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Home My WebLink About2023-06-08 Council Agenda Packet Corcoran City Council Agenda June 8, 2023 - 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Commission Representatives* 5. Open Forum – Public Comment Opportunity 6. Presentations/Recognitions 7. Consent Agenda a. 2022 October Draft Regular Council Minutes* b. Financial Claims* c. Juneteenth Holiday - Memorandum of Understanding, Employee Handbook Amendment and City Calendar Update * d. Resolution 2023-53 Approving Temp Liquor License – St. Thomas Church* e. Water Tower - Pay Request 1* f. City Center Drive & 79th Place – Mass Grading and Stormwater Improvements – Pay Request 3* g. Community Block Grant Program* 8. Planning Business -- Public Comment Opportunity 9. Unfinished Business – Public Comment Opportunity a. Granicus Project* i. Agenda Building Software* ii. Website Maintenance* b. Pedestrian Crossing Policy and Options* c. Employee Recruitment and Retention Subcomittees* 10. New Business – Public Comment Opportunity a. Memorial Park Conversation* b. 2024 Budget Goals and Priorities* c. Schedule Work Sessions* d. Street Lighting Policy and Ordinance Discussion* 11. Staff Reports 12. Closed Session a. Hackamore Road Improvements and Purchase of Property 13. New Business – Continued* a. Hackamore Road Improvements Agreements* 14. 2023 City Council Schedule* 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 883 2896 4698 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/88328964698 visit http://www.zoom.us and enter Meeting ID: 883 2896 4698 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov STAFF REPORT Agenda Item: 4. Summary The advisory commission representatives for the June 8, 2023, Council meeting are as follows: • Planning Commission: Lindsay Jacobs • Parks and Trails Commission: Michelle Friedrich Financial/Budget N/A Council Action N/A Attachments N/A Council Meeting: June 8, 2023 Prepared By: Topic: Action Required Informational STAFF REPORT Agenda Item: 7a. Council Meeting: June 8, 2023 Prepared By: Michelle Friedrich Topic: Draft Council Minutes – October 13, 2022, and October 27, 2022 Action Required: Informational Summary The draft Council Minutes for October 2022 were moved from the Council meeting on May 25 to the meeting on June 8 for review. Council regular meeting Minutes for October 2022 will be provided to Council via email on Tuesday, June 6, with hard copies provided to Council the evening of June 8. Attachments (Copies will be provided June 8, 2023) 1. Draft Council Minutes – October 13, 2022 2. Draft Council Minutes – October 27, 2022 Agenda Item 7b. Council Meeting Date:6/8/2023 Prepared By:Maggie Ung Amount Project name $0.00 -$ $884,734.54 884,734.54$ 218,473.08$ 1,103,207.62$ Date Paid to Amount Description 5/19/2023 MN State - Empower 5,774.55$ Employee Deferred Comp/Healthcare Savings 5/19/2023 Optum Bank 4,526.35$ Employee HSA 5/19/2023 MN PERA 24,631.65$ Employee Pension 5/26/2023 ADP 339.80$ Payroll Processing Fee 6/1/2023 The Hartford 1,641.21$ Employee Disability Premium 6/1/2023 Optum Bank 4,378.28$ Employee HSA 6/1/2023 MN PERA 25,166.03$ Employee Pension 6/1/2023 HealthPartners 33,144.78$ Employee Health Insurance Premium 6/1/2023 ADP 118,870.43$ Net Payroll and Taxes Total 218,473.08$ FINANCIAL CLAIMS CHECK RANGE FUND #500 ESCROW CLAIMS Paid to SEE THE REGISTER FOR #500 CLAIMS Total Total Fund #500 = (See attached Payments Detail) TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements ALL OTHER FINANCIAL CLAIMS Check Register (See attached Check Detail Registers) Total Checks Total of Auto Deductions CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 1/6Page: 06/02/2023 12:00 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 05/26/2023 - 06/08/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 33850 33850111.14 06/08/233653310CITY HALL PEST CONTROLADAMS PEST CONTROL, INC.05/11/23100-41900-50401 111.14 Total For Check 33850 Check 33851 3385165.67 06/08/2319T6-VTLV-KPW4OFFICE SUPPLIES - PENS, FLASH DRIVAMAZON CAPITAL SERVICES05/27/23100-41900-50200 3385166.42 06/08/2313M1-6QYK-HNW4MONITOR SECURITY SCREENAMAZON CAPITAL SERVICES05/26/23100-41900-50200 33851470.71 06/08/2313F9-33Q3-MVQYCELL PHONE CASES AND SCREEN PROTECAMAZON CAPITAL SERVICES05/28/23100-42100-50321 602.80 Total For Check 33851 Check 33852 33852259.38 06/08/2305182023MILEAGE REIMBURSEMENT AMELIA FADDEN05/18/23100-42100-50207 259.38 Total For Check 33852 Check 33853 33853785.74 06/08/23INUS1539792021 TASER 7 BASIC BUNDLE AXON ENTERPRISE, INC.04/27/23100-42100-50210 785.74 Total For Check 33853 Check 33854 3385442.63 06/08/232344202UNLEADED 87BEAUDRY OIL COMPANY05/10/23100-41900-50212 338541,875.87 06/08/232344202UNLEADED 87BEAUDRY OIL COMPANY05/10/23100-42100-50212 33854213.17 06/08/232344202UNLEADED 87BEAUDRY OIL COMPANY05/10/23100-43100-50212 338541,584.77 06/08/232344201ULS #2 DYED KODIAK B20BEAUDRY OIL COMPANY05/10/23100-43100-50212 338541,381.88 06/08/232351107ULS #2 DYED KODIAK FUELBEAUDRY OIL COMPANY05/23/23100-43100-50212 5,098.32 Total For Check 33854 Check 33855 338551,096.20 06/08/23INV0012668004/2023-04/2024 SUBSCRIPTIONCANVAS SOLUTIONS INC04/06/23100-41920-50210 1,096.20 Total For Check 33855 Check 33856 3385658.00 06/08/233835LEGAL SERVICESCARSON, CLELLAND & SCHREDER05/31/23100-00000-22205 33856377.00 06/08/233835LEGAL SERVICESCARSON, CLELLAND & SCHREDER05/31/23100-00000-22205-017 33856275.50 06/08/233835LEGAL SERVICESCARSON, CLELLAND & SCHREDER05/31/23100-00000-22205-058 33856239.25 06/08/233835LEGAL SERVICESCARSON, CLELLAND & SCHREDER05/31/23100-00000-22205-098 338564,233.17 06/08/233835LEGAL SERVICESCARSON, CLELLAND & SCHREDER05/31/23100-41600-50300 338564,668.00 06/08/233835LEGAL SERVICESCARSON, CLELLAND & SCHREDER05/31/23100-42100-50304 338562,247.50 06/08/233835LEGAL SERVICESCARSON, CLELLAND & SCHREDER05/31/23419-43100-50304 12,098.42 Total For Check 33856 Check 33857 33857133.06 06/08/234155806944CITY HALL MATSCINTAS - 47005/17/23100-41900-50400 3385716.20 06/08/234156514906LG BATH TOWELCINTAS - 47005/24/23100-42100-50400 33857132.52 06/08/234156514885SMALL TOWEL/CRT CABINETCINTAS - 47005/24/23100-43100-50400 3385755.12 06/08/234156514799LG BATH TOWELCINTAS - 47005/24/23100-43100-50400 3385718.20 06/08/234156514791MICROFIBER WIPECINTAS - 47005/24/23100-43100-50400 33857194.17 06/08/234156515006UNIFORMSCINTAS - 47005/24/23100-43100-50417 549.27 Total For Check 33857 Check 33858 338581,251.25 06/08/23BP22-0042CITY PLANNER TIME 22-0042 - NOV 20CITY OF CORCORAN05/25/23100-00000-22205 33858406.25 06/08/23BP22-0042.2CITY PLANNER TIME 22-0042 - DEC 20CITY OF CORCORAN05/25/23100-00000-22205 33858113.75 06/08/23BP23-0002CITY PLANNER TIME 23-0002 - JAN 20CITY OF CORCORAN05/25/23100-00000-22205 33858455.00 06/08/23BP23-0002.2CITY PLANNER TIME 23-0002 - FEB 20CITY OF CORCORAN05/25/23100-00000-22205 33858130.00 06/08/23BP23-0002.3CITY PLANNER TIME 23-0002 - MARCH CITY OF CORCORAN05/25/23100-00000-22205 3385848.75 06/08/23BP23-0002.4CITY PLANNER TIME 23-0002 - APRIL CITY OF CORCORAN05/25/23100-00000-22205 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 2/6Page: 06/02/2023 12:00 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 05/26/2023 - 06/08/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 33858 3385865.00 06/08/23BP23-0002.5CITY PLANNER TIME 23-0002 - MAY 23CITY OF CORCORAN05/25/23100-00000-22205 2,470.00 Total For Check 33858 Check 33859 33859742.50 06/08/23350824IT SUPPORT SERVICESCOMPUTER INTEGRATION TECH05/17/23100-41920-50300 742.50 Total For Check 33859 Check 33860 3386059.57 06/08/23947846JUNE 1 PH ZONING SECTION 1030ECM PUBLISHERS INC05/18/23100-41130-50350 3386067.49 06/08/23947847JUNE 1 PH STIEG RD AND COUNTY ROAD ECM PUBLISHERS INC05/18/23100-41900-50350 127.06 Total For Check 33860 Check 33861 33861233.00 06/08/23BP22-0042.3ZOA APPLICATION ESCROW REFUND 22-0GEORGE B GMACH05/25/23100-00000-22205 233.00 Total For Check 33861 Check 33862 33862358.30 06/08/232576CITY HALL WINDOW CLEANINGGREAT NORTHERN WINDOW CLEANE05/22/23100-41900-50401 358.30 Total For Check 33862 Check 33863 3386395.00 06/08/2323-0428SQUAD 569 REPAIRGUARDIAN FLEET SAFETY05/03/23100-42100-50403 95.00 Total For Check 33863 Check 33864 338641,442.97 06/08/231000204729PD RADIO LEASE FEES MARCH 2023HENNEPIN COUNTY INFO TECH04/05/23100-42100-50323 1,442.97 Total For Check 33864 Check 33865 338652,125.00 06/08/23734535INTOXIMETER SUPPLIES/PARTSINTOXIMETERS, INC.05/18/23416-42100-50210 2,125.00 Total For Check 33865 Check 33866 33866354.00 06/08/2313178POLICE PATCHESJ&J ATHLETICS05/18/23100-42100-50417 354.00 Total For Check 33866 Check 33867 3386779.00 06/08/2334353KEEFE MINOR SUBDIVISION 22-063LANDFORM PROFESSIONAL SERVIC05/25/23100-00000-22205 338671,776.00 06/08/2334363KARINIEMI WICHT SKETCH PLAN 23-004LANDFORM PROFESSIONAL SERVIC05/25/23100-00000-22205 33867257.75 06/08/2334357BECHTOLD FARMS FINAL PLAT 22-024LANDFORM PROFESSIONAL SERVIC05/16/23100-00000-22205-013 338671,782.00 06/08/2334362COOK LAKE PUD AMENDMENT PROJECT 23LANDFORM PROFESSIONAL SERVIC05/17/23100-00000-22205-017 3386763.75 06/08/2334350D&D SERVICE CUP SP AND VARIANCE 21LANDFORM PROFESSIONAL SERVIC05/16/23100-00000-22205-024 3386788.00 06/08/2334352TAVERA 5TH FP AND FPUD 22-068LANDFORM PROFESSIONAL SERVIC05/16/23100-00000-22205-056 3386739.50 06/08/2334356TAVERA 4TH FPUD AND FP 22-028LANDFORM PROFESSIONAL SERVIC05/16/23100-00000-22205-056 33867237.00 06/08/2334348RAVINIA 15TH FP, PUD AMENDMENT AND LANDFORM PROFESSIONAL SERVIC05/16/23100-00000-22205-058 3386724.25 06/08/2334347RAVINIA 12TH FINAL PLAT & FINAL PULANDFORM PROFESSIONAL SERVIC05/16/23100-00000-22205-058 3386748.50 06/08/2334358BELLWETHER 8TH FP AND FPUD 22-007LANDFORM PROFESSIONAL SERVIC05/16/23100-00000-22205-087 33867257.75 06/08/2334346ENCORE FINAL PUD & FP 18-027LANDFORM PROFESSIONAL SERVIC05/16/23100-00000-22205-087 3386748.50 06/08/2334349AMBERLEY/BELLWETHER 6TH FP & FPUD LANDFORM PROFESSIONAL SERVIC05/16/23100-00000-22205-087 338674,301.50 06/08/2334361RUSH CREEK RESERVE 3RD PROJECT 23-LANDFORM PROFESSIONAL SERVIC05/17/23100-00000-22205-098 33867616.00 06/08/2334351SCHERBER CUP AND SP 21-007LANDFORM PROFESSIONAL SERVIC05/16/23100-00000-22205-110 33867864.75 06/08/2334354WALCOTT GLEN FP AND FPUD 22-036LANDFORM PROFESSIONAL SERVIC05/25/23100-00000-22205-132 338671,404.50 06/08/2334355BUFFER YARD ORDINANCE AMENDMENT 22LANDFORM PROFESSIONAL SERVIC05/16/23100-41910-50300 338674,191.25 06/08/2334359CITY MEETINGS PLANNER LINDAHL TIMELANDFORM PROFESSIONAL SERVIC05/17/23100-41910-50300 338672,188.75 06/08/2334360CODE ENFORCEMENTLANDFORM PROFESSIONAL SERVIC05/17/23100-42401-50300 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 3/6Page: 06/02/2023 12:00 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 05/26/2023 - 06/08/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 33867 18,268.75 Total For Check 33867 Check 33868 33868280.57 06/08/23INV2272145COPIER CHARGESMETRO SALES INC04/24/23100-41130-50325 338682,445.55 06/08/23INV2272145COPIER CHARGESMETRO SALES INC04/24/23100-41920-50210 2,726.12 Total For Check 33868 Check 33869 3386952,185.00 06/08/2305012023MAY 2023 SAC CHARGESMETROPOLITAN COUNCIL06/01/23602-00000-20800 33869(521.85)06/08/2305012023MAY 2023 SAC CHARGESMETROPOLITAN COUNCIL06/01/23602-00000-36200 51,663.15 Total For Check 33869 Check 33870 33870182.51 06/08/2305012023MCMA 2023 MEMBERSHIP - BEISEMN CITY/COUNTY MGMT ASSOC05/01/23100-41320-50433 182.51 Total For Check 33870 Check 33871 338712,393.00 06/08/232Q 2023WATER CONNECTION (4/1/23 - 6/30/23MN DEPARTMENT OF HEALTH05/12/23601-49400-50300 2,393.00 Total For Check 33871 Check 33872 33872192.31 06/08/2306082023DEPENDENT CARE REIMBURSEMENTNATALIE DAVIS MCKEOWN05/31/23100-00000-21710 192.31 Total For Check 33872 Check 33873 33873(26,038.93)06/08/23PAY 3MASS GRADING & STORMWATER CITY CENPARK CONSTRUCTION COMPANIES05/31/23408-00000-20610 33873520,778.70 06/08/23PAY 3MASS GRADING & STORMWATER CITY CENPARK CONSTRUCTION COMPANIES05/31/23408-48010-50530 494,739.77 Total For Check 33873 Check 33874 33874115,000.00 06/08/232277052074 PAY CORCORAN WATER TOWER STORAGE TANK PHOENIX FABRICATORS & ERECTO05/31/23601-00000-16500 33874(5,750.00)06/08/232277052074 PAY CORCORAN WATER TOWER STORAGE TANK PHOENIX FABRICATORS & ERECTO05/31/23601-00000-20610 109,250.00 Total For Check 33874 Check 33875 338751,950.00 06/08/2305232023SUMMER/FALL 2023 NEWSLETTERPOSTMASTER05/23/23100-41130-50350 1,950.00 Total For Check 33875 Check 33876 33876141.99 06/08/23N9942315FOLDER INSERTER LEASE (6/15/23 - 9QUADIENT LEASING USA INC05/14/23100-41900-50413 33876141.99 06/08/23N9942315FOLDER INSERTER LEASE (6/15/23 - 9QUADIENT LEASING USA INC05/14/23601-49400-50413 33876141.99 06/08/23N9942315FOLDER INSERTER LEASE (6/15/23 - 9QUADIENT LEASING USA INC05/14/23602-49450-50413 425.97 Total For Check 33876 Check 33877 33877286.78 06/08/23391283315-258CELL SERVICE 04/15/23-05/14/23SPRINT05/18/23100-43100-50321 286.78 Total For Check 33877 Check 33878 338781,809.35 06/08/2306-2023JUNE 2023 LIFE INSURANCE PREMIUMSSTANDARD INSURANCE COMPANY05/17/23100-00000-21709 1,809.35 Total For Check 33878 Check 33879 3387910,374.81 06/08/232085282CR 116 & HUNTERS RIDGE TURN LANE ISTANTEC CONSULTING SERVICES05/30/23100-00000-22205 3387924,875.12 06/08/232085258HOPE COMMUNITY DEVELOPMENT PROJECTSTANTEC CONSULTING SERVICES05/30/23100-00000-22205 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 4/6Page: 06/02/2023 12:00 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 05/26/2023 - 06/08/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 33879 33879421.10 06/08/232085259RED BARN PET RETREATSTANTEC CONSULTING SERVICES05/30/23100-00000-22205 338793,519.30 06/08/232085261SCHERBER CR 30 DEVELOPMENT PROJECTSTANTEC CONSULTING SERVICES05/30/23100-00000-22205 33879802.00 06/08/232085262KWIK TRIP CR 101 DEVELOPMENT PROJESTANTEC CONSULTING SERVICES05/30/23100-00000-22205 33879406.00 06/08/232085264REFUGE AT RUSH CREEK WETLAND BANKSTANTEC CONSULTING SERVICES05/30/23100-00000-22205 338791,618.00 06/08/232085265WCASTANTEC CONSULTING SERVICES05/30/23100-00000-22205 33879321.80 06/08/232085245HACKAMORE ROAD IMPROVEMENTSSTANTEC CONSULTING SERVICES05/30/23100-00000-22205 3387914,548.52 06/08/232085287COOK LAKE TURN LANESTANTEC CONSULTING SERVICES05/30/23100-00000-22205-017 338791,348.00 06/08/232085253COOK LAKE HIGHLANDS DEVELOPMENT PRSTANTEC CONSULTING SERVICES05/30/23100-00000-22205-017 338792,304.10 06/08/232085254TAVERA DEVELOPMENT PROJECTSTANTEC CONSULTING SERVICES05/30/23100-00000-22205-056 338793,776.90 06/08/232085251RAVINIA DEVELOPMENT PROJECTSTANTEC CONSULTING SERVICES05/30/23100-00000-22205-058 338792,452.00 06/08/232085255NELSON TRUCKING DEVELOPMENT PROJECSTANTEC CONSULTING SERVICES05/30/23100-00000-22205-076 338799,407.60 06/08/232085272STIEG ROAD DESIGNSTANTEC CONSULTING SERVICES05/30/23100-00000-22205-087 33879863.40 06/08/232085257AMBERLY (1,2) BELLWETHER (6,7,9)STANTEC CONSULTING SERVICES05/30/23100-00000-22205-087 338791,715.10 06/08/232085313RUSH CREEK RESERVE DEVELOPMENT PROSTANTEC CONSULTING SERVICES05/30/23100-00000-22205-098 33879351.50 06/08/232085265WCASTANTEC CONSULTING SERVICES05/30/23100-00000-22205-098 338791,662.00 06/08/232085260ST THERESE SENIOR LIVING DEVELOPMESTANTEC CONSULTING SERVICES05/30/23100-00000-22205-117 338791,321.80 06/08/232085263WRIGHT HENNEPIN SUBSTATION STANTEC CONSULTING SERVICES05/30/23100-00000-22205-128 33879402.80 06/08/232085256WALCOTT GLEN DEVELOPMENT PROJECTSTANTEC CONSULTING SERVICES05/30/23100-00000-22205-129 338794,133.40 06/08/232085252BELLWETHER DEVELOPMENT PROJECTSTANTEC CONSULTING SERVICES05/30/23100-00000-22205-132 338791,922.40 06/08/232085266NEW CONSTRUCTION INSPECTIONSTANTEC CONSULTING SERVICES05/30/23100-42400-50303 338797,472.30 06/08/232085274HORSESHOE BEND DRIVE DESIGNSTANTEC CONSULTING SERVICES05/30/23100-43170-50300 33879296.00 06/08/232085284ENGINEERING DESIGN STANDARD UPDATESTANTEC CONSULTING SERVICES05/30/23100-43170-50300 338795,854.50 06/08/232085247GENERAL ENGINEERING SERVICESSTANTEC CONSULTING SERVICES05/30/23100-43170-50300 33879166.80 06/08/232085247GENERAL ENGINEERING SERVICESSTANTEC CONSULTING SERVICES05/30/23100-43170-50309 33879213.00 06/08/232085265WCASTANTEC CONSULTING SERVICES05/30/23100-43170-50309 338794,947.80 06/08/232085267BRIDGE REPLACEMENT DESIGN-CITY OF STANTEC CONSULTING SERVICES05/30/23408-48009-50303 338791,052.00 06/08/232085270CITY CENTER DR AND 79TH PLACESTANTEC CONSULTING SERVICES05/30/23408-48010-50300 3387939,123.60 06/08/232085276CITY CENTER DR & 79TH PLACE STREETSTANTEC CONSULTING SERVICES05/30/23408-48010-50303 338791,877.50 06/08/232085245HACKAMORE ROAD IMPROVEMENTSSTANTEC CONSULTING SERVICES05/30/23419-43100-50303 3387911,143.60 06/08/232085269WATER SUPPLY, TREATMENT, AND STORASTANTEC CONSULTING SERVICES05/30/23601-00000-16500 33879920.87 06/08/232085266NEW CONSTRUCTION INSPECTIONSTANTEC CONSULTING SERVICES05/30/23601-49400-50303 338795,352.69 06/08/232085281NE CORCORAN WATER TOWERSTANTEC CONSULTING SERVICES05/30/23601-49400-50303 33879920.88 06/08/232085266NEW CONSTRUCTION INSPECTIONSTANTEC CONSULTING SERVICES05/30/23602-49450-50303 167,889.19 Total For Check 33879 Check 33880 33880180.97 06/08/23I1635221RESERVE OFFICER UNIFORMSTREICHER'S POLICE EQUIPMENT05/19/23100-42100-50209 180.97 Total For Check 33880 Check 33881 33881110.00 06/08/2372633DRUG TESTING PROGRAM 06/2023-06/20TOTAL COMPLIANCE SOLUTIONS, 05/17/23100-43100-50210 110.00 Total For Check 33881 Check 33882 33882(306.53)06/08/2303062023US BANK CREDIT CARD REWARDS REBATECREDIT CARD PURCHASES03/06/23100-00000-36200 338822,640.65 06/08/234642784002LENOVO LAPTOP AND MONITORS - DETECCREDIT CARD PURCHASES05/26/23100-41920-50221 3388244.39 06/08/2362006HOLIDAY STATION - FUEL PURCHASECREDIT CARD PURCHASES05/23/23100-42100-50212 3388280.00 06/08/23INV00270418PD SHIFT PLANNING 05/20/23-06/19/2HUMANITY LLC05/20/23100-42100-50300 3388228.23 06/08/2305182023UPS STORE - SHIPPING PACKAGE TO ALCREDIT CARD PURCHASES05/18/23100-42100-50322 3388293.52 06/08/23219730K9 BREAKER BARRAY ALLEN MANUFACTURING05/23/23100-42100-50438 3388233.30 06/08/23447647RED CROSS CPR TRAINING - CHRISTENSCREDIT CARD PURCHASES05/16/23100-45100-50207 2,613.56 Total For Check 33882 Check 33883 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 5/6Page: 06/02/2023 12:00 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 05/26/2023 - 06/08/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 33883 33883424.46 06/08/23501887855COPIER LEASE US BANKCORP EQUIPMENT FINANC05/19/23100-41920-50210 424.46 Total For Check 33883 Check 33884 3388436.00 06/08/2377732COLIFORMWATER LABORATORIES, INC. 03/10/23601-49400-50210 36.00 Total For Check 33884 Check 33885 338851,043.55 06/08/23829637849PW BUILDING ELECTRICITYXCEL ENERGY05/24/23100-43100-50381 1,043.55 Total For Check 33885 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 6/6Page: 06/02/2023 12:00 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 05/26/2023 - 06/08/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number 156,657.20 Fund 100 GENERAL FUND 539,863.17 Fund 408 PAVEMENT MANAGEMENT 2,125.00 Fund 416 CAPITAL-EQUIPMENT CERTS 4,125.00 Fund 419 HACKAMORE UPGRADE (LENNAR) 129,238.15 Fund 601 WATER 52,726.02 Fund 602 SEWER Fund Totals: 884,734.54 Total For All Funds: STAFF REPORT Agenda Item: 7c. Council Meeting: June 8, 2023 Prepared By: Maggie Ung Topic: Juneteenth Holiday - Memorandum of Understanding, Employee Handbook Amendment