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2023-08-24 Council Agenda Packet
Corcoran City Council Agenda August 24, 2023 - 7:00 pm REVISED 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Commission Representatives * 5. Open Forum – Public Comment Opportunity 6. Presentations/Recognitions a. Years of Service Recognition--Paula Steelman (15 Years) 7. Consent Agenda a. December 2022 Council Minutes* b. Financial Claims* c. Approving Resolution 2023-68 Bennett Garage CUP* d. Water Treatment Plant-Pay Request 3* 8. Planning Business -- Public Comment Opportunity a. Corcoran Garages II* 9. Unfinished Business – Public Comment Opportunity a. City Center Drive and 79th Place Street and Utility Improvements-Bid Award* b. Recognizing Night to Unite Participants and Donations* c. City Administrator Search Process Update* d. Request for Proposals and Qualifications* e. Added: Finance Financial Assistance Request* 10. New Business – Public Comment Opportunity a. Resident Garage 22355 Oakdale Drive* b. Organics Recycling Requirements* c. Public Hearing: Cannibis, Edible Cannabinoids, & Drug Paraphernalia Ordinance* i. Regulation Discussion d. Public Hearing: Adopt Interim Moritorium Ordinance* i. Moritorium Discussion e. Fund Transfers* f. Create and Amend Funds* g. Tuition Reimbursement Request – Wayne Barnhart* 11. Staff Reports a. Planning and Project Update* 12. Closed Session a. City Center Drive Improvements b. PIDs - 23 -119 -23 -43-0004 and 23-119-23-43-0003 c. Diamond Lake Regional Trail 13. 2023 City Council Schedule* 14. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID : 840 8850 6834 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/84088506834 visit http://www.zoom.us and enter Meeting ID: 840 8850 6834 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov Corcoran City Council Agenda August 24, 2023 - 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Commission Representatives* 5. Open Forum – Public Comment Opportunity 6. Presentations/Recognitions a. Years of Service Recognition--Paula Steelman (15 Years) 7. Consent Agenda a. December 2022 Council Minutes* b. Financial Claims* c. Approving Resolution 2023-68 Bennett Garage CUP* d. Water Treatment Plant-Pay Request 3* 8. Planning Business -- Public Comment Opportunity a. Corcoran Garages II* 9. Unfinished Business – Public Comment Opportunity a. City Center Drive and 79th Place Street and Utility Improvements-Bid Award* b. Recognizing Night to Unite Participants and Donations* c. City Administrator Search Process Update* d. Request for Proposals and Qualifications* 10. New Business – Public Comment Opportunity a. Resident Garage 22355 Oakdale Drive* b. Organics Recycling Requirements* c. Public Hearing: Cannibis, Edible Cannabinoids, & Drug Paraphernalia Ordinance* i. Regulation Discussion d. Public Hearing: Adopt Interim Moritorium Ordinance* i. Moritorium Discussion e. Fund Transfers* f. Create and Amend Funds* g. Tuition Reimbursement Request – Wayne Barnhart* 11. Staff Reports a. Planning and Project Update* 12. Closed Session a. City Center Drive Improvements b. PIDs - 23-119-23-43-0004 and 23-119-23-43-0003 c. Diamond Lake Regional Trail 13. 2023 City Council Schedule* 14. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 840 8850 6834 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/84088506834 visit http://www.zoom.us and enter Meeting ID: 840 8850 6834 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov STAFF REPORT Agenda Item: 4. Summary The advisory commission representatives for the August 24, 2023, Council meeting are as follows: • Planning Commission: Lindsay Jacobs • Parks and Trails Commission: Judy Strehler Financial/Budget N/A Council Action N/A Attachments N/A Council Meeting: August 24, 2023 Prepared By: Topic: Action Required Informational STAFF REPORT Agenda Item: 7a. Council Meeting: August 24, 2023 Prepared By: Michelle Friedrich Topic: Draft Council Minutes – December 2022 Action Required: Informational Summary The draft Council Minutes for December 2022 will be emailed on Tuesday, August 22, with hard copies provided to Council the evening of the August 24 meeting. Attachments (Hard copies will be provided August 24, 2023) 1. Draft Council Minutes – December 8, 2022 2. Draft Council Minutes – December 22, 2022 Agenda Item 7b. Council Meeting Date:8/24/2023 Prepared By:Maggie Ung Amount Project name $0.00 -$ $859,940.12 859,940.12$ 156,957.83$ 1,016,897.95$ Date Paid to Amount Description 8/4/2023 ADP 345.64$ Payroll Processing Fee 8/7/2023 RevTrak 188.57$ Credit Card Fee 8/8/2023 InvoiceCloud 1,392.20$ Credit Card Fee 8/10/2023 ADP 119,905.79$ Net Payroll and Taxes 8/11/2023 Optum Bank 4,278.28$ Employee HSA 8/11/2023 MN PERA 25,157.52$ Employee Pension 8/14/2023 MN State - Empower 5,604.98$ Employee Deferred Comp/Healthcare Savings 8/15/2023 MN Dept of Revenue 25.00$ Fuel License Renewal 8/15/2023 MN Dept of Revenue 59.85$ Fuel Tax Total 156,957.83$ TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements ALL OTHER FINANCIAL CLAIMS Check Register (See attached Check Detail Registers) Total Checks Total of Auto Deductions FINANCIAL CLAIMS CHECK RANGE FUND #500 ESCROW CLAIMS Paid to SEE THE REGISTER FOR #500 CLAIMS Total Total Fund #500 = (See attached Payments Detail) CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 1/8Page: 08/18/2023 02:53 PM User: mung DB: Corcoran EXP CHECK RUN DATES 08/09/2023 - 08/24/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34159 34159180.00 08/09/2308072023BACKGROUND CHECKS - FALL BASEBALL MN BCA08/07/23100-45100-50300 180.00 Total For Check 34159 Check 34160 3416030.00 08/24/23082420232023 SUMMER SOCCER REFEREEADAH SWANSON08/16/23100-45100-50300 30.00 Total For Check 34160 Check 34161 34161130.57 08/24/233700219CITY HALL PEST CONTROLADAMS PEST CONTROL, INC.08/03/23100-41900-50401 130.57 Total For Check 34161 Check 34162 341629.36 08/24/2315939YEARS OF SERVICE BLOCKALTA08/15/23100-41900-50210 9.36 Total For Check 34162 Check 34163 3416397.14 08/24/231VHC-PYDG-FRRVNIGHT TO UNITE SUPPLIES (POPCORN BAMAZON CAPITAL SERVICES07/31/23202-42100-50210 97.14 Total For Check 34163 Check 34164 3416427.46 08/24/232391718UNLEADED 87 FUELBEAUDRY OIL COMPANY08/03/23100-41900-50212 3416433.94 08/24/232396412UNLEADED 87BEAUDRY OIL COMPANY08/11/23100-41900-50212 341641,249.39 08/24/232391718UNLEADED 87 FUELBEAUDRY OIL COMPANY08/03/23100-42100-50212 341641,544.42 08/24/232396412UNLEADED 87BEAUDRY OIL COMPANY08/11/23100-42100-50212 3416496.11 08/24/232391718UNLEADED 87 FUELBEAUDRY OIL COMPANY08/03/23100-43100-50212 34164898.00 08/24/232391717ULS #2 DYED FUELBEAUDRY OIL COMPANY08/03/23100-43100-50212 34164118.80 08/24/232396412UNLEADED 87BEAUDRY OIL COMPANY08/11/23100-43100-50212 34164635.32 08/24/232396411ULS DYED FUELBEAUDRY OIL COMPANY08/11/23100-43100-50212 4,603.44 Total For Check 34164 Check 34165 3416519.56 08/24/23003P45780NUT-SPRINGBOYER FORD TRUCKS INC07/26/23100-42100-50220 19.56 Total For Check 34165 Check 34166 341661,762.90 08/24/23OE-QT-73686-1COPY PAPERBUSINESS ESSENTIALS08/07/23100-41900-50200 1,762.90 Total For Check 34166 Check 34167 341673,000.00 08/24/23GR22-00223100 LARSEN RD GRADING 22-002 ESCCAPSTONE HOMES08/15/23100-00000-22205 3,000.00 Total For Check 34167 Check 34168 3416892.34 08/24/239884559-7 07/20PUBLIC WORKS GAS BILL 06/28/23-07/CENTERPOINT ENERGY 08/02/23100-43100-50380 92.34 Total For Check 34168 Check 34169 3416915.00 08/24/2308-2023GAS BILL JULY 2023CENTERPOINT ENERGY 08/08/23100-41900-50381 3416920.46 08/24/2308-2023GAS BILL JULY 2023CENTERPOINT ENERGY 08/08/23100-43100-50381 35.46 Total For Check 34169 Check 34170 34170133.06 08/24/234164177351CITY HALL MATSCINTAS - 47008/09/23100-41900-50400 3417016.20 08/24/234164882073LG BATH TOWELCINTAS - 47008/16/23100-42100-50400 3417082.82 08/24/234163484882CRT CABINET/TOWELCINTAS - 47008/02/23100-43100-50400 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 2/8Page: 08/18/2023 02:53 PM User: mung DB: Corcoran EXP CHECK RUN DATES 08/09/2023 - 08/24/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34170 3417024.20 08/24/234163484873MICROFIBER WIPECINTAS - 47008/02/23100-43100-50400 3417055.12 08/24/234163484765BATH TOWELSCINTAS - 47008/02/23100-43100-50400 3417055.12 08/24/234164177321LG BATH TOWELSCINTAS - 47008/14/23100-43100-50400 3417038.11 08/24/234164177369CRT BLUE/MATSCINTAS - 47008/09/23100-43100-50400 341706.00 08/24/234164177433DISP MAT SERVICECINTAS - 47008/09/23100-43100-50400 3417024.20 08/24/234164882068GRAY MICROFIBER WIPE/BATHROOM MATCINTAS - 47008/16/23100-43100-50400 3417055.12 08/24/234164882080LG BATH TOWELSCINTAS - 47008/16/23100-43100-50400 3417082.82 08/24/234164882089CRT CABINET/SM SHOP TOWELSCINTAS - 47008/16/23100-43100-50400 34170194.17 08/24/234163484964UNIFORMSCINTAS - 47008/02/23100-43100-50417 34170194.17 08/24/234164177540UNIFORMSCINTAS - 47008/09/23100-43100-50417 34170194.17 08/24/234164882181UNIFORMSCINTAS - 47008/16/23100-43100-50417 1,155.28 Total For Check 34170 Check 34171 3417127.89 08/24/236620-08.20236620 COUNTY RD 116 IRRIGATION UB BCITY OF CORCORAN07/31/23100-41900-50382 3417170.96 08/24/2307312023CITY PARK - 20200 CO RD 50 07/2023 CITY OF CORCORAN07/31/23100-45200-50382 3417198.85 08/24/236604-07-236604 WILDFLOWER TRL CITY OF CORCORAN07/31/23100-45200-50382 197.70 Total For Check 34171 Check 34172 34172295.05 08/24/23179567709PW INTERNET JULY 2023COMCAST - 93089903508/01/23100-43100-50380 295.05 Total For Check 34172 Check 34173 34173126.62 08/24/2308052023PHONE SERVICES 08/10/23-09/09/23COMCAST 004489308/05/23100-43100-50321 126.62 Total For Check 34173 Check 34174 341741,825.00 08/24/2335580832G RAM MEMORYCOMPUTER INTEGRATION TECH08/08/23100-41920-50221 341743,350.00 08/24/23355285IT SUPPORT SERVICE JULY 2023COMPUTER INTEGRATION TECH07/31/23100-41920-50300 341741,827.20 08/24/23355720MONTHLY BILLING FOR AUGUST 2023 (OCOMPUTER INTEGRATION TECH08/15/23100-41920-50300 341744,419.75 08/24/23356253MANAGED SERVICES MONTHLY BILLING FCOMPUTER INTEGRATION TECH08/15/23100-41920-50300 11,421.95 Total For Check 34174 Check 34175 3417560.00 08/24/23082420232023 SUMMER SOCCER REFEREECOOPER HENSEL08/16/23100-45100-50300 60.00 Total For Check 34175 Check 34176 34176560.00 08/24/2308-20232023 COUNTRY DAZE BEAN BAG TOURNAMCORCORAN COMMUNITY FUND08/15/23100-45100-50300 560.00 Total For Check 34176 Check 34177 34177705.16 08/24/23072023K9 VET CARECORCORAN PET CARE CENTER, LL08/14/23100-42100-50438 705.16 Total For Check 34177 Check 34178 3417865.52 08/24/23114X92835301OFFICE WATERCULLIGAN BOTTLED WATER07/31/23100-41900-50210 65.52 Total For Check 34178 Check 34179 34179470.25 08/24/23165900FLANGED JOURNAL ROLLERCUTTER SALES INC08/08/23100-45200-50210 470.25 Total For Check 34179 Check 34180 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 3/8Page: 08/18/2023 02:53 PM User: mung DB: Corcoran EXP CHECK RUN DATES 08/09/2023 - 08/24/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34180 34180227.00 08/24/239933764-INTRAFFIC COUNTERS BATTERY REPLACEMEDIAMOND TRAFFIC PRODUCTS08/03/23100-43100-50210 227.00 Total For Check 34180 Check 34181 34181894.00 08/24/23INV0151FLAGSDISPLAY SALES COMPANY08/09/23100-41900-50210 894.00 Total For Check 34181 Check 34182 34182126.64 08/24/23959077PUBLIC NOTICE FOR HORSESHOE BEND DECM PUBLISHERS INC08/03/23100-43100-50350 126.64 Total For Check 34182 Check 34183 3418377.22 08/24/2395543BACKGROUND CHECKSEMPLOYEE RELATIONS, INC.07/31/23100-43100-50300 34183253.00 08/24/2395543BACKGROUND CHECKSEMPLOYEE RELATIONS, INC.07/31/23100-45100-50300 330.22 Total For Check 34183 Check 34184 341842,335.20 08/24/230517681WATER METERFERGUSON WATERWORKS #251808/15/23601-49400-50227 2,335.20 Total For Check 34184 Check 34185 3418515.00 08/24/231000210609VIEW RECORDED DOCUMENTSHENNEPIN COUNTY ACCOUNTS REC08/03/23100-41910-50300 341852.50 08/24/231000210609VIEW RECORDED DOCUMENTSHENNEPIN COUNTY ACCOUNTS REC08/03/23100-42400-50300 17.50 Total For Check 34185 Check 34186 341861,442.97 08/24/231000210855PD RADIO FLEET/MESB FEE AND CAD BIHENNEPIN COUNTY TREASURER08/03/23100-42100-50323 1,442.97 Total For Check 34186 Check 34187 34187323.88 08/24/231000210922PW RADIO FLEET/MESB FEE JULY 2023HENNEPIN COUNTY TREASURER08/03/23100-43100-50323 323.88 Total For Check 34187 Check 34188 341881,000.00 08/24/23BLD22-0010BLD 23-0002 21400 LARKIN ROADINTREPID REMODELING08/14/23100-00000-32100 1,000.00 Total For Check 34188 Check 34189 3418914.90 08/24/236689-08.2023UB REFUND FOR ACCOUNT: 20006689-15LENNAR HOMES OF MN08/14/23601-00000-22200 341897.09 08/24/236701-08.2023UB REFUND FOR ACCOUNT: 20006701-15LENNAR HOMES OF MN08/14/23601-00000-22200 341893.23 08/24/236665-08.2023UB REFUND FOR ACCOUNT: 20006665-15LENNAR HOMES OF MN08/14/23601-00000-22200 3418911.86 08/24/236595-08.2023UB REFUND FOR ACCOUNT: 20006595-66LENNAR HOMES OF MN08/14/23601-00000-22200 341893.24 08/24/2319908-08.2023UB REFUND FOR ACCOUNT: 20019908-64LENNAR HOMES OF MN08/14/23601-00000-22200 341897.40 08/24/236688-08.2023UB REFUND FOR ACCOUNT: 20006688-15LENNAR HOMES OF MN08/14/23601-00000-22200 341897.50 08/24/236655-08.2023UB REFUND FOR ACCOUNT: 20006655-15LENNAR HOMES OF MN08/14/23601-00000-22200 3418937.30 08/24/2319917-08.2023UB REFUND FOR ACCOUNT: 20019917-64LENNAR HOMES OF MN08/14/23601-00000-22200 3418913.24 08/24/236668-08.2023UB REFUND FOR ACCOUNT: 20006668-15LENNAR HOMES OF MN08/14/23601-00000-22200 3418921.95 08/24/236664-08.2023UB REFUND FOR ACCOUNT: 20006664-15LENNAR HOMES OF MN08/14/23601-00000-22200 3418911.15 08/24/2319921-08.2023UB REFUND FOR ACCOUNT: 20019921-64LENNAR HOMES OF MN08/14/23601-00000-22200 3418951.64 08/24/2319929-08.2023UB REFUND FOR ACCOUNT: 20019929-64LENNAR HOMES OF MN08/14/23601-00000-22200 3418944.18 08/24/2319941-08.2023UB REFUND FOR ACCOUNT: 20019941-64LENNAR HOMES OF MN08/14/23601-00000-22200 3418915.78 08/24/2319944-08.2023UB REFUND FOR ACCOUNT: 20019944-64LENNAR HOMES OF MN08/14/23601-00000-22200 341891.67 08/24/236639-08.2023UB REFUND FOR ACCOUNT: 20006639-15LENNAR HOMES OF MN08/14/23601-00000-22200 34189276.23 08/24/2319912-08.2023UB REFUND FOR ACCOUNT: 20019912-64LENNAR HOMES OF MN08/14/23601-00000-22200 3418939.47 08/24/2319933-08.2023UB REFUND FOR ACCOUNT: 20019933-64LENNAR HOMES OF MN08/14/23601-00000-22200 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 4/8Page: 08/18/2023 02:53 PM User: mung DB: Corcoran EXP CHECK RUN DATES 08/09/2023 - 08/24/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34189 3418943.92 08/24/2319928-08.2023UB REFUND FOR ACCOUNT: 20019928-64LENNAR HOMES OF MN08/14/23601-00000-22200 3418938.49 08/24/2319945-08.2023UB REFUND FOR ACCOUNT: 20019945-64LENNAR HOMES OF MN08/14/23601-00000-22200 3418962.21 08/24/236605-08.2023UB REFUND FOR ACCOUNT: 20006605-15LENNAR HOMES OF MN08/14/23601-00000-22200 341894.56 08/24/236640-08.2023UB REFUND FOR ACCOUNT: 20006640-15LENNAR HOMES OF MN08/14/23601-00000-22200 341893.09 08/24/2319948-08.2023UB REFUND FOR ACCOUNT: 20019948-64LENNAR HOMES OF MN08/14/23601-00000-22200 3418956.41 08/24/236470-08.2023UB REFUND FOR ACCOUNT: 20006470-71LENNAR HOMES OF MN08/14/23601-00000-22200 341896.70 08/24/236437-08.2023UB REFUND FOR ACCOUNT: 20006437-71LENNAR HOMES OF MN08/14/23601-00000-22200 34189101.52 08/24/236604-08.2023UB REFUND FOR ACCOUNT: 20006604-15LENNAR HOMES OF MN08/14/23601-00000-22200 3418933.49 08/24/2319973-08.2023UB REFUND FOR ACCOUNT: 20019973-64LENNAR HOMES OF MN08/14/23601-00000-22200 341891.27 08/24/236641-08.2023UB REFUND FOR ACCOUNT: 20006641-15LENNAR HOMES OF MN08/14/23601-00000-22200 3418911.79 08/24/236413-08.2023UB REFUND FOR ACCOUNT: 20006413-71LENNAR HOMES OF MN08/14/23601-00000-22200 341893.34 08/24/236613-08.2023UB REFUND FOR ACCOUNT: 20006613-15LENNAR HOMES OF MN08/14/23601-00000-22200 934.62 Total For Check 34189 Check 34190 3419030.00 08/24/23082420232023 SUMMER SOCCER REFEREELUCY PENNINGS08/16/23100-45100-50300 30.00 Total For Check 34190 Check 34191 341912,849.29 08/24/2307312023LABOR RELATIONS SERVICE FEES JULY MADDEN, GALANTER, HANSEN LLP08/11/23100-41600-50300 2,849.29 Total For Check 34191 Check 34192 3419292,506.23 08/24/2321744WATER USAGE 3RD QUARTER 2023CITY OF MAPLE GROVE06/30/23601-49400-50310 92,506.23 Total For Check 34192 Check 34193 341931,750.00 08/24/2308172023DEPENDENT CARE REIMBURSEMENTMATTSON, KEVIN08/17/23100-00000-21710 1,750.00 Total For Check 34193 Check 34194 34194525.00 08/24/2300008028SHARED SIGNAL LIGHTSCITY OF MEDINA08/01/23100-43100-50381 525.00 Total For Check 34194 Check 34195 341952.38 08/24/2320617ADAPTERMENARDS MAPLE GROVE08/02/23100-45200-50210 2.38 Total For Check 34195 Check 34196 3419617,081.40 08/24/230001160602WASTE WATER SERVICES 09/2023METROPOLITAN COUNCIL ENVIRO08/02/23602-49450-50312 17,081.40 Total For Check 34196 Check 34197 34197119,280.00 08/24/2307312023JULY 2023 SAC CHARGESMETROPOLITAN COUNCIL08/01/23602-00000-20800 34197(1,192.80)08/24/2307312023JULY 2023 SAC CHARGESMETROPOLITAN COUNCIL08/01/23602-00000-36200 118,087.20 Total For Check 34197 Check 34198 3419841,202.95 08/24/23JC10942CITY HALL ROOFMINNESOTA EXTERIORS COMMERCI07/28/23416-41900-50520 41,202.95 Total For Check 34198 Check 34199 341991,360.00 08/24/23431826EMPLOYMENT PHYSICALMN OCCUPATIONAL HEALTH06/30/23100-42100-50300 34199659.00 08/24/23434792EMPLOYMENT PHYSICALMN OCCUPATIONAL HEALTH07/31/23100-43100-50300 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 5/8Page: 08/18/2023 02:53 PM User: mung DB: Corcoran EXP CHECK RUN DATES 08/09/2023 - 08/24/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34199 2,019.00 Total For Check 34199 Check 34200 34200415.00 08/24/23081720232023 MRPA ANNUAL CONFERENCE ENROLLMN RECREATION/PARK ASSOC08/17/23100-45100-50207 415.00 Total For Check 34200 Check 34201 34201937.50 08/24/238281688057CHARGERMOTOROLA SOLUTIONS INC08/09/23100-42100-50210 34201426.00 08/24/238281688629LIION BATTERYMOTOROLA SOLUTIONS INC08/10/23100-42100-50210 1,363.50 Total For Check 34201 Check 34202 342021.47 08/24/23488602O RINGSNAPA AUTO PARTS - Corcoran08/11/23100-43100-50210 342024.00 08/24/23488243TRICO FORCE BLADESNAPA AUTO PARTS - Corcoran08/09/23100-43100-50210 3420231.98 08/24/234887308TRICO FORCE BLADENAPA AUTO PARTS - Corcoran08/04/23100-43100-50210 3420236.49 08/24/23489206SOLENOIDNAPA AUTO PARTS - Corcoran08/15/23100-43100-50220 73.94 Total For Check 34202 Check 34203 342033,150.00 08/24/2370442023 FINANCIAL MANAGEMENT PLANNORTHLAND SECURITIES, INC.08/07/23100-41500-50300 3,150.00 Total For Check 34203 Check 34204 34204140.00 08/24/2320445BATTERY PAKNORTHWEST LASERS & INSTRUMEN07/31/23100-43100-50225 140.00 Total For Check 34204 Check 34205 34205259.78 08/24/23PS0028171-1PARTSNUSS TRUCK & EQUIPMENT08/03/23100-43100-50220 259.78 Total For Check 34205 Check 34206 342061,767.25 08/24/2352172675SUPPLIESNUTRIEN AG SOLUTIONS, INC.07/25/23100-45200-50221 1,767.25 Total For Check 34206 Check 34207 3420736.32 08/24/23324329748001CITY HALL OFFICE SUPPLIESODP BUSINESS SOLUTIONS, LLC07/26/23100-41900-50200 3420714.99 08/24/23324331838001PLANNING COMMISIONER NAME SIGNODP BUSINESS SOLUTIONS, LLC07/27/23100-41910-50210 51.31 Total For Check 34207 Check 34208 3420839.60 08/24/2308152023PARK RENTAL REFUNDRAVIKUMAR P KHAMAR08/15/23100-00000-34700 39.60 Total For Check 34208 Check 34209 34209315.24 08/24/230894-006323607CITY HALL GARBAGE JULY 2023REPUBLIC SERVICES07/31/23100-41900-50380 3420997.30 08/24/230894-006324461PUBLIC WORKS GARBAGE JULY 2023REPUBLIC SERVICES07/31/23100-43100-50380 34209872.09 08/24/230894-006321001CITY RECYCLING JULY 2023REPUBLIC SERVICES07/31/23100-43201-50300 3420968.09 08/24/230894-006325646WILDFLOWER PARK GARBAGE JULY 2023REPUBLIC SERVICES07/31/23100-45200-50380 34209136.21 08/24/230894-00632449CITY PARK GARBAGE JULY 2023REPUBLIC SERVICES07/31/23100-45200-50380 1,488.93 Total For Check 34209 Check 34210 34210544,500.00 08/24/23227704426 PAY 3NE WATER SUPPLY - WATER TREATMENT RICE LAKE CONSTRUCTION GROUP08/07/23601-00000-16500 34210(27,225.00)08/24/23227704426 PAY 3NE WATER SUPPLY - WATER TREATMENT RICE LAKE CONSTRUCTION GROUP08/07/23601-00000-20610 517,275.00 Total For Check 34210 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 6/8Page: 08/18/2023 02:53 PM User: mung DB: Corcoran EXP CHECK RUN DATES 08/09/2023 - 08/24/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34211 3421137.55 08/24/231928805444SWIVEL HITCHRIGID HITCH08/09/23100-43100-50220 34211449.93 08/24/231928805443HITCH WITH CONNECTING SUPPLIESRIGID HITCH08/09/23100-43100-50220 487.48 Total For Check 34211 Check 34212 3421230.00 08/24/23082420232023 SUMMER SOCCER REFEREERILEY FREED08/16/23100-45100-50300 30.00 Total For Check 34212 Check 34213 342131,000.00 08/24/23BLD23-0002BLD22-0010 21400 LARKIN ROADRJP CONSTRUCTION07/31/23100-00000-22206 1,000.00 Total For Check 34213 Check 34214 34214(52,693.32)08/24/2314332BOBCAT WIDE TRACK B4SB34864RTL EQUIPMENT06/09/23416-00000-39101 3421466,745.32 08/24/2314332BOBCAT WIDE TRACK B4SB34864RTL EQUIPMENT06/09/23416-45200-50580 14,052.00 Total For Check 34214 Check 34216 3421621.49 08/24/23609992ANVIL STEEL HANDLETRACTOR SUPPLY CREDIT PLAN07/18/23100-45200-50210 21.49 Total For Check 34216 Check 34217 34217250.00 08/24/2316277MNGFOA - 2023 ANNUAL MNGFOA CONFERCREDIT CARD PURCHASES08/03/23100-41500-50207 34217248.58 08/24/2316552B3144230ARROWWOOD - MNGFOA CONFERENCE LODGCREDIT CARD PURCHASES08/03/23100-41500-50207 34217337.55 08/24/2309082023RIVER CITY EXTREME - EMPLOYEE RECOCREDIT CARD PURCHASES08/15/23100-41900-50210 3421741.04 08/24/232314LOCKSMENARDS MAPLE GROVE08/07/23100-42100-50200 34217(750.00)08/24/23070296BCA TRAINING REFUND - ANDRESSBCA TRAINING08/09/23100-42100-50207 3421760.00 08/24/23634200SHIFT SCHEDULING 08/09/23-09/09/23FLEETIO08/09/23100-42100-50300 3421761.47 08/24/23076090CUB FOOD - TRAINING BREAKFASTCREDIT CARD PURCHASES08/07/23100-43100-50207 3421769.92 08/24/23075325HARBOR FREIGHT - TIRE STEEL HUBCREDIT CARD PURCHASES08/03/23100-45200-50221 342178.64 08/24/2307272023TARGET - NIGHT TO UNITE SUPPLIESCREDIT CARD PURCHASES07/27/23202-42100-50210 3421750.47 08/24/2306254SAM'S CLUB - NIGHT TO UNITE CANDYCREDIT CARD PURCHASES07/27/23202-42100-50210 34217455.64 08/24/231860SAM'S CLUB - NIGHT TO UNITE COOKIECREDIT CARD PURCHASES07/31/23202-42100-50210 3421744.26 08/24/232856MICHAELS - NIGHT TO UNITE SUPPLIESCREDIT CARD PURCHASES07/27/23202-42100-50210 3421723.96 08/24/2399000770257COUNTRY DAZE ICECREDIT CARD PURCHASES08/12/23202-42100-50210 342178.08 08/24/23593ROGERS TRUE VALUE - NIGHT TO UNITE CREDIT CARD PURCHASES08/01/23202-42100-50210 34217248.79 08/24/23121812A-Z RESTAURANT EQUIP - NIGHT TO UNCREDIT CARD PURCHASES08/01/23202-42100-50210 3421750.66 08/24/235361WALMART - COUNTRY DAZE FREEZE POPSCREDIT CARD PURCHASES08/07/23202-42100-50210 34217272.52 08/24/232000110WALMART - NIGHT TO UNITE FOOD AND CREDIT CARD PURCHASES08/01/23202-42100-50210 3421716.35 08/24/235035TOM THUMB - NIGHT TO UNITE SALT ANCREDIT CARD PURCHASES08/01/23202-42100-50210 342172.84 08/24/23009036WALMART - NIGHT TO UNITE SUPPLIESCREDIT CARD PURCHASES08/01/23202-42100-50210 3421719.31 08/24/23046673MICHAEL - NIGHT TO UNITE HAND STAMCREDIT CARD PURCHASES08/01/23202-42100-50210 34217233.43 08/24/23213717245005HOMETOWNE PIZZA - NIGHT TO UNITE ECREDIT CARD PURCHASES08/01/23202-42100-50210 1,753.51 Total For Check 34217 Check 34218 34218210.33 08/24/239940571819PD/CH CELL PHONE 06/27/23-07/26/23VERIZON WIRELESS07/26/23100-41900-50321 34218516.20 08/24/239940571819PD/CH CELL PHONE 06/27/23-07/26/23VERIZON WIRELESS07/26/23100-42100-50321 34218479.88 08/24/239940571819PD/CH CELL PHONE 06/27/23-07/26/23VERIZON WIRELESS07/26/23100-42100-50323 1,206.41 Total For Check 34218 Check 34219 3421936.00 08/24/2381848COLIFORM TESTWATER LABORATORIES, INC. 08/15/23601-49400-50300 36.00 Total For Check 34219 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 7/8Page: 08/18/2023 02:53 PM User: mung DB: Corcoran EXP CHECK RUN DATES 08/09/2023 - 08/24/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34220 34220374.20 08/24/23930012GRADER TIRE MOUNTWESTSIDE WHOLESALE TIRE08/02/23100-43100-50220 374.20 Total For Check 34220 Check 34221 34221114.42 08/24/2335030682724UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT08/10/23100-00000-22205 34221163.12 08/24/2335030682724UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT08/10/23100-00000-22205-007 34221465.22 08/24/2335030682724UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT08/10/23100-00000-22205-056 342211,085.17 08/24/2335030682724UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT08/10/23100-00000-22205-065 34221467.48 08/24/2335030682724UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT08/10/23100-00000-22205-087 34221265.22 08/24/2335030682724UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT08/10/23100-00000-22205-098 342211,874.80 08/24/2335030682724UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT08/10/23100-41900-50381 3422159.83 08/24/2335030682724UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT08/10/23100-42151-50381 34221198.31 08/24/2335030682724UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT08/10/23100-43100-50381 3422195.52 08/24/2335030682724UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT08/10/23100-45200-50381 3422171.82 08/24/2335030682724UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT08/10/23601-49400-50380 34221242.68 08/24/2335030682724UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT08/10/23602-49450-50380 3422199.34 08/24/2335030682724UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT08/10/23604-43160-50381 5,202.93 Total For Check 34221 Check 34222 3422220.71 08/24/238388584469820 CO RD 101 WATER METERXCEL ENERGY08/01/23601-49400-50381 20.71 Total For Check 34222 Check 34223 34223368.98 08/24/23839179928BELLWETHER - STREET LIGHTSXCEL ENERGY08/03/23100-00000-22205-087 368.98 Total For Check 34223 Check 34224 3422426.72 08/24/238396394699700 CTY RD 19 STREET LIGHTXCEL ENERGY08/07/23100-43100-50381 26.72 Total For Check 34224 Check 34225 34225283.68 08/24/239008858425PUBLIC WORKS CLEANING SUPPLIESZEP SALES & SERVICE08/10/23100-43100-50210 283.68 Total For Check 34225 Check 34226 34226(139.98)08/24/23CM296933SHIRT INVOICE CORRECTIONSTREICHER'S POLICE EQUIPMENT08/10/23100-42100-50417 34226487.90 08/24/23I1649307CNEW HIRE UNIFORM - BOHLSENSTREICHER'S POLICE EQUIPMENT08/10/23100-42100-50417 347.92 Total For Check 34226 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 8/8Page: 08/18/2023 02:53 PM User: mung DB: Corcoran EXP CHECK RUN DATES 08/09/2023 - 08/24/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number 54,462.88 Fund 100 GENERAL FUND 1,532.09 Fund 202 CITY COMMUNITY EVENTS 55,254.95 Fund 416 CAPITAL-EQUIPMENT CERTS 613,179.58 Fund 601 WATER 135,411.28 Fund 602 SEWER 99.34 Fund 604 STREET LIGHT Fund Totals: 859,940.12 Total For All Funds: Page 1 of 8 STAFF REPORT Agenda Item 7c. City Council Meeting: August 24, 2023 Prepared By: Natalie Davis McKeown Topic: Bennett Garage CUP (PID 05-119-23-34-0019) (City File No. 23-014) Action Required: Approval 1. Application Request Lee Bennett, the applicant, requests approval of a conditional use permit (CUP) for a garage with a sidewall height of greater than 10’ located in the front/side yard for his property at 10208 Hage Drive. 2. Planning Commission Review The Planning Commission held a public hearing on this item at their August 3, 2023, meeting. No public comments were received. The Planning Commission unanimously (4-0; Commissioner Van Den Einde absent) recommended approval of the application and the resolution as drafted. 3. Context Zoning and Land Use The proposed property is guided for Rural/Ag Residential and zoned Rural Residential (RR). The property has an existing single-family home with an attached garage. Most of the property appears to be within the Shoreland Overlay District for Rush Creek. The property is outside of the Metropolitan Urban Service Area (MUSA). Surrounding Properties All surrounding properties are guided for Rural/Ag Residential, within the RR district, and outside of the MUSA. Some properties to the north, east, and south appear to be within the Shoreland Overlay District. Natural Characteristics of the Site Figure 1 Site Location Page 2 of 8 The 2040 Comprehensive Plan’s Natural Resource Inventory Areas map does not appear to identify natural communities within the property, but a creek and floodplain forest are identified to the east of the subject property. According to the Hennepin County Natural Resources Map, the northeast corner of the property contains a small portion of a seasonally flooded basin or flat that is part of the larger wetland complex consisting of the creek to the east. It was determined the proposed location of the structure will not affect this larger complex. A portion of Rush Creek is located within the adjacent property to the east, and the Shoreland Overlay District extends 300’ from the Ordinary High-Water Level (OHWL) of Rush Creek. Per the City’s Zoning Map, a majority of the subject property is within the Shoreland Overlay. Figure 2 Hennepin County Natural Resources Map 4. Analysis Planning staff coordinated review of the request for consistency with the Comprehensive Plan, Zoning Ordinance, City Code requirements, and City policies. The City Engineer’s comments are incorporated into this staff report. The detailed comments are included in the attached Engineering Memo, and the approval conditions require compliance with the Memo. The City’s discretion in approving or denying a CUP is limited to whether the proposed request meets the standards outlined in the City Code. If it meets these standards, the City must approve the CUP. I. Accessory Structure CUP Page 3 of 8 The applicant proposes to construct a detached garage of 1,040 square feet within their front/side yard on a 1.53- acre parcel. Location and Setbacks The structure is proposed to be placed in the front/side yard which is allowed. The garage meets the 10’ minimum separation from the residence. The structure is closest to the side property line to the north where a 20’ setback is required. The proposed placement meets this requirement and far exceeds the front and rear setbacks (50’ and 15’ respectively). The proposed structure is placed within the Shoreland Overlay District. An unsewered property requires accessory structures to be placed at least 100’ from the Ordinary High- Water Level (OHWL) of the tributary river or stream. Since the structure is nearly 200’ away from the property line and the OHWL is located on the adjacent property to the east, this standard is satisfied. Size Section 1030.020 of the Zoning Ordinance allows an accessory building footprint of 1,375 square feet for a 1.53-acre lot. There are no other detached structures on the property. There is an existing attached garage of roughly 1,059 square feet. The first 1,000 square feet of attached accessory structure space does not count towards the footprint limit. However, the amount in excess of 1,000 square feet (59 square feet) does count towards the limit. Altogether, the applicant proposes 1,099 square feet of accessory structure space subject to the footprint limit. This complies with the standard. Should the applicant need to expand his accessory structure space in the future, he can expand by another 276 square feet as well as one additional detached structure can be added if it does not exceed 200 square feet (as this is a specific exemption from the footprint limit). Additionally, the impervious surface coverage of the lot area within the Shoreland Overlay District must not exceed 25% of the lot area. Based on staff’s best estimate, the Figure 3 Site Plan Page 4 of 8 plan appears to comply with this standard with roughly 8,200 square feet of impervious surface coverage where an estimated 11,900 square feet is allowed. Building Height The building is located in the front/side yard and is limited to a maximum sidewall height of 10’. To accommodate the garage door necessary to fit the applicant’s RV and groundskeeping equipment, the applicant requests a sidewall height of 12’. This can be granted through a CUP. The building does not exceed the 35’ height limit for the RR district, and the building does not exceed the 25’ height limit for the Shoreland Overlay district. Figure 4 Front Elevation Architectural Standards The plans show a typical detached garage with the use of stone veneer wainscot and lap siding on the front elevation in addition to an architecturally styled garage door with windows. This provides architectural interest on the most visible façade. The other elevations incorporate windows with a door located on the east (noted as “right”) elevation. Page 5 of 8 The building plans confirm the use of lap siding and timberline shingles (AKA architectural shingles that utilize asphalt and granules). The plans also note the siding, shingles, and soffit/fascia are intended to match the house. This complies with the material standards for accessory structures. The Zoning Ordinance requires eaves (i.e., the underside or soffits on the side) of at least 12” and overhangs (i.e., the edge extending over the front and rear elevations) of at least 18” for buildings with a sidewall height of 12’. The plans show eaves of 24” which exceed the minimum requirement. However, the overhangs are only 12”. A condition of approval is for the plans to be revised for the overhangs to meet the 18” minimum. Figure 5 Cross Section Grading and Drainage Page 6 of 8 The Engineering Memo notes that the grading plan is required to show a swale along the north property line to convey increased volume of drainage created by the garage. Revised plans were received by the applicant on August 2, 2023, and Engineering confirmed the requirements of their Memo are satisfied. Accessory structures within the Shoreland Overlay must be at least 2 feet above the regional flood elevation. The flood elevation, per the FEMA Flood Map Service Center, appears to be 951 feet. The proposed finished floor elevation (FFE) for the structure is 970.3 and far exceeds this requirement. Conditional Use Permit Standards The applicant requests a CUP to exceed the maximum sidewall height as allowed by Section 1030.020, Subd. 5(D). This provision in City Code allows any building to exceed the allowable building height with a CUP. In order to grant a CUP, the following standards must be met: 1. The proposed use shall be in conformance with all City regulations. The proposed use is in conformance with the City regulations. The proposed improvements meet setbacks, the accessory structure footprint, architectural requirements, and the requirements of the Shoreland Overlay. The taller building sidewall is required to accommodate storage of the applicant’s personal vehicles and equipment. A condition of approval included in the resolution is that the structure cannot be used for commercial uses without a separate approval for a home occupation. 2. A certificate of survey shall be required that identifies all existing structures on site, including buildings, septic sites, and wells. In addition, the survey shall include the proposed structure, flood plain, wetlands, and any recorded easements. The applicant submitted a certificate of survey and site plan that show the required features. 3. Applicable criteria as outlined in Section 1070.020 (Conditional Use Permits) of the Corcoran Zoning Ordinance. Staff finds that the taller building height would comply with the standards as follows: a. Compliance with and effect upon the Comprehensive Plan, including public facilities and capital improvement plans. The proposed taller building has no impact on the Comprehensive Plan. Page 7 of 8 b. The establishment, maintenance, or operation of the conditional use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals, or comfort. The CUP for the taller building would not be detrimental to or endanger the public health, safety, morals, or comfort of the surrounding neighborhood. The building would be below the 35’ maximum building height allowed for principal buildings in the RR district and is below the 25’ maximum height allowed in the Shoreland Overlay. The building would meet or exceed all setback requirements for the RR and Shoreland Overlay districts. c. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. Staff does not find reason to believe the CUP for the taller building would be injurious to the use and enjoyment of the surrounding properties for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. The proposed building is below the maximum building height and meets or exceeds all required setbacks. The structure may go as far to improve enjoyment of nearby properties and protect property values by providing interior storage for the applicant’s RV and personal equipment. d. The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. The surrounding properties are used for a mix of residential and agricultural uses. The proposed building does not preclude improvement or further development of the surrounding properties. e. Adequate public facilities and services are available or can be reasonably provided to accommodate the proposed use. Adequate public facilities are available to accommodate the proposed use. The taller building will not impact the demand for services. f. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. The proposed structure complies with the district regulations for the RR and Shoreland Overlay Page 8 of 8 g.The conditional use and site conform to performance standards as specified by this Chapter. With the proposed conditions of approval, the structure will comply with the performance standards for accessory structures. 4.The building materials standards required by this Section have been met. As noted previously, the applicant proposes to use lap siding and timberline shingles. These materials comply with the building materials allowed for accessory structures on properties less than 2 acres. 5.The proposed building will be compatible with surrounding land uses. The proposed use is compatible with the surrounding land uses. 5. Recommendation Staff recommends approval of Resolution 2023-68 approving the CUP for a detached garage exceeding a sidewall height of 10’ in the front/side yard. Attachments: 1.Resolution 2023-68 Approving the CUP for the Detached Structure. 2.Applicant Narrative. 3.Site Plan revised 7/31/2023. 4.Building Plans. 5.Engineering Memo. City of Corcoran August 24, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-68 Page 1 of 3 Motion By: Seconded By: A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR A DETACHED STRUCTURE FOR LEE BENNETT AT 10208 HAGE DRIVE (PID 05-119-23-34-0019) (CITY FILE 23-014) WHEREAS, Lee Bennett, the applicant and landowner, requests approval of a conditional use permit to allow an accessory building with a sidewall height of 12’ at property legally described as follows: See Attachment A WHEREAS, the Planning Commission reviewed the conditional use permit request at a duly called Public Hearing and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request, subject to the following findings and conditions: 1.A conditional permit is approved, in accordance with the application received by the City on June 4, 2023, and additional information received on June 27, 2023, June 28, 2023, and August 2, 2023. 2.The applicant shall comply with all conditions of the City Engineer’s memo dated July 13, 2023. 3.A conditional use permit is approved to allow a 1,040 sq. ft. accessory building with sidewalls taller than 10 feet in the front/side yard, based on the finding that that conditional use permit standards in section 1070.020 have been satisfied. 4.The structure cannot be used for commercial purposes unless the applicant applies for City approval of a home occupation and such approval is granted. 5.Prior to issuance of a building permit, the following must be submitted for review and approval by the City: a.The applicant must revise the building plans to reflect overhangs of at least 18”. b.The applicant/landowner must record the approving resolution at Hennepin County and provide proof of recording to the City. City of Corcoran August 24, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-68 Page 2 of 3 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 24th day of August 2023. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk City of Corcoran August 24, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-68 Page 3 of 3 ATTACHEMENT A Lot 2, Block 1, Acre Lake 3rd Addition, Hennepin County, Minnesota N 88°25'03" W 406.23S 01°34'57" W 179.02 S 07°24'57" W 105.98HAGE DRIVE101010 1010 4.6 20.6970.3969.8968.3966.2965.7965.8967.1968.015"inv=964.15963.9964.6965.7965.615"inv=961.66961.8961.4960.3C15"inv=959.35959.8962.5963.1963.8963.4965.5965.6964.7965.0964.2960.8963.1965.7965.8966.6966.6967.9968.3969.8970.1969.9970.3 970.1970.3FFE970.9969.2968.6968.1969.0969.2WWell968.2WWell969.8969.4968.0968.1966.4963.6962.8965.49 6 2 . 8 954.8956.5958.5960.5960.6960.8961.3959.5956.8953.5955.9956.59 5 8 . 0964.8964.5964.2966.4967.2966.6968.2966.6965.7967.8969.1970.0965.1964.9968.3965.6EElec.Box2.018.02.026.034.011.0 6.0156.010.0 30.022.0 2.014.0 28.514.0 33.514 96696496296095895695496 8 970 956 958 960962964966968968966 964962960960966968966 23.829.6 29.8 965.9960.8955.0954.4Top Spike970.05Top Spike966.62962.1966.326'0"40'0"26'0"40'0"FFE =970.320.03.5%L=47.85R=470.00=05°50'00"Drainage & Utility EasementS 87°49'24" W 393.87BuildingResidenceConc.padBuildingDrainfield AreaBuildingC o n c r e t eD r i v e w a yGarage15.0015.0015.008.00964966970968 Step Footing as requiredSept ic Co ve rs 15" CMPF:\survey\acre lake 3rd - hennepin\2-1\01 Surveying - 88678\01 CAD\01 Source\01 Survey Base.dwgBasis forbearings isassumedSurveyors Certificate970.3Proposed Garage FloorType of Building000.0x000.0Denotes Wood Hub Set for excavation onlyDenotes Existing ElevationDenotes Proposed ElevationDenotes Surface DrainageDenotes Iron MonumentDenotes Found Iron MonumentDenotes Proposed ContoursDenotes Existing ContoursNOTE: Proposed grades are subject to results of soil tests.Proposed building information must be checked withapproved building plan and development or gradingplan before excavation and construction.Proposed grades shown on this survey areinterpolations of proposed contours from thedrainage, grading and/or development plans.NOTE: The relationship between proposed floorelevations to be verified by builder.NOTE: The only easements shown are from plats ofrecord or information provided by client.Benchmark:Drawn BySignedGregory R. Prasch, Minn. Reg. No. 24992Scale: 1" = 40'F.B.No.Project No. 88678CI certify that this survey, plan, or report was prepared by me or under mydirect supervision and that I am a duly Licensed Land Surveyor under thelaws of the State of Minnesota.revAddress:Legal Description7601 73rd Avenue NorthMinneapolis, Minnesota 55428(763) 560-3093DemarcInc.com-Garage Construction Staking Survey For:10208 Hage DriveRogers, MNSurveyed this 27th day of June 2023. LEE BENNETT Lot 2, Block 1, ACRE LAKE 3RDADDITIONHennepin County, MinnesotaProperty located in Section5, Township 119, Range 23,Hennepin County, MinnesotaSLAB ON GRADE07-31-23 Proposed Contours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emo To: Natalie Davis McKeown Planner From: Kent Torve, PE City Engineer Project: Bennett Garage CUP Date: July 13, 2023 Document: The Bennett Garage CUP grading plan provided by DeMarc Land Surveying and Engineering dated 06/27/2023. Existing Drainage The existing drainage pattern is split towards the front yard (Hage Drive road ditch) and also across property line to the north. Garage Drainage The garage will create some increased volume, therefore a grading plan is required with the building permit application that shows a swale along the north property line to convey garage drainage to the low area at the rear (east) lot line. The swale can be located within the drainage easement along the north lot line. It is recommended to protect the existing septic field during grading. Memo To: Kevin Mattson, PE, PW Director From: Ash Hammerbeck, PE Steve Hegland, PE Project/File: 227704426 Date: August 7, 2023 Subject: Corcoran WTP - Pay Application #3 Council Action Requested Staff is recommending Council to approve Pay Application #3 for the Corcoran Water Treatment Plant Project to Rice Lake Construction Group in the amount of $517,275.0000. Summary Rice Lake continued work on the project, including surveying, earthwork, structural testing, lower level base slab, clearwell bottom slab and reinforcing steel, backwash tank walls, floor drains and obtaining the necessary utilities and materials. This pay request is for the work performed through 7/31/2023. The signed payment request form and pay application is attached for review. Total Contract Value to Date $ 16,728,200.00 Work Completed to Date $ 1,424,000.00 5% Retainage $ 71,200.00 Amount Paid to Date $ 835,525.00 Total Pay App #3 $ 517,275.00 Engineer’s Recommendation We have reviewed the request and recommend approving Pay Application #3 to Rice Lake Construction Group in the amount of $ 517,275.00 for the work completed and materials stored to date. Agenda Item: 7d. Page 1 of 21 STAFF REPORT Agenda Item: 8a. City Council Meeting: August 24, 2023 Prepared By: Kendra Lindahl, AICP Topic: Rezoning, Site Plan, Variances and Conditional Use Permit for Corcoran Storage II at 23730 Highway 55 (PID 31-119- 23-33-0001) (City file no. 23-016) Action Required: Denial Review Deadline: September 8, 2023 1. Request The applicant, Craig Scherber of Scherber and Associates, LLC, is requesting approval of a rezoning, site plan, variances and conditional use permit to allow for the development of six new buildings as part of a proposed mini storage/self storage facility. The six buildings will be subdivided into smaller storage spaces for rent. The applicant is requesting to rezone the property located at 23730 Highway 55 from Urban Reserve (UR) district to Light Industrial (I-1) district. A conditional use permit is required for the proposed “mini storage/self storage facilities” use which is permitted as a conditional use in the I-1 district. The applicant is also requesting variances to allow: a.Development of the parcel within the Municipal Urban Service Area (MUSA) in advance of municipal sewer and water utilities being available to serve the area, b.Provision of the required buffer yard area outside of the parcel boundaries where they are required on the perimeter of the lot, extending out to the property line and c.A 20-foot setback adjacent to residential where 50-feet is required. 2.Planning Commission Review The Planning Commission reviewed this item at a public hearing at their August 3rd meeting. Other than the applicant, there was no one present to speak on this item. The Planning Commissioners stated that they felt that the applicant could meet the setbacks and provide the buffers on site as required and the variance standards were not met for those items. However, there was some support for the variance to allow development advance of municipal sanitary sewer and water if all other ordinance standards were met. The Planning Commission voted 4-0 to recommend denial of the request. Page 2 of 21 3. Context Zoning and Land Use The property is guided Light Industrial in the 2040 Comprehensive Plan and zoned UR district. The site is within the MUSA and is included in the Future Study Area for sanitary sewer as identified in the Comprehensive Plan. There is an existing single family residence and two detached accessory structures, all of which will be removed as part of the proposed development. Surrounding Properties The property that surrounds the site to the north and east is guided Light Industrial and zoned Urban Reserve. The site abuts the City of Greenfield to the west and the City of Medina to the south (across Highway 55). The property to the west, within Greenfield, is zoned Rural Residential and the property to the south, within Medina, is zoned Rural Residential-Urban Reserve. The existing use of the surrounding properties appears to be agricultural and single family residential. The site also abuts Highway 55 to the south. Natural Characteristics of the Site The 2040 Comprehensive Plan Natural Resources Inventory Areas Map does not identify any significant natural plant communities within the proposed site. There are trees along the west property line and patches of woods throughout the east half the property that extends beyond the north and east property lines. A wetland delineation report provided by the applicant indicates there is a small portion of wetland in the southeast corner of the site. 4. Analysis Staff has reviewed the application for consistency with the Comprehensive Plan, Zoning Ordinance and City Code requirements, as well as City policies. The City Engineer’s and Public Safety Committee’s comments are incorporated into this staff report and the detailed comments are included in the attached engineering memo and Public Safety Committee memo. The draft approval conditions require compliance with the memos. A. Level of City Discretion in Decision Making The City has a relatively high level of discretion in approving or denying a rezoning application. The proposed zoning for a property must be consistent with the City’s Page 3 of 21 Comprehensive Plan. If the proposed zoning is not consistent with the Comprehensive Plan the City must deny the rezoning application. The City’s discretion in approving a site plan is limited to whether or not the plan meets the standards outlined in the Zoning Ordinance. The City must approve the site plan if it meets these standards. The City’s discretion in approving or denying a conditional use permit is limited to whether or not the proposed request meets the standards outlined in the City Code. If it meets these standards, the City must approve the conditional use permit. The City has a higher level of discretion with a variance because the burden of proof is on the applicant to show that the variance standards have been met. B. Consistency with Ordinance Standards Rezoning The site is currently zoned UR district and the applicant is requesting the site be rezoned to I-1 district. The rezoning request shall be evaluated by the following factors from Section 1070.010, Subd. 2 of the Zoning Ordinance: A. The proposed action has been considered in relation to the specific policies and provisions of and has been found to be consistent with the City Comprehensive Plan, including public facilities and capital improvement plans. The proposed mini storage/self storage facility is consistent with the policies and provisions for the I-1 district in the Comprehensive Plan, which intends to provide areas for manufacturing, warehousing, automotive, trucking office and other related uses throughout the I-1 district, except that the I-1 standards in Section 1040.125 of the Zoning Ordinance states “New development within this district will be allowed only when a full range of municipal services and facilities are available to serve the area.” The applicant is requesting a variance to allow development in advance of municipal sewer and water being available. This is discussed in the variance section of the staff report. The City could find that development of this site in advance of municipal sewer and water is premature development and is inconsistent with the Comprehensive Plan. The Future Land Use Map from the Comprehensive Plan designates the property at 23730 Highway 55 as Light Industrial. If the City Council believes that the variance standards have been met to allow development in advance of municipal services, the City could find that the proposed action is consistent with plans for public facilities and capital improvements and require the developer to connect to those utilities once they are available. Page 4 of 21 B. The proposed action meets the purpose and intent of this Ordinance or, in the case of a map amendment, it meets the purpose and intent of the individual district. The proposed mini storage/self storage use of the site meets the purpose and intent of the Light Industrial district which is to provide a full range of industrial, manufacturing, warehousing and similar uses. C. There is adequate infrastructure available to serve the proposed action. The applicant has indicated that the mini storage/self storage facility will not require sewer and water to operate. Fire protection will be provided exterior fire walls and fire department connections to the rear sides of Buildings C and D. The proposed use will not have any demand for municipal or private sewer and water; therefore, there is adequate infrastructure available to serve the proposed use. D. There is adequate buffer or transition provided between potentially incompatible districts. Adjacent properties to the south and west are within the jurisdiction of other cities. A buffer yard is provided in the west portion of the site and Highway 55 buffers the site from properties to the south. Buffer yards are provided along the north and east property lines and are situated both on and off-site. These buffer yards do not comply with the ordinance standards and the applicant is requesting multiple variances from the buffer yard standards. The variances are discussed in the variance section of the staff report. If the City Council approves the variances, the City could find that the landscaping provided within the buffer yards and existing trees within the off-site buffer yards will provide an adequate buffer between the site and adjacent properties. If the City Council does not approve the buffer yard variances, the applicant would need to revise the plans to comply with the buffer yard standards and the City would then be able to find that adequate buffer is provided. Site Plan The request is for approval of a site plan to allow a mini storage/self storage facility use in the I-1 district. The proposed development includes six buildings and a total of 56 individual rental storage units. The existing buildings and on-site utilities will be removed. Page 5 of 21 Lot Standards and Setbacks Lot standards for the I-1 district are as follows: I-1 District Standards Proposed Mini Storage/Self Storage Facility Minimum lot area 1 acre 4.87 acres Minimum lot width 100 feet 751 feet Minimum lot depth 200 feet 223 feet Setbacks Front, from major roadways 100 feet 100 feet Front, from all other streets 50 feet 51.1 feet* Side 20 feet 29.8 feet Rear 20 feet 20 feet Adjacent to residential 50 feet 20 feet Maximum Principal Building Height 45 feet 20 feet Maximum impervious surface coverage 70% 45.2% * Setback measured from proposed Building B to the future street easement. The proposed development complies with the lot standards for the I-1 district with the exception of a reduced 20-foot setback from residential property to the north and east where a 50-foot setback is required. A variance from the required building setback to residential property is discussed further in this report. Design Guidelines and Architecture The proposed development is subject to the performance standards in Section 1060 of the Zoning Ordinance and the Southwest District Design Guidelines in Appendix A of the Zoning Ordinance. Plans for the proposed development show six buildings ranging in height from 18.4- to 19.8-feet tall. The number of units ranges from 5 to 11 units per building for a total 56 rental units. Building materials include gray integral color concrete block walls with wainscot of a contrasting color in the same material, lap siding for the sides of gabled roofs and asphalt shingles. The material for the lap siding is not provided in the architectural plans. City Code permits fiber cement siding and does not permit vinyl siding; however, other materials deemed appropriate may be approved Page 6 of 21 subject to review by the Zoning Administrator. Staff has included a condition the applicant provide detailed descriptions of the proposed building materials. The south elevations of the buildings that front Highway 55 include windows, gables and cantilevered elements with lap siding, which provide visual contrast and break up the long stretch of building facades. The north elevation of the northern buildings has windows to break up the long elevations but not the change in materials or building articulation. The building materials comply with ordinance standards for design and architecture. • The design guidelines in Appendix A of the Zoning Ordinance state “Buildings should be designed with quality materials on all sides; all facades shall be articulated with a variety of materials, glazing or other details to add visual interest, although the front façade may have a unique design or more significant glazing; long blank exterior surfaces shall be avoided.” The City Council should discuss whether these building elevations comply with these guidelines and whether vinyl siding would be acceptable (if proposed). Additionally, foundation planting shrubs are proposed along the south, east and west perimeters of buildings, which provide visual interest along the building walls. The design guidelines for commercial development in the Southwest District, while minimal, call for high quality business parks with well-landscaped setbacks and buffers. The orientation of buildings and individual unit entrances generally face away from adjacent residential properties. Landscape buffer yards are also provided and are discussed further in this report. Like the Garages Two project by the same developer planned east of this site, no trash enclosure is proposed. Tenants are responsible for disposal of trash off-site. Lighting Plans do not indicate the location for any proposed lighting; however, for safety we expect that some lighting will be provided. The applicant shall be required to update plans to show the location of proposed building and freestanding lighting. A light fixture cut sheet and photometric plan shall be provided to ensure compliance with the Zoning Ordinance standards for lighting. Parking The site plan shows a bituminous parking surface with concrete curb and gutter. No designated parking spaces are provided on the site. The applicant’s narrative indicates there will be no public traffic, extended on-site employee presence or overnight parking allowed. Customers will be able to park in the drive aisle in front of their units on a temporary basis to load and unload materials from the unit, the plans show 50- to 65- feet of separation between buildings, which would be adequate for parking in front of a unit and allowing traffic to pass unobstructed. Page 7 of 21 The applicant has submitted a sample lease agreement, which indicates that no parking of vehicles is permitted outside of the units and no overnight parking is permitted on site. To enforce the overnight parking rule, the property will be equipped with surveillance equipment and a controlled gate to restrict access to customers only. Streets and Access Access to the mini storage/self storage facility is provided through a 24-foot wide private driveway along the west property line that connects to Highway 55 to the south. The driveway narrows to approximately 21 feet in width where a gate is proposed to restrict access to the site. There is an existing driveway to the residential building that will be removed with the redevelopment. MnDOT approval must be obtained by the applicant for the new access from Highway 55. The Southwest District Design Guidelines indicate that future driveways and other direct access to new developments from Highway 55 shall not be permitted. As shown on the Southwest District map, a street extension is shown along the west side of the proposed development. The plans provide a street easement for the future street. An encroachment agreement is necessary for the access drive located within the street easement. The driveway will be removed once the street is constructed and the mini storage/self storage facility will then have access from the new public street. This has been allowed for other developments in the City. This has been included as a condition of approval. The future street is positioned along the boundary between the Cities of Corcoran and Greenfield. Development of the future street will be done in coordination with the City of Greenfield. The Public Safety Committee requires that a turning radius exhibit be provided to the City for review and approval to ensure adequate space is provided for emergency vehicles to maneuver within the site. Staff has included the requirement that a turning radius exhibit be provided as a condition of approval. Page 8 of 21 Grading The City Engineer’s memo provides detailed comments on the proposed development. There are three existing road signs that are not shown on the plans which will be impacted by grading and installation of site improvements. The signs are in the Highway 55 right-of- way where the proposed access drive is located. The plans must be revised to show the signs and proposed relocation areas (subject to MNDOT approval). There are 3:1 slopes around the perimeter of the buildings where required landscaping and buffer yards are necessary. The slope can make it difficult to install the required number of plant materials and ensure they adequately grow and provide a transitional buffer. Signage One 15 square foot sign is proposed on the west façade of Building A for owner and lease contact information. Signs in the industrial districts are restricted to 10% of the primary building face; it appears the proposed signage complies with this standard. Further details for the proposed sign shall be provided with a sign permit application. The sample lease agreement provided by the applicant indicates no tenant signage is allowed by the business. Rental units will have unit number identification signs by the entrance to each unit. Utilities The existing septic and well systems will be removed and abandoned according to MPCA and MDH requirements. Development of the site does not include any new well or septic utilities. The proposed mini storage/self storage facility will not have any extended employee or customer presence and does not necessitate the installation of on-site well and septic. The site is located within the MUSA and is required to connect to municipal services prior to any new development; however, municipal services are not available to the site at this time. The applicant has requested variance from the requirement to connect with municipal services is discussed further in this report. Staff has included a condition that connections to municipal services shall be required once they are available to connect with the site. Page 9 of 21 Stormwater Management The City Engineer’s memo provides detailed comments on stormwater management for the site. The proposed stormwater management basin is situated in the south half of the property. Stormwater is ultimately discharged off-site via an existing MnDOT culvert and the applicant is required to obtain MnDOT approval. Wetlands A wetland report has been completed showing a small wetland in the southeast corner of the site. Section 1050.010 establishes standards for the wetland overlay district. Wetland buffer monuments are required at each lot line where it crosses a wetland buffer and where needed to indicate the contour of the buffer, with a maximum spacing of 200 feet along the buffers edge. Plans show a 25-foot wetland buffer with adequate signage to delineate the wetland buffer edge. The developer shall be responsible for installation and maintenance of the wetland buffer in compliance with City standards. A detailed planting plan must be provided for review and approval by the City. Landscaping and Buffer Yards The Southwest District Design Guidelines recommend landscaping should be designed to work with the existing topography of the area, preserving the rolling hills and natural view corridors. In this case, the majority of the site will be graded and most of the existing vegetation will be removed. The grading plan shows that the finished floor elevations for the proposed buildings will be approximately 8- to 9-feet higher than the finished grades at the north and east property lines. For the development, Section 1060.070 of the Zoning Ordinance requires one overstory tree per 1,000 square feet of gross building floor area or one tree per 50 lineal feet of site perimeter, whichever is greater, and one understory shrub for each 300 square feet of gross building floor area or one shrub per 30 lineal feet of site perimeter, whichever is greater. The Zoning Ordinance standards require 50 overstory trees and 167 shrubs for the proposed development (i.e. the “development trees”). Plans show 61 overstory trees and 181 shrubs, which exceeds the required number of development trees. Section 1060.070 of the Zoning Ordinance also requires buffer yards and buffer yard plantings be provided when a developing property is adjacent to or across a local street from property in a less intensive zoning district. Buffer yards are required to be located on the outer perimeter of a parcel, extending to the parcel boundary line. Buffer yards must be located within permanent easements. The Zoning Ordinance requires the provision of buffer yards shall be responsibility of the more intensive use. The variance for off-site buffer yard easements is discussed further in the variance section of this report. The applicant is proposing to utilize off-site vegetation as natural buffers on adjacent property in lieu of providing the required buffer yard plant materials. The proposed off- site natural buffers may only be accepted if the variance for off-site buffer yard Page 10 of 21 easements are approved. The ordinance gives the City Council discretion to accept major roadways and existing wooded areas as acceptable methods for establishing a buffer yard transition. Staff does not believe the provided plans include enough information to ensure compliance. If the City Council allows the off-site buffer, the applicant must provide a tree survey to ensure the existing woods provide an adequate buffer yard transition. The applicant is only proposing to preserve existing natural vegetation outside the perimeter of the site within the 20-foot off-site buffer yard is proposed to the north and east. No vegetation is proposed to be preserved on-site and no buffer yard plant materials are proposed within the on-site buffer yard easements where off-site vegetation is proposed to be preserved. The applicant must provide a tree survey that shows the proposed off-site natural vegetation will serve as an adequate transition buffer if the Council supports this off-site buffer. No buffer yard is provided along the south property line as the ordinance allows the Council to waive the buffer requirements on the south because the residential property in Medina is separated from this site by a major roadway (Highway 55). Property to the west is within the City of Greenfield and zoned Rural Residential district. A Class D 50-foot-wide buffer yard is provided along the west side of the development, but the landscaping does not meet the minimum ordinance requirements. A 40-foot wide future street easement is provided along the west property line. The future street easement could serve as a natural buffer yard to the west; the classification for the future road is not shown on the Comprehensive Plan. - The City Council should discuss whether a buffer yard is required for property outside of the City of Corcoran’s boundaries. (There is no exception in the ordinance and staff believes it is required.) - If a buffer yard is required along the west property line, the City Council should also discuss whether the future street easement could be used as a natural buffer to meet the buffer yard requirements. This industrial site is abutting residentially zoned property in the City of Corcoran on the north and west. As such, the minimum number of required overstory trees, understory trees and shrubs for both the development and buffer yards is shown in the table below. Staff believes that the intent of the buffer yard standards is to have buffer yard plant materials in addition to the required development trees; however, the ordinance does not specifically state this as requirement. If the City Council determines that development trees may be used to fulfill the buffer-yard tree requirements there will be an adequate number of overstory trees and shrubs to comply with the overstory tree requirements, but some plant materials will need to be relocated to buffer yard areas. Plans must also be revised to provide the minimum number of understory trees. The applicant is proposing to provide half the required buffer yard on the north and west on the adjacent property. If the buffer landscaping is required in addition to the Page 11 of 21 development landscaping and off-site natural buffers are not accepted, the applicant will need to provide additional plant materials to comply with total number of required buffer yard plant materials and development trees as shown in the table below: Required Overstory Trees Required Understory Trees Required Shrubs Development Trees 50 N/A 167 Class D 40-foot Buffer Yard (Northwest) 20 30 60 Class D 50-foot Buffer Yard (West) 14 21 42 TOTAL 84 51 269 The buffer zone shown on the west property and the western 300 feet of the north property line are the only areas where the applicant is showing buffer trees will be planted. However, neither area meets minimum buffer yard planting requirements and must be revised to show compliance regardless of the City Council recommendations regarding off-site buffer yards and whether the development trees can be used to meet the buffer yard landscape requirements. - The Ordinance does not explicitly require buffer materials in addition to the minimum number development trees. However, staff believe the intent is to require the buffer yard plant materials in addition to the minimum number of development trees as has been required for building setback through additional landscaping standards. The applicant is requesting a variance and the additional trees could be required as a condition of the variance. The City Council should provide direction and this could be clarified as part of an ordinance amendment for simple housekeeping items planned for consideration over the winter. The applicant has requested variances from the required buffer yard standards to: 1. Utilize required development trees to meet buffer yard plant requirements. 