HomeMy WebLinkAbout2022-11-10 Council MinutesCITY OF CORCORAN
City Council Minutes
November 10, 2022 — 7:00 pm
The Corcoran City Council met on November 10, 2022, in Corcoran, Minnesota. The City Council meeting
was held in person and the public was present in person and remotely through electronic means using the
audio and video conferencing platform Zoom.
Mayor McKee, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were present. Councilor
Bottema arrived at 7028 pm.
City Administrator Beise, Finance Manager Ung, and Public Works Director Mattson were present.
1. Call to Order/Roll Call
Mayor McKee called the meeting to order at 7*00 pm.
2. Pledge of Allegiance
Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Beise noted a clerical error in Resolution 2022-134, and the addition of a draft condition
offer of employment for the preferred Administrative Services Director candidate. Mayor McKee noted
moving agenda item 10d Trail Haven Bridge Discussion to the end of Unfinished Business items.
MOTION: made by Nichols, seconded by Schultz to approve the agenda as amended.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
Commission Representatives
Mayor McKee noted Planning Commissioner Horn was present and Parks and Trails Commissioner Nybo
was absent.
5. Open Forum (Public Comment Opportunity)
Mayor McKee invited residents to communicate in -person or telephonically during Open Forum for items
not included on the agenda. City Administrator Beise explained the instructions to participate in the meeting
via the Zoom video format and reviewed instructions for participation in the meeting through telephone or
computer. No residents participated in the public comment opportunity.
6. Presentations/Recognitions
7. Consent Agenda
a. Financial Claims
b. St. Therese Site Plan Modification (City File 22-044)
c. Schedule Work Session —Buffer Yard Ordinance
Council requested item 7b, be pulled for further discussion.
MOTION: made by Vehrenkamp, seconded by Schultz, to approve agenda items 7a and 7c as presented.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
Council requested additional ordinance information on building heights and story limitation within the City
and the 4-story height of the St. Therese project. City Administrator Beise noted there are requirements
within the Southeast District. City Administrator Beise noted this project was a plat and not a PUD. Planner
McKeown reviewed the height limit is per district and currently there is not a high limit identified in the
downtown mixed use district.
Kelvin Chung Geskey, St. Therese representative, noted a portion of the project has increased from three to
four stories, however the structure has always been contiguous.
Council and staff discussed roofline changes in specific areas and noted the structure meets City code.
MOTION: made by Schultz, seconded by Nichols, to approve agenda items 7b as presented.
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Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
8. Planning Business (Public Comment Opportunity)
9. Unfinished Business
Mayor McKee noted Public Hearing Comment Opportunities on item 9a-9c, and invited residents to
communicate in -person or telephonically during the public comment opportunity for Unfinished Business
items 9e and then 9d. City Administrator Beise explained the instructions to participate in the meeting via
the Zoom video format and reviewed instructions for participation in the meeting through telephone or
computer. No persons participated in the public comment period.
a. Public Hearing — Delinquent Fees
Finance Manager Ung noted $3,719.49 for delinquent recycling bills, and $1,006.35 for delinquent water
and sewer utility bills. Finance Manager Ung noted residents could make payment until November 15 per
State Statute. Council and staff discussed differences in range of fee balances. Finance Manager Ung
reviewed the special assessment process, and timelines for mailed notices regarding delinquent water and
sewer, and recycling services.
Mayor McKee opened the Public Hearing on Delinquent Fees.
City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format
and reviewed instructions for participation in the meeting through telephone or computer. No persons
participated in the public comment opportunity.
MOTION: made by Vehrenkamp, seconded by Nichols, to close the public hearing.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carried 400)
MOTION: made by Nichols, seconded by Vehrenkamp, to approve Resolution 2022-132 Certifying the 2022
Delinquent Recycling Fees to the Hennepin County Auditor for Collection in 2023.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carried 400)
MOTION: made by Nichols, seconded by Vehrenkamp, to approve Resolution 2022-133 Certifying the 2022
Delinquent Water and Sewer Utility Fees to the Hennepin County Auditor for Collection in 2023.
Voting Aye: McKee, Nichols, Schultz, and Vehren
kamp
Therese
Mayor McKee opened the Public Hearing on Conduit Bond Sale for St. Therese.
City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format
and reviewed instructions for participation in the meeting through telephone or computer. No persons
participated in the public comment opportunity.
MOTION: made by Vehrenkamp, seconded by Schultz, to close the public hearing.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
MOTION: made by Schultz, seconded by Nichols, to approve Resolution 2022-134 Authorizing the
Issuance, Sale and Delivery of Conduit Revenue Obligations to Finance a Combination Multi -family
Housing Development and Healthcare Facility for the Benefit of Saint Therese of Corcoran, LLC;
Approving the Forms of and Authorizing the Execution and Delivery of the Obligations and Certain
Related Documents; Adopting a Housing Program; and Taking Other Actions Related Thereto,
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
c. Public Hearing — Conduit Bond Host Approval
Mayor McKee opened the Public Hearing on Conduit Bond Host Approval for St. Therese
City Administrator Beise noted the host approval is for conduit bonds for to 10 million dollars through the
City of Medina and explained the instructions to participate in the meeting via the Zoom video format and
reviewed instructions for participation in the meeting through telephone or computer. No persons
participated in the public comment opportunity.
