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2023-04-13 Council Agenda Packet
Corcoran City Council Agenda April 13, 2023 - 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Commission Representatives* 5. Open Forum – Public Comment Opportunity 6. Presentations/Recognitions a. Commissioner Anderson* 7. Consent Agenda a. 2022-07-14 Draft Council Minutes* b. 2022-07-28 Draft Council and Work Session Minutes* c. Financial Claims* d. Delegated Contract Process Agreement - MNDOT* e. Mandatory Utility Connections – Chapter 51 Ordinance Amendment* f. NE Water Supply Infrastructure Improvements – Grant Assistance Proposal* g. Resolution 2023-23 NW Area Jaycees Tree Donation* h. Resolution 2023-24 Accept Truck Safety Donations* i. Resolution 2023-25 NW Trails Resolution of Support* j. Schedule Work Session – April 27 – Firearms Ordinance* k. Trail Haven Bridge Replacement – Pay Request 1* l. Watershed Letter of Support* m. Gmach ADU Conditional Use Permit* 8. Planning Business – Public Comment Opportunity a. Corcoran Meat Locker* b. PUD Ordinance Amendment Discussion* 9. Unfinished Business – Public Comment Opportunity a. 2023A Bond Sale* b. 2022-2023 Capital Improvement Plan Purchases & Admendments* c. City Center Drive and 79th Place Street Improvements* d. City Administrator Performance Evaluation* 10. New Business – Public Comment Opportunity a. Ravinia Development Surety Request* b. Hunters Ridge Street Improvements - Feasibility Report Proposal* c. Public Works Job Descriptions and Hiring Authorization* 11. Staff Reports a. Hackamore Road Improvements – Bid Update b. Cropland Bid Results April 7, 2023* 12. Closed Sessions a. Hackamore Road Improvements and Purchase of Property 13. 2023 City Council Schedule* 14. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 824 3748 2717 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/82437482717 visit http://www.zoom.us and enter Meeting ID: 824 3748 2717 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide www.corcoranmn.gov * STAFF REPORT Agenda Item: 4. Summary The advisory commission representatives for the April 13, 2023, Council meeting are as follows: • Planning Commission: Tom Anderson • Parks and Trails Commission: Mark Lanterman Financial/Budget N/A Council Action N/A Attachments N/A Council Meeting: April 13, 2023 Prepared By: Topic: Action Required Informational Commissioner Kevin Anderson •Serving District 7 since 2021. •20 Years experience in Information Technology •Volunteers at Church, Schools, Scouts and others. •Chair of Public Works Committee •Vice Chair of Human Services, Serves on Audit,Hennepin History Museum, Metropolitan Emergency Services Board, Mosquito Control Executive Committee,Transportation Advisory Board, Active Living Hennepin,AMC Transportation and Infrastructure Policy Committee 2022 District 7 Highlights Broadband Expansion Hennepin County 610 completion Hennepin County Community Outreach & County Community Programs Hennepin County Veterans Work Hennepin County Mental Health Roundtables Hennepin County Youth Sports Grant •2022/23 Facility grant recipients •City of Loretto, $49,500 at Loretto Athletic Complex and Recreation Park •City of Corcoran for $300,000 at City Park •Maple Grove Parks and Recreation for $300,000 at Lakeview Knolls •2022 Playground grant recipients •City of Dayton: $50,000 at Hayden Hills Park •Westonka Public Schools ISD 277: $25,000 at Hilltop Primary School •Maple Grove Parks and Recreation: $50,000 at Gleason Fields Athletic Complex Hennepin County Corcoran & Hennepin County Hennepin County 2023 Hennepin County Budget Overview Hennepin County Questions? 1 CITY OF CORCORAN City Council Minutes July 14, 2022 – 7:00 pm The Corcoran City Council met on July 14, 2022, in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Bottema, Councilor Nichols, and Councilor Vehrenkamp were present. City Administrator Beise, City Clerk Friedrich, Planner McKeown, and Public Works Director Mattson were present. 1. Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Beise noted item 6b, Watershed Presentation by Commissioner Guenthner will be rescheduled to future meeting, an addition of item 10a, Discussion of Draft Resolution Supporting Broadband Grant with additional documents from providers, and the addition of a closed session to discuss a medical/health data, item 12. MOTION: made by Nichols, seconded by Vehrenkamp to approve the agenda as modified. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) 4. Commission Representatives Mayor McKee noted Planning Commissioner Shoulak and Parks and Trails Commissioner Friedrich were present via electronic means. 5. Open Forum (Public Comment Opportunity) Mayor McKee invited residents to communicate in-person or telephonically during Open Forum for items not included on the agenda. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment opportunity. 6. Presentations/Recognitions a. Planning Commission Recognition – Dean Jacobs Mayor McKee read a resolution recognizing Planning Commissioner Jacobs for his 13 years of service. Council thanked Commissioner Jacobs for his community service contributions. b. Watershed presentation by Commissioner Guenthner was scheduled to future Council meeting. 7. Consent Agenda a. Financial Claims b. Resolution 2022-81 Approving Tobacco Licenses c. Resolution 2022-82 Approving Charitable Gambling Permit – St. Thomas Church d. Resolution 2022-83 Establishing Absentee Ballot Board e. Planning Commission Resignation and Vacancy f. Draft Response to Medina Comprehensive Plan Amendment for Cates Ranch Industrial g. Pay Request 1 – CR 10 and Walnut Lane Turn Lane Improvements h. Pay Request 2 – Municipal Well #1 Council requested item 7g., be pulled for discussion and comment. MOTION: made by McKee, seconded by Bottema to approve agenda items 7a-f, and 7h, as presented. 2 Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) Council noted concern of wetland area, west of Walnut Lane regarding item 7g, and the turn lane improvements. Public Works Director Mattson responded to the question and noted the wetland concern would conclude with the Rush Creek Reserve second addition as the paving of turn lanes is completed. MOTION: made by Vehrenkamp, seconded by Bottema to approve agenda item 7g., as presented. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) 8. Planning Business (Public Comment Opportunity) Mayor McKee invited residents to communicate in-person or telephonically during the public comment opportunity for Planning Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment opportunity. a. Concept Plan – Lee Open Space and Preservation Sketch Plan Planner Davis presented the open space and preservation sketch plan. Planner Davis noted the plan includes 12 residential lots and 45 acres of preserved farmland with two of the existing home sites frontages on Oakdale Drive and 10 new lots accessible with the extension of Heather Lane. Planner Davis noted the plan includes two outlets to be used as a tree farm towards the southwest. Planner Davis reviewed an existing structure on a four-acre parcel would serve as the residence and operational base for the applicant. Planner Davis noted the applicant wishes to retain all the existing structures as they currently exist which includes two residences and 9-10 accessory structures. Planner Davis reviewed staff concerns regarding the two residences on the parcel, sacrificing building rights if one of the residences is not removed. City Administrator Beise reviewed a possible PUD regarding setbacks, limitations on wetlands, and floodplains. City Administrator Beise noted community well sites within the concept sketch, and additional buffering requirements on the Oakdale lots. Council and staff discussed individual wells for each home, noting community or shared septic and well system would require a PUD per code. Staff noted long-term maintenance issues with community septic systems. Council was not in favor of utilizing one building right for two residential homesteads. Council and staff reviewed accessory building sizes, square footage, and what would be allowed under code. Council noted advantages of a PUD, noting City value in an on-road trail in the area on the long-range plan, and an off-road trail easement when the property converts in the future. Council discussed creation of a trail easement with one-year annual lease to farm and continue to use it until such a time as the property develops. Council noted keeping existing neighborhoods in mind regarding buffering. Mark Lee, applicant, noted intent of property purchase was to grow trees, plant trees, and have tillable ground for their tree growing business and noted all the buildings are currently in use either for trees or storing equipment. Council inquired if applicant is using the home itself. Mr. Lee noted the two homes on the property, noted one was completely remodeled into a new home, and is currently lived in by his son. The second home is an older home, likely one of the oldest in the city and is in disrepair but would be a unique structure if it was remodeled. Council and applicant discussed open space requirements with developments. Council reviewed options for having the second home removed, accessory building size calculations, homeowner association and open space definition according to current code. 9. Unfinished Business Mayor McKee invited residents to communicate in-person or telephonically during the public comment opportunity for Unfinished Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment period. a. Administrative Department Reorganization – Phase 2 City Administrator Beise reviewed the reorganization includes a slight change from the original communications/public works administrative assistant, and instead planning for a public works administrative assistant and a part-time communications assistant. City Administrator Beise noted the 2023 budget can accommodate the change. MOTION: made by Bottema, seconded by Vehrenkamp to approve the Administrative Department Reorganization – Phase 2, incorporating a full-time public works administrative assistant, and a part-time 3 communications assistant. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) b. Ordinance Priority Discussion City Administrator Beise outlined the proposed numerous ordinance changes and additions and detailed a priority list of staff recommendations to move forward with an amendment for fences and lots with multiple frontages, creation of a rental ordinance, and PUD ordinance objectives and standards. Council noted including a manure ordinance on the schedule at some point and include standards similar in neighboring communities. Council and staff discussed hiring staff or utilizing current staff for code enforcement with the rental ordinance. Council consensus directed staff to focus on staff recommendations for ordinance priorities for 2023. c. Schedule Work Sessions Council discussed work sessions on July 28 for PUD ordinance discussion, and August 11 for the draft budget review, at 5:30 pm. Mayor McKee called work sessions for July 28, and August 11, at 5:30 pm. 10. New Business Mayor McKee invited residents to communicate in-person or telephonically during the public comment opportunity for New Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment period. a. Broadband Project Discussion City Administrator Beise outlined an overview of broadband discussions with procurement of a grant in August 2021. City Administrator Beise reviewed the two different broadband grants. City Administrator Beise reviewed the grant with Comcast is $3.7 million dollar project, and noted funding through Comcast at 65%, the state at 30%, and the city/county contribution of 5% and proposed use of ARPA Federal funds to support the city contribution. City Administrator Beise noted the broadband project would service approximately 493 homes in Corcoran. City Administrator Beise presented a map with notations where there is a significant portion of homes within the City that do not currently have broadband service. MOTION: made by McKee, seconded by Vehrenkamp to approve Resolution 2022-85 Support for Funding the City of Corcoran Broadband Expansion Project, and direct staff to proceed with partnering with Comcast for the State aid grand application, partnering with Hennepin County for additional grant funding, and authorizing the expenditure of up to $110,000 of the American Rescue Plan. Voting Aye: McKee, Nichols, and Vehrenkamp Nay: Bottema (Motion carried 3:1) 11. Staff Reports 12. Closed Session – Medica/Health Data “The City Council is going into closed to discuss non-public health and medical data which must be discussed in a closed session per Minn. Stat. § 13D.05 subd. 2(a)(3 and 4)”. Mayor McKee recessed the Council meeting at 8:45 pm on July 14, 2022. Mayor McKee reconvened the Council meeting at 8:55 pm on July 14, 2022. “In the closed session the city council discussed non-public health and medical data which must be discussed in a closed session per Minn. Stat. § 13D.05 subd. 2(a)(3 and 4); staff was provided direction”. MOTION: made by McKee, seconded by Nichols to accept a Motion, and approve the notice of separation. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) 13. 2022 City Council Schedule Council received schedule. 13. Adjournment MOTION: made by McKee, seconded by Bottema to adjourn. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) Meeting adjourned at 9:03 pm on July 14, 2022. 4 Michelle Friedrich – Deputy Clerk STAFF REPORT Agenda Item: 7b. Council Meeting: April 13, 2023 Prepared By: Michelle Friedrich Topic: Draft Council Work Session Minutes –July 28, 2022 Draft Council Minutes – July 28, 2022 Action Required: Informational Summary: Draft Minutes for the Council Work Session and draft Minutes for the Council Meeting for July 28, 2022, will be provided separately to Councilmembers via email and will be placed in the City Hall Agenda Packet and on the website when available. The anticipated date is Tuesday, April 11, 2023. CITY OF CORCORAN 1 City Council Work Session Minutes July 28, 2022 – 5:30 pm The Corcoran City Council met on July 28, 2022, in Corcoran, Minnesota. The City Council work session meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Nichols, and Councilor Vehrenkamp were present. Councilor Bottema arrived at 5:33 pm. Councilor Schultz was excused. City Administrator Beise, Deputy Clerk Friedrich, and Planner Davis were present. 1.Call to Order / Roll Call Mayor McKee called the work session to order at 5:30 pm. 2.Planned Unit Development Mayor McKee opened up discussion on planned unit developments within the City of Corcoran and invited Planning Commission Chair Lanterman to offer comment and discussion. Planning Commission Chair Lanterman opined on current PUD considerations and processes benefitting the developer only, and requested Council to carefully analyze true mechanisms that quantify the benefit(s) received for the community through PUD flexibility. Commission Chair Lanterman expressed concern regarding smaller lot sizes with larger garage doors, smaller setbacks, and acceptance of similar future developer requests. Planner Davis outlined the talking points regarding PUDs, including benefits of PUDs, and discussion questions for Council review. Council discussed preservation of natural resources as enhancements, and existing preservation items already included within code. Council discussed lower-density credits, potential of a tree preservation ordinance, and standard code compliance standards. Council discussed credit or points for additional benefits or enhancements. Council noted code and simplifying to eliminate unwanted social engineering outcomes in future neighborhoods. Council discussed higher standards regarding PUD approval, requiring a two-thirds or four-fifths vote. Council discussed value items including the downtown environment and importance of preservation areas. Council reviewed residential types and noted inclusion of appropriate types of housing within low density residential areas. Council noted possibility of separate standards for industrial and commercial PUDs. Council reviewed mixed residential zones and types of residential development within this zoning designation. Council reviewed shortcoming perspective of applicants regarding mixture of multiple items as an inherit advantage. Council reviewed the intent of the PUD ordinance is to provide a more efficient use of land than would otherwise be provided within standard code. Council noted a higher degree of flexibility possibilities regarding mixed use in the downtown area. Council and staff reviewed approval and rejection of PUDs and Council’s legislative authority regarding PUDs. Council and staff discussed process of sketch plans, review by the Planning Commission an advisory board, and Council as policymakers. Council and staff discussed including the Planning Commission Chair at Council meetings where sketch plans are presented for continuity of information. Council and staff discussed a point system benefits and incentives regarding PUD processes. Council and staff discussed implementation of a PUD process by December 2023. Council and staff reviewed aspects of a PUD point system in all zoning districts. 3.Unscheduled Items No unscheduled business was heard. 4.Adjournment MOTION: made by Nichols, seconded by Bottema to adjourn. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) Meeting adjourned at 6:53 pm. ________________________________ Michelle Friedrich – Deputy Clerk Agenda Item: 7b1. 1 CITY OF CORCORAN City Council Minutes July 28, 2022 – 7:00 pm The Corcoran City Council met on July 28, 2022, in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Bottema, Councilor Nichols, and Councilor Vehrenkamp were present. Councilor Schultz was excused. City Administrator Beise, Deputy Clerk Friedrich, Planner McKeown, and Public Works Director Mattson were present. 1.Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval City Administrator Beise noted addition of Presentation item 6b, Commissioner Kevin Anderson’s Office, an addition of item 7d, documentation related to a job description, and the addition of 7e, Administrative Staffing Planning, and a minor change to 7b, temporary liquor license for St. Thomas Church, and a clerical error on item 8c, related to the redline version of the PUD for Ravinia 13 addition along with changes to the encroachment agreement, and the addition of item 10, authorization for a job offer to the preferred candidate for the administrative assistant position. Council requested item 6b., not be added to the agenda. MOTION: made by Bottema, seconded by Vehrenkamp to approve the agenda as modified, but reschedule the added Presentation item 6b to a future Council meeting. Voting Aye: Bottema, Vehrenkamp Nay: McKee, Nichols (Motion ties 2:2) MOTION: made by McKee, seconded by Nichols to approve the agenda as modified, including the added Presentation item 6b. Voting Aye: McKee, Nichols Nay: Bottema, Vehrenkamp (Motion ties 2:2) MOTION: made by Bottema, seconded by Vehrenkamp to authorize staff to reschedule item 6b with Commissioner Anderson. Council noted there has only been about 5 minutes to digest the presentation information just submitted to Council, and the public has not had a chance to review the presentation. Council noted presentations with representatives are a wonderful opportunity for Council to have a back- and-forth dialogue with the representative, and without an opportunity to adequately review the presentation, a robust conversation cannot occur. Council noted a preference for viewing presentations the week prior to Council meeting. Voting Aye: McKee, Bottema, and Vehrenkamp Nay: Abstain: Nichols (Motion carries: 3:0:1) MOTION: made by McKee, seconded by Bottema to approve the agenda as modified, but authorize staff to reschedule the added Presentation item 6b to a future Council meeting. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carries: 4:0) 4.Commission Representatives Mayor McKee noted Planning Commissioner Van Den Einde and Parks and Trails Commissioner Wyffels were present via electronic means. 5.Open Forum (Public Comment Opportunity) Agenda Item: 7b2. 2 Mayor McKee invited residents to communicate in-person or telephonically during Open Forum for items not included on the agenda. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment opportunity. 6. Presentations/Recognitions a. Watershed presentation by Commissioner Guenthner Commissioner Guenthner reviewed the watershed budget, required planning, stream monitoring partners to maintain monitoring stations on creeks and Rivers, project review, escrow transition fee process changes. Commissioner Guenthner reviewed all funding for grants, and conduit funding for projects within the watershed. Commissioner Guenthner reviewed the draft reserve policy of approximately a year and half of operating expenses, proposed 2023 member assessments, with Corcoran approximately 28 percent of geographical area of watershed area with out of balance funding compared with surrounding cities in budget share dollars. Commissioner Guenthner reviewed the capital improvement budget of a $219,000 with residents bearing 7.5 percent of that increase . Commissioner Guenthner reviewed the first of three funding mechanisms, with CIP projects (25% funding of project value), with applicant funding 75 percent. Commissioner Guenthner noted private landowner may benefit from improvements to watershed funding up to $50,000 dollars for best management practices improvement and noted the Legacy clean water act funding through WBIF for south fork Rush Creek request for funding support. Commissioner Guenthner noted coordinating projects with Hennepin County could possibly generate funding up to $100,000 regarding grants supporting specific watershed projects. Council thank Commissioner Guenthner for his presentation and time. 7. Consent Agenda a. Financial Claims b. Resolution 2022-90 Approving Temporary Liquor License c. Masters Services Contract d. Added: Administrative Services Director Job Description e. Added: Administrative Staff Planning Phase 2a. MOTION: made by Nichols, seconded by Vehrenkamp to approve agenda items 7a-e, as presented. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) 8. Planning Business (Public Comment Opportunity) Mayor McKee invited residents to communicate in-person or telephonically during the public comment opportunity for Planning Business items 8b, and 8c. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment opportunity. a. PUBLIC HEARING. Blair Brown Easement Vacation Planner Davis presented the vacation easement located at 22640 Oakdale Drive. Mayor McKee opened the Public Meeting for 8a Blair Brown Easement Vacation. Mayor McKee invited residents to communicate in-person or telephonically during the Public Hearing for Planning Business item 8a. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment opportunity. MOTION: made by Nichols, seconded by Vehrenkamp to close the Public Hearing. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carries: 4:0) MOTION: made by Bottema, seconded by Nichols approving Resolution 2022-89 Vacation of a Drainage and Utility Easement at 22640 Oakdale Drive (PID 05-119-23-13-0008) (City File 22-032). Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carries: 4:0) b. Tavera 4th Addition PUD and Final Plat City Planner Lindahl reviewed the applicant request for 80 single family homes, 42 twin homes, with 11 outlots. City Planner Lindahl reviewed the trail discussion from preliminary approval requirements, parking lot with 6-8 lots, and the discussion by the Parks and Trails Committee regarding existing trails, trail 3 crossing at mid-block crossing on future street. City Planner Lindahl reviewed the final plat. Council and staff discussed accessory structure materials, trash can receptables within parks, architectural standards within PUD. Paul Tabone, Lennar Homes, addressed Council regarding dirt stockpiles, watershed approvals, and size of grading project within phase 3. Council addressed in construction with tyvec wrap and when siding would be completed. MOTION: made by Bottema, seconded by Vehrenkamp to approve as amended, striking number 8., Resolution 2022-86 Final Planned Unit Development (PUD) Plan for “Tavera 4th Addition” for Lennar (PID 35-119-23-12-0003 and 35-119-23-11-0002) (City File 22-028) Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carries: 4:0) MOTION: made by Bottema, seconded by Vehrenkamp to approve as amended, Resolution 2022-87Final Plat and Development Contract for “Tavera 4th Addition” for Lennar (PID 35-119-23-12-0003 and 35-119-23-11-0002) (City File 22-028) Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carries: 4:0) Council and staff revisited Work Session question on PUDs and 10-acre parcels. 4/5 vote discussion. c. Tabor Fence PUD Amendment City Planner Lindahl reviewed discussions to date regarding fencing to be installed along lot line on 6795 Black Oak Lane, retaining wall along lot line, public right of way, drainage and utility easement, and encroachment issue. Planner Davis noted it is not a permanent structure. Council discussed difference between prior fence requests and current request. MOTION: made by Bottema, seconded by Nichols to approve Resolution 2022-88 Planned Unit Development (PUD) Plan Amendment for “Ravinia 13th Addition” for US Home, LLC (PID 36-119-23-21- 0012) (City File 2022-37) Voting Aye: McKee, Nichols, and Vehrenkamp Nay: Bottema (Motion carries: 3-1) 9. Unfinished Business Mayor McKee invited residents to communicate in-person or telephonically during the public comment opportunity for Unfinished Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment period. a. Request for Additional Funding for the City Park Remaster Planning City Administrator Beise noted the funding amount of $,7500 to update plans and budget for Stantec to revise plans and move forward with submitting a grant application. Council noted expanding scope of review, limited staff, and the number of parks needing design work, and monetary value of current Park Dedication Fund. Council noted upcoming boardwalk design, Tavera park design, and Bellwether park design. Council noted review of significant unspent balance and utilizing funds expeditiously to prevent further loss of value in fund. City Administrator Beise noted progress regarding current park projects and utilization of funds. Council inquired on current Park Dedication Funds and if funds required are enough for future needs. Council noted housing start decrease of approximately 26 percent and for Council to be aware regarding budgeting. MOTION: made by Bottema, seconded by Nichols, to approve funding request for City Remaster Planning in the amount of $7,500. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carries: 4:0) 10. New Business Mayor McKee invited residents to communicate in-person or telephonically during the public comment opportunity for New Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment period. 4 a. EDA Meeting Mayor McKee called an EDA meeting on August 11, at 5:15 pm. b. Job Offer Administrative Assistant MOTION: made by Bottema, seconded by Vehrenkamp to approve administrative assistant offer of employment. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carries: 4:0) 11. Staff Reports a. Active Planning Applications Staff reviewed upcoming planning items for the fall. b. 2022 Action Step Update City Administrator Beise reviewed progress of goals of action steps, and code updates. 12. 2022 City Council Schedule Council received schedule. 13. Adjournment MOTION: made by McKee, seconded by Bottema to adjourn. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) Meeting adjourned at 8:23 pm on July 28, 2022. Michelle Friedrich – Deputy Clerk CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 1/9Page: 04/06/2023 01:48 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 03/24/2023 - 04/13/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 33593 33593285.02 04/13/2310435732.2CREDIT ADJUSTMENTACME TOOLS12/20/22100-43100-50210 285.02 Total For Check 33593 Check 33594 33594854.73 04/13/2314228FIREARM TRAINING AWARDSALTA03/27/23204-42100-50210 854.73 Total For Check 33594 Check 33595 3359538.00 04/13/2310247063KIT PUMP SHAFT ASPEN EQUIPMENT COMPANY03/14/23100-43100-50220 38.00 Total For Check 33595 Check 33596 3359640.07 04/13/232302050UNLEADED 87BEAUDRY OIL COMPANY03/14/23100-41900-50212 335961,763.26 04/13/232302050UNLEADED 87BEAUDRY OIL COMPANY03/14/23100-42100-50212 33596200.38 04/13/232302050UNLEADED 87BEAUDRY OIL COMPANY03/14/23100-43100-50212 335961,793.74 04/13/232302049ULS2 DYED KODIAK WINTER B5BEAUDRY OIL COMPANY03/14/23100-43100-50212 33596532.16 04/13/232297609ULS DYED KODIAK PLUSBEAUDRY OIL COMPANY03/08/23100-43100-50212 4,329.61 Total For Check 33596 Check 33597 33597950.00 04/13/2304062023EXPENSE REIMBURSEMENTJESSICA BEISE04/06/23100-00000-21710 3359771.53 04/13/2304062023EXPENSE REIMBURSEMENTJESSICA BEISE04/06/23100-41320-50331 1,021.53 Total For Check 33597 Check 33598 335984,323.50 04/13/23B337157CONSTRUCTION MATERIALS TESTING - TBRAUN INTERTEC CORP03/29/23408-48009-50303 4,323.50 Total For Check 33598 Check 33599 335991,500.00 04/13/2303212023WELLNESS TRAVEL REIMBURSEMENT RYAN BURNS03/21/23100-41900-50430 1,500.00 Total For Check 33599 Check 33600 3360072.50 04/13/233528LEGAL SERVICES CARSON, CLELLAND & SCHREDER03/31/23100-00000-22205 33600355.25 04/13/233528LEGAL SERVICES CARSON, CLELLAND & SCHREDER03/31/23100-00000-22205-056 33600362.50 04/13/233528LEGAL SERVICES CARSON, CLELLAND & SCHREDER03/31/23100-00000-22205-058 336004,298.41 04/13/233528LEGAL SERVICES CARSON, CLELLAND & SCHREDER03/31/23100-41600-50300 336003,750.20 04/13/233528LEGAL SERVICES CARSON, CLELLAND & SCHREDER03/31/23100-42100-50304 33600500.00 04/13/233528LEGAL SERVICES CARSON, CLELLAND & SCHREDER03/31/23408-48010-50300 33600355.25 04/13/233528LEGAL SERVICES CARSON, CLELLAND & SCHREDER03/31/23601-49400-50304 9,694.11 Total For Check 33600 Check 33601 336011,284.57 04/13/239884559-7 03-23PUBLIC WORKS GAS BILL 02/28/23 - 0CENTERPOINT ENERGY 04/03/23100-43100-50380 1,284.57 Total For Check 33601 Check 33602 336029.66 04/13/2303262023EXPENSE REIMBURSEMENTCHRISTENSEN BUCK, JESSICA03/26/23100-41900-50210 9.66 Total For Check 33602 Check 33603 33603133.06 04/13/234150134960CITY HALL MATSCINTAS - 47003/22/23100-41900-50210 3360355.12 04/13/234150135074LG BATH TOWEL BLUECINTAS - 47003/22/23100-42100-50400 3360316.20 04/13/234150852473LG BATH TOWEL BLUECINTAS - 47003/29/23100-42100-50400 3360387.81 04/13/234150134981CRT BLUE/CABINETCINTAS - 47003/22/23100-43100-50400 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 2/9Page: 04/06/2023 01:48 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 03/24/2023 - 04/13/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 33603 3360355.12 04/13/234150852467LG BATH TOWEL BLUECINTAS - 47003/29/23100-43100-50400 33603132.52 04/13/234150852401CRT BLUE/CABINETCINTAS - 47003/29/23100-43100-50400 3360318.20 04/13/234150852433GRAY MICROFIBER WIPESCINTAS - 47003/29/23100-43100-50400 3360318.20 04/13/234149483178GRAY MICROFIBER WIPECINTAS - 47003/15/23100-43100-50400 3360355.12 04/13/234149483236LG BATH TOWEL BLUECINTAS - 47003/15/23100-43100-50400 33603132.52 04/13/234149483265CRT BLUE/CABINET/SHOPTOWELS - REDCINTAS - 47003/15/23100-43100-50400 33603194.17 04/13/234143828652.1UNIFORMSCINTAS - 47001/18/23100-43100-50417 33603194.17 04/13/234150135134UNIFORMSCINTAS - 47003/22/23100-43100-50417 33603194.17 04/13/234150852431UNIFORMSCINTAS - 47003/29/23100-43100-50417 33603194.17 04/13/234149483392UNIFORMSCINTAS - 47003/15/23100-43100-50417 1,480.55 Total For Check 33603 Check 33604 33604100.00 04/13/2303202023WC CLAIM SETTLEMENTCOLE, STEVE03/20/23100-42100-50140 100.00 Total For Check 33604 Check 33605 336053,857.00 04/13/23346791THUNDERBOLTS & DOCKING STATIONS/LECOMPUTER INTEGRATION TECH03/15/23100-41920-50210 336051,025.00 04/13/23347125YEALINK MP54 IP PHONE (4)COMPUTER INTEGRATION TECH03/28/23100-41920-50210 336052,221.44 04/13/2334709212MO SUB RNWL ADOBE ACROBAT STANDACOMPUTER INTEGRATION TECH03/24/23100-41920-50210 33605853.00 04/13/23346792FORTINET FORTICARE BUNDLE - EXTENDCOMPUTER INTEGRATION TECH03/15/23100-41920-50300 336051,622.00 04/13/23345853MONTHLY BILLING FOR MARCH 2023COMPUTER INTEGRATION TECH03/15/23100-41920-50300 33605885.00 04/13/23346172MONTHLY BILLING FOR APRIL 2023 (SICOMPUTER INTEGRATION TECH03/15/23100-41920-50300 336054,416.50 04/13/23346364AGREEMENT MANAGED SERVICES APRIL 2COMPUTER INTEGRATION TECH03/15/23100-41920-50300 336051,386.00 04/13/23346889IT SUPPORT SERVICESCOMPUTER INTEGRATION TECH03/21/23100-41920-50300 16,265.94 Total For Check 33605 Check 33606 3360686.00 04/13/23100X07660108OFFICE WATER CULLIGAN BOTTLED WATER03/31/23100-41900-50210 86.00 Total For Check 33606 Check 33607 3360748.00 04/13/230298633-IN3 BTN STATIONCUSTOM DOOR SALES INC03/31/23100-43100-50223 48.00 Total For Check 33607 Check 33608 33608101.24 04/13/23CORC-0002PD TECH SERVICEDELETEME BY ABINE INC03/31/23100-42100-50300 101.24 Total For Check 33608 Check 33609 3360963.32 04/13/23940144ORDINANCE NO. 2023-480ECM PUBLISHERS INC03/30/23100-41900-50350 33609103.11 04/13/23940142ORDINANCE NO. 2023-479 (CITY FILE ECM PUBLISHERS INC03/30/23100-41900-50350 33609130.60 04/13/23940143COUNTY RD 10 & BROCKTON LN TURNECM PUBLISHERS INC03/30/23100-41900-50350 3360959.57 04/13/23938994APRIL 6 PH CITY ORDINANCE AMENDMENECM PUBLISHERS INC03/23/23100-41900-50350 3360975.20 04/13/23938993ONE YEAR RENTAL CROPLAND PARCEL BIECM PUBLISHERS INC03/23/23100-41900-50350 3360943.54 04/13/23938992MARCH 2 PH GMACH CUPECM PUBLISHERS INC03/23/23100-41900-50350 475.34 Total For Check 33609 Check 33610 336102,100.00 04/13/23280841FYE2022 GASB 75 VALUATIONGALLAGHER BENEFIT SERVICES I03/20/23100-41500-50300 2,100.00 Total For Check 33610 Check 33611 33611868.07 04/13/23112211CONSTRUCTION HOURS SIGNSGOPHER SIGN COMPANY03/23/23100-41900-50210 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 3/9Page: 04/06/2023 01:48 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 03/24/2023 - 04/13/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 33611 868.07 Total For Check 33611 Check 33612 3361243.20 04/13/233030316MARCH 2023 - SUPPORT SERVICESGOPHER STATE ONE CALL03/31/23601-49400-50380 3361243.20 04/13/233030316MARCH 2023 - SUPPORT SERVICESGOPHER STATE ONE CALL03/31/23602-49450-50380 86.40 Total For Check 33612 Check 33613 3361338.01 04/13/239645985434EAR PLUGS, CORDEDGRAINGER03/20/23100-45200-50210 38.01 Total For Check 33613 Check 33614 33614114.35 04/13/231000203364JAIL CHARGES HENN CO SHERIFF02/28/23100-42100-50305 114.35 Total For Check 33614 Check 33615 3361585.00 04/13/23003401042300MARCH 2023 PD CAR WASH HOLIDAY COMPANIES04/01/23100-42100-50403 85.00 Total For Check 33615 Check 33616 33616311.88 04/13/2379483CENTRAL STATION ALARM MONITORING (INTEGRATED PROTECTION SYSTEM04/01/23100-41900-50210 311.88 