2. Provide the required buffer yard easement area on- and off-site. The approval of these variances will impact whether the applicant must revise plans to provide on-site buffer-yard easements and/or the required amount of buffer yard plant materials for the whole site. These variances are discussed in detail further in this report. Conditional Use Permit The applicant is requesting a conditional use permit to allow “self storage facilities” for the site. Section 1040.090, Subd. 4 of the Zoning Ordinance allows the landowner to request a conditional use permit if they comply with the following standards: Page 12 of 21 1. Units are to be used for dead storage only. Units are not to be used for retailing, auto repair, human habitation, or any commercial activity, except as allowed by this Section. Units will be leased to companies and private individuals for storage of items ranging from company vehicles, supplies, automobiles, recreational vehicles, trucks and trailers. No commercial-type vehicles will be allowed within the units. No public traffic or extended employee presence will be allowed. The applicant has also indicated no outdoor storage or outside over-night parking of any kind will be allowed. The City has approved other self-storage projects and has determined that commercial businesses using the units for storage is allowed. 2. Combining office and/or retail space with a self-service storage facility may be allowed by Conditional Use Permit. Combining office and/or retail space with the proposed mini storage/self storage facility is not proposed. The mini storage/self storage facility will not allow for retail or leasing office operations because no bathroom facilities will be provided on site. Signage on proposed Building A will provide prospective customers with contact details for renting units. 3. Storage of hazardous or flammable materials is prohibited. Staff has included a condition that the storage of hazardous or flammable materials is prohibited. 4. No exterior storage is allowed. The applicant has indicated that no exterior storage or over-night parking is allowed on the site. To that effect, the applicant has indicated that they will contract with a towing service to remove vehicles in violation of these rules. 5. The facility shall be secured by either the walls of the structure and/or fencing. All the doors on the units shall face inward and away from the street and property lines. Each unit is secured by the walls of the structure. A gate secures the entrance drive and restricts access to the public. All doors on the units face inwards and away from the adjacent properties. Page 13 of 21 6. An on-site manager is only allowed where adequate sanitary facilities are provided, either through the use of a septic system or through connection to the public sanitary sewer system. Use of portable sanitary facilities does not fulfill this requirement. As indicated by the applicant, no extended employee presence is planned for the operation of the mini storage/self storage facility. As such, sanitary facilities are not necessary or provided. The proposed mini storage/self storage must also comply with the general conditional use standards in Section 1070.020 of the Zoning Ordinance, specifically: A. Compliance with and effect upon the Comprehensive Plan, including public facilities and capital improvement plans. The proposed mini storage/self storage facility use is consistent with the commercial uses anticipated for areas guided Light Industrial in the Comprehensive Plan. The proposed use does not impact public facilities and capital improvement plans. B. The establishment, maintenance or operation of the conditional use will promote and enhance the general public welfare and not be detrimental to or endanger the public health, safety, morals or comfort. The establishment of the conditional use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort of the community if the conditions of approval are met. Alternatively, the City Council could find that if the variances are granted conditions for this standard have not been met because the reduced building setback and buffer yard encroachment may be detrimental to adjacent properties. C. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. The proposed use is a conditional use in the I-1 district and the applicant has worked Page 14 of 21 with the adjacent landowner to preserve the existing woods outside the perimeter of the site for the purposes of a buffer yard. Alternatively, the City Council could find that if variances are granted conditions for this standard have not been met because the reduced building setback and buffer yard encroachment may reduce the enjoyment of property and/or diminish property values. D. The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. E. Adequate public facilities and services are available or can be reasonably provided to accommodate the proposed use. Municipal sewer and water are not available to the site and private utilities will not be provided; however, the proposed use does not require sewer or water utilities in order to operate. Alternatively, if the variance to develop the site in advance of municipal services is not granted the City Council could find this condition is not met. F. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. Staff has proposed draft conditions to ensure compliance with the Zoning Ordinance regulations. G. The conditional use and site conforms to the performance standards as specified by this Chapter. Staff has analyzed the performance standards of this Chapter and has included conditions to ensure compliance with the performance standards. Variances Variance for Municipal Services Requirement The applicant has requested a variance from the requirement in Section 1040.125, Subd. 1 of the Zoning Ordinance that new development in the I-1 district will be allowed Page 15 of 21 only when a full range of municipal services and facilities are available to serve the area. A. There are practical difficulties in complying with the zoning ordinance. New development within the MUSA shall only be allowed when a full range of municipal services and facilities are available to serve the area. The site is located in the 2035-2040 stage of the Comprehensive Plan 2040 Staging Plan map, but the area is subject to a Metropolitan Council study which is not expected to be completed until the next Comprehensive Plan update. Alternatively, the City Council could find that there is no practical difficulty because the applicant can wait for municipal services to be extended prior to development. In the interim, the applicant does have the ability to develop the property consistent with the UR district standards. B. That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and were not created by the landowner. The property does not have access to municipal sewer and water services which restricts the ability to develop the site and this condition will not change if the proposed development is approved. This development does not require sewer or water services. The constraints to conform with a connection to municipal sewer and water services were not created by the current landowners. Alternatively, the City Council could find that all properties outside of the initial Sanitary Sewer Staging area are subject to the same restrictions and the conditions are not unique to this property. C. That the granting of the variation will not alter the essential character of the locality. The granting of the variation will not alter the essential character of the locality. Allowing redevelopment of the site to Light Industrial from Low Density Residential is consistent with the future land use projected for the site. The surrounding residential properties will remain essentially unchanged. This property is on the western border of the City and allowing development without municipal utilities will preclude development of adjacent properties. Page 16 of 21 Alternatively, the City Council could find that granting the variation will alter the essential character of the locality because light industrial redevelopment is not anticipated until municipal services are available to serve the area. D. The proposed variance would be in harmony with the general purposes and intent of the ordinance. The variance will be in harmony with the general purpose and intent of the I-1 district, which is to provide for the establishment of warehousing and light industrial development. While this development is proposed without municipal services available to the site, such services are not required to facilitate the proposed use. The development would be required to connect to municipal services once they become available. Staff recommend this as a condition of approval. E. The variance is consistent with the Comprehensive Plan. The variance would allow for the development of a mini storage/self storage facility that is consistent with the industrial uses anticipated in the Comprehensive Plan. F. The City may impose conditions on the variance to address the impact of the variance. Staff has included a condition that when municipal sewer and water are available to the site the applicant will be required to connect the facility to those services. Variance for On-Site Buffer Yard Requirement Section 1060.070, Subd. 2 of the Zoning Ordinance requires a Level D buffer from this I-2 zoned property to the UR zoned property to the north and east. The properties to the south and west are also zoned residential but are outside of City limits. The ordinance provides five options to meet this buffer requirement: a. A 30-feet wide buffer yard easement with six overstory trees, nine understory trees, 36 shrubs or tall native grasses and a minimum six-foot tall fence, per 100 feet of distance. b. A 40-foot wide buffer yard easement with four overstory trees, six understory trees, 24 shrubs or tall native grasses and a minimum six-foot tall fence, per 100 feet of distance. c. A 40-foot wide buffer yard easement with eight overstory trees, 12 understory trees and 24 shrubs or tall native grasses, per 100 feet of distance. d. A 50-foot wide buffer yard easement with six overstory trees, nine understory trees and 18 shrubs or tall native grasses, per 100 feet of distance. Page 17 of 21 e. A 50-foot wide buffer yard easement with three overstory trees, four understory trees, nine shrubs or tall native grasses and a minimum six-foot tall berm. Additionally, the ordinance allows the Council to waive the buffer requirements on the south because the Medina property is separated from this site by Highway 55 (a major roadway). The applicant is proposing to satisfy the requirement on the north and east with a 40- foot-wide buffer yard that straddles the property line with a 20-foot buffer yard around the perimeter of the site on-site and a 20-foot buffer yard off-site. Section 1060.070 of the Zoning Ordinance requires that the location of buffer yards shall be on the outer perimeter of a lot or parcel, extending to the lot or parcel boundary line. The Ordinance also requires the provision of buffer yards shall be the responsibility of the more intensive use. The applicant is requesting a variance from the requirement that all buffer setback and landscaping be on site. A. There are practical difficulties in complying with the zoning ordinance. The applicant has indicated there are practical difficulties in complying with the on-site buffer yard requirement because the limited north-south width of the parcel, required setback from Highway 55 and access constraints make it difficult to develop the parcel. However, the City Council could find that the site could be redesigned to reduce building size, redesign the stormwater or propose a different use that does fit on the site and that the proposed use is simply too big for the site. Economic considerations alone do not constitute a practical difficulty. B. That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and were not created by the landowner. The constraints of the parcel shape and development constraints unique to the parcel and were not created by the landowner. However, the City Council could find that the size and shape of this 4.87-acre lot does not preclude development that could comply with the ordinance standard. The variance is only required for this proposal, therefore, the conditions that required the variance are due to applicant’s desire to maximize development on the site and are not unique to this site. C. That the granting of the variation will not alter the essential character of the locality. Page 18 of 21 The City Council could find that granting of the variation will not alter the essential character of the locality. Existing tree stands would be preserved within the 20-foot off-site buffer yard easement. The surrounding residential properties will remain essentially unchanged. Alternatively, the City Council could find that granting of the variation will alter the essential character of the locality because light industrial redevelopment would not provide the required on-site buffer and would alter the essential character of the locality. D. The proposed variance would be in harmony with the general purposes and intent of the ordinance. The proposed variance would be in harmony with the general purposes and intent of the ordinance which is to provide 40- and 50-foot wide buffer yard easements. The applicant’s proposal would be to provide a 20-foot buffer easement on this property and obtain a 20-foot buffer easement from the neighbor. However, the City Council could find proposed variance is not in harmony with the intent of the ordinance standard that requires the more intensive land use to be responsible for the provision of required buffer yards which are required to be within the perimeter of the parcel. Buffer-yard easements must be permanent and the provision of off-site easements may impact the future development of adjacent parcels. E. The variance is consistent with the Comprehensive Plan. The variance would allow for the development of a mini storage/self storage facility that is consistent with the industrial uses anticipated in the Comprehensive Plan. F. The City may impose conditions on the variance to address the impact of the variance. Staff has included conditions on the variance to address responsibility for and preservation of the required buffer yard easements. Variance for Building Setback from Residential Property Line Requirement The applicant is requesting a 20-foot setback on the north and east property lines where 50 feet is required from residential properties. The adjacent parcel is zoned UR district which is a residential district. Page 19 of 21 A. There are practical difficulties in complying with the zoning ordinance. The applicant has indicated there are practical difficulties in complying with the setback requirement because the limited north-south width of the parcel and access constraints make it difficult to develop the parcel once site development constraints are imposed. However, the City Council could find that the site could be redesigned to reduce building size, redesign the stormwater or propose a different use that does fit on the site in compliance with the Ordinance standards. Economic considerations alone do not constitute a practical difficulty. B. That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and were not created by the landowner. The constraints of the parcel shape and impact of development constraints are unique to the parcel and were not created by the landowner. However, the City Council could find that the size and shape of this 4.87-acre lot does not preclude development that could comply with the setback standards. The variance is only required for this proposal, therefore, the conditions that required the variance are due to applicant’s desire to maximize development on the site. C. That the granting of the variation will not alter the essential character of the locality. Granting the variation will not alter the essential character of the locality. Allowing redevelopment of the site to light industrial from low density is consistent with the future land use projected for the site. The adjacent residential properties will remain essentially unchanged. The adjacent properties are guided for industrial development and will be rezoned from UR to I-1 when development proposed. The proposed 20-foot setback on this property is consistent with what will be required when those properties redevelop. However, the City Council could find granting the reduced building setback variance will alter the essential character of the area by allowing a light industrial development on the site and closer to adjacent residential lots than otherwise anticipated. The adjacent property is currently zoned UR and has an existing home on it. The intent of the 50-foot setback is to protect adjacent residential properties from the impact of industrial development. Allowing the reduced setback will alter the essential character of the locality. Page 20 of 21 D. The proposed variance would be in harmony with the general purposes and intent of the ordinance. The intent of the I-1 district is to provide for the establishment of warehousing and light industrial development. The proposed self-storage facility use is a low impact use and generally compatible with adjacent low density residential uses. The applicant is proposing a 20-foot setback from the north and east property lines where a 50-foot setback is required. A 20-foot on-site and 20-foot off-site buffer yard will be provided. The only adjacent residential building is situated approximately 150 feet from the nearest proposed building. However, the City Council could find the proposed variance is not in harmony with the general intent of the Ordinance to provide a transitional area between light industrial buildings and residential lots. E. The variance is consistent with the Comprehensive Plan. The variance would allow for the development of a mini storage/self storage facility that is consistent with the industrial uses anticipated in the Comprehensive Plan. F. The City may impose conditions on the variance to address the impact of the variance. None Summary Staff has reviewed the plans with the applicable standards outlined in the Comprehensive Plan and Zoning Ordinance and finds that the standards for the proposed rezoning, conditional use permit and site plan could be met. However, we find that standards for the proposed variances have not been met as outlined in the variance section of the staff report. Staff believes that the buffer yard location and building setback variance standards have not been met and that there is no practical difficulty other than a desire to maximize development on site. Economic considerations alone do not constitute a practical difficulty under the law. The Planning Commission concurred and voted unanimously to recommend denial. That recommendation has been provided to the Council. Page 21 of 21 Staff had prepared drafted resolutions for approval of all requests for Planning Commission consideration and has provided copies of those in the packet should the City Council find that the variance standards have been met. Any outstanding issues that must be addressed have been included as conditions in the attached draft resolutions. 5. Recommendation Move to approve Resolution 2023-69 Denying the request, as recommended by the Planning Commission. Attachments 1. Resolution Denying the Request 2. Ordinance Approving Rezoning 3. Resolution with Findings of Fact for Rezoning 4. Resolution Approving Site Plan and Conditional Use Permit 5. Resolution Approving Variances 6. Ordinance approving Summary Publication of Rezoning 7. Site Location Map 8. Landscaping Ordinance Amendment dated April 27, 2023 9. City Engineer Memo dated July 24, 2023 10. Public Safety Memo dated July 24, 2023 11. Applicant Narrative dated July 19, 2023 12. Site Plan and Civil Plans dated July 19, 2023 13. Landscape Plan dated July 10, 2023 14. Sample Lease Agreement dated July 10, 2023 City of Corcoran August 24, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-69 Page 1 of 4 Motion By: Seconded By: DENYING A REZONING, SITE PLAN, CONDITIONAL USE PERMIT AND VARIANCES FOR THE PROPERTY LOCATED AT 23730 HIGHWAY 55 (PID 31-119-23-33-0001) (CITY FILE NO. 23-016) WHEREAS, Craig Scherber, (the “applicant”), is requesting approval of a rezoning, site plan, conditional use permit and variances for the property located at 23730 Highway 55, legally described as follows: See Exhibit A WHEREAS, the Planning Commission has reviewed the rezoning, site plan, conditional use permit and variance requests at a duly called Public Hearing and recommends denial. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does deny the variance requests based on the finding that the Variance Standards in Section 1070.040 of the Zoning Ordinance have not been met, specifically: 1. The requested variance for the Municipal Services Requirement is denied based on the following findings: a. There are no practical difficulties in complying with the Zoning Ordinance. The City finds that the applicant could use the site consistent with existing Urban Reserve zoning standards until such time as municipal services are available. The development is premature. b. That the conditions upon which a petition for a variation is based are not unique to the parcel of land for which the variance is sought and were created by the landowner. The City finds that all properties outside of the initial Sanitary Sewer Staging area are subject to the same restrictions and such conditions are not unique to the property. c. The City finds that granting of the variation will alter the essential character of the locality because light industrial redevelopment is not anticipated until municipal services are available to serve the area. d. The proposed variance would not be in harmony with the general purposes and intent of the ordinance because the intent of the Ordinance is to allow redevelopment of the site once municipal services are available to serve the site. e. The variance is not consistent with the Comprehensive Plan because the proposed development is not anticipated in the area until municipal services are available to serve the site. 2. The requested variance for the on-site buffer yard requirements is denied based on the following findings: a. There are no practical difficulties in complying with the Zoning Ordinance. The City finds that the applicant could redesign the site to reduce building size, City of Corcoran August 24, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-69 Page 2 of 4 redesign the stormwater or propose a different use that fits on the site in compliance with the Ordinance standards. b. That the conditions upon which a petition for a variation is based are not unique to the parcel of land for which the variance is sought and were created by the landowner. The City finds that the size and shape of this parcel does not preclude development that could comply with the ordinance standards. The variance is only required for this proposal, therefore, the conditions that required the variance are due to applicant’s desire to maximize development on the site and are not unique to this site. c. That the granting of the variation will alter the essential character of the locality because light industrial redevelopment would not provide the required on-site buffer and would alter the essential character of the locality. d. The proposed variance would not be in harmony with the general purposes and intent of the ordinance standard that requires the more intensive land use to be responsible for the provision of required buffer yards within the perimeter of the parcel. Off-site easements may impact the future development of adjacent parcels. e. The variance is not consistent with the Comprehensive Plan because the proposed development is not anticipated in the area until municipal services are available to serve the site. 3. The requested variance for the required building setback from residential property lines is denied based on the following findings: a. There are no practical difficulties in complying with the Zoning Ordinance. The City finds that the applicant could redesign the site to reduce building size, redesign the stormwater or propose a different use that fits on the site in compliance with the Ordinance standards. b. That the conditions upon which a petition for a variation is based are not unique to the parcel of land for which the variance is sought and were created by the landowner. The City finds that the size and shape of this parcel does not preclude development that could comply with the ordinance standards. The variance is only required for this proposal, therefore, the conditions that required the variance are due to applicant’s desire to maximize development on the site and are not unique to this site. c. That the granting of the variation will alter the essential character of the locality by allowing light industrial development on the site and closer to residential lots than otherwise anticipated. The intent of the required 50-foot setback is to protect adjacent residential properties from the impact of industrial development. d. The proposed variance would not be in harmony with the general purposes and intent of the ordinance because the general intent is to provide a transition area between light industrial buildings and residential uses. e. The variance is not consistent with the Comprehensive Plan because the proposed development is not anticipated in the area until municipal services are available to serve the site. City of Corcoran August 24, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-69 Page 3 of 4 FURTHER, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does deny the request for a rezoning based on the finding that the standards in Section 1070.010, Subd. 2 of the Zoning Ordinance have not been met, specifically: 1. The proposed action has been considered in relation to specific policies and provisions of and has been found to be inconsistent with the City Comprehensive Plan, including public facilities and capital improvement plans. The variance standards have not been met to allow development in advance of municipal services. 2. The proposed action does not meet the purpose and intent of the Light Industrial (I-1) district which does not allow new development within the district until a full range of municipal services and facilities are available to serve the area. 3. There is not adequate infrastructure available to serve the proposed action. Municipal services and facilities are not available to serve the area. 4. There is not adequate buffer or transition provided between potentially incompatible districts. The buffer yard variance has not been approved and the applicant must revise plans to comply with the buffer yard standards. FURTHER, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does deny the request for a site plan and conditional use permit based on the finding that it cannot proceed without the requested variances and rezoning. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 24th day of August, 2023. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk City of Corcoran August 24, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-69 Page 4 of 4 Exhibit A THAT THAT PART OF SW 1/4 OF SECTION 31, TOWNSHIP 119, RANGE 23, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE WEST LINE OF SAID SW 1/4, 379.48 FEET NORTH OF THE SOUTHWEST CORNER THEREOF, THENCE EAST AND PARALLEL WITH THE SOUTH LINE OF SAID SW 1/4, 751.4 FEET, THENCE SOUTH AND PARALLEL WITH THE WEST LINE OF SAID SW 1/4 TO THE NORTHERLY LINE OF STATE TRUNK HIGHWAY NO. 55, THENCE WESTERLY ALONG SAID NORTHERLY LINE TO ITS INTERSECTION WITH THE WEST LINE OF SAID SW 1/4, THENCE NORTH ALONG SAID WEST LINE TO THE POINT OF BEGINNING, EXCEPT ROAD. ABSTRACT PROPERTY City of Corcoran August 24, 2023 County of Hennepin State of Minnesota ORDINANCE NO. 2023-XX Page 1 of 2 Motion By: Seconded By: AN ORDINANCE AMENDING TITLE X (ZONING ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN LAND LOCATED AT 23730 HIGHWAY 55 (PID 31-119-23-33-0001) (CITY FILE NO. 23-016) THE CITY OF CORCORAN ORDAINS: Section 1. Amendment of the City Code. Title X of the City Code of the City of Corcoran, Minnesota, is hereby amended by changing the classification on the City of Corcoran Zoning Map from Urban Reserve (UR) district to Light Industrial (I-1) district, described as follows: See Exhibit A Section 2. Effective Date. This Ordinance shall be in full force and effect upon its adoption. ADOPTED by the City Council on the 24th day of August, 2023. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk City of Corcoran August 24, 2023 County of Hennepin State of Minnesota ORDINANCE NO. 2023-XX Page 2 of 2 Exhibit A THAT THAT PART OF SW 1/4 OF SECTION 31, TOWNSHIP 119, RANGE 23, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE WEST LINE OF SAID SW 1/4, 379.48 FEET NORTH OF THE SOUTHWEST CORNER THEREOF, THENCE EAST AND PARALLEL WITH THE SOUTH LINE OF SAID SW 1/4, 751.4 FEET, THENCE SOUTH AND PARALLEL WITH THE WEST LINE OF SAID SW 1/4 TO THE NORTHERLY LINE OF STATE TRUNK HIGHWAY NO. 55, THENCE WESTERLY ALONG SAID NORTHERLY LINE TO ITS INTERSECTION WITH THE WEST LINE OF SAID SW 1/4, THENCE NORTH ALONG SAID WEST LINE TO THE POINT OF BEGINNING, EXCEPT ROAD. ABSTRACT PROPERTY City of Corcoran August 23, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-XX Page 1 of 3 Motion By: Seconded By: APPROVING FINDINGS OF FACT FOR REZONING FOR 23730 HIGHWAY 55 (PID 31-119-23-33-0001) (CITY FILE NO. 23-016) WHEREAS, Craig Scherber, (the “applicant”), has requested approval to rezone 4.87 acres legally described as follows: See Exhibit A WHEREAS, the Planning Commission has reviewed the request at a duly called Public Hearing and recommends denial. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does support the request for reclassification of the property, based on the following findings and conditions: 1. The proposed development has been found to be consistent with the City Comprehensive Plan, including public facilities and capital improvement plans. The proposed development is consistent with the policies and provisions for the Light Industrial (I-1) district and the Future Land Use Map designates the site as Light Industrial. 2. The proposed mini storage/self storage use of the site meets the purpose and intent of the I-1 district which is to provide a full range of industrial, manufacturing, warehousing and similar uses. 3. There is adequate infrastructure available to serve the proposed action. The proposed mini storage/self storage use does not require sewer and water to operate and no sewer and water infrastructure is proposed as part of the development. There is adequate infrastructure available to serve the proposed action. 4. There is an adequate buffer or transition provided between potentially incompatible districts. Adjacent properties to the north and east are zoned Urban Reserve (UR) district and properties to the south and west are residential. Buffer yard space and vegetation is provided along the north, east and west perimeters of the site to provide adequate transition between the different intensity of uses. Highway 55 to the south of the site provides an adequate transition for residential property to the south. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean City of Corcoran August 23, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-XX Page 2 of 3 Whereupon, said Resolution is hereby declared adopted on this 23rd day of August, 2023. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk City of Corcoran August 23, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-XX Page 3 of 3 Exhibit A THAT THAT PART OF SW 1/4 OF SECTION 31, TOWNSHIP 119, RANGE 23, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE WEST LINE OF SAID SW 1/4, 379.48 FEET NORTH OF THE SOUTHWEST CORNER THEREOF, THENCE EAST AND PARALLEL WITH THE SOUTH LINE OF SAID SW 1/4, 751.4 FEET, THENCE SOUTH AND PARALLEL WITH THE WEST LINE OF SAID SW 1/4 TO THE NORTHERLY LINE OF STATE TRUNK HIGHWAY NO. 55, THENCE WESTERLY ALONG SAID NORTHERLY LINE TO ITS INTERSECTION WITH THE WEST LINE OF SAID SW 1/4, THENCE NORTH ALONG SAID WEST LINE TO THE POINT OF BEGINNING, EXCEPT ROAD. ABSTRACT PROPERTY City of Corcoran August 23, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-XX Page 1 of 6 Motion By: Seconded By: APPROVING A SITE PLAN AND CONDITIONAL USE PERMIT FOR THE PROPERTY LOCATED AT 23730 HIGHWAY 55 (PID 31-119-23-33-0001) (CITY FILE NO. 23-016) WHEREAS, Craig Scherber, (the “applicant”), is requesting approval of a site plan and conditional use permit for the property located at 23730 Highway 55, legally described as follows: See Exhibit A WHEREAS, the Planning Commission has reviewed the site plan and conditional use permit request at a duly called Public Hearing and recommends denial. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request, subject to the following findings and conditions: 1. A site plan and conditional use permit are approved to allow for the construction of six buildings for a mini storage/self storage facility as shown on the application and plans received by the City on June 20, 2023 and additional information received on July 10, 2023, July 13, 2023 and July 19, 2023, except as amended by this resolution. 2. Approval of the site plan and conditional use permit is contingent upon approval of the requested rezoning and variances. 3. A conditional use permit is approved, subject to the finding that the applicable criteria as outlined in Section 1070.020 (Conditional Use Permits) of the Zoning Ordinance have been met, specifically: a. The proposed mini storage/self storage use is consistent with the commercial uses anticipated for areas guided Light Industrial in the Comprehensive Plan. The proposed use does not impact public facilities and capital improvement plans. b. The establishment of the conditional use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort of the community if the conditions of approval are met. c. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish or impair property values within the neighborhood. The proposed use is a conditional use in the I-1 district and the applicant has worked with the adjacent landowner to preserve the existing woods outside the perimeter of the site for the purposes of a buffer yard. City of Corcoran August 23, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-XX Page 2 of 6 d. The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. e. The site is located within the MUSA but municipal sewer and water are not available to the site, nor will private utilities be provided. The proposed use does not require sewer or water in order to operate. f. Staff has proposed draft conditions to ensure compliance with the Zoning Ordinance regulations. g. Staff has analyzed the performance standards of this Chapter and has included conditions to ensure compliance with the performance standards. 4. The conditional use permit must comply with the criteria as outlined in Section 1040.090, Subd. 4 of the Zoning Ordinance, specifically: a. Units will not be used for retailing, auto repair, human habitation or any commercial activity, except as allowed by Section 1040.090. b. The only proposed use for the site is a mini storage/self storage facility. No retail sales of goods or purchases will be allowed and no office space will be provided on site for staff or customers. c. No hazardous or flammable materials are allowed for storage on the property. d. No exterior storage or overnight parking (outside of units) is allowed. e. Each unit is secured by the walls of the structure and all unit doors face inwards and away from residential property lines as much as possible. f. No extended employee presence is planned for the mini storage/self storage facility. As such, no sanitary facilities are provided on the site. 5. The applicant must comply with all conditions in the City Engineer’s memo dated July 24, 2023. 6. The applicant must comply with the Public Safety Plan review comments dated July 24, 2023. 7. Prior to initiation of grading or any other site work, the applicant must provided a turning radius exhibit to ensure that emergency vehicles can safely move throughout the site and update the site plan as needed to ensure compliance. 8. The applicant is responsible for obtaining an access permit from MnDOT. 9. The applicant is responsible for obtaining approval and financing any requirements from MnDOT including for any work within or affecting the MnDOT right-of-way. City of Corcoran August 23, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-XX Page 3 of 6 10. The plans must be revised to show all signs in the Highway 55 and City of Greenfield rights-of-way adjacent to the new access road. The applicant is responsible for obtaining approval from sign owners for removing and relocating road signs where the proposed access drive is situated. 11. Detailed description of the proposed building materials and cut sheets must be provided for review and approval by City staff. 12. The existing driveway and access to the residential building on 23730 Highway 55 shall be removed. 13. If the proposed street (as shown in the Southwest District Guidelines) along the west property line is constructed, access to State Highway 55 shall be removed and redirected to the new street. 14. All permanent wetland buffer monument signs must be erected along the wetland buffer line as required by Section 1050.010, Subd. 7 of the Zoning Ordinance. a. Wetland buffer monument signs must be purchased from the City. b. Wetland buffer monument signs must be installed on treated 4”x4” wooden posts. c. The installation of wetland monument buffer signs according to the approved plan must be certified by a registered land surveyor. d. Wetland buffers must be planted and inspected by the City prior to issuance of building permits. e. Where buffer areas are not vegetated or have been disturbed within the last 10 years, such buffer areas shall be replanted and maintained according to the standards in Section 1050.010, Subd. 8 of the Zoning Ordinance. i. If existing wetland buffers are proposed to remain, the City’s wetland buffer specialist must inspect and confirm existing buffers are undisturbed an in an acceptable condition. 15. Drainage and utility easements shall be provided over all wetlands, wetland buffers and ponds. 16. Sign permits will be required prior to the installation of any signs. 17. If trees marked for preservation are removed during construction the applicant shall be required to provide an equivalent caliper-inch replacement for the lost trees. 18. Plans must be revised to show the signs in the Highway 55 right-of-way and proposed relocation areas (subject to MnDOT approval). 19. The off-site buffer as shown on the plans is acceptable, subject to the following conditions: a. The plans must be revised to show a detailed survey of all existing trees in the off-site buffer to ensure compliance with the buffer yard standards in Section 1060.070 of the Zoning Ordinance. If additional trees and/or shrubs are required too meet the ordinance requirements, the applicant must obtain written permission from the landowner to plant on their property and provide a copy to the City. City of Corcoran August 23, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-XX Page 4 of 6 b. The on-site and off-site buffer yards must be placed in a permanent conservation easement. The conservation easement shall provide standards for establishment and maintenance of the buffer in perpetuity. c. Plans must be revised to show: i. 20 overstory trees, 30 understory trees and 60 shrubs or tall native grasses in the 40-foot wide Class D buffer to the northwest. ii. 14 overstory trees, 21 understory trees and 42 shrubs or tall native grasses in the 50-foot wide Class D buffer to the west. FURTHER, that the following conditions must be met prior to issuance of building permits: 20. The developer shall enter into a site improvement performance agreement and submit a financial guarantee for the work as outlined in Section 1070.050, Subd. 9 of the Zoning Ordinance. 21. A building permit is required prior to beginning construction. 22. The applicant shall submit any and all necessary permits to the watershed and receive approval and provide proof of permits to the City. 23. A site improvement performance agreement must be executed by the developer and City and must be recorded at Hennepin County. 24. The following documents must be approved by the City Attorney: a. Site Improvement Performance Agreement. b. Stormwater Maintenance Agreement. c. Buffer Yard Conservation Easements. d. Rental/Lease Agreement. 25. The following documents must be recorded at Hennepin County and proof of recording provided to the City: a. Approving Resolutions. b. Site Improvement Performance Agreement. c. Stormwater Maintenance Agreement. d. Buffer Yard Conservation Easements FURTHER, that the following conditions must be met prior to release of remaining escrow: 26. Any request for the City to inspect the required landscaping in order to reduce financial guarantees must be accompanied by recertification/verification of field inspection by the project Landscape Architect. A letter signed by the project Landscape Architect verifying plantings (including wetland and pond buffers) have been correctly installed in compliance with the plans and specifications will suffice. 27. Any request for the City to inspect the required pond and wetland buffers in order to reduce financial guarantees must be accompanied by a recertification/verification of field inspection by the project Landscape Architect. A letter signed by the Landscape City of Corcoran August 23, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-XX Page 5 of 6 Architect verifying buffers have been correctly seeded in compliance with the plans and specifications will suffice. 28. Approval shall expire within one year of the date of approval unless the applicant commences the authorized use and completes the required improvements. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 23rd day of August, 2023. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk City of Corcoran August 23, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-XX Page 6 of 6 Exhibit A THAT THAT PART OF SW 1/4 OF SECTION 31, TOWNSHIP 119, RANGE 23, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE WEST LINE OF SAID SW 1/4, 379.48 FEET NORTH OF THE SOUTHWEST CORNER THEREOF, THENCE EAST AND PARALLEL WITH THE SOUTH LINE OF SAID SW 1/4, 751.4 FEET, THENCE SOUTH AND PARALLEL WITH THE WEST LINE OF SAID SW 1/4 TO THE NORTHERLY LINE OF STATE TRUNK HIGHWAY NO. 55, THENCE WESTERLY ALONG SAID NORTHERLY LINE TO ITS INTERSECTION WITH THE WEST LINE OF SAID SW 1/4, THENCE NORTH ALONG SAID WEST LINE TO THE POINT OF BEGINNING, EXCEPT ROAD. ABSTRACT PROPERTY City of Corcoran August 23, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-XX Page 1 of 4 Motion By: Seconded By: APPROVING VARIANCES FOR THE PROPERTY LOCATED AT 23730 HIGHWAY 55 (PID 31-119-23-33-0001) (CITY FILE NO. 23-016) WHEREAS, Craig Scherber, (the “applicant”), is requesting approval of variances for the property located at 23730 Highway 55, legally described as follows: See Exhibit A WHEREAS, the Planning Commission has reviewed the variance requests at a duly called Public Hearing and recommends denial. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request, subject to the following findings and conditions: 1. The requested variance from the Municipal Services Requirement is approved based on the following findings: a. That there are practical difficulties in complying with the Zoning Ordinance. New development within the MUSA shall only be allowed when a full range of municipal services and facilities are available to serve the area. The site is located in the 2035-2040 stage of the Comprehensive Plan 2040 Staging Plan map, but the area is subject to a Metropolitan Council study which is not expected to be completed until the next Comprehensive Plan update. The property does not have access to municipal sewer and water services which restricts the ability to develop the site and this condition will not change if the proposed development is approved. This development does not require sewer or water services. The constraints to conform with a connection to municipal sewer and water services were not created by the current landowners. b. That the conditions upon which a petition for a variation is based are unique to the parcels of land for which the variance is sought and were not created by the landowners. The property does not have access to municipal water and sewer services which restricts the ability to develop the site and this condition will not change with an approved development. c. That the granting of the variation will not alter the essential character of the locality. The granting of the variation will not alter the essential character of the locality. Allowing redevelopment of the site to Light Industrial from Low Density Residential is consistent with the future land use projected for the site. The surrounding residential properties will remain essentially unchanged. d. The proposed variance would be in harmony with the general purposes and intent of the ordinance. The variance will be in harmony with the general purpose and intent of the I-1 district, which is to provide for the establishment of warehousing and light industrial development. e. The variance is consistent with the Comprehensive Plan. The variance would allow for the development of a mini storage/self storage facility that is consistent with the industrial uses anticipated in the Comprehensive Plan. City of Corcoran August 23, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-XX Page 2 of 4 f. The City may impose conditions on the variance to address the impact of the variance. The applicant shall be required to connect the site to municipal sewer and water when those services are available to the site. 2. The requested variance from the on-site buffer yard requirements is approved based on the following findings: a. That there are practical difficulties in complying with the Zoning Ordinance. The applicant has indicated there are practical difficulties in complying with the on-site buffer yard requirement because the limited north-south width of the parcel, required setback from Highway 55 and access constraints make it difficult to develop the parcel. b. That the conditions upon which a petition for a variation is based are unique to the parcels of land for which the variance is sought and were not created by the landowners. The constraints of the parcel shape and development constraints unique to the parcel and were not created by the landowner. c. That the granting of the variation will not alter the essential character of the locality. Existing tree stands will be preserved within the 20-foot off-site buffer yard easement and surrounding properties will remain essentially unchanged. d. The proposed variance would be in harmony with the general purposes and intent of the ordinance. The proposed variance would be in harmony with the general purposes and intent of the ordinance which is to provide 40- and 50-foot wide buffer yard easements. The applicant’s proposal would be to provide a 20- foot buffer easement on this property and obtain a 20-foot buffer easement from the neighbor. e. The variance is consistent with the Comprehensive Plan. The variance would allow for the development of a mini storage/self storage facility that is consistent with the industrial uses anticipated in the Comprehensive Plan. f. The City may impose conditions on the variance to address the impact of the variance. Off-site buffer yards shall be provided in permanent easements. The applicant shall be responsible for the preservation of trees and maintenance of the on- and off-site buffer yard easements and plant materials. 3. The requested variance from the required building setbacks from residential property lines is approved based on the following findings: a. That there are practical difficulties in complying with the Zoning Ordinance. The applicant has indicated there are practical difficulties in complying with the on-site buffer yard requirement because the limited north-south width of the parcel and access constraints make it difficult to develop the parcel once site development constraints are imposed. b. That the conditions upon which a petition for a variation is based are unique to the parcels of land for which the variance is sought and were not created by the landowners. The constraints of the parcel shape and impact of development constraints are unique to the parcel and were not created by the landowner. c. That the granting of the variation will not alter the essential character of the locality. Allowing redevelopment of the site to light industrial from low density is consistent with the future land use projected for the site. The adjacent residential properties will remain essentially unchanged. The proposed buffer yard will provide an adequate transition between the reduced setback and adjacent City of Corcoran August 23, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-XX Page 3 of 4 properties. The proposed 20-foot setback is consistent with the required setback for when adjacent residential properties redevelop as light industrial. d. The proposed variance would be in harmony with the general purposes and intent of the ordinance. The intent of the I-1 district is to provide for the establishment of warehousing and light industrial development and the proposed self storage facility use is a low impact use generally compatible with adjacent low-density residential areas. The adjacent residential building to the east is situated approximately 150 feet from the nearest self storage building. e. The variance is consistent with the Comprehensive Plan. The variance would allow for the development of a mini storage/self storage facility that is consistent with the industrial uses anticipated in the Comprehensive Plan. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 23rd day of August, 2023. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk City of Corcoran August 23, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-XX Page 4 of 4 Exhibit A THAT THAT PART OF SW 1/4 OF SECTION 31, TOWNSHIP 119, RANGE 23, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE WEST LINE OF SAID SW 1/4, 379.48 FEET NORTH OF THE SOUTHWEST CORNER THEREOF, THENCE EAST AND PARALLEL WITH THE SOUTH LINE OF SAID SW 1/4, 751.4 FEET, THENCE SOUTH AND PARALLEL WITH THE WEST LINE OF SAID SW 1/4 TO THE NORTHERLY LINE OF STATE TRUNK HIGHWAY NO. 55, THENCE WESTERLY ALONG SAID NORTHERLY LINE TO ITS INTERSECTION WITH THE WEST LINE OF SAID SW 1/4, THENCE NORTH ALONG SAID WEST LINE TO THE POINT OF BEGINNING, EXCEPT ROAD. ABSTRACT PROPERTY City of Corcoran August 24, 2023 County of Hennepin State of Minnesota ORDINANCE NO. 2023-xx Page 1 of 1 Motion By: Seconded By: CITY OF CORCORAN SUMMARY OF ORDINANCE NO. 2023-xx AN ORDINANCE AMENDING TITLE X (ZONING ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN LAND LOCATED AT 23730 HIGHWAY 55 (PID 31-119-23-33-0001) (CITY FILE NO. 23-016) Title X of the City Code of the City of Corcoran, Minnesota, is hereby amended by changing the classification on the City of Corcoran Zoning Map to Light Industrial (I-1). A printed copy of the entire amendment is available for inspection by any person at City Hall during the City Clerk’s regular office hours. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 24th day of August 2023. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk Hennepin County Property Map Date: 7/26/2023 Comments: 1 inch = 200 feet PARCEL ID: 3111923330001 OWNER NAME: Craig E Scherber PARCEL ADDRESS: 23730 State Hwy No 55,Corcoran MN 55357 PARCEL AREA: 4.87 acres, 211,960 sq ft A-T-B: Abstract SALE PRICE: SALE DATE: SALE CODE: ASSESSED 2022, PAYABLE 2023 PROPERTY TYPE: Residential HOMESTEAD: Non-Homestead MARKET VALUE: $300,000 TAX TOTAL: $3,870.36 ASSESSED 2023, PAYABLE 2024 PROPERTY TYPE: Residential HOMESTEAD: Non-Homestead MARKET VALUE: $271,900 This data (i) is furnished 'AS IS' with no representation as to completeness or accuracy; (ii) is furnished with no warranty of any kind; and (iii) is not suitable for legal, engineering or surveying purposes. Hennepin County shall not be liable for any damage, injury or loss resulting from this data. COPYRIGHT © HENNEPIN COUNTY 2023 Section 1060 (Performance Standards) Page 1 April 27, 2023 1060.070 – LANDSCAPING Subd. 1. Purpose. The purpose of this Ordinance is to provide for a diversity of landscaping plant materials and design elements within the City through the establishment of minimum standards for landscape plans and maintenance requirements for required landscaping. Subd. 2. Required Landscaping and Maintenance. Prior to approval of a building permit, all semi-public, non-residence uses, and residential developments of four units or more, shall be subject to a mandatory landscape plan and specification requirements. Residential developments of less than 4 units shall not require a landscape plan but shall be required to install a minimum number of trees as outlined in this Section, item G. A. The landscape plan shall be developed with an emphasis upon the boundary or perimeter of the proposed site at points adjoining other property and the immediate perimeter of the structure. B. Required Ground Cover. The lot area remaining after providing for off-street parking, off-street loading, sidewalks, driveways, building site and/or other requirements shall be sodded or seeded and mulched within 30 days of building occupancy or a financial guarantee shall be provided to guarantee said installation. C. Required Plantings. In addition to required ground cover specified in Subd. 2(B) above and exclusive of required buffering or screening, all new development shall be landscaped using ornamental grass, shrubs, trees or other acceptable vegetation or treatment generally used in landscaping within one year following the date of building occupancy. Where landscaping is required as part of City approvals, any plant material that is diseased or dies shall be replaced with a like kind of the original size. No landscaped area shall be used for the parking of vehicles or for the storage or display of materials, supplies or merchandise, unless specifically approved by the City. D. Minimum Size Requirements. All plants must at least equal the following minimum size: Section 1060 (Performance Standards) Page 2 April 27, 2023 Table 1 – Minimum Plant Size Requirements Potted/Bare Root or Balled and Burlapped Shade Trees (overstory) 2.5-inch diameter Ornamental Trees (understory) 1.5-inch diameter Evergreen Trees (overstory) 4-6 feet high Tall Shrubs and Hedge Material (deciduous or coniferous) 3-4 feet high Low Shrubs (deciduous) 5 gallon E. Spacing. Plant material centers shall not be located closer than 3 feet from the fence line or property line and shall not be planted to conflict with public plantings based on the judgment of the City staff. F. Types of Plantings. The landscape plan shall be reviewed by City staff to ensure that appropriate plant materials are used to accomplish the intent of the landscaping, including screening where required. G. Number of Plantings. The minimum number of plantings on any given site shall be as follows: 1. Residential uses shall provide a minimum of one overstory tree per dwelling unit. 2. Non-Residential Uses. Non-residential uses shall contain at a minimum: a. One overstory tree per 1,000 square feet of gross building floor area or one tree per 50 lineal feet of site perimeter, whichever is greater. b. One understory shrub for each 300 square feet of building or one tree per 30 lineal feet of site perimeter, whichever is greater. 3. Understory Trees. Up to 50 percent of the required number of overstory trees may be substituted with the use of understory trees in combination with other design elements. In such cases, not less than 3 understory trees shall be provided for each one required overstory tree substituted. 4. At the sole discretion of the City, a portion of the total number of required trees for any development may be planted at a public location when it is determined by the City that site constraints or existing vegetation limit the ability to plant on site. Cash fees based on the estimated cost of materials and installation of required Section 1060 (Performance Standards) Page 3 April 27, 2023 materials may be substituted for public location planting at the discretion of the City. 5. No more than 33 percent of the required number of trees shall be of one species. H. Irrigation. Underground irrigation shall be required on all new multi-family and non-residential development where municipal water is available. I. Landscape Guarantee. All new plants shall be guaranteed for 2 full years from the time planting has been completed. All plants shall be alive and in satisfactory growth at the end of the guarantee period or be replaced per the approved plan. Security in the form of letter of credit or cash shall be provided to guarantee the installation per the approved plan. J. Required Screening and Buffering. 1. Buffer Yards. a. Definition. For the purpose of this Section, a buffer yard shall be a land area containing landscaping, berms, fences, or some combination thereof used to promote orderly transition between developments and to minimize the adverse impacts of differing land uses. Buffer yards shall be preserved in perpetuity by an easement or an outlot. b. Required Buffer Yard. A buffer yard shall be required when a developing property is adjacent to or across a local street from property in a less intensive zoning district. i. The buffer yard standards only apply to the parcels abutting the conflicting zoning district. ii. Parcels within the same development are not required to adhere to the buffer yard requirements. The buffer yard requirement applies only to the perimeter of the development. iii. A buffer yard shall not be required for new developments adjacent to or across a local street from a permanently undevelopable parcel, such as an outlot for stormwater ponds, but shall be required adjacent to outlots that may be developed in the future. Section 1060 (Performance Standards) Page 4 April 27, 2023 iv. A buffer yard shall not be required for existing developed parcels if they are replatted as long as there is no change in use or building expansion. c. Responsibility. Provision of buffer yards shall be the responsibility of the more intensive use and shall be required at the time of development. d. Location of Buffer Yard. Buffer yards, when required, shall be located on the outer perimeter of a lot or parcel, extending to the lot or parcel boundary line. i. Buffer yards shall not be located on any portion of an existing or dedicated public right-of-way or private street easement, unless otherwise specified by this ordinance. ii. Buffer yards may be located within required yard setbacks. Structures must comply with both the setbacks in the zoning district and the buffer yard requirements. e. Determination of Buffering Level. This subsection applies to proposed developments that are adjacent to an existing residential neighborhood. Matching the development to the adjacent existing neighborhood in the following chart determines the level of buffering required. i. If the proposed development is in a PUD zoning district, the underlying zoning district used to establish the PUD shall be used to determine the buffering level. ii. A buffer level of “X” denotes a buffer yard is not required. iii. Perimeter Setback. For a buffer yard requirement noted with an asterisk (*) in Table 2, the development is required to maintain side and rear setbacks equivalent to the rear setback requirement. No additional buffer plantings are required in the setback. Section 1060 (Performance Standards) Page 5 April 27, 2023 Table 2 – Determination of Buffering Level Proposed Development Zoning District UR RR RSF-1 RSF-2 RSF-3 RMF1 MP TCR PI C2 BP, I-1 Zoning of Existing Neighborhood UR * X A A B C C D D D D RR X * A A B C C D D D D RSF-1 X X * A A B B C C C D RSF-2 X X X * A B B C C C D RSF-3 X X X X * A B B B B C RMF1 X X X X X * A B B B C MP X X X X X X * B B B B 1 Zoning district RMF includes RMF-1, RMF-2, and RMF-3 2 Zoning district C includes DMU, GMU, CR, C-1, and C-2 f. Options for Buffer Yard Classes. The following table is used to list appropriate landscape buffer options to fulfill the requirements of the buffer yard classes in Table 2 of this Section. Proposed alternatives must be approved by City Council. Table 3 – Buffer Yard Options Buffer Yard Class Width Overstory Plantings1 Understory Plantings1 Shrubs or Tall Native Prairie Plantings1 2 Structures3 A4 10 feet 1 2 0 None 15 feet 1 1.5 0 None 20 feet 0.5 1.25 0 None B 10 feet 1 4 6 Minimum 4-foot fence 20 feet 3 6 9 None 20 feet 1 2 3 Minimum 4-foot fence 30 feet 2 4 12 None 30 feet 1 2 4 Minimum 4-foot berm C 20 feet 3 3 12 Minimum 4-foot fence 30 feet 2 2 9 Minimum 4-foot fence 30 feet 4 6 24 None 40 feet 3 4 18 None 40 feet 2 2 12 Minimum 4-foot berm D 30 feet 6 9 36 Minimum 6-foot fence 40 feet 4 6 24 Minimum 6-foot fence 40 feet 8 12 24 None 50 feet 6 9 18 None 50 feet 3 4 9 Minimum 6-foot berm 1 per 100 feet of distance 2 Requirement must be met by shrubs, tall native prairie plantings, or a combination deemed acceptable by the City 3 Fences are subject to requirements in Section 1060.080 4 A local road fulfills the Buffer Yard Class A requirement Section 1060 (Performance Standards) Page 6 April 27, 2023 g. Planting Requirements. i. All plantings shall be subject to the size and spacing requirements in Subd. 2(D) and 2(E) of this Section. ii. Plantings used to meet the buffer yard requirement shall be native or naturalized species approved by City Council. Naturalized plants are defined as plant species that grow and reproduce outside their native homelands, with little to no effect on their new environment. h. Natural Buffers. Any of the following buffers may qualify as an acceptable method of attainment for transitioning (in whole or in part) if deemed acceptable by City Council: i. Existing topographical features on vacant lands such as hills and swales. ii. Wetlands, lakes, rivers and streams. iii. Major Roadways. Major Roadways are Principal Arterial, A Minor Reliever, A Minor Expander and A Minor Connector Roadways as shown on the 2040 Roadway Functional Classification map in the 2040 Comprehensive Plan. iv. Local Roads as shown on the as shown on the 2040 Roadway Functional Classification map in the 2040 Comprehensive Plan may fulfill the Buffer Yard Class A requirement. v. Existing wooded areas. i. Use of buffer yards. Buffer yards shall be left in a predominantly undeveloped state. i. Plantings in addition to those required by this ordinance are permitted. ii. No passive recreation, paths, storage containers, lighting fixtures, raised planting beds or any permanent structures shall be allowed. iii. Temporary structures such as benches shall be allowed. iv. Paving shall be limited to areas necessary to provide access to the subject property. Section 1060 (Performance Standards) Page 7 April 27, 2023 v. Stormwater ponds and bio-retention ponds are allowed in perimeter setbacks. They are allowed to encroach a maximum of 10 feet into required buffer yards. j. Ownership of Buffer Yards. Ownership of the buffer yard will vary depending on whether it is an outlot or an easement. i. Buffer yards shall remain in the ownership of the original developer, or they shall be transferred to any consenting grantees, such as adjoining landowners, a homeowners association, or an open-space or conservation group, subject to City approval. ii. Any such conveyance must adequately guarantee the establishment, maintenance, and protection of the buffer yard for its intended purpose in perpetuity. iii. Easements protecting the buffer shall be recorded against the property and filed at Hennepin County. k. Enforcement. Any person, firm, or corporation who violates any provision of this code for which another penalty is not specifically provided, shall, upon conviction, be guilty of a misdemeanor. The penalty for any crime that is a misdemeanor under this code, including Minnesota Statutes specifically adopted by reference, shall be identical to the penalty enumerated in MN Stat. §609.02, Subd. 3, as amended from time to time. 2. Screening with the use of landscaping, fencing and walls should be accomplished with the existing topography where possible. When the existing topography prohibits effective screening, berming may be used. a. Planting screens are the preferred method of screening. The planting screen shall consist of hardy trees that will provide a minimum of 80 percent opacity year-round. Planting screens shall contain a mix of overstory and understory plantings and a mix of deciduous and coniferous materials. b. Fences or walls may be used in conjunction with landscaping to provide screening. When required for screening, a minimum of 80 percent opacity shall be provided. No landscaping or screening shall interfere with driver or pedestrian visibility for vehicles entering or exiting the premises. Section 1060 (Performance Standards) Page 8 April 27, 2023 c. Earth berms may be used for screening when topography requires the earth berm to adequately screen the property. Berms shall not exceed 3:1 slope. 3. Parking areas with 4 or more stalls shall be screened from properties guided or zoned residential and from public streets. Screening to a height of at least 3 feet shall be provided to screen vehicle headlights. 4. Loading and service areas shall be screened from properties guided or zoned residential and from public streets. K. Building Setback Flexibility through Additional Landscaping. A reduction in the required front setback adjacent to arterial streets may be approved by the City Council if the applicant provides landscaping beyond the minimum requirements or preserves significant landscaping in this area. The required setback may be reduced up to 40 percent if the applicant provides a minimum of one overstory deciduous tree, one overstory coniferous tree, 2 ornamental trees and 10 understory shrubs per 100 feet of the length of the property line where the flexibility is requested, or preserves the equivalent amount of existing trees and shrubs. These materials must be provided in addition to the minimum landscape requirements. L. Parking Setback Flexibility through Additional Landscaping. A reduction in the required front setback adjacent to arterial streets may be approved by the City Council if the applicant provides landscaping beyond the minimum requirements or preserves significant landscaping in this area. The required setback may be reduced to the required front setback from other streets in that district if the applicant provides a minimum of one overstory deciduous tree, one overstory coniferous tree, 2 ornamental trees and 10 understory shrubs per 100 feet of the length of the property line where the flexibility is requested, or preserves the equivalent amount of existing trees and shrubs. These materials must be provided in addition to the minimum landscape requirements. Memo To: Kevin Mattson, PE Public Works Director From: Kent Torve, PE City Engineer Steve Hegland, PE Ben Otto, EIT Project: Corcoran Storage II Date: July 24, 2023 Exhibits: This Memorandum is based on a review of the following documents: · Architectural Plans, Prepared by SDK Architects, dated 06/20/2023 · Drainage Analysis, Prepared by Civil Engineering Site Design, Dated 07/19/2023 · Land Use Application, Prepared by Civil Engineering Site Design, Dated 06/20/2023 · Narrative, Prepared by Craig Scherber, Dated 07/19/2023 · Survey 23730 HWY 55, Prepared by Northwestern Surveying and Engineering, Dated 06/16/2023 · Corcoran Storage II Plans, Prepared by Civil Engineering Site Design, Dated 07/19/2023 General: The stormwater management system needs revision and additional review will be performed. 1. Consistent with the review process, a comment response letter shall be provided in response to the following comments provided in this Memorandum in which the applicant provides a written response to each item. 2. In addition to engineering related comments per these plans, the proposed plans are subject to additional planning comments and all other applicable codes of the City of Corcoran. 3. Final approval by the Elm Creek Watershed Management Commission must be attained before any grading or site work activity may commence. City must provide signature on application to watershed for watershed to begin review. Preparation of and compliance with a SWPPP shall be required for construction. Future Street and Storage Facility Access Driveway 1. Submit copy of MnDOT access approval. 2. Applicant is proposing a 24’ street driveway from Highway 55 also the drive entrance into their site. Both of these meet the standard as required by the City of Corcoran. 3. A 40’ Street Easement is being proposed at the entrance to the development. At this time, the developer is proposing to construct a 24’ driveway access within the 40’ easement which shall be constructed by and maintained by the developer. If in the future, additional development to the north necessitates the need for a shared drive or public roadway, this corridor should be further evaluated. This may include a shared roadway with the City of Greenfield as there is an existing 39.5’ ROW within the City of Greenfield along the shared lot line. 4. The language for the street easement shall be reviewed and approved by the City Attorney. July 2023 Corcoran Storage II Kevin Mattson Page 2 of 3 Grading 1. The contours to the south and east of the pond shall be a maximum of 4:1 slopes. Applicant shall verify that all other 3:1 are adequate for their site operations and can be maintained by their staff. 2. Drainage swales between buildings should be further detailed with spot elevations to ensure site drains properly. 3. Additional spot elevations shall be added along western property line to ensure water isn’t trapped and affects offsite property to the west. Stormwater 1. Show the offsite path for the north drainage route that appears to eventually discharge to the TH 55 / MnDOT 48-inch pipe and provide MnDOT approval permit. 2. The eastern proposed discharge is into an existing gully that has been field inspected and is shown to be eroded with downed timber and debris. The applicant shall submit a design for clearing and stabilization of this area which ensures the site remains stabilized at and around the proposed discharge point to the existing MNDOT culvert. MnDOT shall review and approve of any work in the ROW. 3. Provide a minimum separation of 1’ between the HWL and the EOF of the basin and an additional 1’ between the EOF and the top of berm. Pond shows a HWL of 1058.7 and an EOF at an elevation of 1059.50 not meeting the 1’ requirement. 4. City strongly prefers a NURP pond with filter bench (offset to one side of the pond) be used with adequate maintenance access. The filter bench design is efficient from land use and requires less future maintenance as compared to other treatment options. a. Show filtration tile/trench on plan view and a profile. Current filtration detail shall be removed and City standard should be shown. 5. Show driveway culvert under the access along HWY 55. Submit calculations and a copy of MNDOT approval. Modeling 1. Soils show dual classification hydrologic soil groups C/D. Model shall use C soils in the existing conditions model and downgraded one letter to D soils in proposed conditions modeling unless left undisturbed. 2. Within the model, turn off the minimum time of concentration (TC) option. The TC’s should be calculated using sheet and shallow concentrated flow. A direct entry TC of 7 minutes is allowed in the proposed condition. 3. TC calculations for existing conditions appear to be underestimated. For example, the TC’s would increase using sheet flow with woods surface instead of the calculations associated with grass. Update the TC calculations accordingly and submit calculation of TC flow paths. 4. Provide the pond elevation contours below the NWL for Pond 11P Filtration Basin so that volumes can be reviewed and verified. 5. It appears that areas to the west of the plat boundary may drain toward and through the site. These offsite drainage areas shall be shown on existing drainage figure and incorporated into the stormwater management plan. July 2023 Corcoran Storage II Kevin Mattson Page 3 of 3 Construction Plans and Details Stormwater 1. Provide additional detail for the revised filtration basin submittal. The following must be updated for clarity: a. The filtration trench area of the basin should be shown with a hatch or keynotes on the plans. b. Show tile linework, clean out locations, inverts, and slopes on the plans and profile. c. Provide elevations on the filtration cross section detail. 2. Plans must show TRM call out and hatching for pond EOF per Corcoran detail STO-12. 3. Plans must show a pond maintenance access route. 4. Bituminous details call out a sand drainage layer but no drain tile is provided. We recommend placing drain tile within subdrainage layer. 5. The SWPPP identifies an impaired water within 1 mile of the project site. Update SWPPP for compliance included enhanced inspection timelines. Sewer and Water 1. This area is not within the current MUSA. The applicant has not identified the need to sewer or water with this facility. 2. The City shall be provided permits for the abandonment of the existing well and removal of existing septic system within the property. End of Comments Page 1 of 1 CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 E-mail - general@corcoranmn.gov / Web Site – www.corcoranmn.gov Memo To: Planning (Planners Lindahl and Davis McKeown) From: Lieutenant Burns Date: July 24, 2023 Re: City File 23-016 Corcoran Storage II Site Plan A Public Safety plan review meeting was held on July 12, 2023 to review a site plan application received by the City on June 20, 2023 for 23730 Highway 55. In attendance were: Lieutenant Ryan Burns, Planner Davis McKeown, Fire Chief Leuer, Fire Chief Malewicki, Fire Chief Farrens, and Building Official Geske. The comments below are based on the preliminary review of the plans and are intended as initial feedback, and further plan review will need to be completed as construction plans are finalized. 1. 150’ hose pull is required throughout the site. 2. A turn radius exhibit is required. 3. The proposed turn around needs to meet City standards. 4. The driveway into the site needs to accommodate two-way traffic with a minimum width of 24’ to meet engineering standards. Project Development Narrative New Storage Facility by Craig Scherber 23730 State Highway 55 Corcoran, Minnesota 07/19/2023 Page 1 Executive Summary Storage space is in demand and this development responds to fill that need for the area surrounding the West Metro of Hennepin County. The buildings are attractive, well-built and will be a welcomed addition to the City of Corcoran. Overview Craig Scherber proposes this project for the City of Corcoran’s consideration. The Project will be located at 23730 State Highway 55 in Corcoran, Minnesota. Building spaces will be leased to companies and private individuals seeking protected and secure storage for their possessions ranging from company vehicles, supplies, automobiles, recreational vehicles, trucks and trailers. Each rental space has its own entrance, its individual level of interior finishes, its own power, heat and lighting. Home-based businesses located in the City of Corcoran and surrounding communities will now have an option to office out of their home per city ordinances, but store their business equipment, supplies and other non-ordinance compliant items off-site in this facility. This option will allow Corcoran residents to conduct their business in compliance with city regulations. However, no public traffic or extended employee presence will be allowed for this development and no outdoor storage or over-night parking of any kind will be allowed on this property. Finally, the only signage allowed is located on Building “A” (leasing information) and the unit number at each rental space. This property will be equipped with surveillance equipment and a controlled access gate to maintain a high level of security for tenants. Programming Business model research revealed area market needs in the leasing of large volume storage spaces with limited office space. This was evident in the West Metro of Hennepin County for small service-oriented businesses as well as certain private individuals. To meet this market need the Project has been designed with the following features: 1) Rental Lease Agreement- standard company form will be used for this project as submitted by Garages Too LLC in a recently approved development; detailed limits and responsibilities are outlined for both Owner and Tenant 2) Upon final City Council approval, developer requests immediate approval for a Site Improvement permit allowing site clearing and rough grading to commence ahead of building construction 3) Six Total Structures- development proposes six (6) stand-alone buildings to maximize development in most efficient manner (identified as Buildings “A” thru “F”); all buildings are non- sprinkled (NS) 4) Building “A” Signature Unit- storage unit with special features identifying it as the main focal point of the project (includes the facility maintenance space) 5) Typical Rental Unit a) Large Warehouse Space- 12’ x 12’ high overhead door; 45’ & 34’ depths for large items b) Electrical Service- 200amp with separate / individual meters c) Heating System- ceiling mounted individual direct-fired natural gas heaters for each unit Project Development Narrative New Storage Facility by Craig Scherber 23730 State Highway 55 Corcoran, Minnesota 07/19/2023 Page 2 Site Development A 24 foot wide access road will be constructed to provide access to the facility from Highway 55. No change to Highway 55 is anticipated other than the improvement connected to the new site access. No turn lane improvements are required for Highway 55 as this facility will generate only 30 trips per day far below the 100 daily trips threshold required for any new turn lane1. Chapter 3 of Mn/DOT Access Management Manual includes a series of requirements or warrants when considering design criteria for its roadway system2. None of the 9 warrants listed are triggered by this project. Six separate buildings are served by bituminous paving. Surface storm water will be collected and routed to a storm water management basin on-site with discharge on-grade. The discharge point is protected with rip-rap to address erosion. No exterior storage of any kind is allowed on the property. Landscape Design Landscape design is proposed that is reasonable and appropriate for the proposed development. Tree plantings are proposed with a variety of coniferous and deciduous trees with a quantity that complies with the city requirement based on building square footage by code 1060.070.2.G.2. Tree plantings are proposed along the perimeter north, west, and south sides of the site where appropriate. Plantings on the west boundary are located outside of future street right-of-way and are positioned to allow for future street construction. Plantings on the south provide screening from MN Highway 55. Adjacent properties to the north and east have comprehensive plan designation of Light Industrial and like kind uses are anticipated. The total number of tree plantings proposed meets the calculation result based on building square footage required by code 1060.070.2.G.2. The number of tree plantings exceeds the calculation result based on site perimeter required by code 1060.070.2.G.2. Shrub plantings are proposed along select building walls that have primary visibility from adjacent MN Highway 55 and future street along west boundary. The total number of shrubs proposed exceeds the calculation result based on building square footage required by code 1060.070.2.G.2. The number of shrubs proposed exceeds the calculation result based on site perimeter required by code 1060.070.2.G.2. Buffer yards are provided meeting the intent of code 1060.070.2.J. A 50 ft width Class D Buffer Yard is provided on the west side of the site between proposed buildings and future street right-of-way. A 40 ft width Class D Buffer Yard is provided on the north and east boundaries of the project. The 40 ft width is to be provided by combination of 20 ft width between buildings and property line, and 20 ft width on adjacent property. A landscape easement will be secured from the adjacent landowner for preservation of landscape screening and plantings. The landscape easement will be recorded with defined legal description of the 20 ft wide area. A variance is requested to allow the 20 ft width landscape easement on adjacent property to be considered acceptable in combination with 20 ft width provided along the outer perimeter of the north and east boundaries of the development parcel. Project Development Narrative New Storage Facility by Craig Scherber 23730 State Highway 55 Corcoran, Minnesota 07/19/2023 Page 3 Building Construction Project consists of six (6) masonry structures, using decorative masonry units for all exterior walls and wood roof trusses with asphalt shingle roofing, pre-finished metal fascia, and soffits; 14’-0” truss bearing height, pre-finished doors and windows (see attached Drawings); Building “A”– 5 individual rental units; the signature design feature is finished with stone veneer base and stone cap, lap siding and trim; includes the space to house maintenance equipment and supplies required to keep this facility looking and operating at high levels Building “B” – 7 individual rental units; Building “C” – 11 individual rental units; Building “D” – 11 individual rental units; Building “E” – 11 individual rental units; Building “F” – 11 individual rental units; Total Individual Rental Units – 56 No outdoor / exterior storage is allowed at any time. Site Information Parcel Identification Number (PIN): 31-119-23-33-0001 Total parcel size: 4.87 acres Development Density: FAR = 0.236 Total Allowed Impervious Surfaces: 70% Total Proposed Impervious Surface: 45.2% City Approvals Requested The following is a summary of the city approvals needed: 1) Rezone to I1 Light Industrial 2) Variance for municipal services requirement (municipal services not needed) 3) Variance for buffer yard requirement (20 ft width on-site in combination with 20 ft width on adjacent property) 4) Site Plan 5) Conditional Use Permit Project Development Narrative New Storage Facility by Craig Scherber 23730 State Highway 55 Corcoran, Minnesota 07/19/2023 Page 4 Variance Requests Two variances are requested. Variance for municipal services requirement: The project proposed does not need sanitary sewer or water service. It is not practical to delay the development of a site that will not require municipal sewer and water service connection. The constraint to conform to with a connection to municipal sewer and water services was not created by the landowner. The development proposed is consistent with future land uses for this property and adjacent properties. Variance for buffer yard required by Section 1060.070, Subd. 2. Owner proposes to satisfy the intent of the buffer yard requirement by securing a 20 ft landscape easement area parallel and adjacent to north and east boundaries to provide for preservation of existing landscape screening and proposed landscape screening. The existing parcel configuration has limited north-south width and results in a practical difficulty once setback and site development constraints are imposed. The parcel configuration was not created by the landowner. The development proposed is consistent with future land uses for this property and adjacent properties. Footnotes: 1 Tod Sherman Email, dated 12-14-20 (attached) Tod Sherman, Planning Director Office of Planning, Program Management and Transit 1500 West County Road B-2 Roseville, MN 55113 (651) 234-7794 Tod.sherman@state.mn.us 2 Mn/DOT Access Management Manual – Chapter 3 Section 3.4.9 Turn Lanes http://www.dot.state.mn.us/accessmanagement/resources.html INDEX OF CIVIL SITE DRAWINGS: CIVIL ENGINEERINGSITE DESIGN305 Lakeview Ave.Tonka Bay, MN 55331Craig Scherber612-810-8400cescherber@yahoo.comSCHERBER &ASSOCIATES, LLCPROJECT LOCATIONSITEMINNESOTACORCORAN STORAGE IISITE IMPROVEMENT PROJECTCORCORAN, MNCITY OF CORCORAN, MNHENNEPIN COUNTYSITESITESITE 20XXXXXXXXXXPROJECT LOCATIONEXISTING PROPERTY DESCRIPTIONLEGEND: SITE PLAN NOTES SITE DATA: GENERAL NOTES SETBACKS: KEY NOTES: INDEX OF CIVIL SITE DRAWINGS: CIVIL ENGINEERINGSITE DESIGN305 Lakeview Ave.Tonka Bay, MN 55331Craig Scherber612-810-8400cescherber@yahoo.comSCHERBER &ASSOCIATES, LLCMINIMUM LOT REQUIREMENTSSURVEY DATA 20XXXXXXXXXXXXLEGEND:INDEX OF CIVIL SITE DRAWINGS: CIVIL ENGINEERINGSITE DESIGN305 Lakeview Ave.Tonka Bay, MN 55331Craig Scherber612-810-8400cescherber@yahoo.comSCHERBER &ASSOCIATES, LLCSURVEY DATA 20XXXXXXXXXXXLEGEND: INDEX OF CIVIL SITE DRAWINGS: CIVIL ENGINEERINGSITE DESIGN305 Lakeview Ave.Tonka Bay, MN 55331Craig Scherber612-810-8400cescherber@yahoo.comSCHERBER &ASSOCIATES, LLCSURVEY DATA4 20XXXXXXXXXXSURVEY DATAPROJECT LOCATIONEXISTING PROPERTY DESCRIPTIONEROSION CONTROL INSTALLATION SCHEDULEEROSION CONTROL NOTESEROSION CONTROL MAINTENANCE SCHEDULEVEGETATION GROUND COVER SCHEDULESWPP NARRATIVEPOLLUTION PREVENTION NOTESRESPONSIBLE PARTYDESIGN CALCULATIONSSWPPP Designer: Owner: SCHERBER AND ASSOCIATES, LLCContractor: Manager: EROSION CONTROL QUANTITIES:LEGEND: INDEX OF CIVIL SITE DRAWINGS: CIVIL ENGINEERINGSITE DESIGN305 Lakeview Ave.Tonka Bay, MN 55331Craig Scherber612-810-8400cescherber@yahoo.comSCHERBER &ASSOCIATES, LLCFILTRATION BASIN NOTESSITE DATA: LEGEND: DEMOLITION NOTES INDEX OF CIVIL SITE DRAWINGS: CIVIL ENGINEERINGSITE DESIGN305 Lakeview Ave.Tonka Bay, MN 55331Craig Scherber612-810-8400cescherber@yahoo.comSCHERBER &ASSOCIATES, LLCSURVEY DATAEXISTING PROPERTY DESCRIPTION CONCRETE PAVEMENT - LIGHT DUTY (PRIVATE SIDEWALK)BITUMINOUS PAVEMENTCONCRETE PAVEMENT - HEAVY DUTYINDEX OF CIVIL SITE DRAWINGS: CIVIL ENGINEERINGSITE DESIGN305 Lakeview Ave.Tonka Bay, MN 55331Craig Scherber612-810-8400cescherber@yahoo.comSCHERBER &ASSOCIATES, LLCCONCRETE VALLEY GUTTER INDEX OF CIVIL SITE DRAWINGS: CIVIL ENGINEERINGSITE DESIGN305 Lakeview Ave.Tonka Bay, MN 55331Craig Scherber612-810-8400cescherber@yahoo.comSCHERBER &ASSOCIATES, LLC POND OUTLET CONTROLSTRUCTURE OCS-1FILTRATION BASIN GENERAL NOTES: NOT TO SCALE 20XXXXXXXXXXXINDEX OF CIVIL SITE DRAWINGS: CIVIL ENGINEERINGSITE DESIGN305 Lakeview Ave.Tonka Bay, MN 55331Craig Scherber612-810-8400cescherber@yahoo.comSCHERBER &ASSOCIATES, LLC 1 LEASE THIS LEASE is made as of ___________, __________, between __________________________ _____________________("Landlord") and _____________________________________ ("Tenant"). The contact information for the Tenant and Personal Guarantor(s) is as follows: TENANT: Principal Contact Person (Name and Relation to Tenant): Address: Email Address: Phone Number No. 1 Phone Number No. 2 _ PERSONAL GUARANTOR(S) Name of Personal Guarantor(s), and Relation to Tenant Address: Email Address: Phone Number No. 1 Phone Number No. 2 _ 2 The following are short summaries and references to Sections in the Lease regarding certain matters and requirements to which Landlord wants to direct Tenant’s attention. According Tenant must initial next to each item to confirm that Tenant has read and understands each of the short summaries. No. Item Section Initial Box 1 Overnight parking by the Tenant or Tenant’s agents, employees, or invitees is strictly prohibited, and will result in the immediate towing, of the vehicle. The cost of such towing will be considered to be Additional Rent 3 2 Substantial Late Fees incurred if the Rent payments are not made on a timely basis. 7 3 Premises cannot be used for “residential” purposes. 3 4 Upon the termination of the Lease, the Tenant is required to remove all personal property and trash from the Premises, and return the Premises to the same condition as they were in at the time of the commencement of the Lease. If this requirement is not met, Landlord will remove the personal property and trash, clean the Premises, and the Tenant shall pay a “clean out” fee in the amount of One Thousand Dollars ($1,000). 26 5 The Landlord has a lien on all personal property in the Premises and has the right to prohibit access to Premises if the Rent is not paid in a timely manner. 28 ************************** 1. Premises. Landlord hereby leases to Tenant and Tenant hereby leases from Landlord a portion of the property located at ___________________________________________________ (“Property”), commonly referred to as Unit No. ____________________, as crosshatched on Exhibit A attached hereto (the "Premises"). 2. Term. The term of this Lease is two (2) years, and shall commence on ___________________________ (the "Commencement Date") and shall expire ________________________________ ("Expiration Date),” unless earlier terminated as provided in this Lease. If for any reason, Landlord cannot deliver possession of the Premises to Tenant on the Commencement Date, this Lease shall not be void or voidable, nor shall Landlord or its agents be liable to Tenant for any loss or damage resulting from such delay. In that event, however, the Commencement Date shall be extended for the period of such delay except that if in Landlord's judgment any part of the delay is caused by Tenant, rent shall not be abated for the period of delay caused by Tenant. Landlord will use reasonable good faith efforts to deliver the Premises to Tenant on or before the Commencement Date. If Landlord determines that it cannot deliver possession of the Premises to Tenant, Landlord may by notice to Tenant terminate this Lease without any liability to Tenant, in which case Tenant shall have no further liability to Landlord. In no event shall the expiration of this Lease be extended beyond the Expiration Date. 3. Use of Property. Tenant shall not permit use of any portion of the Premises for residential purposes. For the purposes of this section, the term “residential purposes” includes, but is not limited to, activity such as sleeping or napping; watching television or video screens; consumption of alcohol or illegal drugs; sitting or resting on furniture or other items being stored in the Premises; cooking; 3 congregating with others in the Premises except for the purposes of moving stored items in or out of the Premises; or, studying. Tenant shall not store, keep or place anything outside the Premises, except during the moving in or removal of stored items in the Premises. Tenant shall not park or store any vehicles, equipment, or trailers in any areas of the Property for any continuous period in excess of two (2) hours without Landlord’s prior written consent, which consent may be granted or denied in the sole discretion of the Landlord. Overnight parking by the Tenant or Tenant’s agents, employees, or invitees is strictly prohibited, and will result in the immediate towing, of the vehicle. The cost of such towing will be considered to be Additional Rent. TENANT HEREBY ACKNOWLEDGES THAT FAILURE TO COMPLY WITH THIS SECTION SHALL BE A MATERIAL BREACH OF THIS AGREEMENT RESULTING IN IMMEDIATE TERMINATION OF THIS LEASE AND LOSS OF ACCESS TO PREMISES AND THE PROPERTY. Tenant shall not make any alterations or improvements to the Premises (the “Tenant Improvements”) except as expressly agreed to by the Landlord as set forth in the attached Exhibit B. 4. Base Rent. Tenant will pay Landlord Base Rent in the sum of _______________________________________, per month. The Base Rent shall be payable as provided in Section 6 of this Leases. 5. Additional Rent. It is the express intent of the parties that Tenant will pay, as Additional Rent, the cost of all utilities and communication services, including water and power, sewer, heating (steam or other), lighting, air conditioning and ventilating the Premises (“Utilities”). If the Utilities are sub- metered to the Premises, Tenant shall make arrangements with the utility provider to bill the Tenant directly. If the Utilities to the Premises are not sub-metered Tenant shall pay to Landlord, as Additional Rent, the amount of Fifty Dollars ($50) per month, which amount shall be paid together with the monthly payments described in Section 6. All charges payable according to the terms of the Lease, including, but not limited to Late Charges, shall be considered Additional Rent, due according to the terms of the lease. The Base Rent together with Utilities and any other Additional Rent shall be collectively referred to as "Gross Rental." Tenant shall timely pay Utilities as required by the utility provider. . 6. Rent Payment and Security Deposit. Base Rent shall be paid, in lawful money of the United States, to the Landlord at a place as Landlord may hereafter designate in writing in monthly installments. The first installment of is due on execution of this Lease. Subsequent monthly installments of Base Rent of are due on or before the first day of each calendar month beginning on ________________________, and continuing until the expiration of the term of this Lease. Rent is due as provided in this Lease, without demand and without any reduction, abatement, counterclaim or setoff. If the term of this Lease commences on other than the first day of a month or terminates on other than the last day of a month, then the monthly installments of Base Rent provided for herein for such month or months shall be prorated and paid in advance. A security deposit to secure the Tenant’s performance under this Lease in the amount of _______________________________ shall also be due on the execution of this Lease. 7. Late Charge. Late payment by Tenant of any rent or other sums due under this Lease will cause Landlord to incur costs not contemplated by this Lease, the exact amount of such costs being difficult and impracticable to ascertain. Such costs include, without limitation, processing and accounting charges and late charges that may be imposed on Landlord by the terms of any encumbrance on or note secured by the Premises. Therefore, if any rent is not paid within five (5) days after it is due or any other sum due from Tenant is not paid when due, Tenant shall pay to Landlord an additional sum of Seventy-Five and no/100 Dollars ($75.00). If any rent remains unpaid ten (10) days after it is due, Tenant shall pay to Landlord an additional sum of $250.00, which represents a fair and reasonable estimate of the costs that Landlord will 4 incur by reason of any such late payment. Additionally, all delinquent rent or other sums, plus this late charge, shall bear interest at the lesser of the then maximum lawful contract rate permitted to be charged by Landlord, or 18% per annum (the "Default Rate"). All interest and late charges owed pursuant to this section shall referred to as “Late Charges” and considered additional rent. 8. Definitions. For the purpose of this Lease, the following are additional defined terms; (a) "Building" means the structure(s) situated on the Property, whether now or hereinafter constructed. 9. Acceptance of Premises. Taking of possession of the Premises by Tenant shall be conclusive evidence that the Premises was, on that date, in good, clean and Tenantable condition, and that Tenant has accepted the Premises "AS IS." Tenant acknowledges that no representations as to the repair of the Property or promises to alter, remodel or improve the Property, have been made by Landlord, except as may be provided in Exhibit B or in another writing signed by the parties. 10. Alterations, Additions, Improvements by Tenant. Tenant agrees not to make or allow to be made any alterations or physical additions in or about the Property without first obtaining the written consent of Landlord, which consent may be granted, withheld, or conditioned in Landlord’s sole discretion. 11. Tenant Equipment. Tenant shall not install any other equipment of any kind or nature whatsoever which will or may require any changes, replacements or additions to or in the use of heating, air conditioning, electrical or plumbing systems of the Property or of the Building without first obtaining the prior written consent of Landlord, which consent may be granted, withheld, or conditioned in Landlord’s sole discretion. . 12. Maintenance and Repairs. Tenant shall maintain Utilities to the Premises. Tenant agrees to keep the inside and outside of the Premises clean and maintain the Premises in good repair, ordinary wear and tear excepted, at its sole expense. Tenant shall not paint or decorate any part of the interior or exterior of the Premises or any part of the interior of the Premises visible from the exterior, nor post or any signs visible from the exterior of the Premises. Tenant shall maintain the Premises in a clean, orderly and sanitary condition and free from all insects, rodents, vermin and other pests. Tenant shall remove any garbage, trash, rubbish or refuse on a regular basis in accordance with local codes; Tenant shall maintain the Premises, including in good repair, all mechanical, electrical and plumbing apparatus within the Premises, ordinary wear and tear excepted. Tenant shall replace promptly, at its expense, any broken door closers and any cracked or broken glass of the Premises with glass of like kind and quality, and replace all light bulbs and tubes when no longer serviceable. Landlord shall exercise reasonable diligence to remove snow from the parking areas of the Property and other areas which provide access to the Premises. Any and all damages or injury to the Property or Premises caused by moving the property of Tenant in or out of the Property, or due to the same being on the Property, shall be repaired by and at the sole cost of Tenant. 13. Mechanic's Liens. Tenant will not permit any mechanic's, laborer's or materials supplier's liens to stand against the Property or the Building for any labor or material furnished to or on 5 account of Tenant, or claimed to have been so furnished in connection with any work performed or claimed to have been performed in, or about the Property. Tenant shall indemnify and hold Landlord harmless from and against any and all losses, liabilities, costs and expenses, including reasonable attorneys' fees, based on or arising out of asserted claims or liens against the Tenant's leasehold estate or against the right, title and interest of the Landlord in the Premises, the Building, or the Property on account of any labor performed or materials furnished in connection with any work performed by, or at the instance of, Tenant. 14. Compliance with Ordinances, Rules and Regulations; Nuisances. (a) Tenant agrees not to occupy or use, or permit any portion of the Property to be occupied or used for any business or purpose which is unlawful, disreputable, or deemed to be extra hazardous on account of fire, or permit anything to be done which would in any way increase the rate of fire or other insurance coverage on the Building or its contents; and if any increase in the rate of fire or other insurance is stated by any insurance company or by the applicable insurance rating bureau to be due to the activity or equipment of Tenant in, on or about the Property, such statement shall be conclusive evidence that such increase in such rate is due to such activity and/or equipment and as a result thereof, Tenant shall be liable for such increase and shall reimburse Landlord therefore. (b) Tenant agrees to comply with all applicable laws, ordinances, orders, rules and regulations now or hereafter in force which impose a duty on Landlord or Tenant relating to the use, condition alteration or occupancy of the Premises and the Property. Tenant will comply with the rules of the Landlord adopted by Landlord from time to time for the safety, care and cleanliness of the Property , the Premises, and the Building and for the preservation of good order therein. (c) Tenant agrees to control its agents, employees, and invitees in such manner as not to create any nuisance, or interfere with, annoy or disturb any other tenant or Landlord in its use or operation of the Property. (d) Tenant represents, warrants, and covenants to Landlord that Tenant shall at no time use or permit the Property to be used in violation of any statute, regulation, rule, order or governmental determination of any kind whatsoever which relate to or govern hazardous materials and/or environmental conditions. Tenant shall assume sole and full responsibility for, and shall remedy at its sole cost and expense, all such violations, and fully indemnify Landlord from any liability for any such violation. 15. Landlord's Right of Entry. Tenant agrees to permit Landlord, or its agents or representatives, upon reasonable notice to Tenant, to enter into any part of the Property at all reasonable hours to inspect the same, clean, make repairs, alterations or additions thereto or exhibit the Premises to prospective Tenants, purchasers or others, or for other reasonable purposes as Landlord may deem necessary or desirable, and Tenant shall not be entitled to any abatement or reduction of Base Rent, Operating Costs, or any other sums due under this Lease by reason of any inconvenience, annoyance or injury to business caused by any such activities. Landlord has the right to enter upon the Property at any time with or without notice in case of emergency. 16. Assignment or Sublease by Tenant. (a) Tenant shall not assign, encumber or in any manner transfer this Lease or any interest therein nor sublet the Property or any part or parts thereof, nor permit occupancy by anyone without the prior written consent of Landlord, which consent may be granted, withheld, or conditioned in the sole discretion of the Landlord. Consent by the Landlord to one or more assignments of this Lease or to one or more sub-lettings of the Property shall not operate as a waiver of Landlord's rights under this Section. 6 No assignment or other such encumbrance or transfer shall release Tenant of any of its obligations under this Lease or be construed or taken as a waiver of any of Landlord's rights hereunder. The acceptance of rent from someone other than Tenant shall not be deemed to be a waiver of any of the provisions of this Lease or consent to any assignment or subletting of the Property. Landlord shall have the right to terminate this Lease in the event of Tenant's failure to comply with the terms of this Section. (b) Neither this Lease nor any interest therein shall pass to any trustees or receiver in bankruptcy, or any assignee for the benefit of creditors, or by operation of law. This Lease shall terminate upon the happening of any one of the events in this sub-paragraph (b) or subparagraph (d). (c) Tenant shall promptly pay to Landlord as Additional Rent hereunder any rent or other payments pursuant to any sublease which exceed the amounts payable hereunder and all other consideration paid or to be paid by reason of any assignment or sublease. (d) No interest of Tenant in this Lease shall be assignable by involuntary assignment through operation of law (including without limitation the transfer of this Lease by will , intestacy, merger, consolidation, dissolution or foreclosure), including, but not limited to the following occurrences; (1) Tenant becomes insolvent as defined in the Federal Bankruptcy Code, admits in writing its insolvency or its present or prospective inability to pay its debts as they become due, is unable to or does not pay all or any material portion (in number or dollar amount ) of its debts as they become due, permits or suffers a judgment against it which affects Tenant's ability to conduct its business in the ordinary course, (unless enforcement thereof is stayed pending appeal), makes or proposes an assignment for the benefit of creditors, convenes or proposes to convene a meeting of its creditors, or any class thereof, for purposes of effecting a moratorium upon , or extension or composition of its debts, proposes any such moratorium, extension, or composition, or commences or proposes to commence any bankruptcy, reorganization, or insolvency proceeding, or other proceeding under any provision or chapter of the Federal Bankruptcy Code or any other federal, state, or other law for the relief of debtors. (2) Tenant fails to obtain the dismissal, within thirty (30) days after the commencement thereof, of any bankruptcy, reorganization, or insolvency proceeding, or other proceeding, or other proceeding under any law for the relief of debtors, instituted against it by one or more third parties or fails actively to oppose any such proceeding, or, in any such proceeding, defaults or files an answer admitting the material allegations upon which the proceeding was based or alleges its willingness to have an order for relief entered or its desire to seek liquidation, reorganization, or adjustment of any of its debts. (3) Any receiver, trustee, or custodian is appointed to take possession of all or any assets of Tenant or any committee of Tenant's creditor, or any class thereof, is formed for the purpose of monitoring or investigating the financial affairs of Tenant or enforcing such creditors' rights. 17. Subordination to Mortgage. Tenant covenants and agrees that this Lease is subject and subordinate to any mortgage or deed of trust which may now or hereafter encumber the Property, and to all renewals, modifications, consolidations, replacements and extensions thereof. This clause shall be self operative and no further instrument of subordination need be requested by any mortgagee. In confirmation of such subordination, however, Tenant shall at Landlord's request execute promptly any appropriate certificate, instrument or other document that Landlord may request. In the event of the enforcement by the trustee, mortgagee or the beneficiary under any such mortgage of the remedies 7 provided for by law or by such mortgage, Tenant will, upon receiving an assurance of nondisturbance from any person or parties succeeding to the interest of Landlord as a result of such enforcement, and upon request therefrom, automatically become the Tenant of, and attorn hereunder to, such successor in interest without change in the terms or other provisions of this Lease. Within 10 days of receipt of written request by such successor in interest, Tenant shall execute and deliver any instrument or instruments prepared by such successor in interest confirming the attornment herein provided for. Notwithstandi ng any foregoing provision hereof to the contrary, if the mortgagee or holder of any Mortgage hereinbefore described elects to have Tenant's interest in this Lease superior to any such instrument, then by notice to Tenant from such mortgagee or holder, this Lease shall be deemed superior to such lien whether this Lease was executed before or after said mortgage. Tenant shall at any time hereafter on demand execute any instruments, releases or other document which may be required by any such mortgagee or holder for the purpose of evidencing the superiority of this Lease to the lien of any such mortgage. 18. Estoppel Certificate. At Landlord's request, Tenant will execute an estoppel certificate addressed to any mortgagee, assignee or any other transferee of Landlord certifying as to information required by such mortgagee, trustee, assignee or transferee and agreeing to such notice provisions and other matters as any mortgagee may reasonably require in connection with Landlord's transfer or financing. 19. Signs and Graphics. Tenant shall not be permitted to place any lettering, signage, advertisement, notice or object and permit no such display on any windows or doors or on the outside of the perimeter walls of the Premises or Property or any other portion of the outside or inside of the Property except with the prior written consent of Landlord, which consent may be granted, withheld, or conditioned in Landlord’s sole discretion. Any sign, lettering, or other display not approved by the Landlord may be removed by it and the cost of such removal and the restoration of the Property resulting therefrom shall be deemed additional rent and paid forthwith by Tenant. 20. Acceptance of Goods. Tenant hereby releases Landlord, its agents and employees from any and all liabilities resulting from or related to the acceptance by Landlord of goods addressed to Tenant and delivered to the Building. 21. Tenant Insurance. (a) Tenant at its cost, shall maintain broad form comprehensive general liability insurance, including personal injury, property damage, products liability, completed operations and fire legal liability coverage with a single combined liability limit of not less than $1,000,000 for bodily injury, property damage and personal injury. Such coverage shall insure against all liability of Tenant and its authorized representatives arising out of or in connection with Tenant's use or occupancy of the Property. The broad form comprehensive liability insurance shall insure performance by Tenant of the indemnity provisions of this Lease, and the policy shall name Landlord as additional insured. (b) Tenant shall, at its cost, maintain workers' compensation and employers' liability insurance affording statutory workers' compensation benefits for the state in which the Property are located, if Tenant is obligated by law to provide such insurance, and employers' liability coverage in an amount not less than $100,000.00 (c) At its sole cost, Tenant shall maintain a policy of standard fire and extended coverage insurance with vandalism and malicious mischief endorsements and "all risk" coverage, including earthquake and flood, on all Tenant's property in or about the Property, for all of its full replacement value. Such insurance shall include Contingent Liability from Operation of Building Laws, demolition and increased costs to rebuild coverage’s; valuable papers and records coverage, providing for reproduction 8 costs measure of recovery; and coverage for damage to electronic data processing equipment and media, including coverage of the perils of mechanical breakdown and electronic disturbance. The proceeds from any such policy shall be used by Tenant for the replacement of personal property and the restoration of Tenant's improvements or alterations, if any. Tenant may, with the prior written consent of Landlord, elect to have reasonable deductibles. (d) Tenant shall maintain all other insurance Landlord requires in connection with T enant’s work or improvement of the Property, if any is expressly allowed by the Landlord. All insurance required to be provided by Tenant under this Lease shall be in a form, and in amounts acceptable to Landlord, and include a provision that they insurance will not be terminated or modified by the insurer without providing Landlord with thirty (30) days notice thereof. (e) If Tenant fails to comply with this Section, Landlord may obtain such insurance, and Tenant shall pay to Landlord upon demand as additional rent the premium cost thereof. (f) Prior to the Tenant’s occupancy of the Premises, and at any time thereafter if requested by Landlord, Tenant shall provide Landlord with proof of all insurance required to be maintained by the Tenant pursuant to the provisions of this Lease. 22. Landlord's Obligations. Landlord agrees as follows: (a) To request public utilities to furnish any electricity and water utilized in operating any and all of the facilities serving the Property. (b) That Tenant shall and have the Property, subject to the other terms hereof, provided that Tenant pays the rental herein recited and performs all of Tenant's covenants and agreements herein contained. It is understood and agreed that this covenant and any and all other covenants of Landlord contained in this Lease shall be binding upon Landlord and its successors or assigns only with respect to breaches occurring during its and their respective ownership of the Landlord's interest hereunder. (c) Landlord shall insure the Property and maintain public liability insurance for the protection of Tenant and Landlord, as their interests may appear. If Landlord elects to insure the Property and maintain such insurance, the amounts thereof and the deductibles in connection therewith shall be determined by Landlord in its sole discretion, provided that the limits of said insurance for covering the Tenant’s personal property in the Premises shall be _______________________________. Tenant shall, as additional rent, pay, or reimburse Landlord for the premiums for any insurance obtained by Landlord within 10 days of Landlord’s request. 23. Assignment by Landlord. Landlord shall have the right to transfer and assign, in whole or in part, all its rights and obligations hereunder and in the Property, and in such event and upon its transferee's assumption of Landlord's obligations hereunder (any such transferee to have the benefit of, and be subject to, the provisions of this Lease), no further liability or obligations shall thereafter accrue against Landlord hereunder. Tenant agrees upon notice thereof to attorn to such transferee in accordance with the provisions of this Lease. 24. THIS SECTION INTENTIONALLY OMITTED. 25. Damage to Building. If the Building or any building located on the Property is damaged 9 or destroyed by fire or other casualty, the Landlord shall have the right to terminate this Lease provided it gives written notice thereof to Tenant within ninety (90) days after such damage or destruction. If a portion of a building located on the Property is damaged by fire or other casualty and this Lease is not thereby terminated, the Landlord may, at its expense, restore the Property to as near the condition which existed prior to such damage or destruction as reasonably possible, and rent shall abate during such time if the Premises are untenantable, in the proportion that the untenantable portion of the Premises bears to the entire Property. Landlord shall not be responsible to the Tenant for damage to, or destruction of, Tenant's personal property any changes made by Tenant in, on or about the Premises, regardless of the cause of damage or destruction, except as may be expressly stated elsewhere herein. 