and City Calendar Update Action Required: Approval Summary: A bill to establish Juneteenth as a state-recognized holiday was passed by the Senate and the House and has recently been signed into law by Governor Tim Walz. The holiday is to recognize the date on which slavery was abolished in the United States. Public business cannot be conducted on June 19th in observance of the holiday. The bill sets the holiday to be effective June 19, 2023, requiring that day to be observed. A memorandum of understanding has been drafted to the labor agreement to incorporate the approved the new holiday. An amendment to the Employee Handbook has been drafted to include the new holiday. The City Calendar has been updated to reflect the new holiday. Financial/Budget: Cost will be factored into regular wages for each department. Council Action: Approve and execute the Memorandum of Understanding, adopt the Employee Handbook Amendment; and adopt the modified City Calendar. Attachments: 1.Memorandum of Understanding 2.Employee Handbook Amendment 3.City Calendar 4.Informational Memo – Juneteenth Holiday MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF CORCORAN AND MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCMENT EMPLOYEES’ UNION, LOCAL NO. 320 This Memorandum of Agreement is entered into between the City of Corcoran (hereafter “Employer”) and Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320 (hereafter “Union”) representing police officers and corporals and concerns details related to Juneteenth holiday. WHEREAS, the Employer and the Union are parties to a collective bargaining agreement in effect January 1, 2023 until December 31, 2025; and WHEREAS, the Governor signed Senate File 13 amending Minnesota Statute 645.44, subdivision 5 establishing June 19 (“Juneteenth”) as an official state holiday effective August 1, 2023; and WHEREAS, a provision in HF1830, the state and local government omnibus bill, changed the effective date to June of 2023, requiring that Juneteenth be observed in 2023. WHEREAS, the Employer wishes to provide Juneteenth as a paid holiday to all employees effective in 2023. NOW THEREFORE, the parties have agreed to the contract change as follows effective in 2023: 1. Holidays 15.1 Employer grants to each employee twelve (12) eight (8) hour paid holidays per year at their base pay rate. Paid holidays are as follows: New Year’s Day Martin Luther King Day President’s Day Memorial Day Juneteenth Day Independence Day Labor Day Veteran’s Day Thanksgiving Day Day after Thanksgiving Christmas Eve Day Christmas Day 2.This Memorandum of Agreement represents the full and complete agreement between the parties regarding this matter. All other laspects of the CBA shall remain in full force and effect. Attachment: 7c1. FOR THE EMPLOYER FOR THE UNION ___________________________ ___________________________ Tom McKee, Mayor Steve Warren, Steward ___________________________ ___________________________ Date Date ___________________________ ___________________________ Jessica Beise, City Administrator Jesse Olson, Steward ___________________________ ___________________________ Date Date ___________________________ Vance Rolfzen, Business Agent ___________________________ Date Effective as of June 8, 2023 Page 30 accrual will be forfeited. No PTO will be allowed to accrue in excess of this amount without the approval of the City Administrator. PTO will be paid at the employee’s normal rate of pay at the time of the absence. It does not include overtime or any special forms of compensation such as shift differentials. PTO is to be requested at least one week in advance by completing a “Request for Time Off” form and submitting it to their supervisor for approval. Whenever possible, the PTO will be granted - provided it does not interrupt workflow. It is normally granted on a first come-first served basis. If the request is denied, the supervisor will discuss it personally with the employee. If the absence has been unplanned, the employee should complete this form when they return to work or ask their supervisor to complete it for them. In all cases, the employee must record the PTO hours on his/her time sheet. Non-exempt employees can use PTO in increments of 1 hour or more; however, the employee’s total hours for the week (including the PTO) cannot exceed his/her normally scheduled work hours. For example, if an employee is normally scheduled for 40 hours/week and has 38.07 regular hours, he/she can use no more than 1 hour of PTO to bring the total to 39.07 hours. PTO counts as hours worked for overtime purposes. Exempt employees must use PTO in full or half-day increments. Employees are responsible to plan and manage their own PTO hours by referring to the accruals on their paychecks. Discrepancies should be reported immediately to the City Administrator. Employees will not be granted PTO pay in lieu of taking time off. Earned, unused PTO will be paid to an employee at the time employment terminates. Holidays - Paid The City observes the following official holidays: New Year’s Day January 1st Martin Luther King Day Third Monday of January President’s Day Third Monday of February Memorial Day Last Monday of May Juneteenth Day June 19th Independence Day July 4th Labor Day First Monday of September Veterans Day November 11th Thanksgiving Day Fourth Thursday of November Day after Thanksgiving Day after Thanksgiving Christmas Eve December 24th Christmas Day December 25th Attachment: 7c2. City of Corcoran Employee Handbook S M T W T F S S M T W T F S S M T W T F S 25 26 27 28 29 30 31 29 30 31 1 2 3 4 26 27 28 1 2 3 4 1 2 3 4 5 6 7 5 6 7 8 9 10 11 5 6 7 8 9 10 11 8 9 10 11 12 13 14 12 13 14 15 16 17 18 12 13 14 15 16 17 18 15 16 17 18 19 20 21 19 20 21 22 23 24 25 19 20 21 22 23 24 25 22 23 24 25 26 27 28 26 27 28 1 2 3 4 26 27 28 29 30 31 1 29 30 31 1 2 3 4 5 6 7 8 9 10 11 2 3 4 5 6 7 8 S M T W T F S S M T W T F S S M T W T F S 26 27 28 29 30 31 1 30 1 2 3 4 5 6 28 29 30 31 1 2 3 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 23 24 25 26 27 28 29 28 29 30 31 1 2 3 25 26 27 28 29 30 1 30 1 2 3 4 5 6 4 5 6 7 8 9 10 2 3 4 5 6 7 8 S M T W T F S S M T W T F S S M T W T F S 25 26 27 28 29 30 1 30 31 1 2 3 4 5 27 28 29 30 31 1 2 2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9 9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16 16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23 23 24 25 26 27 28 29 27 28 29 30 31 1 2 24 25 26 27 28 29 30 30 31 1 2 3 4 5 3 4 5 6 7 8 9 1 2 3 4 5 6 7 S M T W T F S S M T W T F S S M T W T F S 24 25 26 27 28 29 30 29 30 31 1 2 3 4 26 27 28 29 30 1 2 1 2 3 4 5 6 7 5 6 7 8 9 10 11 3 4 5 6 7 8 9 8 9 10 11 12 13 14 12 13 14 15 16 17 18 10 11 12 13 14 15 16 15 16 17 18 19 20 21 19 20 21 22 23 24 25 17 18 19 20 21 22 23 22 23 24 25 26 27 28 26 27 28 29 30 1 2 24 25 26 27 28 29 30 29 30 31 1 2 3 4 3 4 5 6 7 8 9 31 1 2 3 4 5 6 18 19 14 28 . 2023 CITY OF CORCORAN Meetings Contracted Services Council Tom McKee tmckee@corcoranmn.gov Planning 612-638-0225 Mayor JANUARY FEBRUARY MARCH Council Members 612-348-2943 Revised Council Date-Dec NOVEMBER DECEMBER Revmoved Council Dates SEPTEMBER Parks & Trails Commissions Jonathan Bottema Building Inspector 612-543-5200aschultz@corcoranmn.gov 763-479-1720 Randy's Sanitation APRIL MAY JUNE JULY AUGUST OCTOBER Alan Schultz City Assessor Updated 06-08-2023 jbottema@corcoranmn.gov jnichols@corcoranmn.gov Review at 12-8-2022 - Dec Meeting for December Jeremy Nichols Septic / Henn Co. Review at 6-8-2023 Meeting - New Holiday in June Additional Paid Holiday 763-972-3335 Engineer 763-479-4209 City Holiday Council Quarterly Work Sess. Dean Vehrenkamp Planning Commission dvehrenkamp@corcoranmn.gov T May 23, 2023 A provision included in the state and local government omnibus bill adjusts the previous effective date to make the holiday required this year. A bill to establish Juneteenth as a state-recognized holiday,HF 48 (Rep. Ruth Richardson, DFL- Mendota Heights/Sen. Bobby Champion, DFL-Minneapolis), was passed off the Senate floor on Jan. 26 with a vote of 57-8. On Feb. 2, it was passed by the House by a vote of 126 -1. The bill was signed into law by Gov. Tim Walz. The holiday is to recognize the date on which slavery was abolished in the United States. Public business cannot be conducted on June 19 in observance of the holiday. The new law was set to go into effect on Aug. 1,2023, however, a provision contained in HF 1830 (Rep. Ginny Klevorn, DFL-Plymouth/Sen. Samakab Hussein, DFL-St. Paul), the state and local government omnibus bill, changes the effective date to make the new holiday effective before June 19 of this year, requiring that the day be observed. The HF 1830 conference committee report containing the updated effective date was passed by the House and Senate and will now go to Gov. Tim Walz to be signed. Cities will need to update their existing schedules to reflect the June 19 holiday and make any necessary Attachment: 7c3. From:Human Resources To:CityStaff; Public Works Employees; CPD Subject:Juneteenth Holiday - Effective June 19, 2023 Date:Tuesday, May 23, 2023 2:19:00 PM New Juneteenth Holiday Will Be Effective This Year May 23, 2023 A provision included in the state and local government omnibus bill adjusts the previous efectve date to make the holiday required this year. A bill to esablish Juneteenth as a sate-recognized holiday , HF 48 (Rep. Ruth Richardson, DFL-Mendota Heights/Sen. Bobby Champion, DFL-Minneapolis), was passed of the Senate foor on Jan. 26 with a vote of 57-8. On Feb. 2, it was passed by the House by a vote of 126-1. The bill was signed into law by Gov. Tim Walz. The holiday is to recognize the date on which slavery was abolished in the United States. Public business cannot not be conducted on June 19 in observance of the holiday. The new law was set to go into efect on Aug. 1, 2023, however, a provision contained in HF 1830 (Rep. Ginny Klevorn, DFL-Plymouth/Sen. Samakab Hussein, DFL-St. Paul), the sate and local government omnibus bill, changes the efective date to make the new holiday efective before June 19 of this year , requiring that the day be observed. The HF 1830 conference committee report containing the updated efective date was passed by the House and Senate and will now go to Gov. Tim Walz to be signed. Cities will need to update their exising schedules to refect the June 19 holiday and make any necessary adjusments. Read more news articles Thanks! Maggie Ung | Finance Manager City of Corcoran 8200 County Road 116 | Corcoran, MN 55340 D: 763-400-7032 | E: mung@corcoranmn.gov City of Corcoran - A Hidden Gem Waiting To Be Discovered Attachment: 7c4. City of Corcoran June 8, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-53 Page 1 of 1 Motion By: Seconded By: A RESOLUTION APPROVING 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor License is granted effective for the dates as indicated, to the following Licensee, provided appropriate application and insurance documents. LICENSEE LICENSE LICENSE EFFECTIVE DATE Archdiocese of St. Paul and Minneapolis Location: St. Thomas the Apostle Church* 20000 County Road 10 Corcoran, MN 55340 1 Day to 4 Day Temporary On-Sale Liquor License August 20, 2023 *Restricted use (purchasing and consuming) on parish grounds. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 8th day of June, 2023. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk Agenda Item: 7d. Memo To: Kevin Mattson, PE, PW Director From: Daryl Kirschenman, PE Steve Hegland, PE Project/File: 227705274 Date: May 17, 2023 Subject: Pay Application #1 to Phoenix Fabricators and Erectors Council Action Requested Staff is recommending Council Approve Pay Application #1 the Corcoran Water Tower Project to Phoenix Tank in the amount of $109,250.00. Summary Phoenix fabricators begun preliminary work on the project including foundation planning and obtaining the necessary securities on the project. This pay request is for the initial work performed to date on the project. The signed payment request form and pay application is attached for review. With the current weather condition, it is anticipated that the contractor will mobilize and begin excavation on the foundation of the tower in late May or Early June. Initial erosion control measures and excavation activities will begin shortly with a significant amount of work to be completed on the tower foundation before the structure can begin to be erected. Attached is a summary of the work completed to date. Total Contract Value to Date $4,703,386.00 Work Completed to Date $115,000.00 5% Retainage $5,750.00 Amount Paid to Date $0.00 Total Pay App #1 $109,250.00 Engineer’s Recommendation We recommend approving Pay Application #1 to Phoenix Fabricators and Erector’s in the amount of $109.250..00 Agenda Item: 7e. May 17, 2023Project Manager 227705274 3927 ONE From 01/26/23 To 05/15/23 05/15/23 A C D E F G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) 1 1 LS 185,000.00 185,000.00 - - 0% 185,000.00 2 1 LS 4,000.00 4,000.00 - - 0% 4,000.00 3 1 LS 6,500.00 6,500.00 - - 0% 6,500.00 4 1 LS 4,000.00 4,000.00 - - 0% 4,000.00 5 50 CY 40.00 2,000.00 - - 0% 2,000.00 6 1 EA 5,700.00 5,700.00 - - 0% 5,700.00 7 355 LF 265.00 94,075.00 - - 0% 94,075.00 8 1 EA 31,000.00 31,000.00 - - 0% 31,000.00 9 18 LF 397.00 7,146.00 - - 0% 7,146.00 10 55 LF 117.00 6,435.00 - - 0% 6,435.00 11 2 EA 4,000.00 8,000.00 - - 0% 8,000.00 12 2 EA 8,512.00 17,024.00 - - 0% 17,024.00 13 4,000 LB 15.00 60,000.00 - - 0% 60,000.00 14 1 EA 1,800.00 1,800.00 - - 0% 1,800.00 15 20 SY 75.00 1,500.00 - - 0% 1,500.00 16 2 EA 1,000.00 2,000.00 - - 0% 2,000.00 17 1 LS 8,000.00 8,000.00 - - 0% 8,000.00 18 1,750 SY 2.60 4,550.00 - - 0% 4,550.00 19 1,625 TN 49.00 79,625.00 - - 0% 79,625.00 20 175 TN 190.00 33,250.00 - - 0% 33,250.00 21 225 TN 195.00 43,875.00 - - 0% 43,875.00 22 510 LF 31.00 15,810.00 - - 0% 15,810.00 23 410 LF 47.00 19,270.00 - - 0% 19,270.00 24 1,250 LF 4.50 5,625.00 - - 0% 5,625.00 25 1 LS 8,500.00 8,500.00 - - 0% 8,500.00 26 1.4 AC 8,220.00 11,508.00 - - 0% 11,508.00 27 11 EA 820.00 9,020.00 - - 0% 9,020.00 28 10 EA 670.00 6,700.00 - - 0% 6,700.00 29 56 EA 100.00 5,600.00 - - 0% 5,600.00 30 118 EA 28.00 3,304.00 - - 0% 3,304.00 1 1 LS 115,000.00 115,000.00 1.00 115,000.00 115,000.00 100% - 1.10 1 LS 153,000.00 153,000.00 - - 0% 153,000.00 1.11 1 LS 172,000.00 172,000.00 - - 0% 172,000.00 1.12 1 LS 194,000.00 194,000.00 - - 0% 194,000.00 1.13 1 LS 886,000.00 886,000.00 - - 0% 886,000.00 1.14 1 LS 1,216,994.00 1,216,994.00 - - 0% 1,216,994.00 6" DIP WATERMAIN, CL 52, INCLUDE POLY WRAP 6" GATE VALVE & BOX 6" HYDRANT DUCTILE IRON FITTINGS FOUNDATION TANK SHAFT TANK MATERIAL / SHOP FABRICATION AGGREGATE BASE 4' X 6' OVERFLOW SPLASHPAD CONCRETE SIDEWALK 8" BOLLARD CONCRETE DRIVEWAY APRON GEOTEXTILE FABRIC TYPE V NON WEAR Contractor's Application for PaymentProgress Estimate - Unit Price Work Owner's Project No.: Engineer's Project No.: Contractor's Project No.: City of Corcoran Stantec Consulting Services Phoenix Fabricators & Erectors, LLC 1.0 MG Elevated Water Storage Tank Corcoran Water Tower Owner: Application Date:Application Period:Application No.: Engineer: Contractor: Project: Contract: B BITUMINOUS RIBBON CURB Original Contract % of Value of Item (J / F) (%) Balance to Finish (F - J) ($) ALTERNATE A - 1,000,000 GALLON COMPOSITE TANK BITUMINOUS WEAR SPWEA340B BITUMINOUS BASE SPNWB330B Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. TEMPORARY ROCK CONSTRUCTION ENTRANCE PLACEMENT COMMON TOPSOIL BORROW (LV) CONNECT TO EXISTING WATERMAIN 20" PVC WATER MAIN 20" PVC WATERMAIN, C900 20" GATE VALVE PART 1 SITE WORK MOBILIZATION TRAFFIC CONTROL SALVAGE, STOCKPILE & RESPREAD TOPSOIL 20" DIP WATERMAIN, CL 52, INCLUDE POLY WRAP B618 CURB SILT FENCE, MS INFILTRATION BASIN, FILTER FABRIC, 6' DRAIN TILE & 6' MNDOT SEED MIXTURE 25-131 SHRUB 5 GAL. CONTAINER PERENNIAL 1 GAL. CONTAINER 2.5" B&B DECIDUOUS TREE 6' HT CONIFEROUS TREE BONDS / INSURANCE MOBILIZATION ENGINEERING Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 3 227705274 3927 ONE From 01/26/23 To 05/15/23 05/15/23 A C D E F G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Contractor's Application for PaymentProgress Estimate - Unit Price Work Owner's Project No.: Engineer's Project No.: Contractor's Project No.: City of Corcoran Stantec Consulting Services Phoenix Fabricators & Erectors, LLC 1.0 MG Elevated Water Storage Tank Corcoran Water Tower Owner: Application Date:Application Period:Application No.: Engineer: Contractor: Project: Contract: B % of Value of Item (J / F) (%) Balance to Finish (F - J) ($)Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. 1.15 1 LS 70,000.00 70,000.00 - - 0% 70,000.00 1.16 1 LS 380,000.00 380,000.00 - - 0% 380,000.00 1.17 1 LS 450,000.00 450,000.00 - - 0% 450,000.00 1.18 1 LS 20,000.00 20,000.00 - - 0% 20,000.00 1.19 1 LS 8,500.00 8,500.00 - - 0% 8,500.00 1.20 1 LS 160,000.00 160,000.00 - - 0% 160,000.00 2 1 LS 25,000.00 25,000.00 - - 0% 25,000.00 3 825 CY 51.00 42,075.00 - - 0% 42,075.00 4 1 LS 120,000.00 120,000.00 - - 0% 120,000.00 - - - - 4,703,386.00$ 115,000.00$ -$ 115,000.00$ 2%4,588,386.00$ Original Contract Totals COMMON EXCAVATION & SITE GRADING ELECTRICAL / CONTROLS LOGO ALLOWANCE STRUCTURAL FILL BELOW FOUNDATION TANK DELIVERY TANK ERECTION TANK PAINTING TANK MIXING SYSTEM EROSION CONTROL Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.2 of 3 227705274 3927 ONE From 01/26/23 To 05/15/23 05/15/23 A C D E F G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Contractor's Application for PaymentProgress Estimate - Unit Price Work Owner's Project No.: Engineer's Project No.: Contractor's Project No.: City of Corcoran Stantec Consulting Services Phoenix Fabricators & Erectors, LLC 1.0 MG Elevated Water Storage Tank Corcoran Water Tower Owner: Application Date:Application Period:Application No.: Engineer: Contractor: Project: Contract: B % of Value of Item (J / F) (%) Balance to Finish (F - J) ($)Description Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -$ -$ -$ -$ -$ 4,703,386.00$ 115,000.00$ -$ 115,000.00$ 2%4,588,386.00$ Project Totals Change Order Totals Original Contract and Change Orders Change Orders Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.3 of 3 Memo To: Kevin Mattson, PE, PW Director From: Steve Hegland, PE Project/File: 227704747 Date: May 31, 2023 Subject: Pay Application #3 to Park Construction Company – Mass Grading and Stormwater Pond for City Center Drive and 79th Place Council Action Requested Staff is recommending Council Approve Pay Application #3 for the Mass Grading and Stormwater Pond for City Center Drive and 79th Place to Park Construction Company in the amount of $494,739.77. This approval is conditional until it is also approved by the St. Therese Development per the terms of the Cost Share Agreement. Summary The grading portion of this project has continued this spring with Park Construction Company having graded most of the southern portion of the site. This includes utilizing the stockpiled material from last fall as part of the Change Order #1 which was paid for by St. Therese to work during winter conditions to prepare the building pad. The signed payment request form and pay application is attached for review. The contractor anticipates finishing grading operations in June. Attached is a summary of the work completed to date. Total Contract Value to Date $1,451,685.40 Work Completed to Date $922,022.85 5% Retainage $46,101.14 Amount Paid to Date $381,181.94 Total Pay App #3 $494,739.77 Engineer’s Recommendation We recommend approving Pay Application #2 to Park Construction Company in the amount of $494,739.77. Agenda Item: 7f. Project No. 227704747 Application for Payment Form 00 62 76-1 APPLICATION FOR PAYMENT FORM OWNER: City of Corcoran PROJECT: Mass Grading and Stormwater Pond for City Center Drive and 79th Place CONTRACTOR: Park Construction Company PAY ESTIMATE NO. 3 Original Contract Amount $ .... 