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2023-08-10 Council Agenda Packet
Corcoran City Council Agenda August 10, 2023 - 7:00 pm REVISED 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Commission Representatives* 5. Open Forum – Public Comment Opportunity 6. Presentations/Recognitions 7. Consent Agenda a. December 2022 Council Minutes* b. Financial Claims* c. Fee Schedule Amendement* d. Water Tower - Pay Request 3* e. Resolution 2023-66 Donation to Police Department* 8. Planning Business -- Public Comment Opportunity 9. Unfinished Business – Public Comment Opportunity a. City Administrator Search Process* b. City Center Drive & 79th Place - Bid Alternate* c. Pedestrian Crossing Policy & Quote* d. ADDED: Metropolitan Council/Density/Tree Preservation Discussion* 10. New Business – Public Comment Opportunity a. Administration Department Reorganization* b. Organizational Chart* c. 2024 Advance CIP Purchase* d. Call Work Session* 11. Staff Reports 12. Closed Session* a. City Center Drive Improvements b. Hackamore Road Improvements 10. New Businsess Continued e. Hackamore Road Improvement 13. 2023 City Council Schedule* 14. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 871 0467 9667 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/87104679667 visit http://www.zoom.us and enter Meeting ID: 871 0467 9667 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov Corcoran City Council Agenda August 10, 2023 - 7:00 pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum – Public Comment Opportunity 6.Presentations/Recognitions 7.Consent Agenda a.December 2022 Council Minutes* b.Financial Claims* c.Fee Schedule Amendement* d.Water Tower - Pay Request 3* e.Resolution 2023-66 Donation to Police Department* 8.Planning Business -- Public Comment Opportunity 9.Unfinished Business – Public Comment Opportunity a.City Administrator Search Process* b.City Center Drive & 79th Place - Bid Alternate* c.Pedestrian Crossing Policy & Quote* 10.New Business – Public Comment Opportunity a.Administration Department Reorganization* b.Organizational Chart* c.2024 Advance CIP Purchase* d.Call Work Session* 11.Staff Reports 12.Closed Session* a.City Center Drive Improvements b.Hackamore Road Improvements 13.New Business Continued e.Hackamore Road Improvement 14.2023 City Council Schedule* 15.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 871 0467 9667 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/87104679667 visit http://www.zoom.us and enter Meeting ID: 871 0467 9667 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov * STAFF REPORT Agenda Item: 4. Summary The advisory commission representatives for the August 10, 2023, Council meeting are as follows: • Planning Commission: Jon Horn • Parks and Trails Commission: Gary Erzberger Financial/Budget N/A Council Action N/A Attachments N/A Council Meeting: August 10, 2023 Prepared By: Topic: Action Required Informational STAFF REPORT Agenda Item: 7a. Council Meeting: August 10, 2023 Prepared By: Michelle Friedrich Topic: Draft Council Minutes – December 2022 Action Required: Informational Summary The draft Council Minutes for December 2022 will be emailed on Tuesday, August 8, with hard copies provided to Council the evening of the August 10 meeting. Attachments (Hard copies will be provided August 10, 2023) 1. Draft Council Work Session Minutes – December 8, 2022 2. Draft Council Minutes – December 8, 2022 3. Draft Council Minutes – December 22, 2022 Agenda Item 7b. Council Meeting Date:8/10/2023 Prepared By:Maggie Ung Amount Project name $0.00 -$ $155,000.05 155,000.05$ 189,881.01$ 344,881.06$ Date Paid to Amount Description 7/21/2023 ADP 333.96$ Payroll Processing Fee 7/27/2023 ADP 118,765.79$ Net Payroll and Taxes 7/28/2023 RevTrak 470.00$ Credit Card Fee 7/28/2023 Optum Bank 4,278.29$ Employee HSA 7/28/2023 MN PERA 24,281.72$ Employee Pension 7/31/2023 MN State - Empower 5,529.05$ Employee Deferred Comp/Healthcare Savings 8/1/2023 RevTrak 2,290.00$ Credit Card Fee 8/1/2023 HealthPartners 32,350.46$ Employee Health Insurance Premium 8/3/2023 THE HARTFORD 1,581.74$ Employee Disability Premium Total 189,881.01$ TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements ALL OTHER FINANCIAL CLAIMS Check Register (See attached Check Detail Registers) Total Checks Total of Auto Deductions Total Total Fund #500 = (See attached Payments Detail) FINANCIAL CLAIMS CHECK RANGE FUND #500 ESCROW CLAIMS Paid to SEE THE REGISTER FOR #500 CLAIMS CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 1/7Page: 08/04/2023 12:42 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 07/28/2023 - 08/10/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34105 341053,321.25 08/10/23474129RECONCILIATION REVIEW - FINANCIAL ABDO LLP07/31/23100-41500-50300 3,321.25 Total For Check 34105 Check 34106 3410658.95 08/10/2311553346BATTERIESACME TOOLS07/24/23100-43100-50210 3410647.76 08/10/2311553362ALKALINE BATTERYACME TOOLS07/24/23100-43100-50210 106.71 Total For Check 34106 Check 34107 341071,875.00 08/10/232023139WATER TRUNK RENTALALL RENTAL INC.06/12/23100-43122-50224 1,875.00 Total For Check 34107 Check 34108 3410863.45 08/10/231MR4-F4DY-J4YLLAPTOP CHARGERAMAZON CAPITAL SERVICES07/13/23100-41920-50221 34108162.11 08/10/231JRV-RVGX-VMV6PRINTER TONER CARTRIDGEAMAZON CAPITAL SERVICES07/23/23100-42100-50200 34108314.65 08/10/2314NY-6WN1-34J7NIGHT TO UNITE SUPPLIES (COTTON CAAMAZON CAPITAL SERVICES07/29/23202-42100-50210 540.21 Total For Check 34108 Check 34109 34109236.00 08/10/23QUO7206RSC CARRIER - SILJANDERANGEL ARMOR07/24/23100-42100-50417 236.00 Total For Check 34109 Check 34110 34110574.00 08/10/23219227A/C WIRE REPAIR PUBLIC WORKS BUILDB & D PLUMBING HEATING & AC07/06/23100-43100-50223 574.00 Total For Check 34110 Check 34111 34111375.00 08/10/2329994DMT-G CERTIFICATION TRAINING - EDSBCA TRAINING06/13/23100-42100-50207 375.00 Total For Check 34111 Check 34112 3411217.34 08/10/232388133UNLEADED FUELBEAUDRY OIL COMPANY07/27/23100-41900-50212 34112789.09 08/10/232388133UNLEADED FUELBEAUDRY OIL COMPANY07/27/23100-42100-50212 3411260.70 08/10/232388133UNLEADED FUELBEAUDRY OIL COMPANY07/27/23100-43100-50212 34112490.38 08/10/232388132ULS #2 DYED KODIAKBEAUDRY OIL COMPANY07/27/23100-43100-50212 1,357.51 Total For Check 34112 Check 34113 341131,905.35 08/10/23002S217023SQUAD 563 REPAIRBOYER FORD TRUCKS INC07/20/23100-42100-50220 34113297.50 08/10/23003P45407BRAKE LINING KITBOYER FORD TRUCKS INC07/20/23100-42100-50220 341131,124.80 08/10/23002S217023SQUAD 563 REPAIRBOYER FORD TRUCKS INC07/20/23100-42100-50403 3,327.65 Total For Check 34113 Check 34114 34114612.00 08/10/23148273SERVICE FEE FOR ONLINE PERMIT APPLBS& A SOFTWARE08/01/23100-41920-50210 612.00 Total For Check 34114 Check 34115 34115217.50 08/10/234165LEGAL SERVICES CARSON, CLELLAND & SCHREDER07/28/23100-00000-11501 34115427.75 08/10/234165LEGAL SERVICES CARSON, CLELLAND & SCHREDER07/28/23100-00000-22205 34115145.00 08/10/234165LEGAL SERVICES CARSON, CLELLAND & SCHREDER07/28/23100-00000-22205-013 3411536.25 08/10/234165LEGAL SERVICES CARSON, CLELLAND & SCHREDER07/28/23100-00000-22205-110 341155,292.50 08/10/234165LEGAL SERVICES CARSON, CLELLAND & SCHREDER07/28/23100-41600-50300 341154,627.00 08/10/234165LEGAL SERVICES CARSON, CLELLAND & SCHREDER07/28/23100-42100-50304 34115123.25 08/10/234165LEGAL SERVICES CARSON, CLELLAND & SCHREDER07/28/23408-48010-50304 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 2/7Page: 08/04/2023 12:42 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 07/28/2023 - 08/10/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34115 34115217.50 08/10/234165LEGAL SERVICES CARSON, CLELLAND & SCHREDER07/28/23419-43100-50304 11,086.75 Total For Check 34115 Check 34116 341167.15 08/10/235145719004SURFACE DISINFECTANTCINTAS - 47002/16/23100-43100-50210 7.15 Total For Check 34116 Check 34117 34117133.06 08/10/234162783011CITY HALL MATSCINTAS - 47007/26/23100-41900-50400 3411716.20 08/10/234162098043LG BATH TOWELCINTAS - 47007/19/23100-42100-50400 3411755.12 08/10/234162783156LG TOWELSCINTAS - 47007/26/23100-43100-50400 341176.00 08/10/234162783111MATCINTAS - 47007/26/23100-43100-50400 3411738.11 08/10/234162783182CRT BLUE/CABINETCINTAS - 47007/26/23100-43100-50400 3411782.82 08/10/234162098034CRT BLUE/SM SHOP TOWELCINTAS - 47007/19/23100-43100-50400 3411724.20 08/10/234162097927BATHROOM MATCINTAS - 47007/19/23100-43100-50400 3411755.12 08/10/234162097994LG BATH TOWELCINTAS - 47007/19/23100-43100-50400 34117258.96 08/10/234162783331UNIFORMSCINTAS - 47007/26/23100-43100-50417 34117194.17 08/10/234162098112UNIFORMSCINTAS - 47007/19/23100-43100-50417 863.76 Total For Check 34117 Check 34118 3411816.25 08/10/23BP22-0039.6BP22-0039 STAFF TIME NOVEMBER 2022CITY OF CORCORAN07/31/23100-00000-22205 16.25 Total For Check 34118 Check 34119 34119212.50 08/10/2307192023-1PUBLIC WORKS TRAINING COURSECITY OF ST. MICHAEL07/19/23100-43100-50207 212.50 Total For Check 34119 Check 34120 341202,112.71 08/10/231201018SALT SUPPLIESCOMPASS MINERALS07/19/23100-43125-50210 2,112.71 Total For Check 34120 Check 34121 3412160.00 08/10/23080320232023 SUMMER SOCCER REFEREECOOPER HENSEL08/03/23100-45100-50300 60.00 Total For Check 34121 Check 34122 3412286.00 08/10/23100X07791101PD OFFICE WATERCULLIGAN BOTTLED WATER07/31/23100-42100-50210 86.00 Total For Check 34122 Check 34123 34123204.50 08/10/23165689SHOP SUPPLIES - TAPER CONECUTTER SALES INC07/26/23100-43100-50220 204.50 Total For Check 34123 Check 34124 34124697.50 08/10/2371754JUNIOR OFFICER BADGE STICKERSD.J.V. LABEL & PACKAGING07/27/23202-42100-50210 697.50 Total For Check 34124 Check 34125 34125112.02 08/10/23CORC-0003PD TECH SERVICEDELETEME BY ABINE INC07/31/23100-42100-50300 112.02 Total For Check 34125 Check 34126 34126214.25 08/10/23082023SQUAD 567 2018 FORD EXPLORER TAB RDVS07/01/23100-42100-50403 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 3/7Page: 08/04/2023 12:42 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 07/28/2023 - 08/10/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34126 214.25 Total For Check 34126 Check 34127 3412759.37 08/10/23957164ORDINANCE NO 2023-492ECM PUBLISHERS INC07/20/23100-41900-50350 3412791.23 08/10/23955417ORDINANCE NO 2023-489ECM PUBLISHERS INC07/06/23100-41900-50350 3412791.23 08/10/23955416ORDINANCE NO. 2023-491ECM PUBLISHERS INC07/06/23100-41900-50350 3412743.54 08/10/23957167AUG 3 PH VARIANCE SCHERBERECM PUBLISHERS INC07/20/23100-41910-50350 3412739.57 08/10/23957166AUG 3 PH CUP BENNETTECM PUBLISHERS INC07/20/23100-41910-50350 34127162.26 08/10/23957165CITY CENTER DR/79TH PLACE BID NOTIECM PUBLISHERS INC07/20/23408-48010-50300 487.20 Total For Check 34127 Check 34128 341288,806.80 08/10/230507057-1WATER METERSFERGUSON WATERWORKS #251807/18/23601-49400-50227 34128570.00 08/10/230515857WATER METERSFERGUSON WATERWORKS #251807/26/23601-49400-50227 9,376.80 Total For Check 34128 Check 34129 34129197.10 08/10/233070316JULY 2023 SUPPORT SERVICEGOPHER STATE ONE CALL07/31/23601-49400-50380 34129197.10 08/10/233070316JULY 2023 SUPPORT SERVICEGOPHER STATE ONE CALL07/31/23602-49450-50380 394.20 Total For Check 34129 Check 34130 34130576.93 08/10/2308102023DEPENDENT CARE REIMBURSEMENTMATT GOTTSCHALK08/10/23100-00000-21710 576.93 Total For Check 34130 Check 34131 3413114.60 08/10/2333631300TOPSOILGROVE NURSERY07/03/23415-45200-50210 14.60 Total For Check 34131 Check 34132 34132890.00 08/10/23145SQUAD 576 AND 566 GRAPHICSGUARDIAN FLEET SAFETY07/21/23416-42100-50210 3413227,125.64 08/10/23145SQUAD 576 AND 566 GRAPHICSGUARDIAN FLEET SAFETY07/21/23416-42100-50550 28,015.64 Total For Check 34132 Check 34133 3413370.00 08/10/23003401082300JULY 2023 CAR WASHHOLIDAY COMPANIES08/01/23100-42100-50403 70.00 Total For Check 34133 Check 34134 3413480.00 08/10/23INV00283896SHIFT PLANNING 07/20/23-08/19/23HUMANITY LLC07/20/23100-42100-50300 80.00 Total For Check 34134 Check 34135 34135250.00 08/10/233860562023 CLERK ACADEMY - FRIEDRICHLEAGUE OF MINNESOTA CITIES07/27/23100-41400-50207 250.00 Total For Check 34135 Check 34136 3413660.00 08/10/23080320232023 SUMMER SOCCER REFEREELUCY PENNINGS08/03/23100-45100-50300 60.00 Total For Check 34136 Check 34137 34137120.00 08/10/232316MANDATORY CHECK INMARIE RIDGEWAY LICSW, LLC07/31/23100-41900-50300 120.00 Total For Check 34137 Check 34138 3413824.93 08/10/2320488RANGE PEST CONTROLMENARDS MAPLE GROVE07/31/23100-41900-50401 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 4/7Page: 08/04/2023 12:42 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 07/28/2023 - 08/10/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34138 34138122.39 08/10/2320141FLOOR FAN/AIR MOVERMENARDS MAPLE GROVE07/24/23100-42100-50220 34138292.32 08/10/2320235BOTTLED WATER FOR NIGHT TO UNITEMENARDS MAPLE GROVE07/26/23202-42100-50210 439.64 Total For Check 34138 Check 34139 34139262.53 08/10/2307162023AUGUST 2023 DENTAL INSURANCEMETLIFE07/16/23100-00000-20205 3413996.28 08/10/2307162023AUGUST 2023 DENTAL INSURANCEMETLIFE07/16/23100-41320-50130 3413958.34 08/10/2307162023AUGUST 2023 DENTAL INSURANCEMETLIFE07/16/23100-41400-50130 3413958.34 08/10/2307162023AUGUST 2023 DENTAL INSURANCEMETLIFE07/16/23100-41500-50130 3413989.02 08/10/2307162023AUGUST 2023 DENTAL INSURANCEMETLIFE07/16/23100-41910-50130 34139310.75 08/10/2307162023AUGUST 2023 DENTAL INSURANCEMETLIFE07/16/23100-42100-50130 3413959.85 08/10/2307162023AUGUST 2023 DENTAL INSURANCEMETLIFE07/16/23100-42102-50130 3413959.85 08/10/2307162023AUGUST 2023 DENTAL INSURANCEMETLIFE07/16/23100-42400-50130 34139148.87 08/10/2307162023AUGUST 2023 DENTAL INSURANCEMETLIFE07/16/23100-43100-50130 3413914.59 08/10/2307162023AUGUST 2023 DENTAL INSURANCEMETLIFE07/16/23100-45100-50130 3413914.58 08/10/2307162023AUGUST 2023 DENTAL INSURANCEMETLIFE07/16/23100-45200-50130 1,173.00 Total For Check 34139 Check 34140 34140539.51 08/10/23INV2330370COPIER USAGEMETRO SALES INC07/25/23100-41130-50350 341402,290.00 08/10/23INV2330370COPIER USAGEMETRO SALES INC07/25/23100-41920-50210 2,829.51 Total For Check 34140 Check 34141 34141510.00 08/10/23337900-10212EVOC/PIT REFRESHER TRAINING COURSE MHSRC/RANGE07/26/23100-42100-50207 510.00 Total For Check 34141 Check 34142 34142120.09 08/10/23486749BATTERYNAPA AUTO PARTS - Corcoran08/02/23100-42100-50220 3414227.89 08/10/23484585WHEEL BEARINGSNAPA AUTO PARTS - Corcoran07/21/23100-45200-50210 147.98 Total For Check 34142 Check 34143 34143192.31 08/10/2307312023DEPENDENT CARE REIMBURSEMENTNATALIE DAVIS MCKEOWN07/31/23100-00000-21710 192.31 Total For Check 34143 Check 34144 34144750.00 08/10/23CORCORAN23A2023A BOND ISSUANCE AND AGENT FEENORTHLAND TRUST SERVICES04/28/23314-47000-50620 750.00 Total For Check 34144 Check 34145 34145136.50 08/10/230001471394H.S.A. MAINTENANCE FEE APR/MAY/JUNOPTUM07/17/23100-41900-50300 136.50 Total For Check 34145 Check 34146 3414672,600.00 08/10/232277052074 PAY CORCORAN WATER TOWER STORAGE TANK PHOENIX FABRICATORS & ERECTO07/28/23601-00000-16500 34146(3,630.00)08/10/232277052074 PAY CORCORAN WATER TOWER STORAGE TANK PHOENIX FABRICATORS & ERECTO07/28/23601-00000-20610 68,970.00 Total For Check 34146 Check 34147 3414760.00 08/10/23080320232023 SUMMER SOCCER REFEREERILEY FREED08/03/23100-45100-50300 60.00 Total For Check 34147 Check 34148 34148278.78 08/10/23391283315-260CELL SERVICE 06/15/23-07/14/23SPRINT07/18/23100-43100-50321 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 5/7Page: 08/04/2023 12:42 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 07/28/2023 - 08/10/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34148 278.78 Total For Check 34148 Check 34149 341491,862.45 08/10/2308-2023AUGUST 2023 LIFE INSURANCE PREMIUMSTANDARD INSURANCE COMPANY07/28/23100-00000-21709 1,862.45 Total For Check 34149 Check 34150 34150608.74 08/10/2307192023HRA REIMBURSEMENTSTEVE WARREN07/19/23100-00000-21710 608.74 Total For Check 34150 Check 34151 34151884.01 08/10/23I1646284PRACTICE AMMUNITIONSTREICHER'S POLICE EQUIPMENT07/26/23100-42100-50207 34151113.97 08/10/23I1646169NEW HIRE SUPPLIES - BOHLSENSTREICHER'S POLICE EQUIPMENT07/25/23100-42100-50417 3415113.99 08/10/23I1646078IRRITANTSTREICHER'S POLICE EQUIPMENT07/25/23100-42100-50417 34151118.99 08/10/23I1646729UNIFORM - SILJANDERSTREICHER'S POLICE EQUIPMENT07/27/23100-42100-50417 3415115.87 08/10/23I1625740.2SHIRT - A. BURNSSTREICHER'S POLICE EQUIPMENT04/04/23100-42100-50417 3415171.98 08/10/23I1645740NEW HIRE UNIFORM - SILJANDERSTREICHER'S POLICE EQUIPMENT07/21/23100-42100-50417 34151450.96 08/10/23I1645737NEW HIRE UNIFORM - SILJANDERSTREICHER'S POLICE EQUIPMENT07/21/23100-42100-50417 1,669.77 Total For Check 34151 Check 34152 34152457.92 08/10/2308012023UNION DUES/TLDF AUGUST 2023TEAMSTER LOCAL 32008/02/23100-00000-21707 457.92 Total For Check 34152 Check 34153 34153150.00 08/10/233609221-202307-PD INVESTIGATIONS - JUNE/JULY 2023TRANSUNION RISK & ALTERNATIV08/01/23100-42100-50300 150.00 Total For Check 34153 Check 34154 34154840.00 08/10/2323073100CITY HALL & PD CLEANINGULTIMATE CLEANERS LLC07/31/23100-41900-50401 840.00 Total For Check 34154 Check 34155 3415512.41 08/10/23MZA1GNGK50GB STORAGE - APPLE BUSINESS ESSECREDIT CARD PURCHASES07/26/23100-41920-50210 3415557.03 08/10/23239309SQUAD 576 FUELHOLIDAY COMPANIES07/25/23100-42100-50212 341551,247.57 08/10/23S297577POLICE CUSTOM LABELS REC VEHICLE PLABELS DIRECT INC07/31/23100-42100-50350 341556.00 08/10/2308012023THE ORIGINAL TOM THUMB - CAR WASHCREDIT CARD PURCHASES08/01/23100-42100-50403 34155145.69 08/10/2345642PAINT ROLLER AND TRAYCREDIT CARD PURCHASES07/11/23100-43100-50220 34155146.00 08/10/2342747EVENT SIGNVOSS SIGNS08/02/23201-42100-50210 34155465.81 08/10/2340978KWIK COVERS- NIGHT TO UNITE TABLE CREDIT CARD PURCHASES08/01/23202-42100-50210 341551,114.81 08/10/2310085481678SAM'S CLUB - NIGHT TO UNITE FOOD/DCREDIT CARD PURCHASES07/25/23202-42100-50210 34155703.98 08/10/23583208618792183WALMART - NIGHT TO UNITE PRIZESCREDIT CARD PURCHASES07/27/23202-42100-50210 34155674.88 08/10/2306254 003SAM'S CLUB - NIGHT TO UNITE PRIZESCREDIT CARD PURCHASES07/27/23202-42100-50210 4,574.18 Total For Check 34155 Check 34156 34156466.91 08/10/23506578897COPIER LEASEUS BANKCORP EQUIPMENT FINANC07/19/23100-41920-50210 466.91 Total For Check 34156 Check 34157 341571,170.73 08/10/23837789437PW BUILDING ELECTRICITYXCEL ENERGY07/25/23100-43100-50381 1,170.73 Total For Check 34157 Check 34158 34158267.54 08/10/239008767737CITY HALL - BLACK BAGS, FOAM, ODOR ZEP SALES & SERVICE07/14/23100-41900-50210 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 6/7Page: 08/04/2023 12:42 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 07/28/2023 - 08/10/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 34158 267.54 Total For Check 34158 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 7/7Page: 08/04/2023 12:42 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 07/28/2023 - 08/10/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number 42,565.85 Fund 100 GENERAL FUND 146.00 Fund 201 RESERVES DONATION FUND 4,263.95 Fund 202 CITY COMMUNITY EVENTS 750.00 Fund 314 2023A DEBT SERVICE 285.51 Fund 408 PAVEMENT MANAGEMENT 14.60 Fund 415 PARK CAPITAL FUND 28,015.64 Fund 416 CAPITAL-EQUIPMENT CERTS 217.50 Fund 419 HACKAMORE UPGRADE (LENNAR) 78,543.90 Fund 601 WATER 197.10 Fund 602 SEWER Fund Totals: 155,000.05 Total For All Funds: STAFF REPORT Agenda Item: 7c. Council Meeting: August 10, 2023 Prepared By: Maggie Ung Topic: 2023 Fee Schedule Amendment Action Required: Approval Summary Staff recently evaluated BS&A software’s Fixed Asset module and determined the module did not meet the current needs of staff. Staff determined the Miscellaneous Receivables (MR) module would be more useful to assist in creation and tracking of City invoices. The City exchanged BS&A modules, which had no additional cost. With the MR module, staff recommends adding on InvoiceCloud payment functionality so payers can easily make online payments for their outstanding invoices. Additionally, staff would like to add a Public Safety module within InvoiceCloud. Currently, Public Safety credit card payments are accepted through RevTrak. Customers currently need to register in RevTrak to make payment. With InvoiceCloud, customers do not have to register and can make one-time payments with their credit card, debit card, or bank account. The amended fee schedule sets the amount charged to customers paying via credit card. ACH payments will be covered by the City similar to the other modules already in place. Public Safety credit card fees are currently covered by the City and will continue to remain due to certain fee limits set by state statutes. Financial/Budget This would be an increase of $50 per month access fee for both MR and Public Safety modules. The fee schedule sets the amounts charged for various item/services. Options 1.Adopt Ordinance 2023-495 Amending 2023 Fee Schedule. 2.Amend and adopt Ordinance 2023-495 Amending 2023 Fee Schedule. Recommendation Staff recommends adopting Ordinance 2023-495 Amending 2023 Fee Schedule. Council Action Consider a motion to adopt Ordinance 2023-495 Amending 2023 Fee Schedule. Attachments 1. Ordinance 2023-495 Amending 2023 Fee Schedule. 2.Amended 2023 Fee Schedule City of Corcoran August 10, 2023 County of Hennepin State of Minnesota ORDINANCE NO. 2023-495 Motion By: Seconded By: AN ORDINANCE AMENDING 2023 FEE SCHEDULE The Corcoran City Council ordains as follows: Section 1. Purpose. The Corcoran City Council has determined that the fees to be charged by the City for development, inspections, and other related services shall be adopted by ordinance. Section 2. Amendment of the 2023 Fee Schedule. The fees to be charged by the City of Corcoran for 2023 are listed on the attached Exhibit A, (copy is available at City Hall); that said fee schedule is hereby adopted. Section 3. Continuation/Amendment. Any amendment to the fee schedule shall be made annually, or more often if necessary, by ordinance; if there are no amendments to the fee schedule, the most recently adopted fee schedule ordinance shall remain in force and effect until amended. Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on the 10th day of August, 2023. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Tom McKee – Mayor ATTEST: City Seal Michelle Friedrich – City Clerk Attachment: 7c1. Records & Service for City Document Processing Fees Code Books Recycling Fee Copies City Park - Picnic Facility Labor/Staff Research Engraved Memorial Bricks Late Fees / Penalties / Cancellation Administrative Fees - Rentals Liquor/Tobacco/Lawful Gambling Grading & Land Reclamation Permit Burning Permit Overweight Vehicle Permit Driveway Permit Sign Permit Utility Permit Police Reports Rental Fee Car Seat Checks Vehicle Impound Police Patch Animal Impound Finger Printing Event Security Rates False Alarm Fire Emergency Emergency Communications Systems Fee False Alarm Police Fire Department Entry Key Lock Box Firearm & Hunting Permits Equipment Usage Swing Away Mail Box Arms Public Works Labor Street Department Fees Lawn Mowing - Property Cleanup Water Fees Connection Fees Sanitary Sewer Fees Other Utility Fees Building Permit and Related Fees Public Works Planning Development & Zoning Fees Land Use Permit/Application Type Utility Rates CITY OF CORCORAN 2023 FEE SCHEDULE Table of Content Public Safety Licenses & Miscellaneous Permits Administrative Fees Updated Attachment: 7c2. CITY OF CORCORAN 2023 FEE SCHEDULE Notes ADMINISTRATIVE FEE SCHEDULE Records & Service for City Document (Includes Tax) Assessment Search from County USB Flash Drive Interest charge on 30 day past due Escrow accounts Notary Fee - per document Candidate Filing Fee Code Books Code Book (Codes/Zoning/Subd) Binder Municipal Code Only Subdivision Code Only Zoning Code Only Comprehensive Plan Book Printed - special order Copies Copies black/white - up to 8 1/2x14 per page Copies black/white - 11 x 17 per page Copies Color up to 8 1/2x14 pp Copies Color 11x17 Copies Oversize (Larger than 11X17) - Special Order Labor/Staff Research Data Request Retrieval Cost per hour Normal Business Hrs (1 hr minimum) per hour After Hours (1 hr minimum) per hour Late Fees / Penalties / Cancellation Returned Check Fee ACH Return / NSF (non-sufficient fund) Chargeback Delinquent Fee Permit Cancellation Fee Processing Fees Recreation Credit Card Processing Fee - Transactions under $100.00 Recreation Credit Card Processing Fee - Transactions over $100.00 3.49% less $3.49 InvoiceCloud Credit Card Processing Fee - Utility Bills ($2.95 minimum) InvoiceCloud Credit Card Processing Fee - Building Permits ($2.95 minimum) InvoiceCloud Credit Card Processing Fee - Miscellaneous InvoiceCloud Credit Card Processing Fee - Invoices ($2.95 minimum) Maps Color Maps - on cardstock Oversized or Laminated - special order Topos - special order Recycling Fee Recycling Fee - Annually Recycling Delinquent Fee Recycling Provider Late Fee City Park - Picnic Facility Group 1 (Local Non-Profit Groups): NW Area Jaycees, Corcoran Lions, Pioneer Society, NW Trails, Corcoran Garden Club, Corcoran Bee Club, St. John's Lutheran School *Damage deposit required Group 2: Corcoran Residents *Damage deposit required Damage Deposit - Required for All Rentals / Amenities Pavilion Rental Fee Soccer/Football/Baseball - per field (per hour usage | minimum 2 hours) Lights (Lions Field only) - Additional per game Scoreboard and PA System (Snyder Field only | per game) Tennis Courts - All courts 2 hour usage Engraved Memorial Bricks (tax included) 4 x 8 Engraved Brick 12 x 12 Engraved Brick Engraved Stone (Large) Engraved Stone (X-Large) 48" Maintenance Free Bench Concrete Bench - 22 Characters Granite Bench *Product and prices subject to change with vendors City Facility Rentals Mutiple Date Change Fee (1 Date Change Per Year Free) 100.00 0.25 0.55 1.00 2023 FEE 25.00 10.00 0.10 1.00 10.00 65.00 65.00 35.00 35.00 100.00 35.00 35.00 10.00 1.50 Varies Salary of the lowest-paid entity employee who can complete the task 65.00 3.25% 2.50 3.00 Varies 25.00 N/C 4.19% less $4.19 1.25% 3.25% N/C 10% Discount 350.00 100.00 Varies 51.42 10.00 1.5% per month 50.00 100.00 135.00 175.00 Varies* 22.00 30.00 25.00 15.00 Varies* Varies* 10.00 CITY OF CORCORAN 2023 FEE SCHEDULE Notes ADMINISTRATIVE FEE SCHEDULE 2023 FEE Licenses & Miscellaneous Permits Liquor/Tobacco/Lawful Gambling License/Permit Temporary 3.2 Malt Liquor License - 1 - 4 Day Event Temporary Malt Liquor License - 1 - 4 Day Event Temporary 3.2 Malt Liquor License - Annual Max On Sale 3.2 Malt Liquor Off Sale 3.2 Malt Liquor Investigation (New/Transfer License) On Sale Intoxicating Liquor On Sale Wine Off Sale Intoxicating Liquor (Fee limited by State Law) Sunday Sale Intoxicating Liquor (Fee limited by State Law) Investigation Fee (New/Transfer License) 2:00 am Closing Tobacco License Fireworks Permit-Per Event Hobby Kennel - Annual Fee Exempt Gambling Permit - Held at Non-Premise Permitted Site Exempt Gambling Permit - Held at a Premise Permitted Site (ie. Conducts Regular Charitable Gambling Activities Solid Waste Hauler License Application Rental Dwelling Licenses Single-family homes, twin-homes, and townhomes License Fee (per unit) Re-inspection Fee (per unit) Conversion Fee Apartments License Fee (per building plus $15.00 per unit) Re-inspection Fee (per unit) Conversion Fee Penalty for renewal applications filed and fees paid after July 1st (renewal date) (for each 30 days after July 1, but no more than 60 days) Filing fee for appeal of compliance order Reinstatement Fee Illegal Rental Operation/Let of Property First Violation Second violation within 24-month Third and subsequent violation within 24-month Burning Permit Valid for 1 month Valid for 6 months Public Safety Police Reports Police Reports - Per Page Audio/Video on USB Flash Drive Normal Business Hrs (1 hr min.) per hour Car Seat Checks Resident Non-Resident - 1st Seat Non-Resident - Additional Seats Police Patch Police Patch - Available Only to Full-time Police Officers Finger Printing Resident Non-Resident Additional Cards - Resident Additional Cards - Non-Resident False Alarm Fire/Medical Emergency 2-3 In any 12-month period ( Each) 4+ In any 12-month period (Each) False Alarm Police 1-3 In any 12-month period 4+ In any 12-month period 25.00 25.00 2,000.00 150.00 200.00 300.00 Paid to State 100.00 100.00 25.00 100.00 4,000.00 75.00 10.00 50.00 150.00 50.00 75.00 N/C 50.00 0.25 10.00 Salary of the lowest-paid entity employee who can complete the task N/C N/C 25.00 N/C 25.00 10.00 5.00 N/C 100.00 5.00 75.00 150.00 100.00 500.00 100.00 100.00 75.00 200.00 75.00 N/C 75.00 50.00 25.00 250.00 CITY OF CORCORAN 2023 FEE SCHEDULE Notes