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Home My WebLink About2024-05-09 Council Agenda Packet Corcoran City Council Agenda May 9, 2024 7:00 pm Revised OIGINAL 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Commission Representatives* 5. Open Forum – Public Comment Opportunity 6. Presentations/Recognition a. Proclamation – National Police Week b. Updated: Presentation – Hennepin County Natural Resources Partner Coalition* 7. Consent Agenda a. April 25, 2024 DRAFT Joint Work Session Minutes* b. Updated: April 25, 2024 DRAFT Regular Council Minutes* c. Updated: April 27, 2023 DRAFT Work Session Minutes* d. Updated: April 27, 2023 DRAFT Regular Council Minutes* e. Financial Claims May 9, 2024* f. Resolution 2024-45 Hennepin County Natural Resources Partner Coalition/LCCMR Letter of Support* g. Water Treatment Plant - Pay Request 12* h. Sound Waiver Corcoran Lions 2024* i. Equipment Purchase – Skid Loaders* j. Resolution 2024-46 Recognizing National Police Week* 8. Planning Business – Public Comment Opportunity 9. Unfinished Business -- Public Comment Opportunity a. Updated: City Park Planning* b. Appoint/Fill Council Vacancy* c. K-9 Program Discussion* 10. New Business – Public Comment Opportunity a. State Public Safety Funds Plan* b. Police Department Staffing* 11. Staff Reports 12. Council Reports 13. 2024 City Council Schedule* 14. Closed Session a. Closed Session: Real Estate Property 1. Stieg Road Improvements 2. Removed: City Center Improvements 3. Strategic Land Acquisition 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 821 6350 4979 Video Link and Instructions: https://us02web.zoom.us/j/82163504979 visit http://www.zoom.us and enter Meeting ID: 821 6350 4979 *Please note in-person comments will be taken at the scheduled meeting where noted. Comments received via email to City Clerk Friedrich at mfriedrich@corcoranmn.gov or via public comment cards will also be accepted. All email and public comment cards must be received by the Wednesday prior to scheduled Council meeting. For more information on options to provide public comment visit: www.corcoranmn.gov * Corcoran City Council Agenda May 9, 2024 7:00 pm OIGINAL 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum – Public Comment Opportunity 6.Presentations/Recognition a.Proclamation – National Police Week b.Presentation – Hennepin County Natural Resources Partner Coalition* 7.Consent Agenda a.April 25, 2024 DRAFT Joint Work Session Minutes* b.April 25, 2024 DRAFT Regular Council Minutes* c.April 27, 2023 DRAFT Work Session Minutes* d.April 27, 2023 DRAFT Regular Council Minutes* e.Financial Claims May 9, 2024* f.Resolution 2024-45 Hennepin County Natural Resources Partner Coalition/LCCMR Letter of Support* g.Water Treatment Plant - Pay Request 12* h.Sound Waiver Corcoran Lions 2024* i.Equipment Purchase – Skid Loaders* j.Resolution 2024-46 Recognizing National Police Week* 8.Planning Business – Public Comment Opportunity 9.Unfinished Business -- Public Comment Opportunity a.City Park Planning* b.Appoint/Fill Council Vacancy* c.K-9 Program Discussion* 10.New Business – Public Comment Opportunity a.State Public Safety Funds Plan* b.Police Department Staffing* 11.Staff Reports 12.Council Reports 13.2024 City Council Schedule* 14.Closed Session a.Closed Session: Real Estate Property 1.Stieg Road Improvements 2.City Center Improvements 3.Strategic Land Acquisition 15.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 821 6350 4979 Video Link and Instructions: https://us02web.zoom.us/j/82163504979 visit http://www.zoom.us and enter Meeting ID: 821 6350 4979 *Please note in-person comments will be taken at the scheduled meeting where noted. Comments received via email to City Clerk Friedrich at mfriedrich@corcoranmn.gov or via public comment cards will also be accepted. All email and public comment cards must be received by the Wednesday prior to scheduled Council meeting. For more information on options to provide public comment visit: www.corcoranmn.gov * STAFF REPORT Agenda Item: 4. Summary The advisory commission representatives for the May 9, 2024, Council meeting are as follows: • Planning Commission: Lindsay Lind • Parks and Trails Commission: Phil Christenson Financial/Budget N/A Council Action N/A Attachments N/A Council Meeting May 9, 2024 Prepared By Topic Action Required Informational Click to edit Master title style Natural Resources Partner Coalition Hennepin County Revised Agenda Item: 6b. Natural Resource Partner Coalition (NRPC) •Idea has evolved over years of conversations between Hennepin County and Three Rivers Park District •Big Goal: Elevate the role of natural resources in ensuring that our county remains resilient, healthy, and thriving •Developed a shared vision for turning challenges into opportunities: •Identify and cooperate on shared priorities •Leverage private investment and market forces to advance local natural resource priorities •Recognize planners, investors, and decision-/policy makers as a key audience and user group of preservation tools, training and support resources •Do a better job of forming a business case for natural resource preservation, and ensuring that it pencils out Rapidly growingcommunities It’s a tale as old as time… Working with an investor to align with the community’s vision and incorporate public benefit elements takes time and resources that don’t exist until the tax base grows Natural Resource Partner Coalition (NRPC): •Improve locally-driven and accessible data that can be used as inputs for comprehensive planning •Create a countywide natural resources priority and opportunity map informed by local knowledge and data •Build a collaboration framework where each partner can remain dedicated to their jurisdictional role, while learning from others and maximizing impact within and beyond their own geographic boundaries •Develop tools that are at the fingertips of our partners when opportunities and challenges arise. •Share resources and expertise necessary for partners to integrate the map, data, and tools into day-to-day operations. •Practice bold and courageous leadership in advocating for changes to policies and priorities that recognize and center the full value of natural systems in critical decision making. Stakeholder Interviews Spoke with 17 individuals Met Council Watersheds Tribal Government Consulting Planners Cities Nonprofits Interview Questions Natural Resources Priorities Business Processes Working with other organizations Current and prospective uses of data and analytics Cross-Cutting Themes: Visualization is needed to help people see what is, could be, and might be Engage partners early and often (trust, coalition) Need for regional approach Hennepin County •2008 Natural Resources Inventory – used in developing in 2030 and 2040 comp plans & Open Space & Preservation ordinance •2040 Plan: •Strong goals to "preserve the highest quality natural resources, as identified by the Natural Resource Inventory“ •Addresses resilience, stormwater management, flood mitigation, rural landscapes, agricultural preservation Corcoran Foundations Developing an Interactive Map Through surveys and workshops, partners will collaborate with local jurisdictions to identify and collate: •Natural resources datasets •Other relevant data (e.g.planning studies, subwatershed studies, local priorities) •Local knowledge of threats opportunities Data, Support Toolkit, and Trainings Create Centralized Clearinghouse To share data, best practices, and guiding documents. Updated, supported, and maintained by engaged local partners and staff Engage and Support Partners Training, technical assistance, and support for partners Example of a “best practice” –Open Space and Preservation plats e.g. Heather Meadows Open Space & Preservation Ordinance 44.8 of 87.1 acres proposed for preservation Summarize and share “best practices”: •No more than 1 page •Plain language for a non- natural resource audience •Visually appealing and easy to read •Examples of where tool has been applied well •Connected to the map in areas where tool could apply LCCMR 2025 Application Natural Resources Partner CoalitionWorkshop Wednesday, May 22 10:00 a.m. to 3:30 p.m. In-person at the Plymouth Library 15700 36th Avenue North, Plymouth Goal 1: Work across boundaries Goal 2: Harness expertise into practical, data driven solutions Goal 3: Practice bold and courageous leadership Requests for Council? •Letter of Support for grant application (no financial ask) •Engagement with Partner Coalition as we develop visualization and tools •Advice on engaging consulting planners and private developers Click to edit Master title style Natural Resources Partner Coalition Hennepin County Agenda Item: 6b. Natural Resource Partner Coalition (NRPC) Improve locally-driven and accessible data for the 2050 comprehensive plan cycle, which will set land use, transportation, housing, parks, and water resources policy for the next few decades. Create a countywide natural resources priority and opportunity map informed by local knowledge and data, not limited by jurisdictional boundaries, and reflects the interconnectedness and complexities of our natural communities and waterways. Build a collaboration framework each partner can remain dedicated to their jurisdictional role while maximizing impacts beyond their geographic boundaries. Natural Resource Partner Coalition (NRPC): •Develop tools necessary to protect and elevate natural systems so that they are at the fingertips of our partners when opportunities and challenges arise. •Share resources and expertise to improve implementation by offering ongoing training, technical assistance, and support to partners to help them integrate the map, data, and tools into their operations. •Practice bold and courageous leadership in advocating for changes to policies and priorities that recognize and center the full value of natural systems in critical decision making. Stakeholder Interviews Spoke with 17 individuals Met Council Watersheds Tribal Government Consulting Planners Cities Nonprofits Interview Questions: Organization Description, Natural Resources Priorities, and Business Processes Working with other organizations Current and prospective uses of data and analytics Theme Percent Don't overthink it ("Big projects can start from quirky beginnings”) 27% Tactical and operational focus 33% Decision-heuristics for conservation (buffer waterways; land for sale every 7 years) 33% Visualization is needed to help people see what is,could be, and might be 47% Theme Percent Less common or novel mechanisms for conservation (inclusion in MET Council Growth Estimates; new “banks” for conservation; sovereign nation status; use of bonding) 33% Need for regional approach 40% Engage partners early and often (trust) 53% On-going interaction needed 20% Staff stretched thin 33% Connecting high/lower level implemen tation 33% Theme Percent Leadership and planning lay the foundation 27% Mechanisms to execute compliance (Stick v carrot approach; soft v hard power) 33% MLCCS or natural heritage data 40% Engaged in a marketplace for development (transaction costs of development v conservation) 40% 14 Cross-Cutting Themes from Interviews Hennepin County Data Repository Review (so far) Surface Water Groundwater Protected Lands Land Cover Wildlife Geology/ Topography Infrastructure Agriculture People 42 datasets 10datasets 17 datasets 16 datasets 9 datasets 11 datasets 9 datasets 6 datasets 20 datasets •24 out of 45 cities in Hennepin County have a natural resource inventory. •Average age (where available): 2009 Developing an Interactive Map Through surveys and workshops, partners will collaborate with local jurisdictions to identify and collate: •Natural resources datasets •Other relevant data (e.g.planning studies, subwatershed studies, local priorities) •Local knowledge of threats opportunities Data, Support Toolkit, and Trainings Create Centralized Clearinghouse To share data, best practices, and guiding documents. Updated, supported, and maintained by engaged local partners and staff Engage and Support Partners Training, technical assistance, and support for partners LCCMR 2025 Application Natural Resources Partner CoalitionWorkshop Wednesday, May 2210:00 a.m. to 3:30 p.m. In person at the Plymouth Library15700 36th Avenue North, Plymouth Goal 1: Work across boundaries Goal 2: Harness expertise into practical, data driven solutions Goal 3: Practice bold and courageous leadership Requests for Council? •Letter of Support for grant application (no financial ask) •Participation in May 22 workshop •Engagement with Partner Coalition as we develop visualization and tools •Advice on engaging consulting planners and private developers 1 City of Corcoran City Council- Joint Work Session Minutes April 25, 2024 – 5:30 pm The Corcoran City Council and Parks and Trails Commission met on April 25, 2024, in Corcoran, Minnesota. The joint work session was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Nichols, and Councilor Vehrenkamp were present from the City Council. Chair Christenson, Vice-Chair Friedrich, Commissioner Anderson, Commissioner Erzberger, Commissioner Nybo, Commissioner Schmidt, and Commissioner Strehler were present from the Parks and Trails Commission. City Administrator Tobin, Recreation Supervisor Christensen Buck, and HKGi Vice President Grinde were present. 1.Call to Order/Roll Call Mayor McKee called the meeting to order at 5:43 pm. 2.Park Standards Recreation Supervisor Christensen Buck provided an overview of the park standards, highlighting that a final draft would be brought forward for Parks and Trails Commission review, followed by City Council review. Mayor McKee expressed appreciation for the inclusion of the Pedestrian Crosswalk Policy for consideration in park standards. Councilmember Nichols expressed concern regarding the crosswalk along Gleason park laying lower than the curb level, noting that it may need further attention. Recreation Supervisor Christensen Buck informed the Council and Commission that minor adjustments from Commission feedback during the April 18, 2024, Parks and Trails Commission meeting needed to be added yet. Commissioner consensus affirmed the presented park standards, assuming the minor adjustments discussed during the April 18, 2024, meeting. 3.Funding Sources/Uses and Park Dedication Projections Recreation Supervisor Christensen Buck informed the Council and Commission of attached document information, including future funding through park dedication, grants, and federal funding. Commissioner Nybo inquired about where the gambling funds have been and could be used, to which Mayor McKee noted funding support for the floor at the Burschville School in Corcoran. Councilors, Commissioners, and staff discussed recent legislature changes to further uses of gambling funds, to which previous discussion had included historic purposes and winter trail maintenance. Commissioner Nybo further inquired about how often the funds are updated and the approximate balance, to which Commissioner Friedrich informed that the fund is updated monthly and currently had approximately $240,000. Mayor McKee highlighted Hennepin County Youth Sports Grants and the potential to apply again for the facility grant. Vice-Chairperson Friedrich inquired about the private donation from a local family to which Recreation Supervisor noted that staff recently had met with the Wacker/Espeseth family. City Administrator Tobin further noted that they would like to take the playground to “wow” with their donation. Mayor McKee inquired about the costs shown on the sources/uses spreadsheet attachment for future parks, to which Recreation Supervisor Christensen Buck noted that this was a best estimate without previous planning being completed. City Administrator Tobin highlighted amenities can create a large price difference in parks and a memorial program could assist with items like benches. Commissioner Erzberger asked about the costs for the open space park and boardwalk near the Bellwether development, to which City Administrator Tobin noted the bounce of the waterline for the area, requiring further discussions between staff and developer. Council, Commission, and staff discussed the use of irrigation from the same stormwater pond where the boardwalk would be located, and potential use of groundwater for irrigation when the water is too low. Chairperson Christenson inquired about how the bonding process would work for the City Park project, to which City Administrator Tobin elaborated that the City was projected to bond in 2024, but City Administrator Tobin felt the City should wait Agenda Item: 7a. 2 and be better set up financially. Vice-Chairperson Friedrich asked about tracking expenses as it is tied to projects from the Park Dedication Fund to which City Administrator Tobin highlighted using project accounting. Councilor Nichols noted that Wildflower Park did not reflect a shade structure as an added amenity. Mayor McKee noted the potential to bond for future parks together. City Administrator Tobin highlighted the developments many times give cash-in-lieu of land, but the development of the amenities require money to develop. Councilor Nichols expressed frustration with the increase in park funds, with projects not advancing. Chairperson Christenson inquired about Park Dedication Funds and any policy on prioritization of the funds for park development based on when the dedication was received. Mayor McKee noted that there is no policy in place but noted that City Park serves more individuals with a centralized location which has been reasoning for focusing on City Park. Discussion occurred regarding future trail maintenance not being an option for use of park dedication funds. 4. City Park Concept Plans Gabrielle Grinde, HKGi Vice Principal, provided an overview of working with the City on a site analysis of City Park, renditions of concept plans, and the request for layout and composition of facilities guidance. Grinde noted that the working budget was approximately $7 million, which would include the multi-use fields, pickleball courts, parking lot, building/pavilion, playground, tennis courts, and splashpad. Grinde highlighted importance of considering long-term maintenance of facilities as part of the planning process and as future capital improvement planning. Grinde included that an architect would be part of the team to further align the building programming process with the site programming process. Commissioner Nybo inquired about what would be in the purposed building near the playground, to which staff highlighted the mechanical for the splashpad, gathering space, indoor programming space, and potential playground covering. Vice-Chairperson Friedrich expressed interest in having consistent building aesthetics. Staff informed the Council and Commission of the potential option to add tennis and basketball courts inside the boards of the hockey rinks for increased use of the space. Mayor McKee noted that if the hockey rinks are unable to move due to funding, basketball and tennis courts could have established slabs for usable courts, with the addition of the hockey rink boards later when the warming house can be built. Grinde inquired about if Meister Field was the most recently invested in field, to which the response was yes. Councilor Vehrenkamp asked if Meister Field would be necessary for future programming, to which Recreation Supervisor Christensen Buck stated it would be dependent on phasing of the park. Commissioners expressed an interest in a larger playground, to which Grinde informed the Commission that the playground shown was approximately the size of the current playground, estimated at $750,000-$1,000,000. Mayor McKee inquired about the interest in the amphitheater shown on the plans, to which Recreation Supervisor Christensen Buck stated programming such as music or movies in the park could take place there. 5. Unscheduled Items No unscheduled items were heard. 6. Adjournment MOTION: made by Nichols, seconded by Vehrenkamp to adjourn. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) Meeting adjourned 6:50 pm on April 25, 2024. Jessica Christensen Buck – Recreation Supervisor 1 City of Corcoran City Council Minutes April 25, 2024 – 7:00 pm The Corcoran City Council met on April 25, 2024, in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were present. Councilor Bottema arrived at 7:04 pm. City Administrator Tobin, City Clerk Friedrich, and Public Works Director Mattson were present. 1.Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Tobin noted addition of minutes to item 6c Accepting Rockford Area Schools Partnership Plaque; an updates language in item 7d 2024 Financial Management Plan; update to 7i Red Barn Pet Retreat VAR and FP; update to 7u Resolution 2024-42 Liquor Licensing 2024-25; added item 7y Approval of Teamsters Memorandum of Agreement; added item 7z Approval of Teamsters Settlement Agreement; added 7aa Equity Report Update; 7bb Police Officer Job Offers; update to 9b Request Approval of Updated Organizational Chart; removed item 14a1 Closed Session Stieg Road Improvements; removed item 14a2 Closed Session City Center Improvements; removed item 14a3 Closed Session Strategic Land Acquisition; removed 14b1 Closed Session Staffing Considerations; added 14b2 Closed Session Discussion of Claims; updated 7a April 11, 2024 DRAFT Regular Council Minutes; updated 7b April 13, 2023 DRAFT Regular Council Minutes. Request made by McKee and Vehrenkamp to table item 9a Appoint/Fill Council Vacancy to the May 9 Council meeting. Council discussed extending the timeframe of the application deadline to May 8. MOTION: made by Nichols, seconded by Vehrenkamp to approve the agenda as modified. Voting Aye: McKee, Schultz, Vehrenkamp, and Nichols (Motion carries 4:0) 4.Commission Representatives Mayor McKee noted Planning Commissioner Lanterman and Parks and Trails Commissioner Friedrich were present. 5.Open Forum (Public Comment Opportunity) Mayor McKee invited residents to communicate in-person during Open Forum for items not included on the agenda. City Administrator Tobin explained the instructions to participate in the public comment opportunity. No residents participated in the public comment opportunity. 6.Presentations/Recognitions a.Recognizing Councilor Schultz Mayor McKee read Resolution 2024-33 Recognizing Councilor Schultz. Council thanked Councilor Schultz for his service and commitment to the City of Corcoran. Councilor Schultz thanked Council for their support. b.Proclamation – National Public Service Week Mayor McKee read Resolution 2024-43 Recognizing Administrative Staff for National Public Service Week. Council thanked staff for their exemplary work and dedication to the City of Corcoran. c.Added: Accepting Rockford Area Schools Partnership Plaque Mayor McKee thanked the Rockford Area Schools for partnering with the City of Corcoran. Mayor McKee noted the Rockford Area School Board held a board meeting at the Corcoran Council Chambers on April 17 for residents to attend. 7.Consent Agenda a.Update: April 11, 2024 DRAFT Regular Council Minutes Added Agenda Item: 7b. 2 b. Update: April 13, 2023 DRAFT Regular Council Minutes c. Financial Claims April 25, 2024 d. Update: 2024 Financial Management Plan e. City Council Devices f. City Hall Summer Hours - Pilot g. Request to Hire Finance Manager h. Scharber Garage CUP (City File 24-005) i. Update: Red Barn Pet Retreat VAR and FP (City File 24-007) j. Resolution 2024-44 Approving Closing Authorization k. Chlortainer Purchase Update l. NE Trunk Infrastructure Improvements—Approve Plans/Specs; Authorize Bids m. Road Materials Bid Award 2024 n. Horseshoe Bend Drive Drainage Improvements Pay Request 2 o. Water Treatment Plant Change Order 3 p. Water Tower Pay Request 12 q. Embedded Social Worker JPA r. Waiver Request for Amplified Sound-9310 Bechtold Road s. Waiver Request for Amplified Sound-22802 County Road 50 t. Resolution 2024-33 Recognizing Councilor Schultz u. Update: Resolution 2024-42 Liquor Licensing 2024-25 v. Resolution 2024-41 Tobacco Licensing 2024-26 w. Resolution 2024-40 Temporary Liquor License-Hamel Rodeo x. Resolution 2024-43 National Public Service Week y. Added: Approval of Teamsters MOAs (Memorandum of Agreement) z. Added: Approval of Teamsters Settlement Agreement aa. Added: Equity Report Update bb. Added: Police Officer Job Offers Council requested item 7d and 7k be pulled for further discussion. MOTION: made by Bottema, seconded by Vehrenkamp to approve consent agenda items 7a-c, 7e-j, and 7l-7bb as presented. Voting Aye: McKee, Schultz, Bottema, Vehrenkamp, and Nichols (Motion carries: 5:0) Regarding item 7d, Council noted tax increment financing and tax abatement policy concern and the draft did not fully convey the historical and philosophical reluctance of using those tools to attract development within the City of Corcoran. Council noted historically the City has not supported TIF and abatement, but noted the objective of including policies within the Financial Management Plan is to lower rates and outline mechanics of the process. MOTION: made by Nichols, seconded by Schultz, approving staff flexibility to work on contracting modification and edits with legal counsel on small language changes to the 2024 Financial Management Plan. Voting Aye: McKee, Schultz, Bottema, Vehrenkamp, and Nichols (Motion carries: 5:0) Regarding item 7k, Council thanked staff for the considerable savings of in the purchase of the chlortainer equipment purchase from another city that has outgrown the use. MOTION: made by Schultz, seconded by Bottema to approve the purchase of the chlortainer equipment. Voting Aye: McKee, Schultz, Bottema, Vehrenkamp, and Nichols (Motion carries: 5:0) 8. Planning Business (Public Comment Opportunity) a. Commercial Rural Commercial and Industrial Discussion 3 Planner Davis McKeown reviewed commercial industrial district zoning standards. Planner Davis McKeown noted Tonight's City Council meeting presents a crucial opportunity to provide direction on the updates to the Commercial Industrial District Zoning Standards. Planner Davis McKeown noted as outlined in the work plan, staff are seeking specific guidance regarding changes to the rural commercial and transition rural commercial districts, with the aim of presenting a draft for review by the Planning Commission at the Council and Planning Joint Work Session on May 23. Additionally, pending Council's readiness, staff are also seeking direction on self-storage uses. Planner Davis McKeown noted depending on the scope of proposed changes, staff may include revisions concerning self-storage in the draft ordinance amendment for the joint work session. Planner Davis McKeown noted the staff report encompasses several key components: 1. Feedback from the Planning Commission meetings held in December 2023 and April 2024. 2. Summary findings from the Business Community Survey conducted in January 2024. 3. Staff research and recommendations on options for proceeding with development rights or a minimum lot size in the commercial, rural, and transition commercial rural districts. 