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2022-09-08 Council Agenda Packet
Corcoran City Council Agenda September 8, 2022 - 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Commission Representatives* 5. Open Forum – Public Comment Opportunity 6. Presentations/Recognitions a. Hennepin County Commissioner Kevin Anderson* 7. Consent Agenda a. Draft Minutes of the May 26, 2022 Council Work Session* b. Financial Claims* c. 66th/Ave Gleason Parkway Corridor Improvements-Pay Request 5* d. Temporary Liquor License – September 24, 2022* 8. Planning Business – Public Comment Opportunity a. Rush Creek Public Hearing and Easement Vacation* b. Amberly Bellwether Public Hearing and Easement Vacations* 9. Unfinished Business – Public Comment Opportunity a. 2023 Preliminary Levy* b. Hennepin County Levy Insert* c. Planning Commission Appointment* d. City Center Drive & 79th Place Mass Grading and Stormwater Improvements Cost Share Agreement* e. Order the Feasibility Study for Potential Assessments – Hackamore Road Project* 10. New Business – Public Comment Opportunity a. Public Safety Reorganization* b. Request for Bond Conduit Financing or Host Approval* c. Request from Bass Lake Crossing HOA – Trail Maintenance* d. Request from Cook Lake Highlands – Utility and Street Construction* e. Skid Steer Equipment Change* f. Police Officer Hiring Process* 11. Staff Reports a. Update on Park Dedication* 12. 2022 City Council Schedule* 13. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 827 9148 2626 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/82791482626 visit http://www.zoom.us and enter Meeting ID: 827 9148 2626 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov * STAFF REPORT Agenda Item 4. Council Meeting: September 8, 2022 Prepared By: Michelle Friedrich Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission rep resentatives for the September 8th Council meet ing are as follows: • Planning Commission : Mark Lanterman • Parks and Trails Commission: Tom Anderson Financial/Budget: N/A Council Action: N/A Attachments: N/A Agenda item: 6a. Commissioner Kevin Anderson •Serving District 7 since 2021. •20 Years experience in Information Technology •Volunteers at Church, Schools, Scouts and others. •Chair of Public Works Committee •Vice Chair of Human Services, Serves on Audit,Hennepin History Museum, Metropolitan Emergency Services Board, Mosquito Control,Transportation Advisory Board, Active Living Hennepin,AMC Transportation Policy Committee Hennepin County 2022 Hennepin County Budget Hennepin County ARPA Funding Distribution Hennepin County has a total award of $245.9 million to respond to the economic and public health impacts of COVID-19 and to mitigate its impacts on the community, residents, and businesses. Major priorities: •Economic recovery •Housing •Broadband expansion •Mental health •Gun violence and crime prevention Affordable housing finance tools Supportive Housing Program AHIF / HOME Conduit Financing AHIF HOME CDBG Lead extremely low-income low-income moderate-income Exiting shelter Entering shelter More than $85M in ARPA funding allocated across the housing continuum ARPA Broadband Expansion Hennepin County Helping Veterans Experiencing Homelessness Hennepin County Hennepin County Future Ready Hennepin 2022 next steps: •Launch permanent collaborative work centers •Evaluate hybrid workforce with depth analysis on hybrid and remote service delivery –engaging residents and staff Gun Violence Prevention Resolution and $10M ARPA Funding Hennepin County•Gun Violence Awareness Day Proclamation (June 4, 2021) (BAR 21-0195, D7 co-authored) •$5,000,000 Gun Violence Prevention ARPA funding (BAR 21-0232) •2022 budget includes 4 additional FTE’s focused on GVP •Another $5,000,000 in GVP ARPA Funding (BAR 22-096) Hennepin County ARPA Mental Health Supports $20M of ARPA funding dedicated to mental health supports Program 2022 2023 2024 Total Expand School Based Mental Health $1,695,000 847,500 0 Fund culturally specific mental health services 500,000 250,000 0 Reform 911 550,000 500,000 300,000 Expand hours at 1800 Chicago to 24 hours 1,755,185 1,050,660 420,000 Expand family home visiting $1,000,000 1,000,000 0 Expand Caring Connections 4Kids $1,000,000 1,000,000 0 Expanding Suburban Police Social Workers 1,328,376 953,279 0 Launch Juvenile Behavioral Health Initiative 550,000 500,000 100,000 Expand Family Response and Stabilization Services 1,000,000 500,000 0 Pilot Family-Based Recovery Program 700,000 500,000 300,000 Mental Health Campaign 1,000,000 700,000 0 Total 11,078,561 7,801,439 1,120,000 20,000,000 North Metro Regional Public Safety Training Facility Expansion Other efforts to enhance public safetyHennepin County Questions? STAFF REPORT Agenda Item : 7a. Council Meeting: September 8, 2022 Prepared By: Michelle Friedrich Topic: Draft Council Work Session Minutes May 26, 2022 Action Required: Informational Summary : The Draft Council Work Session Minutes for May 26, 2022, will be provided to Councilmembers by Tuesday, September 6, for approval at the September 8, 2022. Financial/Budget: N/A Options: N/A Council Action: Informational only. Attachments: None Agenda Item 7b. Council Meeting Date:9/8/2022 Prepared By:Maggie Ung Amount Project name $0.00 -$ $294,252.58 294,252.58$ 131,586.83$ 425,839.41$ Date Paid to Amount Description 8/19/2022 Sun Life 1,505.83$ Employee STD and LTD 8/25/2022 ADP 100,514.18$ Net Payroll and Taxes 8/29/2022 State of MN - Empower 5,236.85$ Employee Deferred Comp/Healthcare Savings 8/29/2022 Optum HSA 3,559.12$ Employee HSA 8/29/2022 MN PERA 20,770.85$ Pension Plan Total 131,586.83$ FINANCIAL CLAIMS CHECK RANGE FUND #500 ESCROW CLAIMS Paid to SEE THE REGISTER FOR #500 CLAIMS Total Total Fund #500 = (See attached Payments Detail) TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements ALL OTHER FINANCIAL CLAIMS Check Register (See attached Check Detail Registers) Total Checks Total of Auto Deductions CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 1/6Page: 09/02/2022 08:02 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 08/26/2022 - 09/08/2022 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 32671 326716.00 08/26/2208-25-20222021 CHEV TAHOE PLATES VIN 6858DVS08/25/22416-42100-50550 6.00 Total For Check 32671 Check 32672 326726,825.00 09/08/224608712021 AUDIT SERVICESABDO LLP08/23/22100-41500-50300 6,825.00 Total For Check 32672 Check 32673 32673101.04 09/08/223518313CITY HALL PEST CONTROLADAMS PEST CONTROL, INC.08/18/22100-41900-50401 101.04 Total For Check 32673 Check 32674 32674828.12 09/08/22612509994PAYROLL PERIOD #16ADP, LLC08/12/22100-41900-50300 32674328.12 09/08/22613528614PAYROLL PERIOD #17ADP, LLC08/26/22100-41900-50300 1,156.24 Total For Check 32674 Check 32675 3267529.97 09/08/221QCF-RVFH-PKNVVEHICLE TIRE GAUGEAMAZON CAPITAL SERVICES08/20/22100-41900-50403 32675131.96 09/08/221QCF-RVFH-94N9GARAGE DOOR OPENERAMAZON CAPITAL SERVICES08/18/22100-42100-50220 3267556.58 09/08/221K7L-T4L3-4C1FPAINT SPRAY GUN REFILLSAMAZON CAPITAL SERVICES08/27/22100-43100-50220 32675296.03 09/08/221NNN-LW1J-VCRKSPRAY PAINT SYSTEMAMAZON CAPITAL SERVICES08/22/22100-43100-50220 514.54 Total For Check 32675 Check 32676 32676195.00 09/08/2200163127FUND SUPPORTBANYON DATA SYSTEMS09/01/22601-49400-50300 32676840.00 09/08/2200163127FUND SUPPORTBANYON DATA SYSTEMS09/01/22602-49450-50300 1,035.00 Total For Check 32676 Check 32677 32677495.25 09/08/222106001PROPANEBEAUDRY OIL COMPANY08/16/22100-41900-50210 3267726.10 09/08/222113623UNLEADED 87BEAUDRY OIL COMPANY08/17/22100-41900-50403 326771,148.31 09/08/222113623UNLEADED 87BEAUDRY OIL COMPANY08/17/22100-42100-50212 326772,979.34 09/08/222113622ULS #2 DYED KODIAK B20BEAUDRY OIL COMPANY08/17/22100-43100-50212 32677130.49 09/08/222113623UNLEADED 87BEAUDRY OIL COMPANY08/17/22100-43100-50212 4,779.49 Total For Check 32677 Check 32678 3267872.25 09/08/2208212022LAND LINECENTURY LINK08/21/22100-45200-50321 72.25 Total For Check 32678 Check 32679 32679109.21 09/08/224129291551CITY HALL MATSCINTAS - 47008/24/22100-41900-50400 3267913.19 09/08/224128617339BATH TOWELCINTAS - 47008/17/22100-42100-50400 3267915.10 09/08/224128617405MICROFIBER WIPECINTAS - 47008/17/22100-43100-50400 32679111.88 09/08/224128617463TOWEL/CRT CABINETCINTAS - 47008/17/22100-43100-50400 3267974.73 09/08/224129291565CRT BLUE/CABINETCINTAS - 47008/24/22100-43100-50400 32679162.62 09/08/224128617519UNIFORMSCINTAS - 47008/17/22100-43100-50417 32679162.62 09/08/224129291732UNIFORMSCINTAS - 47008/24/22100-43100-50417 32679162.62 09/08/224125201385UNIFORMSCINTAS - 47007/13/22100-43100-50417 811.97 Total For Check 32679 Check 32680 326802,900.00 09/08/2200007654COUNTRY DAZE POLICE SERVICESCITY OF MEDINA08/16/22100-42100-50103 2,900.00 Total For Check 32680 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 2/6Page: 09/02/2022 08:02 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 08/26/2022 - 09/08/2022 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 32681 32681756.00 09/08/22333820IT SUPPORT SERVICESCOMPUTER INTEGRATION TECH08/22/22100-41920-50300 756.00 Total For Check 32681 Check 32682 3268275.00 09/08/2208192022MN BCA TRAINING - OLSONCREDIT CARD PURCHASES08/15/22100-42100-50207 32682375.00 09/08/22082422BCA TRAINING - EDSTROMMN BCA08/24/22100-42100-50207 3268280.00 09/08/22INV00208374PD-HUMANITY-SHIFT PLANNINGCREDIT CARD PURCHASES08/20/22100-42100-50210 32682307.49 09/08/221749-352957F/P MODULECREDIT CARD PURCHASES08/24/22100-43100-50210 326821,124.64 09/08/2282229698EPOXY/PRIMERAUTO VALUE BUFFALO08/22/22100-43100-50220 1,962.13 Total For Check 32682 Check 32683 3268327,046.41 09/08/221173753542022 GATOR XUV835R VIN:52966DEERE & COMPANY08/02/22416-45200-50580 27,046.41 Total For Check 32683 Check 32684 3268493.70 09/08/22CNS0001042631DELTA INSURANCEDELTA DENTAL09/01/22100-00000-21710 3268461.40 09/08/22CNS0001042631DELTA INSURANCEDELTA DENTAL09/01/22100-41400-50130 3268461.40 09/08/22CNS0001042631DELTA INSURANCEDELTA DENTAL09/01/22100-41500-50130 3268463.00 09/08/22CNS0001042631DELTA INSURANCEDELTA DENTAL09/01/22100-41910-50130 32684162.75 09/08/22CNS0001042631DELTA INSURANCEDELTA DENTAL09/01/22100-42100-50130 32684101.35 09/08/22CNS0001042631DELTA INSURANCEDELTA DENTAL09/01/22100-42102-50130 32684187.40 09/08/22CNS0001042631DELTA INSURANCEDELTA DENTAL09/01/22100-43100-50130 3268415.35 09/08/22CNS0001042631DELTA INSURANCEDELTA DENTAL09/01/22100-45100-50130 3268415.35 09/08/22CNS0001042631DELTA INSURANCEDELTA DENTAL09/01/22100-45200-50130 761.70 Total For Check 32684 Check 32685 3268539.57 09/08/22908231SEPT 8 PH PULTE VACATE 22-056ECM PUBLISHERS INC08/25/22100-41910-50350 3268559.57 09/08/22908232SEPT 8 PH PULTE DRAINAGE/UTILECM PUBLISHERS INC08/25/22100-41910-50350 3268559.57 09/08/22907158SEPT 1 PH - FENCING FRONTAGES 22-0ECM PUBLISHERS INC08/18/22100-41910-50350 3268559.57 09/08/22907159SEPT 1 PH PRO-TECH AUTO REPAIR 22-ECM PUBLISHERS INC08/18/22100-41910-50350 3268559.57 09/08/22907160SEPT 1 PH BLAIR BROWN CUP 22-047ECM PUBLISHERS INC08/18/22100-41910-50350 277.85 Total For Check 32685 Check 32686 326861,084.00 09/08/220499926WATER METERFERGUSON WATERWORKS #251808/17/22601-49400-50227 326868,227.00 09/08/220493654WATER METERSFERGUSON WATERWORKS #251808/16/22601-49400-50227 9,311.00 Total For Check 32686 Check 32687 32687154.95 09/08/2208-20222022 PRIMARY ELECTION P2GAIL PROPSON09/01/22100-41410-50114 154.95 Total For Check 32687 Check 32688 3268825.83 09/08/2208-20222022 PRIMARY ELECTION P2GERALD JOHNSON09/01/22100-41410-50114 25.83 Total For Check 32688 Check 32689 32689501.55 09/08/2222-0599CSO SILVARDO REPAIRGUARDIAN FLEET SAFETY08/25/22100-42100-50403 501.55 Total For Check 32689 Check 32690 32690146.70 09/08/221000184048JAIL CHARGESHENN CO SHERIFF03/31/22100-42100-50305 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 3/6Page: 09/02/2022 08:02 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 08/26/2022 - 09/08/2022 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 32690 146.70 Total For Check 32690 Check 32691 3269190.20 09/08/22570484PEDESTAL FAN RENTALHIGHWAY 55 RENTAL08/03/22202-42100-50210 90.20 Total For Check 32691 Check 32692 3269248.74 09/08/2208-20222022 PRIMARY ELECTION P2JANICE STIEG09/01/22100-41410-50114 48.74 Total For Check 32692 Check 32693 32693435.00 09/08/2208292022ESCROW REFUND 19615 COUNTRY RD LEGATT, JENNA08/29/22100-00000-22206 435.00 Total For Check 32693 Check 32694 32694613.83 09/08/2268782SQUAD 566 REPAIRSLITHGOW AUTOMOTIVE08/23/22100-42100-50403 613.83 Total For Check 32694 Check 32695 3269550.00 09/08/2208.31.22SOCCER REFEREE TIMECARDLIZZY POPPLER08/31/22100-45100-50210 50.00 Total For Check 32695 Check 32696 32696100.00 09/08/2208312022WORKSHOP REGISTRATION - ZUTHERMBPTA08/31/22100-42400-50207 100.00 Total For Check 32696 Check 32697 3269715.53 09/08/2203791PARKS - WASP KILLERMENARDS MAPLE GROVE08/23/22100-41900-50210 3269739.98 09/08/223212STUD FINDERMENARDS MAPLE GROVE08/10/22100-41900-50210 326979.93 09/08/2203791PARKS - WASP KILLERMENARDS MAPLE GROVE08/23/22100-45100-50210 65.44 Total For Check 32697 Check 32698 3269872,065.00 09/08/2208312022AUGUST 2022 SAC CHARGESMETROPOLITAN COUNCIL09/01/22602-00000-20800 32698(720.65)09/08/2208312022AUGUST 2022 SAC CHARGESMETROPOLITAN COUNCIL09/01/22602-00000-36200 71,344.35 Total For Check 32698 Check 32699 326991,630.00 09/08/223Q 2022WATER CONNECTIONMINNESOTA DEPT OF HEALTH08/31/22601-49400-50300 1,630.00 Total For Check 32699 Check 32700 32700240.00 09/08/2208292022BASEBALL BACKGROUND CHECKSMN BCA08/29/22100-45100-50300 240.00 Total For Check 32700 Check 32701 327013,000.00 09/08/222022-2808TRAIL HAVEN BRIDGE WATER PERMITMN DNR ECOLOGICAL & WATER RE08/22/22408-48009-50530 3,000.00 Total For Check 32701 Check 32702 327025,764.64 09/08/228281448703APX6000 BASE RADIO UNIT CARESMOTOROLA SOLUTIONS INC08/25/22416-42100-50210 5,764.64 Total For Check 32702 Check 32703 32703460.00 09/08/2209012022DEPENDENT CARE REIMBURSEMENTNATALIE DAVIS MCKEOWN09/01/22100-00000-21710 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 4/6Page: 09/02/2022 08:02 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 08/26/2022 - 09/08/2022 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 32703 460.00 Total For Check 32703 Check 32704 32704(7,144.90)09/08/22PAY566TH AVE/GLEASON PKWY CORRIDOR IMPNEW LOOK CONTRACTING08/29/22408-00000-20610 32704142,898.06 09/08/22PAY566TH AVE/GLEASON PKWY CORRIDOR IMPNEW LOOK CONTRACTING08/29/22408-48005-50300 135,753.16 Total For Check 32704 Check 32705 32705862.18 09/08/22200205DRUM FAN FOR NIGHT TO UNITENORTHERN TOOL & EQUIPMENT08/01/22202-42100-50210 862.18 Total For Check 32705 Check 32706 3270643.83 09/08/22257602242001OFFICE/ELECTION SUPPLIESODP BUSINESS SOLUTIONS, LLC08/05/22100-41410-50210 3270669.28 09/08/22257602242001OFFICE/ELECTION SUPPLIESODP BUSINESS SOLUTIONS, LLC08/05/22100-41900-50200 327061.59 09/08/22257634181001LETTER OPENERODP BUSINESS SOLUTIONS, LLC08/04/22100-41900-50200 32706127.47 09/08/22257634186001KEYBOARD/MOUSEODP BUSINESS SOLUTIONS, LLC08/09/22100-41920-50210 242.17 Total For Check 32706 Check 32707 3270743.32 09/08/2208-20222022 PRIMARY ELECTION P2PATRICIA TADYCH09/01/22100-41410-50114 43.32 Total For Check 32707 Check 32708 32708141.99 09/08/22N9540239FOLDER INSERTER LEASEQUADIENT LEASING USA INC08/14/22100-41900-50413 32708141.99 09/08/22N9540239FOLDER INSERTER LEASEQUADIENT LEASING USA INC08/14/22601-49400-50413 32708141.99 09/08/22N9540239FOLDER INSERTER LEASEQUADIENT LEASING USA INC08/14/22602-49450-50413 425.97 Total For Check 32708 Check 32709 32709690.96 09/08/220894-005870076LIONS PARK GARBAGE 3-0894-0108252REPUBLIC SERVICES08/15/22100-45200-50380 690.96 Total For Check 32709 Check 32710 32710314.56 09/08/22391283315-249CELL SERVICES 07/15/22-08/14/22SPRINT08/18/22100-43100-50321 314.56 Total For Check 32710 Check 32711 327111,339.60 09/08/2209-2022SEPTEMBER 2022 LIFE INSURANCE PREMSTANDARD INSURANCE COMPANY08/17/22100-00000-21709 1,339.60 Total For Check 32711 Check 32712 3271248.99 09/08/22I1586377BLACK BANDSTREICHER'S POLICE EQUIPMENT08/24/22100-42100-50417 48.99 Total For Check 32712 Check 32713 32713393.78 09/08/2208312022PAYROLL REISSUESYDNEY PHANEUF08/31/22100-45200-50101 393.78 Total For Check 32713 Check 32714 327141,059.00 09/08/220439550PD/RESERVES SHOULDER PATCHSYMBOLARTS LLC08/25/22100-42100-50209 327141,485.00 09/08/220439550PD/RESERVES SHOULDER PATCHSYMBOLARTS LLC08/25/22100-42100-50417 2,544.00 Total For Check 32714 Check 32715 32715142.94 09/08/2257302-02CLIPS AND COVER KITTERMINAL SUPPLY CO08/18/22100-45200-50210 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 5/6Page: 09/02/2022 08:02 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 08/26/2022 - 09/08/2022 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number Check 32715 142.94 Total For Check 32715 Check 32716 327161,990.00 09/08/22680046POLICE DEPARTMENT GARAGE DOORTWIN CITY GARAGE DOOR08/08/22100-42100-50223 1,990.00 Total For Check 32716 Check 32717 32717424.46 09/08/22480335876COPIER LEASEUS BANKCORP EQUIPMENT FINANC08/18/22100-41920-50210 424.46 Total For Check 32717 Check 32719 327193,515.00 09/08/2212650COUNTRY DAZE PORTABLE RENTALWRUCK SEWER & PORTABLE RENTA08/08/22100-41900-50210 32719391.00 09/08/2212649PARK PORTABLE RENTALWRUCK SEWER & PORTABLE RENTA08/08/22100-45200-50210 32719700.00 09/08/2212622NIGHT TO UNITE PORTABLE RENTALWRUCK SEWER & PORTABLE RENTA08/08/22202-42100-50210 4,606.00 Total For Check 32719 Check 32720 327201,442.64 09/08/22792988235PW BUILDING ELECTRICITYXCEL ENERGY08/22/22100-43100-50381 1,442.64 Total For Check 32720 CHECK REGISTER - COUNCIL INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 6/6Page: 09/02/2022 08:02 AM User: jpeterson DB: Corcoran EXP CHECK RUN DATES 08/26/2022 - 09/08/2022 JOURNALIZED PAID - CHECK TYPE: PAPER CHECK Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number 37,425.66 Fund 100 GENERAL FUND 1,652.38 Fund 202 POLICE DONATION FUND 138,753.16 Fund 408 PAVEMENT MANAGEMENT 32,817.05 Fund 416 CAPITAL-EQUIPMENT CERTS 11,277.99 Fund 601 WATER 72,326.34 Fund 602 SEWER Fund Totals: 294,252.58 Total For All Funds: LINE NO.ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE QUANTITY COST QUANTITY COST QUANTITY COST 1 MOBILIZATION & DEMOBILIZATION LUMP SUM 1 75,000.00$ 75,000.00$ 1 75,000.00$ 1.0 75,000.00$ 0.0 -$ 2 TRAFFIC CONTROL LUMP SUM 1 6,300.00$ 6,300.00$ 1 6,300.00$ 0.9 5,670.00$ 0.1 630.00$ 3 PROVIDE ACCESS & MAINTENANCE LUMP SUM 1 1.00$ 1.00$ 1 1.00$ 1.0 1.00$ 0.0 -$ 4 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 2711 1.50$ 4,066.50$ 2,684 4,026.00$ 2,684.0 4,026.00$ 0.0 -$ 5 REMOVE BITUMINOUS PAVEMENT SQ YD 1875 6.75$ 12,656.25$ 1900 12,825.00$ 1,900.0 12,825.00$ 0.0 -$ 6 CLEARING AND GRUBBING ACRE 1 7,600.00$ 7,600.00$ 1 7,600.00$ 1.0 7,600.00$ 0.0 -$ 7 CLEAR AND GRUB TREE TREE 17 200.00$ 3,400.00$ 17 3,400.00$ 17.0 3,400.00$ 0.0 -$ 8 REMOVE STORM SEWER PIPE LF 193 13.00$ 2,509.00$ 256 3,328.00$ 256.0 3,328.00$ 0.0 -$ 9 REMOVE CMP FLARED-END SECTION EACH 3 150.00$ 450.00$ 3 450.00$ 3.0 450.00$ 0.0 -$ 10 SALVAGE & REINSTALL SIGN EACH 1 333.00$ 333.00$ 1 333.00$ 1.0 333.00$ 0.0 -$ 11 REMOVE SIGN AND POST EACH 7 45.00$ 315.00$ 7 315.00$ 7.0 315.00$ 0.0 -$ 12 REMOVE FENCE LF 1092 3.00$ 3,276.00$ 2,551 7,653.00$ 2,551.0 7,653.00$ 0.0 -$ 13 PAVEMENT MARKING REMOVAL LUMP SUM 1 5,700.00$ 5,700.00$ 1 5,700.00$ 0.5 2,850.00$ 0.5 2,850.00$ 14 CONNECT TO EXISTING SANITARY MANHOLE EACH 1 2,576.00$ 2,576.00$ 1 2,576.00$ 1.0 2,576.00$ 0.0 -$ 15 12" PVC C-900 DR-18 SANITARY SEWER PIPE LF 330 107.00$ 35,310.00$ 330 35,310.00$ 330.0 35,310.00$ 0.0 -$ 16 12" PVC SDR 26 SANITARY SEWER PIPE LF 400 61.00$ 24,400.00$ 400 24,400.00$ 400.0 24,400.00$ 0.0 -$ 17 12" PVC SDR 35 SANITARY SEWER PIPE LF 1903 51.00$ 97,053.00$ 1903 97,053.00$ 1,903.0 97,053.00$ 0.0 -$ 18 12" PVC PLUG EACH 2 238.00$ 476.00$ 2 476.00$ 2.0 476.00$ 0.0 -$ 19 IMPROVED PIPE FOUNDATION - 24" THICK LF 722 8.00$ 5,776.00$ 40 320.00$ 40.0 320.00$ 0.0 -$ 20 PIPE JACKING 36" STEEL CASING LF 140 856.00$ 119,840.00$ 140 119,840.00$ 140.0 119,840.00$ 0.0 -$ 21 4' DIA. SANITARY SEWER MANHOLE EACH 5 6,340.00$ 31,700.00$ 5 31,700.00$ 5.0 31,700.00$ 0.0 -$ 22 4' DIA SANITARY STRUCTURE OVERDEPTH (>12' DEPTH)LF 2 1,100.00$ 2,200.00$ 0 -$ 0.0 -$ 0.0 -$ 23 ANTI-SEEPAGE COLLAR EACH 5 275.00$ 1,375.00$ 4 1,100.00$ 4.0 1,100.00$ 0.0 -$ 24 INSTALL STRUCTURE SIGN POST AND MARKER EACH 9 167.00$ 1,503.00$ 5 835.00$ 5.0 835.00$ 0.0 -$ 25 CONNECT TO EXISTING 24" CMP EACH 1 490.00$ 490.00$ 1 490.00$ 1.0 490.00$ 0.0 -$ 26 CONNECT TO EXISTING STORM STRUCTURE EACH 1 400.00$ 400.00$ 2 800.00$ 2.0 800.00$ 0.0 -$ 27 24" CMP STORM SEWER PIPE LF 7 77.00$ 539.00$ 7 539.00$ 7.0 539.00$ 0.0 -$ 28 24" CMP FLARED-END SECTION W/ TRASH GUARD EACH 1 940.00$ 940.00$ 1 940.00$ 1.0 940.00$ 0.0 -$ 29 12" RCP SEWER CLASS V LF 330 57.00$ 18,810.00$ 332 18,924.00$ 332.0 18,924.00$ 0.0 -$ 30 15" RCP SEWER CLASS V LF 857 59.00$ 50,563.00$ 851 50,209.00$ 851.0 50,209.00$ 0.0 -$ 31 18" RCP SEWER CLASS V LF 110 63.00$ 6,930.00$ 110 6,930.00$ 110.0 6,930.00$ 0.0 -$ 32 21" RCP SEWER CLASS V LF 134 70.00$ 9,380.00$ 125 8,750.00$ 125.0 8,750.00$ 0.0 -$ 33 48" RCP SEWER CLASS V LF 122 306.00$ 37,332.00$ 124 37,944.00$ 124.0 37,944.00$ 0.0 -$ 34 21" RCP FLARED END SECTION W/ TRASH GUARD EACH 4 2,000.00$ 8,000.00$ 4 8,000.00$ 4.0 8,000.00$ 0.0 -$ 35 48" RCP FLARED END SECTION EACH 2 5,550.00$ 11,100.00$ 2 11,100.00$ 2.0 11,100.00$ 0.0 -$ 36 CONSTRUCT DRAINAGE STRUCTURE - 4' DIA MH EACH 10 3,387.00$ 33,870.00$ 10 33,870.00$ 10.0 33,870.00$ 0.0 -$ 37 CONSTRUCT DRAINAGE STRUCTURE W/ STRUCTURAL POLLUTION CONTROL DEVICE - 6' DIA MH EACH 1 15,087.00$ 15,087.00$ 1 15,087.00$ 1.0 15,087.00$ 0.0 -$ 38 CONSTRUCT DRAINAGE STRUCTURE - 2'X3' CB EACH 6 2,130.00$ 12,780.00$ 6 12,780.00$ 6.0 12,780.00$ 0.0 -$ 39 CONSTRUCT OUTLET CONTROL STRUCTURE - 5' DIA MH EACH 1 8,568.00$ 8,568.00$ 1 8,568.00$ 1.0 8,568.00$ 0.0 -$ BASE BID: 66th Avenue/Gleason Parkway Corridor Improvements Less Previous PaymentsCOMPLETED TO DATE PAY REQUEST #5 September 2022 Pay Request #5 66th Avenue/Gleason Parkway Corridor Improvements Project Number: 227701079 8/25/2022 City of Corcoran Agenda Item: 7c. 40 4" PVC DRAINTILE PIPE LF 875 21.00$ 18,375.00$ 875 18,375.00$ 875.0 18,375.00$ 0.0 -$ 41 6" PVC DRIANTILE PIPE LF 235 27.00$ 6,345.00$ 235 6,345.00$ 235.0 6,345.00$ 0.0 -$ 42 4" PVC DRAINTILE CLEANOUT EACH 2 295.00$ 590.00$ 2 590.00$ 2.0 590.00$ 0.0 -$ 43 6" PVC DRAINTILE CLEANOUT EACH 2 430.00$ 860.00$ 2 860.00$ 2.0 860.00$ 0.0 -$ 44 FILTRATION BENCH SY 131 140.00$ 18,340.00$ 131 18,340.00$ 131.0 18,340.00$ 0.0 -$ 45 4" INSULATION SF 200 4.00$ 800.00$ 96 384.00$ 96.0 384.00$ 0.0 -$ 46 RANDOM RIP RAP CLASS III (GRANITE)TON 100 100.00$ 10,000.00$ 100 10,000.00$ 100.0 10,000.00$ 0.0 -$ 47 ADJUST EXISTING VALVE BOX EACH 6 480.00$ 2,880.00$ 1 480.00$ 0.0 -$ 1.0 480.00$ 48 ADJUST EXISTING CURB STOP & BOX EACH 1 235.00$ 235.00$ 1 235.00$ 1.0 235.00$ 0.0 -$ 49 HYDRANT EXTENSION EACH 2 1,240.00$ 2,480.00$ 1 1,240.00$ 1.0 1,240.00$ 0.0 -$ 50 INSTALL WATERMAIN OFFSET LUMP SUM 1 12,066.00$ 12,066.00$ 1 12,066.00$ 1.0 12,066.00$ 0.0 -$ 51 IRRIGATION SYSTEM & DESIGN LUMP SUM 1 33,250.00$ 33,250.00$ 1 33,250.00$ 0.5 16,625.00$ 0.5 16,625.00$ 52 IRRIGATION BOOSTER PUMP LUMP SUM 1 640.00$ 640.00$ 1 640.00$ 0.0 -$ 1.0 640.00$ 53 4" NON-METALLIC CONDUIT CROSSING (IRRIGATION)LIN FT 345 3.00$ 1,035.00$ 310 930.00$ 310.0 930.00$ 0.0 -$ 54 STRIP, STOCKPILE, AND RESPREAD TOPSOIL LUMP SUM 1 27,320.00$ 27,320.00$ 1 27,320.00$ 0.5 13,660.00$ 0.50 13,660.00$ 55 SALVAGE & RESPREAD EXISTING WETLAND SOILS (AS REQUIRED BY PERMIT)LUMP SUM 1 12,500.00$ 12,500.00$ 1 12,500.00$ 0.5 6,250.00$ 0.50 6,250.00$ 56 COMMON EXCAVATION - ONSITE (EV) (P)CU YD 10440 8.00$ 83,520.00$ 7995 63,960.00$ 7,995.0 63,960.00$ 0.0 -$ 57 COMMON EXCAVATION - OFFSITE (LV)CU YD 9700 13.00$ 126,100.00$ 192 2,496.00$ 192.0 2,496.00$ 0.0 -$ 58 COMMON BORROW (EV) (POND)CU YD 250 0.01$ 2.50$ 0 -$ 0.0 -$ 0.0 -$ 59 COMMON BORROW - IMPORT (LV)CU YD 250 0.01$ 2.50$ 0 -$ 0.0 -$ 0.0 -$ 60 LOAM TOPSOIL (LV)CU YD 50 0.01$ 0.50$ 0 -$ 0.0 -$ 0.0 -$ 61 SUBGRADE EXCAVATION - OFFSITE (EV)CU YD 3900 13.00$ 50,700.00$ 613 7,969.00$ 613.0 7,969.00$ 0.0 -$ 62 GEOTEXTILE FABRIC, TYPE V NON-WOVEN SQ YD 11745 2.00$ 23,490.00$ 11,745 23,490.00$ 11,745.0 23,490.00$ 0.0 -$ 63 SELECT GRANULAR BORROW, 5% MOD TON 800 18.00$ 14,400.00$ 800 14,400.00$ 800.0 14,400.00$ 0.0 -$ 64 AGGREGATE BASE CLASS 5, 100% CRUSHED TON 9900 19.00$ 188,100.00$ 9900 188,100.00$ 8,165.0 155,135.00$ 1,735.0 32,965.00$ 65 AGGREGATE SURFACING CLASS 2, 100 % CRUSHED LIMESTONE TON 240 35.00$ 8,400.00$ 110 3,850.00$ 110.0 3,850.00$ 0.0 -$ 66 STABILIZING AGGREGATE, 3" MINUS TON 1500 0.01$ 15.00$ 0 -$ 0.0 -$ 0.0 -$ 67 BITUMINOUS TACK COAT MATERIAL GAL 515 3.50$ 1,802.50$ 230 805.00$ 230.0 805.00$ 0.0 -$ 68 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C)TON 1830 80.00$ 146,400.00$ 576 46,080.00$ 576.0 46,080.00$ 0.0 -$ 69 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C)TON 1830 78.00$ 142,740.00$ 1800 140,400.00$ 1,800.0 140,400.00$ 0.0 -$ 70 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B)TON 425 103.00$ 43,775.00$ 375 38,625.00$ 375.0 38,625.00$ 0.0 -$ 71 B618 CURB AND GUTTER LF 3181 14.50$ 46,124.50$ 3100 44,950.00$ 3,100.0 44,950.00$ 0.0 -$ 72 6" CONCRETE WALK SQ FT 595 10.00$ 5,950.00$ 1385 13,850.00$ 595.0 5,950.00$ 790.0 7,900.00$ 73 TRUNCATED DOMES SQ FT 96 112.00$ 10,752.00$ 122 13,664.00$ 96.0 10,752.00$ 26.0 2,912.00$ 74 SIGN PANELS TYPE C SQ FT 93 38.00$ 3,534.00$ 59 2,242.00$ 59.0 2,242.00$ 0.0 -$ 75 INSTALL SIGN TYPE C AND POST EACH 14 5.50$ 77.00$ 6 33.00$ 6.0 33.00$ 0.0 -$ 76 INSTALL SIGN POST EACH 2 500.00$ 1,000.00$ 0 -$ 0.0 -$ 0.0 -$ 77 STREET NAME SIGN PLATE EACH 10 5.50$ 55.00$ 0 -$ 0.0 -$ 0.0 -$ 78 INSTALL STREET NAME SIGN PLATE AND POST EACH 2 450.00$ 900.00$ 0 -$ 0.0 -$ 0.0 -$ 79 INSTALL TYPE III BARRICADE EACH 2 450.00$ 900.00$ 0 -$ 0.0 -$ 0.0 -$ 80 PAVEMENT MESSAGE (RT ARROW) THERMOPLASTIC (GROUND-IN)EACH 4 450.00$ 1,800.00$ 4 1,800.00$ 4.0 1,800.00$ 0.0 -$ 81 PAVEMENT MESSAGE (LT ARROW) THERMOPLASTIC (GROUND-IN)EACH 4 450.00$ 1,800.00$ 4 1,800.00$ 4.0 1,800.00$ 0.0 -$ 82 4" DOUBLE SOLID LINE YELLOW - MULTI-COMPONENT (GROUND-IN)LIN FT 3241 2.00$ 6,482.00$ 3241 6,482.00$ 3,241.0 6,482.00$ 0.0 -$ 83 6" SOLID LINE WHITE - MULTI-COMPONENT (GROUND-IN)LIN FT 2882 2.00$ 5,764.00$ 2922 5,844.00$ 2,922.0 5,844.00$ 0.0 -$ 84 4" SOLID LINE WHITE - MULTI-COMPONENT (GROUND-IN)LIN FT 1200 1.00$ 1,200.00$ 1200 1,200.00$ 1,200.0 1,200.00$ 0.0 -$ 85 4" BROKEN LINE WHITE - MULTI-COMPONENT (GROUND- IN)LIN FT 495 1.00$ 495.00$ 430 430.00$ 430.0 430.00$ 0.0 -$ 86 24" SOLID LINE YELLOW - MULTI-COMPONENT (GROUND- IN)LIN FT 256 10.00$ 2,560.00$ 102 1,020.00$ 102.0 1,020.00$ 0.0 -$ 87 TEMPORARY MAILBOXES LUMP SUM 1 2,700.00$ 2,700.00$ 0 -$ 0.0 -$ 0.0 -$ 88 BOULDER RETAINING WALL LUMP SUM 1 12,500.00$ 12,500.00$ 1 12,500.00$ 1.0 12,500.00$ 0.0 -$ 89 3" NON-METALLIC CONDUIT CROSSING (SMALL UTILITIES)LIN FT 870 13.00$ 11,310.00$ 527 6,851.00$ 527.0 6,851.00$ 0.0 -$ 90 BARBWIRE FENCE LIN FT 965 5.50$ 5,307.50$ 0 -$ 0.0 -$ 0.0 -$ 91 SEED MIXTURE - 34-171 SQ YD 24005 0.20$ 4,801.00$ 1694 338.80$ 1,694.0 338.80$ 0.0 -$ 92 SEED MIXTURE - 25-131 SQ YD 6522 0.20$ 1,304.40$ 3006 601.20$ 3,006.0 601.20$ 0.0 -$ 93 SEED MIXTURE - 25-141 SQ YD 26325 0.15$ 3,948.75$ 11898 1,784.70$ 11,898.0 1,784.70$ 0.0 -$ 94 SEED MIXTURE - 33-261 SQ YD 1910 0.50$ 955.00$ 0 -$ 0.0 -$ 0.0 -$ 95 SODDING TYPE LAWN SQ YD 2350 12.00$ 28,200.00$ 2350 28,200.00$ 0.0 -$ 2,350.0 28,200.00$ 96 PERENNIAL - #1 CONT EACH 226 20.00$ 4,520.00$ 226 4,520.00$ 0.0 -$ 226.0 4,520.00$ 97 DECIDUOUS SHRUB (#5 CONT.)EACH 68 81.00$ 5,508.00$ 68 5,508.00$ 0.0 -$ 68.0 5,508.00$ 98 DECIDUOUS TREE - 2.5" B&B EACH 24 667.00$ 16,008.00$ 24 16,008.00$ 0.0 -$ 24.0 16,008.00$ 99 DECIDUOUS TREE - 1.5" CAL B&B EACH 3 550.00$ 1,650.00$ 3 1,650.00$ 0.0 -$ 3.0 1,650.00$ 100 DECIDUOUS TREE - 6' HT. B&B CLUMP EACH 4 525.00$ 2,100.00$ 4 2,100.00$ 0.0 -$ 4.0 2,100.00$ 101 STABILIZED CONSTRUCTION EXIT - MAINTAINED LUMP SUM 1 1.00$ 1.00$ 0 -$ 0.0 -$ 0.0 -$ 102 SILT FENCE, TYPE MS - MAINTAINED LIN FT 6465 1.50$ 9,697.50$ 16,141 24,211.50$ 16,141.0 24,211.50$ 0.0 -$ 103 BALE BARRIERS - MAINTAINED LIN FT 11320 3.50$ 39,620.00$ 3624.5 12,685.75$ 3,624.5 12,685.75$ 0.0 -$ 104 BIOLOG - MAINTAINED LIN FT 1200 2.75$ 3,300.00$ 336 924.00$ 336.0 924.00$ 0.0 -$ 105 INLET PROTECTION - MAINTAINED EACH 18 160.00$ 2,880.00$ 18 2,880.00$ 18.0 2,880.00$ 0.0 -$ 106 CULVERT PROTECTION - MAINTAINED EACH 2 225.00$ 450.00$ 0 -$ 0.0 -$ 0.0 -$ 107 STREET SWEEPER (WITH PICKUP BROOM)HOUR 50 0.01$ 0.50$ 12 0.12$ 6.0 0.06$ 6.0 0.06$ 108 WATER FOR DUST CONTROL MGAL 50 42.00$ 2,100.00$ 0 -$ 0.0 -$ 0.0 -$ 109 EROSION CONTROL MAT SQ YD 25 4.50$ 112.50$ 0 -$ 0.0 -$ 0.0 -$ 110 STRAW MULCH TYPE 3 SQ YD 45480 0.10$ 4,548.00$ 14588 1,458.80$ 14,588.0 1,458.80$ 0.0 -$ 111 EROSION CONTROL BLANKET CATEGORY 3N STRAW 2S SQ YD 13282 1.50$ 19,923.00$ 10430.4 15,645.60$ 10,430.4 15,645.60$ 0.0 -$ TOTAL BASE BID:1,908,607.40$ 1,560,384.47$ 1,417,486.41$ 142,898.06$ TOTAL ORIGINAL CONTRACT:1,908,607.40$ 1,560,384.47$ 1,417,486.41$ 142,898.06$ Change Order #1: Muck Excavation QUANTITY COST QUANTITY COST QUANTITY COST C0 1.1 MOBILIZATION & DEMOBILIZATION LUMP SUM 1 3,000.00$ 3,000.00$ 1 3,000.00$ 1.0 3,000.00$ 0.0 -$ C0 1.2 SALVAGE 12" RCP LIN FT 205 27.00$ 5,535.00$ 205 5,535.00$ 205.0 5,535.00$ 0.0 -$ CO 1.3 SALVAGE 15" RCP LIN FT 88 27.00$ 2,376.00$ 88 2,376.00$ 88.0 2,376.00$ 0.0 -$ C0 1.4 SALVAGE 48" CBMH EACH 1 1,000.00$ 1,000.00$ 1 1,000.00$ 1.0 1,000.00$ 0.0 -$ C0 1.5 SALVAGE 2'X3' CB EACH 2 1,000.00$ 2,000.00$ 2 2,000.00$ 2.0 2,000.00$ 0.0 -$ CO 1.6 REINSTALL 12" RCP LIN FT 205 40.00$ 8,200.00$ 0 -$ 0.0 -$ 0.0 -$ C0 1.7 REINSTALL 15" RCP LIN FT 88 40.00$ 3,520.00$ 0 -$ 0.0 -$ 0.0 -$ C0 1.8 REINSTALL 48" CBMH EACH 1 1,200.00$ 1,200.00$ 0 -$ 0.0 -$ 0.0 -$ C0 1.9 REINSTALL 2'X3' CB EACH 2 1,200.00$ 2,400.00$ 0 -$ 0.0 -$ 0.0 -$ C0 1.10 MUCK EXCAVATION - OFFSITE (EV)CU YD 4834 14.00$ 67,676.00$ 4834 67,676.00$ 4,834.0 67,676.00$ 0.0 -$ C0 1.11 COMMON BORROW - IMPORT (LV)CU YD 4600 8.00$ 36,800.00$ 4600 36,800.00$ 4,600.0 36,800.00$ 0.0 -$ TOTAL CHANGE ORDER #1:133,707.00$ 118,387.00$ 118,387.00$ -$ TOTAL REVISED CONTRACT:2,042,314.40$ 1,692,542.07$ 1,549,644.01$ 142,898.06$ ORIGINAL CONTRACT AWARD AMOUNT 1,908,607.40$ 1,692,542.07$ 1,549,644.01$ 142,898.06$ 84,627.10$ 77,482.20$ 7,144.90$ 1,607,914.97$ 1,472,161.81$ 135,753.16$ CONTRACT SUMMARY LESS PREVIOUS SUBTOTAL CURRENT RETAINAGE (5%) TOTAL CURRENT PAY REQUEST COMPLETE TO DATE PAY REQUEST #5 SECTION 00 62 76 APPLICATION FOR PAYMENT FORM OWNER: PROJECT: CONTRACTOR: 4 Original Contract Amount: Contract Changes approved to Date (List Change Order Numbers):CO #1 Revised Contract Price : Work Completed to Date (attached): Retainage to Date, 5%: Work Completed to Date Less Retainage to Date: Total Amount Previously Certified: Payment Request This Estimate: CONTRACTOR Application for Payment Form Project No. 227701079 00 62 76-1 PAY ESTIMATE NO. I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid. 1,908,607.40$ 133,707.00$ 2,042,314.40$ 1,692,542.07$ 1,472,161.81$ 135,753.16$ City of Corcoran 66th Avenue/Gleason Parkway Corridor Improvements New Look Contracting, Inc. 84,627.10$ 1,607,914.97$ and New Look Contracting, Inc. (CONTRACTOR) and all authorized changes therto: By Title Approval: (CONTRACTOR)Date Date CITY OF CORCORAN Date Application for Payment Form Project No. 227701079 00 62 76-2 STANTEC CONSULTING SERVICES, INC. END OF SECTION CERTIFICATE OF CONTRACTOR I hereby certify that the work and the materials supplied to date, as shown on the request for payment, represents the actual value of accomplishment under the terms of the contract dated 06/18/2021 between betweeen the City of Corcoran (OWNER) STAFF REPORT Agenda Item: 7d. Council Meeting: September 8, 2022 Prepared By: Michelle Friedrich Topic: Temporary Liquor License Action Required: Approval Needed Summary: Consent agenda item, Resolution 2022-101 Temporary Liquor License for OMNI Brewing was approved at the August 25 Council meeting for an event at the GrowHaus on September 24. After Council approval, the application was submitted to the State of Minnesota Alcohol and Gambling Enforcement Agency (AGE). Staff received notification from Minnesota AGE the application by OMNI Brewing indicated OMNI Brewing had reached the limit for temporary liquor license permits through the State of Minnesota. Through discussions with Minnesota AGE and OMNI Brewing, an option for OMNI Brewing was to obtain a temporary wine license through the State of Minnesota. Upon review of Corcoran City Code, the City does not have an optional temporary wine license. Upon notification of this status, staff contacted OMNI Brewing, the GrowHaus, and two non-profit organizations within the City to see if a non-profit would host the temporary liquor license for the event, allowing OMNI Brewing to serve alcohol at the event at the GrowHaus on September 24, 2022. The City has received a temporary liquor license application from the Corcoran Lions to host the temporary liquor license at the September 24 event at the GrowHaus. Included with the staff report is a Resolution 2022-108, cancelling Resolution 2022-101 Temporary Liquor License for OMNI Brewing; and Resolution 2022-109 Approving a Temporary Liquor License for the Corcoran Lions for an event on September 24, 2022, at the GrowHaus. Staff extends a very huge thank you to the Corcoran Lions for their participation in applying for and hosting the temporary liquor license to help support the GrowHaus and OMNI Brewing for the event on September 24. Financial/Budget: N/A Options: N/A Council Action: Approve Resolution 2022-108 and Resolution 2022-109. Attachments: 1. Resolution 2022-108 Cancelling Resolution 2022-101 Temporary Liquor License 2. Resolution 2022-109 Approving Temporary Liquor License – Corcoran Lions City of Corcoran September 8, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-108 Page 1 of 1 Motion By: Seconded By: A RESOLUTION CANCELLING RESOLUTION 2022-101 FOR THE TEMPORARY ON- SALE LIQUOR LICENSE IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor License is cancelled for the date as indicated due to Licensee reaching the State of Minnesota AGE temporary liquor license permit limit. Licensee will coordinate with a non-profit organization within the City of Corcoran for the appropriate temporary liquor license necessary for the effective date of the event. LICENSEE LICENSE LICENSE EFFECTIVE DATE CANCELLED: OMNI Brewing Company LLC 9462 Deerwood Lane North Maple Grove, MN 55369 CANCELLED: On-sale CANCELLED: September 24, 2022 Location: Heidi’s GrowHaus 7555 County Road 116 Corcoran, MN 55340 McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 8th day of September, 2022. ________________________________ Tom McKee -- Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk City of Corcoran August 25, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-109 Page 1 of 1 Motion By: Seconded By: A RESOLUTION APPROVING TEMPORARY ON-SALE LIQUOR LICENSE IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor License is granted effective for the dates as indicated, to the following Licensee, provided appropriate application and insurance documents are submitted and satisfactory background check completed by the Corcoran Police Department. LICENSEE LICENSE LICENSE EFFECTIVE DATE License Hosted by: Corcoran Lions Assisted by: OMNI Brewing Company LLC 9462 Deerwood Lane North Maple Grove, MN 55369 On-sale September 24, 2022 Location: Heidi’s GrowHaus 7555 County Road 116 Corcoran, MN 55340 McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 8th day of September, 2022. ________________________________ Tom McKee -- Mayor ATTEST: ____________________________________ City Seal Michelle Friedrich – City Clerk Page 1 of 2 STAFF REPORT Agenda Item: 8a. City Council Meeting: September 8, 2022 Prepared By: Nicholas Ouellette through Kendra Lindahl, AICP Topic: PUBLIC HEARING. Easement Vacation for Rush Creek Reserve (City File No. 22-012) Action Required: Approval Review Deadline: N/A 1. Request The applicant, M/I Homes of Minneapolis/St. Paul, LLC has requested approval to vacate drainage and utility easements established on Outlot D and Outlot F of Rush Creek Reserve. The easements are no longer needed as new easements were provided with the Rush Creek Reserve 2nd Addition plat. 2.Background On April 28, 2022, Council approved final plats and final planned unit development (PUD) plans for Rush Creek Reserve 2nd Addition which replatted Outlots D and F of Rush Creek Reserve (1st Addition). 3.Context As part of the Rush Creek Reserve subdivision, blanket drainage and utility easements were provided over all outlots. When the developer replatted the outlots as the next phase of development (Rush Creek Reserve 2nd Addition), they also submitted an easement vacation and provided new drainage and utility easements over the new parcels. In this instance, the vacation of the easements was not completed with the new development addition plat and is being requested after the properties were platted. The easements are requested to be vacated as new easements have been provided in subsequent phases of Rush Creek Reserve and the old easements are no longer needed. This process will clarify title work for landowners in the new subdivisions. Level of City Discretion in Decision-Making The City has a relatively high level of discretion in approving the vacation. If the City finds that the drainage and utility easement is no longer needed, the City may vacate the easement. 4. Analysis Staff has reviewed the vacation request with the City Engineer and finds that the drainage and utility easements are no longer required and have no objection to the Page 2 of 2 vacation. New drainage and utility easements are provided to the City with newly platted lots and outlots within each addition. 5. Recommendation After closing the public hearing, move to adopt: a. Resolution 2022-102 approving the Rush Creek Reserve 2nd Addition vacation Attachments 1. Resolution 2022-102 Approving the Rush Creek Reserve 2nd Addition Vacation 2. Site Location Map 3. City Engineer Memo dated August 31, 2022 Figure 1: Rush Creek Reserve vacation areas outlined in red (Outlot D) and blue (Outlot F). City of Corcoran September 8, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-102 Page 1 of 2 Motion By: Seconded By: A RESOLUTION Title WHEREAS, M/I Homes of Minneapolis/St. Paul, LLC (the “applicant”) has requested approval of an easement vacation, and; WHEREAS, the applicant has requested vacation of the existing easements legal described as follows: The drainage and utility easements over all of Outlot D and Outlot F, RUSH CREEK RESERVE ADDITION, Hennepin County, Minnesota. WHEREAS, the Corcoran City Council reviewed the vacation at a duly called public hearing, and; WHEREAS, notice of the public hearing was mailed to all landowners of property directly abutting the area to be vacated and all utility companies serving the area, and; WHEREAS, notice of the public hearing was published in the official newspaper, and; WHEREAS, the City finds that the existing drainage and utility easements are no longer required as new easements were dedicated with the Rush Creek Reserve 2nd Addition plat, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the vacation, subject to the following conditions: 1. The applicant must record the resolution approving the vacation at Hennepin County and provide the City of Corcoran with proof of recording. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean City of Corcoran September 8, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-102 Page 2 of 2 Whereupon, said Resolution is hereby declared adopted on this 8th day of September 2022. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Administrator He nn e pin Cou n ty P ro perty Ma p Da te : 3/2 9/20 22 Comm en ts: 1 inc h = 8 00 fee t Divisio n in Pro ce ss The d isp layed p arc e l b oun da ry m ay n ot be the a ctua l bou nd arybecause th is pr op er ty is in the p roc e ss of b ein g divide dor re pla tted . PID : 2 311 92 342 00 22ADDRESS: 5 2 Add res s Pe nd ing, Co rc or an MN 000 00 This data (i) is fur nish ed 'A S IS' wit h no represent at ion as t o com ple ten ess or acc urac y ; (ii) is furnis hed w it h n o war rant y of an y k ind; an d (ii i) is not s uitable for lega l, engi neering or surv ey ing purposes . Hen nepin County s hall not be l iable fo r a ny damage, in jury or los s re sul ting f rom this dat a. COP YRIG HT © H EN N EPIN COU N TY 20 2 2 Memo To:Kevin Mattson, PE Public Works Director From:Kent Torve, PE City Engineer Project:Rush Creek Reserve 2nd Vacation Date:August 31, 2022 Summary The vacation of the existing easement for Rush Creek Reserve 2nd has no impact on public infrastructure. Page 1 of 3 STAFF REPORT Agenda Item: 8b. City Council Meeting: September 8, 2022 Prepared By: Nicholas Ouellette through Kendra Lindahl, AICP Topic: PUBLIC HEARING. Easement Vacation for Bellwether and Bellwether 6th Addition (City File No. 22-056) Action Required: Approval Review Deadline: October 17, 2022 1. Request The applicant, Pulte Homes of Minnesota LLC, requests approval to vacate drainage and utility easements established on Outlot F of Bellwether, Outlot B of Bellwether 6th Addition, Outlot C of Bellwether 6th Addition and Outlot D of Bellwether 6th Addition. The easements are no longer needed as new easements were provided with the new plats. 2.Background On April 28, 2022, Council approved final plats and final planned unit development (PUD) plans for: •Bellwether 8th Addition which replatted Outlot F of Bellwether (1st Addition), •Amberly 2nd Addition which replatted Outlots C and D of Bellwether 6th Addition and •Bellwether 9th Addition which replatted Outlot B of Bellwether 6th Addition. 3.Context As part of the Bellwether and Amberly subdivisions, blanket drainage and utility easements were provided over all outlots. Typically, when a developer replats an outlot as the next phase of the development, they also submit the easement vacation and provide new drainage and utility easements over the new parcels. In this instance, the vacation of the easements was not completed with the new development addition plats and is being requested after the properties were platted. The easements are requested to be vacated as new easements have been provided in subsequent phases of the Bellwether and Amberly and the old easements are no longer needed. This process will clarify title work for landowners in the new subdivisions. Level of City Discretion in Decision-Making The City has a relatively high level of discretion in approving the vacation. If the City finds that the drainage and utility easement is no longer needed, the City may vacate the easement. Page 2 of 3 4. Analysis Staff has reviewed the vacation request with the City Engineer and finds that the drainage and utility easements are no longer required and have no objection to the vacation. New drainage and utility easements are provided to the City with newly platted lots and outlots within each addition. Figure 1: Amberly 2 (blue outline) and Bellwether 9 (red outline) vacation areas. Figure 2: Bellwether 8 (orange outline) vacation area. Page 3 of 3 5. Recommendation After closing the public hearing, move to adopt: a. Resolution 2022-103 approving the Bellwether 8th Addition vacation b. Resolution 2022-104 approving the Bellwether 9th Addition vacation c. Resolution 2022-105 approving the Amberly 2nd Addition vacation Attachments 1. Resolution 2022-103 Approving the Bellwether 8th Addition Vacation 2. Resolution 2022-104 Approving the Bellwether 9th Addition Vacation 3. Resolution 2022-105 Approving the Amberly 2nd Addition Vacation 4. Site Location Maps 5. City Engineer Memo dated August 31, 2022 City of Corcoran September 8, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-103 Page 1 of 2 Motion By: Seconded By: A RESOLUTION Title WHEREAS, Pulte Homes of Minnesota, LLC (the “applicant”) has requested approval of an easement vacation, and; WHEREAS, the applicant has requested vacation of the existing easements legal described as follows: The drainage and utility easement over all of Outlot F, BELLWETHER, Hennepin County, Minnesota. WHEREAS, the Corcoran City Council reviewed the vacation at a duly called public hearing, and; WHEREAS, notice of the public hearing was mailed to all landowners of property directly abutting the area to be vacated and all utility companies serving the area, and; WHEREAS, notice of the public hearing was published in the official newspaper, and; WHEREAS, the City finds that the existing drainage and utility easements are no longer required as new easements were dedicated with the Bellwether 8th Addition plat, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the vacation, subject to the following conditions: 1. The applicant must record the resolution approving the vacation at Hennepin County and provide the City of Corcoran with proof of recording. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean City of Corcoran September 8, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-103 Page 2 of 2 Whereupon, said Resolution is hereby declared adopted on this 8th day of September 2022. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Administrator City of Corcoran September 8, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-104 Page 1 of 2 Motion By: Seconded By: A RESOLUTION Title WHEREAS, Pulte Homes of Minnesota, LLC (the “applicant”) has requested approval of an easement vacation, and; WHEREAS, the applicant has requested vacation of the existing easements legal described as follows: The drainage and utility easement over all of Outlot B, BELLWETHER 6th ADDITION, Hennepin County, Minnesota. WHEREAS, the Corcoran City Council reviewed the vacation at a duly called public hearing, and; WHEREAS, notice of the public hearing was mailed to all landowners of property directly abutting the area to be vacated and all utility companies serving the area, and; WHEREAS, notice of the public hearing was published in the official newspaper, and; WHEREAS, the City finds that the existing drainage and utility easements are no longer required as new easements were dedicated with the Bellwether 9th Addition plat, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the vacation, subject to the following conditions: 1. The applicant must record the resolution approving the vacation at Hennepin County and provide the City of Corcoran with proof of recording. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean City of Corcoran September 8, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-104 Page 2 of 2 Whereupon, said Resolution is hereby declared adopted on this 8th day of September 2022. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Administrator City of Corcoran September 8, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-105 Page 1 of 2 Motion By: Seconded By: A RESOLUTION Title WHEREAS, Pulte Homes of Minnesota, LLC (the “applicant”) has requested approval of an easement vacation, and; WHEREAS, the applicant has requested vacation of the existing easements legal described as follows: The drainage and utility easements over all of Outlot C and Outlot D, BELLWETHER 6th ADDITION, Hennepin County, Minnesota. WHEREAS, the Corcoran City Council reviewed the vacation at a duly called public hearing, and; WHEREAS, notice of the public hearing was mailed to all landowners of property directly abutting the area to be vacated and all utility companies serving the area, and; WHEREAS, notice of the public hearing was published in the official newspaper, and; WHEREAS, the City finds that the existing drainage and utility easements are no longer required as new easements were dedicated with the Amberly 2nd Addition plat, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the vacation, subject to the following conditions: 1. The applicant must record the resolution approving the vacation at Hennepin County and provide the City of Corcoran with proof of recording. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean City of Corcoran September 8, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-105 Page 2 of 2 Whereupon, said Resolution is hereby declared adopted on this 8th day of September 2022. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – City Administrator Hennepin County Property Map Date: 8/31/2022 Comments: 1 inch = 400 feet PARCEL ID: 1211 92321 0001 OWNER NAME: Pulte Homes O f Minnesota Llc PARCEL ADDRESS: 5 2 Ad dress Pending,Corcoran MN 00000 PARCEL AREA: 4 7.9 5 acres, 2 ,08 8,787 sq ft A-T-B: Abstract SALE PRICE: SALE DATE: SALE CODE: ASSESSED 2021, PAYABLE 2022 PRO PERTY TYPE: Farm H OMESTEAD: No n-Homeste ad MARKET VALU E: $1,5 30,1 00 TAX TOTAL: $16,330 .90 ASSESSED 2022, PAYABLE 2023 PROPERTY TYPE: Farm HOMESTEAD: Non-Ho mestead MARKET VALUE: $1,560,900 This data (i) is furnished 'AS IS' with no representation as to completeness or accuracy; (ii) is furnished with no warranty of any kind; and (iii) is not suitable for legal, engineering or surveying purposes. Hennepin County shall not be liable for any damage, injury or loss resulting from this data. COPYRIGHT © HENNEPIN COUNTY 2022 Hennepin County Property Map Date: 8/31/2022 Comments: 1 inch = 400 feet PARCEL ID: 0111 923340 066 OWNER NAME: Pulte Homes O f Minnesota Llc PARCEL ADDRESS: 5 2 Ad dress Pending,Corcoran MN 00000 PARCEL AREA: 1 2.9 1 acres, 5 62,326 sq ft A-T-B: Abstract SALE PRICE: SALE DATE: SALE CODE: ASSESSED 2021, PAYABLE 2022 PRO PERTY TYPE: Farm H OMESTEAD: No n-Homeste ad MARKET VALU E: $50,000 TAX TOTAL: $533 .65 ASSESSED 2022, PAYABLE 2023 PROPERTY TYPE: Vacant L and-Residential HOMESTEAD: Non-Ho mestead MARKET VALUE: $450 ,00 0 This data (i) is furnished 'AS IS' with no representation as to completeness or accuracy; (ii) is furnished with no warranty of any kind; and (iii) is not suitable for legal, engineering or surveying purposes. Hennepin County shall not be liable for any damage, injury or loss resulting from this data. COPYRIGHT © HENNEPIN COUNTY 2022 Memo To:Kevin Mattson, PE Public Works Director From:Kent Torve, PE City Engineer Project:Bellwether_Amberly Vacation Date:August 31, 2022 Summary The vacation of the existing Outlot easements for Bellwether/Amberly has no impact on public infrastructure. STAFF REPORT Agenda Item: 9a. Council Meeting: September 8, 2022 Prepared By: Maggie Ung Topic: 2023 Preliminary Levy Action Required: Approval Summary: The City is required to certify the preliminary levy to the County on or before September 30th each year. The City will have the ability to reduce the preliminary levy when the final budget and levy is adopted in December. Hennepin County will use the preliminary levy to send a property specific notice in November to property owners, which will inform each property owner of proposed taxes for 2023. The City will hold a Truth in Taxation Budget Meeting and accept public comment at the December 8th council meeting. The City must certify the tax levy by the end of December with Hennepin County. The City Council provided initial budget direction in June and reviewed the first draft in August. Since that time staff has refined the budget to meet the goals of the Council which include meeting the needs of a growing city while maintaining or reducing the tax rate. The proposed preliminary levy for adoption is in the amount of $7,166,425 which is $156,170 lower than the first draft of the budget. Final preliminary numbers came in on August 23rd from the county at an adjusted net tax capacity used for local levy of $16,329,934. This was higher than what was presented at work sessions in August. The result is an anticipated tax rate of 41.97% as compared to the current 2022 tax rate of 43.192%. This will be the sixth consecutive year of lowering the City’s tax rate. General Fund budget is proposed to increase $1,325,698. The main source of revenue for the General Fund is the tax levy which is proposed to increase $1,160,111 or 22.6%. The largest changes to the expenditure budget from 2022 to 2023 are as follows: • Staff wages are anticipated to increase 10% (4% COLA, 6% market adjustment) with additions and changes of the following staff: o Full year of Accounting Clerk (0.5 FTE reimbursed by Water/Sewer Fund) o Benefits for a Full-time Administrative Assistant for Planning & Code Enforcement o Increase hours of Administrative Assistant – Planning to FT on 2/1/2023 o Allocation of PW Director, PW Administrative Assistant to appropriate departments (40% Highway, Streets & Roadway, 40% Engineering, 20% Building Inspection, with 35% reimbursed by Water and Sewer Funds) o Allocation of Development Superintendent to Engineering , with 35% reimbursed by Water and Sewer Funds o 2 FTE police officers (start date of 1/1/2023 and 10/1/2023) o Fire Commander, start date of 11/1/2023 o PT Recreation Program Coordinator increase hours from 500 to 960 hours General Government • Finance: $4,250 – Audit Service: assuming 9.9% increase • Assessing: $15,000 – Professional Services: increase based on prior year actuals • Legal: $7,000 – Legal Service: assuming an 18% increase • Planning & Zoning: $20,000 – Professional Services: increase based on prior year actuals • Central Services o $7,000 – Operating Supplies: replace office chairs for staff o $20,000 – Insurance: assume increase of 2.6% from 2022 actual billed amount for Property & Casualty insurance o $(29,417) – Transfers: decrease in stormwater fund transfer • Information technology: $45,000 – Professional Services: increase monthly hours with a potential add on staff mid-year after staff does an analysis of cost saving Public Safety • Police o $9,100 – Training & Instructional Supplies: new POST rules and training for new and current officers o $102,000 – Worker’s Compensation Insurance: based on 2022 actual billed amount. Minnesota saw an increase in PTSD cases • Fire o $6,000 – Worker’s Compensation Insurance: budget for new staff o $142,630 – Professional Services: Rogers increase 51%, Loretto increase 10.4%, Hanover increase 17% • Building Inspection o $(70,000) – Professional Services: assume decrease in housing due to tight market o $30,000 – Engineering Fees: increase based on 2022 actuals Public Works • Highway, Streets & Roadways o $85,000 – Supplies and Materials (accounts 100-43100-50200 to 100- 43100-50226): based on an increase from prior year actuals o $25,800 – Worker’s Compensation Insurance: based on 2022 actual billed amount • Paved Streets - $37,500 – Increase in contracted service anticipated • Unpaved Streets - $47,500 – Increase in contracted service anticipated • Engineering: $30,000 – Increased demand. This would be higher if not for the investment in staffing • Parks - $30,000 – Operating Supplies: Materials for projects, improvements, and maintenance Changes between the last draft presented at the August 25th work session and current draft are as follows: • IT services has been increased to $120,000 to prepare for in-house services. Staff is planning to analyze the impact of hiring an in-house IT manager versus contracting out in 2023, with a potential to onboard staff mid-year in 2023, • Slight change to the benefits for the Administrative Assistant for Planning, • Planning consulting services was slightly increased, • Increase in CSO hours due to the push back from Police Officer start date, • Staff is still recommending a Fire Commander to start in 2023 to plan future fire services, with tentative start date pushed back, • Current draft of the budget has a slight increase factored in for health insurance. The revised budget sets the Preliminary Levy at $7,166,425. This is a $1,466,994 or 25.7% increase from 2022. However, the tax rate is projected to decrease from 43.192% to 41.97%. 2022 Levy 2023 Preliminary Levy Difference Total Levy $5,699,430 $7,166,425 $1,466,994 Tax Rate 43.192% 41.97% (0.97)% Financial/Budget: The 2023 preliminary levy proposes a 23.8% property tax levy increase, offset with a projected decrease in tax rate. A reduced tax rate means that properties with no change in market value would see a decrease in City taxes. Properties with valuation increases would see an increase. According to the City Assessor, the average valuation increase for an existing residential home was 18%. Attachment 2 shows the anticipated City tax impact. Using a base value of $400,000, the below table shows the anticipated City tax impact: Home Value Tax Capacity Tax Rate City Tax 2022 $400,000 $3,987.60 43.192% $1,722.32 2023 $472,000 $4,720.00 41.970% $1,980.98* *$258.66 increase ($21.56/month) or 15.02% increase One way to view the financial impact is considering what the increase in taxes provide for residents of the City. For $21.56/month, the following benefits are provided: • Additional IT support • Additional in-house planning support • Additional in-house code enforcement staff • Additional in-house fire planning services • Additional public works administrative services • Additional recreation support to allow additional time for park planning • Additional Police Officer Staff • Additional Community Service Officer hours • Continuation of existing services with cost increases Options: 1. Approve Resolution 2022-106 Adopting Preliminary Proposed Tax Levy Collectible in 2023 in the amount of $7,166,425 2. Approve Resolution 2022-106 Adopting Preliminary Proposed Tax Levy Collectible in 2023 in a different amount 3. Direct Staff on further changes needed to 2023 budget Recommendation Approve Resolution 2022-106 Adopting Preliminary Proposed Tax Levy Collectible in 2023 in the amount of $7,166,425 Council Action: Consider a motion to approve Resolution 2022-106 Adopting Preliminary Proposed Tax Levy Collectible in 2023 in the amount of $7,166,425 Attachments: 1. 2023 Draft Budget – Rev. 3 2. Effect of 2023 Tax Levy & Budget 3. Resolution 2022-106 Adopting Preliminary Proposed Tax Levy Collectible in 2023 in the amount of $7,166,425 201920202021202220232022/20232022/2023Rev. 3, 09/08/2022G/L AccountAccountDescription Actual Actual Actual Budget Preliminary Budget $$ Difference % Change Comments GENERAL FUND REVENUETAXES- 100-00000-3100031000 GENERAL PROPERTY TAXES2,786,482 4,067,936 4,443,243 5,139,711 6,362,122 1,222,411 23.8%TOTAL TAXES2,786,482 4,067,936 4,443,243 5,139,711 6,362,122 1,222,411 23.8%LICENSES AND PERMITS100-00000-32100 32100 BUSINESS LICENSES & PERMITS- - 75 - 10,350 10,350 -Includes estimated $10,000 for rental license100-00000-32110 32110 LIQUOR LICENSE FEE14,475 11,250 14,475 16,000 15,500 (500) -3.1%100-00000-32210 32210 BLDG/PLAN REVIEW FEES1,289,094 1,232,582 1,471,688 1,296,000 1,300,000 4,000 0.3%single family, multi-tenant and commerical construction , less surcharge100-00000-32290 32290 WETLAND PERMIT FEES400 1,600 400 - 1,000 1,000 - TOTAL LICENSES AND PERMITS1,303,969 1,245,432 1,486,638 1,312,000 1,326,850 14,850 1.1%INTERGOVERNMENTAL REVENUE100-00000-33400 33400 STATE GRANTS AND AIDS38,810 472,770 38,810 40,000 40,000 - 0.0%NW Trail Grant100-00000-33416 33416 POLICE TRAINING REIMBURSEMENT776 10,350 10,304 12,500 12,500 - 0.0%100-00000-33418 33418 MUNICIPAL STATE AID FOR STREETS - MAINTENAN150,864 155,079 150,864 150,000 150,000 - 0.0%100-00000-33423 33423 POLICE STATE AID- 119,168 68,944 74,600 80,000 5,400 7.2%YEF is actual amount received + added in Vest Reimbursement100-00000-33426 33426 AGRICULTURAL MARKET VALUE CREDIT13,315 19,831 38,546 10,000 20,000 10,000 100.0%100-00000-33429 33429 STATE AID - PERA- - - 1,845 1,845 - 0.0%100-00000-33615 33615 COUNTY RECYCLING GRANT10,203 13,992 13,962 14,000 13,900 (100) -0.7%100-00000-33620 33620 OTHER COUNTY GRANTS AND AIDS- 10,000 1,500 10,000 10,000 - 0.0%UASI Grant100-00000-33640 33640 TOWARD ZERO DEATH GRANT59,689 (30,345) 104,057 - 10,000 10,000 -Offsets with Expenditure - Orono is administering in 2022 and 2023TOTAL INTERGOVERNMENTAL REVENUE273,657 770,845 426,987 312,945 338,245 25,300 8.1%CHARGES FOR SERVICES100-00000-34100 34100 CHARGES FOR SERVICES8 190 10 - 300 300 - 100-00000-34101 34101 FACILITY RENTAL2,767 1,142 2,767 1,500 2,000 500 33.3%100-00000-34103 34103 ZONING/LAND USE APPL FEE53,071 50,535 57,866 45,000 55,000 10,000 22.2%100-00000-34105 34105 COPIES/MAPS3,281 6 5,271 100 2,000 1,900 1900.0%100-00000-34107 34107 ASSESSMENT SEARCHES25 25 25 50 30 (20) -40.0%100-00000-34110 34110 CITY PLANNER REVIEW FEE1,024 80 - 32,500 50,000 17,500 53.8%City Planner's time, 2021 coded to miscellaneous revenue100-00000-34200 34200 PUBLIC SAFETY PERMITS3,260 4,190 3,880 4,000 4,000 - 0.0%100-00000-34201 34201 SPECIAL POLICE SERVICES3,400 - 4,375 5,000 5,000 - 0.0%100-00000-34203 34203 POLICE REPORTS210 286 252 400 300 (100) -25.0%100-00000-34300 34300 PUBLIC WORKS PERMITS AND FEES16,707 16,131 17,257 5,000 16,500 11,500 230.0%100-00000-34301 34301 DUST CONTROL30,372 48,350 42,240 - - - - Per council, no further assessment 2022 and forward100-00000-34303 34303 ICE & SNOW REMOVAL7,077 - - 6,000 6,000 - 0.0%100-00000-34310 34310 PUBLIC WORKS REVIEW FEE1,100 42,585 - 88,200 88,200 - 0.0%Public Works Director & PW Development Superintendent's Time100-00000-34400 34400 RECYCLING298 3,166 2,230 5,000 5,000 - 0.0%100-00000-34403 34403 REFUSE COLLECTION CHARGES5,346 - 5,346 3,250 4,500 1,250 38.5%100-00000-34790 34790 RECREATION PROGRAMMING51,660 5 51,274 47,980 46,735 (1,245) -2.6%Spring Baseball, Summer Soccer, Fall BaseballTOTAL CHARGES FOR SERVICES179,606 166,691 192,794 243,980 285,565 41,585 17.0%FINES AND FORFEITS100-00000-35100 35100 FINES20,755 18,118 17,086 40,000 25,000 (15,000) -37.5%Reflects actual experienceTOTAL FINES AND FORFEITS20,755 18,118 17,086 40,000 25,000 (15,000) -37.5%CITY OF CORCORAN2023 PRELIMINARY BUDGET - GENERAL FUNDPage 1 of 9Agenda Item: 9a1. 201920202021202220232022/20232022/2023Rev. 3, 09/08/2022G/L AccountAccountDescription Actual Actual Actual Budget Preliminary Budget $$ Difference % Change Comments CITY OF CORCORAN2023 PRELIMINARY BUDGET - GENERAL FUNDOTHER REVENUE100-00000-36100 36100 SPECIAL ASSESSMENT- - 350 - - - - Special Assessment Fee100-00000-36200 36200 MISCELLANEOUS REVENUES28,378 11,668 50,903 4,000 4,000 - 0.0%Wetland Buffer Sign and Worker's Comp Reimb.; 2021 coded City Planner time in this line item100-00000-36210 36210 INTEREST EARNINGS1 17,644 11,427 8,000 11,500 3,500 43.8%100-00000-36220 36220 RENTS AND ROYALTIES4,113 6,909 6,213 5,000 7,000 2,000 40.0%100-00000-36230 36230 DONATIONS998 768 998 - 1,000 1,000 - 100-00000-36290 36290 SALE OF INVESTMENTS- (1,371) - - - - - 100-00000-36400 36400 REFUNDS/REIMBURSEMENTS4,167 5,170 4,167 - 5,000 5,000 -Copier Lease Refund & Vest Reimbursement100-00000-38050 38050 CABLE FRANCHISE FEE- 50,059 56,691 53,000 59,000 6,000 11.3%100-00000-39203 39203 TRANSFER FROM OTHER FUND- 218,872 269,164 454,148 535,500 81,352 17.9%From Water/Sewer for selected PW items (see * in 43100 dept) and City staff time (3.74 FTE)TOTAL OTHER REVENUE37,657 309,719 399,913 524,148 623,000 98,852 18.9%TOTAL GENERAL FUND REVENUE4,602,127 6,578,741 6,966,662 7,572,784 8,960,782 1,387,998 18.3%GENERAL FUND EXPENDITURESGENERAL GOVERNMENTCITY COUNCIL100-41110-50101 50101 FULL-TIME EMPLOYEES - REGULAR19,260 19,260 16,515 19,260 19,260 - 0.0%100-41110-50122 50122 FICA1,194 1,194 1,024 1,195 1,195 - 0.0%100-41110-50126 50126 MEDICARE279 279 239 280 280 - 0.0%100-41110-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES580 3,089 3,555 6,500 5,000 (1,500) -23.1%100-41110-50210 50210 OPERATING SUPPLIES1,352 1,727 1,087 3,000 2,000 (1,000) -33.3%100-41110-50365 50365 WORKER'S COMPENSATION INSURANCE67 92 - - 150 150 - TOTAL CITY COUNCIL22,732 25,642 22,420 30,235 27,885 (2,350) -7.8%COMMUNICATION100-41130-50325 50325 OTHER COMMUNICATION - WEBSITE975 400 3,508 5,000 3,000 (2,000) -40.0%100-41130-50350 50350 PRINTING AND BINDING7,148 10,007 7,640 10,000 10,000 - 0.0%NewsletterTOTAL COMMUNICATION8,123 10,407 11,148 15,000 13,000 (2,000) -13.3%CITY ADMINISTRATOR100-41320-50101 50101 FULL-TIME EMPLOYEES - REGULAR126,131 132,279 144,620 139,360 152,000 12,640 9.1%100-41320-50121 50121 PERA9,411 9,921 10,007 10,452 11,400 948 9.1%100-41320-50122 50122 FICA7,413 7,344 7,898 8,640 9,500 860 10.0%100-41320-50126 50126 MEDICARE1,734 1,718 1,847 2,021 2,300 279 13.8%100-41320-50130 50130 EMPLOYER PAID INSURANCE12,985 10,236 11,615 20,414 21,400 986 4.8%100-41320-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES3,720 1,156 630 5,500 5,000 (500) -9.1%MCMA Conference, ICMA Conference, LMC Conference, Leadership Growth Group, MAMA100-41320-50210 50210 OPERATING SUPPLIES1,184 638 1,208 - 1,200 1,200 - Moved to Telephone for cell reimbursement and travel expense for mileage reimbursement100-41320-50300 50300 PROFESSIONAL SERVICES- - - - - - -100-41320-5032150321 TELEPHONE- - - 600 600 - 0.0%100-41320-50331 50331 TRAVEL EXPENSE- - - 600 600 - 0.0%100-41320-50365 50365 WORKER'S COMPENSATION INSURANCE734 964 1,927 750 1,000 250 33.3%100-41320-50433 50433 DUES AND MEMBERSHIPS1,075 1,203 1,257 1,400 1,400 - 0.0%MN City/County Managers, ICMATOTAL CITY ADMINISTRATOR164,387 165,458 181,009 189,737 206,400 16,663 8.8%ADMINISTRATION100-41400-50101 50101 FULL-TIME EMPLOYEES - REGULAR227,746 263,711 255,568 223,020 249,300 26,280 11.8%Moved Finance staff to Finance Department, effective 2022 (to 41500 department number; includes Finance Manager & Accountant). 100-41400-50102 50102 FULL-TIME EMPLOYEES - OVERTIME- 2,792 4,888 - 2,500 2,500 - 100-41400-50111 50111 PART-TIME EMPLOYEES - REGULAR- - - - 30,400 2022 Administrative Assistant - Communications budget under Full-Time line item 100-41400-50101. Switch to this line item since PT position in 2023100-41400-50112 50112 PART-TIME EMPLOYEES - OVERTIME- - - - - 100-41400-5012150121 PERA17,081 19,988 19,534 16,726 21,000 4,274 25.6%100-41400-50122 50122 FICA14,394 16,163 15,571 13,828 17,400 3,572 25.8%100-41400-50126 50126 MEDICARE3,366 3,780 3,449 3,234 4,100 866 26.8%100-41400-50130 50130 EMPLOYER PAID INSURANCE55,725 68,270 69,853 54,739 57,200 2,461 4.5%100-41400-50140 50140 UNEMPLOYMENT COMPENSATION- - - - - - - Page 2 of 9 201920202021202220232022/20232022/2023Rev. 3, 09/08/2022G/L AccountAccountDescription Actual Actual Actual Budget Preliminary Budget $$ Difference % Change Comments CITY OF CORCORAN2023 PRELIMINARY BUDGET - GENERAL FUND100-41400-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES3,599 7,458 4,769 7,000 5,000 (2,000) -28.6%Moved Finance staff to Finance Department, effective 2022100-41400-50210 50210 OPERATING SUPPLIES1,799 620 612 - - - - Moved to 100-41900-50210 ($1,000) & 100-41400-331 ($1,250)100-41400-50300 50300 PROFESSIONAL SERVICES137 - 10,125 - - - - Hired staff instead of contracting out, beginning 2022100-41400-50331 50331 TRAVEL EXPENSE- - - 1,250 1,000 (250) -20.0%Mileage Reimbursement100-41400-50365 50365 WORKER'S COMPENSATION INSURANCE1,972 2,590 3,803 2,205 3,000 795 36.1%100-41400-50433 50433 DUES AND MEMBERSHIPS1,448 1,007 - 1,000 1,500 500 50.0%TOTAL ADMINISTRATION327,267 386,378 388,172 323,002 392,400 69,398 21.5%ELECTION100-41410-50114 50114 TEMPORARY/SEASONAL EMPLOYEES- - - 15,700 500 (15,200) -96.8%Training for Presidential Primary in 2023100-41410-50210 50210 OPERATING SUPPLIES1,420 22,472 2,224 2,000 3,000 1,000 50.0%100-41410-50331 50331 TRAVEL EXPENSE- - - 300 300 - 0.0%100-41410-50430 50430 MISCELLANEOUS EXPENSE- 6,119 - - 100 100 - TOTAL ELECTION1,420 28,591 2,224 18,000 3,900 (14,100) -78.3%FINANCE100-41500-50101 50101 FULL-TIME EMPLOYEES - REGULAR- - - 165,723 224,100 58,377 35.2%2023 added Accounting Clerk - recooped in transfer over from Enterprise Funds.Separated Finance Staff from Administration Staff eff. 2022.100-41500-50102 50102 FULL-TIME EMPLOYEES - OVERTIME- - - - 1,000 1,000 - 100-41500-50121 50121 PERA- - - 12,429 16,900 4,471 36.0%100-41500-50122 50122 FICA- - - 10,275 13,900 3,625 35.3%100-41500-50126 50126 MEDICARE- - - 2,403 3,300 897 37.3%100-41500-50130 50130 EMPLOYER PAID INSURANCE- - - 37,803 63,500 25,697 68.0%100-41500-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES- - - 4,000 3,500 (500) -12.5%MNGFOA Conference100-41500-50300 50300 PROFESSIONAL SERVICES37,000 41,075 45,360 43,000 47,250 4,250 9.9%Audit Service100-41500-50331 50331 TRAVEL EXPENSE- - - - 500 500 -MNGFOA Conference100-41500-50433 50433 DUES AND MEMBERSHIPS- - - 750 1,000 250 33.3%MNGFOA Membership & LMC MembershipTOTAL FINANCE37,000 41,075 45,360 276,383 374,950 98,567 35.7%ASSESSING100-41550-50210 50210 OPERATING SUPPLIES876 1,764 - 1,000 300 (700) -70.0%100-41550-50300 50300 PROFESSIONAL SERVICES72,995 57,204 94,000 101,000 120,000 19,000 18.8%Actual 2022 came in at $118,000100-41550-50322 50322 POSTAGE- 4 - - - - - TOTAL ASSESSING73,870 58,972 94,000 102,000 120,300 18,300 17.9%LEGAL100-41600-50300 50300 PROFESSIONAL SERVICES34,152 39,226 51,972 38,000 45,000 7,000 18.4%TOTAL LEGAL34,152 39,226 51,972 38,000 45,000 7,000 18.4%CENTRAL SERVICES100-41900-50200 50200 OFFICE SUPPLIES6,609 3,745 5,304 4,750 5,000 250 5.3%100-41900-50210 50210 OPERATING SUPPLIES29,081 24,486 34,255 28,500 35,500 7,000 24.6%Office Chairs (12 for CH)100-41900-50212 50212 MOTOR FUELS- - - - 500 500 -Fuel for City Vehicle100-41900-50300 50300 PROFESSIONAL SERVICES24,002 21,254 24,770 27,500 30,000 2,500 9.1%Mental health policy costs ($5,500) and ADP Admin Fee100-41900-50304 50304 LEGAL FEES- - 107 - - - - 100-41900-50321 50321 TELEPHONE2,290 2,812 4,171 2,500 4,000 1,500 60.0%100-41900-50322 50322 POSTAGE3,435 3,275 3,177 4,000 4,000 - 0.0%100-41900-50350 50350 PRINTING AND BINDING- - - 1,000 1,000 - 0.0%ECM Invoices100-41900-50360 50360 INSURANCE67,666 78,837 80,576 88,000 108,000 20,000 22.7%Property/Casualty Insurance100-41900-50380 50380 UTILITY SERVICES15,115 13,949 28,611 9,000 15,000 6,000 66.7%Randy's Garbage, Centerpoint Energy100-41900-50381 50381 ELECTRIC UTILITIES- - - 19,000 19,000 - 0.0%Wright Hennepin100-41900-50382 50382 WATER & SEWER- - - - - - - Once City connects, this will be the GL account100-41900-50400 50400 REPAIR AND MAINTENANCE - CONTRACT12,899 13,814 11,196 9,500 14,000 4,500 47.4%All other100-41900-50401 50401 REPAIR AND MAINT - BUILDINGS- - - 8,000 18,000 10,000 125.0%Cleaning, includes $6,000 budgeted previous years in 100-41900-50520100-41900-50403 50403 REPAIR AND MAINT - VEHICLES- - - - 1,500 1,500 - 100-41900-50404 50404 REPAIR AND MAINT - MACHINERY/EQUIPMENT- - - 2,000 2,000 - 0.0%Service on Generator100-41900-50413 50413 OFFICE EQUIPMENT RENTAL- - - - 600 600 -Folder Inserter rental (33%)100-41900-50430 50430 MISCELLANEOUS EXPENSE- 202,520 8,904 - 20,000 20,000 -Staff/retention plan (216,100) moved to each department applicable from draft rev. 1 of budget, retained $20,000 in this line item due to additional items still being worked on100-41900-50431 50431 BANKING CHARGES267 362 333 400 400 - 0.0%Page 3 of 9 2019 2020 2021 2022 2023 2022/2023 2022/2023Rev. 3, 09/08/2022G/L AccountAccountDescription Actual Actual Actual Budget Preliminary Budget $$ Difference % Change Comments CITY OF CORCORAN2023 PRELIMINARY BUDGET - GENERAL FUND100-41900-50432 50432 CREDIT CARD FEES 6,539 7,765 9,426 8,000 8,000 - 0.0%Higher than anticipated credit card activity100-41900-50433 50433 DUES AND MEMBERSHIPS 25,950 25,166 28,086 25,000 28,000 3,000 12.0%Includes Elm Creek Mgmt (2539 increase for a total of $18,863.81)100-41900-50520 50520 BUILDINGS AND STRUCTURES - 5,967 - 6,000 - (6,000) -100.0%Inactive account - moved 2023 budget amount to 100-41900-50401100-41900-50700 50700 TRANSFERS 304,052 337,000 - 389,417 360,000 (29,417) -7.6%CIP (325k), transfer to stormwater fund (10,000), to facility fund (25,000)100-41900-50810 50810 REFUNDS & REIMBURSEMENT - - 530 - - - - Inactive account100-41900-50811 50811 INSURANCE REFUNDS - - 49,441 - - - - Inactive account; 2021 had roof damage - offsets with the insurance claim revenueTOTAL CENTRAL SERVICES497,905 740,953 288,888 632,567 674,500 41,933 6.6%PLANNING & ZONING100-41910-50101 50101 FULL-TIME EMPLOYEES - REGULAR - 13,382 60,210 