Loading...
HomeMy WebLinkAbout2024-03-28 Council Minutesd1k1P City of Corcoran City Council Minutes C O R C 4 R A N March 28, 2024 — 7:00 pm \ _ / The Corcoran City Council met on March 28, 2024, in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person and remotely hrough electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Bottema, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were present. City Administrator Tobin, City Clerk Friedrich, Planner Davis McKeown, and Public Works Director Mattson were present. 1. Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval Council and staff discussed the addition of items to the Council packet regarding public viewing. Staff noted all additions were included in the Council packet at the entrance to Council Chambers and available for public viewing. City Administrator Tobin requested item 6c Organics Recycling, under Presentati publewons be moved to item 9a. City Administrator Tobin noted updates to Presentation/Recognition items 6c Organics Recycling, specifically an updated to 6ci with a presentation update, and 6cii with addition of 6cii Minnesota Pollution Control agency representative Alison Cameron. City Administrator Tobin noted attachment updates to Consent Agenda items 7a,7f, and 7k; and removal of items 7h and 7i. City Administrator Tobin noted Planning Business item 8a Khacholing Center CHOL IUP was withdrawn at the request of the applicant. City Administrator Tobin requested items under Unfinished Business, newly transferred 9a, Organics Recycling, and 9b Water Tower Logo, be moved ahead of Planning Business. Council requested a public comment opportunity be added to item newly created item 9a Organics Recycling. City Administrator Tobin noted updates to item 13, the 2024 City Council Schedule, and under Closed Session item 14, removal of 14a1-2, and the addition of 14a3 Consider offers for the purchase or sale of real or personal property. Council noted the removal of item 8a Khacholing Center and public comment would be received when the item is rescheduled. MOTION: made by Nichols, seconded by Schultz to approve the agenda as modified. Voting Aye: McKee, Schultz, Vehrenkamp, and Nichols Nay: Bottema Councilor Bottema noted addition of packet items in a timely manner for future review by the public and allow for questions by Council. (Motion carries 4:1) Commission Representatives Mayor McKee noted Planning Commissioner Hargreaves and Parks and Trails Commissioner Erzberger were present. Open Forum (Public Comment Opportunity) ited residents to communicate in -person during Open Forum for items not included on the Mayor McKee inv agenda. City Administrator Tobin noted the one email received for Open Forum was moved to item 9a, and would be acknowledged prior to Council discussion of item 9a. City Administrator Tobin explained the instructions to participate in the public comment opportunity. Presentations/Recognitions a. Recognize Clyde Bechtold — Retirement 33 Years Mayor McKee read Resolution 2024-23 Honoring Clyde Bechtold Upon His Retirement. Council thanked Mr. ervice to the City of Corcoran and its residents. Bechtold for his years of s b. Review 4M Fund Investments — Corey Boyer from PMA Financial Network 1 City Administrator Tobin introduced Corey Boyer, Vice President of Investment Services, PMA Financial Network LLC. Mr. Boyer provided Council with overview of the services provided by PMA Financial Network, PMA Asset Management, and PMA Securities. Mr. Boyer noted PMA serves as the administrator and investment advisor to the 4M Fund. Mr. Boyer noted the 4M fund is the League of Minnesota Cities (LMC) program with the LMC board serving as trustee. Mr. Boyer noted PMA was hired by LMC in 2007 and oversees the day-to-day work administration with municipalities regarding the 4M throughout the state. Mr Boyer reviewed the 4M Fund ratinas, number of municipalities that participate in the 4M Fund. and investme Council r financial management plan completed by Northland Securities reviews long-term liability and assets, and projects potential bonding timelines to meet liability requirements. City Administrator Tobin noted the 2022 audit, performance demonstration in 2023, with future bonding occurring in 2025, and not as projected in 2024. City Administrator Tobin noted Mr. Boyer provides information to the City to make sure the City is manage requirements to avoid arbitrage on proceeds from bonds, along with Northland Securities to identify future liabilities are secured with assets. Council requested information on fiduciary assignment of the City's 4M account. Mr. Boyer responded he does not act as a fiduciary for the City, but on the broker side. Mr. Boyer added an investment advisor's role would include a fiduciary duty to the 4M Fund. Council requested advisor presence at the meeting who would work on the City's investment. Mr. Boyer noted the advisor would not specifically work on the City's account, but for the overall 4M Fund. Mr. Boyer noted an advisor would be happy to have a discussion with