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2020-12-10 Council Agenda Packet
Corcoran City Council Agenda December 10, 2020 - 7:00pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum – Public Comment Opportunity 6.Presentations/Recognitions a.Resolution Honoring Tom Anderson – City Council* b.Resolution Honoring Dorothy Theis – Charter Commission* 7.Consent Agenda a.Draft Minutes of November 23, 2020 Council Meeting* b.Financial Claims* c.Southeast Corcoran 2020 Trunk Watermain Improvements - Change Order 1 & Pay Request 1* 8.Planning Business 9.Unfinished Business – Public Comment Opportunity a.Job Offer – Maintenance Worker* b.City Hall Remodel Update 10.New Business – Public Comment Opportunity a.Budget and Levy Hearing – 2021 Budget and Property Tax Levy* b.2021 Full-time, Part-time, and Seasonal Wage Schedule* c.2021 General Fund Budget and Property Tax Levy* d.Parks and Trails Commission Appointment – Tom Anderson* 11.Staff Reports a.Pandemic Response Update* b.Financial Performance Report* 12.2020/2021 City Council Schedule* 13.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.ci.corcoran.mn.us. Meeting Held Via Telephone/Other Electronic Means Call-in Instructions www.corcoranmn.gov Due to the COVID-19 health pandemic, the City Council’s regular meeting place is not available and is not open to the public. Pursuant to Minnesota Statute 13D.021 the one or more members of the City Council may participate by telephone or other electronic means. Meeting Held Via Telephone/Other Electronic Means Call-in Instructions Call: +1 312 626 6799 US Enter Meeting ID: 851 1400 7397 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/85114007397 OR visit http://www.zoom.us and enter Meeting ID: 851 1400 7397 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. For more information on options to provide public comment visit: www.corcoranmn.gov STAFF REPORT Agenda Item 4. Council Meeting: December 10, 2020 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the December 10th Council meeting are as follows: • Planning Commission: Jim Shoulak • Parks and Trails Commission: Phil Christenson Financial/Budget: N/A Options: N/A Recommendation N/A Council Action: N/A Attachments: N/A City of Corcoran December 10, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-93 Page 1 of 1 Agenda Item 6a. Motion By: Seconded By: A RESOLUTION HONORING OUTGOING COUNCILMEMBER TOM ANDERSON WHEREAS, the City Council declared a vacancy following the resignation of a Councilmember at its January 9, 2020 meeting; and WHEREAS, the City Council interviewed interested candidates for the vacancy; and WHEREAS, the City Council of Corcoran selected Tom Anderson as the most qualified candidate following his years of service to the City on the Parks and Trails Commission; and WHEREAS, the appointment began on January 23, 2020 and continued until a qualified successor was elected at the 2020 General Election, who took over the position upon receiving the official election certificate; and WHEREAS, Councilmember Anderson, during his appointment placed considerable time, effort, and thought into his role of City Councilmember for his temporary term in office; and WHEREAS, during his tenure as Councilmember, Corcoran improved its staffing structure, extended water and sewer infrastructure including drilling a test well, reviewed numerous development proposals, updated the City’s core strategies, approved a new five year finance plan, provided guidance for a proposed regional trail, approved the City Hall remodel project, drafted the 2021 budget, refinanced bonds saving over $400,000, authorized the implementation of body cameras, and oversaw City operations during a pandemic including the use of CARES Act funds to support the City; and WHEREAS, the City of Corcoran wishes to recognize the time, energy, dedication, and leadership provided by Tom Anderson to the City of Corcoran. NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, that the City Council hereby honors Tom Anderson for his distinguished service to the City of Corcoran and residents of the City. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Lother, Brian Lother, Brian Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 10th day of December, 2020. ________________________________ Ron Thomas - Mayor ATTEST: City Seal ____________________________________ Jessica Beise – Administrative Services Director City of Corcoran December 10, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-94 Page 1 of 1 Agenda Item 6b. Motion By: Seconded By: A RESOLUTION HONORING OUTGOING CHARTER COMMISSIONER DOROTHY THEIS WHEREAS, the City of Corcoran has accepted a resignation notice from Dorothy Theis, from the Charter Commission which is her final remaining commission; and WHEREAS, the City Council reluctantly accepted this resignation at its November 12, 2020 meeting; and WHEREAS, Dorothy Theis has shown an incredible dedication to the Corcoran community by participating in many levels of government including serving on the Charter Commission for more than 10 years, serving on the Planning Commission for more than eight years, and four years serving on the Corcoran City Council; and WHEREAS, the City Council previously acknowledged Dorothy Theis in Resolution 2019-43 following her resignation from the Planning Commission; and WHEREAS, outside of Dorothy’s Council and Commission roles she has been a dedicated resident, providing thoughtful and insightful and recommendations on City business on many occasions; and WHEREAS, the City of Corcoran recognizes the time, energy, dedication, and leadership provided by Dorothy Theis, during her decades of involvement in the City; and WHEREAS, Dorothy Theis is a model citizen who has had a significant impact on the City of Corcoran. NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, that the City Council hereby honors Dorothy Theis for her distinguished service to the City of Corcoran and residents of the City. