the increase in taxes provide for residents of the City. For $10.24/month, the following benefits are provided: • Election judges for upcoming 2024 presidential election • Added in-house IT support • Continuation of existing services with cost increases The City does not have the ability to increase levy and can only decrease levy with the 2024 final budget to be adopted on December 18th, 2023. Staff will continue to refine budget prior to the 2024 final budget adoption if additional numbers are available with the goal to reduce the tax rate further. Options 1. Approve Resolution 2023-75 Adopting Preliminary Proposed Tax Levy Collectible in 2024 in the amount of $8,611,873 2. Approve Resolution 2023-75 Adopting Preliminary Proposed Tax Levy Collectible in 2024 in a different amount 3. Direct Staff on further changes needed to 2024 preliminary budget Recommendation Approve Resolution 2023-75 Adopting Preliminary Proposed Tax Levy Collectible in 2024 in the amount of $8,611,873 Council Action Consider a motion to approve Resolution 2023-75 Adopting Preliminary Proposed Tax Levy Collectible in 2024 in the amount of $8,611,873 Attachments 1. 2024 Preliminary Budget 2. Effect of 2024 Tax Levy & Budget 3. Resolution 2023-75 Adopting Preliminary Proposed Tax Levy Collectible in 2024 in the amount of $8,611,873 2020 2021 2022 2023 2024 2023/2024 2023/2024 G/L Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments GENERAL FUND REVENUE TAXES - 100-00000-31000 GENERAL PROPERTY TAXES 4,067,936 4,443,243 5,099,598 6,354,020 7,425,265 1,071,245 16.9% 100-00000-31020 DELINQUENT PROPERTY TAXES - - 49,456 - - - - TOTAL TAXES 4,067,936 4,443,243 5,149,055 6,354,020 7,425,265 1,071,245 16.9% LICENSES AND PERMITS 100-00000-32100 BUSINESS LICENSES & PERMITS - 75 576 10,350 5,450 (4,900) -47.3%Includes estimated $10,000 for 2023, $5,000 for 2024 rental license 100-00000-32110 LIQUOR LICENSE FEE 11,250 14,475 15,675 15,500 15,750 250 1.6%Includes $250 for cannibis license 100-00000-32210 BUILDING PERMITS 1,232,582 1,471,688 631,355 1,300,000 800,000 (500,000) -38.5% Single family, multi-tenant and commerical construction. Actual 2022 reflects building permit fees only. Going forward, this line item will only reflect building permit fees - took out Plumbing, Mechanical, Gas, other building related fees (not building permit fees), plan check fees and pass-through Surcharges. 100-00000-32220 GAS INSTALLATION PERMITS - - 13,200 - 13,500 13,500 -Fireplace and other gas permits - prior budgets were lumped in building pemit line 100-00000-32210, separating out for more efficient reporting purpose 100-00000-32230 PLUMBING CONNECTION PERMITS - - 27,340 - 40,000 40,000 -Plumbing permits - prior budgets were lumped in building pemit line 100-00000-32210, separating out for more efficient reporting purpose 100-00000-32260 SIGN PERMITS - - 750 - 750 750 -single family, multi-tenant and commerical construction , less surcharge 100-00000-32270 MECHANICAL PERMITS - - 39,675 - 55,000 55,000 -Mechanical permits - prior budgets were lumped in building pemit line 100-00000-32210, separating out for more efficient reporting purpose 100-00000-32290 WETLAND PERMIT FEES 1,600 400 800 1,000 1,500 500 50.0% TOTAL LICENSES AND PERMITS 1,245,432 1,486,638 729,371 1,326,850 931,950 (394,900) -29.8% INTERGOVERNMENTAL REVENUE 100-00000-33400 STATE GRANTS AND AIDS 472,770 38,810 40,499 40,000 - (40,000) -100.0%NW Trail Grant - moved to liability account as this is a pass through revenue/expenditure 100-00000-33416 POLICE TRAINING REIMBURSEMENT 10,350 10,304 10,148 12,500 12,500 - 0.0% 100-00000-33418 MUNICIPAL STATE AID FOR STREETS - MAINTENANCE 155,079 150,864 157,694 150,000 155,000 5,000 3.3% 100-00000-33423 POLICE STATE AID 119,168 68,944 62,603 80,000 80,000 - 0.0%Police State Aid and Vest Reimbursement 100-00000-33426 AGRICULTURAL MARKET VALUE CREDIT 19,831 38,546 28,649 20,000 30,000 10,000 50.0% 100-00000-33429 STATE AID - PERA - - - 1,845 - (1,845) -100.0%Only in years of PERA rate increases 100-00000-33615 COUNTY RECYCLING GRANT 13,992 13,962 13,846 13,900 14,000 100 0.7% 100-00000-33620 OTHER COUNTY GRANTS AND AIDS 10,000 1,500 42,203 10,000 10,000 - 0.0%UASI Grant 100-00000-33640 TOWARD ZERO DEATH GRANT (30,345) 104,057 13,286 10,000 12,000 2,000 20.0%Offsets with Expenditure - Orono is administering in 2022 and forward TOTAL INTERGOVERNMENTAL REVENUE 770,845 426,987 368,929 338,245 313,500 (24,745) -7.3% CHARGES FOR SERVICES 100-00000-34100 CHARGES FOR SERVICES 190 10 10,282 300 300 - 0.0% 100-00000-34101 FACILITY RENTAL 1,142 2,767 (357) 2,000 - (2,000) -100.0% 100-00000-34103 ZONING/LAND USE APPL FEE 50,535 57,866 64,580 55,000 55,000 - 0.0% CITY OF CORCORAN 2024 PRELIMINARY BUDGET - GENERAL FUND Page 1 of 13 Attachment: 9a1. 2020 2021 2022 2023 2024 2023/2024 2023/2024 G/L Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments CITY OF CORCORAN 2024 PRELIMINARY BUDGET - GENERAL FUND 100-00000-34104 BUILDING PERMIT PLAN CHECK FEE - - 246,162 - 375,000 375,000 - Building permit plan check fees - prior budgets were lumped in building pemit line 100-00000-32210, separating out for more efficient reporting purpose as this is charges for service 100-00000-34105 COPIES/MAPS 6 5,271 2,332 2,000 2,000 - 0.0% 100-00000-34107 ASSESSMENT SEARCHES 25 25 - 30 30 - 0.0% 100-00000-34109 OTHER BUILDING RELATED FEES - - 44,065 - 100,000 100,000 - Other building related fees (ex. SEC Fees) - prior budgets were lumped in building pemit line 100-00000-32210, separating out for more efficient reporting purpose 100-00000-34110 CITY PLANNER REVIEW FEE 80 - 19,496 50,000 50,000 - 0.0%City Planner's time, 2021 and prior had this coded to miscellaneous revenue 100-00000-34200 PUBLIC SAFETY PERMITS 4,190 3,880 4,280 4,000 4,000 - 0.0% 100-00000-34201 SPECIAL POLICE SERVICES - 4,375 9,015 5,000 9,500 4,500 90.0% 100-00000-34203 POLICE REPORTS 286 252 836 300 400 100 33.3% 100-00000-34300 PUBLIC WORKS PERMITS AND FEES 16,131 17,257 17,135 16,500 17,000 500 3.0% 100-00000-34301 DUST CONTROL 48,350 42,240 2,902 - - - - Per council, no further assessment 2022 and forward 100-00000-34303 ICE & SNOW REMOVAL - - - 6,000 6,000 - 0.0% 100-00000-34310 PUBLIC WORKS REVIEW FEE 42,585 - - 88,200 88,200 - 0.0% Public Works Director & PW Development Superintendent's Time 100-00000-34400 RECYCLING 3,166 2,230 2,391 5,000 5,000 - 0.0% 100-00000-34403 REFUSE COLLECTION CHARGES - 5,346 5,662 4,500 5,500 1,000 22.2% 100-00000-34700 PARK RENTAL - - 2,616 - 3,000 3,000 - 100-00000-34790 RECREATION PROGRAMMING 5 51,274 51,940 46,735 50,000 3,265 7.0%Spring Baseball, Summer Soccer, Fall Baseball TOTAL CHARGES FOR SERVICES 166,691 192,794 483,337 285,565 770,930 485,365 170.0% FINES AND FORFEITS 100-00000-35100 FINES 18,118 17,086 21,979 25,000 25,000 - 0.0%Reflects actual experience TOTAL FINES AND FORFEITS 18,118 17,086 21,979 25,000 25,000 - 0.0% OTHER REVENUE 100-00000-36100 SPECIAL ASSESSMENT - 350 60 - - - - Special Assessment Fee 100-00000-36200 MISCELLANEOUS REVENUES 11,668 50,903 34,075 4,000 4,000 - 0.0%Wetland Buffer Sign and Worker's Comp Reimb.; 2021 and prior had City Planner time in this line item 100-00000-36210 INTEREST EARNINGS 17,644 11,427 145,188 11,500 25,000 13,500 117.4% 100-00000-36220 RENTS AND ROYALTIES 6,909 6,213 - 7,000 7,000 - 0.0% 100-00000-36230 DONATIONS 768 998 1,250 1,000 1,100 100 10.0% 100-00000-36290 SALE OF INVESTMENTS (1,371) - - - - - - 100-00000-36400 REFUNDS/REIMBURSEMENTS 5,170 4,167 232,505 5,000 5,000 - 0.0% 100-00000-38050 CABLE FRANCHISE FEE 50,059 56,691 62,153 59,000 60,000 1,000 1.7% 100-00000-39101 SALE OF ASSETS - - 63,858 - - - - 100-00000-39203 TRANSFER FROM OTHER FUND 218,872 269,164 449,092 535,500 561,200 25,700 4.8% From Water/Sewer for selected PW items (see * in 43100 dept) and City staff time (3.74 FTE) *Will update once Enterprise Funds are budgeted TOTAL OTHER REVENUE 309,719 399,913 988,181 623,000 663,300 40,300 6.5% TOTAL GENERAL FUND REVENUE 6,578,741 6,966,662 7,740,852 8,952,680 10,129,945 1,177,265 13.1% Page 2 of 13 2020 2021 2022 2023 2024 2023/2024 2023/2024 G/L Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments CITY OF CORCORAN 2024 PRELIMINARY BUDGET - GENERAL FUND GENERAL FUND EXPENDITURES GENERAL GOVERNMENT CITY COUNCIL 100-41110-50101 FULL-TIME EMPLOYEES - REGULAR 19,260 16,515 19,260 19,260 19,260 - 0.0% 100-41110-50122 FICA 1,194 1,024 1,194 1,200 1,200 - 0.0% 100-41110-50126 MEDICARE 279 239 279 280 280 - 0.0% 100-41110-50207 TRAINING AND INSTRUCTIONAL SUPPLIES 3,089 3,555 2,600 5,000 5,000 - 0.0% 100-41110-50210 OPERATING SUPPLIES 1,727 1,087 829 2,000 2,000 - 0.0% 100-41110-50365 WORKER'S COMPENSATION INSURANCE 92 - 102 150 150 - 0.0% TOTAL CITY COUNCIL 25,642 22,420 24,265 27,890 27,890 - 0.0% COMMUNICATION 100-41130-50325 OTHER COMMUNICATION - WEBSITE 400 3,508 120 3,000 3,000 - 0.0%Website Expense 100-41130-50350 GENERAL NOTICES AND PUB INFO 10,007 7,640 8,314 10,000 15,000 5,000 50.0%Newsletter; increased to outsource for printing TOTAL COMMUNICATION 10,407 11,148 8,434 13,000 18,000 5,000 38.5% CITY ADMINISTRATOR 100-41320-50101 FULL-TIME EMPLOYEES - REGULAR 132,279 144,620 131,413 152,000 162,800 10,800 7.1% 100-41320-50121 PERA 9,921 10,007 9,856 11,400 12,300 900 7.9% 100-41320-50122 FICA 7,344 7,898 7,088 9,500 10,100 600 6.3% 100-41320-50126 MEDICARE 1,718 1,847 1,658 2,300 2,400 100 4.3% 100-41320-50130 EMPLOYER PAID INSURANCE 10,236 11,615 14,095 21,300 23,000 1,700 8.0% 100-41320-50207 TRAINING AND INSTRUCTIONAL SUPPLIES 1,156 630 1,911 5,000 5,000 - 0.0%MCMA Conference, ICMA Conference, LMC Conference, Leadership Growth Group, MAMA 100-41320-50210 OPERATING SUPPLIES 638 1,208 528 1,200 - (1,200) -100.0% Inactive Account - Moved expenditure to 100-41900-50210 100-41320-50300 PROFESSIONAL SERVICES - - 21,000 - - - - 100-41320-50307 PERSONNEL ADMINISTRATION - - - - 1,800 1,800 - Recruitment/Retention 100-41320-50321 TELEPHONE - - 550 600 600 - 0.0% 100-41320-50331 TRAVEL EXPENSE - - 185 600 600 - 0.0% 100-41320-50365 WORKER'S COMPENSATION INSURANCE 964 1,927 1,085 1,000 1,600 600 60.0% 100-41320-50433 DUES AND MEMBERSHIPS 1,203 1,257 1,371 1,400 1,500 100 7.1%MN City/County Managers, ICMA TOTAL CITY ADMINISTRATOR 165,458 181,009 190,739 206,300 221,700 15,400 7.5% ADMINISTRATION 100-41400-50101 FULL-TIME EMPLOYEES - REGULAR 263,711 255,568 117,616 249,800 285,100 35,300 14.1% Transition PT to FT Communications Assistant on 10/1/2024 100-41400-50102 FULL-TIME EMPLOYEES - OVERTIME 2,792 4,888 9,093 2,500 9,500 7,000 280.0%Presidential election year in 2024 100-41400-50111 PART-TIME EMPLOYEES - REGULAR - - - 30,400 27,100 (3,300) -10.9%PT Intern 100-41400-50112 PART-TIME EMPLOYEES - OVERTIME - - - - - - - 100-41400-50121 PERA 19,988 19,534 9,458 21,200 24,200 3,000 14.2% 100-41400-50122 FICA 16,163 15,571 8,325 17,600 20,000 2,400 13.6% 100-41400-50126 MEDICARE 3,780 3,449 1,947 4,100 4,700 600 14.6% 100-41400-50130 EMPLOYER PAID INSURANCE 68,270 69,853 35,987 56,300 46,400 (9,900) -17.6% 100-41400-50140 UNEMPLOYMENT COMPENSATION - - - - - - - 100-41400-50207 TRAINING AND INSTRUCTIONAL SUPPLIES 7,458 4,769 964 5,000 5,000 - 0.0% Moved Finance staff to Finance Department, effective 2022 Page 3 of 13 2020 2021 2022 2023 2024 2023/2024 2023/2024 G/L Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments CITY OF CORCORAN 2024 PRELIMINARY BUDGET - GENERAL FUND 100-41400-50210 OPERATING SUPPLIES 620 612 - - - - - Inactive - Moved expenditure to 100-41900-50210 & 100-41400- 331 100-41400-50300 PROFESSIONAL SERVICES - 10,125 6,238 - - - - 100-41400-50307 PERSONNEL ADMINISTRATION - - - - 7,200 7,200 - Recruitment/Retention 100-41400-50321 TELEPHONE - - 50 - 600 600 - Cell Reimbursement for Admin Services Director 100-41400-50331 TRAVEL EXPENSE - - 66 1,000 1,000 - 0.0%Mileage Reimbursement 100-41400-50365 WORKER'S COMPENSATION INSURANCE 2,590 3,803 1,636 3,000 3,000 - 0.0% 100-41400-50433 DUES AND MEMBERSHIPS 1,007 - 170 1,500 750 (750) -50.0% TOTAL ADMINISTRATION 386,378 388,172 191,550 392,400 434,550 42,150 10.7% ELECTION 100-41410-50114 TEMPORARY/SEASONAL EMPLOYEES - - 11,399 500 25,000 24,500 4900.0%Training for Presidential Primary (2023 budget), Presidential election in 2024 100-41410-50210 OPERATING SUPPLIES 22,472 2,224 5,090 3,000 8,000 5,000 166.7% 100-41410-50331 TRAVEL EXPENSE - - - 300 300 - 0.0% 100-41410-50430 MISCELLANEOUS EXPENSE 6,119 - - 100 100 - 0.0% TOTAL ELECTION 28,591 2,224 16,490 3,900 33,400 29,500 756.4% FINANCE 100-41500-50101 FULL-TIME EMPLOYEES - REGULAR - - 155,142 224,100 247,200 23,100 10.3% Separated Finance Staff from Administration Staff eff. 2022. 100-41500-50102 FULL-TIME EMPLOYEES - OVERTIME - - 1,602 1,000 2,300 1,300 130.0% 100-41500-50121 PERA - - 11,809 16,900 18,800 1,900 11.2% 100-41500-50122 FICA - - 9,837 14,000 15,500 1,500 10.7% 100-41500-50126 MEDICARE - - 2,301 3,300 3,700 400 12.1% 100-41500-50130 EMPLOYER PAID INSURANCE - - 25,393 63,300 60,600 (2,700) -4.3% 100-41500-50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - 1,720 3,500 10,000 6,500 185.7%MNGFOA Conference, Tuition request forthcoming 100-41500-50300 PROFESSIONAL SERVICES 41,075 45,360 57,449 47,250 90,000 42,750 90.5%Audit Service ($50k), Finance/Escrow Assistance ($15k), Financial Management Plan - moved from 100-41900-50300 ($22,500), GASB75 Audit ($2,500) 100-41500-50307 PERSONNEL ADMINISTRATION - - - - 5,400 5,400 - Recruitment/Retention 100-41500-50331 TRAVEL EXPENSE - - - 500 500 - 0.0%MNGFOA Conference 100-41500-50365 WORKER'S COMPENSATION INSURANCE - - 1,373 - 2,000 2,000 - 100-41500-50433 DUES AND MEMBERSHIPS - - 210 1,000 1,000 - 0.0%MNGFOA Membership & GFOA Membership TOTAL FINANCE 41,075 45,360 266,835 374,850 457,000 82,150 21.9% ASSESSING 100-41550-50210 OPERATING SUPPLIES 1,764 - 13 300 - (300) -100.0% 100-41550-50300 PROFESSIONAL SERVICES 57,204 94,000 118,000 120,000 165,000 45,000 37.5%2023 actual - $150,000, 2024 budget is county estimate 100-41550-50322 POSTAGE 4 - - - - - - TOTAL ASSESSING 58,972 94,000 118,013 120,300 165,000 44,700 37.2% LEGAL 100-41600-50300 PROFESSIONAL SERVICES 39,226 51,972 51,931 45,000 50,000 5,000 11.1%based on past years' average TOTAL LEGAL 39,226 51,972 51,931 45,000 50,000 5,000 11.1% CENTRAL SERVICES 100-41900-50200 OFFICE SUPPLIES 3,745 5,304 4,771 5,000 10,500 5,500 110.0%Moved budgeted amount to 100-41900-50210 100-41900-50210 OPERATING SUPPLIES 24,486 34,255 28,238 35,500 30,000 (5,500) -15.5%Moved budgeted amount from 100-41900-50200 Page 4 of 13 2020 2021 2022 2023 2024 2023/2024 2023/2024 G/L Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments CITY OF CORCORAN 2024 PRELIMINARY BUDGET - GENERAL FUND 100-41900-50212 MOTOR FUELS - - 265 500 500 - 0.0%Fuel for City Vehicle 100-41900-50221 REPAIR AND MAINTENANCE SUPPLIES - EQUIPMENT - - 614 - - - - 100-41900-50300 PROFESSIONAL SERVICES 21,254 24,770 30,891 30,000 7,000 (23,000) -76.7%Mental health policy costs ($5,500); moved ADP and BenefitsConnect to 100-41900-50308; moved Financial Management Planning to finance 100-41500-50300 100-41900-50304 LEGAL FEES - 107 - - - - - 100-41900-50308 SOFTWARE - - - - 23,000 23,000 - Moved moved ADP and BenefitsConnect from 100-41900-50300 to better classify expense accurately; ADP Admin Fee increased $10,000 due to increase in EAP use, and ADP new modules 100-41900-50321 TELEPHONE 2,812 4,171 5,622 4,000 6,000 2,000 50.0% 100-41900-50322 POSTAGE 3,275 3,177 3,463 4,000 4,000 - 0.0% 100-41900-50350 GENERAL NOTICES AND PUB INFO - - 245 1,000 1,000 - 0.0%ECM Invoices 100-41900-50360 INSURANCE 78,837 80,576 96,778 108,000 140,000 32,000 29.6%Property/Casualty Insurance 100-41900-50380 UTILITY SERVICES 13,949 28,611 9,472 15,000 15,000 - 0.0%Randy's Garbage, Centerpoint Energy 100-41900-50381 ELECTRIC UTILITIES - - 19,420 19,000 20,000 1,000 5.3%Wright Hennepin 100-41900-50382 WATER & SEWER - - - - - - - Once City connects, this will be the GL account 100-41900-50400 REPAIR AND MAINTENANCE - CONTRACT 13,814 11,196 2,790 14,000 25,000 11,000 78.6% Cintas (Mats) & City Hall front landscaping and irrigation repairs 100-41900-50401 REPAIR AND MAINT - BUILDINGS - - 17,714 18,000 18,000 - 0.0%Cleaning, includes $6,000 budgeted previous years in 100-41900- 50520 100-41900-50403 REPAIR AND MAINT - VEHICLES - - 4,544 1,500 1,500 - 0.0% 100-41900-50404 REPAIR AND MAINT - MACHINERY/EQUIPMENT - - 8,137 2,000 3,000 1,000 50.0%Service on Generator 100-41900-50413 OFFICE EQUIPMENT RENTAL - - 426 600 600 - 0.0%Folder Inserter rental (33%) 100-41900-50430 MISCELLANEOUS EXPENSE 202,520 8,904 18,807 20,000 - (20,000) -100.0%Moved PD vacation reimbursement to PD department ($1,500 each FT employee) 100-41900-50431 BANKING CHARGES 362 333 20 400 400 - 0.0% 100-41900-50432 CREDIT CARD FEES 7,765 9,426 4,893 8,000 500 (7,500) -93.8% Moved expenditure to Recreation and Police department for better transparency in terms of what the transactions are for 100-41900-50433 DUES AND MEMBERSHIPS 25,166 28,086 25,373 25,300 28,600 3,300 13.0%Includes Elm Creek Mgmt ($1,252 increase for a total of $20,116 for 2024), 2023 removed Metro City membership ($2,700), LMC Dues ($8,438, $1,000 increase) 100-41900-50520 BUILDINGS AND STRUCTURES 5,967 - - - - - - Inactive account - moved 2023 budget amount to 100-41900- 50401 100-41900-50700 TRANSFERS 337,000 - 794,569 360,000 397,000 37,000 10.3% 2022 actuals included previous years transfers/corrections. For 2024 budget: CIP ($339k with $14k for skidsteer originally budgeted yearly between PW and Parks department), transfer to stormwater fund ($15,000), to facility fund ($35,000), NTU ($7,000), Holiday Drive ($1,000) 100-41900-50810 REFUNDS & REIMBURSEMENT - 530 - - - - - Inactive account 100-41900-50811 INSURANCE REFUNDS - 49,441 - - - - - Inactive account; 2021 had roof damage - offsets with the insurance claim revenue TOTAL CENTRAL SERVICES 740,953 288,888 1,077,051 671,800 731,600 59,800 8.9% PLANNING & ZONING 100-41910-50101 FULL-TIME EMPLOYEES - REGULAR 13,382 60,210 73,206 111,100 126,400 15,300 13.8%City Planner and 50% Planning Technician 100-41910-50102 FULL-TIME EMPLOYEES - OVERTIME - - - 1,000 1,500 500 50.0% 100-41910-50111 PART-TIME EMPLOYEES - REGULAR - - 21,757 4,300 - (4,300) -100.0%In 2023, Administrative Assistant - Planning transitioned to FT Planning Technician 100-41910-50121 PERA 909 4,530 7,108 8,800 9,600 800 9.1% 100-41910-50122 FICA 960 3,948 5,159 7,300 8,000 700 9.6% Page 5 of 13 2020 2021 2022 2023 2024 2023/2024 2023/2024 G/L Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments CITY OF CORCORAN 2024 PRELIMINARY BUDGET - GENERAL FUND 100-41910-50126 MEDICARE 225 923 1,207 1,700 1,900 200 11.8% 100-41910-50130 EMPLOYER PAID INSURANCE 1,372 11,786 14,508 25,000 32,300 7,300 29.2% 100-41910-50207 TRAINING AND INSTRUCTIONAL SUPPLIES - 408 758 1,500 8,500 7,000 466.7%Planetizen, Conferences, Other training as needed 100-41910-50210 OPERATING SUPPLIES 448 2,141 85 500 500 - 0.0%moved to -350, recode to specific funds 100-41910-50300 PROFESSIONAL SERVICES 79,407 87,730 99,212 70,000 85,000 15,000 21.4%Landform 100-41910-50307 PERSONNEL ADMINISTRATION - - - - 3,600 3,600 - Recruitment/Retention 100-41910-50350 GENERAL NOTICES AND PUB INFO - 386 1,539 750 750 - 0.0%ECM Invoices 100-41910-50365 WORKER'S COMPENSATION INSURANCE 160 554 996 500 500 - 0.0% 100-41910-50430 MISCELLANEOUS EXPENSE - 13,500 142 - - - - 2021 - Grading escrow refunds from prior year