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Home My WebLink About2011-01-13 - Council Agenda PacketAgenda Corcoran City Council January 13, 2011 - 7:00 PM 1. Call to Order 1 Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Planning Business 1 Landform -None 7. Engineering 1 Wenck -None 8. Public Hearing 9. Consent Agenda a. Draft Minutes of 12/20/10 Council Meeting* 10. Staff Reports 1 Memos /Commissions a. Rural Residential Speed Limit* b. Development Review Committee (DRC) Report* c. Metropolitan Council Commissioner Selection Process* 11. Unfinished Business a. TIF Project Update* b. 2030 Comp Plan Edit Review 12. New Business a. Resolution 2011 -02, Change in City Clerk Title b. Resolution 2011 -01 Annual Appointments* 1. Carson , Clelland, Schreder 2010 and 2011 Engagement letters 2. Landform 2010 and 2011 Engagement letters 3. Wenck 2010 and 2011 Engagement letters c. Council Member Assignments for City Activities d. Discussion on Yearly Planning Process and Commission Guidance 13. Claims as Presented * a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Closed Meeting a. Discussion regarding PW real estate options 16. Review of Upcoming Council Meeting Agenda 17. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran City Council Meeting Minutes December 20, 2010 - 7:00 PM 9a. The Corcoran City Council met on December 20, 2010, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Gmach, Councilor Hudok, Councilor Milbrandt, and Councilor Thomas. Also present were City Administrator Donahue, Public Works Superintendent Meister, Public Safety Director Gormley, Corporal Hamilton, and Deputy Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm. 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Thomas, seconded by Hudok to approve the agenda as presented. Voting Aye: Guenthner, Hudok, Gmach, Milbrandt, and Thomas. (Motion carried 5:0 4. 5. 8. 9. Open Forum None Presentations None Planning Business None Engineering / Wenck a. TIF Project Update in the staff me Public Hearing None Consent Agenda a. Draft Minutes of 12/09/10 Council MOTION: made by Thomas, seconded by Voting Aye: Guenthner, Hudok, Gmach, Mi 10. Staff Reports/ Memos /Commissions a. Council acknowledged receipt of I 11. Unfinished Business a. 2010 Performance Report was reviewed. b. Approval of 2011 City Budget and Final Tax Levy MOTION: made by Gmach, seconded by Thomas to approve collectible in 2011. Voting Aye: Guenthner, Hudok, Gmach, Milbrandt, and Thomas. Resolution 2010 -53 adopting the final 2010 Tax Levy (Motion carried 5:0). Mayor Guenthner recessed the regular council meeting at 8:50 to convene a closed meeting for the purpose of discussing personnel issues. Mayor Guenthner reconvenedthe regular council meeting at 9:04. No action was taken 12. New Business a. Resolution 2010 -52 Establishing Employee Recognition Program MOTION: made byNUlbrandt, seconded by Gmach to approve Resolution 2010 -52 establishing an Employee Recognition Program, Voting Aye: Guenthner, Hudok, Gmach, Milbrandt, and Thomas. (Motion carried 5:0). b. Waste Management Recycling Contract —1 year contract approved from motion at 12/09/10 council meeting. MOTION: made by Gmach, seconded by Hudok to approve a one year agreement with Waste Management, striking paragraph 7 (CPI reference) of the current agreement. (12/09/10 council meeting) Voting Aye: Guenthner, Hudok, Gmach, Milbrandt, and Thomas. (Motion carried 5:0). 13. Claims as Presented City of Corcoran City Council Meeting Minutes December 20, 2010 - 7:00 PM a. Escrow Claims (Fund #500) MOTION: made by Thomas, seconded by Hudok to approve escrow claims as presented. Voting Aye: Guenthner, Hudok, Gmach, Milbrandt, and Thomas. (Motion carried 5:0). b. Building Inspections Claims MOTION: made by Hudok, seconded by Gmach to approve building inspection claims as presented. Voting Aye: Guenthner, Hudok, Gmach, Milbrandt, and Thomas. (Motion carried 5:0). c. All Other Claims As Presented MOTION: made by Thomas, seconded by Hudok to approve all other claims as presented. Voting Aye: Guenthner, Hudok, Gmach, Milbrandt, and Thomas. (Motion carried 5:0), MOTION: made by Thomas, seconded by Hudok to adjourn the regular meet�i�. ' Voting Aye: Guenthner, Hudok, Gmach, Milbrandt, and Thomas. (Motion car ied 5`0). Meeting adjourned at 9:30 pm The public was invited to join the city council members and city sta#n honoring Council members and Chris Hudok whose terms of office are ending with this meeting. Coffe roil cake wasserved at the conclusiba of the meeting. Costs to cover this event were donated by private sources. F Daniel Donahue, City Administrator Date 106FF Agenda Memo - January13, 2011 To: Mayor and City Council From: Dan Donahue, City Administrator Regarding: Administrator Notes 4) Open Forum. 5) Presentations. None 6) Planning and Zoning. None 7) Engineering. None 8) Public Hearing. None 9) Consent Agenda a) Council Draft Minutes of 12/20/10 10)Staff Reports. a) Rural Residential Speed Limit. See report from PD b) Development Review Committee (DRC) Report c) Metropolitan Council Commissioner Selection Process. The Governor is asking that local government councils advise his office on our recommendations of appointments of commissioners to the Council. Corcoran is in District 1. The current Commissioner is Roger Scherer. District 1 includes the Cities of Corcoran, Champlin, Dayton, Greenfield, Independence, Maple Grove, Loretto, Maple Plain, Medicine Lake, Medina, Plymouth, Rogers, and Hassen. 11)Unfinished Business. a) Tax Increment District (TIF) Issues Update. Our development and financial consultant Paul Donna, his associate Rusty Fiffield, and Bond Consul Andrew Pratt have provided a letter outlining the current TIF District and how to manage that district as the city goes forward with the sewer and water projects. The letter outlines our current authorities regarding the district and expenditures, and what should be done in the future if the city goes forward with its envisioned plans. It appears we are on a solid foundation at this time as to our planning and the spending of existing TIF reserve funds. However, steps need to be taken to change certain points in our TIF Plan in the future. b) 2030 Comprehensive Plan Editing Review. The final edited version of the 2030 Comp Plan will be handed out at the council meeting. Other than an explanation and the answering of initial questions, I do not expect the council to act on any aspect of the Plan at this meeting. This will allow you until the January 27th Council meeting to read and review the document. I will put it back on the January 27th Council meeting for approval or ? 12)New Business Page 1 Agenda Memo - January1 3, 2011 a) Resolution 2011 -02 Change in City Clerk. Ms. Heinecke was appointed to the position of Deputy Clerk/Bookkeeper over a year ago. At that time, the council agreed to reconsider the job responsibilities, title, and pay grade change based on performance over 2010. Ms. Heinecke has more than met all expectations as attested by me, city staff, the public, and our service contractors. The resolution lays out the specifics of the performance achieved. I am recommending that: i) Her title be changed to City Clerk ii) She retains the title of Bookkeeper and that I retain the title of Treasurer of the city. More thought needs to go into this statutory required designation and how it best serves the city, who should hold it, and what are the potential conflicts of the Treasurer position if the principal financial record keeper were to also hold that title iii) She be given authority to transfer (not withdraw) funds between our checking and savings accounts at our bank - Farmers State Bank of Hamel iv) The effective date for the above recommended actions be changed to January 8, 2011 instead of January 3, 2011 to better coincide with our payroll process b) Resolution 2011 -01 Annual Appointments. The annual resolution remains pretty much the same as in 2010. There are engagement letters from the City Attorney, City Engineer, and the City Planner for 2011. All fee schedules remain as in 2010 with no increases. Before passing the resolution, the council will need to consider appointing a Council member to the position of Acting Mayor who would fill in at meetings and other civic duties in the absence of the Mayor c) Council Committee Assignments for Year. At the bottom of this memo is the schedule for the council members to attend the two commission meetings every month. Other assignments are or might be: i) Current or recently concluded assignments are: (1) Gmach and Milbrandt - Greenway Committee (2) Guenthner, Gmach, and Milbrandt - Public Works Facility (3) XX ii) Other existing committees or staff ideas for future committees or meetings that the council might want to consider making an appointment: (1) Fire Dept relationships, mergers, issues (2) Technology and IT -needs and applications (3) Personnel (4) Inter city /school district meetings (5) League of Cities (6) Business community Page 2 Agenda Memo - January13, 2011 d) 2011 Planning Direction and Commission Guidance. The council briefly discussed ideas for 2011 at the December 20, 2010 council meeting. I put this item on the agenda for you to discuss how you would like to proceed. I suggested on the 20th that you make this an agenda item for the January 27th council meeting. Staff would like to give the council on the 271h our ideas for projects, plans, and ideas for the coming year. We would also like to update the council at that time on the current Capital Improvement Plan (CIP) and ideas for the next two years after 2011. The council might also want to discuss how they might want to guide or give direction to the two commissions for 2011. 1 am providing the city ordinances pertaining to the two commissions. Please note that the Parks and Trails Commission is required to give the council a written report by February 28 of each year on the previous year's activities and to give the council advice on recommendation for the ensuing year. The P & T Commission is meeting on January 18th and on their agenda will be these two requirements for discussion. 13)Claims. 14)Unscheduled and Other Items 15)Closed Council Meeting a) Discussion regarding PW real estate options. Mayor Guenthner asked that this real estate matter be put on a closed meeting both for updating the council members and for further discussing the real estate options before the city regarding the location of a future facility. 16)Upcoming Council Meetings Council Calendar Planning Commission Parks & Trails Commission Other 116111 213111 313111 417111 515111 612111 Cossette Gmach Asleson Milbrandt Guenthner Cossette 1118111 2115111 3115111 4119111 5117111 6121111 Gmach Asleson Milbrandt Guenthner Cossette Gmach Jan Feb Mar Apr May Jun Page 3 STAFF REPORT / POLICE DEPARTMENT Agenda Item 10a. Council Meeting: Prepared By: January 13, 2011 Chief Sean Gormley Topic: Action Required: Speed limit for rural residential area Information Only Background — At the October 20th, 2010, City Council meeting, City Attorney Jeff Carson presented Council with a memorandum related to "Speed Limit for Rural Residential District." This topic was brought forward from a resident who lives in a neighborhood just off of Stieg Road. I direct officers to spend time during the morning peak travel times and afternoon peak travel times to monitor both volume and speed. The findings were that only a couple motorist actually traveled greater then the posted speed limit of 45 mph. The traffic volume was light, even during peak hours. One explanation for these findings maybe, that during the monitoring periods, Stieg Road was snow / ice packed. This may have led to the lower speeds which the officers observed. I have met with the resident who brought this issue forward. Public Works provided most recent road count data; Monday thru Wednesday, July 13- 15 for a 48 hour period — Stieg Road west of County Road 101 = 730 and Stieg Road east of County Road 116 = 463. I will have the Speed / Message Trailer deployed in the spring on Stieg Road. This will allow for greater data gathering; speeds and traffic counts for a full week at 24 hrs per day and during more normal road conditions. From that data, we should be better positioned to analyze Stieg Road speed and /or traffic volume - pattern. Conclusion- At this point, I would not recommend creating a rural residential district for the purpose of limiting the speed of traffic. Recommendation- Once the spring data is compiled, report back to City Council on those findings. 