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HomeMy WebLinkAbout2021-12-22 Council Agenda PacketCorcoran City Council Agenda December 22, 2021 - 7:00 pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum – Public Comment Opportunity 6.Presentations/Recognitions 7.Consent Agenda a.Draft Council Work Session Minutes -- December 9, 2021* b.Draft Council Meeting Minutes -- December 9, 2021* c.Financial Claims* d.Resolution 2021-142 – Designating Polling Locations* e.Zewde Wetland Waiver (City File 21-049)* f.Magnan Preliminary Plat and Final Plat (City File 21-046)* g.St. Therese Purchase Agreement Amendment* h.Lithgow Site Plan Amendment (City File 21-055)* i.Credit Card Processing Contract* j.2022 Fee Schedule Amendment* k.Phone System Proposal* l.66th Ave/Gleason Parkway Corridor Improvements - Change Order 1* 8.Planning Business – Public Comment Opportunity a.Zoning Amendment for Assembly Uses (City File 2021-34)* 9.Unfinished Business – Public Comment Opportunity a.Public Works Reorganization – Phase 1* 10.New Business – Public Comment Opportunity a.MS4 Stormwater Pollution Prevention Plan (SWPPP) Annual Public Input Opportunity* b.2022 Strategic Planning/Goal Setting Session* c.Cost Share Agreement for Grading and Subregional Stormwater Design for City Center Drive & 79th Place Improvements/St. Therese* d.Public Safety Letter to Hennepin County* e.2021 Year in Review* 11.Staff Reports a.Active Planning Applications* b.Financial Performance Report* 12.2022 City Council Schedule* 13.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 836 5247 9242 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/83652479242 visit http://www.zoom.us and enter Meeting ID: 836 5247 9242 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov The City of Corcoran will provide high-quality public services in a cost-effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. The City of Corcoran will become a vibrant, connected community while preserving its natural character and agricultural roots. The following values are fundamental to the City of Corcoran ’s success and the fulfillment of our mission: Honesty, Ethics, Integrity We believe that honesty, ethics, and integrity are the foundation blocks of public trust and confidence. Community Pride and Partnership We believe in creating a strong sense of community through partnerships with civic organizations, school districts, and local businesses. Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Community Safety We will protect the community by maintaining or improving safety through police and fire protection and by investing and maintaining the infrastructure of the City. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open, honest, and proactive communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. VISION VALUES CORE STRATEGIES MISSION • Enhance Corcoran’s sense of place and identity. • Provide diverse community amenities and recreational opportunities. • Maintain excellence in safety and security for our community. • Ensure high-quality, market-driven growth. • Provide high-quality, innovative municipal services. A DOPTED M ARCH 11, 2021 STAFF REPORT Agenda Item 4. Council Meeting: December 22, 2021 Prepared By: Michelle Friedrich Topic: Commission Representatives Action Required: None – Informational Summary : The advisory commission representatives for the December 22nd Council meeting are as follows: • Planning Commission: Corinne Brummond • Parks and Trails Commission: Alicia Hoffmann Financial/Budget: N/A Council Action: N/A Attachments: N/A CITY OF CORCORAN City Council Work Session Minutes December 9, 2021 – 5:30 pm The Corcoran City Council met on December 9, 2021, in Corcoran, Minnesota. The City Council work session meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Bottema, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were present. Interim City Administrator Beise, Deputy Clerk Friedrich, Public Works Director Mattson were present 1.Call to Order / Roll Call Mayor McKee called the work session to order at 5:33 pm. 2.Water Supply Planning Ash Hammerbeck, Project Manager summarized previous work session discussions regarding ground storage water tanks and water tower storage units. Project Manager Hammerbeck outlined the geotechnical report findings indicated suitable soil at the proposed location for both tower and ground storage water supply facilities, noted suitable findings for the water treatment facility at proposed site, reviewed low ground water finding, noted clay soils will likely require a sump operation. January. Council and Project Manager Hammerbeck discussed diameter dimensions of ground storage and tower, and comparisons. Project Manager Hammerbeck reviewed the infrastructure considerations necessary for pump stations from the well, to the treatment facility location, to the underground water storage option or water tower option. Council discussed water tower locations. Council reviewed land availability options for water tower, site feasibility of soil and elevation suitable for a water tower, and components necessary for operational processes of a water tower. Council discussed resident comments and concerns of industrial land use and an additional infrastructure burden of a water tower within the same area. Council discussed location option of a water tower structure on an alternate parcel. Public Works Director Mattson summarized engineering factors involved in selecting an alternate and feasible land parcel. Council requested a utility billing finance cost analysis to calculate modeling capital costs necessary. Council and staff discussed future water storage needs, difficulty in securing new water storage locations, and community agreement. Council noted interest in a different property and requested staff to pursue land options with the landowner. Council discussed location of water tower in relation to residential need and costs associated with land acquisition and infrastructure costs. Council noted a preference for water tower location separate from residentially zoned areas. Project Manager Hammerbeck noted importance of a land purchase by fall of 2022. Council and staff discussed savings and efficiencies of working with developer on infrastructure, credit for land as park dedication upon development, and recapturing some costs through trunk fees. Council directed staff to work with an alternate site for a potential parcel for a water tower, to review design options, and to review with Council at January meeting. Project Manager Hammerbeck presented options for different architectural styles of treatment facilities, noted incorporation of an aeration tower in the water treatment facility for organic treatments, slope versus pitched roofs, and brick building material to soften the aesthetics of the facility. Council discussed incorporating a modern grain silo, copper roofs, and cupulas to maintain Corcoran’s character in the architecture. Council and staff discussed higher maintenance building materials, and noted larger sized buildings create a more institutional look. Council noted incorporating large windows to view internal pipework of the facility. Council and staff discussed incorporating an expansion of facility for future needs and balancing needs of city relative to cost of facility. Project Manager Hammerbeck noted the Bellwether proposed test well location and noted reports on initial testing of water quality, and flow feeding towers based on number of users. Council and staff discussed number of facilities, possible expansions, locations, capacity of facility, Agenda Item: 7a. with further discussion at a Council meeting. Public Works Director Mattson noted future water supply planning will become routine discussion as infrastructure is planned. 3.Unscheduled Items. No unscheduled business was heard. 4.Adjournment MOTION: made by Nichols, seconded by Schultz to adjourn. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) Meeting adjourned at 6:44 pm. ________________________________ Michelle Friedrich – Deputy Clerk 1 CITY OF CORCORAN City Council Meeting Minutes December 9, 2021 - 7:00 pm The Corcoran City Council met on December 9, 2021, in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Bottema, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were present. Interim City Administrator Beise, Deputy Clerk Friedrich, Finance Manager Ung, Public Works Director Mattson, and Director of Public Safety Gottschalk were present. City Planner Lindahl and Planner Davis were present via electronic means. 1.Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegian ce. 3.Agenda Approval Interim City Administrator Beise noted revised copies of attachments for Item 9a., outlining the tax rate change annually, and Item 9b., amending the wage scale for part-time police officer positions. MOTION: made by Nichols, seconded by Schultz to approve the agenda as modified. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) 4.Commission Representatives Mayor McKee noted Planning Commissioners Shoulak and Parks and Trails Commissioner Dugan were present via electronic means. 5.Open Forum (Public Comment Opportunity) Mayor McKee invited residents to communicate in-person or telephonically during the public comment opportunity. Interim City Administrator Beise noted no public comment cards were received and explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. Councilor Vehrenkamp noted Bechtold Road signs were replaced. 6.Presentations/Recognitions a.Watershed Update – Ken Guenthner and Kris Guentzel Commissioner Guenthner, Elm Creek Watershed, introduced Kris Guentzel, Senior Water Resource Specialist with Hennepin County Environment and Energy. Commissioner Guenthner reviewed the history of the Elm Creek Watershed and presented an overview of commission responsibilities. Commissioner Guenthner noted utilizing the watershed as a conduit for community education resource. Commissioner Guenthner reviewed the Local Governing Unit (LGU) within the City and the process in creating and implementing surface water plans, and collaboration with joint power agreements to create management organizations to accomplish management plan requirements. Commissioner Guenthner noted review of the permit is completed and reviewed by the watershed for compliance with the statutory mandated requirements. Commissioner Guenther noted the watershed sets common surface management policy standards allowing communities a similar approach to surface water management. Commissioner Guenthner reviewed the three areas of watershed funding include dues by each city, application and escrow fees, and levy of up to $500,000 annually for capital improvement projects, Agenda Item 7b. 2 noting grant funding availability for water improvement projects within a city. Kris Guentzel, Senior Water Resource Specialist, noted current work being completed in Corcoran regarding rural conservation. Mr. Guentzel outlined the watershed’s priority in protecting natural resources, and reviewed Hennepin County’s community outreach calendar with public involvement noting adoption of the Natural Resources Strategic Plan in the fall of 2022. Mr. Guentzel noted initiatives include reduction in climate change and conservation in rural farm areas. Commissioner Guenthner thanked Council for their time, outlined surface water management responsibilities within the City, and expressed interest in reappointment to the Elm Creek Watershed Commission. Council thanked Commissioner Guenthner for his service to the commission. 7. Consent Agenda a. Draft Work Session Minutes of November 22, 2021 b. Draft Council Meeting Minutes of November 22, 2021 c. Financial Claims d. Liability Coverage - Waiver e. Magnan Acres Wetland Waiver f. Test Well # 2 -- Award Bid g. Appraisal – Park Trail Road Feasibility h. Memorandum of Understanding – Union Wages MOTION: made by Vehrenkamp, seconded by Bottema to approve consent agenda as presented. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) 8. Planning Business (Public Comment Opportunity) No Planning Business was heard. No residents participated in the public comment opportunity. 9. Unfinished Business (Public Comment Opportunity) Mayor McKee noted residents are invited to participate in person and telephonically for public comment opportunity. Interim City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. a. Budget and Levy Hearing – 2022 Budget and Property Tax Levy Finance Manager Ung reviewed the budget and levy timeline process beginning in April each year with a County open book meeting, budget draft review by Council in June and July with continued budget refinements at Council work sessions through August, with preliminary adoption of the draft budget by Council in September, and Hennepin County’s notification to residents of 2022 proposed levies and taxes in November. Finance Manager Ung reviewed the 2021 tax rate of 45.322 percent, and the final, reduced tax rate of 43.099 percent for 2022. Finance Manager Ung noted a 2.895 percent decrease in tax rates from 2017 to 2022 and the significant achievement of a decreased tax rate with an increasing tax levy. Council noted request for actual tax rate on each funding source. Finance Manager Ung reviewed home value, tax capacity, tax rate, and city tax portion. Finance Manager Ung reviewed cost of City services on a median household value of $400,000 equates to an annual cost of $1,724, or $144 per month. Mayor McKee opened the Budget and Levy Public Hearing. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. MOTION: made by Nichols, seconded by Schultz closed the Public Hearing. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) b. 2022 Full-Time, Part-Time Seasonal Wage Schedule c. 2022 General Fund Budget and Property Tax Levy d. 2022 Fee Schedule e. 2022 Water and Sanity Sewer Budget 3 Council noted prior review and thorough discussion of items 9b-e. Interim City Administrator Beise noted one change to item 9b., included a pay scale change to the wage schedule for part -time police officers. Staff noted a fee change to the solid waste hauler license application fee of $75 to item 9d. MOTION: made by Bottema, seconded by Vehrenkamp approving items 9b-e as amended. Council discussed rink attendant starting wage salary. Interim City Administrator Beise noted interest has remained consistent, and there have been enough applicants to fill the position s. Council inquired on the fee structure schedule review and analysis study update. Interim City Administrator Beise noted the fee analysis is being finalized and will be brought forth to Council in the first quarter of 2022 with recommendations for changes to the fee schedule. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) 10. New Business (Public Comment Opportunity) Mayor McKee invited residents to participate in person and telephonically to comment on New Business. Interim City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. a. 2022 Council Calendar Council and staff reviewed the calendar and noted the ability to schedule future work sessions upon Council direction. Interim City Administrator Beise noted the addition of a November 14 Special Meeting to canvas the election results. Council noted review of the Goal Setting Work Sessions and requested a survey to secure a date. MOTION: made by Schultz, seconded by Nichols approve the 2022 City Calendar. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) b. Executive Search Firm Selection Council discussed placement results of executive search firm companies, noting positive comments with Mark Drown at Drown & Associates. Council discussed the 2-year guarantee with Drown & Associates, costs of each firm, and video pool with Drown & Associates. Council noted majority of placements in Minnesota with GOVHR and Drown & Associates. MOTION: made by Bottema, seconded by Vehrenkamp authorizing staff to draft and enter into agreement with the preferred firm. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) c. Early Grading – Early Site Grading Work Agreement – Bellwether/Newman Public Works Director Mattson summarized areas of Bellwether/Amberley and Newman early grading request to balance dirt between Newman and VanBlaricom properties as end of gradable upland area. Public Works Director Mattson reviewed past requests for early grading to take advantage of seasonality and efficiencies. Public Works Mattson reviewed collaboration process with the City attorney to create a substantial early grading agreement that includes the same conditions within the development contract with an assurance of permit compliance meeting all the preliminary plat obligations. Public Works Director Mattson noted Pulte Homes has requested consideration for early site grading agreement contingent upon the specified conditions for the future Bellwether development. Council and staff discussed stockpile grading, on-site trunk sewer work creating intermittent pile sites, with no temporary stockpile planned. Public Works Director Mattson noted all access would be through the VanBlaricom property, with no construction traffic on Hunter Ridge. Council and staff discussed time saved with an early grading request versus the normal preliminary plat process. MOTION: made by Schultz, seconded by Bottema to authorize staff to execute a final version of the Early Site Grading Work Agreement contingent upon the specified conditions for the future Bellwether development. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) d. Chamber of Commerce Representative 4 Council discussed the I-94 Chamber of Commerce representation, opportunity for staff and Council to participate in I-94 Chamber of Commerce. Council discussed State of Cities event and noted positive attributes of event. Interim City Administrator Beise noted options for attendance in representation. Council discussed creation of sub-committee to participate in the I-94 Chamber of Commerce. Council selected the Mayor McKee as the City Representative. 11. Staff Reports 12. 2021 City Council Schedule Interim City Administrator Beise noted Wednesday, December 22 is the final Council meeting of the year, noted planning items on the agenda, and the year in review. 13. Adjournment MOTION: made by Nichols, seconded by Schultz to adjourn. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) Meeting adjourned at 8:14 pm. Michelle Friedrich – Deputy Clerk Agenda Item 7c. Council Meeting Date:12/22/2021 FINANCIAL CLAIMS Prepared By:Maggie Ung CHECK RANGE Agenda Item: FUND #500 ESCROW CLAIMS Paid to Amount Project name SEE THE REGISTER FOR #500 CLAIMS Total $0.00 Total Fund #500 =-$ (See attached Payments Detail) Agenda Item:ALL OTHER FINANCIAL CLAIMS 316,698.25$ (See attached Check Detail Registers) Total Checks 316,698.25$ Total of Auto Deductions 240,278.15$ TOTAL EXPENDITURES FOR APPROVAL 556,976.40$ Date Paid to Amount 12/1/2021 Healthpartners 29,823.31$ Employee Health Insurance 12/2/2021 ADP 86,201.38$ Net Payroll and Taxes 12/2/2021 Farmer's Bank 25.00$ Stop Payment Fee 12/3/2021 Farmer's Bank 15.00$ACH Fee 12/6/2021 MN PERA 18,890.33$ Pension Plan 12/6/2021 ADP 6,046.95$ Net Payroll and Taxes 12/6/2021 Optum 3,628.67$ Employee HSA Contribution 12/7/2021 State of MN - Empower 5,146.23$ Employee Deferred Comp/Healthcare Savings 12/7/2021 ADP 538.46$ Payroll Correction 12/8/2021 RevTrak 806.56$ Credit Card Processing Fee 12/8/2021 MN PERA 76.14$ Pension Plan 12/9/2021 State of MN - Empower 5,610.68$ Employee Deferred Comp/Healthcare Savings 12/14/2021 MN Dept of Revenue 1.43$Fuel Tax 12/16/2021 ADP 80,486.88$ Net Payroll and Taxes 12/1/2021 ACTIVE 911 156.00$ 911 CAD Subscription 12/3/2021 U OF M 270.00$ Building Official Training 12/6/2021 4IMPRINT 161.83$ Business Card 12/7/2021 USPS 273.20$ Utility bill Postage 12/9/2021 ZOOM 14.99$ Zoom For Council Worksession 12/9/2021 ZOOM 69.88$ Zoom For Council Meetings 12/13/2021 FLETIO 30.00$ Pd Software 12/13/2021 UNITED AG TURN CLIFTON 829.73$ PW Equipment Supplies 12/15/2021 MNFOP 225.00$ MN FOP Legal Defense Membership 12/15/2021 CUB FOODS 305.70$ Police Supplies 12/15/2021 TARGET 542.91$ Police Supplies 12/16/2021 JETS PIZZA 101.89$ Police Training - Meal Total 240,278.15$ Auto Deductions / Electronic Fund Transfer / Other Disbursements *Check Detail Register© CITY OF CORCORAN December 2021 Check Amt CommentInvoice 10100 Farmers State Bank ABDO, EICK & MEYERS, LLPPaid Chk# 031508 12/6/2021 $8,750.00 PROFESSIONAL FINANCE MANAGEMENTG 100-20200 Accounts Payable 2021 Total ABDO, EICK & MEYERS, LLP $8,750.00 AMAZON CAPITAL SERVICESPaid Chk# 031509 12/6/2021 $518.79 PD TRAINING MATERIALG 100-20200 Accounts Payable 13GC-LGXM-9 $971.96 BALL ADAPTERG 100-20200 Accounts Payable 17HQ-3M7P-F $219.13 TEE BALL BAT/TAPEG 100-20200 Accounts Payable 1CPD-M463-P $93.01 CITY HALL ENVELOPESG 100-20200 Accounts Payable 1QQ1-CXFN-T Total AMAZON CAPITAL SERVICES $1,802.89 CLAYTON DECKERPaid Chk# 031510 12/6/2021 $11.20 K9 FOODG 202-20200 Accounts Payable 082021 $4.99 K9 FOODG 202-20200 Accounts Payable 082021 $20.00 K9 FOODG 202-20200 Accounts Payable 092021 $91.90 K9 KENNELG 202-20200 Accounts Payable 112021 $257.99 K9 KENNELG 202-20200 Accounts Payable 112021 Total CLAYTON DECKER $386.08 COMCAST- 902943336Paid Chk# 031511 12/6/2021 $113.69 LAND LINEG 100-20200 Accounts Payable 134279476 $113.69 LAND LINEG 100-20200 Accounts Payable 134279476 $113.69 LAND LINEG 100-20200 Accounts Payable 134279476 Total COMCAST- 902943336 $341.07 COMPUTER INTEGRATION TECHPaid Chk# 031512 12/6/2021 $250.00 UCC CERT VPNG 100-20200 Accounts Payable 123068 $4,400.25 AGREEMENT MANAGED SERVICESG 100-20200 Accounts Payable 318382 $399.00 REMOTE SERVICE SUPPORTG 100-20200 Accounts Payable 318673 Total COMPUTER INTEGRATION TECH $5,049.25 MINNESOTA DEPT OF HEALTHPaid Chk# 031513 12/6/2021 $1,630.00 WATER CONNECTIONG 601-20200 Accounts Payable 1270075-Q4 Total MINNESOTA DEPT OF HEALTH $1,630.00 NORTHWEST HENN LEAGUE OF MUNICPaid Chk# 031514 12/6/2021 $200.00 2022 MEMBER DUESG 100-20200 Accounts Payable 2022 Total NORTHWEST HENN LEAGUE OF MUNIC $200.00 ONSOLVE, LLCPaid Chk# 031515 12/6/2021 $4,947.99 2022 CODERED RENEWALG 100-20200 Accounts Payable 15203076 Total ONSOLVE, LLC $4,947.99 Page 1 *Check Detail Register© CITY OF CORCORAN December 2021 Check Amt CommentInvoice RAY ALLEN MANUFACTURINGPaid Chk# 031517 12/6/2021 $69.99 PD K9 COLLAR W/ HANDLEG 100-20200 Accounts Payable RINV218126 Total RAY ALLEN MANUFACTURING $69.99 STREICHER S POLICE EQUIPMENTPaid Chk# 031518 12/6/2021 ($99.99)PD UNIFORMG 100-20200 Accounts Payable I1529752 $109.99 PD UNIFORMG 100-20200 Accounts Payable I1534673 $403.91 PD UNIFORMG 100-20200 Accounts Payable I1534906 $36.00 PD RESERVESG 100-20200 Accounts Payable I1535051 $110.00 PD UNIFORMG 100-20200 Accounts Payable I1535354 $368.92 PD UNIFORMG 100-20200 Accounts Payable I1536029 $758.85 PD UNIFORMG 100-20200 Accounts Payable I1536336 $125.99 PD UNIFORMG 100-20200 Accounts Payable I1536377 $87.00 PD UNIFORMG 100-20200 Accounts Payable I1536419 Total STREICHER S POLICE EQUIPMENT $1,900.67 SUBURBAN TIRE WHOLESALE INCPaid Chk# 031519 12/6/2021 $1,204.16 PD VEHICLE MAINTENANCEG 100-20200 Accounts Payable 10182514 Total SUBURBAN TIRE WHOLESALE INC $1,204.16 XCEL ENERGYPaid Chk# 031520 12/6/2021 $985.86 STREET LIGHTINGG 100-20200 Accounts Payable 756808095 Total XCEL ENERGY $985.86 Page 2 *Check Detail Register© CITY OF CORCORAN December 2021 Check Amt CommentInvoice 10100 Farmers State Bank ACME TOOLSPaid Chk# 031526 12/22/2021 $34.99 PW SUPPLIESE 100-43100-225 Landscape/Ditch Materials 9386423 $423.22 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL)9422396 $315.92 PW SNOW SHOVELE 100-43100-210 Operating Supplies (GENERAL)9430557 ($19.99)PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL)9432752 $237.55 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL)9434946 $197.98 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL)9437738 $115.96 CITY HALL SNOW PUSHERE 100-41941-210 Operating Supplies (GENERAL)9445215 $504.47 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL)9445477 Total ACME TOOLS $1,810.10 ADAMS PEST CONTROL, INC.Paid Chk# 031527 12/22/2021 $92.70 PEST CONTROLE 100-41941-210 Operating Supplies (GENERAL) $108.90 PEST CONTROLE 100-43100-210 Operating Supplies (GENERAL)12022021 Total ADAMS PEST CONTROL, INC.$201.60 ADVANCED DRAINAGE SYSTEMSPaid Chk# 031528 12/22/2021 $4,260.00 PW SUPPLIESE 100-43100-229 Culverts 20084226 Total ADVANCED DRAINAGE SYSTEMS $4,260.00 ADVANCED IRRIGATION, INC.Paid Chk# 031529 12/22/2021 $360.00 IRRIGATION SERVICE LABORE 415-45200-300 Professional Srvs (GENERAL)48014091521 Total ADVANCED IRRIGATION, INC.$360.00 AMAZON CAPITAL SERVICESPaid Chk# 031530 12/22/2021 $590.00 PD BATTERY CABLESE 416-42100-210 Operating Supplies (GENERAL)14Y1-DV6R-G $177.56 CITY HALL OUTDOOR FLOOR MATE 100-41941-210 Operating Supplies (GENERAL)176Y-XVM,-H6 $143.97 CITY HALL RUBBER MATE 100-41941-210 Operating Supplies (GENERAL)19JC-DWYWR $49.98 CITY HALL BOOT SCRUBBERE 100-41941-210 Operating Supplies (GENERAL)1CNJ-V3Y4-6 $115.78 PD TRAINING MATERIALE 100-42100-208 Training and Instruction 1KJP-V1X3-TH $27.98 CITY HALL SUPPLIESE 100-41941-210 Operating Supplies (GENERAL)1L6H-X6KY-6H $16.02 PD SUPPLIESE 100-42100-200 Office Supplies (GENERAL)1LVC-4LJV-K1 $38.38 PD SUPPLIESE 100-42100-223 Building Repair Supplies 1LVC-4LJV-K1 $79.44 PD HOLIDAY PARADEE 201-42100-210 Operating Supplies (GENERAL)1YN3-CVXX-1 Total AMAZON CAPITAL SERVICES $1,239.11 AUTOZONEPaid Chk# 031531 12/22/2021 $128.72 PD OIL FILTERSE 100-42100-220 Repair/Maint Supply (GENERAL)4330745771 Total AUTOZONE $128.72 BEAUDRY OIL COMPANYPaid Chk# 031532 12/22/2021 $206.19 GASOLINEE 100-41920-210 Operating Supplies (GENERAL) $0.00 DIESELE 100-43100-212 Motor Fuels $2,055.77 GASOLINEE 100-43100-212 Motor Fuels 1932841 $1,660.36 SQUAD FUELE 100-42100-212 Motor Fuels 1932849 Total BEAUDRY OIL COMPANY $3,922.32 Page 3 *Check Detail Register© CITY OF CORCORAN December 2021 Check Amt CommentInvoice BOYER TRUCKSPaid Chk# 031533 12/22/2021 $73.42 PW LOCK ASYE 100-43100-220 Repair/Maint Supply (GENERAL)003P13653 $416.02 PW BRUSHE 100-43100-210 Operating Supplies (GENERAL)003P14580 Total BOYER TRUCKS $489.44 BSN SPORTSPaid Chk# 031534 12/22/2021 $2,200.60 BATTING TEE/MESH BAGSE 100-45200-261 Recreation Programming 914937953 Total BSN SPORTS $2,200.60 CARSON, CLELLAND & SCHREDERPaid Chk# 031535 12/22/2021 $106.88 GARAGES TOOG 500-20201 Building Permits Payable $71.25 ST THERESE APPLICATIONG 500-20201 Building Permits Payable $261.26 TAVERA 2ND ADDITIONG 500-20201 Building Permits Payable $2,102.52 CRIMINALE 100-42100-304 Legal Fees $11.16 MONTHLY SUPPORT FEESE 100-42100-304 Legal Fees $4,405.67 CIVILE 100-41600-300 Professional Srvs (GENERAL)11302021 $807.52 66TH AVE CORRIDOR EASEMENT ACQUISITIONE 427-43100-530 Improvements Other Than Bldgs 11302021 $866.88 AMBERLY BELLWETHERG 500-20201 Building Permits Payable 11302021 Total CARSON, CLELLAND & SCHREDER $8,633.14 CENTERPOINT ENERGY HOUSTONPaid Chk# 031536 12/22/2021 $72.79 NATURAL GASE 100-45200-380 Utility & Services (GENERAL) $15.00 NATURAL GASE 100-41941-380 Utility & Services (GENERAL) $10.11 NATURAL GAS-9100E 100-43100-380 Utility & Services (GENERAL) Total CENTERPOINT ENERGY HOUSTON $97.90 CENTURY LINKPaid Chk# 031537 12/22/2021 $0.00 LAND LINE 763-420-4061E 100-45200-321 Telephone $141.16 LAND LINE/FIRE MONITORING-9100E 100-43100-321 Telephone Total CENTURY LINK $141.16 CINTAS - 470Paid Chk# 031538 12/22/2021 $0.00 CITY HALL - RUGSE 100-41941-210 Operating Supplies (GENERAL) $0.00 UNIFORMSE 100-43100-417 Uniforms $0.00 UNIFORMSE 100-43100-417 Uniforms $0.00 TOWELSE 100-43100-210 Operating Supplies (GENERAL) ($61.66)FLOOR MATS - POLICEE 100-41941-210 Operating Supplies (GENERAL)4093885508C ($3.32)CITY HALLE 100-41941-210 Operating Supplies (GENERAL)4099238488c $40.80 PUBLIC WORKSE 100-43100-210 Operating Supplies (GENERAL)4103339334 $187.15 UNIFORMSE 100-43100-417 Uniforms 4103339472 $15.10 PUBLIC WORKSE 100-43100-210 Operating Supplies (GENERAL)4104027390 $13.19 PD TOWELSE 100-42100-223 Building Repair Supplies 4104027486 $77.95 PUBLIC WORKSE 100-43100-210 Operating Supplies (GENERAL)4104027488 $187.15 UNIFORMSE 100-43100-417 Uniforms 4104027672 $95.22 CITY HALL - RUGSE 100-41941-210 Operating Supplies (GENERAL)4104709622 Total CINTAS - 470 $551.58 CITY OF CORCORANPaid Chk# 031539 12/22/2021 Page 4 *Check Detail Register© CITY OF CORCORAN December 2021 Check Amt CommentInvoice $25.07 WATER BILLE 100-41941-380 Utility & Services (GENERAL)122021 Total CITY OF CORCORAN $25.07 COMCAST- 902943336Paid Chk# 031540 12/22/2021 $92.79 LAND LINEE 100-41941-321 Telephone $92.78 LAND LINEE 100-42100-321 Telephone $92.78 LAND LINEE 100-43100-321 Telephone Total COMCAST- 902943336 $278.35 COMPUTER INTEGRATION TECHPaid Chk# 031541 12/22/2021 $247.00 FORTITOKEN LICENSE 5 USERSE 100-41951-207 Computer Supplies 123168 $1,040.00 AGREEMENT OFFICE 365E 100-41951-207 Computer Supplies 319496 $4,400.25 MANAGED SERVICESE 100-41951-300 Professional Srvs (GENERAL)319959 $595.00 AGREEMENT BACKUPE 100-41951-300 Professional Srvs (GENERAL)320036 Total COMPUTER INTEGRATION TECH $6,282.25 COPPER PENNEY TRAININGPaid Chk# 031542 12/22/2021 $400.00 USE OF FORCE TRAININGE 100-42100-208 Training and Instruction 569 $400.00 USE OF FORCE TRAININGE 100-42100-209 Police Reserves 569 Total COPPER PENNEY TRAINING $800.00 CORCORAN PET CARE CENTER, LLCPaid Chk# 031543 12/22/2021 $605.32 PD K9 SHOTSE 202-42100-213 Police K9 43224 Total CORCORAN PET CARE CENTER, LLC $605.32 CULLIGAN BOTTLED WATERPaid Chk# 031544 12/22/2021 $777.50 OFFICE WATERE 100-42100-210 Operating Supplies (GENERAL)100X07137008 Total CULLIGAN BOTTLED WATER $777.50 DAKOTA SUPPLY GROUPPaid Chk# 031545 12/22/2021 $79.21 PW SUPPIESE 100-45200-210 Operating Supplies (GENERAL)S101452656.0 $26.83 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL)S101452656.0 $28.69 PW SUPPLIESE 100-45200-210 Operating Supplies (GENERAL)S101470851.0 $5.66 PW SUPPLIESE 100-45200-210 Operating Supplies (GENERAL)S101471127.0 ($22.02)PW CREDIT MEMOE 100-45200-210 Operating Supplies (GENERAL)S101471530.0 Total DAKOTA SUPPLY GROUP $118.37 ECM PUBLISHERS INCPaid Chk# 031546 12/22/2021 $43.54 ORDINANCE NO 2021-441/2021-4E 100-41941-210 Operating Supplies (GENERAL)867180 $47.49 ORDINANCE NO 2021-435/2021-43E 100-41941-210 Operating Supplies (GENERAL)867181 $47.49 ORDINANCE NO 2021-439/2021-4E 100-41941-210 Operating Supplies (GENERAL)867182 $51.45 ORDINANCE NO 2021-443/2021-4E 100-41941-210 Operating Supplies (GENERAL)867183 Total ECM PUBLISHERS INC $189.97 EMBEDDED SYSTEMS, INC.Paid Chk# 031547 12/22/2021 $830.25 SIREN MAINTENANCE FEEE 100-42100-380 Utility & Services (GENERAL)344271 Total EMBEDDED SYSTEMS, INC.$830.25 FERGUSON WATERWORKSPaid Chk# 031548 12/22/2021 Page 5 *Check Detail Register© CITY OF CORCORAN December 2021 Check Amt CommentInvoice $734.76 WATER METERSE 601-49400-215 Water Meters 0487383 $2,728.69 WATER METERSE 601-49400-215 Water Meters 0487399 Total FERGUSON WATERWORKS $3,463.45 FORCE AMERICAPaid Chk# 031549 12/22/2021 $504.00 SENSORE 100-43100-220 Repair/Maint Supply (GENERAL)001-1595899 Total FORCE AMERICA $504.00 FP MAILING SOLUTIONSPaid Chk# 031550 12/22/2021 $128.85 QTRLY MAIL METERE 100-41941-201 Postage/Shipping RI105134264 Total FP MAILING SOLUTIONS $128.85 GOPHER STATE ONE CALLPaid Chk# 031551 12/22/2021 $143.10 SERVICEE 601-49400-380 Utility & Services (GENERAL)1110311 $143.10 SERVICEE 602-49450-380 Utility & Services (GENERAL)1110311 Total GOPHER STATE ONE CALL $286.20 GREGORY, ERICPaid Chk# 031552 12/22/2021 $230.00 2021 BOOT REIMBURSEMENTE 100-43100-417 Uniforms 121621 Total GREGORY, ERIC $230.00 HANOVER, CITY OFPaid Chk# 031553 12/22/2021 $15,755.64 2021 FIRE PROTECTIONE 100-42200-300 Professional Srvs (GENERAL)12/15/2021 Total HANOVER, CITY OF $15,755.64 HEINZ, BRANDONPaid Chk# 031554 12/22/2021 $230.00 2021 BOOT REIMBURSEMENTE 100-43100-417 Uniforms 121621 Total HEINZ, BRANDON $230.00 HENN CTY TREAS/ELECTIONSPaid Chk# 031555 12/22/2021 $1,564.01 PVCs 2021E 100-41941-210 Operating Supplies (GENERAL)2021-1 $1,611.00 ELECTION EQUIPMENT RENTALE 100-41941-210 Operating Supplies (GENERAL)22MAINT Total HENN CTY TREAS/ELECTIONS $3,175.01 HENNEPIN COUNTY ARPaid Chk# 031556 12/22/2021 $15.00 VIEW RECORDSE 100-43100-300 Professional Srvs (GENERAL)1000175893 Total HENNEPIN COUNTY AR $15.00 HENNEPIN COUNTY INFO TECHPaid Chk# 031557 12/22/2021 $1,416.73 PD RADIO LEASE FEESE 100-42100-323 Radio Units 1000175349 $220.95 PW RADIO FLEET FEEE 100-43100-210 Operating Supplies (GENERAL)1000175416 Total HENNEPIN COUNTY INFO TECH $1,637.68 HENNEPIN COUNTY TREASURER-A600Paid Chk# 031558 12/22/2021 $1,201.16 TRUTH IN TAXATION NOTICESE 100-41941-210 Operating Supplies (GENERAL)122021 Total HENNEPIN COUNTY TREASURER-A600 $1,201.16 HOLIDAY COMPANIESPaid Chk# 031559 12/22/2021 $45.00 PD CAR WASHE 100-42100-220 Repair/Maint Supply (GENERAL)12052021 Page 6 *Check Detail Register© CITY OF CORCORAN December 2021 Check Amt CommentInvoice Total HOLIDAY COMPANIES $45.00 IACPPaid Chk# 031560 12/22/2021 $190.00 MATT GOTTSCHALK MEMBERSHIP DUESG 202-15500 Prepaid Items 0203682 Total IACP $190.00 INTELLIGENT DESIGN CORPPaid Chk# 031561 12/22/2021 $66.00 CANCELED PERMIT FEE REFUNDR 100-42400-32210 Bldg/Plan Review Fees 12132021 Total INTELLIGENT DESIGN CORP $66.00 KOTTKE, ROBBIEPaid Chk# 031562 12/22/2021 $230.00 2021 BOOT REIMBURSEMENTE 100-43100-417 Uniforms 121621 Total KOTTKE, ROBBIE $230.00 LANDFORMPaid Chk# 031563 12/22/2021 $710.00 URBAN CONSERVATION SUBDIV. AMEND. 21-011E 100-41910-300 Professional Srvs (GENERAL) $631.50 Bass Lake Est. FP, PUD 17-036G 500-20442 Bass Lake Est. FP, PUD 17-036 32389 $211.50 Pulte Encore Final PUD and FP 18-027G 500-20436 Pulte Encore - PUD Skch 17-029 32390 $508.00 Pulte Bellwether 2nd Addition Final Plat and PUD 19-001G 500-20436 Pulte Encore - PUD Skch 17-029 32391 $71.00 NELSON TRUCKING CUP, SP, VAR 20-022G 500-20482 Nelson Sketch Plan 19-023 32392 $106.50 RUSH CREEK RESERVE 20-030G 500-20488 Rush Creek Reserve 32392 $1,350.00 NE DISTRICT PLAN 21-050E 100-41910-300 Professional Srvs (GENERAL)32393 $35.50 NAPA CUP AND SP 21-004G 500-20223 Napa Site Plan CUP 21-004 32393 $35.50 D&D Service CUP SP VAR 21-012G 500-20227 D&D Service CUP SP VAR 21-012 32393 $245.00 Garages RZ, VAR, SP/CUP 21-016G 500-20228 Garages RZ, VAR, SP/CUP 21-016 32393 $71.00 FRANZEN FINAL PLAT 21-021G 500-20221 Franzen Minor Subd #20-049 32393 $284.00 COOK LAKE HIGHLANDS 21-028G 500-20490 Cook Lake - Schommer 32393 $1,069.50 BECHTOLD FARM 21-030G 500-20361 Bechtold Farm 32393 $948.00 KARINIEMI ROEHLKE SKETCH 20-033G 500-20302 Kariniemi Roehke 32393 $71.00 ZONING AMENDMENT FOR ASSEMBLY USES 21-034E 100-41910-300 Professional Srvs (GENERAL)32393 $142.00 TAVERA 2ND ADD FP AND FPUD 21-036G 500-20332 Lennar Tavera Development 32393 $426.00 AMBERLEY & BELLWETHER 6TH FP AND FPUD 21- 037 G 500-20436 Pulte Encore - PUD Skch 17-029 32393 $994.00 ST THERESE PP SP CUP 21-042G 500-20471 St. Therese Sketch Plan 19-006 32393 $482.00 TAVERA PUD AMEND STOCKPILE 21-043G 500-20332 Lennar Tavera Development 32393 $1,205.50 TAVERA 3RD ADDITION FP AND FPUD 21-044G 500-20332 Lennar Tavera Development 32393 $315.00 TMOBILE MINOR SPA 21-045E 100-41910-300 Professional Srvs (GENERAL)32393 $1,544.50 HWY 55 SKETCH PLAN 21-047G 500-20289 Hwy 55 Business Park 32393 $1,913.00 PULTE HACKAMORE SKETCH PLAN 21-048G 500-20303 Pulte Hackamore 32393 $71.00 MS4 ORDINANCE UPDATE 21-051E 100-41910-300 Professional Srvs (GENERAL)32393 $228.50 DISH WIRELESS SPA 21-054G 500-20201 Building Permits Payable 32393 $3,513.00 CITY BUSINESSE 100-41910-300 Professional Srvs (GENERAL)32393 $1,309.00 CODE ENFORCEMENTE 100-41920-300 Professional Srvs (GENERAL)32393 $200.00 CITY MEETINGSE 100-41910-300 Professional Srvs (GENERAL)32393 Total LANDFORM $18,691.50 LEAGUE OF MINNESOTA CITIESPaid Chk# 031564 12/22/2021 $6,767.00 LMC MEMBERSHIP DUESE 100-41900-433 Dues and Memberships 347924 $55.00 MCMA DINNERE 100-41100-208 Training and Instruction 354063 Page 7 *Check Detail Register© CITY OF CORCORAN December 2021 Check Amt CommentInvoice Total LEAGUE OF MINNESOTA CITIES $6,822.00 LOCATORS & SUPPLIES INCPaid Chk# 031565 12/22/2021 $243.00 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL)0296706-IN $141.49 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL)0296763-IN Total LOCATORS & SUPPLIES INC $384.49 MADDEN, GALANTER, HANSEN LLPPaid Chk# 031566 12/22/2021 $576.00 LABOR RELATION SERVICESE 100-41600-304 Legal Fees 07_2021 $855.00 LABOR RELATION SERVICESE 100-41600-304 Legal Fees 11_2021 Total MADDEN, GALANTER, HANSEN LLP $1,431.00 MARIE RIDGEWAY LICSW, LLCPaid Chk# 031567 12/22/2021 $150.00 THERAPY SESSIONE 100-41941-300 Professional Srvs (GENERAL)12022021 Total MARIE RIDGEWAY LICSW, LLC $150.00 MARTIN-MCALLISTERPaid Chk# 031568 12/22/2021 $1,100.00 PERSONNEL EVALUATIONE 100-42100-300 Professional Srvs (GENERAL)14292 Total MARTIN-MCALLISTER $1,100.00 MEISTER PATPaid Chk# 031569 12/22/2021 $230.00 2021 BOOT REIMBURSEMENTE 100-43100-417 Uniforms 121621 Total MEISTER PAT $230.00 MENARDS BUFFALOPaid Chk# 031570 12/22/2021 $38.98 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL)51298 $237.77 CITY HALL DECORATIONS/SUPPLIESE 100-41941-210 Operating Supplies (GENERAL)51379 Total MENARDS BUFFALO $276.75 MENARDS MAPLE GROVEPaid Chk# 031571 12/22/2021 $1.00E 100-43100-210 Operating Supplies (GENERAL) $94.90 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL)91411 $147.37 PW SUPPLIESE 100-45200-210 Operating Supplies (GENERAL)91815 $71.40 PW CEMENTE 100-43100-210 Operating Supplies (GENERAL)91866 Total MENARDS MAPLE GROVE $314.67 METROPOLITAN COUNCIL ENVIROPaid Chk# 031572 12/22/2021 $11,642.72 01/2022 WASTE WATER SERVICESG 602-15500 Prepaid Items 0001132888 Total METROPOLITAN COUNCIL ENVIRO $11,642.72 MIDWEST MACHINERY CO.Paid Chk# 031573 12/22/2021 $341.75 45 GALLON TANKE 100-45200-210 Operating Supplies (GENERAL)2536063 $82.40 PW BRACKETE 100-45200-210 Operating Supplies (GENERAL)2543009 Total MIDWEST MACHINERY CO.$424.15 MILLER CHEVROLETPaid Chk# 031574 12/22/2021 $1,023.09 PW VEHICLE REPAIRE 100-43100-220 Repair/Maint Supply (GENERAL)CVCS674879 Total MILLER CHEVROLET $1,023.09 Page 8 *Check Detail Register© CITY OF CORCORAN 12/17/21 10:36 AM Page 7 December 2021 Check Amt CommentInvoice MIMBACH FLEET SUPPLY INCPaid Chk# 031575 12/22/2021 $479.99 PW SALTE 100-43125-210 Operating Supplies (GENERAL)181746 Total MIMBACH FLEET SUPPLY INC $479.99 MINNESOTA OCCUPATIONAL HEALTHPaid Chk# 031576 12/22/2021 $514.00 SERVICEE 100-42100-300 Professional Srvs (GENERAL)385156 Total MINNESOTA OCCUPATIONAL HEALTH $514.00 MINNESOTA RURAL WATER ASSOCPaid Chk# 031577 12/22/2021 $706.50 FEB 2022-JAN 2023 MEMBERSHIPE 601-49400-433 Dues and Memberships 2022 Total MINNESOTA RURAL WATER ASSOC $706.50 MN DEPT OF LABOR & INDUSTRYPaid Chk# 031578 12/22/2021 $12,904.44 SEPTEMBER0530302021 - 3RD QUARTER 2021 SURCHARGE R 100-42400-32210 Bldg/Plan Review Fees 2021.Q3.SUR Total MN DEPT OF LABOR & INDUSTRY $12,904.44 MN RECREATION/PARK ASSOCPaid Chk# 031579 12/22/2021 $300.00 2022 PARK/REC MEMBERSHIP DUESG 100-15500 Prepaid Items 2022 Total MN RECREATION/PARK ASSOC $300.00 MONNENS, DANIPaid Chk# 031580 12/22/2021 $227.36 PD TRAINING MILEAGE REIMBURSEMENTE 100-42100-209 Police Reserves $28.00 PD TRAINING PARKING REIMBURSEMENTE 100-42100-209 Police Reserves Total MONNENS, DANI $255.36 MSCICPaid Chk# 031581 12/22/2021 $1,125.00 2022 MSCIC TRAINING CONFERENCEE 100-42100-208 Training and Instruction 2022 Total MSCIC $1,125.00 NAPA AUTO PARTS - CORCORANPaid Chk# 031582 12/22/2021 $28.68 PD WIPER BLADEE 100-42100-220 Repair/Maint Supply (GENERAL)379005 Total NAPA AUTO PARTS - CORCORAN $28.68 NORTH MEMORIAL EMS EDUCATIONPaid Chk# 031583 12/22/2021 $550.00 EMR INITIAL TRAININGE 100-42100-208 Training and Instruction 74574 Total NORTH MEMORIAL EMS EDUCATION $550.00 OFFICE DEPOTPaid Chk# 031584 12/22/2021 $100.00 CITY HALL SUPPLIESE 100-41941-200 Office Supplies (GENERAL)160452281001 Total OFFICE DEPOT $100.00 REINKING, MARKPaid Chk# 031585 12/22/2021 $230.00 2021 BOOT REIMBURSEMENTE 100-43100-417 Uniforms 121621 Total REINKING, MARK $230.00 RIGID HITCHPaid Chk# 031586 12/22/2021 $726.10 PW BALL MOUNTE 100-43100-220 Repair/Maint Supply (GENERAL)1928626285 $240.14 PW TAIL LIGHTSE 100-43100-220 Repair/Maint Supply (GENERAL)1928626286 Page 9 *Check Detail Register© CITY OF CORCORAN 12/17/21 10:36 AM Page 8 December 2021 Check Amt CommentInvoice Total RIGID HITCH $966.24 ROGERS, CITY OFPaid Chk# 031587 12/22/2021 $34,693.51 4TH QTR 2021 FIRE PROTECTIONE 100-42200-300 Professional Srvs (GENERAL)121521 Total ROGERS, CITY OF $34,693.51 SCALE TECPaid Chk# 031588 12/22/2021 $3,975.50 PW SALTE 100-43125-210 Operating Supplies (GENERAL)028815 Total SCALE TEC $3,975.50 SCHAEFFER MFG COPaid Chk# 031589 12/22/2021 $699.60 PW LUBRICANTSE 100-43100-212 Motor Fuels ABH2292-INV1 Total SCHAEFFER MFG CO $699.60 STAR TRIBUNEPaid Chk# 031590 12/22/2021 $386.40 NOTICE OF PUBLIC HEARING ASSESSMENTE 100-41910-344 Public Hearing Notices 11302021 Total STAR TRIBUNE $386.40 STREICHER S POLICE EQUIPMENTPaid Chk# 031591 12/22/2021 $294.98 PD JACKETE 100-42100-417 Uniforms I1536584 $85.58 PD CUFF HOLDERE 100-42100-417 Uniforms I1536931 $158.97 PD NEW HIREE 100-42100-417 Uniforms I1537706 $89.97 PD TOURNIQUETE 100-42100-417 Uniforms I1537983 $199.95 PD VESTE 100-42100-209 Police Reserves I1538009 $124.97 PD TRAFFIC VESTE 100-42100-209 Police Reserves I1538134 $1,056.00 PD VESTE 100-42100-810 Refunds/Reimbursements I1539570 $1,056.00 PD VESTE 100-42100-810 Refunds/Reimbursements I1539583 $294.98 PD JACKETE 100-42100-417 Uniforms I1539702 Total STREICHER S POLICE EQUIPMENT $3,361.40 SUBURBAN TIRE WHOLESALE INCPaid Chk# 031592 12/22/2021 $589.68 PD TIRESE 100-42100-220 Repair/Maint Supply (GENERAL)10184034 Total SUBURBAN TIRE WHOLESALE INC $589.68 TEAMSTER LOCAL 320Paid Chk# 031593 12/22/2021 $350.00 UNION DUESG 100-21707 Union Dues 122021 $50.68 LEGAL DEFENSEG 100-21707 Union Dues 122021 Total TEAMSTER LOCAL 320 $400.68 TERMINAL SUPPLY COPaid Chk# 031594 12/22/2021 $14.59 PW HEX HEAD CAP SCREWSE 100-43100-210 Operating Supplies (GENERAL)75529-01 Total TERMINAL SUPPLY CO $14.59 TOLL GAS AND WELDING SUPPLYPaid Chk# 031595 12/22/2021 $428.26 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL)00677200-00 Total TOLL GAS AND WELDING SUPPLY $428.26 TRANSUNION RISK & ALTERNATIVEPaid Chk# 031596 12/22/2021 $81.00 PD INVESTIGATIONSE 100-42100-300 Professional Srvs (GENERAL)11012021 Page 10 *Check Detail Register© CITY OF CORCORAN December 2021 Check Amt CommentInvoice Total TRANSUNION RISK & ALTERNATIVE $81.00 TRI-COUNTY LAW ENFORCEMENTPaid Chk# 031597 12/22/2021 $75.00 ANNUAL DUESE 100-42100-218 Investigations 122021 Total TRI-COUNTY LAW ENFORCEMENT $75.00 ULTIMATE CLEANERS LLCPaid Chk# 031598 12/22/2021 $840.00 CITY HALL CLEANINGE 100-41941-400 Repairs & Maint Cont (GENERAL 21113000 Total ULTIMATE CLEANERS LLC $840.00 UNIQUE EMBROIDERYPaid Chk# 031599 12/22/2021 $201.30 PD HATSE 100-42100-209 Police Reserves 10130 Total UNIQUE EMBROIDERY $201.30 VERIZON WIRELESSPaid Chk# 031600 12/22/2021 $1,361.52 CELL SERVICEE 100-42100-321 Telephone 9893726143 Total VERIZON WIRELESS $1,361.52 VIKING AWARDS & RECOGNITIONPaid Chk# 031601 12/22/2021 $47.00 PD SIGNE 100-42100-200 Office Supplies (GENERAL)9246 $244.00 YRS OF SERVICEE 100-41900-210 Operating Supplies (GENERAL)9266 Total VIKING AWARDS & RECOGNITION $291.00 WENCK ASSOCIATES, INC.Paid Chk# 031602 12/22/2021 $1,313.02 LENNAR CONSTRUCTION INSPECTIONG 500-20335 Lennar Eng Plan Review/Modific 1861527 $53.25 LENNAR LOMR & STORMWATER MODELINGG 500-20335 Lennar Eng Plan Review/Modific 1861527 $1,811.12 66TH STREET DESIGN SURVEYINGE 427-43100-530 Improvements Other Than Bldgs 1861528 $12,486.96 66TH STREET DESIGN CONSTRUCTIONE 427-43100-530 Improvements Other Than Bldgs 1861528 $756.00 VAN BLARICOM PLAN REVIEWG 500-20213 Van Blaricom WCA 1861530 $4,611.50 PULTE PLAN REVIEWG 500-20436 Pulte Encore - PUD Skch 17-029 1861530 $2,760.75 PULTE STORMWATERG 500-20436 Pulte Encore - PUD Skch 17-029 1861530 $5,186.88 PULTE CONSTRUCTION OBSERVATIONG 500-20436 Pulte Encore - PUD Skch 17-029 1861530 $825.00 BRIDGESE 100-43170-300 Professional Srvs (GENERAL)1861531 $937.50 RESIDENT ITEMS WCAE 100-43170-299 Watershed LGU 1861532 $270.00 ERNIE MAYERS WCA VIOLATIONE 100-43170-299 Watershed LGU 1861532 $720.00 BELLWETHER WCAG 500-20436 Pulte Encore - PUD Skch 17-029 1861532 $1,020.00 GONYEA NE CORCORAN INDUSTRIAL SITE WCAG 500-20212 Gonyea 19800 Hackamore Rd WCA 1861532 $540.00 20130 LARKIN ROAD WCAG 500-20201 Building Permits Payable 1861532 $540.00 MAGNAN PARCEL WCAG 500-20356 Magnan Dev Rights 1861532 $420.00 7400 COUNTY RD 10 WCAG 500-20201 Building Permits Payable 1861532 $90.00 COOK LAKE HIGHLANDS WCAG 500-20490 Cook Lake - Schommer 1861532 $1,560.00 MS4 STORMWATERE 100-43170-300 Professional Srvs (GENERAL)1861534 $195.00 COOK LAKE PLAN REVIEW & COORDINATIONG 500-20490 Cook Lake - Schommer 1861535 $1,052.00 TAVERA PLAN REVIEWG 500-20332 Lennar Tavera Development 1861536 $657.00 TAVERA STORMWATERG 500-20332 Lennar Tavera Development 1861536 $8,258.78 TAVERA CONSTRUCTION OBSERVATIONG 500-20332 Lennar Tavera Development 1861536 $600.16 NELSON TRUCKING CONSTRUCTION OBSERVATIONG 500-20482 Nelson Sketch Plan 19-023 1861537 $13,819.08 RUSH CREEK CONSTRUCTION OBSERVATIONG 500-20488 Rush Creek Reserve 1861538 $579.28 NELSON TRUCKING CSAH 101 SURVEYINGG 500-20482 Nelson Sketch Plan 19-023 1861539 Page 11 *Check Detail Register© CITY OF CORCORAN December 2021 Check Amt CommentInvoice $135.00 NELSON TRUCKING CSAH 101 DESIGNG 500-20482 Nelson Sketch Plan 19-023 1861539 $7,610.35 NELSON TRUCKING CSAH 101 CONSTRUCTIONG 500-20482 Nelson Sketch Plan 19-023 1861539 $544.00 RUSH CREEK TURN LANE PROJECT DESIGNG 500-20488 Rush Creek Reserve 1861541 $3,845.25 STORMWATER AREA FEE DEVELOPMENTE 100-43170-300 Professional Srvs (GENERAL)1861542 $1,890.00 STORMWATER TECHNICAL MEMOE 100-43170-300 Professional Srvs (GENERAL)1861542 $1,837.00 PARK TRAIL FEASIBILITY STUDYE 428-43100-303 Engineering Fees 1861543 $235.60 BASS LAKE CROSSINGG 500-20438 Bass Lk CR M/I HomeEngineering 1861560 $1,067.84 BASS LAKE ESTATESG 500-20423 Bass Lake Est Skch PUD 17-015 1861560 $235.60 COLD STORAGE CROSSINGG 500-20423 Bass Lake Est Skch PUD 17-015 1861560 $3,351.50 GARAGES TOOG 500-20222 Scherber Garages Too 21-002 1861560 $65.00 NAPAG 500-20223 Napa Site Plan CUP 21-004 1861560 $540.00 FRANZEN PRELIMINARY PLATG 500-20221 Franzen Minor Subd #20-049 1861560 $202.50 KARINIEMI ROEHKEG 500-20302 Kariniemi Roehke 1861560 $1,112.34 D&D SERVICEG 500-20227 D&D Service CUP SP VAR 21-012 1861560 $1,618.46 KARINEIMI ROLLING HILLSG 500-20497 Kariniemi PP 20-016 1861560 $1,155.00 BECHTOLD FARM DEVELOPMENTG 500-20361 Bechtold Farm 1861560 $184.00 PULTE UTILITY CONNECTIONE 601-49400-234 Inspections 1861561 $184.00 PULTE UTILITY CONNECTIONE 602-49450-234 Inspections 1861561 $514.50 PULTE BUILDING PERMIT SURVEY REVIEWE 100-42400-303 Engineering Fees 1861561 $149.50 RAVINIA UTILITY CONNECTIONE 601-49400-234 Inspections 1861561 $149.50 RAVINIA UTILITY CONNECTIONE 602-49450-234 Inspections 1861561 $196.00 RAVINIA BUILDING PERMIT SURVEY REVIEWE 100-42400-303 Engineering Fees 1861561 $177.50 BASS LAKE CROSSING UTILITY CONNECTIONE 601-49400-234 Inspections 1861561 $177.50 BASS LAKE CROSSING UTILITY CONNECTIONE 602-49450-234 Inspections 1861561 $24.50 BASS LAKE CROSSING BUILDING PERMIT SURVEY REVIEW E 100-42400-303 Engineering Fees 1861561 $563.50 RUSH CREEK RESERVE CONSTRUCTION INSPECTION G 500-20488 Rush Creek Reserve 1861561 $1,427.75 GENERAL ENGINEERING SERVICESE 100-43170-300 Professional Srvs (GENERAL)1861562 $11,658.00 TRAIL HAVEN ROAD BRIDGE REPLACEMENTE 100-43170-300 Professional Srvs (GENERAL)1861563 $2,579.50 SCHUTTE ROAD BRIDGE REPLACEMENTE 100-43170-300 Professional Srvs (GENERAL)1861563 $4,538.00 CONSTRUCTION ADMINISTRATION CORCORAN TRAIL E 100-43170-300 Professional Srvs (GENERAL)1861564 $4,951.50 ST THERESE ENGINEERING REVIEWG 500-20471 St. Therese Sketch Plan 19-006 1861565 $405.00 TEST WELL #2E 601-49400-303 Engineering Fees 1861566 Total WENCK ASSOCIATES, INC.