revenue 100-41910-50433 DUES AND MEMBERSHIPS - - 164 250 725 475 190.0%APA/EDA Membership TOTAL PLANNING & ZONING 96,864 186,116 225,840 232,700 279,275 46,575 20.0% INFORMATION TECHNOLOGY 100-41920-50101 FULL-TIME EMPLOYEES - REGULAR - - - - 71,400 71,400 - IT Personnel 100-41920-50102 FULL-TIME EMPLOYEES - OVERTIME - - - - 1,000 1,000 - 100-41920-50121 PERA - - - - 5,500 5,500 - 100-41920-50122 FICA - - - - 4,500 4,500 - 100-41920-50126 MEDICARE - - - - 1,100 1,100 - 100-41920-50130 EMPLOYER PAID INSURANCE - - - - 19,000 19,000 - 100-41920-50210 OPERATING SUPPLIES 8,756 16,313 55,825 40,000 - (40,000) -100.0% Moved Copier Lease, Annual License Renewals & Granicus to 100- 41920-50308; Moved Motorola (previously Watchguard) ($11,000), LETG ($18,000), and Axon Fotokite license ($3,800) to 100-42100- 50210 as these are PD specific expense 100-41920-50221 REPAIRS AND MAINTENANCE SUPPLIES - EQUIP 27,138 46,351 43,380 45,000 45,000 - 0.0%Add't computers for new staff, replace old equipments, moved annual licenses to Operating Supplies 100-41920-50300 PROFESSIONAL SERVICES 73,248 86,842 140,284 140,000 120,000 (20,000) -14.3%Managed Services 100-41920-50307 PERSONNEL ADMINISTRATION - - - - 1,800 1,800 - Recruitment/Retention 100-41920-50308 SOFTWARE - - - - 17,000 17,000 - Moved Copier Lease, Annual License Renewals & Granicus from 100-41920-50210 for better clarity of expenditure type 100-41920-50365 WORKER'S COMPENSATION INSURANCE - - - - 1,000 1,000 - 100-41920-50400 REPAIR AND MAINTENANCE - CONTRACT - - - - 7,000 7,000 - Council chamber sound system contract 100-41920-50530 IMPROVEMENTS OTHER THAN BLDGS 2,072 2,177 - - - - - Inactive in 2022 and forward. Combined with 100-41920-50210 100-41920-50810 REFUNDS & REIMBURSEMENT (8,000) - - - - - - Inactive in 2022 and forward. Should be recorded as revenue. TOTAL INFORMATION TECHNOLOGY 103,214 151,683 239,489 225,000 294,300 69,300 30.8% OTHER FINANCING USES 100-49360-50720 INTERFUND TRANSFERS 525,787 - - - - - - Inactive account. TOTAL OTHER FINANCING USES 525,787 - - - - - - TOTAL GENERAL GOVERNMENT 2,222,565 1,422,993 2,410,637 2,313,140 2,712,715 399,575 17.3% Page 6 of 13 2020 2021 2022 2023 2024 2023/2024 2023/2024 G/L Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments CITY OF CORCORAN 2024 PRELIMINARY BUDGET - GENERAL FUND PUBLIC SAFETY POLICE 100-42100-50101 FULL-TIME EMPLOYEES - REGULAR 707,101 717,077 974,611 1,189,700 1,430,100 240,400 20.2% 100-42100-50102 FULL-TIME EMPLOYEES - OVERTIME 24,893 68,921 43,512 39,400 47,500 8,100 20.6%Sabatical coverage ($8,000 added) 100-42100-50103 FULL-TIME EMPLOYEES - EVENT PAY 3,611 8,428 27,668 18,000 18,000 - 0.0%TZD & Events 100-42100-50111 PART-TIME EMPLOYEES - REGULAR 67,302 56,575 69,321 134,100 106,600 (27,500) -20.5%Sabatical coverage ($10,000 added) 100-42100-50112 PART-TIME EMPLOYEES - OVERTIME 150 - - - - - - 100-42100-50113 PART-TIME EMPLOYEES - EVENT PAY 15,763 18,397 10,114 15,000 12,000 (3,000) -20.0% 100-42100-50121 PERA 133,616 140,149 189,867 228,700 267,400 38,700 16.9% 100-42100-50122 FICA 3,777 3,949 2,650 5,900 6,200 300 5.1% 100-42100-50126 MEDICARE 11,833 12,375 16,078 19,800 23,000 3,200 16.2% 100-42100-50130 EMPLOYER PAID INSURANCE 162,749 182,601 208,858 216,700 276,200 59,500 27.5% Additional staff; $12,000 PERA Disability Requirement 100-42100-50140 UNEMPLOYMENT COMPENSATION - - - - - - - 100-42100-50200 OFFICE SUPPLIES 2,015 7,712 2,105 3,600 4,000 400 11.1% 100-42100-50207 TRAINING AND INSTRUCTIONAL SUPPLIES 25,808 22,208 33,907 38,000 40,000 2,000 5.3%New POST rules, 2 new officers, Tuition reimbursements 100-42100-50209 POLICE RESERVES 3,385 1,985 3,428 3,500 3,500 - 0.0% 100-42100-50210 OPERATING SUPPLIES 13,675 35,132 29,648 21,000 30,000 9,000 42.9%1 additional taser per year, Moved $7,000 towards NTU to Interfund Transfer 100-41900-50700 (Classifying as City-Wide Event) 100-42100-50212 MOTOR FUELS 18,410 27,581 42,817 27,000 30,000 3,000 11.1% 100-42100-50220 REPAIR AND MAINTENANCE SUPPLIES 16,196 15,958 13,989 8,000 12,000 4,000 50.0%CSO Fleet Addition, Move $3,000 of budget to 100-42100-50403 in 2022 100-42100-50223 BUILDING REPAIR SUPPLIES 5,110 6,971 7,447 7,500 7,500 - 0.0%Increased repairs needed 100-42100-50300 PROFESSIONAL SERVICES 4,651 27,569 24,844 30,000 32,000 2,000 6.7%Background checks & Evidence/Body Camera Audit alternate years, Social Worker (increased $2k) 100-42100-50304 LEGAL FEES 23,313 27,602 43,455 25,500 40,000 14,500 56.9% 100-42100-50305 PRISONER 1,671 1,396 2,956 4,000 4,000 - 0.0% 100-42100-50307 PERSONNEL ADMINISTRATION - - - - 20,000 20,000 - Police Retirement Contribution & Vacation Reimbursement ($1,500/FT employee) - $20,000 was budgeted/expensed for PD recruitment/retention in 100-41900-50430 in 2023 and now accurately moved to this line item 100-42100-50308 SOFTWARE - - - - 38,600 38,600 - Moved Motorola (previously Watchguard) ($11,000), LETG ($18,000), Data Storage maintenance ($5,800), and Axon Fotokite license ($3,800) from 100-41920-50210 100-42100-50321 TELEPHONE 9,495 13,470 18,968 12,500 12,500 - 0.0% 100-42100-50322 POSTAGE 34 68 22 100 100 - 0.0% 100-42100-50323 RADIO UNITS 21,797 20,376 18,579 23,500 24,440 940 4.0%Add 4 radios & 4% increase 100-42100-50350 GENERAL NOTICES AND PUB INFO - - 295 800 800 - 0.0%Business cards 100-42100-50365 WORKER'S COMPENSATION INSURANCE 62,769 71,812 138,953 150,000 155,000 5,000 3.3%Higher than anticipated costs due to experience 100-42100-50381 ELECTRIC UTILITIES 9,336 10,020 - - - - - Moved to Emergency Management Department 100-42100-50400 REPAIR AND MAINTENANCE - CONTRACT - - 230 500 1,000 500 100.0%Cintas 100-42100-50403 REPAIR AND MAINT - VEHICLES - - 4,712 7,700 15,000 7,300 94.8% 100-42100-50417 UNIFORMS 12,440 18,596 27,769 26,000 26,000 - 0.0%Vest Reimbursement + additional officers 100-42100-50430 MISCELLANEOUS EXPENSE - - 40,984 - - - - 2022 expense was for 2021 TZD 100-42100-50432 CREDIT CARD FEES 7,765 9,426 - - 1,500 1,500 - Moved from 100-41900-50432 - PD Credit Card processing fee 100-42100-50433 DUES AND MEMBERSHIPS 1,892 3,821 2,932 3,500 3,500 - 0.0% 100-42100-50435 GRANT DISBURSEMENT - 50,802 - - - - - No longer administering TZD grant in 2022 and forward 100-42100-50438 POLICE K9 - - 616 - 3,000 3,000 - K-9 moved from Special Revenue fund - ongoing operation expense Page 7 of 13 2020 2021 2022 2023 2024 2023/2024 2023/2024 G/L Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments CITY OF CORCORAN 2024 PRELIMINARY BUDGET - GENERAL FUND 100-42100-50810 REFUNDS & REIMBURSEMENT 2,929 16,285 - - - - - Inactive account - revenue item 100-42100-50811 INSURANCE REFUNDS - 746 - - - - - Inactive account - revenue item TOTAL POLICE 1,373,487 1,598,009 2,001,335 2,260,000 2,691,440 431,440 19.1% POLICE ADMINISTRATION 100-42102-50101 FULL-TIME EMPLOYEES - REGULAR 66,500 91,337 122,533 140,300 155,500 15,200 10.8% 100-42102-50102 FULL-TIME EMPLOYEES - OVERTIME 407 703 398 500 500 - 0.0% 100-42102-50111 PART-TIME EMPLOYEES - REGULAR - - - - - - - Added PT Police Technician, start date 10/1/2024 100-42102-50121 PERA 5,018 6,900 8,835 10,600 11,700 1,100 10.4% 100-42102-50122 FICA 4,300 5,883 7,939 8,800 9,700 900 10.2% 100-42102-50126 MEDICARE 1,006 1,376 1,856 2,100 2,300 200 9.5% 100-42102-50130 EMPLOYER PAID INSURANCE 18,387 19,129 26,441 25,900 27,300 1,400 5.4%1 Employee budgeted as waiving Cafetaria plan 100-42102-50307 PERSONNEL ADMINISTRATION - - - - 3,600 3,600 - Recruitment/Retention 100-42102-50365 WORKER'S COMPENSATION INSURANCE - - 1,095 - 1,600 1,600 - TOTAL POLICE ADMINISTRATION 95,618 125,329 169,098 188,200 212,200 24,000 12.8% EMERGENCY MANAGEMENT 100-42151-50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - 166 3,000 3,000 - 0.0%Additional officers going to training 100-42151-50210 OPERATING SUPPLIES - - 5,182 5,450 5,450 - 0.0%Code Red 100-42151-50381 ELECTRIC UTILITIES - - 1,168 1,000 1,200 200 20.0%Wright Hennepin 100-42151-50404 REPAIR AND MAINT - MACHINERY/EQUIPMENT - - 830 1,700 1,800 100 5.9%Siren Maintenance Fee 100-42151-50433 DUES AND MEMBERSHIPS - - 100 500 500 - 0.0%AMEM Membership TOTAL EMERGENCY MANAGEMENT - - 7,447 11,650 11,950 300 2.6% FIRE 100-42200-50101 FULL-TIME EMPLOYEES - REGULAR - - - 18,700 - (18,700) -100.0%Fire Deputy Director 100-42200-50111 PART-TIME EMPLOYEES - REGULAR - - - - - - - 100-42200-50121 PERA - - - 3,400 - (3,400) -100.0% 100-42200-50126 MEDICARE - - - 300 - (300) -100.0% 100-42200-50130 EMPLOYER PAID INSURANCE - - - 3,500 - (3,500) -100.0% 100-42200-50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - - 1,000 3,000 2,000 200.0% 100-42200-50210 OPERATING SUPPLIES - - - 5,000 5,000 - 0.0% 100-42200-50300 PROFESSIONAL SERVICES 366,103 384,241 445,934 569,630 621,900 52,270 9.2% 2024 Projected contract increase: Rogers budgeted increase of 28.4%, Loretto decreased 12.2%, Hanover increase 4% 100-42200-50307 PERSONNEL ADMINISTRATION - - - - 1,800 1,800 - Recruitment/Retention 100-42200-50321 TELEPHONE - - - 150 600 450 300.0% 100-42200-50323 RADIO UNITS - - - 300 1,200 900 300.0% 100-42200-50365 WORKER'S COMPENSATION INSURANCE - - - 3,500 - (3,500) -100.0%Removed due to no longer budgeting for Fire personnel 100-42200-50403 REPAIR AND MAINT - VEHICLES - - - 1,200 2,000 800 66.7% 100-42200-50417 UNIFORMS - - - 1,500 1,500 - 0.0% 100-42200-50433 DUES AND MEMBERSHIPS - - - 500 500 - 0.0% 100-42200-50580 OTHER EQUIPMENT - - - 10,000 10,000 - 0.0% Transfer to fund for future use, new education/inspection program TOTAL FIRE 366,103 384,241 445,934 618,680 647,500 28,820 4.7% Page 8 of 13 2020 2021 2022 2023 2024 2023/2024 2023/2024 G/L Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments CITY OF CORCORAN 2024 PRELIMINARY BUDGET - GENERAL FUND BUILDING INSPECTION 100-42400-50101 FULL-TIME EMPLOYEES - REGULAR - 107,012 120,831 197,100 216,300 19,200 9.7%Permit Tech, Const. Srv. Coord., Allocated 20% of PW Director & Admin Assis. 100-42400-50102 FULL-TIME EMPLOYEES - OVERTIME - 36 886 1,000 1,000 - 0.0% 100-42400-50121 PERA - 8,296 8,493 14,900 16,400 1,500 10.1% 100-42400-50122 FICA - 7,186 8,054 12,300 13,500 1,200 9.8% 100-42400-50126 MEDICARE - 1,903 1,894 2,900 3,200 300 10.3% 100-42400-50130 EMPLOYER PAID INSURANCE - 8,814 13,598 32,700 35,800 3,100 9.5% 100-42400-50207 TRAINING AND INSTRUCTIONAL SUPPLIES - 270 1,168 1,000 3,000 2,000 200.0% 100-42400-50300 PROFESSIONAL SERVICES 392,953 541,354 223,322 400,000 400,000 - 0.0% 200 new home permits anticipated compared to 230 in 2022 100-42400-50303 ENGINEERING FEES 665 9,963 32,426 30,000 30,000 - 0.0% 100-42400-50307 PERSONNEL ADMINISTRATION - - - - 3,600 3,600 - Recruitment/Retention 100-42400-50331 TRAVEL EXPENSES - - 130 - 1,000 1,000 - 100-42400-50365 WORKER'S COMPENSATION INSURANCE - - 1,493 - 1,500 1,500 - 100-42400-50432 CREDIT CARD FEES - - 431 - 500 500 - 100-42400-50433 DUES AND MEMBERSHIPS - - 65 - 1,000 1,000 - 100-42400-50437 Surcharges 44,520 16,405 - - - - - Inactive - Pass through Due to Other Gov't Liability account TOTAL BUILDING INSPECTION 438,137 701,239 412,790 691,900 726,800 34,900 5.0% CODE ENFORCEMENT 100-42401-50101 FULL-TIME EMPLOYEES - REGULAR 70,887 - - 28,000 34,300 6,300 22.5%50% of Planning Technician 100-42401-50102 FULL-TIME EMPLOYEES - OVERTIME 609 - - 1,000 500 (500) -50.0% 100-42401-50121 PERA 5,362 - - 2,200 2,700 500 22.7% 100-42401-50122 FICA 4,759 - - 1,800 2,200 400 22.2% 100-42401-50126 MEDICARE 1,113 - - 500 600 100 20.0% 100-42401-50130 EMPLOYER PAID INSURANCE 8,434 - 350 3,800 9,400 5,600 147.4% 100-42401-50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - - 1,500 1,500 - 0.0%Training for employee 100-42401-50210 OPERATING SUPPLIES 1,062 - - - - - - 100-42401-50300 PROFESSIONAL SERVICES 33,388 33,776 23,451 15,000 15,000 - 0.0%Contract Code Enforcement, reduce 2023 due to hiring FT assistant 100-42401-50365 WORKER'S COMPENSATION INSURANCE 481 - - - - - - 100-42401-50417 UNIFORMS - - - 100 100 - 0.0% 100-42401-50433 DUES AND MEMBERSHIPS 65 - - - - - - TOTAL CODE ENFORCEMENT 126,159 33,776 23,801 53,900 66,300 12,400 23.0% TOTAL PUBLIC SAFETY 2,399,504 2,842,593 3,060,404 3,824,330 4,356,190 531,860 13.9% Page 9 of 13 2020 2021 2022 2023 2024 2023/2024 2023/2024 G/L Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments CITY OF CORCORAN 2024 PRELIMINARY BUDGET - GENERAL FUND PUBLIC WORKS & PARKS HIGHWAY, STREETS & ROADWAYS 100-43100-50101 FULL-TIME EMPLOYEES - REGULAR 447,427 542,250 609,890 701,400 785,600 84,200 12.0%Allocated 40% of PW Director & Admin Assistant, Moved Dev. Superintendent to Engineering 100-43100-50102 FULL-TIME EMPLOYEES - OVERTIME 38,885 51,848 70,929 52,500 53,500 1,000 1.9%3 year average 100-43100-50111 PART-TIME EMPLOYEES - REGULAR - - 30,212 7,100 7,000 (100) -1.4% 100-43100-50112 PART-TIME EMPLOYEES - OVERTIME - - 23 - - - - 100-43100-50121 PERA 36,499 45,210 48,747 56,600 62,900 6,300 11.1% 100-43100-50122 FICA 29,045 34,494 44,374 47,200 52,500 5,300 11.2% 100-43100-50126 MEDICARE 6,793 8,305 10,140 11,100 12,300 1,200 10.8% 100-43100-50130 EMPLOYER PAID INSURANCE 109,959 115,898 126,507 150,000 162,900 12,900 8.6% 100-43100-50140 UNEMPLOYMENT COMPENSATION 4,949 - - - - - - 100-43100-50200 OFFICE SUPPLIES - 104 669 1,000 1,000 - 0.0% 100-43100-50207 TRAINING AND INSTRUCTIONAL SUPPLIES 2,219 5,422 1,156 7,500 7,500 - 0.0% Grader training classes; addition of Permit Technician to PW 100-43100-50210 OPERATING SUPPLIES 40,847 54,689 18,752 43,500 43,500 - 0.0%* 100-43100-50212 MOTOR FUELS 23,578 41,034 60,164 60,000 60,000 - 0.0%* 100-43100-50220 REPAIR AND MAINTENANCE SUPPLIES 60,997 69,130 41,960 70,000 75,000 5,000 7.1%* Supplies for repair 100-43100-50223 BUILDING REPAIR SUPPLIES 9,452 20,930 11,519 15,000 15,000 - 0.0%* Building maintenance costs. Maintenance service contracts moved to -401 100-43100-50225 LANDSCAPE/DITCH MATERIALS 12,362 29,564 68,199 50,000 43,000 (7,000) -14.0%Culverts 100-43100-50226 SIGN REPAIR MATERIALS 6,382 - 5,171 10,000 15,000 5,000 50.0% 100-43100-50300 PROFESSIONAL SERVICES - 305 732 - - - - 100-42400-50307 PERSONNEL ADMINISTRATION - - - - 18,000 18,000 - Recruitment/Retention 100-43100-50321 TELEPHONE 11,192 11,626 6,401 11,500 11,500 - 0.0% * Removed Nexterra service, replacing with Verizon/Comcast 100-43100-50323 RADIO UNITS - - 3,398 4,000 5,000 1,000 25.0%* Radio - Hennepin County 100-43100-50350 GENERAL NOTICES AND PUB INFO - - 431 500 500 - 0.0%* ECM 100-43100-50365 WORKER'S COMPENSATION INSURANCE 15,675 13,820 41,504 35,000 35,000 - 0.0%* 100-43100-50380 UTILITY SERVICES 22,497 12,988 16,496 22,000 22,000 - 0.0%* Gas & Garbage 100-43100-50381 ELECTRIC UTILITIES 4,221 10,006 18,998 10,000 20,000 10,000 100.0%* street lighting 100-43100-50400 REPAIR AND MAINTENANCE - CONTRACT 3,400 153,127 6,854 7,500 9,000 1,500 20.0%* Cintas 100-43100-50401 REPAIR AND MAINT - BUILDINGS - - 4,319 10,000 10,000 - 0.0% * Moved a portion from -223 - Maintenance service contracts. 100-43100-50403 REPAIR AND MAINT - VEHICLES - - 1,779 10,000 10,000 - 0.0%* Contracted work 100-43100-50417 UNIFORMS 7,923 11,467 10,845 12,500 13,500 1,000 8.0%* 100-43100-50430 MISCELLANEOUS EXPENSE - - 108,073 - - - - 100-43100-50433 DUES AND MEMBERSHIPS 373 250 373 500 500 - 0.0% 100-43100-50810 REFUNDS & REIMBURSEMENT - 5,720 - - - - - Inactive 100-43100-50811 INSURANCE REFUNDS - 50,746 35,519 - - - - Inactive - 2021 had Roof damage (offsetted with the insurance claim revenue) TOTAL HIGHWAY, STREETS & ROADWAYS 894,674 1,288,934 1,404,133 1,406,400 1,551,700 145,300 10.3%* 20% reimbursed by Enterprise Funds (water/sewer) PAVED STREETS 100-43121-50224 STREET MAINTENANCE MATERIALS 101,297 76,565 6,263 15,000 20,000 5,000 33.3%Crack filling ($13k) and asphalt patching material ($7k) 100-43121-50400 REPAIR AND MAINTENANCE - CONTRACT - - 243,266 290,000 305,000 15,000 5.2% Asphalt maintenance ($205k), seal coating fog sealing ($100k) TOTAL PAVED STREETS 101,297 76,565 249,529 305,000 325,000 20,000 6.6% Page 10 of 13 2020 2021 2022 2023 2024 2023/2024 2023/2024 G/L Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments CITY OF CORCORAN 2024 PRELIMINARY BUDGET - GENERAL FUND UNPAVED STREETS 100-43122-50224 STREET MAINTENANCE MATERIALS 156,484 125,610 92,395 112,500 125,000 12,500 11.1%$125,000 gravel 100-43122-50400 REPAIR AND MAINTENANCE - CONTRACT 111,075 109,565 222,672 232,500 275,000 42,500 18.3%$115,000 gravel, $160,000 dust control TOTAL UNPAVED STREETS 267,560 235,175 315,067 345,000 400,000 55,000 15.9%$160,000 Dust Control, $240,000 Gravel ICE & SNOW REMOVAL 100-43125-50210 OPERATING SUPPLIES 47,069 40,350 45,351 55,000 60,000 5,000 9.1%Salt and Sand - price increase in state contract and additional streets. 