Council from an advisory standpoint. Mr. Boyer noted his presentation was focused on holdings. Council noted the difference in fiduciary responsibility between the City and 4M, and added a fiduciary has the best interest of the entity they are representing; in the example presented the advisor would have a responsibility to 4M rather than the City's best interest. Mr. Boyer continued with presentation and noted other services provided by PMA. City Administrator Tobin added the finance manager role would act as a fiduciary for the City and work with the entity the City has investments with to review income enhancements and liquidity for the City. Mr. Boyer reviewed fixed rate investments, limited term duration funds, and the goal of enhancing income while maintaining sufficient liquidity of funds. Council requested information on PMA fees. Mr. Boyer responded fees are negotiated with LMC as the administrator and investment advisor, with compensation paid by LMC. Mr. Boyer reviewed the cash flow program available to cities with no service fees. Council request information on funds that are not with 4M, the rates and other funding mechanisms for handling balances. City Administrator Tobin noted staff can retrieve information and noted the bulk of funds reside in a 4M fund account. Council and staff reviewed escrow fund system tracking within the city's accounting system, and simplifying the system. Council noted PMA submits a royalty payment of .01 and .02 to LMC and based on the investment balances, and a term fee accrued daily and paid monthly. Council added the administrator also receives an fee, the LTD receives a fee, with an advisory fee also paid to PMA, along with a custodial fee. Council noted the published rates of other funds that act the same, are higher than what the City currently is receiving. City Administrator Tobin noted there is no dispute of the fees paid by the City for the 4M fund account management to LMC or to PMA. City Administrator Tobin noted determining what an alternative could be for the City if Council does not want to continue with 4M and the advisory assistance from PMA. Council and staff discussed rating risks and yield thresholds, paying a fiduciary, the time and resources necessary to manage city funds, noting options with other companies. Council requested deeper discussion of the 4M Fund to include rates, fees, service as an agenda item at future Council meeting. Council noted the optimal outcome is the added yield gained is greater than the expense. Council thanked Mr. Boyer for the presentation and information. 7. Consent Agenda a. Updated: March 14, 2024 DRAFT Regular Council Minutes b. Financial Claims March 28, 2024 c. NW Trails Resolution 2024-29 of Support DNR Trails Funding d. Larkin Road Improvements — Accept Plans/Specs; Authorize Bids e. Water Tower — Pay Request 11 f. Updated: Cropland Bid Results g. Hennepin County Signal Agreement — County Road 116 and Hackamore Road h. Removed: April 13, DRAFT Work Session Minutes i. Removed: April 13 DRAFT Regular Council Minutes j. Bellwether 8th Easement Correction 2 nt solutions and options available to Corcoran. equested further discussion on City liabilities. City Administrator Tobin noted the city's long-term k. Updated: Tavera 611 Final Plat and Final Planned Unit Development (City file 23-032) I. Resolution 2023-23 Honoring Clyde Bechtold Retirement MOTION: made by Schultz, seconded by Bottema to approve consent agenda items 7a-g and 7 1 d as presented. Voting Aye: McKee, Schultz, Bottema, Vehrenkamp, and Nichols (Motion carries: 5:0) 9. Unfinished Business (Items moved before 8. Planning Business) a. Moved Item from 6c: Organics Recycling al. Updated: Kira Berglund from Hennepin County Kira Berglund, Composting and Recycling Specialist, reviewed organics recycling programs and presented the background on organics recycling and the policies implemented over the past few years. Ms. Berglund reviewed percentages of organic waste disposed of through the trash and ending up in a landfill. Ms. Berglund reviewed the requirement voted on in 2018 requiring cities to offer organics recycling with a January 1, 2022, timeline. Ms. Berglund outlined options for the organics program included cities over 10,000 residents either needed to have an organics collection program in place or require haulers to offer organics service. Ms. Berglund added a city under 10,000 residents could choose curbside collection or an organics drop off site. Ms. Berglund noted 15 other cities in Hennepin County offer an organics drop off site, and based on the program structure, the amount of funding received through the SCORE grant is allocated accordingly. Ms. Berglund noted a city organics drop off bin equates to about $3300 in funding. Ms. Berglund noted a citywide contract program could provide SCORE funding in the $20�25,000 range. Council requested information on the current SCORE funding the City receives and how it is allocated to support current recycling processes in Corcoran. Ms. Berglund noted the lack