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HomeMy WebLinkAbout2022-08-25 Council MinutesCITY OF CUKUUKAN City Council Minutes August 25, 2022 e 7:00 pm The Corcoran City Council met on August 25, 2022 in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Acting Mayor Bottema, Councilor Nichols, and Councilor Vehrenkamp were present. City Administrator Beise, City Clerk Friedrich, Finance Manager Ung, Public Works Director Mattson, and Director of Public Safety Gottschalk were present. �o Call to Order/Roll Call Acting Mayor Bottema called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Acting Mayor Bottema invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Beise noted the addition of final audit documentation, addition of May 12, 2022 Council Minutes, added item 71, Temporary Liquor License for Heidi 3s GrowHaus event scheduled on September 24, revised item 8a, Walcott Glenn resolution with architectural standards, and revised item 9d, final copy of the police department labor agreement. City Administrator Beise noted removal of item 9c, St. Therese final cost share agreement until final comments can be received. Acting Mayor Bottema requested item 9b, 10a, and 10c, be moved to Consent Agenda as item 7j7 7k, and 71. wI���'IOIV: made by Nichols, seconded by Vehrenkamp to approve the agenda as modified. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) Commission Representatives Acting Mayor Bottema noted Planning Commissioner Lanterman and Parks and Trails Commissioner Christenson were present via electronic means. Open Forum (Public CommentOpportunity) Acting Mayor Bottema invited residents to communicate in -person or telephonically during Open Forum for items not included on the agenda. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. Mark Lanterman, Planning Commission Chair, noted video is currently not working, but audio is very good. City Administrator Beise noted IT difficulties with video, but that staff was able to correct the issue. Planning Commission Chair Lanterman noted the video was restored. 6. Presentations/Recognitions a. 2021 Audit Presentation Acting Mayor Bottema noted the audit presentation is approximately 10 minutes and noted the presenter Justin Nelson, ABDO Senior Audit Manager was not able to attend the meeting, but noted the recording is valuable for public review and requested staff play the recording. Presentation indicated issuance of a clean, unmodified opinion for 2021, with brief discussion on general fund revenues and expenditures, overall cash balance, and key performance indicators. 7. Consent Agenda a. Draft Minutes of the May 12, 2022 Council Meeting b. Financial Claims c. Interim Ordinance -Prohibiting the Sale of Edible Cannabinoid Products d. Resolution 2022-99 Approving Cancellation of Special Assessments �J 2021 Audit St. Therese - Temporary Construction Easement Agreement Joint Powers Agreement - Brockton Lane North Cook Lake Highlands — Metropolitan Council Agreements Resolution 2022-101 Approving Temporary Liquor License Omni Brewing Company Item moved Item moved Item moved from 9b: Planning Commission Appointment from 10a: Tuition Reimbursement from 10c: Request for Sign Ordinance Amendment OTION: made by Bottema, seconded by Nichols t0 approve agenda items Council asked for clarification o discussion. 7a-k, as modified. n added items 7i7j7kand 71and asked to remove item 71 for further , , , , OTION: made by Bottema, seconded by Nichols, for a friendly amendment to original Motion, and revise the original Motion to approve agenda items 7a-7k, and to pull item 71 for further discussion. Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) Council discussed 71 Request for Sign Ordinance Amendment. City Administrator Beise outlined request by the Corcoran Lions for a sign ordinance amendment, and noted staff would like direction if the ordinance amendment is a Council directive for a City initiated ordinance review, or if Council direction would be for the Lions to move forward with a formal application for a zoning ordinance amendment. City Administrator Beise noted the city attorney indicated a special event type of ordinance amendment allowing for permitting related to special event signage in order to ensure sign locations are appropriately outside of safety triangles could be included as an amendment to the sign ordinance. MOTION: made by Schultz, seconded by Nichols, to direct staff to initiate a City review of a sign ordinance amendment related to special events and signs. Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) 8. Planning Business (Public Comment Opportunity) Acting Mayor Bottema invited residents to communicate in -person or telephonically during the public comment opportunity for Planning Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. Lynn Alberts, 74940 Fir Lane, addressed Council on item 8a, regarding the drainage plan along the off - road trail near lots one through 10, as currently drainage is emptying into Bass Lake Crossing Outlot D. Mr. Alberts also questioned if drainage into Outlot F was coming from Cook Lakes Highland development construction and if Cook Lake Highlands received permission to remove the Bass Lake Crossing hill to the west of lots two through seven. Mr. Alberts noted an engineering memo dated June 21 indicating any adjacent improvements must have written approval prior to affecting property owners. Mr. Albert inquired