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HomeMy WebLinkAbout2022-12-22 Council MinutesCITY OF CORCORAN City Council MIFULUs December 22, 2022 — 7:00 pm The Corcoran City Council met on December 22, 2022, in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Nichols, and Councilor Vehrenkamp were present. Councilor Bottema and Councilor Schultz were excused. City Administrator Beise, Planner McKeown, Public Works Director Mattson, and Director of Public Safety Gottschalk were present. 1. Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval ition of item 9c, Trail Haven Bridge Replacement, the addition of 10e, City Administrator Beise noted the add Police Officer Hiring Process, and the addition of 11 b, Resolution Recognizing the Holiday Toy and Food Drive. Council requested City Administrator Beise to announce the new Administrative Services Director. City Administrator Beise noted Kathy Hughes as the new Administrative Services Director and noted Kathy's years of experience in the Sheriff's Office as well as the City of Minneapolis. MOTION: made by Vehrenkamp, seconded by Nichols to approve the agenda as amended. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) 4. Commission Representatives Mayor McKee noted Planning Commissioner Brummond and Parks and Trails Commissioner Anderson were in attendance virtually. 5. Open Forum (Public Comment Opportunity) Mayor McKee invited residents to communicate in -person or telephonically during Open Forum for items not included on the agenda. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. 6. Presentations/Recognitions a. Year in Review City Administrator Beise reviewed City, Council, and staff accomplishments throughout the year for 2022 and noted City events, the Primary and General Elections, the broadband grant, the police 3-year labor agreement, water supply planning, hopeful for federal funding for infrastructure, the Trail Haven Road Bridge Replacement, developments within the City including the NAPA store, Nelson International, Corcoran Farms Business Park, the WH Electric substation, Cook Highland Lakes project, and the St. Therese project. City Administrator Beise thanked the community and Council for their support. 7. Consent Agenda a. 2022-06-09 Draft Council Minutes b. Financial Claims c. Resolution Calling for the Tax Abatement Hearing Adopted by City Council* d. ADU Zoning Ordinance Amendment Council requested item 7d be pulled for further review. 1 MOTION: made by Nichols, seconded by Vehrenkamp, to approve agenda items 7a-c as presented. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) Council discussed additional connection charges for sewer capacity in the MUSA or water line access fees, and park dedication fees for additional dwelling units included as part of the existing platted property and should fees be considered as part of and ADU application. Planner McKeown noted an ADU is supposed to be part of the principal structure and not something that is easily separated out as property is not supposed to be able to be subdivided which is the reason there wouldn't be an additional charge. Planner McKeown added the ADU is not meant to house another family and is typically utilized to house an older child with disabilities, or elderly parents. Council and staff discussed size limit of accessory structures and rear yard setbacks within rural residential zoning districts. Council and staff discussed the future rental ordinance and noted ADU's would be subject to the rental ordinance if rented to anon -family member. IN: made by McKee, seconded by Nichols, to amend Ordinance 2022-472 Standard 10 and correct typo from most to must throughout ordinance. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) TI N: made by Nichols, seconded by Vehrenkamp, to approve agenda items 7d as amended. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) l i usi s ( ublic oen ortniy) Mayor McKee noted Public Hearing Comment Opportunities on item 8a-b and invited residents to communicate in -person or telephonically during the public comment opportunity for Planning Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. a. Park Dedication Ordinance Amendment City Administrator Beise reviewed the Park Dedication Amendment and noted changes to the fee schedule referencing commercial and industrial properties calculated per acre rather than per unit. City Administrator Beise noted review of sale data per county records, and noted the update is based on sales data and reflects a slight increase for most land use categories and a decrease for high -density residential. OTION: made by Nichols, seconded by Vehrenkamp,. to adopt Ordinance 2022-474 Amending the Text of Title IX of the Corcoran City Code Related to Park Dedication (City File 22-065). Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) Staff noted Summary Ordinance 2022-475 would be brought to Council as a consent agenda item on the January 12, 2023, for 4/5 vote approval. b. Concept Plan —Red Barn Pet Retreat Planner McKeown reviewed the concept plan and noted the parcel is located at the northwest corner of Stieg Road and County Road 101. Planner McKeown reviewed the components of the request, the revised plans, and summarized key points where Council feedback is necessary. Planner McKeown noted Red Barn Retreat is an existing business further west of proposed location on Stieg Road. Planner McKeown reviewed this concept plan would be an expansion, a second location for the applicant. Planner McKeown noted the changes to the revised plan and noted there was an access location that has now been removed. Planner McKeown noted the proposed access as well as an additional access point for the Red Barn Pet Retreat off Stieg road, that would conflict with an existing turn lane. Planner McKeown noted applicant has proposed a roll fenced -in areas, which conflicts with the use as a commercial kennel. Planner McKeown noted the fence on this west side appears short of the required 25-foot setback. Planner McKeown reviewed the changes to the east elevation, and noted there was a second wall sign that was removed. Planner McKeown noted the applicant added a second architectural element to break up the mass of the building by having a change in color. Planner McKeown noted sketch for the entire plat for the development if the parcel were to get subdivided into nine lots. Planner McKeown noted the greenhouse potential user to the west, and then vet clinic to the east along County Road 101. Staff comment noted the vet clinic does not have direct access to a street and would not be able to get, direct access to one on one, so a redesign of the lots is important so that the vet has direct access to the internal roadway, so traffic isn't routed through the a parking lot to get into the vet clinic. Planner McKeown noted discussion topics, with the main question of, is Council open to a commercial kennel at this specific location, noting it would require either a comprehensive plan amendment and rezoning to commercial, or a zoning ordinance amendment to allow commercial kennels in the 1-1 industrial district. Planner McKeown reviewed the potential greenhouse user and noted that a greenhouse would be allowed in a commercial district but is not currently allowed in industrial. Planner McKeown reviewed if Council is open to one or both uses, what is Council's preference to see that change made. Planner McKeown requested Council comment on the analysis of the layout of the preliminary plat and proposed parking formula for the commercial kennel, and noted the City doesn't call out commercial kennels in the parking table, with the closest use proposed would be a vet clinic, and noted the amount of parking spaces that would result seemed excessive. Planner McKeown referred to the American Planning Association documents, and if those calculations are administered, the revised application would comply. Daniel Benjamin, 19250 Stieg Road, Applicant, reviewed potential traffic and entrance and exit routes, and the parameters of the concept sketch plan. Council discussed and provided feedback to the applicant regarding the concept sketch plan. Council noted buffering possibilities with commercial rather than industrial zoning on the proposed site. Council and staff discussed project phases, traffic, public safety, landscaping, stormwater, and road access to businesses. 9. Unfinished Business Mayor McKee noted Public Hearing Comment Opportunities on item 9a-c, and invited residents to communicate in -person or telephonically during the public comment opportunity for Unfinished Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. a. 2023 Goal Setting City Administrator Beise reviewed the goal setting cost of $1,900 with some minor printing costs for a facilitator to host the goal setting process. City Administrator Beise noted Tuesday, January 17, as a potential date for the goal setting session. Council discussed the goal setting process, and removing some items from the goal setting, ft OTIO : made by McKee, seconded by Nichols engage Phil Kern for strategic goal setting services for 2023. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) b. 2023 Fee Schedule City Administrator Beise reviewed the proposed 2023 Fee Schedule changes and noted additional verbiage regarding the recreational vehicle permit at $10 per year/$30 every three years. City Administrator Beise noted some changes to the building permits fees to reflect costs appropriately. Council noted water billing issues by residents. City Administrator Beise clarified the change that finance was proposing for base fees is related to SAC units, and it is something that staff recommends changing when you have a commercial use. City Administrator Beise noted there is an equivalent to individual house use, and we have a determination from the Met Council on how much sewer usage residential is going to have. City Administrator Beise noted generally sewer usage is related to water usage, because what's going down the sewer is generally related to water, so changing our base fees to reflect that to make sure we're capturing the right amount to make sure amounts incurred are encapsulated in the base fees for the maintenance or the system was the idea behind it. City Administrator Beise noted it is a policy decision for the for the Council. Council and staff discussed implementing a policy that allows for non-residential water users. MOTION: made by Nichols, seconded by Vehrenkamp, to adopt Ordinance 2022-476 2023 Fee Schedule. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) c. Trail Haven Road Bid Award Public Works Director Mattson reviewed the construction phases and noted the recent authorization to procure the actual concrete culverts separately to fast track the project. Public Works Director Mattson the mail delivery issue, and noted the roads reopened by the end of November. Public Works Director Mattson noted approximately $30,000 of local costs for the project, with the Notice of Award in the amount of $19416010 MOTION: made by Nichols, seconded by Vehrenkamp, to authorize the Notice of Award to Nullah Contracting for the construction of the bridge in the amount of $194 604. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) 10. New Business Mayor IN invited residents to communicate in -person or telephonically during the public comment opportunity for New Business items 10a-d. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment period. a. Cropland Rental — Tax Implication and Discussion City Administrator Beise reviewed the cropland rental and tax implication discussion and noted the County has changed its policy related to payment in lieu of taxes and that has created a different type of tax burden for the renter of the City's current croplands and creating a significant tax burden not envisioned by the City or the applicant. Council and staff discussed options and future cropland rentals. Council provided staff direction to pay the tax burden for cropland rental parcels and cancel year two of the 2-year contract. b. Highway 55 Coalition City Administrator Beise reviewed the Highway 55 Coalition cost of $500 for membership. Council discussed aspects of membership. MOTION: made by Nichols, seconded by Vehrenkamp, to authorize staff to enroll the City in a membership to the Highway 55 Coalition in the amount of $500 for dues as required. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) c. Building Division Job Descriptions MOTION: made by Nichols, seconded by Vehrenkamp, to approve Resolution 2022-147 Amending the Organizational Structure of the Public Works Department. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) d. Call for Work Sessions — Finance Assistance/Partnership Requests and Buffer Yard Transition Ordinance and PUD Standards Council and staff reviewed potential work session topics. Mayor McKee called work sessions for Police Retention and Recruitment on January 12, 2023, at 5:30 pm. e. Police Officer Hiring Process Director of Public Safety Gottschalk reviewed Council discussions from September 8, and noted the Council authorized staff to begin a police officer hiring process for a budgeted 2023 police officer position. Director of Public Works Gottschalk noted a preferred candidate has been selected and staff are seeking a formal authorization from the Council to extend the final job offer or lateral entry subject for approval by the Mayor and the City Administrator. Director of Public Safety Gottschalk also informed Council, staff received notice that one of our current police officers has a conditional offer from another police agency and intends to resign from the Corcoran Police Department. Director of Public Safety Gottschalk requested authorization to reopen the police officer hiring process for a full- time police officer with a continuous review process. MOTION: made by McKee, seconded by Nichols to authorize staff to extend a lateral job entry offer to the preferred candidate and authorize staff to being the hiring process for the full-time police officer. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) 11. Staff Reports a. Active Corcoran Planning Applications; Council received report. b. Holiday Toy and Food Drive Parks and Recreation Supervisor Christensen Buck reviewed the Holiday Toy and Food Drive and noted amounts of toys and food collected during the event. Council thanked staff for their work on the event. MOTION: made by Vehrenkamp, seconded by Nichols, to approve Resolution 2022-149 Recognizing the Holiday Toy and Food Drive Donations. 0 Council requested further discussion. Motion made by Vehrenkamp withdrawn, seconded by Nichols withdrawn. Council noted setting a date for next year and discussing potential budgets at a January 2023 meeting. MOTION: made by Vehrenkamp, seconded by Nichols, to approve Resolution 2022-149 Recognizing the Holiday Toy and Food Drive Donations. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) 12. 2022-23 Council Schedule Council received schedule. 13. Adjournment MOTION: made by McKee, seconded by Nichols to adjourn. Voting Aye: McKee, Nichols, and Vehrenkamp (Motion carried 3:0) Meeting adjourned at 9217 pm on December 22, 2022. Michelle Friedrich —City Clerk 5