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Home My WebLink About2022-10-13 Council MinutesCITY OF CORCORAN City Council Minutes October 13, 2022 — 7:00 pm The Corcoran City Council met On October 13, 2022, in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Vehrenkamp w Councilor Bottema, Councilor Nichols, Councilor Bottema, Councilor Schultz, and Councilor ere present. City Administrator Beise, City Clerk Friedrich, Finance Manager Ung, and Public Works Director Mattson were present. 1. Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Beise noted removal of 7a Draft Minutes June 9, 2022, Council Meeting, a clerical change to Resolution 2022-118 reflecting addition of an additional election judge on item 7j, and modification of capital improvement plan purchases within the Police Department of item 10b. Council requested Traffic Control for Pedestrian Crossings be added as agenda item 10c. MOTION: made by Vehrenkamp, seconded by Schultz to approve the agenda as modified removing item 7a, noting the clerical addition on item 7j, and the addition of item 10c. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) 4. Commission Representatives Mayor McKee noted Planning Commissioner Brummond and Parks and Trails Commissioner Strehler were present via electronic means. 5. Open Forum (Public Comment Opportunity) Mayor McKee invited residents to communicate in -person or telephonically during Open Forum for items not included on the agenda. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. S. Presentations/Recognitions 7. Consent Agenda a. Removed: Draft Minutes of the June 9, 2022, Council Meeting b. Financial Claims c. Ordinance 2022-466 Summary of Ordinance 2022-465 (City File 22-033) d. Municipal Well #1 — Pay Request 3 and FINAL e. Test Well #2 — Pay Request 2 f. Corcoran Trail Street Improvements — Pay Request 2 and Final g. County Road 10 and Walnut Lane Turn Lane Improvements -- Change order 1 and Pay Request 3 h. 66th Avenue and Gleason Parkway Corridor Improvements - Change Order 2 and Pay Request 6 i. MS4 Ordinance Amendment 1 j. Resolution 2022-118 - Resolution Appointing Election Judges k. Distribution of Performance Evaluation Materials — City Administrator Council requested item 7j be pulled discussion and comment. MOTION: made by Nichols, seconded by Schultz, to approve agenda items 7b-7i, 7k, and to pull item 71 for further discussion and comment. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) judge Council noted recognition of the election judges serving the City of Corcoran durin Administrator Beise noted the increase in the hourly minimum wage for election earning 50 cents more per hour. g the 2022 elections. City with head judges MOTION: made by Bottema, seconded by Schultz, to approve agenda item 7j as amended. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) Plannina Business (Public Comment Oaaortunitvl Mayor McKee invited residents to communicate in -person Or telephonically during the public comment opportunity for Planning Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. a. Gateway Signage Discussion Council discussed gateway signage, location, vertical and horizontal sign design, and the existing PUD requirement to design a gateway sign. Council discussed reviewing design at later date. b. Cook Lake Highlands —Street and Utility Construction Ordinance Update City Administrator Beise reviewed the past Council action On flexibility regarding street and utility work. City Administrator Beise noted the collaborative construction agreement, easement agreement, and encroachment agreement on the Cook Lake Highlands project. Beth Hustad, Trek Development noted documents were just received with signatures f be delivered to the City. orthcoming, and to City Administrator Beise noted with the recorded plat documents, the project would likely be able to proceed. City Administrator Beise mentioned Council could extend time to allow the MET Council to execute all documents. Council discussed timelines and the impending inclement weather. MOTION: made by Nichols, seconded by Schultz to allow street and utility construction to continue until the second Friday in November 2022. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) 9. Unfinished Business Mayor McKee invited residents to communicate in -person or telephonically during the public comment finished Business items 9a and 9b. City Administrator Beise explained the instructions to opportunity for Un participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment period. a. Water Treatment Plant — Accept Plans and Specs/Authorize Bids MOTION: made by Bottema, seconded by Vehrenkamp approving plans and specifications and authorizing bids for the Water Treatment Plant. Council and staff discussed potential savings, material cost deflation, the bidding process and contract and commodity pricing. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) b. Conduit Debt Policy MOTION: made by Bottema, seconded by Nichols to adopt the Conduit Debt Policy as presented. Council and staff discussed issuance caps, implications with planned debt, and qualified status rates. Council discussed negotiated rates, points, and the application. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) 10. New Business 2 Mayor McKee invited residents to communicate in -person or telephonically during the public comment opportunity for New Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment period. a. Draft 2023 Water and Sewer Budgets MOTION: made by Bottema, seconded by Vehrenkamp authorizing staff to complete the Draft 2023 Water and Sewer Budgets as presented. Voting Aye: McKee, Bottema, Nichols, Schultz, (Motion carried 5:0) b. 2022-2023 Capital tz, and Vehrenkamp : Improvement Plan Amendments MOTION: made by Bottema, seconded by Nichols approving th with the Police Department amendment including two separate message trailer for the same budgeted amount of $35 000. e 2022-2023 Capital Improvement Plan speed sign trailers, rather than one speed/ Council and staff discussed cashflow capital in for equipment that has been in place since 2013, along with some bonding for equipment, and noted the future financial management plan for Corcoran. Public Works Director Mattson reviewed amendments to Public Works capital improvement for equipment includes deferring some items, a savings of approximately $38,000 by trading in some equipment, purchase of a snowplow truck, purchase of a Toro mower, and customizing a 33,000-gallon tank to sleeve into current trucks. Council and staff discussed the $175,000 savings by deferring some items, the cost of $137, 00 for the new items, to arrive at the $38, 000 savings. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) c. Added: Traffic Control for Pedestrian Crossings Council reviewed concerns from resident regarding lack of crosswalks at Wildflower Park in Ravinia, and lack of crosswalks at Gleason Parkway, and with additional homes purchased to the south, there is a large concern regarding traffic and children crossing in the areas. Council noted including a future policy to not include neighborhood parks on collector streets. Council noted a similar concern in the Rush Creek Reserve neighborhood as well with residents crossing County Road 10 to access the City Park. Council and staff discussed safety elements, the Three Rivers Park future trails, and Hennepin County right-of-way on County Roads. Council and staff noted further and thoughtful discussions in the spring regarding crosswalk locations and signs. Council noted awareness within developments of how often the sidewalk changes sides promoting crossing of the street. 11. Staff Reports a. Park Dedication Update City Administrator Beise updated Council regarding amendments to park dedication in November and adopting changes to the subdivision ordinance and to the fee schedule, with a public hearing at the November Planning Commission meeting. 12. Closed Session —Consider an Offer of Purchase of Real Estate —Water Tower Land Purchase Mayor McKee stated: "The City Council is going into closed to consider an offer for real estate. Under the authority of Minn. Stat. § 13D.05 subd. 3(c)(3) the City is permitted to close a meeting to consider offers and counteroffers for the purchase or sale of real or personal property. The city council is going into closed session to consider an offer for real estate; the following property is the subject of the closed meeting: 19951 Oswald Farm Road. Mayor McKee recessed the Council meeting at 7:58 pm. Mayor McKee reconvened the Council meeting at 8:26 pm. Mayor McKee stated "In closed session, the City Council discussed an offer for real estate; staff was provided direction." 13.2022 City Council Schedule Council received schedule. 3 13. Adjournment MOTION: made by Nichols, seconded by Bottema to adjourn. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) Meeting adjourned at 8:28 pm on October 137 2022. Michelle Friedrich —City Clerk L