HomeMy WebLinkAbout2022-07-28 Council MinutesThe Corcoran City Council met on July
person and the public was present in p
per
conferencing platform Zoom.
CITY OF CORCORAN
City Council Minutes
J u ly 287 2022 — 7:00 pm
28, 2022, in Corcoran, Minnesota. The City Council
and remotely through electronic means using
meeting was held in
the audio and video
Mayor McKee, Councilor Bottema, Councilor Nichols, and Councilor Vehrenkamp were present. Councilor
Schultz was excused.
City Administrator Beise, Deputy Clerk Friedrich, Planner McKeown, and Public Works Director Mattson were
present.
'1. Call to Order/Roll Call
Mayor McKee called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Beise noted addition of Presentation item 6b, Commissioner Kevin Anderson's Office, an
addition of item 7d, documentation related to a job description, and the addition of 7e, Administrative
Staffing Planning, and a minor change to 7b, temporary liquor license for St. Thomas Church, and a clerical
error on item 8c, related to the redline version of the PUD for Ravinia 13 addition along with changes to the
encroachment agreement, and the addition of item 10, authorization for a job offer to the preferred
candidate for the administrative assistant position.
Council requested item 6b., not be added to the agenda.
MOTION: made by Bottema, seconded by Vehrenkamp to approve the agenda as modified, but reschedule
the added Presentation item 6b to a future Council meeting.
Voting Aye: Bottema, Vehrenkamp Nay: McKee, Nichols
(Motion ties 2:2)
MOTION: made by McKee, seconded by Nichols to approve the agenda as modified, including the added
Presentation item 6b.
Voting Aye: McKee, Nichols Nay: Bottema, Vehrenkamp
(Motion ties 2:2)
MOTION: made by Bottema, seconded by Vehrenkamp to authorize staff to reschedule item 6b with
Commissioner Anderson. Council noted there has only been about 5 minutes to digest the presentation
information just submitted to Council, and the public has not had a chance to review the presentation.
Council noted presentations with representatives are a wonderful opportunity for Council to have a back-
and4orth dialogue with the representative, and without an opportunity to adequately review the
presentation, a robust conversation cannot occur. Council noted a preference for viewing presentations the
week prior to Council meeting.
Voting Aye: McKee, Bottema, and Vehrenkamp Nay: Abstain: Nichols
(Motion carries: 10:1)
MOTION: made by McKee, seconded by Bottema to approve the agenda as modified, but authorize staff to
reschedule the added Presentation item 6b to a future Council meeting.
Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp
(Motion carries: 4:0)
4. Commission Representatives
Mayor McKee noted Planning Commissioner Van Den Einde and Parks and Trails Commissioner Wyffels
were present via electronic means.
5. Open Forum (Public Comment Opportunity)
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Mayor McKee invited residents to communicate in -person or telephonically during Open Forum for items
not included on the agenda. City Administrator Beise explained the instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer. No persons participated in the public comment opportunity.
6. Presentations/Recognitions
a. Watershed presentation by Commissioner Guenthner
Commissioner Guenthner reviewed the watershed budget, required planning, stream monitoring partners to
maintain monitoring stations on creeks and Rivers, project review, escrow transition fee process changes.
Commissioner Guenthner reviewed all funding for grants, and conduit funding for projects within the
watershed. Commissioner Guenthner reviewed the draft reserve policy of approximately a year and half of
operating expenses, proposed 2023 member assessments, with Corcoran approximately 28 percent of
geographical area of watershed area with out of balance funding compared with surrounding cities in budget
share dollars. Commissioner Guenthner reviewed the capital improvement budget of a $219,000 with
residents bearing 7.5 percent of that increase . Commissioner Guenthner reviewed the first of three funding
mechanisms, with CIP projects (25% funding of project value), with applicant funding 75 percent.
Commissioner Guenthner noted private landowner may benefit from improvements to watershed funding up
to $50,000 dollars for best management practices improvement and noted the Legacy clean water act
funding through WBIF for south fork Rush Creek request for funding support. Commissioner Guenthner
noted coordinating projects with Hennepin County could possibly generate funding up to $100)000
regarding grants supporting specific watershed projects. Council thank Commissioner Guenthner for his
presentation and time.
7. Consent Agenda
a. Financial Claims
b. Resolution 2022-90 Approving Temporary Liquor License
c. Masters Services Contract
d. Added: Administrative Services Director Job Description
e. Added: Administrative Staff Planning Phase 2a.
MOTION: made by Nichols, seconded by Vehrenkamp to approve agenda items 7a-e, as presented.
Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp
(Motion carried 4:0)
8. Planning Business (Public Comment Opportunity)
invited residents to communicate in -person or telephonically during the public comment
Mayor McKee
opportunity for Planning Business items 8b, and 8c. City Administrator Beise explained the instructions to
participate in the meeting via the Zoom video format and reviewed instructions for participation in the
meeting through telephone or computer. No persons participated in the public comment opportunity.
a. PUBLIC HEARING. Blair Brown Easement Vacation
Planner Davis presented the vacation easement located at 22640 Oakdale Drive,
Mayor McKee opened the Public Meeting for 8a Blair Brown Easement Vacation. Mayor McKee invited
residents to communicate in -person or telephonically during the Public Hearing for Planning Business item
8a. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video
format and reviewed instructions for participation in the meeting through telephone or computer. No
persons participated in the public comment opportunity.