100-43125-50300 PROFESSIONAL SERVICES 504 - 650 2,100 2,100 - 0.0%Snow removal (Maple Grove) - previously in 43100 dept TOTAL ICE & SNOW REMOVAL 47,573 40,350 46,001 57,100 62,100 5,000 8.8% ENGINEERING 100-43170-50101 FULL-TIME EMPLOYEES - REGULAR - - - 185,700 205,200 19,500 10.5%Reallocated Development Superintendent, allocated 40% of PW Director & Admin Assistant 100-43170-50121 PERA - - - 14,000 15,500 1,500 10.7% 100-43170-50122 FICA - - - 11,600 12,800 1,200 10.3% 100-43170-50126 MEDICARE - - - 2,700 3,000 300 11.1% 100-43170-50130 EMPLOYER PAID INSURANCE - - - 34,700 39,600 4,900 14.1% 100-43170-50300 PROFESSIONAL SERVICES 52,516 104,853 75,961 80,000 80,000 - 0.0%City projects 100-42400-50307 PERSONNEL ADMINISTRATION - - - - 1,800 1,800 - Recruitment/Retention 100-43170-50309 WATERSHED LGU 17,605 21,685 11,965 10,000 10,000 - 0.0%LGU wetland services. TOTAL ENGINEERING 70,121 126,538 87,926 338,700 367,900 29,200 8.6% RECYCLING 100-43201-50210 OPERATING SUPPLIES - 2,980 3,987 3,500 3,600 100 2.9% 100-43201-50300 PROFESSIONAL SERVICES 11,778 7,483 8,523 10,000 10,000 - 0.0%Provider to Managing Billing/Balance City Subsidy. TOTAL RECYCLING 11,778 10,463 12,510 13,500 13,600 100 0.7% RECREATION 100-45100-50101 FULL-TIME EMPLOYEES - REGULAR - - 34,102 38,800 64,500 25,700 66.2%Park/Rec Supervisor split 50% with Parks 100-45100-50102 FULL-TIME EMPLOYEES - OVERTIME - - - - 800 800 - 100-45100-50111 PART-TIME EMPLOYEES - REGULAR - - - 27,000 29,800 - 0.0%PT Program Coordinator 100-45100-50121 PERA - - 2,558 3,000 6,500 3,500 116.7%Park/Rec Supervisor split 50% with Parks 100-45100-50122 FICA - - 2,252 4,200 5,900 1,700 40.5%Park/Rec Supervisor split 50% with Parks 100-45100-50126 MEDICARE - - 527 1,000 1,400 400 40.0%Park/Rec Supervisor split 50% with Parks 100-45100-50130 EMPLOYER PAID INSURANCE - - 4,658 8,800 14,200 5,400 61.4%Park/Rec Supervisor split 50% with Parks 100-45100-50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - 537 17,770 7,000 (10,770) -60.6%MRPA Conference, other trainings 100-45100-50210 OPERATING SUPPLIES - - 21,011 21,430 22,500 1,070 5.0% 100-45100-50300 PROFESSIONAL SERVICES - - 2,087 3,360 3,360 - 0.0%Background checks and tournament 100-45100-50307 PERSONNEL ADMINISTRATION - - - - 1,800 1,800 - Recruitment/Retention 100-45100-50365 WORKER'S COMPENSATION INSURANCE - - 3,940 - 4,000 4,000 - 100-45100-50417 UNIFORMS - - - 150 180 30 20.0% 100-45100-50432 CREDIT CARD FEES - - - - 4,000 4,000 - Moved from 100-41900-50432 - Recreation program credit card processing fee - moved from Central Service Department 100-45100-50433 DUES AND MEMBERSHIPS - - 285 500 500 - 0.0%Moved from 100-45200-50433 TOTAL RECREATION - - 71,956 126,010 166,440 40,430 32.1% Page 11 of 13 2020 2021 2022 2023 2024 2023/2024 2023/2024 G/L Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments CITY OF CORCORAN 2024 PRELIMINARY BUDGET - GENERAL FUND PARKS 100-45200-50101 FULL-TIME EMPLOYEES - REGULAR 83,573 94,065 47,440 38,800 21,500 (17,300) -44.6%Park/Rec Supervisor split 50% with Parks 100-45200-50102 FULL-TIME EMPLOYEES - OVERTIME 1,433 1,066 - 1,000 300 (700) -70.0% 100-45200-50111 PART-TIME EMPLOYEES - REGULAR - - - 19,700 38,700 19,000 96.4%Seasonal Employees 100-45200-50121 PERA 4,118 4,551 2,433 3,000 1,700 (1,300) -43.3%Park/Rec Supervisor split 50% with Parks 100-45200-50122 FICA 5,489 6,101 3,160 3,700 3,800 100 2.7%Park/Rec Supervisor split 50% with Parks 100-45200-50126 MEDICARE 1,284 1,445 721 900 900 - 0.0%Park/Rec Supervisor split 50% with Parks 100-45200-50130 EMPLOYER PAID INSURANCE 11,540 14,326 9,856 8,800 4,800 (4,000) -45.5%Park/Rec Supervisor split 50% with Parks 100-45200-50140 UNEMPLOYMENT COMPENSATION 17 - - - - - - 100-45200-50207 TRAINING AND INSTRUCTIONAL SUPPLIES - 110 - 100 100 - 0.0% 100-45200-50210 OPERATING SUPPLIES 21,967 24,404 16,913 30,000 35,000 5,000 16.7% 100-45200-50221 REPAIRS AND MAINTENANCE SUPPLIES - EQUIP 37,015 37,507 27,441 50,000 43,000 (7,000) -14.0%Materials for projects, improvements and maintenance (mulch, woodchip, gravel) (self performed) 100-45200-50261 RECREATION PROGRAMMING 4,529 11,804 - - - - - Inactive 2022 and forward, created Recreation department 45100 100-45200-50300 PROFESSIONAL SERVICES 1,348 768 3,674 1,000 1,000 - 0.0%Seasonal parks background check 100-45200-50321 TELEPHONE 842 682 1,229 2,000 2,000 - 0.0% 100-45200-50365 WORKER'S COMPENSATION INSURANCE 13,504 15,281 9,184 14,000 10,000 (4,000) -28.6%Moved a portion to Recreation 100-45100-50365 100-45200-50380 UTILITY SERVICES 4,520 5,767 8,545 6,500 6,500 - 0.0% 100-45200-50381 ELECTRIC UTILITIES - - 1,836 1,500 2,500 1,000 66.7%Wright Hennepin 100-45200-50382 WATER & SEWER - - 492 2,500 2,500 - 0.0%City utility bills for water at parks 100-45200-50433 DUES AND MEMBERSHIPS - 800 150 - - - - Inactive - Move this budget to 100-45100-50433 100-45200-50530 IMPROVEMENTS OTHER THAN BLDGS 39,312 38,810 40,499 40,000 - (40,000) -100.0%NW Trail Grant - moved to liability account as this is a pass through revenue/expenditure 100-45200-50810 REFUNDS & REIMBURSEMENT - 2,210 - - - - - Inactive - no longer using TOTAL PARKS 230,491 259,697 173,573 223,500 174,300 (49,200) -22.0% TOTAL PUBLIC WORKS & PARKS 1,623,493 2,037,722 2,360,697 2,815,210 3,061,040 245,830 8.7% ALL GENERAL FUND EXPENDITURE 6,245,562 6,303,307 7,831,738 8,952,680 10,129,945 1,177,265 13.1% Page 12 of 13 2020 2021 2022 2023 2024 2023/2024 2023/2024 G/L Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments CITY OF CORCORAN 2024 PRELIMINARY BUDGET - GENERAL FUND DEBT SERVICE EQUIPMENT CERTIFICATE FUND Disbursements Equipment Certificate Fiscal Agent Fees / Issuing Fees Principal Principal & Interest-2012B 44,389 44,389 - - - - - Principal & Interest-2014A 52,878 52,878 - - - - - Principal & Interest-2016A Equip 36,015 36,015 39,690 38,955 38,220 (735) -1.9% Principal & Interest-2018A Equip 80,010 80,010 81,323 79,275 82,478 3,203 4.0% Principal & Interest-2018A Debt Service 37,406 37,406 32,996 30,634 28,271 (2,363) -7.7% Principal & Interest-2018A Abatement 73,500 73,500 78,750 78,750 78,750 - 0.0% Principal & Interest-2020A Equip 104,475 102,690 106,155 3,465 3.4% Principal & Interest-2022A Equip - 249,624 247,734 (1,890) -0.8% Total Principal & Interest 324,198 324,198 337,234 579,928 581,608 1,680 0.3% Total 324,198 324,198 337,234 579,928 581,608 1,680 0.3% Pavement Projects 2023A Principal & Interest - Tax Abatement - - - - 185,000 185,000 - Principal & Interest - Debt Service - - - - 188,590 188,590 - Total - - - - 373,590 373,590 - Facility Expansion (Public Works) 2020B Principal & Interest 231,617 231,617 222,485 224,375 231,410 7,035 3.1% Total 231,617 231,617 222,485 224,375 231,410 7,035 3.1% COMBINED DEBT SERVICE EXPENDITURES 555,815 555,815 559,719 804,303 1,186,608 382,305 47.5% 4,067,936 4,443,243 5,099,598 6,354,020 7,425,265 1,071,245 16.9% 6,578,741 6,966,662 7,740,852 8,952,680 10,129,945 1,177,265 13.1% 555,815 555,815 559,718 804,303 1,186,608 382,305 47.5% 7,134,556 7,522,477 8,300,570 9,756,983 11,316,553 1,559,570 16.0% 6,801,377 6,859,122 8,391,456 9,756,983 11,316,553 1,559,570 16.0% 333,178 663,355 (90,886) - - - - 4,660,559 5,045,377 5,699,430 7,158,323 8,611,873 1,453,550 20.3%Total Property Tax Levy + Debt Serv Tax Levy 4,104,744 4,447,791 5,139,711 6,354,020 7,425,265 1,071,245 16.9% 4,067,936 4,443,243 5,149,055 - - - - TOTAL CERTIFIED LEVY (INCLUDES DEBT SERVICE) TOTAL PROPERTY TAX LEVY ACTUAL PROPERTY TAX COLLECTED REVENUE - EXPENSE TOTAL PROPERTY TAX REVENUE TOTAL GENERAL FUND REVENUE TOTAL DEBT SERVICE TAX LEVY TOTAL ALL REVENUES TOTAL ALL EXPENSES Page 13 of 13 Actual Estimated Actual Estimated Actual Estimated Actual Estimated Actual Estimated 2023 2024 2023 2024 2023 2024 2023 2024 2023 2024 Value 250,000$ 250,000$ 500,000$ 500,000$ 750,000$ 750,000$ 1,000,000$ 1,000,000$ 1,500,000$ 1,500,000$ Market Value Exclusion (MVE)14,740$ 14,740$ -$ -$ -$ -$ -$ -$ -$ -$ Tax Value 235,260$ 235,260$ 500,000$ 500,000$ 750,000$ 750,000$ 1,000,000$ 1,000,000$ 1,500,000$ 1,500,000$ Tax Capacity (Net) *2,352.60$ 2,352.60$ 5,000.00$ 5,000.00$ 7,500.00$ 7,500.00$ 10,000.00$ 10,000.00$ 15,000.00$ 15,000.00$ Tax Rate 42.122% 43.371% 42.122% 43.371% 42.122% 43.371% 42.122% 43.371% 42.122% 43.371% Net City Tax 990.96$ 1,020.35$ 2,106.10$ 2,168.55$ 3,159.15$ 3,252.83$ 4,212.20$ 4,337.10$ 6,318.30$ 6,505.65$ % Increase from Prior Year 2.97%2.97%2.97%2.97%2.97% $ Increase from Prior Year 29.38$ 62.45$ 93.67$ 124.90$ 187.35$ Tax Capacity (Net) = 1% of first $500,000 of market value plus 1.25% of all value over $500,000 Actual Estimated Actual Estimated Actual Estimated Actual Estimated Actual Estimated 2023 2024 2023 2024 2023 2024 2023 2024 2023 2024 Value 250,000$ 259,750$ 400,000$ 415,600$ 750,000$ 779,250$ 1,000,000$ 1,039,000$ 1,500,000$ 1,558,500$ Market Value Exclusion (MVE)14,740$ 13,863$ 1,240$ -$ -$ -$ -$ -$ -$ -$ Tax Value 235,260$ 245,888$ 398,760$ 415,600$ 750,000$ 779,250$ 1,000,000$ 1,039,000$ 1,500,000$ 1,558,500$ Tax Capacity (Net) *2,352.60$ 2,458.88$ 3,987.60$ 4,156.00$ 7,500.00$ 7,792.50$ 10,000.00$ 10,390.00$ 15,000.00$ 15,585.00$ Tax Rate 42.122% 43.371% 42.122% 43.371% 42.122% 43.371% 42.122% 43.371% 42.122% 43.371% Net City Tax 990.96$ 1,066.44$ 1,679.66$ 1,802.50$ 3,159.15$ 3,379.69$ 4,212.20$ 4,506.25$ 6,318.30$ 6,759.37$ % Increase from Prior Year 7.62%7.31%6.98%6.98%6.98% $ Increase from Prior Year 75.48$ 122.84$ 220.54$ 294.05$ 441.07$ Effect of 2024 Tax Levy & Budget on Residential Properties No Change On Market Value Effect of 2024 Tax Levy & Budget on Residential Properties Increase of 3.9% On Market Value Market Value Exclusion = First 40% of the first $76,000 of market value. For homestead value between $76,000 and $413,800, the exclusion is $30,400 minus 9% of the value over $76,000. Homesteads valued at $413,800 or more do not receive the exclusion. Tax Capacity (Net) = 1% of first $500,000 of market value plus 1.25% of all value over $500,000 The Market Value adjustment is based on the average market value increase on a residential property = 3.9% Attachment: 9a2. City of Corcoran September 14, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-75 Page 1 of 2 Motion By: Seconded By: A RESOLUTION ADOPTING PRELIMINARY PROPOSED TAX LEVY COLLECTIBLE IN 2024 BE IT RESOLVED, by the City Council of the City of Corcoran does hereby declare that the following sums of money be levied for the budget year 2024, collectible in 2024, for the following purposes: GENERAL PROPERTY TAX LEVY $ 7,425,265 EQUIPMENT CERTIFICATE DEBT 2016A $ 38,220 EQUIPMENT CERTIFICATE DEBT 2018A $ 82,478 DEBT SERVICE LEVY 2018A $ 28,271 ABATEMENT LEVY 2018A $ 78,750 EQUIPMENT CERTIFICATE DEBT 2020A $ 106,155 EQUIPMENT CERTIFICATE DEBT 2022A $ 247,734 FACILITY EXPANSION DEBT - PUBLIC WORKS $ 231,410 ABATEMENT LEVY 2023A $ 185,000 DEBT SERVICE LEVY 2023A $ 188,590 FOR A TOTAL LEVY OF $ 8,611,873 FURTHER BE IT RESOLVED that the Council does hereby designate the following date for the Truth in Taxation Budget Meeting at which public comment is accepted on December 18, 2023 at 7:00 pm at Corcoran City Hall, 8200 County Road 116, Corcoran, MN 55340. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 14TH day of September, 2023. ________________________________ Tom McKee – Mayor Attachment: 9a3. City of Corcoran September 14, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-75 Page 2 of 2 ATTEST: ___________________________________ Michelle Friedrich – City Clerk City Seal STAFF REPORT Agenda Item: 9b. Council Meeting: September 14, 2023 Prepared By: Maggie Ung Topic: 2024 Proposed Levies and Taxes Insert Action Required: Approval Summary Agenda item 9a., is the approval of the preliminary levy which Hennepin County uses to send out property specific notices to property owners in November showing proposed levies and taxes. The City of Corcoran has an option to include an additional insert along with the Hennepin County notice for a fee. Attached to this report is a City of Corcoran Proposed 2024 Budget and Levy draft insert. It is requested Council provide feedback on the draft insert and consider directing staff to move forward with the opportunity to include with the Hennepin County property tax notice. The insert must be received by Hennepin County by September 30th. Financial/Budget Hennepin County charges cities for expenses related to printing and inserting the draft insert with the Hennepin County notice. The estimated cost for the notices is $1,150 and is required per the County. The City has the option to include an insert for an estimated cost of $650. Options 1.Authorize staff to submit the City of Corcoran Proposed 2024 Budget and Levy draft insert to Hennepin County and incur the costs associated with the project. 2.Decline the opportunity. Recommendation Authorize staff to submit the City of Corcoran Proposed 2024 Budget and Levy draft insert to Hennepin County and incur the costs associated with the project. Council Action Consider a motion to authorize staff to submit the City of Corcoran Proposed 2024 Budget and Levy draft insert to Hennepin County and incur the costs associated with the project. Attachments 1.City of Corcoran 2024 Budget and Levy Draft Insert 2024 PROPOSED BUDGET AND LEVY The City Council adopted its preliminary levy for 2024 at the September 14th meeƟng. This levy amount may be decreased prior to final approval but not increased. This levy amount was used to create the proposed City tax amount within the proposed 2024 levies and tax noƟces. TAX EFFECTS The adopted preliminary levy is in the amount of $8,611,873, which is a $1,453,550 or 20.3% increase from the 2023 levy. The project tax rate change is an increase from 42.122% to 43,371%. The City Council’s goal is to decrease tax rates each year. The need for conƟnued services, increased costs due to inflaƟon and other factors have increased the City’s levy. A increased tax rate means properƟes with no change or increase in value would see a increase in City taxes. ValuaƟons, tax capacity, levy and tax rate impact the overall City porƟon of taxes. According to the City Assessor, the following average market value increases took place in Corcoran: ResidenƟal: 3.9% Agricultural: 7% Commercial: 8.4% Industrial: 15.9% Using this informaƟon, a home previously valued at $400,000 would now be valued at $415,600. The anƟcipated tax impact in this example would be as follows: Corcoran Tax Capacity by Property Type: ResidenƟal/Apartment: 83.39% Agricultural/Rural: 10.63% Commercial/Industrial: 5.97% Home Value Tax Capacity Tax Rate City Tax 2023 $400,000 $3,987.60 42.122%$1,679.66 2024 $415,600 $4,156.00 43.371%$1,802.50 WHY IS PROPERTY TAX NEEDED? Only a small porƟon of the City budget is funded through fees, charges for services, intergovernmental revenue (such as grants and aids) and other sources. For 2024, this porƟon is anƟcipated to cover 27% of the City’s expenditures. The remaining 73% is funded through the property tax levy. 763‐420‐2288 www.corcoranmn.gov 8200 County Road 116, Corcoran, MN 55340 Attachment: 9b1. Truth ‐in‐Taxa Ɵon Budget MeeƟng MeeƟng Format To Be Determined Monday, December 18, 7:00 pm Learn More... The enƟre budget and related staff reports are available on the City’s website at www.corcoranmn.gov. Under the Our Government tab click Council then Agenda Packets then 2023. Select the 2023‐9‐14 Council Agenda Packet to view the budget used to set the preliminary levy. AdministraƟve Services Director Kathy Hughes, khughes@corcoranmn.gov or 763‐338‐9293, or Finance Manager Maggie Ung, mung@corcoranmn.gov or 763‐400‐7032, can be reached for further quesƟons. Prepared by the City of Corcoran June 8: Council provided staff direcƟon on prioriƟes for the 2024 budget June—July: Staff develops budget July 27: Council reviewed the first draŌ of the budget and provided staff direcƟon August 24: Council reviewed the second draŌ of the budget September 14: Council adopted the preliminary levy November: Hennepin County mails Truth‐in‐TaxaƟon noƟces showing proposed levies and taxes December 8: Council holds Truth‐in‐TaxaƟon Budget MeeƟng accepƟng public comments and considers approving the 2024 final budget and levy The City will conƟnue to refine the budget and levy prior to final approval which is anƟcipated on December 18. Between now and that Ɵme, the levy can decrease but not increase. BUDGET PROCESS TIMELINE ALLOCATION OF TAX DOLLARS The median esƟmated market value of a home in Corco‐ ran is $505,700. The City taxes on a home of that value using the projected tax rate is $2,193 per year or about $184 per month. The chart below shows where the $2,193 is allocated based upon the overall percentage of City ex‐ penditures. (Amounts are rounded) Item Annual Cost Cost Per Month Police $548 $46 Fire $132 $11 Other Public Safety* $176 $15 Public Works/Parks $548 $46 General Government $394 $33 Planning/ Engineering $132 $11 Transfers/ Debt Service $263 $22 TOTAL $2,193 $184 8200 County Road 116, Corcoran, MN 55340 763‐420‐2288 www.corcoranmn.gov NEXT STEP KEY PERFORMANCE INDICATORS *Other Public Safety includes Building InspecƟon and Code Enforcement. Memo To: Kevin Mattson, PE, PW Director From: Steve Hegland, PE Nick Wyers, PE Project/File: 227704908 Date: September 6, 2023 Subject: Bid Results – Horseshoe Bend Drive Drainage Improvements Project Council Action Requested Staff is recommending the City Council review the bids received on the Horseshoe Bend Drainage Improvement Project and award the project to Bituminous Roadways Inc. and geotechnical testing services to Haugo Geotechnical Service and authorize construction engineering services to Stantec. Bid Results Seven bids were received on Wednesday, September 6, 2023 for the Horseshoe Bend Drive Drainage Improvements Project. Bid results are summarized below and details are in the attached table. The Engineers Estimate for the project was $206,310.50. Contractor Bituminous Roadways, Inc. New Look Contracting, Inc. Miller Brothers Excavating Valley Paving, Inc. Kuechle Underground, Inc. Northdale Construction Co., Inc. Meyer Contracting, Inc. Bid Placement Low #2 #3 #4 #5 #6 #7 Bid Amount $165,103.40 $183,136,00 $189,950.00 $193,218.00 $203,258.00 $213,505.71 $217,027.07 The low bidder was Bituminous Roadways, Inc. with a Bid Amount of $165,103.40. Geotechnical Testing Services Stantec obtained quotes from three local geotechnical contractors to provide construction materials testing on this project. This would include the material testing for the aggregate base and bituminous pavement installed with this project as well as testing the backfill of the utility trenches for proper compaction. Below is a summary of the quotes received. Contractor Total Bid Low Haugo Geotechnical Services $2,601.00 #2 Independent Testing Technologies, Inc. $3,125.00 #3 Braun Intertec $3,798.00 Based on the scope of the project, we would recommend the construction material testing services for this project be awarded to Haugo Geotechnical Services. Agenda Item: 9c. September 6, 2023 Kevin Mattson, PE, PW Director Page 2 of 2 Reference: Horseshoe Bend Drive Drainage Improvements Project Engineering Construction Services With this authorization of work, we would request the authorization of Stantec to perform Construction engineering services on the project. This includes surveying, construction oversight, small utility relocation coordination and oversight, resident communication and project management for the project. Based on previous project experience we estimate engineering costs to be $23,000. As with all City projects, this work is billed on a time and material basis only for the time spent on the project and we work with City Staff to save cost where possible. Funding Funding for this project was included in the bond obtained by the City earlier in 2023. One culvert within this project is located within the Garages Too plat with requirements within the development documents for them to be responsible for the replacement of that culvert if a City Project is constructed. If this bid is awarded, we will present the corresponding costs of those improvements to the developer and provide them the option to have the culvert replacement and ditch grading completed with this project or allow for them to self perform that portion of the work to the same City standards. Engineer’s Recommendation The bids were competitive, therefore, Stantec recommends that the project be awarded to Bituminous Roadways Inc for the Base Bid of $165,103.40, award geotechnical testing services to Haugo Geotechnical Services for $2,601.00 and consider the authorization for Stantec to provide construction engineering services estimated for $23,000. Project Name: City Project No.: Bid Opening:Owner: License No. 46703 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total BASE BID: 1 MOBILIZATION AND DEMOBILIZATION LS 1 $2,500.00 $2,500.00 $10,000.00 $10,000.00 $11,496.00 $11,496.00 $9,000.00 $9,000.00 2 CLEARING EACH 17 $214.00 $3,638.00 $200.00 $3,400.00 $395.00 $6,715.00 $200.00 $3,400.00 3 GRUBBING EACH 17 $143.00 $2,431.00 $150.00 $2,550.00 $170.00 $2,890.00 $135.00 $2,295.00 4 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 345 $3.50 $1,207.50 $5.00 $1,725.00 $4.50 $1,552.50 $2.00 $690.00 5 REMOVE STORM SEWER CULVERT LIN FT 339 $6.50 $2,203.50 $15.00 $5,085.00 $45.00 $15,255.00 $16.00 $5,424.00 6 REMOVE BITUMINOUS PAVEMENT SQ YD 349 $8.00 $2,792.00 $9.00 $3,141.00 $5.50 $1,919.50 $31.00 $10,819.00 7 SALVAGE AND REINSTALL GRAVEL SURFACING SQ YD 140 $3.00 $420.00 $5.00 $700.00 $8.00 $1,120.00 $13.00 $1,820.00 8 SALVAGE AND RESPREAD LANDSCAPE ROCK SQ YD 5 $41.00 $205.00 $50.00 $250.00 $95.00 $475.00 $44.00 $220.00 9 COMMON EXCAVATION - OFFSITE (LV) CU YD 170 $29.00 $4,930.00 $35.00 $5,950.00 $20.00 $3,400.00 $43.00 $7,310.00 10 STRIP, STOCKPILE, AND RESPREAD TOPSOIL LS 1 $1,220.00 $1,220.00 $10,000.00 $10,000.00 $4,250.00 $4,250.00 $5,600.00 $5,600.00 11 GEOTEXTILE FABRIC TYPE 4 SQ YD 60 $3.50 $210.00 $10.00 $600.00 $13.00 $780.00 $5.00 $300.00 12 STREET SWEEPER (WITH PICKUP BROOM) HOUR 8 $180.00 $1,440.00 $1.00 $8.00 $210.00 $1,680.00 $170.00 $1,360.00 13 AGGREGATE BASE CLASS 5, 100% CRUSHED