99,005 111,100 12,095 12.2%City Planner, 50% of Admin Asisst-Planning, transition from PT to FT in Feb 1st 2023100-41910-50102 50102 FULL-TIME EMPLOYEES - OVERTIME - - - - 1,000 1,000 - 100-41910-50111 50111 PART-TIME EMPLOYEES - REGULAR - - - - 4,300 4,300 - 2022 PT Admin Assistant - Planning started, budgeted in 100-41910-50101 in 2022. Will be FT on 2/1/2023100-41910-50121 50121 PERA- 909 4,530 7,425 8,700 1,275 17.2%100-41910-50122 50122 FICA- 960 3,948 6,138 7,200 1,062 17.3%100-41910-50126 50126 MEDICARE - 225 923 1,436 1,700 264 18.4%100-41910-50130 50130 EMPLOYER PAID INSURANCE - 1,372 11,786 20,414 25,100 4,686 23.0%100-41910-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - 408 1,500 1,500 - 0.0%Planetizen, Conferences, Other training as needed100-41910-50210 50210 OPERATING SUPPLIES 36 448 2,141 - 500 500 - moved to -350, recode to specific funds100-41910-50300 50300 PROFESSIONAL SERVICES 73,907 79,407 87,730 50,000 70,000 20,000 40.0%Landform100-41910-50350 50350 PRINTING AND BINDING - - 386 1,000 750 (250) -25.0%ECM Invoices100-41910-50365 50365 WORKER'S COMPENSATION INSURANCE - 160 554 407 500 93 22.9%100-41910-50430 50430 MISCELLANEOUS EXPENSE - - 13,500 - - - - 2021 - Grading escrow refunds from prior year revenue100-41910-50433 50433 DUES AND MEMBERSHIPS - - - - 250 250 - TOTAL PLANNING & ZONING73,942 96,864 186,116 187,325 232,600 45,275 24.2%INFORMATION TECHNOLOGY100-41920-50101 50101 FULL-TIME EMPLOYEES - REGULAR - - - - - - - IT Manager pushed back - Staff will analyze benefit/cost saving of in-house support in 2023100-41920-50102 50102 FULL-TIME EMPLOYEES - OVERTIME - - - - - - - 100-41920-50121 50121 PERA- - - - - - - 100-41920-50122 50122 FICA- - - - - - - 100-41920-50126 50126 MEDICARE - - - - - - - 100-41920-50130 50130 EMPLOYER PAID INSURANCE - - - - - - - 100-41920-50210 50210 OPERATING SUPPLIES 8,800 8,756 16,313 16,000 40,000 24,000 150.0%Copier Lease, Annual License Renewals; Watchguard, LETG100-41920-50221 50221 REPAIRS AND MAINTENANCE SUPPLIES - EQUIP 31,561 27,138 46,351 45,500 45,000 (500) -1.1%Add't computers for new staff, replace old equipments, moved annual licenses to Operating Supplies100-41920-50300 50300 PROFESSIONAL SERVICES 66,944 73,248 86,842 95,000 140,000 45,000 47.4%Managed Services; $2,500 increase for Watchguard (body cameras)100-41920-50530 50530 IMPROVEMENTS OTHER THAN BLDGS 8,394 2,072 2,177 20,000 - (20,000) -100.0%Inactive in 2022 and forward. Combined with 100-41920-50210100-41920-50810 50810 REFUNDS & REIMBURSEMENT 8,000 (8,000) - - - - - Inactive in 2022 and forward. Should be recorded as revenue.TOTAL INFORMATION TECHNOLOGY123,699 103,214 151,683 176,500 225,000 48,500 27.5%OTHER FINANCING USES100-49360-50720 50720 INTERFUND TRANSFERS - 525,787 - - - - - Inactive account.TOTAL OTHER FINANCING USES- 525,787 - - - - - TOTAL GENERAL GOVERNMENT 1,364,498 2,222,565 1,422,993 1,988,749 2,315,935 327,186 16.5%Page 4 of 9 201920202021202220232022/20232022/2023Rev. 3, 09/08/2022G/L AccountAccountDescription Actual Actual Actual Budget Preliminary Budget $$ Difference % Change Comments CITY OF CORCORAN2023 PRELIMINARY BUDGET - GENERAL FUNDPUBLIC SAFETYPOLICE100-42100-50101 50101 FULL-TIME EMPLOYEES - REGULAR750,537 707,101 717,077 985,156 1,189,700 204,544 20.8%Add 2 FT Officers100-42100-50102 50102 FULL-TIME EMPLOYEES - OVERTIME20,038 24,893 68,921 29,572 39,420 9,848 33.3%100-42100-50103 50103 FULL-TIME EMPLOYEES - EVENT PAY18,041 3,611 8,428 - 18,000 18,000 -TZD & Events100-42100-50111 50111 PART-TIME EMPLOYEES - REGULAR68,403 67,302 56,575 119,020 134,000 14,980 12.6%100-42100-50112 50112 PART-TIME EMPLOYEES - OVERTIME- 150 - - - - - 100-42100-50113 50113 PART-TIME EMPLOYEES - EVENT PAY9,527 15,763 18,397 5,000 15,000 10,000 200.0%100-42100-50121 50121 PERA131,266 133,616 140,149 198,165 228,100 29,935 15.1%100-42100-50122 50122 FICA3,096 3,777 3,949 4,483 5,800 1,317 29.4%100-42100-50126 50126 MEDICARE12,245 11,833 12,375 16,440 19,800 3,360 20.4%100-42100-50130 50130 EMPLOYER PAID INSURANCE156,936 162,749 182,601 203,376 219,900 16,524 8.1% Additional staff; $12,000 PERA Disability Requirement100-42100-50140 50140 UNEMPLOYMENT COMPENSATION- - - - - - - 100-42100-50200 50200 OFFICE SUPPLIES2,348 2,015 7,712 3,600 3,600 - 0.0%100-42100-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES22,717 25,808 22,208 28,900 38,000 9,100 31.5%New POST rules, 2 new officers, Tuition reimbursements100-42100-50209 50209 POLICE RESERVES3,939 3,385 1,985 3,500 3,500 - 0.0%100-42100-50210 50210 OPERATING SUPPLIES9,344 13,675 35,132 17,000 21,000 4,000 23.5%1 additional taser per year100-42100-50212 50212 MOTOR FUELS26,498 18,410 27,581 22,000 27,000 5,000 22.7%100-42100-50220 50220 REPAIR AND MAINTENANCE SUPPLIES9,608 16,196 15,958 11,000 8,000 (3,000) -27.3%CSO Fleet Addition, Move $3,000 of budget to 100-42100-50403100-42100-50223 50223 BUILDING REPAIR SUPPLIES5,756 5,110 6,971 6,500 7,500 1,000 15.4%Increased repairs needed100-42100-50300 50300 PROFESSIONAL SERVICES2,585 4,651 27,569 21,400 30,000 8,600 40.2%Background checks & Evidence Audit, Social Worker100-42100-50304 50304 LEGAL FEES24,939 23,313 27,602 25,500 25,500 - 0.0%100-42100-50305 50305 PRISONER4,541 1,671 1,396 6,000 4,000 (2,000) -33.3%100-42100-50321 50321 TELEPHONE8,717 9,495 13,470 9,500 12,500 3,000 31.6%100-42100-50322 50322 POSTAGE34 34 68 250 100 (150) -60.0%100-42100-50323 50323 RADIO UNITS17,361 21,797 20,376 21,500 23,500 2,000 9.3%Add 4 radios100-42100-50350 50350 PRINTING AND BINDING- - - 800 800 - 0.0%ECM invoices & business cards100-42100-50365 50365 WORKER'S COMPENSATION INSURANCE44,252 62,769 71,812 48,000 150,000 102,000 212.5%Higher than anticipated costs due to experience100-42100-50381 50381 ELECTRIC UTILITIES7,795 9,336 10,020 - - - - Moved to Emergency Management Department100-42100-50400 50400 REPAIR AND MAINTENANCE - CONTRACT- - - 1,000 500 (500) -50.0%Cintas100-42100-50403 50403 REPAIR AND MAINT - VEHICLES- - - 4,700 7,700 3,000 63.8%Moved $3,000 of budget from 100-42100-50220100-42100-50417 50417 UNIFORMS8,414 12,440 18,596 22,600 26,000 3,400 15.0%Vest Reimbursement + additional officers100-42100-50430 50430 MISCELLANEOUS EXPENSE- - - - - - - 100-42100-50433 50433 DUES AND MEMBERSHIPS2,065 1,892 3,821 2,800 3,500 700 25.0%100-42100-50435 50435 GRANT DISBURSEMENT- - 50,802 - - - - No longer administering TZD grant in 2022 and 2023100-42100-50810 50810 REFUNDS & REIMBURSEMENT1,500 2,929 16,285 - - - - Inactive - should not be using. Would be considered revenue.100-42100-50811 50811 INSURANCE REFUNDS- - 746 - - - - Inactive - should not be using. Would be considered revenue.TOTAL POLICE1,372,499 1,365,723 1,588,583 1,817,762 2,262,420 444,658 24.5%POLICE ADMINISTRATION100-42102-50101 50101 FULL-TIME EMPLOYEES - REGULAR78,617 66,500 91,337 125,379 140,300 14,921 11.9%100-42102-50102 50102 FULL-TIME EMPLOYEES - OVERTIME83 407 703 500 500 - 0.0%100-42102-50111 50111 PART-TIME EMPLOYEES - REGULAR- - - - - - - 100-42102-50121 50121 PERA4,767 5,018 6,900 9,441 10,600 1,159 12.3%100-42102-50122 50122 FICA5,120 4,300 5,883 7,804 8,700 896 11.5%100-42102-50126 50126 MEDICARE1,197 1,006 1,376 1,825 2,100 275 15.1%100-42102-50130 50130 EMPLOYER PAID INSURANCE17,534 18,387 19,129 34,777 26,500 (8,277) -23.8%1 Employee budgeted as waiving Cafetaria plan100-42102-50140 50140 UNEMPLOYMENT COMPENSATION- - - - - - - TOTAL POLICE ADMINISTRATION107,318 95,618 125,329 179,726 188,700 8,974 5.0%EMERGENCY MANAGEMENT100-42151-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES- - - 1,250 3,000 1,750 140.0%Additional officers going to training100-42151-50210 50210 OPERATING SUPPLIES- - - 5,450 5,450 - 0.0%Code Red100-42151-50381 50381 ELECTRIC UTILITIES- - - 600 1,000 400 66.7%Wright Hennepin100-42151-50404 50404 REPAIR AND MAINT - MACHINERY/EQUIPMENT- - - 1,700 1,700 - 0.0%Siren Maintenance Fee100-42151-50433 50433 DUES AND MEMBERSHIPS- - - 500 500 - 0.0%AMEM MembershipTOTAL EMERGENCY MANAGEMENT- - - 9,500 11,650 2,150 22.6%Page 5 of 9 2019 2020 2021 2022 2023 2022/2023 2022/2023Rev. 3, 09/08/2022G/L AccountAccountDescription Actual Actual Actual Budget Preliminary Budget $$ Difference % Change Comments CITY OF CORCORAN2023 PRELIMINARY BUDGET - GENERAL FUNDFIRE100-42200-50101 50101 FULL-TIME EMPLOYEES - REGULAR - - - - 18,700 18,700 - Hire Fire Commander in November, 2023100-42200-50121 50121 PERA- - - - 3,400 3,400 - 100-42200-50122 50122 FICA- - - - - - - 100-42200-50126 50126 MEDICARE - - - - 300 300 - 100-42200-50130 50130 EMPLOYER PAID INSURANCE - - - - 3,500 3,500 - 100-42200-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - - - 1,000 1,000 - 100-42200-50210 50210 OPERATING SUPPLIES - - - - 5,000 5,000 - 100-42200-50300 50300 PROFESSIONAL SERVICES 348,658 366,103 384,241 427,000 569,630 142,630 33.4%Projected contract increase: Rogers increase 51%, Loretto increase 10.4%, Hanover increase 17%100-42200-50321 50321 TELEPHONE - - - - 150 150 - 100-42200-50323 50323 RADIO UNITS - - - - 300 300 - 100-42200-50365 50365 WORKER'S COMPENSATION INSURANCE - - - - 3,500 3,500 - 100-42200-50417 50417 UNIFORMS - - - - 1,500 1,500 - 100-42200-50403 50403 REPAIR AND MAINT - VEHICLES - - - - 1,200 1,200 - 100-42200-50433 50433 DUES AND MEMBERSHIPS - - - - 500 500 - 100-42200-50550 50550 MOTOR VEHICLES - - - - - - - 100-42200-50580 50580 OTHER EQUIPMENT - - - 10,000 10,000 - 0.0%Transfer to fund for future use, new education/inspection programTOTAL FIRE348,658 366,103 384,241 437,000 618,680 181,680 41.6%BUILDING INSPECTION100-42400-50101 50101 FULL-TIME EMPLOYEES - REGULAR - - 107,012 119,604 197,100 77,496 64.8%Permit Tech, Const. Srv. Coord., Allocated 20% of PW Director & Admin Assis.100-42400-50102 50102 FULL-TIME EMPLOYEES - OVERTIME - - 36 1,000 1,000 - 0.0%100-42400-50121 50121 PERA- - 8,296 9,046 14,800 5,754 63.6%100-42400-50122 50122 FICA- - 7,186 7,477 12,300 4,823 64.5%100-42400-50126 50126 MEDICARE - - 1,903 1,748 2,900 1,152 65.9%100-42400-50130 50130 EMPLOYER PAID INSURANCE - - 8,814 21,056 33,400 12,344 58.6%100-42400-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - 270 - 1,000 1,000 - 100-42400-50300 50300 PROFESSIONAL SERVICES 335,863 392,953 541,354 470,000 400,000 (70,000) -14.9%200 new home permits anticipated compared to 230 in 2022100-42400-50303 50303 ENGINEERING FEES - 665 9,963 - 30,000 30,000 - 100-42400-50437 50437 Surcharges 30,878 44,520 16,405 - - - - Pass through Due to Other Gov't Liability account moving forwardTOTAL BUILDING INSPECTION366,741 438,137 701,239 629,931 692,500 62,569 9.9%CODE ENFORCEMENT100-42401-50101 50101 FULL-TIME EMPLOYEES - REGULAR 68,549 70,887 - - 28,000 28,000 - 50% of Admin Asisst-Planning, start date of February 1st, 2023100-42401-50102 50102 FULL-TIME EMPLOYEES - OVERTIME - 609 - - 1,000 1,000 - 100-42401-50121 50121 PERA 5,141 5,362 - - 2,100 2,100 - 100-42401-50122 50122 FICA 4,317 4,759 - - 1,800 1,800 - 100-42401-50126 50126 MEDICARE 1,076 1,113 - - 500 500 - 100-42401-50130 50130 EMPLOYER PAID INSURANCE 8,339 8,434 - - 3,900 3,900 - 100-42401-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES 715 - - - 1,500 1,500 - Initial training for employee100-42401-50210 50210 OPERATING SUPPLIES 1,318 1,062 - - - - - 100-42401-50300 50300 PROFESSIONAL SERVICES 31,161 33,388 33,776 20,000 15,000 (5,000) -25.0%Contract Code Enforcement, reduce 2023 due to hiring FT assistant100-42401-50365 50365 WORKER'S COMPENSATION INSURANCE 488 481 - - - - - 100-42401-50417 50417 UNIFORMS - - - - 100 100 - 100-42401-50433 50433 DUES AND MEMBERSHIPS - 65 - - - - - TOTAL CODE ENFORCEMENT121,103 126,159 33,776 20,000 53,900 33,900 169.5%TOTAL PUBLIC SAFETY 2,316,319 2,391,739 2,833,167 3,093,919 3,827,850 733,931 23.7%Page 6 of 9 201920202021202220232022/20232022/2023Rev. 3, 09/08/2022G/L AccountAccountDescription Actual Actual Actual Budget Preliminary Budget $$ Difference % Change Comments CITY OF CORCORAN2023 PRELIMINARY BUDGET - GENERAL FUNDPUBLIC WORKS & PARKSHIGHWAY, STREETS & ROADWAYS100-43100-50101 50101 FULL-TIME EMPLOYEES - REGULAR451,310 447,427 542,250 850,952 701,400 (149,552) -17.6%Allocated 40% of PW Director & Admin Assistant, Moved Dev. Superintendent to Engineering100-43100-50102 50102 FULL-TIME EMPLOYEES - OVERTIME50,050 38,885 51,848 49,000 52,500 3,500 7.1%3 year average100-43100-50111 50111 PART-TIME EMPLOYEES - REGULAR- - - - 7,000 7,000 - 100-43100-50112 50112 PART-TIME EMPLOYEES - OVERTIME- - - - - - - 100-43100-50121 50121 PERA37,146 36,499 45,210 67,496 56,600 (10,896) -16.1%100-43100-50122 50122 FICA29,070 29,045 34,494 55,797 47,200 (8,597) -15.4%100-43100-50126 50126 MEDICARE6,799 6,793 8,305 13,049 11,100 (1,949) -14.9%100-43100-50130 50130 EMPLOYER PAID INSURANCE103,129 109,959 115,898 196,960 151,600 (45,360) -23.0%100-43100-50140 50140 UNEMPLOYMENT COMPENSATION2,665 4,949 - - - - - 100-43100-50200 50200 OFFICE SUPPLIES- - 104 1,000 1,000 - 0.0%100-43100-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES3,736 2,219 5,422 7,500 7,500 - 0.0%Grader training classes; addition of Permit Technician to PW100-43100-50210 50210 OPERATING SUPPLIES35,373 40,847 54,689 31,000 43,500 12,500 40.3%*100-43100-50212 50212 MOTOR FUELS42,060 23,578 41,034 40,000 60,000 20,000 50.0%*100-43100-50220 50220 REPAIR AND MAINTENANCE SUPPLIES49,987 60,997 69,130 40,000 70,000 30,000 75.0%* Supplies for repair100-43100-50223 50223 BUILDING REPAIR SUPPLIES9,916 9,452 20,930 5,000 15,000 10,000 200.0%* Building maintenance costs. Maintenance service contracts moved to -401100-43100-50225 50225 LANDSCAPE/DITCH MATERIALS22,482 12,362 29,564 40,000 50,000 10,000 25.0%Culverts100-43100-50226 50226 SIGN REPAIR MATERIALS5,671 6,382 - 7,500 10,000 2,500 33.3%100-43100-50300 50300 PROFESSIONAL SERVICES- - 305 - - - - 100-43100-50321 50321 TELEPHONE11,232 11,192 11,626 11,500 11,500 - 0.0%* Removed Nexterra service, replacing with Verizon/Comcast100-43100-50323 50323 RADIO UNITS- - - 2,000 4,000 2,000 100.0%* Radio - Hennepin County100-43100-50350 50350 PRINTING AND BINDING- - - 500 500 - 0.0%* ECM100-43100-50360 50360 INSURANCE- - - - - - - 100-43100-50365 50365 WORKER'S COMPENSATION INSURANCE7,644 15,675 13,820 9,200 35,000 25,800 280.4%*100-43100-50380 50380 UTILITY SERVICES16,410 22,497 12,988 21,000 22,000 1,000 4.8%* Gas & Garbage100-43100-50381 50381 ELECTRIC UTILITIES4,070 4,221 10,006 10,000 10,000 - 0.0%* street lighting100-43100-50400 50400 REPAIR AND MAINTENANCE - CONTRACT137,132 3,400 153,127 4,000 7,500 3,500 87.5%* Cintas100-43100-50401 50401 REPAIR AND MAINT - BUILDINGS- - - 10,000 10,000 - 0.0%* Moved a portion from -223 - Maintenance service contracts. 100-43100-50403 50403 REPAIR AND MAINT - VEHICLES- - - 10,000 10,000 - 0.0%* Contracted work100-43100-50417 50417 UNIFORMS10,056 7,923 11,467 12,500 12,500 - 0.0%*100-43100-50430 50430 MISCELLANEOUS EXPENSE- - - - - - - 100-43100-50433 50433 DUES AND MEMBERSHIPS- 373 250 300 500 200 66.7%100-43100-50810 50810 REFUNDS & REIMBURSEMENT961 - 5,720 - - - - 100-43100-50811 50811 INSURANCE REFUNDS- - 50,746 - - - - 2021 had Roof damage (offsetted with the insurance claim revenue)TOTAL HIGHWAY, STREETS & ROADWAYS1,036,897 894,674 1,288,934 1,496,254 1,407,900 (88,354) -5.9%* 20% reimbursed by Enterprise Funds (water/sewer)PAVED STREETS100-43121-50224 50224 STREET MAINTENANCE MATERIALS42,398 101,297 76,565 15,000 15,000 - 0.0%Crack filling ($10k) and asphalt patching material ($5k)100-43121-50400 50400 REPAIR AND MAINTENANCE - CONTRACT- - - 252,500 290,000 37,500 14.9%Asphalt maintenance ($225k), seal coating fog sealing ($75k)TOTAL PAVED STREETS42,398 101,297 76,565 267,500 305,000 37,500 14.0%UNPAVED STREETS100-43122-50224 50224 STREET MAINTENANCE MATERIALS146,367 156,484 125,610 115,000 112,500 (2,500) -2.2%$112,500 gravel (went up 25%)100-43122-50400 50400 REPAIR AND MAINTENANCE - CONTRACT96,953 111,075 109,565 182,500 232,500 50,000 27.4%$107,500 gravel, $125,000 dust controlTOTAL UNPAVED STREETS243,320 267,560 235,175 297,500 345,000 47,500 16.0%$125,000 Dust Control, $220,000 GravelICE & SNOW REMOVAL100-43125-50210 50210 OPERATING SUPPLIES44,909 47,069 40,350 53,000 55,000 2,000 3.8%Salt and Sand - price increase in state contract and additional streets. 100-43125-50300 50300 PROFESSIONAL SERVICES1,228 504 - 2,100 2,100 - 0.0%Snow removal (Maple Grove) - previously in 43100 deptTOTAL ICE & SNOW REMOVAL46,137 47,573 40,350 55,100 57,100 2,000 3.6%ENGINEERING100-43170-50101 50101 FULL-TIME EMPLOYEES - REGULAR- - - - 185,700 185,700 -Reallocated Development Superintendent, allocated 40% of PW Director & Admin Assistant100-43170-50102 50102 FULL-TIME EMPLOYEES - OVERTIME- - - - - - -100-43170-50111 50111 PART-TIME EMPLOYEES - REGULAR- - - - - - -100-43170-5012150121 PERA- - - - 14,000 14,000 -100-43170-5012250122 FICA- - - - 11,600 11,600 -Page 7 of 9 2019 2020 2021 2022 2023 2022/2023 2022/2023Rev. 3, 09/08/2022G/L AccountAccountDescription Actual Actual Actual Budget Preliminary Budget $$ Difference % Change Comments CITY OF CORCORAN2023 PRELIMINARY BUDGET - GENERAL FUND100-43170-50126 50126 MEDICARE - - - - 2,700 2,700 - 100-43170-50130 50130 EMPLOYER PAID INSURANCE - - - - 35,000 35,000 - 100-43170-50300 50300 PROFESSIONAL SERVICES 30,109 52,516 104,853 50,000 80,000 30,000 60.0%City projects100-43170-50303 50303 ENGINEERING FEES - - - - - - - 100-43170-50309 50309 WATERSHED LGU 4,678 17,605 21,685 10,000 10,000 - 0.0%LGU wetland services. TOTAL ENGINEERING34,787 70,121 126,538 60,000 339,000 279,000 465.0%RECYCLING100-43201-50210 50210 OPERATING SUPPLIES 3,238 - 2,980 3,500 3,500 - 0.0%100-43201-50300 50300 PROFESSIONAL SERVICES 9,430 11,778 7,483 10,000 10,000 - 0.0%Provider to Managing Billing/Balance City Subsidy. TOTAL RECYCLING12,668 11,778 10,463 13,500 13,500 - 0.0%RECREATION100-45100-50101 50101 FULL-TIME EMPLOYEES - REGULAR - - - 32,801 38,800 5,999 18.3%Park/Rec Coordinator split 50% with Parks100-45100-50102 50102 FULL-TIME EMPLOYEES - OVERTIME - - - - - - - 100-45100-50111 50111 PART-TIME EMPLOYEES - REGULAR - - - - 26,900 - - New PT Program Coordinator100-45100-50121 50121 PERA- - - 2,460 3,000 540 22.0%Park/Rec Coordinator split 50% with Parks100-45100-50122 50122 FICA- - - 2,033 4,100 2,067 101.7%Park/Rec Coordinator split 50% with Parks100-45100-50126 50126 MEDICARE - - - 475 1,000 525 110.5%Park/Rec Coordinator split 50% with Parks100-45100-50130 50130 EMPLOYER PAID INSURANCE - - - 8,694 9,000 306 3.5%Park/Rec Coordinator split 50% with Parks100-45100-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - - 900 17,762 16,862 1873.6%MRPA Conference, other trainings100-45100-50210 50210 OPERATING SUPPLIES - - - 28,180 22,025 (6,155) -21.8%100-45100-50300 50300 PROFESSIONAL SERVICES - - - 2,130 2,760 630 29.6%Background checks100-45100-50417 50417 UNIFORMS - - - - 150 150 - New budget item100-45100-50433 50433 DUES AND MEMBERSHIPS - - - - 500 500 - Moved from 100-45200-50433TOTAL RECREATION- - - 77,673 125,997 48,324 62.2%PARKS100-45200-50101 50101 FULL-TIME EMPLOYEES - REGULAR 60,656 83,573 94,065 86,729 38,800 (47,929) -55.3% Park/Rec Coordinator split 50% with Rec100-45200-50102 50102 FULL-TIME EMPLOYEES - OVERTIME 1,416 1,433 1,066 - 1,000 1,000 - 100-45200-50111 50111 PART-TIME EMPLOYEES - REGULAR - - - - 19,500 Seasonal Employees100-45200-50121 50121 PERA 1,942 4,118 4,551 2,460 3,000 540 22.0%Park/Rec Coordinator split 50% with Rec100-45200-50122 50122 FICA 3,820 5,489 6,101 5,378 3,700 (1,678) -31.2%Park/Rec Coordinator split 50% with Rec100-45200-50126 50126 MEDICARE 893 1,284 1,445 1,258 900 (358) -28.5%Park/Rec Coordinator split 50% with Rec100-45200-50130 50130 EMPLOYER PAID INSURANCE - 11,540 14,326 8,694 9,000 306 3.5%Park/Rec Coordinator split 50% with Rec100-45200-50140 50140 UNEMPLOYMENT COMPENSATION 100 17 - - - - - 100-45200-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES 30 - 110 400 100 (300) -75.0%100-45200-50210 50210 OPERATING SUPPLIES 56,782 21,967 24,404 27,500 30,000 2,500 9.1%100-45200-50221 50221 REPAIRS AND MAINTENANCE SUPPLIES - EQUIP 19,475 37,015 37,507 30,000 50,000 20,000 66.7%Materials for projects, improvements and maintenance (mulch, woodchip, gravel) (self performed)100-45200-50261 50261 RECREATION PROGRAMMING 241 4,529 11,804 - - - - Inactive 2022 and forward, created Recreation department 45100100-45200-50300 50300 PROFESSIONAL SERVICES 3,639 1,348 768 370 1,000 630 170.3%Seasonal parks background check100-45200-50321 50321 TELEPHONE 765 842 682 800 2,000 1,200 150.0%100-45200-50365 50365 WORKER'S COMPENSATION INSURANCE 9,256 13,504 15,281 10,500 14,000 3,500 33.3%100-45200-50380 50380 UTILITY SERVICES 5,787 4,520 5,767 4,000 6,500 2,500 62.5%100-45200-50381 50381 ELECTRIC UTILITIES - - - 1,500 1,500 - 0.0%Wright Hennepin100-45200-50382 50382 WATER & SEWER - - - 2,500 2,500 - 0.0%City utility bills for water at parks100-45200-50417 50417 UNIFORMS - - - - - - - 100-45200-50433 50433 DUES AND MEMBERSHIPS 410 - 800 500 - (500) -100.0%Move this budget to 100-45100-50433100-45200-50520 50520 BUILDINGS AND STRUCTURES - - - - - - - 100-45200-50530 50530 IMPROVEMENTS OTHER THAN BLDGS 41,749 39,312 38,810 40,000 40,000 - 0.0%100-45200-50810 50810 REFUNDS & REIMBURSEMENT - - 2,210 - - - - TOTAL PARKS206,962 230,491 259,697 222,589 223,500 911 0.4%TOTAL PUBLIC WORKS & PARKS 1,623,169 1,623,493 2,037,722 2,490,116 2,816,997 326,881 13.1%ALL GENERAL FUND EXPENDITURE5,303,987 6,237,798 6,293,881 7,572,784 8,960,782 1,387,998 18.3%Page 8 of 9 201920202021202220232022/20232022/2023Rev. 3, 09/08/2022G/L AccountAccountDescription Actual Actual Actual Budget Preliminary Budget $$ Difference % Change Comments CITY OF CORCORAN2023 PRELIMINARY BUDGET - GENERAL FUNDDEBT SERVICEEQUIPMENT CERTIFICATE FUNDDisbursements Equipment Certificate Fiscal Agent Fees / Issuing FeesPrincipal Principal & Interest-2008- - - Principal & Interest-2010- - - Principal & Interest-201244,914 44,389 44,389 - - - - Principal & Interest-201452,916 52,878 52,878 - - - - Principal & Interest-2016 Equip36,330 36,015 36,015 39,690 38,955 (735) -1.9%Principal & Interest-2018 Equip81,900 80,010 80,010 81,323 79,275 (2,048) -2.5%Principal & Interest-2018 Debt Service39,454 37,406 37,406 32,996 30,634 (2,363) -7.2%Principal & Interest-2018 Abatement68,250 73,500 73,500 78,750 78,750 - 0.0%Principal & Interest-2020 Equip104,475 102,690 (1,785) -1.7%Principal & Interest-2022 Equip- 249,624 249,624 -Total Principal & Interest323,764 324,198 324,198 337,234 579,928 242,694 72.0%Required 5% overageTotal323,764 324,198 324,198 337,234 579,928 242,694 72.0%Facility Expansion (Public Works) 2012BPrincipal & Interest229,044 231,617 231,617 222,485 224,375 1,890 0.8%Required 5% OverageTotal229,044 231,617 231,617 222,485 224,375 1,890 0.8%COMBINED DEBT SERVICE EXPENDITURES552,808 555,815 555,815 559,719 804,303 244,583 43.7%2,786,482 4,067,936 4,443,243 5,139,711 6,362,122 1,222,411 23.8%15.556%4,602,127 6,578,741 6,966,662 7,572,784 8,960,782 1,387,998 18.3%552,808 555,815 555,815 559,718 804,303244,584 43.7%5,154,935 7,134,556 7,134,556 8,132,502 9,765,085 1,632,582 20.1%5,856,795 6,793,613 6,849,696 8,132,502 9,765,085 1,632,582 20.1%(701,859) 340,943 284,859 -- - - 4,262,937 4,660,559 5,045,377 5,699,430 7,166,425 1,466,994 25.7%Total Property Tax Levy + Debt Serv Tax Levy3,710,129 4,104,744 4,447,791 5,139,711 6,362,122 1,222,411 23.8%2,786,482 4,067,936 4,443,243 -- - - TOTAL CERTIFIED LEVY (INCLUDES DEBT SERVICE)TOTAL PROPERTY TAX LEVYACTUAL PROPERTY TAX COLLECTEDREVENUE - EXPENSETOTAL PROPERTY TAX REVENUETOTAL GENERAL FUND REVENUETOTAL DEBT SERVICE TAX LEVYTOTAL ALL REVENUESTOTAL ALL EXPENSESPage 9 of 9 Actual Estimated Actual Estimated Actual Estimated Actual Estimated Actual Estimated 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 Value 250,000$ 250,000$ 500,000$ 500,000$ 750,000$ 750,000$ 1,000,000$ 1,000,000$ 1,500,000$ 1,500,000$ Market Value Exclusion (MVE) 14,740$ 14,740$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Tax Value 235,260$ 235,260$ 500,000$ 500,000$ 750,000$ 750,000$ 1,000,000$ 1,000,000$ 1,500,000$ 1,500,000$ Tax Capacity (Net) * 2,352.60$ 2,352.60$ 5,000.00$ 5,000.00$ 7,500.00$ 7,500.00$ 10,000.00$ 10,000.00$ 15,000.00$ 15,000.00$ Tax Rate 43.192% 41.970% 43.192% 41.970% 43.192% 41.970% 43.192% 41.970% 43.192% 41.970% Net City Tax 1,016.13$ 987.39$ 2,159.60$ 2,098.50$ 3,239.40$ 3,147.75$ 4,319.20$ 4,197.00$ 6,478.80$ 6,295.50$ % Increase from Prior Year ‐2.83%‐2.83%‐2.83%‐2.83%‐2.83% $ Increase from Prior Year (28.75)$ (61.10)$ (91.65)$ (122.20)$ (183.30)$ Tax Capacity (Net) = 1% of first $500,000 of market value plus 1.25% of all value over $500,000 Actual Estimated Actual Estimated Actual Estimated Actual Estimated Actual Estimated 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 Value 250,000$ 294,000$ 400,000$ 470,400$ 750,000$ 882,000$ 1,000,000$ 1,176,000$ 1,500,000$ 1,764,000$ Market Value Exclusion (MVE)14,740$ 10,780$ 1,240$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Tax Value 235,260$ 283,220$ 398,760$ 470,400$ 750,000$ 882,000$ 1,000,000$ 1,176,000$ 1,500,000$ 1,764,000$ Tax Capacity (Net) *2,352.60$ 2,832.20$ 3,987.60$ 4,704.00$ 7,500.00$ 8,820.00$ 10,000.00$ 11,760.00$ 15,000.00$ 17,640.00$ Tax Rate 43.192% 41.970% 43.192% 41.970% 43.192% 41.970% 43.192% 41.970% 43.192% 41.970% Net City Tax 1,016.13$ 1,188.67$ 1,722.32$ 1,974.27$ 3,239.40$ 3,701.75$ 4,319.20$ 4,935.67$ 6,478.80$ 7,403.51$ % Increase from Prior Year 16.98%14.63%14.27%14.27%14.27% $ Increase from Prior Year 172.54$ 251.94$ 462.35$ 616.47$ 924.71$ Tax Capacity (Net) = 1% of first $500,000 of market value plus 1.25% of all value over $500,000 The Market Value adjustment is based on the average market value increase on a residential property = 17.6% Effect of 2023 Tax Levy & Budget on Residential Properties No Change On Market Value Effect of 2023 Tax Levy & Budget on Residential Properties Increase of 17.6% On Market Value Agenda Item: 9a2. City of Corcoran September 8, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-106 Page 1 of 1 Motion By: Seconded By: A RESOLUTION ADOPTING PRELIMINARY PROPOSED TAX LEVY COLLECTIBLE IN 2023 BE IT RESOLVED, by the City Council of the City of Corcoran does hereby declare that the following sums of money be levied for the budget year 2023, collectible in 2023, for the following purposes: GENERAL PROPERTY TAX LEVY $6,362,122 EQUIPMENT CERTIFICATE DEBT 2016A $38,955 EQUIPMENT CERTIFICATE DEBT 2018A $79,275 DEBT SERVICE LEVY 2018A $30,634 ABATEMENT LEVY 2018A $78,750 EQUIPMENT CERTIFICATE DEBT 2020A $102,690 EQUIPMENT CERTIFICATE DEBT 2022A $249,624 FACILITY EXPANSION DEBT - PUBLIC WORKS $224,375 FOR A TOTAL LEVY OF $ 7,166,425 FURTHER BE IT RESOLVED that the Council does hereby designate the following date for the Truth in Taxation Budget Meeting at which public comment is accepted on December 8, 2022 at 7:00 pm at Corcoran City Hall, 8200 County Road 116, Corcoran, MN 55340. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 8TH day of September, 2022. ________________________________ Tom McKee – Mayor ATTEST: ___________________________________ Jessica Beise – City Administrator City Seal Agenda Item: 9a3. STAFF REPORT Agenda Item: 9b. Council Meeting: September 8, 2022 Prepared By: Maggie Ung Topic: 2023 Proposed Levies and Taxes Insert Action Required: Approval Summary: Agenda item 9a., is the approval of the preliminary levy which Hennepin County uses to send out property specific notices to property owners in November showing proposed levies and taxes. The City of Corcoran has an option to include an additional insert along with the Hennepin County notice for a fee. Attached to this report is a City of Corcoran Proposed 2023 Budget and Levy draft insert. It is requested Council provide feedback on the draft insert and consider directing staff to move forward with the opportunity to include with the Hennepin County property tax notice. The insert must be received by Hennepin County by September 30th. Financial/Budget: Hennepin County charges cities for expenses related to printing and inserting the draft insert with the Hennepin County notice. The estimated cost is $1,400. Options: 1. Authorize staff to submit the City of Corcoran Proposed 2023 Budget and Levy draft insert to Hennepin County and incur the costs associated with the project. 2. Decline the opportunity. Recommendation Authorize staff to submit the City of Corcoran Proposed 2023 Budget and Levy draft insert to Hennepin County and incur the costs associated with the project. Council Action: Consider a motion to authorize staff to submit the City of Corcoran Proposed 2023 Budget and Levy draft insert to Hennepin County and incur the costs associated with the project. Attachments: 1. City of Corcoran 2023 Budget and Levy Draft Insert 2023 PROPOSED BUDGET AND LEVY The City Council adopted its preliminary levy for 2023 at the September 8th meeƟng. This levy amount may be decreased prior to final approval but not increased. This levy amount was used to create the proposed City tax amount within the proposed 2023 levies and tax noƟces. TAX EFFECTS The adopted preliminary levy is in the amount of $7,166,425, which is a $1,466,994 or 25.7% increase from the 2022 levy. Despite this increase, the projected tax rate change is slightly reduced from 43.192% to 41.97%. As the City of Corcoran grows, it will oŌen be the case to see higher percentage overall levy increases in order to provide services in new developments. However, it is the goal of the Council to conƟnue to lower the overall tax rate year aŌer year, and this goal has been accomplished for the sixth year in a row. A reduced tax rate means properƟes with no change in value would see a decrease in City taxes. ProperƟes with valuaƟon increases may see an increase. According to the City Assessor, the following average increases took place in Corcoran: ResidenƟal: 17.6% Agricultural: 16.5% Commercial: 20.1% Industrial: 18% Using this informaƟon, a home previously valued at $400,000 would now be valued at $470,400. The anƟcipated tax impact in this example would be as follows: Corcoran Tax capacity by property type: ResidenƟal: 83.7% Agricultural/Rural: 8.2% Commercial/Industrial: 8.1% Home Value Tax Capacity Tax Rate City Tax 2022 $400,000 $3,987.60 43.192% $1,722.32 2023 $470,400 $4,704.00 41.970% $1,974.27 WHY IS PROPERTY TAX NEEDED? Only a small porƟon of the City budget is funded through fees, charges for services, intergovernmental revenue (such as grants and aids) and other sources. For 2023, this porƟon is anƟcipated to cover 29% of the City’s expenditures. The remaining 71% is funded through the property tax levy. 763‐420‐2288 www.corcoranmn.gov 8200 County Road 116, Corcoran, MN 55340 Truth ‐in‐Taxa Ɵon Budget MeeƟng MeeƟng Format To Be Determined Thursday, December 8, 7:00 pm Learn More... The enƟre budget and related staff reports are available on the City’s website at www.corcoranmn.gov. Under the Our Government tab click Council then Agenda Packets then 2022. Select the 2022‐9‐08 Council Agenda Packet to view the budget used to set the preliminary levy. City Administrator Jessica Beise, jbeise@corcoranmn.gov or 763‐400‐7030, or Finance Manager Maggie Ung, mung@corcoranmn.gov or 763‐ 400‐7032, can be reached for further quesƟons. Prepared by the City of Corcoran June: Council provided staff direcƟon on prioriƟes for the 2023 budget June—July Staff develops budget August 11: Council reviewed the first draŌ of the budget and provided staff direcƟon August 25: Council reviewed the second draŌ of the budget September 8: Council adopted the preliminary levy November: Hennepin County mails Truth‐in‐TaxaƟon noƟces showing proposed levies and taxes December 8: Council holds Truth‐in‐TaxaƟon Budget MeeƟng accepƟng public comments December 8: Council considers approving the 2023 final budget and levy BUDGET PROCESS TIMELINE ALLOCATION OF TAX DOLLARS The median esƟmated market value of a home in Corcoran is $475,000. The City taxes on a home of that value using the projected tax rate is $1,994 per year or about $166 per month. The chart below shows where the $1,994 is allocated based upon the overall percentage of City expenditures. (Amounts are rounded) Item Annual Cost Cost Per Month General Government $498 $42 Planning/Engineering $120 $10 Public Works/Parks $498 $42 Police $518 $43 Transfers/Debt Service $240 $13 TOTAL $1,994 $166 Fire $120 $10 8200 County Road 116, Corcoran, MN 55340 763‐420‐2288 www.corcoranmn.gov The City Council will conƟnue to refine the budget and levy prior to final approval which is anƟcipated on December 8. Between now and that Ɵme, the levy can decrease but not increase. NEXT STEP STAFF REPORT Agenda Item: 9c. Council Meeting: August 25, 2022 Prepared By: Jessica Beise Topic: Planning Commission Appointment Action Required: Appointment Summary: The City accepted a notice of resignation from Dean Jacobs of the Planni ng Commission. Council recognized Dean for his years on the Planning Commission and declared a vacancy on July 14, 2022. The vacancy was advertised. Council ha d applications from the November 2021 vacancy and received one additional vacancy. Mayor McKee and Councilor B ottema consist of the commission appointment subcommittee for this appointment. The subcomittee is review ing the applications and will attempt to reach out to candidates prior to the meeting. The subcomittee recommends appointment if candidates can be reached, or tabl ing appointment to a future meeting. Financial/Budget: Planning Commission members serve without compensation. Options: 1.Appoint an individual to the Planning Commission as recommended by the commission appointment subcommittee . Recommendation: Staff recommends using the most recent applicant list to consider an appo intment. Council Action: Consider a motion to appoint an individual to the Planning Commission for a term ending February 28, 2025. Attachments: 1.Application - Randall Ferrian 2.Application - Stanislav Manchik 3.Application – Jason Woody 4.Application – Jon Horn CITY OF CORCORAN A fliddc:11 Gt'm Wmting To Be Di<;mvr:rr:d 1nt110.ci.cc>rcor,111.111n.11� Please complete the information below: Please answer the following questions (use the back side if more space is needed): 1)How long have you been a Corcoran resident? :)O/f ' 2)Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. 3)Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. BA I"" {Jt,c.s1 1 1A e...�s AJ/,,<A/u,'�./y""..f./00 o.,/.f, b c,,.( /��? d"'-f°"'< 1-VA,eu-fs, 5.,( <'-'<-//,,, z b c,.,�/,,. essc.s I t c,r I :.t• I� I?. 11/w? d a. S" :..'i, eJ'.I' e,5', c ode., Cou,, p //Q./YlCe...1 e. 1"c .,Sa. e.. o #a.c Le� h, �-J. 0�7, Continued on the next page ... Administrative Offices S2()() County Road 116 Corcoran, MN 55340 Pht,ne: 763-420-2266 Police Department Offices S200 County Road U6 Curcman, l\·11' 55340 Phone: 763-420� Public Works Offices 9100 Cou n l )' Road 19 Corcoran, Ml\' SSJ57 Phone: 763-420-:?(,52 STAFF REPORT Agenda Item: 9d. Council Meeting: August 25, 2022 Prepared By: Kevin Mattson Topic: City Center Drive & 79th Place Mass Grading and Stormwater Improvements – Cost Share Agreement Action Required: Approval Summary: Staff is working with St. Therese on the City Center Drive & 79th Place Mass Grading and Stormwater Improvements – Cost Share Agreement. An agreement may be ready for approval at this meeting. If the agreement is ready for approval, staff will provide it b efore the meeting. If the agreement is not brought forward, staff will bring it forward at a future meeting. Financial/Budget: A financial plan will be provided with the cost share agreement. Options: 1.To be presented with the agreement. Recommendation: Staff will provide a recommendation with the agreement. Council Action: Consider a motion to approve the agreement as recommended. Attachments: 1.Cost Share Agreement – To be provided prior to the meeting COST SHARE AGREEMENT THIS COST SHARE AGREEMENT (this “Agreement”) is made and entered into as of this ______ day of ______________, 2022 (the “Effective Date”) by and between THE CITY OF CORCORAN, a Minnesota municipal corporation (the “City"), and SAINT THERESE OF CORCORAN, LLC, a Minnesota limited liability company ("St. Therese"), the City and St. Therese are sometimes referred to herein as the “parties” or each a “party”. WHEREAS, the City is the fee title owner of certain real property located in the City of Corcoran, Minnesota and legally described as Lot 1, Block 2 and Outlot A, Town Center Addition, Hennepin County, Minnesota (the “City Property”); and WHEREAS, St. Therese is the fee title owner of certain real property located within the same plat, in the City of Corcoran, Minnesota and legally described as Lot 1, Block 1, Town Center Addition, Hennepin County, Minnesota (the “St. Therese Property”), the City Property and the St. Therese Property are collectively referred to herein as the “Project Property”; and WHEREAS, the development of the Project Property will require the implementation of certain site grading work and the installation of certain stormwater improvements on the same and, as a prerequisite to such work, a comprehensive site grading and stormwater infrastructure plan was required to be developed; and WHEREAS, the City and St. Therese previously mutually engaged Stantec, Inc. to design said comprehensive grading and stormwater infrastructure plan pursuant to project parameters set by the parties and obtain bids for installation of said designed improvements and present the same to the parties (the “Design Work”); and WHEREAS, the parties mutually shared the costs of obtaining the completed Design Work, and the project design plans generated therefrom, summarized in the attached Exhibit A and fully set forth in the plan set entitled Mass Grading and Stormwater Pond for City Center Drive and 79th Place, dated June 10, 2022 and on record at Corcoran City Hall, (the “Project Plans”) and now desire share the costs of implementing the construction and installation of the improvements contemplated by the Project Plans, pursuant to the terms of the same (such implementation work the “Project”); and WHEREAS, Park Construction Company, a Minnesota corporation, (“Park Construction”) was the selected bidder to complete construction work for the Project and has been engaged to complete the Project, contingent upon the parties’ agreement to share costs as set forth herein and contingent upon approval of certain permits associated with the Project; and WHEREAS, for reasons of efficiency, uniformity, and expediency, the parties now mutually desire to hire Stantec, Inc. to perform construction and administrative services to -2- manage and implement the construction of the Project, pursuant to the Proposal for Construction Administration dated July 14, 2022 attached hereto as Exhibit B (the “Stantec Work”), and hire Park Construction to be the contractor responsible to build the Project in conformance with the Project Plans at the bid unit price of $1,344,086.40; and WHEREAS, the parties agree to share in the total cost of the completion of the Project and desire to enter into this Agreement to memorialize that understanding. NOW, THEREFORE, in consideration of the mutual covenants, representations, warranties and agreements and the conditions set forth in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree as follows: 1) The above Recitals are made a part of this Agreement as though set forth in full herein. 2) The parties mutually select and agree to hire Stantec, Inc. to perform construction and administrative services to manage and implement the construction of the Project in conformance with the scope of services set for in Exhibit B. 3) The parties further mutually select and agree to hire Park Construction to be the contractor responsible to build the Project pursuant to the Project parameters set forth in the attached Exhibit A. 4) The parties agree to share the costs of the completion of the Project in the total cost allocation percentages set forth in the attached Exhibit C. The individual costs breakdown set forth in Exhibit C is provided for informational purposes and shall not act as a restriction on the City’s utilization of funds to implement Project tasks. Further, the cost projections contained in Exhibit C shall not limit either party’s Project cost liability. The total Project cost shall be the sum of the amounts actually invoiced to the City by Stantec, Inc. and Park Construction for Project work, and shall include the cost of all work performed related to the Project, whether or not specifically stated in Exhibit C. 5) The parties agree that the City shall implement the contract and act as Project “Owner” for purposes of the respective Project contracts with Stantec, Inc. and Park Construction. The parties further agree that the City shall be empowered to act on behalf of the parties to approve minor contract amendments and change orders with either contractor to facilitate reasonable Project implementation. For the purposes of this paragraph, a “minor contract amendment” or a “minor change order” shall be one which alters the projected total value of either contract by less than $10,000. All other contract amendments or change orders must be approved, in writing, by both parties, subject to the terms herein. The City shall notify St. Therese, in writing, of any recommended contract amendment or change order proposal with a value of $10,000 or greater and St. Therese shall approve or reject the proposal, in writing, within ten (10) days of such notice. Proposed contract amendments or change orders shall be deemed approved after ten (10) days, if no written response is provided to the City. Such approval shall not be unreasonably withheld or delayed. -3- 6) Prior to initiating the Project work, the parties agree that St. Therese shall post with the City Project escrow funds in the amount of $_______________ (55% of Project work estimate) to cover St. Therese’s projected allocation of the total Project costs. The parties agree that Stantec, Inc. and Park Construction shall separately invoice the City for the costs of the Project work and the City shall pay the same, and thereafter reimburse itself for 55% of those costs from the posted escrow. If the Project work exceeds the estimate contained in Exhibit C, the City shall invoice St. Therese for 55% of the additional costs of the Project work and St. Therese shall pay such invoiced costs to the City, within 30 days. Upon completion of the Project, if the costs of the Project work are less than the estimate contained in Exhibit C, the City shall reimburse itself for 55% of the costs from the posted escrow and return any remaining funds to St. Therese. 7) Should St. Therese fail to timely reimburse the City for its share o f the costs of the Project work (such action a “Default” herein), in addition to any other remedies at law or in equity, the City may specially assess to the St. Therese Property the costs owed and St. Therese, on behalf of itself and its successors and assigns, hereby waives any right to appeal such assessment pursuant to MN Statute 429 or any other applicable law. 8) St. Therese and the City each represent, warrant and covenant to each other that they have the full power and authority to perform and comply with the execution and delivery of this Agreement. Further, the persons executing this Agreement on behalf of each party hereby represent and warrant that he or she has the requisite and necessary authority to execute this Agreement on behalf of such party and correspondingly bind such party to the terms of the same. 9) This Agreement may be executed in two or more counterparts with the same effect as if the signatures thereto were on the same instrument. This Agreement shall be effective and binding upon both parties hereto when both parties have executed a counterpart of this Agreement. Signature by facsimile or electronic mail (including pdf format) shall be a valid form of execution and delivery of this Agreement. 10) Should either party request it, both parties hereby agree to re-execute a recordable form of this Agreement and have the same recorded against the Project Property. 11) In the event a party seeks legal remedy against the other pursuant to the terms herein, the prevailing party in such action shall be entitled to recover from the other party its costs and legal fees, including reasonable attorneys’ fees. [SIGNATURES ON FOLLOWING PAGE] -4- IN WITNESS WHEREOF, the parties hereto have executed this Cost Share Agreement by their duly authorized representatives effective as of the day and year first above written. CITY: ST. THERESE: CITY OF CORCORAN SAINT THERESE OF CORCORAN, LLC By:___________________________ By:_____________________________ Its: ___________________________ Its: _____________________________ -5- Exhibit A “Project Plans” -6- Exhibit B The “Stantec Work” -7- Exhibit C Project Cost Allocation GRADING LIMITS.CONTOURS WEST OF THE GRADING LIMITS SHOWN FORREFERENCE ONLY. CONTRACTOR TO GRADE FROMGRADING LIMIT TO NORTH AND WEST AT A 4:1 TO EXISTINGGRADE TO AVOID CONFLICTS WITH SEPTIC LINE.