1Ob. CITY OF CORCORAN DEVELOPMENT REVIEW COMMITTEE (DRC) AGENDA DATE: January 3, 2011 TO: Development Review Committee (Kendra Lindahl, Kent Torve, Dan Donahue) COPY: Jeff Carson, Jill Smith - Arens, Jeanie Heinecke, Tanya Wagner, Vince Vander Top, Tina Goodroad January 6, 2011 Planning Commission Meeting • McHugh CUP for Accessory Building at 7121 Old Settlers Road (City file 10 -013) Public Hearing January 6, 2011 Joint Planning Commission /City Council Meeting • Ordinance Updates — Commercial /Industrial districts January 13, 2011 City Council Meeting No Planning Business January 18, 2011 Parks Commission Meeting No Planning Business January 27, 2011 City Council Meeting • McHugh CUP for Accessory Building at 7121 Old Settlers Road (City file 10 -013) (INCOMPLETE) Code Enforcement (DAN) • Outside Storage at 20045 CR 10 (26- 119 -23 -11 -0005) • Residential Use in BP District at 6399 CR 19 Applications not currently scheduled /Other Business • Blocks N Rocks Site Plan and CUP for Outside Storage at 20010 75th Ave (26- 119- 23 -14- 0024) (City file 10 -012) (INCOMPLETE) Public Hearing • Corcoran Business Park (Utility Extension /Restart discussions with Medina? DAN ?) • Armbruster Topography and Wetland Waiver (review period expires January 1, 2012) (City file no. 09 -011) (Tabled at 11123109 CC meeting) • Acacia Hills Outlot A (13- 119- 23 -23- 0015) —Was not dedicated to City as required. Now tax forfeit Hennepin County. (DAN to follow up) • Update Development Rights Map I Oc. STATE of MINNESOTA MARK DAYTON GOVERNOR DATE: January 4, 2011 TO: Local Government Officials within the Seven - County Metropolitan Area FROM: Office of Governor Mark Dayton The purpose of this letter is to inform local government officials that Governor Dayton is seeking applicants for seats on the Metropolitan Council and he invites you to participate in the appointment process. The individuals selected will be appointed to four -year terms. However, redistricting will occur in 2013, which will require new and/or re- appointments to the Council. Please encourage citizens who have an interest in the work of the Council to apply and provide us with any recommendations you may have. According to statute, applicants must be a resident of the district for which they are seeking appointment and knowledgeable about urban and metropolitan affairs. A map of the Metropolitan Council districts can be found at: www.metrocouncil.org/about /district maps.htm. Metropolitan Council appointments are governed under the Minnesota Open Appointments process administered by the Secretary of State. Interested individuals should contact the Secretary of State's office for an application at 651.556.0643 or visit the website at www.sos.state.mn.us. The Secretary of State published the notice of vacancies on Monday, November 1, 2010 and applicants have until the end of the day on January 14, 2011 to be considered. After receipt by the Secretary of State, applications will be forwarded to the governor's office. Applications will be reviewed by the Metropolitan Council Nominating Committee and qualified applicants will be invited to appear for an interview with the committee at a public hearing in late January or early February. Following the public meeting, the nominating committee will make its recommendations to the governor, who ultimately makes the appointment to the Council. The governor does have some discretion, however, and is not required to appoint exclusively from the candidates recommended by the nominating committee. I Oc. If you have questions about this appointment process, please contact Judd Schetnan at the Metropolitan Council. He can be reached by email at judd.schetnan(d�metc.state.mn.us or by phone at 651.602.1142. Thank you for your contribution to this important process. 71�, MEMORANDUM NORTHLAND STRATEGIES Special Projects Group To: City of Corcoran From: Rusty Fifield Date: January 3, 2011 Re: Management Guide for TIF District No.1 11 a. The purpose of this memorandum is to provide the City of Corcoran with a guide for the use of Tax Increment Financing District No.1 as a tool for constructing sanitary sewer improvements. This memorandum has been created in collaboration with Andy Pratt at Kennedy & Graven. Background Tax Increment Financing District No. 1 (the "TIF District") was established by the City in 1987 (City Council approval on February 12,1987). The TIF District was established as a redevelopment district. Other key dates for the TIF District are: • Certification - May 6, 1987. • Receipt of first tax increment -1988. The TIF Plan authorizes collection of tax increment through the statutory maximum of 2013 (25 years after the receipt of the first tax increment). The City's annual report to the State indicates that the required decertification date is February 12, 2013. The decertification date should be changed to December 31, 2013 in the 2010 annual report. TIF District No.1 is located in Municipal Development District No. 1. The boundaries of the Development District are important. Revenues collected in the TIF District can be spent on eligible activities within the Development District. The map on page 2 shows the boundaries of the Development District and the TIF District. Timing of the establishment of TIF District No.1 is important to its future use. The district is commonly referred to as a "pre- 1990" TIF district. This status means that the TIF District is not subject to some key limitations that apply to more recent TIF districts. Important capabilities of pre - 1990 TIF districts include: • The ability to spend tax increments on eligible activities outside of the TIF District and within the Development District without limitation on amount. The ability to obligate the use of tax increments after five years of the date of district certification. The ability to spend tax increments on activities that are not directly connected with the correction of conditions that caused the initial creation of the redevelopment district. Northland Securities, Inc. 45 South 7th Street Suite 2000, Minneapolis, MN 55402 Toll Free 1- 200 - 851 -2920 Main 612 - 851 -5900 www.northlandsecurities.com Member FINRA and SIPC /i= ��sii�► E�Y��r�!�1q a�'_� i' I�� I � ~, ' / I' �ri►ffffff� N�': � i % ►i'R��i�ii;d` iII6 irii.'z. '%� ly!iiL�I/ V�'WAAf /IWJ50 yi1, — n! W ;� �:I� %�r.�� :,`..; is r-a. o if 1A 1c ( .IAN 2011 ww.1� ASS 1= Rum Cf" Cwrr t E :a....Z c� w �aM Figure 1 Guide Management for TIF District 1 January 3, 2011 Page 3 TIF Management Considerations Several factors related to the use of TIF District No.1 require additional discussion. Eligible Activities The TIF Plan authorizes the use of tax increments to pay for trunk sanitary sewer improvements. The 2003 Modifications added the following language to Article H, Section C(3) of the TIF Plan: "The existing downtown area is served by on -site wastewater treatment systems. These include drain fields, mounds, and holding tanks. These systems will need to be upgraded for future improvements and redevelopment. The Comprehensive Plan contemplates using a centralized collection system and conveying the wastewater to the MCES Elm Creek Interceptor in Maple Grove." This Plan text and the related budgeted expenditures show that the City has been planning to use tax increment financing to pay for sanitary sewer improvements. As currently envisioned, the improvements create the capacity to serve property in the TIF District, but will not physically extend utilities into the TIF District. Currently, three alternative routes for trunk sanitary sewer are being evaluated. All of these alternatives are eligible for TIF funding provided that the improvements clearly and reasonably provide the capacity for serving properties in the TIF District. System planning should determine future actions, if any, to make improvements within the TIF District. It would be advisable to amend the TIF Plan to include a description that matches the actual sanitary sewer improvements to be undertaken and how the improvements achieve the objectives of the TIF Plan. Budget The TIF Plan must include a budget that authorizes the expenditure of funds for the proposed improvements. The City cannot spend more on the improvements than is authorized by the budget without another modification, which would be subject to notice and public hearing procedures. The table on page 4 contains the budget from the TIF Plan. The budget contains approximately $20,000,000 in total expenditures, including $3,218,000 for sanitary sewer and water supply improvements. The budget also lists $250,000 for planning/administrative expense and $145,000 for legal/bonding expense. The existing TIF Plan allows the City to spend monies in the TIF Fund for: • Engineering services for the planning and design of the improvements. • Acquisition of easements for the route of the improvements within Corcoran. In this instance, the TIF Plan could be amended by a short statement describing the property within Development District No.1 that the City intends to acquire, either by parcel numbers, or other appropriate means. • Legal, fiscal and other administrative expenses related to this project and the management of the TIF District. 1 Guide Management for TIF District 1 January 3, 2011 Page 4 The budget (both expenditures and revenues) should be modified when the design process produces accurate estimates of project costs. The budget should also be restated in categories used in annual reporting required by State Law. These adjustments can be finalized by a simple resolution, assuming that the overall budgetary figures do not change. Development District Tax increments can be spent outside of the TIF District, but within the Development District. This requirement has implications for the improvement project: • The portion of the project from the Corcoran municipal boundary to the existing metropolitan trunk line (in Maple Grove) cannot be paid with tax increments. • Two of the route alternatives may be partially outside of the Development District. On the eastern side of the Development District, the boundary is the half - section line of Section 25. The maps prepared by Wenck appear to show the alignment south of this line as the improvement follow the right -of -way of County Road 10. APPENM F Estimated Budget Curet Budget Other Phases Mod 3 Addd:orul Budget3 Lad Aa*xsbm >;2Q000 Blighted Pagel $1x.000 Recreational Land $75.000 Modficatim Na 3 $4,720,000 Reloca bwwDenrai bon $10,000 Pak Develop em $75.000 Pubic knprorene is $=am - Street Loring $40.000 - Utilities $10.000 - 1x1150 Reeigrment $40.000 - Saratery Sewer and Wad Supply $3.21E,000 - Slorm Water $162,000 - Canty Road tnprvverrerMs Local Rued knprovernmts $31ht30,000 $S:Y sw - - Other County Road $5,351,000 LegaUBmdng $20.000 $25,000 $100,000 PLarrwglAdrrwnistratrm $25.000 mom $200,000 Rec eaoanal Cen wr $500,000 C-brIgericy $30.000 530.000 Capitalmed Interest' $lm,mo $15QaOD $200,000 Total $435.00x' SBFix,000° s1R,373,500 The budget (both expenditures and revenues) should be modified when the design process produces accurate estimates of project costs. The budget should also be restated in categories used in annual reporting required by State Law. These adjustments can be finalized by a simple resolution, assuming that the overall budgetary figures do not change. Development District Tax increments can be spent outside of the TIF District, but within the Development District. This requirement has implications for the improvement project: • The portion of the project from the Corcoran municipal boundary to the existing metropolitan trunk line (in Maple Grove) cannot be paid with tax increments. • Two of the route alternatives may be partially outside of the Development District. On the eastern side of the Development District, the boundary is the half - section line of Section 25. The maps prepared by Wenck appear to show the alignment south of this line as the improvement follow the right -of -way of County Road 10. Guide Management for TIF District 1 January 3, 2011 Page s This situation can be corrected by (1) changing the alignment of the improvements to stay within the north half of Section 25, (2) extending the southern boundary of the Development District to the south, or (3) using another source of payment (i.e. non -TIF) to pay for this portion of the improvements. Overall Finance Plan In addition to the legal requirements for the use of TIF, planning for these improvements needs to look broadly at financial issues. Key financial planning issues include: 1. How much tax increment funding capacity is available at the end of 2010? How much revenue is projected for 2011, 2012 and 2013? 