TON 102 $52.00 $5,304.00 $50.00 $5,100.00 $25.00 $2,550.00 $22.00 $2,244.00 14 BITUMINOUS MATERIAL FOR TACK COAT GAL 20 $13.00 $260.00 $20.00 $400.00 $11.30 $226.00 $4.00 $80.00 15 TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) TON 40 $258.00 $10,320.00 $250.00 $10,000.00 $205.00 $8,200.00 $208.00 $8,320.00 16 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,B) TON 50 $235.00 $11,750.00 $250.00 $12,500.00 $205.00 $10,250.00 $208.00 $10,400.00 17 15" RC PIPE APRON EACH 4 $1,845.00 $7,380.00 $2,150.00 $8,600.00 $1,825.00 $7,300.00 $2,200.00 $8,800.00 18 18" RC PIPE APRON EACH 4 $1,955.00 $7,820.00 $2,325.00 $9,300.00 $1,985.00 $7,940.00 $2,350.00 $9,400.00 19 21" RC PIPE APRON EACH 4 $2,060.00 $8,240.00 $2,550.00 $10,200.00 $2,200.00 $8,800.00 $2,800.00 $11,200.00 20 21" CPP PIPE APRON EACH 8 $1,610.00 $12,880.00 $1,350.00 $10,800.00 $1,470.00 $11,760.00 $1,375.00 $11,000.00 21 24" CPP PIPE APRON EACH 2 $1,640.00 $3,280.00 $1,350.00 $2,700.00 $1,475.00 $2,950.00 $1,375.00 $2,750.00 22 27" CPP PIPE APRON EACH 2 $2,120.00 $4,240.00 $2,400.00 $4,800.00 $2,450.00 $4,900.00 $2,500.00 $5,000.00 23 21" CPP LIN FT 110 $95.00 $10,450.00 $95.00 $10,450.00 $102.00 $11,220.00 $153.00 $16,830.00 24 24" CPP LIN FT 25 $117.00 $2,925.00 $120.00 $3,000.00 $102.00 $2,550.00 $153.00 $3,825.00 25 27" CPP LIN FT 53 $129.00 $6,837.00 $125.00 $6,625.00 $140.00 $7,420.00 $175.00 $9,275.00 26 15" RC PIPE CULVERT CLASS V LIN FT 88 $111.00 $9,768.00 $95.00 $8,360.00 $128.00 $11,264.00 $103.00 $9,064.00 27 18" RC PIPE CULVERT CLASS V LIN FT 128 $116.00 $14,848.00 $100.00 $12,800.00 $127.00 $16,256.00 $106.00 $13,568.00 28 21" RC PIPE CULVERT CLASS V LIN FT 88 $133.00 $11,704.00 $115.00 $10,120.00 $140.00 $12,320.00 $125.00 $11,000.00 29 TRAFFIC CONTROL LS 1 $5,610.00 $5,610.00 $3,000.00 $3,000.00 $900.00 $900.00 $4,300.00 $4,300.00 30 STORM DRAIN INLET PROTECTION - MAINTAINED EACH 12 $119.00 $1,428.00 $175.00 $2,100.00 $220.00 $2,640.00 $100.00 $1,200.00 31 SILT FENCE, TYPE MS - MAINTAINED LIN FT 300 $3.50 $1,050.00 $10.00 $3,000.00 $4.00 $1,200.00 $3.25 $975.00 32 SEDIMENT CONTROL LOG TYPE STRAW - MAINTAINED LIN FT 80 $4.50 $360.00 $10.00 $800.00 $6.00 $480.00 $4.50 $360.00 33 ROLLED EROSION PREVENTION CATEGORY 25 WITH 25- 141 SEED SQ YD 1268 $3.30 $4,184.40 $3.00 $3,804.00 $4.25 $5,389.00 $3.25 $4,121.00 34 HYDRAULIC MULCH WITH 25-141 SEED SQ YD 317 $4.00 $1,268.00 $4.00 $1,268.00 $6.00 $1,902.00 $4.00 $1,268.00 TOTAL BASE BID $165,103.40 $183,136.00 $189,950.00 $193,218.00 I hereby certify that this is an exact reproduction of bids received. Bidder No. 2 Miller Brothers Excavating HORSESHOE BEND DRIVE DRAINAGE IMPROVEMENTS City of CorcoranWednesday, September 6, 2023 at 1:00 PM CDT 227704908 Bidder No. 3Bidder No. 1 Bituminous Roadways, Inc. New Look Contracting, Inc. Steve Hegland, PE Bidder No. 4 Valley Paving, Inc. Stantec Project No.: 227704908-BidTab.xlsm BT-1 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total Bidder No. 2 Miller Brothers Excavating Bidder No. 3Bidder No. 1 Bituminous Roadways, Inc. New Look Contracting, Inc. Bidder No. 4 Valley Paving, Inc. Phone: Email:estimating@bitroads.com estimating@newlookcontracting.net Signed By:Pam Hague Enz Stretfone Kado Cano Brent Carron Title:Secretary Director of Business Ops.Project Coordinator President Bid Bond Bid Bond Bid Bond Bid Bond Yes Yes Yes Yes 1 1 1 1Addenda Acknowledged: Bid Security: Bituminous Roadways, Inc. 1520 Commerce Dr. Mendota Heights, MN 55120 (651) 686-7001 Responsible Contractor Certification: Contractor Name and Address:Valley Paving, Inc. 8800 13th Ave. E. Shakopee, MN 55379 (952) 445-8615 New Look Contracting, Inc. 14045 Northdale Blvd. Rogers, MN Miller Brothers Excavating 20175 75th Ave. N. Suite A Hamel, MN 55340 (763) 241-1596 estimating@valleypaving.com 227704908-BidTab.xlsm BT-2 Project Name: City Project No.: Bid Opening: BID TABULATION Item Num Item Units Qty BASE BID: 1 MOBILIZATION AND DEMOBILIZATION LS 1 2 CLEARING EACH 17 3 GRUBBING EACH 17 4 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 345 5 REMOVE STORM SEWER CULVERT LIN FT 339 6 REMOVE BITUMINOUS PAVEMENT SQ YD 349 7 SALVAGE AND REINSTALL GRAVEL SURFACING SQ YD 140 8 SALVAGE AND RESPREAD LANDSCAPE ROCK SQ YD 5 9 COMMON EXCAVATION - OFFSITE (LV)CU YD 170 10 STRIP, STOCKPILE, AND RESPREAD TOPSOIL LS 1 11 GEOTEXTILE FABRIC TYPE 4 SQ YD 60 12 STREET SWEEPER (WITH PICKUP BROOM)HOUR 8 13 AGGREGATE BASE CLASS 5, 100% CRUSHED TON 102 14 BITUMINOUS MATERIAL FOR TACK COAT GAL 20 15 TYPE SP 9.5 WEARING COURSE MIXTURE (3,B)TON 40 16 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,B) TON 50 17 15" RC PIPE APRON EACH 4 18 18" RC PIPE APRON EACH 4 19 21" RC PIPE APRON EACH 4 20 21" CPP PIPE APRON EACH 8 21 24" CPP PIPE APRON EACH 2 22 27" CPP PIPE APRON EACH 2 23 21" CPP LIN FT 110 24 24" CPP LIN FT 25 25 27" CPP LIN FT 53 26 15" RC PIPE CULVERT CLASS V LIN FT 88 27 18" RC PIPE CULVERT CLASS V LIN FT 128 28 21" RC PIPE CULVERT CLASS V LIN FT 88 29 TRAFFIC CONTROL LS 1 30 STORM DRAIN INLET PROTECTION - MAINTAINED EACH 12 31 SILT FENCE, TYPE MS - MAINTAINED LIN FT 300 32 SEDIMENT CONTROL LOG TYPE STRAW - MAINTAINED LIN FT 80 33 ROLLED EROSION PREVENTION CATEGORY 25 WITH 25- 141 SEED SQ YD 1268 34 HYDRAULIC MULCH WITH 25-141 SEED SQ YD 317 TOTAL BASE BID HORSESHOE BEND DRIVE DRAINAGE IMPROVEMENTS Wednesday, September 6, 2023 at 1:00 PM CDT Unit Price Total Unit Price Total Unit Price Total $6,500.00 $6,500.00 $21,465.00 $21,465.00 $11,000.00 $11,000.00 $240.00 $4,080.00 $194.04 $3,298.68 $184.80 $3,141.60 $185.00 $3,145.00 $129.36 $2,199.12 $123.20 $2,094.40 $5.00 $1,725.00 $2.10 $724.50 $4.09 $1,411.05 $13.00 $4,407.00 $25.00 $8,475.00 $16.58 $5,620.62 $12.00 $4,188.00 $20.00 $6,980.00 $4.81 $1,678.69 $13.00 $1,820.00 $40.00 $5,600.00 $15.42 $2,158.80 $190.00 $950.00 $40.00 $200.00 $88.89 $444.45 $18.00 $3,060.00 $46.88 $7,969.60 $31.26 $5,314.20 $11,000.00 $11,000.00 $6,000.00 $6,000.00 $25,000.00 $25,000.00 $17.50 $1,050.00 $7.15 $429.00 $3.49 $209.40 $250.00 $2,000.00 $157.50 $1,260.00 $160.00 $1,280.00 $29.00 $2,958.00 $43.43 $4,429.86 $69.42 $7,080.84 $11.00 $220.00 $11.55 $231.00 $11.00 $220.00 $260.00 $10,400.00 $268.61 $10,744.40 $255.82 $10,232.80 $215.00 $10,750.00 $224.26 $11,213.00 $213.58 $10,679.00 $1,900.00 $7,600.00 $1,876.00 $7,504.00 $2,439.35 $9,757.40 $2,020.00 $8,080.00 $2,037.25 $8,149.00 $2,595.54 $10,382.16 $2,210.00 $8,840.00 $2,357.63 $9,430.52 $2,845.57 $11,382.28 $1,210.00 $9,680.00 $1,244.95 $9,959.60 $1,477.48 $11,819.84 $1,250.00 $2,500.00 $1,244.95 $2,489.90 $1,477.47 $2,954.94 $2,010.00 $4,020.00 $2,138.30 $4,276.60 $2,008.76 $4,017.52 $162.00 $17,820.00 $118.00 $12,980.00 $125.34 $13,787.40 $185.00 $4,625.00 $118.00 $2,950.00 $165.98 $4,149.50 $196.00 $10,388.00 $145.73 $7,723.69 $172.16 $9,124.48 $149.00 $13,112.00 $132.20 $11,633.60 $90.15 $7,933.20 $155.00 $19,840.00 $131.13 $16,784.64 $94.77 $12,130.56 $166.00 $14,608.00 $152.40 $13,411.20 $97.54 $8,583.52 $2,500.00 $2,500.00 $5,250.00 $5,250.00 $15,000.00 $15,000.00 $425.00 $5,100.00 $300.00 $3,600.00 $175.00 $2,100.00 $3.00 $900.00 $3.10 $930.00 $4.24 $1,272.00 $4.00 $320.00 $4.15 $332.00 $5.24 $419.20 $3.00 $3,804.00 $2.93 $3,715.24 $2.79 $3,537.72 $4.00 $1,268.00 $3.68 $1,166.56 $3.50 $1,109.50 $203,258.00 $213,505.71 $217,027.07 Bidder No. 5 Bidder No. 6 Bidder No. 7 Kuechle Underground, Inc. Northdale Construction Co., Inc. Meyer Contracting, Inc. 227704908-BidTab.xlsm BT-3 BID TABULATION Item Num Item Units Qty Phone: Email: Signed By: Title: Addenda Acknowledged: Bid Security: Responsible Contractor Certification: Contractor Name and Address: Unit Price Total Unit Price Total Unit Price Total Bidder No. 5 Bidder No. 6 Bidder No. 7 Kuechle Underground, Inc. Northdale Construction Co., Inc. Meyer Contracting, Inc. info@kuechleunderground.com northdalebids@northdaleconst.com estimating@meyerci.com Jeremy J. Kuechle Philip B. Lesnar Verlyn Schoep Vice President President President Bid Bond Bid Bond Bid Bond Yes Yes Yes 1 1 1 Kuechle Underground, Inc. Northdale Construction Co., Inc. Meyer Contracting, Inc. (320) 398-8888 (763) 428-4868 (763) 391-5959 10998 State Hwy. 55, POBox 509 9760 71st St. NE 1100 93rd Ave. N. Kimball, MN 55353 Albertville, MN 55301 Maple Grove, MN 55369 227704908-BidTab.xlsm BT-4 TRIPS HOURS PER TRIP QTY UNITS PRICE($)SUM($) CODES SOIL OBSERVATIONS 203C/D EXCAVATING/FOOTING/PADS HOUR 86 225 HELICAL OBSERVATION HOUR 86 209 PROOFROLL-SUBBASE HOUR 86 COMPACTION TESTING 201 BUILDING PAD CORRECTION HOUR 76 201C WALL BACKFILL HOUR 76 201B SITE UTILITIES BACKFILL 4 3 12 HOUR 76 912 201A PLUMBING BACKFILL HOUR 76 201A SUBGRADE HOUR 76 201A SUBBASE HOUR 76 CONCRETE TESTING 101C BUILDING FOOTINGS/PADS HOUR 76 101E WALLS HOUR 76 101D INTERIOR SLABS HOUR 76 101E PIERS HOUR 76 101A/B EXTERIOR CONCRETE HOUR 76 SPECIAL INSPECTIONS 161 FOOTINGS/PADS REINFORCEMENT HOUR 86 161 WALL REINFORCEMENT HOUR 86 161 PIER REINFORCEMENT HOUR 86 151 MASONRY INSPECTIONS HOUR 86 151 GROUTING INSPECTIONS HOUR 86 162/163 BOLTING/WELDING INSPECTIONS HOUR 120 164 FIRE PROOFING INSPECTIONS HOUR 120 COMPRESSIVE STRENGTH TESTING 102 STRUCTURAL CONCRETE CYLINDERS TEST 20 102 CONCRETE CYLINDERS TEST 20 157 MASONRY GROUT TEST 30 156 MASONRY BLOCK PRISMS TEST 165 159 MASONRY NET AREA TEST 130 107 GYPSUM CONCRETE CUBES TEST 20 105 SAMPLE PICK-UP 2 TEST 76 152 SIEVE ANALYSIS / PROCTORS 401/402 STANDARD/MODIFIED PROCTOR 1 TEST 140 140 403 SIEVE ANALYSIS 1 TEST 140 140 BITUMINOUS 303 EXTRACTION / GRADATION / AIR VOIDS 1 TEST 425 425 304 CORE THICKNESS / DENSITY TEST 25 PROJECT DETAILS 110 TRIP CHARGE 6 TRIPS 40 240 612 PROJECT ENGINEER HOUR 130 602 PROJECT MANAGER 4 HOUR 120 480 609 PROJECT ASSISTANT 2 HOUR 56 112 TOTAL 2,601.00$ we will provide them in accordance with our standard fee schedule. Our services are directly controlled by the schedule of others, the actual cost of our services may vary from our estimate. Invoices for our services will be based on the actual numbers of hours spent on the project and the tests performed. It is difficult to predict all of the services and the quantity of services that may be required. If services are required that are not shown above, we will Table 1 Summary of Estimated Costs Corcoran, MN Project: Client: HGTS Project #23-0625 City of Corcoran Horseshoe Bend Drive HAUGO GEOTECHNICAL SERVICES 2825 CEDAR AVE S, MINNEAPOLIS, MN 55407 WEBSITE: www.haugogts.com Location: Independent Testing Technologies, Inc. 337 31st Avenue South Waite Park, MN 56387 Phone: 320-253-4338 September 5, 2023 Proposal #08-11 Project: Horseshoe Bend Drive Drainage Improvements Corcoran, Minnesota Cost Estimate: Description Qty. Unit Rate Extension Project Scope Project Management (In-House), hourly 2 $ 100.00 $ 200.00 On-Site Technician Time, hourly 4 $ 100.00 $ 400.00 Gradations – Class-5 Aggregate Base, each 1 $ 95.00 $ 95.00 Laboratory Proctor Test (Standard Method), each 1 $ 200.00 $ 200.00 Nuclear Density Tests, each 20 $ 35.00 $ 700.00 Proof Roll (On-Site Observation and Reporting by PE), each __ $ 250.00 _________ Topsoil Analysis (Hydrometer, pH, and Organic Content), each __ $ 350.00 _________ Bituminous Properties (Extraction Gradations, & Air Voids),Companions, each 1 $ 450.00 $ 450.00 Trip Charges (Travel Time & Mileage), each 6 $ 180.00 $ 1,080.00 Project Total: $ 3,125.00 Submitted By: Tyler T. Burkes, EIT Client:Service Description:Work Site Address: Horseshoe Bend Drive Corcoran, MN 55340 Stantec Consulting Services Inc. Adam Garfield One Carlson Parkway, Suite 100 Plymouth, MN 55447 (651) 636-4600 Construction Materials Testing Proposal Total:$3,798.00 Description Quantity Units Unit Price Extension Phase 1 Construction Materials Testing Activity 1.1 Soils Testing $2,270.00 207 Compaction Testing - Nuclear 14.00 Hour 88.00 $1,232.00 Work Activity Detail Qty Units Hrs/Unit Extension Backfill / Roadway Subgrade 4.00 Trips 3.50 14.00 1308 Nuclear moisture-density meter charge, per hour 14.00 Each 26.00 $364.00 209 Sample pick-up 1.00 Hour 88.00 $88.00 1318 Moisture Density Relationship (Standard), per sample 1.00 Each 194.00 $194.00 1162 Sieve Analysis with 200 wash, per sample 1.00 Each 142.00 $142.00 1861 CMT Trip Charge 5.00 Each 50.00 $250.00 Activity 1.2 Pavement Testing $936.00 209 Sample pick-up 2.00 Hour 88.00 $176.00 2689 MnDOT Asphalt Verification, per sample 1.00 Each 710.00 $710.00 1861 CMT Trip Charge 1.00 Each 50.00 $50.00 Activity 1.3 Project Management $592.00 226 Project Manager 3.00 Hour 168.00 $504.00 138 Project Assistant 1.00 Hour 88.00 $88.00 Phase 1 Total:$3,798.00 Page 1 of 109/06/2023 11:37 AM Project Proposal QTB184395 Corcoran - Horseshoe Bend Drive Drainage Improvements STAFF REPORT Agenda Item: 10a. Council Meeting: September 14, 2023 Prepared By: Maggie Ung Topic: 2024 Fee Schedule Direction Action Required: Direction Summary Staff will soon begin drafting the 2024 Fee Schedule. In advance of doing so, staff requests fee change expectations and direction from the City Council. Staff will present a proposed 2024 Fee Schedule at a future council meeting. Financial/Budget Direction from the Council will be used to create the first draft of the 2024 Fee Schedule. Staff will present the draft 2024 Fee Schedule at a future council meeting. Options 1. Provide staff direction on 2024 Fee Schedule expectations. Recommendation Provide staff direction on 2024 Fee Schedule expectations. Council Acti on Provide staff direction on 2024 Fee Schedule expectations. Attachments N/A STAFF REPORT Agenda Item: 10b. Council Meeting: September 14, 2023 Prepared By: Jessica Beise and Kevin Mattson Topic: Engineering/Development Superintendent – Job Description Approval; Authorization to Hire Action Required: Approval Summary In July 2021, Council had discussions of a reorganization of the Public Works Department. The reorganization has taken place in several steps over the last two years. The remaining pieces involve the hiring of an Engineering/Development Superintendent and the addition of a utility division. The Engineering/Development Superintendent position will provide the Public Works Director support for development and infrastructure projects including assistance in development contract closeout tasks. As the water supply system is being constructed, the next phase of reorganization will take place with the creation of an utility division. Financial/Budget The Engineering/Development Superintendent position was budgeted in the 2023 budget. Options 1. Approve the Engineering/Development Superintendent job description and authorize staff to begin a hiring process. 2. Amend the job description and authorize staff to begin a hiring process. 3. Decline to implement the Engineering/Development Superintendent position. Recommendation Approve the Engineering/Development Superintendent job description and authorize staff to begin a hiring process. Council Action Consider a motion to approve the Engineering/Development Superintendent job description and authorize staff to begin a hiring process. Attachments 1. Engineering/Development Superintendent Job Description ENGINEERING/DEVELOPMENT SUPERINTENDENT ©City of Corcoran 2023 1 Description The Engineering/Development Superintendent coordinates various aspects of project development and construction activities for the city to include public improvement projects, private development review, permits, utilities, and right-of-way management. Ensures conformance with city specifications, ordinances, and applicable state and federal laws. Collaborates with other city departments, outside agencies, developers, consultants, contractors, and community members in the implementation of city projects. Location Varies between office and field setting. Essential Duties and Responsibilities • Direct preparation of the preliminary and final design for infrastructure projects, including the construction and/or rehabilitation of sanitary sewers, water main, storm sewer, street and all related facilities or structures. Oversee the preparation of feasibility reports, plans, specifications, advertisements for bids, contracts, acquisition of deeds and easements, assessments, and detailed contract administration. • Assists with overseeing contract construction activities, surveying/staking and field inspection of designated public improvement projects. This activity may include, but is not limited to, project inspection, scheduling and coordinating the activities of contractors, consulting engineers and all other government agencies implementing those projects. • Assist in negotiating, managing, and preparing compensation for contractors engaged in City contracts. • Responsible for providing timely reports on all ongoing construction activities to the Public Works Director, the City Administrator, the City Council, and the public. • Assists in the preparing, developing, and updating of capital improvement programs for sanitary sewers, water, storm drainage, street system, parks, trails and other public improvement projects. • Responsible for the review of development proposals, proposed subdivisions, proposed lot divisions, combinations, easement vacations, proposed plats and proposed special land uses. • Represents the City at preconstruction, construction progress, neighborhood meetings, and the Elm Creek Watershed Management Commission. • Develop, coordinate, and administer the city's annual maintenance projects including but not limited to mill/overlays, pavement seal coating, striping and sidewalk and trail repairs. • Responsible for field inspection and verification of compliance with construction documents for all active construction and reconstruction projects, grading permits, particularly upon release of a project's financial security. o Provide direction to the field inspection staff on investigating field construction problems and corrective actions; resolves conflicts between contractors and field staff. Department Public Works Reports To Public Works Director Points 467 Grade 16 FLSA Exempt Classification Full-time, benefit earning position Bargaining Unit NA Date April 2023 City of Corcoran ENGINEERING/DEVELOPMENT SUPERINTENDENT ©City of Corcoran 2023 2 • Responsible for collecting record plan information from completed infrastructure projects including GIS, As-Built drawing records etc. • Updating City Detail Plates and Specifications annually. • Administers the Municipal State Aid Program, including all necessary reporting and record keeping and the submittal and processing of funds. • Administers the City’s MS4 Permit, including all necessary ordinance amendments, reporting and record keeping. • Collaborate with the planning and public works department to assist in the review of subdivision plats and other proposed developments. • Coordinate and collaborate on projects with other City departments, public and private utility owners, and state and federal regulatory agencies keeping parties informed and developing solutions to issues that arise. • Provide assistance with financial responsibilities. o Administer adopted budget consistent with City policies and procedures. o Escrow management. o Fee Schedule Amendments • Prepares and writes memos for Council action, ensuring appropriate supporting material and documentation. • Attends meetings and makes presentations as necessary. • Serve as the City HOA Coordinator • Manage City process and the consultants administering the