HomeMy WebLinkAbout2023-12-08 Council MinutesCITY OF CUXUUKAN
City Council Minutes
December 8, 2022 — 7:00 pm
The Corcoran City Council met on December 8, 2022, in Corcoran, Minnesota. The City Council meeting
was held in person and the public was present in person and remotely through electronic means using the
audio and video conferencing platform Zoom.
Mayor McKee, Councilor Bottema, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were
present.
City Administrator Beise, Finance Manager Ung, Public Works Director Mattson, and City Planner Lindahl
were present.
�o CaOI to Order/Roll Call
Mayor McKee called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
Councilor Bottema expressed words of gratitude for Joe Andres and sympathy for Mr. Andres' family in his
unexpected passing. Councilor Bottema shared some memorable moments of Mr. Andres and of the
Corcoran Meat Locker in Corcoran. Councilor Bottema noted Mr. Andres' dedication to the City of Corcoran
and the Corcoran Lions and asked for moment of silence in his memory.
City Administrator Beise noted receipt of three public comments regarding Corcoran Farms Industrial Park,
the addition of item 10a Change Order for the Stormwater Pond at City Center Drive, and addition of 11 b
Report of Broadband Grant. Council requested City Administrator Beise to announce the new Administrative
Services Director. City Administrator Beise noted Kathy Hughes as the new Administrative Services Director
and noted Kathy's years of experience in the Sheriff's Office as well as the City of Minneapolis.
MOTION: made by Schultz, seconded by Vehrenkamp to approve the agenda as amended.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 500)
City Administrator Beise noted tabling consent agenda item 7a 2022-06-09 Draft Council Minutes to the
December 22, 2022 Council Meeting.
4. Commission Representatives
Mayor McKee noted Planning Commissioner Van den Einde and Parks and Trails Commissioner
Christenson were in attendance virtually.
5. Open Forum (Public Comment Opportunity)
Mayor McKee invited residents to communicate in -person or telephonically during Open Forum for items
not included on the agenda. City Administrator Beise explained the instructions to participate in the meeting
via the Zoom video format and reviewed instructions for participation in the meeting through telephone or
computer. No residents participated in the public comment opportunity.
S. Presentations/Recognitions
7. Consent Agenda
a. 2022-06-09 Draft Council Minutes
b. Financial Claims
c. Communications Assistant Job Description
d. City Center Drive & 79th Place —Mass Grading and Stormwater
Improvements — Pay Request 1
e. 2023 Water and Sanitary Sewer Budget
f. 2023 Revised 2023 City Calendar
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Council requested item 7a be tabled to the December 22, 2022 meeting. Council requested item 7c and 7e
be pulled from the agenda for further discussion.
MOTION: made by Nichols, seconded by Schultz, to approve agenda items 7b, 7d, and 7f as presented.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
MOTION: made by McKee, seconded by Nichols, to table item 7a to the December 22, 2022 Council
meeting.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
Council requested clarification on item 7c, status of the Communication Assistant position. City
Administrator Beise noted the Communications Assistant position was a scheduled half-time position for
2023.
MOTION: made by Nichols, seconded by Schultz, to approve consent agenda item 7c.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
Council requested discussion on securing higher interest earnings in 2023. Finance Manager Ung noted the
budgeted number was reflective of 2022 estimates, and noted obtaining higher interest rates will be
managed in 2023 through transfer of monies to higher yielding funds when appropriate.
MOTION: made by Nichols, seconded by Schultz, to approve agenda items 7e as presented.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
8. Planning Business (Public Comment Opportunity)
Mayor McKee noted Public Hearing Comment Opportunities on item 8a, and invited residents to
communicate in -person or telephonically during the public comment opportunity for Planning Business. City
Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and
reviewed instructions for participation in the meeting through telephone or computer. City Administrator
Beise noted 3 comments were received via email and were forwarded to Council for review.
Linda Benson, 20205 Larkin Road, Ms. Benson requested asking a questions, would like to understand
when is projects being construction, who is responsible for improvements to Larkin Road, when are the
construction hours for the project, where is the walkway going to located, and if it is placed on south side,
will her trees on her property be removed, requested a noise ordinance for j-braking if project moves
forward.
City Planner Lindahl responded construction would begin after final plat is completed and would not likely
not happen until spring 2023. Public Works Director Mattson noted road improvements would be paid for by
applicant and include turn lanes at applicant's entrance on Larkin and Bluebell and turn lane improvements
at County Road 116 and Larkin Road. Council and staff discussed future road right-of-way pedestrian trail
location, and pavement improvements between Blue Bonnet and Buckskin Trail, and can be requirement of
the PUD. Council and staff discussed implementing a j-braking noise ordinance in residential construction
areas. Council and staff discussed hours of operation for construction.
a. Corcoran Farms Industrial Park Preliminary Plat
City Planner Lindahl reviewed architecture of the building and landscaping with revised screening on Larkin
Road, including fencing and a small, two -foot bump out island with conifer trees along Larkin Road.