of communication from the solid waste haulers regarding organics recycling and confusion among residents. Ms. Berglund reviewed the support Hennepin County can offer through mailers to communicate with residents about the future of organics recycling. Ms. Berglund noted the 10,000+ population threshold requirement for curbside recycling and involving solid waste haulers. Ms. Berglund reviewed the difference between backyard composting and organics recycling. Ms. Berglund noted State Statute 115A.93 as it references requirements regarding charges for organics recycling. MS. Berglund noted the Metropolitan Solid Waste Management Policy Plan 2022-2042 will be released late 2024 and includes Hennepin County information on the policy plan and MPCA required strategies for the 7-county metro area to make residential curbside organics collection available in a city with a population greater than 5,000 by 2030. Council commented on the organics recycling requirements and legislation by the Minnesota Pollution Control Agency (MPCA), that the County, and then the City have to abide by. Bob Sunstahl, 6685 Trail Lane, resident for 46 years, opposes the organics recycling waste fee of $22 per quarter, noted taxes paid to Hennepin County, and opined on the rotten organic waste in the summer sitting in the recycling bin all week. Ms. Berglund clarified the State or County taxes referenced on the invoices residents are receiving are on the trash, not on the organics recycling, and fund Hennepin County programs. The fee charged by the hauler is not coming to Hennepin County, and the hauler is deciding the fee. Council thanked Ms. Berglund for her time and presentation. all. Added: Alison Cameron from MPCA Alison Cameron, Organics Expert, MPCA, shared with Council the MPCA does not create the law, but are an important part of assuring compliance with the law. Ms. Cameron noted the State Statute 115a.551 set the 75 percent recycling requirement for the 7-county metro area by December 31, 2030. Ms. Cameron noted the goal of 75 percent recycling needs to include organics recycling to reach that goal. Council questioned the outcome if cities do not meet the 75 percent goal. Ms. Cameron noted different funding that could be affected by not reaching the goal. Ms. Cameron referenced Minnesota Statute 115a.552 requires counties to provide a recycling center curbside pickup and also monthly pickup for cities with a population of 5,000 or more; State Statute 115a.93 subdivision 3C includes a licensing authority shall prohibit mixed municipal solid waste collectors from imposing a greater charge on residents who recycle than on residents who do not recycle with the intent of the statute to promote recycling and to ensure it is not cost prohibitive or more expensive for anyone wants to recycle. Ms. Cameron continued on explaining the statue and noted there should be no price reduction or savings if one chooses not to recycle, there is no opt out of paying the fee for recycling service and the licensing authority is responsible for implementing this requirement the MPCA can hold licensing authorities accountable but the actual enforcement of any prohibition adopted by 3 the licensing authority is their responsibility. Ms. Cameron added the licensing authority may impose requirements that are consistent with the County Solid Waste policies as a condition of receiving and maintaining the license, and a licensing authority shall prohibit mixed municipal solid waste collectors. Ms. Cameron noted a license is required for any haulers that are picking up mixed municipal solid waste. Ms. Cameron noted licensing authority is either the city or the county that issues the license. Ms. Cameron noted the why everyone should pay supports clean water, air, and land to support healthy communities and ecosystems in Minnesota. Ms. Cameron noted the benefits when more people participate in recycling, not just the households that opt in to place their organics recycling in the recycling cart. Ms. Cameron noted the Waste Management Act of 1991 prevents households from being charged more for recycling. Council thanked Ms. Cameron for her time and presentation. aiii. Matt Herman from Republic Matt Herman, Republic Services, thanked the County and MPCA for their presentations, and noted the complicated situation surrounding organics recycling. Mr. Herman noted Republic's compliance with State Statute 115A.93 is a requirement placed on all solid waste haulers regarding charging residents for organics recycling. Mr. Herman noted the regulatory requirements and a level playing field regarding competition in a fair and open market and would like to see the city hold additional haulers accountable. Mr. Herman noted service provided to cities via drop sites, citywide contracted curbside service, and open markets. Mr. Herman noted a desire to work with the city for the best system for residents and noted the 101000 population threshold, and the future 5,000 population noted in the Metropolitan Solid Waste Management Policy Plan. Mr. Herman