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HomeMy WebLinkAbout2024-04-25 Council Agenda Packet Corcoran City Council Agenda April 25, 2024 7:00 pm OIGINAL 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Commission Representatives* 5. Open Forum – Public Comment Opportunity 6. Presentations/Recognition a. Recognizing Councilor Schultz* b. Proclamation – National Public Service Week* 7. Consent Agenda a. April 11, 2024 DRAFT Regular Council Minutes* b. April 13, 2023 DRAFT Regular Council Minutes* c. Financial Claims April 25, 2024* d. 2024 Financial Management Plan* e. City Council Devices* f. City Hall Summer Hours - Pilot* g. Request to Hire Finance Manager* h. Scharber Garage CUP (City File 24-005) i. Red Barn Pet Retreat VAR and FP (City File 24-007) j. Resolution 2024-44 Approving Closing Authorization* k. Chlortainer Purchase Update* l. NE Trunk Infrastructure Improvements—Approve Plans/Specs; Authorize Bids* m. Road Materials Bid Award 2024* n. Horseshoe Bend Drive Drainage Improvements Pay Request 2* o. Water Treatment Plant Change Order 3* p. Water Tower Pay Request 12* q. Embedded Social Worker JPA* r. Waiver Request for Amplified Sound-9310 Bechtold Road* s. Waiver Request for Amplified Sound-22802 County Road 50* t. Resolution 2024-33 Recognizing Councilor Schultz* u. Resolution 2024-42 Liquor Licensing 2024-25* v. Resolution 2024-41 Tobacco Licensing 2024-26* w. Resolution 2024-40 Temporary Liqour License-Hamel Rodeo* x. Resolution 2024-43 National Public Service Week* 8. Planning Business – Public Comment Opportunity a. Commercial Rural Commercial and Industrial Discussion* 9. Unfinished Business a. Appoint/Fill Council Vacancy* b. Request Approval of Updated Organization Chart* HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 845 8754 1654 Video Link and Instructions: https://us02web.zoom.us/j/84587541654 visit http://www.zoom.us and enter Meeting ID: 845 8754 1654 *Please note in-person comments will be taken at the scheduled meeting where noted. Comments received via email to City Clerk Friedrich at mfriedrich@corcoranmn.gov or via public comment cards will also be accepted. All email and public comment cards must be received by the Wednesday prior to scheduled Council meeting. For more information on options to provide public comment visit: www.corcoranmn.gov Corcoran City Council Agenda April 25, 2024 7:00 pm 10. New Business – Public Comment Opportunity 11. Staff Reports a. Planning Projects Update* 12. Council Reports 13. 2024 City Council Schedule* 14. Closed Session a. Closed Session: Real Estate Property 1. Stieg Road Improvements 2. City Center Improvements 3. Strategic Land Acquisition b. Closed Session 1. Staffing Considerations 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. STAFF REPORT Agenda Item: 4. Summary The advisory commission representatives for the April 25, 2024, Council meeting are as follows: • Planning Commission: Mark Lanterman • Parks and Trails Commission: Michelle Friedrich Financial/Budget N/A Council Action N/A Attachments N/A Council Meeting April 25, 2024 Prepared By Topic Action Required Informational STAFF REPORT Agenda Item: 7a. Council Meeting April 25, 2024 Prepared By Michelle Friedrich Topic Draft Regular Council Minutes – April 11, 2024 Action Required Informational Summary The draft Council Regular Minutes for April 11, 2024, will be emailed on Tuesday, April 23, with hard copy provided to Council the evening of the April 25 meeting. Attachments (Hard copies will be provided April 25, 2024) 1. 2024-04-11 Draft Regular Council Minutes STAFF REPORT Agenda Item: 7b. Council Meeting April 25, 2024 Prepared By Michelle Friedrich Topic Draft Regular Council Minutes – April 13, 2023 Action Required Informational Summary The draft Council Regular Minutes for April 13, 2023, will be emailed on Tuesday, April 23, with hard copy provided to Council the evening of the April 25 meeting. Attachments (Hard copies will be provided April 25, 2024) 1. 2023-04-13 Draft Regular Council Minutes Agenda Item 7c. Council Meeting Date:4/25/2024 Prepared By:Jodie Peterson Amount Project name $0.00 -$ $533,797.08 $533,797.08 75,690.10$ 609,487.18$ Date Paid to Amount Description 4/5/2024 ADP PAYROLL FEES 112.04$ Payoll Processing Fee 4/5/2024 MN PERA 25,821.71$ Employee Pension 4/8/2024 RevTrak 46.86$ Credit Card Processing Fee 4/8/2024 INVOICE CLOUD 1,506.62$ Credit Card Processing Fee 4/8/2024 EMPOWER 17,717.03$ Employee Deferred Comp/Healthcare Savings 4/8/2024 Optum Bank 4,464.96$ Employee HSA 4/10/2024 THE HARTFORD 1,649.80$ Employee Disability Premium 4/10/2024 CPENERGY MNGCO 2,471.54$ PW Utility Bill 4/12/2024 CIGNA 538.88$ Employee Supplemental Healthcare Coverage 4/12/2024 ADP PAYROLL FEES 741.67$ Payoll Processing Fee 4/16/2024 ADP WAGE PAY 20,618.99$ Payoll Processing Fee Total 75,690.10$ TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements ALL OTHER FINANCIAL CLAIMS Check Register (See attached Check Detail Registers) Total Checks Total of Auto Deductions Total Total Fund #500 = (See attached Payments Detail) FINANCIAL CLAIMS CHECK RANGE FUND #500 ESCROW CLAIMS Paid to SEE THE REGISTER FOR #500 CLAIMS CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 1/8Page: 04/18/2024 04:19 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 04/12/2024 - 04/25/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 35291 3529121,510.00 04/25/24487121ABDO FINANCE MANAGER SUPPORTABDO LLP03/31/24100-41500-50300 21,510.00 Total For Check 35291 Check 35292 3529233.93 04/25/2418381YEARS OF SERVICE BLOCKALTA03/19/24100-43100-50210 33.93 Total For Check 35292 Check 35293 3529361.92 04/25/241KX1-7R7Y-T34HELECTION SUPPLIESAMAZON CAPITAL SERVICES04/14/24100-41410-50210 3529384.73 04/25/241RL7-PKGC-3MN6OFFICE SUPPLIESAMAZON CAPITAL SERVICES04/01/24100-41900-50200 3529328.98 04/25/241HVQ-CVHW-T61GFLASH DRIVES/FLOOR MATAMAZON CAPITAL SERVICES04/14/24100-41900-50200 3529345.95 04/25/241HVQ-CVHW-T61GFLASH DRIVES/FLOOR MATAMAZON CAPITAL SERVICES04/14/24100-41900-50210 35293297.04 04/25/241VNV-JN1H-K4LVFIREARM SAFETY TRAINING CLASS SUPPAMAZON CAPITAL SERVICES04/07/24204-42100-50210 518.62 Total For Check 35293 Check 35294 3529434.85 04/25/24330644RESERVE OFFICE UNIFORMASPEN MILLS03/29/24100-42100-50209 34.85 Total For Check 35294 Check 35295 352952,415.00 04/25/24INUS236014TASER CARTRIDGESAXON ENTERPRISE, INC.03/16/24100-42100-50210 2,415.00 Total For Check 35295 Check 35296 35296(148.86)04/25/24227704908 PAY2HORSESHOE BEND DRIVE DRAINAGE IMPRBITUMINOUS ROADWAYS04/17/23408-00000-20610 352962,977.27 04/25/24227704908 PAY2HORSESHOE BEND DRIVE DRAINAGE IMPRBITUMINOUS ROADWAYS04/17/23408-43100-50530 2,828.41 Total For Check 35296 Check 35297 35297795.05 04/25/2404.01.2024PUBLIC WORKS GAS BILL 04/2024CENTERPOINT ENERGY 04/01/24100-43100-50380 795.05 Total For Check 35297 Check 35298 3529817.10 04/25/2404052024GAS BILL MARCH 2024CENTERPOINT ENERGY 04/05/24100-41900-50381 35298101.61 04/25/2404052024GAS BILL MARCH 2024CENTERPOINT ENERGY 04/05/24100-43100-50381 118.71 Total For Check 35298 Check 35299 35299146.37 04/25/244188472830CITY HALL FLOOR MATSCINTAS - 47004/03/24100-41900-50400 352996.60 04/25/244188472873DISPOSABLE BATHROOM MAT/UNIFORMCINTAS - 47004/03/24100-43100-50400 3529970.10 04/25/244188472854SMALL SHOP TOWELSCINTAS - 47004/03/24100-43100-50400 3529930.09 04/25/244189186469DISPOSABLE BATHROOM MAT/UNIFORMCINTAS - 47004/10/24100-43100-50400 3529970.10 04/25/244189186449SMALL SHOP TOWELSCINTAS - 47004/10/24100-43100-50400 3529935.27 04/25/244188472873DISPOSABLE BATHROOM MAT/UNIFORMCINTAS - 47004/03/24100-43100-50417 35299212.99 04/25/244188462747UNIFORMSCINTAS - 47004/03/24100-43100-50417 3529935.27 04/25/244189186469DISPOSABLE BATHROOM MAT/UNIFORMCINTAS - 47004/10/24100-43100-50417 35299212.99 04/25/244189186529UNIFORMSCINTAS - 47004/10/24100-43100-50417 819.78 Total For Check 35299 Check 35300 3530090.00 04/25/24007882BP24-0008 FAIRWAY SHORES STAFF TIMCITY OF CORCORAN04/10/24100-00000-22205 353001,332.50 04/25/24230053BP23-0053 WOODLAND HILLS STAFF TIMCITY OF CORCORAN04/10/24100-00000-22205 353001,105.00 04/25/24230048BP23-048 KHACHOLING CNTR STAFF TIMCITY OF CORCORAN04/10/24100-00000-22205 35300260.00 04/25/2423006BP23-06 KWIK TRIP STAFF TIME 03/24CITY OF CORCORAN04/10/24100-00000-22205 35300227.50 04/25/24240015BP24-015 KVAM CUP STAFF TIME 03/20CITY OF CORCORAN04/10/24100-00000-22205 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 2/8Page: 04/18/2024 04:19 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 04/12/2024 - 04/25/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 35300 35300357.50 04/25/24240001BP24-001 TREK DEV STAFF TIME 03/20CITY OF CORCORAN04/10/24100-00000-22205 35300276.25 04/25/24240008BP24-08 FAIRWAY SHORES STAFF TIME CITY OF CORCORAN04/10/24100-00000-22205 3530097.50 04/25/24240016BP24-016 TONKA AUTO STAFF TIME 03/CITY OF CORCORAN04/10/24100-00000-22205 35300162.50 04/25/24230046BP23-046 HOPE COMMUNITY STAFF TIME CITY OF CORCORAN04/10/24100-00000-22205 3530065.00 04/25/24240017BP24-017 SOLBERT STAFF TIME 03/202CITY OF CORCORAN04/10/24100-00000-22205 35300471.25 04/25/242400007BP24-007 J. SCHARBER STAFF TIME 03CITY OF CORCORAN04/10/24100-00000-22205 4,445.00 Total For Check 35300 Check 35301 35301800.35 04/25/241796901162024 POLICE INTERCEPTOR VEHICLE RECITY OF DELANO04/12/24416-42100-50550 800.35 Total For Check 35301 Check 35302 35302274.18 04/25/2404052024CITY HALL/POLICE INTERNETCOMCAST - 002320204/05/24100-41900-50321 35302274.17 04/25/2404052024CITY HALL/POLICE INTERNETCOMCAST - 002320204/05/24100-42100-50321 548.35 Total For Check 35302 Check 35303 35303299.48 04/25/24198957474INTERNET APRIL 2024COMCAST - 93089903504/01/24100-43100-50380 299.48 Total For Check 35303 Check 35304 35304128.32 04/25/2404052024PHONE SERVICES 4/10/24-05/09/24COMCAST 004489304/05/24100-43100-50321 128.32 Total For Check 35304 Check 35305 353053,667.25 04/25/24372518AGREEMENT MANAGED SERVICES MONTHLY COMPUTER INTEGRATION TECH03/31/24100-41920-50300 353052,600.00 04/25/24372572MANAGED SERVICES MONTHLY BILLING FCOMPUTER INTEGRATION TECH04/05/24100-41920-50300 353051,867.00 04/25/24373007OFFICE 365 AGREEMENT FOR APRIL 202COMPUTER INTEGRATION TECH04/15/24100-41920-50300 35305885.00 04/25/24372752SIRIS 4 - P4000 BACKUP BILLING - MCOMPUTER INTEGRATION TECH04/15/24100-41920-50300 353053,816.00 04/25/24373497AGREEMENT MANAGED SERVICES MAY 202COMPUTER INTEGRATION TECH04/15/24100-41920-50300 35305668.50 04/25/24372232FORTIGATE FIREWALLCOMPUTER INTEGRATION TECH04/03/24100-41920-50308 13,503.75 Total For Check 35305 Check 35306 3530682.00 04/25/24114X963657807OFFICE WATERCULLIGAN BOTTLED WATER03/31/24100-41900-50210 3530686.00 04/25/24100X08054103PD OFFICE WATERCULLIGAN BOTTLED WATER03/31/24100-42100-50210 168.00 Total For Check 35306 Check 35307 35307826.58 04/25/24E4-41976PLANNED MAINTENANCE SERVICE CALLCUMMINS POWER LLC04/04/24100-43100-50223 826.58 Total For Check 35307 Check 35308 353081,069.73 04/25/24S103627134.001PVC PIPES/FLEX COUPLERDAKOTA SUPPLY GROUP04/08/24411-43100-50210 1,069.73 Total For Check 35308 Check 35309 35309482.82 04/25/24993014NE TRUNK INFRASTUCTUREECM PUBLISHERS INC04/04/24601-49400-50300 482.82 Total For Check 35309 Check 35310 35310688.50 04/25/240077880-INLIFT STATION SERVICE CALLELECTRIC PUMP03/29/24602-49450-50400 688.50 Total For Check 35310 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 3/8Page: 04/18/2024 04:19 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 04/12/2024 - 04/25/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 35311 3531187.89 04/25/240527681WATER METERSFERGUSON WATERWORKS #251804/09/24601-49400-50210 35311535.77 04/25/240527173WATER METERSFERGUSON WATERWORKS #251804/04/24601-49400-50210 623.66 Total For Check 35311 Check 35312 35312944.28 04/25/2404072024FIREARM SAFETY TRAINING CLASS PRIZGENERATIONS FIREARMS, LLC04/07/24204-42100-50210 944.28 Total For Check 35312 Check 35313 3531380.32 04/25/244030316MARCH 2024 SUPPORT SERVICESGOPHER STATE ONE CALL03/31/24601-49400-50380 3531380.33 04/25/244030316MARCH 2024 SUPPORT SERVICESGOPHER STATE ONE CALL03/31/24602-49450-50380 160.65 Total For Check 35313 Check 35314 35314150.00 04/25/2402-2024JAIL CHARGES FEB 2024HENN CO SHERIFF04/15/24100-42100-50305 150.00 Total For Check 35314 Check 35315 353155.00 04/25/241000224774VIEW RECORDED DOCUMENTSHENNEPIN COUNTY ACCOUNTS REC04/01/24100-41910-50300 353157.50 04/25/241000224774VIEW RECORDED DOCUMENTSHENNEPIN COUNTY ACCOUNTS REC04/01/24100-42400-50300 12.50 Total For Check 35315 Check 35316 353161,477.62 04/25/241000225039RADIO FLEET FEE 03/2024HENNEPIN COUNTY INFO TECH04/02/24100-42100-50323 35316333.36 04/25/241000225106PW RADIO FLEET/MESB FEE BILILNG MAHENNEPIN COUNTY INFO TECH04/02/24100-43100-50323 1,810.98 Total For Check 35316 Check 35317 35317147.87 04/25/240007-20242024 PROPERTY TAXES: PID 11-119-23HENNEPIN COUNTY TREASURER04/03/24100-41550-50210 147.87 Total For Check 35317 Check 35318 353186,730.51 04/25/24023-058-4CORCORAN PARK PLANNING AND DESIGNHKGI04/11/24100-41900-50300 6,730.51 Total For Check 35318 Check 35319 353194.60 04/25/2404152024ESCROW REFUND WOODLAND HILLS FEASILAKEVIEW DEVELOPMENT LLC04/15/24100-00000-22205 35319140.50 04/25/2404152024ESCROW REFUND 19800 HACKAMORE WETLLAKEVIEW DEVELOPMENT LLC04/15/24100-00000-22205 145.10 Total For Check 35319 Check 35320 3532040.00 04/25/2435403BP23-0006 KWIK TRIP CUPLANDFORM PROFESSIONAL SERVIC04/15/24100-00000-22205 35320160.00 04/25/2435405BP23-0041 3019 ADDITION LANDFORM PROFESSIONAL SERVIC04/15/24100-00000-22205 35320287.50 04/25/2435406BP23-0046 HOPE CPA PUDLANDFORM PROFESSIONAL SERVIC04/15/24100-00000-22205 3532040.00 04/25/2435407BP23-0048 KHACHOLING CENTER CUPLANDFORM PROFESSIONAL SERVIC04/15/24100-00000-22205 35320120.00 04/25/2435408BP23-0050 PIONEER TRAIL PARKLANDFORM PROFESSIONAL SERVIC04/15/24100-00000-22205 35320160.00 04/25/2435410BP24-0001 CHASTEK TZ PUDLANDFORM PROFESSIONAL SERVIC04/15/24100-00000-22205 35320160.00 04/25/2435411BP24-0006 OSWALD FARM CONCEPTLANDFORM PROFESSIONAL SERVIC04/15/24100-00000-22205 35320280.00 04/25/2435413BP24-0008 FAIRWAY SHORES TZ PUDLANDFORM PROFESSIONAL SERVIC04/15/24100-00000-22205 35320680.00 04/25/2435414BP23-0014 RED BARN FP/VARIANCELANDFORM PROFESSIONAL SERVIC04/15/24100-00000-22205 35320800.00 04/25/2435415BP24-0014 CORCORAN INDUSTRIAL NE CLANDFORM PROFESSIONAL SERVIC04/15/24100-00000-22205 3532040.00 04/25/2435404COMMERCIAL INDUSTRIAL ORD UPDATE 2LANDFORM PROFESSIONAL SERVIC04/09/24100-00000-22205 35320560.00 04/25/2435412TAVERA 4TH EASEMENT CITY FILE 24-0LANDFORM PROFESSIONAL SERVIC04/09/24100-00000-22205-056 353201,560.00 04/25/2435409TAVERA 6TH FPUD CITY FILE 23-033LANDFORM PROFESSIONAL SERVIC04/09/24100-00000-22205-056 35320200.00 04/25/2435402TAVERA 5TH CITY FILE 22-068LANDFORM PROFESSIONAL SERVIC04/09/24100-00000-22205-056 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 4/8Page: 04/18/2024 04:19 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 04/12/2024 - 04/25/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 35320 3532080.00 04/25/2435397TAVERA 2ND ADD CITY FILE 21-036LANDFORM PROFESSIONAL SERVIC04/09/24100-00000-22205-056 3532080.00 04/25/2435396RAVINIA 7TH ADDITION CITY FILE 17-LANDFORM PROFESSIONAL SERVIC04/09/24100-00000-22205-062 35320360.00 04/25/2435399BELLWETHER 8TH CITY FILE 22-007LANDFORM PROFESSIONAL SERVIC04/09/24100-00000-22205-087 35320120.00 04/25/2435398AMBERLEY & BELLWETHER 6TH CITY FILLANDFORM PROFESSIONAL SERVIC04/09/24100-00000-22205-087 35320877.50 04/25/2435400BP22-0045 ST THERESELANDFORM PROFESSIONAL SERVIC04/15/24100-00000-22205-117 3532040.00 04/25/2435401BP22-0015 WALCOTT GLENLANDFORM PROFESSIONAL SERVIC04/15/24100-00000-22205-132 353204,560.00 04/25/2435416CITY BUSINESSLANDFORM PROFESSIONAL SERVIC04/09/24100-41910-50300 11,205.00 Total For Check 35320 Check 35321 3532197.00 04/25/24022720242024 WORKER'S COMPENSATION COVERAGLEAGUE OF MN CITIES INSUR.TR02/06/23100-41110-50365 353218,870.00 04/25/24022720242024 WORKER'S COMPENSATION COVERAGLEAGUE OF MN CITIES INSUR.TR02/06/23100-41400-50365 35321436.00 04/25/24022720242024 WORKER'S COMPENSATION COVERAGLEAGUE OF MN CITIES INSUR.TR02/06/23100-41910-50365 35321122,936.00 04/25/24022720242024 WORKER'S COMPENSATION COVERAGLEAGUE OF MN CITIES INSUR.TR02/06/23100-42100-50365 3532132,334.00 04/25/24022720242024 WORKER'S COMPENSATION COVERAGLEAGUE OF MN CITIES INSUR.TR02/06/23100-43100-50365 3532113,547.00 04/25/24022720242024 WORKER'S COMPENSATION COVERAGLEAGUE OF MN CITIES INSUR.TR02/06/23100-45200-50365 35321612.00 04/25/24022720242024 WORKER'S COMPENSATION COVERAGLEAGUE OF MN CITIES INSUR.TR02/06/23601-49400-50365 35321465.00 04/25/24022720242024 WORKER'S COMPENSATION COVERAGLEAGUE OF MN CITIES INSUR.TR02/06/23602-49450-50365 179,297.00 Total For Check 35321 Check 35322 3532220.01 04/25/24030820241ST QTR 2024 WATER USAGECITY OF MAPLE GROVE03/08/24601-49400-50310 20.01 Total For Check 35322 Check 35323 353231,250.00 04/25/2404152024DEPENDENT CARE REIMBURSEMENTMATTSON, KEVIN04/16/24100-00000-21710 1,250.00 Total For Check 35323 Check 35324 35324490.00 04/25/24217885-93872024 MCFOA ANNUAL CONFERENCEMCFOA02/02/24100-41400-50207 490.00 Total For Check 35324 Check 35325 3532552.94 04/25/243744DUPLEX NAIL & DRILLBIT SETMENARDS BUFFALO03/15/24411-43100-50210 52.94 Total For Check 35325 Check 35326 3532652.44 04/25/2430304REFLECTIVE SIGNAGEMENARDS MAPLE GROVE03/29/24100-43100-50210 35326121.03 04/25/2430458PVC CONDUIT/COUPLERMENARDS MAPLE GROVE04/02/24411-43100-50210 3532611.81 04/25/2430489PVC FEMALE COUPLERMENARDS MAPLE GROVE04/03/24411-43100-50210 185.28 Total For Check 35326 Check 35327 3532789.02 04/25/2404-2024APRIL 2024 DENTAL INSURANCEMETLIFE04/01/24100-00000-20205 3532729.17 04/25/2404-2024APRIL 2024 DENTAL INSURANCEMETLIFE04/01/24100-41320-50130 3532787.51 04/25/2404-2024APRIL 2024 DENTAL INSURANCEMETLIFE04/01/24100-41400-50130 3532789.02 04/25/2404-2024APRIL 2024 DENTAL INSURANCEMETLIFE04/01/24100-41500-50130 35327125.45 04/25/2404-2024APRIL 2024 DENTAL INSURANCEMETLIFE04/01/24100-41910-50130 35327280.07 04/25/2404-2024APRIL 2024 DENTAL INSURANCEMETLIFE04/01/24100-42100-50130 3532759.85 04/25/2404-2024APRIL 2024 DENTAL INSURANCEMETLIFE04/01/24100-42102-50130 3532759.85 04/25/2404-2024APRIL 2024 DENTAL INSURANCEMETLIFE04/01/24100-42400-50130 35327156.13 04/25/2404-2024APRIL 2024 DENTAL INSURANCEMETLIFE04/01/24100-43100-50130 3532714.59 04/25/2404-2024APRIL 2024 DENTAL INSURANCEMETLIFE04/01/24100-45100-50130 3532714.58 04/25/2404-2024APRIL 2024 DENTAL INSURANCEMETLIFE04/01/24100-45200-50130 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 5/8Page: 04/18/2024 04:19 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 04/12/2024 - 04/25/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 35327 1,005.24 Total For Check 35327 Check 35328 3532866,569.80 04/25/2403-2024FINALIZED PERMITS MARCH 2024METRO WEST INSPECTION SERVIC03/29/24100-42400-50300 66,569.80 Total For Check 35328 Check 35329 3532923,413.36 04/25/240001170537WASTE WATER SERVICES FOR MAY 2024METROPOLITAN COUNCIL ENVIRO04/01/24602-49450-50312 23,413.36 Total For Check 35329 Check 35330 353301,132.87 04/25/24203286SUPPLIES: HI TOP WORK RUBBER, HOOKMIMBACH FLEET SUPPLY INC03/07/24100-43100-50210 1,132.87 Total For Check 35330 Check 35332 35332830.00 04/25/24454255EMPLOYMENT PHYSICALMN OCCUPATIONAL HEALTH04/11/24100-43100-50300 830.00 Total For Check 35332 Check 35333 35333192.31 04/25/244172024DEPENDENT CARE REIMBURSEMENTNATALIE DAVIS MCKEOWN04/17/24100-00000-21710 192.31 Total For Check 35333 Check 35334 35334120.36 04/25/24CM502506BLOCK KITNORTH COUNTRY CHEVROLET02/22/24100-43100-50220 120.36 Total For Check 35334 Check 35335 3533524.97 04/25/24360067192001NOTEBOOK/SHARPIESODP BUSINESS SOLUTIONS, LLC05/02/24100-41900-50200 24.97 Total For Check 35335 Check 35336 353362,315.72 04/25/2404142024WELLNESS TRAVEL REIMBURSEMENTJESSE OLSON04/14/24100-42100-50307 2,315.72 Total For Check 35336 Check 35337 353371,500.00 04/25/2404072024WELLNESS TRAVEL REIMBURSEMENTPETE EKENBERG04/07/24100-42100-50307 1,500.00 Total For Check 35337 Check 35338 35338177,626.74 04/25/242277052074 PAY1CORCORAN WATER TOWER STORAGE TANK PHOENIX FABRICATORS & ERECTO04/15/24601-00000-16500 35338(8,881.34)04/25/242277052074 PAY1CORCORAN WATER TOWER STORAGE TANK PHOENIX FABRICATORS & ERECTO04/15/24601-00000-20610 168,745.40 Total For Check 35338 Check 35339 353391,500.00 04/25/244182024RECRUITMENT AND RETENTION REIMBURSMIKE PRITCHARD04/18/24100-42400-50307 1,500.00 Total For Check 35339 Check 35340 35340168.82 04/25/240894-006638456PUBLIC WORKS GARBAGE MARCH 2024REPUBLIC SERVICES03/31/24100-43100-50380 35340919.23 04/25/240894-006645041CITY MONTHLY RECYCLING MARCH 2024REPUBLIC SERVICES03/31/24100-43201-50300 353402,716.13 04/25/240894-006637654CITY RECYCLING FEB/MARCH 2024REPUBLIC SERVICES03/31/24100-43201-50300 3534089.37 04/25/240894-006639550WILDFLOWER PARK GARAGE MARCH 2024REPUBLIC SERVICES03/31/24100-45200-50380 35340207.03 04/25/240894-006637511CITY PARK GARBAGE REPUBLIC SERVICES03/31/24100-45200-50380 4,100.58 Total For Check 35340 Check 35341 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 6/8Page: 04/18/2024 04:19 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 04/12/2024 - 04/25/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 35341 3534115.34 04/25/2466706LENSRTL EQUIPMENT02/02/24100-43100-50220 35341120.91 04/25/2467445WIPER BLADE AND ARMRTL EQUIPMENT02/02/24100-43100-50220 35341(93.33)04/25/2453911RETURNED COUPLER CREDITRTL EQUIPMENT09/26/23100-43100-50220 42.92 Total For Check 35341 Check 35342 353421,221.18 04/25/2429515SCANNING PROJECTSCANNING AMERICA, INC03/31/24210-41920-50300 1,221.18 Total For Check 35342 Check 35343 3534337.99 04/25/24I1687428IRRITANT HOLDERSTREICHER'S POLICE EQUIPMENT03/12/24100-42100-50209 35343139.98 04/25/24I1653952PERFORMANCE SHIRTSTREICHER'S POLICE EQUIPMENT09/08/23100-42100-50417 177.97 Total For Check 35343 Check 35344 35344365.00 04/25/2410100RADAR UNIT CERTIFICATIONTACTICAL SOLUTIONS04/15/24100-42100-50300 365.00 Total For Check 35344 Check 35345 35345109.99 04/25/242445-8552OTTER PRO SUBSCRIPTIONCREDIT CARD PURCHASES04/11/24100-41900-50308 3534540.00 04/25/244047482024 SAFETY & LOSS CONTROL WORKSHOLEAGUE OF MINNESOTA CITIES04/10/24100-42100-50207 35345480.62 04/25/24324787PD CHAPLIN TRAINING LODGINGCREDIT CARD PURCHASES04/11/24100-42100-50209 35345225.00 04/25/2403282024INTERNATIONAL CONFERENCE OF POLICE CREDIT CARD PURCHASES03/28/24100-42100-50209 3534549.42 04/25/240098OFFICER SWEARING IN BEVERAGESHY-VEE 02/08/24100-42100-50210 3534560.00 04/25/24691817FLEET MANAGEMENT SOFTWARE 04/09/24FLEETIO04/15/24100-42100-50300 3534575.00 04/25/243609221-202403-PD INVESTIGATIONS MARCH 2024TRANSUNION RISK & ALTERNATIV04/01/24100-42100-50300 35345100.00 04/25/2483291RENEWAL MEMBERSHIP EMERGENCY MANAGAMEM04/09/24100-42151-50433 3534575.28 04/25/24043669TRAINING MEALCREDIT CARD PURCHASES04/01/24100-43100-50207 3534521.96 04/25/2404072024FIREARM SAFETY CLASS - WATERCREDIT CARD PURCHASES04/07/24204-42100-50210 353458.97 04/25/2403172024FIREARM SAFETY CLASS - WATERHY-VEE 03/17/24204-42100-50210 35345151.92 04/25/245409485NEW SQUAD FLOOR MATSCREDIT CARD PURCHASES04/02/24416-42100-50210 353451,221.30 04/25/24302678SQUAD EMERGENCY LIGHTSSTROBES N MORE02/23/24416-42100-50210 2,619.46 Total For Check 35345 Check 35346 35346404.36 04/25/24527299432COPIER LEASEUS BANKCORP EQUIPMENT FINANC04/17/24100-41920-50308 404.36 Total For Check 35346 Check 35347 3534754.00 04/25/2487237COLIFORM WATER TESTINGWATER LABORATORIES, INC. 04/05/24601-49400-50310 54.00 Total For Check 35347 Check 35348 35348132.80 04/25/2450025778590FIBER EXPANSION BOARDWHITE CAP03/25/24411-43100-50220 132.80 Total For Check 35348 Check 35349 3534919.74 04/25/248715958269820 CO RD 101 WATER METERXCEL ENERGY04/02/24601-49400-50381 19.74 Total For Check 35349 Check 35350 35350372.34 04/25/24871720492BELLWETHER - STREET LIGHTSXCEL ENERGY04/03/24100-00000-22205 372.34 Total For Check 35350 Check 35351 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 7/8Page: 04/18/2024 04:19 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 04/12/2024 - 04/25/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 35351 3535116.23 04/25/248723660479700 CTY RD 19 STREET LIGHTXCEL ENERGY04/08/24100-43100-50381 16.23 Total For Check 35351 Check 35352 353521,149.46 04/25/2404152024RECRUITMENT AND RETENTION REIMBURSSHAWNA ZUTHER04/15/24100-42400-50307 1,149.46 Total For Check 35352 Check 35353 35353510.00 04/19/2404182024BASEBALL BACKGROUND CHECKSBUREAU OF CRIMINAL APPREHENS04/18/24100-45100-50300 510.00 Total For Check 35353 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 8/8Page: 04/18/2024 04:19 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 04/12/2024 - 04/25/2024 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number 329,628.22 Fund 100 GENERAL FUND 1,272.25 Fund 204 FIREARMS SAFETY 1,221.18 Fund 210 ARPA FUND 2,828.41 Fund 408 PAVEMENT MANAGEMENT 1,388.31 Fund 411 PUBLIC WORKS FACILITY 2,173.57 Fund 416 CAPITAL-EQUIPMENT CERTS 170,637.95 Fund 601 WATER 24,647.19 Fund 602 SEWER Fund Totals: 533,797.08 Total For All Funds: CITY OF CORCORAN, MINNESOTA FINANCIAL MANAGEMENT PLAN Last reviewed by City Council on April 25, 2024 Prepared by Abdo Financial Solutions, LLC. Updated Agenda Attachment: 7d1. City of Corcoran, Minnesota Financial Management Plan Table of Contents Page No. Introductory Section Executive Summary 4 Policy Section Audit Independence 6 Budget and Financial Control 7 Business Assistance 10 Capital Assets 13 Capital Improvement Program 21 Conduit Debt 22 Contracts 25 Debt Management 27 Donations 28 Fund Balance 29 Interfund Loan 31 Investment 32 Post-Issuance Compliance Procedures 41 Exhibit A 45 Exhibit B 46 Exhibit C 49 Purchasing 52 Revenue 56 Revolving Loan Fund 57 Risk Management 60 Tax Abatement 61 Tax Increment Financing 64 Forms Section Request for Financial Assistance 68 Application for Tax Exempt Financing 71 INTRODUCTORY SECTION CITY OF CORCORAN, MINNESOTA FINANCIAL MANAGEMENT PLAN April 19, 2024 April 19, 2024 Honorable Mayor and City Council City of Corcoran 8200 County Road 116 Corcoran, Minnesota 55340 Introduction As requested by the City Administrator, we have updated the City’s Financial Management Plan in conjunction with input from the City Clerk and department directors. A Financial Management Plan is a document that encompasses all of the City’s major financial policies. The development and maintenance of a Financial Management Plan is an important part of the overall financial well-being of the City. From time to time, changes in Statute and other management processes may require an update to the City's Financial Management Plan. We present to you, this updated Plan which incorporates changes by the State Legislature. We recommend the Financial Management Plan be adopted by Resolution of the City Council. In doing so, the policies set forth in this Plan will supersede previously adopted financial management policies. If you have any questions or wish to discuss any of the policies contained in the Financial Management Plan, please feel free to contact us at your convenience. We wish to thank you for the continued opportunity to be of service and for the courtesy and cooperation extended to us by your staff. Sincerely, Abdo Financial Solutions, LLC POLICY SECTION CITY OF CORCORAN, MINNESOTA FINANCIAL MANAGEMENT PLAN April 25, 2024 City of Corcoran, Minnesota Financial Management Plan 6 Auditor Independence Policy Last reviewed by City Council on April 25, 2024. 1. In accordance with the Government Accountability Office, the authority on local government audits, in all matters relating to audit work, the external auditor shall be free both in fact and appearance from personal external and organizational impairments to independence. A. The City’s external audit organization shall not be responsible for designing, developing and/or installing the City’s accounting system or its operating system where this system generates information used in preparing financial statements for the City of Corcoran. B. External auditors shall not develop a performance measurement system or any other system relied upon in developing financial statements. C. The external auditors may prepare draft financial statements, schedules or perform other duties as long as they are based on management’s direction and the work results in a recommendation to management. D. Decisions based on the external auditor’s recommendations must be approved by City management. E. External auditors shall provide routine advice to the City of Corcoran and to management to assist them in activities such as establishing internal controls or implementing audit recommendations and can answer the technical questions and provide training, however, they may not direct or unduly influence management with those decisions. 2. Any non-audit work related to tax rulings, arbitrage, attestation, compilation, sales tax audits, counted value audits and financial report assistance proposed by the auditors must be approved by the City Council prior to hiring them. City of Corcoran, Minnesota Financial Management Plan 7 Budgetary and Financial Control Policy Last reviewed by City Council on April 25, 2024. 1. General budgetary and financial control is to be centralized in one department whose functions shall include, but not be limited to, the following: A. Budget compilation B. Budget monitoring C. Income and expenditure projections D. Capital improvement financing E. Risk management (see Risk Management Policy) F. Screening of Conduit Debt applications (see Conduit Debt Policy) G. Cash and investment management (see Investment Policy) H. Monitoring financial data for warning signals or trends I. Preparation of financial summary reports for key funds at least quarterly J. Maintain a detailed inventory listing of all material fixed assets so as to adequately ensure proper accounting of assets. K. "Project Financial Analysis" to be presented as part of any proposal to the Council in connection with any new or expanded operating or capital improvement programs and other projects. The objective of the financial analysis is to provide the best possible estimate of expenses/expenditures, revenues, and staffing impacts of a proposed project. The financial analysis should be factual, informative, and concise which should enable the Council to make intelligent and informed decisions. L. Payroll M. Accounts Receivable N. Receipts, Collections, and Customer Billing O. Accounts Payable 2. The City will maintain a program for the investment of funds consistent with the City’s Investment Policy. City of Corcoran, Minnesota Financial Management Plan 8 3. Operating Budget A. The City will always adopt a balanced operating budget for the General Fund. A balanced budget is one in which revenues and other financing sources are equal to expenditures and other financing uses. B. The City will pay for current expenditures with current revenues. C. The City will avoid, if possible, balancing current revenues with funds needed for future expenditures. D. The City will not budget to accrue future revenues. E. Excess revenue from a specific fiscal year will be placed into the City’s reserves in a manner consistent with the City’s fund balance reserve policies. F. The City will avoid postponing expenditures, rolling over short-term debt, and using reserves to balance the operating budget. G. The City will review step and grade plans annually and provide for a cost of living adjustment to compensation plans when it is determined that an adjustment is needed to align employee compensation with comparable market wages. From time to time, the City will review the overall compensation plan and commission a market analysis to determine if realignment of the plan is needed. H. To protect against unforeseen events, the City Council may budget for and maintain a contingency reserve in accordance with the City’s fund balance reserve policies. I. The City may apportion its administrative and general government costs to all its funds as appropriate and practical. These charges will be identified in the annual budget. J. The City Council, City Administrator and department directors will monitor revenues and departmental expenditures to ensure adherence to budgeted amounts. Budget appropriations are by department total within each fund rather than by line item (i.e., account.) Budget changes that involve the transfer of appropriations among accounts only require the approval of the City Administrator or designee. K. The City will also review and update, the schedule of fund balances, reserves, and working capital in all other operating funds of the City and determine adequacy of those money balances, using specified guidelines and criteria in conjunction with the budgets set annually. L. The operating budget policies ensure that the City’s annual operating expenditures are consistent with past expenditures and respond to long-term objectives rather than short-term benefits. The policies allow the City to maintain stable levels of service, expenditures, and tax levies over time. These policies are most critical to programs funded with property tax revenue because accommodating large fluctuations in this revenue source can impose hardship on the citizens. M. Department Directors will be responsible for administration of their respective Department Budgets and are to submit requests for any required budget adjustments, such as supplemental appropriations, to the Finance Manager and City Administrator before the program incurs cost overruns for the annual budget period. City of Corcoran, Minnesota Financial Management Plan 9 N. Primary responsibility in the management of budgeted funds lies with the Department Directors. Such management includes, but is not limited to, reviewing expenditures before authorization, reviewing monthly financial reports to detect errors and assess progress, and staying within expense or expenditure budget authorization. All costs incurred must be reasonable and necessary. Department Directors shall be responsible for contacting the Finance Manager or City Administrator should there be any questions regarding financial management or if the issue or concern is related to internal controls. The Finance Manager and City Administrator will routinely monitor overall budget operating progress throughout the year. O. The City will not use one-time accounting principle changes to balance the budget for any fund. P. The City will provide ample time and opportunity for public input into its Budget deliberations each year. Q. Council approval is required for budget changes that involve a transfer of appropriations between funds or from contingency accounts. The budget changes can be made at any Council meeting. R. The modified accrual basis will be used for all of the governmental funds in the budget. Under this basis, revenues are recognized in the accounting period that they become available and measurable. Expenditures are recognized in the accounting period in which the liability is incurred, if measurable. The accrual basis will be used for the budgets of the enterprise funds in the operating budget. Under this basis, revenues are recognized in the accounting period that they are earned and measurable. Expenses are recognized in the accounting period that they are incurred, if measurable. The basis of budgeting is the same as the basis of accounting used in the City’s audited financial statements. 4. The City will establish and maintain the highest standard of accounting practices, in conformity with Generally Accepted Accounting Principles (GAAP) and with recommended best practices as promulgated by the Government Finance Officers Association (GFOA). 5. The City will arrange for an annual audit of all funds and account types by independent certified public accountants qualified and licensed to issue such reports. 6. The City will strive to obtain each year the annual GFOA Certificate of Achievement for Excellence in Financial Reporting. 7. Regular monthly reports will present a summary of financial activity by major type of funds as compared to budget. Department Directors will review monthly reports comparing actual revenues and expenditures to the budgeted amounts. 8. The City integrates performance measurement and productivity indicators to measure operational performance where practical. Performance data for individual departments is included in the budget document and/or in the performance measurement report. Performance data should be directly related to the stated goals and objectives of the department and focus on results and accomplishments rather than inputs. Performance measures should provide a meaningful way to assess the effectiveness and efficiency of each department. City of Corcoran, Minnesota Financial Management Plan 10 Business Assistance Policy Last reviewed by City Council on April 25, 2024. Last reviewed by EDA on TBD. 1. Purpose A. The purpose of this policy is to establish the City of Corcoran and the Corcoran Economic Development Authority’s (City/EDA) position as it relates to the use of Tax Increment Financing, Tax Abatement and other business assistance programs for private development. This policy shall be used as a guide in processing and reviewing applications requesting business assistance. B. The City shall have the option of amending or waiving sections of this policy when determined necessary or appropriate. Minnesota Statutes 116J.994, Subd. 2, allows the City to deviate from its criteria by documenting in writing the reason for the deviation and attaching a copy of the document to its next annual report to the department. 2. Statutory Limitations In accordance with the City/EDA Business Assistance Policy, assistance requests must comply with applicable State Statutes. 3. Eligible Uses for the Receipt of Business Assistance As a matter of adopted policy, the City/EDA will consider using a business assistance tool to assist private developments only in those circumstances in which the proposed private projects meet one or more of the following uses: A. To meet the following housing related uses: o To provide a diversity of housing not currently provided by the private market. o To provide a variety of housing ownership alternatives and housing choices. o To promote affordable housing for low or moderate income individuals. o To promote neighborhood stabilization and revitalization by the removal of blight and the upgrading in existing housing stock in residential areas. B. To remove blight and encourage redevelopment in the commercial and industrial areas of the City in order to encourage high levels of property maintenance and private reinvestment in those areas; including façade improvement. C. To increase the tax base of the City in order to ensure the long-term ability of the City to provide adequate services for its residents while lessening the reliance on residential property tax. D. To retain local jobs, increase the local job base, and provide diversity in that job base. E. To increase the local business and industrial market potential of the City of Corcoran. F. To encourage additional unsubsidized private development in the area, either directly, or through secondary "spinoff" development. G. To offset increased costs of redevelopment, over and above the costs that a developer would incur in normal development. City of Corcoran, Minnesota Financial Management Plan 11 H. To accelerate the development process and to achieve development on sites which would not be developed without this assistance. 4. Business Assistance Project Approval Criteria All new projects approved by the City/EDA should meet the following mandatory minimum approval criteria. However, it should not be presumed that a project meeting these criteria will automatically be approved. Meeting these criteria creates no contractual rights on the part of any potential developer. o The assistance shall be provided within applicable state legislative restrictions, State Auditor interpretation, debt limit guidelines, and other appropriate financial requirements and policies. o The project should meet one or more of the uses identified in Section 3, Eligible Uses for the Receipt of Business Assistance. o The project must be in accord with the Comprehensive Plan and Zoning Ordinances, or required changes to the Comprehensive Plan and Zoning Ordinances which would accommodate the project must be under active consideration by the City at the time of approval. o The assistance will not be provided to projects that have the financial feasibility to proceed without the benefit of the assistance. Assistance will not be provided solely to broaden a developer's profit margins on a project. Prior to consideration of a business assistance request, the City may undertake an independent underwriting of the project to help ensure that the request for assistance is consistent as set forth in Appendix A. o Prior to approval of business assistance, the developer shall provide any required market and financial feasibility studies, appraisals, soil boring, information provided to private lenders for the project, and other information or data that the City or its financial consultants may require in order to proceed with an independent underwriting. o Any developer requesting business assistance should be able to demonstrate past successful general development capability as well as specific capability in the type and size of development proposed. o It is desirable if the developer retains ownership of the project at least long enough to complete construction, to stabilize its occupancy, to establish the project management, and to initiate repayment of the business assistance. o The level of business assistance funding should be reduced to the lowest possible level and least amount of time by maximizing the use of private debt and equity financing first, and then using other funding sources or income producing vehicles that can be structured into the project financing, prior to using additional business assistance funding. 5. Business Assistance Project Evaluation Criteria A. All projects will be evaluated by the City/EDA on the following criteria (as set forth in Section 5.03) for comparison with other proposed business assistance projects reviewed by the City and for comparison with other subsidy standards (where appropriate). It is realized that changes in local markets, costs of construction, and interest rates may cause changes in the amounts of business assistance subsidies that a given project may require at any given time. B. Some criteria, by their very nature, must remain subjective. However, wherever possible, "benchmark" criteria have been established for review purposes. The fact that a given proposal meets one or more "benchmark" criteria does not mean that it is entitled to funding under this policy, but rather that the City is in a position to proceed with evaluations of (and comparisons between) various business assistance proposals, using uniform standards whenever possible. City of Corcoran, Minnesota Financial Management Plan 12 C. Following are the evaluation criteria that will be used by the City/EDA: o All proposals should, in the opinion of the City/EDA, optimize the private development potential of a site. o All proposals should, in the opinion of the City/EDA, create the highest feasible number of jobs on the site. All proposals will meet the Business Assistance Project Approval Criteria established by the City/EDA. o When considering business assistance for a relocating or new business request, the City/EDA should weigh the impact on existing competition/businesses which are already established in the community. o All proposals should, in the opinion of the City/EDA, create the highest possible ratio of property taxes paid before and after redevelopment. Given the different assessment circumstances in the City, this ratio will vary widely. o Proposals should usually not be used to support speculative industrial, commercial, and office projects. o Assistance will usually not be used in a project that involves an excessive land and/or property price. o All business assistance projects will need to meet the "but for" test. Assistance will not be used unless the need for the City/EDA’s economic participation is sufficient that, without that assistance the project could not proceed in the manner as proposed. o Business assistance will not be used when the developer's credentials, in the sole judgment of the City/EDA, are inadequate due to past track record relating to: completion of projects, general reputation and/or bankruptcy, or other problems or issues considered relevant by the City/EDA. o Business assistance will not normally be used for projects that would generate significant environmental problems in the opinion of the local, state, or federal governments. o Business assistance funding should not be provided to those projects that fail to meet good public policy criteria as determined by the City/EDA, including: poor project quality; projects that are not in accord with the Comprehensive Plan, zoning, redevelopment plans, and city policies; projects that provide no significant improvement to surrounding land uses, the neighborhood, and/or the City in the opinion of City/EDA; projects that do not have significant new, or retained, employment; projects that do not meet financial feasibility criteria established by the City/EDA; and projects that do not provide the highest and best desired use for the property. o Applicants may refer to the following related policies, Tax Increment Financing Policy and Tax Abatement Policy, and the Forms Section. City of Corcoran, Minnesota Financial Management Plan 13 Capital Assets Policy Last reviewed by City Council on April 25, 2024. Purpose It is the policy of the City of Corcoran to maintain appropriate procedures regarding the procurement, management, and disposal of all capital assets in accordance with Governmental Accounting Standards Board Statement No. 34 (GASB 34). The Capital Assets Policy addresses classes of assets, determination of useful lives, and calculation of depreciation. 1. Define Capital Assets and Capitalization Thresholds Capital assets include land, land improvements, buildings, building improvements, construction in progress, machinery and equipment, vehicles, infrastructure, easements, works of art and historical treasurers acquired by the City for use in providing services to its citizens. A capital asset is to be reported and depreciated in government-wide financial statements. In the government-wide financial statements, assets that are not capitalized are expended in the year of acquisition. Infrastructure assets are long-lived capital assets that can be preserved for a significant number of years, greater than most capital assets that are stationary in nature. Examples include roads, bridges, tunnels, drainage systems, water and sewer systems and dams. Infrastructure assets do not include buildings, driveways, parking lots or any examples given above that are incidental to property or access to the property. Another criterion for recording capital assets is capital-related debt. Capitalize capital assets purchased with debt proceeds and depreciate over their estimated useful life. Capitalizing these assets will minimize the potential of reporting negative net assets in the statement of net assets. In most cases, these assets will meet the thresholds and guidelines for recording as a capital asset. For financial reporting purposes only, the City will classify and establish capitalization thresholds for each asset class as follows: CAPITAL ASSET CLASSIFICATION CAPITALIZATION THRESHOLD Land and land improvements; $1 Land Improvements; $10,000 Other improvements; $10,000 Building and building improvements; $15,000 Machinery and equipment; $5,000 Vehicles; $5,000 Infrastructure; $50,000 Construction-in-progress; Accumulate all costs and capitalize if over $25,000 when complete. Other assets; $5,000 All information in regards to the City asset acquisition, retention, and disposal is maintained and reported to the finance department. City of Corcoran, Minnesota Financial Management Plan 14 2. Reporting Capital Assets Report capital assets at historical costs, which includes most costs necessary to placing a capital asset into its intended use or state of operation. Historical cost includes the vendor’s invoice, the value of any trade-in or allowance, sales tax, initial installation cost (excluding in-house labor), modifications, attachments, accessories or apparatus; and ancillary charges such as freight and transportation charges, site preparation costs, and professional fees. In the event the historical cost of a capital asset is not determinable, it will be necessary to record an estimated historical cost of the asset using alternative methods. Alternative methods include standard costing and normal costing. Standard costing estimates the historical cost of a capital asset by establishing the average cost of obtaining the same or a similar asset at the time of acquisition. Normal costing estimates historical cost based on the current cost to either reproduce or replace the capital asset, indexed by a reciprocal factor from the estimated acquisition date, i.e., taking the value of acquiring the asset new today and then discounting that amount by an appropriate inflation factor back to the date of acquisition. Capital assets donated to the City shall be reported at fair value. Fair value is the amount at which an asset could be exchanged in a current transfer at arm’s length between willing parties, other than in a forced or liquidation sale. Donations are defined as voluntary contributions of resources to the City by a non-governmental entity. A voluntary contribution of resources between governmental entities is not a donation. 3. Depreciation Capital Assets Depreciation is the process of allocating the cost of a tangible asset to the periods of benefit. Capital assets shall be depreciated over their estimated useful live with exception of the following: A. Inexhaustible assets, i.e., land, and land improvements that do not require maintenance or replacement, e.g., certain works of art and historical treasures; B. Infrastructure assets reported using the modified approach; and C. Construction work-in-progress. For financial purposes the City will use the straight-line method of depreciation, which allocates the cost evenly over the life of the asset. Generally, at the end of an asset’s life, the sum of the amounts charged for depreciation in each accounting period, or accumulated depreciation, will equal the original cost less salvage value. A significant issue when recording capital assets is the question of when is an expenditure capitalized as an improvement versus recorded as repairs or maintenance expense. The key consideration for determining whether to capitalize expenditures depends on whether the cost incurred, significantly extends the asset’s useful life, increases its capacity, or improves its efficiency. Therefore, capitalize capital asset improvement costs if: A. The costs exceeds the capitalization thresholds; and B. One of the following criteria is met: o The value of the asset or estimated life is increased by 25% of the original cost or life period; o The cost results in an increase in capacity of the asset; or o The efficiency of the asset is increased by more than 10%; City of Corcoran, Minnesota Financial Management Plan 15 4. Capital Asset Definitions and Categories Land - is to be capitalized but not depreciated. It is recorded at historical cost and remains at that cost until disposal. If there is a gain or loss on the sale of land it is reported as a special item in the statement of activities. Land Improvements - consist of betterments, site preparation, and site improvements (other than buildings) that ready land for its intended use. The costs associated with improvements to land are added to the cost of the land. Land improvements can be further categorized as inexhaustible, not requiring maintenance or replacement; or exhaustible, e.g., parking lots, landscaping and fencing. Examples of items to be capitalized as land and land improvements include: A. Purchase price or fair value; B. Commissions; C. Professional fees, including title searches, architect, legal, engineering, appraisal, surveying, environmental assessments; D. Land excavation, fill, grading, and drainage; E. Demolition of existing buildings and improvements, less salvage; F. Removal, relocation or reconstruction of property owned by others, i.e., power, telephone and railroad lines; G. Interest on mortgages accrued at date of purchase; H. Accrued and unpaid taxes at date of purchase; I. Other costs incurred in acquiring the land; J. Water wells, including initial cost for drilling, the pump and its casing; and K. Permanent right-of-way; Other Improvements - include land improvements that are exhaustible in nature and enhance the quality or facilitate the use of land for a specific purpose. Examples of items to be capitalized as other improvements include: A. Fencing and gates; B. Landscaping; C. Parking lots, driveways, and parking barriers; D. Outdoor sprinkler and irrigation systems; E. Recreation areas and athletic fields, including bleachers; F. Golf courses; G. Paths and trails; H. Septic systems; City of Corcoran, Minnesota Financial Management Plan 16 I. Stadia; J. Swimming pools, tennis courts, basketball courts, skate parks; K. Fountains; L. Plazas and pavilions; and M. Retaining walls; Buildings - refer to a structure that is permanently attached to the land, has a roof, is partially or completely enclosed by walls, and is not intended to be transportable or moveable. Certain buildings or structures that are an ancillary parts of infrastructure networks, such as well houses and pumping stations will be reported as infrastructure rather than as buildings. Example of items to be capitalized as building: Purchased Buildings: A. Original purchase price; B. Expenses for remodeling, reconditioning, or altering a purchased building to make it ready for its intended purpose; C. Environmental compliance, i.e., asbestos abatement; D. Professional fees, including architect, engineer, management fees for design and supervision, legal; E. Cancellation or buyout of existing leases; and F. Other costs required to place or render the asset into operation; Constructed Buildings: A. Completed project costs; B. Cost of excavation or grading or filling of land for a specific building; C. Expenses incurred for the preparation of plans, specifications, blueprints; D. Building permits; E. Costs of temporary buildings used during construction; F. Additions to buildings, i.e., expansions, extensions, or enlargements; City of Corcoran, Minnesota Financial Management Plan 17 Building Improvements - include capitalized costs that materially extend the useful life of a building or increase the value of a building, or both, beyond one year. Building improvements should not include maintenance and repairs done in the normal course of business. Examples of items to be capitalized as building improvements include: A. Installation or upgrade of heating and cooling systems, including ceiling fans and attic fans; B. Original installation or upgrade of wall or ceiling covering such as carpeting, tiles, paneling, or parquet; C. Structural changes such as reinforcement of floors or walls, installation or replacement of beams, rafters, joists, steel grids, or other interior framing; D. Installation or upgrade of window or door-frames, upgrading windows or doors, built-in closet and cabinets; E. Interior renovation of casings, baseboards, light fixtures, ceiling trim; F. Installation or upgrade of plumbing and electrical wiring; and G. Installation or upgrade of telecommunication system Example of items considered repairs or maintenance in nature and should not be capitalized as buildings or building improvements include: A. Adding, removing and/or moving of walls relating to renovation projects that are not considered major rehabilitation projects and do not increase the value of the building; B. Improvement projects of minimal or no added life expectancy and/or value to the building; C. Plumbing or electrical repairs; D. Cleaning; pest extermination, or other periodic maintenance; E. Interior decoration, i.e., draperies, blinds, curtain roads, wallpaper; F. Exterior decoration, i.e., detachable awnings, uncovered porches, decorative fences; G. Maintenance-type interior renovation including repainting, touch-up plastering, replacement of carpet, tile, or pane sections, and refinishing of sinks and fixtures; H. Replacement of a part or component of a building with a new part of the same type and performance capabilities, e.g., replacement of an old boiler with a new one of the same type and performance capabilities; I. Any other maintenance-related expenditure, which does not increase the value of the building; City of Corcoran, Minnesota Financial Management Plan 18 Equipment, Machinery, and Vehicles - refer to fixed or movable tangible assets used for operations, the benefits of which extend beyond one year from date of receipt. Examples of expenditures to be capitalized as equipment, machinery, and vehicles include: A. Original contract or invoice price; B. Freight charges; C. Handling and storage charges; D. In-transit insurance charges; E. Sales, use and other taxes imposed on the acquisition; F. Installation charges; G. Charges for testing and preparation for use; H. Cost of reconditioning used items when purchased; and I. Parts and labor associated with the construction of equipment, machinery, or vehicle; Note that the cost of extended warranties and/or maintenance agreements, which can be separately identified from the cost of the equipment, machinery, or vehicle shall not be capitalized. Infrastructure Assets – are long-lived capital assets that are linear and stationary in nature and can be preserved for a significantly greater number of years than most capital assets. Examples of infrastructure assets include: A. Roads, streets, curbs, gutters, sidewalks; B. Bridges; C. Water and sanitary sewer systems; D. Drainage and storm water systems; E. Street light systems; and F. Signage; Infrastructure assets shall be capitalized and depreciated unless the modified approach is used. The modified approach is an alternative to reporting depreciation for infrastructure assets that meet the following criteria: A. The assets are managed using a qualifying asset management system; and B. It is documented that the assets are being preserved at or above a condition level established by the City. Under the modified approach the infrastructure, assets are not depreciated, and only the costs that increase the capacity or efficiency of the asset are capitalized, while all other expenditures that preserve the useful life of the assets are expensed. Only infrastructure assets that comprise a network or subsystem of a network can be reported using the modified approach. City of Corcoran, Minnesota Financial Management Plan 19 Other Capital Assets - includes computer software that is either purchased or developed for internal use, which should be capitalized, if the cost of the software exceeds the capitalization threshold and depreciated over the software’s estimated useful life. Capitalization of computer software includes software license fees if the total dollar amount of the fee divided by the number of units or terminals exceeds the threshold. Examples of expenditures to be capitalized as computer software include: A. External direct costs of materials and services, i.e., third-party fees for services; B. Costs to obtain software from third parties; C. Travel costs incurred by employees in their duties directly associated with development; D. Payroll and payroll-related costs of employees directly associated with or devoting time to encoding, installing, or testing; and E. Costs to develop or obtain software that allows for access or conversion of old data by new information systems; Note that upgrades and enhancements should only be capitalized to the extent that they increase the functionality of the product. Leased Property - Any transaction meeting the definition of long-term leased property as defined by GASB standards, would be recorded as a lease payable and will be measured at the present value of the payments under the provisions of the lease. The asset would equal the lease liability plus any prepayments and certain initial direct costs. An exception is made for a short-term lease arrangement. In the governmental funds, which report on a modified accrual basis, capital assets and long-term liabilities are not reported. Rather, when a lease is entered into the government reports an expenditure equal to that present value amount and another financing source – capital lease agreement. 5. Capital Assets Estimated Useful Life OTHER IMPROVEMENTS Fencing and gates; 20 years Landscaping; 10 years Parking lots, driveways, and parking barriers; 20 years Outdoor sprinkler and irrigation systems; 20 years Recreation areas and athletic fields, including bleachers; 20 years Golf courses; 40 years Paths and trails; 20 years Swimming pools, tennis courts, basketball courts, skate parks; 20 years Outdoor lighting; 20 years City of Corcoran, Minnesota Financial Management Plan 20 BUILDINGS AND BUILDING IMPROVEMENTS Buildings; 40 Roof; 20 HVAC (heating, ventilation, air conditioning); 20 Electrical; 30 Plumbing; 30 Sprinkler system; 20 Security and fire alarm system; 10 Cabling; 10 Floor covering other than carpet; 15 Carpeting; 10 Interior construction; 15 Interior renovation; 10 Elevators; 20 EQUIPMENT, MACHINERY, AND VEHICLES Audio visual equipment; 5 years Business machines and office equipment; 5 years Telecommunication equipment; 5 years Computer equipment and software; 5 years Fire Department equipment; 10 Furniture and fixtures, excluding structural components of a building; 10 years Grounds equipment (mowers, tractors, bobcats); 8 years Kitchen equipment (appliances); 10 years Lab equipment; 10 years Law enforcement equipment; 5 years Machinery, tools and other equipment; 5 years Outdoor equipment (playgrounds, scoreboards); 15 years Photocopiers; 5 years Cars, light general purpose trucks (actual weight less than 13,000 10 years Heavy general purpose truck and equipment e.g., front loaders, graders (actual weight greater than 13, 000 ) 15 years Firefighter trucks; 15 years INFRASTRUCTURE Roads, streets, curb and gutter; 20 years Parking lots; 20 years Sidewalks; 20 years Water, sanitary sewer, storm sewer systems; 50 years 1 Estimated useful life values derived from the Internal Revenue Service Alternative Depreciation System (ADS) but adjusted by staff for the needs of the City of Corcoran. City of Corcoran, Minnesota Financial Management Plan 21 Capital Improvement Program Policy Last reviewed by City Council on April 25, 2024. The City will develop a multi-year plan for capital improvements and capital equipment replacement and update it annually. Capital improvements and equipment replacement for the upcoming year will be incorporated into the operating budget. The City will identify the estimated cost and potential funding sources for each capital project or equipment purchase before the proposal is submitted to the Council for approval and in that process will determine the most effective financing method for the proposed project or equipment purchase. The City will make all capital improvements or equipment purchases in accordance with the adopted capital improvement program, or as it is amended by the Council. Capital purchases, not otherwise funded through an approved budget, shall require City Council approval. The City will enact each five-year capital improvement program based on a rolling multi-year capital improvement plan update. The City will coordinate development of the capital improvement and equipment replacement budget with the development of the operating budget. Future operating costs associated with new capital improvements or capital equipment will be projected and included in operating budget forecasts. The City will use inter-governmental assistance to finance only those capital improvements or equipment purchases that are consistent with the capital improvement plan and City priorities, and whose operating and maintenance costs have been included in operating budget forecasts. The City will maintain all its assets at a level adequate to protect the City’s and its citizens’ capital investment and to minimize future maintenance and replacement costs. City of Corcoran, Minnesota Financial Management Plan 22 Conduit Debt Policy Last reviewed by City Council on April 25, 2024. General Under the Minnesota Municipal Industrial development Act, Minnesota Statutes, Sections 469.152 to 469.1655 (the “Industrial Development Act”), the City of Corocran , Minnesota has authority to issue revenue bonds or notes to attract or promote economically sound industry and commerce to the City, including the development of facilities by qualified 501(c)(3) organizations. Under Minnesota Statutes, Chapter 462C (the “Housing Act”) the City is authorized to issue housing revenue bonds to finance multi- family residential housing projects for low and moderate income persona and elderly persons. The City Council is aware that such financing for certain private activities may be of benefit to the City and will consider requests for tax exempt financing subject to these Guidelines. The City Council considers tax exempt financing to be a privilege, not a right. It is the judgment of the City Council that tax exempt financing is to be used on a selective basis to encourage certain development that offers a benefit to the City as a whole, including employment and housing opportunities. It is the applicant’s responsibility to demonstrate the benefit to the City. The applicant should understand that although approval may have been granted by the City for the issuance of financing for a similar project or a similar debt structure that is not a basis upon which approval will be granted. Each application will be judged on the merits of the project as it relates to the public purposes of the Housing Act or the Industrial Development Act and the benefit to the City at the time the request for financing is being considered. Policy 1. The City Council will consider tax exempt financing for manufacturing and health care facilities, and other facilities operated by qualified 501(c)(3) organizations, under the Industrial Development Act; and housing projects under the Housing Act. An applicant for tax-exempt financing pursuant to the Industrial Development Act must submit to the City the application on the form prescribed by the City Clerk. 2. The project must be a positive benefit to the City. The project must be of a nature that the City wishes to attract, or an existing business which the City wishes to retain or expand within the City, considering employment opportunities, incentive for further development, impact on City services, and support for the industrial, commercial or health care operations currently located in the City. A housing project must provide significant housing opportunities for low and moderate income persons or the elderly. 3. City staff, upon request, may grant an applicant a pre-application review. The purpose of the pre-application review is to inform applicants of the possibility of rejection or the possible basis for such a rejection. The fact that the project is not rejected at the pre-application stage is not to be construed as approval of the project or as an indication that the project will be approved upon formal request to the Council. Requests for tax-exempt financing may be rejected by the City whether or not the project was submitted to a pre-application review and regardless of the outcome or recommendation of that pre-application review. A request for pre-application review must be in writing, addressed to the City Administrator, and set forth the name of the project, the type of project intended and the name, address and telephone number of the person who will be representing the applicant at the pre-application review, together with such additional information as the applicant desires to submit. The City will appoint bond counsel for the bond issue, which will normally be the City’s regularly retained bond counsel. 4. Pursuant to the Industrial Development Act and the Housing Act, consideration of an application for tax exempt financing must be done at a public hearing held by the Council. City of Corcoran, Minnesota Financial Management Plan 23 5. The City is to be reimbursed and held harmless for and from any out-of-pocket expenses related to the tax-exempt financing including, but not limited to, legal fees, financial advisor fees, and bond counsel fees, the City’s expenses in connection with the application, and any deposits or application fees required under state law in order to secure allocation of bonding authority. A non- refundable application fee in the amount of $750 must be included with the submission of the application, and a $5,000 refundable fee to be applied to the expenses of the City, the unspent portion of the refundable fee will be refunded to the applicant when the City is satisfied that all such expenses have been paid. Projects within City limits - 0.5% of bond issue amount Prior to closing and delivery of the bonds for the project, the applicant must pay to the City, or commit to pay, as the case may be, a one-time administrative fee equal to 0.5% of bond issue amount for any project commencing within City limits. Projects outside of City limits - 1.0% of bond issue amount Revenue bonds issued for projects outside of the City limits shall be charged a one-time administrative fee equal to 1.0% of the bond issue amount. Notwithstanding anything to the contrary herein, the administrative fees required by this paragraph will be reduced to the extent needed to ensure that the fee does not affect the tax-exempt status of the bonds under Internal Revenue Code of 1986, amended and related regulations. 6. Should the tax exempt financing request cause the City’s total bonding for the year to exceed $10,000,000 in a year that the City would otherwise be eligible to issue bank qualified bonds, (bonds with tax incentives to banks), any interest rate differential between bank qualified and non-bank qualified bonds shall be estimated and the difference paid by the borrower. If the City would have exceeded this amount without the tax-exempt issue, no differential would be calculated or paid by the borrower. 7. Applications for financing must be made on the forms attached to these Guidelines. In addition, the applicant must furnish a description of the project, together with a brief description of applicant and the proposed financing in such form as required at the time of application. The City will not review financial statements, nor form any opinions as to the financial success of the proposed business plan. 8. The City may, in its sole discretion, withdraw its preliminary approval of a project any time if in its judgment the purposes of the Act will not be served by going forward with the project and its financing. Miscellaneous 1. Ratings. The City will give its most favorable consideration to proposed tax-exempt bond issues that have the rating of “A” or better by Moody’s Investment Service, Standard & Poor’s Corporation, Fitch Ratings or Kroll Ratings. Issues carrying lower ratings or non-rated issues may be sold only to institutional or other investors on a private placement basis and must be in denominations of at least $100,000. A lower denomination, but not less than $25,000, may be allowed if specifically authorized by the City Council in cases where the bonds are rated above investment grade and the bonds are sold only to institutional or accredited investors as defined under the Securities Act of 1933. The City Council may depart from this guideline when, in its judgment, the project is of a level of merit and public purpose to justify the departure; and in the case of such a departure, the City Council must state its reasons therefore in the resolution awarding the sale of bonds. 2. Refundings. The City Council will normally approve the refunding of a tax-exempt issue but only upon a showing by the applicant of (i) substantial debt service savings, (ii) the removal of bond covenants significantly impairing the financial feasibility of the project, or (iii) both (i) and (ii). In the case of refunding of bonds a one-time administrative fee of .025% of the bond issue amount and the non-refundable application fee of $2,500 must be paid together with reimbursing the City of all out of pocket costs. If the original financing was not completed with the City of Corcoran, a fee of 0.50% of the bond issue amount shall be charged for the refunding. Such fees must be paid in full prior to closing the refunding bonds. City of Corcoran, Minnesota Financial Management Plan 24 3. Subsequent Proceedings. Where changes to the underlying documents or credit facilities of outstanding bond issues are to be made and require Council action (including changes that are a “deemed reissuance” under Internal Revenue Service regulation), no administrative fee is charged but a non-refundable fee of $2,000 must be deposited with the City to cover administrative costs. No formal application form is required. 4. Issue by Another Political Subdivision. The City may consider requests for tax-exempt financing of projects in the City by other political subdivisions in cases where the project is done in conjunction with other communities, the financing needed for the Corcoran portion is small as compared to the total multi-jurisdictional project and the financed portion located within the City of Corcoran is not more than $5,000,000 or where the development provides community services to the vicinity including Corcoran. In these cases the non-refundable application fee must be paid and all procedures through the approval of the preliminary resolution followed. 5. City Contact. Initial contacts about tax exempt financing are made by contacting: City of Corcoran City Administrator 8200 County Road 116 Corcoran, MN 55340 (763) 420.2288 6. Deadlines. The City Council conducts all tax-exempt financing matters at regularly scheduled City Council meetings held on selected Mondays of each month. Documents for City Council consideration must be at the City office no later than 10 calendar days prior to the next City Council meeting at which the matter is to be considered. In the case of a publicly offered bond issue, the documents, when submitted, may specify a maximum price and maximum effective interest rate if prices and rates have not yet been established. City of Corcoran, Minnesota Financial Management Plan 25 Contract Policy & Procedure Last reviewed by City Council on April 25, 2024. 1. Policy Contracts are an essential component of the purchasing process. Not only does the contract detail agreed upon activity, it also provides insurance and indemnity provisions. Corcoran is a statutory City and all contracts, leases, and agreements must be signed by the Mayor and City Administrator. Per Minnesota State Statute 412.691 the City Administrator may approve contracts up to $20,000. Contracts exceeding $20,000 must be approved by the City Council. Refer to the “Purchasing Policy” for purchase and bidding information. 2. Organizations Affected All departments. 3. Procedure: A. Contract Form o Complete a standard City contract form and submit it to the City Clerk. After the City Council awards the contract, the City Clerk will secure signatures of the contractor and City officials. o All construction projects exceeding $20,000 require a contract. See 3C regarding Performance and Labor and Materials Bond info. Construction contracts include park projects, public works projects, public improvements, etc. for construction, alteration, repair or maintenance of real or personal property. o Commodities costing $20,000 to $175,000 may require entering into a contract (at discretion of City Administrator). Any purchase above $175,000 does require a contract. Construction projects over $20,000 requires entering into a contract. The only exception applies to purchases under a county/state contract or consortium agreement. o Depending on the scope of the services to be provided to the City, a liquidated damages clause may be included in the contract. The liquidated damages amount set forth in the contract must be reasonable. o A signed copy of each contract will be filed by the City Clerk as part of the official records of the City. No City contract is valid, nor may work commence, until the City Clerk secures signatures from all parties stated in the contract. A copy of signed contract shall then be forwarded to City staff responsible for managing the contract. The City representative will then issue to the contractor “notice to proceed”. B. Amendments The contract cost, once established by the Council, shall represent the maximum obligation to the City. Any change orders which affect the cost of the contract shall be reviewed by the City Administrator and City Representative managing the contract, who then will forward the justification for the change order to the City Council for approval. In no event will payment in excess of the contract cost be made until such approval has been obtained. City of Corcoran, Minnesota Financial Management Plan 26 C. Bond Requirements o The vendor must execute to the City a performance bond and a payment bond for public work over $100,000 to protect the City and all people furnishing work, equipment, materials, or supplies. An irrevocable letter of credit may be accepted in lieu of a performance bond. o No City contract is valid, nor may work commence, until the contractor provides a Performance Bond and a Labor and Materials Bond to the City in accordance with state statute. D. Certificate of Insurance Before beginning work on a Contract, the Contractor must submit to the City, and obtain City’s approval, on a certificate of insurance. This certificate shall be composed of a Standard Form C.I.C.C.-701 or an ACORD 25 form. The certificate of insurance shall list the City as the policies additional insured, and shall be maintained at all time throughout the life of the contract, and provide for the following minimum coverage o Comprehensive General Liability: $1,000,000.00 per occurrence; $2,000,000 aggregate o Automobile Liability for all automobiles: $1,000,000.00 combined single limit o Workman’s Compensation: Statutory Amounts The Insurance cancellation language should state that the company will provide the City 30 days' written notice of cancellation (include this requirement in bid specifications if applicable). 4. Exceptions: Any deviation from this policy must be approved by the City Administrator. City of Corcoran, Minnesota Financial Management Plan 27 Debt Management Policy Last reviewed by City Council on April 25, 2024. 1. Purpose A. To define the role of debt in the City's total financial strategy so as to avoid using debt in a manner that weakens the City’s overall financial condition. B. To establish limits on the amount of City debt which will allow for manageable debt service costs. C. To maintain the best possible credit rating. 2. Policy A. The City will confine long-term borrowing to capital improvements, equipment or projects that have a life of more than 5 years and cannot be financed from current revenues. B. The City will strive to keep the total maturity length of general obligation bonds below 15 years with at least 50% of the principal being retired within 10 years. In all cases, the maturity shall be shorter than the life of the related assets. C. The City will strive to keep the direct debt per capita and direct debt as a percent of estimated market value at or below the median set out by the credit rating agencies. D. Total general obligation debt will not exceed the statutory limit of three percent of the estimated Full Market Value of taxable property in the City as required by Minnesota State Statute. E. The City will not use long-term debt for current operations. F. The City will maintain frequent and regular communications with bond rating agencies about its financial condition and will follow a policy of full disclosure in every financial report and bond prospectus. The City will comply with Securities Exchange Commission (SEC) reporting requirements. G. Refinancing or bond refunding will only be undertaken when there is significant economic advantage to the City, and when it does not conflict with other fiscal or credit policies. H. Interfund borrowing shall have a reasonable repayment schedule and be approved by Council resolution. Refer to the policies set for in the Interfund Loan Policy. I. The maintenance of the best possible credit rating shall be a major factor in all financial decisions. For the purposes of issuing debt, bond rating categories shall be used as a means of assessing the City’s financial condition. City of Corcoran, Minnesota Financial Management Plan 28 Donations Policy Last reviewed by City Council on April 25, 2024. Purpose The City of Corcoran in partnership with neighboring communities, the school district, and community non-profit organizations cooperate to provide social and recreational activities to area residents. Policy The City shall make small donations to community non-profits and other civic organizations to support their programs which provide social and recreational benefits to residents. The goal of the donations is to allow people who may not otherwise use a City facility to see them, use them, and perhaps become a regular customer of the facility. The City will provide limited staff time without charge for park maintenance personnel to monitor, transport, or otherwise safeguard City property while promoting the cooperative social and recreational programs. Due to Statutory limitations on the use of public funds for non-public purposes, donations made under this policy shall be limited to organizations determined by the Attorney General’s office to be a proper use of public funds. Examples of donations that may be made under this policy include: staff time, daily passes to the municipal pool, passes to the municipal golf course, and small safety related items. Examples of eligible events for which a donation may be made under this policy include: school carnivals, senior party on graduation night, and annual festivals such as Country Daze or other community-wide events. City of Corcoran, Minnesota Financial Management Plan 29 Fund Balance Policy Last reviewed by City Council on April 25, 2024. 1. Purpose The purpose of this policy is to establish specific guidelines the City of Corcoran (the City) will use to maintain an adequate level of fund balance to provide for cash flow requirements and contingency needs because major revenues, including property taxes and other government aids are received in the second half of the City’s fiscal year. This policy also establishes specific guidelines the City will use to classify fund balances into categories based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in these funds can be spent. The elements of the policy are created by the City for its own purposes and may, therefore, be revised by the City as needed in the future. 2. Classification of Fund Balance/Procedures A. Nonspendable This category includes fund balance that cannot be spent because it is either (i) not in spendable form or (ii) is legally or contractually required to be maintained intact. Examples include inventories and prepaid amounts. B. Restricted Fund balance should be reported as restricted when constraints placed on those resources are either (i) externally imposed by creditors, grantors, contributors, or laws or regulations of other governments or (ii) imposed by law through constitutional provisions or enabling legislation. C. Committed o Fund balance that can only be used for specific purposes pursuant to constraints imposed by formal action of the City’s highest level of decision-making authority. The committed amounts cannot be used for any other purpose unless the City removes or changes the specified use by taking the same type of action it employed to commit those amounts. o The City Council will as deemed necessary commit specific revenue sources for specified purposes by resolution. This formal action must occur prior to the end of the reporting period, however, the amount to be subject to the constraint, may be determined in the subsequent period. o To remove the constraint on specified use of committed resources the City Council shall pass a resolution D. Assigned o Amounts that are constrained by the City’s intent to use for specified purposes, but are neither restricted nor committed. Assigned fund balance in the General fund includes amounts that are intended to be used for specific purposes. o The City Council has delegated the authority to assign and remove assignments of fund balance amounts for specified purposes to the Finance Manager. City of Corcoran, Minnesota Financial Management Plan 30 E. Unassigned o Unassigned fund balance represents the residual classification for the General fund. This includes amounts that have not been assigned to other funds and that have not been restricted, committed, or assigned to specific purposes within the General fund. The General fund should be the only fund that reports a positive unassigned fund balance amount. o The City will maintain an unassigned fund balance in the General fund of an amount not less than 42% of the next year’s budgeted expenditures of the General fund. This will assist in maintaining an adequate level of fund balance to provide for cash flow requirements and contingency needs because major revenues, including property taxes and other government aids are received in the second half of the City’s fiscal year. 3. Monitoring and Reporting A. The Finance Manager shall monitor the status of fund balances in relation to this policy and present to the City Council. When both restricted and unrestricted resources are available for use, it is the City’s policy to first use restricted resources, and then use unrestricted resources as they are needed. B. When committed, assigned or unassigned resources are available for use, it is the City’s policy to use resources in the following order; 1) committed 2) assigned and 3) unassigned. C. A negative residual amount may not be reported for restricted, committed, or assigned fund balances in the General fund. 4. General Fund Unassigned Fund Balance Each year a calculation of the General Fund Unassigned Fund Balance will be prepared to determine if there are adequate funds to transfer out of the General Fund for capital needs. The City Administrator will review this calculation and make a recommendation. City of Corcoran, Minnesota Financial Management Plan 31 Interfund Loan Policy Last reviewed by City Council on April 25, 2024. Purpose The interfund loan policy provides the parameters by which the City may alleviate cash shortages in the various City funds with temporary loans from other funds. Interfund loans are intended to be a temporary internal financing mechanism which may be used to alleviate the need for debt issuance on a project that requires only short-term financing and/or to provide temporary internal financing on a project for which permanent financing will take place at a later date. Policy It is the policy of the City Council that interfund loans between the General Fund, Special Revenue Funds, Debt Service Funds, Capital Projects Funds or the Enterprise Funds may be used to alleviate a temporary cash deficiency. The loan shall be accounted for as a temporary borrowing between funds or accounts and shall not be available for appropriation or be considered revenue to the borrowing fund or account. Amounts transferred shall be repaid within 180 calendar days or as approved by Council resolution. Borrowing shall occur only when the fund or account receiving the money will earn sufficient revenue during the current fiscal year, to repay the amount transferred. No more than 75 percent of the maximum of moneys held in any fund or account during a current fiscal year may be loaned or transferred. Such loans shall not be used to balance the budget of the borrowing fund, nor shall they deter any function or project for which the loaning fund was established. The City Council must adopt a resolution before any interfund loan transaction takes place. The resolution shall contain the exact amount of the loan, the funds involved, the purpose of the loan, the specific source of funds for repayment, the schedule for repayment and any interest rate involved. City of Corcoran, Minnesota Financial Management Plan 32 Investment Policy Last reviewed by City Council on April 25, 2024. 1. Investment Policy Statement of Purpose This policy has been developed to serve as a reference point for the management of City assets. It is the policy of the City to invest public funds in a prudent manner which provides for the following in order of importance: Safety; Liquidity; and Yield (return on investment) that conforms to all federal, state and local regulations governing the investment of public funds. All investments purchased by the City are expected to be held until maturity. The City will invest in securities that match the City’s operational, short-term and longer term core reserve needs. 2. Scope This Investment Policy applies to all financial assets of the City. All cash and investments are pooled together to achieve economies of scale for each entity. These funds are accounted for in the Comprehensive Annual Financial Report and include all City and Economic Development Authority funds: A. General Fund B. Special Revenue Funds C. Capital Project Funds D. Debt Service Funds E. Enterprise Funds F. Internal Service Funds G. Trust and Agency Funds 3. Prudence Investments shall be made with judgment and care under circumstances existing at the time the investment is made. The standard of prudence to be used by investment officials shall be the “prudent person” standard and shall be applied in the context of managing an overall portfolio. The prudent person standard requires that a fiduciary exercise discretion and average intelligence in making investments that would be generally acceptable as sound. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal liability for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse situations. Investment procedures developed for the Finance Department must be complied with by those with access to and management responsibilities for City investments. City of Corcoran, Minnesota Financial Management Plan 33 4. Objective The primary objective of the City of Corcoran’s investment activities shall be: A. Safety - Safety of principal is of critical importance to the investment program. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of principal in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. o Credit Risk - the risk of loss due to failure of the security issuer or backer will be minimized by: • Limiting investments to the types of securities listed in Section 8 of this investment policy. • Pre-qualifying the financial institutions, broker/dealers, intermediaries, and advisors with which the City will do business in accordance with Section 7. • Diversifying the investment portfolio so that the impact of potential losses from any one type of security or from any one individual issuer will be minimized. Insurance or collateral may be required to ensure return of principal. o Interest Rate Risk – the risk that the market value of securities in the portfolio will fall due to changes in market interest rates will be minimized to: • Provide for liquidity by reviewing cash flow requirements and make investments to meet the shorter cash flow needs, thereby avoiding the need to sell securities in the open market prior to maturity. Total weighted average maturity of total funds will not exceed 5 years. B. Liquidity - The City’s investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements as reasonably anticipated. The portfolio will be structured so that the liquid component, , of the portfolio will be invested only in short-term securities maturing in less than thirty days. Additionally, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). Furthermore, a portion of the portfolio may be placed in money market mutual funds or local government investment pools which offer same day liquidity for short- term funds. C. Yield/Return on Investment - The City’s investment portfolio shall be designed with the objective of attaining a market rate of return. The core of investments is limited to low-risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall generally be held until maturity with the following exceptions: o A security with declining credit may be sold early to minimize loss of principal. o A security swap would improve the quality, yield, or target duration in the portfolio. o Liquidity needs of the portfolio require that the security be sold. City of Corcoran, Minnesota Financial Management Plan 34 5. Delegation of Authority The investment program shall be operated in conformance with federal, state, and other legal requirements. Authority to manage the City’s investment program is derived from the following: A. Minnesota Statutes 118A, Municipal Funds Management responsibility for the investment program is hereby delegated to the City Administrator, who shall establish procedures for the operations of the Investment Program consistent with this Investment Policy. The Finance Manager, with assistance from finance department staff, shall: a) Monitor performance of the investment portfolio; b) Ensure funds are invested in accordance with the policy; c) Analyze, recommend and implement policy and operational procedures that will enhance the City's investment program; d) Ensure that proper internal controls are developed to safeguard investment assets. Procedures should include reference to: safekeeping, delivery versus payment (DVP), and investment accounting. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this Policy and the procedures established by the Finance Manager. The Finance Manager shall be responsible for all investment transactions and shall establish a system of controls to regulate the activities of subordinates. The City Administrator is responsible for oversight and authorization of investment transactions. 6. Ethics and Conflicts of Interest The City Administrator, Finance Manager, EDA and Finance staff involved in the investment process shall refrain from conducting personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Investment staff shall annually disclose to the City Clerk any material financial interests as required by state statute on an annual Statement of Economic Interest form. Investment staff shall subordinate their personal investment transactions to those of the City, particularly with regard to the time of purchases and sales, and shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City. 7. Financial Service Providers: The Finance Manager will maintain a list of financial institutions authorized to provide investment services. Public deposit shall be made in a qualified public depository as established by state laws. The purchase of all investments must be from qualified financial service providers via established bid procedures. Financial service providers who desire to become qualified bidders for investment transactions must supply the City Council with the following upon request: A. Audited Financial Statements B. Completed Broker/Dealer Certificate C. Certification of Having Read City’s Investment Policy D. Depository Contracts City of Corcoran, Minnesota Financial Management Plan 35 E. Credit Report F. Proof of FINRA (Financial Industry Regulatory Authority) membership G. Proof of State Registration H. Evidence of Adequate Insurance Coverage I. Compliance with Municipal Securities Regulations Board (MSRB) if investing bond proceeds. 