Local Government Unit/Wetland Conservation Act. Minimum Qualifications • Bachelor’s degree in civil engineering, construction management, or construction science or related field with three years of experience or; • Associate degree in construction management or related field with eight or more years of experience. • One year of supervisory experience. • Valid Minnesota Driver’s License. Desired Qualifications • Additional years of municipal civil engineering, construction management, or related experience. • Possess Erosion Control Designer certification. • Experience with the operations of a Public Works Department and/or City government. Knowledge, Skills, and Abilities Required for Successful Job Performance • Thorough knowledge of engineering and survey practices; maps and records; equipment and techniques of drafting. • Ability to work with mathematical concepts, making calculations rapidly and accurately. • Ability to communicate ideas and explanations clearly both orally and in writing. • Ability to write routine reports and correspondence, that conform to prescribed style and format. • Ability to comprehend and communicate policies, practices, and services of the Engineering Division to co-workers and members of the public. • Ability to define problems, collect data, establish facts, and draw valid conclusions. • Ability to use computer programs including common Microsoft Office programs, such as Word, Excel, and PowerPoint, as well as web-based email and timesheet software. ENGINEERING/DEVELOPMENT SUPERINTENDENT ©City of Corcoran 2023 3 • Knowledge of erosion control and conservation management practices. • Knowledge of the location of City streets and easements. • Ability to effectively work with and provide direction to consultants, developers, and contractors. • Ability to complete plan reviews and write reports that are complete, accurate, and timely. • Ability to analyze and resolve problems. • Knowledge of civil engineering principles and road construction procedures. • Ability to read engineering drawings and use specialized equipment to read elevations and locate boundaries and rights-of-way. • Knowledge of the functions and responsibilities of City Departments, staff, and key community members. • Ability to perform in a professional and courteous manner to requests from other staff members. • Ability to maintain a positive attitude toward work, the public, and coworkers, ability to be public service oriented with tactful and effective conflict resolution skills. • The ability to work independently and to prioritize work requests. • Problem-solving skills to gather relevant information to solve practical problems and address citizen inquiries and concerns. • Ability to follow and give oral and written instructions. • Ability to maintain a high degree of integrity and a high sense of personal and professional ethics. • Promote and adhere to the City of Corcoran workplace values of accountability, teamwork, and commitment to the City’s goals and measures. Physical and Mental Requirements The Engineering/Development Superintendent is responsible for diverse matters, many of which have deadlines and require significant attention to detail. Approximately 50% of the time, work is performed at the highest level of detail and pressure of deadlines. While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, use tools or controls, talk and hear. The employee moves about regularly from office to field. The employee is occasionally required to stand, walk, reach with hands and arms; and stoop, kneel, crouch, crawl, climb, or twist. The employee must occasionally lift and/or move over 60 pounds. Working Conditions Work is distributed between an office and field setting. Attendance at evening meetings may be required. Work may involve dealing with and calming individuals who are emotionally charged over an issue. Hours and schedule are determined by the Public Works Director. There is exposure to weather conditions and dirt, grease, noise, biting insects and unpleasant odors. Some work requires wearing safety apparel. There is exposure to traffic, slippery footing and working close to moving equipment. Work may include extended or irregular hours. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator and Public Works Director retains the discretion to add duties or change the duties of this position at any time. STAFF REPORT Agenda Item: 10c. Council Meeting: September 14, 2023 Prepared By: Jessica Beise Topic: Charter Amendment Discussion Action Required: Direction Summary At the 2022 annual Charter Commission meeting there was discussion of reviewing the City Council Structure relating to the Mayor’s term. The discussion was related to elections and potentially changing to a four-year term. The cost of managing campaigns biannually was discussed as a reason for considering the change. The Commission noted they would like the amendment to be completed prior to the next election cycle. There was some discussion if a change to the term would be effective for the current term, however in consultation with the City Attorney it would have to be as part of any future terms. The Charter Commission discussed this topic at the August Charter Commission meeting and directed staff to work with the City Attorney to draft a Charter amendment and discuss a potential adoption for a Charter amendment. The Charter Commission wanted to understand if the Council was supportive of an amendment and if the Council would consider making an amendment without a referendum. In order to amend the Charter, several different paths can be followed. All such paths, with the exception of one, require voter approval via a referendum. (They can be initiated by citizen petition, the Charter Commission, or the City Council.) To make an amendment without a referendum, the Charter commission must recommend that the City Council amend the Charter by ordinance. The Council's obligation thereafter is to publish a notice of a public hearing within one month of receipt of that recommendation from the Charter Commission. A public hearing must then be held at least 2 weeks but not more than 1 month after the notice is published. Within 1 month of that public hearing, the Council must thereafter vote on the proposed Charter amendment. The Council approval must be unanimous. If the Council unanimously approves the amendment, the ordinance must be published and would take effect 90 days after that passage and publication (or later if so specified by the Council). While this process does not require a referendum, if a sufficient number of voters timely petition for one, a referendum becomes necessary. Specifically, a number of voters equaling 2% of the total votes cast in the last state general election would have to sign a petition making this demand within 60 days of the passage and publication of the ordinance designating the amendment. (State law requires 5% of the registered voters in the City for this referendum demand, but the City Charter sets forth a lower threshold.) If the Council is in support of the proposed Charter amendment, the Charter Commission would formally recommend via motion at the September 26th meeting that Page 2 the Council amend the Charter. Staff recalled there may be Councilor out at the October 26th meeting. Staff clarified with the City Attorney that the approval must be unanimou s with a full Council. We will want to schedule this for a date we anticipate all Council being present. Below are potential options based on a September 26th Charter Commission meeting. Option 1 Option 2 Option 3 Charter Commission Recommendation September 26 September 26 September 26 Notice Called at Council September 28 October 12 October 26 Notice Due to Paper September 29 October 13 October 27 Paper Publication October 5 October 20 November 2 Public Hearing October 26 November 9 November 20 Adoption October 26 November 9 November 20 If none of these potential date options work for Councilors, the Council could consider asking the Charter Commission to bring forward the amendment at a future meeting. Attached is the draft amendment proposed by the City At torney. Financial/Budget Minimal legal and publication costs would be incurred and both of which are generally budgeted for. Options 1. Discuss and provide feedback to the Charter Commission on support for the amendment and feedback to staff on a proposed timeline for adoption if there is support. Recommendation Staff would recommend option 2 for a timeline adoption based on a recollection, that there may not be a full quorum of Council at the October 26th meeting. Council Action Discuss and provide feedback to the Charter Commission on support for the amendment and feedback to staff on a proposed timeline for adoption if there is support. Attachments 1. Draft Charter Commission Amendment ORDINANCE NO. _____________ AN ORDINANCE AMENDING THE CORCORAN CITY CHARTER The Corcoran City Council ordains as follows: Section 1. Purpose. By adopting this Ordinance the Corcoran City Council is amending the existing Charter. The amendments are designed to expand the term of the Mayor from a two-year term to a four- year term. Section 2. “Chapter 8 – Mayoral Term” is hereby added to the Corcoran City Charter after the end of the existing Chapter 7. The amendment to the Corcoran City Charter shall add the following language after the end of Chapter 7: Chapter 8 – Mayoral Term Section 7.01 Mayoral Term. The Mayor of the City of Corcoran shall be elected for a term of four years. Section 3. This Ordinance will be effective 90 days after its passage and publication. Passed by the Council of the City of Corcoran, Hennepin County, Minnesota, this day of , 2023. Mayor ATTEST: Clerk STAFF REPORT Agenda Item 10d. Council Meeting: September 14, 2023 Prepared By: Maggie Ung, Jessica Beise, Kevin Mattson, and Matt Gottschalk Topic: 2024-2025 Capital Improvement Plan and Pre-Authorization Purchases Action Required: Approval Summary: On even years, the City approves a two-year Capital Improvement Plan (CIP) for fleet and equipment outside of the normal operating budget. Moving forward, the CIP will include other additional capital improvements that the City will need to consider, as outlined in this draft. CIP items are determined per the Corcoran’s Financial Guidelines. While debt issuance is not requested until first quarter 2024, certain items take a year or more to acquire. To receive those items as necessary to continue operations, staff is requesting approval to pre-order the following items below. Additionally, some of the items below may have substantial cost increases if not ordered by an upcoming deadline. The term “useful life” is outlined in the narrative below. This term reflects established terms in which the equipment is not unusable, it has reached a nexus of replacing before repairs and downtime increase and while resale is advantageous. This is determined using a Vehicle Condition Index form which is attached to this report. Staff is seeking feedback on the draft 2024-2025 Capital Improvement Plan At the August 10th Council Meeting, City Council pre-authorized the order of two squad cars for the 2024 CIP. This is due to the current short order period and long delivery time. Below are the items that staff is also seeking authorization to place pre-orders. The attached draft CIP denotes the pre-orders. CIP Items – Seeking Pre-Authorization Public Works: Streets/Parks – 2024 • o • o Pickup with Plow: $65,000 Replaces 2011 pickup truck. 2011 pickup truck is estimated to be resold at $20,000 to cover a portion of the new pickup with plow. requesting pre- purchase to secure pricing. Pickup with Plow: $55,000 Replace 2011 pickup truck and estimated to sell at $20,000. Page 2 • o Pickup: $55,000 New purchase. Water/Sewer – 2024 • o Pickup with Plow: $65,000 New purchase for the utility division. Will be using with the water and sewer funds. Streets/Parks – 2025 • o • o • o Dump Truck: $300,000 Replace 2009 dump truck with estimated resale at $45,000. Dump Truck: $300,000 New purchase. Patch Trailer: $40,000 New purchase. Water/Sewer – 2025 • o Utility Truck with Crane and Bucket: $250,000 New purchase for the utility division. Will be purchased using the water and sewer funds. CIP Items – Not Seeking Pre-Authorization Public Works - 2024 • o Mower: $40,000 New purchase and seeking partial grant funding to cover $10,000. Streets/Parks – 2025 • o • o • o Loader Grapple: $50,000 New purchase. 3,000 Gallon Water Tank Water tank insert; allows for better use of existing equipment. Street Sweeper: $350,000 New purchase and requesting the Watershed to cover the funding. Parks – 2024 and 2025 • o Parks and Trails: TBD Parks and Trails are planned for further review but would be included in future CIP Plans. City Wide – 2024 • o • o Warm Storage: TBD Staff would recommend studying the need for equipment storage. Tire Repair Machine and Balancer: $15,000 Supports City Fleet. Page 3 Police – 2024 • o • o • o • Replace 2013 Polaris Ranger: $35,000 Originally purchased with donated funds, repurpose the UTV for parks and recreation. Detective Squad: $70,000 Replace squad 567 detective squad. Repurpose the vehicle for Police Reserves or other departments or send it to auction. This is one of the two advance vehicle purchases discussed and authorized at the August 10, 2023 Council meeting. Ford Explorer: $70,000 Replace squad 569. Repurpose the vehicle for Police Reserves or other departments or send it to auction. This is one of the two advance squad purchases discussed and authorized at the August 10, 2023 Council meeting. Child ID Printer $5,000 Replace 10-year-old printer, used at community engagement events. • o Support/Protection Equipment: $24,000 Replace portable and mobile radios as needed. It is also used to purchase and maintain long term squad protective equipment like bulletproof rifle vests and squad rifles. Police – 2025 • o • o • o • o • o Ford Explorer: $70,000 Replace squad 569. Repurpose the vehicle for Police Reserves or other departments or send it to auction. Ford Explorer: $70,000 Replace squad 570. Repurpose the vehicle for Police Reserves or other departments or send it to auction. Squad Addition $70,000 Additional squad to support department staffing. Support/Protection Equipment: $24,000 Replace portable and mobile radios as needed. It is also used to purchase and maintain long term squad protective equipment like bulletproof rifle vests and squad rifles. EZ Go Express 4x4: $15,000 Replace the 2010 EZ Go Golf Cart that currently assists at events. Fire – 2025 • o SUV: $80,000 Equipment for fire services. Staff would also recommend a discussion of warm storage options for equipment; staff would recommend a potential space needs study or site analysis for the Public Works Facility and the Cain Road facility. The final 2024-2025 CIP will be presented prior to bonding. Page 4 Financial/Budget: The current draft of the 2024-2025 CIP shows a net expense of $8,948,700. These items will be funded by a mixture of bond sales which are collected by tax levy, general fund transfer, enterprise fund, park dedication, grants, and sale of equipment. Some park items have not been finalized in cost. Payments for pre-order items will not take place until the items are received in 2024 or 2025. Options: 1. 2. Provide feedback on the draft 2024-2025 Capital Improvement Plan as presented and authorize staff to pre-order items listed above. Send back to staff for further review. Recommendation: Provide feedback on the draft Capital Improvement Plan as presented and authorize staff to pre-order items. Council Action: Consider a motion to authorize staff to pre-order items and provide feedback to staff on the draft Capital Improvement Plan. Attachments: 1. 2. Draft 2024-2025 Capital Improvement Plan Vehicle Condition Index Form 8,948,700 Fund Department Item Cost Re-sale Grant Sub-total Pre Order Authorization Notes Support and Protection Equipment 17,100$ -$ -$ 17,100$ Evidence Fire Arm Safe 5,000$ -$ -$ 5,000$ Support and Protection Equipment 10,000$ -$ -$ 10,000$ Ford SUV Explorer 43,500$ -$ -$ 43,500$ Polaris Ranger 35,000$ -$ -$ 35,000$ Repurpose the UTV for parks and recreation Detective Squad (567) Detective 70,000$ -$ -$ 70,000$ X Replace and repurpose squad 567 detective squad Ford SUV Explorer (568) 70,000$ -$ -$ 70,000$ X Child ID Printer 5,000$ -$ -$ 5,000$ Replace 10-year-old printer Support and Protection Equipment 24,000$ -$ -$ 24,000$ Replace portable and mobile radios Administration Council Chamber Sound System 16,000$ -$ 16,000$ -$Paid for by ARPA fund City Park 7,100,000$ -$ 300,000$ 6,800,000$ For remaster of city park. Will be paid using bond and grant Bellwether Boardwalk -$ -$ -$Needs further determination - evaulting City participation Pickup with Plow 65,000$ 20,000$ -$ 45,000$ X Replaces 2011 Pickup truck Pickup with Plow 55,000$ 20,000$ -$ 35,000$ X Replaces 2011 Pickup truck, requesting pre-purchase 9/14/23 Pickup 55,000$ -$ -$ 55,000$ X New purchase Mower 40,000$ 10,000$ 30,000$ New purchase; seeking partial grant funding ($10k) Tire Repair Machine and Balancer 15,000$ 15,000$ New purchase Fleet/Equipment Storage Review options for storage for equipment Enterprise Water/Sewer Pickup with Plow 65,000$ -$ -$ 65,000$ X New purchase for utility department Sub-total 7,324,600$ Fund Department Item Cost Re-sale Grant Sub-total Notes Support and Protection Equipment 17,100$ -$ -$ 17,100$ MDCs -replace squad computers 48,000$ -$ -$ 48,000$ Ford SUV Explorer (563) 70,000$ -$ -$ 70,000$ Ford SUV Explorer (564) 70,000$ -$ -$ 70,000$ Support and Protection Equipment 20,000$ -$ -$ 20,000$ Ford SUV Explorer (569) 70,000$ -$ -$ 70,000$ Replace squad 569 Ford SUV Explorer (570) 70,000$ -$ -$ 70,000$ Replace squad 570 SIU/Narcotics Squad Addition 70,000$ -$ -$ 70,000$ Support and Protection Equipment 24,000$ -$ -$ 24,000$ Replace portable and mobile radios Ez Go Golf Cart 20,000$ -$ -$ 20,000$ Replace 2010 EZ Go Golf Cart Fire Fire SUV 80,000$ -$ -$ 80,000$ Trails -$ -$ -$Needs further determination Neighborhood Parks -$ -$ -$Needs further determination Open Space Parks -$ -$ -$Needs further determination Dump Truck 300,000$ 45,000$ -$ 255,000$ X Replacement for 2009 truck Dump Truck 300,000$ -$ -$ 300,000$ X New purchase Patch Trailer 40,000$ -$ -$ 40,000$ X New purchase Loader Grapple 50,000$ -$ -$ 50,000$ New purchase Street Sweeper 350,000$ -$ 350,000$ -$New purchase, requesting Watershed to cover funding 3,000 Gallon Water Tank 20,000$ 20,000$ New purchase, replace outdated water truck Floor Sealing 100,000$ -$ -$ 100,000$ Reseal public works facility Lean-to Enclosure 50,000$ -$ -$ 50,000$ Enclose lean-to for Public Works building Enterprise Water/Sewer Utility Truck with crane and bucket 250,000$ -$ -$ 250,000$ X New purchase for utility department Sub-total 1,624,100$ Public SafetyGeneral Parks Public Works Streets/Parks Draft 2024-2025 Capital Improvement Plan 2024 2025 Public SafetyGeneral Parks Streets/Parks Citywide Attachment: 10d1. Factor Score Notes Age Miles/Hours Type of Service (1-5) Reliability (1-5) M&R Costs (1-5) Condition (1-5) Cost Per Mile (1-3) Total Points 0 Point Ranges Under 19 points Condition 1 20 23 to points 2Condition Excellent Good 24 27 to points Condition 3 Meets replacement criteria 28 points and aboveCondition 4 Needs immediate consideration Notes: Downtime refers to any time the vehicle is not available to be used for its intended purpose. Frequency of use refers to the average use the vehicle has received over the last three years Maintenance and Repair (M & R) refers to all maintenance and repairs less insurance claims. PW time is included as a cost. Cost per mile is the total M & R divided by the miles/hours on the vehicle. Vehicle Condition Index Points One point for each year of chronological age, based upon in- service date. One point for each 10,000 miles of use/500 hrs. of use. 1, 3, or 5 points are assigned based on the type of service that vehicle receives. For instance, a police patrol car would be given a 5 because it is in severe duty service. In contrast, an administrative sedan would be given a 1. Points are assigned as 1, 2, 3, 4 or 5 depending on the frequency of repair/downtime. A 5 would be assigned to a vehicle that has 4.0 to 5.0% downtime or more; 4 for 3.0 to 4.0% downtime; 3 for 2.0 to 3.0% downtime, 2 for 1.0 to 2.0% downtime; and 1 point would be assigned for vehicles with less than 1% downtime. 