Total For Check 33616 Check 33617 3361713.10 04/13/2304042023EXPENSE REIMBURSEMENTKATHY HUGHES04/04/23100-41320-50331 33617150.00 04/13/2304042023EXPENSE REIMBURSEMENTKATHY HUGHES04/04/23100-41900-50321 163.10 Total For Check 33617 Check 33618 33618791.90 04/13/2303272023RETURNED DONATION KEMMETMUELLER PHOTOGRAPHY03/27/23100-00000-36230 791.90 Total For Check 33618 Check 33619 3361979.00 04/13/2334194BP22-0026, CORCORAN FARMS BP RZ PP LANDFORM PROFESSIONAL SERVIC03/28/23100-00000-22205 33619194.00 04/13/2334195BP22-0015, WALCOTT GLEN FP AND FPULANDFORM PROFESSIONAL SERVIC03/28/23100-00000-22205 336191,710.50 04/13/2334208BP23-0005, KARINIEMI WICHT SKETCH LANDFORM PROFESSIONAL SERVIC03/28/23100-00000-22205 33619213.25 04/13/2334208.1BP23-0009; KARINIEMI WICHT SKETCH LANDFORM PROFESSIONAL SERVIC03/28/23100-00000-22205 3361979.00 04/13/2334209BP23-0003, CHASTEK SKETCH PLAN (CILANDFORM PROFESSIONAL SERVIC03/28/23100-00000-22205 33619646.50 04/13/2334193BP22-0041; TOWER AP (CITY FILE 22-LANDFORM PROFESSIONAL SERVIC04/03/23100-00000-22205 33619118.50 04/13/2334087BP22-0050, RED BARN PET RETREAT COLANDFORM PROFESSIONAL SERVIC03/22/23100-00000-22205 33619237.00 04/13/2334089BP22-0049, HOPE CONCEPT PLAN (CITY LANDFORM PROFESSIONAL SERVIC03/22/23100-00000-22205 33619103.25 04/13/2334077BASS LAKE CROSSING 2ND FP, FINAL PLANDFORM PROFESSIONAL SERVIC02/07/23100-00000-22205-009 33619316.00 04/13/2334081COOK LAKE HIGHLANDS FP AND FPUD (CLANDFORM PROFESSIONAL SERVIC02/07/23100-00000-22205-017 33619215.50 04/13/2334188COOK LAKE HIGHLANDS FP AND FPUD (CLANDFORM PROFESSIONAL SERVIC03/17/23100-00000-22205-017 336191,745.00 04/13/2334207COOK LAKE PUD AMENDMENT CONCEPT (CLANDFORM PROFESSIONAL SERVIC03/20/23100-00000-22205-017 33619269.00 04/13/2334083D&D SERVICE CUP SP AND VAR (CITY FLANDFORM PROFESSIONAL SERVIC02/07/23100-00000-22205-024 3361988.00 04/13/2334082TAVERA 3RD ADDITION FP AND FPUD (CLANDFORM PROFESSIONAL SERVIC02/07/23100-00000-22205-056 3361997.00 04/13/2334090TAVERA 5TH FP AND FPUD (CITY FILE LANDFORM PROFESSIONAL SERVIC02/07/23100-00000-22205-056 3361939.50 04/13/2334189TAVERA 3RD ADDITION FP AND FPUD (CLANDFORM PROFESSIONAL SERVIC03/17/23100-00000-22205-056 33619440.00 04/13/2334192TAVERA 5TH FP AND FPUD (CITY FILE LANDFORM PROFESSIONAL SERVIC03/17/23100-00000-22205-056 33619361.00 04/13/2334197TAVERA 4TH FPUD AND FP (CITY FIE 2LANDFORM PROFESSIONAL SERVIC03/17/23100-00000-22205-056 3361972.75 04/13/2334079RAVINIA 12TH FINAL PLAT AND FINAL LANDFORM PROFESSIONAL SERVIC02/07/23100-00000-22205-058 3361997.00 04/13/2334185RAVINIA 4TH ADDITION FINAL PUD AND LANDFORM PROFESSIONAL SERVIC03/17/23100-00000-22205-060 3361948.50 04/13/2334184RAVINIA 6TH ADDITION FINAL PUD AND LANDFORM PROFESSIONAL SERVIC03/17/23100-00000-22205-061 3361948.50 04/13/2334186RAVINIA 8TH FP AND PUD FINAL PLAN LANDFORM PROFESSIONAL SERVIC03/17/23100-00000-22205-063 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 4/9Page: 04/06/2023 01:48 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 03/24/2023 - 04/13/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 33619 3361939.50 04/13/2334085NAPA CUP AND SP (CITY FILE 21-004)LANDFORM PROFESSIONAL SERVIC02/07/23100-00000-22205-075 33619352.00 04/13/2334080NELSON TRUCKING CUP, SP, VAR (CITY LANDFORM PROFESSIONAL SERVIC02/07/23100-00000-22205-076 3361939.50 04/13/2334078BELLWETHER 3RD FP (CITY FILE 19-01LANDFORM PROFESSIONAL SERVIC02/07/23100-00000-22205-087 33619358.25 04/13/2334187ENCORE FINAL PUD AND FP (CITY FILE LANDFORM PROFESSIONAL SERVIC03/17/23100-00000-22205-087 3361997.00 04/13/2334190AMBERLEY & BELLWETHER 6TH FP AND FLANDFORM PROFESSIONAL SERVIC03/17/23100-00000-22205-087 3361979.00 04/13/2334084SCHERBER CUP AND SP (CITY FILE 21-LANDFORM PROFESSIONAL SERVIC02/07/23100-00000-22205-110 33619394.25 04/13/2334191SCHERBER CUP AND SP (CITY FILE 21-LANDFORM PROFESSIONAL SERVIC03/17/23100-00000-22205-110 3361979.00 04/13/2334199GARAGES TOO FP (CITY FILE 22-015)LANDFORM PROFESSIONAL SERVIC03/17/23100-00000-22205-111 33619233.50 04/13/2334200WESTSIDE TIRE VAR, SP AND IUP (CITLANDFORM PROFESSIONAL SERVIC03/17/23100-00000-22205-127 33619959.00 04/13/2334196BUFFER YARD ORDINANCE AMENDMENT (CLANDFORM PROFESSIONAL SERVIC03/17/23100-41910-50300 336195,747.25 04/13/2334205CITY BUSINESSLANDFORM PROFESSIONAL SERVIC03/20/23100-41910-50300 336192,401.25 04/13/2334206CODE ENFORCEMENTLANDFORM PROFESSIONAL SERVIC03/20/23100-42401-50300 3361939.50 04/13/2334091CITY WATERTOWER PP FP SP VAR (CITY LANDFORM PROFESSIONAL SERVIC02/07/23601-00000-16500 18,037.75 Total For Check 33619 Check 33620 336201,250.00 04/13/23913FEE ERROR PERMIT #P22-0846 (6582 BLENNAR FAMILY BUILDERS03/24/23100-42400-50300 1,250.00 Total For Check 33620 Check 33621 3362112,351.05 04/13/2315422018 FORD REPAIR (VIN: 6593) - SQULORETTO AUTO BODY03/07/23100-42100-50403 12,351.05 Total For Check 33621 Check 33622 3362258,386.64 04/13/232-23522ND QTR 2023 FIRE PROTECTIONLORETTO FIRE DEPARTMENT03/23/23100-42200-50300 58,386.64 Total For Check 33622 Check 33623 33623170,636.00 04/13/23033120231ST QTR 2023 MAPLE GROVE WATER CONCITY OF MAPLE GROVE03/31/23601-00000-20800 170,636.00 Total For Check 33623 Check 33624 33624120.00 04/13/232147CHECK INMARIE RIDGEWAY LICSW, LLC03/31/23100-41400-50300 120.00 Total For Check 33624 Check 33625 33625251.60 04/13/23230315COLD PATCH MARTIN MARIETTA MATERIALS03/15/23100-43121-50224 251.60 Total For Check 33625 Check 33626 3362675.26 04/13/2314164FEBREZE/LYSOL/FLEX TAPE/NOZZLE MENARDS MAPLE GROVE03/22/23100-42100-50220 33626159.99 04/13/2314124TOOL SET - 176 PIECE MENARDS MAPLE GROVE03/21/23100-43100-50210 3362614,947.00 04/13/23130098' TABLE AND FOLDING CHAIRSMENARDS MAPLE GROVE02/28/23208-41900-50430 15,182.25 Total For Check 33626 Check 33627 3362729.17 04/13/2304012023APRIL 2023 DENTAL INSURANCEMETLIFE04/01/23100-00000-20205 3362796.28 04/13/2304012023APRIL 2023 DENTAL INSURANCEMETLIFE04/01/23100-41320-50130 3362758.34 04/13/2304012023APRIL 2023 DENTAL INSURANCEMETLIFE04/01/23100-41400-50130 3362758.34 04/13/2304012023APRIL 2023 DENTAL INSURANCEMETLIFE04/01/23100-41500-50130 3362759.85 04/13/2304012023APRIL 2023 DENTAL INSURANCEMETLIFE04/01/23100-41910-50130 33627281.58 04/13/2304012023APRIL 2023 DENTAL INSURANCEMETLIFE04/01/23100-42100-50130 3362759.85 04/13/2304012023APRIL 2023 DENTAL INSURANCEMETLIFE04/01/23100-42102-50130 3362759.85 04/13/2304012023APRIL 2023 DENTAL INSURANCEMETLIFE04/01/23100-42400-50130 33627148.87 04/13/2304012023APRIL 2023 DENTAL INSURANCEMETLIFE04/01/23100-43100-50130 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 5/9Page: 04/06/2023 01:48 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 03/24/2023 - 04/13/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 33627 3362714.59 04/13/2304012023APRIL 2023 DENTAL INSURANCEMETLIFE04/01/23100-45100-50130 3362714.58 04/13/2304012023APRIL 2023 DENTAL INSURANCEMETLIFE04/01/23100-45200-50130 881.30 Total For Check 33627 Check 33628 33628(152.06)04/13/23P90909-CMWET CHARGED BATTERY (CREDIT)MINNESOTA EQUIPMENT03/15/23100-43100-50210 33628152.06 04/13/23P90294WET CHARGED BATTERYMINNESOTA EQUIPMENT03/01/23100-43100-50210 336286.32 04/13/23P91466SEAL MINNESOTA EQUIPMENT03/30/23100-43100-50220 336283,120.06 04/13/23R45017CLUTCH REPAIR (EIN:2895) MINNESOTA EQUIPMENT03/17/23100-43100-50220 33628431.07 04/13/23P91266FILTERSMINNESOTA EQUIPMENT03/27/23100-45200-50210 3,557.45 Total For Check 33628 Check 33629 33629750.00 04/13/23033020232023 MRWA TECHNICAL CONFERENCE REGMINNESOTA RURAL WATER ASSOC03/30/23601-49400-50207 33629750.00 04/13/23033020232023 MRWA TECHNICAL CONFERENCE REGMINNESOTA RURAL WATER ASSOC03/30/23602-49450-50207 1,500.00 Total For Check 33629 Check 33630 33630480.00 04/13/238281576081 0BODY CAMERA REPAIRMOTOROLA SOLUTIONS INC02/19/23100-42100-50210 33630396.29 04/13/231411005177EVIDENCE LIBRARY / ANNUAL DEVICE LMOTOROLA SOLUTIONS INC03/21/23100-42100-50300 33630(585.00)04/13/231411005052 - CMCREDIT MEMO - EVIDENCE LIBRARY/DEVMOTOROLA SOLUTIONS INC03/21/23100-42100-50300 291.29 Total For Check 33630 Check 33631 33631800.00 04/13/23311546403 VALLEY VIEW RD - CITY LAND SANAGELL APPRAISAL & CONSULTIN01/17/23100-00000-22205 800.00 Total For Check 33631 Check 33632 3363215.23 04/13/23462411BRAKE PARTS CLEANER/GREASE/FLUID NAPA AUTO PARTS - Corcoran03/28/23100-42100-50220 3363252.18 04/13/23462198FLEX PC LMP W 3 WIRE NAPA AUTO PARTS - Corcoran03/27/23100-43100-50210 3363217.79 04/13/23460670LED M/C KITNAPA AUTO PARTS - Corcoran03/16/23100-43100-50210 33632(17.79)04/13/23461392 - CMCREDIT - LED M/C KITNAPA AUTO PARTS - Corcoran03/21/23100-43100-50210 3363293.12 04/13/23460543HYD HOSE FITTINGSNAPA AUTO PARTS - Corcoran03/15/23100-43100-50220 160.53 Total For Check 33632 Check 33633 33633384.62 04/13/2304032023DEPENDENT CARE REIMBURSEMENTNATALIE DAVIS MCKEOWN04/03/23100-00000-21710 384.62 Total For Check 33633 Check 33634 33634(7,687.05)04/13/23PAY_1TRAIL HAVEN BRIDGE NO. 27J78 REPLANEW LOOK CONTRACTING04/01/23408-00000-20610 33634153,740.95 04/13/23PAY_1TRAIL HAVEN BRIDGE NO. 27J78 REPLANEW LOOK CONTRACTING04/01/23408-48009-50530 146,053.90 Total For Check 33634 Check 33635 336352,034.68 04/13/23531575SQ TUBE/ANGLE/FLAT - METAL SUPPLIENORTH SECOND STREET STEEL03/30/23100-45200-50221 2,034.68 Total For Check 33635 Check 33636 3363679.20 04/13/2391020602013 MACK TRUCK REPAIR (VIN: 4907)NUSS TRUCK & EQUIPMENT03/30/23100-43100-50220 33636290.68 04/13/2391020432017 MACK TRUCK REPAIR (VIN: 2934) NUSS TRUCK & EQUIPMENT03/23/23100-43100-50220 33636406.60 04/13/239101992MACK TRUCK REPAIR (VIN 2934) NUSS TRUCK & EQUIPMENT03/20/23100-43100-50220 33636190.00 04/13/2391020602013 MACK TRUCK REPAIR (VIN: 4907)NUSS TRUCK & EQUIPMENT03/30/23100-43100-50403 966.48 Total For Check 33636 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 6/9Page: 04/06/2023 01:48 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 03/24/2023 - 04/13/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 33637 33637167.96 04/13/234148016FAS POLO SHIRTSPROPPER INTERNATIONAL SALES, 03/22/23204-42100-50210 3363741.99 04/13/234151906FAS POLO SHIRTPROPPER INTERNATIONAL SALES, 03/29/23204-42100-50210 209.95 Total For Check 33637 Check 33638 33638379.10 04/13/230078619-INBRUSH KIT REPLACEMENT/ ROLLER BOARR&R SPECIALTIES OF WISCONSIN03/30/23100-45200-50210 336381,154.00 04/13/230078608-INSUPPLIES R&R SPECIALTIES OF WISCONSIN03/29/23100-45200-50221 1,533.10 Total For Check 33638 Check 33639 3363962.99 04/13/232403123JACK - SQUARE TUBE - 8KRIGID HITCH03/17/23100-43100-50210 62.99 Total For Check 33639 Check 33640 33640293.99 04/13/23391283315-256CELL SERVICE 2/15/23 - 3/14/23SPRINT03/18/23100-43100-50321 293.99 Total For Check 33640 Check 33641 336411,855.35 04/13/2304-2023APRIL 2023 LIFE INSURANCE PREMIUMSSTANDARD INSURANCE COMPANY03/17/23100-00000-21709 1,855.35 Total For Check 33641 Check 33642 33642425.40 04/13/232052385NELSON TRUCKING CSAH 101 TURN LANESTANTEC CONSULTING SERVICES03/09/23100-00000-22205 336422,525.50 04/13/232052389STIEG ROAD IMPROVEMENTSSTANTEC CONSULTING SERVICES03/09/23100-00000-22205 336428,910.75 04/13/232052382CR 116 & HUNTERS RIDGE TURN LANE ISTANTEC CONSULTING SERVICES03/09/23100-00000-22205 336423,120.50 04/13/232052406WCASTANTEC CONSULTING SERVICES03/09/23100-00000-22205 336425.10 04/13/232052402ESCROW PROJECTSSTANTEC CONSULTING SERVICES03/09/23100-00000-22205-013 3364214,844.65 04/13/232053971COOK LAKE TURN LANESTANTEC CONSULTING SERVICES03/09/23100-00000-22205-017 336423,427.48 04/13/232052373COOK LAKESTANTEC CONSULTING SERVICES03/09/23100-00000-22205-017 3364293.60 04/13/232052402ESCROW PROJECTSSTANTEC CONSULTING SERVICES03/09/23100-00000-22205-024 33642554.50 04/13/232052402ESCROW PROJECTSSTANTEC CONSULTING SERVICES03/09/23100-00000-22205-044 3364211,411.02 04/13/232053122LENNAR DEVELOPMENTSTANTEC CONSULTING SERVICES03/09/23100-00000-22205-055 336426,250.75 04/13/232052375TAVERA PLAN REVIEW & CONSTRUCTION STANTEC CONSULTING SERVICES03/09/23100-00000-22205-056 33642142.00 04/13/232052406WCASTANTEC CONSULTING SERVICES03/09/23100-00000-22205-056 33642140.40 04/13/232052402ESCROW PROJECTSSTANTEC CONSULTING SERVICES03/09/23100-00000-22205-075 3364265.00 04/13/232052384NELSON TRUCKING CONSTRUCTION OBSESTANTEC CONSULTING SERVICES03/09/23100-00000-22205-076 336424,567.50 04/13/232052399PIONEER TRAIL INDUSTRIAL PARKSTANTEC CONSULTING SERVICES03/09/23100-00000-22205-080 336421,009.33 04/13/232052376RUSH CREEK RESERVESTANTEC CONSULTING SERVICES03/09/23100-00000-22205-098 336421,471.25 04/13/232052402ESCROW PROJECTSSTANTEC CONSULTING SERVICES03/09/23100-00000-22205-111 336421,312.50 04/13/232052377ST THERESE DEVELOPMENT REVIEWSTANTEC CONSULTING SERVICES03/09/23100-00000-22205-117 33642239.25 04/13/232052402ESCROW PROJECTSSTANTEC CONSULTING SERVICES03/09/23100-00000-22205-128 33642449.40 04/13/232052388PULTE WALCOTT GLENNSTANTEC CONSULTING SERVICES03/09/23100-00000-22205-129 33642974.00 04/13/232052386RUSH CREEK RESERVE TURN LANESSTANTEC CONSULTING SERVICES03/09/23100-00000-22205-130 3364220,872.20 04/13/232052378RUSH CREEK/ST THERESE OFFSITE UTILSTANTEC CONSULTING SERVICES03/09/23100-00000-22205-130 336422,419.30 04/13/232052404PULTE DEVELOPMENT INFRASTRUCTURESTANTEC CONSULTING SERVICES03/09/23100-00000-22205-132 336421,809.60 04/13/232052390HORSESHOE BEND DRIVESTANTEC CONSULTING SERVICES03/09/23100-43170-50300 336423,014.00 04/13/232052401ENGINEERING DESIGN STANDARD UPDATESTANTEC CONSULTING SERVICES03/09/23100-43170-50300 336421,180.50 04/13/232052406WCASTANTEC CONSULTING SERVICES03/09/23100-43170-50309 336423,418.52 04/13/23205238066TH STREET DESIGN & CONSTRUCTIONSTANTEC CONSULTING SERVICES03/09/23408-48005-50300 336421,751.95 04/13/232052398CORCORAN TRAIL IMPROVEMENTSSTANTEC CONSULTING SERVICES03/09/23408-48007-50300 336428,047.25 04/13/232053143BRIDGE REPLACEMENT DESIGN-CITY OF STANTEC CONSULTING SERVICES03/09/23408-48009-50303 336421,792.10 04/13/232052395HACKAMORE ROAD IMPROVEMENTSSTANTEC CONSULTING SERVICES03/09/23419-43100-50303 336424,081.10 04/13/232053116WATER SUPPLY, TREATMENT, & STORAGE STANTEC CONSULTING SERVICES03/09/23601-49400-50300 33642427.20 04/13/232052387TEST WELL #2STANTEC CONSULTING SERVICES03/09/23601-49400-50300 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 7/9Page: 04/06/2023 01:48 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 03/24/2023 - 04/13/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 33642 3364287.00 04/13/232052379NE CORCORAN TRUNK INFRASTRUCTURESTANTEC CONSULTING SERVICES03/09/23601-49400-50300 336424,884.60 04/13/232052400NE CORCORAN WATER TOWER - FINAL DESTANTEC CONSULTING SERVICES03/09/23601-49400-50300 33642618.60 04/13/2320523812020 SE CORCORAN TRUNK WATERMAINSTANTEC CONSULTING SERVICES03/09/23601-49400-50303 33642103.20 04/13/232052392WATER UTILITYSTANTEC CONSULTING SERVICES03/09/23601-49400-50303 33642162.50 04/13/232052383SEWER UTILITYSTANTEC CONSULTING SERVICES03/09/23602-49450-50303 116,609.50 Total For Check 33642 Check 33643 33643313.53 04/13/23652708FORD EXPLORER REPAIRS - VIN 5895 (SUPERIOR FORD03/13/23100-42100-50220 336433,000.00 04/13/23652708FORD EXPLORER REPAIRS - VIN 5895 (SUPERIOR FORD03/13/23100-42100-50403 3,313.53 Total For Check 33643 Check 33644 33644365.00 04/13/239462CERTIFICATION OF RADAR UNITSTACTICAL SOLUTIONS03/27/23100-42100-50220 365.00 Total For Check 33644 Check 33645 33645457.92 04/13/2304012023PD UNION DUES APRIL 2023TEAMSTER LOCAL 32003/29/23100-00000-21707 457.92 Total For Check 33645 Check 33646 33646915.00 04/13/2323033000CITY HALL & PD CLEANINGULTIMATE CLEANERS LLC03/30/23100-41900-50401 915.00 Total For Check 33646 Check 33647 33647516.96 04/13/2303212023-202CLERK'S CONFERENCE - HOTEL (M. FRICREDIT CARD PURCHASES03/21/23100-41400-50331 3364741.82 04/13/2303202023COUNCIL WATER CREDIT CARD PURCHASES03/20/23100-41900-50200 3364719.50 04/13/2303222023CITY WATER - CULLIGANCREDIT CARD PURCHASES03/22/23100-41900-50210 3364775.00 04/13/2303222023-1406CANINE UNIT SUPERVISON COURSE (P. CREDIT CARD PURCHASES03/23/23100-42100-50207 33647245.00 04/13/2364192121490C5EMT REFRESHER - ALLIED MEDICAL TRACREDIT CARD PURCHASES03/20/23100-42100-50207 33647(85.00)04/13/2364192121490C5-CEMT REFRESHER - ALLIED MEDICAL TRACREDIT CARD PURCHASES03/24/23100-42100-50207 33647108.66 04/13/2303282023-911LEADERSHIP TRAINING LODGING (C. ANCREDIT CARD PURCHASES03/28/23100-42100-50207 336471,842.15 04/13/2300060962TASER CARTRIDGESCREDIT CARD PURCHASES03/22/23100-42100-50207 3364780.00 04/13/23INV00250487.1SHIFT PLANNING 2/20/23-03/19/23HUMANITY LLC02/20/23100-42100-50300 3364780.00 04/13/23INV00257664SHIFT PLANNING 3/20/23-04/19/23HUMANITY LLC03/20/23100-42100-50300 33647108.55 04/13/2362432154892023 MBPTA MEMBERSHIP - S. ZUTHERCREDIT CARD PURCHASES03/28/23100-42400-50433 33647(194.17)04/13/234143828652UNIFORM INVOICE REVERSALCREDIT CARD PURCHASES01/18/23100-43100-50417 3364760.97 04/13/2303262023FOOD - FIREARMS SAFETY CREDIT CARD PURCHASES03/26/23204-42100-50210 2,899.44 Total For Check 33647 Check 33648 33648424.46 04/13/23496949082COPIER LEASE US BANKCORP EQUIPMENT FINANC03/19/23100-41920-50210 424.46 Total For Check 33648 Check 33649 33649293.11 04/13/239931072353PD/CH CELL PHONE VERIZON WIRELESS03/26/23100-41900-50321 33649496.16 04/13/239931072353PD/CH CELL PHONE VERIZON WIRELESS03/26/23100-42100-50321 33649333.08 04/13/239931072353PD/CH CELL PHONE VERIZON WIRELESS03/26/23100-42100-50323 1,122.35 Total For Check 33649 Check 33650 336501,250.00 04/13/2323-01588TRAIL HAVEN RD/109TH/OAKDALE TRAFFWARNING LITES OF MINNESOTA, 03/30/23408-48009-50530 1,250.00 Total For Check 33650 Check 33651 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 8/9Page: 04/06/2023 01:48 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 03/24/2023 - 04/13/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 33651 3365135.00 04/13/23922738SQUAD 569 TIRE REPAIR WESTSIDE WHOLESALE TIRE04/03/23100-42100-50403 3365124.00 04/13/23922631MOUNT/BALANCE TIRES WESTSIDE WHOLESALE TIRE03/29/23100-43100-50220 3365180.00 04/13/23922631MOUNT/BALANCE TIRES WESTSIDE WHOLESALE TIRE03/29/23100-43100-50403 139.00 Total For Check 33651 Check 33652 33652130.00 04/13/23I15340ICE RINK PORTABLE RENTALWRUCK SEWER & PORTABLE RENTA02/06/23100-45200-50210 33652130.00 04/13/23I15604ICE RINK PORTABLE RENTALWRUCK SEWER & PORTABLE RENTA03/13/23100-45200-50210 260.00 Total For Check 33652 Check 33653 3365330.01 04/13/23819249467STREET LIGHTING 9700 CR 19XCEL ENERGY03/09/23100-43100-50381 30.01 Total For Check 33653 Check 33654 3365428.88 04/13/238186665879820 CO RD 101 WATER METERXCEL ENERGY03/06/23601-49400-50381 28.88 Total For Check 33654 Check 33655 336551,242.05 04/13/23821446816PW BUILDING ELECTRICTY XCEL ENERGY03/27/23100-43100-50381 1,242.05 Total For Check 33655 Check 33656 33656321.31 04/13/23IN000915745FILTERS & PARTS ZIEGLER INC03/15/23100-43100-50220 321.31 Total For Check 33656 Check 6 86.62 04/13/231WVP-GV3R-4MXQCITY HALL DESK DRAWER ORGANIZERAMAZON CAPITAL SERVICES03/15/23100-41900-50200 140.97 04/13/23111D-6PL7-HHM3LAPTOP STAND/DOUBLE COAT HOOKS & SAMAZON CAPITAL SERVICES03/19/23100-41900-50200 16.94 04/13/231LQP-MR4Q-169YFIRST AID SUPPLIESAMAZON CAPITAL SERVICES03/28/23100-41900-50210 34.42 04/13/23149R-G6YT-1JVYFIRST AID SUPPLIESAMAZON CAPITAL SERVICES03/22/23100-41900-50210 46.80 04/13/231314-PWC4-3W6VCAR DETAIL KIT VACUUM CLEANERAMAZON CAPITAL SERVICES03/22/23100-42100-50210 325.75 Total For Check 6 Check 7 982.60 04/13/230508398WATER METER HORNS FERGUSON WATERWORKS #251803/15/23601-49400-50210 982.60 Total For Check 7 Check 8 2,016.00 04/13/23001-1718583ASSEMBLY, DISPLAY 10" 6100 GEN 5FORCE AMERICA DISTRIBUTING, 03/29/23100-43100-50220 (2,016.00)04/13/23CM001-0029309 ASSEMBLY, DISPLAY 10" 6100 GEN 5FORCE AMERICA DISTRIBUTING, 03/29/23100-43100-50220 0.00 Total For Check 8 Check 9 276.08 04/13/23I1624084AMMUNITIONSTREICHER'S POLICE EQUIPMENT03/24/23100-42100-50207 276.08 Total For Check 9 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 9/9Page: 04/06/2023 01:48 PM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 03/24/2023 - 04/13/2023 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number 247,017.61 Fund 100 GENERAL FUND 1,125.65 Fund 204 FIREARMS SAFETY 14,947.00 Fund 208 LAWFUL GAMBLING 165,345.12 Fund 408 PAVEMENT MANAGEMENT 1,792.10 Fund 419 HACKAMORE UPGRADE (LENNAR) 183,037.13 Fund 601 WATER 955.70 Fund 602 SEWER Fund Totals: 614,220.31 Total For All Funds: STAFF REPORT Agenda Item : 7d . Counc il Meeting: April 13, 2023 Prepared By : Jessica Beise Topic : Delegated Contract Process Agreement - MNDOT Action Required: Approval Summary : Every five years the City updates its agreement with the Minnesota Department of Transportation for the Delegated Contract Process. The agreement allows the State to be an agent for federal funds related to the City of Corcoran for construction projects. Financial /Budget : N/A Council Action: Consider a motion to approve Resolution 2023-26 Resolution Authorizing the Minnesota Department of Transportation Agency Agreement No. 105213. Attachments: 1.Delegated Contract Process Agreement of MN Dept of Transportation 2.Resolution 2023-26 Resolution Authorizing the Minnesota Department of Transportation Agency Agreement No. 105213 MnDOT Contract No. 1052123 Updated November 7, 2022 1 STATE OF MINNESOTA AGENCY AGREEMENT for FEDERAL PARTICIPATION IN CONSTRUCTION This Agreement is entered into by and between City of Corcoran (“Local Government”) and the State of Minnesota acting through its Commissioner of Transportation (“MnDOT”). RECITALS 1. Pursuant to Minnesota Statutes Section 161.36, the Local Government desires MnDOT to act as the Local Government’s agent in accepting federal funds on the Local Government’s behalf for the construction, improvement, or enhancement of transportation financed either in whole or in part by Federal Highway Administration (“FHWA”) federal funds, hereinafter referred to as the “Project(s)”; and 2. This Agreement is intended to cover all federal aid projects initiated by the Local Government and therefore has no specific State Project number associated with it, and 2.1. The Assistance Listing Number (ALN) is 20.205, 20.224, 20.933 or another Department of Transportation ALN as listed on SAM.gov and 2.2. This project is for construction, not research and development. 2.3. MnDOT requires that the terms and conditions of this agency be set forth in an agreement. AGREEMENT TERMS 1. Term of Agreement; Prior Agreement 1.1. Effective Date. This Agreement will be effective on the date that MnDOT obtains all required signatures under Minn. Stat. §16C.05, Subd. 2. This Agreement will remain effective until it is superseded or terminated pursuant to section 14. 2. Local Government’s Duties 2.1. Designation. The Local Government designates MnDOT to act as its agent in accepting federal funds on its behalf made available for the Project(s). Details on the required processes and procedures are available on the State Aid Website. 2.2. Staffing. 2.2.1. The Local Government will furnish and assign a publicly employed and licensed engineer, (“Project Engineer"), to be in responsible charge of the Project(s) and to supervise and direct the work to be performed under any construction contract let for the Project(s). In the alternative, where the Local Government elects to use a private consultant for construction engineering services, the Local Government will provide a qualified, full‐time public employee of the Local Government to be in responsible charge of the Project(s). The services of the Local Government to be performed hereunder may not be assigned, sublet, or transferred unless the Local Government is notified in writing by MnDOT that such action is permitted under 23 CFR 1.33 and 23 CFR 635.105 and state law. This written consent will in no way relieve the Local Government from its primary responsibility for performance of the work. MnDOT Contract No. 1052123 2 2.2.2. During the progress of the work on the Project(s), the Local Government authorizes its Project Engineer to request in writing specific engineering and/or technical services from MnDOT, pursuant to Minnesota Statutes Section 161.39. Such services may be covered by other technical service agreements. If MnDOT furnishes the services requested, and if MnDOT requests reimbursement, then the Local Government will promptly pay MnDOT to reimburse the state trunk highway fund for the full cost and expense of furnishing such services. The costs and expenses will include the current MnDOT labor additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. Provision of such services will not be deemed to make MnDOT a principal or co‐ principal with respect to the Project(s). 2.3. Pre‐letting. The Local Government will prepare construction contracts in accordance with Minnesota law and applicable Federal laws and regulations. 2.3.1. The Local Government will solicit bids after obtaining written notification from MnDOT that the FHWA has authorized the Project(s). Any Project(s) advertised prior to authorization without permission will not be eligible for federal reimbursement. 2.3.2. The Local Government will prepare the Proposal for Highway Construction for the construction contract, which will include all federal‐aid provisions supplied by MnDOT. 2.3.3. The Local Government will prepare and publish the bid solicitation for the Project(s) as required by state and federal laws. The Local Government will include in the solicitation the required language for federal‐aid construction contracts as supplied by MnDOT. The solicitation will state where the proposals, plans, and specifications are available for the inspection of prospective bidders and where the Local Government will receive the sealed bids. 2.3.4. The Local Government may not include other work in the construction contract for the authorized Project(s) without obtaining prior notification from MnDOT that such work is allowed by FHWA. Failure to obtain such notification may result in the loss of some or all of the federal funds for the Project(s). All work included in a federal contract is subject to the same federal requirements as the federal project. 2.3.5. The Local Government will prepare and sell the plan and proposal packages and prepare and distribute any addenda, if needed. 2.3.6. The Local Government will receive and open bids. 2.3.7. After the bids are opened, the Local Government will consider the bids and will award the bid to the lowest responsible bidder or reject all bids. If the construction contract contains a goal for Disadvantaged Business Enterprises (DBEs), the Local Government will not award the bid until it has received certification of the Disadvantaged Business Enterprise participation from the MnDOT Office of Civil Rights. 2.3.8. The Local Government must disclose in writing any potential conflict of interest to the Federal awarding agency or MnDOT in accordance with applicable FHWA policy. 2.4. Contract Administration. 2.4.1. The Local Government will prepare and execute a construction contract with the lowest responsible bidder, hereinafter referred to as the “Contractor,” in accordance with the special provisions and the latest edition of MnDOT’s Standard Specifications for Construction when the contract is awarded and all amendments thereto. All contracts between the Local Government and third parties or subcontractors must contain all applicable provisions of this Agreement, including the applicable federal contract clauses, which are identified in Appendix II of 2 CFR 200, Uniform Administrative MnDOT Contract No. 1052123 3 Requirements, Cost Principles and Audit Requirements for Federal Awards, and as identified in Section 18 of this Agreement. 2.4.2. The Project(s) will be constructed in accordance with the plans, special provisions, and standard specifications of each Project. The standard specifications will be the latest edition of MnDOT Standard Specifications for Highway Construction and all amendments thereto. The plans, special provisions, and standard specifications will be on file at the Local Government Engineer’s Office. The plans, special provisions, and specifications are incorporated into this Agreement by reference as though fully set forth herein. 2.4.3. The Local Government will furnish the personnel, services, supplies, and equipment necessary to properly supervise, inspect, and document the work for the Project(s). The services of the Local Government to be performed hereunder may not be assigned, sublet, or transferred unless the Local Government is notified in writing by MnDOT that such action is permitted under 23 CFR 1.33 and 23 CFR 635.105 and state law. This written consent will in no way relieve the Local Government from its primary responsibility for performance of the work. 2.4.4. The Local Government will document quantities in accordance with the guidelines set forth in the Construction Section of the Electronic State Aid Manual that are in effect at the time the work was performed. 2.4.5. The Local Government will test materials in accordance with the Schedule of Materials Control in effect at the time each Project was let. The Local Government will notify MnDOT when work is in progress on the Project(s) that requires observation by the Independent Assurance Inspector, as required by the Independent Assurance Schedule. 2.4.6. The Local Government may make changes in the plans or the character of the work, as may be necessary to complete the Project(s), and may enter into Change Order(s) with the Contractor. The Local Government will not be reimbursed for any costs of any work performed under a change order unless MnDOT has notified the Local Government that the subject work is eligible for federal funds and sufficient federal funds are available. 2.4.7. The Local Government will request approval from MnDOT for all costs in excess of the amount of federal funds previously approved for the Project(s) prior to incurring such costs. Failure to obtain such approval may result in such costs being disallowed for reimbursement. 2.4.8. The Local Government will prepare reports, keep records, and perform work so as to meet federal requirements and to enable MnDOT to collect the federal aid sought by the Local Government. Required reports are listed in the MnDOT State Aid Manual, Delegated Contract Process Checklist, available from MnDOT’s authorized representative. The Local Government will retain all records and reports and allow MnDOT or the FHWA access to such records and reports for six years. 2.4.9. Upon completion of the Project(s), the Project Engineer will determine whether the work will be accepted. 2.5. Limitations. 2.5.1. The Local Government will comply with all applicable Federal, State, and local laws, ordinances, and regulations. 2.5.2. Nondiscrimination. It is the policy of the Federal Highway Administration and the State of Minnesota that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance (42 U.S.C. 2000d). Through expansion of the mandate for nondiscrimination in Title VI and through parallel legislation, the proscribed bases of discrimination MnDOT Contract No. 1052123 4 include race, color, sex, national origin, age, and disability. In addition, the Title VI program has been extended to cover all programs, activities and services of an entity receiving Federal financial assistance, whether such programs and activities are Federally assisted or not. Even in the absence of prior discriminatory practice or usage, a recipient in administering a program or activity to which this part applies is expected to take affirmative action to assure that no person is excluded from participation in, or is denied the benefits of, the program or activity on the grounds of race, color, national origin, sex, age, or disability. It is the responsibility of the Local Government to carry out the above requirements. 2.5.3. Utilities. The Local Government will treat all public, private or cooperatively owned utility facilities which directly or indirectly serve the public and which occupy highway rights of way in conformance with 23 CFR 645 “Utilities”, which is incorporated herein by reference. 2.6. Maintenance. The Local Government assumes full responsibility for the operation and maintenance of any facility constructed or improved under this Agreement. 3. MnDOT’s Duties 3.1. Acceptance. MnDOT accepts designation as Agent of the Local Government for the receipt and disbursement of federal funds and will act in accordance herewith. 3.2. Project Activities. 3.2.1. MnDOT will make the necessary requests to the FHWA for authorization to use federal funds for the Project(s) and for reimbursement of eligible costs pursuant to the terms of this Agreement. 3.2.2. MnDOT will provide to the Local Government copies of the required Federal‐aid clauses to be included in the bid solicitation and will provide the required Federal‐aid provisions to be included in the Proposal for Highway Construction. 3.2.3. MnDOT will review and certify the DBE participation and notify the Local Government when certification is complete. If certification of DBE participation (or good faith efforts to achieve such participation) cannot be obtained, then Local Government must decide whether to proceed with awarding the contract. Failure to obtain such certification will result in the Project becoming ineligible for federal assistance, and the Local Government must make up any shortfall. 3.2.4. MnDOT will provide the required labor postings. 3.3. Authority. MnDOT may withhold federal funds, where MnDOT or the FHWA determines that the Project(s) was not completed in compliance with federal requirements. 3.4. Inspection. MnDOT, the FHWA, or duly authorized representatives of the state and federal government will have the right to audit, evaluate and monitor the work performed under this Agreement. The Local Government will make all books, records, and documents pertaining to the work hereunder available for a minimum of six years following the closing of the construction contract. 4. Time 4.1. The Local Government must comply with all time requirements described in this Agreement. In the performance of this Agreement, time is of the essence. 4.2. The period of performance is defined as beginning on the date of federal authorization and ending on the date defined in the federal financial system or federal agreement (“end date”). No work completed after the end date will be eligible for federal funding. Local Government must submit all contract close out paperwork to MnDOT at least twenty‐four months prior to the end date. 5. Payment MnDOT Contract No. 1052123 5 5.1. Cost. The entire cost of the Project(s) is to be paid from federal funds made available by the FHWA and by other funds provided by the Local Government. The Local Government will pay any part of the cost or expense of the Project(s) that is not paid by federal funds. MnDOT will receive the federal funds to be paid by the FHWA for the Project(s), pursuant to Minnesota Statutes § 161.36, Subdivision 2. MnDOT will reimburse the Local Government, from said federal funds made available to each Project, for each partial payment request, subject to the availability and limits of those funds. 