26. Surrender of Premises; Holding Over. (a) Upon the expiration of the Term, the Tenant is required, at it’s own expense, to remove all personal property and trash from the Premises, and return the Premises to the same condition as they were in at the time of the commencement of the Lease. If this requir ement is not met, Landlord, in its sole discretion, will remove all personal property and trash, clean the Premises, and the Tenant shall pay a “clean out” fee in the amount of One Thousand Dollars ($1,000). Landlord shall be permitted to dispose of such personal property as Landlord sees fit, and Tenant waives all claims against Landlord for any damage to Tenant resulting from Landlord's retention or disposition of Tenant's personal property. (b) If Tenant, with Landlord's written consent, remains in possession of the Property after expiration of this Lease, such possession by Tenant shall be deemed to be a month-to-month tenancy on all provisions of this Lease, except those pertaining to term and rent. Tenant shall pay Base Rent in an amount equal to 125% of Base Rent for the last full calendar month during the regular term, which , which payments shall be made in monthly installments as described in to Section 6. Landlord shall have the rights provided it at law or in equity including, without limitation, the right to terminate Tenant's right to possession of the Property upon notice as provided by law with respect to month-to-month tenancies. 27. Attorneys' Fees and Court Costs. Tenant agrees to pay the Landlord’s attorneys' fees, court costs, and disbursements incurred by Landlord to enforce this Lease, or any part thereof, or collect any rent due, or to become due hereunder, or recovery of the possession of the Property. 28. Default by Tenant. If default be made in the payment of any sum to be paid by Tenant under this Lease, and default shall continue for fifteen (15) days, or default shall be made in the performance of any of the other covenants or conditions which Tenant is required to observe and to perform, and such default shall continue for seven (7) days, or if the interest of Tenant under this Lease shall be levied on under execution or other legal process, or if any petition shall be filed by or against Tenant to declare Tenant bankrupt or to delay, reduce or modify Tenant's debts or obligations, or if any petition shall be filed or other action taken to reorganize or modify Tenant's capital structure if Tenant is a corporation or other entity, or if Tenant be declared insolvent according to law, or if any assignment of Tenant's property shall be made for the benefit of creditors, or if a receiver or trustee is appointed for Tenant or its property, or if Tenant shall vacate or abandon the Property during the term of this Lease or any renewals or extensions thereof, then Landlord may treat the occurrence of any one or more of the foregoing events as a breach of this Lease (an “Event of Default”) and thereupon, at Landlord's option, Landlord may have any one or more of the following described remedies in addition to all other rights and remedies provided at law or in equity: (a) Landlord may terminate this Lease and forthwith repossess the Property and re-enter and remove all persons or property therefrom as permitted by law, and be entitled to recover forthwith as 10 damages a sum of money equal to total of: (1) the cost of regaining possession of the Property, including the costs of removal of any personal property or trash in the Premises; (2) attorney's fees, costs and disbursements incurred by Landlord as a result of the Event of Defaul; (3) unpaid rent; (4) a sum equal to the entire amount of rent, including all amounts treated as additional rent hereunder, for the residue of the stated term hereof plus any other sums provided herein to be paid by Tenant for the remainder of the Lease term; and (5) any other amounts necessary or provided for under applicable law to compensate Landlord for all the detriment proximately caused by Tenant's failure to perform its obligations under the Lease or which in the ordinary course of things would be likely to result therefrom. Landlord shall not be obligated to notify Tenant of the due date of rent nor demand payment thereof on its due date, the same being expressly waived by Tenant. The acceptance of any sums of money from Tenant less than the amount due, or after their due date, shall be taken to be payment on account by Tenant and shall not constitute a waiver by Landlord of any rights nor shall it reinstate the Lease or cure a default on the part of Tenant. All rights and remedies of Landlord under this Lease s hall be cumulative and shall not be exclusive of any other rights and remedies provided to Landlord under applicable law. (b) Landlord, in its sole discretion, may terminate Tenant's right of possession (but not this Lease) and may re-enter and repossess the Property without demand or notice of any kind to Tenant and without terminating this Lease, in which event Landlord may, but shall be under no obligation to do so, relet the same for the account of Tenant for such rent and upon such terms as shall be satisfactory to Landlord. For the purpose of such reletting, Landlord is authorized to restore the Property to building standards, and (i) if Landlord shall fail or refuse to relet the Property, or (ii) if the same are relet and a sufficient sum shall not be realized from such reletting after paying the unpaid Gross Rental due hereunder earned but unpaid at the time of reletting plus interest thereon from due date, the cost of recovering possession and all of the costs and expenses of decorations, repairs, changes, alterations and additions by Landlord and the expense of such reletting and of the collection of the rent accruing therefrom, to satisfy the rent provided for in this Lease to be paid, then Tenant shall pay to Landlord as damages a sum equal to the amount of the rent reserved in this Lease for such period or periods, or if the Property ha s been relet, Tenant shall satisfy and pay any such deficiency upon demand therefore from time to time and Tenant agrees that Landlord may file suit to recover any sums falling due under the terms of this Section from time to time on one or more occasions without Landlord being obligated to wait until expiration of the term of this Lease; such reletting shall not be construed as an election of the part of Landlord to terminate this Lease unless a written notice of such intention be given to Tenant by Landlord. Notwithstanding any such reletting without termination Landlord may at any time thereafter elect to terminate this Lease for such previous breach. (c ) Landlord shall have a statutory lien upon all of the personal property located in the Premises, and may deny access to any such personal property pursuant to the provisions of the “Minnesota Liens on Personal Property in Self-Storage Act” Minn. Stat. Sections 514.970 – 514.979 (the “Self-Storage Lien Act”), and also enforce the statutory lien pursuant 11 to the Self-Storage Lien Act. Failure of Landlord to declare any default immediately upon occurrence thereof, or delay in taking any action in connection therewith, shall not waive such default, but Landlord shall have the right to declare any such default at any time thereafter. If Tenant defaults in the observance or performance of any Tenant's covenants, agreement or obligations hereunder wherein the default can be cured by the expenditure of money, Landlord may, but without obligation, and without limiting any other remedies which it may have by reason of such default, cure the default, charge the costs thereof to Tenant, and Tenant shall pay the same as additional rent forthwith upon demand, together with interest thereon. 29. Hold Harmless/Waiver of Subrogation. Tenant shall indemnify Landlord from and against any and all demands and liabilities arising from or relating to injury or loss of life to persons or arising from Tenant's negligence or intentional misconduct in the use of the Property and the conduct of Tenant's agents and invitees in or around the Premises, Building and the Property. Landlord shall indemnify Tenant from and against any and all demands and liabilities for or relating to injury or loss of life to persons or damage to or loss of property to the extent arising from Landlord's negligence or willful misconduct in and around that portion of the Building other than the Premises. In the event of an act or occurrence in which both Landlord and Tenant are attributed some degree of fault, the parties' respective rights to contribution and indemnity shall be as generally provided at law or in equity. The duty to indemnify contemplated hereby includes the duty to pay all reasonable and necessary attorneys' fees and costs incurred by the indemnitee in connection with any such proceedings. To the extent possible, Landlord and Tenant release one another, and their respective shareholders, members, partners, officers, directors, governors, director, employees, and agents, from all liability to the other, or anyone claiming through them by way of subrogation or otherwise, for any loss or damage covered by property insurance, or coverable by a customary policy of insurance required by this Lease, even if such loss or damage was caused by the fault or negligence of the other party, or anyone for whom such party may be responsible. 30. Severability. If any term or provision of this Lease, or the application thereof to any person or circumstances shall to any extent by invalid or unenforceable, the remainder of this Lease, or the application of such provision to persons or circumstances other than thos e as to which it is invalid or unenforceable, shall not be affected thereby, and each provision of this Lease shall be valid and enforceable to the extent permitted by law. 31. Waiver of Covenants. Failure of Landlord to insist in any one or more instances upon strict performance of any term, covenant or condition of this Lease or to exercise any remedy or option herein contained, shall not be construed as a waiver or a relinquishment for the future of such term, convenient, condition, remedy or option, but the same shall continue and remain in full force and effect. The receipt by Landlord of rents with knowledge of a breach in any of the terms, covenants or conditions of this Lease to be kept and performed by Tenant shall not be deemed a waiver of such breach, and Landlord shall not be deemed to have waived any provision of this Lease until expressed in writing and signed by Landlord. 32. Notices. All notices, demands consents and approvals which may or are required to be given by either party to the other hereunder shall be in writing and shall be deemed to have been fully given 12 when deposited in the United States mail by “verified mail” to the addresses of the Party set forth below. The term “verified mail” is defined the Self-Storage Lien Act as any method of mailing that is offered by the United States Postal Service or private delivery service that provides evidence of mailing. Landlord: Tenant: The above address may be changed by a party on at least fifteen (15) days' notice to the other party. The Self-Storage Lien Act requires that the Tenant be allowed to provide an alternate contact person for the purposes of providing notice(s) of default under Minn. Stat. Section 514.973. That alte rnate contact person is: Tenant’s Alternate Contact Person: If the Tenant declines to name an Alternate Contact Person, the Tenant MUST initial the statement below: Tenant hereby confirms that Tenant declines to provide an alternate contact. ______________. Tenant’s Initials 33. Miscellaneous. (a) No rights to light or air over any property, whether belonging to Landlord or any other person, are granted to Tenant by this Lease. (b) This Lease shall be binding upon and inure to the benefit of Landlord its successors and assigns, and shall be binding upon and inure to the benefit of Tenant, and, to the extent assignment may be approved by Landlord hereunder, Tenant's successors or assigns. (c) All rights and remedies of Landlord under this Lease shall be cumulative and none shall exclude any other rights or remedies allowed by law; and this Lease is declared to be a Minnesota contract, and all of the terms hereof shall be construed according to the laws of the State of Minnesota. (d) The captions in this Lease are for convenience only and are not part of this Lease. 13 (e) This Lease may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. (f) The exhibit(s) attached to this Lease are hereby made a part of this Lease. Landlord and Tenant respectively, have duly signed this Lease as of the day and year first above written. (34) Military Service. Tenant hereby discloses and confirms, by initialing below, whether or not Tenant is, or is not, a member of the uniformed services as the term is defined in United States Code, title 10, section 101(a)(5), or a member of the National Guard or a reserve component under United States Code, title 32, section 101. Tenant is such a member _________ Tenant is not such a member _________ (35) Statutory Disclosures. a. The name and address of the person authorized to manage the Property and Premises is: Name: Address: b. The name and address of the owner of the Property, or an agent authorized to by the owner to accept service of process, and give receipt for notices and demands is: Name: Address: [SIGNATURE PAGE FOLLOWS] 14 Landlord: ________________ Tenant: ______________________________ By_______________________________ By:________________________________ Craig Scherber Its: Chief Manager Its: ____________________ The undersigned personally guaranties performance of Tenant’s obligations under the terms of this Lease, and confirms that the Landlord will not enter into the Lease without this personal guaranty and that there is adequate consideration for this personal guaranty. ____________________________________ Date: ______________________ Standard Lease - Rockford Rentals.v. 2-2.23.21 15 EXHIBIT A To Lease Dated ____________________ _______________________________, as Landlord And ______________________, as Tenant Depiction of Premises 16 EXHIBIT B To Lease Dated _________________________________, as Landlord _______________________________, as Tenant Tenant Improvements STAFF REPORT Agenda Item: 9a. Council Meeting: August 24, 2023 Prepared By: Kevin Mattson Topic: City Center Drive & 79th Place - Utility and Street Improvements – Bid Award Action Required: Approval Summary Attached is an engineering memo that outlines the bid results including alternates along with the associated recommendation related to the City Center Drive & 79th Place – Street & Utility Improvements project. Financial/Budget The project is funded through a combination of development contributions, bonding, and Municipal State Aid funds. ARPA funds may be utilized for the Alternates 1 & 5 if approved. Staff is planning to provide a complete funding breakdown for this project at the upcoming September 28th council meeting. Options 1.Authorize a contingent bid award to S.M. Hentges for the Base Bid plus selected Alternates pending land acquisition. 2.Decline. Recommendation 1.Authorize a contingent bid award to S.M. Hentges for the Base Bid plus selected Alternates pending land acquisition. Council Action Consider a motion to authorize a contingent bid award to S.M. Hentges for the Base Bid plus selected Alternates pending land acquisition. Attachments 1.Engineering Memo Memo To: Kevin Mattson, PE, PW Director From: Steve Hegland, PE Nick Wyers, PE Project/File: 227705033 Date: August 17, 2023 Subject: Bid Results – Street and Utility Construction for City Center Drive and 79th Place Council Action Requested Staff is recommending Council authorize a Notice of Award for the construction of the Street and Utility Construction for City Center Drive and 79th Place contingent on land acquisition. Bid Results Seven bids were received on Wednesday, August 16, 2023 for the Street and Utility Construction for City Center Drive and 79th Place. Bid results are summarized below and details are in the attached table. The Engineers estimate for the Base Bid Amount was $5,593,766. Contractor S.M. Hentges & Sons, Inc. R.L.Larson Excavating, Inc. S.R. Weidema, Inc. Geislinger & Sons Valley Paving, Inc. Northdale Construction Co. C.S. McCrossan Const. Inc. Bid Placement Low #2 #3 #4 #5 #6 #7 Base Bid $5,063,531.65 $5,480,366.83 $5,867,254.95 $5,891,299.50 $5,916,894.44 $5,982,310.72 $6,773,473.43 Bid Alt 1 $154,964.40 $190,595.10 $224,066.60 $203,979.00 $205,293.03 $176,165.00 $241,766.90 Bid Alt 2 $207,006.70 $215,287.80 $214,162.00 $208,473.60 $221,125.76 $182,009.33 $213,668.00 Bid Alt 3 $0.00 $2,961.00 $17,672.00 $6,580.00 $0.00 $3,651.90 $282.00 Bid Alt 4 $66,210.00 $99,260.00 $97,262.00 $102,100.00 $70,613.79 $101,672.49 $105,840.00 Bid Alt 5 $63,564.06 $80,777.10 $70,126.40 $81,481.00 $72,072.99 $80,942.93 $82,755.70 Base Bid and All Alternates $5,555,276.81 $6,069,247.83 $6,490,543.95 $6,493,913.10 $6,486,000.01 $6,526,752.37 $7,417,786.03 The low bidder was S. M. Hentges & Sons, Inc for Base Bid Amount of $5,063,531.65. Alternates Below is a summary of the alternates bid with this project. Regardless of which combination of alternates awarded, the low bidder will remain S. M. Hentges. Attachment: 9a1. August 17, 2023 Kevin Mattson, PE, PW Director Page 2 of 3 Reference: Street and Utility Construction for City Center Drive and 79th Place Bid Alternate #1: Utility Extension along City Hall This bid alternate will extend the trunk watermain along County Road 116 past the northern City Hall entrance and provide a water service to City Hall. The watermain would be directionally drilled in front of City Hall to avoid landscaping impacts, the City Hall monument, disrupting the northern city hall entrance. Bid Alternate 1 Amount $154,964.40. Bid Alternate #2: Tree Grates The landscaping plan in the base bid provides for mulch to be placed around the boulevard trees along City Center Drive and 79th Place. Through discussions with public works staff, we wanted to balance an aesthetically pleasing design with maintenance and bid an alternative design which included metal tree grates bounded by a concrete border. This design both reduces maintenance as well as provides a cleaner design, especially in the more urban areas of the downtown district. Bid Alternate 2 Amount $207,006.70 Bid Alternate #3: Alternate Tree Species Bid alternate #3 will remove the Elm and Linden trees and replace them with Hickory and Catalpa trees. Bid Alternate #3 Amount $0.00 (No change for alternate species) Bid Alternate #4: Install Planter Arms on Light Poles This bid alternate will install planter arms on the light poles and provide the associated improvements to the irrigation system which automatically water the hanging baskets with the rest of the irrigation system. Bid Alternate #4 Amount $66,210.00 Bid Alternate #5: Police Department Parking This bid alternate will expand the Corcoran City Hall parking lot adjacent to the police department parking area. This alternate will provide an additional eight parking spots adjacent to the Police Department Entrance as well as overhead lighting for safety reasons and outlets at the front of the parking stalls to plug in police vehicles/trailers. Bid Alternate #5 Amount $63,564.06 Engineering Construction Services With this authorization of work, we would request that the authorization of work includes the Engineering Construction Services for surveying, construction oversight, and engineering management costs for the project. Typical engineering costs for construction administration services on a project of this magnitude would be 6-9% of the construction costs. Based on previous project experience we estimate engineering costs to be around 7.5% of the base bid for a project of this size which would be $380,000. As with all City projects, this work is billed on a time and material basis only for the time spent on the project and we work with City Staff to save cost where possible. This will be completed in addition to the previously completed services of preparing the plans and specifications for the project of $251,500. August 17, 2023 Kevin Mattson, PE, PW Director Page 3 of 3 Reference: Street and Utility Construction for City Center Drive and 79th Place Funding This project will be partially funded by the City of Corcoran along with financial contributions from the St. Therese and Rush Creek Reserve developments. Both the St. Therese and Rush Creek Reserve developments had funding requirements for offsite improvements. The City portion of the project is being funded through use of Municipal State Aid Funds, Special Assessments and bonding. ARPA funding may be utilized for some of the project costs if Bid Alternatives 1 and or 5 are awarded. Engineer’s Recommendation The bids were competitive, therefore, Stantec recommends that the project be awarded to S.M. Hentges for the base bid plus the cost of any awarded alternates and consider the authorization for Stantec to provide construction engineering services estimated for $380,000. Project Name:City Project No.:Bid Opening:Owner:License No. 52243BID TABULATIONItem NumItem Units Qty Unit Price TotalUnit Price Total Unit Price Total Unit Price TotalBASE BID:1 MOBILIZATION LUMP S1 $150,000.00$150,000.00 $170,000.00 $170,000.00 $300,000.00 $300,000.00 $252,000.00 $252,000.002 PAVEMENT MARKING REMOVALLIN FT 8119$0.80$6,495.20$1.10 $8,930.90$1.00$8,119.00 $1.50 $12,178.503 SALVAGE SIGNEACH 4$41.00$164.00$26.40$105.60$25.00$100.00 $35.00$140.004 REMOVE SIGNEACH 3$41.00$123.00$26.40$79.20$25.00$75.00 $35.00$105.005 REMOVE CATCH BASIN EACH 1$330.00$330.00$715.00$715.00 $675.00$675.00 $450.00$450.006 REMOVE SEPTIC TANKLUMP 1 $10,000.00$10,000.00$2,640.00 $2,640.00 $3,000.00$3,000.00 $3,500.00$3,500.007 REMOVE CURB AND GUTTERLIN FT 30$12.90$387.00$24.40$732.00$7.25$217.50 $10.00$300.008 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 2618$3.00$7,854.00$3.20 $8,377.60$4.00 $10,472.00 $5.00 $13,090.009 REMOVE CULVERTLIN FT 236$8.00$1,888.00$31.50 $7,434.00$15.00$3,540.00 $12.00$2,832.0010 REMOVE BITUMINOUS DRIVEWAY PAVEMENTSQ YD 30$4.00$120.00$5.40$162.00$7.45$223.50 $10.00$300.0011 REMOVE BITUMINOUS PAVEMENTSQ YD 2770$4.00$11,080.00$3.20 $8,864.00$3.90 $10,803.00 $5.00 $13,850.0012 MILL BITUMINOUS PAVEMENT 2" DEPTHSQ YD 560$16.00$8,960.00$15.80 $8,848.00$30.00 $16,800.00 $30.00 $16,800.0013 REMOVE GRAVEL SURFACINGSQ YD 829$2.00$1,658.00$4.50 $3,730.50$7.50$6,217.50 $5.00$4,145.0014 REMOVE TREEEACH 90$382.00$34,380.00$155.00 $13,950.00 $450.00 $40,500.00 $400.00 $36,000.0015 STRIP, STOCKPILE, AND RESPREAD TOPSOIL LUMP 1 $45,000.00$45,000.00 $41,100.00 $41,100.00 $1,650.00$1,650.00 $30,000.00 $30,000.0016 GRANULAR BORROW TON 170$30.00$5,100.00$16.60 $2,822.00$18.00$3,060.00 $14.00$2,380.0017 COMMON TOPSOIL BORROW SPECIALCU YD 900$16.00$14,400.00$14.70 $13,230.00$6.75$6,075.00 $42.00 $37,800.0018 SELECT GRANULAR BORROW MOD 5% TON 8280$19.00$157,320.00$17.70 $146,556.00$16.00 $132,480.00 $16.00 $132,480.0019 STABILIZING AGGREGATE, 3" MINUSTON 854$34.00$29,036.00$40.40 $34,501.60$35.00 $29,890.00 $40.00 $34,160.0020 EXCAVATION - COMMONCU YD 7925$6.00$47,550.00$16.40 $129,970.00$5.00 $39,625.00 $15.00 $118,875.0021 COMMON EMBANKMENTCU YD 4265$4.70$20,045.50$5.00 $21,325.00$3.00 $12,795.00 $12.00 $51,180.0022 HAUL & DISPOSE OF EXCAVATED MATERIALCU YD 3660$15.00$54,900.00$19.50 $71,370.00$14.00 $51,240.00 $18.00 $65,880.0023 GEOTEXTILE FABRIC TYPE 5SQ YD 18255$1.80$32,859.00$2.00 $36,510.00$2.10 $38,335.50 $3.00 $54,765.0024 SOIL STABILIZATION GEOGRIDSQ YD 1050$3.50$3,675.00$60.90 $63,945.00$60.00 $63,000.00 $36.00 $37,800.0025 AGGREGATE SURFACING CLASS 2TON 160$50.00$8,000.00$48.40 $7,744.00$45.00$7,200.00 $28.00$4,480.0026 STREET SWEEPER (WITH PICKUP BROOM)HOUR 65$180.00$11,700.00$168.50 $10,952.50 $165.00 $10,725.00 $165.00 $10,725.0027 WATERMGAL 65$65.00$4,225.00$37.40 $2,431.00$90.00$5,850.00 $100.00$6,500.0028 AGGREGATE BASE CLASS 5TON 9320$25.00$233,000.00$26.90 $250,708.00$25.75 $239,990.00 $28.00 $260,960.0029 BITUMINOUS MATERIAL FOR TACK COATGAL 1760$4.00$7,040.00$3.70 $6,512.00$3.50$6,160.00 $3.00$5,280.0030 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C) TON 3625$97.70$354,162.50$90.10 $326,612.50$85.45 $309,756.25 $92.00 $333,500.0031 TYPE SP 12.5 WEARING COURSE MIXTURE (3,C)TON 1055 $101.00$106,555.00$98.80 $104,234.00$93.30 $98,431.50 $97.00 $102,335.0032 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C)TON 1045 $106.00$110,770.00$94.60 $98,857.00$89.75 $93,788.75 $103.00 $107,635.0033 24" RC FLARED END SECTION W/ TRASH GUARD EACH 2 $3,000.00$6,000.00$2,610.00 $5,220.00 $2,892.00$5,784.00 $3,700.00$7,400.0034 30" RC FLARED END SECTIONEACH 1 $2,000.00$2,000.00$2,120.00 $2,120.00 $2,031.00$2,031.00 $2,600.00$2,600.0035 42" RC FLARED END SECTIONEACH 1 $3,300.00$3,300.00$3,250.00 $3,250.00 $3,182.00$3,182.00 $5,000.00$5,000.0036 SUBGRADE EXCAVATIONCU YD 427$10.00$4,270.00$22.00 $9,394.00$12.00$5,124.00 $15.00$6,405.0037 18" RC FLARED END SECTION W/TRASH GUARDEACH 1 $2,300.00$2,300.00$1,970.00 $1,970.00 $2,126.00$2,126.00 $2,750.00$2,750.00I hereby certify that this is an exactreproduction of bids received.Bidder No. 2S. R. Weidema, Inc.CITY CENTER DRIVE AND 79TH PLACE PROJECTCity of CorcoranWednesday, August 16, 2023 at 1:00 PM227705033Bidder No. 3Bidder No. 1S.M. Hentges & Sons, Inc.R. L. Larson Excavating, Inc.Steve Hegland, PEBidder No. 4Geislinger & SonsStantec Project No.:227705033BidTab.xlsmBT-1 BID TABULATIONItem NumItem Units Qty Unit Price TotalUnit Price Total Unit Price Total Unit Price TotalBidder No. 2S. R. Weidema, Inc.Bidder No. 3Bidder No. 1S.M. Hentges & Sons, Inc. R. L. Larson Excavating, Inc.Bidder No. 4Geislinger & Sons38 4" PVC DRAINTILE CLEANOUTEACH 14$230.00$3,220.00$307.00 $4,298.00 $221.00$3,094.00 $150.00$2,100.0039 6" PVC DRAINTILE CLEANOUTEACH 4$450.00$1,800.00$537.50 $2,150.00 $375.00$1,500.00 $400.00$1,600.0040 8" PVC PIPE DRAIN CLEANOUTEACH 1 $1,300.00$1,300.00$928.00$928.00 $883.00$883.00 $800.00$800.0041 4" PVC DRAINTILE PIPE SCH 40LIN FT 5016$11.00$55,176.00$17.10 $85,773.60$20.00 $100,320.00 $15.00 $75,240.0042 6" PVC DRAINTILE PIPE SCH 40LIN FT 322$16.00$5,152.00$25.90 $8,339.80$23.00$7,406.00 $18.00$5,796.0043 12" PVC SANITARY SEWER PIPE SDR 35LIN FT 438$72.00$31,536.00$70.10 $30,703.80$90.00 $39,420.00 $100.00 $43,800.0044 12" PVC SANITARY SEWER PIPE SDR 26LIN FT 625$80.00$50,000.00$86.10 $53,812.50 $155.00 $96,875.00 $110.00 $68,750.0045 12" PVC SANITARY SEWER PIPE C-900 DR 18LIN FT 606$220.00$133,320.00$117.00 $70,902.00 $375.00 $227,250.00 $170.00 $103,020.0046 16" PVC SANITARY SEWER PIPE C-900 DR 18LIN FT 279$230.00$64,170.00$159.50 $44,500.50 $365.00 $101,835.00 $195.00 $54,405.0047 15" PVC SANITARY SEWER PIPE SDR 26LIN FT 279$237.00$66,123.00$126.00 $35,154.00 $250.00 $69,750.00 $180.00 $50,220.0048 8" PVC SANITARY SEWER PIPE SDR 26LIN FT 251$63.00$15,813.00$55.90 $14,030.90 $105.00 $26,355.00 $120.00 $30,120.0049 10" PVC SANITARY SEWER PIPE SDR 26LIN FT 43$71.00$3,053.00$197.50 $8,492.50 $125.00$5,375.00 $130.00$5,590.0050 12" RC PIPE SEWERLIN FT 144$55.00$7,920.00$60.40 $8,697.60$70.00 $10,080.00 $90.00 $12,960.0051 15" RC PIPE SEWERLIN FT 638$60.00$38,280.00$66.10 $42,171.80$78.00 $49,764.00 $98.00 $62,524.0052 18" RC PIPE SEWERLIN FT 254$69.00$17,526.00$68.50 $17,399.00$82.00 $20,828.00 $106.00 $26,924.0053 24" RC PIPE SEWERLIN FT 219$98.00$21,462.00$100.00 $21,900.00 $115.00 $25,185.00 $135.00 $29,565.0054 27" RC PIPE SEWERLIN FT 272$111.00$30,192.00$106.00 $28,832.00 $133.00 $36,176.00 $143.00 $38,896.0055 30" RC PIPE SEWERLIN FT 1025 $157.50$161,437.50$128.00 $131,200.00 $167.00 $171,175.00 $175.00 $179,375.0056 42" RC PIPE SEWERLIN FT 88$245.00$21,560.00$226.50 $19,932.00 $292.00 $25,696.00 $285.00 $25,080.0057 12" PIPE PLUGEACH 1 $1,185.00$1,185.00$633.00$633.00 $700.00$700.00 $450.00$450.0058 10" PIPE PLUGEACH 1$900.00$900.00$122.50$122.50 $340.00$340.00 $150.00$150.0059 15" HDPE FLARED END SECTION W/ TRASH GUARD EACH 1$950.00$950.00$5,040.00 $5,040.00 $568.00$568.00 $500.00$500.0060 CONNECT TO EXISTING STORM SEWEREACH 2 $2,300.00$4,600.00$2,320.00 $4,640.00 $2,065.00$4,130.00 $3,500.00$7,000.0061 CONNECT TO EXISTING SANITARY SEWER SERVICE EACH 1$538.00$538.00$5,720.00 $5,720.00 $500.00$500.00 $2,500.00$2,500.0062 CONNECT TO EXISTING SANITARY SEWEREACH 1 $16,200.00$16,200.00 $16,500.00 $16,500.00 $6,700.00$6,700.00 $12,000.00 $12,000.0063 4' DIAMETER SANITARY SEWER MANHOLEEACH 11 $8,900.00$97,900.00$9,820.00 $108,020.00 $9,888.00 $108,768.00 $9,500.00 $104,500.0064 15" HDPE PIPE SEWERLIN FT 62$48.00$2,976.00$47.70 $2,957.40$36.00$2,232.00 $85.00$5,270.0065 30" STEEL CASING PIPE (JACKED)LIN FT 100 $1,614.00$161,400.00$1,870.00 $187,000.00 $1,691.00 $169,100.00 $1,700.00 $170,000.0066 IRRIGATION SYSTEMLUMP SUM1 $209,000.00$209,000.00 $267,000.00 $267,000.00 $320,000.00 $320,000.00 $210,000.00 $210,000.0067 16" BUTTERFLY VALVE AND BOXEACH 2 $6,300.00$12,600.00$6,520.00 $13,040.00 $6,434.00 $12,868.00 $6,500.00 $13,000.0068 12" BUTTERFLY VALVE AND BOXEACH 2 $4,300.00$8,600.00$3,800.00 $7,600.00 $3,808.00$7,616.00 $4,100.00$8,200.0069 6" GATE VALVE AND BOXEACH 5 $2,700.00$13,500.00$2,420.00 $12,100.00 $2,530.00 $12,650.00 $2,750.00 $13,750.0070 8" GATE VALVE AND BOXEACH 3 $3,400.00$10,200.00$3,480.00 $10,440.00 $3,447.00 $10,341.00 $3,900.00 $11,700.0071 CONNECT TO EXISTING WATERMAINEACH 2 $6,500.00$13,000.00$5,170.00 $10,340.00 $2,168.00$4,336.00 $5,000.00 $10,000.0072 HYDRANTEACH 5 $6,940.00$34,700.00$7,300.00 $36,500.00 $6,801.00 $34,005.00 $7,500.00 $37,500.0073 WATERMAIN OFFSETEACH 1 $4,430.00$4,430.00$1,970.00 $1,970.00 $3,970.00$3,970.00 $5,000.00$5,000.0074 2" SADDLEEACH 1$770.00$770.00$521.50$521.50 $197.00$197.00 $450.00$450.0075 2" CURB STOP AND BOXEACH 1 $1,100.00$1,100.00$1,440.00 $1,440.00 $736.00$736.00 $1,000.00$1,000.0076 2" CORPORATION STOPEACH 1$665.00$665.00$694.00$694.00 $449.00$449.00 $750.00$750.0077 2" TYPE K COPPER PIPELIN FT 63$42.00$2,646.00$83.10 $5,235.30$54.00$3,402.00 $85.00$5,355.0078 12" PVC C-900 DR-18 WATERMAIN OPEN CUTLIN FT 804$73.00$58,692.00$85.80 $68,983.20 $105.00 $84,420.00 $110.00 $88,440.0079 16" PVC C-900 DR-18 WATERMAIN OPEN CUTLIN FT 2071 $103.00$213,313.00$112.50 $232,987.50 $140.00 $289,940.00 $150.00 $310,650.0080 16" PVC C-900 DR-18 WATERMAIN TRENCHLESS INSTALLATIONLIN FT 565$205.00$115,825.00$245.00 $138,425.00 $250.00 $141,250.00 $240.00 $135,600.0081 6" DIP CL 52 WATERMAINLIN FT 114$51.00$5,814.00$65.30 $7,444.20$65.00$7,410.00 $85.00$9,690.0082 8" PVC C-900 DR-18 WATERMAIN OPEN CUTLIN FT 1575$47.00$74,025.00$51.10 $80,482.50$55.00 $86,625.00 $95.00 $149,625.00227705033BidTab.xlsmBT-2 BID TABULATIONItem NumItem Units Qty Unit Price TotalUnit Price Total Unit Price Total Unit Price TotalBidder No. 2S. R. Weidema, Inc.Bidder No. 3Bidder No. 1S.M. Hentges & Sons, Inc. R. L. Larson Excavating, Inc.Bidder No. 4Geislinger & Sons83 8" PVC C-900 DR-18 WATERMAIN TRENCHLESS INSTALLATIONLIN FT 100 $140.00 $14,000.00 $137.00 $13,700.00 $240.00 $24,000.00 $130.00 $13,000.0084 HYDRANT RISER LIN FT 10 $1,200.00 $12,000.00 $1,310.00 $13,100.00 $1,375.00 $13,750.00 $1,250.00 $12,500.0085 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 27"EACH 1 $2,325.00$2,325.00$3,040.00 $3,040.00 $2,493.00$2,493.00 $2,600.00$2,600.0086 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 48"EACH 14 $4,050.00$56,700.00$4,700.00 $65,800.00 $4,450.00 $62,300.00 $4,400.00 $61,600.0087 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 60"EACH 5 $9,600.00$48,000.00$9,440.00 $47,200.00 $9,582.00 $47,910.00 $9,500.00 $47,500.0088 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 72"EACH 3 $14,100.00$42,300.00 $14,700.00 $44,100.00 $14,448.00 $43,344.00 $15,000.00 $45,000.0089 DUCTILE IRON FITTINGSPOUND 4078$13.00$53,014.00$21.30 $86,861.40$15.00 $61,170.00 $11.00 $44,858.0090 RANDOM RIP RAP CLASS III (GRANITE)CU YD 61$125.00$7,625.00$84.20 $5,136.20 $150.00$9,150.00 $100.00$6,100.0091 BOULDER WALLLIN FT 290$132.00$38,280.00$209.00 $60,610.00 $177.00 $51,330.00 $160.00 $46,400.0092 4" CONCRETE WALKSQ FT 2659$10.80$28,717.20$15.80 $42,012.20$15.50 $41,214.50 $14.00 $37,226.0093 6" CONCRETE WALKSQ FT 26382$6.60$174,121.20$10.80 $284,925.60$10.60 $279,649.20 $9.00 $237,438.0094 CONCRETE CURB & GUTTER DESIGN B418LIN FT 368$19.80$7,286.40$24.00 $8,832.00$24.00$8,832.00 $23.00$8,464.0095 CONCRETE CURB & GUTTER DESIGN B612LIN FT 2459$17.60$43,278.40$18.80 $46,229.20$19.00 $46,721.00 $19.00 $46,721.0096 CONCRETE CURB & GUTTER DESIGN B618LIN FT 4762$23.20$110,478.40$20.50 $97,621.00$20.00 $95,240.00 $22.00 $104,764.0097 CONCRETE CURB DESIGN SPECIALLIN FT 746$102.00$76,092.00$72.20 $53,861.20$69.00 $51,474.00 $70.00 $52,220.0098 8" CONCRETE DRIVEWAY PAVEMENTSQ YD 225$121.00$27,225.00$179.00 $40,275.00 $169.00 $38,025.00 $161.00 $36,225.0099 TRUNCATED DOMESSQ FT 194$67.00$12,998.00$55.90 $10,844.60$53.00 $10,282.00 $56.00 $10,864.00100 BENCHEACH 17 $1,565.00$26,605.00$5,960.00 $101,320.00 $5,655.00 $96,135.00 $5,500.00 $93,500.00101 BICYCLE RACKEACH 13 $1,260.00$16,380.00$421.50 $5,479.50 $400.00$5,200.00 $870.00 $11,310.00102 WASTE RECEPTACLEEACH 13$245.00$3,185.00$3,080.00 $40,040.00 $2,925.00 $38,025.00 $3,000.00 $39,000.00103 LANDSCAPE EDGERLIN FT 144$20.00$2,880.00$8.40 $1,209.60$50.00$7,200.00 $25.00$3,600.00104 LIGHTING UNIT TYPE SPECIALEACH 54 $8,068.00$435,672.00$8,270.00 $446,580.00 $8,006.50 $432,351.00 $8,000.00 $432,000.00105 ELECTRIC SERVICELUMP SUM1 $113,111.00$113,111.00 $116,000.00 $116,000.00 $112,245.00 $112,245.00 $112,000.00 $112,000.00106 TYPE III BARRICADESEACH 1$612.00$612.00$474.50$474.50 $450.00$450.00 $500.00$500.00107 SIGN PANELS TYPE SPECIALEACH 6$107.00$642.00$632.50 $3,795.00 $100.00$600.00 $110.00$660.00108 TRAFFIC CONTROLLUMP SUM1 $9,700.00$9,700.00$7,220.00 $7,220.00 $6,850.00$6,850.00 $10,000.00 $10,000.00109 SIGN PANELS TYPE CSQ FT 59.25$65.00$3,851.25$174.00 $10,309.50 $165.00$9,776.25 $170.00 $10,072.50110 INSTALL SIGNEACH 4$255.00$1,020.00$580.00 $2,320.00 $550.00$2,200.00 $575.00$2,300.00111 DELINEATOR/MARKEREACH 16$255.00$4,080.00$211.00 $3,376.00 $200.00$3,200.00 $210.00$3,360.00112 DECIDUOUS SHRUB NO 5 CONTEACH 254$65.30$16,586.20$126.50 $32,131.00$61.00 $15,494.00 $135.00 $34,290.00113 DECIDUOUS TREE 2.5" CAL B&BEACH 94$505.00$47,470.00$717.00 $67,398.00 $562.00 $52,828.00 $950.00 $89,300.00114 PERENNIAL NO 1 CONTEACH 1974$24.50$48,363.00$32.70 $64,549.80$20.50 $40,467.00 $41.00 $80,934.00115 FLARED END PROTECTIONEACH 4$156.00$624.00$211.00$844.00 $450.00$1,800.00 $254.00$1,016.00116 STABILIZED CONSTRUCTION EXITEACH 2 $1,560.00$3,120.00$1,630.00 $3,260.00 $1,750.00$3,500.00 $2,200.00$4,400.00117 SEDIMENT CONTROL LOG TYPE STRAWLIN FT 951$2.50$2,377.50$2.50 $2,377.50$2.80$2,662.80 $3.00$2,853.00118 SILT FENCE, TYPE MSLIN FT 6245$2.30$14,363.50$2.00 $12,490.00$2.05 $12,802.25 $3.00 $18,735.00119 STORM DRAIN INLET PROTECTIONEACH 21$185.00$3,885.00$200.00 $4,200.00 $425.00$8,925.00 $165.00$3,465.00120 COMMON TOPSOIL BORROWCU YD 2803$35.40$99,226.20$0.01$28.03$30.00 $84,090.00 $32.00 $89,696.00121 LOAM TOPSOIL BORROWCU YD 698$40.60$28,338.80$35.20 $24,569.60$40.00 $27,920.00 $32.00 $22,336.00122 ROLLED EROSION PREVENTION CATEGORY 20SQ YD 7143$1.60$11,428.80$1.60 $11,428.80$1.45 $10,357.35 $1.50 $10,714.50123 SODDING TYPE SALT TOLERANTSQ YD 3320$15.00$49,800.00$7.60 $25,232.00$9.00 $29,880.00 $9.00 $29,880.00227705033BidTab.xlsmBT-3 BID TABULATIONItem NumItem Units Qty Unit Price TotalUnit Price Total Unit Price Total Unit Price TotalBidder No. 2S. R. Weidema, Inc.Bidder No. 3Bidder No. 1S.M. Hentges & Sons, Inc. R. L. Larson Excavating, Inc.Bidder No. 4Geislinger & Sons124 SEEDINGACRE 5 $1,250.00$6,250.00$527.00 $2,635.00 $640.00$3,200.00 $700.00$3,500.00125 HYDRAULIC STABILIZED FIBER MATRIXPOUND 17061$1.40$23,885.40$1.60 $27,297.60$0.90 $15,354.90 $1.00 $17,061.00126 SEED MIXTURE 25-131POUND 55$6.30$346.50$6.30$346.50$9.40$517.00 $10.00$550.00127 SEED MIXTURE 25-151POUND 1010$7.30$7,373.00$4.50 $4,545.00$4.00$4,040.00 $4.00$4,040.00128 SEED MIXTURE 34-171POUND 10$29.20$292.00$92.30$923.00 $100.00$1,000.00 $100.00$1,000.00129 24" SOLID LINE MULTI-COMPONENT GROUND IN LIN FT 322$16.50$5,313.00$15.60 $5,023.20$14.75$4,749.50 $17.00$5,474.00130 24" SOLID LINE MULTI-COMPONENT GROUND IN LIN FT 378$16.50$6,237.00$15.60 $5,896.80$14.75$5,575.50 $17.00$6,426.00131 4" DOTTED LINE MULTI-COMPONENT GROUND IN LIN FT 935$0.70$654.50$1.30 $1,215.50$1.20$1,122.00 $1.00$935.00132 4" DOUBLE SOLID LINE MULTI-COMPONENT GROUND INLIN FT 5662$1.40$7,926.80$2.50 $14,155.00$2.40 $13,588.80 $1.50$8,493.00133 4" SOLID LINE MULTI-COMPONENT GROUND IN LIN FT 2723$0.70$1,906.10$1.30 $3,539.90$1.20$3,267.60 $1.00$2,723.00134 4" SOLID LINE MULTI-COMPONENT GROUND IN LIN FT 1359$0.70$951.30$1.30 $1,766.70$1.20$1,630.80 $1.00$1,359.00135 6" SOLID LINE MULTI-COMPONENT GROUND IN LIN FT 3960$1.00$3,960.00$1.50 $5,940.00$1.40$5,544.00 $1.10$4,356.00136 CROSSWALK PREFORM THERMOPLASTIC GROUND IN SQ FT 325$14.70$4,777.50$29.50 $9,587.50$28.00$9,100.00 $15.00$4,875.00137 PAVEMENT MESSAGE PREFORM THERMOPLASTIC GROUND INSQ FT 78$30.00$2,340.00$36.90 $2,878.20$35.00$2,730.00 $30.00$2,340.00138 PAVEMENT MESSAGE PREFORM THERMOPLASTIC GROUND INSQ FT 78$30.00$2,340.00$36.90 $2,878.20$35.00$2,730.00 $30.00$2,340.00TOTAL BASE BID$5,063,531.65$5,480,366.83$5,867,254.95$5,891,299.50ALTERNATE NO. 1139 REMOVE TREEEACH 1$1,275.00$1,275.00$527.00$527.00 $450.00$450.00 $1,100.00$1,100.00140 16" BUTTERFLY VALVE AND BOXEACH 1$6,300.00$6,300.00$6,520.00 $6,520.00 $6,380.00$6,380.00 $6,500.00$6,500.00141 6" GATE VALVE AND BOXEACH 1$2,635.00$2,635.00$2,590.00 $2,590.00 $2,475.00$2,475.00 $2,750.00$2,750.00142 2" SADDLEEACH 1$770.00$770.00$813.00$813.00 $364.00$364.00 $450.00$450.00143 2" CURB STOP AND BOXEACH 1$1,100.00$1,100.00$1,440.00 $1,440.00 $1,000.00$1,000.00 $1,000.00$1,000.00144 2" CORPORATION STOPEACH 1$665.00$665.00$985.50$985.50 $712.00$712.00 $750.00$750.00145 16" PVC C-900 DR-18 WATERMAIN OPEN CUTLIN FT 7$103.00$721.00$275.00 $1,925.00 $140.00$980.00 $200.00$1,400.00146 16" PVC C-900 DR-18 WATERMAIN TRENCHLESS INSTALLATIONLIN FT 650$199.50$129,675.00$223.00 $144,950.00 $250.00 $162,500.00 $255.00 $165,750.00147 6" DIP CL 52 WATERMAINLIN FT 10$68.00$680.00$94.40$944.00$56.00$560.00 $85.00$850.00148 2" TYPE PE PIPELIN FT 280$11.00$3,080.00$68.30 $19,124.00 $150.00 $42,000.00 $65.00 $18,200.00149 DUCTILE IRON FITTINGSPOUND 378$16.00$6,048.00$26.40 $9,979.20$15.00$5,670.00 $11.00$4,158.00150 SEDIMENT CONTROL LOG TYPE STRAWLIN FT 97$2.60$252.20$2.60$252.20$2.80$271.60 $3.00$291.00151 SEEDINGACRE 0.1 $9,371.00$937.10$527.00$52.70 $3,000.00$300.00 $3,500.00$350.00152 HYDRAULIC STABILIZED FIBER MATRIXPOUND 260$2.70$702.00$1.60$416.00$0.90$234.00 $1.00$260.00153 SEED MIXTURE 25-151POUND 17$7.30$124.10$4.50$76.50$10.00$170.00 $10.00$170.00TOTAL ALTERNATE NO. 1$154,964.40$190,595.10$224,066.60$203,979.00ALTERNATE NO. 2154 4" CONCRETE WALKSQ FT 1130$51.59$58,296.70$34.70 $39,211.00$35.00 $39,550.00 $35.00 $39,550.00155 TREE GRATE AND FRAMESEACH 57 $2,670.00$152,190.00$3,120.00 $177,840.00 $3,100.00 $176,700.00 $3,000.00 $171,000.00156 SODDING TYPE SALT TOLERANTSQ YD -232$15.00-$3,480.00$7.60 -$1,763.20$9.00-$2,088.00 $8.95-$2,076.40TOTAL ALTERNATE NO. 2$207,006.70$215,287.80$214,162.00$208,473.60227705033BidTab.xlsmBT-4 BID TABULATIONItem NumItem Units Qty Unit Price TotalUnit Price Total Unit Price Total Unit Price TotalBidder No. 2S. R. Weidema, Inc.Bidder No. 3Bidder No. 1S.M. Hentges & Sons, Inc. R. L. Larson Excavating, Inc.Bidder No. 4Geislinger & SonsALTERNATE NO. 3157 DECIDUOUS TREE 2.5" CAL B&B EACH -94 $505.00 -$47,470.00 $717.00 -$67,398.00 $562.00 -$52,828.00 $870.00 -$81,780.00158 DECIDUOUS TREE 2.5" CAL B&B EACH 94 $505.00 $47,470.00 $748.50 $70,359.00 $750.00 $70,500.00 $940.00 $88,360.00TOTAL ALTERNATE NO. 3$0.00 $2,961.00 $17,672.00 $6,580.00ALTERNATE NO. 4159 IRRIGATION SYSTEM LS 1 $3,570.00 $3,570.00 $35,000.00 $35,000.00 $35,000.00 $35,000.00 $40,000.00 $40,000.00160 LIGHTING UNIT TYPE SPECIAL EACH -54 $8,070.00 -$435,780.00 $8,270.00 -$446,580.00 $8,006.00 -$432,324.00 $7,850.00 -$423,900.00161 LIGHTING UNIT TYPE SPECIAL EACH 54 $9,230.00 $498,420.00 $9,460.00 $510,840.00 $9,159.00 $494,586.00 $9,000.00 $486,000.00TOTAL ALTERNATE NO. 4$66,210.00 $99,260.00 $97,262.00 $102,100.00ALTERNATE NO. 5162 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 20 $3.00 $60.00 $5.30 $106.00 $4.00 $80.00 $6.00 $120.00163 REMOVE BITUMINOUS PAVEMENT SQ YD 43 $5.00 $215.00 $13.70 $589.10 $8.00 $344.00 $10.00 $430.00164 GEOTEXTILE FABRIC TYPE 5 SQ YD 650 $2.00 $1,300.00 $3.60 $2,340.00 $2.00 $1,300.00 $3.00 $1,950.00165 AGGREGATE BASE CLASS 5 TON 423 $28.00 $11,844.00 $32.10 $13,578.30 $26.70 $11,294.10 $38.00 $16,074.00166 BITUMINOUS MATERIAL FOR TACK COAT GAL 46 $3.86 $177.56 $3.70 $170.20 $3.50 $161.00 $12.00 $552.00167 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C) TON 78 $108.00 $8,424.00 $124.00 $9,672.00 $117.75 $9,184.50 $140.00 $10,920.00168 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C) TON 59 $116.00 $6,844.00 $141.50 $8,348.50 $134.20 $7,917.80 $145.00 $8,555.00169 IRRIGATION SYSTEM LS 1 $3,570.00 $3,570.00 $10,500.00 $10,500.00 $7,000.00 $7,000.00 $10,000.00 $10,000.00170 CONCRETE CURB & GUTTER DESIGN D418 LIN FT 225 $32.50 $7,312.50 $35.60 $8,010.00 $35.00 $7,875.00 $36.00 $8,100.00171 LIGHTING UNIT TYPE SPECIAL 1 EACH 2 $6,100.00 $12,200.00 $6,330.00 $12,660.00 $6,123.00 $12,246.00 $6,000.00 $12,000.00172 ELECTRICAL SYSTEM MODIFICATIONS LS 1 $9,250.00 $9,250.00 $9,490.00 $9,490.00 $9,184.00 $9,184.00 $9,000.00 $9,000.00173 CONIFEROUS TREE 6' HT B&B EACH 3 $459.00 $1,377.00 $949.00 $2,847.00 $400.00 $1,200.00 $900.00 $2,700.00174 4" SOLID LINE PAINT LIN FT 180 $5.50 $990.00 $13.70 $2,466.00 $13.00 $2,340.00 $6.00 $1,080.00TOTAL ALTERNATE NO. 5$63,564.06 $80,777.10 $70,126.40 $81,481.00SUMMARY:TOTAL BASE BID$5,063,531.65 $5,480,366.83 $5,867,254.95 $5,891,299.50TOTAL ALTERNATE NO. 1$154,964.40 $190,595.10 $224,066.60 $203,979.00TOTAL ALTERNATE NO. 2$207,006.70 $215,287.80 $214,162.00 $208,473.60TOTAL ALTERNATE NO. 3$0.00 $2,961.00 $17,672.00 $6,580.00TOTAL ALTERNATE NO. 4$66,210.00 $99,260.00 $97,262.00 $102,100.00TOTAL ALTERNATE NO. 5$63,564.06 $80,777.10 $70,126.40 $81,481.00Phone:Email:estimating@smhentges.comestimating@rllarsoninc.comestimating@srweidema.comjeff@geislingerandsons.comSigned By:Jason RykalBrent HamakScott WeidemaJeff GeislingerTitle:Senior EstimatorExecutive VPPresidentPresidentBid BondBid BondBid BondBid BondYesYesYesYes1, 21, 21, 21, 2(320) 654-0709R.L.Larson Excavating, Inc.2255 12th Street SESt. Cloud, MN 56304S. R. Weidema, Inc.17600 113th Ave. N.Maple Grove, MN 55369Addenda Acknowledged:Bid Security:S. M. Hentges & Sons, Inc.650 Quaker Ave.Jordan, MN 55352(952) 492-9565Responsible Contractor Certification:Contractor Name and Address:(763) 428-9110Geislinger & Sons511 Central Ave. S.Watkins, MN 55389(320) 764-2003227705033BidTab.xlsmBT-5 BID TABULATIONItem NumItemUnits QtyBASE BID:1 MOBILIZATIONLUMP S12 PAVEMENT MARKING REMOVAL LIN FT 81193 SALVAGE SIGN EACH 44 REMOVE SIGN EACH 35 REMOVE CATCH BASIN EACH 16 REMOVE SEPTIC TANKLUMP 17 REMOVE CURB AND GUTTERLIN FT 308 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 26189 REMOVE CULVERTLIN FT 23610 REMOVE BITUMINOUS DRIVEWAY PAVEMENTSQ YD 3011 REMOVE BITUMINOUS PAVEMENTSQ YD 277012 MILL BITUMINOUS PAVEMENT 2" DEPTHSQ YD 56013 REMOVE GRAVEL SURFACINGSQ YD 82914 REMOVE TREEEACH 9015 STRIP, STOCKPILE, AND RESPREAD TOPSOIL LUMP 116 GRANULAR BORROW TON 17017 COMMON TOPSOIL BORROW SPECIALCU YD 90018 SELECT GRANULAR BORROW MOD 5% TON 828019 STABILIZING AGGREGATE, 3" MINUSTON 85420 EXCAVATION - COMMONCU YD 792521 COMMON EMBANKMENTCU YD 426522 HAUL & DISPOSE OF EXCAVATED MATERIALCU YD 366023 GEOTEXTILE FABRIC TYPE 5SQ YD 1825524 SOIL STABILIZATION GEOGRIDSQ YD 105025 AGGREGATE SURFACING CLASS 2TON 16026 STREET SWEEPER (WITH PICKUP BROOM)HOUR 6527 WATERMGAL 6528 AGGREGATE BASE CLASS 5TON 932029 BITUMINOUS MATERIAL FOR TACK COATGAL 176030 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C) TON 362531 TYPE SP 12.5 WEARING COURSE MIXTURE (3,C)TON 105532 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C)TON 104533 24" RC FLARED END SECTION W/ TRASH GUARD EACH 234 30" RC FLARED END SECTIONEACH 135 42" RC FLARED END SECTIONEACH 136 SUBGRADE EXCAVATIONCU YD 42737 18" RC FLARED END SECTION W/TRASH GUARDEACH 1Unit PriceTotalUnit PriceTotalUnit PriceTotal$206,000.00 $206,000.00 $166,581.75 $166,581.75 $370,000.00 $370,000.00$0.84$6,819.96 $0.84$6,819.96 $0.90$7,307.10$42.00$168.00 $42.00$168.00 $27.70$110.80$42.00$126.00 $42.00$126.00 $27.70$83.10$425.57$425.57 $800.00$800.00 $832.00$832.00$3,848.25$3,848.25 $6,000.00$6,000.00 $43,500.00$43,500.00$19.00$570.00 $4.20$126.00 $10.90$327.00$2.00$5,236.00 $1.89$4,948.02 $3.90$10,210.20$13.00$3,068.00 $10.00$2,360.00 $20.90$4,932.40$12.00$360.00 $15.23$456.90 $11.80$354.00$8.50$23,545.00 $5.25$14,542.50 $4.80$13,296.00$10.00$5,600.00 $27.78$15,556.80 $11.00$6,160.00$7.00$5,803.00 $7.35$6,093.15 $3.05$2,528.45$310.00$27,900.00 $315.00$28,350.00 $222.00$19,980.00$45,000.00$45,000.00 $122,850.00 $122,850.00 $43,500.00$43,500.00$32.00$5,440.00 $15.33$2,606.10 $27.20$4,624.00$31.43$28,287.00 $5.78$5,202.00 $46.90$42,210.00$17.00 $140,760.00 $15.33 $126,932.40 $21.40 $177,192.00$39.00$33,306.00 $23.73$20,265.42 $50.60$43,212.40$11.40$90,345.00 $6.83$54,127.75 $14.70 $116,497.50$7.00$29,855.00 $4.94$21,069.10 $7.85$33,480.25$16.00$58,560.00 $15.49$56,693.40 $18.60$68,076.00$2.00$36,510.00 $1.63$29,755.65 $3.25$59,328.75$50.00$52,500.00 $42.00$44,100.00 $50.00$52,500.00$65.00$10,400.00 $59.85$9,576.00 $41.00$6,560.00$190.00$12,350.00 $157.50$10,237.50 $166.00$10,790.00$55.00$3,575.00 $52.50$3,412.50 $48.40$3,146.00$28.00 $260,960.00 $27.62 $257,418.40 $25.40 $236,728.00$2.50$4,400.00 $3.68$6,476.80 $3.50$6,160.00$107.00 $387,875.00 $89.72 $325,235.00 $88.00 $319,000.00$114.00 $120,270.00 $97.97 $103,358.35 $95.90 $101,174.50$110.00 $114,950.00 $94.24$98,480.80 $92.50$96,662.50$4,815.00$9,630.00 $3,207.88$6,415.76 $3,510.00$7,020.00$2,465.00$2,465.00 $2,188.80$2,188.80 $2,400.00$2,400.00$3,688.00$3,688.00 $3,535.80$3,535.80 $3,580.00$3,580.00$35.45$15,137.15 $20.58$8,787.66 $21.30$9,095.10$2,800.00$2,800.00 $2,432.80$2,432.80 $2,560.00$2,560.00Bidder No. 5Bidder No. 6Bidder No. 7Valley Paving, Inc.Northdale Construction Co. C. S. McCrossan Const., Inc.227705033BidTab.xlsmBT-6 BID TABULATIONItem NumItem Units Qty38 4" PVC DRAINTILE CLEANOUTEACH 1439 6" PVC DRAINTILE CLEANOUTEACH 440 8" PVC PIPE DRAIN CLEANOUTEACH 141 4" PVC DRAINTILE PIPE SCH 40LIN FT 501642 6" PVC DRAINTILE PIPE SCH 40LIN FT 32243 12" PVC SANITARY SEWER PIPE SDR 35LIN FT 43844 12" PVC SANITARY SEWER PIPE SDR 26LIN FT 62545 12" PVC SANITARY SEWER PIPE C-900 DR 18LIN FT 60646 16" PVC SANITARY SEWER PIPE C-900 DR 18LIN FT 27947 15" PVC SANITARY SEWER PIPE SDR 26LIN FT 27948 8" PVC SANITARY SEWER PIPE SDR 26LIN FT 25149 10" PVC SANITARY SEWER PIPE SDR 26LIN FT 4350 12" RC PIPE SEWERLIN FT 14451 15" RC PIPE SEWERLIN FT 63852 18" RC PIPE SEWERLIN FT 25453 24" RC PIPE SEWERLIN FT 21954 27" RC PIPE SEWERLIN FT 27255 30" RC PIPE SEWERLIN FT 102556 42" RC PIPE SEWERLIN FT 8857 12" PIPE PLUGEACH 158 10" PIPE PLUGEACH 159 15" HDPE FLARED END SECTION W/ TRASH GUARD EACH 160 CONNECT TO EXISTING STORM SEWEREACH 261 CONNECT TO EXISTING SANITARY SEWER SERVICE EACH 162 CONNECT TO EXISTING SANITARY SEWEREACH 163 4' DIAMETER SANITARY SEWER MANHOLEEACH 1164 15" HDPE PIPE SEWERLIN FT 6265 30" STEEL CASING PIPE (JACKED)LIN FT 10066 IRRIGATION SYSTEMLUMP SUM167 16" BUTTERFLY VALVE AND BOX EACH 268 12" BUTTERFLY VALVE AND BOX EACH 269 6" GATE VALVE AND BOX EACH 570 8" GATE VALVE AND BOX EACH 371 CONNECT TO EXISTING WATERMAIN EACH 272 HYDRANT EACH 573 WATERMAIN OFFSET EACH 174 2" SADDLE EACH 175 2" CURB STOP AND BOX EACH 176 2" CORPORATION STOP EACH 177 2" TYPE K COPPER PIPE LIN FT 6378 12" PVC C-900 DR-18 WATERMAIN OPEN CUT LIN FT 80479 16" PVC C-900 DR-18 WATERMAIN OPEN CUT LIN FT 207180 16" PVC C-900 DR-18 WATERMAIN TRENCHLESS INSTALLATIONLIN FT 56581 6" DIP CL 52 WATERMAIN LIN FT 11482 8" PVC C-900 DR-18 WATERMAIN OPEN CUT LIN FT 1575Unit PriceTotalUnit PriceTotalUnit PriceTotalBidder No. 5Bidder No. 6Bidder No. 7Valley Paving, Inc.Northdale Construction Co. C. S. McCrossan Const., Inc.$475.00$6,650.00 $378.00$5,292.00 $523.00$7,322.00$555.00$2,220.00 $638.40$2,553.60 $674.00$2,696.00$962.00$962.00 $1,012.20$1,012.20 $1,130.00$1,130.00$20.00 $100,320.00 $23.84 $119,581.44 $13.40$67,214.40$48.80$15,713.60 $53.97$17,378.34 $28.70$9,241.40$85.15$37,295.70 $157.06$68,792.28 $180.00$78,840.00$137.00$85,625.00 $165.79 $103,618.75 $220.00 $137,500.00$145.00$87,870.00 $183.69 $111,316.14 $337.00 $204,222.00$163.00$45,477.00 $285.78$79,732.62 $419.00 $116,901.00$120.00$33,480.00 $291.18$81,239.22 $326.00$90,954.00$71.40$17,921.40 $78.60$19,728.60 $199.00$49,949.00$123.00$5,289.00 $130.91$5,629.13 $382.00$16,426.00$51.00$7,344.00 $78.89$11,360.16 $88.40$12,729.60$58.90$37,578.20 $87.77$55,997.26 $94.20$60,099.60$65.00$16,510.00 $92.93$23,604.22 $105.00$26,670.00$88.00$19,272.00 $127.72$27,970.68 $131.00$28,689.00$113.00$30,736.00 $141.33$38,441.76 $155.00$42,160.00$134.50 $137,862.50 $176.96 $181,384.00 $230.00 $235,750.00$241.30$21,234.40 $287.21$25,274.48 $305.00$26,840.00$1,238.00$1,238.00 $736.12$736.12 $908.00$908.00$861.00$861.00 $425.42$425.42 $543.00$543.00$995.00$995.00 $580.67$580.67 $1,440.00$1,440.00$710.00$1,420.00 $3,000.00$6,000.00 $909.00$1,818.00$1,590.00$1,590.00 $3,023.46$3,023.46 $909.00$909.00$91,000.00$91,000.00 $2,061.02$2,061.02 $3,820.00$3,820.00$10,265.00 $112,915.00 $10,959.42 $120,553.62 $11,000.00 $121,000.00$51.00$3,162.00 $81.64$5,061.68 $74.10$4,594.20$1,810.00 $181,000.00 $1,217.98 $121,798.00 $1,950.00 $195,000.00$219,650.00 $219,650.00 $335,055.00 $335,055.00 $361,000.00 $361,000.00$7,985.00$15,970.00 $7,102.26$14,204.52 $6,490.00$12,980.00$5,053.00$10,106.00 $4,584.25$9,168.50 $3,980.00$7,960.00$3,138.00$15,690.00 $2,692.79$13,463.95 $2,930.00$14,650.00$4,125.00$12,375.00 $3,505.23$10,515.69 $3,740.00$11,220.00$3,614.00$7,228.00 $4,332.01$8,664.02 $2,120.00$4,240.00$8,590.00$42,950.00 $6,153.00$30,765.00 $8,750.00$43,750.00$3,031.00$3,031.00 $4,290.00$4,290.00 $3,220.00$3,220.00$365.00$365.00 $435.06$435.06 $826.00$826.00$2,020.00$2,020.00 $1,124.15$1,124.15 $1,350.00$1,350.00$1,080.00$1,080.00 $511.51$511.51 $1,070.00$1,070.00$65.00$4,095.00 $92.47$5,825.61 $107.00$6,741.00$91.50$73,566.00 $96.04$77,216.16 $110.00$88,440.00$191.00 $395,561.00 $124.53 $257,901.63 $147.00 $304,437.00$247.00 $139,555.00 $222.19 $125,537.35 $262.00 $148,030.00$61.25$6,982.50 $78.36$8,933.04 $68.50$7,809.00$50.00$78,750.00 $65.87 $103,745.25 $80.80 $127,260.00227705033BidTab.xlsmBT-7 BID TABULATIONItem NumItem Units Qty83 8" PVC C-900 DR-18 WATERMAIN TRENCHLESS INSTALLATIONLIN FT 10084 HYDRANT RISER LIN FT 1085 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 27"EACH 186 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 48"EACH 1487 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 60"EACH 588 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 72"EACH 389 DUCTILE IRON FITTINGSPOUND 407890 RANDOM RIP RAP CLASS III (GRANITE)CU YD 6191 BOULDER WALLLIN FT 29092 4" CONCRETE WALKSQ FT 265993 6" CONCRETE WALKSQ FT 2638294 CONCRETE CURB & GUTTER DESIGN B418LIN FT 36895 CONCRETE CURB & GUTTER DESIGN B612LIN FT 245996 CONCRETE CURB & GUTTER DESIGN B618LIN FT 476297 CONCRETE CURB DESIGN SPECIALLIN FT 74698 8" CONCRETE DRIVEWAY PAVEMENTSQ YD 22599 TRUNCATED DOMESSQ FT 194100 BENCHEACH 17101 BICYCLE RACKEACH 13102 WASTE RECEPTACLEEACH 13103 LANDSCAPE EDGERLIN FT 144104 LIGHTING UNIT TYPE SPECIALEACH 54105 ELECTRIC SERVICELUMP SUM1106 TYPE III BARRICADES EACH 1107 SIGN PANELS TYPE SPECIAL EACH 6108 TRAFFIC CONTROL LUMP SUM1109 SIGN PANELS TYPE C SQ FT 59.25110 INSTALL SIGN EACH 4111 DELINEATOR/MARKER EACH 16112 DECIDUOUS SHRUB NO 5 CONT EACH 254113 DECIDUOUS TREE 2.5" CAL B&B EACH 94114 PERENNIAL NO 1 CONT EACH 1974115 FLARED END PROTECTION EACH 4116 STABILIZED CONSTRUCTION EXIT EACH 2117 SEDIMENT CONTROL LOG TYPE STRAW LIN FT 951118 SILT FENCE, TYPE MS LIN FT 6245119 STORM DRAIN INLET PROTECTION EACH 21120 COMMON TOPSOIL BORROW CU YD 2803121 LOAM TOPSOIL BORROW CU YD 698122 ROLLED EROSION PREVENTION CATEGORY 20 SQ YD 7143123 SODDING TYPE SALT TOLERANT SQ YD 3320Unit PriceTotalUnit PriceTotalUnit PriceTotalBidder No. 5Bidder No. 6Bidder No. 7Valley Paving, Inc.Northdale Construction Co. C. S. McCrossan Const., Inc.$152.00$15,200.00 $211.21$21,121.00 $274.00$27,400.00$1,130.00$11,300.00 $1,360.75$13,607.50 $1,200.00$12,000.00$1,839.00$1,839.00 $2,757.63$2,757.63 $3,410.00$3,410.00$3,810.00$53,340.00 $3,848.66$53,881.24 $5,590.00$78,260.00$9,985.00$49,925.00 $11,197.94$55,989.70 $10,500.00$52,500.00$16,000.00$48,000.00 $17,798.90$53,396.70 $17,000.00$51,000.00$18.70$76,258.60 $16.71$68,143.38 $17.80$72,588.40$140.60$8,576.60 $150.00$9,150.00 $158.00$9,638.00$139.30$40,397.00 $157.50$45,675.00 $153.00$44,370.00$14.40$38,289.60 $8.72$23,186.48 $16.00$42,544.00$9.20 $242,714.40 $11.87 $313,154.34 $10.60 $279,649.20$24.55$9,034.40 $47.25$17,388.00 $25.60$9,420.80$19.40$47,704.60 $19.95$49,057.05 $20.10$49,425.90$21.03 $100,144.86 $26.25 $125,002.50 $21.80 $103,811.60$72.53$54,107.38 $99.75$74,413.50 $77.00$57,442.00$165.22$37,174.50 $179.00$40,275.00 $187.00$42,075.00$55.65$10,796.10 $159.92$31,024.48 $59.60$11,562.40$4,305.00$73,185.00 $5,343.45$90,838.65 $6,260.00 $106,420.00$1,050.00$13,650.00 $795.90$10,346.70 $443.00$5,759.00$2,371.04$30,823.52 $3,121.65$40,581.45 $3,240.00$42,120.00$20.36$2,931.84 $17.33$2,495.52 $9.15$1,317.60$8,338.68 $450,288.72 $8,238.62 $444,885.48 $8,820.00 $476,280.00$116,902.93 $116,902.93 $115,500.00 $115,500.00 $124,000.00 $124,000.00$630.00$630.00 $63.00$63.00 $499.00$499.00$110.25$661.50 $110.25$661.50 $111.00$666.00$68,928.27$68,928.27 $9,975.00$9,975.00 $10,500.00$10,500.00$67.20$3,981.60 $67.20$3,981.60 $183.00$10,842.75$262.50$1,050.00 $262.50$1,050.00 $609.00$2,436.00$262.50$4,200.00 $262.50$4,200.00 $222.00$3,552.00$68.57$17,416.78 $102.90$26,136.60 $137.00$34,798.00$530.36$49,853.84 $904.05$84,980.70 $777.00$73,038.00$25.71$50,751.54 $40.43$79,808.82 $35.40$69,879.60$113.00$452.00 $210.00$840.00 $233.00$932.00$1,664.36$3,328.72 $6,300.00$12,600.00 $2,740.00$5,480.00$2.63$2,501.13 $2.47$2,348.97 $3.40$3,233.40$2.30$14,363.50 $1.94$12,115.30 $2.55$15,924.75$187.50$3,937.50 $210.00$4,410.00 $180.00$3,780.00$36.43 $102,113.29 $25.20$70,635.60 $26.90$75,400.70$41.79$29,169.42 $28.35$19,788.30 $35.90$25,058.20$1.66$11,857.38 $1.55$11,071.65 $1.80$12,857.40$15.54$51,592.80 $7.61$25,265.20 $11.10$36,852.00227705033BidTab.xlsmBT-8 BID TABULATIONItem NumItem Units Qty124 SEEDINGACRE 5125 HYDRAULIC STABILIZED FIBER MATRIXPOUND 17061126 SEED MIXTURE 25-131POUND 55127 SEED MIXTURE 25-151POUND 1010128 SEED MIXTURE 34-171POUND 10129 24" SOLID LINE MULTI-COMPONENT GROUND IN LIN FT 322130 24" SOLID LINE MULTI-COMPONENT GROUND IN LIN FT 378131 4" DOTTED LINE MULTI-COMPONENT GROUND IN LIN FT 935132 4" DOUBLE SOLID LINE MULTI-COMPONENT GROUND INLIN FT 5662133 4" SOLID LINE MULTI-COMPONENT GROUND IN LIN FT 2723134 4" SOLID LINE MULTI-COMPONENT GROUND IN LIN FT 1359135 6" SOLID LINE MULTI-COMPONENT GROUND IN LIN FT 3960136 CROSSWALK PREFORM THERMOPLASTIC GROUND IN SQ FT 325137 PAVEMENT MESSAGE PREFORM THERMOPLASTIC GROUND INSQ FT 78138 PAVEMENT MESSAGE PREFORM THERMOPLASTIC GROUND INSQ FT 78TOTAL BASE BIDALTERNATE NO. 1139 REMOVE TREE EACH 1140 16" BUTTERFLY VALVE AND BOX EACH 1141 6" GATE VALVE AND BOX EACH 1142 2" SADDLE EACH 1143 2" CURB STOP AND BOX EACH 1144 2" CORPORATION STOP EACH 1145 16" PVC C-900 DR-18 WATERMAIN OPEN CUT LIN FT 7146 16" PVC C-900 DR-18 WATERMAIN TRENCHLESS INSTALLATIONLIN FT 650147 6" DIP CL 52 WATERMAIN LIN FT 10148 2" TYPE PE PIPE LIN FT 280149 DUCTILE IRON FITTINGS POUND 378150 SEDIMENT CONTROL LOG TYPE STRAW LIN FT 97151 SEEDING ACRE 0.1152 HYDRAULIC STABILIZED FIBER MATRIX POUND 260153 SEED MIXTURE 25-151 POUND 17TOTAL ALTERNATE NO. 1ALTERNATE NO. 2154 4" CONCRETE WALK SQ FT 1130155 TREE GRATE AND FRAMES EACH 57156 SODDING TYPE SALT TOLERANT SQ YD -232TOTAL ALTERNATE NO. 2Unit PriceTotalUnit PriceTotalUnit PriceTotalBidder No. 5Bidder No. 6Bidder No. 7Valley Paving, Inc.Northdale Construction Co. C. S. McCrossan Const., Inc.$1,285.71$6,428.55 $525.00$2,625.00 $778.00$3,890.00$1.45$24,738.45 $1.64$27,980.04 $1.10$18,767.10$6.43$353.65 $6.30$346.50 $11.40$627.00$7.50$7,575.00 $4.46$4,504.60 $4.90$4,949.00$30.00$300.00 $91.88$918.80 $123.00$1,230.00$16.83$5,419.26 $15.49$4,987.78 $18.00$5,796.00$16.83$6,361.74 $15.49$5,855.22 $18.00$6,804.00$0.69$645.15 $1.26$1,178.10 $0.74$691.90$1.39$7,870.18 $2.52$14,268.24 $1.50$8,493.00$0.69$1,878.87 $1.26$3,430.98 $0.74$2,015.02$0.69$937.71 $1.26$1,712.34 $0.74$1,005.66$1.06$4,197.60 $1.47$5,821.20 $1.15$4,554.00$15.13$4,917.25 $29.40$9,555.00 $16.20$5,265.00$31.08$2,424.24 $36.75$2,866.50 $33.30$2,597.40$31.08$2,424.24 $36.75$2,866.50 $33.30$2,597.40$5,916,894.44$5,982,310.72$6,773,473.43$1,575.00$1,575.00 $1,050.00$1,050.00 $277.00$277.00$8,519.21$8,519.21 $6,949.07$6,949.07 $6,490.00$6,490.00$3,161.27$3,161.27 $2,539.60$2,539.60 $2,930.00$2,930.00$365.19$365.19 $406.99$406.99 $826.00$826.00$2,020.31$2,020.31 $1,752.55$1,752.55 $1,350.00$1,350.00$1,080.35$1,080.35 $825.71$825.71 $1,070.00$1,070.00$601.44$4,210.08 $138.25$967.75 $859.00$6,013.00$233.84 $151,996.00 $218.41 $141,966.50 $252.00 $163,800.00$61.22$612.20 $86.36$863.60 $304.00$3,040.00$79.49$22,257.20 $34.84$9,755.20 $170.00$47,600.00$19.64$7,423.92 $21.90$8,278.20 $19.00$7,182.00$2.63$255.11 $2.63$255.11 $3.40$329.80$9,642.90$964.29 $525.00$52.50 $3,640.00$364.00$2.79$725.40 $1.64$426.40 $1.10$286.00$7.50$127.50 $4.46$75.82 $12.30$209.10$205,293.03$176,165.00$241,766.90$34.60$39,098.00 $8.72$9,853.60 $38.00$42,940.00$3,256.72 $185,633.04 $3,051.25 $173,921.25 $3,040.00 $173,280.00$15.54-$3,605.28 $7.61-$1,765.52 $11.00-$2,552.00$221,125.76$182,009.33$213,668.00227705033BidTab.xlsmBT-9 BID TABULATIONItem NumItem Units QtyALTERNATE NO. 3157 DECIDUOUS TREE 2.5" CAL B&B EACH -94158 DECIDUOUS TREE 2.5" CAL B&B EACH 94TOTAL ALTERNATE NO. 3ALTERNATE NO. 4159 IRRIGATION SYSTEM LS 1160 LIGHTING UNIT TYPE SPECIAL EACH -54161 LIGHTING UNIT TYPE SPECIAL EACH 54TOTAL ALTERNATE NO. 4ALTERNATE NO. 5162 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 20163 REMOVE BITUMINOUS PAVEMENT SQ YD 43164 GEOTEXTILE FABRIC TYPE 5 SQ YD 650165 AGGREGATE BASE CLASS 5 TON 423166 BITUMINOUS MATERIAL FOR TACK COAT GAL 46167 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C) TON 78168 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C) TON 59169 IRRIGATION SYSTEM LS 1170 CONCRETE CURB & GUTTER DESIGN D418 LIN FT 225171 LIGHTING UNIT TYPE SPECIAL 1 EACH 2172 ELECTRICAL SYSTEM MODIFICATIONS LS 1173 CONIFEROUS TREE 6' HT B&B EACH 3174 4" SOLID LINE PAINT LIN FT 180TOTAL ALTERNATE NO. 5SUMMARY:TOTAL BASE BIDTOTAL ALTERNATE NO. 1TOTAL ALTERNATE NO. 2TOTAL ALTERNATE NO. 3TOTAL ALTERNATE NO. 4TOTAL ALTERNATE NO. 5Phone:Email:Signed By:Title:Addenda Acknowledged:Bid Security:Responsible Contractor Certification:Contractor Name and Address:Unit PriceTotalUnit PriceTotalUnit PriceTotalBidder No. 5Bidder No. 6Bidder No. 7Valley Paving, Inc.Northdale Construction Co. C. S. McCrossan Const., Inc.$530.36-$49,853.84 $904.05-$84,980.70 $774.00-$72,756.00$530.36$49,853.84 $942.90$88,632.60 $777.00$73,038.00$0.00$3,651.90$282.00$5,785.71$5,785.71 $37,622.55$37,622.55 $40,500.00$40,500.00$8,338.68 -$450,288.72 $8,238.62 -$444,885.48 $8,790.00 -$474,660.00$9,539.20 $515,116.80 $9,424.73 $508,935.42 $10,000.00 $540,000.00$70,613.79$101,672.49$105,840.00$1.81$36.20 $1.89$37.80 $4.45$89.00$19.16$823.88 $7.35$316.05 $11.80$507.40$2.29$1,488.50 $2.10$1,365.00 $3.20$2,080.00$30.09$12,728.07 $36.33$15,367.59 $44.10$18,654.30$3.55$163.30 $3.68$169.28 $3.50$161.00$143.30$11,177.40 $123.64$9,643.92 $123.00$9,594.00$155.00$9,145.00 $140.91$8,313.69 $140.00$8,260.00$3,750.00$3,750.00 $7,879.20$7,879.20 $8,480.00$8,480.00$35.44$7,974.00 $47.25$10,631.25 $38.00$8,550.00$6,376.52$12,753.04 $6,300.00$12,600.00 $6,750.00$13,500.00$9,564.78$9,564.78 $9,450.00$9,450.00 $10,000.00$10,000.00$482.14$1,446.42 $904.05$2,712.15 $594.00$1,782.00$5.68$1,022.40 $13.65$2,457.00 $6.10$1,098.00$72,072.99$80,942.93$82,755.70$5,916,894.44$5,982,310.72$6,773,473.43$205,293.03$176,165.00$241,766.90$221,125.76$182,009.33$213,668.00$0.00$3,651.90$282.00$70,613.79$101,672.49$105,840.00$72,072.99$80,942.93$82,755.70brent@valleypaving.comphill@northdaleconst.comestimating@mccrossan.comBrent CarronPhillip B. LesnarKen BeckPresidentPresidentEstimating ManagerBid BondBid BondBid BondYesYesYes1, 21, 21, 2Valley Paving, Inc.Northdale Construction Co. C. S. McCrossan Const., Inc.(952) 445-8615(763) 428-4868(763) 425-41678800 13th Ave. E.9760 71st Street NE7865 Jefferson HighwayShakopee, MN 55379Albertville, MN 55301Maple Grove, MN 55369227705033BidTab.xlsmBT-10 City of Corcoran August 24, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-71 Page 1 of 2 Motion By: Seconded By: A RESOLUTION RECOGNIZING THE 2023 NIGHT TO UNITE EVENTS AND DONATIONS WHEREAS, the City Council of the City of Corcoran, Minnesota, does hereby find as follows: WHEREAS, Night to Unite is a statewide event that is done to celebrate and strengthen neighborhood and community relationships in participating communities; and WHEREAS, the City of Corcoran supports the efforts of the 8th Annual Night to Unite Events on August 1, 2023; and WHEREAS, the Corcoran Night to Unite events consisted of eleven neighborhood parties and one City hosted party located at the Public Works Facility; and WHEREAS, the success of this program is a direct result of support from the City Council, community volunteers, the City of Corcoran employees, the Northwest Area Jaycees, the Corcoran Lions, local emergency response, and local businesses and sponsors; and WHEREAS, the Exhibit A outlines the financial and in-kind contribution to the City of Corcoran utilized in support of the Night to Unite event; NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the outstanding efforts by the Night to Unite planning team, event staff, and volunteers, and the generosity of all donors and graciously accepts the financial donations as listed. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 24th day of August, 2023. ________________________________ Tom McKee – Mayor City Seal ATTEST: ____________________________________ Michelle Friedrich – City Clerk Agenda Item: 9b. City of Corcoran August 24, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-71 Page 2 of 2 Exhibit A Gift bag with free meals, sauce, and toys $ 120.00 Chick-fil-A (Maple Grove) 2 - $20 gift cards $ 40.00 Clive's Roadhouse 100 pizzas at a discount $ 899.00 Chanticlear Pizza $1,000 check, purchasing and cooking pork chops and hot dogs $ 3,500.00 Corcoran Lions Custard tokens (approx. 