$114,388.97 WRIGHT HENNEPIN COOP ELECTPaid Chk# 031603 12/22/2021 $14.91 Bridle/Gleason: 150-1690-5131G 500-20390 Ravinia Street Lights $15.57 Bridle/Paddock: 150-1690-5135G 500-20390 Ravinia Street Lights $14.91 Paddock Ln 150-1690-5137G 500-20390 Ravinia Street Lights $15.30 Bridle Path: 150-1690-5146G 500-20390 Ravinia Street Lights $15.30 Paddock/Bridle: 150-1690-5158G 500-20390 Ravinia Street Lights $14.91 6471 Carriage: 150-1691-0155G 500-20390 Ravinia Street Lights $15.30 Bridle/Steeple: 150-1691-0158G 500-20390 Ravinia Street Lights $14.91 Bridle/Bluestem: 150-1691-0168G 500-20390 Ravinia Street Lights $14.91 Prairie/Bridle: 150-1691-0174G 500-20390 Ravinia Street Lights $15.30 Bridle Path: 150-1691-0177G 500-20390 Ravinia Street Lights Page 12 *Check Detail Register© CITY OF CORCORAN December 2021 Check Amt CommentInvoice $15.30 Elderberry Ct: 150-1691-0178G 500-20390 Ravinia Street Lights $14.91 19301 Annabelle: 150-1691-8063G 500-20390 Ravinia Street Lights $14.91 6675 Carriage: 150-1691-8064G 500-20390 Ravinia Street Lights $14.91 6681 Bridle: 150-1691-8066G 500-20390 Ravinia Street Lights $14.91 6657 Bridle: 150-1691-8079G 500-20390 Ravinia Street Lights $14.91 19130 Galloway: 150-1691-8080G 500-20390 Ravinia Street Lights $14.91 19065 Galloway: 150-1691-8082G 500-20390 Ravinia Street Lights $30.22 6485 Larkspur: 150-1692-0907G 500-20390 Ravinia Street Lights $14.91 6398 Larkspur: 150-1692-0908G 500-20390 Ravinia Street Lights $14.91 66TH/CEDAR: 150-1692-8373G 500-20390 Ravinia Street Lights $14.91 Bridle/66th Ave: 150-1692-8374G 500-20390 Ravinia Street Lights $14.91 19437 Lupine LN: 150-1693-0197G 500-20390 Ravinia Street Lights $14.91 19389 Lupine LN: 150-1693-0199G 500-20390 Ravinia Street Lights $14.91 19345 Golden TR: 150-1693-0200G 500-20390 Ravinia Street Lights $14.91 6310 Steeple LN: 150-1693-0201G 500-20390 Ravinia Street Lights $14.91 6370 Steeple LN: 150-1693-0202G 500-20390 Ravinia Street Lights $14.91 19367 Annabelle: 150-1693-5724G 500-20390 Ravinia Street Lights $14.91 19343 Annabelle: 150-1693-5726G 500-20390 Ravinia Street Lights $14.91 19315 Primrose: 150-1693-5731G 500-20390 Ravinia Street Lights $14.91 19399 Primrose: 150-1693-5732G 500-20390 Ravinia Street Lights $14.91 Primrose/Wildfl: 150-1693-5733G 500-20390 Ravinia Street Lights $14.91 Wildflo/Gleason: 150-1693-5734G 500-20390 Ravinia Street Lights $14.91 Gleason/Wildflo: 150-1693-5986G 500-20390 Ravinia Street Lights $14.91 FIR LN/75TH AVE: 150-1693-7072G 500-20420 Bass Lake Cross MI Home 17-012 $14.91 FIR LN N: 150-1693-7074G 500-20420 Bass Lake Cross MI Home 17-012 $14.91 FIR LN/74TH AVE: 150-1693-7075G 500-20420 Bass Lake Cross MI Home 17-012 $23.50 FIR LN N/CR 10: 150-1693-7076G 500-20420 Bass Lake Cross MI Home 17-012 $14.91 74TH AVE N: 150-1693-7077G 500-20420 Bass Lake Cross MI Home 17-012 $23.50 FIR LN N/CR 10: 150-1694-0076G 500-20420 Bass Lake Cross MI Home 17-012 $14.91 FIR LN N: 150-1694-0078G 500-20420 Bass Lake Cross MI Home 17-012 $14.91 FIR LN N/LOT #8: 150-1694-0079G 500-20420 Bass Lake Cross MI Home 17-012 $14.91 FIR LN N/72ND N: 150-1694-0080G 500-20420 Bass Lake Cross MI Home 17-012 $14.91 72ND AVE N: 150-1694-0081G 500-20420 Bass Lake Cross MI Home 17-012 $14.91 FIR LN N/LOT #5: 150-1694-0082G 500-20420 Bass Lake Cross MI Home 17-012 $14.91 ANNABELLE LOT 5 150-1694-0821G 500-20390 Ravinia Street Lights $14.91 PRIMROSE COURT 150-1694-4502G 500-20390 Ravinia Street Lights $14.91 SUNFLOWER COURT 150-1694-4503G 500-20390 Ravinia Street Lights $14.91 WILDFLOWER TRL 150-1694-4505G 500-20390 Ravinia Street Lights $14.91 WILDFLOWER TRL 150-1694-4506G 500-20390 Ravinia Street Lights $18.10 74TH PL & MAPLE 150-1694-6889G 500-20420 Bass Lake Cross MI Home 17-012 $14.91 JACK PINE LN N 150-1694-6891G 500-20420 Bass Lake Cross MI Home 17-012 $14.91 74TH AVE N 150-1694-6892G 500-20420 Bass Lake Cross MI Home 17-012 $14.91 75TH AVE N 150-1694-6893G 500-20420 Bass Lake Cross MI Home 17-012 $14.91 HICKORY LN N 150-1694-6894G 500-20420 Bass Lake Cross MI Home 17-012 $14.91 MEADOW RUE CT 150-1694-7911G 500-20390 Ravinia Street Lights $14.91 STEEPLE CHASE LN 150-1694-7917G 500-20390 Ravinia Street Lights $14.91 SNOWBERRY CT 150-1694-7918G 500-20390 Ravinia Street Lights $14.91 MEADOW RUE CT 150-1694-7919G 500-20390 Ravinia Street Lights Page 13 *Check Detail Register© CITY OF CORCORAN December 2021 Check Amt CommentInvoice $14.91 STEEPLE CHASE LN 150-1694-7920G 500-20390 Ravinia Street Lights $0.00 LARKSPUR LN/63RD 150-1694-9986G 500-20390 Ravinia Street Lights $14.91 63RD AVE N 150-1694-9987G 500-20390 Ravinia Street Lights $60.67 CTY RD10/116 000-0100-1469E 100-43100-381 Street/Signal Lights $48.03 Ballpark: 120-1246-7200E 100-45200-380 Utility & Services (GENERAL) $20.02 CIVIL DEFENSE: 120-1246-8000E 100-42100-380 Utility & Services (GENERAL) $20.02 Maple Hill Est: 120-1246-8100E 100-42100-380 Utility & Services (GENERAL) $30.65 School Property: 120-1247-9600E 100-41941-380 Utility & Services (GENERAL) $1,747.66 8200 Cty Rd 116: 120-1255-6300E 100-41941-380 Utility & Services (GENERAL) $20.57 19090 Bass Lk Rd:150-1687-7510E 601-49400-380 Utility & Services (GENERAL) $34.94 9525 Cain Rd: 150-1689-5230E 100-43100-380 Utility & Services (GENERAL) $229.99 Brockton Ln: 150-1689-6871E 602-49450-380 Utility & Services (GENERAL) $42.18 20120 CTY 10 LIF:150-1691-6661E 602-49450-380 Utility & Services (GENERAL) $49.08 8200 CR116/SIGN: 150-1693-6612E 100-41941-380 Utility & Services (GENERAL) $20.79 BASEBALL FIELD: 150-1693-6855E 100-45200-380 Utility & Services (GENERAL) $20.46 WILDFLOWER: 150-1694-4774G 500-20390 Ravinia Street Lights $9.91 Cty 10/Maple Hi: 120-1246-7300E 100-43100-381 Street/Signal Lights $18.10 CTY 10/Treptaus: 120-1246-7400E 100-43100-381 Street/Signal Lights $18.10 CTY 10/St Thomas:120-1246-7500E 100-43100-381 Street/Signal Lights $19.73 Cty 10/Stanchion:120-1246-7600E 100-43100-381 Street/Signal Lights $19.73 Co Rd 10 & 50: 120-1246-7700E 100-43100-381 Street/Signal Lights $10.30 8200 Cty Rd 116: 120-1246-7800E 100-45200-380 Utility & Services (GENERAL) $9.91 75th Ave/Hwy 116:120-1246-7900E 100-45200-380 Utility & Services (GENERAL) $0.00 8200 Cty Rd 116: 150-1684-2033E 100-41941-380 Utility & Services (GENERAL) $27.95 9100 Cty Rd 19: 150-1688-8463E 100-43100-380 Utility & Services (GENERAL) $0.00 6510 Cty Rd 116: 150-1680-4662E 100-42100-380 Utility & Services (GENERAL) $0.00 6629 CTY 101: 150-1691-8062G 500-20390 Ravinia Street Lights $14.91 102ND PL/103RD 150-1694-7926G 500-20436 Pulte Encore - PUD Skch 17-029 $14.91 STIEG ROAD 150-1694-8543G 500-20200 Accounts Payable $14.91 STIEG ROAD 150-1694-8544G 500-20200 Accounts Payable $14.91 LARKSPUR LN 150-1694-9986G 500-20200 Accounts Payable $14.91 IRONWOOD LN 150-1695-5954G 500-20436 Pulte Encore - PUD Skch 17-029 $14.91 IRONWOOD LN/10ND 150-1695-5955G 500-20436 Pulte Encore - PUD Skch 17-029 $14.91 JACKPINE/IRONWD 150-1695-5957G 500-20436 Pulte Encore - PUD Skch 17-029 $14.91 102ND AVE 150-1695-5961G 500-20436 Pulte Encore - PUD Skch 17-029 $14.91 102ND/JACKPINE: 150-1695-5963G 500-20436 Pulte Encore - PUD Skch 17-029 $14.91 102ND/JACKPINE: 1501695-5964G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 102ND/JACKPINE: 1501695-5964G 500-20390 Ravinia Street Lights $14.91 COACH HOUSE 150-1695-6350G 500-20390 Ravinia Street Lights $14.91 COACH HOUSE/ANNABELLE 150-1695-6351G 500-20390 Ravinia Street Lights $14.91 ANNABELLE LN 150-1695-14.91G 500-20390 Ravinia Street Lights $14.91 ANNABELLE CT 150-1695-7684G 500-20390 Ravinia Street Lights $14.91 COACH HOUSE 1 150-1695-7681G 500-20390 Ravinia Street Lights $0.00 BLACK OAK CT 150-1695-6367G 500-20390 Ravinia Street Lights $0.00 BLACK OAK LN 150-1695-6371G 500-20390 Ravinia Street Lights $0.00 BLACK OAK LN 150-1695-7149G 500-20390 Ravinia Street Lights $0.00 PRAIRIE SAGE LN 150-1695-8126G 500-20390 Ravinia Street Lights $0.00 GLEASON PARKWAY 150-1695-8428G 500-20390 Ravinia Street Lights Page 14 *Check Detail Register© CITY OF CORCORAN December 2021 Check Amt CommentInvoice $0.00 BRIDLE PATH 150-1695-8431G 500-20390 Ravinia Street Lights $0.00 PRAIRIE SAGE LN 105-1695-8432G 500-20390 Ravinia Street Lights $0.00 PRAIRIE SAGE LN 150-1695-8435G 500-20390 Ravinia Street Lights $0.00 PRAIRIE SAGE LN 150-1695-8436G 500-20390 Ravinia Street Lights $0.00 PRAIRIE SAGE LN 150-1695-8438G 500-20390 Ravinia Street Lights $0.00 PRAIRIE SAGE LN 150-1695-8438G 500-20390 Ravinia Street Lights $0.00 GLEASON PKWY 150-1695-9395G 500-20390 Ravinia Street Lights $0.00 GLEASON PKWY 150-1695-9396G 500-20390 Ravinia Street Lights $0.00 GLEASON PKWY 150-1695-9398G 500-20390 Ravinia Street Lights $14.91 IRONWOOD LN 150-1696-6794G 500-20436 Pulte Encore - PUD Skch 17-029 $14.91 IRONWOOD LN 150-1696-6797G 500-20436 Pulte Encore - PUD Skch 17-029 $14.91 19403 103RD AVE 150-1696-6799G 500-20436 Pulte Encore - PUD Skch 17-029 $14.91 19367 103RD AVE 150-1696-6800G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 102ND/103RD 150-1694-7926G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 STIEG ROAD 150-1694-8543G 500-20200 Accounts Payable $0.00 STIEG ROAD 150-1694-8544G 500-20200 Accounts Payable $0.00 LARKSPUR/63RD 150-1694-9986G 500-20200 Accounts Payable $0.00 IRONWOOD LN 150-1695-5954G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 IRONWOOD/10ND 150-1695-5955G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 JACKPINE/IRONWD 150-1695-5957G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 102ND AVE 150-1695-5961G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 102ND/JACKPINE: 150-1695-5963G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 102ND/JACKPINE: 1501695-5964G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 102ND/JACKPINE: 1501695-5964G 500-20390 Ravinia Street Lights $14.91 COACH HOUSE 150-1695-7679G 500-20390 Ravinia Street Lights $0.10 ANNABELLE LN 150-1695-6352G 500-20390 Ravinia Street Lights $0.10 ANNABELLE LN/ CT 150-1695-6359G 500-20390 Ravinia Street Lights $0.10 COACH HOUSE LOT #1 150-1695-6365G 500-20390 Ravinia Street Lights $14.91 COACH HOUSE 1 150-1695-7683G 500-20390 Ravinia Street Lights $14.91 BLACK OAK CT 150-1695-6367G 500-20390 Ravinia Street Lights $14.91 BLACK OAK LN 150-1695-6371G 500-20390 Ravinia Street Lights $14.91 BLACK OAK LN 150-1695-7149G 500-20390 Ravinia Street Lights $0.00 PRAIRIE SAGE LN 150-1695-8126G 500-20390 Ravinia Street Lights $14.91 GLEASON PARKWAY 150-1695-8428G 500-20390 Ravinia Street Lights $14.91 BRIDLE PATH 150-1695-8431G 500-20390 Ravinia Street Lights $14.91 PRAIRIE SAGE LN 105-1695-8432G 500-20390 Ravinia Street Lights $14.91 PRAIRIE SAGE LN 150-1695-8435G 500-20390 Ravinia Street Lights $14.91 PRAIRIE SAGE LN 150-1695-8436G 500-20390 Ravinia Street Lights $14.91 PRAIRIE SAGE LN 150-1695-8438G 500-20390 Ravinia Street Lights $14.91 GLEASON PKWY 150-1695-9395G 500-20390 Ravinia Street Lights $14.91 GLEASON PKWY 150-1695-9396G 500-20390 Ravinia Street Lights $14.91 GLEASON PKWY 150-1695-9398G 500-20390 Ravinia Street Lights $0.00 IRONWOOD LN 150-1696-6794G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 IRONWOOD LN 150-1696-6797G 500-20436 Pulte Encore - PUD Skch 17-029 $10.44 19445 102ND PL 150-1697-0652G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 19367 103RD AVE 150-1696-6800G 500-20436 Pulte Encore - PUD Skch 17-029 $1,078.93 6500 CTY RD 116 SIREN 150-1694-4774E 100-42100-380 Utility & Services (GENERAL) Page 15 *Check Detail Register© CITY OF CORCORAN December 2021 Check Amt CommentInvoice Total WRIGHT HENNEPIN COOP ELECT $4,993.38 XCEL ENERGYPaid Chk# 031604 12/22/2021 $25.53 STREET LIGHTINGE 100-43100-381 Street/Signal Lights 758042437 $143.59 STREET LIGHTINGE 100-43100-381 Street/Signal Lights 758567548 $29.31 PW ELECTRICE 100-43100-380 Utility & Services (GENERAL)758699905 Total XCEL ENERGY $198.43 Z SYSTEMS, INCPaid Chk# 031605 12/22/2021 $468.75 ONSITE DATAVIDEO SUPPORT SERVICESE 100-41900-300 Professional Srvs (GENERAL)82373 Total Z SYSTEMS, INC $468.75 10100 Farmers State Bank $316,698.25 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $197,620.42 201 RESERVES DONATION FUND $79.44 202 POLICE DONATION FUND $1,181.40 415 PARK CAPITAL FUND $360.00 416 CAPITAL-EQUIPMENT CERTS $590.00 427 GLEASON/66TH PARKWAY EXTENSION $15,105.60 428 APPALOOSA WOODS STREET IMPROV $1,837.00 500 ESCROW HOLDING FUND $80,475.78 601 WATER $6,879.20 602 SEWER $12,568.99 $316,698.25 Page 16 12/22/2021 BECHTOLD, CLYDEPaid Chk# 031606 2021 BOOT REIMBURSEMENTE 100-43100-417 Uniforms $230.00 121621 Total BECHTOLD, CLYDE $230.00 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2021-142 Motion By: Seconded By: December 22, 2021 A RESOLUTION DESIGNATING POLLING PLACE LOCATIONS FOR 2022 ELECTIONS WHEREAS, Minnesota Statute Section 2048.16, subd. 1 requires the governing body of each municipality to designate by resolution a polling place by December 31 each year and no less than 90 days before an election; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Corcoran, that the following polling places are located in Corcoran and designated for each election precinct in 2022: Precinct 1: St. Thomas the Apostle Church - 20000 County Road 10, Corcoran, MN 55340 Precinct 2: Hope Community Church - 19951 Oswald Farm Road, Corcoran, MN 55374 Precinct 3: Corcoran City Hall - 8200 County Road 116, Corcoran, MN 55340 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 22nd day of December, 2021. ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Jessica Beise – Administrative Services Director Page 1 of 1 Agenda Item 7d. Page 1 of 3 STAFF REPORT Agenda Item 7e. City Council Meeting: December 22, 2021 Prepared By: Natalie Davis Topic: Zewde Wetland Waiver (PID 28-119-23-21-0001) (City File No. 21-049) Action Required: Approval Review Deadline: January 2, 2022 1. Application Request The applicant, Anteneh Zewde, requests a wetland waiver for the property located at 22105 County Road 50. This request is in anticipation of a minor subdivision application that includes 7320 Rolling Hills Road. The minor subdivision request is not currently scheduled for City review, but an application is anticipated after a decision is made on the wetland waiver. A concept plan submitted by the applicant shows the intent to subdivide 7320 Rolling Hills Road, which requires a development. While 7320 Rolling Hills Road is a buildable lot of record, it does not have the necessary development right to subdivide the property as desired. The adjacent property owner at 22105 County Road 50 has 13 development rights. The minor subdivision request would assign an additional development right to 7320 Rolling Hills Rd to allow a lot division, and 22105 County Road 50 will have 12 remaining development rights. No changes are proposed on 22105 County Road 50. The wetland waiver (or a wetland delineation) must be approved before the minor subdivision can be approved. 2. Context Zoning and Land Use The parcel is zoned Rural Residential (RR), and the Comprehensive Plan designates the site as Rural/Ag Residential. The property is not located within the Metropolitan Urban Service Area (MUSA). All surrounding properties are located within the RR district, designated as Rural/Ag Residential, and outside of the MUSA as well. Natural Characteristics of the Site Several maps indicate known wetlands throughout the property at 22105 County Road 50. The Comprehensive Plan Natural Resource Inventory map identifies areas of wet prairie and emergent wetlands. Additionally, the South Fork of Rush Creek runs through the southeast corner of the parcel. The Comprehensive Plan Water Resources map indicates the presence of a public water basin on the eastern portion of the site with a public ditch/altered natural watercourse identified where the South Fork of Rush Creek runs through the property. These wet areas on the property are considered 100- year flood plain according to the Comprehensive Plan FEMA Floodplains map. The Comprehensive Plan Wetland Locations and Classifications identify these wet areas as Page 2 of 3 primarily shallow marsh with some areas classified as seasonally flooded basin or flat. The Comprehensive Plan Ecologically Significant Natural Areas map shows cattail marsh along the eastern and southern portions of the site. 3. Analysis Staff reviewed the application for consistency with the Comprehensive Plan, Zoning Ordinance, Subdivision Ordinance, and City Code requirements, as well as City policies. The City Engineer’s comments are incorporated into this staff report, the detailed comments are included in the attached engineering memo. Wetland Delineation Waiver The City Council has a high level of discretion when reviewing a wetland waiver request. Historically, the City allows wetland waivers for sites where no development or improvements are planned and defer the delineation to a later date. The applicants submitted a concept plan that divides two parcels into three parcels. 7320 Rolling Hills Road will be subdivided into a second lot. The concept plan shows no changes to the lot lines at 22105 County Road 50. A wetland delineation was completed on 7320 Rolling Hills Road back when Rush Creek Run was platted in 2018 so a new wetland delineation is not required for this portion of the anticipated minor subdivision. The applicants seek a wetland waiver for 22105 County Road 50 which is not currently planned for any new development or improvements, and the property owner intends to continue farming the parcel for the foreseeable future. A wetland delineation will be required when a subdivision is proposed on 22105 County Road 50. Staff recommends approval of the wetland waiver on 22105 County Road 50 because no new development or improvements are proposed at this time. Next Steps If the waiver request is approved, the applicant will proceed with an application for a minor subdivision. If the waiver request is not approved, a formal wetland delineation review will need to be completed prior to an application for a minor subdivision. This would likely stall the application until spring of 2022 when site visits for wetland delineations resume. 4. Recommendation Move to adopt Resolution 2021-140 to approve the wetland delineation waiver for 22105 County Road 50. Attachments: 1. Resolution 2021-140 approving the Wetland Delineation Waiver 2. Site Location Map 3. City Engineer’s Memo dated December 15, 2021 Page 3 of 3 4. Concept Plan last revised October 28, 2021 5. Comprehensive Plan Natural Resources Inventory Map 6. Comprehensive Plan Water Resources Map 7. Comprehensive Plan FEMA Floodplains Map 8. Comprehensive Plan Wetland Locations and Classifications Map 9. Comprehensive Plan Ecologically Significant Natural Areas Map City of Corcoran December 22, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-140 Page 1 of 1 Motion By: Seconded By: A RESOLUTION APPROVING A WETLAND DELINEATION WAIVER FOR 22105 COUNTY ROAD NO. 50 (PID 28-119-23-21-0001) (CITY FILE NO. 21-046) WHEREAS, Anteneh Zewde (“the applicant”) requested a waiver from the wetland delineation requirements for a subdivision as allowed in Section 930.020 Subd. 6(B)2 of the Corcoran Subdivision Ordinance for the property legally described as follows: PART OF THE NW ¼ of SEC. 28, AND THE SW ¼ OF SEC. 21, T.119, R. 23, HENNEPIN COUNTY, MINNESOTA. NOW, THEREFORE, BE IT RESOLVED that the Corcoran City Council approves the wetland delineation waiver based on the following findings and conditions: 1. The applicant is not proposing new development on the above listed property which will continue to be farmed for the foreseeable future. 2. A wetland delineation may be required if any new construction is proposed on the property, and the delineation would be required to be approved prior to issuance of a building permit. 3. A wetland delineation shall be required in the event of a future subdivision on the above listed property. 4. Granting the wetland delineation waiver neither grants nor implies approval of any plat or minor subdivision request. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 22nd day of December 2021. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director He nn e pin Cou n ty P ro perty Ma p Da te : 12 /17/2 021 Comm en ts: 1 inc h = 8 00 fee t PAR CEL ID: 28 119 23 210 00 1 OWN ER N AME: G ene H Kiss ne r Etal PAR CEL AD DRESS: 2 210 5 Co R d N o 50 , C or co ran MN 55 34 0 PAR CEL AR EA: 11 8.6 acr es , 5,1 66,0 98 sq ft A-T-B: Ab stra ct SAL E PR ICE: SAL E D ATA: SAL E C OD E: ASSESSED 20 20 , PAYABLE 202 1 PROPERT Y TYPE: Fa rm H OM ESTEAD : H ome ste ad M AR KET VAL UE: $67 4,20 0 TAX TO TAL: $5 ,5 63.3 2 ASSESSED 20 21 , PAYABLE 202 2 PRO PER TY TYPE: Fa rm HO MESTEAD: Ho meste ad MARKET VALU E: $6 66 ,1 00 This data (i) is fur nish ed 'A S IS' wit h no represent at ion as t o com ple ten ess or acc urac y ; (ii) is furnis hed w it h n o war rant y of an y k ind; an d (ii i) is not sui tab le for lega l, engi neering or surv ey ing purposes . Hen nepin County s hall not be l iable fo r a ny damage, in jury or los s re sul ting f rom this dat a. COP YRIG HT © H EN N EPIN COU N TY 20 2 1 Memo To: Kevin Mattson, City of Corcoran From: Kent Torve, PE City Engineer Project: 229701081 Date: December 15, 2021 Subject: Zewde Wetland Waiver Summary The Zewde parcel is undergoing City process for lot creation. • Topography and wetland information will be limited to the area of development • Drainage patterns are captured by the site information • City process requires waiver approval by Council, and Engineering needs no information beyond site boundaries. End of Memo COUN T Y R O A D N O. 5 0 1 2 3 ROLLING HILLS ROADSEC. 21 SEC. 28 Revised:Project No.Checked By:Scale:Drawn By:Date:Requested By:denotes 1/2 inch by 14 inch iron pipeset and marked by License #40062denotes iron monument foundEngineers & Land Surveyors, Inc.9 West Division StreetBuffalo, MN 55313(763)682-4727Fax: (763)682-3522www.ottoassociates.comConcept Plan 10-22-21Anteneh ZewdeJ.J.A.1"=200'P.E.O.I hereby certify that this survey, plan, orreport was prepared by me or under mydirect supervision and that I am a dulyLicensed Land Surveyor under the lawsof the State of Minnesota._______________________________Paul E. OttoLicense #40062 Date:_____________N Feet 0 200 400 N Vicinity Map City of GreenfieldCityofMapleGroveCity of MedinaCity of RogersBechtold RdPioneer TrlTrailHavenRdCounty Road 116County Road 30Schutte RdOakdale DrCounty Road 10Horseshoe TrlCountyRoad50Larsen RdWillow DrHunterRdCounty Road 19Homestead TrlCain RdRolling Hills RdCountryRdMohawk DrLarkin RdFoxline DrStrehler RdDassel LnOld Settlers R dStieg RdKalk RdMeister RdMaple Hill Rd93rd Ave NTessmer RdBlue Bonnet DrJubertLn456710456750456719456730456711645671014567117Brockton Ln N109th Ave N4567101")55Hackamore RdMorinLakeScottLakeJubertLakeGooseLakeCookLakeRushCreekRushCreekSouthForkRushCreekSouthForkRushCreek2040 COMPREHENSIVE PLAN3,000 0 3,0001,500Feet±Path: L:\2294\100\2040CompPlan\Natural Resource Inventory Areas.mxdDate: 1/7/2019 Time: 1:10:39 PM User: ShuJC0243^_Natural Community!(Rare Species OccurenceHigh Quality Natural CommunityNatural Plant CommunitiesWetlandsWet PrairieEmergentShrubFloodplain ForestOpen WaterFlood Plain (Reed Canary Dominant)UplandsSavanna/PastureMaple/BasswoodOak ForestDisturbed WoodlandOld FieldMunicipal BoundaryParcel BoundariesStreamsLake/Open WaterMap 1-7Natural Resource Inventory AreasNote: Due to limitations of map scale, distribution and proportion of NaturalCommunity types within each colored area are approximate.Source:Natural Plant Communities, Rare Species Occurence (Natural Resource Inventory andManagement Plan, Nov. 2001, Bonestroo Rosene Anderlik & Associates)27 City of GreenfieldCityofMapleGroveCity of MedinaCity of RogersBechtold RdPioneer TrlTrailHavenRdCounty Road 116County Road 30Schutte RdOakdale DrCounty Road 10Horseshoe TrlCountyRoad50Larsen RdWillow DrHunterRdCounty Road 19Homestead TrlCain RdRolling Hills RdCountryRdMohawk DrLarkin RdFoxline DrStrehler RdDassel LnOld Settlers R dStieg RdKalk RdMeister RdMaple Hill Rd93rd Ave NTessmer RdBlue Bonnet DrJubertLn456710456750456719456730456711645671014567117Brockton Ln N109th Ave N45671014567101")55Hackamore RdMorinLakeScottLakeJubertLakeGooseLakeCookLakeUnnamedStreamUnnamedCreekUnnamedCreekRushCreek,SouthForkSarahCre e kRushCreekRushCreek Unnam e d CreekUnnamedCreekUnnamedCreek2040 COMPREHENSIVE PLAN3,000 0 3,0001,500Feet±Path: L:\2294\100\2040CompPlan\Water Resources.mxdDate: 1/7/2019 Time: 3:11:18 PM User: ShuJC0243Public Water WatercoursePublic Ditch/Altered Natural WatercoursePublic Waters BasinsNatural Environment DNRShoreland ClassificationMunicipal BoundaryParcel BoundariesMap 1-9Water ResourcesSource:Public Waters Inventory (Minnesota Department of Natural Resources)Revised National Wetland Inventory (Minnesota Department of Natural Resources)31 City of GreenfieldCityofMapleGroveCity of MedinaCity of RogersBechtold RdPioneer TrlTrailHavenRdCounty Road 116County Road 30Schutte RdOakdale DrCounty Road 10Horseshoe TrlCountyRoad50Larsen RdWillow DrHunterRdCounty Road 19Homestead TrlCain RdRolling Hills RdCountryRdMohawk DrLarkin RdFoxline DrStrehler RdDassel LnOld Settler s R dStieg RdKalk RdMeister RdMaple Hill Rd93rd Ave NTessmer RdBlue Bonnet DrJubertLn456710456750456719456730456711645671014567117Brockton Ln N109th Ave N45671014567101")55Hackamore RdMorinLakeScottLakeJubertLakeGooseLakeCookLakeRushCreekRushCreekSouthForkRushCreekSouthForkRushCreekRushCreek2040 COMPREHENSIVE PLAN3,000 0 3,0001,500Feet±Path: L:\2294\100\2040CompPlan\FEMA Floodplains.mxdDate: 1/7/2019 Time: 3:12:29 PM User: ShuJC0243100 Year Floodplain500 Year FloodplainMunicipal BoundaryParcel BoundariesStreamsLake/Open WaterMap 1-10FEMA FloodplainsSource:FEMA Floodplains (FEMA/Minnesota Department of Natural Resources)33 City of GreenfieldCityofMapleGroveCity of MedinaCity of RogersBechtold RdPioneer TrlTrailHavenRdCounty Road 116County Road 30Schutte RdOakdale DrCounty Road 10Horseshoe TrlCountyRoad50Larsen RdWillow DrHunterRdCounty Road 19Homestead TrlCain RdRolling Hills RdCountryRdMohawk DrLarkin RdFoxline DrStrehler RdDassel LnOld Settlers R dStieg RdKalk RdMeister RdMaple Hill Rd93rd Ave NTessmer RdBlue Bonnet DrJubertLn456710456750456719456730456711645671014567117Brockton Ln N109th Ave N45671014567101")55Hackamore RdMorinLakeScottLakeJubertLakeGooseLakeCookLakeRushCreekRushCreekSouthForkRushCreekSouthForkRushCreekRushCreek2040 COMPREHENSIVE PLAN3,000 0 3,0001,500Feet±Path: L:\2294\100\2040CompPlan\Wetland Locations and Classifications.mxdDate: 1/7/2019 Time: 3:19:04 PM User: ShuJC02431 - Seasonally Flooded Basin or Flat2 - Wet Meadow3 - Shallow Marsh4 - Deep Marsh5 - Shallow Open Water6 - Shrub Swamp7 - Wooded Swamp8 - BogsMunicipal BoundaryStreamsParcel BoundariesLake/Open WaterMap 1-11Wetland Locations and ClassificationsSource:Revised National Wetland Inventory (Minnesota Departmentof Natural Resources 2009-2014)35 City of GreenfieldCityofMapleGroveCity of MedinaCity of RogersBechtold RdPioneer TrlTrailHavenRdCounty Road 116County Road 30Schutte RdOakdale DrCounty Road 10Horseshoe TrlCountyRoad50Larsen RdWillow DrHunterRdCounty Road 19Homestead TrlCain RdRolling Hills RdCountryRdMohawk DrLarkin RdFoxline DrStrehler RdDassel LnOld Settlers R dStieg RdKalk RdMeister RdMaple Hill Rd93rd Ave NTessmer RdBlue Bonnet DrJubertLn456710456750456719456730456711645671014567117Brockton Ln N109th Ave N4567101")55Hackamore RdMorinLakeScottLakeJubertLakeGooseLakeCookLakeRushCreekRushCreekSouthForkRushCreekSouthForkRushCreek2040 COMPREHENSIVE PLAN3,000 0 3,0001,500Feet±Path: L:\2294\100\2040CompPlan\Ecologically Significant Natural Areas.mxdDate: 1/7/2019 Time: 3:17:35 PM User: ShuJC0243Aspen ForestCattail MarshLowland hardwood forestMaple-basswood forestMesic PrairieMixed emergenct marshMixed hardwood swampOak ForestOak woodland-brushlandTamarack swampWet meadowWillow SwampMunicipal BoundaryParcel BoundariesStreamsLake/Open WaterMap 1-12Ecologically Signficant Natural AreasSource:Ecologically Significant Natural Areas (MN DNR MLCCS-2015, Natural Resource Inventoryand Management Plan, Nov. 2001, Bonestroo Rosene Anderlik & Associates)37 Page 1 of 6 STAFF REPORT Agenda Item 7f. City Council Meeting: December 22, 2021 Prepared By: Natalie Davis Topic: Magnan Acres Preliminary and Final Plat (PID 09-119-23-44-0017; 16-119-23-11- 0002; 16-119-23-11-0001) (City File No. 21-046) Action Required: Approval Review Deadline: February 16, 2022 1.Application Request The applicants, Brandon and Chelsea Magnan, request approval of the preliminary and final plat for “Magnan Acres,” which creates two buildable lots where there are currently two buildable lots and one unbuildable outlot. 2.Planning Commission Review The Planning Commission reviewed this item at a public hearing on December 2, 2021. One written comment was received and provided to the Planning Commission and included as an attachment to this report. The Planning Commission voted 4-1 to recommend approval of the preliminary plat after in depth discussion of buildable lots and the Development Rights Program. A requirement for the applicant to submit a wetland waiver request or move forward with a wetland delineation on 9247 and 9257 Tail Haven Rd was identified as a condition of approval in the draft preliminary plat resolution. 3.City Council Review The City Council unanimously approved the wetland delineation waiver on 9247 and 9257 Trail Haven Rd at the December 9, 2021, City Council meeting. This satisfied the condition of approval for the preliminary plat. 4.Background The applicants own Outlot A of Outcalt 2nd Addition which was created as an unbuildable outlot. The City of Corcoran only allows for the reassignment of a development right within a plat that includes an adjoining property with available development rights or an adjacent parcel that is a vacant, buildable lot of record. The applicant has worked with the adjacent property owners to the southeast of the outlot who own 9247 Trail Haven Road and 9257 Tail Haven Road, both of which are nonconforming platted lots of record with the right to construct a home. Only one house was built between these two parcels, and the house is located at 9247 Trail Haven Rd. The adjacent parcel to the outlot, 9257 Trail Haven Road, is a vacant, buildable lot of Page 2 of 6 record. The property owner has no intention of building a home on 9257 Tail Haven Road and agreed to a private agreement with the Magnans to reassign the right to build to the outlot. The preliminary plat for “Magnan Acres” will consolidate 9247 and 9257 Trail Haven Rd into a single conforming lot, removing the interior lot line currently separating these two parcels. The existing structures will remain, and no improvements are proposed. The property lines of Outlot A will remain the same, but the preliminary plat will result in the legal description of the outlot being updated to a lot of record indicating the right to build. This will allow the Magnans to build a new single-family home on the newly established lot, but no further subdivision can occur in the vicinity. 5. Context Zoning and Land Use All three parcels are located in the Rural Residential (RR) zoning district, and the Comprehensive Plan designates the site as Rural/Ag Residential. The properties are not located within the Metropolitan Urban Service Area (MUSA). Surrounding Properties All surrounding properties are located within the RR district, designated as Rural/Ag Residential, and outside of the MUSA. Present land use on all surrounding properties located on the west side of Trail Haven Rd is single family residential and agricultural use is located on the east side of Tail Haven Rd. Natural Characteristics of the Site Trees exist throughout the site. The Comprehensive Plan Natural Resource Inventory map identifies a disturbed woodland on the southern property line of Outlot A and the entirety of 9247 and 9257 Trail Haven Rd. The Comprehensive Plan Ecologically Significant Natural Areas map identifies the woodland as maple-basswood forest. Hennepin County Natural Resources Map identifies probable and potential wetlands on Outlot A and 9257 Trail Haven Road. 6. Analysis Staff reviewed the application for consistency with the Comprehensive Plan, Zoning Ordinance, Subdivision Ordinance, and City Code requirements, as well as City policies. The City Engineer’s comments are incorporated into this staff report, the detailed comments are included in the attached engineering memo, and the approval conditions require compliance with the memo. A. Level of City Discretion in Decision-Making The City’s discretion in approving a preliminary plat is limited to whether the proposed plat meets the standards outlined in the City’s subdivision and zoning ordinance. If it meets these standards, the City must approve the preliminary plat. Page 3 of 6 B. Consistency with Ordinance Standards Preliminary Plat Lot Size The applicant’s proposal will consolidate three parcels into two lots. The two Trail Haven lots are currently legal, nonconforming lots under 2-acres in area, but both resulting lots of “Magnan Acres” comply with the RR district standards. A comparison of the RR district standards and the proposed lots is reflected in the table below: RR District Standard Lot 1 (Existing Outlot A) Lot 2 (Existing Home) Minimum lot area 2 acres 10.4 acres 3.5 acres Minimum lot width 200 feet 600.65 feet 373.18 feet Minimum lot depth 300 feet 678 feet 410 feet Setbacks The minimum setbacks for the RR district are detailed in the table below: Minimum Principal Structure Setback Minimum Accessory Structure Setback Front 50 feet 50 feet Side 25 feet 20 feet Rear 25 feet 15 feet The proposed home and anticipated accessory structure on proposed Lot 1 are shown to exceed all minimum setback requirements in the RR district. The existing home on proposed Lot 2 complies with all setback requirements for principal structures. The garage and southern shed also comply with all setback requirements for accessory structures. There is an existing shed located on the northwest quadrant of proposed Lot 2 that partly complies with the 15’ rear yard setback for accessory structures, but the southwest corner of the shed measures only 11.9’ from the rear property line. However, aerial views of the property on Hennepin County’s Property Interactive Map appear to confirm this structure predates the establishment of the City Code in 2004. Staff believes this to be a legal, nonconforming building and does not propose that the property owner be required to bring the structure into compliance with the current standard. Streets/Access Most homes within the Outcalt development access their home via a private drive that provides access to Trail Haven Rd. This private drive is adjacent to the north property line of proposed Lot 1. However, the existing private driveway agreement states that all Page 4 of 6 existing parties to the agreement must agree to add any additional parties. At least one party declined to expand the agreement to include the applicant. The preliminary plat shows proposed driveway access for proposed Lot 1 directly on to Trail Haven Rd at the northeast corner of the parcel. An additional driveway in this general area was already anticipated at 9257 Trail Haven Rd, and Public Works did not have a concern with moving this access point to the north now that 9257 Trail Haven Rd will be consolidated with 9247 Trail Haven Rd. The existing access for 9247 Trail Haven Rd is not proposed to change. Public Works preliminary reviewed the location of the proposed driveway for Lot 1 and generally agrees with the proposed placement. It would not be ideal to move the driveway further to the south as the proposed driveway is located at a high point of a hill, and the proposed location allows for the best sight lines possible. Additionally, the proposed placement of this driveway will better accommodate future road improvements at the intersection of Trail Haven Rd and 93rd Ave N. The applicant will need to determine if a culvert is necessary for the proposed driveway. Further review by Public Works for final approval will be completed with the submittal of a driveway permit. Well and Septic Proposed Lot 1 will be served by private well and septic, and proposed Lot 2 has an existing septic system and well. The applicant obtained preliminary approval of the proposed primary and alternate septic locations for Lot 1 from Hennepin County Public Health Department. Wetlands A wetland delineation report was submitted with the determination that there are no wetlands on proposed Lot 1. The City, as the wetland LGU, confirmed agreement with these findings, and a No Wetland Determination was approved on November 19, 2021. The wetland delineation did not include proposed Lot 2. However, no improvements are intended on proposed Lot 2 at this time. Staff included a condition for approval for the preliminary plat requiring the applicant to apply for approval of a wetland delineation waiver or have a wetland delineation completed on 9247 and 9257 Trail Haven Rd prior to submittal of the final plat. A wetland delineation waiver was approved for these two lots at the December 9, 2021 City Council meeting. Park Dedication Section 955.020 of the Subdivision Ordinance states, “Park Dedication is only due in cases where additional new parcels are created.” The preliminary plat proposes to create two lots where three currently exist. Because no new parcels are created by the preliminary plat, Park Dedication will not be required. Landscaping Page 5 of 6 The applicants’ plan indicates that no significant trees will be removed. No additional landscaping is required to meet the City’s minimum landscaping requirements. Drainage and Utility Easements Proposed Lot 1 shows a new drainage and utility easement (D&U) of 10’ along Trail Haven Rd, and 5’ along the remaining property lines. The final plat for Westwood Gardens Addition shows that there is a 10’ D&U along the north property line of 9257 Trail Haven Rd and a 5’ D&U along the west property lines of 9247 and 9257 Trail Haven Rd. These existing easements will remain in place for proposed Lot 2. The proposed preliminary plat also indicates a new 5’ D&U along the southern property line and a 10’ D&U along the east property line for proposed Lot 2. House Plans Section 1030.030 of the Zoning Ordinance requires single-family detached homes be placed on a permanent foundation, have a minimum floor area of 1,100 square feet, and a minimum width of 24 feet. The applicants submitted preliminary house plans for a walk-out basement, single-family home (attached to this report). The plans conform to or exceed these minimum requirements. A walk-out basement appears to make sense with the existing grade of the proposed location of the house pad. The northern corner of the house is located at an elevation of roughly 994 feet, and the plans indicate the southern corner of the house and lowest floor elevation are at roughly 986 feet. The provided front elevation appears to show use of vinyl siding with asphalt shingles, both of which satisfy the residential district standards required in Section 1060.050 of the Zoning Ordinance. The house plans and grading plans will be further reviewed by Public Works for final approval with the submittal of a building permit. Final Plat Staff reviewed the final plat application for consistency with the preliminary plat, as well as City policies. The City Engineer’s comments from the memo dated November 23, 2021, included review of the final plat. Compliance with this memo is required as a condition of approval in the final plat resolution. Setbacks All property line setbacks are indicated on the preliminary plat as required. The City Engineer’s memo includes a requirement to revise the preliminary plat to show the setback radius for septic systems from the private well on proposed Lot 1. The applicant submitted a revised preliminary plat addressing this requirement, which is attached to this report. Wetlands Page 6 of 6 The condition of approval requiring a wetland delineation waiver on proposed Lot 2 was satisfied on December 9, 2021, when the City Council unanimously approved the applicant’s request for a wetland delineation waiver. Summary Staff finds that the proposed preliminary plat and final plat are consistent with the City’s Comprehensive Plan, Subdivision Ordinance, and Zoning Ordinance. There are no outstanding issues other than compliance with the City Engineering memo which will be handled when the applicant submits applications for a building permit and driveway permit. Recommendation: Move to approve the following: - Resolution 2021-137 approving the Preliminary Plat - Resolution 2021-138 approving the Final Plat Attachments: 1. Resolution 2021-137 approving the Preliminary Plat 2. Resolution 2021-138 approving the Final Plat 3. Site Location Map 4. City Engineer’s Memo dated 11/23/2021 5. Natural Resources Inventory Map dated 2019 6. Ecologically Significant Natural Area Map dated 2019 7. Hennepin County Natural Resources Map 8. Applicant’s Narrative dated 10/15/2021 9. Existing Conditions Survey dated 09/14/2021 10. Preliminary Plat last revised 12/16/2021 11. Preliminary House Plans dated 11/11/2021 12. Final Plat 13. Public Comment from Sandra Hidem dated 12/02/2021 City of Corcoran December 22, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-137 Page 1 of 2 Motion By: Seconded By: A RESOLUTION APPROVING A PRELIMINARY PLAT FOR “MAGNAN ACRES” ON THE PROPERTY KNOWN AS OUTLOT A OF OUTCALT 2ND ADDITION, 9257 TRAIL HAVEN ROAD, AND 9247 TRAIL HAVEN ROAD (PID 09-119-23-44-0017; 16-119-23-11-0001; 16- 119-23-11-0002) (CITY FILE NO. 21-046) WHEREAS, Brandon and Chelsea Magnan (“the applicant”) requested approval of a preliminary pat to allow for a two-lot subdivision on property described as follows: LOTS 1 AND 2, BLOCK 1, WESTWOOD GARDENS ADDITION, AND OUTLOT A, OUTCALT 2ND ADDITION, HENNEPIN COUNTY, MINNESOTA. WHEREAS, the Planning Commission reviewed the submitted preliminary plat at a duly called Public Hearing, and; NOW, THEREFORE, BE IT RESOLVED that the Corcoran City Council approves the request for a preliminary plat subject to the following findings and conditions; 1. A preliminary plat is approved, in accordance with the plans dated November 12, 2021, except as amended by this resolution. 2. There are no development rights remaining after the land is platted. 3. The applicant shall comply with comments in the City Engineer’s memo dated November 23, 2021. 4. The approval is subject to approval of a wetland delineation waiver or the review and approval of a wetland delineation. a. The applicant shall provide an application for a wetland waiver or a wetland delineation report for the properties at 9247 Trail Haven Road and 9257 Trail Haven Road. b. Approval of a wetland delineation waiver or wetland delineation must be approved prior to final plat application. c. If wetlands are found, the preliminary plat must be revised prior to final plat application to show the required wetland buffer, wetland buffer setbacks, wetland buffer monuments, and provide drainage and utility easements over approved wetland and wetland buffers in compliance with the requirements in Section 1050.010 of the Zoning Ordinance. d. All permanent wetland buffer monument signs must be erected along the wetland buffer line as required by Section 1050.010, Subd. 7 of the Zoning Ordinance. City of Corcoran December 22, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-137 Page 2 of 2 e. Wetland buffer monument signs shall be purchased from the City and must be installed by the applicant prior to release of escrow. f. The applicant is allowed to let the wetland buffer strip grow naturally rather than require new wetland plantings. 