HomeMy WebLinkAbout2022-09-08 Council MinutesCITY OF CORCORAN
City Council Minutes
September 8, 2022 — 7:00 pm
The Corcoran City Council met On September 8, 20227 in Corcoran, Minnesota. The City Council meeting was
held in person and the public was present i
video conferencing platform Zoom.
n
person and remotely through electronic means using the audio and
Mayor McKee, Councilor Bottema, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were
present.
City Administrator Beise, City Clerk Friedrich, Finance Manager Ung, Public Works Director Mattson, and
Director of Public Safety Gottschalk were present.
1. Call to Order/Roll Call
Mayor McKee called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
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City Administrator Beise noted the addition of work session minutes under 7a, public comments on item 8b
related to the public hearing for Amberly and Bellwether, updates to the Hennepin County Levy insert to 9b,
removal of 9d as a cross -share agreement is completed to be presented at a future meeting, and the
addition of 9f Water Supply Treatment Plant Architectural Additions.
MOTION: made by Nichols, seconded by Schultz to approve the agenda as modified.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
Commission Representatives
Mayor McKee noted Planning Commissioner Shoulak was present via electronic means and Parks and
Trails Commissioner Anderson was present.
Open Forum (Public Comment Opportunity)
Mayor McKee invited residents to communicate in -person or telephonically during Open Forum for items
not included on the agenda. City Administrator Beise explained the instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer. No residents participated in the Open Forum.
Presentations/Recognitions
a. Hennepin County Commissioner Kevin Anderson
Mayor McKee introduced Commissioner Anderson. Commissioner Anderson introduced himself and
recapped Hennepin County's 2022 budget and reviewed the upcoming 2023 budget and priority items.
Council and Commission Anderson discussed items of importance to the City of Corcoran and included
traffic issues and road funding. Council thanked Commissioner Anderson for his time.
7. Consent Agenda
a. Draft Minutes of the May 26, 2022, Council Work Session*
b. Financial Claims*
c. 66th/Ave Gleason Parkway Corridor Improvements -Pay
Request 5*
d. Temporary Liquor License — September 24, 2022*
Council questioned why item 10b Request for Bond Conduit Financing or Host Approval
was on the agenda for a second time in a row. City Administrator Beise noted the applicant requested a
work session to discuss project financing options with Council and as Council declined a work session, the
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applicant is now asking for permission to seek financing from other cities for the project. City Administrator
Beise added as the project is in Corcoran the applicant needs host approval from Council to proceed.
MOTION: made by Bottema, seconded by Vehrenkamp to approve agenda items 7a-d, as presented.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 500)
8. Planning Business (Public Comment Opportunity)
ma invited residents to co Acting Mayor Bottemmunicate in -person or telephonically during the public
comment opportunity for Planning Business, City Administrator Beise explained the instructions to
participate in the meeting via the Zoom video format and reviewed instructions for participation in the
meeting through telephone or computer. No residents participated in the public comment opportunity.
a. Rush Creek Public Hearing and Easement Vacation
City Administrator Beise noted City Planner Lindahl would present the staff report and then public comment
could be received. City Planner Lindahl noted the Public Hearing for the Easement Vacation for Rush Creek
Reserve. City Planner Lindahl noted vacating the underlying easements over Outlots D and F is part of the
process as new drainage and utility easements are created when next parcel is final platted.
Mayor McKee opened the Public Hearing.
City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format
and reviewed instructions for participation in the meeting through telephone or computer. No residents
participated in the Public Hearing.
MOTION: made by Nichols, seconded by Schultz to close the Public Hearing.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
MOTON: made by Bottema to Approving Resolution 2022-102 Vacation of Drainage and Utility Easements
Located on Outlot D and Outlot F of Rush Creek Reserve Addition (City File 22-012).
Motion fails for lack of second.
Council noted the water drainage issue along County Road 101 installation of culverts, and grading. Council
and staff discussed when grading and trail is completed, the water drainage issue will no longer exist.
MOTON: made by Bottema, seconded by Schultz to approve Resolution 2022-102 Vacation of Drainage
and Utility Easements Located on Outlot D and Outlot F of Rush Creek Reserve Addition (City File 22-012)
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 500)
b. Amberly Bellwether Public Hearing and Easement Vacations
City Planner Lindahl noted vacating the underlying easements over outlots that have since been replatted
as part of the Bellwether 8tr', Amberly 2nd, and Bellwether 9tr', is part of the process to vacate easements no
longer needed.