ADMINISTRATIVE FEE SCHEDULE 2023 FEE Firearm & Hunting Permits Shooting Range Annual Review Fee Goose Lake Hunting Permit Permit to Purchase/Transfer Rental Fee Range contract per day (law enforcement agencies only) Command Post per day Vehicle Impound Vehicle Impound Release Storage Fee Daily Animal Impound 1st Offense (Plus impound fees to shelter) 2nd and Subsequent Offenses (Plus impound fees to shelter) No Kennel License Event Security Rates Officer - per hour Officer - per hour Holiday rate Reserve Officer - per hour Emergency Communications Systems Fee Per Single Residential Unit Up to 4 Units Up to 10 Units For Any Number of Units Above 10 Units Fire Department Entry Key Lock Box DAMA Box and/or Mounting Kits Recreational Vehicle Permit Recreational Vehicle Permit *Term depends on year issued 250.00 10.00 10.00 35.00 21.48 42.96 N/C 100.00 250.00 100.00 200.00 500.00 50.00 100.00 125.00 30.00 1,000.00 Cost plus 10% $10.00 per year CITY OF CORCORAN 2023 FEE SCHEDULE Notes ADMINISTRATIVE FEE SCHEDULE 2023 FEE Public Works Equipment Usage Per Hour (Government Agency Assistance) Tractor/Backhoe Dump Truck Front End Wheel Loader Road Grader Skid Loader Wood Chipper Public Works Labor Per Hour Lawn Mowing - Property Cleanup Mowing 1 acre & under Mowing over 1 acre - $315 + additional hourly rate Contract tree and weed removal Contract rubbish removal Swing Away Mail Box Arms (Sales Tax included) Post only (mailbox not included) Post and Installation (mailbox not included) Street Department Fees Street Sign Install Labor (Per hour) Bituminous Trail Reimbursement Cost (per lineal foot) Culvert priced per foot Grading & Land Disturbance Permit Greater than 50 Cubic Yards (or less than 50 Cubic Yards non-exempt) One Acre or greater of disturbance Driveway Review (New or Altered Access) Escrow Determined by City Engineer or City Representative* Engineering Review - per hour Overweight Vehicle Permit Agriculture Commercial Tow Truck Daily Permit - Non Exempt Emergency Seasonal - Emergency (Septic, Liquid Propane & Similar) No Permit Penalty All Charges are Per Truck - Permits are Restricted Utility Permit Utility Work in the Right-of-Way - IE:Comcast, Century Link, CenterPoint Energy, Wright-Hennepin, etc Local Government Unit Fees Non-Refundable Application Fee Escrow Exemption Certificates 200.00 1,000.00 Determinations 200.00 1,000.00 Delineation Review 200.00 2,000.00 Pond Excavations 200.00 1,000.00 Wetland Replacement Plans <10,000 SF Impact on Single Basins or , 1/4 Acre Impact for Private Driveways 400.00 2,000.00 All Other Replacement Plans 400.00 2,500.00 Replacement Plan in Conjunction with Wetland Banking 400.00 3,500.00 All Other Wetland Banking Applications 400.00 3,500.00 Monitoring - Per Basin 400.00 6,000.00 * Additional Weland Replacement Plan and Banking Escrows and Sureities are determined on a site-specific basis. Wetland Conservation Act Violations (Restoration Order) Any person or entity that fails to obtain a permit under City Ordinance prior to performing work shall pay a penalty of two times the original permit fee and shall be required to pay all costs associated with enforcement, including reasonable attorney’s fees. 315.00 85.00 Cost + 65.00 Cost + 65.00 65.00 Moved to Public Works section 100.00 Per FEMA's Current Schedule of Equipment Rates 750.00 100.00 N/C Double Fee 100.00* Varies -1000.00 Minimum Contract Rate N/C 17.00 Cost + 65.00 100.00* 300.00* 65.00 150.00 75.00 CITY OF CORCORAN 2023 FEE SCHEDULE Notes ADMINISTRATIVE FEE SCHEDULE 2023 FEE Planning Development & Zoning Fees Land Use Permit/Application Type Non-Refundable Application Fee Escrow Agriculture Preserve Application - Placement (fee limited by state)50.00 - Agriculture Preserve Application - Removal (fee limited by state)50.00 - Administrative Permit 100.00 1,000.00 Minor Subdivision, Lot Line Adjustment/Consolidation 100.00 1,500.00 Certificate of Compliance 80.00 - Development Rights Appeal 100.00 500.00 Comprehensive Plan Amendment 1,000.00 2,200.00 Conditional Use Permit (CUP)550.00 2,200.00 Conditional Use Permit (CUP) Amendment 200.00 1,000.00 Environmental Review 500.00 5,000.00 Interim Use Permit 500.00 2,000.00 Final Plat – Base Fee Regular / OSP 400.00 5,000.00 Final Plat – Per Lot Regular /OSP 15.00 - Residential Park Dedication Fees (Subdivision Ordinance) Section 955 Single Family Per Unit 5,954.00 - Multi Family Per Unit 4,040.00 - Commerical and Industrial Per Acre 5,866.00 - Preliminary Plat – Base Regular / OSP 400.00 5,000.00 Preliminary Plat – Per Lot Regular / OSP 15.00 - PUD -Preliminary Development Plan 575.00 5,000.00 PUD - Final Development Plan 500.00 5,000.00 PUD - Sketch Plat/Plan Review 450.00 2,000.00 Rezoning 575.00 2,000.00 Sign - Wetland Buffer Sign (per sign - requires site inspection)20.00 - Sign - Development Notice Sign $165.00 first sign/ $50.00 each additional 165.00 - Site Plan 425.00 1,500.00 Site Plan Amendment - Minor 200.00 1,000.00 Sketch Plat/Plan Review - Regular / OSP 450.00 1,750.00 Topography Exemption, Wetland Waiver, Electronic File Waiver 200.00 1,000.00 Vacation 350.00 1,000.00 Variance 550.00 2,000.00 Zoning/Subdivision Code Amendment 700.00 2,000.00 Infrastructure Feasibility Study / Review 5,000.00 Additional Escrow May Be Required on a Project by Project Basis Meeting with City Consultants and City Staff (first hour no charge)Over 1 hour Contract fee 500.00 Public Works Director Review - per hour 90.00 Additional Escrow May Be Required on a Project by Project Basis City Planner Review - per hour 65.00 Additional Escrow May Be Required on a Project by Project Basis Fence Permit Fence (residential within 6’ of property line)35.00 Zoning and Setback Review Only Sign Permit No Planning Commission Review - Temporary 35.00 No Planning Commission Review - Permanent 150.00 Any fence taller than 7’ requires a building permit fee based on valuation + state surcharge CITY OF CORCORAN 2023 FEE SCHEDULE 2023 FEE UTILITY FEE SCHEDULE WATER FEES Residential Water Base Fees - per month 21.63 Water Usage Rates - residential (monthly use) per 1,000 gallons Tier 1: 0 gallons to 4,999 gallons 2.31 Tier 2: 5,000 gallons to 8,999 gallons 2.78 Tier 3: 9,000 gallons to 19,999 gallons 3.48 Tier 4: 20,000 gallons and over 4.49 Multi-Residential (7+ units) Water Base Fees - per month 21.63 Water rates - Multi-residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.78 * REU = residential equivalent unit Non-Residential Water Base Fees - per month Non residential - Under 1" Meter 26.73 Non residential - 1" to 3" Meter 26.73 Non residential - Over 3" Meter 34.61 Water rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.78 SANITARY SEWER FEES Residential Sewer Base Fees - per month 30.45 Sewer rates - residential (monthly use) per 1,000 gallons Existing Customers - Based on Winter Water Usage (November-March)3.02 New Customers - Based on 4,500 gallons per month 3.02 Multi-Residential Sewer Base Fees - per month 30.45 Sewer rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +3.02 Non-Residential Sewer Base Fees - per month 30.45 Sewer rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +3.02 Manufactured Homes Park Sewer rates - (monthly use) per 1,000 gallons Maple Hill Estates (804,000 gallons per month)3.85 CITY OF CORCORAN 2023 FEE SCHEDULE 2023 FEE UTILITY FEE SCHEDULE CONNECTION FEES Trunk Line Availability Charge (TLAC) Watermain & Raw Water - Trunk Line Availability Charge (TLAC) - per acre: Southeast 9,197.81 Treatment & Storage - Trunk Line Availability Charge (TLAC) - per acre: Southeast 12,433.97 Watermain & Raw Water - Trunk Line Availability Charge (TLAC) - per acre: Northeast 12,198.97 Treatment & Storage - Trunk Line Availability Charge (TLAC) - per acre: Northeast 24,922.12 Sewer Trunk Line Availability Charge (TLAC) - per acre 7,526.31 Connection Fees - City of Corcoran Water Connection Fee (per unit) - Single Family 1,294.00 Water Connection Fee (per unit) - Multi-Family 1,034.00 Water Connection Fee (per unit) - Non-Residential 1,294.00 Sewer Connection Fee (per unit) - Single Family 1,280.00 Sewer Connection Fee (per unit) - Multi-Family 1,024.00 Sewer Connection Fee (per unit) - Non-Residential 1,280.00 Connection Fees - City of Maple Grove (Per Maple Grove Fee Schedule) Water Connection Fee (per unit) - Residential/individual laundry facilities 2,999.00 Water Connection Fee (per unit) - Residential/ no individual laundry facilities 2,399.00 Water Connection Fee (per acre) - Commercial/Industrial/Mixed 11,996.00 Water Connection Fee (per acre) - All other Churches which do not house weekday school, preschool, and/or daycare activities 5,998.00 Parks, per acre (0.5 times low density residential rate)1,500.00 Volumetric Charges - per 1,000 gallons 2.3600 Connection Fees - Metropolitan Council Sewer Access Charge (SAC)2,485.00 Meter Fees Meter - standard Cost plus 10% Meter - larger than standard Cost plus 10% Meter Inspection 65.00 Meter - Temporary Installation 65.00 OTHER UTILITY FEES Miscellaneous Fees Maple Grove Serviced Properties Cost plus 10% Broken Water Meter Fee - payable by each user for each month (Based on 4,500 gallons of water used per month)10.40 Late/Past Due Payments Delinquent Utility Fee 10.00 Late Payment Penalty 10% of unpaid bill Water Disconnect 65.00 Water Reconnect 65.00 Bulk Water Sales Set Up/Administrative Fee 65.00 Water Meter Rental Deposit 1,000.00 Tier 1: 1,000 gallons +2.78 2023 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE BUILDING PERMIT FEE - Fee is 100% of the adopted fee schedule below, plus State surcharge and applicable reviews listed below. TOTAL VALUATIONS BUILDING PERMIT FEE SCHEDULE (Residential & Commercial) $1.00 to $500.00 $21.00 $501.00 to $2,000.00 $21.00 for the first $500.00 plus $2.75 for each additional $100.00, or fraction thereof, to and including $2,000.00. $2,001.00 to $25,000.00 $62.25 for the first $2,000.00 plus $12.50 for each additional $1,000.00, or fraction thereof, to and including $25,000.00. $25,001.00 to $50,000.00 $349.75 for the first $25,000.00 plus $9.00 for each additional $1,000.00, or fraction thereof, to and including $50,000.00. $50,001.00 to $100,000.00 $574.75 for the first $50,000.00 plus $6.25 for each additional $1,000.00, or fraction thereof, to and including $100,000.00. $100,001.00 to $500,000.00 $887.25 for the first $100,000.00 plus $5.00 for each additional $1,000.00, or fraction thereof, to and including $500,000.00. $500,001.00 to $1,000,000.00 $2,887.25 for the first $500,000.00 plus $4.25 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00. $1,000,001.00 and up $5,012.25 for the first $1,000,000.00 plus $2.75 for each additional $1,000.00, or fraction thereof PLAN REVIEW FEE: 65% of the Building Permit Fee calculated from the above schedule. REPETITIVE PLAN REVIEW FEE: 25% of the Building Permit Fee calculated from the above schedule PLAN REVIEW FEE IS NON-REFUNDABLE STATE SURCHARGE: Based on the table below. For valuation use the fees listed above BUILDING VALUATION STATE SURCHARGE* One Million or less .0005 x valuation with minimum of $1.00 for Flat Rate Permits [up to $10,010 valuation] $1,000,001 to $2,000,000 $ 500 + .0004 x (Value -$1,000,000) $2,000.001 to $3,000,000 $ 900 + .0003 x (Value - $2,000,000) $3,000,001 to $4,000,000 $1200 + .0002 x (Value - $3,000,000) $4,000,001 to $5,000,000 $1400 + .0001 x (Value - $4,000,000) Greater than $5,000,000 $1500 + .00005 x (Value - $5,000,000) SEC FEE: .0005 x permit valuation for all Building Permits except Re-Roof, Re-side, Re-Window, Decks & Interior Remodels. Minimum $150.00 New Home or Commercial Construction, Minimum $50.00 on any other non-exempt construction ZONING AND SET BACK REVIEW: $25.00 for permits requiring review, $75.00 for New Construction plus any costs for City Planner to review. Agricultural Structure requires a Certificate of Compliance. EMERGENCY COMMUNICATIONS SYSTEMS FEE: $100.00 for new construction single family homes. Multiple residential unit rates per adopted fee schedule. 2023 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE OVER THE COUNTER PERMITS Re-Roof, Re-side and Windows $90.00 each + State Surcharge Fee ($1.00) General Plumbing (Residential) $50.00 minimum + additional $5.00 per fixture + State Surcharge Fee ($1.00) Water Heaters / Water Softeners (change out only) Water Heater $35.00 per unit + State Surcharge Fee ($1.00) Water Softener $35.00 per unit + State Surcharge Fee ($1.00) Mechanical (Residential) $75.00 per unit + State Surcharge Fee ($1.00) (Furnace, AC or Gas line) Additional $10.00 gas fitting/connection fee for each unit over 3 units The following qualify as a “unit” Furnace, AC, Air Exchange, In-floor heat, Boiler, Geothermal System, Ground System Heat Pump, Garage Heater, etc. Gas Fireplace $75.00 + State Surcharge Fee ($1.00) *State Surcharge fee is subject to State change OTHER INSPECTIONS AND FEES Inspection outside normal business hours; minimum two hour charge $90.00 per hr. Re-inspection Fee $45.00 per hr. Inspections for which no fee is specifically indicated $60.00 per hr. Site Inspection Fee RESIDENTIAL $45.00 ea. COMMERCIAL $80.00 ea. Additional plan review required by changes, additions, or revisions to approved plans (min. ½ hour charge) $60.00 per hr. Miscellaneous and special services per contract $60.00 per hr. Water Hook Up/Connection Permit (Plan review and inspection of the connection to the municipal water system for existing properties) $100.00 + $45.00 for per additional inspection Sewer Hook Up/Connection Permit (Plan review and inspection of the connection to the municipal water system for existing properties) $100.00 + $45.00 for per additional inspection Pre-Move inspection $150.00 ea. Moved – In structure (not including foundation, interior remodel, etc.) $250.00 ea. Commercial Plumbing permit and plan review Based on valuation Commercial Mechanical permit and plan review Based on valuation Electrical Inspections (Residential & Commercial) Per State Inspector Demolition Residential $150.00 + State Surcharge ($1.00) Commercial $250.00 + State Surcharge ($1.00) Mobile Home Installation $250.00 + State Surcharge ($1.00) Permit Cancellation Fee $25.00 + Plan Review Fee Replacement Permit Card Fee $30.00 2023 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE CERTIFICATE OF SURVEY City Ordinance Title IV: 40-2 Certificate of Survey requirement. A certificate of survey shall be required with all building permit applications for new construction and building permits that enlarge or alter the footprint of an existing structure. Application for exemption (Building permits only) – If the proposed structure meets all of the required setbacks from the property line, flood plain, wetlands and easements by two times. PENALTY Any person or entity that fails to obtain a permit under City Ordinance Title lV: 40-40.04 prior to performing work shall pay a penalty of two times the original permit fee and shall be required to pay all costs associated with enforcement, including reasonable attorney’s fees. All fees are to be paid at time of permit issuance Records & Service for City Document Processing Fees Code Books Recycling Fee Copies City Park - Picnic Facility Labor/Staff Research Engraved Memorial Bricks Late Fees / Penalties / Cancellation Administrative Fees - Rentals Liquor/Tobacco/Lawful Gambling Grading & Land Reclamation Permit Burning Permit Overweight Vehicle Permit Driveway Permit Sign Permit Utility Permit Police Reports Rental Fee Car Seat Checks Vehicle Impound Police Patch Animal Impound Finger Printing Event Security Rates False Alarm Fire Emergency Emergency Communications Systems Fee False Alarm Police Fire Department Entry Key Lock Box Firearm & Hunting Permits Equipment Usage Swing Away Mail Box Arms Public Works Labor Street Department Fees Lawn Mowing - Property Cleanup Water Fees Connection Fees Sanitary Sewer Fees Other Utility Fees Building Permit and Related Fees Public Works Planning Development & Zoning Fees Land Use Permit/Application Type Utility Rates CITY OF CORCORAN 2023 FEE SCHEDULE Table of Content Public Safety Licenses & Miscellaneous Permits Administrative Fees Attachment: 7c2. CITY OF CORCORAN 2023 FEE SCHEDULE Notes ADMINISTRATIVE FEE SCHEDULE Records & Service for City Document (Includes Tax) Assessment Search from County USB Flash Drive Interest charge on 30 day past due Escrow accounts Notary Fee - per document Candidate Filing Fee Code Books Code Book (Codes/Zoning/Subd) Binder Municipal Code Only Subdivision Code Only Zoning Code Only Comprehensive Plan Book Printed - special order Copies Copies black/white - up to 8 1/2x14 per page Copies black/white - 11 x 17 per page Copies Color up to 8 1/2x14 pp Copies Color 11x17 Copies Oversize (Larger than 11X17) - Special Order Labor/Staff Research Data Request Retrieval Cost per hour Normal Business Hrs (1 hr minimum) per hour After Hours (1 hr minimum) per hour Late Fees / Penalties / Cancellation Returned Check Fee ACH Return / NSF (non-sufficient fund) Chargeback Delinquent Fee Permit Cancellation Fee Processing Fees Recreation Credit Card Processing Fee - Transactions under $100.00 Recreation Credit Card Processing Fee - Transactions over $100.00 InvoiceCloud Credit Card Processing Fee - Utility Bills ($2.95 minimum) InvoiceCloud Credit Card Processing Fee - Building Permits ($2.95 minimum) InvoiceCloud Credit Card Processing Fee - Miscellaneous InvoiceCloud Credit Card Processing Fee - Invoices ($2.95 minimum) Maps Color Maps - on cardstock Oversized or Laminated - special order Topos - special order Recycling Fee Recycling Fee - Annually Recycling Delinquent Fee Recycling Provider Late Fee City Park - Picnic Facility Group 1 (Local Non-Profit Groups): NW Area Jaycees, Corcoran Lions, Pioneer Society, NW Trails, Corcoran Garden Club, Corcoran Bee Club, St. John's Lutheran School *Damage deposit required Group 2: Corcoran Residents *Damage deposit required Damage Deposit - Required for All Rentals / Amenities Pavilion Rental Fee Soccer/Football/Baseball - per field (per hour usage | minimum 2 hours) Lights (Lions Field only) - Additional per game Scoreboard and PA System (Snyder Field only | per game) Tennis Courts - All courts 2 hour usage Engraved Memorial Bricks (tax included) 4 x 8 Engraved Brick 12 x 12 Engraved Brick Engraved Stone (Large) Engraved Stone (X-Large) 48" Maintenance Free Bench Concrete Bench - 22 Characters Granite Bench *Product and prices subject to change with vendors City Facility Rentals Mutiple Date Change Fee (1 Date Change Per Year Free) 100.00 0.25 0.55 1.00 2023 FEE 25.00 10.00 0.10 1.00 10.00 65.00 65.00 35.00 35.00 100.00 35.00 35.00 10.00 1.50 Varies Salary of the lowest-paid entity employee who can complete the task 65.00 3.25% 2.50 3.00 Varies 25.00 N/C 3.49% less $3.49 1.25% 3.25% N/C 10% Discount 350.00 100.00 Varies 51.42 10.00 1.5% per month 50.00 100.00 135.00 175.00 Varies* 22.00 30.00 25.00 15.00 Varies* Varies* 10.00 CITY OF CORCORAN 2023 FEE SCHEDULE Notes ADMINISTRATIVE FEE SCHEDULE 2023 FEE Licenses & Miscellaneous Permits Liquor/Tobacco/Lawful Gambling License/Permit Temporary 3.2 Malt Liquor License - 1 - 4 Day Event Temporary Malt Liquor License - 1 - 4 Day Event Temporary 3.2 Malt Liquor License - Annual Max On Sale 3.2 Malt Liquor Off Sale 3.2 Malt Liquor Investigation (New/Transfer License) On Sale Intoxicating Liquor On Sale Wine Off Sale Intoxicating Liquor (Fee limited by State Law) Sunday Sale Intoxicating Liquor (Fee limited by State Law) Investigation Fee (New/Transfer License) 2:00 am Closing Tobacco License Fireworks Permit-Per Event Hobby Kennel - Annual Fee Exempt Gambling Permit - Held at Non-Premise Permitted Site Exempt Gambling Permit - Held at a Premise Permitted Site (ie. Conducts Regular Charitable Gambling Activities Solid Waste Hauler License Application Rental Dwelling Licenses Single-family homes, twin-homes, and townhomes License Fee (per unit) Re-inspection Fee (per unit) Conversion Fee Apartments License Fee (per building plus $15.00 per unit) Re-inspection Fee (per unit) Conversion Fee Penalty for renewal applications filed and fees paid after July 1st (renewal date) (for each 30 days after July 1, but no more than 60 days) Filing fee for appeal of compliance order Reinstatement Fee Illegal Rental Operation/Let of Property First Violation Second violation within 24-month Third and subsequent violation within 24-month Burning Permit Valid for 1 month Valid for 6 months Public Safety Police Reports Police Reports - Per Page Audio/Video on USB Flash Drive Normal Business Hrs (1 hr min.) per hour Car Seat Checks Resident Non-Resident - 1st Seat Non-Resident - Additional Seats Police Patch Police Patch - Available Only to Full-time Police Officers Finger Printing Resident Non-Resident Additional Cards - Resident Additional Cards - Non-Resident False Alarm Fire/Medical Emergency 2-3 In any 12-month period ( Each) 4+ In any 12-month period (Each) False Alarm Police 1-3 In any 12-month period 4+ In any 12-month period 25.00 25.00 2,000.00 150.00 200.00 300.00 Paid to State 100.00 100.00 25.00 100.00 4,000.00 75.00 10.00 50.00 150.00 50.00 75.00 N/C 50.00 0.25 10.00 Salary of the lowest-paid entity employee who can complete the task N/C N/C 25.00 N/C 25.00 10.00 5.00 N/C 100.00 5.00 75.00 150.00 100.00 500.00 100.00 100.00 75.00 200.00 75.00 N/C 75.00 50.00 25.00 250.00 CITY OF CORCORAN 2023 FEE SCHEDULE Notes ADMINISTRATIVE FEE SCHEDULE 2023 FEE Firearm & Hunting Permits Shooting Range Annual Review Fee Goose Lake Hunting Permit Permit to Purchase/Transfer Rental Fee Range contract per day (law enforcement agencies only) Command Post per day Vehicle Impound Vehicle Impound Release Storage Fee Daily Animal Impound 1st Offense (Plus impound fees to shelter) 2nd and Subsequent Offenses (Plus impound fees to shelter) No Kennel License Event Security Rates Officer - per hour Officer - per hour Holiday rate Reserve Officer - per hour Emergency Communications Systems Fee Per Single Residential Unit Up to 4 Units Up to 10 Units For Any Number of Units Above 10 Units Fire Department Entry Key Lock Box DAMA Box and/or Mounting Kits Recreational Vehicle Permit Recreational Vehicle Permit *Term depends on year issued 250.00 10.00 10.00 35.00 21.48 42.96 N/C 100.00 250.00 100.00 200.00 500.00 50.00 100.00 125.00 30.00 1,000.00 Cost plus 10% $10.00 per year CITY OF CORCORAN 2023 FEE SCHEDULE Notes ADMINISTRATIVE FEE SCHEDULE 2023 FEE Public Works Equipment Usage Per Hour (Government Agency Assistance) Tractor/Backhoe Dump Truck Front End Wheel Loader Road Grader Skid Loader Wood Chipper Public Works Labor Per Hour Lawn Mowing - Property Cleanup Mowing 1 acre & under Mowing over 1 acre - $315 + additional hourly rate Contract tree and weed removal Contract rubbish removal Swing Away Mail Box Arms (Sales Tax included) Post only (mailbox not included) Post and Installation (mailbox not included) Street Department Fees Street Sign Install Labor (Per hour) Bituminous Trail Reimbursement Cost (per lineal foot) Culvert priced per foot Grading & Land Disturbance Permit Greater than 50 Cubic Yards (or less than 50 Cubic Yards non-exempt) One Acre or greater of disturbance Driveway Review (New or Altered Access) Escrow Determined by City Engineer or City Representative* Engineering Review - per hour Overweight Vehicle Permit Agriculture Commercial Tow Truck Daily Permit - Non Exempt Emergency Seasonal - Emergency (Septic, Liquid Propane & Similar) No Permit Penalty All Charges are Per Truck - Permits are Restricted Utility Permit Utility Work in the Right-of-Way - IE:Comcast, Century Link, CenterPoint Energy, Wright-Hennepin, etc Local Government Unit Fees Non-Refundable Application Fee Escrow Exemption Certificates 200.00 1,000.00 Determinations 200.00 1,000.00 Delineation Review 200.00 2,000.00 Pond Excavations 200.00 1,000.00 Wetland Replacement Plans <10,000 SF Impact on Single Basins or , 1/4 Acre Impact for Private Driveways 400.00 2,000.00 All Other Replacement Plans 400.00 2,500.00 Replacement Plan in Conjunction with Wetland Banking 400.00 3,500.00 All Other Wetland Banking Applications 400.00 3,500.00 Monitoring - Per Basin 400.00 6,000.00 * Additional Weland Replacement Plan and Banking Escrows and Sureities are determined on a site-specific basis. Wetland Conservation Act Violations (Restoration Order) Any person or entity that fails to obtain a permit under City Ordinance prior to performing work shall pay a penalty of two times the original permit fee and shall be required to pay all costs associated with enforcement, including reasonable attorney’s fees. 315.00 85.00 Cost + 65.00 Cost + 65.00 65.00 Moved to Public Works section 100.00 Per FEMA's Current Schedule of Equipment Rates 750.00 100.00 N/C Double Fee 100.00* Varies -1000.00 Minimum Contract Rate N/C 17.00 Cost + 65.00 100.00* 300.00* 65.00 150.00 75.00 CITY OF CORCORAN 2023 FEE SCHEDULE Notes ADMINISTRATIVE FEE SCHEDULE 2023 FEE Planning Development & Zoning Fees Land Use Permit/Application Type Non-Refundable Application Fee Escrow Agriculture Preserve Application - Placement (fee limited by state) 50.00 - Agriculture Preserve Application - Removal (fee limited by state) 50.00 - Administrative Permit 100.00 1,000.00 Minor Subdivision, Lot Line Adjustment/Consolidation 100.00 1,500.00 Certificate of Compliance 80.00 - Development Rights Appeal 100.00 500.00 Comprehensive Plan Amendment 1,000.00 2,200.00 Conditional Use Permit (CUP)550.00 2,200.00 Conditional Use Permit (CUP) Amendment 200.00 1,000.00 Environmental Review 500.00 5,000.00 Interim Use Permit 500.00 2,000.00 Final Plat – Base Fee Regular / OSP 400.00 5,000.00 Final Plat – Per Lot Regular /OSP 15.00 - Residential Park Dedication Fees (Subdivision Ordinance) Section 955 Single Family Per Unit 5,954.00 - Multi Family Per Unit 4,040.00 - Commerical and Industrial Per Acre 5,866.00 - Preliminary Plat – Base Regular / OSP 400.00 5,000.00 Preliminary Plat – Per Lot Regular / OSP 15.00 - PUD -Preliminary Development Plan 575.00 5,000.00 PUD - Final Development Plan 500.00 5,000.00 PUD - Sketch Plat/Plan Review 450.00 2,000.00 Rezoning 575.00 2,000.00 Sign - Wetland Buffer Sign (per sign - requires site inspection)20.00 - Sign - Development Notice Sign $165.00 first sign/ $50.00 each additional 165.00 - Site Plan 425.00 1,500.00 Site Plan Amendment - Minor 200.00 1,000.00 Sketch Plat/Plan Review - Regular / OSP 450.00 1,750.00 Topography Exemption, Wetland Waiver, Electronic File Waiver 200.00 1,000.00 Vacation 350.00 1,000.00 Variance 550.00 2,000.00 Zoning/Subdivision Code Amendment 700.00 2,000.00 Infrastructure Feasibility Study / Review 5,000.00 Additional Escrow May Be Required on a Project by Project Basis Meeting with City Consultants and City Staff (first hour no charge)Over 1 hour Contract fee 500.00 Public Works Director Review - per hour 90.00 Additional Escrow May Be Required on a Project by Project Basis City Planner Review - per hour 65.00 Additional Escrow May Be Required on a Project by Project Basis Fence Permit Fence (residential within 6’ of property line)35.00 Zoning and Setback Review Only Sign Permit No Planning Commission Review - Temporary 35.00 No Planning Commission Review - Permanent 150.00 Any fence taller than 7’ requires a building permit fee based on valuation + state surcharge CITY OF CORCORAN 2023 FEE SCHEDULE 2023 FEE UTILITY FEE SCHEDULE WATER FEES Residential Water Base Fees - per month 21.63 Water Usage Rates - residential (monthly use) per 1,000 gallons Tier 1: 0 gallons to 4,999 gallons 2.31 Tier 2: 5,000 gallons to 8,999 gallons 2.78 Tier 3: 9,000 gallons to 19,999 gallons 3.48 Tier 4: 20,000 gallons and over 4.49 Multi-Residential (7+ units) Water Base Fees - per month 21.63 Water rates - Multi-residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.78 * REU = residential equivalent unit Non-Residential Water Base Fees - per month Non residential - Under 1" Meter 26.73 Non residential - 1" to 3" Meter 26.73 Non residential - Over 3" Meter 34.61 Water rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.78 SANITARY SEWER FEES Residential Sewer Base Fees - per month 30.45 Sewer rates - residential (monthly use) per 1,000 gallons Existing Customers - Based on Winter Water Usage (November-March)3.02 New Customers - Based on 4,500 gallons per month 3.02 Multi-Residential Sewer Base Fees - per month 30.45 Sewer rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +3.02 Non-Residential Sewer Base Fees - per month 30.45 Sewer rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +3.02 Manufactured Homes Park