HomeMy WebLinkAbout2022-07-14 Council MinutesCITY OF CORCORAN
City Council Minutes
July 14, 2022 — 7:00 pm
The Corcoran City Council met On July 14, 20227 in Corcoran, Minnesota. The City Council meeting was held in
person and the public was present in person and remotely through electronic means using the audio and video
conferencing platform Zoom.
Mayor McKee, Councilor Bottema, Councilor Nichols, and Councilor Vehrenkamp were present.
City Administrator Beise, City Clerk Friedrich, and Planner McKeown were present.
'1. Call to Order/Roll Call
Mayor McKee called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Beise noted item 6b, Watershed Presentation by Commissioner Guenthner will be
rescheduled to future meeting, an addition of item 10a, Discussion of Draft Resolution Supporting
Broadband Grant with additional documents from providers, and the addition of a closed session to discuss
a medical/health data, item 12.
MOTION: made by Nichols, seconded by Vehrenkamp to approve the agenda as modified.
Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp
(Motion carried 4:0)
4. Commission Representatives
Mayor McKee noted Planning Commissioner Shoulak and Parks and Trails Commissioner Friedrich were
present via electronic means.
No
5. Open Forum (PublicL;ommentupportunity)
Mayor McKee invited residents to communicate in -person or telephonically during Open Forum for items
not included on the agenda. City Administrator Beise explained the instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer. No persons participated in the public comment opportunity.
6. Presentations/Recognitions
a. Planning Commission Recognition — Dean Jacobs
Mayor McKee read a resolution recognizing Planning Commissioner Jacobs for his 13 years of service.
Council thanked Commissioner Jacobs for his community service contributions.
b. Watershed presentation by Commissioner Guenthner was scheduled to future Council meeting.
7. Consent Agenda
a. Financial Claims
b. Resolution 2022-81 Approving Tobacco Licenses
c. Resolution 2022-82 Approving Charitable Gambling Permit — St.
Thomas Church
d. Resolution 2022-83 Establishing Absentee Ballot Board
e. Planning Commission Resignation and Vacancy
f. Draft Response to Medina Comprehensive Plan Amendment for Cates Ranch Industrial
g. Pay Request 1 — CR 10 and Walnut Lane Turn Lane Improvements
h. Pay Request 2 — Municipal Well #1
Council requested item 7g., be pulled for discussion and comment.
MOTION: made by McKee, seconded by Bottema to approve agenda items 7a-f, and 7h, as presented.
Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp
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h�
(Motion carried 4:0)
Council noted concern of wetland area, west of Walnut Lane regarding item 7g, and the turn lane
improvements. Public Works Director Mattson responded to the question and noted the wetland concern
would conclude with the Rush Creek Reserve second addition as the paving of turn lanes is completed.
MOTION: made by Vehrenkamp, seconded by Bottema to approve agenda item 7g., as presented.
Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp
(Motion carried 4:0)
Planning Business (Public Comment Opportunity)
Mayor McKee invited residents to communicate in -person or telephonically during the public comment
opportunity for Planning Business. City Administrator Beise explained the instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or coputer. o persons participated in the publi
mNc comment opportunity.
a. Concept Plan — Lee Open Space and Preservation Sketch Plan
Planner Davis presented the open space and preservation sketch plan. Planner Davis noted the plan
includes 12 residential lots and 45 acres of preserved farmland with two of the existing home sites frontages
on Oakdale Drive and 10 new lots accessible with the extension of Heather Lane. Planner Davis noted the
plan includes two outlets to be used as a tree farm towards the southwest. Planner Davis reviewed an
existing structure on a four -acre parcel would serve as the residence and operational base for the applicant.
Planner Davis noted the applicant wishes to retain all the existing structures as they currently exist which
includes two residences and 9.10 accessory structures. Planner Davis reviewed staff concerns regarding
the two residences on the parcel, sacrificing building rights if one of the residences is not removed. City
Administrator Beise reviewed a possible PUD regarding setbacks, limitations on wetlands, and floodplains.
City Administrator Beise noted community well sites within the concept sketch, and additional buffering
requirements on the Oakdale lots. Council and staff discussed individual wells for each home, noting
community or shared septic and well system would require a PUD per code. Staff noted long-term
maintenance issues with community septic systems. Council was not in favor of utilizing one building right
for two residential homesteads. Council and staff reviewed accessory building sizes, square footage, and
what would be allowed under code. Council noted advantages of a PUD, noting City value in an on -road trail
in the area on the long-range plan, and an off -road trail easement when the property converts in the future.