1,344,086.40 Contract Changes approved to Date (List Change Order Numbers) $ ...... 107,599.00 Revised Contract Price $ .... 1,451,685.40 Work Completed to Date (attached) $ ...... 922,022.85 Retainage to Date, 5% $ ........ 46,101.14 Work Completed to Date Less Retainage to Date $ ...... 875,921.71 Total Amount Previously Certified $ ...... 381,181.94 Payment Request This Estimate $ ...... 494,739.77 I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid. CONTRACTOR Project No. 227704747 Application for Payment Form 00 62 76-2 CERTIFICATE OF CONTRACTOR I hereby certify that the work and the materials supplied to date, as shown on the request for payment, represents the actual value of accomplishment under the terms of the contract dated August 12, 2022 between the City of Corcoran (OWNER) and Park Construction Company (CONTRACTOR) and all authorized changes thereto. Park Construction Company By Scott Neumann Title Project Manager Approval: (CONTRACTOR) Date (ENGINEER) Date Steven Hegland, P.E. END OF SECTION 5/31/2023 MASS GRADING AND STORMWATER POND FOR CITY CENTER DRIVE AND 79TH PLACE PAYMENT REQUEST FORM CONTRACTOR: PARK CONSTRUCTION COMPANY NO. ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE BASE BID SCHEDULE QTY PRICE QTY PRICE QTY PRICE BID SCHEDULE A 1 MOBILIZATION AND DEMOBILIZATION LUMP SUM 1 66,000.00$ $66,000.00 0.75 49,500.00$ 0.75 49,500.00$ 0.00 -$ 2 TRAFFIC CONTROL LUMP SUM 1 3,540.00$ $3,540.00 1 3,540.00$ 1 3,540.00$ 0 -$ 3 CLEARING ACRE 4.3 2,380.00$ $10,234.00 6.82 16,231.60$ 5.0 11,900.00$ 1.82 4,331.60$ 4 GRUBBING ACRE 4.3 2,380.00$ $10,234.00 6.82 16,231.60$ 5.0 11,900.00$ 1.82 4,331.60$ 5 CLEAR TREE TREE 5 144.00$ $720.00 5 720.00$ 5 720.00$ 0 -$ 6 GRUB TREE TREE 5 61.80$ $309.00 5 309.00$ 5 309.00$ 0 -$ 7 COMMON EXCAVATION - ONSITE (NON-STRUCTRUAL) (EV) (P) CU YD 41300 7.00$ $289,100.00 33040 231,280.00$ 1500 10,500.00$ 31540 220,780.00$ 8 COMMON EXCAVATION - ONSITE (STRUCTURAL) (EV) (P) CU YD 46524 3.95$ $183,769.80 37220 147,019.00$ 3000 11,850.00$ 34220 135,169.00$ 9 COMMON EXCAVATION - OFFSITE (EV) (P)CU YD 25774 11.50$ $296,401.00 20850 239,775.00$ 20850 239,775.00$ 0 -$ 10 COMMON BORROW - ONSITE (EV) (P)CU YD 48518 3.35$ $162,535.30 29110 97,518.50$ -$ 29110 97,518.50$ 11 STOCKPILE COMMON (CV)CU YD 4000 3.15$ $12,600.00 2000 6,300.00$ -$ 2000 6,300.00$ 12 STOCKPILE TOPSOIL (CV)CU YD 3100 3.15$ $9,765.00 2000 6,300.00$ -$ 2000 6,300.00$ 13 BOULDER RETAINING WALL LIN FT 170 160.00$ $27,200.00 -$ -$ 0 -$ 14 WETLAND BUFFER POSTS AND MONUMENTS EACH 26 227.00$ $5,902.00 -$ -$ 0 -$ 15 COARSE FILTER AGGREGATE CU YD 80 66.30$ $5,304.00 -$ -$ 0 -$ 16 MEDIUM FILTER AGGREGATE CU YD 80 66.30$ $5,304.00 -$ -$ 0 -$ 17 PREMIXED IRON/FINE FILTER AGGREGATE (MOD)CU YD 440 211.00$ $92,840.00 -$ -$ 0 -$ 18 GEOTEXTILE FABRIC TYPE IV (NON-WOVEN)SQ YD 696 3.35$ $2,331.60 -$ -$ 0 -$ 19 RANDOM RIPRAP, CLASS III CU YD 30 124.00$ $3,720.00 -$ -$ 0 -$ 20 ROLLED EROSION PREVENTION CATEGORY 76 SQ YD 100 21.60$ $2,160.00 -$ -$ 0 -$ 21 36" RCP CLASS V STORM SEWER LIN FT 88 289.00$ $25,432.00 -$ -$ 0 -$ 22 8" SOLID PVC SCH 40 DRAIN TILE PIPE LIN FT 64 45.80$ $2,931.20 -$ -$ 0 -$ 23 6" SOLID PVC SCH 40 DRAIN TILE PIPE LIN FT 5 45.60$ $228.00 -$ -$ 0 -$ 24 6" PERFORATED PVC SCH 40 DRAIN TILE PIPE LIN FT 367 35.00$ $12,845.00 -$ -$ 0 -$ 25 6" PVC PIPE DRAIN CLEANOUT EACH 6 686.00$ $4,116.00 -$ -$ 0 -$ 26 36" RCP FLARED END AND TRASH GUARD EACH 1 6,850.00$ $6,850.00 -$ -$ 0 -$ 27 5' DIA OUTLET CONTROL STRUCTURE EACH 1 19,200.00$ $19,200.00 -$ -$ 0 -$ 28 24" HDPE STORM SEWER PIPE LIN FT 266 67.60$ $17,981.60 -$ -$ 0 -$ 29 TEMPORARY CONSTRUCTION ENTRANCE - MAINTAINED LUMP SUM 1 2,710.00$ $2,710.00 1 2,710.00$ 1 2,710.00$ 0 -$ 30 SEDIMENT CONTROL LOG - MAINTAINED LIN FT 1760 3.00$ $5,280.00 -$ -$ 0 -$ 31 SILT FENCE, TYPE MS - MAINTAINED LIN FT 5276 2.35$ $12,398.60 5389 12,664.15$ 5389 12,664.15$ 0 -$ 32 MNDOT SEED MIX 21-112 AND STRAW MULCH ACRE 23.4 618.00$ $14,461.20 -$ -$ 0 -$ 33 MNDOT SEED MIX 25-131 POUND 1746 7.00$ $12,222.00 -$ -$ 0 -$ 34 MNDOT SEED MIX 33-261 POUND 103 22.70$ $2,338.10 -$ -$ 0 -$ 35 MNDOT SEED MIX 34-171 POUND 3 92.80$ $278.40 -$ -$ 0 -$ 36 MNDOT SEED MIX 35-241 POUND 36 18.60$ $669.60 -$ -$ 0 -$ 37 SEEDING AND STRAW MULCH ACRE 23 495.00$ $11,385.00 -$ -$ 0 -$ 38 SEED AND CAT 25 BLANKET SQ YD 1800 1.55$ $2,790.00 -$ -$ 0 -$ CO1.1 Indirects-Supervision-Bond-Survey-Mobilization LUMP SUM 1 25,550.00$ $25,550.00 1 25,550.00$ 0.5 12,775.00$ 0.5 12,775.00$ CO1.2 Inefficiencies (Common Excavation Crew)HOUR 22 1,425.00$ $31,350.00 11 15,675.00$ -$ 11 15,675.00$ CO1.3 Excavate and Stockpile Building A CU YD 8380 3.95$ $33,101.00 8380 33,101.00$ 8380 33,101.00$ 0 -$ CO1.4 Moisture Condition Stockpiled Materials CU YD 8380 2.10$ $17,598.00 8380 17,598.00$ -$ 8380 17,598.00$ Park Construction Company Subtotal: $922,022.85 Subtotal: $ 401,244.15 Subtotal: $ 520,778.70 5% Retainage: $ 46,101.14 5% Retainage: $ 20,062.21 5% Retainage: $ 26,038.94 Total: $ 875,921.71 Total: $ 381,181.94 Total: $ 494,739.77 TOTAL CONTRACT AMOUNT $1,451,685.40 $922,022.85 COMPLETED TO DATE PAYMENT REQUEST 3 CURRENT PAY REQUEST #3 May-23 $401,244.15 $520,778.70 LESS PREVIOUS PAYMENTS Minneapolis, MN 55432 LESS PREVIOUS PAYMENTSCOMPLETED TO DATE 1481 81st Ave NE GENERAL CONTRACTOR MASS GRADING AND STORMWATER POND FOR CITY CENTER DRIVE AND 79TH PLACE PAYMENT REQUEST FORM CONTRACTOR: PARK CONSTRUCTION COMPANY CITY QTY ALLOC NO. ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE BASE BID SCHEDULE QTY PRICE QTY PRICE QTY PRICE QTY COST QTY COST BID SCHEDULE A 1 MOBILIZATION AND DEMOBILIZATION LUMP SUM 1 66,000.00$ $66,000.00 0.75 49,500.00$ 0.75 49,500.00$ 0.00 -$ 45.0%0 -$ 55.00%0.000 -$ 2 TRAFFIC CONTROL LUMP SUM 1 3,540.00$ $3,540.00 1 3,540.00$ 1 3,540.00$ 0 -$ 45.0%0 -$ 55.00%0 -$ 3 CLEARING ACRE 4.3 2,380.00$ $10,234.00 6.82 16,231.60$ 5.0 11,900.00$ 1.82 4,331.60$ 73.7%1.34134 3,192.39$ 26.30%0 1,139.21$ 4 GRUBBING ACRE 4.3 2,380.00$ $10,234.00 6.82 16,231.60$ 5.0 11,900.00$ 1.82 4,331.60$ 73.7%1.34134 3,192.39$ 26.30%0 1,139.21$ 5 CLEAR TREE TREE 5 144.00$ $720.00 5 720.00$ 5 720.00$ 0 -$ 100.0%0 -$ 0.00%0 -$ 6 GRUB TREE TREE 5 61.80$ $309.00 5 309.00$ 5 309.00$ 0 -$ 100.0%0 -$ 0.00%0 -$ 7 COMMON EXCAVATION - ONSITE (NON-STRUCTRUAL) (EV) (P)CU YD 41300 7.00$ $289,100.00 33040 231,280.00$ 1500 10,500.00$ 31540 220,780.00$ 73.4%23150.36 162,052.52$ 26.60%8390 58,727.48$ 8 COMMON EXCAVATION - ONSITE (STRUCTURAL) (EV) (P)CU YD 46524 3.95$ $183,769.80 37220 147,019.00$ 3000 11,850.00$ 34220 135,169.00$ 47.7%16322.94 64,475.61$ 52.30%17897.1 70,693.39$ 9 COMMON EXCAVATION - OFFSITE (EV) (P)CU YD 25774 11.50$ $296,401.00 20850 239,775.00$ 20850 239,775.00$ 0 -$ 28.9%0 -$ 71.10%0.00 -$ 10 COMMON BORROW - ONSITE (EV) (P)CU YD 48518 3.35$ $162,535.30 29110 97,518.50$ -$ 29110 97,518.50$ 21.6%6287.76 21,064.00$ 78.40%22822 76,454.50$ 11 STOCKPILE COMMON (CV)CU YD 4000 3.15$ $12,600.00 2000 6,300.00$ -$ 2000 6,300.00$ 50.0%1000 3,150.00$ 50.00%1000 3,150.00$ 12 STOCKPILE TOPSOIL (CV)CU YD 3100 3.15$ $9,765.00 2000 6,300.00$ -$ 2000 6,300.00$ 29.0%580 1,827.00$ 71.00%1420 4,473.00$ 13 BOULDER RETAINING WALL LIN FT 170 160.00$ $27,200.00 -$ -$ 0 -$ 100.0%0 -$ 0.00%0 -$ 14 WETLAND BUFFER POSTS AND MONUMENTS EACH 26 227.00$ $5,902.00 -$ -$ 0 -$ 100.0%0 -$ 0.00%0 -$ 15 COARSE FILTER AGGREGATE CU YD 80 66.30$ $5,304.00 -$ -$ 0 -$ 31.3%0 -$ 68.70%0 -$ 16 MEDIUM FILTER AGGREGATE CU YD 80 66.30$ $5,304.00 -$ -$ 0 -$ 31.3%0 -$ 68.70%0 -$ 17 PREMIXED IRON/FINE FILTER AGGREGATE (MOD)CU YD 440 211.00$ $92,840.00 -$ -$ 0 -$ 31.8%0 -$ 68.20%0 -$ 18 GEOTEXTILE FABRIC TYPE IV (NON-WOVEN)SQ YD 696 3.35$ $2,331.60 -$ -$ 0 -$ 31.5%0 -$ 68.50%0 -$ 19 RANDOM RIPRAP, CLASS III CU YD 30 124.00$ $3,720.00 -$ -$ 0 -$ 31.4%0 -$ 68.60%0 -$ 20 ROLLED EROSION PREVENTION CATEGORY 76 SQ YD 100 21.60$ $2,160.00 -$ -$ 0 -$ 31.4%0 -$ 68.60%0 -$ 21 36" RCP CLASS V STORM SEWER LIN FT 88 289.00$ $25,432.00 -$ -$ 0 -$ 31.4%0 -$ 68.60%0 -$ 22 8" SOLID PVC SCH 40 DRAIN TILE PIPE LIN FT 64 45.80$ $2,931.20 -$ -$ 0 -$ 31.4%0 -$ 68.60%0 -$ 23 6" SOLID PVC SCH 40 DRAIN TILE PIPE LIN FT 5 45.60$ $228.00 -$ -$ 0 -$ 31.4%0 -$ 68.60%0 -$ 24 6" PERFORATED PVC SCH 40 DRAIN TILE PIPE LIN FT 367 35.00$ $12,845.00 -$ -$ 0 -$ 31.4%0 -$ 68.60%0 -$ 25 6" PVC PIPE DRAIN CLEANOUT EACH 6 686.00$ $4,116.00 -$ -$ 0 -$ 31.3%0 -$ 68.70%0 -$ 26 36" RCP FLARED END AND TRASH GUARD EACH 1 6,850.00$ $6,850.00 -$ -$ 0 -$ 31.0%0 -$ 69.00%0 -$ 27 5' DIA OUTLET CONTROL STRUCTURE EACH 1 19,200.00$ $19,200.00 -$ -$ 0 -$ 31.0%0 -$ 69.00%0 -$ 28 24" HDPE STORM SEWER PIPE LIN FT 266 67.60$ $17,981.60 -$ -$ 0 -$ 50.0%0 -$ 50.00%0 -$ 29 TEMPORARY CONSTRUCTION ENTRANCE - MAINTAINED LUMP SUM 1 2,710.00$ $2,710.00 1 2,710.00$ 1 2,710.00$ 0 -$ 50.0%0 -$ 50.00%0 -$ 30 SEDIMENT CONTROL LOG - MAINTAINED LIN FT 1760 3.00$ $5,280.00 -$ -$ 0 -$ 50.0%0 -$ 50.00%0 -$ 31 SILT FENCE, TYPE MS - MAINTAINED LIN FT 5276 2.35$ $12,398.60 5389 12,664.15$ 5389 12,664.15$ 0 -$ 50.0%0 -$ 50.00%0 -$ 32 MNDOT SEED MIX 21-112 AND STRAW MULCH ACRE 23.4 618.00$ $14,461.20 -$ -$ 0 -$ 46.2%0 -$ 53.80%0 -$ 33 MNDOT SEED MIX 25-131 POUND 1746 7.00$ $12,222.00 -$ -$ 0 -$ 16.0%0 -$ 84.00%0 -$ 34 MNDOT SEED MIX 33-261 POUND 103 22.70$ $2,338.10 -$ -$ 0 -$ 28.9%0 -$ 71.10%0 -$ 35 MNDOT SEED MIX 34-171 POUND 3 92.80$ $278.40 -$ -$ 0 -$ 100.0%0 -$ 0.00%0 -$ 36 MNDOT SEED MIX 35-241 POUND 36 18.60$ $669.60 -$ -$ 0 -$ 100.0%0 -$ 0.00%0 -$ 37 SEEDING AND STRAW MULCH ACRE 23 495.00$ $11,385.00 -$ -$ 0 -$ 46.5%0 -$ 53.50%0 -$ 38 SEED AND CAT 25 BLANKET SQ YD 1800 1.55$ $2,790.00 -$ -$ 0 -$ 28.9%0 -$ 71.10%0 -$ 0 0 CO1.1 Indirects-Supervision-Bond-Survey-Mobilization LUMP SUM 1 25,550.00$ $25,550.00 1 25,550.00$ 0.5 12,775.00$ 0.5 12,775.00$ 0.0%0 -$ 100.00%0.5 12,775.00$ CO1.2 Inefficiencies (Common Excavation Crew)HOUR 22 1,425.00$ $31,350.00 11 15,675.00$ -$ 11 15,675.00$ 0.0%0 -$ 100.00%11 15,675.00$ CO1.3 Excavate and Stockpile Building A CU YD 8380 3.95$ $33,101.00 8380 33,101.00$ 8380 33,101.00$ 0 -$ 0.0%0 -$ 100.00%0 -$ CO1.4 Moisture Condition Stockpiled Materials CU YD 8380 2.10$ $17,598.00 8380 17,598.00$ -$ 8380 17,598.00$ 0.0%0 -$ 100.00%8380 17,598.00$ $258,953.91 $261,824.79 CORCORAN ST THERESE Park Construction Company Subtotal: $922,022.85 Subtotal: $ 401,244.15 Subtotal: $ 520,778.70 $258,953.91 $261,824.79 5% Retainage: $ 46,101.14 5% Retainage: $ 20,062.21 5% Retainage: $ 26,038.94 $ 12,947.70 $ 13,091.24 Total: $ 875,921.71 Total: $ 381,181.94 Total: $ 494,739.77 $246,006.21 $248,733.55 ST THERESE QTY ALLOC ST THERESE Minneapolis, MN 55432 LESS PREVIOUS PAYMENTSCOMPLETED TO DATE 1481 81st Ave NE GENERAL CONTRACTOR PAYMENT REQUEST 3 CURRENT PAY REQUEST #3 May-23 $401,244.15 $520,778.70 LESS PREVIOUS PAYMENTS TOTAL CONTRACT AMOUNT $1,451,685.40 $922,022.85 COMPLETED TO DATE CITY OF CORCORAN Attachment: 7f2. STAFF REPORT Agenda Item 7g. Council Meeting: June 8, 2023 Prepared By: Jessica Beise Topic: Community Development Block Grant (CDBG) Program Action Required: Approval Summary The City has been participating in Community Development Block Grant program for many years. Every three years the City must determine if the City wants to continue to participate in the program. The Community Development Block Grant program provides funding for a variety of programs including home rehabilitation programs for residents as well as larger grants that can be applied for such as the grant used in the construction of the Hope Center. Staff recommend participation in the Community Development Block Grant program. Financial/Budget There is no financial contribution required. Council Action Authorize staff to send the attached letter for the continued participation in the Community Development Block Grant program. Attachments 1. Letter to Hennepin County 2.Letter to United State Department of Housing and Urban Development A Hidden Gem Waiting To Be Discovered www.corcoranmn.gov 8200 County Road 116 Corcoran, MN 55340 Phone: 763-420-2288 Administrative Offices Public Works Offices 9100 County Road 19 Corcoran, MN 55357 Phone: 763-420-2652 Phone: 763-420-8966 Police Department Offices 8200 County Road 116 Corcoran, MN 55340 June 8, 2023 Hennepin County Housing and Economic Development Attn: Lori Lindberg 701 Fourth Avenue South, Suite 400 Minneapolis, MN 55415 RE: Fiscal Year 2024 – 2026 Community Development Block Grant (CDBG) Program Dear Ms. Lori Lindberg, The City of Corcoran of Corcoran has been a participant in the Community Development Block Grant Program for many years. The City has utilized the Community Development Block Grant Program to participate in local projects including the construction of the Hope Center at Maple Hill Estates. The City of Corcoran elects to continue participating in the Hennepin County Community Block Grant Program for the 2024-2026 cycle. Thank you for you attention to this matter. Sincerely, Jessica Beise City Administrator Attachment: 7g1. A Hidden Gem Waiting To Be Discovered www.corcoranmn.gov 8200 County Road 116 Corcoran, MN 55340 Phone: 763-420-2288 Administrative Offices Public Works Offices 9100 County Road 19 Corcoran, MN 55357 Phone: 763-420-2652 Phone: 763-420-8966 Police Department Offices 8200 County Road 116 Corcoran, MN 55340 June 8, 2023 HUD Minneapolis Field Office Attn: Dawn Horgan 212 3rd Avenue South, Suite 150 Minneapolis, MN 55401 RE: Fiscal Year 2024 – 2026 Community Development Block Grant (CDBG) Program Dear Ms. Dawn Horgan, The City of Corcoran of Corcoran has been a participant in the Community Development Block Grant Program for many years. The City has utilized the Community Development Block Grant Program to participate in local projects including the construction of the Hope Center at Maple Hill Estates. The City of Corcoran elects to continue participating in the Hennepin County Community Block Grant Program for the 2024-2026 cycle. Thank you for you attention to this matter. Sincerely, Jessica Beise City Administrator Attachment: 7g2. STAFF REPORT Agenda Item: 9a. Council Meeting: June 8, 2023 Prepared By: Michelle Friedrich Topic: Granicus Project Action Required: Approval Summary Granicus Agenda Building Software Granicus is an agenda building software that offers integration with streaming Council meetings, storing videos, and website hosting and maintenance. At the May 25 meeting, Council reviewed implementation costs for the software solution, an annual year-to-year maintenance estimate, and a 3-year paid in full estimate. Council requested staff obtain a 10-year estimate. Financial/Budget for Granicus Agenda Building Software At the May 25 meeting, pricing information was presented to Council and included the following costs: 3-Year Agreement Option: Implementation 3-Year (Annually)3-Year (Paid in Full) (Paid through ARPA) (Paid through General Fund/Budget Annually) $5,500 Year 1: $6,714 $20,143 Year 2: $7,050 Year 3: $7,400 10-Year Agreement Option: Implementation 10-Year Agreement (Paid through ARPA) (Paid through General Fund/Budget Annually) $5,500 Year 1-Year 10: $6,714.60 Agreement Total: $67,146 The 3-year paid in full pricing offers the benefit of a 5 percent discount after the post 3- year per paid-in-full term, versus a 7 percent annual increase for the 3-year annual pricing thereafter, incorporating a savings of $12,142 over a 10-year period. Please note implementation pricing remains the same with each pricing option. The 10-year paid in full pricing offers the benefit of additional savings of $10,399 when when compared with the 3-year paid in full option. To continue workflow and respond as necessary should the pandemic re-emerge, or a new emergency arise, a portion of this project is consistent with the eligibility requirements to access funding of the America Rescue Plan Act (ARPA). Eligible funds could be accessed for the implementation and setup costs of Granicus solutions. The annual subscription portion would be funded through the General Fund and included in future year budgets beginning in 2024. Granicus Website Maintenance Software The City’s current website hosting and maintenance agreement ends at the end of 2023 and is currently with CivicLive. Granicus also offers website support and maintenance solutions within the OpenCities CMS platform. OpenCities allows for greater back-end access and editing by staff, and is resident-centered in design and layout. County examples of OpenCities website CMS platforms: 1.Carver County : (Assets: Vision website CMS, GovDelivery resident communications, GovMeetings for agenda/meeting mgmt.) https://www.carvercountymn.gov/ 2.Lyon County: (Assets: Vision Website CMS, Peak agenda mgmt.) https://www.lyonco.org/ The following are small municipalities in Minnesota that currently work with Granicus for their website, as well as other solutions mentioned. 1)Chatfield, MN : (Assets: Vision website CMS.) https://www.ci.chatfield.mn.us/ 2)Credit River, MN : (Assets: Vision website CMS, GovDelivery resident communications, GovMeetings meeting and agenda solutions.) https://www.creditriver-mn.gov/ 3)Plymouth, MN (Assets: Vision website CMS, GovDelivery resident communications, Peak agenda mgmt.) https://www.plymouthmn.gov/ Financial/Budget for Granicus GovDelivery Website Solutions Implementation 5-Year (Annually)10-Year (Paid in Full) (Paid through ARPA) (Paid through General Fund/Budget Annually) $7,110 Year 1: $5,400 Year 1: $5,400 Year 2: $5,670 Year 2: $5,670 Year 3: $5,954 Year 3: $5,954 Year 4: $6,251 Year 4: $6,251 Year 5: $6,564 Y5-Y10: $6,564 each year Annual discounts of 5 percent can be recognized in the 10-year solution option in year 6-10. The 10-year pricing offers the benefit of locking into an annual rate in years 6-10. Please note implementation pricing remains the same with each pricing option and would be funded with ARPA funds. To continue workflow and respond as necessary should the pandemic re-emerge, or a new emergency arise, a portion of this project is consistent with the eligibility requirements to access funding of the America Rescue Plan Act (ARPA). Eligible funds could be accessed for the implementation and setup costs of Granicus solutions. The annual subscription would be funded through the General Fund and included in future year budgets beginning in 2024. Recommendations Staff recommends moving forward with the Granicus Agenda Building Solutions 10- Year Agreement. Staff is looking for Council input regarding Granicus Website Solutions. Council Action 1.Authorize staff to proceed with the Granicus Agenda Building Solutions implementation and approve either the 3-year maintenance option, or 10-year maintenance option, and authorize staff to proceed with the Granicus GovDelivery Website Solutions implementation and approve either the 5-year maintenance option, or 10-year maintenance option. 2.Authorize staff to proceed with the Granicus Agenda Building Solutions implementation and approve either the 3-year maintenance option, or 10-year maintenance option, and decline Granicus GovDelivery Website Solutions. 