300) $ 700.00 Culvers Four play cards - 100 points each $ 80.00 Dave and Busters Ebert - Smiley face hats $ 800.00 Ebert Construction 2 movie date-night packages: movie, drink, popcorn $ 75.00 Emagine Theatre - Rogers Passes/promo items $ 40.00 Grand Slam Family Fun Center Roasters for pork chops and hot dogs, cooking $ 800.00 Hanover Fire Department 10 Gift Certificates - 4 games of bowling w/ shoes $ 450.00 Medina Entertainment Center Admissions/promo items $ 36.00 MN State Fair Toy cars and gift cards $ 250.00 Napa Auto Parts $2,000 cash $ 2,000.00 NW Area Jaycees 2 - 1 hour simulator rental ($60.00 value each) $ 120.00 Paulie's (former Rock Elm Tavern) 2 - $20 off $50 coupon $ 40.00 Phil's Quality Automotive 4 - $25 gift cards $ 100.00 R Social on Main Gift basket, kid’s meals, and cups for soda, root beer floats, etc. $ 200.00 Raising Cane's Chicken Fingers Trash and recycling services $ 400.00 Republic Services 1 - $50 gift card $ 50.00 Rush Creek Golf Club 4 - $20 gift certificates $ 80.00 River Inn Admissions/promo items $ 119.80 Science Museum of MN 4 - 18-hole golf passes $ 148.00 Shamrock Golf Course Game tickets $ 32.00 St. Paul Saints 3 platinum passes, 1 free pizza, and 2 pairs of socks $ 140.00 Urban Air Adventure Park $25 gift certificate $ 25.00 Von Hanson's - Plymouth Miscellaneous Westside Tire swag $ 150.00 Westside Tire 700 pounds of ice $ 300.00 Corcoran Crossroads Note pads, doggy trash bags, doggy treats $ 100.00 Corcoran Pet Care 1 Root beer keg and refrigerated trailer $ 500.00 Dahlheimer Beverage Karate demo & bounce house $ 250.00 Dojo Karate Napkins & 2 serving spoons $ 250.00 Farmer's State Bank of Hamel $150 check $ 150.00 Farmer's State Bank of Hamel 1 case (36 pounds) of butter $ 72.00 Kwik Trip 2 gift cards ($30 to Mama G's and Heidi's) and 2 baseball caps $ 100.00 Landform $200 cash donation to use for prizes $ 200.00 Lithgow Automotive 2 - $20 gift cards $ 40.00 Mama G's 2 - $50 gift cards, hats, shirts, drawstrings, 1/4 zip, and hoodie $ 200.00 Tom Thumb Floral arrangement $ 100.00 Wild Orchid STAFF REPORT Agenda Item 9c. Council Meeting: August 24, 2023 Prepared By: Jessica Beise Topic: City Administrator Recruitment Update Action Required: Direction and Approval Summary On August 10, 2023, the City Administrator position was reviewed and the process for recruitment discussed. The City Administrator position has been posted and applications are coming in. The City Council selected November 6th for interviews. Due to interview date selection, Pat Melvin our recruitment representative, is recommending October 12th for the date to select finalists. Staff recommends rescheduling the LPR camera work session. Attached is the revised recruitment timeline. Staff noticed a few clerical changes to the job description that needed to be completed. With the reorganization being held for the new City Administrator, the job description needed to list the Planner and Recreation Supervisor as direct reports. Additionally, the years of service listed in the previous job description and current positing was six years and in review of other city administrator job descriptions and discussing with the recruiting representative, six years is appropriate. Financial/Budget The executive search firm expenses are anticipated to be approximately $5,000 for reimbursables per the last search process contract being extended. Options 1. Adopt Resolution 2023-67 approving the City Administrator job description and call for special City Council work session on October 12, 2023, at 5:30 pm for the selection of City Administrator candidates. 2. Modify City Administrator job description or dates for the recruitment process. 3. Send back to staff for further review. Recommendation Adopt Resolution 2023-67 approving the City Administrator job description and call for special City Council work session on October 12, 2023, at 5:30 pm for the selection of City Administrator candidates. Council Action 1. Consider a motion to adopt Resolution 2023-67 approving the City Administrator job description and call for special City Council work session on October 12, 2023, at 5:30 pm for the selection of City Administrator candidates. Attachments 1. Resolution 2023-67 2. City Administrator Job Description 3. Revised Recruitment Timeline City of Corcoran August 10, 2023 County of Hennepin State of Minnesota Page 1 of 1 RESOLUTION NO. 2023-67 Motion By: Seconded By: A RESOLUTION AMENDING A JOB DESCRIPTION FOR THE CITY OF CORCORAN WHEREAS, the City of Corcoran has an existing organizational structure which must be adjusted as the City grows in order to meet the needs of the community; and NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Corcoran: 1. The amended job description of the City Administrator as presented. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Nichols, Jeremy Schultz, Alan Vehrenkamp, Dean Bottema, Jon Nichols, Jeremy Schultz, Alan Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 10th day of August, 2023. ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Michelle Friedrich – City Clerk Attachment: 9c1. CITY ADMINISTRATOR ©City of Corcoran 2023 1 Description As the Chief Executive Officer of the City, the City Administrator provides leadership to City staff and guidesthe City Council to define, establish and attain the goals and objectives of local government. The City Administrator is responsible for the quality of service provided to citizens by staff and consultants and is responsible for compliance with all legislative, judicial, and administrative obligations established by higher authority. The City Administrator directly supervises the Administrative Services Director, Director of Public Safety, Public Works Director, Planner and Recreation Supervisor and oversees all collateral staff, economic and community development, city contracts, and planning and engineering consultants. Operates with considerable discretion in administrative functions and in implementing policies of the City Council. . The City Administrator communicates with all city departments and staff, other appointed and elected officials, city attorney, other contracted consultants, suppliers and vendors, media, and business and community groups. Essential Duties and Responsibilities •Serve as the Chief Administrative Officer of the City overseeing the proper administration of all policies of the City, develops and issues all administrative policies, rules, regulations, and procedures necessary to ensure the proper functioning of all City departments, offices, and divisions as permitted by law and City Council approval. •Supervise the administration of all departments, offices and divisions of the City except as is otherwise provided by law; Carry out any other responsibilities as provided for by ordinance or by subsequent City Council action. •Work closely with department heads to plan and coordinate activities and follows up to ensure effective service to the public and efficient conduct of all municipal affairs. •Ensure all City laws, ordinances, resolutions are enforced and make recommendations for changes or additions to ordinances and policies when necessary. •Evaluate services provided by the City and develops information for the Council about options for improving efficiency or matching services more closely to citizen needs. •Responsible for directing the development, and implementation of appropriate budgeting, including capital improvements and administrative planning and control procedures and creation of annual fiscal budget for the City Council’s review and approval. Responsibility includes that proper control reports are developed and used and supervises the effective operation of purchasing procedures, etc. City of Corcoran Department Administration Reports To City Council Points Grade FLSA Exempt Bargaining Unit NA Revision Date: August 2023 Attachment: 9c2. CITY ADMINISTRATOR ©City of Corcoran 2023 2 • Act as the purchasing authority for the City without prior Council as outlined in the financial policy in accordance with the approved municipal budget; uses authority to sign purchase orders for routine services, equipment and supplies in accordance with the City’s purchase procedures. • Prepare or oversee the preparation of council agenda and packets. Make recommendations to the City Council on measures they may deem necessary for the welfare of the residents and efficient administration of the City. • Attend and participate in meetings of the City Council and ensures meeting minutes are recorded and maintained. Attends, at their discretion or as directed by the council, other committee, board, and commission meetings. • Follows all legal communications requirements including those relating to public access to information and open meetings and guides others regarding appropriate procedure and content. • Negotiate and administer contracts for City services with outside agencies. • Represent the City at official functions, as directed by the City Council, and maintains good public relations with citizens of the community. Serves as the City’s information representative and confers with the media, civic groups, developers, and other organizations. Prepares public relations material as deemed necessary or at the discretion of the Council. • Informs the City Council of matters dealing with the major activities and operations, which have policy or community-wide exposure implications • Keeps informed regarding federal, state and county programs which affect the City; consults with officials of both public and private agencies as required. • Maintain familiarity with alternative and supplemental sources of revenue and submits recommendations to the City Council for actions necessary to take advantage of such sources. • Ensure that staff in all departments follow appropriate City policies and procedures, and general government requirements. • Under authority granted by the City Council and subject to Council approval directs hiring of qualified staff, and administration of human resource functions, involving department heads as appropriate. • Administers the staffing process by recommending staffing levels and then seeking to fill approved positions with the involvement of Council and department heads. • Manages performance of staff directly and through department heads. • Oversees the technical operations of City government and is responsible for compliance with all legal and financial requirements. • Performs other related duties as may be required by City Council, prescribed by law, or apparent. • • Knowledge, Skills and Abilities Required for Successful Job Performance: CITY ADMINISTRATOR ©City of Corcoran 2023 3 • Knowledge of City programs and services as well as Council policies and practices. • Knowledge of City financial and budgeting process. • Knowledge of laws, rules, and regulations applicable to City government. • Knowledge of management principles and practices as they apply to the public sector. • Knowledge of office automation and other technologies useful for municipal operations. • Ability to prepare and administer budgets. • Ability to communicate effectively and establish effective working relationships with elected officials, staff, and other public officials, and the public including making formal presentations. • Ability to plan and analyze City operations; develop alternatives; and determine the costs, advantages, and disadvantages of various alternatives. • Ability to gather and analyze data, prepare accurate and thorough reports, and make appropriate recommendations. • Ability to prioritize City needs and coordinate City departmental operations and services. • Ability to keep current on city management and related issues through participation in and contact with appropriate organizations, agencies, committees, and other bodies. • Ability to supervise staff and direct a complex and varied organization. • Ability to independently establish priorities and meet priorities with specified target dates. • Knowledge of and ability to operate standard office equipment and software sufficient to manipulate data, draft reports and maintain records. • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. • Promote and adhere to the City of Corcoran workplace values of accountability, teamwork, and commitment to the city’s goals and measures. Minimum Qualifications The job requires a bachelor’s degree in public administration, urban studies or a related field and six or more progressively responsible years of related experience, or equivalent. Key characteristics are knowledge of government, knowledge of financial management in a government setting, leadership, interpersonal relationship and problem solving skills. • Bachelor’s degree in public administration or closely related field. • Six years of experience in broad areas of managing public organizations that contributed to a knowledge base and an ability to employ management, budgeting, supervising employees, planning and program techniques in daily operation of a similarly complex entity. • Ability to communicate effectively, orally and in written form. • Ability to develop and maintain positive and effective working relationships with the city council, city commissions, city personnel, and the public. CITY ADMINISTRATOR ©City of Corcoran 2023 4 Desired Qualifications Additional desired qualifications include Master’s degree in business or public administration, experience in a full service municipal or government setting with public utilities. Knowledge of planning and zoning and economic development is desirable. • Master’s degree in business or public administration. Physical and Mental Requirements Physical effort is light, with lifting or carrying up to 25 pounds intermittently. Report preparation and word processing will at times require extended use of a keyboard. Work interruptions are frequent. Travel within the City or region to view properties or attend meetings is likely to occur weekly. There is occasional exposure to field or construction site conditions when visiting properties within the City. The City Administrator is responsible for diverse matters, many of which have deadlines and require significant attention to detail. Approximately 25% of the time, work is performed at the highest level of detail and pressure of deadlines. Working Conditions Most work is performed in a normal office environment. The Administrator may be the person to whom a complaint is delivered by a citizen or referred by an employee and work may involve dealing with and calming individuals who are emotionally charged over an issue. Attendance at evening Council meetings and related meetings is required. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Council retains the discretion to add duties or change the duties of this position at any time. City of Corcoran Administrator Search Timeline revised 8-11-23 ITEM TASK COMPLETION DATE Professional position profile Use position profile from previous search Approve position profile City Council approves profile, salary range, and hiring process August 10, 2023 Candidate recruitment Post position immediately upon approval of profile Comprehensively advertise Email and phone calls to prospective candidates August 14, 2023- September 11, 2023 Screening of applicants DDA will review and rank applicants based on job related criteria and select semifinalists September 12, 2023 Personality Index DDA will administer a work-related personality index to all semifinalists September 27, 2023 Video interview Each semifinalist will complete a video interview September 27, 2023 Selection of finalists Finalists selected for interviews DDA will notify candidates not selected as finalists October 12, 2023 Background check of all finalists Includes: Criminal background: county, state, national Sex offender registry Social Security number verification Employment and education verification Credit check October 29, 2023 Reference check on all finalists DDA will conduct reference checks with current and former employers on all finalists October 29, 2023 Intellect profile DDA will administer an intellect profile measuring verbal reasoning, mathematical and logical reasoning, and overall mental aptitude. October 29, 2023 Finalist packet DDA will provide the Council information including: Summary of references Results of background checks Personality index reports Video interview Resumes, etc. October 30, 2023 Interviews DDA will prepare all interview materials and be present at all interviews and other functions. It is recommended that Council interviews be at a special meeting November 6, 2023 Special Meeting Decision City Council may select candidate for offer November 6, 2023 Offer and agreement DDA will negotiate agreement with selected candidate November 8, 2023 Projected start date New Administrator begins December 8, 2023 Follow up DDA will follow up periodically with the new Administrator November, 2024 Attachment: 9c3. STAFF REPORT Agenda Item: 9d. Council Meeting: August 24, 2023 Prepared By: Jessica Christensen Buck, Jessica Beise, and Kevin Mattson Topic: Request for Proposals and Qualifications Action Required: Approval Summary Staff have been working on developing a Request for Qualifications for park services to acquire a consultant group that will help create the toolkit to develop the park system. This toolkit is expected be inclusive of the proposed City Park remaster project, the boardwalk in the bellwether development, and assistance in developing RFP templates for future projects. During this process, staff has worked through options that included going out for bid and determined that a Request for Proposals and Qualifications (RFPQ) is the preferred route. Attached is the draft document of the RFPQ. Staff is looking for feedback from the City Council regarding the most recent draft. If necessary, an additional draft may be provided on Monday, August 21 with updates or clarifications following further review. The RFPQ is drafted for release to the public on Friday, August 25, 2023, with a closing date of September 29, 2023, assuming City Council approval during the August 24, 2023, meeting. Financial/Budget By approving the draft RFPQ for Park Master Planning and Design Services, there is no financial or contractual obligation tied, unless decided upon by City Council following the process. If approved following the RFPQ process, the park consultant funding could come from Long Range Planning Funds or be budgeted for in future years. Options 1. Authorize the release of the RFPQ. 2. Decline the release of the RFPQ. Recommendation Authorize release of the Request for Proposals and Qualification for Park Master Planning and Design Services. Council Action Consider a motion to authorize release of the Request for Proposals and Qualification for Park Master Planning and Design Services. Page 2 Attachments 1. DRAFT – Request for Proposals and Qualifications for Park Master Planning and Design Services 2. Request for Proposals and Qualifications for Park Master Planning and Design Services APPENDICES City of Corcoran 8200 County Road 116 Corcoran, MN 55340 REQUEST FOR PROPOSALS AND QUALIFICATIONS FOR MASTER PARK PLANNING AND DESIGN SERVICES Issue Date: August 25, 2023 Response Due Date and Time (CDT): September 29, 2023, at 2:00 pm Location for Delivery: As stated above Page 1 of 15 Agenda Attachment REVISED: 9d1. 2 | Page INTRODUCTION .................................................................................................................... 3 DEFINITIONS ......................................................................................................................... 4 NOTICE TO RESPONDENTS ..................................................................................................... 4 STANDARD TERMS AND CONDITIONS .................................................................................... 6 BACKGROUND AND CURRENT CIRCUMSTANCES ………………………………………………………………….. 9 SCOPE OF WORK ………………………………………………………………………………………………………………….. 9 SUBMISSION REQUIREMENTS .............................................................................................. 12 EVALUATION AND SELECTION PROCESS ............................................................................... 14 APPENDIX ………………………………………………………………………………………………………………………….. 17 TABLE OF CONTENTS 3 | Page The City of Corcoran (CITY) is requesting a Statement of Proposal and Qualifications (“SOPQ”) to contract with Park Design Consultant(s) (“Consultant”), which must be an individual or a sole proprietorship, partnership, corporation, or other legal entity registered to do business in the State of Minnesota with considerable experience in providing On-Call Landscaping Architecture and Park Planning Services for local government units in Minnesota. The CITY is issuing this Request for Proposals and Qualifications (RFPQ) to consultants interested providing park master planning and design services. The selected consultant will work in concert with City staff to provide assistance on the following: City Park Remaster Project Master planning and design services for the City Park remaster (phase 1) project at 20200 County Road 50, Corcoran, Minnesota 55340. The consultant contract will include designing phase 1 of the park project and implement management of the development of the remaster project. The design should be inclusive of the variety of new amenities as shown on the City Park 30% design plans in the appendix. The final design plans will address the new and/or updated amenities to the park including parking lots, park road, sand volleyball court, basketball court, tennis court, 6 pickleball courts, hockey rink, open skating rink, splashpad, playground, restroom/changing room/multi-purpose room with an attached pavilion (hereafter referred to as “building”), trail amenities, nodes, and landscaping. Grant funding and donations have been acquired with some funding sources being tied to deadlines. Implementation of the project is proposed for 2024. Open Space Parks In addition to the City Park remaster, the CITY is interested in acquiring services to assist in planning open space parks in the Bellwether and Ravinia developments. Included in the Bellwether development, is an open space park with a boardwalk trail connection and a planned trail loop that had vegetation removed previously. Planning for the open space park in the Ravinia development has yet to occur and is intended to be included in the park master planning and design services. Future Park Development The CITY is looking for services to assist in guiding park and trail development growth including the other owned, but not yet developed, parks and trails. The CITY is experiencing rapid growth and is looking to expand the CITY’s parks and trails network to grow with the needs of the users. Services requested for this include, but are not limited to, assistance in production of Request for Proposals for contracted projects. This Request for Proposals and Qualifications (RFPQ) solicits information that will enable CITY to select one or more Consultant(s) that shall provide professional services for the master planning, design, and construction of playgrounds, parks, boardwalks, trails and connections, park shelters, storage and programming facilities, ice rinks, restroom facilities, and other park amenities. INTRODUCTION 4 | Page The following definitions shall be used to identify terms throughout this solicitation: CITY COUNCIL The elected officials of the City of Corcoran, Minnesota given the authority to exercise such powers and jurisdiction of all CITY business as conferred by the State Constitution and Laws. STATEMENT OF PROPOSAL AND QUALIFICATIONS (SOPQ) A complete, properly submitted response to this solicitation. RESPONDENT The Individual or Firm responding to this solicitation that considers themselves qualified to provide the services specified herein and which is interested in making an offer to provide the services to CITY. REQUEST FOR PROPOSALS AND QUALIFICATIONS (RFPQ) This solicitation document issued by CITY containing terms, conditions, and scope of work for the professional services to be procured. CITY OF CORCORAN (CITY) A Minnesota home-rule charter city and issuer of this RFPQ. CONSULTANT The individual or business enterprise providing services to the CITY as fulfillment of the obligations arising from a service agreement pursuant to this RFPQ. A. NOTICE All SOPQs are due on or before 2:00 p.m. on September 29, 2023. Solicitations are posted and available to download from: Bid Requests (RFP's)/Bid Results - City of Corcoran (corcoranmn.gov) Information related to this Solicitation will only be provided through the Corcoran Recreation Supervisor. Information about this Solicitation received through any other means may be inaccurate and result in a Respondent’s submittal being incomplete which could ultimately render the Respondent’s SOPQ non-compliant. CITY accepts no responsibility for information obtained through any other source. B. RECEIPT OF SOPQS The hard copy submittal shall be enclosed in an opaque sealed envelope, marked with the words: “Corcoran RFPQ for Master Park Planning and Design Services”, and the address of the Respondent. If the SOPQ is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation "SOPQ ENCLOSED" on the face of it. Hard copy sealed responses shall be addressed to and hand-delivered or shipped to: City of Corcoran Attn: Jessica Christensen Buck 8200 County Road 116 Corcoran, MN 55340 NOTICE TO RESPONDENTS DEFINITIONS 5 | Page SOPQs must be received by the CITY on or before the time and date specified. The mere fact that the response was dispatched will not be considered; the Respondent must ensure that the SOPQ is actually delivered by the specified date and time. The time hard copy responses are received shall be determined by the stamp at the CITY. SOPQs received after the specified time of the opening will be returned unopened. The CITY will not be responsible in the event that the U.S. Postal Service or any other courier system fails to deliver the sealed SOPQ to the CITY by the given deadline above. An electronic copy of the proposal shall also be provided either via USB or emailed to jchristensenbuck@corcoranmn.gov. Electronic transmission or facsimile of the SOPQ alone will not be acceptable. Public Acknowledgement. CITY shall receive, publicly open, and acknowledge all SOPQs received. C. QUESTIONS AND INQUIRIES All questions and inquiries about this Solicitation shall be submitted in writing to: City of Corcoran Attn: Jessica Christensen Buck 8200 County Road 116 Corcoran, MN 55340 jchristensenbuck@corcoranmn.gov 763-400-7034 D. ANTICIPATED SCHEDULE OF IMPORTANT DATES CITY will generally comply with the following schedule for the selection process, subject to changes necessary to ensure fairness and to accommodate unanticipated events: Release RFPQ August 25, 2023 Deadline for Questions and Inquiries 10:00 A.M. CST September 15, 2023 SOPQs Closing Date and Time 2:00 P.M. CST September 29, 2023 CITY’s Review of SOPQs October 2-6, 2023 Date for Finalist Interviews or Presentations October 10, 2023 Earliest Selection by CITY October 26, 2023 E. FINALIST INTERVIEWS AND/OR PRESENTATIONS Respondents reasonably subject to being selected based on the criteria set forth in this RFPQ may be given an opportunity to make a presentation and/or interview with the Selection Committee. The interview/presentation process may allow Respondents to demonstrate their qualifications, explain and/or clarify any unusual or significant elements related to their SOPQs. At this stage, Respondents shall not be allowed to alter or amend their SOPQs. Finalists selected for interviews and/or presentations must be available on October 10, 2023 6 | Page (date subject to change), as arranged with the CITY, if interviews are required by the CITY. However, the CITY, may in its sole discretion, negotiate and award a contract without presentations or interviews, based solely on information supplied in the SOPQ responses. A. ADDENDA If it becomes necessary to revise any part of this solicitation, prior to the due date and time, a written addendum will be provided to all Respondents. CITY is not bound by any oral representations, clarifications, or changes made in the written specification by CITY’s employees, unless such clarification or change is provided to Respondents in written addendum form from the CITY. Addenda will be transmitted by email to all parties that are known to have downloaded a copy of the RFPQ documents and specifications from CITY’s website. However, it shall be the sole responsibility of the Respondent to verify issuance of any addenda and to check all avenues of document availability prior to the opening date and time. Respondent shall acknowledge receipt of all addenda on the Certification and Acknowledgement Form. B. CHANGES IN PERSONNEL Should there be a change in key personnel included in the SOPQ after the due date and time, but before a contract is awarded, Respondents must notify CITY immediately. This may result in further evaluation. Should a change in key personnel occur after the contract is awarded, the Firm will be required to notify CITY as soon as practicably possible. CITY may terminate the Agreement for convenience should the change in key personnel be unacceptable to CITY. C. RESTRICTIONS ON COMMUNICATION To ensure the proper and fair evaluation of all SOPQs, CITY prohibits Ex Parte communication (e.g., unsolicited) initiated by the Respondent to CITY staff or its City Council, from the date of advertisement of this solicitation to the time an award has been made by the Council, the City Administrator, or his/her designee. This prohibition extends to “thank you” letters, phone calls, emails and any contact that results in the direct or indirect discussion of the SOPQ submitted by Respondent. Unless otherwise specified, all requests for clarification or questions regarding a RFPQ must be directed to the point of contact listed in this RFPQ. D. DISCLOSURE OF CONFLICT OF INTEREST The City of Corcoran requires that service providers disclose conflicts of interest when they may occur. The City, at its discretion, may arrange for alternative third-party support in such cases. In general, the City will not allow a service provider to review applications from a client of the service provider. Past or pending client relationships may or may not be determined to be conflicts, but should always be disclosed and discussed with the City. Respondent shall disclose any known or anticipated conflict of interest as a part of Respondent’s SOPQ. E. INDEPENDENT CONTRACTOR Nothing in this solicitation is intended to be construed as creating an employer/employee relationship, a partnership, or joint venture. The Respondents’ services shall be those of an STANDARD TERMS AND CONDITIONS 7 | Page independent contractor. The Respondents agree and understand that the Agreement does not grant any rights or privileges established for employees of CITY. Respondents shall not be within protection or coverage of CITY’s Worker Compensation Insurance, Health Insurance, Liability Insurance, or any other insurance that CITY, from time to time, may have in force. F. PRIORITY OF DOCUMENTS In the event there are inconsistencies between the RFPQ terms and conditions, scope of Work or Agreement terms and conditions contained herein, the latter will take precedence. G. PROHIBITED RESPONDENTS 1. CITY will not conduct business with Respondents who have failed to comply with their contracts and have been debarred from doing business with the State of Minnesota or the federal government. H. PUBLIC INFORMATION All SOPQs are subject to release as public information unless the Response or specific parts of the Response are shown to be exempt from disclosure pursuant to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (the “MGDPA”). Respondents are advised to consult with their legal counsel regarding disclosure issues and take the appropriate precautions to safeguard trade secrets or any other proprietary information. Respondents shall specifically flag any specific information asserted to qualify as “trade secret information” pursuant to MN Statute 13.37 subd. 1 (b). Such identification shall specifically target applicable portions of a Respondent’s SOPQ and general labels asserting entire SOPQs, or substantial portions thereof will not be considered. This identification of asserted trade secret data shall not guarantee the identified information will be determined to be trade secret information. CITY assumes no obligation or responsibility for asserting legal arguments on behalf of potential Respondents. I. RECEIPT OF SOPQS Statements of Proposals and Qualifications must be received by CITY prior to the time and date specified. The time SOPQs are received shall be determined by the system time in the CITY’s administrative office set forth in the City’s stamp, upon receipt. J. REIMBURSEMENTS There is no express or implied obligation for CITY to reimburse Respondents for any expenses incurred in preparing SOPQs in response to this request and CITY will not reimburse Respondents for these expenses, nor will CITY pay any subsequent costs associated with the provision of any additional information or presentation, or to procure a Contract for these services. K. REPRESENTATIONS AND RESPONSIBILITIES By submitting a SOPQ in response to this RFPQ, Respondent represents that it has carefully read and understands all elements of this RFPQ; has familiarized itself with all federal, state, and local laws, ordinances, and rules and regulations that in any manner may affect the cost, progress, or performance of the work; and has full knowledge of the scope, nature, quality and quantity of services to be performed. By submitting a SOPQ in response to this RFPQ, the Respondent represents that it has not relied exclusively upon any technical details in place or under consideration for implementation by CITY but has supplemented this information through due diligence research and that the Respondent sufficiently understands the issues 8 | Page relative to the indicated requirements. L. RESERVATIONS CITY reserves the right to request clarification or additional information specific to any response after all Responses have been received and the Solicitation due date has passed. Additionally, CITY reserves the right to accept or reject all or part of any Response, waive any informalities or immaterial technical inconsistencies or irregularities, delete any requirement or specification from the Solicitation, or terminate the Solicitation when deemed to be in CITY’S best interest. Submittals which are qualified with conditional clauses, or alterations, or items not called for in the RFPQ documents, or irregularities of any kind are subject to disqualification by CITY, at its option. CITY RESERVES THE ABSOLUTE AND UNCONDITIONAL RIGHT TO BE SOLE DETERMINANT OF WHAT IS DEEMED AN “INFORMALITY” OR “IMMATERIAL TECHNICAL INCONSISTENCY OR IRREGULARITY" AND TO WAIVE OR INTERPRET ANY SUCH INFORMALITY, INCONSISTENCY, OR IRREGULARITY TO ITS BENEFIT, IN ITS SOLE DISCRETION. M. RESPONSES BECOME PROPERTY OF CITY: Submissions received in response to this Solicitation become the sole property of CITY. N. RIGHT OF ACCEPTANCE AND REJECTION Notwithstanding any other provisions of the RFPQ, CITY reserves the right to reject any or all proposals, to waive any irregularity in a proposal, and to accept or reject any item or a combination of items, when to do so would be to the advantage of CITY or its taxpayers. It is further within the right of CITY to reject proposals that do not contain all elements and information requested in this document. CITY may also identify more than one service provider in order to ensure backup or obtain specialized expertise, if it determines that it is in the best interests of the public to do so. CITY shall not be liable for any losses incurred by any responders throughout this process. O. RIGHT TO ASSURANCES In the event CITY, in good faith, has reason to question the intent of the Firm to perform as presented in the SOPQ, CITY may demand written assurances of the intent to perform as presented. In the event no written assurance is given within the time specified, CITY may reject the SOPQ. P. STANDARD FORM OF AGREEMENT AND INSURANCE The successful service provider will be asked to enter into a service agreement and to provide a certificate of insurance showing coverage for general liability, professional liability, workers compensation, and automobile liability. The service agreement will contain a provision specifying a deadline for submitting invoices. Any invoices submitted for services not billed in accordance with the deadline may, at the sole discretion of CITY, be considered invalid and payment may be refused. Any future relationship between the CONSULTANT and CITY will be an “at will” relationship and may be terminated by either party, for any reason, following a 30-day notice. Q. SOPQ MAY BECOME PART OF FINAL CONTRACT The contents of this RFPQ and the SOPQ from a selected Respondent, as well as any written clarifications or modifications to the contents thereof timely submitted by Respondent, may become part of the contractual obligations of Respondent and may incorporated by reference 9 | Page into a service contract between Respondent and the CITY. If a provision of the contract is in conflict with the referenced RFPQ or SOPQ, the contract shall control. R. COMPLIANCE WITH MINNESOTA GOVERNMENT DATA PRACTICES ACT Respondent agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality and to cooperate with the CITY in meeting its obligations under the same. Respondent agrees to indemnify and hold the CITY harmless from any claims, liabilities, damages, or losses the CITY may incur due to Respondent’s failure to comply with this Section R. . A. ABOUT CORCORAN, MINNESOTA Corcoran is a picturesque community located in Northwest Hennepin County approximately 20 miles from Minneapolis. Corcoran is an attractive city of wooded countryside, wetlands, streams, farms, and valleys. Corcoran is primarily a residential community with a population of approximately 7,384. Housing is composed of single-family homes, farms, hobby farms, and newer subdivisions which offer a variety of housing options. A significant portion of Corcoran is used for agricultural purposes. Corcoran’s land area encompasses 36 square miles. Communities surrounding Corcoran include Maple Grove, Plymouth, Medina, Loretto, Greenfield, Hanover, and Rogers. The CITY is seeking this Request for Proposals and Qualifications (RFPQ) from qualified individuals, civil engineering, or landscape architect consulting firms (Firm) to provide Park Master Planning and Design Services for the City of Corcoran, Minnesota. A. GENERAL Consultant(s) shall provide services including: • Park design services • Master park/trail planning • Prepare materials for park projects (specific and generic) • Amenities: Playgrounds, boardwalks, trails and connections, etc. • Work with the City’s engineering team for engineering features including: • Transportation Design (trails, sidewalks, traffic control devices, etc.) • Stormwater Drainage Analysis and Design • Utilities Design (water and wastewater) Consultant(s) may be required to perform site visits, document site observations, participate in progress meetings, provide reports to the CITY, verify compliance with specifications, and other services to support quality assurance efforts. The total estimated professional services fee is to be determined on a project-by-project basis. B. PARK CONSULTANT ROLE SCOPE OF WORK BACKGROUND AND CURRENT CIRCUMSTANCES 10 | Page The selected Consultant may be designated as the Park Consultant for City of Corcoran and perform all tasks required of that position pursuant to the City of Corcoran City Charter, City of Corcoran Code of Ordinances, Standard Detail Plates, and Comprehensive Plan which may be found on the CITY’s website. This position requires attendance at regular and specially called City Council meetings, Parks and Trails Commission meetings, as well as other meetings as required by City Administrator or designee, and special tasks as assigned by City Administrator, or designee. C. City Project Design Services: The selected Consultant(s) must have the capability to design a full array of parks, trails, and building type projects including playgrounds, parks, boardwalks, trails and connections, park shelters, storage and programming facilities, restroom facilities, etc. in a manner that the infrastructure is functional and cost effective. The selected Consultant(s) must be able to provide engineering guidance for municipal structures. Some specific projects have been identified at this time including City Park and open space park in the Bellwether development. The services may include: a. Design Phase: i. Meet with CITY staff as required to discuss operational considerations, staff requirements, system preferences, prioritization of the project scope, and to coordinate the engineering design of the project. In addition, CITY shall inform FIRM of any bond language to clarify funding requirements. ii. Provide the necessary field survey services to determine the existing field conditions, including all utilities and surface features to the maximum extent possible. iii. Perform the necessary testing to determine the existing site conditions and proper methods of construction and demolition. iv. Provide alternative design concepts for implementation of the project. v. At the direction of CITY staff, the Consultant may be required to attend and participate in public, City Council, commission, and other stakeholder meetings. vi. Provide Opinion of Probable Construction Cost at various stages throughout design. vii. Provide the design to the CITY at progress intervals in appropriate, requested formats (may include hard copy, .pdf, and .dwg) viii. Provide detailed plans and specifications for the project to be used in the award of a construction contract, or construction by CITY staff. ix. Other related services to design the project and prepare for the bid phase. b. Permitting Phase: The Consultant shall prepare documents for, and coordinate with other utilities and associated local, state, and federal agencies (including MnDOT, MEQB, Elm Creek Watershed, etc.) as required for the approval of all necessary permits. c. Bid Phase: i. Provide lump sum and unit price bid quantities on the CITY bid form format for use in bid documents. ii. Provide bid sets of the contract, technical specifications, plans, and any other necessary documents in hard copy and digital format. iii. Attend pre-bid conference and prepare responses to questions and addenda as necessary. 11 | Page iv. Research qualifications and references of apparent responsible low bidder, prepare bid tabulation, and provide a letter of recommendation for contract award. d. Construction Phase: i. Prepare necessary change order documentation, including required changes to plans and specifications. ii. Review and make recommendations on Contractor change order requests. iii. Attend progress meetings and monitor construction schedule. iv. Provide an appropriate level of observation and Owner representation during construction. v. Observe and assist in performance tests and initial operations of the project as needed. vi. Prepare record drawings from information submitted by the contractor in accordance with CITY standards. e. Resident Project Representative (RPR) Services: i. Act as the authorized representative of the CITY assigned to assist the City at the Site of a Specific Project during the Construction Phase which may or may not have been designed by Respondent. ii. The duties and responsibilities of the RPR will be defined for each project. The RPR may provide full time representation or may provide representation to a lesser degree. f. Project Schedule: CITY staff will request and approve the proposed schedule for each individual project. Projects may need to be completed on an expedited schedule basis. Flexibility may be required to meet the CITY’s needs in a timely manner. D. Grant Assistance: The selected Consultant(s) shall, as requested, research, assist, and/or complete grant applications for CITY projects. E. Design Standard Guidance: The selected Consultant(s) shall have the capability and expertise to review, interpret and implement federal, state, and City standards for the design, construction, installation, location and arrangement of playgrounds, parks, boardwalks, trails and connections, park shelters, storage and programming facilities, restroom facilities, pedestrian ways, and for the compaction of utility ditches within the right-of-way. F. CAD and GIS Capabilities: The selected Consultant(s) shall have computer aided drafting and geographical information system capabilities upon request. G. Meeting Attendance and Participation: The selected Consultant(s) may be expected to attend (via in person or videoconference at CITY’s discretion) a variety of CITY meetings, including, but not limited to, Parks and Trails Commission meetings, City Council meetings, meetings of affected property owners, and meetings with CITY staff and developers. H. Work Product: The selected Consultant(s) will be expected to provide the CITY with copies of all work products without limitation, which shall include reports, analyses, correspondence, plans, proposals, submittals, schematics, exhibits, drawings, and any other documents produced in connection with the consulting relationship with the CITY in printed form, as well as in electronic form to include portable document format and the root file(s). I. Assignment of Professional Engineer: The selected Consultant(s) shall assign to the CITY a 12 | Page minimum of one (1) staff person who is a Professional Engineer or Landscape Architect licensed to practice in the State of Minnesota. J. Responsiveness: The selected Consultant(s) must commit to provide services to the CITY in a timely manner, without unreasonable delays. K. Proximity: The selected Consultant(s) must be located within reasonable proximity to the City of Corcoran to ensure meeting attendance if requested, meeting coordination, and the conveyance of documents when sent via courier. CITY requires comprehensive responses to every section within this RFPQ. To facilitate the review of the responses, Respondents shall follow the described format. The intent of the RFPQ format is to expedite review and evaluation. The proposal must be submitted in hard copy. Proposer shall submit one (1) original and seven (7) copies of the entire proposal, plus one (1) digital copy. Any SOPQ that does not meet all the minimum requirements contained herein will be considered non-responsive and will not be evaluated. These minimum requirements are considered pass or fail criteria: 1. SOPQs must be received by the due date and time. 2. The page limitations noted below must be strictly adhered to; page limits do not apply to a cover letter, tabs, forms, or comments on the Professional Services Agreement. 3. Stated minimum experience level providing similar services of equal complexity and magnitude in each discipline category. 4. References from entities for which the Respondent provided the services, of equal complexity and magnitude, are required. The City CANNOT be used as a reference. 5. Licensed Engineer or Landscape Architect certified in the State of Minnesota in good standing with no debarments or discipline actions, assigned to project team. Attach copy of certification or documents from the Minnesota Board of Architecture, Engineering, Land Surveying, Landscape Architecture, Geoscience, and Interior Design. 6. The responding individual or business is not on the debarred vendor list with the State of Minnesota, or Federal Debarment List (sam.gov). SOPQs that pass the minimum requirements listed above will be evaluated, rated, and ranked, in accordance with the criteria provided below for a maximum of 100 points. CITY may request additional information, site visits, interviews, or presentations from the Respondent as part of the evaluation process. The SOPQ format shall be clearly identified in the responses and conform to the criteria as outlined in “A” through “F” as specified in the criteria listed below. There are no specific requirements on font size, spacing, margins, etc.; however, all text and figures must be clearly legible when the PDF is printed. Each page should be letter-sized (8.5 x 11 inches). SUBMISSION REQUIREMENTS 13 | Page A. FIRM INTRODUCTION (5 points, 3 page maximum) Briefly introduce your firm/self, providing a summary of the organization, the staff size, the length of time the firm has been engaged in projects/efforts related to park master planning for a Minnesota government entity and applicable firm registration information. Include the main office location supporting this project (presumably where the Project Manager is located) and all other location(s) that will provide support, if applicable. Provide an organizational chart indicating the positions and names of the core team which will undertake this engagement. Provide information regarding subconsultants utilized. B. EXPERIENCE OF THE FIRM WITH SIMILAR WORK (20 points, 3 page maximum) CITY is interested in the Respondent’s history with similar work. List all recent local governments (meaning municipalities, counties, or other government entities within Minnesota) within the past five (5) years, for which your company or any member of the Firm’s team has performed similar types of services. Experience with and familiarity with Minnesota municipalities and their requirements and procedures will also be considered in the evaluation process. CITY may consider the history of firm in complying with project programs, schedules, and budgets on previous CITY projects. C. RESUME OF PROPOSED PROJECT MANAGER (20 points, 3 page maximum) CITY is interested in the individual's experience as a project manager on projects similar to that described in the solicitation with public entity clients, especially fast-growing municipalities. Only one individual should be designated as Project Manager and must be employed by the firm and not by a sub-consultant. Demonstrate project management experience, technical competency, qualifications, and compliance with legal requirements including: (a) documented experience managing projects similar to work described in the solicitation; (b) descriptions and examples of specific projects or studies of a similar nature completed by the individual as described in the solicitation and their role in the work (minimum 3, preferred 5); (c) educational background; (d) license status, to include applicable Minnesota registration number and expiration date; (e) formal project management training plus any certifications and/or accreditations offered by organizations such as the Project Management Institute (preferred, not required); and (f) percent availability for plan reviews, and design/construction projects percent availability and other commitments (specific projects, role, duration) over next 12-18 months, and including list of any other cities where on-call CITY engineering services are provided. D. RESUMES OF PROPOSED LEAD TECHNICAL PROFESSIONAL(S) (15 points, 1 page per lead, 6 pages maximum) Lead technical professionals are the individuals responsible for specific technical aspects of the work. CITY is interested in the individual(s)’ experience on projects similar to that described in the solicitation. These individuals must be licensed engineers in the State of Minnesota at the time of submission. Demonstrate relevant technical competency, qualifications and compliance with legal requirements including: (a) documented experience projects similar to work described in the solicitation; (b) descriptions and examples of specific projects or studies of a similar nature completed 14 | Page by the individual as described in the solicitation and their role in the work (minimum 3, preferred 5); (c) educational background; (d) license status, as applicable, to include Minnesota registration number and expiration; (e) technical publications including books, papers, or presentations (if any); and (f) availability and other commitments (specific projects, role, duration) over next 18 months. E. SUPPORT PERSONNEL EXPERIENCE (15 points, 3 pages maximum) CITY is interested in the technical qualifications and experience of the remaining project team members. Demonstrate technical competency and qualifications in list format with the following information: (a) proposed role on project; (b) location; (c) years of experience; (d) educational background; (e) license status, to include Minnesota registration number and expiration date where applicable; and (f) summary of relevant experience. F. APPROACH TO PARK DEVELOPMENT (25 points, 4 page maximum) Provide a narrative on Respondent’s approach to master park planning and design services. Include critical issues of concern and how the Respondent’s team would address them. Specifically, include a description of Respondent’s approach to providing Provide a sample plan review schedule, including major tasks and durations. Provide response time for park design questions. G. LITIGATION DISCLOSURE Disclose any known claims for losses, professional negligence, damages, or indemnification, including any settled, threatened, or ongoing litigation or arbitration, in which the Firm, any current employee of the Firm, and/or any proposed sub-consultant of the Firm listed in your Proposal, are listed as a party or potential party, which arose or occurred within the last four (4) years. CITY will consider any relevant information when assigning points allocated to Section B “EXPERIENCE OF THE FIRM WITH SIMILAR WORK.” CITY reserves the right to disqualify any Respondents and/or sub-consultants based on potential or perceived conflicts of interest related to prior and ongoing claims involving CITY. CITY has attempted to provide a comprehensive statement of requirements through this solicitation for the work contemplated. Written SOPQs must present Respondent’s qualifications and understanding of the work to be performed. Respondents are asked to address each evaluation criteria and to be specific in presenting their qualifications. SOPQs must be as thorough and detailed as possible so that CITY may properly evaluate capabilities to provide the requested services. CITY reserves the right to award contract(s) to one or more providers pursuant to this RFPQ. CITY will first select the most highly qualified provider(s) for the services on the basis of demonstrated EVALUATION AND SELECTION PROCESS 15 | Page competence and qualifications; and then attempt to negotiate a contract with provider(s) at a fair and reasonable price. Respondents are expected to include rates for key staff that would be involved in the project. The City Council exercises its discretion in the final selection and ranking of the most highly qualified provider(s) and will not be bound by the evaluation committee’s recommendation, scoring, and ranking. The evaluation committee’s preliminary reviews and scoring of SOPQ merely determines the top ranked Respondents who are most technically qualified as finalists and are eligible for selection and negotiation. If a satisfactory contract cannot be negotiated with the most highly qualified provider(s) for the services, CITY will formally end negotiations with that provider; select the next most highly qualified provider; and attempt to negotiate a contract with that provider at a fair and reasonable price. CITY will continue this process to select and negotiate with provider(s) until a contract is entered into. By submission of a SOPQ, Respondent acknowledges acceptance of the evaluation process and selection and ranking process, the evaluation criteria, scope of work, approach and methodology, and all other terms and conditions set forth in this RFPQ. Further, Respondents acknowledge that subjective judgements must be made by CITY during this process. A. CLARITY AND QUALITY OF SOPQ Pass/Fail Respondents must provide comprehensive responses to every section within this RFPQ in the described format. It is not the intent of CITY to constrain Respondents with regard to content, but to assure that the specific requirements set forth in this RFPQ are addressed in a uniform manner amenable to review and evaluation. Failure to do so may result in your SOPQ being disqualified from further review and consideration. B. EVALUATION CRITERIA CITY will select one or more Respondents based on demonstrated competence and qualifications. CITY has established specific, weighted criteria for selection. This section presents the evaluation criteria, description, and relative weight assigned to each (100 points maximum). CITY will evaluate each Respondent’s responses to the requirements contained in this RFPQ. A. 5 points Firm Introduction B. 20 points Experience of the Firm with similar work C. 20 points Resume of Proposed Project Manager D. 15 points Resumes of Proposed Lead Technical Professional(s) E. 15 points Support personnel experience F. 25 points Approach to Project G. Litigation Disclosure (no point value assigned) 100 POINTS TOTAL POINTS AVAILABLE C. REFERENCE CHECKS CITY reserves the right to check any reference(s), regardless of the source of the reference information. Information may be requested and evaluated from references. CITY reserves the right to use a third party to conduct reference checks. Only top scoring Respondents may receive reference checks and negative references in the CITY’s sole determination may eliminate Respondents from further consideration. 16 | Page D. INITIAL EVALUATION AND RANKING Following the SOPQ evaluation(s), CITY will compile the final scores. If the Evaluation committee determines that clarifying information is not required, the evaluation process is complete. The award recommendation will be made for the Respondent(s) which, in CITY’s opinion, is the most highly qualified. E. INVITATIONS FOR INTERVIEWS The Evaluation committee may conclude after completion of the SOPQ evaluation(s) that interviews or presentations are required in order to determine the most qualified Respondent(s). The selection of Respondents to make presentations will be based on the initial evaluation and ranking. All Respondents may not necessarily be extended an invitation for interviews. CITY reserves the right to select Respondents to interview that are most susceptible of being selected for an award of a contract. F. INTERVIEWS, PRESENTATIONS OR DEMONSTRATIONS (AT CITY’S ELECTION) Respondents selected pursuant Subsection E above may be given an opportunity for interviews, presentations, or demonstrations. The presentation process will allow Respondents to demonstrate their SOPQ offering and explain and/or clarify any unusual or significant elements related to their SOPQs. At this stage, Respondents shall not be allowed to alter or amend their SOPQs. The Evaluation committee will score each presenting Respondent. G. FINAL EVALUATION AND RANKING AFTER INTERVIEWS The Evaluation committee will make its recommendation for award to the most highly qualified Respondent(s) based on a combination of the evaluation criteria and the interview, presentation, or demonstration (if utilized). Final total score will be determined using the following formula: Initial Evaluation Score + Interview Score = Final Total Score. City of Corcoran 8200 County Road 116 Corcoran, MN 55340 REQUEST FOR PROPOSALS AND QUALIFICATIONS FOR PARK DESIGN SERVICES Issue Date: August 25, 2023 Response Due Date and Time (CDT): September 29, 2023 at 2:00 pm Location for Delivery: As stated above Page 1 of 15 Attachment: 9d1. City of Corcoran RFPQ Park Design Services P a g e | 2 SUMMARY ............................................................................................................................ 3 DEFINITIONS.......................................................................................................................... 3 NOTICE TO RESPONDENTS ..................................................................................................... 4 STANDARD TERMS AND CONDITIONS .................................................................................... 5 BACKGROUND AND CURRENT CIRCUMSTANCES .................................................................. 8 SCOPE OF WORK ................................................................................................................. 8 SUBMISSION REQUIREMENTS .............................................................................................. 11 EVALUATION AND SELECTION PROCESS ............................................................................... 