Mayor McKee open the Public Hearing.
City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format
and reviewed instructions for participation in the meeting through telephone or computer. City Administrator
Beise noted one written public comment was received and was included in the agenda packet record.
MOTION: made by Nichols, seconded by Vehrenkamp to close the Public Hearing.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 500)
MOTION: made by Schultz, seconded by Bottema to approve Resolution 2022-103 Vacation of a Drainage
and Utility Easement on Outlot F of Bellwether (City File 22-056).
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
MOTION: made by Schultz, seconded by Bottema to approve Resolution 2022-104 Vacation of a Drainage
and Utility Easement on Outlot B of Bellwether 6th Addition (City File 22-056).
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
MOTION: made by Schultz, seconded by Bottema to approve Resolution 2022-105 Vacation of Drainage
and Utility Easements on Outlot C and Outlot D of Bellwether 6th Addition (City File 22-056).
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
9. Unfinished Business
Acting Mayor Bottema invited residents to communicate in -person or telephonically during the public
comment opportunity for Unfinished Business items 9a through 9c, 9e, and 9f. City Administrator Beise
explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions
for participation in the meeting through telephone or computer. No persons participated in the public
comment period.
a. 2023 Preliminary Levy
Finance Manager Ung presented an updated 2023 Preliminary Draft Budget, reviewed timelines with
Council approval necessary by September 30, 2022, with final levy and budget approval by December
28, 2022. Finance Manager Ung noted the water and sewer budget would be presented to Council in
October. Finance Manager Ung revenue and expenditure comparisons for 2022 and 2023. Council
and staff reviewed budgeted numbers in licenses and permits, the overall Hennepin County property
value increases, and reviewed areas the budget could be decreased. Council and staff discussed the
AY rate versus tax capacity. Council discussed the timeline for fire commander position and until the
City has a greater need, utilizing ahigh-leve
an internal fire services staff. Council and staff
priorities.
I administrator planning position until the City can support
reviewed projected growth of City and staffing
MOTION: made by Schultz, seconded by McKee approving Resolution 2022-106 Preliminary Proposed Tax
Levy Collectible in 2023.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
b. Hennepin County Levy Insert
City Administrator Beise reviewed the Hennepin County Levy Tax Insert, and noted the insert provides
additional explanation to residents on levy and tax impacts. Council requested taxable income be split
between residential and commercial, and the order of items on the back side of the insert to place
public safety first and define on the chart the public safety categories.
MOTION: made by Schultz, seconded by Nichols authorizing staff to submit the City of Corcoran
Preliminary Budget and Draft Levy Insert to Hennepin County and to incur costs associated with the project
with the amendments as discussed.
Councilor Bottema made a friendly amendment to include a description and define public safety categories
on the insert.
MOTION: made by Schultz, seconded by Nichols authorizing staff to submit the City of Corcoran
Preliminary Budget and Draft Levy Insert to Hennepin County and to incur costs associated with the project
with the amendments as discussed, and including a description to define public safety categories.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
c. Planning Commission Appointment
MOTION: made by Bottema to appoint John Horn to the Planning Commission to an existing term
expiring on February 29, 2024.
Motion fails for lack of second.
Council discussed applicant attributes and experience within municipalities. Council briefly the
applications received.
MOTION: made by Bottema, seconded by Vehrenkamp to appoint John Horn to the Planning
Commission to an existing term expiring on February 29, 2024.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
d. Moved to a future Council meeting: City Center Drive & 79th Place Mass Grading and
Stormwater Improvements Cost Share Agreement
e. Order the Feasibility Study for Potential Assessments — Hackamore Road Project
City Administrator Beise reviewed the history of the Hackamore Road Improvement Project, final
design discussions, and an assessment process for the subdividable properties. City Beise noted a
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feasibility study cost was included as part of the cost estimates for the final design, and review of the
429 processes for the final Hackamore Road design. City Administrator Beise asked for Council
approval authorizing WSB to complete the feasibility study and obtain a letter of benefit, to understand
what financial contribution the three subdividable properties would be.