noted if Council amends the ordinance so haulers are no longer required to offer organics recycling, and to go with the organics recycling drop off bin, Republic would no longer charge the organics processing waste fee to residents. Mr. Herman noted however, that is a temporary situation, once the population threshold of 10,000 is surpassed, the city would be out of compliance. Mr. Herman noted Republics desire to partner with the City of Corcoran on organics recycling, along with being the provider for traditional recycling in Corcoran through the end of 2024. Discussion on offering organics recycling without the extra cart was reviewed by Mr. Herman and Council and sorting technologies, and cost of sorting facilities. Council thanked all organics recycling presenters for participating in the discussion. Mayor McKee noted the public comment opportunity for Unfinished Business, previously Item 6c Organics Recycling (moved to item 9a), and Water Tower logo (moved to item 9b). Mayor McKee read the public comment email received by Svelana Komonash, 22715 County Road 101 Corcoran, MN, noting opposition of the organics waste fee. Mike Thomas, 21525 Nystrom Lane, opined on the backend of the process and if the composting can be returned to residents, and the additional hauling trucks that travel Corcoran roads. City Administrator Tobin noted organics recycling will be discussed with Council decision on April 11. b. Water Tower Logo (Previously Item 9a.) Public Director Mattson presented past Council discussion on the water tower paint color, logo options, and orientation of the logo on the tower. Public Works Director Mattson noted highest visibility of the logo is from County Road 30 on focusing on east west direction for logo placement. Council discussed options, costs, budget, and placement of logo. Council noted the process of creating the logo and noted the logo is a good representation of what the city values. Public Works Director Mattson noted the cost of each color and budgeted amounts. Council discussed utilizing one logo on the water tower facing southeast towards the corner of County Road 30 and County Road 116. MOTION: made by Nichols, seconded by McKee to approve Option 2 with a combination of the tank color white with an east facing and a west facing color logo to provide visibility from both directions. Voting Aye: McKee and Nichols Nay: Schultz and Vehrenkamp Abstain: Bottema (Motion fails: 2:201) MOTION: made by Schultz, seconded by Vehrenkamp to approve Option 3. Voting Aye: Schultz and Vehrenkamp Nay: McKee and Nichols Abstain: Bottema (Motion fails: 2:2:1) Council reviewed the cost of the color logo and expense. MOTION: made by Nichols to approve a single color logo facing north. (Motion dies for lack of second) Council discussed placing only the city name on the water tower and the cost. 11 MOTION: made by Bottema to exclude logo and the city name on the water tower and only paint the water tower. (Motion dies for lack of second) MOTION: made by McKee, seconded by Vehrenkamp to approve two monochrome logos, and east west facing, white paint on the tank. Mike Thomas, 21525 Nystrom Lane, opined on the logo size and detail of logo. Council and staff noted height of tank is approximately 30 feet. Voting Aye: McKee, Bottema, Vehrenkamp, and Nichols Nay: Schultz (Motion carries: 4:1) B. Planning Business (Public Comment Opportunity) (Item moved after item Unfinished Business) a. Removed: Khacholing Center CHOL UP (City file 23-029) Mayor McKee invited residents to communicate in -person during the public comment opportunity for Planning Business items. City Administrator Tobin explained the instructions to participate in the public comment opportunity. Fred Benkusky, 6215 Hackamore Circle, opposes location of pool within the new Woodland Hills development. Mr. Benkusky noted his house faces the pool and requested aligning the back of the pool house with the property border so his home isn't directly faced with a busy pool area, and also building a privacy fence facing his property. b. Woodland Hills CPA, RZ, PP and VAR (City file 23-033) Planner Davis McKeown presented the items for Council discussion include a comprehensive plan amendment, zoning ordinance amendment, preliminary plat, and variance. Planner Davis McKeown noted the subdivision is located at the northeast corner of County Road 116 and Hackamore Road and includes 60 single-family residential lots, one community amenity/recreational lot, and five outlots. Planner Davis McKeown noted the comprehensive plan amendment reflects the current land use guiding is low density residential which requires three to five units per acre with the proposed pre -development density of this project at 2.01 unit per acre. Planner Davis McKeown addressed the request includes a comprehensive plan amendment that establishes a new land use designation and the allowed development currently proposed would allow two to three units per acre. Planner Davis McKeown reviewed the zoning ordinance amendment components of rezoning