1 to 5 points are assigned based on total life M & R costs equal to or greater than the vehicle’s original purchase price, while a 1 is given to a vehicle with life M & R costs equal to 20% or less of its original purchase cost. This category takes into consideration body condition, rust, interior condition, accident history, anticipated repairs, etc. A scale of 1 to 5 points is used with 5 being poor condition. Points are assigned as 1,2, or 3 depending on the cost per mile relative to class. A 3 would be assigned to a vehicle with costs per mile higher than average for the class; 2 assigned to a vehicle with costs per mile average for the class; 1 assigned to a vehicle with costs per mile lower than average for the class Attachment: 10d2. GRAND TOTAL FOR 2024-2025 CAPITAL IMPROVEMENT PLAN $ STAFF REPORT Agenda Item: 10e. Council Meeting: September 14, 2023 Prepared By: Jessica Beise Topic: Tuition Reimbursement Request Action Required: Approval Summary Staff has received a request to utilize the tuition reimbursement program outlined in the Employee Handbook. The tuition reimbursement section of the handbook allows employees an opportunity to further their education and seek reimbursement from the City if courses are related to the employee’s current position or a promotional opportunity. Below in italics is the language in the Employee Handbook. Tuition Reimbursement To be considered for tuition reimbursement the employee must be in good standing and have been employed by the City for at least one year. All requests for tuition reimbursement will be considered on a case-by-case basis by the City Administrator or Director of Public Safety, with final approval/disapproval provided by the City Council. Courses taken for credit at an approved educational institution must meet the following criteria to be approved for reimbursement: • Courses must be directly related to the employee's present position (whether required for a degree program or not); OR • Courses must be directly related to a reasonable promotional opportunity in the same field of work as present position (whether part of a degree program or not). AND •The City will pay the cost of tuition upon successful completion (C grade or better; “pass” in a pass/fail course) of the approved course. Reimbursements will be prorated for part-time employees. The maximum reimbursement per course will be based on an average course cost at the University of Minnesota. Employees may elect to attend a more costly school provided they pay the difference in cost. AND • Employees must reimburse the City if they voluntarily leave employment within twelve (12) months of receiving tuition reimbursement from the City. Planning Technician Dwight Klingbeil is attending the Humphrey School of Public Affairs of Public Affairs at the University of Minnesota for a Master’s Degree in Urban and Regional Planning. The tuition cost for the University of Minnesota’s graduate program in Public Affairs is $1,815 per credit. Planning Technician Dwight Klingbeil is requesting the City cover the cost of one course for the Spring 2024 semester (4 credits; $7,260) and Planning Technician Dwight Klingbeil would cover the cost of the remaining 3 courses (4 credits each) plus fees and books. Staff has reviewed the request and is supportive of professional development and educational opportunities. Staff recommends supporting a reimbursement rate of one class per semester with a maximum of three classes per year. Financial/Budget Costs for the tuition reimbursement program are included in the 2024 preliminary budget and will be presented in the 2024 final budget. Per Planning Technician Dwight Klingbeil’s proposal, the tuition reimbursement amount is $7,260 for 2024. Options 1. 2. 3. Approve a tuition reimbursement of $7,260 for 2024. Approve a tuition reimbursement at a different rate. Decline to approve tuition reimbursement at this time. Recommendation Direct staff to incorporate a tuition reimbursement of one class in the final 2024 budget. Council Action Consider a motion to direct staff to incorporate a tuition reimbursement of one class in the final 2024 budget. Attachments 1. Tuition Reimbursement Request September 7, 2023 To Jessica Beise, City Council, and Mayor, During much of my �me with the City of Corcoran I have been attending the Humphrey School of Public Affairs and have been working toward obtaining my master’s degree in Urban and Regional Planning. I recently began my third semester and will be gradua�ng in the Spring of 2024. I believe this program will not only benefit my personal career goals, but I also believe it will have a direct benefit to the City of Corcoran. With the con�nued growth and development that is occurring within Corcoran, our planning needs are con�nually growing and evolving. Comple�on of this program will give me the technical and analy�cal skills that will allow me to perform more complex analyses, will make me beter suited to assist the public and support the City Council, Planning Commission, and staff. The cost of the program at the Humphrey for the 2023-2024 school year is $1815.00 per credit, with 48 total credits being required to complete the program. The cost of a single 4-credit course is $7260.00. I am asking the City of Corcoran to approve tui�on reimbursement per the city policy and in agreement with the police bargaining unit of one class for the spring semester of 2024. I’d also like to note that my personal contribu�on has covered the first two semesters thus far and will ul�mately cover the other 44 credits within this program. I would like to thank the Council and our leadership team for taking the �me to review this request. Corcoran has been my first role in Municipal Government, and it has been a pleasure being able to learn under City Planner Natalie Davis McKeown. I’m excited to con�nue my educa�on and further serve the City of Corcoran. Respec�ully, Dwight Klingbeil Planning Technician Attachment: 10e1. Proposed by Victoria Holthaus, CPA Partner | Abdo victoria.holthaus@abdofs.com P 952-715-3069 September 12, 2023 SERVICE PROPOSAL FOR City of Corcoran 8200 County Road 116, Corcoran, Minnesota 55340 abdosolutions.com | Mankato, MN - Edina, MN - Scottsdale, AZ Added Attachment Item: 10f. Maggie Ung,Finance Manager City of Corcoran 8200 County Road 116 Corcoran,Minnesota 55340 September 12, 2023 Dear Maggie, Thank you for the opportunity to submit this proposal to the City of Corcoran, Minnesota (the City) for accounting services. Based on our past experience with cities of comparable size and complexity, we believe our structured contract with defined outcomes offered through Abdo Financial Solutions, LLC (Abdo FS) would provide the City with excellent financial services. We believe our solution will result in the City receiving high-level information, continual improvement of processes and allow the City to keep overall costs stable. Our proposal is based on the needs of the City as laid out in our phone conversation with you and Administrator Beise last week, along with the experiences we have had working with other cities. This proposal outlines the scope of services we believe will address the needs of the City. The following are a few ways, in which, our Financial Solutions team can support the City during this transition: •Provide technical assistance for the finance depar tment during your leave of absence ◦Support finance team with questions on audit work papers, and questions ◦Provide guidance on steps needed to complete the bank reconciliation •Assist the City with final modifications to the 2024 budget, including ◦Final budget memo ◦Budget revisions ◦Certification with County ◦File reports with State •Provide oversight for journal entries prepared by City Staff •Review work as prepared by finance department team members As part of our engagement, the City agrees to: •Make all Management decisions and perform all Management functions •Perform all accounting functions Services will be performed from September 15, 2023, through December 31, 2023. 1 An Abdo FS representative will be performed remotely. The investment required for our services is indicated on the value page, and this quote remain valid for thirty (30) days. Please note that Abdo FS is not independent of the City as defined by auditing standards generally accepted in the United States of America. Abdo FS acknowledges the City has retained an independent registered municipal advisor (IRMA) to assist and advise the City in evaluating information relating to the issuance of municipal securities and/or municipal financial products. Abdo FS acknowledges the City will rely on advice from their IRMA.Abdo FS will have no recourse against the City or its IRMA, regarding action or inaction relating to evaluating, commenting on, or responding to financial projects or information received under this Agreement. Abdo FS acknowledges it is not the registered independent municipal advisor retained by the City. Abdo FS would like to thank the City for the opportunity to propose on these services. We look forward to exceeding your expectations and continuing our long-term, mutually beneficial relationship. Sincerely, Abdo Financial Solutions Victoria Holthaus, CPA Partner |Abdo 2 Cover Letter Continued 2 The Abdo Difference At Abdo, we believe in the importance of relationships. This core value is the foundation of our approach to delivering the best experience and outcomes for our clients. It’s inherent in our people and the way we work. We know that for our clients to be successful, it takes more than having experience and credentials – we take the time to listen to their unique motivations, goals, and challenges. We truly care about their journey and where their path leads. Our process is built around a deep commitment to every client: We light the path forward so you can proceed with confidence. We're the par tner you can trust to help you along the way. We're the catalyst who empowers you to reach your goals. 33 LIGHTING THE PATH FORWARD Based on our ability to provide the requested services, our shared core values, and an understanding of your unique needs, we have the resources, knowledge, people and services to light the path forward for your city. We have assembled a team with relevant experience who are committed to working with you to ensure success. Each team member is briefly profiled below, and full biographies can be found in Appendix C. Your Team Partner victoria.holthaus@abdofs.com P 952.715.3069 VICTORIA HOLTHAUS, CPA Manager annette.storm@abdofs.com P 952.449.6224 ANNETTE STORM 44 Associate marvel.bruno@abdofs.com P 507.304.6898 MARVEL BRUNO OUR QUALIFICATIONS •GFOA and MnGFOA Association members •Government operations training •MSRB Municipal Advisor Qualified Representatives (Series 50 and Series 54) •Consulting services for over 100 cities •We’ve assisted many municipalities in preparing for the GFOA’s Certificate of Achievement for Excellence awards in financial reporting You can have confidence in our years of experience performing consulting services, the quality of the accounting services we offer and our understanding of the unique challenges our clients face in the government space. Since 1963, we’ve served cities just like yours. With an unwavering commitment to streamlining processes, training staff, and finding technology-based solutions, we proudly offer excellence in city consulting and auditing. Out of our 180-strong, talented staff, over 40 team members are 100% focused on government clients, which include over 100 cities and other governmental entities. By serving cities across Minnesota, we have become exper ts in the nuances of how to best support your city. Our exper tise affords you a consulting experience that is painless. We do this by communicating up front, coming fully prepared, and being available throughout the year to support you. PROCESS Our methods are centered around incorporating technology to deliver unparalleled solutions for government organizations. In addition to our consulting experience, our firm exper tly performs outsourcing for governments giving us a wealth of experience in a consulting role. We don’t believe in a one-size-fits-all mentality. So together, we’ll focus on the needs that are relevant to your city and provide the right services to meet them with a customized methodology based on your needs. We’re focused on developing creative, customized solutions to help your city mitigate costs and boost efficiency. FOCUS Through continuous training and growth oppor tunities, we’ve established an environment with a focus on serving government entities. We spend more than 100 hours training and onboarding to ensure success for our clients. We truly hope that you partner with us to light the path forward for your organization. Government Experience 5 Government Experience Continued OUR FINANCIAL MANAGEMENT AND CONSULTING SERVICES INCLUDE: •Budget process development •Capital improvement planning •Cash flow analysis •Cost containment processes •Debt management plans •ERP system consulting •Federal and State relations/grant consulting •Finance Director services •Financial management plans •Financial reporting and analysis •Fleet: Operations and replacement rate analysis •Interim accounting and financial services •Internal control evaluation •Long-term strategic planning •Payroll processing •Policy development •Process flows and efficiencies •Project management •Quarterly and monthly reporting to management •Reconciliations •Software implementation •Utility/fee analysis •Year-end audit preparation and financial statement preparation 6 Value We at Abdo FS help cities achieve their financial goals. Our fees range from $170 to $480 per hour based upon the experience and level of the individuals to be assigned to perform your work. Fees are also based on the assumption and limitations outlined in the Scope of Services. Below are the fees for our services. STAFF LEVEL HOURLY RATE Partner $480 Senior Manager $350 Manager $290 Senior Associate $225 - $240 Associate/Accounting Specialist $180 - $200 This quote is valid for thir ty (30) days. Service fees will be invoiced monthly. We will provide one-day of dedicated support per week, with limited support throughout the remainder of the week to answer questions for your team members. We will assign a Manager-level team member to support your engagement, and support will be provided by an Associate. Travel time will be invoiced at one-half our hourly service fee and mileage at current IRS rates. 77 8 Scope of Services ABDO FS CONTRACT TASK CLIENT RESPONSIBILITY Provide technical assistance to the Finance depar tment, including: •Provide technical assistance in completing audit work papers •Provide technical assistance in completing bank reconciliations •Make all Management decisions and perform all Management functions •Perform all accounting functions Assist the City in completing and certifying the 2024 budget and property tax levy: •Revisions to the final budget memo •Budget revisions •Certification with the County •File reports with the state Provide oversight for journal entries prepared by staff Review work as prepared by finance department staff We believe technology should enhance our service offerings, making our work less intrusive, our time with you more productive and everyone’s data more secure. The use of technology in our financial accounting and consulting services enables us to streamline our processes and helps to automate cer tain functions of our work so we are able to spend more time analyzing our results and working directly with you. Through the outbreak of COVID-19, our team has been able to seamlessly move to a completely remote work environment with no loss of productivity, cooperation, or communication. Since March 17, 2020, our staff has been successfully conducting remote financial accounting and consulting services using the latest video conferencing and secure file sharing technology. Through Zoom, Microsoft Teams, or whatever technology your city may use, our team will continue to work through normal procedures, including regular meetings with you during the engagement to ensure effective collaboration with your team. We take the security of our client's data - and our own - very seriously. A number of systems are in place to ensure the safety of your city’s data. We operate on a remote distributed infrastructure leveraging Microsoft’s Cloud Platform Azure. This not only allows our staff to securely work from any computer, anywhere, any time, but also provides large- scale, cutting-edge technology and security for your data. Your data is housed in secure data centers that reside exclusively in the U.S. and not on laptops or local servers which could be stolen or misplaced. We continually provide security awareness training to our staff members to ensure they are good digital stewards of your data. In addition to this, we also consult bi annually with 3rd party security exper ts to conduct risk assessments and conduct annual penetration tests. IT ALSO MEANS: All firm staff use dual authentication to ensure that every login to our remote environment is secure and authorized. 