►►►► ►►►► ►►►► 0+00 1+00 2+00 3+00 4+00 5+00 6+00 7+00 8+008+26►►►►►►►►►►►►DRAINAGE SWALE AND TEMPSEDIMENT BASIN WILL BE REQUIRED.TEMP SEDIMENT BASIN TO BECONSTRUCTED ON THE NORTH SIDEOF FUTURE 79TH PLACE AND BEOUTLET TO A TEMPORARY DITCH TOFLOW EAST.BOULDER RETAINING WALLFUTURE TURN LANE BY OTHERS935 940 940945 945950950 950950955 955955955 960960960965 965 9659659659 6 5 970 970970970975 975975 9 7 5980980980 980980980 985985 9 8 5 985 930930935935935935940940 940940940940945945945 94594 5 9459509 5 0 950950 950 955955 9559 5 5 95595596 0 9609 6 0 960 9609 6 0 96096 5 96 5 9 6 5 96 5 9659 6 5 9 7 0 9 7 0 9 7 5 DATE:I HEREBY CERTIFY THAT THIS PLAN,SPECIFICATION, OR REPORT WASPREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM ADULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THESTATE OF MINNESOTA.LICENSE NO.: 5224306/10/2022STEVEN HEGLANDDWN BY:ISSUE DATE:PROJECT NO.:227704747U:\227704747\Drafting\5_DESIGN\1_CAD\3 PLANSHEETS\HOLDDOWN GRADING PLANS\C-301 GRADING PLAN.dwg DESCRIPTION:DATE:ISSUE NO.:ISSUE NO.:SHEET NO.:SHEET TITLE:6/10/2022 1:43:00 PM CLIENT:CITY OFCORCORANMASS GRADING AND STORMWATER POND FOR CITY CENTER DRIVE AND 79TH PLACE CORCORAN, MINNESOTA PROJECT TITLE:NPWCHK'D BY:NPWAPP'D BY:SKHCERTIFICATION:8200 COUNTY ROAD 116CORCORAN , MN 553401800 PIONEER CREEK CENTERMAPLE PLAIN, MN 55359PHONE: 763-479-4200FAX: 763-479-4242WWW.STANTEC.COMISSUED FOR BID06/10/2022 0 06/10/20220( IN FEET )GRAPHIC SCALE1 inch = 1 ft.08016080C-301OVERALL GRADING PLANLOT LINEEASEMENT LINESETBACK LINERIGHT OF WAY LINESECTION LINEQUARTER LINEEXISTING EASEMENT LINEEXISTING PROPERTY LINEPROPERTY BOUNDARYLEGENDPROPOSED MINOR CONTOUR901PROPOSED MAJOR CONTOUR900GRADING LIMITSCONSTRUCTION LIMITSHOLD DOWN ELEVATIONSURFACE GRADE & FLOW DIRECTIONEXISTING MINOR CONTOUREXISTING MAJOR CONTOUR►►►►STORM SEWERSTORM MANHOLESTORM CATCH BASINFLARED END SECTIONHD=9XX.XX1.00%1.EXISTING SPOT ELEVATIONS AT MATCH POINTS ARE BASED ONINTERPOLATED POINT TO POINT SURVEY DATA. CONTRACTOR ISRESPONSIBLE FOR VERIFYING CONNECTION POINTS PRIOR TOINSTALLATION OF IMPROVEMENTS AND FOR MAKINGNECESSARY ADJUSTMENTS IN THE FIELD FORCONSTRUCTABILITY, POSITIVE DRAINAGE, AND TO ENSURESMOOTH TRANSITIONS TO FIELD CONDITIONS. CONTRACTORSHALL NOTIFY ENGINEER IN WRITING OF ANY FIELDDISCREPANCIES. CONTRACTOR IS RESPONSIBLE FOR REWORKOF AN UNCOMMUNICATED DISCREPANCY.2.CONTRACTOR MUST IMMEDIATELY NOTIFY THE OWNER ANDENGINEER IN WRITING OF DISCREPANCIES OR CONFLICTS INTHE CONTRACT DOCUMENTS BEFORE COMMENCING WORK. NOFIELD CHANGES OR DEVIATIONS ARE TO BE MADE WITHOUTPRIOR APPROVAL FROM THE OWNER AND ENGINEER INWRITING. FAILURE TO NOTIFY OWNER AND ENGINEER INWRITING OF AN IDENTIFIABLE CONFLICT BEFORE PROCEEDINGWITH INSTALLATION RELIEVES OWNER AND ENGINEER OF ANYOBLIGATION TO PAY FOR A RELATED CHANGE ORDER.3.GRADING SHOWN IS TO SUBCUT ELEVATION AND SHALL BEVERIFIED WITH CITY CENTER DRIVE PLANS BY STANTEC PRIORTO CONSTRUCTION.NOTESBUILDING ENVELOPESITE A Stantec Consulting Services Inc. 1800 Pioneer Creek Center Maple Plain MN 55359-9000 July 14, 2022 Project/File: 2277 Kevin Mattson City of Corcoran 9100 County Road 19 Corcoran, MN 55340 Dear Kevin Mattson, Reference: Proposal for Construction Administration The City recently received bids on the Mass Grading and Stormwater Pond for the City Center Drive and 79th Place Project. This mass grading project was designed as a partnership between the City and the adjacent St. Therese Development to help realize efficiencies to both parties. The St. Therese development will be constructed on a parcel purchased from the City of Corcoran which was master planned with the roadway and utility infrastructure to support it. Stantec is pleased to provide this proposal to provide construction administrative services during the Mass Grading and Stormwater Pond project. SCOPE OF SERVICES TASK 01 –CONSTRUCTION ADMINISTRATION Stantec will provide construction administration for the proposed project prior to and throughout the construction. The following information and scope is included in this task: · Bid clarifications, addendums and RFIs · Shop drawing review · Contractor inquiries · Specification and material review for “Or Equal” proposals from Contractor · Project management and administration including weekly meeting attendance/coordination. · Review of shop drawings · RFI’s and plan/design revisions. · Construction observation · Assumed partial time inspection during grading activities and full time inspection during storm sewer and outlet construction. · Construction surveying/staking. · Preparation of record drawings for stormwater pond features · SWPPP inspections for MS4 compliance · Closeout inspection and coordination. July 14, 2022 Kevin Mattson Page 2 of 4 Reference: Proposal for Construction Administration Geotechnical testing for this project is assumed to be contracted directly by the City of Corcoran and St. Therese each separately for their specific sites, outside of this scope of services. FEE ESTIMATE We Estimate the fees to provide construction services to be as outlined below. Construction Management/Contracts/Submittals/RFI’s $18,000 Construction Oversight/Staking $59,000 Project Closeout/Record Plans $7,000 Project Total $84,000 Stantec will complete this scope of work according to the Master Service Agreement and previous practices with the City of Corcoran. We propose that the engineering service phases for this project be provided on an hourly basis with an estimated budget. Any changes to the project scope or estimated hours to complete the work will be communicated to the City in a timely fashion. Stantec will not proceed with additional services or services outside of the scope of work contained in this letter without approval from the City. Rates for hourly staff may be adjusted on a yearly basis in accordance with our yearly rate review. CLOSING We hope this letter defines the of scope work, the proposed schedule, and the estimated fee of services to your satisfaction. If you have any questions about the proposed scope, schedule or estimated fee we will be happy to review with you. Our team is prepared to move forward with assisting the City upon receiving your authorization On behalf of our Stantec team, we thank you for this opportunity to be of service to your community. We have enjoyed working with you and your staff through the design development process and we look forward to partnering with the City of Corcoran on delivering safe, reliable and compliant water to your community. July 14, 2022 Kevin Mattson Page 3 of 4 Reference: Proposal for Construction Administration Best regards, STANTEC CONSULTING SERVICES INC. Kent Torve PE City Engineer Phone: (763) 479-4209 Mobile: 612.209.7919 kent.torve@stantec.com Steve Hegland PE Associate, Senior Engineer Phone: (763) 479-4237 Mobile: (952) 334-5815 steven.hegland@stantec.com July 14, 2022 Kevin Mattson Page 4 of 4 Reference: Proposal for Construction Administration By signing this proposal, City of Corcoran authorizes Stantec to proceed with the services and terms above. Per: Date Name Signature Bid Item Description Units Quantity Unit Price Total Cost Quantity Cost Quantity Cost 1 MOBILIZATION AND DEMOBILIZATION LUMP SUM 1 66,000.00$ 66,000.00$ 0.45 29,700.00$ 0.55 36,300.00$ 2 TRAFFIC CONTROL LUMP SUM 1 3,540.00$ 3,540.00$ 0.45 1,593.00$ 0.55 1,947.00$ 3 CLEARING ACRE 4.30 2,380.00$ 10,234.00$ 3.17 7,544.60$ 1.13 2,689.40$ 4 GRUBBING ACRE 4.30 2,380.00$ 10,234.00$ 3.17 7,544.60$ 1.13 2,689.40$ 5 CLEAR TREE TREE 5 144.00$ 720.00$ 5 720.00$ 0 -$ 6 GRUB TREE TREE 5 61.80$ 309.00$ 5 309.00$ 0 -$ 7 COMMON EXCAVATION - ONSITE (NON-STRUCTRUAL) (EV) (P)CU YD 41300 7.00$ 289,100.00$ 30300 212,100.00$ 11000 77,000.00$ 8 COMMON EXCAVATION - ONSITE (STRUCTURAL) (EV) (P)CU YD 46524 3.95$ 183,769.80$ 22214 87,745.30$ 24310 96,024.50$ 9 COMMON EXCAVATION - OFFSITE (EV) (P)CU YD 25774 11.50$ 296,401.00$ 7438 85,537.00$ 18336 210,864.00$ 10 COMMON BORROW - ONSITE (EV) (P)CU YD 48518 3.35$ 162,535.30$ 10493 35,151.55$ 38025 127,383.75$ 11 STOCKPILE COMMON (CV)CU YD 4000 3.15$ 12,600.00$ 2000 6,300.00$ 2000 6,300.00$ 12 STOCKPILE TOPSOIL (CV)CU YD 3100 3.15$ 9,765.00$ 900 2,835.00$ 2200 6,930.00$ 13 BOULDER RETAINING WALL LIN FT 170 160.00$ 27,200.00$ 170 27,200.00$ 0 -$ 14 WETLAND BUFFER POSTS AND MONUMENTS EACH 26 227.00$ 5,902.00$ 26 5,902.00$ 0 -$ 15 COARSE FILTER AGGREGATE CU YD 80 66.30$ 5,304.00$ 25 1,657.50$ 55 3,646.50$ 16 MEDIUM FILTER AGGREGATE CU YD 80 66.30$ 5,304.00$ 25 1,657.50$ 55 3,646.50$ 17 PREMIXED IRON/FINE FILTER AGGREGATE (MOD)CU YD 440 211.00$ 92,840.00$ 140 29,540.00$ 300 63,300.00$ 18 GEOTEXTILE FABRIC TYPE IV (NON-WOVEN)SQ YD 695 3.35$ 2,328.25$ 218 730.30$ 477 1,597.95$ 19 RANDOM RIPRAP, CLASS III CU YD 30 124.00$ 3,720.00$ 9.41 1,167.23$ 20.59 2,552.77$ 20 ROLLED EROSION PREVENTION CATEGORY 76 SQ YD 100 21.60$ 2,160.00$ 31.38 677.75$ 68.62 1,482.25$ 21 36" RCP CLASS V STORM SEWER LIN FT 88 289.00$ 25,432.00$ 27.61 7,979.84$ 60.39 17,452.16$ 22 8" SOLID PVC SCH 40 DRAIN TILE PIPE LIN FT 64 45.80$ 2,931.20$ 20.08 919.73$ 43.92 2,011.47$ 23 6" SOLID PVC SCH 40 DRAIN TILE PIPE LIN FT 5 45.60$ 228.00$ 1.57 71.54$ 3.43 156.46$ 24 6" PERFORATED PVC SCH 40 DRAIN TILE PIPE LIN FT 367 35.00$ 12,845.00$ 115.15 4,030.40$ 251.85 8,814.60$ 25 6" PVC PIPE DRAIN CLEANOUT EACH 6 686.00$ 4,116.00$ 1.88 1,291.48$ 4.12 2,824.52$ 26 36" RCP FLARED END AND TRASH GUARD EACH 1 6,850.00$ 6,850.00$ 0.31 2,149.33$ 0.69 4,700.67$ 27 5' DIA OUTLET CONTROL STRUCTURE EACH 1 19,200.00$ 19,200.00$ 0.31 6,024.41$ 0.69 13,175.59$ 28 24" HDPE STORM SEWER PIPE LIN FT 266 67.60$ 17,981.60$ 133 8,990.80$ 133 8,990.80$ 29 TEMPORARY CONSTRUCTION ENTRANCE - MAINTAINED LUMP SUM 1 2,710.00$ 2,710.00$ 0.50 1,355.00$ 0.50 1,355.00$ 30 SEDIMENT CONTROL LOG - MAINTAINED LIN FT 1760 3.00$ 5,280.00$ 880 2,640.00$ 880 2,640.00$ 31 SILT FENCE, TYPE MS - MAINTAINED LIN FT 5276 2.35$ 12,398.60$ 2638 6,199.30$ 2638 6,199.30$ 32 MNDOT SEED MIX 21-112 AND STRAW MULCH ACRE 23.4 618.00$ 14,461.20$ 10.80 6,674.40$ 12.60 7,786.80$ 33 MNDOT SEED MIX 25-131 POUND 1746.0 7.00$ 12,222.00$ 279.36 1,955.52$ 1466.64 10,266.48$ 34 MNDOT SEED MIX 33-261 POUND 103.0 22.70$ 2,338.10$ 29.73 674.87$ 73.27 1,663.23$ 35 MNDOT SEED MIX 34-171 POUND 3.0 92.80$ 278.40$ 3.00 278.40$ 0.00 -$ 36 MNDOT SEED MIX 35-241 POUND 36.0 16.60$ 597.60$ 36.00 597.60$ 0.00 -$ 37 SEEDING AND STRAW MULCH ACRE 23.0 495.00$ 11,385.00$ 10.70 5,296.50$ 12.30 6,088.50$ 38 SEED AND CAT 25 BLANKET SQ YD 1800.0 1.55$ 2,790.00$ 519.51 805.24$ 1280.49 1,984.76$ 1,344,011.05$ 603,546.69$ 740,464.36$ 134,401.11$ 60,354.67$ 74,046.44$ 1,478,412.16$ 663,901.36$ 814,510.80$ 221,761.82$ 99,585.20$ 122,176.62$ WETLAND MITIGATION CREDITS 204,645.00$ 102,322.50$ 102,322.50$ 1,904,818.98$ 865,809.06$ 1,039,009.92$ 45%55% (1)Earthwork costs allocated based on earthwork necessary to grade within project limits (2)Pond costs allocated based on contributing impervious areas. (3)Geotechnical testing will be perfomred by each party and costs are not included. Stantec Project Number: 227704747 City Contribution 10% CONTINGENCY TOTAL CONSTRUCTION COST 15% LEGAL, ENGINEERING, ADMIN, FINANCE TOTAL PROJECT COSTS BID SCHEDULE B: STORMWATER MANAGEMENT (2) BID SCHEDULE A: EARTHWORK (1) St. Therese Contribution SUBTOTAL Park Construction STAFF REPORT Agenda Item: 9e. Council Meeting: September 8, 2022 Prepared By: Jessica Beise Topic: Order the Feasibility Study for Potential Assessments – Hackamore Road Project Action Required: Approval Summary: Planning for street improvements to Hackamore Road are underway along the border of Corcoran and Medina. Over the past two years, both Medina and Corcoran City Council approved engineering design for the road improvement project. As part of the final design, the City Council included a costs to complete the an assessment process. At the June 9, 2022 Council meeting the Council discussed assessments on subdividable properties. A feasibility study is required to understand the project costs as required as p art of the assessment process. A letter of benefit outlining the benefit to the assessed properties is also required. Financial/Budget: The costs of the feasibility study and letter of benefit were included in the final design cost estimate for the project. Options: 1. Authorize WSB to complete a feasibility study and obtain a Letter of Benefit for the Hackamore Road Improvement project. 2. Send back to staff for further review. Recommendation: Authorize WSB to complete a feasibility study and obtain a Letter of Benefit as part of the Hackamore Road Improvement project. Council Action: Consider a motion to authorize WSB to complete a feasibility study and obtain a Letter of Benefit as part of the Hackamore Road Improvement project. Attachments: N/A STAFF REPORT Agenda Item: 10a. Council Meeting: September 8, 2022 Prepared By: Director Matt Gottschalk Topic: Public Safety Reorganization Action Required: Approval Summary: City staff regularly reviews job descriptions to ensure that they align with the needs of the community and each department they serve. During review of Lt. Ryan Burns’ position, staff found that his duties had evolved beyond those of Police Lieutenant. Due to the growth of the community, growth of the department, and evolution of the policing profession Lt. Burns’ role now entails significantly more work in the areas of department policy, service development, and long-range planning than contemplated by the current Police Lieutenant position. He has also taken on greater responsibility as it relates to assisting in the provision of fire services and emergency man agement functions. In evaluating the responsibilities of the position staff also determined that a prerequisite of ten years of experience was more appropriate than the eight-year prerequisite required of the Lieutenant position. Additionally, three years of supervisory experience and a bachelor’s degree are required. The duties being performed by Lieutenant Burns align more closely with the duties of a Deputy Director than Police Lieutenant. Staff incorporated the new duties into a Deputy Director job description. The Deputy Director job description was created using the existing Police Lieutenant job description. A redline version of the job description is attached to demonstrate how his duties have changed. The proposed Deputy Director position would maintain the same direct reports as the current Police Lieutenant position. The position was sent out for grading and scored at a grade 17 on the city pay scale. Staff recommends that Ryan Burns be appointed to the position of Deputy Director of Public Safety. Staff recommends leaving the Police Lieutenant position vacant at this time. The Director of Public Safety job description was also updated to require 10 years of experience. This update does not result in a pay grade change. Financial/Budget: Staff is recommending that Ryan Burns be appointed as Deputy Director and placed at the 3-year step of grade 17 effective next pay period and that he retains the retirement insurance benefit that he accumulated during his time as a patrol officer (outlined in Article 26. of the Police Officer Labor Agreement). The 2022 and draft 2023 budgets include this recommended change. Staff Report—September 8, 2022 Council Meeting Prepared by Director Gottschalk Page 2 Options: 1. Approve the new and amended job descriptions and approve Resolution 2022- 107 Amending the Organizational Structure of the Police Department. Recommendation: 1. Consider a motion to approve the new and amended job descriptions and approve Resolution 2022-107 Amending the Organizational Structure of the Police Department. Council Action: 1. Consider a motion to approve the new and amended job descriptions and approve Resolution 2022-107 Amending the Organizational Structure of the Police Department. Attachments: 1. Deputy Director of Public Safety Redline Job Description 2. Director of Public Safety Redline Job Description 3. Resolution 2022-107 POLICE LIEUTENANTDEPUTY DIRECTOR ©City of Corcoran 202216 1 Job Summary: The Lieutenant Deputy Director is responsible for overseeing the maintenance of order, enforcement of the laws, and the protection of life and property; assists including assisting in the investigation of criminal offenses, accidents or other police related problems. The Deputy Director assists in the development and implementation of policies including oversight of records management systems, police communications, coordination of department resources, apprehension of criminals, and delivery of all law enforcement and emergency management services. The Deputy Director also assists in the supervision and coordination of fire service personnel and services. Scope of Impact: This is a designated supervisory position responsible for advanced levels of investigative and technical law enforcement work, as well as serving as an assistant to the Director of Public Safety and City Administrator. At times work is performed while other management is not on duty.e Deputy Director provides supervision to all Public Safety Employees and serves as the Deputy Emergency Management Director. Essential Duties and Responsibilities: • Plans, organizes, directs, and reviews all operations of the Corcoran Police Department. o Plans methods and procedures to meet operating needs, review and approve recommendations for staff organization and assignments, and for reviewing procedures and records; o Plans and recommends long range staffing changes; o Ensures sufficient operation of the department through the development and execution of policies and programs necessary for the prevention of crime and protection of lives and property; o Develops program objectives that will guide the future development of the department in terms of anticipated needs; o Meets with citizens concerning complaints, activities of the department and other matters of public interest important in the development of good public relations; o Serves as principal spokesperson for the police department in front of media and the public in absence of the Director. • As Deputy Emergency Management Director, assists in preparing emergency plans that meet all State and Federal requirements. o Completes the certified Emergency Management certificate program; City of Corcoran Department: PolicePolice Reports To: Director of Public Safety Points: 441403 478 Grade: 1615 17 FLSA: Exempt Bargaining Unit: None Revision Date: November, 2016August, 2022 POLICE LIEUTENANTDEPUTY DIRECTOR ©City of Corcoran 202216 2 o Provides proactive and required training for staff, Council, and citizens consistent with the Emergency Plan; o Manages the outdoor warning system and budgets for emergency preparedness programs and equipment, and implements Emergency Plans when appropriate. o In the event of an emergency, executes the Emergency Operations Plan in order to protect the life and safety of residents. o Coordinates disaster recovery and reunification efforts. • Communicates, confers, and works with official representatives of other criminal justice agencies throughout the county, state, and nation. o Participates in local, county, state, and national organizations representing the department and keeping abreast of law enforcement and emergency management requirements; o Attends meetings, training, and conferences relative to job responsibilities; o Takes a leadership role promoting collaborative law enforcement and emergency management partnerships, services and community involvement. • Assists the Director of Public Safety in coordinating fire service within the city. o Coordinates activities between the police department and fire departments. o Represents the City at fire department meetings as necessary. o Plans for future fire service needs of the community. • Provides leadership to department officers and support staff. o Directs and leads subordinates in enforcing laws and ordinances; o Assumes command of the department in absence of the Director of Public Safety; o Effectively utilizes available resources by assigning personnel and monitoring their work to ensure proper performance of police functions; assigns work activities and projects; monitors work flowworkflow; coordinates work schedules for officers and part-time officers in order to ensure coverage; o Participates in employee development and any discipline process; assists the Director with performance reviews; reviews and evaluates work products, methods and procedures; o Coordinates equipment and technology maintenance and purchases; assists with estimates and bids; o Interprets policies and procedures for application; o Meets with staff to identify and resolve problems; o Assigns and evaluates specialty duties; o Coordinates and supervises field training; o Participates in department budget development; o Researches, develops, and manages department grant applications; o Maintains and participates in the development of department policies; o Assists in the planning, training, and implementation of the City’s Emergency Operations Plan; o Works closely with police support staff to provide guidance, training and any other assistance that may assist them in the performance of their duties. o Formatted: Indent: Left: 0.75", No bullets or numbering Formatted: No bullets or numbering Formatted: Indent: Left: 0" Formatted: No bullets or numbering POLICE LIEUTENANTDEPUTY DIRECTOR ©City of Corcoran 202216 3 • Engages community members in identifying and resolving neighborhood problems through community orientedcommunity-oriented governance techniques. o Actively builds and maintains positive relationships throughout the community; o Analyzes crime trends; o Utilizes inclusive problem solving strategies; o Facilitates communication with all areas of local government to address residents’ quality of life concerns; o Firmly, tactfully, and courteously handles situations with respect for the rights of others; o Consults with local businesses and individuals to provide best practices for crime reduction and crime prevention through environmental design; o Participates in crime prevention, community policing, and neighborhood watch activities; o Manages and participates in public education programs as assigned. • Patrols City streets, parks, commercial, and residential areas to preserve peace and enforce the law through traffic control and the prevention, detection, and investigation of criminal conduct. o Works rotating shifts; o Works within constitutional, statutory, case law, and policy boundaries; o Maintains appropriate licenses and certifications such as Minnesota P.O.S.T. Board, Minnesota Driver’s License, medical certifications, etc. as necessary to perform the duties of the position; o Determines whether probable cause exists for stopping drivers or entering and/or searching property; o Responds to emergency radio calls and investigates accidents, robberies, civil disturbances, domestic disputes, fights, drunkenness, missing children, prowlers, alarms, abuse of drugs, etc., and takes appropriate law enforcement action; o Requests checks on car registrations, warrants, firearms, and issues tickets, citation or tags for illegal violations; o Takes written and oral statements from victims and witnesses; o Apprehends, transports, and temporarily holds violent and non-violent prisoners and suspects; o Interrogates suspects and takes sworn statements, formal confessions or depositions; o Preserves and collects evidence as needed; o Provides life-saving first aid measures; o Testifies at court trials, hearings or grand juries; o Develops, composes, and presents detailed written investigative reports to the appropriate authorities; o Faces dire situations and is prepared to use deadly force when justified; o Accurately fires and maintains departmental handgun and rifle as needed; o Prepares for and responds to severe weather incidents; o Maintains roadway safety by assisting stranded motorists, removing hazards, and notifying responsible authorities of repair needs; o Monitors crime areas, makes business checks or vacation checks of private dwellings; o Effectively and professionally communicates with members of the public and City staff; o Expertly operates a variety of motor vehicles; o Cleans, maintains, and fuels department vehicles; o Appropriately utilizes a variety of electronic communication devices including portable radios, computers, and cellular telephones; o Manages public safety functions at community events; POLICE LIEUTENANTDEPUTY DIRECTOR ©City of Corcoran 202216 4 o Exercises sound judgment; o Conducts field training; o Completes departmental operation and maintenance duties as assigned. • Responds to inquiries from the public on the phone or in person such as complaints, law interpretation, or referrals to the proper agency. o Provides literature and resources to the public as requested; o When unable to directly resolve the issue, facilitates an appropriate answer or direction; o Recognizes opportunities to counsel, provide guidance and service to the public as a means of developing community understanding and cooperation in matters related to public safety and law enforcement. Performs other duties and activities as apparent or assigned. Minimum Qualifications: The job requires a two-year associate’s bachelor’s degree and eight ten or more years of police officer experience, including one three years as a law enforcement supervisor. The job requires the ability to be licensed under the MN P.O.S.T. selections standardslicensure by the Minnesota Board of Peace Officers Standards and Training. A valid driver’s license is required. Candidates must pass a background check and appropriate physical and mental screening. Candidates must maintain job related licenses, certifications, and memberships. Completion of the Minnesota Chiefs of Police Leadership Academy or CLEO and Command Academy, along with substantial coursework in Emergency Management is required. The incumbent must attend training and seminars as well as continuing education, such as completion of the Emergency Management Certification, Minnesota CLEO & Command Academy, and the Minnesota BCA Management Series. Desired Qualifications: Additional desired qualifications include a master’s degree in a related field, First Responder or higher medical training;, and knowledge of police computer technology.; bachelor’s degree in criminal justice or police science. Knowledge, Skills and Abilities Required for Successful Job Performance: • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand, and interpret complex and varied work-related materials; • Acceptable math skills including: the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; the ability to compute rate, ratio, and percent; the ability to measure distances; the ability to perform mathematical formulas involving decimals and fractions for alcohol testing and accident reconstruction; • Acceptable reasoning ability including: the ability