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Lother, Brian Lother, Brian Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 10th day of December, 2020. ________________________________ Ron Thomas - Mayor ATTEST: City Seal ____________________________________ Jessica Beise – Administrative Services Director CITY OF CORCORAN City Council Meeting Minutes November 23, 2020 - 7:00 pm The Corcoran City Council met on November 23, 2020, in Corcoran, Minnesota. Pursuant to Minnesota Statute Section 13D.021 and due to the COVID-19 pandemic, the City Council meeting was held remotely through electronic means using the audio and video conferencing platform Zoom. Mayor Thomas was present at City Hall and present via telephonic or other electronic means were Councilor Bottema, Councilor Lother, Council Nichols, and Councilor Schultz. Also present were City Administrator Martens and Administrative Services Director Beise. Public Works Director Mattson and Director of Public Safety Gottschalk were present via telephonic or other electronic means. 1.Pledge of Allegiance Mayor Thomas invited all in attendance to rise and join in the Pledge of Allegiance. 2.Call to Order / Roll Call Mayor Thomas called the meeting to order at 7:00 pm. 3.Agenda Approval City Administrator Martens noted Public Comment Opportunities throughout the agenda. MOTION: made by Lother, seconded by Bottema to approve the agenda as presented. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) 4.Oath of Office – Jeremy Nichols City Administrator Martens outlined the the Oath of Office process. Jeremy Nichols read the Oath of Office for City Council and City Administrator Martens acknowledged Mr. Nichols was duly sworn in. 5.Commission Representatives Mayor Thomas noted Planning Commission Chair Jacobs and Parks and Trails Commissioner Hoffmann were present. 6.Open Forum (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically during the Open Forum discussion for items not included on the agenda. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the Public Comment Opportunity. 7.Presentations/Recognitions No presentations or recognitions were heard. 8.Consent Agenda a.Draft Minutes of November 12, 2020 Council/Charter Commission Work Session b.Draft Minutes of November 12, 2020 Council Special Meting c.Financial Claims d.City Administrator Performance Evaluation Distribution e.Authorization of Collection of a Deferred Special Assessment f.Downtown Stormwater Improvement Quote g.CIP Purchase – City Camera System Base Receiver Council requested item 8b. and 8e. be pulled for clarification and minor comment. MOTION: made by Bottema, seconded by Lother to approve the consent agenda items 8a.,8c., 8d., 8f., and 8g., as presented. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) Agenda Item 7a. 2 Regarding item 8b. Draft Minutes of November 12, 2020, Council clarified the Motion made on Item 9b. should include within the Motion a bullet point c. Due immediately upon sale of property. Council noted addition of content will avoid any future confusion regarding when deferment payment is due. Staff noted content will be added to Motion. MOTION: made by Nichols, seconded by Schultz to approve item 8b. Draft Minutes of November 12, 2020 Council Meeting with addition of bullet point, c. Due immediately upon sale of property, to Motion in Item 9b., as discussed. Voting Aye by Roll Call Vote: Thomas, Lother, Nichols, and Schultz Abstain: Bottema (Motion carried 4:0:1) Regarding item 7e. Authorization of Collection of a Deferred Special Assessment Council asked for clarification of property tax deferment by resident to 2021 property taxes. City Administrator Martens outlined the discussion with the property owner and property owner decided the deferred assessment option to property taxes was acceptable. City Administrator Martens noted Resolution 2020-86 was created to record the deferred special assessment. MOTION: made by Schultz, seconded by Lother to approve item 8e. as presented Voting Aye by Roll Call Vote: Thomas, Lother, Nichols, and Schultz Abstain: Bottema (Motion carried 4:0:1) 9. Planning Business (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically during the Public Comment Opportunity. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. Karen Lymangood, 8105 County Road 116, addressed Council summarizing stormwater drainage system issues surrounding Rush Creek Reserve. Ms. Lymangood noted she is working with M/I Homes regarding the issue and her property. Ms. Lymangood’s concern is once the Final PUD Development Plan and Final Plat for Rush Creek Reserve is approved, how will the stormwater drainage system issues be addressed and enforced by City with M/I Homes. Council noted staff will address the stormwater drainage system within the presentation of the plat during Council discussion of Item 9a. David Foy, 8115 County Road 116, addressed Council outlining flooding concerns within the proposed development area, which have been voiced in previous planning commission and council meetings, and is concerned about the M/I Homes development adding additional issues to the area. Mr. Foy reviewed attempts to clean up the ditch, and if a ditch is created within the area, the ditches will fill in if they are not maintained. Mr. Foy proposed the ditching within the development going from north of the property to the creek without bends but following the common border and should be able to be mowed and maintained by the City Engineer, and the proposed ditch should not be platted in case a future owner may want to move the ditch. Greg Hoglund, 19220 Hackamore Road, addressed stormwater drainage system and water issues in other areas of Corcoran. Mr. Hoglund asked Council to thoroughly review stormwater drainage and water issues. Mr. Hoglund opined on existing Council and future actions. Karen Lymangood, 8105 County Road 116, asked for Council to enforce restrictions for storm water damage and holding ponds within the proposed development of Rush Creek Reserve. a. Final PUD Development Plan and Final Plat for Rush Creek Reserve City Planner Lindahl reviewed past Council actions, preliminary approvals granted, and noted the west 7.5 acres of the 103-acre site are being retained by owner and the east portion will be acquired by St. Thomas Church. City Planner Lindahl reviewed the plat increases the total lots available on the 103- acre site from 246 to 255, and includes flexibility on townhome minimum garage size and architectural standards. City Planner Lindahl indicated the Planning Commission recommended garage doors to be limited 65 percent max coverage, which eliminates the 3-car garage options and is reflected within Resolution 2020-87. City Planner Lindahl reviewed garage frontage flexibility and code limits regarding single family and twin homes, noting twin homes were not part of the original PUD. City Planner Lindahl noted the request for flexibility from material standards and staff recommends improvements 3 to the side and rear elevations of the townhomes to include shake architecture continuation on the rear and side elevations. Regarding connections to County Road 10, City Planner Lindahl reviewed trail crossing and turn lane requirements with the City designing, bidding and managing improvements, at the developer’s cost. City Planner Lindahl noted all wetland impacts and banking must be approved by LGU; indicated no floodplain impacts are proposed; and noted stormwater plans must be revised to comply with Engineer’s memo and comply with local, watershed and state requirements. City Planner Lindahl referenced condition 40 with developer’s requirement to work specifically with residents north of property to address existing drainage problems being experienced. City Planner Lindahl reviewed park dedication and a County Road 10 trail crossing design completed by City in conjunction with Hennepin County. Council inquired about internet activity and what is available in the area and if services could connect to other developments. City Administrator Martens noted new infrastructure is implemented and installed as development moves forward and does not extend beyond project development. Public Works Director Mattson reviewed demand is great and developer will bring primary amenities and utilities to the site such as power, gas, and communications, and City will require install joint trench underground, is a private transaction coordinated between the developer and provider, but City dictates how it is implemented, where it goes so there is management of the right of way in the future. Council asked if Council could work directly with an internet provider to enhance the internet capability within a location. City Administrator Martens indicated Council could work in tandem with City Administrator and work with provider. Council and staff discussed the limitation of the garage frontages specifically relating to one model within the villa category. City Planner Lindahl clarified the 3-car garage limitation affects the Magnolia villa model, but the limitation affects all of the single-family homes and deferred to M/I Homes for clarification. John Rask, M/I Homes, noted conversations have been ongoing with property owners and watershed regarding drainage into the creek and M/I Homes is open to a feasible solution. Mr. Rask stated M/I Homes continues to work with the watershed, property owners, and City. Mr. Rask responded to comments made in public comment opportunity regarding developers and significant water issues, and noted M/I Homes has been responsible in managing water drainage issues with other homeowners in Corcoran and has left property in better state upon project completion. Mr. Rask noted dialing back the rate at which stormwater leaves property is possible because of stormwater improvements and wetland restorations to maintain more water on the development site. Mr. Rask noted the mix of different homes available within the Rush Creek Reserve development, and include one-level living, two-story single-family homes, and maintenance free living. Council inquired