2. What is the total cost of the preferred project? 3. How can the City pay for costs of the preferred project that are not eligible for TIF (i.e. — outside of the Development District) or exceed estimated TIF funding capacity? 4. If costs of the preferred project exceed TIF funding capacity, what reductions are needed to reduce costs to fit within this capacity? Do these reductions have other implications on the use of TIF? 5. Can the project be financed without debt? If not, what are the options and financial implications? 6. Will the City levy any special assessments on property benefitted by the improvements? If so, how will the assessments be allocated and how does the use of assessments influence the process? 7. How will the City pay for future expansion of the system? Next Steps No immediate action is needed to use monies in TIF District No.1 to prepare for the construction of trunk sanitary sewer improvements. From our perspective, the next steps in the process are: 1. Work with the City and its consultants to establish the scope of the preferred improvement project. 2. Work with the City and its consultants to create a finance plan for the preferred project. 3. Prepare modifications to the TIF Plan and undertake the process to adopt the modifications. 4. Undertake other actions needed to implement the finance plan. City of Corcoran County of Hennepin State of Minnesota January 13, 2011 RESOLUTION NO. 2011 -02 12a. Motion By: Seconded By: A RESOLUTION AUTHORIZING CITY CLERK/BOOKKEEPER WHEREAS, the Corcoran City Council appointed Jeanie Heinecke to the position of Deputy City Clerk/Bookkeeper on December 28, 2009. WHEREAS, Jeanie Heinecke since December 28, 2009 has: • Received excellent performance ratings by her supervisor, co- workers, volunteers to the city, and elected officials for all of the duties as outlined in Resolution 2009 -53 and the Job Description for her position • Performed and demonstrated the required job skills at an above average rate in carrying out the City Clerk duty requirements as specified in Minnesota State Law and recommended by the Minnesota League of Cities; and in meeting the professional requirements of maintaining the city financial records as attested to by the City's Auditor ABDO, EICK & MEYERS, LLP and Financial Advisor Joseph Rigdon of KDV • Fulfilled the first year of a three year program leading to Certification as a Minnesota City Clerk by the Minnesota Municipal Clerks and Finance Officers Assoc. (MCFOA) WHEREAS, the City Administrator affirms that Jeanie Heinecke has admirably fulfilled the role, duties, and expectations of the Deputy City Clerk/Bookkeeper position as identified in Resolution 2009 -53 WHEREAS, the City Administrator recommends: • Effective January 8, 2011 moving her position to Grade 9 at the two year step level from Grade 7 five year step level • Effective January 8, 2011 changing Ms. Heinecke job title to City Clerk/Bookkeeper • Effective January 8, 2011, that Resolution 2009 -18 designating the City Administrator with the additional titles and responsibilities of City Clerk and of Treasurer for the City of Corcoran be amended to the City Administrator just retaining the additional title of Treasurer BE IT RESOLVED, the City Council authorizes the amendments to the position currently held by Ms. Heinecke as recommended by the city Administrator VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 13th day of January 2011. Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota ATTEST: Daniel J. Donahue, City Administrator RESOLUTION NO. 2011 -02 Page 2 of 2 January 13, 2011 Ken Guenthner, Mayor City Seal 12a. City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2011-01 Motion By: Seconded By: RESOLUTION RELATING TO THE ORGANIZATION AND ANNUAL APPOINTMENTS FOR THE CITY OF CORCORAN FOR 2011 January 13, 2010 12b. WHEREAS, the City of Corcoran (City) is required to designate the official newspaper, official depositories and signatories, make annual appointments to various commissions within the organization of the City, as well as other defined organizational items as defined by State Statute and City Codes. NOW THEREFORE, BE IT RESOLVED that the City hereby makes the following appointments for the year 2011. 1. Official Newspaper Crow River News, 33 2 "d Street N.E., PO Box 280, Osseo, MN 55369 2. Acting Mayor The Acting Mayor shall be — TO BE DETERMINED BY COUNCIL 3. Planning Consultant Landform, 105 S. Fifth Avenue, # 513 Minneapolis, MN 55401 4. Building Inspector —Ongoing Contract ending 12/31/11 MnSpect, 235 First St W., Waconia, MN 55387 -1302 5. Engineer Wenck Associates, Inc., 1800 Pioneer Creek Center, Maple Plain MN 55359 6. Attorney — Civil and Criminal Jeff Carson - Carson, Clelland & Schreder, 6300 Shingle Creek Parkway, Suite 305, Minneapolis, MN 55430 -2190 7. Attorney — Human Resources Ratwik, Roszak & Maloney, P.A. — 730 Second Avenue S, Minneapolis MN 55402 8. Auditor ABDO, ABDO, EICK & MEYERS, LLP, 7241 Ohms Lane, Suite 200, Minneapolis, MN 55439 9. Assistant Weed Inspector City Administrator and the Public Works Department 10. Insurance Agent Anderson Insurance Agency, 312 Central Avenue S.E., #488, Minneapolis, MN 55414 -1064 11. Animal Control Officer Monticello Animal Facility, 203 Chelsea Road, Monticello, MN 55362. Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2011-01 12. Official Depositories Farmers State Bank of Hamel BankWest 21St Century Bank (Formerly State Bank of Loretto) Northland Securities Smith Barney Citigroup Piper Jaffray FTN Financial 13. Official Signatory The following individuals are hereby authorized as official signatories for the City: a. Mayor/Ken Guenthner b. Acting Mayor/XXXX c. City Administrator/Daniel Donahue January 13, 2010 12b. 14. Authorized for funds transfer and inquire at Farmers State Bank of Hamel The following individuals arc hereby authorized for funds transfer and inquiry for the City checking and savings accounts at Farmers State Bank of Hamel: a. City Administrator/Daniel Donahue b. City Clerk/Bookkeeper Jeanie Heinecke ATTEST: VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared passed on this 13th day of January 2011 Daniel Donahue, City Administrator Page 2 of 2 Kenneth Guenthner, Mayor City Seal 12b. 1. i ENGAGEMENT LETTER The Law Firm of Carson, Clelland & Schreder agrees to represent the City of Corcoran for civil legal services and for municipal prosecution services in 2010. Civil services include meeting attendance, staff consultation and the production of work relating to ordinances, zoning, special assessments, development contracts and other contractual matters. Representation for EDA matters is also anticipated. In addition to the before mentioned subjects, any other services as needed and directed by the City Council will be gladly performed. Charges for the civil work will be $137.50 per hours. The criminal prosecution services included the prosecution of petty misdemeanors, misdemeanors and gross misdemeanors as they occur; review and preparation of criminal complaints and consultation and advice with officers and police administration. The prosecution services include vehicle forfeitures. The prosecution services are billed at $95.00 per hour for attorney and $35.00 per hour for legal assistant. The firm will also provide human resources and labor consultation and representation if desired by the City. These services will be billed at the civil rate. t APPROVED BY CITY OF CORCORAN By: Its Mayor By: Its Clerk Sincerely, 7e Carson on ehalf of Carson, Clelland & Schreder Dan Donahue City Administrator City of Corcoran 8200 County Road 116 Corcoran, NN1N 553 -0 Re: Engagement Letter Dear Dan: Enclosed is the Engagement Letter for legal services for 2011. Once the letter has been approved and signed by the City, please forward a copy to my attention at your convenience. Thank you. Very truly yours, CARSON, CLELLAND & SCHREDER !y. Jeffrey A. Carson JAC: jmw Enc. GARSON, 12b 1. GLELLAND Se SGH$.EDEFA ATTORNEYS AT LAW PROFESSIONAL LIMITED LIABILITY PARTNERSHIP JEFFREY A. CARSON 6300 SHINGLE CREEK PARKWAY, SUITE 305 TELEPHONE WILLIAM G. CLELLAND (763) 561 -2800 ELLEN M. SCHREDER MINNEAPOLIS, MINNESOTA 55430-2190 FAX DAVID K. ROSS (763) 561 -1943 DAWN E. SPELTZ December 13, 2010 JOHN J. THAMES Dan Donahue City Administrator City of Corcoran 8200 County Road 116 Corcoran, NN1N 553 -0 Re: Engagement Letter Dear Dan: Enclosed is the Engagement Letter for legal services for 2011. Once the letter has been approved and signed by the City, please forward a copy to my attention at your convenience. Thank you. Very truly yours, CARSON, CLELLAND & SCHREDER !y. Jeffrey A. Carson JAC: jmw Enc. ENGAGEMENT LETTER The Law Firm of Carson, Clelland & Schreder agrees to represent the City of Corcoran for civil legal services and for municipal prosecution services in 2011. Civil services include meeting attendance, staff consultation and the production of work relating to ordinances, zoning, special assessments, development contracts and other contractual matters. Representation for EDA matters is also anticipated. In addition to the before mentioned subjects, any other services as needed and directed by the City Council will be gladly performed. Charges for the civil work will be $137.50 per hours. The criminal prosecution services included the prosecution of petty misdemeanors, misdemeanors and gross misdemeanors as they occur; review and preparation of criminal complaints and consultation and advice with officers and police administration. The prosecution services include vehicle forfeitures. The prosecution services are billed at $95.00 per hour for attorney and $35.00 per hour for legal assistant. The firm will also provide human resources and labor consultation and representation if desired by the City. These services will be billed at the civil rate. Sincerely, Je€ r A. Carson di'Sehalf of Carson, Clelland & Schreder APPROVED BY CITY OF CORCORAN By: Its Mayor By: Its Clerk L A N D From Site to Finish 800c Butler Square 100 North Sixth Street December 23, 2009 Minneapolis, MN 55403 Dan Donahue City Administrator -City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: 2010 Rate Schedule Dear Mr. Donahue, 12b 2. F O R M • Tel: 612 - 252 -9070 Fax: 612- 252 -9077 Web: landform.net