MOTION: made by Bottema, seconded by Schultz, to authorize staff to work with WSB to complete a
feasibility study and obtain a letter of benefit as part of the Hackamore Road Improvement Project.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 500)
f. Added: Water Supply Treatment Plant Architectural Additions
City Administrator Beise noted the water treatment plant design and the architectural element discussions
in previous Council meetings, and noted some changes to the water treatment plant, alternate designs
including dormers on the roofline for two. or three -cell facilities. City Administrator Beise noted Council
feedback is necessary for staff to ensure staff is moving forward in the right direction. Council and staff
reviewed previous elements to include in an alternate bid, avoiding a warehouse look to the facility, and
dormer failures and roof leaks. Council and staff reviewed design elements, pitched roof, ladder color and
location, and location of facility equipment. Council provided staff direction.
10. New Business
Mayor McKee invited residents to communicate in -person or telephonically during the public comment
opportunity for New Business items 10a through 1 Of. City Administrator Beise explained the instructions to
participate in the meeting via the Zoom video format and reviewed instructions for participation in the
meeting through telephone or computer. City Administrator Beise noted one comment card was received
for item 10c.
a. Public Safety Reorganization
Director of Public Safety Gottschalk reviewed the public safety reorg and outlined the Deputy Director
of Public Safety position, grading of the position, and not replacing the Lieutenant position at this time.
Council discussed creation of a new position and posting process of the new position. Council and
staff reviewed the reorganization change and noted the City's authority to make changes to
organizational structure, either internal processes, or a reorganization allows for leeway.
MOTION: made by Nichols, seconded by Vehrenkamp to approve Resolution 2022-107 Amending the
Organizational Structure of the Police Department.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
b. Request for Bond Conduit Financing or Host Approval
City Administrator Beise noted at the August 25 Council meeting, Council declined to host a work
session related to bond conduit financing. City Administrator Beise reviewed the request by St.
Therese for formal consideration on whether Council would consider financing, and if not, St. Therese
requests Council consider a host approval opportunity. City Administrator Beise noted the City's bond
Council is available to answer any questions. City Administrator Beise noted a proposal of a $50,000
administrative fee with no restriction on fund allocation. City Administrator Beise noted next steps
include a resolution for a set sale, or a resolution allowing St. Therese to access funds through a
different organization. City Administrator Beise noted the applicant, St. Therese is also present.
Council and Ms. Gina Ferrini from Kennedy McGraven discussed conduit bond financing, and noted
there is no liability to the City. Mr. Ferrini noted the City is not responsible for making any payment on
the bonds, and it does not affect the City's credit rating, or impact the City's ability to issue bonds for
its own purposes. Mr. Ferrini noted the bonds are called conduit revenue bonds and Congress
established a process for other non-profit entities to benefit through the same sort of tax benefit the
City has to lower borrowing costs, but because of that, the City is essentially acting as a conduit for
the bonds, as tax code does not allow the applicant to apply directly. Ms. Ferrini noted the code
requires the City approval. Council requested tabling the item until the next Council meeting for
Council to gather and understand information related to bond conduit financing.
Mr. Kelvin Chung Gaskey, CEO of St. Therese, spoke with Council on host approval and timelines,
and his experience with other cities regarding bond conduit financing.
Council noted creating a policy around what kind of fees would be appropriate for bond conduit
financing in the future.
MOTION: made by McKee, seconded by Nichols, to table item to the September 22 Council meeting,
and direct staff to draft appropriate resolutions.
Council asked if there is a market for host cities. Council and staff reviewed host city revenue and
options. City Administrator Beise clarified if Council would like to add drafting a policy regarding bond
conduit financing fees. Mayor McKee noted a friendly amendment to his original Motion to include staff
time to draft a bond conduit financing fee policy.
MOTION: made by McKee, seconded by Nichols, to table item to the September 22 Council meeting,
and direct staff to draft appropriate resolutions, approve staff to create a draft bond conduit financing
fee policy.
Voting Aye: McKee, Bottema, Nichols
c. Request from Bass Lake Crossing HOA —Trail Maintenance
City Administrator Beise reviewed the request from Bass Lake Crossing Homeowners Association
regarding trail maintenance, and noted the City has not yet accepted trail maintenance. City
Administrator reviewed the two HOA cost for maintaining the trails was approximately $1,250 in 2022.
City Administrator Beise noted staff is reviewing options for a trail maintenance program to review with
the Parks and Trail Commission. City Administrator Beise noted Ron Zappa from the Bass Lake
Crossing Homeowners Association is present.