Sewer rates - (monthly use) per 1,000 gallons Maple Hill Estates (804,000 gallons per month)3.85 CITY OF CORCORAN 2023 FEE SCHEDULE 2023 FEE UTILITY FEE SCHEDULE CONNECTION FEES Trunk Line Availability Charge (TLAC) Watermain & Raw Water - Trunk Line Availability Charge (TLAC) - per acre: Southeast 9,197.81 Treatment & Storage - Trunk Line Availability Charge (TLAC) - per acre: Southeast 12,433.97 Watermain & Raw Water - Trunk Line Availability Charge (TLAC) - per acre: Northeast 12,198.97 Treatment & Storage - Trunk Line Availability Charge (TLAC) - per acre: Northeast 24,922.12 Sewer Trunk Line Availability Charge (TLAC) - per acre 7,526.31 Connection Fees - City of Corcoran Water Connection Fee (per unit) - Single Family 1,294.00 Water Connection Fee (per unit) - Multi-Family 1,034.00 Water Connection Fee (per unit) - Non-Residential 1,294.00 Sewer Connection Fee (per unit) - Single Family 1,280.00 Sewer Connection Fee (per unit) - Multi-Family 1,024.00 Sewer Connection Fee (per unit) - Non-Residential 1,280.00 Connection Fees - City of Maple Grove (Per Maple Grove Fee Schedule) Water Connection Fee (per unit) - Residential/individual laundry facilities 2,999.00 Water Connection Fee (per unit) - Residential/ no individual laundry facilities 2,399.00 Water Connection Fee (per acre) - Commercial/Industrial/Mixed 11,996.00 Water Connection Fee (per acre) - All other Churches which do not house weekday school, preschool, and/or daycare activities 5,998.00 Parks, per acre (0.5 times low density residential rate)1,500.00 Volumetric Charges - per 1,000 gallons 2.3600 Connection Fees - Metropolitan Council Sewer Access Charge (SAC)2,485.00 Meter Fees Meter - standard Cost plus 10% Meter - larger than standard Cost plus 10% Meter Inspection 65.00 Meter - Temporary Installation 65.00 OTHER UTILITY FEES Miscellaneous Fees Maple Grove Serviced Properties Cost plus 10% Broken Water Meter Fee - payable by each user for each month (Based on 4,500 gallons of water used per month)10.40 Late/Past Due Payments Delinquent Utility Fee 10.00 Late Payment Penalty 10% of unpaid bill Water Disconnect 65.00 Water Reconnect 65.00 Bulk Water Sales Set Up/Administrative Fee 65.00 Water Meter Rental Deposit 1,000.00 Tier 1: 1,000 gallons +2.78 2023 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE BUILDING PERMIT FEE - Fee is 100% of the adopted fee schedule below, plus State surcharge and applicable reviews listed below. TOTAL VALUATIONS BUILDING PERMIT FEE SCHEDULE (Residential & Commercial) $1.00 to $500.00 $21.00 $501.00 to $2,000.00 $21.00 for the first $500.00 plus $2.75 for each additional $100.00, or fraction thereof, to and including $2,000.00. $2,001.00 to $25,000.00 $62.25 for the first $2,000.00 plus $12.50 for each additional $1,000.00, or fraction thereof, to and including $25,000.00. $25,001.00 to $50,000.00 $349.75 for the first $25,000.00 plus $9.00 for each additional $1,000.00, or fraction thereof, to and including $50,000.00. $50,001.00 to $100,000.00 $574.75 for the first $50,000.00 plus $6.25 for each additional $1,000.00, or fraction thereof, to and including $100,000.00. $100,001.00 to $500,000.00 $887.25 for the first $100,000.00 plus $5.00 for each additional $1,000.00, or fraction thereof, to and including $500,000.00. $500,001.00 to $1,000,000.00 $2,887.25 for the first $500,000.00 plus $4.25 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00. $1,000,001.00 and up $5,012.25 for the first $1,000,000.00 plus $2.75 for each additional $1,000.00, or fraction thereof PLAN REVIEW FEE: 65% of the Building Permit Fee calculated from the above schedule. REPETITIVE PLAN REVIEW FEE: 25% of the Building Permit Fee calculated from the above schedule PLAN REVIEW FEE IS NON-REFUNDABLE STATE SURCHARGE: Based on the table below. For valuation use the fees listed above BUILDING VALUATION STATE SURCHARGE* One Million or less .0005 x valuation with minimum of $1.00 for Flat Rate Permits [up to $10,010 valuation] $1,000,001 to $2,000,000 $ 500 + .0004 x (Value -$1,000,000) $2,000.001 to $3,000,000 $ 900 + .0003 x (Value - $2,000,000) $3,000,001 to $4,000,000 $1200 + .0002 x (Value - $3,000,000) $4,000,001 to $5,000,000 $1400 + .0001 x (Value - $4,000,000) Greater than $5,000,000 $1500 + .00005 x (Value - $5,000,000) SEC FEE: .0005 x permit valuation for all Building Permits except Re-Roof, Re-side, Re-Window, Decks & Interior Remodels. Minimum $150.00 New Home or Commercial Construction, Minimum $50.00 on any other non-exempt construction ZONING AND SET BACK REVIEW: $25.00 for permits requiring review, $75.00 for New Construction plus any costs for City Planner to review. Agricultural Structure requires a Certificate of Compliance. EMERGENCY COMMUNICATIONS SYSTEMS FEE: $100.00 for new construction single family homes. Multiple residential unit rates per adopted fee schedule. 2023 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE OVER THE COUNTER PERMITS Re-Roof, Re-side and Windows $90.00 each + State Surcharge Fee ($1.00) General Plumbing (Residential) $50.00 minimum + additional $5.00 per fixture + State Surcharge Fee ($1.00) Water Heaters / Water Softeners (change out only) Water Heater $35.00 per unit + State Surcharge Fee ($1.00) Water Softener $35.00 per unit + State Surcharge Fee ($1.00) Mechanical (Residential) $75.00 per unit + State Surcharge Fee ($1.00) (Furnace, AC or Gas line) Additional $10.00 gas fitting/connection fee for each unit over 3 units The following qualify as a “unit” Furnace, AC, Air Exchange, In-floor heat, Boiler, Geothermal System, Ground System Heat Pump, Garage Heater, etc. Gas Fireplace $75.00 + State Surcharge Fee ($1.00) *State Surcharge fee is subject to State change OTHER INSPECTIONS AND FEES Inspection outside normal business hours; minimum two hour charge $90.00 per hr. Re-inspection Fee $45.00 per hr. Inspections for which no fee is specifically indicated $60.00 per hr. Site Inspection Fee RESIDENTIAL $45.00 ea. COMMERCIAL $80.00 ea. Additional plan review required by changes, additions, or revisions to approved plans (min. ½ hour charge) $60.00 per hr. Miscellaneous and special services per contract $60.00 per hr. Water Hook Up/Connection Permit (Plan review and inspection of the connection to the municipal water system for existing properties) $100.00 + $45.00 for per additional inspection Sewer Hook Up/Connection Permit (Plan review and inspection of the connection to the municipal water system for existing properties) $100.00 + $45.00 for per additional inspection Pre-Move inspection $150.00 ea. Moved – In structure (not including foundation, interior remodel, etc.) $250.00 ea. Commercial Plumbing permit and plan review Based on valuation Commercial Mechanical permit and plan review Based on valuation Electrical Inspections (Residential & Commercial) Per State Inspector Demolition Residential $150.00 + State Surcharge ($1.00) Commercial $250.00 + State Surcharge ($1.00) Mobile Home Installation $250.00 + State Surcharge ($1.00) Permit Cancellation Fee $25.00 + Plan Review Fee Replacement Permit Card Fee $30.00 2023 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE CERTIFICATE OF SURVEY City Ordinance Title IV: 40-2 Certificate of Survey requirement. A certificate of survey shall be required with all building permit applications for new construction and building permits that enlarge or alter the footprint of an existing structure. Application for exemption (Building permits only) – If the proposed structure meets all of the required setbacks from the property line, flood plain, wetlands and easements by two times. PENALTY Any person or entity that fails to obtain a permit under City Ordinance Title lV: 40-40.04 prior to performing work shall pay a penalty of two times the original permit fee and shall be required to pay all costs associated with enforcement, including reasonable attorney’s fees. All fees are to be paid at time of permit issuance Memo To: Kevin Mattson, PE, PW Director From: Daryl Kirschenman, PE Steve Hegland, PE Project/File: 227705274 Date: July 28, 2023 Subject: Pay Application #3 to Phoenix Fabricators and Erectors – Pay Request No. 3 Council Action Requested Staff is recommending Council Approve Pay Application #3 for the Corcoran Water Tower Project to Phoenix Tank in the amount of $68,970.00. Summary Phoenix fabricators mobilized to the site and has completed the tank excavation, subgrade correction work and backfilling up to bottom of foundation. This pay request is for excavation and soil correction work completed to date. The signed payment request form and pay application is attached for review. The contractor has mobilized a foundation crew, completed the re-bar installation and have poured the foundation base slab. Attached is a summary of the work completed to date. Total Contract Value to Date $4,703,386.00 Work Completed to Date $456,850.00 5% Retainage $22,842.50 Amount Paid to Date $365,037.50 Total Pay App #3 $68,970.00 Engineer’s Recommendation We recommend approving Pay Application #3 to Phoenix Fabricators and Erector’s in the amount of $68,970.00 Agenda Item: 7d. 227705274 3927 THREE From 06/16/23 To 07/15/23 07/15/23 A C D E F G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) 1 1 LS 185,000.00 185,000.00 0.03 5,000.00 5,000.00 3% 180,000.00 2 1 LS 4,000.00 4,000.00 - - 0% 4,000.00 3 1 LS 6,500.00 6,500.00 0.62 4,000.00 4,000.00 62% 2,500.00 4 1 LS 4,000.00 4,000.00 0.75 3,000.00 3,000.00 75% 1,000.00 5 50 CY 40.00 2,000.00 - - 0% 2,000.00 6 1 EA 5,700.00 5,700.00 - - 0% 5,700.00 7 355 LF 265.00 94,075.00 - - 0% 94,075.00 8 1 EA 31,000.00 31,000.00 - - 0% 31,000.00 9 18 LF 397.00 7,146.00 - - 0% 7,146.00 10 55 LF 117.00 6,435.00 - - 0% 6,435.00 11 2 EA 4,000.00 8,000.00 - - 0% 8,000.00 12 2 EA 8,512.00 17,024.00 - - 0% 17,024.00 13 4,000 LB 15.00 60,000.00 - - 0% 60,000.00 14 1 EA 1,800.00 1,800.00 - - 0% 1,800.00 15 20 SY 75.00 1,500.00 - - 0% 1,500.00 16 2 EA 1,000.00 2,000.00 - - 0% 2,000.00 17 1 LS 8,000.00 8,000.00 - - 0% 8,000.00 18 1,750 SY 2.60 4,550.00 - - 0% 4,550.00 19 1,625 TN 49.00 79,625.00 75.00 3,675.00 3,675.00 5% 75,950.00 20 175 TN 190.00 33,250.00 - - 0% 33,250.00 21 225 TN 195.00 43,875.00 - - 0% 43,875.00 22 510 LF 31.00 15,810.00 - - 0% 15,810.00 23 410 LF 47.00 19,270.00 - - 0% 19,270.00 24 1,250 LF 4.50 5,625.00 1,000.00 4,500.00 4,500.00 80% 1,125.00 25 1 LS 8,500.00 8,500.00 - - 0% 8,500.00 26 1.4 AC 8,220.00 11,508.00 - - 0% 11,508.00 27 11 EA 820.00 9,020.00 - - 0% 9,020.00 28 10 EA 670.00 6,700.00 - - 0% 6,700.00 29 56 EA 100.00 5,600.00 - - 0% 5,600.00 30 118 EA 28.00 3,304.00 - - 0% 3,304.00 1 1 LS 115,000.00 115,000.00 1.00 115,000.00 115,000.00 100% - 1.10 1 LS 153,000.00 153,000.00 - - 0% 153,000.00 1.11 1 LS 172,000.00 172,000.00 1.00 172,000.00 172,000.00 100% - 1.12 1 LS 194,000.00 194,000.00 0.40 77,600.00 77,600.00 40% 116,400.00 1.13 1 LS 886,000.00 886,000.00 - - 0% 886,000.00 1.14 1 LS 1,216,994.00 1,216,994.00 - - 0% 1,216,994.00 MNDOT SEED MIXTURE 25-131 SHRUB 5 GAL. CONTAINER PERENNIAL 1 GAL. CONTAINER 2.5" B&B DECIDUOUS TREE 6' HT CONIFEROUS TREE BONDS / INSURANCE MOBILIZATION ENGINEERING ALTERNATE A - 1,000,000 GALLON COMPOSITE TANK 20" GATE VALVE PART 1 SITE WORK MOBILIZATION TRAFFIC CONTROL SALVAGE, STOCKPILE & RESPREAD TOPSOIL 20" DIP WATERMAIN, CL 52, INCLUDE POLY WRAP B618 CURB SILT FENCE, MS INFILTRATION BASIN, FILTER FABRIC, 6' DRAIN TILE & 6' Application Period:Application No.: Engineer: Contractor: Project: Contract: B BITUMINOUS RIBBON CURB Original Contract % of Value of Item (J / F) (%) Balance to Finish (F - J) ($) BITUMINOUS WEAR SPWEA340B BITUMINOUS BASE SPNWB330B Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. TEMPORARY ROCK CONSTRUCTION ENTRANCE PLACEMENT COMMON TOPSOIL BORROW (LV) CONNECT TO EXISTING WATERMAIN 20" PVC WATER MAIN 20" PVC WATERMAIN, C900 Contractor's Application for PaymentProgress Estimate - Unit Price Work Owner's Project No.: Engineer's Project No.: Contractor's Project No.: City of Corcoran Stantec Consulting Services Phoenix Fabricators & Erectors, LLC 1.0 MG Elevated Water Storage Tank Corcoran Water Tower Owner: 6" DIP WATERMAIN, CL 52, INCLUDE POLY WRAP 6" GATE VALVE & BOX 6" HYDRANT DUCTILE IRON FITTINGS FOUNDATION TANK SHAFT TANK MATERIAL / SHOP FABRICATION AGGREGATE BASE 4' X 6' OVERFLOW SPLASHPAD CONCRETE SIDEWALK 8" BOLLARD CONCRETE DRIVEWAY APRON GEOTEXTILE FABRIC TYPE V NON WEAR Application Date: Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 3 227705274 3927 THREE From 06/16/23 To 07/15/23 07/15/23 A C D E F G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Application Period:Application No.: Engineer: Contractor: Project: Contract: B % of Value of Item (J / F) (%) Balance to Finish (F - J) ($)Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. Contractor's Application for PaymentProgress Estimate - Unit Price Work Owner's Project No.: Engineer's Project No.: Contractor's Project No.: City of Corcoran Stantec Consulting Services Phoenix Fabricators & Erectors, LLC 1.0 MG Elevated Water Storage Tank Corcoran Water Tower Owner: Application Date: 1.15 1 LS 70,000.00 70,000.00 - - 0% 70,000.00 1.16 1 LS 380,000.00 380,000.00 - - 0% 380,000.00 1.17 1 LS 450,000.00 450,000.00 - - 0% 450,000.00 1.18 1 LS 20,000.00 20,000.00 - - 0% 20,000.00 1.19 1 LS 8,500.00 8,500.00 - - 0% 8,500.00 1.20 1 LS 160,000.00 160,000.00 - - 0% 160,000.00 2 1 LS 25,000.00 25,000.00 - - 0% 25,000.00 3 825 CY 51.00 42,075.00 825.00 42,075.00 42,075.00 100% - 4 1 LS 120,000.00 120,000.00 0.25 30,000.00 30,000.00 25% 90,000.00 - - - - 4,703,386.00$ 456,850.00$ -$ 456,850.00$ 10%4,246,536.00$ Original Contract Totals COMMON EXCAVATION & SITE GRADING ELECTRICAL / CONTROLS LOGO ALLOWANCE STRUCTURAL FILL BELOW FOUNDATION TANK DELIVERY TANK ERECTION TANK PAINTING TANK MIXING SYSTEM EROSION CONTROL Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.2 of 3 227705274 3927 THREE From 06/16/23 To 07/15/23 07/15/23 A C D E F G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Application Period:Application No.: Engineer: Contractor: Project: Contract: B % of Value of Item (J / F) (%) Balance to Finish (F - J) ($)Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. Contractor's Application for PaymentProgress Estimate - Unit Price Work Owner's Project No.: Engineer's Project No.: Contractor's Project No.: City of Corcoran Stantec Consulting Services Phoenix Fabricators & Erectors, LLC 1.0 MG Elevated Water Storage Tank Corcoran Water Tower Owner: Application Date: - - - - - - - - - - - - -$ -$ -$ -$ -$ 4,703,386.00$ 456,850.00$ -$ 456,850.00$ 10%4,246,536.00$ Project Totals Change Order Totals Original Contract and Change Orders Change Orders Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.3 of 3 City of Corcoran August 10, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-66 Page 1 of 1 Motion By: Seconded By: A RESOLUTION RECOGNIZING A DONATION TO CORCORAN POLICE DEPARTMENT FOR COUNTRY DAZE EVENT WHEREAS, the City Council of the City of Corcoran, Minnesota, does hereby find as follows; WHEREAS, Country Daze is an annual event in Corcoran; and WHEREAS, The Stanchion Bar will donate water and snacks for Police Officers working at the event; and NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the generosity of The Stanchion and graciously accepts the donations to be determined after event completion. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 10th day of August, 2023. ________________________________ Tom McKee – Mayor City Seal ATTEST: ____________________________________ Michelle Friedrich – City Clerk Agenda Item: 7e. STAFF REPORT Agenda Item 9a. Council Meeting: January 13, 2022 Prepared By: Jessica Beise Topic: City Administrator Recruitment and Position Profile Action Required: Direction and Approval Summary In July, I provided resignation as City Administrator effective October 5, 2023. At the July 27th City Council meeting, Council directed staff to work with David Drown and Associates. Pat Melvin has been assigned to work with Corcoran for the process. Staff has been working with Pat to draft a position profile based on the feedback from the previous search process. Staff anticipates having the profile forwarded to Council early next week. Feedback and approval on the profile are being sought. In addition to general feedback. Minimal changes to the job description was completed in 2022 to the job description. In reviewing the profile, I am recommending a change to the job description to align with current City Administrator/City Manager postings. I met with George Gmach to discuss scoring the position and have attached a draft job description. To formalize the job description change Resolution 2023 Authorization for the positing of the position and calling of the special meetings for candidate selection and interviews is also requested. The position would be posted on Monday, August 14, 2023, and would close on Monday, September 11, 2023. Applications would be screened and presented to Council at a special work session on Thursday September 28, 2023, at 5:30 pm. Interviews dates are proposed in October and have to be finalized. Pat will be at the Council meeting to discuss the profile and discuss the next steps in the process. Financial/Budget The executive search firm expenses are anticipated to be approximately $5,000 for reimbursables per the last search process contract being extended. Options 1. Approve the position profile with a preferred cover option, adopt Resolution 2023-67, authorize the positing of the City Administrator position beginning August 14, 2023 and closing September 11, 2023, call for special City Council work session on September 28, 2023 at 5:30 pm for the selection of City Administrator candidates and determine a date for interviews. 2. Modify the position profile, City Administrator job description, position posting, and dates for the recruitment process. 3. Send back to staff for further review. Page 2 Recommendation Approve the position profile with a preferred cover option, adopt Resolution 2023-67, authorize the positing of the City Administrator position beginning August 14, 2023 and closing September 11, 2023, call for special City Council work session on September 28, 2023 at 5:30 pm for the selection of City Administrator candidates and determine a date for interviews. Council Action Consider a motion to approve the position profile with a preferred cover option, adopt Resolution 2023-67, authorize the positing of the City Administrator position beginning August 14, 2023 and closing September 11, 2023, call for special City Council work session on September 28, 2023 at 5:30 pm for the selection of City Administrator candidates and determine a date for interviews. Attachments 1. Draft City Administrator Position Profile – To Be Provided 2. City Administrator Job Description 3. Resolution 2023-67 CITY ADMINISTRATOR POSITION Salary Range: $125,673 to $153,316 CITY OF CORCORAN, MINNESOTA Attachment: 9a1. The City of Corcoran will provide high-quality public services in a cost-effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. Corcoran is a picturesque community with a balance of local businesses and a mix of residential neighborhoods, rural homesteads, and farms. With rolling hills and an attractive wooded countryside with wildlife enriched wetlands, the City maintains a rural atmosphere nestled on the western edge of Hennepin County, approximately 20 miles northwest of Minneapolis. Other communities surrounding Corcoran include Maple Grove, Medina, Greenfield, Hanover, Rogers, Plymouth, and Independence Minnesota. Corcoran is said to be one of the safest cities in Minnesota, and the average income per household is above average. Corcoran commercial and industrial commerce is poised for growth. Business owners are preparing for growth and opportunity with the future changes the Corcoran Southeast Downtown District will bring. To balance this future growth, the City of Corcoran staff and City Council will focus on community vision, environmental impacts, and economic responsibility to support and guide sustainable growth while preserving rural character. A significant portion of Corcoran is agricultural land. With thousands of acres of undeveloped land, including portions along the Hwy 55 corridor and easy access to 94/494/694 interstate system, Corcoran is an attractive location for business investment. With just under 36 square miles, Corcoran is a large land city and is slightly land size as Maple Grove or Plymouth. With planning stages underway for future roadways, pedestrian and bicycle trails, and the future business growth in the Corcoran Southeast Downtown District, the City is full of potential. Many of its assets are still being built or are yet to be realized making Corcoran the ideal place to put down roots. WELCOME TO CORCORAN, MINNESOTA! EDUCATIONAL OPPORTUNITIES The City of Corcoran will provide high-quality public services in a cost-effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. Corcoran has many great places to explore. Golf is a very popular activity in Corcoran. Shamrock Golf Course is a beautiful course, and Pheasant Acres Golf Course is another course that is perfect for families. If golf isn’t your sport, Corcoran is also home to Snyder Field, a large, open baseball field. Corcoran offers many different services to residents and visitors. Its Memorial Garden is a special area where families can preserve a loved one’s memory. Corcoran City Park also has ballfields and skating rinks that are popular attractions. The City is undergoing a master planning project for the City Park and will be planning new parks where different areas grow. Corcoran hosts several community events including tractor pulls and demolition derbies, the Hamel Rodeo and Bull Riding Bonanza, and the City’s local summer festival Country Daze. From sports and events to bull rides and businesses, the Corcoran community offers a variety of opportunities for families to work and play together. Corcoran is divided between five school districts: Buffalo-Hanover-Montrose Schools, Delano Public Schools, Osseo Area Schools, Rockford Area Schools, and Wayzata Public Schools. Approximately 1,300 children from Corcoran attend preschool age programs, elementary, middle, and high school within the five school districts. Though there are no public schools located right in the City of Corcoran, there is one private school available, St. John’s Lutheran School, which offers PreK-8th grade education. RECREATION & COMMUNITY EVENTS The City of Corcoran will provide high-quality public services in a cost-effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. In 2015, the City of Corcoran, in partnership with Hennepin County, began work to update the existing design guidelines and master plan for the Southeast District. The Southeast District is the historic heart of the City. The area is home to the existing City Hall, St. Thomas Catholic Church, and an existing industrial and commercial business park. The Southeast District has seen the residential development that has been long anticipated with the developments of Lennar’s “Ravinia” and “Tavera” and M/I Homes “Bass Lake Crossing” and “Bass Lake Crossing South.” Saint Therese is also developing a new senior community on 13-acres in the Town Center with a complete continuum of living: independent & assisted living apartments, memory care, rehabilitative care, and skilled nursing care all on one campus. The Town Center has been planned to be a walkable traditional neighborhood supporting the Downtown Core. The Town Center is intended to support the Downtown Core through walkable blocks, a variety of housing types and densities, and a unified public realm aesthetic. All development within the Southeast District will be based on an integrated transportation network that connects residential neighborhoods with the existing business park on the west side of County Road 116 and the Downtown Core on the east side of County Road 116. A combination of off-road and on-street bike and pedestrian facilities will be included to give residents and visitors safe and convenient options for active transportation as an option to driving. A Town Square, City Hall Park, and two small Neighborhood Parks create additional opportunities for physical activity and social connectedness.. The entire Town Center is guided Mixed Use in the 2040 Comprehensive Plan. This land use category would allow development in this area by Planned Unit Development (PUD). In 2022, the City of Corcoran, in partnership with Hennepin County, began work to update the existing design guidelines and master plan for the Northeast District. In the Northeast District, the City is developing its first water supply system. The new water supply system construction and the updated master plan have set up this business creation district for success. DEVELOPMENT The City of Corcoran will provide high-quality public services in a cost-effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. THE ORGANIZATION The City of Corcoran is a community legally established under the laws of Minnesota. It is governed by a Mayor who serves a two-year term (currently considering changing to four-year term), and four Council members who serve four-year terms. City council members serve at large. The City boasts an exceptional leadership team of very capable people. The organization currently staffs 32 full-time and several part-time positions, and it contracts for fire, building inspections, IT, planning services, engineering services, and legal services. The City organization has two main facilities. These include City Hall, which is shared by Administration and Police Departments. The City also has a Public Works facility as well as a small auxiliary public works building. The organization seeks to continue its mission with the help of a new City Administrator who is excited to find great ideas to implement the vision of the City as it changes and grows. 