5. Prior to issuance of building permits: a. Any required wetland buffer monument signs must be installed as required by Section 1050.010 of the Zoning Ordinance. b. Lot monuments shall be installed as required by the Subdivision Ordinance. c. Record the approving resolutions, mylar, and all related documents at Hennepin County and provide proof of recording to the City. 6. A driveway permit is required to be issued prior to the construction of the driveway. 7. Approval of the preliminary plat shall expire within one year of the date of approval unless the applicant has filed a complete application for approval of a final plat. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 22nd day of December 2021. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director City of Corcoran December 22, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-138 Page 1 of 2 Motion By: Seconded By: A RESOLUTION APPROVING A FINAL PLAT FOR “MAGNAN ACRES” ON THE PROPERTY KNOWN AS OUTLOT A OF OUTCALT 2ND ADDITION, 9257 TRAIL HAVEN ROAD, AND 9247 TRAIL HAVEN ROAD (PID 09-119-23-44-0017; 16-119-23-11-0001; 16- 119-23-11-0002) (CITY FILE NO. 21-046) WHEREAS, Brandon and Chelsea Magnan (“the applicant”) requested approval of a final pat to allow for a two-lot subdivision on property described as follows: LOTS 1 AND 2, BLOCK 1, WESTWOOD GARDENS ADDITION, AND OUTLOT A, OUTCALT 2ND ADDITION, HENNEPIN COUNTY, MINNESOTA. NOW, THEREFORE, BE IT RESOLVED that the Corcoran City Council approves the request for a final plat subject to the following findings and conditions; 1. A final plat is approved, in accordance with the plans dated November 12, 2021, except as amended by this resolution. 2. There are no development rights remaining after the land is platted. 3. The applicant shall comply with comments in the City Engineer’s memo dated November 23, 2021. 4. Prior to issuance of building permits: a. Septic permits must be obtained from Hennepin County. b. Record the approving resolutions and mylar at Hennepin County and provide proof of recording to the City. c. The applicant must file the final plat at Hennepin County within 2 years of the date of approval or the approval shall expire. 5. A driveway permit is required to be issued prior to the construction of the driveway. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean City of Corcoran December 22, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-138 Page 2 of 2 Whereupon, said Resolution is hereby declared adopted on this 22nd day of December 2021. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director He nn epin Co u n ty L oc ate & N o tify Map 0 100 20050 Feet Da te : 11 /24/2 021 Buffer Size:Map Co mm e nts : Th is d ata (i) is furn ish ed 'AS IS' with no represen ta tion as tocompleteness or accuracy; (ii) is fu rn ish ed with n o warra nty of anykind; an d (iii) is n ot suitable for le ga l, eng ineerin g or surve yingpurposes. Hennepin County shall not b e liab le for a ny da ma ge , in ju ryor loss resu lting from this dat a. Fo r mo re inf ormation , co nta ct Hen ne pin Co un ty GI S Off ice300 6th S tree t So uth , Minn ea polis, MN 5 5487 / gis.in fo@h en ne pin.us Memo To: Kevin Mattson, PE Public Works Director From: Kent Torve, PE, City Engineer Steve Hegland, PE Project: Magnan Acres Preliminary and Final Plat Date: November 23, 2021 Exhibits: This Memorandum is based on a review of the following documents · Preliminary Plat of Magnan Acres prepared by Otto Associates Dated 9-14-21 · Final Plat of Magnan Acres prepared by Otto Associates no date · Existing conditions survey prepared by Oto Associates Dated 9-14-21 Comments: General: 1. Consistent with the review process, a comment response letter shall be provided in response to the following comments provided in this Memorandum in which the applicant provides a written response to each item. 2. In addition to engineering related comments per these plans, the project is subject to additional planning, zoning, land-use, and other applicable codes of the City of Corcoran. 3. Wetland delineation were completed and no wetlands were identified within the plat. 4. Improvements shall meet all Elm Creek Watershed Commission rules as applicable. 5. The proposed build site will be served by an individual septic and well. Driveways 1. The applicant provided a signed driveway refusal from the adjacent property owner not allowing them access to the shared driveway to the north. 2. The applicant is proposing the new driveway to be located along the north end of lot 1 block 1. This location along Trail Haven Road is at the roadway high point. This is the preferred location for the driveway access as it provides the best sight lines for entry and exit of vehicles from the roadway. 3. The existing home in lot 2 block 1 will use the existing drive. Grading and Drainage 1. The applicant shall provide individual lot grading plan and house elevations to ensure home grading and elevations meet all applicable separation requirements per the City of Corcoran stormwater requirements. November 23, 2021 Magnan Acres Kevin Mattson Page 2 of 2 2. The applicant shall determine if a culvert is necessary for the proposed drive and if so, it shall be sized to convey the flow from the existing ditch, if any, or meet minimum sizing requirements per the standard details. 3. Show radius for drinking water well setbacks. 4. Install new mailbox in accordance with U.S. Post Office guidance in terms of placement and height. It is recommended to install a swing-away style to assist with winter maintenance needs. 5. Septic locations shall be permitted through Hennepin County. End of Comments City of GreenfieldCityofMapleGroveCity of MedinaCity of RogersBechtold RdPioneer TrlTrailHavenRdCounty Road 116County Road 30Schutte RdOakdale DrCounty Road 10Horseshoe TrlCountyRoad50Larsen RdWillow DrHunterRdCounty Road 19Homestead TrlCain RdRolling Hills RdCountryRdMohawk DrLarkin RdFoxline DrStrehler RdDassel LnOld Settlers R dStieg RdKalk RdMeister RdMaple Hill Rd93rd Ave NTessmer RdBlue Bonnet DrJubertLn456710456750456719456730456711645671014567117Brockton Ln N109th Ave N4567101")55Hackamore RdMorinLakeScottLakeJubertLakeGooseLakeCookLakeRushCreekRushCreekSouthForkRushCreekSouthForkRushCreek2040 COMPREHENSIVE PLAN3,000 0 3,0001,500Feet±Path: L:\2294\100\2040CompPlan\Ecologically Significant Natural Areas.mxdDate: 1/7/2019 Time: 3:17:35 PM User: ShuJC0243Aspen ForestCattail MarshLowland hardwood forestMaple-basswood forestMesic PrairieMixed emergenct marshMixed hardwood swampOak ForestOak woodland-brushlandTamarack swampWet meadowWillow SwampMunicipal BoundaryParcel BoundariesStreamsLake/Open WaterMap 1-12Ecologically Signficant Natural AreasSource:Ecologically Significant Natural Areas (MN DNR MLCCS-2015, Natural Resource Inventoryand Management Plan, Nov. 2001, Bonestroo Rosene Anderlik & Associates)37 City of GreenfieldCityofMapleGroveCity of MedinaCity of RogersBechtold RdPioneer TrlTrailHavenRdCounty Road 116County Road 30Schutte RdOakdale DrCounty Road 10Horseshoe TrlCountyRoad50Larsen RdWillow DrHunterRdCounty Road 19Homestead TrlCain RdRolling Hills RdCountryRdMohawk DrLarkin RdFoxline DrStrehler RdDassel LnOld Settlers R dStieg RdKalk RdMeister RdMaple Hill Rd93rd Ave NTessmer RdBlue Bonnet DrJubertLn456710456750456719456730456711645671014567117Brockton Ln N109th Ave N4567101")55Hackamore RdMorinLakeScottLakeJubertLakeGooseLakeCookLakeRushCreekRushCreekSouthForkRushCreekSouthForkRushCreek2040 COMPREHENSIVE PLAN3,000 0 3,0001,500Feet±Path: L:\2294\100\2040CompPlan\Natural Resource Inventory Areas.mxdDate: 1/7/2019 Time: 1:10:39 PM User: ShuJC0243^_Natural Community!(Rare Species OccurenceHigh Quality Natural CommunityNatural Plant CommunitiesWetlandsWet PrairieEmergentShrubFloodplain ForestOpen WaterFlood Plain (Reed Canary Dominant)UplandsSavanna/PastureMaple/BasswoodOak ForestDisturbed WoodlandOld FieldMunicipal BoundaryParcel BoundariesStreamsLake/Open WaterMap 1-7Natural Resource Inventory AreasNote: Due to limitations of map scale, distribution and proportion of NaturalCommunity types within each colored area are approximate.Source:Natural Plant Communities, Rare Species Occurence (Natural Resource Inventory andManagement Plan, Nov. 2001, Bonestroo Rosene Anderlik & Associates)27 Natural Resources Map | Hennepin County 12BLOCK 1Engineers & Land Surveyors, Inc.C.R. DOC. NO.MAGNAN ACRESNFeet0100200DRAFT From: Hidem, Sandra A Sent: Thursday, December 2, 2021 12:53 PM To: jbeise@corcoranmn.gov <jbeise@corcoranmn.gov> Cc: Tim <tim@swtireauto.com> Subject: Preliminary plat for Outlot A of Outcalt 2nd Addition I am submitting comments for the City of Corcoran public hearing on December 2nd, 2021 regarding the preliminary plat designated as "Magnan Acres". I reside at 9475 Trail Haven Rd. I am OPPOSED to the approval of this proposed plat. Furthermore; I don't believe the plat is consistent or in compliance with existing ordinance standards regarding subdivision and zoning. It was my understanding that a development right was not allowed for Outlot A or Outcalt 2nd edition and also that development rights could not be SOLD. My partner, Tim Seehusen and I have inquired about this lot several times over the past several years and we were informed by the city of Corcoran that this outlot was unbuildable. Apparently, money talks. That doesn't make it right though. With regard to the proposed location of a driveway for this property, we are strongly opposed to the location being at the northeast corner of the parcel at the top of the hill. We have concerns about this location: 1) Private road to the north of this property needs area for snow removal which is a problem if there is an adjacent driveway immediately to the south of our road. 2) A driveway in this location is a safety concern due to the high speeds on this road and low visibility. The driveway should be at the BOTTOM of the hill so upon entering Trail Haven you can see the top of both hills. Another driveway in addition to our private road would intensify this safety concern because drivers tend to speed up and "FLY" over this hill. This is especially true in the early morning and late afternoon hours. Members of the city council have probably not spent a great deal of time driving on this stretch of road. Another driveway in this area would only add to the problem. We are also concerned about the beautiful existing trees that are being cut down on the property line between our property and proposed development. We have already planted one replacement evergreen tree, but we hope there will be no more trees removed. Thank you for your consideration, Sandra Hidem, BS, RDCS Cardiac Sonographer Park Nicollet Methodist Hospital 952-993-6387/hidems@parknicollet.com 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: December 16, 2021 for the December 22, 2021 City Council Meeting RE: Amendment to Land Purchase Agreement at 8200 Co Rd No 116 (PID 24-119-23-23- 0001) (City File No. 21-042) Review Deadline: N/A 1.Request Saint Therese Communities received preliminary approval of a senior living community on 12.88 acres of land currently owned by the City at the November 22, 2021 City Council meeting. The City is currently the owner of the property and the “Town Center Addition” will create Lot 1, Block 1. St. Therese is working with the City on final plans and is expected to submit a final plat application for approval in early 2022 and will require an extension to the closing date. The Original Agreement allowed for up two extensions to the purchase agreement. The City Attorney has drafted the Second Amendment to extend the closing date no later than May 5, 2022. 2.Recommendation Move to approve the Second Amendment to the Purchase Agreement and authorize the Mayor and Interim City Administrator to execute the agreement. Attachments a. Second Amendment to Purchase Agreement Agenda Item: 7g. SECOND AMENDMENT TO LAND PURCHASE AGREEMENT THIS SECOND AMENDMENT TO LAND PURCHASE AGREEMENT (this “Second Amendment”) is made and entered into as of December ___, 2021 to that certain Land Purchase Agreement dated December 12, 2019 (the “Original Agreement”) and amended by the First Amendment to Land Purchase Agreement approved by the City of Corcoran on May 13, 2021 (the “First Amendment”), (all validly executed portions of the “Original Agreement” and the “First Amendment” are collectively referred to herein as the “Agreement”) by and between THE CITY OF CORCORAN, a Minnesota municipal corporation (“Seller”), and SAINT THERESE COMMUNITIES, a Minnesota nonprofit corporation (“Buyer”). WHEREAS, Seller and Buyer have mutually agreed to make certain amendments to the Agreement; NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Seller and Buyer hereby agree as follows: 1. Capitalized terms in this Second Amendment that are not defined herein shall have the meanings set forth in the Agreement. 2. Section 3.1.b. of the Original Agreement provided for a Contingency Period during which Buyer shall have determined, in Buyer’s sole discretion, that the Property is suitable for use by Buyer in connection with the Development. Section 3.2 of the Original Agreement granted Buyer the option to extend the Contingency Period for up to two (2) additional periods of 180 days each (collectively, the “Extended Contingency Periods”). By written notices sent by Buyer and received by Seller, Buyer exercised both extension options and satisfied all requirements of said Section 3.2 with respect to both such extensions. The parties now mutually desire to further extend the Contingency Period beyond the Extended Contingency Periods contemplated in the Agreement in order to accommodate the completion by Buyer of various development steps. The Agreement is hereby amended to provide that the Contingency Period shall be extended from the expiration date of the second of the Extended Contingency Periods to April 5, 2022 and shall thereafter expire. Buyer and Seller agree that Buyer has exhausted all extension rights within the Agreement and Buyer maintains no right to extend the Contingency Period beyond April 5, 2022, absent a new and separate agreement between Buyer and Seller. 3. The first sentence of Section 7.1 of the Original Agreement is hereby deleted and replaced with the following language: “The closing of the transaction contemplated by this Agreement (the "Closing") shall be held on a date mutually acceptable to Seller and Buyer, but no later than May 5, 2022.” 4. Except as specifically provided in this Second Amendment, the Agreement is hereby ratified and confirmed and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to Land Purchase Agreement by their duly authorized representatives effective as of the day and year first above written. CITY OF CORCORAN SAINT THERESE COMMUNITIES By:___________________________ By:_____________________________ Its: ___________________________ Its: _____________________________ MK_MPLS\15012\23\2423079.v1-11/10/21 Page 1 of 2 STAFF REPORT Agenda Item 7h. City Council Meeting: December 22, 2021 Prepared By: Natalie Davis Topic: Lithgow Automotive Site Plan Amendment (PID 26-119-23-11-0037) (City File No. 21-055) Action Required: Approval Review Deadline: January 28, 2022 1. Application Request The applicant, Tom Lithgow of Lithgow Automotive Inc., requests approval of a site plan amendment that will allow him to not install a portion of a required fence that was a condition of approval for the site plan approved in 2019 (City File No. 19-013). 2. Context Background The applicant owns and operates Lithgow Automotive, a motor vehicle repair business, at 20055 75th Ave N in downtown Corcoran. A conditional use permit and site plan amendment was approved in 2019. While most conditions of approval have been met, the project has not been closed out since a condition of approval included the installation of a fence along the northeast corner of the property to serve as screening between Lithgow Automotive and the neighboring property for Ballistic Products, Inc at 20015 75th Avenue N. Financial guarantees for the project cannot be released until this requirement is resolved either by installation of the fence as indicated on the approved plans or a site plan amendment. Zoning and Land Use This property as well as all surrounding properties are guided Light Industrial on the 2040 Future Land Use Plan and zoned Light Industrial (I-1). 3. Analysis of Request Staff reviewed the application for consistency with the Comprehensive Plan, Zoning Ordinance, City Code requirements, as well as City policies. The applicant is not proposing to make any changes to the existing structure and site. In order to comply with Zoning Ordinance regulations, exterior storage must be in the rear or side yard and must be screened so as not to be visible from adjoining properties and public streets. In the 2019 site plan approval, a fence was proposed to screen the rear parking area providing storage for vehicles awaiting repair. Most of the fence was Page 2 of 2 installed as indicated on the approved site plan, except for the northeast corner of the property that is only visible to the adjacent property owner. The applicant now requests that the existing landscaping, an area of primarily mature trees, along the northeast corner of the property line be accepted as screening in place of the proposed fence. The applicant explains in their narrative that they use space that would otherwise be fenced off for snow storage in the winter. Additionally, installing this portion of the fence will interfere with an existing, perpetual shared parking and driveway easement agreement established in 2017 between these two parcels. This agreement was part of an administrative permit and site plan approval processed by the City in 2017 for Ballistic Products. Grant Fackler, the President & CEO of Ballistic Products Inc. submitted a letter dated December 11, 2021, that states he has no concerns with waiving the required fence between the two properties. 4. Conclusion Staff finds that the standards for a site plan amendment are satisfied as the intent of the screening requirement in the Zoning Ordinance is accomplished with the existing landscaping between the two properties and there is an extenuating circumstance in this instance due to the shared parking and driveway easement agreement. 5. Recommendation Move to recommend the approval of the resolution approving the site plan amendment. Attachments: 1. Resolution 2021-139 2. Site Location Map 3. Applicant Narrative 4. Revised Site Plan received November 29, 2022 5. Letter from Ballistic Products dated December 11, 2021 6. Shared Parking and Driveway Easement Agreement dated June 22, 2017 City of Corcoran December 22, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-139 Page 1 of 2 Motion By: Seconded By: A RESOLUTION APPROVING A SITE PLAN AMENDMENT FO LITHGOW AUTOMOTIVE AT 20055 75TH AVENUE NORTH (PID 26-119-23-11-0037) (CITY FILE NO. 21-055). WHEREAS, the landowner requested approval of a site plan amendment to waive installation of a fence previously required for screening purposes in the northeast corner of the property legally described as follows: Lot 4, Block 2, Countryside Plaza 2nd Addition WHEREAS, the City Council Commission reviewed the site plan amendment at a duly called public meeting, and; NOW, THEREFORE, BE IT RESOLVED that the Corcoran City Council approves the request for a site plan amendment plat subject to the following findings: 1. There is existing and mature landscaping along the northeast corner of the property that provides screening to the adjacent property at 20015 75th Avenue North. 2. Installation of the fence will interfere with a perpetual non-exclusive shared parking and driveway easement agreement, dated June 22, 2017, between 20055 75th Avenue North and 20015 75th Avenue North established as part of an administrative permit and site plan administratively approved by the City in 2017. 3. The applicant requires this space for snow storage in the winter. 4. The neighboring property owner submitted a signed letter, dated December 11, 2021, to indicate his support to waive the installation of the fence. 5. The intent of the screening requirement in the Zoning Ordinance is satisfied with the existing site layout. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean City of Corcoran December 22, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-139 Page 2 of 2 Whereupon, said Resolution is hereby declared adopted on this 22nd day of December 2021. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director He nn e pin Cou n ty P ro perty Ma p Da te : 12 /17/2 021 Comm en ts: 1 inc h = 1 00 fee t PAR CEL ID: 26 119 23 110 03 7 OWN ER N AME: T F L ithgo w & A L L ith go w PAR CEL AD DRESS: 2 005 5 75t h Av e N , Corc o ran M N 55 34 0 PAR CEL AR EA: 1.1 8 ac re s, 51,4 22 sq ft A-T-B: Ab stra ct SAL E PR ICE: $90 0,00 0 SAL E D ATA: 0 4/20 19 SAL E C OD E: ASSESSED 20 20 , PAYABLE 202 1 PROPERT Y TYPE: Ind us tr ial-Pr efer re d H OM ESTEAD : N on -H ome stea d M AR KET VAL UE: $1,1 72,00 0 TAX TO TAL: $4 5,510 .34 ASSESSED 20 21 , PAYABLE 202 2 PRO PER TY TYPE: Ind us trial HO MESTEAD: No n-H om es te ad MARKET VALU E: $1 ,2 17 ,0 00 This data (i) is fur nish ed 'A S IS' wit h no represent at ion as t o com ple ten ess or acc urac y ; (ii) is furnis hed w it h n o war rant y of an y k ind; an d (ii i) is not sui tab le for lega l, engi neering or surv ey ing purposes . Hen nepin County s hall not be l iable fo r a ny damage, in jury or los s re sul ting f rom this dat a. COP YRIG HT © H EN N EPIN COU N TY 20 2 1 STAFF REPORT Agenda Item: 7i. Council Meeting: December 22, 2021 Prepared By: Maggie Ung Topic: Credit Card Processing Contract Action Required: Approve Contract Summary: In 2016, City council authorized staff to implement credit card processing services with Payment Service Network (PSN). Due to delays from the vendor, credit card processing services did not get fully implement until 2017 when the City chose to move forward with a different vendor, RevTrak. RevTrak, however, only has the capability to accept online payment and did not provide an option for residents to set up recurring payments or view bills online. The City is planning to fully transition to BS&A software in early 2022. With the change, the City has the option to go with a new third-party credit card processor that will integrate with the BS&A Software. BS&A suggested InvoiceCloud as a vendor for credit card processing services for all services, with the exception of recreational items. A few cities that are utilizing InvoiceCloud includes Maple Grove, Dayton, New Brighton, Waconia, Coon Rapids and Golden Valley. InvoiceCloud gives the options for residents to view current and past utility bills online. Payments will be shown in real-time as opposed to currently seeing it a few days to a week after. Residents will have more options for making payment, such as one-time payment, scheduled payments, recurring payments, autopay, flex pay and pay by text. Staff will no longer need to manually export data from one system to another as payments made in InvoiceCloud will be automatically recorded into the BS&A software. Per the fee schedule approved at the December 9th council meeting, the City will absorb 2% of the 3.25% credit card service charge in the Water and Sanitary Sewer funds. For community development related items, fees will be the responsibility of the payer. Staff is recommending that e-checks, ACH, autopay ACH and paperless billing options be absorbed by the City. Any rejected charges or chargeback will be charged back to the residents per the fee schedule. Staff is recommending the approval of the contract with InvoiceCloud for credit card processing services. Financial/Budget: InvoiceCloud waived implementation fees. The 2022 Water Fund and Sanitary Sewer Fund budget includes the credit card processing fee cost that the City will absorb and a portion of the monthly access fee. The General Fund will cover the remaining portion of the monthly access fee for community development and miscellaneous items. Staff will review the usage of credits cards annually and make recommendations for fee changes to cover the cost of providing credit card service. Due to the transition of servicer, mass communication will be sent out. This will have a small budget impact for printing and mailing. Council Action: Authorize staff to proceed with the contract with InvoiceCloud for credit card processing services. Attachments: 1. GUB Proposal 2. Biller Agreement Draft *Final version is forthcoming Innovating the Customer Experience Customer Engagement, Electronic Bill Presentment, & Electronic Bill Payment Thomas Burchard Inside Sales Representative 30 Braintree Hill Office Park, Suite 303 Braintree, MA 02184 802-238-5076 tburchard@invoicecloud.com www.invoicecloud.com Confidential & Proprietary © 2021 This proposal contains confidential and proprietary information to help the recipient select the most qualified vendor with the best technical solution at the best value. Should any outside party request a copy of this proposal, Invoice Cloud asks that you please either (a) redact any sections marked Proprietary/ Confidential or (b) contact us for a redacted electronic version. PRESENTED TO: The City of Corcoran, Minnesota October 19th, 2021 Pricing Valid for 90 Days The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | i Table of Contents 1 Introduction ............................................................................................................................ 1 1.1 Our 4Cs Approach ............................................................................................................ 4 1.1.1 Cloud ......................................................................................................................... 4 1.1.2 Connect ..................................................................................................................... 6 1.1.3 Convert ...................................................................................................................... 7 1.1.4 Communicate ............................................................................................................ 8 1.2 Case Studies ..................................................................................................................... 9 1.2.1 City of Escondido, CA ................................................................................................ 9 1.2.2 Arlington Water, TX ................................................................................................ 10 2 Product Overview ................................................................................................................. 11 2.1 One-time Payments ........................................................................................................ 12 2.2 Registering for Faster and More Convenient Payments ................................................ 14 2.3 Flexible Payment Options .............................................................................................. 15 2.3.1 Scheduled Payments ............................................................................................... 15 2.3.2 Recurring Scheduled Payments .............................................................................. 16 2.3.3 AutoPay ................................................................................................................... 17 2.3.4 FlexPay .................................................................................................................... 18 2.4 Mobile Optimized Payments .......................................................................................... 18 2.5 Pay by Text ..................................................................................................................... 19 2.6 Donations ....................................................................................................................... 20 2.7 One-stop Shop for All Services ....................................................................................... 20 2.7.1 Cloud Store .............................................................................................................. 20 2.7.2 Cloud Payment ........................................................................................................ 21 2.8 Alternatives to Walk-in Payments ..................................... Error! Bookmark not defined. 2.9 In-person/Point-of-Sale Payments ................................................................................. 22 2.10 Intercept Bank-issued Paper Checks with Online Bank Direct ................................... 22 The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | ii 2.11 Pay by Phone/IVR ....................................................................................................... 22 2.12 Agent/CSR Tools ......................................................................................................... 23 2.12.1 Biller Portal .............................................................................................................. 23 3 Pricing .................................................................................................................................... 27 The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 1 1 Introduction Invoice Cloud has provided clients the easy- to-use payment experience that consumers expect based on doing online business with Fortune 100 companies, such as American Express, Geico, Capital One, or Amazon.com. Payers do not ‘forgive’ a smaller organization’s online experience due to fewer resources; they expect everything to be simple and instantaneous. For Invoice Cloud, platform design is paramount to delivering the best results for our clients and your customers; just adding payment channels has limited usefulness. We design our payment channels to significantly increase self-service and e-bill adoption while simultaneously reducing payment-related calls to your customer service team and agents. To achieve these results for our clients, Invoice Cloud focuses on 4 core competencies: the 4Cs of Effective Electronic Bill Presentment and Payment . 1. Cloud: The application is true SaaS, so our clients never have to do upgrades or updates. 2. Connect: Our implementation and integration methodology is best in class, making it simple to install for our clients so they can reap the benefits in 90 - 120 days after signing. 3. Convert: The design of the payment channels – how easy it is to enroll in the self-service options, and how easy it is to pay through them – is how Invoice Cloud achieves the industry’s best e-adoption rates. 4. Communicate: Our intelligent communications engine with event-based reminders (text, e- mail, phone) sent only to payers who have yet to act. This automates communication between you and your customers, drives down call center volume, and increases conversion to self-service. Invoice Cloud’s focus in these 4 areas has resulted in our average client achieving a 119% increase in e-payments and a 2.8X increase in paperless enrollment in year 1 – while also seeing a more than 40% reduction in payment related CSR calls. Invoice Cloud (IC) by the Numbers • Founded in 2009 • 130+ different software integrations • 2,100+ municipal and utility clients in all 50 states • $13B+ processed payments in 2019 (roughly 45M payments) • 119% average online payment adoption increase in the first year of service • 2.8x average paperless billing adoption • 99.9% system up-time • PCI Level 1 and SSAE 18 (SOC 1 and 2) certified for online payment security • 98% client retention rate The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 2 Table 1. The City of Corcoran Proposal Goals and Objectives Goals & Objectives Invoice Cloud 1. Your council and your city are looking to “create efficiencies” when it comes to your billing and collections. Today, there are a lot of extra steps to pay online, sign up for autopay, get information back to your BS&A software, etc. With Invoice Cloud, we not only provide an intuitive and easy to use platform, but we go beyond just collecting payments. We look for any opportunity to maximize your internal efficiencies and make processes easier, faster, and more automated. ✔ 2. Provide a “more user-friendly customer experience that puts more power in the customers hands”. Right now, your Rev Trak system, isn’t as “intuitive” as you would like it to be and it lacks the functionality for customers to be able to manage their accounts, see their balances, sign up for paperless/autopay, etc. The Invoice Cloud system not only does all those things that you and your customer are asking for, but also actively focuses on driving up self-service and increasing adoption. Our easy to navigate system allows customers to have the control they desire while also eliminating as much need to call in as possible. ✔ 3. Implement a paperless program since today you do not have that option. This is one of the fastest and easiest ways for any organization to save time and money. With many built in features that automatically encourages payers to enroll in paperless, without any effort needed by the utility, we get the industry’s highest paperless adoption levels. This will return postage, labor, and/or contracting costs back to Corcoran – up to $746.50+ annually at 30% adoption (see table 5 in pricing). Typically, we see a 2.8x increase in paperless adoption in year 1. ✔ 4. Automate the process of entering payment information back into your utility billing system through a real-time integration with BS&A to save hours of manual work. Through RevTrak, payments are entered back into your utility billing software in a weekly batch. Not only is this an unnecessary step but it also creates headaches when customers can’t see their payment reflected in their balance. Those are just the payments coming in online. Every other payment is manually entered 1 by 1 into your system which you described as “very time consuming”. For just checks alone, you let me know it takes 1-2 minutes per check and the last time you ran checks you had 250-300. That means just on checks alone, last time you ran them, you spent between 4 and 10 hours just on that one batch of checks. With our real-time integration, we can eliminate the manual work associated with the payments taken in through our platform. Our system pushed all ✔ The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 3 payments, paperless/autopay sign ups, customer information, etc. back to your BS&A system in real-time. Additionally, our system reflects any changes in your BS&A system as well such as payments posting and balances updating. 5. Implement an autopay program that provides more payment options and is easier to enroll in—with many built in features that automatically encourages payers to enroll in autopay, without any effort needed by the city. You let me know that you would all like to see a higher level of adoption when it comes to autopay enrollments. Your customers want to be able to do this with a credit card as well as their bank account. Today, the process for signing up is time consuming with a lot of barriers to enroll. The Invoice Cloud System is designed to not only increase your autopay adoption, but also make signing up as frictionless as possible. By allowing customer to not only manage this online, but also enroll all while making their payments, we are able to drastically increase the number of customers signing up for autopay. ✔ 6. Reduce inbound phone calls for payment and website related assistance and complaints, making CSRs more efficient and improving the CSR employee’s experience. Today you are seeing a handful of people trying to pay over the phone each month and you must help customers every day with these types of calls. You let me know that each of these calls takes around 5 minutes. We will drive these customers to self-services to decrease the number of phone calls coming in, typically by 40% in year 1 so that your staff can spend less time fielding customer phone calls related to billing/collections. ✔ 7. Provide a bank check solution that will eliminate all the physical checks you receive from financial institutions. You let me know that each month, you receive many physical bank checks from customers who have signed up to pay their utility bills through their own personal bank. Not only do these take a lot of time to process but they also take 5-7 business days to reach you. Our Online Bank Direct program will make sure you never see another physical check coming from a financial institution, make the funds available within 48 hours, and auto match to open invoices to save you and your team time. ✔ The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 4 1.1 Our 4Cs Approach Invoice Cloud delivers a simple, out-of-the box solution with a partnered integration with your billing system, quick and easy implementation, and a proven interface that increases e- adoption: the measure of how many customers use a billing and payment sol ution. E- adoption is the only metric that can demonstrate which solution customers prefer, and Invoice Cloud provides the industry's highest average e-adoption increase of 119% and 2.8x more paperless enrollments in the first year of service alone. This e-adoption only grows year-over- year as we improve our true SaaS solution on your behalf. Higher e-adoption means our system is easier to use, has the most comprehensive set of features for flexibility, and has the best interface and marketing techniques to drive usage (Figure 1). Figure 1. Invoice Cloud's Average First Year Adoption Increases. Our clients typically see their e-payment adoption and paperless enrollments double in only one year after switching to Invoice Cloud. As more of your customers use our platform and switch to paperless billing, AutoPay, and other features of our solution, the The City of Corcoran saves time and money, having more of both to pursue other business ventures. There is a significant cost to handling paper bills and physical payment instruments (i.e., cash and checks). But you also save operational costs when more customers automatically pay their bills on time every month, spending less on collection efforts, extra communication, and shutoffs. The The City of Corcoran can expect similar (or better!) e-adoption through Invoice Cloud's 4 Cs of a successful EBPP. 1.1.1 Cloud Continually add new payment options, communications methods, and increased security through True SaaS updates: Invoice Cloud simplifies payment processor management by shouldering nearly all IT processes and upgrades on your behalf. We keep our system up to date through true SaaS delivery of new features and security updates. With IC’s true SaaS The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 5 platform, the biller always receives access to all new features as we release them, no updates or patches required (Figure 2). When we release a new enhancement, we update a single instance of our platform and then give each biller the opportunity to opt in through remote activation. True SaaS means that your customers log into the latest, greatest, and most secure version of our payment portal every time they pay their electric bill. For example: when Invoice Cloud added the option to pay with and save mobile wallet payment methods like Apple Pay and Google Pay, all 2,100+ IC clients received this ability the day of release (Figure 3). Figure 3. Mobile wallet simplifies the customer experience to make paying easier than ever. Automatic true SaaS updates delivered secure, fast payments through Apple Pay and Google Pay to 100% of our clients on the day of release. Figure 2. IC’s Single Instance, Multi-Tenant SaaS Platform. IC updates a single stack of code, and all clients receive enhancements immediately without uploading patches or upgrades. The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 6 1.1.2 Connect Receive payments faster and always present the latest balance through Invoice Cloud's integration to your billing system(s): Our platform reflects the data in your core billing/CIS software via a deep integration, reducing administrative work for staff and sending intelligent communications to drive customer self-service. Invoice Cloud has developed more than 130 seamless integrations, leveraging batch, real- time and single sign-on (SSO) with our growing list of partners and supported integrations (Figure 4). We apply our integration experience to perform 70%+ of the implementation effort on our billers' behalf in 90 - 120 business days. We transparently keep our clients apprised throughout implementation by updating our shared Smartsheets dashboard (Figure 5). Invoice Cloud can also embed our EBPP service into third-party portals through iframes, creating a seamless experience for the payer that matches the style, color schemes, and branding of an existing portal (Figure 6). Clicking on link like AutoPay, Paperless, or Account History opens those Invoice Cloud screens within the same platform. Figure 4. Invoice Cloud’s Year-over-year Increase in Partners. More third-party vendors choose to partner with us after integrating our platforms. Figure 5. Invoice Cloud Implementation Tracking in Smartsheets. See which key personnel are responsible for each technical aspect of implementation and track day-to-day progress. The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 7 Figure 6. Example of the data from BS&A to Invoice Cloud and Invoice Cloud to BS&A. 1.1.3 Convert Increase operation savings in both time and money through streamlined customer self - service: The purpose of an EBPP platform is to drive conversion to self-service e-payments and decrease customer calls. The ease of enrollment of the payment/reminder options, as well as the ease of paying through the various channels determines the number of payers who will use them. Invoice Cloud designed our payment process to engage customers at existing contact points to present opportunities to self-service enroll in payment services and reminders (Figure 7 and Figure 8). We also provide tools to CSRs in our Biller Portal that help retrain customer behavior towards self-service, like sending direct links to their payment via text message. As more of your customers use Invoice Cloud to manage paperless billing, AutoPay, text, and more, you save money and can spend time on more important tasks than manual collections. The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 8 Figure 7. Enrolling in Pay by Text, AutoPay, and Paperless Without Leaving the Payment Process. Customers can enroll mid-payment process, at the very end, and from their confirmation email. Figure 8. Creating Calendar and SMS Text Reminders Without Leaving the Payment Process. Customers can set events in most popular calendar applications, like Apple and MS Outlook, or schedule one-time text reminders. 1.1.4 Communicate Improve customer engagement and satisfaction through Invoice Cloud’s simple, consistent interface and communications: The effectiveness of the automated communication engine with payers determines if an EBPP platform will drive more self-service and decrease customer phone calls. Invoice Cloud helps clients reduce operational costs and customer calls through our consistent customer experience across our omnichannel payment and communication features The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 9 (Figure 9). We engage more customers through targeted, automated messaging and self - service so that they help themselves, paying their bills on time without calling or walking into your office. Figure 9. Invoice Cloud's Customer Engagement Platform Options. We help billers more effectively engage payers through the communications channels that customers prefer. 1.2 Case Studies We provide examples of how we apply our 4Cs approach to help our more than 2,100 clients save time and money by converting their customers to self-service electronic payments and paperless billing. The following case studies are typical of our clients' experiences after switching to Invoice Cloud. 