14 TABLE OF CONTENTS The City of Corcoran (CITY) is requesting a Statement of Proposal and Qualifications (“SOPQ”) to contract with Park Design Consultant(s) (“Consultant”), which must be an individual or a sole proprietorship, partnership, corporation, or other legal entity registered to do business in the State of Minnesota with considerable experience in providing On-Call Landscaping Architecture and Park Planning Services for local government units in Minnesota. The CITY is issuing this Request for Proposals and Qualifications (RFPQ) to consultants interested providing park design and construction services. The selected consultant will work in concert with City staff to provide assistance on the following: City Park Remaster Project Engineering design and related services for the City Park remaster (phase 1) project at 20200 County Road 50, Corcoran, Minnesota 55340. The consultant contract will include designing Phase One of the park project and implement management of the development of the remaster project. The design should be inclusiv of the variety of new amenities as shown on the City Park 30% design plans in the appendix. The final design plans will address the additional amenities to the park including parking lots, park road, sand volleyball court, basketball court, tennis court, 6 pickleball courts, hockey rink, open skating rink, splashpad, playground, and restroom/changing room/multi-purpose room with an attached pavilion (hereafter referred to as “building”), trail amenities, nodes, and landscaping. Grant funding and donations have been acquired with some funding sources being tied to deadlines. Implementation of the project is proposed for 2024. Open Space Parks In addition to the City Park remaster, the CITY is interested in acquiring services to assist in planning open space parks in the Bellwether and Ravinia developments. Included in the Bellwether development open space park is a boardwalk trail connection and a planned trail loop that had vegetation removed previously. Planning for the open space park in the Ravinia development has yet to occur and is intended to be included in the Park Design Services. Future Park Development The CITY is looking for services to assist in guiding park and trail development growth including the other owned but not yet developed parks and trails. The CITY is experiencing rapid growth and is looking to expand the CITY’s parks and trails network to grow with the needs of the users. Services requested for this include, but are not limited to, assistance in production of Request for Proposals for contracted projects. This Request for Proposals and Qualifications (RFPQ) solicits information that will enable CITY to select one or more Consultant(s) that shall provide professional services for the design, planning, and construction of playgrounds, parks, boardwalks, trails and connections, park shelters, storage and programming facilities, ice rinks, restroom facilities, and other park amenities. INTRODUCTION The following definitions shall be used to identify terms throughout this solicitation: CITY COUNCIL The elected officials of the City of Corcoran, Minnesota given the authority to exercise such powers and jurisdiction of all CITY business as conferred by the State Constitution and Laws. STATEMENT OF PROPOSAL AND QUALIFICATIONS (SOPQ) A complete, properly signed and submitted response to this solicitation. RESPONDENT The Individual or Firm responding to this solicitation that considers themselves qualified to provide the services specified herein and which is interested in making an offer to provide the services to CITY. REQUEST FOR PROPOSAL AND QUALIFICATIONS (RFPQ) This solicitation document issued by CITY containing terms, conditions, and scope of work for the professional services to be procured. CITY OF CORCORAN (CITY) A Minnesota home-rule charter city and issuer of this RFPQ. CONSULTANT The individual or business enterprise providing services to the CITY as fulfillment of the obligations arising from a service agreement pursuant to this RFPQ. A.NOTICE All SOPQs are due on or before 2:00 p.m. on September 29, 2023. Solicitations are posted and available to download from: Bid Requests (RFP's)/Bid Results - City of Corcoran (corcoranmn.gov) Information related to this Solicitation will only be provided through the Corcoran Recreation Supervisor. Information about this Solicitation received through any other means may be inaccurate and result in a Respondent’s submittal being incomplete which could ultimately render the Respondent’s SOPQ non-compliant. CITY accepts no responsibility for information obtained through any other source. B.RECEIPT OF SOPQS The hard copy submittal shall be enclosed in an opaque sealed envelope, marked with the words: “Corcoran RFPQ for Park Design Services”, and the address of the Respondent. If the SOPQ is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation "SOPQ ENCLOSED" on the face of it. Hard copy sealed responses shall be addressed to and hand-delivered or shipped to: City of Corcoran Attn: Jessica Christensen Buck 8200 County Road 116 Corcoran, MN 55340 NOTICE TO RESPONDENTS DEFINITIONS SOPQs must be received by the CITY on or before the time and date specified. The mere fact that the response was dispatched will not be considered; the Respondent must ensure that the SOPQ is actually delivered by the specified date and time. The time hard copy responses are received shall be determined by the stamp at the CITY. SOPQs received after the specified time of the opening will be returned unopened. The CITY will not be responsible in the event that the U.S. Postal Service or any other courier system fails to deliver the sealed SOPQ to the CITY by the given deadline above. An electronic copy of the proposal shall also be provided either via USB disk or email link to jchristensenbuck@corcoranmn.gov. Electronic transmission or facsimile of the SOPQ alone will not be acceptable. Public Acknowledgement. CITY shall receive, publicly open, and acknowledge all SOPQs received. C.QUESTIONS AND INQUIRIES All questions and inquiries about this Solicitation shall be submitted in writing to: City of Corcoran Attn: Jessica Christensen Buck 8200 County Road 116 Corcoran, MN 55340 jchristensenbuck@corcoranmn.gov. 763-400-7034 D.ANTICIPATED SCHEDULE OF IMPORTANT DATES CITY will generally comply with the following schedule for the selection process, subject to changes necessary to ensure fairness and to accommodate unanticipated events: Release RFPQ August 25, 2023 Deadline for Questions and Inquiries 10:00 A.M. CST September 15, 2023 SOPQs Closing Date and Time 2:00 P.M. CST September 29, 2023 CITY’s Review of SOPQs October 2-6,2023 Date for Finalist Interviews or Presentations TBD 2023 Earliest Award by CITY October 26, 2023 E.FINALIST INTERVIEWS AND/OR PRESENTATIONS Respondents reasonably subject to being selected based on the criteria set forth in this RFPQ may be given an opportunity to make a presentation and/or interview with the Selection Committee. The presentation process may allow Respondents to demonstrate their qualifications, explaining and/or clarifying any unusual or significant elements related to their SOPQs. At this stage, Respondents shall not be allowed to alter or amend their SOPQs. Finalists selected for interviews and/or presentations must be available on TBD, 2023, as arranged with the CITY, if interviews are required by the CITY. However, the CITY, may in its sole discretion, negotiate and award a contract without presentations or interviews, based solely on information supplied in the SOPQ responses. A.ADDENDA If it becomes necessary to revise any part of this solicitation, prior to the due date and time, a written addendum will be provided to all Respondents. CITY is not bound by any oral representations, clarifications, or changes made in the written specification by CITY’s employees, unless such clarification or change is provided to Respondents in written addendum form from the CITY. Addenda will be transmitted by email to all parties that are known to have downloaded a copy of the RFPQ documents and specifications from CITY’s website. However, it shall be the sole responsibility of the Respondent to verify issuance of any addenda and to check all avenues of document availability prior to the opening date and time. Respondent shall acknowledge receipt of all addenda on the Certification and Acknowledgement Form. B.CHANGES IN PERSONNEL Should there be a change in key personnel included in the SOPQ after the due date and time, but before a contract is awarded, Respondents must notify CITY immediately. This may result in further evaluation. Should a change in key personnel occur after the contract is awarded, the Firm will be required to notify CITY as soon as practicably possible. CITY may terminate the Agreement for convenience should the change in key personnel be unacceptable to CITY. C.RESTRICTIONS ON COMMUNICATION To ensure the proper and fair evaluation of all SOPQs, CITY prohibits Ex Parte communication (e.g., unsolicited) initiated by the Respondent to CITY staff or its City Council, from the date of advertisement of this solicitation to the time an award has been made by the Council, the City Administrator, or his/her designee. This prohibition extends to “thank you” letters, phone calls, emails and any contact that results in the direct or indirect discussion of the SOPQ submitted by Respondent. Unless otherwise specified, all requests for clarification or questions regarding a RFPQ must be directed to the point of contact listed in this RFPQ. D.DISCLOSURE OF CONFLICT OF INTEREST The City of Corcoran requires that service providers disclose conflicts of interest when they may occur. The City, at its discretion, may arrange for alternative third-party support in such cases. In general, the City will not allow a service provider to review applications from a client of the service provider. Past or pending client relationships may or may not be determined to be conflicts, but should always be disclosed and discussed with the City. Respondent shall disclose any known or anticipated conflict of interest as a part of Respondent’s SOPQ. E.INDEPENDENT CONTRACTOR Nothing in this solicitation is intended to be construed as creating an employer/employee relationship, a partnership, or joint venture. The Respondents’ services shall be those of an independent contractor. The Respondents agree and understand that the Agreement does STANDARD TERMS AND CONDITIONS not grant any rights or privileges established for employees of CITY. Respondents shall not be within protection or coverage of CITY’s Worker Compensation Insurance, Health Insurance, Liability Insurance, or any other insurance that CITY, from time to time, may have in force. F. PRIORITY OF DOCUMENTS In the event there are inconsistencies between the RFPQ terms and conditions, scope of work or Agreement terms and conditions contained herein, the latter will take precedence. G. PROHIBITED RESPONDENTS 1. CITY will not conduct business with Respondents who have failed to comply with their contracts and have been debarred from doing business with the State of Minnesota or the federal government. H. PUBLIC INFORMATION All SOPQs are subject to release as public information unless the Response or specific parts of the Response are shown to be exempt from disclosure pursuant to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (the “MGDPA”). Respondents are advised to consult with their legal counsel regarding disclosure issues and take the appropriate precautions to safeguard trade secrets or any other proprietary information. Respondents shall specifically flag any specific information asserted to qualify as “trade secret information” pursuant to MN Statute 13.37 subd. 1 (b). Such identification shall specifically target applicable portions of a Respondent’s SOPQ and general labels asserting entire SOPQs or substantial portions thereof will not be considered. This identification of asserted trade secret data shall not guarantee the identified information will be determined to be trade secret information. CITY assumes no obligation or responsibility for asserting legal arguments on behalf of potential Respondents. I. RECEIPT OF SOPQS Statement(s) of Proposal and Qualifications must be received by CITY prior to the time and date specified. The time SOPQs are received shall be determined by the system time in the CITY’s administrative office set forth in the City’s stamp upon receipt. J. REIMBURSEMENTS There is no express or implied obligation for the City of Corcoran to reimburse Respondents for any expenses incurred in preparing SOPQs in response to this request and the City of Corcoran will not reimburse Respondents for these expenses, nor will CITY pay any subsequent costs associated with the provision of any additional information or presentation, or to procure a Contract for these services. K. REPRESENTATIONS AND RESPONSIBILITIES By submitting a SOPQ in response to this RFPQ, Respondent represents that it has carefully read and understands all elements of this RFPQ; has familiarized itself with all federal, state, and local laws, ordinances, and rules and regulations that in any manner may affect the cost, progress, or performance of the work; and has full knowledge of the scope, nature, quality and quantity of services to be performed. By submitting a SOPQ in response to this RFPQ, the Respondent represents that it has not relied exclusively upon any technical details in place or under consideration for implementation by CITY but has supplemented this information through due diligence research and that the Respondent sufficiently understands the issues relative to the indicated requirements. L. RESERVATIONS CITY reserves the right to request clarification or additional information specific to any response after all Responses have been received and the Solicitation due date has passed. Additionally, CITY reserves the right to accept or reject all or part of any Response, waive any informalities or immaterial technical inconsistencies or irregularities, delete any requirement or specification from the Solicitation, or terminate the Solicitation when deemed to be in CITY’S best interest. Submittals which are qualified with conditional clauses, or alterations, or items not called for in the RFPQ documents, or irregularities of any kind are subject to disqualification by the City, at its option. CITY RESERVES THE ABSOLUTE AND UNCONDITIONAL RIGHT TO BE SOLE DETERMINANT OF WHAT IS DEEMED AN “INFORMALITY” OR “IMMATERIAL TECHNICAL INCONSISTENCY OR IRREGULARITY" AND TO WAIVE OR INTERPRET ANY SUCH INFORMALITY, INCONSISTENCY, OR IRREGULARITY TO ITS BENEFIT, IN ITS SOLE DISCRETION. M. RESPONSES BECOME PROPERTY OF CITY: Submissions received in response to this Solicitation become the sole property of CITY. N. RIGHT OF ACCEPTANCE AND REJECTION Notwithstanding any other provisions of the RFPQ, the City reserves the right to reject any or all proposals, to waive any irregularity in a proposal, and to accept or reject any item or a combination of items, when to do so would be to the advantage of the City or its taxpayers. It is further within the right of the City to reject proposals that do not contain all elements and information requested in this document. The City may also identify more than one service provider in order to ensure backup or obtain specialized expertise, if it determines that it is in the best interests of the public to do so. The City of Corcoran shall not be liable for any losses incurred by any responders throughout this process. O. RIGHT TO ASSURANCES In the event CITY, in good faith, has reason to question the intent of the Firm to perform as presented in the SOPQ, CITY may demand written assurances of the intent to perform as presented. In the event no written assurance is given within the time specified, CITY may reject the SOPQ. P. STANDARD FORM OF AGREEMENT AND INSURANCE The successful service provider will be asked to enter into a service agreement and to provide a certificate of insurance showing coverage for general liability, professional liability, workers compensation, and automobile liability. The service agreement will contain a provision specifying a deadline for submitting invoices. Any invoices submitted for services not billed in accordance with the deadline may, at the sole discretion of the City, be considered invalid and payment may be refused. Any future relationship between the Contractor and the City will be an “at will” relationship and may be terminated by either party, for any reason, following a 30 day notice. Q. SOPQ MAY BECOME PART OF FINAL CONTRACT The contents of this RFPQ and the SOPQ from a selected Respondent, as well as any written clarifications or modifications to the contents thereof timely submitted by Respondent may become part of the contractual obligations of Respondent and may incorporated by reference into a service contract between Respondent and the CITY. If a provision of the contract is in conflict with the referenced RFPQ or SOPQ, the contract shall control. R. COMPLIANCE WITH MINNESOTA GOVERNMENT DATA PRACTICES ACT Respondent agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality and to cooperate with the CITY in meeting its obligations under the same. Respondent agrees to indemnify and hold the CITY harmless from any claims, liabilities, damages, or losses the CITY may incur due to Respondent’s failure to comply with this Section R. . A. ABOUT CORCORAN, MINNESOTA Corcoran is a picturesque community located in Northwest Hennepin County approximately 20 miles from Minneapolis. Corcoran is an attractive city of wooded countryside, wetlands, streams, farms, and valleys. Corcoran is primarily a residential community with a population of approximately 7,384. Housing is composed of single-family homes, farms, hobby farms, and newer subdivisions which offer a variety of housing options. A significant portion of Corcoran is used for agricultural purposes. Corcoran’s land area encompasses 36 square miles. Communities surrounding Corcoran include Maple Grove, Plymouth, Medina, Loretto, Greenfield, Hanover, and Rogers. The CITY is seeking this Request for Proposals and Qualifications (RFPQ) from qualified individuals,civil engineering, or landscape architects consulting firms (Firm) to provide Park Design Services for the City of Corcoran, Minnesota. A. GENERAL Consultant(s) shall provide services including: • Park Design services • Prepare materials for park projects (specific and generic) • Playgrounds, boardwalks, trails and connections, etc. • Work with the City’s engineering team for engineering features including: • Transportation Design (trails, sidewalks, traffic control devices, etc.) • Stormwater Drainage Analysis and Design • Utilities Design (water and wastewater) Consultant(s) may be required to perform site visits, document site observations, participate in progress meetings, provide reports to the CITY, verify compliance with specifications, and other services to support quality assurance efforts. The total estimated professional services fee is to be determined on a project-by-project basis. B. PARK CONSULTANT ROLE The selected Consultant may be designated as the Park Consultant for City of Corcoran and perform all tasks required of that position pursuant to the City of Corcoran City Charter, City of SCOPE OF WORK BACKGROUND AND CURRENT CIRCUMSTANCES Corcoran Code of Ordinances, Standard Detail Plates, and Comprehensive Plan which may be found on the CITY’s website. This position requires attendance at regular and specially called City Council meetings, Parks and Trails Commission meetings, as well as other meetings as required by City Administrator or designee, engineering guidance during the normal day to day operations of the CITY, and special tasks as assigned by City Administrator, or designee. C. City Project Design Services: The selected Consultant(s) must have the capability to design a full array of parks, trails, and building type projects including playgrounds, parks, boardwalks, trails and connections, park shelters, storage and programming facilities, restroom facilities, etc. in a manner that the infrastructure is functional and cost effective. The selected Consultant(s) must be able to provide engineering guidance for municipal structures. Some specific projects have been identified at this time including City Park and an open space park and boardwalk connection in the Bellwether development. The services may include: a. Design Phase: i. Meet with CITY staff as required to discuss operational considerations, staff requirements, system preferences, prioritization of the project scope, and to coordinate the engineering design of the project. In addition, CITY shall inform FIRM of any bond language to clarify funding requirements. ii. Provide the necessary field survey services to determine the existing field conditions, including all utilities and surface features to the maximum extent possible. iii. Perform the necessary testing to determine the existing site conditions and proper methods of construction and demolition. iv. Provide alternative design concepts for implementation of the project. v. At the direction of CITY staff, the Consultant may be required to attend and participate in public, City Council,, commission, and other stakeholder meetings. vi. Provide Opinion of Probable Construction Cost at various stages throughout design. vii. Provide the design to the CITY at progress intervals in appropriate, requested formats (may include hard copy, .pdf, and .dwg) viii. Provide detailed plans and specifications for the project to be used in the award of a construction contract, or construction by CITY staff. ix. Other related services to design the project and prepare for the bid phase. b. Permitting Phase: The Consultant shall prepare documents for, and coordinate with other utilities and associated local, state, and federal agencies (including MnDOT, MEQB, Elm Creek Watershed, etc.) as required for the approval of all necessary permits. c. Bid Phase: i. Provide lump sum and unit price bid quantities on the CITY bid form format for use in bid documents. ii. Provide bid sets of the contract, technical specifications, plans, and any other necessary documents in hard copy and digital format. iii. Attend pre-bid conference and prepare responses to questions and addenda as necessary. iv. Research qualifications and references of apparent responsible low bidder, prepare bid tabulation, and provide a letter of recommendation for contract award. d. Construction Phase: i. Prepare necessary change order documentation, including required changes to plans and specifications. ii. Review and make recommendations on Contractor change order requests. iii. Attend progress meetings and monitor construction schedule. iv. Provide an appropriate level of observation and Owner representation during construction. v. Observe and assist in performance tests and initial operations of the project as needed. vi. Prepare record drawings from information submitted by the contractor in accordance with CITY standards. e. Resident Project Representative (RPR) Services: i. Act as the authorized representative of the CITY assigned to assist the City at the Site of a Specific Project during the Construction Phase which may or may not have been designed by Respondent. ii. The duties and responsibilities of the RPR will be defined for each project. The RPR may provide full time representation or may provide representation to a lesser degree. f. Project Schedule: CITY staff will request and approve the proposed schedule for each individual project. Projects may need to be completed on an expedited schedule basis. Flexibility may be required to meet the CITY’s needs in a timely manner. D. Grant Assistance: The selected Consultant(s) shall, as requested, research, assist, and/or complete grant applications for CITY projects. E. Design Standard Guidance: The selected Consultant(s) shall have the capability and expertise to review, interpret and implement federal, state, and City standards for the design, construction, installation, location and arrangement of playgrounds, parks, boardwalks, trails and connections, park shelters, storage and programming facilities, restroom facilities, pedestrian ways, and for the compaction of utility ditches within the right-of-way. F. CAD and GIS Capabilities: The selected Consultant(s) shall have computer aided drafting and geographical information system capabilities upon request. G. Meeting Attendance and Participation: The selected Consultant(s) may be expected to attend (via in person or videoconference at CITY’s discretion) a variety of CITY meetings, including, but not limited to, Parks and Trails Commission meetings, City Council meetings, meetings of affected property owners, and meetings with CITY staff and developers. H. Work Product: The selected Consultant(s) will be expected to provide the CITY with copies of all work products without limitation, which shall include reports, analyses, correspondence, plans, proposals, submittals, schematics, exhibits, drawings and any other documents produced in connection with the consulting relationship with the CITY in printed form, as well as in electronic form to include portable document format and the root file(s). I. Assignment of Professional Engineer: The selected Consultant(s) shall assign to the CITY a minimum of one (1) staff person who is a Professional Engineer licensed to practice in the State of Minnesota. J. Responsiveness: The selected Consultant(s) must commit to provide services to the CITY in a timely manner, without unreasonable delays. K. Proximity: The selected Consultant(s) must be located within reasonable proximity to the City of Corcoran to ensure meeting attendance if requested, meeting coordination, and the conveyance of documents when sent via courier. CITY requires comprehensive responses to every section within this RFPQ. To facilitate the review of the responses, Respondents shall follow the described format. The intent of the RFPQ format is to expedite review and evaluation. The proposal must be submitted in hard copy. Proposer shall submit one (1) original and seven (7) copies of the entire proposal, plus one (1) digital copy. Any SOPQ that does not meet all the minimum requirements contained herein will be considered non-responsive and will not be evaluated. These minimum requirements are considered pass or fail criteria: 1. SOPQs must be received by the due date and time; 2. The page limitations noted below must be strictly adhered to; page limits do not apply to a cover letter, tabs, forms, or comments on the Professional Services Agreement. 3. Stated minimum experience level providing similar services of equal complexity and magnitude in each discipline category. 4. References from entities for which the Respondent provided the services, of equal complexity and magnitude, are required. The City CANNOT be used as a reference. 5. Licensed Engineer or Landscape Architect certified in the State of Minnesota in good standing with no debarments or discipline actions, assigned to project team. Attach copy of certification or documents from the Minnesota Board of Architecture, Engineering, Land Surveying, Landscape Architecture, Geoscience, and Interior Design. 6. The responding individual or business is not on the debarred vendor list with the State of Minnesota, or Federal Debarment List (sam.gov). SOPQs that pass the minimum requirements listed above will be evaluated, rated, and ranked, in accordance with the criteria provided below for a maximum of 100 points. CITY may request additional information, site visits, interviews, or presentations from the Respondent as part of the evaluation process. The SOPQ format shall be clearly identified in the responses and conform to the criteria as outlined in “A” through “F” as specified in the criteria listed below. There are no specific requirements on font size, spacing, margins, etc.; however, all text and figures must be clearly legible when the PDF is printed. Each page should be letter-sized (8.5 x 11 inches). A. FIRM INTRODUCTION (5 points, 3 page maximum) Briefly introduce your firm/self, providing a summary of the organization, the staff size, the SUBMISSION REQUIREMENTS length of time the firm has been engaged in projects/efforts related to park design services for a Minnesota government entity and applicable firm registration information. Include the main office location supporting this project (presumably where the Project Manager is located) and all other location(s) that will provide support, if applicable. Provide an organizational chart indicating the positions and names of the core team which will undertake this engagement. Provide information regarding subconsultants utilized. B. EXPERIENCE OF THE FIRM WITH SIMILAR WORK (20 points, 3 page maximum) CITY is interested in the Respondent’s history with similar work. List all recent local governments (meaning municipalities, counties, or other government entities within Minnesota) within the past five (5) years, for which your company or any member of the Firm’s team has performed similar types of services. Experience with and familiarity with Minnesota municipalities and their requirements and procedures will also be considered in the evaluation process. CITY may consider the history of firm in complying with project programs, schedules, and budgets on previous CITY projects. C. RESUME OF PROPOSED PROJECT MANAGER (15 points, 3 page maximum) CITY is interested in the individual's experience as a project manager on projects similar to that described in the solicitation with public entity clients, especially fast-growing municipalities. Only one individual should be designated as Project Manager and must be employed by the firm and not by a sub-consultant. Demonstrate project management experience, technical competency, qualifications, and compliance with legal requirements including: (a) documented experience managing projects similar to work described in the solicitation; (b) descriptions and examples of specific projects or studies of a similar nature completed by the individual as described in the solicitation and their role in the work (minimum 3, preferred 5); (c) educational background; (d) license status, to include applicable Minnesota registration number and expiration date; (e) formal project management training plus any certifications and/or accreditations offered by organizations such as the Project Management Institute (preferred, not required); and (f) percent availability for plan reviews, and design/construction projects percent availability and other commitments (specific projects, role, duration) over next 12-18 months, and including list of any other cities where on-call CITY engineering services are provided. D. RESUMES OF PROPOSED LEAD TECHNICAL PROFESSIONAL(S) (20 points, 1 page per lead, 6 pages maximum) Lead technical professionals are the individuals responsible for specific technical aspects of the work. CITY is interested in the individual(s)’ experience on projects similar to that described in the solicitation. These individuals must be licensed engineers in the State of Minnesota at the time of submission. Demonstrate relevant technical competency, qualifications and compliance with legal requirements including: (a) documented experience projects similar to work described in the solicitation; (b) descriptions and examples of specific projects or studies of a similar nature completed by the individual as described in the solicitation and their role in the work (minimum 3, preferred 5); (c) educational background; (d) license status, as applicable, to include Minnesota registration number and expiration; (e) technical publications including books, papers, or presentations (if any); and (f) availability and other commitments (specific projects, role, duration) over next 18 months. E. SUPPORT PERSONNEL EXPERIENCE (15 points, 3 pages maximum) CITY is interested in the technical qualifications and experience of the remaining project team members. Demonstrate technical competency and qualifications in list format with the following information: (a) proposed role on project; (b) location; (c) years of experience; (d) educational background; (e) license status, to include Minnesota registration number and expiration date where applicable; and (f) summary of relevant experience. F. APPROACH TO PARK DEVELOPMENT (25 points, 4 page maximum) Provide a narrative on Respondent’s approach to park design and planning. Include critical issues of concern and how the Respondent’s team would address them. Specifically, include a description of Respondent’s approach to providing Provide a sample plan review schedule including major tasks and durations. Provide response time for park design questions. G. LITIGATION DISCLOSURE Disclose any known claims for losses, professional negligence, damages, or indemnification, including any settled, threatened, or ongoing litigation or arbitration, in which the Firm, any current employee of the Firm, and/or any proposed sub-consultant of the Firm listed in your Proposal, are listed as a party or potential party, which arose or occurred within the last four(4) years. CITY will consider any relevant information when assigning points allocated to Section B “EXPERIENCE OF THE FIRM WITH SIMILAR WORK.” CITY reserves the right to disqualify any Respondents and/or sub-consultants based on potential or perceived conflicts of interest related to prior and ongoing claims involving CITY. CITY has attempted to provide a comprehensive statement of requirements through this solicitation for the work contemplated. Written SOPQs must present Respondent’s qualifications and understanding of the work to be performed. Respondents are asked to address each evaluation criteria and to be specific in presenting their qualifications. SOPQs must be as thorough and detailed as possible so that CITY may properly evaluate capabilities to provide the requested services. CITY reserves the right to award contract(s) to one or more providers pursuant to this RFPQ. CITY will first select the most highly qualified provider(s) for the services on the basis of demonstrated competence and qualifications; and then attempt to negotiate a contract with provider(s) at a fair and reasonable price. The City Council exercises its discretion in the final selection and ranking of the most highly qualified provider(s) and will not be bound by the evaluation EVALUATION AND SELECTION PROCESS committee’s recommendation, scoring, and ranking. The evaluation committee’s preliminary reviews and scoring of SOPQ merely determines the top ranked Respondents who are most technically qualified as finalists and are eligible for selection and negotiation. If a satisfactory contract cannot be negotiated with the most highly qualified provider(s) for the services, CITY will formally end negotiations with that provider; select the next most highly qualified provider; and attempt to negotiate a contract with that provider at a fair and reasonable price. CITY will continue this process to select and negotiate with provider(s) until a contract is entered into. By submission of a SOPQ, Respondent acknowledges acceptance of the evaluation process and selection and ranking process, the evaluation criteria, scope of work, approach and methodology, and all other terms and conditions set forth in this RFPQ. Further, Respondents acknowledge that subjective judgements must be made by CITY during this process. A. CLARITY AND QUALITY OF SOPQ Pass/Fail Respondents must provide comprehensive responses to every section within this RFPQ in the described format. It is not the intent of CITY to constrain Respondents with regard to content, but to assure that the specific requirements set forth in this RFPQ are addressed in a uniform manner amenable to review and evaluation. Failure to do so may result in your SOPQ being disqualified from further review and consideration. B. EVALUATION CRITERIA CITY will select one or more Respondents based on demonstrated competence and qualifications. CITY has established specific, weighted criteria for selection. This section presents the evaluation criteria, description, and relative weight assigned to each (100 points maximum). CITY will evaluate each Respondent’s responses to the requirements contained in this RFPQ. A. 5 points Firm Introduction B. 20 points Experience of the Firm with similar work C. 15 points Resume of Proposed Project Manager D. 20 points Resumes of Proposed Lead Technical Professional(s) E. 15 points Support personnel experience F. 25 points Approach to Project G. 100 POINTS TOTAL POINTS AVAILABLE C. REFERENCE CHECKS CITY reserves the right to check any reference(s), regardless of the source of the reference information. Information may be requested and evaluated from references. CITY reserves the right to use a third party to conduct reference checks. Only top scoring Respondents may receive reference checks and negative references in the CITY’s sole determination may eliminate Respondents from further consideration. D. INITIAL EVALUATION AND RANKING Following the SOPQ evaluation(s), CITY will compile the final scores. If the Evaluation committee determines that clarifying information is not required, the evaluation process is complete. The award recommendation will be made for the Respondent(s) which, in CITY’s opinion, is the most highly qualified. E. INVITATIONS FOR INTERVIEWS The Evaluation committee may conclude after completion of the SOPQ evaluation(s) that interviews or presentations are required in order to determine the most qualified Respondent(s). The selection of Respondents to make presentations will be based on the initial evaluation and ranking. All Respondents may not necessarily be extended an invitation for interviews. CITY reserves the right to select Respondents to interview that are most susceptible of being selected for an award of a contract. F. INTERVIEWS, PRESENTATIONS OR DEMONSTRATIONS (AT CITY’S ELECTION) Respondents selected pursuant Subsection E above may be given an opportunity for interviews, presentations, or demonstrations. The presentation process will allow Respondents to demonstrate their SOPQ offering and explain and/or clarify any unusual or significant elements related to their SOPQs. At this stage, Respondents shall not be allowed to alter or amend their SOPQs. The Evaluation committee will score each presenting Respondent. G. FINAL EVALUATION AND RANKING AFTER INTERVIEWS The Evaluation committee will make its recommendation for award to the most highly qualified Respondent(s) based on a combination of the evaluation criteria and the interview, presentation, or demonstration (if utilized). Final total score will be determined using the following formula: Initial Evaluation Score + Interview Score = Final Total Score. Appendix Item A 30% Concept Plan and Budget Attachment: 9d2. R20'R20'180'180'300'300'250'250'1406'1632'SPORTSDOME235'400'200'85'HOCKEY200'85'HOCKEY50'30'130'110'125'75'50'195'250'110'120.4'31 SPOTS130'107.9'290'205'TYPICALSOCCERYOUTHLEAGUE50'50'80'SENIORLEAGUEPONYLEAGUE290'205'TYPICALSOCCERLITTLE LEAGE/COACH PITCH/MACHINE PITCH48'204.2'204.2'L I T T L E L E AG E / CO A C H P I T C H /MA C H I N E P I T C H 48'204.2'204.2'70'4 0 ' 105'75'105'75'105'75'10 0 '160'290'205'TYPICALSOCCER 165'12 0 'YOUTHSOCCER165'12 0 'YOUTHSOCCERPLAYGROUND134.7'95.4'PLAY77 SPOTS70 '40'P L A Y 62 SPOTS 188 SPOTS250 SPOTS100'75'PLAYGROUNDSOPENSKATE120'85'BASKETBALL ANDTENNISVOLLEYBALLPONDLOCATIONPONDLOCATIONPONDLOCATIONPLAYGROUNDSPLASHPADBATHROOM/CHANGINGROOM/UTILITYROOM/PICNICSHELTERWETWETWETWETWETWET WET WET WETWETWETWETWETWETWETWETWET WETWET WETWETWET Drawn By:Issue Date:Project #:2294-0049NPWCOMMUNITY ATHLETIC PARK CITY OF CORCORAN 8200 COUNTY ROAD 116 U:\227702426\technical\Corcoran Athletic Park\drafting\CAD\EXHIBITS\Phase 1 Park Improvements.dwg Description:Date: CORCORAN, MN 55340Issue #:CITY OF CORCORAN 0Issue # Prepared For:Sheet #:Sheet Title:9/9/2022 2:29:12 PM 08/09/2019Date:I HEREBY CERTIFY THAT THIS PLAN,SPECIFICATION, OR REPORT WASPREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM ADULY REGISTERED PROFESSIONALENGINEER UNDER THE LAWS OF THESTATE OF MINNESOTA.License #:PRELIMINARYNOT FOR CONSTRUCTIONFIGURE 1SITE PLANLEGENDFUTURE TRAILS AND WALKSPHASE 1 TRAILS AND WALKSPHASE 1 STREETS AND PARKINGPHASE 1 AMENITIESPHASE 1 PONDS ITEM NO ITEM UNIT QUANTITY UNIT PRICE ESTIMATED COSTS QUANTITY UNIT PRICE ESTIMATED COSTS 1 Remove existing warming house/storage EACH 1 3,500.00$ 3,500.00$ 1 4,200.00$ 4,200.00$ 0.00 700.00$ 700.00$ 2 Remove existing septic EACH 1 1,900.00$ 1,900.00$ 1 2,500.00$ 2,500.00$ 0.00 600.00$ 600.00$ 5,400.00$ 6,700.00$ 0.00 -$ 1,300.00$ 3 Clear and Grub trees EACH 28 500.00$ 14,000.00$ 28 1,000.00$ 28,000.00$ 0.00 500.00$ 14,000.00$ price increase to recently obtained bid prices 4 Remove Pavilion LS 0 -$ -$ 1 7,500.00$ 7,500.00$ 1.00 7,500.00$ 7,500.00$ 5 Salvage and Reinstall Fence LF 0 20.00$ -$ 0 20.00$ -$ 0.00 -$ -$ 6 Protect watermain and drinking fountain service?LS 0 5,000.00$ -$ 0 5,000.00$ -$ 0.00 -$ -$ 7 Salvage and Reinstall Draintile LS 0 15,000.00$ -$ 0 15,000.00$ -$ 0.00 -$ -$ 8 Salvage and Respread infield Aggregate SQ YD 0 5.00$ -$ 0 5.00$ -$ 0.00 -$ -$ 9 Aglime for infleid TON 0 45.00$ -$ 0 45.00$ -$ 0.00 -$ -$ 10 CL 5 surface aggregate - frontage road - top dress 2" TON 0 25.00$ -$ 0 25.00$ -$ 0.00 -$ -$ 11 Ballfield Sod SQ FT 0 6.00$ -$ 0 6.00$ -$ 0.00 -$ -$ 14,000.00$ 35,500.00$ 0.00 -$ 21,500.00$ 12 Site Grading CU YD 32114 7.00$ 224,798.00$ 39823 7.00$ 278,761.00$ 7709.00 -$ 53,963.00$ 13 Common Excavation - Stockpile onsite (CV)CU YD 2480 5.00$ 12,400.00$ 7500 5.00$ 37,500.00$ 5020.00 -$ 25,100.00$ 237,198.00$ 316,261.00$ 0.00 -$ 79,063.00$ 14 Connect to existing sanitary EACH 1 4,000.00$ 4,000.00$ 1 4,000.00$ 4,000.00$ 0.00 -$ -$ 15 8" PVC Sanitary Sewer LF 1407 65.00$ 91,455.00$ 1165 75.00$ 87,375.00$ -242.00 10.00$ (4,080.00)$ Quantity decrease due to updated utility plans from new development, Price increase to 2022 costs 16 PVC Sanitary Sewer Service LF 45 45.00$ 2,025.00$ 45 45.00$ 2,025.00$ 0.00 -$ -$ 17 6" cleanout EACH 1 500.00$ 500.00$ 1 650.00$ 650.00$ 0.00 150.00$ 150.00$ 18 PVC Service Wye EACH 1 175.00$ 175.00$ 1 600.00$ 600.00$ 0.00 425.00$ 425.00$ 19 4' Dia. Sanitary Sewer Manhole EACH 3 5,000.00$ 15,000.00$ 4 7,000.00$ 28,000.00$ 1.00 2,000.00$ 13,000.00$ 20 4' Dia. Sanitary Sewer Manhole (drop MH)EACH 1 6,500.00$ 6,500.00$ 1 15,000.00$ 15,000.00$ 0.00 8,500.00$ 8,500.00$ 21 Anti Seepage Collar EACH 4 500.00$ 2,000.00$ 0 750.00$ -$ -4.00 250.00$ (2,000.00)$ Quantity decrease due to updated utility plans from new development 22 overdepth LF 10 180.00$ 1,800.00$ 10 500.00$ 5,000.00$ 0.00 320.00$ 3,200.00$ Price increase to 2022 costs 123,455.00$ 142,650.00$ 0.00 -$ 19,195.00$ 23 connect to existing watermain - wet tap EACH 1 2,500.00$ 2,500.00$ 0 9,500.00$ -$ -1.00 7,000.00$ (2,500.00)$ Quantity decrease due to updated utility plans from new development 24 connect to existing watermain EACH 1 2,500.00$ 2,500.00$ 2 3,000.00$ 6,000.00$ 1.00 500.00$ 3,500.00$ Price increase to 2022 costs 25 8" Watermain LF 2175 65.00$ 141,375.00$ 1820 80.00$ 145,600.00$ -355.00 15.00$ 4,225.00$ Quantity decrease due to updated utility plans from new development, Price increase to 2022 costs 26 8" Valve EACH 3 3,500.00$ 10,500.00$ 3 3,800.00$ 11,400.00$ 0.00 300.00$ 900.00$ 27 fire flow service LF 35 45.00$ 1,575.00$ 70 65.00$ 4,550.00$ 35.00 20.00$ 2,975.00$ 28 fire flow valve EACH 1 1,750.00$ 1,750.00$ 2 2,500.00$ 5,000.00$ 1.00 750.00$ 3,250.00$ 29 domestic service EACH 35 1,100.00$ 38,500.00$ 70 1,500.00$ 105,000.00$ 35.00 400.00$ 66,500.00$ 30 salvage and reinstall hydrant EACH 1 2,500.00$ 2,500.00$ 2 2,500.00$ 5,000.00$ 1.00 -$ 2,500.00$ 31 install hydrant EACH 3 6,000.00$ 18,000.00$ 3 9,500.00$ 28,500.00$ 0.00 3,500.00$ 10,500.00$ 219,200.00$ 311,050.00$ 0.00 -$ 91,850.00$ 32 Joint Trench - Drilled County Road LF 70 200.00$ 14,000.00$ 70 200.00$ 14,000.00$ 0.00 -$ -$ 33 Joint Trench LF 750 100.00$ 75,000.00$ 900 110.00$ 99,000.00$ 150.00 10.00$ 24,000.00$ Quantity increase due to additional street and parking request, Price increase to 2022 costs 34 Parking Lot Lights 0 0 -$ -$ 0 20,000.00$ -$ 0.00 20,000.00$ -$ 35 street lights EACH 0 10,000.00$ -$ 0 10,000.00$ -$ 0.00 -$ -$ 89,000.00$ 113,000.00$ 0.00 -$ 24,000.00$ Subtotal Private Utilities Subtotal Watermain Quantity decrease due to updated utility plans from new development Price increase to 2022 costs Price increase to 2022 costs Price increase to 2022 costs Private Utilities Watermain QUANTITY DIFFERENCE UNIT COST DIFFERENCE TOTAL COST DIFFERENCE Price increase to 2022 costs NOTES Subtotal Sanitary Sewer Subtotal Grading Subtotal Removals/Restoration for Utilities Construction Subtotal Warming House Removals Site Grading Sanitary Sewer Corcoran Athletic Park Opinion of Probable Cost Thursday, August 11, 2022 Warming House Removals Removals/Restoration for Utilities Construction 2022 Costs2021 Costs ITEM NO ITEM UNIT QUANTITY UNIT PRICE ESTIMATED COSTS 36 Storm Sewer LF 1120 80.00$ 89,600.00$ 1615 120.00$ 193,800.00$ 495 40.00$ 104,200.00$ 37 temporary storm sewer LF 0 5,000.00$ -$ 0 5,000.00$ -$ 0 -$ -$ 38 Storm Sewer Manhole EACH 5 3,500.00$ 17,500.00$ 9 5,300.00$ 47,700.00$ 4 1,800.00$ 30,200.00$ 39 2x3 catch basin EACH 3 3,000.00$ 9,000.00$ 3 3,500.00$ 10,500.00$ 0 500.00$ 1,500.00$ 40 27" catchbasin EACH 0 1,500.00$ -$ 0 3,500.00$ -$ 0 2,000.00$ -$ 41 flared end section EACH 2 1,000.00$ 2,000.00$ 2 3,000.00$ 6,000.00$ 0 2,000.00$ 4,000.00$ 42 outlet control structure EACH 1 5,500.00$ 5,500.00$ 1 12,000.00$ 12,000.00$ 0 6,500.00$ 6,500.00$ 123,600.00$ 270,000.00$ 146,400.00$ 43 Pickleball Courts (6) (Concrete)EA 1 120,000.00$ 120,000.00$ 1 200,000.00$ 200,000.00$ 0 80,000.00$ 80,000.00$ Increase in pickleball courts due to additional request, Price increase to 2022 costs 44 Hockey Rink (200' x 85' )EA 1 100,000.00$ 100,000.00$ 1 120,000.00$ 120,000.00$ 0 20,000.00$ 20,000.00$ 45 Splash Pad LS 1 250,000.00$ 250,000.00$ 1 450,000.00$ 450,000.00$ 0 200,000.00$ 200,000.00$ 46 Volleyball EA 0 5,000.00$ -$ 1 10,000.00$ 10,000.00$ 1 5,000.00$ 10,000.00$ 47 Playgrounds EA 1 90,000.00$ 90,000.00$ 3 150,000.00$ 450,000.00$ 2 60,000.00$ 360,000.00$ additional quantity due to requests, Price increase to 2022 costs 48 Bathroom/changing Room/Splash Pad Utility Building LS 0 -$ -$ 1 1,500,000.00$ 1,500,000.00$ 1 1,500,000.00$ 1,500,000.00$ added bid item from requests 49 Basketball/Tennis Court EA 0 -$ -$ 1 160,000.00$ 160,000.00$ 1 160,000.00$ 160,000.00$ 560,000.00$ 2,890,000.00$ 0 -$ 2,330,000.00$ 50 Bituminous - Street TON 314 75.00$ 23,550.00$ 950 90.00$ 85,500.00$ 636 15.00$ 61,950.00$ 51 Bituminous - Parking Lot TON 2466 80.00$ 197,280.00$ 3940 100.00$ 394,000.00$ 1474 20.00$ 196,720.00$ 52 Bituminous - Trail TON 177 90.00$ 15,930.00$ 257 125.00$ 32,125.00$ 80 35.00$ 16,195.00$ 53 Bituminous Material for Tack Coat GAL 620 2.00$ 1,240.00$ 1050 3.00$ 3,150.00$ 430 1.00$ 1,910.00$ 54 6" Concrete Walk SF 0 6.00$ -$ 10500 7.00$ 73,500.00$ 10500 1.00$ 73,500.00$ 55 Class 5 aggregate TON 4160 20.00$ 83,200.00$ 13100 27.00$ 353,700.00$ 8940 7.00$ 270,500.00$ 56 Select Granular TON 940 25.00$ 23,500.00$ 2350 30.00$ 70,500.00$ 1410 5.00$ 47,000.00$ 57 Concrete Curb & Gutter LF 1000 15.00$ 15,000.00$ 2400 30.00$ 72,000.00$ 1400 15.00$ 57,000.00$ 58 Draintile LF 1000 10.00$ 10,000.00$ 2400 25.00$ 60,000.00$ 1400 15.00$ 50,000.00$ 59 Woodchip Trail LF 0 -$ -$ 0 50.00$ -$ 0 50.00$ -$ 60 Turn Lane Improvements LS 0 -$ -$ 1 450,000.00$ 450,000.00$ 1 450,000.00$ 450,000.00$ 369,700.00$ 1,594,475.00$ 1,224,775.00$ Subtotal 5,679,636.00$ 283,724.00$ 30% Indirect Costs 1,703,890.80$ 85,117.20$ Total 7,383,526.80$ 368,841.20$ Subtotal Street Improvements Subtotal Amenities Subtotal Storm Sewer Street Improvements Amenities QUANTITY DIFFERENCE UNIT COST DIFFERENCEStorm Sewer TOTAL COST DIFFERENCE Price increase to 2022 costs Quantity increase due to additional street and parking request, Price increase to 2022 costs Appendix Item C Open Space Park with Boardwalk and Neighborhood Park in the Bellwether Neighborhood ENCORE | PULTE HOMES Corcoran , Minnesota CONCEPT PLAN May, 2018SATHRE-BERGQUIST INC.north COUNTY ROAD 101 / BROCKTON LANE NORTHWETLAND WETLAND PRIVATE AMENITY CENTER ENTRANCE MONUMENT PUBLIC OPEN SPACE SITE DATA 44’ LOTS - 153 50’ LOTS - 181 60’ LOTS - 64 TOTAL - 398 SINGLE FAMILY LOTS LEGEND 44’ WIDE LOT 50’ WIDE LOT 60’ WIDE LOT SIDEWALK WETLAND POND TRAIL FUTURE TRAIL HUNTERS RIDGE PUBLIC PARK COUNTY ROAD 30COUNTY ROAD 116STIE G R O A D COMMERCIAL OUTLOT A FUTURE COMMERCIAL OUTLOT FUTURE LIGHT INDUSTRIAL OUTLOT FUTURE PUBLIC PARK ARRIVAL D R I V E IMMANUEL UNITED METHODIST CHURCH SCHOBER HOMESTEAD Appendix Item D Three Rivers Park District Excerpt from the Diamond Lake Regional Trail Master Plan 68DIAMOND LAKE REGIONAL TRAIL & DAKOTA RAIL - LUCE LINE CONNECTOR DRAFT - JUNE 2022 MAP 15 | DIAMOND LAKE REGIONAL TRAIL & DAKOTA RAIL - LUCE LINE CONNECTOR CORRIDOR MAP SOURCE: PARK DISTRICT A C B D LUCE LINE S T A T E T R AI L DAKOTA RAIL REGIONAL TRAILLAKE INDEPENDENCE REGIONAL TRAILRUSH CREEK REGIONAL TRAIL SARAH CREEK REGIONAL TRAIL WEAVER LA K E R E GI O N A L T R AI L MIS S I S S I P P I R I V E R R E G I O N A L T R A I L MED I C IN E L AK E REGIONAL TR A I LGRAY’S BAY REGIONAL TRAILEAGLE LAKE REGIONAL TRAILCR Y S TA L LA K E R EG ION A L TR A I L ENCORE | PULTE HOMES Corcoran , Minnesota CONCEPT PLAN April, 2018SATHRE-BERGQUIST INC.north COUNTY ROAD 101 / BROCKTON LANE NORTHWETLAND WETLAND PRIVATE AMENITY CENTER ENTRANCE MONUMENT PUBLIC OPEN SPACE SITE DATA 44’ LOTS - 153 50’ LOTS - 181 60’ LOTS - 64 TOTAL - 398 SINGLE FAMILY LOTS LEGEND 44’ WIDE LOT 50’ WIDE LOT 60’ WIDE LOT SIDEWALK WETLAND POND TRAIL FUTURE TRAIL HUNTERS RIDGE PUBLIC PARK COUNTY ROAD 30COUNTY ROAD 116STIE G R O A D COMMERCIAL OUTLOT A FUTURE COMMERCIAL OUTLOT FUTURE LIGHT INDUSTRIAL OUTLOT FUTURE PUBLIC PARK ARRIVAL DR I V E IMMANUEL UNITED METHODIST CHURCH SCHOBER HOMESTEAD DLRT Alignment 73 THREE RIVERS PARK DISTRICT FIGURE 13 | AMBERLEY DEVELOPMENT SOURCE: CITY OF CORCORAN FIGURE 14 | BELLWETHER DEVELOPMENT SOURCE: CITY OF CORCORAN DLRT Alignment SEGMENT B | CITY OF CORCORAN Segment B will extend through the City of Corcoran (Maps 18 & 19). Much of Segment B will be constructed independent of road right-of-way through future and planned developments. Segment B is separated into four subsegments which are described in greater detail in the following sections. Segment B Cost Estimates The total acquisition and construction cost to build Segment B in Corcoran is $11.58 million as shown in Table 27 below. This segment requires right-of-way acquisitions and substantial trail infrastructure including two boardwalks and trail underpass. A planning- level cost estimate was prepared, and cost estimate methodology is outlined in Appendix A. an active and social lifestyle. It is envisioned that other subsegments of segment B-1 will be constructed in concurrence with development like the Amberley and Bellwether developments. The trail will extend southwest along Hunter’s Ridge to the intersection of County Road 116. The trail will cross the county road in a grade-separated crossing to provide a safe crossing for trail users and pedestrians. Additional design and feasibility analysis will be needed for the crossing facility, as road improvements and land development occur. On the west side of County Road 116, the trail will extend west along the north side of Hope Community Church, crossing over Oswald Farm Road. Segment Length (miles) Acquisition Cost Design & Construction Cost Segment Subtotal B-1 3.02 $301,000 $3,475,000 $3,776,000 B-2 1.75 $756,000 $1,609,000 $2,365,000 B-3 2.19 $418,000 $3,032,000 $3,450,000 B-4 1.93 $224,000 $1,766,000 $1,990,000 TOTAL 8.89 $1,699,000 $9,882,000 $11,581,000 TABLE 27 | SEGMENT B COST SUMMARY SOURCE: PARK DISTRICT Segment B-1 Segment B-1 extends through Corcoran from the City of Dayton limits to County Road 30. Apart from a short segment on Hunters Ridge Road, segment B-1 will be outside road right-of-way. The current land use the segment B-1 extends through is predominantly agricultural land. However, it is anticipated that the agricultural land will develop over time. The trail extends south out of Stieg Woods and extends south through agricultural land to Stieg Road. It will cross Stieg Road at-grade, and will extend through the Amberley subdivision, a development that will include 76 single-family lots (Figure 13). The trail will extend along the north and west side of the development on land set aside for the regional trail. South of the Amberly Subdivision, the trail will extend through the Bellwether Development, which is being constructed as a retirement community on land set aside for the regional trail (Figure 14). The Diamond Lake Regional Trail will complement the vision of the Amberley and Bellwether developments as communities that promote 74DIAMOND LAKE REGIONAL TRAIL & DAKOTA RAIL - LUCE LINE CONNECTOR DRAFT - JUNE 2022 B1 A4 B2 B3 MAP 18 | SEGMENTS B1 AND B2 SOURCE: PARK DISTRICT Amberley Development Bellwether Development Grade-Separated Crossing Proposed Diamond Lake Regional Trail on Existing Trail Proposed Diamond Lake Regional Trail Existing Regional Trail Planned Regional Trail Regional Trail Search Corridor Existing On-Street Bike Facility Proposed On-Street Bike Facility Existing Off-Street Bike Facility Proposed Off-Street Bike Facility Public Land Parks Park District Planned Developments Wetlands City Boundary North 1200 Feet 75 THREE RIVERS PARK DISTRICT FIGURE 15 | RUSH CREEK DEVELOPMENT SOURCE: CITY OF CORCORAN FIGURE 16 | TAVERA DEVELOPMENT SOURCE: CITY OF CORCORAN DLRT Alignment DLRT Alignment A Level B Kiosk will be located at the Hope Community Church larking lot. West of the church, the trail will extend south to County Road 30 over agricultural land. The crossing of County Road 30 at Duffney Drive will be at-grade. Segment B-2 Segment B-2 extends south from County Road 30 to Meister Road. Segment B-2 extends through five parcels of agricultural land. It is anticipated that this agricultural land will develop into residential neighborhoods over time. The Park District will work to obtain a corridor of land independent of any future road systems to create a linear park that may be as wide as 200 feet. The proposed trail corridor will serve as an ecological corridor in addition to a recreation and non- motorized transportation corridor through the future neighborhoods. At Meister Road, the trail will cross at- grade to the south and into property that is presently being developed as the Rush Creek Reserve. Segment B-3 Segment B-3 extends from Meister Road to Larkin Road. Segment B-3 crosses the Weaver Lake Regional Trail search corridor, a key east-west regional trail corridor that will be planned and developed by the Park District at a later date. Trail segment B-3 will have two wetland crossings north of the Weaver Lake Regional Trail search corridor that may require boardwalk structures. All other wetlands in the vicinity should be outside the extents of trail development. South of the Weaver Lake Regional Trail search corridor, segment B-3 will extend entirely through the Rush Creek planned development (Figure 15). The northern most development is Rush Creek Reserve, a residential development. The Diamond Lake Regional Trail will extend along a trail that is being constructed as part of the development. The trail in the development extends along Walnut Lane before leaving road right-of-way into public open space. From Rush Creek Reserve, the Diamond Lake Regional Trail will cross County Road 10, at-grade, into the Corcoran City Park. This may change to a grade-separated crossing if development significantly increases traffic volumes. The City of Corcoran has prepared a master plan for park improvements at the City Park that include trails. A Level A System Kiosk will be located at the City Park. A local trail connection is planned along the north side of County Road 10 with a proposed trail underpass at County Road 116 to provide access to the east side of the roadway, and to future trails that will lead to City Hall. The Diamond Lake Regional Trail alignment will extend along the proposed park access road as shown in the park master plan. 76DIAMOND LAKE REGIONAL TRAIL & DAKOTA RAIL - LUCE LINE CONNECTOR DRAFT - JUNE 2022 B3 B4 C1 MAP 19 | SEGMENT B3 AND B4 SOURCE: PARK DISTRICT Rush Creek Development Boardwalk Wetland Crossing Industrial Development Tavera Development Grade-Separated Crossing Potential Grade-Separated Crossing WEAVER LA K E R E GI O N A L T R AI L S E A R C H C O R RI D O R Proposed Diamond Lake Regional Trail on Existing Trail Proposed Diamond Lake Regional Trail Existing Regional Trail Planned Regional Trail Regional Trail Search Corridor Existing On-Street Bike Facility Proposed On-Street Bike Facility Existing Off-Street Bike Facility Proposed Off-Street Bike Facility Public Land Parks Park District Planned Developments Wetlands City Boundary North 1200 Feet 77 THREE RIVERS PARK DISTRICT The third development in Segment B-3 is an industrial development located south of the County Road 50 and the City Park. The trail will cross County Road 50 and extend south into the proposed industrial development. The trail will be within a corridor up to 50 feet wide that will also serve as an ecological corridor through the industrial development. Segment B-4 Segment B-4 extends from Larkin Road to Hackamore Road, the Medina - Corcoran city boundary line. At Larkin Road, the trail will cross at-grade. South of Larkin Road, a significant portion of the proposed trail alignment extends through The Tavera by Lennar residential development. The northern portion of segment B-4 outside The Tavera development (Figure 16) extends adjacent to wetlands through existing agricultural land that is anticipated to develop over time. In the Tavera development, the Diamond Lake Regional Trail will extend along the trail corridor that is included in the development. The trail will extend outside the road right-of-way behind residential properties and adjacent to wetlands and parks. The trail corridor will serve as an ecological corridor that protects wetlands and increases ecological diversity. SEGMENT C | CITY OF MEDINA Segment C extends through the City of Medina (Maps 20 & 21) from the northern boundary with the City of Corcoran to the trail terminus in Baker Park Reserve. Trail Segment C will be constructed in both public right-of-way and across some private parcels. Segment C is separated into five subsegments which are described in greater detail in the following sections. Segment C Cost Estimates The total acquisition and construction cost to build Segment C in Medina is $16.07 million as shown in Fields of Medina Park.Arrowhead Drive in Medina. Segment C-1 Segment C-1 extends along Hackamore Road and Arrowhead Drive from Snyder Road to Chippewa Road. The entire length of Segment C-1 is in public road right- of-way. Hackamore Road is a low traffic volume narrow road with scenic views of the wetland to the west. The road north of the existing residential development is a gravel road. It is anticipated that the trail will be constructed as part of future road reconstruction that will likely include paving the roadway. The trail will cross Hackamore Road at-grade. While the trail can be constructed in road right- of-way, potential additional right-of-way easements may be needed for ditch grading. On the south side of Segment C-1, the proposed trail will connect with an existing segment of local trail that extends along the east side of Arrowhead Drive from Bridgewater Road south to Chippewa Road. A Level B Kiosk will be located at the intersection of Hackamore Road and Arrowhead Drive. Segment Length (miles) Acquisition Cost Design & Construction Cost Segment Subtotal C-1 0.97 $209,000 $921,000 $1,128,000 C-2 2.08 $191,000 $2,867,000 $3,055,000 C-3 2.15 $269,000 $9,935,000 $8,387,000 C-4 1.64 N/A $1,549,000 $1,545,000 C-5 3.13 N/A $132,000 $132,000 TOTAL 9.97 $669,000 $15,404,000 $16,073,000 TABLE 28 | SEGMENT C COST SUMMARY SOURCE: PARK DISTRICT Table 28 below. This segment requires right-of-way acquisitions and substantial trail infrastructure including a boardwalk and pedestrian bridge. A planning-level cost estimate was prepared, and cost estimate methodology is outlined in Appendix A. STAFF REPORT Added Agenda Item: 9e. Council Meeting: August 24, 2023 Prepared By: Maggie Ung Topic: Finance Assistance Additional Request Action Required: Approval Summary At the May 25, 2023 Council Meeting, staff had requested City Council to approve finance assistance to complete the 2022 financial audit and escrow reconciliation assistance. Staff had requested $17,000 for this service. Abdo Financial Solution has spent 60.50 hours and are currently at $16,242.50 used up of the $17,000 initial ask as of the morning of August 24, 2023. They are currently reviewing quarter 3 of 2022 to find additional discrepancy that may have caused the discrepancy at the beginning of 2022 with the software transition. Staff, in the meantime, have been working on escrow reconciliation to catch up from previous years as the finance assistance has no funds leftover for this portion of the request. In order to finalize the 2022 audit assistance, staff is requesting an additional $5,000 as Abdo Financial Solution is close to completion with their tie out. Financial/Budget Staff had initially requested $17,000 for the assistance. Staff is requesting that Council increase the limit to $22,000. There are no funds budgeted for the assistance, however, if the City has a surplus, this will help cover the cost. Options 1. Direct staff to proceed with Abdo Financial Solutions for financial assistance to complete the yearly audit for an additional $5,000. 