4. Options for self-storage uses and a brief discussion on Task Three, which the Planning Commission requested more time to consider. For Task One, which focuses on the Commercial Rural and Transition Commercial Rural update, the staff report outlines six options: 1. Continuing to apply development rights to these districts. 2. Setting a commercial density of one unit per 10 or five acres. 3. Implementing a minimum lot size of 10 acres. 4. Adopting a half-road approach with a minimum lot size of five acres. 5. Proposing a minimum lot size of 2.5 acres. 6. Establishing a minimum lot size of 2.5 acres for permitted uses and identifying a larger minimum lot size for conditional uses. Regarding Self Storage uses, four options are presented for Council's consideration: 1. Removing self-storage as a conditional use in all applicable districts. 2. Removing self-storage as a conditional use in some districts. 3. Considering additional standards for the review of self-storage use, such as location restrictions. 4. Further discussion and exploration of alternative approaches. Planner Davis McKeown noted guidance on these matters is instrumental in shaping the future of our city with thoughtful consideration of the options presented in the staff report. MOTION: made by Bottema. Motion fails for lack of second. MOTION: made by Bottema, to accept Option 1 for self-storage. Motion fails for lack of second. Council noted a motion is unnecessary, however Council consensus is needed. Council reviewed the Planning Commission’s recommendation. Council and staff discussed existing storage facilities remaining as legal non-conforming and can remain in perpetuity until they cease operations, however, no new storage facilities would be approved. Council discussed the challenge of balancing between different commercial and industrial uses, limited space designation, and long-term implications of continued allowance of storage facilities. Planner Davis McKeown noted at the last Planning Commission meeting, it was decided to break down the use table review into manageable chunks. Planner Davis McKeown noted the approach involves reviewing one page of the use table at a time, and focusing on areas where simplification is needed and identifying any inconsistencies. Planner Davis McKeown noted clarity in understanding why certain uses are allowed in one district but not in another. Planner Davis McKeown reviewed the structured approach would span over several meetings, as this task will need the 4 most time. Planner Davis McKeown reviewed when the work plan was adopted, the possibility of incorporating a community engagement component with the business community was discussed. Planner Davis McKeown noted a survey was the chosen method of engagement as the recent business community survey yielded valuable insights and indicated interest in further engagement options, such as hosting an open house, a panel discussion, or forming a temporary task force. Planner Davis McKeown noted the commitment to community engagement through the survey, and noted direction is needed on additional engagement opportunities. Planner Davis McKeown clarified that this is not a new commitment to community engagement but rather an opportunity for the council to decide whether to expand our engagement efforts beyond the initial survey. Planner Davis McKeown noted the last Planning Commission meeting, supported additional community input from residents on the proposed updates, particularly regarding changes to development rates in the commercial rural areas. Planner Davis McKeown noted gauging community sentiment, and Council could consider sending out a survey to the larger community or possibly conducting a more localized survey targeting residents within a certain distance of the affected areas. Planner Davis McKeown stressed it is important to note that this would extend the anticipated timeline for Task One. Council noted support of a larger survey and include rural residential residents. Council and staff discussed scope and parameter distance of 1000 feet for inclusion of the survey. Planner Davis McKeown reviewed the possibility of conducting additional community outreach activities, and noted the recent business community survey highlighted an interest among participants in engaging further with the updates. Planner Davis McKeown noted proposed options include organizing an open house with council and staff to discuss the updates, hosting a one-time panel discussion with council members, or establishing a temporary task force that meets at least twice. Mayor McKee invited residents to communicate in-person during the public comment opportunity for item 8a. City Administrator Tobin explained the instructions to participate in the public comment opportunity. David Foy, 8115 County Road 116, opined on commercial real estate properties within a 10-mile radius of the area, with a significant portion—roughly 28%—on parcels of three acres or less. Mr. Foy commented approximately 11% fall within the four to six-acre range, while another 9-10% are between six and ten acres. Mr. Foy opined this data underscores the prevalence of smaller properties in our region's commercial real estate landscape. Mr. Foy opined on the importance of recognizing many businesses, like individuals purchasing their first homes, businesses often start small and gradually expand as they grow. Mr. Foy opined that setting a minimum lot size of 10 acres may inadvertently limit opportunities for emerging businesses, particularly those with limited resources. Mr. Foy noted affordability is a key consideration, especially when the cost of land is high. Mr. Foy added while surveys among current business owners provide valuable insights, they may not fully capture the perspectives of potential newcomers or stakeholders who have yet to establish a presence in our community. Mr. Foy encouraged engaging a broader range of voices, including brokers, developers, business owners, and local landowners, may offer a more comprehensive understanding of market dynamics and needs. Mr. Foy commented on building rates, and noted there seems to be some discrepancy between expectations and recent developments. MOTION: made by Bottema, seconded by McKee to extend public comment time for Mr. Foy. Voting Aye: McKee, Schultz, Bottema, Vehrenkamp, and Nichols (Motion carries: 5:0) Mr. Foy commented that recent data reveals approximately half of the commercial properties within a 10- mile radius are 10 acres or less in size. Mr. Foy added this significant share underscores the challenge of attracting businesses that can create jobs and contribute to local economic growth. Mr. Foy noted that small properties may limit the ability of emerging businesses to establish themselves and thrive in our community. Mr. Foy opined, with surge in residential development, particularly in areas like the Hope Community Center project, concerns arise about storage options for new residents. Mr. Foy noted with many potential residents occupying quarter-acre or smaller lots, the demand for storage space is likely to increase. Mr. Foy commented that encouraging the development of storage facilities could alleviate this issue and enhance the overall livability of our community. Mr. Foy opined on the issue of building rights, particularly as it pertains to large landowners, including farmers. Mr. Foy opined the current system seems unjust in restricting property owners’ ability to develop their land when many have held building rights for years without utilizing them. Mr. Foy commented on allowing the sale of building rights for open space 5 preservation as a practical solution that benefits both landowners and the community. Mr. Foy added facilitating orderly development and preserving open spaces, we can enhance the long-term sustainability and appeal of our city. Mr. Foy thanked Council for their time. Planner Davis McKeown provided clarification on an example of selling development rights, particularly concerning transactions from rural residential areas to distant parcels located far from the parcel with development rights. Planner Davis McKeown noted the city's involvement in tracking these transactions. Planner Davis McKeown noted to address these issues and streamline the process, the city implemented measures to ensure that development rights sales are trackable and transparent. Planner Davis McKeown noted one such requirement is the involvement of the city in the platting process. Planner Davis McKeown added when development rights are sold from one property to another, both properties must share an adjacent property line, and by consolidating the properties through platting, the City can accurately document the transfer of development rights and maintain an official record of the transaction. Planner Davis McKeown added it is important to note that while the city is not directly involved in the sale of development rights, the City’s role in the platting process enables tracking and recording of these transactions effectively and ensures transparency and accountability while providing clarity to all parties involved. Planner Davis McKeown noted such transactions are relatively infrequent but offer a viable option for property owners seeking to utilize their development rights. Planner Davis McKeown added by adhering to established procedures and requirements, the city can facilitate these transactions in a manner that benefits both property owners and the broader community. Craig Scherber, address not given, commented on the transfer of building rights and the planning process. Mr. Scherber opposed the response by Planner Davis McKeown. Council noted it is crucial to recognize the establishment of development rights in our community was rooted in a fundamental principle: the desire to prevent overdevelopment in Corcoran. Council added this core principle serves as the bedrock of the City’s zoning policies and guides the City’s approach to land use and development. Council noted when considering proposals for changes to development rights policies, it's essential to reflect why these policies were put in place initially. Council reviewed the primary objective was to maintain a balance between development and preservation, ensuring that our community retains its unique character and natural beauty. Council reviewed the necessity of development rights or advocating for their sale or modification without fully grasping the original purpose. Council added that understanding the historical context and rationale behind these policies is crucial for informed decision- making and effective advocacy. Council noted Corcoran's approach to development rights sets the City apart as a unique suburb in Minnesota. Council noted that while other communities may have different zoning regulations, the City’s commitment of preserving our distinct identity through thoughtful land use policies remains steadfast. Council added, navigating discussions around development rights and potential policy changes, keeping the foundational principles that have guided our community's growth and development, can ensure that any proposed changes align with the City’s shared values and long-term vision for Corcoran. Council and staff reviewed the list of potential items to be included within the survey. Council and staff discussed the three tasks and summarized each as: Here's a recap of the main points and the agreed-upon next steps: Task 1: Zoning Standards Update • Six options for updating the zoning standards for commercial rural and transition commercial rural districts. • Consensus was to proceed with Option 1, which affirms past practices without suggesting significant changes at this time. • Discussed the possibility of conducting a survey to gather feedback on options 1 through 5 to gauge community preferences. Task 2: Self-Storage Uses • It was agreed to draft a proposal to remove self-storage as a conditional use in applicable districts. Task 3: Planning Commission Feedback and Community Outreach • Considered ways to incorporate feedback from the Planning Commission and additional community outreach. • Options discussed included hosting an open house or panel discussion with business owners to gather input on proposed updates. Moving forward, the following actions are planned: 6 • Prepare a draft ordinance amendment for the joint work session on May 23, reflecting Option 1 for Task 1. • Draft a proposal to remove self-storage uses from applicable districts. • Explore the possibility of an open house event for community outreach, with a focus on engaging local businesses. • Ensure clarity and transparency in communication regarding the proposed updates and gather feedback from stakeholders. 9. Unfinished Business (Public Comment Opportunity) Mayor McKee invited residents to communicate in-person during the public comment opportunity for items 9b-c. City Administrator Tobin explained the instructions to participate in the public comment opportunity. No residents participated in the public comment opportunity. a. Item tabled to May 9: Appoint/Fill Council Vacancy b. Update: Request Approval of Updated Organizational Chart City Administrator Tobin reviewed proposed changes to the organizational structure based on recent assessments and feedback. City Administrator Tobin reviewed the purpose for the proposed changes include improving efficiency, enhancing service delivery, and better aligning our resources with our long- term goals. City Administrator Tobin noted the three different significant assessments included a cultural assessment, human resources assessment, and a financial assessment. City Administrator Tobin added at this time, there's no expectation of increased expenses and changes should be for the most part net zero. City Administrator Tobin noted in the near term, there are potential increases which are identified. City Administrator Tobin noted the proposed changes within the Public Works Department include updating the title of the Public Works Director to include the scope of responsibilities for engineering services, and reallocating responsibilities within the administrative assistant role to include utility billing functions. City Administrator Tobin noted a need for a Community Development Department and outlined the proposed changes include the addition of a Community Development Director in Quarter 2 and appointing appoint Natalie Davis McKeown as the Interim Community Development Director; moving the construction services supervisor and permit technician roles to the Community Development Department; and moving the Recreation Supervisor role under the Community Development Department and redefine the role as a Community Engagement Supervisor to encompass volunteer management and expanded community outreach responsibilities. City Administrator Tobin reviewed the proposed changes within the Administration Department include adding and Assistant City Administrator, adding an HR Generalist, adding an IT Manager, moving the Finance Manager to report directly to the City Administrator, moving the Communications Assistant under the Assistant City Administrator, redefining the City Administrative Assistant role to Deputy Clerk, additional changes to the Administration Department include removing the Administrative Services Director and Accounting Clerk roles. City Administrator Tobin reviewed an employee severance package and waiver for the Accounting Clerk role. Council and staff noted basing the severance package on three weeks for each year of service. Council questioned if the employee could apply for other available positions within the City and if the employee was being terminated. City Attorney Thames clarified the separation from employment is due to the reorganization and the position no longer exists. City Attorney Thames added the separation is not a commentary on any performance issues but a function of the position no longer being part of the organization. Council and staff discussed approximate amount of severance pay for the affected employee. MOTION: made by Nichols, seconded by Schultz to offer five weeks of severance pay with benefits through the five-week period. Voting Aye: McKee, Schultz, Vehrenkamp, and Nichols Nay: Bottema (Motion carries: 4:1) MOTION: made by Schultz, seconded by Nichols to accept the proposed reorganization as presented. Council noted an expectation of a staff reorganization with the change in leadership and thanked City Administrator Tobin for his dedicated work and amount of time to complete the process. Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries: 5:0) City Administrator Tobin requested approval to move forward to hire the Assistant City Administrator and the HR Generalist. City Administrator Tobin noted the job descriptions were included in the Council packet and scored by George Gmach. 7 MOTION: made by McKee, seconded by Vehrenkamp to approve the job descriptions, and approve staff to move forward with the hiring process for the Assistant City Administrator and HR Generalist positions. Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries: 5:0) 10. New Business (Public Comment Opportunity) 11. Staff Reports a. Planning Projects Update 12. Council Reports 13. 2024 City Council Schedule Council received report. 14. Closed Session a. Closed Session: Real Estate Property 1. Stieg Road Improvements 2. Removed: City Center Improvements 3. Removed: Strategic Land Acquisition b. Closed Session 1. Removed: Staffing Considerations 2. Added: Discussion of Claims Mayor McKee stated: “City Council is going into closed to consider an offer for real estate. Under the authority of Minnesota Stat. § 13D.05 subd. 3(b) to discuss employment related claims filed against the City.” Mayor McKee recessed the Council meeting at 8:45 pm. Mayor McKee reconvened the Council meeting at 9:13 pm. Mayor McKee stated: “The City Council just adjourned a closed session, closed pursuant to Minnesota Stat. § 13D.05 subd. 3(b), in which the City Council discussed employment-related claims filed against the City. The staff and City Attorney were provided direction .” MOTION: made by McKee, seconded by Vehrenkamp, to temporarily assign Councilor Schultz as Acting Mayor to chair the remainder of the Council meeting. Voting Aye: McKee, Schultz, Bottema, Vehrenkamp, and Nichols. (Motion carries 5:0) 10. Adjournment Acting Mayor Schultz entertained a motion to adjourn the meeting. MOTION: made by Nichols, seconded by Vehrenkamp to adjourn. Voting Aye: McKee, Schultz, Vehrenkamp, and Nichols Nay: Bottema (Motion carries 4:1) Meeting adjourned at 9:15 pm on April 25, 2024. Michelle Friedrich – City Clerk STAFF REPORT Agenda Item: 7b. Council Meeting May 9, 2024 Prepared By Michelle Friedrich Topic Draft Regular Council Minutes – April 25, 2024 Action Required Informational Summary The draft Council Regular Minutes for April 25, 2024, will be emailed on Tuesday, May 7, with hard copy provided to Council the evening of the May 9 meeting. Attachments (Hard copies will be provided May 9, 2024) 1.2024-04-25 Draft Regular Council Minutes CITY OF CORCORAN 1 City Council Work Session Minutes April 27, 2023 – 5:30 pm The Corcoran City Council met on April 27, 2023, in Corcoran, Minnesota. The City Council work session meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Bottema, Councilor Schultz, and Councilor Vehrenkamp were present. Councilor Nichols was excused. City Administrator Beise, City Clerk Friedrich, and Deputy Director of Public Safety Burns, and Director of Public Safety Gottschalk were present. 1.Call to Order / Roll Call Mayor McKee called the work session to order at 5:30 pm. 2.Firearms Ordinance Discussion Deputy Director of Public Safety Burns reviewed draft update to the firearms ordinance, and noted the ordinance is a rough draft and subject to modifications based on feedback. Deputy Director of Public Safety Burns reviewed the last amendment to the ordinance occurred in the late 1990s. Deputy Director of Public Safety Burns noted recent incidents like rifle rounds penetrating property and shotgun pellets damaging a car have prompted the review of the ordinance. Council members and staff consulted with and researched ordinances from similar cities, ranging from no shooting allowed to tight restrictions with permit processes. Deputy Director of Public Safety Burns reviewed the proposed changes include adding definitions for rifle, shotgun, and handgun, updating the definition of immediate family, removing outdated language about rural areas, and aligning language with current zoning regulations. Deputy Director of Public Safety Burns noted a new definition for "rural areas" was suggested to include portions of the City outside the Musa and zoned as rural residential or within the MUSA zoned as urban reserve. Deputy Director of Public Safety Burns added a definition for "hunting area" was proposed for designated rural areas where hunting with a shotgun and bow and arrow is permitted. Council and staff reviewed aspects of firearm definitions and what current Minnesota Statute is for hunting regulations. Deputy Director of Public Safety Burns noted additional proposed changes include removing the discharge of high-powered firearms under certain conditions from the special permit section and making permits mandatory. The language regarding firearms deer hunting was replaced with "hunting" to align with Minnesota law. Deputy Director of Public Safety Burns outlined three new sections added under hunting to establish zones and rural areas, along with implementing a 500- foot rule, and five permitted discharges were added to clarify what is allowed for residents and non- residents in terms of hunting. Deputy Director of Public Safety Burns noted clarity in understanding what activities are permitted and prohibited for residents and simplify the identification of permitted and prohibited discharges. Council and staff reviewed additional scenarios and safe storage of firearms and State Statute regarding safe storage of firearms. 3.Unscheduled Items No unscheduled business was heard. 5.Adjournment MOTION: made by Schultz, seconded by Vehrenkamp to adjourn. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) Meeting adjourned at 6:45 pm. ________________________________ Michelle Friedrich – City Clerk Added Agenda Item: 7c. STAFF REPORT Agenda Item: 7c. Council Meeting May 9, 2024 Prepared By Michelle Friedrich Topic Draft Work Session Council Minutes – April 27, 2023 Action Required Informational Summary The draft Council Work Session Minutes for April 27, 2023, will be emailed on Tuesday, May 7, with hard copy provided to Council the evening of the May 9 meeting. Attachments (Hard copies will be provided May 9, 2024) 1. 2023-04-27 Draft Work Session Council Minutes 1 CITY OF CORCORAN City Council Meeting Minutes April 27, 2023 - 7:00 pm The Corcoran City Council met on April 27, 2023, in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Bottema, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were present. City Administrator Beise, City Clerk Friedrich, City Planner Lindahl, Public Works Director Mattson, and City Attorney Thames were present. 1.Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Beise noted changes to the agenda include removing item 7a 2023-02-23 Draft Work Session and Regular Council Minutes, and an update to item 7h Comcast Broadband Agreement, tabling item 8c and part of 8d Public Hearing for Rush Creek Reserve 3rd Addition Final Plat and Final PUD with public comments to May 11, updating item 10b Project Closeout Timeline, and removing Closed Session item 12a Hackamore Road Improvements and Purchase of Property. City Administrator Beise noted there are public comments scheduled for later in the meeting. MOTION: made by Nichols, seconded by Schultz to approve the agenda as amended. Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries 5:0) 4.Commission Representatives Mayor McKee noted Planning Commissioner Van den Einde and Parks and Trails Commissioner Christenson were present virtually. 5.Open Forum (Public Comment Opportunity) Mayor McKee invited residents to communicate in-person during Open Forum for items not included on the agenda. City Administrator Beise explained the instructions to participate in the public comment opportunity. Jason Bartels, 19795 Hunters Ridge Road, commented on improvements and potential assessments to residents that live on Hunters Ridge Road. Mr. Bartels noted appreciation for the responses received from staff earlier in the week. Mr. Bartels also acknowledged the city for video recording of Council meetings to review previous Council discussions. Mr. Bartels noted an understanding that the Council authorized a feasibility study for road conditions and opined on a predetermined expectation of additional costs. Mr. Bartels noted the road is in reasonable shape except for the culvert area, and commented it feels like there's already a bias towards additional expenses. Mr. Bartels opined the condition of Hunters Ridge Road seems to have deteriorated due to delays in preventive maintenance, possibly related to considerations for Bellwether construction traffic. Mr. Bartels noted if additional costs are determined to be necessary, it is his opinion Bellwether should bear that responsibility, as their potential and possible use of the road contributed to the delay in regular maintenance. Mr. Bartels respectfully asked the Council not to financially penalize long-time residents of Hunters Ridge for decisions made regarding Bellwether years ago. 6.Presentations/Recognitions a.Oath of Office - Aaron Burns Added Agenda Item: 7d. 2 City Clerk Friedrich read the Police Officer’s Oath and Officer Aaron Burns recited the Police Officer Oath. b. Resolution Recognizing National Public Service Week Mayor McKee read Resolution 2023-41 Recognizing Public Service Week and Administrative Staff. MOTION: made by Schultz, seconded by Bottema approving Resolution 2023-41 Recognizing Public Service Week and Administrative Staff. Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries 5:0) 7. Consent Agenda a. 2023-02-23 Draft Work Session and Regular Council Minutes b. 2022-08-11 and 08-25 Draft Work Sessions and Regular Council Minutes c. Financial Claims d. Body Worn Camera Audit e. Keefe Minor Subdivision f. CR10 & Brockton Lane Turn Lane Improvements – Bid Award g. Hunters Ridge Street Improvements - Geotechnical Quote h. Comcast Broadband Agreement i. Resolution 2023-39 Charitable Gambling Permit-St. Thomas Church j. Resolution 2023-40 Temporary Liquor Licenses-Corcoran Lions k. Engineering Proposal for Pedestrian Crossings Mayor McKee entertained a motion to approve Consent Agenda items 7a-k. Council noted tabling of 7a. Mayor McKee made a friendly amendment motion to approve Consent Agenda items 7b-k. MOTION: made by McKee, seconded by Nichols approving Consent Agenda items 7b-k, as presented. Council requested Consent Agenda item 7g be pulled for further discussion. Motion fails for lack of vote. MOTION: made by McKee, seconded by Nichols approving Consent Agenda items 7b-f and 7h-k, as presented. Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries 5:0) Regarding 7g, Council noted geotechnical quote is for a study of what needs to be completed, and noted confusion on the recent overlay in 2021. Public Works Director Mattson noted the public comment regarding Hunters Ridge Road improvements specifically pertains to the east side of 116, from 116 to Bellwether, not the west side. Public Works Director Mattson noted there was a previous overlay project done on the west side in 2021 and added its helpful to understand the history of the development agreement with Bellwether and how it has influenced the timing and condition of the road. Public Works Director Mattson noted the specific factors, such as the bituminous curve and utility considerations, helps clarify the complexity of the project, and decisions regarding road improvements are based on thorough assessments and follow established city policies. Council and staff discussed a piece of land known as the "spite strip" at the end of Hunters Ridge Road and the history behind its acquisition. Further discussion noted, the developer was required to obtain the connection to the strip, but the city later intervened due to concerns about the lack of another exit from the neighborhood. This intervention may have led to the city essentially requiring the sale of the land. City Attorney Thames clarified the city directly purchased the land, through a purchase agreement, with the purchase facilitated using funds reimbursed by the developer, with the developer meeting the agreed-upon price. This type of arrangement, where the city directly purchases land from a developer, with reimbursement from the developer, is not uncommon in similar situations and was reached through negotiations. MOTION: made by Vehrenkamp, seconded by McKee approving Consent Agenda item 7g, as presented. Council requested further clarification of delay in sealcoating the specific portion of the street. Public Works Director Mattson explained the process of road evaluation and noted in 2021, because of the uncertainty of the access in the contract considerations, it was decided not to move forward with maintenance. Public Works Director Mattson added factors such as the presence of bituminous curb and gutter, utility placement, and access considerations can significantly influence the decision-making process. Public Works Director Mattson noted decisions made in 2021 may not directly apply to the current situation, especially if there have been changes or new information. 3 Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries 5:0) 8. Planning Business – (Public Comment Opportunity) Mayor McKee invited residents to communicate in-person for items 8a-f, noting 8c has been tabled and noting the Public Hearing item 8d is tabled. City Administrator Beise explained the instructions to participate in the public comment opportunity. Steve Miller, 7474 Fir Lane North, does not support the PUD amendment within item 8a, and commented on multiple changes to the Applewood Pointe development. Mr. Miller commented that it is evident there is deep concern and frustration among homeowners regarding the proposed changes to the Applewood development. Mr. Miller noted the significant departure from the original plan, including the increase in the number of units, the lowering of the age requirement from 62 to 55, and the shift from individual ownership to rentals, has understandably left many feeling betrayed and disillusioned. MOTION: made by Bottema, seconded by Vehrenkamp to extend Mr. Miller’s public comment time. Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries 5:0) Mr. Miller urged the council to hold the developer accountable for at least maintaining one aspect of the original plan, such as the unit count. Additionally, Mr. Miller requested evidence be provided that increasing the number of units to 145 would not exceed the maximum overall site density for the entire development, as outlined in a site plan. Mr. Miller requested Council ensure that any age restrictions are legally binding and enforceable to prevent future deviations from the agreed-upon terms. Mr. Miller summarized his opinion of the importance of upholding previous commitments, adhering to site plan regulations, and ensuring enforceable agreements to protect the interests of the community. Mr. Miller thanked Council for their time. Lynn Alberts, noted his comment is 5 minutes and 30 seconds and requested Council approve additional time to complete his comment. MOTION: made by Nichols, seconded by Vehrenkamp to extend Mr. Alberts’s public comment time to 5 minutes 46 seconds. Voting Aye: McKee, Schultz, Vehrenkamp, and Nichols Nay: Bottema (Motion carries 4:1) Council provided comment on approving public comment opportunity extended speaking time before it is necessary. Lynn Alberts, 7490 Fir Lane, opined on the history and concessions made during the Cooko Lake Highlands PUD process. Mr. Alberts commented on the multiple rejections of the project by both the Planning Commission and the Council, as well as the exceptions granted to the developer, such as deviations from shoreline development regulations and proceeding with utility installations without completed contracts. Mr. Alberts opined the proposed PUD amendment seeks to increase the number of units from 100 to 196, which would exceed the maximum allowable density for the entire development. Mr. Alberts expressed concern over the increased traffic, potential safety hazards, and changes from owner-occupied units to rentals, as well as the shift from an age-restricted demographic. Mr. Alberts opined on the lack of penalties or consequences for changing the project from ownership to rentals and emphasized the precedent this sets for future developments in the city. Mr. Alberts requested the city hold the developer accountable and consider alternative options, such as single-family homes or reducing the overall density of the development. Trevor Sherber, 23240 County Road 30, started so comment on item 8b. Council requested as the applicant of item 8b, to please wait until staff presents their report, and public comment has ended. Council noted Mr. Sherber would be allowed to comment as the applicant. a. Cook Lake Highland PUD Amendment Council requested clarification when evaluating a new application for a development project, it's important to consider it on its own merits and within the context of applicable zoning laws, regulations, and community needs. Council noted each application should be assessed based on its alignment with relevant criteria, such as land use plans, zoning ordinances, and environmental considerations. Council noted while previous applications for the same project may provide some context, they should not dictate the outcome of the current application and each application should be evaluated based on its own merits and compliance with the applicable regulations. Council noted PUDs, a Planned Unit Development (PUD), is a zoning 4 designation that allows for flexibility in land use and development standards within a defined area. Council noted when considering a modification to an existing PUD, such as the one being discussed, it involves reviewing proposed changes to the original plan and assessing their impacts on the surrounding area, infrastructure, and community, and while it may be considered another PUD, the modification represents a change to an existing plan rather than an entirely new development proposal. Council noted it is essential to evaluate any proposed modifications based on their potential impacts and compliance with relevant regulations. City Attorney Thames added when evaluating a new application or a modification to an existing development project, it's crucial to consider various factors, including zoning laws, regulations, community needs, and the specific merits of the proposal. City Attorney Thames added previous applications for the same project can provide context, but they shouldn't determine the outcome of the current application, and each proposal should be evaluated based on its own merits and compliance with applicable regulations. City Attorney Thames noted Planned Unit Developments (PUDs), modifications to existing PUDs involve reviewing proposed changes and assessing their impacts on the surrounding area, infrastructure, and community and ensures that any modifications align with regulations and address community needs effectively. Council clarified a PUD amendment has the same standard of PUD, and Council would have the same discretion on the amendment as the original PUD to approve or reject. City Planner Lindahl clarified the original Planned Unit Development (PUD) preliminary plat and plan included 19 single-family homes, a daycare, a 32-unit memory care facility, and a 100-unit senior cooperative (Co-Op). City Planner Lindahl noted there were modifications made when the final plat and PUD were presented, and noted the memory care units were initially approved for 27 units instead of 32 due to an error from the architect. City Planner Lindahl reviewed the proposed changes to the PUD include increasing impervious surface coverage from 39% to 39.8% to accommodate minor adjustments under the playground area of the daycare site. City Planner Lindahl outlined the increase in memory care units from 27 to 32 units is consistent with the original preliminary plan. City Planner Lindahl noted the applicant is requesting to change the 100-unit senior Co-Op to a 145-unit senior apartment complex without altering the building footprint or significant changes to the building elevations. City Planner Lindahl reviewed the additional units will be accommodated with underground parking, resulting in a total of 240 parking stalls, exceeding the required 218 stalls according to city code. City Planner Lindahl noted the proposed changes do not impact the site plan or the impervious surface coverage. City Planner Lindahl summarized the proposed PUD amendment does not involve any physical changes to the footprints of the development, the density of the plan remains consistent with the Comprehensive Plan, with the proposed plan being 9.9 units per acre, slightly higher than the approved nine units per acre, but still within the required range of eight to 10 units per acre. City Planner Lindahl reviewed the issue of park dedication fees, and noted the city has the statutory right to collect these fees as part of the final plat approval and although there is no change to the plat in this case, the city can still collect additional park dedication fees for the additional units based on the agreement negotiated during the approval of the original PUD. City Planner Lindahl this could amount to an additional $139,000 in park dedication fees for the city. City Planner Lindahl noted a resolution approving the planned unit development has been prepared, with a revised resolution reflecting the park dedication change. If the council does not support one or more of the requests, they should provide findings of fact for denial and direct staff to bring the resolution back for adoption at the next council meeting. City Planner Lindahl noted one resident letter has been received and incorporated into the public record. The applicant is present and available to answer any questions from the council. Council and staff clarified the memory care units increased from 27 to 32 units due to an architect error, and the 32 units will not count as a dwelling unit as there will not be a kitchen in the unit, and moving from 100 units to 145 units and noted the new PUD amendment. Council questioned the conversion of units to non- units and if that violates the original PUD. City Planner Lindahl noted that at the time the units were being discussed as dementia units, the property wasn’t re-guided, and it is the building with same the same 32 units resulting in no violation of the original PUD. Council clarified that if the change is not approved then Applewood will not meet the density requirement at 100 units. Council and City Planner Lindahl reviewed the park dedication fee for the units and it was noted the memory tier has paid the park dedication but memory care pays as if it’s a commercial use. City Planner Lindahl noted memory care, park dedication is calculated based on the percentage of units within the memory care compared to the total units in the development. City Planner Lindahl explained in this case, it's 18% of the units in the project. Then this percentage is multiplied by the acreage of the entire project and the commercial feet. In the revised 5 resolution, the park dedication for the memory care decreases from $17,000 to $15,000 because the percentage of units allocated to memory care is smaller. Council noted the change from age 62 to 55+ community and concern of additional traffic in the community. City Planner Lindahl noted the draft resolution references 145-unit senior apartments and uses that specific language because City Code defines senior as 55+ and noted the ATI manual does not distinguish between 55 and 62 in terms of trips. City Planner Lindahl noted ATI does distinguish between market rate and senior housing, and Corcoran’s City Code does not. City Planner Lindahl added because the resolution indicates it is senior housing, it could not be changed, unless the applicant would come back to Council and ask for PUD amendment to change the senior housing to a market rate apartment. City Planner Lindahl noted within the resolution under Item 4, language should be changed to include senior apartment in lieu of age-restricted, and multi-family to senior. Alex Hall, United Properties, discussed the Applewood project and the efforts made over a year to get it started. Mr. Hall noted initially, the plan was for Applewood to be a HUD-insured deal, requiring the pre-sale of 60 percent of the units before starting the community. Mr. Hall indicated marketing began in February 2022 with the aim to sell 60 of the 100 homes. However, in February 2023, it was decided not to pursue Applewood any further. Council noted lack of clarity regarding the percentage of home needing to be sold within the project. Mr. Hill noted that over the course of a year, significant investments of time and resources into marketing the Applewood community. Despite obtaining 110 reservations, it became clear that these reservations didn't translate into solid sales. Each reservation only required a $500 deposit, which could be refunded at any time. Despite having 110 reservations, the conversion rate to actual sales was expected to be around 30%, meaning you would need approximately 200 reservations to reach the required 60% presale threshold. Mr. Hill noted after reaching out to reservation holders and finding only around 20-25 potential buyers, it became evident that continuing to market the project would not be financially viable, and it was decided not to pursue it further. Mr. Hill added this decision was made to prevent reservation holders from waiting unnecessarily and to avoid further financial losses. Council noted there were assurances and promises made regarding the Applewood project, indicating that there would be no problem in achieving the necessary reservations and sales. Council added these assurances led to expedited permits and infrastructure work to meet the projected timeline for breaking ground in the spring. Council acknowledged despite the assurances, the reality of the situation didn't align with the expectations. Mr. Hill noted the Applewood project situation and the proposed alternative with the Amira product. Mr. Hill reviewed the amount of effort put into the Applewood project, but noted due to market conditions and other factors, it didn't progress as anticipated. Mr. Hill reviewed pivoting to the Amira product is a logical response to the demand for rental options among seniors. Mr. Hill noted experience with Amira communities in Roseville and Wilmington with demonstrated success and appeal to the target demographic. Mr. Hill reviewed the proposed changes to the Applewood project include maintaining the same footprint and amenities while adjusting the housing type to better meet market demand, are logical. Council and Mr. Hill discussed other communities similar to the Amira development within the Twin Cities area and noted Bloomington and Roseville. Mr. Hill noted emphasis on the underground parking expansion to accommodate the increased density, along with the demographic trends supporting the demand for senior housing options, makes a strong case for the proposed alternative with the Amira product. Mr. Hill added the consideration of traffic patterns and the lifestyle of the senior residents further reinforces the viability of the project. Council discussed the density target, changing the memory care to stay under the number of units that is permitted. Beth Hustad, Trek Real Estate, stressed the memory care error wasn’t a bait and switch, and noted 32 units were approved. Ms. Hustad noted understanding Council’s disappointment and frustration with the perception of the proposed changes as a major alteration to the PUD. Ms. Hustad noted a significant amount of effort went into collaborating with staff, seeking feedback from Council in a work session, and attempting to navigate the planning within the parameters of the mixed-use zoning on the property. Ms. Hustad noted the evolving market dynamics and the changing preferences of seniors in housing options and a desire to serve the senior demographic and stay true to the original purpose of the project. Ms. Hustad 6 reviewed the efforts made to communicate with and address the concerns of neighbors and noted support and feedback from adjacent neighbors. Council discussed density requirements, memory care, stories of the apartment, and lowering the density. City Planner Lindahl noted review of density ranges, calculating how many units are permitted on the low end and at the top end to gather a sense of where density ranges are, and to determine fit within the density range. Council noted a project completion date. City Planner Lindahl noted completion dates are for public improvements, and a specific completion date for building completion is not typical as cities understand projects phase with market demands. Council noted accommodating the change in market with a 100-unit co-op to a 100-unit rental with the proposed 62+ age requirement. City Planner Lindahl reiterated the City Code specifies senior designation. Council noted value in the original proposal, and that it adds a different type of housing into the city, still allows homeownership, and has a potentially less negative impact on surrounding property value by not being a rental. Council discussed directing staff to table item to the May 11, and utilizing the 60-day extension if necessary. Council discussed including two resolutions at the future meeting to include approval or denial. Council and staff discussed PUD and community benefit. MOTION: made by Bottema, to deny the three PUD amendments allowing an increased impervious surface coverage, 32 units for the memory care building on Lot 2, Block 1, and a 145-unit apartment building on Lot 1, Block 2 all for “Cook Lake Highlands”. Motion fails for lack of second. MOTION: made by McKee, seconded by Nichols, to table the item to May 11, and bring back a resolution to deny the three PUD amendments allowing for an increased impervious surface coverage, 32 units for the memory care building on Lot 2, Block 1, and a 145-unit apartment building on Lot 1, Block 2 all for “Cook Lake Highlands”, and a second resolution allowing for an increased impervious surface coverage, 32 units for the memory care building on Lot 2, Block 1, with denial of the 145-unit apartment building on Lot 1, Block 2 all for “Cook Lake Highlands”. Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries 5:0) b. Scherber Roll Off CUP and Site Plan City Planner Lindahl presented the application and noted the request is for a time extension for T. Sherber roll off conditional use permit with site plans the council approved in May of 2021. City Planner Lindahl noted code allows city staff to administratively approve a one-year extension. City Planner Lindahl noted the applicant submitted the request in 2022 and it was administratively approved with a one-year extension to expire on May 27. City Planner Lindahl noted the applicant has requested a second one-year extension and reviewed the second extension would need to go to Planning Commission and Council for review. City Planner Lindahl noted the Planning Commission reviewed the request on April 6 and voted to deny the request. City Planner Lindahl noted the staff report identifies the reasons for the denial included lack of narrative for the delay and that the applicant was not present at the meeting. City Planner Lindahl noted the zoning ordinance does have standards for extensions, and the applicant must demonstrate a good faith effort and provide reasons for the delay. City Planner Lindahl noted restrictions on financing, or some special circumstances could qualify as reasons for the delay. City Planner Lindahl noted staff met with the applicant a couple of weeks ago to review revised plans and noted the applicant is working with their engineer to update the site plans to address the conditions of approval from the approval in 2021. Trevor Scherber, applicant, noted the biggest hurdle has been the drain tile coming through the property. Mr. Scherber also noted a pond on the property as a challenge with routing the drain tile. City Planner Lindahl reviewed the applicant needs to get the plans approved, and before work can begin, planning and engineering need to sign off on plans and authorize them to move on to the site. Public Works Director Mattson noted the plans would need to be approved through City engineering and then the plans would go to the watershed for review. City Planner Lindahl noted there is currently equipment on-site that was not present in 2021, and noted the business does not have authority to operate on the site until they have the site plan approved through both the City and the watershed. MOTION: made by McKee, seconded by Vehrenkamp, to table item until May 22, allowing the applicant time to revise the plans, and submit to the City for an approved plan for construction, and send to the watershed. 7 Voting Aye: McKee, Schultz, Vehrenkamp, and Nichols Nay: Abstain: Bottema (Motion carries 4:0:1) Councilor Bottema abstained as he didn’t believe a motion was necessary. c. Rush Creek Reserve 3rd Addition Final Plat and Final PUD Item was tabled to May 11. d. Public Hearing: Rush Creek Reserve 3rd Addition Easement Vacation Mayor McKee opened the public hearing. MOTION: made by McKee, seconded by Nichols, to continue the public hearing to May 11. Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries 5:0) Mayor McKee stated the public hearing will be located at City Hall at 7:00 pm or as soon thereafter. Mayor McKee called for an 8-minute Council recess at 9:07 pm. Mayor McKee reconvened the Council meeting at 9:15pm e. Karineimi Concept Plan City Planner Lindahl presented the Karineimi concept plan. City Planner Lindahl noted Council saw a different version of this in February 2023. City Planner Lindahl noted in 2022, the council approved Karineimi Meadows. City Planner Lindahl noted a portion of this property includes nine residential lots and one out lot with four development rights remaining. The applicant then got an option on another site with another four development rights for a total of eight development rights. City Planner Lindahl noted the applicant proposed an Open Space Preservation plat with three commercial lots and eight residential lots. The property is now guided and zoned rural residential, and the previous plan, like this plan, is proposing to re-guide a portion of it to rural commercial. City Planner Lindahl noted the new concept includes six commercial lots and two residential lots south of the creek adjacent to Larson Road. The commercial lots require the Comprehensive Plan Amendment and rezoning. The site also includes three outlots, an outlot behind the Public Works building, a large outlot along the length of the creek, and a small outlot on the North, that the applicant has indicated he would like to combine with the first lot. City Planner Lindahl noted the code prohibits the creation of outots without development rights except as part of an Open Space Preservation plat, as part of an urban area, or as part of a stormwater pond or wetland complex. City Planner Lindahl noted the plat would need to be redesigned to incorporate those outlots with the adjacent property. City Planner Lindahl noted all of the lots are impacted by either shoreland wetland floodplain; there's a creek that runs from the north to the southwest corner of the site; and adjacent to that and scattered throughout are a number of wetlands and floodplain related to those two items. City Planner Lindahl noted the two residential lots on the South would have access from Larson Road and the commercial lots would all access off of a new public street on north of the Public Works site. City Planner Lindahl noted the cul de sac is longer than we typically like to see, but the code does allow longer cul de sacs where there are unique site conditions. City Planner Lindahl noted Public Safety has reviewed and provided minimum standards are met with 32-foot wide streets. City Planner Lindahl noted the new public street is the responsibility of the developer to construct. City Planner Lindahl indicated the project could require some improvements on Larsen Road to serve the two new residential lots and would be something the City would look at as part of a formal application. City Planner Lindahl reviewed the proposed trails and sidewalks noting trail dedication as part of Karineimi Meadows. City Planner Lindahl noted the City did not record the trail easement yet, because field locate is necessary for the trail. City Planner Lindahl outlined one of the complications of the trail is the discussion by the Parks Commission regarding most of the trail location in a floodplain. City Planner Lindahl noted conversation about building the trail up and paving it or do we keep it lower and leave it as a grass mowed trail or wood chip trail. City Planner Lindahl noted Parks Commission recommendation was to keep it as a mowed, wood chip trail. City Planner Lindahl outlined the trail recommendation on the south which was the old boundary of the Kareneimi Meadows plat, that the trail actually slide south to follow the creek all the way down to County Road 19. City Planner Lindahl noted the East West trail corridor on the North was deferred as part of Karineimi Meadows until the commercial development proceeds. City Planner Lindahl noted if the commercial development moves forward, the City 8 would take that trail as part of this project. City Planner Lindahl reviewed Park dedication would be the net area of the new trail easement that wasn't deeded with Karaneimi Meadows with the remainder as cash in lieu of land. City Planner Lindahl noted with a formal development application, it would go to the Parks Commission, Planning Commission and to Council for the final decision. Nate Kareneimi, applicant, added the sketch plan eliminates the access off of County Road 19, creating larger residential lots, sets the standard for residents within the area. Council and staff discussed the proposed buffer yard ordinance between commercial and residential noting the creek and the three wetland setbacks would probably meet the buffer. Council and staff noted the three outlots would need to be combined with something else as the City does not allow unbuildable outlots. Council noted stormwater ponding and using outlots for this purpose. Council noted it could be advantageous to consider longer range parks and recreational space and determine whether the area would be valuable to parks and trails as a greenway corridor versus a trail easement, especially if it's not buildable or portions of it aren't buildable and just retain as natural space wildlife habitat. Council provided feedback to applicant on eliminating the shared driveway with Public Works, trails, and utilization of outlots. Mr. Kareneimi thanked Council for their time. f. Transition Buffer Yard Amendment Discussion Mayor McKee outlined the recommendation by the Planning Commission 3-0, to include changing the penalty for buffer yard violations from a misdemeanor to a petty misdemeanor, requiring plantings to be native or compatible with native plantings, and allowing tall native grasses to planted in lieu of shrubs. City Attorney Thames clarified the distinction between a petty misdemeanor and a misdemeanor. City Attorney Thames noted a petty misdemeanor is not considered a crime under Minnesota law. It carries no potential jail time and typically results in a fine. The maximum fine for a petty misdemeanor is $300. This type of offense may not involve any further conditions or actions beyond paying the fine, as there is limited discretion for imposing conditions by the prosecutor. City Attorney Thames noted a misdemeanor is a criminal offense under Minnesota law. It can result in up to 90 days in jail and a fine of up to $1,000. Unlike a petty misdemeanor, a misdemeanor allows for greater discretion by the prosecutor to impose conditions or requirements as part of resolving the case. This could include actions such as community service, counseling, or restitution. City Attorney Thames summarized while both petty misdemeanors and misdemeanors may result in fines, misdemeanors offer prosecutors more flexibility to impose conditions aimed at promoting compliance or addressing underlying issues. However, both types of offenses are typically resolved with a focus on achieving compliance rather than punishment. Council and staff discussed native prairie grasses and shrubs for a continuous buffering of grass. City Planner Lindahl noted deemed SAP acceptable by the City would be a 50-foot wide, it the standard is 50-feet, a 50-foot deep planting of prairie grasses. MOTION: made by Nichols, seconded by Schultz to adopt Ordinance 20w3-483 Amending the Text of Section 1060.070 of Title 10 of the Corcoran City Code (Zoning Ordinance) (City file 22-034). Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries 5:0) MOTION: made by Nichols, seconded by Schultz to approve Resolution 2023-32 Findings of Fact for and Ordinance Amending the Text of Section 1060.070 of Title 10 of the Corcoran City Code (Zoning Ordinance) (Cit file 22-34) Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries 5:0) MOTION: made by Nichols, seconded by Schultz to adopt Ordinance 2023-484 Summary of Ordinance 2023-483 Amending the Text of Section 1060.070 of Title 10 of the Corcoran City Code (Zoning Ordinance) (City file 22-034). Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries 5:0) 9. Unfinished Business - (Public Comment Opportunity) Mayor McKee invited residents to communicate in-person for items 9a-b. City Administrator Beise explained the instructions to participate in the public comment opportunity. No residents participated in the public comment opportunity. a. Parks and Trail Commission Appointment MOTION: made by McKee, seconded by Nichols to appoint Gary Erzberger to the Parks and Trails Commission for a term ending February 28, 2025. Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols 9 (Motion carries 5:0) b. Fund Creation MOTION: made by Bottema, seconded by Nichols approving Resolution 2023-37 To Create and Amend Funds Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries 5:0) 10. New Business - (Public Comment Opportunity) Mayor McKee invited residents to communicate in-person for items 9a-b. City Administrator Beise explained the instructions to participate in the public comment opportunity. No residents participated in the public comment opportunity. a. Park Design Assistance City Administrator Beise reviewed the history of the remaster of City Park. City Administrator Beise noted over the last couple of years, staff has working on the remaster plan for city park, and Council addressed a a goal to efficiently develop park planning and park projects. Staff reviewed options on how to move forward some of these projects in an efficient and effective manner. City Administrator Beise noted a project management and construction management approach, an RFP approach, and a park consultant approach. Council and staff reviewed options, the RFQ versus and RFP process. Staff noted a niche park development specialist to guide the city through the City Park remaster would be beneficial. Staff and Council discussed funding. MOTION: made by McKee, seconded by Nichols, to direct staff to go forward with the next steps for the park consultant approach. Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries 5:0) Mayor McKee and Councilor Nichols volunteered to be on a subcommittee in interviewing the park development consultant. b. Project Closeout Outline City Administrator Beise outlined the process of completion of several public infrastructure projects within our community and requested discussion regarding the formal acceptance process for these projects and the related policies and practices. City Administrator Beise noted in the past, the City’s approach to project closeouts and acceptance has been less proactive, relying primarily on developers to move quickly through the closeout process. City Administrator Beise added recent experiences have highlighted potential inefficiencies and delays in this approach. City Administrator Beise noted one aspect the City may wish to discuss is the formal acceptance of projects by the City. City Administrator Beise reviewed establishing clear criteria and procedures for project acceptance, as well as considering whether formal resolutions or acknowledgments from the city council are warranted. City Administrator Beise noted addressing the issue of financial guarantees throughout the project lifecycle, and added letters of credit and other forms of financial surety are commonly used. City Administrator Beise noted recent requests have raised questions about the City’s current policies and practices in this area. City Administrator Beise advised it may be worthwhile for the City to review and potentially revise the City’s policies related to financial guarantees to ensure they align with our objectives and priorities. Council discussed limiting how many phases are open at a time, and ensuring that activity closes on phases. Council asked for range of authority by statute. City Attorney Thames confirmed the City does have the authority to put a requirement in development contracts that makes it so that so many phases can be opened and closed. Council discussed enforcement of timeframes within development contracts. Staff suggested allowing the developer a construction season to complete everything and then move to an action plan for phases that are lagging. Council discussed closeout security levels as an important aspect to consider in the overall review of project acceptance and related policies. Council noted ensuring our security requirements align with the remaining work in a given project or phase and provide an adequate cushion for any potential discrepancies or unforeseen challenges. Council discussed revising our current standard of 25 percent security level to allow for more flexibility. Council reviewed flexibility in adhering to this percentage and establishing criteria for determining the appropriate security level based on the specific circumstances of each project. Council noted factors could include the remaining tasks, anticipated completion date, potential risks, and cost of administering any outstanding work. Council provided staff direction. 10 c. City Center Drive Streetscape Steve Heglund, Stantec, and Rachel Brands, Landscape Architect with Stantec, presented the final stage of the City Center Design Project. Mr. Heglund noted the goal is to obtain Council feedback to ensure the project sets the vision for the downtown corridor. Mr. Heglund reviewed pedestrian amenities and noted one of the highlights of the downtown district is pedestrian-friendly corridors. Mr. Heglund requested feedback on boulevard lighting, and streetscape furnishings. Council provided staff direction. 11. Staff Reports a. Planning Project Update Council received report. b. Hackamore Road Improvement Project Update Public Works Direction Mattson outlined the project and noted four bids were received, and were very competitive, roughly $900,000 less than the engineers estimate. Public Works Director Mattson outlined the next steps with information coming at the next Council meeting. Public Works Mattson noted JPAs or other agreements would need to be executed and approved before the project can move forward. Council and staff discussed the neighborhood informational meeting noting it would occur sometime in May. Council and staff discussed trail completion with a goal of completion by the end of the year. a. Hackamore Road Improvements and Purchase of Property 12. Closed Session Continued b. Discussion of properties: 23-119-23-14-0005 26-119-23-21-0006 25-119-23-11-0001 25-119-23-23-0001 26-119-23-24-0008 14-119-23-31-0010 14-119-23-41-0002 12-119-23-33-0001 24-119-23-31-0009 26-119-23-21-0007 25-119-23-12-0002 23-119-23-11-0001 26-119-23-21-0008 25-119-23-12-0003 14-119-12-13-0004 Mayor McKee stated: “City Council is going into closed to consider an offer for real estate. Under the authority of Minnesota Stat. § 13D.05 subd. 3(c)(3) the City is permitted to close a meeting to consider offers and counteroffers for the purchase or sale of real or personal property. The city council is going into closed session to consider an offer for real estate or personal property; the following properties are the subject of the second closed session: PID: 23-119-23-14-0005 26-119-23-21-0006 25-119-23-11-0001 25-119-23-23-0001 26-119-23-24-0008 14-119-23-31-0010 14-119-23-41-0002 12-119-23-33-0001 24-119-23-31-0009 26-119-23-21-0007 25-119-23-12-0002 23-119-23-11-0001 26-119-23-21-0008 25-119-23-12-0003 14-119-12-13-0004 .” Mayor McKee recessed the Council meeting at 11:43 pm. Mayor McKee reconvened the Council meeting at 12:11 am. Mayor McKee stated: “In the closed session, the City Council discussed an offer for real estate and personal property; staff was provided direction.” 13. 2023 City Council Schedule 14. Adjournment MOTION: Meeting adjourned at 12:11 am on April 28, 2023. 11 Michelle Friedrich – City Clerk STAFF REPORT Agenda Item: 7d. Council Meeting May 9, 2024 Prepared By Michelle Friedrich Topic Draft Regular Council Minutes – April 27, 2023 Action Required Informational Summary The draft Council Regular Minutes for April 27, 2023, will be emailed on Tuesday, May 7, with hard copy provided to Council the evening of the May 9 meeting. Attachments (Hard copies will be provided May 9, 2024) 1. 2023-04-27 Draft Regular Council Minutes Agenda Item 7e. Council Meeting Date:5/9/2024 Prepared By:Jodie Peterson Amount Project name $0.00 -$ $625,917.00 $625,917.00 312,985.39$ 938,902.39$ Date Paid to Amount Description 4/18/2024 ADP WAGE PAY 111,542.15$ Net Payroll and Taxes 4/19/2024 ADP PAYROLL FEES 98.80$ Payoll Processing Fee 4/19/2024 MN PERA 25,218.41$ Employee Pension 4/22/2024 EMPOWER 5,375.31$ Employee Deferred Comp/Healthcare Savings 4/22/2024 Optum Bank 4,464.96$ Employee HSA 4/26/2024 MN DEPT OF REVEN 167.58$ Fuel Tax 4/26/2024 ADP PAYROLL FEES 446.66$ Payoll Processing Fee 4/29/2024 ADP Tax 13,515.78$ Net Payroll and Taxes 5/1/2024 HealthPartners 39,938.70$ Employee Health Insurance Premium 5/2/2024 ADP WAGE PAY 112,217.04$ Net Payroll and Taxes Total 312,985.39$ TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements ALL OTHER FINANCIAL CLAIMS Check Register (See attached Check Detail Registers) Total Checks Total of Auto Deductions Total Total Fund #500 = (See attached Payments Detail) FINANCIAL CLAIMS CHECK RANGE FUND #500 ESCROW CLAIMS Paid to SEE THE REGISTER FOR #500 CLAIMS CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 1/6Page: 05/03/2024 09:10 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 04/26/2024 - 05/09/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 35356 3535630.00 04/30/2404302024BASEBALL BACKGROUND CHECKSBUREAU OF CRIMINAL APPREHENS04/30/24100-45100-50300 30.00 Total For Check 35356 Check 35357 3535747.94 05/09/2412652616MILWAUKEE DRILL BITSACME TOOLS04/16/24100-43100-50210 35357201.52 05/09/2412694824ADHESIVE GUNACME TOOLS04/26/24100-45200-50210 353572,171.00 05/09/2412665531REBAR TYING TOOLACME TOOLS04/19/24100-45200-50221 2,420.46 Total For Check 35357 Check 35358 35358698.43 05/09/241YRT-M1FG-31YGFIREARM SAFETY - GUN LOCKSAMAZON CAPITAL SERVICES04/22/24204-42100-50210 35358631.99 05/09/2414DN-XGRD-LTC9METER READING DEVICES AND CASESAMAZON CAPITAL SERVICES04/17/24601-49400-50210 35358631.99 05/09/2414DN-XGRD-LTC9METER READING DEVICES AND CASESAMAZON CAPITAL SERVICES04/17/24602-49450-50210 1,962.41 Total For Check 35358 Check 35359 3535937.74 05/09/2404302024FAS REIMBURSEMENTAMELIA FADDEN04/30/24204-42100-50210 37.74 Total For Check 35359 Check 35360 353601,940.30 05/09/2487341FIREARM SAFETY HATSARCON SOLUTIONS04/24/24204-42100-50210 1,940.30 Total For Check 35360 Check 35361 3536189.69 05/09/24331763RESERVE UNIFORMASPEN MILLS04/22/24100-42100-50209 89.69 Total For Check 35361 Check 35362 3536240.56 05/09/242618207UNLEADED FUELBEAUDRY OIL COMPANY04/11/24100-41900-50212 353621,845.33 05/09/242618207UNLEADED FUELBEAUDRY OIL COMPANY04/11/24100-42100-50212 35362141.95 05/09/242618207UNLEADED FUELBEAUDRY OIL COMPANY04/11/24100-43100-50212 353621,402.20 05/09/242618206ULS DYED FUELBEAUDRY OIL COMPANY04/11/24100-43100-50212 3,430.04 Total For Check 35362 Check 35363 353631,252.00 05/09/24152916PERMIT APPLICATION SERVICE FEE (01BS& A SOFTWARE05/01/24100-41920-50210 1,252.00 Total For Check 35363 Check 35364 35364146.37 05/09/244189825070CITY HALL MATSCINTAS - 47004/17/24100-41900-50400 3536470.10 05/09/244189825093SMALL SHOP TOWELSCINTAS - 47004/17/24100-43100-50400 353646.60 05/09/244189824970DISPOSABLE BATHROOM MAT/UNIFORMCINTAS - 47004/17/24100-43100-50400 3536470.10 05/09/244190632659SMALL SHOP TOWELSCINTAS - 47004/24/24100-43100-50400 3536430.09 05/09/244190632697DISPOSABLE BATHROOM MATS/UNIFORMSCINTAS - 47004/24/24100-43100-50400 35364212.99 05/09/244189825145UNIFORMSCINTAS - 47004/17/24100-43100-50417 3536435.27 05/09/244189824970DISPOSABLE BATHROOM MAT/UNIFORMCINTAS - 47004/17/24100-43100-50417 35364180.75 05/09/244190632690UNIFORMSCINTAS - 47004/24/24100-43100-50417 3536435.27 05/09/244190632697DISPOSABLE BATHROOM MATS/UNIFORMSCINTAS - 47004/24/24100-43100-50417 787.54 Total For Check 35364 Check 35365 35365113.75 05/09/24008055BP23-0048 KHACHOLING CENTER APPLICCITY OF CORCORAN04/22/24100-00000-22205 113.75 Total For Check 35365 Check 35366 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 2/6Page: 05/03/2024 09:10 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 04/26/2024 - 05/09/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 35366 3536660,333.88 05/09/2400002492CITY HALL WATER PERMITCITY OF CORCORAN03/07/24601-49400-50430 3536618,964.43 05/09/2400002492CITY HALL WATER PERMITCITY OF CORCORAN03/07/24602-49450-50430 79,298.31 Total For Check 35366 Check 35367 353673,771.31 05/09/240502242024 GMC SIERRA VEHICLE REGISTRATICITY OF DELANO05/01/24416-43100-50550 3,771.31 Total For Check 35367 Check 35368 35368300.00 05/09/24IN58092PDI TRAINING - ANDERSENCITY OF SAINT PAUL04/22/24100-42100-50207 300.00 Total For Check 35368 Check 35369 353691,014.25 05/09/24374157BILLABLE TIME FOR MANAGED SERVICESCOMPUTER INTEGRATION TECH04/24/24100-41920-50300 353692,327.28 05/09/24373818GOVT SUBSCRIPTION APP-PRO TMSCLDCOMPUTER INTEGRATION TECH04/16/24100-41920-50308 353693,178.44 05/09/24373819ADOBE LICENSES RENEWALCOMPUTER INTEGRATION TECH04/16/24100-41920-50308 6,519.97 Total For Check 35369 Check 35370 35370122.90 05/09/24994758MAY 2 PH BERGERON DEVELOPMENT PO #ECM PUBLISHERS INC04/18/24100-41900-50350 35370122.90 05/09/24994757MAY 2 PH LEE PRELIM PO #24-006ECM PUBLISHERS INC04/18/24100-41900-50350 35370134.56 05/09/2499ORDINANCE NO. 2024-521ECM PUBLISHERS INC04/25/24100-41900-50350 380.36 Total For Check 35370 Check 35371 3537123.91 05/09/249100952846BAND CLAMPGRAINGER04/26/24100-43100-50210 23.91 Total For Check 35371 Check 35372 353721,500.00 05/09/2400443898FIREARM TRAINING FACILITY RENTALHENNEPIN TECHNICAL COLLEGE02/13/24100-42100-50207 1,500.00 Total For Check 35372 Check 35373 353732,261.80 05/09/2404222024TUITION REIMBURSEMENT JESSICA CHRISTENSEN BUCK04/22/24100-45100-50207 35373342.96 05/09/2404302024RECRUITMENT AND RETENTION REIMBURSJESSICA CHRISTENSEN BUCK04/30/24100-45100-50307 2,604.76 Total For Check 35373 Check 35374 3537471.52 05/09/2422218FIREARM SAFETY AWARDKUDOS AWARDS INC04/23/24204-42100-50210 71.52 Total For Check 35374 Check 35375 353753,999.00 05/09/2404152024LABOR RELATION SERVICES MARCH 2024MADDEN, GALANTER, HANSEN LLP04/15/24100-41600-50300 3,999.00 Total For Check 35375 Check 35376 3537633,399.08 05/09/24219851ST QTR 2024 WATER USAGECITY OF MAPLE GROVE03/31/24601-49400-50311 33,399.08 Total For Check 35376 Check 35377 35377113.48 05/09/245791WOOD STAKESMENARDS BUFFALO04/17/24100-43100-50210 113.48 Total For Check 35377 Check 35378 353789.98 05/09/2431016KEY HANDLE REPLACEMENTMENARDS MAPLE GROVE04/16/24100-41900-50210 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 3/6Page: 05/03/2024 09:10 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 04/26/2024 - 05/09/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 35378 3537826.08 05/09/2431091LUMBERMENARDS MAPLE GROVE04/18/24100-43100-50210 36.06 Total For Check 35378 Check 35379 35379315.58 05/09/24INV2512894COPIER CHARGESMETRO SALES INC04/24/24100-41130-50350 3537993.83 05/09/24INV2514184COPIER CHARGESMETRO SALES INC04/26/24100-41900-50210 353793,124.66 05/09/24INV2512894COPIER CHARGESMETRO SALES INC04/24/24100-41920-50308 3,534.07 Total For Check 35379 Check 35380 35380510.00 05/09/24337900-10765EVOC/PIT REFERSHER COURSE - WILCOXMHSRC/RANGE04/09/24100-42100-50207 510.00 Total For Check 35380 Check 35381 3538119,189.80 05/09/2410317944ZUIDEBERG LINKAGE AND PTOMIDWEST MACHINERY CO.04/19/24416-43100-50580 19,189.80 Total For Check 35381 Check 35382 3538233.79 05/09/2404252024REIMBURSEMENT FOR ENVELOPESMONNENS, DANI04/25/24100-42100-50200 33.79 Total For Check 35382 Check 35383 353831,900.00 05/09/243227420301 COUNTY ROAD 10 PROPERTYNAGELL APPRAISAL & CONSULTIN04/16/24100-00000-22205 1,900.00 Total For Check 35383 Check 35384 35384192.31 05/09/2404302024DEPENDENT CARE REIMBURSEMENTNATALIE DAVIS MCKEOWN04/30/24100-00000-21710 192.31 Total For Check 35384 Check 35385 3538554,017.30 05/09/24042420242024 GMC SIERRA 1500 CREW CAB 0067NORTH COUNTRY CHEVROLET04/24/24416-43100-50550 54,017.30 Total For Check 35385 Check 35386 3538611,430.03 05/09/242024-32024 3RD BENCHMARKNW TRAILS ASSOCIATION01/01/24100-45200-50530 11,430.03 Total For Check 35386 Check 35387 3538729.98 05/09/24360064457001WALL SIGNODP BUSINESS SOLUTIONS, LLC04/03/24100-41900-50210 29.98 Total For Check 35387 Check 35388 353887,071.00 05/09/2416015BASEBALL UNIFORMSPROMOWEAR, INC. 05/01/24100-45100-50210 7,071.00 Total For Check 35388 Check 35389 35389381,800.00 05/09/24227704426 PAY 1NE WATER SUPPLY - WATER TREATMENT RICE LAKE CONSTRUCTION GROUP05/01/24601-00000-16500 35389(19,090.00)05/09/24227704426 PAY 1NE WATER SUPPLY - WATER TREATMENT RICE LAKE CONSTRUCTION GROUP05/01/24601-00000-20610 362,710.00 Total For Check 35389 Check 35390 35390755.00 05/09/2404262454228CHISEL SETSNAP-ON TOOLS04/26/24100-43100-50210 755.00 Total For Check 35390 Check 35391 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 4/6Page: 05/03/2024 09:10 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 04/26/2024 - 05/09/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 35391 353912,132.25 05/09/2405-2024MAY 2024 LIFE INSURANCE PREMIUMSSTANDARD INSURANCE COMPANY04/16/24100-00000-21709 2,132.25 Total For Check 35391 Check 35392 35392384.95 05/09/24I1694969ADAPTERSTREICHER'S POLICE EQUIPMENT04/19/24100-42100-50417 3539276.95 05/09/24I1693766HOLOSUN ADAPTERSTREICHER'S POLICE EQUIPMENT04/12/24100-42100-50417 35392566.00 05/09/24I16872899MM PISTOLSTREICHER'S POLICE EQUIPMENT03/11/24100-42100-50417 1,027.90 Total For Check 35392 Check 35393 35393750.00 05/09/2404222024BACKGROUND INVESTIGATIONSSUPERIOR BACKGROUND INVESTIG04/22/24100-42100-50300 35393950.00 05/09/24042224BACKGROUND INVESTIGATIONSSUPERIOR BACKGROUND INVESTIG04/22/24100-42100-50300 35393612.50 05/09/2404.22.24BACKGROUND INVESTIGATIONSUPERIOR BACKGROUND INVESTIG04/22/24100-42100-50300 2,312.50 Total For Check 35393 Check 35394 3539465.34 05/09/2404162024CELL SERVICE 03/16/24-04/15/24T-MOBILE04/16/24100-43100-50321 65.34 Total For Check 35394 Check 35395 35395751.82 05/09/2402/2024PD UNIFORM CLEANING FEBRUARY/MARCH TIDE CLEANERS04/01/24100-42100-50417 751.82 Total For Check 35395 Check 35396 35396915.00 05/09/2424042900CITY HALL & PD CLEANINGULTIMATE CLEANERS LLC04/29/24100-41900-50401 915.00 Total For Check 35396 Check 35397 3539747.30 05/09/2435031208819ELECTRIC BILLWRIGHT-HENNEPIN COOP ELECT03/27/24100-00000-22205-087 35397469.65 05/09/24589209748WINDOW ENVELOPESDELUXE04/23/24100-41900-50200 3539722.00 05/09/2418949TRAINING PARKINGCREDIT CARD PURCHASES04/13/24100-41910-50207 3539718.42 05/09/24038463TRAINING MEALCREDIT CARD PURCHASES04/13/24100-41910-50207 3539716.00 05/09/2418981TRAINING PARKINGCREDIT CARD PURCHASES04/14/24100-41910-50207 3539716.00 05/09/2419014TRAINING PARKINGCREDIT CARD PURCHASES04/15/24100-41910-50207 3539718.42 05/09/24045395TRAINING MEALCREDIT CARD PURCHASES04/15/24100-41910-50207 3539716.00 05/09/2419072TRAINING PARKINGCREDIT CARD PURCHASES04/16/24100-41910-50207 3539750.83 05/09/24168792788446APPLE DEVICE STORAGE PLANCREDIT CARD PURCHASES04/26/24100-41920-50300 35397113.22 05/09/2431010TRAINING MEALCREDIT CARD PURCHASES04/16/24100-42100-50207 3539747.21 05/09/24007292TRAINING MEALCREDIT CARD PURCHASES04/18/24100-42100-50207 3539753.44 05/09/24049657TRAINING MEALCREDIT CARD PURCHASES04/16/24100-42100-50207 3539741.01 05/09/24054343TRAINING MEALCREDIT CARD PURCHASES04/17/24100-42100-50207 353977.00 05/09/246289TRAINING PARKING CREDIT CARD PURCHASES04/17/24100-42100-50207 353976.00 05/09/245285TRAINING PARKINGCREDIT CARD PURCHASES04/16/24100-42100-50207 3539710.73 05/09/24045130TRAVELING - 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COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 5/6Page: 05/03/2024 09:10 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 04/26/2024 - 05/09/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 35397 5,358.44 Total For Check 35397 Check 35398 35398339.68 05/09/2435031246726UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT04/10/24100-00000-22205 35398262.87 05/09/2435031246726UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT04/10/24100-00000-22205-007 35398776.09 05/09/2435031246726UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT04/10/24100-00000-22205-056 353981,126.24 05/09/2435031246726UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT04/10/24100-00000-22205-065 35398589.53 05/09/2435031246726UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT04/10/24100-00000-22205-087 35398205.19 05/09/2435031246726UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT04/10/24100-00000-22205-098 3539890.60 05/09/2435031246726UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT04/10/24100-00000-22205-132 353982,311.01 05/09/2435031246726UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT04/10/24100-41900-50381 3539859.95 05/09/2435031246726UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT04/10/24100-42151-50381 35398206.29 05/09/2435031246726UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT04/10/24100-43100-50381 3539894.23 05/09/2435031246726UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT04/10/24100-45200-50381 3539871.97 05/09/2435031246726UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT04/10/24601-49400-50380 35398355.39 05/09/2435031246726UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT04/10/24602-49450-50380 6,489.04 Total For Check 35398 Check 35399 353991,109.74 05/09/24874656676PW BUILDING ELECTRICITYXCEL ENERGY04/24/24100-43100-50381 1,109.74 Total For Check 35399 Check 35400 35400300.00 05/03/242024CITY CLEAN UP DAY - PETTY CASHCASH05/04/24100-00000-10200 300.00 Total For Check 35400 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 6/6Page: 05/03/2024 09:10 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 04/26/2024 - 05/09/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number 65,952.61 Fund 100 GENERAL FUND 4,598.95 Fund 204 FIREARMS SAFETY 487.95 Fund 411 PUBLIC WORKS FACILITY 77,778.76 Fund 416 CAPITAL-EQUIPMENT CERTS 457,146.92 Fund 601 WATER 19,951.81 Fund 602 SEWER Fund Totals: 625,917.00 Total For All Funds: STAFF REPORT Agenda Item: 7f. Council Meeting May 9, 2024 Prepared By Kevin Mattson Topic Resolution 2024-45 Hennepin County Natural Resource Partner Coalition/LCCMR – Letter of Support Action Required Approval Summary The Legislative Citizen Commission on Minnesota Resources (LCCMR) is seeking a Letter of Support from the City of Corcoran for a multiphase natural resource protection plan. This proposed plan seeks to create a unified vision for protecting the best natural areas within Hennepin County. First steps include creating a countywide natural resources priority and opportunity map. Long term steps include the development of an interactive map and a centralized clearinghouse for shared data between committed partners and communities. The City of Corcoran supports projects that improve coordination and planning for natural systems and conservation across jurisdictional boundaries. This proposal aims to do just that, with the development and collation of common data sets and practical tools, this project will inform the next round of local comprehensive planning in Hennepin County. Financial/Budget There is no expectation (or upcoming request) for a city contribution associated with the grant proposal. Hennepin County and Three Rivers Park District have made those commitments. A Letter of Support does not imply any city contribution, nor is Hennepin County expecting to make any such request. Options 1. Approve Resolution 2024-45 Approving Letter of Support for LCCMR for long term natural resource protection. 2. Modify Resolution 2024-45 Approving Letter of Support for LCCMR for long term natural resource protection. 