3.Authorize staff to proceed with the Granicus GovDelivery Website Solutions implementation and approve either the 5-year maintenance option, or 10-year maintenance option, and decline Granicus Agenda Building Solutions. 4.Decline implementation of Granicus software. 5.Request staff to review other agenda building software options. Attachments 1.Granicus Agenda Building 3- and 10-Year Agreement Proposal 2.Granicus GovDelivery Website Solutions 5- and 10 Year Agreement Proposal 408 St. Peter St, Suite 600 THIS IS NOT AN INVOICE Order Form St. Paul, MN 55102 Prepared for Corcoran, MN Order #: Q-271514 Prepared: 02 May 2023 Page 1 of 9 Granicus Proposal for Corcoran, MN ORDER DETAILS Prepared By:Ruth Gonzalez Phone:847-809-5692 Email:ruth.gonzalez@granicus.com Order #:Q-271514 Prepared On:02 May 2023 Expires On:23 Jun 2023 Currency:USD Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance: The term of the Agreement will commence on the date this document is signed and will continue for 36 months. ORDER TERMS Attachment: 9a1. Order Form Corcoran, MN Order #: Q-271514 Prepared: 02 May 2023 Page 2 of 9 PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. One-Time Fees Solution Billing Frequency Quantity/Unit One-Time Fee Peak - Setup & Configuration Up Front 1 Each $0.00 Peak Online Group Training Upon Delivery 6 Hours $0.00 Government Transparency - Setup & Configuration Up Front 1 Each $0.00 Granicus Encoding Appliance Hardware - SDI (AMAX) (GT)Upon Delivery 1 Each $4,500.00 Granicus Video - Online Training Upon Delivery 6 Hours $0.00 Open Platform - Setup and Configuration Up Front 1 Hours $0.00 Send Agenda (Peak) Set up and Config Up Front 1 Each $0.00 Open Platform - Setup and Configuration Up Front 1 Hours $0.00 Granicus Encoding Appliance Hardware - Setup & Config Upon Delivery 1 Each $875.00 US Shipping Charge C - Large Item Upon Delivery 1 Each $125.00 govDelivery for Integrations Set Up and Config Up Front 1 Each $0.00 SUBTOTAL:$5,500.00 Order Form Corcoran, MN Order #: Q-271514 Prepared: 02 May 2023 Page 3 of 9 New Subscription Fees Solution Period of Performance Billing Frequency Quantity/ Unit Annual Fee Prorated Fee Peak Agenda Management 01 Jun 2023 - 31 May 2026 Annual 1 Each $3,135.00 $9,405.00 Government Transparency Suite 01 Jun 2023 - 31 May 2026 Annual 1 Each $2,439.60 $7,318.80 Open Platform Suite 01 Jun 2023 - 31 May 2026 Annual 1 Each $0.00 $0.00 Send Agenda (Peak)01 Jun 2023 - 31 May 2026 Annual 1 Each $0.00 $0.00 Open Platform Suite 01 Jun 2023 - 31 May 2026 Annual 1 Each $0.00 $0.00 govDelivery for Integrations 01 Jun 2023 - 31 May 2026 Annual 1 Each $0.00 $0.00 Granicus Encoding Appliance Software (GT)01 Jun 2023 - 31 May 2026 Annual 1 Each $1,140.00 $3,420.00 SUBTOTAL:$6,714.60 $20,143.80 Order Form Corcoran, MN Order #: Q-271514 Prepared: 02 May 2023 Page 4 of 9 FUTURE YEAR PRICING Period of PerformanceSolution(s)Year 2 Year 3 Peak Agenda Management $3,291.75 $3,456.34 Government Transparency Suite $2,561.58 $2,689.66 Open Platform Suite $0.00 $0.00 Send Agenda (Peak)$0.00 $0.00 Open Platform Suite $0.00 $0.00 govDelivery for Integrations $0.00 $0.00 Granicus Encoding Appliance Software (GT)$1,197.00 $1,256.85 SUBTOTAL:$7,050.33 $7,402.85 Order Form Corcoran, MN Order #: Q-271514 Prepared: 02 May 2023 Page 5 of 9 PRODUCT DESCRIPTIONS Solution Description Peak Agenda Management Peak Agenda Management is a Software-as-a-Service (SaaS) solution that enables government organizations to simplify the agenda management and minutes recording process of the clerk’s office. Peak Agenda Management allows clerks to streamline the way they compile and produce agendas and record minutes for public meetings and includes: ·Unlimited user accounts ·Unlimited meeting bodies and meeting types ·Access to up to one (1) Peak Agenda Management site Government Transparency Suite Government Transparency are the live in-meeting functions. Streaming of an event, pushing of documents, and indexing of events. Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and index of archives. These are able to be published and accessible through a searchable viewpage. Send Agenda (Peak)Send Agenda is dependent on an active subscription to the relevant govMeetings agenda. Peak - Setup & Configuration Setup and Configuration for Peak Agenda Management includes implementation of: ·Up to one (1) meeting body’s Standard Agenda, Cover Page and Minutes report template ·Up to one (1) public view page portal Peak Online Group Training Online Group Training for Peak Agenda Management allows clients to have up to six (6) users participate in online group sessions with a Granicus trainer and other client users to learn how to use the system. Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and index of archives. These are able to be published and accessible through a searchable viewpage. Order Form Corcoran, MN Order #: Q-271514 Prepared: 02 May 2023 Page 6 of 9 Solution Description Government Transparency - Setup & Configuration Setup and Configuration for Government Transparency Suite includes implementation of: ·Up to one (1) View Page and Player template ·Up to one (1) Live Manager configuration Granicus Encoding Appliance Hardware - SDI (AMAX) (GT) AMAX Encoder with Osprey SDI Card. Used to pass commands and data from LiveManager that include Start/Stop of webcast, indexing, and document display. Also serves to distribute video and captions to be distributed to the CDN or Performance Accelerator. Granicus Video - Online Training Granicus Video - Online Training Open Platform - Setup and Configuration Setup and configuration for Open Platform govDelivery for Integrations Send notification bulletins directly to constituents who subscribe to receive updates directly through Granicus (powered by govDelivery). Receive a monthly metrics report delivered via email to show subscriber growth and engagement activity for the past month of bulletin sends, and grow subscribers through access to the Granicus Advanced Network. Note: govDelivery integrations is dependent on an active subscription to the relevant govMeetings agenda or govAccess CMS solutions. Open Platform - Setup and Configuration Setup and configuration for Open Platform Granicus Encoding Appliance Software (GT) Granicus Encoding Appliance Software (GT) This includes the LiveManager Software solution where webcasts are started/stopped, agendas amended and indexed, votes and attendance recorded, and minutes created. Granicus Encoding Appliance Hardware - Setup & Config Remote configuration and deployment of an encoding appliance. US Shipping Charge C - Large Item US shipping of a large item Order Form Corcoran, MN Order #: Q-271514 Prepared: 02 May 2023 Page 7 of 9 GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION ·Granicus Communications Suite Subscriber Information. o Data provided by the Client and contact information gathered through the Client's own web properties or activities will remain the property of the Client ('Direct Subscriber'), including any and all personally identifiable information (PII). Granicus will not release the data without the express written permission of the Client, unless required by law. o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to operate the Granicus Products and Services (provided that the Client hereby grants to Granicus a perpetual, non-cancelable, worldwide, non-exclusive license to utilize any data, on an anonymous or aggregate basis only, that arises from the use of the Granicus Products by the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the functionality of the Granicus Products and any other legitimate business purpose, including the right to sublicense such data to third parties, subject to all legal restrictions regarding the use and disclosure of such information). ·Data obtained through the Granicus Advanced Network. o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct Subscribers recommendations to subscribe to other Granicus Client's digital communication (the 'Advanced Network'). When a Direct Subscriber signs up through one of the recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the agency it subscribed to through the Advanced Network. o Network Subscribers are available for use while the Client is under an active subscription with Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after termination of its Order, SOW, or Exhibit placed under this agreement. All information related to Network Subscribers must be destroyed by the Client within 15 calendar days of the Order, SOW, or Exhibit placed under this agreement terminating. o Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an opt- in email to Network Subscribers that shall include an explanation of the Client's relationship with Granicus terminating and that the Network Subscribers may visit the Client's website to subscribe to further updates from the Client in the future. Any Network Subscriber that does not opt-in will not be transferred with the subscriber list provided to the Client upon termination. UPDATES TO SHARED SHORT CODES FOR SMS/TEXT MESSAGING (US CLIENTS ONLY): ·Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll-free number within the United States (International numbers not supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where available, for an additional fee. ·Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. Order Form Corcoran, MN Order #: Q-271514 Prepared: 02 May 2023 Page 8 of 9 TERMS & CONDITIONS ·This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. ·If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-271514 dated 02 May 2023 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. ·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Corcoran, MN to provide applicable exemption certificate(s). ·Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. ·Granicus will provide a three (3) year warranty with respect to required hardware. Within the three (3) year warranty period, Granicus shall repair or replace any required hardware provided directly from Granicus that fails to function properly due to normal wear and tear, defective workmanship, or defective materials. Order Form Corcoran, MN Order #: Q-271514 Prepared: 02 May 2023 Page 9 of 9 BILLING INFORMATION Billing Contact:Purchase Order Required? [ ] - No [ ] - Yes Billing Address:PO Number: If PO required Billing Email:Billing Phone: If submitting a Purchase Order, please include the following language: The pricing, terms, and conditions of quote Q-271514 dated 02 May 2023 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. AGREEMENT AND ACCEPTANCE By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Corcoran, MN Signature: \s1\ Name: \n1\ Title: \t1\ Date: \d1\ City Products Tenure Minneapolis Communications and SMS module, Short Term Rental - Host Compliance 21 years Brooklyn Park Communications and SMS module, Video streaming services 14 years Maple Grove Video streaming 14 years Eden Prairie Website, Communication, SMS, Video streaming 15 years Bloomington Peak, Civic Engagement HQ, Communications Core 14 years Edina Novus Agenda, Video Streaming, Engagement HQ 16 years Plymouth Purchased Peak in Q1 2023. Website, Communication Core, Video services 14 years Minnetonka Purchased Peak in Q4 2022. Video streaming, FOIA software, Boards & Commission module, GovQA CRM, Website, Communications, SMS, Engagement HQ 15 years Brooklyn Center Website, Communications, Novus Agenda 14 years St. Louis Park Website, Communications, SMS, Video 15 years Richfield,Communications, GovQA, Novus Agenda 7 years Golden Valley Peak, Video streaming, Communications Core 15 years Hopkins Video streaming 11 years New Hope Video streaming 15 years Crystal Video streaming 15 years Rogers Novus Agenda 5 years Robbinsdale Website, and Video streaming 15 years Osseo Video streaming 15 years Orono Video streaming, looking to also purchase Peak Agenda in May 2023 9 years 408 St. Peter St, Suite 600 THIS IS NOT AN INVOICE Order Form St. Paul, MN 55102 Prepared for Corcoran, MN Order #: Q-284016 Prepared: 25 May 2023 Page 1 of 9 Granicus Proposal for Corcoran, MN ORDER DETAILS Prepared By:Ruth Gonzalez Phone:847-809-5692 Email:ruth.gonzalez@granicus.com Order #:Q-284016 Prepared On:25 May 2023 Expires On:23 Jun 2023 Currency:USD Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance: The term of the Agreement will commence on the date this document is signed and will continue for 120 months. ORDER TERMS Order Form Corcoran, MN Order #: Q-284016 Prepared: 25 May 2023 Page 2 of 9 PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. One-Time Fees Solution Billing Frequency Quantity/Unit One-Time Fee Peak - Setup & Configuration Up Front 1 Each $0.00 Peak Online Group Training Upon Delivery 6 Hours $0.00 Government Transparency - Setup & Configuration Up Front 1 Each $0.00 Granicus Encoding Appliance Hardware - SDI (AMAX) (GT)Upon Delivery 1 Each $4,500.00 Granicus Video - Online Training Upon Delivery 6 Hours $0.00 Open Platform - Setup and Configuration Up Front 1 Hours $0.00 Send Agenda (Peak) Set up and Config Up Front 1 Each $0.00 Open Platform - Setup and Configuration Up Front 1 Hours $0.00 Granicus Encoding Appliance Hardware - Setup & Config Upon Delivery 1 Each $875.00 US Shipping Charge C - Large Item Upon Delivery 1 Each $125.00 govDelivery for Integrations Set Up and Config Up Front 1 Each $0.00 SUBTOTAL:$5,500.00 Order Form Corcoran, MN Order #: Q-284016 Prepared: 25 May 2023 Page 3 of 9 New Subscription Fees Solution Period of Performance Billing Frequency Quantity/ Unit Annual Fee Prorated Fee Peak Agenda Management 01 Jun 2023 - 31 May 2033 Annual 1 Each $3,135.00 $31,350.00 Government Transparency Suite 01 Jun 2023 - 31 May 2033 Annual 1 Each $2,439.60 $24,396.00 Open Platform Suite 01 Jun 2023 - 31 May 2033 Annual 1 Each $0.00 $0.00 Send Agenda (Peak)01 Jun 2023 - 31 May 2033 Annual 1 Each $0.00 $0.00 Open Platform Suite 01 Jun 2023 - 31 May 2033 Annual 1 Each $0.00 $0.00 govDelivery for Integrations 01 Jun 2023 - 31 May 2033 Annual 1 Each $0.00 $0.00 Granicus Encoding Appliance Software (GT)01 Jun 2023 - 31 May 2033 Annual 1 Each $1,140.00 $11,400.00 SUBTOTAL:$6,714.60 $67,146.00 Order Form Corcoran, MN Order #: Q-284016 Prepared: 25 May 2023 Page 4 of 9 FUTURE YEAR PRICING Order Form Corcoran, MN Order #: Q-284016 Prepared: 25 May 2023 Page 5 of 9 PRODUCT DESCRIPTIONS Solution Description Peak Agenda Management Peak Agenda Management is a Software-as-a-Service (SaaS) solution that enables government organizations to simplify the agenda management and minutes recording process of the clerk’s office. Peak Agenda Management allows clerks to streamline the way they compile and produce agendas and record minutes for public meetings and includes: ·Unlimited user accounts ·Unlimited meeting bodies and meeting types ·Access to up to one (1) Peak Agenda Management site Government Transparency Suite Government Transparency are the live in-meeting functions. Streaming of an event, pushing of documents, and indexing of events. Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and index of archives. These are able to be published and accessible through a searchable viewpage. Send Agenda (Peak)Send Agenda is dependent on an active subscription to the relevant govMeetings agenda. Peak - Setup & Configuration Setup and Configuration for Peak Agenda Management includes implementation of: ·Up to one (1) meeting body’s Standard Agenda, Cover Page and Minutes report template ·Up to one (1) public view page portal Peak Online Group Training Online Group Training for Peak Agenda Management allows clients to have up to six (6) users participate in online group sessions with a Granicus trainer and other client users to learn how to use the system. Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and index of archives. These are able to be published and accessible through a searchable viewpage. Order Form Corcoran, MN Order #: Q-284016 Prepared: 25 May 2023 Page 6 of 9 Solution Description Government Transparency - Setup & Configuration Setup and Configuration for Government Transparency Suite includes implementation of: ·Up to one (1) View Page and Player template ·Up to one (1) Live Manager configuration Granicus Encoding Appliance Hardware - SDI (AMAX) (GT) AMAX Encoder with Osprey SDI Card. Used to pass commands and data from LiveManager that include Start/Stop of webcast, indexing, and document display. Also serves to distribute video and captions to be distributed to the CDN or Performance Accelerator. Granicus Video - Online Training Granicus Video - Online Training Open Platform - Setup and Configuration Setup and configuration for Open Platform govDelivery for Integrations Send notification bulletins directly to constituents who subscribe to receive updates directly through Granicus (powered by govDelivery). Receive a monthly metrics report delivered via email to show subscriber growth and engagement activity for the past month of bulletin sends, and grow subscribers through access to the Granicus Advanced Network. Note: govDelivery integrations is dependent on an active subscription to the relevant govMeetings agenda or govAccess CMS solutions. Open Platform - Setup and Configuration Setup and configuration for Open Platform Granicus Encoding Appliance Software (GT) Granicus Encoding Appliance Software (GT) This includes the LiveManager Software solution where webcasts are started/stopped, agendas amended and indexed, votes and attendance recorded, and minutes created. Granicus Encoding Appliance Hardware - Setup & Config Remote configuration and deployment of an encoding appliance. US Shipping Charge C - Large Item US shipping of a large item Order Form Corcoran, MN Order #: Q-284016 Prepared: 25 May 2023 Page 7 of 9 GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION ·Granicus Communications Suite Subscriber Information. o Data provided by the Client and contact information gathered through the Client's own web properties or activities will remain the property of the Client ('Direct Subscriber'), including any and all personally identifiable information (PII). Granicus will not release the data without the express written permission of the Client, unless required by law. o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to operate the Granicus Products and Services (provided that the Client hereby grants to Granicus a perpetual, non-cancelable, worldwide, non-exclusive license to utilize any data, on an anonymous or aggregate basis only, that arises from the use of the Granicus Products by the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the functionality of the Granicus Products and any other legitimate business purpose, including the right to sublicense such data to third parties, subject to all legal restrictions regarding the use and disclosure of such information). ·Data obtained through the Granicus Advanced Network. o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct Subscribers recommendations to subscribe to other Granicus Client's digital communication (the 'Advanced Network'). When a Direct Subscriber signs up through one of the recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the agency it subscribed to through the Advanced Network. o Network Subscribers are available for use while the Client is under an active subscription with Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after