5.2. Indirect Cost Rate Proposal/Cost Allocation Plan. If the Local Government seeks reimbursement for indirect costs and has submitted to MnDOT an indirect cost rate proposal or a cost allocation plan, the rate proposed will be used on a provisional basis. At any time during the period of performance or the final audit of a Project, MnDOT may audit and adjust the indirect cost rate according to the cost principles in 2 CFR Part 200. MnDOT may adjust associated reimbursements accordingly. 5.3. Reimbursement. The Local Government will prepare partial estimates in accordance with the terms of the construction contract for the Project(s). The Project Engineer will certify each partial estimate. Following certification of the partial estimate, the Local Government will make partial payments to the Contractor in accordance with the terms of the construction contract for the Project(s). 5.3.1. Following certification of the partial estimate, the Local Government may request reimbursement for costs eligible for federal funds. The Local Government’s request will be made to MnDOT and will include a copy of the certified partial estimate. 5.3.2. Upon completion of the Project(s), the Local Government will prepare a final estimate in accordance with the terms of the construction contract for the Project(s). The Project Engineer will certify the final estimate. Following certification of the final estimate, the Local Government will make the final payment to the Contractor in accordance with the terms of the construction contract for the Project(s). 5.3.3. Following certification of the final estimate, the Local Government may request reimbursement for costs eligible for federal funds. The Local Government’s request will be made to MnDOT and will include a copy of the certified final estimate along with the required records. 5.3.4. Upon completion of the Project(s), MnDOT will perform a final inspection and verify the federal and state eligibility of all payment requests. If the Project is found to have been completed in accordance with the plans and specifications, MnDOT will promptly release any remaining federal funds due the Local Government for the Project(s). If MnDOT finds that the Local Government has been overpaid, the Local Government must promptly return any excess funds. 5.3.5. In the event MnDOT does not obtain funding from the Minnesota Legislature or other funding source, or funding cannot be continued at a sufficient level to allow for the processing of the federal aid reimbursement requests, the Local Government may continue the work with local funds only, until such time as MnDOT is able to process the federal aid reimbursement requests. 5.4. Matching Funds. Any cost sharing or matching funds required of the Local Government in this Agreement must comply with 2 CFR 200.306. 5.5. Federal Funds. Payments under this Agreement will be made from federal funds. The Local Government is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for failure to comply with any federal requirements including, but not limited to, 2 CFR Part 200. If, for any reason, the federal government fails to pay part of the cost or expense incurred by the Local Government, or in the event the total amount of federal funds is not available, the Local Government will be responsible for any and all costs or expenses incurred under this Agreement. The Local Government further agrees to pay any and all lawful claims arising out of or incidental to the performance of the work covered by this Agreement in the event the federal government does not pay the same. MnDOT Contract No. 1052123 6 5.6. Closeout. The Local Government must liquidate all obligations incurred under this Agreement for each Project and submit all financial, performance, and other reports as required by the terms of this Agreement and the Federal award at least twenty‐four months prior to the end date of the period of performance for each Project. MnDOT will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with funds will continue following project closeout. 6. Conditions of Payment. All services provided by Local Government under this Agreement must be performed to MnDOT’s satisfaction, as determined at the sole discretion of MnDOT’s Authorized Representative, and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Local Government will not receive payment for work found by MnDOT to be unsatisfactory or performed in violation of federal, state, or local law. 7. Authorized Representatives 7.1. MnDOT's Authorized Representative is: Name: Kristine Elwood, or her successor. Title: State Aid Engineer Phone: 651‐366‐4831 Email: Kristine.elwood@state.mn.us MnDOT’s Authorized Representative has the responsibility to monitor Local Government’s performance and the authority to accept the services provided under this Agreement. If the services are satisfactory, MnDOT's Authorized Representative will certify acceptance on each invoice submitted for payment. 7.2. The Local Government’s Authorized Representative is: Name: Jessica Beise or their successor. Title: Corcoran City Administrator Phone: 763‐400‐7029 Email: jbeise@corcoranmn.gov If the Local Government’s Authorized Representative changes at any time during this Agreement, the Local Government will immediately notify MnDOT. 8. Assignment Amendments, Waiver, and Agreement Complete 8.1. Assignment. The Local Government may neither assign nor transfer any rights or obligations under this Agreement without the prior written consent of MnDOT and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 8.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 8.3. Waiver. If MnDOT fails to enforce any provision of this Agreement, that failure does not waive the provision or MnDOT’s right to subsequently enforce it. 8.4. Agreement Complete. This Agreement contains all negotiations and agreements between MnDOT and the Local Government. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. MnDOT Contract No. 1052123 7 8.5. Severability. If any provision of this Agreement, or the application thereof, is found to be invalid or unenforceable to any extent, the remainder of the Agreement, including all material provisions and the application of such provisions, will not be affected and will be enforceable to the greatest extent permitted by the law. 8.6. Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 8.7. Certification. By signing this Agreement, the Local Government certifies that it is not suspended or debarred from receiving federal or state awards. 9. Liability and Claims 9.1. Tort Liability. Each party is responsible for its own acts and omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of any others and the results thereof. The Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs MnDOT liability. 9.2. Claims. The Local Government acknowledges that MnDOT is acting only as the Local Government’s agent for acceptance and disbursement of federal funds, and not as a principal or co‐principal with respect to the Project. The Local Government will pay any and all lawful claims arising out of or incidental to the Project including, without limitation, claims related to contractor selection (including the solicitation, evaluation, and acceptance or rejection of bids or proposals), acts or omissions in performing the Project work, and any ultra vires acts. To the extent permitted by law, the Local Government will indemnify, defend (to the extent permitted by the Minnesota Attorney General), and hold MnDOT harmless from any claims or costs arising out of or incidental to the Project(s), including reasonable attorney fees incurred by MnDOT. The Local Government’s indemnification obligation extends to any actions related to the certification of DBE participation, even if such actions are recommended by MnDOT. 10. Audits 10.1. Under Minn. Stat. § 16C.05, Subd.5, the books, records, documents, and accounting procedures and practices of the Local Government, or any other party relevant to this Agreement or transaction, are subject to examination by MnDOT and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. The Local Government will take timely and appropriate action on all deficiencies identified by an audit. 10.2. All requests for reimbursement are subject to audit, at MnDOT’s discretion. The cost principles outlined in 2 CFR 200.400‐.476 will be used to determine whether costs are eligible for reimbursement under this Agreement. 10.3. If Local Government expends $750,000 or more in Federal Funds during the Local Government’s fiscal year, the Local Government must have a single audit or program specific audit conducted in accordance with 2 CFR Part 200. 11. Government Data Practices. The Local Government and MnDOT must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by MnDOT under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local Government under this Agreement. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either the Local Government or MnDOT. 12. Workers Compensation. The Local Government certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers’ compensation insurance coverage. The Local Government’s employees and agents will not be considered MnDOT employees. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission MnDOT Contract No. 1052123 8 on the part of these employees are in no way MnDOT’s obligation or responsibility. 13. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice‐of‐law provisions, governs this Agreement. Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14. Termination; Suspension 14.1. Termination by MnDOT. MnDOT may terminate this Agreement with or without cause, upon 30 days written notice to the Local Government. Upon termination, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2. Termination for Cause. MnDOT may immediately terminate this Agreement if MnDOT finds that there has been a failure to comply with the provisions of this Agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that the Local Government has been convicted of a criminal offense relating to a state agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. MnDOT may take action to protect the interests of MnDOT of Minnesota, including the refusal to disburse additional funds and/or requiring the return of all or part of the funds already disbursed. 14.3. Termination for Insufficient Funding. MnDOT may immediately terminate this Agreement if: 14.3.1. It does not obtain funding from the Minnesota Legislature; or 14.3.2. If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Local Government. MnDOT is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. MnDOT will not be assessed any penalty if the Agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. MnDOT will provide the Local Government notice of the lack of funding within a reasonable time of MnDOT’s receiving that notice. 14.4. Suspension. MnDOT may immediately suspend this Agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Local Government during a period of suspension will be deemed unauthorized and undertaken at risk of non‐payment. 15. Data Disclosure. Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Local Government consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to MnDOT, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Local Government to file state tax returns and pay delinquent state tax liabilities, if any. 16. Fund Use Prohibited. The Local Government will not utilize any funds received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Local Government from utilizing these funds to pay any party who might be disqualified or debarred after the Local Government’s contract award on this Project. 17. Discrimination Prohibited by Minnesota Statutes §181.59. The Local Government will comply with the provisions of Minnesota Statutes §181.59 which requires that every contract for or on behalf of the State of Minnesota, or MnDOT Contract No. 1052123 9 any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 18. Federal Contract Clauses 18.1. Appendix II 2 CFR Part 200. The Local Government agrees to comply with the following federal requirements as identified in 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, and agrees to pass through these requirements to its subcontractors and third‐party contractors, as applicable. In addition, the Local Government shall have the same meaning as “Contractor” in the federal requirements listed below. 18.1.1. Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. 18.1.2. All contracts in excess of $10,000 must address termination for cause and for convenience by the non‐Federal entity including the manner by which it will be effected and the basis for settlement. 18.1.3. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60‐1.3 must include the equal opportunity clause provided under 41 CFR 60‐1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964‐1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” 18.1.4. Davis‐Bacon Act, as amended (40 U.S.C. 3141‐3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non‐Federal entities must include a provision for compliance with the Davis‐Bacon Act (40 U.S.C. 3141‐3144, and 3146‐3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non‐Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non‐Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti‐Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public MnDOT Contract No. 1052123 10 Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non‐Federal entity must report all suspected or reported violations to the Federal awarding agency. 18.1.5. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701‐3708). Where applicable, all contracts awarded by the non‐Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 18.1.6. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. 18.1.7. Clean Air Act (42 U.S.C. 7401‐7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251‐ 1387), as amended ‐ Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non‐Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401‐7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251‐1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 18.1.8. Debarment and Suspension (Executive Orders 12549 and 12689) ‐ A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 18.1.9. Byrd Anti‐Lobbying Amendment (31 U.S.C. 1352) ‐ Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non‐Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non‐Federal award. MnDOT Contract No. 1052123 11 18.1.10. Local Government will comply with 2 CFR § 200.323. 18.1.11. Local Government will comply with 2 CFR § 200.216. 18.1.12. Local Government will comply with 2 CFR § 200.322. 18.2. Drug‐Free Workplace. The Local Government will comply with the Drug‐Free Workplace requirements under subpart B of 49 C.F.R. Part 32. 18.3. Title VI/Non‐discrimination Assurances. The Local Government hereby agrees that, as a condition of receiving any Federal financial assistance under this Agreement, it will comply with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. § 2000d), related nondiscrimination statutes (i.e., 23 U.S.C. § 324, Section 504 of the Rehabilitation Act of 1973 as amended, and the Age Discrimination Act of 1975), and applicable regulatory requirements to the end that no person in the United States shall, on the grounds of race, color, national origin, sex, disability, or age be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity for which the Local Government receives Federal financial assistance. The Local Government hereby agrees to comply with all applicable US DOT Standard Title VI/Non‐ Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at: https://edocs‐ public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=11149035. If federal funds are included in any contract, the Local Government will ensure the appendices and solicitation language within the assurances are inserted into contracts as required. State may conduct a review of the Local Government’s compliance with this provision. The Local Government must cooperate with State throughout the review process by supplying all requested information and documentation to State, making Local Government staff and officials available for meetings as requested, and correcting any areas of non‐ compliance as determined by State. 18.4. Buy America. The Local Government must comply with the Buy America domestic preferences contained in the Build America, Buy America Act (Sections 70901‐52 of the Infrastructure Investment and Jobs Act, Public Law 117‐58) and as implemented by US DOT operating agencies. 18.5. Federal Funding Accountability and Transparency Act (FFATA) 18.5.1. This Agreement requires the Local Government to provide supplies and/or services that are funded in whole or in part by federal funds that are subject to FFATA. The Local Government is responsible for ensuring that all applicable requirements, including but not limited to those set forth herein, of FFATA are met and that the Local Government provides information to the MnDOT as required. a. Reporting of Total Compensation of the Local Government’s Executives. b. The Local Government shall report the names and total compensation of each of its five most highly compensated executives for the Local Government’s preceding completed fiscal year, if in the Local Government’s preceding fiscal year it received: i. 80 percent or more of the Local Government’s annual gross revenues from Federal procurement contracts and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities MnDOT Contract No. 1052123 12 Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at https://www.sec.gov/answers/execomp.htm). Executive means officers, managing partners, or any other employees in management positions. c. Total compensation means the cash and noncash dollar value earned by the executive during the Local Government’s preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): i. Salary and bonus. ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non‐equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. v. Above‐market earnings on deferred compensation which is not tax qualified. 18.5.2. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. 18.5.3. The Local Government must report executive total compensation described above to the MnDOT by the end of the month during which this Agreement is awarded. 18.5.4. The Local Government will obtain a Unique Entity Identifier number and maintain this number for the term of this Agreement. This number shall be provided to MnDOT on the plan review checklist submitted with the plans for each Project. 18.5.5. The Local Government’s failure to comply with the above requirements is a material breach of this Agreement for which the MnDOT may terminate this Agreement for cause. The MnDOT will not be obligated to pay any outstanding invoice received from the Local Government unless and until the Local Government is in full compliance with the above requirements. [THE REMAINDER OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK.] MnDOT Contract No. 1052123 13 City of Corcoran Local Government certifies that the appropriate person(s) have executed the contract on behalf of the Local Government as required by applicable articles, bylaws, resolutions or ordinances. By: Title: Date: By: Title: Date: DEPARTMENT OF TRANSPORTATION By: Title: Date: COMMISSIONER OF ADMINISTRATION By: Date: City of Corcoran April 13, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-26 Page 1 of 1 Motion By: Seconded By: RESOLUTION FOR MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY AGREEMENT NO. 105213 BE IT RESOLVED, pursuant to Minnesota State Statute Section 161.36, the City of Corcoran appoints the Commissioner of Transportation as Agent of the City of Corcoran, Minnesota, in Hennepin County, to accept, as its agent, federal aid funds which may be made available for eligible transportation related projects; and BE IT FURTHER RESOLVED, the Mayor* and City Clerk* are hereby authorized and directed for and on behalf of the City of Corcoran to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 1052123”, a copy of which said agreement was before the City of Corcoran and which is made a part hereof by reference. *Titles of persons authorized to sign on behalf of the City/County* VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 13th day of April, 2023. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk STAFF REPORT Agenda Item : 7e. Counc il Meeting: April 13, 2023 Prepared By : Jessica Beise Topic : Mandatory Utility Connections – Chapter 51 Ordinance Amendment Action Required: Approval Su mm ar y : In February of 2023, the City Council directed staff to extend the deadline for mandatory utility connections for commercial properties in downtown to October 31, 2024. An ordinance amendment is required to formalize the deadline for connection. Fi n an c i al/B udg et: N/A Co un c i l A c t i on : Consider a motion to adopt Ordinance 2023-481 Amending the Text of Chapter 51 of the Corcoran City Code Related to Utility Connection and Summary Ordinance 2023-482. A tt ac h m en t s : 1.Ordinance 2023-481 Amending the Text of Chapter 51 of the Corcoran City Code Related to Utility Connection 2.Ordinance 2023-482 – Summary Ordinance of Ordinance 2023-481 City of Corcoran December 19, 2011 City of Corcoran April 13, 2023 County of Hennepin State of Minnesota ORDINANCE NO. 2023-481 Motion By: Seconded By: AN ORDINANCE AMENDING THE TEXT OF CHAPTER 51 OF THE CORCORAN CITY CODE RELATED TO UTILITY CONNECTION The Corcoran City Council ordains as follows: Section 1. Amendments of the City Code. The text of Chapter 51.020: UTILITY CONNECTION, PERMISSIVE OR MANDATORY, Subdivision 1 MANDATORY CONNECTION of the Corcoran City Code is hereby amended by deleting the stricken material and adding the underlined material as follows: 1.3 Limited Exception: For the purpose of determining the mandated time of connection to a trunk or lateral made available as a part of the Downtown Utility and Street Improvement Project (approved by the City in 2016), existing non-residential properties mandated to connect to such lines shall do so no later than August 31, 2021 no later than October 31, 2024. This limited exception shall only apply to existing non-residential properties to which lines were made available as a part of the Downtown Utility and Street Improvement Project and shall only apply to connections mandated by the City as a direct result of the same. This Ordinance shall be in full force and effect upon its passage. ADOPTED by the City Council on the 13th day of April, 2023. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Tom McKee – Mayor ATTEST: City Seal Michelle Friedrich – City Clerk City of Corcoran April 13, 2023 County of Hennepin State of Minnesota Page 1 of 1 ORDINANCE NO. 2023-482 Motion By: Seconded By: CITY OF CORCORAN SUMMARY OF ORDINANCE NO. 2023-481 AN ORDINANCE AMENDING THE TEXT OF TITLE IX OF THE CORCORAN CITY CODE (CITY FILE 20-004) The text of the Corcoran City Code is hereby amended to amend Title IX to revise the land dedication requirements to be consistent with updated park dedication fees. A printed copy of the entire amendment is available for inspection by any person at City Hall during the City Clerk’s regular office hours. This Ordinance shall be in full force and effect upon its passage. ADOPTED by the City Council on the 13th day of April 2023. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Tom McKee ATTEST: City Seal Michelle Friedrich – City Clerk STAFF REPORT Agenda Item : 7f . Counc il Meeting: April 13, 2023 Prepared By : Jessica Beise/Kevin Mattson Topic: NE Water Supply Infrastructure Improvements – Grant Assistance Proposal Action Required: Approval Su mm ar y : The City has received the grant documentation which outlined and defined project requirements for use of the Federal funds. Of note, there is an environmental review required for the use of the federal funds. Staff is seeking assistance to obtain and manage the federal funding for the water supply project. Included is an engineering services proposal for review and consideration. Fi n anc i al/B udg et: Approximately $4,000 would be funded by the water fund and would not be reimbursable by the federal funding and the remainder of the request would be funded as part of the Federal dollars received. Op t i on s : 1.Approve the Community Project Funding Grant Assistance and Environmental Review for Utility Extensions Proposal. 2.Decline. Rec o mm endat i on : Approve the Community Project Funding Grant Assistance and Environmental Review for Utility Extensions Proposal. Co un c i l A c t i on : Consider a motion to approve the Community Project Funding Grant Assistance and Environmental Review for Utility Extensions Proposal. A tt ac h m en t s : 1. Community Project Funding Grant Assistance and Environmental Review for Utility Extensions Proposal (Stantec) March 28, 2023 Kevin Mattson, PE Public Works Director 9100 County Road 19 Corcoran, MN 55340 Dear Kevin, Reference: Proposal for Community Project Funding Grant Assistance & Environmental Review for Utility Extensions We appreciate the opportunity to present this scope of work to assist the City with the implementation of the grant funds that were obtained for water infrastructure work in NE Corcoran. The City of Corcoran is undertaking significant water infrastructure investment in NE Corcoran, which is broken into three separate projects: 1. Water treatment facility – under contract and moving forward 2. Water tower – under contract and moving forward 3. Utility extensions – city was awarded $3 million in Community Project Funding (CPF) from the US Department of Housing and Urban Development (HUD). In March of this year, the city received the grant award agreement for the CPF funds. In order to finalize this agreement and have access to these funds, there are a number of compliance items related to program that Stantec can help the City navigate, as outlined below. Community Project Funding (CPF) Assistance Scope of Work Task 100: Application Management There are several logistical items that need to happen right away and others that will run the course of the project. Stantec proposes to manage these pieces for the CPF funded project on behalf of the City. They are: 1. Reach out to grants officer, Shaina.Y.Glover@hud.gov for initial introduction and to provide her with the Organization’s Authorized Representative (OAR); usually the highest ranking appointed official. 2. If the City does not yet have one, apply for a Unique Entity Identifier (UEI) in SAM.gov (replaced the DUNS number). 3. Ensure the City’s System for Award Management (SAM) account is active. 4. Semi-annual reports on Section 3 Economic Opportunity accomplishments are required through the duration of the project using HUD’s Disaster Recovery Grant Reporting (DRGR) System (even though this is not a disaster project, still need to use this system). Can be determined later, but this can be done one of two ways. Stantec will provide assistance to the City to ensure the data is submitted with either method: March 28, 2023 Kevin Mattson Page 2 of 5 a. Stantec provides information to the City to upload into DRGR, or b. City provides credentials to use the City’s DRGR account to upload the information. Task 200: HUD Official Application Even though CPF funds have already been appropriated to this project, the City needs to file an official application with HUD. Stantec will assist with the following components of the official application including: 1. Detailed Project Narrative – capturing the maximum anticipated scope of the proposal, not just a single activity that the CPF grant is going toward; and anticipated project goals, outputs, or outcomes. 2. Line-Item Budget & Narrative 3. Federal Forms – three Standard Federal Forms are required: SF-424, SF 424 D and SF-LLL Disclosure of Lobbying Activities Task 300: Environmental Review Our team, along with the designated City representative(s), will meet with the HUD Environmental Manager to discuss the project and review the environmental review process. As the designated "Responsible Entity” (RE), the City must complete the environmental review process. This initial meeting will help to determine the proper Class of Action (COA) for the project. For the purpose of this scope, it is assumed that the project will require an Environmental Assessment (EA) to satisfy the National Environmental Policy Act (NEPA) requirements. If a Categorical Exclusion is met, a 'Categorically Excluded, Subject To §58.5' (CEST) will be completed. The EA will be developed in accordance with 42 U.S.C. § 4321, which requires each federal agency to determine the environmental impacts of its actions. HUD has a portal called HEROS, which collects input from the City, which will be used to determine environmental compliance. Stantec will work to complete the EA within HEROS for the City's review and submittal. The environmental assessment process within HEROS includes an assessment of the following environmental factors: • Land and Geography. • Land Cover. • Soils, Geology, Topography. • Water Resources. • Wetlands. • Drainage and Stormwater Management. • Climate and Air. • Greenhouse gases, resiliency, air, noise. • Climate change. March 28, 2023 Kevin Mattson Page 3 of 5 • Natural Resources. • Wildlife and plant communities. • Historical sites. • Cumulative Effects. • Potential Cumulative Effects. The areas listed above will be reviewed through agency correspondence, desktop reviews, and database searches. Additional review is anticipated for the Cultural Resources to comply with Section 106. Coordination with SHPO will be undertaken and if required, the firm In Situ will provide a Phase 1a Literature Review, followed by a Phase 1 cultural review as needed. The compilation of the data and analysis oftentimes involves data bases of other agencies. Stantec will contact and coordinate with the regulatory agencies to provide the necessary review documents and clearances to be attached to the NEPA document within HEROS. It is assumed that the project will not trigger a mandatory Environmental Assessment Worksheet (EAW) under the Minnesota Environmental Policy Act (MEPA). The EA will be advertised for public notice, following which, with no substantive objections, HUD will Authorize Release of the funds, completing the environmental review process. Compensation Stantec will complete this scope of work according to the Master Service Agreement with the City of Corcoran. We propose that the engineering service phases for this project be provided on an time and material basis with an estimated budget. Any changes to the project scope or estimated hours to complete the work will be communicated to the City in a t imely fashion. Stantec will not proceed with additional services or services outside of the scope of work contained in this letter without approval from the City. Rates for hourly staff may be adjusted on a yearly basis in accordance with our yearly rate review. We have estimated the level of effort required to perform the scope of work described herein and have summarized them for you below: Summary of Fee A summary of line items is provided below. Note that Tasks 100 and 200 would need to be paid for with local funds but Task 300 should be reimbursable under the CPF funding. Task Cost Task 100 – Application Management $ 1,575 Task 200 – HUD Official Application $ 2,250 Task 300 – Environmental Review $ 32,040 Total $ 35,865 March 28, 2023 Kevin Mattson Page 4 of 5 Closing We hope this letter defines the of scope work, the proposed schedule, and the estimated fee of services to your satisfaction. If you have any questions about the proposed scope, schedule or estimated fee we will be happy to review with you. Our team is prepared to move forward with assisting the City upon receiving your authorization. On behalf of our Stantec team, we thank you for this opportunity to be of service to your community. We have enjoyed working with you and your staff through the design development process and we look forward to partnering with the City of Corcoran on delivering safe, reliable, and compliant water to your community. Regards, Stantec Consulting Services Inc. Kent Torve PE (MN,TX,SE), LEED AP City Engineer/Principal Phone: 612.209.7919 Kent.torve@stantec.com Steven Hegland PE (MN) Client Manager Phone: 763.479.4237 Steven.hegland@stantec.com March 28, 2023 Kevin Mattson Page 5 of 5 By signing this proposal, City of Corcoran authorizes Stantec to proceed with the services herein described and the Client acknowledges that it has read and agrees to be bound by this agreement. This proposal is accepted and agreed on the ___________ day of _________,_________ . Per: Print Name & Title Signature City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2023-23 Motion By: Seconded By: A RESOLUTION ACCEPTING THE NORTHWEST AREA JAYCEES DONATION WHEREAS, the City of Corcoran supports the efforts of the Northwest Area Jaycees; and WHEREAS, the Northwest Area Jaycees made a financial donation to the City of Corcoran in the amount of $1,219.00 for the Parks and Trails Commission Tree Giveaway; WHEREAS, The City Council finds that it is appropriate to accept the donations as offered for the benefit of the Parks and Trails Commission Tree Giveaway, the City of Corcoran, and residents; NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the generosity of the Northwest Area Jaycees and graciously accepts the donations. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 13th day of April 2023. ________________________________ Tom McKee – Mayor ATTEST: ___________________________________ Michelle Friedrich – City Clerk City Seal Agenda Item: 7g. City of Corcoran April 13, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-24 Page 1 of 2 Motion By: Seconded By: COMMENDATION OF TRUCK SAFETY SEMINAR AND APPROVAL OF DONATED FUNDS WHEREAS, the City of Corcoran supports the efforts of the Annual Truck Safety Seminar; and WHEREAS, Corcoran Public Works facility was the host site for 15th Annual Truck Safety Seminar held on March 2nd, 2023; and WHEREAS, Annual Truck Safety Seminar planning committee consisted of, Director Matt Gottschalk, Deputy Director Ryan Burns, Administrative Manager Paula Steelman, Administrative Assistant Amelia Fadden, Officer Steve Warren, Officer Josh Lawson and members of the Corcoran Police Department, Public Works Superintendent Pat Meister and Public Works Staff, Construction Services Coordinator Mike Pritchard, Recreation Supervisor Jessica Christensen Buck, the Minnesota State Patrol; and WHEREAS, the following donors have made a financial contribution to the City of Corcoran to be utilized in support of the Truck Safety Seminar program; A-1 Outdoor Power $50.00 Duane’s Septic Service $50.00 Ende Septic Service, LLC $100.00 Napa of Corcoran $100.00 Kothrade Sewer, Water & Excavating $140.00 Trueman Welters $150.00 Headquarters Machine & Restoration $160.00 Beaudry Oil & Propane $200.00 Designing Nature, Inc. $200.00 Sunram Construction $250.00 Hassan Sand & Gravel, Inc. $300.00 Doboszenski and Sons Inc. $500.00 Corcoran Lions $500.00 Northwest Area Jaycees $500.00 DMJ Asphalt Inc $500.00 KD & Company Recycling $500.00 NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the outstanding efforts by the truck safety planning committee, Corcoran Public Works as its host site and the generosity of all donors and graciously accepts the financial donations as listed above totaling $4,200.00. Agenda Item: 7h. City of Corcoran April 13, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-24 Page 2 of 2 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 13th day of April, 2023. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk City of Corcoran April 13, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-25 Page 1 of 1 Motion By: Seconded By: RESOLUTION SPONSORING THE NORTHWEST TRAILS ASSOCIATION TO ACQUIRE STATE OF MINNESOTA DNR FUNDING (2023-2024 SEASON) WHEREAS, the City of Corcoran desires to establish a public snowmobile trail in furtherance of its public recreation program; and WHEREAS, the Northwest Trails Association has asked the City of Corcoran to act as a sponsor to help acquire, construct, and maintain its trails; and WHEREAS, the Northwest Trails Association has indicated it will help and assist the City to acquire, construct, and maintain said trail; and WHEREAS, the State of Minnesota offers financial and technical assistance to the City for the construction of an approved trail; that the trail sponsored by Corcoran would be known as the Snowmobile Trails of Northwest Hennepin County. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF CORCORAN: 1.The City of Corcoran shall apply to the State of Minnesota, through the Department of Natural Resources, for financial and technical assistance in accordance with the laws, rules and regulations governing said assistance. 2.If said assistance is granted, the City of Corcoran shall contract with the Northwest Trails Association for the acquisition of the necessary interests in land and the subsequent construction and maintenance of the trail. 3.With the exception of the financial assistance provided by the State contract with the City, the City of Corcoran shall not be liable for any costs incurred by the club. The City shall be responsible only for the allocation of funds to the extent of the actual monies provided through the State contract. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 13th day of April, 2023. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk Agenda Item: 7i. STAFF REPORT Agenda Item: 7j. Council Meeting: March 23, 2023 Prepared By: Jessica Beise Topic: Schedule Work Session Action Required: Schedule Work Session Summary: In 2022 a subcommittee was created to review the firearms ordinance and bring forward ordinance amendments. Staff recommends a work session to review a draft of ordinance amendments to the firearms ordinance April 27, 2023, at 5:30 pm. Financial/Budget: N/A Options: 1. Authorize staff to move forward with work session topic as presented. 2. Provide different work session topic. 3. Decline to schedule work sessions on the topic. Recommendation: Schedule a work session for April 27, 2023 at 5:30pm to discuss a draft amendment to the firearms ordinance. Council Action: Mayor or two Council members call for a work session on April 27, 2023 at 5:30pm. Attachments: None Memo To: Kevin Mattson, PE, PW Director From: Kent Torve, PE Steve Hegland, PE Project/File: 227704119 Date: April 3, 2023 Subject: Pay Application #1 to New Look Contracting - Bridge No. 27J78 Replacement on Trailhaven Road Council Action Requested Staff is recommending Council Approve Pay Application #1 for the Bridge No. 27J78 Replacement on Trailhaven Road to New Look Contracting in the amount of $146,053.90. Financing This project is funded by State Aid, State Bridge Bonds, and local funds. Summary The box culvert installation and a portion of the road restoration work has been completed. New Look Contracting will be onsite in the spring to finish grading the road and slopes, install signage, and complete site restoration. Attached is a summary of the work completed to date. Total Contract Value to Date $194,601.00 Work Completed to Date $153,740.95 5% Retainage $7,687.05 Amount Paid to Date $0.00 Total Pay App #1 $146,053.90 Engineer’s Recommendation We recommend approving Pay Application #1 to New Look Contracting in the amount of $146,053.90 Agenda Item: 7k. 04/03/2023 STAFF REPORT Agenda Item:7l. Council Meeting: April 13, 2023 Prepared By: Jessica Beise Topic: Letter of Support – Hennepin County Environment and Engergy Action Required: Direction Summary: Watershed Commissioner Guenthner has requested Council to consider approving a letter to Hennepin County to encourage the County to continue , and to potentially increase funding efforts. Watershed Commissioner Guenthner has drafted a letter of support for Council review. Financial/Budget: Continued funding, or possibly increased funding for water quality projects in Corcoran, or surrounding communities. Options: 1. Authorize letter of support to Hennepin County En vironment and Energy. 2. Decline sending a letter in support. Recommendation Staff recommends sending letter of support. HCEE is a resource for residents and assists in funding water quality projects in the area. Council Action: Consider a motion to authorize submission of letter in support to Hennepin County Environment and Energy. Attachments: 1. Draft letter from Water Commission Guenthner DATE: April 7, 2023 TO: Corcoran City Council FR: Ken Guenthner Commissioner, Elm Creek Watershed Commission Mayor McKee and Councilors: Hennepin County Environment and Energy have been active in Corcoran over the past couple of years, assisting landowners with technical guidance and as a resource for obtaining funding for water quality projects. I believe it is well worth our effort to support HCEE in its annual budgeting process. I ask that you consider and approve sending a letter to Hennepin County (Board of Commissioners, staff with budget authority) encouraging the County to continue (and increase) funding these efforts. As of Counc il packet deadline, I am waiting for HCEE personnel to provide a list of names and addresses for the best persons to receive this letter. I will have those addressees prior to your April 13 meeting and will ask you to approve a final draft at that time. Thank-you. DRAFT letter to Henn. Co.: The City of Corcoran would like to express its appreciation and support for Hennepin County’s Department of Environment and Energy’s promotion of water stewardship in Western Hennepin County. Property owners in Corcoran, in particular large tract and hobby farm owners, have received invaluable guidance, encouragement, and technical support in implementing best management practices on their land. Hennepin representatives Kris Guentzel, Paul Steward and Kevin Ellis have worked to build a level of trust in our community that is allowing landowners to come forward to mitigate often longstanding water quality problems, and create land use solutions that will permanently benefit all Hennepin County residents. Examples of successes underway or completed include reconstruction of grassed waterways, creation of water and sediment control basins, livestock exclusion fences and waterers, and a multi-acre wetland restoration. Together with local landowner’s, HCEE outreach has resulted in an annual reduction of over 47 tons of sediment and 110 pounds of phosphorus reaching Rush Creek alone. Many parts of Corcoran are transitioning from open space to neighborhood and commercial uses. However, we know that substantial portions of Corcoran will likely remain as open space for many years. The challenges facing environmental stewardship in these areas, both technical and economic, will remain. HCEE is an important resource in addressing these challenges and we encourage, and poin tedly ask, that the County and Board of Commissioners support and fully fund this department’s outreach programs. We, in turn, look forward to supporting and participating with HCEE in making Corcoran, and all of Western Hennepin County, an example of public and private partnership success in water quality stewardship. Best regards, City of Corcoran Mayor Tom McKee Page 1 of 11 STAFF REPORT Agenda Item: 7m. City Council Meeting: April 13, 2023 Prepared By: Natalie Davis McKeown Topic: Gmach Accessory Dwelling Unit (ADU) Conditional Use Permit (CUP) (PID 05-119-23-13-0011) (City File No. 23-002) Action Required: Approval Review Deadline: June 1, 2023 1. Request The applicant, George Gmach, requests approval of a conditional use permit (CUP) for a detached accessory dwelling unit (ADU) of 1,152 square feet at 22600 Oakdale Drive. 2.Planning Commission Review The Planning Commission reviewed this item at a public hearing on April 6, 2023. The Planning Commission unanimously (3-0) recommended approval of the draft resolution prepared by staff with the modification that the final roof material of the ADU be aesthetically similar in color rather than material. This change is reflected in the attached resolution. 3.Context Level of City Discretion The City’s discretion in approving or denying a CUP is based on whether the proposal meets the standards outlined in the City Code. If it meets these standards, the City should approve the CUP. Figure 1 Location Map Page 2 of 11 Zoning and Land Use The property is in the Rural Residential (RR) District and is guided Rural/Ag Residential on the 2040 Future Land Use Map. This property is outside of the Metropolitan Urban Service Area (MUSA) boundary. All surrounding properties are zoned RR, guided Rural/Ag Residential, and outside of the MUSA. Characteristics of the Site The site has an existing single-family home in the front center of the lot in addition to two existing detached accessory structures. The Hennepin County Natural Resources Map does not reflect wetlands within the property lines. The 2040 Comprehensive Plan’s Natural Resource Inventory Map does not identify known natural communities on the property. 4.Analysis of Request Conditional Use Permit The City approved a Zoning Ordinance Amendment (also requested by Mr. Gmach) in December 2022 which updated the ADU standards to allow for ADUs of up to 960 square feet to be approved through an administrative permit throughout the City and ADUs of up to 1,200 square feet to be approved through a CUP within the RR district. The applicant requests CUP approval to allow the conversion and expansion of an existing accessory structure located to the northwest of the principal home into an ADU of 1,152 square feet. The addition will include a bathroom and small kitchen that will be designed for handicap accessibility. The applicant intends to use the ADU for personal and family use and does not intend to rent out the ADU while it is under his ownership. Figure 2 ADU Floor Plan Page 3 of 11 ADU Specific CUP Standards The RR district permits ADUs of up to 1,200 square feet under a CUP in Section 1040.030, Subd. 4. The CUP for an ADU is subject to the following conditions: 1.Not more than one accessory dwelling unit is allowed on a single-family detached lot. This condition is satisfied as there is no other ADU on the lot occupied by the existing single-family detached home. 2.An attached or detached unit shall comply with the same minimum building setback requirements as required for the living portion of the principal dwelling unit. This condition is satisfied in the proposed plans. The table below includes the required setbacks: Property Line Required Setback Front (south) 50 feet Side (west & east) 25 feet Rear (north) 25 feet The applicant’s site plan confirms that the existing accessory structure has a setback of at least 37’ from the closest property line. Based on this measurement, the addition and ADU will comply with the required setbacks. 3.An accessory dwelling unit shall be a clearly incidental and subordinate use, the gross floor area of which shall not exceed the gross floor area of the principal dwelling unit or 1,200 square feet, whichever is less. Accessory dwelling units that do not exceed 960 square feet can be approved through an Administrative Permit as detailed in Section 1040.030, Subd. 6(A). The proposed addition is 1,152 sq. ft. The applicant’s narrative provides that the main floor square footage of the principal dwelling is 1,972 square feet. The submitted plat drawing (attached to this report) showing the footprint of the house confirms a square footage of at least this amount. The plans comply with this Figure 3 Site Plan Page 4 of 11 standard without needing to consider the gross floor area of additional levels in the calculation. 4. Unless otherwise specified in this Subdivision, a detached accessory dwelling unit shall be subject to the same regulations as provided under Section 1030 of this Chapter. In evaluating how a detached accessory dwelling unit fits within the size limitations outlined in Section 1030, only the footprint of the accessory dwelling unit is subject to the accessory structure size limit provided for all zoning districts. The ADU is located in the rear yard. The submitted site plans confirm a building separation of at least 10 feet. This property is 2.97 acres. Historically, properties have been allowed to round up to the nearest tenth of an acre, which would allow the applicant an accessory structure footprint of 1,813 square feet. The footprint of the proposed ADU is 1,152 square feet. There is one other accessory structure reflected on the aerial view of the property. Based on the building permit on file with the City, the smaller accessory structure to the northeast has a footprint of 264 square feet. The ADU and site comply with the accessory structure footprint limit. The sidewall height is roughly 9’, but the actual height of an ADU is subject to the same height standards for the principal dwelling, which will be discussed later in this report. However, the eaves and overhangs standard (based on the sidewall height) for accessory structures still apply to ADUs. For a sidewall height of less than 10’, the eaves and overhangs must be a minimum of 12”. Staff interprets eaves to mean the underside or the soffits on the side of a building. The overhang is the edge of the roof over the front/rear elevations. Under this interpretation, the eave is 24” but the overhang is 10”. The applicant provided that the existing structure is legal non- conforming with this standard as it was constructed in 1996 prior to the adoption of the current standard. However, the plans for the addition should be revised to reflect an overhang of 12”. Figure 4 Elevation with Overhang Measurement Page 5 of 11 5. The exterior design of an accessory dwelling unit shall incorporate a similar architectural style, colors, and materials as the principal building in the lot. The applicant provided photos of the principal dwelling as well as the existing accessory structure that will be converted into an ADU. Figure 5 Principal Dwelling Figure 6 Accessory Structure Page 6 of 11 The architectural style, colors, and materials for the ADU look to be similar to the principal structure. The ADU plans show a metal roof, but the applicant’s narrative explains they intend to have a bid completed for both a metal roof and architectural asphalt. If the asphalt is chosen, this will match with the principal dwelling. If the metal is selected, the applicant offers to reroof the principal residence to match the ADU. This was an original condition of the resolution forwarded to the Planning Commission. The Planning Commission moved to modify this condition so that the roof material simply must match in color between the principal and accessory dwelling units rather than requiring the exact same material to provide flexibility to the applicant in how he chooses to proceed. This change seems to meet the spirit of the standard, and the attached resolution is updated to reflect this change. If the applicant proceeds with a metal roof covering, a Certificate of Compliance will be required. Since there is a chance the applicant may proceed with an asphalt roof, staff believes it would be best to handle a Certificate of Compliance for a metal roof with a building permit if it becomes necessary. Residential dwellings with metal roof coverings must satisfy the following requirements for the Certificate of Compliance: a. Meet the standards adopted by the Minnesota State Building Code. b. Have concealed fasteners. c. Are high quality commercial thickness/weight. d. Have been treated with factory applied color coating system against any fading or degradation. 6. The owner of the property shall reside in the principal dwelling unit or in the accessory dwelling unit. The applicant’s narrative confirms their intent to use the ADU for their personal use and will continue to live either in the principal dwelling or the ADU. This standard is included as a condition in the draft resolution to ensure current and future property owners continue to comply with this standard. 7. There shall be no separate ownership of the accessory dwelling unit. There is no separate ownership proposed. This standard is met and is provided as a condition of approval in the draft resolution for the CUP to ensure ongoing compliance. 8. In addition to the parking spaces required for the principal dwelling unit on the lot, two off-street parking spaces shall be provided for an accessory dwelling unit. Such accessory dwelling unit parking spaces shall not conflict with the principal Page 7 of 11 dwelling unit parking spaces and shall comply with the requirements of this Chapter. The applicant’s plans show a parking area of roughly 25’ by 25’ off the existing driveway area that exceeds the 10’ setback requirement from the side property line. The proposed parking will comfortably accommodate two vehicles and will not create a conflict with parking for the principal dwelling. This standard is satisfied. 9. An accessory dwelling unit shall use the same street number as the principal dwelling unit but must include a unique identifier that is consistent with the City’s Street Naming and Addressing Policy to ensure compatibility with Hennepin County, the U.S. Postal Service, and emergency service providers. The entryway to an accessory dwelling unit shall include identifying signage and be connected to the driveway with an improved walkway. The address and identifying signage will be finalized at building permit. Per Public Safety’s recommendation, staff anticipates an address of 22600 Oakdale Dr, Building (Bldg.) 1 for the principal dwelling and 22600 Oakdale Dr, Bldg. 2 for the detached ADU. The applicant’s plans show an improved walkway to be added from the driveway to an existing walkway in the backyard that connects to the accessory structure. This standard is satisfied with a condition of approval to finalize addressing and signage at building permit. Figure 7 Grading and Site Plan Showing Parking Page 8 of 11 10. Accessory dwelling units are subject to the same height restriction for principal structures as determined by the zoning district but must not exceed the existing height of the principal structure. Maximum principal building height in RR district is 35 feet. Building height for a pitched or hip roof is defined as the vertical distance to be measured from the grade of a building line to the mean distance of the highest gable. Based on the submitted elevations, the ADU height measures at roughly 15.6’. This measurement is an estimate, and staff recommends that the plans be revised to clearly dimension the height of the structure per the City Code definition. Regardless, the structure complies with the district limit of 35’. Additionally, ADUs cannot exceed the height of the principal structure. The house was built in the 1970s, and the City does not appear to have a record of the original building permit and building plans from this time. The applicant submitted rough dimensions to staff in March taken from the interior of the building. After taking into account the grade of the building, staff is comfortable concluding that the height of the ADU does not exceed the height of the principal dwelling. Figure 8 Grading & Site Plan Showing Walkway Page 9 of 11 General CUP Evaluation Criteria Section 1070.020, Subd. 3 of the Zoning Ordinance provides 7 general factors to consider in the review of a CUP request. A. Compliance with and effect upon the Comprehensive Plan, including public facilities and capital improvements plans. The proposed ADU is compatible with the 2040 Comprehensive Plan. The Rural/Ag Residential land use category is intended to include natural areas, planted fields, pastureland, hobby farms, and large residential lots. Since the ADU cannot be separated from the principal dwelling, the density of the area will remain roughly 1 unit for every 10 acres as anticipated in the Comprehensive Plan. The Engineering Memo (attached to this report) notes there are no concerns with infrastructure or drainage. The proposed ADU does not impact capital improvement plans. B. The establishment, maintenance, or operation of the conditional use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals, or comfort. Figure 9 Elevation with Estimated Building Height Page 10 of 11 The establishment and ongoing use of the ADU will promote the general public welfare as it will allow for the current homeowners to age in place and future homeowners to have options for their own family or economic opportunities. There is no evidence to suggest an ADU that complies with the standards established by the City will be detrimental to or endanger the public health, safety, morals, or comfort. C. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. The ADU will be housed in an accessory structure that exists today. The applicant’s narrative explains the addition will be screened from public view and adjacent properties by mature trees on all sides. Minimal impact, if any, to the existing trees is expected as a result of this project. It is unlikely that the surrounding residents and property will be negatively affected by the addition of a bathroom and kitchen and ongoing residential use of the accessory structure. D. The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. There is no evidence to suggest that the ADU will impede normal and orderly development of the surrounding properties. E. Adequate public facilities and services are available or can be reasonably provided to accommodate the proposed use. This property is served by private septic and well. The ADU is proposed to be served by a septic system installed in 2021 for a five-bedroom home that was installed with the objective of an eventual ADU in mind. The private well for the property will be shared with the ADU and the casing is tapped for an additional service line per the applicant’s narrative. Staff has no concerns with the ability of the applicant to provide utilities to the ADU. F. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. The ADU conforms to all applicable regulations of the RR district as discussed throughout this report. G. The conditional use and site conform to performance standards as specified by this Chapter. The ADU and site conform to the applicable performance standards as discussed throughout this report. No concerns or nonconformities were noted in the analysis of the applicant’s plans. 5. Recommendation Page 11 of 11 Staff recommends approval of Resolution 2023-28 approving the CUP for an ADU of 1,152 square feet at 22600 Oakdale Drive with conditions as outlined in this report. Attachments: 1. Resolution 2023-28 Approving the Conditional Use Permit for an Accessory Dwelling Unit 2. Applicant’s Narrative 3. Engineering Memo 4. Aerial Photo Mark-up 5. Site Plan 6. Grading Plan 7. Building Plans 8. Preliminary Plat Gmach Farm Subdivision City of Corcoran April 13, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-28 Page 1 of 4 Motion By: Seconded By: A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR AN ACCESSORY DWELLING UNIT FOR GEORGE GMACH AT 22600 OAKDALE DRIVE (PID 05-119-23-13- 0011) (CITY FILE NO. 23-002) WHEREAS, George Gmach (“the applicant”) requested approval of a conditional use permit to construct an accessory dwelling unit on an existing 2.97-acre parcel legally described as: See Attachment A WHEREAS, the Planning Commission reviewed the plan at a duly called Public Hearing and recommends approval; NOW, THEREFORE, BE IT RESOLVED that the Corcoran City Council approves the request for a conditional use permit, subject to the following conditions: 1. A conditional use permit is approved to allow construction of an accessory dwelling unit, in accordance with the application materials and plans received by the City on January 6, 2023, February 1, 2023 and February 3, 2023 except as amended by this resolution. 2. The applicant shall comply with the City Engineer’s Memo dated February 21, 2023. 3. A conditional use permit to allow an accessory dwelling unit of 1,152 square feet is approved, subject to the following findings that specific criteria as outlined in Section 1040.030, Subd. 4 are satisfied: a. No more than one accessory dwelling unit shall be allowed on the property. b. The accessory dwelling unit shall comply with the same minimum building setback requirements as required for the living portion of the principal dwelling unit. c. The accessory dwelling unit shall not exceed 1,200 square feet. d. The detached accessory dwelling unit complies with applicable regulations under Section 1030 of the Zoning Ordinance. e. The exterior design of the accessory dwelling unit shall incorporate a similar architectural style, colors, and materials as the principal dwelling on the lot. f. The owner of the property shall reside in the principal dwelling unit or in the accessory dwelling unit. g. There shall be no separate ownership of the accessory dwelling unit. City of Corcoran April 13, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-28 Page 2 of 4 h. Two off-street parking spaces shall be provided for the accessory dwelling unit. Such accessory dwelling unit parking spaces shall not conflict with the principal dwelling unit parking spaces and shall comply with the Zoning Ordinance requirements. i. The accessory dwelling unit shall use the same street number as the principal dwelling unit but must include a unique identifier that is consistent with the City’s Street Naming and Addressing Policy to ensure compatibility with Hennepin County, the U.S. Postal Service, and emergency service providers. The entryway to an accessory dwelling unit shall include identifying signage and be connected to the driveway with an improved walkway. j. The accessory dwelling unit is subject to the same height restriction for principal structures in the Rural Residential district but must not exceed the height of the principal dwelling. 4. A conditional use permit is approved to allow for an accessory dwelling unit of 1,152 square feet subject to the findings that applicable criteria as outlined in Section 1070.020 (Conditional Use Permits) of the Corcoran Zoning Ordinance are satisfied. Specifically: a. The accessory dwelling unit complies with the Comprehensive Plan, including public facilities and capital improvement plans. The project is consistent with the Rural/Ag Residential land use designation and maintains the density and desired rural character of the area. b. The establishment and ongoing use of the accessory dwelling unit will promote the general public welfare by allowing for additional housing and economic opportunities for the existing and future property owners. There is no evidence to suggest an accessory dwelling unit that complies with the standards established by the City will be detrimental to or endanger the public health, safety, morals, or comfort. c. The accessory dwelling unit will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. The accessory dwelling unit will be an addition to an existing accessory structure that is screened by mature trees on all sides and is unlikely to negatively affect adjacent properties. d. The establishment of the accessory dwelling unit will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. e. Adequate facilities can be reasonably provided to accommodate the accessory dwelling unit. f. The accessory dwelling unit conforms in all other respects to the applicable regulations of the Rural Residential district. City of Corcoran April 13, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-28 Page 3 of 4 g. The accessory dwelling unit and site conform to performance standards in the Zoning Ordinance. 5. A building permit is required prior to beginning construciton. 6. A unit address will be assigned at building permit and City-approved identifying signage will be required for the principal and accessory dwelling units. 7. FURTHER, that the following conditions must be met prior to issuance of a building permit: a. The building plans must be revised to show the following: i. An overhang on the addition portion of the building of at least 12 inches. ii. Dimension the building height as defined in Section 1020 of the Zoning Ordinance. iii. Confirm the final roof covering to be used on the accessory dwelling unit. 1. If metal roofing is selected, a Certificate of Compliance will be required. 2. If metal roofing is selected, the roof material of the accessory dwelling unit must be aesthetically similar in color to the roof material of the principal dwelling. b. The applicant must record the approving resolution at Hennepin County and provide proof of recording to the City. 8. Approval shall expire within one year of the date of approval unless the applicant commences the authorized use. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan, Jeremy Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 13th day of April 2023. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk City of Corcoran April 13, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-28 Page 4 of 4 ATTACHMENT A Lot 4, Block 1, Gmach Farm Subdivision, Hennepin County, Minnesota. 1 George Gmach 22600 Oakdale Drive Rogers, MN 55374 City of Corcoran 8200 CR 116 Corcoran, MN 55340 January 6, 2023 Honorable Mayor, City Council and Planning Commission, We are owners of Lot 4, Block 1, Gmach Farm Subdivision (PID: 05-119-23-13-0011). We built the home on a corner of the family farm in 1976. The original lot was reconfigured and additional ROW was dedicated with a replat in 2017. The current lot is 3.0 acres after the road ROW is excluded (rounded to the nearest tenth). We are requesting a conditional use permit for an Accessory Dwelling Unit (ADU) that exceeds the 960 square foot limit for administrative approval but is under the 1,200 square foot conditional use limit in the rural residential zone. The proposed ADU requires a 16’ long addition to the north side of an existing building. The principal dwelling unit main floor square footage is 1,972 square feet. The recreation building is 768 square feet, and the addition will make it 1,152 square feet. We will be under the 1,813 allowed accessory size for the lot. The addition is screened from public view and the adjacent properties. The addition will not be visible from the road and is screened by mature trees on all sides. There is no impact on drainage for adjacent lots. View from road – ADU is to the left and behind the house and trees. 2 View from the north end of the lot near the border of the family farm – ADU is on the right. The structure on the left is an 11x20 shelter for a maple syrup evaporator. Interior finish of existing building. The intent is to preserve the naturally oxidized white pine interior. The interior height is 9’ at sidewalls and 15’ at center. 