and map amendment from the current RSF2 residential single-family zoning to RSF3, allowing for a smaller lot size of 7,500 square feet and a lot width of 65 feet. Planner Davis McKeown preliminary plat includes 42 lots with a lot width of greater than 75 feet and 18 lots with a lot width noted the between 65 and 75 feet. Council and staff discussed the location of the amenity lot. Planner Davis McKeown reviewed the variance request of 7.5 feet and the garage maximum percentage standard both meet the practical difficulties standards outlined in City Code. The 7.5 feet is a consistent side setback to be applied to avoid coordination concerns with multiple builders and property owners looking to create custom homes. Planner Davis McKeown noted the applicant offers a 25-foot front setback as way to mitigate the impacts of granting flexibility in the side setback. The garage maximum percentage standard requires that 55 percent of the garage cannot exceed 55 percent of the front floor elevation and the house product type will likely include three or four car garages, which would meet the practical difficulties standards outlined in City Code. Planner Davis McKeown noted the garage variance has been a common PUD flexibility particularly for three car garages and allows households the ability to park their vehicles comfortably without relying on street parking. Planner Davis McKeown noted the applicant offered a requirement that a second story be required in the 25-foot front setback table as a way to offset the impacts of granting the variance. Planner Davis McKeown reviewed the new buffer yard flexibility request not discussed with the concept plan. Planner Davis McKeown noted the Planning Commission recommended approval of the project and included the comp plan amendment, resolutions within findings of fact supporting the zoning ordinance amendments, preliminary plat, and variance with side setback but denial of the garage maximum and buffer yard variance (Option A). Planner Davis McKeown noted staff recommended approval of the side setback and the garage maximum, and denial of the buffer yard variance (Option B). MOTION: made by Bottema, seconded by Vehrenkamp, to approve Resolution 2024-28 Approving One Variance and Denying Two Variances for "Woodland Hills of Corcoran" on the Properties Located at the Northeast Corner of County Road 116 and Hackamore Road (Option A) (PI D 36-119-23-33-00031 36-119- 23-33-0007, and 36-1 19-23-33-001 0) (City file 23-032). 5 Council was sympathetic to the buffer variance request but noted the Motion made was not indicative of the acceptance towards the buffer variance and modification of the Motion is necessary. Voting Aye: Nay: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion fails 0:5) MOTION: made by Bottema, seconded by Vehrenkamp, to approve Resolution 2024-25 Comprehensive Plan Amendment for "Woodland Hills of Corcoran" Located at the Northeast Corner of County Road 116 and Hackamore Road (PID 36-119-23-33-00037 36-119-23-33-0007, and 36-119-23-33-0010) (City file 23- os2>. Voting Aye: (Motion fails 0:5) Nay: McKee, Bottema, Schultz, Vehrenkamp, and Nichols MOTION: made by Bottema, seconded by Vehrenkamp, to approve Resolution 2024-26 Findings of Fact for zoning Text Amendment of Section 1040.050 and Zoning Map Amendment for the Properties Located at the Northeast Corner of County Road 116 and Hackamore Road (PID 3&119-23-33-0003, 36-119-23-33-0007, and 36-119-23-33-0010) (City file 23-032). Voting Aye: Nay: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion fails 0:5) MOTION: made by Bottema, seconded by Vehrenkamp, to approve Resolution 2024-27 Preliminary Plat for "Woodland Hills of Corcoran" on the Properties Located at the Northeast Corner of County Road 116 and Hackamore Road (PID 36-119-23-33-0003, 36-119-23-33-0007, and 36-119-23-33-0010) (City file 23-032). Voting Aye: Nay: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion fails 005) MOTION: made by Bottema, seconded by Vehrenkamp, to adopt Ordinance 2024-518 Amending Title X (Zoning Ordinance) of the City Code to Amend the Text of Section 1040.050 and Classify Certain Land Located at the Northeast Corner of County Road 116 and Hackamore Road (PID 36-119-23-33-0003, 36- 119-23-33-0007, and 36-119-23-33-0010) (City file 23-032). Voting Aye: Nay: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion fails 0:5) MOTION: made by Bottema, seconded by Vehrenkamp, to approve Ordinance 2024-519 Summary of Ordinance 2024-518 Amending Title X (Zoning Ordinance) of the City Code to Amend the Text of Section 1040.050 and Classify Certain Land Located at the Northeast Corner of County Road 116 and Hackamore Road (PID 36-119-23-33-0003, 36-119-23-33-0007, and 36-119-23-33-0010) (City file 23-032). Voting Aye: Nay: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion fails 0:5) Council discussed the buffer variance request and the existing trees and brush along the eastern side of the property. Council noted large amounts of buckthorn that needs removal, and the remaining