1.2.1 City of Escondido, CA To meet PCI compliance requirements, the City of Escondido decided to move its online payment processing to a third-party vendor. Unfortunately, the system that was implemented created challenges for the City and its citizens through a difficult user experience, lack of convenient payment options and lack of real-time integration, among other issues. After switching to Invoice Cloud, Escondido has achieved PCI Level 1 compliance and increased e- adoption (Figure 10). The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 10 Figure 10. City of Escondido's Savings in Time and Money through Invoice Cloud's Customer Engagement. In only 9 months, the City increased e-adoption by more than 200% and more than tripled their paperless enrollments. More than half of all City bills are paid elec tronically, 21% without printing and mailing a paper bill. 1.2.2 Arlington Water, TX Increasing water rates were becoming a major issue for Arlington Water Utilities customers. To combat these rate hikes, Arlington needed to find a creative way to increase revenue and decrease costs without raising rates. The utility faced billing challenges, including rising credit card processing fees, print and mail costs, and calls and walk-ins. After switching to Invoice Cloud, Arlington increased revenue and cut costs through higher e-adoption (Figure 11). Figure 11. The City of Arlington's Savings in Time and Money by Increasing Customer Engagement through Invoice Cloud. More City customers use Invoice Cloud to pay electronically every year rather than pay through the mail or over the phone, even with new convenience fees. "We feared a major reduction in digital payments due to implementing a convenience fee. We were pleased to see, despite adding the fee, with the Invoice Cloud platform, we reached our previous adoption levels in less than three months and continue to see growth in adoption well above previous levels." Matt Peters Water Utilities Department, City of Arlington The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 11 2 Product Overview Invoice Cloud provides a secure, private, and third-party certified Payment Card Industry (PCI) Level 1-compliant solution to electronically present bills from your billing system and accept payments using all major credit and debit card brands, including Visa, MasterCard, Discover, and American Express; eChecks; digital wallet methods like Apple Pay and Google Pay; and now PayPal and Venmo. We are responsible for the security of all cardholder data in the IC system, relieving our billers of all online PCI requirements. Invoice Cloud recognizes that everyone uses the internet and, more importantly, pays their bills differently. We provide the means to securely access billing data and pay using all credit, debit, ACH, and digital wallet methods across our entire omnichannel customer engagement platform (Figure 12). We achieve the highest e-adoption rates by providing a consistent interface across fully integrated extensive web and mobile payment options, so that customers can easily learn and use the best self-service options based on their own preferences, including those described in the following subsections. Figure 12. IC’s Communications Engine and Diverse Payment Options Reaches More Payers. Save time and money by engaging customers to pay bills without calling, walking into, or mailing physical checks to offices. The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 12 2.1 One-time Payments Invoice Cloud provides the most robust one- time payment system in the industry. Registered and unregistered customers can fill a shopping cart with related payments and pay in three or fewer steps, during which we provide multiple opportunities and incentives to register, link a phone number or email address to their accounts for text and email notifications, go paperless, or enroll in AutoPay. Invoice Cloud makes it easy for customers to pay their bills, whether r egistered or not, through our platform. Customers make one-time payments without logging in to our Customer Portal, which they can access directly from email or text notifications or through your web site. Once in the Customer Portal landing page, the customer can look up their bill using criteria dictated by the biller, such as their Account Number or Service Address (Figure 13). They can also view an exact PDF of their invoice, set calendar reminders, and build a shopping cart to pay for any invoice types offered by the biller. Higher E-adoption through One- Time Payments 41% of online payers use one-time payment channels. Most of these customers do not go online with the intent of signing up for these additional services. Invoice Cloud maximizes enrollment (and, thus, print/mail cost savings) by presenting enrollment options as part of the one- time payment process. Figure 13. Finding Your Bill for One-time Payment. Customers quickly find their bill using search criteria defined by the biller in accordance with your business rules. The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 13 IC provides a robust Shopping Cart experience: payers can add multiple invoices from multiple billing departments to their cart, even from disparate billing systems, and pay them all in a single transaction (Figure 14). IC also maintains line items for each invoice against the total balance, depositing each to different bank accounts per your business rules. We provide a simple, intuitive payment process with proven timesavers, like auto-filling name and address fields from their invoice, and automatically presenting other outstanding bills for the payer to pay (if applicable). We make it easier to pay from mobile devices, reduce rejects and chargebacks, and protect the biller from payments with flagged accounts for fraudulent activity. We also embed proven e-adoption increasing features into our payment Figure 14. One-Time Payer Adding Multiple Invoices to their Cart. One-time payers can control their payment options at any point of purchase, increasing the likelihood of e -adoption. Streamline the Payment Process for Higher E-adoption • Limit customer keystrokes by pre-populating name and address fields from the invoice • Auto-enroll customers into email reminders by requiring an email address for their receipt • Eliminate submittal of invalid payment methods by authorizing card and ACH routing information as entered • Increase AutoPay, Paperless, and Pay by Text enrollment by providing opportunities to self- service apply payment information The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 14 process, like AutoPay, paperless, and Pay by Text enrollment and registration for flexible payment options (Figure 15). 2.2 Registering for Faster and More Convenient Payments Invoice Cloud provides a Customer Portal for customers who want to register and take advantage of additional self-service options. Payers can self-service manage their bill pay settings, review their billing and payment history, and change their settings for AutoPay/paperless billing/Pay by Text; additionally, payers can link multiple accounts to their profile, schedule single payments, set-up recurring payments, and save new payment methods (i.e., credit/debit cards, digital wallet methods, and bank accounts for ACH). (Figure 16). Figure 15. Review Payment. One-time payers can forgo traditional registration while opting into paperless billing by email or text or even AutoPay. This is how we achieve our e-adoption rates. The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 15 Figure 16. Customer Portal for a Registered Account. Invoice Cloud provides redundant interface options to help any user update and add services to their profile, no matter how they typically use the internet. 2.3 Flexible Payment Options Invoice Cloud provides several options to help each payer pay their bill on time when it best suits their budget. 2.3.1 Scheduled Payments Registered customers can schedule a one-time future payment using Scheduled Payments in their Customer Portal account (Figure 17). They may schedule more than one payment at a time. We configure the Customer Portal to only allow selections that meet your business rules, like last permissible date for payment and minimum payment amount. The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 16 Figure 17. Scheduled Payment Options. Customers can future-date a payment to avoid running out of funds. 2.3.2 Recurring Scheduled Payments Registered customers can self-service set recurring scheduled payments to pay a certain amount the same day every month (Figure 18). Figure 18. Scheduling Recurring Payments. Customers can schedule and pause a recurring payment for any day of the month. The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 17 2.3.3 AutoPay Any customer—registered or not— can automatically pay their full invoice amount, on the day it is due, through AutoPay. This is critical for utility bills, where balances are based on consumption, and ensures that, if a customer makes partial payments or simply wants the convenience of paying their bills on time, every time, any remaining balance is always automatically paid when due. Enrollment is 100% self-service either from our one-time payment (which typically doubles AutoPay enrollment for new clients) or from the registered payer's Customer Portal account (Figure 19). Figure 19. AutoPay Setup. Customers can set and forget AutoPay, always paying their full balance on time. Invoice Cloud improves on the AutoPay offered by other vendors • 100% self-service enrollment, requiring no registration by the customer or action by the biller. • Securely store and tokenize all payment data using our double encryption methodology. • Prevent over- and under-payments by always applying the latest balance on the AutoPay due date through real-time data refreshes. • Provide peace of mind and opportunity to change AutoPay settings prior to payment through automated email reminders. • Reduce rejects--and shut-offs and late fees--through automated ACH reject email notifications within seconds of AutoPay payment The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 18 2.3.4 FlexPay Registered customers can create their own payment schedule within a billing cycle through IC’s FlexPay, making any number of payments before a payment is due. Customers choose the first and last payment dates and then number of payments. IC generates a corresponding number of payment fields so that the customer can set the exact date and amount for each (Figure 20). Figure 20. FlexPay Setup. Customers can future-date multiple payments to avoid running out of funds. 2.4 Mobile Optimized Payments Invoice Cloud's Customer Portal is device- and browser-agnostic, working on any mobile device using Google Chrome, Apple Safari, Mozilla Firefox, or Microsoft Internet Explorer or Edge The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 19 browsers. We designed our Customer Portal to be mobile responsive, meaning it changes based on the size of screen it loads on to be readable and maintain all user functionality (Figure 21). Figure 21. Mobile Responsive Site Design Delivers the Best Invoice Cloud and Device Functionality. Payers can find and pay their bill on any smart device and use mobile wallets like Apple Pay and Google Pay. 2.5 Pay by Text Customers receive a text notification with a direct link to their payment in our mobile optimized site – no login or reauthentication required. Or, if registered with Invoice Cloud, they can pay by simply replying to the text alert (Figure 22). Figure 22. Pay by Text Reminders Engage Mobile Customers. Quickly pay your bill either by SMS text or in the web browser of your choice. The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 20 2.6 Donations Customers can add a donation to the charity of the biller's choice during our simple, three-step payment process. Clients can advertise their charity in the payment route, and customers can either round up, donate a flat amount, or enter a custom amount (Figure 23). 2.7 One-stop Shop for All Services Invoice Cloud's scalability through True SaaS configuration makes it easy to unify both recurring invoiced and one-off, non- invoiced payments in one single billing and payment solution. We configure invoice types for any payment your customers need, whether utility or tax bill or other services like permits and fees, so that each invoice type behaves in accordance with your business rules. Each invoice type can have its own integrated billing system, fee model, depository bank, and more. 2.7.1 Cloud Store Cloud Store allows billers to accept payments for non-invoiced services, such as permits, licenses, membership fees, etc. (Figure 24). We work with our clients to define the required fields, fees, and data entry form to accept payment and provide the right information back to you. Cloud Store works with Shopping Cart, so customers can pay more than one invoice in a single checkout process. Figure 23. Adding a Donation to their Cart. Customers can easily donate to your preferred cause(s) without exiting the payment process. Figure 24. Example of a Cloud Store. Quickly and painlessly add new, non-invoiced payments including all data needed. The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 21 2.7.2 Cloud Payment Cloud Payment integrates Invoice Cloud with third-party systems for one-time non-invoiced items, like parking or permit systems, to securely process payments during the mid-application. IC takes the data from the third-party system to generate an invoice on-the-fly, processing the payment in our own Customer Portal (Figure 25). Once payment is complete, IC sends confirmation back to the third-party system, and the customer can complete their application. Figure 25. Third-Party Payment Site Integrated with IC through Cloud Payments. Third-party systems can access IC data to process and then receive real-time confirmation of payment. The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 22 2.8 In-person/Point-of-Sale Payments We provide a built-in cashiering system in our Biller Portal for in-person payments, which works with optional PCI- compliant credit/debit card readers. We can also integrate directly with cashiering systems. Customers pay by inserting or swiping their cards, and Invoice Cloud automatically updates the customer's balance in your CIS (Figure 26). 2.9 Intercept Bank-issued Paper Checks with Online Bank Direct Invoice Cloud offers our clients the ability to electronically receive customer payments when they pay through their home bank, using our Online Bank Direct™ (OBD) service. OBD eliminates paper checks issued by online banking sites; instead, you receive electronic ACH de posits instead, saving your staff time and effort. OBD matches electronic payments (like lock box files) to the payer’s account. If the match is made, OBD processes and uploads it into your billing system (Figure 27). Artificial Intelligence remembers the matches for next time, so each billing cycle is less matching work. Figure 27. OBD-intercepted Pending Payments. Stop processing paper checks from banks, saving time trying to match them to accounts. 2.10 Pay by Phone/IVR Figure 26. One of Several Compliant Card Readers. Secure, Painless IVR that Promotes Self-Service The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 23 Invoice Cloud’s fully integrated IVR was designed to get calls out of your call center. With CallerID authentication, gone are the days of payers calling to ask for their account number/customer number before you transfer them to your IVR. Additionally, the option to receive a text instead of continuing with the phone prompts makes it easier for payers to complete a transaction. If the payer chooses to continue with the IVR, the option to save their payment method for next time they call makes paying a 2nd time much easier. Invoice Cloud’s IVR supports English and Spanish, which customers can navigate by either touchtone or voice to pay their bill and save payment methods. Invoice Cloud also offers an outbound IVR service: bill reminders, past due notifications, and ad- hoc notices (water boil, power outage, etc.) Our clients can customize and schedule reminder calls, e-mails and text to payers through our self-service portal. 2.11 Agent/CSR Tools Invoice Cloud provides tools to help out billers' Customer Service Representatives better communicate with payers, including our Biller Portal and SSO integration of our payment process with many third-party CSR interfaces. We help CSRs share the customer experience and functionality that helps train customers to try our platform's many self-service options. 2.11.1 Biller Portal Invoice Cloud’s Biller Portal offers extensive reporting and administration tools, making administration, reconciliation, and data mining easier for the The City of Corcoran (Figure 28). The Biller Portal is available 24/7/365 and is 100% self-service for the user. • One phone number for customers to dial • Self-service ACH and CC payments • Self-service request a text message with a secure payment link using Link Trigger. • Automatically connect to your account through Caller ID Lookup • Use special characters to enter complex policy/account numbers • Receive timely outbound IVR invoice alerts to automatically connect to your bill for payment The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 24 Based on permissions set by the biller, admin users can: • Block customers from making ACH and/or Credit Card Payments. • Email or text invoice notifications to the customer with direct links to their payment. • Set up AutoPay, paperless billing, and more for a payer at their request. • Log in as the user to recreate their payment experience. • Review payment and/or email history. • Issue a credit on an overpayment. One of the leading reasons customers call our billers to make a payment, despite having an IVR solution, is that customers do not know how to look up their bill in the first place. Invoice Cloud launched CSR Text Reminders so that your CSRs/agents can send a text with a direct link to their bill (Figure 29). The customer can now see how easy it is to pay in our mobile site. Figure 28. Invoice Cloud’s Simple Back-end Biller Portal. Manage all billing functions through our user-friendly interface. The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 25 Figure 29. Send a Text Message with a Direct Link to a Customer's Payment from the Biller Portal. CSRs can now help mobile-using customers more easily find their bill and enroll in Pay by Text. Our admin portal (‘Biller Portal’) offers many standard and ad hoc reports on demand, 24/7 with date ranges and drill down options to view detail (Figure 30). Figure 30. Robust Reporting Options. Use pre-configured reports or define new ones and export results to Excel. Invoice Cloud provides 29 email templates, all triggered by events and customer activity. Email notifications are completely customizable using the Biller Portal’s built-in editor (Figure 31). The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 26 Figure 31. Invoice Cloud’s Unmatched Email Management Tool. No other EBPP provider provides this level of control over the content and branding of its email engine. The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 27 3 Pricing Table 2. Customer Engagement, Electronic Bill Presentment and Payment Pricing (Utility). Pricing based on 768 bills per month and $163 average credit card payment. Service Description Fee Integration, Deployment and Training NOTE: Includes integration with your billing system(s) $5,000 $0.00 Account Access – monthly access to branded Customer and Biller Portals – includes one (1) Administrative User NOTE: The monthly access fee covers maintenance, support, upgrades, and full access to the Invoice Cloud service for the biller and its customers $100.00 HelpDesk Support and Marketing – access to Invoice Cloud HelpDesk, client services team, and marketing support to help you achieve the industry’s highest payment and paperless adoption. No Charge Paperless Billing – per paperless bill per cycle NOTE: Fee only applies when paper bill is suppressed, and a paper invoice is not mailed. There is no charge for payers to receive e-bill, only when we convert them to Paperless. $0.20 Electronic Payment Fees – Submitter Model Residential Credit / Debit Cards Visa, MasterCard and Discover, American Express, and PayPal – Fee per transaction Credit/Debit Card Cap: $125,000 Minimum fee: $2.95 2.00% paid by the city 1.25% paid by the customer E-Check / ACH – per transaction (absorbed by the city) $1.95 AutoPay ACH – per transaction (absorbed by the city) $0.95 $0.75 Miscellaneous Fees Credit Card Chargeback $15.00 ACH Reject $15.00 PayPal Chargeback $15.00 IVR Inbound -- Per Call (Payment Only) (absorbed by the city) $0.95 The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 28 Point-of-Sale Card Readers (Optional) Encrypted Card Readers for counter payments – monthly rental per unit $30.00 Online Bank Direct – Online Bank Payment Consolidation Per Transaction Fee (paid by the city) $0.25 OBD Monthly Access Fee $50.00 Waived Table 3. Customer Engagement, Electronic Bill Presentment and Payment Pricing (Building Permits). Pricing for building permits based on 55 bills per month and $162 average credit card payment. Service Description Fee Integration, Deployment and Training NOTE: Includes integration with your billing system(s) No Charge Account Access – monthly access to branded Customer and Biller Portals – includes one (1) Administrative User NOTE: The monthly access fee covers maintenance, support, upgrades, and full access to the Invoice Cloud service for the biller and its customers No Charge HelpDesk Support and Marketing – access to Invoice Cloud HelpDesk, client services team, and marketing support to help you achieve the industry’s highest payment and paperless adoption. No Charge Electronic Payment Fees – Submitter Model Residential Credit / Debit Cards Visa, MasterCard and Discover, American Express, and PayPal – Fee per transaction – Paid by the customer Credit Card Cap: $125,000 Minimum fee: $2.95 3.25% Paid by the customer E-Check / ACH – per transaction (absorbed by the city) $1.95 Miscellaneous Fees Credit Card Chargeback $15.00 ACH Reject $15.00 PayPal Chargeback $15.00 The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 29 Table 4. Customer Engagement, Electronic Bill Presentment and Payment Pricing (Miscellaneous Payments). Pricing for miscellaneous fees based on 104 bills per month and $18 average credit card payment. Service Description Fee Integration, Deployment and Training NOTE: Includes integration with your billing system(s) No Charge Account Access – monthly access to branded Customer and Biller Portals – includes one (1) Administrative User NOTE: The monthly access fee covers maintenance, support, upgrades, and full access to the Invoice Cloud service for the biller and its customers No Charge HelpDesk Support and Marketing – access to Invoice Cloud HelpDesk, client services team, and marketing support to help you achieve the industry’s highest payment and paperless adoption. No Charge Electronic Payment Fees – Submitter Model Residential Credit / Debit Cards Visa, MasterCard and Discover, and American Express – Fee per transaction – Paid by the customer Credit Card Cap: $500 $2.50 Paid by the customer E-Check / ACH – per transaction (absorbed by the city) $1.75 Miscellaneous Fees Credit Card Chargeback $15.00 ACH Reject $15.00 PayPal Chargeback $15.00 The City of Corcoran | Innovating the Customer Experience Confidential & Proprietary © 2021 | 30 Table 5. Paperless Adoption Enrollment Savings Model. As Invoice Cloud drives higher adoption of the City of Corcoran’s Paperless program, the organization will see increased monthly and annual savings by way of lower sourcing, postage, and tax costs. Bills Per Month Example Paperless Adoption Paperless Bills Corcoran’s Estimated Cost Per Bill Invoice Cloud Paperless Fee Corcoran’s Projected Net Savings Per Month Corcoran’s Projected Net Savings Per Year 768 5% 38 $0.47 $0.20 $10.37 $124.42 768 10% 77 $0.47 $0.20 $20.74 $248.83 768 15% 115 $0.47 $0.20 $31.10 $373.25 768 20% 154 $0.47 $0.20 $41.47 $497.66 768 25% 192 $0.47 $0.20 $51.84 $622.08 768 30% 230 $0.47 $0.20 $62.21 $746.50 Biller Agreement Biller Agreement Rev 5.1.2 The complete Biller Agreement includes the Biller Order Form, the Online Terms and Conditions and this Agreement P a g e | 1 1. License Grant & Restrictions. Subject to execution by Biller of the Invoice Cloud Biller Order Form incorporating this Agreement, Invoice Cloud hereby grants Biller a non-exclusive, non-transferable, worldwide right to use the Service described on the Biller Order Form until termination as provided herein, solely for the following purposes, and specifically to bill and receive paym ent from Biller’s own customers, for Services that are referenced in the Biller Order Form. All rights not expressly granted to Biller are reserved by Invoice Cloud and its licensors. Biller will provide to Invoice Cloud all Biller Data generated for Biller’s Customers. Unless otherwise expressly agreed to in writing by Invoice Cloud to the contrary, Invoice Cloud will process all of Biller’s Customers’ Payment Instrument Transactions requirements rel ated to the Biller Data and will do so via electronic data transmission according to our formats and procedures for each electronic payment type selected in the Biller Order Form. In addition, Biller will promptly review all necessary and reasonable third-party applications and agreements required for the Service and execute those which are acceptable, without unreasonable delay, including without limitation Payment Processing Agreements and merchant agreements that may be required upon implementation, or later at such time as the Service operates with different or multiple payment processors. Biller’s approval of such applications and agreements shall not be unreasonably withheld, however, should the terms of such applications and agreements be unacceptable to Biller, the parties will collaborate to negotiate acceptable terms. If a cceptable terms cannot be agreed upon, either party may immediately terminate this Agreement and the parties shall have no further obligation s hereunder to one another. Throughout the Term of this Agreement, and contingent upon Invoice Cloud’s performance in compliance with this Agreement, for “Invoice Types” listed on the Biller Order Form (e.g., real estate taxes, utility bills, parking tickets, insurance premium, loans, etc.), Biller will not use the credit card processing, ACH or electronic check processing of any bank, payment processor, entity, or person , other than Invoice Cloud via electronic data transmission or the authorization for processing of Biller’s Customers’ Payment Instrument Transactions, for each electronic payment method selected in the Biller Order Form. Biller shall not: (i) license, sublicense, sell, resell, transfer, assign, distribute or otherwise commercially exploit or make available to an y third party the Service in any way; (ii) modify or make derivative works based upon the Service; (iii) Recreate, "frame" or "mirror" any portion of the Service on any other server or wireless or Internet-based device; (iv) reverse engineer or access the Service ; or (v) copy any features, functions or graphics of the Service. 2. Privacy & Security. Invoice Cloud's privacy and security policies may be viewed at http://www.invoicecloud.com/privacy.html. Invoice Cloud reserves the right to modify its privacy and security policies in its reasonable discretion from time to time which modification shall not materially adversely impact such policies. Invoice Cloud will maintain compliance with current required Payment Card Industry (PCI) standards and Cardholder Information Security standards. In addition to the privacy and security standards referenced in this paragraph, Invoice Cloud acknowledges that Biller is a Minnesota government entity bound by the terms of the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (the “MGDPA”). Correspondingly, Invoice Cloud shall at all times during the term of this Agreement compl y with the MGDPA and shall cooperate with Biller in meeting its compliance obligations, as necessary. Any MGDPA inquiries regarding Biller data which are directed to Invoice Cloud shall be promptly referred to Biller. 3. Account Information and Data. Invoice Cloud does not and will not own any Customer Data, in the course of providing the Service. Biller, not Invoice Cloud, shall have sole responsibility for the accuracy, quality, integrity, legality, and reliability of, and obtaining the intellectual property rights to use and process all Customer Data. In the event this Agreement is terminated, Invoice Cloud will make available to Biller a file of the Customer Data (to the extent that Invoice Cloud is permitted to provide pursuant to applicable law and PCI-DSS standards) , within 30 days of termination of this Agreement (or at a later time if required by applicable law), if Biller so requests at the time of termination. Invoice Cloud will retain Customer Data for a period from its creation for the time frame that is listed in the Biller Order under “Data Retention”, and reserves the right to remove and/or delete remaining Customer Data no less than 60 days after termination or expiration except as prohibited by applicable law or in the event of exigent circumstances. 4. Confidentiality / Intellectual Property Ownership. Invoice Cloud agrees that it may be furnished with or otherwise have access to Customer Data that the Biller’s customers consider confidential. Invoice Cloud agrees to secure and protect the Customer Data in a manner consistent with the maintenance of Invoice Cloud’s own Confidential Information, using at least as great a degree of care as it uses to maintain the confidentiality of its own confidential information, but in no event use less than commercially reasonable measures. Invoice Cloud will not sell, transfer, publish, disclose, or otherwise make available any portion of the Customer Data to third parties, except as permitted under this Agreement or required to perform the Service or otherwise required by applicable law. Invoice Cloud (and its licensors, where applicable) owns all right, title and interest, including all related Intellectual Property Rights, in and to the Invoice Cloud Technology, the Content and the Service and any enhancement requests, feedback, integration components , suggestions, ideas, and application programming interfaces, recommendations or other information provided by Biller or any other party relating t o the Service. In the event any such intellectual property rights in the Invoice Cloud Technology, the Content or the Service do not fall within the specifically enumerated works that constitute works made for hire under a pplicable copyright laws or are deemed to be owned by Invoice Cloud, Biller hereby irrevocably, expressly and automatically assigns all right, ti tle and interest worldwide in and to such intellectual property rights to Invoice Cloud. The Invoice Cloud name, the Invoice Cloud logo, and the product names associated with the Service are trademarks of Invoice Cloud or third parties, and no right or license is granted to use them. Commented [JT1]: What was agreed to as to exclusivity and the contemplation of the City’s use of existing platforms? Commented [SD2R1]: Parties to discuss on Friday (12/17) if any specific carve-outs are needed for City’s existing platforms/vendors. Biller Agreement Biller Agreement Rev 5.1.2 The complete Biller Agreement includes the Biller Order Form, the Online Terms and Conditions and this Agreement P a g e | 2 Biller agrees that during the course of using or gaining access to the Service (or components thereof) it may be furnished wi th or otherwise have access to information that Invoice Cloud considers to be confidential including but not limited to Invoice Cloud Technology, customer and/or prospective customer information, product features and plans, the marketing/sales collateral, pricing and financial information of the parties which are hereby deemed to be Invoice Cloud Confidential Information, or any other information that by its very nature constitutes information of a type that any reasonable business person would conclude was intended by Invoice Cloud to be treated as propr ietary, confidential, or private (the “Confidential Information”). Biller agrees, subject to its obligations under applicable law, to secure and protect the Confidential Information in a manner consistent with the maintenance of Invoice Cloud’s rights therein, using at least as great a degree of care as it uses to maintain the confidentiality of its own confidential information, but in no event use less than reasonable efforts. Invoice Cloud acknowledges that Biller may be mandated by law to disclose certain Invoice Cloud Confidential Informa tion or information asserted to be trade secret information such as, without limitation, pricing information and the terms of this Agreement. Invoice Cloud shall conspicuously and specifically label any information it views to be “Trade Secret Information” as defined by Minnesota Statute 13.37, subdivision 1(b), or any applicable successor law. Only parts of documents which include individualized and specific flags indicating “Trade Secret Information” shall be considered to be so labeled and broad labeling of entire documents shall not meet this standard and will be considered unmarked. In the event that records required to be disclosed by Biller under applicable public records law contain Invoice Cloud’s specifically flagged Trade Secret Information, Biller shall provide Invoice Cloud with notice of Biller’s intent to disclose the information. Unless earlier disclosure is mandated by law or such delay is waived by Invoice Cloud, Biller shall delay discl osure of flagged Trade Secret Information for a period of at least 3 days from said notice to afford Invoice C loud a reasonable opportunity to seek protective legal treatment for such Trade Secret Information as necessary prior to the disclosure of the requested records. Due to the timelines at issue in this paragraph, personal, emailed, or telephonic notice shall be sufficient to satisfy this notice requirement. Nothing in this paragraph shall prevent Biller from complying with applicable law including, but not limited to, the MGDPA. Biller will not sell, transfer, publish, disclose, or otherwise make available any portion of the Confidential Information of the other party to third parties (and will ensure that its employee and agents abide by the requirements hereof), except as expressly authorized in this Agreement or otherwise required by applicable law. 5. Billing and Renewal. Invoice Cloud fees for the Service are provided on the Biller Order Form. Invoice Cloud's fees are exclusive of all taxes, levies, or duties imposed by taxing authorities. Invoice Cloud may assess and/or collect such taxes, levies, or duties against Biller and Biller shall be responsible for payment of all such taxes, levies, or duties, excluding only International and United States (federal or state) taxes based solely on Invoice Cloud's income. All payment obligations are either auto debited from the Biller Bank Account or payable on receipt of invoice from Invoice Cloud, and are non-cancellable, and all amounts or fees paid are non-refundable. Unless Invoice Cloud in its discretion determines otherwise, all fees will be billed in U.S. dollars. Except in situations involving fraud or willful misconduct attributable to Invoice Cloud, which shall be subject to Minnesota statute of limitations law, if Biller believes Biller’s bill or payment is incorrect, Biller must provide written notice to Invoice Cloud within 60 days of the earlier of the invoice date, or the date of payment, with respect to the amount in question to be eligible to receive an adjustment or credit; otherwise such bill or payment is deemed correct. Invoice Cloud reserves the right to modify pricing with respect to applicable fees to be paid under this Agreement, at any time upon thirty days written notice to Biller: a) based on, and directly related to, increases incurred by Invoice Cloud on Network Fees from credit card processers, bank card issuers, payment associations, ACH and check processers; or b) if, during the Term, the average credi t card payment processed by Invoice Cloud for any three (3) consecutive month period exceeds 110% of the Average Credit Card Transaction amount specified on the corresponding Invoice Parameter Sheet(s), exclusively to the extent that Invoice Cloud incurs increases in Network Fees. Invoice Cloud, on at least 30 days written notice to Biller, may also increase any or all fees referenced in the Biller Order Form (including any Invoice Parameter Sheets), by no more than 5 %, provided, however, that such increase may not apply during the Initial Term and may not occur more than once per Renewal Term. Upon receipt of notice of any pricing modification pursuant to this paragraph, Biller shall have the right to immediately terminate this Agre ement by providing notice of such termination to Invoice Cloud within 30 days. However, prior to exercising this specific right of termination, Biller agrees to make a good faith attempt to negotiate continuation of services with Invoice Cloud. A period in which such negotiatio ns are active shall toll Biller’s 30 day termination deadline. 6. Term and Termination. The initial term of this Agreement shall commence as of the execution date of the Biller Order Form and continue for a period of three (3) years after the Go Live Date (“Initial Term”) and will automatically renew for each of additional successive three (3) year terms (“Renewal Term”) unless terminated as set forth herein. “Term” as used herein shall mean the Initial Term and any Renewal Term. This Agreement may be terminated by either party effective at the end of the Initial or any Renewal Term by such party providing written notice to the other party of its intent not to renew no less than ninety (90) days prior to the expiration of the then -current term. Additionally, this Agreement may be terminated by either party with cause in the event of a material breach of the terms of this Agreemen t by the other party and the breach remains uncured for a period of 30 days following receipt of writte n notice by the breaching party. Upon any early termination of this Agreement by Invoice Cloud as a result of breach, Biller shall remain liable for all fees and charges incurred, and all periodic fees owed through the end of the calendar month following the effective date of termination . Upon any termination or expiration of this Agreement, Biller’s password and access will be disabled and Biller will be obligated to pay the undisputed balance due on Biller’s account computed in accordance with the Charges and Payment of Fees section above. Biller agrees that Invoice Cloud may invoice Biller for such unpaid fees. 7. Invoice Cloud Responsibilities. Invoice Cloud represents and warrants that it has the legal power and authority to enter into this Agreement. Invoice Cloud warrants that the Service will materially perform the functions that the Biller has selected on the Biller Order Form and the Statement of Work, attached and incorporated by reference (the “Statement of Work”), under normal use and circumstances, and that Invoice Cloud shall use commercially reasonable measures with respect to Customer Data to the extent that it retains such, in the operation of the Commented [JT3]: Left the strike of “reasonably” above and reinstated the previous termination right language with two revisions: 1) clarification that it is intended to apply to the entire paragraph and 2) an obligation for good faith negotiation of terms prior to termination. Commented [SD4R3]: Accepted redlines. Biller Agreement Biller Agreement Rev 5.1.2 The complete Biller Agreement includes the Biller Order Form, the Online Terms and Conditions and this Agreement P a g e | 3 Service; provided, that the Biller shall maintain immediately accessible backups of the Customer Data (to the extent that Biller is permitted pursuant to applicable law and PCI-DSS standards). In addition, Invoice Cloud will, at its own expense, as the sole and exclusive remedy with respect to any deficiencies in the Transaction Data, correct any Transaction Data to the extent that such errors have been caused by Invoice Cloud or by malfunctions of Invoice Cloud’s processing systems. 8. Limited Warranty EXCEPT AS PROVIDED IN SECTION 7, THE SERVICE AND ALL CONTENT AND TRANSACTION DATA IS PROVIDED WITHOUT ANY EXPRESS, OR IMPLIED WARRANTY, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND ALL OTHER WARRANTIES ARE HEREBY DISCLAIMED TO THE MAXIMUM EXTENT PERMITTED BY APPLICAB LE LAW BY INVOICE CLOUD AND ITS LICENSORS AND PAYMENT PROCESSORS. INVOICE CLOUD AND ITS LICENSORS AND PAYMENT PROCESSORS DO NOT REPRESENT OR WARRANT THAT (A) THE USE OF THE SERVICE WILL BE UNINTERRUPTED OR ERROR-FREE, OR OPERATE IN COMBINATION WITH ANY OTHER HARDWARE, SOFTWARE, SYSTEM OR DATA, (B) THAT THE SERVICE WILL NOT EXPERIENCE DELAYS IN PROCESSING OR PAYING, OR (C) THE SERVICE WILL MEET REQUIREMENTS WITH RESPECT TO SIZE OR VOLUME. Invoice Cloud's service may be subject to limitations, delays, and oth er problems inherent in the use of the internet and electronic communications. Invoice Cloud is not responsible for any delays, delivery failures, or other damage resulting from such problems , except to the extent such issues are exclusively attributable to Invoice Cloud’s negligence or willful misconduct. 9. Biller’s Responsibilities. Biller represents and warrants that it has the legal power and authority to enter into this Agreement. Biller is responsible for all activity occurring under Biller’s accounts and shall abide by all applicable laws, and regulations in con nection with Biller’s and/or its customers’ and/or any payers’ use of the Service, including those related to data privacy, communications, export or import of data and the transmission of technical, personal or other data. Biller represents and warrants that Biller has not falsely identified itself nor provided any false information to gain access to the Service and that Biller’s billing information is correct. Biller shall: (i) notify Invoice Cloud immediately of any unauthorized use of any password or account or any other known or suspected breach of security; (ii) report to Invoice Cloud and immediately stop any copying or distribution of Content that is known or suspected to be unauthorized by Biller or Biller’s Users; and (iii) obtain consent from Biller’s customers and payers to receive notifications and invoices from Invoice Cloud. Invoice Cloud is not responsible for any Biller postings in error due to delayed notification from credit card processor s, ACH, bank and other related circumstances. Biller agrees and acknowledges that in the event that Biller has access to, receives from, creates, or receives protected health information, or Biller has access to, creates, receives, maintains or transmits on behalf of electronic protected health information (as those terms are defined under the privacy or security regulations issued pursuant to the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and Subtitle D of the Health Information Technology for Economic and Clinical Health Act provisions of t he American Recovery and Reinvestment Act of 2009 (“ARRA”), during the performance under this Agreement, it will comply with all such law, regulations and rules related thereto. Biller is required to ensure that it maintains a fair policy with regard to the refund, return or cancellation of payment for services and adjustment of Transactions. Biller is also required to disclose all refund, return and cancellation policies to Invoice Cloud and any applicable payment processors and Biller’s Customers, as requested. Any change in a return/cancellation policy must be submitted to Invoice Clou d, in writing, not less than 21 days prior to the effective date of such change. If Biller allows or is required to provide a price adjustment, or cancellation of services in connection with a Transaction previously processed, Biller will prepare and deliver to Invoice Cloud Transaction Data reflecting such refund/adjustment within 3 business days of resolution of the request resulting in such refund/adjustment. The amount of the refund/adjustment cannot exceed the amount shown as the total on the original Transaction Data. Biller may not accept cash or any other payment or consideration from a Customer in return for preparing a refund to be deposited to the Customer’s account; nor may Biller give cash/check refunds to a Customer in connection with a Transaction previously processed by credit card, debit card, ACH, or other electronic payment method, unless (i) required by applicable law, or (ii) such refund cannot be processed electronically through the Service . Biller shall cooperate with Invoice Cloud to effect a timely Implementation by Biller allocating sufficient and properly trained personnel to support the implementation process and fully cooperating with Invoice Cloud and by securing the cooperation of Biller’s software and serv ice providers and providing to Invoice Cloud the information required to integrate with Biller’s billing, CIS an d other applicable systems. 