3 View of the existing building looking NW from the principal dwelling. The roof peak is 20’ high. The SW corner is 37’ from the side lot line. The remaining building is slightly angled away from the lot line. The addition allows for a bathroom and small kitchen without significant modifications to the existing building which was constructed in 1996. The roofline it intended to match the existing 10:12 pitch. The plan shows a metal roof. Our intent is to get alternate bids for metal or architectural asphalt. If metal is selected the plan is to reroof the principal dwelling unit to match. If asphalt is chosen it will match the existing principal dwelling unit. We do not anticipate renting the ADU. The ADU will be built to allow for handicapped accessibility should that become necessary in the future. A future owner could be expected to either continue the current use or comply with the rental ordinance. The unit is not a commercial enterprise and is to be continuously used as an ADU. The unit is not intended to house employees. There are no animals. There is no added traffic. Space for parking two cars will be improved as required. A new septic system installed in 2021 was sized for a five-bedroom home with the longer-range objective of adding an ADU. The well is 214 feet deep in bedrock and the casing is tapped for an additional service line. The pressure tank and controls will remain in the principal dwelling unit. 4 There is no environmental impact of any significance. The building is screened from adjacent uses by mature trees. There are no expansion plans. Adjacent uses north and south are agricultural. Adjacent uses east and west are large lot residential. A preliminary plat map shows location of buildings and the well. The septic has been replaced as previously noted. The property was delineated for wetlands at the time of the re-plat. There are no wetland impacts. All property taxes are paid. The records can be viewed on the Hennepin County website. Sincerely, George B. Gmach and Jean L. Gmach Enclosures: Plans Photo of surrounding area 2017 survey Application for CUP Memo To: Natalie Davis McKeown Planner From: Kent Torve, PE City Engineer Project: Gmach ADU CUP Date: February 21, 2023 Summary: • The parking pad grading (2 stalls), walkway extension and building addition reviewed for the Gmach ADU do not affect City infrastructure or drainage. • Building permit will still be required to show drainage and land disturbance areas. SHEET: SCALE:DRAWINGS PROVIDED FOR:George & Jean GmachDate Drawn: 04/11/2022 Revised: 06/03/2022 07/24/2022 A GG eeoorr gg ee && JJ eeaann GG mm aacc hh AA DDUU AA dd dd ii tt ii oo nn A-1COVER PAGE WH CN3644RO-37" X 43-5/8" CN3644RO-37" X 43-5/8"407040702868 Pocket Dr E9 A-3 E9 A-3 E10E10 E11 A-3 E11 A-3 E13E13 E14 A-6 E14 A-6 E15 A-7 E15 A-7 E16E16 E17E17 E18E18 15'-11 9/16" 48'3'-11 13/16"4'-8 3/8"4'-0 1/16"3'-3 9/16"4'-8 3/8"3'-3 13/16"12'-8 1/4"11'-3 3/4"24'6'-3 1/2"8'-8" 5'-1"3'-6"1'-6" 3'-0 1/16" 5'-10" 31'-0" X 23'-0" 15'-5" X 10'-4" 15'-5" X 12'-2" 6'-4" X 3'-11" BATH KITCHEN EXISTING STORAGE UTILITY DW Barn Door w/ track to fit existing opening ZERO ENTRY SHOWER/CUSTOM TILE WALLS ADA TOILET HAND FRAMED BOX BAYS W/ MARVIN ULTIMATE CASEMENTS Remove Existing Windows, Use Existing Headers for Doorways No Work in Hatched Area In Floor Heat Controls Dryer Washer Sink SHEET: SCALE:DRAWINGS PROVIDED FOR:PAGE TITLEGeorge & Jean GmachDate Drawn: 04/11/2022 Revised: 06/03/2022 07/24/2022MAIN FLOORA-2 3/8"= 1'-0" E9E915'-11 9/16"48'15'-11 9/16"48'24'5'-3 1/4"3'-6" Recess shower floor to accommodate curbless shower according to manufacturer specifications IInn--FFlloooorr HHeeaattiinngg SSyysstteemm TTBBDD SHEET: SCALE:DRAWINGS PROVIDED FOR:George & Jean GmachDate Drawn: 04/11/2022 Revised: 06/03/2022 07/24/2022FOUNDATION PLANEXISTING A-4 EXTERIOR FINISH NOTES: Exterior finish to be Board & Batten siding over 23/32" sheathing/house wrap. Gable end to be lap siding to match existing Window trim to match existing MATERIALS AND COLOR BY OWNER. Roofing TO BE Standing Seam Metal Roof ( Color TBD) FINISH GRADE SHALL SLOPE AWAY FROM STRUCTURE MIN. 1/2" PER FOOT OF RUN FOR 4' MIL INTERIOR FINISH NOTES: Walls & Ceilings to be Pine T&G siding to match existing Windows to be Marvin Ultimate Casements w/ Wash Mode-Color to match existing Utility Room-Pocket Door, style to be determined Bathroom-Barn Door with track, style to be determined ADA Toilet with 18" clearance on wall side, minimum 36" clearance on cabinet side Addition to have in-floor heating w/ heater unit in Utility Room Concrete floor in shower area to be recessed to allow for zero entry shower floor Shower walls & floor to be large format tile, Color TBD Include sink in laundry area w/ removable counter 3/8"= 1'-0" Exterior Elevation Back Exterior Elevation Left Exterior Elevation Right Exterior Elevation Front SHEET: SCALE:DRAWINGS PROVIDED FOR:George & Jean GmachDate Drawn: 04/11/2022 Revised: 06/03/2022 07/24/2022 E9E9 E10E10 E11E11 E12E12 A-3EXTERIOR ELEVATIONS1/4"= 1'-0" TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5 10 12 4" Concrete Floor 2" Rigid Foam 11 //22 ""==11 ''--00 ""S1S1 15/32" OSB Self Adhered Membrane Standing Seam Metal Roof ( Color TBD) Ice & Water Per Code Cedar Soffit/Fascia to Match Existing 3/8" Cedar Ply W/ 1"x 2" Battens 16" OC 23/32" Sheathing W/ House Wrap 2x6 Wall R19 Insulation W/ Vapor Barrier 1/2" Drywall 6" Sill Seal 2x6 Treated Plate 8"x 16" Footings8" Concrete Stem Wall To Match Existing 6" Concrete Curb To Match Existing Height 4" Stone Base Energy Heel to Match Existing TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5TR-5 SHEET: SCALE:DRAWINGS PROVIDED FOR:George & Jean GmachDate Drawn: 04/11/2022 Revised: 06/03/2022 07/24/2022 A-5Wall/Roof Section1/4"= 1'-0" E14E14 Exterior Story Pole Elevation Bottom of Footing -52.0" Grade Level -4.0" Top of Slab 0.0" Top of Foundation 4.0" Highest Rough Ceiling 108.6" Highest Ridge 241.7" SHEET: SCALE:DRAWINGS PROVIDED FOR:George & Jean GmachDate Drawn: 04/11/2022 Revised: 06/03/2022 07/24/2022 A-6EXTERIOR STORYPOLE1/4"= 1'-0" Elevation 15 Elevation 17 Elevation 18 Elevation 16 SHEET: SCALE:DRAWINGS PROVIDED FOR:George & Jean GmachDate Drawn: 04/11/2022 Revised: 06/03/2022 07/24/2022INTERIOR ELEVATIONSA-7 2868 Pocket Door 4070 Barn Door Style TBD Marvin Ultimate CN3644 Marvin Ultimate CN3644 Large Format Tile Walls Zero Entry Shower Floor ADA Toilet T&G Pine Walls & Ceilings To Match Existing 1/4"= 1'-0" Page 1 of 5 STAFF REPORT Agenda Item: 8a. City Council Meeting: April 13, 2023 Prepared By: Natalie Davis McKeown Topic: Corcoran Locker Plant Site (PID 23-119-23-43-0003) Action Required: Discussion and Direction Review Deadline: N/A 1. Request Katie and Dan Goemann approached staff to discuss the future use of the site for the Corcoran Locker Plant at 20121 County Road 10. Their original request for feedback was reviewed by the Council on March 9, 2023. City Council directed staff to provide additional clarity on the specific site issues. 2.Background The subject property is the site of the Corcoran Locker Plant which was a butcher shop that provided custom slaughtering, meat cutting, and wrapping since 1972. The community was saddened to learn of the business owner’s (Joseph Andres) passing in December of 2022. The Corcoran Locker Plant is no longer open for business according to the business’s Facebook page. His daughter and son-in-law, Katie and Dan, are looking at their options for the future of the property. Katie and Dan had the following specific questions for the Council at the March 9, 2023 meeting: 1.Will on-site animal slaughtering be considered a permitted use going forward? The Council seemed to agree they were open to allowing on-site animal slaughtering going forward. This use is currently considered a legal, non- conforming use, and would continue to be allowed until the business has not operated for 1 year. However, the use cannot be expanded. To allow an expansion of the use or allow the use to resume after the 1-year marker will require a zoning ordinance amendment to allow animal slaughtering as a Figure 1 Site Location Page 2 of 5 permitted or conditional use in the Neighborhood Commercial (C-1) district. The Council seemed to suggest they would be open to this option if necessary. 2. Does the City have an interest in acquiring the property as part of the adjacent City Park? The Council seemed to agree they are open to consider purchasing the property if this is desired by the Goemanns. The Goemanns have indicated to staff that they are not certain which route they prefer at this time (selling the business to a private party vs. selling the land to the City). Staff’s recommendation to the Goemanns was to proceed with completing an appraisal of the property if they are leaning towards selling to the City, and then they can present a selling price offer to the City. If this were to occur, the City Council can discuss this further in a closed session and staff can further research potential funding options. 3. Discussion Topics Site Constraints The City Council asked for additional clarity on the site constraints to better understand what variances may be needed to accommodate a new user or redevelopment. There are several nonconformities on the site, and it is difficult to contemplate all the hypothetical variances that could be needed and requested by a new user, particularly if the site were to be completely redeveloped. Below is a summary of initial concerns after further review of the site, but this may not include all potential variances requested in a future proposal. Again, if business operations resume before the 1-year marker, the site (for the most part) can continue to be used as-is in perpetuity. However, there are believed to be a few illegal nonconformities that would either need to be removed or granted a variance. Staff specifically identified the following illegal nonconformities: - Visible exterior storage of equipment throughout the property without screening. - Fenced area/equipment where animals are kept to the west of the building that encroaches on to City Park property and within the required side setback Figure 2 Image Showing Illegal Nonconformities Page 3 of 5 - The southernmost structure was added after the adoption of the current Zoning Ordinance, does not meet the required front setback, and may not meet accessory structure standards. The size and complaince with MN Building Code standards would need to be confirmed if a variance to the front setback is granted. - It is believed that customer parking in the County right-of-way is not protected as a legal nonconformity. Staff believes it is unlikely the County will do anything about it at this time, but theoretically, it could be something they choose to enforce later on. Further discussions with the County and City Attorney would be needed to resolve this question. A new or expanded use will trigger a site plan that will need to satisfy the prevailing performance standards of the Zoning Ordinance. Staff believes off-street parking requirements may prove to be a particular challenge. It seems unlikely that Hennepin County will demand that customer parking be removed from their right-of-way if business operations resume as-is. However, it is more likely the County would want to see customer parking removed from the right-of-way with an expansion or change in use. There is no area on the site that can comply with the required front setback of 100’ from the County Road frontages for a parking lot (see Figure 3 below). The Zoning Ordinance does allow for the parking setback along a frontage to be reduced to 25’ if additional landscaping is provided, but it may be difficult for the property to be able to accommodate the additional landscaping required (a landscaping plan would need to be prepared to confirm). A 25’ parking setback may allow for a parking lot to be added to the back of the property; however, the County would need to grant access or the user would need to enter into a formal shared access agreement with the property to the east. It is unclear how many parking spots can be accommodated on the property. The required number of parking spaces is entirely dependent on the proposed use and would need to be further evaluated with a site plan submittal. A variance may be needed from the required minimum number of parking Figure 3 100' Setback from County Roads Applied to Property Page 4 of 5 spaces. Further, the Zoning Ordinance requires the parking lot to be paved with curb and gutter and include handicapped parking. An expansion of the building will trigger the need for the following performance standards to be brought into compliance: - Building materials. It appears the building is made of concrete block which is no longer a permitted building material for commercial buildings. With an expansion of an existing structure, the existing façade shall be upgraded so that 25% of more of the existing structure conforms to the exterior building material requirements. However, a conditional use permit (CUP) can be granted by the Council to bypass this requirement. - Landscaping standards. It may be difficult for the site to comply with the following landscaping standards for non-residential uses: o One overstory tree per 1,000 square feet of gross building floor area or one tree per 50 lineal feet of site perimeter, whichever is greater. o One understory shrub for each 300 square feet of building or one tree per 30 lineal feet of site perimeter, whichever is greater. - Setbacks A building expansion would likely require a formal variance to the setbacks from both County Road 10 and County Road 50. It is possible that some of the variance can be mitigated through additional landscaping along County Road 50. Land Swap It was also asked at the March 9th meeting if a land swap was an option. Staff spoke with the City Attorney. Legally, it is possible to do a land swap. Technically, it is a complicated process with many implications. The City’s biggest parcels of land are north of City Hall, and it would need to be confirmed that these properties are not tax forfeit as this type of land is not eligible for a land swap. The City does not currently have land that is zoned for commercial use. Even if a City property were to be rezoned to a commercial district, animal slaughtering would need to be added as a permitted or conditional use in a commercial district to allow for a similar business operation to occur in a new location. Things are made trickier in that the City can’t condition the land swap to result in a specific land use. Additional questions raised include: Page 5 of 5 1. Does it really solve the property owner’s problem if their goal is to sell the business/land for a profitable amount? 2. Are we giving them land that is more valuable? 3. How do we define value? With these implications in mind, staff does not recommend proceeding with a land swap. 4. Direction At this time, it will be beneficial for the Council to provide some insight as to whether there is continued support to work through the site constraints to accommodate either a new user, expansion, and/or new use altogether. Further, the Council should provide direction if there is any further opinion on the City acquiring the land either through a purchase or land swap. Page 1 of 2 STAFF REPORT Agenda Item: 8b. City Council Meeting: April 13, 2023 Prepared By: Natalie Davis McKeown Topic: Planned Unit Development District Standards Zoning Ordinance Amendment (Citywide) (City File No. 22-045) Action Required: Direction At the March 23, 2023 Council meeting, Council directed staff to prepare the zoning ordinance amendment for the Planned Unit Development (PUD) district standards for a public hearing at the Planning Commission meeting in May. There was back and forth discussion on whether the points system should be included in the public hearing or if the Planning Commission should only review an unweighted list of identified public benefits. There seemed to be a general preference, if deemed permissible by the City Attorney, to forward an unweighted list of identified public benefits to the Planning Commission as a policy document with the option for the Council to add the points threshold back into the ordinance and assigned point values back into the policy document after the public hearing. Unfortunately, the City Attorney believes the addition of a formal points system after the public hearing without it being discussed initially would create a material change that requires a new public hearing with the Planning Commission. While he agreed the City could remove the points system or change the assigned point values after the public hearing, he stressed that the City should not add the points system without it being vetted through the formal public hearing process since it changes the standard for review of PUDs. Staff recommends and asks for the City Council to choose one of the following pathways forward: 1.Include the points system draft in the public hearing with it specifically called out that the Council would like feedback from the public and Commission on whether they should continue with the points system as drafted (with the changes discussed at the previous meeting such as reducing categories with 50 points down to 30 points) or use an unweighted list of public benefits. The packet can include a draft of the policy document as an unweighted list as well. Since both options are discussed at the public hearing, then it would not create a material change to choose or slightly alter either approach after the public hearing is held. Page 2 of 2 2. Decide definitively now to move away from the points system, and staff will only forward an unweighted list of public benefits as a policy document to the Planning Commission for the public hearing. STAFF REPORT Agenda Item : 9a. Counc il Meeting: April 13, 2023 Prepared By : Maggie Ung / Jessica Beise Topic : Awarding the Sale of General Obligation Bond – Series 2023A Action Required: Approval Summary : At the January 26, 2023 Council meeting, a resolution was approved providing for the issuance and sale of bonds to fund Water Supply NE Watermain Improvements, Hackamore Road, Horseshoe Bend, and City Center Dr. and Development Grading. The total issuance was adopted for approximately $26,110,000. Since additional cost for construction funding needs was increased, the updated issuance will be for $27,125,000. In advance of the sale a rating call was held with Moody’s Investor Services who re-affirmed the City’s rating at Aa3. Attached to this report is a draft resolution awarding the sale of the bonds which will take place the morning of April 14. The draft resolution will be updated after the sale. Tammy Omdal of Northland Securities will present the Council with specific information regarding the sale at the meeting. Financial /Budget : The total issuance is $27,125,000 (including cost of issuance). The debt service levy will be paid by property taxes. Options: 1.Approve Resolution 2023-27 Awarding the Sale of General Obligation Bonds – Series 2023A. 2. Decline the sale. Recommendation: Approve Resolution 2023-27 Awarding the Sale of General Obligation Bonds – Series 2023A. Council Action: Consider a motion to approve Resolution 2023-27 Awarding the Sale of General Obligation Bonds – Series 2023A. Attachments: 1.Resolution 2023-27 Awarding the Sale of General Obligation Bonds – Series 2023A Extract of Minutes of Meeting of the City Council of the City of Corcoran, Hennepin County, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Corcoran, Minnesota, was duly held in the City Hall in said City on Thursday, April 13, 2023, commencing at 7:00 P.M. The following members of the Council were present: and the following were absent: * * * * * * * * * The Mayor announced that the next order of business was consideration of the proposals which had been received for the purchase of the City’s General Obligation Bonds, Series 2023A, to be issued in the aggregate principal amount of $27,125,000. The City Administrator presented a tabulation of the proposals that had been received in the manner specified in the Notice of Sale for the Bonds. The proposals are as set forth in EXHIBIT A attached. After due consideration of the proposals, Member ___________ then introduced the following written resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: CR100\25\852935.v1 2 RESOLUTION NO. 2023-27 A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION BONDS, SERIES 2023A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $27,125,000; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED By the City Council (the “City Council”) of the City of Corcoran, Hennepin County, Minnesota (the “City”), as follows: Section 1. Sale of Bonds. 1.01. Authorization for Sale of Bonds. Pursuant to a resolution adopted by the City Council on January 26, 2023 (the “Authorizing Resolution”), the City authorized the sale of its General Obligation Bonds, Series 2023A (the “Bonds”), for the following purposes: (a) to finance certain public improvements, including street, utility and road improvements to Hackamore Drive, City Center Drive and 79th Place, Hor seshoe Road and Horseshoe Bend (the “Abatement Project”), pursuant to Minnesota Statutes, Chapter 475, as amended, and Minnesota Statutes, Sections 469.1812 through 469.1815, as amended (collectively, the “Abatement Act”) and a resolution adopted by the City Council on January 26, 2023 following a duly noticed public hearing, approving a property tax abatement (the “Abatements”) for certain property in the City (the “Abatement Parcels”) over a period of 15 years, in an amount sufficient to pay the principal amount of and all or a portion of interest on bonds issued to finance the Abatement Project; and (b) to finance the construction of various improvements to the City’s water utility system, including but not limited to the acquisition, construction, and equipping of a new water treatment facility and other water system improvements (the “Utility Improvements”), pursuant to Minnesota Statutes, Chapters 444 and 475, as amended (collectively, the “Utility Revenue Act”). 1.02. Issuance of General Obligation Bonds. (a) The City Council finds it necessary and expedient to the sound financial management of the affairs of the City to issue its General Obligation Bonds, Series 2023A (the “Bonds”), in the original aggregate principal amount of $27,125,000, pursuant to the Abatement Act and the Utility Revenue Act (collectively, the “Act”), to provide financing for the Abatement Project and the Utility Improvements. (b) The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Bonds, it being determined that the City has retained an independent municipal advisor in connection with such sale. The City has retained Northland Securities, Inc. as its municipal advisor (the “Municipal Advisor”). The actions of the City staff and the City’s Municipal Advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects. 1.03. Award to the Purchaser and Interest Rates. The proposal of _______________, _________ (the “Purchaser”) to purchase the Bonds is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $_________ (par amount of CR100\25\852935.v1 3 $__________, [plus original issue premium of $________], [less original issue discount] [less an underwriter’s discount of $_________]), plus accrued interest, if any, for Bonds bearing interest as follows: Year of Maturity Interest Rate Year of Maturity Interest Rate 2024 % 2039 % 2025 2040 2026 2041 2027 2042 2028 2043 2029 2044 2030 2045 2031 2046 2032 2047 2033 2048 2034 2049 2035 2050 2036 2051 2037 2052 2038 2053 True interest cost: ____________% 1.04. Purchase Contract. The amount proposed by the Purchaser in excess of the minimum bid shall be credited to the accounts in the Debt Service Fund hereinafter created or deposited in the accounts of the Construction Fund hereinafter created, as determined by the City Administrator in consultation with the City’s municipal advisor. The City Administrator is directed to retain the good faith check of the Purchaser, pending completion of the sale of the Bonds. The Mayor and the City Administrator are directed to execute a contract with the Purchaser on behalf of the City. 1.05. Terms and Principal Amount of the Bonds. The City will forthwith issue and sell the Bonds pursuant to the Act, in the original aggregate principal amount of $27,125,000, originally dated the date of issuance, in fully registered form, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as above set forth, and maturing serially on February 1 in the years and amounts as follows: CR100\25\852935.v1 4 Year of Maturity Amount Year of Maturity Amount 2024 $ 2039 $ 2025 2040 2026 2041 2027 2042 2028 2043 2029 2044 2030 2045 2031 2046 2032 2047 2033 2048 2034 2049 2035 2050 2036 2051 2037 2052 2038 2053 (a) $4,200,000 of the principal amount of the Bonds (the “Abatement Bonds”), maturing on February 1 in the years and in the amounts set forth below, will be used to finance the construction of the Abatement Project: Year of Maturity Amount Year of Maturity Amount 2025 $ 2033 $ 2026 2034 2027 2035 2028 2036 2029 2037 2030 2038 2031 2039 2032 (b) The remainder of the principal amount of the Bonds in the amount of $22,925,000 the “Utility Revenue Bonds”), maturing on February 1 in the years and in the amounts set forth below, will be used to finance the construction of the Utility Improvements: CR100\25\852935.v1 5 Year of Maturity Amount Year of Maturity Amount 2024 $ 2039 $ 2025 2040 2026 2041 2027 2042 2028 2043 2029 2044 2030 2045 2031 2046 2032 2047 2033 2048 2034 2049 2035 2050 2036 2051 2037 2052 2038 2053 1.06. Optional Redemption. The City may elect on February 1, 2031, and on any day thereafter to prepay Bonds due on or after February 1, 2032. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 7 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. [1.07 Mandatory Redemption; Term Bonds. The Bonds maturing on February 1, 20__ and February 1, 20__ shall hereinafter be referred to collectively as the “Term Bonds.” The principal amount of the Term Bonds subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Bonds credited against future mandatory sinking fund redemptions of such Term Bond in such order as the City shall determine. The Term Bonds are subject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued interest on February 1 of the following years and in the principal amounts as follows: Sinking Fund Installment Date February 1, 20___ Term Bond Principal Amount $ ____________________ * Maturity CR100\25\852935.v1 6 February 1, 20___ Term Bond Principal Amount $ ____________________ * Maturity] Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing February 1, 2024, to the registered owners of record as of the close of business on the fifteenth day of the immediately preceding month, whether or not that day is a business day. 2.03. Registration. The City will appoint, and will maintain, a bond registrar, transfer agent, authenticating agent and paying agent (the “Registrar”). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar will keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. Whenever any Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner ’s attorney in writing. (d) Cancellation. All Bonds surrendered upon any transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. CR100\25\852935.v1 7 (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is at any time registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes and payments so made to a registered owner or upon the owner’s order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints Northland Trust Services Inc., Minneapolis, Minnesota, as the initial Registrar. The Mayor and the City Administrator are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 days’ notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of this Council, the City Administrator must transmit to the Registrar money sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the City Administrator and executed on behalf of the City by the signatures of the Mayor and the City Administrator, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of any Bond, that signature or facsimile will nevertheless be valid and CR100\25\852935.v1 8 sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this Resolution. When the Bonds have been so prepared, executed and authenticated, the City Administrator will deliver the same to the Purchaser thereof upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. Section 3. Form of Bond. 3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially the form as set forth in EXHIBIT B attached hereto. 3.02. Approving Legal Opinion. The City Administrator is authorized and directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, which will be complete except as to dating thereof and to cause the opinion to be printed on or accompany each Bond. Section 4. Payment; Security; Pledges and Covenants. 4.01. Debt Service Fund. For the convenience and proper administration of the moneys to be borrowed and repaid on the Bonds, there is hereby created a special fund to be designated the Bonds will be payable from the General Obligation Bonds, Series 2023A Debt Service Fund (the “Debt Service Fund”) hereby created. The Debt Service Fund shall be administered and maintained by the City Administrator as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Debt Service Fund will be maintained in the manner herein specified until all of the Bonds and the interest thereon have been fully paid. The City will maintain the following accounts in the Debt Service Fund: the “Abatement Account” and the “Utility Improvements Account.” Amounts in the Abatement Account are irrevocably pledged to the Abatement Bonds and amounts in the Utility Improvements Account are irrevocably pledged to the Utility Revenue Bonds. (a) Abatement Account. Abatements from the Abatement Parcels and ad valorem taxes levied for the Abatement Project are hereby pledged to the Abatement Account of the Debt Service Fund. There is appropriated to the Abatement Account (i) a pro rata portion of amounts over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.04 hereof; (ii) accrued interest; (iii) capitalized interest financed with the proceeds of the Abatement Bonds, if any; (iv) all investment earnings on funds in the Abatement Account; and (v) any and all other moneys which are properly available and are appropriated by the City Council to the Abatement Account. (b) Utility Improvements Account. The City will continue to maintain and operate its water utility fund (the “Water Fund”) to which will be credited all gross revenues of the water system and out of which will be paid all normal and reasonable expenses of current operations of such system. Any balances therein are deemed net revenues (the “Net Revenues”) and will be transferred, from time to time, to the Utility Improvements Account of the Debt Service Fund, which Utility Improvements Account will be used only to pay principal of and interest on the Utility Revenue Bonds and any other bonds similarly authorized. There will always be retained in the Utility Improvements Account a sufficient amount to pay principal of and interest on all the Utility Revenue Bonds, and CR100\25\852935.v1 9 the City Administrator must report any current or anticipated deficiency in the Utility Improvements Account to the City Council. There is also appropriated to the Utility Improvements Account (i) a pro rata portion of amounts over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accord ance with Section 1.04 hereof; (ii) accrued interest, if any; (iii) capitalized interest financed with proceeds of the Utility Revenue Bonds, if any; (iv) all investment earnings on funds in the Utility Improvements Account; and (v) any and all other moneys which are properly available and are appropriated by the City Council to the Water Improvements Account. 4.02. Construction Fund. The City hereby creates the General Obligation Bonds, Series 2023A Construction Fund (the “Construction Fund”) to be administered and maintained by the Administrator as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The City will maintain the following accounts in the Construction Fund: the “Abatement Account” and the “Utility Improvements Account.” Amounts in the Abatement Account are irrevocably pledged to the Abatement Bonds and amounts in the Utility Improvements Account are irrevocably pledged to the Utility Revenue Bonds. (a) Abatement Account. Proceeds of the Abatement Bonds, less the appropriations made in Section 4.01(a) hereof, together with any other funds appropriated for the Abatement Project, will be deposited in the Abatement Account of the Construction Fund to be used solely to defray expenses of the acquisition of the Abatement Project. When the Abatement Project has been acquired and the cost thereof paid, the Abatement Account of the Fund is to be closed and any funds remaining may be deposited in the Abatement Account of the Debt Service Fund or otherwise used in accordance with Minnesota Statutes, Section 475.65. (b) Utility Improvements Account. Proceeds of the Utility Revenue Bonds, less the appropriations made in Section 4.01(b) hereof, will be deposited in the Utility Improvements Account of the Construction Fund to be used solely to defray expenses of the Utility Improvements. When the Utility Improvements are completed and the cost thereof paid, the Utility Improvements Account of the Construction Fund is to be closed and any funds remaining may be deposited in the Utility Improvements Account of the Debt Service Fund or otherwise used in accordance with Minnesota Statutes, Section 475.65. 4.03. City Covenants with Respect to the Utility Revenue Bonds. The City Council covenants and agrees with the holders of the Bonds that so long as any of the Bonds remain outstanding and unpaid, it will keep and enforce the following covenants and agreements: (a) The City will continue to maintain and efficiently operate the water system as a public utility and convenience free from competition of other like municipal utilities and will cause all revenues therefrom to be deposited in a bank account and credited to the Water Fund, as hereinabove provided, and will make no expenditures from that account except for a duly authorized purpose and in accordance with this resolution. (b) The City will also maintain the Utility Improvements Account of the Debt Service Fund as a separate account and will cause money to be credited thereto from time to time, out of Net Revenues from the water system in sums sufficient to pay principal of and interest on the Utility Revenue Bonds when due. (c) The City will keep and maintain proper and adequate books of records and accounts separate from all other records of the City in which will be complete and correct entries as to all transactions relating to the water system and which will be open to inspection and copying CR100\25\852935.v1 10 by any Bondholder, or the Bondholder’s agent or attorney, at any reasonable time, and it will furnish certified transcripts therefrom upon request and upon payment of a reasonable fee therefor, and said account will be audited at least annually by a qualified public accountant and statements of such audit and report will be furnished to all Bondholders upon request. (d) The City Council will cause persons handling revenues of the water system to be bonded in reasonable amounts for the protection of the City and the Bondholders and will cause the funds collected on account of the operations of such system to be deposited in a bank whose deposits are guaranteed under the Federal Deposit Insurance Law. (e) The City Council will keep the water system insured at all times against loss by fire, tornado and other risks customarily insured against with an insurer or insurers in good standing, in such amounts as are customary for like plants, to protect the holders, from time to time, of the Bonds and the City from any loss due to any such casualty and will apply the proceeds of such insurance to make good any such loss. (f) The City and each and all of its officers will punctually perform all duties with reference to the water system as required by law. (g) The City will impose and collect charges of the nature authorized by Section 444.075 of the Act, at the times and in the amounts required to produce Net Revenues adequate to pay all principal and interest when due on the Utility Revenue Bonds and to create and maintain such reserves securing said payments as may be provided herein. (h) The City Council will levy general ad valorem taxes on all taxable property in the City when required to meet any deficiency in Net Revenues. 4.04. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City will be and are hereby irrevocably pledged. If the balance in the Debt Service Fund is ever insufficient to pay all principal and interest then due on the Bonds, the deficiency will be promptly paid out of monies in the general fund of the City which are available for such purpose, and such general fund may be reimbursed with or without interest from the Debt Service Fund when a sufficient balance is available therein. 4.05. Pledge of Tax Levy. For the purpose of paying all or a portion of the interest on the Abatement Bonds, there is levied a direct annual irrepealable ad valorem tax (the “Taxes”) upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. The Taxes will be credited to the Abatement Account of the Debt Service Fund above provided and will be in the years and amounts as attached hereto as EXHIBIT C. The tax levy herein provided will be irrepealable until all of the Abatement Bonds are paid, provided that the City Administrator may annually, at the time the City makes its tax levies, certify to the County Auditor (as hereinafter defined) of the County the amount available in the Abatement Account of the Debt Service Fund to pay principal and interest due during the ensuing year on the Abatement Bonds, and the County Auditor of the County will thereupon reduce the levy collectible during such year by the amount so certified. 