HomeMy WebLinkAbout2022-08-25 Council Work Session MinutesCITY OF CORCORAN
City Council Work Session Minutes
August 25, 2022 — 5:30 pm
The Corcoran City Council met on August 251 2022, in Corcoran, Minnesota. The City Council work
session meeting was held in person and the public was present in person and remotely through electronic
means using the audio and video conferencing platform Zoom.
Acting Mayor Bottema, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were present.
Mayor McKee was excused.
City Administrator Beise, Finance Manager Ung, Public Works Director Mattson, and Director of Public
Safety Gottschalk were present.
1. Call to Order /Roll Ca10
Acting Mayor Bottema called the work session t
2. 2023 Draft Budget
0 order
at 5:30 pm.
Finance Manager Ung reviewed the 2023 preliminary budget discussion from the August 11 work
session noting Council request to reduce the tax levy and overall tax rate, and the request to provide
more detailed notes on each budget line item. Finance Manager Ung reviewed the revised 2023 Draft
Budget noting the estimated 2023 adjusted net tax capacity $15,705,284 and reviewed the total tax
levy of $1,375,874 would be necessary to maintain the existing 2022 tax rate of 43.192%. Finance
Manager Ung noted with refined budget cuts by staff an estimated tax rate of 43.32% was achieved.
Finance Manager Ung outlined differences between the initial 2023 draft budget, compared to the
revised 2023 draft budget and noted the revised 2023 budget incorporates a cost of living and market
adjustment which is consistent with the tentative labor agreement. Finance Manager Ung noted rental
license revenue increase, decreases to the staffing plan within each department, decreasing expenses
for contracted services, and parks improvements and maintenance estimated expenses, and non.
staffing fees and expenditures. Finance Manager Ung reviewed the September 30 timeline for
adopting the preliminary levy, a proposed work session for the preliminary budget on September 8,
and final levies and budget adoption by December 28, 2022.
Acting Mayor Bottema called for a recess at 5:46 pm.
Council reconvened at 5:55 pm.
Finance Manager Ung reviewed effects of the 2023 tax levy and budget on residential properties at a
tax rate of 43.32%. Council and staff discussed tax rate and general fund budget increases with
population growth. Council and staff reviewed anticipated fire service and medical response calls
within new developments in 2024. Council noted review of utilizing our current contracted fire services
administrative positions and fund externally needed City services through our contracted fire services
agreements until the City is able to bring fire services in as a City -staffed service. Council and staff
discussed potentially overburdening our existing contracted fire services. Council and staff discussed
utilizing software to streamline staff duties and functions, the police department automobile fleet
rotation, and public works recycling of old maintenance equipment. City Administrator Beise noted the
five-year financial management plan discussion is scheduled for October 13 with Tammy Omdal from
Northland Securities to review planning for maintaining or decreasing the City's tax rate.
3. Unscheduled Items
No unscheduled business was heard.
4. Adjournment
MOTION: made by Nichols, seconded by Schultz to adjourn.
Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
1
Meeting adjourned at 6:36 pm.
Mich -Ie Friedrich —City Clerk