10. Indemnification. Invoice Cloud shall indemnify and hold Biller, employees, attorneys, and agents, harmless from any losses, liabilities, and damages (including, without limitation, Biller’s costs, and reasonable attorneys’ fees) arising out of: (i) failure by Invoice Cloud to implement commercially reasonable measures against the theft of the Customer Data; or (ii) its failure to deliver funds processed by Invoice Cloud as required hereunder (which relates to payments due from Invoice Cloud for Transaction Data). This indemnification does not apply to any claim or complaint relating to Biller’s failure to resolve a payment dispute concerning debts owed to Biller or Biller’s negligence or willful misconduct or violation of any applicable agreement or law. 11. Fees. Invoice Cloud will charge the Biller and/or payer, payment transaction and other fees as provided in the Biller Order Form. In addition, Invoice Cloud will charge the fees set forth on the Biller Order Form for the initial platform setup, configuration, implementation and integration with Biller system(s) of its standard Service as set forth in the Statement of Work (the “Implementation”). Invoice Cloud reserves the right to also charge for changes and additions to the Implementation, and for any requests by Biller following the implementation which are agreed in writing by the parties, including without limitation for the following services, at its then standard rates: Biller Agreement Biller Agreement Rev 5.1.2 The complete Biller Agreement includes the Biller Order Form, the Online Terms and Conditions and this Agreement P a g e | 4 • Custom development and features which are not stated on the SOW and Biller Order Form change requests and modifications to existing platform functionality not stated in the SOW and Biller Order Form; • Additional integrations or integration modifications after Go Live Date, not provided for in the Biller Order Form or Statement of Work; • Changes to bill presentment (web and PDF templates), billing system integrations, and other Service components coded or configured to Biller’s specifications after Biller has signed off on the relevant specification or Service is live; • Custom data extracts and file requests that are not part of the Implementation signed off on by both parties; • Data conversion not listed in the SOW, or repetitive re-loading of data due to Biller error. 12. Limitation of Liability. EACH PARTY’S AGGREGATE LIABILITY SHALL BE UP TO AND NOT EXCEED THE AMOUNTS ACTUALLY PAID BY AND/OR DUE FROM BILLER IN THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO SUCH CLAIM. NEITHER PARTY, NOR THEIR RESPECTIVE EMPLOYEES, OFFICIALS, AGENTS, OR LICENSORS, SHALL BE LIABLE TO ANYONE FOR ANY INDIRECT, PUNITIVE, SPECIAL, EXEMPLARY, INCIDENTAL, CONSEQUENTIAL (INCLUDING LOSS OF DATA, REVENUE, PROFITS, USE OR OTHER ECONOMIC ADVANTAGE) DAMAGES ARISING OUT OF, OR IN ANY WAY CONNECTED WITH PERFORMANCE PURSUANT TO THE TERMS OF THIS AGREEMENT, EVEN IF THE PARTY FROM WHICH SUCH DAMAGES ARE BEING SOUGHT OR SUCH PARTY'S EMPLOYEES, OFFICIALS, AGENTS, OR LICENSORS HAVE BEEN PREVIOUSLY ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. Certain states and/or jurisdictions do not allow the exclusion of implied warranties or limitation of liability for incidental, consequential or certain ot her types of damages, so the exclusions set forth above may not apply to Biller. 13. Export Control. The Biller agrees to comply with United States export controls administered by the U.S. Department of Commerce, the United States Department of Treasury Office of Foreign Assets Control, and other U.S. agencies. 14. Notice. Either party may give notice by written communication sent by first class mail or pre-paid post to the other party’s address on record as follows: Invoice Cloud: Invoice Cloud, Inc., 30 Braintree Hill Office Park, Suite 303, Braintree, MA 02184 Attention: Client Services Biller: City of Corcoran, Attn: City Administrator, 8200 County Road 116, Corcoran, MN 55340 Such notice shall be deemed to have been given upon the expiration of 48 hours after mailing or posting (if sent by first class mail or pre-paid post). Notices provided pursuant to Section 4 of this Agreement shall be provided in person, via electronic mail, or telephonically as follows: Invoice Cloud: Phone: (781) 848-3733 (request to speak to General Counsel), Email: legal@engagesmart.com Biller: Phone: 763-420-2288 (Contact City Administrator), email: jbeise@corcoranmn.gov, cc: mung@corcoran.gov 15. Assignment. This Agreement may not be assigned by either party without the prior written approval of the other party, but may be assigned without such party’s consent to (i) a parent or wholly-owned subsidiary, (ii) an acquirer of assets pursuant to applicable and viable court order, or (iii) a successor by merger. Any purported assignment in violation of this section shall be void. 16. Insurance. Invoice Cloud agrees to maintain in full force and effect during the Term of the Agreement, at its own cost, the following coverages: a. Commercial General or Business Liability Insurance with minimum combined single limits of One Million ($1,000,000) each occurrence and Two Million ($2,000,000) general aggregate. b. Umbrella Liability Insurance with minimum combined single limits of Five Mill ion ($5,000,000) each occurrence and Five Million ($5,000,000) general aggregate. c. Automobile Liability Insurance with minimum combined single limits for bodily injury and property damage of not less than One Million ($1,000,000) for any one occurrence, with respect to each of the Invoice Cloud’s owned, hired or non -owned vehicles assigned to or used in performance of the Services. d. Errors and Omissions Insurance (Professional Liability and Cyber Insurance) with limits of liability of at least One Million Dollars ($1,000,000) per claim and in the aggregate. 17. Immigration Laws. Invoice Cloud represents and warrants that it has complied and will comply with all applicable immigration laws with respect to the personnel assigned to the Biller. Biller Agreement Biller Agreement Rev 5.1.2 The complete Biller Agreement includes the Biller Order Form, the Online Terms and Conditions and this Agreement P a g e | 5 18. Beta Products. Biller presently declines to utilize any Beta Products associated with the delivery of sServices contemplated in this Agreement. The parties agree that Invoice Cloud shall not utilize include Beta Products in the delivery of any sService provided to Biller contemplated by this Agreement unless separately agreed to by the parties, in writing. In the event that there is any functionality later added by such separate agreement and labelled “Beta” on the Biller Order Form, such functionality is provided “AS IS” WITHOUT ANY EXPRESS, OR IMPLIED WARRANTY, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND ALL OTHER WARRANTIES ARE HEREBY DISCLAIMED TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW BY INVOICE CLOUD AND ITS LICENSORS AND PAYMENT PROCESSORS. INVOICE CLOUD’S AGGREGATE LIABILITY WITH RESPECT TO SUCH FUNCTIONALITY SHALL BE UP TO AND NOT EXCEED $10. 19. General. (a) With respect to agreements with municipalities, localities or governmental authorities, this Agreement shall be governed by the law of the state wherein such municipality, locality or governmental authority is established, without regard to the choice or conflicts of law provisions of any jurisdiction, and any action to enforce the provisions of this Agreement shall be brought in Hennepin County, Minnesota. With respect to Billers who are not with municipalities, localities or governmental authorities, this Agreement shall be governed by Massachusetts law and controlling United States federal law, without regard to the choice or conflicts of law provisions of any jurisdiction . No text or information set forth on any other purchase order, preprinted form or document (other than a Biller Order Form and any add on Biller Order Form, if applicable), and no documentation (including any implementation planning documents) except as specifically referenced in this Biller Agreement, shall modify, add to or vary the terms and conditions of this Agreement. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, then such provision(s) shall be construed, as nearly as possible, to reflect the intentions of the invalid or unenforceable provision(s), with all other provisions remaining in full force and effect. No joint venture, partnership, employment, or agency relationship exists between Biller and Invoice Cloud as a result of this Agreement or use of the Service. The failure of either party to enforce any right or provision in this Agreement shall not constitute a waiver of such right or provision unless acknowledged and agr eed to by both parties, in writing. All rights and obligations of the parties in Sections 4, 6, 10, 12, 14, 18 and 19(a) and (b) shall survive termination of this Agreement. This Agreement, together with any applicable Biller Order Form, comprises the entire agreement between Biller and Invoice Cloud and supersedes all prior or contemporaneous negotiations, discussions o r agreements, whether written or oral between the parties regarding the subject matter contained herein. Biller agrees that Invoice Cloud can disclose the fact that Biller is a paying customer and the version of the Service that Biller is using. (b) Additional terms and conditions and definitions applicable to this Agreement and the Biller Order Form are found in Exhibit A, attached hereto (the “Biller T+C”), and are agreed to by Invoice Cloud and the Biller.. The Biller T+C are incorporated herein and made a part hereof by this reference. To the extent of any conflict arising between the terms of this Biller Agreement and the Biller T+C, the terms of this Biller Agreement shall control. STAFF REPORT Agenda Item 7j . Council Meeting: December 22, 2021 Prepared By: Maggie Ung Topic: 2022 Fee Schedule Amendment Action Required: Approval Summary : Attached to this report is an amended 2022 Fee Schedule recommended for adoption. The amendments include the following: • Updated recycling fee The recycling contract was approved on October 14, 2021 however, the fees were not reflected in the 2022 Fee Schedule adopted at the last meeting on December 9th. Financial /Budget : The fee schedule sets the amounts charged for various item/services. Changes have been incorporated into the 2022 budget. Options: 1. Approve Ordinance 2021-447 Amending 2022 Fee Schedule 2. Decline the amendment Recommendation: Adopt Ordinance 2021-447 Amending 2022 Fee Schedule Council Action: Consider a motion to adopt Ordinance 2021-447 Amending 2022 Fee Schedule Attachm ents: 1. 2022 Amended Fee Schedule 2. Ordinance 2021-447 Amending 2022 Fee Schedule Records & Service for City Document Processing Fees Code Books Recycling Fee Copies City Park - Picnic Facility Labor/Staff Research Engraved Memorial Bricks Late Fees / Penalties / Cancellation Administrative Fees - Rentals Liquor/Tobacco/Lawful Gambling Grading & Land Reclamation Permit Burning Permit Overweight Vehicle Permit Driveway Permit Sign Permit Utility Permit Police Reports Rental Fee Car Seat Checks Vehicle Impound Police Patch Animal Impound Finger Printing Event Security Rates False Alarm Fire Emergency Emergency Communications Systems Fee False Alarm Police Fire Department Entry Key Lock Box Firearm & Hunting Permits Equipment Usage Swing Away Mail Box Arms Public Works Labor Street Department Fees Lawn Mowing - Property Cleanup Water Fees Connection Fees Sanitary Sewer Fees Other Utility Fees Building Permit and Related Fees Public Works Planning Development & Zoning Fees Land Use Permit/Application Type Utility Rates CITY OF CORCORAN 2022 FEE SCHEDULE Table of Content Public Safety Licenses & Miscellaneous Permits Administrative Fees CITY OF CORCORAN 2022 FEE SCHEDULE 2022 FEE 2021 Fee ADMINISTRATIVE FEE SCHEDULE Records & Service for City Document (Includes Tax) Assessment Search from County 25.00 USB Flash Drive 10.00 Interest charge on 30 day past due Escrow accounts 10% Notary Fee - per document 1.00 Candidate Filing Fee 10.00 Code Books Code Book (Codes/Zoning/Subd) Binder 65.00 Municipal Code Only 65.00 Subdivision Code Only 35.00 Zoning Code Only 35.00 Comprehensive Plan Book Printed - special order 100.00 Copies Copies black/white - up to 8 1/2x14 per page 0.25 Copies black/white - 11 x 17 per page 0.55 Copies Color up to 8 1/2x14 pp 1.00 Copies Color 11x17 1.50 Copies Oversize (Larger than 11X17) - Special Order Varies Labor/Staff Research Data Request Retrieval Cost per hour Salary of the lowest- paid entity employee who can complete the task Normal Business Hrs (1 hr minimum) per hour 65.00 After Hours (1 hr minimum) per hour 100.00 Late Fees / Penalties / Cancellation Returned Check Fee 35.00 38.00 ACH Return / NSF (non-sufficient fund) Chargeback 35.00 Delinquent Fee 10.00 Permit Cancellation Fee 25.00 Processing Fees Recreation Credit Card Processing Fee - Transactions under $100.00 N/C Recreation Credit Card Processing Fee - Transactions over $100.00 3.49% less $3.49 InvoiceCloud Credit Card Processing Fee - Utility Bills 1.25% InvoiceCloud Credit Card Processing Fee - Building Permits 3.25% InvoiceCloud Credit Card Processing Fee - Miscellaneous 2.50 Maps Color Maps - on cardstock 3.00 Oversized or Laminated - special order Varies Topos - special order Varies Recycling Fee Recycling Fee - Annually 49.68 40.82 Recycling Delinquent Fee 10.00 Recycling Provider Late Fee 1.5% per month City Park - Picnic Facility Group 1 (Local Non-Profit Groups): NW Area Jaycees, Corcoran Lions, Pioneer Society, NW Trails, Corcoran Garden Club, Corcoran Bee Club, St. John's Lutheran School *Damage deposit required N/C Group 2: Corcoran Residents *Damage deposit required 10% Discount Damage Deposit - Required for All Rentals / Amenities 350.00 Pavilion Rental Fee 100.00 Soccer/Football/Baseball - per field (per hour usage | minimum 2 hours)22.00 Lights (Lions Field only) - Additional per game 30.00 Scoreboard and PA System (Snyder Field only | per game)25.00 Tennis Courts - All courts 2 hour usage 15.00 Engraved Memorial Bricks (tax included) 4 x 8 Engraved Brick 50.00 12 x 12 Engraved Brick 100.00 Engraved Stone (Large)135.00 Engraved Stone (X-Large)175.00 48" Maintenance Free Bench Varies* CITY OF CORCORAN 2022 FEE SCHEDULE 2022 FEE 2021 Fee ADMINISTRATIVE FEE SCHEDULE Concrete Bench - 22 Characters Varies* Granite Bench Varies* *Product and prices subject to change with vendors Administrative Fees - Rentals Mutiple Date Change Fee (1 Date Change Per Year Free)10.00 CITY OF CORCORAN 2022 FEE SCHEDULE 2022 FEE 2021 Fee ADMINISTRATIVE FEE SCHEDULE Licenses & Miscellaneous Permits Liquor/Tobacco/Lawful Gambling License/Permit Temporary 3.2 Malt Liquor License - 1 - 4 Day Event 25.00 Temporary Malt Liquor License - 1 - 4 Day Event 25.00 Temporary 3.2 Malt Liquor License - Annual Max 100.00 On Sale 3.2 Malt Liquor 100.00 Off Sale 3.2 Malt Liquor 25.00 Investigation (New/Transfer License)100.00 On Sale Intoxicating Liquor 4,000.00 On Sale Wine 2,000.00 Off Sale Intoxicating Liquor (Fee limited by State Law)150.00 Sunday Sale Intoxicating Liquor (Fee limited by State Law)200.00 Investigation Fee (New/Transfer License)300.00 2:00 am Closing Paid to State Tobacco License 150.00 Fireworks Permit-Per Event 50.00 Hobby Kennel - Annual Fee 75.00 Exempt Gambling Permit - Held at Non-Premise Permitted Site N/C Exempt Gambling Permit - Held at a Premise Permitted Site (ie. Conducts Regular Charitable Gambling Activities 50.00 Solid Waste Hauler License Application 75.00 Burning Permit Valid for 1 month 10.00 Valid for 6 months 50.00 Driveway Permit Driveway Permit 100.00 Grading & Land Reclamation Permit Under 300 Cubic Yards 35.00 Over 300 Cubic Yards - residential 300.00 Escrow Determined by City Engineer for Permits over 300 Cubic Yards 1000.00 Minimum No security fee for under 300 Cubic Yards required N/C Overweight Vehicle Permit Agriculture N/C Commercial Tow Truck 750.00 Daily Permit - Non Exempt Emergency 100.00 Seasonal - Emergency (Septic, Liquid Propane & Similar)N/C Resident - To and From (5 ton maximum)N/C Seasonal - Home Delivery 250.00 No Permit - Double Fee Maximum $300.00 All Charges are Per Truck - Permits are Restricted Sign Permit No Planning Commission Review - Temporary 25.00 No Planning Commission Review - Permanent 150.00 Utility Permit Utility Work in the Right-of-Way - IE:Comcast, Century Link, CenterPoint Energy, Wright-Hennepin, etc 100.00 CITY OF CORCORAN 2022 FEE SCHEDULE 2022 FEE 2021 Fee ADMINISTRATIVE FEE SCHEDULE Public Safety Police Reports Police Reports - Per Page 0.25 Audio/Video on USB Flash Drive 10.00 Normal Business Hrs (1 hr min.) per hour Salary of the lowest- paid entity employee who can complete the task Car Seat Checks Resident N/C Non-Resident - 1st Seat 25.00 Non-Resident - Additional Seats 10.00 Police Patch Police Patch - Available Only to Full-time Police Officers 5.00 Finger Printing Resident - Child N/C Non-Resident - Child 10.00 Resident - Adult N/C Non-Resident - Adult 15.00 Additional Cards - Resident N/C Additional Cards - Non-Resident 5.00 False Alarm Fire Emergency 2-3 In any 12-month period ( Each)75.00 4+ In any 12-month period (Each)150.00 False Alarm Police 1-3 In any 12-month period N/C 4+ In any 12-month period 100.00 Firearm & Hunting Permits Shooting Range Review 20.00 Goose Lake Hunting Permit 10.00 Permit to Purchase/Transfer N/C Rental Fee Range contract per day (law enforcement agencies only)50.00 Command Post per day 100.00 Vehicle Impound Vehicle Impound Release 10.00 Storage Fee Weekly 75.00 Animal Impound 1st Offense (Plus impound fees to shelter)50.00 2nd and Subsequent Offenses (Plus impound fees to shelter)150.00 No Kennel License 50.00 Event Security Rates Officer - per hour 90.00 Officer - per hour Holiday rate 115.00 Reserve Officer - per hour 30.00 Emergency Communications Systems Fee Per Single Residential Unit 100.00 Up to 4 Units 200.00 Up to 10 Units 500.00 For Any Number of Units Above 10 Units 1,000.00 Fire Department Entry Key Lock Box DAMA Box and/or Mounting Kits Cost plus 10% CITY OF CORCORAN 2022 FEE SCHEDULE 2022 FEE 2021 Fee ADMINISTRATIVE FEE SCHEDULE Public Works Equipment Usage Per Hour (Government Agency Assistance) Tractor/Backhoe 50.00 Dump Truck 65.00 Front End Wheel Loader 40.00 Road Grader 80.00 Skid Loader 40.00 Wood Chipper 40.00 Public Works Labor Per Hour 65.00 Lawn Mowing - Property Cleanup Mowing 1 acre & under 315.00 Mowing over 1 acre - $315 + additional hourly rate 85.00 Contract tree and weed removal Cost + 65.00 Contract rubbish removal Cost + 65.00 Swing Away Mail Box Arms (Sales Tax included) Post only (mailbox not included)65.00 Post and Installation (mailbox not included)150.00 Street Department Fees Street Sign Install Labor (Per hour)75.00 Dust Control Assessment Established Annually Dust Control (Voluntary) 300' min.Established Annually Dust Control Delinquent Fee 10.00 Bituminous Trail Reimbursement Cost (per lineal foot)17.00 Culvert priced per foot Cost + 65.00 Local Government Unit Fees Non-Refundable Application Fee Escrow Exemption Certificates 100.00 1000.00 Determinations 100.00 1000.00 Delineation Review 200.00 2000.00 Pond Excavations 100.00 1000.00 Wetland Replacement Plans <10,000 SF Impact on Single Basins or , 1/4 Acre Impact for Private Driveways 400.00 2000.00 All Other Replacement Plans 2,500.00 * Replacement Plan in Conjunction with Wetland Banking 3,500.00 * All Other Wetland Banking Applications 3,500.00 * Monitoring - Per Basin 6,000.00 * Additional Weland Replacement Plan and Banking Escrows and Sureities are determined on a site-specific basis. Wetland Conservation Act Violations (Restoration Order) Any person or entity that fails to obtain a permit under City Ordinance prior to performing work shall pay a penalty of two times the original permit fee and shall be required to pay all costs associated with enforcement, including reasonable attorney’s fees. Per FEMA's Current Schedule of Equipment Rates CITY OF CORCORAN 2022 FEE SCHEDULE 2022 FEE 2021 Fee ADMINISTRATIVE FEE SCHEDULE Planning Development & Zoning Fees Land Use Permit/Application Type Non-Refundable Application Fee Escrow Agriculture Preserve Application - Placement (fee limited by state) 50.00 0.00 Agriculture Preserve Application - Removal (fee limited by state) 50.00 0.00 Administrative Permit 100.00 1,000.00 Minor Subdivision, Lot Line Adjustment/Consolidation 100.00 1,500.00 Certificate of Compliance 80.00 0.00 Development Rights Appeal 100.00 0.00 Comprehensive Plan Amendment 1,000.00 2,200.00 Conditional Use Permit (CUP)550.00 2,200.00 Conditional Use Permit (CUP) Amendment 200.00 1,000.00 Environmental Review 500.00 5,000.00 Interim Use Permit 500.00 2,000.00 Final Plat – Base Fee Regular / OSP 400.00 5,000.00 Final Plat – Per Lot Regular /OSP 15.00 0.00 Residential Park Dedication Fees (Subdivision Ordinance) Section 955 Single Family Unit 4,628.00 0.00 Multi Family Unit 3,141.00 0.00 Commerical and Industrial Unit 4,498.00 0.00 Preliminary Plat – Base Regular /OSP 400.00 5,000.00 Preliminary Plat – Per Lot Regular / OSP 15.00 0.00 PUD -Preliminary Development Plan 575.00 5,000.00 PUD - Final Development Plan 500.00 5,000.00 PUD - Sketch Plat/Plan Review 450.00 2,000.00 Rezoning 575.00 2,000.00 Sign - Wetland Buffer Sign (per sign - requires site inspection)20.00 0.00 Sign - Development Notice Sign $165.00 first sign/ $50.00 each additional 165.00 0.00 Site Plan 425.00 1,500.00 Site Plan Amendment - Minor 200.00 1,000.00 Sketch Plat/Plan Review - Regular / OSP 450.00 1,750.00 Topography Exemption, Wetland Waiver, Electronic File Waiver 200.00 1,000.00 Vacation 350.00 1,000.00 Variance 550.00 2,000.00 Zoning/Subdivision Code Amendment 700.00 2,000.00 Meeting with City Consultants (first hour no charge)Over 1 hour Contract fee 500.00 Public Works Director Review - per hour 90.00 Additional Escrow May Be Required on a Project by Project Basis City Planner Review - per hour 65.00 Additional Escrow May Be Required on a Project by Project Basis CITY OF CORCORAN 2022 FEE SCHEDULE 2022 FEE UTILITY FEE SCHEDULE WATER FEES Residential Water Base Fees - payable by each unit for each month 20.60 Water Usage Rates - residential (monthly use) per 1,000 gallons Tier 1: 0 gallons to 4,999 gallons 2.20 Tier 2: 5,000 gallons to 8,999 gallons 2.65 Tier 3: 9,000 gallons to 19,999 gallons 3.31 Tier 4: 20,000 gallons and over 4.28 Multi-Residential (7+ units) Water Base Fees - payable by each REU* for each month 20.60 Water rates - Multi-residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.65 * REU = residential equivalent unit Non-Residential Water base fees - payable by each unit for each month Non residential - Under 1" Meter 25.46 Non residential - 1" to 3" Meter 25.46 Non residential - Over 3" Meter 32.96 Water rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.65 SANITARY SEWER FEES Residential Sewer base fees - payable by each unit for each month 29.56 Sewer rates - residential (monthly use) per 1,000 gallons Existing Customers - Based on Winter Water Usage (November-March)2.93 New Customers - Based on 4,500 gallons per month 2.93 Multi-Residential Sewer base fees - payable by each SAC unit for each month 29.56 Sewer rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.90 Non-Residential Sewer base fees - payable by each unit for each month 29.56 Sewer rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.90 Manufactured Homes Park Sewer rates - (monthly use) per 1,000 gallons Maple Hill Estates (804,000 gallons per month)3.37 CONNECTION FEES Trunk Line Availability Charge (TLAC) Water Trunk Line Availability Charge (TLAC) - per acre: Southeast 8,596.00 Water Trunk Line Availability Charge (TLAC) - per acre: Northeast 17,293.00 Sewer Trunk Line Availability Charge (TLAC) - per acre 7,405.00 Connection Fees - City of Corcoran Water Connection Fee (per unit) - Single Family 1,256.00 Water Connection Fee (per unit) - Multi-Family 1,004.00 Water Connection Fee (per unit) - Non-Residential 1,256.00 CITY OF CORCORAN 2022 FEE SCHEDULE 2022 FEE UTILITY FEE SCHEDULE Sewer Connection Fee (per unit) - Single Family 1,243.00 Sewer Connection Fee (per unit) - Multi-Family 995.00 Sewer Connection Fee (per unit) - Non-Residential 1,243.00 Connection Fees - City of Maple Grove (Per Maple Grove Fee Schedule) Water Connection Fee (per unit) - Residential/individual laundry facilities 2,856.00 Water Connection Fee (per unit) - Residential/ no individual laundry facilities 2,285.00 Water Connection Fee (per acre) - Commercial/Industrial/Mixed 11,424.00 Water Connection Fee (per acre) - All other Churches which do not house weekday school, preschool, and/or daycare activities 5,712.00 Volumetric Charges - per 1,000 gallons 2.2791 Connection Fees - Metropolitan Council Sewer Access Charge (SAC)2,485.00 Meter Fees Meter - standard Cost plus 10% Meter - larger than standard Cost plus 10% Meter Inspection 65.00 Meter - Temporary Installation 65.00 CITY OF CORCORAN 2022 FEE SCHEDULE 2022 FEE UTILITY FEE SCHEDULE OTHER UTILITY FEES Miscellaneous Fees Maple Grove Serviced Properties Cost plus 10% Broken Water Meter Fee - payable by each user for each month (Based on 4,500 gallons of water used per month)9.90 Late/Past Due Payments Late Payment Penalty 10% of unpaid bill Water Disconnect 65.00 Water Reconnect 65.00 Bulk Water Sales Set Up/Administrative Fee 65.00 Water Meter Rental Deposit 1,000.00 Tier 1: 1,000 gallons +2.65 City of Corcoran December 19, 2011 City of Corcoran December 22, 2021 County of Hennepin State of Minnesota ORDINANCE NO. 2021-447 Motion By: Seconded By: AN ORDINANCE AMENDING 2022 FEE SCHEDULE The Corcoran City Council ordains as follows: Section 1. Purpose. The Corcoran City Council has determined that the fees to be charged by the City for development, inspections, and other related services shall be adopted by ordinance. Section 2. Amendment of 2022 Fee Schedule. The fees to be charged by the City of Corcoran for 2022 are listed on the attached Exhibit A, which is incorporated herein; that said fee schedule is hereby adopted. Section 3. Continuation/Amendment. Any amendment to the fee schedule shall be made annually, or more often if necessary, by ordinance; if there are no amendments to the fee schedule, the most recently adopted fee schedule ordinance shall remain in force and effect until amended. Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on the 22nd day of December, 2021. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Jessica Beise – Administrative Services Director STAFF REPORT Agenda Item: 7k. Council Meeting: December 22, 2021 Prepared By: Jessica Beise Topic: Phone System Proposal Action Required: Approval Summary: The City’s phone system was implemented in the early 2010’s. Since then the City’s maintained our system. Due to our staff growth the City has had to look at increasing our number of licensed users, obtain new equipment, and obtain new phone numbers. Working with our IT vendor we have identified a new option for a phone system that works with the City’s current Microsoft products and doesn’t require the purchase of additional numbers. Staff is recommending the transition to Microsoft Teams phones as the current system is outdated with a limited number of users and limitation of phone numbers. Financial/Budget: The Microsoft Teams phone system maintenance costs is similar to the City’s current phone system. Depending on the number of new phones the cost could be $9,000 if all users obtain a phone. Phone calls can be made on existing headsets which would not require a phone which could reduce the total number of phones needed and the total costs of the project. Staff recommends purchasing a portion of phones in 2021 with remaining supply funds available, and the 2022 IT budget should support the remaining phones. Council Action: Authorize staff to proceed with implementing a Microsoft Teams phone system. Attachments: 1. Cost Estimate 1 Jessica Beise From:Chris Rickert <Chris.Rickert@cit-net.com> Sent:Wednesday, December 1, 2021 5:20 PM To:Jessica Beise Subject:Teams Phone System - cost break down MS 365 Teams Voice Monthly cost MS 365 Teams Voice Phone System: $8/month/user x 38 users = $304/month MS 365 Teams Domestic Calling Plan $12/month/user x 38 users = $456/month MS 365 Teams Common Area Phone $8/month= 16/month  Phone system license gives the user a phone number/voicemail box,  The domestic calling plan allows unlimited calling anywhere  We will only have 2 common area phone subscriptions (PD)  Note: The above estimate assumes everyone has outbound calling. However, not everyone will need the calling plan (i.e. part time officers who dial out the main number on a common phone) Equipment Costs – One time purchase: Estimates of number needed if everyone gets a handset: 12 phones for PD 12 phone for CH 4 phones at PW 2 or 3 conference room phones Could do any combination of these handset models  Yealink MP56 - $300 x number of users  Yealink MP54 - $200 x number of users  Polycom CCX500 - $300 x number of users Conservative estimate using more expensive model: 30 phones x $300= $9000 This assumes everyone gets a phone – however, I don’t think everyone will need an actual handset since they can and some may prefer to not have a handset if they can use the teams app on their pc to make and receive calls. Users can either use Teams client from computer, smartphone or one of the three proposed phones above. Not intended for public release 2 Chris Rickert Field Projects Engineer Computer Integration Technologies, Inc. (612) 500-9667 Chris.Rickert@cit-net.com CIT Services | (651) 255- 5799 www.cit-net.com Woodbury | Rochester The content of this e-mail (including any attachments) is strictly confidential and may be commercially sensitive. If you are not, or believe you may not be, the intended recipient, please advise the sender immediately by return e-mail, delete this e-mail and destroy any copies. Not intended for public release STAFF REPORT Agenda Item 7l . Council Meeting: December 22, 2021 Prepared By: Kevin Mattson Topic: 66th Ave/Gleason Parkway Corridor Improvements – Change Order 1 Action Required: Approval Summary : Attached is the engineering form for Change Order 1 – Muck Excavation related to the 66th Ave/Gleason Parkway Corridor Improvements project. The developer was notified and kept up to date regarding the status of this issue throughout the process. Financial /Budget : Financing is provided through developer escrow. Options: 1. Approve Change Order 1 in the amount of $133,707.00 as recommended. 2. Decline. Recommendation: Approve Change Order 1 in the amount of $133,707.00 as recommended. Council Action: Consider a motion to approve Change Order 1 in the amount of $133,707.00 as recommended. Attachments: 1. Change Order Form Project No. 2294-17-031 Change Order Form 00 63 63-1 SECTION 00 63 63 CHANGE ORDER FORM Change Order No. 1 Date 12/15/2021 Agreement Date 6/18/2021 Name of Project: 66th Avenue/Gleason Parkway Corridor Improvements Owner: City of Corcoran Contractor: New Look Contracting, LLC. The following changes are hereby made to the Contract Documents: The following additional bid items and prices have been added to the contract documents:. Change Order #1: Muck Excavation UNIT QTY UNIT PRICE TOTAL PRICE C0 1.1 MOBILIZATION & DEMOBILIZATION LUMP SUM 1 $ 3,000.00 $ 3,000.00 C0 1.2 SALVAGE 12" RCP LIN FT 205 $ 27.00 $ 5,535.00 CO 1.3 SALVAGE 15" RCP LIN FT 88 $ 27.00 $ 2,376.00 C0 1.4 SALVAGE 48" CBMH EACH 1 $ 1,000.00 $ 1,000.00 C0 1.5 SALVAGE 2'X3' CB EACH 2 $ 1,000.00 $ 2,000.00 CO 1.6 REINSTALL 12" RCP LIN FT 205 $ 40.00 $ 8,200.00 C0 1.7 REINSTALL 15" RCP LIN FT 88 $ 40.00 $ 3,520.00 C0 1.8 REINSTALL 48" CBMH EACH 1 $ 1,200.00 $ 1,200.00 C0 1.9 REINSTALL 2'X3' CB EACH 2 $ 1,200.00 $ 2,400.00 C0 1.10 MUCK EXCAVATION - OFFSITE (EV) CU YD 4834 $ 14.00 $ 67,676.00 C0 1.11 COMMON BORROW - IMPORT (LV) CU YD 4600 $ 8.00 $ 36,800.00 TOTAL CHANGE ORDER #1: $ 133,707.00 Justification: The soil borings on record showed an area of peat near the intersection of County Road 116 and Gleason Parkway. When excavating for storm sewer, the contractor noted there was a clay material below the pipe. Upon inspection from geotechnical engineer, it was deemed suitable for pipe subgrade. When excavating for the road, peat material was found below that same layer of clay. When potholing it was determined there was a peat layer about 600’ from the intersection of Cou nty Road 116 and Gleason Parkway. Haugo Geotechnical Services recommended removing this material and replacing it with an imported clay. These final quantities were determined using field survey and observations. Completion dates were extended 60 days based on the additional work necessary to complete this change order. Project No. 2294-17-031 Change Order Form 00 63 63-2 A 60-day extension brought the contractor into the winter season. The substantial completion date has been extended 154 additional days to allow for constructable weather. Original Contract Price: $ 1,908,607.40 Current Contract Price adjusted to previous Change Order: $ 1,908,607.40 The Contract Price due to this Change Order will be increased by $ 133,707.00 The new Contract Price including this Change Order will be $ 2,042,314.40 Original Contract Substantial Completion Date: November 1, 2021 The Contract Time will be Increased by 214 Calendar days Current Contract Substantial Completion Date adjusted to this Change Order: June 1, 2021 Original Contract Final Completion Date: June 30, 2022 The Contract Time will be Increased by 60 Calendar days Current Contract Final Completion Date adjusted to this Change Order: August 29, 2022 Approvals Required: To be effective, this Order must be approved by the Owner and the Contractor if it changes the scope of objective of the Project, or as may otherwise be required by the Supplemental General Conditions. Requested by: Kenton Torve, P.E. Ordered by: City of Corcoran Accepted by: (Contractor) END OF SECTION Page 1 of 8 STAFF REPORT Agenda Item 8a. City Council Meeting: December 22, 2021 Prepared By: Natalie Davis Topic: Zoning Ordinance Amendment for Conditional Uses in Residential Zoning Districts (City File No. 21-034) Action Required: Approval Review Deadline: N/A 1. Request: Since May of this year, ongoing discussions have occurred at public meetings regarding the best way to regulate conditional uses in urban residential zoning districts within the Metropolitan Urban Service Area (MUSA). At the October 28, 2021, City Council meeting, Council directed staff to move forward with a zoning ordinance amendment to implement performance standards for educational facilities and places of worship. At this time, the City Council is being asked to approve the proposed zoning ordinance amendment. 2.Planning Commission Review: The Planning Commission held a public hearing on December 2, 2021, on the specific performance standards that were broadly reviewed at a public hearing on September 2, 2021, and discussion continued at a Planning Commission meeting on October 12, 2021. With four additional changes recommended to the draft ordinance, the Planning Commission unanimously (5-0) recommended approval of the zoning ordinance amendment and the accompanying findings of fact resolution at the December 2nd meeting. 3.Background: The idea of creating performance standards for assembly uses within residential districts was first discussed with the City Council on October 15, 2020. The City Council continued to discuss regulation options of assembly uses on May 13, 2021; June 24, 2021; and July 22, 2021. The Planning Commission held a Public Hearing on September 2, 2021, to provide City Council with a recommendation based on two potential regulation options: Option 1 removed conditional uses in most urban residential districts and Option 2 added performance standards to places of worship and schools within urban residential districts. After initial discussion, the Planning Commission tabled the item to the October meeting to obtain additional information. At the October 12, 2021 meeting, staff provided resources to further inform discussion of the proposed performance standards, and the Commission had a detailed discussion with the City Attorney. The Commission unanimously recommended Option 2 to the City Council. At the October 28, 2021, meeting, City Council unanimously moved to proceed with a zoning ordinance amendment based on Option 2, and the item was sent back to the Planning Commission to hold a public hearing on the draft language Page 2 of 8 and make any additional recommendations. The attached proposed ordinance and resolution with findings of fact are the product of thorough review and discussion with staff, the City Attorney, the Planning Commission, and the City Council. 4. Analysis: The Planning Commission discussion on October 12th included the following recommendations: adding a “safe harbor” provision to provide another layer of protection from legal action under the Religious Land Use and Institutionalized Persons Act (RLUIPA), adding more detail to the landscaping zone standard, and not allowing flexibility from County Road setbacks currently provided for other uses under the City Code. At the December 2nd meeting, the Planning Commission recommended further refining the proposed ordinance standards by including a definition of impervious surface, allowing existing trees and vegetation to count towards the required landscaping zone when it accomplishes the intent of buffering, replacing “comparable green infrastructure” with “comparable curbing” in the parking lot requirements, and replacement of additional references of “Places of Worship/Assembly” with “Places of Worship.” All the above recommendations are included in the proposed zoning ordinance amendment. The “safe harbor” provision added to the draft ordinance is a strategy to avoid RLUIPA related lawsuits. RLUIPA provides cities with broad authority to exempt religious land uses from policies or practices found to create a substantial burden in violation of RLUIPA. If a RLUIPA suit is filed after a denial or approval with conditions, the City can use the provision to reopen the public hearing, inform the applicant of an allowable site design, or review the application again. While the City has this authority under federal statute without specifically including a “safe harbor” clause in the City Code, there is argument in favor of adding the provision verbatim within the Zoning Ordinance as a best practice. Per the direction of the Planning Commission, staff researched examples of ways to add more detail to the landscaping zone standard. Staff believes the current recommendation in the draft ordinance improves upon the previously vague concept of a “landscaping zone” while still allowing flexibility in implementation based on the constraints of individual sites. Per the most recent Planning Commission discussion, a sentence was added to the end of the landscaping zone standard to clarify that existing trees, shrubs, and vegetation can count towards the landscape zone requirement when the intended buffering is accomplished. An additional minor verbiage change added to the parking lot screening and landscaping standard provides clarification that required concrete curbing can potentially be replaced with a comparable curbing material with the approval of the City Engineer. Below is a summary of the current proposed performance standards to be added in all of the urban residential districts for educational facilities and places of worship allowed by conditional use permit (CUP): RSF-1, RSF-2, RSF-3, RMF-1, RMF-2, and RMF-3. These standards are based on a survey of several other cities, a zoning ordinance amendment draft prepared by Mayor McKee earlier this year, as well as the feedback from the Planning Commission. 1. Setbacks Page 3 of 8 a. A minimum 50-foot setback from all property lines is required for all structures, parking spaces, drive aisles, and loading areas. The setback on all property lines will increase up to 200-feet based on the building footprint as described below: Building Footprint Square Footage Minimum Setback Building Footprint Square Footage Minimum Setback Building Footprint Square Footage Minimum Setback Up to 15,000 50 feet 25,001 – 26,000 105 feet 36,001 – 37,000 160 feet 15,001 – 16,000 55 feet 26,001 – 27,000 110 feet 37,001 – 38,000 165 feet 16,001 – 17,000 60 feet 27,001 – 28,000 115 feet 38,001 – 39,000 170 feet 17,001 – 18,000 65 feet 28,001 – 29,000 120 feet 39,001 – 40,000 175 feet 18,001 – 19,000 70 feet 29,001 – 30,000 125 feet 40,001 – 41,000 180 feet 19,001 – 20,000 75 feet 30,001 – 31,000 130 feet 41,001 – 42,000 185 feet 20,001 – 21,000 80 feet 31,001 – 32,000 135 feet 42,001 – 43,000 190 feet 21,001 – 22,000 85 feet 32,001 – 33,000 140 feet 43,001 – 44,000 195 feet 22,001 – 23,000 90 feet 33,001 – 34,000 145 feet At or above 44,001 200 feet 23,001 – 24,000 95 feet 34,001 – 35,000 150 feet 24,001 – 25,000 100 feet 35,001 – 36,000 155 feet b. Any property lines fronting a county road shall require a minimum setback of 100 feet when the building footprint is 24,000 square feet or less. c. Educational facilities and Places of Worship are not eligible for building and parking setback flexibility through additional landscaping as provided in Section 1060.070, Subd. 2., (K) – (J). 2. Maximum Building Height The maximum structure height is 35 feet, except as allowed by Section 1030.080. 3. Maximum Impervious Surface A. The total impervious surface coverage shall not exceed 50%. B. The rest of the site shall be landscaped or left in a natural state. 4. Landscaping Zone A. In addition to meeting the landscaping standards in Section 1060.070, Subd. 2 (A) – (I) of the City Code, any portions of the site that abut a residential area will contain a landscaping zone along the shared property line with a minimum width of the applicable setback established in [Standard 1]. B. The landscaping zone will consist of evergreen and/or deciduous trees and shrubs with a sufficient density to provide visual buffering to a minimum Page 4 of 8 height of eight feet. The grade for determining height shall be the grade elevation of the building or use for which the buffering is providing protection. Earth mounding or berms may be used but shall not be used to achieve more than three feet of the required buffer. A fence may also be installed, but not in lieu of the planted landscaping zone. Existing trees, shrubs, and vegetation may be used to meet the landscaping zone requirement when the intent to provide buffering is accomplished. 5. Parking Lot Screening and Landscaping A. Any lighting used to illuminate an off-street parking area shall be so arranged as to reflect glare away from adjoining property, adjacent residential uses, and public rights-of-way and be in compliance with Section 1060.040 of this Chapter. B. Parking areas shall be screened from properties guided or zoned residential and from public streets. Screening to a height of at least 3 feet shall be provided to screen vehicle headlights. C. Parking areas which are 3,000 square feet or greater shall have no less than 350 square feet of land devoted to internal landscaping islands (in addition to required traffic safety islands). The minimum square footage of land devoted to internal landscaping islands shall increase by 100 square feet for each additional 1,000 square feet of additional parking space. Such islands shall be bound by concrete curbing or comparable curbing as approved by the City Engineer. 6. Site Access. The primary site access shall comply with one of the following: A. Site shall have direct access onto a Major Roadway (defined as a Principal Arterial, Minor Reliever, Minor Expander and Minor Connector roadways); or B. Direct access onto a Major Collector or Minor Collector roadway no more than 1,000 feet from an intersection with a Major Roadway as identified in the Comprehensive Plan. 7. Noise Exterior bells or loudspeakers are permitted between the hours of 9 a.m. and 10 p.m. 8. Additional Requirements A. The City Council may attach additional conditions to the granting of the conditional use permit as it deems necessary to protect the residential character of the neighborhood. Page 5 of 8 B. The use shall comply with the conditional use permit standards in Section 1070.020 of the Zoning Ordinance. C. As provided for in federal statute 42 U.S.C 2000cc-3 (e), the City Council may avoid the preemptive force of any provision of Chapter 21C (Protection of Religious Exercise in Land Use and By Institutionalized Person) by changing the policy or practice that results in a substantial burden on religious exercise, by retaining the policy or practice and exempting the substantially burdened religious exercise, by providing exemptions for the policy or practice for applications that substantially burden religious exercise, or by any other means that eliminates the substantial burden. The proposed amendment includes renaming “Places of Worship/Assembly” to “Places of Worship” within the definitions section of the Code (1020.020) as previously discussed. At the December 2nd meeting, the Planning Commission pointed to additional uses of the phrase “Place of Worship/Assembly” in sections 1040.050, 1040.060, 1040.065, and 1040.070 which are now proposed to be replaced with “Places of Worship.” Additionally, the Planning Commission pointed out that the City Code does not currently define “Impervious Surface,” so City staff (including Public Works and Engineering) discussed the best way to include a definition that meets the City’s goals. The following proposed definition is taken from Elm Creek Watershed as staff believes this will provide consistency for applicants with some flexibility for potential amenities, such as sports fields that are less resistant to water infiltration: IMPERVIOUS SURFACE: A surface compacted or covered with material so as to be highly resistant to infiltration by runoff. Impervious surface shall include roads; driveways; and parking areas, whether or not paved; sidewalks greater than three feet wide; patios; tennis and basketball courts; swimming pools; covered decks and other structures. Open decks with joints at least ¼ inch wide, areas beneath overhangs less than two feet wide, and sidewalks three feet or less wide shall not constitute impervious surfaces under these rules. There was some discussion regarding standards for lighting and noise at the October 12th Planning Commission meeting. Nothing new is being proposed in relation to lighting (other than lighting within parking lots) and noise under the draft ordinance. As noted in the staff report on October 12, 2021, Medina was the only city (of the cities surveyed) that included additional standards for lighting and noise for assembly uses within residential districts. In regard to lighting, Medina City Code requires: “[E]xterior lighting must be designed and installed so that the globe is recessed and enclosed on all sides except the bottom and no direct light is cast on adjacent residential property or rights-of-way[.]” Page 6 of 8 Staff believes our general performance standards for lighting are more substantial and accomplish the same goals as Medina’s additional performance standard specific to assembly uses. Section 1060.040 of Corcoran’s City Code requires: Subd. 1. Except for single- and two-family homes located within the residential zoning districts, all exterior lighting shall comply with the following standards: A. Glare, whether direct or reflected, as differentiated from general illumination shall not be visible beyond the limits of the site from which it originates. B. No light which is flashing, revolving or otherwise resembles a traffic- control signal shall be allowed in any area where it could create a hazard for passing vehicular traffic. C. Maximum Intensity of Lighting and Glare: 1. Any light or combination of lights shall not exceed one foot-candle (meter reading) as measured from the property line or the centerline of a public street. 