4.06. Certification to County Auditor/Treasurer as to Debt Service Fund Amount. It is hereby determined that the estimated collection of the foregoing Taxes levied and the Abatements herein pledged will produce at least 5% in excess of the amount needed to pay when due, the principal and interest payments on the Abatement Bonds and the Net Revenues herein pledged will produce at least 5% in excess of the amount needed to pay when due the principal and interest payments on the Utility Improvement Bonds. CR100\25\852935.v1 11 4.07. Filing of Resolution. The City Administrator is authorized and directed to file a certified copy of this resolution with the County Auditor/Treasurer and to obtain the certificate required by Section 475.63 of the Act. 4.08. Abatement Pledge. It is determined that the principal amount of the Abatement Bonds does not exceed the estimated sum of the Abatements authorized under the Abatement Resolution. Section 5. Authentication of Transcript. 5.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition a nd affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 5.02. Certification as to Official Statement. The Mayor and the City Administrator are hereby authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement. 5.03. Other Certificates. The Mayor, the Finance Manager and/or the City Administrator, or any of them, are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing t he Mayor and the City Administrator, or any of them, shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the City Administrator shall also execute and deliver a certificate as to payment for and delivery of the Bonds. 5.04. Electronic Signatures. The electronic signature of the Mayor, the Finance Manager, and/or the City Administrator, or any of them, to this resolution and to any certificate authorized to be executed hereunder shall be as valid as an original signature of such party and shall be effective to bind the City thereto. For purposes hereof, (i) “electronic signature” means (a) a manually signed original signature that is then transmitted by electronic means or (b) a signature obtained through DocuSign or Adobe or a similarly digitally auditable signature gathering process; and (ii) “transmitted by electronic means” means sent in the form of a facsimile or sent via the internet as a portable document format (“pdf”) or other replicating image attached to an electronic mail or internet message. Section 6. Tax Covenants. 6.01. Tax-Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the “Code”), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. To that end, the City will comply with all requirements necessary under the Code to establish and CR100\25\852935.v1 12 maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, and limitations on amounts invested at a yield greater than the yield on the Bonds. 6.02. Rebate Required. The City will comply with requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Certificates under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Certificates, and the rebate of excess investment earnings to the United States unless the Certificates qualify for an exception to the rebate requirement under the Code and related Treasury Regulations. 6.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of the Bonds or the Abatement Project or the Utility Improvements financed by the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be “private activity bonds” within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. Not Qualified Tax-Exempt Obligations. The Bonds are not designated as “qualified tax-exempt obligations”. 6.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. Section 7. Book-Entry System; Limited Obligation of City. 7.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1.05 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. 7.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the “Participants”) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar) of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City’s obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the CR100\25\852935.v1 13 Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Administrator of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words “Cede & Co.” will refer to such new nominee of DTC; and upon receipt of such a notice, the City Administrator will promptly deliver a copy of the same to the Registrar and Paying Agent. 7.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the “Representation Letter”) which will govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 7.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this Resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 7.05. Payments to Cede & Co. Notwithstanding any other provision of this Resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and notices with respect to the Bond will be made and given, respectively in the manner provided in DTC’s Operational Arrangements, as set forth in the Representation Letter. Section 8. Continuing Disclosure. 8.01. Execution of Continuing Disclosure Certificate. “Continuing Disclosure Certificate” means that certain Continuing Disclosure Certificate executed by the Mayor and the City Administrator and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 8.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this Resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an eve nt of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this section. Section 9. Defeasance. When all Bonds (or all of either the Abatement Bonds or Utility Revenue Bonds portion thereof) and all accrued interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution (with respect to the Abatement Bonds or Utility Revenue Bonds portion of the Bonds, as the case may be) to holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all Bonds (or all of either the Abatement CR100\25\852935.v1 14 Bonds or Utility Revenue Bonds portion thereof) which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full or by depositing irrevocably in escrow, with a suitable institution qualified by law as an escrow agent for this purpose, cash or securities which are backed by the full faith and credit of the United States of America, or any other security authorized under Minnesota law for such purpose, bearing interest payable at such times and at such rates and maturing on such dates and in such amounts as shall be required and sufficient, subject to sale and/or reinvestment in like securities, to pay said obligation(s), which may include any interest payment on such Bond and/or principal amount due thereon at a stated maturity (or if irrevocable provision shall have been made for permitted prior redemption of such principal amount, at such earlier redemption date). If any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. (The remainder of this page is intentionally left blank.) Approved by the City Council of the City of Corcoran, Minnesota this 13th day of April, 2023. Mayor ATTEST: City Administrator CR100\25\852935.v1 15 The motion for the adoption of the foregoing resolution was duly seconded by Member _________ and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted. CR100\25\852935.v1 A-1 EXHIBIT A PROPOSALS CR100\25\852935.v1 B-1 EXHIBIT B FORM OF BOND No. R-_____ $________ UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF CORCORAN GENERAL OBLIGATION BOND SERIES 2023A Rate Maturity Date of Original Issue CUSIP % February 1, 20__ May 11, 2023 Registered Owner: Cede & Co. The City of Corcoran, Minnesota, a duly organized and existing municipal corporation in Hennepin County, Minnesota (the “City”), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum set forth above on the Maturity date specified above, with interest thereon from the date hereof at the annual Rate specified above (calculated on the basis of a 360-day year of twelve 30 day months), payable February 1 and August 1 in each year, commencing February 1, 2024, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by Northland Trust Services Inc., Minneapolis, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2031, and on any day thereafter to prepay Bonds due on or after February 1, 2032. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify The Depository Trust Company (“DTC”) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. [The Bonds maturing on February 1, 20__ and February 1, 20__ shall hereinafter be referred to collectively as the “Term Bonds.” The principal amount of the Term Bonds subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Bonds credited against future mandatory sinking fund redemptions of such Term Bond in such order as the City shall determine. The Term Bonds are subject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued interest on February 1 of the following years and in the principal amounts as follows: CR100\25\852935.v1 B-2 Sinking Fund Installment Date February 1, 20___ Term Bond Principal Amount $ ____________________ * Maturity February 1, 20___ Term Bond Principal Amount $ ____________________ * Maturity] This Bond is one of an issue in the aggregate principal amount of $27,125,000 all of like original issue date and tenor, except as to number, maturity date, interest rate, and redemption privilege, all issued pursuant to a resolution adopted by the City Council on April 13, 2023 (the “Resolution”), for the purpose of providing money to defray the expenses incurred and to be incurred in the undertaking of certain public street and utility improvements and improvements to the water system of the City, pursuant to and in full conformity with the home rule charter of the City and the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapters 444 and 475, as amended, and Minnesota Statutes, Sections 469.1812 through 469.1815, as amended, and the principal hereof and interest hereon are payable in part from abatements collected from certain property in the City, in part from ad valorem taxes, and in part from net revenues of the water system of the City, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency in ad valorem taxes and net revenues pledged, which taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. This Bond is not a “qualified tax-exempt obligation” within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that in and by the Resolution, the City has covenanted and agreed that it will continue to own and operate the water system free from competition by other like municipal utilities; that adequate insurance on said system and suitable fidelity bonds on employees will be carried; that proper and adequate books of account will be kept showing all receipts and disbursements relating to the Water Fund, into which it will pay all of the gross revenues from the water system; that it will also create and maintain a Utility Improvements Account within the General Obligation Bonds, Series 2023A Debt Service Fund, into which it will pay, out of the net revenues from the water system a sum sufficient to pay principal of the Utility Revenue Bonds (as defined in the Resolution) and interest on the Utility Revenue Bonds when due; and that it will provide, by ad valorem tax levies, for any deficiency in required net revenues of the water system. As provided in the Resolution and subject to certain limitations set forth ther ein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner’s attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner’s attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at CR100\25\852935.v1 B-3 the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the home rule charter of the City and the Constitution and laws of the State of Minnesota, to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with i ts terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional , statutory, or charter limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Corcoran, Hennepin County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and the City Administrator and has caused this Bond to be dated as of the date set forth below. Dated: May 11, 2023 CITY OF CORCORAN, MINNESOTA (Facsimile) (Facsimile) Mayor City Administrator _________________________________ CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. NORTHLAND TRUST SERVICES INC. By Authorized Representative _________________________________ ABBREVIATIONS CR100\25\852935.v1 B-4 The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations: TEN COM -- as tenants in common UNIF GIFT MIN ACT _________ Custodian _________ (Cust) (Minor) TEN ENT -- as tenants by entireties under Uniform Gifts or Transfers to Minors Act, State of _______________ JT TEN -- as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used though not in the above list. ________________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint _________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor’s signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program (“STAMP”), the Stock Exchange Medallion Program (“SEMP”), the New York Stock Exchange, Inc. Medallion Signatures Program (“MSP”) or other such “signature guarantee program” as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. The Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) CR100\25\852935.v1 B-5 Please insert social security or other identifying number of assignee PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Date of Registration Registered Owner Signature of Registrar May 11, 2023 Cede & Co. Federal ID #13-2555119 C-1 CR100\25\852935.v1 EXHIBIT C TAX LEVY SCHEDULE Tax Levy for Abatement Bonds Year* Amount 2024 $ 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 _______________________________ * Collection Year CR100\25\852935.v1 STATE OF MINNESOTA COUNTY OF HENNEPIN CERTIFICATE OF COUNTY AUDITOR/TREASURER AS TO TAX LEVY AND REGISTRATION I, the undersigned County Auditor/Treasurer of Hennepin County, Minnesota, hereby certify that a certified copy of a resolution adopted by the governing body of the City of Corcoran, Minnesota (the “City”), on April 13, 2023, levying taxes for the payment of the City’s General Obligation Bonds, Series 2023A, issued in the original aggregate principal amount of $__________ dated as of___________, 2023, has been filed in my office and said bonds have been entered on the register of obligations in my office and that such tax has been levied as required by law. WITNESS My hand and official seal this _____ day of __________, 2023. County Auditor/Treasurer Hennepin County, Minnesota (SEAL) Deputy County Auditor STAFF REPORT Agenda Item : 9b . Counc il Meeting: April 13, 2023 Prepared By : Kevin Mattson/Jessica Beise Topic : 2022-2023 Capital Improvement Plan – Purchases/Amendments Action Required: Approval Su mm ar y : On January 27, the City Council approved the 2022-2023 Capital Improvement Plan as outlined in Attachment 1. Staff is requesting final approval to purchase the following preliminarily approved 2022-2023 CIP items: Public Works •Trailer - $20,000 o Replace a current trailer. Keep the original as a spare. •1/2 Ton Pickup - $50,000 o Purchase a pickup for additional staff and maintenance requirements. •3/4 Ton Pickup - $70,000 o Purchase a pickup for additional staff and maintenance requirements. Public Safety •Ford SUV Explorer - $70,000 o Replace squad 562. Repurpose the vehicle for Police Reserves or other departments. •Ford SUV Explorer - $70,000 o Replace squad 566. Repurpose the vehicle for Police Reserves or other departments. •Support/Protection Equipment - $20,000 o Replace portable and mobile radios as needed. It is also used to purchase and maintain long term squad protective equipment like bulletproof rifle vests and squad rifles. Administration •City Hall Roofing - $81,000 o Staff solicited three quotes: Gates General Contractors, Minnesota Exteriors, and NMC Exterior. o The low bid was $65,943.00 from Minnesota Exteriors. o All bids include tear-off and disposal of existing roofing, use comparable materials and will be installed per State Building Code and manufacturers specifications. o With the recent roof leak and potential roof decking repairs needed, staff is requesting authorization to use the remaining funds up to $15,000 for any Page 2 necessary repairs discovered during the reroof. Staff will monitor the project during construction. Additionally, the Public Works department continually evaluates this equipment plan by monitoring market conditions, new products, and equipment availability to provide best- value in performing the city’s maintenance goals and responsibilities. The Public Works department is proposing several amendments to the 2022-2023 Capital Improvements Plan as outlined below. Proposed Amended Equipment ($170,500) •6125R Tractor - $284,500 o New tractor that replaces older 6125R Tractor scheduled for replacement in 2024 (trade-in value $78,000) o 6130M Tractor (trade-in value $74,000) o 1565 Mower (trade-in value $10,000) •CT160 Scrubber/Sweeper - $24,500 o New equipment to improve health and safety concerns. •SJ3226 Scissor Lift - $18,500 o New equipment used frequently. •1545 Mower - $5,000 o Keep existing 1545 Mower planned for re-sale. Equipment Savings or Increased Value from Plan ($173,500 savings) •6130M Tractor - increased trade-in value by $44,000 •CIP Amendments approved October 2022 - $38,000 savings •Cat Grader Rebuild - $25,000 savings •¾ Ton Pickup – $10,000 savings •1,800-GAL Water Truck – increased resale value by $10,000 •Tandem Axle Dump Truck - $5,000 savings •Pickup - increased resale value by $5,000 •Trail Maintenance Equipment/Accessories Amendment approved February 2023 -$4,500 savings •Warm Storage Area Expansion - $4,500 savings •1565 Mower – increased trade-in value by $3,000 •Various other equipment sales (2022-2023) - $24,500 Other advantageous to the proposed equipment changes include: •Enhanced efficiency in maintenance operations •Year-round use of equipment These pieces of equipment would be purchased using the State Contract or with quotes that were lower than the State Contract. It should be noted that the included quotes are expected to continue to increase if not acted upon with the specified timeframes. Page 3 Staff is requesting the Council approve the 2022-2023 Capital Improvement Plan purchases and amendments as presented including the Trailer, ½ Ton Pickup, ¾ Ton Pickup, Ford SUV Explorers (2), Support/Protection Equipment, City Hall Roofing, 6125R Tractor, CT160 Scrubber/Sweeper, and SJ3226 Scissor Lift. Fi n anc i al /B udg et : The preliminarily approved and funded 2022-2023 Capital Improvement Plan for all Public Works items was $1,280,000. The recommended equipment amendments remain within the department budget. All other recommended 2022-2023 Capital Improvement Plan purchases remain within budget as well. Op t i on s : 1.Approve the 2022-2023 Capital Improvement Plan purchases and amendments as presented including the Trailer, ½ Ton Pickup, ¾ Ton Pickup, Ford SUV Explorers (2), Support/Protection Equipment, City Hall Roofing, 6125R Tractor, CT160 Scrubber/Sweeper, and SJ3226 Scissor Lift. 2.Send back to staff for further review. Rec o mm endat i on : Approve the 2022-2023 Capital Improvement Plan purchases and amendments as presented including the Trailer, ½ Ton Pickup, ¾ Ton Pickup, Ford SUV Explorers (2), Support/Protection Equipment, City Hall Roofing, 6125R Tractor, CT160 Scrubber/Sweeper, and SJ3226 Scissor Lift. Co un c i l A c t i on : Consider a motion to approve the 2022-2023 Capital Improvement Plan purchases and amendments as presented including the Trailer, ½ Ton Pickup, ¾ Ton Pickup, Ford SUV Explorers (2), Support/Protection Equipment, City Hall Roofing, 6125R Tractor, CT160 Scrubber/Sweeper, and SJ3226 Scissor Lift. At t ac h m en t s : 1.2022-2023 Capital Improvement Plan (adopted without amendments) 2.6125R Tractor Quote 3.CT160 Scrubber/Sweeper Quote 4.SJ3226 Scissor Lift Quote 5.City Hall Roofing Quote Department Item Cost Re-sale Sub-total Notes Administration TBD Facility review taking place following remodel Public Safety Ford SUV Explorer (565)$60,000 $10,000 $50,000 Repurposed for Reserves/Public Works/Code Enforcement Chief Squad (561)$65,000 $0 $65,000 Repurpose for City Hall Ford SUV Explorer $70,000 $0 $70,000 Fleet Addition due to added staff Key Management System $25,000 $0 $25,000 Existing System Beyond Capacity Weapon Mounted Cameras $15,000 $0 $15,000 Teathered Event and Search Camera $30,000 $0 $30,000 EZ Go Express 4x4 $15,000 $0 $15,000 Replace EZ-Go Golf Cart Speed / Message Trailer $35,000 $0 $35,000 Support and Protection Equipment $20,000 $0 $20,000 Radios, squad protective equipment Records Management System $150,000 $0 $150,000 Public Works/Parks Craftco Crack Filler $60,000 $3,000 $57,000 John Deere 4066R Tractor $51,000 $15,000 $36,000 Felling Trailer $20,000 $0 $20,000 Keep for spare (emergency) Landpride 15 ft. Flex Mower $20,000 $2,000 $18,000 John Deere 1585 Front Mower w/accessories $53,000 $7,000 $46,000 John Deere 6130M Mower Tractor $145,000 $30,000 $115,000 GMC 3/4 ton Pickup with snow plow $65,000 $10,000 $55,000 Resale depends on availability of trucks in 2023 Cat Grader $50,000 $0 $50,000 Rebuild Toro 7500 Mower $35,000 $10,000 $25,000 New equipment (received for $10k grant) Front End Loader with snow plow $265,000 $0 $265,000 New equipment John Deere 1545 Front Mower $50,000 $5,000 $45,000 Tandem Axle Dump Truck $283,000 $60,000 $223,000 Warm Storage Area Expansion $40,000 $0 $40,000 Sub-total $1,470,000 Department Item Cost Re-sale Sub-total Notes Administration Roof shingles $100,000 $0 $100,000 Public Safety Ford SUV Explorer (562)$70,000 $0 $70,000 Repurposed for Reserves/Public Works/Code Enforcement Ford SUV Explorer (566)$70,000 $0 $70,000 Repurposed for Reserves/Public Works/Code Enforcement Support and Protection Equipment $20,000 $0 $20,000 Radios, Body Cameras, squad protective equipment Public Works/Parks Wood Chipper $65,000 $10,000 $55,000 Trail Maintenance Equipment Accessories $50,000 $0 $50,000 New equipment 1/2 ton pickup $50,000 $0 $50,000 New equipment Pickup $70,000 $0 $70,000 New equipment Sub-total $485,000 2022-2023 Total $1,955,000 Street Sweeper $350,000 $0 $350,000 Removed - review watershed grant opportunities 2022 2023 Draft 2022-2023 Capital Improvement Plan Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries (collectively “Deere”) and government agencies are subject to audit and access by Deere's Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts. Vendor: Deere & Company 2000 John Deere Run Cary, NC 27513 Signature on all LOIs and POs with a signature line Contract name or number; or JD Quote ID Sold to street address (no PO box) Bill to email address (required to send the invoice and/or to obtain the tax exemption certificate Customer: Quotes are valid for 30 days from the creation date or upon contract expiration, whichever occurs first. A Purchase Order (PO) or Letter of Intent (LOI) including the below information is required to proceed with this sale. The PO or LOI will be returned if information is missing. Daniel Scharber Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 Tel: 763-428-4107 Fax: 763-428-2700 Email: danscharber@mnequip.com For any questions, please contact: Ship to street address (no PO box) Bill to contact name and phone number Bill to address Membership number if required by the contract Date: 22 March 2023 Offer Expires: 31 December 2023 Confidential Quote Id: 28439276 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com Prepared For: CITY OF CORCORAN Proposal For: Delivering Dealer: Daniel Scharber Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 rogerssales@mnequip.com Quote Prepared By: Daniel Scharber danscharber@mnequip.com ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com Confidential Salesperson : X ______________Accepted By : X ______________ Quote Summary Prepared For: CITY OF CORCORAN 8200 COUNTY ROAD 116 CORCORAN, MN 55340 Business: 763-420-2288 pmeister@ci.corcoran.mn.us Delivering Dealer: Minnesota Equipment, Inc. Daniel Scharber 13725 Main Street Rogers, MN 55374 Phone: 763-428-4107 danscharber@mnequip.com Quote ID:28439276 22 March 2023 05 April 2023 Created On: Last Modified On: Expiration Date:31 December 2023 Equipment Summary Selling Price Qty Extended JOHN DEERE 6R 215 Tractor $ 265,236.51 X 1 = $ 265,236.51 Contract:MN Ag Tractors and OEM Attachments 224607 (PG 12 CG 22) Price Effective Date: November 4, 2022 Equipment Total $ 265,236.51 Trade In Summary Qty Each Extended 2008 JOHN DEERE 6430 Premium - L06430K568444 1 $ 74,000.00 $ 74,000.00 PayOff $ 0.00 Total Trade Allowance $ 74,000.00 2012 JOHN DEERE 6125R - 1L06125RVCP732895 1 $ 78,000.00 $ 78,000.00 PayOff $ 0.00 Total Trade Allowance $ 78,000.00 2004 JOHN DEERE 1565, CAB, MOWER, BLOWER - TC1565D030066 1 $ 10,000.00 $ 10,000.00 PayOff $ 0.00 Total Trade Allowance $ 10,000.00 Trade In Total $ 162,000.00 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com Confidential Salesperson : X ______________Accepted By : X ______________ * Includes Fees and Non-contract items Quote Summary Equipment Total $ 265,236.51 Trade In $ (162,000.00) SubTotal $ 103,236.51 Est. Service Agreement Tax $ 0.00 Total $ 103,236.51 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 103,236.51 Quote Id: 28439276 Customer Name:CITY OF CORCORAN Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com JOHN DEERE 6R 215 Tractor Hours: Stock Number: Contract:MN Ag Tractors and OEM Attachments 224607 (PG 12 CG 22) Price Effective Date:November 4, 2022 Selling Price * $ 265,236.51 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount% Discount Amount Contract Price Extended Contract Price 08PAL 6R 215 Tractor 1 $ 303,319.00 23.00 $ 69,763.37 $ 233,555.63 $ 233,555.63 Standard Options - Per Unit 183E JDLink™ Modem 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 190A Gen 4 4200 CommandCenter™ 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 0202 United States 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 0409 English 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 0660 Less Loader Package 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 0700 Less Loader Equipment 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 832C Fender Controls for Dedicated Electrical Selective Control Valve (SCV) 1 $ 131.00 23.00 $ 30.13 $ 100.87 $ 100.87 1558 AutoPowr™ Infinitely Variable Transmission (IVT™) 50 km/h (31 mph) 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 1758 AutoTrac™ Ready 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 1950 Less Application 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 2014 Premium Cab Package 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 2159 Premium Seat 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 2204 Hydraulic Cab Suspension 1 $ 7,219.00 23.00 $ 1,660.37 $ 5,558.63 $ 5,558.63 2522 Mirrors - Electrical Adjustable And Manual Telescopic with Wide Angle 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 2624 Panorama Doors left and right 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 2664 Premium Radio 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 Quote Id: 28439276 Customer Name:CITY OF CORCORAN Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com 2708 CommandArm™ with CommandPro™ 1 $ 4,456.00 23.00 $ 1,024.88 $ 3,431.12 $ 3,431.12 3240 Hydraulic Pump - 155 L/min 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 3341 4 Electronic Selective Control Valves (SCV) - Premium 1 $ 1,251.00 23.00 $ 287.73 $ 963.27 $ 963.27 3403 E-SCV 3F (Electrical Midstack Valve, 3 Functions) 1 $ 5,949.00 23.00 $ 1,368.27 $ 4,580.73 $ 4,580.73 3833 Rear PTO - 540/540E/1000 - for R&P Axle 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 4121 Telescopic Draft Links with Ball End - Category 3N 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 4213 Center Link with Ball End - Category 3 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 4410 Sway Blocks 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 5063 R&P Rear Axle 100 mm (3.94 in.) x 2550 mm (100.4 in.) 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 5091 Adjustable cast wheels 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 5248 Rear Wheels 650/65R42 - Special Profile 1 $ 3,456.00 23.00 $ 794.88 $ 2,661.12 $ 2,661.12 5915 Rear and Front Tire Brand - Nokian 1 $ 440.00 23.00 $ 101.20 $ 338.80 $ 338.80 6070 4WD front axle - TLS Plus with brakes 1 $ 7,683.00 23.00 $ 1,767.09 $ 5,915.91 $ 5,915.91 6092 Adjustable steel wheels 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 6256 Front Wheels 540/65R30 - Special Profile 1 $ 470.00 23.00 $ 108.10 $ 361.90 $ 361.90 7706 Shipment Preparation - By Ship Overseas, with Conservation 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 8012 Front Fenders for Mechanical Front-Wheel Drive (MFWD) - Turnable 1 $ 1,234.00 23.00 $ 283.82 $ 950.18 $ 950.18 8020 Fender Extension - One- Piece Side and Rear Extension (Adjusted to Tire Size) 1 $ 904.00 23.00 $ 207.92 $ 696.08 $ 696.08 8274 Heated Rear Window (Rear Window Defrost) 1 $ 661.00 23.00 $ 152.03 $ 508.97 $ 508.97 8301 Cold Start Package II 1 $ 639.00 23.00 $ 146.97 $ 492.03 $ 492.03 Quote Id: 28439276 Customer Name:CITY OF CORCORAN Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-428-4107 rogerssales@mnequip.com 8704 Premium Light Package 1 $ 4,515.00 23.00 $ 1,038.45 $ 3,476.55 $ 3,476.55 8726 Dual Beacon Lights 1 $ 305.00 23.00 $ 70.15 $ 234.85 $ 234.85 8782 Backup Alarm 1 $ 669.00 23.00 $ 153.87 $ 515.13 $ 515.13 8971 Rear Wheel Weights- 410 kg (904 lb) Inside/Drive Wheel 1 $ 1,162.00 23.00 $ 267.26 $ 894.74 $ 894.74 Standard Options Total $ 41,144.00 $ 9,463.12 $ 31,680.88 $ 31,680.88 Technology Options/Non-Contract/Open Market 1880 Less Receiver 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 Technology Options Total $ 0.00 $ 0.00 $ 0.00 $ 0.00 Value Added Services Total $ 0.00 $ 0.00 $ 0.00 Total Selling Price $ 344,463.00 $ 79,226.49 $ 265,236.51 $ 265,236.51 Window, Siding, and Roofing Specialist Since 1947 _______________________________________________________________________ 8600 Jefferson HWY PO Box 266 – Osseo, MN 55369 Phone 763.493.5500 * Fax 763.493.8980 License #2877 Customer: City of Corcoran – “City Hall / Police Station Roof” City: Corcoran, MN Roofing Estimate Lifetime IKO Cambridge Asphalt Roofing Estimate Includes the Following: Remove one layer of asphalt shingles on the entire building and cupolas and dispose of. Install IKO Cambridge shingles to meet code. Price includes pipe jack flashing, small-large bathroom vents, 15 lbs tar paper underlayment, ice and water shield, colored valley metal, dormer flashing, shingle tins, Lomanco 750G roof vents, NEW aluminum Rollex drip edge, and IKO hip and ridge cap. Up to 32 square feet of new decking for rotten decking repair is included in the price along with taxes, dumpster, clean-up, and permit. Total for IKO Roofing System: $55,988.00 https://www.iko.com/na/residential-roofing-shingles/architectural/cambridge/ Option for Gazebo with IKO Roofing System: +$1,350.00 Total for GAF Timberline HDZ Roofing System with Timbertex Ridge: $60,153.00 Option for Gazebo with GAF Roofing System: +$1,490.00 Option for GAF Deck Armor Synthetic Underlayment in lieu of Tar Paper: +$4,300.00 $65,943.00 STAFF REPORT Agenda Item : 9c . Council Meeting: April 13, 2023 Prepared By : Kevin Mattson Topic : City Center Drive & 79th Place Street Improvements Action Required: Approval Su mm ar y : With the approval of the St. Therese Communities development, various infrastructure projects were required related to site grading, utilities, and street construction. On August 12, 2021, the City held an Improvement Hearing related to the City Center Drive & 79th Place Street Improvements project which included proposed special assessments to four properties as shown. As a result of unanticipated delays in the St. Therese development, the timing for ordering the street improvements has passed related to the previous special assessments. Staff has identified two options to proceed with the street improvements. 1.Negotiate waiver agreements with the benefiting properties. a.Maintains current construction schedule. b.Generally supported by impacted landowners. c.Meets the original intent of the project. 2.Restart the Minnesota State Statute 429 process. a.Delays construction schedule to 2024 b.Requires updated appraisal values. c.Possible construction cost increases. It is recommended that the Council review and discuss the information provided and direct staff to proceed with Option 1 or Option 2. If Option 1 is preferred, then Council should approve the attached Engineering Design Services proposal and authorize staff to negotiate waiver agreements. If Option 2 is preferred, then Council should approve the attached Feasibility Study proposal and authorize staff to complete updated appraisals. Page 2 Fi n anc i al/B udg et: The street improvements are anticipated to be funded through a combination of sources including Municipal State Aid, special assessments, developer contributions, and local participation (bonding). At this stage, it is unknown how the actual percentages will break down. Op t i on s : 1.Approve the City Center Drive & 79th Placement Street Improvements – Engineering Design Services Proposal and authorize staff to negotiate waiver agreements. 2.Approve the City Center Drive & 79th Place Street Improvements - Feasibility Study Proposal and authorize staff to complete updated appraisals. 