3. Decline. Recommendation Approve Resolution 2024-45 Approving Letter of Support for LCCMR for long term natural resource protection. Page 2 Council Action Consider a motion to approve Resolution 2024-45 Approving Letter of Support for LCCMR for long term natural resource protection. Attachments 1. LCCMR 2025 Project Description 2. Letter of Support for the LCCMR 3. Summary of Stakeholders Interviews 4. Resolution 2024-45 Approving Letter of Support for LCCMR for long term natural resource protection Project description Protecting and connecting the last, best natural areas within Hennepin County is a vision shared by cities, agencies, nonprofit organizations, developers, and property owners. However, the necessary data and tools to do so are difficult to access, outdated, and not easily understood and applied. The 2050 comprehensive plan cycle will set land use, transportation, housing, parks, water resources, and similar policy for the next few decades. This leaves a small window of opportunity to address these gaps by developing better interactive mapping tools, a centralized clearinghouse for natural resources data and best practices, and technical assistance that is more readily available and guided by local input and trusted partnerships.. Developing these tools and resources will: •Establish a unified and deliberate countywide vision for protecting, restoring, and managing natural resources. •Improve prioritization of natural resources protection, data-driven collaborative planning, and decision-making. •Increase resiliency to climate change, improve water quality, and protect critical habitat. •Increase the preservation of and connection to natural areas for all residents. Project timeline This work is part of a multi-phase partnership initiative aimed to better facilitate collaboration and enhance vital natural resources networks across the county. Partners are committed to this project, but funding is needed to support the critical work of phase 2. Planning for long-term natural resource protection Hennepin County Natural Resources Partner Coalition Applicant Hennepin County Primary contact Kristine Maurer Land and Water Supervisor 612-235-1251 kristine.maurer@hennepin.us Lead project partners Three Rivers Park District University of Minnesota Funding Requested LCCMR funding: $250,000 Anticipated local match: $100,000 Total project cost: $350,000 Location This project will collaborate with partners throughout Hennepin County. Phase 1: Identify priorities and opportunities Phase 3: Manage and support data, resources and collaboration Phase 2: Develop tools, share resources, offer training Activity: Create a countywide natural resources priority and opportunity map informed by local knowledge and data Funding: $100,000 from local partners2024 – 2025 2027 and beyond 2025 – 2027 Activities: 1.Develop interactive map 2.Create centralized clearinghouse to share data, best practices, and guiding documents 3.Offer training and support partners to integrate map, data, and best practices into everyday operations Funding •$250,000 requested from LCCMR 2025 RFP •$100,000 anticipated match from local partners Activities: •Implement iterative data management process and make mapping updates •Raise awareness of tools and support •Continue training and coalition building Funding: To be determined Agenda Attachment Item: 7f1. Planning for long-term natural resource protection Protecting and connecting the last, best natural areas within Hennepin County Develop interactive map Through surveys and workshops, partners will collaborate with local jurisdictions to identify and collate existing data and knowledge. In addition, the interactive map will combine many established datasets. Potential data includes: Create centralized clearinghouse Engage and support partners Project activities Project outcomes Making interactive mapping tools, data, guiding documents, and additional resources easy to access, share, and use will: • Improve data-driven collaborative planning and decision-making and guide long-term planning. • Increase the preservation of and connection to natural areas for all residents. • Increase resiliency to climate change, improve water quality, and protect critical habitat. Create centralized clearinghouse to share data, best practices, and guiding documents. The clearinghouse will be updated, supported, and maintained by trusted and highly engaged local partners and staff. Provide ongoing training, technical assistance, and support for partners to integrate map, data, and best practices into everyday operations. Hennepin County and Three Rivers Park District are uniquely positioned to support local jurisdictions due to our ongoing engagement with residents, partners, and systems that influence natural resource decisions in the county. Important habitat (including priority corridors, biodiversity significance, native plant communities, and high quality wildlife habitat) (including areas of environmental justice concern and the Nature Conservancy’s ecosystem resiliency dataset) (including the integration of local knowledge and priorities identified by partners through surveys and workshops) Climate equity Parks and trails Surface waters Tree cover Land use and zoning 34-407-29-24 A Hidden Gem Waiting To Be Discovered www.corcoranmn.gov 8200 County Road 116 Corcoran, MN 55340 Phone: 763-420-2288 Administrative Offices Public Works Offices 9100 County Road 19 Corcoran, MN 55357 Phone: 763-420-2652 Phone: 763-420-8966 Police Department Offices 8200 County Road 116 Corcoran, MN 55340 5/09/2024 RE: Letter of Support, LCCMR 2025 To: Legislative- Citizen Commission on Minnesota Resources (LCCMR) Dear LCCMR, The City of Corcoran is pleased to offer this letter of support for the 2025 LCCMR proposal: Planning for Long-Term Natural Resource Protection in Hennepin County. As a City, our vision is that Corcoran will become a vibrant, connected community while preserving its natural character and agricultural roots. To reinforce our commitment to this vision, we support this plan for long-term natural resource protection in Hennepin County. Communities like Corcoran need to respond to the increased workload of a rapidly growing community, before the tax base exists to support sufficient levels of city staff that have technical expertise to work cooperatively with the private sector to ensure that the community’s vision is implemented, and to identify exciting opportunities to leverage and support private investment to achieve extra benefits for the community – like flood storage, protection of public infrastructure, stormwater management, and open space preservation. As the City of Corcoran grows, measures are already in place to promote natural resource protection such as: encouraging Open Space & Preservation and allowing for additional development rights. Corcoran also recently launched a Project Updates interactive map for all active development projects under construction and under review in our community. We believe that the outcomes of this proposal could help us achieve our vision for our community as we continue to grow and develop. The City of Corcoran supports projects that improve coordination and planning for natural systems and conservation across jurisdictional boundaries. This proposal aims to do just that, with the development and collation of common data sets and practical tools, this project will inform the next round of local comprehensive planning in Hennepin County and help give us access to additional tools that can help elevate natural systems when opportunities arise in our growing community. Many organizations within our geography are interested in efforts to optimize natural resource outcomes, while balancing land use and development decisions. The activities and collaboration outlined in this proposal will complement our efforts by supporting the integration of data, plans, and priorities across the many jurisdictional entities in Hennepin County. Agenda Attachment Item: 7f2. A Hidden Gem Waiting To Be Discovered www.corcoranmn.gov 8200 County Road 116 Corcoran, MN 55340 Phone: 763-420-2288 Administrative Offices Public Works Offices 9100 County Road 19 Corcoran, MN 55357 Phone: 763-420-2652 Phone: 763-420-8966 Police Department Offices 8200 County Road 116 Corcoran, MN 55340 We are excited for the proposed deliverables and acknowledge the need for interactive, readily accessible planning tools and resources that can strengthen comprehensive planning in our region and inform day-to-day interactions with investors and decision-makers at the local level. Sincerely, Tom McKee Mayor City of Corcoran Stakeholder Interviews November 2022 –July 2023 Prepared by Bryan Runck, PhD on behalf of Hennepin County and Three Rivers Park District GEMS Informatics Center runck014@umn.edu Characterizing the Opportunities and Barriers to Cross -Organization Planning and Action to Protect and Preserve the Best and Last Natural Resources in Hennepin County Agenda Attachment Item: 7f3. Interview Objectives “We plan to use this information to develop data -driven approaches that improve collaborative natural resource planning and investment between all natural resource partners and stakeholders. This could include a shared natural resources vision across Hennepin County that is incorporated into the 2050 comprehensive planning efforts, more synergy and collaboration on natural resources projects and funding requests, and possibly shared resources - including both staff time and financial investment.A major part of UMN’s role in this is looking at and developing datasets and decision-support technology that might support these larger aims.Our goal is to characterize the gaps and opportunities for cross -organization natural resources planning and investment using data.” – Text from Interview Guide Methods Process Overview Steps Stakeholder selection Interview guide development Interview structure Analysis Process Overview Steps •Generated list of 85 stakeholders representing 39 organizations –Factors considered: land ownership scale, diversity of perspectives, levels of government •Voting exercise to generate ranked list –Each representative from Hennepin County, Three Rivers, Mn Land Trust received 20 votes to allocate across stakeholders (vote for an individual could range from 0 to 20) –Process: voting round 1 → discussion and consensus building → voting round 2 and final classification into categories: include, backup, do not include •UMN Contacts Individuals to Schedule –Used standard email template Stakeholder selection Interview guide development Interview structure Analysis Process Overview Steps •High Level Process –Objective of meetings established through dialog across organizations –UMN Developed First Draft –Reviews and edits provided in two instances by project partners •Interview Guide Structure –Open-ended questions and flexible –Question themes: •Organization Description, Natural Resources Priorities, and Business Processes •Working with other organizations •Current and prospective uses of data and analytics Stakeholder selection Interview guide development Interview structure Analysis Process Overview Steps •Open -ended Interviews •Representatives from Hennepin, Three Rivers, and UMN were always present •After initial introductions and background, question themes were explored through the initial written questions and then follow-up questions by anyone on the call •As interviews progressed and ideas emerged, these were presented for feedback to other stakeholders Stakeholder selection Interview guide development Interview structure Analysis Process Overview Steps •Members of the interview team met twice during the interview process to reflect and summarize themes as a group •Interview notes were reviewed by UMN, new themes were added, and themes were marked as present / absent in each interview Stakeholder selection Interview guide development Interview structure Analysis Summaries 14 Cross -cutting Themes Theme Percent Don't overthink it ("Big projects can start from quirky beginnings”) 27% Tactical and operational focus 33% Decision-heuristics for conservation (buffer waterways; land for sale every 7 years) 33% Visualization is needed to help people see what is, could be, and might be 47% Theme Percent Less common or novel mechanisms for conservation (inclusion in MET Council Growth Estimates; new “banks” for conservation; sovereign nation status; use of bonding) 33% Need for regional approach 40% Engage partners early and often (trust) 53% On -going interaction needed 20% Staff stretched thin 33% Connecting high/lower level implementation 33% Theme Percent Leadership and planning lay the foundation 27% Mechanisms to execute compliance (Stick v carrot approach; soft v hard power) 33% MLCCS or natural heritage data 40% Engaged in a market-place for development (transaction costs of development v conservation) 40% Seven Targeted Areas for Action Target Areas Description Conservation planning document development Help cities develop harmonious comprehensive plans that span local development goals and regional, county, and federal requirements Sticking to the plan Once plans are developed, leaders can come under a lot of pressure to change course. They need tools to help them communicate about the plan and why that plan needs to be followed New development applications The 60 day review period is expensive for developers to prepare for and is time intensive for cities to review. Permitting can be onerous and seem subjective at times. Reducing the friction in the development process with technologies and "fast track" applications because of conservation prioritization. Conservation and land management The data supporting targeted land management is often hard to collect and share across organizations. Supporting land managers and getting their expert knowledge into shareable datasets about the status of easements and preservation areas could help coordinate across jurisdictions Storytelling about successes There are a lot of conservation success stories, but these often don't make their way back to funders through their existing reporting systems and as a result, never get to the people who wrote the check to pay for the work to be done. Helping our funds managers tell these stories helps keep funding available for this type of work. Visioning for the future Local governments may not know how to proceed and need facilitated engagement to support visioning for the future. New technologies can help this. Funding Engagement of any kind requires funding. Many of the priority geographies lack sufficient funding to enable staff to engage in these processes. Grant writing support and direct targeted funding to enable this work would allow existing expertise to focus on conservation outcomes and regional coordination Seven Potential Actions Apps, Resources, and Actions Workflow Quotes Sketch mapping + Recommended Incentives for Cities and Developers Entitlement period - before the 60 day review happens; reduce the costs of generating a site plan and proposal for review -- could take a constraint mapping approach 60 day period is too late to participate. The time to participate is before the development gets into the entitlement phase. Challenging for cities to process a basic application. To go back to square 1 – preliminary engineering investment done. Its important for cities to expect things in their application. Couple this with specific policies - "save developers time and net them more density" ---- "more real on -the -ground data. If all communities required same submission materials. Looked at what’s – other parcels, looked at county platted plots. Get a sense for when properties were developed. Do constraint mapping" ---- "they have 60 days to process the application for development. Knowing how Hennepin can help specifically. Showing fit for the program" Conservation status tracking Natural lands assessment and data collection; can this help bring in stories of conservation impact told by those most knowledgable in the field? City manager -- Focus on executing invasive species control and managing landscape. Discussed being overwhelmed and cannot manage all the land. "Want more real-time data" Visioning with Data City-by-city, provide cities information on development risk, then discuss potential examples and cases, finish by following up with developers to get 1-1 feedback anonymously shared back with the city Create a tool to show the value of open sapce , economically and aesthetically Making conservation projects real to funders Use of maps to tell the story of a conservation projects to the funders with "factoids". Help them understand the impact on their priority areas. Augment this with decision-maker member tours of places To show impact, they take council out on tours.o Factoids – question example: “how many trees have been planted?” Response: “Through the CPL, there has been about XXXXXX. Through PROGRAM XYZ, there have been XXX acorns and XXX more trees.” o Proposals from TNC – Minnesota Prairie Recovery program – phase 13 – in the proposal, they say they’re going to enhance 18k acres of permanently protected grasslands. It will contribute toward state climate goals by XXXX sequestering CO2e. Already captured XXXXX CO2e. most important thing he’s seen – it takes a person who can talk and tell stories. A person who can sit down at a table with just about anyone, is good with people, these are the successful people able to sell conservation. The better people person, the better results Strategic plan mapper Take a city strategic plan and use it to evaluate potential projects and visualize the impacts on the city. Use in support of city leaders when considering alterations to their strategic plan. build a system that would allow organizations to spatialize their policies. It would show a map of all the parcels a specific plan / policy would apply to. The system would ask series of questions to refine the policy builder. Constraint planning from natural language Permitting workflow tool Support watershed districts and cities in reviewing permits and making development more streamlined Toolkit One stop shop for small communities to get resources General Observations •MLCCS and preservation quality surveying came up frequently •Most data (slope, aspect, land cover) are common and broadly available, but some organizations lack staff FTE to effectively generate decision -ready information with it •Most organizations are using data to guide their development decision -making or funding priorities, in other words, as a prioritization tool •Major challenge is that current GIS technologies provide a flat view of the world and that data collection is a challenge resulting in a lot of technical staff time to develop decision -ready and impactful data visualizations •Funders are taking an "open door" or "take them as they come" approach as opposed to being targeted in requesting applications or supporting application development with priority partners •Cross organization planning and coordination falls outside of anyones' direct mandate, but most are looking for engagement (just not putting any work into it; turn key solutions or giving them funding to engage). The trick is finding the right organization that is perceived to be unbiased and neutral. City of Corcoran County of Hennepin State of Minnesota May 9, 2024 RESOLUTION NO. 2024-45 Motion By: Seconded By: A RESOLUTION SUPPORTING THE LEGISLATIVE CITIZEN COMMISSION ON MINNESOTA RESOURCES PROPOSAL FOR PLANNING LONG-TERM NATURAL RESOURCE PROTECTION IN HENNEPIN COUNTY WHEREAS, The City of Corcoran recognizes Legislative Citizen Commission on Minnesota Resources Proposal for planning long-term natural resource protection in Hennepin County; and WHEREAS, The City of Corcoran’s vision is to become a vibrant, connected community while preserving its natural character and agricultural roots; and WHEREAS, The City of Corcoran reinforces our commitment to the City’s vison and supports the long-term natural resource protection in Hennepin County; and WHEREAS, The City of Corcoran supports projects that improve coordination and planning for natural systems and conservation across jurisdictional boundaries; and WHEREAS, The City of Corcoran supports the development and collation of common data sets and practical tools and supports local comprehensive planning in Hennepin County; and WHEREAS, The City of Corcoran supports organizations within our geographic area interested in optimizing natural resources and climate resiliency outcomes, and balancing land use and development decisions; and WHEREAS, The City of Corcoran supports the activities, collaboration, and integration of data, plans, and priorities across the many jurisdictional entities in Hennepin County; and NOW THEREFORE BE IT RESOLVED, the City of Corcoran supports the Hennepin County Legislative Citizen Commission on Minnesota Resources Proposal for Planning Long-term Natural Resource Protection in Hennepin County. McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 9th of May, 2024. Tom McKee – Mayor Michelle Friedrich – City Clerk City Seal Agenda Attachment Item: 7f4. Agenda Attachment Item: 7f4.City of Corcoran County of Hennepin State of Minnesota Michelle Friedrich – City Clerk City Seal ATTEST: Agenda Item: 7g. Memo To: Kevin Mattson, PE, PW Director From: Ash Hammerbeck, PE Project/File: 227704426 Date: Steve Hegland, PE May 1, 2024 Subject: Corcoran WTP - Pay Application #12 Council Action Requested Staff is recommending Council approve Pay Application #12 for the Corcoran Water Treatment Plant Project to Rice Lake Construction Group in the amount of $362,710.00. Summary Rice Lake continued work on the project including surveying, building earthwork, structural testing, main level walls, upper level concrete decks, topping slabs, interior and exterior masonry, underground water main, process pipes, fittings, valves, and accessories and obtaining the necessary utilities and materials. This pay request is for the work performed through 4/30/2024. The signed payment request form and pay application is attached for review. Total Contract Value to Date $ 16,814,738.63 Work Completed to Date $ 7,318,152.64 5% Retainage $ 365,907.63 Amount Paid to Date $ 6,589,535.01 Total Pay App #12 $ 362,710.00 Engineer’s Recommendation We have reviewed the request and recommend approving Pay Application #12 to Rice Lake Construction Group in the amount of $362,710.00 for the work completed and materials stored to date. APPLICATION AND CERTIFICATION FOR PAYMENT AIA DOCUMENT G702 PAGE ONE OF 10 PAGES TO OWNER: City of Corcoran PROJECT: WTP APPLICATION NO: 12 Distribution to: 8200 County Road 116 Corcoran, MN 55340 FROM CONTRACTOR: Rice Lake VIA ENGINEER: Stantec PERIOD TO: 04/30/24 OWNER ENGINEER CONTRACTOR RURAL DEVELOPMENT Construction Group PROJECT NOS: 227704426 CONTRACT FOR: City of Corcoran WTP CONTRACT DATE:01.26.23 CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, Application is made for payment, as shown below, in connection with the Contract. information and belief the Work covered by this Application for Payment has been Continuation Sheet, AIA Document G703, is attached. completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. 1.ORIGINAL CONTRACT SUM $ 16,728,200.00 2.Net change by Change Orders $ 86,538.63 CONTRACTOR: 3.CONTRACT SUM TO DATE (Line 1 ± 2) $ 16,814,738.63 4.TOTAL COMPLETED & STORED TO $ 7,318,152.64 DATE (Column G on G703) By: Date: 5.RETAINAGE: a.5 % of Completed Work $ 365,907.63 State of: County of: (Column D + E on G703) Subscribed and sworn to before me this day of Notary Public: My Commission expires: 5/1/2024 Total in Column I of G703) $ 365,907.63 ENGINEER'S CERTIFICATE FOR PAYMENT 6.TOTAL EARNED LESS RETAINAGE $ 6,952,245.01 In accordance with the Contract Documents, based on on-site observations and the data (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 5+6 from prior Certificate) $ $6,589,535.01 comprising the application, the Engineer certifies to the Owner that to the best of the Engineer's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor 8. CURRENT PAYMENT DUE $ 362,710.00 is entitled to payment of the AMOUNT CERTIFIED. 9. BALANCE TO FINISH, NOT INCLUDING RETAINAGE $ 9,496,585.99 (Line 3 less Line 4) AMOUNT CERTIFIED ....................... $ CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS (Attach explanation if amount certified differs from the amount applied. Initial all figures on this Total changes approved Application and onthe Continuation Sheet that are changed to conform with the amount certified.) in previous months by Owner ENGINEER: Digitally signed by Ash HammerbeckDN: C=US, Total approved this Month $86,538.63 Ash Hammerbeck E=ash.hammerbeck@stantec.com, By: CN=Ash Hammerbeck Date: Date: 2024.05.01 13:29:50-05'00' TOTALS $86,538.63 $0.00 This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the NET CHANGES by Change Order $86,538 3 Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. APPROVED BY OWNER ACCEPTED BY AGENCY AIA DOCUMENT G702 · APPLICATION AND CERTIFICATION FOR PAYMENT · 1992 EDITION · AIA · ©1992 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, DC 20006-5292 Users may obtain validation of this document by requesting a completed AIA Document D401 - Certi1fication of Document's Authenticity from the Licensee. 