2. Any lighting shall be arranged so as not to produce glare beyond the property line. Lenses, deflectors, shields, louvers, or prismatic control devices shall be used to eliminate glare. D. General Performance Standards: 1. Light fixtures and freestanding luminaires shall have a cutoff angle of less than or equal to 90 degrees. 2. The height of a freestanding luminaire shall not exceed 30 feet or extend above the roof line of the principal building, whichever is less. 3. Freestanding luminaires used for outdoor athletic fields and recreation areas that exceed the height limitation may be approved by conditional use permit. 4. All canopy lighting for motor fuel stations shall be recessed into the canopy. 5. Accent lighting used to highlight building facades, foliage, or selected architectural features shall be permitted provided the light source is shielded. Page 7 of 8 6. Any lighting in existence before the effective date of this Ordinance that does not comply with the requirements shall be considered legally non-conforming. However, if a property owner proposes to replace 50 percent or more of the existing exterior light fixtures or standards in any one-year period, the fixtures or standards must be replaced in conformance with this Chapter. Medina does not allow any exterior bells or loudspeakers for assembly uses within residential districts. Since no other city surveyed had an additional standard pertaining to noise, completely prohibiting exterior bells and loudspeakers seems overly restrictive. Additionally, such a rule would limit the ability for a future school to host a sporting event. Staff proposes a standard that attempts to strike a balance between no regulation and over-regulation by limiting the hours exterior bells and loudspeakers can be utilized. Finally, there was also discussion regarding how to regulate accessory uses for places of worship and educational facilities. Staff reviewed our current authority to regulate uses, such as daycares, as well as other uses not specifically addressed in our City Code, such as soup kitchens. Staff believes the existing Zoning Ordinance already provides sufficient protection to residential neighborhoods in how nearby assembly uses can expand their operations. At the very least, a proposed site plan modification requires City approval. Section 1070.050 of the Zoning Ordinance clarifies that all uses (except for agricultural uses, single- family homes, and two-family homes) must submit a Site Plan for approval with the City. Should a place of worship or school propose a structural addition involving 10% or less of the total existing floor area or a site expansion modification involving 10% or less of the total existing site area, this would need to be administratively reviewed and approved by staff. Plans that do not qualify as a minor site plan amendment are automatically considered a major change, which must be approved by City Council. Additionally, these uses are also subject to the CUP procedures in Section 1070.020. This section requires operational modifications resulting in increased activities and traffic to be approved as an amendment to the CUP. This process requires a public hearing, review with the Planning Commission, as well as City Council approval. With existing review processes in place, there are no additional changes proposed to the ordinance to further address accessory uses. 5. Summary: The proposed zoning ordinance amendment has been heavily analyzed and researched by city staff with input provided by the City Attorney and the Planning Commission. Overall, performance standards and governmental goals across cities can vary drastically, so there is not a single approach to point to that meets the goals of Corcoran. The proposed ordinance provides strong performance standards that will offer protection to the neighborhood character of urban residential zoning districts. Page 8 of 8 6. Recommendation: Move to adopt the following: a. Ordinance 2021-445 Amendment to Sections 1020.020, 1040.040, 1040.045, 1040.050, 1040.060, and 1040.070. b. Resolution 2021-141 Approving Findings of Fact. c. Ordinance 2021-446 for Summary Publication. Approval of the Zoning Ordinance Amendment and Resolution with Findings of Fact require a 3/5 majority vote of the City Council. Approval of the Summary Publication Ordinance requires a 4/5 vote of the Council. Attachments: 1. Ordinance 2021-445 Amendment to Sections 1020.020, 1040.040, 1040.045, 1040.050, 1040.060, and 1040.070 2. Resolution 2021-141 Approving Findings of Fact 3. Ordinance 2021-446 Summary Publication of Ordinance 2021-445. City of Corcoran County of Hennepin State of Minnesota December 22, 2021 ORDINANCE NO. 2021-445 Page 1 of 15 Motion By: Seconded By: AN ORDINANCE AMENDING THE TEXT OF SECTIONS 1020.020, 1040.040, 1040.045, 1040.050, 1040.060, 1040.065, AND 1040.070 OF THE ZONING ORDINANCE OF THE CORCORAN CITY CODE RELATED TO PERFORMANCE STANDARDS FOR PLACES OF WORSHIP AND EDUCATIONAL FACILITIES IN RESIDENTIAL ZONING DISTRICTS WITHIN THE METROPOLITAN URBAN SERVICE AREA (CITY FILE 21-034) THE CITY OF CORCORAN ORDAINS: SECTION 1. Amendment of the City Code. The text of Section 1020.020 of the Corcoran City Code is hereby amended by removing the stricken material and adding the underlined material as follows: 1020.020 - DEFINITIONS IMPERVIOUS SURFACE: A surface compacted or covered with material so as to be highly resistant to infiltration by runoff. Impervious surface shall include roads; driveways; and parking areas, whether or not paved; sidewalks greater than three feet wide; patios; tennis and basketball courts; swimming pools; covered decks and other structures. Open decks with joints at least ¼ inch wide, areas beneath overhangs less than two feet wide, and sidewalks three feet or less wide shall not constitute impervious surfaces under these rules. PLACES OF WORSHIP / ASSEMBLY: Any place of worship, including any church, synagogue, temple, mosque, or other building or facility, primarily engaged in religious worship. The term does not include uses, such as schools, recreational facilities, day care or childcare facilities, kindergartens, dormitories, or other facilities, for temporary or permanent residences, which are connected or related to the worship facility or the principal buildings on the site, or are located on the same site, even if the curriculum or services offered as part of such use includes religious services and/or training. SECTION 2. Amendment of the City Code. The text of Section 1040.040 of the Corcoran City Code is hereby repealed and replaced by the underlined material as follows: 1040.040 – RSF-1 (SINGLE FAMILY RESIDENTIAL) ZONING DISTRICT Subd. 4. Conditional Uses. The following are conditional uses, subject to the conditions outlined in Section 1070.020 of this Ordinance and the specific standards and criteria that may be cited below for a specific use: A. Educational facilities, K-12, and Places of Worship, subject to the following: 1. Setbacks. a. A minimum 50-foot setback from all property lines is required for all structures, parking spaces, drive aisles, and loading areas. The setback on all property lines will increase up to 200-feet based on the building footprint as described below: Building Minimum Building Minimum Building Minimum City of Corcoran County of Hennepin State of Minnesota December 22, 2021 ORDINANCE NO. 2021-445 Page 2 of 15 Footprint Square Footage Setback Footprint Square Footage Setback Footprint Square Footage Setback Up to 15,000 50 feet 25,001 – 26,000 105 feet 36,001 – 37,000 160 feet 15,001 – 16,000 55 feet 26,001 – 27,000 110 feet 37,001 – 38,000 165 feet 16,001 – 17,000 60 feet 27,001 – 28,000 115 feet 38,001 – 39,000 170 feet 17,001 – 18,000 65 feet 28,001 – 29,000 120 feet 39,001 – 40,000 175 feet 18,001 – 19,000 70 feet 29,001 – 30,000 125 feet 40,001 – 41,000 180 feet 19,001 – 20,000 75 feet 30,001 – 31,000 130 feet 41,001 – 42,000 185 feet 20,001 – 21,000 80 feet 31,001 – 32,000 135 feet 42,001 – 43,000 190 feet 21,001 – 22,000 85 feet 32,001 – 33,000 140 feet 43,001 – 44,000 195 feet 22,001 – 23,000 90 feet 33,001 – 34,000 145 feet At or above 44,001 200 feet 23,001 – 24,000 95 feet 34,001 – 35,000 150 feet 24,001 – 25,000 100 feet 35,001 – 36,000 155 feet b. Any property lines fronting a county road shall require a minimum setback of 100 feet when the building footprint is 24,000 square feet or less. c. Educational facilities and Places of Worship are not eligible for building and parking setback flexibility through additional landscaping as provided in Section 1060.070, Subd. 2., (K) – (J). 2. Maximum Building Height. The maximum structure height is 35 feet, except as allowed by Section 1030.080. 3. Maximum Impervious Surface. a. The total impervious surface coverage shall not exceed 50% of the site. b. The rest of the site shall be landscaped or left in a natural state. 4. Landscaping Zone. a. In addition to meeting the landscaping standards in Section 1060.070, Subd. 2 (A) – (I) of the City Code, any portions of the site that abut a residential area shall contain a landscaping zone along the shared property line with a minimum width of the applicable setback established in Section 1040.040, Subd. 4., (A), (1). b. The landscaping zone will consist of evergreen and/or deciduous trees and shrubs with a sufficient density to provide visual buffering to a minimum height of 8 feet. The grade for determining height shall be the grade elevation of the building or use for which the buffering is providing protection. Earth mounding or berms may be used but shall not be used to achieve more than three feet of the required buffer. A fence may also be installed, but not in lieu of the planted landscaping zone. Existing trees, shrubs, and vegetation may be used to meet the landscaping zone requirement when the intent to provide buffering is accomplished. 5. Parking Lot Screening and Landscaping a. Any lighting used to illuminate an off-street parking area shall be so arranged as to reflect glare away from adjoining property, adjacent residential uses, and public rights-of-way and be in compliance with City of Corcoran County of Hennepin State of Minnesota December 22, 2021 ORDINANCE NO. 2021-445 Page 3 of 15 Section 1060.040 of this Chapter. b. Parking areas shall be screened from properties guided or zoned residential and from public streets. Screening to a height of at least 3 feet shall be provided to screen vehicle headlights. c. Parking areas which are 3,000 square feet or greater shall have no less than 350 square feet of land devoted to internal landscaping islands (in addition to required traffic safety islands). The minimum square footage of land devoted to internal landscaping islands shall increase by 100 square feet for each additional 1,000 square feet of additional parking space. Such islands shall be bound by concrete curbing or comparable curbing as approved by the City Engineer. 6. Site Access. The primary site access shall comply with one of the following: a. The site shall have direct access onto a Major Roadway, which is defined as a Principal Arterial, Minor Reliever, Minor Expander, and Minor Connector roadways; or b. The site will have direct access onto a Major Collector or Minor Collector roadway no more than 1,000 square feet from an intersection with a Major Roadway as identified in the Comprehensive Plan. 7. Noise. Exterior bells or loudspeakers are permitted between the hours of 9 a.m. and 10 p.m. 8. Additional Requirements. a. The City Council may attach additional conditions to the granting of the conditional use permit for the primary use as well as any accessory uses of the site as deemed necessary to protect the residential character of the neighborhood. b. As provided for in federal statue 42 U.S.C. 2000cc-3 (e), the City Council may avoid the preemptive force of any provision of Chapter 21C (Protection of Religious Exercise in Land Use and By Institutionalized Person) by changing the policy or practice that results in a substantial burden on religious exercise, by retaining the policy or practice and exempting the substantially burdened religious exercise, by providing exemptions for the policy or practice for applications that substantially burden religious exercise, or by any other means that eliminates the substantial burden. B. Places of Worship/Assembly C. B. Residential Facility with seven to sixteen individuals, licensed by the State. SECTION 3. Amendment of the City Code. The text of Section 1040.045 of the Corcoran City Code is hereby repealed and replaced by the underlined material as follows: 1040.045 – RSF-2 (SINGLE FAMILY RESIDENTIAL) ZONING DISTRICT Subd. 4. Conditional Uses. The following are conditional uses, subject to the conditions City of Corcoran County of Hennepin State of Minnesota December 22, 2021 ORDINANCE NO. 2021-445 Page 4 of 15 outlined in Section 1070.020 of this Ordinance and the specific standards and criteria that may be cited below for a specific use: A. Educational facilities, K-12, and Places of Worship, subject to the following: 1. Setbacks. a. A minimum 50-foot setback from all property lines is required for all structures, parking spaces, drive aisles, and loading areas. The setback on all property lines will increase up to 200-feet based on the building footprint as described below: Building Footprint Square Footage Minimum Setback Building Footprint Square Footage Minimum Setback Building Footprint Square Footage Minimum Setback Up to 15,000 50 feet 25,001 – 26,000 105 feet 36,001 – 37,000 160 feet 15,001 – 16,000 55 feet 26,001 – 27,000 110 feet 37,001 – 38,000 165 feet 16,001 – 17,000 60 feet 27,001 – 28,000 115 feet 38,001 – 39,000 170 feet 17,001 – 18,000 65 feet 28,001 – 29,000 120 feet 39,001 – 40,000 175 feet 18,001 – 19,000 70 feet 29,001 – 30,000 125 feet 40,001 – 41,000 180 feet 19,001 – 20,000 75 feet 30,001 – 31,000 130 feet 41,001 – 42,000 185 feet 20,001 – 21,000 80 feet 31,001 – 32,000 135 feet 42,001 – 43,000 190 feet 21,001 – 22,000 85 feet 32,001 – 33,000 140 feet 43,001 – 44,000 195 feet 22,001 – 23,000 90 feet 33,001 – 34,000 145 feet At or above 44,001 200 feet 23,001 – 24,000 95 feet 34,001 – 35,000 150 feet 24,001 – 25,000 100 feet 35,001 – 36,000 155 feet b. Any property lines fronting a county road shall require a minimum setback of 100 feet when the building footprint is 24,000 square feet or less. c. Educational facilities and Places of Worship are not eligible for building and parking setback flexibility through additional landscaping as provided in Section 1060.070, Subd. 2., (K) – (J). 2. Maximum Building Height. The maximum structure height is 35 feet, except as allowed by Section 1030.080. 3. Maximum Impervious Surface. a. The total impervious surface coverage shall not exceed 50% of the site. b. The rest of the site shall be landscaped or left in a natural state. 4. Landscaping Zone. a. In addition to meeting the landscaping standards in Section 1060.070, Subd. 2 (A) – (I) of the City Code, any portions of the site that abut a residential area shall contain a landscaping zone along the shared property line with a minimum width of the applicable setback established in Section 1040.045, Subd. 4., (A), (1). b. The landscaping zone will consist of evergreen and/or deciduous trees and shrubs with a sufficient density to provide visual buffering to a City of Corcoran County of Hennepin State of Minnesota December 22, 2021 ORDINANCE NO. 2021-445 Page 5 of 15 minimum height of 8 feet. The grade for determining height shall be the grade elevation of the building or use for which the buffering is providing protection. Earth mounding or berms may be used but shall not be used to achieve more than three feet of the required buffer. A fence may also be installed, but not in lieu of the planted landscaping. Existing trees, shrubs, and vegetation may be used to meet the landscaping zone requirement when the intent to provide buffering is accomplished. 5. Parking Lot Screening and Landscaping a. Any lighting used to illuminate an off-street parking area shall be so arranged as to reflect glare away from adjoining property, adjacent residential uses, and public rights-of-way and be in compliance with Section 1060.040 of this Chapter. b. Parking areas shall be screened from properties guided or zoned residential and from public streets. Screening to a height of at least 3 feet shall be provided to screen vehicle headlights. c. Parking areas which are 3,000 square feet or greater shall have no less than 350 square feet of land devoted to internal landscaping islands (in addition to required traffic safety islands). The minimum square footage of land devoted to internal landscaping islands shall increase by 100 square feet for each additional 1,000 square feet of additional parking space. Such islands shall be bound by concrete curbing or comparable curbing as approved by the City Engineer. 6. Site Access. The primary site access shall comply with one of the following: a. The site shall have direct access onto a Major Roadway, which is defined as a Principal Arterial, Minor Reliever, Minor Expander, and Minor Connector roadways; or b. The site will have direct access onto a Major Collector or Minor Collector roadway no more than 1,000 square feet from an intersection with a Major Roadway as identified in the Comprehensive Plan. 7. Noise. Exterior bells or loudspeakers are permitted between the hours of 9 a.m. and 10 p.m. 8. Additional Requirements. a. The City Council may attach additional conditions to the granting of the conditional use permit for the primary use as well as any accessory uses of the site as deemed necessary to protect the residential character of the neighborhood. b. As provided for in federal statue 42 U.S.C. 2000cc-3 (e), the City Council may avoid the preemptive force of any provision of Chapter 21C (Protection of Religious Exercise in Land Use and By Institutionalized Person) by changing the policy or practice that results in a substantial burden on religious exercise, by retaining the policy or practice and exempting the substantially burdened religious exercise, by providing exemptions for the policy or practice for applications that substantially City of Corcoran County of Hennepin State of Minnesota December 22, 2021 ORDINANCE NO. 2021-445 Page 6 of 15 burden religious exercise, or by any other means that eliminates the substantial burden. B. Places of Worship/Assembly. C. B. Residential Facility with seven to sixteen individuals, licensed by the State. SECTION 4. Amendment of the City Code. The text of Section 1040.050 of the Corcoran City Code is hereby repealed and replaced by the underlined material as follows: 1040.050 – RSF-3 (SINGLE AND TWO-FAMILY RESIDENTIAL) ZONING DISTRICT Subd. 4. Conditional Uses. The following are conditional uses, subject to the conditions outlined in Section 1070.020 of this Ordinance and the specific standards and criteria that may be cited below for a specific use: A. Day Care facilities accessory to educational facilities or Places of Worship/Assembly. B. Dwelling, Two Family. C. Educational facilities, K-12, and Places of Worship, subject to the following: 1. Setbacks. a. A minimum 50-foot setback from all property lines is required for all structures, parking spaces, drive aisles, and loading areas. The setback on all property lines will increase up to 200-feet based on the building footprint as described below: Building Footprint Square Footage Minimum Setback Building Footprint Square Footage Minimum Setback Building Footprint Square Footage Minimum Setback Up to 15,000 50 feet 25,001 – 26,000 105 feet 36,001 – 37,000 160 feet 15,001 – 16,000 55 feet 26,001 – 27,000 110 feet 37,001 – 38,000 165 feet 16,001 – 17,000 60 feet 27,001 – 28,000 115 feet 38,001 – 39,000 170 feet 17,001 – 18,000 65 feet 28,001 – 29,000 120 feet 39,001 – 40,000 175 feet 18,001 – 19,000 70 feet 29,001 – 30,000 125 feet 40,001 – 41,000 180 feet 19,001 – 20,000 75 feet 30,001 – 31,000 130 feet 41,001 – 42,000 185 feet 20,001 – 21,000 80 feet 31,001 – 32,000 135 feet 42,001 – 43,000 190 feet 21,001 – 22,000 85 feet 32,001 – 33,000 140 feet 43,001 – 44,000 195 feet 22,001 – 23,000 90 feet 33,001 – 34,000 145 feet At or above 44,001 200 feet 23,001 – 24,000 95 feet 34,001 – 35,000 150 feet 24,001 – 25,000 100 feet 35,001 – 36,000 155 feet b. Any property lines fronting a county road shall require a minimum setback of 100 feet when the building footprint is 24,000 square feet or less. c. Educational Facilities and Places of Worship are not eligible for building and parking setback flexibility through additional landscaping as provided in Section 1060.070, Subd. 2., (K) – (J). 2. Maximum Building Height. The maximum structure height is 35 feet, except City of Corcoran County of Hennepin State of Minnesota December 22, 2021 ORDINANCE NO. 2021-445 Page 7 of 15 as allowed by Section 1030.080. 3. Maximum Impervious Surface. a. The total impervious surface coverage shall not exceed 50% of the site. b. The rest of the site shall be landscaped or left in a natural state. 4. Landscaping Zone. a. In addition to meeting the landscaping standards in Section 1060.070, Subd. 2 (A) – (I) of the City Code, any portions of the site that abut a residential area shall contain a landscaping zone along the shared property line with a minimum width of the applicable setback established in Section 1040.050, Subd. 4., (C), (1). b. The landscaping zone will consist of evergreen and/or deciduous trees and shrubs with a sufficient density to provide visual buffering to a minimum height of 8 feet. The grade for determining height shall be the grade elevation of the building or use for which the buffering is providing protection. Earth mounding or berms may be used but shall not be used to achieve more than three feet of the required buffer. A fence may also be installed, but not in lieu of the planted landscaping zone. Existing trees, shrubs, and vegetation may be used to meet the landscaping zone requirement when the intent to provide buffering is accomplished. 5. Parking Lot Screening and Landscaping a. Any lighting used to illuminate an off-street parking area shall be so arranged as to reflect glare away from adjoining property, adjacent residential uses, and public rights-of-way and be in compliance with Section 1060.040 of this Chapter. b. Parking areas shall be screened from properties guided or zoned residential and from public streets. Screening to a height of at least 3 feet shall be provided to screen vehicle headlights. c. Parking areas which are 3,000 square feet or greater shall have no less than 350 square feet of land devoted to internal landscaping islands (in addition to required traffic safety islands). The minimum square footage of land devoted to internal landscaping islands shall increase by 100 square feet for each additional 1,000 square feet of additional parking space. Such islands shall be bound by concrete curbing or comparable curbing as approved by the City Engineer. 6. Site Access. The primary site access shall comply with one of the following: a. The site shall have direct access onto a Major Roadway, which is defined as a Principal Arterial, Minor Reliever, Minor Expander, and Minor Connector roadways; or b. The site will have direct access onto a Major Collector or Minor Collector roadway no more than 1,000 square feet from an intersection with a Major Roadway as identified in the Comprehensive Plan. City of Corcoran County of Hennepin State of Minnesota December 22, 2021 ORDINANCE NO. 2021-445 Page 8 of 15 7. Noise. Exterior bells or loudspeakers are permitted between the hours of 9 a.m. and 10 p.m. 8. Additional Requirements. a. The City Council may attach additional conditions to the granting of the conditional use permit for the primary use as well as any accessory uses of the site as deemed necessary to protect the residential character of the neighborhood. b. As provided for in federal statue 42 U.S.C. 2000cc-3 (e), the City Council may avoid the preemptive force of any provision of Chapter 21C (Protection of Religious Exercise in Land Use and By Institutionalized Person) by changing the policy or practice that results in a substantial burden on religious exercise, by retaining the policy or practice and exempting the substantially burdened religious exercise, by providing exemptions for the policy or practice for applications that substantially burden religious exercise, or by any other means that eliminates the substantial burden. D. Places of Worship/Assembly E. D. Residential Facility with seven to sixteen individuals, licensed by the State. SECTION 5. Amendment of the City Code. The text of Section 1040.060 of the Corcoran City Code is hereby repealed and replaced by the underlined material as follows: 1040.060 – RMF-1 (MEDIUM DENSITY RESIDENTIAL) ZONING DISTRICT Subd. 4. Conditional Uses. The following are conditional uses, subject to the conditions outlined in Section 1070.020 of this Ordinance and the specific standards and criteria that may be cited below for a specific use: A. Day Care facilities accessory to educational facilities or Places of Worship/Assembly. B. Dwelling, Senior (age-restricted). C. Dwelling, Multiple Family. D. Educational facilities, K-12, and Places of Worship, subject to the following: 1. Setbacks. a. A minimum 50-foot setback from all property lines is required for all structures, parking spaces, drive aisles, and loading areas. The setback on all property lines will increase up to 200-feet based on the building footprint as described below: Building Footprint Square Footage Minimum Setback Building Footprint Square Footage Minimum Setback Building Footprint Square Footage Minimum Setback City of Corcoran County of Hennepin State of Minnesota December 22, 2021 ORDINANCE NO. 2021-445 Page 9 of 15 Up to 15,000 50 feet 25,001 – 26,000 105 feet 36,001 – 37,000 160 feet 15,001 – 16,000 55 feet 26,001 – 27,000 110 feet 37,001 – 38,000 165 feet 16,001 – 17,000 60 feet 27,001 – 28,000 115 feet 38,001 – 39,000 170 feet 17,001 – 18,000 65 feet 28,001 – 29,000 120 feet 39,001 – 40,000 175 feet 18,001 – 19,000 70 feet 29,001 – 30,000 125 feet 40,001 – 41,000 180 feet 19,001 – 20,000 75 feet 30,001 – 31,000 130 feet 41,001 – 42,000 185 feet 20,001 – 21,000 80 feet 31,001 – 32,000 135 feet 42,001 – 43,000 190 feet 21,001 – 22,000 85 feet 32,001 – 33,000 140 feet 43,001 – 44,000 195 feet 22,001 – 23,000 90 feet 33,001 – 34,000 145 feet At or above 44,001 200 feet 23,001 – 24,000 95 feet 34,001 – 35,000 150 feet 24,001 – 25,000 100 feet 35,001 – 36,000 155 feet b. Any property lines fronting a county road shall require a minimum setback of 100 feet when the building footprint is 24,000 square feet or less. c. Educational facilities and Places of Worship are not eligible for building and parking setback flexibility through additional landscaping as provided in Section 1060.070, Subd. 2., (K) – (J). 2. Maximum Building Height. The maximum structure height is 35 feet, except as allowed by Section 1030.080. 3. Maximum Impervious Surface. a. The total impervious surface coverage shall not exceed 50% of the site. b. The rest of the site shall be landscaped or left in a natural state. 4. Landscaping Zone. a. In addition to meeting the landscaping standards in Section 1060.070, Subd. 2 (A) – (I) of the City Code, any portions of the site that abut a residential area shall contain a landscaping zone along the shared property line with a minimum width of the applicable setback established in Section 1040.060, Subd. 4., (D), (1). b. The landscaping zone will consist of evergreen and/or deciduous trees and shrubs with a sufficient density to provide visual buffering to a minimum height of 8 feet. The grade for determining height shall be the grade elevation of the building or use for which the buffering is providing protection. Earth mounding or berms may be used but shall not be used to achieve more than three feet of the required buffer. A fence may also be installed, but not in lieu of the planted landscaping zone. Existing trees, shrubs, and vegetation may be used to meet the landscaping zone requirement when the intent to provide buffering is accomplished. 5. Parking Lot Screening and Landscaping a. Any lighting used to illuminate an off-street parking area shall be so arranged as to reflect glare away from adjoining property, adjacent residential uses, and public rights-of-way and be in compliance with Section 1060.040 of this Chapter. City of Corcoran County of Hennepin State of Minnesota December 22, 2021 ORDINANCE NO. 2021-445 Page 10 of 15 b. Parking areas shall be screened from properties guided or zoned residential and from public streets. Screening to a height of at least 3 feet shall be provided to screen vehicle headlights. c. Parking areas which are 3,000 square feet or greater shall have no less than 350 square feet of land devoted to internal landscaping islands (in addition to required traffic safety islands). The minimum square footage of land devoted to internal landscaping islands shall increase by 100 square feet for each additional 1,000 square feet of additional parking space. Such islands shall be bound by concrete curbing or comparable curbing as approved by the City Engineer. 6. Site Access. The primary site access shall comply with one of the following: a. The site shall have direct access onto a Major Roadway, which is defined as a Principal Arterial, Minor Reliever, Minor Expander, and Minor Connector roadways; or b. The site will have direct access onto a Major Collector or Minor Collector roadway no more than 1,000 square feet from an intersection with a Major Roadway as identified in the Comprehensive Plan. 7. Noise. Exterior bells or loudspeakers are permitted between the hours of 9 a.m. and 10 p.m. 8. Additional Requirements. a. The City Council may attach additional conditions to the granting of the conditional use permit for the primary use as well as any accessory uses of the site as deemed necessary to protect the residential character of the neighborhood. b. As provided for in federal statue 42 U.S.C. 2000cc-3 (e), the City Council may avoid the preemptive force of any provision of Chapter 21C (Protection of Religious Exercise in Land Use and By Institutionalized Person) by changing the policy or practice that results in a substantial burden on religious exercise, by retaining the policy or practice and exempting the substantially burdened religious exercise, by providing exemptions for the policy or practice for applications that substantially burden religious exercise, or by any other means that eliminates the substantial burden. E. Places of Worship/Assembly. F. E. Residential Facility with seven to sixteen individuals, licensed by the State. SECTION 6. Amendment of the City Code. The text of Section 1040.065 of the Corcoran City Code is hereby repealed and replaced by the underlined material as follows: 1040.065 – RMF-2 (MIXED RESIDENTIAL) ZONING DISTRICT Subd. 4. Conditional Uses. The following are conditional uses, subject to the conditions outlined in Section 1070.020 of this Ordinance and the specific standards and criteria that may be cited below for a specific use: City of Corcoran County of Hennepin State of Minnesota December 22, 2021 ORDINANCE NO. 2021-445 Page 11 of 15 A. Day Care facilities accessory to educational facilities or Places of Worship/Assembly. B. Educational facilities, K-12, and Places of Worship, subject to the following: 1. Setbacks. a. A minimum 50-foot setback from all property lines is required for all structures, parking spaces, drive aisles, and loading areas. The setback on all property lines will increase up to 200-feet based on the building footprint as described below: Building Footprint Square Footage Minimum Setback Building Footprint Square Footage Minimum Setback Building Footprint Square Footage Minimum Setback Up to 15,000 50 feet 25,001 – 26,000 105 feet 36,001 – 37,000 160 feet 15,001 – 16,000 55 feet 26,001 – 27,000 110 feet 37,001 – 38,000 165 feet 16,001 – 17,000 60 feet 27,001 – 28,000 115 feet 38,001 – 39,000 170 feet 17,001 – 18,000 65 feet 28,001 – 29,000 120 feet 39,001 – 40,000 175 feet 18,001 – 19,000 70 feet 29,001 – 30,000 125 feet 40,001 – 41,000 180 feet 19,001 – 20,000 75 feet 30,001 – 31,000 130 feet 41,001 – 42,000 185 feet 20,001 – 21,000 80 feet 31,001 – 32,000 135 feet 42,001 – 43,000 190 feet 21,001 – 22,000 85 feet 32,001 – 33,000 140 feet 43,001 – 44,000 195 feet 22,001 – 23,000 90 feet 33,001 – 34,000 145 feet At or above 44,001 200 feet 23,001 – 24,000 95 feet 34,001 – 35,000 150 feet 24,001 – 25,000 100 feet 35,001 – 36,000 155 feet b. Any property lines fronting a county road shall require a minimum setback of 100 feet when the building footprint is 24,000 square feet or less. c. Educational facilities and Places of Worship are not eligible for building and parking setback flexibility through additional landscaping as provided in Section 1060.070, Subd. 2., (K) – (J). 2. Maximum Building Height. The maximum structure height is 35 feet, except as allowed by Section 1030.080. 3. Maximum Impervious Surface. a. The total impervious surface coverage shall not exceed 50% of the site. b. The rest of the site shall be landscaped or left in a natural state. 4. Landscaping Zone. a. In addition to meeting the landscaping standards in Section 1060.070, Subd. 2 (A) – (I) of the City Code, any portions of the site that abut a residential area shall contain a landscaping zone along the shared property line with a minimum width of the applicable setback established in Section 1040.065, Subd. 4., (B), (1). b. The landscaping zone will consist of evergreen and/or deciduous trees City of Corcoran County of Hennepin State of Minnesota December 22, 2021 ORDINANCE NO. 2021-445 Page 12 of 15 and shrubs with a sufficient density to provide visual buffering to a minimum height of 8 feet. The grade for determining height shall be the grade elevation of the building or use for which the buffering is providing protection. Earth mounding or berms may be used but shall not be used to achieve more than three feet of the required buffer. A fence may also be installed, but not in lieu of the planted landscaping zone. Existing trees, shrubs, and vegetation may be used to meet the landscaping zone requirement when the intent to provide buffering is accomplished. 5. Parking Lot Screening and Landscaping a. Any lighting used to illuminate an off-street parking area shall be so arranged as to reflect glare away from adjoining property, adjacent residential uses, and public rights-of-way and be in compliance with Section 1060.040 of this Chapter. b. Parking areas shall be screened from properties guided or zoned residential and from public streets. Screening to a height of at least 3 feet shall be provided to screen vehicle headlights. c. Parking areas which are 3,000 square feet or greater shall have no less than 350 square feet of land devoted to internal landscaping islands (in addition to required traffic safety islands). The minimum square footage of land devoted to internal landscaping islands shall increase by 100 square feet for each additional 1,000 square feet of additional parking space. Such islands shall be bound by concrete curbing or comparable curbing as approved by the City Engineer. 6. Site Access. The primary site access shall comply with one of the following: a. The site shall have direct access onto a Major Roadway, which is defined as a Principal Arterial, Minor Reliever, Minor Expander, and Minor Connector roadways; or b. The site will have direct access onto a Major Collector or Minor Collector roadway no more than 1,000 square feet from an intersection with a Major Roadway as identified in the Comprehensive Plan. 7. Noise. Exterior bells or loudspeakers are permitted between the hours of 9 a.m. and 10 p.m. 8. Additional Requirements. a. The City Council may attach additional conditions to the granting of the conditional use permit for the primary use as well as any accessory uses of the site as deemed necessary to protect the residential character of the neighborhood. b. As provided for in federal statue 42 U.S.C. 2000cc-3 (e), the City Council may avoid the preemptive force of any provision of Chapter 21C (Protection of Religious Exercise in Land Use and By Institutionalized Person) by changing the policy or practice that results in a substantial burden on religious exercise, by retaining the policy or practice and exempting the substantially burdened religious exercise, by providing City of Corcoran County of Hennepin State of Minnesota December 22, 2021 ORDINANCE NO. 2021-445 Page 13 of 15 exemptions for the policy or practice for applications that substantially burden religious exercise, or by any other means that eliminates the substantial burden. C. Places of Worship/Assembly. D. C. Residential Facility with seven to sixteen individuals, licensed by the State. SECTION 7. Amendment of the City Code. The text of Section 1040.070 of the Corcoran City Code is hereby repealed and replaced by the underlined material as follows: 1040.070 – RMF-3 (HIGH DENSITY RESIDENTIAL) ZONING DISTRICT Subd. 4. Conditional Uses. The following are conditional uses, subject to the conditions outlined in Section 1070.020 of this Ordinance and the specific standards and criteria that may be cited below for a specific use: A. Day Care facilities accessory to educational facilities or Places of Worship/Assembly. B. Educational facilities, K-12, and Places of Worship, subject to the following: 1. Setbacks. a. A minimum 50-foot setback from all property lines is required for all structures, parking spaces, drive aisles, and loading areas. The setback on all property lines will increase up to 200-feet based on the building footprint as described below: Building Footprint Square Footage Minimum Setback Building Footprint Square Footage Minimum Setback Building Footprint Square Footage Minimum Setback Up to 15,000 50 feet 25,001 – 26,000 105 feet 36,001 – 37,000 160 feet 15,001 – 16,000 55 feet 26,001 – 27,000 110 feet 37,001 – 38,000 165 feet 16,001 – 17,000 60 feet 27,001 – 28,000 115 feet 38,001 – 39,000 170 feet 17,001 – 18,000 65 feet 28,001 – 29,000 120 feet 39,001 – 40,000 175 feet 18,001 – 19,000 70 feet 29,001 – 30,000 125 feet 40,001 – 41,000 180 feet 19,001 – 20,000 75 feet 30,001 – 31,000 130 feet 41,001 – 42,000 185 feet 20,001 – 21,000 80 feet 31,001 – 32,000 135 feet 42,001 – 43,000 190 feet 21,001 – 22,000 85 feet 32,001 – 33,000 140 feet 43,001 – 44,000 195 feet 22,001 – 23,000 90 feet 33,001 – 34,000 145 feet At or above 44,001 200 feet 23,001 – 24,000 95 feet 34,001 – 35,000 150 feet 24,001 – 25,000 100 feet 35,001 – 36,000 155 feet b. Any property lines fronting a county road shall require a minimum setback of 100 feet when the building footprint is 24,000 square feet or less. c. Educational facilities and Places of Worship are not eligible for building and parking setback flexibility through additional landscaping as provided in Section 1060.070, Subd. 2., (K) – (J). 2. Maximum Building Height. The maximum structure height is 35 feet, except as allowed by Section 1030.080. City of Corcoran County of Hennepin State of Minnesota December 22, 2021 ORDINANCE NO. 2021-445 Page 14 of 15 3. Maximum Impervious Surface. a. The total impervious surface coverage shall not exceed 50% of the site. b. The rest of the site shall be landscaped or left in a natural state. 4. Landscaping Zone. a. In addition to meeting the landscaping standards in Section 1060.070, Subd. 2 (A) – (I) of the City Code, any portions of the site that abut a residential area shall contain a landscaping zone along the shared property line with a minimum width of the applicable setback established in Section 1040.070, Subd. 4., (B), (1). b. The landscaping zone will consist of evergreen and/or deciduous trees and shrubs with a sufficient density to provide visual buffering to a minimum height of 8 feet. The grade for determining height shall be the grade elevation of the building or use for which the buffering is providing protection. Earth mounding or berms may be used but shall not be used to achieve more than three feet of the required buffer. A fence may also be installed, but not in lieu of the planted landscaping zone. Existing trees, shrubs, and vegetation may be used to meet the landscaping zone requirement when the intent to provide buffering is accomplished. 5. Parking Lot Screening and Landscaping a. Any lighting used to illuminate an off-street parking area shall be so arranged as to reflect glare away from adjoining property, adjacent residential uses, and public rights-of-way and be in compliance with Section 1060.040 of this Chapter. b. The site will have direct access onto a Major Collector or Minor Collector roadway no more than 1,000 square feet from an intersection with a Major Roadway as identified in the Comprehensive Plan. c. Parking areas which are 3,000 square feet or greater shall have no less than 350 square feet of land devoted to internal landscaping islands (in addition to required traffic safety islands). The minimum square footage of land devoted to internal landscaping islands shall increase by 100 square feet for each additional 1,000 square feet of additional parking space. Such islands shall be bound by concrete curbing or comparable curbing as approved by the City Engineer. 6. Site Access. The primary site access shall comply with one of the following: a. The site shall have direct access onto a Major Roadway, which is defined as a Principal Arterial, Minor Reliever, Minor Expander, and Minor Connector roadways; or b. The site will have direct access onto a Major Collector or Minor Collector roadway no more than 1,000 square feet from an intersection with a Major Roadway as identified in the Comprehensive Plan. City of Corcoran County of Hennepin State of Minnesota December 22, 2021 ORDINANCE NO. 2021-445 Page 15 of 15 7. Noise. Exterior bells or loudspeakers are permitted between the hours of 9 a.m. and 10 p.m. 8. Additional Requirements. a. The City Council may attach additional conditions to the granting of the conditional use permit for the primary use as well as any accessory uses of the site as deemed necessary to protect the residential character of the neighborhood. b. As provided for in federal statue 42 U.S.C. 2000cc-3 (e), the City Council may avoid the preemptive force of any provision of Chapter 21C (Protection of Religious Exercise in Land Use and By Institutionalized Person) by changing the policy or practice that results in a substantial burden on religious exercise, by retaining the policy or practice and exempting the substantially burdened religious exercise, by providing exemptions for the policy or practice for applications that substantially burden religious exercise, or by any other means that eliminates the substantial burden. C. Places of Worship/Assembly D. C. Residential Facility with seven to sixteen individuals, licensed by the State. SECTION 8. Effective Date This Ordinance shall be in full force and effect upon its adoption. ADOPTED by the City Council on the 22nd day of December 2021. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Tom McKee - Mayor ATTEST: City Seal Jessica Beise – Administrative Services Director City of Corcoran December 22, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-141 Page 1 of 3 Motion By: Seconded By: A RESOLUTION APPROVING FINDINGS OF FACT FOR AN ORDINANCE AMENDING THE TEXT OF SECTIONS 1020.020, 1040.040, 1040.045, 1040.050, 1040.060, 1040.065, AND 1040.070 OF THE ZONING ORDINANCE OF THE CORCORAN CITY CODE (CITY FILE 21-034) WHEREAS, the Corcoran City Council requested amendments to Section 1040 (District Regulations) of the Zoning Ordinance to establish performance standards for Places of Worship and educational facilities, K-12 located in urban residential zoning districts within the Metropolitan Urban Service Area (MUSA); and WHEREAS, the performance standards are consistent with the 2040 Comprehensive Plan, City Code standards, and City policies; and WHEREAS, the proposed performance standards reflect the City’s governmental interest to protect the residential character of existing neighborhoods; and WHEREAS, the proposed performance standards reflect the City’s vision to retain the rural character of Corcoran; and WHEREAS, the proposed performance standards represent the least restrictive means to advance the City’s interests; and WHEREAS, the Planning Commission has reviewed the proposed text amendments at a duly called Public Hearing; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Corcoran, Minnesota, that it approves amendments to Section 1020 (Definitions) and Section 1040 (District Regulations) of the Zoning Ordinance of the City Code to establish performance standards for assembly uses allowed by conditional use permit in urban zoning districts, based on the following findings: 1. The proposed amendment includes renaming the definition of “Places of Worship/Assembly” to “Place of Worship” since the definition specifically excludes other known assembly uses not specifically places of worship. 