9 Technology All data is saved on redundant servers and data centers so if one server fails, another immediately takes over with no data lost. All data is backed up continually which means we always have an extra copy for safe-keeping. All incoming emails, attachments, and embedded links are scanned for viruses prior to landing in our inbox, which allows us to operate with more protection from phishing emails, malware attacks, and other digital threats. Our cloud platform, Azure, is globally trusted by companies and governments and has numerous security compliance standard they adhere to. Reports of these can be provided as requested. CLIENT REFERENCES One of the things we enjoy most about our work is developing long-term relationships with our clients and watching their city thrive as we help them to evolve and grow. Our clients listed below serve as a sample of references of those we partner with for their financial accounting and consulting services. Additional references are available upon request. What Our Clients Say CITY OF CRYSTAL Kim Therres Assistant City Manager P 763.531.1132 SERVICES PROVIDED Long-term Plan Outsourced Finance Director Process Evaluation (ProEval) Utility Rate Study Budgeting Audit Preparation Utility Billing Payroll Processing CITY OF NEW HOPE Valerie Leone City Clerk / Treasurer P 763.531.5117 SERVICES PROVIDED Outsourced Finance Director Audit Preparation Long-term Plan Budgeting CITY OF WYOMING Robb Linwood City Administrator P 651.462.0575 SERVICES PROVIDED Outsourced Finance Director Budgeting Audit Preparation Long-term Plan 10 Value-Added Services When you partner with Abdo, you get access to our entire catalog of services. Below is a selection of the additional solutions that we believe could be of great value to your city. If you have need of these services, please reach out to us so we can help! Our additional service offerings can be found at www.abdosolutions.com. ENTERPRISE RESOURCE PLANNING (ERP) ANALYSIS & IMPLEMENTATION When choosing an ERP system, the options are seemingly endless. How do you know which ERP system is best for your city? Abdo Financial Solutions can help.We can partner with you to design and implement an ERP system that fits your needs by: •Assisting with the RFP Process - We’ll define the technical specifications to include in your RFP and provide suppor t through the ERP vendor selection process. •Facilitating a Seamless Implementation - If needed, we can manage the organization-wide implementation of your ERP system in accordance with your budget and schedule. •Communicating Change - We’ll communicate with staff members to explain the “why” behind ERP and demonstrate how it will make their lives easier. To help staff members navigate new processes, we’ll provide training as needed. HR & PAYROLL SERVICES We help employers better support their most valuable resource...their people.Having clear and consistent HR practices that best suit the individuality of your city is key, even more so in today’s tight employment environment. And because the right policies are just as important, we lend our HR expertise to help you strategically plan for your future. We help cities with: •Employee management and development •Regulatory compliance •Benefits analysis and administration, including the Affordable Care Act (ACA) and workers’ compensation •HR/Payroll software implementation and management •Advisory services such as specialized labor cost analysis, compensation studies, and HR process development and implementation THIRD PARTY AUDIT PREP & RESPONSE Need help getting ready for your audit?We can help. We are experienced in helping clients get ready for their audit, whether a financial statement audit, IRS audit, or other regulatory audit. 1111 12 LONG TERM PLANNING How will you fund your city’s Capital Improvement Plan?Part of establishing a capital improvement program is determining how to pay for it. Will you issue debt? Raise property taxes? Reorganize your capital budget? A long-term plan can help you answer these questions and more. Depending on your needs, our approach to long term planning may include: •Preparing projections to gauge future revenue streams •Conducting a debt management study •Reviewing reserve and fund balance policies •Implementing plans to achieve pay-as-you-go financing PROCESS SOLUTIONS “Because we’ve always done it that way” is an easy trap to fall into.But outdated processes or systems might not be delivering the best results and cause redundancies, unreliable outcomes, and frustrated staff. An ineffective process can become your Achilles' heel in a crisis. Our customized process improvement solutions will meet you where you are - and guide you to a better tomorrow. Our process solution services include: •Process Mapping Documentation -How do transactions and data flow through your city? •Abdo ProEval -Removing waste in your processes allows your team members to focus on what they were hired to do - and to spend more time on value-added initiatives. •Abdo ProEval - Kaizen -Does the project seem too large, or the change too overwhelming? The Kaizen approach is a pared - down version of our ProEval service. Instead of a full operational review, we’ll focus on one aspect of your operation •Software Inventory & Assessment -Including recommendations for increasing efficiency and, if possible, reducing software-related costs. 12 13 14 Why Partner with Abdo “Listening to our clients’ needs, understanding their challenges, and adjusting how we work together is key to our partnership with the people we serve.” --Steve McDonald, CPA |Managing Partner LIGHTING THE PATH FORWARD In a world of ever-changing complexity, people need caring, empathetic and highly skilled professionals they can depend on to provide the right advice and solutions for them. Our clients seek growth and success, but also want security and confidence. For nearly 60 years, Abdo has provided insights for our clients to help them achieve their goals. That same innovative spirit is also what has earned us the title of being one of the top accounting firms in the Midwest. Abdo is a better firm today because of the efforts we made to support a culture driven by our core values of growth, relationships, and teamwork. With this foundation in place, we have successfully helped our clients identify and break through their own growth barriers. Every challenge they face is an opportunity for us to listen, understand and empower them with solutions and a plan to achieve their goals. It’s fulfilling to serve as the catalyst that helps them overcome obstacles that block their progress. When it comes to our working relationships, we are partners. We’re confidants. We’re the catalyst that sparks true business growth, providing guidance through every challenge and opportunity along the way. ABOUT ABDO Abdo is a full-service accounting and consulting firm that delivers customized strategies and innovative solutions to help businesses, governments and nonprofits succeed. With more than 180 professionals and nearly six decades of experience, Abdo is ranked as one of the top accounting firms in the Midwest. It is a licensed CPA firm with offices located in Minneapolis and Mankato, Minnesota, and Scottsdale, AZ. Abdo’s commitment to its clients is to gain in- depth knowledge of their unique challenges, opportunities, and needs. Through this consultative approach, Abdo partners with organization leaders to light the path forward to confidently reach their goals. 15 Appendix A AGREEMENT FOR FINANCIAL SERVICES 16 Agreement for Financial Services THIS AGREEMENT, is made and entered into on September 12, 2023 by and between the City of Corcoran, Minnesota (hereinafter referred to as the “Client”), and Abdo Financial Solutions (hereinafter referred to as the “Contractor”). Articles of Agreement & Recitals WHEREAS, the Client is authorized and empowered to secure from time to time certain professional services through contracts with qualified consultants; and WHEREAS, the Contractor understands and agrees that: 1.The Contractor will act as an Independent Contractor in the performance of all duties under this Agreement. Accordingly, the Contractor shall be responsible for payment of all taxes, including federal, state and local taxes and professional/business license fees arising out of the Contractor’s activities; 2.The Contractor shall have no authority to bind the Client for the performance of any services or to obligate the Client. The Contractor is not an agent, servant, or employee of the Client and shall not make any such representations or hold himself/herself out as such; 3.The Contractor shall be the exclusive outsourced accounting service provider for the Client during the term of this Agreement; 4.The Contractor shall perform all professional services in a competent and professional manner, acting in the best interests of the Client at all times. 5.The Contractor shall not accrue any continuing contract rights for the services performed under this Agreement. NOW THEREFORE, in consideration of the mutual covenants and promises contained herein, it is agreed as follows: ARTICLE I INCORPORATION OF RECITALS The recitals and agreement set forth above are hereby incorporated into this Agreement. ARTICLE II LIABILITY INSURANCE Section 1 Liability Insurance:The Contractor shall obtain professional liability insurance, at their expense with liability insurance coverage minimums in the amount of $2,000,000, which Contractor must secure and maintain during the term of this Agreement. Contractor will provide Client with proof of liability insurance coverage under this Agreement in writing upon request by the Client. 17 ARTICLE III DURATION OF THE AGREEMENT Section 1 Duration:This Agreement shall commence upon date of execution by all parties and will remain in effect until December 31, 2023 unless earlier terminated as provided in Sections 2 and 3. Section 2 Client's Termination Rights:The Client may terminate this Agreement upon sixty (60) days written notice in the event the Client determines in its sole discretion that it is not in the Client's best interest to continue using Contractor’s services. The Client may terminate on sixty (60) days written notice if the Contractor fails to perform its obligations under this Agreement. Section 3 Contractor’s Termination Rights:Contractor may terminate this Agreement upon sixty (60) days written notice to Client in the event Client does not pay Contractor compensation as required under Article 5, Section 9 within fifteen (15) days after invoice is received by Client. In the event of non-payment within ten (10) days, Contractor shall give the Client an oppor tunity to cure the default by giving a notice of such non-payment and an additional five (5) days after the Client's receipt of the notice to remit such payment, prior to giving a notice of termination. Contractor can also terminate the Agreement with sixty (60) days written notice if the Contractor believes it is in its best interests to terminate the Agreement. ARTICLE IV GENERAL Section 1 Authorized Client Agent:The Client's authorized agent for the purpose of administration of this Agreement is the City Administrator. Said agent shall have final authority for approval and acceptance of the Contractor’s services performed under this Agreement and shall further have responsibility for administration of the terms and conditions of this Agreement. All notices under this Agreement shall be sent to the person and address indicated below on the signature lines. Section 2 Amendments: No amendments or variations of the terms and conditions of this Agreement shall be valid unless in writing and signed by the parties. Section 3 Assignability: The Contractor’s rights and obligations under this Agreement are not assignable or transferable. Section 4 Data:Any data or materials, including, but not limited to, reports, studies, photographs, negatives, or any and all other documents prepared by the Contractor or its outside consultants in the performance of the Contractor's obligations under this Agreement shall be the exclusive property of the Client, and any such data and materials shall be remitted to the Client by the Contractor upon completion, expiration, or termination of this Agreement. Further, any such data and materials shall be treated and maintained by the Contractor and its outside consultants in accordance with applicable federal, state and local laws. Further, Contractor will have access to data collected or maintained by the Client to the extent necessary to perform Contractor's obligations under this Agreement. Contractor agrees to maintain all data obtained from the Client in the same manner as the Client is required under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 or other applicable law (hereinafter referred to as the "Act"). Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of the Client. Upon receipt of a request to obtain and/or review data as defined in the Act, Contractor will immediately notify the Client. The Client shall provide written direction to Contractor regarding the request within a reasonable time, not to exceed fifteen (15) days. The Client agrees to indemnify, hold harmless and defend Contractor for any liability, expense, cost, damages, claim, and action, including attorneys' fees, arising out of or related to Contractor's complying with the Client's direction. Subject to the aforementioned, Contractor agrees to defend and indemnify the Client from any claim, liability, damage or loss asserted against the Client as a result of Contractor's failure to comply with the requirements of the Act. Upon termination and/or completion of this Agreement, Contractor agrees to return all data to the Client, as requested by the Client. 18 Agreement for Financial Services Continued 19 ARTICLE IV - CONTINUED GENERAL (CONTINUED) Section 5 Entire Agreement:This Agreement is the entire agreement between the Client and the Contractor, and it supersedes all prior written or oral agreements. There are no other covenants, promises, under takings, or understandings outside of this Agreement other than those specifically set forth. Any term, condition, prior course of dealing, course of performance, usage of trade, understanding, or agreement purpor ting to modify, vary, supplement, or explain any provision of this Agreement is null and void and of no effect unless in writing and signed by representatives of both par ties authorized to amend this Agreement. Section 6 Severability:All terms and covenants contained in this Agreement are severable. In the event any provision of this Agreement shall be held invalid by any court of competent jurisdiction, this Agreement shall be interpreted as if such invalid terms or covenants were not contained herein, and such holding shall not invalidate or render unenforceable any other provision hereof. Section 7 Contractor Fiscal Decision Waiver: Contractor is responsible for providing the Client with timely and accurate financial recommendations and information that allows the Council the ability to make final financial decisions. Contractor will provide final financial recommendations but is not responsible for the final decisions made regarding financial matters. Section 8 Client Employment of Contractor’s Employees: The Client acknowledges and agrees that Contractor’s workforce, including employees assigned to staff the engagement provided for under this Agreement, constitutes an important and vital aspect of Contractor’s business. In recognition of the foregoing and the harm that Contractor will suffer in the event of the loss of one or more of its employees, the Client agrees that during the Term of this Agreement and for a period of six (6) months following the termination of this Agreement for any reason (the “Restrictive Time Period”) the Client shall not, directly or indirectly, on behalf of itself or any person, firm, corporation, association or other entity, (a) recruit, solicit, or assist anyone else in the recruitment or solicitation of, any of Contractor’s employees to terminate their employment with Contractor and to become employed by or otherwise engaged with or by the Client in any capacity independent of Contractor; (b) hire or engage any Contractor employee; or (c) otherwise encourage or induce any of Contractor’s employees to terminate their employment with Contractor. Notwithstanding the foregoing, Contractor may (but shall not be obligated to) consent to the Client's recruitment, solicitation, employment or other engagement of a Contractor employee otherwise prohibited by this paragraph provided that (a) the Client discloses to Contractor in writing its desire to recruit, solicit, employ or otherwise engage the Contractor employee independent of Contractor before engaging with the Contractor employee regarding any such potential relationship; (b) the Client agrees to pay Contractor a Restrictive Covenant Exception Fee (as hereafter defined) in the event the Contractor employee becomes employed by or otherwise engaged with the Client independent of Contractor; and (c) Contractor provides written consent to the Client to engage with the Contractor employee regarding any such relationship. For purposes of this Agreement, the Restrictive Covenant Exception Fee shall be the greater of: (i) 150% of the annual contracted cost of Contractor’s services under this Agreement in addition to the annual contracted cost paid or due Contractor hereunder; or (ii) 150% of the fees paid or due Contractor for services provided under this Agreement during the twelve (12) month period immediately prior to the termination of this Agreement or, in the event the Agreement has not been terminated, during the twelve (12) month period immediately prior to Contractor’s provision of written consent to the Client to engage in the recruitment, solicitation, employment or other engagement of a Contractor employee otherwise prohibited by this paragraph. Agreement for Financial Services Continued 20 ARTICLE IV - CONTINUED GENERAL - CONTINUED Section 9 Compensation:The par ties agree that the Contractor shall be paid compensation for the services provided hereunder, payable for work performed in accordance with this Agreement, based on the fees indicated on the Value page of this proposal. Additional fees will not be incurred without prior approval of the Client. Initial invoice for anticipated first month fees will be sent within 10 days of the execution of this agreement. Monthly installment fees will be invoiced throughout the remainder of this Agreement. If the Agreement is for an hourly fee basis, invoices will be sent monthly. Section 10 Additional Services:Should the Client request additional services in addition to the Contracted Services, the Contractor will provide the Client with proposed fees for the services to be provided. The Client shall provide a written or electronic confirmation prior to the proposed services implementation. Section 11 Outside Contractors:It shall be the responsibility of Contractor to compensate any other outside consultants retained or hired by Contractor to fulfill their obligations under this Agreement and shall be responsible for their work and Contractor, by using outside contractors, shall not be relieved of its obligations under this Agreement. Section 12 Municipal Advisor:Abdo FS acknowledges the Client has retained an independent registered municipal advisor (IRMA) to assist and advise the Client in evaluating information relating to the issuance of municipal securities and/or municipal financial products. Abdo FS acknowledges the Client will rely on advice from their IRMA.Abdo FS will have no recourse against the Client or its IRMA, regarding action or inaction relating to evaluating, commenting on, or responding to financial projects or information received under this Agreement. Abdo FS acknowledges it is not the registered independent municipal advisor retained by the City. Agreement for Financial Services Continued Appendix B AGREEMENT FOR THE PROVISION OF PROFESSIONAL SERVICES 21 Agreement for the Provision of Professional Services WHEREFORE, this Agreement was entered into on the date set forth below and the undersigned, by execution hereof, represent that they are authorized to enter into this Agreement on behalf of the respective parties and state that this Agreement has been read