362,710.00 1 CONTINUATION SHEET AIA DOCUMENT G703 AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO: 12 Contractor's signed certification is attached. APPLICATION DATE: 05/01/24 In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 04/30/24 Use Column I on Contracts where variable retainage for line items may apply. ENGINEER'S PROJECT NO: 173420014 A B C D E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE NO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G ÷ C) TO FINISH (IF VARIABLE APPLICATION STORED AND STORED (C - G) RATE) (D + E) (NOT IN TO DATE D OR E) (D+E+F) 1 Insurance $100,000.00 $100,000.00 $100,000.00 100.00% 2 Bonds $100,000.00 $100,000.00 $100,000.00 100.00% 3 Mobilization $350,000.00 $350,000.00 $350,000.00 100.00% 4 Demobilization $50,000.00 $50,000.00 5 Supervision $220,000.00 $140,000.00 $10,000.00 $150,000.00 68.18% $70,000.00 6 Layout/Surveying $15,000.00 $10,500.00 $800.00 $11,300.00 75.33% $3,700.00 7 Testing $25,000.00 $18,000.00 $1,000.00 $19,000.00 76.00% $6,000.00 8 Temporary Facilities $20,000.00 $14,000.00 $2,000.00 $16,000.00 80.00% $4,000.00 9 Winter Conditions $50,000.00 $45,000.00 $3,000.00 $48,000.00 96.00% $2,000.00 10 Safety $10,000.00 $5,000.00 $500.00 $5,500.00 55.00% $4,500.00 11 Weekly Cleanup (Labor) $10,000.00 $5,000.00 $500.00 $5,500.00 55.00% $4,500.00 12 Weekly Cleanup (Material) $10,000.00 $5,000.00 $500.00 $5,500.00 55.00% $4,500.00 13 Final Facility Cleaning (L & M) $5,000.00 $5,000.00 14 Disinfection (L & M) $15,000.00 $15,000.00 15 Final System Startup $5,000.00 $5,000.00 16 Allowances $50,000.00 $50,000.00 17 Capital Purchase Agency Agreement Compliance $1,000.00 $1,000.00 18 Facility Record Documents $500.00 $500.00 19 Building Earthwork (L & M) $450,000.00 $425,000.00 $5,000.00 $430,000.00 95.56% $20,000.00 20 Watertightness Testing (L&M) $20,000.00 $12,000.00 $12,000.00 60.00% $8,000.00 21 Structural Testing & Special Inspections (L&M) $25,000.00 $22,000.00 $1,000.00 $23,000.00 92.00% $2,000.00 22 Concrete: General Conditions (L) $100,000.00 $90,000.00 $1,000.00 $91,000.00 91.00% $9,000.00 23 Concrete: General Conditions (M) $100,000.00 $90,000.00 $1,000.00 $91,000.00 91.00% $9,000.00 24 Footings (L) $15,000.00 $15,000.00 25 Footings (M) $25,000.00 $25,000.00 26 Waterstop (L) $20,000.00 $20,000.00 $20,000.00 100.00% 27 Waterstop (M) $20,000.00 $20,000.00 $20,000.00 100.00% 28 Detention Tank Walls (L) $80,000.00 $80,000.00 $80,000.00 100.00% 29 Detention Tank Walls (M) $80,000.00 $80,000.00 $80,000.00 100.00% 30 Detention Tank Base Slab (L) $70,000.00 $70,000.00 $70,000.00 100.00% 31 Detention Tank Base Slab (M) $70,000.00 $70,000.00 $70,000.00 100.00% 32 Filter Room Base Slab (L) $90,000.00 $90,000.00 $90,000.00 100.00% 33 Filter Room Base Slab (M) $90,000.00 $90,000.00 $90,000.00 100.00% 34 Filter Room Walls (L) $70,000.00 $70,000.00 $70,000.00 100.00% 35 Filter Room Walls (M) $70,000.00 $70,000.00 $70,000.00 100.00% 36 Lower Level Base Slab (L) $130,000.00 $130,000.00 $130,000.00 100.00% 37 Lower Level Base Slab (M) $130,000.00 $130,000.00 $130,000.00 100.00% 1 CONTINUATION SHEET AIA DOCUMENT G703 AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO: 12 Contractor's signed certification is attached. APPLICATION DATE: 05/01/24 In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 04/30/24 Use Column I on Contracts where variable retainage for line items may apply. ENGINEER'S PROJECT NO: 173420014 A B C D E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE NO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G ÷ C) TO FINISH (IF VARIABLE APPLICATION STORED AND STORED (C - G) RATE) (D + E) (NOT IN TO DATE D OR E) (D+E+F) 38 Main Level Base Slab (L) $90,000.00 $90,000.00 $90,000.00 100.00% 39 Main Level Base Slab (M) $90,000.00 $90,000.00 $90,000.00 100.00% 40 Main Level Walls (L) $80,000.00 $50,000.00 $30,000.00 $80,000.00 100.00% 41 Main Level Walls (M) $80,000.00 $60,000.00 $20,000.00 $80,000.00 100.00% 42 Upper Level Concrete Decks (L) $130,000.00 $40,000.00 $70,000.00 $110,000.00 84.62% $20,000.00 43 Upper Level Concrete Decks (M) $130,000.00 $60,000.00 $50,000.00 $110,000.00 84.62% $20,000.00 44 Topping Slabs (L) $40,000.00 $10,000.00 $5,000.00 $15,000.00 37.50% $25,000.00 45 Topping Slabs (M) $40,000.00 $15,000.00 $5,000.00 $20,000.00 50.00% $20,000.00 46 Sidewalks (L & M) $10,000.00 $10,000.00 47 Misc. Walls (L) $5,000.00 $5,000.00 48 Misc. Walls (M) $5,000.00 $5,000.00 49 Building Reinforcing Steel (L) $60,000.00 $60,000.00 $60,000.00 100.00% 50 Building Reinforcing Steel (M) $60,000.00 $60,000.00 $60,000.00 100.00% 51 Precast Plank – (L) $25,000.00 $25,000.00 52 Precast Plank – (M) $100,000.00 $100,000.00 53 Rub/Patch Walls (L & M) $40,000.00 $10,000.00 $3,000.00 $13,000.00 32.50% $27,000.00 54 Misc. Concrete (L & M) $5,000.00 $5,000.00 55 Water Cure (L & M) $5,000.00 $4,500.00 $500.00 $5,000.00 100.00% 56 Clearwell Bottom Slab (L) $80,000.00 $80,000.00 $80,000.00 100.00% 57 Clearwell Bottom Slab (M) $80,000.00 $80,000.00 $80,000.00 100.00% 58 Clearwell Walls (L) $80,000.00 $80,000.00 $80,000.00 100.00% 59 Clearwell Walls (M) $80,000.00 $80,000.00 $80,000.00 100.00% 60 Clearwell Deck (L) $80,000.00 $80,000.00 $80,000.00 100.00% 61 Clearwell Deck (M) $80,000.00 $80,000.00 $80,000.00 100.00% 62 Clearwell Reinforcing Steel (L) $60,000.00 $60,000.00 $60,000.00 100.00% 63 Clearwell Reinforcing Steel (M) $60,000.00 $60,000.00 $60,000.00 100.00% 64 Backwash Tank Bottom Slab (L) $60,000.00 $60,000.00 $60,000.00 100.00% 65 Backwash Tank Bottom Slab (M) $60,000.00 $60,000.00 $60,000.00 100.00% 66 Backwash Tank Walls (L) $70,000.00 $70,000.00 $70,000.00 100.00% 67 Backwash Tank Walls (M) $70,000.00 $70,000.00 $70,000.00 100.00% 68 Backwash Tank Deck (L) $50,000.00 $50,000.00 $50,000.00 100.00% 69 Backwash Tank Deck (M) $50,000.00 $50,000.00 $50,000.00 100.00% 70 Backwash Tank Reinforce Steel (L) $40,000.00 $40,000.00 $40,000.00 100.00% 71 Backwash Tank Reinforce Steel(M) $40,000.00 $40,000.00 $40,000.00 100.00% 72 Concrete Outfall Structure (L) $5,000.00 $5,000.00 73 Concrete Outfall Structure (M) $5,000.00 $5,000.00 74 Masonry: General Conditions (L) $15,000.00 $3,000.00 $3,000.00 20.00% $12,000.00 1 CONTINUATION SHEET AIA DOCUMENT G703 AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO: 12 Contractor's signed certification is attached. APPLICATION DATE: 05/01/24 In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 04/30/24 Use Column I on Contracts where variable retainage for line items may apply. ENGINEER'S PROJECT NO: 173420014 A B C D E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE NO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G ÷ C) TO FINISH (IF VARIABLE APPLICATION STORED AND STORED (C - G) RATE) (D + E) (NOT IN TO DATE D OR E) (D+E+F) 75 Masonry: General Conditions (M) $125,000.00 $25,000.00 $25,000.00 20.00% $100,000.00 76 Masonry: Exterior (L) $225,000.00 $225,000.00 77 Masonry: Exterior (M) $150,000.00 $150,000.00 78 Cavity Wall Insulation (L) $10,000.00 $10,000.00 79 Cavity Wall Insulation (M) $10,000.00 $10,000.00 80 Masonry: Interior (L) $65,000.00 $8,000.00 $8,000.00 12.31% $57,000.00 81 Masonry: Interior (M) $65,000.00 $8,000.00 $8,000.00 12.31% $57,000.00 82 Metals: General Conditions (L) $15,000.00 $6,500.00 $1,000.00 $7,500.00 50.00% $7,500.00 83 Metals: General Conditions (M) $175,000.00 $102,500.00 $25,000.00 $127,500.00 72.86% $47,500.00 84 Exterior Handrails/Stairs/Ladders (L & M) $25,000.00 $25,000.00 85 Interior Handrails/Stairs/Ladders (L&M) $45,000.00 $45,000.00 86 Metal Grating (L) $25,000.00 $25,000.00 87 Misc. Metals (L) $25,000.00 $25,000.00 88 Interior Access Hatches (L & M) $5,000.00 $5,000.00 89 Exterior Access Hatches (L & M) $5,000.00 $5,000.00 90 Wood Trusses (L) $20,000.00 $20,000.00 91 Wood Trusses (M) $30,000.00 $30,000.00 92 Rough Carpentry (L) $65,000.00 $65,000.00 93 Rough Carpentry (M) $35,000.00 $35,000.00 94 Finish Carpentry (L) $15,000.00 $15,000.00 95 Finish Carpentry (M) $15,000.00 $15,000.00 96 Plastic Fabrication (L) $1,500.00 $1,500.00 97 Plastic Fabrication (M) $1,500.00 $1,500.00 98 Fiberglass Grating (L) $8,500.00 $8,500.00 99 Fiberglass Grating (M) $25,000.00 $25,000.00 100 Dampproofing (L & M) $45,000.00 $45,000.00 101 Membrane Waterproofing (L&M) $125,000.00 $110,000.00 $110,000.00 88.00% $15,000.00 102 Fluid Applied Waterproofing (L & M) $45,000.00 $45,000.00 103 Clearwell Insulation (L & M) $35,000.00 $35,000.00 $35,000.00 100.00% 104 Backwash Tank Insulation (L & M) $35,000.00 $35,000.00 $35,000.00 100.00% 105 Building Perimeter Insulation (L & M) $35,000.00 $15,000.00 $15,000.00 42.86% $20,000.00 106 Translucent Wall Panels (L & M) $45,000.00 $45,000.00 107 Fiber Cement Siding (L&M) $45,000.00 $45,000.00 108 TPO Roofing (L&M) $181,000.00 $181,000.00 109 Firestopping (L & M) $5,000.00 $5,000.00 110 Metal Roofing (L & M) $125,000.00 $125,000.00 111 Metal Roofing Flashing & Trim (L&M) $15,000.00 $15,000.00 1 CONTINUATION SHEET AIA DOCUMENT G703 AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO: 12 Contractor's signed certification is attached. APPLICATION DATE: 05/01/24 In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 04/30/24 Use Column I on Contracts where variable retainage for line items may apply. ENGINEER'S PROJECT NO: 173420014 A B C D E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE NO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G ÷ C) TO FINISH (IF VARIABLE APPLICATION STORED AND STORED (C - G) RATE) (D + E) (NOT IN TO DATE D OR E) (D+E+F) 112 Snow Retention System (L&M) $5,000.00 $5,000.00 113 Joint Sealers (L & M) $35,000.00 $35,000.00 114 Steel Doors and Frames (L) $25,000.00 $25,000.00 115 Steel Doors and Frames (M) $45,000.00 $45,000.00 116 FRP Doors and Frames (L) $7,000.00 $7,000.00 117 FRP Doors and Frames (M) $45,000.00 $45,000.00 118 Door Hardware (L&M) $20,000.00 $20,000.00 119 Overhead Doors (L&M) $27,000.00 $27,000.00 120 Painting (L&M) $264,000.00 $264,000.00 121 Windows (L & M) $25,000.00 $25,000.00 122 Gypsum Drywall (L & M) $5,000.00 $5,000.00 123 Acoustical Ceilings (L & M) $3,500.00 $3,500.00 124 Floor Treatment (L&M) $1,500.00 $1,500.00 125 Concrete and Masonry Sealer (L) $1,500.00 $1,500.00 126 Concrete and Masonry Sealer (M) $1,500.00 $1,500.00 127 Painting (L) $500.00 $500.00 128 Painting (M) $500.00 $500.00 129 Louvers/Vents (L & M) $13,000.00 $13,000.00 130 Signs (L & M) $5,000.00 $5,000.00 131 Subgrade Preparation (L) $15,000.00 $15,000.00 132 Aggregate Base (L & M) $25,000.00 $25,000.00 133 Site Preparation (L & M) $15,000.00 $15,000.00 134 Underground Water Main (L & M) $350,000.00 $235,000.00 $20,000.00 $255,000.00 72.86% $95,000.00 135 Water Main Valves and Hydrant (L & M) $35,000.00 $35,000.00 $35,000.00 100.00% 136 Storm Sewer (L&M) $125,000.00 $125,000.00 137 Sanitary Sewer (L & M) $350,000.00 $350,000.00 $350,000.00 100.00% 138 Irrigation (L&M) $25,000.00 $25,000.00 139 Dewatering (L&M) $50,000.00 $50,000.00 $50,000.00 100.00% 140 Erosion & Sediment Control (L&M) $5,000.00 $5,000.00 $5,000.00 100.00% 141 Riprap (L&M) $5,000.00 $5,000.00 142 Flexible Paving (L&M) $95,000.00 $95,000.00 143 Concrete Paving (L&M) $35,000.00 $35,000.00 144 Concrete Curb & Gutter (L&M) $25,000.00 $25,000.00 145 Pavement Markings (L&M) $2,000.00 $2,000.00 146 Fences & Gates (L&M) $20,000.00 $20,000.00 147 Seeding & Restoration (L&M) $35,000.00 $35,000.00 148 Vegetation Establishment & Maintenance (L&M) $5,000.00 $5,000.00 1 CONTINUATION SHEET AIA DOCUMENT G703 AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO: 12 Contractor's signed certification is attached. APPLICATION DATE: 05/01/24 In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 04/30/24 Use Column I on Contracts where variable retainage for line items may apply. ENGINEER'S PROJECT NO: 173420014 A B C D E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE NO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G ÷ C) TO FINISH (IF VARIABLE APPLICATION STORED AND STORED (C - G) RATE) (D + E) (NOT IN TO DATE D OR E) (D+E+F) 149 Plants (L&M) $35,000.00 $35,000.00 150 Filter Equipment (L) $50,000.00 $50,000.00 151 Filter Equipment (M) $850,000.00 $70,352.64 $70,352.64 8.28% $779,647.36 152 Filter Controls (L) $50,000.00 $50,000.00 153 Filter Controls (M) $50,000.00 $50,000.00 154 Filter System Startup $2,500.00 $2,500.00 155 Filter Equipment O&M’s $500.00 $500.00 156 High Service Pumps (L) $15,000.00 $15,000.00 157 High Service Pumps (M) $150,000.00 $150,000.00 158 High Service Pumps O&M’s $500.00 $500.00 159 High Service Pumps Testing and Startup $2,500.00 $2,500.00 160 Backwash Pump (L) $5,000.00 $5,000.00 161 Backwash Pump (M) $55,000.00 $55,000.00 162 Backwash Pump Testing and Startup $2,500.00 $2,500.00 163 Backwash Pump O&M’s $500.00 $500.00 164 Well Pump (L) $5,000.00 $5,000.00 165 Well Pump (M) $45,000.00 $30,000.00 $30,000.00 66.67% $15,000.00 166 Well Pump Testing and Startup $5,000.00 $5,000.00 167 Well Pump O&M’s $500.00 $500.00 168 Valve Vault (L) $15,000.00 $15,000.00 169 Valve Vault (M) $15,000.00 $15,000.00 170 Pre-Engineered Building (L) $15,000.00 $15,000.00 171 Pre-Engineered Building (M) $450,000.00 $450,000.00 172 Submersible Pumps (L) $5,000.00 $5,000.00 173 Submersible Pumps (M) $20,000.00 $20,000.00 174 Submersible Pumps Testing and Startup $500.00 $500.00 175 Submersible Pumps O&M's $250.00 $250.00 176 Potassium Permanganate Feed Equipment (L) $5,000.00 $5,000.00 177 Potassium Permanganate Equipment (M) $20,000.00 $20,000.00 178 Potassium Permanganate Feed Equipment Startup $1,000.00 $1,000.00 179 Potassium PermanganateEquipment O&M’s $500.00 $500.00 180 Chlorine Gas Feed Equipment (L) $5,000.00 $5,000.00 181 Chlorine Gas Equipment (M) $20,000.00 $20,000.00 182 Chlorine Gas Feed Equipment Startup $1,000.00 $1,000.00 183 Chlorine Gas Equipment O&M’s $500.00 $500.00 184 Polyphosphate Feed Equipment (L) $5,000.00 $5,000.00 185 Polyphosphate Feed Equipment (M) $20,000.00 $20,000.00 1 CONTINUATION SHEET AIA DOCUMENT G703 AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO: 12 Contractor's signed certification is attached. APPLICATION DATE: 05/01/24 In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 04/30/24 Use Column I on Contracts where variable retainage for line items may apply. ENGINEER'S PROJECT NO: 173420014 A B C D E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE NO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G ÷ C) TO FINISH (IF VARIABLE APPLICATION STORED AND STORED (C - G) RATE) (D + E) (NOT IN TO DATE D OR E) (D+E+F) 186 Polyphosphate Feed Equipment Startup $1,000.00 $1,000.00 187 Polyphosphate Feed Equipment O&M’s $500.00 $500.00 188 Fluoride Feed Equipment (L) $5,000.00 $5,000.00 189 Fluoride Feed Equipment (M) $20,000.00 $20,000.00 190 Fluoride Feed Equipment Startup $1,000.00 $1,000.00 191 Fluoride Feed Equipment O&M’s $500.00 $500.00 192 Initial Supply of Chemicals (L&M) $15,000.00 $15,000.00 193 Blower (L) $5,000.00 $5,000.00 194 Blower (M) $35,000.00 $35,000.00 195 Blower Startup $1,000.00 $1,000.00 196 Blower O&M’s $500.00 $500.00 197 Blower Vibration Tests $250.00 $250.00 198 Cranes, Hoists, Lifting Hooks (L&M) $5,000.00 $2,500.00 $2,500.00 50.00% $2,500.00 199 Window Treatments (L & M) $500.00 $500.00 200 Lab Furniture (L & M) $1,000.00 $1,000.00 201 Magnetic Flow Meters (L&M) $5,000.00 $5,000.00 202 Magnetic Flow Meters Startup $500.00 $500.00 203 Magnetic Flow Meters O&M’s $500.00 $500.00 204 Mechanical: General Conditions $50,000.00 $16,000.00 $2,000.00 $18,000.00 36.00% $32,000.00 205 Metallic Process Pipe/Fittings (L) $850,000.00 $90,000.00 $15,000.00 $105,000.00 12.35% $745,000.00 206 Metallic Process Pipe/Fittings (M) $2,375,000.00 $1,305,000.00 $55,000.00 $1,360,000.00 57.26% $1,015,000.00 207 Plastic Process Piping/Fittings (M) $150,000.00 $150,000.00 208 Plastic Process Piping/Fittings (M) $150,000.00 $150,000.00 209 Pipe Identification (L) $5,000.00 $5,000.00 210 Pipe Identification (M) $5,000.00 $5,000.00 211 Valves and Accessories (L) $25,000.00 $3,000.00 $3,000.00 12.00% $22,000.00 212 Valves and Accessories (M) $85,000.00 $52,500.00 $2,000.00 $54,500.00 64.12% $30,500.00 213 Gauges (L) $5,000.00 $5,000.00 214 Gauges (M) $5,000.00 $5,000.00 215 Record Plan Process Drawings $250.00 $250.00 216 Pipe Insulation (L & M) $35,000.00 $35,000.00 217 Sanitary Below Ground (L) $45,000.00 $45,000.00 $45,000.00 100.00% 218 Sanitary Below Ground (M) $45,000.00 $45,000.00 $45,000.00 100.00% 219 Sanitary Above Ground (L) $55,000.00 $6,000.00 $6,000.00 10.91% $49,000.00 220 Sanitary Above Ground (M) $55,000.00 $12,000.00 $12,000.00 21.82% $43,000.00 221 Facility Storm Drainage (L) $35,000.00 $25,000.00 $25,000.00 71.43% $10,000.00 222 Facility Storm Drainage (M) $35,000.00 $35,000.00 $35,000.00 100.00% 1 CONTINUATION SHEET AIA DOCUMENT G703 AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO: 12 Contractor's signed certification is attached. APPLICATION DATE: 05/01/24 In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 04/30/24 Use Column I on Contracts where variable retainage for line items may apply. ENGINEER'S PROJECT NO: 173420014 A B C D E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE NO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G ÷ C) TO FINISH (IF VARIABLE APPLICATION STORED AND STORED (C - G) RATE) (D + E) (NOT IN TO DATE D OR E) (D+E+F) 223 Water Piping (L) $45,000.00 $45,000.00 224 Water Piping (M) $45,000.00 $5,000.00 $5,000.00 11.11% $40,000.00 225 Clean-Outs (L) $2,500.00 $1,500.00 $1,500.00 60.00% $1,000.00 226 Clean-Outs (M) $2,500.00 $2,500.00 $2,500.00 100.00% 227 Floor Drains (L) $5,000.00 $3,500.00 $500.00 $4,000.00 80.00% $1,000.00 228 Floor Drains (M) $15,000.00 $15,000.00 $15,000.00 100.00% 229 Wall Hydrants (L) $5,000.00 $5,000.00 230 Wall Hydrants (M) $5,000.00 $5,000.00 231 Plumbing Fixtures (L) $5,000.00 $5,000.00 232 Plumbing Fixtures (M) $15,000.00 $15,000.00 233 Sump Pumps (L) $15,000.00 $11,000.00 $500.00 $11,500.00 76.67% $3,500.00 234 Sump Pumps (M) $25,000.00 $19,000.00 $19,000.00 76.00% $6,000.00 235 Water Heaters (L) $5,000.00 $5,000.00 236 Water Heaters (M) $25,000.00 $25,000.00 237 Sample Taps, Lines and Valves (L) $5,000.00 $5,000.00 238 Sample Taps, Lines and Valves (M) $5,000.00 $5,000.00 239 Record Plumbing Drawings $250.00 $250.00 240 Sheet Metal (L) $155,000.00 $155,000.00 241 Sheet Metal (M) $25,000.00 $25,000.00 242 Chimneys (L) $5,000.00 $5,000.00 243 Chimneys (M) $5,000.00 $5,000.00 244 Dampers (L) $5,000.00 $5,000.00 245 Dampers (M) $5,000.00 $5,000.00 246 Duct Insulation (L & M) $25,000.00 $25,000.00 247 Grilles/Registers/Diffusers (L) $5,000.00 $5,000.00 248 Grilles/Registers/Diffusers (M) $5,000.00 $5,000.00 249 Fans (L) $5,000.00 $5,000.00 250 Fans (M) $5,000.00 $5,000.00 251 Fans Startup $250.00 $250.00 252 Fans O & M Manuals $250.00 $250.00 253 Rooftop Units (L) $5,000.00 $5,000.00 254 Rooftop Units (M) $25,000.00 $25,000.00 255 Unit Heaters (L) $5,000.00 $5,000.00 256 Unit Heaters (M) $25,000.00 $25,000.00 257 Unit Heaters Startup $250.00 $250.00 258 Unit Heaters O & M Manuals $250.00 $250.00 259 Dehumidifier (L) $50.00 $50.00 1 CONTINUATION SHEET AIA DOCUMENT G703 AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO: 12 Contractor's signed certification is attached. APPLICATION DATE: 05/01/24 In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 04/30/24 Use Column I on Contracts where variable retainage for line items may apply. ENGINEER'S PROJECT NO: 173420014 A B C D E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE NO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G ÷ C) TO FINISH (IF VARIABLE APPLICATION STORED AND STORED (C - G) RATE) (D + E) (NOT IN TO DATE D OR E) (D+E+F) 260 Dehumidifier (M) $50.00 $50.00 261 Dehumidifier O&M’s $50.00 $50.00 262 Dehumidifier Start Up $50.00 $50.00 263 Temperature Control (L & M) $15,000.00 $15,000.00 264 Temperature Controls Startup $5,000.00 $5,000.00 265 Temperature Controls O&M’s $250.00 $250.00 266 Record HVAC Drawings $250.00 $250.00 267 Electrical: General Conditions $300,000.00 $51,000.00 $2,000.00 $53,000.00 17.67% $247,000.00 268 Temporary Electrical $50,000.00 $50,000.00 $50,000.00 100.00% 269 Plant Controls (L) $65,000.00 $65,000.00 270 Plant Controls (M) $125,000.00 $125,000.00 271 Interior Fixtures and Lamps (L) $22,000.00 $22,000.00 272 Interior Fixtures and Lamps (M) $35,000.00 $35,000.00 273 Exterior Fixtures and Lamps (L) $5,000.00 $5,000.00 274 Exterior Fixtures and Lamps (M) $10,000.00 $10,000.00 275 Distribution Equipment (L) $125,000.00 $125,000.00 276 Distribution Equipment (M) $500,000.00 $78,000.00 $78,000.00 15.60% $422,000.00 277 Branch/Feeder Circuits (L) $40,000.00 $20,000.00 $20,000.00 50.00% $20,000.00 278 Branch/Feeder Circuits (M) $25,000.00 $12,500.00 $12,500.00 50.00% $12,500.00 279 Generator (L) $10,000.00 $10,000.00 280 Generator (M) $125,000.00 $125,000.00 281 Fire Alarm (L&M) $1,000.00 $1,000.00 282 Security (L&M) $15,000.00 $15,000.00 283 Telephone (L&M) $5,000.00 $5,000.00 284 Card Access System (L&M) $15,000.00 $15,000.00 285 Plant Controls (L) $35,000.00 $35,000.00 286 Plant Controls (M) $125,000.00 $125,000.00 287 Computer Equipment (L&M) $70,000.00 $70,000.00 288 Electrical Record Drawings $500.00 $500.00 289 Plant Controls (M) $5,000.00 $5,000.00 290 Remote Site RTU’s (L) $5,000.00 $5,000.00 291 Remote Site RTU’s (M) $5,000.00 $5,000.00 292 Facility Controls Startup (L&M) $5,000.00 $5,000.00 293 Record Plant Control Documents $500.00 $500.00 294 Record Electrical Conduit and Wire Drawings $500.00 $500.00 295 Change Orders $86,538.63 $13,000.00 $2,000.00 $15,000.00 17.33% $71,538.63 1 CONTINUATION SHEET AIA DOCUMENT G703 AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO: 12 Contractor's signed certification is attached. APPLICATION DATE: 05/01/24 In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 04/30/24 Use Column I on Contracts where variable retainage for line items may apply. ENGINEER'S PROJECT NO: 173420014 A B C D E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE NO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G ÷ C) TO FINISH (IF VARIABLE APPLICATION STORED AND STORED (C - G) RATE) (D + E) (NOT IN TO DATE D OR E) (D+E+F) GRAND TOTALS $16,814,738.63 $6,936,352.64 $381,800.00 $0.00 $7,318,152.64 $9,496,585.99 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's Authenticity STAFF REPORT Agenda Item: 7h. Council Meeting May 9, 2024 Prepared By Lieutenant Burns Topic Waiver Request for Amplified Sound – 7205 Brockton Lane, Lions Park. June 1, August 24, September 7, 2024. Action Required Approval Summary Corcoran Lions is requesting a Wavier for amplified sound at Corcoran Lions Park, 7205 Brockton Lane, on Saturday, June 1, 2024, Saturday, August 24, 2024, and September 7, 2024. Request is for amplified sound until 12:00AM on Saturday June 1, 2024 (Tractor Pull), Saturday August 24, 2024 (NTPA Tractor Pull) September 7, 2024 ( Demo Derby ). Anticipated event completions are around 10:00PM but applicant is asking for exemption until 12:00AM for unforeseen weather or mechanical delays. If an event is cancelled due to weather, a waiver would apply to the scheduled makeup date. These are long standing public events used for community fundraising for the Corcoran Lions. If approved, the gathering may be shut down for public safety reasons or exceeding past the approved time. At this point the application was approved as submitted by the operations group of Public Safety, Code Enforcement and Public Works. Financial/Budget N/A Options Authorize a waiver for amplified sound until 12:00AM on Saturday, June 1, 2024, Saturday, August 24, 2024, and September 7, 2024. Deny a waiver for amplified sound until 12:00AM on Saturday, June 1, 2024, Saturday, August 24, 2024, and September 7, 2024. Council Action Authorize a waiver for amplified sound until 12:00AM on Saturday, June 1, 2024, Saturday August 24, 2024, and September 7, 2024. Attachments None STAFF REPORT Agenda Item: 7i. Council Meeting May 9, 2024 Prepared By Kevin Mattson, Pat Meister Topic Equipment Purchase – Skid Loaders Action Required Approval Summary Prior to 2013, the Public Works Department had two front-end loaders and one skid loader. A change was made to eliminate one of the more expensive front-end loaders and add a less expensive skid loader with tracks, capable of doing the work needed for the department the additional front-end loader provided. In 2014, the City Council approved a plan to update the skid loaders annually, which is less expensive than replacing them later in the life cycle. The City budgets to replace the skid loaders annually from the Landscape/Ditching and Park Maintenance funds. It is requested the Council approve the purchase of the skid loaders. Financial/Budget The cost for the equipment is $2,000 each ($4,000 total); total pricing remained the same for 2024. Quotes attached to this report are based upon state contract pricing. An estimated cost breakdown comparing annual replacement versus retaining the equipment for 5 years is detailed below. Prior assistance with the estimation of maintenance and replacement costs was provided by the staff at Bobcat. 1. Replace annually: Average annual cost is $2,000 annually. a. Annual cost of $2,000 for upgrading b. No maintenance cost other than oil change due to warranty 2. Retain for five years: $17,100 or $3,420 annually. a. Upgrade cost after five years estimated at $12,500. i. Average annual depreciation value is $500 more than purchase price ($2,500) ii. This estimate is very conservative, cost could reach $25,000. b. Requires replacement tires/cutting edge at year 2 or 3 estimated at $2,000 c. Annual maintenance after year one estimated at $650 a year i. Filters alone cost $500 annually Options 1. Approve the purchase and trade of the skid loaders as recommended. 2. Decline to approve the purchase and trade of the skid loaders. Recommendation Approve the purchase and trade of the skid loaders as recommended. Page 2 Council Action Consider a motion to approve the purchase and trade of the skid loaders as recommended. Attachments 1. Quote – T770 Bobcat Skid Loader 2. Quote – T66 Bobcat Skid Loader GENERATED 5/03/2024 AT 9:17:36 AM BY Matt Morrison | CREATED 05/02/2024 03:40:53 PM 1 of 1 14833 164th Ave Big Lake, MN 55309 (763) 263-0505 Sales Order 77141 SALESPERSON Matt Morrison matt.morrison@rtlequipment.com SHIP TO CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 BILL TO (#637814) () AUTO-SEND) CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 CUST PO SHIP OUT Will Call DROP SHIP No #PART DESCRIPTION QTY B/O FILLED RATE EXT 1 T770 (MIS) T770 80" HD Bucket 1.00 78,200.00 78,200.00 2 TRADE-IN (RTL) TRADE-IN QUOTE ITEM 1.00 -76,200.00 -76,200.00 PAYMENT DETAILS DATE AMT COMMENTS SUBTOTAL 2,000.00 TOTAL 2,000.00 PAYMENTS 0.00 BALANCE DUE 2,000.00 ACCEPTANCE:DATE: When signed by Customer, this Sales Order creates a binding noncancelable obligation of Customer. Customer shall make payment in full of amounts due hereunder within 15 business days. If Customer fails to make timely payment, RTL may, in its sole discretion, elect to cancel this Sales Order by making written notice of such cancellation to Customer. Agenda Attachment Item: 7i1. GENERATED 4/30/2024 AT 1:48:49 PM BY Matt Morrison | CREATED 04/30/2024 01:48:28 PM 1 of 1 14833 164th Ave Big Lake, MN 55309 (763) 263-0505 Sales Order 69353 SALESPERSON Max Ditty max.ditty@rtlequipment.com SHIP TO CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 BILL TO (#637814) () AUTO-SEND) CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 CUST PO SHIP OUT Will Call DROP SHIP No #PART DESCRIPTION QTY B/O FILLED RATE EXT 1 T66 - P69, C68, WIDE TRACK (BOB) Bobcat T66 - P69, C68, WIDE TRACK. W/ 74" HD BUCKET 1.00 69,076.20 69,076.20 2 BobMS (RTL) BC 1754 - Bobcat SKID LOADER BUCKET SN:041307 74" HD BUCKET 1.00 1,833.21 1,833.21 3 TRADE-IN (RTL) 2023 T66- P69, C68, 16" MULTIBAR TRACKS W/ 74" HD BUCKET 1.00 -67,076.20 -67,076.20 4 TRADE-IN (RTL) 74" HD Bucket w/ Cutting Edge 1.00 -1,833.21 -1,833.21 PAYMENT DETAILS DATE AMT COMMENTS SUBTOTAL 2,000.00 TOTAL 2,000.00 PAYMENTS 0.00 BALANCE DUE 2,000.00 ACCEPTANCE:DATE: When signed by Customer, this Sales Order creates a binding noncancelable obligation of Customer. Customer shall make payment in full of amounts due hereunder within 15 business days. If Customer fails to make timely payment, RTL may, in its sole discretion, elect to cancel this Sales Order by making written notice of such cancellation to Customer. Agenda Attachment Item: 7i2. City of Corcoran May 9, 2024 County of Hennepin State of Minnesota Page 1 of 1 RESOLUTION NO. 2024-46 Motion By: Seconded By: A RESOLUTION RECOGNIZING NATIONAL POLICE WEEK AND POLICE DEPARTMENT STAFF WHEREAS, the City of Corcoran finds it important to recognize the work of the City’s police department; and WHEREAS, National Police Week is May 5-11, 2024; and WHEREAS, as part of National Police Week, efforts are recognized within the City’s police department staff and includes areas of public safety administration, detective, police officers, community service officers, and reserve officers; and WHEREAS, the City recognizes the efforts made enacting the City’s vision and goals while providing protection for the residents of Corcoran, excellent enforcement of Federal and State Statutes and Corcoran City Code, and dedicated community service; and WHEREAS, the City of Corcoran recognizes the time, energy, and dedication, provided by the City’s police department. NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, the City Council hereby honors police department staff and recognizes National Police Week. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 9th day of May, 2024. ________________________________ Tom McKee -- Mayor ATTEST: City Seal ____________________________________ Michelle Friedrich – City Clerk STAFF REPORT Agenda Item: 9a. Council Meeting May 9, 2024 Prepared By Jessica Christensen Buck Topic City Park Planning Action Required Decision Summary Staff has been working with Gabrielle Grinde and the HKGi team on the City Park Remaster. Previous work included a site analysis and concept planning at a staff, Commission, and Council level. Following the April 18, 2024, Parks and Trails Commission meeting and the April 25, 2024, Joint Work Session with Council and the Commission, staff and HKGi feel the project has moved to the Schematic Design phase. As part of Schematic Design, involvement from architectural and civil engineering teams is required to complete surveying, building programming study, wetland delineation, and geotechnical. By completing these tasks, HKGi can further develop, confirm, and refine amenity locations/costs associated. Included on the attached Scope of Work proposed by HKGi, Phase 1: Schematic Design also includes locating trail corridors, access, and schematic design package for the full buildout of the first phase of park improvements. Having received feedback on the concept plans from the Parks and Trails Commission, as well as City Council members, staff is requesting Council consider a motion to approve the items listed in Phase 1: Schematic Design to continue progressing with the project timeline listed on the Scope of Work. Financial/Budget Estimated costs from the Scope of Work reflect proposed fees of $175,025. This assumes Civil, Survey, Structural, Architectural, Electrical, and mechanical engineering will be incorporated as sub-consultant services within HKGi’s primary scope of work. Staff discussed utilizing the City’s engineering consultant, Stantec, for tasks such as survey and wetland delineation, should it be more economical. Recommendation Approve staff proceed with Phase 1: Schematic Design of City Park as described in 9a1. Scope of Work. Council Action 1. Approve staff to proceed with Phase 1: Schematic Design of City Park as described in the Scope of Work. To include completion of the following, utilizing Stantec or a subcontractor through HKGi: a)Survey and staking b)Geotechnical c) Building programming study (Architect) d) Wetland delineation 2.Approve staff proceed with specific areas of Phase 1: Schematic Design. Page 2 3. Provide alternative direction to staff. Attachments 1. Scope of Work – HKGi 2. Project Design Process - HKGi 3. City Park Planning Collaborate. Listen. Explore. Create. 800 Washington Avenue North, Suite 103 Minneapolis, MN 55401 May 2, 2024 TO : JESSICA CHRISTENSEN BUCK CITY OF CORCORAN 8200 COUNTY ROAD 116, CORCORAN, MN 55340 RE: Scope of Work for Corcoran City Park Design & Implementation Dear Jessica, HKGi is pleased to submit the following planning and design services Scope of Work to support the city in the development of Final Schematic Plan and Construction Documents, Bidding Support, and Construction Administration Services for City Park . We understand that City Park is the primary community park in Corcoran, and it serves residents and visitors for daily informal use (play equipment, walking, tennis, picnicking, and ice skating), summer programming (t-ball, baseball, soccer, cricket), and community events. Phase 1 Park improvements will formalize parking, add a new splash pad, playground, pickleball courts, and park pavilion for city use, reconfigure and improve the experience for soccer and tennis, enhance the natural features in the park, and set the stage for future improvements in the years to come. The project has the potential to also incorporate a Three Rivers Park District regional trail and trailhead, which will be determined with ongoing planning and funding conversations with TRPD. The city desires the Phase 1 project to be constructed during 2025 with a construction budget of approximately $7 million. This Scope of Work is based on our recent discussions with staff and elected officials. Our proposed process includes the following meetings: -Weekly updates and coordination meetings with city staff to review project progress and discuss design decisions -Monthly updates to the Parks and Trails Commission (3rd Thursday of the month) -Updates to the City Council as necessary to review the project process and approval for bidding Agenda Attachment Item: 9a1. 5/1/2024 City Park Implementation Scope of Work City of Corcoran Collaborate. Listen. Explore. Create. 2 WORK PLAN: CORCORAN CITY PARK DESIGN & IMPLEMENTATION PHASE 1: SCHEMATIC DESIGN – MAY-JULY 2024 Schematic Design is the process of bringing the ideas in the preferred concept to life by designing the spaces and elements with more detail and exploring how to best site the new facilities within the park. We will further develop, confirm, and define the proposed materials, locations, and estimated costs. We will lead the coordination related to obtaining a site survey, wetland delineations, and geotechnical analysis as necessary. We will lead the coordination related to hiring an architect, to further define and develop the program for the park program/pavilion building. We are assuming that the city will provide direction on which Civil Engineer they would like us to work with on the project. If desired, we can also provide support to bring in engineering for the phase 1 project if that is the intent of the City. Specific tasks included in the Schematic Design phase include: » Confirm City Park phase 1 project scope – based on the current preferred Concept Plan we are assuming this includes the following new facilities: - Parking lot, trails, park program building, picnic pavilion, signature playground, splash pad, pickleball courts, tennis courts - Coordinate planning and design of a TRPD regional trail and trailhead based on existing agreement. » HKGi will coordinate the required Topographical Survey, Wetland Delineations, and Geotechnical Analysis (Soil Borings) as needed to facilitate the phase 1 improvements. » Support staff by coordinating the review and subsequent hiring of an architect to develop design ideas and to confirm the actual space needs of the park program building. We will coordinate the parallel design process for the building to align with the site design process. The building is generally anticipated to include restrooms, indoor event, rental, and programming space, and a potentially attached open air shelter. The building is also anticipated to include room to house the required splash pad mechanical equipment. » Identify and confirm site elements within the Phase 1 schematic layout: - Locate the addition of TRPD regional trail corridor (Diamond Lake Trail) and potential trailhead facility, including review of additional parking demand. Determine the process for trail and trailhead development within the Phase 1 project scope. - Review ped/bike access and road crossings, trail connections to the park; including proposed Hennepin County trails along County roads - Review park programming and events, both existing and proposed, and assess how the proposed layout of the park could better serve these activities now and in the future. - Develop an ongoing project cost estimate and coordinate with staff the available funding and related timing and scope restraints with each funding source. - Coordinate with play vendors to incorporate a signature playground within the phase 1 improvements. » Develop Schematic Design package for the full buildout of the Phase 1 park improvements. - Park Program elements, sizes, and locations (number of courts, size of playground container, size and type of splash pad, size of building, vehicle and pedestrian access points) - Preliminary site grading 5/1/2024 City Park Implementation Scope of Work City of Corcoran Collaborate. Listen. Explore. Create. 3 - Coordination with designated Civil Engineer to determine the alignment and related costs for the extension of water and sewer to the new park building(s). - Coordination with electrical engineer to understand the general approach and related costs for project lighting and electrical program. - Proposed project schedule including all steps required to facilitate the bidding and construction of the phase 1 improvements during the 2025 construction season. - Evaluation of the most efficient and cost-effective approach to bidding the proposed improvements » Optional: Develop 3D model and visualization renderings to better communicate design concepts and ideas to commissions, Council, and the public. Digital modeling would include all phase 1 proposed elements including site work and the proposed building. PHASE 2: DESIGN DEVELOPMENT – AUG-SEPT 2024 Design Development is the process of further developing the Schematic Design by resolving the design, identifying materials, confirming the relationships, enhanced coordination between all project disciplines – Landscape Architecture, Architecture, Civil, Electrical, Mechanical, and Structural Engineering, and determining more specific information about the construction means and methods related to the proposed improvements. As an overall project team, we will look at detailed layouts and three-dimensional relationships of all the elements and related disciplines of the project: » Determine specific direction for site grading and related ponding to define the solutions that most effectively meet watershed standards. » Develop and size the specific utilities connections and extensions across the site to support the proposed building and site features. » Coordinate design and style of the park program building with the architect to coordinate building footprint, grading, access points, exterior gathering spaces, and utilities. » Continue communication with product vendors as needed to evaluate product availability, timing, costs, and installation. » Prepare 60% Drawings, Details, Specifications Outline - Update illustrative plan drawings, and detail drawings as required to communicate preliminary design intent to City Staff and Parks and Trails Commission » Civil/Electrical Engineering Coordination - Review and coordinate stormwater and site and building electrical requirements, coordinate additional potential survey needs, and potential additional soil borings. » Develop 60% Cost Estimate - List sizes and quantities of all proposed materials, furnishings, and products envisioned in the Schematic Design - Continue to update the preliminary cost estimate and evaluate opportunities for potential alternates, evaluate opportunities for direct purchases and City installed work. Align project improvements and phasing with budget constraints. » Project Permitting Coordination: The project team will prepare all necessary permitting documents and applications for the project. Our assumptions are that the project will require a 5/1/2024 City Park Implementation Scope of Work City of Corcoran Collaborate. Listen. Explore. Create. 4 permit from Elm Creek Watershed Management Commission, MPCA, the City of Corcoran and the DNR. Our goal is to have all permits established prior to commencement of construction. PHASE 3: CONSTRUCTION DOCUMENTATION – OCT-DEC 2024 Construction Documentation encompasses the final design decisions, the technical detail, and the instructions for constructing the site as envisioned. Our process involves confirmation and design decisions related to the details of construction, the materials, the details, and the specifications. » Preparation of 100% Drawings, Details, and Specifications - Prepare illustrative plans and detail drawings as required to communicate final design intent to Parks and Trails Commission and City Council. » Develop 100% Cost Estimate - Prepare final estimate of probable project costs and finalize opportunities for phasing, add alternates, direct purchases, and City installed work. » Civil, Electrical, Mechanical, and Structural engineering coordination as needed » Vendor Coordination and City Purchase Order development as needed (shelters, playground, splashpad) » Staff page-turn / Review of Draft Final Plan Set » City Council Meeting to obtain approval to Bid PHASE 4: PROJECT BIDDING & ADMINISTATION – DEC 2024 – FEB 2025 » Prepare and Administer Bidding Documents » Coordinate Bid Posting, Pre-bid Meeting, Review and Award » Facilitate City Direct Vendor Purchasing » Coordinate overall project delivery including building and site development PHASE 5: CONSTRUCTION ADMINISTATION – SUMMER AND FALL 2025 » Coordinate and provide preliminary control points and staking » Shop drawing and Submittal Review » Requests for Information/Change Orders/Project Coordination » Review Pay Applications and recommend payments based on work completed to date » Field Observation, Testing and Reporting, Punchlist, and Warranty Inspections » Project Updates and Staff Communication - Ribbon Cutting 5/1/2024 City Park Implementation Scope of Work City of Corcoran Collaborate. Listen. Explore. Create. 5 PROPOSED FEES: Project design and admin - % of general capital budget 11.50% $ 753,500.00 Overall assumed project budget $ 7,383,500.00* Phases Breakdown of Design Fee by Phase 1 Schematic Design 15% $ 113,025.00 2 Design Development 26% $ 195,910.00 3 Construction Documents 36% $ 271,260.00 4 Project Bidding and Award 5% $ 37,675.00 5 Construction Administration 18% $ 135,630.00 Design and Engineering Subtotal 100% $ 753,500.00 Other Project Costs (Estimated) Survey and Staking $ 32,000.00 Wetland Delineation $ 15,000.00 Soil Borings $ 15,000.00 Materials Testing $ 12,000.00 Other project costs subtotal $ 74,000.00 Total Project Soft Costs $ 827,500.00 *Project budget does not assume contributions from TRPD. PROJECT ASSUMPTIONS: » Proposed Fees assume Civil, Survey, Structural, Architectural, Electrical, and Mechanical engineering will be incorporated as sub-consultant services within HKGi’s primary scope of work. Fees are estimated based on a percentage of the overall project budget. » Proposed Fees will be updated to include the reimbursable amount for the regional trail and trailhead design and construction based on the existing agreement. » Existing available base map information including a new survey base file will be utilized for the design. » Cultural resource related investigations and mitigation is not included in this scope of work and if deemed necessary, the tasks and time required will be reviewed and pre-approved by staff prior to work being completed. » Additional meetings or engagement if required, will be billed hourly in addition to the proposed base fee. » If the project delivery includes a Construction Manager process for the building related improvements, there may be additional administrative fees. SINCERELY, GABRIELLE GRINDE | PLA (MN) PRINCIPAL PROJECT MANAGER GABRIELLE@HKGI.COM 608.852.3370 PAUL PAIGE | PLA (MN) PRESIDENT PPAIGE@HKGI.COM 651.940.5285 Site Analysis Project Programming Concept Planning Preferred Concept Schematic Design Design Development Construction Documentation Bidding & Construction Project opening Project scope (the list of included facilities and general footprint of the project area) and the approved target budget is established. Project Design Process: Corcoran City Park What is the goal of the project? What problem are we trying to solve? What could the park support that we are not currently programming today? Park Program Building Program Project Budget Locations & Relationships Priorities Cost Estimating Survey Civil engineering Architect Geotech Determine the Project Delivery Approach Materials Sizing and quantities Vendors and products Utilities Permitting Details Specifications Refined Plans from all Disciplines »Landscape, Architecture, and all Engineering (Civil, Elec, Mech, Structural) Contractor review and award Construction administration »Review and approve submittals and shop drawings »Coordinate materials testing »Review construction progress relative to the contract specifications »Review and approve interim pay requests »Coordination and communication between vendors and project sub-phases »Review site and building for document and specification compliance »Prepare preliminary and final punchlists and ensure that corrections are made Maintenance Operations Programming Coordinate required as-built information and Owner related information regarding operations and maintenance. 30% Design Set 60% Design Set 100% Design Set Physical features and adjacencies Jurisdictional controls - wetlands, steep slopes, land use, easements, natural features. Access and circulation Infrastructure - roads and utilities Agenda Attachment Item: 9a2. WET WET WE T WETWETWETWETWETW E T WETWETWETWETWETWETWET WETWET WETWETWETWETWETWETWETWETWET WETWET WET WETWETWET WET WETWETWETWETWET WET 0 SCALE: 1" = 300'-0" 600'300'150' NORTH Existing Balleld Hockey Rink Pickleball Courts Warming House/ Maintenance Building (4,000 SF) Building/ Pavilion7,500 SF Stormwater inltration Stormwater inltration Amphitheater Regional Trailhead Regional Trail Connection Regional Trail Connection Regional Trail Regional Trail Existing Shelter Basketball Court Tennis Courts Playground Multi-use Fields (U10 Soccer Fields) New Parking Lot Parking Lot Parking Lot Splash Pad Existing Balleld Existing Balleld Corcoran City Park: Preferred Concept DRAFT 04.11.2024 Small Hockey Free Skate 54 52 209 4 Ballelds 4 T-Ball Fields 5 U10 Soccer Fields 315 Parking Stalls Open Field / Event Space Existing Balleld T-Ball Fields Existing Balleld Snyder Field Existing Balleld 56 56 14 13 35 35330’210’ 180’120’180’120’180’120’180’120’180’120’New Trunk Sewer Connection CR 50 CR 10 Existing Sewer/ Water Lines Future Ballelds/ Multi-use Fields Future Ballelds/ Multi-use Fields Agenda Attachment Item: 9a3. STAFF REPORT Agenda Item: 9b. Council Meeting May 9, 2024 Prepared By Michelle Friedrich Topic Appoint/Fill Council Vacancy Action Required Approval Summary Councilmember Alan Schultz issued a resignation notice to the City Council. Council accepted the resignation notice effective April 30, 2024, and declared a vacant Council seat at the April 11, 2024, Council meeting. Councilmember Schultz’ term is set to expire December 31, 2026. Council’s next step is to appoint an applicant and fill the Council vacancy. As Corcoran is a Charter City, and the Charter is silent on the issue, State Statute specifies when a City Council resignation takes place the following steps are applicable: 1. Accept the resignation (Accepted at the April 11 Council Meeting). 2. Declare a vacancy (Completed at the April 11 Council Meeting). 3. Fill the vacancy Minnesota Statue 412.02 subdivision 2a is applicable: Vacancy. Except as otherwise provided in subdivision 2b, a vacancy in an office shall be filled by council appointment until an election is held as provided in this subdivision. In case of a tie vote in the council, the mayor shall make the appointment. If the vacancy occurs before the first day to file affidavits of candidacy for the next regular city election and more than two years remain in the unexpired term, a special election shall be held at or before the next regular city election and the appointed person shall serve until the qualification of a successor elected at a special election to fill the unexpired portion of the term. If the vacancy occurs on or after the first day to file affidavits of candidacy for the regular city election or when less than two years remain in the unexpired term, there need not be a special election to fill the vacancy and the appointed person shall serve until the qualification of a successor. The council must specify by ordinance under what circumstances it will hold a special election to fill a vacancy other than a special election held at the same time as the regular city election. Due the timing of the vacancy taking place prior to the City Council filing period, the Council may appoint someone until a Special Election is held to fill the remaining term. Staff recommends the Special Election be held at the General Election on Tuesday, November 5, 2024, to avoid incurring costs of holding an additional election. There is no specific procedure for the appointment process with the only requirement being that the person appointed be qualified to serve. The process is entirely up to the discretion of the City Council however the attached guidance states “…a City must Page 2 make its best effort to appoint a person to fill a council vacancy and cannot choose to leave a council position vacant until the term expires.” The City Council held an application process to fill the vacancy created by the resignation of Alan Schultz. At the April 25 meeting, Council extended the application period to accept applications through May 8, 2024. As of May 3, a total of three applications have been received. Financial/Budget Not applicable Options 1. Review applications received and appoint an individual who has submitted an application. Recommendation Review applications received and appoint an individual who has submitted an application. Council Action Review applications received and appoint an individual who has submitted an application. Attachments 1. Council Application for Interim Councilmember – Mark Lanterman 2. Council Application for Interim Councilmember – Gerry Tucker 3. Council Application for Interim Councilmember – Kham Lee 4. Vacancies on Statutory City Council City of Corcoran Council Application for Temporary Vacancy April 15, 2024 CITY COUNCIL APPLICATION DUE APRIL 24, 2024 – 4:00 PM The City welcomes you as an applicant for appointment to the City Council. To be considered for appointment, individuals must be eligible to vote in Minnesota, at least 21 years of age on assuming the office, and maintain residency in the City of Corcoran. Please complete the following information, attach extra sheets if necessary, email City Clerk Michelle Friedrich at mfriedrich@corcoranmn.gov or return to City Hall. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY The City is required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to the City Council, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the City Council in determining qualification for appointment to the City Council. Therefore, all of the information will be provided to the City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in forfeiture of a City Council appointment. Please complete the information below: Name: Address: Phone: (h) (w) (c) E-mail: Please answer the following questions (use the back side if more space is needed): 1)How long have you been a Corcoran resident? Continued on the next page… Mark Lanterman 11 years Agenda Attachment Item: 9b1. City of Corcoran Council Application for Temporary Vacancy April 15, 2024 3)Please describe why you feel qualified to serve on the City Council, including any other relevant experience with the issues faced by the City. If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me. Please sign and date this application and return to City Clerk Michelle Friedrich at mfriedrich@corcoranmn.gov or to City Hall located at: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 ______________________________________ _________________ Applicant Signature Date Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. 2) April 18, 2024 -Recently appointed by Arizona Supreme Court to serve on the Court’s AI committee -Appointed by the Minnesota Supreme Court to the Lawyers Professional Responsibility Board for the maximum 6 year term and served as the Chair of the Opinion Committee. -Chair, Corcoran Planning Commision -Having lived in Corcoran for several years, I have developed an appreciation for its unique character and potential. I am motivated by the challenges our city faces, from improving infrastructure to enhancing public safety, and I believe my background and skills equip me to address these issues effectively. !"# $%& #'( )*+&%&,+&- )* ,&%.)