2. The proposed amendment includes a definition of “Impervious Surface” that is consistent with the definition utilized by Elm Creek Watershed and minimizes large parking areas while allowing for other land uses, such as pervious sports fields. City of Corcoran December 22, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-141 Page 2 of 3 3. The proposed setback, maximum impervious surface limit, and landscaping zone standards provide transitional green space corridors as the intensity of use and site size increases. 4. The proposed maximum building height is consistent with what is allowed for permitted structures in urban residential zoning districts and allows for architectural elements, such as spires and bell towers. 5. The proposed parking lot screening and landscaping standard provides screening to adjacent properties and landscaping throughout the parking area. 6. The proposed site access standard requires assembly uses to locate in areas with access to roadways that are designed to accommodate higher levels of traffic. 7. The proposed noise standard provides the ability for educational facilities and Places of Worship to utilize exterior bells and loudspeakers during daytime hours while limiting hours for the benefit of nearby neighborhoods and remaining consistent with noise standards for similar uses throughout Corcoran. 8. The proposed amendments provide clear guidance for future proposals for educational facilities and Places of Worship while still allowing discretion for the City Council to attach additional conditions when necessary to protect the residential character of the neighborhood. 9. The proposed amendment includes a “safe harbor” provision that allows the City to waive any standards that may later be found to create a substantial burden for religious uses, consistent with federal statute 42 U.S.C. 2000cc-3(e). VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean City of Corcoran December 22, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-141 Page 3 of 3 Whereupon, said Resolution is hereby declared adopted on this 22nd day of December 2021. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director City of Corcoran December 22, 2021 County of Hennepin State of Minnesota ORDINANCE NO. 2021-446 Page 1 of 1 Motion By: Seconded By: SUMMARY OF ORDINANCE NO. 2021-445 AN ORDINANCE AMENDING THE TEXT OF SECTIONS 1020.020, 1040.040, 1040.045, 1040.050, 1040.060, 1040.065, AND 1040.070 OF THE ZONING ORDINANCE OF THE CORCORAN CITY CODE RELATED TO PERFORMANCE STANDARDS FOR PLACES OF WORSHIP AND EDUCATIONAL FACILITIES IN RESIDENTIAL ZONING DISTRICTS WITHIN THE METROPOLITAN URBAN SERVICE AREA (CITY FILE 21-034). The text of Title X (Zoning Ordinance) of the City Code of the City of Corcoran, Minnesota, is hereby amended with revised definitions and provisions for performance standards for Places of Worship and Educational Facilities allowed by Conditional Use Permit in residential zoning districts within the Metropolitan Urban Service Area. A printed copy of the entire amendment is available for inspection by any person at City Hall during the City Clerk’s regular office hours. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 22nd day of December, 2021. Tom McKee – Mayor ATTEST: City Seal Jessica Beise – Administrative Services Director STAFF REPORT Agenda Item 9a. Council Meeting: December 22, 2021 Prepared By: Jessica Beise Topic: Public Works Reorganization – Phase 1 Action Required: Approval Summary : In July of 2021, an organizational structure shift for the Public Works Department was discussed and supported. The organizational structure change will take place in two parts. Phase one is a review of the Public Works Director job description and the creation of the Operations Superintendent position and Operations Supervisor positions with potential a downstream effect to the crew lead position. Phase two is the creation of a Development Superintendent position and a Public Works Administrative Assistant (title to be determined) position. Phase one of the reorganization would be effective January 1, 2022. Staff will be drafting the job descriptions for the Development Superintendent and Public Works Administrative Assistant position. Phase two is anticipated in the first quarter of 2022. Staff has been working with George Gmach to review and grade job descriptions. Staff had additional questions/feedback for George to finalize the job descriptions. The proposed job descriptions and approval resolution will be sent separately by Tuesday and included in the City’s permanent agenda book for review by the public at City Hall. Financial /Budget : The reorganization has been incorporated into the 2022 budget. Options: 1. Approve Resolution 2021-143 Amending the Organizational Structure of the Public Works Department. 2. Approve Resolution 2021-143 Amending the Organizational Structure of the Public Works Department with amendments. 3. Decline to reorganize the Public Works Department. Recommendation: Staff recommending approval of phase one of the public works department reorganization. Council Action: Consider a motion to approve Resolution 2021-143 Amending the Organizational Structure of the Public Works Department. Attachments: 1. Job Descriptions – To Be Provided Prior to the Meeting Page 2 Resolution 2021-143 Amending the Organizational Structure of The Public Works Department – To Be Provided Prior to the Meeting STAFF REPORT Agenda Item 10a. Council Meeting: December 22, 2021 Prepared By: Kevin Mattson Topic: MS4 Stormwater Pollution Prevention Plan (SWPPP) Annual Public Input Opportunity Action Required: Discussion Summary : As part of the city’s Municipal Separate Storm Sewer System (MS4) Permit, a public input opportunity must be provided related to the Stormwater Pollution Prevention Plan (SWPPP). In the past, this event has been coordinated with Corcoran Country Daze. Beginning in 2020, the public input opportunity has been incorporated into a regular Council meeting each year. The SWPPP is available for review on the city’s website or upon request at City Hall. Financial /Budget : This permit requirement is budgeted in the general engineering line item. Options: Document public comments or questions related to the city’s MS4 SWPPP. Recommendation: Staff will document comments or questions related to the city’s MS4 SWPPP. Council Action: None Attachments: 1. City of Corcoran – Annual MS4 SWPPP Public Input Opportunity Stormwater Program Overview City of Corcoran Annual MS4 SWPPP Public Input Opportunity Stormwater Program Overview Corcoran City Council December 22, 2021 Why? Clean Water Act Regulates discharge of pollutants to waters NPDES Program EPA MPCA City What’s involved? Permit to Discharge Stormwater from MPCA (MS4 Permit) Develop and implement a Stormwater Pollution Prevention Plan (SWPPP) Minimum Control Measures (MCMs) 1.Public Education and Outreach i.Quarterly Newsletter 2.Public Participation i.Public Input (this meeting, website) 3.Illicit Discharge Detection and Elimination i.Respond, investigate, and enforce illicit discharges 4.Construction Site Stormwater Runoff Control i.Inspect and enforce construction sites 5.Post-Construction Stormwater Management i.Stormwater development rules 6.Good Housekeeping for Municipal Operations i.Corcoran facility inspections November 16, 2020 MPCA reissues new MS4 General Permit April 15, 2021 150 days to submit updated SWPPP to MPCA Spring –Summer 2021 MPCA reviews application. Complete application will go on public notice for 30 days Summer 2021 Coverage is issued after permittee addresses any public comments Fall 2022 12 months from issuance to meet new permit requirements New MS4 PERMIT TIMELINE Comments or Questions? Comments or questions can be submitted to: Kevin Mattson, Public Works Director kmattson@corcoranmn.gov STAFF REPORT Agenda Item 10b . Council Meeting: December 22, 2021 Prepared By : Jessica Beise Topic: 2022 Strategic Planning/Goal Setting Session Action Required: Approval Su mm ar y : Staff sent requests to two groups to solicit proposals for goal setting and strategic planning assistance. Staff has received the attached proposals. The City of Corcoran has worked with Phil Kern over the last few years on goal setting and strategic planning. Staff has also worked with Hue Life to conduct strategic planning in a previous City and has spoken to others who have worked with Hue Life and received positive feedback. Staff is in the process of conducting a poll of staff and Councilmembers. If possible, staff will present a preferred date at the meeting and the Mayor can call the special session. Fi n anc i al/B udg et: The 2022 budget allocated some funds for strategic planning/goal setting services. In the past the City has budgeted $3,000 or less for strategic planning/goal setting services. Op t i on s : 1.Engage a firm for strategic planning/goal setting services in 2022. 2.Decline to host a strategic planning/goal setting session in 2022. Rec o mm endat i on : Staff recommends engaging the services of Phil Kern for strategic planning/goal setting. Co un c i l A c t i on : Consider a motion engage the services of Phil Kern for strategic planning/goal setting in early 2022. At t ac h m ent s : 1.Proposal for Strategic Planning Services – Phil Kern 2.Proposal for Strategic Planning Services – Hue Life City of Corcoran Strategic Planning Proposal December 17, 2021 Jessica Beise, Interim City Administrator - It is my pleasure to submit to you this proposal to facilitate an organizational development and strategic planning process for the City of Corcoran. I enjoyed the opportunity to work with your team the last two years and would look forward to building upon those efforts again in 2022. Corcoran has done excellent work in the past identifying strategies and goals for furthering the accomplishment of its vision and mission. Last year’s strategy development and goal setting used the 2020 foundation and resulted in modifications to both the long-term direction and short-term objectives. As a basis for organizational development and work direction, the City’s strategic planning efforts in the past have been very impressive. I would recommend in 2022 revisiting the strategic plan, establishing new goals, and continuing discussions on organization performance. With this proposal, I am outlining a two-session process for the City Council and key staff leadership. This proposal is designed in that fashion, with two three-hour sessions. I would recommend these sessions be held within a time period of 2-3 weeks, providing enough time for review and reflection between sessions, but also taking care not to lose the momentum of the process. 1.Review and preparation before the session - I would recommend participants review the2021 Strategic Planning Report and any other relevant City-provided data. I can work withyou to identify important and relevant background materials.2.Strategic Planning Session 1 – I would recommend starting the first session with a review ofprevious goals and evaluating both successes and failures. The session should also include afresh look at how the organization and community have changed, including a new look atpotential areas of action in 2022-2023. I would also recommend activities and discussionthat look at the roles, responsibilities, and furthering the organizational developmentaround optimizing performance.3.Strategic Planning Session 2 – This session will review outcomes from the first session andbuild consensus around the updated core strategies and finalizing the strategic objectives.Once complete, we will focus on the development of a short-term (1-2 year) workplan.The fee for facilitation services to complete this process would be the same as 2021, a lump sum amount of $2,600. Facilitation services will include preparation of agenda and materials for the session. All materials will be provided to the Interim City Administrator electronically at least three Agenda Item: 10b. City of Corcoran 2022 Strategic Planning Proposal Page 2 working days prior to the session. Additionally, a final report containing the outcomes of the session will be provided electronically no later than seven days after the completion of the session. The City shall be responsible for providing the necessary copies of materials for participants and any requested by members of the public. Payment shall be remitted within 30 days of submission of the final report. Thank you for the opportunity to submit this proposal and I would look forward to once again working with the City of Corcoran. Respectfully submitted, Phil Kern Facilitator STRATEGIC PLANNING PROPOSAL 2 Dear Jessica, We appreciate the opportunity to submit a proposal to the City of Corcoran for strategic planning.In this proposal you will find a menu of options to consider. HueLife specializes in working with organizations and communities to engage,collaborate,innovate and change for the greater good.We are experienced in facilitating sessions that engage all participants, designing a rewarding experience for everyone involved.We are committed working closely with you to create valuable facilitation options that meet the needs of your team. As we continue our relationship,we would like to introduce you to HueLife values that guide our work: INTEGRITY Be worthy of trust. Take responsibility. Keep principles and values present. COURAGE Be open. Take smart risks. Be a change agent. RELATIONSHIPS Build strong ties. Develop and maintain caring support systems. HUMILITY Be a servant leader. Always be learning. We are truly looking forward to assisting you in creating a vision and plan that will have lasting impact on the community you serve! Irina Fursmam Dr. Irina Fursman Trainer/Facilitator HueLife, LLC Let’s start with “Thank you!” Strategic Planning Goal: Create shared vision, strategies, goals and timelines 3 PLANNING PROCESS OVERVIEW Phase 3Phase 1 Collecting Data: Facilitating shared understanding about organization’s context, previous efforts and accomplishments, and lessons learned. This phase is about generating awareness of the environment in which the organization and team exists. Phase 2 4 Creating Vision & Strategies: Facilitating the creation of shared picture of success and agreement about the key strategies and focus areas where strategic action is necessary in order to move toward the desired future. Developing a Blueprint: Facilitating commitment and buy-in through careful consideration of the resources, political will, timing, and anticipated future challenges. HueLife’s strategic planning process includes three major phases: 1) Data Collection & Assessment, 2) Visioning & Strategic Areas of Focus, and 3) Development of the plan. Strategic Planning Menu Environmental Scan Collectively review data trends about the community and your constituents. Helps confirm mission and values. Practical Vision Create a shared vision to answer the question: What do we want to see in place in the next 3 to 5 years? Blocks & Barriers Identify underlying obstacles and barriers that could prevent our vision from becoming a reality. Strategic Directions Identify strategic areas of focus that address the blocks and drive the organization toward its vision. Identifying Priorities Set and prioritize goals for the 2022-25 planning years Timeline & Ownership Develop first-year calendar, establish accountability, and coordinate across teams. 5 Quarterly Planning Determine implementation steps for the goals that start in the first 90 days. Collectively design an experience that meets your needs from these workshops Quarterly Evaluation Facilitate a replicable quarterly evaluation process. ▪Design, preparation, and materials ▪Facilitation (up to 3 hrs/workshop) ▪Documentation ▪Travel expenses for a 2-person facilitation team ▪An interactive, engaging, and replicable process for up to 30 participants All-Inclusive Pricing 6 $3,000 per workshop Team Bios We will work with you to select an available two-person facilitation team. For bios of our team, please visit: https://hue.life/our-story/our-team/ 7 Your Primary Contact Irina Fursman Cell: 763.232.2338 Irina.Fursman@hue.life 5775 Wayzata Blvd. Suite 700 Minneapolis, MN 55416 651.204.0441 FaceBook LinkedIn Twitter FACILITATION TEAM 8 Dr.Irina Fursman is a lead consultant,trainer and facilitator,as well as HueLife’s co-founder and President.She is a Certified ToP Facilitator and Mentor Trainer specializing in Organization development,adult learning and development,conflict resolution and strategic planning.She trains individuals and groups in the art and science of human engagement and facilitation. Dr.Richard Fursman is a co- founder and owner of HueLife.Richard specializes in the dynamics of human behavior and change.He helps teams create a shared purpose,strategic plans,and implementation paths.He advises government entities in the US and Ukraine and co- created and facilitated the Kiev PEACE Summit during the Ukraine-Russian conflict in 2014. Stephanie Ahles is the VP of Training and Development. She has 20 plus years of leadership experience in local government as well as experience and expertise working with for profit and nonprofit organizations.She is a Certified Top Facilitator and Mentor Trainer.She is also a certified Scrum Master,specializing in leadership and organizational development, change and project management,and strategic planning. Megan Jacobson is a facilitator and a licensed practitioner in Insights Discovery.She is currently pursuing her certification in Technology of Participation (ToP®)Methods.Megan brings a people centered approach to her facilitation and an ability to integrate Insights Discovery program with the facilitation process. 9 Judy McDonald, Karie Terhark, Jeremy Kautza, Stephanie Ahles, David Ahles, Angie Asa-Lovstad. Flower Krutina, Irina Fursman, Richard Fursman, Megan Jacobson. THE HUELIFE TEAM THANK YOU STAFF REPORT Agenda Item 10c . Council Meeting: December 22, 2021 Prepared By: Kevin Mattson Topic: Cost Share Agreement for Grading and Subregional Stormwater Design - City Center Drive & 79th Place Improvements/St. Therese Action Required: Approval Summary : In 2019, the city entered into a land purchase agreement with St. Therese Communities to develop a new senior living campus on approximately 13 acres of undeveloped land located at 8200 County Road 116 immediately south of City Hall. Earlier in 2021, the city completed a feasibility study related to the City Center Drive and 79th Place Improvements proposed to be constructed on the property consistent with preliminary development agreements. On November 22nd, the city council approved the site plan, conditional use permit, and preliminary plat for the St. Therese Communities development. Throughout the process representatives from both the city and St. Therese, felt there was a mutual benefit to evaluate and design a comprehensive site grading and subregional stormwater improvement project. A comprehensive design creates design efficiencies, maximizes cost savings both design and construction, simplifies schedules, and avoids site conflicts/overlaps/gaps. Attached is the associated initial cost share agreement and engineering design services proposal. The agreement was drafted by the city attorney and splits the costs 50/50 at $36,000 apiece. These documents take the project through the design and bidding process. At that point, both parties will have to draft a second cost share agreement to execute the work and reconcile the proportional costs allocated to each individual project as established during the design. Financial /Budget : It is likely that the improvements will be funded through a combination of sources including Municipal State Aid, special assessments, developer contributions, and local participation (bonding). At this stage, it is unknown how the actual percentages will break down. Options: 1. Approve the Cost Share Agreement for Grading and Subregional Stormwater Design and associated engineering design services proposal for the City Center Drive & 79th Place Improvements in the amount of $36,000. Page 2 2. Decline. Recommendation: Staff recommends approving the Cost Share Agreement for Grading and Subregional Stormwater Design and associated engineering design services proposal for the City Center Drive & 79th Place Improvements in the amount of $36,000. Council Action: Consider a motion to approve the Cost Share Agreement for Grading and Subregional Stormwater Design and associated engineering design services proposal for the City Center Drive & 79th Place Improvements in the amount of $36,000. Attachments: 1. Cost Share Agreement 2. Grading and Subregional Stormwater Design Proposal - Stantec COST SHARE AGREEMENT THIS COST SHARE AGREEMENT (this “Agreement”) is made and entered into as of December ____, 2021 (the “Effective Date”) by and between THE CITY OF CORCORAN, a Minnesota municipal corporation (the “City"), and SAINT THERESE COMMUNITIES, a Minnesota nonprofit corporation ("St. Therese"), the City and St. Therese are sometimes referred to herein as the “parties” or each a “party”. WHEREAS, the City is the owner of a parcel of approximately 78.88 acres in Section 24, Township 119, Range 23, Hennepin County, Minnesota (PID 24-119-23-230001) (the “City Parcel”), within which approximately 13 acres of undeveloped land is located south of the Corcoran city hall site near the center of Corcoran, adjoining County Road 116 and approximately 1.5 miles west of Maple Grove (as depicted by the light green boundary) (the “Property”) all of which is delineated in the attached Exhibit A,; and WHEREAS, St. Therese and the City have entered into a Purchase Agreement pursuant to which St. Therese intends to purchase the Property from the City for use as the site of a new senior living campus to be developed, constructed and financed by St. Therese (the “Development”); and WHEREAS, the future development of the City Parcel (inclusive of the Property), will require the implementation of certain site grading work and the installation of certain stormwater improvements on the City Parcel and, as a prerequisite to such work, a comprehensive site grading and stormwater infrastructure plan must be developed; and WHEREAS, for reasons of efficiency, uniformity, and expediency, the parties mutually desire to hire Stantec, Inc. to design said comprehensive grading and stormwater infrastructure plan pursuant to the project parameters set forth in the attached Exhibit B, and obtain bids for installation of said designed improvements and present the same to the parties (the “Proposed Work”); and WHEREAS, the parties agree to share equally in the total cost of the completion of the Proposed Work and desire to enter into this Agreement to memorialize that understanding; and WHEREAS, this Agreement to share the costs of the Proposed Work shall not bind either party to accept or take other action on the bids obtained by Stantec as a part of the Proposed Work, and each party’s only commitment shall be the party’s 50% share of the costs of the Proposed Work, however, should the parties mutually pursue acceptance of a bid and construction of the improvements presented as a part of the Proposed Work, the parties agree that each party’s contribution toward the Proposed Work shall be considered when determining cost allocations for any such later agreed upon improvement installation work. -2- NOW, THEREFORE, in consideration of the mutual covenants, representations, warranties and agreements and the conditions set forth in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree as follows: 1) The above Recitals are made a part of this Agreement as though set forth in full herein. 2) The parties mutually select Stantec, Inc. to design a comprehensive grading and stormwater infrastructure plan pursuant to the project parameters set forth in the attached Exhibit B, and obtain bids for construction and installation of said designed improvements and present the same to the parties (the “Proposed Work”). 3) The parties agree to share equally (50/50) in the total cost of the completion of the Proposed Work. The total cost shall be the amount invoiced to the City by Stantec, and shall include the cost of all work performed related to the Proposed Work, whether or not specifically stated in Exhibit B. 4) Prior to initiating the Proposed Work, the parties agree that St. Therese shall post with the City a project escrow in the amount of $36,000.00 (50% of Proposed Work estimate) to cover St. Therese’s portion of the costs. The parties agree that Stantec shall invoice the City for the costs of the Proposed Work and the City shall pay the same, and thereafter reimburse itself for 50% of those costs from the posted escrow. If the Proposed Work exceeds the estimate contained in Exhibit B, the City shall invoice St. Therese for 50% of the additional costs of the Proposed Work and St. Therese shall pay such invoiced costs to the City, within 30 days. If the costs of the Proposed Work are less than the estimate contained in Exhibit B, the City shall reimburse itself for 50% of the costs from the posted escrow and return any remaining funds to St. Therese. 5) Should St. Therese fail to timely reimburse the City for its share of the costs of the Proposed Work (such action a “Default” herein), in addition to any other remedies at law or in equity, the City may: a. If the Default occurs prior to the sale of the Property to St. Therese: i. Refuse to close on the sale of the Property until such costs are paid and the parties agree that this right shall supersede any obligation to the contrary found within the Purchase Agreement between the parties which contemplates the purchase and sale of the Property ; or ii. Close on the sale of the Property to St. Therese and take the action contemplated in 5(b)(i) below. b. If the Default occurs after the sale of the Property to St. Therese: i. The City may specially assess to the Property the costs owed and St. Therese hereby waives any right to appeal such assessment pursuant to MN Statute 429 or any other applicable law. 6) After receiving the Proposed Work, including, but not limited to, the bids obtained, the parties intend to collaborate in good faith on selecting a contractor to complete the designed project, however, neither party shall have any obligation pursuant to this Agreement to take any action on the bids obtained. Should the parties agree, by separate agreement, to mutually accept a bid presented within the Proposed Work and -3- pursue construction of the improvements contemplated therein, the parties agree that each party’s contribution toward the Proposed Work shall be considered when determining cost allocations for any such later agreed upon improvement installation work. 7) St. Therese and the City each represent, warrant and covenant to each other that they have the full power and authority to perform and comply with the execution and delivery of this Agreement. Further, the persons executing this Agreement on behalf of each party hereby represent and warrant that he or she has the requisite and necessary authority to execute this Agreement on behalf of such party and correspondingly bind such party to the terms of the same. 8) This Agreement may be executed in counterparts and by different parties on different counterparts with the same effect as if the signatures thereto were on the same instrument. This Agreement shall be effective and binding upon both parties hereto when both parties have executed a counterpart of this Agreement. Signature by facsimile or electronic mail (including pdf format) shall be a valid form of execution and delivery of this Agreement. 9) Should either party request it, both parties hereby agree to re-execute a recordable form of this Agreement and have the same recorded against the Property. 10) In the event a party seeks legal remedy against the other pursuant to the terms herein, the prevailing party in such action shall be entitled to recover from the other party its costs and legal fees, including reasonable attorneys’ fees. [SIGNATURES ON FOLLOWING PAGE] -4- IN WITNESS WHEREOF, the parties hereto have executed this Cost Share Agreement by their duly authorized representatives effective as of the day and year first above written. CITY: ST. THERESE: CITY OF CORCORAN SAINT THERESE COMMUNITIES By:___________________________ By:_____________________________ Its: ___________________________ Its: _____________________________ -5- Exhibit A Site Plan Depicting the Property -6- Exhibit B “Proposed Work” December 10, 2021 File: 2277 Attention: Kevin Mattson 9100 County Road 19 Corcoran, MN 55340 Dear Kevin, Reference: Proposal for Mass Grading and Stormwater Design Documents for the City Center Drive and 79th Place Project The St. Therese Development recently obtained preliminary plat approval for their Senior Center Project which is located within the future SE Downtown District. This development will be constructed on a parcel purchased from the City of Corcoran which was master planned with the roadway and utility infrastructure to support it. A feasibility study for the City Center Drive/79th Place Roadways was performed on behalf of the city in the summer of 2021 to understand better this infrastructure and a subregional stormwater system. Through conversation with City Staff and the St. Therese Development Team, it was determined that collectively grading the St. Therese Project, the City Center/79th Place roadways, and the subregional stormwater system would bring efficiencies to both the City and St. Therese Development. Additionally, when the SE District Guidelines were initially developed, regional stormwater treatment was recommended to maximize the development footprints in these areas and create a more walkable downtown district. Stantec is pleased to provide this proposal to create the design documents for the development grading plan and regional stormwater system. Scope of Services Task 1: Design Documents Grading and Subregional Stormwater Pond Stantec will work with City and St. Therese to develop a grading plan for the St. Therese Development, City Center Drive/79th Place Roadways, CSAH 116 turn lanes and the Subregional treatment pond. Through this exercise, we will attempt to balance the soils to be graded within all of the projects listed as well as incorporate the stormwater management into one large BMP to capitalize on efficiencies and reduce its footprint on the region. As part of this effort, Stantec will perform the following tasks · Develop a regional grading plan that will provide mass grading for the Improvement areas as previously noted in this City Center Drive project area. · Collect survey information in the tree lines and regional pond areas. December 10, 2021 Kevin Mattson Page 2 of 5 · Perform the hydraulic stormwater modeling necessary to design a subregional system to treat runoff from these improved areas. It is assumed that the St. Therese Development will update their stormwater management plan that was previously submitted to the city, accommodating the plan review comment provided in the October 25th memo and incorporating any updates to the site plan at the time of final plat. Stantec will then take that hydraulic model and incorporate into the overall hydraulic model for this area. · Stantec will create all permitting documents necessary for Elm Creek Watershed Commission approval for the subregional system. It is assumed that stormwater abstraction will be achieved either through pond filtration or irrigation reuse. · Identify and create stormwater network for the conveyance of the stormwater runoff from the total development would be. This would include rational calculations and pipe sizing for a city only system as well as a combined system so accurate credits can be calculated. While the stormwater piping system will be designed with this phase of the project, it is assumed it will be constructed with the street and utility project to be bid later. · Create bidding documents including Plans, Project Specifications and Contract documents to publicly bid the grading, earthwork and erosion control components through the completion of initial grading. · Stantec will provide a 60%, 90% and Construction level of Design Drawings. It is assumed that cost estimates will be provided with each plan set but the project specifications and bidding documents will accompany the construction drawings. Both the City and St. Therese Development team will be given the opportunity to review and provide comments on the 60% and 90% plan documents. · It is assumed that the project will be bid as one project but it is assumed that dirt work quantities will be tracked between the City parcels and the St. Therese parcel. All stormwater bid items will be bid and tracked under one bid schedule. · Obtain necessary WCA permits for impacts on roadway for the improvements. · Obtain necessary approvals for the impacts on the floodplain to the north of the roadway and regional pond. Assumption that only impacts will be compensatory fill in the flood fringe. During the design phase of this project, the following assumptions were made. · It is assumed that St. Therese will provide to Stantec their final grading plans by January 14th, 2022 to be incorporated into the design documents. · St. Therese and their engineers will provide Stantec will all necessary performance and material specifications specific to the St. Therese Site. This means that they will provide specifications and directions on what if any materials are necessary to be sub cut and replaced beneath building foundations and to what specifications the replacement material should be and how it should be placed. Additionally, it is assumed that St. Therese will provide performance specifications for materials placed beneath roadways and greenspace. December 10, 2021 Kevin Mattson Page 3 of 5 · The city will obtain additional soil borings to collect soil data underneath City Center Drive as well as additional borings to be provided within the pond area. It is assumed that the geotechnical services will be contracted directly to the city and are not included in this scope of work. · We assume St. Therese will define to Stantec as what elevation and location in which the limits of the building pads should be constructed to. Additionally, it is assumed that we will be provided the necessary hold down information requested for all private road and parking areas. · A separate scope of work will be provided to administer construction services on the project. It is assumed that one contract will be issued for the management of the contractor and construction site however each entity will be responsible for the individual performance testing and monitoring of their individual sites to ensure that the site specific performance specifications are met by the contactor. · A SWPPP will be developed for the site to address the site grading and stormwater system. It is assumed once the grading contract is completed, the NPDES permit will be closed and new permits will be obtained by both parties for their subsequent site activities. Task 2: Bidding Assistance Once the Construction Documents are completed, Stantec will work with the City to Publicly advertise and bid the subregional grading project. This includes · Creating and distributing the public notices to the local paper as well as publishing on Quest CDN a construction trade advertising website. · Holding an optional prebid meeting with plan holders to take questions and clarify design documents. · Review and answer any questions on the bid documents. · Issue up to two addenda relative to the bidding documents to the bidding documents or address questions from contractors. · Attend and administer the bid opening process · Tabulate the results of the bid. · Prepare council packet for the review of the bid. Schedule The schedule for the project may vary depending on the project authorization, review periods, and regulatory reviews. Based on the initial project schedules that were laid out this fall between the City of Corcoran and the St. Therese Development the proposed schedule for this project would be as follows · Project Authorization – Jan 1, 2022 · 60% Plan Set – Feb 11, 2022 · Construction Drawings and Specifications – March/April December 10, 2021 Kevin Mattson Page 4 of 5 · Open Bids – April 2022 · Construction – May-August 2022 Compensation Stantec will complete this scope of work according to the letter of engagement and previous practices with the City of Corcoran. If through the scope of the project, the City and Stantec enter into a Professional Services Agreement, the conditions of that agreement will supersede. We propose that the engineering service phases for this project be provided on an hourly basis with an estimated budget. Any changes to the project scope or estimated hours to complete the work will be communicated to the City in a timely fashion. Stantec will not proceed with additional services or services outside of the scope of work contained in this letter without approval from the City. City of Corcoran has individual rates for key City support staff. The specialty services provided by Stantec by employees without previously defined rates will be provided in accordance with Stantec’s Standard Rate Table 0 which is discounted below our standard rates. Rates for hourly staff may be adjusted on a yearly basis in accordance with our yearly rate review. We have estimated the level of effort required to perform the scope of work described herein and have summarized them for you below: Summary of Fee Task Cost 1 – Design Documents Grading and Subregional Stormwater Pond $67,000 2 – Bidding Assistance $5,000 Closing We hope this letter defines the of scope work, the proposed schedule, and the estimated fee of services to your satisfaction. If you have any questions about the proposed scope, schedule or estimated fee we will be happy to review with you. Our team is prepared to move forward with assisting the City upon receiving your authorization. On behalf of our Stantec team, we thank you for this opportunity to be of service to your community. We have enjoyed working with you and your staff through the design development process and we look December 10, 2021 Kevin Mattson Page 5 of 5 forward to partnering with the City of Corcoran on delivering safe, reliable, and compliant water to your community. Regards, Stantec Consulting Services Inc. Kent Torve PE (MN) Principal Phone: 612.209.7919 Kent.torve@stantec.com Steven Hegland PE (MN) Senior Associate Phone: 763.479.4237 Steven.hegland@stantec.com By signing this proposal, City of Corcoran authorizes Stantec to proceed with the services herein described and the Client acknowledges that it has read and agrees to be bound by this agreement. This proposal is accepted and agreed on the ___________ day of _________,_________ . Per: Print Name & Title Signature STAFF REPORT Agenda Item 10d . Council Meeting: December 22, 2021 Prepared By: Jessica Beise Topic: Public Safety Letter to Hennepin County Action Required: Direction Summary : Several Hennepin County cities are signing on to a letter to the County Attorney to outline concerns related to a change in policy at the County level. The City of Corcoran has been invited to sign onto the letter. Attached is a copy of the proposed letter. Financial /Budget : N/A Options: 1. Authorize staff to electronically sign the letter. 2. Decline to sign onto the proposed letter. Recommendation: Staff recommends review the proposed letter and if there is support to send the letter; authorize staff to electronically sign onto the letter. Council Action: Consider a motion to either authorize or decline to sign onto the proposed letter. Attachments: 1. Proposed Letter to the Hennepin County Attorney December 2021 Mr. Michael O. Freeman Hennepin County Attorney C-2000 Government Center 300 South 6th Street Minneapolis, MN 55487 Dear Mr. Freeman: For nearly two years, communities across Hennepin County have experienced a significant increase in violent and serious property crimes. Personally, and on behalf of the residents of our communities, we are deeply concerned how this crime trend has impacted the victims of these crimes and a brought a reduced sense of safety for residents. Suburban communities across the county have experienced increases in homicides, shootings, auto theft, burglaries, theft-from-vehicles, street racing, and vehicles fleeing from the police. Our police chiefs have expressed their concerns with a lack of involvement or partnership with the Hennepin County Attorney’s Office in addressing the rise in crime and the need to reconsider criminal justice reforms that are not working. The recent carjacking in Edina followed by a community meeting attended by hundreds of Edina residents is the most recent example of the magnitude of both residents’ and law enforcement’s concerns over crime. We have read the statements by your office to increase prosecution efforts for carjackings. While this recent change in policy is appreciated , we remain very concerned with the reform efforts by your office as illustrated in the letter dated October 7, 2021, and the effect it is having on the safety of our communities. There is a sense of lawlessness and lack of accountability that is stemming from criminals who commit crimes and then are being turned back to the street in short order -- with little or no consequence. We recognize the need for reform of both law enforcement and the criminal justice systems. However, the safety of our communities cannot be jeopardized when reforms are considered and implemented. We ask that you review the policy changes your office has taken regarding the posting of bail and the prosecution of crimes in Hennepin County. We further ask that you commit to ensuring that residents and businesses are provided the public safety and justice we are all charged with providing in Hennepin County. We offer to partner with you to share our experiences and work towards solutions that address reform without putting our communities at risk of increased crime and violence. We appreciate the opportunity to meet and review these matters; please contact XX to coordinate a discussion. In public service, STAFF REPORT A g end a Item 10e. Council Meeting: December 22, 2021 Prepared By: Jessica Beise Topic: 2021 Year in Review Action Required: None Summary : December 22, 2021 marks the final City Council meeting of the year. Staff reviewed the progress the City made this year and offers the following recap of some of the activity that took place. Administration •Accepted the resignations of Councilmember Thomas •Appointed Councilmember Vehrenkamp •Completed four City newsletters •Completed the 2020 audit •Assisted with the annual tree giveaway program •Approved a legislative platform for the 2021 legislative session •Approved 2021 core strategies, short-term goals, and action steps •Updated the Financial Management Plan •Transitioned assessing services to Hennepin County •Refined code enforcement •Completed the City Hall remodel project •Issued 279 new home permits (with dozens more in process) with a total permits issued of 1084 to date •Managed increased utility billing customers; 740 in last billing with 20 or so added each month •Prepared reports and assembled packets for Council meetings, Council Work Sessions, Planning Commission meetings, Parks and Trails Commission meetings, and Charter Commission meetings •Appointed new members to the Charter Commission, the Parks and Trails Commission, and the Planning Commission •Coordinated a transition to electronic open enrollment •Completed many significant data requests •Approved the 2021 budget and levy •Continued social media presence: 796 followers on Facebook; 140 Twitter followers •Began the implementation of new software systems •Created a new general ledger template •Appointed Maggie Ung to the position of Finance Manager •Appointed Natalie Davis to the position of Planner Page 2 • Appointed Jodie Peterson to the position of Accountant Public Works/Parks • Recognized Clyde Bechtold for 30 years of service • Appointed Mike Pritchard to the position of Construction Services Coordinator • Appointed Eric Gregory to the position of Public Works Maintenance Operator • Prepared and maintained the ice rinks and ball fields for use • Coordinated road restrictions • Coordinated the dust control program • Completed crack sealing, coordinated seal coating and overlays • Graded and snow plowed roads multiple times • Completed various site visits and items related to MS4 and SWPPP compliance • Coordinated development at Ravinia, Bass Lake Crossing, Bass Lake Crossing South, Bellwether, Tavera, Rush Creek Reserve, Nelson International • Coordinated the southeast Corcoran watermain improvement project to loop the water system in southeast Corcoran • Completed the Appaloosa Woods Improvement Project paving a section of gravel road • Completed the Corcoran Trail East/West Improvement Project paving a section of gravel road • Executed the Gleason Parkway Extension project • Began planning work for a future Hackamore Road improvement project • Completed utility locates and monthly water meter readings • Completed planning for the proposed Diamond Lake Regional Trail corridor • Completed a test well for a future well site • Conducted Water Supply Planning Public Safety • Appointed Clay Decker to the position of Police Officer • Appointed Pete Ekenberg to the position of Sergeant • Appointed Jacob Andersen to the position of CSO and later to the position of Police Officer • Appointed Josh Lawson to the position of Police Officer • Appointed Amy Fadden to the position of Police Technician • Appointed Corey Andress to the position of Sergeant • Appointed both Dani Monnens and Ryan Swanson to the position of Community Service Officer • Appointed Abigail Edstrom to the position of Part-time Police Officer • Assisted with neighboring communities as needed • Held the 14th annual Truck Safety Seminar with roughly 250 attendees • Conducted alcohol and tobacco compliance checks Page 3 • Took part in various Towards Zero Deaths (TZD) initiatives • Implemented body worn cameras • Coordinated Night to Unite Events, working closely with all departments and the Council to attend block parties throughout the community. • Participated in several drive by birthday parties • Continued social media presence: 2,774 followers on Facebook; 2,598 Twitter followers Planning/Development • Approved the Final Plat for Kariniemi Addition at 6780 Rolling Hills Road and 6855 Willow Drive. • Approved Rezoning for the property located at 23240 County Road 30. • Approved Final Plat and Final Planned Unit Development Plan for “Rush Creek Reserve” for the Property located at 20400 County Road 10. • Approved the Final Plat and Final PUD Development Plan for Ravinia 15th, the final phase of the Ravinia development with this 44 lot plat. • Approved a Preliminary Plat for the Property located at 23825 Tessmer Road creating three lots and one outlot from the two existing parcels. • Approved a Minor Subdivision for St. Therese at 8200 County Road 116 creating a three parcel subdivision that will create one parcel for city hall, one parcel for St. Therese • Reviewed PUD Sketch Plan Review for Van Blaricom and Schober properties for “Bellwether” with a mix of single family homes and villa homes on the 77 acre site. • Preliminary Plat and Final Plat for “Hunters Place 2nd Addition” at 10110 CR 116 creating a lot for the existing home and one for the new city well site. • Approved Interim Use Permit for an Accessory Dwelling Unit at 6330 Snyder Road. • Approved the Final Plat and Final Planned Unit Development for “Tavera” 1st and 2nd Additions • Approved Preliminary Plat and Variance for the property located at 23020 Strehler Road. • Approved a Conditional Use Permit, Variance and Site Plan for a new NAPA at 19905 75th Avenue. • Approved Conditional Use Permit and Variance for the property located at 23240 County Road 30. • Approved a KMM Land Development, LLC request for Site Plan, Conditional Use Permit and Variance at 23405 County Road 10. • Approved Preliminary and Final Plat for Bellwether/Amberly. Staff is proud of the amount of work accomplished in 2021 and looks forward to another productive year in 2022. Financial /Budget : N/A Council Action: N/A Page 4 Att achments : N/A Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 MEMORANDUM 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net DATE December 16, 2021 TO Jessica Beise, Natalie Davis McKeown CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications Projects/Comments in blue italics are new The following is a summary of project status for current, active projects: 1.Vacation of Cain Road Right-of-Way (ROW) (city file 21-022). The City Council voted to commence the vacation process as requested by Michael Galbraith to remove an easement containing an unimproved portion of Cain Road adjacent to his property at 20700 70th Avenue. The item was reviewed at the August 12th meeting, but did not have a 4/5 vote and will be brought back to Council at a future date when a full City Council is available. 