2021 Actual 2022 Budget 2023 Budget General Fund General Government 1,422,993 1,988,749 2,313,140 Public Safety 2,842,593 3,093,919 3,824,330 Public Works & Parks 2,037,722 2,490,116 2,815,210 Total General Fund 6,303,307 7,572,784 8,952,680 Combined Debt Service 555,815 559,718 804,303 Total Expenses 6,859,122 8,132,502 9,756,983 BUDGET SUMMARYThe City of Corcoran’s bond rating is Aa3. The City of Corcoran will provide high-quality public services in a cost-effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. ORGANIZATIONAL CHART •Serve as the Chief Administrative Officer of the City overseeing the proper administration of all policies of the City, develops and issues all administrative policies, rules, regulations, and procedures necessary to ensure the proper functioning of all City departments, offices, and divisions as permitted by law and City Council approval. •Supervise the administration of all departments, offices, and divisions of the City except as is otherwise provided by law; carry out any other responsibilities as provided for by ordinance or by subsequent City Council action. •Work closely with department heads to plan and coordinate activities and follow up to ensure effective service to the public and efficient conduct of all municipal affairs. •Ensure all City laws, ordinances, and resolutions are enforced and make recommendations for changes or additions to ordinances and policies, when necessary. •Evaluate services provided by the City and develop information for the Council about options for improving efficiency or matching services more closely to citizen needs. •Direct the development and implementation of appropriate budgeting including capital improvements and administrative planning and control procedures and creation of annual fiscal budget for the City Council’s review and approval. Responsibility includes that proper control reports are developed and used; supervise the effective operation of purchasing procedures, etc. •Act as the purchasing authority for the City as outlined in the financial policy in accordance with the approved municipal budget; use authority to sign purchase orders for routine services, equipment, and supplies in accordance with the City’s purchase procedures. The City of Corcoran will provide high-quality public services in a cost-effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. CORE DUTIES OF THE POSITION •Prepare or oversee the preparation of Council agendas and packets. Make recommendations to the City Council on measures they may deem necessary for the welfare of the residents and efficient administration of the City. •Attend and participate in meetings of the City Council and ensure meeting minutes are recorded and maintained. Attend, at their discretion or as directed by the Council, other committee, board, and commission meetings. •Follow all legal communications requirements including those relating to public access to information and open meetings and guides others regarding appropriate procedure and content. •Negotiate and administer contracts for City services with outside agencies. •Represent the City at official functions as directed by the City Council and maintain good public relations with citizens of the community. Serve as the City’s information representative and confer with the media, civic groups, developers, and other organizations. Prepare public relations material as deemed necessary or at the discretion of the Council. •Inform the City Council of matters dealing with the major activities and operations which have policy or community-wide exposure implications. •Keep informed regarding federal, state, and county programs which affect the City; consult with officials of both public and private agencies, as required. •Maintain familiarity with alternative and supplemental sources of revenue and submit recommendations to the City Council for actions necessary to take advantage of such sources. •Ensure that staff in all departments follow appropriate City policies and procedures and general government requirements. •Under authority granted by the City Council and subject to Council approval, direct hiring of qualified staff and administer human resource functions, involving department heads as appropriate. •Administer the staffing process by recommending staffing levels and then seeking to fill approved positions with the involvement of Council and department heads. •Manage performance of staff directly and through department heads. •Oversee the technical operations of City government and comply with all legal and financial requirements. •Perform other related duties as may be required by City Council, prescribed by law, or apparent. The City of Corcoran will provide high-quality public services in a cost-effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. CORE DUTIES OF THE POSITION – CONT’D The capacity to create and sustain a strong, cohesive team ▪Cultivate a positive, empowering work environment ▪Communicate vision and expectations clearly and effectively ▪Give guidance when necessary and provide constructive feedback ▪Encourage and support professional development ▪Strategically grow the workforce in alignment with the Council’s vision The ability to build and maintain a strong relationship with the Council ▪Communicate clearly, directly, and diplomatically ▪Work collaboratively to ensure a shared mission and vision for the City ▪Educate Council on process, legislation, and best practice ▪Use data to propose, analyze, and review policy ▪Develop policy recommendations based on sound reasoning and evidence ▪Maintain impartiality; be apolitical The aptitude to foster collaboration with stakeholders ▪Engage with the community with integrity, professionalism, and responsiveness ▪Develop alliances with the community, local, regional, state, and national stakeholders that add ▪effectiveness, resources, and perspective ▪Manage occasional competing needs of staff, residents, and interest groups ▪Be actively involved in relevant professional organizations and networks and stay current of trends, opportunities, and resources in order to develop legislative acumen and seek innovative solutions. The City of Corcoran will provide high-quality public services in a cost-effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. DESIRED ATTRIBUTES Together with the Council, update and enhance a shared vision, strategic plan, and actionable goals for the City Continue to develop a cohesive, integrated, and synergistic team of City staff ▪Work with Council to ensure appropriate staffing levels, adding additional positions, and reorganizing the structure as needed ▪Delegate duties accordingly ▪Communicate a shared vision and clarity of purpose ▪Maintain high ethical standards including respectful, honest interactions and communications ▪Focus on effectiveness, not only efficiency Coordinate existing projects/plans ▪Comprehensive Plan ▪Review and implement ▪Street and utility plans ▪Capital Improvement Plan (CIP) – comprehensive, showing levy impact and identifying other sources of revenues – long-range financial management plan ▪St. Therese/Town Center development ▪Other developments already identified ▪Trail development ▪Collaborate with Three Rivers Park District on Diamond Lake Trail ▪Connect and expand park’s trail system ▪Fire services plan ▪Refine and implement Assess needs and opportunities; plan for the future ▪Integrate and include all residents ▪City services ▪Long-range City campus planning ▪Parks and trails ▪Create a framework to analyze future development proposals ▪Residential ▪Commercial ▪Industrial ▪Expand broadband coverage ▪Facilitate annual goal setting ▪Evaluate staffing needs ▪Contracted vs. in-house ▪Compensation review ▪Stay educated on trends and best practices ▪Build and maintain relationships with local, regional, and statewide stakeholders Build and foster relationships within Corcoran and with local, county, regional, and state organizations through proactive outreach and outgoing communications. The City of Corcoran will provide high-quality public services in a cost-effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. ADMINISTRATOR GOALS & PRIORITIES City: Corcoran, Minnesota Position: City Administrator Salary Range: $125,673 to $153,316 Application Deadline: September 11, 2023 Job Summary: As the Chief Operating Officer of the City, the City Administrator provides leadership to City staff and helps the City Council to define, establish, and attain overall goals and objectives of local government. The City Administrator is responsible for the quality of service provided to citizens by staff and consultants and is responsible for compliance with all legislative, judicial, and administrative obligations. Minimum Qualifications: Bachelor’s degree in Public Administration, Urban Studies, or related field, and six or more progressively responsible years of related experience, or equivalent. Key characteristics are knowledge of government, knowledge of financial management in a government setting, and leadership, interpersonal relationship, and problem-solving skills. Desired Qualifications: Master’s degree in Business or Public Administration, experience in a full- service municipal or government setting with public utilities, and knowledge of planning and zoning and economic development. Apply: Visit https://daviddrown.hiringplatform.com/176640-corcoran-city-administrator/683031- application-form/en and complete the application process by September 11, 2023. Finalists will be selected on September 28, 2023, and final interviews are scheduled for October 17, 2023. Please direct any questions to Pat Melvin at pat@daviddrown.com or 612-920-3320 x116. Phone: 612-920-3320 x116 Fax: 612-605-2375 pat@daviddrown.com www.ddahumanresources.com The City of Corcoran will provide high-quality public services in a cost-effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. POSITION ANNOUNCEMENT DDA Human Resources, Inc. Wayzata Office 3620 Northome Avenue Wayzata, MN 55391 CITY ADMINISTRATOR ©City of Corcoran 2023 1 Description As the Chief Executive Officer of the City, the City Administrator provides leadership to City staff and guidesthe City Council to define, establish and attain the goals and objectives of local government. The City Administrator is responsible for the quality of service provided to citizens by staff and consultants and is responsible for compliance with all legislative, judicial, and administrative obligations established by higher authority. The City Administrator directly supervises the Administrative Services Director, Director of Public Safety, and the Public Works Director and oversees all collateral staff, economic and community development, city contracts, and planning and engineering consultants. Operates with considerable discretion in administrative functions and in implementing policies of the City Council. . The City Administrator communicates with all city departments and staff, other appointed and elected officials, city attorney, other contracted consultants, suppliers and vendors, media, and business and community groups. Essential Duties and Responsibilities •Serve as the Chief Administrative Officer of the City overseeing the proper administration of all policies of the City, develops and issues all administrative policies, rules, regulations, and procedures necessary to ensure the proper functioning of all City departments, offices, and divisions as permitted by law and City Council approval. •Supervise the administration of all departments, offices and divisions of the City except as is otherwise provided by law; Carry out any other responsibilities as provided for by ordinance or by subsequent City Council action. •Work closely with department heads to plan and coordinate activities and follows up to ensure effective service to the public and efficient conduct of all municipal affairs. •Ensure all City laws, ordinances, resolutions are enforced and make recommendations for changes or additions to ordinances and policies when necessary. •Evaluate services provided by the City and develops information for the Council about options for improving efficiency or matching services more closely to citizen needs. •Responsible for directing the development, and implementation of appropriate budgeting, including capital improvements and administrative planning and control procedures and creation of annual fiscal budget for the City Council’s review and approval. Responsibility includes that proper control reports are developed and used and supervises the effective operation of purchasing procedures, etc. City of Corcoran Department Administration Reports To City Council Points Grade FLSA Exempt Bargaining Unit NA Revision Date: August 2023 Attachment: 9a2. CITY ADMINISTRATOR ©City of Corcoran 2023 2 •Act as the purchasing authority for the City without prior Council as outlined in the financial policy in accordance with the approved municipal budget; uses authority to sign purchase orders for routine services, equipment and supplies in accordance with the City’s purchase procedures. •Prepare or oversee the preparation of council agenda and packets. Make recommendations to the City Council on measures they may deem necessary for the welfare of the residents and efficient administration of the City. •Attend and participate in meetings of the City Council and ensures meeting minutes are recorded and maintained. Attends, at their discretion or as directed by the council, other committee, board, and commission meetings. •Follows all legal communications requirements including those relating to public access to information and open meetings and guides others regarding appropriate procedure and content. •Negotiate and administer contracts for City services with outside agencies. •Represent the City at official functions, as directed by the City Council, and maintains good public relations with citizens of the community. Serves as the City’s information representative and confers with the media, civic groups, developers, and other organizations. Prepares public relations material as deemed necessary or at the discretion of the Council. •Informs the City Council of matters dealing with the major activities and operations, which have policy or community-wide exposure implications •Keeps informed regarding federal, state and county programs which affect the City; consults with officials of both public and private agencies as required. •Maintain familiarity with alternative and supplemental sources of revenue and submits recommendations to the City Council for actions necessary to take advantage of such sources. •Ensure that staff in all departments follow appropriate City policies and procedures, and general government requirements. •Under authority granted by the City Council and subject to Council approval directs hiring of qualified staff, and administration of human resource functions, involving department heads as appropriate. •Administers the staffing process by recommending staffing levels and then seeking to fill approved positions with the involvement of Council and department heads. •Manages performance of staff directly and through department heads. •Oversees the technical operations of City government and is responsible for compliance with all legal and financial requirements. •Performs other related duties as may be required by City Council, prescribed by law, or apparent. • • Knowledge, Skills and Abilities Required for Successful Job Performance: CITY ADMINISTRATOR ©City of Corcoran 2023 3 •Knowledge of City programs and services as well as Council policies and practices. •Knowledge of City financial and budgeting process. •Knowledge of laws, rules, and regulations applicable to City government. •Knowledge of management principles and practices as they apply to the public sector. •Knowledge of office automation and other technologies useful for municipal operations. •Ability to prepare and administer budgets. •Ability to communicate effectively and establish effective working relationships with elected officials, staff, and other public officials, and the public including making formal presentations. •Ability to plan and analyze City operations; develop alternatives; and determine the costs, advantages, and disadvantages of various alternatives. •Ability to gather and analyze data, prepare accurate and thorough reports, and make appropriate recommendations. •Ability to prioritize City needs and coordinate City departmental operations and services. •Ability to keep current on city management and related issues through participation in and contact with appropriate organizations, agencies, committees, and other bodies. •Ability to supervise staff and direct a complex and varied organization. •Ability to independently establish priorities and meet priorities with specified target dates. •Knowledge of and ability to operate standard office equipment and software sufficient to manipulate data, draft reports and maintain records. •Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. •Promote and adhere to the City of Corcoran workplace values of accountability, teamwork, and commitment to the city’s goals and measures. Minimum Qualifications The job requires a bachelor’s degree in public administration, urban studies or a related field and six or more progressively responsible years of related experience, or equivalent. Key characteristics are knowledge of government, knowledge of financial management in a government setting, leadership, interpersonal relationship and problem solving skills. •Bachelor’s degree in public administration or closely related field. •Eight years of experience in broad areas of managing public organizations that contributed to a knowledge base and an ability to employ management, budgeting, supervising employees, planning and program techniques in daily operation of a similarly complex entity. •Ability to communicate effectively, orally and in written form. •Ability to develop and maintain positive and effective working relationships with the city council, city commissions, city personnel, and the public. CITY ADMINISTRATOR ©City of Corcoran 2023 4 Desired Qualifications Additional desired qualifications include Master’s degree in business or public administration, experience in a full service municipal or government setting with public utilities. Knowledge of planning and zoning and economic development is desirable. •Master’s degree in business or public administration. Physical and Mental Requirements Physical effort is light, with lifting or carrying up to 25 pounds intermittently. Report preparation and word processing will at times require extended use of a keyboard. Work interruptions are frequent. Travel within the City or region to view properties or attend meetings is likely to occur weekly. There is occasional exposure to field or construction site conditions when visiting properties within the City. The City Administrator is responsible for diverse matters, many of which have deadlines and require significant attention to detail. Approximately 25% of the time, work is performed at the highest level of detail and pressure of deadlines. Working Conditions Most work is performed in a normal office environment. The Administrator may be the person to whom a complaint is delivered by a citizen or referred by an employee and work may involve dealing with and calming individuals who are emotionally charged over an issue. Attendance at evening Council meetings and related meetings is required. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Council retains the discretion to add duties or change the duties of this position at any time. City of Corcoran August 10, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-67 Page 1 of 1 Motion By: Seconded By: A RESOLUTION AMENDING A JOB DESCRIPTION FOR THE CITY OF CORCORAN WHEREAS, the City of Corcoran has an existing organizational structure which must be adjusted as the City grows in order to meet the needs of the community; and NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Corcoran: 1. The amended job description of the City Administrator as presented. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 10th day of August, 2023. ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Michelle Friedrich – City Clerk Attachment: 9a3. CITY POP TITLE MIN MAX ACT Belle Plaine 7408 City Administrator $57.96 $72.49 $72.49 Carver 4727 City Manager $57.74 $71.73 $67.61 Delano 6187 City Administrator $62.96 $73.77 $73.77 Glencoe 5520 City Administrator $46.67 $58.34 $58.34 Jordan 6155 City Administrator $52.80 $66.89 Le Sueur 4091 City Administrator $53.41 $68.99 $60.10 Mayer 2552 City Administrator $28.85 $41.15 $41.15 Mound 9347 City Manager $55.21 $68.36 $68.36 Norwood Young America 3833 City Administrator $46.63 $63.55 $63.55 Redwood Falls 5102 City Administrator $48.30 $84.42 $84.42 Rockford 4515 City Administrator/City Attorney $40.00 $63.84 $63.84 Watertown 4659 City Administrator $45.49 $56.81 $56.81 Winsted 2240 City Administrator $41.12 $54.10 $46.45 AVERAGE $49.01 $64.96 $63.07 Corcoran 6185 City Administrator $60.42 $73.71 Corcoran Administrator Wage Comparison Added Attachment Item: 9a4. STAFF REPORT Agenda Item: 9b. Council Meeting: August 10, 2023 Prepared By: Kevin Mattson/Matt Gottschalk Topic: City Center Drive and 79th Place Improvements - Bid Alternate Action Required: Direction Summary At the July 13, 2023 meeting Council authorized bids for the City Center Drive and 79th Place Utility and Street Improvement project. The Police Department is beginning to experience parking and outside space issues that are likely to continue to compound in the coming years. The new building utilities require the digging and removal of the septic system on the south end of the building. Staff is recommending including the attached alternate bid to restore the area to additional parking surface instead of grass while the work and contractors are already mobilized and present for the project. As there is limited time to make add bid alternates, staff would like to understand if Council would like to pursue a bid alternate for the parking area expansion. Staff is recommending including Bid Alternate #4 for the City Center project bids. Financial/Budget The estimated cost of the work is $53,000. Staff is researching potential funding options for the project like ARPA funds, long range planning funds, or capital funds. Project funding recommendations will be presented when the Council decides on the project. Options 1. Provide direction on authorizing bid alternates. Recommendation Staff is recommending including Bid Alternate #4 for the City Center project bids. Council Action Provide direction on authorizing bid alternates. Attachments Bid Alternate 4 – Parking Area Expansion OUOUOUOUOUOUOUOUOU OU OUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOU325+00 326+00 327+00 201+00 202+00203+00203+15CR 116 B418 CURBR30'10 FOOT TRANSITIONTO B612 CURBBITUMINOUS PAVEMENTR2'B618 CURBR20'► ► ► ► ► ► ► ► I ►►►►►►►►►►GRAVEL SHOULDER R8'D418 CURBCITY HALL SOUTH ENTRANCE PROFILE9409509609709809409509609709805.00%1.50%-2.50%GB:200+26.63953.815GB:200+33.33954.150 GB:202+30.88 951.471 HIGH PT STA: 200+78.55HIGH PT ELEV: 954.57PVI STA:200+89.79PVI ELEV:955.00K:22.51LVC:90.00BVC:200+44.79954.32EVC:201+34.79953.87HP200+00EG:FG:201+00EG:954.47FG:954.47 202+00EG:952.24 FG:952.24 203+00EG: FG:204+00EG: FG:EXISTING GRADEPROPOSED GRADEDWN BY:ISSUE DATE:PROJECT NO.:\\US0242-PPFSS01\shared_projects\227705033\drafting\5_DESIGN\1_CAD\1 CONCEPTS\PoliceParking\227705033-ParkingLotGraphic.dwg 8/3/2023 GARFIELD, ADAM DESCRIPTION:DATE:ISSUE NO.:ISSUE NO.:SHEET NO.:SHEET TITLE:8/3/2023 11:56:26 AM PREPARED FOR:CHK'D BY:APP'D BY:CERTIFICATION:CITY OF CORCORAN 8200 COUNTY ROAD 116 CORCORAN, MN 55340 STREET AND UTILITY CONSTRUCTION FOR CITY CENTER DRIVE AND 79TH PLACE S.A.P. 215-123-001 & S.A.P. 215-124-001 227705033ADGNPWSKH07/17/20230007/17/2023 ISSUED FOR REVIEWSAP 215-123-001SAP 215-124-001CLIENT: ONE CARLSON PARKWAY, SUITE 100 PLYMOUTH, MN 55447 FAX: 763-479-4200 PHONE: 763-479-4242 CITY OF CORCORANOF112DATE:I HEREBY CERTIFY THAT THIS PLAN,SPECIFICATION, OR REPORT WASPREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM ADULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THESTATE OF MINNESOTA.LICENSE NO.: 5224307/17/2023STEVEN HEGLANDEXISTING RIGHT OF WAYEXISTING RIGHT OF WAYEXISTING RIGHT OF WAY8101 COUNTY ROAD 116B BITUMINOUS PAVEMENT( IN FEET )GRAPHIC SCALE03060301.SEE SHEET 2-3 FOR ADDITIONAL PROJECT NOTES ANDLEGENDS.NOTESCONCRETE APPROACH NOSE, SEE DETAIL 7113A (SHEET 90)ASEE INTERSECTION DETAILS (SHEET 35)BCONCRETE VALLEY GUTTER, SEE DETAIL STR-16 (SHEET 81)CDAMENITIES, SEE LANDSCAPE PLANS, (SHEETS 91-100)26CONSTRUCTION PLAN ANDPROFILE Memo To: City of Corcoran From: Steven Hegland, PE Kent Torve, City Engineer File: 193806101 Date: August 4, 2023 Subject: Pedestrian Crosswalk Policy and RRFB Quote Pedestrian Crosswalk Policy City staff have worked to develop a Pedestrian Crosswalk Policy to help evaluate intersections and pedestrian improvements within the community. In June, a Draft of the pedestrian crosswalk policy was presented to the City Council and in July the policy was presented to the Parks and Trails Commission for their review and feedback. The feedback from both the City Council as well as Parks and Trails Commission is incorporated in the attached Pedestrian Crosswalk Policy for your review and approval. RRFB Quotes At the June 8th City Council Meeting, the City Council reviewed recommendations for crosswalk improvements at the intersection of Elm Lane and Stieg Road and authorized staff to obtain quotes for an RRFB system. Staff obtained the attached quote from Design Electric out of St. Cloud to install a Tapco RRFB system at a price of $20,677.00. Staff will attempt to work with Pulte’s concrete crew to have the small concrete pads adjacent to the walks poured or this may need to be performed by Public Works Staff. Staff did work with other RRFB vendors to obtain pricing for this work but in talking to the companies, none of them offered the level of equipment and service that Tapco provides. The other systems were from out of state and were shipped to the City in pieces and incomplete systems which required staff to obtain posts, signs and components separately which is not preferred when handling these systems. Tapco systems are commonly used throughout the twin cities and are an established name in the transportation signalization industry. For these reasons we feel the Tapco system is the preferred RRFB system as staff want the components to be uniform going forward. How do we manage resource/funds to implement the policy/program? We would recommend the City Council review and approve the attached Pedestrian Crosswalk Policy. We would also request the City Council review and approve of the quote from Design Electric to install the Tapco RRFB system at the intersection of Elm Lane and Stieg Road. Attachments Pedestrian Crosswalk Policy Quote for RRFB System City of Corcoran Pedestrian Crossing Policy Pedestrian Crossing Policy and Selection Process for Streets within the City of Corcoran, Minnesota August 4, 2023 Prepared for: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Prepared by: Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 CITY OF CORCORAN PEDESTRIAN CROSSING POLICY ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx i Table of Contents 1.0 INTRODUCTION AND PURPOSE ..................................................................................1 2.0 AUTHORITY ...................................................................................................................1 3.0 RELEVANT STATUTES .................................................................................................1 3.1 SECTION 169.011; SUBD. 20 - CROSSWALK ...............................................................1 3.2 SECTION 169.011; SUBD. 53 - PEDESTRIAN ...............................................................1 3.3 SECTION 169.011; SUBD. 68 – ROADWAY ...................................................................2 3.4 SECTION 169.21 - PEDESTRIAN ...................................................................................2 3.4.1 Subdivision 1 – Obey traffic-control signals. ................................................... 2 3.4.2 Subdivision 2 – Rights in absence of a signal. ................................................ 2 3.4.3 Subdivision 3 - Crossing between intersections.............................................. 3 4.0 RELEVANT GUIDANCE AND POLICIES .......................................................................3 4.1 MNDOT PEDESTRIAN CROSSWALK POLICY DEVELOPMENT GUIDELINES ............3 4.2 MINNESOTA’S BEST PRACTICES FOR PEDESTRIAN/BICYCLE SAFETY ..................3 4.3 BEST PRACTICES FOR TRAFFIC CONTROL AT REGIONAL TRAIL CROSSINGS ...................................................................................................................4 4.4 MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES .........................4 4.5 HENNEPIN COUNTY PEDESTRIAN PLAN ....................................................................4 4.6 CITY OF ALBERT LEA, MN CROSSWALK POLICY .......................................................4 4.7 CITY OF MANKATO, MN CROSSWALK MARKING POLICY .........................................4 4.8 CITY OF BLAINE, MN CROSSWALK POLICY ................................................................5 5.0 EVALUATION PROCESS ...............................................................................................5 5.1 IDENTIFYING LOCATIONS ............................................................................................5 5.2 MULTIMODAL ASSESSMENT ........................................................................................6 5.3 GUIDELINES...................................................................................................................6 6.0 CRITERIA FOR IMPLEMENTATION ..............................................................................7 6.1 MINIMUM TRAFFIC VOLUME ........................................................................................7 6.2 PEDESTRIAN VOLUMES ...............................................................................................7 6.3 TRAFFIC GAPS ..............................................................................................................7 6.4 CRASH DATA .................................................................................................................7 6.5 PEDESTRIAN CROSSING SPACING .............................................................................8 6.6 MID-BLOCK PEDESTRIAN CROSSINGS .......................................................................8 6.7 PEDESTRIAN CROSSING CONTROL ...........................................................................8 6.8 TRAFFIC SIGNALS .........................................................................................................8 6.9 CENTRAL BUSINESS DISTRICT ...................................................................................8 6.10 ROUNDABOUTS.............................................................................................................8 6.11 NEARBY MULTIMODAL FACILITIES..............................................................................8 6.12 EXISTING AND FUTURE LAND USE .............................................................................9 CITY OF CORCORAN PEDESTRIAN CROSSING POLICY ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx ii 7.0 TREATMENTS ................................................................................................................9 7.1 SELECTION MATRIX ......................................................................................................9 7.2 PAVEMENT MARKINGS ...............................................................................................10 7.2.1 Crosswalks ................................................................................................... 