about property survey stakes along the off -road trail indicating where property lines are located, and will Bass Lake Crossing be required to put catch basins in the road gutters to catch the dirt and debris from the Cook Lake Highlands construction. Mr. Alberts also inquired if the new builder on the 19 lots is M/1 Homes, and if not will the new builder be held to the same design standards and restrictions submitted in the PUD. Public Works Director Mattson noted receipt of the questions by Mr. Alberts was within minutes of the public comment opportunity. Public Works Director Mattson recommended staff schedule a meeting with Mr. Alberts and the inspection team to review the questions Mr. Alberts addressed. Mr. Alberts noted concern of project proceeding to final plat prior to the stated issues being resolved. a. Walcott Glen Final Plat and PUD Acting Mayor Bottema noted staff would contact Mr. Alberts and schedule a meeting regarding the questions he asked during the public comment opportunity. Council inquired on the redlined version of the supplemental information. City Planner Lindahl indicated the item submitted to Council is an updated map showing the parcels that require single family parcels where architectural upgrades are required. City Planner Lindahl noted there was a clerical error with three lots that do require the update, not reflected on the preliminary plat, so thank you, Councilmember Nichols for pointing that out. City Planner Lindahl noted the resolution 2022-97 condition was updated to reflect the omitted lots. Council reviewed townhomes and the architecture I requirements, side of the townhome will be recorded and wanted clarification of wrapping in the agreement. th City Planner Linda e architectural elements on the back hl noted sin gle-family standards do not apply to townhomes, and townhomes do not have a secondary elevation requiremen requirements such as stone on all four elevations, with lap t, ould require a modificafiion to the PUD approval and would need t0 come back to COunCll. Council and staff discussed tree placement and type of trees within the landscape streetscape plan, right -Of -ways, and easements. MOTION: made by Nic replacement outside of the mutual conse Council reviewed action. siding and shake, and any change w hots to amend Resolution 2022-97 to include a condition referencing any tree species selected with nt of the owner and the applicant from the palette for the development. instances where a consensus cannot be reached on tree replacement, and res right of way under this project, after occupancy shall be of a Motion fails for lack of second. ulfiing OTION: made by Bottema, seconded by Nichols to amend Resolution 2022-97 to include a condition referencing any tree replacement outside of a right of way under this project, after occupancy shall be of a species selected with the mutual consent of the owner and the applicant from the palette for the development. Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) Council noted adding no parking signs as part of the street installation before permits are issued to ensure the signs are posted. Council and staff reviewed signage plans, installation of the signs, including dead end signs and future road extension signs, and enforcement action if applicable. Council and staff discussed construction sites difficulties regarding enforcement, ordinances and code enforcement, and development contract requirements and conditions. City Administrator Beise noted item number 17 in the development contract does speak to street maintenance, with a requirement the street has to be passable for traffic, and further added, streets within the subdivision are required to be kept clean and picked up of any debris is also within the development agreement. City Administrator Beise noted that would be one item the City could enforce with developer beyond the ordinance. OTION: made by Nichols that no parking signs shall be posted as part of street installation, and before building permits are issued for those addresses. Motion fails for lack of second. OTION: made by Bottema, seconded by Schultz to approve Resolution 2022-97 Final Planned Unit Development (PUD) Plan for "Walcott Glen" on the Properties Located at the Northwest Corner of Hackamore Road and County Road 101 (PIDs 36-119-23-44-0013, 36-119-23-44-0009, 36-119-23- 44- 0008, 36-119-23-44-0010, 36-119-23-44-0014, 36-119-23-44-0031, 36-119-23-44-0024) 36- 119-23-44- 0033 AND 36-119-23-44-0030) (City File 22-036) with amendment to Resolution 2022-97 to include a condition number 19, referencing any tree replacement outside of a right of way under this project, after occupancy shall be of a species selected with the mutual consent of the owner and the applicant from the palette for the development. Voting Aye: Bottema, Schultz, and Vehrenkamp Nay: Abstain: Nichols (Motion carried 3:0:1) OTION: made by Bottema, seconded by Schultz to approve Resolution 2022-98 Final Plat and Development Contract for "Walcott Glen" on the Properties Located at the Northwest Corner of Hackamore Road and County Road 101 (PI Ds 36-119-23-44-0013, 36-119-23-44-0009, 36-119-23- 44-0008, 36-119- 23-44-0010, 36-119-23-44-0014, 36-119-23-44-0031, 36-119-23-44-0024) 36- 119-23-44-0033 AND 36- 119-23-44-0030) (City File 22-036) . Voting Aye: Bottema, Schultz, and Vehrenkamp Nay: Abstain: Nichols (Motion carried 3:0:1) b. Cook Lake Highlands PUD