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HomeMy WebLinkAboutResolution 2024-47 Memorializing Organizational Restructure and ImpactCity of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2024-47 Motion By: Nichols Seconded By: Bottema May 21, 2024 A RESOLUTION MEMORIALIZING APPROVED CITY OF CORCORAN ORGANIZATIONAL RESTRUCTURE AND IMPACT WHEREAS, the City of Corcoran has experienced growth over the past ten years and the existing organizational structure no longer supports the needs of the City of Corcoran, and WHEREAS, the organizational structure must be reviewed and adjusted when necessary, as the City grows in order to meet the needs of the community; and WHEREAS, the City desires to create and amend job descriptions within the organizational structure that provides for both current needs and future growth of the City of Corcoran as outlined in this resolution, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Corcoran the following actions are effective April 25, 2024, unless otherwise noted. 1. Immediate creation of the Community Development Department. 2. Immediate creation of the Community Development Director position with appointment of Natalie Davis as Interim Department Director, to be paid at current step and grade with 8% increase for significant accretion of duties from 4/25/24 until new job description is written, evaluated, and approved as part of compensation and classification study, with recruitment and hiring anticipated in 3QTR FY24. 3. Construction Services moves from Public Works Department to Community Development Department effective immediately, with Construction Services Supervisor now reporting to the Community Development Director. 4. Recreation Services moves from Administration Department to Community Development Department effective immediately, and now reports to the Community Development Director. 5. Recreation Supervisor is assigned oversight of the Park Planning Contract with duty changes falling under "other duties as assigned and title will be renamed as "Community Engagement Supervisor" (or something appropriate) as the new job description is written, evaluated, and approved as part of the compensation and classification study with anticipated changes by the end of 3QTR FY24. 6. Construction Services; Permit Technicians Planners Planning Technician; and Seasonals will have new job descriptions written, evaluated, and approved as part of the compensation and classification study with anticipated changes by the end of 3QTR FY24. 7. Public Works Director duties as "Engineer" are acknowledged as part of professional scope of responsibilities which will continue to fall under "other duties as assigned" until a new job description written, evaluated, and approved as part of the compensation and classification study with anticipated changes by the end of 3QTR FY24. Page 1 of 3 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2024-47 May 275 2024 8. Engineering Development Superintendent job description has been approved by Council to hire and recruit as soon as possible, and a new job description will be written, evaluated, and approved as part of the compensation and classification study with anticipated changes by the end of 2QTR FY24. 9. Utility Superintendent job description will be written, evaluated, and approved as a top priority of the compensation and classification study for immediate recruitment and hiring. 10. Utility Maintenance Worker job description will be written, evaluated, and approved as a top priority of the compensation and classification study with need for immediate recruitment and hiring. 11. Public Works Administrative Assistant assumes responsibility for utility billing from Accounting Clerk immediately with duty changes falling under "other duties as assigned" until the new job description is written, evaluated, and approved as part of the compensation and classification study with anticipated changes by the end of 3QTR FY24. 12. Operations Superintendent; Operations Manager; Crew Leader; Maintenance Workers, and Seasonals will have new job descriptions written, evaluated, and approved as part of the compensation and classification study with anticipated changes by the end of 3QTR FY24. 13. vacant Maintenance Worker recruitment and hire is delayed until the beginning of 3QTR FY24 with desire to have new job description written, evaluated, and approved as part of the compensation and classification study for that process, and an acknowledgement that timing will depend on the operational needs and the speed of the study process. 14. Finance Services moves immediately from Administration and reporting LU the Administrative Services Director to the City Administrator. 15. Finance Manager with appointment of Jodie Peterson as Interim Finance Manager to be paid at current step and grade with 8% increase for significant accretion of duties beginning 5/27/24 and anticipated for approximately 6 months until new job description is written, evaluated, and approved as part of the compensation and classification study with necessary changes to recruit and hire in 4QTR FY24. 16. Accountant will have new job descriptions written, evaluated, and approved as part of the compensation and classification study with anticipated changes by the end of 3QTR FY24. 17. Accounting Clerk position is eliminated to create the Human Resources Generalist position who reports to the Assistant City Administrator, and whose job description has been approved by Council for immediate recruitment and hiring. The Human Resources Generalist will have a new job description written, evaluated, and approved as part of the compensation and classification study with anticipated changes by the end of 3QTR FY24. 18. Administrative Services Director position is eliminated to create Assistant City Administrator position who reports to the City Administrator, and whose job description has been approved by Council for immediate recruitment and hiring. The Assistant City Administrator will have a new job description written, evaluated, and Page 2 of 3 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2024-41 May 21, 2024 approved as part of the compensation and classification study with anticipated changes by the end of 3QTR FY24. 19. Communications Assistant is currently a part-time position that will move from reporting Administr to the City Clerk to Assistant City Administrator when the Assistant City a full-time r or starts. The Communications Assistant will have a new job description as ole written, evaluated, and approved as part of the compensation and classification study with anticipated recruitment and hiring in 4QTR FY24. 20. City Clerk will have a new job description written, evaluated, and approved as part of the compensation and classification study with anticipated changes by the end of 3QTR 21. Administrative Assistant will begin adding clerk duties as is helpful with duty changes falling under "other duties as assigned" and will have a new job description as "Deputy Clerk" written, evaluated, and approved as part of the compensation and classification study with anticipated changes by the end of 3QTR FY24. 22. Information Technology Manager will be a new full-time role reporting to the Assistant City Administrator and will have a new job description written, evaluated, and approved as part of the compensation and classification study with anticipated recruitment and hiring in 3QTR FY24. 23. Director of Public Safety; Deputy Director of Public Safety; Detective; Sergeant (s); Police Officers (Full-time, Part-time, and Reserve); Public Safety Administrative Manager, and Administrative Assistant will have new job descriptions written, evaluated, and approved as part of the compensation and classification study with anticipated changes by the end of 3QTR FY24. 24. Community Service Officer position is budgeted to transition from part-time to full- time, and will have a new job description written, evaluated, and approved as part of the compensation and classification study in order to recruit and hire the position by the end of 3QTR. VOTING AYE ® McKee, Tom ® Bottema, Jon ® Lanterman, Mark ® Nichols, Jeremy ® Vehrenkamp, Dean VOTING NAY ❑ McKee, Tom ❑ Bottema, Jon ❑ Lanterman, Mark ❑ Nichols, Jeremy ❑ Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 21St day of May, 2024. ATTEST: Michelle Friedrich —City Clerk ee —Mayor City Seal Page 3 of 3