termination of its Order, SOW, or Exhibit placed under this agreement. All information related to Network Subscribers must be destroyed by the Client within 15 calendar days of the Order, SOW, or Exhibit placed under this agreement terminating. o Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an opt- in email to Network Subscribers that shall include an explanation of the Client's relationship with Granicus terminating and that the Network Subscribers may visit the Client's website to subscribe to further updates from the Client in the future. Any Network Subscriber that does not opt-in will not be transferred with the subscriber list provided to the Client upon termination. UPDATES TO SHARED SHORT CODES FOR SMS/TEXT MESSAGING (US CLIENTS ONLY): ·Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll-free number within the United States (International numbers not supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where available, for an additional fee. ·Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. Order Form Corcoran, MN Order #: Q-284016 Prepared: 25 May 2023 Page 8 of 9 TERMS & CONDITIONS ·This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. ·If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-284016 dated 25 May 2023 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. ·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Corcoran, MN to provide applicable exemption certificate(s). ·Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. ·Granicus will provide a three (3) year warranty with respect to required hardware. Within the three (3) year warranty period, Granicus shall repair or replace any required hardware provided directly from Granicus that fails to function properly due to normal wear and tear, defective workmanship, or defective materials. Order Form Corcoran, MN Order #: Q-284016 Prepared: 25 May 2023 Page 9 of 9 BILLING INFORMATION Billing Contact:Purchase Order Required? [ ] - No [ ] - Yes Billing Address:PO Number: If PO required Billing Email:Billing Phone: If submitting a Purchase Order, please include the following language: The pricing, terms, and conditions of quote Q-284016 dated 25 May 2023 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. AGREEMENT AND ACCEPTANCE By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Corcoran, MN Signature: \s1\ Name: \n1\ Title: \t1\ Date: \d1\ 408 St. Peter St, Suite 600 THIS IS NOT AN INVOICE Order Form St. Paul, MN 55102 Prepared for Corcoran, MN Order #: Q-285592 Prepared: 02 Jun 2023 Page 1 of 7 Granicus Proposal for Corcoran, MN ORDER DETAILS Prepared By:Stephanie Serbedzija Phone:(224) 284-1107 Email:stephanie.serbedzija@granicus.com Order #:Q-285592 Prepared On:02 Jun 2023 Expires On:21 Jul 2023 Currency:USD Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance: The term of the Agreement will commence on the date this document is signed and will continue for 60 months. The subscription includes the following domain(s) and subdomain(s): ·https://www.corcoranmn.gov/ ORDER TERMS Attachment: 9a2. Order Form Corcoran, MN Order #: Q-285592 Prepared: 02 Jun 2023 Page 2 of 7 PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. One-Time Fees Solution Billing Frequency Quantity/Unit One-Time Fee Granicus Web - Essentials Package Milestones - 40/30/30 1 Each $7,110.00 SUBTOTAL:$7,110.00 New Subscription Fees Solution Billing Frequency Quantity/Unit Annual Fee OpenCities SaaS License Annual 1 Each $5,400.00 SUBTOTAL:$5,400.00 Communications Cloud Tier: for up to 4000 subscribers Order Form Corcoran, MN Order #: Q-285592 Prepared: 02 Jun 2023 Page 3 of 7 FUTURE YEAR PRICING Period of PerformanceSolution(s)Year 2 Year 3 Year 4 Year 5 OpenCities SaaS License $5,670.00 $5,953.50 $6,251.18 $6,563.73 SUBTOTAL:$5,670.00 $5,953.50 $6,251.18 $6,563.73 Order Form Corcoran, MN Order #: Q-285592 Prepared: 02 Jun 2023 Page 4 of 7 PRODUCT DESCRIPTIONS Solution Description Granicus Web - Essentials Package The Essentials package provides a citizen-focused website based on best practices & patterns out-of-the-box using proven pre-configured layouts. This implementation level is recommended for organizations that need a rapid implementation timeline or those with a small implementation team that does not have the capacity to engage in a traditional UX Design process. This package includes: ·Professional Project o Management - Weekly / bi-weekly communication ·One (1) homepage layout from Granicus responsive design library ·One (1) Information Architecture (IA) Package (basic) o Best practices review ·One (1) Content Rationalization Package (basic) o Best practices review, one (1) hour session o Site scrape loaded into AIM framework document ·One (1) Visual Design Package o One (1) homepage design mockup – based on logo + 3 colors o Interior page sample o Mobile version sample o One (1) round of design revisions ·Development/CMS Implementation ·Content Migration - up to fifty (50) pages ·QA & Accessibility Report ·Remote Training - Delivered in three (3) non-consecutive sessions o eight (8) hours total - Up to ten (10) people Order Form Corcoran, MN Order #: Q-285592 Prepared: 02 Jun 2023 Page 5 of 7 Solution Description OpenCities SaaS License The OpenCities platform allows you to launch modern, easy to use websites that evolve to put the needs of your community at the center. The SaaS License includes: ·All OpenCities out of the box functionality (excluding optional/premium modules priced separately) ·Platform setup and full project management ·Managed cloud hosting via Microsoft AzureGov ·Ongoing security updates ·Ongoing product updates and enhancements ·WCAG AA Accessibility maintained perpetually ·99.9% up-time guarantee and 24/7 support for Priority 1 issues (per SLA) ·Comprehensive SLA and Support Ticketing system See subscription agreement for details. Order #: Q-284018 Prepared: 30 May 2023 Page 1 of 7 408 St. Peter St, Suite 600 St. Paul, MN 55102 THIS IS NOT AN INVOICE Order Form Prepared for Corcoran, MN Granicus Proposal for Corcoran, MN ORDER DETAILS Prepared By: Stephanie Serbedzija Phone: Email: Order #: Prepared On: Expires On: (224) 284-1107 stephanie.serbedzija@granicus.com Q-284018 30 May 2023 21 Jul 2023 ORDER TERMS Currency: USD Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance: The term of the Agreement will commence on the date this document is signed and will continue for 120 months. The subscription includes the following domain(s) and subdomain(s): https://www.corcoranmn.gov/ Order Form Corcoran, MN Order #: Q-284018 Prepared: 30 May 2023 Page 2 of 7 for up to 4000 subscribers Communications Cloud Tier: PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. One-Time Fees Solution Billing Frequency Quantity/Unit One-Time Fee Granicus Web - Essentials Package Milestones - 40/30/30 1 Each $7,110.00 SUBTOTAL: $7,110.00 New Subscription Fees Solution Billing Frequency Quantity/Unit Annual Fee OpenCities SaaS License Annual 1 Each $5,400.00 SUBTOTAL: $5,400.00 Order Form Corcoran, MN Order #: Q-284018 Prepared: 30 May 2023 Page 3 of 7 FUTURE YEAR PRICING Period of Performance Solution(s) Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 OpenCities Saas License $5,670.00 $5,953.50 $6,251.18 $6,563.73 $6,563.73 $6,563.73 $6,563.73 $6,563.73 $6,563.73 SUBTOTAL: $5,670.00 $5,953.50 $6,251.18 $6,563.73 $6,563.73 $6,563.73 $6,563.73 $6,563.73 $6,563.73 Order Form Corcoran, MN Order #: Q-284018 Prepared: 30 May 2023 Page 4 of 7 PRODUCT DESCRIPTIONS Solution Description Granicus Web - Essentials Package The Essentials package provides a citizen-focused website based on best practices & patterns out-of-the-box using proven pre-configured layouts. This implementation level is recommended for organizations that need a rapid implementation timeline or those with a small implementation team that does not have the capacity to engage in a traditional UX Design process. This package includes: •Professional Project o Management - Weekly / bi-weekly communication •One (1) homepage layout from Granicus responsive design library •One (1) Information Architecture (IA) Package (basic) o Best practices review •One (1) Content Rationalization Package (basic) o Best practices review, one (1) hour session o Site scrape loaded into AIM framework document •One (1) Visual Design Package o One (1) homepage design mockup – based on logo + 3 colors o Interior page sample o Mobile version sample o One (1) round of design revisions •Development/CMS Implementation •Content Migration - up to fifty (50) pages •QA & Accessibility Report •Remote Training - Delivered in three (3) non-consecutive sessions o eight (8) hours total - Up to ten (10) people Order Form Corcoran, MN Order #: Q-284018 Prepared: 30 May 2023 Page 5 of 7 Solution Description OpenCities SaaS License The OpenCities platform allows you to launch modern, easy to use websites that evolve to put the needs of your community at the center. The SaaS License includes: •All OpenCities out of the box functionality (excluding optional/premium modules priced separately) •Platform setup and full project management •Managed cloud hosting via Microsoft AzureGov •Ongoing security updates •Ongoing product updates and enhancements •WCAG AA Accessibility maintained perpetually •99.9% up-time guarantee and 24/7 support for Priority 1 issues (per SLA) •Comprehensive SLA and Support Ticketing system See subscription agreement for details. Order Form Corcoran, MN Order #: Q-284018 Prepared: 30 May 2023 Page 6 of 7 TERMS & CONDITIONS •This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. •If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-284018 dated 30 May 2023 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. •This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Corcoran, MN to provide applicable exemption certificate(s). •Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. Order Form Corcoran, MN Order #: Q-284018 Prepared: 30 May 2023 Page 7 of 7 BILLING INFORMATION Billing Contact: Purchase Order Required? [ ] - No [ ] - Yes Billing Address: PO Number: If PO required Billing Email: Billing Phone: If submitting a Purchase Order, please include the following language: The pricing, terms, and conditions of quote Q-284018 dated 30 May 2023 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. AGREEMENT AND ACCEPTANCE By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Corcoran, MN Signature: Name: Title: Date: Order Form Corcoran, MN Order #: Q-285592 Prepared: 02 Jun 2023 Page 6 of 7 TERMS & CONDITIONS ·This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. ·If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-285592 dated 02 Jun 2023 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. ·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. 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Council Meeting: June 8, 2023 Prepared By: Jessica Beise and Kevin Mattson Topic: Pedestrian Crossing Policy and Options Action Required: Direction Summary The City has prepared a draft Pedestrian Crossing Policy and two site evaluations for pedestrian crossing as discussed at the March 9, 2023, Council Work Session. Staff would like feedback on the policy. If the site evaluation proposals are supported by Council, direction on the following items is requested: •Should the policy and/or the two site evaluations be provided to the Parks and Trails Commission for their review? •Does Council authorize staff to bring back a funding plan? o Would this be an eligible and desired to be incorporated into the City’s assessment policy? o Should we look into grant opportunities? Financial/Budget The pedestrian crossing implementation costs would be unbudgeted, and Council should provide direction on the funding source. Options 1. Provide staff feedback and direction on the policy and site evaluations. Recommendation Provide staff feedback and direction on the policy and site evaluations. Council Action Provide staff feedback and direction on the policy and site evaluations. Attachments 1. DRAFT Pedestrian Crosswalk Policy 2. Stieg and Elm Crossing Evaluation 3. Gleason Crossing Evaluation City of Corcoran Pedestrian Crossing Policy DRAFT Pedestrian Crossing Policy and Selection Process for Streets within the City of Corcoran, Minnesota May 30, 2023 Prepared for: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Prepared by: Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 Attachment: 9b1. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY CITY OF CORCORAN PEDESTRIAN CROSSING POLICY hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx i Table of Contents 1.0 INTRODUCTION AND PURPOSE ................................................................................. 1 2.0 AUTHORITY .................................................................................................................. 1 3.0 RELEVANT STATUTES ................................................................................................ 1 3.1 SECTION 169.011; SUBD. 20 - CROSSWALK .............................................................. 1 3.2 SECTION 169.011; SUBD. 53 - PEDESTRIAN .............................................................. 1 3.3 SECTION 169.011; SUBD. 68 – ROADWAY .................................................................. 2 3.4 SECTION 169.21 - PEDESTRIAN .................................................................................. 2 3.4.1 Subdivision 1 – Obey traffic-control signals. ................................................... 2 3.4.2 Subdivision 2 – Rights in absence of a signal. ................................................ 2 3.4.3 Subdivision 3 - Crossing between intersections.............................................. 3 4.0 RELEVANT GUIDANCE AND POLICIES ...................................................................... 3 4.1 MNDOT PEDESTRIAN CROSSWALK POLICY DEVELOPMENT GUIDELINES ........... 3 4.2 MINNESOTA’S BEST PRACTICES FOR PEDESTRIAN/BICYCLE SAFETY ................. 3 4.3 BEST PRACTICES FOR TRAFFIC CONTROL AT REGIONAL TRAIL CROSSINGS .................................................................................................................. 4 4.4 MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES ........................ 4 4.5 HENNEPIN COUNTY PEDESTRIAN PLAN ................................................................... 4 4.6 CITY OF ALBERT LEA, MN CROSSWALK POLICY ...................................................... 4 4.7 CITY OF MANKATO, MN CROSSWALK MARKING POLICY ........................................ 4 4.8 CITY OF BLAINE, MN CROSSWALK POLICY ............................................................... 5 5.0 EVALUATION PROCESS .............................................................................................. 5 5.1 IDENTIFYING LOCATIONS ........................................................................................... 5 5.2 MULTIMODAL ASSESSMENT ....................................................................................... 6 5.3 GUIDELINES .................................................................................................................. 6 6.0 CRITERIA FOR IMPLEMENTATION ............................................................................. 7 6.1 MINIMUM TRAFFIC VOLUME ....................................................................................... 7 6.2 PEDESTRIAN VOLUMES .............................................................................................. 7 6.3 TRAFFIC GAPS ............................................................................................................. 7 6.4 CRASH DATA ................................................................................................................ 7 6.5 PEDESTRIAN CROSSING SPACING ............................................................................ 8 6.6 MID-BLOCK PEDESTRIAN CROSSINGS ...................................................................... 8 6.7 PEDESTRIAN CROSSING CONTROL .......................................................................... 8 6.8 TRAFFIC SIGNALS ........................................................................................................ 8 6.9 CENTRAL BUSINESS DISTRICT .................................................................................. 8 6.10 ROUNDABOUTS ........................................................................................................... 8 6.11 NEARBY MULTIMODAL FACILITIES............................................................................. 8 6.12 EXISTING AND FUTURE LAND USE ............................................................................ 9 CITY OF CORCORAN PEDESTRIAN CROSSING POLICY hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx ii 7.0 TREATMENTS ............................................................................................................... 9 7.1 SELECTION MATRIX ..................................................................................................... 9 7.2 PAVEMENT MARKINGS ...............................................................................................11 7.2.1 Crosswalks ................................................................................................... 11 7.2.2 Stop Lines .................................................................................................... 11 7.3 TRAFFIC SIGNING .......................................................................................................12 7.4 TRAFFIC SIGNALS AND BEACONS ............................................................................14 7.4.1 Traffic Signal ................................................................................................ 14 7.4.2 Rectangular Rapid Flashing Beacon ............................................................ 14 7.4.3 Pedestrian Hybrid Beacon ............................................................................ 14 7.5 ROADWAY FEATURES ................................................................................................15 7.5.1 Curb Extensions ........................................................................................... 15 7.5.2 Pedestrian Refuges ...................................................................................... 