Revision Request MOTION: made by Schultz, seconded by Bottema to take no action on the resolution to the request or change. Beth Hustand, applicant and owner of Trek Real Estate and Development Inc., reviewed the request to defer cash park fees for the site until at which time each of the builders complete their building permit applications, and explained why the request is being made. Council noted current updates to park dedication fees, and the possibility of fees increasing, and cost savings by paying the fees now versus later 3 in the project development. City Planner Lindahl noted this has always been a residential development park dedication is paid with the final plat for commercial and industrial developments, and does get paid prior to issuance of building permits, and indicated with the request, Council could decide to say the fees are subject to the fees in place a the time of permit issuance if deferring them. Council added there would be three permits in total, one for Applewood, one for the daycare and one for the memory care. City Planner Lindahl confirmed if the City waives the fees on the villa units, because we swapped the park dedication, there really are only three building permits. City Planner Lindahl noted the risk to the city is rather than collecting the fees now, the City waits until the permits are initiated, which we hope is in March, and the risk to the developers will be subject to the fees in place, as the City is in the process of updating our park dedication fees. Council, staff, and applicant discussed mixed residential projects, the numerous public entities, and stakeholders involved in the project. Ms. Hustad noted the benefit to the City of its water station, the encroachment agreement, the L 80 lift station that serves the rest of this community, this has been a complicated project. Council suggested tabling the item until Mayor McKee could offer comments. Council reiterated the Motion on the table was to take no action on the resolution to the request or change. Voting Aye: Bottema, Schultz, and Vehrenkamp Nay: Nichols Abstain: (Motion carried 3:1:0) c. O'Brien Concept Plan City Planner Lindahl noted the staff report outlines numerous issues, an the applicant is intending to come forward with the concept plan. City Planner Lindahl noted the applicant is looking to receive as much feedback from the council about this project as possible, so they can make a decision about whether or not to proceed with the project. City Planner Lindahl noted the project is a new corporate office for Crystal distribution, with about 17,000 square feet of office and some showroom, with a shop space, and some room for expansion. City Planner noted the building would require a variance because it's in the MUSA, and code specifies cannot be developed without sewer and water, and currently there is no sewer and water available yet. City Planner Lindahl noted the area is in a study area that will be a joint study with the Met Council in advance of our next Comprehensive Plan update. City Planner noted the policy issue, and noted applicant is hoping to understand if there is support of the idea of allowing them to develop. City Planner Lindahl noted a few other issues regarding the site plan itself with the most significant issue of this property is located in part of the southeast district, which has future plans for a frontage road, or highway 55 frontage road connecting to Rolling Hills Road, with Pioneer Trail to be built with the Pioneer Trail subdivision to the Medina Electric project. City Planner Lindahl outlined if this project were to proceed, the applicant would build the section between Rolling Hills Road and the Medina Electric project, with one parcel gap between connecting that road and engineering is in the midst of a feasibility study. City Planner Lindahl outlined ideally the road should be located where the applicants concept plan shows it on the north lot line, because of corridors along rolling hills. City Planner Lindahl outlined the challenges and the grading that needs to happen, along that common lot line, with the benefit of providing separation between the industrial use on the property and the residential. City Planner Lindahl reviewed the alternative location moves that road and splits this property, pushes the industrial property up against those industrial, or residential homes, and also makes smaller sites that will be harder to get more meaningful, industrial sites. City Planner Lindahl noted the parcel is a nine acre site and large enough for development on both sides of the roadway. City Planner Lindahl reiterated the applicant is looking for feedback on the project, but expressed the road piece is important because it will require a city design project to be part of the preliminary plat and site plan. Council and staff discussed the gap in the frontage road, Medina Electric property, Pioneer Trail, traffic from the industrial park routing through Rolling Hills Road and Pioneer Trail. Council discussed the intersection of HWY 55 and Rolling Hills Road, semi traffic, and safety concerns. Council discussed moving the road location 200 feet south, to create separation between residential and the frontage road. Council reviewed future landscaping buffers between adjacent zones. Council and staff discussed existing wetlands and storm ponds. Council and staff the individual driveway for the parcel and reviewed the industrial park will need to provide multiple accesses for the industrial area with MnDot determining each access entry point to HWY 55. Council and applicant discussed intended use of corporate offices, including real estate offices, and the corporate office for the main business. Council provided additional feedback to applicant regarding the road location. 