3.Direct staff to bring back additional information. Rec o mm endat i on : Staff recommends Option 1 approving the City Center Drive & 79th Placement Street Improvements – Engineering Design Services Proposal and authorizing staff to negotiate waiver agreements. Co un c i l A c t i on : Consider a motion to approve the City Center Drive & 79th Placement Street Improvements – Engineering Design Services Proposal and authorize staff to negotiate waiver agreements. At t ac h m en t s : 1.City Center Drive and 79th Place Street Improvements – Engineering Design Service Proposal (Stantec) 2.City Center Drive & 79th Place Street Improvements – Feasibility Study Proposal (Stantec) March 15, 2023 Kevin Mattson, PE Public Works Director 9100 County Road 19 Corcoran, MN 55340 Dear Kevin: Reference: City Center Drive and 79th Place Design Documents We appreciate the opportunity to present this scope of work to provide professional engineering services for the completion of Design Documents for the City Center and 79th Place Project. This scope of services will include the completion of final design and bidding documents, technical specifications, construction documents and bidding assistance. Project Understanding The City Center and 79th Place project is the construction project of the public infrastructure associated with the first phase of the Downtown district. This project is being completed in partnership with multiple stakeholders including the St. Therese senior housing development and the M&I Rush Creek Reserve development. The mass grading of the roadway and St. Therese development site was designed and bid as a singular project to bring efficiencies and cost savings to both parties. Additionally, the majority of the utilities with this project are required by the St. Therese Senior Housing and MI Rush Creek Reserve developments but are being installed with this project under a cost share agreement between those two parties. The mass grading project is underway and planned to be completed in the spring/summer of 2023 and design of the utilities for the project has been ongoing. We are requesting authorization to complete the final Design Documents for the project which will incorporate the final roadway and utility portions of the projects to be bid in one package. Scope of Work Task 100 - Final Construction Documents Stantec will provide final construction documents for the project which will include the information outlined below. · Utilize topographic survey data that was collected with the mass grading portion of the project. · Preparation of final easement exhibits and descriptions for the necessary easements on the project. We will provide onsite staking of proposed easement limits for each property. · Coordination with small utility companies with utility relocations. · Final plan preparation of design documents in accordance with the MnDOT State Aid Highway Standards. This will include including title sheet, existing conditions/demo, plan and profiles, storm sewer improvements, utility sheet, striping and signage plan, erosions control plan, SWPPP, typical sections and details. A portion of this project will be funded utilizing the City of Corcoran Municipal State Aid funds so the plans will be completed to those standards for construction. · A development of a SWPPP in accordance with MPCA NPDES permitting requirements will be required and will be provided with this scope of work. It is assumed the SWPPP will be included with the bidding documents and the MPDES permit will not be submitted until the project has been bid. March 15th, 2023 Kevin Mattson PE Public Works Director Page 2 of 3 Reference: City Center Drive and 79th Place Design Documents · A portion of the work will include turn lanes into both 79th Place and City Center Drive along the County Road. This work will include coordination with Hennepin County to ensure those improvements are designed in conformance with their design standards. · Stormwater management design. The pond and stormwater management devices were designed with eh mass grading of the project but additional calculations will be necessary for the State Aid Hydraulic submittals. · Engineers Cost estimate of the final design documents · Landscaping plan in accordance with the SE District Standards. It is assumed that a preliminary landscaping plan will be presented to the City Council for their consideration incorporating the design elements of the complete downtown district. The final plan may include some components of that plan that make sense with an initial phase with some elements anticipated to be provided with future linear park or downtown development. · Wetland permitting was addressed with the mass grading portion of the project and no additional wetland permitting is anticipated to be necessary with this phase of the project. Task 200 - Bidding Assistance · Stantec will provide assistance in the bidding process that includes preparing the advertisement for bids, responding to contractor questions, attending the bid opening, providing a bid tabulation, evaluate qualifications and provide an award recommendation. · As there are multiple stakeholders within the project, the bid tabulation will be used to present updated cost share information to those parties. Task Cost Task 100 – Final Construction Documents $ 128,000 Task 200 – Bidding Assistance $ 8,500 Total $ 136,500 Closing We hope this letter defines the of scope work and the estimated fee of services to your satisfaction. Stantec will complete this scope of work according to the Master Services Agreement and previous practices with the City of Corcoran. On behalf of our Stantec team, we thank you for this opportunity to be of service to your community. March 15th, 2023 Kevin Mattson PE Public Works Director Page 3 of 3 Reference: City Center Drive and 79th Place Design Documents Regards, Stantec Consulting Services Inc. Kent Torve PE (MN, TX, SD), LEED AP City Engineer/ Principal Phone: 612.209.7919 Kent.torve@stantec.com Steve Hegland, PE (MN) Client Manager Phone: 612-741-6548 steven.hegland@stantec.com By signing this proposal, City of Corcoran authorizes Stantec to proceed with the services herein described and the work will be completed in accordance with the existing Master Service Agreement. This proposal is accepted and agreed on the ___________ day of _________,_________ . Per: __________________________ _____________________________ __________________________ Print Name & Title Signature April 6, 2023 Kevin Mattson, PE Public Works Director 9100 County Road 19 Corcoran, MN 55340 Dear Kevin: Reference: City Center Drive and 79th Place Feasibility Study Update We appreciate the opportunity to present this scope of work to update the feasibility study for the City Center Drive and 79th Place improvement project. In July of 2021. the original Feasibility Study for the project was presented to and accepted by the City Council. Due to delays in the adjacent St. Therese Senior Living Development, the timing for ordering the improvements has passed from when the preliminary assessment hearings were held and the feasibility and preliminary assessment roll must be updated to formalize the process. This scope of work is provided to update the necessary information from the previous feasibility study to meet the special assessment requirements as outlined in the Minnesota State Statute 429 which outlines the requirements for the special assessment process. The following tasks are separated into the typical project breakdown to bring bid results back to Council. Scope of Work Task 100 – Feasibility Study · Stantec will update select sections from the feasibility study so it may be presented for review by the City Council. This work will include updates to the project cost estimates and preliminary assessment rolls. · We assume that an updated appraisal report will be provided by others to be utilized in the updated preliminary assessment roll. · We assume that the scope of the proposed improvements will remain the same as presented in the previous feasibility study. April 6th, 2023 Kevin Mattson PE Public Works Director Page 2 of 3 Reference: City Center Drive and 79th Place Feasibility Study Engineering and permitting totals are as follows: Task Cost Task 100 – Feasibility Study $ 3,500 Total $ 3,500 Closing We hope this letter defines the of scope work and the estimated fee of services to your satisfaction. Stantec will complete this scope of work according to the Master Services Agreement and previous practices with the City of Corcoran. On behalf of our Stantec team, we thank you for this opportunity to be of service to your community. Regards, Stantec Consulting Services Inc. Kent Torve PE (MN, TX, SD), LEED AP City Engineer/ Principal Phone: 612.209.7919 Kent.torve@stantec.com Steve Hegland, PE (MN) Client Manager Phone: 612-741-6548 steven.hegland@stantec.com April 6th, 2023 Kevin Mattson PE Public Works Director Page 3 of 3 Reference: City Center Drive and 79th Place Feasibility Study By signing this proposal, City of Corcoran authorizes Stantec to proceed with the services herein described and the work will be completed in accordance with the existing Master Service Agreement. This proposal is accepted and agreed on the ___________ day of _________,_________ . Per: __________________________ _____________________________ __________________________ Print Name & Title Signature STAFF REPORT Agenda Item : 9d . Coun cil Meeting: April 13, 2023 Prepared By : Michelle Friedrich Topic : City Administrator Performance Evaluation Date Action Required: Determine Evaluation Dates Su mm ar y : On April 14, 2022, Jessica Beise was appointed the City’s new City Administrator. As part of the employment agreement, the City Council evaluated the performance of the City Administrator at six months, with performance evaluations annually thereafter. On October 27, 2022, the Council completed a formal 6-month evaluation in a closed session. The City Administrator employment agreement indicates an annual performance review but does not clarify if the review is based on appointment date, or end of calendar year date. Does Council wish to evaluate the City Administrator based on the appointment date of the City Administrator position, and then annually on April 14 each year; or would Council prefer to evaluate the performance annually at the end of each calendar year? The last Council meeting scheduled in 2023 is December 18. Fi n anc i al/B udg et: The employment agreement outlines consideration of compensation adjustments dependent upon the results of the performance evaluation. Unless directed otherwise, the City Administrator receives the same compensation adjustment as other employees effective and beginning each calendar year. Op t i on s : 1.Select annual performance review by appointment date of April 14, annually thereafter on April 14. 2.Select annual performance review at end of calendar year and schedule for December Council meeting of each year thereafter. Rec o mm en d at i on : Co un c i l A c t i on : Determine annual performance review date for City Administrator. A tt ac h m ent s : 1. 2022 City Administrator Employment Agreement 3/31/2022 Page 1 City of Corcoran, Minnesota Employment Agreement This EMPLOYMENT AGREEMENT (this “Agreement”) is made this 14th day of April, 2022, by and between the CITY OF CORCORAN, a Minnesota municipal corporation ("Employer"), and JESSICA BEISE ("Employee"). Employer and Employee are sometimes referred to collectively herein as the “parties”. RECITALS WHEREAS, Employee is the Corcoran Administrative Services Director and is currently serving as the Interim City Administrator; and WHEREAS, Employer wishes to employ the services of Employee as the Corcoran City Administrator; and WHEREAS, Employer and Employee desire to provide for certain procedures, benefits, and requirements related to the employment of Employee by Employer as the City Administrator; and WHEREAS, Employee wishes to accept employment as the Corcoran City Administrator, under the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: 1. POSITION. Employer agrees to employ Employee as its City Administrator. Employee agrees to serve as City Administrator in accordance with applicable federal and state laws, City ordinances and the Code of Ethics of the International and Minnesota City/County Management Associations, and to perform such other legally permissible and proper duties and functions as the City Council shall from time-to-time assign. 2. PENSION PLAN. Employer shall contribute to PERA as required by State law for Employee or an alternate pension plan, if selected by Employee, authorized by State law. 3. RETIREMENT. Per MN State Statute 352.965, employee will contribute to a deferred comp plan as defined by the City of Corcoran employee handbook. 4. SALARY. The City Administrator position is an exempt position. Employer shall pay Employee a salary of $138,247 per year starting April 15, 2022, upon full execution of this Agreement by both parties. Employer and Employee agree that an initial performance review 3/31/2022 Page 2 will be conducted to evaluate Employee after six (6) months and annually thereafter. The Employer agrees to consider an increase in compensation to the Employee dependent upon the results of the performance evaluation. Further, at the initial performance review, Employer agrees to evaluate and consider Employee’s continued performance of the typical duties of the Administrative Services Director in addition to those tasks typically assigned to the City Administrator, as such performance may be necessary, until a successor to the Administrative Services Director is appointed. For clarity, this consideration shall not bind Employer to offer additional compensation, but Employer pledges to evaluate Employee’s ongoing completion of any potential additional duties which are necessary due to a vacancy in the Administrative Services Director position. 5. SENIORITY. For purposes of employment benefits such as Paid Time Off (PTO) and the like, Employee’s original hire date with Employer, inclusive of a one-year service credit provided at the time of the original hire, of June 18, 2014 shall be used to calculate seniority. 6. PAID TIME OFF (PTO). Effective upon Employee's first day of employment as City Administrator, Employee’s then current accrued PTO balance from her employment as Administrative Services Director shall be carried forward into her new position and Employee shall thereafter accrue PTO in accordance with the City's personnel policies, and in contemplation of her seniority established in Section 5 above. 7. HOLIDAYS. Employer shall provide Employee the same holidays as enjoyed by other non-union employees. 8. GENERAL INSURANCE. Employer shall provide Employee the same group hospital, medical, dental, life and disability insurance benefits as provided to all other non-union employees. 9. DUES AND SUBSCRIPTIONS. Employer shall budget for and pay the professional dues and subscriptions for Employee which are deemed reasonable and necessary for Employee's continued participation in national, regional, state and local associations necessary and desirable for Employee's continued professional participation, growth and advancement, pursuant to the terms of the City Employee Handbook. All dues and subscriptions in this section shall be budgeted for annually and are subject to Employer approval, which shall not be unreasonably withheld. 10. PROFESSIONAL DEVELOPMENT. Employer shall budget for and pay, up to the amount budgeted, necessary and reasonable registration, travel and subsistence expenses of Employee for professional and official travel, meetings and occasions adequate to continue the 3/31/2022 Page 3 professional development of Employee and to adequately pursue necessary official and other committees thereof which Employee serves as a member. Employee shall, at all times, use good judgment in her outside activities so she will not neglect her primary duties to the Employer. 11. CIVIC CLUB MEMBERSHIP. Employer recognizes the desirability of representation in and before local civic and other organizations. Employee is authorized to become a member of such civic clubs or organizations as deemed appropriate by Employee and Employer; and at Employer's expense. Employee shall at all times endeavor to avoid memberships which are likely to create conflicts of interest. 12. AUTOMOBILE. Employee shall be reimbursed for any and all mileage expenses the same as other non-union employees, and pursuant to the City Employee Handbook. Employee shall have the ability to utilize City owned vehicles for work purposes, when she is licensed to operate the same. 13. PHONE. Employee will have the option to receive either: 1) a stipend of fifty dollars ($50.00) per month for the purpose of using her personal cell phone for City business; or 2) a separate cell phone purchased by Employer on which City business is to be conducted. In either event, Employee will make her designated mobile number available for City business use during business and non-business hours. In the event a separate phone is purchased, the parties agree said phone is the property of Employer and shall be returned upon Employee’s separation from employment with the City or removal from the position of City Administrator. Regardless of Employee’s cell phone election, Employee understands that any phone used to conduct City business may be subject to data disclosures pursuant to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, or as required by court order. 14. GENERAL EXPENSES. Employer shall reimburse Employee reasonable miscellaneous job-related expenses which it is anticipated Employee will incur from time to time when provided appropriate documentation. 15. HOURS OF WORK. It is understood the position of City Administrator requires attendance at evening meetings and occasionally at weekend meetings, and performance of certain job-related tasks outside of normal office hours. It is understood by Employee that additional compensation and compensatory time shall not be provided to Employee for such additional expenditures of time. It is further understood that Employee may absent herself from the office to a reasonable extent in consideration of extraordinary time expenditures for evening and weekend meetings and performance of certain job-related tasks at other than normal working hours. 3/31/2022 Page 4 16. SEPARATION. Employee will serve at the will of Employer and may be terminated with or without cause, at any time. Any of the following will constitute termination with cause and would result in no severance: a. Inefficiency or incompetence in office that is not corrected after a reasonable identification of deficiency during an annual performance evaluation or other performance evaluation and after being given an appropriate opportunity to correct to the satisfaction of the majority of the City Council. b. Legal Malfeasance or nonfeasance in office. c. Gross misconduct, including but not limited to, a conviction of a felony or equivalent level offense or a conviction for an illegal act committed for the purpose of personal gain to Employee. Should Employer terminate the employment of Employee without cause during such time that Employee is willing and able to perform the duties of City Administrator, she will receive at the time of receipt of her last paycheck a lump sum cash payment equal to three (3) months’ aggregate salary. In such event, Employee will also receive benefits set forth in Section 8 above at the rate and levels then in effect for the City Administrator for a period of three (3) months following termination. Additionally, Employee will have the option to resign and receive three (3) months’ severance pay and benefits at the rate and levels then in effect if: (1) Employee’s salary is cut (other than as part of an across-the-board reduction for all department head employees); or (2) the City materially breaches this Agreement and refuses, following reasonable written notice, to cure the breach and comply with the terms of this Agreement; or (3) if Employer formally requests her resignation. If Employee voluntarily resigns her position with Employer under any circumstances other than the three listed above, there shall be no severance pay due to Employee. Employee shall give Employer forty-five (45) days’ advance notice if Employee voluntarily resigns her position. 17. GENERAL CONDITIONS OF EMPLOYMENT. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employer to terminate the services of Employee at any time, for any reason, subject only to the provisions of this Agreement and statutory requirements. Furthermore, nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employee to resign at any time from her position with Employer, subject only to the provisions of this Agreement. 18. TERM. This Agreement shall remain in effect during the term of Employee’s employment with Employer as City Administrator. This Agreement may be amended only by written instrument, executed by Employee and Employer. 19. TRANSITION OF DUTIES. Upon Employee’s acceptance of the City Administrator position, Employer intends to commence a hiring process to fill the vacated 3/31/2022 Page 5 Administrative Services Director position. Employee shall remain vested with the authority granted to the Administrative Services Director until such time as a replacement is appointed or such duties and authority are permanently reassigned. As a part of her duties as City Administrator, Employee shall cover, delegate, or otherwise assign the duties of Administrative Services Director until such time as a replacement is appointed or such duties are permanently reassigned. Employee shall not be entitled to any additional compensation due to retention of authority or duties of the Administrative Services Director position after she formally commences employment as the City Administrator. Notwithstanding the foregoing, Employer will evaluate and consider Employees performance of any additional duties at Employee’s initial performance review, as set forth in Section 4 above. 20. OUTSIDE ACTIVITIES. The employment provided for by this Agreement shall be Employee’s sole employment. Recognizing that certain outside consulting or teaching opportunities provide indirect benefits to the City and the community, Employee may elect to accept limited teaching, consulting or other business opportunities with the understanding that such arrangements shall not constitute interference with or be a conflict of interest with her responsibilities under this Agreement. Any such activities shall be pre-approved by the City Council. IN WITNESS WHEREOF, Employer has caused this Agreement to be signed and executed on its behalf by its Mayor, and Employee has signed this Agreement, in duplicate, the day and year first written above. EMPLOYER: CITY OF CORCORAN By: _____________________________ Tom McKee Its: Mayor EMPLOYEE: JESSICA BEISE __________________________________ STAFF REPORT Agenda Item : 10a. Counc il Meeting: April 13, 2023 Prepared By : Jessica Beise/Kevin Mattson Topic : Ravinia Development Surety Request Action Required: Approval Su mm ar y : Lennar has been working towards closing out several of the earlier phases within the Ravinia Development. As progress continues in terms of the outstanding work completed, Lennar has requested additional reductions to the Letter of Credit sureties for Ravinia 1st, 2nd, 3rd, 4th, 6th, and 8th additions as outlined in the attached correspondence. Staff has reviewed the information and supports this Letter of Credit reduction request. Per the development contract, staff requires Council approval to administer this request. Fi n anc i al/B udg et : Staff has concluded that the proposed reductions in the Letter of Credit sureties will leave sufficient balances to complete the remaining work items for each addition. After the developer completes all outstanding items, each addition will advance to the warranty period of the process. Op t i on s : 1.Authorize the reduction of Letter of Credit sureties for Ravinia 1st, 2nd, 3rd, 4th, 6th, and 8th additions to $260,000 as requested. 2.Authorize the reduction of Letters of Credit sureties for Ravinia 1st, 2nd, 3rd, 4th, 6th, and 8th additions at a different amount. 3.Decline. Rec o mm endat i on : Authorize the reduction of Letter of Credit sureties for Ravinia 1st, 2nd, 3rd, 4th, 6th, and 8th additions to $260,000 as requested. Co un c i l A c t i on : Consider a motion to authorize the reduction of Letter of Credit sureties for Ravinia 1st, 2nd, 3rd, 4th, 6th, and 8th additions to $260,000 as requested. At t ac h m ent s : 1. Lennar – Ravinia Surety Reduction Request Letter STAFF REPORT Agenda Item : 10b . Council Meeting: April 13, 2023 Prepared By: Kevin Mattson Topic: Hunters Ridge Street Improvements - Authorize Feasibility Study Action Required: Approval Su mm ar y : Annually, the City of Corcoran identifies and completes a street maintenance overlay project based on existing road conditions. For 2023, staff recommends the Hunters Ridge neighborhood east of County Road 116 under the one-time “free overlay” policy. The condition of the pavement and bituminous curbing has deteriorated significantly and is showing signs of failure that may warrant improvements beyond the typical maintenance overlay. With those considerations, staff is recommending that Council approve a feasibility study to evaluate potential street improvements similar to the approach used with the recent street improvements to the Corcoran Trail East & West neighborhood (see attached). If the council supports this request, staff will coordinate public engagement efforts with the neighborhood and collect feedback from the residents. The feasibility study is a requirement for the city to consider potential assessments of the benefiting properties. Appraisal costs are estimated to be $2,500. Fi n anc i al/B udg et: It is likely that the improvements could be funded through a combination of sources including special assessments and local participation. At this stage, it is unknown how the actual percentages will break down. The 2023 budget allocates $225,000 for asphalt maintenance projects. Based on preliminary staff projections, we anticipate that the feasibility study could identify a funding gap beyond what has been budgeted for in 2023. However, street improvements to this road are warranted and the design information and financing options obtained from the feasibility study will remain valuable in the future. Staff is proposing that the initial costs for the feasibility study be paid out of the 2023 asphalt maintenance operating budget. Options: 1.Approve the Hunters Ridge Street Improvements - Feasibility Study including authorization of appraisal work in the amount of $10,000. 2.Send back to staff for further review. 3.Decline. Rec o mm endat i o n Approve the Hunters Ridge Street Improvements Feasibility Study including authorization of appraisal work in the amount of $10,000. Co un c i l A c t i on: Consider a motion to approve the Hunters Ridge Street Improvements Feasibility Study including authorization of appraisal work in the amount of $10,000. A tt ac h m ent s : 1. Hunters Ridge Street Improvements – Feasibility Study Proposal (Stantec) April 6, 2023 Kevin Mattson, PE Public Works Director 9100 County Road 19 Corcoran, MN 55340 Dear Kevin: Reference: Hunters Ridge Improvements Feasibility Study We appreciate the opportunity to present this scope of work to prepare a feasibility study for roadway improvements on Hunters Ridge. The proposed improvements include roadway and limited stormwater improvements to Hunters Ridge from County Road 116 to the end of the existing cul-de-sac. It is assumed that a portion of the project costs will be financed through special assessments and the feasibility study will be completed in accordance with Minnesota State Statute 429, which outlines the requirements to utilize special assessments. This portion of Hunters Ridge is in a deteriorating condition and is in need of roadway improvements. This feasibility study will review the current condition of the roadway as well as the costs associated with those improvements. Localized improvements to the storm sewer network will be reviewed with this study but no stormwater modelling is anticipated with this scope of work. The following scope of work is provided to complete the feasibility study. Scope of Work Task 100 – Feasibility Study Stantec will perform the following tasks in completing the feasibility study · Visual Field investigation to assess drainage conditions, culvert conditions and any associated drainage improvements · Prepare project figures, material takeoffs and cost estimates · Review roadway conditions and potential improvement alternatives appropriate for the condition of the roadway. · Coordinate boring quotes, stake boring locations and review geotechnical data. The cost of the soil borings are estimated to be $4,000 and will be billed directly to the City, however this amount is not included in this estimate. · Prepare Preliminary Assessment Roll in accordance with Assessment Policy · Review Assessment Roll Alternatives and Mill and Overlay Credits · Draft and assemble Feasibility Report April 6th, 2023 Kevin Mattson PE Public Works Director Page 2 of 3 Reference: Hunters Ridge Improvements Feasibility Study Engineering totals are as follows: Task Cost Task 100 – Feasibility Study $ 7,500 Total $ 7,500 Closing We hope this letter defines the of scope work and the estimated fee of services to your satisfaction. Stantec will complete this scope of work according to the Master Services Agreement and previous practices with the City of Corcoran. On behalf of our Stantec team, we thank you for this opportunity to be of service to your community. Regards, Stantec Consulting Services Inc. Kent Torve PE (MN, TX, SD), LEED AP City Engineer/ Principal Phone: 612.209.7919 Kent.torve@stantec.com Steve Hegland, PE (MN) Client Manager Phone: 612-741-6548 steven.hegland@stantec.com April 6th, 2023 Kevin Mattson PE Public Works Director Page 3 of 3 Reference: Hunters Ridge Improvements Feasibility Study By signing this proposal, City of Corcoran authorizes Stantec to proceed with the services herein described and the work will be completed in accordance with the existing Master Service Agreement. This proposal is accepted and agreed on the ___________ day of _________,_________ . Per: __________________________ _____________________________ __________________________ Print Name & Title Signature STAFF REPORT Agenda Item : 10c . Council Meeting: April 13, 2023 Prepared By: Jessica Beise Topic : Public Works Staffing – Reorganization Phase 2 Update, Job Description Review and Authorizations to Hire Action Required: Approval Su mm ar y : Reorganization Updates In July of 2021, an organizational structure shift for the Public Works Department was discussed and supported. In late 2021 and early 2022, Phase 1 of the reorganization was completed which included an update to the Public Works Director job description, the creation of the Operations Superintendent and Operations Supervisor positions, and associated backfills to the Crew Lead and Maintenance Worker positions. Phase 2 originally included the addition of an Engineering/Development Superintendent and Administrative Assistant positions. After further discussions the Council approved Phase 2A – Permit Technician within the Public Works department due to the continued increasing permit volume workload. Staff recommended as part of the 2023 budget an Administrative Assistant to be included in Phase 2B. Phase 2B now includes the Administrative Assistant and the Engineering/Development Superintendent. Staff recommends moving forward with the hiring of the Administrative Assistant immediately with the Engineering/Development Superintendent anticipated soon. Earlier this year, the council approved the construction of water supply infrastructure. Staff indicated that this would result in a reorganization of duties related to the utilities which staff anticipates presenting later this year as Phase 3 of reorganization. Job Description Review Staff completed a review of the job description for the Crew Lead and Maintenance Worker positions. The descriptions had not been significantly updated in the last several years. Further review of the job descriptions is anticipated as part of the Phase 3 reorganization. The staff is currently scoring the Administrative Assistant job description and anticipates providing it to the Council by Tuesday, April 11. Authorization to Hire Staff requests authorization to hire the vacant (unfilled after last hiring process) Maintenance Worker and the Administrative Assistant positions. Page 2 Fi n anc i al/B udg et: The reorganization was included in the 2023 budget. The grades for the position are being reviewed as the scoring is being completed. Staff anticipates that any grade changes can be absorbed in the 2023 budget. Op t i on s : 1.Approve Resolution 2023-29 Amending the Organizational Structure of the Public Works Department and Approving Job Descriptions. 2.Approve Resolution 2023-29 Amending the Organizational Structure of the Public Works Department and Approving Job Descriptions with amendments. 3.Decline to reorganize the Public Works Department. Rec o mm endat i on : Staff recommends approval of Resolution 2023-29 Amending the Organizational Structure of the Public Works Department and Approving Job Descriptions, and authorization to hire. Co un c i l A c t i on : Consider a motion to approve Resolution 2023-29 Amending the Organizational Structure of the Public Works Department and Approving Job Descriptions, and authorization to hire. At t ac h m en t s : 1.Resolution 2023-29 Amending the Organizational Structure of the Public Works Department and Approving Job Descriptions. 2.Crew Leader Job Description – To Be Provided Prior to the Meeting 3.Maintenance Worker Job Description – To Be Provided Prior to the Meeting 4.Administrative Assistant Job Description – To Be Provided Prior to the Meeting City of Corcoran April 13, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-29 Page 1 of 2 Motion By: Seconded By: A RESOLUTION AMENDING THE ORGANIZATIONAL STRUCTURE OF THE PUBLIC WORKS DEPARTMENT AND APPROVING JOB DESCRIPTIONS WHEREAS, the City of Corcoran has an existing organizational structure which at time to time must be adjusted as the City grows needs to meet the needs of the community; and WHEREAS, the City recently authorized reorganization of the Public Works Department; and WHEREAS, an Administrative Assistant position has been created to assist the needs of the Public Works Department; and WHEREAS, the City has reviewed the roles and responsibilities for the Maintenance Worker and Crew Leader; and WHEREAS, the City desires to amend the job descriptions for Maintenance Worker and Crew Leader; and WHEREAS, the City would like to memorialize this change by resolution. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Corcoran: 1. The City establishes a new position titled Administrative Assistant and approves the job description. 2. The City authorizes staff to begin a hiring process for the Administrative Assistant, the hire is subject to final approval by the City Council. 3. The City amends the job description of the Maintenance Worker as attached to the staff report; effective April 15, 2023 __________ is placed in Grade ___ at Step ____; for the purpose of benefit accruals, all existing years of service continue to this amended position. 4. The City amends the job description of the Crew Lead as attached to the staff report; effective April 15, 2023 Mark Reinking is placed in Grade ___ at Step ____; for the purpose of benefit accruals, all existing years of service continue to this amended position. 5. The City authorizes staff to begin a hiring process for the Maintenance Worker; the hire is subject to final approval by the City Council. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean City of Corcoran April 13, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-29 Page 2 of 2 Whereupon, said Resolution is hereby declared adopted on this 13th day of April 2023. ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Michelle Friedrich – City Clerk City of Corcoran April 13, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-29 Page 1 of 2 Motion By: Seconded By: A RESOLUTION AMENDING THE ORGANIZATIONAL STRUCTURE OF THE PUBLIC WORKS DEPARTMENT AND APPROVING JOB DESCRIPTIONS WHEREAS, the City of Corcoran has an existing organizational structure which at time to time must be adjusted as the City grows needs to meet the needs of the community; and WHEREAS, the City recently authorized reorganization of the Public Works Department; and WHEREAS, an Administrative Assistant position has been created to assist the needs of the Public Works Department; and WHEREAS, the City has reviewed the roles and responsibilities for the Maintenance Worker and Crew Leader; and WHEREAS, the City desires to amend the job descriptions for Maintenance Worker and Crew Leader; and WHEREAS, the City would like to memorialize this change by resolution. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Corcoran: 1.The City establishes a new position titled Administrative Assistant and approves the job description. 2.The City authorizes staff to begin a hiring process for the Administrative Assistant, the hire is subject to final approval by the City Council. 3.The City amends the job description of the Maintenance Worker as attached to the staff report. 4.Effective April 15, 2023, Clyde Bechtold shall be placed at a Grade 8, Step 4 of the pay scale with an opportunity for a step increase on April 15, 2024, until the top step has been reached, subject to satisfactory performance evaluations; for the purpose of benefit accruals all existing years of service continue to this amended position. 5.Effective April 15, 2023, Robbie Kottke shall be placed at a Grade 8, Step 3 of the pay scale with an opportunity for a step increase on October 22nd of each year until the top step has been reached, subject to satisfactory performance evaluations; for the purpose of benefit accruals all existing years of service continue to this amended position. 6.Effective April 15, 2023 Eric Gregory shall be placed at a Grade 8, 6 Month Step of the pay scale with an opportunity for a step increases on August 2nd of each year until the top step has been reached, subject to satisfactory performance evaluations; for the purpose of benefit accruals all existing years of service continue to this amended position. Added Agenda Item: 10c1. City of Corcoran April 13, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-29 Page 2 of 2 7. Effective April 15, 2023 Colin Entrikin, shall be placed at a Grade 8, Start Step Step of the pay scale with an opportunity for a step increases on October 14, 2023 and then annually on April 15th of each year until the top step has been reached, subject to satisfactory performance evaluations; for the purpose of benefit accruals all existing years of service continue to this amended position. 8. The City amends the job description of the Crew Lead as attached to the staff report; effective April 15, 2023, Mark Reinking remains Crew Lead at Grade 10 at Step 1 of the pay structure and will continue to be eligible for step bases based on the initial appointment to Crew Leader on February 26, 2022; for the purpose of benefit accruals all existing years of service continue to this amended position. 9. The City authorizes staff to begin a hiring process for the Maintenance Worker; the hire is subject to final approval by the City Council. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 13th day of April 2023. ________________________________ Jon Bottema – Acting Mayor ATTEST: __________________________________________ City Seal Michelle Friedrich – City Clerk CREW LEADER ©City of Corcoran 202316 1 Department: Public Works Reports To: Operations Manager Points: 285 Grade: 10 FLSA: Non-Exempt Bargaining Unit: NA Revision Date: March 2023 Job Summary: The Public Works (PW) Crew Leader provides work direction and training to public works maintenance workers maintaining roads, drainage, wastewater and surface water collection, water distribution, equipment maintenance, parks and buildings. The Crew Leader performs work comparable to the work of those supervised. Work includes inspection of work performed by contractors. Scope of Impact: The PW Crew Leader, working with the Operations Manager and Operations Superintendent, provides leadership to special projects and routine work performed by the department and has measurable impact on public services and safety and citizen satisfaction with services. Essential Duties and Responsibilities: •Directs the activities of public works employees and motivates performance as assigned by the Operations Manager, Operations Superintendent, Public Works Director, or City Administrator. o Ensures that maintenance workers know are trained on and follow all safety procedures according to industry best practices and state and federal regulations; o Provides training and assigns workers to activities based on their skills and proficiency as well as needs for work experience; o Assists the Operations Manager and Superintendent and Manager by mentoring, coaching, as needed and monitoring employee performance. •Leads monthly, weekly and daily work assignments. o Adjusts work plans daily in response to weather related conditions; o In the absence of the Operations Manager/ and Superintendent monitors weather conditions and stays alert for possible early call-in to address snow, ice or flooding; •Leads maintenance of equipment and facilities. o Monitors hours on motorized equipment and ensures that manufacturer recommended services are performed; o Inspects equipment at the end of shifts to ensure safety and readiness of equipment or delegates to employees as needed; City of Corcoran Commented [JB2R1]: Yes Commented [KH1]: Can he delegate this work? Added Agenda Item: 10c2. CREW LEADER ©City of Corcoran 202316 2 o Troubleshoots motorized equipment problems and reports observations based on seriousness; o Carries out maintenance of grounds and parking areas at city hall, parks and public works facilities; o Ensures that the public works facility is organized and safe; o Directs the seasonal opening and closing of park facilities and the maintenance of grounds and active play areas; directs application of chemicals on park property. • Performs assigned maintenance work in an efficient and safe manner. o Follows all safety procedures according to industry best practices and state and federal regulations; follows all City and Department policies; o Strives to learn and gain proficiency in a broad variety of equipment operation; o Performs work in a manner that protects public and private assets; o Responds immediately to problems with sewer or water; identifies problems and, after taking action to mitigate further damage; confers with the Superintendent on follow-up action; o Suggests improved methods and practices for public works when experience and common sense dictates. o Respond to inquiries from the public or direct the public to a supervisor. o Performs work in confined spaces for maintenance of certain equipment. • Operates appropriate equipment to clear brush, install culverts, mow grass, remove silt and other drainage obstructions, patch potholes, erect signs, repair frost boils, remove and replace concrete curbs and maintain gravel and asphalt roadways, and apply chemicals and other duties relating to park and roadway maintenance. o Asphalt work includes: sub cutting, removal, installation, compaction of asphalt, and seal coating; o Concrete work will include removal of concrete, forming, curb pouring, and finishing; o Completes gravel road maintenance including grading, watering, and packing of gravel; o Performs right-of-way maintenance to avoid obstruction of view, overhanging trees, clogged ditches and retention ponds; o Drives medium, heavy, and light trucks in order to deliver and pick up materials and supplies; o Operates snow removal equipment in a safe, responsible manner in order to provide a passable condition and maximum safety on public roads and property;. o Assists with the seasonal opening and closing of park facilities and the maintenance of grounds, active play areas, and ice rinks;. o Applies chemicals as part of maintenance of roadways, parks, facilities, and equipment. • Directs work necessary to maintain the water and sanitary sewer system o Installs water meters;, flushes hydrants; o Shuts off water to properties in emergencies or as directed; o Inspects to ensure that sump pumps are not discharged into the sanitary sewer system; o Assists with lift station maintenance, etc. Commented [KH3]: Does he oversee the seasonal employees? Does he carry the work out or oversee the staff? Commented [JB4R3]: Oversees the work but may need to be assisting in certain aspects. Commented [KH5]: PW no longer installs water meters. Mark said this is done by a licensed plumber. Commented [JB6R5]: They do occasionally install them. CREW LEADER ©City of Corcoran 202316 3 o Completes locates for water and sanitary sewer lines. o Utilize Geographic Information Systems (GIS) to assist in marking utilities. • Assist with City Events such as Night to Unite, Country Daze, and Holiday Toy and Food Drive. o Provide support with set up, event, and cleanup of City Events. • Carries out mitigation services for nuisance properties or noxious weeds and reports time and materials used. • Responds to emergencies and natural disasters with crews and equipment. o Works to restore the transportation network so that emergency vehicles can pass; o Provides support to communities with joint powers agreements in the event of a natural disaster; coordinates the work of other organizations providing response to City of Corcoran emergencies. • Performs other duties and activities as assigned. Minimum Qualifications: The job requires specialized training beyond high school related to job duties and four or more years of public works maintenance experience, or equivalent. A Class A CDL with air brakes endorsement is required. A DOT Physical Health Card is required. At the directive of the Operations Superintendent to obtain licenses necessary to operate the water and sanitary sewer system. Ability to respond to emergency calls within 30 minutes. Additional training post-hire may be required. Ability to respond to emergency calls within 30 minutes. Desired Qualifications: Additional desired qualifications include two years’ experience in a municipal or government setting and five years’ of public works related experience. Coursework or certifications in civil engineering inspections are preferred. Construction inspection, mechanic training and supervision classes are preferred. Water and wastewater operation, construction inspection and mechanic training and are preferred. Knowledge, Skills and Abilities Required for Successful Job Performance: • Knowledge of equipment used by the department; ability to analyze and resolve problems; mechanical ability and knowledge of equipment troubleshooting and maintenance procedures; • Knowledge of civil engineering principals and road construction procedures; ability to read engineering drawings and to use specialized equipment to read elevations and locate boundaries and right-of-ways; • Knowledge of materials, methods, & operations used in street, building, parks & ground maintenance; Commented [KH7]: Specialized should be defined. What does it mean? Commented [JB8R7]: We can discuss what this means. Commented [KH9]: Think about this - if you had fast turnover would you be able to fill the position internally requiring 4 years or more experience. Should it be lower? Commented [JB10R9]: If we need to revisit it might make sense to review and rescore. Commented [KH11]: The Maintenance Worker job description states - A Class A driver's license is required… Which do you want - they should state the same language? Commented [JB12R11]: We would require a Class A to become a Lead Worker. CREW LEADER ©City of Corcoran 202316 4 • Knowledge of the functions and responsibilities of City Departments, staff, and key community members; • Ability to perform in a professional and courteous manner to requests from other staff members; ability to maintain a positive attitude toward work, the public, and coworkers; ability to be public service oriented with tactful and effective conflict resolution skills; • The ability to work independently and to prioritize work requests; • Knowledge of traffic laws, ordinances, and regulations involved in equipment operation; • Knowledge of MNDOT road signage regulations; • Knowledge of water distribution and wastewater collection; ability to read control panels, meters and gauges, to be able to detect when problems are occurring, and respond appropriately; • Knowledge of the occupational hazards and safety precautions necessary to perform manual and maintenance work; • Knowledge of the location of City streets, easements and alleys; • Knowledge of erosion control and conservation management practices; • Skill in coordinating the flow of information/communication between staff, consultants, City Administrator, Park Commission, and City Council, with the ability to effectively manage time and work to meet deadlines; • Ability to have a creative, inquiring and innovative manner willing to explore new approaches, implement new methods, and be receptive to suggestions of others; • Ability to operate a telephone or radio to communicate effectively with City staff, elected officials, state and county agencies and the public; • Ability to follow and give oral and written instructions; • Ability to perform mathematical calculations and to use a typewriter and computer; • Will have a high degree of integrity and a high sense of personal and professional ethics. Physical and Mental Requirements: Physical effort ranges from light to heavy, with lifting, pushing, pulling or carrying up to 60 pounds intermittently. Heavier work may require use of a helper or power equipment. Lifting over 60 pounds without assistance is discouraged and should be a last resort. Plowing snow may require high attention to the road and environment to avoid accidents. Working Conditions: Work is mainly outdoors or in a vehicle. Work includes driving within the City of Corcoran to observe conditions that require attention and visiting sites related to project work or maintenance. There is exposure to a variety of weather conditions, and dirt, grease, noise, biting insects and unpleasant odors. Some work requires wearing safety apparel. There is exposure to traffic, slippery footing, confined spaces, and working close to moving equipment. Work may include extended or irregular hours. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. CREW LEADER ©City of Corcoran 202316 5 This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee Signature and Date: ______________________________________________________________________________________________ Supervisor and / or Department Head Signature and Date: ______________________________________________________________________________________________ PW MAINTENANCE WORKER ©City of Corcoran 2020 1 Department: Public Works Reports To: Operations Manager Points: 239 Grade: 8 FLSA: Non-Exempt Bargaining Unit: NA Revision Date: March, 2023 Job Summary: The Public Works Maintenance Worker provides maintenance of roads, drainage, wastewater and surface water collection, water distribution, equipment maintenance, parks and buildings. The Maintenance Worker performs heavy equipment operation, operation of power tools and physical labor as needed. Scope of Impact: The Public Works Maintenance Worker is responsible for providing public service and for preservation of public assets through timely attention to problems and careful operation, including attention to safety procedures. Essential Duties and Responsibilities: •Performs assigned maintenance work in an efficient and safe manner. o Follows all safety procedures according to industry best practices and state and federal regulations; follows all City and Department policies; o Strives to learn and gain proficiency in a broad variety of equipment operation; o Performs work in a manner that protects public and private assets; o Responds immediately to problems with sewer or water; identifies problems and, after taking action to mitigate further damage; confers with the Operations Manager or Crew Leader on follow-up action; o Monitors weather conditions and is alert for possible early call-in to address snow, ice or flooding; o Suggests improved methods and practices for public works when experience and common sense dictates. o Respond to inquiries from the public or direct the public to a supervisor. o Performs work in confined spaces for maintenance of certain equipment. •Operates appropriate equipment to clear brush, install culverts, mow grass, remove silt and other drainage obstructions, patch potholes, erect signs, repair frost boils, remove and replace concrete curbs and maintain gravel and asphalt roadways, apply chemicals and other duties relating to park and roadway maintenance. o Blacktop work will include Asphalt work includes: sub cutting, removal, installation, compaction of asphalt, and seal coating; City of Corcoran Added Agenda Item: 10c3. PW MAINTENANCE WORKER ©City of Corcoran 2020 2 o Concrete work will include removal of concrete, forming, curb pouring, and finishing; o Completes gravel road maintenance including grading, watering, and packing of gravel; o Performs right-of-way maintenance to avoid obstruction of view, overhanging trees, clogged ditches and retention ponds; o Drives medium, heavy, and light trucks in order to deliver and pick up materials and supplies; o Operates snow removal equipment in a safe, responsible manner in order to provide a passable condition and maximum safety on public roads and property. o Assists with the seasonal opening and closing of park facilities and the maintenance of grounds, active play areas, and ice rinks. o Applies chemicals as part of maintenance of roadways, parks, facilities, and equipment. • Performs maintenance of City equipment and facilities. o Monitors hours on motorized equipment and ensures that manufacturer recommended services are performed; o Inspects equipment at the beginning and end of shifts to ensure safety and readiness of equipment; o Troubleshoots motorized equipment problems and reports observations based on seriousness; o Carries out maintenance of grounds and parking areas at city hall, parks and public works facilities; o Ensures that the public works facility is organized and safe; • Performs work necessary to maintain the water and sanitary sewer system. o Installs water meters, flushes hydrants; o Shuts off water to properties in emergencies or as directed; o Inspects to ensure that sump pumps are not discharged into the sanitary sewer system; o Assists with lift station maintenance, etc. o Completes locates for water and sanitary sewer lines. o Utilize Geographic Information Systems (GIS) to assist in marking utilities. • Assist with City Events such as Night to Unite, Country Daze, and Holiday Toy and Food Drive. o• Provide support with set up, event, and cleanup of City Events. • Carries out mitigation services for nuisance properties or noxious weeds and reports time and materials used. • Responds to emergencies and natural disasters with equipment. o Works to restore the transportation network so that emergency vehicles can pass; o Assists with support to other communities with joint powers agreements in the event of a natural disaster. • Performs other duties and activities as assigned. Formatted PW MAINTENANCE WORKER ©City of Corcoran 2020 3 Minimum Qualifications: The job requires a high school diploma and two or more years of experience in the operation of power tools, operation of trucks and heavy equipment, completing vehicle/equipment maintenance, or equivalent. A Class A driver’s license is required or must be obtained within 18 months. A DOT Physical Health Card is required. At the directive of the Superintendent it may be necessary to obtain licenses necessary to operate the water and sanitary sewer system. Additional training post-hire may be required. Ability to respond to emergency calls within 30 minutes. Desired Qualifications: Additional desired qualifications include five years’ experience, a Class B CDL, experience in a municipal or government setting, experience operating heavy equipment, experience with buildings and grounds maintenance, and road maintenance. Coursework or certifications in civil engineering inspections are preferred. Water and wastewater operation, construction inspection and mechanic training and are preferred. Knowledge, Skills and Abilities Required for Successful Job Performance: • Knowledge of equipment used by the department; ability to analyze and resolve problems; mechanical ability and knowledge of equipment troubleshooting and maintenance procedures; • Knowledge of civil engineering principals and road construction procedures; ability to read engineering drawings and to use specialized equipment to read elevations and locate boundaries and right-of-ways; • Knowledge of materials, methods, & operations used in street, building, parks & ground maintenance; • Knowledge of the functions and responsibilities of City Departments, staff, and key community members; • Ability to perform in a professional and courteous manner to requests from other staff members; ability to maintain a positive attitude toward work, the public, and coworkers; ability to be public service oriented with tactful and effective conflict resolution skills; • The ability to work independently; • Knowledge of traffic laws, ordinances, and regulations involved in equipment operation; • Knowledge of water distribution and wastewater collection; ability to read control panels, meters and gauges, to be able to detect when problems are occurring, and respond appropriately; • Knowledge of the occupational hazards and safety precautions necessary to perform manual and maintenance work; • Knowledge of the location of City streets, easements and alleys; knowledge of plow routes; • Knowledge of erosion control and conservation management practices; • Ability to have a creative, inquiring and innovative manner willing to explore new approaches, implement new methods, and be receptive to suggestions of others; • Ability to operate a telephone or radio to communicate effectively with City staff; • Ability to follow oral and written instructions; Commented [JB1]: Currently most next employees have been required to have a sewer and water license. PW MAINTENANCE WORKER ©City of Corcoran 2020 4 • Will have a high degree of integrity and a high sense of personal and professional ethics. Physical and Mental Requirements: Physical effort ranges from light to heavy, with lifting, pushing, pulling or carrying up to 60 pounds intermittently. Heavier work may require use of a helper or power equipment. Lifting over 60 pounds without assistance is discouraged and should be a last resort. Plowing snow may require high attention to the road and environment to avoid accidents. Working Conditions: Work is mainly outdoors or in a vehicle. Work includes driving within the City of Corcoran to perform maintenance activities. There is exposure to a variety of weather conditions, dirt, grease, noise, biting insects and unpleasant odors. Some work requires wearing safety apparel. There is exposure to traffic, slippery footing, confined spaces, and working close to moving equipment. Work may include extended or may be required to work irregular hours. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee Signature and Date: ______________________________________________________________________________________________ Supervisor and / or Department Head Signature and Date: ______________________________________________________________________________________________ ADMINISTRATIVE ASSISTANT ©City of Corcoran 2023 1 Description The Administrative Assistant performs a variety of detailed and advanced administrative support for the Public Works Department and the Public Works Director. This position will interact with all levels of staff and community members serving as the main point of contact for the Public Works Department. Location and hours This position will perform work at City Hall 8200 County Road 116, Corcoran MN and intermittently at Public Works 9100 County Road 19, Corcoran, MN in an office environment. Work hours are Monday through Friday 40 hours per week determined by the Public Works Director. Essential Duties and Responsibilities •Manage and provide excellent service to internal and external customers in-person, via email, over the phone, and online website service requests. •Initiate and perform several routine and non-routine procedures along with performing varied clerical duties. •Assist the public with general information via phone calls, email, and in person, including but not limited to processes and contact information. •Receive, distribute, sort, and file correspondence and documents. •Order and maintain Public Works department supplies – coordinating with other departments. •Coordinate small contracts including but not limited to facility related contracts. •Provide support for the safety program and training for Public Works staff and facilities. o Material Safety Data Sheets (MSDS), Occupational Safety and Health Administration (OSHA) requirements. o Coordinate and record monthly Public Works safety meetings. o Maintain training records and licensing documentation. o Assist with mandatory drug testing for Public Works staff. •Develop and maintain a work order/communication process for internal and external requests. o Assist with equipment maintenance scheduling. o Assist with water meter coordination. •Assist with the administration of public works budget and finances. o Complete data entry such as escrow related data and invoices. o Assist with scanning public work invoices. o Accept and enter payments. •Assist with grant applications and grant reporting. •Assist with the logistics of Public Works and City events and meetings, to include scheduling and catering as needed, and setting up of facilities working with Public Works and City staff. Department Public Works Reports To Public Works Director Points 213 Grade 6 FLSA Non-Exempt Classification Full Time, Benefit Eligible Bargaining Unit NA Date April 2023 City of Corcoran Formatted: Font: 11 pt Added Agenda Item: 10c4. ADMINISTRATIVE ASSISTANT ©City of Corcoran 2023 2 • Act as the primary Public Works contact and serve as the secondary City Hall front desk support answering phone calls, responding to public inquiries, and making referrals to appropriate staff. • Provide support to the Public Works Director. • Create and maintain documentation for the Public Works Department. o Prepare correspondence, agendas and presentations as requested. o Scan documents and ensure electronic files are regularly backed up per policy. o Maintain Asset and Fleet Management planning/system(s) data. o Coordinate with the City Clerk on data practices. o Coordinate with the Communications Assistant on communications needs including the website and social media. • Perform other duties and activities as assigned. Minimum Qualifications • Candidates for this position must have high school diploma or equivalent. • Four years of experience in an office support role (up to two years of related post-high school education may be substituted for experience on a year-for-year basis). . • Working knowledge of computers and basic computer programs such as Microsoft Word and Excel. • Valid Minnesota Driver’s License. Desired Qualifications • An associate degree. • Experience with the operations of a Public Works Department and/or City government. Knowledge, Skills, and Abilities Required for Successful Job Performance • Customer service skills including demonstrated ability to build positive relationships with employees and managers. • Ability to work well with the staff, public, contractors, and developers. • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. • Knowledge of the functions and responsibilities of cCity dDepartments, staff, and key community members. • Knowledge of city computer system, county programs, and the city financial program. • Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports and maintain records. • Ability to analyze and resolve problems. • Ability to manage time and prioritize work. • Ability to work independently, prioritize work, and meet project deadlines. • Ability to work with neighboring municipalities and outside professional organizations to continue to learn and bring efficiencies within our organization. • Promotes and adheres to the City of Corcoran workplace values of accountability, teamwork, and commitment to the cCity’s goals and measures. • Maintains confidentiality of work-related items. ADMINISTRATIVE ASSISTANT ©City of Corcoran 2023 3 Physical and Mental Requirements • Work requires lifting and carrying up to 25 lbs. • Frequent keyboard use involves repetitive motion of arms, wrists, and fingers. • Work interruptions are frequent. • Ability to perform basic math calculations. • Reading comprehension skills sufficient to read, understand and interpret complex and varied work- related materials. • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences. • May infrequently be required to wear safety apparel i.e. safety glasses, hearing protection etc. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator and Public Works Director retains the discretion to add duties or change the duties of this position at any time. STAFF REPORT Agenda Item: 11b. Council Meeting: April 13, 2023 Prepared By: Michelle Friedrich Topic: Approving Cropland Bids Action Required: Approval Summary: The City owns property just north of City Hall, and at the City Park at 20400 County Road 50. The City has continued the process of bid requests for the rental of the land for farming purposes. The rental agreement for the property located north of City Hall (13-119-23-32-0001) was a two-year agreement and expires at the end of the 2023 year. Staff emailed bidding information to five previous bidders and advertised for bids in the Crow River News on the 22-acre parcel located near City Park (23-119-23-34- 0001) as this parcel is on a one-year agreement. Staff opened all received bids on April 7, 2023, at 1:00 pm for the rental of 22 tillable acres on the parcel. Bid results and information will be provided to Council at the April 13 Council meeting. Council should review highest bid received and award the contract to the bidder. Financial/Budget: In 2022, the 22-acre tillable parcel rented for $176.00 per acre. The land rented for $141.00 in 2021. The 2023 performance reports and 2023 budget will be updated to reflect the increase or decrease in revenue dependent upon final bid results on April 7, 2023. Council Action: Approve Resolution 2023-30 Awarding Cropland Rental Contract with highest bid results. Options: 1.Authorize the City Administrator to enter into a cropland rental agreement with Peter Leuer for approximately 22 tillable acres located at Corcoran City Park. 2.Direct staff to develop a plan to manage the land internally. Attachments: 1.Resolution 2023-30 Awarding Cropland Rental Contract with highest bid results. 2.Bids List – Crop Land City of Corcoran 2023 Cropland Bids 4/7/2023 Leuer Peter $167.00 Per Acre $ 3,674 Total Bid $ $ Per Acre Total Bid $ $ Per Acre Total Bid Last Name First Parcel 2 22 Acres Apparent High Bidder Highlighted in Green - Results are unofficial until approved by the City Council. The City Council meeting date for review and approval is April 13, 2023. City of Corcoran April 13, 2023 County of Hennepin State of Minnesota RESOLUTION NO. 2023-30 Page 1 of 1 Motion By: Seconded By: A RESOLUTION AWARDING CROPLAND RENTAL CONTRACT WHEREAS, pursuant to advertisements for bids for the rental of crop land owned by the City of Corcoran, bids received, opened, and tabulated according to law, and the attached bids were received complying with the advertisement; and WHEREAS, Peter Leuer provided the highest bid for the 22 acre parcel located at City Park (PID 23- 119-23-34-0001) in the amount of $167.00/acre; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CORCORAN, MN: •The City Administrator is hereby authorized to enter into a one-year (2023) contract with Peter Leuer in the name of the City of Corcoran for the rental of the 22 tillable acre parcel of cropland at City Park in the amount of $167.00/acre. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 13th day of April, 2023 ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ Michelle Friedrich – City Clerk City Seal City of Corcoran 2023 City Council Schedule Agenda Item: 13. Below is a tentative schedule for City Council meetings. The items and schedule are subject to change. April 27, 2023 Work Session • Firearms Ordinance Draft April 27, 2023 • Proclamation – National Public Service Week • Firearms Ordinance Draft – Work Session • Buffer Ordinance • CSAH 10 & Brockton Lane Turn Lane Improvements – Award Bid • Organics Recycling – Changes Required • Keefe Minor Subdivison • Karinemi Concept Plan • Rush Creek Reserve 3rd Addition Final PUD and Plat • Cook Lake Highlands. • Fund Creation • 2021 and 2022 Transfers • Logo Approach and Staff Process for Logo • Transition Buffer Ordinance (Post to website by April 17, 2023) • Parks & Trails Commission Appointment • ARPA Update/Granicus Information (Michelle) • Juneteenth Holiday • Juneteenth Council Approval for 2024 • Placeholder to THC Regulations Follow Up • Assistance for Park Design • Engineering Proposal for Pedistrian Crossings Policy May 11, 2023 • Proclamation – National Police Week • Park Signs Plan May 25, 2023 • Proclamation – National Public Works Week • CR 116 & Hunters Ridge Turn Lane Improvements – Award Bid • Hope Site EAW June 8, 2023 • 2024 Budget Goals and Priorities • Schedule Budget Work Sessions June 22, 2023 Page 2 of 2 • Progess Report – 2023 Goals and Measurables July 13, 2023 Work Session (Tentative) • Draft 2024 Budget July 13, 2023 • Mid-Year Code Enforcement – Add November Report Next • Draft 2024 Budget July 27, 2023 August 10, 2023 • Draft 2024-25 CIP and Pre Orders • Draft 2024 Budget August 24, 2023 • September 13, 2023 – Annual Charter Commission Meeting • 4 Year Mayoral Term (Staff) • Voter Information Information (Staff) • Terms and Appointments (Staff) • Stagger Commission Terms (Guenthner) • Ward Information (Tucker) • Joint Council Meeting (Staff) September 14, 2023 • Preliminary Budget and Levy • Levy Insert September 28, 2023 • Progess Report – 2023 Goals and Measurables October 12, 2023 • October 26, 2023 Additional Future Meetings Host Special Charter Commission Meeting – March 21, 2023 at 5:30pm Annual Charter Commission Meeting – September 13, 2023 at 5:30pm