Jeff Kousk, 7200 Hemlock Lane, Maple Grove, commented on the various berming utilized with existing
grades within the project, retaining wall locations and screening height.
Council discussed trail access of Larkin Road as a PUD benefit, noted including hours of operation in the
PUD, and berming and fencing options and materials. Council reviewed increased road maintenance due to
the increased traffic related to the industrial facility, speed limits, and the City's ability to control speed limits.
Council and staff discussed assessments, methods of assessments and low end of benefit ranges per
policy. Council and staff discussed future trail locations and safety for pedestrians at the County Road 116
and Larkin Road intersection, and a future signal light at the intersection when the intersection meets the
trigger criteria. Council and staff discussed including a PUD Condition for a trail connection between
Buckskin Trail and Blue Bonnet Drive, and a PUD Condition to include a plan for a trail on a specific side of
Larkin Road in the revised plan. Council noted Condition 14 must be revised to include a 60400t half -right-
of-way for County Road 50.
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MOTION: made by McKee, seconded by Nichols, amending Resolution 2022-120 to include a condition
related to a trail or pedestrian access corridor on the south side of Larkin, and between Buckskin Trail and
Blue Bonnet Drive.
Council discussed impacts to residents located along the trail corridors and noted trails should not impede
into resident properties.
Motion made by McKee withdrawn, and seconded by Motion by Nichols was withdrawn.
MOTION: made by McKee, seconded by Nichols, amending Resolution 2022-120 to include a condition
related to a trail or pedestrian access corridor on Larkin, and between Buckskin Trail and Blue Bonnet Drive,
and allowing staff to determine trail location once development is ripe for discussion.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
Council and staff discussed fence and screening details.
MOTION: made by Nichols, seconded by McKee, amending Resolution 2022-120 to include a Condition 23f
referencing fence details for the solid screening privacy fences on the west and must be provided for review
and approval by the City Council with PUD final plat application.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
MOTION: made by Nichols, seconded by Vehrenkamp, amending Resolution 2022-120 Condition 23c to
change the white floor rail fence to a natural -colored composite floor rail fence.
Council noted caution in Council determining what is most appealing regarding floor rail fences.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp Nay: Bottema Abstain:
(Motion carried 4:1:0)
Council and staff discussed architectural setbacks and noted dislike of the setbacks being made higher on
the architectural versus setback to roof lines with the same height, versus setback and then increase the
height.
MOTION: made by McKee, seconded by Nichols, amending Resolution 2022-120 Condition 20d to include
the roof line shall remain flat on all buildings in the setback areas.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
Council clarified Condition 23b in Resolution 2022-120 included 31 trees planted at 16 feet high, and asked
for clarification if that was accurate or if trees were to be 10 to 12 feet high. Applicant confirmed the height
of the 31 trees would be 16 feet high when planted. Council and staff discussed the landscape plan
includes all the pertinent information regarding landscaping is included withing the resolution as a condition.
MOTOW made by McKee, seconded by Nichols to approve Resolution 2022-119 Findings of Fact for
Rezoning for the Property Located at 20130 Larkin Road (PI D 26-1 19-23-1 3-0006) (City File 22-044).
Council discussed communication with community regarding future rezoning or re -guiding of parcels and
improvements to how residents are notified.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp Nay: Bottema Abstain:
(Motion carried 4:1:0)
MOTION: made by Schultz, seconded by Vehrenkamp, to approve Resolution 2022-120 Preliminary
Planned Unit Development Plan for "Corcoran Farms Business Park" Located at 20130 Larkin Road (PID
26-119-23-13-0006) (City File 22-044) as amended.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp Nay: Bottema Abstain:
(Motion carried 4:1:0)
MOTION: made by Schultz, seconded by Vehrenkamp, to approve Resolution 2022-121 Preliminary Plat for
"Corcoran Farms Business Park" Located at 2130 Larkin Road (PIE 26-1 19-23-1 3-0006) (City File 22-044).
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp Nay: Bottema Abstain:
(Motion carried 4:1:0)
MOTION: made by Schultz, seconded by Vehrenkamp, to adopt Ordinance 2022469 Amending Title X
(Zoning Ordinance) of the City Code to Classify Certain Land Located at 20130 Larkin Road (PID 26-119-
23-13-0006) (City File 22-044).