8. Authorized and Suitable Investments Based on the investment objectives as defined in section 4 of this policy, the City will limit its investments to the following types of securities: A. Money Market Funds may be held with next day withdrawal capacity to provide for daily liquidity requirements. These money markets must be AA. They may only invest in securities with a final maturity no longer than 13 months and for which the City has obtained and reviewed the fund prospectus. B. Savings/Demand Deposits. A financial institution that is qualified as a “depository” of public funds of government entities. The City may hold balances in qualified bank deposits. Funds may be held in savings accounts at approved depository banks. If balances are greater than the FDIC limit, collateral of 110 percent will be held for the excess balances. Non-interesting bearing deposits will be held at a minimum. However, the interest bearing demand deposit programs that banks provide for next day access to funds will be utilized. C. Bankers Acceptances purchased on the secondary market rated with the highest short-term credit rating of any two Nationally Recognized Statistical Rating Organizations (NRSROs), at the time of purchase. Maximum maturity will be 270 days. If the banker’s acceptance is rated by more than two NRSROs, it must have the highest rating from all the organizations. D. Commercial Paper. Short term unsecured debt which has been issued by a United States corporation or their Canadian subsidiaries and is not a limited liability corporation (LLC) to fund their day to day operational needs. Maturities typically range from one day to 270 days. The City may only buy paper that meets the Minnesota Statute 118A with the exception that no Asset Backed or Structured Investment Vehicle (SIV) Commercial Paper are allowed. Only commercial paper with two of the three highest quality ratings of A1, P1, F1. E. U.S. Treasury Obligations including bonds, notes, Treasury bills, or other securities which are direct obligations of the United States. Instruments sold and issued by the U.S. Government carry the full faith guarantee of the U.S. Government. These instruments provide the highest quality available to purchase and are highly liquid. F. U.S. Agency Securities GSE’s (Government Sponsored Enterprises) are instrumentalities, or organizations created by an act of Congress. Government Sponsored Enterprise securities have the implied guarantee of the United States Government and are privileged to certain access to capital and support of government programs. The issuers are generally considered to have the second highest credit quality in the fixed income markets and provide higher yields than U. S. treasury obligations. The ratings on all the agencies that the City can invest are the highest available and include the following specific issuers: o FHLB: The Federal Home Loan Bank System (FHLB) was created by Congress in 1932 and acts as a source of funds for its nearly 8,000 member banks. FHLB does not purchase home mortgages to the same extent as Freddie Mac and Fannie Mae, but primarily lends money to homeowners through its member financial institutions. FHLB System members include commercial banks, thrifts, credit unions and insurance companies. Each member is a shareholder in one of the 12 regional Federal Home Loan Banks; each regional bank is an individual corporate entity, which must meet strict City of Corcoran, Minnesota Financial Management Plan 36 management and capitalization criteria befitting its GSE status. The FHLB System is regulated by the Federal Housing Finance Board (FHFB) and the Office of Finance (OF). o FHLMC: The Federal Home Loan Mortgage Corporation encompasses Freddie Mac; it is a housing GSE created by Congress in 1970 to provide liquidity and stability in the home mortgage market, thereby increasing the flow of funds available to mortgage borrowers. In order to accomplish this goal, Freddie Mac does not make individual mortgage loans to consumers. Rather, Freddie Mac purchases mortgages from lenders, thereby allowing them to lend the proceeds to more homebuyers. Freddie Mac is regulated by the Secretary of Housing and Urban Development (HUD) and by the Office of Federal Housing Enterprise Oversight (OFHEO). o FFCB: The Federal Farm Credit Bureau is an agency of the Federal government set up to supply credit to various classes of institutions and individuals such as farmers and farm cooperatives. o FNMA: Federal National Mortgage Association chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed- rate mortgages. FNMA’s securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal. o Other issuers: There are other GSE issuers, however, they issue fewer securities and are less active in the marketplace. Therefore, yields typically are slightly higher but they provide less liquidity. The City may purchase other GSE names but will limit the amount held in the portfolio. G. Municipal Securities are registered securities of state/county/local and other governmental agencies. Bonds of the state/county/local and other governmental agencies which have at the time of investment one of the three highest credit ratings of nationally recognized rating agency are allowable investments. They must have a taxing power rating of A, AA or AAA. The City will typically buy only AA or better to provide for quality investments in the portfolio. Any security which is a general obligation of any state or local government with taxing powers which is rated “A” or better by a national bond rating service is allowed. Any security which is a revenue obligation of any state or local government which is rates AA” or better by a national bond rating service. Tax exempt or taxable bonds qualify as long as they meet the rating standards,. H. Repurchase Agreements consisting of collateral allowable in Minnesota Statute, section 118A, and reverse repurchase agreements may be entered into with any of the following entities: o A financial institution qualified as a “depository” of public funds of the government entity; o any other financial institution which is a member of the Federal Reserve System and whose combined capital and surplus equals or exceeds $10,000,000; o a primary reporting dealer in United States government securities to the Federal Reserve Bank of New York; or o a securities broker-dealer licensed pursuant to chapter 80A, or an affiliate of it, regulated by the Securities and Exchange Commission and maintaining a combined capital and surplus of o $40,000,000 or more, exclusive of subordinated debt. Reverse agreements may only be entered into for a period of 90 days or less and only to meet short-term cash flow needs. In no event may reverse repurchase agreements be entered into for the purpose of generating cash for City of Corcoran, Minnesota Financial Management Plan 37 investments, except as stated in Minnesota Statute, section 118A. I. Guaranteed Investment Contracts. Specific project monies may be invested in agreements or contracts for guaranteed investment contracts may be entered into if they are issued or guaranteed by United States commercial banks, domestic branches of foreign banks, United States insurance companies, or their Canadian subsidiaries, or the domestic affiliates of any of the foregoing. The credit quality of the issuer’s or guarantors short and long- term unsecured debt must be rated in one of the two highest categories by a nationally recognized rating agency. Should the issuer’s or guarantor’s credit quality be downgraded below “A”, the government entity must have withdrawal rights. J. Each type of security listed above in Sections E, F and G may have various structures such as non- callable, callable and variable rate debt. o Non Callable - A debt instrument issued for the purpose of raising capital by borrowing. They typically pay semi-annual coupons and have a stated final maturity. o Callable - Debt in which the issuer has the right to redeem prior to its maturity date, under certain conditions. o Variable - Debt in which the issuer has the right to reset the coupon rate based on specified market conditions and terms. 9. Securities Lending Agreements Securities lending agreements, including custody agreements, may be entered into with a financial institution meeting the qualifications of Minnesota Statute 118A and further restricted within this investment policy. Securities lending transactions may be entered into with entities meeting the qualifications and the collateral for such transactions shall be restricted to the securities described in Minnesota Statute 118A. Any future security lending contract would be subject to City Council approval. 10. Prohibited Investments and Transactions Prohibited investments include high-risk mortgage-backed securities. These are: A. Interest-only or principal-only mortgage-backed securities; and B. Any mortgage derivative security that: a. Has an expected average life greater than ten years; b. Has an expected average life that: i. Will extend by more than four years as a result of an immediate and sustained parallel shift in the yield curve of plus 300 basis points; or ii. Will shorten by more than six years as the result of an immediate and sustained parallel shift in the yield curve of minus 300 basis points; or c. Will have an estimated change in price of more than 17 percent as the result of an immediate and sustained parallel shift in the yield curve of plus or minus 300 basis points. 11. Collateralizations Collateralization will be required on the following types of investments: A. Certificates of Deposit B. Demand Deposits City of Corcoran, Minnesota Financial Management Plan 38 C. Repurchase Agreements (for investments held beyond seven days) In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 110% of market value of principal and accrued interest. The underlying securities will be subject to periodic (monthly) market valuations to ensure there is no market exposure. A. Collateral is limited to the following U. S. government securities: o Treasury Issues o Treasury Bills o Treasury Notes o Treasury Bonds o Agency Notes and Bonds o Federal National Mortgage Association o Federal Home Loan Bank o Federal Farm Credit Bank o Federal Home Loan Mortgage For cash deposits on hand, clearly marked evidence of ownership (safekeeping receipt) must be supplied and retained. Collateralization shall be in the form of specific securities with an active secondary market for the City held by an independent third party. The only exceptions are Federal Depository Insurance Corporation (FDIC), Securities Investor Protection Corporation (SIPC) and pre- approved insurance coverage. The City may collateralize its repurchase agreements using longer- dated investments not to exceed 5 years to maturity. B. Safekeeping and Custody Securities purchased may be held in a segregated account for the City’s benefit at a third party trustee as safekeeping agent. The investment dealer or bank in which the security is purchased shall issue a confirmation ticket to the City listing the specific instrument, issuer, coupon, maturity, CUSIP number, purchase or sale price, transaction date, and other pertinent information. The financial service provider which executes the transaction on the City’s behalf shall deliver all securities on a delivery versus payment method (DVP) to the designated third party. Delivery versus payment (DVP) is a way of controlling the risk to which securities market participants are exposed. Delivery of securities (i.e. the change in their ownership) is done simultaneously with payment. This means that neither the buyer nor the seller is exposed to the risk that the other will default. Investments, contracts, and agreements may be held in safekeeping with: o any Federal Reserve bank; o any bank authorized under the laws of the United States or any state to exercise corporate trust powers, including, but not limited to, the bank from which the investment is purchased. The City’s ownership of all securities should be evidenced by written acknowledgments identifying the securities by: o The names of issuers o The maturity dates o The interest rates o Any serial numbers or other distinguishing marks. Securities will be held in the City’s designated accounts under their street names. C. Investment Credit Rating Degradation Credit updates should be completed on all non-insured general obligation (GO’s), bankers’ acceptances and commercial paper with a credit rating that has declined. Credit analysis is necessary to determine if a particular investment is eligible for the City to own as part of prudent portfolio management. As determined City of Corcoran, Minnesota Financial Management Plan 39 on any date that the security is held within the portfolio. If the credit rating of a security is subsequently downgraded below the minimum rating level for a new investment of that security, the City shall evaluate the downgrade on a case-by-case basis in order to determine if the security should be held or sold. The City will apply the general objectives of safety liquidity and yield to make the decision. D. Diversification: The City will substantially reduce the risk of loss resulting from the over-concentration of assets in a specific maturity, issuer, institution, or class of securities. Diversification strategies will be implemented with the following constraints: ISSUER TYPE % OF TOTAL PORTFOLIO Certificates of Deposit 100% Money Market Funds 25% Savings/Demand Deposits 10% Bankers Acceptance 10% Commercial Paper 20% US Treasury Obligations 100% GSE – Agency Securities 50% Municipal Securities: With Component Unites Repurchase Agreements 40% Guaranteed Investment Contracts 10% by Project Due to fluctuations in the value of the portfolio, maximum percentages for a particular issuer or investment type may be exceeded at a point in time subsequent to the purchase or maturity of a particular security. Securities need not be liquidated to realign the portfolio; however, attention should be given to this matter when future purchases are made. Market conditions may precipitate the need to deviate from the maximum percentages outlined in this policy. The Finance Manager and City Administrator may elect to purchase securities in excess of the maximum percentage to obtain preferable portfolio yields at a point in time. Attention should be given to this matter when future purchases are made. E. Maximum Maturities Fund Specific: o A minimum of five percent of the portfolio will mature under 30 days, o Total funds will be invested to a maximum maturity of ten years, o Maturities will be diversified to avoid undue concentration of assets in a specific sector. o Exception to maximum maturity is in reserve funds (per bond indentures), which may be invested to a maturity date that coincides as nearly as practicable with the expected use of the funds. o Should interest rates rise to a level of four percent on the ten-year Treasury, with written approval of the City Administrator, the Finance Manager will have the authority of extending a maximum of 20 percent of the City Portfolio between five and ten-year maturities. o F. Internal Control The Finance Manager is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments. The internal controls are addressed in the procedures manual. City of Corcoran, Minnesota Financial Management Plan 40 The City will engage an external auditor for an annual independent review to assure compliance with policies and procedures. G. Performance Standards The investment portfolio will be designed to obtain a market average rate of return during budgetary and economic cycles, taking into account the City’s investment risk constraints and cash flow needs. The City will have at least 98%of its cash funds earning interest or on deposit to reduce bank fees. The investment portfolio will be structured to meet specific criteria addressing safety, liquidity and yield. The City’s reporting system will provide information concerning cash position, investment performance, and percentage of the portfolio that is invested by security issuers and maturity structure. 12. Market Yield/Benchmark The City’s investment strategy is conservative. The City, based on appropriate current indexes and yields reported by similar entities with similar restrictions on investments, will review whether market yields are being achieved. 13. Responsibilities of External Investment Managers The City may enter into contracts with third-party investment advisory firms when their services are deemed to be beneficial to the City. The advisor must comply with this Investment Policy and may have authority to transact investments on behalf of the City. 14. Reporting The Finance Manager is charged with the responsibility of preparing a periodic investment report, including a management summary that provides an analysis of the status of the current investment portfolio and the individual transactions executed over the last period in the City’s Financial Reports. Reports will include listing of individual securities held at the end of the reporting period, name of broker agent, listing of investments by maturity date, yield, percentage of the total portfolio which each type of investment represents, gains or losses mark to market of all securities and other information as requested by the City. City of Corcoran, Minnesota Financial Management Plan 41 Post-Issuance Tax Compliance Procedures For Tax-exempt Bonds Last reviewed by City Council on April 25, 2024. 1. Purpose A. These procedures are adopted by the Issuer to ensure that interest on tax-exempt bonds of the Issuer (the “Bonds”) remains excludable from gross income under Section 103 of the Internal Revenue Code of 1986, as amended (the “Code”). B. These written procedures are intended to formally memorialize certain policies and practices of the Issuer previously adopted or followed by the Issuer in connection with its issuance of Bonds. The Issuer reserves the right to use its discretion as necessary and appropriate to make exceptions to these procedures as facts and circumstances warrant. 2. Expenditure/Use of Bond Proceeds A. Expenditure of Bond proceeds will be regularly reviewed by the City Administrator for consistency with the Bond documents, including any Bond Resolution and the Issuer’s Tax Certificate. B. The Issuer has separately established procedures for preparation and review of requests for Bond proceeds as part of its accounting system. C. Requests must identify the Bond-financed property in conformity with the Issuer’s Tax Certificate executed at closing of the Bonds, including the character of the Bond-financed property. Such information is contained as part of the Issuer’s accounting system coding. D. None of the proceeds of the Bonds will be used to reimburse the Issuer for costs paid prior to the date of issuance of the Bonds unless the Issuer shall have fully complied with Section 1.150-2 of the Treasury Regulations with respect to such reimbursed amounts, which section is summarized in Exhibit A hereto. E. Staff costs may be financed with Bond proceeds only to the extent that they are properly capitalized as a cost of a capital project under generally accepted accounting principles and federal tax law. F. Requests for expenditures will be summarized in a “final allocation” of Bond proceeds to uses not later than 18 months after the in-service date of the Bond-financed property (and in any event not later than 5 years and 60 days after the issuance of the Bonds and not later than 60 days after earlier retirement of the issue) in a manner consistent with the Code and Treasury Regulations and the applicable Tax Certificate. G. Expenditure of proceeds of the Bonds will be measured against the Issuer’s Tax Certificate expectation to spend or commit 5% of net sale proceeds within 6 months, to spend 85% of net sale proceeds within 3 years, and to proceed with due diligence to complete the capital project and fully spend the net sale and investment proceeds. In the event that exceptions under the Code are not met, calculations of rebate liability will be performed or caused to be performed by as provided herein. H. If there are any Bond proceeds remaining other than in a reserve or debt service fund established pursuant to the Bond Resolution after completion of the projects, such proceeds shall be applied in a manner consistent with the applicable Bond Resolution and Tax Certificate or pursuant to advice from Bond Counsel. I. In the event that Bond proceeds are to be used to make a grant to an unrelated party, a grant agreement will be reviewed prior to execution for compliance with the Code. Such agreement will be approved by the City Administrator, with advice or consent of Bond Counsel, as necessary. The repayment of any portion of a grant by the grantee shall be treated as unspent Bond proceeds. City of Corcoran, Minnesota Financial Management Plan 42 J. In the event that Bond proceeds are to be loaned to a conduit borrower, such conduit borrower will be required to agree to all terms of the Tax Certificate and provide evidence of post-issuance tax compliance procedures deemed adequate and consistent with those set forth herein; and all such obligations for post-issuance tax compliance shall be assumed by such conduit borrower. The City Administrator shall be the primary contact for all conduit borrowers and related compliance matters. K. Incurrence of a financial obligation of the issuer or obligated person, if material, or agreement to covenants, events of default, remedies, priority rights, or other similar terms of a financial obligation of the issuer or obligated person, any of which affect security holders, if material; and, L. Default, event of acceleration, termination event, modification of terms, or other similar events under the terms of the financial obligation of the issuer or obligated person, any of which reflect financial difficulties. 3. Use of Bond Financed Property A. Use of Bond-financed property when completed and placed in service will be reviewed by the City Administrator. Appropriate ci/facility managers, including staff responsible for asset management, shall be trained regarding restrictions on the use of Bond proceeds and facilities financed thereby and instructed to consult with the City Administrator regarding any third-party contract concerning use of the facilities, including without limitation leases, use, management or service contracts, and research contracts. B. Upon issuance of Bonds, there shall be no expectation that the Bond-financed property will be sold or otherwise disposed of by the Issuer during the term of the Bonds, except for replacement due to normal wear and tear or obsolescence. C. Agreements with third parties for lease, use, management, or any other service agreement or research contract with respect to, or non-governmental use in respect of, Bond-financed property will be reviewed prior to execution for compliance with the Code. Such agreement will be approved by the City Administrator, who will be responsible for determining whether the proposed agreement (1) results in private business use of the facilities, and (2) if applicable, meets the compensation, term and other requirements under Revenue Procedures 97-13 (included as Exhibit B hereto) and 2007-47; all upon advice of Bond Counsel, as necessary. D. No item of Bond-financed property will be sold or transferred by the Issuer without approval of the City Administrator, who shall seek advice of Bond Counsel as necessary, to provide guidance as to “remedial action” that may be required under the applicable Treasury Regulations if Bonds financing such property remain outstanding as of the date of sale or transfer of such property. Remedial action is summarized in Exhibit C hereto. E. The Issuer acknowledges that any sale, transfer, change in use, or change in users of the Bond-financed property may require remedial action, as previously described, or resolution pursuant to the IRS Voluntary Closing Agreement Program (or “VCAP”) to assist in resolving violations of the federal tax laws applicable to the Bonds. City of Corcoran, Minnesota Financial Management Plan 43 4. Investments A. Investment of Bond proceeds in compliance with the arbitrage and rebate requirements of the Code and applicable Treasury Regulations will be managed and supervised by City Finance Staff. B. Guaranteed investment contracts (“GICs”) will be purchased according to the fair market value provisions of applicable Treasury Regulations, including bid requirements and fee limitations. C. Calculations of rebate liability will be performed annually by the City Administrator or by outside consultants as delegated by the City. D. Upon final expenditure of the gross proceeds of Bonds, and in any event promptly following the fifth anniversary of the date of issuance of the Bonds or earlier retirement of the Bonds, the City Administrator will consult a qualified professional to prepare a spending exception report or an arbitrage rebate computation (as applicable) for the issue of Bonds. E. Rebate payments, as required based upon the advice of a qualified professional, will be made with Form 8038-T no later than 60 days after (a) each fifth anniversary of the date of issuance of the Bonds and (b) the final retirement of the Bond issue. 5. Record Management and Retention A. Management and retention of records related to Bond issues will be maintained by the City Administrator. B. Records for Bonds will be retained for not less than the life of the Bonds, plus any refunding bonds, plus three years. Such records may be in the form of documents or electronic copies of documents, appropriately indexed to specific Bond issues and compliance functions. C. Retainable records pertaining to Bond issuance shall include a transcript of documents executed in connection with the issuance of the Bonds and any amendments; and copies of rebate calculations and records of payments, including Forms 8038-T. D. Retainable records pertaining to expenditures of Bond proceeds include requisitions; trustee statements, if applicable; and final allocation of proceeds. E. Retainable records pertaining to use of Bond-financed property include all third-party contracts concerning use of the facilities, including (without limitation) leases, use, management or service contracts, and research contracts. F. Retainable records pertaining to investments include GIC documents under the Treasury Regulations, records of purchase and sale of other investments, and records of investment activity sufficient to permit calculation of arbitrage rebate or demonstration that no rebate is due. 6. Overall Responsibility A. Overall administration and coordination of this policy and the procedures set forth herein are the responsibility of the City Administrator. B. Review of compliance with this policy and the procedures set forth herein shall be undertaken periodically, and in any event, not less than annually. C. The Issuer understands that failure to comply with these policies and procedures could result in the retroactive loss of the exclusion of interest on Bonds from federal gross and Minnesota taxable net income; and, thus, it would be advisable to consult with Bond Counsel in advance regarding deviations from the facts and expectations as set forth in the closing certifications relating to any issue of Bonds. City of Corcoran, Minnesota Financial Management Plan 44 D. Any violations or potential violations of federal tax requirements shall promptly be reported to the City Administrator, and the City Administrator will engage qualified consultants and bond counsel to further investigate potential violations or undertake appropriate remedial actions, which actions shall be approved by the governing body of the Issuer. City of Corcoran, Minnesota Financial Management Plan 45 EXHIBIT A REIMBURSEMENT BOND SUMMARY Following is a general summary of the requirements relating to bonds that are issued to reimburse expenditures that were paid prior to the date of issuance of bonds (“Reimbursement Bonds”). Reimbursement Bond proceeds cannot be used to reimburse expenditures paid more than 60 days prior to the adoption of the declaration of official intent/reimbursement resolution, which must contain: o a general functional description of the property to which the reimbursement relates or an identification of the fund or account from which the expenditure is to be paid and a general functional description of the purposes of such fund or account; and o the maximum principal amount of debt to be issued. Reimbursement Bonds must be issued not later than 18 months after the later of (i) the date on which the original expenditure is paid, or (ii) the date on which the property is placed in service, but in any case not more than three years after the date on which the original expenditure is paid. If possible, actual reimbursement should be made within 30 days of the date of issuance of the Reimbursement Bonds. Note that there are exceptions for “de minimis” amounts (not in excess of the lesser of $100,000 or 5% of proceeds of the issue) and for “preliminary expenditures” (such as architectural, engineering, surveying, soil testing and similar costs and costs of issuance), so long as such preliminary expenditures do not exceed 20% of the aggregate issue price. City of Corcoran, Minnesota Financial Management Plan 46 Exhibit B SUMMARY OF REVENUE PROCEDURE 97-13 Background A management, service or incentive payment contract with a private service provider with respect to tax exempt bond- financed property may result in private business use of that property, based on all facts and circumstances. None of the compensation may be based on a share of net profits. Revenue Procedure 97-13 establishes conditions under which a management contract generally does not result in private business use. Issuers and bond counsel typically attempt to satisfy, or substantially satisfy, one of these “safe harbors” because of uncertainty as to the treatment of nonconforming contracts. Below is a brief summary of the provisions of Rev. Proc. 93-17, as modified by Rev. Proc. 2001-39. Rev. Proc. 93-17 establishes conditions based on (1) the compensation arrangements and the term of the agreement, and (2) whether the service provider has any role or relationship with the “qualified user”1 that substantially limits the qualified user’s ability to exercise its rights under the contract. General Rules In all events, the contract must provide for reasonable compensation for services rendered, with no compensation based, in whole or in part, on a share of net profits from the operation of the facility. Reimbursement of the service provider for actual and direct expenses paid by the service provider to unrelated parties is not by itself treated as compensation. The compensation, with the percentage determined by the term of the contract, subject to additional conditions, as described under “Compensation Safe Harbors” below, generally may be computed by: (A) a periodic fixed fee, which is a stated dollar amount for a specified period of time2; (B) a percentage fee, which is a percentage of gross revenues (or adjusted gross revenues) of the facility or a percentage of expenses of the facility, but not both; (C) a capitation fee, which is a fixed periodic amount for each person for whom the service provider or the qualified user assumes the responsibility to provide all needed services for a specified period so long as the quantity and type of services actually provided to covered persons varies substantially3; (D) a per-unit fee, which is a fee based on a unit of service specified in the contract or otherwise specifically determined by an independent third party or the qualified user4; or (E) a productivity reward equal to a stated dollar amount based on increases or decreases in gross revenues (or adjusted gross revenues), or reductions in total expenses (but not both increases in gross revenues (or adjusted gross revenues) and reductions in total expenses) in any annual period during the term of the contract. 1 A “qualified user” of the financed property is a state or local governmental unit (or instrumentality thereof) or a 501(c)(3) organization if the financed property is not used in an unrelated trade or business under section 513(a) of the Internal Revenue Code. 2 A periodic fixed fee may include an automatic increase based on a specific, objective, external standard that is not linked to the output or efficiency of the facility in question. 3 A capitation fee may include an automatic increase based on a specified, objective, external standard that is not linked to the output or efficiency of the facility. A capitation fee may also include a variable component of up to 20 percent of the total capitation fee designed to protect the service provider against risks such as catastrophic loss. 4 A periodic fee may include an automatic increase based on a specified, objective, external standard that is not linked to the output or efficiency of the facility. City of Corcoran, Minnesota Financial Management Plan 47 The service provider must not have any role or relationship with the qualified user that, in effect, substantially limits the qualified user’s ability to exercise its rights, including cancellation rights, under the contract based on all facts and circumstances. The relationship does not limit the qualified user’s ability to exercise its rights if the following conditions are satisfied: (1) not more than 20 percent of the voting power of the governing body of the qualified user in the aggregate is vested in the service provider and its directors, officers, shareholders, and employees, (2) overlapping board members do not include the chief executive officers of the service provider or its governing body or the qualified user or its governing body, and (3) the qualified user and the service provider are not related parties. Compensation Safe Harbors A management contract generally will not result in private business use if the compensation arrangement meets the criteria in one of the following categories: 50% Periodic Fixed Fee Contracts o At least 50 percent of the compensation for services for each annual period during the term of the contract is based on a periodic fixed fee; o the term of the contract, including all renewal options5 in favor of the service provider, does not exceed 5 years; and o the contract is terminable by the qualified user of the facility on reasonable notice, without penalty or cause, at the end of the third year of the contract term. 80% Periodic Fixed Fee Contracts o At least 80 percent of the compensation for services for each annual period during the term of the contract is based on a periodic fixed fee; and o the term of the contract, including all renewal options in favor of the service provider, does not exceed the lesser of 80 percent of the reasonably expected useful life of the financed property and 10 years. For purposes of this safe harbor (but not the 50% periodic fixed fee safe harbor), a one-time incentive award during the term of the contract under which compensation automatically increases by a single, stated dollar amount when a gross revenue or expense target (but not both) is reached may be considered part of a fixed fee arrangement. 95% Periodic Fixed Fee Contracts o At least 95 percent of the compensation for services for each annual period during the term of the contract is based on a periodic fixed fee; and o the term of the contract, including all renewal options in favor of the service provider, does not exceed the lesser of 80 percent of the reasonably expected useful life of the financed property and 15 years. For purposes of this safe harbor (but not the 50% periodic fixed fee safe harbor), a one-time incentive award during the term of the contract under which compensation automatically increases by a single, stated dollar amount when a gross revenue or expense target (but not both) is reached may be considered part of a fixed fee arrangement. 5 A provision under which a contract is automatically renewed absent cancellation by either party is not a renewal option (even if it is expected to be renewed). City of Corcoran, Minnesota Financial Management Plan 48 Capitation Fee Contracts (with or without fixed fees) o All of the compensation for services is based on a capitation fee or a combination of a capitation fee and a periodic fixed fee; o the term of the contract, including all renewal options in favor of the service provider, does not exceed 5 years; and o the contract is terminable by the qualified user of the facility on reasonable notice, without penalty or cause, at the end of the third year of the contract term. Per-unit Fee Contracts (with or without fixed fees) o All of the compensation for services is based on a per-unit fee or a combination of a per-unit fee and a periodic fixed fee; o the term of the contract, including all renewal options in favor of the service provider, does not exceed 3 years; and o the contract is terminable by the qualified user of the facility on reasonable notice, without penalty or cause, at the end of the second year of the contract term. Percentage of Revenue or Expenses o All the compensation for services is based on a percentage of fees charged or a combination of a per-unit fee and a percentage of revenue or expense fee; o the term of the contract, including all renewal options in favor of the service provider, does not exceed 2 years; and o the contract is terminable by the qualified user of the facility on reasonable notice, without penalty or cause, at the end of the first year of the contract term. During the start-up period, however, compensation may be based on a percentage of either gross revenues, adjusted gross revenues, or expenses of a facility. The contract must be terminable by the qualified user on reasonable notice, without penalty or cause, at the end of the first year of the contract term. This safe harbor applies only to contracts under which the service provider primarily provides services to third parties and management contracts involving a facility during an initial start-up period for which there have been insufficient operations to establish a reasonable estimate of the amount of the annual gross revenues and expenses (for example, a contract for general management services for the first year of operations). Revision of Compensation Arrangements Please note that if the compensation arrangements of a management contract are materially revised, the compensation arrangements are “retested” as of the date of the material revision, and the management contract is treated as one that was newly entered into as of the date of the material revision. City of Corcoran, Minnesota Financial Management Plan 49 EXHIBIT C REMEDIAL PROVISIONS APPLICABLE TO BONDS The Issuer acknowledges that any deliberate action by the Issuer after Bond issuance that results in a satisfaction of the private business tests or the private loan test will result in private activity bond status unless one or more qualifying remedial actions are taken by the Issuer. Specifically, Treasury Regulations provide that actions are not treated as deliberate actions if (A) five conditional requirements are met, and (B) one of three remedial actions is taken, with respect to the disposition proceeds and nonqualified bonds: Conditional Requirements 1. Reasonable Expectations – The Issuer reasonably expected on the issue date that it would not meet the private business tests or the private loan test for the whole term of the bonds; and 2. Reasonable Bond Maturity – The term of the issue must not be unreasonably long; this requirement is met if the weighted average maturity of the bond issue is not greater than 120% of the expected economic life of the property financed; and 3. Fair Market Value Consideration – The terms of any agreement (relating to satisfaction of a private activity bond test) must be bona fide and at arm’s-length, and the new user must pay a fair market value consideration for the use of the bond- financed property; and 4. Disposition Proceeds Are Gross Proceeds – The Issuer must treat any disposition proceeds as gross proceeds subject to arbitrage/rebate restrictions; and 5. Proceeds Spent for Authorized Purpose – Except as described with respect to redemption and defeasance options below, prior to deliberate actions, the affected proceeds must have been spent for the authorized purposes under the applicable bond documents. Remedial Actions – Under Treasury Regulations, Sections 1.141-12(d), (e) and (f): 1. Redemption of Non-Qualified Bonds – Under the general rule, all nonqualified bonds of the issue must be redeemed. Tax- exempt bond proceeds (i.e., refunding bond proceeds) cannot be used unless the tax-exempt bonds are qualified bonds, taking into account the purchaser’s use of the facility. The bonds must be redeemed within 90 days of the date of the deliberate action or a defeasance escrow for the bonds must be established within such 90-day period. Special rules apply to transfers exclusively for cash and to defeasance escrows. 2. Alternative Use of Disposition Proceeds – To meet this requirement, all disposition proceeds must be in cash, the issuer must reasonably expect to expend the proceeds within 2 years, the new use must not meet the private business tests or the private loan test (and the issuer cannot take any action subsequent to the date of the deliberate action to cause the tests to be met), and any unused proceeds must satisfy the redemption requirement in the preceding paragraph. ∗ The portion of the outstanding bonds in an amount that, if the remaining bonds were issued on the date on which the deliberate action occurs, the remaining bonds would not satisfy the private business use test or the private loan financing test, as applicable. The amount of private business use is the highest percentage of business use in any one-year period, commencing with the deliberate action City of Corcoran, Minnesota Financial Management Plan 51 3. Alternative Use of Facility – This remedial action is satisfied if the bond-financed property itself (as distinguished from the proceeds of the issue) is used in an alternative manner (e.g., for a different purpose or by a different person); the nonqualified bonds are treated as reissued on the date of the deliberate action and independently meet all of the requirements for tax exemption under Sections 141 through 150 of the Code, except the arbitrage and rebate rules of Section 148, for the remaining term of the nonqualified bonds; the deliberate action does not involve a transfer of the property to a purchaser that finances the acquisition with the proceeds of another issue of tax-exempt bonds; and any disposition proceeds, other than those arising from an agreement to provide services, resulting from the deliberate action are used to pay debt service on the bonds on the next available payment date or escrowed within 90 days of receipt and yield restricted to pay debt service on the next available payment date. The above is only a brief summary of remedial actions, and additional special rules may be applicable. As provided in the Issuer’s Compliance Procedures for Tax-Exempt Bonds, the City Administrator shall seek advice of Bond Counsel as necessary to provide guidance as to “remedial action” that may be required under the applicable Treasury Regulations. The Commissioner of the IRS may, by publication, provide for additional remedial actions. In addition, the IRS provides a program in which issuers/borrowers which cannot meet a listed remedial action can enter into a closing agreement with the IRS to avoid private activity bond status. The closing agreement program includes several conditions, including providing for the redemption of the bonds and paying the IRS an amount based on an assumption that the non-qualified bonds are taxable from the date of the subsequent act until they are redeemed. City of Corcoran, Minnesota Financial Management Plan 52 Purchasing Policy Last reviewed by City Council on April 25, 2024. 1. Policy The budget allocates funds for the purchase of personnel, supplies, other services and capital. Requests cannot be made for items outside the budget except under special circumstances. These special circumstances will have to be approved by the City Administrator. The Purchasing Agent is the City Administrator. Purchases less than $5,000 may be purchased by Department Directors; purchases between $5,000-$20,000 may be approved by the City Administrator (without Council approval); and purchases exceeding $20,000 must be approved by the City Council. 2. Organization Affected: All Departments 3. Procedure A. Purchase & Bidding Requirements: Amount of Purchase: Type of quote required per individual Approval required by: Written bid specifications: Sealed bids required : Contract required: Purchases under $5,000 two telephone quotes are preferred Dept. Director not required no no Purchases over $5,000 up to $20,000 two written quotes required unless special circumstances are City Administrator as required based on type of purchase no no Purchases over $20,000 up to $175,000 three written quotes required unless special circumstances are noted City Council as required based on type of purchase no commodities at discretion of City Administrator, construction projects, yes Purchases greater than $175,000 City Clerk must advertise in City’s legal newspaper City Council required yes yes Capital Improvement Program (CIP) Purchases – see Section F. City of Corcoran, Minnesota Financial Management Plan 53 B. Environmental Preferred Products: Purchasing decisions should reflect the City’s commitment to sustainability and the protection of human health and the environment. The City shall accept up to a 10% price preference for products purchased with new construction or when replacements or repairs are needed, when meeting the following standards: o Recycled Paper – Office paper supplies shall contain at least 30% post- consumer recycled content. This includes, but is not limited to copy paper, letterhead, and envelopes. o Energy Star Label – Appliances and equipment shall be Energy Star certified. This includes, but is not limited to appliances, electronics, heating and cooling systems, lighting systems, fans, office equipment, computers, exit signs, and water heaters. o WaterSense Certification – Fixtures and products that use water shall be WaterSense certified. This includes, but is not limited to sinks, toilets, urinals, showerheads, and water softeners. o Cleaning Products – Supplies shall meet Green Seal, EcoLogo, and/or US EPA Design for the Environment (DfE) cleaning product standards. The environmental preferred purchasing standards shall apply to products that are practicable, available, and perform to an acceptable standard. Authorization from the City Administrator shall be required if the purchase price for the environmental preferred product is greater than $1,000 total or 10% more as compared to the standard product model. C. Cooperative Purchasing Program Many cities purchase a variety of equipment and supplies from state contracts. The Department of Administration operates a cooperative purchasing program that cities can join. In fact, for contracts estimated to exceed $25,000 the City must consider the availability, price, and quality of supplies, materials, or equipment available through the State Cooperative Purchasing venture before buying from another source. D. Guaranteed Energy Savings Agreements: State Statutes authorize the City to enter into a guaranteed energy savings agreement with a qualified provider for the purpose of implementing comprehensive utility cost-saving measures to improve the energy efficiency of various municipal facilities within the City so long as the implementation costs will not exceed the amount to be saved in utility and maintenance costs over a twenty year period with said utility and maintenance cost savings guaranteed in writing by the qualified provider. The City shall follow all requirements as prescribed in Statute related to this authority to enter into Guaranteed Energy Savings Agreements. City of Corcoran, Minnesota Financial Management Plan 54 E. Responsible Contractor Compliance: A contractor responding to a solicitation document of a contracting authority shall submit to the contracting authority a signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in subdivision 3 of Minnesota Statute 16C.285, with the exception of clause (7), at the time that it responds to the solicitation document. A contracting authority may accept a signed statement under oath as sufficient to demonstrate that a contractor is a responsible contractor and shall not be held liable for awarding a contract in reasonable reliance on that statement. A prime contractor, subcontractor, or motor carrier that fails to verify compliance with any one of the required minimum criteria or makes a false statement under oath in a verification of compliance shall be ineligible to be awarded a construction contract on the project for which the verification was submitted. A false statement under oath verifying compliance with any of the minimum criteria may result in termination of a construction contract that has already been awarded to a prime contractor or subcontractor or motor carrier that submits a false statement. A contracting authority shall not be liable for declining to award a contract or terminating a contract based on a reasonable determination that contractor failed to verify compliance with the minimum criteria or falsely stated that it meets the minimum criteria. A verification of compliance need not be notarized. An electronic verification of compliance made and submitted as part of an electronic bid shall be an acceptable verification of compliance under this section, provided that it contains an electronic signature as defined in section 325L.02, paragraph (h) of Minnesota Statutes 16C.285. F. Bidding Requirements: When supplies or equipment are competitive in nature, specifications cannot exclude all but one type of equipment or supplies. Proposals and specifications must allow free and full competition. Bidding requirements cannot be avoided by splitting a contract into several contracts, each of which is below the minimum amount requiring sealed bids. For example, the City cannot purchase $200,000 of lumber in several transactions, each involving an expenditure of less than $175,000. However, if materials or work logically fall into two separate contracts because they involve separate transactions, as for the service of contractors specializing in different kinds of work, there is no reason why the City cannot negotiate the contracts individually without sealed bids if the bids do not exceed the $175,000 minimum. o Capital Improvement Program (CIP) Purchases – the CIP is not an adopted budget document, therefore, the expenditure has not been formally authorized. A resolution should be adopted listing the funding source to give the formal authorization to expend the funds for the equipment purchase. o Sales Tax – Beginning January 1, 2015 purchases made by the City of Corcoran are generally exempt. The general exemption for cities, however, does not apply to purchases made by the City to provide the following goods and services: golf courses, solid waste, and cafes. Certain other exclusions are listed in Statute and should be reviewed on a regular basis. Bidders should specify whether their bid includes sales tax or not. After the work is completed and a purchase order is processed, if the invoice does not itemize sales tax you must obtain a corrected invoice from the vendor if sales tax is applicable on the item purchased. The City is not subject to the Hennepin County Sales and Use Tax of 0.15% that went into effect January 1, 2007. o Consultant Services – state law does not require cities to competitively bid contracts for professional services (i.e. attorney, architect, engineer, accountant, cleaning company, or other person with technical, scientific, or professional training such as refuse hauling). o Sealed Bids are required for purchases exceeding $175,000, and bids must be advertised by the City Clerk in the City's legal newspaper (Notice to Bidders) and publicly opened and approved by Council resolution. In addition to the legal notice, the City must prepare instructions to bidders and general specifications for sealed bids. Attaching a copy of the proposed contract to the instructions to bidders is required. Sealed bids, including the number of bids received prior to bid opening, are nonpublic. Once opened, the name of the bidder and the dollar amount of the bid are public (all City of Corcoran, Minnesota Financial Management Plan 55 other data is private until completion of the selection process). o Bids vs. Quotes Terminology – always use term quotation unless referring to a sealed bid. o Bid Security (for sealed bids for purchases over $175,000) in the amount of five percent (5%) of the bid shall be submitted to the City Clerk. The bid security guarantees that in the event the bidder’s offer is accepted, the bidder will enter into a contract in accordance with the proposal. Bid security of the successful bidder will be returned upon execution of the contract documents. Bid securities of unsuccessful bidders will be returned within a reasonable time period (Minnesota Statute §574.27). Failure of the successful bidder to execute the Contract and furnish applicable bonds within ten (10) days after receiving written notice of the award shall cause the bid security to be forfeited as liquidated damages to the City. The City Council at this time may award the contract to the next lower competent bidder unless the Council determines that public interest will be better served by accepting a higher bid, or the contract may be re-advertised. As a statutory City, contracts and bids must be awarded to the lowest responsible bidder. It should be noted that the bidder who submits the lowest bid in dollars is not necessarily the "lowest responsible bidder" and the quoted phrase gives the Council reasonable discretion in choosing among bidders. Responsibility, in bid statutes, means not only financial responsibility but also integrity, skill, and the likelihood that the bidder will perform faithful and satisfactory work. o Rejecting Bids (and Related Data Practices Laws) - the City has the right to reject any and all bids (requests for proposals, requests for bids, sealed bids). All data submitted in response to bid requests are private until bids are opened. If bids are rejected prior to the completion of the evaluation or selection process, all data, other than that made public at the bid opening, remain private until a re-solicitation of bids results in completion of the selection process. If the rejection occurs after the completion of the selection process, the data remain public. If a re-solicitation of bids does not occur within one year of the bid opening date, the remaining data become public City of Corcoran, Minnesota Financial Management Plan 56 Revenue Policy Last reviewed by City Council on April 25, 2024. Purpose 1. To provide a diversified and strong set of revenues to ensure a stable revenue system for City programs and services. 2. To match revenues with similar uses to ensure adequate funding for the various City services and programs over the long-term. Policy The City will endeavor to maintain a diversified and stable revenue system to shelter it from annual fluctuations in any one revenue source. The City will conservatively estimate and budget for its annual revenues by an objective, analytical process. All existing and potential revenue sources will be re-examined annually. Absent any outside legal restrictions, all Federal, State, County, or other governmental financial aids, should be formally designated, by resolution, towards a specific program or service. When possible, general purpose aids shall only be used for capital or non- recurring expenditures and not for on-going operations. The City will strive to establish all user charges and fees for General Fund program activities at a level related to the full cost of providing the services, or as adjusted for particular program goals. The City will review the full cost of activities supported by user fees to identify the impact of inflation and other cost increases and will review these fees along with the resulting net property tax costs during the budget process. Sensitivity to market rates will also be considered in setting fees. The City will set fees and user charges for each enterprise fund such as water, sewer, or other enterprise funds such as golf and ice at a level that fully supports the total direct and indirect cost of the activity, including depreciation of capital assets and debt service, to maintain a positive cash flow and provide adequate working capital. Replacement (or bonding for replacement) of enterprise infrastructure will be paid for from accumulated (or annual) earnings of the respective system. City of Corcoran, Minnesota Financial Management Plan 57 Revolving Loan Fund Last reviewed by City Council on April 25, 2024. A local unit of government may establish a Revolving Loan Fund (RLF) with funds from a variety of sources. The guidelines outlined in this document pertain only to a RLF seeded with funds received through the repayment of a loan provided from the state-funded Minnesota Investment Fund (MIF) or Economic Recovery Fund programs administered through the Department of Employment and Economic Development or its predecessors. The local government must follow the RLF guidelines that were submitted with the initial MIF application and approved by your DEED Senior Loan Officer. Although the guidelines provide the policies and procedures for the reuse of these funds, the RLF policies and procedures must also adhere to the same requirements that are followed by the state’s Minnesota Investment Fund program. In addition to the local government’s underwriting criteria, the guidelines from Minn. Stat. 116J.8731 (some of which is summarized below) and from the Minnesota Business Subsidy Law (Minn. Stat. 116J. 993 and 116J.994) must be included in the policies and procedures General Purposes and Guidelines for RLFs Seeded by the Minnesota Investment Fund Purpose and Goals The purpose of the RLF is to provide financial and technical assistance for the creation and retention of new employment. These objectives may be accomplished through the following means: 1. Create/retain permanent private sector jobs to fuel above-average economic growth consistent with environmental protection; 2. Investment in technology and equipment that increase productivity and provide for higher wages; 3. Leverage of private investment to ensure economic renewal and competitiveness; 4. Increase the local tax base to guarantee a diversified industry mix; 5. Improve the quality of existing jobs, based on increases in wages or improvements in the job duties, training, or education associated with those jobs; 6. Improve employment and economic opportunities and create a reasonable standard of living; and 7. Enhance productivity growth through improved manufacturing or new technologies. One way to meet these objectives is to assist businesses that have location options outside Minnesota. These firms bring income into the state and raise the overall standard of living. Eligible Expenditures The MIF-seeded funds may be used in a variety of ways include example noted below. More information is available in Minn. Stat. 116J.8731 and through conversations with your loan officer. 1. Provide loans, loan guarantees, interest buy-downs, and other forms of participation, ensuring that RLF funds are matched by private financing. 2. Fund strategic investments in renewable energy market development. Any expenditure for external marketing for renewable energy market development is not subject to the matching requirements listed above. 3. Provide entrepreneurs with training, other technical assistance, and financial assistance as defined by federal guidelines. City of Corcoran, Minnesota Financial Management Plan 58 Eligible Projects Assistance must be evaluated on the existence of the following conditions as noted in Minn. Stat. 116J.8731: 1. Creation or retention of jobs, or the improvement of jobs as measured by wages, skills or knowledge; 2. Increase in the tax base; 3. Attraction of private funds to the project; 4. Incapacity of local communities and finance partners to finance project; 5. Results in higher wage levels or workforce skills; 6. Supports development of microenterprises, as defined by federal guidelines, through technical assistance or financial assistance. 7. Need for assistance to retain existing business; 8. Importance of assistance to attract out-of-state business; and 9. The project promotes or advances the green economy. The assistance cannot meet solely 7. or 8.; other conditions must also be present. Eligible Activities RLF’s may be used to fund a variety of business activities including: 1. Acquisition of land 2. Construction or rehabilitation of facilities 3. Site improvements 4. Utilities or infrastructure 5. Machinery and Equipment 6. Training 7. Working capital Advance approval from DEED is necessary if the local government would like to provide financing for activities not listed above. Approval is more likely to occur in projects that relate to business development and involve other local government funds. Ineligible Activities In contrast to federal MIF funds, there are industry limitations on how state MIF RLFs may be used. State MIF RLFs may not be used for the operation, construction or expansion of a casino, a sport facility that that has a professional sports team as a principal tenant or any firm engaged in retailing merchandise. All assistance should follow the approved RLF guidelines. Please call your loan officer to discuss any prospective financing. Wage Goals Businesses receiving RLF-State MIF assistance must pay each employee total compensation, including benefits not mandated by law, that on an annualized basis is equal to at least 110 % of the federal poverty level for a family of four, which as of February 1, 2015 is $12.82 per hour. Each year’s compensation level changes and can be found on DEED’s Business Finance MIF website. Other Eligible Uses of the Funds Minn. Stat. 116J.8731 allows local governments to loan or grant RLF funds to a regional development commission, other regional entities, or a certain statewide community capital funds to provide the local match required for capitalization of a regional or statewide RLF. Unlike federal MIF funds, state MIF funds held by local governments never lose their state identify and must follow all applicable laws and regulations. City of Corcoran, Minnesota Financial Management Plan 59 The local government must request permission from the DEED before it can commit to providing funds to any of these organizations. The local government does not have the authority to turn over to another entity, such as Port Authority, Economic Development Authority, Housing Authority, etc. revolving loan funds for any purpose; these entities may administer MIF transactions provided the MIF grantee still maintains control over the RLF. Conflict of Interest Minn. Stat. 471.87 and 471.88 provide guidance on conflict of interest in a MIF transaction. An actual conflict of interest shall be deemed to exist when a decision on a MIF transaction would compromise a duty to another party or if special advantage is deemed to occur. Potential conflict of interests should also be considered. Business Subsidy Law As mentioned on page 1, Minn. Stat. 116J.993 and 116J.994 must be followed in the administration of RLF-State MIF. These sections pertain to the definition of a business subsidy, public purpose of the subsidy, criteria, subsidy agreements, wage and job goals, timing of the project, public notice and hearing requirements, failure to meet goals, and reporting of information regarding the outcomes of the subsidy. Job Listing Requirements Per Minn. Stat. 116L.66, a business that receives grants or loans in an amount greater than $200,000 must agree to list any vacant or new positions related to the financial assistance on the MinnesotaWorks.net job bank website. Prevailing Wage Per Minn. Stat. 116J.871, laborers and mechanics at the project site during construction, installation, remodeling, and repairs must be paid the state prevailing wage if the financial assistance is greater than $500,000 for a loan. All contracts for publicly owned infrastructure using the RLF must comply with the prevailing wage provisions. Data Privacy The provision of any information related to any applications for assistance is guided by Minn. Stat. 13.591, particularly Subd 1 and 2. These operating guidelines provide a summary of how to administer revolving loan funds seeded with repayments from Minnesota Investment Fund loans. Specific transactions and RLF administration should be discussed with your DEED Senior Loan Officer. Other applicable state and federal laws and rules must also be followed. City of Corcoran, Minnesota Financial Management Plan 60 Risk Management Policy Last reviewed by City Council on April 25, 2024. Purpose To maintain a risk management program that will minimize the impact of legal liabilities, natural disasters or other emergencies through the following activities: 1. Loss prevention - prevent losses where possible 2. Loss control - reduce or mitigate losses 3. Loss financing - provide a means to finance losses 4. Loss information management - collect and analyze data to make prudent prevention, control and financing decisions Policy The City will review and analyze all areas of risk in order to, whenever possible, avoid and reduce risks or transfer risks to other entities. Of the risks that must be retained, it shall be the policy to fund the risks which the City can afford and transfer all other risks to insurers. The City will periodically conduct educational safety and risk avoidance programs within the various departments. The City will, on an ongoing basis, analyze the feasibility of self-funding and other cooperative funding options in lieu of purchasing outside insurance in order to provide the best and most economical loss coverage available. Staff will report to the Council, at least annually, on the results and costs of the City’s risk management program for the preceding year. The City will maintain the deductible amount considered prudent in light of the relationship between the cost of insurance and the City’s ability to sustain the loss. City of Corcoran, Minnesota Financial Management Plan 61 Tax Abatement Policy Last reviewed by City Council on April 25, 2024. 1. Purpose The purpose of this policy is to establish the City of Corcoran and the Corcoran Economic Development Authority’s (City/EDA) position as it relates to the use of Tax Abatement for private development. This policy shall be used as a guide in processing and reviewing applications requesting business assistance, and in conjunction with the City’s Business Assistance Policy. The City shall have the option of amending or waiving sections of this policy when determined necessary or appropriate. 2. Statutory Limitations In accordance with the City/EDA’s Tax Abatement Policy, assistance requests must comply with applicable State Statutes. MN Statutes, Sections 469.1812 through 469.1815, authorizes a political subdivision to utilize property tax abatement on certain parcels of land within its boundaries. 3. Policy Background A. The City/EDA recognizes that local government plays a critical role in enhancing the vitality of our community. This is particularly true when the City reaches full development. B. The City/EDA has a strategy of market-driven development, using tax abatement sparingly, and only when a project aligns with strategic community goals without unduly sacrificing future tax revenues. Tax abatement shall be considered in cases where a proposed development delivers significant public benefits, such as significant environmental preservation, long term economic sustainability for the city, and integration with existing neighborhoods. C. All reasonable means shall be utilized to leverage private business development and redevelopment in the City consistent with this and other policies. Tax abatement is an important and useful tool in attracting and retaining businesses. D. The tax abatement tool provides the ability to capture and use all or a portion of the property tax revenues within a defined geographic area. In practice, it is a tax “rebate” rather than an exemption from paying property taxes. Tax abatement is an important economic development tool that when used appropriately can be useful to accomplish the City/EDA’s development and redevelopment goals and objectives. Requests for tax abatement must serve to accomplish the City’s targeted goals for development and redevelopment. These goals include, but are not limited to projects that will result in the creation or retention of a significant number of jobs that pay wages adequate to support households, projects that will assist with the retention and expansion of businesses, and projects that will expand the City’s tax base. Projects must meet the requirements established by the Business Assistance Policy of the City/EDA, to the extent it is applicable, in order to receive abatement. 4. Project Eligibility Projects eligible for consideration of property tax abatement include but are not limited to the following: o Mixed use projects including new and redevelopment projects o Commercial and industrial redevelopment projects o New commercial and industrial developments o Residential business properties (with some restrictions as defined in this policy) City of Corcoran, Minnesota Financial Management Plan 62 5. Objectives A. A property tax abatement must meet at least one of the following public purposes: Increase or preserve the tax base o Provide employment opportunities in the City o Provide or help acquire or construct public facilities o Help redevelop or renew blighted areas o Help provide access to services for City residents o Finance or provide public infrastructure B. The developer/landowner shall be able to demonstrate a market demand for a proposed project. C. Tax abatement shall not be used for projects that would place extraordinary demands on City services or for projects that would generate significant environmental impacts. D. Because it is not possible to anticipate every type of project, which may in its context and time present desirable community building, development, or redevelopment goals and objectives, the City/EDA retains the right in its discretion to approve projects and tax abatements that may vary from the principles and criteria of this policy. 6. Determination of Amount of Assistance A. Tax abatement assistance available shall generally be limited to the incremental taxes generated on the improvements to the property. The City/EDA may consider a greater level of financial assistance, up to the maximum allowed under Minnesota Statutes, in limited circumstances. The level of assistance will be evaluated on a case-by-case basis and may reflect an increase or decrease in requested financial assistance from the applicant. B. The amount of tax abatement assistance provided to an applicant shall be based on a review of the following: o Request for Financial Assistance Form o Review of Applicant Pro Forma o Amount of Increment Generated by the Project C. In any year, the total amount of property taxes abated (City-wide) may not exceed (1) ten percent of the current levy, or (2) $200,000, whichever is greater. The limit does not apply to an uncollected abatement from a prior year that is added to the abatement levy. D. The developer/landowner must adequately demonstrate, to the City/EDA’s sole satisfaction, an ability to complete the proposed project based on past development experience, general reputation, and credit history, among other factors, including the size and scope of the proposed project. The developer/landowner must provide adequate financial guarantees to ensure completion of the project, including, but not limited to: assessment agreements and letters of credit. City of Corcoran, Minnesota Financial Management Plan 63 7. Forms of Assistance A. Tax abatement shall generally be provided on a “pay-as-you-go” basis wherein the City/EDA compensates the applicant for a predetermined amount for stated number of years. In all cases, semi-annual abatement payments are based on available (as approved by agreement) tax revenue from the property and issued to the applicant after payment of property taxes by the applicant. B. Another form of assistance that shall be considered only in extraordinary circumstances is an “up-front payment” to the applicant. This may be in the form of a revenue or general obligation bond or an internal loan. (The City/EDA would consider revenue bond financing where the terms of the financing are satisfactory to the City/EDA.) The tax increment generated from the applicant’s project is a source of revenue for repayment of the bonds or loan. This form of assistance is not one the City/EDA will generally consider because under this form of assistance the taxpayers assume the risk that the tax increment will be sufficient for repayment of the bonds or the interfund loan. 8. Duration and Restrictions A. The City/EDA may grant an abatement for a period no longer than 15 years, except as provided under 8.02. The City/EDA may specify in the abatement resolution a shorter duration. B. The City/EDA, when proposing to abate taxes for a parcel, may make a written request to Hennepin County or an Independent School District 281 in which a parcel is located to grant an abatement of county or school taxes for the property. If one of the two political subdivisions declines, in writing, to grant an abatement or if 90 days pass after receipt of the request to grant an abatement without a written response from one of the political subdivisions, the duration limit for an abatement for the parcel may be increased to 20 years. C. The City/EDA may not enter into a property tax abatement agreement that provides for abatement of taxes on a parcel, if the abatement will occur while the parcel is located in a tax increment financing district. 9. Application A. The City/EDA will require a deposit in the amount of $5,000 from the applicant to investigate the feasibility of providing assistance to the applicant. If the City/EDA incurs additional expense beyond the $5,000 prior to execution of the Developer’s Agreement, the City/EDA shall notify the applicant in writing and the applicant must deposit additional funds for work on the application to continue. If the project is approved and the applicant proceeds with the project, the applicant’s deposit may be reimbursed as an eligible project cost to the extent permissible under MN Statutes. B. In addition to the $5,000 deposit fee, the applicant must submit the following forms and documentation at time of application for the application to be complete and review of the application to begin: o Request for Financial Assistance Form o Project Pro Forma Documentation (Developed by Applicant) City of Corcoran, Minnesota Financial Management Plan 64 Tax Increment Financing Policy Last reviewed by City Council on April 25, 2024. 1. Purpose The purpose of this policy is to establish the City of Corcoran and the Corcoran Economic Development Authority’s (City/EDA) position as it relates to the use of Tax Increment Financing (TIF) for private development. This policy shall be used as a guide in processing and reviewing applications requesting business assistance, and in conjunction with the City/EDA’s Business Assistance Policy. The City/EDA shall have the option of amending or waiving sections of this policy when determined necessary or appropriate. 2. Statutory Limitations In accordance with the City/EDA’s Tax Increment Financing Policy, assistance requests must comply with applicable State Statutes. Minnesota Statutes, Section 469.174 through 469.179 (Tax Increment Finance Act), as amended, authorizes local governments to utilize Tax Increment Financing to assist development and redevelopment of certain parcels within its boundaries. 3. Policy Background A. The City/EDA recognizes that local government plays a critical role in enhancing the vitality of our community. This will be particularly true as the City reaches full development. B. The City/EDA has a strategy of market-driven development, using TIF sparingly, and only when a project aligns with strategic community goals without unduly sacrificing future tax revenues. TIF shall be considered in cases where a proposed development delivers significant public benefits, such as significant environmental preservation, long term economic sustainability for the city, and integration with existing neighborhoods. C. All reasonable means shall be utilized to leverage private business development and redevelopment in the City consistent with this and other policies. Tax increment financing is an important and useful tool in attracting and retaining businesses. D. The fundamental principle that makes tax increment financing viable is that it is designed to encourage development that would not otherwise occur. The City/EDA shall be responsible to determine that (1) a project would not occur “but for” the assistance provided through tax increment financing; and (2) no other development would occur on or near the relevant site without tax increment assistance, that could create a larger long term tax base value increase than the increase expected from the proposed development (after adjusting for the value of the tax increment). E. The City/EDA shall consider tax increment financing in cases that serve to accomplish targeted City goals for development and redevelopment as they may change over time. These goals include, but are not limited to projects that will (1) foster and support redevelopment; (2) result in the creation or retention of a significant number of jobs that pay wages adequate to support households; or (3) assist with the retention and expansion of businesses, and (4) expand the City’s tax base. 4. Creation of TIF Districts A. The City/EDA shall consider the creation of any of the general types of TIF Districts allowed by Minnesota Statutes or the creation of other types of TIF Districts allowed by Special Legislation when doing so is consistent with the development and redevelopment goals of the City/EDA. B. TIF Districts are the specific parcels within a Project Area from which tax increment is captured. MN Statutes currently defines five general types of TIF Districts which the City/EDA shall consider: City of Corcoran, Minnesota Financial Management Plan 65 o Redevelopment District o Renewal and Renovation District o Soils Condition District o Housing District o Economic Development District C. In addition to these five general types of TIF Districts, defined by Minnesota Statutes, the City/EDA may also consider the creation of TIF Districts as authorized by applicable special tax increment financing legislation. D. The City/EDA shall consider the creation of a TIF District based on qualifications and term restrictions, as defined in Minnesota Statutes. The City/EDA shall consider a range of attributes including but not limited to the following: o Projects consistent with development and redevelopment goals of the City/EDA o Development of office, office/corporate headquarters, office/service/warehouse and manufacturing o Maximized use of other financial resources o Projects that provide funding for appropriate public improvements that may benefit numerous development projects o Low percentage of public investment; high percentage of private investment o Analysis of detailed business pro forma with reasonable timeline for completion and occupancy o Project has potential to enhance spin-off development and redevelopment o Exceeds minimum design standards per City Ordinance o Presents minimal risk to the City/EDA o Maximizes increased tax base and contributes to higher market values o Number of jobs and pay level of positions will be a consideration but not a requirement if other appropriate public purpose(s) is met 5. Eligible Costs The City/EDA shall consider the use of tax increment financing to cover project costs as allowed for under Minnesota Statutes. The types of project costs that are eligible for tax increment financing (under current state law) are as follows: o TIF application deposit o Architectural and engineering fees directly attributable to site work o Earthwork/excavation o Landscaping o Streets and roads o Street/parking lot lighting o Sidewalks o Special assessments o Soils test and environmental studies o Site related permits o Soils correction o Utilities (sanitary sewer, storm sewer, and water) o Street/parking lot paving o Curb and gutter o Land acquisition o Legal (acquisition, financing, and closing fees) o Surveys o Title insurance City of Corcoran, Minnesota Financial Management Plan 66 6. Determination of Amount of Assistance A. Whether in a new or existing TIF District, the amount of tax increment financing provided to an applicant shall be based on a review of the following: o Request for Financial Assistance Form o Review of Applicant Pro Forma o Amount of Increment Generated by the Project B. The level of assistance shall be evaluated on a case-by-case basis and may reflect an increase or decrease in requested financial assistance. When considering a request for tax increment financing for a project, there shall be consideration of the level of financial assistance provided for other previously approved projects in the TIF District or Project Area. 7. Forms of Assistance A. Tax increment financing shall generally be provided on a “pay-as-you-go” basis wherein the City/EDA compensates the applicant for a predetermined amount for a stated number of years. The City/EDA shall have the option to issue a TIF Note with or without interest, where the principal amount of the TIF Note is equal to the amount of eligible project costs incurred and proven by the developer. In all cases, semi-annual TIF payments shall be based on available increment generated from the project. TIF payments shall be made after collection of property taxes. B. Another form of assistance that shall be considered only in extraordinary circumstances is an “up-front payment” to the applicant. This may be in the form of revenue or general obligation bond or an internal loan. The tax increment generated from the applicant’s project is a source of revenue for repayment of the bonds or loan. This form of assistance is not one the City/EDA will generally consider because under this form of assistance the City/EDA assumes the risk that the tax increment will be sufficient for repayment of the bonds or interfund loan. 8. Application A. The City/EDA will require a deposit in the amount of $10,000 from the applicant to investigate the feasibility of providing assistance to the applicant. If the City incurs additional expense beyond the $10,000 prior to execution of the Developer’s Agreement, the City/EDA shall notify the applicant in writing and the applicant must deposit additional funds for work on the application to continue. If the project is approved and the applicant proceeds with the project, the applicant’s deposit may be reimbursed as an eligible project cost to the extent permissible under MN Statutes. B. In addition to the $10,000 deposit fee, the applicant must submit the following forms and documentation at time of application for the application to be complete and review of the application to begin: o Request for Financial Assistance Form o Project Pro Forma Documentation (Developed by Applicant) FORMS SECTION CITY OF CORCORAN, MINNESOTA FINANCIAL MANAGEMENT PLAN April 25, 2024 REQUEST FOR FINANCIAL ASSISTANCE FORM 1. Provide a brief project description and the following information: A. Existing Building square footage: B. Building addition square footage: C. Size of property: D. Description of building: E. Materials and other additional relevant building information: 2. Provide a brief description of your business and the following information: A. Business Name: B. Address: C. Telephone: D. Contact Name: E. E-mail: 3. Provide information on the present ownership of the site: A. Name: B. Address: C. Phone Number: D. Contact Name: E. E-mail: 4. Estimated Project Costs A. Land Acquisition $ B. Site Development $ C. Building Cost $ D. Equipment $ E. Architectural/engineering fee $ F. Legal fees $ G. Off-site development costs $ TOTAL ESTIMATED COSTS $ 5. Estimated Project Funding A. Private financing institution $ B. Tax increment/abatement funds $ C. Other public funds $ D. Developer equity $ TOTAL ESTIMATED SOURCES $ (Should equal Total Estimated Costs) 6. Describe amount and purpose for which TIF or Tax Abatement is required. 7. State specific reasons why TIF or Tax Abatement is necessary for the project (“but for” test). 8. List project costs that may be eligible for assistance and provide basis for that belief. 9. Provide market value information. A. Current market value (from County Assessor): $ B. Proposed market value at completion: $ 10. Provide real estate property tax information. A. Existing real estate taxes of property: $ B. Estimated real estate taxes of property upon completion: $ 11. Provide name and address of architect, engineer, and general contractor for the project. 12. Provide project construction schedule. Estimated construction start date: Estimated construction completion date: If phased project: Year % Complete Year % Complete 13. Provides names of any other municipalities wherein the applicant, or other corporations the applicant has been involved with, has completed developments within the last five years. 14. Provide the following required supplemental information: • Project Pro Formas (one showing with assistance and one without assistance) • Legal description of the property • Application fee of $10,000 for TIF projects $5,000 for Abatement projects payable to the City of Corcoran • Site plan and building rendering In addition to the required information from above (items 1-14), the following information is requested and will be considered as part of the application approval process: A. Provide number of years in business B. Provide number of years located in the City of Corcoran (if applicable) C. Describe potential for business growth or future development D. Explain whether the building will be owner-occupied (Yes/No) E. If rental space, provide the targeted rental rates F. Provide land costs per acre or square foot G. Provide the projected building cost per square foot H. Provide documentation as to private financial commitment and amount I. Provide details of financial structure of the deal including developer equity J. Additional comments APPLICATION FOR TAX EXEMPT FINANCING (Commercial, Industrial, Educational or Health Care) 1. APPLICANT A. Business Name - B. Business Address - C. Business Form (corporation, partnership, sole proprietorship, etc.) D. Authorized Representative - E. Principal contact person and telephone number - 2. PURPOSE OF REQUESTED FINANCING A. New Facility (describe) - B. Expansion (describe) - C. Refunding (attach explanatory letter) - 3. GIVE BRIEF DESCRIPTION OF NATURE OF BUSINESS, PRINCIPAL PRODUCTS, ETC. 4. ESTIMATED SOURCES AND USES PROJECT COSTS: (Not required for refunding) SOURCES: Bond proceeds - $ Cash - $ Other Loans - $ Total Sources - $ USES: Land - $ Building - $ Equipment - $ Architectural, Engineering - $ Cost of Issuance - $ Capitalized Interest - $ Other - $ Total Uses - $ 5. TOTAL FINANCING REQUESTED $ ( % of project costs) 6. TYPE OF FINANCING PROPOSED: Bonds - Tax-Exempt Mortgage - Expected Term of Financing- Years- Security- Mortgage - Letter of Credit - Guaranty (third party) - Guaranty (personal) - Unsecured - Other (specify) - 7. BUSINESS PROFILE: (Not required for refunding) A. Is the business located within City Boundaries? B. Number of employees within the City of Corcoran’s geographic boundaries o Before this project - o After this project - C. Approximate annual sales - $ D. Length of time in business - E. Length of time in City - F. Do you have business operations in other locations? If so, where? NAMES OF: G. Underwriter (name and contact person) - H. Corporate Counsel - I. Underwriter’s Counsel - 8. WHAT IS YOUR TARGET DATE FOR: A. Construction start - B. Construction completion - 9. ATTACHMENTS: A. Project description materials B. Financial feasibility letter C. Preliminary bond counsel opinion – as to tax exempt qualifications D. Initial filing fee per policy E. Indemnification Letter of Agreement (Part VI) The applicant further states that it has been furnished a copy of the City of Corcoran’s Conduit Debt Policy and is aware of its content and agrees to be bound by its terms and the terms of the indemnification letter. APPLICANT: BY: DATE: For further information, contact: City of Corcoran City Administrator 8200 County Road 116 Corcoran, MN 55340 (763) 420.2288 STAFF REPORT Agenda Item: 7d. Council Meeting April 25, 2024 Prepared By Jay Tobin Topic Financial Management Plan Action Required Decision Summary City staff have been working closely with the professionals at Abdo to ensure major milestones meet established standards for the city’s fiduciary responsibilities. Abdo has been assisting staff in assessment of existing financial operations practices and have provided invaluable professional insight and input in their efforts to help build foundational policies and procedures to ensure best practices in city financial operations. To that end, the 2024 Financial Management Plan provides 19 policies that clarify the city’s standards for financial operations. This plan will be incredibly helpful when the time comes for the city’s next bond rating. The city’s position on Tax Abatement and Tax Increment Financing has been clear and has been communicated clearly – the intent is for development to pay for itself. It is also good financial policy – and helpful to garner trust and confidence as outsiders assess city financial operations – to clarify that there is an understanding and process for how to handle abatement and TIF and the city chooses intentionally and strategically to allow development to pay for itself. Staff recommends reviewing the DRAFT 2-24 Financial Management Plan and either approve as written are amend as necessary and approve as amended, the plan may be implemented immediately. Financial/Budget Significant impact on city financial operations. Recommendation Staff recommend approving the 2024 Financial Management Plan. Council Action 1. Approve the 2024 Financial Management Plan. 2. Decline the 2024 Financial Management Plan. 3. Amend the 2024 Financial Management Plan and approve as amended. Attachment 1. 2024 Financial Management Plan. CITY OF CORCORAN, MINNESOTA FINANCIAL MANAGEMENT PLAN Last reviewed by City Council on April 25, 2024 Prepared by Abdo Financial Solutions, LLC. Agenda Item Attachment: 7d1. City of Corcoran, Minnesota Financial Management Plan Table of Contents Page No. Introductory Section Executive Summary 4 Policy Section Audit Independence 6 Budget and Financial Control 7 Business Assistance 10 Capital Assets 13 Capital Improvement Program 21 Conduit Debt 22 Contracts 25 Debt Management 27 Donations 28 Fund Balance 29 Interfund Loan 31 Investment 32 Post-Issuance Compliance Procedures 41 Exhibit A 45 Exhibit B 46 Exhibit C 49 Purchasing 52 Revenue 56 Revolving Loan Fund 57 Risk Management 60 Tax Abatement 61 Tax Increment Financing 64 Forms Section Request for Financial Assistance 68 Application for Tax Exempt Financing 71 INTRODUCTORY SECTION CITY OF CORCORAN, MINNESOTA FINANCIAL MANAGEMENT PLAN April 19, 2024 April 19, 2024 Honorable Mayor and City Council City of Corcoran 8200 County Road 116 Corcoran, Minnesota 55340 Introduction As requested by the City Administrator, we have updated the City’s Financial Management Plan in conjunction with input from the City Clerk and department directors. A Financial Management Plan is a document that encompasses all of the City’s major financial policies. The development and maintenance of a Financial Management Plan is an important part of the overall financial well-being of the City. From time to time, changes in Statute and other management processes may require an update to the City's Financial Management Plan. We present to you, this updated Plan which incorporates changes by the State Legislature. We recommend the Financial Management Plan be adopted by Resolution of the City Council. In doing so, the policies set forth in this Plan will supersede previously adopted financial management policies. If you have any questions or wish to discuss any of the policies contained in the Financial Management Plan, please feel free to contact us at your convenience. We wish to thank you for the continued opportunity to be of service and for the courtesy and cooperation extended to us by your staff. Sincerely, Abdo Financial Solutions, LLC POLICY SECTION CITY OF CORCORAN, MINNESOTA FINANCIAL MANAGEMENT PLAN April 25, 2024 City of Corcoran, Minnesota Financial Management Plan 6 Auditor Independence Policy Last reviewed by City Council on April 25, 2024. 1. In accordance with the Government Accountability Office, the authority on local government audits, in all matters relating to audit work, the external auditor shall be free both in fact and appearance from personal external and organizational impairments to independence. A. The City’s external audit organization shall not be responsible for designing, developing and/or installing the City’s accounting system or its operating system where this system generates information used in preparing financial statements for the City of Corcoran. B. External auditors shall not develop a performance measurement system or any other system relied upon in developing financial statements. C. The external auditors may prepare draft financial statements, schedules or perform other duties as long as they are based on management’s direction and the work results in a recommendation to management. D. Decisions based on the external auditor’s recommendations must be approved by City management. E. External auditors shall provide routine advice to the City of Corcoran and to management to assist them in activities such as establishing internal controls or implementing audit recommendations and can answer the technical questions and provide training, however, they may not direct or unduly influence management with those decisions. 