trees and brush will likely die, and what remains will not be an acceptable buffer, but could be partial credit. Council received comments from applicant regarding variance request and location of amenity center, noting people within the development are able to walk to the amenity center and noted preference not include parking at the amenity center. Applicant commented on landscaping surrounding the amenity center and buffering that will be necessary. Applicant also noted review of switching the pool house building to the east of the amenity lot. Council noted possibility of residents from the development parking in Hackamore Circle and walking to the amenity center. Council and staff discussed one ADA parking space and two regular parking spaces at the amenity center. Council discussed amending the opacity fence at the amenity center as a condition of the variance. Fred Benkusky, 6215 Hackamore Circle, opined on the parking that may occur on Hackamore Circle with amenity center located on the east side of the development and adjacent to Hackamore Road. Mr. Benkusky noted Hackamore Circle is a quarter mile from County Road 116 and opined that residents would likely park on Hackamore Circle. Council and staff discussed a condition requiring the amenity center be located on a different lot within the Woodland Hills development. Planner Davis McKeown noted the amenity center is a permitted use in the zoning district. Council and staff discussed additional conditions to variance on condition 11, to include the pool and pool house location will require three off street parking spaces including one handicap space, structures need to be oriented so the pool house is to the east of the lot with pool on the west, and privacy fence will be required on the amenity lot as part of the buffer yard. 0 MOTION: made by McKee, seconded by Nichols, to amend Resolution 2024-27 Preliminary Plat for 'Woodland Hills of Corcoran" on the Properties Located at the Northeast Corner of County Road 116 and Hackamore Road with additional requirements under Condition 11 to include the pool and pool house location will require three off street parking spaces including one handicap space, structures need to oriented so the pool house is to the east of the lot with pool on the west, and privacy fence will be required on the amenity lot as part of the buffer yard. (PID 36-119-23-33-0003) 36-119-23-33-0007, and 36-119-23- 33-0010) (City file 23-032). Voting Aye: McKee, Bottema, Sc ( hult Council and staff reviewed amendments to the variances requested. Planner Davis McKeown noted Resolution 2024-28 could be a consent agenda item on the April 11 meeting for Council approval. MOTION: made by McKee, seconded by Schultz to amend Resolution 2024-27 Preliminary Plat for "Woodland Hills of Corcoran" on the Properties Located at the Northeast Corner of County Road 116 and Hackamore Road with additional requirements for screening, buffering, parking, architectural elements exempting lots 13 and 14 as long as trees are not removed. (PID 36-119-23-33-00031 36-119-23-33-0007) and 36-119-23-33-0010) (City file 23-032). Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries: 500) Planner Davis McKeown noted resolution would be presented as a consent agenda item at the April 11 meeting. MOTION: made by McKee, seconded by Schultz, to approve Resolution 2024-25 Comprehensive Plan Amendment for "Woodland Hills of Corcoran" Located at the Northeast Corner of County Road 116 and Hackamore Road (PID 36-119-23-33-0003, 36-119-23-33-0007, and 36-119-23-33-0010) (City file 23-032). Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries: 5:0) Council suggested renaming Very Low Density Residential Zoning to Conservation Residential Zoning. Planner Davis McKeown noted Resolution 2024-25 and Ordinance 2024-518 would reflect the new language. Mayor McKee requested a friendly amendment with the new language to Resolution 2024-25 and Ordinance 2024-518. MOTION: friendly amendment made by McKee, seconded by Schultz to include Conservation Residential Zoning as replacement language for Very Low Density Residential Zoning in Resolution 2024-25 and Ordinance 2024-518. Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries: 5:0) MOTION: made by McKee, seconded by Schultz, to approve Resolution 2024-26 Findings of Fact for zoning Text Amendment of Section 1040.050 and Zoning Map Amendment for the Properties Located at the Northeast Corner of County Road 116 and Hackamore Road (PI D 36-119-23-33-0003, 36-119-23-33-0007, and 36-119-23-33-0010) (City file 23-032). Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries: 5:0) MOTION: made by McKee, seconded by Schultz, to approve Resolution 2024-27 Preliminary Plat for "Woodland Hills of Corcoran" on the Properties Located at the Northeast Corner of County Road 116 and Hackamore Road as amended (PID 36-119-23-33-0003, 36-119-23-33-0007, and 36-119-23-33-0010) (City file 23-032). MOTION: made by McKee, seconded by Schultz, to adopt Ordinance 2024-518 Amending Title X (Zoning Ordinance) of the City Code to Amend the Text of Section 1040.050 and Classify Certain Land Located at the Northeast Corner of County Road 116 and Hackamore Road (PID 36-119-23-33-0003, 36-119-23-33- 0007, and 36-119-23-33-0010) (City file 23-032). Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries: 5:0) MOTION: made by McKee, seconded by Schultz, to approve Ordinance 2024-519 Summary of Ordinance 2024-518 Amending Title X (Zoning Ordinance) of the City Code to Amend the Text of Section 1040.050 and Classify Certain Land Located at the Northeast Corner of County Road 116 and Hackamore Road (PID 36-119-23-33-00031 36-119-23-33-0007, and 36-119-23-33-0010) (City file 23-032). Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols 7 (Motion carries: 5:0) Mayor McKee recessed the Council meeting at 10:43 pm. Mayor McKee reconvened the Council meeting at 10:48 pm. c. Public Hearing: Tavera 4th Easement Vacation (City file 24-004) Mayor McKee opened the Public Hearing. Mayor McKee recessed the Public Hearing until after the staff presentation. City Planner Lindahl reviewed the Tavera 4t" Easement Vacation and noted the 4tn Addition Easement Vacation is for two for townhome lots on the west side and include lots 10 and 11. City Planner Lindahl noted in the 2nd Addition of Tavera between the preliminary and final plat, the Council widened the easement on the shared lot line for a deeper storm sewer, and at that time a tiny encroachment was missed. City Planner Lindahl added when a building permit was initiated, the missed encroachment was realized and needed to be vacated. City Planner Lindahl noted the area is less than a quarter of an acre and city engineer has no objection. Mayor McKee reconvened the Public Hearing. A resident made a comment from the audience that was not audible. Audience commented on the agenda and approached the Council. Council explained the 500-foot radius of change on adjacent property. Brad Erlandson, 6665 Trail Lane, questioned construction hours, when park would be constructed, and when trails would be finished within the development and also along Hackamore Road. Mr. Erlandson noted the lights that are always on in the model homes. Council responded construction hours are 7am to 7pm weekdays, and 8am to 4pm on weekends. Council noted residents can contact the nonemergency line in the Police Department to record a problem, or call 911 for a non -emergency. MOTION: made by McKee, seconded by Schultz to close the Public Hearing. Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries: 520) MOTION: made by Nichols, seconded by Schultz, to approve Resolution 2024-22 Vacation of Drainage and Utility Easements for "Tavera 4th Addition" Subdivision (City file 24-004) Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries: 5:0) d. Public Hearing: Tavera 6th Easement Vacation (City file 23-032) Mayor McKee opened the Public Hearing. MOTION: made by Nichols, seconded by Bottema to close the Public Hearing. Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries: 5:0) MOTION: made by Nichols, seconded by Vehrenkamp, to approve Resolution 2024-21 Vacation of Draining and Utility Easements for "Tavera 6th Addition" Subdivision (City file 23-033). Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries. 5:0) e. Corcoran Industrial NE Concept Plan (City file 24-010) City Planner Lindahl reviewed the 80.67 acre site is guided light industrial and zoned light industrial. City Planner Lindahl noted the site is included with the MUSA in phase 1 of the sewer staging plan. The concept plan includes two buildings for warehouse and distribution, truck docks between the buildings, with a variance needed for a zero setback for truck bay. City Planner Lindahl noted the parking looks to comply. City Planner Lindahl reviewed screening, wetland locations, landscaping, and noted there is a thousand feet between adjacent residential which does meet buffer requirements. City Planner Lindahl noted code would require 4 percent of the land be dedicated to for parkland. City Planner Lindahl noted there was a trail planned and running along the west side of the property, however, the adopted Three Rivers Park trail map indicates the Diamond Lake Regional Trail also to the west of the property. City Administrator Tobin noted the possibility of east west trail and also a Regional Park in Corcoran. Council suggested taking some of the Park dedication and the section of the parcel with Woodland on it located north of the development and when the Westerly parcel develops determine if there's some complimentary landing to could create a broader Trail Corridor that captures some more natural interest versus trying to put it in the 0 middle of one parcel. Council added rather than have the entirely if we take land in become the Eastern side of the trail easement or a portion of the trail and then when the Western trail run through the adjacent property stead of cash and capture portions of that have natural interest that can parcel develops segments could be taken with that Park dedication resulting in