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp Nay: Bottema Abstain:
(Motion carried 4:1:0)
Council noted support in reviewing a jay -braking and speed adjustment ordinance for Larkin Road as soon
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as possible. Staff noted review of such an ordinance for the City as a whole, but focused in areas Of light
industrial and residential areas.
Mayor McKee called for 5-minute recess at 9:09 pm.
Council reconvened at 9:15 pm.
9. Unfinished Business
Mayor McKee noted Public Hearing Comment Opportunities on item 9a-9c, would be received first,
followed by public comment on items 9e-9d later in the meeting.
a. Public Hearing — 2023 Proposed Budget and Property Tax Levy
Mayor McKee opened the Public Hearing on the 2023 Proposed Budget and Property Tax Levy. City
Administrator Beise explained the instructions to participate in the Public Hearing opportunity via the Zoom
video format and reviewed instructions for participation in the meeting through telephone or computer. No
persons participated in the Public Hearing opportunity in person or electronically, however, City
Administrator Beise noted one comment was received via email and was sent to Council for review and
included at the dais for Council review.
MOTION: made by Nichols, seconded by Bottema to close the public hearing.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
Finance Manager Ung reviewed the 2023 proposed budget and property tax levy and noted at the
September 8 Council meeting the City adopted a tax rate of 41.971, decreasing the 2022 tax rate by 1.22
percent. Finance Manager Ung reviewed the City notice included with the Hennepin County notice that was
sent to all residents. Finance Manager Ung noted the refined budget tax rate of 41.937 percent. Finance
Manager Ung reviewed the 2022 and 2023 revenue and expenditure changes, and noted wage adjustments
for the market adjustment and COLA reflected the biggest change, noted the general fund tax levy is
$6,356,000 with the overall tax rate decreasing by 1.22 percent. Finance Manager Ung reviewed the
property value increases of approximately 17.6 percent, an noted agricultural and commercial rates.
Finance Manager Ung noted residents pay approximately $165 per month for City services. Finance
Manager Ung noted the next item includes the Budget and Levy Hearing. Council noted the staff
presentation should have been presented prior to the Public Hearing and noted a second public hearing for
additional public comment.
Mayor McKee called a second Public Hearing on the 2023 Proposed Budget and Property Tax Levy. City
Administrator Beise explained the instructions to participate in the Public Hearing opportunity via the Zoom
video format and reviewed instructions for participation in the meeting through telephone or computer. No
persons participated in the Public Hearing opportunity in person or electronically. No residents participated
in the Public Hearing.
MOTION: made by Nichols seconded by Bottema, to close the second public hearing.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
b. 2023 General Fund Budget and Property Tax Levy
MOTION: made by Bottema, seconded by Schultz, to adopt Resolution 2022-143 2023 Budget and Final
2022 Tax Levy, Collectible in 2023 Option 2 without membership.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
c. 2023 Full-time, Part-time, and Seasonal Wage Schedule
MOTION: made by Nichols, seconded by Vehrenkamp, to approve Resolution 2022-145 Adopting the 2023
Wage Schedule for City Employees.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
d. Water Supply Bid Update — Water Tower and Treatment Facility
Ash Hammerbeck, Stantec Project Engineer, updated Council on the water tower and treatment facility bid
results and timelines, and project anticipated costs.
e. Request for Proposal Discussion and Direction
Council and staff discussed options for contracted services RFPs, a schedule for major services that are
contracted out, and every 4 years one service goes out for RFP. Council and staff reviewed timelines for
previous RFPs completed and review again in January 2023. Council noted contracted services include IT,
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engineering, legal services, audit and assessing services, and planning services. Council noted compiling a
list and reviewing in January. Council noted RFPs take up significant staff time and possibly reviewing every
two years for review of contracted services. Council discussed RFP options and splitting up services
between vendors.
10. New Business
Mayor McKee invited residents to communicate in -person Or telephonically during the public comment
opportunity for New Business items 10a. City Administrator Beise explained the instructions to participate
in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer. No persons participated in the public comment period.
a. Added: Mass Grading and Stormwater Pond — City Center Drive and 79th Place Change
Order 1
MOTION: made by Bottema, seconded by Nichols, to approve the Change Order 1 Mass Grading and
Stormwater Pond for City Center Drive and 79th Place.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
11. Staff Reports
a. Financial Management Plan Update; Council received report.
12. 2022=23 Counco0 Schedule
Council received schedule.
13. Adjournment
MOTION: made by Nichols, seconded by Vehrenkamp to adjourn.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
Meeting adjourned at 10:47 pm on December 8, 2022.
Michelre Friedrich —City Clerk
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