9. Unfinished Business Acting Mayor Bottema invited residents to communicate in -person or telephonically during the public 11 comment opportunity for Unfinished Business items 9a and 9d. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment Period. a. Night to Unite Recap Recreation Supervisor Christensen Buck summarized the Night to Unite event noting it was a success in bringing the community together. Recreation Supervisor Christensen Buck noted approximately 750-800 people attended the city party event, and 10 neighborhood parties. Acting Mayor Bottema read Resolution 2022-96 Recognizing the 2022 Night to Unite Event and Donations. MOTION: made by Bottema, seconded by Schultz approving Resolution 2022-96 Recognizing the 2022 Night to Unite Event and Donations. Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) b. Planning Commission Appointment Moved to Consent Agenda item 7j. c. City Center Drive & 79t" Place Mass Grading and Stormwater Improvements — Cost Share Agreement Moved to a future Council date. d. 2023-2025 Labor Agreement City Administrator Beise noted some changes within the labor agreement the union is proposing. Council noted the police department event is a pass -through cost as the City receives funds from the City sponsoring the event for police officer or department presence at their event. City Administrator Beise noted the change regarding educational incentives now references the city handbook language referencing working for the City for a year, and that the class taken will need to reflect a passing grade. Council and staff discussed working time after the class is completed and City Administrator Beise noted the staff handbook would prevail with determining action to follow, as the labor agreement does not reference working time after the class is completed. City Administrator Beise noted an additional $25 uniform allowance change under Article 23, a health insurance language change to reflect consistency with the handbook and employee benefits, and within Article 24.4 removing years 21 and 22, and the salary schedule is adjusted to outline cost of living adjustments and market adjustments, so 4 percent cost of living for 2023, and a 6 percent market adjustment for 2023, and in 2024 a 4 percent cost of living and 3 percent market adjustment, and in 2025 a 4 percent COLA. City Administrator Beise reviewed the field training officer pay for training reflects an additional .25 per hour of pay. City Administrator Beise noted some clerical errors that need correction and asked for the ability for the City Administrator of Director of Public Safety to correct the clerical error date changes for the year 2020 to reflect the contract years of 2023 to 2025. MOTION: made by Bottema, and seconded by Vehrenkamp to approve clerical changes to labor agreement. Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) 10. New Business invited residents to communicate in -person or telephonically during the public Acting Mayor Bottema comment opportunity for New Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment period. a. Tuition Reimbursement Moved to Consent Agenda item 7k. b. Request for Council Work Session City Administrator Beise outlined the request for a Council work session and noted it is regarding the St. Therese project as St. Therese is finalizing their financing for the project. City Administrator Beise noted one of the items St. Therese has requested is to find out whether the city would be a bond conduit for them as they finance the project. City Administrator Beise noted St. Therese would like to provide some information regarding bond conduit financing in corporate would be an educational kind of work session, but also allow St. Therese to gain understanding if there's any Council support to act. City Administrator Beise noted current work sessions are scheduled for the 22 and 13 of October, with next available date of September 8 at 5:30 pm for a bond conduit financing work session. Council and staff briefly discussed components of bond conduit financing and Council was not in support of a work session for bond conduit financing at this time. MOTION: made by Nichols, seconded by Vehrenkamp to decline a work session for St. Therese bond conduit financing information. Council asked for more information regarding the process regarding why St. Therese would like to use the City's bond issuance rating. City Administrator Beise reviewed bond issuance rating, bond agreements, and issuance to complete the sale, and noted a limited liability with cities who participate in bond conduit financing. Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) c. Request for Sign Ordinance Amendment Moved to Consent Agenda item 71. 11. Staff Reports a. Active Planning Applications Council received reports. 12.2022 City Council Schedu0 Council received schedule. 13. Adjournment MOT ON,,.' made by Nichols, seconded by Schultz to adjourn. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) Meeting adjourned at 9:39 pm on August 25, 2022. LI Michelle Friedrich —City Clerk 0