2. Any non-audit work related to tax rulings, arbitrage, attestation, compilation, sales tax audits, counted value audits and financial report assistance proposed by the auditors must be approved by the City Council prior to hiring them. City of Corcoran, Minnesota Financial Management Plan 7 Budgetary and Financial Control Policy Last reviewed by City Council on April 25, 2024. 1. General budgetary and financial control is to be centralized in one department whose functions shall include, but not be limited to, the following: A. Budget compilation B. Budget monitoring C. Income and expenditure projections D. Capital improvement financing E. Risk management (see Risk Management Policy) F. Screening of Conduit Debt applications (see Conduit Debt Policy) G. Cash and investment management (see Investment Policy) H. Monitoring financial data for warning signals or trends I. Preparation of financial summary reports for key funds at least quarterly J. Maintain a detailed inventory listing of all material fixed assets so as to adequately ensure proper accounting of assets. K. "Project Financial Analysis" to be presented as part of any proposal to the Council in connection with any new or expanded operating or capital improvement programs and other projects. The objective of the financial analysis is to provide the best possible estimate of expenses/expenditures, revenues, and staffing impacts of a proposed project. The financial analysis should be factual, informative, and concise which should enable the Council to make intelligent and informed decisions. L. Payroll M. Accounts Receivable N. Receipts, Collections, and Customer Billing O. Accounts Payable 2. The City will maintain a program for the investment of funds consistent with the City’s Investment Policy. City of Corcoran, Minnesota Financial Management Plan 8 3. Operating Budget A. The City will always adopt a balanced operating budget for the General Fund. A balanced budget is one in which revenues and other financing sources are equal to expenditures and other financing uses. B. The City will pay for current expenditures with current revenues. C. The City will avoid, if possible, balancing current revenues with funds needed for future expenditures. D. The City will not budget to accrue future revenues. E. Excess revenue from a specific fiscal year will be placed into the City’s reserves in a manner consistent with the City’s fund balance reserve policies. F. The City will avoid postponing expenditures, rolling over short-term debt, and using reserves to balance the operating budget. G. The City will review step and grade plans annually and provide for a cost of living adjustment to compensation plans when it is determined that an adjustment is needed to align employee compensation with comparable market wages. From time to time, the City will review the overall compensation plan and commission a market analysis to determine if realignment of the plan is needed. H. To protect against unforeseen events, the City Council may budget for and maintain a contingency reserve in accordance with the City’s fund balance reserve policies. I. The City may apportion its administrative and general government costs to all its funds as appropriate and practical. These charges will be identified in the annual budget. J. The City Council, City Administrator and department directors will monitor revenues and departmental expenditures to ensure adherence to budgeted amounts. Budget appropriations are by department total within each fund rather than by line item (i.e., account.) Budget changes that involve the transfer of appropriations among accounts only require the approval of the City Administrator or designee. K. The City will also review and update, the schedule of fund balances, reserves, and working capital in all other operating funds of the City and determine adequacy of those money balances, using specified guidelines and criteria in conjunction with the budgets set annually. L. The operating budget policies ensure that the City’s annual operating expenditures are consistent with past expenditures and respond to long-term objectives rather than short-term benefits. The policies allow the City to maintain stable levels of service, expenditures, and tax levies over time. These policies are most critical to programs funded with property tax revenue because accommodating large fluctuations in this revenue source can impose hardship on the citizens. M. Department Directors will be responsible for administration of their respective Department Budgets and are to submit requests for any required budget adjustments, such as supplemental appropriations, to the Finance Manager and City Administrator before the program incurs cost overruns for the annual budget period. City of Corcoran, Minnesota Financial Management Plan 9 N. Primary responsibility in the management of budgeted funds lies with the Department Directors. Such management includes, but is not limited to, reviewing expenditures before authorization, reviewing monthly financial reports to detect errors and assess progress, and staying within expense or expenditure budget authorization. All costs incurred must be reasonable and necessary. Department Directors shall be responsible for contacting the Finance Manager or City Administrator should there be any questions regarding financial management or if the issue or concern is related to internal controls. The Finance Manager and City Administrator will routinely monitor overall budget operating progress throughout the year. O. The City will not use one-time accounting principle changes to balance the budget for any fund. P. The City will provide ample time and opportunity for public input into its Budget deliberations each year. Q. Council approval is required for budget changes that involve a transfer of appropriations between funds or from contingency accounts. The budget changes can be made at any Council meeting. R. The modified accrual basis will be used for all of the governmental funds in the budget. Under this basis, revenues are recognized in the accounting period that they become available and measurable. Expenditures are recognized in the accounting period in which the liability is incurred, if measurable. The accrual basis will be used for the budgets of the enterprise funds in the operating budget. Under this basis, revenues are recognized in the accounting period that they are earned and measurable. Expenses are recognized in the accounting period that they are incurred, if measurable. The basis of budgeting is the same as the basis of accounting used in the City’s audited financial statements. 4. The City will establish and maintain the highest standard of accounting practices, in conformity with Generally Accepted Accounting Principles (GAAP) and with recommended best practices as promulgated by the Government Finance Officers Association (GFOA). 5. The City will arrange for an annual audit of all funds and account types by independent certified public accountants qualified and licensed to issue such reports. 6. The City will strive to obtain each year the annual GFOA Certificate of Achievement for Excellence in Financial Reporting. 7. Regular monthly reports will present a summary of financial activity by major type of funds as compared to budget. Department Directors will review monthly reports comparing actual revenues and expenditures to the budgeted amounts. 8. The City integrates performance measurement and productivity indicators to measure operational performance where practical. Performance data for individual departments is included in the budget document and/or in the performance measurement report. Performance data should be directly related to the stated goals and objectives of the department and focus on results and accomplishments rather than inputs. Performance measures should provide a meaningful way to assess the effectiveness and efficiency of each department. City of Corcoran, Minnesota Financial Management Plan 10 Business Assistance Policy Last reviewed by City Council on April 25, 2024. Last reviewed by EDA on TBD. 1. Purpose A. The purpose of this policy is to establish the City of Corcoran and the Corcoran Economic Development Authority’s (City/EDA) position as it relates to the use of Tax Increment Financing, Tax Abatement and other business assistance programs for private development. This policy shall be used as a guide in processing and reviewing applications requesting business assistance. B. The City shall have the option of amending or waiving sections of this policy when determined necessary or appropriate. Minnesota Statutes 116J.994, Subd. 2, allows the City to deviate from its criteria by documenting in writing the reason for the deviation and attaching a copy of the document to its next annual report to the department. 2. Statutory Limitations In accordance with the City/EDA Business Assistance Policy, assistance requests must comply with applicable State Statutes. 3. Eligible Uses for the Receipt of Business Assistance As a matter of adopted policy, the City/EDA will consider using a business assistance tool to assist private developments only in those circumstances in which the proposed private projects meet one or more of the following uses: A. To meet the following housing related uses: o To provide a diversity of housing not currently provided by the private market. o To provide a variety of housing ownership alternatives and housing choices. o To promote affordable housing for low or moderate income individuals. o To promote neighborhood stabilization and revitalization by the removal of blight and the upgrading in existing housing stock in residential areas. B. To remove blight and encourage redevelopment in the commercial and industrial areas of the City in order to encourage high levels of property maintenance and private reinvestment in those areas; including façade improvement. C. To increase the tax base of the City in order to ensure the long-term ability of the City to provide adequate services for its residents while lessening the reliance on residential property tax. D. To retain local jobs, increase the local job base, and provide diversity in that job base. E. To increase the local business and industrial market potential of the City of Corcoran. F. To encourage additional unsubsidized private development in the area, either directly, or through secondary "spinoff" development. G. To offset increased costs of redevelopment, over and above the costs that a developer would incur in normal development. City of Corcoran, Minnesota Financial Management Plan 11 H. To accelerate the development process and to achieve development on sites which would not be developed without this assistance. 4. Business Assistance Project Approval Criteria All new projects approved by the City/EDA should meet the following mandatory minimum approval criteria. However, it should not be presumed that a project meeting these criteria will automatically be approved. Meeting these criteria creates no contractual rights on the part of any potential developer. o The assistance shall be provided within applicable state legislative restrictions, State Auditor interpretation, debt limit guidelines, and other appropriate financial requirements and policies. o The project should meet one or more of the uses identified in Section 3, Eligible Uses for the Receipt of Business Assistance. o The project must be in accord with the Comprehensive Plan and Zoning Ordinances, or required changes to the Comprehensive Plan and Zoning Ordinances which would accommodate the project must be under active consideration by the City at the time of approval. o The assistance will not be provided to projects that have the financial feasibility to proceed without the benefit of the assistance. Assistance will not be provided solely to broaden a developer's profit margins on a project. Prior to consideration of a business assistance request, the City may undertake an independent underwriting of the project to help ensure that the request for assistance is consistent as set forth in Appendix A. o Prior to approval of business assistance, the developer shall provide any required market and financial feasibility studies, appraisals, soil boring, information provided to private lenders for the project, and other information or data that the City or its financial consultants may require in order to proceed with an independent underwriting. o Any developer requesting business assistance should be able to demonstrate past successful general development capability as well as specific capability in the type and size of development proposed. o It is desirable if the developer retains ownership of the project at least long enough to complete construction, to stabilize its occupancy, to establish the project management, and to initiate repayment of the business assistance. o The level of business assistance funding should be reduced to the lowest possible level and least amount of time by maximizing the use of private debt and equity financing first, and then using other funding sources or income producing vehicles that can be structured into the project financing, prior to using additional business assistance funding. 5. Business Assistance Project Evaluation Criteria A. All projects will be evaluated by the City/EDA on the following criteria (as set forth in Section 5.03) for comparison with other proposed business assistance projects reviewed by the City and for comparison with other subsidy standards (where appropriate). It is realized that changes in local markets, costs of construction, and interest rates may cause changes in the amounts of business assistance subsidies that a given project may require at any given time. B. Some criteria, by their very nature, must remain subjective. However, wherever possible, "benchmark" criteria have been established for review purposes. The fact that a given proposal meets one or more "benchmark" criteria does not mean that it is entitled to funding under this policy, but rather that the City is in a position to proceed with evaluations of (and comparisons between) various business assistance proposals, using uniform standards whenever possible. City of Corcoran, Minnesota Financial Management Plan 12 C. Following are the evaluation criteria that will be used by the City/EDA: o All proposals should, in the opinion of the City/EDA, optimize the private development potential of a site. o All proposals should, in the opinion of the City/EDA, create the highest feasible number of jobs on the site. All proposals will meet the Business Assistance Project Approval Criteria established by the City/EDA. o When considering business assistance for a relocating or new business request, the City/EDA should weigh the impact on existing competition/businesses which are already established in the community. o All proposals should, in the opinion of the City/EDA, create the highest possible ratio of property taxes paid before and after redevelopment. Given the different assessment circumstances in the City, this ratio will vary widely. o Proposals should usually not be used to support speculative industrial, commercial, and office projects. o Assistance will usually not be used in a project that involves an excessive land and/or property price. o All business assistance projects will need to meet the "but for" test. Assistance will not be used unless the need for the City/EDA’s economic participation is sufficient that, without that assistance the project could not proceed in the manner as proposed. o Business assistance will not be used when the developer's credentials, in the sole judgment of the City/EDA, are inadequate due to past track record relating to: completion of projects, general reputation and/or bankruptcy, or other problems or issues considered relevant by the City/EDA. o Business assistance will not normally be used for projects that would generate significant environmental problems in the opinion of the local, state, or federal governments. o Business assistance funding should not be provided to those projects that fail to meet good public policy criteria as determined by the City/EDA, including: poor project quality; projects that are not in accord with the Comprehensive Plan, zoning, redevelopment plans, and city policies; projects that provide no significant improvement to surrounding land uses, the neighborhood, and/or the City in the opinion of City/EDA; projects that do not have significant new, or retained, employment; projects that do not meet financial feasibility criteria established by the City/EDA; and projects that do not provide the highest and best desired use for the property. o Applicants may refer to the following related policies, Tax Increment Financing Policy and Tax Abatement Policy, and the Forms Section. City of Corcoran, Minnesota Financial Management Plan 13 Capital Assets Policy Last reviewed by City Council on April 25, 2024. Purpose It is the policy of the City of Corcoran to maintain appropriate procedures regarding the procurement, management, and disposal of all capital assets in accordance with Governmental Accounting Standards Board Statement No. 34 (GASB 34). The Capital Assets Policy addresses classes of assets, determination of useful lives, and calculation of depreciation. 1. Define Capital Assets and Capitalization Thresholds Capital assets include land, land improvements, buildings, building improvements, construction in progress, machinery and equipment, vehicles, infrastructure, easements, works of art and historical treasurers acquired by the City for use in providing services to its citizens. A capital asset is to be reported and depreciated in government-wide financial statements. In the government- side financial statements, assets that are not capitalized are expended in the year of acquisition. Infrastructure assets are long-lived capital assets that can be preserved for a significant number of years, greater than most capital assets that are stationary in nature. Examples include roads, bridges, tunnels, drainage systems, water and sewer systems and dams. Infrastructure assets do not include buildings, driveways, parking lots or any examples given above that are incidental to property or access to the property. Another criterion for recording capital assets is capital-related debt. Capitalize capital assets purchased with debt proceeds and depreciate over their estimated useful life. Capitalizing these assets will minimize the potential of reporting negative net assets in the statement of net assets. In most cases, these assets will meet the thresholds and guidelines for recording as a capital asset. For financial reporting purposes only, the City will classify and establish capitalization thresholds for each asset class as follows: CAPITAL ASSET CLASSIFICATION CAPITALIZATION THRESHOLD Land and land improvements; $1 Land Improvements; $10,000 Other improvements; $10,000 Building and building improvements; $15,000 Machinery and equipment; $5,000 Vehicles; $5,000 Infrastructure; $50,000 Construction-in-progress; Accumulate all costs and capitalize if over $25,000 when complete. Other assets; $5,000 All information in regards to the City asset acquisition, retention, and disposal is maintained and reported to the finance department. City of Corcoran, Minnesota Financial Management Plan 14 2. Reporting Capital Assets Report capital assets at historical costs, which includes most costs necessary to placing a capital asset into its intended use or state of operation. Historical cost includes the vendor’s invoice, the value of any trade-in or allowance, sales tax, initial installation cost (excluding in-house labor), modifications, attachments, accessories or apparatus; and ancillary charges such as freight and transportation charges, site preparation costs, and professional fees. In the event the historical cost of a capital asset is not determinable, it will be necessary to record an estimated historical cost of the asset using alternative methods. Alternative methods include standard costing and normal costing. Standard costing estimates the historical cost of a capital asset by establishing the average cost of obtaining the same or a similar asset at the time of acquisition. Normal costing estimates historical cost based on the current cost to either reproduce or replace the capital asset, indexed by a reciprocal factor from the estimated acquisition date, i.e., taking the value of acquiring the asset new today and then discounting that amount by an appropriate inflation factor back to the date of acquisition. Capital assets donated to the City shall be reported at fair value. Fair value is the amount at which an asset could be exchanged in a current transfer at arm’s length between willing parties, other than in a forced or liquidation sale. Donations are defined as voluntary contributions of resources to the City by a non-governmental entity. A voluntary contribution of resources between governmental entities is not a donation. 3. Depreciation Capital Assets Depreciation is the process of allocating the cost of a tangible asset to the periods of benefit. Capital assets shall be depreciated over their estimated useful live with exception of the following: A. Inexhaustible assets, i.e., land, and land improvements that do not require maintenance or replacement, e.g., certain works of art and historical treasures; B. Infrastructure assets reported using the modified approach; and C. Construction work-in-progress. For financial purposes the City will use the straight-line method of depreciation, which allocates the cost evenly over the life of the asset. Generally, at the end of an asset’s life, the sum of the amounts charged for depreciation in each accounting period, or accumulated depreciation, will equal the original cost less salvage value. A significant issue when recording capital assets is the question of when is an expenditure capitalized as an improvement versus recorded as repairs or maintenance expense. The key consideration for determining whether to capitalize expenditures depends on whether the cost incurred, significantly extends the asset’s useful life, increases its capacity, or improves its efficiency. Therefore, capitalize capital asset improvement costs if: A. The costs exceeds the capitalization thresholds; and B. One of the following criteria is met: o The value of the asset or estimated life is increased by 25% of the original cost or life period; o The cost results in an increase in capacity of the asset; or o The efficiency of the asset is increased by more than 10%; City of Corcoran, Minnesota Financial Management Plan 15 4. Capital Asset Definitions and Categories Land - is to be capitalized but not depreciated. It is recorded at historical cost and remains at that cost until disposal. If there is a gain or loss on the sale of land it is reported as a special item in the statement of activities. Land Improvements - consist of betterments, site preparation, and site improvements (other than buildings) that ready land for its intended use. The costs associated with improvements to land are added to the cost of the land. Land improvements can be further categorized as inexhaustible, not requiring maintenance or replacement; or exhaustible, e.g., parking lots, landscaping and fencing. Examples of items to be capitalized as land and land improvements include: A. Purchase price or fair value; B. Commissions; C. Professional fees, includes title searches, architect, legal, engineering, appraisal, surveying, environmental assessments; D. Land excavation, fill, grading, and drainage; E. Demolition of existing buildings and improvements, less salvage; F. Removal, relocation or reconstruction of property owned by others, i.e., power, telephone and railroad lines; G. Interest on mortgages accrued at date of purchase; H. Accrued and unpaid taxes at date of purchase; I. Other costs incurred in acquiring the land; J. Water wells, including initial cost for drilling, the pump and its casing; and K. Permanent right-of-way; Other Improvements - include land improvements that are exhaustible in nature and enhance the quality or facilitate the use of land for a specific purpose. Examples of items to be capitalized as other improvements include: A. Fencing and gates; B. Landscaping; C. Parking lots, driveways, and parking barriers; D. Outdoor sprinkler and irrigation systems; E. Recreation areas and athletic fields, including bleachers; F. Golf courses; G. Paths and trails; H. Septic systems; City of Corcoran, Minnesota Financial Management Plan 16 I. Stadia; J. Swimming pools, tennis courts, basketball courts, skate parks; K. Fountains; L. Plazas and pavilions; and M. Retaining walls; Buildings - refer to a structure that is permanently attached to the land, has a roof, is partially or completely enclosed by walls, and is not intended to be transportable or moveable. Certain buildings or structures that are an ancillary parts of infrastructure networks, such as well houses and pumping stations will be reported as infrastructure rather than as buildings. Example of items to be capitalized as building: Purchased Buildings: A. Original purchase price; B. Expenses for remodeling, reconditioning, or altering a purchased building to make it ready for its intended purpose; C. Environmental complies, i.e., asbestos abatement; D. Professional fees, includes architect, engineer, management fees for design and supervision, legal; E. Cancellation or buyout of existing leases; and F. Other costs required to place or render the asset into operation; Constructed Buildings: A. Completed project costs; B. Cost of excavation or grading or filling of land for a specific building; C. Expenses incurred for the preparation of plans, specifications, blueprints; D. Building permits; E. Costs of temporary buildings used during construction; F. Additions to buildings, i.e., expansions, extensions, or enlargements; City of Corcoran, Minnesota Financial Management Plan 17 Building Improvements - include capitalized costs that materially extend the useful life of a building or increase the value of a building, or both, beyond one year. Building improvements should not include maintenance and repairs done in the normal course of business. Examples of items to be capitalized as building improvements include: A. Installation or upgrade of heating and cooling systems, including ceiling fans and attic fans; B. Original installation or upgrade of wall or ceiling covering such as carpeting, tiles, paneling, or parquet; C. Structural changes such as reinforcement of floors or walls, installation or replacement of beams, rafters, joists, steel grids, or other interior framing; D. Installation or upgrade of window or door-frames, upgrading windows or doors, built-in closet and cabinets; E. Interior renovation of casings, baseboards, light fixtures, ceiling trim; F. Installation or upgrade of plumbing and electrical wiring; and G. Installation or upgrade of telecommunication system Example of items considered repairs or maintenance in nature and should not be capitalized as buildings or building improvements include: A. Adding, removing and/or moving of walls relating to renovation projects that are not considered major rehabilitation projects and do not increase the value of the building; B. Improvement projects of minimal or no added life expectancy and/or value to the building; C. Plumbing or electrical repairs; D. Cleaning; pest extermination, or other periodic maintenance; E. Interior decoration, i.e., draperies, blinds, curtain roads, wallpaper; F. Exterior decoration, i.e., detachable awnings, uncovered porches, decorative fences; G. Maintenance-type interior renovation including repainting, touch-up plastering, replacement of carpet, tile, or pane sections, and refinishing of sinks and fixtures; H. Replacement of a part or component of a building with a new part of the same type and performance capabilities, e.g., replacement of an old boiler with a new one of the same type and performance capabilities; I. Any other maintenance-related expenditure, which does not increase the value of the building; City of Corcoran, Minnesota Financial Management Plan 18 Equipment, Machinery, and Vehicles - refer to fixed or movable tangible assets used for operations, the benefits of which extend beyond one year from date of receipt. Examples of expenditures to be capitalized as equipment, machinery, and vehicles include: A. Original contract or invoice price; B. Freight charges; C. Handling and storage charges; D. In-transit insurance charges; E. Sales, use and other taxes imposed on the acquisition; F. Installation charges; G. Charges for testing and preparation for use; H. Cost of reconditioning used items when purchased; and I. Parts and labor associated with the construction of equipment, machinery, or vehicle; Note that the cost of extended warranties and/or maintenance agreements, which can be separately identified from the cost of the equipment, machinery, or vehicle shall not be capitalized. Infrastructure Assets – are long-lived capital assets that are linear and stationary in nature and can be preserved for a significantly greater number of years than most capital assets. Examples of infrastructure assets include: A. Roads, streets, curbs, gutters, sidewalks; B. Bridges; C. Water and sanitary sewer systems; D. Drainage and storm water systems; E. Street light systems; and F. Signage; Infrastructure assets shall be capitalized and depreciated unless the modified approach is used. The modified approach is an alternative to reporting depreciation for infrastructure assets that meet the following criteria: A. The assets are managed using a qualifying asset management system; and B. It is documented that the assets are being preserved at or above a condition level established by the City. Under the modified approach the infrastructure, assets are not depreciated, and only the costs that increase the capacity or efficiency of the asset are capitalized, while all other expenditures that preserve the useful life of the assets are expensed. Only infrastructure assets that comprise a network or subsystem of a network can be reported using the modified approach. City of Corcoran, Minnesota Financial Management Plan 19 Other Capital Assets - includes computer software that is either purchased or developed for internal use, which should be capitalized, if the cost of the software exceeds the capitalization threshold and depreciated over the software’s estimated useful life. Capitalization of computer software includes software license fees if the total dollar amount of the fee divided by the number of units or terminals exceeds the threshold. Examples of expenditures to be capitalized as computer software include: A. External direct costs of materials and services, i.e., third-party fees for services; B. Costs to obtain software from third parties; C. Travel costs incurred by employees in their duties directly associated with development; D. Payroll and payroll-related costs of employees directly associated with or devoting time to encoding, installing, or testing; and E. Costs to develop or obtain software that allows for access or conversion of old data by new information systems; Note that upgrades and enhancements should only be capitalized to the extent that they increase the functionality of the product. Leased Property - Any transaction meeting the definition of long-term leased property as defined by GASB standards, would be recorded as a lease payable and will be measured at the present value of the payments under the provisions of the lease. The asset would equal the lease liability plus any prepayments and certain initial direct costs. An exception is made for a short-term lease arrangement. In the governmental funds, which report on a modified accrual basis, capital assets and long-term liabilities are not reported. Rather, when a lease is entered into the government reports an expenditure equal to that present value amount and another financing source – capital lease agreement. 5. Capital Assets Estimated Useful Life OTHER IMPROVEMENTS Fencing and gates; 20 years Landscaping; 10 years Parking lots, driveways, and parking barriers; 20 years Outdoor sprinkler and irrigation systems; 20 years Recreation areas and athletic fields, including bleachers; 20 years Golf courses; 40 years Paths and trails; 20 years Swimming pools, tennis courts, basketball courts, skate parks; 20 years Outdoor lighting; 20 years City of Corcoran, Minnesota Financial Management Plan 20 BUILDINGS AND BUILDING IMPROVEMENTS Buildings; 40 Roof; 20 HVAC (heating, ventilation, air conditioning); 20 Electrical; 30 Plumbing; 30 Sprinkler system; 20 Security and fire alarm system; 10 Cabling; 10 Floor covering other than carpet; 15 Carpeting; 10 Interior construction; 15 Interior renovation; 10 Elevators; 20 EQUIPMENT, MACHINERY, AND VEHICLES Audio visual equipment; 5 years Business machines and office equipment; 5 years Telecommunication equipment; 5 years Computer equipment and software; 5 years Fire Department equipment; 10 Furniture and fixtures, excluding structural components of a building; 10 years Grounds equipment (mowers, tractors, bobcats); 8 years Kitchen equipment (appliances); 10 years Lab equipment; 10 years Law enforcement equipment; 5 years Machinery, tools and other equipment; 5 years Outdoor equipment (playgrounds, scoreboards); 15 years Photocopiers; 5 years Cars, light general purpose trucks (actual weight less than 13,000 10 years Heavy general purpose truck and equipment e.g., front loaders, graders (actual weight greater than 13, 000 ) 15 years Firefighter trucks; 15 years INFRASTRUCTURE Roads, streets, curb and gutter; 20 years Parking lots; 20 years Sidewalks; 20 years Water, sanitary sewer, storm sewer systems; 50 years 1 Estimated useful life values derived from the Internal Revenue Service Alternative Depreciation System (ADS) but adjusted by staff for the needs of the City of Corcoran. City of Corcoran, Minnesota Financial Management Plan 21 Capital Improvement Program Policy Last reviewed by City Council on April 25, 2024. The City will develop a multi-year plan for capital improvements and capital equipment replacement and update it annually. Capital improvements and equipment replacement for the upcoming year will be incorporated into the operating budget. The City will identify the estimated cost and potential funding sources for each capital project or equipment purchase before the proposal is submitted to the Council for approval and in that process will determine the most effective financing method for the proposed project or equipment purchase. The City will make all capital improvements or equipment purchases in accordance with the adopted capital improvement program, or as it is amended by the Council. Capital purchases, not otherwise funded through an approved budget, shall require City Council approval. The City will enact each five-year capital improvement program based on a rolling multi-year capital improvement plan update. The City will coordinate development of the capital improvement and equipment replacement budget with the development of the operating budget. Future operating costs associated with new capital improvements or capital equipment will be projected and included in operating budget forecasts. The City will use inter-governmental assistance to finance only those capital improvements or equipment purchases that are consistent with the capital improvement plan and City priorities, and whose operating and maintenance costs have been included in operating budget forecasts. The City will maintain all its assets at a level adequate to protect the City’s and its citizens’ capital investment and to minimize future maintenance and replacement costs. City of Corcoran, Minnesota Financial Management Plan 22 Conduit Debt Policy Last reviewed by City Council on April 25, 2024. General Under the Minnesota Municipal Industrial development Act, Minnesota Statutes, Sections 469.152 to 469.1655 (the “Industrial Development Act”), the City of Corocran , Minnesota has authority to issue revenue bonds or notes to attract or promote economically sound industry and commerce to the City, including the development of facilities by qualified 501(c)(3) organizations. Under Minnesota Statutes, Chapter 462C (the “Housing Act”) the City is authorized to issue housing revenue bonds to finance multi- family residential housing projects for low and moderate income persona and elderly persons. The City Council is aware that such financing for certain private activities may be of benefit to the City and will consider requests for tax exempt financing subject to these Guidelines. The City Council considers tax exempt financing to be a privilege, not a right. It is the judgment of the City Council that tax exempt financing is to be used on a selective basis to encourage certain development that offers a benefit to the City as a whole, including employment and housing opportunities. It is the applicant’s responsibility to demonstrate the benefit to the City. The applicant should understand that although approval may have been granted by the City for the issuance of financing for a similar project or a similar debt structure that is not a basis upon which approval will be granted. Each application will be judged on the merits of the project as it relates to the public purposes of the Housing Act or the Industrial Development Act and the benefit to the City at the time the request for financing is being considered. Policy 1. The City Council will consider tax exempt financing for manufacturing and health care facilities, and other facilities operated by qualified 501(c)(3) organizations, under the Industrial Development Act; and housing projects under the Housing Act. An applicant for tax-exempt financing pursuant to the Industrial Development Act must submit to the City the application on the form prescribed by the City Clerk. 2. The project must be a positive benefit to the City. The project must be of a nature that the City wishes to attract, or an existing business which the City wishes to retain or expand within the City, considering employment opportunities, incentive for further development, impact on City services, and support for the industrial, commercial or health care operations currently located in the City. A housing project must provide significant housing opportunities for low and moderate income persons or the elderly. 3. City staff, upon request, may grant an applicant a pre-application review. The purpose of the pre-application review is to inform applicants of the possibility of rejection or the possible basis for such a rejection. The fact that the project is not rejected at the pre-application stage is not to be construed as approval of the project or as an indication that the project will be approved upon formal request to the Council. Requests for tax-exempt financing may be rejected by the City whether or not the project was submitted to a pre-application review and regardless of the outcome or recommendation of that pre-application review. A request for pre-application review must be in writing, addressed to the City Administrator, and set forth the name of the project, the type of project intended and the name, address and telephone number of the person who will be representing the applicant at the pre-application review, together with such additional information as the applicant desires to submit. The City will appoint bond counsel for the bond issue, which will normally be the City’s regularly retained bond counsel. 4. Pursuant to the Industrial Development Act and the Housing Act, consideration of an application for tax exempt financing must be done at a public hearing held by the Council. City of Corcoran, Minnesota Financial Management Plan 23 5. The City is to be reimbursed and held harmless for and from any out-of-pocket expenses related to the tax-exempt financing including, but not limited to, legal fees, financial advisor fees, and bond counsel fees, the City’s expenses in connection with the application, and any deposits or application fees required under state law in order to secure allocation of bonding authority. A non- refundable application fee in the amount of $750 must be included with the submission of the application, and a $5,000 refundable fee to be applied to the expenses of the City, the unspent portion of the refundable fee will be refunded to the applicant when the City is satisfied that all such expenses have been paid. Projects within City limits - 0.5% of bond issue amount Prior to closing and delivery of the bonds for the project, the applicant must pay to the City, or commit to pay, as the case may be, a one-time administrative fee equal to 0.5% of bond issue amount for any project commencing within City limits. Projects outside of City limits - 1.0% of bond issue amount Revenue bonds issued for projects outside of the City limits shall be charged a one-time administrative fee equal to 1.0% of the bond issue amount. Notwithstanding anything to the contrary herein, the administrative fees required by this paragraph will be reduced to the extent needed to ensure that the fee does not affect the tax-exempt status of the bonds under Internal Revenue Code of 1986, amended and related regulations. 6. Should the tax exempt financing request cause the City’s total bonding for the year to exceed $10,000,000 in a year that the City would otherwise be eligible to issue bank qualified bonds, (bonds with tax incentives to banks), any interest rate differential between bank qualified and non-bank qualified bonds shall be estimated and the difference paid by the borrower. If the City would have exceeded this amount without the tax-exempt issue, no differential would be calculated or paid by the borrower. 7. Applications for financing must be made on the forms attached to these Guidelines. In addition, the applicant must furnish a description of the project, together with a brief description of applicant and the proposed financing in such form as required at the time of application. The City will not review financial statements, nor form any opinions as to the financial success of the proposed business plan. 8. The City may, in its sole discretion, withdraw its preliminary approval of a project any time if in its judgment the purposes of the Act will not be served by going forward with the project and its financing. Miscellaneous 1. Ratings. The City will give its most favorable consideration to proposed tax-exempt bond issues that have the rating of “A” or better by Moody’s Investment Service, Standard & Poor’s Corporation, Fitch Ratings or Kroll Ratings. Issues carrying lower ratings or non-rated issues may be sold only to institutional or other investors on a private placement basis and must be in denominations of at least $100,000. A lower denomination, but not less than $25,000, may be allowed if specifically authorized by the City Council in cases where the bonds are rated above investment grade and the bonds are sold only to institutional or accredited investors as defined under the Securities Act of 1933. The City Council may depart from this guideline when, in its judgment, the project is of a level of merit and public purpose to justify the departure; and in the case of such a departure, the City Council must state its reasons therefore in the resolution awarding the sale of bonds. 2. Refundings. The City Council will normally approve the refunding of a tax-exempt issue but only upon a showing by the applicant of (i) substantial debt service savings, (ii) the removal of bond covenants significantly impairing the financial feasibility of the project, or (iii) both (i) and (ii). In the case of refunding of bonds a one-time administrative fee of .025% of the bond issue amount and the non-refundable application fee of $2,500 must be paid together with reimbursing the City of all out of pocket costs. If the original financing was not completed with the City of Corcoran, a fee of 0.50% of the bond issue amount shall be charged for the refunding. Such fees must be paid in full prior to closing the refunding bonds. City of Corcoran, Minnesota Financial Management Plan 24 3. Subsequent Proceedings. Where changes to the underlying documents or credit facilities of outstanding bond issues are to be made and require Council action (including changes that are a “deemed reissuance” under Internal Revenue Service regulation), no administrative fee is charged but a non-refundable fee of $2,000 must be deposited with the City to cover administrative costs. No formal application form is required. 4. Issue by Another Political Subdivision. The City may consider requests for tax-exempt financing of projects in the City by other political subdivisions in cases where the project is done in conjunction with other communities, the financing needed for the Corcoran portion is small as compared to the total multi-jurisdictional project and the financed portion located within the City of Corcoran is not more than $5,000,000 or where the development provides community services to the vicinity including Corcoran. In these cases the non-refundable application fee must be paid and all procedures through the approval of the preliminary resolution followed. 5. City Contact. Initial contacts about tax exempt financing are made by contacting: City of Corcoran City Administrator 8200 County Road 116 Corcoran, MN 55340 (763) 420.2288 6. Deadlines. The City Council conducts all tax-exempt financing matters at regularly scheduled City Council meetings held on selected Mondays of each month. Documents for City Council consideration must be at the City office no later than 10 calendar days prior to the next City Council meeting at which the matter is to be considered. In the case of a publicly offered bond issue, the documents, when submitted, may specify a maximum price and maximum effective interest rate if prices and rates have not yet been established. City of Corcoran, Minnesota Financial Management Plan 25 Contract Policy & Procedure Last reviewed by City Council on April 25, 2024. 1. Policy Contracts are an essential component of the purchasing process. Not only does the contract detail agreed upon activity, it also provides insurance and indemnity provisions. Corcoran is a statutory City and all contracts, leases, and agreements must be signed by the Mayor and City Administrator. Per Minnesota State Statute 412.691 the City Administrator may approve contracts up to $20,000. Contracts exceeding $20,000 must be approved by the City Council. Refer to the “Purchasing Policy” for purchase and bidding information. 2. Organizations Affected All departments. 3. Procedure: A. Contract Form o Complete a standard City contract form and submit it to the City Clerk. After the City Council awards the contract, the City Clerk will secure signatures of the contractor and City officials. o All construction projects exceeding $20,000 require a contract. See 3C regarding Performance and Labor and Materials Bond info. Construction contracts include park projects, public works projects, public improvements, etc. for construction, alteration, repair or maintenance of real or personal property. o Commodities costing $20,000 to $175,000 may require entering into a contract (at discretion of City Administrator). Any purchase above $175,000 does require a contract. Construction projects over $20,000 requires entering into a contract. The only exception applies to purchases under a county/state contract or consortium agreement. o Depending on the scope of the services to be provided to the City, a liquidated damages clause may be included in the contract. The liquidated damages amount set forth in the contract must be reasonable. o A signed copy of each contract will be filed by the City Clerk as part of the official records of the City. No City contract is valid, nor may work commence, until the City Clerk secures signatures from all parties stated in the contract. A copy of signed contract shall then be forwarded to City staff responsible for managing the contract. The City representative will then issue to the contractor “notice to proceed”. B. Amendments The contract cost, once established by the Council, shall represent the maximum obligation to the City. Any change orders which affect the cost of the contract shall be reviewed by the City Administrator and City Representative managing the contract, who then will forward the justification for the change order to the City Council for approval. In no event will payment in excess of the contract cost be made until such approval has been obtained. City of Corcoran, Minnesota Financial Management Plan 26 C. Bond Requirements o The vendor must execute to the City a performance bond and a payment bond for public work over $100,000 to protect the City and all people furnishing work, equipment, materials, or supplies. An irrevocable letter of credit may be accepted in lieu of a performance bond. o No City contract is valid, nor may work commence, until the contractor provides a Performance Bond and a Labor and Materials Bond to the City in accordance with state statute. D. Certificate of Insurance Before beginning work on a Contract, the Contractor must submit to the City, and obtain City’s approval, on a certificate of insurance. This certificate shall be composed of a Standard Form C.I.C.C.-701 or an ACORD 25 form. The certificate of insurance shall list the City as the policies additional insured, and shall be maintained at all time throughout the life of the contract, and provide for the following minimum coverage o Comprehensive General Liability: $1,000,000.00 per occurrence; $2,000,000 aggregate o Automobile Liability for all automobiles: $1,000,000.00 combined single limit o Workman’s Compensation: Statutory Amounts The Insurance cancellation language should state that the company will provide the City 30 days' written notice of cancellation (include this requirement in bid specifications if applicable). 4. Exceptions: Any deviation from this policy must be approved by the City Administrator. City of Corcoran, Minnesota Financial Management Plan 27 Debt Management Policy Last reviewed by City Council on April 25, 2024. 1. Purpose A. To define the role of debt in the City's total financial strategy so as to avoid using debt in a manner that weakens the City’s overall financial condition. B. To establish limits on the amount of City debt which will allow for manageable debt service costs. C. To maintain the best possible credit rating. 2. Policy A. The City will confine long-term borrowing to capital improvements, equipment or projects that have a life of more than 5 years and cannot be financed from current revenues. B. The City will strive to keep the total maturity length of general obligation bonds below 15 years with at least 50% of the principal being retired within 10 years. In all cases, the maturity shall be shorter than the life of the related assets. C. The City will strive to keep the direct debt per capita and direct debt as a percent of estimated market value at or below the median set out by the credit rating agencies. D. Total general obligation debt will not exceed the statutory limit of three percent of the estimated Full Market Value of taxable property in the City as required by Minnesota State Statute. E. The City will not use long-term debt for current operations. F. The City will maintain frequent and regular communications with bond rating agencies about its financial condition and will follow a policy of full disclosure in every financial report and bond prospectus. The City will comply with Securities Exchange Commission (SEC) reporting requirements. G. Refinancing or bond refunding will only be undertaken when there is significant economic advantage to the City, and when it does not conflict with other fiscal or credit policies. H. Interfund borrowing shall have a reasonable repayment schedule and be approved by Council resolution. Refer to the policies set for in the Interfund Loan Policy. I. The maintenance of the best possible credit rating shall be a major factor in all financial decisions. For the purposes of issuing debt, bond rating categories shall be used as a means of assessing the City’s financial condition. City of Corcoran, Minnesota Financial Management Plan 28 Donations Policy Last reviewed by City Council on April 25, 2024. Purpose The City of Corcoran in partnership with neighboring communities, the school district, and community non-profit organizations cooperate to provide social and recreational activities to area residents. Policy The City shall make small donations to community non-profits and other civic organizations to support their programs which provide social and recreational benefits to residents. The goal of the donations is to allow people who may not otherwise use a City facility to see them, use them, and perhaps become a regular customer of the facility. The City will provide limited staff time without charge for park maintenance personnel to monitor, transport, or otherwise safeguard City property while promoting the cooperative social and recreational programs. Due to Statutory limitations on the use of public funds for non-public purposes, donations made under this policy shall be limited to organizations determined by the Attorney General’s office to be a proper use of public funds. Examples of donations that may be made under this policy include: staff time, daily passes to the municipal pool, passes to the municipal golf course, and small safety related items. Examples of eligible events for which a donation may be made under this policy include: school carnivals, senior party on graduation night, and annual festivals such as Country Daze or other community-wide events. City of Corcoran, Minnesota Financial Management Plan 29 Fund Balance Policy Last reviewed by City Council on April 25, 2024. 1. Purpose The purpose of this policy is to establish specific guidelines the City of Corcoran (the City) will use to maintain an adequate level of fund balance to provide for cash flow requirements and contingency needs because major revenues, including property taxes and other government aids are received in the second half of the City’s fiscal year. This policy also establishes specific guidelines the City will use to classify fund balances into categories based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in these funds can be spent. The elements of the policy are created by the City for its own purposes and may, therefore, be revised by the City as needed in the future. 2. Classification of Fund Balance/Procedures A. Nonspendable This category includes fund balance that cannot be spent because it is either (i) not in spendable form or (ii) is legally or contractually required to be maintained intact. Examples include inventories and prepaid amounts. B. Restricted Fund balance should be reported as restricted when constraints placed on those resources are either (i) externally imposed by creditors, grantors, contributors, or laws or regulations of other governments or (ii) imposed by law through constitutional provisions or enabling legislation. C. Committed o Fund balance that can only be used for specific purposes pursuant to constraints imposed by formal action of the City’s highest level of decision-making authority. The committed amounts cannot be used for any other purpose unless the City removes or changes the specified use by taking the same type of action it employed to commit those amounts. o The City Council will as deemed necessary commit specific revenue sources for specified purposes by resolution. This formal action must occur prior to the end of the reporting period, however, the amount to be subject to the constraint, may be determined in the subsequent period. o To remove the constraint on specified use of committed resources the City Council shall pass a resolution D. Assigned o Amounts that are constrained by the City’s intent to use for specified purposes, but are neither restricted nor committed. Assigned fund balance in the General fund includes amounts that are intended to be used for specific purposes. o The City Council has delegated the authority to assign and remove assignments of fund balance amounts for specified purposes to the Finance Manager. City of Corcoran, Minnesota Financial Management Plan 30 E. Unassigned o Unassigned fund balance represents the residual classification for the General fund. This includes amounts that have not been assigned to other funds and that have not been restricted, committed, or assigned to specific purposes within the General fund. The General fund should be the only fund that reports a positive unassigned fund balance amount. o The City will maintain an unassigned fund balance in the General fund of an amount not less than 42% of the next year’s budgeted expenditures of the General fund. This will assist in maintaining an adequate level of fund balance to provide for cash flow requirements and contingency needs because major revenues, including property taxes and other government aids are received in the second half of the City’s fiscal year. 3. Monitoring and Reporting A. The Finance Manager shall monitor the status of fund balances in relation to this policy and present to the City Council. When both restricted and unrestricted resources are available for use, it is the City’s policy to first use restricted resources, and then use unrestricted resources as they are needed. B. When committed, assigned or unassigned resources are available for use, it is the City’s policy to use resources in the following order; 1) committed 2) assigned and 3) unassigned. C. A negative residual amount may not be reported for restricted, committed, or assigned fund balances in the General fund. 4. General Fund Unassigned Fund Balance Each year a calculation of the General Fund Unassigned Fund Balance will be prepared to determine if there are adequate funds to transfer out of the General Fund for capital needs. The City Administrator will review this calculation and make a recommendation. City of Corcoran, Minnesota Financial Management Plan 31 Interfund Loan Policy Last reviewed by City Council on April 25, 2024. Purpose The interfund loan policy provides the parameters by which the City may alleviate cash shortages in the various City funds with temporary loans from other funds. Interfund loans are intended to be a temporary internal financing mechanism which may be used to alleviate the need for debt issuance on a project that requires only short-term financing and/or to provide temporary internal financing on a project for which permanent financing will take place at a later date. Policy It is the policy of the City Council that interfund loans between the General Fund, Special Revenue Funds, Debt Service Funds, Capital Projects Funds or the Enterprise Funds may be used to alleviate a temporary cash deficiency. The loan shall be accounted for as a temporary borrowing between funds or accounts and shall not be available for appropriation or be considered revenue to the borrowing fund or account. Amounts transferred shall be repaid within 180 calendar days or as approved by Council resolution. Borrowing shall occur only when the fund or account receiving the money will earn sufficient revenue during the current fiscal year, to repay the amount transferred. No more than 75 percent of the maximum of moneys held in any fund or account during a current fiscal year may be loaned or transferred. Such loans shall not be used to balance the budget of the borrowing fund, nor shall they deter any function or project for which the loaning fund was established. The City Council must adopt a resolution before any interfund loan transaction takes place. The resolution shall contain the exact amount of the loan, the funds involved, the purpose of the loan, the specific source of funds for repayment, the schedule for repayment and any interest rate involved. City of Corcoran, Minnesota Financial Management Plan 32 Investment Policy Last reviewed by City Council on April 25, 2024. 1. Investment Policy Statement of Purpose This policy has been developed to serve as a reference point for the management of City assets. It is the policy of the City to invest public funds in a prudent manner which provides for the following in order of importance: Safety; Liquidity; and Yield (return on investment) that conforms to all federal, state and local regulations governing the investment of public funds. All investments purchased by the City are expected to be held until maturity. The City will invest in securities that match the City’s operational, short-term and longer term core reserve needs. 2. Scope This Investment Policy applies to all financial assets of the City. All cash and investments are pooled together to achieve economies of scale for each entity. These funds are accounted for in the Comprehensive Annual Financial Report and include all City and Economic Development Authority funds: A. General Fund B. Special Revenue Funds C. Capital Project Funds D. Debt Service Funds E. Enterprise Funds F. Internal Service Funds G. Trust and Agency Funds 3. Prudence Investments shall be made with judgment and care under circumstances existing at the time the investment is made. The standard of prudence to be used by investment officials shall be the “prudent person” standard and shall be applied in the context of managing an overall portfolio. The prudent person standard requires that a fiduciary exercise discretion and average intelligence in making investments that would be generally acceptable as sound. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal liability for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse situations. Investment procedures developed for the Finance Department must be complied with by those with access to and management responsibilities for City investments. City of Corcoran, Minnesota Financial Management Plan 33 4. Objective The primary objective of the City of Corcoran’s investment activities shall be: A. Safety - Safety of principal is of critical importance to the investment program. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of principal in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. o Credit Risk - the risk of loss due to failure of the security issuer or backer will be minimized by: • Limiting investments to the types of securities listed in Section 8 of this investment policy. • Pre-qualifying the financial institutions, broker/dealers, intermediaries, and advisors with which the City will do business in accordance with Section 7. • Diversifying the investment portfolio so that the impact of potential losses from any one type of security or from any one individual issuer will be minimized. Insurance or collateral may be required to ensure return of principal. o Interest Rate Risk – the risk that the market value of securities in the portfolio will fall due to changes in market interest rates will be minimized to: • Provide for liquidity by reviewing cash flow requirements and make investments to meet the shorter cash flow needs, thereby avoiding the need to sell securities in the open market prior to maturity. Total weighted average maturity of total funds will not exceed 5 years. B. Liquidity - The City’s investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements as reasonably anticipated. The portfolio will be structured so that the liquid component, , of the portfolio will be invested only in short-term securities maturing in less than thirty days. Additionally, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). Furthermore, a portion of the portfolio may be placed in money market mutual funds or local government investment pools which offer same day liquidity for short- term funds. C. Yield/Return on Investment - The City’s investment portfolio shall be designed with the objective of attaining a market rate of return. The core of investments is limited to low-risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall generally be held until maturity with the following exceptions: o A security with declining credit may be sold early to minimize loss of principal. o A security swap would improve the quality, yield, or target duration in the portfolio. o Liquidity needs of the portfolio require that the security be sold. City of Corcoran, Minnesota Financial Management Plan 34 5. Delegation of Authority The investment program shall be operated in conformance with federal, state, and other legal requirements. Authority to manage the City’s investment program is derived from the following: A. Minnesota Statutes 118A, Municipal Funds Management responsibility for the investment program is hereby delegated to the City Administrator, who shall establish procedures for the operations of the Investment Program consistent with this Investment Policy. The Finance Manager, with assistance from finance department staff, shall: a) Monitor performance of the investment portfolio; b) Ensure funds are invested in accordance with the policy; c) Analyze, recommend and implement policy and operational procedures that will enhance the City's investment program; d) Ensure that proper internal controls are developed to safeguard investment assets. Procedures should include reference to: safekeeping, delivery versus payment (DVP), and investment accounting. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this Policy and the procedures established by the Finance Manager. The Finance Manager shall be responsible for all investment transactions and shall establish a system of controls to regulate the activities of subordinates. The City Administrator is responsible for oversight and authorization of investment transactions. 6. Ethics and Conflicts of Interest The City Administrator, Finance Manager, EDA and Finance staff involved in the investment process shall refrain from conducting personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Investment staff shall annually disclose to the City Clerk any material financial interests as required by state statute on an annual Statement of Economic Interest form. Investment staff shall subordinate their personal investment transactions to those of the City, particularly with regard to the time of purchases and sales, and shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City. 7. Financial Service Providers: The Finance Manager will maintain a list of financial institutions authorized to provide investment services. Public deposit shall be made in a qualified public depository as established by state laws. The purchase of all investments must be from qualified financial service providers via established bid procedures. Financial service providers who desire to become qualified bidders for investment transactions must supply the City Council with the following upon request: A. Audited Financial Statements B. Completed Broker/Dealer Certificate C. Certification of Having Read City’s Investment Policy D. Depository Contracts City of Corcoran, Minnesota Financial Management Plan 35 E. Credit Report F. Proof of FINRA (Financial Industry Regulatory Authority) membership G. Proof of State Registration H. Evidence of Adequate Insurance Coverage I. Compliance with Municipal Securities Regulations Board (MSRB) if investing bond proceeds. 8. Authorized and Suitable Investments Based on the investment objectives as defined in section 4 of this policy, the City will limit its investments to the following types of securities: A. Money Market Funds may be held with next day withdrawal capacity to provide for daily liquidity requirements. These money markets must be AA. They may only invest in securities with a final maturity no longer than 13 months and for which the City has obtained and reviewed the fund prospectus. B. Savings/Demand Deposits. A financial institution that is qualified as a “depository” of public funds of government entities. The City may hold balances in qualified bank deposits. Funds may be held in savings accounts at approved depository banks. If balances are greater than the FDIC limit, collateral of 110 percent will be held for the excess balances. Non-interesting bearing deposits will be held at a minimum. However, the interest bearing demand deposit programs that banks provide for next day access to funds will be utilized. C. Bankers Acceptances purchased on the secondary market rated with the highest short-term credit rating of any two Nationally Recognized Statistical Rating Organizations (NRSROs), at the time of purchase. Maximum maturity will be 270 days. If the banker’s acceptance is rated by more than two NRSROs, it must have the highest rating from all the organizations. D. Commercial Paper. Short term unsecured debt which has been issued by a United States corporation or their Canadian subsidiaries and is not a limited liability corporation (LLC) to fund their day to day operational needs. Maturities typically range from one day to 270 days. The City may only buy paper that meets the Minnesota Statute 118A with the exception that no Asset Backed or Structured Investment Vehicle (SIV) Commercial Paper are allowed. Only commercial paper with two of the three highest quality ratings of A1, P1, F1. E. U.S. Treasury Obligations including bonds, notes, Treasury bills, or other securities which are direct obligations of the United States. Instruments sold and issued by the U.S. Government carry the full faith guarantee of the U.S. Government. These instruments provide the highest quality available to purchase and are highly liquid. F. U.S. Agency Securities GSE’s (Government Sponsored Enterprises) are instrumentalities, or organizations created by an act of Congress. Government Sponsored Enterprise securities have the implied guarantee of the United States Government and are privileged to certain access to capital and support of government programs. The issuers are generally considered to have the second highest credit quality in the fixed income markets and provide higher yields than U. S. treasury obligations. The ratings on all the agencies that the City can invest are the highest available and include the following specific issuers: o FHLB: The Federal Home Loan Bank System (FHLB) was created by Congress in 1932 and acts as a source of funds for its nearly 8,000 member banks. FHLB does not purchase home mortgages to the same extent as Freddie Mac and Fannie Mae, but primarily lends money to homeowners through its member financial institutions. FHLB System members include commercial banks, thrifts, credit unions and insurance companies. Each member is a shareholder in one of the 12 regional Federal Home Loan Banks; each regional bank is an individual corporate entity, which must meet strict City of Corcoran, Minnesota Financial Management Plan 36 management and capitalization criteria befitting its GSE status. The FHLB System is regulated by the Federal Housing Finance Board (FHFB) and the Office of Finance (OF). o FHLMC: The Federal Home Loan Mortgage Corporation encompasses Freddie Mac; it is a housing GSE created by Congress in 1970 to provide liquidity and stability in the home mortgage market, thereby increasing the flow of funds available to mortgage borrowers. In order to accomplish this goal, Freddie Mac does not make individual mortgage loans to consumers. Rather, Freddie Mac purchases mortgages from lenders, thereby allowing them to lend the proceeds to more homebuyers. Freddie Mac is regulated by the Secretary of Housing and Urban Development (HUD) and by the Office of Federal Housing Enterprise Oversight (OFHEO). o FFCB: The Federal Farm Credit Bureau is an agency of the Federal government set up to supply credit to various classes of institutions and individuals such as farmers and farm cooperatives. o FNMA: Federal National Mortgage Association chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed- rate mortgages. FNMA’s securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal. o Other issuers: There are other GSE issuers, however, they issue fewer securities and are less active in the marketplace. Therefore, yields typically are slightly higher but they provide less liquidity. The City may purchase other GSE names but will limit the amount held in the portfolio. G. Municipal Securities are registered securities of state/county/local and other governmental agencies. Bonds of the state/county/local and other governmental agencies which have at the time of investment one of the three highest credit ratings of nationally recognized rating agency are allowable investments. They must have a taxing power rating of A, AA or AAA. The City will typically buy only AA or better to provide for quality investments in the portfolio. Any security which is a general obligation of any state or local government with taxing powers which is rated “A” or better by a national bond rating service is allowed. Any security which is a revenue obligation of any state or local government which is rates AA” or better by a national bond rating service. Tax exempt or taxable bonds qualify as long as they meet the rating standards,. H. Repurchase Agreements consisting of collateral allowable in Minnesota Statute, section 118A, and reverse repurchase agreements may be entered into with any of the following entities: o A financial institution qualified as a “depository” of public funds of the government entity; o any other financial institution which is a member of the Federal Reserve System and whose combined capital and surplus equals or exceeds $10,000,000; o a primary reporting dealer in United States government securities to the Federal Reserve Bank of New York; or o a securities broker-dealer licensed pursuant to chapter 80A, or an affiliate of it, regulated by the Securities and Exchange Commission and maintaining a combined capital and surplus of o $40,000,000 or more, exclusive of subordinated debt. Reverse agreements may only be entered into for a period of 90 days or less and only to meet short-term cash flow needs. In no event may reverse repurchase agreements be entered into for the purpose of generating cash for City of Corcoran, Minnesota Financial Management Plan 37 investments, except as stated in Minnesota Statute, section 118A. I. Guaranteed Investment Contracts. Specific project monies may be invested in agreements or contracts for guaranteed investment contracts may be entered into if they are issued or guaranteed by United States commercial banks, domestic branches of foreign banks, United States insurance companies, or their Canadian subsidiaries, or the domestic affiliates of any of the foregoing. The credit quality of the issuer’s or guarantors short and long- term unsecured debt must be rated in one of the two highest categories by a nationally recognized rating agency. Should the issuer’s or guarantor’s credit quality be downgraded below “A”, the government entity must have withdrawal rights. J. Each type of security listed above in Sections E, F and G may have various structures such as non- callable, callable and variable rate debt. o Non Callable - A debt instrument issued for the purpose of raising capital by borrowing. They typically pay semi-annual coupons and have a stated final maturity. o Callable - Debt in which the issuer has the right to redeem prior to its maturity date, under certain conditions. o Variable - Debt in which the issuer has the right to reset the coupon rate based on specified market conditions and terms. 9. Securities Lending Agreements Securities lending agreements, including custody agreements, may be entered into with a financial institution meeting the qualifications of Minnesota Statute 118A and further restricted within this investment policy. Securities lending transactions may be entered into with entities meeting the qualifications and the collateral for such transactions shall be restricted to the securities described in Minnesota Statute 118A. Any future security lending contract would be subject to City Council approval. 10. Prohibited Investments and Transactions Prohibited investments include high-risk mortgage-backed securities. These are: A. Interest-only or principal-only mortgage-backed securities; and B. Any mortgage derivative security that: a. Has an expected average life greater than ten years; b. Has an expected average life that: i. Will extend by more than four years as a result of an immediate and sustained parallel shift in the yield curve of plus 300 basis points; or ii. Will shorten by more than six years as the result of an immediate and sustained parallel shift in the yield curve of minus 300 basis points; or c. Will have an estimated change in price of more than 17 percent as the result of an immediate and sustained parallel shift in the yield curve of plus or minus 300 basis points. 11. Collateralizations Collateralization will be required on the following types of investments: A. Certificates of Deposit B. Demand Deposits City of Corcoran, Minnesota Financial Management Plan 38 C. Repurchase Agreements (for investments held beyond seven days) In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 110% of market value of principal and accrued interest. The underlying securities will be subject to periodic (monthly) market valuations to ensure there is no market exposure. A. Collateral is limited to the following U. S. government securities: o Treasury Issues o Treasury Bills o Treasury Notes o Treasury Bonds o Agency Notes and Bonds o Federal National Mortgage Association o Federal Home Loan Bank o Federal Farm Credit Bank o Federal Home Loan Mortgage For cash deposits on hand, clearly marked evidence of ownership (safekeeping receipt) must be supplied and retained. Collateralization shall be in the form of specific securities with an active secondary market for the City held by an independent third party. The only exceptions are Federal Depository Insurance Corporation (FDIC), Securities Investor Protection Corporation (SIPC) and pre- approved insurance coverage. The City may collateralize its repurchase agreements using longer- dated investments not to exceed 5 years to maturity. B. Safekeeping and Custody Securities purchased may be held in a segregated account for the City’s benefit at a third party trustee as safekeeping agent. The investment dealer or bank in which the security is purchased shall issue a confirmation ticket to the City listing the specific instrument, issuer, coupon, maturity, CUSIP number, purchase or sale price, transaction date, and other pertinent information. The financial service provider which executes the transaction on the City’s behalf shall deliver all securities on a delivery versus payment method (DVP) to the designated third party. Delivery versus payment (DVP) is a way of controlling the risk to which securities market participants are exposed. Delivery of securities (i.e. the change in their ownership) is done simultaneously with payment. This means that neither the buyer nor the seller is exposed to the risk that the other will default. Investments, contracts, and agreements may be held in safekeeping with: o any Federal Reserve bank; o any bank authorized under the laws of the United States or any state to exercise corporate trust powers, including, but not limited to, the bank from which the investment is purchased. The City’s ownership of all securities should be evidenced by written acknowledgments identifying the securities by: o The names of issuers o The maturity dates o The interest rates o Any serial numbers or other distinguishing marks. Securities will be held in the City’s designated accounts under their street names. C. Investment Credit Rating Degradation Credit updates should be completed on all non-insured general obligation (GO’s), bankers’ acceptances and commercial paper with a credit rating that has declined. Credit analysis is necessary to determine if a particular investment is eligible for the City to own as part of prudent portfolio management. As determined City of Corcoran, Minnesota Financial Management Plan 39 on any date that the security is held within the portfolio. If the credit rating of a security is subsequently downgraded below the minimum rating level for a new investment of that security, the City shall evaluate the downgrade on a case-by-case basis in order to determine if the security should be held or sold. The City will apply the general objectives of safety liquidity and yield to make the decision. D. Diversification: The City will substantially reduce the risk of loss resulting from the over-concentration of assets in a specific maturity, issuer, institution, or class of securities. Diversification strategies will be implemented with the following constraints: ISSUER TYPE % OF TOTAL PORTFOLIO Certificates of Deposit 100% Money Market Funds 25% Savings/Demand Deposits 10% Bankers Acceptance 10% Commercial Paper 20% US Treasury Obligations 100% GSE – Agency Securities 100% Municipal Securities: With Component Unites Repurchase Agreements 40% Guaranteed Investment Contracts 10% by Project Due to fluctuations in the value of the portfolio, maximum percentages for a particular issuer or investment type may be exceeded at a point in time subsequent to the purchase or maturity of a particular security. Securities need not be liquidated to realign the portfolio; however, attention should be given to this matter when future purchases are made. Market conditions may precipitate the need to deviate from the maximum percentages outlined in this policy. The Finance Manager and City Administrator may elect to purchase securities in excess of the maximum percentage to obtain preferable portfolio yields at a point in time. Attention should be given to this matter when future purchases are made. E. Maximum Maturities Fund Specific: o A minimum of five percent of the portfolio will mature under 30 days, o Total funds will be invested to a maximum maturity of ten years, o Maturities will be diversified to avoid undue concentration of assets in a specific sector. o Exception to maximum maturity is in reserve funds (per bond indentures), which may be invested to a maturity date that coincides as nearly as practicable with the expected use of the funds. o Should interest rates rise to a level of four percent on the ten-year Treasury, with written approval of the City Administrator, the Finance Manager will have the authority of extending a maximum of 20 percent of the City Portfolio between five and ten-year maturities. o F. Internal Control The Finance Manager is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments. The internal controls are addressed in the procedures manual. City of Corcoran, Minnesota Financial Management Plan 40 The City will engage an external auditor for an annual independent review to assure compliance with policies and procedures. G. Performance Standards The investment portfolio will be designed to obtain a market average rate of return during budgetary and economic cycles, taking into account the City’s investment risk constraints and cash flow needs. The City will have at least 98%of its cash funds earning interest or on deposit to reduce bank fees. The investment portfolio will be structured to meet specific criteria addressing safety, liquidity and yield. The City’s reporting system will provide information concerning cash position, investment performance, and percentage of the portfolio that is invested by security issuers and maturity structure. 12. Market Yield/Benchmark The City’s investment strategy is conservative. The City, based on appropriate current indexes and yields reported by similar entities with similar restrictions on investments, will review whether market yields are being achieved. 13. Responsibilities of External Investment Managers The City may enter into contracts with third-party investment advisory firms when their services are deemed to be beneficial to the City. The advisor must comply with this Investment Policy and may have authority to transact investments on behalf of the City. 14. Reporting The Finance Manager is charged with the responsibility of preparing a periodic investment report, including a management summary that provides an analysis of the status of the current investment portfolio and the individual transactions executed over the last period in the City’s Financial Reports. Reports will include listing of individual securities held at the end of the reporting period, name of broker agent, listing of investments by maturity date, yield, percentage of the total portfolio which each type of investment represents, gains or losses mark to market of all securities and other information as requested by the City. City of Corcoran, Minnesota Financial Management Plan 41 Post-Issuance Tax Compliance Procedures For Tax-exempt Bonds Last reviewed by City Council on April 25, 2024. 1. Purpose A. These procedures are adopted by the Issuer to ensure that interest on tax-exempt bonds of the Issuer (the “Bonds”) remains excludable from gross income under Section 103 of the Internal Revenue Code of 1986, as amended (the “Code”). B. These written procedures are intended to formally memorialize certain policies and practices of the Issuer previously adopted or followed by the Issuer in connection with its issuance of Bonds. The Issuer reserves the right to use its discretion as necessary and appropriate to make exceptions to these procedures as facts and circumstances warrant. 2. Expenditure/Use of Bond Proceeds A. Expenditure of Bond proceeds will be regularly reviewed by the City Administrator for consistency with the Bond documents, including any Bond Resolution and the Issuer’s Tax Certificate. B. The Issuer has separately established procedures for preparation and review of requests for Bond proceeds as part of its accounting system. C. Requests must identify the Bond-financed property in conformity with the Issuer’s Tax Certificate executed at closing of the Bonds, including the character of the Bond-financed property. Such information is contained as part of the Issuer’s accounting system coding. D. None of the proceeds of the Bonds will be used to reimburse the Issuer for costs paid prior to the date of issuance of the Bonds unless the Issuer shall have fully complied with Section 1.150-2 of the Treasury Regulations with respect to such reimbursed amounts, which section is summarized in Exhibit A hereto. E. Staff costs may be financed with Bond proceeds only to the extent that they are properly capitalized as a cost of a capital project under generally accepted accounting principles and federal tax law. F. Requests for expenditures will be summarized in a “final allocation” of Bond proceeds to uses not later than 18 months after the in-service date of the Bond-financed property (and in any event not later than 5 years and 60 days after the issuance of the Bonds and not later than 60 days after earlier retirement of the issue) in a manner consistent with the Code and Treasury Regulations and the applicable Tax Certificate. G. Expenditure of proceeds of the Bonds will be measured against the Issuer’s Tax Certificate expectation to spend or commit 5% of net sale proceeds within 6 months, to spend 85% of net sale proceeds within 3 years, and to proceed with due diligence to complete the capital project and fully spend the net sale and investment proceeds. In the event that exceptions under the Code are not met, calculations of rebate liability will be performed or caused to be performed by as provided herein. H. If there are any Bond proceeds remaining other than in a reserve or debt service fund established pursuant to the Bond Resolution after completion of the projects, such proceeds shall be applied in a manner consistent with the applicable Bond Resolution and Tax Certificate or pursuant to advice from Bond Counsel. I. In the event that Bond proceeds are to be used to make a grant to an unrelated party, a grant agreement will be reviewed prior to execution for compliance with the Code. Such agreement will be approved by the City Administrator, with advice or consent of Bond Counsel, as necessary. The repayment of any portion of a grant by the grantee shall be treated as unspent Bond proceeds. City of Corcoran, Minnesota Financial Management Plan 42 J. In the event that Bond proceeds are to be loaned to a conduit borrower, such conduit borrower will be required to agree to all terms of the Tax Certificate and provide evidence of post-issuance tax compliance procedures deemed adequate and consistent with those set forth herein; and all such obligations for post-issuance tax compliance shall be assumed by such conduit borrower. The City Administrator shall be the primary contact for all conduit borrowers and related compliance matters. K. Incurrence of a financial obligation of the issuer or obligated person, if material, or agreement to covenants, events of default, remedies, priority rights, or other similar terms of a financial obligation of the issuer or obligated person, any of which affect security holders, if material; and, L. Default, event of acceleration, termination event, modification of terms, or other similar events under the terms of the financial obligation of the issuer or obligated person, any of which reflect financial difficulties. 3. Use of Bond Financed Property A. Use of Bond-financed property when completed and placed in service will be reviewed by the City Administrator. Appropriate ci/facility managers, including staff responsible for asset management, shall be trained regarding restrictions on the use of Bond proceeds and facilities financed thereby and instructed to consult with the City Administrator regarding any third-party contract concerning use of the facilities, including without limitation leases, use, management or service contracts, and research contracts. B. Upon issuance of Bonds, there shall be no expectation that the Bond-financed property will be sold or otherwise disposed of by the Issuer during the term of the Bonds, except for replacement due to normal wear and tear or obsolescence. C. Agreements with third parties for lease, use, management, or any other service agreement or research contract with respect to, or non-governmental use in respect of, Bond-financed property will be reviewed prior to execution for compliance with the Code. Such agreement will be approved by the City Administrator, who will be responsible for determining whether the proposed agreement (1) results in private business use of the facilities, and (2) if applicable, meets the compensation, term and other requirements under Revenue Procedures 97-13 (included as Exhibit B hereto) and 2007-47; all upon advice of Bond Counsel, as necessary. D. No item of Bond-financed property will be sold or transferred by the Issuer without approval of the City Administrator, who shall seek advice of Bond Counsel as necessary, to provide guidance as to “remedial action” that may be required under the applicable Treasury Regulations if Bonds financing such property remain outstanding as of the date of sale or transfer of such property. Remedial action is summarized in Exhibit C hereto. E. The Issuer acknowledges that any sale, transfer, change in use, or change in users of the Bond-financed property may require remedial action, as previously described, or resolution pursuant to the IRS Voluntary Closing Agreement Program (or “VCAP”) to assist in resolving violations of the federal tax laws applicable to the Bonds. City of Corcoran, Minnesota Financial Management Plan 43 4. Investments A. Investment of Bond proceeds in compliance with the arbitrage and rebate requirements of the Code and applicable Treasury Regulations will be managed and supervised by City Finance Staff. B. Guaranteed investment contracts (“GICs”) will be purchased according to the fair market value provisions of applicable Treasury Regulations, including bid requirements and fee limitations. C. Calculations of rebate liability will be performed annually by the City Administrator or by outside consultants as delegated by the City. D. Upon final expenditure of the gross proceeds of Bonds, and in any event promptly following the fifth anniversary of the date of issuance of the Bonds or earlier retirement of the Bonds, the City Administrator will consult a qualified professional to prepare a spending exception report or an arbitrage rebate computation (as applicable) for the issue of Bonds. E. Rebate payments, as required based upon the advice of a qualified professional, will be made with Form 8038-T no later than 60 days after (a) each fifth anniversary of the date of issuance of the Bonds and (b) the final retirement of the Bond issue. 