MOTION: made by Nichols, seconded by Vehrenkamp to close the Public Hearing.
Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp
(Motion carries: 4:0)
MOTION: made by Bottema, seconded by Nichols approving Resolution 2022-89 Vacation of a Drainage
and Utility Easement at 22640 Oakdale Drive (PI D 05-1 19-23-1 3-0008) (City File 22-032).
Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp
(Motion carries: 4:0)
b. Tavera 4th Addition PUD and Final Plat
City Planner Lindahl reviewed the applicant request for 80 single family homes, 42 twin homes, with 11
outlots. City Planner Lindahl reviewed the trail discussion from preliminary approval requirements, parking
lot with 6-8 lots, and the discussion by the Parks and Trails Committee regarding existing trails, trail
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crossing at mid -block crossing on future street. City Planner Lindahl reviewed the final plat. Council and
staff discussed accessory structure materials, trash can receptables within parks, architectural standards
withi
n n PUD.
Paul Tabone, Lennar Homes, addressed Council regarding dirt stockpiles, watershed approvals, and size
of grading project within phase 3. Council addressed in construction with tyvec wrap and when siding would
be completed.
MOTION: made by Bottema, seconded by Vehrenkam
Resolution 2022-86 Final Planned Unit Development
35-119-23-12-0003 and 35-119-23-11-0002) (City File
Voting Aye: McKee, Bottema, Nichols, and Vehrenkam
(Motion carries. 4:0)
p to approve as amended, striking number 8.,
PUD) Plan for "Tavera 4th Addition" for Lennar (PID
22-028)
MOTION: made by Bottema, seconded by Vehrenkamp to approve as amended, Resolution 2022-87Final
Plat and Development Contract for "Tavera 4th Addition" for Lennar (PID 35-119-23-12.0003 and
35-119-23-11-0002) (City File 22-028)
Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp
(Motion carries. 4:0)
Council and staff revisited Work Session question on PUDs and 10-acre parcels. 4/5 vote discussion.
c. Tabor Fence PUD Amendment
City Planner Lindahl reviewed discussions to date regarding fencing to be installed along lot line on 6795
Black Oak Lane, retaining wall along lot line, public right of way, drainage and utility easement, and
encroachment issue. Planner Davis noted it is not a permanent structure. Council discussed difference
between prior fence requests and current request.
MOTION: made by Bottema, seconded by Nichols to approve Resolution 2022-88 Planned Unit
Development (PUD) Plan Amendment for "Ravinia 13th Addition" for US Home, LLC (PID 36-119-23-21-
0012) (City File 2022-37)
Voting Aye: McKee, Nichols, and Vehrenkamp Nay: Bottema
(Motion carries. 3-1)
9. Unfinished Business
Mayor McKee invited residents to communicate in -person or telephonically during the public comment
opportunity for Unfinished Business. City Administrator Beise explained the instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer. No persons participated in the public comment period.
a. Request for Additional Funding for the City Park Remaster Planning
City Administrator Beise noted the funding amount of $,7500 to update plans and budget for Stantec
to revise plans and move forward with submitting a grant application. Council noted expanding scope
of review, limited staff, and the number of parks needing design work, and monetary value of current
Park Dedication Fund. Council noted upcoming boardwalk design, Tavera park design, and Bellwether
park design. Council noted review of significant unspent balance and utilizing funds expeditiously to
prevent further loss of value in fund. City Administrator Beise noted progress regarding current park
projects and utilization of funds. Council inquired on current Park Dedication Funds and if funds
required are enough for future needs. Council noted housing start decrease of approximately 26
percent and for Council to be aware regarding budgeting.
MOTION: made by Bottema, seconded by Nichols, to approve funding request for City Remaster
Planning in the amount of $7,500.
Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp
(Motion carries. 4:0)
10. New Business
Mayor McKee invited residents to communicate in -person or telephonically during the public comment
opportunity for New Business. City Administrator Beise explained the instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer. No persons participated in the public comment period.
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a. EDA Meeting
Mayor McKee called an EDA meeting on August 11, at 5:15 pm.
b. Job Offer Administrative Assistant
MOTION: made by Bottema, seconded by Vehrenkamp to approve administrative assistant offer of
employment.
Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp
(Motion carries: 4:0)
11. Staff Reports
a. Active Planning Applications
Staff reviewed upcoming planning items for the fall.
b. 2022 Action Step Update
City Administrator Beise reviewed progress of goals of action steps, and code updates.
12.2022 City Council Schedule
Council received schedule.
13. Adjournment
MOTION: made by McKee, seconded by Bottema to adjourn.
Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp
(Motion carried 4:0)
Meeting adjourned at 8:23 pm on July 28, 2022.
Michelle Friedrich —Deputy Clerk
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