to define problems, collect data, establish facts, and draw valid conclusions; the ability to interpret an extensive variety of technical instructions in mathematical diagram form and deal with several abstract and concrete variables; the ability to quickly process information and make decisions; POLICE LIEUTENANTDEPUTY DIRECTOR ©City of Corcoran 202216 5 • Ability to analyze and resolve problems where precedent may not always exist; must be able to use extremely good judgment quickly and utilize all knowledge of police policies and procedures, civil rights laws, State and Federal mandates, court decisions and all training received; • Strong interpersonal and communication skills in dealing with difficult situations and people; ability to work cooperatively with all city departments; • Maintains skilled proficiency in the use of firearms; • Maintains skilled proficiency in emergency medical response; • Ability to quickly learn, understand, interpret and apply City ordinances, state statutes, and federal laws. • Knowledge of the legal process, chain of custody, methods of handling evidence and techniques for interrogation of witnesses and suspects; • Knowledge of the functions and responsibilities of City Departments; • Ability to de-escalate emotional responses or extreme behaviors; • Ability to perform in a professional and courteous manner when responding to requests from the public and other staff members; • Ability to maintain a positive attitude toward work, the public, and coworkers; • Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports and maintain records; • Ability to work effectively as a member of a team; • Ability to work independently and without direct supervision; • Ability to prioritize work requests; • Ability to work and to remain in control of a variety of stressful situations; • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. • Consistent attendance during regularly scheduled work hours and outside regularly scheduled hours as needed. Physical and Mental Requirements: Physical effort varies from low to very high with intermittent and indeterminate periods of rest. The position requires the ability to perform rescue work, arrests, and emergency response where handling or dragging a person is required in all weather conditions. This position will require smelling, feeling, sitting, standing, twisting, turning, walking, repetitive movements, bending, crouching, kneeling, squatting, reaching overhead, grasping, lifting and carrying of heavy objects, pulling, sustained holding, climbing, foot chases, grappling, and manipulating objects requiring manual dexterity. The employee must be able to speak intelligibly, hear, and read. New hire candidates will not meet required hearing standards if an average hearing loss in the unaided ear is greater than 40 decibels (Db) at 500 Hz, 1000 Hz, 2000 Hz, and 3000 Hz. Specific vision abilities required by this position include close vision, color vision, distance vision, peripheral vision, and depth perception. New hire candidates will not meet minimum entrance vision standards if far visual acuity is less than 20/40 binocular, corrected with contact lenses or spectacles, or if far visual acuity is less than 20/100 binocular for wearers of contact lenses or spectacles, uncorrected. POLICE LIEUTENANTDEPUTY DIRECTOR ©City of Corcoran 202216 6 Report preparation and word processing will at times require extended use of a computer monitor and keyboard. Work interruptions are frequent. The position requires the ability to skillfully operate police emergency vehicles, police ATVs, radar, Mobile Digital Computer, digital recording equipment, emergency first aid equipment, extrication equipment, alco-sensors, computers and related software, and a variety of police duty weapons and restraints. Working Conditions: Work is divided between field patrolwork and an office environment. Patrol Field work can involve extreme weather conditions. While performing the duties of this position employees may be exposed to extreme heat and cold, wet and/or humid conditions, moving mechanical parts, vibrations, high or precarious places, fumes, airborne particles, and toxic or caustic chemicals. Dealing with domestic disturbances and emergency response can present a significant danger of injury. Exposure to trauma and criminal activity can present very disagreeable conditions and will occur on an intermittent basis. Incumbent must be able to work extended hours on an emergency basis and work unusual hours if required, either by direction or necessity. As an exempt employee, the incumbent must be available outside of regularly scheduled hours unless previous arrangements have been made. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee:_Employee: _____________________________________ Date:_Date: __________________________ DIRECTOR OF PUBLIC SAFETY ©City of Corcoran 2016 1 Department: Police Reports To: City Administrator Points: 58370 Grade: 19 FLSA: Exempt Bargaining Unit: NA Revision Date: August, 2022 October, 2016 Job Summary: The Director of Public Safety is the Chief Law Enforcement Officer and Director of Emergency Management. The Director is primarily responsible for the implementation of policies, records management systems, and programs necessary for the collection of data, po lice communications, coordination of mutual aid agreements, apprehension of criminals, delivery of all law enforcement and emergency management services, and serves as the principal coordinator of fire departments contracted by the city. The Director of Public Safety will advise the City Administrator on matters of police personnel and budget. Scope of Impact: The Director of Public Safety supervises all police employees and monitors department performance. The Director also serves as Emergency Management Director. Essential Duties and Responsibilities: • Plans, organizes, directs, and reviews all operations of the Corcoran Police Department. o Plans methods and procedures to meet operating needs, review and approve recommendations for staff organization and assignments, and for reviewing procedures and records; o Ensures sufficient operation of the department through the development and execution of policies and programs necessary for the prevention of crime and protection of lives and property; o Develops program objectives that will guide the future development of the department in terms of anticipated needs; o Meets with citizens concerning complaints, activities of the department and other matters of public interest important in the development of good public relation; o Serves as principal spokesperson for the police department in front of media and the public. • Recruits and provides supervision for all police employees and volunteers. City of Corcoran DIRECTOR OF PUBLIC SAFETY ©City of Corcoran 2016 2 o Administers the hiring and/or promotion process subject to approvals by the City Administrator and City Council; o Ensures that all sworn officer candidates meet all Minnesota Board of Peace Officers Standards and Training requirements; o Arranges for a psychological review for candidates and, as needed, facilitates a Professional Interview Board, City Council interviews, written test, physical exams, and a background investigation; o Assists in the formulation and implementation of labor agreements between management and employee organizations; o Issues special orders to subordinate officers; o Reviews operating performance records and reports to determine officers' effectiveness and efficiency; o Reviews recommendations on personnel problems and takes disciplinary action; o Directs and reviews the preparation of training programs for police officers. • Administers the department budget planning, review and cost control program. o Directs preparation of a budget designed to efficiently meet service levels and working closely with the City Administrator prepares recommendations for City Council approval; o Monitors and controls overtime; o Prepares and direct the preparation of periodic or special reports on department activities and operations. • As Emergency Management Director, prepares emergency plans that meet all State and Federal requirements. o Completes the certified Emergency Management certificate program; o Provides proactive and required training for staff, Council, and citizens consistent with the Emergency Plan; o Manages the outdoor warning system and budgets for emergency preparedness programs and equipment, and implements Emergency Plans when appropriate. o In the event of an emergency, executes the Emergency Operations Plan in order to protect the life and safety of residents. o Coordinates disaster recovery and reunification efforts. • Communicates, confers, and works with official representatives of other criminal justice agencies throughout the county, state, and nation. o Participates in local, county, state, and national organizations representing the department and keeping abreast of law enforcement and emergency management requirements; o Attends meetings, training, and conferences relative to job responsibilities; o Takes a leadership role promoting collaborative law enforcement and emergency management partnerships, services and community involvement. • Coordinates contracted fire departments. o Coordinates activities between the police department and fire departments. o Represents the City at fire department contract negotiations and meetings as necessary. o Plans for future fire service needs of the community. • Attends City Council and other meetings as needed. DIRECTOR OF PUBLIC SAFETY ©City of Corcoran 2016 3 o Represents the City in front of the public, news media and government agencies in a manner that conveys a positive image of city government and that fosters cooperation and support; o Being respectful for individual ideas and interests, the Director is sensitive to diverse audiences in communication regarding city business; o Follows all legal communications requirements including those relating to public access to information and open meetings and counsels others regarding appropriate procedure and content; o Listens to various individuals and groups, including citizens and other units or agencies of government and brings that information into the formulation of positions and directions; o Provides well-defined information to the local media and fosters cooperative professional relationships with members of the media in order to facilitate accuracy of information regarding matters of importance and interest; o Builds working relationships with elected and appointed officials at the federal, state, county and regional level in order to be in a position to advocate for the best interest of the City; o Seeks cooperation from others in the form of actions, grants or other desired outcomes by framing requests in a concise and favorable manner. • Under authority granted by the City Council and in cooperation with the City Administrator, subject to Council approval, directs hiring of qualified staff and administration of labor contracts. o Takes a leadership role in development of employees, employment policy, and collective bargaining, o Manages performance of staff directly and through subordinate supervisors; o Signs-off on timesheets, verify use of time off and monitors banking and use of compensatory time off. • Performs other duties and activities, including those of a Police Officer and Police Lieutenant. Minimum Qualifications: The job requires a bachelor’s degree in police science, criminal justice, public administration, or a related field and 10 8 years of progressively responsible work experience, including three years as a supervisor, or equivalent. The FBI National Academy, Southern Police Institute or Northwestern Staff and Command may substitute for half of supervisory experience. The job requires the licensure by the Minnesota Board of Peace Officers Standards and Training. A valid driver’s license and good driving history is required. Desired Qualifications: A master’s degree in related a field, experience as chief law enforcement officer, completion of professional leadership program such as FBI National Academy, Southern Police Institute or Northwestern Staff and Command are preferred. Completion of the Minnesota Chiefs of Police Leadership Academy or CLEO and Command Academy is also desired. Experience with, and a strong commitment to, community policing and problem solving, are preferred. Knowledge, Skills and Abilities Required for Successful Job Performance: DIRECTOR OF PUBLIC SAFETY ©City of Corcoran 2016 4 • Comprehensive knowledge of modern police methods, management, administration, and demonstrated ability to apply the same; • Comprehensive knowledge of scientific methods of crime detection and criminal identification; • Comprehensive knowledge of federal, state, and local laws and ordinances, which are enforced by the department; • Comprehensive knowledge of types of uses of firearms, communications, and automotive equipment used in modern police work; • Knowledge of functions of federal, state, and local jurisdictions and authorities as they relate to police work; • Ability to plan, initiate and carry out long-range programs and department administration, employee training, law enforcement; • Ability to plan, evaluate, and direct the work of subordinates, performing varied operations connected with police activities; • Ability to establish and maintain cooperative working relationships with other city officials, state and federal authorities, and the public; • Ability to react calmly and quickly in an emergency and to make correct decisions in such cases; • Ability to prepare and present effective oral and written reports relating to the activities of the police department; • Ability to define problems, collect data, establish facts, and draw valid conclusions; • Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form; • Strong interpersonal and good customer service skills. • Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports and maintain records; • The ability to work independently and to prioritize work requests; • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work-related materials; • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. Physical and Mental Requirements: The Director of Public Safety is responsible for diverse matters, many of which have deadlines and require significant attention to detail. Approximately 25% of the time, work is performed at the highest level of detail and pressure of deadlines. The position frequently requires intense mental acuity and some decisions carry mortal consequences. Work interruptions are frequent. While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, use tools or controls, talk and hear. The employee moves about regularly from office to field. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, crawl, climb, or twist. The employee must occasionally lift and/or move over 100 pounds, such as during emergency rescue. Working Conditions: Field duties expose the job to conditions experienced in police work including occasion intense physical exertion and physical labor. The essential functions of this job can have a wide range of factors from DIRECTOR OF PUBLIC SAFETY ©City of Corcoran 2016 5 extreme hot to extreme cold, wet or humidity. There is exposure to sudden danger or hazards associated with driving, traffic enforcement, rescues, domestic disputes, mentally ill individuals, or criminal law enforcement. Caution must be used with exposure to blood borne illnesses. Protective gear can at times be uncomfortable to wear. Incumbent must be able to work extended hours on an emergency basis and work unusual hours if required, either by direction or necessity. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Council retains the discretion to add duties or change the duties of this position at any time. City of Corcoran September 8, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-107 Page 1 of 2 Motion By: Seconded By: A RESOLUTION AMENDING THE ORGANIZATIONAL STRUCTURE OF THE PUBLIC SAFETY DEPARTMENT WHEREAS, traditionally the City has employed a Police Department and maintained fire department contracts; and WHEREAS, with changes to the needs of the city it is recognized that a wholistic Public Safety department that includes the functions of police, fire, and emergency management operations; and WHEREAS, the City of Corcoran has an existing organizational structure which must be adjusted as the City grows in order to meet the needs of the community; and WHEREAS, the City desires to create and amend job descriptions as outlined in this resolution; and NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Corcoran: 1. The City amends the job description of the Director of Public Safety as attached to this report; effective September 10, 2022, Matt Gottschalk remains at Grade 19 Year 5 Step and for the purpose of benefit accruals, all existing years of service continue to this amended position. 2. The City amends the job description of the Lieutenant to Deputy Director as attached to this report; effective September 10, 2022, Ryan Burns is appointed to this position at Grade 17 Year 3 Step; future step increases will be calculated on the effective date of the amendment job description; for the purpose of benefit accruals, all existing years of service continue to this amended position; and Mr. Burns retains the retirement insurance benefit that he accumulated during his time as a patrol officer outlined in Article 26 of the Police Officer Labor Agreement. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean City of Corcoran September 8, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-107 Page 2 of 2 Whereupon, said Resolution is hereby declared adopted on this 8th day of September, 2022. ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Michelle Friedrich – City Clerk STAFF REPORT Agenda Item: 10b. Council Meeting: September 8, 2022 Prepared By: Jessica Beise Topic: Request for Bond Conduit Financing or Host Approval Action Required: Direction Summary: The City of Corcoran approved a land purchase and final plat for St. Therese for the development of a continuum of care facility which incorporates independent living and assisted living. St. Therese requested a work session to provide information on bond conduit financing at the August 25th City Council meeting. Council declined to host a work session. St. Therese is asking for formal consideration of serving as bond conduit for the project or if the City is not interested in serving as bond conduit to allow for host approva l for the project. If the City is not interested in serving as conduit in Minnesota host approval is required of the City in which the project is taking place. The approval provides the host City with ability to act as conduit and if the City declines allows another municipality to serve as conduit. To finance the St. Therese project, St. Therese has indicated they need tax-exempt financing. If the City does not provide host approval, St. Therese cannot obtain tax-exempt financing. St. Therese has been in contact with Bond Counsel and has prepared information on the conduit proposal. The City’s financial advisor, Tammy Omdal of Northland Securities, indicated a $50,000 administrative fee would be reasonable based on the proposed issuance. St. Therese indicated $50,000 was a reasonable administrative fee for the amount for this issuance. Financial/Budget: The $50,000 fee for this issuance is not budgeted. This revenue is not restricted and could be placed into the City’s general fund. Options: 1. Direct staff to host a public hearing and draft a resolution to authorize the issuance of bonds and related documents to serve as bond conduit for the St. Therese project 2. Direct staff to draft a host approval resolution. 3. Decline to act. Recommendation: Staff would like direction from the Council on whether to serve as conduit or to provide host approval. Page 2 Council Action: Provide direction to staff on the request to serve as conduit or provide host approval. Attachments: 1. Informational Memo – Bond Conduit Financing 2. Opinion from Tammy Omdal on Administrative Fee for Bond Conduit Financing Kennedy Offices in Minneapolis Saint Paul St. Cloud 150 South 5th Street, Suite 700 Minneapolis MN 55402 (612) 337-9300 telephone (612) 337-9310 fax www.kennedy-graven.com Affirmative Action Equal Opportunity Employer Graven CHARTERED MEMORANDUM TO: Jessica Beise, City Administrator City of Corcoran FROM: Gina Fiorini Kennedy & Graven, Chartered, Bond Counsel for the City DATE: September 1, 2022 RE: Conduit Revenue Bonds for St. Therese Senior Living Community ________________________________________________________________________ Introduction St. Therese Foundation, Inc., a Minnesota nonprofit corporation, or an affiliate thereof (the “Borrower”) has requested that the City of Corcoran, Minnesota (the “City”) issue conduit revenue bonds in an amount not to exceed $50,000,000 (the “Bonds”) to finance the acquisition, construction and equipping of a new senior living campus in the City including independent living apartments, assisted living apartments, memory care apartments, common areas and other facilities and amenities (the “Project”). This memorandum is intended to provide background information on conduit revenue bonds. Legal Background Tax exempt municipal bonds fall into two general categories: “governmental bonds,” issued to finance general governmental needs like public buildings and infrastructure; and “private activity bonds,” issued to finance the construction of facilities by certain kinds of private entities. The term “private activity bonds” is usually synonymous with the term “conduit bonds,” so named because the city is a conduit for financing by another party. Under the Internal Revenue Code of 1986, as amended (the “Tax Code”), Congress has determined that there are certain kinds of activities that should be promoted by allowing private borrowers to obtain tax-exempt financing so the borrower realizes lower interest costs. Congress did not authorize these private entities to issue their own debt, but rather permitted them to request municipalities to issue the bonds. Conduit bonds allows a city & CR100-24-820340.v2 to achieve a public purpose, like in this case, by helping of a senior living community be built in the City. In this instance, the Bonds would be specific type of private activity bonds called qualified 501(c)(3) bonds within the meaning of Section 145 of the Tax Code. Qualified 501(c)(3) bonds are conduit bonds issued for the benefit of nonprofit entities like the Borrower that have received a 501(c)(3) determination from the Internal Revenue Service (“IRS”) or an entity that is a limited liability company whose sole member has received a 501(c)(3) determination from the IRS. Qualified 501(c)(3) bonds may be issued for a broad range of activities, reflecting the various missions of nonprofit corporations, including health care facilities, educational facilities, and as is the case here, assisted living and senior housing facilities. Impact on City 1. Process. If the City decides to move forward with issuing the Bonds, the City would hold a public hearing as required by Minnesota law and the Tax Code. After the public hearing, the City Council would adopt a resolution authorizing the issuance of the Bonds and the execution of related documents. Prior to closing, bond counsel would send a package of all documents and closing certificates to which the City is a party for the City to sign. At closing, the City issues the Bonds and loans the proceeds to the Borrower in accordance with a loan agreement (the “Loan Agreement”) that would require the Borrower to repay principal and interest on the Bonds. The Loan Agreement is assigned to a trustee or a bank as the holder of the Bonds and all disbursements and bond payments are handled by the trustee or a bank, and the City has little or no further involvement after closing. 