2.Zoning Ordinance Amendment for Assembly Uses (city file 21-034). At the June 24th meeting, the City Council discussed removing assembly uses in low residential zoning districts within the MUSA. Staff was directed to proceed with a Public Hearing. The Planning Commission and City Council reviewed options and provided direction to staff. A public hearing is scheduled for the December 2nd Planning Commission meeting and Council action is expected on December 23rd. 3.Site Plan, Conditional Use Permit and Preliminary Plat for Saint Therese Communities on the property located at 8200 Co Rd No 116 (PID 24-119-23-23-0001) (City File No. 21-042). St. Therese is requesting approval for a preliminary plat of the city-owned property to create a parcel for the new St. Therese campus with a mix of independent, assisted living, memory care and skilled nursing units. The site plan and conditional use permit for the project will be reviewed with the plat. The application was reviewed at a public hearing at the November 4th Planning Commission and approved at the November 22nd City Council meeting. An extension to the purchase agreement is scheduled for the December 23rd City Council meeting. 4.Final Plat and PUD Final Plan for “Tavera 3rd Addition” (PID 35-119-23-44-0004) (city file no. 21- 044). The final plat for phase 3 includes 134 townhomes. The application is scheduled for the January 6th Planning Commission and January 27th City Council meetings. 5.Preliminary and Final Plat for “Magnan Acres at 9257 Trail Haven Road (PID 09-119-23-44-0017, 16-119-23-11-0001 and 16-119-23-11-0002) (City file no. 21-046). The applicant is requesting plat approval to plat two existing lots and one unbuildable outlot into two lots. The final plat application is incomplete. The preliminary plat is scheduled for the January 6th Planning Commission and January 27th City Council meetings. 6.Zewde Wetland Waiver (28-119-23-21-0001) (city file 21-049). The applicant has requested a wetland delineation waiver for a future preliminary plat. The request is scheduled for City Council action on December 23rd. 7.NE District Plan and Design Guidelines (City file 21-050). The City received a planning grant from Hennepin County. Staff is developing a work plan to update these standards and hopes to kick-off the Agenda Item 11a. MEMORANDUM 2 work plan this month and create a plan for adoption in May prior to expiration of the moratorium on June 10, 2022. 8. Municipal Separate Storm Sewer System (MS4) Ordinance Amendments (city-initiated) (city file 21-051). Planning and Engineering staff have been working on ordinance updates required to comply with State MS4 standards. The ordinance amendments are scheduled for a public hearing at the Planning Commission on January 6th and City Council action on January 27th. 9. Minor Site Plan Amendment for Lithgow Automotive at 20055 75th Ave N (PID 26-119-23-11- 0037) (City File 21-055). The applicant has requested a site plan modification to modify the approved landscaping/fence plan. This item is scheduled for City Council review on December 22nd. 10. Final Plat and Final PUD Development Plan for “Cook Lake Highlands” at 19220 CR 10 (PID 25- 119-23-14-0002) (City file 21-057). Trek Real Estate has submitted the application and staff is currently reviewing for completeness. The item is tentatively scheduled for the February 3rd Planning Commission and the February 24th City Council meeting. The following projects were recently acted upon and will be closed out: 1. Preliminary Plat and Variance for “Bechtold Farm” at 10165 Bechtold Road (PID 05-119-23-44- 0001 and 0811923110007) (city file no. 21-030). Skies Limit LLC has requested approval of a preliminary plat and variance to create 12 lots on 115.61 acres. The variance is to allow a lot with frontage on an unimproved public right-of-way. The item was reviewed by the Parks and Trails Commission on October 21st, by the Planning Commission at the November 4th public hearing and City Council approved the request on November 22nd. 2. Kariniemi Sketch Plan for 23185 County Road 10 (PID 18-119-23-11-0002) (city file no. 21-033). The applicant has requested Council feedback on a concept to reguide/rezone part of the property from residential to commercial to create a mix of commercial and residential lots. This item was reviewed by the Council at the August 26th meeting. The applicant submitted a different plan that was reviewed at the September 23rd meeting. A third concept was reviewed by the City Council on November 22nd. 3. Zoning Ordinance Amendment to update the Non-Conformities Section (city file no. 21-041). This is a City initiated effort to bring Section 1030.010 (Non-Conforming Buildings, Structures, Uses and Lots) of the Zoning Ordinance into compliance with State Statutes. This item was reviewed at a public hearing at the Planning Commission and approved at the November 22nd City Council meeting. 4. Sketch plan review for Corcoran Highway 55 Business Park at 6210 Pioneer Tr (PID 32-119-23- 34-0013, 32-119-23-43-0005 and32-119-23-43-0006) (City file 21-047). John Rausch has requested concept plan review for approximately 500,000 sq. ft. of industrial on 55 acres. The application was reviewed at the November 22nd City Council meeting. The next step would be completion of an Environmental Assessment Worksheet. 5. PUD Sketch plan review for Pulte Homes of Minnesota, LLC at the NW corner of CR 101/Hackamore (PID 36-119-23-44-0013, 36-119-23-44-0009, 36-119-23-44-0008, 36-119-23-44- 0010 and 36-119-23-44-0014) (City file 21-048). Pulte has requested sketch plan review for a mixed residential development with townhomes and single family homes. The application was reviewed by the City Council on November 22nd. 6. Lohn Solar Site Plan Amendment at 9735 Tamiami Trail (city file 21-053). A request was submitted for a freestanding solar array. The item was returned to the applicant. 7. Dish Wireless Site plan amendment at 20140 CR 30 (city file 21-054). A request for modification on an existing tower has been submitted and is being reviewed for completeness. This item was administratively approved. 8. Certificate of Compliance for Tom and Tonya Koopman at 20825 Sunny Hill Lane (PID 10-119- 23-41-0009) (city file 21-056). A certificate of compliance to allow a metal building was administratively approved. STAFF REPORT Agenda Item 11b . Council Meeting: December 22, 2021 Prepared By: Maggie Ung Topic: 2021 Financial Performance Report Action Required: None Summary : Attached is an updated financial performance report as the fiscal year is approaching the end. The report is updated as of November 30th, 2021. The current projection is a budget surplus of just over $175,000. The report outlines the projections as compared to budget. A significant driver of the surplus is several vacant positions for a portion of the year. Fin ancial /Budget : Any surplus at the end of the year would be allocated to the reserves unless transferred for other purposes. In most years the Council waits to consider transfers until the initial phase of the audit is completed which usually takes place in April. Options: 1. Review 2021 Financial Performance Report Recommendation: None Council Action: Review 2021 Financial Performance Report Attachments: 1. 2021 Financial Performance Report 2020 2021 2021 2021 2021 2021 VarianceAccount Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments REVENUEElectionsR 100-41410-33631 CARES ACT 6,119.00 - - - 0% - - 6,119.00$ -$ -$ -$ 0%-$ -$ Other General GovernmentR 100-41900-31020 Delinquent Property Taxes - - - - 0% - - R 100-41900-31040 Fiscal Disparities - - - - 0% - - R 100-41900-31050 Tax Increments - - - - 0% - - R 100-41900-31100 General Property Taxes 4,067,936.48 4,447,791.00 2,786,482.45 1,661,308.55 37.35% 4,447,791.00 - R 100-41900-31810 Cable Franchise Fee 50,059.47 53,000.00 - 53,000.00 100.00% 53,000.00 - R 100-41900-32110 Liquor License Fee 11,250.00 19,000.00 14,475.00 4,525.00 23.82% 19,000.00 - R 100-41900-33402 Homestead Credit - - - - 0% - - R 100-41900-33403 Mobile Home Homestead Cre - - - - 0% - - R 100-41900-33420 Ag Preserve Credit 19,831.42 10,000.00 13,314.72 (3,314.72) -33.15% 13,315.00 3,315.00 R 100-41900-33421 PERA State Aid - 1,845.00 - 1,845.00 100.00% 1,845.00 - R 100-41900-33422 Other State Grants and Aids 5,720.42 - - - 0% - - R 100-41900-33620 Other County Grants/Aid - - - - 0% - - R 100-41900-33631 CARES ACT 439,309.00 - - - 0% - - R 100-41900-34000 Charges for Services 190.14 - 8.25 (8.25) 0% 8.00 8.00 R 100-41900-34103 Zoning/Land Use Appl Fee 50,400.00 45,000.00 54,081.00 (9,081.00) -20.18% 48,000.00 3,000.00 R 100-41900-34105 Copies/Maps 5.70 100.00 4,226.00 (4,126.00) -4126.00% 2,790.00 2,690.00 R 100-41900-34107 Special Assessment Search 25.00 50.00 25.00 25.00 50.00% 50.00 - R 100-41900-34108 TIF Administration - - - - 0% - - R 100-41900-34110 Escrow Administrative - - - - 0% - - R 100-41900-34400 Recycling - - - - 0% - - R 100-41900-34405 Clean Up Day Income - 3,000.00 5,346.16 (2,346.16) -78.21% 5,350.00 2,350.00 R 100-41900-36100 Special Assessments - - - - 0% - - R 100-41900-36200 Miscellaneous Revenues 7,876.65 2,500.00 14,947.11 (12,447.11) -497.88% 20,850.00 18,350.00 R 100-41900-36210 Interest Earnings 17,643.61 16,500.00 0.65 16,499.35 100.00% 16,500.00 - R 100-41900-36215 Sale of Investments(1,371.29) - - - 0% - - R 100-41900-36217 Sale of Assets - - - - 0% - - R 100-41900-36220 Other Rents and Royalties 6,909.00 7,000.00 4,113.00 2,887.00 41.24% 7,000.00 - R 100-41900-36230 Donations - - - - 0% 768.00 768.00 R 100-41900-36233 Refunds/Reimbursements - - 1,089.85 (1,089.85) 0% 1,090.00 1,090.00 R 100-41900-39200 Transfer from Other Fund - - - - 0% - - 4,675,785.60$ 4,605,786.00$ 2,898,109.19$ 1,707,676.81$ 37.08%4,637,357.00$ 31,571.00$ Planning and ZoningR 100-41910-34103 Zoning/Land Use Appl Fee 135.00 - 400.00 (400.00) 0% - - R 100-41910-36200 Miscellaneous Revenues 80.00 16,250.00 2,316.25 13,933.75 85.75% 1,000.00 (15,250.00) 215.00$ 16,250.00$ 2,716.25$ 13,533.75$ 83.28%1,000.00 (15,250.00)$ Code Enforcement0% - - R 100-41920-32100 Business/License Fee - - - - 0% - - R 100-41920-34000 Charges for Services - - - - 0% - - -$ -$ -$ -$ 0%- -$ CITY OF CORCORAN2021 PERFORMANCE REPORT - General FundNOVEMBER 30, 2021UNAUDITED 2020 2021 2021 2021 2021 2021 VarianceAccount Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN2021 PERFORMANCE REPORT - General FundNOVEMBER 30, 2021UNAUDITEDCity Hall OperationsR 100-41941-34100 General Government - - - - 0% - - R 100-41941-34101 Facility Rental - - - - 0% - - R 100-41941-36200 Miscellaneous Revenues 3,274.14 1,500.00 196.32 1,303.68 86.91% 150.00 (1,350.00) 3,274.14$ 1,500.00$ 196.32$ 1,303.68$ 86.91%150.00 (1,350.00)$ Dept 42100 PoliceR 100-42100-32240 Animal Licenses - - - - 0% - - R 100-42100-33422 Other State Grants and Aids - - - - 0% - - R 100-42100-33423 Police Aid 119,167.57 71,000.00 - 71,000.00 100.00% 68,945.00 (2,055.00) YEF is actual amount receivedR 100-42100-33424 Police POST Board Train Reimb 10,350.02 11,900.00 776.00 11,124.00 93.48% 11,900.00 - R 100-42100-33620 Other County Grants/Aid - 10,000.00 - 10,000.00 100.00% 1,500.00 (8,500.00) 2021 UASI GrantR 100-42100-34200 Police Permits 4,190.00 4,000.00 3,260.00 740.00 18.50% 4,000.00 - R 100-42100-34201 Police Serviced Charges - 5,000.00 3,400.00 1,600.00 32.00% 5,000.00 - R 100-42100-34202 Police Reports/Fees 286.00 400.00 210.00 190.00 47.50% 400.00 - R 100-42100-34203 Safe & Sober Grant(30,345.34) - 59,689.23 (59,689.23) 0% 59,690.00 59,690.00 Offsets with ExpenditureR 100-42100-34204 Training - - - - 0% - - R 100-42100-34205 Police Event Over Time - - - - 0% - - R 100-42100-35101 Fines 18,117.60 45,000.00 20,754.89 24,245.11 53.88% 28,000.00 (17,000.00) Reflects actual experienceR 100-42100-36200 Miscellaneous Revenues 400.00 - 13,300.00 (13,300.00) 0% 13,300.00 13,300.00 Worker's CompR 100-42100-36202 Developer Contribution - - - - 0% - - R 100-42100-36230 Donations - - - - 0% - - R 100-42100-36233 Refunds/Reimbursements 5,170.12 - 3,072.28 (3,072.28) 0% - - Copier Lease Refund & Vest Reimbursement127,335.97$ 147,300.00$ 104,462.40$ 42,837.60$ 29.08%192,735.00$ 45,435.00$ Part Time OfficersR 100-42101-36233 Refunds/Reimbursements - - - - 0.00% - - Dept 42101 Part Time Officers -$ -$ -$ -$ 0%-$ -$ Building Inspection (GENERAL)R 100-42400-32210 Bldg/Plan Review Fees 1,232,581.80 815,000.00 1,377,421.78 (562,421.78) 139.75% 1,300,000.00 485,000.00 Higher than anticipated new home construction1,232,581.80$ 815,000.00$ 1,377,421.78$ (562,421.78)$ -69.01%1,300,000.00$ 485,000.00$ Hwys, Streets, & RoadsR 100-43100-33418 Muni State Aid St Maintenance 155,079.10 170,000.00 150,864.10 19,135.90 88.74% 170,000.00 - R 100-43100-34300 Public Works Permits/Fees 16,130.64 5,500.00 17,057.04 (11,557.04) 106.95% 5,982.00 482.00 R 100-43100-34301 Dust Control 48,349.94 37,500.00 30,547.98 6,952.02 80.27% 37,500.00 - R 100-43100-36100 Special Assessments - - - - 0.00% - - R 100-43100-36200 Miscellaneous Revenues 42,585.00 42,000.00 1,100.00 40,900.00 2.62% 42,000.00 - R 100-43100-36217 Sale of Assets - - - - 0.00% - - R 100-43100-36230 Donations - - - - 0.00% - - R 100-43100-36233 Refunds/Reimbursements - - - - 0.00% - - 262,144.68$ 255,000.00$ 199,569.12$ 55,430.88$ 21.74%255,482.00$ 482.00$ Ice & Snow RemovalR 100-43125-36200 Miscellaneous Revenues - 6,000.00 7,077.00 (1,077.00) 0.00% 7,077.00 1,077.00 -$ 6,000.00$ 7,077.00$ (1,077.00)$ -17.95%7,077.00$ 1,077.00$ EngineeringR 100-43170-32290 Watershed LGU Revenue 1,600.00 - 400.00 (400.00) 0.00% 400.00 400.00 1,600.00$ -$ 400.00$ (400.00)$ 0%400.00$ 400.00$ RecyclingR 100-43232-33610 County Recycling Grant 13,992.42 14,000.00 10,202.92 3,797.08 72.88% 14,000.00 - R 100-43232-34400 Recycling 3,166.39 5,000.00 510.37 4,489.63 3.21% 5,000.00 - R 100-43232-36200 Miscellaneous Revenues 66.99 - - - 0.00% - - 17,225.80$ 19,000.00$ 10,713.29$ 8,286.71$ 43.61%19,000.00$ -$ Parks (GENERAL)R 100-45200-33422 Other State Grants and Aids 21,621.64 40,000.00 38,810.39 1,189.61 43.66% 40,000.00 - 2020 2021 2021 2021 2021 2021 VarianceAccount Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN2021 PERFORMANCE REPORT - General FundNOVEMBER 30, 2021UNAUDITEDR 100-45200-33620 Other County Grants/Aid 10,000.00 - - - 0.00% - - R 100-45200-34101 Facility Rental 1,142.06 1,500.00 2,767.20 (1,267.20) 184.48% 2,768.00 1,268.00 R 100-45200-36199 Recreation Programming 5.00 58,000.00 51,660.00 6,340.00 89.07% 52,000.00 (6,000.00) R 100-45200-36200 Miscellaneous Revenues 50.00 - - - 0.00% - - R 100-45200-36230 Donations 768.00 - 998.06 (998.06) 0.00% 230.00 230.00 R 100-45200-36233 Refunds/Reimbursements - - 5.00 (5.00) 0.00% 5.00 5.00 33,586.70$ 99,500.00$ 94,240.65$ 5,259.35$ 5.29%95,003.00$ (4,497.00)$ Transfers to/from Other FundsR 100-49360-39200 Transfer from Other Fund 218,872.00 269,164.00 - 269,164.00 0.00% 269,164.00 - 218,872.00$ 269,164.00$ -$ 269,164.00$ 100.00%269,164.00$ -$ TOTAL GENERAL FUND REVENUE 6,578,740.69 6,234,500.00 4,694,906.00 1,539,594.00 24.69% 6,777,368.00 542,868.00 EXPENSESCity CouncilE 100-41100-100 Wages and Salaries (GENERAL)19,260.00 19,260.00 7,800.00 11,460.00 59.50% 19,260.00 - E 100-41100-122 FICA 1,194.13 1,195.00 483.60 711.40 59.53% 1,195.00 - E 100-41100-126 Medicare 279.28 280.00 113.12 166.88 59.60% 280.00 - E 100-41100-140 Unemployment Comp (GENERAL) - - - - 0% - - E 100-41100-208 Training and Instruction 3,089.00 6,500.00 3,500.40 2,999.60 46.15% 3,500.00 (3,000.00) E 100-41100-210 Operating Supplies (GENERAL) 1,727.21 3,000.00 1,001.78 1,998.22 66.61% 3,000.00 - E 100-41100-219 Covid-19 Coronavirus - - - - 0% - - E 100-41100-320 Communications (GENERAL) - - - - 0% - - E 100-41100-364 Workers Comp Insurance 91.88 - - - 0% - - 25,641.50$ 30,235.00$ 12,898.90$ 17,336.10$ 57.34% 27,235.00 (3,000.00)$ Newspaper/Newsletter/WebsiteE 100-41130-351 Newsletter Expenses10,006.74 9,500.00 7,640.44 1,859.56 19.57% 9,500.00 - E 100-41130-352 General Notices and Pub Info - - - - 0% - - E 100-41130-354 Web Site 400.00 5,000.00 3,507.99 1,492.01 29.84% 5,000.00 - 10,406.74$ 14,500.00$ 11,148.43$ 3,351.57$ 23.11% 14,500.00 -$ City AdministratorE 100-41300-100 Wages and Salaries (GENERAL)132,278.62 134,888.00 127,624.80 7,263.20 5.38% 134,888.00 - E 100-41300-110 Overtime - - - - 0% - - E 100-41300-121 PERA 9,920.89 10,117.00 9,571.86 545.14 5.39% 10,117.00 - E 100-41300-122 FICA 7,344.22 8,363.00 7,215.11 1,147.89 13.73% 8,363.00 - E 100-41300-126 Medicare 1,717.60 1,956.00 1,687.41 268.59 13.73% 1,956.00 - E 100-41300-130 Employer Paid FSA - - - - 0% - - E 100-41300-131 Employer Paid Health 10,236.10 20,407.00 11,508.68 8,898.32 43.60% 18,000.00 (2,407.00) E 100-41300-132 Medical Cafeteria Plan - - - - 0% - - E 100-41300-133 Employer Paid H S A - - - - 0% - - E 100-41300-140 Unemployment Comp (GENERAL) - - - - 0% - - E 100-41300-208 Training and Instruction 1,155.94 5,500.00 630.00 4,870.00 88.55% 700.00 (4,800.00) E 100-41300-210 Operating Supplies (GENERAL) 637.85 1,000.00 1,215.26 (215.26) -21.53% 1,215.26 215.26 E 100-41300-219 Covid-19 Coronavirus - - - - 0% - - E 100-41300-300 Professional Srvs (GENERAL) - - - - 0% - - E 100-41300-364 Workers Comp Insurance 963.81 810.00 1,926.95 (1,116.95) -137.90% 1,927.00 1,117.00 E 100-41300-433 Dues and Memberships 1,202.50 1,400.00 1,256.87 143.13 10.22% 1,260.00 (140.00) 165,457.53$ 184,441.00$ 162,636.94$ 21,804.06$ 11.82% 178,426.26 (6,014.74)$ Clerk/AdminE 100-41400-100 Wages and Salaries (GENERAL)263,711.35 273,442.00 247,628.72 25,813.28 9.44% 270,000.00 (3,442.00) Added staff and moved 70% to Building inspection departmentE 100-41400-110 Overtime 2,791.76 5,000.00 4,888.11 111.89 2.24% 5,000.00 - E 100-41400-121 PERA 19,987.75 20,508.00 18,938.54 1,569.46 7.65% 20,508.00 - E 100-41400-122 FICA 16,162.74 16,953.00 15,097.18 1,855.82 10.95% 16,953.00 - E 100-41400-126 Medicare 3,780.00 3,965.00 3,530.79 434.21 10.95% 3,965.00 - E 100-41400-130 Employer Paid FSA - - - - 0% - - E 100-41400-131 Employer Paid Health 68,269.92 75,479.00 68,721.00 6,758.00 8.95% 75,479.00 - 2020 2021 2021 2021 2021 2021 VarianceAccount Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN2021 PERFORMANCE REPORT - General FundNOVEMBER 30, 2021UNAUDITEDE 100-41400-132 Medical Cafeteria Plan - - - - 0% - - E 100-41400-133 Employer Paid H S A - - - - 0% - - E 100-41400-140 Unemployment Comp (GENERAL) - - - - 0% - - E 100-41400-208 Training and Instruction 7,458.00 12,000.00 4,769.47 7,230.53 60.25% 12,000.00 - E 100-41400-210 Operating Supplies (GENERAL) 360.18 1,750.00 611.66 1,138.34 65.05% 1,750.00 - E 100-41400-219 Covid-19 Coronavirus 259.50 - - - 0% - - E 100-41400-300 Professional Srvs (GENERAL) - 75,000.00 - 75,000.00 100.00% - (75,000.00) Hired staff instead of contracting outE 100-41400-364 Workers Comp Insurance 2,589.54 2,205.00 3,803.41 (1,598.41) -72.49% 3,803.00 1,598.00 E 100-41400-433 Dues and Memberships 1,007.00 1,250.00 - 1,250.00 100.00% 1,250.00 - 386,377.74$ 487,552.00$ 367,988.88$ 119,563.12$ 24.52% 410,708.00 (76,844.00)$ ElectionsE 100-41410-202 CARES Act Expenditures6,119.00 - - - 0% - - E 100-41410-210 Operating Supplies (GENERAL) 20,112.75 2,400.00 2,223.82 176.18 7.34% 2,400.00 - E 100-41410-219 Covid-19 Coronavirus 2,359.70 - - - 0% - - 28,591.45$ 2,400.00$ 2,223.82$ 176.18$ 7.34% 2,400.00 -$ Auditor/TreasurerE 100-41540-300 Professional Srvs (GENERAL)41,075.00 37,000.00 45,360.00 (8,360.00) -22.59% 45,360.00 8,360.00 41,075.00$ 37,000.00$ 45,360.00$ (8,360.00)$ -22.59% 45,360.00 8,360.00$ AssessorE 100-41550-201 Postage/Shipping3.50 - - - 0% - - E 100-41550-210 Operating Supplies (GENERAL) 1,764.12 1,000.00 - 1,000.00 100.00% 1,000.00 - E 100-41550-300 Professional Srvs (GENERAL) 57,204.32 94,000.00 94,000.00 - 0.00% 94,000.00 - 58,971.94$ 95,000.00$ 94,000.00$ 1,000.00$ 1.05% 95,000.00 -$ AttorneyE 100-41600-219 Covid-19 Coronavirus- - - - 0% - - E 100-41600-300 Professional Srvs (GENERAL) 39,226.05 34,000.00 41,931.95 (7,931.95) -23.33% 36,000.00 2,000.00 E 100-41600-304 Legal Fees - - 95.00 (95.00) 0% 95.00 95.00 39,226.05$ 34,000.00$ 42,026.95$ (8,026.95)$ -23.61% 36,095.00 2,095.00$ Other General GovernmentE 100-41900-131 Employer Paid Health- - - - 0% - - E 100-41900-150 Worker s Comp (GENERAL) - - - - 0% - - E 100-41900-201 Postage/Shipping - - - - 0% - - E 100-41900-202 CARES Act Expenditures 202,520.47 - - - 0% - - E 100-41900-208 Training and Instruction - - - - 0% - - E 100-41900-210 Operating Supplies (GENERAL) 7,614.83 8,000.00 6,593.70 1,406.30 17.58% 9,474.00 1,474.00 E 100-41900-300 Professional Srvs (GENERAL) 6,494.65 10,500.00 12,391.87 (1,891.87) -18.02% 12,391.87 1,891.87 E 100-41900-321 Telephone - - - - 0% - - E 100-41900-360 Insurance (GENERAL) 78,837.00 80,000.00 83,746.18 (3,746.18) -4.68% 83,746.00 3,746.00 E 100-41900-431 Misc Expense - - 7,538.33 (7,538.33) 0% 7,538.33 7,538.33 E 100-41900-433 Dues and Memberships 25,165.66 25,000.00 24,268.61 731.39 2.93% 25,000.00 - E 100-41900-530 Improvements Other Than Bldgs - - - - 0% - - E 100-41900-700 Transfers (GENERAL) 337,000.00 235,000.00 - 235,000.00 100.00% 235,000.00 - E 100-41900-810 Refunds/Reimbursements - - - - 0% - - 657,632.61$ 358,500.00$ 134,538.69$ 223,961.31$ 62.47% 373,150.20 14,650.20$ Planning and ZoningE 100-41910-100 Wages and Salaries (GENERAL)13,381.93 71,240.00 56,219.08 15,020.92 21.08% 71,240.00 - E 100-41910-110 Overtime - - - - 0% - - E 100-41910-121 PERA 909.24 5,343.00 4,216.43 1,126.57 21.08% 5,343.00 - E 100-41910-122 FICA 960.12 4,417.00 3,701.64 715.36 16.20% 4,417.00 - E 100-41910-126 Medicare 224.54 1,033.00 865.71 167.29 16.19% 1,033.00 - E 100-41910-130 Employer Paid FSA - - - - 0% - - E 100-41910-131 Employer Paid Health 1,371.90 8,884.00 11,985.01 (3,101.01) -34.91% 11,985.01 3,101.01 E 100-41910-208 Training and Instruction - 1,500.00 407.82 1,092.18 72.81% 1,500.00 - E 100-41910-210 Operating Supplies (GENERAL) 448.28 1,000.00 2,140.63 (1,140.63) -114.06% 2,092.00 1,092.00 2020 2021 2021 2021 2021 2021 VarianceAccount Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN2021 PERFORMANCE REPORT - General FundNOVEMBER 30, 2021UNAUDITEDE 100-41910-300 Professional Srvs (GENERAL) 79,407.46 45,000.00 81,499.97 (36,499.97) -81.11% 80,000.00 35,000.00 Additional projects directed by CouncilE 100-41910-344 Public Hearing Notices - - - - 0% - - E 100-41910-364 Workers Comp Insurance 160.34 370.00 554.31 (184.31) -49.81% 600.00 230.00 E 100-41910-431 Misc Expense - - 5,000.00 (5,000.00) 0% 4,000.00 4,000.00 96,863.81$ 138,787.00$ 166,590.60$ (27,803.60)$ -20.03% 182,210.01 43,423.01$ Code EnforcementE 100-41920-100 Wages and Salaries (GENERAL)70,886.72 - - - 0% - - E 100-41920-110 Overtime 608.76 - - - 0% - - E 100-41920-121 PERA 5,362.16 - - - 0% - - E 100-41920-122 FICA 4,758.95 - - - 0% - - E 100-41920-126 Medicare 1,112.97 - - - 0% - - E 100-41920-130 Employer Paid FSA - - - - 0% - - E 100-41920-131 Employer Paid Health 8,433.61 - 32.86 (32.86) 0% 32.86 32.86 E 100-41920-132 Medical Cafeteria Plan - - - - 0% - - E 100-41920-140 Unemployment Comp (GENERAL) - - - - 0% - - E 100-41920-208 Training and Instruction - - - - 0% - - E 100-41920-210 Operating Supplies (GENERAL) 978.00 - - - 0% - - E 100-41920-212 Motor Fuels - - - - 0% - - E 100-41920-219 Covid-19 Coronavirus 83.90 - - - 0% - - E 100-41920-300 Professional Srvs (GENERAL) 33,387.75 30,000.00 32,466.55 (2,466.55) -8.22% 32,466.55 2,466.55 E 100-41920-331 Vehicle Expense - - - - 0% - - E 100-41920-344 Public Hearing Notices - - - - 0% - - E 100-41920-364 Workers Comp Insurance 480.97 - - - 0% - - E 100-41920-417 Uniforms - - - - 0% - - E 100-41920-433 Dues and Memberships 65.00 - - - 0% - - 126,158.79$ 30,000.00$ 32,499.41$ (2,499.41)$ -8.33% 32,499.41 2,499.41$ 2020 2021 2021 2021 2021 2021 VarianceAccount Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN2021 PERFORMANCE REPORT - General FundNOVEMBER 30, 2021UNAUDITEDCity Hall OperationsE 100-41941-200 Office Supplies (GENERAL)3,744.78 4,500.00 3,835.90 664.10 14.76% 4,500.00 - E 100-41941-201 Postage/Shipping 3,275.40 3,750.00 648.45 3,101.55 82.71% 1,500.00 (2,250.00) E 100-41941-207 Computer Supplies - - - - 0% - - E 100-41941-210 Operating Supplies (GENERAL) 16,661.92 19,500.00 18,109.08 1,390.92 7.13% 19,500.00 - E 100-41941-219 Covid-19 Coronavirus 209.64 - - - 0% - - E 100-41941-228 Dust Control - - - - 0% - - E 100-41941-300 Professional Srvs (GENERAL) 14,759.55 15,500.00 20,306.27 (4,806.27) -31.01% 17,921.00 2,421.00 E 100-41941-304 Legal Fees - - 106.50 (106.50) 0% 106.50 106.50 E 100-41941-321 Telephone 2,811.77 2,500.00 4,371.49 (1,871.49) -74.86% 4,500.00 2,000.00 E 100-41941-352 General Notices and Pub Info - - - - 0% - - E 100-41941-364 Workers Comp Insurance - - - - 0% - - E 100-41941-380 Utility & Services (GENERAL) 13,949.11 16,000.00 26,402.91 (10,402.91) -65.02% 23,000.00 7,000.00 E 100-41941-400 Repairs & Maint Cont (GENERAL) 13,814.45 19,500.00 8,945.03 10,554.97 54.13% 19,500.00 - E 100-41941-430 Misc. Banking Charge 361.60 400.00 291.00 109.00 27.25% 400.00 - E 100-41941-432 Credit Card Fees 7,764.55 7,000.00 11,189.11 (4,189.11) -59.84% 7,000.00 - E 100-41941-520 Buildings and Structures 5,967.20 6,000.00 4,759.00 1,241.00 20.68% 6,000.00 - E 100-41941-530 Improvements Other Than Bldgs - - - - 0% - - E 100-41941-610 Interest - - - - 0% - - E 100-41941-810 Refunds/Reimbursements - - 530.46 (530.46) 0% 530.00 530.00 E 100-41941-811 Storm Damage Insurance Refunds - - 49,441.32 (49,441.32) 0% 49,442.00 49,442.00 Roof damage - will be offset with the insurance claim revenue83,319.97$ 94,650.00$ 148,936.52$ (54,286.52)$ -57.36% 153,899.50 59,249.50$ IT (Info. Technology)E 100-41951-201 Postage/Shipping - - - - 0% - - E 100-41951-207 Computer Supplies 27,137.84 35,000.00 53,287.15 (18,287.15) -52.25% 53,287.15 18,287.15 E 100-41951-210 Operating Supplies (GENERAL) 8,756.36 15,000.00 16,077.90 (1,077.90) -7.19% 16,077.90 1,077.90 E 100-41951-219 Covid-19 Coronavirus - - - - 0% - - E 100-41951-300 Professional Srvs (GENERAL) 73,247.90 85,000.00 81,352.85 3,647.15 4.29% 85,000.00 - E 100-41951-520 Buildings and Structures - - - - 0% - - E 100-41951-530 Improvements Other Than Bldgs 2,072.00 12,000.00 6,806.45 5,193.55 43.28% 12,000.00 - E 100-41951-810 Refunds/Reimbursements (8,000.00) - - - 0% - - 103,214.10$ 147,000.00$ 157,524.35$ (10,524.35)$ -7.16% 166,365.05 19,365.05$ PoliceE 100-42100-100 Wages and Salaries (GENERAL)492,318.57 866,731.00 661,606.68 205,124.32 23.67% 722,000.00 (144,731.00) Staff out on leaveE 100-42100-110 Overtime 24,893.41 26,286.00 65,335.56 (39,049.56) -148.56% 70,000.00 43,714.00 To cover staff out on leaveE 100-42100-111 Overtime Events/Grants 3,610.72 12,000.00 6,514.61 5,485.39 45.71% 7,000.00 (5,000.00) E 100-42100-119 CARES Act Payroll Costs 214,782.64 - - - 0% - - E 100-42100-121 PERA 128,611.25 155,811.00 126,209.95 29,601.05 19.00% 135,000.00 (20,811.00) E 100-42100-122 FICA (246.10) - - - 0% - - E 100-42100-126 Medicare 10,614.42 12,949.00 10,411.69 2,537.31 19.59% 12,949.00 - E 100-42100-130 Employer Paid FSA - - - - 0% - - E 100-42100-131 Employer Paid Health 162,749.10 185,621.00 173,733.79 11,887.21 6.40% 185,621.00 - E 100-42100-132 Medical Cafeteria Plan - - - - 0% - - E 100-42100-133 Employer Paid H S A - - - - 0% - - E 100-42100-134 Employer Paid HRA - - - - 0% - - E 100-42100-200 Office Supplies (GENERAL) 2,014.71 3,600.00 7,183.85 (3,583.85) -99.55% 8,000.00 4,400.00 E 100-42100-201 Postage/Shipping 34.31 250.00 67.90 182.10 72.84% 250.00 - E 100-42100-208 Training and Instruction 25,808.09 26,400.00 17,863.08 8,536.92 32.34% 22,000.00 (4,400.00) E 100-42100-209 Police Reserves 3,384.53 3,500.00 253.79 3,246.21 92.75% 500.00 (3,000.00) E 100-42100-210 Operating Supplies (GENERAL) 12,019.48 18,000.00 21,328.45 (3,328.45) -18.49% 20,000.00 2,000.00 E 100-42100-211 Contracted Security - - - - 0% - - E 100-42100-212 Motor Fuels 18,410.37 22,000.00 23,670.66 (1,670.66) -7.59% 23,670.66 1,670.66 E 100-42100-218 Investigations 1,119.56 1,000.00 75.00 925.00 92.50% 200.00 (800.00) E 100-42100-219 Covid-19 Coronavirus 1,656.01 - - - 0% - - E 100-42100-220 Repair/Maint Supply (GENERAL) 16,195.66 12,500.00 14,895.45 (2,395.45) -19.16% 14,895.45 2,395.45 E 100-42100-223 Building Repair Supplies 5,110.35 6,500.00 6,852.88 (352.88) -5.43% 7,000.00 500.00 E 100-42100-300 Professional Srvs (GENERAL) 3,531.92 6,200.00 25,584.01 (19,384.01) -312.65% 26,000.00 19,800.00 Hiring process costs (background, etc.)E 100-42100-301 Prisoner 1,670.60 8,000.00 1,396.01 6,603.99 82.55% 4,000.00 (4,000.00) 2020 2021 2021 2021 2021 2021 VarianceAccount Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN2021 PERFORMANCE REPORT - General FundNOVEMBER 30, 2021UNAUDITEDE 100-42100-304 Legal Fees 23,313.22 27,500.00 23,613.62 3,886.38 14.13% 27,500.00 - E 100-42100-321 Telephone 9,495.01 9,500.00 10,699.18 (1,199.18) -12.62% 10,699.18 1,199.18 E 100-42100-323 Radio Units 21,797.05 20,000.00 17,542.19 2,457.81 12.29% 20,000.00 - E 100-42100-364 Workers Comp Insurance 62,768.72 47,600.00 71,811.80 (24,211.80) -50.87% 71,812.00 24,212.00 Higher than anticipated costs due to experienceE 100-42100-380 Utility & Services (GENERAL) 9,335.81 9,500.00 8,070.88 1,429.12 15.04% 9,500.00 - E 100-42100-417 Uniforms 12,439.75 14,000.00 15,007.68 (1,007.68) -7.20% 15,007.68 1,007.68 E 100-42100-433 Dues and Memberships 1,892.24 2,300.00 3,596.47 (1,296.47) -56.37% 3,600.00 1,300.00 E 100-42100-435 Toward Zero Deaths - - 50,802.25 (50,802.25) 0% 50,802.00 50,802.00 Offsets with revenue line item for Safe & SoberE 100-42100-490 Donations (Gambling Proceeds) - - - - 0% - - E 100-42100-550 Motor Vehicles - - - - 0% - - E 100-42100-810 Refunds/Reimbursements 2,929.26 - 14,172.55 (14,172.55) 0% 14,173.00 14,173.00 E 100-42100-811 Storm Damage Insurance Refunds - - 746.31 (746.31) 0% 746.00 746.00 1,272,260.66$ 1,497,748.00$ 1,379,046.29$ 118,701.71$ 7.93% 1,482,925.97 (14,822.03)$ Part Time OfficersE 100-42101-100 Wages and Salaries (GENERAL)67,302.30 85,011.00 48,769.52 36,241.48 42.63% 61,000.00 (24,011.00) E 100-42101-110 Overtime 150.48 - - - 0% - - E 100-42101-111 Overtime Events/Grants 15,762.50 5,000.00 19,372.30 (14,372.30) -287.45% 17,422.00 12,422.00 E 100-42101-120 Employer Contrib Ret (GENERAL) - - - - 0% - - E 100-42101-121 PERA 5,004.73 11,955.00 2,490.33 9,464.67 79.17% 3,300.00 (8,655.00) E 100-42101-122 FICA 4,022.90 5,271.00 3,511.19 1,759.81 33.39% 4,300.00 (971.00) E 100-42101-126 Medicare 1,218.93 1,233.00 988.07 244.93 19.86% 1,233.00 - E 100-42101-130 Employer Paid FSA - - - - 0% - - E 100-42101-131 Employer Paid Health - - - - 0% - - E 100-42101-132 Medical Cafeteria Plan - - - - 0% - - E 100-42101-133 Employer Paid H S A - - - - 0% - - E 100-42101-140 Unemployment Comp (GENERAL) - - - - 0% - - E 100-42101-150 Worker s Comp (GENERAL) - - - - 0% - - E 100-42101-160 Liability Insurance Employees - - - - 0% - - E 100-42101-219 Covid-19 Coronavirus - - - - 0% - - 93,461.84$ 108,470.00$ 75,131.41$ 33,338.59$ 30.74% 87,255.00 (21,215.00)$ 2020 2021 2021 2021 2021 2021 VarianceAccount Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN2021 PERFORMANCE REPORT - General FundNOVEMBER 30, 2021UNAUDITEDPolice AdminE 100-42102-100 Wages and Salaries (GENERAL)66,500.44 93,854.00 85,541.61 8,312.39 8.86% 85,000.00 (8,854.00) E 100-42102-110 Overtime 406.55 500.00 703.44 (203.44) -40.69% 703.00 203.00 E 100-42102-120 Employer Contrib Ret (GENERAL) - - - - 0% - - E 100-42102-121 PERA 5,018.02 7,077.00 6,509.40 567.60 8.02% 7,077.00 - E 100-42102-122 FICA 4,300.29 5,850.00 5,514.67 335.33 5.73% 5,850.00 - E 100-42102-126 Medicare 1,005.72 1,368.00 1,289.72 78.28 5.72% 1,368.00 - E 100-42102-130 Employer Paid FSA - - - - 0% - - E 100-42102-131 Employer Paid Health 18,386.89 18,613.00 18,720.85 (107.85) -0.58% 18,720.85 107.85 E 100-42102-132 Medical Cafeteria Plan - - - - 0% - - E 100-42102-133 Employer Paid H S A - - - - 0% - - E 100-42102-140 Unemployment Comp (GENERAL) - - - - 0% - - E 100-42102-150 Worker s Comp (GENERAL) - - - - 0% - - E 100-42102-160 Liability Insurance Employees - - - - 0% - - E 100-42102-219 Covid-19 Coronavirus - - - - 0% - - 95,617.91$ 127,262.00$ 118,279.69$ 8,982.31$ 7.06% 118,718.85 (8,543.15)$ FireE 100-42200-300 Professional Srvs (GENERAL)366,102.74 383,100.00 333,791.36 49,308.64 12.87% 383,100.00 - E 100-42200-550 Motor Vehicles - - - - 0% - - E 100-42200-580 Other Equipment - 10,000.00 - 10,000.00 100.00% 10,000.00 - Transfer to fund for future use366,102.74$ 393,100.00$ 333,791.36$ 59,308.64$ 15.09% 393,100.00 -$ Building InspectionE 100-42400-100 Wages and Salaries (GENERAL) - - 99,179.16 (99,179.16) 0% 108,000.00 108,000.00 Recode Construction Services Coordinator & 70% Admin Assist.E 100-42400-110 Overtime - - 35.67 (35.67) 0% 40.00 40.00 E 100-42400-121 PERA - - 7,505.53 (7,505.53) 0% 8,190.00 8,190.00 E 100-42400-122 FICA - - 6,740.72 (6,740.72) 0% 7,400.00 7,400.00 E 100-42400-126 Medicare - - 1,576.46 (1,576.46) 0% 1,750.00 1,750.00 E 100-42400-131 Employer Paid Health - - 8,378.94 (8,378.94) 0% 9,150.00 9,150.00 E 100-42400-208 Training and Instruction - - - - 0% - - E 100-42400-300 Professional Srvs (GENERAL)392,952.79 402,000.00 359,202.08 42,797.92 10.65% 550,000.00 148,000.00 E 100-42400-303 Engineering Fees 664.50 - 7,537.50 (7,537.50) 0% 5,000.00 5,000.00 E 100-42400-437 Surcharges 44,519.76 24,500.00 16,404.82 8,095.18 33.04% 35,000.00 10,500.00 438,137.05$ 426,500.00$ 506,560.88$ (80,060.88)$ -18.77% 724,530.00$ 298,030.00$ Hwys, Streets, & RoadsE 100-43100-100 Wages and Salaries (GENERAL)447,426.63 620,191.00 507,801.48 112,389.52 18.12% 554,000.00 (66,191.00) moved Construction Services Coordinator to Bldg Inspection Dept. E 100-43100-110 Overtime 38,884.80 39,000.00 37,569.77 1,430.23 3.67% 39,000.00 - E 100-43100-121 PERA 36,498.92 49,439.00 39,887.14 9,551.86 19.32% 49,439.00 - E 100-43100-122 FICA 29,044.80 40,870.00 32,547.35 8,322.65 20.36% 40,870.00 - E 100-43100-126 Medicare 6,792.73 9,558.00 7,611.85 1,946.15 20.36% 9,558.00 - E 100-43100-130 Employer Paid FSA - - - - 0% - - E 100-43100-131 Employer Paid Health 109,959.24 147,536.00 113,967.16 33,568.84 22.75% 147,536.00 - E 100-43100-132 Medical Cafeteria Plan - - - - 0% - - E 100-43100-133 Employer Paid H S A - - - - 0% - - E 100-43100-134 Employer Paid HRA - - - - 0% - - E 100-43100-140 Unemployment Comp (GENERAL) 4,948.71 - - - 0% - - E 100-43100-200 Office Supplies (GENERAL) - 1,000.00 104.10 895.90 89.59% 1,000.00 - E 100-43100-208 Training and Instruction 2,219.46 7,250.00 5,327.25 1,922.75 26.52% 7,250.00 - E 100-43100-210 Operating Supplies (GENERAL) 40,846.65 30,000.00 24,228.71 5,771.29 19.24% 30,000.00 - E 100-43100-212 Motor Fuels 23,577.56 35,000.00 32,236.41 2,763.59 7.90% 35,000.00 - E 100-43100-219 Covid-19 Coronavirus - - - - 0% - - E 100-43100-220 Repair/Maint Supply (GENERAL) 60,997.44 42,000.00 43,190.06 (1,190.06) -2.83% 50,000.00 8,000.00 E 100-43100-222 Seal Coating 101,296.90 69,000.00 76,565.00 (7,565.00) -10.96% 77,000.00 8,000.00 E 100-43100-223 Building Repair Supplies 9,452.17 15,000.00 19,783.73 (4,783.73) -31.89% 20,000.00 5,000.00 E 100-43100-225 Landscape/Ditch Materials 12,362.13 17,500.00 11,980.99 5,519.01 31.54% 17,500.00 - E 100-43100-226 Sign Repair Materials 6,382.19 7,000.00 - 7,000.00 100.00% 7,000.00 - E 100-43100-227 Crack Filling - 10,000.00 239.99 9,760.01 97.60% 10,000.00 - E 100-43100-228 Dust Control 111,075.45 110,000.00 109,565.43 434.57 0.40% 110,000.00 - 2020 2021 2021 2021 2021 2021 VarianceAccount Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN2021 PERFORMANCE REPORT - General FundNOVEMBER 30, 2021UNAUDITEDE 100-43100-229 Culverts - 15,000.00 8,473.00 6,527.00 43.51% 22,500.00 7,500.00 E 100-43100-230 MSA Expense - - - - 0% - - E 100-43100-231 Tiling - - - - 0% - - E 100-43100-232 Gravel 156,484.09 152,500.00 124,694.17 27,805.83 18.23% 152,500.00 - E 100-43100-233 Asphalt Maint/Patching 3,400.03 175,000.00 141,904.75 33,095.25 18.91% 175,000.00 - E 100-43100-300 Professional Srvs (GENERAL) 504.22 2,100.00 339.72 1,760.28 83.82% 2,100.00 - E 100-43100-321 Telephone 11,192.36 11,500.00 9,800.05 1,699.95 14.78% 11,500.00 - E 100-43100-360 Insurance (GENERAL) - - - - 0% - - E 100-43100-364 Workers Comp Insurance 15,674.78 8,700.00 13,820.43 (5,120.43) -58.86% 8,700.00 - E 100-43100-380 Utility & Services (GENERAL) 22,496.57 20,000.00 12,662.65 7,337.35 36.69% 20,000.00 - E 100-43100-381 Street/Signal Lights 4,221.11 10,000.00 8,440.76 1,559.24 15.59% 10,000.00 - E 100-43100-417 Uniforms 7,923.45 11,250.00 8,672.67 2,577.33 22.91% 11,250.00 - E 100-43100-431 Misc Expense - - - - 0% - - E 100-43100-433 Dues and Memberships 372.50 - 250.00 (250.00) 0% 250.00 250.00 E 100-43100-810 Refunds/Reimbursements - - 5,720.00 (5,720.00) 0% 5,720.00 5,720.00 E 100-43100-811 Storm Damage Insurance Refunds - - 50,746.31 (50,746.31) 0% 50,746.00 50,746.00 Roof damage - will be offset with the insurance claim revenue1,264,034.89$ 1,656,394.00$ 1,448,130.93$ 208,263.07$ 12.57% 1,675,419.00 19,025.00$ Ice & Snow RemovalE 100-43125-210 Operating Supplies (GENERAL)47,068.89 50,500.00 33,172.05 17,327.95 34.31% 50,500.00 - 47,068.89$ 50,500.00$ 33,172.05$ 17,327.95$ 34.31% 50,500.00 -$ EngineeringE 100-43170-260 Comprehensive Plan- - - - 0% - E 100-43170-299 Watershed LGU 17,604.60 10,000.00 19,487.13 (9,487.13) -94.87% 16,000.00 6,000.00 E 100-43170-300 Professional Srvs (GENERAL) 52,516.28 35,000.00 177,069.77 (142,069.77) -405.91% 50,000.00 15,000.00 Most costs need to be allocated to project fundsE 100-43170-303 Engineering Fees - - 1,396.50 (1,396.50) 0% - - 70,120.88$ 45,000.00$ 197,953.40$ (152,953.40)$ -339.90% 66,000.00 21,000.00$ RecyclingE 100-43232-210 Operating Supplies (GENERAL)- 3,500.00 2,980.02 519.98 14.86% 3,500.00 - E 100-43232-300 Professional Srvs (GENERAL) 11,778.01 9,000.00 6,778.25 2,221.75 24.69% 9,000.00 - 11,778.01$ 12,500.00$ 9,758.27$ 2,741.73$ 21.93% 12,500.00 -$ ParksE 100-45200-100 Wages and Salaries (GENERAL)61,567.33 103,052.00 92,087.19 10,964.81 10.64% 103,052.00 - E 100-45200-110 Overtime 1,432.64 - 1,065.59 (1,065.59) 0% - - E 100-45200-119 CARES Act Payroll Costs 22,005.89 - - - 0% - - E 100-45200-121 PERA 4,117.63 4,494.00 4,160.81 333.19 7.41% 4,494.00 - E 100-45200-122 FICA 5,488.71 6,389.00 6,043.66 345.34 5.41% 6,389.00 - E 100-45200-126 Medicare 1,283.66 1,494.00 1,413.44 80.56 5.39% 1,494.00 - E 100-45200-131 Employer Paid Health 4,487.17 17,332.00 13,263.19 4,068.81 23.48% 16,000.00 (1,332.00) E 100-45200-132 Medical Cafeteria Plan 4,129.44 - 402.06 (402.06) 0% - - To be recoded outE 100-45200-133 Employer Paid H S A 2,922.99 - 276.90 (276.90) 0% - - To be recoded outE 100-45200-140 Unemployment Comp (GENERAL) 17.08 - - - 0% - - E 100-45200-208 Training and Instruction - 350.00 55.00 295.00 84.29% - (350.00) E 100-45200-210 Operating Supplies (GENERAL) 21,876.46 25,000.00 17,185.41 7,814.59 31.26% 25,000.00 - E 100-45200-219 Covid-19 Coronavirus 90.91 - 187.13 (187.13) 0% - - E 100-45200-221 Maintenance Projects 37,015.23 20,000.00 31,282.07 (11,282.07) -56.41% 32,000.00 12,000.00 E 100-45200-222 Seal Coating - - - - 0% - - E 100-45200-261 Recreation Programming 4,529.00 25,500.00 14,588.18 10,911.82 42.79% 20,000.00 (5,500.00) E 100-45200-300 Professional Srvs (GENERAL) 1,348.44 2,500.00 768.00 1,732.00 69.28% 2,500.00 - E 100-45200-321 Telephone 841.69 750.00 612.98 137.02 18.27% 750.00 - E 100-45200-364 Workers Comp Insurance 13,503.96 10,200.00 15,281.10 (5,081.10) -49.81% 15,300.00 5,100.00 E 100-45200-380 Utility & Services (GENERAL) 4,520.39 5,500.00 5,190.60 309.40 5.63% 5,500.00 - E 100-45200-417 Uniforms - - - - 0% - - E 100-45200-433 Dues and Memberships - 400.00 800.00 (400.00) -100.00% 800.00 400.00 E 100-45200-520 Buildings and Structures - - - - 0% - - E 100-45200-530 Improvements Other Than Bldgs 39,312.08 40,000.00 38,810.39 1,189.61 2.97% 40,000.00 - E 100-45200-810 Refunds/Reimbursements - - 2,210.00 (2,210.00) 0% - - 2020 2021 2021 2021 2021 2021 VarianceAccount Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN2021 PERFORMANCE REPORT - General FundNOVEMBER 30, 2021UNAUDITED230,490.70$ 262,961.00$ 245,683.70$ 17,277.30$ 6.57% 273,279.00 10,318.00$ Transfers to/from Other FundsE 100-49360-710 Residual Equity Transfers- - - - 0% - - E 100-49360-720 Operating Transfers 525,787.00 - - - 0% - - 525,787.00$ -$ -$ -$ 0% - -$ TOTAL GENERAL FUND EXPENSE 6,237,797.80 6,234,500.00 5,725,881.47 508,618.53 8.16% 6,602,076.25 367,576.25 TOTAL REVENUE - TOTAL EXPENSE 340,942.89 - (1,030,975.47) 1,030,975.47 0% 175,291.75 175,291.75 City of Corcoran 2021 City Council Schedule Agenda Item 12. January 13, 2022 • Annual Appointments • Commission Liaison Appointments • 2022 Legislative Priorities • Policy for Tabling Planning Items • Approve Position Profile – City Administrator January 27, 2022 • Presentation – Senator Osmek • Active Corcoran Planning Applications • MS4 Ordinance Update • Urban Conservation Subdivsion • Tavera 3rd Addition • Code Enforcement Process Discussion (any changes for 2022) • Years of Service Recongition - Steve Warren February 10, 2022 • 2022-2023 Capital Improvement Plan • Refunding 2014B Bonds (callable 2/1/2022) February 24, 2022 • Parks and Trails Commission Annual Report • Planning Commission Annual Report • Active Corcoran Planning Applications