5. Record Management and Retention A. Management and retention of records related to Bond issues will be maintained by the City Administrator. B. Records for Bonds will be retained for not less than the life of the Bonds, plus any refunding bonds, plus three years. Such records may be in the form of documents or electronic copies of documents, appropriately indexed to specific Bond issues and compliance functions. C. Retainable records pertaining to Bond issuance shall include a transcript of documents executed in connection with the issuance of the Bonds and any amendments; and copies of rebate calculations and records of payments, including Forms 8038-T. D. Retainable records pertaining to expenditures of Bond proceeds include requisitions; trustee statements, if applicable; and final allocation of proceeds. E. Retainable records pertaining to use of Bond-financed property include all third-party contracts concerning use of the facilities, including (without limitation) leases, use, management or service contracts, and research contracts. F. Retainable records pertaining to investments include GIC documents under the Treasury Regulations, records of purchase and sale of other investments, and records of investment activity sufficient to permit calculation of arbitrage rebate or demonstration that no rebate is due. 6. Overall Responsibility A. Overall administration and coordination of this policy and the procedures set forth herein are the responsibility of the City Administrator. B. Review of compliance with this policy and the procedures set forth herein shall be undertaken periodically, and in any event, not less than annually. C. The Issuer understands that failure to comply with these policies and procedures could result in the retroactive loss of the exclusion of interest on Bonds from federal gross and Minnesota taxable net income; and, thus, it would be advisable to consult with Bond Counsel in advance regarding deviations from the facts and expectations as set forth in the closing certifications relating to any issue of Bonds. City of Corcoran, Minnesota Financial Management Plan 44 D. Any violations or potential violations of federal tax requirements shall promptly be reported to the City Administrator, and the City Administrator will engage qualified consultants and bond counsel to further investigate potential violations or undertake appropriate remedial actions, which actions shall be approved by the governing body of the Issuer. City of Corcoran, Minnesota Financial Management Plan 45 EXHIBIT A REIMBURSEMENT BOND SUMMARY Following is a general summary of the requirements relating to bonds that are issued to reimburse expenditures that were paid prior to the date of issuance of bonds (“Reimbursement Bonds”). Reimbursement Bond proceeds cannot be used to reimburse expenditures paid more than 60 days prior to the adoption of the declaration of official intent/reimbursement resolution, which must contain: o a general functional description of the property to which the reimbursement relates or an identification of the fund or account from which the expenditure is to be paid and a general functional description of the purposes of such fund or account; and o the maximum principal amount of debt to be issued. Reimbursement Bonds must be issued not later than 18 months after the later of (i) the date on which the original expenditure is paid, or (ii) the date on which the property is placed in service, but in any case not more than three years after the date on which the original expenditure is paid. If possible, actual reimbursement should be made within 30 days of the date of issuance of the Reimbursement Bonds. Note that there are exceptions for “de minimis” amounts (not in excess of the lesser of $100,000 or 5% of proceeds of the issue) and for “preliminary expenditures” (such as architectural, engineering, surveying, soil testing and similar costs and costs of issuance), so long as such preliminary expenditures do not exceed 20% of the aggregate issue price. City of Corcoran, Minnesota Financial Management Plan 46 Exhibit B SUMMARY OF REVENUE PROCEDURE 97-13 Background A management, service or incentive payment contract with a private service provider with respect to tax exempt bond- financed property may result in private business use of that property, based on all facts and circumstances. None of the compensation may be based on a share of net profits. Revenue Procedure 97-13 establishes conditions under which a management contract generally does not result in private business use. Issuers and bond counsel typically attempt to satisfy, or substantially satisfy, one of these “safe harbors” because of uncertainty as to the treatment of nonconforming contracts. Below is a brief summary of the provisions of Rev. Proc. 93-17, as modified by Rev. Proc. 2001-39. Rev. Proc. 93-17 establishes conditions based on (1) the compensation arrangements and the term of the agreement, and (2) whether the service provider has any role or relationship with the “qualified user”1 that substantially limits the qualified user’s ability to exercise its rights under the contract. General Rules In all events, the contract must provide for reasonable compensation for services rendered, with no compensation based, in whole or in part, on a share of net profits from the operation of the facility. Reimbursement of the service provider for actual and direct expenses paid by the service provider to unrelated parties is not by itself treated as compensation. The compensation, with the percentage determined by the term of the contract, subject to additional conditions, as described under “Compensation Safe Harbors” below, generally may be computed by: (A) a periodic fixed fee, which is a stated dollar amount for a specified period of time2; (B) a percentage fee, which is a percentage of gross revenues (or adjusted gross revenues) of the facility or a percentage of expenses of the facility, but not both; (C) a capitation fee, which is a fixed periodic amount for each person for whom the service provider or the qualified user assumes the responsibility to provide all needed services for a specified period so long as the quantity and type of services actually provided to covered persons varies substantially3; (D) a per-unit fee, which is a fee based on a unit of service specified in the contract or otherwise specifically determined by an independent third party or the qualified user4; or (E) a productivity reward equal to a stated dollar amount based on increases or decreases in gross revenues (or adjusted gross revenues), or reductions in total expenses (but not both increases in gross revenues (or adjusted gross revenues) and reductions in total expenses) in any annual period during the term of the contract. 1 A “qualified user” of the financed property is a state or local governmental unit (or instrumentality thereof) or a 501(c)(3) organization if the financed property is not used in an unrelated trade or business under section 513(a) of the Internal Revenue Code. 2 A periodic fixed fee may include an automatic increase based on a specific, objective, external standard that is not linked to the output or efficiency of the facility in question. 3 A capitation fee may include an automatic increase based on a specified, objective, external standard that is not linked to the output or efficiency of the facility. A capitation fee may also include a variable component of up to 20 percent of the total capitation fee designed to protect the service provider against risks such as catastrophic loss. 4 A periodic fee may include an automatic increase based on a specified, objective, external standard that is not linked to the output or efficiency of the facility. City of Corcoran, Minnesota Financial Management Plan 47 The service provider must not have any role or relationship with the qualified user that, in effect, substantially limits the qualified user’s ability to exercise its rights, including cancellation rights, under the contract based on all facts and circumstances. The relationship does not limit the qualified user’s ability to exercise its rights if the following conditions are satisfied: (1) not more than 20 percent of the voting power of the governing body of the qualified user in the aggregate is vested in the service provider and its directors, officers, shareholders, and employees, (2) overlapping board members do not include the chief executive officers of the service provider or its governing body or the qualified user or its governing body, and (3) the qualified user and the service provider are not related parties. Compensation Safe Harbors A management contract generally will not result in private business use if the compensation arrangement meets the criteria in one of the following categories: 50% Periodic Fixed Fee Contracts o At least 50 percent of the compensation for services for each annual period during the term of the contract is based on a periodic fixed fee; o the term of the contract, including all renewal options5 in favor of the service provider, does not exceed 5 years; and o the contract is terminable by the qualified user of the facility on reasonable notice, without penalty or cause, at the end of the third year of the contract term. 80% Periodic Fixed Fee Contracts o At least 80 percent of the compensation for services for each annual period during the term of the contract is based on a periodic fixed fee; and o the term of the contract, including all renewal options in favor of the service provider, does not exceed the lesser of 80 percent of the reasonably expected useful life of the financed property and 10 years. For purposes of this safe harbor (but not the 50% periodic fixed fee safe harbor), a one-time incentive award during the term of the contract under which compensation automatically increases by a single, stated dollar amount when a gross revenue or expense target (but not both) is reached may be considered part of a fixed fee arrangement. 95% Periodic Fixed Fee Contracts o At least 95 percent of the compensation for services for each annual period during the term of the contract is based on a periodic fixed fee; and o the term of the contract, including all renewal options in favor of the service provider, does not exceed the lesser of 80 percent of the reasonably expected useful life of the financed property and 15 years. For purposes of this safe harbor (but not the 50% periodic fixed fee safe harbor), a one-time incentive award during the term of the contract under which compensation automatically increases by a single, stated dollar amount when a gross revenue or expense target (but not both) is reached may be considered part of a fixed fee arrangement. 5 A provision under which a contract is automatically renewed absent cancellation by either party is not a renewal option (even if it is expected to be renewed). City of Corcoran, Minnesota Financial Management Plan 48 Capitation Fee Contracts (with or without fixed fees) o All of the compensation for services is based on a capitation fee or a combination of a capitation fee and a periodic fixed fee; o the term of the contract, including all renewal options in favor of the service provider, does not exceed 5 years; and o the contract is terminable by the qualified user of the facility on reasonable notice, without penalty or cause, at the end of the third year of the contract term. Per-unit Fee Contracts (with or without fixed fees) o All of the compensation for services is based on a per-unit fee or a combination of a per-unit fee and a periodic fixed fee; o the term of the contract, including all renewal options in favor of the service provider, does not exceed 3 years; and o the contract is terminable by the qualified user of the facility on reasonable notice, without penalty or cause, at the end of the second year of the contract term. Percentage of Revenue or Expenses o All the compensation for services is based on a percentage of fees charged or a combination of a per-unit fee and a percentage of revenue or expense fee; o the term of the contract, including all renewal options in favor of the service provider, does not exceed 2 years; and o the contract is terminable by the qualified user of the facility on reasonable notice, without penalty or cause, at the end of the first year of the contract term. During the start-up period, however, compensation may be based on a percentage of either gross revenues, adjusted gross revenues, or expenses of a facility. The contract must be terminable by the qualified user on reasonable notice, without penalty or cause, at the end of the first year of the contract term. This safe harbor applies only to contracts under which the service provider primarily provides services to third parties and management contracts involving a facility during an initial start-up period for which there have been insufficient operations to establish a reasonable estimate of the amount of the annual gross revenues and expenses (for example, a contract for general management services for the first year of operations). Revision of Compensation Arrangements Please note that if the compensation arrangements of a management contract are materially revised, the compensation arrangements are “retested” as of the date of the material revision, and the management contract is treated as one that was newly entered into as of the date of the material revision. City of Corcoran, Minnesota Financial Management Plan 49 EXHIBIT C REMEDIAL PROVISIONS APPLICABLE TO BONDS The Issuer acknowledges that any deliberate action by the Issuer after Bond issuance that results in a satisfaction of the private business tests or the private loan test will result in private activity bond status unless one or more qualifying remedial actions are taken by the Issuer. Specifically, Treasury Regulations provide that actions are not treated as deliberate actions if (A) five conditional requirements are met, and (B) one of three remedial actions is taken, with respect to the disposition proceeds and nonqualified bonds: Conditional Requirements 1. Reasonable Expectations – The Issuer reasonably expected on the issue date that it would not meet the private business tests or the private loan test for the whole term of the bonds; and 2. Reasonable Bond Maturity – The term of the issue must not be unreasonably long; this requirement is met if the weighted average maturity of the bond issue is not greater than 120% of the expected economic life of the property financed; and 3. Fair Market Value Consideration – The terms of any agreement (relating to satisfaction of a private activity bond test) must be bona fide and at arm’s-length, and the new user must pay a fair market value consideration for the use of the bond- financed property; and 4. Disposition Proceeds Are Gross Proceeds – The Issuer must treat any disposition proceeds as gross proceeds subject to arbitrage/rebate restrictions; and 5. Proceeds Spent for Authorized Purpose – Except as described with respect to redemption and defeasance options below, prior to deliberate actions, the affected proceeds must have been spent for the authorized purposes under the applicable bond documents. Remedial Actions – Under Treasury Regulations, Sections 1.141-12(d), (e) and (f): 1. Redemption of Non-Qualified Bonds – Under the general rule, all nonqualified bonds of the issue must be redeemed. Tax- exempt bond proceeds (i.e., refunding bond proceeds) cannot be used unless the tax-exempt bonds are qualified bonds, taking into account the purchaser’s use of the facility. The bonds must be redeemed within 90 days of the date of the deliberate action or a defeasance escrow for the bonds must be established within such 90-day period. Special rules apply to transfers exclusively for cash and to defeasance escrows. 2. Alternative Use of Disposition Proceeds – To meet this requirement, all disposition proceeds must be in cash, the issuer must reasonably expect to expend the proceeds within 2 years, the new use must not meet the private business tests or the private loan test (and the issuer cannot take any action subsequent to the date of the deliberate action to cause the tests to be met), and any unused proceeds must satisfy the redemption requirement in the preceding paragraph. ∗ The portion of the outstanding bonds in an amount that, if the remaining bonds were issued on the date on which the deliberate action occurs, the remaining bonds would not satisfy the private business use test or the private loan financing test, as applicable. The amount of private business use is the highest percentage of business use in any one-year period, commencing with the deliberate action City of Corcoran, Minnesota Financial Management Plan 51 3. Alternative Use of Facility – This remedial action is satisfied if the bond-financed property itself (as distinguished from the proceeds of the issue) is used in an alternative manner (e.g., for a different purpose or by a different person); the nonqualified bonds are treated as reissued on the date of the deliberate action and independently meet all of the requirements for tax exemption under Sections 141 through 150 of the Code, except the arbitrage and rebate rules of Section 148, for the remaining term of the nonqualified bonds; the deliberate action does not involve a transfer of the property to a purchaser that finances the acquisition with the proceeds of another issue of tax-exempt bonds; and any disposition proceeds, other than those arising from an agreement to provide services, resulting from the deliberate action are used to pay debt service on the bonds on the next available payment date or escrowed within 90 days of receipt and yield restricted to pay debt service on the next available payment date. The above is only a brief summary of remedial actions, and additional special rules may be applicable. As provided in the Issuer’s Compliance Procedures for Tax-Exempt Bonds, the City Administrator shall seek advice of Bond Counsel as necessary to provide guidance as to “remedial action” that may be required under the applicable Treasury Regulations. The Commissioner of the IRS may, by publication, provide for additional remedial actions. In addition, the IRS provides a program in which issuers/borrowers which cannot meet a listed remedial action can enter into a closing agreement with the IRS to avoid private activity bond status. The closing agreement program includes several conditions, including providing for the redemption of the bonds and paying the IRS an amount based on an assumption that the non-qualified bonds are taxable from the date of the subsequent act until they are redeemed. City of Corcoran, Minnesota Financial Management Plan 52 Purchasing Policy Last reviewed by City Council on April 25, 2024. 1. Policy The budget allocates funds for the purchase of personnel, supplies, other services and capital. Requests cannot be made for items outside the budget except under special circumstances. These special circumstances will have to be approved by the City Administrator. The Purchasing Agent is the City Administrator. Purchases less than $5,000 may be purchased by Department Directors; purchases between $5,000-$20,000 may be approved by the City Administrator (without Council approval); and purchases exceeding $20,000 must be approved by the City Council. 2. Organization Affected: All Departments 3. Procedure A. Purchase & Bidding Requirements: Amount of Purchase: Type of quote required per individual Approval required by: Written bid specifications: Sealed bids required : Contract required: Purchases under $5,000 two telephone quotes are preferred Dept. Director not required no no Purchases over $5,000 up to $20,000 two written quotes required unless special circumstances are City Administrator as required based on type of purchase no no Purchases over $20,000 up to $175,000 three written quotes required unless special circumstances are noted City Council as required based on type of purchase no commodities at discretion of City Administrator, construction projects, yes Purchases greater than $175,000 City Clerk must advertise in City’s legal newspaper City Council required yes yes Capital Improvement Program (CIP) Purchases – see Section F. City of Corcoran, Minnesota Financial Management Plan 53 B. Environmental Preferred Products: Purchasing decisions should reflect the City’s commitment to sustainability and the protection of human health and the environment. The City shall accept up to a 10% price preference for products purchased with new construction or when replacements or repairs are needed, when meeting the following standards: o Recycled Paper – Office paper supplies shall contain at least 30% post- consumer recycled content. This includes, but is not limited to copy paper, letterhead, and envelopes. o Energy Star Label – Appliances and equipment shall be Energy Star certified. This includes, but is not limited to appliances, electronics, heating and cooling systems, lighting systems, fans, office equipment, computers, exit signs, and water heaters. o WaterSense Certification – Fixtures and products that use water shall be WaterSense certified. This includes, but is not limited to sinks, toilets, urinals, showerheads, and water softeners. o Cleaning Products – Supplies shall meet Green Seal, EcoLogo, and/or US EPA Design for the Environment (DfE) cleaning product standards. The environmental preferred purchasing standards shall apply to products that are practicable, available, and perform to an acceptable standard. Authorization from the City Administrator shall be required if the purchase price for the environmental preferred product is greater than $1,000 total or 10% more as compared to the standard product model. C. Cooperative Purchasing Program Many cities purchase a variety of equipment and supplies from state contracts. The Department of Administration operates a cooperative purchasing program that cities can join. In fact, for contracts estimated to exceed $25,000 the City must consider the availability, price, and quality of supplies, materials, or equipment available through the State Cooperative Purchasing venture before buying from another source. D. Guaranteed Energy Savings Agreements: State Statutes authorize the City to enter into a guaranteed energy savings agreement with a qualified provider for the purpose of implementing comprehensive utility cost-saving measures to improve the energy efficiency of various municipal facilities within the City so long as the implementation costs will not exceed the amount to be saved in utility and maintenance costs over a twenty year period with said utility and maintenance cost savings guaranteed in writing by the qualified provider. The City shall follow all requirements as prescribed in Statute related to this authority to enter into Guaranteed Energy Savings Agreements. City of Corcoran, Minnesota Financial Management Plan 54 E. Responsible Contractor Compliance: A contractor responding to a solicitation document of a contracting authority shall submit to the contracting authority a signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in subdivision 3 of Minnesota Statute 16C.285, with the exception of clause (7), at the time that it responds to the solicitation document. A contracting authority may accept a signed statement under oath as sufficient to demonstrate that a contractor is a responsible contractor and shall not be held liable for awarding a contract in reasonable reliance on that statement. A prime contractor, subcontractor, or motor carrier that fails to verify compliance with any one of the required minimum criteria or makes a false statement under oath in a verification of compliance shall be ineligible to be awarded a construction contract on the project for which the verification was submitted. A false statement under oath verifying compliance with any of the minimum criteria may result in termination of a construction contract that has already been awarded to a prime contractor or subcontractor or motor carrier that submits a false statement. A contracting authority shall not be liable for declining to award a contract or terminating a contract based on a reasonable determination that contractor failed to verify compliance with the minimum criteria or falsely stated that it meets the minimum criteria. A verification of compliance need not be notarized. An electronic verification of compliance made and submitted as part of an electronic bid shall be an acceptable verification of compliance under this section, provided that it contains an electronic signature as defined in section 325L.02, paragraph (h) of Minnesota Statutes 16C.285. F. Bidding Requirements: When supplies or equipment are competitive in nature, specifications cannot exclude all but one type of equipment or supplies. Proposals and specifications must allow free and full competition. Bidding requirements cannot be avoided by splitting a contract into several contracts, each of which is below the minimum amount requiring sealed bids. For example, the City cannot purchase $200,000 of lumber in several transactions, each involving an expenditure of less than $175,000. However, if materials or work logically fall into two separate contracts because they involve separate transactions, as for the service of contractors specializing in different kinds of work, there is no reason why the City cannot negotiate the contracts individually without sealed bids if the bids do not exceed the $175,000 minimum. o Capital Improvement Program (CIP) Purchases – the CIP is not an adopted budget document, therefore, the expenditure has not been formally authorized. A resolution should be adopted listing the funding source to give the formal authorization to expend the funds for the equipment purchase. o Sales Tax – Beginning January 1, 2015 purchases made by the City of Corcoran are generally exempt. The general exemption for cities, however, does not apply to purchases made by the City to provide the following goods and services: golf courses, solid waste, and cafes. Certain other exclusions are listed in Statute and should be reviewed on a regular basis. Bidders should specify whether their bid includes sales tax or not. After the work is completed and a purchase order is processed, if the invoice does not itemize sales tax you must obtain a corrected invoice from the vendor if sales tax is applicable on the item purchased. The City is not subject to the Hennepin County Sales and Use Tax of 0.15% that went into effect January 1, 2007. o Consultant Services – state law does not require cities to competitively bid contracts for professional services (i.e. attorney, architect, engineer, accountant, cleaning company, or other person with technical, scientific, or professional training such as refuse hauling). o Sealed Bids are required for purchases exceeding $175,000, and bids must be advertised by the City Clerk in the City's legal newspaper (Notice to Bidders) and publicly opened and approved by Council resolution. In addition to the legal notice, the City must prepare instructions to bidders and general specifications for sealed bids. Attaching a copy of the proposed contract to the instructions to bidders is required. Sealed bids, including the number of bids received prior to bid opening, are nonpublic. Once opened, the name of the bidder and the dollar amount of the bid are public (all City of Corcoran, Minnesota Financial Management Plan 55 other data is private until completion of the selection process). o Bids vs. Quotes Terminology – always use term quotation unless referring to a sealed bid. o Bid Security (for sealed bids for purchases over $175,000) in the amount of five percent (5%) of the bid shall be submitted to the City Clerk. The bid security guarantees that in the event the bidder’s offer is accepted, the bidder will enter into a contract in accordance with the proposal. Bid security of the successful bidder will be returned upon execution of the contract documents. Bid securities of unsuccessful bidders will be returned within a reasonable time period (Minnesota Statute §574.27). Failure of the successful bidder to execute the Contract and furnish applicable bonds within ten (10) days after receiving written notice of the award shall cause the bid security to be forfeited as liquidated damages to the City. The City Council at this time may award the contract to the next lower competent bidder unless the Council determines that public interest will be better served by accepting a higher bid, or the contract may be re-advertised. As a statutory City, contracts and bids must be awarded to the lowest responsible bidder. It should be noted that the bidder who submits the lowest bid in dollars is not necessarily the "lowest responsible bidder" and the quoted phrase gives the Council reasonable discretion in choosing among bidders. Responsibility, in bid statutes, means not only financial responsibility but also integrity, skill, and the likelihood that the bidder will perform faithful and satisfactory work. o Rejecting Bids (and Related Data Practices Laws) - the City has the right to reject any and all bids (requests for proposals, requests for bids, sealed bids). All data submitted in response to bid requests are private until bids are opened. If bids are rejected prior to the completion of the evaluation or selection process, all data, other than that made public at the bid opening, remain private until a re-solicitation of bids results in completion of the selection process. If the rejection occurs after the completion of the selection process, the data remain public. If a re-solicitation of bids does not occur within one year of the bid opening date, the remaining data become public City of Corcoran, Minnesota Financial Management Plan 56 Revenue Policy Last reviewed by City Council on April 25, 2024. Purpose 1. To provide a diversified and strong set of revenues to ensure a stable revenue system for City programs and services. 2. To match revenues with similar uses to ensure adequate funding for the various City services and programs over the long-term. Policy The City will endeavor to maintain a diversified and stable revenue system to shelter it from annual fluctuations in any one revenue source. The City will conservatively estimate and budget for its annual revenues by an objective, analytical process. All existing and potential revenue sources will be re-examined annually. Absent any outside legal restrictions, all Federal, State, County, or other governmental financial aids, should be formally designated, by resolution, towards a specific program or service. When possible, general purpose aids shall only be used for capital or non- recurring expenditures and not for on-going operations. The City will strive to establish all user charges and fees for General Fund program activities at a level related to the full cost of providing the services, or as adjusted for particular program goals. The City will review the full cost of activities supported by user fees to identify the impact of inflation and other cost increases and will review these fees along with the resulting net property tax costs during the budget process. Sensitivity to market rates will also be considered in setting fees. The City will set fees and user charges for each enterprise fund such as water, sewer, or other enterprise funds such as golf and ice at a level that fully supports the total direct and indirect cost of the activity, including depreciation of capital assets and debt service, to maintain a positive cash flow and provide adequate working capital. Replacement (or bonding for replacement) of enterprise infrastructure will be paid for from accumulated (or annual) earnings of the respective system. City of Corcoran, Minnesota Financial Management Plan 57 Revolving Loan Fund Last reviewed by City Council on April 25, 2024. A local unit of government may establish a Revolving Loan Fund (RLF) with funds from a variety of sources. The guidelines outlined in this document pertain only to a RLF seeded with funds received through the repayment of a loan provided from the state-funded Minnesota Investment Fund (MIF) or Economic Recovery Fund programs administered through the Department of Employment and Economic Development or its predecessors. The local government must follow the RLF guidelines that were submitted with the initial MIF application and approved by your DEED Senior Loan Officer. Although the guidelines provide the policies and procedures for the reuse of these funds, the RLF policies and procedures must also adhere to the same requirements that are followed by the state’s Minnesota Investment Fund program. In addition to the local government’s underwriting criteria, the guidelines from Minn. Stat. 116J.8731 (some of which is summarized below) and from the Minnesota Business Subsidy Law (Minn. Stat. 116J. 993 and 116J.994) must be included in the policies and procedures General Purposes and Guidelines for RLFs Seeded by the Minnesota Investment Fund Purpose and Goals The purpose of the RLF is to provide financial and technical assistance for the creation and retention of new employment. These objectives may be accomplished through the following means: 1. Create/retain permanent private sector jobs to fuel above-average economic growth consistent with environmental protection; 2. Investment in technology and equipment that increase productivity and provide for higher wages; 3. Leverage of private investment to ensure economic renewal and competitiveness; 4. Increase the local tax base to guarantee a diversified industry mix; 5. Improve the quality of existing jobs, based on increases in wages or improvements in the job duties, training, or education associated with those jobs; 6. Improve employment and economic opportunities and create a reasonable standard of living; and 7. Enhance productivity growth through improved manufacturing or new technologies. One way to meet these objectives is to assist businesses that have location options outside Minnesota. These firms bring income into the state and raise the overall standard of living. Eligible Expenditures The MIF-seeded funds may be used in a variety of ways include example noted below. More information is available in Minn. Stat. 116J.8731 and through conversations with your loan officer. 1. Provide loans, loan guarantees, interest buy-downs, and other forms of participation, ensuring that RLF funds are matched by private financing. 2. Fund strategic investments in renewable energy market development. Any expenditure for external marketing for renewable energy market development is not subject to the matching requirements listed above. 3. Provide entrepreneurs with training, other technical assistance, and financial assistance as defined by federal guidelines. City of Corcoran, Minnesota Financial Management Plan 58 Eligible Projects Assistance must be evaluated on the existence of the following conditions as noted in Minn. Stat. 116J.8731: 1. Creation or retention of jobs, or the improvement of jobs as measured by wages, skills or knowledge; 2. Increase in the tax base; 3. Attraction of private funds to the project; 4. Incapacity of local communities and finance partners to finance project; 5. Results in higher wage levels or workforce skills; 6. Supports development of microenterprises, as defined by federal guidelines, through technical assistance or financial assistance. 7. Need for assistance to retain existing business; 8. Importance of assistance to attract out-of-state business; and 9. The project promotes or advances the green economy. The assistance cannot meet solely 7. or 8.; other conditions must also be present. Eligible Activities RLF’s may be used to fund a variety of business activities including: 1. Acquisition of land 2. Construction or rehabilitation of facilities 3. Site improvements 4. Utilities or infrastructure 5. Machinery and Equipment 6. Training 7. Working capital Advance approval from DEED is necessary if the local government would like to provide financing for activities not listed above. Approval is more likely to occur in projects that relate to business development and involve other local government funds. Ineligible Activities In contrast to federal MIF funds, there are industry limitations on how state MIF RLFs may be used. State MIF RLFs may not be used for the operation, construction or expansion of a casino, a sport facility that that has a professional sports team as a principal tenant or any firm engaged in retailing merchandise. All assistance should follow the approved RLF guidelines. Please call your loan officer to discuss any prospective financing. Wage Goals Businesses receiving RLF-State MIF assistance must pay each employee total compensation, including benefits not mandated by law, that on an annualized basis is equal to at least 110 % of the federal poverty level for a family of four, which as of February 1, 2015 is $12.82 per hour. Each year’s compensation level changes and can be found on DEED’s Business Finance MIF website. Other Eligible Uses of the Funds Minn. Stat. 116J.8731 allows local governments to loan or grant RLF funds to a regional development commission, other regional entities, or a certain statewide community capital funds to provide the local match required for capitalization of a regional or statewide RLF. Unlike federal MIF funds, state MIF funds held by local governments never lose their state identify and must follow all applicable laws and regulations. City of Corcoran, Minnesota Financial Management Plan 59 The local government must request permission from the DEED before it can commit to providing funds to any of these organizations. The local government does not have the authority to turn over to another entity, such as Port Authority, Economic Development Authority, Housing Authority, etc. revolving loan funds for any purpose; these entities may administer MIF transactions provided the MIF grantee still maintains control over the RLF. Conflict of Interest Minn. Stat. 471.87 and 471.88 provide guidance on conflict of interest in a MIF transaction. An actual conflict of interest shall be deemed to exist when a decision on a MIF transaction would compromise a duty to another party or if special advantage is deemed to occur. Potential conflict of interests should also be considered. Business Subsidy Law As mentioned on page 1, Minn. Stat. 116J.993 and 116J.994 must be followed in the administration of RLF-State MIF. These sections pertain to the definition of a business subsidy, public purpose of the subsidy, criteria, subsidy agreements, wage and job goals, timing of the project, public notice and hearing requirements, failure to meet goals, and reporting of information regarding the outcomes of the subsidy. Job Listing Requirements Per Minn. Stat. 116L.66, a business that receives grants or loans in an amount greater than $200,000 must agree to list any vacant or new positions related to the financial assistance on the MinnesotaWorks.net job bank website. Prevailing Wage Per Minn. Stat. 116J.871, laborers and mechanics at the project site during construction, installation, remodeling, and repairs must be paid the state prevailing wage if the financial assistance is greater than $500,000 for a loan. All contracts for publicly owned infrastructure using the RLF must comply with the prevailing wage provisions. Data Privacy The provision of any information related to any applications for assistance is guided by Minn. Stat. 13.591, particularly Subd 1 and 2. These operating guidelines provide a summary of how to administer revolving loan funds seeded with repayments from Minnesota Investment Fund loans. Specific transactions and RLF administration should be discussed with your DEED Senior Loan Officer. Other applicable state and federal laws and rules must also be followed. City of Corcoran, Minnesota Financial Management Plan 60 Risk Management Policy Last reviewed by City Council on April 25, 2024. Purpose To maintain a risk management program that will minimize the impact of legal liabilities, natural disasters or other emergencies through the following activities: 1. Loss prevention - prevent losses where possible 2. Loss control - reduce or mitigate losses 3. Loss financing - provide a means to finance losses 4. Loss information management - collect and analyze data to make prudent prevention, control and financing decisions Policy The City will review and analyze all areas of risk in order to, whenever possible, avoid and reduce risks or transfer risks to other entities. Of the risks that must be retained, it shall be the policy to fund the risks which the City can afford and transfer all other risks to insurers. The City will periodically conduct educational safety and risk avoidance programs within the various departments. The City will, on an ongoing basis, analyze the feasibility of self-funding and other cooperative funding options in lieu of purchasing outside insurance in order to provide the best and most economical loss coverage available. Staff will report to the Council, at least annually, on the results and costs of the City’s risk management program for the preceding year. The City will maintain the deductible amount considered prudent in light of the relationship between the cost of insurance and the City’s ability to sustain the loss. City of Corcoran, Minnesota Financial Management Plan 61 Tax Abatement Policy Last reviewed by City Council on April 25, 2024. 1. Purpose The purpose of this policy is to establish the City of Corcoran and the Corcoran Economic Development Authority’s (City/EDA) position as it relates to the use of Tax Abatement for private development. This policy shall be used as a guide in processing and reviewing applications requesting business assistance, and in conjunction with the City’s Business Assistance Policy. The City shall have the option of amending or waiving sections of this policy when determined necessary or appropriate. 2. Statutory Limitations In accordance with the City/EDA’s Tax Abatement Policy, assistance requests must comply with applicable State Statutes. MN Statutes, Sections 469.1812 through 469.1815, authorizes a political subdivision to utilize property tax abatement on certain parcels of land within its boundaries. 3. Policy Background A. The City/EDA recognizes that local government plays a critical role in enhancing the vitality of our community. This is particularly true as the City reaches full development. B. All reasonable means shall be utilized to leverage private business development and redevelopment in the City consistent with this and other policies. Tax abatement is an important and useful tool in attracting and retaining businesses. C. The tax abatement tool provides the ability to capture and use all or a portion of the property tax revenues within a defined geographic area. In practice, it is a tax “rebate” rather than an exemption from paying property taxes. Tax abatement is an important economic development tool that when used appropriately can be useful to accomplish the City/EDA’s development and redevelopment goals and objectives. Requests for tax abatement must serve to accomplish the City’s targeted goals for development and redevelopment. These goals include, but are not limited to projects that will result in the creation or retention of a significant number of jobs that pay wages adequate to support households, projects that will assist with the retention and expansion of businesses, and projects that will expand the City’s tax base. Projects must meet the requirements established by the Business Assistance Policy of the City/EDA, to the extent it is applicable, in order to receive abatement. 4. Project Eligibility Projects eligible for consideration of property tax abatement include but are not limited to the following: o Mixed use projects including new and redevelopment projects o Commercial and industrial redevelopment projects o New commercial and industrial developments o Residential business properties (with some restrictions as defined in this policy) City of Corcoran, Minnesota Financial Management Plan 62 5. Objectives A. A property tax abatement must meet at least one of the following public purposes: Increase or preserve the tax base o Provide employment opportunities in the City o Provide or help acquire or construct public facilities o Help redevelop or renew blighted areas o Help provide access to services for City residents o Finance or provide public infrastructure B. The developer/landowner shall be able to demonstrate a market demand for a proposed project. C. Tax abatement shall not be used for projects that would place extraordinary demands on City services or for projects that would generate significant environmental impacts. D. Because it is not possible to anticipate every type of project, which may in its context and time present desirable community building, development, or redevelopment goals and objectives, the City/EDA retains the right in its discretion to approve projects and tax abatements that may vary from the principles and criteria of this policy. 6. Determination of Amount of Assistance A. Tax abatement assistance available shall generally be limited to the incremental taxes generated on the improvements to the property. The City/EDA may consider a greater level of financial assistance, up to the maximum allowed under Minnesota Statutes, in limited circumstances. The level of assistance will be evaluated on a case-by-case basis and may reflect an increase or decrease in requested financial assistance from the applicant. B. The amount of tax abatement assistance provided to an applicant shall be based on a review of the following: o Request for Financial Assistance Form o Review of Applicant Pro Forma o Amount of Increment Generated by the Project C. In any year, the total amount of property taxes abated (City-wide) may not exceed (1) ten percent of the current levy, or (2) $200,000, whichever is greater. The limit does not apply to an uncollected abatement from a prior year that is added to the abatement levy. D. The developer/landowner must adequately demonstrate, to the City/EDA’s sole satisfaction, an ability to complete the proposed project based on past development experience, general reputation, and credit history, among other factors, including the size and scope of the proposed project. The developer/landowner must provide adequate financial guarantees to ensure completion of the project, including, but not limited to: assessment agreements and letters of credit. City of Corcoran, Minnesota Financial Management Plan 63 7. Forms of Assistance A. Tax abatement shall generally be provided on a “pay-as-you-go” basis wherein the City/EDA compensates the applicant for a predetermined amount for stated number of years. In all cases, semi-annual abatement payments are based on available (as approved by agreement) tax revenue from the property and issued to the applicant after payment of property taxes by the applicant. B. Another form of assistance that shall be considered only in extraordinary circumstances is an “up-front payment” to the applicant. This may be in the form of a revenue or general obligation bond or an internal loan. (The City/EDA would consider revenue bond financing where the terms of the financing are satisfactory to the City/EDA.) The tax increment generated from the applicant’s project is a source of revenue for repayment of the bonds or loan. This form of assistance is not one the City/EDA will generally consider because under this form of assistance the taxpayers assume the risk that the tax increment will be sufficient for repayment of the bonds or the interfund loan. 8. Duration and Restrictions A. The City/EDA may grant an abatement for a period no longer than 15 years, except as provided under 8.02. The City/EDA may specify in the abatement resolution a shorter duration. B. The City/EDA, when proposing to abate taxes for a parcel, may make a written request to Hennepin County or a Independent School District 281 in which a parcel is located to grant an abatement of county or school taxes for the property. If one of the two political subdivisions declines, in writing, to grant an abatement or if 90 days pass after receipt of the request to grant an abatement without a written response from one of the political subdivisions, the duration limit for an abatement for the parcel may be increased to 20 years. C. The City/EDA may not enter into a property tax abatement agreement that provides for abatement of taxes on a parcel, if the abatement will occur while the parcel is located in a tax increment financing district. 9. Application A. The City/EDA will require a deposit in the amount of $5,000 from the applicant to investigate the feasibility of providing assistance to the applicant. If the City/EDA incurs additional expense beyond the $5,000 prior to execution of the Developer’s Agreement, the City/EDA shall notify the applicant in writing and the applicant must deposit additional funds for work on the application to continue. If the project is approved and the applicant proceeds with the project, the applicant’s deposit may be reimbursed as an eligible project cost to the extent permissible under MN Statutes. B. In addition to the $5,000 deposit fee, the applicant must submit the following forms and documentation at time of application for the application to be complete and review of the application to begin: o Request for Financial Assistance Form o Project Pro Forma Documentation (Developed by Applicant) City of Corcoran, Minnesota Financial Management Plan 64 Tax Increment Financing Policy Last reviewed by City Council on April 25, 2024. 1. Purpose The purpose of this policy is to establish the City of Corcoran and the Corcoran Economic Development Authority’s (City/EDA) position as it relates to the use of Tax Increment Financing (TIF) for private development. This policy shall be used as a guide in processing and reviewing applications requesting business assistance, and in conjunction with the City/EDA’s Business Assistance Policy. The City/EDA shall have the option of amending or waiving sections of this policy when determined necessary or appropriate. 2. Statutory Limitations In accordance with the City/EDA’s Tax Increment Financing Policy, assistance requests must comply with applicable State Statutes. Minnesota Statutes, Section 469.174 through 469.179 (Tax Increment Finance Act), as amended, authorizes local governments to utilize Tax Increment Financing to assist development and redevelopment of certain parcels within its boundaries. 3. Policy Background A. The City/EDA recognizes that local government plays a critical role in enhancing the vitality of our community. This is particularly true as the City reaches full development. B. All reasonable means shall be utilized to leverage private business development and redevelopment in the City consistent with this and other policies. Tax increment financing is an important and useful tool in attracting and retaining businesses. C. The fundamental principle that makes tax increment financing viable is that it is designed to encourage development that would not otherwise occur. The City/EDA shall be responsible to determine that (1) a project would not occur “but for” the assistance provided through tax increment financing; and (2) no other development would occur on the relevant site without tax increment assistance, that could create a larger market value increase than the increase expected from the proposed development (after adjusting for the value of the tax increment). D. The City/EDA shall consider tax increment financing in cases that serve to accomplish targeted City goals for development and redevelopment as they may change over time. These goals include, but are not limited to projects that will (1) foster and support redevelopment; (2) result in the creation or retention of a significant number of jobs that pay wages adequate to support households; or (3) assist with the retention and expansion of businesses, and (4) expand the City’s tax base. 4. Creation of TIF Districts A. The City/EDA shall consider the creation of any of the general types of TIF Districts allowed by Minnesota Statutes or the creation of other types of TIF Districts allowed by Special Legislation, when doing so is consistent with the development and redevelopment goals of the City/EDA. B. TIF Districts are the specific parcels within a Project Area from which tax increment is captured. MN Statutes currently defines five general types of TIF Districts which the City/EDA shall consider: o Redevelopment District o Renewal and Renovation District o Soils Condition District o Housing District o Economic Development District City of Corcoran, Minnesota Financial Management Plan 65 C. In addition to these five general types of TIF Districts, defined by Minnesota Statutes, the City/EDA may also consider the creation of TIF Districts as authorized by applicable special tax increment financing legislation. D. The City/EDA shall consider the creation of a TIF District based on qualifications and term restrictions, as defined in Minnesota Statutes. The City/EDA shall consider a range of attributes including but not limited to the following: o Projects consistent with development and redevelopment goals of the City/EDA o Development of office, office/corporate headquarters, office/service/warehouse and manufacturing o Maximized use of other financial resources o Projects that provide funding for appropriate public improvements that may benefit numerous development projects o Low percentage of public investment; high percentage of private investment o Analysis of detailed business pro forma with reasonable timeline for completion and occupancy o Project has potential to enhance spin-off development and redevelopment o Exceeds minimum design standards per City Ordinance o Presents minimal risk to the City/EDA o Maximizes increased tax base and contributes to higher market values o Number of jobs and pay level of positions will be a consideration but not a requirement if other appropriate public purpose(s) is met 5. Eligible Costs The City/EDA shall consider the use of tax increment financing to cover project costs as allowed for under Minnesota Statutes. The types of project costs that are eligible for tax increment financing (under current state law) are as follows: o TIF application deposit o Architectural and engineering fees directly attributable to site work o Earthwork/excavation o Landscaping o Streets and roads o Street/parking lot lighting o Sidewalks o Special assessments o Soils test and environmental studies o Site related permits o Soils correction o Utilities (sanitary sewer, storm sewer, and water) o Street/parking lot paving o Curb and gutter o Land acquisition o Legal (acquisition, financing, and closing fees) o Surveys o Title insurance City of Corcoran, Minnesota Financial Management Plan 66 6. Determination of Amount of Assistance A. Whether in a new or existing TIF District, the amount of tax increment financing provided to an applicant shall be based on a review of the following: o Request for Financial Assistance Form o Review of Applicant Pro Forma o Amount of Increment Generated by the Project B. The level of assistance shall be evaluated on a case-by-case basis and may reflect an increase or decrease in requested financial assistance. When considering a request for tax increment financing for a project, there shall be consideration of the level of financial assistance provided for other previously approved projects in the TIF District or Project Area. 7. Forms of Assistance A. Tax increment financing shall generally be provided on a “pay-as-you-go” basis wherein the City/EDA compensates the applicant for a predetermined amount for a stated number of years. The City/EDA shall have the option to issue a TIF Note with or without interest, where the principal amount of the TIF Note is equal to the amount of eligible project costs incurred and proven by the developer. In all cases, semi-annual TIF payments shall be based on available increment generated from the project. TIF payments shall be made after collection of property taxes. B. Another form of assistance that shall be considered only in extraordinary circumstances is an “up-front payment” to the applicant. This may be in the form of revenue or general obligation bond or an internal loan. The tax increment generated from the applicant’s project is a source of revenue for repayment of the bonds or loan. This form of assistance is not one the City/EDA will generally consider because under this form of assistance the City/EDA assumes the risk that the tax increment will be sufficient for repayment of the bonds or interfund loan. 8. Application A. The City/EDA will require a deposit in the amount of $10,000 from the applicant to investigate the feasibility of providing assistance to the applicant. If the City incurs additional expense beyond the $10,000 prior to execution of the Developer’s Agreement, the City/EDA shall notify the applicant in writing and the applicant must deposit additional funds for work on the application to continue. If the project is approved and the applicant proceeds with the project, the applicant’s deposit may be reimbursed as an eligible project cost to the extent permissible under MN Statutes. B. In addition to the $10,000 deposit fee, the applicant must submit the following forms and documentation at time of application for the application to be complete and review of the application to begin: o Request for Financial Assistance Form o Project Pro Forma Documentation (Developed by Applicant) FORMS SECTION CITY OF CORCORAN, MINNESOTA FINANCIAL MANAGEMENT PLAN April 25, 2024 REQUEST FOR FINANCIAL ASSISTANCE FORM 1. Provide a brief project description and the following information: A. Existing Building square footage: B. Building addition square footage: C. Size of property: D. Description of building: E. Materials and other additional relevant building information: 2. Provide a brief description of your business and the following information: A. Business Name: B. Address: C. Telephone: D. Contact Name: E. E-mail: 3. Provide information on the present ownership of the site: A. Name: B. Address: C. Phone Number: D. Contact Name: E. E-mail: 4. Estimated Project Costs A. Land Acquisition $ B. Site Development $ C. Building Cost $ D. Equipment $ E. Architectural/engineering fee $ F. Legal fees $ G. Off-site development costs $ TOTAL ESTIMATED COSTS $ 5. Estimated Project Funding A. Private financing institution $ B. Tax increment/abatement funds $ C. Other public funds $ D. Developer equity $ TOTAL ESTIMATED SOURCES $ (Should equal Total Estimated Costs) 6. Describe amount and purpose for which TIF or Tax Abatement is required. 7. State specific reasons why TIF or Tax Abatement is necessary for the project (“but for” test). 8. List project costs that may be eligible for assistance and provide basis for that belief. 9. Provide market value information. A. Current market value (from County Assessor): $ B. Proposed market value at completion: $ 10. Provide real estate property tax information. A. Existing real estate taxes of property: $ B. Estimated real estate taxes of property upon completion: $ 11. Provide name and address of architect, engineer, and general contractor for the project. 12. Provide project construction schedule. Estimated construction start date: Estimated construction completion date: If phased project: Year % Complete Year % Complete 13. Provides names of any other municipalities wherein the applicant, or other corporations the applicant has been involved with, has completed developments within the last five years. 14. Provide the following required supplemental information: • Project Pro Formas (one showing with assistance and one without assistance) • Legal description of the property • Application fee of $10,000 for TIF projects $5,000 for Abatement projects payable to the City of Corcoran • Site plan and building rendering In addition to the required information from above (items 1-14), the following information is requested and will be considered as part of the application approval process: A. Provide number of years in business B. Provide number of years located in the City of Corcoran (if applicable) C. Describe potential for business growth or future development D. Explain whether the building will be owner-occupied (Yes/No) E. If rental space, provide the targeted rental rates F. Provide land costs per acre or square foot G. Provide the projected building cost per square foot H. Provide documentation as to private financial commitment and amount I. Provide details of financial structure of the deal including developer equity J. Additional comments APPLICATION FOR TAX EXEMPT FINANCING (Commercial, Industrial, Educational or Health Care) 1. APPLICANT A. Business Name - B. Business Address - C. Business Form (corporation, partnership, sole proprietorship, etc.) D. Authorized Representative - E. Principal contact person and telephone number - 2. PURPOSE OF REQUESTED FINANCING A. New Facility (describe) - B. Expansion (describe) - C. Refunding (attach explanatory letter) - 3. GIVE BRIEF DESCRIPTION OF NATURE OF BUSINESS, PRINCIPAL PRODUCTS, ETC. 4. ESTIMATED SOURCES AND USES PROJECT COSTS: (Not required for refunding) SOURCES: Bond proceeds - $ Cash - $ Other Loans - $ Total Sources - $ USES: Land - $ Building - $ Equipment - $ Architectural, Engineering - $ Cost of Issuance - $ Capitalized Interest - $ Other - $ Total Uses - $ 5. TOTAL FINANCING REQUESTED $ ( % of project costs) 6. TYPE OF FINANCING PROPOSED: Bonds - Tax-Exempt Mortgage - Expected Term of Financing- Years- Security- Mortgage - Letter of Credit - Guaranty (third party) - Guaranty (personal) - Unsecured - Other (specify) - 7. BUSINESS PROFILE: (Not required for refunding) A. Is the business located within City Boundaries? B. Number of employees within the City of Corcoran’s geographic boundaries o Before this project - o After this project - C. Approximate annual sales - $ D. Length of time in business - E. Length of time in City - F. Do you have business operations in other locations? If so, where? NAMES OF: G. Underwriter (name and contact person) - H. Corporate Counsel - I. Underwriter’s Counsel - 8. WHAT IS YOUR TARGET DATE FOR: A. Construction start - B. Construction completion - 9. ATTACHMENTS: A. Project description materials B. Financial feasibility letter C. Preliminary bond counsel opinion – as to tax exempt qualifications D. Initial filing fee per policy E. Indemnification Letter of Agreement (Part VI) The applicant further states that it has been furnished a copy of the City of Corcoran’s Conduit Debt Policy and is aware of its content and agrees to be bound by its terms and the terms of the indemnification letter. APPLICANT: BY: DATE: For further information, contact: City of Corcoran City Administrator 8200 County Road 116 Corcoran, MN 55340 (763) 420.2288 STAFF REPORT Agenda Item: 7e. Council Meeting April 25, 2024 Prepared By Jay Tobin Topic City Council Devices Action Required Decision Summary The preparation and compiling of information for the regularly scheduled council meetings is a team effort. The operating environment demands flexibility and agility to respond to emerging changes and requirements, and present practices inhibit the ability to proactively and efficiently provide city council with updated information in the city council packets so that council members have needed access and time to review, analyze and consider that updated information. Shifting from hard-copy regular meeting packets to electronic packets accessed by iPad devices, allows for the most efficient and flexible delivery of information to council members as the latest information is just a click away. The cost of the iPad devices will be covered eliminating expenses of current process of printing and compiling information in packets and then delivering those packets (current production: $4,608.00 per year = $384 paper, $1,968 printing, $2,256 labor building packets). This cost only reflects regular council sessions and does NOT include packet cost/savings for Special Sessions or Work Sessions. Going paperless will positively impact the environment, as packets average more than 2,042 pages (4 reams of paper each meeting, more than 98 reams each year). Device will be a 10th Generation iPad, with Logitech Rugged Folio Protective Case with a smart connector and durable spill-proof keyboard, easy to provision and manage with MDM (Mobile Device Management) and offers a familiar end user experience. Financial/Budget • 10th Generation iPads = $429.00 ea (5 iPads = $2,145) • Logitech Rugged Keyboard Folio Case = $114.99 ea (5 cases = $574.95) • Total cost of five devices with cases = $2,719.95 Recommendation Staff recommend proceeding with the purchase of five 10th Generation iPads with cases at a cost of $2,719.95. Council Action 1. Authorize staff to proceed with the purchase of City Council Devices. 2. Decline purchase of City Council Devices. 3. Request staff to review other alternatives for city council packets. STAFF REPORT Agenda Item: 7f. Council Meeting April 25, 2024 Prepared By Jay Tobin Topic City Hall Customer Service Hours – Pilot Action Required Decision Summary Some city customers find it difficult to make it to city hall during present published work hours (Monday to Friday 8:00am to 4:00pm), and emerging workload demands under constrained timelines often leave city staff working past 4:00pm several days each week, thereby having completed their authorized 40 hours of work before Friday comes. In response to these staffing realities and customer service needs, staff proposes implementing a pilot program beginning on May 27, 2024, and continuing to September 6, 2024 (Memorial Day thru Labor Day), whereby City Hall customer service hours would be adjusted to 8:00am to 5:00pm Monday to Thursday and 8:00am to Noon on Fridays. This would increase opportunities for customers to engage with staff as needed for an extra hour in the early evening for four days each week. On Fridays we ensure there is someone at city hall’s front desk to field and answer questions, take notes/messages, and provide directions to customers as needed. Staff recommend approval of proposed City Hall Customer Service Hours - Pilot Financial/Budget N/A. Recommendation Staff recommend approval of proposed City Hall Customer Service Hours - Pilot Council Action 1. Approve City Hall Customer Service Hours – Pilot. 2. Decline proposed City Hall Customer Service Hours – Pilot. 3. Request staff to further review alternatives. STAFF REPORT Agenda Item: 7g. Council Meeting April 25, 2024 Prepared By Jay Tobin Topic Request to Hire Finance Manager Action Required Decision Summary On December 18, 2023, the City Council accepted Maggie Ung’s resignation (effective December 29, 2023) and authorized staff to begin the hiring process at the appropriate time. At that time, the city’s 2022 audit was still in process with Abdo and staff had to begin preparation for the 2023 audit and start the 2025 budget process. Recognizing that recruiting and on-boarding a new Finance Manager would delay progress and resolution on those significant tasks and increases risk with decreased managerial oversight of day-to-day financial operations, City Council approved a 6-month agreement with Abdo to serve as “Finance Manager”. Due to expeditious progress and resolutions on these significant tasks, the time is right to hire and on-board a new Finance Manager to have some overlap time before the end of the Abdo contract (June 31, 2024). The position recruitment closes on Monday, April 22, 2024, and staff have been conducting rolling interviews as applications come in – with the final interviews scheduled for Tuesday, April 23, 2024. The proposed top candidate will be sent to City Council on Wednesday April 24, 2024, to be included in the packet for decision at the meeting on April 25, 2024. Staff recommend approving the hiring of the recommended candidate for Finance Manager. Financial/Budget Critical impact on city financial operations. Recommendation Staff recommend approve hiring the recommended candidate for Finance Manager. Council Action 1. Approve hiring the recommended candidate for Finance Manager. 2. Decline hiring the recommended candidate for Finance Manager. 3. Direct staff to start recruitment over again. Page 1 of 8 STAFF REPORT Agenda Item 7h. City Council Meeting April 25, 2024 Prepared By Dwight Klingbeil Topic Scharber Garage CUP (PID 31-119-23-14-0009) (City File No. 24-005) Action Required Decision 1.Application Request James Scharber, the applicant, requests approval of a conditional use permit (CUP) for a garage with a sidewall height of greater than 10’ located in the side yard for his property at 6650 Pioneer Trail. 2.Planning Commission Review The Planning Commission held a public hearing on this item at their April 4, 2024, meeting. No public comments were received. The Planning Commission unanimously (3-0; Commissioner Horn absent) recommended approval of the application and the resolution as drafted. 3.Context Zoning and Land Use The proposed property is guided for Rural/Ag Residential and zoned Rural Residential (RR). The property has an existing single-family home with an attached garage. The property is outside of the Metropolitan Urban Service Area (MUSA). Surrounding Properties The properties to the north, east, and west are guided for Rural/Ag Residential, within the RR district, and outside of the MUSA. The property to the south is guided for light industrial, is within the UR district, and is within the MUSA. The two properties to the east are currently used for residential uses, and all other surrounding properties are currently used for agricultural/residential uses. Figure 1 Site Location Page 2 of 8 Natural Characteristics of the Site The 2040 Comprehensive Plan’s Natural Resource Inventory Areas map does not identify natural communities within the property. According to the Hennepin County Natural Resources Map, there are no wetlands or creeks present on the property. The survey provided indicates a landscaped area with trees planted in the northwest corner of the property, along the north property line, as well as a wooded area in the northeast corner of the property. These areas will not be impacted by the proposed CUP. 4. Analysis Planning staff coordinated review of the request for consistency with the Comprehensive Plan, Zoning Ordinance, City Code requirements, and City policies. The City Engineer’s comments are incorporated into this staff report. The detailed comments are included in the attached Engineering Memo, and the approval conditions require compliance with the Memo. The City’s discretion in approving or denying a CUP is limited to whether the proposed request meets the standards outlined in the City Code. If it meets these standards, the City must approve the CUP. I.Accessory Structure CUP The applicant proposes to construct a detached garage of 1530.67 square feet within their side yard on a 2.13-acre parcel. Location and Setbacks The structure is proposed to be placed in the side yard which is allowed. The garage meets the 10’ minimum separation from the residence. The structure is closest to the side property line to the east where a 20’ setback is required. The proposed placement meets this requirement and far exceeds the front and rear setbacks (50’ and 15’ respectively). Size Section 1030.020 of the Zoning Ordinance allows an accessory building footprint of 1,531 square feet for a lot of this size. The applicant is Figure 2 Site Plan Page 3 of 8 proposing a structure of 1,530.67 square feet. This meets the allowed accessory footprint for a lot of this size. Additionally, there are also two existing sheds and one attached garage on the property. Under Section 1030.020 Subd. 4, the first 1000 square feet of attached accessory structure space and one detached accessory structure of less than 200 square feet are exempt from the maximum allowed footprint of 1,531 square feet. The attached garage is roughly 543.66 square feet and is not counted toward the allowed footprint. There are two detached sheds in the backyard, one 89.25 square feet, and one 114.84 square feet. The applicant plans to remove one of the sheds, which would allow the remaining shed to be exempt from the allowed footprint calculation. A condition of approval in the draft resolution is a requirement that one of the sheds must be removed from the site within 30 days of completion of the new accessory building. Additionally, the ground must be stabilized and reseeded. Staff recommends the applicant be required to submit an additional $1,000 to be held in escrow as a financial guarantee to ensure removal of the shed. The escrow will be refunded upon removal of the building. Building Height The building is located in the side yard and is limited to a maximum sidewall height of 10’. The applicant requests a sidewall height of 16’ to accommodate a 14’ overhead door, which may be granted through a CUP. The building has a total height of 22.5’ and does not exceed the 35’ height limit for the RR district. Page 4 of 8 Figure 3 Front Elevation Architectural Standards The plans show a typical detached garage with the use of pre-finished steel walls and roof. The exterior of the building also includes a 36” steel wainscot to provide more architectural interest to the building façade. The front elevation illustrates one 14-foot overhead door, and one 10-foot overhead door. The other elevations incorporate a service door on the west elevation, and the 36” wainscot wrapping around the entirety of the building. Section 1030.020, Subd. 6 and Section 1060.050, Subd. 1(D) of the City Code allows metal siding and/or roofing on Accessory Structures via a Certificate of Compliance, provided they meet the standards adopted by the Minnesota State Building Code and have been treated with a factory applied color coating system that protects against any fading or degradation. Staff did not have any concerns with the materials proposed by the applicant. The Zoning Ordinance requires eaves (i.e., the underside or soffits on the side) and overhangs (i.e., the edge extending over the front and rear elevations) of at least 12” for buildings with a sidewall height of 12’. The plans show eaves of 24” and overhangs of 12”. Page 5 of 8 Figure 4 Cross Section Grading and Drainage The submitted survey shows a relatively flat site, with a very gradual slope down from the house in all directions. The applicant is proposing to shape the grading around the proposed structure to allow water drainage to the north, east, and southwest. The Engineering Memo notes that the improvements do not affect wetlands and that the final grading plan will be reviewed when the applicant submits their building permit. Conditional Use Permit Standards The applicant requests a CUP to exceed the maximum sidewall height as allowed by Section 1030.020, Subd. 5(D). This provision in City Code allows any building to exceed the allowable building height with a CUP. In order to grant a CUP, the following standards must be met: 1. The proposed use shall be in conformance with all City regulations. Page 6 of 8 The proposed use is in conformance with the City regulations. The proposed improvements meet setbacks, the accessory structure footprint, architectural requirements, and the requirements of the Rural Residential zoning district. A condition of approval included in the draft resolution is that the structure cannot be used for commercial use without a separate approval for a home occupation, nor can it be used as a living space without separate approval of an administrative permit for an accessory dwelling unit. 2. A certificate of survey shall be required that identifies all existing structures on site, including buildings, septic sites, and wells. In addition, the survey shall include the proposed structure, flood plain, wetlands, and any recorded easements. The applicant submitted a certificate of survey and site plan that show the required features. 3. Applicable criteria as outlined in Section 1070.020 (Conditional Use Permits) of the Corcoran Zoning Ordinance. Staff finds that the taller building height would comply with the standards as follows: a. Compliance with and effect upon the Comprehensive Plan, including public facilities and capital improvement plans. The proposed taller building has no impact on the Comprehensive Plan. b. The establishment, maintenance, or operation of the conditional use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals, or comfort. The CUP for the taller building would not be detrimental to or endanger the public health, safety, morals, or comfort of the surrounding neighborhood. The building would be below the 35’ maximum building height allowed for principal buildings in the RR district. The building would meet or exceed all setback requirements for the RR district. c. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. Assuming the recommended conditions of approval are adopted, staff does not find reason to believe the CUP for the taller building would be injurious to the use and enjoyment of the surrounding properties for the purposes already Page 7 of 8 permitted, nor substantially diminish and impair property values within the neighborhood. The proposed building is below the maximum building height and exceeds all required setbacks. d. The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. The surrounding properties are used for a mix of residential and agricultural uses. The proposed building does not preclude improvement or further development of the surrounding properties. e. Adequate public facilities and services are available or can be reasonably provided to accommodate the proposed use. Adequate public facilities are available to accommodate the proposed use. The taller building will not impact the demand for services. f. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. If the CUP is approved with the conditions of approval as recommended by staff, the use will comply with the district regulations for the RR zoning district. g. The conditional use and site conform to performance standards as specified by this Chapter. If the CUP is approved with the conditions of approval as recommended by staff, the use will comply with the performance standards for accessory structures. 4. The building materials standards required by this Section have been met. As noted previously, the applicant proposes to use pre-finished metal wall panels and pre-finished metal roof panels. Section 1060.050 Subd. 1(D) of the Zoning Ordinance allows metal siding and/or roofing provided they meet the Minnesota State Building Code standards and are treated with a factory applied color coating system that protects against fading. There building materials standards are satisfied. 5. The proposed building will be compatible with surrounding land uses. The proposed use is compatible with the surrounding land uses. Page 8 of 8 5.Recommendation Staff recommend approval of the draft resolution approving the CUP for a detached garage exceeding a sidewall height of 10’ in the side yard. Attachments: 1.Resolution 2024-39 Approving the CUP 2.Engineering Memo dated March 12, 2024 3.Applicant Narrative 4.Site Plan 5.Building Plans Memo To: Kevin Mattson, PE Public Works Director From: Kent Torve, PE City Engineer Project: Scharber CUP Date: March 12, 2024 Exhibit: This review is based on the following document: • Certificate of Survey for James Scharber at 6650 Pioneer Trail by Meyer-Rohlin Land Services dated 09/06/2023 Comments: • The improvements do not affect wetlands. • Final grading plan will be reviewed with the building permit. End of Memo CUP ApplicaƟon WriƩen NarraƟve a) The CUP is being requested for an excepƟon to the sidewall height restricƟons on Accessory Structures as well to allow for a metal roof. This will be in my side yard and will have 16’ sidewalls to allow for a 14’ overhead door. b) None c) 32’ x 48’ pole shed with 16’ sidewalls. It will have a metal roof and sidewalls. It will have a 4” poured concrete floor. It will have two overhead doors, one is a 10’x10’ and the other 12’x14’ on the gable end facing south towards Pioneer Trail. It will have one walkout door facing west towards the exisƟng house. d) Storage e) None, not a business. f) None, not a business. g) None, not a business. h) None, not a business. i) None j) None known k) None l) None m) None (reserved for recording information) DEVELOPMENT CONTRACT (Developer Installed Improvements) RED BARN PET RETREAT This DEVELOPMENT CONTRACT (this “Contract”) dated ____________________, 2022, is entered into by and between the CITY OF CORCORAN, a Minnesota municipal corporation (the “City”), and Daniel Benjamin (the “Developer”) and shall be effective upon full execution by the City and the Developer. The City and the Developer are sometimes collectively referred to herein as the “parties” or each a “party.” 1. REQUEST FOR PLAT APPROVAL. The Developer has asked the City to approve a plat for Red Barn Pet Retreat (referred to in this Contract as the "plat"). The land is situated in the County of Hennepin, State of Minnesota, and is legally described in the attached Exhibit A (the “Subject Property”). 2. CONDITIONS OF PLAT APPROVAL. The Developer shall enter into this Contract, furnish the security required by it, and record the plat upon City approval with the County Recorder or Registrar of Titles. 3. RIGHT TO PROCEED. Unless separate written approval has been given by the City, within the plat or land to be platted, the Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this agreement has been fully executed by both parties and filed with the City Administrative Services Director, 2) the necessary security has been received by the City, 3) the plat, development contract and other associated documents have been recorded with the Hennepin County Recorder's Office and proof of recording has been provided to the City, and 4) the City has authorized the Developer to proceed, in writing. However, the Developer may be allowed to begin grading the site when items 1, 2 and 4 of the previous sentence have been satisfied. 4. PHASED DEVELOPMENT. If the plat is a phase of a multi-phased preliminary plat, the City may refuse to approve final plats of subsequent phases if the Developer has failed to fulfill all obligations in this Contract and the failure has not been remedied. Development of subsequent phases may not proceed until Development Contracts for such phases are approved by the City. Park charges and area charges for sewer and water referred to in this Contract are not being imposed on outlots, if any, in the plat that are designated in an approved preliminary plat for future subdivision into lots and blocks. Such charges will be calculated and imposed when the outlots are final platted into lots and blocks. Updated Attachment Item: 7i3. - 2 – 5. PRELIMINARY PLAT STATUS. If the plat is a phase of a multi-phased preliminary plat, the preliminary plat approval for all phases not final platted shall lapse and be void unless the initial phase is final platted into lots and blocks, not outlots, within two (2) years after preliminary plat approval. 6. CHANGES IN OFFICIAL CONTROLS. For two (2) years from the date of this Contract, no amendments to the City's Comprehensive Plan or official controls shall apply to or affect the use, development density, lot size, lot layout or dedications of the approved final plat unless required by state or federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Contract to the contrary, to the full extent permitted by state law, the City may require compliance with any amendments to the City's Comprehensive Plan, official controls, platting or dedication requirements enacted after the date of this Contract. Notwithstanding the provisions of this paragraph, in the event that changes to federal or state law prohibit or limit the City’s authority to collect the costs of off-site improvements for this project as contemplated in Section 9 herein and the parties do not mutually agree to remain bound to the terms contemplated in said Section 9, the City shall have the right to substitute off-site improvement cost collection provisions which are: 1) in compliance with applicable law; and 2) which result in reasonably comparable cost contribution from the Developer. 7. DEVELOPMENT PLANS. The plat shall be developed in accordance with the following plans. The plans shall not be attached to this Contract. If the plans vary from the written terms of this Contract, the written terms herein shall control. The plans are: Exhibit A – Legal Description Plan A – Final Plat, dated February 20, 2024 Plan B – Final Grading, Drainage, and Erosion Control Plan, dated February 20, 2024 Plan C – Final Sanitary Sewer, Watermain and Storm Sewer Plan, dated February 9, 2024 Plan D – Final Tree Preservation and Reforestation Plan, dated February 9, 2024 Plan E– Final Landscape Plan, dated February 9, 2024 Plan F – Final Wetland Buffer Establishment Plan, dated February 9, 2024 Plan G – Revised Preliminary Plat, dated February 9, 2024 8. IMPROVEMENTS. The Developer shall install and pay for, without limitation, all of the following improvements: •Streets •Sanitary Sewer •Watermain •Surface Water Facilities (pipe, ponds, rain gardens, etc.) •Grading and Erosion Control •Sidewalks/Trails •Street Lighting •Underground Utilities •Street Signs and Traffic Control Signs •Landscaping •Tree Preservation •Wetland Mitigation and Buffers •Monuments Required by Minnesota Statutes •Miscellaneous Facilities - 3 – In addition to the above-listed improvements, Developer shall be responsible for all other costs necessary to construct the improvements pursuant to the City-approved plans. The Developer shall submit plans which have been prepared by a competent registered professional engineer to the City for approval by the City Engineer or designee. The Developer may instruct its engineer to provide full-time field inspection personnel in order for the Developer's engineer to be able to certify that the construction work meets the approved City standards as a condition of City acceptance. In addition, the City may, at the City's discretion and at the Developer's expense, have one or more City inspectors and a soil engineer inspect the work on a full or part-time basis. The Developer, its contractors and subcontractors, shall follow all instructions received from the City's inspectors. The Developer and/or the Developer’s engineer shall provide for on-site project management. The Developer's engineer is responsible for design changes and contract administration between the Developer and the Developer's contractor. The Developer or his or her engineer shall schedule a pre- construction meeting at a mutually agreeable time at City Hall with all parties concerned, including the City staff, to review the program for the construction work. All labor and work shall be performed and completed in the best and most workmanlike manner and in strict conformance with the approved plans and City Engineering Design Standards. No deviations from the approved plans and Standards will be permitted unless authorized by the City Engineer or designee. The Developer agrees to furnish to the City a list of contractors being considered for retention by the Developer for the performance of the work required by the contract. The Developer shall not do any work or furnish any materials not covered by the plans and special conditions of this contract, for which reimbursement is expected from the City, unless such work is first approved in writing by the City Engineer or designee. The Developer shall be responsible for construction of all improvements in conformance with the approved plans, City Engineering Design Standards and Standard Details. 9. OFF-SITE PUBLIC IMPROVEMENTS. The Developer intends to make improvements to Stieg Road including the westbound right turn lane into the site as well as associated restriping of Stieg Road with this work. The Developer shall submit plans which have been prepared by a competent registered professional engineer to the City for approval by the City Engineer or designee. The Developer may instruct its engineer to provide full-time field inspection personnel in order for the Developer's engineer to be able to certify that the construction work meets the approved City standards as a condition of City acceptance. In addition, the City may, at the City's discretion and at the Developer's expense, have one or more City inspectors and a soil engineer inspect the work on a full or part-time basis. The Developer, its contractors and subcontractors, shall follow all instructions received from the City's inspectors. The Developer and/or the Developer’s engineer shall provide for on-site project management. The Developer's engineer is responsible for design changes and contract administration between the Developer and the Developer's contractor. The Developer or his or her engineer shall schedule a pre-construction meeting at a mutually agreeable time at City Hall with all parties concerned, including the City staff, to review the program for the construction work. All labor and work shall be performed and completed in the best and most workmanlike manner and in strict conformance with the approved plans and City Engineering Design Standards. No deviations from the approved plans and Standards will be permitted unless authorized by the City Engineer or - 4 – designee. The Developer agrees to furnish to the City a list of contractors being considered for retention by the Developer for the performance of the work required by the contract. The Developer shall not do any work or furnish any materials not covered by the plans and special conditions of this contract, for which reimbursement is expected from the City, unless such work is first approved in writing by the City Engineer or designee. The Developer shall be responsible for construction of all improvements in conformance with the approved plans, City Engineering Design Standards and Standard Details. 10. CONTRACTORS/SUBCONTRACTORS. City Council members, City employees, and City Planning Commission members, and corporations, partnerships, and other entities in which such individuals have greater than a 25% ownership interest or in which they are an officer or director may not act as contractors or subcontractors for the public improvements identified in Paragraph 8 above. 11. PERMITS. The Developer shall obtain or require its contractors and subcontractors to obtain all necessary permits, including but not limited to: •Hennepin County for County Road Access and Work in County Rights-of-Way •Minnesota Department of Health for Watermains/Wells •NPDES Permits •MPCA for Sanitary Sewer and Hazardous Material Removal and Disposal •City of Corcoran for Building Permits and Building Demolition •MCES for Sanitary Sewer Connections •Watershed Permits 12. TIME OF PERFORMANCE. The Developer shall install all required public improvements in this phase by June 30, 2025, with the exception of the final wear course of asphalt on streets. 13. LICENSE. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the plat to perform all work and inspections deemed appropriate by the City in conjunction with plat development. 14. CONSTRUCTION ACCESS. Haul routes for vehicles used in transport of materials shall be designated by the City Engineer. The City Engineer has discretion to change the designated haul routes at any time in event of unforeseen circumstances. This Agreement may be terminated and all work on the Subject Property may be halted by the City for Developer’s failure to use the designated haul routes or for any other violation of this Agreement. 15. GRADING PLAN. The plat shall be graded in accordance with the approved grading drainage and erosion control plan, Plan "B". The plan shall conform to City of Corcoran Engineering Design Standards. 16. EROSION CONTROL. Prior to initiating site grading, the erosion control plan, Plan B, shall be implemented by the Developer and inspected and approved by the City. Erosion control practices must comply with the Minnesota Pollution Control Agency’s Best Management Practices. The City may impose additional erosion control requirements which the City determines would be beneficial. The City is an MS4 City and all erosion control shall comply with the Corcoran City Code and the Corcoran Engineering Design Standards. No development, utility or street construction will be allowed and no - 5 – building permits will be issued unless the plat is in full compliance with the approved erosion control plan. Further, the City shall have the authority to stop work on the Subject Property and/or withhold additional building permits or certificates of occupancy in the event that the Developer fails to comply with the approved erosion control plan. 17. STREET MAINTENANCE DURING CONSTRUCTION. The Developer shall be responsible for all street maintenance until the streets affected by the project are accepted by the City. Warning signs shall be placed when hazards develop in streets to prevent the public from traveling on the same and to direct attention to detours. If and when streets become impassable, such streets shall be barricaded and closed. In the event residences are occupied prior to completing streets, the Developer shall maintain a smooth surface and provide proper surface drainage to ensure that the streets are passable to traffic and emergency vehicles. The Developer shall be responsible for keeping streets within and without the subdivision swept clean of dirt and debris that may spill, track, or wash onto the street from Developer’s operation. 18. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Contract and acceptance of the work by the City, the public improvements lying within public easements or right-of-way shall become City property. This provision shall not apply to private improvements (e.g., private retaining walls) which encroach upon public easement or right-of-way, and such encroachments shall be subject to any applicable and separate encroachment agreement. Prior to acceptance of the improvements by the City, the Developer must furnish the following affidavits: •Record Drawings •Certification from the Registered Land Surveyor that land corner monuments and wetland buffer signs have been installed according to the approved plans. •The warranty/performance financial guarantee 19. PARK DEDICATION. The Developer shall dedicate to the City a 10-foot trail easement along Stieg Road. No park dedication is granted for this on road trail easement. Park dedication shall be cash-in-lieu of land. The Developer shall satisfy the park dedication requirements Lot 1 by a cash contribution of $72,973.04. The charge was calculated in accordance with Section 955 of the City’s Subdivision Ordinance as follows: 12.44 acres x $5,866.00= $72,973.04. No park dedication has been collected for Outlot A. When Outlot A is platted as a lot, park dedication shall be due subject to the park dedication ordinance fees in place at the time of platting. 20. WATERMAIN / STORAGE TRUNK LINE AREA CHARGE (TLAC). This plat is subject to a watermain/storage trunk line area charge (TLAC) for Lot 1. The charge is calculated as follows: 10.97 net acres (based on pre-developable area) x $12,369.75 per acre (Watermain & Raw Water TLAC) = $135,696.16, and 10.97 net acres (based on pre-developable area) x $25,271.03 per acre (Treatment & Storage TLAC) = $277,223.20. Future phases shall be cash with the final plat for each future phase subject to the then-current rates. 21. WATER CONNECTION CHARGE. This plat is subject to a water connection charge calculated as follows: 14 units x $1,332.82 per unit = $18,659.48. The fees shall be paid at the time of building permit. Future development shall be cash at the time of issuance of each building permit at the then- current rates. - 6 – The developer will be responsible for payment of the then-current water connection charge set by the City of Maple Grove. 22. SANITARY SEWER TRUNK LINE AREA CHARGE (TLAC). This plat is subject to a sanitary sewer trunk line area charge (TLAC) for Lot 1. The charge is calculated as follows: The charge is calculated as follows: 10.97 net acres (based on pre-developable area) x $7,621.91 per acre = $$83,612.35. Future phases shall be cash with the final plat for each future phase subject to the then- current rates. The developer will also be responsible for payment of the then-current SAC fee set by the Metropolitan Council. 23.SANITARY SEWER CONNECTION CHARGE. This plat is subject to a sanitary sewer connection charge calculated as follows: 14 units x $1,318.40 per unit = $18,457.60. The fees shall be paid at the time of building permit. Future development shall be cash at the time of issuance of each building permit at the then-current rates. 24. CREDIT FOR INFRASTRUCTURE. The Developer is eligible for credit for oversizing of watermain where directed by the City. Eligible oversizing credits for onsite improvements will be determined by comparing the City Engineer’s estimated costs for required infrastructure against standard sewer construction project costs developed by the City Engineer for the minimum required line size and depth constructed in similar conditions. The City estimates that the credits shall be a total of $43,012.00 in water TLAC credits. 23.The Watermain & Raw Water TLAC = $135,696.16 - $43,012.00 (credits) = $ 92,684.16. 24.25.BUILDING PERMITS/CERTIFICATES OF OCCUPANCY. A. Prior to issuance of building permits other than the model home; utilities, curbing and one lift of bituminous shall be installed on public streets. B. Utilities shall be installed and reasonable access to the lot from a public street shall be provided prior to issuance of a model home permit. One model home will be allowed per product type (single family, twin home, townhome, etc.) per development and shall be on lots acceptable to the City. C. No sewer and water connection permits may be issued until the utilities are tested and approved by the City Engineer. D. The Developer shall comply with the City of Corcoran Engineering Design Standards. E. Prior to issuance of building permits, wetland buffer monuments shall be placed in accordance with the City’s zoning ordinance. Monument signs shall be purchased from the City. The land surveyor must certify that the wetland buffer signs have been installed in accordance with the approved plans. - 7 – F. Failure to fulfill any of the terms of this Contract by the Developer, including nonpayment of billings from the City, shall be grounds for denial of building permits, including lots sold to third parties, the halting of all work in the plat, and/or the denial of certificates of occupancy. G. If building permits are issued prior to the acceptance of public improvements, the Developer assumes all liability and costs resulting in delays in completion of public improvements and damage to public improvements caused by the City, Developer, their contractors, subcontractors, materialmen, employees, agents, or third parties. No sewer and water connection permits may be issued until the streets needed for access have been paved with a bituminous surface and the utilities are tested and approved by the City Engineer. 