a more natura Corridor. Council discussed trail location options, screening, and architectural standards. City Planner Lindahl noted office district, the concept plan is compliant and t and the City does have standards. Counc industrial spots are limit concept plan is w parking need t noted benefit i he property is an industrial district, not an it noted diversifying the tax base and noted ed with residential properties being 1000 feet away. Council noted the ell thought out however, parking consideration in parking islands in the trailer o be discussed and distinguish between truck trail zones and parking lots. Council n saving trees beneficial in commercial and in residential areas where you want to create a buffer, but less industrial areas. Council and staff discussed road construction public safety, and emergency vehicle access. City Planner Lindahl noted the property to mixed use, and then transitions into residential. City Planner Lindahl road access points on the Northeast District and developed the exception of the northern road need the west is reflected in conjunction with Hennepin County are consistent with ing to shift slightly south. City Planner Lindahl noted comments were received by Maple Grove. City Planner Lindahl reviewed the next steps would include an environmental assessment worksheet requirement due to the size of the building and being a commercial or industrial property. City Planner Lindahl noted along with EAW, a feasibility study would be completed to study the infrastructure, allow for public comment, and at the end of the process, the applicant could submit an application. Council asked for clarification on the Maple Grove comments. City Administrator Tobin noted the perceived alignment of the road would be a different location and though Maple Grove has not yet invested staff time to fully explore the location but is where the road template exists. Public Works Director Mattson noted Hennepin County will determine where the road access points will be located and will be based on technical items like food planes, wetland mitigation, etc. Council noted incoming and outgoing truck traffic. Council generally supports the overall site plan, support of the trail not touching the property, and support for variance. Rick Temple, Temple Real Estate, thanked the mayor and Council for their feedback. Mr. Temple commented on completing imagery for the buffer to southeast, regarding tree preservation Mr. Temple noted they worked very hard to work with the existing topography to maximize buildable acreage and referenced the curved road on the Maple Grove side of 101 and noted the possibility of working within curve and minimal wetland impact. Mr. Temple noted phases of building roads as the development grows and would be willing to commit to building roads as the western building property owner begins the project and is in a position to connect the roads. f. Revise Commercial/Industrial Zoning Districts — Three Phases (City file 23-023) Mayor McKee noted Council is not approving any specifics and approving or discussing the work plan. Planner Davis McKeown reviewed changes to accommodate the deadlines within the three phases with a timeline beginning in April and ending in November. MOTION: made by McKee, seconded by Vehrenkamp, to approve the work plan as presented. Voting Aye: McKee, Bottema, Schultz, Vehrenkamp, and Nichols (Motion carries: 5:0) 10. New Business 11. Staff Reports a. Planning Project Update Report 12. Council Reports 13. Updated: 2024 City Council Schedule 14. Closed Session a. Closed Session 1: Real Estate Property 1. Removed: Stieg Road Improvements 0 2. Removed: City Center 3. Added: Consider offers for the pur b. Closed Session 2: chase or sale of real or personal property 1. Discuss Development Offers or Counteroffers for the purchase or sale of real or personal property Mayor McKee stated: "City Council is going into closed to consider an offer for real estate. Under the authority of Minnesota Stat. § 13D.05 subd. 3(c)(3) the City is permitted to close a meeting to consider offers and counteroffers for the purchase or sale of real or personal property. The city council is going into closed session to consider an offer for real estate or personal property; the following property is the subject of the closed meeting: water supply treatment equipment. In the second closed session, the City Council will consider an offer for real estate or personal property; the following property is the subject of the second closed session: PID 23-119- 23-43-0008." Mayor McKee recessed the Council meeting at 11:45 pm. Mayor McKee reconvened the Council meeting at 12:10 am. Mayor McKee stated: "in the closed session, t provided direction." B. Adjournment he City Council discussed an offer for real estate and personal property; staff was MOTION: made by McKee, seconded by Nichols to adjourn. Voting Aye: McKee, Schultz, Bottema, Vehrenkamp, and Nichols. (Motion carries 500) Meeting adjourned at 12:11 am on March 29, 2024. Michelle Friedrich —City Clerk 11