2. Provide additional directions to staff. Recommendation Staff is recommending proceeding with Abdo Financial Solutions for financial assistance to complete the yearly audit for an additional $5,000. Council Action Direct staff to proceed with Abdo Financial Solutions for financial assistance to complete the yearly audit for an additional $5,000. STAFF REPORT Agenda Item: 10a. Council Meeting: August 24, 2023 Prepared By: Jessica Beise and Kendra Lindahl Topic: Resident Garage 22355 Oakdale Drive Action Required: Feedback Summary City planner Davis has been working with Jay Brown regarding his desire to build a new accessory building on his property at 22355 Oakdale. The 6.52-acre parcel already has three detached accessory structures and exceeds the total allowed accessory building area. Planner Davis recommended that he combine that parcel with the 13.11-acre parcel that he owns at 22323 Oakdale, because combining the two parcels would allow him to request a conditional use permit to allow more than 3,969 sq. ft. of detached accessory area. The new accessory structure would be 780 sq. ft. with 12’8” sidewalls. Section 1030.020 of the City Code requires a minimum of 12” eves and 24” overhangs. To build the structure as proposed would require a lot consolidation, a conditional use permit for building size and a variance from the overhang requirements. Mr. Brown asked to meet with City staff to discuss his options. Planner Davis reiterated that three applications would be required: 1. A lot consolidation (which could be administratively approved) 2. A conditional use permit for building size 3. A variance from the overhang requirements. Planner Davis stated that she did not believe the variance standards could be met and suggested that a zoning ordinance text amendment to eliminate the overhang requirements might be a better alternative to the variance. During the meeting, Mr. Brown noted that he had received approval for a barn addition in 2004. At that meeting, city staff indicated that they would research the previous approvals and follow up. Those files are off-site being archived and staff has not been able to review the file but has requested that they be returned for review. However, we did find that Resolution 2004-38 approving a lot consolidation and Resolution 2004-39 approving a conditional use permit were filed at Hennepin County. Until we have the staff report returned from off-site, we cannot confirm specifically what the conditional use permit approved. It appears that the conditional use permit was granted contingent upon the lot consolidation and while the resolution was filed the lot consolidation itself was not. Staff recommends that Mr. Brown submit the required lot consolidation forms and materials to the City for administrative approval. Mr. Brown would then need to record the forms at the County to complete the lot consolidation. Since it appears that the lot consolidation was previously approved, but that Mr. Brown did not file it at the County in 2004, the City Council could choose to waive the lot consolidation fees/escrow. Page 2 The project proposed by Mr. Brown will still require a conditional use permit and variance application to be submitted for review and approval. Alternatively, he could request a zoning ordinance text amendment to eliminate that overhang requirements. If the Council approved that change, then only a conditional use permit would be required in order to building the desired accessory building. Financial/Budget Not applicable if a land use application is submitted. Options 1. Provide feedback to resident. Recommendation Provide feedback to resident. Council Action Provide feedback to resident. Attachments 1.Garage Information Provided by Resident 2.Resolution 2004-38 3.Resolution 2004-39 Proposed New Garage at 22355 Oakdale Drive August 16, 2023 Jay Brown and Stacene Maroushek, 612-532-2964 Purpose: Collector car and/or RV storage Size: 26’ X 30’ Building design: Barn structure to match existing buildings and maintain the rural appearance of the property, 12’8” sidewall with 11’ garage door for double stack car lift or RV storage Requirements: Based on overview of city ordinances and a meeting with city planners, need lot consolidation, CUP, variance to proceed Proposed Garage Design: This is a ~$20K building kit from Menards, will require ~$10K in concrete slab and foundation work. Questions for the City Council: ‐ Based on the information presented here, are the lot consolidation permits and CUP likely to be approved? ‐ The variance for roof overhang is not likely to be approved, based on city ordinance rules; can the 24” overhang rule for the 12’+ sidewall be suspended so that the new building will match the existing buildings? ‐ Are the ~$11K in expenses and fees really necessary for this ~$30K project Attachment: 10a1. Existing Barn Structures have a one foot overhang. Two foot overhang does not match existing structures, looks bad, and detracts from the rural appearance of the property. City of Corcoran Cost Overview for Adding Garage -Survey changes required by city (Otto Associates): $ 1,500 -Building plans (Menards):$ 500 -Lot Consolidation Costs o Lot Consolidation Application Fee: $ 100 o Lot Consolidation Escrow:$ 1,500 -Building Costs o Conditional Use Permit Application Fee: $ 500 o Conditional Use Permit Escrow:$ 2,200 o Wetland Delineation Application Fee: $ 200 o Wetland Delineation Escrow:$ 2,000 Wetland costs may not be required (?) o Variance Fee (roof overhang)$ 550 o Variance Escrow $ 2,000 Note: It is not likely we can meet the variance requirements o Alternative to Variance: Zoning Ordinance Amendment (??) Total Costs $ 11,050 Note that paying these fees and expenses does not guarantee approval of the project Questions for the City Council (reprinted from first page): ‐ Based on the information presented here, are the lot consolidation permits and CUP likely to be approved? ‐ The variance for roof overhang is not likely to be approved, based on city ordinance rules; can the 24” overhang rule for the 12’+ sidewall be suspended so that the new building will match the existing buildings? ‐ Are the ~$11K in expenses and fees really necessary for this ~$30K project City of Corcoran County of Hennepin State of Minnesota CITY OF CORCORAN RESOLUTION 2004-38 MOTION BY: THOMAS SECONDED BY: LYMANGOOD APPROVING A LOT CONSOLIDATION FOR JAY BROWN AT 22355 OAKDALE DRIVE AND 22323 OAKDALE DRIVE. WHEREAS, Jay Brown has requested a lot consolidation to create the parcel legally described as follows: See Appendix A WHEREAS, the Planning Commission has reviewed the request and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request by Jay Brown for a lot consolidation, subject to the following findings and conditions: 1. The lot consolidation is approved to create one 21.32-acre parcel in accordance with the plans and application received on February 21, 2004 and revisions received on April 12, 2004. 2. The development shall comply with the RR district standards. 3. The landowner shall comply with the Wetland Conservation Act. 4. The landowner is encouraged to provide wetland buffers in compliance with Section 1050.010 of the Zoning Ordinance. 5. The landowner shall file the lot consolidation at Hennepin County prior to issuance of building permits. Attachment: 10a2. 1. Resolution 2004-38 ADOPTED by the City Council this 27th day of May 2004. VOTING AYE VOTING NAY 1C Bucher, John Bucher, John X Gageby, David Gageby, David Guenthner, Ken Guenthner, Ken X Thomas, Ron Thomas, Ron Lymangood, Chuck Lymangood, Chuck 4At.e4 Kenneth Guenthner, Mayor City Seal ATTEST: Kary Till ann, City Clerk Mir Resolution 2004-38 APPENDIX A Existing Legal Description Parcel A: That part of the east 600 feet of the northeast quarter of the Southeast Quarter of Section 5, Township 119 North, Range 23 West of the 5th Principle Meridian, lying southerly of the survey line. Parcel B: That part of the west 735 feet of the east 1335 feet of the north half of the southeast quarter of Section 5, Township 119, Range 23, Hennepin County, Minnesota, that lies southerly of the survey line as shown on the plat of the Former County Road No. 30 as recorded in Book 4 of Highway Plats, Page 2, in the office of the County Recorder. Proposed Legal Description That part of the east 1335 feet of the north half of the southeast quarter of Section 5, Township 119, Range 23, Hennepin County, Minnesota, that lies southerly of the survey line as shown on the plat of the Former County Road No. 30 as recorded in Book 4 of Highway Plats, Page 2, in the office of the County Recorder. City of Corcoran County of Hennepin State of Minnesota RESOLUTION 2004-39 MOTION BY: THOMAS SECONDED BY: LYMANGOOD APPROVING A CONDITIONAL USE PERMIT FOR JAY BROWN AT 22355 OAKDALE DRIVE. WHEREAS, Jay Brown has requested a conditional use permit to exceed the maximum size, maximum sidewall height and overhang for detached accessory structures on the parcel legally described as follows: That part of the east 1335 feet of the north half of the southeast quarter of Section 5, Township 119, Range 23, Hennepin County, Minnesota, that lies southerly of the survey line as shown on the plat of the Former County Road No. 30 as recorded in Book 4 of Highway Plats, Page 2, in the office of the County Recorder. WHEREAS, the Planning Commission has reviewed the request at a duly called Public Hearing and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request by Jay Brown for a conditional use permit, subject to the following findings and conditions: 1. The conditional use permit is approved in accordance with the plans and application received by the City on February 21, 2004 and revisions received on April 12, 2004, except as amended herein. 2. The development shall comply with the RR district standards. 3. The landowner shall comply with the Wetland Conservation Act. 4. The landowner is encouraged to provide wetland buffers in compliance with Section 1050.010 of the Zoning Ordinance. 5. The barn addition shall be finished to match the existing barn. 6. The accessory building may not be used as living space. Attachment: 10a3. Resolution 200439 Page 2 7. The buildings shall be used only for personal use. No commercial use of the buildings on the property shall be allowed. ADOPTED by the City Council this 27th day of May 2004. VOTING AYE VOTING NAY Bucher, John Bucher, John X Gageby, David Gageby, David X Guenthner, Ken Guenthner, Ken X Thomas, Ron Thomas, Ron Lymangood, Chuck Lymangood, Chuck Kenneth Guenthner, Mayor City Seal ATTEST: AD'L Kary Till nn, City Clerk 1111110111 111111111111111 TRANSFER ENTERED Doc No 8377990 06/15/2004 12:00 PMHENNEPINCOUNTYTAXPAYERSERVICESCertifiedfiledandOrrecordedonabovedate: Office of th4 County Recorder JUN 1 0 2004 Hennepin diounty, Minnesota Michael H. Cunniff, County Recorder i.; C• o .• ". Deputy 55 TransiD 39952 Y/ i t'%.(1111 . • Fees 15.00 DOC 5.00 SUR 5.00 MAIL 25.00 Total CITY OF CORCORAN COUNTY OF HENNEPIN STATE OF MINNESOTA The undersigned duly qualified and City Clerk of the City of Corcoran hereby certifies that attached hereto is a copy of the original Resolution#2004 - 39 adopted by the Corcoran City Council on May 27, 2004, on file in the office of the City Clerk, City of Corcoran. Dated this 1st day of June, 2004. Kan Tillman City Clerk/Tr urn}% 41'' 0:0 fir` +.. '' f ;5. UU Os' fr y,l. STAFF REPORT REVISED Agenda Item: 10b. Council Meeting: August 24, 2023 Prepared By: Michelle Friedrich Topic: Organics Recycling Requirements Action Required: Direction Summary The City of Corcoran has maintained a contract for plastics, glass, and paper recycling services utilizing Republic Services as a provider since 2012. The current recycling contract expires December 31, 2024. Organics curbside recycling will be a required recycling component in the near future and will need to be implemented into the City’s recycling management plan. Hennepin County updated the County recycling ordinance in 2018 with an organics recycling requirement effective January 1, 2022. The ordinance required implementation of residential access to organic recycling either as part of residential recycling, garbage hauling service, or through a City-wide organic drop-off location. Corcoran requires all licensed garbage haulers to offer organics recycling. The population threshold for Hennepin County’s required organics recycling includes cities with a population greater than 10,000. The Minnesota Pollution Control Agency’s Draft Solid Waste Management Plan has a requirement that cities with a population of 5,000 or more must implement curbside organics recycling, however the timing of the requirement is yet to be determined. The organic drop-off site option would allow the City to participate in grant funds of $3,300 for organics drop-off site expenses in 2024 and prepare the City and residents for the future organics recycling curbside requirement. The City of Corcoran is presently under the 10,000 population threshold per Hennepin County’s threshold, and is eligible for this grant fund through Hennepin County. The City of Corcoran’s current organics recycling plan includes the option of organics recycling through their individual hauler. However, the City was informed of the challenges other cities have faced regarding multiple haulers providing organics recycling, which is prompting a discussion of an organics recycling management plan for the City of Corcoran. As the current population in the City exceeds 5,000, and the City will be required to have all residents participate in curbside organics recycling, the options for reaching compliance with the organics recycling requirement are included below. 1. Require the recycling contractor to provide curbside organics recycling, and for all households to participate in curbside organics recycling. •Recycling hauler could provide curbside organics collection. This could significantly increase the overall cost of service to residents, but it would likely be the lowest cost option for offering curbside organics service as all residents would be required to participate similar to regular recycling. The Council should provide feedback to staff on the preferred approach to comply with the organics recycling requirement. Financial/Budget Costs of the selected recycling contract will be incorporated into the 2024 budget if applicable. Options 1. 2. 3. 4. Implement a drop-off organics site in 2024 to begin organics recycling, and then eventually implement curbside recycling by the end of the year to comply for the MPCA requirement of 5,000 population for curbside organics recycling. Require current recycling providers to implement curbside organics recycling pickup. Schedule and RFP in the third quarter of 2024 and request bids for a single-hauler that provides solid-waste garbage pickup, plastic/paper/glass recycling, and curbside organics recycling. A combination of the above options. Recommendation As Corcoran’s population has exceeded the 5,000 threshold, the City will need to implement curbside organics collection once the MPCA initiates a curbside organics recycling date. Though a specific date is yet to be determined, once a date is released, an organics drop-off container site will not be sufficient to meet the MPCA’s requirement because Corcoran’s current population of 7,430 exceeds the 5,000 population threshold. •A solid waste hauler could provide a drop-off container for organics recycling at a central location or various locations, and the City could implement a single organics fee to each household for the cost of the drop-off organics recycling container if it exceeds the grant fund amount. This option would allow the City the opportunity to apply for grant funding for an organics recycling container and prepare for the future curbside organics recycling option. However, a container is a temporary solution as the City has already exceeded the MPCA population threshold. 2.Move to a single-hauler for solid-waste garbage with organics recycling. •Moving from an open hauler to a single-hauler system has been very controversial in other cities. •One hauler may allow consistent organics recycling fees to all residents. 3.Continue to license garbage haulers and require each hauler to provide and invoice organics curbside recycling to all customers in Corcoran. •This option would provide residents with options on garbage hauling and organics recycling fees and would meet the requirements to provide organics curbside recycling to residents. •The organics recycling fee may vary from provider to provider and may produce unforeseen circumstances related to different fees charged by each garbage hauler. To prepare the City for the future MPCA organics curbside recycling requirement, and to comply with the current Hennepin County ordinance, staff recommends implementing an organics recycling drop-off container and utilizing the grant funding available in 2024, and discuss the most effective way to implement organics curbside recycling in 2024. Council Action Consider a motion to authorize staff to implement an organics recycling drop-off site and complete a grant application for the organics drop off site, and discuss the future management plan for the organics curbside recycling requirement in Corcoran. Attachments 1. 2. Current Residential Recycling Agreement 2022-2025 Residential Waste Reduction and Recycling Funding Policy STAFF REPORT Agenda Item: 10b. Council Meeting: August 24, 2023 Prepared By: Michelle Friedrich Topic: Organics Recycling Requirements Action Required: Direction Summary: The City of Corcoran has maintained a contract for recycling services utilizing Republic Services as a provider since 2012. The current recycling contract expires December 31, 2024. Effective 2025, organics recycling will be required and will need to be implemented into the City’s recycling management plan. Hennepin County updated the County recycling ordinance in 2022 and requires implementation of residential access to organic recycling either as part of residential recycling, garbage hauling service, or through a City-wide organic drop-off location. The population threshold for required organics recycling includes cities with a population greater than 5,000. The Minnesota pollution control agency’s draft solid waste management plan has a requirement that cities with a population of 5,000 or more must implement curbside organics recycling, however the timing is yet to be determined. The organic drop-off site option would allow the City to participate in grant funds of $3,300 for organics drop-off site expenses in 2024, and prepare for the future organics recycling rrequirement. The City of Corcoran is presently under the 10,000 population threshold and is eligible for this grant fund. Currently, the City of Corcoran complies with the County’s current recycling ordinance as the City’s current population is 7,430. However, the City was informed of the challenges other cities have faced regarding multiple haulers providing organics recycling, which is prompting a discussion of organics recycling options for the City of Corcoran. As the projected population in the next few years is expected to exceed 10,000, and the City will be required to offer curbside organics recycling, the options for reaching compliance with the organics recycling requirement are included below. 1.Require the recycling contractor to provide organics recycling. •In the recycling market, providers house organics with garbage hauling rather than part of their recycling program. Curbside organics recycling could significantly increase the cost of organics recycling to residents as each provider could charge different fees for organics. •Provider could provide a drop-off container for organics recycling at a central location or various locations, and the City could implement a single organics fee to each household for the cost of the d rop-off organics recycling site. This option also provides an opportunity for the grant funding. 2.Move to a single-hauler for garbage and require the hauler to offer organics recycling. •Moving from an open hauler to a single-hauler system has been very controversial in other cities. •One hauler may allow consistent organics recycling fees. 3.License garbage haulers and require each hauler to provide organics recycling. •This option would provide residents with options on garbage hauling and would meet the requirements to provide organics recycling to residents. •The organics recycling fee may vary from provider to provider. The Council should provide feedback to staff on the preferred approach to comply with the organics recycling requirement. Financial/Budget: Costs of the selected recycling contract will be incorporated into the 2024 budget if applicable. Options: 1.Implement a drop-off stie with container for organics recycling. 2.Require current recycling provider to implement curbside organics pickup. Recommendation Staff recommends implementing an organics recycling drop-off container to align with the projected population growth of the City, and to comply with the future MPCA organics recycling requirements for cities with population threshold of 5,000+ and utilize the grant funding for this option in 2024. Council Action: Consider a motion to authorize staff to implement an organics recycling drop-off site and complete a grant application for the organics drop off site. Attachments: 1.Current Residential Recycling Agreement 2.2022-2025 Residential Waste Reduction and Recycling Funding Policy City of Corcoran HENNEPIN COUNTY, MINNESOTA CONTRACT FOR RESIDENTIAL RECYCLING SERVICES This Contract for Residential Recycling Services (this "Contract") is made as of the First Day of January, 2022 and is by and between The City of Corcoran, a Minnesota municipal corporation, (the "City") and Randy's Sanitation, LLC, a Minnesota limited liability company ("Contractor"), with an office at 4351 U.S. Hwy 12 SE, PO Box 169 Delano, MN 55328. The City and Contractor agree as follows: SECTION 1. PURPOSE: The purpose of this Contract is to establish a recycling project for the collection of recyclable materials from residents of the City. SECTION 2. DEFINITIONS: "RECYCLABLE MATERIALS" means newsprint, corrugated cardboard, glass, aluminum, steel and "tin" cans, plastic containers and lids #1 through #5, and other materials as mutually agreed upon by the City and Contractor. SECTION 3. SERVICES TO BE PERFORMED: A. Bi-Weekly with alternating week schedule as agreed between contractor and Corcoran, the contractor shall collect all recyclable materials for collection from residents in the City commencing on January 1, 2022, and continuing as agreed upon for every month during the term of this Contract. B. The Contractor shall not be required to make regular collections on State of Minnesota legal holidays; provided, however, that collection shall occur on the routes reasonably in advance thereof or thereafter so that the monthly schedule shall be completed regardless of a holiday. The Contractor shall be responsible for communicating to residents any schedule changes due to State of Minnesota legal holidays. SECTION 4. TERM OF CONTRACT: A. The term of this Contract shall be January 1, 2022 through December 31, 2024. B. Contract may be re-bid or re-quoted at the end of the contract. SECTION 5. PREPARATION FOR COLLECTION: A. All occupants of residential properties in the City who participate in the recycling project will be directed to separate and store recyclable materials in containers provided by the Contractor. Contractor shall maintain sufficient cart inventory of various sizes to meet supply and demand needs for the entire term of this Contract. The standard container size shall be approximately 60 gallons or greater. The containers shall be consistent and uniform in color and design and have a recycling symbol and be easily identified by the resident/customer and Contractor's employees as the container for recyclable materials collection. Other container labeling requirements will be implemented as needed if required by County Grant Agreements. Additional containers will be provided at no extra charge to residents who request them. B. Participants shall be advised that containers in which recyclable materials have been stored shall be placed upon the boulevard area of the street in front of the homeowner's residence for collection. Containers shall be placed for collection by 6:00am on the scheduled day of collection. The City shall communicate to residents/customers specific sorting and setout requirements, however, the City and Contractor may collaborate on additional communications to implement collection protocols proposed by Contractor and approved by the City. The drivers of Contractor's collection vehicles shall record and report to Contractor the location of any container that is damaged and that container shall be repaired or replaced by Contractor within one week of the report of damage or destruction. C. All recyclable materials placed for collection shall be owned by and be the responsibility of the occupants of each residential property until said materials are handled by the Contractor. Upon handling of the containers and recyclable materials by the Contractor, the recyclable materials become Page 1 the property and responsibility of the Contractor. SECTION 6. CONTRACTOR'S EQUIPMENT A. All vehicles used by Contractor in picking up the recyclable materials from the residential properties shall be painted and marked uniformly and shall be identified on both sides of the cab. Broom and shovel in good usable condition shall be placed and maintained on each truck. B. The Contractor shall make all collections of recyclable materials in vehicles with closed tops on the load portion of the trucks so that contents will not spill, blow out or leak there from. All of the contractor's receptacles and vehicles shall be kept clean and as free from offensive odors as possible and shall not be allowed to stand in any street or other place longer than is reasonably necessary to collect recyclable materials. C. The Contractor shall keep all equipment used in the performance of the work required by this contract in good operating condition and in a clean, sanitary condition and shall thoroughly wash each vehicle at least twice each month or before each collection unless the same has not been used since the last washing thereof. All of the Contractor's equipment is subject to periodic inspection by the City. D. All collection vehicles used in performance of the contract shall be duly licensed and inspected by the State of Minnesota and shall operate within the weight allowed by Minnesota Statutes. Each collection vehicle shall be equipped with the following: 1. Two-way communications device. 2. First aid kit. 3. An approved 2A10BC Dry Chemical Fire Extinguisher. 4. Warning flashers. 5. Warning alarms to indicate movement in reverse. 6. Signs on the rear of the vehicle which states "This Vehicle Makes Frequent Stops". 7.Clear identification of Contractor's name and telephone number on both sides of the vehicle. SECTION 7 PERSONNEL REQUIREMENTS Contractor shall retain sufficient personnel and equipment to fulfill the requirements and specifications of the services described in this Contract. Contractor will provide a Route Supervisor to oversee the recycling route drivers servicing the City. The Route Supervisor and all collection vehicles must be equipped with 2- way communication devices. Additionally, Contractor shall provide a fully staffed customer service department that is available to take any and all customer calls from 8:00 to 5:00 and an email address that can be used to send notifications 24 hours a day. City staff will have the direct cell phone information for our municipal sales team who will be available anytime should immediate service needs arise. Contractor's personnel will be trained both in program operations and in customer service and ensure that all personnel maintain a positive attitude with the public and in the work place and shall: a) Conduct themselves at all times in a courteous manner and use no abusive or foul language. b)Perform their duties in accordance with all existing laws and ordinances and future amendments thereto of the Federal, State of Minnesota, and local governing boards. c) Be clean and presentable in appearance, as so far as possible. d) Wear a uniform and employee identification badge or name tag. e) Drive in a safe and considerate manner. f)Manage containers in a careful manner, by picking them up, emptying their contents into the collection vehicle, and placing -not throwing or sliding -the container back in its curbside location so as to avoid spillage and littering or damage to the container. g) Monitor for any spillage and be responsible for cleaning up any litter or breakage. h)Avoid damage to property. Page2 i) Not perform their duties or operate vehicles while consuming alcohol or illegally using controlled substances or while under the influence of alcohol and/or such substances. j)Be in possession of a valid MN CDL if an individual's duties include driving a commercial vehicle. SECTION 8. CONTRACTOR'S OPERATIONS: A. Contractor shall ensure that all residents receiving single-stream collection service will be collected at least once every two weeks on a consistent day of the week, as approved by the City. Collection shall commence no earlier than 7:00 a.m. and be completed no later than 6:00 p.m. on the scheduled day of collection (all times are Central Standard Time). B. The Contractor shall establish and maintain an office staffed and capable of accepting complaints and customer calls. The office shall be in service during the hours of 8:00am and 5:00pm Monday through Friday. Any changes in address and telephone number of the office shall be given to the City in writing at least ten working days prior to such change. The address of the office as of the execution of this contract is 4351 U.S. Hwy. 12 SE PO Box 169 Delano, MN 55328. The telephone number is 763- 972-3335. C. Complaints on service will be taken and collected by the City in addition to those received at the Contractor's office. The City will notify the Contractor of all complaints it receives. The Contractor is responsible for all corrective actions. A record of all such complaints and the action taken thereon shall be kept by the Contractor and reported monthly to the City. All complaints shall be answered by the Contractor courteously and promptly. D. Whenever the City or a resident participant notifies the Contractor of locations which have not received scheduled service, the Contractor is required to service such locations before 7:00pm of the same day if notified prior to noon. When notified after noon, the Contractor shall service such locations not later than 12:00pm of the following day. E. Except for municipal facilities, all recyclable material collection service shall occur at the curbside. The Contractor's employees shall handle all containers with reasonable care to avoid damage, shall replace all containers in an upright position and shall immediately clean up and dispose of any recyclable materials which may have fallen out of a container. F. The performance of the contract shall be done by Contractor with staff which are adequate to insure the satisfactory collection and disposal of the recyclable materials at all times. Contractor's failure to perform may be temporarily excused by extreme adverse conditions of weather, breakdown, and similar hindrances which are outside of Contractor's control and not attributable to Contractor's negligence or failure to adequately plan, staff, or maintain equipment (such hindrances those of "Force Majeure" herein). In the event of the occurrence of a qualifying incident of Force Majeure, collections may be reasonably postponed. Upon postponement, collection shall be made on a day agreed upon between Contractor and the City. G. The Contractor shall certify that the materials collected are delivered to a recycling processing center. Materials found to be land filled will be in violation of this Contract and cause the City to consider termination of this Contract. H. If Contractor determines that a resident has set out unacceptable or non-targeted recyclable materials, Contractor's employees shall follow the procedures below: 1. Driver Education Tag. Contractor shall leave the non-targeted materials in the resident's curbside recycling bin and leave a City-approved "education tag" indicating acceptable materials and the proper method of preparation. 2. Recording Addresses with Unacceptable Materials. Contractor shall record the address on forms acceptable to the City and report the address to the City according to section 11 and as needed to comply with County Grant agreements. I. Contractor will keep accurate records consisting of an approved weight slip or electronic equivalent with the date, time, collection route, driver's identification, vehicle number, tare weight, gross weight, net weight, and number of recycling stops for each loaded vehicle. Collection vehicles will be weighed quarterly or semi-annually to obtain a tare weight. Paper or electronic versions of each weight ticket shall be maintained on file by Contactor for at least three years in the event of an audit by the City. J. Contractor's employees may not collect or scavenge through recycling in any manner that interferes with the contracted recycling services. Contractor shall report to the City any instances of suspected scavenging or unauthorized removal ofrecyclable materials from any collection containers. Page 3 K. Contractor shall be obligated to protect all public and private utilities whether occupying street or public or private property. If such utilities are damaged by reason of the Contractor's operations, under the executed contract, Contractor shall repair or replace same, or failing to do so promptly, the City shall cause repairs or replacement to be made and the cost of doing so shall be deducted from payment to be made to Contractor, invoiced to Contractor, or collected from Contractor's posted surety. L. Contractor shall take all necessary precautions to protect public and private property. Except for reasonable wear and tear, Contractor shall repair or replace any private or public property, including, but not limited to sod, mailboxes, or recycling bins, which are damaged by Contractor. Such property damage shall be addressed for repair or replacement, at no charge to the property owner, within forty- three (3) business days with property of the same or equivalent value at the time of the damage. If Contractor fails to address the repair or replacement damaged property within three (3) business days, the City may, but shall not be obligated to, repair or replace such damaged property, and the Contractor shall fully reimburse the City for any of its reasonably incurred expenses. Contractor shall reimburse the City for any such expenses within ten (10) days ofreceipt of the City's invoice. Contractor's failure to timely reimburse the City shall permit the City to deduct such costs owed from payment to be made to Contractor, collect from Contractor's posted surety, or collect via any other available means at law or in equity. M. Contractor will provide free recycling service, at least every other week at the City's municipal building, 8200 County Road 116; primary Public Works facility, 9100 County Road 19, secondary Public Works facility, 9525 Cain Road; and City Park, 20200 County Road 50 (seasonal use including Country Daze festival). In general, Contractor will provide carts (wheeled carts with lids, with approximately 60-gallons capacity) or other mutually agreed upon containers to facilitate that service. The carts shall be labeled by Contractor with appropriate stickers to identify the acceptable recyclable commodities. N. Contractor shall conduct its own promotions and public education to increase participation and improve compliance with City-specified resident preparation instructions. At a minimum, this shall include distribution ofresident education tags to be left by curbside collection crews if any non- targeted material is rejected and left at the curb. Contractor shall submit a draft of any public education literature for approval by the City, at least one (1) month before printing and distribution of any such literature. 0. In the event that the market for a particular recyclable material ceases to exist, or becomes economically depressed that it becomes economically unfeasible to continue collection, processing and marketing of that particular material, Contractor shall give written notice to the City. The notice shall include information demonstrating the effort Contractor has made to find market sources, and the fmancial information justifying the conclusion that the market is economically unfeasible. At such conclusion, the City and Contractor will both agree in writing that it is no longer appropriate to collect such item before collection ceases. Contractor shall pay the costs of all disposal of any item collected that is deemed not recyclable by Contractor and the City due to lack of adequate market demand. The City and Contractor shall specify a date in the said written agreement to cease collection of the recyclable material in question. Contractor shall at all times be under a duty to minimize recyclable materials ending up in landfill or incineration. If such disposal becomes necessary, Contractor shall dispose of the materials at a facility specified in writing by the City or an alternative agreed upon by the City and Contractor. P.It is intended that all recyclable materials collected by Contractor will go to recycling markets to be manufactured into recycled content products. Contractor shall assure the City that adequate recyclable material processing capacity will be provided for material collected. Contractor must clearly specify the location(s) of its recyclable materials processing facility (or subcontractor's facility) where material collected from the City will be delivered and/or processed. Contractor shall provide written notice to the City at least 60 days in advance of any substantial change in these or subsequent plans for receiving and processing recyclable materials collected from the City. Upon collection, the Contractor shall deliver the designated recyclable materials to a recyclable material processing center, an end market for sale or reuse, or to an intermediate collection center for later delivery to a processing center or end market. It is unlawful for any person to transport for disposal or to dispose of designated recyclable materials in a mixed municipal solid waste disposal facility. Page4 Contractor shall further assure that all recyclable materials collected in the City are not landfilled, composted or incinerated except for process residuals. Subject to subsection (0) above, Contractor shall endeavor to dispose of no more than 7% of material (by weight) as process residuals as part of recyclable materials processing operations, and shall always maintain compliance with applicable law. Subject to subsection (0) above, no recyclable materials will be deliberately or negligently landfilled, composted or incinerated by Contractor without written authorization from the City and the Minnesota Pollution Control Agency / Office of Environmental Assistance. SECTION 9. COMPENSATION: The City accepts the Contractor rate of $ 4.50 per household per month for the collection of recyclable materials from all City residents. The rate will increase 3 .5% in year two and an additional 3 .5% in year three. Contractor to provide on-site Document Destruction services to t he City owned buildings at no charge. The Contractor will provide recycling services at City owned buildings and parks at no charge to the City. The Contractor is encouraged to negotiate independently with Maple Hills Estate as the recycle hauler and such services will not be billed to or by the City. The Contractor shall supply the City with a copy of the contract between Contractor and Maple Hills Estates, if any. SECTION 10. BILLING RESIDENT USERS: The Contractor shall be responsible for billing the residents directly for the recycling services. The amount to be billed to residents will be set annually by the Corcoran City Council. All cost billed to the owner of the benefitted property and not paid shall be specially assessed, annually, on those properties benefitted by the recycling services provided. The special assessment shall be done in accordance with the procedures outlined in Minn. Stat §429 and/or Minn. Stat §443. SECTION 11. FILING OF REPORTS: The Contractor shall submit a quarterly (or more often, ifrequired by the City) summary report ofrecycling tonnages. Additionally, Contractor shall include in such reports: •Number of curbside recycling "stops" (i.e., number of households with recyclables set out at the curb) per collection (i.e., weekly or bi-weekly stop count); •Gross amounts of materials collected, by recyclable material; •Net amounts of materials marketed, by recyclable material; •Amounts stored, by recyclable material, with any notes as to unusual conditions; •Amounts of process residuals disposed •Composition of process residuals disposed. Contractor shall also provide quarterly (or more often, ifrequired by the City) reports to the City detailing the following: •A list of all customer complaints, including a description of how each complaint was resolved. •A list of all addresses where education tags were left for residents and why the tags were left. •A list of all missed pick ups reported to Contractor. SECTION 12. ACCESS TO RECORDS: The Contractor shall permit the City to review its books, documents, papers, and records which are directly related to the performance of this Contract for the purpose of making an audit, and other examinations deemed necessary by the City. SECTION 13. INSURANCE: Prior to the commencement of this Contract, the contractor shall furnish the City a Certificate of insurance, approved by the City Attorney, showing that such insurance is in force. All blanket-form endorsements shall apply to both "bodily injury or death" and "property damage" coverage. Page 5 1. General Liability. Contractor agrees to maintain Commercial General Liability insurance in a minimum amount of $2,000,000 per occurrence; $4,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, products-completed operations, limited pollution liability (unless provided under a separate pollution liability policy), personal injury, advertising injury, and contractually liability. 2. Automobile Liability. Contractor shall maintain Business Automobile Liability Insurance, including owned, hired, and non-owned automobiles, with a minimum combined single liability limit of $2,000,000 per occurrence. 3. Workers' Compensation. Contractor agrees to provide Workers' Compensation insurance for all its employees in accordance with the statutory requirements of the State of Minnesota. Contractor shall also carry Employers' Liability Coverage with minimum limits as follows: •$500,000 -Bodily Injury by Disease per employee •$500,000-Bodily Injury by Disease aggregate •$500,000 - Bodily Injury by Accident The insurance requirements may be met through any combination of primary and umbrella/excess insurance. Contractor shall have a valid Hennepin County Recycling License and meet all county and state requirements for recycling. No policy shall contain any provisions for exclusions from liability other than provisions for exclusion from liability forming part of the standard basic un-amended and un-endorsed form of policy, except that no exclusion will be permitted in any event if it conflicts with a coverage expressly required in this contract, and in addition, no policy shall contain any exclusion from bodily injury to, or sickness, disease or death of any coverage under the contractual liability provision of the Contractor's general liability policy under this Contract. Compliance by the contractor with the fore-going requirements to carry insurance and furnish certificates shall not relieve the Contractor from liability assumed under any provisions of this Contract. The City, including its elected and appointed officials, employees, and agents, shall be named as Additional Insured via blanket-form endorsement on all policies except workers compensation and shall be listed on Page 2 of the Certificate. The policies referenced within the Certificate shall be primary and non- contributory as to any other valid and collectible insurance available to the City with respect to any claim arising out of Contractor's performance pursuant to this Contract. The Certificate shall be supplemented with blanket-form endorsements providing that all policies, except workers compensation, may not be cancelled, non-renewed, or materially altered without 30 days' written notice to the City, or 10 days' written notice for non-payment of premium. Contractor shall be responsible for providing the above language to its insurer. SECTION 14. INDEMNIFICATION: The Contractor shall indemnify and hold harmless the City and its officers, agents and employees from and against all claims, damages, losses or expenses, including reasonable attorneys' fees, for which it may be held liable, to the extent directly or indirectly caused by the negligent acts or omissions of or the willful misconduct of the Contractor, its employees, agents or subcontractors. Contractor's indemnification obligations shall apply to Contractor's subcontractor(s) or anyone directly or indirectly employed or hired by Contractor, or anyone for whose acts Contractor may be liable. Contractor agrees that this indemnification obligation shall survive the completion, expiration, or termination of this Contract. SECTION 15. PERFORMANCE AND PAYMENT BOND Contractor shall execute and deliver to the City a Performance and Payment Bond with the corporate surety in the sum of$25,000 or equal ("equal" may include a Letter of Credit from a banking institute approved by the City). This Contract shall not become effective until such a bond, in a form acceptable to the City, has been delivered to the City and approved by the City Attorney. Page6 This Contract shall be subject to termination by the City at any ti me if said bond shall be cancelled or the surety thereon relieved from liability for any reason. The term of such performance bond shall be for the life of this Contract. Extensions or renewals shall require the execution and delivery of a performance bond in the above amount to cover the period of extension or renewal. SECTION 16. TERMINATION: The City shall have the right to terminate this Contract prior to the expiration of its term if in the City's opinion, there has been a breach of its terms by the Contractor; provided however, the City shall first provide Contractor with written notice of the alleged breach and a reasonable opportunity to cure such breach. Upon provision of such notice of breach and a reasonable opportunity to cure, the City may thereafter immediately, and without further obligation to Contractor, terminate this Contract. SECTION 17. PENALTIES AND DAMAGES: A. Failure by the Contractor to perform under this Contract, may result in its termination and/or claims by the City for damages. B. In the event of breach of this Contract, or proven negligence by the Contractor, the Contractor agrees to pay, in addition to the actual damages sustained by the City as a result thereof, the reasonable attorneys' fees incurred by the City in pursuing any of its rights under this contract. SECTION 18. LIQUIDATED DAMAGES In addition to any other remedies available to the City, the City may withhold and retain payment from Contractor, or collect from the bond ( or substitute security) posted by Contractor pursuant to the terms of this Contract, in the amounts specified below as liquidated damages for failure of Contractor to fulfill its obligations herein. The following acts or omissions shall be considered a breach of contract and shall entitle the City to collect the corresponding liquidated damages amount: a) Failure to respond to legitimate service complaints within 24 hours in a reasonable and professional manner -$50 per incident. b)Failure to collect properly notified missed collections -$250 per incident. c) Failure to provide quarterly and annual reports -$100 per incident. d) Failure to complete the collections within the specified timeframes -$100 per incident e) Failure to clean up from spills during collection operations -$250 per incident t)Failure to report on changes in location ofrecyclable materials processing operations -$250 per incident. Contractor shall be liable for liquidated damages amount(s) upon determination of the City that performance has occurred that is not consistent with the provisions of the contract. The City shall notify Contractor in writing or electronically of each act or omission discovered by the City. It shall be the duty of Contractor to take whatever steps or action may be necessary to remedy the cause of the complaint. Nothing in this section shall limit the City's right to terminate the contract with Contractor or exercise any other rights contained herein or within the contract. The City may deduct the full amount of any damages from any payment due to the Contractor or invoice Contractor separately. The remedy available to the City under this paragraph shall be in addition to all other remedies which the City may have in law or at equity. Exceptions: For the purposes of this Contract, Contractor shall not be deemed to be liable for penalties where its inability to perform recycling collection service is the result of an event of Force Majeure, as herein defined. Contractor may appeal any assessment ofliquidated damages by providing written notice of the appeal to the City within 7 days' ofreceipt of such assessment. Failure to timely appeal such assessment shall waive any such appeal right. In the event of such an appeal, Contractor shall set forth the reasons for its dispute of the assessment and such appeal shall be either reviewed by the City Council or by a duly appointed hearing Page 7 officer, designated by the City to perform such review. The decision of the City Council or appointed hearing officer as to the imposition of the liquidated damages shall be final. SECTION 19. SUCCESSORS AND ASSIGNS: The Contractor binds itself, its successors, executors, administrators and assigns to the City in respect to all covenants of this Contract, except that the Contractor shall not assign or transfer any part of its interest in this Contract nor shall the Contractor assign any monies due, or to become due, without the City's written consent. SECTION 20. AMENDMENT, MODIFICATION OR WAIVER: No amendment, modification, or waiver of any condition, provision, or term of this Contract shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by its duly authorized representative, and specifying with particularity the extent and nature of such amendment, modification, or waiver. Any waiver by any party of any default of another party shall not affect or impair any right arising from any subsequent default. SECTION 21. SEVERABLE PROVISION: Each provision, section, sentence, clause, phrase, and work of this Contract is intended to be severable. If any provision, section, sentence, clause, phrase, or word hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Contract. SECTION 22. ENTIRE CONTRACT: This Contract contains the entire understanding of the parties hereto with respect to the transactions contemplated hereby and supersedes all prior agreements and understanding between the parties with respect to such subject matter. No representations, warranties, undertakings, or promises, whether oral, implied, written, or otherwise, have been made by either party hereto to the other unless expressly stated in this Contract or unless mutually agreed to in writing between the parties hereto after the date representations, agreements, or understandings not expressly set forth herein. SECTION 23. CAPTIONS, HEADINGS OR TITLES: All captions, headings or titles in the paragraphs or sections of this Contract are inserted for convenience or reference only and shall not constitute a part of this contract as a limitation of the scope of the particular paragraphs or sections to which they apply. SECTION 24. EQUAL OPPORTUNITY During the performance of the executed contract, Contractor, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor Regulations 41CFR, Part 60, shall not discriminate against any employee or applicant for employment because ofrace, color, religion, sex, or national origin. Contractor shall take affinnative action to insure that applicants for employment are qualified, and that employees are treated during employment, without regard to their race, color, religion, sex, age, disability, national origin, or genetic information. Such prohibition against discrimination shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. In the event of noncompliance with the non-discrimination clauses of this contract, this contract may be cancelled, terminated, or suspended, in whole or part, in addition to other remedies as provided by law. SECTION 25. COMPLIANCE WITH APPLICABLE LAW, INTERPRETATION In providing services hereunder, Contractor shall abide by all statutes, ordinances, rules, and regulations pertaining to the provision of services to be provided hereunder. Any violation shall constitute a material breach of this Contract. The laws of the State of Minnesota shall govern all interpretations of this contract, and the appropriate venue and jurisdiction for any litigation which may arise hereunder will be in those courts located within Page 8 the County of Hennepin, State of Minnesota, regardless of the place of business, residence or incorporation of Contractor. SECTION 26. RETENTION OF RECORDS, MINNESOTA GOVERNMENT DATA PRACTICES ACT Contractor shall retain all records pertinent to expenditures incurred under this Contract for a period of three years after the resolution of all audit findings. Records for non-expendable property acquired with funds under this Contract shall be retained for three years after final disposition of such property. Contractor agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality, and to cooperate with the City in meeting its obligations under the same. Contractor must immediately report to the City any requests from third parties for information relating to the Contract. The City agrees to promptly respond to inquiries from Contractor concerning data requests. Contractor agrees to hold the City, its officers, and employees harmless from any claims resulting from Contractor's unlawful disclosure or use of data protected under state and federal laws. SECTION 27. INDEPENDENT CONTRACTOR Nothing contained in this Contract is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. Contractor shall at all times remain an independent contractor with respect to the services to be performed under this Contract. Any and all employees of Contractor or other persons engaged in the performance of any work or services required by Contractor under this contract shall be considered employees or sub-contractors of Contractor only and not of the City; and any and all claims that might arise, including Worker's Compensation claims under the Worker's Compensation Act of the State of Minnesota or any other state, on behalf of said employees or other persons while so engaged in any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of Contractor. SECTION 28. COUNTERPARTS This Contract may be executed in any number of identical counterparts. If so executed, each of such counterparts shall be deemed an original for all purposes, and all such counterparts shall, collectively, constitute one instrument. For purposes of executing this Contract, facsimile or pdf of an electronically scanned signature shall be effective as originals. IN WITNESS WHEREOF, the parties hereto have executed this contract the day and year first above written. This Contract shall be effective solely upon the signing of both the City of Corcoran and Contractor. CITY: CITY OF CORCORAN .. ,, .-1"-IIJIIIJJ.fc ir.-rf;'._ Its Mayo Date CONTRACTOR: 12/30/2021 Date Page 9 Residential Waste Reduction and Recycling Funding Policy January 1, 2022 – December 31, 2025 Department communication to the Hennepin County Board of Commissioners on October 5, 2021 Attachment: 10b2. Communicated October 5, 2021 1 I. Policy Overview A.Background The Hennepin County Board of Commissioners has determined that residential waste reduction and recycling programs support county goals to make progress toward zero waste, reduce greenhouse gas emissions, and reduce disparities associated with waste disposal. The county has adopted the goals established in State Statute and by the Minnesota Pollution Control Agency (MPCA) in its Metropolitan Solid Waste Management Policy Plan and developed a Residential Waste Reduction and Recycling Funding Policy to help reach a 75% recycling rate by 2030. B.SCORE funds The county receives funding from the state’s Select Committee on Recycling and the Environment (SCORE) for the development and implementation of waste reduction and recycling programs. SCORE funds are based on revenue received by the State of Minnesota from the solid waste management tax (SWMT) on garbage services and are subject to change based on the SWMT revenue received by the state and funds allocated by the legislature. C.Support for city programs City recycling programs play an important role in the solid waste management system. The county has funded city programs for over 30 years and will use this policy to make available all SCORE funds to cities for residential waste reduction and recycling programs. SCORE funds will be dedicated to four different purposes: 1) general funding for waste reduction and recycling programs, 2) curbside organics recycling programs, 3) organics drop-off sites, and 4) multifamily waste reduction and recycling. Funds distributed to cities for a calendar year will be based on SCORE funds received by the county in the state’s corresponding fiscal year. D.Term of the policy Hennepin County is committed to implementing this policy from January 1, 2022 through December 31, 2025. The county may revise this policy to align with strategic priorities developed in the zero waste plan or solid waste management master plan. In addition, the county may revise this policy if it determines changes are needed to assure compliance with state law and MPCA goals established for metropolitan counties. If SCORE funds are eliminated from the state budget or significantly reduced, the county will consult with cities at that time and develop a recommendation to the board on future funding for residential waste reduction and recycling programs. Communicated October 5, 2021 2 E.Grant agreements Each city seeking funding under the terms of the Residential Waste Reduction and Recycling Funding Policy must enter into a grant agreement with the county for a term concurrent with the expiration of this policy, December 31, 2025. The grant agreement must be accompanied by a resolution authorizing the city to enter into such an agreement. If cities form a joint powers organization responsible for waste reduction and recycling programs, the county will enter into a grant agreement with that entity and distribute funds to that organization. II.Allocation of Funds SCORE funds will be dedicated to the following purposes: General funding for waste reduction and recycling programs Curbside organics recycling programs Organics drop-off sites Multifamily waste reduction and recycling A.Waste reduction and recycling programs The county will dedicate 40% of SCORE funds to provide funding for city waste reduction and recycling programs. For the purposes of this policy, city waste reduction and recycling programs include organics recycling. Funds will be allocated based on number of eligible households with curbside recycling service. The following formula will be used to calculate a city’s grant amount. Number of eligible households with curbside recycling in city ------------------------------- Total number of eligible households with curbside recycling in county x 40% of SCORE funds available = Waste reduction and recycling grant amount available to the city Eligible households are defined as households in single family through fourplex residential buildings or other residential buildings where each household has its own recycling collection container to set out for curbside collection and receives recycling collection service through the city. In cities with open recycling collection, eligible households are defined as households in single family through fourplex residential buildings where each household has its own recycling collection container to set out for curbside collection. The number of eligible households will be determined by counting the number of eligible households on January 1 of each funding year. The city will report the number in its application for funding. Communicated October 5, 2021 3 B.Curbside organics recycling programs The county will dedicate 50% of SCORE funds to provide funding for curbside organics recycling programs. Funds will be allocated using participation targets for each city. Funding is not contingent upon meeting the participation target. The following formula will be used to calculate a city’s grant amount. Target number of households with curbside organics recycling in city ------------------------------- Total target number of households with curbside organics recycling in county x 50% of SCORE funds available = Curbside organics recycling amount available to the city Initial participation targets (as a percent of households with curbside recycling service): 50% for cities that contract for organics recycling service 10% for cities that require haulers to offer organics recycling service C.Organics drop-off sites The county will dedicate up to $3,300 per eligible city to provide funding for organics drop-off site expenses. Cities with a population of less than 10,000 are eligible. E.Multifamily waste reduction and recycling The county will take 10% of SCORE funds, subtract the amount allocated to organics drop-off sites, and dedicate the remainder to provide funding for multifamily waste reduction and recycling programs. For the purposes of this policy, city waste reduction and recycling programs include organics recycling. Funds will be allocated based on the number of multifamily households. The following formula will be used to calculate a city’s grant amount. Number of multifamily households in city ------------------------------- Total number of multifamily households in county x 10% of SCORE funds available minus organics drop-off funds = Multifamily waste reduction and recycling amount available to the city Communicated October 5, 2021 4 Multifamily households in cities with organized recycling collection are defined as 1) households in buildings where each household does not have its own recycling collection container to set out for curbside collection, or 2) households in buildings that do not receive recycling collection service through the city, including apartment buildings, condominiums, townhomes, and cooperative housing units where a property manager or association coordinates collection service. Multifamily households in cities with open recycling collection are defined as households in residential buildings larger than a fourplex. III.Application for Funding A. General program and curbside organics application To receive funding for waste reduction and recycling programs and curbside organics recycling, each city must complete an annual grant application by February 15 of that year. The application consists of a web-based report that requests the following: contract, program, tonnage, and financial information. The participation rate for the curbside recycling program must also be included in the web-based report. The city must calculate its participation rate during the month of October. The methodology for measuring participation must be provided to the county upon request. The county may request additional information, such as a planning document with a description of activities the city will implement to increase recycling and make progress toward county objectives. B. Organics drop-off sites and multifamily supplementary application To receive funding for organics drop-off sites and multifamily waste reduction and recycling, each city must submit a supplementary grant application form annually. The county will provide this form by February 15 and the city must complete it by March 15 of that year. IV.Use of Funds A.Conditions applying to all funds The following requirements apply to the use of all funds: 1.Funds must be expended on eligible activities per Minnesota Statutes §115A.557. 