Thank you for utilizing our firm to provide planning services for the City. We appreciate the opportunity to work with you and your staff and look forward to continuing to work with you in 2010. Landform has a full time staff of professionals, all of whom are committed to providing services that are truly tailored to the communities we serve and helping our clients plan great places to live, work and play. I have attached our municipal rate schedule for 2010. This rate schedule allows us to be competitive with other firms while allowing us to provide a comprehensive range of services through retention of our most talented employees. We recognize that we all have budget constraints and we have maintained our existing rates again this year with no increase for 2010. These rates will become effective on January 1, 2010 for hourly work performed by Landform on behalf of the City in 2010. We look forward to working with the City of Corcoran in 2010 and the opportunity to continue to provide professional planning services to assist your staff. Landform.is an interdisciplinary site design firm with a studio - based, client- centered practice. Our professional staff includes landscape architects, planners, urban designers, civil engineers and land surveyors. We offer you a SensiblyGreen approach to your site design and development challenges from Site to Finish. Our SensiblyGreen initiative is a program of energy and excitement centered on the values of resource management and environmentally sensitive design within the context of economic viability. Our sensible gpproach provides economical solutions, and cost - saving opportunities for a positive bottom line and return on investment. We save clients dollars today and in long -term operation and maintenance. If you have any questions or comments, please do not hesitate to call me at 612.638.0225. Sincerely, Landform 2'1. Ke ra Linh CP I Principal Planner. I 3 , Landlorm", SensibWlrepn- and Site to Finish- we service marls or Lane orm Erginsxirg company. ! � + 2010 Rate Schedule Professional Services Hourly Rates Principal $130.00 Associate $120.00 Water Resources Specialist $106.00 Project Designer $106.00 Senior Designer $106.00 Designer 111 $76.00 Designer II $71.00 Designer 1 $60.00 Principal Planner $115.00 Project Planner $106.00 Senior Planner $106.00 Planner 111 $78.00 Planner Il $73.00 Planner 1 $69.00 Survey Department Manager $121.00 Survey Project Manager $115.00 Crew Coordinator $100.00 Survey Technician III $90.00 Survey Technician II $75.0.0 Survey Technician 1 $65.00 Crew Chief $90.00 Instrument Person $55.00 GPS Equipment $35.00 Construction Observation III $106.00 Construction Observation II $82.00 Construction Observation 1 $71.00 Department Manager $75.00 Senior Administrative Assistant $65.00 Administrative Assistant $50.00 1. Attendance at regularly scheduled Planning Commission and City Council meetings will be billed at a flat rate of $100.00 per meeting. 2. Internal reimbursable expenses are priced as follows: Mileage Plotting on Bond Plotting on Vellum Plotting on Mylar Plotting in Color Color Printing Scanning CD /DVD Mr. Dan Donahue December 23, 2009 0.55 per mile 0.25 per square foot 1.10 per square foot 2.50 per square foot 7.00 per square foot 1.00 for 8.5x11 2.00 for 8.5x14,11x17 1.50 per'scan 10.00 per cd/dvd 12b 2. s - s L A N D F O R M From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 December 21, 2010 Dan Donahue City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: 2011 Rate Schedule Dear Mr. Donahue, • Tel: 612- 252 -9070 Fax: 612- 252 -9077 www.landform.net Thank you for utilizing our firm to provide planning services for the City. We appreciate the opportunity to work with you and your staff and look forward to continuing to work with you in 2011. Landform has a full time staff of professionals, all of whom are committed to providing services that are truly tailored to the communities we serve and helping our clients plan great places to live, work and play. I have attached our municipal rate schedule for 2011. This rate schedule allows us to be competitive with other firms while allowing us to provide a.comprehensive range of services through retention of our most talented employees. We recognize that we all have budget constraints and we have maintained our existing rates again this year with no increase for 2011. These rates will become effective on January 1, 2011 for hourly work performed by Landform on behalf of the City in 2011. We look forward to working with the City of Corcoran in 2011 and the opportunity to continue to provide professional planning services to assist your staff. Landform is an interdisciplinary site design firm with a studio - based, client- centered practice. Our professional staff includes landscape architects, planners, urban designers, civil engineers and land surveyors, We offer you a Sensibly Greenm approach to your development challenges from Site to Finishsm. Our SensiblyGreen "' initiative is a program of energy and excitement centered on the values of resource management and environmentally sensitive design within the context of economic viability. Our sensible approach provides economical solutions and cost- saving opportunities for a positive bottom line and return on investment. We save clients dollars today and in long -term operation and maintenance. If you have any questions or comments, please do not hesitate to call me at 612.638.0225. Sincerely,, Landform Kendra Lindahl, AICP Principal Planner Landlonn , Sensibly, .:, '" and Site to Fmish°1 are servieo marks of Lard wn Pr feesionai Services, l LC. • fir. Principal $130.00 Principal Planner $115.00 Associate $120.00 Project Planner $106.00 Senior Planner $106.00 Planner Ill $78.00 Planner // $73.00 Planner 1 $69.00 Water Resources Specialist $106.00 Project Designer $106.00 Senior Designer $106.00. 2011 Rate. Schedule Professional Services Hourly Rates Principal $130.00 Principal Planner $115.00 Associate $120.00 Project Planner $106.00 Senior Planner $106.00 Planner Ill $78.00 Planner // $73.00 Planner 1 $69.00 Water Resources Specialist $106.00 Project Designer $106.00 Senior Designer $106.00. Designer III $76.00 Designer II $71.00 Designer l $60.00 Survey Department Manager $121.00 Survey Project Manager $115.00 Crew Coordinator $100.00 Survey Technician III $90.00 Survey Technician II $75.00 Survey Technician 1 $65.00 Crew Chief $90.00 Instrument Person $55.00 GPS Equipment $35.00 Construction Observation 111 $106.00 Construction Observation II $82.00 Construction Observation 1 $71.00 Department Manager $75.00 Senior Administrative Assistant $65.00 Administrative Assistant $50.00 f 1. Attendance at regularly scheduled Planning Commission and City Council meetings will be billed at a flat rate of $100.00 per meeting. 2. Internal reimbursable expenses are priced as follows: Mileage 0.50 per mile Plotting on Bond 0.25 per square foot Plotting on Vellum 1.10 per square foot Plotting on Mylar 2.50 per square foot Plotting in Color 7.00 per square foot Color Printing 1.00 for 8.5 x 11 2.00 for 8.5x14,11x17 Scanning 1.50 per scan CD /DVD 10.00 per cd /dvd 3. External reimbursable expenses shall be billed at cost plus 15 %. Dan Donahue December 21, 2010 2 Wenck April 15, 2009 Mayor Ken Guenthner City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: Letter of Engagement for City Engineering Services Dear Mayor and Council: 12b 3. Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (783) 4794200 Fax (783) 479 -4242 E -mail: wenckmpQ"nck.com On behalf of Wenck Associates I have prepared this Letter of Engagement to provide City Engineering Services. En ing, eering Services and Compensation Wenck shall furnish professional engineering services as directed by the City of Corcoran as described in the proposal dated March 2, 2009. Wenck understands the compensation to be made on an hourly basis as detailed in pages 33 to 37 (attached). It can be noted that our proposal stated the hourly rates will be held through 2010 and reviewed for the 2011 budget. Independent Contractor In rendering services hereunder, Wenck shall be an Independent Contractor and no employer /employee relationship shall arise out of or result from rendering such services. However, during projects and day to day City Engineer tasks we understand that we are acting as City's agent in implementing projects and interacting with residents. Insurance Automobile Liability Insurance shall be in the sum of not less than $1,000,000 for Combined Single Limit for Bodily Injury and Property Damage. General Liability Insurance shall be in the sum of not less than $1,000,000 Combined Single Limit for Bodily Injury and Property damage. A signed Certificate of Insurance shall be furnished. Representatives Kenton Torve, P.E. will be the Wenck representative and the Mayor will be Corcoran's representative for the purposes of this Agreement. Termination This Agreement shall be effective from April 23, 2009, and can be terminated by either party by giving thirty days notice. We appreciate the opportunity to serve the Council, staff, and residents of Corcoran. WENCK ASSOCIATES, INC. ,i.t,� T.,....�� Kent Torve, P.E., LEED A.P. Principal City of Corcoran Ken Guenthner Mayor Copy of Fee Schedule Section of Proposal c:\Dom c WW ScWa .\rorKC0063Vdy Do—\C«— Enpgo-W LetW doe Fee Schedule Core Team Rates Wenck will provide the City of Corcoran all of our services at an hourly rate unless lump sum or percentage based work orders are executed. We have included several options for review. A breakdown of assigned staff, hourly rates and fees is provided below. i Inspector/Field Engineer Dan Salzer (E.I.T.) Project/Construction Heather Libby (P.E.) Manager Principal/City Engineer I Kent Torve (LEED AP, P.E.) Meetings —Flat Fee $100 /hr. $114 /hr. • Kent will attend Council Meetings as requested by the Council or City administrator. We will attend for a flat fee of one hour per Council meeting regardless of meeting duration. • Kent is available for the current meeting nights, or other nights if Council moves the meeting as has been discussed. We can be flexible in this role. • As noted above, Wenck has committed Kent, and as a company our philosophy does not believe in presenting senior people during the hiring process, then replacing with junior staff. This approach is utilized by some firms; however as an example of Wenck's approach, our founder Norm Wenck has attended his client's monthly meeting in Annandale since 1977. • Workshops prior to Council, or separate night will also be the one hour flat fee. 7his allows Council to direct attendance without concern of unknown costs. • Typically no fee will be incurred by the City for Planning Commission meetings as time will be allocated to the application being reviewed or project being discussed. Transition —No Charge • We will not charge for transition time from your current engineer. Based on similar transitions in Delano and Greenfield we anticipate 40 hours will be more than adequate for your current level of activities. • We would agree to assume responsibility for all projects from your current engineer if directed by Council. Rates Will Be Held Throuah 2010 • Due to economic uncertainty and projected recession through 2010, Wenck is proposing the rates will be held for 2010, and reviewed for the 2011 budget. 