15 7.6 STREET LIGHTING ......................................................................................................15 8.0 REFERENCES ..............................................................................................................15 CITY OF CORCORAN PEDESTRIAN CROSSING POLICY hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx iii LIST OF TABLES Table 1 – Selection Matrix for Pedestrian Crossing Treatments ................................................10 LIST OF FIGURES Figure 1 – Examples of Crosswalk Markings .............................................................................11 Figure 2 – Example of Stop Lines at Unsignalized Midblock Crosswalks ..................................12 LIST OF APPENDICES APPENDIX A – .................................................................................................................... A CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Introduction and Purpose hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 1 1.0 INTRODUCTION AND PURPOSE The City of Corcoran is a growing community that continues to see urbanized growth along the eastern portions of town. As development continues, one of the challenges the City has identified is the planning and management of interactions between its growing pedestrian facility needs and its roadway network. Corcoran does not currently have a policy in place to address pedestrian crossings. City staff have been managing crossing requests and concerns by residents on a case-by-case basis. The City typically reviews each situation and engages in discussions on what, if any, pedestrian treatments may adequately address concerns. While this approach has been sufficient to handle these requests and concerns to date, it is anticipated that continued growth will result in increasing requests. Following a work session to discuss management strategies going forward, the City Council has requested staff to develop a policy addressing pedestrian crossings to evaluate both resident concerns and future areas of need. 2.0 AUTHORITY The City may consider the installation of marked pedestrian crossing facilities where potential conflicts between vehicular and pedestrian movements and where enhancement of the crossing is determined to be appropriate on local roadways. The crossing facility should be designed in accordance with State Statute and the guidelines contained herein. This policy is based on the administrative implementation of policy and Minnesota State Statute §169, and therefore several provisions govern. This policy is administered under the direction of the Director of Public Works and applies to roadways under the City’s jurisdiction and was reviewed and approved on _______ by City Resolution # __________. 3.0 RELEVANT STATUTES Minnesota State Statute §169 describes several relevant provisions that define terminology related to pedestrian facilities and inform pedestrian and driver responsibilities. 3.1 SECTION 169.011; SUBD. 20 - CROSSWALK “Crosswalk” means (1) that portion of a roadway ordinarily included with the prolongation or connection of the lateral lines of sidewalks at intersections; (2) any portion of a roadway distinctly indicated for pedestrian crossing by lines or other markings on the surface. 3.2 SECTION 169.011; SUBD. 53 - PEDESTRIAN “Pedestrian” means any person afoot or in a wheelchair. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Relevant Statutes hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 2 3.3 SECTION 169.011; SUBD. 68 – ROADWAY “Roadway” means that portion of a highway improved, designed, or ordinarily used for vehicular travel, exclusive of the sidewalk or shoulder. During periods when the commissioner allows the use of dynamic shoulder lanes as defined in subdivision 25, roadway includes that shoulder. In the event a highway includes two or more separate roadways, the term “roadway” as used herein shall refer to any such roadway separately but not to all roadways collectively. 3.4 SECTION 169.21 - PEDESTRIAN 3.4.1 Subdivision 1 – Obey traffic-control signals. “Pedestrians shall be subject to traffic-control signals at intersections as herefore declared in this chapter, but all other places pedestrians shall be accorded the privileges and shall be subject to the restrictions stated in this section and section 169.22. 3.4.2 Subdivision 2 – Rights in absence of a signal. (a) Where traffic-control signals are not in place or in operation, the driver of a vehicle shall stop to yield the right-of-way to a pedestrian crossing the roadway within a marked crosswalk or at an intersection with no marked crosswalk. The driver must remain stopped until the pedestrian has passed the lane in which the vehicle is stopped. No pedestrian shall suddenly leave a curb or other place of safety and walk or run into the path of a vehicle which is so close that it is impossible for the driver to yield. The provision shall not apply under the conditions as otherwise provided in the subdivision. (b) When any vehicle is stopped at a marked crosswalk or at an intersection with no marked crosswalk to permit a pedestrian to cross the roadway, the driver of any other vehicle approaching from the rear shall not overtake and pass the stopped vehicle. (c) It is unlawful for any person to drive a motor vehicle through a column of school children crossing a street or highway or past a member of a school safety patrol or adult crossing guard, while the member of the school safety patrol or adult crossing guard is directing the movement of children across a street or highway and while the school safety patrol member or adult crossingguard is holding an official signal in the stop position. (d) A person who violates this subdivision is guilty of a misdemeanor. A person who violates this subdivision a second or subsequent time within one year of a previous conviction under this subdivision is guilty of a gross misdemeanor. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Relevant Guidance And Policies hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 3 3.4.3 Subdivision 3 - Crossing between intersections. (a) Every pedestrian crossing a roadway at any point other than within a marked crosswalk or at an intersection with no marked crosswalk shall yield the right-of-way to all vehicles upon the roadway. (b) Any pedestrian crossing a roadway at a point where a pedestrian tunnel or overhead pedestrian crossing has been provided shall yield the right-of-way to all vehicles upon the roadway. (c) Between adjacent intersections at which traffic-control signals are in operation pedestrians shall not cross at any place except in a marked crosswalk. (d) Notwithstanding the other provisions of this section every driver of a vehicle shall (1) Exercise due care to avoid colliding with any bicycle or pedestrian upon any roadway and (2) Give an audible signal when necessary and exercise proper precaution upon observing any child or any obviously confused or incapacitated person upon a roadway. 4.0 RELEVANT GUIDANCE AND POLICIES The following guidance and policies from other municipalities in Minnesota were used to help inform the development of this policy. 4.1 MNDOT PEDESTRIAN CROSSWALK POLICY DEVELOPMENT GUIDELINES In May 2020, the Minnesota Department of Transportation (MnDOT) Local Road Research Board (LRRB) developed guidelines to help local agencies develop pedestrian crossing policies. This improves consistency in the methods and approaches local agencies use to address crossings on streets within their jurisdiction. These guidelines address how crossings may be enhanced by countermeasures based on roadway type, vehicle volumes, and posted speed limit. These guidelines also discuss resources developed by various agencies related to pedestrian crossing policy and pedestrian facilities. 4.2 MINNESOTA’S BEST PRACTICES FOR PEDESTRIAN/BICYCLE SAFETY In September 2013, MnDOT published a document to provide a resource to assist agencies in their effort to accommodate pedestrians and bicyclists more safely on their roads and highways. The document discusses available proven, tried, and experimental strategies and provides a description and definition to each in addition to their safety characteristics. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Relevant Guidance And Policies hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 4 4.3 BEST PRACTICES FOR TRAFFIC CONTROL AT REGIONAL TRAIL CROSSINGS In 2009, several Minnesota metro road and trail managing agencies came together to provide clarification on Minnesota State statutes regarding crossing locations and to provide a general set of principles and options to consider when evaluating traffic control configurations at trail crossings. A chart was developed to provide consistency along regional trails for crossing treatments based on roadway type, vehicle ADT, and vehicle speeds. 4.4 MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES The 2023 Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD) contains information on the design and implementation of some pedestrian facilities including crosswalk markings, signage, and signal treatments, however it does not provide complete guidance for what countermeasures should be considered when evaluating specific locations. 4.5 HENNEPIN COUNTY PEDESTRIAN PLAN The Hennepin County Board of Commissioners adopted the Pedestrian Plan in September 2013. The purpose of the plan is to guide the implementation of improved opportunities for walking within Hennepin County, while remaining consistent with adopted policies and improving health outcomes. The plan does not address crossing guidelines but discussed a need to develop guidelines for Leading Pedestrian Intervals (LPI), Rectangular Rapid Flashing Beacons (RRFB), and PHBs across County Roads. 4.6 CITY OF ALBERT LEA, MN CROSSWALK POLICY The City of Albert Lea’s policy, published as part of their policy and procedures manual, establishes the guidelines and considerations for the installation of marked crosswalks. The policy requires an engineering study to determine if the criteria is met for a marked crosswalk. The criteria include minimum vehicle volumes, minimum peak hour pedestrian volumes, inadequate gaps, and distance from other crossings. Once the decision is made to mark a crosswalk, the policy identifies a chart based on AADT, vehicle speeds, and roadway configuration to determine the proper treatment needed. 4.7 CITY OF MANKATO, MN CROSSWALK MARKING POLICY Adopted by the City Council in May 2011, the City of Mankato’s policy outlines a process that can be taken for a citizen to request a marked crosswalk. If a location is to be marked, it requires 20 or more pedestrians within a 2-hour period, in addition to sufficient stopping sight distance. Crosswalks are not allowed on arterial roadways or on streets with a speed limit greater than 30 mph unless the intersection is signalized. The policy also provides a list of locations where conditions may warrant a crosswalk (school routes, parks, trails, etc.). The policy states that in all cases, the City Council will make the final decision. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Evaluation Process hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 5 4.8 CITY OF BLAINE, MN CROSSWALK POLICY In November 2014, the Blaine City Council adopted a policy very similar to the City of Mankato’s policy from 2011. If a location is to be marked it must have over 5 pedestrians per hour during a 10-hour period. Crosswalks are not allowed on arterial roadways or on streets with a speed limit greater than 30 mph unless the intersection is signalized. The policy also provides a list of locations where conditions may warrant a crosswalk (school routes, parks, trails, etc.). The Blaine policy has a process for a citizen to make a request for a crosswalk and states that in all cases, the City Council will make the final decision to mark a crosswalk. 5.0 EVALUATION PROCESS 5.1 IDENTIFYING LOCATIONS Due to the developing and urbanizing nature of Corcoran, identifying the location of needed/future pedestrian crossing treatments is an important first step in identifying potential locations can be achieved in several ways, and may include: · Requests by residents – Current resident requests for crossing enhancements will be documented and evaluated against the procedures outlined in this policy. The City will make the final decision regarding what treatments, if any, are appropriate for the location. · Assessing multimodal city planning documents – The city may examine the multimodal elements of their planning documents including the Parks and Trails Plan within the City of Corcoran 2040 Comprehensive Plan as well as.... The city can then identify locations where designated trails cross roads or where pedestrian generation is expected between trails/parks and nearby residences or commercial areas. The city may evaluate and recommend crossing improvements at locations that are identified in accordance with this policy. · Assessing pedestrian circulation within and around proposed developments – When a new development is proposed, the developer must assess the site for pedestrian access and circulation needs and to determine reasonable routes. Locations external to the site where pedestrian traffic is expected to access the public pedestrian network shall be identified. Based on factors including adjacent land uses or proximity to nearby parks/trails, the city will determine if pedestrians crossing city roadways are possible adjacent to the proposed development. The city will evaluate the potential crossing location in accordance with this policy and make the final decision on treatments required for the development. This process includes scenarios where parcels of a development are divided by a city roadway and pedestrian trips are anticipated to be generated between the parcels. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Evaluation Process hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 6 5.2 MULTIMODAL ASSESSMENT Once a crossing location has been identified, a multimodal assessment shall be performed to determine if criteria are met for a marked pedestrian crossing facility and to determine the appropriate treatments. The level of detail required for the multimodal assessment will vary depending on the location being evaluated. The multimodal assessment may include: 1. Vehicle traffic characteristics such as vehicle speed and traffic volume 2. Roadway geometric characteristics including grades, curvature, roadway width, lane configuration, and medians 3. Pedestrian volume, age, and level of mobility as well as future volume associated with developments 4. Location of adjacent land uses/pedestrian generators and crossing patterns including parks, trails, and recreation areas 5. Designated school walking routes 6. Existing sidewalk network and sidewalk ramps 7. Sight distances and sight obstructions 8. Location of adjacent driveways 9. On-street parking 10. Street lighting 11. Location of drainage structures 12. Distance to nearest protected/marked pedestrian crossing including at traffic signals, stop- controlled intersections, or grade separated facilities 13. Traffic signal progression 14. Vehicle and pedestrian crash history and risk 5.3 GUIDELINES The City shall take into consideration the following general guidelines during the multimodal assessment and when selecting the appropriate crossing facility: 1. Facility selection based on engineering judgement 2. Pedestrian crossings connecting established sidewalks/trails at both ends CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Criteria For Implementation hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 7 3. Inclusion of Americans with Disabilities Act (ADA) accessible ramps at both ends of pedestrian crossing installations 4. Adequate street lighting at crossings 5. Restricted street parking adjacent to pedestrian crossings to allow for adequate sight lines for both drivers and pedestrians 6. Provisions from the MN MUTCD 6.0 CRITERIA FOR IMPLEMENTATION The following criteria should be considered during the evaluation of the identified pedestrian crossing location. It should be noted that the following criteria act as guidance and meeting any of the criteria may warrant consideration of a pedestrian crossing facility. The City will make the final decision of what treatments, if any, are appropriate. 6.1 MINIMUM TRAFFIC VOLUME Pedestrian crossings should generally not be considered for roadways with less than 1,000 vehicles per day unless as part of a school walking route. 6.2 PEDESTRIAN VOLUMES Consideration should be given to pedestrian crossings if there is a minimum of 20 pedestrian crossings during the pedestrian peak hour. A lower pedestrian traffic volume of 15 may be used if the proposed location is part of a school walking route or adjacent to senior housing or assisted living facilities. 6.3 TRAFFIC GAPS Consideration should be given to pedestrian crossings if there is less than one adequate crossing gap in traffic per minute during the peak hour. A crossing gap is measured as the time (in seconds) between vehicles crossing (regardless of direction of travel) the proposed crossing location. An adequate gap is determined by dividing the roadway width (in feet) by a walking rate of 3.5 feet per second (may be slower for a crossing location serving mobility-impaired pedestrians) and adding 3 seconds of perception/reaction time. 6.4 CRASH DATA Consideration should be given to pedestrian crossings if there is a history or risk of pedestrian or vehicle crashes that indicate safety concerns for crossing pedestrians or other non-motorized users. A review of the Minnesota Crash Mapping Analysis Tool (MnCMAT2) should be performed as part of the multimodal assessment to determine if crashes occurred recently at the potential crossing location. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Criteria For Implementation hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 8 6.5 PEDESTRIAN CROSSING SPACING Pedestrian crossings should be spaced a minimum of 300 feet from an adjacent protected or marked crossing. 6.6 MID-BLOCK PEDESTRIAN CROSSINGS The use of mid-block pedestrian crossings is generally discouraged unless engineering judgement determines a specific need for this type of crossing. Installation of new mid-block crossings should include provisions for adequate street lighting, supplemental signage, and parking restrictions as determined to be appropriate. 6.7 PEDESTRIAN CROSSING CONTROL Control for a pedestrian crossing, including signing, pavement marking, traffic signals, flashing beacons, and other warning devices should conform to the MN MUTCD. 6.8 TRAFFIC SIGNALS Marked crosswalks should be installed at signalized intersections in accordance with the traffic signal design, which should also include pedestrian phases and accessible pedestrian signal (APS) push buttons and may feature LPI. 6.9 CENTRAL BUSINESS DISTRICT Pedestrian crossings should be considered in the Central Business District of the City and in areas of concentrated pedestrian activity such as dense housing developments and commercial or mixed-use areas. 6.10 ROUNDABOUTS Marked crosswalks should be installed at roundabouts in accordance with the roundabout engineering design. The roundabout may warrant enhanced crossing facility treatments such as RRFBs depending on the characteristics of the roadway/traffic and the expected level of pedestrian crossing activity. 6.11 NEARBY MULTIMODAL FACILITIES The proximity of a proposed crossing location to other multimodal, non-motorized facilities such as trails, shared-use paths, sidewalks, or bike lanes may increase the potential for crossing activity. The enhanced crossing may provide a benefit to the overall multimodal network in the community and thus may be considered. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Treatments hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 9 6.12 EXISTING AND FUTURE LAND USE The proximity of a proposed crossing location to existing and future land uses that are expected to generate pedestrian trips between each other including residential areas, commercial areas, schools and other community facilities, event centers, and parks and recreation areas may increase the potential for crossing activity. An assessment of adjacent proposed developments, existing zoning, and future land use outlined in the City’s Comprehensive Plan should be considered in the multimodal assessment. 