2. No obligation to make payments. The key feature of private activity bonds is that they are revenue bonds, meaning the bonds are payable only from the private borrower’s loan payments made in accordance with the Loan Agreement and are typically secured by a first mortgage on the facility being financed and/or guarantees or other security. In addition, the bond documents will require the Borrower and not the City to repay the Bonds directly. No money actually flows through the City. The bond documents will include provisions requiring the Borrower to indemnify the City for any potential liability incurred by the City with respect to the Bonds and the Project. The bond documents and the resolution adopted by the City approving their issuance will recite that the Bonds, if and when issued, will not to be payable from or charged upon any of the City’s funds, other than the revenues received under the Loan Agreement and pledged to the payment of the Bonds, and the City will not be subject to any liability on the Bonds. No holder of the Bonds will ever have the right to compel any exercise by the City of its taxing powers to pay any of the principal of the Bonds or the interest or premium thereon, or to enforce payment of the Bonds against any property of the City except the interests of the City in payments to be made by the Borrower under the Loan Agreement. CR100-24-820340.v2 3. No adverse impact on the City’s credit rating or debt limit. The Bonds will not count towards any debt limitations imposed on the City pursuant to Minnesota state law and the issuance of the Bonds will not have any adverse impact on the City’s credit rating, even in the event that the borrower encounters financial difficulties. If the Bonds were to go into default, the bondholders look to the holder and owners of the Bonds to develop a work-out strategy, not the City. 4. City may be contacted by the IRS in the event of an audit. While it is generally true that cities have no financial liability for private activity bonds, it is important to note that if the IRS decides to audit a conduit bond issue, the City would be contacted directly by the IRS. The documentation related to the conduit bonds requires the Borrower to handle the audit and pay all of the costs of the audit. If, following the conclusion of an audit, the conduit bonds are determined to be taxable bonds, a declaration that the bonds are taxable would not directly impact the City, but it would adversely affect the holders of the bonds. The possibility is very small that any private activity bond issued by the City would be audited, and smaller still that an audit would result in a tax problem. 5. The Bonds count towards the City’s “bank-qualified bond” limit. Section 265(b)(3) of the Tax Code permits each issuer of tax-exempt obligations to designate up to $10,000,000 of tax-exempt bonds as “bank-qualified bonds.” Bank-qualified bonds (or “qualified tax-exempt obligations”) are tax-exempt bonds that are eligible for purchase by banks and other financial institutions. Such bonds have a broader market, and therefore carry slightly lower interest rates. The Borrower has not requested that any Bonds issued by the City be designated as bank-qualified. However, the principal amount of the Bonds would be included with the City’s own governmental bonds in calculating the $10,000,000 annual limit for issuance of bank-qualified bonds. In June, the City issued its $1,800,000 General Obligation Equipment Certificates of Indebtedness, Series 2022A (the “Series 2022 GO Bonds”). The Series 2022 GO Bonds were not designated bank-qualified bonds by the City. As such, the issuance of the Bonds for the Project would have no impact on the tax status of the Series 2022 GO Bonds. The Bonds are proposed to be issued this year and would have no impact on the City’s ability to designate any bank-qualified bonds in 2023.1 6. City Staff Impact. Bond counsel or other attorneys involved in the financing will draft all documents necessary for the financing including public hearing notices, bond documents, authorizing resolutions, and closing certificates. Bond counsel will also review all financing documents that it does not prepare. However, there would be some involvement by City staff. City staff would likely need to prepare a staff report for the public hearing and approving resolution for the Bonds and 1 My understanding is that the City plans to issue more than $10,000,000 in general obligation bonds for its own projects in 2023. Such bonds could not be designated as bank qualified bonds because they exceed $10,000,000. As such, in the event that the issuance of the Bonds slips to 2023 due to unexpected circumstances, the Bonds would not impact the City’s own plans for bonding in 2023. CR100-24-820340.v2 facilitate the execution of closing documents. Bond counsel in conduit bond financings generally helps prepare staff reports and organizes the execution of any documents required to be signed by the City. The Borrower will be required to pay all the expenses paid or incurred with respect to the Bonds by the City including fees of bond counsel. Many cities and other political subdivisions in the State of Minnesota impose administrative fees on conduit borrowers in connection with the issuance of conduit revenue obligations in order to reimburse the issuer for the time such transactions impose on city staff and council members, consulting with the parties and counsel with respect to such transactions, monitoring such transactions, and related expenses. Administrative fees for conduit bonds are set by each municipality and range from a flat fee (like $25,000 or $50,000 for the transaction or a percentage of the par amount of the Bonds (commonly somewhere between 0.125% or 1.00%). Some larger issuers, like Minneapolis and St. Paul, also charge ongoing fees because they issue multiple series of conduit bonds each year and expend significant staff time on their conduit bond programs. If the City charges an administrative fee, setting up a simple conduit bond policy may be appropriate which bond counsel can help put together. 7. Alternatives. If the City declines to issue the Bonds, the Borrower will find alternative municipalities to serve as issuers so it can receive the reduced borrowing costs provided by tax-exempt financing. If an alternate issuer is used for this conduit bond financing, under the Tax Code, the City would still need to hold a duly noticed public hearing and pass a resolution granting “host approval” on the issuance of the Bonds by a different municipality (the “Host City”) even if it ultimately decides not to serve as the issuer of the Bonds. State law (Minnesota Statutes, Chapter 462C and Section 471.656) also requires that in order to issue bonds for a senior housing project in the City, the Host City must enter into a Joint Powers Agreement with the City under which the Host City is authorized to issue the Bonds for a project within the City. Like serving as the issuer of the Bonds, granting host approval for the issuance of the Bonds by the Host City and entering into a Joint Powers Agreement would not obligate the City to make any payments on the Bonds, levy any taxes for payment of the Bonds, or have any adverse impact on the City’s credit rating or debt limit. I look forward to attending the City Council meeting on September 8, 2022 and answering any additional questions at that time. Sincerely, Gina Fiorini 10a. Additional Item 1 Jessica Beise From:Tammy Omdal <tomdal@northlandsecurities.com> Sent:Thursday, September 1, 2022 11:50 AM To:Fiorini, Gina A.; Jessica Beise Subject:RE: St. Therese Conduit Bonds Memo I agree with Gina’s comments on administrative fees, and what I see for fees charged. In this case, based on the facts, I think it would be reasonable for Corcoran to charge a flat fee of $50,000. This revenue is not restricted and may be deposited in the general fund to offset city costs. Thank you, Tammy Omdal Managing Director, Public Finance To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Direct (612) 851-4964 | TF (800) 851-2920 | Cell (612) 202-8892 Mail 150 South Fifth Street, Suite 3300 | Minneapolis, MN 55402 Email tomdal@northlandsecurities.com Web NorthlandSecurities.com Please consider the environment before printing this email. From: Fiorini, Gina A. <GFiorini@Kennedy-Graven.com> Sent: Thursday, September 1, 2022 10:10 AM To: Jessica Beise <jbeise@corcoranmn.gov> Cc: Tammy Omdal <tomdal@northlandsecurities.com> Subject: St. Therese Conduit Bonds Memo EXTERNAL: Verify sender before opening attachments or clicking on links. Hi Jessica, Attached please find the memo discussing conduit bonds that we discussed earlier this week. I’m copying Tammy so she’s in the loop and to make sure that this matches the discussions you’ve had with her. If the City does decide to move forward, you’d want to think about what kind of fee the City would want to charge for the bonds. I noted in the memo that we generally see administrative fees in the 0.125% to 1.00% of the par amount range. Some cities also just charge a flat fee like $50,000 or $25,000. Generally speaking, I would say that the farther you get from Minneapolis and St. Paul, the lower the fees tend to be. Tammy may have insight too as to what she sees people charge. Please let me know if you have any questions. Otherwise, I’ll see you on the 8 th. It will be nice to finally meet you in person! 10a. Additional Item 2 Thanks! -Gina Gina Fiorini Kennedy & Graven, Chartered 150 South 5th Street, Suite 700 Minneapolis, MN 55402 Phone: (612) 337-9210 Fax: (612) 337-9310 gfiorini@kennedy-graven.com Please note that our address has recently changed Northland Securities does not accept buy, sell, or cancel orders by email, or any instructions by email that would require your signature. Please use the links below for important disclosures regarding electronic communications with Northland Securities and its related companies. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. EMail Disclaimer | Unsubscribe | Firm Information Member FINRA, MSRB, and SIPC www.northlandsecurities.com STAFF REPORT Agenda Item: 10c. Council Meeting: September 8, 2022 Prepared By: Jessica Beise Topic: Request from Bass Lake Crossing HOA – Trail Maintenance Action Required: Direction Summary: The City has received a request from the Bass Lake Crossing Homeowners Association (HOA) regarding trail maintenance. The City has not yet accepted the trails in the Bass Lake Crossing development. The HOA requested permission from the City to complete maintenance on the trail prior to the City accepting the trail. The HOA contracted services for the maintenance of the trail to date. The HOA is requesting the City pay for the maintenance of the trail that has been conducted. As the City has not yet accepted the trails, staff would not recommend paying for maintenance costs. Once the trails are accepted by the City, maintenance costs will be incurred by the City. Financial/Budget: The cost of maintenance for the HOA is approximately $1,250 in 2022 and is anticipated to rise by 10% in 2023. Options: 1.Authorize a payment to the Bass Lake Crossings HOA for the cost of trail maintenance. 2.Decline to act. Recommendation: Decline to pay maintenance costs on the unaccepted tails. Council Action: Provide direction to staff on the request. Attachments: 1. Email regarding Bass Lake Crossing Walking Path. 10a. Additional Item 1 Jessica Beise From:Ronald Zappa <zappman112@yahoo.com> Sent:Wednesday, August 31, 2022 11:58 AM To:Jessica Beise Cc:Lynn Alberts; Steve Muller; Ed Chesen; Matt Sumers Subject:Re: Bass Lake Crossing Walking Path Jessica, I was asking for compensation to Bass Lake Crossing from the city of Corcoran. Although the path is part of the city's trail system, the Bass Lake Crossing HOA has paid approximately $1,250/year with a proposed increase of 10% in 2023. The BLC HOA has in past years paid Midwest Landscaping to mow every other week and to plow during the snow season. I have been told that the city does not have the manpower or equipment to maintain the path at this time. We will certainly continue to maintain the trail/path as we have in the past, but would like the city to compensate the Association for this. If you have any further questions Jessica, please feel free to contact me directly. Thank you, Ron On Wednesday, August 31, 2022 at 11:27:28 AM CDT, Jessica Beise <jbeise@corcoranmn.gov> wrote: Ron, I wanted to touch base following our call the other day. I wanted to make sure I understood the request properly. Are you asking for compensation from the City or Cook Lake Highlands? Thanks, Jessica From: Ronald Zappa <zappman112@yahoo.com> Sent: Monday, August 22, 2022 5:42 PM To: Jessica Beise <jbeise@corcoranmn.gov> Cc: Lynn Alberts <lynnalberts@comcast.net>; Steve Muller <stevem1000@comcast.net>; Ed Chesen 10a. Additional Item 2 <echesen@gmail.com>; Matt Sumers <mssumers@yahoo.com> Subject: Bass Lake Crossing Walking Path Hi Jessica, My name is Ron Zappa and I am President of the Bass Lake Crossing HOA. I was in last Thursday late afternoon to see if I could possibly talk to you concerning the path to the east of BLC. You were on a conference call at the time, so I left a message with my concerns at the front desk. I was told you would give me a call as soon possible. I have not heard from you yet, so I thought I would send an email detailing my concerns. Last Thursday my wife was walking on the path behind our home and fell on her knees in the mud deposited on the path from the rain Wednesday which deposited mud over the path which was draining from the excavation of Cook Lake Islands. In addition, one of my neighbors informed me that he just got stuck with his motorized scooter in the mud caused by Cook Lake Islands pumping water over their hill and across the path. Because he can barely walk, he had to wait for someone to come and help him get out. I've also received numerous calls from the neighborhood asking when the path will be cleared and cleaned. At this time, I'm asking for your help in requiring the developer, Beth Husted, to clean the path and to redirect the flow of rain away from the path. The Bass Lake Crossing HOA has taken on the responsiblity over the last few years of mowing both sides of the path every 2 weeks during the summer and plowing the path in the winter at a cost of $1200.00/year. We have been told by the Parks & Trail Commission that there is not enough time or equipment to maintain the entire trail system at this time. We are happy to continue to contract for this service but believe that the HOA should be compensated for maintaining the path since multiple entities utilize the path with more to come in the near future. I would like to meet at your convenience to discuss both issues. My cell phone is 612-229-4200. Thanks Jessica and hope to hear from you soon. Ron Zappa President STAFF REPORT Agenda Item: 10d. Council Meeting: September 8, 2022 Prepared By: Jessica Beise Topic: Request from Cook Lake Highlands – Utility and Street Construction Action Required: Direction Summary: The City has received a request from Cook Lake Highlands development team to start utility and street construction of Cook Lake Highlands Development immediately and prior to recording the Cook Lake Highlands Final Plat, Development Contract, and all subsequent easements, agreements, documents associated with the final plat recording, with the following conditions: 1.) Developer post all required sureties and fees (excluding any potential surety for the Brockton Lane Intersection, as that shall be posted at the time public bidding is complete and the project is awarded). 2.) Developer schedule a preconstruction meeting prior to start with all necessary parties. Additionally, the development asked that the City Council host a special meeting to discuss the topic. As of Thursday evening, only one member of the Council indicated in writing a request to host a special meeting. Should staff receive additional requests a special meeting would be noticed prior to the September 8th meeting. Current code requires that the plat and other development documents be recorded at the County prior to allowing utility and street construction work. Staff recommends that all documents and sureties be received prior to starting utility and street construction work. The City does have a part in signing documents prior to recording the plat at the County, which can take a time (sometimes same day or within few days) depending on the schedules for the signatories including Mayor, City Administrator, and City Clerk. To provide a compromised approach, staff would ask that signed documents and financial guarantees be received and pre-construction meeting be completed before allowing street and utility construction work. This would allow the developer to being work and record the documents once they have been executed by the City. If the developer does not record the documents within two weeks of the City releasing the documents, we would issue a stop work order. Financial/Budget: N/A Options: Page 2 1. Grant the request to being utility and street construction with the following conditions: the City receives required documents signed and financial guarantees and a preconstruction meeting is held prior to work being completed. 2. Grant the request to being utility and street construction with the following conditions: the City receives financial guarantees, and a preconstruction meeting is held. 3. Decline the request. Recommendation: Consider granting the request to being utility and street construction with the following conditions: the City receives required documents signed and financial guarantees and a preconstruction meeting is held prior to work being completed. Council Action: Consider granting the request to being utility and street construction with the following conditions: the City receives required documents signed and financial guarantees and a preconstruction meeting is held prior to work being completed. Attachments: 1. Request from the Cook Lake Highlands Development Team STAFF REPORT Agenda Item 10e. Council Meeting: September 8, 2022 Prepared By: Jessica Beise Topic: Skid Steer Equipment Change Action Required: Approval Summary: The Public Works Department fleet includes two skid loaders: •Skid loader with tracks •Skid loader without tracks The Public Works Department is requesting a change in equipment to two skid loaders with tracks. The equipment with the tracks is easier to use and allows for a bigger variety of tasks to be completed. The Operations Superintendent will be available at the meeting to discuss the proposed changed. Financial/Budget: The City budgets to replace the skid loaders annually from the Landscape/Ditching and Park Maintenance funds. The cost for the equipment is $14,000. Pricing did increase for 2022 based on the equipment change. Quotes attached to this report are based upon state contract pricing. Options: 1.Authorize the purchase two skid loader with tracks and trade in of current skid loaders. 2.Propose an alternate skid loader purchase and trade. 3.Decline to authorize the purchase and trade of the skid loaders. Recommendation: Authorize the purchase two skid loader with tracks and trade in of current skid loaders. Council Action: Consider a motion authorize the purchase two skid loader with tracks and trade in of current skid loaders. Attachments: 1.Quotes for Two Skid Loaders STAFF REPORT Agenda Item: 10f. Council Meeting: September 8, 2022 Prepared By: Director of Public Safety Matt Gottschalk Topic: Police Officer Hiring Process Action Required: Authorization Summary: On November 22, 2021, the City Council authorized staff to hire a full-time police officer to help with staffing shortages. This full-time position was an advance hire for one of the two planned additional 2023 police officer positions included in the staffing plan. In January 2022, Abigail Edstrom was hired to fill the position. On July 15, 2022, the city separated employment with Officer Duane Hochstetler. Staff has waited to ensure that the 2023 budget included funding for the police officer positions before requesting authorization to hire his replacement. The draft 2023 budget includes one additional position for the full year and the second position starting in the fourth quarter of 2023. Staff is requesting authorization to begin a hiring process for full-time Police Officer to fill the vacancy from Officer Hochstetler. Based on the challenging job market, staff is anticipating an open-ended job posting with regular reviews of the applications. Financial/Budget: The costs associated with this process will include staff time, background checks, a psychological examination, and a physical examination of the preferred candidate(s). Options: 1. Authorize staff to begin the hiring process for full-time Police Officer. 2. Provide staff with other direction. Recommendation: 1. Authorize staff to begin the hiring process for full-time Police Officer. Council Action: 1. Authorize staff to begin the hiring process for full-time Police Officer. Attachments: None. STAFF REPORT Agenda Item : 11a. Council Meeting: September 8, 2022 Prepared By: Jessica Beise Topic: Park Dedication Update Action Required: Informational Summary: Staff identified that a review of Park Dedication should be completed in 2022. Staff has been working with various partners to get the required data to make park dedication ordinance changes. Initial information appears to change the percentages of land required for park dedication. If there are change to the land dedication it requires an amendment to the City’s subdivision ordinance and a public hearing. Staff anticipates obtaining the final information in the first weeks of September and if required to make changes to the subdivision ordinance holding the public hearing at the October planning commission meeting. The ordinance can then be adopted by the City Council following the public hearing. The fees associated with park dedication would also be amended via ordinance which would be done in conjunction with the subdivision ordinance amendment. Financial/Budget: Staff anticipates an increase in park dedication fees with further information being presented with the ordinance amendment. Options: Recommendati on: Council Action: Attachments: City of Corcoran 2022 City Council Schedule Agenda Item: 12. September 22, 2022 Work Session • Rental Ordinance September 22, 2022 • 2023 Preliminary Levy (if Not Adopted on 9/8) • Levy Insert Document (if Not Adopted on 9/8) • Active Corcoran Planning Applications • Schedule Work Session – Stormwater Area Charge and PUD/Buffer Ordinance Drafts (Oct 27) • Blair Brown Riding Arena CUP • Pro-tech Site Plan CUP and Variance • Water Treatment Plat Site Plan and Variance • Fence Ordinance Amendment October 13, 2022 Work Session (Tentative) • Financial Management Plan October 13, 2022 • MS4 Ordinance Amendment • Fee Schedule Amendment Discussion • Gateway Sign Discussion October 27, 2022 Work Session (Tentative) • Code Ordinance Drafts October 27, 2022 • Active Corcoran Planning Applications • Financial Performance Report • Pioneer Trail Industrial Park Preliminary Plat (Tentative) • Corcoran Farms Industrial Park Preliminary Plat (Tentative) November 10, 2022 • Construction Hours Review – Annual After Change in 2021 • Park Signs Plan • Longe Range Planning Fund Creation November 24, 2022 • Active Corcoran Planning Applications Page 2 of 2 December 8, 2022 • Public Hearing – 2023 Proposed Budget and Property Tax Levy • 2023 Full-time, Part-time, and Seasonal Wage Schedule • 2023 General Fund Budget and Property Tax Levy • 2023 Fee Schedule • 2023 Water and Sanitary Sewer Budget • 2023 Goal Setting Date • Voting Precincts for 2023 • Council Calendar 2023 December 22, 2022 • Active Corcoran Planning Applications