33 -d/-AWencl< Fee Schedule, cont. Office Hours and Weekly Staff Meeting No additional fee will be incurred by the Cityfor office hours. Our work at City Hall will be allocated to the activity being conducted. (See the next page for further detail). No additional charge for weekly stafj'meeting; we assume meetings will be conducted during our office hours, and the time will be allotted to the project of discussion, or not charged. If engineering activity remains low, the Administrator can eliminate the Engineer's attendance. No Miscellaneous Charges • No mist. charges minimize impacts to the general engineering budget, • No mark -up of subconsultant fees • No charges for faxes, phone calls or phone conferences. Our experience shows this increases communication and willingness for Council and staff interaction, • Postage is only charged on distributing bid documents, and this is recouped by City through plan set charge to the Contractors. • Multiple Wenck staff drive through Corcoran every day, • No expenses charged for mileage, • No travel time charges, • No vehicle or personal expenses, Permit Costs /Fees The City of Corcoran may periodically issue right -of -way, utility, and grading permits to utility companies, contractors, and individual residents. Our location and approach to these inspections will reduce the costs for citizens and private businesses. Right -of -way, utility permits and small grading permits approved administratively can be completed for a fee of $350 (3 hours). This fee covers one plan review, one site /resident visit, and one engineer's memorandum for the file. If a second inspection is needed, cost is about $50, our proximity makes this a reality. In summary we can cover these smaller, but necessary, efforts for around $400. Large grading permits requiring review by the Council will be completed after the escrow is in place. We will also work closely with Public Works to utilize their expertise to guide us on any potential issues with sites, and their availability can limit consultant charges. 34 --trAWPiI(. k Fee Schedule, cont. Other Rate /Fee Options #1 Retainer Option Some cities authorize consultants to perform general activities based on a monthly retainer amount. We are open to discussing this approach if desired, and based on experience in similar cities can project about $1,000 per month of baseline engineering costs for April through December ($9,000). Our other cities utilize the hourly rate approach which gives the most control on deliverables for the City, allows Wenck to understand engineering expectations, and the cost is adjusted based on the level of activity in the City. General activities, project memo's and updates, and again the Wenck approach of "day to day engineering" will be performed for significantly less than the City's current engineering budget of $40,000. Wenck supports this statement by our recent years in Greenfield, where Council concern with general fund and budgets shows that we perform on -call engineering, staff support and meetings on an hourly basis for less than $10,000 annually. #2 Development Rate Schedule Option Some cities establish separate /split municipal and developer rate schedules for consultant engineering services. We have not proposed a split schedule but would discuss the possibility if desired by the City Council. We have previously utilized this model in Delano to reduce rates for the City, but with minimal development this approach will be less common moving forward. #3 Fee as a Percentage of Construction Option Some consultants base project fees as a percentage of construction costs or a "fee curve ". Drawbacks to the city include potential incentives for consultants to enhance designs to increase construction costs and thus fees, and increasing construction costs /fees due to rising oil and material costs. Recently though, the contrary has been realized with the downturn in construction costs. Because of unknowns and risks to the city and consultant, we have seen less use of the fee curve in project contracts. We recommend using the "fee as a percentage of construction cost" as a method for estimating fees and then establishing a fixed fee or not to exceed cost. We will be open and flexible in discussing all fee /rate options, even on an individual project. Office Hours Base Office Hours Based on our knowledge of Corcoran, activity at this time, and our experience, we would recommend a `/z day per week on average for office hours. This would provide a weekly time for a regular staff meeting and meetings with applicants. The amount of office hours could be increased depending on the demand. We would not charge for office hours as time would be allocated to any activity being conducted. Our staff would also utilize laptop computers and the city hall Wi -Fi connection to connect to the Wenck network. If the economy remains stagnant and day to day engineering 35 iWenck Fee Schedule, Cont. activity is low, Kent or other engineers can work on other activities while still maintaining office hours at City Hall. This commitment is to promote interaction and resemble a staff position. Future Office Hours If we have underestimated the need for immediate office hours, or engineering and city hall activity increases and the demand for engineering support increases, we will increase the number of hours and /or staff. If desk space becomes an issue, we would be open to discussing use of the office space adjacent to the community center. If multiple engineers occupy the space, a mutually agreeable occupancy agreement could be discussed. This discussion will probably not occur in the immediate future as the economy recovers; however, it is an example of Wenck's commitment to being on site. Other Staff Support We understand that you are not requesting assistance with temporary staffing. We do, however, propose creative options for consideration that provide budget flexibility and improve efficiency. Susan Nelson will serve the Corcoran engineering team administratively in Maple Plain. Susan and her family live in Corcoran near St. Johns Church. It may be beneficial to Wenck and Corcoran to share her administrative work hours. This could greatly improve communication and prevent the need for an additional City administrative employee. We understand the details of this arrangement would be discussed as the needs arise. Wenck provides staff to other private and public clients to cover for workload variations, illness, and vacations. We have an Emergency Response team, which responds 24/7 to railroad and other hazardous situations. This staff has a wide range of operational skill, equipment, and safety capability including confined space- trained personnel for hazardous situations. General Rates Our key personnel will provide the vast majority of work; however, other staff is utilized. We take pride in our overall rate competiveness. 2009/2010 Engineering Rate Schedule Personnel Hourly Rate (S) Registered Engineer/Project Manager 85.00 — 145.00 Senior Scientist 110.00 — 140.00 Senior Technician/Surveyor 70.00 — 115.00 Senior Designer /CADD Technician 70.00 — 115.00 Inspector — Technician 50.00 — 95.00 Clerical 35.00 — 65.00 36 ..- %eAWend< Fee Schedule, Cont. Invoice Efficiency and Customization Invoices are mailed by the 3 d day of the month for work completed the previous month. For example, invoices will be issued on April 3`d for work completed in March. Wenck's expediency in billing allows the City to stay current with developers' escrows and even small permit applicants. Invoices can be delivered via mail, electronically, or in person depending on the preference of City staff. We also maintain the ability to send weekly hour /cost updates for charges to be allocated to escrow accounts. This can be important to assure adequate balances in escrow accounts. The following pages show examples of Wenck invoices, and we will be further updating our software in May. Our billing staff will meet at City Hall with Corcoran staff at no cost to arrive at an invoice format acceptable to the City. We have found that coding accounts according to developments or projects streamlines the City process. The example bill shows an account in the left column; this is not Wenck's but our clients tracking number. 37 ..,e&wenck 4laAWencl< January 6, 2011 Dear Mayor and Council: 12b 3. Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax(763)479 -4242 Email: wenckmp @wenck.com On behalf of Wenck Associates, we thank you for the opportunity to serve as the City Engineer and look forward to continuing in that role in 2011. We have worked diligently over the past two years and have improved daily service to the City while reducing costs. Also, Wenck records show 152 hours of unbilled time towards the City of Corcoran, as we do not charge travel time, Council time past one hour, some City Hall staff hours, resident questions, and other miscellaneous items. Wenck believes this effort increases customer service to Corcoran residents, yet the City "doesn't get a bill every time the engineer shows up." An additional item where Wenck shows professional management is "watching the general fund budget" by tracking general engineering costs with the Administrator and updating the Council. We understand that nobody likes overages, but when an unforeseen project comes up, a budget correction course is necessary for the Council. This year we were fortunate to obtain additional future revenue for the City by performing an analysis that will allow the City to obtain more than $30,000 per year in additional State Aid maintenance funds. Looking forward, 2011 will be a significant year. Work relating to a Public Works Facility and the TIF -based infrastructure will need to take significant strides. We look forward to being a part of these projects in addition to meeting the daily engineering requirements associated with development and the maintenance of public infrastructure. Wenck serves as an Independent Contractor to the City and primary compensation is made on an hourly basis. Our hourly rates were set in 2009 and were not increased in 2010. We respectfully request that these rates be held constant for 2011; however, as the City considers the 2012 budget, we would appreciate discussions regarding a modest rate increase addressing our costs and for the performance reasons listed above. We look forward to working with the Council, staff, and residents of Corcoran this coming year. Sincerely, WENCK ASSOCIATES, Inc. Vincent T. Vander Top, P.E. Principal Kent Torve, P.E., LEED AP Principal 12d. CHAPTER 34: PLANNING COMMISSION 34.10 ESTABLISHMENT OF COMMISSION. The planning commission for the City shall be hereby established. The commission shall be the City planning agency. 34.11 COMPOSITION. The planning commission shall consist of six (6) regular members, two (2) alternate members, and one (1) City Council representative. The City Council representative shall not be a voting member of the Planning Commission. A. All regular and alternate members shall be appointed by the City Council and may be removed by a three -fifths vote of the Council. B. Regular Members - Of the planning commissioners first appointed, two shall be appointed for a one year term, two shall be appointed for a two year term, and two shall be appointed for a three year term. Their successors shall be appointed for terms of three years, Appointees shall hold their offices until their successors shall be appointed and qualified. The City Council shall approve the necessary appointments to the Commission no later than March 31 of each year. Every appointed member shall before entering upon the discharge of his or her duties take an oath that he or she shall faithfully discharge the duties of his or her office. All members shall serve without compensation. C. Alternate Members — Shall be annually appointed. All members shall serve without compensation. D. The City Council may appoint a non - resident to any of the city commissions so long as there is no more than one (1) non - resident on a commission at any time and provided that the individual's non - residence status is determined to be temporary. E. A quorum shall consist of any combination of four (4) regular and /or alternate members. The City Council representative shall not count towards a quorum of members. Title III: 34 -1 34.12 ORGANIZATION; MEETINGS. A. The commission shall elect a chairperson from among its appointed members for a term of one year; and the commission may create and fill such other offices as it may determine. B. The commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, and findings, which record shall-be a public record. Expenditures of the commission shall be within amounts appropriated for the purpose by the City Council. The commission shall submit to the City Council a monthly report of its work during the preceding month. 