10 7.2.2 Stop Lines .................................................................................................... 11 7.3 TRAFFIC SIGNING .......................................................................................................12 7.4 TRAFFIC SIGNALS AND BEACONS ............................................................................14 7.4.1 Traffic Signal ................................................................................................ 14 7.4.2 Rectangular Rapid Flashing Beacon ............................................................ 14 7.4.3 Pedestrian Hybrid Beacon ............................................................................ 14 7.5 ROADWAY FEATURES ................................................................................................15 7.5.1 Curb Extensions ........................................................................................... 15 7.5.2 Pedestrian Refuges ...................................................................................... 15 7.6 STREET LIGHTING ......................................................................................................15 8.0 REFERENCES ..............................................................................................................15 LIST OF TABLES Table 1 – Selection Matrix for Pedestrian Crossing Treatments ................................................10 LIST OF FIGURES Figure 1 – Examples of Crosswalk Markings .............................................................................11 Figure 2 – Example of Stop Lines at Unsignalized Midblock Crosswalks ..................................12 CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Introduction and Purpose ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 1 1.0 INTRODUCTION AND PURPOSE The City of Corcoran is a growing community that continues to see urbanized growth along the eastern portions of town. As development continues, one of the challenges the City has identified is the planning and management of interactions between its growing pedestrian facility needs and its roadway network. Corcoran does not currently have a policy in place to address pedestrian crossings. City staff have been managing crossing requests and concerns by residents on a case-by-case basis. The City typically reviews each situation and engages in discussions on what, if any, pedestrian treatments may adequately address concerns. While this approach has been sufficient to handle these requests and concerns to date, it is anticipated that continued growth will result in increasing requests. Following a work session to discuss management strategies going forward, the City Council has requested staff to develop a policy addressing pedestrian crossings to evaluate both resident concerns and future areas of need. 2.0 AUTHORITY The City may consider the installation of marked pedestrian crossing facilities where potential conflicts between vehicular and pedestrian/bicycle movements are present and where enhancement of the crossing is determined to be appropriate on local roadways. The crossing facility should be designed in accordance with State Statute and the guidelines contained herein. This policy is based on the administrative implementation of policy and Minnesota State Statute §169, and therefore several provisions govern. This policy is administered under the direction of the Director of Public Works and applies to roadways under the City’s jurisdiction and was reviewed and approved on ____________, 2023 by City Resolution # __________. 3.0 RELEVANT STATUTES Minnesota State Statute §169 describes several relevant provisions that define terminology related to pedestrian facilities and inform pedestrian and driver responsibilities. 3.1 SECTION 169.011; SUBD. 20 - CROSSWALK “Crosswalk” means (1) that portion of a roadway ordinarily included with the prolongation or connection of the lateral lines of sidewalks at intersections; (2) any portion of a roadway distinctly indicated for pedestrian crossing by lines or other markings on the surface. 3.2 SECTION 169.011; SUBD. 53 - PEDESTRIAN “Pedestrian” means any person afoot or in a wheelchair. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Relevant Statutes ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 2 3.3 SECTION 169.011; SUBD. 68 – ROADWAY “Roadway” means that portion of a highway improved, designed, or ordinarily used for vehicular travel, exclusive of the sidewalk or shoulder. During periods when the commissioner allows the use of dynamic shoulder lanes as defined in subdivision 25, roadway includes that shoulder. In the event a highway includes two or more separate roadways, the term “roadway” as used herein shall refer to any such roadway separately but not to all roadways collectively. 3.4 SECTION 169.21 - PEDESTRIAN 3.4.1 Subdivision 1 – Obey traffic-control signals. “Pedestrians shall be subject to traffic-control signals at intersections as herefore declared in this chapter, but all other places pedestrians shall be accorded the privileges and shall be subject to the restrictions stated in this section and section 169.22. 3.4.2 Subdivision 2 – Rights in absence of a signal. (a) Where traffic-control signals are not in place or in operation, the driver of a vehicle shall stop to yield the right-of-way to a pedestrian crossing the roadway within a marked crosswalk or at an intersection with no marked crosswalk. The driver must remain stopped until the pedestrian has passed the lane in which the vehicle is stopped. No pedestrian shall suddenly leave a curb or other place of safety and walk or run into the path of a vehicle which is so close that it is impossible for the driver to yield. The provision shall not apply under the conditions as otherwise provided in the subdivision. (b) When any vehicle is stopped at a marked crosswalk or at an intersection with no marked crosswalk to permit a pedestrian to cross the roadway, the driver of any other vehicle approaching from the rear shall not overtake and pass the stopped vehicle. (c) It is unlawful for any person to drive a motor vehicle through a column of school children crossing a street or highway or past a member of a school safety patrol or adult crossing guard, while the member of the school safety patrol or adult crossing guard is directing the movement of children across a street or highway and while the school safety patrol member or adult crossingguard is holding an official signal in the stop position. (d) A person who violates this subdivision is guilty of a misdemeanor. A person who violates this subdivision a second or subsequent time within one year of a previous conviction under this subdivision is guilty of a gross misdemeanor. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Relevant Guidance And Policies ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 3 3.4.3 Subdivision 3 - Crossing between intersections. (a) Every pedestrian crossing a roadway at any point other than within a marked crosswalk or at an intersection with no marked crosswalk shall yield the right-of-way to all vehicles upon the roadway. (b) Any pedestrian crossing a roadway at a point where a pedestrian tunnel or overhead pedestrian crossing has been provided shall yield the right-of-way to all vehicles upon the roadway. (c) Between adjacent intersections at which traffic-control signals are in operation pedestrians shall not cross at any place except in a marked crosswalk. (d) Notwithstanding the other provisions of this section every driver of a vehicle shall (1) Exercise due care to avoid colliding with any bicycle or pedestrian upon any roadway and (2) Give an audible signal when necessary and exercise proper precaution upon observing any child or any obviously confused or incapacitated person upon a roadway. 4.0 RELEVANT GUIDANCE AND POLICIES The following guidance and policies from other municipalities in Minnesota were used to help inform the development of this policy. 4.1 MNDOT PEDESTRIAN CROSSWALK POLICY DEVELOPMENT GUIDELINES In May 2020, the Minnesota Department of Transportation (MnDOT) Local Road Research Board (LRRB) developed guidelines to help local agencies develop pedestrian crossing policies. This improves consistency in the methods and approaches local agencies use to address crossings on streets within their jurisdiction. These guidelines address how crossings may be enhanced by countermeasures based on roadway type, vehicle volumes, and posted speed limit. These guidelines also discuss resources developed by various agencies related to pedestrian crossing policy and pedestrian facilities. 4.2 MINNESOTA’S BEST PRACTICES FOR PEDESTRIAN/BICYCLE SAFETY In September 2013, MnDOT published a document to provide a resource to assist agencies in their effort to accommodate pedestrians and bicyclists more safely on their roads and highways. The document discusses available proven, tried, and experimental strategies and provides a description and definition to each in addition to their safety characteristics. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Relevant Guidance And Policies ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 4 4.3 BEST PRACTICES FOR TRAFFIC CONTROL AT REGIONAL TRAIL CROSSINGS In 2011, several Minnesota metro road and trail managing agencies came together to provide clarification on Minnesota State statutes regarding crossing locations and to provide a general set of principles and options to consider when evaluating traffic control configurations at trail crossings. A chart was developed to provide consistency along regional trails for crossing treatments based on roadway type, vehicle ADT, and vehicle speeds. 4.4 MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES The 2023 Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD) contains information on the design and implementation of some pedestrian facilities including crosswalk markings, signage, and signal treatments, however it does not provide complete guidance for what countermeasures should be considered when evaluating specific locations. 4.5 HENNEPIN COUNTY PEDESTRIAN PLAN The Hennepin County Board of Commissioners adopted the Pedestrian Plan in September 2013. The purpose of the plan is to guide the implementation of improved opportunities for walking within Hennepin County, while remaining consistent with adopted policies and improving health outcomes. The plan does not address crossing guidelines but discussed a need to develop guidelines for Leading Pedestrian Intervals (LPI), Rectangular Rapid Flashing Beacons (RRFB), and PHBs across County Roads. 4.6 CITY OF ALBERT LEA, MN CROSSWALK POLICY The City of Albert Lea’s policy, published as part of their policy and procedures manual, establishes the guidelines and considerations for the installation of marked crosswalks. The policy requires an engineering study to determine if the criteria is met for a marked crosswalk. The criteria include minimum vehicle volumes, minimum peak hour pedestrian volumes, inadequate gaps, and distance from other crossings. Once the decision is made to mark a crosswalk, the policy identifies a chart based on AADT, vehicle speeds, and roadway configuration to determine the proper treatment needed. 4.7 CITY OF MANKATO, MN CROSSWALK MARKING POLICY Adopted by the City Council in May 2011, the City of Mankato’s policy outlines a process that can be taken for a citizen to request a marked crosswalk. If a location is to be marked, it requires 20 or more pedestrians within a 2-hour period, in addition to sufficient stopping sight distance. Crosswalks are not allowed on arterial roadways or on streets with a speed limit greater than 30 mph unless the intersection is signalized. The policy also provides a list of locations where conditions may warrant a crosswalk (school routes, parks, trails, etc.). The policy states that in all cases, the City Council will make the final decision. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Evaluation Process ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 5 4.8 CITY OF BLAINE, MN CROSSWALK POLICY In November 2014, the Blaine City Council adopted a policy very similar to the City of Mankato’s policy from 2011. If a location is to be marked it must have over 5 pedestrians per hour during a 10-hour period. Crosswalks are not allowed on arterial roadways or on streets with a speed limit greater than 30 mph unless the intersection is signalized. The policy also provides a list of locations where conditions may warrant a crosswalk (school routes, parks, trails, etc.). This policy has a process for a citizen to make a request for a crosswalk and states that in all cases, the City Council will make the final decision to mark a crosswalk. 5.0 EVALUATION PROCESS 5.1 IDENTIFYING LOCATIONS Due to the recent and anticipated residential and commercial development within Corcoran, identifying the location of needed/future pedestrian crossing treatments is an important first step in identifying potential improvements. This can be achieved in several ways, which may include: • Requests by residents – Current resident requests for crossing enhancements will be documented and evaluated against the procedures outlined in this policy. The City will make the final decision regarding what treatments, if any, are appropriate for the location. • Assessing multimodal city planning documents – The city will examine the multimodal elements of their planning documents including the Parks and Trails Plan within the City of Corcoran 2040 Comprehensive Plan or other multimodal plans. The city can then identify locations where designated trails cross roadways or where pedestrian/bicycle generation is expected between trails/parks and nearby residences or commercial areas. The city will evaluate and recommend crossing improvements at locations that are identified in accordance with this policy. • Assessing pedestrian circulation within and around proposed developments – When a new development is proposed, the developer must assess the site for pedestrian access and circulation needs and determine reasonable pedestrian routes.. Locations external to the site where pedestrian traffic is expected to access the public pedestrian network shall be identified. Based on factors including adjacent land uses or proximity to nearby parks/trails, the city will determine if pedestrians crossing city roadways are possible adjacent to the proposed development. The city will evaluate potential crossing locations in accordance with this policy and make the final decision on treatments required for the development. This process may include scenarios where parcels of a development are divided by a city roadway and pedestrian trips are anticipated to be generated between the parcels. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Evaluation Process ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 6 5.2 MULTIMODAL ASSESSMENT Once a crossing location has been identified, a multimodal assessment shall be performed to determine if criteria are met for a marked pedestrian crossing facility and to determine the appropriate treatments. The level of detail required for the multimodal assessment will vary depending on the location being evaluated. The multimodal assessment may include: 1. Vehicle traffic characteristics such as vehicle speed and traffic volume 2. Roadway geometric characteristics including grades, curvature, roadway width, lane configuration, and medians 3. Pedestrian/bicycle volume, age, and level of mobility as well as future volume associated with developments 4. Location of adjacent land uses/pedestrian and bicycle generators and crossing patterns including parks, trails, and recreation areas 5. Designated school walking routes 6. Existing sidewalk network and sidewalk ramps 7. Sight distances and sight obstructions 8. Location of adjacent driveways 9. On-street parking 10. Street lighting 11. Location of drainage structures 12. Distance to nearest protected/marked pedestrian crossing including at traffic signals, stop- controlled intersections, or grade separated facilities 13. Traffic signal progression 14. Vehicle and pedestrian/bicycle crash history and risk 5.3 GUIDELINES The City shall take into consideration the following general guidelines during the multimodal assessment and when selecting the appropriate crossing facility: 1. Facility selection based on engineering judgement 2. Pedestrian crossings connecting established sidewalks/trails at both ends 3. Inclusion of Americans with Disabilities Act (ADA) accessible ramps at both ends of pedestrian crossing installations 4. Adequate street lighting at crossings CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Criteria For Implementation ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 7 5. Restricted street parking adjacent to pedestrian crossings to allow for adequate sight lines for both drivers and pedestrians/bicycles 6. Provisions from the MN MUTCD 6.0 CRITERIA FOR IMPLEMENTATION The following criteria should be considered during the evaluation of the identified pedestrian crossing location. It should be noted that the following criteria act as guidance and meeting any of the criteria may warrant consideration of a pedestrian crossing facility. The City will make the final decision of what treatments, if any, are appropriate. 6.1 MINIMUM TRAFFIC VOLUME Pedestrian crossings should generally not be considered for roadways with less than 1,000 vehicles per day unless as part of a school walking route. 6.2 PEDESTRIAN VOLUMES According to Chapter 13 of the MnDOT Traffic Engineering Manual (TEM), consideration is typically given to pedestrian crossings if there is a minimum of 20 pedestrian/bicycle crossings during the pedestrian/ bicycle peak hour, or 15 in the peak hour if the proposed location is part of a school walking route, is adjacent to senior housing or assisted living facilities, or is adjacent to other destinations that are frequented by children or seniors such as parks, playgrounds, athletic facilities, and community centers. According to the guide on ‘Pedestrian Crossings: Uncontrolled Locations’ published by MnDOT LRRB, the threshold can be lowered to 14 crossings in the peak hour if the speed of the road crossed is greater than 35 mph, the community population is less than 10,000, or the crossing serves a major transit stop. 6.3 TRAFFIC GAPS Consideration should be given to pedestrian crossings if there is less than one adequate crossing gap in traffic per minute during the peak hour. A crossing gap is measured as the time (in seconds) between vehicles crossing (regardless of direction of travel) the proposed crossing location. An adequate gap is determined by dividing the roadway width (in feet) by a walking rate of 3.5 feet per second (may be slower for a crossing location serving mobility-impaired pedestrians) and adding 3 seconds of perception/reaction time. 6.4 CRASH DATA Consideration should be given to pedestrian crossings if there is a history or risk of pedestrian/bicycle or vehicle crashes that indicate safety concerns for crossing pedestrians or other non-motorized users. A review of the Minnesota Crash Mapping Analysis Tool (MnCMAT2) should be performed as part of the multimodal assessment to determine if crashes occurred recently at the potential crossing location. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Criteria For Implementation ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 8 6.5 PEDESTRIAN CROSSING SPACING According to Chapter 13 of the MnDOT TEM, pedestrian crossings should be spaced a minimum of 300 feet from an adjacent protected or marked crossing. The spacing of crossings should generally align with the desired density/intensity of land uses in a particular location; More dense, urban land uses may warrant a shorter spacing of crossing opportunities to provide a higher level of service to pedestrians/ bicycles. 6.6 MID-BLOCK PEDESTRIAN CROSSINGS The use of mid-block pedestrian crossings is generally discouraged unless engineering judgement determines a specific need for this type of crossing. Installation of new mid-block crossings should include provisions for adequate street lighting, supplemental signage, parking restrictions, and curb modifications/ extensions as determined to be appropriate. 6.7 PEDESTRIAN CROSSING CONTROL Control for a pedestrian crossing, including signing, pavement marking, traffic signals, flashing beacons, and other warning devices should conform to the MN MUTCD. 6.8 TRAFFIC SIGNALS Marked crosswalks should be installed at signalized intersections in accordance with the traffic signal design, which should also include pedestrian phases and accessible pedestrian signal (APS) push buttons and may feature LPI. 6.9 CENTRAL BUSINESS DISTRICT Pedestrian crossings should be considered in the Central Business District of the City and in areas of concentrated pedestrian/bicycle activity such as dense housing developments and commercial or mixed- use areas. 6.10 ROUNDABOUTS Marked crosswalks should be installed at roundabouts in accordance with the roundabout engineering design. The roundabout may warrant enhanced crossing facility treatments such as RRFBs depending on the characteristics of the roadway/traffic and the expected level of pedestrian/bicycle crossing activity. 6.11 NEARBY MULTIMODAL FACILITIES The proximity of a proposed crossing location to other multimodal, non-motorized facilities such as trails, shared-use paths, sidewalks, or bike lanes may increase the potential for crossing activity. The enhanced crossing may provide a benefit to the overall multimodal network in the community and thus may be considered. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Treatments ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 9 6.12 EXISTING AND FUTURE LAND USE The proximity of a proposed crossing location to existing and future land uses that are expected to generate pedestrian/bicycle trips between each other including residential areas, commercial areas, schools and other community facilities, event centers, and parks and recreation areas may increase the potential for crossing activity. An assessment of adjacent proposed developments, existing zoning, and future land use outlined in the City’s Comprehensive Plan should be considered in the multimodal assessment. 7.0 TREATMENTS Once a decision is made to implement a pedestrian crossing facility at a particular location, the appropriate crossing treatments should be selected based on the characteristics of the roadway being crossed. 7.1 SELECTION MATRIX A selection matrix was developed to help choose the appropriate pedestrian crossing treatment or treatments based on roadway characteristics, including AADT, posted speed limit, and lane configuration. The matrix was developed using treatment selection guidance in Chapter 13 of the MnDOT TEM and the Federal Highway Administration’s (FHWA) Guide for Improving Pedestrian Safety at Uncontrolled Crossing Locations. Table 1 shows the roadway characteristics and the corresponding recommended treatments. It is important to note that some treatments should always be considered at a crossing but are not mandated or required, and some treatments are dependent on others being implemented concurrently. Also, the absence of a listed recommended treatment means it is generally not appropriate to implement, however exceptions based on engineering judgement may be considered. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Treatments ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 10 Table 1 – Selection Matrix for Pedestrian Crossing Treatments 7.2 PAVEMENT MARKINGS Pavement markings shall be placed in accordance with the MN MUTCD. 7.2.1 Crosswalks Marked crosswalks may be considered at locations that are not protected by a stop sign or a traffic signal. Crosswalks should not be used indiscriminately and should be justified by engineering judgement. Crosswalks shall be a minimum of 6 feet and may be the same width as the approach walkway if the ❶ ❷ ❸ ❶ ❷ ❸ ① ② ③ ❶ ❷ ❸ ❶ ❷ ❸ ① ② ③ ❶ ❷ ❸ ① ② ③ ① ② ③ ❹5 ❹ ④ ❹ ❹ ④ ❹ ④ ④ 7 ❽9 ❽9 ❽9 7 ❽9 ❽9 ❽9 7 ❽9 ❽9 ❽9 10 12 ❿ ⓬10 12 ❿ ⓬10 12 10 12 ⓬ ❶ ❷ ❸ ❶ ❷ ❸ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ❹5 6 ❹ ❻ ④ ❻ ④5 ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ 7 ❽ ❽ ❽7 ❽ ❽ ❽7 ❽ ❽ ❽ 10 12 ❿ ⓬10 12 ❿ ⓬ ❿ ⓬10 12 ❿ ⓬ ⓬ ❶ ❷ ❸ ❶ ❷ ❸ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ②③ ❹5 6 ❹ ❻ ④ ❻ ④5 ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ 7 ❽9 ❽9 ❽9 7 ❽9 ❽9 ❽9 7 ❽9 ❽9 7 ❽ 10 12 10 12 ⓬10 12 ❿ ⓬ ⓬10 12 ⓬ ⓬ ❶ ❷ ❸ ❶ ❷ ❸ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ②③ ❹ ❻ ❹ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ❽ ❽ ❽ ❽ ❽ ❽ ❽ ❽ ❽ 10 11 12 10 11 12 11 ⓬10 11 12 ❿11 ⓬11 ⓬ ❿11 ⓬11 ⓬11 ⓬ ❶ ❷ ❸ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ① ② ③ ①② ③ ❹ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ④ ❻ ❽9 ❽ ❾ ❽ ❾ ❽ ❾ ❽ ❾ ❽ ❾ ❽ ❾ ❽ ❾ ❽❾ 10 11 12 10 11 12 11 ⓬10 11 12 ❿11 ⓬11 ⓬ ❿11 ⓬11 ⓬11 ⓬ # ❶ ① 1 High-Visibility Crosswalk Markings 2 Crossing Warning Signs 3 Parking Restrictions on Crosswalk Approach 4 Adequate Nighttime Lighting Levels 5 Raised Crosswalk 6 Advance Yield Here To (Stop Here For) Pedestrians Sign & Yield (Stop) Line 7 In-Street Pedestrian Crossing Sign 8 Curb Extension 9 Pedestrian Refuge Island 10 Rectangual Rapid-Flashing Beacon (RRFB) 11 Road Diet 12 Pedestrian Hybrid Beacon (PHB) 2 LANES (1 LANE IN EACH DIRECTION) Signifies that the countermeasure should always be considered, but not mandated or required, based upon engineering judgement at a marked uncontrolled crossing location. 3 LANES WITH RAISED MEDIAN (1 LANE IN EACH DIRECTION WITH TURN LANES) 3 LANES WITHOUT RAISED MEDIAN (1 LANE IN EACH DIRECTION WITH A TWO- WAY-LEFT-TURN) ≥ 40 mph Signifies that the countermeasure is a candidate treatment at a marked uncontrolled crossing location. Signifies that crosswalk visibility enhacements should always occur in conjunction with other identified countermeasures. 