Council discussed creation of a trail easement with one-year annual lease to farm and continue to use it
until such a time as the property develops. Council noted keeping existing neighborhoods in mind regarding
buffering.
Mark Lee, applicant, noted intent of property purchase was to grow trees, plant trees, and have tillable
ground for their tree growing business and noted all the buildings are currently in use either for trees or
storing equipment.
Council inquired if applicant is using the home itself. Mr. Lee noted the two homes on the property, noted
one was completely remodeled into a new home, and is currently lived in by his son. The second home is an
older home, likely one of the oldest in the city and is in disrepair but would be a unique structure if it was
remodeled. Council and applicant discussed open space requirements with developments. Council reviewed
options for having the second home removed, accessory building size calculations, homeowner association
and open space definition according to current code.
9. Unfinished Business
Mayor McKee invited residents to communicate in -person or telephonically during the public comment
opportunity for Unfinished Business. City Administrator Beise explained the instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer. No persons participated in the public comment period.
a. Administrative Department Reorganization — Phase 2
City Administrator Beise reviewed the reorganization includes a slight change from the original
communications/public works administrative assistant, and instead planning for a public works
administrative assistant and a part-time communications assistant. City Administrator Beise noted the 2023
budget can accommodate the change.
MOTION: made by Bottema, seconded by Vehrenkamp to approve the Administrative Department
Reorganization — Phase 2, incorporating a full-time public works administrative assistant, and a part-time
communications assistant.
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Voting Aye: McKee, Bottem
(Motion carried 4:0)
a, Nichols, and Vehrenkamp
b. Ordinance Priority Discussion
City Administrator Beise outlined the proposed numerous ordinance changes and additions and detailed a
priority list of staff recommendations to move forward with an amendment for fences and lots with multiple
frontages, creation of a rental ordinance, and PUD ordinance objectives and standards. Council noted
including a manure ordinance on the schedule at some point and include standards similar in neighboring
communities. Council and staff discussed hiring staff or utilizing current staff for code enforcement with the
rental ordinance. Council consensus directed staff to focus on staff recommendations for ordinance
priorities for 2023.
c. Schedule Work Sessions
Council discussed work sessions on July 28 for PUD ordinance discussion, and August 11 for the draft
budget review, at 5:30 pm. Mayor McKee called work sessions for July 28, and August 11, at 5:30 pm.
10. New Business
Mayor McKee invited residents to communicate in -person or telephonically during the public comment
opportunity for New Business. City Administrator Beise explained the instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer. No persons participated in the public comment period.
a. Broadband Project Discussion
City Administrator Beise outlined an overview of broadband discussions with procurement of a grant in
August 2021. City Administrator Beise reviewed the two different broadband grants. City Administrator
Beise reviewed the grant with Comcast is $3.7 million dollar protect, and noted funding through Comcast at
65%, the state at 30%, and the city/county contribution of 5% and proposed use of ARPA Federal funds to
support the city contribution. City Administrator Beise noted the broadband protect would service
approximately 493 homes in Corcoran. City Administrator Beise presented a map with notations where
there is a significant portion of homes within the City that do not currently have broadband service.
MOTION: made by McKee, seconded by Vehrenkamp to approve Resolution 2022-85 Support for Funding
the City of Corcoran Broadband Expansion Project, and direct staff to proceed with partnering with
Comcast for the State aid grand application, partnering with Hennepin County for additional grant funding,
and authorizing the expenditure of up to $110,000 of the American Rescue Plan.
Voting Aye: McKee, Nichols, and Vehrenkamp Nay: Bottema
(Motion carried 3:1)
11. Staff Reports
12. Closed Session — Medica/Health Data
"The City Council is going into closed to discuss non-public health and medical data which must be
discussed in a closed session per Minn. Stat. § 13D.05 subd. 2(a)(3 and 4)".
Mayor McKee recessed the Council meeting at 8:45 pm on July 14, 2022.
Mayor McKee reconvened the Council meeting at 8:55 pm on July 14, 2022.
"In the closed session the city council discussed non-public health and medical data which must be
discussed in a closed session per Minn. Stat. § 13D.05 subd. 2(a)(3 and 4); staff was provided direction".
MOTION: made by McKee, seconded by Nichols to accept a Motion, and approve the notice of separation.
Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp
(Motion carried 4:0)
13.2022 City Council Schedule
Council received schedule.
13. Adjournment
MOTION: made by McKee, seconded by Bottema to adjourn.
Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp
(Motion carried 4:0)
Meeting adjourned at 9:03 pm on July 14, 2022.
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Michelle Friedrich — Deputy Clerk