25.26.STREET REGULATORY SIGNS/TRAFFIC CONTROL SIGNS. Street name signs shall be installed by the Developer in accordance with the City of Corcoran Engineering Design Standards. The Developer shall install traffic control signs in accordance with the plan approved by the City Engineer and Minnesota Manual on Uniform Traffic Control Devices. All signs must be installed prior to final building inspection approval or earlier if necessary as determined by the City Engineer. 26.27.STREET LIGHT INSTALLATION AND OPERATION COSTS. The developer shall pay for and install all street lights. The street light shall be of a design approved by the City. The developer shall be responsible for street light operation and maintenance costs until such time as the City accepts the public street where the streetlights are located. After the acceptance, the City shall be responsible for all costs, subject to the street lighting policy. The costs of operation are dependent upon the operation costs for Wright Hennepin Electric under contract franchise with the City of Corcoran. 27.28.RESPONSIBILITY FOR COSTS. A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City in conjunction with the development of the plat, including but not limited to legal (including, without limitation, attorneys’ fees), planning, engineering and inspection expenses incurred in connection with approval and acceptance of the plat, the preparation of this Contract, review of construction plans and documents, and all costs and expenses incurred by the City in monitoring and inspecting development of the plat. The City may require Developer to post funds in an escrow account, at its discretion. In the event the cash escrow amount is insufficient, Developer shall post additional escrow funds as determined by the City Planner within ten (10) days of written demand. Failure to make payment of the additional escrow amount shall permit the City to supplement those amounts from any other sureties posted by Developer. B. The Developer shall hold the City and its officers, employees, and agents harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from plat approval and development. The Developer shall indemnify the City and its officers, employees, and agents for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including attorneys' fees. C. The Developer shall reimburse the City for costs incurred in the enforcement of this Contract, including engineering and attorneys' fees. - 8 – D. The Developer shall pay, or cause to be paid when due, and in any event before any penalty is attached, all special assessments referred to in this contract. This is a personal obligation of the Developer and shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it. E. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Contract within thirty (30) days after receipt. Bills not paid within thirty (30) days shall accrue interest at the rate of eight percent (8%) per year. Further, the City shall have the right to access Developer’s posted security to obtain reimbursement for unpaid invoiced amounts. Should Developer’s security be insufficient to cover any amounts owed to the City and unpaid after invoicing, the City may assess such amounts against the Subject Property. Developer, on behalf of itself and it successors and assigns, hereby waives any assessment notice requirements and any right to appeal such assessment pursuant to Minnesota Statute 429. F. In addition to the charges and special assessments referred to herein, other charges and special assessments may be imposed such as but not limited to sewer availability charges ("SAC"), City water connection charges, City sewer connection charges, and building permit fees. 28.29.SPECIAL PROVISIONS. The following special provisions shall apply to plat development: A. Compliance with the conditions of the original approvals, including the Preliminary Plat (Resolution 2023-84), Site Plan/Conditional Use (Resolution 2023-85), Variance (Resolution 2024-37) and Final Plat approval (Resolution 2024-38) is required. B. Before the City signs the final plat, the Developer shall convey the Park to the City by warranty deed, free and clear of any and all encumbrances. Before the City signs the final plat, the developer shall convey the required trail easements to the City in a form satisfactory to the City. C. The Developer shall post a $200.00 security for the final placement of interior subdivision iron monuments at property corners. The security was calculated as follows: 2 lots at $100.00 per lot. The security will be held by the City until the Developer's land surveyor certifies that all irons have been set following site grading and utility and street construction. In addition, the certificate of survey must also include a certification that all irons for a specific lot have either been found or set prior to the issuance of a building permit for that lot. D. The Developer must obtain a sign permit from the City Building Official prior to installation of any subdivision identification signs. E. The Developer shall include the “City of Corcoran’s Standard Detail” (all applicable sections) in the contract documents of their improvement project. 29.30.MISCELLANEOUS. A. The Developer may not assign this Contract without the written permission of the City Council. The Developer's obligation hereunder shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it. Notwithstanding anything herein to the contrary, in conjunction with a sale of the entire land, the Developer may, without the consent of the City, assign this Contract to a limited liability company or other entity in - 9 – which the Developer or an affiliate thereof has a controlling membership or other controlling ownership interest, provided that such assignee assumes in writing the obligations of Developer under this Contract and all posted security correspondingly secures the performance of the assignee. B. Certain retaining walls will require a Building Permit. Retaining walls that require a building permit shall be constructed in accordance with plans and specifications prepared by a structural or geotechnical engineer licensed by the State of Minnesota. Following construction, a certification signed by the design engineer shall be filed with the Building Official evidencing that the retaining wall was constructed in accordance with the approved plans and specifications. All retaining walls identified on the development plans or by special conditions referred to in this Contract shall be constructed before any other building permit is issued for a lot on which a retaining wall is required to be built. C. Appropriate legal documents including, but not limited to, those regarding Homeowner Association documents, conservation easements, covenants and restrictions, as approved by the City Attorney, shall be filed with the Final Plat. D. Third parties shall have no recourse against the City under this Contract. E. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Contract is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Contract. F. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Contract. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Contract shall not be a waiver or release. G. This Contract shall run with the land and may be recorded against the title to the property. The Developer covenants with the City, its successors and assigns, that the Developer has fee title to the property being final platted and/or has obtained consents to this Contract, in the form attached hereto, from all parties who have an interest in the property; that there are no unrecorded interests in the property being final platted; and that the Developer will indemnify and hold the City harmless for failure to fulfill any of the foregoing covenants. H. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. I. The Developer represents to the City that the plat complies with all city, county, metropolitan, state, and federal laws and regulations, including but not limited to: subdivision ordinances, zoning ordinances, and environmental regulations. If the City determines that the plat does not comply, the City may, at its option, refuse to allow construction or development work in the plat - 10 – until the Developer does comply. Upon the City’s demand, the Developer shall cease work until there is compliance. J. The Contract may be executed in any number of counterparts, each of which shall be deemed to be an original. K. The laws of the State of Minnesota shall govern all issues relating to this Contract and any action brought to enforce rights or obligations herein shall be brought in Hennepin County, Minnesota. L. All exhibits, plan documents, City approval documents, and City planning or engineering memos referenced herein are hereby incorporated into and shall become a part of this Contract as if attached hereto. M. Upon completion of construction, the Developer shall provide the City with as-built records of all soil corrections and utility infrastructure installations made by the Developer on the Subject Property or within any affected public right-of-way. N. Upon completion of installation of the same (as applicable), any sanitary sewer installed on the Subject Property shall be televised at the Developer’s expense and the Developer shall submit a recording of the same to the City for the City’s records. O. The Developer shall install railings adjacent to slopes on the Subject Property in compliance with the building code, as determined by the Building Official. 30.31.DEVELOPER’S DEFAULT. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as determined by the City, is first given notice of the work in default, not less than 48 hours in advance. This Contract is a license for the City to act, and it shall not be necessary for the City to seek a court order for permission to enter the Subject Property. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part to the Subject Property and the Developer, on behalf of itself and its successors and assigns, hereby waives any right to appeal said assessment. 31.32.WARRANTY/PERFORMANCE GUARANTEE. The Developer warrants all improvements required to be constructed by it pursuant to this Contract against poor material and faulty workmanship. The Developer shall submit either 1) a warranty/maintenance bond for 100% of the cost of the improvement, or 2) a letter of credit or performance bond for twenty-five percent (25%) of the amount of the original cost of the improvements. A. The required warranty period for materials and workmanship for the utility contractor installing public sewer and water mains shall be two (2) years from the date of final written City acceptance of the work. B. The required warranty period for all work relating to street construction, including concrete curb and gutter, sidewalks and trails, materials and equipment shall be subject to one (1) year from the date of final written acceptance, unless the wear course is placed during the same construction season as the bituminous base course. In those instances, the Developer shall guarantee all work, including street construction, concrete curb and gutter, sidewalks and trails, material and equipment for a period of two (2) years from the date of final written City acceptance of the work. - 11 – C. The required warranty period for sod, trees, and landscaping is one full growing season following installation. Following construction, a certification signed by the design landscape architect shall be filed with the City evidencing that the sod, trees, and landscaping was installed in accordance with the approved plans and specifications. D. The required warranty period for wetland buffer planting establishment is three (3) full growing seasons following installation. Following installation, a certification signed by the design landscape architect shall be filed with the City evidencing that wetland buffer vegetation establishment was installed in accordance with the approved plans and specifications. 32.33.SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the terms of this contract, payment of special assessments, payment of the costs of all public improvements, and construction of all public improvements, the Developer shall furnish the City with a letter of credit, in a form acceptable to the City, from a bank, cash escrow or a combination cash escrow and Letter of Credit ("security") for $1,167,137.64, which represents 100 percent of the estimated cost of the Improvements. The letter of credit shall include an automatic renewal clause. The letter of credit shall guarantee to the City the construction and satisfactory completion of all items to be completed by the developer; that the letter of credit shall be reduced from time to time as work is performed and accepted in a satisfactory manner; that the City Engineer may reduce the letter of credit to the amount reasonably estimated by the City Engineer to be necessary to cover the remaining construction obligations; however, the letter of credit shall not be reduced below the amount estimated by the City to cover all obligations of development including payment of costs and expenses incurred by the City for legal, engineering, planning and any other costs until a maintenance bond for period of one year, satisfactory to the City Attorney and the City Engineer has been provided by the Developer or its subcontractor. - 12 – The amount of the security was calculated as follows: ESTIMATED COSTS ITEM City Project (1)Developer Installed (2)Total Sanitary Sewer System $27,918.00 $27,918.00 Watermain System $197,580.00 $197,580.00 Stormwater System $136,150.00 $136,150.00 Street Construction $434,825.00 $434,825.00 Street Lighting $- Grading/Erosion Control $210,910.00 $210,910.00 Landscaping/Tree Preservation $69,800.00 $69,800.00 Wetland Buffer Establishment $1,800.00 $1,800.00 Installing Wetland Buffer Monuments* $1,500.00 $1,500.00 Setting Iron Monuments $200.00 $200.00 SUB-TOTAL:$1,080,683.00 $1,080,683.00 City Design, Inspection and Administration (8%) $86,454.64 $86,454.64 Total: $1,167,137.64 $1,167,137.64 Total Project Cost $1,167,137.64 (1) Public Improvement/City Project. City to own and maintain after development complete. (2) Developer Installed Public Improvements. City to own and maintain after development complete. This breakdown is for historical reference; it is not a restriction on the use of the security. If a letter of credit is used to post any portion of the security, the bank shall be subject to the approval of the City Administrator. The City may draw down the security, without notice, for any violation of the terms of this Contract or upon receipt of notice that the security will be cancelled or otherwise lapse prior to the end of the required term and no City- approved replacement security has been provided. If the required public improvements are not completed at least 30 days prior to the expiration of the security, the City may also draw it down. If the security is drawn down, the proceeds shall be used to cure the default. Upon receipt of proof satisfactory to the City Engineer or designee that work has been completed and financial obligations to the City have been satisfied, with City Engineer or designee approval the security may be reduced from time to time by 75% of the financial obligations that have been satisfied. Twenty-five percent (25%) of the public improvement and landscaping amounts certified by the Developer's engineer shall be retained as security until: (1) all improvements have been completed; (2) iron monuments for lot corners have been installed; (3) all financial obligations to the City, both actual and anticipated, have been satisfied; (4) the required "record" plans have been received by the City; (5) a warranty security is provided; and (6) the public improvements are accepted by the City. 33.34.INSURANCE REQUIREMENTS. Developer shall take out and maintain or cause to be taken out and maintained until six months after the City’s acceptance of the public improvements: - 13 – A. Commercial general liability insurance (including operations, contingent liability, operations of subcontractors, competed operations and contractual liability insurance) together with an Owner’s Contractor’s Policy with limits against bodily injury, including death, and property damage (to include, but not be limited to damages caused by erosion or flooding) which may arise out of Developer’s work or the work of any of its subcontractors. B. Limits for bodily injury or death shall not be less than $750,000.00 for one person and $1,500,000.00 for each occurrence; limits for property damage shall not be less than $2,000,000.00 for each occurrence. C. Worker’s compensation insurance, with statutory coverage, if applicable. D. Developer shall file a Certificate of Insurance with the City Administrator prior to commencing site grading. The City and the City Engineer shall be named as Additional Insureds on a primary and non-contributory basis on the Certificate. The Certificate shall be modified to bear the following language: Should any of the above policies be canceled, materially changed, or not renewed before the expiration date thereof, the issuing company shall give thirty (30) days written notice of the same to the Certificate Holder. In the event of cancellation due to non-payment, ten (10) day’s written notice shall be given to the Certificate Holder. Developer shall be responsible for providing the above language to its insurer. The City does not warranty that these amounts will be sufficient to cover all Developer liability related to the work on the Subject Property and Developer shall be responsible for conducting its own analysis of the appropriate levels of coverage. 34.35.SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash requirements under this Contract which must be furnished to the City at the time of final plat approval: Watermain & Raw Water Trunk line area charge (TLAC)$$92,684.16 135,696.16 Water Treatment & Storage Trunk line area charge (TLAC)$277,223.20 Sanitary Sewer Trunk line area charge (TLAC)$83,612.35 Park Dedication $72,973.04 Engineering Escrow $ 30,000.00 TOTAL CASH REQUIREMENTS LEVIED:$$556,492.75 599,504.75 - 14 – 35.36.NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the following address: _______________________________ _______________________________ _______________________________ Notices to the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail in care of the City Administrator at the following address: Corcoran City Hall, 8200 County Road 116, Corcoran, MN 55340. The Developer shall notify the City within five (5) days of change of address. [Signatures on pages to follow] CITY OF CORCORAN: BY: ______________________________________ Tom McKee, Mayor (SEAL) AND _____________________________________ Jay Tobin, City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _______ day of ________________, 20____, by Tom McKee and by Jay Tobin, the Mayor and City Administrator of the City of Corcoran, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ______________________________________ NOTARY PUBLIC DEVELOPER: By: ______________________________________ Its: ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ________ day of ________________, 20____, by __________________________________ the ____________________________________ of ______________________________________ on its behalf. ______________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 EXHIBIT A (the “Subject Property”) Existing Legal Description Outlot A, BELLWETHER 2ND ADDITION, Hennepin County, Minnesota. FEE OWNER CONSENT TO DEVELOPMENT CONTRACT _______________________________________________________, fee owners of all or part of the Subject Property, the development of which is governed by the foregoing Development Contract, affirm and consent to the provisions thereof and agree to be bound by the provisions as the same may apply to that portion of the Subject Property owned by them. Fee Owners further consent to the recording of the Agreement against the Subject Property. Dated this _____ day of ____________, 2_____. ______________________________________ ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of _____________, 2____, by ______________________________________________________. ________________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 MORTGAGEE CONSENT TO DEVELOPMENT CONTRACT _______________________________________________________, which holds a mortgage on the Subject Property, the development of which is governed by the foregoing Development Contract, agrees that the Development Contract shall remain in full force and effect even if it forecloses on its mortgage. Dated this _____ day of ____________, 2_____. ______________________________________ ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of ________________, 2_____, by __________________________________________________________________________. ________________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 CONTRACT PURCHASER CONSENT TO DEVELOPMENT CONTRACT _______________________________________________________________, which/who has a contract purchaser's interest in all or part of the subject property, the development of which is governed by the foregoing Development Contract, hereby affirms and consents to the provisions thereof and agrees to be bound by the provisions as the same may apply to that portion of the Subject Property in which there is a contract purchaser's interest. Dated this _____ day of ____________, 2_____. ______________________________________ ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of ________________, 2____, by ____________________________________________________________________________. ________________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 Page 1 of 5 STAFF REPORT Agenda Item: 7i. City Council Meeting April 25, 2024 Prepared By Kendra Lindahl, AICP Topic Final Plat/Development Contract and Variance from Municipal Water Requirement for Red Barn Pet Retreat (PID 01-119-23-44-0045) (city file no. 24-007) Action Required Approval Review Deadline: May 12, 2024 1. Request The applicant, RAM General Contracting, Inc., is requesting approval of a variance to allow development of the parcel within the Municipal Urban Service Area (MUSA) in advance of municipal water being available to serve the property and final plat for “Red Barn Pet Retreat.” 2. Planning Commission Review The Planning Commission reviewed the variance request at their April 4, 2024 meeting. There was no one present to speak on the item. The Commission voted 3-0 to recommend approval of the variance. The final plat application requires City Council review only. 3. Background RAM General Contracting, Inc. submitted the variance on behalf of Daniel Benjamin, who has a purchase agreement for the property. Mr. Benjamin would own and operate the Red Barn Pet Retreat on this property. The goal of this application is to expand his existing pet daycare and boarding business that operates out of his home west of this parcel (19520 Stieg Road) by adding this as a second location. A sketch plan for this proposal was reviewed by the Council on December 22, 2022, and feedback was provided to the applicant as they considered their options to move forward with a formal application. The City Council approved a request for a comprehensive plan amendment (CPA), rezoning, preliminary plat, conditional use permit (CUP) and site plan on this site on September 28, 2023. Page 2 of 5 4. Context Zoning and Land Use The property is guided Commercial in the 2040 Comprehensive Plan and zoned Community Commercial (C-2). The subject property was platted as Outlot A, Bellwether 2nd Addition. This part of a larger parcel that was sold to Pulte, but the original landowners retained this 14.89-acre parcel. Surrounding Properties The property to the north is Nelson International, guided Light Industrial and zoned I-1. The properties to the west are guided as Low Density Residential and zoned Planned Unit Development (PUD) for Bellwether. The property to the south is guided Commercial and zoned Community Commercial (C-2). The residential properties to the east are in the City of Maple Grove. Natural Characteristics of the Site The 2040 Comprehensive Plan’s Natural Resource Inventory Areas map reflects savanna/pasture upland on the site. This plant community is not considered a high-quality natural community. The wetland delineation completed in 2018 for Bellwether included this property. There is a small portion of a DNR protected wetland located in the northwest corner of the property and a larger DNR protected wetland located within the mid-east portion of the parcel (as indicated in purple in the image to the right). There is a small, low-quality wetland located along the north property line and a larger high-quality wetland located along the west property boundary. 5. Analysis Staff has reviewed the application for consistency with the Comprehensive Plan, Zoning Ordinance and City Code requirements, as well as City policies. The City Engineer’s comments are incorporated into this staff report and the detailed comments are included in the attached memo. A.Level of City Discretion in Decision Making The City has a higher level of discretion with a variance because the burden of proof is on the applicant to show that the variance standards have been met. Figure 1 - Natural Resources Inventory Map Figure 2 - County wetland map Page 3 of 5 The City’s discretion in approving a final plat is limited to whether the proposed plat meets the standards outlined in the City’s Subdivision and Zoning Ordinance. If it meets these standards, the City must approve the final plat. B. Consistency with Ordinance Standards Variance for Municipal Services Requirement The applicant has requested a variance from the requirement in Section 1040.110, Subd. 1 of the Zoning Ordinance that new development in the C-2 district will be allowed only when a full range of municipal services and facilities are available to serve the area. There are existing trunk sanitary sewer lines that run through the northwest corner of the development and along Stieg Road. The applicant will connect to the sewer stubs provided for the lot along Stieg Rd. A 12” trunk watermain line is available along the northern property line and a water stub is provided at Stieg Road. To accommodate the future development plan, the watermain must be looped through the site. However, the City water treatment plan and water tower are currently under construction. The anticipated timeline for Corcoran’s water supply system to be operational is the end of 2024, but this date is subject to change. Until then, the applicant will be responsible for providing their own water supply and fire suppression system. The plans do show a private well and fire suppression system which would be used until connection to the City water system is available. The applicant’s construction timeline from start to finish is expected to be approximately 20 weeks with an anticipated Fall 2024 opening. The private well and fire suppression system would only be used until the City water is available. A. There are practical difficulties in complying with the zoning ordinance. New development within the MUSA shall only be allowed when a full range of municipal services and facilities are available to serve the area. The site is in the current stage of the Comprehensive Plan 2040 Staging Plan map, but the municipal water system will not be available until the end of 2024 (or early 2025). Failure to grant the variance would prohibit the applicant from beginning construction until the water system is available, which would delay construction until spring 2025. B. That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and were not created by the landowner. The conditions upon which the petition is based is unique to this property. The applicant is not able to connect to the Maple Grove water system as the adjacent Page 4 of 5 residential properties were and the City water system will not be available to connect to until late this year. This is a temporary condition, and the site will connect to the City water system as soon as the system is available. C. That the granting of the variation will not alter the essential character of the locality. The granting of the variation will not alter the essential character of the locality. The property is guided and zoned commercial, which will allow this use. The variance would simply allow the applicant to begin construction this year rather than waiting until the city water system is online. The City requires access to a water supply as a condition of building permit and the applicant has provided a temporary means for water. D. The proposed variance would be in harmony with the general purposes and intent of the ordinance. The variance will be in harmony with the general purpose and intent of the C-2 district, which is to provide for the establishment these type of service commercial uses. While this development is proposed without municipal water services available to the site at the time construction would begin, such services are expected to be available within one year. The development would be required to connect to municipal services once they become available. E. The variance is consistent with the Comprehensive Plan. The variance would allow for the development of the site in a manner that is consistent with the commercial uses anticipated in the Comprehensive Plan. F. The City may impose conditions on the variance to address the impact of the variance. Staff has included a condition that when municipal sewer and water are available to the site the applicant will be required to connect the facility to those services. Final Plat The applicant is requesting approval of a final plat for one lot and one outlot. The final plat is consistent with the approved preliminary plat. Park dedication fees are due for Lot 1 and park dedication for Outlot A is due when the outlot is final platted. A 60-foot right-of-way is being dedicated for a future public street. The street is not planned to be built at this time but will be constructed with a future final plat. In the interim, the City will enter into a license agreement to allow the Red Barn Pet Retreat to Page 5 of 5 have a private driveway in the public right-of-way (similar to that that allowed on the Nelson project to the north). The curb cut width shall comply with City engineering standards. Summary Staff has reviewed the plans with the applicable standards outlined in the Comprehensive Plan and Zoning Ordinance and finds that the final plat standards and the variance standards have been met. However, if the City Council finds that the variance standards have not been met, they should move to deny the requested variance. 6. Recommendation Move to adopt the following: 1. Resolution 2024-37 approving Variance, as recommended by the Planning Commission and 2. Resolution 2024-38 approving the final plat and development contract. Attachments 1. Resolution 2024-37 Approving Variance 2. Resolution 2024-38 Approving Final Plat and Development Contract 3. Development Contract 4. Site Location Map 5. City Engineer Memo dated March 26, 2024 6. City Engineer Stormwater Memo dated March 19, 2024 7. Public Safety memo dated March 6, 2024 8. Applicant Narrative received February 20, 2024 9. Civil Plans dated February 20, 2024 10. Preliminary Plat dated February 9, 2024 11. Final Plat received February 20, 2024 City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-37 Page 1 of 3 Motion By: Seconded By: APPROVING A VARIANCE FOR RED BARN PET RETREAT (PID 01-119-23-44-0045) (CITY FILE NO. 24-007) WHEREAS, RAM General Contracting, Inc. (the “applicant”), is requesting approval of a variance to allow development of the property in advance of municipal water being available for the property legally described as follows: See Exhibit A WHEREAS, the Planning Commission has reviewed the request at a duly called public meeting and recommends approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request, subject to the following findings and conditions: 1.The requested variance from the Municipal Services requirement is approved based on the following findings: a.There are practical difficulties in complying with the zoning ordinance. New development within the MUSA shall only be allowed when a full range of municipal services and facilities are available to serve the area. The site is located in the current stage of the Comprehensive Plan 2040 Staging Plan map, but the municipal water system will not be available until the end of 2024 (or early 2025). Failure to grant the variance would prohibit the applicant from beginning construction until the water system is available, which would delay construction until spring 2025. b.That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and were not created by the landowner. The conditions upon which the petition is based is unique to this property. The applicant is not able to connect to the Maple Grove water system as the adjacent residential properties were and the City water system will not be available to connect to until late this year. This is a temporary condition, and the site will connect to the City water system as soon as the system is available. c.That the granting of the variation will not alter the essential character of the locality. The property is guided and zoned commercial, which will allow this use. The variance would simply allow the applicant to begin construction this year rather than waiting until the city water system is online. The City requires access to a water supply as a condition of building permit and the applicant has provided a temporary means for water. d.The proposed variance would be in harmony with the general purposes and intent of the C-2 district, which is to provide for the establishment these type of service commercial uses. While this development is proposed without municipal water services available to the site at the time construction would begin, such services are expected to be available Agenda Item Attachment: 7i1. City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-37 Page 2 of 3 within one year. The development would be required to connect to municipal services once they become available. e.The variance is consistent with the Comprehensive Plan. The variance would allow for the development of the site in a manner that is consistent with the commercial uses anticipated in the Comprehensive Plan f.The applicant shall be required to connect the site to municipal sewer and water when those services are available to the site and pay all applicable charges and fees as required by Chapter 51 of the City Code. The fees shall be outlined in the development contract that will be approved with “Red Barn Pet Retreat” final plat. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 25th day of April, 2024. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-37 Page 3 of 3 Exhibit A Outlot A, BELLWETHER 2ND ADDITION, Hennepin County, Minnesota. City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-38 Page 1 of 4 Motion By: Seconded By: APPROVING FINAL PLAT AND DEVELOPMENT CONTRACT FOR “RED BARN PET RETREAT” (PID 01-119-23-44-0045) (CITY FILE NO. 24-007) WHEREAS, RAM General Contracting, Inc. (the “applicant”), is requesting approval of a final plat for “Red Barn Pet Retreat” to create one lot and one outlot on the property legally described as: See Attachment A FURTHER, that the development contract for said plat shall be completed by City staff and the Mayor and City Administrator be authorized to execute the development contract on behalf of the City; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request for final plat approval for “Red Barn Pet Retreat,” subject to the following conditions: 1.A final plat is approved to create one lot and one outlot, in accordance with the plans and application received by the City on February 20, 2024 and additional information received on March 13, 2024, except as amended by this resolution. 2.Development is subject to all conditions of the preliminary plat and site plan/conditional use permit approval (Resolutions 2023-84 and 2023-85). 3.The applicant shall comply with all requirements of the City Engineer’s memo dated March 26, 2024 and the City Engineer’s stormwater memo dated March 19, 2024. 4.The plans should comply with the public safety memo dated March 6, 2024. 5.The curb cut onto Stieg Road and the curb cut onto the future public street must be revised to comply with engineering standards. 6.The lighting plan must be updated to provide pole details for the freestanding parking lot lights to ensure compliance with the ordinance. 7.Wetland signs must be shown on the civil plans for the entire wetland perimeter in compliance with the Zoning Ordinance standards and submitted for review and approval by City staff. A permanent wetland buffer monument shall be installed at each lot line where it crosses a wetland buffer, and where needed to indicate the contour of the buffer, with a maximum spacing of 200 feet of wetland edge. FURTHER, prior to the release of the final plat for recording: 1.The development contract must be executed by the developer and the City and must be filed with the final plat. 2.The financial guarantee and fees required by the development contract must be paid. Agenda Item Attachment: 7i2. City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-38 Page 2 of 4 3.Park dedication for Lot 1 shall be cash-in-lieu of land as outlined in the development contract. Park dedication fees shall be due for Outlot A when it is final platted. FURTHER, that the following conditions must be met prior to issuance of building permits: 4.All permanent wetland buffer signs must be erected along the wetland buffer line as required by Section 1050.010, Subd. 7 of the Zoning Ordinance. a.Wetland signs must be purchased from the City. b.Wetland signs must be installed on treated 4x4 wooden posts. c.Wetland buffer signs must be installed prior to issuance of building permits. d.The installation of the wetland monument buffer signs according to the approved plan must be certified by a registered land surveyor. e.Wetland buffers must be planted and inspected by the City prior to issuance of building permits. 5.The applicant must file the final plat at Hennepin County within 2 years of the date of approval or the approval shall expire. 6.The following documents must be approved by the City Attorney and recorded at Hennepin County with the final plat: a.Development Contract b.Stormwater Maintenance Agreement c.Encroachment Agreement for improvements in the City right-of-way. d.Temporary license for driveway in public right-of-way. 7.Record the approving resolutions and associated documents at Hennepin County and provide proof of recording to the City. FURTHER, that the following conditions must be met prior to the release of remaining escrow: 8.Lot corner monuments shall be installed as required by the Subdivision Ordinance. 9.Any request for the City to inspect the required landscaping in order to reduce financial guarantees must be accompanied by recertification/verification of field inspection by the project Landscape Architect. A letter signed by the project Landscape Architect verifying plantings (including wetland and pond buffers) have been correctly installed in compliance with the plans and specifications will suffice. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 25th day of April 2024. City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-38 Page 3 of 4 ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-38 Page 4 of 4 ATTACHMENT A Outlot A, BELLWETHER 2ND ADDITION, Hennepin County, Minnesota. (reserved for recording information) DEVELOPMENT CONTRACT (Developer Installed Improvements) RED BARN PET RETREAT This DEVELOPMENT CONTRACT (this “Contract”) dated ____________________, 2022, is entered into by and between the CITY OF CORCORAN, a Minnesota municipal corporation (the “City”), and Daniel Benjamin (the “Developer”) and shall be effective upon full execution by the City and the Developer. The City and the Developer are sometimes collectively referred to herein as the “parties” or each a “party.” 1.REQUEST FOR PLAT APPROVAL. The Developer has asked the City to approve a plat for Red Barn Pet Retreat (referred to in this Contract as the "plat"). The land is situated in the County of Hennepin, State of Minnesota, and is legally described in the attached Exhibit A (the “Subject Property”). 2.CONDITIONS OF PLAT APPROVAL. The Developer shall enter into this Contract, furnish the security required by it, and record the plat upon City approval with the County Recorder or Registrar of Titles. 3.RIGHT TO PROCEED. Unless separate written approval has been given by the City, within the plat or land to be platted, the Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this agreement has been fully executed by both parties and filed with the City Administrative Services Director, 2) the necessary security has been received by the City, 3) the plat, development contract and other associated documents have been recorded with the Hennepin County Recorder's Office and proof of recording has been provided to the City, and 4) the City has authorized the Developer to proceed, in writing. However, the Developer may be allowed to begin grading the site when items 1, 2 and 4 of the previous sentence have been satisfied. 4.PHASED DEVELOPMENT. If the plat is a phase of a multi-phased preliminary plat, the City may refuse to approve final plats of subsequent phases if the Developer has failed to fulfill all obligations in this Contract and the failure has not been remedied. Development of subsequent phases may not proceed until Development Contracts for such phases are approved by the City. Park charges and area charges for sewer and water referred to in this Contract are not being imposed on outlots, if any, in the plat that are designated in an approved preliminary plat for future subdivision into lots and blocks. Such charges will be calculated and imposed when the outlots are final platted into lots and blocks. Agenda Item Attachment: 7i3. -2 – 5.PRELIMINARY PLAT STATUS. If the plat is a phase of a multi-phased preliminary plat, the preliminary plat approval for all phases not final platted shall lapse and be void unless the initial phase is final platted into lots and blocks, not outlots, within two (2) years after preliminary plat approval. 6.CHANGES IN OFFICIAL CONTROLS. For two (2) years from the date of this Contract, no amendments to the City's Comprehensive Plan or official controls shall apply to or affect the use, development density, lot size, lot layout or dedications of the approved final plat unless required by state or federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Contract to the contrary, to the full extent permitted by state law, the City may require compliance with any amendments to the City's Comprehensive Plan, official controls, platting or dedication requirements enacted after the date of this Contract. Notwithstanding the provisions of this paragraph, in the event that changes to federal or state law prohibit or limit the City’s authority to collect the costs of off-site improvements for this project as contemplated in Section 9 herein and the parties do not mutually agree to remain bound to the terms contemplated in said Section 9, the City shall have the right to substitute off-site improvement cost collection provisions which are: 1) in compliance with applicable law; and 2) which result in reasonably comparable cost contribution from the Developer. 7.DEVELOPMENT PLANS. The plat shall be developed in accordance with the following plans. The plans shall not be attached to this Contract. If the plans vary from the written terms of this Contract, the written terms herein shall control. The plans are: Exhibit A – Legal Description Plan A – Final Plat, dated February 20, 2024 Plan B – Final Grading, Drainage, and Erosion Control Plan, dated February 20, 2024 Plan C – Final Sanitary Sewer, Watermain and Storm Sewer Plan, dated February 9, 2024 Plan D – Final Tree Preservation and Reforestation Plan, dated February 9, 2024 Plan E– Final Landscape Plan, dated February 9, 2024 Plan F – Final Wetland Buffer Establishment Plan, dated February 9, 2024 Plan G – Revised Preliminary Plat, dated February 9, 2024 8.IMPROVEMENTS. The Developer shall install and pay for, without limitation, all of the following improvements: •Streets •Sanitary Sewer •Watermain •Surface Water Facilities (pipe, ponds, rain gardens, etc.) •Grading and Erosion Control •Sidewalks/Trails •Street Lighting •Underground Utilities •Street Signs and Traffic Control Signs •Landscaping •Tree Preservation •Wetland Mitigation and Buffers •Monuments Required by Minnesota Statutes •Miscellaneous Facilities -3 – In addition to the above-listed improvements, Developer shall be responsible for all other costs necessary to construct the improvements pursuant to the City-approved plans. The Developer shall submit plans which have been prepared by a competent registered professional engineer to the City for approval by the City Engineer or designee. The Developer may instruct its engineer to provide full-time field inspection personnel in order for the Developer's engineer to be able to certify that the construction work meets the approved City standards as a condition of City acceptance. In addition, the City may, at the City's discretion and at the Developer's expense, have one or more City inspectors and a soil engineer inspect the work on a full or part-time basis. The Developer, its contractors and subcontractors, shall follow all instructions received from the City's inspectors. The Developer and/or the Developer’s engineer shall provide for on-site project management. The Developer's engineer is responsible for design changes and contract administration between the Developer and the Developer's contractor. The Developer or his or her engineer shall schedule a pre- construction meeting at a mutually agreeable time at City Hall with all parties concerned, including the City staff, to review the program for the construction work. All labor and work shall be performed and completed in the best and most workmanlike manner and in strict conformance with the approved plans and City Engineering Design Standards. No deviations from the approved plans and Standards will be permitted unless authorized by the City Engineer or designee. The Developer agrees to furnish to the City a list of contractors being considered for retention by the Developer for the performance of the work required by the contract. The Developer shall not do any work or furnish any materials not covered by the plans and special conditions of this contract, for which reimbursement is expected from the City, unless such work is first approved in writing by the City Engineer or designee. The Developer shall be responsible for construction of all improvements in conformance with the approved plans, City Engineering Design Standards and Standard Details. 9.OFF-SITE PUBLIC IMPROVEMENTS. The Developer intends to make improvements to Stieg Road including the westbound right turn lane into the site as well as associated restriping of Stieg Road with this work. The Developer shall submit plans which have been prepared by a competent registered professional engineer to the City for approval by the City Engineer or designee. The Developer may instruct its engineer to provide full-time field inspection personnel in order for the Developer's engineer to be able to certify that the construction work meets the approved City standards as a condition of City acceptance. In addition, the City may, at the City's discretion and at the Developer's expense, have one or more City inspectors and a soil engineer inspect the work on a full or part-time basis. The Developer, its contractors and subcontractors, shall follow all instructions received from the City's inspectors. The Developer and/or the Developer’s engineer shall provide for on-site project management. The Developer's engineer is responsible for design changes and contract administration between the Developer and the Developer's contractor. The Developer or his or her engineer shall schedule a pre-construction meeting at a mutually agreeable time at City Hall with all parties concerned, including the City staff, to review the program for the construction work. All labor and work shall be performed and completed in the best and most workmanlike manner and in strict conformance with the approved plans and City Engineering Design Standards. No deviations from the approved plans and Standards will be permitted unless authorized by the City Engineer or -4 – designee. The Developer agrees to furnish to the City a list of contractors being considered for retention by the Developer for the performance of the work required by the contract. The Developer shall not do any work or furnish any materials not covered by the plans and special conditions of this contract, for which reimbursement is expected from the City, unless such work is first approved in writing by the City Engineer or designee. The Developer shall be responsible for construction of all improvements in conformance with the approved plans, City Engineering Design Standards and Standard Details. 10.CONTRACTORS/SUBCONTRACTORS. City Council members, City employees, and City Planning Commission members, and corporations, partnerships, and other entities in which such individuals have greater than a 25% ownership interest or in which they are an officer or director may not act as contractors or subcontractors for the public improvements identified in Paragraph 8 above. 11.PERMITS. The Developer shall obtain or require its contractors and subcontractors to obtain all necessary permits, including but not limited to: •Hennepin County for County Road Access and Work in County Rights-of-Way •Minnesota Department of Health for Watermains/Wells •NPDES Permits •MPCA for Sanitary Sewer and Hazardous Material Removal and Disposal •City of Corcoran for Building Permits and Building Demolition •MCES for Sanitary Sewer Connections •Watershed Permits 12.TIME OF PERFORMANCE. The Developer shall install all required public improvements in this phase by June 30, 2025, with the exception of the final wear course of asphalt on streets. 13.LICENSE. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the plat to perform all work and inspections deemed appropriate by the City in conjunction with plat development. 14.CONSTRUCTION ACCESS. Haul routes for vehicles used in transport of materials shall be designated by the City Engineer. The City Engineer has discretion to change the designated haul routes at any time in event of unforeseen circumstances. This Agreement may be terminated and all work on the Subject Property may be halted by the City for Developer’s failure to use the designated haul routes or for any other violation of this Agreement. 15.GRADING PLAN. The plat shall be graded in accordance with the approved grading drainage and erosion control plan, Plan "B". The plan shall conform to City of Corcoran Engineering Design Standards. 16.EROSION CONTROL. Prior to initiating site grading, the erosion control plan, Plan B, shall be implemented by the Developer and inspected and approved by the City. Erosion control practices must comply with the Minnesota Pollution Control Agency’s Best Management Practices. The City may impose additional erosion control requirements which the City determines would be beneficial. The City is an MS4 City and all erosion control shall comply with the Corcoran City Code and the Corcoran Engineering Design Standards. No development, utility or street construction will be allowed and no -5 – building permits will be issued unless the plat is in full compliance with the approved erosion control plan. Further, the City shall have the authority to stop work on the Subject Property and/or withhold additional building permits or certificates of occupancy in the event that the Developer fails to comply with the approved erosion control plan. 17.STREET MAINTENANCE DURING CONSTRUCTION. The Developer shall be responsible for all street maintenance until the streets affected by the project are accepted by the City. Warning signs shall be placed when hazards develop in streets to prevent the public from traveling on the same and to direct attention to detours. If and when streets become impassable, such streets shall be barricaded and closed. In the event residences are occupied prior to completing streets, the Developer shall maintain a smooth surface and provide proper surface drainage to ensure that the streets are passable to traffic and emergency vehicles. The Developer shall be responsible for keeping streets within and without the subdivision swept clean of dirt and debris that may spill, track, or wash onto the street from Developer’s operation. 18.OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Contract and acceptance of the work by the City, the public improvements lying within public easements or right-of-way shall become City property. This provision shall not apply to private improvements (e.g., private retaining walls) which encroach upon public easement or right-of-way, and such encroachments shall be subject to any applicable and separate encroachment agreement. Prior to acceptance of the improvements by the City, the Developer must furnish the following affidavits: •Record Drawings •Certification from the Registered Land Surveyor that land corner monuments and wetland buffer signs have been installed according to the approved plans. •The warranty/performance financial guarantee 19.PARK DEDICATION. The Developer shall dedicate to the City a 10-foot trail easement along Stieg Road. No park dedication is granted for this on road trail easement. Park dedication shall be cash-in-lieu of land. The Developer shall satisfy the park dedication requirements Lot 1 by a cash contribution of $72,973.04. The charge was calculated in accordance with Section 955 of the City’s Subdivision Ordinance as follows: 12.44 acres x $5,866.00= $72,973.04. No park dedication has been collected for Outlot A. When Outlot A is platted as a lot, park dedication shall be due subject to the park dedication ordinance fees in place at the time of platting. 20.WATERMAIN / STORAGE TRUNK LINE AREA CHARGE (TLAC). This plat is subject to a watermain/storage trunk line area charge (TLAC) for Lot 1. The charge is calculated as follows: 10.97 net acres (based on pre-developable area) x $12,369.75 per acre (Watermain & Raw Water TLAC) = $135,696.16, and 10.97 net acres (based on pre-developable area) x $25,271.03 per acre (Treatment & Storage TLAC) = $277,223.20. Future phases shall be cash with the final plat for each future phase subject to the then-current rates. 21.WATER CONNECTION CHARGE. This plat is subject to a water connection charge calculated as follows: 14 units x $1,332.82 per unit = $18,659.48. The fees shall be paid at the time of building permit. Future development shall be cash at the time of issuance of each building permit at the then- current rates. -6 – The developer will be responsible for payment of the then-current water connection charge set by the City of Maple Grove. 22.SANITARY SEWER TRUNK LINE AREA CHARGE (TLAC). This plat is subject to a sanitary sewer trunk line area charge (TLAC) for Lot 1. The charge is calculated as follows: The charge is calculated as follows: 10.97 net acres (based on pre-developable area) x $7,621.91 per acre = $$83,612.35. Future phases shall be cash with the final plat for each future phase subject to the then- current rates. The developer will also be responsible for payment of the then-current SAC fee set by the Metropolitan Council. 23.SANITARY SEWER CONNECTION CHARGE. This plat is subject to a sanitary sewer connection charge calculated as follows: 14 units x $1,318.40 per unit = $18,457.60. The fees shall be paid at the time of building permit. Future development shall be cash at the time of issuance of each building permit at the then-current rates. 24.BUILDING PERMITS/CERTIFICATES OF OCCUPANCY. A.Prior to issuance of building permits other than the model home; utilities, curbing and one lift of bituminous shall be installed on public streets. B.Utilities shall be installed and reasonable access to the lot from a public street shall be provided prior to issuance of a model home permit. One model home will be allowed per product type (single family, twin home, townhome, etc.) per development and shall be on lots acceptable to the City. C.No sewer and water connection permits may be issued until the utilities are tested and approved by the City Engineer. D.The Developer shall comply with the City of Corcoran Engineering Design Standards. E.Prior to issuance of building permits, wetland buffer monuments shall be placed in accordance with the City’s zoning ordinance. Monument signs shall be purchased from the City. The land surveyor must certify that the wetland buffer signs have been installed in accordance with the approved plans. F.Failure to fulfill any of the terms of this Contract by the Developer, including nonpayment of billings from the City, shall be grounds for denial of building permits, including lots sold to third parties, the halting of all work in the plat, and/or the denial of certificates of occupancy. G.If building permits are issued prior to the acceptance of public improvements, the Developer assumes all liability and costs resulting in delays in completion of public improvements and damage to public improvements caused by the City, Developer, their contractors, subcontractors, materialmen, employees, agents, or third parties. No sewer and water connection permits may be issued until the streets needed for access have been paved with a bituminous surface and the utilities are tested and approved by the City Engineer. -7 – 25.STREET REGULATORY SIGNS/TRAFFIC CONTROL SIGNS. Street name signs shall be installed by the Developer in accordance with the City of Corcoran Engineering Design Standards. The Developer shall install traffic control signs in accordance with the plan approved by the City Engineer and Minnesota Manual on Uniform Traffic Control Devices. All signs must be installed prior to final building inspection approval or earlier if necessary as determined by the City Engineer. 26.STREET LIGHT INSTALLATION AND OPERATION COSTS. The developer shall pay for and install all street lights. The street light shall be of a design approved by the City. The developer shall be responsible for street light operation and maintenance costs until such time as the City accepts the public street where the streetlights are located. After the acceptance, the City shall be responsible for all costs, subject to the street lighting policy. The costs of operation are dependent upon the operation costs for Wright Hennepin Electric under contract franchise with the City of Corcoran. 27.RESPONSIBILITY FOR COSTS. A.Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City in conjunction with the development of the plat, including but not limited to legal (including, without limitation, attorneys’ fees), planning, engineering and inspection expenses incurred in connection with approval and acceptance of the plat, the preparation of this Contract, review of construction plans and documents, and all costs and expenses incurred by the City in monitoring and inspecting development of the plat. The City may require Developer to post funds in an escrow account, at its discretion. In the event the cash escrow amount is insufficient, Developer shall post additional escrow funds as determined by the City Planner within ten (10) days of written demand. Failure to make payment of the additional escrow amount shall permit the City to supplement those amounts from any other sureties posted by Developer. B.The Developer shall hold the City and its officers, employees, and agents harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from plat approval and development. The Developer shall indemnify the City and its officers, employees, and agents for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including attorneys' fees. C.The Developer shall reimburse the City for costs incurred in the enforcement of this Contract, including engineering and attorneys' fees. D.The Developer shall pay, or cause to be paid when due, and in any event before any penalty is attached, all special assessments referred to in this contract. This is a personal obligation of the Developer and shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it. E.The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Contract within thirty (30) days after receipt. Bills not paid within thirty (30) days shall accrue interest at the rate of eight percent (8%) per year. Further, the City shall have the right to access Developer’s posted security to obtain reimbursement for unpaid invoiced amounts. Should Developer’s security be insufficient to cover any amounts owed to the City and unpaid after invoicing, the City may assess such amounts against the Subject Property. Developer, -8 – on behalf of itself and it successors and assigns, hereby waives any assessment notice requirements and any right to appeal such assessment pursuant to Minnesota Statute 429. F.In addition to the charges and special assessments referred to herein, other charges and special assessments may be imposed such as but not limited to sewer availability charges ("SAC"), City water connection charges, City sewer connection charges, and building permit fees. 28.SPECIAL PROVISIONS. The following special provisions shall apply to plat development: A.Compliance with the conditions of the original approvals, including the Preliminary Plat (Resolution 2023-84), Site Plan/Conditional Use (Resolution 2023-85), Variance (Resolution 2024-37) and Final Plat approval (Resolution 2024-38) is required. B.Before the City signs the final plat, the Developer shall convey the Park to the City by warranty deed, free and clear of any and all encumbrances. Before the City signs the final plat, the developer shall convey the required trail easements to the City in a form satisfactory to the City. C.The Developer shall post a $200.00 security for the final placement of interior subdivision iron monuments at property corners. The security was calculated as follows: 2 lots at $100.00 per lot. The security will be held by the City until the Developer's land surveyor certifies that all irons have been set following site grading and utility and street construction. In addition, the certificate of survey must also include a certification that all irons for a specific lot have either been found or set prior to the issuance of a building permit for that lot. D.The Developer must obtain a sign permit from the City Building Official prior to installation of any subdivision identification signs. E.The Developer shall include the “City of Corcoran’s Standard Detail” (all applicable sections) in the contract documents of their improvement project. 29.MISCELLANEOUS. A.The Developer may not assign this Contract without the written permission of the City Council. The Developer's obligation hereunder shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it. Notwithstanding anything herein to the contrary, in conjunction with a sale of the entire land, the Developer may, without the consent of the City, assign this Contract to a limited liability company or other entity in which the Developer or an affiliate thereof has a controlling membership or other controlling ownership interest, provided that such assignee assumes in writing the obligations of Developer under this Contract and all posted security correspondingly secures the performance of the assignee. B.Certain retaining walls will require a Building Permit. Retaining walls that require a building permit shall be constructed in accordance with plans and specifications prepared by a structural or geotechnical engineer licensed by the State of Minnesota. Following construction, a certification signed by the design engineer shall be filed with the Building Official evidencing that the retaining wall was constructed in accordance with the approved plans and specifications. All retaining walls identified on the development plans or by special -9 – conditions referred to in this Contract shall be constructed before any other building permit is issued for a lot on which a retaining wall is required to be built. C.Appropriate legal documents including, but not limited to, those regarding Homeowner Association documents, conservation easements, covenants and restrictions, as approved by the City Attorney, shall be filed with the Final Plat. D.Third parties shall have no recourse against the City under this Contract. E.If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Contract is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Contract. F.The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Contract. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Contract shall not be a waiver or release. G.This Contract shall run with the land and may be recorded against the title to the property. The Developer covenants with the City, its successors and assigns, that the Developer has fee title to the property being final platted and/or has obtained consents to this Contract, in the form attached hereto, from all parties who have an interest in the property; that there are no unrecorded interests in the property being final platted; and that the Developer will indemnify and hold the City harmless for failure to fulfill any of the foregoing covenants. H.Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. I.The Developer represents to the City that the plat complies with all city, county, metropolitan, state, and federal laws and regulations, including but not limited to: subdivision ordinances, zoning ordinances, and environmental regulations. If the City determines that the plat does not comply, the City may, at its option, refuse to allow construction or development work in the plat until the Developer does comply. Upon the City’s demand, the Developer shall cease work until there is compliance. J.The Contract may be executed in any number of counterparts, each of which shall be deemed to be an original. K.The laws of the State of Minnesota shall govern all issues relating to this Contract and any action brought to enforce rights or obligations herein shall be brought in Hennepin County, Minnesota. L.All exhibits, plan documents, City approval documents, and City planning or engineering memos referenced herein are hereby incorporated into and shall become a part of this Contract as if attached hereto. -10 – M.Upon completion of construction, the Developer shall provide the City with as-built records of all soil corrections and utility infrastructure installations made by the Developer on the Subject Property or within any affected public right-of-way. N.Upon completion of installation of the same (as applicable), any sanitary sewer installed on the Subject Property shall be televised at the Developer’s expense and the Developer shall submit a recording of the same to the City for the City’s records. O.The Developer shall install railings adjacent to slopes on the Subject Property in compliance with the building code, as determined by the Building Official. 30.DEVELOPER’S DEFAULT. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as determined by the City, is first given notice of the work in default, not less than 48 hours in advance. This Contract is a license for the City to act, and it shall not be necessary for the City to seek a court order for permission to enter the Subject Property. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part to the Subject Property and the Developer, on behalf of itself and its successors and assigns, hereby waives any right to appeal said assessment. 31.WARRANTY/PERFORMANCE GUARANTEE. The Developer warrants all improvements required to be constructed by it pursuant to this Contract against poor material and faulty workmanship. The Developer shall submit either 1) a warranty/maintenance bond for 100% of the cost of the improvement, or 2) a letter of credit or performance bond for twenty-five percent (25%) of the amount of the original cost of the improvements. A.The required warranty period for materials and workmanship for the utility contractor installing public sewer and water mains shall be two (2) years from the date of final written City acceptance of the work. B.The required warranty period for all work relating to street construction, including concrete curb and gutter, sidewalks and trails, materials and equipment shall be subject to one (1) year from the date of final written acceptance, unless the wear course is placed during the same construction season as the bituminous base course. In those instances, the Developer shall guarantee all work, including street construction, concrete curb and gutter, sidewalks and trails, material and equipment for a period of two (2) years from the date of final written City acceptance of the work. C.The required warranty period for sod, trees, and landscaping is one full growing season following installation. Following construction, a certification signed by the design landscape architect shall be filed with the City evidencing that the sod, trees, and landscaping was installed in accordance with the approved plans and specifications. D.The required warranty period for wetland buffer planting establishment is three (3) full growing seasons following installation. Following installation, a certification signed by the design landscape architect shall be filed with the City evidencing that wetland buffer vegetation establishment was installed in accordance with the approved plans and specifications. -11 – 32.SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the terms of this contract, payment of special assessments, payment of the costs of all public improvements, and construction of all public improvements, the Developer shall furnish the City with a letter of credit, in a form acceptable to the City, from a bank, cash escrow or a combination cash escrow and Letter of Credit ("security") for $1,167,137.64, which represents 100 percent of the estimated cost of the Improvements. The letter of credit shall include an automatic renewal clause. The letter of credit shall guarantee to the City the construction and satisfactory completion of all items to be completed by the developer; that the letter of credit shall be reduced from time to time as work is performed and accepted in a satisfactory manner; that the City Engineer may reduce the letter of credit to the amount reasonably estimated by the City Engineer to be necessary to cover the remaining construction obligations; however, the letter of credit shall not be reduced below the amount estimated by the City to cover all obligations of development including payment of costs and expenses incurred by the City for legal, engineering, planning and any other costs until a maintenance bond for period of one year, satisfactory to the City Attorney and the City Engineer has been provided by the Developer or its subcontractor. -12 – The amount of the security was calculated as follows: ESTIMATED COSTS ITEM City Project (1) Developer Installed (2) Total Sanitary Sewer System $27,918.00 $27,918.00 Watermain System $197,580.00 $197,580.00 Stormwater System $136,150.00 $136,150.00 Street Construction $434,825.00 $434,825.00 Street Lighting $- Grading/Erosion Control $210,910.00 $210,910.00 Landscaping/Tree Preservation $69,800.00 $69,800.00 Wetland Buffer Establishment $1,800.00 $1,800.00 Installing Wetland Buffer Monuments* $1,500.00 $1,500.00 Setting Iron Monuments $200.00 $200.00 SUB-TOTAL: $1,080,683.00 $1,080,683.00 City Design, Inspection and Administration (8%) $86,454.64 $86,454.64 Total: $1,167,137.64 $1,167,137.64 Total Project Cost $1,167,137.64 (1)Public Improvement/City Project. City to own and maintain after development complete. (2) Developer Installed Public Improvements. City to own and maintain after development complete. This breakdown is for historical reference; it is not a restriction on the use of the security. If a letter of credit is used to post any portion of the security, the bank shall be subject to the approval of the City Administrator. The City may draw down the security, without notice, for any violation of the terms of this Contract or upon receipt of notice that the security will be cancelled or otherwise lapse prior to the end of the required term and no City- approved replacement security has been provided. If the required public improvements are not completed at least 30 days prior to the expiration of the security, the City may also draw it down. If the security is drawn down, the proceeds shall be used to cure the default. Upon receipt of proof satisfactory to the City Engineer or designee that work has been completed and financial obligations to the City have been satisfied, with City Engineer or designee approval the security may be reduced from time to time by 75% of the financial obligations that have been satisfied. Twenty-five percent (25%) of the public improvement and landscaping amounts certified by the Developer's engineer shall be retained as security until: (1) all improvements have been completed; (2) iron monuments for lot corners have been installed; (3) all financial obligations to the City, both actual and anticipated, have been satisfied; (4) the required "record" plans have been received by the City; (5) a warranty security is provided; and (6) the public improvements are accepted by the City. 33.INSURANCE REQUIREMENTS. Developer shall take out and maintain or cause to be taken out and maintained until six months after the City’s acceptance of the public improvements: -13 – A.Commercial general liability insurance (including operations, contingent liability, operations of subcontractors, competed operations and contractual liability insurance) together with an Owner’s Contractor’s Policy with limits against bodily injury, including death, and property damage (to include, but not be limited to damages caused by erosion or flooding) which may arise out of Developer’s work or the work of any of its subcontractors. B.Limits for bodily injury or death shall not be less than $750,000.00 for one person and $1,500,000.00 for each occurrence; limits for property damage shall not be less than $2,000,000.00 for each occurrence. C.Worker’s compensation insurance, with statutory coverage, if applicable. D.Developer shall file a Certificate of Insurance with the City Administrator prior to commencing site grading. The City and the City Engineer shall be named as Additional Insureds on a primary and non-contributory basis on the Certificate. The Certificate shall be modified to bear the following language: Should any of the above policies be canceled, materially changed, or not renewed before the expiration date thereof, the issuing company shall give thirty (30) days written notice of the same to the Certificate Holder. In the event of cancellation due to non-payment, ten (10) day’s written notice shall be given to the Certificate Holder. Developer shall be responsible for providing the above language to its insurer. The City does not warranty that these amounts will be sufficient to cover all Developer liability related to the work on the Subject Property and Developer shall be responsible for conducting its own analysis of the appropriate levels of coverage. 34.SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash requirements under this Contract which must be furnished to the City at the time of final plat approval: Watermain & Raw Water Trunk line area charge (TLAC) $ 135,696.16 Water Treatment & Storage Trunk line area charge (TLAC) $ 277,223.20 Sanitary Sewer Trunk line area charge (TLAC) $ 83,612.35 Park Dedication $ 72,973.04 Engineering Escrow $ 30,000.00 TOTAL CASH REQUIREMENTS LEVIED: $ 599,504.75 -14 – 35.NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the following address: _______________________________ _______________________________ _______________________________ Notices to the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail in care of the City Administrator at the following address: Corcoran City Hall, 8200 County Road 116, Corcoran, MN 55340. The Developer shall notify the City within five (5) days of change of address. [Signatures on pages to follow] CITY OF CORCORAN: BY: ______________________________________ Tom McKee, Mayor (SEAL) AND _____________________________________ Jay Tobin, City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _______ day of ________________, 20____, by Tom McKee and by Jay Tobin, the Mayor and City Administrator of the City of Corcoran, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ______________________________________ NOTARY PUBLIC DEVELOPER: By: ______________________________________ Its: ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ________ day of ________________, 20____, by __________________________________ the ____________________________________ of ______________________________________ on its behalf. ______________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 EXHIBIT A (the “Subject Property”) Existing Legal Description Outlot A, BELLWETHER 2ND ADDITION, Hennepin County, Minnesota. FEE OWNER CONSENT TO DEVELOPMENT CONTRACT _______________________________________________________, fee owners of all or part of the Subject Property, the development of which is governed by the foregoing Development Contract, affirm and consent to the provisions thereof and agree to be bound by the provisions as the same may apply to that portion of the Subject Property owned by them. Fee Owners further consent to the recording of the Agreement against the Subject Property. Dated this _____ day of ____________, 2_____. ______________________________________ ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of _____________, 2____, by ______________________________________________________. ________________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 MORTGAGEE CONSENT TO DEVELOPMENT CONTRACT _______________________________________________________, which holds a mortgage on the Subject Property, the development of which is governed by the foregoing Development Contract, agrees that the Development Contract shall remain in full force and effect even if it forecloses on its mortgage. Dated this _____ day of ____________, 2_____. ______________________________________ ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of ________________, 2_____, by __________________________________________________________________________. ________________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 CONTRACT PURCHASER CONSENT TO DEVELOPMENT CONTRACT _______________________________________________________________, which/who has a contract purchaser's interest in all or part of the subject property, the development of which is governed by the foregoing Development Contract, hereby affirms and consents to the provisions thereof and agrees to be bound by the provisions as the same may apply to that portion of the Subject Property in which there is a contract purchaser's interest. Dated this _____ day of ____________, 2_____. ______________________________________ ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of ________________, 2____, by ____________________________________________________________________________. ________________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 Hennepin County Property Map Date: 8/31/2023 Comments: 1 inch = 800 feet PARCEL ID: 0111923440045 OWNER NAME: J R & M S Martin Trust PARCEL ADDRESS: 52 Address Pending,Corcoran MN 00000 PARCEL AREA: 14.89 acres, 648,725 sq ft A-T-B: Both SALE PRICE: SALE DATE: SALE CODE: ASSESSED 2022, PAYABLE 2023 PROPERTY TYPE: Vacant Land-Residential HOMESTEAD: Non-Homestead MARKET VALUE: $525,000 TAX TOTAL: $8,067.18 ASSESSED 2023, PAYABLE 2024 PROPERTY TYPE: Land Industrial HOMESTEAD: Non-Homestead MARKET VALUE: $525,000 This data (i) is furnished 'AS IS' with no representation as to completeness or accuracy; (ii) is furnished with no warranty of any kind; and (iii) is not suitable for legal, engineering or surveying purposes. Hennepin County shall not be liable for any damage, injury or loss resulting from this data. COPYRIGHT © HENNEPIN COUNTY 2023 Agenda Item Attachment: 7i4. Memo To: Kevin Mattson, PE Public Works Director From: Kent Torve, PE City Engineer Steve Hegland, PE Project: Red Barn Pet Retreat Date: March 26, 2024 Exhibits: This Memorandum is based on a review of the following documents: 1.Red Barn Pet Retreat Comment Response Letter dates 02/09/2024 2.Red Barn Final Plat dated 02/20/2024. 3.Red Barn Pet Retreat Civil Plans dates 02/20/2024. Comments: Stormwater Comments are provided under separate cover but shall be addressed with any plan updates. General: 1.Consistent with the review process, a comment response letter shall be provided in response to the following comments provided in this Memorandum in which the applicant provides a written response to each item. 2.Update Corcoran Standard detail plates to 2024 Revisions. 3.Include detail for filtration trench construction. 4.The conceptual roadway profile is shown to the future ROW to provide service to lots to the north in the future. This layout is conceptual and the applicant shall be responsible for creating a design which meets City Standards should that area be developed. Transportation: 1.Show all existing and proposed draintile on plans. All draintile within public ROW shall be PVC accordance with City roadway details. Stieg Road construction plans show street drain tile on the north side of Stieg Road. 2.Call out Neenah R1642 instead of R2501 for catch basin STO-0. Top slab should be removed and replaced to accommodate different casting style. Water & Sewer: 1.Plans identify both the well and watermain entering building. Note on plans that an air gap shall be provided as both systems can not be utilized at the same time. 2.Call out Ford A1 Meter Box cover for 2” curb stop. 3.The valve at the northern tie in is the 6” valve in front of a hydrant and a new 12” valve will be required. Grading & Site Plan 1.Remove trees inhibiting use of “Northwest Pond” pond access. Agenda Item Attachment: 7i5. March 26, 2024 Red Barn Retreat Kevin Mattson Page 2 of 2 2.Slope on paved surfaces of parking lot is below minimum recommended slope and may result in poor drainage. End of Comments Memo To:Kevin Mattson, PE Public Works Director From:Kent Torve, PE City Engineer Ben Otto, EIT Project:Stormwater for Red Barn Pet Retreat Date:March 19, 2024 Exhibits: This Memorandum is based on a review of the following documents: 1. Red Barn Pet Retreat Plans Civil Plans, revision dated 03/13/24. 2. Red Barn Pet Design Report, revision dated 03/13/24. 3. Preliminary Plat, revision dated 03/13/24. 4. Red Barn Pet Comment Response, revision dated 03/13/24. General: 1. Watershed process will first involve receiving City authorization to submit to Elm Creek Watershed Management Commission. a. The City will authorize submission to the watershed however, applicant shall make the modeling and tile changes noted below and submit to both the City and watershed concurrently. 2. Provide a D&U easement over the ponds and wetlands and the easement shall encompass all access routes. 3. Development plans do not provide for stormwater treatment of future roadway, outlots or future lots within the proposed development. Future development will trigger additional stormwater management features. For example, the future road and cul-de-sac shown on Sheet 11 must provide treatment through a BMP before discharging to the wetland. Modeling 1. Model was corrected to start at the wetland NWL of 935.5 however storage was added in the model on the east of CR 101. This east storage area needs to also include sub catchment drainage of approximately 13 acres. Construction Plans and Details 1. Update north wetland HWL elevation after model is revised. Easement is required to cover the HWL. 2. Swale tile -- Design can provide a dedicated 6” line to the OCS or upsize to a 10” at the location where the 6” joins the filtration basin tile. End of Comments Agenda Item Attachment: 7i6. Page 1 of 1 CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 E-mail - general@corcoranmn.gov / Web Site – www.corcoranmn.gov Memo To: Planning (Planners Lindahl and Davis McKeown) From: Lieutenant Burns Date: March 6, 2024 Re: City File 24-007 Red Barn Pet Retreat Variance and Final Plat A Public Safety plan review meeting was held on March 6, 2024, to review the submitted application for the Northeast Industrial Concept Plan. In attendance were the following: Police Chief Gottschalk, Lieutenant Burns, Fire Chief Leuer, Deputy Fire Marshall Skow, Building Official Rosenau, Construction Services Supervisor Pritchard, Permit Technician Zuther, and Planner Davis McKeown. The comments below are based on the preliminary review of the final plat and are intended as initial feedback. Further plan review will need to be completed as construction plans are finalized. 1.Since the building will not be initially sprinkled, the hose pull requirement around the building is 150’. 2.The driveway appears to be 37’ at the right-of-way. This does not seem consistent with City specifications. 3.There are continued concerns that emergency vehicles will conflict with oncoming traffic at the driveway into the site. Extending the public roadway per City specifications is highly recommended. 4.Fire hydrants will require sign-off by the Rogers Fire Chief (Patrick Farrens). Agenda Item Attachment: 7i7. NARRATIVE – RED BARN PET RETREAT Red Barn Pet Retreat is a luxury dog daycare and boarding business that also offers services such as grooming. In this new locaƟon we will have roughly 115 overnight suites with room to grow, five large indoor playrooms and five exterior play yards covered with syntheƟc turf to accommodate our dog day care customers as well. We are going to add cat boarding to the second level and a retail space in the front intake office. I also plan to add two types of training programs (puppy classes and advanced training.) We will have a beauƟful walking path and many addiƟonal services to come. The building type will be polished high-end country themed post frame. This is in line with Corcoran’s Northeast district future development design principles. It will face south and be centrally located east to west to maintain a long distance from the surrounding residenƟal community. The anƟcipated hours of operaƟon will be M-F 6:30am-7pm Saturday 8am-6pm and Sunday 9-6pm and the training classes may go as late 9:30pm. I plan to have between 30-55 employees. The construcƟon Ɵmeline from start to finish will be approximately 20 weeks. Project compleƟon is anƟcipated in 2024. I am requesƟng a variance to develop prior to municipal services being available. All plumbing and fire suppression equipment will be installed during construcƟon of the building. I plan to put in a well for temporary domesƟc water use only. At the Ɵme of municipal service being available, I will connect and use for primary domesƟc water as well as connect and use for the fire suppression system. Daniel Benjamin Red Barn Pet Retreat Agenda Item Attachment: 7i8. Save: 2/9/2024 5:52 PM mwatercott Plot: 2/9/2024 6:38 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432TL.dwg BRYAN REMER, PE2/9/202447588I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.NOTE:THE SUBSURFACE UTILITY QUALITY INFORMATION IN THIS PLAN IS LEVEL D.THIS UTILITY QUALITY LEVEL WAS DETERMINED ACCORDING TO THEGUIDELINES OF CI/ASCE 38-02 ENTITLED "STANDARD GUIDELINES FOR THECOLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA."THE CONTRACTOR SHALL CALL THE GOPHER STATE ONE CALL SYSTEM AT811 BEFORE COMMENCING EXCAVATION.PROJECT NO.SignatureDate:Lic. No.N.T.S.PROJECT LOCATIONKnow what'sbelow.before you dig.CallRTITLE SHEETREMOVAL PLANOVERALL PROPERTY LAYOUTSITE LAYOUTGRADING PLANUTILITY PLANSTORM SEWER PLAN AND PROFILESWATER SERVICE PLAN AND PROFILEFUTURE ROAD PLAN AND PROFILETRUNK WATERMAIN PLAN AND PROFILESURFACING PLANTURF ESTABLISHMENT PLANCIVIL DETAILSSWPPPFUTURE DEVELOPMENTLANDSCAPE PLANLANDSCAPE DETAILS1234567-9101112131415-1920-22232425THIS PLAN CONTAINS 25 SHEETS.INDEXSHEET NO.DESCRIPTIONGOVERNING SPECIFICATIONSTHE 2020 EDITION OF THE MINNESOTA DEPARTMENT OFTRANSPORTATION "STANDARD SPECIFICATIONS FOR CONSTRUCTION"SHALL GOVERN EXCEPT AS MODIFIED BY THE SPECIFICATIONS FOR THIS PROJECT.ALL TRAFFIC CONTROL DEVICES SHALL CONFORM TO THE LATEST EDITION OF THEMINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES, INCLUDING THE LATESTFIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE LAYOUTS.SIGN (NON STREET NAME)EDGE OF WOODED AREABUSH / SHRUB AND STUMPDECIDUOUS AND CONIFEROUS TREEBUILDINGRAILROAD TRACKSSTREET NAME SIGNFENCE (UNIDENTIFIED)SANITARY SEWER SERVICE & CLEANOUTTRAFFIC SIGNALWATER SERVICE AND CURB STOP BOXWATER MAIN, HYDRANT, VALVE AND MANHOLESTORM SEWER, MANHOLE AND CATCH BASINSANITARY SEWER AND MANHOLEPERMANENT EASEMENTSOIL BORINGLIGHT POLEOVERHEAD WIRE, POLE AND GUY WIREGAS MAIN, VALVE, VENT AND METER BURIED TV CABLE, PEDESTAL AND MANHOLEIIFM>CULVERT AND APRON ENDWALLFORCE MAIN AND LIFT STATIONRIGHT OF WAYEXISTINGP-BURETTGG#X6" 6"COBURIED PHONE CABLE, PEDESTAL AND MANHOLEBURIED FIBER OPTIC CABLE AND MANHOLEFOP-OHP-OHTV-BURTVGXBARBED WIRE FENCEXCCHAIN LINK FENCEXEELECTRIC WIRE FENCEXWDWOOD FENCEXWWWOVEN WIRE FENCEPLATE BEAM GUARDRAILCABLE GUARDRAILT-BURWETLANDWETHHPROPERTY LINE>>HANDHOLEPOST / BOLLARDRETAINING WALLHORIZONTAL CONTROL POINTBENCHMARKSURVEY MARKERXX"GLIFTTVPEXXEBURIED ELECTRIC CABLE, PEDESTAL, MANHOLE,TRANSFORMER AND METERSTWSBM6+00>>>IPROPOSEDFMSTORM SEWER, MANHOLE AND CATCH BASINDRAIN TILECULVERT AND APRON ENDWALLDITCH / SWALESANITARY SERVICE AND CLEANOUTRIGHT-OF-WAYTEMPORARY EASEMENTPERMANENT EASEMENTWATER SERVICE AND CURB STOP BOXSANITARY SEWER, BULKHEAD AND MANHOLEWATER MAIN, TEE, HYDRANT, BULKHEAD AND VALVEFORCE MAINCOSTREET CENTERLINECONSTRUCTION LIMITSWATER VALVE MANHOLE, REDUCER, BEND AND CROSSRIPRAPSTREET NAME SIGNSIGN (NON STREET NAME)RETAINING WALL>>>SSTWofPHONE: 320.229.43002351 CONNECTICUT AVE. SSUITE 300SARTELL, MN 56377www.sehinc.comRAM GENERALCONTRACTING INC.RAMGC - 172432CITY OF CORCORAN,HENNEPIN COUNTYCORCORAN, MINNESOTARED BARN PET RETREAT SITE DESIGNREVIEW PLANS FORGRADING, UTILITIES, SURFACING, AND TURF ESTABLISHMENT125PROJECT LOCATIONRev.#DescriptionDateRevision IssueRev.#DescriptionDateRevision IssueA8/18/20238/14/20235/5/20234/18/2023BCDUPDATED SITE PLANISSUED FOR REVIEWE2/9/20241/12/2024FADDRESS CITY COMMENTSADDRESS CITY COMMENTSRev.#DescriptionDateRevision IssueRev.#DescriptionDateRevision IssueA8/18/20238/14/20235/5/20234/18/2023BCD UPDATED FUTURE ROAD ROW & EASEMENTSADDRESS CITY COMMENTSUPDATED SITE PLANISSUED FOR REVIEWE2/9/20241/12/2024FADDRESS CITY COMMENTSADDRESS CITY COMMENTSAgenda Item Attachment: 7i9. XXXXXXXXXWELLXXX X X X X X X 2Save: 2/9/2024 5:53 PM mwatercott Plot: 2/9/2024 6:39 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432RM.dwgMJWMJWBJR 0feetscale2040201025Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA8/18/20238/14/20235/5/20234/18/2023BCD UPDATED FUTURE ROAD ROW & EASEMENTSADDRESS CITY COMMENTSUPDATED SITE PLANISSUED FOR REVIEWE2/9/20241/12/2024FADDRESS CITY COMMENTSADDRESS CITY COMMENTSRAMGC - 172432REMOVAL PLANRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO.SALVAGE EXISTING HYDRANTSEE UTILITY PLAN FOR PROPOSED LOCATIONSAW CUT AND REMOVE EXISTING BITUMINOUS PAVEMENTREMOVE EXISTING B618CURB AND GUTTERREMOVE EXISTING PAVEMENT MARKINGS XXXWELLXX X X XXXXE-ONE Heavy Non Walk-In Rescue3Save: 2/9/2024 6:07 PM mwatercott Plot: 2/20/2024 11:50 AM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432SL.dwgMJWMJWBJR 0feetscale60120603025Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA8/18/20238/14/20235/5/20234/18/2023BCD UPDATED FUTURE ROAD ROW & EASEMENTSADDRESS CITY COMMENTSUPDATED SITE PLANISSUED FOR REVIEWE2/20/20242/9/20241/12/2024FGFINAL PLAT APPLICATION EDITSADDRESS CITY COMMENTSADDRESS CITY COMMENTSRAMGC - 172432OVERALL PROPERTY LAYOUTRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/20/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO.FUTURE R O A D 100' SETBACK20' SETBACK50' SETBACK25' SETBACK10' DRAINAGE AND UTILITY EASEMENT10' TRAIL EASEMENT10' DRAINAGE AND UTILITY EASEMENT10' TRAIL EASEMENT60' ROW10' DRAINAGE ANDUTILITY EASEMENT25' SETBACKR=6 0 'DRAINAGE AND UTILITY EASEMENTDRAINAGE AND UTILITY EASEMENT25' SETBACK20' SETBACK20' SETBACK/DRAINAGE AND UTILITY EASEMENT10' DRAINAGE ANDUTILITY EASEMENT25' SETBACKDRAINAGE AND UTILITYEASEMENT100' SETBACKDRAINAGE AND UTILITYEASEMENT25' SETBACK20' WETLAND BUFFER35' WETLAND BUFFERWALKING PATHDRAINAGE AND UTILITYEASEMENT ADDITIONWALKING PATH40' WETLAND BUFFER15' WETLAND BUFFER SETBACKEXISTING WETLANDHWL= 935.81EXISTING 74LF 30" CMP CULVERTWEST INVERT= 932.36EAST INVERT= 931.9210' DRAINAGE AND UTILITY EASEMENT10' DRAINAGE AND UTILITY EASEMENTWETLAND BUFFERWETLAND BUFFER SETBACKWETLAND BUFFER SETBACKWETLAND BUFFERPRE-DEVELOPMENTGROSS LAND AREA14.9 ACRESROW AND WETLANDS3.3 ACRESPOST-DEVELOPMENTGROSS LAND AREA14.9 ACRESROW, WETLANDS, BUFFERS,PONDS, EASEMENTS7.7 ACRESDENSITY CALCULATIONS XXXXXWELLXX X X X XXXXXXE-ONE Heavy Non Walk-In Rescue4Save: 2/9/2024 6:07 PM mwatercott Plot: 2/9/2024 6:41 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432SL.dwgMJWMJWBJR 0feetscale4080402025Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA7/25/20237/19/20235/5/20234/18/2023BCDUPDATED SITE PLANUPDATED SITE PLANUPDATED SITE PLANISSUED FOR REVIEWE2/9/20241/12/20248/18/20238/14/2023FGHADDRESS CITY COMMENTSUPDATED FUTURE ROAD ROW & EASEMENTSADDRESS CITY COMMENTSADDRESS CITY COMMENTSRAMGC - 172432SITE LAYOUTRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO.60' ROWFUTURE R O A D B612 CURB AND GUTTERB612 CURB AND GUTTERB612 CURB AND GUTTER5' SPILLWAYB618 CURB AND GUTTER4" SOLID WHITE MULTI-COMPONENTPAVEMENT MARKING FOR TURN LANES4" SOLID WHITE MULTI-COMPONENTPAVEMENT MARKING FOR TURN LANESB 618 CURB AND GUTTER26' 6'51015202530354540506026'26'19'9' 19'9'183'65'123'55'60'120'NORTHWESTPOND7' TALL VINYL PRIVACY FENCE25' SETBACK25' SETBACKWETLAND BUFFER SIGNSOLID WHITE MULTI-COMPONENTARROW PAVEMENT MARKINGS5' SPILLWAYBUSINESS SIGN37'EAST POND10' DRAINAGE AND UTILITY EASEMENT10' TRAIL EASEMENT10' DRAINAGE AND UTILITY EASEMENT10' TRAIL EASEMENT100' SETBACKRELOCATE EXISTING STREET LIGHTRELOCATE EXISTING SIGN5550'20'FIRE TRUCK TURNAROUND10' WIDE POND ACCESS37'DRAINAGE AND UTILITY EASEMENT10' DRAINAGE AND UTILITY EASEMENT10 ' W I D E P O N D A C C E S S FIRE TRUCK TURNINGMOVEMENTSR=60'25' SETBACK20' SETBACK/DRAINAGE AND UTILITY EASEMENT20' SETBACK10' DRAINAGE AND UTILITY EASEMENTDRAINAGE AND UTILITY EASEMENT25' SETBACK50' SETBACK25' SETBACKDRAINAGE AND UTILITY EASEMENTDRAINAGE AND UTILTYEASEMENT10' TRAIL EASEMENT20' WETLAND BUFFER15' WETLAND BUFFER SETBACK3-4' TALL DECORATIVE FENCEOR MASONRY WALL40' WETLAND BUFFER35' WETLAND BUFFERWETLAND BUFFER SIGNWETLAND BUFFER SIGNWALKING PATHWALKING PATHBIKE RACKB612B618TRUNCATED DOMESWETLAND BUFFERWETLAND BUFFER SETBACKWETLAND BUFFERWETLAND BUFFER SETBACK(8) BOLLARDS AT 6'SPACING (SEE DETAIL) XXXXXXXWELLXX X X X X X XXXXXXXI SCOCOST>>> > >>COCOCOIII I I I ICOIII I ST>>>>>>>>>>>>> > > >>>>>>COCOCOCOCOCOCOCOCOCOCO>>>>>>>>>COCOCOI>>IIIII 935940940936 937 938 939941941 9359409 4 5 9369379389399419429439449469479409 4 5 94194294 3 9 4 4942943 943 941 941942943944 942941938940 938939941942 940936937938939941942943942944943942942942940940 9 4 1 9 4 2 9 4 3 9 4 4 -2.00% -2.00%-1.27%-2.92%-1.68%-2.00%-1.00%-1.70%-2.51%-1.69%944.40-0.74% -0.75%942.93 LP-0.49% -1 .14%939.52939.95939.02944.43944.57943.60942.64941.62941.16940.65940.07939.90939.24939.54-1.99%940.15940.31-1.65%-0.50%-0.75%-1.03% -1.45% -1.44%-1.60%-0.57%-0.50%-0.66%-2.00%-2.00%-5 . 