4+ LANES WITH RAISED MEDIAN (2 OR MORE LANES IN EACH DIRECTION) 4+ LANES WITHOUT RAISED MEDIAN (2 OR MORE LANES IN EACH DIRECTION) Vehicle AADT 9,000 - 15,000 Vehicle AADT > 15,000Roadway Configuration AADT AND POSTED SPEED LIMIT ≤ 30 mph 35 mph ≥ 40 mph ≤ 30 mph 35 mph ≥ 40 mph≤ 30 mph 35 mph Vehicle AADT <9,000 CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Treatments ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 11 walkway is wider than 6 feet. Different crosswalk styles may be used, including (A) transverse, (B) longitudinal bar, and (C) diagonal/zebra as shown in Figure 1. Longitudinal bar crosswalk markings may be used where visibility of the crosswalk is important, such as crossings of multi-lane roadways and roadways with speed limits equal to or greater than 35 mph. Longitudinal bar crosswalks have the added benefit of allowing space for wheel paths, increasing lifespan. The use of decorative materials by themselves does not designate a crosswalk. Crosswalks are legally designated at intersections and no markings are needed. At mid-block crossings, standard crosswalk markings as shown in Figure 1 shall be used for legal designation as a crosswalk. In specific areas of the city, the crosswalk materials and patterns at intersections may be adjusted. For crossings on the minor street approaches with stop-control at intersections, crosswalks may be raised to be level with the adjacent sidewalk/trail to provide a higher level of service for crossing pedestrians/ bicycles. A raised crosswalk may also act as a traffic calming measure, functioning similarly to a speed hump, slowing vehicles as they approach the intersection and reducing their maneuver speed. Figure 1 – Examples of Crosswalk Markings 7.2.2 Stop Lines Stop lines should be considered on multi-lane roadways in advance of mid-block crossings in conjunction with “Stop Here for Pedestrian” signs (R1-5b or R1-5c) as shown in Figure 2. Parking should be restricted within the zone between the crossing and the stop lines. A B C CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Treatments ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 12 Figure 2 – Example of Stop Lines at Unsignalized Midblock Crosswalks 7.3 TRAFFIC SIGNING Traffic signing shall be installed in accordance with the MN MUTCD. The W11-2 ‘Pedestrian Crossing’ sign shall be used at mid-block crossings and other crossings as indicated by engineering judgement. W11-15 or 15a may also be used if the crossing is designated as a trail. W11-2 W11-15a CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Treatments ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 13 The S1-1 ‘School Crossing’ sign should be used at marked school crossings. When a W11-2, W11-15(a), or S1-1 sign are used, a W16-7p arrow plaque shall also be used. The W11-2, W11-15(a), and S1-1 signs shall also be used as advance warning signs for crossings as established by the MN MUTCD. When used as an advance warning sign, a W16-9p “Ahead” plaque shall also be used. The R1-5b or 5c "Stop Here for Pedestrians" sign shall be used if stop lines are used in advance of a marked crosswalk to indicate where vehicles must stop and wait for pedestrians to cross. S1-1 W16-7p W16-9p R1-5b CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Treatments ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 14 The R1-6a, 6b, or 6c ‘In -Street Pedestrian Crossing’ sign and the R1-9a ‘Overhead Pedestrian Crossing’ sign may be used to remind road users that pedestrians that have entered the crosswalk have the right- of-way. The R1-6(a, b, c) in-street sign may be used as a temporary enhancement for a new crossing and should only be used where there are a high number of pedestrian crossings to avoid overuse. The use shall be in accordance with the MN MUTCD. Other signage and/or enhancements may be considered based on engineering judgement and future revisions to the MN MUTCD. 7.4 TRAFFIC SIGNALS AND BEACONS 7.4.1 Traffic Signal A traffic signal may be installed at an intersection when signal warrants are met in accordance with the MN MUTCD. A traffic signal offers the opportunity for adding marked crosswalks and other pedestrian signal features to create a pedestrian crossing. 7.4.2 Rectangular Rapid Flashing Beacon RRFBs may be used to increase visibility at the crossing and alert vehicles of crossing pedestrians/bicycles. When used, they shall be actuated, only operating when pedestrians/bicycles are present to avoid complacency by vehicles. RRFBs may also be used for crossings at roundabouts. 7.4.3 Pedestrian Hybrid Beacon PHBs (commonly known as High-intensity Activated Crosswalk or HAWK beacons) may be installed when warrants are met in accordance with the MN MUTCD. PHBs are commonly used at mid-block crossings and can provide protected pedestrian/bicycle movements for crossings at multi-lane and higher-speed roadways. R1-6a R1-9a CITY OF CORCORAN PEDESTRIAN CROSSING POLICY References ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 15 7.5 ROADWAY FEATURES 7.5.1 Curb Extensions Curb extensions, or bump-outs, may be used to shorten the length of the pedestrian crossing, improve the sight distance for pedestrians/bicycles, and improve sight distance for vehicles, which reduces exposure and increases visibility of pedestrians/bicycles. Curb extensions also create a visual effect of narrowed lanes, which may help reduce vehicle speed at the crossing. Curb extensions can be installed at intersections or at mid-block crossings. Parking should be restricted adjacent to the curb extension based on engineering judgement. 7.5.2 Pedestrian Refuges Pedestrian refuges, installed as part of a median, may be used on streets with two-way traffic flow to allow pedestrians to cross one direction of traffic at a time and provide safe refuge in the roadway. The minimum median width for a pedestrian refuge is 6 feet, but the design should be based on the pedestrian demand. 7.6 STREET LIGHTING Street lighting should be considered at all pedestrian crossing locations, based on engineering judgement and according to the City’s street light practices. 8.0 REFERENCES Blackburn, Lauren, Charles Zegeer, and Kristen Brookshire. (2018). Guide for Improving Pedestrian Safety at Uncontrolled Crossing Locations. Vienna, VA and Chapel Hill, NC: USDOT FHWA - https://www.fhwa.dot.gov/innovation/everydaycounts/edc_5/docs/STEP-guide-improving-ped- safety.pdf CH2M Hill and MnDOT. (2013). Minnesota’s Best Practices for Pedestrian/Bicycle Safety. St. Paul: MnDOT LRRB - http://www.dot.state.mn.us/research/TS/2013/201322.pdf City of Albert Lea. City of Albert Lea Policy and Procedure Manual - 4.10 Albert Lea Crosswalk Policy. Albert Lea, MN: City of Albert Lea - https://cityofalbertlea.org/wp- content/uploads/CROSSWALK_POLICY.pdf City of Blaine. (2014). City of Blaine Crosswalk Policy. Blaine, MN: City of Blaine - https://www.blainemn.gov/DocumentCenter/View/386/Crosswalk-Policy-PDF?bidId= City of Mankato. (2011). City of Mankato, MN Crosswalk Marking Policy. Mankato, MN: City of Mankato CITY OF CORCORAN PEDESTRIAN CROSSING POLICY References ca u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy.docx 16 Gustafson, Joe et al. (2011). Best Practices for Traffic Control at Regional Trail Crossings. Stillwater, MN: Washington County - https://streetsmn.s3.us-east-2.amazonaws.com/wp- content/uploads/2013/02/SafeCrossingsDocument-FinalDraft.pdf Hennepin County. (2013). Hennepin County Pedestrian Plan. Minneapolis: Hennepin County - https://www.hennepin.us/-/media/hennepinus/residents/transportation/documents/pedestrian- plan.pdf Miner, Kate and Tim Arvidson. (2020). Pedestrian Crosswalk Policy Development Guidelines. Burnsville, MN: MnDOT LRRB - https://www.dot.state.mn.us/research/reports/2020/2020RIC01.pdf Minnesota Department of Transportation. (2023). Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). St. Paul: MnDOT - https://www.dot.state.mn.us/trafficeng/publ/mutcd/ Minnesota Department of Transportation. (2023). Traffic Engineering Manual – Chapter 13. St. Paul: MnDOT - https://www.dot.state.mn.us/trafficeng/publ/tem/index.html Minnesota Local Road Research Board. (2014). Pedestrian Crossings: Uncontrolled Locations. St. Paul: MnDOT - http://www.mnltap.umn.edu/publications/handbooks/pedcrossingguide/documents/ped_guideboo k.pdf STAFF REPORT Agenda Item: 9d. Council Meeting: August 10, 2023 Prepared By: Jessica Beise Topic: Metropolitan Council/Density/Preservation Discussion Action Required: Discussion Summary At the July 27th meeting there was discussion of Density and Natural Resource preservation as it relates to development. Staff was provided some information in terms of a handout related to calculating density by the Metropolitan Council Planning Division. In reading the information provided, staff’s initial understanding is that in order to remove acreage from the density calculations, the City must map the natural areas to be preserved and then protect these areas by City ordinance. This was similar to discussion had at the April 22, 2021 Work Session, for information on the discussion see page 6 of the packet : Our understanding is that the PUD ordinance encourages preservation of open space, but since PUDs are an option (rather than a requirement) and open spaces provided as part of a PUD are not mapped in advance of the project, these areas would still count towards the density calculations. Staff have been working to schedule a meeting with our representatives from the Metropolitan Council. Due to vacations, it sounds like it will be the first weeks in September. Staff will meet with the Planning staff from the Metropolitan Council and will provide an update at either the September 28th or October 12th meetings to ensure we understand what is allowed. Staff will seek direction if the Council would like to pursue any changes to City Code following that meeting with the Metropolitan Council. Financial/Budget N/A Options 1. Discuss the net density calculation. Recommendation Discuss the net density calculation. Council Action Discuss the net density calculation. Attachments 1. Net Density Handout 2. April 22, 2021 Work Session Packet – Excerpt (Pages 1-7) Attachment: 9d. Attachment: 9d2. STAFF REPORT Revised Agenda Item: 10a. Council Meeting: August 10, 2023 Prepared By: Jessica Beise Topic: Administration Department Reorganization Action Required: Approval Summary On July 14, 2022, Council approved a reorganization of the Administration Department. Staff have been working to refine our staffing plan and have recognized the need to create a more efficient reporting structure. Currently, the Administrative Services Director, Director of Public Safety, Director of Public Works, the Planner, Planning Technician, Recreation Supervisor, Program Coordinator, Contract Planner, and Contract Code Enforcement staff report directly to the City Administrator. Staff is recommending the Planner, Planning Technician, Recreation Supervisor, Program Coordinator, Contract Planner, and Contract Code Enforcement positions report to the Administrative Services Director. With this reorganization the Administrative Services Director job description has been updated to include the additional responsibilities and a regrade from a Grade 16 to Grade 18. This city’s other director level positions pay are at a Grade 19. During staff’s reorganization review it was discovered the following job positions were approved by Council on November 22, 2021, but the following job descriptions were omitted: •Planner •Recreation Supervisor •Program Coordinator Financial/Budget A wage increase for the Administrative Services Director to recognize the additional responsibilities and grade change. This will be absorbed in the 2023 budget. Recommendation Staff recommends approval of Resolution 2023-65 Amending the Organizational Structure of the Administration Department and Approving Job Descriptions. Council Action 1. Approve Resolution 2023-65 Amending the Organizational Structure of the Administration Department and Approving Job Descriptions 2.Decline Resolution 2023-65 Amending the Organizational Structure of the Administration Department and Approving Job Descriptions Attachments 1.Administration Department current and proposed organizational chart 2.Administrative Services Director job description – clean and red-lined 3.Planner job description – clean and red-lined 4.Recreation Supervisor job description – clean and red-lined 5.Program Coordinator job description – clean and red-lined 6.Added: Resolution 2023-65 Amending the Organizational Structure of the Administration Department and Approving Job Descriptions Proposed Administration Department STAFF REPORT Agenda Item: 10a. Council Meeting: August 10, 2023 Prepared By: Jessica Beise Topic: Administration Department Reorganization Action Required: Approval Summary On July 14, 2022, Council approved a reorganization of the Administration Department. Staff have been working to refine our staffing plan and have recognized the need to create a more efficient reporting structure. Currently, the Administrative Services Director, Director of Public Safety, Director of Public Works, the Planner, Planning Technician, Recreation Supervisor, Program Coordinator, Contract Planner, and Contract Code Enforcement staff report directly to the City Administrator. Staff is recommending the Planner, Planning Technician, Recreation Supervisor, Program Coordinator, Contract Planner, and Contract Code Enforcement positions report to the Administrative Services Director. With this reorganization the Administrative Services Director job description has been updated to include the additional responsibilities and a regrade from a Grade 16 to Grade 18. This city’s other director level positions pay are at a Grade 19. During staff’s reorganization review it was discovered the following job positions were approved by Council on November 22, 2021, but the following job descriptions were omitted: • Planner • Recreation Supervisor • Program Coordinator Financial/Budget A wage increase for the Administrative Services Director to recognize the additional responsibilities and grade change. This will be absorbed in the 2023 budget. Recommendation Staff recommends approval of Resolution 2023-65 Amending the Organizational Structure of the Administration Department and Approving Job Descriptions. Council Action 1. Approve Resolution 2023-65 Amending the Organizational Structure of the Administration Department and Approving Job Descriptions 2. Decline Resolution 2023-65 Amending the Organizational Structure of the Administration Department and Approving Job Descriptions Attachments 1. Administration Department current and proposed organizational chart 2. Administrative Services Director job description – clean and red-lined 3. Planner job description – clean and red-lined 4. Recreation Supervisor job description – clean and red-lined 5. Program Coordinator job description – clean and red-lined Proposed Administration Department Attachment: 10a1. ADMINISTRATIVE SERVICES DIRECTOR ©City of Corcoran 2023 1 Department Administration Reports To City Administrator Points 533 Grade 18 FLSA Exempt Bargaining Unit Confidential Employee Revision Date July 2023 Description The Administrative Services Director is the department head for the Administration Department and is responsible to coordinate and execute administrative duties of the city. The Administrative Services Director performs complex professional work planning, organizing, and directing activities of finance, payroll, accounting, information technology, human resources, City Council operations, elections, data practices, communications, city administration, and related work as apparent or assigned. Supervision of the Finance Manager, City Clerk, Planner, Recreation Supervisor, contract information technology staff, and departmental supervision exercised over all personnel within the department. The Administrative Services Director works in partnership with the City Administrator to develop organizational policies, processes, and systems and to assist in carrying out city objectives. Essential Duties and Responsibilities • Serve on the leadership team for the City of Corcoran. o Demonstrate by example the service excellence and integrity expected from all city staff; o Develop respectful and cooperative work relationships with co-workers, the public and outside contacts /constituencies in a manner that helps establish, maintain, and enhance Corcoran’s reputation as a well-managed city. • Serve as Acting City Administrator in the absence of the City Administrator. • Supervise the Finance Manager, City Clerk, Planner, Recreation Supervisor. o Coordinate and supervise the Finance Manager City Clerk, Planner, Recreation Supervisor, and their activities. o Perform a variety of supervisory tasks including interviewing candidates, recommending person(s) to be hired, determines work assignments, scheduling, conducts performance appraisals and disciplinary matters. o Establishes a team environment that encourages open communication and empowers staff to take ownership in position and organization in a manner that supports the vision and direction of the City and enhances employee satisfaction. o Oversees contract information technology services. Prepares and manages the Administration Department budget. • Serve as the Human Resource Director o Oversee all aspects of human resource management including job postings, establish hiring criteria, interviewing, administer scoring exams, prepare eligibility lists, personnel related compliance programs (EEO/AA, FLSA, ADA, Veteran’s Preference, FMLA etc.) employee benefits program coordination, drug and alcohol testing, and other human resource programs City of Corcoran ADMINISTRATIVE SERVICES DIRECTOR ©City of Corcoran 2023 2 o Oversee risk management functions, including safety and Workers’ Compensation, ensure appropriate processing of claims, correcting of violations, and return to work process. o Coordinate with departments to administer the City’s performance evaluation programs and human resource records retention program. o Assist the City Administrator in the administration and development of city policies, recruitment, and selection of employees. o Ensures compliance with all applicable local, state, and federal laws affecting human resources. o Advise supervisors on disciplinary matters and counseling employees; advise on policies and procedures; answer questions, mediate disputes, investigate complaints. o Participates in labor negotiations by preparing impact analysis and recommends the City position on contract matters. o Oversee the employee recognition program. o Coordinate employee training opportunities. o Coordinates the city’s Safety Committee. o Work with the Leadership Team to implement organization wide culture initiatives. • Coordinate key city contracts including information technology and recycling. • Serve as the liaison for the Charter Commission. Coordinate meetings, prepare correspondence and staffs the Charter Commission meetings. • Implement the city’s communication strategies. Work with the City Administrator and City Clerk to compose and execute a communication strategy and guides the creation of city’s digital and non- digital communication. • Perform other duties and activities as assigned. Minimum Qualifications Bachelor’s degree in business, accounting, public administration, human resources or closely related field; five or more progressively responsible years of related experience, or equivalent. Valid driver’s license. Desired Qualifications Two years of experience in human resources, City Clerk or finance functions ; two years of experience working for a municipal government, experience supervising full-time employees; a master’s degree in business, accounting, public administration or closely related field, certification by the Minnesota Clerks and Finance Officers Association as a Minnesota Certified Municipal Clerk, experience managing or assisting with the management of federal, state, and local elections. Knowledge, Skills, and Abilities Required for Successful Job Performance • Customer service skills including demonstrated ability to build positive relationships with employees and managers. ADMINISTRATIVE SERVICES DIRECTOR ©City of Corcoran 2023 3 • Knowledge of the functions and responsibilities of city departments, staff, and key community members. • Knowledge of public information laws, rules, and regulations applicable to city government. • Knowledge of and ability to operate accounting software and standard office software, including strong Excel skills sufficient to manipulate data, draft reports and maintain records. • Ability to analyze and resolve problems. • Ability to perform research, assemble information, and prepare reports and studies. • Ability to exercise initiative, discretion, and independence of judgment. • Ability to work effectively under pressure and to competently handle numerous diverse tasks in a single time-period. • Ability to plan and perform duties with minimal supervision. • The ability to work independently and to prioritize work requests; ability to plan coordinate and prioritize workload to meet project deadlines. • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work-related materials. • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. • Promote and adhere to the City of Corcoran workplace values of accountability, teamwork, and commitment to the city’s goals and measures. Physical and Mental Requirements Physical effort is light, with lifting or carrying up to 25 pounds intermittently. Report preparation and word processing will at times require extended use of a keyboard. Work interruptions are frequent. The Administrative Services Director must be able to use judgment to respond to situations occurring during the absence of the Administrator. Travel within the City or region to attend meetings is likely. There is occasional exposure to field or construction site conditions when visiting or meeting at properties within the City. Working Conditions Work is performed in a normal office environment. Attendance at evening meetings is required. The Administrative Services Director may be the person to whom a complaint is delivered by a citizen or referred by an employee and work may involve dealing with and calming individuals who are emotionally charged over an issue. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. ADMINISTRATIVE SERVICES DIRECTOR ©City of Corcoran 20232 1 Department: Administration Reports To: City Administrator Points: 525457 Grade: 1816 FLSA: Exempt Bargaining Unit: Confidential Employee Revision Date: April, 2022July 2023 Job Summary: Description The Administrative Services Director is the department head for the Administration Department and is responsible to coordinate and execute administrative duties of the city. The Administrative Services Director is also performs complex professional work planning, organizing, and directiveing activities of responsible for the areas of finance, payroll, accounting, information technology, human resources, City Council operations, elections, data practices, communications, city administration, and other functions as assigned related work as apparent or assigned. Supervision of the Finance Manager, City Clerk, Planner, contract planner, Recreation Supervisor, and contract information technology staff, and departmental supervision exercised over all personnel within the department. The Administrative Services Director works in partnership with the City Administrator to develop organizational policies, processes, and systems and to assist in carrying out city objectives. is also performs complex professional work planning, organizing, and directive activities of responsible for the areas of finance, accounting, information technology, human resources, City Council operations, and other functions as assigned related work as apparent or assigned. Supervision of the Finance Manager, City Clerk, and contract information technology staff, and departmental supervision exercised over all personnel within the department. Scope of Impact: The Administrative Services Director is responsible for the operations of the administration department which includes supervision of the Finance Manager and City Clerk and contract information technology services. The position oversees the functions of human resource management. including recruitment and file management. The Administrative Services Director is responsible for the operations of the administration department which includes supervision of the Finance Manager and City Clerk and contract information technology services. The position oversees the functions of human resource management including recruitment and file management. The Administrative Services Director works in partnership with the City Administrator to develop organizational policies, processes, and systems and to assist in carrying out city objectives. Essential Duties and Responsibilities: • Serves on the leadership team for the City of Corcoran. o Demonstrates by example the service excellence and integrity expected from all cCity staff; o Develop s respectful and cooperative work relationships with co-workers, the public and outside contacts /constituencies in a manner that helps establish, maintain, and enhance Corcoran’s reputation as a well-managed cCity. City of Corcoran Formatted: Font: (Default) +Body (Calibri) Formatted: Font color: Red Formatted: Font color: Red Formatted: Strikethrough Formatted: Strikethrough Formatted: Font color: Red Formatted: Strikethrough Formatted: Normal ADMINISTRATIVE SERVICES DIRECTOR ©City of Corcoran 20232 2 • Serves as Acting City Administrator in the absence of the City Administrator. • Supervises the City Clerk and Finance Divisions Manager, City Clerk, Planner, Recreation Supervisor., and collateral staff. o Coordinate s and supervise s the Finance Manager and City Clerk, Planner, Recreation SupervisorSupervisor, and their activities;. o Performs a variety of supervisory tasks including interviewing candidates, recommending person(s) to be hired, determines work assignments, scheduling, conducts performance appraisals and disciplinary matters;. o Establishes a team environment that encourages open communication and empowers staff to take ownership in position and organization in a manner that supports the vision and direction of the City and enhances employee satisfaction. o Oversees contract information technology services. Prepares and manages the Administration Department budget. • Serve s as the Human Resource Director o Oversees all aspects of human resource management including job postings, establish hiring criteria, interviewing, administer scoring exams, prepare eligibility lists, workers compensation and personnel related compliance programs (EEO/AA, FLSA, ADA, Veteran’s Preference, FMLA including job descriptions, job postings, hiring, recruitment, interviewing, selection of employees, workers compensation, and FMLA coordination etc.), employee benefits program coordination, drug and alcohol testing, and other human resource programs; o Oversee risk management functions, including safety and Workers’ Compensation, ensure appropriate processing of claims, correcting of violations, and return to work process. o Coordinate with departments to administer the City’s performance evaluation programs and human resource records retention program;. o Assists the City Administrator in the administration and development of personnel city policy policies, development, recruitment, and selection of employees;. o Ensures compliance with all applicable local, state, and federal laws affecting human resources; o Advise supervisors on disciplinary matters and counseling employees; advise on policies and procedures; answer questions, mediate disputes, investigate complaints. o Participates in labor negotiations by preparing impact analysis and recommends the City position on contract matters;. o Oversee the employee recognition program;. o Coordinate employee training opportunities. o Coordinates the City’s Safety Committee;. o Work with the Leadership Team to implement organization wide culture initiatives. • Coordinates key City contracts including information technology and recycling. • Serves as the liaison for the Charter Commission. Coordinates meetings, prepares correspondence and staffs the Charter Commission meetings. • Implements the City’s Communications strategies. Works with the City Administrator and City Clerk to compose and execute a communications strategy and guides the creation of City’s digital and non-digital communication. Formatted: Strikethrough Formatted: Strikethrough Formatted: Not Strikethrough Formatted: Font color: Red Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough ADMINISTRATIVE SERVICES DIRECTOR ©City of Corcoran 20232 3 • Perform s other duties and activities as assigned. Minimum Qualifications: Bachelor’s degree in business, accounting, public administration or closely related field; four five or more progressively responsible years of related experience, or equivalent. Valid driver’s license. Desired Qualifications: Two years of experience as a City Clerk or Deputy City Clerk or Finance Manager;; two years of experience working for a municipal government, a master’s degree in business, accounting, public administrator administration or closely related field, certification by the Minnesota Clerks and Finance Officers Association as a Minnesota Certified Municipal Clerk, experience managing or assisting with the management of federal, state, and local elections, experience supervising full-time employees. Knowledge, SkillsSkills, and Abilities Required for Successful Job Performance: • Customer service skills including demonstrated ability to build positive relationships with employees and managers.; • Knowledge of the functions and responsibilities of city departments, staff, and key community members; . • Knowledge of public information laws, rules, and regulations applicable to city government;. • Knowledge of and ability to operate accounting software and standard office software, including strong Excel skills sufficient to manipulate data, draft reports and maintain records; . • Ability to analyze and resolve problems;. • Ability to perform research, assemble information, and prepare reports and studies;. • Ability to exercise initiative, discretion, and independence of judgment;. • Ability to work effectively under pressure and to competently handle numerous diverse tasks in a single time-period;. • Ability to plan and perform duties with minimal supervision;. • The ability to work independently and to prioritize work requests; ability to plan coordinate and prioritize workload to meet project deadlines;. • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work-related materials; . • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. • Promote and adhere to the City of Corcoran workplace values of accountability, teamwork, and commitment to the city’s goals and measures. Physical and Mental Requirements: Physical effort is light, with lifting or carrying up to 25 pounds intermittently. Report preparation and word processing will at times require extended use of a keyboard. Work interruptions are frequent. The Administrative Services Director must be able to use judgment to respond to situations occurring Formatted: Strikethrough Formatted: Font color: Red Formatted: List Paragraph ADMINISTRATIVE SERVICES DIRECTOR ©City of Corcoran 20232 4 during the absence of the Administrator. Travel within the City or region to attend meetings is likely. There is occasional exposure to field or construction site conditions when visiting or meeting at properties within the City. Working Conditions: Work is performed in a normal office environment. Attendance at evening meetings is required. Work may involve dealing with and calming individuals who are emotionally charged over an issue. The Administrative Services Director may be the person to whom a complaint is delivered by a citizen or referred by an employee and work may involve dealing with and calming individuals who are emotionally charged over an issue. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee Signature and Date: ______________________________________________________________________________________________ Supervisor and / or Department Head Signature and Date: ______________________________________________________________________________________________ Formatted: Font color: Red Formatted: Font color: Red Formatted: Strikethrough Formatted: Font color: Red, Strikethrough Formatted: Font color: Red PLANNER ©City of Corcoran 2023 1 Description The Planner serves as a primary point of contact for citizens with questions about city codes, planning applications, and planning processes. The Planner implements the city’s Comprehensive Plan and Zoning Ordinance by coordinating and monitoring development projects to ensure all applicable City official adopted plans, studies, policies, ordinances, and permit applications are complied with. The Planner coordinates the city’s code enforcement efforts. The Planner works under the supervision of the Administrative Services Director and is expected to perform assigned duties without a need for significant work direction on daily tasks. The Planner is the City Liaison to the Planning Commission which will require occasional evening work hours. The position is responsible for supervising the planning technician position and providing work direction as needed to the contract Planner and contract code enforcement positions. Essential Duties and Responsibilities Community Development/Zoning Administration (Land Use and Planning) o Process land use applications, including receiving, setting up project files, distribution, public hearing notices, developing or producing city checklists and reports per city, county, state, and federal requirements. o Prepare planning reports and supporting data, including recommendations. o Prepare and update planning policies and programs (i.e., comprehensive plans, zoning, sign and subdivision ordinances). o Present items as required to the Planning Commission, Parks and Trails Commission, and City Council. o Assist in the development of the city's Comprehensive Plan. o Maintain land use and planning files. o Explain zoning ordinance and city code requirements to residents, property owners, businesses, and interested citizens; develops and maintains handouts explaining policies and procedures. o Prepare and administer grants by identifying sources, completing applications, and following grant requirements. Issue Administrative permits, complete inspections, reports, presentations, and special projects as needed, conferring with Contract City Planner and Engineer as needed. o Work with the City Finance Department to develop a clear, comprehensive, and accurate annual planning operating budget. o Administer the Home Occupation Program. and Rental Program. Coordinate and facilitate community neighborhood meetings. o Assist with the planning contract, providing work direction to the Contract Planner and coordinating with the City Administrator and Administrative Services Director. City of Corcoran Department: Administration Reports To: Administrative Services Director Points: 311 Grade: 11 FLSA: Non-Exempt Bargaining Unit: NA Revision Date: July 2023 PLANNER ©City of Corcoran 2023 2 Act as liaison to the Planning Commission o Attend the monthly meetings. o Research and compile information on project questions or concerns. o Manage the Code Enforcement contract ensuring that Code Enforcement activities continue. Coordinate complaints and works with residents, property owners, businesses, and interested citizens to find solutions and options to resolving compliance problems within the city code. Coordinate with city employees and contract services to resolve zoning and code violations. Assist with court proceedings to resolve zoning ordinance and city code violations as required, and prepare citation and background information as needed. o Prepare and make public presentations to report on activities, community issues, and related projects when called upon. o Create and maintain city maps using the city’s GIS software. Performs other duties and activities as assigned. Minimum Qualifications Bachelor’s degree with coursework in housing, urban studies, public affairs/administration, planning or related field or equivalent combination of education and experience. Valid driver’s license. Desired Qualifications Experience in municipal planning and knowledge of governmental practices and policies, including working with boards and commissions. Knowledge, Skills, and Abilities Required for Successful Job Performance: • Ability to analyze and resolve problems. • Customer service skills including demonstrated ability to build positive relationships and work well with employees, contractors, and the public. • Strong interpersonal and communication skills in dealing with difficult situations and people. • Ability to quickly learn, understand, interpret, and apply city codes and zoning ordinances as well as all applicable federal and state laws. • Knowledge of the functions and responsibilities of city departments, staff, and key community members. • Ability to perform in a professional and courteous manner in responding to requests from the public and other staff members. • Ability to maintain a positive attitude toward work, the public, and coworkers. • Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports and maintain records. • The ability to work independently manage time, prioritize work, and meet project deadlines without constant supervision. PLANNER ©City of Corcoran 2023 3 • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work-related materials. • Ability to understand and carry out verbal and/or written instructions efficiently and effectively. • Problem-solving skills to gather relevant information to solve practical problems and address citizen inquiries and concerns. • Demonstrates the desired standard of conduct and work performance including confidentiality and privacy requirements of city employees. • Ability to work independently, • Ability to work with neighboring municipalities and outside professional organizations to continue to learn and bring efficiencies within our organization. • Ability to perform research, assemble information, and prepare reports and studies. • Ability to exercise initiative, discretion, and independence of judgment. • Ability to work effectively under pressure and to competently handle numerous diverse tasks in a single time-period. • Promote and adhere to the City of Corcoran workplace values of accountability, teamwork, and commitment to the City’s goals and measures. Physical and Mental Requirements Physical effort is light, with lifting or carrying up to 25 pounds intermittently. Report preparation and word processing will at times require extended use of a keyboard. Deadlines associated with state statute compliance and meeting schedules are frequent. Work interruptions are frequent. Working Conditions Work is performed in a normal office environment. May be the first person to whom a complaint is delivered by a citizen and may involve dealing with and calming individuals who are emotionally charged over an issue. Work includes driving within the City of Corcoran to observe conditions that require attention and visiting sites related to applications or complaints. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. PLANNER ©City of Corcoran 202013 1 Job Summary: Description The Planner serves as a primary point of contact for citizens with questions about city codes, planning applications, and planning processes. The Planner implements the City’s city’s Comprehensive Plan and Zoning Ordinance by coordinating and monitoring development projects to ensure all applicable City official adopted plans, studies, policies, and ordinances, and permits applications are complied with. The Planner coordinates the City’s city’s code enforcement efforts. The Planner works under the supervision of the City Administrator Administrative Services Director and is expected to perform assigned duties without a need for significant work direction on daily tasks. The Planner is the City Liaison to the Planning Commission which will require occasional evening work hours. Supervisory responsibility The position includes oversight of the part-time planning administrative assistant position as well as providing work direction for contract code enforcement is responsible for supervising the planning technician position and providing work direction as needed to the contract plannercontract Planner codeand contract code enforcement positions. Scope of Impact: The Planner works under the supervision of the City Administrator and is expected to perform assigned duties without a need for significant work direction on daily tasks. The Planner is the City Liaison to the Planning Commission which will require some nighttime work hours. SThe job’s only supervisory responsibility includes oversight of the part-time planning administrative assistant position as well asis to provideing work direction for contract code enforcement. Essential Duties and Responsibilities: • Community Development/Zoning Administration (Land Use and Planning). o Processes land use applications, including receiving, setting up project files, distribution, public hearing notices, developing or producing city checklists and reports per city, county, state, and federal requirements;. o Prepares planning reports and supporting data, including recommendations;. o Prepares and updates planning policies and programs (i.e., comprehensive plans, zoning, sign and subdivision ordinances);. o Presents items as required to the Planning Commission, Parks and Trails Commission, and City Council;. o Assists in the development of the City's city's Comprehensive Plan;. o Maintain land use and planning files;. o Explains zoning ordinance and city code requirements to residents, property owners, businesses, and interested citizens; develops and maintains handouts explaining policies and procedures;. City of Corcoran Department: Administration Reports To: City Administrator Administrative Services Director Points: 311 Grade: 11 FLSA: Non-Exempt Bargaining Unit: NA Revision Date: March 2020 July 2023 Formatted: Font: (Default) +Body (Calibri) Formatted: Strikethrough Commented [JB1]: Score Reviewed 8/2/2023 and reaffirmed. Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: No bullets or numbering PLANNER ©City of Corcoran 202013 2 o Prepare and administer grants by identifying sources, completing applications, and following grant requirements. o Issues Administrative permits, complete inspections, reports, presentations, and special projects as needed, conferring with Contract City Planner and Engineer as needed;. o Assists the Contract City Planner and Engineer; complete inspections, reports, presentations, and special projects as needed; o Work with the City Finance Department to develop a clear, comprehensive, and accurate annual planning operating budget. o Administers the Home Occupation Program.. and Rental Program. o Coordinate and facilitate community neighborhood meetings. o Assist with the pPlanning cContract, providing work direction to the Contract Planner and coordinating with the City Administrator and Administrative Services Director. • Act as liaison to the Planning Commission o Attends and drafts minutes from the monthly meetings;. o Assembles agendas, packets, and memos for monthly meetings; o Research es and compile s information on project questions or concerns;. o • Code Enforcement / Complaints Coordinator. o Manage the Code Enforcement contract ensuring that Code Enforcement activities continue. ▪ Coordinate complaints and works with residents, property owners, businesses, and interested citizens to find solutions and options to resolving compliance problems within the city code;., ▪ Assists City Clerk in the procedure of assessing parcels of property for nuisance abatement and weed/grass removal; ▪ Establishes and maintains an effective working relationship with the: Building Official, Police & Public Works personnel, City Engineer, Coordinate with cCity employees and contract services and to resolve zoning and code violations;. ▪ Maintains effective working relationship with Assist City Attorney’s office and assists with in court proceedings to resolve zoning ordinance and city code violations as required; , and prepares citations and background information as needed;. ▪ Develops new opportunities and programs to enhance the community; o Prepares and make public presentations to report on activities, community issues, and related projects when called upon. o Create and maintain cCity maps using the cCity’s GIS software. • Performs other duties and activities as assigned. Minimum Qualifications: Bachelor’s degree with coursework in housing, urban studies, public affairs/administration, planning or related field or equivalent combination of education and experience. Valid driver’s license. Formatted: Indent: Left: 0" Formatted: No bullets or numbering Formatted: Indent: Left: 0", Bulleted + Level: 2 + Aligned at: 0.5" + Indent at: 0.75" Formatted: Bulleted + Level: 2 + Aligned at: 0.5" + Indent at: 0.75" Formatted: Strikethrough Formatted: Strikethrough Formatted: Line spacing: single Formatted: Line spacing: single PLANNER ©City of Corcoran 202013 3 Desired Qualifications : Desired qualifications include experience Experience in municipal planning and knowledge of governmental practices and policies, including working with boards and commissions. Knowledge, SkillsSkills, and Abilities Required for Successful Job Performance: • Ability to analyze and resolve problems;. • Customer service skills including demonstrated ability to build positive relationships with employees and managers; • Customer service skills including demonstrated ability to build positive relationships and work well with employees, contractors, and the public. • strong Strong interpersonal and communication skills in dealing with difficult situations and people;. • ability to work cooperatively with all city departments; • Ability to quickly learn, understand, interpretinterpret, and apply cCity codes and zoning ordinances as well as all applicable federal and state laws;. • Knowledge of the functions and responsibilities of cCity dDepartments, staff, and key community members;. • Ability to perform in a professional and courteous manner in responding to requests from the public and other staff members;. • Ability to maintain a positive attitude toward work, the public, and coworkers;.. • Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports and maintain records;. working knowledge of Microsoft Suite: Word, Excel and PowerPoint software programs; working knowledge of Permit Works or similar permit software and Laserfiche or similar records management software. • The ability to work independently and to prioritize work requests; manage time, prioritize work, and meet project deadlines without constant supervision. • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work-related materials;. • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. • Ability to understand and carry out verbal and/or written instructions efficiently and effectively. • Problem-solving skills to gather relevant information to solve practical problems and address citizen inquiries and concerns. • Demonstrates the desired standard of conduct and work performance including confidentiality and privacy requirements of cCity employees. • Ability to work independently, • Ability to work with neighboring municipalities and outside professional organizations to continue to learn and bring efficiencies within our organization. • Ability to perform research, assemble information, and prepare reports and studies. • Ability to exercise initiative, discretion, and independence of judgment. • Ability to work effectively under pressure and to competently handle numerous diverse tasks in a single time-period. • Promote and adhere to the City of Corcoran workplace values of accountability, teamwork, and commitment to the City’s goals and measures. Formatted: Strikethrough Formatted: Font color: Text 1 Formatted: Space After: 10 pt, Line spacing: Multiple 1.15 li Formatted: Space After: 0 pt, Line spacing: single Formatted: List Paragraph Formatted: Strikethrough Formatted: Font color: Text 1 Formatted: List Paragraph Formatted: List Paragraph PLANNER ©City of Corcoran 202013 4 • Physical and Mental Requirements: Physical effort is light, with lifting or carrying up to 25 pounds intermittently. Report preparation and word processing will at times require extended use of a keyboard. Deadlines associated with state statute compliance and meeting schedules are frequent. Work interruptions are frequent. Working Conditions: Work is performed in a normal office environment. May be the first person to whom a complaint is delivered by a citizen, andcitizen; and may involve dealing with and calming individuals who are emotionally charged over an issue. Work includes driving within the City of Corcoran to observe conditions that require attention and visiting sites related to applications or complaints. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Formatted: Font: Bold, Font color: Text 1 Formatted: List Paragraph, Bulleted + Level: 1 + Aligned at: 0" + Indent at: 0.25" RECREATION SUPERVISOR ©City of Corcoran 2023 1 Description The Recreation Supervisor is responsible for coordinating and supervising recreation, community activities, and assisting in parks and trails planning for the City of Corcoran. They are responsible for planning and overseeing a variety of youth and adult recreation programs and community events. This includes registration, scheduling, supervising seasonal employees and volunteers and overall coordination. The Recreation Supervisor serves as the liaison to the Parks and Trails Commission. They will assist in the design and development of the park system. Essential Duties and Responsibilities • Develop, implement, supervise, and evaluate recreation programs, activities, and services. that meet the needs of the public meeting long and short-term goals of the city. o Obtain and organize inventory and supplies for recreation programs. o Work with outside vendors for apparel, equipment, photography, and registration needs. o Monitor and maintain registration software, refund requests, and late registrations. o Collaborate and coordinate with city departments to ensure park and recreation needs and activities are accomplished. o Assist in the coordination of community events such as Country Daze and Night to Unite. o Conduct research to identify, evaluate, and make recommendations on current recreation programs that are of value and interest to the community or a modification of an existing program. o Assist the public with general information via phone calls, email, and in person. • Create, monitor, and review recreation programming and facility rental budgets. o Work with the City Finance Division to develop a clear, comprehensive, and accurate annual operating budget, which defines the city’s Parks and Recreation Division current and future needs, general operation, and recreation programming. o Analyze and adjust annual budget to ensure cost-effectiveness and maximize available resources. o Plan, oversee, assist, and implement revenue generation opportunities from sources other than tax levies through user fees, matching grants, corporate and civic sponsorships, and rentals. o Evaluate adequacy of park rental prices on the City’s fee schedule on an on-going basis. o Prepare and administer grants by identifying sources, completing applications, and following grant requirements. • Supervise staff and volunteers in the Parks and Recreation Division. Department Administration Reports To Administrative Services Director Points 274 Grade 10 FLSA Non-Exempt Bargaining Unit N/A Revision Date July 2023 City of Corcoran RECREATION SUPERVISOR ©City of Corcoran 2023 2 o Assist Human Resources drafting job descriptions and hiring announcements and interviewing applicants for seasonal recreation and volunteer positions. o Conduct staff training and supervise seasonal employees to include, the Program Coordinator, Ice Rink Attendants, referees, and volunteer positions. o Oversee the scheduling and tasking of duties of the Program Coordinator, Ice Rink Attendants, referees, and volunteers to successfully accomplish goals associated with each position. o Adjust schedule to backfill recreation employees shifts, as needed. • Serve as the staff liaison to the Parks and Trails Commission. o Draft and assemble proposals, reports, memos, and agenda packet documents in coordination with the City Administrator. o Attend and draft minutes from the public meetings. o Research and compile information on project questions or concerns. o Coordinates the creation and retention of agenda packets and minutes in accordance with the State Records Retention Schedule. o Update the Commission during meetings on department projects and updates. • Monitor trends to identify and propose parks and trails related ideas that meet community needs. o Assist in evaluating parks and trails, and facility, design proposals. o Identify, organize, and engage resident groups and outside agencies. Coordinate input, arrange and facilitate public meetings, prepare and present information, and identify community needs by collecting and compiling data from a variety of sources. o Assist with analyzing accessibility of facilities and make access improvement recommendations. o Gather technical information to assist in developing request for proposals for park projects. o Act as a point of contact on assigned proposals. o Oversee Park facilities policies and reservations in cooperation with the Public Works staff. Supervise public use of park facilities in cooperation with Public Works staff to ensure pavilion, athletic fields, and courts are in a safe, usable condition. o Notify the public and in-house users of any field closures. o Maintain Park signage to include proper posting, policies and regulations pertaining to parks, facilities, and field usage that enhance user safety and enjoyment. o Monitor and maintain facility rental agreements and refunds/damage deposit returns. o Maintain control of Field and Pavilion Reservation Agreements in accordance with the State Records Retention Schedule. • Performs other duties and activities as assigned. Minimum Qualifications • Bachelor’s degree in Recreation, Parks and Leisure Service, or related field. • Two years of experience in Park and Recreation to include supervisory experience, or equivalent experience. • One to two years of experience coordinating youth and adult sports programs and events. • Ability to work a flexible schedule including evenings and weekends. RECREATION SUPERVISOR ©City of Corcoran 2023 3 • Must obtain and maintain first aid and CPR certifications . • Valid Drivers License. Desired Qualifications • 4 years of experience coordinating youth and adult sports programs and events. • Certified Park and Recreation Professional (CPRP). Knowledge, Skills and Abilities Required for Successful Job Performance • Customer service skills including demonstrated ability to build positive relationships and work well with employees, contractors, and the public. • Ability to understand and carry out verbal and/or written instructions efficiently and effectively. • Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports and maintain records. • Problem-solving skills to gather relevant information to solve practical problems and address citizen inquiries and concerns. • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work-related materials. • Demonstrates the desired standard of conduct and work performance including confidentiality and privacy requirements of city employees. • Ability to analyze and resolve problems. • Ability to work independently, manage time, prioritize work, and meet project deadlines without constant supervision. • Ability to work with neighboring municipalities and outside professional organizations to continue to learn and bring efficiencies within our organization. • Ability to perform research, assemble information, and prepare reports and studies. • Ability to exercise initiative, discretion, and independence of judgment. • Ability to work effectively under pressure and to competently handle numerous diverse tasks in a single time-period. • Promote and adhere to the City of Corcoran workplace values of accountability, teamwork, and commitment to the city’s goals and measures. Physical and Mental Requirements Physical effort is medium, with lifting or carrying up to 50 pounds intermittently. Frequent walking, standing, reaching, sitting, and bending. Working Conditions Work is performed both inside and outside an office environment. Working conditions can be dependent on weather forecasts and may include occasional inclement weather including heat, humidity, cold, rain, and wind. There is exposure to a variety of weather conditions, dirt, grease, noise, biting insects and unpleasant odors. Some work requires wearing safety apparel. May work varied hours, including evenings and weekends, to attend events, observe or participate in program coordination, and respond to user needs. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. RECREATION SUPERVISOR ©City of Corcoran 2023 4 Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. RECREATION SUPERVISOR ©City of Corcoran 2023 1 Job Summary: Description The Recreation Supervisor is responsible for coordinating and supervising recreation, community activities, and assisting in parks and trails planning for the City of Corcoran. They are responsible for planning and overseeing a variety of youth and adult recreation programs and community events. This includes registration, scheduling, supervising seasonal employees and volunteers and overall coordination. The Recreation Supervisor serves as the liaison to the Parks and Trails Commission. They will assist in the design and development of the park system. Scope of Impact: The Recreation Supervisor is responsible for planning and overseeing a variety of youth and adult programs and community events. This includes registration, scheduling, staff supervision, and overall coordination. The Recreation Supervisor serves as the liaison to the Parks and Trails Commission and assists in the design and development of the park system. Essential Duties and Responsibilities • Plans, designs, initiates, Develop, implement, supervise, and evaluate recreation programs, activities, and services that provide high quality leisure opportunities for all segments of Corcoran’s population. that meet the needs of the public meeting long and short-term goals of the city. o Assist in obtaining and organizing Obtain and organize inventory and supplies for recreation programs. o Oversees vendor relations Work with outside vendors for apparel, equipment, photography, and registration needs. o Monitor and maintain registration software, refund requests, and late registrations. o Collaborate and coordinate with city departments to ensure park and recreation needs and activities are accomplished. o Serves as the liaison Assist in the coordination for of community events such as Country Daze and Night to Unite. o Conduct research to identify, evaluate, and make recommendations on current recreation programs that are of value and interest to the community or a modification of an existing program. evaluates program effectiveness and viability; makes recommendations on new programs or modifications of existing programs to meet community needs. o Assist the public with general information via phone calls, email, and in person. • Create, monitor, and review recreation programming and facility rental budgets. Department Parks and Recreation Administration Reports To City Administrator Administrative Services Director Points 274 Grade 10 FLSA Non-Exempt Bargaining Unit N/A Revision Date October 2021 July 2023 City of Corcoran RECREATION SUPERVISOR ©City of Corcoran 2023 2 o Work with the City Finance Division to develop a clear, comprehensive, and accurate annual operating budget, which defines the city’s Parks and Parks and Recreation Division current and future needs, general operation, and recreation programming. o Analyze and adjust annual budget to ensure cost-effectiveness and maximize available resources. o Plan, oversee, assist, and implement revenue generation opportunities from sources other than tax levies through user fees, matching grants, corporate and civic sponsorships, and rentals. o Evaluate adequacy of park rental prices on the City’s fee schedule on an on-going basis. o Prepare and administer grants by identifying sources, completing applications, and following grant requirements. • Supervise staff and volunteers in the Parks and Recreation Division as well as Ice Rink Attendants. o Prepares and coordinates the posting of Assist Human Resources drafting job descriptions and hiring announcements, and interviewing applicants on various platforms for seasonal recreation and volunteer positions. o Supervises the hiring process including interviewing, Conduct staff training, and onboarding of and supervise seasonal employees to include, the Program Coordinator, Ice Rink Attendants, referees, and volunteer positions. o Processes background checks for potential employees as requested by department heads or City Administrator; communicates results to the appropriate individuals upon completion; o Oversee the scheduling and tasking of duties of the Program Coordinator, Ice Rink Attendants, referees, and volunteers and assists with direction of tasks and functions to successfully accomplish goals associated with each position. o Adjust schedule to backfill recreation employees shifts, as needed. • Serve as the staff liaison to the Parks and Trails Commission. o Draft and assemble proposals, reports, memos, and agenda packet documents in coordination with the City Administrator. o Attend and draft minutes from the public meetings. o Research and compile information on project questions or concerns. o Coordinates the creation and retention of agenda packets and minutes in accordance with the State Records Retention Schedule. o Update the Commission during meetings on department projects and updates. • Monitor trends and needs of the city to identify and coordinate propose parks and trails related ideas that meet community demands needs. o Assist in evaluating parks and trails, and facility, design proposals. o Identify, organize, and engage resident groups and outside agencies. Coordinate input, arrange and facilitate public meetings, prepare and present information, and identify community needs by collecting and compiling data from a variety of sources. o Assist with analyzing accessibility of facilities and make access improvement recommendations. updates to improve access; RECREATION SUPERVISOR ©City of Corcoran 2023 3 o Gather technical information to assist in developing request for proposals for park projects. o Act as the central a point of contact on assigned proposals. • Prepares and maintains a variety of reports, correspondence, and documentation to ensure quality programs and services. o Provides information and responds to questions and feedback from the public; o Communicates regularly with neighboring jurisdictions to monitor user fees and rules, remain informed about programs of regional impact, and consider opportunities for cooperation; o Serves as liaison to other community event organizers, governmental parks and recreation departments, and park districts. o Oversee park facilities policies and reservations in cooperation with the Public Works Department staff. Supervise public use of park facilities in cooperation with Public Works staff to ensure pavilion, athletic fields, and courts are in a safe, usable condition. o Notify the public and in-house users of temporary any field closures. o Assists in developing and Maintaining park signage to include proper posting, policies and regulations pertaining to parks, facilities, and field usage that enhance user safety and enjoyment. o Develops positive relationships with individuals and groups utilizing the facilities and programs within the policies, procedures, and ordinances established by the city; o Monitor and maintain facility rental software, facility rental agreements and refunds/damage deposit returns. and facility rental agreements. o Maintain control of Field and Pavilion Reservation Agreements in accordance with the State Records Retention Schedule. o Promotes and provides updates to the community on upcoming programs, events, and projects. Manages writing, editing, and digital media content of the city’s social media outlets; o Coordinates the marketing and promotion of programs and events through appropriate channels including the newsletter, community outreach, social media, website, email blasts, and occasionally working at events as a representative of the city. • Performs other duties and activities as assigned. Minimum Qualifications • Bachelor’s degree in Recreation, Parks and Leisure Service, or related field. And • Two years of experience in Park and Recreation to include supervisory experience, or equivalent experience. supervising staff, recreation activities, project management, or similar. Must be able to successfully pass background and reference checks. • One to twoyears of experience coordinating youth and adult sports programs and events. • Ability to work a flexible schedule including evenings and weekends. • Must obtain and maintain first aid and CPR certifications prior to the start of programming. • Valid Drivers License. Desired Qualifications RECREATION SUPERVISOR ©City of Corcoran 2023 4 • Experience with RegWerks and RevTrak software. • 4 years of experience coordinating youth and adult sports programs and events. • Certified Park and Recreation Professional (CPRP). Knowledge, Skills and Abilities Required for Successful Job Performance • General customer service skills including ability to communicate rules and directions to others. • Ability to effectively communicate pertinent information to City Administrator, Public Works Superintendent, and the City Hall staff when necessary. • Customer service skills including demonstrated ability to build positive relationships and work well with employees, contractors, and the public. • Ability to understand and carry out verbal and/or written instructions efficiently and effectively. and to read and understand printed material. • Ability to work effectively with children and adults. • Basic computer processing skills including MS Office. • Ability to plan hours and work independently without constant supervision. • Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports and maintain records. • Problem-solving skills to gather relevant information to solve practical problems and address citizen inquiries and concerns. • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work-related materials. • Demonstrates the desired standard of conduct and work performance including confidentiality and privacy requirements of city employees. • Ability to analyze and resolve problems. • Ability to work independently, manage time, prioritize work, and meet project deadlines without constant supervision. • Ability to work with neighboring municipalities and outside professional organizations to continue to learn and bring efficiencies within our organization. • Ability to perform research, assemble information, and prepare reports and studies. • Ability to exercise initiative, discretion, and independence of judgment. • Ability to work effectively under pressure and to competently handle numerous diverse tasks in a single time-period. • Promote and adhere to the City of Corcoran workplace values of accountability, teamwork, and commitment to the city’s goals and measures. Physical and Mental Requirements Physical effort is medium, with lifting or carrying up to 50 pounds intermittently. Frequent walking, standing, reaching, sitting, and bending. Working Conditions Work is performed both inside and outside an office and at park facilities environment. Working conditions are can be dependent on weather forecasts and may include occasional inclement weather including heat, humidity, cold, rain, and wind. There is exposure to a variety of weather conditions, dirt, grease, noise, biting insects and unpleasant odors. Some work requires wearing safety apparel. May work varied hours, including evenings and weekends, to attend events, observe or participate in program coordination, and respond to user needs. RECREATION SUPERVISOR ©City of Corcoran 2023 5 Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee Signature and Date: ______________________________________________________________________________________________ Supervisor and / or Department Head Signature and Date: ______________________________________________________________________________________________ PROGRAM COORDINATOR ©City of Corcoran 2023 1 Description Plan, organize and coordinate the development and implementation of citywide recreation programs, activities, and special events at the direction of the Recreation Supervisor. The Program Coordinator receives work direction from the Recreation Supervisor. Essential Duties and Responsibilities •Under the direction of the Recreation Supervisor, the Program Coordinator organizes, supervises, and evaluates a variety of recreation programs. •Work independently and is responsible for overseeing programs at designated locations. Includes setting up and taking down of equipment at facilities and areas for special events. •Responsible for assignment of and return of program equipment and supplies. •Keep supervisor and other city staff informed on a timely basis of any development issues and concerns which may be needed to manage the division in an effective manner. •Books facility rentals, attend to facility user’s needs, including permits. email event schedule weekly to Public Works Department. •Collaborate with City Communications staff to publicizes recreation programs and other offerings. •Assist with the maintenance of playing fields (i.e., assembling and removing soccer nets, painting soccer field lines, etc.). •Performs other duties and activities as assigned. Minimum Qualifications •18 years of age or older •Valid driver’s license •High School Diploma or GED •Ability to work a flexible schedule including evenings Desired Qualifications •Experience in event and program planning •College student or graduate in the field of Recreation, Parks and Leisure Services, or a related field •Certification in CPR/First Aid Knowledge, Skills, and Abilities Required for Successful Job Performance •Customer service skills including demonstrated ability to build positive relationships with city staff, employees, supervisors, elected officials, participants, and the public. •Knowledge of the functions and responsibilities of City Departments, staff, and key community members. City of Corcoran Department Administration Reports To Recreation Supervisor Points 174 Grade 4 FLSA Seasonal Part-time Bargaining Unit NA Revision Date July 2023 PROGRAM COORDINATOR ©City of Corcoran 2023 2 •Ability to take general direction and complete assignments in a timely and accurate manner. •Skilled in the use of common computer programs and standard office equipment. •Excellent planning, organizing, implementation, and communication skills. •Promote and adhere to the City of Corcoran workplace values of accountability, teamwork, and commitment to the city’s goals and measures. Physical and Mental Requirements Physical effort is medium, with lifting or carrying up to 50 pounds intermittently. Frequent walking, standing, reaching, sitting, and bending. Working Conditions: Work is performed both inside and outside an office environment. Working conditions can be dependent on weather forecasts and may include occasional inclement weather including heat, humidity, cold, rain, and wind. There is exposure to a variety of weather conditions, dirt, grease, noise, biting insects and unpleasant odors. Some work requires wearing safety apparel. May work varied hours, including evenings and weekends, to attend events, observe or participate in program coordination, and respond to user needs. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. PROGRAM COORDINATOR ©City of Corcoran 2023 1 DescriptionPlan, organize and coordinate the development and implementation of citywide recreation programs, activities and special events at the direction of the Recreation Supervisor. The Program Coordinator receives work direction from the Recreation Supervisor. Essential Duties and Responsibilities •Under the direction of the Recreation Supervisor, the Program Coordinator organizes, supervises, and evaluates a variety of recreation programs. •Work independently and is responsible for overseeing programs at designated locations. Includes setting up and taking down of equipment at facilities and areas for special events. •Responsible for assignment of and return of program equipment and supplies. •Keep supervisor and other city staff informed on a timely basis of any development issues and concerns which may be needed to manage the division in an effective manner. •Books facility rentals, attend to facility user’s needs, including permits. email event schedule weekly to Public Works Department. •Collaborate with City Communications staff to publicizes recreation programs and other offerings. •Assistwith the maintenance of playing fields (i.e. assembling and removing soccer nets, painting soccer field lines, etc.). Performs other duties and activities as assigned. Minimum Qualifications •18 years of age or older •Valid driver’s license •High School Diploma or GED •Ability to work a flexible schedule including evenings Desired Qualifications: •Experience in event and program planning •College student or graduate in the field of Recreation, Parks and Leisure Services, or a related field. •Certification in CPR/First Aid Knowledge, Skills and Abilities Required for Successful Job Performance: •Customer service skills including demonstrated ability to build positive relationships with city staff, employees, supervisors, elected officials, participants, and the public; •Knowledge of the functions and responsibilities of City Departments, staff, and key community members; •Ability to take general direction and complete assignments in a timely and accurate manner; • • Skilled in the use of common computer programs and standard office equipment. •Excellent planning, organizing, implementation, and communication skills. City of Corcoran Department Parks and Recreation Administration Reports To Recreation Supervisor Points 174 Grade 4 FLSA Part Time, Seasonal Bargaining Unit NA Revision Date July 2023 PROGRAM COORDINATOR ©City of Corcoran 2023 2 • • Promote and adhere to the City of Corcoran workplace values of accountability, teamwork, and commitment to the city’s goals and measures. Physical and Mental Requirements Physical effort is medium, with lifting or carrying up to 50 pounds intermittently. Frequent walking, standing, reaching, sitting, and bending. Working Conditions: Work is performed both inside and outside an office environment. Working conditions can be dependent on weather forecasts and may include occasional inclement weather including heat, humidity, cold, rain, and wind. There is exposure to a variety of weather conditions, dirt, grease, noise, biting insects and unpleasant odors. Some work requires wearing safety apparel. May work varied hours, including evenings and weekends, to attend events, observe or participate in program coordination, and respond to user needs. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. City of Corcoran August 10, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-65 Page 1 of 2 Motion By: Seconded By: A RESOLUTION AMENDING THE ORGANIZATIONAL STRUCTURE OF THE ADMINISTRATION DEPARTMENT AND APPROVING JOB DESCRIPTIONS WHEREAS, the City of Corcoran has an existing organizational structure which at time to time must be adjusted as the City grows needs to meet the needs of the community; and WHEREAS, the City authorized reorganization of the Administration Department; and WHEREAS, the City has reviewed the roles and responsibilities for the Administrative Services Director, Planner, Recreation Supervisor, and Program Coordinator; and WHEREAS, the City desires to amend the job descriptions for Administrative Services Director, Planner, Recreation Supervisor, and Program Coordinator; and WHEREAS, the City would like to memorialize this change by resolution. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Corcoran: 1.The City amends the job description of the Administrative Services Director, as attached to this report; effective August 19, 2023, Kathy Hughes shall be placed at a Grade 18, Step 2 of the pay scale with an opportunity for a step increase on January 1, 2024, until the top step has been reached, subject to satisfactory performance evaluations; for the purpose of benefit accruals all existing years of service continue to this amended position. 2.The City amends the job description of the Planner, as attached to this report; effective August 19, 2023, Natalie Davis McKeown remains at Grade 11 Step 2 and will continue be eligible for step increases based on the initial hire date of February 11, 2021; for the purpose of benefit accruals, all existing years of service continue to this amended position. 3.The City amends the job description of the Recreation Supervisor, as attached to this report; effective August 19, 2023, Jessica Christensen Buck remains at Grade 10 Step 2 and will continue be eligible for step increases based on the initial position creation date of January 1, 2022; for the purpose of benefit accruals, all existing years of service continue to this amended position. 4. The City amends the job description of the Program Coordinator, as attached to this report; effective August 19, 2023. Agenda Item: 10a6. City of Corcoran August 10, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-65 Page 2 of 2 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 10th day of August 2023. ________________________________ Tom McKee - Mayor ATTEST: __________________________________________ City Seal Michelle Friedrich – City Clerk STAFF REPORT Agenda Item: 10b. Council Meeting: August 10, 2023 Prepared By: Jessica Beise Topic: Staff Planning – Organizational Chart Action Required: Approval Summary The City of Corcoran has experienced significant growth in the past several years and with the growth of our community, staffing needs continue to change. In 2019, the City operated with 23 full-time (FT) employees and 26 full-time equivalents (FTE) with a population of approximately 6,300. In 2022, staffing increased to 32 FT and 36 FTE as the population grew to approximately 7,400. The purpose of sharing the current and future organizational chart is not to obtain approval of staff plans, but to show the upcoming staffing needs based on approvals taking place today. As the City continues to grow, staff will work to update the City organizational chart biannually. The request for additional staff will continue to follow the City’s current process of making requests to Council through a Staff Report. Financial/Budget None. Information only. Recommendation None. Council Action 1. Discuss the organizational charts provide any feedback. Attachments 1. City Organizational Chart Current 2. City Organizational Chart Future City of Corcoran Organizational Chart Current ATTACHMENT: 10b1. City Council City Administrator Administrative Services Director Finance Manager Accountant Accounting Clerk City Clerk Administrative Assistant Communications Assistant 0.5 FTE Election Judges Planner Planning Technician Conract Services - Planning/Code Enforcement Recreation Supervisor Summer Seasonal 0.25 FTE Rink Attendents 0.3 FTE Information Technology (Contract) Public Works Director Operations Superintendent Operations Supervisor Crew Leader Maintenance Worker 4 FT 1 FT Summer Maintenance Worker 0.5 FTE Snot Plow Operator 0.2 FTE Utility Superintendent Utility Maintenance Worker Development Superintendent Contract Services - Eingineering & Parks Plannign Construction Services Supervisor Permit Technician Contract Services - Building Inspections / Fire Marshall Administrative Assistant Public Safety Director Deputy Director of Public Safety Sergeant 1 FT 1 FT Police Officer 7 FT, 1 FT, 1 FTE Police Reserves (Volunteers) Detective Community Service Officer 1 FTE Office Manager Public Safety Administrative Assistant Contract Services - Fire Service Commissions (Parks and Trails, Planning, Charter) City Attorney City of Corcoran Organizational Chart Future City Council City Administrator Administrative Services Director Finance Manager Accountant Accounting Clerk City Clerk Administrative Assistant Communications Assistant 1 FT Election Judges Information Technology Manager Information Technology (Contract) Public Works Director Operations Superintendent Operations Supervisor Crew Leader Maintenance Worker 5 FT Summer Maintenance Worker 0.5 FTE Snow Plow Operator 0.2 FTE Engineering/ Development Superintendent Contact Services - Engineering Utility Superintendent Utility Maintenance Worker Administrative Assistant Deputy Director of Public Safety Sergeant 2 FT Police Officer 8 FT 1 FTE Police Reserves (Volunteers) Detective 1 FT 1 FT Community Service Officer 1 FTE Planner Deputy Director/Fire Planning TechnicianChief Contract Services - Fire Service Medical Duty Crew Public Safety Director Office Manager Public Safety Administrative Assistant Community Development Director Construction Services Supervisor Permit Technician Contract Services -Building Inspections /Fire Marshal Recreation Supervisor Summer Seasonal 0.25 FTE Rink Attendants 0.3 FTE Contracted Services - Planning / Code Enforcement Contracted Services - Park Planning Commissions (Parks and Trails, Planning, Charter) City Attorney Attachment: 10b2. STAFF REPORT Agenda Item: 10c. Council Meeting: August 10, 2023 Prepared By: Deputy Director of Public Safety Burns Topic: 2024 Advance CIP Purchase Action Required: Authorization Summary The draft 2024-2025 CIP budget anticipates replacement of two police squad cars in 2024. Staff is requesting authorization to order two Ford Explorer Police Interceptor squad cars in advance of the formal CIP approval. Prior to 2021, the squad car order period would stay open for several months. The order period has shrunk significantly since then. The order window in 2022 was only open for nine days and Ford reached their order limit and closed the opportunity to purchase off-state contract. The City ordered vehicles in September of 2022 and are still waiting for one vehicle to arrive. Staff are anticipating the 2024 order window will open in early September 2023 and close quickly. The lead time to receive the equipment is approximately 10-12 months from the order date. Staff is requesting advance authorization to order the two squad cars planned in the CIP to place the order during the anticipated tight state contract order window. Financial/Budget The draft 2024-2025 CIP includes replacement of two squad cars in 2024. Payment for the squad cards would not take place until after the equipment delivery in 2024. The squad cars are planned to be purchased under state contract pricing. The draft CIP budget included $70,000 for each squad car and corresponding upfitting equipment. Options 1. Authorize the order of two 2024 Ford Explorer Police Interceptors. 2. Provide staff with other direction. Council Action 1. Consider a motion to authorize ordering of two Ford Explorer Police Interceptors. Attachments 1. None STAFF REPORT Agenda Item: 10d. Council Meeting: August 10, 2023 Prepared By: Michelle Friedrich Topic: Call for Work Sessions Action Required: Schedule Work Sessions Summary Upon review of upcoming agenda items, Staff recommends hosting work sessions on September 28, to review candidates for the City Administrator position; October 12, to review the Police Department LPR cameras; and October 26 to review final City Logo designs. Financial/Budget N/A Options 1. Schedule work sessions on September 28, October 12, and October 26 at 5:30 pm. 2. Schedule work sessions for a different day and time. 3. Decline to schedule work sessions on the topics. Recommendation 1. Schedule work sessions on September 28, October 12, and October 26 at 5:30 pm. Council Action 1. Mayor to call work sessions on September 28, October 12, and October 26 at 5:30 pm. Attachments None Agenda Item: 10e. DRAFTCity of Corcoran 2023 City Council Schedule Agenda Item: 13. Below is a tentative schedule for City Council meetings. The items and schedule are subject to change. August 10, 2023 Work Session • Logo Update August 10, 2023 • Draft 2024-25 CIP and Pre Orders • Trail Haven Bridge Replacement – Pay Request 2* August 24, 2023 Work Session • Draft 2024 Budget August 24, 2023 • Planning Project Update • Paula Steelman – Years of Service Recognition (15 Years) • Park Signs Plan • Organics Recycling Requirements* • Public Hearing: Controlled Substance Ordinance (Jess to confirm) • Discussion Adult Use Cannabis Regulation o Controlled Substance Regulation THC • Public Hearing: Adopt Interim Moritorium Ordinance (Jess to confirm) • Discussion Adult Use Cannabis Regulation o Moritorium Discussion September 12, 2023 – Annual Charter Commission Meeting • 4 Year Mayoral Term (Staff) • Voter Information Information (Staff) • Terms and Appointments (Staff) • Stagger Commission Terms (Guenthner) • Ward Information (Tucker) • Joint Council Meeting (Staff) September 14, 2023 Work Session • Underlying Zoning Districts September 14, 2023 • Preliminary Budget and Levy • Fund Creation – Internal Revenue Account – Recruitment and Retention • Levy Insert Page 2 of 2 September 28, 2023 Work Session (Tentative) • City Administrator Candidate Selection September 28, 2023 • Progess Report – 2023 Goals and Measurables • Planning Project Update October 12, 2023 Work Session (Tentative) • LPR Cameras October 12, 2023 October 26, 2023 Work Session (Tentative) • Logo Design Final Review October 26, 2023 • Planning Project Update • Robbie Kottke - Years of Service Recognition (5 Years) November 9, 2023 • Discuss the Assessor Contract – Need to Give Notice of Renewal by March 1, 2024 – If RFP Start in December November 20, 2023 (Monday Meeting Due to Holiday) Dember 18, 2023 (Monday Meeting - Only Meeting in December ) Additional Future Meetings