7.0 TREATMENTS Once a decision is made to implement a pedestrian crossing facility at a particular location, the appropriate crossing treatments should be selected based on the characteristics of the roadway being crossed. 7.1 SELECTION MATRIX A selection matrix was developed to help choose the appropriate pedestrian crossing treatment or treatments based on roadway characteristics, including AADT, posted speed limit, and lane configuration. The matrix was developed using treatment selection guidance in Chapter 13 of the MnDOT Traffic Engineering Manual (TEM) and the Federal Highway Administration’s (FHWA) Guide for Improving Pedestrian Safety at Uncontrolled Crossing Locations. Table 1 shows the roadway characteristics and the corresponding recommended treatments. It is important to note that some treatments should always be considered at a crossing but are not mandated or required, and some treatments are dependent on others being implemented concurrently. Also, important to note is the absence of a listed recommended treatment means it is generally not appropriate to implement, however exceptions based on engineering judgement may be considered. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Treatments hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 10 Table 1 – Selection Matrix for Pedestrian Crossing Treatments CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Treatments hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 11 7.2 PAVEMENT MARKINGS Pavement markings shall be placed in accordance with the MN MUTCD. 7.2.1 Crosswalks Marked crosswalks may be considered at locations that are not protected by a stop sign or a traffic signal. Crosswalks should not be used indiscriminately and should be justified by engineering judgement. Crosswalks shall be a minimum of 6 feet and may be the same width as the approach walkway if the walkway is wider than 6 feet. Different crosswalk styles may be used, including (A) transverse, (B) longitudinal bar, and (C) diagonal/zebra as shown in Figure 1. Longitudinal bar crosswalk markings may be used where visibility of the crosswalk is important, such as crossings of multi-lane roadways and roadways with speed limits equal to or greater than 35 mph. Longitudinal bar crosswalks have the added benefit of allowing space for wheel paths, increasing lifespan. The use of decorative materials by themselves does not designate a crosswalk. Crosswalks are legally designated at intersections and no markings are needed. At mid-block crossings, standard crosswalk markings as shown in Figure 1 must be used for legal designation as a crosswalk. In specific areas of town, the crosswalk materials and patterns may be adjusted. Figure 1 – Examples of Crosswalk Markings 7.2.2 Stop Lines Stop lines should be considered on multi-lane roadways in advance of mid-block crossings in conjunction with “Stop Here for Pedestrian” signs (R1-5b or R1-5c) as shown in Figure 2. Parking should be restricted within the zone between the crossing and the stop lines. CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Treatments hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 12 Figure 2 – Example of Stop Lines at Unsignalized Midblock Crosswalks 7.3 TRAFFIC SIGNING Traffic signing shall be installed in accordance with the MN MUTCD. The W11-2 ‘Pedestrian Crossing’ sign shall be used at mid-block crossings and other crossings as indicated by engineering judgement. W11-15 or 15a may also be used if the crossing is designated as a trail. W11-2 W11-15a CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Treatments hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 13 The S1-1 ‘School Crossing’ sign should be used at marked school crossings. When a W11-2, W11-15(a), or S1-1 sign are used, a W16-7p arrow plaque shall also be used. The W11-2, W11-15(a), and S1-1 signs shall also be used as advance warning signs for crossings as established by the MN MUTCD. When used as an advance warning sign, a W16-9p “Ahead” plaque shall also be used. The R1-5b or 5c "Stop Here for Pedestrians" sign shall be used if stop lines are used in advance of a marked crosswalk to indicate where vehicles must stop and wait for pedestrians to cross. S1-1 W16-7p W16-9p R1-5b CITY OF CORCORAN PEDESTRIAN CROSSING POLICY Treatments hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 14 The R1-6a, 6b, or 6c ‘In-Street Pedestrian Crossing’ sign and the R1-9a ‘Overhead Pedestrian Crossing’ sign may be used to remind road users that pedestrians that have entered the crosswalk have the right- of-way. The R1-6(a, b, c) in-street sign may be used as a temporary enhancement for a new crossing and should only be used where there are a high number of pedestrian crossings to avoid overuse. The use shall be in accordance with the MN MUTCD. Other signage and/or enhancements may be considered based on engineering judgement and future revisions to the MN MUTCD. 7.4 TRAFFIC SIGNALS AND BEACONS 7.4.1 Traffic Signal A traffic signal may be installed at an intersection when signal warrants are met in accordance with the MN MUTCD. A traffic signal offers the opportunity for adding marked crosswalks and other pedestrian signal features to create a pedestrian crossing. 7.4.2 Rectangular Rapid Flashing Beacon RRFBs may be used to increase visibility at the crossing and alert vehicles of crossing pedestrians. When used, they shall be pedestrian actuated, only operating when pedestrians are present to avoid complacency by vehicles. RRFBs may also be used for crossings at roundabouts. 7.4.3 Pedestrian Hybrid Beacon PHBs (commonly known as High-intensity Activated Crosswalk or HAWK beacons) may be installed when warrants are met in accordance with the MN MUTCD. PHBs are commonly used at mid-block crossings and can provide protected pedestrian movements for crossings at multi-lane and higher-speed roadways. R1-6a R1-9a CITY OF CORCORAN PEDESTRIAN CROSSING POLICY References hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 15 7.5 ROADWAY FEATURES 7.5.1 Curb Extensions Curb extensions, or bump-outs, may be used to shorten the length of the pedestrian crossing, improve the sight distance for pedestrians, and improve sight distance for vehicles, which reduces exposure and increases visibility of pedestrians. Curb extensions also create a visual effect of narrowed lanes, which may help reduce vehicle speed at the crossing. Curb extensions can be installed at intersections or at mid-block crossings. Parking should be restricted adjacent to the curb extension based on engineering judgement. 7.5.2 Pedestrian Refuges Pedestrian refuges, installed as part of a median, may be used on streets with two-way traffic flow to allow pedestrians to cross one direction of traffic at a time and provide safe refuge in the roadway. The minimum median width for a pedestrian refuge is 6 feet, but the design should be based on the pedestrian demand. 7.6 STREET LIGHTING Street lighting should be considered at all pedestrian crossing locations, based on engineering judgement and according to the City’s street light practices. 8.0 REFERENCES American Association of State Highway Transportation Officials. (2018). A Policy on Geometric Design of Highways and Streets, 7th Edition. Washington, DC: AASHTO Minnesota Department of Transportation. (2022). Enterprise MnDOT Mapping Application (EMMA). St. Paul: MnDOT - https://dotapp9.dot.state.mn.us/emma/ Minnesota Department of Transportation. (2022). Minnesota Crash Mapping Analysis Tool (MnCMAT). St. Paul: MnDOT - http://www.dot.state.mn.us/stateaid/mncmat2.html Minnesota Department of Transportation Office of Traffic, Safety & Technology. (2022). Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). St. Paul: MnDOT Minnesota Department of Transportation. (2022). MnDOT Functional Classifications. St. Paul: MnDOT - https://mndot.maps.arcgis.com/apps/View/index.html?appid=d64dc550380547b1a93e1071d0eaf 8e0 Minnesota Department of Transportation. (2022). Traffic Forecasting & Analysis Traffic Mapping Application. St. Paul: MnDOT - CITY OF CORCORAN PEDESTRIAN CROSSING POLICY References hs u:\193806101\technical\task 500 pedestrian crosswalk policy\pedestrian crosswalk policy\pedestrian crosswalk policy_draft.docx 16 https://mndot.maps.arcgis.com/apps/webappviewer/index.html?id=7b3be07daed84e7fa170a9105 9ce63bb CITY OF CORCORAN PEDESTRIAN CROSSING POLICY A Appendix A – Memo To: Kevin Mattson, PE, PW Director From: Steven Hegland, PE Adam Capets, PE Stantec Consulting Services Inc. File: 193806101 Date: June 1, 2023 Subject: Evaluation of Pedestrian Crossing at Stieg Road and Elm Lane BACKGROUND As the City continues to grow, one of the many challenges will be the planning and management of interaction between the growing pedestrian activity and increasing traffic in the transportation network. With this growth comes many questions, concerns, and requests for pedestrian improvements and pedestrian safety considerations. Safe pedestrian crossings are an integral part of our transportation infrastructure. To be effective and promote safety, pedestrian crossings must be installed after careful consideration and review. One of the locations identified for review and consideration of pedestrian crossing improvements is the intersection of Stieg Road and Elm Lane. The review of this location has been done in accordance with the recently proposed DRAFT ‘City of Corcoran Pedestrian Crossing Policy’, which adheres to accepted guidelines and engineering practice relating to pedestrian crossing improvements. EXISTING CONDITIONS The Stieg Road intersection with Elm Lane is located between County Road 116 and County Road 101 approximately 0.67 miles north of 97th Avenue, shown below. Elm Lane serves two portions of the Bellwether senior community operated by Del Webb with the south leg being a major entrance to the development for most residents. Stieg Road is considered a minor collector with one through lane in each direction, a two-way left turn lane (TWLTL), a 45-mph speed limit, and an existing annual average daily traffic (AADT) of 3,060 (2022). At the intersection with Elm Lane, Stieg Road has right turn lanes in both directions and the TWLTL changes to dedicated left turn lanes. For the portion of Stieg Road being reviewed, the roadway has dedicated through lanes with dedicated right and left turn, so it operates as a traditional two-lane roadway vs a TWLTL. Elm Lane is a two-lane local street, undivided on the north leg and divided on the south leg, with a statutory speed limit of 30 mph. The intersection has two-way minor leg stop-control on the Elm Lane approaches. Marked crosswalks are currently in place for south leg of Elm Lane and west leg of Stieg Road. These allow users to access existing shared use paths and sidewalk for all but the northeast quadrant. Decorative lighting currently exists along the Stieg Road corridor. No additional control or geometric elements are present at the pedestrian crossings. Attachment: 9b2 ANALYSIS The Stieg Road and Elm Lane intersection pedestrian crossings have been reviewed and analyzed using the selection matrix outlined in the proposed DRAFT ‘City of Corcoran Pedestrian Crossing Policy’ and engineering judgement of the site conditions. The selection matrix can be found in Table 1 of the Policy. The policy guidelines state that the proposed crossing should consider appropriate treatment based on engineering judgement, the connection of established sidewalks/trails, Americans with Disabilities (ADA) Act accessible ramps, adequate street lighting, restricting street parking adjacent to crossing, and adhering to Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD) provisions. Since the Elm Lane crossing has protection due to the stop control, no modifications to this crossing are proposed. The following analysis will focus on the Stieg Road crossing only. The AADT on Stieg Road was forecasted to account for the potential future development along the corridor and the eventual paving of Stieg Road west of the development to CR 116. Even with an aggressive growth rate of 5% per year, the 2042 AADT of Stieg Road calculates to 8,120, which falls within the “Less than 9,000 AADT” category of the selection matrix. Since the posted speed limit is 45 mph, it falls within the 40 mph and greater category. To the north of the Stieg Road crossing, there are 29 homes within the Bellwether senior community, these homes are separate from the rest of the development with only the Stieg Road crossing providing a multimodal connection. The Bellwether clubhouse and other residences are connected by a sidewalk to the south. Pedestrian trips crossing Stieg Road are expected, particularly by seniors and their families. RECOMMENDATIONS Using the DRAFT policy’s design matrix and engineering judgement it is recommended that pedestrian enhancements be installed at the existing Stieg Road crossing west of Elm Lane. Based on volume, speed, and lane configuration, a rectangular rapid flashing beacon (RRFB) is advised. This section of roadway is currently striped with dedicated throughs, right and left turn lanes. Based on existing traffic this section could be viewed as either a two lane or three lane without raised median so both scenarios were studied. A Pedestrian Hybrid Beacon was considered for this location, but not advanced based on several considerations. Reasons include the current limited use of the trail as a local crossing, the addition of a regional trail crossing approximately 1,200 feet west of this intersection at the easterly Amberly Entrance, and another future trail crossing being located at County Road 101. However, due to the current limited options for crossing Stieg Road and levels of traffic on this roadway, an intelligent warning system is considered appropriate. As noted previously, crosswalk striping is already present at the intersection. It is recommended that crossing enhancements for this location include installation of a user activated pedestal based RRFB system and advanced warning signage. Due to the open canopy, we would recommend a solar powered system that can be easily installed adjacent to the existing pedestrian landings. The cost of the RRFB system is estimated to be $20,000. Due to the focus on seniors in the Pulte development, the RRFB should be timed to allow seniors with slower walking speeds to cross, assuming a walking speed of 3.0 feet per second. While a pedestrian refuge was considered at this location, it was determined to not be feasible due to the lane configuration of the west leg approach. Since the Elm Lane approach is stop-controlled and sight lines are adequate, no additional crossing treatments to the Elm Lane crosswalk are recommended. Most of the recommended improvements may be placed using existing geometry and do not require additional retrofits. Pending funding, the improvements may be completed independent of reconstruction or resurfacing projects and at any time. Memo To: Kevin Mattson, PE, PW Director From: Steven Hegland, PE Adam Capets, PE Stantec Consulting Services Inc. File: 193806101 Date: June 1, 2023 Subject: Evaluation of Pedestrian Crossing at Gleason Parkway between Carriage Way and Wildflower Trail/Bridle Path BACKGROUND As the City continues to grow, one of the many challenges will be the planning and management of interaction between the growing pedestrian activity and increasing traffic in the transportation network. With this growth comes resident questions, concerns, and requests for pedestrian improvements and pedestrian safety considerations. Safe pedestrian crossings are an integral part of the transportation infrastructure and to be effective and promote safety, pedestrian crossings must be installed after careful consideration and review and resources funded to be maintained by Public Works. One of the locations identified for review and consideration of pedestrian crossing improvements is the mid- block location on Gleason Parkway between Carriage Way and Wildflower Trail/Bridle Path. The review of this location has been done for this initial exercise in alignment with the recently proposed ‘City of Corcoran Pedestrian Crossing Policy (Draft)’, which adheres to accepted guidelines and engineering practice relating to pedestrian crossing improvements. EXISTING CONDITIONS The area reviewed is a portion of Gleason Parkway located approximately 0.33 miles west of Brockton Lane between Carriage Way and Bridle Path, shown below. In this area, the local trail network connects to the sidewalk/trail system along Gleason Parkway between Carriage Way and Bridle Path. The trail system was intended to allow for pedestrians to walk down to either of the intersections to cross before traveling back along Gleason Parkway and utilizing the trail. Wildflower Park is located to the northwest of this area and draws many from the community along the trail system. Ravinia Amenity Center is located to the southeast is heavily utilized by the community and can also be accessed using the trails. Gleason Parkway serves as the primary collector through the Ravinia Development. Roadway characteristics in the study area include a two-lane undivided parkway street section, a 30-mph speed limit, and an existing annual average daily traffic (AADT) of 2,639 (2022). The adjacent intersections with Carriage Way and Wildflower Trail/Bridle Path have two-way stop-control on the minor street approaches. There are no existing marked crosswalks along the section or at the intersections, however both adjacent intersections have pedestrian ramps which connect shared use paths and sidewalks in all quadrants with lighting in the form of decorative lamp posts. No additional control or geometric elements are present at the intersections. Attachment: 9b3. ANALYSIS The Gleason Parkway pedestrian crossing has been reviewed and analyzed using the selection matrix outlined in the Draft ‘City of Corcoran Pedestrian Crossing Policy’. The selection matrix can be found in Table 1 of the Policy. The policy guidelines state that the proposed crossing should consider appropriate treatment based on engineering judgement, the connection of established sidewalks/trails, Americans with Disabilities (ADA) Act accessible ramps, adequate street lighting, restricting street parking adjacent to crossings, and adhering to Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD) provisions. Due to low traffic volumes and existing stop control present for Carriage Way and Wildflower Trail/Bridle Path, the analysis will focus on Gleason Parkway. The AADT on Gleason Parkway was forecasted to account for the potential future development along the corridor and the connection of Gleason Parkway to Pinto Drive (CR 116) west of the development. Even with an aggressive growth rate of 5% per year, the 2042 AADT of Gleason Parkway calculates to 7,000, which falls within the “Less than 9,000 AADT” category of the selection matrix. Since the posted speed limit of Gleason Parkway is 30 mph, the crossing falls within the 30 mph and lower category. There are three potential locations to install pedestrian crossings – Carriage Way, Wildflower Trail/Bridle Path, and mid-block on Gleason Parkway between the intersections. At Carriage Way, the clubhouse for the Lennar portion of the Ravinia development is south of the intersection