3 6 % -1 .79%-4.27%-1.75%-4.36%-1.50%-1.88% -1.50% -1.50% -1.50%-1.50%-1.50%-1.50%-1.50%-2.05%-1.78%-1.63%-3.51%944.49943.94944.49943.99 HP944.49944.61944.49943.99943.17944.36-1: 4 . 0 0 -1 : 3 . 0 0 -1:3.00-1:3.00-1:4.00 -1:3.00 -1:3.00 -1:3.04 -0.50%-2.00%-2.00%944.11943.86 HP-12.07%-14.96%-16.82%-0.07%CATCH BASIN EOF=943.15940941942943 940936937938939941942942.93 LP-1.51%940 940 941 941 942 942943943943.48 HP-1. 9 2 %-2.58%-2.94%-2.92%943.10943.10 HP-1.45%943.73 HP-0.52%942.57 LP944 94 4 -0.50%-0.51% -2.00%-2.00%-2.00%-2.00%940937938939941942943944-1:3.00-1:3.00-1:3.00-1:3.00-1:3. 0 0 -1:3.0 0945942943944941.90941.07940.05-2.00%-2.00%-2.00%-1:4.00938939 -0.52%-1.00%-1.00%944.49944.49943.99943.99-0.50%943.70943.70943.70943.70943.70943.70943.70943.70943.705Save: 2/20/2024 7:35 AM mwatercott Plot: 2/20/2024 11:58 AM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432GP.dwgMJWMJWBJR 0feetscale3060301525Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA8/14/20236/19/20235/5/20234/18/2023BCDADDRESS CITY COMMENTSADDRESS CITY COMMENTSUPDATED SITE PLANISSUED FOR REVIEWE2/20/20242/9/20241/12/20248/18/2023FGHADDRESS CITY COMMENTSADDRESS CITY COMMENTSUPDATED FUTURE ROAD ROW & EASEMENTSFINAL PLAT APPLICATION EDITSRAMGC - 172432GRADING PLANRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/20/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO.FFE= 944.70FILTRATION BASIN 1TOP= 943.7EOF= 942.7HWL= 941.7BOTTOM= 940.0FILTRATION BASIN 2TOP= 943.7EOF= 942.7HWL= 941.7BOTTOM= 939.1WETLAND HWL= 935.81 XXXXXXXWELLXX X X X X X XXXXXXXI SCOCOST>>> > >>COCOCOIII I I I ICOIII I ST>>>>>>>>>>>>> > >>> >>>>COCOCOCOCOCOCOCOCOCOCO>>>>>>>>>COCOCOI>>IIIII 6Save: 2/9/2024 6:14 PM mwatercott Plot: 2/9/2024 6:42 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432UL.dwgMJWMJWBJR 0feetscale3060301525Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA8/18/20238/14/20235/5/20234/18/2023BCD UPDATED FUTURE ROAD ROW & EASEMENTSADDRESS CITY COMMENTSUPDATED SITE PLANISSUED FOR REVIEWE2/9/20241/12/2024FADDRESS CITY COMMENTSADDRESS CITY COMMENTSRAMGC - 172432UTILITY PLANRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO.CONNECT TO EXISTINGCATCH BASINREMOVE TOP SLAB AND REPLACEWITH 27" DIA. OPENING TOP SLABR-2501 CASTINGINV= 936.03 (FIELD VERIFY)21LF 12" STORM SEWER @ 0.50%ST-248" CATCH BASINTC= 939.52INV= 936.146" DRAINTILE 25' ALONG CURBST-415" APRONINV= 941.006" DRAINTILE6" PVC C900 FROM WELL TO BUILDING121LF 4" PVC SCH 40 SANITARY SEWER SERVICESN-248" DIA MANHOLETC= 941.17INV= 931.163LF 8" PVC SDR 35 SANITARY SEWER STUBCONNECT TO EXISTING8" PVC SANITARY SEWERINV= 930.76FIELD VERIFY SIZE AND INVERTCONNECT TO EXISTING12" WATERMAIN12" BUTTERFLY VALVEFIELD VERIFY SIZE AND INVERT12" X 6" TEE12" X 6" TEE6" GV AND BOXHYDRANT6" 11.25° BEND(3) 6" 45° BENDS101LF 8" PVC SDR 35 SANITARY SEWER @ 0.40%12" X 6" TEE6" GV AND BOXREINSTALL SALVAGED HYDRANT6" GATE VALVE6" X 6" TEE(2) 6" 45° BENDS6" GV AND BOXHYDRANT71LF 15" STORM SEWER @ 0.70% SLOPEST-615" APRONINV= 940.50ST-815" APRONINV= 940.008LF 15" STORM SEWER @ 6.25%ST-1048" OUTLET CONTROL STRUCTURETC= 941.90SEE DETAIL FOR ELEVATIONS6" DRAINTILE210LF 12" STORM SEWER @ 0.30%ST-1212" APRONINV= 936.20ST-1448" CATCH BASINTC= 942.57INV= 940.67ST-1615" APRONINV= 940.5035LF 15" STORM SEWER @ 0.50%ST-1848" CATCH BASINTC= 943.17INV= 940.4326LF 12" STORM SEWER @ 0.50%6" DRAINTILEST-2012" APRONINV= 940.30ST-2212" APRONINV= 939.1010LF 12" STORM SEWER @ 12.00%ST-2448" OUTLET CONTROL STRUCTURETC= 941.70SEE DETAIL FOR ELEVATIONS41LF 12" STORM SEWER @ 0.50%ST-2612" APRONINV= 936.00SEE TRUNK WATERMAINPLAN AND PROFILE2" CURB STOPWITH GATE VALVETOP SECTIONWELL TO BE USED UNTILMUNICIPAL WATERCONNECTION IS AVAILABLECHLORIDE MANAGEMENT:OWNER TO HIRE SMART SALTINGCERTIFIED SNOW REMOVAL CONTRACTOR.6" PVC C900 WATER SERVICE2" HDPE DR 11 WATER SERVICE6" PVC C900 WATER SERVICE12" X 12" TEE12" X 8" REDUCER8" GV AND BOX8" STUB FOR FUTURE CONNECTION 930935940945950955930935940945950955930935940945950955930935940945950955940.1-0+250+000+50945.5 945.3 941.14 944.01-0+250+001+00STA = 0+05.00TC= 940.27INV. 936.03 (NE)ST-0, 0.0'STA = 0+25.53TC= 939.52INV. 936.14 (SW)ST-2, 0.0'21 LF 12" STORM SEWER @ 0.50%CONNECT TO EXISTINGCATCH BASININV. 941.00ST-415" APRON STA = 0+05.00 INV. 940.50ST-615" APRON STA = 0+76.5971 LF 15" STORM SEWER @ 0.70%WELLWELLI III III IIII I>>>>>>>>>>>>>>>>>> > > > > >>>>>>COCOCOCOCO>>>>>>>COCOCOI I>>>>> 00+0 30.53+0 00 + 0 81 . 5 9 + 0ST-2ST-4ST-60feetscale204020107Save: 2/9/2024 6:16 PM mwatercott Plot: 2/9/2024 6:43 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432PP_STORM SEWER.dwg 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA2/9/20241/12/2024BADDRESS CITY COMMENTSADDRESS CITY COMMENTSRAMGC - 172432I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.STORM SEWER PLAN AND PROFILESRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEDATELICENSE NO.MJWMJWBJRINV= 938.12INV= 939.16EXISTING GRADE PROFILEPROPOSED GRADE PROFILEEXISTING GRADE PROFILEPROPOSED GRADE PROFILE6" DRAINTILE @ 0.50%REMOVE TOP SLAB AND REPLACEWITH 27" DIA. OPENING TOP SLABR-2501 CASTING 930935940945950955930935940945950955930935940945950955930935940945950955941.2940.1939.2 938.7 937.2 940.00942.86941.16 940.13 939.98-0+250+001+002+002+50938.6 942.59-0+250+000+75STA = 0+05.00 TC= 942.57INV. 940.67 (S)ST-14, 0.0'35 LF 15" STORM SEWER @ 0.50%INV. 940.50ST-1615" APRON STA = 0+40.27 INV. 940.00ST-815" APRONSTA = 0+05.008 LF 15" STORM SEWER @ 6.25%STA = 0+12.71TC= 941.90INV. 940.50 (W)INV. 936.80 (N)ST-10, 0.0'210 LF 12" STORM SEWER @ 0.30%INV. 936.20ST-1212" APRON STA = 2+22.77 IIIST>>>>>>>>>>>>>>COCOCOCOCOCOCOCOCOCOCO>>>>>>>>>>>>>>>>>COCOCO>00+045.27+081.59+000+0 00+100+227.77+2OSST-6ST-16ST-14ST-8ST-10ST-120feetscale204020108Save: 2/9/2024 6:16 PM mwatercott Plot: 2/9/2024 6:43 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432PP_STORM SEWER.dwg 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA2/9/20241/12/2024BADDRESS CITY COMMENTSADDRESS CITY COMMENTSRAMGC - 172432I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.STORM SEWER PLAN AND PROFILESRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEDATELICENSE NO.MJWMJWBJRINV= 937.38INV= 937.48INV= 937.58INV= 937.65INV= 937.75INV= 937.65INV= 937.39INV= 937.49INV= 937.59INV= 937.62INV= 937.65INV= 937.62INV= 937.68INV=937.66INV= 937.79EXISTING GRADE PROFILEPROPOSED GRADE PROFILEEXISTING GRADE PROFILEPROPOSED GRADE PROFILE6" DRAINTILE @ 0.50% (TYP) 930935940945950955930935940945950955930935940945950955930935940945950955937.8943.21-0+250+000+50937.0 935.8 STA = 0+05.00TC= 943.17INV. 940.43 (N)ST-18, 0.0'26 LF 12" STORM SEWER @ 0.50%INV. 940.30ST-2012" APRONSTA = 0+31.42 INV. 939.10ST-2212" APRON STA = 0+05.00 10 LF 12" STORM SEWER @ 12.00%STA = 0+14.81 TC= 941.70 INV. 940.30 (SW) INV. 936.20 (NE)ST-24, 0.0'41 LF 12" STORM SEWER @ 0.50%INV. 936.00ST-2612" APRON STA = 0+55.76 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXST> > >>>>>>>>>>>>>>>>>>>COCOCOCO00+036.42+000+057.62+0OSST-18ST-18ST-20ST-22ST-22ST-24ST-260feetscale10201059Save: 2/9/2024 6:16 PM mwatercott Plot: 2/9/2024 6:44 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432PP_STORM SEWER.dwg 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA2/9/20241/12/2024BADDRESS CITY COMMENTSADDRESS CITY COMMENTSRAMGC - 172432I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.STORM SEWER PLAN AND PROFILESRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEDATELICENSE NO.MJWMJWBJRINV= 936.80INV= 936.93INV= 936.85INV= 936.85EXISTING GRADE PROFILEPROPOSED GRADE PROFILEEXISTING GRADE PROFILEPROPOSED GRADE PROFILE6" DRAINTILE @ 0.50% (TYP) 930935940945950955930935940945950955941.6941.4942.2 943.3 944.1 945.1 945.2 942.6 940.1 940.83942.18943.32 943.66 943.74 943.53 943.31 943.59 943.69-0+250+001+002+003+004+004+50XXXWELLXXX X X XIIS COCOIIIII I I IIII I I ST>>>>>>>>>>>>>>>>>> > > > > > > > >>>>>>COCOCOCOCOCOCOCOCOCOCO>>>>>>>>>>>>>>>>>COCOCOI I>>>>>00+000+100+200+300+4 36.21+4 0feetscale2040201010Save: 2/9/2024 6:17 PM mwatercott Plot: 2/9/2024 6:45 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432PP_WATER SERVICE.dwg 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA2/9/20241/12/2024BADDRESS CITY COMMENTSADDRESS CITY COMMENTSRAMGC - 172432I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.WATER SERVICE PLAN AND PROFILERED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEDATELICENSE NO.MJWMJWBJREXISTING GRADE PROFILEPROPOSED GRADE PROFILEPROPOSED 6" PVC C900 WATER SERVICE PROFILE7.5' MIN. BURY DEPTHCONNECT TO 12" TRUNK WATERMAIN 925930935940945950955925930935940945950955941.3940.3941.4941.2940.9 939.9 939.0 939.1 938.7 938.5 938.3 938.2 938.9 939.5 941.5 941.26 941.91 942.32 942.26 941.96 941.66 941.36 941.06 940.84 941.19 942.11 942.17-0+25 0+001+002+003+004+005+006+007+00 7+251.30%2.00%-1.00%-0.60%PVI STA=1+20.76EL=940.88PVI STA=6+68.60 EL=942.48 PVI STA=7+16.93 EL=942.00 PVI STA=2+50.00PVI EL=942.56L=100'K=52.63PVC STA=2+00.00 EL=941.91 PVT STA=3+00.00 EL=942.26 HP STA=2+68.42HP EL=942.35PVI STA=5+75.00PVI EL=940.61L=100'K=38.46PVC STA=5+25.00 EL=940.91 PVT STA=6+25.00 EL=941.61 LP STA=5+48.08LP EL=940.843 LF 8" SDR-35 PVC STUB FORFUTURE CONNECTION @ 0.40%FUTURE 369 LF 8" SDR-35 PVC @ 0.40%FUTURE 158 LF 8" SDR-35 PVC @ 0.40%STA = 6+91.51 TC= 942.25INV. 933.48 (S)SN-6, 0.0' STA = 5+33.99 TC= 940.88 INV. 932.85 (N) INV. 932.75 (S)SN-4STA = 1+62.03TC= 941.42INV. 931.26 (N)INV. 931.16 (S)SN-2, 0.0'101 LF 8" SDR-35 PVC @ 0.40%XXXXXXXWELLXXXXXXXXXXISCOCOST> >>>>>COCOCOIIIIIICO>>>I>>II00+000+100+200+300+400+500+600+716.93+7SSSSN-2SN-4SN-6SSIIIII9409459369379389399419429439449469479 4 0 940940940940940 940 938 938939 939939939941941941941941 942 943944 0feetscale30603015FUTURE ROAD PLAN AND PROFILE11Save: 2/9/2024 6:19 PM mwatercott Plot: 2/9/2024 6:45 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432PP_FUTURE ROAD.dwg 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA2/9/20241/12/2024BADDRESS CITY COMMENTSADDRESS CITY COMMENTSRAMGC - 172432I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.FUTURE ROAD PLAN AND PROFILERED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEDATELICENSE NO.MJWMJWBJRMIN. 7.5' BURY DEPTH12" TRUNKWATERMAINFUTURE 8"WATERMAINPROPOSED GRADE PROFILEEXISTING GRADE PROFILEFUTURE ROAD ℄ PROFILEPOTENTIAL FUTUREFFE= 942.00POTENTIAL FUTUREFFE= 942.00POTENTIAL FUTUREFFE= 945POTENTIAL FUTUREFFE= 945.00SEE TRUNK WATERMAINPLAN AND PROFILESEE TRUNK WATERMAINPLAN AND PROFILEMIN. 7.5' BURY DEPTHCONNECT TO EXISTINGWATERMAIN STUBFIELD VERIFY SIZEAND ELEVATIONCONNECT TO EXISTINGSANITARY SEWER STUBFIELD VERIFY SIZEAND ELEVATIONFUTURE STORM WATER PONDMIN. 7.5' BURY DEPTHCONNECT TO 8" WATERMAIN STUBFUTURE 8" X 6" TEE6" GV AND BOXHYDRANTFUTURE 11.25° BENDFUTURE 8" X 6" REDUCER6" GV AND BOXHYDRANTCONNECT TO 8" WATERMAIN STUB 920925930935940945950955920925930935940945950955938.5939.3939.8938.6936.8935.8 935.9 935.3 935.1 935.3 936.9 941.3 941.9 941.5 938.1 936.0 936.3 938.53939.26939.76938.62936.76935.75 935.93 935.28 935.07 935.29 936.93 941.31 941.92 941.54 938.11 936.04 936.26-0+25 0+001+002+003+004+005+006+007+008+008+75XXXXXIIIIIIIIIIIIIIIII00+0 00+1 00+2 00+300+400+500+600+700+835.45+89409 4 0 945 94 5 93693793793 8 93893 9 93994194 1 9429 4 2 94394 3 944 944 946 94 6 935940945934936937938939941942943944935933934936940940 936936937937938938939939939 9399 4 1 9379389399390feetscale30603015TRUNK WATERMAIN PLAN AND PROFILE12Save: 2/9/2024 6:21 PM mwatercott Plot: 2/9/2024 6:46 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432PP_TRUNK WATERMAIN.dwg 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA2/9/20241/12/2024BADDRESS CITY COMMENTSADDRESS CITY COMMENTSRAMGC - 172432I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.TRUNK WATERMAIN PLAN AND PROFILERED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEDATELICENSE NO.MJWMJWBJR12" 11.25° BEND12" 45° BEND12" 11.25° BEND12" 45° BEND12" 22.5° BEND21' S P A C I N G F R O M EXI S T I N G S A N I T A R Y S E W E R 12" X 6" TEE6" GV AND BOXREINSTALL SALVAGED HYDRANT12" 11.25° BENDCONNECT TO EXISTING12" WATERMAIN STUBSALVAGE AND REINSTALLEXISTING HYDRANTCONNECT TO EXISTING12" WATERMAIN STUBFIELD VERIFY SIZE ANDELEVATIONKEEP WATERMAIN AT A 927.00ELEVATION OR LOWERKEEP WATERMAIN AT A 927.00ELEVATION OR LOWERMIN. 18" SEPARATIONSEE FUTURE ROADPLAN AND PROFILEEXISTING 12" GATE VALVETO REMAIN IN PLACE12" X 12" TEE12" X 8" REDUCER8" GV AND BOX8" STUB FOR FUTURE CONNECTION XXXXXXXXXXXXWELLXXXXXXXXXXXXXXXXXXXXXXX13Save: 2/9/2024 6:24 PM mwatercott Plot: 2/9/2024 6:46 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432SP.dwgMJWMJWBJR 0feetscale2040201025Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA8/18/20238/14/20235/5/20234/18/2023BCD UPDATED FUTURE ROAD ROW & EASEMENTSADDRESS CITY COMMENTSUPDATED SITE PLANISSUED FOR REVIEWE2/9/20241/12/2024FADDRESS CITY COMMENTSADDRESS CITY COMMENTSRAMGC - 172432SURFACING PLANRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO.TURN LANE & FUTURE ROAD BITUMINOUS PAVEMENT- 2" SPWEA340B WEAR COURSE PER MN/DOT 2360- TACK COAT PER MN/DOT 2357- 2" SPNWB330B BASE COURSE PER MN/DOT 2360- 12" CLASS 5 AGGREGATE BASE PER MN/DOT 3138- 12" SELECT GRANULAR BORROW MOD 5% PER MN/DOT 3149.2.B.2- GEOTEXTILE FABRIC TYPE V (NON-WOVEN)PARKING LOT BITUMINOUS PAVEMENT- 3.5" BITUMINOUS PAVEMENT- 6" CLASS 5 AGGREGATE BASE- 12" SELECT GRANULAR BORROW- TENSAR HX5.5 GEOGRIDCONCRETE SIDEWALK- 4" CONCRETE- 4" CLASS 5 AGGREGATE BASETURF PET AREA- SYNTHETIC TURF- 6" CLASS 2 LIMESTONEGRAVEL SECTIONTO EXTEND 1' BEHINDBACK OF CURBGRAVEL SECTIONTO EXTEND 1' BEHINDBACK OF CURBCONCRETE PAVEMENT- 5" CONCRETE- 4" CLASS 5 AGGREGATE BASEMONOLITHIC SIDEWALK EDGE (SEE DETAIL) XXXXXXXWELLXX X X X X X XXXXXXXI SCOCOST>>> > >>COCOCOIII I I I ICOIII I ST>>>>>>>>>>>>> > > > > >>>>COCOCOCOCOCOCOCOCOCOCO>>>>>>>>>COCOCOI>>III III10 CY RIP RAP10 CY RIP RAPIN FOREBAYIIII 14Save: 2/9/2024 6:25 PM mwatercott Plot: 2/9/2024 6:47 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432TE.dwgMJWMJWBJR 0feetscale2040201025Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA8/18/20238/14/20235/5/20234/18/2023BCD UPDATED FUTURE ROAD ROW & EASEMENTSADDRESS CITY COMMENTSUPDATED SITE PLANISSUED FOR REVIEWE2/9/20241/12/2024FADDRESS CITY COMMENTSADDRESS CITY COMMENTSRAMGC - 172432TURF ESTABLISHMENT PLANRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO.NATIVE SEED WITH MIX 33-261 (MNDOT 310),34-271 (BWSR W2) OR EQUIVALENTMNDOT 25-131 SEED AT 220 POUNDS/ACRESTRAW MULCH AT 2 TONS/ACRERIP RAPINLET PROTECTIONSILT FENCEROCK CONSTRUCTION ENTRANCE0feetscale30603015INSET A0feetscale50100502535-221 (MNDOT 330) DRY PRAIRIE GENERAL MIX(SEE WETLAND BUFFER ESTABLISHMENT ANDMAINTENANCE NOTES)EROSION CONTROL BLANKET (3:1 SLOPES)CLEAN STRAW MULCH IN WETLAND BUFFER10 CY RIP RAPTURF REINFORCEMENT MATON POND EOF DOWN TOTOE OF SLOPE(SEE DETAIL)8 CY RIP RAP8 CY RIP RAPTURF REINFORCEMENT MATON POND EOF DOWN TODELINEATED WETLAND EDGE(SEE DETAIL)8 CY RIP RAP4 CY RIP RAPIN FOREBAY1 CY RIP RAP SPILLWAY1 CY RIP RAP SWALE3 CY RIP RAPIN FOREBAYWETLAND BUFFER IS TOBE NEWLY ESTABLISHEDSEEDING/PLANTS AS SHOWNON THIS PLANCHLORIDE MANAGEMENT:OWNER TO HIRE SMART SALTINGCERTIFIED SNOW REMOVAL CONTRACTOR.WETLAND BUFFER BOUNDARYSEE ESTABLISHMENT ANDMAINTENANCE NOTESWETLAND BUFFER ESTABLISHMENT AND MAINTENANCE NOTES:1. SOIL IN WETLAND BUFFER TO CONTAIN AN ORGANIC CONTENT OF NOTLESS THAN 10% AND NOT MORE THAT 20%.2. BUFFER TO CONSIST OF 100% PERENNIAL NATIVE PLANT SPECIES,EXCEPT FOR A ONE-TIME PLANTING OF AN ANNUAL NURSE CROP SUCHAS OATS OR RYE.3. SEED MIX USED SHALL CONSIST OF AT LEAST 12 POUNDS PURE LIVESEED PER ACRE OF NATIVE PRAIRIE GRASS SEED AND 5 POUNDS PURELIVE SEED PER ACRE OF NATIVE FORBS. NATIVE PRAIRIE GRASS ANDNATIVE FORB MIXES SHALL CONTAIN NO FEWER THAN 4 AND 5 SPECIESRESPECTIVELY.4. ANNUAL NURSE OR COVER CROP TO BE APPLIED AT A RATE OF 20POUNDS/ACRE.5. BUFFER TO BE PLANTED BY A QUALIFIED CONTRACTOR USING A DRILLDESIGNED FOR NATIVE PRAIRIE GRASS SEED.6. NO FERTILIZER IS TO BE USED UNLESS DEEMED NECESSARY TOESTABLISH ACCEPTABLE BUFFER VEGETATION AND THEN LIMITED TOAMOUNTS INDICATED BY AN ACCREDITED SOIL TESTING LAB.7. BUFFER TO BE MULCHED IMMEDIATELY WITH CLEAN STRAW AT A RATEOF 1.5 TONS/ACRE. MULCH TO BE ANCHORED WITH A DISK OR TACKIFIER.8. BUFFER TO BE PROTECTED BY SILT FENCE DURING CONSTRUCTION ANDSHALL REMAIN IN PLACE UNTIL BUFFER VEGETATION IS ESTABLISHED.9. STANDARD SEEDING AND PLANTING SPECIFICATIONS FOR BUFFERZONES THAT MEET ALL CITY REQUIREMENTS CAN BE OBTAINED FROMTHE CITY.10. DURING THE FIRST TWO YEARS, THE DEVELOPER SHALL REPLANT ANYBUFFER VEGETATION THAT DOES NOT SURVIVE. AFTER TWO YEARS, IFTHE CONDITION OF THE BUFFER AREA CHANGES THROUGH NATURALPROCESSES NOT CAUSED BY THE PROPERTY OWNER, THE OWNERSHALL NOT BE REQUIRED TO REESTABLISH THE BUFFER AREA TO MEETTHE STANDARDS ESTABLISHED BY THE CITY.11. PERMANENT WETLAND BUFFER MONUMENTS TO BE INSTALLED PER THESITE PLAN (SHEET 4) AND WETLAND BUFFER SIGN DETAIL (SHEET 15).12. REFER TO SECTION 1050.010 SUBD. 5 OF CORCORAN CITY CODE ANDRULE 1 OF ELM CREEK WATERSHED MANAGEMENT COMMISSION RULESAND STANDARDS. 15Save: 2/9/2024 6:26 PM mwatercott Plot: 2/9/2024 6:48 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432DT.dwgMJWMJWBJR 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA1/12/20248/14/20235/5/20234/18/2023BCDADDRESS CITY COMMENTSADDRESS CITY COMMENTSUPDATED SITE PLANISSUED FOR REVIEWE2/9/2024ADDRESS CITY COMMENTSRAMGC - 172432CIVIL DETAILSRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO. 16Save: 2/9/2024 6:26 PM mwatercott Plot: 2/9/2024 6:48 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432DT.dwgMJWMJWBJR 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA1/12/20248/14/20235/5/20234/18/2023BCDADDRESS CITY COMMENTSADDRESS CITY COMMENTSUPDATED SITE PLANISSUED FOR REVIEWE2/9/2024ADDRESS CITY COMMENTSRAMGC - 172432CIVIL DETAILSRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO. 17Save: 2/9/2024 6:26 PM mwatercott Plot: 2/9/2024 6:48 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432DT.dwgMJWMJWBJR 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA1/12/20248/14/20235/5/20234/18/2023BCDADDRESS CITY COMMENTSADDRESS CITY COMMENTSUPDATED SITE PLANISSUED FOR REVIEWE2/9/2024ADDRESS CITY COMMENTSRAMGC - 172432CIVIL DETAILSRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO. 18Save: 2/9/2024 6:26 PM mwatercott Plot: 2/9/2024 6:48 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432DT.dwgMJWMJWBJR 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA1/12/20248/14/20235/5/20234/18/2023BCDADDRESS CITY COMMENTSADDRESS CITY COMMENTSUPDATED SITE PLANISSUED FOR REVIEWE2/9/2024ADDRESS CITY COMMENTSRAMGC - 172432CIVIL DETAILSRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO.8"16" 6"4" MIN.4" COMPACTEDSELECT GRANULAR FILL(MNDOT 3149)6" COMPACTEDSELECT GRANULARBORROW (INCIDENTAL)OR SUITABLE ON SITEGRANULAR MATERIALSEH Plate No.Oct. 2011Revised:STR-19NTS13B618SLOPE 3/4"PER FOOT8"18"7"1/2" R13 1/2"6"1/2" R3" R6"13B612SLOPE 3/4"PER FOOT8"12"7"1/2" R13 1/2"6"1/2" R3" R6"GEOTEXTILE FABRICTYPE IIEL 939.1EL 938.1EL 937.85EL 937.1NORTHWEST FILTRATION BASINGEOTEXTILE FABRICTYPE IIEL 940.0EL 939.0EL 938.75EL 938.0EAST FILTRATION BASIN 19Save: 2/9/2024 6:26 PM mwatercott Plot: 2/9/2024 6:49 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432DT.dwgMJWMJWBJR 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA1/12/20248/14/20235/5/20234/18/2023BCDADDRESS CITY COMMENTSADDRESS CITY COMMENTSUPDATED SITE PLANISSUED FOR REVIEWE2/9/2024ADDRESS CITY COMMENTSRAMGC - 172432CIVIL DETAILSRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO.1 1/2"X3/8" OUTER RINGINLET PIPETO BE TIEDRIPRAP OR STABILIZATION ROCK15" INLET PIPE ELEV.=941.90INV.=940.506" DRAINTILEINV.=937.30INV.=936.8012" OUTLET PIPEINV.=940.00ST-10EAST FILTRATIONBASIN1 1/2"X3/8" OUTER RINGINLET PIPETO BE TIEDRIPRAP OR STABILIZATION ROCK12" INLET P IPE ELEV.=941.70INV.=940.306" DRAINTILEINV.=936.70INV.=936.2012" OUTLET PIPEINV.=939.10ST-24NORTHWESTFILTRATION BASIN48" DIA.48" DIA.BIKE RACK DETAILSEH Plate No.Oct. 2011Revised:MISC-19NTS3/8" CROWN6" DIA STEEL PIPE BOLLARDEMBED IN CONCRETE AND FILLWITH CONCRETE1/2" EXPANSION JOINTPAVEMENT SURFACEAS INDICATED12"12"4'-0"4'-0"1'-0"SQUAREHDPE BOLLARD COVER, CUT TO FIT 20Save: 2/9/2024 6:27 PM mwatercott Plot: 2/9/2024 6:49 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432SWPPP.dwgMJWMJWBJR 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA1/12/20248/14/20235/5/20234/18/2023BCDADDRESS CITY COMMENTSADDRESS CITY COMMENTSUPDATED SITE PLANISSUED FOR REVIEWE2/9/2024ADDRESS CITY COMMENTSRAMGC - 172432SWPPPRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO.KNOWLEDGEABLE PERSON/CHAIN OF RESPONSIBILITYTHE CONTRACTOR SHALL IDENTIFY A PERSON KNOWLEDGEABLE AND EXPERIENCED IN THEAPPLICATION OF EROSION PREVENTION AND SEDIMENT CONTROL BMPS WHO WILL COORDINATEWITH ALL CONTRACTORS, SUBCONTRACTORS, AND OPERATORS ON-SITE TO OVERSEE THEIMPLEMENTATION OF THE SWPPP.THE CONTRACTOR SHALL ESTABLISH A CHAIN OF RESPONSIBILITY FOR ALL CONTRACTORS ANDSUB-CONTRACTORS ON SITE TO ENSURE THE SWPPP IS BEING PROPERLY IMPLEMENTED ANDMAINTAINED. THE CONTRACTOR SHALL PROVIDE THE CHAIN OF RESPONSIBILITY TO THE OWNERAND ATTACH TO THE SWPPP PRIOR TO ANY CONSTRUCTION ACTIVITY.SWPPP SUMMARY/OVERVIEW:THIS STORM WATER POLLUTION PREVENTION PLAN (SWPPP) HAS BEEN DEVELOPED TO ADDRESS THEREQUIREMENTS OF NPDES PERMIT MN R100001. THIS SWPPP INCLUDES A COMBINATION OFNARRATIVE AND PLAN SHEETS THAT DESCRIBE THE TEMPORARY AND PERMANENT STORM WATERMANAGEMENT PLAN FOR THE PROJECT.CONTACTS:PROJECT INFORMATION:TRAINING DOCUMENTATION:CONTENT OF TRAINING AVAILABLE UPON REQUEST.THE CONTRACTOR (OPERATOR) SHALL ADD TO THE SWPPP TRAINING RECORDS FOR THEFOLLOWING PERSONNEL:-INDIVIDUALS OVERSEEING THE IMPLEMENTATION OF, REVISING, AND AMENDING THE SWPPP-INDIVIDUALS PERFORMING INSPECTIONS-INDIVIDUALS PERFORMING OR SUPERVISING THE INSTALLATION, MAINTENANCE AND REPAIROF BMPSTRAINING MUST RELATE TO THE INDIVIDUAL'S JOB DUTIES AND RESPONSIBILITIES AND SHALLINCLUDE:1) DATES OF TRAINING2) NAME OF INSTRUCTORS3) CONTENT AND ENTITY PROVIDING TRAININGTHE CONTRACTOR SHALL ENSURE THAT THE INDIVIDUALS ARE TRAINED BY LOCAL, STATE,FEDERAL AGENCIES, PROFESSIONAL ORGANIZATIONS, OR OTHER ENTITIES WITH EXPERTISE INEROSION PREVENTION, SEDIMENT CONTROL, PERMANENT STORMWATER MANAGEMENT ANDTHE MINNESOTA NPDES/SDS CONSTRUCTION STORMWATER PERMIT.PROJECT SUMMARY:RECEIVING WATER(S) WITHIN ONE MILE FROM PROJECT BOUNDARIES:(http://pca-gis02.pca.state.mn.us/CSW/index.html)RELATED REVIEWS & PERMITS:ENVIRONMENTAL, WETLAND, ENDANGERED OR THREATENED SPECIES, ARCHEOLOGICAL,LOCAL, STATE, AND/OF FEDERAL REVIEWS/PERMITS:COVERAGE UNDER THIS PERMIT CANNOT BE ISSUED UNTIL THE REQUIREMENTS FOR WETLANDPERMITS, DECISIONS, OTHER DETERMINATIONS, OR THE MITIGATIVE SEQUENCE REQUIRED INSECTION 22 OF THE NPDES PERMIT MNR100001 HAVE BEEN FINALIZED AND DOCUMENTED.SITE SOIL INFORMATION: (http://websoilsurvey.nrcs.usda.gov/app/WebSoilSurvey.aspx)(SOIL INFORMATION PROVIDED IS FOR NPDES PERMIT INFORMATION ONLY. SOIL INFORMATION WASOBTAINED FROM THE USGS WEBSITE. THE CONTRACTOR SHALL NOT RELY ON THIS SOIL INFORMATIONFOR CONSTRUCTION PURPOSES.)LONG TERM OPERATION AND MAINTENANCETHE OWNER WILL BE RESPONSIBLE OR WILL OTHERWISE IDENTIFY WHO WILL BE RESPONSIBLEFOR THE LONG TERM OPERATION AND MAINTENANCE OF THE PERMANENT STORMWATERMANAGEMENT SYSTEM(S).THE OWNER WILL PREPARE AND IMPLEMENT A PERMANENT STORMWATER TREATMENT SYSTEM(S)MAINTENANCE PLAN.IMPLEMENTATION SEQUENCE:THE CONTRACTOR SHALL COMPLY WITH THE FOLLOWING SEQUENCE.THE ENGINEER MAY APPROVE ADJUSTMENTS TO THE SEQUENCE AS NEEDED.GENERAL SWPPP RESPONSIBILITIES:THE CONTRACTOR SHALL KEEP THE SWPPP ON-SITE, OR ELECTRONICALLY AVAILABLE ON SITE, DURINGNORMAL WORKING HOURS WITH PERSONNEL WHO HAVE OPERATIONAL CONTROL OVER THE APPLICABLEPORTION OF THE SITE, INCLUDING ALL CHANGES TO THE SWPPP, INSPECTIONS, AND MAINTENANCERECORDS.THE SWPPP WILL BE AMENDED AS NEEDED AND/OR AS REQUIRED BY PROVISIONS OF THE PERMIT.PERMITTEES MUST AMEND THE SWPPP TO INCLUDE ADDITIONAL OR MODIFIED BMPS AS NECESSARYTO CORRECT PROBLEMS IDENTIFIED OR ADDRESS SITUATIONS WHENEVER THERE IS A CHANGE IN DESIGN,CONSTRUCTION, OPERATION, MAINTENANCE, WEATHER OR SEASONAL CONDITIONS HAVING A SIGNIFICANTEFFECT ON THE DISCHARGE OF POLLUTANTS TO SURFACE WATERS OR GROUNDWATER.AMENDMENTS WILL BE APPROVED BY BOTH THE OWNER AND CONTRACTOR AND WILL BE ATTACHEDOR OTHERWISE INCLUDED WITH THE SWPPP DOCUMENTS. THE SWPPP AMENDMENTS SHALL BEINITIATED, FACILITATED, AND PROCESSED BY THE CONTRACTOR.PERMITTEES MUST AMEND THE SWPPP WITHIN 7 DAYS TO INCLUDE ADDITIONAL OR MODIFIED BMPSWHENEVER THERE IS A CHANGE IN DESIGN, CONSTRUCTION, OPERATION, MAINTENANCE, WEATHER ORSEASONAL CONDITIONS HAVING A SIGNIFICANT EFFECT ON THE DISCHARGE OF POLLUTANTS TO SURFACEWATERS OR GROUNDWATER.PERMITTEES MUST AMEND THE SWPPP WITHIN 7 DAYS TO INCLUDE ADDITIONAL OR MODIFIED BMPS ASNECESSARY TO CORRECT PROBLEMS IDENTIFIES OR ADDRESS SITUATIONS WHENEVER INSPECTIONS ORINVESTIGATIONS BY THE SITE OWNER OR OPERATOR, USEPA OR MPCA OFFICIALS INDICATE THE SWPPP ISNOT EFFECTIVE IN ELIMINATING OR SIGNIFICANTLY MINIMIZING THE DISCHARGE OF POLLUTANTS TOSURFACE WATERS OR GROUNDWATER OR THE DISCHARGES ARE CAUSING WATER QUALITY STANDARDEXCEEDANCES (E.G., NUISANCE CONDITIONS AS DEFINED IN MINN. R. 7050.0210, SUBP.2) OR THE SWPPP ISNOT CONSISTENT WITH THE OBJECTIVES OF A USEPA AAPROVED TMDL.TEMPORARY SEDIMENT BASINS:THE CONTRACTOR SHALL INSTALL TEMPORARY SEDIMENT BASIN(S) INDICATED ON PLANS ANDREQUIRED BY THE NPDES CONSTRUCTION PERMIT.THE TEMPORARY BASIN MUST PROVIDE LIVE STORAGE FOR A CALCULATED VOLUME OF RUNOFFFROM A TWO (2)-YEAR, 24-HOUR STORM FROM EACH ACRE DRAINED TO THE BASIN OR 1,800 CUBICFEET OF LIVE STORAGE PER ACRE DRAINED, WHICHEVER IS GREATER.TEMPORARY SEDIMENT BASIN OUTLETS SHALL BE CONSTRUCTED TO PREVENT SHORT-CIRCUITINGAND PREVENT THE DISCHARGE OF FLOATING DEBRIS.OUTLET STRUCTURES MUST BE DESIGNED TO WITHDRAW WATER FROM THE SURFACE TO MINIMIZETHE DISCHARGE OF POLLUTANTS.BASINS MUST INCLUDE A STABILIZED EMERGENCY OVERFLOW, WITHDRAW WATER FROM THE SURFACE,AND PROVIDE ENERGY DISSIPATION AT THE OUTLET.TEMPORARY SEDIMENT BASINS SHALL BE PROVIDED WITH ENERGY DISSIPATION AT ANY BASINOUTLET TO PREVENT SOIL EROSION.SEDIMENT BASINS MUST BE SITUATED OUTSIDE OF SURFACE WATERS AND ANY BUFFER ZONES,AND MUST BE DESIGNED TO AVOID THE DRAINING WATER FROM WETLANDS.THE FOLLOWING DOCUMENTS ARE CONSIDERED PART OF THE SWPPP:PLAN AND PROFILE PLAN SHEETSEROSION AND SEDIMENT CONTROL PLAN SHEETSTURF ESTABLISHMENT PLAN SHEETSSTORM SEWER PLAN & PROFILE PLAN SHEETSGRADING PLAN SHEETSDETAIL PLAN SHEETSSWPPP NOTE AND DETAIL SHEETSPROJECT SPECIFICATIONSPROJECT BID FORMPERMANENT STORMWATER MANAGEMENT SYSTEMPERMANENT STORMWATER MANAGEMENT SYSTEM IS DESIGNED TO MEET THE REQUIREMENTS OFNPDES GENERAL STORMWATER PERMIT FOR CONSTRUCTION ACTIVITY.INFILTRATION DESIGN PARAMETERS:PERMITTEE(S) MUST COMPLETE THE CONTAMINATION SCREENING CHECKLIST FOR STORMWATER INFILTRATION.PERMITTEE(S) MUST USE A PRETREATMENT DEVICE SUCH AS A VEGETATED FILTER STRIP, FOREBAY, OR WATER QUALITYINLET TO REMOVE SOLIDS, FLOATING MATERIALS, AND OIL AND GREASE FROM THE RUNOFF, TO THE MAXIMUMEXTENT PRACTICABLE, BEFORE THE SYSTEM ROUTES STORMWATER TO THE INFILTRATION SYSTEM.THE PERMITTEE(S) SHALL PROVIDE AT LEAST ONE SOIL BORING, TEST PIT OR INFILTROMETER TEST IN THELOCATION OF THE INFILTRATION PRACTICE FOR DETERMINING INFILTRATION RATES. PERMITTEES MUST EMPLOYAPPROPRIATE ON-SITE TESTING TO ENSURE A MINIMUM OF THREE FEET OF SEPARATION FROM THE SEASONALLYSATURATED SOILS (OR BEDROCK) AND THE BOTTOM OF THE PROPOSED INFILTRATION SYSTEM.DESIGN INFILTRATION RATE:1.6 IN/HRCALCULATED DRAWDOWN TIME:9 HRSOIL NAME:HYDROLOGIC CLASSIFICATION:DUNDAS-CORDOVA COMPLEX, 0 TO 3 PERCENT SLOPESC/DANGUS-MOON COMPLEX, 2 TO 5 PERCENT SLOPESBANTICIPATED RANGE OF PARTICLE SIZESNAAGENCY:TYPE OF PERMIT:MPCANPDES STORM WATER PERMITTBDTBDIDNAME TYPESPECIALWATER?IMPAIREDWATER?CONSTRUCTIONRELATED IMPAIRMENTOR SPECIAL WATERCLASSIFICATIONTMDL07010206-732RUSHCREEKSTREAM NYNANAADDITIONAL BMPS AND/OR ACTIONS REQUIRED:23.9 - PERMITTEES MUST IMMEDIATELY INITIATE STABILIZATION OF EXPOSED SOIL AREAS, AS DESCIBED IN ITEM 8.5 &8.8, AND COMPLETE THE STABILIZATION WITHIN SEVEN (7) CALENDAR DAYS AFTER THE CONSTRUCTION ACTIVITY INTHAT PORTION OF THE SITE TEMPORARILY OR PERMANENTLY CEASES.23.10 - PERMITTEES MUST PROVIDE A TEMPORARY SEDIMENT BASIN AS DESCRIBED IN SECTION 14 FOR COMMONDRAINAGE LOCATIONS THAT SERVE AN AREA WITH FIVE (5) OR MORE ACRES DISTURBED AT ONE TIME.TOTAL DISTURBED AREA:4.77 ACPRE-CONSTRUCTION IMPERVIOUS AREA:0.00 ACPOST-CONSTRUCTION IMPERVIOUS AREA:1.58 ACIMPERVIOUS AREA ADDED:1.58 ACOWNER: RED BARN PET RETREATCONTACT:DANIEL BENJAMINADDRESS:19520 STIEG RD, CORCORAN, MN 55374PHONE:612.799.3256EMAIL:DBENJAMINABS@GMAIL.COMENGINEER:SHORT ELLIOTT HENDRICKSON INC. (SEH)CONTACT:SHORT ELLIOTT HENDRICKSON INC. (SEH)PHONE: BRYAN REMEREMAIL:320.266.6235PROJECT NO.: 1724321.INSTALL ROCK CONSTRUCTION ENTRANCE(S)2. INSTALL PERIMETER CONTROL AND STABILIZE DOWN GRADIENT BOUNDARIES3.INSTALL INLET PROTECTION ON EXISTING CATCH BASINS4. COMPLETE SITE GRADING5.INSTALL UTILITIES, STORM SEWER, INLET PROTECTION, CURB & GUTTER, PAVING6.COMPLETE FINAL GRADING AND STABILIZE DISTURBED AREAS7.AFTER CONSTRUCTION IS COMPLETE AND THE SITE IS STABILIZED, REMOVEACCUMULATED SEDIMENT, REMOVE BMPS, AND RE-STABILIZE ANY AREAS DISTURBED BYTHEIR REMOVAL.8. INSTALL FILTRATION MEDIAREQUIRED WATER QUALITY VOLUME (WQV):0.147 AFPERMANENT MANAGEMENT SYSTEM:WQV INFILTRATEDWQV TREATED (NOTINFILTRATED)FILTRATION BASINS0.176 AF0.000 AFTOTAL WQV INFILTRATED/TREATED0.176 AFREVIEW AND COMPLETE CONTAMINATION SCREENING CHECKLIST TO DETERMINEFEASIBILITY OF INFILTRATION.TEMPORARY BMP DESIGN FACTORS:EROSION PREVENTION AND SEDIMENT CONTROL BMP'S MUST BE DESIGNED TO ACCOUNT FOR:THE EXPECTED AMOUNT, FREQUENCY, INTENSITY, AND DURATION OF PRECIPITATIONTHE NATURE OF STORMWATER RUNOFF AND RON-ON AT THE SITE, INCLUDING FACTORS SUCH ASEXPECTED FLOW FROM IMPERVIOUS SURFACES, SLOPES, AND SITE DRAINAGE FEATURESTHE STORMWATER VOLUME, VELOCITY, AND PEAK FLOW RATES TO MINIMIZE DISCHARGE OFPOLLUTANTS IN STORMWATER AND TO MINIMIZE CHANNEL AND STREAMBANK EROSION AND SCOURIN THE IMMEDIATE VICINITY OF DISCHARGE POINTSTHE RANGE OF SOIL PARTICLE SIZES EXPECTED TO BE PRESENT.LOCATION:CORCORAN, MINNESOTALATITUDE/LONGITUDE: 45°8'26.7"N / 93°31'23.7"WPROJECT DESCRIPTION: RED BARN PET RETREAT SITE DESIGNSOIL DISTURBING ACTIVITIES:GRADING, UTILITIES, SURFACING, TURF ESTABLISHMENTPREPARER/DESIGNER OF SWPPP: MAX WATERCOTTEMPLOYER:SHORT ELLIOTT HENDRICKSON INC.DATE OBTAINED / REFRESHED OCTOBER 2020INSTRUCTOR(S)/ENTITYPROVIDING TRAINING:UNIVERSITY OF MINNESOTACONTRACTORRAM GENERAL CONTRACTING INCCONTACTJOHN LOGEAISPHONE320.237.2015EMAILJOHNL@RAMBUILDINGS.COMALL SWPPP CHANGES MUST BE DONE BY AN INDIVIDUAL TRAINED IN ACCORDANCE WITH SECTION21.2. CHANGES INVOLVING THE USE OF A LESS STRINGENT BMP MUST INCLUDE A JUSTIFICATIONDESCRIBING HOW THE REPLACEMENT BMP IS EFFECTIVE FOR THE SITE CHARACTERISTICS.BOTH THE OWNER AND CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROPER TERMINATIONAND/OR TRANSFER OF THE PERMIT.1 MILE RADIUSRUSH CREEKPROJECT LOCATION 21Save: 2/9/2024 6:27 PM mwatercott Plot: 2/9/2024 6:49 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432SWPPP.dwgMJWMJWBJR 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA1/12/20248/14/20235/5/20234/18/2023BCD ADDRESS CITY COMMENTSADDRESS CITY COMMENTSUPDATED SITE PLANISSUED FOR REVIEWE2/9/2024ADDRESS CITY COMMENTSRAMGC - 172432SWPPPRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO.EROSION PREVENTION MEASURES AND TIMING:THE CONTRACTOR IS RESPONSIBLE FOR ALL EROSION PREVENTION MEASURES FOR THE PROJECT.EROSION PREVENTION MEASURES SHOWN ON PLANS ARE THE ABSOLUTE MINIMUM REQUIREMENTS. THECONTRACTOR SHALL IMPLEMENT ADDITIONAL EROSION PREVENTION MEASURES AS NECESSARY TOPROPERLY MANAGE THE PROJECT AREA AND TO MINIMIZE THE DISCHARGE OF POLLUTANTS INSTORMWATER FROM CONSTRUCTION ACTIVITIES.THE CONTRACTOR SHALL PLAN AND IMPLEMENT APPROPRIATE CONSTRUCTION PRACTICES ANDCONSTRUCTION PHASING TO MINIMIZE EROSION AND RETAIN VEGETATION WHENEVER POSSIBLE.THE PERMITTEE SHALL DELINEATE AREAS NOT TO BE DISTURBED. PERMITTEE(S) MUST MINIMIZE THE NEEDFOR DISTURBANCE OF PORTIONS OF THE PROJECT WITH STEEP SLOPES. WHEN STEEP SLOPES MUST BEDISTURBED, PERMITTEES MUST USE TECHNIQUES SUCH AS PHASING AND STABILIZATION PRACTICESDESIGNED FOR STEEP SLOPES.CONTRACTOR MUST PHASE AND INCORPORATE STORMWATER MANAGEMENT PRINCIPLES AS THECONSTRUCTION PROGRESSES. UNLESS INFEASIBLE, TEMPORARY OR PERMANENT WET SEDIMENTATIONBASINS (WHEN REQUIRED, SEE SECTION 14 AND 15) SHOULD BE CONSTRUCTED AS A FIRST STEP IN THEPROCESS AND STORMWATER ROUTED TO THESE.CONTRACTOR MUST NOT EXCAVATE INFILTRATION SYSTEMS TO FINAL GRADE, OR WITHIN THREE (3) FEETOF FINAL GRADE, UNTIL THE CONTRIBUTING DRAINAGE AREA HAS BEEN CONTRUCTED AND FULLSTABILIZED UNLESS THEY PROVIDE RIGOROUS ERSION PREVENTION AND SEDIMENT CONTROLS (E.G.,DIVERSION BERMS) TO KEEP SEDIMENT AND RUNOFF COMPLETELY AWAY FROM THE INFILTRATION AREA.CONTRACTOR MUST NOT INSTALL FOLTER MEDIA UNTIL THEY CONSTRUCT AND FULLY STABILIZE THECONTRIBUTING DRAINAGE AREA UNLESS THEY PROVIDE REGOROUS EROSION PREVENTION AND SEDIMENTCONTROLS(E.G., DIVERSION BERMS) TO KEEP SEDIMENT AND RUNOFF COMPLETELY AWAY FROM THEFILTRATION AREA.THE CONTRACTOR SHALL STABILIZE OF ALL EXPOSED SOILS IMMEDIATELY TO LIMIT SOIL EROSION. IN NOCASE SHALL ANY EXPOSED AREAS, INCLUDING STOCK PILES, HAVE EXPOSED SOILS FOR MORE THAN 7 DAYSWITHOUT PROVIDING TEMPORARY OR PERMANENT STABILIZATION. STABILIZATION MUST BE COMPLETEDWITHIN 7 DAYS AFTER CONSTRUCTION ACTIVITY HAS CEASED. TEMPORARY STOCKPILES WITHOUTSIGNIFICANT CLAY, SILT, OR ORGANIC COMPONENTS DO NOT REQUIRE STABILIZATION.INSPECTION AND MAINTENANCE:ALL INSPECTIONS, MAINTENANCE, REPAIRS, REPLACEMENTS, AND REMOVAL OF BMPSIS TO BE CONSIDERED INCIDENTAL TO THE BMP BID ITEMS.THE PERMITTEE(S) IS RESPONSIBLE FOR COMPLETING SITE INSPECTIONS, AND BMP MAINTENANCETO ENSURE COMPLIANCE WITH THE PERMIT REQUIREMENTS.THE PERMITTEE(S) SHALL INSPECT THE CONSTRUCTION SITE ONCE EVERY 7 DAYS DURING ACTIVECONSTRUCTION AND WITHIN 24 HOURS AFTER A RAINFALL EVENT GREATER THAN 0.5 INCHES IN24 HOURS.SEDIMENT CONTROL MEASURES AND TIMING:THE CONTRACTOR IS RESPONSIBLE FOR ALL SEDIMENT CONTROL MEASURES FOR THE PROJECT.SEDIMENT CONTROL MEASURES SHOWN ON PLANS ARE THE ABSOLUTE MINIMUM REQUIREMENTS.THE CONTRACTOR SHALL IMPLEMENT ADDITIONAL SEDIMENT CONTROL MEASURES AS NECESSARYTO PROPERLY MANAGE THE PROJECT AREA.THE CONTRACTOR SHALL ENSURE SEDIMENT CONTROL MEASURES ARE ESTABLISHED ON ALL DOWNGRADIENT PERIMETERS BEFORE ANY UPGRADIENT LAND DISTURBING ACTIVITIES BEGIN. THESE MEASURESSHALL REMAIN IN PLACE UNTIL FINAL STABILIZATION HAS BEEN ESTABLISHED.A FLOATING SILT CURTAIN PLACED IN THE WATER IS NOT A SEDIMENT CONTROL BMP EXCEPT WHENWORKING ON A SHORELINE OR BELOW THE WATERLINE. IMMEDIATELY AFTER THE CONSTRUCTION ACTIVITYIS COMPLETE, PERMITTEE(S) MUST INSTALL AN UPLAND PERIMETER CONTROL PRACTICE IF EXPOSED SOILSSTILL DRAIN TO A SURFACE WATER.RECEIVING WATERNATURAL BUFFERIS THE BUFFERBEINGENCROACHED ON?REASON FOR BUFFERENCROACHMENTRUSH CREEK2500 FTNONASEDIMENT CONTROL BMP SUMMARY:SEE EROSION AND SEDIMENT CONTROL PLAN SHEETS AND BID FORM FOR TYPE,LOCATION, AND QUANTITY OF SEDIMENT CONTROL BMPS.EROSION PREVENTION BMP SUMMARY:SEE EROSION AND SEDIMENT CONTROL PLAN SHEET AND BID FORM FOR TYPE, LOCATION, AND QUANTITY OFEROSION PREVENTION BMPS.FILTRATION DESIGN PARAMETERS:PERMITTEE(S) MUST NOT INSTALL FILTER MEDIA UNTIL THEY CONSTRUCT AND FULLY STABILIZE THE CONTRIBUTINGDRAINAGE AREA UNLESS THEY PROVIDE RIGOROUS EROSION PREVENTION AND SEDIMENT CONTROLS TO KEEPSEDIMENT AND RUNOFF COMPLETELY AWAY FROM THE FILTRATION MEDIA.PERMITTEE(S) MUST DESIGN FILTRATION SYSTEMS TO REMOVE AT LEAST 80% OF TSS.PERMITTEE(S) MUST USE A PRETREATMENT DEVICE SUCH AS A VEGETATED FILTER STRIP, FOREBAY, OR WATER QUALITYINLET TO REMOVE SOLIDS, FLOATING MATERIALS, AND OIL AND GREASE FROM THE RUNOFF, TO THE MAXIMUMEXTENT PRACTICABLE, BEFORE THE SYSTEM ROUTES STORMWATER TO THE FILTRATION SYSTEM.PERMITTEE(S) MUST DESIGN THE FILTRATION SYSTEM TO DISCHARGE ALL STORMWATER ROUTED TO THE SYSTEMTHROUGH THE UPPERMOST SOIL SURFACE OR ENGINEERED MEDIA SURFACE WITHIN 48 HOURS.PERMITTEES MUST EMPLOY APPROPRIATE ON-SITE TESTING TO ENSURE A MINIMUM OF THREE FEET OF SEPARATIONFROM THE SEASONALLY SATURATED SOILS (OR BEDROCK) AND THE BOTTOM OF THE PROPOSED INFILTRATION SYSTEM.AN 8 FOOT WIDE ACCESS BENCH MUST BE DESIGNED AND MAINTAINED FOR THE FILTRATION SYSTEM.A 50 FOOT NATURAL BUFFER MUST BE PRESERVED OR PROVIDE REDUNDANT (DOUBLE) PERIMETER SEDIMENTCONTROLS IF NATURAL BUFFER IS INFEASIBLE.THE CONTRACTOR SHALL NOT UTILIZE SEDIMENT CONTROL CHEMICALS ON SITE.THE CONTRACTOR SHALL ENSURE SEDIMENT CONTROL PRACTICES REMOVED OR ADJUSTED FORSHORT-TERM ACTIVITIES BE RE-INSTALLED IMMEDIATELY AFTER THE SHORT-TERM ACTIVITY HASBEEN COMPLETED. SEDIMENT CONTROL PRACTICES MUST BE REINSTALLED BEFORE THE NEXTPRECIPITATION EVENT EVEN IF THE SHORT-TERM ACTIVITY IS NOT COMPLETE.THE CONTRACTOR SHALL ENSURE STORM DRAIN INLETS ARE PROTECTED BY APPROPRIATE BMPS DURINGCONSTRUCTION UNTIL ALL SOURCES WITH POTENTIAL FOR DISCHARGINGTO THE INLET HAVE BEEN STABILIZED.THE CONTRACTOR MUST PROVIDE SILT FENCE OR OTHER EFFECTIVE SEDIMENT CONTROL AT THE BASE OFTHE STOCKPILES ON THE DOWNGRADIENT PERIMETER PRIOR TO THE INITIATION OF STOCKPILING. SEDIMENTCONTROLS MUST BE MANAGED IN ACCORDANCE WITH SECTION 9.6 OF THE NPDES PERMIT MNR100001.CONTRACTOR SHALL INITIATE TEMPORARY OR PERMANENT STABILIZATION OF SEDIMENT CONTROL BMPSMADE OF SOIL WITHIN 24 HOURS.THE CONTRACTOR SHALL INSTALL PERIMETER CONTROL AROUND ALL STAGING AREAS, BORROW PITS,AND AREAS CONSIDERED ENVIRONMENTALLY SENSITIVE.THE CONTRACTOR SHALL ENSURE VEHICLE TRACKING BE MINIMIZED WITH EFFECTIVE BMPS. WHERE THEBMPS FAIL TO PREVENT SEDIMENT FROM TRACKING ONTO STREETS THE CONTRACTOR SHALL CONDUCTSTREET SWEEPING, IN ADDITION TO VEHICLE TRACKING BMPS, TO REMOVE ALL TRACKED SEDIMENT.THE CONTRACTOR SHALL IMPLEMENT CONSTRUCTION PRACTICES TO MINIMIZE SOIL COMPACTION.THE CONTRACTOR SHALL ENSURE ALL CONSTRUCTION ACTIVITY REMAIN WITHIN PROJECT LIMITS ANDTHAT ALL IDENTIFIED RECEIVING WATER BUFFERS ARE MAINTAINED.PERIMETER CONTROL DEVICES, INCLUDING SILT FENCE SHALL BE REPAIRED, OR REPLACED, WHEN THEY BECOMENONFUNCTIONAL OR THE SEDIMENT REACHES 1/2 OF THE DEVICE HEIGHT. THESE REPAIRS SHALL BE MADE WITHIN24 HOURS OF DISCOVERY.TEMPORARY AND PERMANENT SEDIMENT BASINS SHALL BE DRAINED AND THE SEDIMENT REMOVED WHEN THEDEPTH OF SEDIMENT COLLECTED IN THE BASIN REACHES 1/2 THE STORAGE VOLUME. DRAINAGE AND REMOVAL MUSTBE COMPLETED WITHIN 72 HOURS OF DISCOVERY.DURING EACH INSPECTION, CONTRACTOR MUST INSPECT AREAS ADJACENT TO THE PROJECT, SURFACEWATERS, INCLUDING DRAINAGE DITCHES AND CONVEYANCE SYSTEMS BUT NOT CURB AND GUTTER SYSTEMS, FOREVIDENCE OF EROSION AND SEDIMENT DEPOSITION. CONTRACTOR MUST REMOVE ALL DELTAS AND SEDIMENTDEPOSITED IN AREAS ADJACENT TO THE PROJECT, SURFACE WATERS, INCLUDING DRAINAGE WAYS, CATCH BASINS,AND OTHER DRAINAGE SYSTEMS AND RESTABILIZE THE AREAS WHERE SEDIMENT REMOVAL RESULTS IN EXPOSEDSOIL. CONTRACTOR MUST COMPLETE REMOVAL AND STABILIZATION WITHIN SEVEN (7) CALENDAR DAYS OFDISCOVERY UNLESS PRECLUDED BY LEGAL, REGULATORY, OR PHYSICAL ACCESS CONSTRAINTS. CONTRACTORMUST USE ALL REASONABLE EFFORTS TO OBTAIN ACCESS. IF PRECLUDED, REMOVAL AND STABILIZATION MUST TAKEPLACE WITHIN SEVEN (7) DAYS OF OBTAINING ACCESS. CONTRACTOR IS RESPONSIBLE FOR CONTACTING ALL LOCAL,REGIONAL, STATE AND FEDERAL AUTHORITIES AND RECEIVING ANY APPLICABLE PERMITS, PRIOR TO CONDUCTINGANY WORK IN SURFACE WATERS.CONSTRUCTION SITE VEHICLE EXIT LOCATIONS SHALL BE INSPECTED DAILY FOR EVIDENCE OF SEDIMENT TRACKINGONTO PAVED SURFACES. TRACKED SEDIMENT MUST BE REMOVED FROM ALL PAVED SURFACES WITHIN 24 HOURS OFDISCOVERY.IF SEDIMENT ESCAPES THE CONSTRUCTION SITE, OFF-SITE ACCUMULATIONS OF SEDIMENT MUST BE REMOVED IN AMANOR AND AT A FREQUENCY SUFFICIENT TO MINIMIZE OFF-SITE IMPACTS.THE CONTRACTOR SHALL DOCUMENT AMENDMENTS TO THE SWPPP AS A RESULT OF INSPECTION(S) WITHIN 7DAYS.THE CONTRACTOR SHALL KEEP THE SWPPP, ALL INSPECTION REPORTS, AND AMENDMENTS ONSITE. THECONTRACTOR SHALL DESIGNATE A SPECIFIC ONSITE LOCATION TO KEEP THE RECORDSTHE CONTRACTOR IS RESPONSIBLE FOR THE OPERATION AND MAINTENANCE OF TEMPORARY AND PERMANENTWATER QUALITY BMP'S, AS WELL AS EROSION AND SEDIMENT CONTROL BMP'S.THE CONTRACTOR SHALL INSPECT EROSION PREVENTION AND SEDIMENTATION CONTROL BMPS TO ENSUREINTEGRITY AND EFFECTIVENESS. ALL NONFUNCTIONAL BMPS SHALL BE REPAIRED, REPLACED, ORSUPPLEMENTED WITH FUNCTIONAL BMPS WITHIN 24 HOURS OF FINDING. THE CONTRACTOR SHALL INVESTIGATEAND COMPLY WITH THE FOLLOWING INSPECTION AND MAINTENANCE REQUIREMENTS:THE PERMITTEE(S) SHALL DOCUMENT A WRITTEN SUMMARY OF ALL INSPECTIONS AND MAINTENANCEACTIVITIES CONDUCTED WITHIN 24 HOURS OF OCCURRENCE. RECORDS OF EACH ACTIVITY SHALL INCLUDETHE FOLLOWING:-DATE AND TIME OF INSPECTIONS;-NAME OF PERSON(S) CONDUCTING INSPECTION;-FINDINGS AND RECOMMENDATIONS FOR CORRECTIVE ACTIONS IF NECESSARY;-CORRECTIVE ACTIONS TAKEN;-DATE AND AMOUNT OF RAINFALL EVENTS;-IF PERMITTEES OBSERVE A DISCHARGE DURING THE INSPECTION, THEY MUST RECORD AND SHOULDPHOTOGRAPH AND DESCRIBE THE LOCATION OF THE DISCHARGE (I.E., COLOR, ODOR, SETTLES ORSUSPENDED SOLIDS, OIL SHEEN, AND OTHER OBVIOUS INDICATORS OF POLLUTANTS); AND-ANY AMENDMENTS TO THE SWPPP PROPOSED AS A RESULT OF THE INSPECTION MUST BE DOCUMENTED ASREQUIRED IN SECTION 6 OF THE NPDES PERMIT MNR100001 WITHIN SEVEN (7) CALENDAR DAYS; AND-ALL PHOTOGRAPHS OF DEWATERING ACTIVITIES AND DOCUMENTATION OF NUISANCE CONDITIONSRESULTING FROM DEWATERING ACTIVITIES AS DESCRIBED IN SECTION 10 OF THE NPDES PERMIT MNR100001.THE PERMITTEE(S) SHALL SUBMIT A COPY OF THE WRITTEN INSPECTIONS TO THE ENGINEER AND OWNER ONA MONTHLY BASIS. IF MONTHLY INSPECTION REPORTS ARE NOT SUBMITTED, MONTHLY PAYMENTS MAY BEHELD.PERMITTEE MAY ADJUST THE INSPECTION SCHEDULE DESCRIBED AS FOLLOWS:A. INSPECTIONS OF AREAS WITH PERMANENT COVER CAN BE REDUCED TO ONCE PER MONTH, EVEN IFCONSTRUCTION ACTIVITY CONTINUES ON OTHER PORTIONS OF THE SITE; ORB. WHERE SITES HAVE PERMANENT COVER ON ALL EXPOSED SOIL AND NO CONSTRUCTION ACTIVITY ISOCCURRING ANYWHERE ON THE SITE, INSPECTIONS CAN BE REDUCED TO ONCE PER MONTH AND, AFTER 12 MONTHS,MAY BE SUSPENDED COMPLETELY UNTIL CONSTRUCTION ACTIVITY RESUMES. THE MPCA MAY REQUIRE INSPECTIONSTO RESUME IF CONDITIONS WARRANT; ORC. WHERE CONSTRUCTION ACTIVITY HAS BEEN SUSPENDED DUE TO FROZEN GROUND CONDITIONS, INSPECTIONSMAY BE SUSPENDED. INSPECTIONS MUST RESUME WITHIN 24 HOURS OF RUNOFF OCCURRING, OR UPON RESUMINGCONSTRUCTION, WHICHEVER COMES FIRST.D. FOR PROJECTS WHERE A POLLINATOR HABITAT OR NATIVE PRAIRIE TYPE VEGETATED COVER IS BEINGESTABLISHED, INSPECTIONS MAY BE REDUCED TO ONCE PER MONTH IF THE SITE HAS TEMPORARY VEGETATIONWITH A DENSITY OF 70% TEMPORARY UNIFORM COVER. IF AFTER 24 MONTHS NO SIGNIFICANT EROSION PROBLEMSARE OBSERVED, INSPECTIONS MAY BE SUSPENDED COMPLETELY UNTIL THE TERMINATION REQUIREMENTS INSECTION 13 OF THE NPDES PERMIT MNR100001 HAVE BEEN MET.DRAINAGE PATHS, DITCHES, AND/OR SWALES SHALL HAVE TEMPORARY OR PERMANENT STABILIZATION WITHIN24 HOURS OF CONNECTING TO A SURFACE WATER OR 24 HOURS AFTER CONSTRUCTION ACTIVITY IN THEDITCH/SWALE HAS TEMPORARILY OR PERMANENTLY CEASED.THE CONTRACTOR SHALL COMPLETE THE STABILIZATION OF ALL EXPOSED SOILS WITHIN 24 HOURS THAT LIEWITHIN 200 FEET OF PUBLIC WATERS PROMULGATED "WORK IN WATER RESTRICTIONS" BY THE MN DNR DURINGSPECIFIED FISH SPAWNING TIMES.THE CONTRACTOR SHALL IMPLEMENT EROSION CONTROL BMPS AND VELOCITY DISSIPATION DEVICES ALONGCONSTRUCTED STORMWATER CONVEYANCE CHANNELS AND OUTLETS.PERMITTEES MUST STABILIZE THE NORMAL WETTED PERIMETER OF THE LAST 200 LINEAR FEET OF TEMPORARYOR PERMANENT DRAINAGE DITCHES OR SWALES THAT DRAIN WATER FROM THE SITE WITHIN 24 HOURS AFTERCONNECTING TO A SURFACE WATER OR PROPERTY EDGE. PERMITTEES MUST COMPLETE STABILIZATION OFREMAINING PORTIONS OF TEMPORARY OR PERMANENT DITCHES OR SWALES WITHIN 14 CALENDAR DAYS (7DAYS FOR SITES DISCHARGING TO SPECIAL OR IMPAIRED WATERS, SEE SECTION 24) AFTER CONNECTING TO ASURFACE WATER OR PROPERTY EDGE AND CONSTRUCTION IN THAT PORTION OF THE DITCH TEMPORARILY ORPERMANENTLY CEASES.THE CONTRACTOR SHALL NOT UTILIZE HYDROMULCH, TACKIFIER, POLYACRYLAMIDE OR SIMILAR EROSIONPREVENTION PRACTICES AS A FORM OF STABILIZATION FOR TEMPORARY OR PERMANENT DRAINAGE DITCHESOR SWALE SECTION WITH A CONTINUOUS SLOPE OF GREATER THAN 2 PERCENT.THE CONTRACTOR SHALL ENSURE PIPE OUTLETS HAVE TEMPORARY OR PERMANENT ENERGY DISSIPATIONWITH IN 24 HOURS OF CONNECTION TO A SURFACE WATER.THE CONTRACTOR SHALL DIRECT DISCHARGES FROM BMPS TO VEGETATED AREAS TO INCREASE SEDIMENTREMOVAL AND MAXIMIZE STORMWATER INFILTRATION. VELOCITY DISSIPATION DEVICES MUST BE USED TOPREVENT EROSION WHEN DIRECTING STORMWATER TO VEGETATED AREAS.INFILTRATION DESIGN PARAMETERS (CONTINUED):PERMITTEE(S) SHALL ENSURE INFILTRATION/FILTRATION SYSTEMS ARE NOT BE EXCAVATED TO FINALGRADE, OR WITHIN THREE FEET OF FINAL GRADE, UNTIL THE CONTRIBUTING DRAINAGE AREA HAS BEEN CONSTRUCTEDAND FULLY STABILIZED UNLESS THEY PROVIDE RIGOROUS EROSION PREVENTION AND SEDIMENT CONTROLSTO KEEP SEDIMENT AND RUNOFF COMPLETELY AWAY FROM THE INFILTRATION AREA.CONTRACTOR SHALL STAKE OFF AND MARK INFILTRATION/FILTRATION AREA(S) TO AVOID SOIL COMPACTION.PERMITTEE(S) MUST DESIGN THE INFILTRATION SYSTEM TO DISCHARGE ALL STORMWATER ROUTED TO THE SYSTEMTHROUGH THE UPPERMOST SOIL SURFACE OR ENGINEERED MEDIA SURFACE WITHIN 48 HOURS.THE PERMITTEE(S) SHALL COMPLETE ON-SITE TESTING TO VERIFY INFILTRATION/FILTRATION RATES AFTERALL CONSTRUCTION IS COMPLETE. 22Save: 2/9/2024 6:27 PM mwatercott Plot: 2/9/2024 6:49 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432SWPPP.dwgMJWMJWBJR 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA2/9/20241/12/2024BADDRESS CITY COMMENTSADDRESS CITY COMMENTSRAMGC - 172432SWPPPRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO.PERMIT TERMINATION CONDITIONS:THE CONTRACTOR IS RESPONSIBLE FOR ENSURING FINAL STABILIZATION OF THE ENTIRE SITE.PERMIT TERMINATION CONDITIONS INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:ALL SOIL DISTURBING ACTIVITIES HAVE BEEN COMPLETED.ALL EXPOSED SOILS HAVE BEEN UNIFORMLY STABILIZED WITH AT LEAST 70% VEGETATIONCOVERAGE.PERMANENT STORM WATER MANAGEMENT SYSTEM(S) ARE CONSTRUCTED AND ARE OPERATINGAS DESIGNED.ALL DRAINAGE DITCHES, PONDS, AND ALL STORM WATER CONVEYANCE SYSTEMS HAVE BEENCLEARED OF SEDIMENT AND STABILIZED WITH PERMANENT COVER TO PRECLUDE EROSION.ALL TEMPORARY SYNTHETIC BMPS HAVE BEEN REMOVED AND PROPERLY DISPOSED OF.POLLUTION PREVENTION MANAGEMENT MEASURES:THE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL POLLUTION PREVENTION MANAGEMENT MEASURES.ALL POLLUTION PREVENTION MEASURES ARE CONSIDERED INCIDENTAL TO THE MOBILIZATION BID ITEM,UNLESS OTHERWISE NOTED.THE CONTRACTOR IS RESPONSIBLE FOR THE PROPER DISPOSAL, IN COMPLIANCE WITH MPCADISPOSAL REQUIREMENTS, OF ALL HAZARDOUS MATERIALS, SOLID WASTE, AND PRODUCTS ON-SITE.THE CONTRACTOR SHALL ENSURE CONSTRUCTION MATERIALS THAT HAVE THE POTENTIAL TO LEAKPOLLUTANTS ARE KEPT UNDER COVER TO PREVENT THE DISCHARGE OF POLLUTANTS.THE CONTRACTOR SHALL ENSURE PESTICIDES, HERBICIDES, INSECTICIDES, FERTILIZERS, TREATMENTCHEMICALS, AND LANDSCAPE MATERIALS ARE COVERED TO PREVENT THE DISCHARGE OF POLLUTANTS.THE CONTRACTOR SHALL ENSURE HAZARDOUS MATERIALS AND TOXIC WASTE IS PROPERLY STORED INSEALED CONTAINERS TO PREVENT SPILLS, LEAKS, OR OTHER DISCHARGE. STORAGE AND DISPOSAL OFHAZARDOUS WASTE OR HAZARDOUS MATERIALS MUST BE IN COMPLIANCE WITH MINN. R. CH. 7045INCLUDING SECONDARY CONTAINMENT AS APPLICABLE.THE CONTRACTOR SHALL ENSURE ASPHALT SUBSTANCES USED ON-SITE SHALL ARE APPLIED INACCORDANCE WITH MANUFACTURERS RECOMMENDATIONS.THE CONTRACTOR SHALL ENSURE PAINT CONTAINERS AND CURING COMPOUNDS SHALL BE TIGHTLY SEALEDAND STORED WHEN NOT REQUIRED FOR USE. EXCESS PAINT AND/OR CURING COMPOUNDS SHALL NOT BEDISCHARGED INTO THE STORM SEWER SYSTEM AND SHALL BE PROPERLY DISPOSED OF ACCORDING TOMANUFACTURE'S INSTRUCTION.THE CONTRACTOR SHALL ENSURE SOLID WASTE BE STORED, COLLECTED AND DISPOSED OF PROPERLY INCOMPLIANCE WITH MINN. R. CH. 7035.THE CONTRACTOR SHALL ENSURE POTABLE TOILETS ARE POSITIONED SO THAT THEY ARE SECURE ANDWILL NOT BE TIPPED OR KNOCKED OVER. SANITARY WASTE MUST BE DISPOSED OF PROPERLY INACCORDANCE WITH MINN. R, CH. 7041.THE CONTRACTOR SHALL MONITOR ALL VEHICLES ON-SITE FOR LEAKS AND RECEIVE REGULAR PREVENTIONMAINTENANCE TO REDUCE THE CHANCE OF LEAKAGE.THE CONTRACTOR SHALL ENSURE WASHOUT WASTE MUST CONTACT THE GROUND AND BE PROPERLYDISPOSED OF IN COMPLIANCE WITH MPCA RULES.THE CONTRACTOR SHALL INCLUDE SPILL KITS WITH ALL FUELING SOURCES AND MAINTENANCE ACTIVITIES.SECONDARY CONTAINMENT MEASURES SHALL BE INSTALLED AND MAINTAINED BY THE CONTRACTOR.THE CONTRACTOR SHALL ENSURE SPILLS ARE CONTAINED AND CLEANED UP IMMEDIATELY UPONDISCOVERY. SPILLS LARGE ENOUGH TO REACH THE STORM WATER CONVEYANCE SYSTEM SHALL BEREPORTED TO THE MINNESOTA DUTY OFFICER AT 1.800.422.0798.DISCHARGE THAT CONTAINS OIL OR GREASE MUST BE TREATED WITH AN OIL-WATER SEPARATOR ORSUITABLE FILTRATION DEVICE PRIOR TO DISCHARGE.BACKWASH WATER USED FOR FILTERING SHALL BE HAULED AWAY FOR DISPOSAL, RETURNED TOTHE BEGINNING OF TREATMENT PROCESS, OR INCORPORATED INTO THE SITE IN A MANNER THATDOES NOT CAUSE EROSION. THE CONTRACTOR SHALL REPLACE AND CLEAN FILTER MEDIAS USED INDEWATERING DEVICES WHEN REQUIRED TO MAINTAIN ADEQUATE FUNCTION.DEWATERING AND BASIN DRAINING ACTIVITIES:THE CONTRACTOR IS RESPONSIBLE FOR ADHERING TO ALL DEWATERING AND SURFACE DRAINAGEREGULATIONS.CONTRACTOR MUST NOT CAUSE NUISANCE CONDITIONS (SEE MINN. R. 7050.0210, SUBP. 2) IN SURFACE WATERSFROM DEWATERING AND BASIN DRAINING (E.G., PUMPED DISCHARGES, TRENCH/DITCH CUTS FOR DRAINAGE)DISCHARGES. CONTRACTOR MUST DISCHARGE TURBID OR SEDIMENT-LADEN WATERS RELATED TODEWATERING OR BASIN DRAINING TO A SEDIMENT CONTROL (E.G., GRASSY OR WOODED), UPLAND AREAS OFTHE SITE TO INFILTRATE DEWATERING WATER BEFORE DISCHARGE. CONTRACTOR ARE PROHIBITED FROMUSING RECEIVING WATERS AS PART OF THE TREATMENT AREA. CONTRACTOR MUST VISUALLY CHECK ANDPHOTOGRAPH THE DISCHARGE AT THE BEGINNING AND AT LEAST ONCE EVERY 24 HOURS OF OPERATION TOENSURE ADEQUTE TREATMENT HAS BEEN OBTAINED AND NUISANCE CONDITIONS WILL NOT RESULT FROM THEDISCHARGE.IF NUISANCE CONDITIONS RESULT FROM THE DISCHARGE, CONTRACTOR MUST CEASE DEWATERINGIMMEDIATELY AND CORRECTIVE ACTIONS MUST OCCUR BEFORE DEWATERING IS RESUMED. NUISANCECONDITIONS INCLUDES, BUT IS NOT LIMITED TO, A SEDIMENT PLUME IN THE DISCHARGE OR THE DISCHARGEAPPEARS CLOUDY, OR OPAQUE, OR HAS A VISIBLE OIL FILM, OR HAS AQUATIC HABITAT DEGRADATION THAT CANBE INDENTIFIES BY AN OBSERVER.CONTRACTOR MUST INSPECT AND PHOTOGRAPH DEWATERING DISCHARGES AT THE BEGINNING AND AT LEASTONCE EVERY 24 HOURS DURING OPERATION. DEWATERING DISCHARGES THAT ONLY LAST FOR MINUTES, ASOPPOSED TO HOURS AND DO NOT REACH A SURFACE WATER, DO NOT REQUIRE PHOTOGRAPHS ORDOCUMENTATION. XXXWELLXX X X XXXXSCOCOST>>COCOCOII I COII ST>>>>>>>>>>COCOCOCOCOCOCOCOCOCOCO>>>>COCOCOI I III ISSI I23Save: 2/9/2024 6:29 PM mwatercott Plot: 2/9/2024 6:50 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\10-Civil\cad\dwg\sheet\RA172432SL_GHOST PLAT.dwgMJWMJWBJR 0feetscale60120603025Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofA1/12/20248/18/20238/14/20235/5/2023BCDADDRESS CITY COMMENTSUPDATED FUTURE ROAD ROW & EASEMENTSADDRESS CITY COMMENTSISSUED FOR REVIEWE2/9/2024ADDRESS CITY COMMENTSRAMGC - 172432FUTURE DEVELOPMENTRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA475882/9/2024BRYAN REMER, PEI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO.FUTURE R O A D 100' SETBACK20' SETBACK50' SETBACK25' SETBACKOUTLOT A1.41 ACRES1.90 ACRES2.43 ACRES4.64 ACRES3.49 ACRES100' SETBACK25' SETBACK25' SETBACKFUTURE STORM WATER POND XXXXXXXWELLXX X X X X X XXXXXXXXXXXXXXWELLXX X X X X X XXXXXXXXXXXXXX I SCOCOIII I I I IIII II IWELLXXX X X X X X XXXX2- KENTUCKY COFFEETREE3- MAPLE2- BLACK HILLS SPRUCE3- BLACK HILLS SPRUCECOLORADOBLUE SPRUCEJAPANESE TREE LILAC2- JAPANESE TREE LILACCRABAPPLECRABAPPLECRABAPPLESTIEG RDBROCKTON LN 9- LILAC11- VIBURNUM13- DOGWOOD9- DOGWOOD5- LILAC32- BUSHHONEYSUCKLE3- MAPLE3- KENTUCKY COFFEETREE3- LINDEN4- COLORADOBLUE SPRUCECRABAPPLE3- LINDEN3- ELM13- VIBURNUM7- HYDRANGEA44- BUSHHONEYSUCKLEDECORATIVE FENCE5- BURNING BUSH9- HYDRANGEA9- BURNING BUSH10- BURNING BUSH5- HYDRANGEA5- BURNING BUSH7- HYDRANGEA7- HYDRANGEARev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision Issueof24Save: 2/9/2024 6:34 PM mwatercott Plot: 2/9/2024 6:51 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\25-PlanLA\RA172432LA.dwgVTVTKW 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofRAMGC - 172432LANDSCAPE PLANRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA238172/9/2024KARL WEISSENBORNI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL LANDSCAPEARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO.0feetscale30603015 Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision Issueof25Save: 2/9/2024 6:34 PM mwatercott Plot: 2/9/2024 6:51 PM X:\PT\R\RAMGC\172432\5-final-dsgn\51-drawings\25-PlanLA\RA172432LA.dwgVTVTKW 25Rev.#Designed ByDrawn ByChecked ByDescriptionDateSEH ProjectRevision IssueRev.#DescriptionDateRevision IssueofRAMGC - 172432LANDSCAPE DETAILSRED BARN PET RETREAT SITE DESIGNCORCORAN, MINNESOTA238172/9/2024KARL WEISSENBORNI HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL LANDSCAPEARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA.DATELICENSE NO. Agenda Item Attachment: 7i10. Agenda Item Attachment: 7i11. STAFF REPORT Agenda Item: 7j. Council Meeting April 25, 2024 Prepared By John Thames, City Attorney Topic Closing Authorization Action Required Approve Resolution Summary The City entered into a purchase agreement with Barry Bredahl as of December 18, 2023 to sell an outlot which is occupied by a drainage pond and is directly adjacent to his property. The Buyer has completed all due diligence and now desires to close on the purchase. As a part of the sale, the Buyer will provide a permanent drainage and utility easement over the property being sold for continued ponding use. Staff is requesting authorization from the Council to close this transaction via the attached resolution. Financial/Budget In addition to receiving the purchase price in cash at closing, Buyer has posted an escrow to cover all City costs in facilitating this transaction. Recommendation Staff recommends approval of Resolution 2024-44 authorizing closing. Council Action 1. Approve the closing authorization resolution 2. Decline to proceed with the sale. 3.Direct staff to review alternatives. Attachment 1.Resolution 2024-44 -Closing Authorization Bredahl City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-44 Motion By: Seconded By: A RESOLUTION AUTHORIZING CLOSING ON THE SALE OF CERTAIN REAL PROPERTY WHEREAS, the City of Corcoran owns a certain parcel of undeveloped land within the City of Corcoran, described on the attached Exhibit A (the “Subject Property”); and WHEREAS, the City Council previously approved and authorized execution of a purchase agreement between the City of Corcoran (the “City”) and Barry Bredahl (“Buyer”), contemplating terms of sale of the Subject Property. Said purchase agreement was fully executed on December 18, 2023; and WHEREAS, Buyer has completed all due diligence for the purchase and the City and the Buyer now desire to close on the purchase and sale of the Subject Property to Buyer and authorize the Mayor and the Administrator or their respective designees to execute any and all documents necessary and proper to facilitate closing of the transaction. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran hereby authorizes City staff to close on the sale of the Subject Property and further authorizes the Mayor and the Administrator or their respective designees to execute any and all documents necessary and proper to facilitate closing of the transaction to sell the Subject Property to Buyer. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 25th day of April, 2024. ________________________________ Tom McKee – Mayor ATTEST: ___________________________________ Michelle Friedrich – City Clerk City Seal Agenda Item Attachment: 7j1. City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-44 EXHIBIT A The “Subject Property” Outlot A, Snyders Rolling Hills 3rd Addition, according to the recorded plat thereof, Hennepin County, Minnesota (the “Subject Property”) STAFF REPORT Agenda Item: 7k. Council Meeting April 25, 2024 Prepared By Kevin Mattson Topic Chlortainer Purchase Update Action Required Informational Summary Recently, staff were made aware of an opportunity to bid on a Chlortainer vessel and associated equipment which included a scale and roller system assembly from the City of Sartell. A Chlortainer vessel provides an additional safety measure of secondary containment of the chlorine gas that is used at the water treatment plant. The equipment was not included in the original project due to the significant capital cost ($175,000 to $250,000 on recent metro area bids), however, the treatment plant was designed to convert to this system in the future. The Council considered this information and authorized staff to submit a bid on the equipment at a previous closed session. Staff worked with the engineering and finance teams to evaluate the potential value of the equipment and submitted a successful bid of $57,015 that is expected to be approved by the City of Sartell on April 22nd. Staff will now continue to work with engineering and the contractor to develop an implementation plan to incorporate this device into the new treatment plant. Page 2 Financial/Budget The water supply equipment is an eligible 2023A Bond expenditure. Options N/A Recommendation N/A Council Action N/A Memo To: Kevin Mattson, City of Corcoran From: Kent Torve, PE, City Engineer Steven Hegland, PE Project: 227705275 Date: April 17, 2024 Subject: Request for Authorization to Bid – NE Trunk Infrastructure Council Action Requested We are requesting the City Council review and accept the plans and specifications for the NE Trunk Infrastructure construction project as presented and approve bidding. Additionally, we are asking the City Council to approve staff to obtain quotes for the 16- and 20-inch valves on the project to help expedite the project delivery. Attached to this memo are the Plans from the project as well as the advertisement for bid. Project Description This project includes the extension of trunk water main, sanitary sewer and raw water main associated with the northeast water system. The utilities are proposed to be extended from the Bellwether development to the water treatment plant and then from the water treatment plant across County Road 116. The watermain will also be extended along Oswald Farms Road to the water tower. This project will help facilitate development in NE Corcoran and will supply treated water existing city businesses and residents. This project will largely be funded through the $3 mil grant managed by US Dept. of Housing and Urban Development (HUD). The public notice for the environmental assessment associated with the grant ends on April 22nd. After this public notice, the City will be able to move forward with project implementation activities. City staff have prepared the permits for the project and area awaiting the finalization of the public notice period to submit these permits. These permits will be submitted to happen concurrently with the bidding of the project. Additionally, the City has prepared easement documents for this project and will work with the affected property owners as soon as the public notice period is complete. Material Ordering This project includes the installation of significant valves and fittings associated with the 16- and 20-inch watermain. On recent projects, the availability and lead times on the larger valves has been a concern. Because of this, staff would like to secure quotes for these valves to be purchased directly by the City for the Project. The contractor would then be required to install the City supplied valves with the project. City Staff have done some investigation into the availability of these valves with local suppliers and believes that there may be an ability to source and secure them on timelines that fit within the project schedule now instead of waiting for contracts to be in hand and then having the selected contractors place their order. Staff have checked with the HUD representatives and if the City obtains qualified quotes on these materials, they would still be eligible for reimbursement through the grant funding. We are requesting the City Council authorize staff to obtain qualified quotes on the 16- and 20-inch valves within the project. The cost estimate included in this memo assumes they are contractor installed so any costs associated with the order, we expect to result in a proportionate reduction in the contractor pricing. Agenda Item: 7l. April 17, 2024 Kevin Mattson Page 2 of 2 Reference: NE Trunk Infrastructure project – Authorization to Bid hs u:\227705275\technical\07-bidding\00 - bid authorization\ne_trunk_auth_bid recommend_memo.docx Schedule The following is the anticipated schedule: · Council Authorizes Ad for Bids April 25 · Bid Opening May 30 · Council Awards Bid June 13 · Project Construction August – November · Final Completion Spring 2025 Cost and Funding The City has received a Community Project Funding grant amount in the amount of $3 Million. The grant may be applied to construction, design, legal and administration costs. The additional project costs would be paid for with the 2023a Bond Funds or water and sewer enterprise funds. The construction cost is estimated at $3,916,829.09. Engineer’s Recommendations We recommend that Council review and accept the plans and specifications and authorize the advertisement for bids for the NE Trunk Utility project. We also request that the City Council authorize staff to secure qualified quotes for the 16-and 20-inch valves to be used on the project. Stantec Consulting Services Inc. Steven Hegland, PE Project Engineer Attachments: · Advertisement for Bid · Cost Estimate · NE Trunk Utility Plans Project No. 227705275 Advertisement for Bids 00 11 13-1 CITY OF CORCORAN ADVERTISEMENT FOR BIDS NOTICE TO CONTRACTORS Electronic Bid Proposals will be received by the City of Corcoran, 8200 County Road 116, Corcoran, Minnesota 55340, on the QuestCDN.com website via the VirtuBid electronic bidding application. Only electronic bids will be accepted for this project. Bids will be received on the QuestCDN.com website, until 11:00 A.M. CDT., Thursday, May 30th, 2024 at which time such bids will be publicly opened electronically and reviewed for the furnishing of all labor, materials, and all else necessary for the following The work, in accordance with Drawings and Specifications prepared by Stantec Consulting Services Inc., consists of the following major items of work and approximate quantities: 320 Tons Bituminous Pavement 115 Linear Feet Pipe Jacking 42” Steel Casing 478 Linear Feet Storm Sewer Pipe 7 Each 6’ Diameter Sanitary Sewer Manhole 2,185 Linear Feet Sanitary Sewer Pipe 5,438 Linear Feet Watermain Pipe Together with selective demolition, traffic control, erosion controls, seeding, and other related appurtenances. A Pre-bid meeting is scheduled at Corcoran City Hall, 8200 County Road 116, Corcoran, Minnesota 55340, for 11:00 A.M. Thursday May 16, 2024. Attendance is not required. Each bid proposal shall be accompanied by a "Bid Security" in the form of a certified check made payable to the City of Corcoran” (OWNER) in the amount not less than five percent (5%) of the total bid, or a surety bond in the same amount, running to the OWNER, with the surety company thereon duly authorized to do business in the State of Minnesota. Such Bid Security to be a guarantee that the bidder will not, without the consent of the OWNER, withdraw their bid for a period of thirty (30) days after the opening of bids, and if awarded a contract, will enter into a contract with the OWNER; and the amount of the certified check will be retained or the bond enforced by the OWNER in case the bidder fails to do so. All bid securities except those of the three lowest bidders will be returned within five days after the opening of bids. Eligible Bidders for this project must meet the Minimum Criteria as defined in the Responsible Contractor Requirement in accordance with Minnesota Statutes § 16C.285, subdivision 3, and additional criteria required by the OWNER. Bid Proposals shall be submitted on forms furnished for that purpose. Bids shall be submitted electronically through the QuestCDN website in accordance with the Instructions to Bidders. No bidder shall withdraw their bid, without the consent of the OWNER, for the period of days indicated above after the date for the opening thereof. The OWNER, however, reserves the right to reject any or all bids and to Project No. 227705275 Advertisement for Bids 00 11 13-2 waive any minor irregularities, informalities, or discrepancies. A work history detailing qualifications and past experience must be provided upon request. The Project Manual is available on QuestCDN (www.questcdn.com). You may download the digital plan documents for $40.00 by inputting QuestCDN Project #xxxxxxx on the website’s project search page. Please contact QuestCDN at 952- 233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information, and submission of electronic bids. Direct inquiries to Nick Wyers at (763) 479-5174 nick.wyers@stantec.com or Steve Hegland at (763) 479-4237 steven.hegland@stantec.com. Nick Wyers, Project Engineer Stantec Consulting Services PUBLISHED: QuestCDN.com: May 2, 2024 Crow River News May 2, 2024 OPINION OF PROBABLE COST CITY OF CORCORAN NE TRUNK INFRASTRUCTURE PROJECT NO. ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE 1 MOBILIZATION & DEMOBILIZATION LUMP SUM 1.00 170,000.00$ 170,000.00$ 2 TRAFFIC CONTROL LUMP SUM 1.00 50,000.00$ 50,000.00$ 3 CONSTRUCT, MAINTAIN, AND RESTORE ACCESS ROAD LUMP SUM 1.00 35,000.00$ 35,000.00$ 4 REMOVE CURB & GUTTER LIN FT 30.00 30.00$ 900.00$ 5 SAWCUT BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 231.00 2.50$ 577.50$ 6 REMOVE BITUMINOUS PAVEMENT SQ YD 1480.00 6.50$ 9,620.00$ 7 REMOVE STORM SEWER STRUCTURE EACH 4.00 500.00$ 2,000.00$ 8 REMOVE STORM SEWER FLARED END SECTION EACH 2.00 250.00$ 500.00$ 9 REMOVE STORM PIPE LIN FT 250.00 20.00$ 5,000.00$ 10 SALVAGE & RESPREAD EXISTING TOPSPOL (MIN. 1FT)LUMP SUM 1.00 15,000.00$ 15,000.00$ 11 SALVAGE & RESPREAD EXISTING WETLAND SOILS (AS REQUIRED BY PERMIT) LUMP SUM 1.00 35,000.00$ 35,000.00$ 12 SALVAGE AND REINSTALL STORM SEWER PIPE LIN FT 35.00 90.00$ 3,150.00$ 13 COMMON EXCAVATION - EV (P) - OFFSITE CU YD 1380.00 25.00$ 34,500.00$ 14 STREET SWEEPER (WITH PICKUP BROOM)HR 35.00 150.00$ 5,250.00$ 15 WATER FOR DUST CONTROL MGAL 20.00 100.00$ 2,000.00$ 16 GEOTEXTILE FABRIC, TYPE 5 NON-WOVEN SQ YD 1480.00 3.00$ 4,440.00$ 17 AGGREGATE BASE CLASS 5 100% CRUSHED TON 1110.00 27.00$ 29,970.00$ 18 SHOULDER BASE AGGREGATE CLASS 2, 100% CRUSHED TON 200.00 55.00$ 11,000.00$ 19 BITUMINOUS MATERIAL FOR TACK COAT GAL 80.00 4.50$ 360.00$ 20 TYPE SP 12.5 WEARING COURSE MIX (3,C)TON 140.00 100.00$ 14,000.00$ 21 TYPE SP 12.5 NON WEAR COURSE MIX (3,C)TON 180.00 95.00$ 17,100.00$ 22 CONCRETE CURB AND GUTTER LIN FT 30.00 20.00$ 600.00$ 23 12" PP PIPE STORM - TEMPORARY LIN FT 228.00 55.00$ 12,540.00$ 24 18" PP PIPE STORM LIN FT 133.00 75.00$ 9,975.00$ 25 18" METAL FLARED END SECTION EACH 1.00 600.00$ 600.00$ 26 12" RC STORM PIPE LIN FT 74.00 75.00$ 5,550.00$ 27 18" RC STORM PIPE LIN FT 43.00 85.00$ 3,655.00$ 28 18" RC FLARED END SECTION W/TRASHGUARD EACH 1.00 2,750.00$ 2,750.00$ 29 CONSTRUCT 4' DIAMETER PRECAST STORM STRUCTURE EACH 2.00 4,500.00$ 9,000.00$ 30 CONSTRUCT 2' x 3' CATCH BASIN EACH 2.00 2,500.00$ 5,000.00$ 31 CONNECT TO EXISTING STORM SEWER EACH 2.00 2,500.00$ 5,000.00$ 32 CONNECT TO EXISTING SANITARY SEWER MANHOLE EACH 3.00 7,000.00$ 21,000.00$ 33 6' DIA SANITARY SEWER MANHOLE EACH 6.00 15,000.00$ 90,000.00$ 34 6' DIA SANITARY SEWER MANHOLE - DROP MANHOLE EACH 1.00 30,000.00$ 30,000.00$ 35 6' DIA SANITARY STRUCTURE OVERDEPTH (>12' DEPTH)LIN FT 131.00 500.00$ 65,500.00$ 36 PIPE JACKING 42" STEEL CASING LIN FT 115.00 1,000.00$ 115,000.00$ 37 8" PVC SDR 26 SANITARY SEWER PIPE LIN FT 32.00 85.00$ 2,720.00$ 38 30" PVC SDR 26 SANITARY SEWER PIPE LIN FT 1142.00 500.00$ 571,000.00$ 39 30" PVC C-900 DR-18 SANITARY SEWER PIPE (25'-30' DEPTH)LIN FT 151.00 515.00$ 77,765.00$ 40 30" PVC C-900 DR-18 SANITARY SEWER PIPE (30'-35' DEPTH)LIN FT 150.00 540.00$ 81,000.00$ 41 30" PVC C-900 DR-18 SANITARY SEWER PIPE (35'-40' DEPTH)LIN FT 130.00 575.00$ 74,750.00$ 42 30" PVC C-900 DR-18 SANITARY SEWER PIPE (40'-45' DEPTH)LIN FT 580.00 610.00$ 353,800.00$ 43 8" PLUG EACH 2.00 300.00$ 600.00$ 44 30" PLUG EACH 1.00 500.00$ 500.00$ 45 CONNECT TO EXISTING WATERMAIN EACH 7.00 5,000.00$ 35,000.00$ 46 16" BUTTERFLY VALVE AND BOX EACH 5.00 7,200.00$ 36,000.00$ 47 20" BUTTERFLY VALVE AND BOX EACH 2.00 11,000.00$ 22,000.00$ 48 FIRE HYDRANT WITH 6" GATE VALVE AND BOX EACH 6.00 9,500.00$ 57,000.00$ 49 6" DIP CL 52 WATERMAIN LIN FT 43.25 100.00$ 4,325.00$ 50 16" PVC C-900 DR-18 WATERMAIN OPEN CUT LIN FT 1835.00 140.00$ 256,900.00$ 51 20" PVC C-900 DR-18 WATERMAIN OPEN CUT LIN FT 2460.00 230.00$ 565,800.00$ 52 16" PVC C-900 DR-18 WATERMAIN TRENCHLESS INSTALLATION LIN FT 92.00 250.00$ 23,000.00$ 53 20" PVC C-900 DR-18 WATERMAIN TRENCHLESS INSTALLATION LIN FT 1051.00 300.00$ 315,300.00$ 54 DUCTILE IRON FITTINGS POUND 19515.00 18.00$ 351,270.00$ 55 IMPROVED PIPE FOUNDATION - 24" THICK LIN FT 1398.00 20.00$ 27,960.00$ 56 INSTALL STRUCTURE SIGN POST AND MARKER EACH 12.00 250.00$ 3,000.00$ 57 ANTI-SEEPAGE COLLAR EACH 6.00 750.00$ 4,500.00$ 58 TEMPORARY CONSTRUCTION ENTRANCE - MAINTAINED EACH 1.00 4,500.00$ 4,500.00$ 59 TEMPORARY SEED MIXTURE - 21-111 & STRAW MULCH ACRE 2.80 1,000.00$ 2,800.00$ 60 SEED MIXTURE - 25-131 & STRAW MULCH ACRE 1.30 1,500.00$ 1,950.00$ 61 SEED MIXTURE - 35-241 & STRAW MULCH ACRE 1.40 1,750.00$ 2,450.00$ 62 SEED MIXTURE - 34-271 & STRAW MULCH ACRE 0.8 1,750.00$ 1,400.00$ 63 BALE BARRIERS - MAINTAINED LIN FT 3608 5.00$ 18,040.00$ 64 SILT FENCE, MACHINE SLICED - MAINTAINED LIN FT 2339 3.00$ 7,015.92$ 65 SEDIMENT CONTROL LOGS - MAINTAINED LIN FT 336 5.00$ 1,680.00$ 66 STORM DRAIN INLET PROTECTION - MAINTAINED EACH 9 250.00$ 2,250.00$ 67 CULVERT END PROTECTION - MAINTAINED EACH 3 250.00$ 750.00$ 68 EROSION CONTROL BLANKET SQ YD 500 3.50$ 1,750.00$ 3,730,313.42$ 186,515.67$ 3,916,829.09$ [5%] CONTINGENCY TOTAL CONSTRUCTION COST 227705275 100% DESIGN April 17, 2024 SUBTOTAL BASE BID SCHEDULE PAGE 1 OF 1 COUNTY ROAD 101STIEG ROAD COUNTY ROAD 30 PROJECT LOCATION COUNTY ROAD 116HUNTER'S RIDGE HILLSIDE DR CONSTRUCTION PLANS FOR NE CORCORAN TRUNK INFRASTRUCTURE OWNER: CITY OF CORCORAN 8200 COUNTY ROAD 116 CORCORAN, MN 55340 ENGINEER: STANTEC CONSULTING SERVICES INC. ONE CARLSON PARKWAY N. SUITE 100 PLYMOUTH, MN 55447 CONTACT: STEVE HEGLAND, P.E. PH: (763) 479-4237 PROJECT LOCATION MAP NOT TO SCALE PROJECT LOCATION CITY: CORCORAN COUNTY: HENNEPIN COUNTY ROAD 116 AT HUNTER'S RIDGE CORCORAN, MN 55374 ARPIL 2024 THIS PLAN SET CONTAINS 13 SHEETS SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION CHECKED Plot Date: 04/03/2024 - 12:21pmDrawing name: \\us0242-ppfss01\shared_projects\227705275\drafting\03 - DESIGN\1_CAD\3 PLANSHEETS\227705275-G101.dwgXrefs:, 227705275_BORDERTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.CITY OF CORCORAN, MNNE TRUNK INFRASTRUCTURE PROJECT227705275733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMONTH DAY, 2023G1.01TITLE SHEETJDP JDPPROFESSIONAL ENGINEERMINNESOTASTEVEN HEGLAND52243SHEET INDEX G1.01 TITLE SHEET G1.02 GENERAL NOTES G1.03 LEGEND G1.04 TRAFFIC CONTROL G1.05 SHEET LAYOUT C1.01 EXISTING CONDITIONS AND REMOVALS C2.01 - C2.02 EROSION CONTROL AND VEGETATION ESTABLISHMENT C4.01 - C4.05 SANITARY AND WATERMAIN PLAN C8.01 - C8.04 STANDARD DETAILS T26HWL-918.2H W L - 9 1 8 . 2 HWL-918.2920920921 920918918919921922923924 918 91 8 91 9 920 925 930935 921 922 923 924 926 927928 929 931932 933 934 920 925 918 919 921 922924 926 927 928 925921922923924926► ► ►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII I I I I ISS-MH-10SS-MH-11STA. 136+68.7216" 11.25 DEG BENDSTA. 131+46.7716" 45 DEG BEND16" 11.25 DEG BENDSTA. 86+29.1916" 11.25 DEG BENDSTA. 81+20.9516" 45 DEG BEND16" 11.25 DEG BENDSTA: 130+50.00REMOVE 16" PLUG ANDCONNECT TO EXISTINGPIPE WITH 16" BV & BOXSTA: 80+50.00REMOVE 16" PLUG ANDCONNECT TO EXISTING PIPEWITH 16" BV & BOX2+0 0 3+0 04+005+006+007+008+009+0010+0011+00130 + 0 0 131 + 0 0132+00133+00134+00135+00136+00137+00138+00139+0080+ 0 0 81+ 0 082+0083+0084+0085+0086+0087+0088+00REMOVE PLUG AND CONNECTTO EXISTING 30" PVC PIPEINVERT = 903.5216" PVC RAW WM PIPE16" PVC WM PIPE16" PVC WM PIPE16" PVC RAW WM PIPEEX-SS-MH-20WATER TREATMENT PLANT CONNECTION EAST900910920930940950960970900910920930940950960970859 LF 16" PVC WM PIPE823 LF 16" PVC RAW WM PIPEΔ = 3.42°Δ = 3.33°Δ = 3.33°3+00EG:925.59 FG:925.594+00EG:917.95 FG:917.955+00EG:918.00 FG:918.006+00EG:918.00 FG:918.007+00EG:918.00 FG:918.008+00EG:918.72FG:918.729+00EG:919.97FG:919.9710+00EG:920.07FG:920.07 363 LF OF 30" PVC, SDR 26 PIPE @ 0.08%515 LF OF 30" PVC, SDR 26 PIPE @ 0.08%59 LF OF 30" PVC, SDR 26 PIPE @ 0.08%20 LF OF 30" PVC, SDR 26 PIPE @ 0.08%SS-MH-11STA=8+58.09RIM=921.50INV IN=903.98INV OUT=903.97 SS-MH-10 STA=3+43.00 RIM=920.50 INV IN=903.56 INV OUT=903.56 EX-SS-MH-20 STA=2+63.96 RIM=926.71 INV IN=903.50 INV OUT=903.50 240 LF OF 30" PVC, SDR 26 PIPE @ 0.08%VERIFY INVERT = 913.60VERIFY INVERT = 915.50CONNECT TO EXISTINGVERIFY INVERT = 903.52(VERIFY)C4.01SANITARY AND WATERMAIN PLAN JDPJDPPROFESSIONAL ENGINEER MINNESOTA STEVEN HEGLAND 52243C4.02SEE SHEETNSHEET NUMBERDATENOSURVEYAPPROVEDDESIGNEDDRAWNPROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT AND THAT I AM A DULY LICENSED UNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE: DATE:LIC. NO.REVISIONCHECKEDPlot Date: 04/03/2024 - 11:31amDrawing name: \\us0242-ppfss01\shared_projects\227705275\drafting\03 - DESIGN\1_CAD\3 PLANSHEETS\227705275-C400.dwgXrefs:, 227705275_XSNU_3D, 227705275_WETL, 227705275_XSXT-Compile, 227705275_BORDER, 227704426_XSNU_4426, 227704426_XSNO_WT, 227705275_XSNU_clean, utility - bw van, Layout - BW Van, Bellwether Existing Conditions 2020, ALTA 72905-313-700, CR 116 - Layout - Bellwether, 227705275_PARCELS_LARGE, 227704426_XSNO_3CELL, 227705275_XSNU_clean4, 227705275_LODTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN. CITY OF CORCORAN, MN NE TRUNK INFRASTRUCTURE PROJECT 227705275733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 www.stantec.comMONTH DAY, 2023MATCHLINE11+0003060NOTES:1.MAINTAIN MINIMUM 7.5' COVER OVER WATER MAIN.2.EXISTING UTILITY LOCATIONS AND DEPTHS AREESTIMATED. VERIFY ALL UTILITY LOCATIONS ASNECESSARY.3.PROFILE STATIONING AND GROUND SURFACESFOLLOW SEWER ALIGNMENT.4.ALL WATER PIPE IS C900, DR18 PIPE. ►►►►►►►►►►►►►►►►►►►►►►►►►►►►IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII SS-MH-13EX-SS-MH-22EX-SS-MH-21SS-MH-12I I I I I I ISTA. 102+13.7020" 45 DEG BENDSTA. 142+23.0216" 22.5 DEG BENDSTA. 91+92.2416" 22.5 DEG BENDSTA. 140+32.5916" 11.25 DEG BENDSTA. 89+92.0616" 11.25 DEG BENDSTA. 62+19.9516" 45 DEG BENDSTA. 62+24.2416" 45 DEG BENDSTA: 60+55.63REMOVE 16" PLUG ANDCONNECT TO EXISTINGPIPE WITH 16" BVSTA: 100+61.88REMOVE 20" PLUG ANDCONNECT TO EXISTINGPIPE WITH 20" BV AND BOXSTA: 92+21.07SALVAGE 16" PLUG ANDCONNECT TO EXISTINGPIPE WITH 16" BV & BOXSTA: 142+57.97REMOVE 16" PLUG ANDCONNECT TO EXISTINGPIPE WITH 16" BV60+0061+0062+0063+00 11+0012+0013+0014+0015+0016+0017+0018+0019+0020+00 139+00140+00141+00142+00143+00100+00101+00102+00103+00 89+0090+0091+0092+0092+70►►►►►►16" PVC WM PIPE16" PVC RAW WM PIPE16" PVC WM PIPE16" PVC RAW WM PIPEI STA. 14+49.2016" x 6" TEE7' - 6" DIP6" GV & BOXHYDRANTI STA. 14+40.4416" x 6" TEE7' - 6" DIP6" GV & BOXHYDRANTCR 116EX-SS-MH-23I I I I IIIIIIIIIILOCATION OF DRILL ENTRANCEAND EXIT PITS (TYP.)STA. 18+56.2820" 45 DEG BENDHDD LAUNCH PITREMOVE PLUG ANDCONNECT TO EX-SS-MH-23AT EXISTING BOOTREMOVE PLUG ANDCONNECT TO EX-SS-MH-21AT EXISTING BOOTJACKING AND HDD RUNSTA: 101+23.30JACKING AND HDD RUNSTA: 17+54.50JACKING AND HDD RUNSTA: 61+28.3119+50.00WATER TREATMENT PLANT CONNECTION WEST90091092093094095096097090091092093094095096097012+00EG:923.37 FG:923.3713+00EG:924.07 FG:924.0714+00EG:923.21 FG:923.2115+00EG:926.63 FG:926.6316+00EG:926.40 FG:926.4017+00EG:930.60FG:930.6018+00EG:938.50FG:938.5019+00EG:937.60FG:937.60 151 LF OF 30" PVC, C900 DR18 PIPE @ 0.20%205 LF OF 30" PVC, SDR 26 PIPE @ 0.28%SS-MH-12 STA=12+21.41 RIM=924.05 INV IN=904.28 INV OUT=904.27 SS-MH-13STA=18+76.49RIM=935.99INV IN=905.81INV OUT=905.76EX-SS-MH-23STA=17+25.28RIM=931.69INV IN=905.46INV IN=907.97INV OUT=905.36 EX-SS-MH-21 STA=14+26.63 RIM=924.31 INV IN=905.02 INV OUT=904.85VERIFY INVERT = 919.50VERIFY INVERT = 918.52VERIFY INVERT = 912.64349 LF 16" PVC WM PIPE349 LF 16" PVC RAW WM PIPEHORIZONTAL DIRECTION DRILL95 LF 20" FUSIBLE PVC WM PIPEHORIZONTAL DIRECTIONDRILL 95 LF 16" FUSIBLEPVC RAW WM PIPEMAINTAIN TOP OF WM NO HIGHER THANCONNECTION TO WEST TO AVOID HIGHPOINT. OVERDEPTH IS INCIDENTAL115 LF OF 42" STEEL CASING PIPE52 LF 20" PVC WM PIPE63 LF 16" PVC RAW WM PIPE13 LF 20" PVC WM PIPE49 LF 16" PVCRAW WM PIPEΔ = 3.33°Δ = 3.33°VERIFY INVERT = 915.02C4.02SANITARY AND WATERMAIN PLAN JDPJDPPROFESSIONAL ENGINEER MINNESOTA STEVEN HEGLAND 52243C4.01SEE SHEETC4.03SEE SHEETNSHEET NUMBERDATENOSURVEYAPPROVEDDESIGNEDDRAWNPROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT AND THAT I AM A DULY LICENSED UNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE: DATE:LIC. NO.REVISIONCHECKEDPlot Date: 04/03/2024 - 11:30amDrawing name: \\us0242-ppfss01\shared_projects\227705275\drafting\03 - DESIGN\1_CAD\3 PLANSHEETS\227705275-C400.dwgXrefs:, 227705275_XSNU_3D, 227705275_WETL, 227705275_XSXT-Compile, 227705275_BORDER, 227704426_XSNU_4426, 227704426_XSNO_WT, 227705275_XSNU_clean, utility - bw van, Layout - BW Van, Bellwether Existing Conditions 2020, ALTA 72905-313-700, CR 116 - Layout - Bellwether, 227705275_PARCELS_LARGE, 227704426_XSNO_3CELL, 227705275_XSNU_clean4, 227705275_LODTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN. CITY OF CORCORAN, MN NE TRUNK INFRASTRUCTURE PROJECT 227705275733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 www.stantec.comMONTH DAY, 2023MATCHLINE MATCHLINE11+0019+0003060NOTES:1.MAINTAIN MINIMUM 7.5' COVER OVER WATER MAIN EXCEPTWHERE PARALLEL TO CR 116. THEN MAINTAIN TOP OF 16"RAW WM 3 FEET BELOW TOP OF 20" WM.2.EXISTING UTILITY LOCATIONS AND DEPTHS ARE ESTIMATED.VERIFY ALL UTILITY LOCATIONS AS NECESSARY.3.PROFILE STATIONING AND GROUND SURFACES FOLLOWSEWER ALIGNMENT.4.CONTRACTOR SHALL HAVE LIMITED ACCESS INTO ANDACROSS WATER TREATMENT PLANT (WTP). ANTICIPATE ALLEQUIPMENT AND MATERIAL DELIVERY FOR WORK EAST OFWTP TO BE MADE OFF OF XXX STREET - SEE SHEET C2.01.5.ALL PVC WATER PIPE IS C900, DR 18 PIPE.WATER TREATMENTPLANT - UNDERCONSTRUCTION 21254944.83FES950949951948949949949949 949935 94 0 945950 934 93 6 937 938 939 94 1 94 2 94 3 9 4 49469479489 4 9 ►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►ISS-MH-15SS-MH-16SS-MH-13IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIISTA. 107+04.5220" 45 DEG BENDSTA. 107+08.7720" 45 DEG BENDSTA. 68+10.9916" PLUG/CAPW/ BLOWOFF VALVESTA. 102+33.8120" x 6" TEE7' - 6" DIP6" GV & BOXHYDRANT►►STA: 27+36.8430" PLUGINV. = 906.5668+6163+0064+0065+0066+0067+0068+0019+0020+0021+0022+0023+0024+0025+00 26+00 27+00 102+00103+00104+00105+00106+00107+00108+00 109+00 110+00 111+00112+00113+00►►►►►►►►►►►►►►►►I I I I I I I I I I I I I I I I I IIIIIIIIIIIIIIIISTA. 27+17.9020" 45 DEG BENDSTA. 26+00.9720" x 8" TEE5' - 8" DIP8" x 6" REDUCER6" GV & BOXHYDRANTOSWALD FARM RDHUN T E R ' S R IDG E SS-MH-14IIIIIIIIIIIIIIIIIIIIIIIIII8" PLUGINV. = 927.16STA. 27+07.8420" X 8" TEE8" PLUGSTA. 27+11.6220" BVSTA. 27+15.4020" 45 DEG BEND21+00.00 23+00.00 90091092093094095096097020+00EG:942.62 FG:942.6221+00EG:946.15 FG:946.1522+00EG:948.15 FG:948.1523+00EG:948.37 FG:948.3724+00EG:950.44 FG:950.4425+00EG:950.09FG:950.09 287 LF OF 30" PVC, C900 DR 18 PIPE @ 0.08%SS-MH-15 STA=24+09.51 RIM=950.62 INV IN=906.29 INV OUT=906.24 253 LF OF 30" PVC, C900 DR 18 PIPE @ 0.08%SS-MH-14 STA=21+56.61 RIM=947.59 INV IN=906.04 INV OUT=906.03 812 LF 20" PVC WM PIPE490 LF 16" PVC RAW WM PIPEHUNTER'S RIDGE AND CR 116280 LF OF 30" PVC, C900 DR 18 PIPE @ 0.08%MINIMUM 18" SEPARATIONBETWEEN HYDRANT LEADAND RAW WATER PIPEMINIMUM 18"SEPARATION BETWEENWATER PIPESEXISTINGGROUND AT16" RAW WMPIPEEXISTINGGROUND ATSANITARYSEWER PIPETOP PIPE = 935.11INVERT = 937.53COVER FORFUTURE DITCH OFCR 116 TURN LANEPROJECT90091092093094095096097026+00EG:949.01FG:949.0127+00EG:947.00FG:947.00 SS-MH-16STA=26+96.84RIM=947.08INV IN=906.53INV IN=927.00INV IN=926.00INV OUT=906.5240 LF OF 30" PVC, C900 DR 18 PIPE @ 0.09%CAP SOUTH 8" DROP AT TEE 30" (W) 8" (N) 8" S. OUTSIDE DROP 30" (E) 8" N. OUTSIDE DROP30" PLUGINVERT = 906.577.5-FEET COVER(MINIMUM)90091092093094095096097090091092093094095096097067+50EG:950.15FG:950.1568+00EG:950.43FG:950.4368+50EG:951.34FG:951.34 60 LF 16" PVC RAW WM PIPEWATR-RAW-WEST-EXTENSIONSS-MH-15STA=24+09.51RIM=950.62INV IN=906.29INV OUT=906.24C4.03SANITARY AND WATERMAIN PLAN JDPJDPPROFESSIONAL ENGINEER MINNESOTA STEVEN HEGLAND 52243 C4.04SEE SHEET C4.02SEE SHEETNSHEET NUMBERDATENOSURVEYAPPROVEDDESIGNEDDRAWNPROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT AND THAT I AM A DULY LICENSED UNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE: DATE:LIC. NO.REVISIONCHECKEDPlot Date: 04/03/2024 - 11:30amDrawing name: \\us0242-ppfss01\shared_projects\227705275\drafting\03 - DESIGN\1_CAD\3 PLANSHEETS\227705275-C400.dwgXrefs:, 227705275_XSNU_3D, 227705275_WETL, 227705275_XSXT-Compile, 227705275_BORDER, 227704426_XSNU_4426, 227704426_XSNO_WT, 227705275_XSNU_clean, utility - bw van, Layout - BW Van, Bellwether Existing Conditions 2020, ALTA 72905-313-700, CR 116 - Layout - Bellwether, 227705275_PARCELS_LARGE, 227704426_XSNO_3CELL, 227705275_XSNU_clean4, 227705275_LODTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN. CITY OF CORCORAN, MN NE TRUNK INFRASTRUCTURE PROJECT 227705275733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 www.stantec.comMONTH DAY, 2023 MATCHLINE 19+0003060 NOTES:1.MAINTAIN MINIMUM 7.5' COVER OVER 20" WATER MAIN. ALONG CR 116MAINTAIN TOP OF 16" RAW WM 3 FEET BELOW TOP OF 20" WATER MAIN.2.EXISTING UTILITY LOCATIONS AND DEPTHS ARE ESTIMATED. VERIFYALL UTILITY LOCATIONS AS NECESSARY.3.ALL PVC WATER PIPE IS C900, DR 18 PIPE.REMOVE AND REPLACE18" CMP CULVERTSALVAGE AND REINSTALL STORMPIPE AT UTILITY CROSSINGS.BYPASS PUMP AS REQUIRED.PROTECT EXISTING CBRESTRICTED TRENCH FORWATER MAIN CONSTRUCTIONALONG CR 116 TO MAINTAINEXISTING DRAINAGE SWALE. 20756953.38COMM PED 21098 957.82 SAN CO 10597952.43L.POST10903950.88CB FL12.214.322.122.1 ►►►►►►►►►►SS-MH-16IIIIIII►►26+00 27+00 27+53 109+00 110+00 111+00112+00113+00114+00115+00116+00117+00118+00119+00►I I I I I I I I I I IIIIIIIIIIIIIIIIIIIIIIIIISTA. 117+48.9720" BV20" 11.25 DEG BENDOSWALD FARM RDSTA. 111+77.56HDD ENTRANCE PITSTA. 27+17.9020" X 8" TEE8" PLUG(FACING WEST)HDD EXIT PITIIIIIIIIIIIIIIIIIOSWALD FARM ROAD NORTH900910920930940950960970900910920930940950960970111+00EG:947.10 FG:947.10112+00EG:946.69 FG:946.69113+00EG:948.99 FG:948.99114+00EG:951.93 FG:951.93115+00EG:952.19 FG:952.19116+00EG:954.22FG:954.22117+00EG:953.10FG:953.10 572 LF 20" FUSIBLE PVC WM PIPE DIRECTIONAL DRILLED145 LF 20" PVC WM PIPEDRILL PIPE TOAVOID HIGHPOINT IN WATERMAIN9-FEET COVERMINIMUM7.5-FEET COVER(MINIMUM)C4.04SANITARY AND WATERMAIN PLAN JDPJDPPROFESSIONAL ENGINEER MINNESOTA STEVEN HEGLAND 52243 C4.05SEE SHEET C4.03SEE SHEETNSHEET NUMBERDATENOSURVEYAPPROVEDDESIGNEDDRAWNPROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT AND THAT I AM A DULY LICENSED UNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE: DATE:LIC. NO.REVISIONCHECKEDPlot Date: 04/03/2024 - 11:30amDrawing name: \\us0242-ppfss01\shared_projects\227705275\drafting\03 - DESIGN\1_CAD\3 PLANSHEETS\227705275-C400.dwgXrefs:, 227705275_XSNU_3D, 227705275_WETL, 227705275_XSXT-Compile, 227705275_BORDER, 227704426_XSNU_4426, 227704426_XSNO_WT, 227705275_XSNU_clean, utility - bw van, Layout - BW Van, Bellwether Existing Conditions 2020, ALTA 72905-313-700, CR 116 - Layout - Bellwether, 227705275_PARCELS_LARGE, 227704426_XSNO_3CELL, 227705275_XSNU_clean4, 227705275_LODTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN. CITY OF CORCORAN, MN NE TRUNK INFRASTRUCTURE PROJECT 227705275733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 www.stantec.comMONTH DAY, 2023 MATCHLINE 117+5003060 GENERAL NOTES:1.MAINTAIN COVER OVER WATER MAIN CALLED FOR IN PROFILE.MINIMUM COVER IS 7.5 FEET. OVERDEPTH IS INCIDENTAL.2.EXISTING UTILITY LOCATIONS AND DEPTHS ARE ESTIMATED. VERIFYALL UTILITY LOCATIONS AS NECESSARY.3.ALL PVC WATER PIPE IS C900, DR 18 PIPE. 65038952.74FLAG POLE65039952.92FLAG POLE65040953.29FLAG POLE10574953.72L.POST10597952.43L.POST10651954.90L.POST10785954.87L.POST10903 950.88 CB FL11120951.69ELEC MRKR11121951.47COMM PEDIII I II I I I I I I II II I I I I I I I I I IISTA: 123+63.96REMOVE 20" PLUG ANDCONNECT TO EXISTINGPIPE WITH 22.5 DEG AND11.25 DEG BENDS AND BVSTA. 122+53.7920" 11.25 DEG BENDSTA. 118+05.3220" 22.5 DEG BENDSTA. 122+58.0220" x 6" TEE7' - 6" DIP6" GV & BOXHYDRANTSTA. 121+99.11HDD ENTRANCE PIT11 7 + 0 0 1 1 8 + 0 0119+00120+00121+00122+00123+00124+00RESTRICTED TRENCHACROSS AND ADJACENTTO ROAD FOR WATERMAININSTALLATIONPROTECT STORMPIPE ATWATERMAINCROSSINGSALVAGE ANDREINSTALL STORMPIPE AT WATERMAINCROSSINGOSWALD FARM RD I I IIIIIHDD EXIT PIT AREAASSUMED LOCATIONOF DRILL ENTRANCEAND EXIT PITS (TYP.)IIISTA. ???20" X 8" TEE8" PLUG(FACING SOUTH)OSWALD FARM ROAD SOUTH900910920930940950960970900910920930940950960970118+00EG:951.94 FG:951.94119+00EG:952.41 FG:952.41120+00EG:952.69 FG:952.69121+00EG:953.37 FG:953.37122+00EG:952.35 FG:952.35123+00EG:952.40FG:952.40 165 LF 20" PVC WM PIPE451 LF 20" FUSIBLE PVC WM PIPE DIRECTIONAL DRILLEDFIELD VERIFY ANDMATCH EXISTING 20"WATER MAIN PLUGELEVATION7.5-FEET COVER(MINIMUM)9-FEET COVERMINIMUMDRILL PIPE TOAVOID HIGHPOINT IN WATERMAINC4.05SANITARY AND WATERMAIN PLAN JDPJDPPROFESSIONAL ENGINEER MINNESOTA STEVEN HEGLAND 52243 C4.04SEE SHEETN03060SHEET NUMBERDATENOSURVEYAPPROVEDDESIGNEDDRAWNPROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT AND THAT I AM A DULY LICENSED UNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE: DATE:LIC. NO.REVISIONCHECKEDPlot Date: 04/03/2024 - 11:30amDrawing name: \\us0242-ppfss01\shared_projects\227705275\drafting\03 - DESIGN\1_CAD\3 PLANSHEETS\227705275-C400.dwgXrefs:, 227705275_XSNU_3D, 227705275_WETL, 227705275_XSXT-Compile, 227705275_BORDER, 227704426_XSNU_4426, 227704426_XSNO_WT, 227705275_XSNU_clean, utility - bw van, Layout - BW Van, Bellwether Existing Conditions 2020, ALTA 72905-313-700, CR 116 - Layout - Bellwether, 227705275_PARCELS_LARGE, 227704426_XSNO_3CELL, 227705275_XSNU_clean4, 227705275_LODTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN. CITY OF CORCORAN, MN NE TRUNK INFRASTRUCTURE PROJECT 227705275733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 www.stantec.comMONTH DAY, 2023 MATCHLINE117+50WATER TOWER -UNDER CONSTRUCTIONNOTES:1.MAINTAIN COVER OVER WATER MAIN CALLED FOR IN PROFILE.MINIMUM COVER IS 7.5 FEET. OVERDEPTH IS INCIDENTAL.2.EXISTING UTILITY LOCATIONS AND DEPTHS ARE ESTIMATED. VERIFYALL UTILITY LOCATIONS AS NECESSARY.3.ALL PVC WATER PIPE IS C900, DR 18 PIPE. STAFF REPORT Agenda Item: 7m. Council Meeting April 25, 2024 Prepared By Kevin Mattson Topic 2024 Road Materials Bid Awards Action Required Approval Summary Annually, the City contracts for various road materials. Advertisements for Asphalt Maintenance and Dust Control were published in the Crow River News and sent out to firms who had previously bid projects for the City of Corcoran. Bids for asphalt maintenance and dust control were opened on Tuesday, April 9, 2024. This year the dust control bids included both Calcium Chloride and Magnesium Chloride proposals. Staff reviewed average application rates for each product, as their concentrations are different, to determine the lowest material bid. App. Rate Est. Gallons $/Gal Est. Cost Calcium Chloride (38%) 0.27 Gal/SY 120,000 $1.48 $177,600 Magnesium Chloride (30%) 0.36 Gal/SY 160,000 $1.22 $195,200 Attached are the associated resolutions for consideration. Financial/Budget Costs for these services are included in the 2024 budget. Due to the costs materials, staff may make minor adjustments to different project scopes to meet the budget limitations or bring forward formal change order requests to Council. Council Action Approve Resolution 2024-35 Awarding Asphalt Maintenance Contract, Resolution 2024-36 Awarding Dust Control Contract. Attachments 1. Resolution 2024-35 Awarding Asphalt Maintenance Contract 2. Resolution 2024-36 Awarding Dust Control Contract City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-35 Page 1 of 2 Motion By: Seconded By: A RESOLUTION AWARDING ASPHALT MAINTENANCE CONTRACTS WHEREAS, pursuant to bids and quotes sought for 2024 street maintenance materials for various streets within the City, bids and quotes were received, opened, and tabulated according to law; and WHEREAS, the picked or delivered asphalt will be quoted prior to use and the lowest responsible provider will be selected; and Bids Received for Asphalt Picked Up at the Plant Martin Marietta $52.10 per ton* CS McCrossan $59.00 per ton Omann Brothers Inc $66.50 per ton BE IT RESOLVED, that Martin Marietta, has been identified as the lowest responsible bidder for asphalt picked up at the plant; in the event Martin Marietta, is unable to provide asphalt at the plant on the dates required by Corcoran Public Works, the next lowest bidder will be used. Bids Received for Asphalt Placed on City Streets GMH Asphalt $76.40 per ton* Omann Brothers Inc $76.50 per ton Astech Corp $89.63 per ton Allied Blacktop $90.30 per ton BE IT RESOLVED, that GMH Asphalt, has been identified as the lowest responsible bidder for product placed on city streets; in the event GMH Asphalt, is unable to provide placement on city streets on the dates required by Corcoran Public Works, the next lowest bidder will be used. THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CORCORAN, MN: That the Mayor and Clerk are hereby authorized and directed to enter into contracts with above identified responsible bidders in the name of the City of Corcoran for the 2024 street maintenance materials. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Agenda Item Attachment: 7m1. City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-35 Page 2 of 2 Whereupon, said Resolution is hereby declared adopted on this 25th day of April, 2024. ___________________________________ Tom McKee – Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich- City Clerk City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-36 Page 1 of 2 Motion By: Seconded By: A RESOLUTION AWARDING DUST CONTROL MATERIALS CONTRACT WHEREAS, pursuant to bids and quote sought for 2024/2025 Dust Control maintenance materials for various streets within the City, bids and quotes were received, opened, and tabulated according to law; and WHEREAS, the following bids was received: Company Calcium Chloride Bid (Estimated 120,000 gal) Magnesium Chloride Bid (Estimated 160,000 gal) Central MN Dust Control $1.22/gallon (2024/2025) Northern Salt Inc. $1.544/gal (2024/2025) Quality Propane $1.225/gallon (2024/2025) SWI $1.23/gallon (2024/2025) EnviroTech $1.48/gal (2024) and $1.54/gal (2025) WHEREAS, estimated gallons for the project area for each product were based on the respective application rates of 0.27 gal/SY for Calcium Chloride and 0.36 gal/SY for Magnesium Chloride; WHEREAS, the overall low bid value of the materials for the Calcium Chloride application is estimated at $177,600 and for the Magnesium Chloride application is estimated at $195,200; WHEREAS, it is recommended that Calcium Chloride be the approved dust control street maintenance material for 2024 and 2025; BE IT RESOLVED, that Enviro Tech has been identified as the lowest responsible bidder; THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CORCORAN, MN: 1.That the Mayor and Clerk are hereby authorized and directed to enter into contract with above identified responsible bidder in the name of the City of Corcoran for the 2024 and 2025 street maintenance materials. Agenda Item Attachment: 7m2. City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-36 Page 2 of 2 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 25th day of April, 2024. ___________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich- City Clerk Memo To: Kevin Mattson, PE, PW Director From: Steve Hegland, PE Adam Garfield Project/File: 227704908 Date: April 17, 2024 Subject: Pay Request #2 to Bituminous Roadways, Inc. – Horseshoe Bend Drive Drainage Improvements Council Action Requested Staff is recommending the City Council Approve Pay Request #2 for the Horseshoe Bend Drive Drainage Improvements Project to Bituminous Roadways, Inc. of $2,828.41. Summary The contractor Bituminous Roads, Inc. has completed the restoration of a driveway with crushed granite that will be paid as aggregate base class 5 and rectified bituminous quantities on the project. We have retainage on the project to ensure any punch list items are addressed this spring. The signed payment request form and pay application is attached for review. Below is a summary of the work completed to date. Total Contract Value to Date $165,103.40 Work Completed to Date $159,153.40 5% Retainage $7,957.67 Amount Paid to Date $148,367.32 Total Pay App #2 $2,828.41 Engineer’s Recommendation We recommend approving Pay Request #2 to Bituminous Roadways, Inc. in the amount of $2,828.41. Agenda Item: 7n. 4/17/2024 Memo To: Kevin Mattson, PE, PW Director From: Ash Hammerbeck, PE Steve Hegland, PE File: 227704426 Date: April 16, 2024 Reference: Change Order No. 3 – Corcoran Water Treatment Plant Council Action Requested Staff is recommending City Council approve Change Order #3 for the Corcoran Water Treatment Plant Project for the amount of $25,868.77. Summary Attached to this memo is Change Order No. 3 for the Corcoran Water Treatment Plant Project. This change order covers the modifications associated with Change Order Proposals 4, 5, 7, and 8, attached to this memo. This is being processed to update the Contract Price to reflect the actual costs of work that has been completed. A description of the work covered under this change order is described below. Supporting documentation from the contractor is attached. COP#4 ·Description: This change proposal covers the labor and material costs associated with adding a hydrant and associated piping and fittings. As construction is progressing, we believe the addition of the hydrant directly adjacent to the water treatment facility will improve the initial startup of the facility as well as provide additional operational flexibility of the future as it is utilized by the City. This hydrant directly adjacent to the facility will allow for the plant to fully operate and flush to an onsite hydrant without pumping it to the larger water treatment system. The cost of this item is $6,128.16. COP#5 ·Description: This change proposal covers the labor and material costs of adding sample taps to the detention tank, filter walls, and piping from the filters. Sample taps will provide a convenient and reliable practice for collecting samples for analysis, monitoring water quality, and optimizing the effectiveness and longevity of the filter media. The cost of this item is $6,180.85. COP#7 ·Description: This change proposal covers the labor and material costs associated with the additional fittings installed on the finished and raw water lines to adjust the routing of the piping. The cost of this item is $11,700.22. COP#8 ·Description: This change proposal covers the labor and material costs of adding a 6” butterfly valve (BFV) with a manual chain wheel operator to the recycle line connected to the 24” raw water pipe to clearwell. This addition aims to enhance operational efficiency by preventing backflow from the 24” Agenda Item: 7o. April 16, 2024 City of Corcoran Page 2 of 2 Reference: Change Order No. 3 – Corcoran Water Treatment Plant raw bypass, ensuring smoother operations and potentially reducing maintenance costs associated with water contamination or system damage. The cost of this item is $1,859.54. Engineer’s Recommendation It is recommended that the City Council review and approve of the attached Change Order No. 3. EJCDC® C-941, Change Order EJCDC® C-941, Change Order, Rev.1. Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies and American Society of Civil Engineers. All rights reserved. Page 1 of 2 CHANGE ORDER NO.: 3 Owner: City of Corcoran, Minnesota Owner’s Project No.: Engineer: Stantec Consulting Services, Inc. Engineer’s Project No.: 227704426 Contractor: Rice Lake Construction Group Contractor’s Project No.: 2305 Project: Water Treatment Plant Contract Name: City of Corcoran Water Treatment Plant Date Issued: 4/16/2024 Effective Date of Change Order: ____________ The Contract is modified as follows upon execution of this Change Order: Description: This change order covers the modifications associated with Change Order Proposal 4, 5, 7 and 8 for the Water Treatment Plant Project. Attachments: 1. Change Order No. 3 Memo 2. Change Order Proposal 4 3. Change Order Proposal 5 4. Change Order Proposal 7 5. Change Order Proposal 8 Change in Contract Price Change in Contract Times [State Contract Times as either a specific date or a number of days] Original Contract Price: Original Contract Times: Substantial Completion: December 31, 2024 $ 16,728,200.00 Ready for final payment: March 1, 2025 No previously approved Change Orders: No previously approved Change Orders: Substantial Completion: 0 days $ 60,669.86 Ready for final payment: 0 days Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: December 31, 2024 $ 16,788,869.86 Ready for final payment: March 1, 2025 Increase this Change Order: Increase this Change Order: Substantial Completion: 0 days $ 25,868.77 Ready for final payment: 0 days Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial Completion: December 31, 2024 $ 16,814,738.63 Ready for final payment: March 1, 2025 . EJCDC® C-941, Change Order EJCDC® C-941, Change Order, Rev.1. Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies and American Society of Civil Engineers. All rights reserved. Page 2 of 2 Recommended by Engineer Stantec Consulting Services Inc. Accepted by Contractor Rice Lake Construction Group By: Title: Date: By: Authorized by Owner City of Corcoran Title: Date: 2305 Corcoran WTP 22360 County Road 12, PO Box 517 2/29/2024Deerwood, MN 5644404 Site Pipe Changes HOURS $ RATE TOTAL RATE TOTAL-$ $0.00-$ $0.00-$ -$ -$ Raw Water Changes-$ $0.00-$ $0.00-$ -$ -$ 16" BEND -1.00EA-$ $0.00747.48$ ($747.48)-$ -$ (747.48)$ Restock on unused (35%)1.00LS-$ $0.00261.62$ $261.62-$ -$ 261.62$ Blow-off Accessories1.00LS-$ $0.00719.75$ $719.75-$ -$ 719.75$ Finished Water Changes-$ $0.00-$ $0.00-$ -$ -$ 20"x6" Reducer-1.00EA-$ $0.001,921.86$ ($1,921.86)-$ -$ (1,921.86)$ 16" 22.5 BEND-1.00EA-$ $0.00784.85$ ($784.85)-$ -$ (784.85)$ Restock on unused (35%)1.00LS-$ $0.00672.65$ $672.65-$ -$ 672.65$ 20" Plug1.00EA-$ $0.00810.83$ $810.83-$ -$ 810.83$ 20"x6" TEE1.00EA-$ $0.001,949.79$ $1,949.79-$ -$ 1,949.79$ 6" BEND1.00EA-$ $0.00151.50$ $151.50-$ -$ 151.50$ 20" Pipe1.00LS-$ $0.002,575.80$ $2,575.80-$ -$ 2,575.80$ Additional Freight Charges1.00LS-$ $0.001,200.00$ $1,200.00-$ -$ 1,200.00$ -$ $0.00-$ $0.00-$ -$ -$ -$ $0.00-$ $0.00-$ -$ -$ -$ $0.00-$ $0.00-$ -$ -$ -$ $0.00-$ $0.00-$ -$ -$ -$ $0.00-$ $0.00-$ -$ -$ -$ $0.00-$ $0.00-$ -$ -$ Misc. Small Tools and Mat'l 5% of Labor1.00ea5.00%-$ Sales Tax1.00ea8.525%416.68$ Totals-$ -$ 4,887.75$ -$ -$ 5,304.43$ Rice Lake Mark-up on Subs (5%)-$ Rice Lake Mark-up on Labor, Material, and Equipment (15%)733.16$ Bond and Insurance Cost (1.5%)90.56$ Total Change Order Proposal Request6,128.16$ Days Requested1RLCG PROJECT #: PROJECT NAME:DATE:COP: CHANGE ORDER PROPOSAL MATERIAL SUBCONTRACTOR TOTAL EQUIPMENT TOTAL LINE TOTALDESCRIPTIONQTY UNIT LABOR2 2305 Corcoran WTP 22360 County Road 12, PO Box 517 3/1/2024 Deerwood, MN 56444 05 Filter Sample Taps HOURS $ RATE TOTAL RATE TOTAL -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Fabricate Sample Wall Pipes 11.00 EA 11.00 100.00$ $1,100.00 -$ $0.00 -$ -$ 1,100.00$ Wall Pipe Materials 11.00 EA -$ $0.00 11.12$ $122.32 -$ -$ 122.32$ Screens for Filter Cells 9.00 EA -$ $0.00 34.00$ $306.00 -$ -$ 306.00$ Sample Valves 15.00 EA -$ $0.00 89.58$ $1,343.70 -$ -$ 1,343.70$ SS Pipe/Fitting Mat. & Install 1.00 LS 15.00 100.00$ $1,500.00 108.37$ $108.37 -$ -$ 1,608.37$ Drill & Tap Pipe 4.00 EA 4.00 100.00$ $400.00 -$ $0.00 -$ -$ 400.00$ Freight/Shipping Charges 3.00 LS -$ $0.00 45.00$ $135.00 -$ -$ 135.00$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Misc. Small Tools and Mat'l 5% of Labor 1.00 ea 5.00%150.00$ Sales Tax 1.00 ea 8.525%171.81$ Totals 30.00$ 3,000.00$ 2,015.39$ -$ -$ 5,337.20$ Rice Lake Mark-up on Subs (5%)-$ Rice Lake Mark-up on Labor, Material, and Equipment (15%)752.31$ Bond and Insurance Cost (1.5%)91.34$ Total Change Order Proposal Request 6,180.85$ Days Requested 2 MATERIAL SUBCONTRACTOR TOTAL EQUIPMENT TOTAL LINE TOTALDESCRIPTIONQTYUNITLABOR RLCG PROJECT #: PROJECT NAME: DATE: COP: CHANGE ORDER PROPOSAL 2 2305 Corcoran WTP 22360 County Road 12, PO Box 517 3/22/2024 Deerwood, MN 56444 07 Additional Fittings HOURS $ RATE TOTAL RATE TOTAL -$ $0.00 -$ $0.00 -$ -$ -$ 24" MJ 22 Bends 2.00 EA -$ $0.00 1,862.43$ $3,724.86 -$ -$ 3,724.86$ 24" Restraints/Gaskets/N&B 4.00 EA -$ $0.00 625.09$ $2,500.36 -$ -$ 2,500.36$ Freight 1.00 LS -$ $0.00 971.55$ $971.55 -$ -$ 971.55$ Labor 1.00 EA 10.00 100.00$ $1,000.00 -$ $0.00 -$ 1,250.00$ 2,250.00$ -$ $0.00 -$ $0.00 -$ -$ -$ **Additional fittings needed to make alignment of 24" RW & FW on C401A (added fittings installed SW of 45bends shown on plan)-$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Misc. Small Tools and Mat'l 5% of Labor 1.00 ea 5.00%50.00$ Sales Tax 1.00 ea 8.525%613.52$ Totals 10.00$ 1,000.00$ 7,196.77$ -$ 1,250.00$ 10,110.29$ Rice Lake Mark-up on Subs (5%)-$ Rice Lake Mark-up on Labor, Material, and Equipment (15%)1,417.02$ Bond and Insurance Cost (1.5%)172.91$ Total Change Order Proposal Request 11,700.22$ Days Requested 1 RLCG PROJECT #: PROJECT NAME: DATE: COP: CHANGE ORDER PROPOSAL MATERIAL SUBCONTRACTOR TOTAL EQUIPMENT TOTAL LINE TOTALDESCRIPTIONQTYUNITLABOR 2 2305 Corcoran WTP 22360 County Road 12, PO Box 517 3/22/2024 Deerwood, MN 56444 08 Added Recylce Valve HOURS $ RATE TOTAL RATE TOTAL -$ $0.00 -$ $0.00 -$ -$ -$ Vessco Proposal 1.00 LS -$ $0.00 1,236.00$ $1,236.00 -$ -$ 1,236.00$ Freight 1.00 LS -$ $0.00 150.00$ $150.00 -$ -$ 150.00$ Labor 1.00 LS 1.00 100.00$ $100.00 -$ $0.00 -$ -$ 100.00$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Misc. Small Tools and Mat'l 5% of Labor 1.00 ea 5.00%5.00$ Sales Tax 1.00 ea 8.525%118.16$ Totals 1.00$ 100.00$ 1,386.00$ -$ -$ 1,609.16$ Rice Lake Mark-up on Subs (5%)-$ Rice Lake Mark-up on Labor, Material, and Equipment (15%)222.90$ Bond and Insurance Cost (1.5%)27.48$ Total Change Order Proposal Request 1,859.54$ Days Requested 1 RLCG PROJECT #: PROJECT NAME: DATE: COP: CHANGE ORDER PROPOSAL MATERIAL SUBCONTRACTOR TOTAL EQUIPMENT TOTAL LINE TOTALDESCRIPTIONQTYUNITLABOR 2 Memo To: Kevin Mattson, PE, PW Director From: Daryl Kirschenman, PE Steve Hegland, PE Project/File: 227705274 Date: April 15, 2024 Subject: Pay Application #12 to Phoenix Fabricators and Erectors Council Action Requested We recommend the City Council review and Approve Pay Application #12 for the Corcoran Water Tower Project to Phoenix Fabricators and Erectors in the amount of $168,745.40. This pay request covers work complete from March 16, 2024 through April 15, 2024. Summary Phoenix fabricators has completed the tower concrete dome on top of the tower shaft and the steel work inside the tower. Site piping has begun and will continue. This pay request includes additional stored material steel invoices for steel required to fabricate the steel tank. The signed payment request form and pay application is attached for review. Total Contract Value to Date $4,703,386.00 Work Completed to Date $2,428,488.45 5% Retainage $121,424.42 Amount Paid to Date $1,138,318.63 Total Pay App #12 $168,745.40 Engineer’s Recommendation We recommend approving Pay Application #12 to Phoenix Fabricators and Erector’s in the amount of $168,745.40. Agenda Item: 7p. 227705274 3927 TWELVE From 03/16/24 To 04/15/24 04/15/24 A C D E F G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) 1 1 LS 185,000.00 185,000.00 0.03 5,000.00 5,000.00 3% 180,000.00 2 1 LS 4,000.00 4,000.00 - - 0% 4,000.00 3 1 LS 6,500.00 6,500.00 0.62 4,000.00 4,000.00 62% 2,500.00 4 1 LS 4,000.00 4,000.00 0.75 3,000.00 3,000.00 75% 1,000.00 5 50 CY 40.00 2,000.00 - - 0% 2,000.00 6 1 EA 5,700.00 5,700.00 - - 0% 5,700.00 7 355 LF 265.00 94,075.00 - 55,000.00 55,000.00 58% 39,075.00 8 1 EA 31,000.00 31,000.00 - 12,000.00 12,000.00 39% 19,000.00 9 18 LF 397.00 7,146.00 - - 0% 7,146.00 10 55 LF 117.00 6,435.00 - 1,612.00 1,612.00 25% 4,823.00 11 2 EA 4,000.00 8,000.00 - 4,266.00 4,266.00 53% 3,734.00 12 2 EA 8,512.00 17,024.00 - 11,349.00 11,349.00 67% 5,675.00 13 4,000 LB 15.00 60,000.00 - 36,389.31 36,389.31 61% 23,610.69 14 1 EA 1,800.00 1,800.00 - - 0% 1,800.00 15 20 SY 75.00 1,500.00 - - 0% 1,500.00 16 2 EA 1,000.00 2,000.00 - - 0% 2,000.00 17 1 LS 8,000.00 8,000.00 - - 0% 8,000.00 18 1,750 SY 2.60 4,550.00 - - 0% 4,550.00 19 1,625 TN 49.00 79,625.00 472.00 23,128.00 23,128.00 29% 56,497.00 20 175 TN 190.00 33,250.00 - - 0% 33,250.00 21 225 TN 195.00 43,875.00 - - 0% 43,875.00 22 510 LF 31.00 15,810.00 - - 0% 15,810.00 23 410 LF 47.00 19,270.00 - - 0% 19,270.00 24 1,250 LF 4.50 5,625.00 1,000.00 4,500.00 4,500.00 80% 1,125.00 25 1 LS 8,500.00 8,500.00 - - 0% 8,500.00 26 1.4 AC 8,220.00 11,508.00 - - 0% 11,508.00 27 11 EA 820.00 9,020.00 - - 0% 9,020.00 28 10 EA 670.00 6,700.00 - - 0% 6,700.00 29 56 EA 100.00 5,600.00 - - 0% 5,600.00 30 118 EA 28.00 3,304.00 - - 0% 3,304.00 1 1 LS 115,000.00 115,000.00 1.00 115,000.00 115,000.00 100% - 1.10 1 LS 153,000.00 153,000.00 0.50 76,500.00 76,500.00 50% 76,500.00 1.11 1 LS 172,000.00 172,000.00 1.00 172,000.00 172,000.00 100% - 1.12 1 LS 194,000.00 194,000.00 1.00 194,000.00 194,000.00 100% - 1.13 1 LS 886,000.00 886,000.00 1.00 886,000.00 886,000.00 100% - 1.14 1 LS 1,216,994.00 1,216,994.00 0.07 85,189.58 645,629.56 730,819.14 60% 486,174.86 1.15 1 LS 70,000.00 70,000.00 - - 0% 70,000.00 6" DIP WATERMAIN, CL 52, INCLUDE POLY WRAP 6" GATE VALVE & BOX 6" HYDRANT DUCTILE IRON FITTINGS FOUNDATION TANK SHAFT TANK MATERIAL / SHOP FABRICATION AGGREGATE BASE 4' X 6' OVERFLOW SPLASHPAD CONCRETE SIDEWALK 8" BOLLARD CONCRETE DRIVEWAY APRON GEOTEXTILE FABRIC TYPE V NON WEAR Application Date: Contractor's Application for PaymentProgress Estimate - Unit Price Work Owner's Project No.: Engineer's Project No.: Contractor's Project No.: City of Corcoran Stantec Consulting Services Phoenix Fabricators & Erectors, LLC 1.0 MG Elevated Water Storage Tank Corcoran Water Tower Owner: Application Period:Application No.: Engineer: Contractor: Project: Contract: B BITUMINOUS RIBBON CURB Original Contract % of Value of Item (J / F) (%) Balance to Finish (F - J) ($) BITUMINOUS WEAR SPWEA340B BITUMINOUS BASE SPNWB330B Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. TEMPORARY ROCK CONSTRUCTION ENTRANCE PLACEMENT & COMMON TOPSOIL BORROW (LV) CONNECT TO EXISTING WATERMAIN 20" PVC WATER MAIN 20" PVC WATERMAIN, C900 ENGINEERING ALTERNATE A - 1,000,000 GALLON COMPOSITE TANK 20" GATE VALVE PART 1 SITE WORK MOBILIZATION TRAFFIC CONTROL SALVAGE, STOCKPILE & RESPREAD TOPSOIL 20" DIP WATERMAIN, CL 52, INCLUDE POLY WRAP B618 CURB SILT FENCE, MS INFILTRATION BASIN, FILTER FABRIC, 6' DRAIN TILE & 6' FLARED END MNDOT SEED MIXTURE 25-131 SHRUB 5 GAL. CONTAINER PERENNIAL 1 GAL. CONTAINER 2.5" B&B DECIDUOUS TREE 6' HT CONIFEROUS TREE BONDS / INSURANCE MOBILIZATION TANK DELIVERY Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 3 227705274 3927 TWELVE From 03/16/24 To 04/15/24 04/15/24 A C D E F G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Application Date: Contractor's Application for PaymentProgress Estimate - Unit Price Work Owner's Project No.: Engineer's Project No.: Contractor's Project No.: City of Corcoran Stantec Consulting Services Phoenix Fabricators & Erectors, LLC 1.0 MG Elevated Water Storage Tank Corcoran Water Tower Owner: Application Period:Application No.: Engineer: Contractor: Project: Contract: B % of Value of Item (J / F) (%) Balance to Finish (F - J) ($)Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. 1.16 1 LS 380,000.00 380,000.00 - - 0% 380,000.00 1.17 1 LS 450,000.00 450,000.00 - - 0% 450,000.00 1.18 1 LS 20,000.00 20,000.00 - - 0% 20,000.00 1.19 1 LS 8,500.00 8,500.00 0.50 4,250.00 4,250.00 50% 4,250.00 1.20 1 LS 160,000.00 160,000.00 0.11 17,600.00 17,600.00 11% 142,400.00 2 1 LS 25,000.00 25,000.00 - - 0% 25,000.00 3 825 CY 51.00 42,075.00 825.00 42,075.00 42,075.00 100% - 4 1 LS 120,000.00 120,000.00 0.25 30,000.00 30,000.00 25% 90,000.00 4,703,386.00$ 1,662,242.58$ 766,245.87$ 2,428,488.45$ 52%2,274,897.55$ TANK ERECTION TANK PAINTING TANK MIXING SYSTEM EROSION CONTROL Original Contract Totals COMMON EXCAVATION & SITE GRADING ELECTRICAL / CONTROLS LOGO ALLOWANCE STRUCTURAL FILL BELOW FOUNDATION Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.2 of 3 227705274 3927 TWELVE From 03/16/24 To 04/15/24 04/15/24 A C D E F G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Application Date: Contractor's Application for PaymentProgress Estimate - Unit Price Work Owner's Project No.: Engineer's Project No.: Contractor's Project No.: City of Corcoran Stantec Consulting Services Phoenix Fabricators & Erectors, LLC 1.0 MG Elevated Water Storage Tank Corcoran Water Tower Owner: Application Period:Application No.: Engineer: Contractor: Project: Contract: B % of Value of Item (J / F) (%) Balance to Finish (F - J) ($)Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. - - - - - - - - - - - - -$ -$ -$ -$ -$ 4,703,386.00$ 1,662,242.58$ 766,245.87$ 2,428,488.45$ 52%2,274,897.55$ Project Totals Change Order Totals Original Contract and Change Orders Change Orders Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.3 of 3 STAFF REPORT Agenda Item 7q. Council Meeting April 25, 2024 Prepared By Director Matt Gottschalk Topic Embedded Social Worker Action Required Authorization and Direction Summary The Police Department has partnered with six other communities and Hennepin County Behavioral Health to provide a police department embedded social worker for our communities since 2021. The social worker is technically an employee of Hennepin County, and the county is responsible for the employee’s benefits and technology. Hennepin County covers 40% of the employee’s cost and the remaining cost is split between the partner cities. The program has been very successful in our community and has been a tremendous resource for our community members in need. Staff recommends continuing the program. The two-year agreement for continuation of this service is attached and has been vetted by our City Attorney. Financial/Budget Corcoran’s annual share would be approximately $11,817 in 2024 and $12,633 in 2025. Anticipated costs for this program are included in the 2024 budget. Options 1. Direct the City Administrator and Mayor to enter into a two-year agreement with Hennepin County for a police department embedded social worker. Recommendation 1. Direct the City Administrator and Mayor to enter into a two-year agreement with Hennepin County for a police department embedded social worker. Council Action 1. Direct the City Administrator and Mayor to enter into a two-year agreement with Hennepin County for a police department embedded social worker. Attachments 1. Joint Powers Agreement HC# A2312131 1 Updated December 2023 Agenda Item Attachment: 7q1. JOINT POWERS AGREEMENT BETWEEN HENNEPIN COUNTY AND CITIES OF CORCORAN, DEEP HAVEN, MEDINA, MINNETRISTA, ORONO, WAYZATA, AND SOUTH LAKE MINNETONKA POLICE DEPARTMENT This Joint Powers Agreement (“Agreement”) is between the COUNTY OF HENNEPIN, STATE OF MINNESOTA, A-2300 Government Center, Minneapolis, Minnesota 55487, (“COUNTY”) on behalf of its Human Services and Public Health Department (“HSPHD”) and City of Corcoran, 8200 County Rd 116, Corcoran, Minnesota 55340, (“CORCORAN”); City of Deep Haven, 20225 Cottagewood Road, Excelsior, Minnesota 55331, (“DEEP HAVEN”); City of Medina, 600 Clydesdale Trail, Medina, Minnesota 55340, (“MEDINA”); City of Minnetrista, 7651 County Road 110 West, Minnetrista, Minnesota 55364 (“MINNETRISTA”); City of Orono 2730 Kelley Parkway, Orono, Minnesota 55356, (“ORONO”); South Lake Minnetonka Police Department, 24150 Smithtown Road, Shorewood, Minnesota 55301, (“SOUTH LAKE MINNETONKA”); and City of Wayzata, 600 Rice Street East, Wayzata, Minnesota 55391, (“WAYZATA”) pursuant to the authority conferred upon them by Minn. Stat. § 471.59 and on behalf of their respective police departments, (individually referred to herein as POLICE DEPARTMENT and collectively referred to herein as “POLICE DEPARTMENTS”). The parties to this Agreement may also be referred to individually as “Party” and collectively as “Parties”. WHEREAS, COUNTY is a political subdivision of the State of Minnesota and its Human Services and Public Health Department is empowered to provide general and emergency public services that support and protect the physical, mental and behavioral health of individuals in Hennepin County; and WHEREAS, POLICE DEPARTMENTS are governmental units of the State of Minnesota located in Minnesota and are empowered to provide general and emergency public services in a manner that supports and protects the physical, mental and behavioral health of individuals in Hennepin County; and WHEREAS, the Parties desire to jointly and cooperatively coordinate their expertise and delivery of services to further the interests of providing mental health and related social services in a manner that most effectively and efficiently supports and protects the physical, mental and behavioral health of individuals in Hennepin County, subject to the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the mutual promises and benefits realized by each Party, the Parties agree as follows: 1. PURPOSE The purpose of this Agreement is to enable COUNTY to provide social work services from a fully licensed and qualified social worker (SW) to POLICE DEPARTMENTS, for POLICE DEPARTMENTS to secure such services from COUNTY and to establish the terms on which such services shall be provided. HC# A2312131 2 Updated December 2023 2. PROJECT/PROGRAM A. The Parties shall cooperate and collaborate to perform services associated with the Embedded Social Worker Model (the “Model”), as further described and outlined in Exhibit A: Description of Services. B. The Parties shall perform at all times in accordance with the provisions herein, including but not limited to the data provisions. 3. TERM OF THE AGREEMENT The term of this Agreement shall be from January 1, 2024, through December 31, 2025, unless terminated earlier in accordance with the cancellation/termination provisions of this Agreement. 4. PAYMENT A. Funding provided via each POLICE DEPARTMENT at eleven thousand eight hundred seventeen dollars ($11,817) for 2024. B. Funding provided via each POLICE DEPARTMENT at twelve thousand six hundred thirty-three dollars ($12,633) for 2025. C. The SW will be hired, employed, and equipped by HSPHD and participate in supervision and training by HSPHD in accordance with local, state, federal, and professional licensure requirements. D. HSPHD shall, during the first month of each year, submit an invoice to each POLICE DEPARTMENT for the cost of their portion assigned to the Model annually. E. Each POLICE DEPARTMENT will make payment within thirty-five (35) days from receipt of the invoice. If the invoice is incorrect, defective, or otherwise improper, POLICE DEPARTMEMT will notify HSPHD within ten (10) days of receiving the incorrect invoice. Upon receiving the corrected invoice from HSPHD, POLICE DEPARTMENT will make payment within thirty-five (35) days. F. Further, the Parties expressly agree that neither this Agreement nor any Party’s performance hereunder obligates or commits any Party to enter a subsequent contract or engagement with any other. G. In the event that the SW position is or will become vacant or absent for a period of one- month or more, HSPHD may provide POLICE DEPARTMENTS with a temporary SW to work onsite at POLICE DEPARTMENTS, when available. If a temporary onsite SW is not available, HSPHD may assign, based on availability, a coverage team to review existing services, determine need and complete outreach (via phone or in-person) based on resident needs for each referral from POLICE DEPARTMENT. POLICE DEPARTMENTS may also opt to not have coverage until the onsite social worker is replaced. HC# A2312131 3 Updated December 2023 1. There will be no additional cost to POLICE DEPARTMENTS if HSPHD assigns a temporary onsite SW worker and the billing will remain as set forth in section 4. of this Agreement. 2. If HSPHD provides a coverage team to review existing services, determine need and complete outreach (via phone or in-person) POLICE DEPARTMENTS will be reimbursed by HSPHD for 50% of the cost for the time period of reduced coverage. 3. If POLICE DEPARTMENT decides not to have HSPHD assign a temporary SW, POLICE DEPARTMENT will be reimbursed by HSPHD for the full cost for the time period of no coverage. 5. LIABILITY AND NOTICE A. Each Party shall be liable for its own acts and the results thereof to the extent provided by law and, further, each Party shall defend, indemnify, and hold harmless the others (including their present and former officials, officers, agents, employees, volunteers, and subcontractors), from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorneys’ fees, resulting directly or indirectly from any act or omission of the indemnifying Party, anyone directly or indirectly employed by it, and/or anyone for whose acts and/or omissions it may be liable, in the performance or failure to perform its obligations under this Agreement. The provisions of Minnesota Statutes, Chapter 466 shall apply to any tort claims brought against COUNTY and/or POLICE DEPARTMENTS as a result of this Agreement. B. To the fullest extent permitted by law, action by the Parties to this Agreement is intended to be and shall be construed as a “cooperative activity” and it is the intent of the Parties that they shall be a deemed a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, section 471.59, subdivision 1a(a), provided further that for purposes of that statute, each Party to this Agreement expressly declines responsibility for the acts or omissions of the other Parties to this Agreement except to the extent they have agreed in writing to be responsible for the acts or omissions of the other Parties. The total liability for the Parties shall not be added together to exceed the limits on governmental liability for a single governmental unit. C. Duty to Notify: Each Party shall promptly notify the other Party of any actual or suspected claim, action, cause of action, administrative action, criminal arrest, criminal charge, or litigation brought against the party, its present and former officials, officers, agents, employees, volunteers, and subcontractors which arises out of this Agreement. 6. INSURANCE Each Party warrants that it has a purchased insurance or utilizes a self-insurance program sufficient to meet its liability obligations and, at a minimum, to meet the maximum liability limits of Minnesota Statutes Chapter 466. This provision shall not be construed as a waiver of any immunity from liability under Chapter 466 or any other applicable law. HC# A2312131 4 Updated December 2023 7. INDEPENDENT PARTIES Notwithstanding any other formal, written agreements or contracts which may exist between COUNTY and POLICE DEPARTMENTS, nothing is intended or should be construed in any manner as creating or establishing the relationship of partners between the Parties hereto or as constituting any Party as the agent, representative, or employee of the other for any purpose or in any manner whatsoever. Each Party is to be and shall remain an independent contractor with respect to all services performed under this Agreement. Each Party will secure at its own expense all personnel required in performing services under this Agreement. Any personnel of a Party or other persons engaged in the performance of any work or services required by that Party shall have no contractual relationship with the other Party and will not be considered employees of the other Party. No Party shall be responsible for any claims related to or on behalf of the other Party’s’ personnel, including without limitation, claims that arise out of employment or alleged employment under the Minnesota Unemployment Insurance Law (Minnesota Statutes Chapter 268) or the Minnesota Workers' Compensation Act (Minnesota Statutes Chapter 176), or claims of discrimination arising out of state, local, or federal law, against a Party, its officers, agents, contractors, or employees. Such personnel or other persons shall neither require nor be entitled to any compensation, rights, or benefits of any kind from the other Party, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, workers' compensation, unemployment compensation, disability, severance pay, and retirement benefits. For clarity and without limitation, the SWs, including any full-time, part-time, and temporarily retained SWs shall be and remain at all times personnel of COUNTY and not POLICE DEPARTMENTS. 8. NONDISCRIMINATION In accordance with COUNTY’s policies against discrimination, the Parties shall not exclude any person from full employment rights or participation in, or the benefits of, any program, service or activity on the grounds of race, color, creed, religion, national origin, sex, gender expression, gender identity, age, disability, marital status, sexual orientation, or public assistance status. No person who is protected by applicable law against discrimination shall be subjected to discrimination. 9. NO THIRD PARTY BENEFICIARY Except as herein specifically provided, no other person, customer, employee, or invitee of any Party or any other third party shall be deemed to be a third party beneficiary of any of the provisions herein. 10. DATA COUNTY and POLICE DEPARTMENTS, their officers, agents, owners, partners, employees, volunteers and subcontractors, shall abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and all other applicable state and federal law, rules, regulations and orders relating to data privacy, confidentiality, disclosure of information, medical records or other health and enrollment information, and as any of the HC# A2312131 5 Updated December 2023 same may be amended, as well as the data and data sharing provisions set forth in Exhibit A. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 11. RECORDS – AVAILABILITY/ACCESS Subject to the requirements of Minnesota Statutes section 16C.05, subd. 5, the Parties, the State Auditor, Legislative Auditor, or any of their authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., of the Parties which are pertinent to the accounting practices and procedures of the Parties and involve transactions relating to this Agreement. The Parties shall maintain these materials and allow access during the period of this Agreement and for six (6) years after its expiration, cancellation or termination. 12. MERGER, MODIFICATION, AND SEVERABILITY A. The entire understanding between the Parties is contained herein and supersedes all oral agreements and negotiations between the Parties relating to the subject matter. All items that are referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this Agreement and referenced or attached items, the terms of this Agreement shall prevail. B. Any alterations, variations or modifications of the provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the Parties. Except as expressly provided, the substantive legal terms contained in this Agreement including but not limited to Liability and Notice; Insurance, Independent Parties; Merger, Modification and Severability; Default and Cancellation/Termination or Minnesota Law Governs may not be altered, varied, modified or waived by any change order, implementation plan, scope of work, development specification or other development process or document. C. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. 13. DEFAULT AND CANCELLATION/TERMINATION A. If any Party fails to perform any of the provisions of this Agreement, fails to administer the work so as to endanger the performance of the Agreement or otherwise breaches or fails to comply with any of the terms of this Agreement, it shall be in default. Unless the Party’s default is excused in writing by the non-defaulting Party, the non-defaulting Party may upon written notice immediately cancel or terminate this Agreement as to the defaulting Party or in its entirety. B. This Agreement may be canceled/terminated with or without cause by any Party as to that Party upon sixty (60) days written notice to other Parties. Any Party may immediately cancel or terminate this Agreement as to that Party if the terminating party determines that the health and welfare of a member of the public is at risk. Upon cancellation/termination, HC# A2312131 6 Updated December 2023 property or surplus money, if any, acquired as a result of the operation of this Agreement shall be distributed to the Parties in proportion to contributions of the Parties. C. Any Party’s failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. D. The above remedies shall be in addition to any other right or remedy available to any Party under this Agreement, law, statute, rule, and/or equity. 14. NOTICES Unless the Parties otherwise agree in writing, any notice or demand which must be given or made by a Party under this Agreement or any statute or ordinance shall be in writing and shall be sent registered or certified mail. Notices to COUNTY shall be sent to the County Administrator at the address given in the opening paragraph of this Agreement with a copy to HSPHD as detailed below. Notice to POLICE DEPARTMENTS shall be sent to the address stated in the opening paragraph of this Agreement with a copy as detailed below. HSPHD: Leah Kaiser Director of Behavioral Health Hennepin County 300 South 6th Street Minneapolis, Minnesota 55487 leah.kaiser@hennepin.us CORCORAN: Matt Gottschalk Director of Public Safety Corcoran Police Department 8200 County Road 116 Corcoran, MN 55340 mgottschalk@corcoranmn.gov DEEP HAVEN: Cory Johnson Chief of Police Deephaven Police Department 952-474-7555 Coryj@deephavenpolice.com MEDINA: Jason Nelson Director of Public Safety Medina Police Department 600 Clydesdale Trail HC# A2312131 7 Updated December 2023 Medina, Minnesota 55340 Jason.nelosn@medinamn.gov MINNETRISTA: Paul Falls Chief of Police 7651 County Road 110 West Minnetrista, Minnesota 55364 pfalls@ci.minnetrista.mn.us ORONO: Correy Farniok Chief of Police Orono Police Department 2730 Kelley Parkway Orono Minnesota 55356 cfarniok@oronomn.gov SOUTH LAKE MINNETONKA POLICE DEPARTMENT: Brian Tholen Chief of Police South Lake Minnetonka Police Department 24150 Smithtown Road Shorewood, Minnesota 55331 Btholen@southlakepd.com WAYZATA: Marc Schultz Chief of Police Wayzata Police Department 600 Rice Street East Wayzata, Minnesota 55391 mschultz@wayzata.org mschultz@wayzatapd.org 15. SURVIVAL OF PROVISIONS Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement do survive such term, cancellation or termination. Such provisions include but are not limited to: INDEPENDENT PARTIES; LIABILITY AND NOTICE; INSURANCE; DATA; RECORDS-AVAILABILITY/ACCESS; DEFAULT AND CANCELLATION/TERMINATION; MARKETING AND PROMOTIONAL LITERATURE; and MINNESOTA LAW GOVERNS. 16. MARKETING AND PROMOTIONAL LITERATURE POLICE DEPARTMENTS agrees that the terms, “Hennepin County” and “Hennepin County Human Services and Public Health Department”, the name of any elected official, or any HC# A2312131 8 Updated December 2023 derivatives thereof, shall not be utilized in any promotional literature or advertisements of any type without the express prior written consent of COUNTY. 17. MINNESOTA LAWS GOVERN The laws of the state of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the Parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, state of Minnesota. Litigation, however, in the federal courts involving the Parties will be in the appropriate federal court within the state of Minnesota. (The remainder of this page intentionally left blank.) HC# A2312131 9 Updated December 2023 The Parties hereto agree to be bound by the provisions set forth in this Agreement. COUNTY OF HENNEPIN Reviewed for COUNTY by the County STATE OF MINNESOTA Attorney’s Office Date: By: Chair of Its County Board ATTEST: Deputy/Clerk of County Board Date: By: County Administrator Date: CORCORAN By: Title: Date: By: Title: Date: DEEP HAVEN By: Title: Date: HC# A2312131 10 Updated December 2023 MEDINA By: Title: Date: MINNETRISTA By: Title: Date: By: Title: Date: ORONO By: Title: Date: SOUTH LAKE MINNETONKA By: Title: Date: HC# A2312131 11 Updated December 2023 WAYZATA By: Title: Date: By: Title: Date: HC# A2312131 EXHIBIT A: Description of Services 1 Updated December 2023 POLICE DEPARTMENTS and HSPHD staff will work collaboratively to prevent reoccurrences of crisis calls. Roles and Responsibilities of Parties POLICE DEPARTMENTS will: A. Provide office space for the Social Worker (SW), as needed; B. Provide a hotspot for connection if SW are otherwise unable to access to COUNTY network; C. Work with the HSPHD management to establish operational protocols including but not limited to referral criteria and process, hours of operation, data tracking and analysis; and D. Provide safety vests available for SWs who ride along in squad cars with officers in accordance with police department policies. HSPHD will: A. Provide the SW with equipment that is necessary for completing their work. This includes, but is not limited to, laptop computer, cell phone, printer, computer monitor, docking station and office supplies; B. Supervise the SW staff providing services under this Agreement; C. Be responsible for transportation/mileage expenses for the SW. The SW will be responsible following the HSPHD transportation/mileage reimbursement policies; D. Provide short-term assistance to individuals in order to connect the individuals with internal and/or community resources to help meet their needs. Services will be provided timely and in an ethical and culturally sensitive manner. Services could include coordination with existing service providers, risk assessments, referrals and evaluation of need for emergency services and assistance in making those connections; E. Share individually identifiable information with POLICE DEPARTMENTS only when there is an ongoing emergency situation and the client information is necessary to protect the health or safety of the individual or other people and pursuant to applicable law. Information disclosed shall be limited to that necessary to address the emergency situation. During contact with individuals, the SW will make a reasonable attempt to obtain a Release of Information (ROI) signed by each individual served, in order to permit relevant information HC# A2312131 EXHIBIT A: Description of Services 2 Updated December 2023 to be subsequently shared with POLICE DEPARTMENT. Without a ROI, individually identifiable information will be shared with POLICE DEPARTMENT only as previously described; and F. Collect information needed to determine eligibility for community and/or county resources/services as needed. The SW will facilitate referrals to appropriate resources; The Embedded Social Worker Model consists of: A. Embedded mental health expertise in police departments and dispatch; B. SW and medical professional respond to mental health, substance and social service-related calls to 911; and C. SW and law-enforcement officer respond to mental health, substance and social service- related calls to 911. Goals of the model include: A. Ensure timely engagement with people who need support; B. Fewer arrests and repeat calls; C. Increased public satisfaction with the response to mental health emergencies; and D. Free up police resources for other types of calls. STAFF REPORT Agenda Item: 7r. Council Meeting April 25, 2024 Prepared By Deputy Director Burns Topic Waiver request for amplified sound. June 1st, 2024 at 9310 Bechtold Road Action Required Approval Summary Resident is requesting a Wavier for amplified sound on Saturday June 1st, 2024, at 9310 Bechtold Road. Request is for amplified sound until 12:00 A.M. for a wedding gathering of approximately 100 guests with a DJ inside of a Barn. This is a private event, with off street parking and possible one side on street parking on Bechtold Road. If approved, gathering may be shut down for public safety reasons. At this point, the application is approved as submitted. Financial/Budget N/A Options 1.Authorize a waiver for amplified sound until 12:00 A.M. on Saturday, June 1st, 2024. 2.Deny a waiver for amplified sound until 12:00 A.M. on Saturday June 1st, 2024. Council Action 1.Authorize a waiver for amplified sound until 12:00 A.M. on Saturday, June 1st, 2024, for 9310 Bechtold Road. Attachments 1.Event Request. Agenda Item Attachment: 7r1. STAFF REPORT Agenda Item: 7s. Council Meeting April 25, 2024 Prepared By Deputy Director Burns Topic Waiver request for amplified sound. June 1, 2024 at 22802 County Road 50 Action Required Approval Summary Resident is requesting a Wavier for Amplified sound on Saturday June 1, 2024, at 22802 County Road 50. Request is for amplified sound until 12:00 am for a wedding gathering of approximately 300 guests with a DJ inside of a Barn. This is a private event, with off street parking. If approved, gathering may be shut down for public safety reasons. At this point, the application is approved as submitted. Financial/Budget: N/A Options: 1.Authorize a waiver for amplified sound until 12:00 A.M. on Saturday, June 1st, 2024. 2.Deny a waiver for amplified sound until 12:00 A.M. on Saturday June 1st, 2024. Council Action: 1.Authorize a waiver for amplified sound until 12:00 A.M. on Saturday, June 1st, 2024, for 22802 County Road 50. Attachments: 1.Event Request. Agenda Item Attachment: 7s1. City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-33 Page 1 of 3 Motion By: Seconded By: A RESOLUTION HONORING OUTGOING COUNCILMEMBER ALAN SCHULTZ WHEREAS, Alan Schultz was appointed on March 27, 2014, to a vacant seat on the Planning Commission from 2014-2016; and WHEREAS, Alan Schultz was reappointed on February 28, 2016 to the Planning Commission, and served as Vice-Chair through September 6, 2018; and WHEREAS, Alan Schultz was elected as a Councilmember at the November 6, 2018 General Election, and served on the City Council for a four-year term expiring December 31, 2022; and WHEREAS, Alan Schultz was re-elected as a Councilmember at the November 8, 2022 General Election for a second four-year term to the City Council; and WHEREAS, over the 10 years of service as Planning Commissioner and Councilmember, the City achieved many worthwhile and lasting accomplishments including: Updating Corcoran’s mission, adopting core strategies, short-term goals and action steps; Community development block grant for the construction of the Hope Center in Maple Hill Estates; Purchase of 60 acres of new parkland for the City and creation of a master plan for City Park; construction of Wildflower park, the City’s first new park in several decades; planning for the proposed Diamond Lake Regional Trail; Completion of a fire service comprehensive growth plan and Corcoran fire subcommittee recommendations; Guiding a crime, drug and safety committee which resulted in beginning a canine program and enhanced investigations and commercial vehicle enforcement; received recognition as a safe city from multiple organizations; Approving the remodel of City Hall accommodating the growing staff necessary for the City; Significant public infrastructure projects including the first public water tower and water treatment facility, I-94 Dayton Parkway Interchange, the downtown utility and street improvement project, and many other projects in coordination with development; Drafting of the 2030 and 2040 comprehensive plans which has guided decision making in the City for decades; Drafting and updating design guidelines for the City in key districts to ensure thoughtful development takes place; additional emphasis was given to guide the southeast district which includes plans for a new town center surrounding a town square park; Agenda Item: 7t. City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-33 Page 2 of 3 Providing guidance to the City for numerous and significant land use applications; Increasing communication with an enhanced newsletter, social media presence, updated website, and emergency warning technology; updating the City’s information technology systems and processes; Staffing improvements including a public works director, planner, planning technician, administrative services director, city clerk, recreation supervisor, construction services supervisor, permit technician, finance manager, accounting clerk, public works superintendent, public works operations supervisor, public works administrative assistant, deputy director of public safety, detective, two sergeants, public safety administrative manager, police department administrative assistant, and community service officer positions; Developing, and enhancing community programs such as the annual cleanup day, firearm safety program, truck safety seminar, shop with a cop, toy and food drive, and Night to Unite; Appointing numerous residents to commissions to ensure resident input on important topics for the city; Creation of the first mission, vision, and values for the City; continued annually refining the goals and objectives of the City to meet its needs and look to the future; City budgets which have enhanced services while protecting the residents from significant tax increases, an example of this was the 2021 tax rate which was the lowest tax rate since 2012, and continued efforts to maintain a flat tax rate; Reviewing and supporting many proposed developments to help shape the City of Corcoran, updating several zoning and subdivision ordinances, continued water supply planning, and conducted business through a pandemic; and Municipal operations during a pandemic; review the use of CARES Act funds and ensuring City operations continue to support the needs of residents; and A new city logo for the City of Corcoran that represents Corcoran’s heritage as a community; and WHEREAS, after 10 years of appointed and elected public service, the City of Corcoran wishes to recognize the time, energy, dedication, and leadership provided by Alan Schultz to the City of Corcoran. NOW, THEREFORE BE IT RESOLVED, that Councilmember Alan Schultz is hereby honored for outstanding and distinguished service to the City of Corcoran and its residents. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-33 Page 3 of 3 Whereupon, said Resolution is hereby declared adopted on this 25th day of April, 2024. ________________________________ Tom McKee – Mayor ATTEST: ___________________________________ Michelle Friedrich – City Clerk City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-25 Motion By: Seconded By: A RESOLUTION APPROVING BEER AND LIQUOR LICENSES IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor and 3.2 Malt Liquor Licenses are granted a conditional license effective July 1, 2024, through June 30, 2025, to the following establishments and licensees provided the appropriate application and insurance documents are submitted and payment for the license is made, and background investigation and Fire Marshal inspection of liquor license establishments are completed. BE IT FURTHER RESOLVED, if a licensee has provided payment for the license, appropriate paperwork, background investigation, and the Fire Marshal inspection is completed, the licensee application will be considered complete and granted fully with no conditional status required. ESTABLISHMENT LICENSEE LICENSES Stanchion Bar Stanchion Bar, Inc. On-Sale Liquor Off-Sale Liquor Special "On-Sale Sunday" 2:00 AM Liquor License Mama G’s Mama G’s Operations LLC On-Sale Liquor Off-Sale Liquor Special "On-Sale Sunday" Golden Acres Golf Course Pheasant Acres Golf Club On-Sale Liquor Special “On-Sale Sunday” Shamrock Golf Course Shamrock Golf Operations LLC On-Sale 3.2 Liquor On-Sale Wine Saint Therese Saint Therese On-Sale 3.2 Liquor On-Sale Wine Revised Agenda Item: 7u. City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-25 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 25th day of April, 2024. ___________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Michelle Friedrich – City Clerk City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-42 Motion By: Seconded By: A RESOLUTION APPROVING BEER AND LIQUOR LICENSES IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor and 3.2 Malt Liquor Licenses are granted a conditional license effective July 1, 2024, through June 30, 2025, to the following establishments and licensees provided the appropriate application and insurance documents are submitted and payment for the license is made, and background investigation and Fire Marshal inspection of liquor license establishments are completed. BE IT FURTHER RESOLVED, if a licensee has provided payment for the license, appropriate paperwork, background investigation, and the Fire Marshal inspection is completed, the licensee application will be considered complete and granted fully with no conditional status required. ESTABLISHMENT LICENSEE LICENSES Stanchion Bar Stanchion Bar, Inc. On-Sale Liquor Off-Sale Liquor Special "On-Sale Sunday" 2:00 AM Liquor License Mama G’s Mama G’s Operations LLC On-Sale Liquor Off-Sale Liquor Special "On-Sale Sunday" Golden Acres Golf Course Pheasant Acres Golf Club On-Sale Liquor Special “On-Sale Sunday” Shamrock Golf Course Shamrock Golf Operations LLC On-Sale 3.2 Liquor On-Sale Wine Agenda Item: 7u. City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-25 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 25th day of April, 2024. ___________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Michelle Friedrich – City Clerk City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-41 Motion By: Seconded By: A RESOLUTION APPROVING TOBACCO LICENSES IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Tobacco Licenses are granted a conditional license effective July 1, 2024, through June 30, 2025, to the following establishments and licensees provided the appropriate application and insurance documents are submitted and payment for the license is made, and background investigation, and applicable inspections of license establishments are completed. ESTABLISHMENT LICENSEE LICENSES Corcoran Crossroads Market Place Harikrishna LLC Tobacco Mama G’s Mama G’s Operations LLC Tobacco The Original Tom Thumb HJRAE, LLC Tobacco VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 25th day of April, 2024. ___________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Michelle Friedrich – City Clerk Agenda Item: 7v. City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-40 Page 1 of 1 Motion By: Seconded By: A RESOLUTION APPROVING TEMPORARY ON-SALE LIQUOR LICENSE IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor License is granted effective for the dates as indicated, to the following Licensee, provided appropriate application and insurance documents are submitted and satisfactory background check completed by the Corcoran Police Department. LICENSEE LICENSE LICENSE EFFECTIVE DATE Hamel Rodeo, Inc. PO Box 141 Hamel, MN 55340 Temporary Liquor License July 11-14, 2024 Hamel Rodeo at Corcoran Lions Park McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 25th day of April, 2024. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk Agenda Item: 7w. City of Corcoran April 25, 2024 County of Hennepin State of Minnesota RESOLUTION NO. 2024-43 Page 1 of 1 Motion By: Seconded By: A RESOLUTION RECOGNIZING NATIONAL PUBLIC SERVICE WEEK AND ADMINISTRATIVE STAFF WHEREAS, the City of Corcoran finds it important to recognize the work of the City staff; and WHEREAS, National Public Service Week is May 5-11, 2024; and WHEREAS, as part of National Public Service week, efforts are recognized within the City’s administrative staff including areas of administration, clerk, finance, parks and recreation, and planning; and WHEREAS, the City recognizes the efforts made enacting the City’s vision and goals while providing excellent customer service to the residents and customers of the City of Corcoran; and WHEREAS, the City of Corcoran recognizes the time, energy, and dedication, provided by the City’s administrative staff. NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, the City Council hereby honors administrative staff and recognizes National Public Service Week. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 25th day of April 2024. ________________________________ Tom McKee -- Mayor ATTEST: City Seal ____________________________________ Michelle Friedrich – City Clerk Agenda Item: 7x. STAFF REPORT Added Agenda Item: 7y. Council Meeting April 25, 2024 Prepared By Jay Tobin, City Administrator Topic Approval of Teamsters MOAs Action Required Decision Summary Staff has been working with Teamsters Local 320 leadership and our labor attorney to intentionally address emerging concerns over the past year which resulted in a total of 12 grievances. The two (2) Memorandums of Agreement have been approved unanimously by vote of the Teamsters Local 320 and reflect collaborative work over the past 3 months to develop an amicable solution that resolves all grievances and avoids the significant expenses of arbitration. Financial/Budget Reconciling these grievances saves the City of Corcoran time, energy, and resources by resolving the concerns without arbitration or any further legal involvement. Recommendation Staff recommends approving both MOAs Council Action 1.Approve MOAs 2.Deny MOAs and provide staff direction. Attachments 1.MOA – Overtime Grievances 2.MOA – Event Pay (Corcoran Country Days) Page 1 of 4 MEMORANDUM OF AGREEMENT This Memorandum of Agreement is entered into between the City of Corcoran (hereafter “Employer”) and Teamsters Local No. 320 (hereafter “Union”) representing Police Officers (hereafter “Grievant”). WHEREAS, the Employer and the Union are parties to a collective bargaining agreement effective January 1, 2023 through December 31, 2025; and WHEREAS, from March of 2023 to February of 2024, the Union has filed twelve (12) grievances related to the payment of overtime, ten (10) of which are outstanding (hereinafter “Overtime Grievances1”) and two (2) of which have been settled through separate Settlement Agreements; and WHEREAS, the Employer and the Union wish to resolve the outstanding grievances to avoid the time and expense of any arbitration; and NOW, THEREFORE, the parties hereto have agreed as follows: 1.When Police Officers attend training or perform specialty duties2, the Department will attempt to schedule the training(s) or specialty duties during the Officer’s shift bid.3 2.When Police Officers are involved in or responsible for the scheduling of training or specialty duties, the Officer must make every effort to schedule the training or specialty duties during their shift bid. 3.Any time an Officer becomes aware of a need or a desire to attend training or a specialty duty assignment that would occur outside of the Officer’s shift bid, the Officer must notify the supervisor immediately so the supervisor can determine if overtime or Flex Time pursuant to the below is appropriate. 4.If a training or the performance of specialty duties occurs during an Officer’s shift bid, but the hours of work for that work day need to be modified to accommodate the training or performance of specialty duties, the Department will modify the work hours for that day. a.In the event the Department modifies work hours on a day during an Officer’s shift bid to accommodate a training/specialty duties, this modification of work hours does not qualify for overtime pay and is not grievable. 1 The reference to “Overtime Grievances” in this Agreement does not include the two grievances settled through separate Settlement Agreements (the Holiday Pay grievance and the Event Pay grievance). 2 The term “specialty duties” refers to any duties included in the list of specialty duties attached to this Agreement as Exhibit A. This list may be updated by the Department from to time to time at the Department’s discretion. 3 The term “shift bid” refers to the shift the Officer bids in approximately the fall of the prior calendar year. Added Attachment Item: 7y1. Page 2 of 4 5. Upon ratification of this Agreement, the City will implement a 28-day work period for Police Officers for purposes of determining overtime pay. a. Employees shall be eligible for overtime after 160 hours worked in a 28-day work period. b. Police Officers will continue to be entitled to overtime for hours worked in excess of their scheduled shift in accordance with Article 11.1 of the parties’ collective bargaining agreement. c. While the work period will be increased to 28 days for purposes of determining overtime, the payroll period will continue to occur bi-weekly. 6. When Police Officers attend a training or perform specialty duties for 8 (eight) hours or more on a day that is not on the Officer’s shift bid, the Officer will receive the same number of hours in straight time Flex Time that the Officer must use within the 28-day work period by taking off a different day for the same number of hours within the Officer’s shift bid. a. Officers are required to work with their supervisor(s) to identify a mutually agreeable date within the 28-day work period to use the Flex Time to take time off within their shift bid. b. The Department will make efforts to allow Officers to use the Flex Time on the Officer’s preferred day off within the 28-day work period. i. Officers will not be permitted to select a day off within the 28-day work period to use their Flex Time that would result in Department staffing falling below minimum staffing levels. c. When possible, Officers will inform their Supervisor in writing to identify the date they intend to use their Flex Time prior to attending the training or specialty duty. d. If the Officer does not identify a mutually agreeable date to use the Flex Time by day 14 of the 28-day work period, the Department will unilaterally assign the Officer the time off within the 28-day work period. e. If the number of hours an Officer has in Flex Time is less than the number of hours in the shift that the Officer wants to take off within the 28-day work period, the Officer can exchange an 8-hour shift with a 12-hour shift OR the Officer can use available PTO or accrued compensatory time to achieve a full day off. Page 3 of 4 i. For example, if an Officer attends an 8-hour training on a day not during their shift bid, the Officer could do one of the following: • The Officer could choose another 8-hour shift on their shift bid during the 28-day work period to use the Flex Time to take time off in an hour-for-hour exchange of time off; OR • The Officer could choose a 12-hour shift on their shift bid during the 28-day work period to use their Flex Time and instead work 4 hours of the 12-hour shift; OR • The Officer could choose a 12-hour shift on their shift bid during the 28-day work period to use their Flex Time and use 4 hours of PTO or comp time to take the full 12-hour shift off. 7. When Police Officers attend a training or perform specialty duties for four (4) hours or more, but less than eight (8) hours on a day that is not on the Officer’s shift bid, the Officer will be allowed to complete other trainings or duties as assigned by their supervisor in order to work a full eight (8) or twelve (12) hour day if the work is available. a. The Officer will receive the same number of hours in Flex Time that the Officer must use within the 28-day work period by taking off a different day within the Officer’s shift bid as outlined in Paragraph 6 of this Agreement. 8. When Police Officers attend a training or perform specialty duties for less than four (4) hours on a day that is not on the Officer’s shift bid resulting in the Officer working overtime, the Officer is eligible to accrue compensatory time or receive overtime compensation in accordance with Articles 11.1 and 11.7 of the parties’ collective bargaining agreement. a. Police Officers may still elect to Flex this time off within the 28-day work period in accordance with the process outlined in Paragraph 6 of this Agreement. 9. When Police Officers attend a training with a duration of one full week (defined as 40 hours or more on consecutive work days) or more, the Officer’s regular schedule will be a 40- hour work week during the training period, regardless of whether the hours worked by the Officer during the training are consistent with the Officer’s shift bid. a. An Officer attending a training for one full week or more will not be entitled to additional Flex Time if the hours of the training do not align with the Officer’s shift bid. 10. Nothing in this Agreement is intended by the Employer to waive its right to schedule employees according to the business needs of the organization and the public safety needs of the City. Page 4 of 4 a. Even if an Officer has identified a mutually agreeable date to use Flex Time, the Department retains the right to schedule Officers for the hours required to meet Department needs. b. If the Department requires an Officer to work on a date that the Officer selected and was approved to use Flex Time, the Officer will receive overtime for the hours worked on that day. 11. The Union shall withdraw the ten (10-) outstanding Overtime Grievances with prejudice. 12. This Memorandum of Agreement is based on the unique circumstances of the present matter and shall not constitute a precedent with regard to any future matter between the City and the Union. 13. Nothing in this Agreement is intended to be, nor will it be deemed to be, an admission of liability by the Employer that it has violated any contract, policy, state, federal or local statute or ordinance, administrative regulation or principle of common law, or that it has engaged in any wrongdoing whatsoever. 14. This Agreement shall sunset on December 2024 so that this matter can be re- examined and potentially renewed. If both parties mutually agree this MOA is workable, this Agreement can be continued. 15. This Memorandum of Agreement represents the compete agreement between the parties relative to this matter. IN WITNESS WHEREOF, the parties hereto have caused this Settlement Agreement to be executed this ___ day of ___, 2024. FOR TEAMSTERS LOCAL NO. 320 FOR THE CITY OF CORCORAN Business Agent Vance Rolfzen City Administrator Jason R. Tobin Police Chief Matt Gottschalk Item #Special Duty Assigned to Officer Supervisor Office 1 Business Contacts Lawson Wilcox 2 Medical Equipment (AED)Lawson Ekenberg 3 Booking Room Burns Wilcox 4 Evidence Spellacy/Fadden Wilcox 5 Garage Maintenance Edstrom Ekenberg 6 Alcohol and Tobacco Compliance Olson/Burns Ekenberg 7 Vehicle Forfeiture Ekenberg 8 AWAIR & Employee Right-to-Know Edstrom Ekenberg 9 Predatory Offender Registration System Spellacy Wilcox 10 Speed signs Burns Ekenberg 11 Cell Phones Lawson Ekenberg 12 Child Safety Seats Andersen Wilcox 13 Canvas Ekenberg 14 Benchmark Ekenberg 15 Chaplian Coordinator Wilcox 16 Peer Support Burns Wilcox 17 Code Red Steelman Wilcox 18 Key Box Fadden Ekenberg 19 TEC - Fotokite Lawson Ekenberg 20 Fire extinguisher Edstrom 21 Social Media Ekenberg/Steelman 22 Leads Online Spellacy 23 TLO Spellacy 24 PBT Burns 25 Squad computers Lawson 26 Office maintenance Andersen 27 Watchguard Ekenberg 28 Code Enforcement/Trailer Park Warren/Edstrom 29 CO Alarms Lawson 30 Warrants Edstrom Vehicle 31 Message Trailer Burns 32 Squad Fleet Maintenance Warren/Andersen 33 Specialty Fleet Maintenance Warren 34 New Fleet Acquisition/set-up Ekenberg Groups 35 Embedded Social Worker Liason Wilcox 36 PT Officer Liaison Wilcox 37 Reserve Program Liaison Andersen 38 Traffic Safety Specialist / TZD - Lead Ekenberg 39 TZD Officers Several 40 Contractual Events Warren Ekenberg 41 School/Place of Worship Liasion Andersen 42 Alchohol/Tobacco Serving training Burns/Edstrom Ekenberg Training 43 Hearing and Fit test Edstrom 44 Field Training Sgt Ekenberg 45 Field Training Officer (FTO) Olson/Burns (needs training) 46 Defensive and Control Tacics Instructor Wilcox 47 Training Requests and Assignments Wilcox 48 Rangemaster Wilcox 49 Firearms Instructor Olson/Bohlsen/Wilcox 50 Rifle armor Wilcox 51 DNR Firearm Safety Lead Bohlson 52 DNR Firearm Saftey Instructor Olson/Ekenberg/Andersen 53 Taser instructor Burns/Wilcox 54 Less Leathal Olson/Burns 55 Firearm armorers Olson/Wilcox Events 56 Shop with a Cop Edstrom/Warren Wilcox 57 Toys for Tots Olson Wilcox 58 Night to Unite Andersen Ekenberg 59 Toy and Food Drive A.Burns Ekenberg 60 Truck Safety Lawson/Warren/Steelman Ekenberg 61 Event security liason Spellacy Wilcox Corcoran Police Department Special Duties Master List Exhibit A Page 1 of 2 MEMORANDUM OF AGREEMENT This Memorandum of Agreement is entered into between the City of Corcoran (hereafter “Employer”) and Teamsters Local No. 320 (hereafter “Union”) representing Police Officers (hereafter “Grievant”). WHEREAS, the Employer and the Union are parties to a collective bargaining agreement effective January 1, 2023 through December 31, 2025; and WHEREAS, beginning in approximately March of 2018, the cost of Police Department coverage for the Corcoran Country Daze festival was paid directly by the City of Corcoran; and WHEREAS, Article 11, Overtime Pay, Section 11.8 provides “For non-City sponsored events only, officers and detectives working in the role of even [sic] police officer will receive event pay of seventy-five dollars ($75.00) per hour. City sponsored events shall be compensated as regular working hours or overtime hours as appropriate;” and WHEREAS, the Corcoran Country Daze festival is a unique event that appears to be similar to non-City sponsored events, but is actually sponsored by the City; and WHEREAS, the Employer and the Union desire to clarify the language in Article 11.8 as it relates to Corcoran Country Daze; and NOW, THEREFORE, the parties hereto have agreed as follows: 1.Upon ratification of this Memorandum of Agreement by both parties, Article 11.8 of the collective bargaining agreement will be modified as follows: For non-City sponsored events only, officers and detectives working in the role of event police officer will receive event pay of seventy-five dollars ($75.00) per hour. City sponsored events shall be compensated as regular working hours or overtime hours as appropriate. For purposes of this contract provision, “City sponsored events” are those events in which the City is directly paying the wages of Police Officers for their hours worked at the event. A “non-City sponsored event” is an event in which the City is reimbursed by a third-party for wages paid to Police Officers for their hours worked at the event. The only exception to the above language will be the Corcoran Country Daze event. This event is “City sponsored,” but will nonetheless be compensated at the event pay rate. 2.This Memorandum of Agreement is based on the unique circumstances of the present matter and shall not constitute a precedent with regard to any future matter between the City and the Union. Added Agenda Attachment: 7y2. Page 2 of 2 3. This Memorandum of Agreement represents the compete agreement between the parties relative to this matter. IN WITNESS WHEREOF, the parties hereto have caused this Settlement Agreement to be executed this ___ day of ___, 2024. FOR TEAMSTERS LOCAL NO. 320 FOR THE CITY OF CORCORAN Business Agent Vance Rolfzen City Administrator Jason R. Tobin Police Chief Matt Gottschalk STAFF REPORT Added Agenda Item: 7z. Council Meeting April 25, 2024 Prepared By Jay Tobin, City Administrator Topic Approval of Teamsters Settlement Agreement Action Required Decision Summary Staff has been working with Teamsters Local 320 leadership and our labor attorney to intentionally address emerging concerns over the past year which resulted in a total of 12 grievances. One grievance in particular was related to overtime pay for Corcoran Country Daze. In examining the facts and collaborating toward resolution, staff has worked with our labor attorney to develop a settlement proposal which was accepted by unanimous vote of the Teamsters Local 320. Staff requests that council approve the settlement agreement to resolve the grievance. Financial/Budget Total cost of retro-pay for all impacted is less than $500. Recommendation Staff recommends approving the settlement agreement Council Action 1. Approve Settlement Agreement 2. Deny Settlement Agreement and provide staff direction. Attachments 1.Settlement Agreement – Event Pay (Corcoran Days) Page 1 of 2 SETTLEMENT AGREEMENT This Settlement Agreement is entered into between the City of Corcoran (hereafter “Employer”) and Teamsters Local No. 320 (hereafter “Union”) representing Police Officers (hereafter “Grievant”). WHEREAS, the Employer and the Union are parties to a collective bargaining agreement effective January 1, 2023 through December 31, 2025; and WHEREAS, beginning in approximately March of 2018, the cost of Police Department coverage for the Corcoran Country Daze festival was paid directly by the City of Corcoran; and WHEREAS, Article 11, Overtime Pay, Section 11.8 provides “For non-City sponsored events only, officers and detectives working in the role of even [sic] police officer will receive event pay of seventy-five dollars ($75.00) per hour. City sponsored events shall be compensated as regular working hours or overtime hours as appropriate;” and WHEREAS, the Union filed a grievance on or about September 11, 2023 alleging the Officers that worked Corcoran Country Days in August of 2023 did not receive event pay and should have received Event Pay pursuant to Article 11.8 of the parties agreement; and WHEREAS, the Employer and the Union desire to resolve the grievance and to clarify the language in Article 11.8 as it relates to Corcoran Country Daze; and NOW, THEREFORE, the parties hereto have agreed as follows: 1.All Police Officers covered by the collective bargaining agreement who worked during the Corcoran Country Daze festival from August 11, 2023 through August 12, 2023 will be retroactively compensated for their time at the event pay rate of $75.00 per hour. a.This retroactive compensation will be offset by any wages the Officer(s) have already received for their time worked during the Corcoran Country Daze festival from August 11, 2023 through August 12, 2023 (e.g. an Officer who received $60/hour at that Officer’s overtime rate for hours worked during Corcoran Country Daze, will retroactively receive the additional $15/hour for that time worked). 2.The parties agree to clarify the language in Article 11.8 as it relates to Corcoran Country Daze and as it relates to the definition of “City sponsored events” as outlined in the Memorandum of Agreement attached hereto as Exhibit A. 3.The Union agrees to withdraw with prejudice the grievance filed on or about September 11, 2023 referenced above. 4.This Settlement Agreement is based upon the unique circumstances of the present grievance and shall not constitute a precedent with respect to any other claim, grievance or dispute Added Attachment Item: 7z1. Page 2 of 2 arising between the Employer and the Union or any member of the bargaining unit covered by the collective bargaining agreement between the Employer and the Union. 5. This Settlement Agreement shall not be admissible in any proceedings relating to a claim, grievance or dispute between the City and the Union or any member of the bargaining unit. 6. Nothing in this Agreement is intended to be, nor will it be deemed to be, an admission of liability by the Employer that it has violated any contract, policy, state, federal or local statute or ordinance, administrative regulation or principle of common law, or that it has engaged in any wrongdoing whatsoever. 7. This Settlement Agreement constitutes the full and complete agreement between the parties relating to the grievance filed on or about September 11, 2023. 8. The parties acknowledge that they have read the foregoing Settlement Agreement and by signing below affirm that they fully understand and agree to be bound by its terms and conditions. IN WITNESS WHEREOF, the parties hereto have caused this Settlement Agreement to be executed this ___ day of ___, 2024. FOR TEAMSTERS LOCAL NO. 320 FOR THE CITY OF CORCORAN Business Agent Vance Rolfzen City Administrator Jason R. Tobin Police Chief Matt Gottschalk STAFF REPORT Added Agenda Item: 7aa. Council Meeting April 25, 2024 Prepared By Jay Tobin Topic Pay Equity Report 2023 Resubmit Action Required Decision Summary The Pay Equity Report was not submitted in January as directed by Council. Staff received notification of delinquency and responded immediately to resolve, discovering numerous erroneous errors in the original draft report. Staff worked with Minnesota Office of Management and Budget and Abdo Consultants to resolve the erroneous errors in the January DRAFT report, resulting in a full compliance pass on the 2023 resubmit, with the next report will be due in 2027. The required notice has been posted at City Hall. Financial/Budget The MMB found the City of Corcoran in full compliance, which means no changes in compensation will be required by the State of Minnesota. Council Action Approve the pay equity report as presented. Attachments 1.Compliance Report 2.Job Class Data Entry Verification List 3.Predicted Pay Report 4.Statistical Test Results 5.In Compliance Certificate 6.In Compliance Letter Compliance Report Jurisdiction: Corcoran Report Year: 2024 8200 County Road 116 Case: 2 - 2023 Resubmit (In Compliance) Corcoran, MN 55340 Contact: Jay Tobin Phone: (763) 400-7030 E-Mail: jtobin@corcoranmn.go v The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION Male Classes Female Classes Balanced Classes All Job Classes # Job Classes 14 12 0 26 # Employees 25 12 0 37 Avg. Max Monthly Pay per employee 8013.60 6960.42 7672.03 II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = 85.71429 * Male Classes Female Classes a. # At or above Predicted Pay 8 6 b. # Below Predicted Pay 6 6 c. TOTAL 14 12 d. % Below Predicted Pay (b divided by c = d) 42.86 50.00 *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-test Results Degrees of Freedom (DF) = 35 Value of T = 0.250 a. Avg. diff. in pay from predicted pay for male jobs = 20 b. Avg. diff. in pay from predicted pay for female jobs = 8 III. SALARY RANGE TEST = 94.29 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 4.71 B. Avg. # of years to max salary for female jobs = 5.00 IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A) *(If 20% or less, test result will be 0.00) Page 1 of 1 4/25/2024 2:44:20 PM Added Attachment Item: 7aa1. Page 1 of 1 4/25/2024 2:44:20 PM B. % of female classes receiving ESP = 0.00 A. % of male classes receiving ESP = 0.00 * Job Class Data Entry Verification ListCase: 2023 ResubmitCorcoranLGID: 655Job NbrClass TitleNbrMalesNbrFemalesNon-BinaryClassTypeJobsPointsMin MoSalaryMax Mo Salary Yrs to Max Salary Yrs ofServiceExceptional Service Pay27 Communications Assistant1 0 0 M 176 4216.00 4216.001.00 0.0026 Community Service Officer0 1 0 F 198 4216.00 5144.005.00 0.0025 Accounting Clerk1 0 0 M 206 4724.00 5762.005.00 0.0024 Administrative Assistant0 1 0 F 212 4724.00 5762.005.00 0.0022 Administrative Assistant PW0 1 0 F 213 4724.00 5762.005.00 0.0028 Administrative Assistant ADMIN 0 1 0 F 213 4724.00 5762.005.00 0.0021 Permit Technician0 1 0 F 216 5000.00 6100.005.00 0.0020 Planning Technician1 0 0 M 226 5000.00 6100.005.00 0.0018 Maintenance Worker5 0 0 M 239 5293.00 6457.005.00 0.0019 Accountant0 1 0 F 244 5293.00 6457.005.00 0.0017 Recreation Supervisor0 1 0 F 274 5930.00 7234.005.00 0.0016 Public Safety Administrative M 0 1 0 F 279 5930.00 7234.005.00 0.0015 Public Works Crew Leader1 0 0 M 285 5930.00 7234.005.00 0.0012 Police Officer6 1 0 M 296 6277.00 7658.005.00 0.0014 City Clerk0 1 0 F 298 6277.00 7658.005.00 0.0011 Planner0 1 0 F 311 6277.00 7658.005.00 0.0010 Construction Services Supervis 1 0 0 M 322 6644.00 8105.005.00 0.009 Sergeant2 0 0 M 347 7033.00 8580.005.00 0.008 Public Works Operations Superv 1 0 0 M 349 7033.00 8580.005.00 0.007 Finance Manager0 1 0 F 358 7033.00 8580.005.00 0.006 Public Works Operations Superi 1 0 0 M 407 7880.00 9613.005.00 0.005 Administrative Services Direct0 1 0 F 457 8341.00 10174.005.00 0.004 Deputy Director of Public Safe 1 0 0 M 478 8830.00 10771.005.00 0.003 Public Works Director1 0 0 M 560 9892.00 12067.005.00 0.002 Director Of Public Safety1 0 0 M 570 9892.00 12067.005.00 0.001 City Administrator1 0 0 M 639 10471.0012774.005.00 0.00Job Number Count: 26Page 1 of 14/25/2024 2:44:47 PMAdded Attachment Item: 7aa2. Predicted Pay Report for: CorcoranCase:2023 ResubmitPage 1 of 24/25/2024 2:45:06 PMAdded Attachment Item: 7aa3. Predicted Pay Report for: CorcoranCase:2023 ResubmitJob NbrJob TitleNbrMalesNbrFemalesNon-BinaryTotalNbrJob Type JobPointsMax Mo Salary Predicted Pay Pay Difference27 Communications Assistant1 0 0 1 Male 176 4216.0000 4410.9289 -194.928926 Community Service Officer0 1 0 1 Female 198 5144.0000 5139.0953 4.904725 Accounting Clerk1 0 0 1 Male 206 5762.0000 5403.5347 358.465324 Administrative Assistant0 1 0 1 Female 212 5762.0000 5602.8223 159.177722 Administrative Assistant PW0 1 0 1 Female 213 5762.0000 5635.7814 126.218628 Administrative Assistant ADMIN0 1 0 1 Female 213 5762.0000 5635.7814 126.218621 Permit Technician0 1 0 1 Female 216 6100.0000 5734.6587 365.341320 Planning Technician1 0 0 1 Male 226 6100.0000 6167.6252 -67.625218 Maintenance Worker5 0 0 5 Male 239 6457.0000 6422.6793 34.320719 Accountant0 1 0 1 Female 244 6457.0000 6516.5076 -59.507617 Recreation Supervisor0 1 0 1 Female 274 7234.0000 7179.6024 54.397616 Public Safety Administrative M0 1 0 1 Female 279 7234.0000 7277.8151 -43.815115 Public Works Crew Leader1 0 0 1 Male 285 7234.0000 7401.0385 -167.038512 Police Officer6 1 0 7 Male 296 7658.0000 7625.4717 32.528314 City Clerk0 1 0 1 Female 298 7658.0000 7667.3774 -9.377411 Planner0 1 0 1 Female 311 7658.0000 7906.0017 -248.001710 Construction Services Supervis1 0 0 1 Male 322 8105.0000 8111.6376 -6.63769 Sergeant2 0 0 2 Male 347 8580.0000 8567.0004 12.99968 Public Works Operations Superv1 0 0 1 Male 349 8580.0000 8604.0610 -24.06107 Finance Manager0 1 0 1 Female 358 8580.0000 8769.3425 -189.34256 Public Works Operations Superi1 0 0 1 Male 407 9613.0000 9612.2073 0.79275 Administrative Services Direct0 1 0 1 Female 457 10174.0000 10360.3950 -186.39504 Deputy Director of Public Safe1 0 0 1 Male 478 10771.0000 10732.8000 38.20003 Public Works Director1 0 0 1 Male 560 12067.0000 11897.8316 169.16842 Director Of Public Safety1 0 0 1 Male 570 12067.0000 12117.3057 -50.30571 City Administrator1 0 0 1 Male 639 12774.0000 12767.6326 6.3674Job Number Count: 26Page 2 of 24/25/2024 2:45:06 PM Results of Tests for Pay Equity Compliance Date: April 23, 2024 Jurisdiction: Corcoran ID#: 655 1. Completeness and Accuracy Test [X] Passed. Required information was submitted accurately and on time. [ ] Passed by Exception. Request for Reconsideration approved. 2. Statistical Analysis Test [X] Passed. Jurisdiction had more than three male classes and an underpayment ratio of 80% or more. [ ] Passed. Jurisdiction had at least six male classes, at least one class with a salary range, an underpayment ratio below 80% but a t-test that was not statistically significant. [ ] Passed by Exception. Request to Reconsideration approved 3. Salary Range Test [ ] Passed. Too few classes had an established number of years to move through a salary range. [X] Passed. Salary range test showed a score of 80% or more. [ ] Passed by Exception. Request for Reconsideration approved. 4. Exceptional Service Pay Test [X] Passed. Too few classes received exceptional service pay. [ ] Passed. Exceptional service pay test showed a score of 80% or more. [ ] Passed by Exception. Request for Reconsideration approved. If you have questions or need assistance, please contact Dominique Murray at (651) 259- 3805, or by email: pay.equity@state.mn.us Added Attachment Item: 7aa4. Notice of Pay Equity CompliancePresented toCorcoranFor successfully meeting the requirements of the Local Government Pay Equity Act M.S. 471.991 - 471.999 andMinnesota rules Chapter 3920. This notice is a result of an official review of your 2024 pay equity report byMinnesota Management & Budget.Your cooperation in complying with the local government pay equity requirements is greatly appreciated.April 23, 2024DateJim Schowalter, CommissionerAdded Attachment Item: 7aa5. April 23, 2024 Local Government Official Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Local Government Official: Congratulations! I am very pleased to send you the attached notification of compliance with the Local Government Pay Equity Act. Since the law was passed in 1984, jurisdictions have worked diligently to meet compliance requirements and your work is to be commended. Minnesota Rules Chapter 3920 specifies the procedure and criteria for measuring compliance and your jurisdiction's results are attached. You may find a copy of our “Guide to Understanding Pay Equity Compliance” and other resources on our Local Government Pay Equity webpage at:https://mn.gov/mmb/employee-relations/compensation/laws/local- gov/local-gov-pay-equity/. This notice and results of the compliance review are public information and must be supplied upon request to any interested party. If you have questions or need assistance, please contact Dominique Murray at (651) 259- 3805, or by email: pay.equity@state.mn.us Again, congratulations on your achievement! Sincerely, Dominique Murray Pay Equity Coordinator 400 Centennial Building * 658 Cedar Street * St. Paul, Minnesota 55155 Voice: (651) 201-8000 * Fax: (651) 296-8685 * TTY: 1-800-627-3529 An Equal Opportunity Employer Added Attachment Item: 7aa6. STAFF REPORT Added Agenda Item: 7bb. Council Meeting April 25, 2024 Prepared By Director Matt Gottschalk Topic Police Officer Job Offers Action Required Authorization Summary On December 15, 2023, Council authorized staff to begin a Police Officer hiring process for the vacancy left by Officer Decker’s resignation. The city also has an additional Police Officer position budgeted to start on July 1, 2024. Due to Officer Decker’s departure, the city will have saved 6 months of wages from his vacancy by the time the new officer starts. Thus far, the Police Officer hiring process has identified 2 preferred candidates. Staff is seeking Council authorization to extend conditional and final Police Officer job offers, as appropriate, to the two preferred candidates. One is to fill Officer Decker’s former position and the other is for the position budgeted to start on July 1, 2024. Financial/Budget The first candidate is filling an existing position that has been vacant for approximately 6 months. The second candidate would be filling the position budgeted to start on July 1, 2024. Any wages for a start prior to July 1, 2024, would be covered by the wages saved from the previous vacancy. Options 1.Authorize staff to extend conditional and final job offers as appropriate to the two preferred police officer candidates. Recommendation Authorize staff to extend conditional and final job offers as appropriate to the two preferred police officer candidates. Council Action 1.Authorize staff to extend conditional and final job offers as appropriate to the two preferred police officer candidates. Attachments: None Page 1 of 13 STAFF REPORT Agenda Item: 8a. City Council Meeting April 25, 2024 Prepared By Natalie Davis McKeown Topic Commercial and Industrial District Ordinance Updates (City File No. 23-023) Action Required Direction 60-Day Review Deadline: N/A 1. Request The City Council is asked to provide direction on moving forward with updates to the commercial and industrial district zoning standards. Per the work plan, specific directions should be provided regarding changes to the Rural Commercial and Transitional Rural Commercial districts for a draft to be reviewed with the Planning Commission at a joint work session on May 23, 2024. Additionally, if the Council is ready to provide direction on self-storage uses, any code updates for this topic could also be included in the draft for the joint work session on May 23rd. 2. Background In January 2023, the City Council identified adopting a work plan to update commercial and industrial districts as a 2023 priority. A work plan was initially adopted at the regular City Council meeting on November 20, 2023. The City Council had the first in-depth discussion about this update at a work session on September 14, 2023, based on 15 sets of questions posed by staff to better define the scope of the update for commercial and industrial uses. Council confirmed the following scope for the update as captured by staff: -Consideration of height related transition from residential districts. -Evaluation of architectural standards/window requirement to break up the massing of large facades. -Complete review of each use allowed in commercial, industrial, and mixed-use districts and add use-specific standards where warranted. Specific uses noted: o Parking ramps – should a standard be added to prevent location adjacent to a residential use or district? o Recycling facilities – should these be removed as a potential use? o Lumber yards – should these be removed as a potential use? o Keeping of animals – should this be removed, particularly in the Business Park district? o Urban farming – how can this be allowed? o Should a standard be added related to access on a major road/collector road for high traffic uses, such as warehouses? Page 2 of 13 o Storage uses.  Would like to understand if there is an average crime rate associated with this type of use.  Do we want to remove mini storage as a conditional use?  Are there some areas where the City would be less concerned about allowing mini storage (e.g., allowing storage in industrial districts if the storage user does not have frontage on a major roadway)?  Is there a desire to allow indoor storage facilities? o Retail  Is there room to simplify how different retail uses are handled in each zoning district?  Is there a reason grocery stores are only specifically called out as allowed in the C-2 (Community Commercial) District?  Are there specific retail uses the City is more concerned about that should continue to be called out separately (e.g., liquor stores)? o Should flexibility be provided in applying the impervious surface limit in commercial and industrial districts on a per plat basis rather than per lot? o Should flexibility be provided for commercial and industrial users with shared parking/truck bays to have flexibility applied to internal setbacks to reduce the need for variances? Per the original work plan, the Planning Commission held their initial discussion at their regular meeting on December 5, 2023. Additionally, staff moved forward with an invitational online survey targeted to the business community within Corcoran as well as landowners within areas guided for commercial, industrial, and mixed use. The survey was available through January 2024. In early 2024, the City was made aware of ambiguity in the Code as it relates to historical practice of applying development rights to Rural Commercial subdivisions. This topic was outside of the original scope of this update. The City adopted an interim ordinance as of March 14, 2024, as a way to immediately address the issue. This is now the main priority to address in the next few months. The following revised work plan was adopted by Council on March 28, 2024: 1. Task 1: Evaluate and Clarify Use and/or Assignment of Development Rights Within Rural Commercial (CR) and Transitional Rural Commercial (TCR) Zoning Districts. a. Initial Planning Commission Discussion (April 4, 2024). b. Provide Planning Commission Discussion Summary and Business Community Survey summary to Council for further direction (April 25, 2024). Page 3 of 13 c. First draft of update to handle development rights application within the CR and TCR reviewed at joint work session with City Council and Planning Commission (May 23, 2024). d. Public hearing and Planning Commission Recommendation (June 6, 2024) e. City Council final decision (June 27, 2024) and Council can end the interim ordinance in CR and TCR. 2. Task 2: Evaluate whether the City wants to remove mini-storage and self-storage as a use within the City or add standards to limit where this use is located within the City. Storage moratorium ends October 12, 2024. a. Initial Planning Commission Discussion (April 4, 2024) b. Provide Planning Commission Discussion Summary and Business Community Survey to Council for further direction (April 25, 2024). c. First draft of update to handle storage uses across districts goes to Council. (July 25) d. Planning Commission public hearing and recommendation (August 1, 2024) e. City Council adopts ordinance amendment and lifts moratorium (August 22, 2024) 3. Task 3: Comprehensive review of Commercial and Industrial zoning districts. a. Initial Planning Commission Discussion (April 4, 2024) b. Provide Planning Commission Discussion Summary and Business Community Survey to Council for further direction (April 25, 2024). c. Review of first draft with City Council (October 24, 2024). d. Planning Commission public hearing and recommendation (November 7, 2024) e. City Council adoption (November 25, 2024) It was noted that the above timeline is optimistic to provide built-in space for adjustments to the timeline while still being mindful of the deadline to address two separate moratoriums. Should the City Council have a desire to build in additional engagement opportunities with the Business Community and discussions with the Planning Commission, this will add time to the update. The Planning Commission held their second discussion on the update at their meeting on April 4, 2024. The feedback from this meeting as well as the December 2023 meeting is summarized in this report. Attached to this report is a summary of the findings for the Business Community Survey completed earlier this year. 3. Planning Commission Summary December 3, 2024, Meeting: Page 4 of 13 - Task 2: Self-storage Uses o General desire to remove mini storage as an allowed use. - Task 3: General Update to Commercial and Industrial Districts o Consider allowing flexibility from standards when someone is aiming to honor historic aesthetic of the area. o Consider adopting sustainable practice encouragements in design and business operations. o Provide clarity in the code by removing extraneous verbiage. o Define contractor operations. o The list of uses should either be general or specific. o Where can we allow a butcher shop/meat locker? What standards are needed to make that happen? o Have fewer conditional uses and make things a permitted use where feasible.  Kennels in some districts? o Buffer yard and height transitions seem sufficient to address a transition between adjacent residential neighborhoods and commercial/industrial uses. - Other comments: o Consider economic development policies investing in infrastructure to support commercial business. This could include a credit/program to help businesses make initial infrastructure investment, such as connecting to sewer and water. o Commercial and industrial uses should be clustered for more of a transition to less intense uses. o Appreciation of commercial/industrial development in the following cities:  Stillwater • It was noted Stillwater’s commercial area along the river will be difficult to duplicate as tourism is the main driver to support this area.  Arbor Lakes • Like the shops around the skating rink/community center. • Variety between uses – how can we encourage that/control the flow? • Others noted they weren’t fond of the design intent behind Arbor Lakes  Delano • Area with walking and shops • Community center with fitness  Rogers Page 5 of 13 • Municipal liquor store but may be difficult to compete with Cub and Hy-Vee. o How can we encourage charter schools? o Wants commercial/industrial areas to have design that serve residents without attracting non-residents. o Lighting standards – can we have less lighting? o Market realities are a huge driver as to what businesses will come into a community. Corcoran faces the following challenges: limited direct access to major highways, no rail, commercial uses require “rooftops” for customers and employees, and we do not have a traditional/historic downtown. April 4, 2024, Meeting: - Task 1: Rural Commercial and Transitional Rural Commercial Districts o Consensus was a desire to keep development rights program to apply to Rural Commercial CR and TCR.  The current path with development rights seems reasonable. o Concerned about opening the door to changing the development rights program, particularly treating one rural district differently over another. o Increased intensity/density of commercial uses could dramatically change the rural landscape.  Particularly concerned about dense, small commercial lots and uses abutting Rural Residential (RR) lots.  People intentionally live in the rural area for lower density. Increasing the potential intensity of commercial development makes it feel like commercial development is being expedited and intensified without considering the rural residents.  Recommended more public input and outreach. Would be interested to hear from RR residents, particularly those surrounding the CR area, to understand their thoughts about proposed changes to development rights in the CR. o Concerned about complicating practices, creating unnecessary issues, and unintended/unforeseen impacts of moving forward with this change, particularly on a rushed timeline.  Concerned about unintentionally pushing out agricultural uses and agribusinesses. o Open to seeing if there are other areas it would make sense to be rezoned to CR as part of the 2050 Comprehensive Plan Amendment as a cohesive pattern to allow for input opportunities from residents and adjacent communities.  Would like to coordinate additional areas of future rural commercial development with Greenfield and Medina. o If the City moves away from development rights in the CR: Page 6 of 13  The minimum lot size would need to be considered on a use-by-use basis, and it is difficult to set a minimum size standard with the wide variety of uses within the district. • 2.5 acres may be fair for some uses, such as a gas station, at least theoretically. • Contractors’ operations seem to need a minimum of at least 10 acres. • Some uses may be able to fit on 2.5 acres theoretically but would like to see at least a 5-acre minimum lot size if development rights no longer apply.  Would like to see pretend platting exercises to confirm standards, such as parking, can truly be satisfied for a variety of uses.  Not a lot of thoughts on changing setback or impervious surface limit standards.  Should additional land be requested to be rezoned to CR, it will be vital for development to have access to county roads or major collectors. o Why is agriculture not a permitted use in the TCR? - Task 2: Self-storage Uses o General consensus is to not allow new facilities at this time.  Concerned with the lack of employment opportunity.  Believe we already have enough. • What happens when the market reaches a saturation point? • How easy is it to convert these to another use once it is no longer profitable?  Would like to see a variety of businesses.  Discussion of potential public safety concerns: • Public safety confirmed with staff the following: o Can be used to store stolen items. o Can be used as make-shift residences. o History of unpermitted/unsafe improvements made to units. o If the use is continued:  Makes sense to limit customer parking.  Would not like to see this near the “downtown” area.  More buffering discussed, but also noted more buffering could negatively impact public safety. - Task 3: General Commercial and Industrial District Update o Would like to continue to review the table of uses for commercial and industrial districts over a series of meetings. Page 7 of 13 o Would like to understand the common theme of businesses allowed in each district in order to understand how it can be simplified. o There is definitely room for simplification in the table of uses. o Would like the update to make it easier to understand, administer, and provide a user-friendly experience. The process should be simplified where possible. o Keeping of animals – okay with not eliminating this as a use as they do not want to discourage creative restaurant/business ideas with a live animal component, such as a restaurant with an on-site hatchery. o Can we move towards a form-based code?  It was explained that a true form-based code doesn’t talk about uses and gives up discretionary review with Planning Commission and City Council. These types of codes are considered business friendly.  