MOTION: made by Nichols, seconded by Vehrenkamp, to close the public hearing.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
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MOTION: made by Schultz, seconded by Nichols, to approve Resolution 2022-135 Providing Host
Approval to the Issuance of Revenue Obligations by the City Of Medina, Minnesota for the Benefit of
Saint Therese Of Corcoran, LLC.
Voting Aye: Mckee, Nichols, Schultz, And Vehrenkamp
(Motion carried 4:0)
d. Moved up from 9e.: Administrative Services Director Appointment
City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format
and reviewed instructions for participation in the meeting through telephone or computer for item 9d. No
persons participated in the public comment opportunity.
City Administrator Beise noted previous Council review and authorization to staff on May 12 to fill the
vacated Administrative Services Director position. City Administrator Beise noted staff conducted
interviews for the position on October 10 with final interviews on October 25, and a preferred candidate
was selected. City Administrator Beise requested Council approval to extend an employment offer to the
preferred candidate.
Motion: made by Nichols, seconded by Schultz, to authorize staff to extend an employment offer to
the preferred candidate for the Administrative Services Director positions subject to final approval by
the City Administrator and Mayor.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carried 400
e. Moved down to end of meeting after 11 b: Appointment Trail Haven Road Bridge Replacement —
Accept Plans/Specs; Authorize Bids; Procurement of Materials; Interim Reopening Considerations
10. New Business
Mayor McKee invited residents to communicate in -person or telephonically during the public comment
opportunity for New Business items 10a-b. City Administrator Beise explained the instructions to participate
in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer. No persons participated in the public comment period.
a. Request for 70% Design for City Park
City Administrator Beise reviewed a request for the 70% design services for City Park and noted it is an
opportunity for the City to look at moving forward with a more specific design. City Administrator Beise
noted staff would begin the process for bids later in the year next year, with refinements over the next
several months with the project schedule. Council noted the right timing to move forward with the design
process and include ciliary items for City Park but also including the same ciliary items in Wildflower Park
and the Tavera park. Council noted gathering cost information on purchasing multiple items together such
as benches, bike racks, and enclosures for the trash cans to obtain volume pricing versus doing those
separate projects later with independent park item pricing. Council noted reviewing play equipment for the
Tavera park at the same time as well. Council noted discussing with Three Rivers Park District the bike
maintenance station since the Diamond Lake Trail is a regional trail running through the City Park. Council
noted a nature trail around the western edge of City Park, and a bike trail.
MOTION: made by Nichols, seconded by Vehrenkamp directing staff to proceed with RFP's for 70%
Design proposal for Phase 1 of City Park.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carries: 400)
b. 2023 Strategic Planning/Goal Setting Session
City Administrator Beise noted Council discussion on RFPs for consultant professional services for
strategic planning and goal setting session for 2023. Council and staff discussed reviewing goals,
repeat of previous session, and having an extended work session in lieu of a formal strategic planning
consultant. City Administrator Beise noted utilizing an outside resource to facilitate the sessions allows
staff to participate more effectively in the discussions. Council consensus included Council and staff
director involvement with the strategic planning and goal setting session and forgo the professional
facilitator in 2023.
11. Staff Reports
a. Performance Report
Finance Manager ung reviewed the City's performance regarding the 2022 General Fund Budget. Finance
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Manager Ung noted an anticipated budget surplus of $354,000, mainly due to staff start delays and vacant
positions such as the Administrative Services Director, Police Officer, and Public Works Maintenance
Worker. Council and staff discussed surplus funds, long-range planning fund, and funding future equipment
through long-range planning funds rather than bonding for funds. Council discussed responsibility of
budgeting taxpayer dollars, transferring surplus funds into long-range planning funds or a capital fund, or
using the surplus to offset the future year's budget. City Administrator Beise noted the surplus may not exist
in future years as the appropriate staff positions are hired and allocated to budget funds in 2023. Council
discussed using the surplus to reduce the bonding amount needed in future years.
b. 2023A Bond Sale Update
City Administrator Beise reviewed the 2023A bond sale update with Council and noted the bond sale would
occur in February 2023.
9. Unfinished Business Continued
City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format
and reviewed instructions for participation in the meeting through telephone or computer. No persons
participated in the public comment period.
d. Appointment Trail Haven Road Bridge Replacement — Accept Plans/Specs; Authorize Bids;
Procurement of Materials; Interim Reopening Considerations
Steve Heglund, Stantac Engineer, reviewed project updates with Council. Engineer Heglund noted
barricades were placed on October, October 31, and the United States Postal Service declining to provide
service to the area due the construction area on the road. Engineer Heglund reviewed the project
parameters with Council.
MOTION: made by McKee, seconded by Vehrenkamp to authorize staff to proceed with accepting plans
and specifications, and authorize bidding by City for procuring the concrete and culvert materials in the
amount of $147,735, and approve additional engineering in the amount of $5,000.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carries: 5:0)
MOTION: made by Nichols, seconded by McKee to authorize staff to reopen the road in the amount of
$40, 000.
Voting Aye: McKee, Nichols
(Motion carries: 4:0:1)
12. 2022-23 Council Schedule
Council received schedule.
13. Adjournment
, Schultz, and Vehrenkamp Nay:
MOTION: made by Nichols, seconded by Vehrenkamp to adjourn.
Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp
(Motion carried 400)
Meeting adjourned at 8:16 pm on November 10, 2022.
Michelle Friedrich —City Clerk
Abstain: Bottema
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