34.13 POWERS AND DUTIES OF THE COMMISSION. The planning commission shall be the planning agency and shall have the powers and duties given such agencies generally by Minnesota Statutes § 462.351 - 462.364. It shall also exercise the duties conferred upon it by this Section. 34.14 ZONING ORDINANCES; PUBLIC HEARINGS. No zoning ordinances or amendments thereto shall be adopted by the Council until a public hearing has been held thereon by the planning commission upon notice as provided in Minnesota Statutes § 462.357, Subdivision 3. 34.15 PLATS; APPROVAL. Any plat of land submitted to the Council for approval shall be referred to the planning commission for review and recommendation. 34.16 BOARD OF APPEALS AND ADJUSTMENTS. The planning commission shall serve as the Board of Appeals and Adjustments for the City. The decisions of the Board on matters within its jurisdiction shall be advisory to the Council. Following the hearing, the Board shall make its order deciding the matter and shall serve a copy of such order upon the appellant or petitioner by mail. The Board shall at the same time submit a copy of its decision to the Council, which shall have final authority to approve, reject, or modify the decision of the Board. (Ord. 195, passed 05- 13 -04, Ord.217, passed 04- 14 -05) Title III: 34 -2 l CHAPTER 36: PARKS AND TRAILS COiMSSION 36.10 ESTABLISHMENT OF THE COMMISSION. The Parks and Trails Commission for the City shall be hereby established. 36.11 COMPOSITION. The Parks and Trails Commission shall consist of nine (9) regular members, and three (3) alternate members that shall be appointed in the manner set forth in this subsection. In addition, one (1) City Council member shall act as a liaison to the Commission. The liaison shall attend meetings of the Parks and Trails Commission and act as a mode of communication between the Parks and Trails Commission and the City Council. The Liaison shall have no vote on the Commission. A. All members shall be appointed by the City Council and may be removed by a three - fifths vote of the Council. B. Regular Members — Members of the Commission are appointed by the City Council for staggered three -year terms. Of the Parks and Trails commissioners first appointed, three shall be appointed for a one year term, three shall be appointed for a two year term, and three shall be appointed for a three year term. Successors shall be appointed for terms of three years, Appointees shall hold their offices until their successors are appointed and qualified. The City Council shall approve the necessary appointments to the Commission no later than March 31 of each year. Before entering upon the discharge of his or her duties, every appointed member shall take an oath that he or she shall faithfully discharge the duties of his or her office. All members shall serve without compensation. C. Alternate Members — Shall be annually appointed. All members shall serve without compensation. D. The city council may appoint a non - resident to any of the city commissions so long as there is no more than one (1) non - resident on a commission at any time and provided that the individual's non - residence status is determined to be temporary. E. A quorum shall consist of any combination of five (5) regular and,/or alternate members. The City Council liaison shall not count towards a quorum of the members. Title III: 36 -1 } 36.12 ORGANIZATION; MEETINGS. A. The commission shall elect a chairperson from among its appointed members, for a term of one year; and the commission may create and fill such other offices as it may determine. B. All regular members of the Commission, including the Chairperson, may vote on any questions before the Commission, except that no member of the Commission shall partake in any discussion on or vote upon any question in which he or she is directly or indirectly interested. C. The commission shall adopt rules for the transaction of business, with the approval of the Council, and shall keep a record of its resolutions, transactions, and findings, which record shall be a public record. Expenditures of the commission shall be within amounts appropriated for the purpose by the City Council. D. The Commission shall determine the date and time of meetings and shall set such public hearings as are necessary and desirable, or required by law, or this Code. 36.13 POWERS AND DUTIES OF THE COMMISSION. The Parks and Trails Commission shall have the powers and duties allowed under the City Charter and State law, including: A. To hold meetings of its members, to consider such matters pertaining to parks and trails in the City as shall be referred to the Commission by the Council, or as the members of the Commission themselves deem proper. B. To prepare a cRmprehensive plan for future development of the City parks and trails system, to be submitted to the City Council for implementation, and to maintain said plan, and recommend amendments of the plan to the City Council, as may become necessary or desirable. C. To act in an advisory capacity to the Council on all matters pertaining to a parks and trails system in the City. All pertinent contracts of purchase, sale, employment, use and management shall be made by the City through the City Council upon advice thereof from the Parks and Trails Commission. 36.14 REPORTS. The Commission shall make an annual written r__ report to the City Council, not later than the last day of Februa of each calendar year, containing the Commission's recommendations for the ensuing year, and also a summary of activities in the prior year. (Ord. No. 195, passed 05- 13 -04, Ord. 219, passed 04- 14 -05) Title 111: 36 -2 CLAIMS LISTING CHECK RANGE: 18208-18260 Agenda Item: 13a. Paid to HENNEPIN CTY HENNEPIN CTY SUN NEWSPAPER Total Agenda Item: 13b. Paid To NONE Agenda Item 13 a -c. Council Meeting Date: 1/13/2011 Prepared By: jheinecke FUND #500 Escrow Claims Amount Project name 48.00 MOTTET 10 -002 48.00 HALL 09 -004 34.44 MCHUGH 10 -013 130.44 Total Fund #500 (See attached Check Detail Register) Building Inspection Claims Amount Total Building Inspections Claims (See attached Check Detail Register) Agenda Item: 13c. All Other Claims (See attached Check Detail Register) Total of Auto Deductions TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements Date Paid to Amount 12/16/10 NET PAY 28,356.33 12.117110 PAYROLL TAXES 9,875.10 12/17/10 PAYCHEX FEE 168.33 12/20/10 PFRA 7,552.68 12120/10 CITISTREET- DEFERRED COMP 1,995.00 12/20/10 CITISTREET- HEALTH SAVINGS 828.65 12/20/10 US BANK -HSA 1,277.74 12/29/10 NET PAY 33,325.70 12/30/10 PAYROLL TAXES 11,677.12 12,30/10 PAYCHEX FEE 183.08 01,0311 PERA 8,022.53 01/03/11 CITISTREET- DEFERRED COMP 1,985.00 01!03111 CITISTREET - HEALTH SAVINGS 2,258.34 US BANK -HSA Total 107,505.60 H:1City Hail InformatioMCouncil InformationlCouncil lnformationlCouncil Claims12011 Claims.xis $ 130.44 $ 53,596.96 107,505.60 $ 161,233.00 CITY OF CORCORAN 01/06/11 10:04 AM Page 1 *Check Detail Register© January 2011 Paid Chk# 018210 1113/2011 ASSURANT EMPLOYEE BENEFITS Check Amt Invoice Comment 10100 Farmers State Bank Insurance Premium E 100 - 42102 -131 Employer Paid Health $8.90 Paid Chk# 018208 1/13/2011 ACME TOOLS E 100- 41300 -131 Employer Paid Health $24.10 Insurance Premium G 100 -20200 Accounts Payable $763.08 560016 SUPPLIES G 100 -20200 Accounts Payable $240.46 561931 SUPPLIES G 100 -20200 Accounts Payable $235.13 5.6.9646 SUPPLIES Total ACME TOOLS _ $1,238.67 Total BANYON DATA SYSTEMS $422.16 Paid Chk# 018209 1/13/2011 ASPEN EQUIPMENT�� Paid Chk #''0'18212 ` 1/13/2011 BONESTROO G 416 -20200 Accounts Payable $4,786.93 10078101 PLOW ATTACHMENT 2011 GMC Total ASPEN EQUIPMENT $4,786.93 Total BONESTROO $2,558.75 Paid Chk# 018210 1113/2011 ASSURANT EMPLOYEE BENEFITS E 100- 42100 -131 Employer Paid Health $121.62 Insurance Premium E 100 - 42102 -131 Employer Paid Health $8.90 Insurance Premium E 100- 41300 -131 Employer Paid Health $24.10 Insurance Premium E 100 - 41400 -131 Employer Paid Health $26.01 Insurance Premium E 100 - 43100 -131 Employer Paid Health $73.27 Insurance Premium Total ASSURANT EMPLOYEE BENEFITS $253.90 Accounts Payable Paid Chk# — 018211 1113'2011 BANYON DATA SYSTEMS ^� G 100 -20200 Accounts Payable $422.16 146082 UB CERTIFICATION MODULE Total BANYON DATA SYSTEMS $422.16 Paid Chk #''0'18212 ` 1/13/2011 BONESTROO G 100 -20200 Accounts Payable $2,041.25 184774 ZONING ORDINANCE G 100 -20200 Accounts Payable $517.50 184775 ZONING ORDINANCE Total BONESTROO $2,558.75 $35.20 Paid Chk# 018213 1/13/2011 CARSON, CLELLAND & SCHREDER G 100 -20200 Accounts Payable $504.17 010311 HR -LEGAL SRV G 100 -20200 Accounts Payable $1,473.00 010311 LEGAL SRV G 100 -20200 Accounts Payable $366.66 010311 CIVIL -LEGAL G 205 -20200 Accounts Payable _$847,1_0 010311 LEGAL SRV Total CARSON, CLELLAND & SCHREDER $3,190.93 Paid Chk# 018214 1/13/2011 CASH G 100 -20200 Accounts Payable $35.20 123010 POSTAGE Total CASH $35.20 Paid'Chk# 018215 1 /13 /2011'_CDW GOVERNMENT G 100 -20200 Accounts Payable $169.31 9808662 PRINTER PAPER Total CDW GOVERNMENT $161.31 Paid Chk# 018216 1/13/2011 CENTURY LINK G 100 -20200 Accounts Payable $79.20 122110 LAND LINE G 100 -20200 Accounts Payable $59.61 122110 LAND LINE G 100 -20200 Accounts Payable $238.60 122110 LAND LINE G 100 -20200 Accounts Payable $12.76 122110 LONG DISTANCE CITY OF CORCORAN 01/06/11 10:04 AM Page 2 *Check Detail Register@ January 2011 Check Amt Invoice Comment G 100 -20200 Accounts Payable _$125.12_ 12_2110 LAND LINE Total CENTURY LINK $515.29 Paid Chk# 018217 1/13/2011 CINTAS -470 G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100.20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100.20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable Total CINTAS - 470 $21.75 470566328 $32.77 470566329 $76.60 470566330 $81.34 470566331 $21.75 470569908 $32.77 470569909 $19.57 470569910 $81.34 470569911 $21.75 470573450 $32.77 470573451 $63.61 470573452 $81.34 470573453 $21.75 470576978 $32.77 470576979 $19.37 470576980 $81.34 470576981 $722.59 Paid Chk# 018218 1/13/2011 COORDINATED BUSINESS SYSTEMS PD Rugs City Hall Scraper Mat PW Towels PW Uniforms PD RUGS City Hall Scraper Mat PW Towels PW Uniforms PD Rugs City Hall Scraper Mat PW Towels PW Uniforms PD RUGS City Hail Scraper Mat PW Towels PW Uniforms G 100 -20200 Accounts Payable $13.04 ARIN035013 SUPPLIES G 100 -20200 Accounts Payable _$1_00.57_CNIN061521 Copier #2050 Total COORDINATED BUSINESS SYSTEMS $113.61 Paid Chk# 018219 1/13/2011 DUSTCOATWG INC. G 100 -20200 Accounts Payable _$1,257.92 13251 APEX DEICER Total DUSTCOATING INC. $1,257.92 Paid Chk# 018220 1113!2011 ERKENS WATEF2� G 100 -20200 Accounts Payable $23.00 54797 OFFICE WATER G 100 -20200 Accounts Payable $17.25 56224 OFFICE WATER G 100 -20200 Accounts Payable $23.00 62358 OFFICE WATER Total ERKENS WATER $63.25 Ch$2211/132011 GENERAL OFFICE PRODUCTS CO Paid k 09 G 100 -20200 Accounts Payable $152.58 336225 RECOVER OFFICE CHAIR Total GENERAL OFFICE PRODUCTS CO $152.58 _ k--#,- - -..,, ..,_2.,.,.m,.- ,m.,...... w Paid Chk# 018222 1/13/2011 GORMLEY, SEAN G 100 -20200 Accounts Payable $118.56 1210 FSA REIMBURSEMENT G 100 -20200 Accounts Payable $119.99 1210 GORTEX PANTS G 100 -20200 Accounts Payable _$59.98 1210 UNDER ARMOR Total GORMLEY, SEAN $298.53 Paid Chk# 018223 1/13/2011 GRAINGER G 100 -20200 Accounts Payable $32.60 83922862 IGNITOR CITY OF CORCORAN 01/06/11 10:04 AM Page 3 *Check Detail Register@ January 2011 Check Amt Invoice Comment Total GRAINGER $32.60 HEINECKE, J.E........ Paid Chk# 018224 1/13/2011 AN1E G 100 -20200 Accounts Payable $62.91 12.10 SUPPLIES Total HEINECKE, JEANIE $62.91 Paid Chk# 018225 1/13/2011 HENN CTY HUMAN SERVICES DEPT P E 100 - 41941 -210 Operating Supplies (GENERAL) $164.00 158379 CIVIC CENTER FOOD LICENSE .otal HENN CTY HUMAN SERVICES DEPT P $164.00 Paid Chk# 018226 1/13/2011 HENNEPIN CO TAXPAYER SERVICES` G 500 -20200 Accounts Payable $48.00 113010 RESOLUTON RECORDING G 500 -20200 Accounts Payable $48.00 113010 RESOLUTION RECORDING Total HENNEPIN CO TAXPAYER SERVICES $96.00 Paid Chk# 018227 1/13/2011 HENNEPIN CO TREASURER G 100 -20200 Accounts Payable $405.54_ 121010 TRUTH IN TAXATION NOTICE Total HENNEPIN CO TREASURER $405.54 Paid Chk# 018228 1/13/2011 � HENNEPIN COUNTY G 100 -20200 Accounts Payable $340_.01_ 122710 GEN ELECT BALLOTS /MEMORY CARDS Total HENNEPIN COUNTY $340.01 PaidCh1 018229 1/13/2011 m »HUNTER, JOSH G 100 -20200 Accounts Payable $576.90 1210 DAYCARE REIMB Total HUNTER, JOSH $576.90 Paid Chk# 018230 1/13/2011 ITL PATCH COMPANY G 100 -20200 Accounts Payable $8.02 30062 Uniform Emblems Total ITL PATCH COMPANY $8.02 Paid Ct O 018231 1/13/2011 JOTS COMPUTER SERVICES G 100 -20200 Accounts Payable $382.40 2360 ANNUAL TREND WCRO ANTI VIRUS Total JOTS COMPUTER SERVICES $382.40 Paid Chk# Oi8232 1/13/2011 KDV LTD G 100 -20200 Accounts Payable $288.00 119989 FINANCIAL CONSULTING Total KDV LTD $288.00 Paid Chk# 018233 1/13/2011 LANG EQUIPMENT G 100 -20200 Accounts Payable $1,282.50 72_780 BOBCAT LOADER Total LANO EQUIPMENT $1,282.50 ^ ^� Paid Chk# 018234 1/13/2011 LEAGUE OF MINNESOTA CITIES E 100- 41100 -210 Operating Supplies (GENERAL) $285.00 146732 ASLESON NEWLY ELECTED OFFICIAL CONF Total LEAGUE OF MINNESOTA CITIES $285.00 Paid Chk# 018235 1/13/2011 LITTLE FALLS MACHINE G 100 -20200 Accounts Payable $157.46 102616 SUPPLIES CITY OF CORCO"N 01/06/11 10:04 AM Page 4 *Check Detail Register© January 2011 Check Amt Invoice Comment Total LITTLE FALLS MACHINE $157.46 Paid Chk# 018236 1/13/2011 LUBRICATION TECHNOLOGIES INC G 100 -20200 Accounts Payable $1,255.06 1856573 BULK OIL Total LUBRICATION TECHNOLOGIES INC $1,255.06 Paid Chk# 018237 1/13/2011 MARTIN MARIETTA AGGREGATES G 100 -20200 Accounts Payable $1,05_9.99 90.56497 1/2 W CHIP Total MARTIN MARIETTA AGGREGATES $1,059.99 Paid Chk# 018238 1/13/2011 MENARDS G 100 -20200 Accounts Payable $61_8.00. 68979 GARAGE DOOR PARTS Total MENARDS 4$618.00 Paid Cl�k# 018239 1/13/2011 MILLER CHEVROLET G 100 -20200 Accounts Payable $3.00 94363A ADD TO INV 94363 G 100 -20200 Accounts Payable $280.71 94488 FLUID Total MILLER CHEVROLET $283.71v� Paid Chk# 018240 1/13/2011 MN CHIEFS OF POLICE/ETI MGMT G 100 -20200 Accounts Payable $375.00 ETI- GORMLEYETI MGMT - GORMLEY G 100 -20200 Accounts Payable $435.00 ETI- HAMILTO ETI MGMT - HAMILTON Total MN CHIEFS OF POLICE /ETI MGMT $810.00 Paid Chk #'018241 1/13/2011 MN POLICE RESERVE OFFICERS E 100 -42100 -209 Police Reserves Total MN POLICE RESERVE OFFICERS Paid Chk# 018242 1/13/2011 MORTON SALT G 100 -20200 Accounts Payable Total MORTON SALT Paid Chk# c018243 1/13/2011 NAPA AUTO PART: $220.00 MEMBERSHIP 2011 DUES $220.00 $5,58_2.6_5 560668 ROAD SALT $5,582.65 - i - CORCORAN G 100 -20200 Accounts Payable $17.72 771721 WIPER BLADES G 100 -20200 Accounts Payable $152.48 7.7.3117 BATTERY Total NAPA AUTO PARTS - CORCORAN $170.20 Paid Chk# 018244 1113/2011 NARDINI FIRE EQUIPMENT G 100 -20200 Accounts Payable $112.73 S437335 CIVIC CENTER FIRE INSPECTION Total NARDINI FIRE EQUIPMENT $112.73 Paid Chk# 018245 1/13/2011 NEXTEL COMMUNICATIONS G 100 -20200 Accounts Payable $287.14 317169127094 CELL SERVICE G 100 -20200 Accounts Payable $240.88 391283315109 CELL SERVICE Total NEXTEL COMMUNICATIONS $528.02 Paid Chk# 018246 9/13/2011 NORTHERN TOOL & EQUIPMENT G 100 -20200 Accounts Payable $128.23 193065629 SUPPLIES Total NORTHERN TOOL & EQUIPMENT $128.23 CITY OF CORCORAN 01106/11 10:04 AM Page 5 *Check Detail Register© January 2011 Check Amt Invoice Comment Paid Chk# 018247 1!1312011 OFFICE DEPOT G 100 -20200 Accounts Payable $26.72 543658339001 CONCIL NAME PLATES Total OFFICE DEPOT $26.72 �.- „_ _- .._._._ _-- ,_.,..— M.................. -- _ Paid Chk# 018248 � 1/13/2011 RANDY MAYER, LTQ G 100 -20200 Accounts Payable $224._4_4 95401 CAR WASH X 35 Total RANDY MAYER, LTD $224.44 Paid Chk# 018249 1/13/2011 RANDY'S SANITATION .�.,,m...._�.,�..._,..�.. _ G 100 -20200 Accounts Payable $119.99 11013 -012 REFUSE G 100 -20200 Accounts Payable $164.23 11039 -012 REFUSE G 100 -20200 Accounts Payable $214.64 128035112 REFUSE Total RANDY'S SANITATION $498.86 Paid Chk# y018250 1113/2011 RATWIK, ROSZAK & MALONEY, P.A. G 100 -20200 Accounts Payable $4,741.89 12.0110 NOV 2010 Total RATWIK, ROSZAK & MALONEY, P.A. $4,741.89 Paid Chk# 018251 1/13/2011 ROLF ERICKSON ENTERPRISES INC G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable Total ROLF ERICKSON ENTERPRISES INC Paid Chk# 018252 1/13/2011 SAFARILAND LLC G 100 -20200 Accounts Payable Total SAFARILAND LLC Paid Chk# 018253 1/13/2011 SPRINT $4,107.00 122810 DEC 2010 _$17.31 122810 DEC 2010 $4,124.31 $_148.76 110103003 INK PADS $148.76 G 100 -20200 Accounts Payable $312.00 121810 AIR CARDS Total SPRINT $312.00 __.._._. ....._ Paid Chk# 018254 1/13/2011 STRETCHER'S POLICE EQUIPMEN...._.... _T G 100 -20200 Accounts Payable G 416 -20200 Accounts Payable G 205 -20200 Accounts Payable G 416 -20200 Accounts Payable G 308 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 416 -20200 Accounts Payable G 308 -20200 Accounts Payable G 100 -20200 Accounts Payable Total STREICHER'S POLICE EQUIPMENT $15.00 HOCHSTETLE LOW LIGHT FIREARMS - HOCHSTETLER $684.00 1794695 SQUAD SET UP MOBILE CAMERA INSTALL $1,026.00 1794695 MOBILE CAMERA INSTALL $427.50 1794698 RIFLE PROJECT INSTALL MOUNTS $855.00 1794700 HARDWARE INSTALL $154.93 1794702 MISC ITEMS FOR SQUADS $54.99 1794962 HOCHSTETLER $229.96 1795698 BURNS $59.99 1796640 RINTAMAKI $230.40 1797740 HAMILTON $179.48 1798034 RIFLE PROJECT INSTALL MOUNTS $203.05 1799608 MDC REPL PROJECT CHIEFS SQUAD $273.14 1800131 HOCHSTETLER $4,393.44 Paid Chk# 018255 1/i 3/2011 SUN PRESS & NEWSPAPERS G 100 -20200 Accounts Payable $24.60 1293882 COMMISSION APPLICATION i CITY OF CORCORAN 01/06/11 10:04 AM Page 6 *Check Detail Register@ January 2011 Check Amt Invoice Comment G 500 -20200 Accounts Payable $34.44 1295207 PUBLIC HEARING Total SUN PRESS & NEWSPAPERS $59.04 Paid Chk# 018256 1/13/2011 TEAMSTER LOCAL 320 G 100 -21707 Union Dues $343.44_ 0111 JAN 2011 DUE /LDF Total TEAMSTER LOCAL 320 $343.44 Paid Chk# 018257 1/13/2011 WAGNER, TANYA E 100- 41941 -201 Postage /Shipping $11.80 010411 CERTIFIED PACKAGE Total WAGNER, TANYA $11.80 Paid Chk# 018258 1/13/2011 WRIGHT HENNEPIN ELECTRIC G 100 -20200 Accounts Payable $24.98 122010 SCHOOL PROPERTY G 100 -20200 Accounts Payable $19,69 122010 Co Rd 10 & St Thomas: 7500 G 100 -20200 Accounts Payable $19.69 122010 Co Rd 10 & Treptaus: 7400 G 100 -20200 Accounts Payable $19.69 122010 Co Rd 10 & 50: 7700 G 100 -20200 Accounts Payable $19.69 122010 Co Rd 10 & Stanchion: 7600 G 100 -20200 Accounts Payable $8.92 122010 SIREN MAPLE HILL G 100 -20200 Accounts Payable $11.98 122010 75TH AVE & HWY 116 G 100 -20200 Accounts Payable $11.98 122010 Co Rd 10 & Maple Hill: 7300 G 100 -20200 Accounts Payable $63.94 122010 BALL PARK G 100 -20200 Accounts Payable $335.99 122010 PUBLIC WORKS G 100 -20200 Accounts Payable $44.70 122010 CTY RD 10 /CTY RD 116 SIGNAL G 100 -20200 Accounts Payable $10.14 122010 8200 COUNTY RD 116 G 100 -20200 Accounts Payable $922.66 122010 8200 COUNTY RD 116 G 100 -20200 Accounts Payable $8.82 122010 CIVIL DEFENSE SIREN Total WRIGHT HENNEPIN ELECTRIC $1,522.87 Paid Chk# 018259 1!13/2011 YOCUM OIL COMPANY INC G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable Total YOCUM OIL COMPANY INC Paid Chk# 018260 1/13/2011 ZEP SALES & SERVICE G 100 -20200 Accounts Payable Total ZEP SALES & SERVICE 10100 Farmers State Bank $422.34 413317 SQUAD FUEL $644,47 413318 DIESEL FUEL $314,89 414617 SQUAD FUEL $1,384.14 414618 DIESEL FUEL $1,608.31 415257 GASOLINE $603.20 415790 DIESEL FUEL $846.68 416723 SQUAD FUEL $694.57 4.1_6724 DIESEL FUEL $6,518.60 $179.98 57401781 SUPPLIES $179.98 $53,727.70 CITY OF CORCORAN 01/06/11 10:04 AM Page 7 Check Detail Register© January 2011 Check Amt Invoice Comment Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $44,588.20 205 DWI FORFEITURE FUND $9,873.10 308 POLICE CAPITAL FUND $1,058.05 416 CAPITAL- EQUIPMENT CERTS $6,077.91 500 ESCROW HOLDING FUND $130.44 $53,727.70 City of Corcoran Consultant Summary 1/13/2011 Name Invoice Date Check # Amount Due BONESTROO 12/20/10 18212 2,558.75 CARSON, CLELLAND, SCHREDER 01/03/11 18213 3,190.93 KDV, LTD 12/30/10 18232 288.00 RATWIK, ROSZAK & MALONEY 12/01/10 18250 4,741.89 ROLF ERICKSON ENTERPRISES 12/28/10 18251 4,124.31 Total 14,903.88 HACity Hall Information\Council lnformation\Council lnformation\Council Claims12011 Claims.xls December 20, 2010 2335 Highway 36 W St. Paul, AN 55113 Incoming '2..22.:10 03 :33 Bonestroo Mr. Dan Donahue City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 -2113 Re: Services rendered through December 4, 2010 Dear Dan: Please find enclosed our invoices dated December 20, 2010, for the projects listed below. These invoices are due within 30 days. Project Name Invoice No. Amount 000504- 09147 -0 CGO Grant Zoning Ordinance 184774 2,041.25 000504- 10148 -0 DNR Grant Zoning Ordinance 184775 517.50 Total Amount Due: $2,558.75 Thank you for allowing us to provide our services to your community. Please remit all invoice payments to our lockbox at Bonestroo, P.O. Box 1521, Dept. #1156, Minneapolis, MN 55480- 1521. If you have questions regarding these invoices, please contact me at (651) 967 -4537. Sincerely, BON ESTR00 -y r l: Tina Goods , {road Project Manager Enclosures 2335 Highway 36 W St. Paul, MN 55113 Tel 651 - 636-4600 Fax 651.636 -1311 December 20, 2010 Invoice No: 184774 www.bonestroo,com Invoice Amt: $2,041.25 * Bonestroo City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Professional Services from November 7, 2010 to December 4, 2010 Project 000504 - 09147 -0 Corcoran CGO Grant Zoning Ordinance Meetings Prepare for and attend CGO meeting on December 2, 2010. Hours Rate Amount Project Manager 10.75 115.00 1,236.25 Total Labor 10.75 1,236.25 Total this Phase $1,236.25 Priority 3 Prepare CGO letter and ordinance revisions. Hours Rate Amount Project Manager 7.00 115.00 805.00 Total Labor 7.00 805.00 Total this Phase $805.00 Total this Invoice $2,041.25 Billings to Date Current Prior Total Hourly 2,041.25 16,398.50 18,439.75 Totals 2,041.25 16,398.50 18,439.75 Project 00050409147 -0 Corcoran CGO Grant Zoning Ordinance Invoice 184774 All Invoices are due and payable within 30 days. Interest will be charged at an annual rate of 18% on all amounts not paid within 30 days. Please remit all Invoice payments to our lockbox: Bonestroo PO Box 1521, Dept #1156 Minneapolis, MN 55480 -1521 All other correspondence should continue to be sent to your local Bonestroo office. Page 2 December 20, 2010 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Invoice No: 184775 Invoice Amt: $517.50 Professional Services from November 7, 2010 to December 4, 2010 Project 000504 - 10148 -0 Corcoran DNR Grant Zoning Ordinance Group 1 Review ordinance. Project Manager Total Labor Group 2 Update comp plan and review Mayor's edits. Hours Rate Amount .75 115.00 86.25 .75 86.25 Total this Phase Hours Rate Amount Project Manager 3.75 115.00 431.25 Total Labor 3.75 431.25 Total this Phase Total this Invoice Billings to Date Current Prior Total Hourly 517.50 17,612.50 18,130.00 Expenses 0.00 613.51 613.51 Totals 517.50 18,226.01 18,743.51 233514ighway 36 W St. Paul, MN 55113 Tel 651 -636 -4600 Fax 651 - 636 -1311 wwwbonestroo.mm .