2.All grant funds accepted from the county must be used in the year granted unless the county agrees to an exception. The county will not provide any funds in excess of actual expenses. Funds not spent must be returned to the county. Communicated October 5, 2021 5 3.A city or joint powers organization may not charge its residents through property tax, utility fees, waste fees, environmental fees, or any other method for the portion of its waste reduction and recycling program costs that are funded by county grant funds. 4.Cities must track expenditures for waste reduction and recycling programs, curbside organics recycling, organics drop-off sites, and multifamily waste reduction and recycling and establish accounting mechanisms to provide the information requested in the financial section of the annual grant application. 5.Waste reduction and recycling activities, revenues, and expenditures are subject to audit. B. Curbside organics use of funds Curbside organics grant funds may be used for program expenses, including the following: •Incentives for participation (service discounts, countertop pails, compostable bags) •City contract costs •Education and outreach •Carts •Other expenses approved by the county Yard waste expenses are not eligible. If organics are co-collected with other waste, the organics expenses must be tracked separately. If a city passes funds through to a hauler, 100% of those funds must be credited to residents’ bills. C.Organics drop-off sites use of funds Organics drop-off site grant funds may be used for program expenses, including the following: •Hauling and disposal •Dumpsters or carts •Site construction •Education and outreach •Incentives for participation (countertop pails, compostable bags) •Other expenses approved by the county D.Multifamily waste reduction and recycling use of funds Cities that choose to apply for multifamily waste reduction and recycling funding will work with the county to identify eligible activities that are customized to the city’s goals and needs. These activities will be determined through the supplementary grant application process. Communicated October 5, 2021 6 Unused funds will be used by the county to provide multifamily waste reduction and recycling program services. Multifamily resources provided by the county, including reusable tote bags/baskets and multifamily specific signs and labels, are not eligible expenses. V.City Requirements A.Materials accepted A city’s curbside collection program must accept a list of mixed recyclables as selected by the county in consultation with haulers, local material recovery facilities, and end markets. The county will update the list of materials as needed, distribute the list to city recycling coordinators, and post the list on the county’s website. B.Education and outreach The partnership between the county and municipalities has been highly effective in educating residents and motivating behavior change. To continue this partnership and increase these efforts, city waste reduction, recycling and organics recycling activities must be coordinated with county and regional efforts. Municipalities must adhere to the following requirements: 1.Use county terminology on promotional and educational materials when describing recycling and organics recycling guidelines, including the description of materials accepted and not accepted, as well as when describing preparation guidelines. 2.Use images approved by the county if using images of mixed recyclables and organic materials. 3.Provide the following information on the city’s website; Recycling and organics recycling materials accepted and not accepted Curbside collection calendar Organics drop-off site(s) information Links to county resources and programs 4.Provide a guide on recycling and organics recycling to residents each year. The guide shall contain information on curbside collection, materials accepted and not accepted, organics drop off site information (if applicable), and a curbside collection calendar. 5.Complete two or more waste reduction, recycling and organics recycling educational activities annually that include the promotion of curbside collection. The county will provide a list of activities to city recycling coordinators. These activities are in addition to the provision of an annual guide. Communicated October 5, 2021 7 6.If a city develops its own educational materials, does not use a template produced by the county, does not utilize design services offered by the county, or relies on a hauler to provide an annual guide, then the city must submit the materials to the county for approval. C. Waste reduction and recycling performance On an annual basis, cities must demonstrate that a reasonable effort has been made to improve waste reduction and recycling programs. If a city does not demonstrate measurable progress, a waste reduction and recycling improvement plan must be submitted by the city within 90 days of being notified by the county. The waste reduction and recycling improvement plan must be negotiated with the county and specify the efforts that will be undertaken by the municipality to improve its program to yield the results necessary to achieve county objectives. In cooperation with the county, the city may be required to participate in waste sorts and community engagement to identify strategies to improve waste reduction and recycling outcomes. VI.Grant Payments The county will make two equal payments to the city. Those two payments will provide the sum of each city’s total grant amount for general waste reduction and recycling programs, curbside organics recycling programs, organics drop-off sites, and multifamily waste reduction and recycling. One payment will be made after the county receives the applications for funding. A second payment will be made after basic program requirements, education and outreach requirements, and performance have been confirmed and approved. If the city meets the county requirements, both payments will be made during the same calendar year. Cities are expected to fulfill the conditions of this policy and the requirements of Ordinance 13. It is the responsibility of each city to meet the requirements of Ordinance 13. The implementation of the county requirements for cities shall be the responsibility of each respective city. If any city fails to establish or implement any or all of the city requirements in Ordinance 13, all SCORE funding will be withheld until the city meets the requirements or a waste reduction and recycling improvement plan is negotiated with the county. City of Corcoran August 24, 2023 County of Hennepin State of Minnesota ORDINANCE NO. 2023-498 Motion By: Seconded By: AN ORDINANCE AMENDING 2023 FEE SCHEDULE The Corcoran City Council ordains as follows: Section 1. Purpose. The Corcoran City Council has determined that the fees to be charged by the City for development, inspections, and other related services shall be adopted by ordinance. Section 2. Amendment of the 2023 Fee Schedule. The fees to be charged by the City of Corcoran for 2023 are listed on the attached Exhibit A, (copy is available at City Hall); that said fee schedule is hereby adopted. Section 3. Continuation/Amendment. Any amendment to the fee schedule shall be made annually, or more often if necessary, by ordinance; if there are no amendments to the fee schedule, the most recently adopted fee schedule ordinance shall remain in force and effect until amended. Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on the 24th day of August, 2023. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Tom McKee – Mayor ATTEST: City Seal Added Agenda Item: 10c3. City of Corcoran County of Hennepin State of Minnesota August 24, 2023 Michelle Friedrich – City Clerk Records & Service for City Document Processing Fees Code Books Recycling Fee Copies City Park - Picnic Facility Labor/Staff Research Engraved Memorial Bricks Late Fees / Penalties / Cancellation Administrative Fees - Rentals Liquor/Tobacco/Lawful Gambling Grading & Land Reclamation Permit Burning Permit Overweight Vehicle Permit Driveway Permit Sign Permit Utility Permit Rental Fee Vehicle Impound Animal Impound Event Security Rates Emergency Communications Systems Fee Fire Department Entry Key Lock Box Police Reports Car Seat Checks Police Patch Finger Printing False Alarm Fire Emergency False Alarm Police Firearm & Hunting Permits Equipment Usage Swing Away Mail Box Arms Public Works Labor Street Department Fees Lawn Mowing - Property Cleanup Water Fees Sanitary Sewer Fees Connection Fees Other Utility Fees Building Permit and Related Fees Public Works Planning Development & Zoning Fees Land Use Permit/Application Type Utility Rates CITY OF CORCORAN 2023 FEE SCHEDULE Table of Content Public Safety Licenses & Miscellaneous Permits Administrative Fees Attachment: 10c4. CITY OF CORCORAN 2023 FEE SCHEDULE Notes ADMINISTRATIVE FEE SCHEDULE Records & Service for City Document (Includes Tax) Assessment Search from County USB Flash Drive Interest charge on 30 day past due Escrow accounts Notary Fee - per document Candidate Filing Fee Code Books Code Book (Codes/Zoning/Subd) Binder Municipal Code Only Subdivision Code Only Zoning Code Only Comprehensive Plan Book Printed - special order Copies Copies black/white - up to 8 1/2x14 per page Copies black/white - 11 x 17 per page Copies Color up to 8 1/2x14 pp Copies Color 11x17 Copies Oversize (Larger than 11X17) - Special Order Labor/Staff Research Data Request Retrieval Cost per hour Normal Business Hrs (1 hr minimum) per hour After Hours (1 hr minimum) per hour Late Fees / Penalties / Cancellation Returned Check Fee ACH Return / NSF (non-sufficient fund) Chargeback Delinquent Fee Permit Cancellation Fee Processing Fees Recreation Credit Card Processing Fee - Transactions under $100.00 Recreation Credit Card Processing Fee - Transactions over $100.00 3.49% less $3.49 InvoiceCloud Credit Card Processing Fee - Utility Bills ($2.95 minimum) InvoiceCloud Credit Card Processing Fee - Building Permits ($2.95 minimum) InvoiceCloud Credit Card Processing Fee - Miscellaneous InvoiceCloud Credit Card Processing Fee - Invoices ($2.95 minimum) Maps Color Maps - on cardstock Oversized or Laminated - special order Topos - special order Recycling Fee Recycling Fee - Annually Recycling Delinquent Fee Recycling Provider Late Fee City Park - Picnic Facility Group 1 (Local Non-Profit Groups): NW Area Jaycees, Corcoran Lions, Pioneer Society, NW Trails, Corcoran Garden Club, Corcoran Bee Club, St. John's Lutheran School *Damage deposit required Group 2: Corcoran Residents *Damage deposit required Damage Deposit - Required for All Rentals / Amenities Pavilion Rental Fee Soccer/Football/Baseball - per field (per hour usage | minimum 2 hours) Lights (Lions Field only) - Additional per game Scoreboard and PA System (Snyder Field only | per game) Tennis Courts - All courts 2 hour usage Engraved Memorial Bricks (tax included) 4 x 8 Engraved Brick 12 x 12 Engraved Brick Engraved Stone (Large) Engraved Stone (X-Large) 48" Maintenance Free Bench Concrete Bench - 22 Characters Granite Bench *Product and prices subject to change with vendors City Facility Rentals Mutiple Date Change Fee (1 Date Change Per Year Free) 100.00 0.25 0.55 1.00 2023 FEE 25.00 10.00 0.10 1.00 10.00 65.00 65.00 35.00 35.00 100.00 35.00 35.00 10.00 1.50 Varies Salary of the lowest-paid entity employee who can complete the task 65.00 3.25% 2.50 3.00 Varies 25.00 N/C 4.19% less $4.19 1.25% 3.25% N/C 10% Discount 350.00 100.00 Varies 51.42 10.00 1.5% per month 50.00 100.00 135.00 175.00 Varies* 22.00 30.00 25.00 15.00 Varies* Varies* 10.00 CITY OF CORCORAN 2023 FEE SCHEDULE Notes ADMINISTRATIVE FEE SCHEDULE 2023 FEE Licenses & Miscellaneous Permits Liquor/Tobacco/Cannabinoid/Lawful Gambling License/Permit Temporary 3.2 Malt Liquor License - 1 - 4 Day Event Temporary Malt Liquor License - 1 - 4 Day Event Temporary 3.2 Malt Liquor License - Annual Max On Sale 3.2 Malt Liquor Off Sale 3.2 Malt Liquor Investigation (New/Transfer License) On Sale Intoxicating Liquor On Sale Wine Off Sale Intoxicating Liquor (Fee limited by State Law) Sunday Sale Intoxicating Liquor (Fee limited by State Law) Investigation Fee (New/Transfer License) 2:00 am Closing Tobacco License Edible Cannabinoid Sale License 125.00 Fireworks Permit-Per Event Hobby Kennel - Annual Fee Exempt Gambling Permit - Held at Non-Premise Permitted Site Exempt Gambling Permit - Held at a Premise Permitted Site (ie. Conducts Regular Charitable Gambling Activities Solid Waste Hauler License Application Rental Dwelling Licenses Single-family homes, twin-homes, and townhomes License Fee (per unit) Re-inspection Fee (per unit) Conversion Fee Apartments License Fee (per building plus $15.00 per unit) Re-inspection Fee (per unit) Conversion Fee Penalty for renewal applications filed and fees paid after July 1st (renewal date) (for each 30 days after July 1, but no more than 60 days) Filing fee for appeal of compliance order Reinstatement Fee Illegal Rental Operation/Let of Property First Violation Second violation within 24-month Third and subsequent violation within 24-month Burning Permit Valid for 1 month Valid for 6 months Public Safety Police Reports Police Reports - Per Page Audio/Video on USB Flash Drive Normal Business Hrs (1 hr min.) per hour Car Seat Checks Resident Non-Resident - 1st Seat Non-Resident - Additional Seats Police Patch Police Patch - Available Only to Full-time Police Officers Finger Printing Resident Non-Resident Additional Cards - Resident Additional Cards - Non-Resident False Alarm Fire/Medical Emergency 2-3 In any 12-month period ( Each) 4+ In any 12-month period (Each) False Alarm Police 1-3 In any 12-month period 25.00 25.00 2,000.00 150.00 200.00 300.00 Paid to State 100.00 100.00 25.00 100.00 4,000.00 75.00 10.00 50.00 150.00 50.00 75.00 N/C 50.00 0.25 10.00 Salary of the lowest-paid entity employee who can complete the task N/C N/C 25.00 N/C 25.00 10.00 5.00 N/C 5.00 75.00 150.00 100.00 500.00 100.00 100.00 75.00 200.00 75.00 N/C 75.00 50.00 25.00 250.00 CITY OF CORCORAN 2023 FEE SCHEDULE Notes ADMINISTRATIVE FEE SCHEDULE 2023 FEE 4+ In any 12-month period Firearm & Hunting Permits Shooting Range Annual Review Fee Goose Lake Hunting Permit Permit to Purchase/Transfer Rental Fee Range contract per day (law enforcement agencies only) Command Post per day Vehicle Impound Vehicle Impound Release Storage Fee Daily Animal Impound 1st Offense (Plus impound fees to shelter) 2nd and Subsequent Offenses (Plus impound fees to shelter) No Kennel License Event Security Rates Officer - per hour Officer - per hour Holiday rate Reserve Officer - per hour Emergency Communications Systems Fee Per Single Residential Unit Up to 4 Units Up to 10 Units For Any Number of Units Above 10 Units Fire Department Entry Key Lock Box DAMA Box and/or Mounting Kits Recreational Vehicle Permit Recreational Vehicle Permit *Term depends on year issued 100.00 250.00 10.00 10.00 35.00 21.48 42.96 N/C 100.00 250.00 100.00 200.00 500.00 50.00 100.00 125.00 30.00 1,000.00 Cost plus 10% $10.00 per year CITY OF CORCORAN 2023 FEE SCHEDULE Notes ADMINISTRATIVE FEE SCHEDULE 2023 FEE Public Works Equipment Usage Per Hour (Government Agency Assistance) Tractor/Backhoe Dump Truck Front End Wheel Loader Road Grader Skid Loader Wood Chipper Public Works Labor Per Hour Lawn Mowing - Property Cleanup Mowing 1 acre & under Mowing over 1 acre - $315 + additional hourly rate Contract tree and weed removal Contract rubbish removal Swing Away Mail Box Arms (Sales Tax included) Post only (mailbox not included) Post and Installation (mailbox not included) Street Department Fees Street Sign Install Labor (Per hour) Bituminous Trail Reimbursement Cost (per lineal foot) Culvert priced per foot Grading & Land Disturbance Permit Greater than 50 Cubic Yards (or less than 50 Cubic Yards non-exempt) One Acre or greater of disturbance Driveway Review (New or Altered Access) Escrow Determined by City Engineer or City Representative* Engineering Review - per hou O r verweight Vehicle Permit Agriculture Commercial Tow Truck Daily Permit - Non Exempt Emergency Seasonal - Emergency (Septic, Liquid Propane & Similar) No Permit Penalty All Charges are Per Truck - Permits are Restricted Utility Permit Utility Work in the Right-of-Way - IE:Comcast, Century Link, CenterPoint Energy, Wright-Hennepin, etc Local Government Unit Fees Non-Refundable Application Fee Escrow Exemption Certificates 200.00 1,000.00 Determinations 200.00 1,000.00 Delineation Review 200.00 2,000.00 Pond Excavations 200.00 1,000.00 Wetland Replacement Plans <10,000 SF Impact on Single Basins or , 1/4 Acre Impact for Private Driveways 400.00 2,000.00 All Other Replacement Plans 400.00 2,500.00 Replacement Plan in Conjunction with Wetland Banking 400.00 3,500.00 All Other Wetland Banking Applications 400.00 3,500.00 Monitoring - Per Basin 400.00 6,000.00 * Additional Weland Replacement Plan and Banking Escrows and Sureities are determined on a site-specific basis. Wetland Conservation Act Violations (Restoration Order) Any person or entity that fails to obtain a permit under City Ordinance prior to performing work shall pay a penalty of two times the original permit fee and shall be required to pay all costs associated with enforcement, including reasonable attorney’s fees. 315.00 85.00 Cost + 65.00 Cost + 65.00 65.00 Moved to Public Works section 100.00 Per FEMA's Current Schedule of Equipment Rates 750.00 100.00 N/C Double Fee 100.00* Varies -1000.00 Minimum Contract Rate N/C 17.00 Cost + 65.00 100.00* 300.00* 65.00 150.00 75.00 CITY OF CORCORAN 2023 FEE SCHEDULE Notes ADMINISTRATIVE FEE SCHEDULE 2023 FEE Planning Development & Zoning Fees Land Use Permit/Application Type Non-Refundable Application Fee Escrow Agriculture Preserve Application - Placement (fee limited by state)50.00 - Agriculture Preserve Application - Removal (fee limited by state)50.00 - Administrative Permit 100.00 1,000.00 Minor Subdivision, Lot Line Adjustment/Consolidation 100.00 1,500.00 Certificate of Compliance 80.00 - Development Rights Appeal 100.00 500.00 Comprehensive Plan Amendment 1,000.00 2,200.00 Conditional Use Permit (CUP)550.00 2,200.00 Conditional Use Permit (CUP) Amendment 200.00 1,000.00 Environmental Review 500.00 5,000.00 Interim Use Permit 500.00 2,000.00 Final Plat – Base Fee Regular / OSP 400.00 5,000.00 Final Plat – Per Lot Regular /OSP 15.00 - Residential Park Dedication Fees (Subdivision Ordinance) Section 955 Single Family Per Unit 5,954.00 - Multi Family Per Unit 4,040.00 - Commerical and Industrial Per Acre 5,866.00 - Preliminary Plat – Base Regular / OSP 400.00 5,000.00 Preliminary Plat – Per Lot Regular / OSP 15.00 - PUD -Preliminary Development Plan 575.00 5,000.00 PUD - Final Development Plan 500.00 5,000.00 PUD - Sketch Plat/Plan Review 450.00 2,000.00 Rezoning 575.00 2,000.00 Sign - Wetland Buffer Sign (per sign - requires site inspection)20.00 - Sign - Development Notice Sign $165.00 first sign/ $50.00 each additional 165.00 - Site Plan 425.00 1,500.00 Site Plan Amendment - Minor 200.00 1,000.00 Sketch Plat/Plan Review - Regular / OSP 450.00 1,750.00 Topography Exemption, Wetland Waiver, Electronic File Waiver 200.00 1,000.00 Vacation 350.00 1,000.00 Variance 550.00 2,000.00 Zoning/Subdivision Code Amendment 700.00 2,000.00 Infrastructure Feasibility Study / Review 5,000.00 Additional Escrow May Be Required on a Project by Project Basis Meeting with City Consultants and City Staff (first hour no charge)Over 1 hour Contract fee 500.00 Public Works Director Review - per hour 90.00 Additional Escrow May Be Required on a Project by Project Basis City Planner Review - per hour 65.00 Additional Escrow May Be Required on a Project by Project Basis Fence Permit Fence (residential within 6’ of property line) 35.00 Zoning and Setback Review Only Sign Permit No Planning Commission Review - Temporary 35.00 No Planning Commission Review - Permanent 150.00 Any fence taller than 7’ requires a building permit fee based on valuation + state surcharge CITY OF CORCORAN 2023 FEE SCHEDULE 2023 FEE UTILITY FEE SCHEDULE WATER FEES Residential Water Base Fees - per month 21.63 Water Usage Rates - residential (monthly use) per 1,000 gallons Tier 1: 0 gallons to 4,999 gallons 2.31 Tier 2: 5,000 gallons to 8,999 gallons 2.78 Tier 3: 9,000 gallons to 19,999 gallons 3.48 Tier 4: 20,000 gallons and over 4.49 Multi-Residential (7+ units) Water Base Fees - per month 21.63 Water rates - Multi-residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons + 2.78 * REU = residential equivalent unit Non-Residential Water Base Fees - per month Non residential - Under 1" Meter 26.73 Non residential - 1" to 3" Meter 26.73 Non residential - Over 3" Meter 34.61 Water rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons + 2.78 SANITARY SEWER FEES Residential Sewer Base Fees - per month 30.45 Sewer rates - residential (monthly use) per 1,000 gallons Existing Customers - Based on Winter Water Usage (November-March) 3.02 New Customers - Based on 4,500 gallons per month 3.02 Multi-Residential Sewer Base Fees - per month 30.45 Sewer rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons + 3.02 Non-Residential Sewer Base Fees - per month 30.45 Sewer rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons + 3.02 Manufactured Homes Park Sewer rates - (monthly use) per 1,000 gallons Maple Hill Estates (804,000 gallons per month) 3.85 CITY OF CORCORAN 2023 FEE SCHEDULE 2023 FEE UTILITY FEE SCHEDULE CONNECTION FEES Trunk Line Availability Charge (TLAC) Watermain & Raw Water - Trunk Line Availability Charge (TLAC) - per acre: Southeast 9,197.81 Treatment & Storage - Trunk Line Availability Charge (TLAC) - per acre: Southeast 12,433.97 Watermain & Raw Water - Trunk Line Availability Charge (TLAC) - per acre: Northeast 12,198.97 Treatment & Storage - Trunk Line Availability Charge (TLAC) - per acre: Northeast 24,922.12 Sewer Trunk Line Availability Charge (TLAC) - per acre 7,526.31 Connection Fees - City of Corcoran Water Connection Fee (per unit) - Single Family 1,294.00 Water Connection Fee (per unit) - Multi-Family 1,034.00 Water Connection Fee (per unit) - Non-Residential 1,294.00 Sewer Connection Fee (per unit) - Single Family 1,280.00 Sewer Connection Fee (per unit) - Multi-Family 1,024.00 Sewer Connection Fee (per unit) - Non-Residential 1,280.00 Connection Fees - City of Maple Grove (Per Maple Grove Fee Schedule) Water Connection Fee (per unit) - Residential/individual laundry facilities 2,999.00 Water Connection Fee (per unit) - Residential/ no individual laundry facilities 2,399.00 Water Connection Fee (per acre) - Commercial/Industrial/Mixed 11,996.00 Water Connection Fee (per acre) - All other Churches which do not house weekday school, preschool, and/or daycare activities 5,998.00 Parks, per acre (0.5 times low density residential rate) 1,500.00 Volumetric Charges - per 1,000 gallons 2.3600 Connection Fees - Metropolitan Council Sewer Access Charge (SAC) 2,485.00 Meter Fees Meter - standard Cost plus 10% Meter - larger than standard Cost plus 10% Meter Inspection 65.00 Meter - Temporary Installation 65.00 OTHER UTILITY FEES Miscellaneous Fees Maple Grove Serviced Properties Cost plus 10% Broken Water Meter Fee - payable by each user for each month (Based on 4,500 gallons of water used per month) 10.40 Late/Past Due Payments Delinquent Utility Fee 10.00 Late Payment Penalty 10% of unpaid bill Water Disconnect 65.00 Water Reconnect 65.00 Bulk Water Sales Set Up/Administrative Fee 65.00 Water Meter Rental Deposit 1,000.00 Tier 1: 1,000 gallons + 2.78 STAFF REPORT Agenda Item: 10c. Council Meeting: August 24, 2023 Prepared By: Jessica Beise Topic: Public Hearing: Cannabis, Edible Cannabinoids, and Drug Paraphernalia Ordinance i. Discuss Ordinance Action Required: Approval Summary On July 13, 2023, the Council reviewed information related to the moratorium on edible cannabinoids that was instituted in August of 2022 and information related to the 2023 legalization of cannabis. The Council reviewed options for the regulation of edible cannabinoids as well as regulation on the public use of cannabis and drug paraphernalia. The Council provided direction to staff on the creation of Chapter 119 of City Code Regulation of Cannabis, Edible Cannabinoids, and Drug Paraphernalia. Council discussed public use of cannabis and drug paraphernalia. Council provided feedback on regulations of edible cannabinoids including suggestions on commercial districts, regulations of distance from parks, schools and daycares, and the number of licenses. and suggested the planning commission provide feedback specifically on the zoning and number of licenses for the sale of edible cannabinoid products. The Planning Commission discussed the topic at their August 3, 2023 meeting. The commission reviewed different options for radius for zoning regulations. Using a 2,500- foot radius from public land, this leaves 7 eligible properties that could obtain a license per the City’s zoning rules within the CR and C-2 districts on the west side of the City. Using a 500-foot radius from public land, there are 36 eligible properties within all three commercial zoning districts. Using 500, there would be 30 eligible properties within all three commercial zoning districts. The Planning Commission recommended approval of the ordinance allowing for sale of edible cannabinoids in the City’s three commercial districts with a required 500 ft radius from parks, daycares, and school and allowing three licenses. Financial/Budget The City will have to amend the fee schedule: For a lower-potency hemp edible retailer: (i) an application fee of $125 per retail location; (ii) an initial license fee of $125 per retail location; and (iii) a renewal license fee of $125 per retail location Page 2 Options 1. Adopt Ordinances 2023-496 Creating Chapter 119: Cannabis, Edible Cannabinoids, and Drug Paraphernalia, Ordinance 2023-497 – Summary Ordinance of 2023-496 and Ordinance 2023-498 – Amending the 2023 Fee Schedule. 2. Amend and adopt Ordinances 2023-496 Creating Chapter 119: Cannabis, Edible Cannabinoids, and Drug Paraphernalia, Ordinance 2023-497 – Summary Ordinance of 2023-496 and Ordinance 2023-498 – Amending the 2023 Fee Schedule. 3. Decline to adopt the ordinances. Recommendation Adopt Ordinances 2023-496 Creating Chapter 119: Cannabis, Edible Cannabinoids, and Drug Paraphernalia, Ordinance 2023-497 – Summary Ordinance of 2023-496 and Ordinance 2023-498 – Amending the 2023 Fee Schedule. Council Action Consider a motion to adopt Ordinances 2023-496 Creating Chapter 119: Cannabis, Edible Cannabinoids, and Drug Paraphernalia, Ordinance 2023-497 – Summary Ordinance of 2023-496 and Ordinance 2023-498 – Amending the 2023 Fee Schedule. Attachments 1. Ordinance 2023-496 2. Ordinance 2023-497 3. Ordinance 2023-498 (Ordinance to be Drafted and Sent by August 22, 2023) Page 1 of 3 CHAPTER 119: CANNABIS, EDIBLE CANNABINOIDS, AND DRUG PARAPHERNALIA 119.01: PURPOSE. In 2022, the Minnesota Legislature adopted M.S. § 151.72, making it legal to sell certain edibles and beverages infused with tetrahydrocannabinol (THC), the cannabis ingredient extracted from hemp. In 2023, the Minnesota Legislature approved 2023 Session Law Ch. 63, expanding both the legalization of types of THC and cannabis products and also the types of THC and Cannabis businesses permitted, and further making certain amendments to existing law related to the possession of drug paraphernalia. The City Council deems it necessary to provide for the regulation of these products in order to protect the public health safety and welfare and to ensure that the products are sold in accordance with State Law. 119.02: PUBLIC USE OF CANNABIS PROHIBITED It is unlawful for any person to use cannabis flower, cannabis products, lower-potency hemp edibles, or hemp-derived consumer products as each is defined by state law, in a public place within the City of Corcoran. For the purposes of this Section, “public place” shall not include: (a)A private residence, including the curtilage or yard of the same; (b)Private property not generally accessible by the public, unless the person is explicitly prohibited from consuming cannabis products, lower-potency hemp edibles, or hemp- derived consumer products on the property by the owner of the property; or (c)The premises of an establishment or event licensed to permit on-site consumption, provided the use complies with the on-site consumption permitted. Any violation of this Section shall be a petty misdemeanor. 119.03: LIMITATIONS ON THE SALE OF EDIBLE CANNABINOID PRODUCTS Edible Cannabinoid Products, as defined by M.S. § 151.72, which contain no more than 0.3% Tetrahydrocannabinol (commonly known as “THC”), may only be sold by businesses which are registered with the City and the State of Minnesota and licensed, when required by state law. To be eligible to register to sell edible cannabinoid products within the City, an applicant must comply with all of the following: (a)Pay the applicable registration fee to the City; and (b)Comply with all state and local registration and state licensing requirements; and (c)Locate the principal place of business which will conduct the sales within the CR (Rural Commercial), C-1 (Neighborhood Commercial), or C-2 (Community Commercial) zoning districts and, at the time of the application, no more than two other business which do not qualify as a “Cannabis Business” pursuant to M.S. Chapter 342 are currently registered or licensed to sell edible cannabinoid products within the City; and (d)Locate the principal place of business which will conduct the sales no closer than 500 feet from: 1.Any attraction within a public park that is regularly used by minors, including a playground or athletic field; and Agenda Attachment: 10c1 Page 2 of 3 2.A day care; and 3.A school; and (e)The sale of edible cannabinoid products outside of the listed zoning districts, or in excess of the applicable registration limitations set forth in §119.03(c), or inside of the required distances set forth in §119.03(d), is prohibited. For the purposes of calculating the distance contemplated by §119.03(d), the measurement shall be taken from the closest side of the principal place of business which will conduct the sales to the closest side of the applicable attraction, day care, or school. The City specifically intends that the requirements of these §119.03(c) through (e) be considered local zoning requirements or regulations for the purposes of compliance with M.S. Chapter 342. Any person or principal of any business found to be engaging in unlawful commercial activity in violation of this Section shall be guilty of a misdemeanor. 119.04: POSSESSION OF DRUG PARAPHERNALIA PROHIBITED It is unlawful for any person knowingly or intentionally to use or possess drug paraphernalia. For the purposes of this Section, drug paraphernalia is defined as all equipment, products, and materials of any kind, except those used in conjunction with permitted uses of controlled substances pursuant to state law, which are knowingly or intentionally used primarily in (1) manufacturing a controlled substance other than cannabis flower, cannabis products, lower potency hemp edibles, or hemp-derived consumer products, (2) injecting, ingesting, inhaling, or otherwise introducing into the human body a controlled substance other than cannabis flower, cannabis products, lower potency hemp edibles, or hemp-derived consumer products, or (3) enhancing the effect of a controlled substance other than cannabis flower, cannabis products, lower potency hemp edibles, or hemp-derived consumer products. “Drug paraphernalia” does not include the possession, manufacture, delivery, or sale of: (1) hypodermic syringes or needles or any instrument or implement which can be adapted for subcutaneous injections; or (2) products that detect the presence of fentanyl or a fentanyl analog in a controlled substance. Any violation of this Section shall be a petty misdemeanor. 119.05 UNDERAGE POSSESSION OF CANNABIS PRODUCTS PROHIBITED No person under the age of 21 years of age may use, possess, or transport cannabis flower, cannabis products, lower-potency hemp edibles, or hemp-derived consumer products. Persons exempted by MN Statute 342.09 subd. 1(c), as it may be amended from time to time, shall be exempted from compliance with this Section. Further, persons conducting compliance checks under the direction and supervision of law enforcement are exempt. Any violation of this Section shall be a petty misdemeanor 119.99: SEVERABILITY AND SAVING CLAUSE Page 3 of 3 If any section or portion of this chapter shall be found, by a court of competent jurisdiction, to be unconstitutional or out of compliance with or preempted by state law, the unconstitutional, non- compliant or preempted portions shall be deemed stricken exclusively to the extent of the non- compliance or preemption and the remainder of this chapter shall remain in full force and effect. City of Corcoran August 24, 2023 County of Hennepin State of Minnesota Page 1 of 1 ORDINANCE NO. 2023-497 Motion By: Seconded By: CITY OF CORCORAN SUMMARY OF ORDINANCE NO. 2023-496 Ordinance Establishing Chapter 119 Cannabis An ordinance establishing Chapter 119 of the City Code regulating cannabis, edible cannabinols and drug paraphernalia within the City of Corcoran, Minnesota, has been hereby adopted. A printed copy of the entire interim ordinance is available for inspection by any person at City Hall during the City Clerk’s regular office hours. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Ordinance is hereby declared adopted on this 24nd day of August 2023. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk Agenda Attachment: 10c2. STAFF REPORT Agenda Item: 10d. Council Meeting: August 24, 2023 Prepared By: Jessica Beise Topic: Public Hearing: Adopt Interim Moratorium Ordinance i. Moratorium Ordinance Action Required: Approval Summary On July 13 the City Council discussed implementing a moratorium to review Minnesota Statues Chapter 63 which expanded the legalization of THC and cannabis products and the types of THC and cannabis businesses permitted. Staff recommends adopting an interim ordinance to allow the City to study the impacts of the legislative changes. A public hearing is required to adopt an interim ordinance related to Minnesota Statues Chapter 63. Staff noticed a public hearing on the matter. Financial/Budget N/A Options 1. Adopt Ordinance 2023-499 and Summary Ordinance 2023-500. 2. Amend and adopt Ordinance 2023-499 and Summary Ordinance 2023-500. 3. Decline to adopt Ordinance 2023-499 and Summary Ordinance 2023-500. Recommendation Adopt Ordinance 2023-499 and Summary Ordinance 2023-500. Council Action Consider a motion to adopt Ordinance 2023-499 and Summary Ordinance 2023-500. Attachments 1. Adopt Ordinance 2023-499 2. Summary Ordinance 2023-500. City of Corcoran August 24, 2023 County of Hennepin State of Minnesota ORDINANCE NO. 2023-499 Page 1 of 4 Motion By: Seconded By: AN INTERIM ORDINANCE PROHIBITING THE SALE, TESTING, MANUFACTURING, CULTIVATING, COMMERCIAL GROWING, TRANSPORTING, DELIVERY, AND DISTRIBUTION OF CANNABIS PRODUCTS WITHIN THE CITY OF CORCORAN THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, ORDAINS: Section 1. Background. A.In 2022, the Minnesota Legislature amended M.S. § 151.72 to permit the sale of edible and nonedible cannabinoid products that contain no more than 0.3% of Tetrahydrocannabinol, commonly known as THC. B.The 2023 Legislature approved 2023 Session Law Ch. 63 expanding both the legalization of types of THC and cannabis products and also the types of THC and cannabis businesses permitted. C.The final bill establishes a regulatory framework for adult-use cannabis, as well as the lower potency hemp edibles; moves the medical cannabis program under a newly created state agency called the Office of Cannabis Management; establishes taxes on regulated products; creates grants to assist individuals entering into the legal cannabis market; amends criminal penalties; provides for expungement and resentencing of certain convictions; provides for temporary regulation of hemp-derived edible cannabinoid products; reschedules marijuana and appropriates money. D.The state licensing agency became effective on July 1, 2023 and will establish a model ordinance for cities, which the City of Corcoran would benefit from reviewing and analyzing before making any decisions related to cannabis businesses and products in the City. E.The law specifies certain distance restrictions cities can put in place under their zoning power. The City would benefit from having time to study and analyze acceptable time, place and manner restrictions that would be feasible for the City of Corcoran. F.Pursuant to Minn. Stat. § 462.355, subd. 4, the City is authorized to enact by ordinance a moratorium to regulate, restrict or prohibit land uses within its jurisdiction to protect the public health, safety, and welfare. Specifically, the City is authorized to enact a moratorium ordinance to allow it to undertake a study to determine whether to adopt any regulations or restrictions, including siting and location of uses, related to the sales, testing, manufacturing, cultivating, commercial growing, transporting, delivery and distribution of cannabis products. G.Pursuant to its general police powers, set forth in Minn. Stat. § 421.221, subd. 32, the City may enact and enforce regulations or restrictions on cannabis products within the City to protect the public safety, health, and welfare, including restrictions and a moratorium on the sales, testing, manufacturing, cultivating, commercial growing, transporting, delivery and distribution, during the pendency of a study to determine the Attachment: 10d1. City of Corcoran August 24, 2023 County of Hennepin State of Minnesota ORDINANCE NO. 2023-499 Page 2 of 4 need for police power regulations, including but not necessarily limited to any additional licensing and permitting that may be allowed, if any, by the State. H. 2023 Session Law Ch. 63 permits the City to adopt an interim ordinance regulating, restricting or prohibiting the operation of a cannabis businesses until January 1, 2025 for the purpose of protecting the planning process and the health, safety and welfare of its citizens and to conduct studies to consider adopting or amending allowable restrictions on the operation of a cannabis business. Section 2. Findings. A. The City Council finds there is a need to study (i) cannabis products, including products: using any part of the genus Cannabis plant; containing cannabis concentrate; infused with cannabinoids (including but not limited to tetrahydrocannabinol); extracted or derived from cannabis plants or cannabis flower; synthetically derived cannabinoids; and any lower potency hemp edibles that contain more than 0.3% of Tetrahydrocannabinol, (ii) cannabis businesses related thereto, and (iii) the impact of those businesses and products as related to allowed land uses and zoning, in order to assess the necessity for and efficacy of regulation and restrictions relating to the retail sales, wholesale sales, testing, commercial growing, cultivating, manufacturing, transporting, delivery of or distribution of any of the products referenced herein, including through zoning ordinances or licensing, if allowed, in order to protect the public health, safety, and welfare of its residents. B. The study will allow the City Council to determine the appropriate changes, if any, that it should make to the Corcoran City Code, including any necessary zoning changes. C. The time will allow for any state agency licensing cannabis businesses to rule make and adopt its model ordinances which will further aid the Council in studying and considering restrictions on the operation of a cannabis businesses and the use of the products listed in paragraph 2A above. D. The City Council, therefore, finds that there is a need to adopt a City-wide moratorium on the retail sale, wholesale sale, testing, commercial growing, cultivating, manufacturing, transporting, delivery of, and distribution of cannabis products, including products: using any part of the genus Cannabis plant; containing cannabis concentrate; infused with cannabinoids (including but not limited to tetrahydrocannabinol); extracted or derived from cannabis plants or cannabis flower; synthetically derived cannabinoids, or lower potency hemp edibles that contain more than 0.3% of Tetrahydrocannabinol, within the City while City staff studies the issue. Section 3. Moratorium. A. Effective immediately upon passage and publication, no individual, establishment, organization, or business may engage in the retail sale, wholesale sale, testing, commercial growing, cultivating, manufacturing, transporting, delivery of or distribution of cannabis products, including products using any part of the plant of the genus Cannabis plant; containing cannabis concentrate; infused with cannabinoids (including but not limited to tetrahydrocannabinol); extracted or derived from cannabis plants or cannabis flower; synthetically derived cannabinoids, or lower potency hemp edibles that contain City of Corcoran August 24, 2023 County of Hennepin State of Minnesota ORDINANCE NO. 2023-499 Page 3 of 4 more than 0.3% of Tetrahydrocannabinol until January 1, 2025, or the latest period permitted by law, unless this Ordinance is rescinded earlier by the City Council. B. Planning or zoning applications related to any of the products listed in Subsection A of Section 3 herein or applications from individuals, establishments, organizations, or businesses involved in the proposed sale, testing, commercial growing, cultivating, manufacturing, transporting, delivery of or distribution of cannabis products within the City of Corcoran shall not be accepted or considered during the term of this Ordinance. C. This moratorium does not apply to the selling, testing, manufacturing, or distributing of cannabis products related to the Medical Cannabis Program as administered by the Minnesota Department of Health, provided that such activity is done in accordance with the regulations and laws of Minnesota regarding Medical Cannabis. D. This moratorium does not apply to the sale of Edible Cannabinoid Products allowed under the 2022 Legislation, which includes edible and nonedible cannabinoid products that contain no more than 0.3% of Tetrahydrocannabinol. Section 4. Study. The City Council directs City staff to study the need for local regulation regarding the retail sale, wholesale sale, testing, commercial growing, cultivating, manufacturing, transporting, delivery or distribution of cannabis products listed in Section 3(A) herein within the City of Corcoran. Staff must also study the need for creating or amending zoning ordinances, licensing ordinances, as allowed by the state, or any other ordinances, as allowed and not preempted by the state, to protect the citizens of Corcoran from any potential negative impacts. Upon completion of the study, the City Council, together with such commission as the City Council deems appropriate or, as may be required by law, will consider the advisability of adopting new ordinances or amending its current ordinances. Section 5. Enforcement. A violation of this Interim Ordinance shall be a misdemeanor. Further, the City may enforce this Interim Ordinance by mandamus, injunctive relief or via any other appropriate legal or equitable remedy. Section 6. Term. Unless earlier rescinded by the City Council, the moratorium established under this Ordinance shall remain in effect upon its adoption and publication until January 1, 2025, or the latest date allowable by law, at which point, it will automatically expire. The City Council hereby elects that all legally compliant portions of this Ordinance be extended for the maximum duration permitted by law, unless rescinded earlier by separate action of the City Council. Section 7. Effective Date. This Interim Ordinance shall be effective upon adoption and publication according to law. City of Corcoran August 24, 2023 County of Hennepin State of Minnesota ORDINANCE NO. 2023-499 Page 4 of 4 Section 8. Saving Clause. Should any part of this Ordinance be found to be out of compliance with or preempted by state law, the non-compliant or preempted portions shall be deemed stricken exclusively to the extent of the non-compliance or preemption and the remainder of this Ordinance shall remain in full force and effect until expiration or rescission. This Ordinance shall be in full force and effect upon its publication and passage. Adopted by City Council on the 24th day of August, 2023. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean ________________________________ Tom McKee – Mayor ATTEST: ___________________________________ Jessica Beise – City Administrator City Seal City of Corcoran August 24, 2023 County of Hennepin State of Minnesota Page 1 of 1 ORDINANCE NO. 2023-500 Motion By: Seconded By: CITY OF CORCORAN SUMMARY OF ORDINANCE NO. 2023-499 AN INTERIM ORDINANCE PROHIBITING THE SALE, TESTING, MANUFACTURING, CULTIVATING, COMMERCIAL GROWING, TRANSPORTING, DELIVERY, AND DISTRIBUTION OF CANNABIS PRODUCTS WITHIN THE CITY OF CORCORAN An interim ordinance for the prohibition of the sale, testing, manufacturing, cultivating, commercial growing, transporting, delivery, and distribution of cannabis products within the city of Corcoran, Minnesota, has been hereby adopted. A printed copy of the entire interim ordinance is available for inspection by any person at City Hall during the City Clerk’s regular office hours. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Ordinance is hereby declared adopted on this 22nd day of June 2023. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk Attachment: 10d2. STAFF REPORT Agenda Item: 10e. Council Meeting: August 24, 2023 Prepared By: Maggie Ung Topic: Fund Transfers Action Required: Approval Summary As part of the escrow reconciliation of Bass Lake Crossing and Bass Lake Crossing South development, staff is recommending the transfer of funds to correct Resolution 2020-35. Financial/Budget There is no financial impact and will not affect the operating statement of the General Fund. Options 1. Approve Resolution 2023-72 Authorizing Transfer of Funds. 2. Amend Resolution 2023-72 Authorizing Transfer of Funds. 3. Decline Resolution 2023-72 Authorizing Transfer of Funds. Recommendation Approve Resolution 2023-72 Authorizing Transfer of Funds. Council Action Consider a motion to approve Resolution 2023-72 Authorizing Transfer of Funds. Attachments 1. Resolution 2023-72 Authorizing Transfer of Funds City of Corcoran August 24, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-72 Page 1 of 1 Motion By: Seconded By: A RESOLUTION AUTHORIZING TRANSFER OF FUNDS WHEREAS, the City of Corcoran has planned for transferring monies between funds for proper allocation of resources; and WHEREAS, monies need to be allocated to their respective funds for current and future needs; and WHEREAS, the transfers are as follows: Transfer From Transfer To Amount Descrip�on Pavement Management Fund (408) General Fund (100) $16,549.41 County Rd 10/Fir Lane remaining escrow that was mistakenly transferred out of escrow account in 2020. To transfer remaining credit back into Bass Lake Crossing and Bass Lake Crossing South escrow accounts. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Corcoran that the above funds be transferred. McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 24th day of August, 2023. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk Attachment: 10e1. STAFF REPORT Agenda Item: 10f. Council Meeting: August 24, 2023 Prepared By: Maggie Ung Topic: Create Fund Action Required: Approval Summary As part of the 2023 budget, staff is recommending the creation of an additional fund to better track recruitment and retention carry forward amounts. The following is the fund that staff is requesting the creation of: Fund Name Fund No. Description of Fund Recruitment and Retention Fund 703 Internal Service Fund for holding monies for recruitment and retention items, such as vacation reimbursement and health care savings for police retirement. May be used for other departments in the future. Financial/Budget The amounts have been budgeted and will be transferred to the new fund from the General Fund if there are unused monies in 2023 at year end. Options 1. Approve Resolution 2023-73 Create Fund. 2. Decline Resolution 2023-73 Create Fund. Recommendation Approve Resolution 2023-73 Create Fund. Council Action Consider a motion to approve Resolution 2023-73 Create Fund. Attachments 1. Resolution 2023-73 Create Fund. City of Corcoran County of Hennepin State of Minnesota August 24, 2023 RESOLUTION NO. 2023-73 Page 1 of 1 Motion By: Seconded By: A RESOLUTION TO CREATE FUND WHEREAS, the City of Corcoran strives to be fiscally responsible and to designate funds to maintain and meet the needs of the community; and WHEREAS, the Recruitment and Retention Fund (703) will hold funds related to recruitment and retention items; and NOW THEREFORE BE IT BE RESOLVED, that the Council of the City of Corcoran, County of Hennepin, State of Minnesota, hereby creates fund 703. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 24th day of August, 2023. Tom McKee – Mayor ATTEST: City Seal Michelle Friedrich – City Clerk Attachment: 10f1. STAFF REPORT Agenda Item: 10g. Council Meeting: August 24, 2023 Prepared By: Jessica Beise Topic: Tuition Reimbursement Request Action Required: Approval Summary Staff has received a request to utilize the tuition reimbursement program outlined in the Employee Handbook. The tuition reimbursement section of the handbook allows employees an opportunity to further their education and seek reimbursement from the City if courses are related to the employee’s current position or a promotional opportunity. Below in italics is the language in the Employee Handbook. Tuition Reimbursement To be considered for tuition reimbursement the employee must be in good standing and have been employed by the City for at least one year. All requests for tuition reimbursement will be considered on a case-by-case basis by the City Administrator or Director of Public Safety, with final approval/disapproval provided by the City Council. Courses taken for credit at an approved educational institution must meet the following criteria to be approved for reimbursement: • Courses must be directly related to the employee's present position (whether required for a degree program or not); OR • Courses must be directly related to a reasonable promotional opportunity in the same field of work as present position (whether part of a degree program or not). AND • The City will pay the cost of tuition upon successful completion (C grade or better; “pass” in a pass/fail course) of the approved course. Reimbursements will be prorated for part-time employees. The maximum reimbursement per course will be based on an average course cost at the University of Minnesota. Employees may elect to attend a more costly school provided they pay the difference in cost. AND • Employees must reimburse the City if they voluntarily leave employment within twelve (12) months of receiving tuition reimbursement from the City. Accounting Clerk Wayne Barnhart is looking to pursue a Master of Public Administration from Hamline University beginning the term of Spring 2024. The tuition cost for the University of Minnesota’s graduate program in Public Affairs is $1,694 per credit with a total number of 30 credits required for the degree. The tuition cost for the Hamline University graduate program in Public Administration is $593 per credit with a total number of 40 credits required for the degree. Based on the per credit cost, the proposed Hamline program is less than the University of Minnesota program. Accounting Clerk Wayne Barnhart is requesting the City cover the cost of one course per semester (3 courses at 4 credits each; $7,116) and Accounting Clerk Wayne Barnhart would cover the cost of one course per semester (2 courses at 4 credits each) plus fees and books. Staff has reviewed the request and is supportive of professional development and educational opportunities. Staff recommends supporting a reimbursement rate of one class per semester with a maximum of three classes per year. Financial/Budget Costs for the tuition reimbursement program are included in the 2024 preliminary budget and will be presented in the 2024 final budget. Per Accounting Clerk Wayne Barnhart’s proposal, the tuition reimbursement amount is $7,116 for 2024. Options 1. Approve a tuition reimbursement of $7,116 for 2024. 2. Approve a tuition reimbursement at a different rate. 3. Decline to approve tuition reimbursement at this time. Recommendation Direct staff to incorporate a tuition reimbursement of one class per semester up to three classes in the final 2024 budget. Council Action Consider a motion to direct staff to incorporate a tuition reimbursement of one class per semester up to three classes in the final 2024 budget. Attachments 1. Tuition Reimbursement Request Attachment: 10g1. Page 1 of 2 8200 County Road 116 Corcoran, MN 55340 763-420-2288 www.corcoranmn.gov MEMO Meeting Date: August 24, 2023 To: Planning Commission From: Dwight Klingbeil, Planning Technician Re: Active Corcoran Planning Applications Projects/comments in blue italics are new. The following is a status summary of active planning projects: 1. 2. 3. Hope Community Sketch Plat (PID 11-119-23-14-0003) (City File No. 22- 074). Brian Lother submitted a concept plan application for a proposed residential and mixed-use development on the properties surrounding Hope Community Church. The concept includes medical offices, retail space, market rate apartments, townhomes, senior villas, and some assisted living units. The Council authorized EAW distribution at the May 25, 2023, regular meeting. The comment period for the EAW concluded on July 6 and the Council accepted the Notice of Decision at the July 27, 2023 Regular Meeting. “Kwik Trip CUP, Lot Line Adjustment, and Site Plan” (PID 12-119-23-14- 0006; 12- 119-23-14-0004) (City File No. 23-006). Kwik Trip Inc. submitted a Site Plan, Lot Line Adjustment and CUP application for the two parcels north of Mama G’s. The application was determined to be incomplete for City review and is not currently scheduled for review by the City Council. A feasibility study was required to evaluate the infrastructure needs of the project. The infrastructure feasibility study has been distributed to the applicant. This item is not currently scheduled for any upcoming meetings. “Red Barn Pet Retreat” (PID 01-119-23-44-0045) (City File No. 23-008) Daniel Benjamin submitted an application for the expansion of his business, “Red Barn Pet Retreat” to a site on the Northwest corner of Stieg Road and County Road 101. This application includes a Comprehensive Plan Amendment, Rezoning, Preliminary Plat, Conditional Use Permit, Variance, and a Site Plan. The applicant was not able to meet the deadline for the August Planning Commission meeting and has requested that the review period be extended another 90 days and has been continued to the September 7, Planning Commission meeting. Agenda Item: 11a. Page 2 of 2 4. Heidecker Garage (PID 22-119-23-42-0009) (City File No. 23-009) Tyler Heidecker applied for a Conditional Use Permit and an Interim Use Permit to construct a detached garage of 1750 square feet on his property at 7985 Eagle Ridge Road. The IUP will allow for storage of business equipment within the structure. After the Public Hearing on July 6, the Planning Commission recommended approval of the Conditional Use Permit and the Interim Use Permit. This item is was approved at the July 27, 2023, Council meeting. 5. Leuer Sketch Plat (PID 25-119-23-11-0001) (City File No. 23-013) Bergeron Homes and Development, Inc. submitted a sketch plat for a residential development consisting of 75 single-family lots at the Geur farm directly west of Cook Lake, otherwise known as the “Leuer property.” The sketch plat includes minimum lot-widths of 55 feet, with 24 lots being at least 70 feet wide. The applicant received Council feedback at the June 22, 2023, meeting and is not scheduled for any upcoming meetings. 6. Bennett Garage CUP (PID 05-119-23-34-0019) (City File No. 23-014) Lee Bennett submitted a Conditional Use Permit application for a detached garage with sidewalls exceeding 10 feet in height in the front yard of 10208 Hage Drive. The Planning Commission recommended approval of the CUP at the August 3 meeting. This item is scheduled for the August 24, 2023 Regular Meeting. 7. Sunram IUP (PID 26-119-23-21-0006) (City File No. 23-015) Ryan Sunram applied for an Interim Use Permit to allow staging and stockpiling soil for construction projects at 20305 County Road 50. This item is complete for review and is scheduled for the September 3 Planning Commission meeting. 8. Corcoran Storage II (PID 31-119-23-33-0001) (City File No. 23-016) Scherber and Associates, LLC. applied for a Site Plan, Conditional Use Permit, Variance, and a Rezoning to allow a 6-building storage facility at 23730 Highway 55. After the Public Hearing and Discussion, the Planning Commission recommended denial of the application. This item is scheduled for the August 24, Regular Meeting. 9. NE Hackamore 116 Sketch Plat (PID 36-119-23-33-0010) (City File No. 23- 017) Gonyea Company and Lakeview Development submitted a sketch plat application for a home development on the northeast corner of Hackamore Road and County Road 116. The concept is to rezone 36.75 acres from Single Family Residential 2 (RSF-2) to Single Family and Two Family Residential (RSF-3) to allow the development of 66 single family homes with a minimum lot width of 65’. The applicant received Council feedback at the July 27 meeting and is not scheduled for any upcoming meetings. 10. Kariniemi/Jensen Concept Plan (PID 11-119-23-21-0002) (City File No. 23-018) Nate Kariniemi submitted a concept plan for a proposed Open Space and Preservation plat subdivision at 20400 County Road 30. The concept consists of 16 single-family lots ranging from 1-2.2 acres and a 52.4-acre outlot. The applicant received Council feedback at the July 27 meeting and is not scheduled for any upcoming meetings. DRAFTCity of Corcoran 2023 City Council Schedule Agenda Item: 13. Below is a tentative schedule for City Council meetings. The items and schedule are subject to change. September 12, 2023 – Annual Charter Commission Meeting – May move dates as a August meeting was scheduled • 4 Year Mayoral Term (Staff) • Voter Information Information (Staff) • Terms and Appointments (Staff) • Stagger Commission Terms (Guenthner) • Ward Information (Tucker) • Joint Council Meeting (Staff) September 14, 2023 Work Session • Underlying Zoning Districts September 14, 2023 • Preliminary Budget and Levy • Fund Creation – Internal Revenue Account – Recruitment and Retention • Levy Insert • Park Signs September 28, 2023 • Progess Report – 2023 Goals and Measurables • Follow Up – Met Council - Density • Red Barn Pet Retreat • Funding Plan for Hackamore and City Center Drive and 79th Place – 2023A Bonds and ARPA • Planning Project Update October 12, 2023 Work Session (Tentative) • LPR Cameras October 26, 2023 • Planning Project Update • Robbie Kottke - Years of Service Recognition (5 Years) November 9, 2023 • Discuss the Assessor Contract – Need to Give Notice of Renewal by March 1, 2024 – If RFP Start in December November 20, 2023 (Monday Meeting Due to Holiday) • 2024 Meeting Calendar Page 2 of 2 December 18, 2023 (Monday Meeting - Only Meeting in December ) • Truth and Taxation Hearing • Final 2024 Budget and Levy • 2024 Wages Additional Future Meetings