Ron Zappa, 7482 Fir Lane, president of the HOA for Bass Lake Crossing, opined on the trail the east
side of Bass Lake Crossing, and on the west side of Cook Lake Highlands. Mr. Zappa noted the HOA
has been maintaining the trail, was paved with association dues, and noted it no longer a private trail.
Mr. Zappa requested reimbursement from the City for trail maintenance by the HOA.
Council inquired if the trail is on private property. Staff indicated it is on private property as the City
has not yet accepted the trail. Council and staff discussed the trail easement when the development
was created, and noted the trail will eventually be public once the City accepts the trail. City Planner
Lindahl added the developer received a Park Dedication Credit to build the trail as part of their
development requirements and has always been a public easement. City Planner Lindahl added
maintenance of public trails is not in City policy, but even if it were, this trail has not yet been accepted
by the City. City Planner Lindahl noted that the trail easement is public, everyone in the City, or
outside the City has a right to walk on the trail. Council discussed maintenance and repair of roads
within developments is the developer's responsibility until the City assumes them as a public street.
Mr. Zappa responded to Council and noted with the trails at the beginning stages in Corcoran, the
HOA will still maintain the trail even if Council does approve the request. Council noted beginning the
process to create a draft trail maintenance policy in 2023. Staff noted the Crow River Trail on County
Road 19 on the west side of Corcoran is also plowed by residents of Corcoran. Council and staff
discussed the requirements of the Crow River Trail regarding winter maintenance. Council discussed
snowmobiling and trail usage. Mayor McKee summarized to the HOA request for reimbursement, at
this time the City would not authorize reimbursement and thanked Mr. Zappa for his time.
d. Request from Cook Lake Highlands — Utility and Street Construction
City Administrator Beise reviewed the request from Cook Lake Highlands to begin utility and street
construction work, if all required assurances and fees are paid, a pre -construction meeting is held, and
allowed to start prior to all documents related to the final plat are recorded. City Administrator Beise
noted City Code requires all documents be recorded prior to starting work for utility and street
construction. City Administrator Beise noted staff has reviewed requirements and agreements that are
necessary, if Council should approve this work to begin. City Administrator Beise noted the applicant
is available to answer questions. Council and staff discussed pre -construction meetings, stormwater
maintenance agreement, joint powers agreement with Maple Grove, drainage from Cook Lake
Highland, encroachment agreement, and park dedication. Council approved a 7-day timeline for the
stormwater agreement which would be September 16, and 30 days for the remaining documents to be
submitted by or a stop -work -order notice will be issued if all documents are not received with the
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caveat of all documents being fully executed with appliable signatures. Council noted September 30
as the deadline for the remaining documents.
MOTION: made by Schultz, seconded by Bottema to authorize street utility work to begin 7days after
receipt of financial guarantees, submission of park dedication, and a pre -construction meeting is held;
and if the stormwater agreement is not full executed within seven days, by September 15, the City will
issue a stop -work -order; and all other documents must be submitted by September 30, including MET
Council documents; and site complies with construction hours ordinance.
Council discussed review of all items at the September 22 Council meeting.
Voting Aye: McKee, Bottema, Nichols, Schultz Nay: Vehrenkamp
(Motion carried 4:1)
Councilor Schultz noted he will be absent from the September 22 Council meeting.
e. Skid Steer Equipment Change
MOTION: made by Bottema, seconded by Nichols to authorize the purchase of two skid loaders with
tracks and trade in the current skid loaders.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 500)
f. Police Officer Hiring Process
Director of Public Safety Gottschalk reviewed the hiring plan for police officers for 2023, noted Officer
Edstrom was previously hired, and with the separator of Officer Hochstetler, the request is to continue with
the authorization to add one of the 2023 positions that was previously authorized for the early hire and
proceed with the police officer hiring process. Council and staff discussed 2022 funding, and the 2023
budget, and noted the fact that there were officers out, there would be funds available which were not
utilized in the budget.
MOTION: made by Nichols, seconded by McKee Authorize staff to begin the hiring process for full-time
Police Officer.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
11. Staff Reports
a. Update on Park Dedication
City Administrator Beise updated Council on status of park dedication fee, amending the subdivision
ordinance, and requirement of public hearing.
12.2022 City Council Schedule
Council received schedule.
13. Adjournment
MOTION: made by Vehrenkamp, seconded by Schultz to adjourn.
Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp
(Motion carried 500)
Meeting adjourned at 11:16 pm on September 8, 2022.
Michelle Friedrich —City Clerk
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