# Bonestroo $86.25 $431.25 $517.50 Project 000504- 10148 -0 Corcoran DNR Grant Zoning Ordinance Invoice 184775 All invoices are due and payable within 30 days. Interest will be charged at an annual rate of 18% on all amounts not paid within 30 days. Please remit all invoice payments to our lockbox: Bonestroo PO Box 1521, Dept. #1156 Minneapolis, MN 55480 -1521 All other correspondence should continue to be sent to your focal Bonestroo office. Page 2 CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763)- 561 -2800 January 03, 2011 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount ..Civil 11/29/2010 Review information from Dan Donahue regarding Wagner property 68.75 12/6/2010 Review Minn. Stat. 415.11 and email from Dan and respond 45.83 12/15/2010 Review information from Kendra regarding Ag Building /Permits 6$.75 12/21/2010 Review questions from Kendra regarding building permits /zoning code and Ag buildings and 183.33 draft memorandum to Kendra SUBTOTAL: [ 366.66) 12/16/2010 Review Arbitration Appeal and conference with Margaret Skelton 137.50 12/17/2010 Further review of motion documents from Margaret Skelton 91.67 12/20/2010 Review emails from Margaret Skelton and prepare response to Margaret; review Data 137,50 Practices request from Union and review Petitioner's Memorandum of Law 12/21/2010 Review billings and redact; forward to Dan Donahue pursuant to Data Practice request; 137.50 review counter - proposal from Margaret Skelton SUBTOTAL: [ 504.17] Criminal 11/29/2010 Correspondence with witnesses; note files; review files in preparation for 11/30/10 calendar; 23.75 jury trial preparation; review motion docs and instructions to legal assistant; review discovery 11/30/2010 Attend Arraignment, Pretrial, Sentencing and in custody calendar 31,67 Attend Brookdale blocking project meeting 47.50 12/1/2010 Attend Arraignment, Pretrial, In Custody and Payable calendar 23.75 12/212010 Review police reports 31.67 Telephone conference with defense attorney and review police reports; telephone 47.50 conference with victims CITY OF CORCORAN Page 2 Amount 12/7/2010 Correspondence with defense attorneys and victims; correspondence to defendants; review 31.67 case histories; preparation disposition letter, review files, documents preparation, instructions to legal assistant; jury trial preparation, review files, select witnesses, memorandums to the files and instructions to legal assistant 12/8/2010 Preparation for and attendance at Arraignments, Pretrials; follow up from Tuesday's 95.00 calendar and preparation of disposition letter 12/13/2010 Preparation for 12/14/10 Arraignment and Pretrial calendar 15.83 12/14/2010 Attend Arraignments and Pretrial hearings and Rasmussen hearings 31.67 12/15/2010 Review case history and resolutions; preparation of correspondence to victims, witnesses 15.83 and note files; preparation of disposition letter 12/21/2010 Preparation for and attendance at Arraignments and Pretrials 47.50 12/22/2010 Follow up from 12/21/10 calendar; preparation of disposition letter, review files, 31.67 memorandums to the files and instructions to legal assistant 12/23/2010 Preparation of criminal complaints; preparation of cases for trial, court and jury; contact and 533.75 notice to witnesses for trial testimony for monthly period SUBTOTAL: [ 1,008.76] Vehicle Forfeiture: 12/1/2010 Review and respond to email correspondence from lien holders 47.50 Review and respond to voice mails with lien holders regarding forfeiture cases 31.67 12/2/2010 Review case status of forfeiture cases 55.42 11 /2010 Preparation of Forfeiture Affidavits and preparation of email correspondence 150.42 /2010 Prep*ation of Forfeiture Affidavit and Release Agreements with lien holders 285.00 12/8/2010 Revisions to and finalization of forfeiture documents 190.00 12/21/2010 Preparation of email correspondence to lien holders 55.42 12/23/2010 Preparation of correspondence to lien holders in forfeiture matters 31.67 SUBTOTAL: [ 847.10] For professional services rendered $2,726.69 Client Expense Charges Criminal Expenses: Westlaw charges for October 330.65 Monthly network support fee 12.00 Westlaw charges for November 109.59 monthly network support fee for November 12.00 SUBTOTAL: [ 464.24] Total Client Expense Charges $464.24 Total amount of this bill $3,190.93 Previous balance $4,032.76 CITY OF CORCORAN 1/3/2011 Payment - thank you Total payments and adjustments Balance due Page 3 Amount ($4,032.76) ($4,032.76) $3,190.93 I hereby declare under the penalties of perjury that the foregoinq statement for legal services is just and correct and that no part thereof has been paid. - C� Je A. Carson, City Attorney L4M &1terr advice. 09tex 3 ou peed it." Cerrifivi Public Accounranl., IYcu!!h .idartagen+eru Pawoli Se"Ices Businesx Valuations Terbrtologv Sevices City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Twin Cities 3800 American Boulevard W Suite 1000 Bloomington, Minnesota 55431 Phone* 952.563.6800 Fax: 952.563.6801 St. Cloud 220 Park Avenue S. P.O. Box 1361 St. Cloud. Minnesota 56302 Phone: 320251.7010 Fax: 320.251.1784 Invoice No. 119989 Date 1213012010 Client No. PLEASE RETURN THIS STUB WITH REMITTANCE TO THE ST. CLOUD OFFICE Consulting Services 11129/10 to 12/03/10 (see attached detail) KDV 10760 www.kdv.com 877.912.7696 Technology Help Desk: 866.400.6426 New Charges $ 288.00 Prior. Balance 0.00 Total Balance Due $ 288.00 0-30 31- 60 61-90 91 -120 Over 120 Balance 288.00 0.00 0.00 0.00 0.00 288.00 FOR YOUR CONVENIENCE Now accepting Master Card, Visa, American Express, Discover and your Bank Check Card. Call us to process. 1 % monthly finance charge added to balances over 60 days. Expert advice, When you need it."' CerriTed Public Accountants Health Naaagement Prnroll Senaces Business Valuations Technology se7mcev Twin Cities St. Cloud www.kdvcom 3800 American Boutevard W. 220 Park Avenue S. Suite 10!x1 P.O. Box 1304 877.912.76% Bloomington, Minnesota St. Cloud, Minnesota 55431 56302 Technology Help Desk: Phone: 952.5616800 Phone: 320.251.7010 866.400.6426 Fax: 952.563.6801 Fax: 320.251.1784 Kem, DeWenter, Mere, Ltd. Finance /Accounting Services Summary City of Corcoran - 2010 # of Hours Billed Invoice Work Joe Jennifer Total Bing Invoice Date Date Rigelon Nevins Hours Rate Amount 02/28/10 01/28/10 2.0 0.0 2.0 135.00 270.00 2009 long -term debt, 2009 capital assets work paper preliminary preparation 02!28/10 02x03110 8.2 0.0 8.2 135.00 1,107.00 train Jeanie - trial balance, cashfinvestments, mark -to- market; set up geothermal fund, 09 indebtedness report; various questions 02/28/10 02/10110 8.0 0.0 8.0 135.00 1,080.00 train Jeanie - taxeslassessments background /coding: 12/09 & 01/10 tax/assessments settlements coding /AJE's: 2010 summary budget report; communicate 2010 tax levy City error 02/28110 02/11/10 7.2 0.0 7.2 135.00 972.00 train Jeanie - long -term debt; 09 funds/coding review & AJE's; GASB 40 disclosure; begin identifying 09 capital assets additions 02/28/10 02/15110 4.0 0.0 4.0 135,00 540.00 09 special assessments; 09 transfers, send Jeanie emaillrequested files; update 2010 levy spreadsheet 02/28110 02/20110 0.5 0.0 0.5 135.00 67.50 09 debriquent taxes receivable & AJE; email to Jeanie 02x28110 02/22/10 8.0 0.0 8.0 135.00 1,080.00 4th qtr 09 interest allocation: 09 capital assets: 09 accounts receivable spreadsheet setup 02/28/10 02/24/10 63 0.0 6.7 135.00 904.50 trainlassist Jeanie - 09 payroll withholdings; 09 salaries payable; 09 compensated absences payable; 09 due to/froms; n9 transfers 44.6 0.0 44.6 6,021.00 03/29/10 03/01/10 2.5 0.0 2.5 135.00 337.50 reviewledit 09 salaries & compensated absences payable, AJE and email to Jeanie, memo to City Council re transfers and loans 2.5 0.0 2.5 337.50 05/26/10 04x16110 0.5 0.0 0.5 135.00 67.50 1 st qtr 2010 interest alteration review /edits 05/26/10 05x06/10 2.5 0.0 2.5 135.00 337.50 begin review of 09 trial balance; obtain 09 audit work paper files 05/26/10 05x07 /10 6.0 0.0 6.0 135.00 810.00 review 09 financial statements draft 05126!10 35111/10 6.0 0.0 6.0 135.00 810.00 review 09 financial statements draft 05x26110 05112/10 1.5 0.0 1.5 135.00 202.50 compile & email 09 financial statements suggested changes to auditor 16.5 0.0 16.5 2,227.50 06/30x10 06130/10 2.6 0.0 2.6 135.00 351.00 2011 levy spreadsheet & email to City 2.6 0.0 2.6 351.00 07130110 07/09110 1.1 0.0 1.1 135.00 148.50 update taxes/assessments spreadsheet; 1 st 1/2 2010 tax settlement coding & email to Jeanie 07/30110 07/13110 1.0 0.0 1,0 135.00 135.00 2011 debt service levies emaVspreadsheet 2.1 0.0 2.1 283.50 08131/10 08/25/10 0.5 0.0 0.5 135.00 67.50 2011 levy /budget review; email Hennepin County for market valueltax capacity into 08/31/10 08126110 3.5 0.0 3.5 135.00 472.50 update 2011 levy spreadsheet; email with levy analysis to Dan 4.0 0.0 4.0 540.00 09130110 08/30/10 0.5 0.0 0.5 135.00 67.50 2010 to 2011 levy limit reconciliation - email to Dan 09x30/10 09114/10 0.5 00 0.5 135.00 67,50 review of geothermal fund - email to Jeanle 1.0 0.0 1.0 135.00 12/30110 11/29110 0.0 0.4 0.4 95.00 38.00 taxable wages questions 12/30110 11/30/10 0.0 0.5 0.5 95.00 47.50 taxable wages questions 12/30/10 12x03110 1.5 0.0 1.5 135.00 202.50 12/10 property taxes & assessments settlement coding 1.5 0.9 2.4 288.00 TOTAL BILLED 2010: 74.8 09 75.7 10,183.50 Ratwik, Roszak & Maloney, P.A. 300 U.S. Trust Building 730 Second Avenue S. Minneapolis, MN 55402 Tel - (612) 339 -0060 Federal Tax ID# - 41- 1605983 Fax - (612) 339 -0038 City of Corcoran Mr. Dan Donahue 8200 County Rd 116 Corcoran, MN 55340 -2113 Statement as of: November 30, 2010 Statement Number: 46425 401E -0101: Miscellaneous December 1, 2010 Professional Services Hours 11/2/2010 MAS Schedule meeting at City of Corcoran. 0.10 11/23/2010 MAS Meet with Mayor and Chief of Police at City Hall to discuss labor 2.60 issues. Sub -total Fees: Rate Summary Margaret A. Skelton 2.70 hours at $ 135.00/ hr. Total Hours: 2.70 4016 -0031: Motion Vacate Arbitration Award Professional Services Hours 1112/2010 MAS Draft portion of facts for Motion to Vacate Arbitration decision. 1.80 11/10/2010 MAS Draft Affidavit of Margaret Skelton for Motion to Vacate. 1.10 11/17/2010 CRS Draft Memorandum of Law in Support of Motion to Vacate Arbitration 3.30 Award; Legal research regarding vacating or amending award. 11/17/2010 MAS Analyze additional arguments for Motion to Vacate. 0.30 11/18/2010 CRS Draft Memorandum of Law in Support of Motion to Vacate Arbitration 1.70 Award. 11119/2010 CRS Draft Memorandum of Law in support of rootlon to Vacate Arbitration 6.80 Award. 11/19/2010 MAS Revise Memorandum in Support of Motion to Vacate. 2.30 11/21/2010 CRS Draft Memorandum of Law in Support of Motion to Vacate Arbitration 2.60 Award. 11/22/2010 CRS Draft Memorandum of Law in support of Motion to Vacate Arbitration 5.60 Award. 11/22/2010 MAS Review and revise Motion to Vacate Arbitration Award. 1.70 11/30/2010 MAS Draft and revise motion to vacate arbitration award. 3.80 364.50 Sub -total Fees: 4,185.00 Ratwik, Roszak & Maloney, P.A. Rate Summary Page: 2 Christian R. Shafer 20.00 hours at $ 135.00/ hr. Margaret A. Skelton 11.00 hours at $ 135.001 hr. Total Hours: 31.00 Disbursements Mileage 37.00 On -line Legal Research 65.28 Printing /Photocopies - Taxable 84.00 Sub -total Disbursements: 186.28 Sales Tax: 6.11 Total Services and Disbursements: 4,741.89 Previous Balance Due: 0.00 Total Now Due: 4,741.89 declare under the penalties of law that this account, claim or demand is true and correct and that no part thereof has been paid. RA WK, ROSZAK & MALONEY, P.A. 13y �4 CIA MA fl I'L-441- A unts Manager STATEMENT FOR PAYMENT IN JAN 2011 12/28/10 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 DECEMBER 2010 ASSESSING FEE $4,107.00 COUNTY DATA FEE $17.31 TOTAL $4,124,31