Hybrid code is an option – use of graphics to help interpret the code with a use table. o Desire to eliminate needs for variances and conditional use permits as much as possible. o In support of the height transition when commercial/industrial districts abut residential neighborhoods, particularly for industrial and business park districts. o Additional regulations that break up the mass of a building could be required. Okay with requiring more windows on the first level, but also okay with other architectural features as well, such as different materials, indentations within the façade, etc. o Open to calculating impervious surface on a plat basis instead of on a lot basis. o Open to considering a shared parking lot setback standard within commercial/industrial districts. 4. Business Community Survey A formal report providing a summary of the findings from the Business Community Survey is attached to this report for the Council’s consideration. 5. Task 1: CR and TCR Update Options Staff believes the Council has the following options to address development rights within the CR and TCR district: 1. Continue to apply development rights to these districts. o Have it verified in the zoning district standards that development rights apply to commercial subdivisions. Page 8 of 13 2. Move away with development rights and set a commercial density limit of 1 unit in 10 acres or 1 unit in 5 acres. This would act similar to the development rights in terms of allowing a 2.5-acre minimum lot size when it makes sense. The City would calculate density on a plat basis without considering previous use of development rights as they would no longer be tracked for properties within this district. a. A commercial density limit would be established in district standards. b. Development rights verbiage in the zoning ordinance must be clarified so that it is clear they are not applied in this district. c. The development rights map must be updated to remove the development rights on properties zoned as CR. d. Staff believes TCR properties should retain development rights on the map until officially rezoned as CR so there is historical data as to how many development rights remained should a portion of the property end up zoned as Rural Residential (RR). i. Under this scenario, the City will need to clarify how development rights are determined should the City consider to later rezone a property from CR to RR. ii. The City will also need to clarify how development rights are calculated if a portion of the property is developed as RR. 3. Move away from development rights and establish a minimum lot size of 10 acres. This would accomplish a similar goal of the development rights program, but it would not provide flexibility in lot size for uses that may not require 10 acres. a. Development rights verbiage in the zoning ordinance must be clarified so that it is clear they are not applied in this district. b. The development rights map must be updated to remove the development rights on properties zoned as CR. c. Staff believes TCR properties should retain development rights on the map until officially rezoned as CR so there is historical data as to how many development rights remained should a portion of the property end up zoned as Rural Residential (RR). i. Under this scenario, the City will need to clarify how development rights are determined should the City consider to later rezone a property from CR to RR. ii. The City will also need to clarify how development rights are calculated if a portion of the property is developed as RR. 4. Move away from development rights and establish a minimum lot size of 5 acres. This would allow for rural commercial development at twice the allowed density/intensity since the establishment of the development rights program. The Page 9 of 13 minimum lot size of 5 acres may provide less flexibility than the current program, but more flexibility than a 10-acre minimum lot size. a. Updates would be similar as outlined in option 3 above. 5. Move way from development rights and affirm a minimum lot size of 2.5 acres. This would allow for rural commercial development up to 4x the density/intensity allowed since the establishment of the development rights program. The small lot size will be beneficial for uses that may not need a larger lot size. a. If this option proceeds, the City may want to consider caveating the minimum lot size with a “buildable acres” requirement and definition. This was historically a requirement and can be difficult to require on plats for speculative development as it essentially requires full site design at the time of the plat. b. The update process would be similar as to what is outlined in option 3. 6. Move away from development rights, affirm a minimum lot size of 2.5 acres for permitted uses, and identify a minimum lot size for conditional uses that regularly require a larger lot size. a. It would make sense to review permitted uses and the City’s experience with these uses to determine if 2.5 acres can typically accommodate operations. Uses that have not been successful on 2.5 acres may need to become a conditional use. b. The City would need to review all conditional uses in the CR and establish a minimum lot size as needed. c. The City may still want to consider a “buildable acres” requirement. d. The rest of the update would follow the process outlined in option 3. At this point, staff do not believe the structure setbacks and impervious surface limit standards need to be changed regardless of the option selected by City Council. These standards are in line with that of other rural commercial districts in the metro. However, is the Council interested in considering how to apply parking lot setbacks in the case of a shared parking lot within the CR? Additionally, staff believe it makes sense to update TCR to add agriculture as a permitted use at the same time as the updates to the CR. If the Council chooses to move away from development rights in the CR, there should be some direction provided to staff on whether there is a desire for other areas outside of the MUSA to be rezoned to CR. This will help staff provide guidance to property owners, some of whom regularly check in to see if there have been changes to the development rights program, on the likelihood of whether their property could also be rezoned to CR. While staff would continue to highly recommend and encourage a concept plan before a formal application in this instance, clear direction from Council will enable staff to provide clear direction to property owners before they spend time and money on a concept plan. Page 10 of 13 6. Staff Recommendation on Task 1 Staff recommends continuing the use of development rights in the CR as this strategy allows for a flexible and balanced approach to commercial and industrial development that is compatible with the surrounding RR district. Additionally, it is ideal to apply development rights consistently outside of the Metropolitan Urban Service Area to ensure property owners are treated fairly and similarly as much as possible. Staff continues to be concerned with consolidated, small-lot commercial/industrial development in the rural area of town as smaller lots have challenges accommodating the protection of two septic sites, stormwater requirements, long-term parking needs, and business expansion needs. Staff completed research on how rural commercial areas are treated in other communities. Staff looked at 10 cities: Greenfield, Medina, Independence, Rogers, Minnetrista, Forest Lake, Watertown, Hugo, Afton, and East Bethel. Four of these more rural communities notably do not currently have a commercial/industrial district outside of the area to be served by municipal sewer and water: Greenfield, Rogers, Minnetrista, and Watertown. The table below summarizes how the other cities handle minimum lot sizes. City Minimum Lot Size Caveats and Notes Medina 20 Acres Currently, rural commercial is considered a holding zone, so the minimum lot size is 20 acres until municipal sewer and water is available. It is noted that scale of development is limited to protect water resources and allow for denser development when municipal services can serve the area. An old rural commercial district still within Medina’s Zoning Ordinance required a minimum lot size of 5 acres of contiguous soils suitable for standard individual sewage disposal system. Independence 2.5 Acres Must be buildable acres defined as “land that is not classified as floodplain or wetland, that is contiguous and not separated by streams, wetlands, slopes in excess of 10%, or other physical impediments.” Forest Lake 10 Acres Lots without municipal sewer and water require 10 acres Hugo 2.5 Acres Maximum sewage disposal requirement (3 residential equivalencies or less) Afton 5 Acres East Bethel 10 Acres Lots without municipal sewer and water require 10 acres Page 11 of 13 Corcoran’s CR district has the following purpose statement: This district is the existing Burschville area located at the intersection of County Road 19 and County Road 10. The intent of this district is to provide a mix of neighborhood commercial uses and rural industrial, such as contractor’s yards and similar uses that do not require municipal water or sanitary sewer services. Municipal water will not be provided in this area. This helps explain why there is a wide variety of uses allowed in this district including retail, daycare, and offices that are in line with the “neighborhood commercial” district as well as contractor’s operations, lumber yards, and auto repair more consistent with the “industrial” district. This district intentionally provides a location for contractor’s operations as well as other uses that rely on exterior storage which are uses that are limited or excluded in other commercial and industrial areas in the City. A majority of the businesses speaking to City staff about locating in this area continue to be contractors looking for land in excess of 10 acres. A minimum lot size of 10 acres (if not more) would make sense for these uses. However, a 10-acre minimum lot size may not make sense for a daycare. A 5-acre site may not make sense for a new company with minimal building needs, but staff has seen first-hand that even rural daycares on less than 5- acres can struggle accommodating long-term parking needs, stormwater, and septic sites. The development rights program actually provides the most flexibility by allowing for some smaller sites to be developed for less space intensive uses with this being offset by larger lots that better accommodate the long-term success of many of the uses in the CR district. Existing businesses that have outgrown their space tend to ask for leniency in the City’s standards. In the last three years, this has been handled through zoning ordinance amendments with intentionally limiting the scope of application or variances (recent examples include parking stall requirements, parking setbacks, fire lane aisle widths, etc.). While finding a middle ground is always desirable, regularly relying on these tools to accommodate businesses with limited land is not a best practice in order to ensure businesses within the same district are treated fairly and consistently. This can put staff and elected officials in a difficult position to approve a development plan that does not meet City standards in order to work with an existing business. Additionally, being flexible with one business can alienate other businesses that are held to a higher standard for a similar use in the same district. The lack of the ability to expand within the City’s existing industrial downtown area is an ongoing issue that results in zoning code violations each year. It is important to consider the practical disadvantages of consolidated small commercial/industrial lots when evaluating dimensional and district standards for developments going forward. Staff is concerned it is short sighted to open the door for the CR area to largely develop by-right at 2.5 acres. While the City cannot reasonably account for all business Page 12 of 13 expansion needs, business retention is a key strategy to ensuring a healthy, balanced tax base for the City. To the extent possible, the City has an interest in setting the stage for the long-term success of businesses that choose to locate within Corcoran, which means growth of businesses should be anticipated and encouraged. The development rights program ensures a variety of lot sizes to appeal to different businesses as well as larger lot sizes that allow for business owners to continue to grow and invest in their property while retaining their existing employee talent pool and customer base. 7. City Council Options on Task 2: Self-Storage Uses The Council has the following options for handling self-storage uses throughout the City: - Remove as a conditional use in all applicable districts. - Remove as a conditional use in some districts. - Consider additional standards to add in the review of the use. o Examples:  Cannot be located off a main thruway. • This would arguably keep major thruways open to uses that offer more employment opportunities.  Some cities don’t allow for drive-up units and instead only allow indoor storage units as a primary or an accessory use. • The idea behind this is to recognize that there is a market for additional storage space while theoretically limiting the footprint required for such uses. - Make no changes at this time. Staff sees the pros and cons to all of the above options. As has been stated in previous staff reports, self-storage is a great tax base, but provides limited employment opportunities. It is also true that the City has seen several self-storage projects in recent years and has limited industrial space that would ideally be utilized by a variety of businesses that provide a variety of jobs. One of the things Council wanted to understand was any crime data available on this use. There is not a great deal of data on the public safety concerns of self-storage uses. There are some resources that state theft at these units can occur. In speaking with our Police Department, they agreed this can occur in addition to storage units being utilized to store stolen goods. However, there is not data available to suggest this is occurring in Corcoran currently. Public safety has been called out to storage facilities when people utilized these units in a way that they shouldn’t be, including as a make-shift residence and unpermitted building improvements that failed. If Council is ready to provide direction on this topic, staff will work to include a draft of any code amendments at the joint work session with the Planning Commission on May 23, 2024. If Council is not ready to make a decision, it would be helpful for Council to provide staff with direction on what additional information is needed to finalize a Page 13 of 13 decision in the coming months. The work plan identifies the goal of a first draft for any changes on this topic by the end of July. 8. Update on Task 3: General Commercial and Industrial Update The Planning Commission would like to continue discussion on the overall update for commercial and industrial district standards. At this time, it would be helpful for the Council to provide staff with any feedback to bring back to the Planning Commission on the discussion shared so far. If time allows, task 3 can also be discussed further with the Planning Commission directly during the joint work session scheduled for May 23, 2024. 9. Additional Community Outreach As noted in the attached Business Community Survey findings summary, there were a number of survey participants interested in additional engagement opportunities such as an open house with Council and staff, a one-time panel discussion with Council, and/or a temporary taskforce. Is the Council interested in adding one or more of these options into the work plan for this update? If so, please note this will have an impact on the anticipated timeline. The Council should clarify the type of engagement desired, and if engagement is desired prior to proceeding with task 1 or limited to task 2 and/or 3. Additionally, the Planning Commission also expressed a desire for additional community input from residents on the proposed updates, including the changes to the development rights program application in the CR. Does the Council want there to be a survey sent out to the larger community? This could also be more localized to the portion of the RR district that is within so many feet of the CR district. However, the development rights program does apply to the rural area at large. Again, adding a survey would likely add some additional time to the approval process for task 1. 10. Next Steps Depending on the direction provided by Council, staff plans to use the feedback provided from this discussion to draft an ordinance update that addresses task 1 and possibly task 2. This will be reviewed at the joint work session with the Planning Commission on May 23, 2024. Attachments: 1. Business Community Survey Findings City of Corcoran Business Community Survey Findings 1. Background The City Council identified updating the district standards for commercial and industrial districts as a priority in 2023 and 2024. Staff was directed to invite business owners and affected property owners to participate in a survey. The survey aimed to develop a baseline to understand why business owners chose to locate in Corcoran, whether property owners intend to develop/expand in the near future, current priorities and concerns of the affected community, initial feedback on City driven updates to these districts, as well as gauge interest on additional participation opportunities. 2. Approach A total of 97 parties were mailed an invitation at the end of December 2023 to participate in an online survey that was open through the end of January 2024. Invitations were mailed to all known businesses in the City (both the underlying property owner and any known tenants) as well as property owners of land guided for commercial, industrial, and mixed-use. Business owners of home occupations were not included in this survey as these businesses are located in residential districts and the proposed update is specific to commercial, industrial, and mixed-use districts. A total of 23 responses were received. This is a response rate of 23.7%. An average survey response rate typically ranges between 20-30%. A copy of the questions and responses are attached to this report (identifying information was removed from the responses). 3. Results The following report is a summary of the responses received and analyzed in the survey. The analysis discusses common themes that emerged within questions. For something to be considered a theme, at least three different responses had to state something similar. The specific responses can be found in the raw data of the responses table attached to this report (all identifying information was removed including names, email addresses, and addresses). Background on Participants A majority of the responses were from existing business owners within the community. However, a quarter of the feedback collected was from landowners who live in Corcoran that may develop in 6 17 Who Responded? Resident Landowner Business Owners the future. There was one business owner who also lived in Corcoran that participated in the survey. All other business owners did not currently live in Corcoran. Of the business respondents that participated in the survey, a majority of the businesses were in either the retail or service industry. A large majority of the business respondents have been working within their respective industry for 20 or more years, and a large majority of business owners have been located within Corcoran for 20 or more years. Of those who participated in the survey, only one business owner rented their space. The rest of the participating business owners owned their business location. Business Needs Business owners were asked why they chose to locate in Corcoran. The main common theme that arose from the responses was that the location of Corcoran was seen as favorable. The City’s proximity to the Twin Cities is seen as convenient with one person noting access to Highway 55 played a role in their decision. Additionally, some business owners found the location desirable due to existing ties to the community or a previous business location within the area. The survey asked business owners to identify their biggest concern. The predominate concern in the responses was finances and taxes. Other themes included concerns about the ability to expand and regulations. In the next 5 years, participating businesses expected their space needs would 0 1 2 3 4 5 6 Manufacturing Service Construction Retail Agriculture Wholesale and Internet Sales Development Utility Industry 0 2 4 6 8 10 12 14 Less than 1 year 1-5 years 5-10 years 10-20 years 20+ years Years Business Located Within Corcoran 0 2 4 6 8 10 12 14 16 Less than 1 year 1-5 years 5-10 years 10-20 years 20+ years Years Within Industry either stay the same or expand. None of the business owners who participated expected to downsize their business space in the foreseeable future. Development Process A little less than half (47%) of the survey participants anticipate developing or redeveloping their land in the next 5 years (four respondents did not feel this question was applicable to them). Of those who said they plan to develop/redevelop in the next 5 years, 6 of those parties indicated they previously spoke with City staff about development options on their property. 0 1 2 3 4 5 6 7 8 9 10 Expand Remain The Same Down-size Anticipated Change in Business Space Needs 8 11 Landowners Anticipating to Develop/Redevelop in Next 5 Years Yes No A total of 14 survey respondents stated they were familiar with the City’s planning process. Participants were asked to rate their experience on a scale of 1 (poor) to 5 (excellent). Roughly 36% of participants rated the planning process at a 3. A majority of participants rated their experience at a 2 or 3. Thirteen participants indicated they had experience with the City’s building permit process. Participants were asked to rate their experience on a scale of 1 (poor) to 5 (excellent). Roughly 31% of respondents rated their experience with the building permit process at a 3. Commercial and Industrial Regulations 0 1 2 3 4 5 6 1 2 3 4 5 No Answer Rated Experience With Planning Process Scale of 1 (poor) to 5 (excellent) 0 1 2 3 4 1 2 3 4 5 No Answer Rated Experience with Corcoran's Building Permit Process Scale of 1 (poor) to 5 (excellent) Survey participants were asked what regulations they felt were most important for business districts to include. The common themes from the responses include noise restrictions, off-site parking minimums, exterior storage allowance, flexible or less regulations, and screening. The survey asked what existing regulations are found most cumbersome. The common themes found from the responses include architectural requirements, impervious surface coverage limits, signage limitations, and landscaping. When asked what changes or improvements they would recommend, themes that emerged include a desire for the City to become more flexible and business friendly while streamlining the approval process. It was explained in the survey that the City Council is considering implementing a 100’ setback for commercial/industrial buildings taller than 35’ when adjacent to a residential area. Nearly 22% of the participants agreed with the change. Others had concerns, disagreed with the change, or did not have an opinion. Participation Interest Participants were asked if and how they would be interested in further participating in the anticipated code updates for commercial and industrial uses. Options included the following: - Not interested in participating further. - Emailed agenda packets when the topic will be discussed at a meeting. - Open house with City Council and City staff. - One-time panel with City Council. - Temporary task force that would likely meet at least twice. Participants were allowed to choose more than one of the above options. Nearly all respondents wanted to be informed via emailed agenda packets as the update continues, and this has been implemented as of the April 4, 2024, Planning Commission packet. A majority of participants are interested in an open house to discuss changes with the City Council and City staff in an informal environment. Four respondents were open to participating on a panel made up of business 0 1 2 3 4 5 6 7 8 9 No opinion Agree Concerned Disagree Feedback on 100' Setback for Buildings Taller Than 35' and Adjacent to Residential community members to have a dialog with City Council. Additionally, six participants would be open to participating on a temporary task force. Additional Feedback Finally, the survey asked if there was any additional constructive feedback participants would like to share with the City Council as the City works through this update. The major theme that emerged from these responses is a desire for the City to be willing to work with business owners. Attachments 1. Survey Questions 2. Survey Responses (Identifying Information Removed) 0 2 4 6 8 10 12 14 16 I am not interested in participating further Email me packets Open house with City Council One-time panel with City Council Temporary Task Force Participation Preference Timestamp Are you a resident of Corcoran? Do you own or operate a business in Corcoran? Which of the following best describes the ownership of your business? Which of the following best describes the industry of your business? How long have you been in your industry? How long have you been operating your business in Corcoran? Why did you choose to locate your business in Corcoran? What is your biggest concern as a business owner? How do you anticipate your business space needs changing in the next 5 years? Do you own or rent your business location in Corcoran? Is your land currently developed? Are you looking to develop or re- develop your land in the next 5 years? Have you or a representative on your behalf spoken with City staff about options for developing your land? Do you have experience with the City's Planning process? Please rate your experience with the Planning process. 2024/01/02 3:01:02 PM EST No Yes Veteran-owned Manufacturing 20+ years 20+ years Available land and advantageous building codes/tax treatment Related to the city, it's whether expansion here is economically feasible. I am looking to expand our existing business.Own Yes Yes Yes Yes 2 2024/01/02 9:23:16 PM EST No Yes Husband/ wife. Service 20+ years 20+ years We wanted to stay close to our original home based business. #1. My taxes are way too high. #2. Would like to have improvement codes enforced equally! My business space needs will likely remain the same.Own N/A N/A N/A Yes 3 2024/01/03 7:24:21 AM EST No Yes Privately owned Construction 20+ years 20+ years Good location Regulations I am looking to expand our existing business.Own Yes No No No 2024/01/03 10:19:58 AM EST No Yes Male-owned Service 20+ years 10 - 20 years To relocate shop closer into the metro area.Getting invoices paid. My business space needs will likely remain the same.Own Yes Yes No No 2024/01/03 8:50:13 PM EST No Yes Female-owned Retail, Service and Agriculture 20+ years 20+ years There was enough land available, close to the Cities, where I could have outdoor storage and indoor offices Financial solvency My business space needs will likely remain the same.Own Yes No No Yes 3 2024/01/03 9:08:49 PM EST No Yes Regular Construction 5 - 10 years 20+ years My dad operated out of his house in Corcoran so it made sense Profrs My business space needs will likely remain the same.Own No Yes Yes No Timestamp Are you a resident of Corcoran? Do you own or operate a business in Corcoran? Which of the following best describes the ownership of your business? Which of the following best describes the industry of your business? How long have you been in your industry? How long have you been operating your business in Corcoran? Why did you choose to locate your business in Corcoran? What is your biggest concern as a business owner? How do you anticipate your business space needs changing in the next 5 years? Do you own or rent your business location in Corcoran? Is your land currently developed? Are you looking to develop or re- develop your land in the next 5 years? Have you or a representative on your behalf spoken with City staff about options for developing your land? Do you have experience with the City's Planning process? Please rate your experience with the Planning process. 2024/01/04 11:40:24 AM EST No Yes None of the aboveConstruction 20+ years 1 - 5 years Convenience to previous location Regulation I am looking to expand our existing business.Own Yes Yes Yes Yes 4 2024/01/04 1:14:53 PM EST Yes No No No No Yes 3 2024/01/04 4:09:43 PM EST No Yes Small business Wholesale and internet sales 20+ years 20+ years Convenient location Inability to grow at our present location. I am looking to expand our existing business.Own Yes No No Yes 2024/01/04 4:36:07 PM EST Yes No Yes No No No 2024/01/04 6:30:27 PM EST Yes No Yes No No No 2024/01/04 9:56:04 PM EST No Yes LLC Development 20+ years 20+ years Location Planning and development in Corcoran I am looking to expand our existing business.Own No Yes Yes Yes 1 2024/01/07 2:49:41 PM EST Yes No N/A N/A No No 2024/01/07 6:09:24 PM EST Yes No Yes Yes No Yes 2 Timestamp Are you a resident of Corcoran? Do you own or operate a business in Corcoran? Which of the following best describes the ownership of your business? Which of the following best describes the industry of your business? How long have you been in your industry? How long have you been operating your business in Corcoran? Why did you choose to locate your business in Corcoran? What is your biggest concern as a business owner? How do you anticipate your business space needs changing in the next 5 years? Do you own or rent your business location in Corcoran? Is your land currently developed? Are you looking to develop or re- develop your land in the next 5 years? Have you or a representative on your behalf spoken with City staff about options for developing your land? Do you have experience with the City's Planning process? Please rate your experience with the Planning process. 2024/01/08 11:35:50 AM EST Yes Yes owner Service 20+ years 20+ years we moved from Hamel and wanted to stay in the area Finding qualified help and the the unneeded expenses incurred with our building expansion My business space needs will likely remain the same.Own Yes No No Yes 3 2024/01/08 2:20:11 PM EST No Yes Veteran-owned Service 20+ years 20+ years I found a good place Taxes My business space needs will likely remain the same.Rent No 2024/01/08 2:54:17 PM EST No Yes Couple owned Retail 20+ years 20+ years Purchased an existing business Keeping up with ongoing maintenance and changing requirements and regulations. My business space needs will likely remain the same.Own Yes No No No 2024/01/09 4:20:42 PM EST No Yes S corp Retail 20+ years 20+ years It was business friendly. How expensive it is for new business’ to come to Corcoran. I am looking to expand to a new location.Own Yes No No Yes 1 2024/01/14 9:48:03 AM EST Yes No Yes No No No 2024/01/15 10:47:08 AM EST No Yes Management Utilty 20+ years 20+ years Service territory Set structure when operating My business space needs will likely remain the same.Own Yes N/A No Yes 2 2024/01/18 9:04:54 AM EST No Yes Na Re 20+ years 5 - 10 years Access to hwy 55 and visibility. Pro business Limitations on development. I am looking to expand to a new location.Own No Yes Yes Yes 2 Timestamp Are you a resident of Corcoran? Do you own or operate a business in Corcoran? Which of the following best describes the ownership of your business? Which of the following best describes the industry of your business? How long have you been in your industry? How long have you been operating your business in Corcoran? Why did you choose to locate your business in Corcoran? What is your biggest concern as a business owner? How do you anticipate your business space needs changing in the next 5 years? Do you own or rent your business location in Corcoran? Is your land currently developed? Are you looking to develop or re- develop your land in the next 5 years? Have you or a representative on your behalf spoken with City staff about options for developing your land? Do you have experience with the City's Planning process? Please rate your experience with the Planning process. 2024/01/18 2:31:48 PM EST No Yes Female- owned;My wife and I own it Retail 5 - 10 years Less than 1 year It's a established business for over 20 years. Trying to increase business, increased expenses, taxes, no snow I am looking to expand our existing business.Own Yes Yes Yes Yes 1 2024/01/18 3:18:15 PM EST No Yes Family Owned Retail 20+ years 10 - 20 years The location serves Hennepin County No City Sewer and Water I am looking to expand our existing business.Own Yes No No Yes 3 Do you have experience with obtaining a building permit with the City? Please rate your experience with obtaining a building permit with the City. What regulations do you think are important for business districts to include? What existing regulation do you find most cumbersome when looking to develop your land and/or grow your business? What changes or improvements do you recommend to either the Planning process or zoning regulations for businesses? The City Council is re- evaluating district standards, including allowed uses, for land guided as commercial, industrial, and mixed-use. How involved would you like to be in the process? (Check all that apply) The City Council is considering implementing a minimum setback of 100' for commercial or industrial buildings more than 35' tall when adjacent to a residential district. What are your thoughts on this change? What additional constructive feedback would you like to provide for the City Council's consideration in updating regulations as they pertain to commercial, industrial, and mixed-use zoning standards? No For us to grow here, we need more flexible requirements. The combination of parking minimums, setback requirements, materials allowed, etc have deterred us from pursuing available options.Architectural requirements Remove the red tape. Expansion has to be economically viable. Please email me the City Council agenda for meetings when this update will be discussed.;I am interested in attending an open house with the City Council and City staff to understand the proposed changes.;I am interested in participating in a one-time panel discussion with the City Council.;I am interested in participating in a task force that would meet at least twice to provide input.. Doesn't affect me. I don't have an opinion on that. Business owners have alternatives to expanding/improving in Corcoran. Let's work together to see if we can meet both our interests. No NOISE RESTRICTIONS; Very important; Parking on the streets. Too much parking on the street! Exterior storage and screening is important. Keeping the city nice looking is important. Why I had to screen my parking lot and other auto shops have not? Why I had to put curb and gutter in and my neighbor did not have to. I can continue. Keep your rules even and across the board with everybody upgrading! I am interested in participating in a task force that would meet at least twice to provide input..I would agree. Make every business go through the same process; Getting a conditional use permit before opening your business or get fined heavily or shut down; Hours of operation, not running your business with doors wide open all night long. Noise concerns! Make all businesses follow the same land use and operation. Making it equal; if you are going to make one person follow rules; make everyone follow rules. Yes 2 Exterior storage Architectural requirements Not sure Please email me the City Council agenda for meetings when this update will be discussed.;I am interested in attending an open house with the City Council and City staff to understand the proposed changes.None No all of the above Don't really know. To be known as a business friendly community. Please email me the City Council agenda for meetings when this update will be discussed. As long as this would not be retro-active and we don't have to tear down and move existing structures, then a 100' setback might be great if businesses have enough land. It must be very challenging to have the volume and rate of growth that Corcoran has been experiencing. My constructive feedback would be to try to keep things simple if possible. Yes 3 Sufficient green spaces Signage limitations More alignment with the rural flavor of our small city. This includes but is not limited to allowing bees, chickens or other small livestock and burning if enough acreage exists. I am interested in attending an open house with the City Council and City staff to understand the proposed changes. That is pretty significant. I would expect to pay less in taxes for a 100' set back. That sounds controlling. To honor, support and understand the challenges and need of the businesses that have been in Corcoran for years. Yes None Impervious surface coverage limit None Please email me the City Council agenda for meetings when this update will be discussed.I think it's wrong Leave people alone Do you have experience with obtaining a building permit with the City? Please rate your experience with obtaining a building permit with the City. What regulations do you think are important for business districts to include? What existing regulation do you find most cumbersome when looking to develop your land and/or grow your business? What changes or improvements do you recommend to either the Planning process or zoning regulations for businesses? The City Council is re- evaluating district standards, including allowed uses, for land guided as commercial, industrial, and mixed-use. How involved would you like to be in the process? (Check all that apply) The City Council is considering implementing a minimum setback of 100' for commercial or industrial buildings more than 35' tall when adjacent to a residential district. What are your thoughts on this change? What additional constructive feedback would you like to provide for the City Council's consideration in updating regulations as they pertain to commercial, industrial, and mixed-use zoning standards? Yes 4 No opinion Landscaping requirements No opinion Please email me the City Council agenda for meetings when this update will be discussed.No opinion None at this time Yes 5 Noise restricted to business hours Setbacks Keep the place of business neat and clean, and have enough parking Please email me the City Council agenda for meetings when this update will be discussed.;I am interested in attending an open house with the City Council and City staff to understand the proposed changes. That sounds reasonable. (But hopefully could be negotiable) Hopefully it could all work out so that the small start up businesses can start up at home and grow their businesses, ie. lawn mowing, mechanics, machine shop, cabinets, etc. Yes NA Impervious surface coverage limit Listen and heed business leaders. Please email me the City Council agenda for meetings when this update will be discussed.;I am interested in attending an open house with the City Council and City staff to understand the proposed changes. I don't believe that this is constructive. No Exterior storage, out buildings, noise restrictions, parking NA Residential neighbor considerations Please email me the City Council agenda for meetings when this update will be discussed.;I am interested in attending an open house with the City Council and City staff to understand the proposed changes.NA There are existing and new residential homes in the area. Please consider this when updating regulations. No Walkability, public transit access, ADA compliance N/A Include experts from various communities, including lower income and communities of color to ensure equity is designed in from the beginning. Please email me the City Council agenda for meetings when this update will be discussed. Need to make sure that extra setback area is also used and doesn't just become empty space Yes 1 Density Landscaping requirements New planing staff I am not interested in partcipating further.;Please email me the City Council agenda for meetings when this update will be discussed.;I am interested in attending an open house with the City Council and City staff to understand the proposed changes.;I am interested in participating in a one-time panel discussion with the City Council.;I am interested in participating in a task force that would meet at least twice to provide input..Ok Landscaping too stringent No Noise Not sure None Please email me the City Council agenda for meetings when this update will be discussed.Yes Not sure No Undecided NA Undecided I am interested in attending an open house with the City Council and City staff to understand the proposed changes.Good plan None Do you have experience with obtaining a building permit with the City? Please rate your experience with obtaining a building permit with the City. What regulations do you think are important for business districts to include? What existing regulation do you find most cumbersome when looking to develop your land and/or grow your business? What changes or improvements do you recommend to either the Planning process or zoning regulations for businesses? The City Council is re- evaluating district standards, including allowed uses, for land guided as commercial, industrial, and mixed-use. How involved would you like to be in the process? (Check all that apply) The City Council is considering implementing a minimum setback of 100' for commercial or industrial buildings more than 35' tall when adjacent to a residential district. What are your thoughts on this change? What additional constructive feedback would you like to provide for the City Council's consideration in updating regulations as they pertain to commercial, industrial, and mixed-use zoning standards? Yes 3 the problem is not what's important, it's what the city considered important Exterior storage limitations relax the ordinance on storage, we are in an industrial park, outside storage should be allowed with out all the screening and pavement requirements I am interested in attending an open house with the City Council and City staff to understand the proposed changes.have no opinion prior to starting our expansion project we were in the process of replacing aprons and doing the parking lot paving the we knew would be required. We were stopped and told we would need a permit from the elm creek watershed district to do this. the rules from the elm creek watershed district spiffily say rehabilitation of existing apron or driveway does not require a permit as it doesn't disturb the sub soils. this stoppage resulted in an increase cost of $30,000. I'd like to be reimbursed for this cost. No Storage Architectural requirements ? I am not interested in partcipating further.? No Parking and lighting concerns, maintaining appearance of properties. Determining land use acceptibility Better response times from the city and clearcut answers to questions and concerns I am interested in attending an open house with the City Council and City staff to understand the proposed changes.Sounds reasonable Yes 3 Landscaping and set backs All of the above Be more realistic and practical when working with business’. Please email me the City Council agenda for meetings when this update will be discussed. Would like to know the reason why? 100 feet takes up a lot of useable land Does updating regulations to the above zones help in getting new businesses? If so please explain how. No N/a N/a N/a Please email me the City Council agenda for meetings when this update will be discussed.N/a N/a Yes 2 Screening, pre route planning General staff approval, committee non agree Definitions of requirements, common between staff council and commission. Timing on permits—- staffing concerns I am interested in participating in a task force that would meet at least twice to provide input.. Concerns for property owners cost Yes, definitely Yes 2 Outside storage Corcoran took 3 x longer to complete auar and zoning permits Streamline. Allow eaw or auar simultaneous with zoning. Corcoran is not perceived as “pro development “ in the market Please email me the City Council agenda for meetings when this update will be discussed.;I am interested in attending an open house with the City Council and City staff to understand the proposed changes.;I am interested in participating in a one-time panel discussion with the City Council.;I am interested in participating in a task force that would meet at least twice to provide input.. Consider on case by case basis Consider extending utilities and traffic infrastructure Do you have experience with obtaining a building permit with the City? Please rate your experience with obtaining a building permit with the City. What regulations do you think are important for business districts to include? What existing regulation do you find most cumbersome when looking to develop your land and/or grow your business? What changes or improvements do you recommend to either the Planning process or zoning regulations for businesses? The City Council is re- evaluating district standards, including allowed uses, for land guided as commercial, industrial, and mixed-use. How involved would you like to be in the process? (Check all that apply) The City Council is considering implementing a minimum setback of 100' for commercial or industrial buildings more than 35' tall when adjacent to a residential district. What are your thoughts on this change? What additional constructive feedback would you like to provide for the City Council's consideration in updating regulations as they pertain to commercial, industrial, and mixed-use zoning standards? Yes 1 Less regulation Signage only allowed on front of building, having to tear down outbuildings to expand main building Allow owner to put signage where makes most sense not only front. Be willing to work with and not be a hurdle. Allow for some flexibility instead of saying this is how it is. I am interested in attending an open house with the City Council and City staff to understand the proposed changes.;I am interested in participating in a one-time panel discussion with the City Council.;I am interested in participating in a task force that would meet at least twice to provide input.. I think it's to far back. Lot of wasted space Be willing to work with us Yes 3 Pro business Signage Larger building Please email me the City Council agenda for meetings when this update will be discussed.Uncertain STAFF REPORT Agenda Item: 9a. Council Meeting April 25, 2024 Prepared By Michelle Friedrich Topic Appoint/Fill Council Vacancy Action Required Approval Summary Councilmember Alan Schultz issued a resignation notice to the City Council. Council accepted the resignation notice effective April 30, 2024, and declared a vacant Council seat at the April 11, 2024 Council meeting. Councilmember Schultz’ term is set to expire December 31, 2026. Council’s next step is to appoint an applicant and fill the Council vacancy. As Corcoran is a Charter City, and the Charter is silent on the issue, State Statute specifies when a City Council resignation takes place the following steps are applicable: 1. Accept the resignation (Accepted at the April 11 Council Meeting). 2. Declare a vacancy (Completed at the April 11 Council Meeting). 3. Fill the vacancy. Minnesota Statue 412.02 subdivision 2a is applicable: Vacancy. Except as otherwise provided in subdivision 2b, a vacancy in an office shall be filled by council appointment until an election is held as provided in this subdivision. In case of a tie vote in the council, the mayor shall make the appointment. If the vacancy occurs before the first day to file affidavits of candidacy for the next regular city election and more than two years remain in the unexpired term, a special election shall be held at or before the next regular city election and the appointed person shall serve until the qualification of a successor elected at a special election to fill the unexpired portion of the term. If the vacancy occurs on or after the first day to file affidavits of candidacy for the regular city election or when less than two years remain in the unexpired term, there need not be a special election to fill the vacancy and the appointed person shall serve until the qualification of a successor. The council must specify by ordinance under what circumstances it will hold a special election to fill a vacancy other than a special election held at the same time as the regular city election. Due the timing of the vacancy taking place prior to the City Council filing period, the Council may appoint someone until a Special Election is held to fill the remaining term. Staff recommends the Special Election be held at the General Election on Tuesday, November 5, 2024, to avoid incurring costs of holding an additional election. There is no specific procedure for the appointment process with the only requirement being that the person appointed be qualified to serve. The process is entirely up to the discretion of the City Council however the attached guidance states “…a City must Page 2 make its best effort to appoint a person to fill a council vacancy and cannot choose to leave a council position vacant until the term expires.” make its best effort to appoint a person to fill a council vacancy and cannot choose to leave a council position vacant until the term expires.” The City Council held an application process to fill the vacancy created by the resignation of Alan Schultz. Through that process, one individual applied. Financial/Budget Not applicable Options 1. Discuss extending the preferred process for appointing a qualified successor. 2. Appoint individual who has submitted an application. Recommendation Discuss extending the preferred process for appointing a qualified successor or appoint the individual who has submitted an application. Council Action 1. Discuss extending the preferred process for appointing a qualified successor. 2. Appoint the individual who has submitted an application. Attachments 1. Council Application for Interim Councilmember – Mark Lanterman 2. Vacancies on a Statutory City Council City of Corcoran Council Application for Temporary Vacancy April 15, 2024 CITY COUNCIL APPLICATION DUE APRIL 24, 2024 – 4:00 PM The City welcomes you as an applicant for appointment to the City Council. To be considered for appointment, individuals must be eligible to vote in Minnesota, at least 21 years of age on assuming the office, and maintain residency in the City of Corcoran. Please complete the following information, attach extra sheets if necessary, email City Clerk Michelle Friedrich at mfriedrich@corcoranmn.gov or return to City Hall. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY The City is required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to the City Council, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the City Council in determining qualification for appointment to the City Council. Therefore, all of the information will be provided to the City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in forfeiture of a City Council appointment. Please complete the information below: Name: Address: Phone: (h) (w) (c) E-mail: Please answer the following questions (use the back side if more space is needed): 1)How long have you been a Corcoran resident? Continued on the next page… Mark Lanterman 11 years Agenda Item Attachment: 9a1. City of Corcoran Council Application for Temporary Vacancy April 15, 2024 3)Please describe why you feel qualified to serve on the City Council, including any other relevant experience with the issues faced by the City. If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me. Please sign and date this application and return to City Clerk Michelle Friedrich at mfriedrich@corcoranmn.gov or to City Hall located at: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 ______________________________________ _________________ Applicant Signature Date Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. 2) April 18, 2024 -Recently appointed by Arizona Supreme Court to serve on the Court’s AI committee -Appointed by the Minnesota Supreme Court to the Lawyers Professional Responsibility Board for the maximum 6 year term and served as the Chair of the Opinion Committee. -Chair, Corcoran Planning Commision -Having lived in Corcoran for several years, I have developed an appreciation for its unique character and potential. I am motivated by the challenges our city faces, from improving infrastructure to enhancing public safety, and I believe my background and skills equip me to address these issues effectively. !"# $%& #'( )*+&%&,+&- )* ,&%.)*/ '* +"& 0)+# 0'(*1)23!" -I am well-qualified to serve on the City Council due to a combination of my professional background, community involvement, and personal commitment to our city's development and prosperity. -Retired law enforcement with extensive experience working with cities, counties , state, and federal level decision makers. M i n n e s o t a C i t i e s 1 9oCt o b e r 2 0 0 0 O By Susan Naughton D I D Y O U K N O W ? Vacancies on a Statutory City Council ne of your councilmembers sub- mits a written resignation. What do you do? This article answers some of the most frequently asked questions about vacancies on a statutory city council. State law provides that a council vacancy “shall be filled by council appointment” until a special election, if required, can be held (Minn. Stat. § 412.02, subd. 2a). The language of the state law is mandatory. As a result, a city must make its best effort to appoint a person to fill a council vacancy and cannot choose to leave a council position vacant until the term expires. State law does not require a council vacancy to be advertised. However, it is a good practice to provide some notice to the public before the council makes an appointment. This allows interested persons an opportunity to request consideration. Generally, a person must be a United States citizen, a resident of the city, and at least 21 years old to be eligible for appointment to fill a council vacancy. A city employee can be considered for appointment. However, if a city employee is appointed, it is possible that the two city positions may be incompatible. If a city employee is appointed to an incompatible office, he or she must resign from the other city position. A councilmember can be con- sidered for appointment to fill a council vacancy in the position of mayor as long as the councilmember being considered does not participate in the appointment vote. State law provides that the council makes the appointment to fill a vacancy, except in the case of a tie vote, when the mayor makes the appointment. That means all members of the council, including the mayor, can vote on the appointment. However, the council- member who submitted a written resignation should not participate in the appointment vote. As a practical matter, it may be useful to determine who the candidates for appointment are before voting takes place. As long as at least a quorum of the council is present, a majority vote of those present vacancy occurs before the first day to file as a candidate for the next regular city election and more than two years remain in the unexpired term, the city must hold a special election to fill the council vacancy at or before the next regular city election and the person elected will serve out the remainder of the unexpired term. If the council chooses to hold a special election to fill a vacancy at a time other than at the regular city election, it first must adopt an ordinance specifying the circum- stances under which such an election will be held. If a special election to fill a coun- cil vacancy is held at the same time as the regular city election, the names of the candidates for the council vacancy should be placed on the election ballot under a separate heading indicating it is a special election. The election ballot should state the date the term expires and any other information necessary to distinguish the office. The published and posted election notices should include references to the special elec- tion to fill the council vacancy. Finally, state law provides that the terms of elected city officials begin on the first Monday in January following the election. However, the Minnesota Attorney General has advised that a person elected to fill a council vacancy in a statutory city is eligible to take an oath and assume office any time after receiving an election certificate. Susan Naughton is research attorney with the League of Minnesota Cities. is sufficient to make the appointment. State law does not place any limitation on a mayor’s ability to make an ap- pointment in the case of a tie vote. As a result, a mayor can appoint any quali- fied person willing to fill the vacancy even if that person was not the subject of the original appointment vote. When is a city also required to hold a special election to fill a council vacancy? The answer depends on whether filing has opened for the next regular city election and how long is left in the unexpired portion of the term at the time of the vacancy. If the vacancy occurs on or after the first day to file as a candidate for the next regular city election or if less than two years remain in the unexpired term, the city does not need to hold a special election and the appointed person can serve out the remainder of the unexpired term. If the “The language of the state law is mandatory. As a result, a city must make its best effort to appoint a person to fill a council vacancy and cannot choose to leave a council position vacant until the term expires.” Agenda Attachment Item: 9a2. STAFF REPORT Revised Agenda Item: 9b. Council Meeting April 25, 2024 Prepared By Jay Tobin Topic Request Approval of Updated Organizational Chart Action Required Decision Summary Since the City Administrator started on December 4, 2024, he has worked with staff, consultants, citizens, neighboring jurisdictions, elected officials, and other professionals to understand current operational requirements and scope the anticipated future requirements. The current organizational structure does not meet the needs of current requirements, nor will it meet the anticipated demands of future requirements. Further, the proposed structure implements certain changes to assist in addressing existing segregation of duty considerations and implement a model more in keeping with best practices. The updated organizational chart is intended to address current strategic, operational, and tactical shortfalls while posturing the organization to best respond to emerging demands. Staff presentation on April 25, 2024, will unpack the proposed changes, as well as address the implications of implementation. Financial/Budget The majority of organizational changes have net zero budgetary impact, and the expected minor impact would be managed through hiring timing and/or long-term planning funds. Recommendation Staff recommend approving the updates to the organizational chart, the plan for employees, and appropriate job descriptions to recruit the positions. Council Action 1. Approve the updates to the organizational chart. a) Approve the plan for employees. b) Approve job descriptions and recruitment of positions. 2. Decline the updates to the organizational chart. 3.Direct staff to review alternatives. Attachments 1.Proposed Corcoran Organization Chart as of 4.24.24 2.Assistant City Administrator Job Description 3.HR Generalist Job Description Administrative Assistant Finance Manager (2Q 2024) Recreation Supervisor Administration Public Works Public Safety City of Corcoran Current Organization Chart (as of 2.21.2024) Accounting Clerk Public Works Director Election Judges Accountant Administrative Services Director City Clerk Information Technology (Contract) Rink Attendants Summer Seasonal Planner Operations Superintendent Planning/Code Enforcement (Contract) Planning Technician Operations Manager Crew Leader Maintenance Worker Maintenance Worker Maintenance Worker Maintenance Worker (1Q 2024) Summer Maintenance (0.5 FTE) Snowplow Operator (0.2 FTE) Engineering Development Superintendent (2Q 2024) Engineering Services (Contract) Construction Services Supervisor Utility Superintendent (2Q 2024) Utility Maintenance Worker (3Q 2024) Building Inspections (Contract) Permit Technician Public Safety Director Public Safety Administrative Manager Administrative Assistant Police Officer Police Officer Sergeant Sergeant Police Officer Police Officer Police Officer Police Officer Police Officer (1Q 2024) Police Officer (1Q 2024) Reserve Officer (Volunteer) Public Safety Deputy Director Detective Community Service Officer (Gone 3Q 2024) Police Officer (Part-time) Solid: Full-time Dark with Dots: NOT FILLED Solid with Dots: Part-time Solid with Lines: Contract Solid with Stripes: Reserves Information Technology Manager (3Q 2024) Maintenance Worker (1Q 2024) Transition: Retirement or PT to FT Key Fire & Emergency Medical Services (Contracts) Finance Manager: (Contract)Emergency Management Services (Interagency)Administrative Assistant Assessments: (Contract) Community Service Officer (FT – 3Q 2024) Park Planning (Contract) Communications Assistant (FT - 4Q 2024) Reserve Officer (Volunteer) Reserve Officer (Volunteer) Reserve Officer (Volunteer) Reserve Officer (Volunteer) Police Officer (Part-time) Police Officer (Part-time) Police Officer (Part-time) Police Officer (Part-time) Police Officer (Part-time) Police Officer (Part-time) City Council City Administrator Commissions (Charter, Planning Parks & Trails,) City Attorney (Contract) Corcoran Citizens City of Corcoran Population as of 2024: 8,640 (per https://worldpopulationreview.com/us-cities/corcoran-mn-population) Imbedded Social Worker (Contract) AddaddeaAdded Attachment Item: 9b1.Chart Public Works Director/Engineer Operations Superintendent Operations Manager Crew Leader Maintenance Worker Maintenance Worker Maintenance Worker Summer Maintenance (0.5 FTE) Snowplow Operator (0.2 FTE) Engineering Development Superintendent (2Q 2024) Engineering Services (Contract) Utility Superintendent (2Q 2024) Utility Maintenance Worker (3Q 2024) Maintenance Worker (3Q 2024) Administrative Assistant (Utility Billing) -PW Director Job Description adds “Engineer” to reflect reality -Utility Billing moves from Accounting Clerk to PW Admin -Hire Engineering Development Supe 2Q (using recruiter) -Hire Utility Supe 2Q (using recruiter) -Hire Utility Maintenance Worker 3Q -Hire Maintenance Worker 3Q City of Corcoran COAs: Departmental Changes (as of 4.23.24) Maintenance Worker Solid: Full-time Dark with Dots: Need to Hire Stripes: Part-time Solid with Lines: Contract RED OUTLINE *NEW* Need to Hire Transition: PT to FT Chart Key RED LETTERS/ BLACK OUTLINE Position Change DIAGONAL Eliminated Community Engagement (Recreation Supervisor) Rink Attendants (part-time) Summer Seasonal (Part-time) Planner Code Enforcement (Contract) Planning Technician Construction Services Supervisor Building Inspections (Contract) Permit Technician Park Planning (Contract) Community Development Director (2Q 2024) -Create Community Development Department -Add and Hire Community Development Director position in Q2 (*appoint Planner to position in Interim*: has been operating as Sr Planner+) -Construction Services moves from PW to Comm Develop -Recreation Supervisor renamed “Community Engagement Supervisor” -Community Engagement moves to Community Development Dept -Park Planning Contract moves to Community Engagement City of Corcoran COAs: Departmental Changes (as of 4.23.24) Planning (Contract) Solid: Full-time Dark with Dots: Need to Hire Stripes: Part-time Solid with Lines: Contract RED OUTLINE *NEW* Need to Hire Transition: PT to FT Chart Key RED LETTERS/ BLACK OUTLINE Position Change DIAGONAL Eliminated City Administrator-Admin Serv Dir eliminated to create and Hire Assistant City Admin in Q2 -Hire Finance Manager in Q2 move from Admin Serv Dir to City Administrator -Accounting Clerk eliminated to create and Hire HR Generalist in Q2 -Payroll functions move from Accounting Clerk to Accountant -Utility billing functions move from Accounting Clerk to PW Admin -Add Auditor Contract (for tracking) to Finance -Add Assessment Contract (for tracking) to Finance -Communication Assistant moves from Clerk to Assistant City Admin -Administrative Assistant changes to Deputy Clerk -Hire Communication Assistant FT in Q4 -Hire IT Manager in Q3 Administrative Assistant (Deputy Clerk) Finance Manager (2Q 2024) Accounting Clerk Election Judges Accountant Assistant City Administrator (2Q 2024) City ClerkHuman Resources Generalist (2Q 2024) Auditors: (Contract) Assessments: (Contract) Communications Assistant (FT - 4Q 2024) City of Corcoran COAs: Departmental Changes (as of 4.23.24) Information Technology Manager (3Q 2024) Information Technology (Contract) Solid: Full-time Dark with Dots: Need to Hire Stripes: Part-time Solid with Lines: Contract RED OUTLINE *NEW* Need to Hire Transition: PT to FT Chart Key RED LETTERS/ BLACK OUTLINE Position Change DIAGONAL Eliminated Admin Serv Director ASSISTANT CITY ADMINISTRATOR ©City of Corcoran 2024 1 Description The Assistant City Administrator guides day-to-day decision-making processes and provides strategic direction to HR, IT, Operations and City Clerk Operations. This position also provides direction for collaborative service delivery to residents, stakeholders, and policy makers. The Assistant City Administrator has primary responsibilities related to internal customer service to staff, elected officials, commissioners, contractors and vendors. Location and Hours This position will perform work at City Hall, 8200 County Rd 116, Corcoran, MN 55340 in an office environment. Work hours are Monday through Friday, 40 hours per week. Essential Duties and Responsibilities 1.General Administration: a.Serves as the Acting City Administrator in the absence of the City Administrator. b.Assists the City Administrator and the management team in identification, prioritization and accomplishment of strategic planning goals. c.Attend and participate in City Council, Subcommittee, Advisory Commission, and other meetings as directed by the City Administrator. d.Assist the City Administrator in preparation and review of agendas and supporting packet materials for City Council meetings. e.Establish and maintain effective relationships with other organizations, associations, businesses and departments. f.Assist the City Administrator in contract management for City projects, contracted services, law enforcement, fire protection, tower leases, etc. 2.Project Management a.Assist in the definition of project scope and objectives, involving all relevant stakeholders. b.Manage changes to the project scope, project schedule and project costs using appropriate verification techniques. c.Provide general oversight to ensure timely and satisfactory project completion. d.Establish and maintain relationships with third parties/vendors. e.Create and maintain comprehensive project documentation. 3.Supervision: a.Complete performance evaluations and recommend wage adjustments according to the city’s personnel policy. b.Administer employee discipline according to the city’s personnel policy. c.Ensure staff is adequately trained and department is cross‐trained. Assign work and Department Administration Reports To City Administrator Points 423 Grade 15 FLSA Exempt Bargaining Unit NA Revision Date April 2024 City of Corcoran UpdatAdded Attachment Item: 9b2. ASSISTANT CITY ADMINISTRATOR ©City of Corcoran 2024 2 ensure that it is done professionally, efficiently, accurately and timely. d.Provide oversight of the Data Practices Act. e.Responsible for supervising the communications division and ensure appropriate monitoring content, writing, editing, and approving information to be included on the city website and to manage website maintenance agreements and to recommend enhancements. f.Assist all departments in public involvement and education by identifying target areas and means of communication. g.Supervise IT Manager or Contractor. h.Serve as primary point of contact with the city for IT issues i.Supervises HR Generalist and ensures compliance with all regulatory requirements. 4.Other Duties a.Assist with all aspects of facilitation of all special, primary and general elections. b.Provides confidential administrative support for the City Council and City Administrator. 5.General a.Treat fellow employees with respect and integrity. b.Promote a positive and motivating environment. c.Provide exceptional customer service. d.Confer with supervisor, peers, and employees to discuss and resolve issues. e.Make decisions that are always in the best interest of the city. f.Perform other duties and projects as assigned. g.Follow all safety policies and procedures. h.Follow all city policies and procedures. Minimum Qualifications 1.A valid driver’s license. 2.A bachelor’s degree in public administration, business administration, a closely related field, or equivalent experience. 3.Three years of relevant municipal or government experience. 4.Two years of relevant supervisory experience. Desired Qualifications 1.Master’s degree in public administration or closely related field. 2.Previous experience working for a municipal or county government. 3.SPHR or SHRM Certification 4.Experience supervising HR Functions Knowledge, Skills and Abilities Required for Successful Job Performance •Thorough knowledge in the areas of public sector administration, principles, practices and techniques including legal requirements. •Ability to perform and direct general administrative work. •Ability to communicate clearly, professionally, effectively, and precisely using tact and diplomacy both verbally and in writing. ASSISTANT CITY ADMINISTRATOR ©City of Corcoran 2024 3 •Ability to maintain confidential or proprietary information. •Ability to resolve conflicts and negotiate solutions. •Ability to understand, manage, and communicate complex ideas, projects, and situations. •Ability to work independently, determine priorities, manage projects and make appropriate decisions. •Experience in development and implementation of policies and procedures. •Ability to stay current on issues that are within the realm of this position’s responsibilities. •Knowledge of computer software and ability to operate office equipment. •Ability to maintain effective working relationships with co‐workers, supervisors, the City Council and members of the public. •Ability to develop, implement, and administer goals, objectives and procedures for providing effective and efficient services for the City. •Experience in public speaking and making presentations. •Considerable ability to lead and supervise staff, delegate work, and prioritize, organize, plan, and direct operations. •Considerable ability to prioritize City needs, to coordinate departmental operations and services, contracted services and to allocate resources effectively. •Ability to work independently and as part of a team; to coordinate work with other departments; and to lead multi‐departmental or multi‐jurisdictional projects. •Strong sense of honesty, integrity, and credibility. Physical and Mental Requirements Physical effort is light, with lifting or carrying up to 25 pounds intermittently. Report preparation and word processing will at times require extended use of a keyboard. Work interruptions are frequent. The Assistant City Administrator must be able to use judgment to respond to situations occurring during the absence of the City Administrator. Working Conditions: Work is performed in a normal office environment. Work may involve dealing with and calming individuals who are emotionally charged over an issue. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee Signature and Date: ______________________________________________________________________________________________ Supervisor and / or Department Head Signature and Date: ______________________________________________________________________________________________ HUMAN RESOURCE GENERALIST ©City of Corcoran 2024 1 Description Responsible for performing a wide variety of administrative, technical and professional work in directing the Human Resource functions. Serves as the primary point of contact for all staff related to pay, benefits, employment and overall HR needs. This position serves as a partner to the Department Heads in meeting the operational needs. Location and Hours This position will perform work at City Hall, 8200 County Rd 116, Corcoran, MN 55340 in an office environment. Work hours are Monday through Friday, 40 hours per week. Essential Duties and Responsibilities 1.Human Resources: a.Develop, research, recommend and implement policies related to Human Resources. b.Management of the job evaluation system, maintenance of job descriptions, maintenance of the pay plan, and compliance with pay equity requirements. c.Recommend the development, implementation and administration of employee benefit programs and recommend benefit plan changes. d.Maintain insurance program offerings including health, dental, disability, life, and workers compensation. e.Manage and ensure the city’s handbook for compliance. f.Ensure compliance with state and federal regulatory requirements. g.Plan and execute the employee recruitment, selection and orientation processes. h.Support hiring managers as they interview and recommend staff. i.Coordination of background, drug and medical testing. j.Maintenance of confidential employee personnel and medical records. Maintenance of the employee files within the payroll service provider online portal including, but not limited to, wage rates, compensatory and paid‐time‐off balances, payroll deductions and confidential personnel information. k.Support finance in performing payroll processing for city staff and maintain payroll policies. Act as back‐up for payroll processing. l.Responsible for the development, implementation and administration of the performance review program. m.Assist and resolve human resources matters. n.Analyzes, plans and directs the development, implementation and administration of Department Administration Reports To Assistant City Administrator Points 315 Grade 11 FLSA Exempt Bargaining Unit NA Revision Date April 2024 City of Corcoran Added Attachment Item: 9b3. HUMAN RESOURCE GENERALIST ©City of Corcoran 2024 2 programs that support employee growth and development, and stimulate individual and organizational wellness. 2. Employee Training and Safety: a. Researches, plans and assists with the development, implementation and administration of training programs for city employees. b. Responsible for serving on the Safety Committee and as the primary liaison for the safety program provider, coordination of contracts, scheduling of training events, documentation and all records retention of the city’s safety management program. 3. Performance Management a. Ensure completed performance evaluations and recommend wage adjustments according to the city’s personnel policy. b. Administer employee discipline according to the city’s personnel policy. c. Ensure staff is adequately trained and department is cross‐trained. 4. Other duties as assigned. 5. General a. Treat fellow employees with respect and integrity. b. Promote a positive and motivating environment. c. Provide exceptional customer service. d. Confer with supervisor, peers, and employees to discuss and resolve issues. e. Make decisions that are always in the best interest of the City of Corcoran. f. Perform other duties and projects as assigned. g. Follow all safety policies and procedures. Minimum Qualifications Bachelor’s degree in human resources or equivalent combination of experience and training. Desired Qualifications 1. Previous experience working for a municipal or county government. 2. Experience working with ADP. Knowledge, Skills and Abilities Required for Successful Job Performance • Thorough knowledge in the areas of public sector personnel, human resources administration, principles, practices and techniques including legal requirements. • Ability to perform and direct general administrative work. • Ability to communicate clearly, professionally, effectively, and precisely using tact and diplomacy both verbally and in writing. • Ability to maintain confidential or proprietary information. • Ability to resolve conflicts and negotiate solutions. HUMAN RESOURCE GENERALIST ©City of Corcoran 2024 3 • Ability to understand, manage, and communicate complex ideas, projects, and situations. • Ability to work independently, determine priorities, manage projects and make appropriate decisions. • Experience in development and implementation of policies and procedures. • Ability to stay current on issues that are within the realm of this position’s responsibilities. • Knowledge of computer software and ability to operate office equipment. • Ability to maintain effective working relationships with co‐workers, supervisors, the City Council and members of the public. • Ability to develop, implement, and administer goals, objectives and procedures for providing effective and efficient services for the city. • Experience in public speaking and making presentations. • Considerable ability to lead and supervise staff, delegate work, and prioritize, organize, plan, and direct operations. • Considerable ability to prioritize city needs, to coordinate departmental operations and services, contracted services and to allocate resources effectively. • Ability to work independently and as part of a team; to coordinate work with other departments; and to lead multi‐departmental or multi‐jurisdictional projects. • Strong sense of honesty, integrity, and credibility. Physical and Mental Requirements Physical effort is light, with lifting or carrying up to 25 pounds intermittently. Report preparation and word processing will at times require extended use of a keyboard. Work interruptions are frequent. Working Conditions: Work is performed in a normal office environment. Work may involve dealing with and calming individuals who are emotionally charged over an issue. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee Signature and Date: ______________________________________________________________________________________________ Supervisor and / or Department Head Signature and Date: ______________________________________________________________________________________________ STAFF REPORT Agenda Item: 9b. Council Meeting April 25, 2024 Prepared By Jay Tobin Topic Request Approval of Updated Organizational Chart Action Required Decision Summary Since the City Administrator started on December 4, 2024, he has worked with staff, consultants, citizens, neighboring jurisdictions, elected officials, and other professionals to understand current operational requirements and scope the anticipated future requirements. The current organizational structure does not meet the needs of current requirements, nor will it meet the anticipated demands of future requirements. Further, the proposed structure implements certain changes to assist in addressing existing segregation of duty considerations and implement a model more in keeping with best practices. The updated organizational chart is intended to address current strategic, operational, and tactical shortfalls while posturing the organization to best respond to emerging demands. Staff presentation on April 25, 2024, will unpack the proposed changes, as well as address the implications of implementation. Financial/Budget The majority of organizational changes have net zero budgetary impact, and the expected minor impact would be managed through hiring timing and/or long-term planning funds. Recommendation Staff recommend approving the updates to the organizational chart, the plan for employees, and appropriate job descriptions to recruit the positions. Council Action 1. Approve the updates to the organizational chart. a) Approve the plan for employees. b) Approve job descriptions and recruitment of positions. 2. Decline the updates to the organizational chart. 3. Direct staff to review alternatives. Page 1 of 5 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: April 25, 2024 To: City Council From: Dwight Klingbeil, Planning Technician Re: Planning Project Update Projects/comments in blue italics are new. The following is a status summary of active planning projects: 1.Kwik Trip CUP, Lot Line Adjustment, and Site Plan (PID 12-119-23-14-0006; 12-119- 23-14- 0004) (City File 23-006) Kwik Trip Inc. submitted a Site Plan, Lot Line Adjustment and CUP application for the two parcels north of Mama G’s in early 2023. A feasibility study was required to evaluate the infrastructure needs of the project. The feasibility study has been distributed to the applicant. The applicant resubmitted application materials for this item. Staff is currently reviewing these materials for completeness and the item is not currently scheduled for any upcoming meetings. 2.Commercial and Industrial Development Standards (Citywide) (City File 23-023) The purpose of this zoning ordinance amendment is to address and evaluate the allowed uses and use specific standards within commercial and industrial developments. The Council adopted a work plan at the November 20, 2023, regular meeting, and requested the Planning Commission to provide their initial feedback. The Planning Commission discussed this item at the December 5, 2023, meeting and expressed their desire Commercial and Industrial Development Standards address a number of items such as: specific architectural standards, infrastructure investment incentives, encouragement toward sustainable development practices, proper transitions of intensities and height, the permitted and conditional uses of each zoning type, verbiage, and lighting standards City Staff prepared a survey for current landowners and lessees to express their opinions on items addressed with this update. Staff mailed the online survey invitation to property owners and tenants whose property is either currently zoned, or guided for Commercial, Industrial, or Mixed-Use. Agenda Item: 11a. The comment period for this survey closed on January 31, 2024. Staff is reviewing the Page 2 of 5 11a . Standards. During the February 8, 2024, City Council meeting, Council directed staff to prioritize Rural Commercial (CR) and Transitional Rural Commercial (TCR) district updates for approval by the end of quarter 2. The Planning Commission reviewed and discussed the Commercial and Industrial Standards at the April 1, 2024, Planning Commission meeting. Staff will present feedback from the Planning Commission and results from the Business Community Survey to the City Council at the April 25, 2024, regular Council meeting for further direction. 3. 3019 Addition Comprehensive Plan Amendment, Rezoning, and Preliminary Plat (PID 07-119-23-14-0003) (City File 23-027) Craig Scherber & Associates LLC applied for a Preliminary Plat, Rezoning, and Comprehensive Plan Amendment for a Residential and Commercial Development on the property at PID 07-119-23-14-0003. The application includes 15 commercial lots and 4 single-family residential lots. The applicant received Council feedback on a concept version of this proposal at the February 8, 2024, meeting. A feasibility study is underway to evaluate the infrastructure needs of the project. This item is not currently scheduled for any upcoming meetings. 4. Hope Community Comprehensive Plan Amendment, Rezoning, Preliminary PUD, Preliminary Plat (PIDs 11-119-23-14-0003, 11-119-23-14-0005, 11-119-23- 14-0006, and 11-119-23-11-0012) (City File 23-028). Hope Community Church submitted application materials for a Preliminary Plat, Preliminary PUD, Rezoning, and Comprehensive Plan Amendment to allow for a mixed-use development around Hope Community Church. The proposed development includes medical offices, retail space, market rate apartments, townhomes, senior villas, and assisted living units. The Planning Commission recommended approval after the public hearing was held for this item during the February 1, 2024, Planning Commission meeting. During the February 22, 2024, regular Meeting, the Council voted to approve this item with additional conditions. 5. Khacholing Center Place of Worship CHOL IUP (PID 06-119-23-13-0002) (City File 23- 029) Lobsang Yeshi & Nga Thi Ngoc Nguyen, of the Khacholing Center, applied for a Interim Use Permit to hold regular religious classes within a room at 23360 Oakdale Drive. The Public Hearing for this item was held during the March 12, 2024, Planning Commission meeting. After the public testimony, the Commission motioned to recommend denial of this item. The applicant has withdrawn their application, this item is not currently scheduled for any upcoming meetings. 6. Pioneer Trail Industrial Park Final Plat & Final PUD (PID 32-119-23-43-0005, 32- 119-23-43-0006, 32-119-23-43-0013)(City File 23-030). Contour Development LLC applied for a Final Plat and a Final PUD at 6210 Pioneer Trail. The application consists of 0 lots and 3 outlots. This application is incomplete for City review and is not currently scheduled for any upcoming meetings. 7. Tavera 6 Final Plat & Final PUD (PID 35-119-23-11-0003) (City File 23-032). Lennar submitted application materials for the Final Plat and Final PUD for Tavera 6th Addition, and staff is reviewing the materials for completeness. Lennar also requests an easement vacation from the Drainage & Utility easement over outlots A, B, C, J and K of Tavera 4, to allow the platting of Tavera 6. This item was approved by Council during the March 28, 2024, regular City Council meeting. responses in preparation for the draft update to the Commercial and Industrial Page 3 of 5 11a . 23-33- 0003, 36-119-23-33-0007) (City File 23-033). Woodland Hills of Corcoran, Inc. & Gonyea Company submitted application materials for a Preliminary Plat, Rezoning, and a Variance to develop 60 single-family lots on the northeast corner of the Hackamore Road and County Road 116 intersection. The proposal is to create 60 detached single-family lots, 1 amenity lot, and 5 outlots on a 36.74-acre site. Council provided informal feedback to the applicant’s concept plan (Northeast Hackamore 116 Concept Plan) during the July 27, 2023, Regular Meeting. The public hearing for this item was held during the March 12, 2024, Planning Commission meeting. After some discussion, the Planning Commission recommended approval of the preliminary plat, rezoning, comprehensive plan amendment, and the side-yard setback variance. The Commission recommended denial of the buffer yard variance and the variance from the maximum garage door area. This item has been scheduled for the March 28, 2024, Council Meeting. 9. Chastek Farm Preliminary Plat, Preliminary PUD, Rezoning (PID 25-119-23-12-0002) (City File 23-034). Trek Real Estate & Development, Inc. submitted an application for a Preliminary Plat, Preliminary Planned Unit Development (PUD), and Rezoning of the Chastek Farm located at 7600 Maple Hill Road. The request is to allow the development of 117 single-family for-sale lots on the 38.16-acre site. 101 of these lots would have a width of 55 feet, and the remaining 16 would have a width of 65 feet. This item is complete for City review and has been scheduled for the May 2, 2024, Planning Commission Meeting. 10. Heather Meadows 3rd Addition Preliminary Plat/OS&P (PIDs 05-119-23-31-0001 & 088-119-23- 22-0011) (City File 24-002). Mark and Markus Lee, of ML Unlimited LLC, submitted a preliminary plat application to create 12 single-family lots and 2 outlots at 22901 Oakdale Drive. The proposal includes platting the two existing homes on Oakdale Drive and extending Heather Lane southward to plat 10 additional lots. To satisfy the requirements of the Open Space & Preservation density bonuses, this proposal includes the preservation of 44.8-acres of open space in two outlots. This application is incomplete for City review and is not currently scheduled for upcoming meetings. 11. 610 Extension Business Park Concept Plan (PID 12-119-23-23-0001) (City File 24-003). United Properties submitted a Concept Plan application to develop a business park at the Oswald Farm, located at 19510 County Road 30. The narrative provided by the applicant describes the proposed business park to range from 864,000 - 1,017,500 sq ft on the 76.89-acre parcel. The applicant submitted revised plans which indicate two 128,000 sq ft buildings, and two 168,000 sq ft buildings. This item is tentatively scheduled for the May 23, 2024, City Council meeting. 12. Tavera 4 Vacation (PID 35-119-23-44-0115 & 35-119-23-44-0116) (City File 24-004). Lennar has submitted an application for an easement vacation of a Drainage & Utility easement on Block 2, Lots 10 and 11. Council approved the request at the March 28, 2024, meeting. 13. Scharber Garage CUP (PID 31-119-23-14-0009) (City File 24-005). James Scharber has applied for a Conditional Use Permit to allow the construction of an accessory structure with sidewalls that exceed 10 feet in height in the side yard of 6650 Pioneer Trail. The public hearing for this item was held during the April 4, 2024, Planning Commission meeting. After brief discussion, the Commission 8. Woodland Hills Preliminary Plat, Rezone, & Variance (PID 36-119-23-33-0010, 36-119- Page 4 of 5 11a . 14. Fairway Shores Villas at Cook Lake Preliminary Plat, Preliminary PUD, Rezoning & Comprehensive Plan Amendment (PID 25-119-23-11-0001) (City File 24-006). Bergeron Development submitted an application for Fairway Shores Villas at Cook Lake, located at PID 25-119-23-11-0001. The application includes a preliminary plat, a preliminary PUD, a rezoning, and a Comprehensive Plan to allow for the development of 75 single family villas. This item is incomplete for City review and is tentatively scheduled for the May 2, 2024, Planning Commission meeting. 15. Red Barn Pet Retreat Final Plat (PID 01-119-23-44-0045) (City File 24-007). RAM General Contracting, Inc. submitted a Final Plat and Variance application for Red Barn Pet Retreat on Outlot A of Bellwether 2nd Addition. The proposed final plat includes one lot for Red Barn Pet Retreat and one outlot for future development. The applicant also requests approval of a variance to allow development prior to the availability of municipal services on the property. The public hearing for the variance request was held during the April 4, 2024, Planning Commission meeting. After some discussion, the Planning Commission recommended approval of the requested variance. 16. Tonka Auto CUP (PID 26-119-23-12-0004) (City File 24-008). Jake Hautman submitted a Conditional Use Permit application to allow the operation of an auto repair business, Tonka Auto, at 20201 County Road 50. The application is incomplete for city review and is not currently scheduled for any upcoming meetings. 17. Corcoran Industrial Northeast (PID 01-119-23-11-0001)(City File 24-010). Hemple Real Estate is seeking Council feedback on conceptual light industrial development at 10585 County Road 101. The plan includes 2 primary industrial buildings ranging from 200,200 to 342,000 sq ft on a 78.85-acre site. The applicant received informal feedback from the Council during the March 28, 2024, Council meeting. This item is not currently scheduled for any upcoming meetings. 18. Rush Creek Reserve 4 (PID 23-119 -23-44-0021 )(City File 24-011). M/I Homes of Minneapolis submitted applications materials for the final plat and final PUD for Rush Creek Reserve 4. The request is to vacate the drainage & utility easement and to allow the development of 51 villa lots over Outlot F of Rush Creek Reserve 2. This item is complete for city review and is scheduled for the May 23, 2024, City Council meeting. 19. Conservation Residential Ordinance Amendment (City File 24-012). The City will process a Subdivision and Zoning Ordinance Amendment as a follow up to the Comprehensive Plan Amendment to create a “Conservation Residential” land use designation processed for the Woodland Hills application. The Comprehensive Plan Amendment is currently under review with the Metropolitan Council. Once approved, staff will move forward with scheduling the meeting dates for the ordinance amendments, potentially as soon as July. 20. Heitke Lot Line Adjustment (PID 28-119-23-33-0001 & 28 -119-23-34-0001 )(City File 24-013). Dan Heitke submitted application materials for a lot line adjustment between the properties at 7000 Rolling Hills Road, and Outlot A of Heitke Farm. This item is incomplete for City review and is not currently scheduled for any upcoming meetings. 21. Erickson Garage CUP (PID 34-119 -23-24-0003 )(City File 24-014). Brad Erickson submitted application materials for Conditional Use Permit to allow the recommended approval of the request. Page 5 of 5 11a . 21150 Horseshoe Trail. This item is still being reviewed for completeness and is not currently scheduled for any upcoming meetings. 22. Upward Acres Preliminary Plat (PID 17-119 -23-13-0001 ) (City File 24-015). Skies Limit LLC. submitted an application for a preliminary plat to allow the development of 6 single-family lots at 22625 County Road 10. This item is still being reviewed for completeness and is not currently scheduled for any upcoming meetings. 23. M&J Creekside Vineyard Tasting Room COHL (PID 08-119 -23-23-0017 )(City File 24-016). Margaret & John Fernandez submitted an application for a Conditional Home Occupation License to allow the operation of a wine tasting room at 23020 County Road 30. This item is still being reviewed for completeness and is not currently scheduled for any upcoming meetings. construction of an accessory building with sidewalls that exceed 10’ in the front yard of City of Corcoran 2024 City Council Schedule Below is a tentative schedule for City Council meetings. The items and schedule are subject to change. May 9, 2024 •Proclamation – National Police Week •CIP Discussion •Firearms Ordinance Review •Hennepin County – Letter of Support •Larkin Road Improvements-Bid Award Kevin •K-9 Program Discussion •State Public Safety Funds Plan •THC Moratorium and Regulations (Zoning) May 23, 2024 (Called by Mayor on March 14) •Joint Work Session with Planning Commision (MET Council Representative) o Rural Commercial and Industrail May 23, 2024 •Proclamation – National Public Works Michelle/Kelsey •Job Description – Utility Superintendent* Kevin •Oswald Farms Concept Natalie •Chastek Farms RZ, PP, PUD (City File 23-034) •Rush Creek Reserve 4th FP (City File 24-011) (Consent) •Fairway Shores Villas – CPA, RZ, PP, PUD (City File 24-006) – tentative •Pioneer Trail FP and FPUD (city file 23-030) – Incomplete - tentative •Heather Meadows 3rd Addition – OSP PP (City file 2024-002) June 13, 2024 •RFP – History and Discussion of RFP Schedule •Park Signs •Street Light Policy Jay/Natalie June 27, 2024 • July 11, 2024 July 25, 2024 August 8, 2024 August 22, 2024 Agenda Item: 13. Page 2 of 2 September 10, 2024 •Annual Charter Commission Meeting September 12, 2024 September 26, 2024 •Communications Assistant – Transition to FT November 14, 2024 •Tort Liability Coverage Waiver •Certification of General Election 2024 November 25, 2024 December 16, 2024 •MS4 Permit •ARPA Discussion Review dates with Jay on Joint Commisison Meetings -Parks and Trails