by them and that the undersigned understand and fully agree to each, all and every provision hereof, and hereby, acknowledge receipt of a copy hereof. City of Corcoran 8200 County Road 116 Corcoran,Minnesota 55340 SIGNATURE Maggie Ung Abdo Financial Solutions, LLC 5201 Eden Avenue, Suite 250 Edina, Minnesota 55436 Victoria Holthaus, CPA Partner |Abdo September 12, 2023 22 Appendix C TEAM BIOS 23 Victoria Holthaus CPA Partner |Abdo Financial Solutions Municipal Advisor Representative (Series 50) Municipal Advisor Principal (Series 54) victoria.holthaus@abdofs.com P 952.715.3069 Vicki aims to simplify the complex for her clients. Her goal is to give them a solid understanding of their finances, so they can confidently plan ahead. She specializes in working with local governments and nonprofit agencies to strategize capital improvements, develop long-range financial plans, and troubleshoot accounting and financial challenges. She also provides process evaluation and process improvement services for nonprofit and private sector clients. Over the past several years, Vicki has helped many organizations with strategic upgrades to technology and software as they navigate new ways of interacting with constituents and customers. Along with the ability to creatively explain technical terms, Vicki has firsthand knowledge of the issues local governments often face. Prior to joining the firm, she served Minnesota municipalities and joint ventures in various finance and administrative roles. EDUCATION •Bachelor of Science in Accounting, National American University •Master of Ar ts in Public Administration, Hamline University •Minnesota Cer tified Municipal Clerk •Continuing professional education PROFESSIONAL MEMBERSHIPS •Minnesota and Arizona Society of Cer tified Public Accountants •American Institute of Certified Public Accountants •Minnesota Clerks and Finance Officers Association •Government Finance Officers Association of the United States and Canada •Minnesota and Arizona Government Finance Officers Association AFFILIATIONS •Hamline School of Business, Accounting Board Member •Arizona Women Leading Government Member QUALIFICATIONS •17 years of experience working with local governments and nonprofits in finance and administration •Experience with budgeting, capital planning, debt management, as well as being the process evaluation and improvement engagement lead •Previous speaker at MCFOA Municipal Clerks and Finance Officers Association, League of Minnesota Cities and has developed newsletter content on automation, long-term planning and process improvements TEAM MEMBER BIO abdosolutions.com |Edina, MN -Mankato, MN -Scottsdale, AZ 24 Annette Storm Manager |Abdo Financial Solutions annette.storm@abdofs.com P 952.449.6224 Annette joined the Firm in 2022 as a Manager in the Financial Solutions group. Prior to joining Abdo, Annette spent three years as the Director of Administrative Services and two years as the Assistant Finance Director for the City of Marshall and three years as an Accountant for Lyon County. She has a wealth of knowledge and experience in all aspects of governmental finance, including, but not limited to: budgeting, financial reviews, monthly and annual reporting, cash flow projects, economic development and software implementation. EDUCATION •Bachelor of Science in Accounting and Finance, Southwest Minnesota State University •Continuing professional education PROFESSIONAL MEMBERSHIPS •Minnesota Government Finance Officers Association •Government Finance Officers Association of the United States •Marshall, MN Young Professionals QUALIFICATIONS •9 years experience working with local governments •Experience in a variety of roles within local government, including, but not limited to: monthly and annual reporting, audit preparation and review, budget development and control, training and supervising staff, cash flow projections, and long-range planning •Experience in policy and procedures development •Leadership skills having managed finance teams/departments, participation in leadership meetings, and preparation of Council reports and attendance at City Council meetings •Proficient in Tyler Technologies Incode 9 and 10 software; including software conversion from version 9 to 10 along with account restructure •Proficient in AS400 County Tax Program, IFS Financial Software, Banyon and BS&A TEAM MEMBER BIO abdosolutions.com |Edina, MN -Mankato, MN -Scottsdale, AZ 25 Marvel Bruno Associate |Abdo Financial Solutions marvel.bruno@abdofs.com P 507.304.6898 Marvel joined the firm in 2022 with the Financial Solutions department. Prior to joining the team, he spent 10 years in the private industry where he specialized in the day-to-day operations of accounts payable. Marvel also supervised payroll for over 900 employees and helped implement new payroll processes. EDUCATION •Bachelor of Science Degree in Accounting, Mankato State University •Currently working to become a licensed CPA •Continuing professional education QUALIFICATIONS •10 years in the private sector •QuickBooks and Sage experience •Proficient with Microsoft products •Experience with accounts payable, payroll, and bank reconciliations. •Experience with reconciliation of contracts TEAM MEMBER BIO abdosolutions.com |Edina, MN -Mankato, MN -Scottsdale, AZ 26 STAFF REPORT Agenda Item: 10f. Council Meeting: September 14, 2023 Prepared By: Jessica Beise Topic: Finance Support Action Required: Approval Summary The City’s Finance Department will be down a staff member due to a planned leave of approximately three months. Staff would like to ensure that the City has adequate support for our team during the leave. Staff is proposing that AEM Financial Services who has provided audit prep services in the past be able to serve as technical support aiding as needed for the following: • Completion of the audit • Preparation of Final Tax Levy and State Reporting • Journal Entry Review • Bank Reconciliation Support • As Needed Technical Assistance for Finance Staff AEM is creating a proposal for their services which will be provided in advance of the meeting and will be sent by Tuesday, September 12th. Financial/Budget It is anticipated that there will be savings related to staff wages and should cover the costs associated with the assistance. Options 1. Authorize staff to enter into an agreement with AEM to provide finance support during the planned leave. Recommendation Authorize staff to enter into an agreement with AEM to provide finance support during the planned leave. Council Action Authorize staff to enter into an agreement with AEM to provide finance support during the planned leave. Attachments 1. Proposal from AEM (Provide electronically by Tuesday September 12). STAFF REPORT Agenda Item 10g. Council Meeting: September 14, 2023 Prepared By: Jessica Beise Topic: Interim City Administrator Options Action Required: Approval Summary Due to my resignation as City Administrator effective October 5, 2023. It is anticipated that the search for a permanent replacement will be completed in December 2023. Council has requested that prepare a recommendation for Interim City Administrator to serve in that role until a permanent appointment is made. In speaking with staff, one internal staff member has expressed interest in the Interim City Administrator. Director of Public Safety Gottschalk expressed interest in the role. Director of Public Safety Gottschalk is currently in the Police and Fire Pension and would be required to continue to spend at least 51% of his duties on police and fire business. Staff has also gathered the list from the League of Minnesota Cities for potential candidates for interim City Administrator candidates. This list outlines the potential candidates for interim City Administrator. There are pros and cons to an internal versus an external candidate for Interim City Administrator. Having an internal candidate allows for someone who knows the operations of the City versus an external candidate. An external candidate would need to understand the operations of the City. An internal candidate would be limited in their ability to complete previously assigned tasks. An external candidate would provide some additional bandwidth and allow for operations to continue. If an internal candidate is preferred, a resolution would be prepared at the next Council meeting, and they would be appointed to serve starting October 6, 2023.If an external candidate is preferred staff would ask Council to identify candidates off of the list provided by the League of Minnesota Cities. Staff would then contact candidates and suggest the Mayor and one other Councilor meet a few of the candidates and recommend an preferred candidate to serve as Interim. Financial/Budget Due to the wage and benefit savings, staff anticipate either a cost savings or the costs to be in the budgeted amount. Options 1.Discuss and provide feedback on the Interim City Administrator appointment. Recommendation Discuss and provide feedback on the Interim City Administrator appointment. If the Council moves forward with an internal candidate, staff would recommend if the duration of the interim period be extended that an external candidate be considered at that time. Council Action Discuss and provide feedback on the Interim City Administrator appointment. Attachments 1.List of Potential External Interim Administrator Candidates (Redacted) This list has been compiled by the League of Minnesota Cities. Last Updated: 12/2022 The League of Minnesota Cities offers this listing simply as a starting point in your city’s search for interim, temporary assistance. This listing has been gathered from people who have continued interest in working for cities based on their prior local government experience and has not been vetted nor is it endorsed by the League. As such, it is assumed each city will not only make contact with consultants listed to determine availability, experience and pricing, but also pursue appropriate background and reference check processes to determine match and suitability. For information on typical background checks, please refer to the League’s Hiring Chapter of the HR Reference Manual and the Hiring a City Manager or Administrator Toolkit. *Interim roles are italicized City Managers & Administrators Richard (Rick) Almich 30224 Lexington Road Le Sueur, MN 56058 Cell: 612-756-2805 Experience (pop. size size): 0-2,500 - Gaylord 2,500 – 5,000 – Le Seuer, Jackson Confirmed 8/2020 Diane Anastos 763-227-0365 anastos.diane@gmail.com linkedin.com/in/dianeanastos Experience (pop. size): 0-2,500 - Kenyon Other Experience: Planning in Golden Valley, Richfield Neighborhood Program Coordinator Avondale, AZ Confirmed 8/2021 Jerry Bohnsack 24254 Placid Dr. Deerwood, MN 56444 Cell: 612-756-4206 jerry.bohnsack@gmail.com Experience (pop. size): 0-2,500 - 2,500 – 5,000 – Pine City, Chisholm 5,000-10,000 – New Prague Jim Brimeyer 1306 Westwood Hills Rd St Louis Park, MN 55426 612-760-6626 brimgroup@aol.com Experience (pop. size): 0-2,500 – Spring Park, Kenyon 5,000-10,000 – 10,000-15,000 - 15,000 – 30,000 – 30,000+ - St. Louis Park Attachment: 10g1. 2 Other Experience: Executive Coach/Strategic Advisor www.skyehillcoaching.com Confirmed 9/2021 Other Experience: Interim Executive Director of the Lake Minnetonka Conservation District *Elected official experience Confirmed 8/2020 John Chattin 311 Estate Dr. Avon, MN 56310 218-368-9316 chattin@paulbunyan.net Experience (pop. size): 0-2,500 - 2,500 – 5,000 – Barnesville, Plainview 5,000-10,000 – 10,000-15,000 - 15,000 – 30,000 - Bemidji Confirmed 8/2021 Craig Dawson 1548 Fairmount Avenue Saint Paul, Minnesota 55105-2316 h/ 651.699.8689 cdawson956@hotmail.com Experience (pop. size): 0-2,500 – Excelsior, Lake St. Croix Beach 2,500 – 5,000 – 5,000-10,000 – Shorewood, Lake Elmo 10,000-15,000 - 15,000 – 30,000 - Oakdale Other Experience: Assistant CM – St. Louis Park, Eden Prairie, Maplewood Dept. Director – Minnehaha Creek Watershed District Confirmed 8/2021 Joel Dhein 1821 200th Ave. Mora, MN, 55051 320-333-9870 runcible.quince@gmail.com Experience (pop. size): 0-2,500 – Silver Lake, Buhl, Harmony, West Concord 2,500 – 5,000 – Cokato, Prescott WI, Mora Confirmed 8/2021 Michael Ericson C: 612-790-5166 h/o: 651-704-0397 maericson@yahoo.com Experience (pop. size): 0-2,500 – Landfall 2,500 – 5,000 – Centerville, Watertown 5,000-10,000 – 10,000-15,000 - 15,000 – 30,000 - Hugo Confirmed 8/2021 Susan Hall 4822 Hodgson Connection Shoreview, MN 55126 651-765-1960 sushall@yahoo.com Experience (pop. size): John Olinger 30675 Park Street, #311 P.O. Box 240 Lindstrom, MN 55045 651-226-9910 jolingerfamily@frontiernet.net Experience (pop. size): 3 0-2,500 - 2,500 – 5,000 – Osseo 5,000-10,000 – St. Anthony Village (Asst. CM) Confirmed 8/2020 2,500-5,000 – Lindstrom 5000-10,000 – Mahtomedi 15,000 – 30,000 – Richfield Confirmed 12/2022 David Lang, MCMC 460 First St. Hazel Run, MN 56241 Cell: 320-226-6696 langdavid6@gmail.com Experience (pop. size): 0-2,500 – Dundas, Ortonville *Elected official experience Confirmed 8/2020 Dale Powers 320-493-8930 dale.powers@midco.net Experience (pop. size): 0-2,500 – Birchwood Village, Lake St. Croix Beach, Eagle Lake 2,500 – 5,000 – Montrose, Albertville, Spring Valley Confirmed 9/2021 Doug Reeder 590 Broken Arrow Drive Chanhassen, MN 55317 Cell: 763-350-9709 Douglas.Reeder@yahoo.com Experience (pop. size): 0 - 2,500 - 2,500 – 5,000 – Osseo, Wayzata 5,000-10,000 – Victoria 10,000 - 15,000 - 15,000 – 30,000 – South St. Paul 30,000+ - Brooklyn Park, Maple Grove, Shakopee Confirmed 8/2021 David Schmidt 230 3rd Street East Wabasha, MN 55981 Mobile: 651.560.4081 daschmidt2013@gmail.com Experience (pop. size): 0-2,500 - 2,500 – 5,000 – Wabasha, Plainview 5,000-10,000 – 10,000-15,000 - 15,000 – 30,000 – 30,000+ - Moorhead Other Experience: Administrative and Economic Consultant - Buffalo County Planner Director - Town of Kittery, ME Principal Planner - City of Schenectady, NY Planning and Community Development Director, City of Washington, NC. City Planner, New Bern, NC Confirmed 9/2020 4 Shirley Schulte Cell: 763-439-3943 sslaterschulte@gmail.com Experience (pop. size): 0-2,500 – West Concord, Kimball 2,500 – 5,000 – 5,000-10,000 – Dayton 10,000-15,000 - 15,000 – 30,000 – Albert Lea (Clerk) Confirmed 9/2021 Ed Shukle 2991 Highview Lane Mound, MN 55364 612-269-7015 edshukle@frontiernet.net Experience (pop. size): 0-2,500 – Landfall, Lakeland 2,500 – 5,000 – Elko New Market 5,000-10,000 – Mound, Jordan, Victoria 10,000-15,000 - 15,000 – 30,000 – Farmington Other Experience: Deputy Division Manager of Public Services (Anoka County) Confirmed 9/2021 Mark Sievert mark_sievert@msn.com 30684 Chippewa Lane Bovey, MN 55708-5547 Experience (pop. size): 0-2,500 - 2,500 – 5,000 – 5,000-10,000 – Lake City 10,000-15,000 – Fergus Falls, Fairmont 15,000-30,000 – Albert Lea Other Experience: Exec. Director of Albert Lea HRA Confirmed 8/2021 Sunny Bjorklund Schultz Cell: 612-369-3794 setal4business@gmail.com Experience (pop. size): 0-2,500 – Starbuck, Richmond 2,500 – 5,000 – Greenfield Other Experience: Jordan, Carver Confirmed 9/2021 5 Robert J Wolfington, Jr rwolf1752@gmail.com 615 11th Street South Benson, MN 56215 Experience (pop. size): 0-2,500 - Rushford 2,500 – 5,000 – Benson 5,000-10,000 – 10,000-15,000 – 15,000-30,000 – Other Experience: United States Army Confirmed 8/2022 STAFF REPORT Agenda Item: 10h. Council Meeting: September 14, 2023 Prepared By: Jessica Beise Topic: Potential Boundary Change Process Action Required: Direction Summary Councilor Bottema requested a discussion be held on potentially leaving Hennepin County. The City of Champlin discussed the same topic at their August 28, 2023 meeting. Staff has attached the City of Champlin report to provide context. Financial/Budget Legal and staff costs may be incurred by investigating a boundary change further. Options 1. Discuss the boundary change process and provide direction to staff. Recommendation Discuss the boundary change process and provide direction to staff. Council Action Discuss the boundary change process and provide direction to staff. Attachments 1. City of Champlin – August 28, 2023 Work Session Packet Attachment: 10h1. STAFF REPORT Agenda Item: 11a. Council Meeting: September 14, 2023 Prepared By: Jessica Beise Topic: Public Works Administrative Assistant Hiring Action Required: None - Informational Summary Staff have been working to fill the Public Works Administrative Assistant role and began interviewing in June. On June 22, 2023 staff sought authorization to hire the Administrative Assistant position, which was granted to the City Administrator and Mayor. Staff reposted the position. Staff is conducting interviews and hopes to have a hiring recommendation presented to the Mayor the week of September 14. STAFF REPORT Agenda Item: 11b. Council Meeting: September 14, 2023 Prepared By: Jessica Beise Topic: September 28 Work Session and Groundbreaking Action Required: None - Informational Summary Director of Public Safety Gottschalk noted he will be out of the office on September 28 at a training and would not be available for the discussion of license plate readers. Staff would recommend cancelling the work session and rescheduling in November or December. Staff would also like to note that Comcast has scheduled a groundbreaking on September 28th at 5:00pm and they will be inviting the Council to attend. Staff will be noticing a quorum. City of Corcoran 2023 City Council Schedule Agenda Item: 14. Below is a tentative schedule for City Council meetings. The items and schedule are subject to change. September 26, 2023 – Annual Charter Commission Meeting • 4 Year Mayoral Term (Staff) • Voter Information (Staff) • Terms and Appointments (Staff) • Stagger Commission Terms (Guenthner) • Joint Council Meeting (Staff) September 28, 2023 • Progess Report – 2023 Goals and Measurables • Red Barn Pet Retreat CPA, RZ, PP, CUP and SP (city file 23-008) • Sunram IUP (city file 23-015) • Corcoran Storage II (city file 23-016) • Kariniemi -Jensen revised OS&P concept (city file 23-018) • Southfork Village Concept Plan (city file 23-020) • Funding Plan for Hackamore and City Center Drive and 79th Place – 2023A Bonds and ARPA • Draft 2024 Enterprise Fund Budgets • Planning Project Update • Closed Session – Litigation Update October 12, 2023 Work Session • City Administrator Finalists October 12, 2023 • Follow Up – Met Council - Density • Trail Maintenance Discussion • Public Hearing Notice October 26, 2023 Work Session • City Logo October 26, 2023 • Planning Project Update • Robbie Kottke - Years of Service Recognition (5 Years) • Ordinance Amendment – Accessory Structures • Ordinance Amendments – Code Clean Up November 6, 2023 – Special Meeting • City Administrator Interviews Page 2 of 2 November 9, 2023 • Discuss the Assessor Contract – Need to Give Notice of Renewal by March 1, 2024 – If RFP Start in December • Public Hearing - Charter Amendment • Charter Amendment Adoption • Draft 2024 Fee Schedule November 20, 2023 (Monday Meeting Due to Holiday) • Park Signs Discussion • Planning Project Update December 18, 2023 (Monday Meeting - Only Meeting in December ) • Truth and Taxation Hearing • Final 2024 Budget and Levy • 2024 Wage Schedule • 2024 Enterprise Fund Budget • 2024 Fee Schedule Adoption • Planning Project Update Additional Future Meetings