*/ '* +"& 0)+# 0'(*1)23!" -I am well-qualified to serve on the City Council due to a combination of my professional background, community involvement, and personal commitment to our city's development and prosperity. -Retired law enforcement with extensive experience working with cities, counties , state, and federal level decision makers. Agenda Attachment Item: 9b3. M i n n e s o t a C i t i e s 1 9oCt o b e r 2 0 0 0 O By Susan Naughton D I D Y O U K N O W ? Vacancies on a Statutory City Council ne of your councilmembers sub- mits a written resignation. What do you do? This article answers some of the most frequently asked questions about vacancies on a statutory city council. State law provides that a council vacancy “shall be filled by council appointment” until a special election, if required, can be held (Minn. Stat. § 412.02, subd. 2a). The language of the state law is mandatory. As a result, a city must make its best effort to appoint a person to fill a council vacancy and cannot choose to leave a council position vacant until the term expires. State law does not require a council vacancy to be advertised. However, it is a good practice to provide some notice to the public before the council makes an appointment. This allows interested persons an opportunity to request consideration. Generally, a person must be a United States citizen, a resident of the city, and at least 21 years old to be eligible for appointment to fill a council vacancy. A city employee can be considered for appointment. However, if a city employee is appointed, it is possible that the two city positions may be incompatible. If a city employee is appointed to an incompatible office, he or she must resign from the other city position. A councilmember can be con- sidered for appointment to fill a council vacancy in the position of mayor as long as the councilmember being considered does not participate in the appointment vote. State law provides that the council makes the appointment to fill a vacancy, except in the case of a tie vote, when the mayor makes the appointment. That means all members of the council, including the mayor, can vote on the appointment. However, the council- member who submitted a written resignation should not participate in the appointment vote. As a practical matter, it may be useful to determine who the candidates for appointment are before voting takes place. As long as at least a quorum of the council is present, a majority vote of those present vacancy occurs before the first day to file as a candidate for the next regular city election and more than two years remain in the unexpired term, the city must hold a special election to fill the council vacancy at or before the next regular city election and the person elected will serve out the remainder of the unexpired term. If the council chooses to hold a special election to fill a vacancy at a time other than at the regular city election, it first must adopt an ordinance specifying the circum- stances under which such an election will be held. If a special election to fill a coun- cil vacancy is held at the same time as the regular city election, the names of the candidates for the council vacancy should be placed on the election ballot under a separate heading indicating it is a special election. The election ballot should state the date the term expires and any other information necessary to distinguish the office. The published and posted election notices should include references to the special elec- tion to fill the council vacancy. Finally, state law provides that the terms of elected city officials begin on the first Monday in January following the election. However, the Minnesota Attorney General has advised that a person elected to fill a council vacancy in a statutory city is eligible to take an oath and assume office any time after receiving an election certificate. Susan Naughton is research attorney with the League of Minnesota Cities. is sufficient to make the appointment. State law does not place any limitation on a mayor’s ability to make an ap- pointment in the case of a tie vote. As a result, a mayor can appoint any quali- fied person willing to fill the vacancy even if that person was not the subject of the original appointment vote. When is a city also required to hold a special election to fill a council vacancy? The answer depends on whether filing has opened for the next regular city election and how long is left in the unexpired portion of the term at the time of the vacancy. If the vacancy occurs on or after the first day to file as a candidate for the next regular city election or if less than two years remain in the unexpired term, the city does not need to hold a special election and the appointed person can serve out the remainder of the unexpired term. If the “The language of the state law is mandatory. As a result, a city must make its best effort to appoint a person to fill a council vacancy and cannot choose to leave a council position vacant until the term expires.” Agenda Attachment Item: 9b4. STAFF REPORT Agenda Item: 9c. Council Meeting May 9, 2024 Prepared By Director Matt Gottschalk Topic K-9 Program Discussion Action Required Authorization and Direction Summary On December 18, 2023, the Corcoran Police Department’s only canine officer, Zeke, was retired from service. At the February 22, 2024, Council meeting the Council was provided with information on Zeke’s service to the community, information on the cost to continue the program with a new dog, and the opportunity to ask questions related to the continuation of the K-9 program. Zeke served the City of Corcoran and surrounding area from 2018-2023 resulting in 193 total deployments. These deployments were for 51 tracks, 117 drug searches, 14 officer safety incidents, 7 article searches, and 4 public safety events. Zeke was also a fixture in the community and a valued member of the city team. Staff reached out to current police officers and interest was expressed in continuing the K-9 program with a new dog. Staff would hold a selection process for interested candidates. The city’s canine trainer recommends continuing with a dual-purpose apprehension and narcotics dog. The next available class begins in August of this year and would result in the selected officer attending handler training for 12 to 13 weeks. The canine squad car is already set up and was recently updated. Financial/Budget The cost of a new dog and handler training is approximately $17,500 (not including wages). There would also be approximately $2,000 in additional costs to prepare the dog and handler (vet visits and equipment). Staff believe that the city could likely receive $7,500 in grant money to offset some of the cost. The remaining $12,000 could be paid for from the city’s state public safety money allocated last December. There would also be 12 to 13 weeks of staff time for the new handler to attend training. Options 1. Consider a motion to authorize staff to continue the department’s canine program, select a qualified police officer candidate, apply for any available grant funding, and utilize public safety aid funding for the balance of the program costs up to $20,000. 2. Provide staff with other direction. Staff Report—May 9, 2024 Council Meeting Prepared by Director Gottschalk Page 2 Recommendation Consider a motion to authorize staff to continue the department’s canine program, select a qualified police officer candidate, apply for any available grant funding, and utilize public safety aid funding for the balance of the program costs up to $20,000. Council Action 1. Consider a motion to authorize staff to continue the department’s canine program, select a qualified police officer candidate, apply for any available grant funding, and utilize public safety aid funding for the balance of the program costs up to $20,000. Attachments None STAFF REPORT Agenda Item: 10a. Council Meeting May 9, 2024 Prepared By Director Matt Gottschalk Topic State Public Safety Aid Funds Action Required Direction and Authorization Summary The State of Minnesota 2023 omnibus tax bill included $210 million dollars in one-time public safety aid that was distributed to cities on December 26, 2023. The City of Corcoran received $292,669 of one-time funding. The funds are largely unrestricted, and the allowable uses cited include: - Community violence prevention. - Community intervention programs. - Community engagement. - Mental health crisis responses. - Victim services. - Training programs. - First responder wellness. - Equipment related to fire, rescue, and emergency services. - Other personnel or equipment costs. There are also some limitations placed on the usage of the funds. These limitations include: - Employer contribution to the Public Employees Retirement Association Police and Fire Plan if the local unit received police state aid in 2022. (Corcoran did receive this.) - Any costs associated with alleged wrongdoing or misconduct. - Purchase of an armored or tactical vehicle or substantially similar vehicle. - Purchase of tear gas, chemical munitions, or substantially similar items. - Costs of construction, reconstruction, remodeling, expansion, or improvement of a police station, including related facilities. “Related facilities” includes access roads, lighting, sidewalks, and utility components on or adjacent to the property on which the police station is located that are necessary for access to and use of the building. More details on the funds and their uses can be found here: https://www.lmc.org/news-publications/news/all/fonl-public-safety-aid/ Since these are one-time funds, it is not recommended to offset reoccurring expenses but to consider offsetting capital expenditures or public safety improvements. Staff is recommending that the Council consider the following uses for the Public Safety Aid funds: Staff Report—May 9, 2024 Council Meeting Prepared by Director Gottschalk Page 2 - $65,000- Initiate a 2-year pilot program of Flock ALPR cameras. o Council approved a contract with Flock on April 11, 2024, for $59,850 with public safety aid money as its intended funding source. Staff have included an additional $5,150 in the requested authorization in the event that additional site improvements or unforeseen expenses arise. - $10,000- Fire service Knox boxes. o The City of Corcoran has a standard key lock box for commercial facilities for fire department access. These boxes are purchased and installed by the building owners upon construction. The previous standard was to use a box made by a local company called DAMA. DAMA boxes have become difficult to obtain and the city has now changed the standard to Knox boxes. This allocation would be for the city to purchase and provide Knox boxes for the existing businesses currently equipped with DAMA boxes to ease their expense of converting. - $20,000- Drone program. o The Police Department has been researching options for a drone program. The proposed $20,000 would include funding for one outdoor drone, one indoor drone along with supporting batteries, chargers, equipment, and training. Law enforcement use of drones is tightly regulated under Minnesota State Statute 626.19 (attached). This could also be utilized as a citywide resource. - $10,000- Officer wellness and workout equipment. o Due to limited space, police department staff have researched options for stowable workout equipment and racking for the police department garage. Staff have also been researching the feasibility of a workout on duty policy. - $50,000- Roadside testing equipment for drug impaired drivers. o With the legalization of marijuana in 2023 and recent drug trends, law enforcement has begun seeing polysubstance impairment and additional drug impaired driving. While law enforcement has long used PBTs (preliminary breath tests) in determining if alcohol was the source of driver impairment, tools to identify drug impairment on the roadside are an emerging technology. The Minnesota Office of Traffic Safety has been pilot testing two different devices and is planning to report results and recommendations to the state in early 2025. The devices currently cost between $4,500-$6,000 each and utilize cartridges that cost approximately $30 per test. Staff are requesting the allocation of these funds to outfit our patrol vehicles with roadside drug testing devices, cartridges, and training when the guidance is provided by the state. - $7,000- Police department weapon storage. o With the 2023 implementation of the state’s extreme risk protection orders (ERPOs) the department has increased responsibilities for firearms storage in our property room. This allocation would be for additional weapons storage lockers in the property room and additional weapons lockers in the police department to support our growing agency. Staff Report—May 9, 2024 Council Meeting Prepared by Director Gottschalk Page 3 -$50,000- Funding the existing Police Department recruitment and retention health insurance severance payment fund. o In February 2023, the City Council approved a health insurance severance payment to retain police officers starting in 2025. This plan included ongoing budget allocations to support the fund. This $50,000 allocation of state aid would be used to fund the pending liability and as seed funding for that health insurance severance payment fund thereby reducing the pressure for city allocations. -$20,000- Police personnel costs. o Funds to facilitate early hiring of police officer candidates to avoid staffing shortages. -$60,669- Long-range public safety fund. o Approximately 20% of the aid funding to be allocated to a fund to address one-time unbudgeted public safety needs resulting from community growth. Staff is requesting that the Council provide feedback on the recommendations and authorize staff to expend the funds as outlined or modified by Council. Financial/Budget This staff report is intended to solicit direction and authorization from the Council on the expenditure of the $292,669 of state public safety aid money the city received. Options 1.Consider a motion to authorize staff to spend the public safety aid money as outlined. 2.Consider a motion to authorize staff to spend the public safety aid money as amended by the Council. 3.Provide staff with other direction. Recommendation Consider a motion to authorize staff to spend the public safety aid money as outlined. Council Action 1.Consider a motion to authorize staff to spend the public safety aid money as outlined. Attachments 1.Minnesota State Statute 626.19. 626.19 USE OF UNMANNED AERIAL VEHICLES. Subdivision 1.Application; definitions.(a) This section applies to unmanned aerial vehicle data collected, created, or maintained by a law enforcement agency and to law enforcement agencies that maintain, use, or plan to use an unmanned aerial vehicle in investigations, training, or in response to emergencies, incidents, and requests for service. Unmanned aerial vehicle data collected, created, or maintained by a government entity is classified under chapter 13. (b) For purposes of this section, the following terms have the meanings given: (1) "government entity" has the meaning given in section 13.02, subdivision 7a, except that it does not include a law enforcement agency; (2) "law enforcement agency" has the meaning given in section 626.84, subdivision 1; (3) "unmanned aerial vehicle" or "UAV" means an aircraft that is operated without the possibility of direct human intervention from within or on the aircraft; and (4) "terrorist attack" means a crime that furthers terrorism as defined in section 609.714, subdivision 1. Subd. 2.Use of unmanned aerial vehicles limited.Except as provided in subdivision 3, a law enforcement agency must not use a UAV without a search warrant issued under this chapter. Subd. 3.Authorized use.A law enforcement agency may use a UAV: (1) during or in the aftermath of an emergency situation that involves the risk of death or bodily harm to a person; (2) over a public event where there is a heightened risk to the safety of participants or bystanders; (3)to counter the risk of a terrorist attack by a specific individual or organization if the agency determines that credible intelligence indicates a risk; (4) to prevent the loss of life and property in natural or man-made disasters and to facilitate operational planning, rescue, and recovery operations in the aftermath of these disasters; (5) to conduct a threat assessment in anticipation of a specific event; (6) to collect information from a public area if there is reasonable suspicion of criminal activity; (7) to collect information for crash reconstruction purposes after a serious or deadly collision occurring on a public road; (8) over a public area for officer training or public relations purposes; and (9) for purposes unrelated to law enforcement at the request of a government entity provided that the government entity makes the request in writing to the law enforcement agency and specifies the reason for the request and proposed period of use. Subd. 4.Limitations on use.(a) A law enforcement agency using a UAV must comply with all Federal Aviation Administration requirements and guidelines. (b)A law enforcement agency must not deploy a UAV with facial recognition or other biometric-matching technology unless expressly authorized by a warrant. Official Publication of the State of Minnesota Revisor of Statutes 626.19MINNESOTA STATUTES 20231 Agenda Attachment Item: 10a1. (c) A law enforcement agency must not equip a UAV with weapons. (d) A law enforcement agency must not use a UAV to collect data on public protests or demonstrations unless expressly authorized by a warrant or an exception applies under subdivision 3. Subd. 5.Documentation required.A law enforcement agency must document each use of a UAV, connect each deployment to a unique case number, provide a factual basis for the use of a UAV, and identify the applicable exception under subdivision 3 unless a warrant was obtained. Subd. 6.Data classification; retention.(a) Data collected by a UAV are private data on individuals or nonpublic data, subject to the following: (1) if the individual requests a copy of the recording, data on other individuals who do not consent to its release must be redacted from the copy; (2) UAV data may be disclosed as necessary in an emergency situation under subdivision 3, clause (1); (3) UAV data may be disclosed to the government entity making a request for UAV use under subdivision 3, clause (9); (4) UAV data that are criminal investigative data are governed by section 13.82, subdivision 7; and (5) UAV data that are not public data under other provisions of chapter 13 retain that classification. (b) Section 13.04, subdivision 2, does not apply to data collected by a UAV. (c) Notwithstanding section 138.17, a law enforcement agency must delete data collected by a UAV as soon as possible, and in no event later than seven days after collection unless the data is part of an active criminal investigation. Subd. 7.Evidence.Information obtained or collected by a law enforcement agency in violation of this section is not admissible as evidence in a criminal, administrative, or civil proceeding against the data subject. Subd. 8.Remedies.In addition to any other remedies provided by law, including remedies available under chapter 13, an aggrieved party may bring a civil action against a law enforcement agency to prevent or remedy a violation of this section. Subd. 9.Public comment.A law enforcement agency must provide an opportunity for public comment before it purchases or uses a UAV. At a minimum, the agency must accept public comments submitted electronically or by mail. The governing body with jurisdiction over the budget of a local law enforcement agency must provide an opportunity for public comment at a regularly scheduled meeting. Subd. 10.Written policies and procedures required.Prior to the operation of a UAV, the chief officer of every state and local law enforcement agency that uses or proposes to use a UAV must establish and enforce a written policy governing its use, including requests for use from government entities. In developing and adopting the policy, the law enforcement agency must provide for public comment and input as described in subdivision 9. The written policy must be posted on the agency's website, if the agency has a website. Subd. 11.Notice; disclosure of warrant.(a) Within a reasonable time but not later than 90 days after the court unseals a warrant under this subdivision, the issuing or denying judge shall cause to be served on the persons named in the warrant and the application an inventory that shall include notice of: (1) the issuance of the warrant or application; Official Publication of the State of Minnesota Revisor of Statutes 2MINNESOTA STATUTES 2023626.19 (2) the date of issuance and the period of authorized, approved, or disapproved collection of information, or the denial of the application; and (3) whether information was or was not collected during the period. (b) A warrant authorizing collection of information with a UAV must direct that: (1) the warrant be sealed for a period of 90 days or until the objective of the warrant has been accomplished, whichever is shorter; and (2) the warrant be filed with the court administrator within ten days of the expiration of the warrant. (c) The prosecutor may request that the warrant, supporting affidavits, and any order granting the request not be filed. An order must be issued granting the request in whole or in part if, from affidavits, sworn testimony, or other evidence, the court finds reasonable grounds exist to believe that filing the warrant may cause the search or a related search to be unsuccessful, create a substantial risk of injury to an innocent person, or severely hamper an ongoing investigation. (d) The warrant must direct that, following the commencement of any criminal proceeding using evidence obtained in or as a result of the search, the supporting application or affidavit must be filed either immediately or at any other time as the court directs. Until the filing, the documents and materials ordered withheld from filing must be retained by the judge or the judge's designee. Subd. 12.Reporting.(a) By January 15 of each year, each law enforcement agency that maintains or uses a UAV shall report to the commissioner of public safety the following information for the preceding calendar year: (1) the number of times a UAV was deployed without a search warrant issued under this chapter, identifying the date of deployment and the authorized use of the UAV under subdivision 3; and (2) the total cost of the agency's UAV program. (b) By June 15 of each year, the commissioner of public safety shall compile the reports submitted to the commissioner under paragraph (a), organize the reports by law enforcement agency, submit the compiled report to the chairs and ranking minority members of the senate and house of representatives committees having jurisdiction over data practices and public safety, and make the compiled report public on the department's website. (c) By January 15 of each year, a judge who has issued or denied approval of a warrant under this section that expired during the preceding year shall report to the state court administrator: (1) that a warrant or extension was applied for; (2) the type of warrant or extension applied for; (3) whether the warrant or extension was granted as applied for, modified, or denied; (4) the period of UAV use authorized by the warrant and the number and duration of any extensions of the warrant; (5) the offense specified in the warrant or application or extension of a warrant; and (6) the identity of the law enforcement agency making the application and the person authorizing the application. Official Publication of the State of Minnesota Revisor of Statutes 626.19MINNESOTA STATUTES 20233 (d) By June 15 of each year, the state court administrator shall submit to the chairs and ranking minority members of the senate and house of representatives committees or divisions having jurisdiction over data practices and public safety and post on the supreme court's website a full and complete report concerning the number of applications for warrants authorizing or approving use of UAVs or disclosure of information from the use of UAVs under this section and the number of warrants and extensions granted or denied under this section during the preceding calendar year. The report must include a summary and analysis of the data required to be filed with the state court administrator under paragraph (c). History: 2020 c 82 s 5 NOTE: This section, as added by Laws 2020, chapter 82, section 5, is effective August 1, 2020, provided that the chief law enforcement officers adopt the written policy required under subdivision 10 no later than February 15, 2021. Laws 2020, chapter 82, section 5, the effective date. Official Publication of the State of Minnesota Revisor of Statutes 4MINNESOTA STATUTES 2023626.19 STAFF REPORT Agenda Item: 10b. Council Meeting: May 9, 2024 Prepared By: Director Matt Gottschalk Topic: Police Department Staffing Action Required: Direction and Authorization Summary Police department staffing around the state and country remains challeng ing. Many agencies, including those in our immediate area, go months without receiving viable applicants and are down multiple officers. In our recent Police Officer hiring process we received seven qualified applicants. Six applicants interviewed with staff, and one withdrew for another job. At the April 25, 2024, City Council Meeting the Council authorized staff to extend job offers to two of those candidates for our current openings. Over the years we have learned that the police department frequently experiences staffing shortages due to medical absences, retirements, or occasional employee turnover. The absences also result in savings for the city. The following table indicates the number of officers that the police department has been short since November of 2018. During our last Police Officer hiring process staff identified a third potential police officer candidate. With the savings from our last officer vacancy (vacant since December) and the mid-year anticipated start dates of the new candidates, the city will have funds available to support an additional officer for the remainder of 2024 even if we have no absences. Staff also recommended earmarking $20,000 in public safety aid funds to support the advanced hiring of police officer candidates when they may be available. Staff is requesting authorization from the Council to continue the hiring process with the third candidate, including a background and psychological examination. If favorable results are received staff is requesting authorization to extend a conditional and final job offer to the candidate if appropriate. This could put our department staffing at a +1 status, which staff believes would be prudent given our experience and current market conditions. Staff Report—May 9, 2024 Council Meeting Prepared by Director Gottschalk Page 2 Funding is available for the +1 status through the remainder of 2024 with vacancy savings and a potential allocation of public safety aid funds if necessary. If the city elects to move forward with the +1 and experiences no absences or staff turnover, the city could be forced to make budget accommodations in 2025, either with an allocation of city long-range planning funds or an operating budget accommodation. Financial/Budget The city budget can accommodate adding one additional officer for 2024. If the department remains staffed without any absences or departures into 2025 , a budget accommodation could be necessary to support the +1 status. This accommodation could be accomplished with city long range planning funds or an operating budget adjustment. Options 1. Consider a motion to authorize staff to continue the hiring process with the third candidate and authorize staff to extend conditional and final job offers to the candidate if and when appropriate. 2. Provide staff with other direction. Recommendation Consider a motion to authorize staff to continue the hiring process with the third candidate and authorize staff to extend conditional and final job offers to the candidate if and when appropriate. Council Action 1. Consider a motion to authorize staff to continue the hiring process with the third candidate and authorize staff to extend conditional and final job offers to the candidate if and when appropriate. Attachments None DRAFTCity of Corcoran 2024 City Council Schedule Agenda Item: 13. Below is a tentative schedule for City Council meetings. The items and schedule are subject to change. May 21, 2024 •Proclamation – National Public Works •Resolution 2024-XX Reorganization Changes and Appointments •Job Description – Utility Superintendent •Job Description – Deputy Clerk •Job Description – Community Development Director •Oswald Farms Concept •Chastek Farms RZ, PP, PUD (City File 23-034) •Rush Creek Reserve 4th FP (City File 24-011) (Consent) •Fairway Shores Villas – CPA, RZ, PP, PUD (City File 24-006) – tentative •Pioneer Trail FP and FPUD (city file 23-030) – Incomplete - tentative •Heather Meadows 3rd Addition – OSP PP (City file 2024-002) •Larkin Road Improvements – Bid* •Extra claims week (Consent) June 13, 2024 •RFP – History and Discussion of RFP Schedule •Park Signs •Street Light Policy •THC Moratorium and Regulations •Firearm Ordinance Amendment •CIP Discussion* June 27, 2024 •Preliminary Budget Discussion July 11, 2024 •Recycling Contract with Republic July 25, 2024 August 8, 2024 August 22, 2024 September 10, 2024 •Annual Charter Commission Meeting September 12, 2024 Page 2 of 2 September 26, 2024 • Communications Assistant – Transition to FT October 10, 2024 October 24, 2024 November 14, 2024 • Tort Liability Coverage Waiver • Certification of General Election 2024 November 25, 2024 December 16, 2024 • MS4 Permit • ARPA Discussion