and residences are to the north. At Wildflower Trail/Bridle Path, the playground for the Lennar portion of the development is north of the intersection and residences are to the south. At either of the intersection locations, pedestrian trips crossing Gleason Parkway are expected. Between the intersections are offset shared-use paths that run between parcels, 325 feet east of Wildflower Trail on the north side and 420 feet west of Carriage Way on the south side. Considering the origin/destination and purpose of potential pedestrian trips between the north and south portions of the development, most crossings are expected to take place at the intersections, consisting of trips destined for the clubhouse and playground. These trips may benefit from pedestrian crossing enhancements at the intersections. The only trips that could benefit from a mid-block crossing are recreational trips between the offset trails, which are expected to be lower than clubhouse and playground trips. The alternate route for these recreational trips consists of a 325-foot detour each way to the Wildflower Trail/Bridle Path intersection, which assuming a 3.5 feet per second walking speed amounts to 186 seconds of detour, or just over 3 minutes. Wildflower Trail RECOMMENDATIONS It is recommended that enhanced pedestrian crossings are installed at each intersection across Gleason Parkway, on the west leg at Carriage Way and on the east leg at Wildflower Trail/Bridle Path. Based on volume, speed, and lane configuration, high visibility crosswalk markings, pedestrian crossing signs, and advanced pedestrian crossing signage are recommended for both intersections. The total estimated cost to install the signage and crosswalk markings are, totaling $8,000. These costs assume that all work will be subcontracted. Public Works staff often has the ability to assist with signage installation and would be able to perform the signage portion of the work at a lower cost (estimated at $6,000). In addition to the signage addition, we would recommend installing landscaping or a pedestrian feature (bench) at the intersection of the offset trails and Gleason Parkway. By creating this visual barrier to dissuade pedestrians from walking directly across the roadway at the mid-block it will help reinforce that they should travel down to one of the adjacent intersections. The cost of the landscaping is estimated to be $1,000 or less if installed by Public Works. Due to priority of the higher anticipated volume of crossing pedestrian trips at the adjacent intersections, a mid-block crossing on Gleason Parkway is not recommended. Since the recommended improvements may be placed using existing geometry and do not require additional retrofits, their installation may be done immediately, pending funding. STAFF REPORT Agenda Item: 9c. Council Meeting: June 22, 2023 Prepared By: Jessica Beise Topic: Employee Recruitment and Retention Subcommittees Action Required: Approval Summary At the January 12, 2023 Work Session on Police Recruitment and Retention, Council provided some direction to review retention options for other departments. On January 26, 2023 the Council directed staff work review options for the recruitment and retention for the Public Works Department. As each department varies in size, duties and needs, staff recognizes the needs for recruitment may be different for each department. Staff is working with each department to discuss possibilities for recruitment and retention ideas and creating a survey. Staff is seeking one or two Councilmembers to work with staff host a Public Works Recruitment and Retention Subcommittee and separately seeking one or two Councilmembers to serve on an Administration Recruitment and Retention Subcommittee. The goal of the subcommittees would to be to review potential ideas and include funds in the 2024 budget for recruitment and retention. Financial/Budget N/A Options 1. Designate one or two members to serve on a Public Works Recruitment and Retention Subcommittee; designate one or two members to serve on an Administration Recruitment and Retention Subcommittee. 2. Decline to designate one or two member Public Works Recruitment and Retention Subcommittee; designate one or members to serve on an Administration Recruitment and Retention Subcommittee. Recommendation Designate one or two members to serve on a Public Works Recruitment and Retention Subcommittee; designate one or two members to serve on an Administration Recruitment and Retention Subcommittee. Council Action 3. Consider a motion to designate one or two members to serve on a Public Works Recruitment and Retention Subcommittee; designate one or two members to serve on an Administration Recruitment and Retention Subcommittee. Attachments N/A STAFF REPORT Agenda Item: 10a. Council Meeting: June 8, 2023 Prepared By: Jessica Christensen Buck Topic: City Park – Memorial Conversation Action Required: Approval Summary In March of this year, the Espeseth/Wacker family reached out to staff regarding City Park, the impact that the playground has had on their family, and a recent loss that they have experienced. In memory of their 3-year-old daughter, the family and friends were looking for a way to give back to a place so meaningful to them that could have a unique and special impact. The Espeseth/Wacker family live right outside of the City of Corcoran border, but frequently visit City Park, or what their family calls the “dinosaur playground”. The family has 3 daughters – a 7-year-old, 5-year-old, and a 3-year-old. In February, the family unexpectedly lost their 3-year-old daughter, Bri, to strep throat. During the grieving process, the family began exploring options that would allow their daughter’s legacy to live on as she brought such joy to the people in her life. When the Espeseth/Wacker family reached out, they wanted to connect with the City of Corcoran to determine if a donation to City Park would be an option to honor their daughter’s legacy. The Parks and Trails Commission heard the request from the family at the May 18, 2023, meeting and motioned for City Council to approve working with the family on a memorial aspect. Currently, there is not a policy in place for this unique situation, but staff and the family have been exploring options such as naming the playground, memorial signage, requesting certain playground amenities (such as a dinosaur), etc. Councilmembers are requested to provide ideas or feedback on the options presented above, or any additional thoughts on honoring Bri as the City Park Remaster project moves forward. Additionally, staff is looking for feedback on a potential recognition/memorial policy for donations as it relates to City projects. During the Parks and Trails Commission meeting, Commissioners felt this donation should be handled as a “one-off” as it is a unique circumstance but updating the recognition/memorial program was something they would like to see done for future. Financial/Budget With the family’s personal and professional connections, they are anticipating anywhere from $20,000 to $150,000 that they would donate to the playground portion of the City Park Remaster project. Additionally, they believe their network of people would be willing to assist in building the playground if a community build is the chosen route. Council Action 1. Authorize staff to proceed working with the family regarding a donation as a one-off and update the recognition/memorial program. 2. Authorize staff to proceed working with the family regarding a donation as a one-off, but do not update the recognition/memorial program. 3. Decline staff work with the family regarding the donation. Attachments 1. Presentation CITY PARK – MEMORIAL CONVERSATION Attachment: 10a. •Jason Espeseth (dad) & Becky Wacker (mom) •Brianna Espeseth (3-year-old) •Continuation of Bri’s legacy through donation and build assistance •No current policy exists Brianna Espeseth February 2nd, 2020 – February 25th, 2023 “The Dinosaur Playground” Purpose Statement: To bring joy to other families in the community by improving the park’s playground, passing along Bri’s spirit of playful kindness, giving and caring. Family Donation Resources: •Financial donation of $100k+ •Labor Donation 40-50+ days Family Request: •Acceptance of donation resources to go towards enhancing the playground for children in the community. •Remembrance of Bri and her “spirit of giving and caring” with Plaque/Signage. •Opportunity to provide feedback in line with City process for designing playground. STAFF REPORT Agenda Item: 10b. Council Meeting: June 8, 2023 Prepared By: Jessica Beise and Maggie Ung Topic: 2024 Budget Priorities Action Required: Direction Summary Staff will soon begin drafting the 2024 budget. In advance of doing so, it is requested to receive priorities from the City Council. Direction is requested specifically on the following items: • Overall budget target • One of the Council goals set at the beginning of the year was to ensure that the budget increase was equal to inflation and population growth. Staff would like to know if there are other budget targets that should be expected. • Services provided • Due to the significant growth, managing basic services can be a challenge. Staff would like to understand whether additional service expectations are expected. • Other priorities • Staff would like to understand if additional priorities exist for the Council that should be incorporated into the first draft of the budget. Financial/Budget Direction from the Council will be used to create the first draft of the 2024 budget. Staff will present the draft budget with anticipated tax impacts at work sessions in July and August. Options 1. Provide staff direction on 2024 budget expectations. Recommendation Provide staff direction on 2024 budget expectations. Council Action Provide staff direction on 2024 budget expectations. Attachments N/A STAFF REPORT Agenda Item: 10c. Council Meeting: June 8, 2023 Prepared By: Jessica Beise Topic: Call for Work Sessions Action Required: Schedule Work Sessions Summary As the City prepares its 2024 budget, staff recommend hosting work sessions on July 27th and August 24th to view and discuss the proposed budget. Financial/Budget N/A Options 1. Schedule work sessions on July 27 and August 24 at 5:30 pm. 2. Schedule work sessions for a different day and time. 3. Decline to schedule work sessions on the topics. Recommendation Schedule work sessions on July 27 and August 24 at 5:30 pm. Council A ction Mayor to call work sessions on July 27 and August 24 at 5:30 pm. Attachments None STAFF REPORT Agenda Item: 10d. Council Meeting: June 8, 2023 Prepared By: Jessica Beise and Maggie Ung Topic: Streetlighting Policy and Ordinance Discussion Action Required: Direction Summary As the City continues to close out developments, the City will be responsible for taking on street lighting and the associated costs. Staff are preparing to bring forward a Streetlighting Policy to better outline when and where streetlights go. In addition to the policy, an ordinance will need to be enacted to allow for fees to be collected for a streetlighting fund and to allow the City to assess for unpaid fees. Key Policy Questions: • What parcels should be charged a streetlighting fee? • Should the City continue paying for streetlights at collector roads including rural portions of the community? • Should we have a process for existing neighborhoods to request additional streetlights? Financial/Budget The City will need to start collecting streetlighting fees, which will be evaluated as part of the ordinance and policy discussion. At this time staff is anticipated to be able to complete the analysis and budgeted attorney fees will be utilized in reviewing the final policy and ordinance. Options 1. Provide staff direction. Recommendation Provide staff direction. Council Acti on Provide staff direction. Attachments 1. Sample Streetlighting Policy SAMPLE STREET LIGHTING POLICY Subd. 1. Purpose The installation of streetlights provides a safer environment for traffic and pedestrians. The City has established this policy to define its street lighting program. Subd. 2. Policy Statement The City Shall adopt and utilize the following standard policy for the installation, maintenance, and funding of street lighting. It is important to establish a consistent, equitable approach, relating to the method of selecting the locations for streetlights, to insure fair and reasonable treatment for property owners. Street lighting in all areas of the City shall follow the requirements detailed below. Subd. 3. Standard Street Lights A.Streetlight designStreetlights shall conform to the City lighting standards in Section1060.040 of the Zoning Ordinance.B.Procedure. The City will install streetlights at locations that conform tothe following qualifying conditions: •The location is at the intersection of two streets, or •The location is at the end of a cul-de-sac, or •The distance between existing streetlights is greater than 600 feet,or •The location is on a severe curve, either vertically or horizontally,or •The location is at a dedicated pedestrian crosswalk.Mid-block lights are desirable and should be considered for placement if the spacing between existing lights is greater than 300 feet. If the conditions above are met, a property owner may circulate a petition in the neighborhood to determine if the light is desired (particularly by those property owners directly adjacent to the proposed light). If there is a 100% consensus of the property owners within 150 feet of the proposed light, the City will work with the electric utility company to install the light. Attachment: 10d1. Subd. 4 Enhanced Street Lights When the location, design, or number of requested lights does not meet the “Standard Street Light” conditions, property owners may request that the City undertake an “Enhanced Street Lighting” project. C. Streetlight design Streetlights shall conform to the City lighting standards in Section 1060.040 of the Zoning Ordinance. A. Procedure When a request for an “Enhanced Street Lighting” project is received, City Staff will work with property owners to determine the boundaries of the project. Requests for street lighting can be initiated through a petition process that includes signatures representing at least 60% of the property in the project area. B. Funding The additional costs of an “Enhanced Street Lighting” project shall be assessed to the benefiting property owners according to City Assessment Policy. All properties within 150 feet of street frontage of each light shall be considered for assessment. City staff shall determine the number and locations of the lights that could have been installed under the “Standard Street Light” section of this policy. The maintenance cost for these lights will be deducted from the overall project cost. A summary of the assessable cost shall be as follows: Cost of installation of enhanced streetlights plus Cost of Operation, Maintenance (pro-rated for 25 years) plus Administrative costs minus “Standard Street Light” maintenance cost (if applicable) = total assessable cost. Subd. 5 Development Street Lights A. Streetlight Design. Streetlights shall conform to the City lighting standards in Section 1060.040 of the Zoning Ordinance. B. Procedure a. The developer shall submit a street lighting plan for review and approval from the City Engineer. b. In new residential subdivisions and commercial areas, the developer shall pay the Operation and Maintenance costs to the electric utility company until the City accepts the street lighting system. c. Acceptance of the new streetlights must be requested in writing by the developer, along with a certification from the electric utility company that it was installed according to their specifications. C. Funding a. The costs for installation, operation, and maintenance of streetlights in developments will be paid for by the developer according to the provisions set forth in this Policy. b. The operation and maintenance costs for an “enhanced streetlight” project in new developments shall be paid for by the new development in perpetuity. These costs shall be determined and included in the Development Contract. The costs shall either be paid up front by the developer or assessed to the property owners. The total cost shall be the “enhanced” operation and maintenance cost minus the City’s basic contribution. The City’s basic contribution shall be determined based on the procedure outlined in section 32.21 subd. 3.b. STAFF REPORT Agenda Item 13a. Council Meeting: June 8, 2023 Prepared By: Jessica Beise Topic: Hackamore Road Improvement Agreements Action Required: Direction Summary The Council may meet in closed session to discuss offers or counteroffers for the purchase or sale of certain real or personal property interests, related to the Hackamore Road Improvement Project if warranted. Following the closed session, the Council may consider and approve certain project-related agreements and a Joint Powers Agreement for the Hackamore Road Improvement Project. Financial/Budget The financial impact will be better understood following the closed session. Options Consider agreements as presented. Recommendation Consider agreements as presented. Council Action Consider agreements as presented. Attachments None. City of Corcoran 2023 City Council Schedule Agenda Item: 14. Below is a tentative schedule for City Council meetings. The items and schedule are subject to change. June 22, 2023 • Progess Report – 2023 Goals and Measurables • Planning Project Update • Public Hearing and Draft Rental Ordinance • Development Superitendent Job Description • Seasonal Maintenance Worker Job Description • Reclemite Paving/Seal Coating • Zoning Ordinance Amendment for non-conformities (city file 23-011) • Rental Ordinance and Property Maintenance Code adoption (city file 22-046) o Hearing and Adoption • Leuer Sketch Plan (city file 23-013) • JPA – Records Management July 13, 2023 • Mid-Year Code Enforcement – Add November Report Next • Draft 2024 Budget • Financial Performance Report • 2022 Audit (Tentative) • Adult Use Cannabis Regulation • Years of Service Recongition – Reserve Officer Kieffer (40 Years) July 27, 2023 Work Session (Tentative) • Draft 2024 Budget July 27, 2023 • Planning Project Update • Organics Recycling Requirements • Red Barn Pet Retreat CPA, RZ, PP, CUP and SP (city file 23-008) • Hope Site EAW – Notice of Decision (city file 22-074) • Heidecker Garage CUP/IUP (city file 23-009) • Park Signs Plan August 10, 2023 • Draft 2024-25 CIP and Pre Orders August 24, 2023 Work Session (Tentative) • Draft 2024 Budget August 24, 2023 • Planning Project Update • Paula Steelman – Years of Service Recognition (15 Years) Page 2 of 2 September 12, 2023 – Annual Charter Commission Meeting • 4 Year Mayoral Term (Staff) • Voter Information Information (Staff) • Terms and Appointments (Staff) • Stagger Commission Terms (Guenthner) • Ward Information (Tucker) • Joint Council Meeting (Staff) September 14, 2023 • Preliminary Budget and Levy • Fund Creation – Internal Revenue Account – Recruitment and Retention • Levy Insert September 28, 2023 • Progess Report – 2023 Goals and Measurables • Planning Project Update October 12, 2023 • October 26, 2023 • Planning Project Update • Robbie Kottke - Years of Service Recognition (5 Years) Additional Future Meetings