about different layout options in townhome units and garage sizes. Mr. Rask noted all townhome garages are standard two- car garages at a minimum. Council inquired about Mr. Rask’s relationship with Housing First Minnesota and the Minnesota’s Builder’s Association. Mr. Rask noted he was president in 2019 and will no longer be affiliated with either entity in 2021. Council and staff discussed the elimination of the 3-car garages on the single-family homes. Council asked how many homes were negatively impacted by the limitation. Mr. Rask indicated 46 lots would be restricted from the 3-car garage limitation, and it diminishes the two-story homes option for a buyer. Mr. Rask and Council discussed the garage- forward projecting units, mix of materials, and percentage of garage face per City Ordinance and visually how overall percentage of face shall not compromise more than 50 percent of street level frontage, and PUD allowances and flexibility. Council questioned townhome elevation features should require two or more features and will discuss further at Resolution discussion. Public Works Director Mattson reviewed prior feasibility study and offsite stormwwater management and noted existing problem on the north side and has been maintained and is in current approval. Many agencies involved that may or may not be permeable, and applicant has investigated and is working through alternatives with landowners and the City. As City’s review process other alternatives will be reviewed, and additional a condition states that an assessment will be completed on the south fork o f Rush Creek. City can commit to condition of approval that evaluate and a letter of credit has been required from applicant in the amount of $150,000 and escrowed balances to ensure evaluation is thorough. City noted watershed will review rate of discharge and is located on the property line, and watershed does not look beyond, however City will be looking beyond property line for water issues. Council 4 discussed the watershed process. Council inquired about the maintenance of the drainage and wetland areas. Public Works Director Mattson indicated typically the development HOA is responsible for drainage across property and is not formally tied to a development agreement. Council inquired about an HOA agreement to clean up and maintain drainage ditches and holding ponds and penalties for not adhering to the agreement. City Planner Lindahl noted if it happens in development process, City has mechanisms in place to address and coordinate, if it is 20 years into the future it would become a private property dispute. City Planner Lindahl noted the City acquires a drainage and utility easement over the improvement of property, and as part of that there is stormwater maintenance agreement that states developer will maintain those stormwater ponds and within agreemen ts it does provide rights for the city if the developer fails to maintain stormwater improvements, to place developer on notice, the City can correct issue, and then bill developer. Council and staff discussed easements along property lines, watershed processes, City of Corcoran processes, and approval processes. Public Works Director Mattson noted conditions were set in 2014 for the development and specifically address the properties to the north per the feasibility study completed in 2014. Council inquired about garage minimum size standards and maintaining a minimum 440 square feet for the garage on the townhomes. City Planner Lindahl noted the garage size depends on the townhome model and without flexibility with garage sizes, the current townhome model will not work with the lot sizes and developer will need to redesign. Council and staff discussed outside, overnight parking of vehicles or storage on driveways, HOA responsibilities, and contemplated the size of townhome garages. MOTION: made by Bottema, seconded by Nichols to approve Resolution 2020-87 approving Final PUD Development Plan with 10c. PUD flexibility is provided to allow the face of the garage to exceed 55 percent of the ground floor, street facing linear building frontage and allow up to 77 percent for detached single-family homes as long as the garage coverage does not exceed 40 percent of the streets total building frontage, and 10f. the City would consider the addition of two or more of the following to address the spirit of the ordinance. Council noted for clarification, M/I Homes requirement to comply with all local, watershed and state stormwater drainage regulations which protects the adjacent landowners . MOTION RESCINDED: made by Bottema, seconded by Nichols, rescinding Motion approving Resolution 2020-87. MOTION: made by Bottema, seconded by Nichols, to postpone Council action on Resolution 2020-87 until watershed approval is completed. City Planner Lindahl noted the current planning application expires on December 11; reviewed the legal requirements regarding planning applications and noted a 60 day review timeline on final plat, the PUD final plan has a 120-day review, but City Code ties them together and states both have to be approved together. City Planner Lindahl noted if the deadline is missed without modifications to the plan it would be approved by default with no conditions. Voting Aye by Roll Call Vote: Nay: Thomas, Bottema, Lother, Nichols, and Schultz (Motion failed 0:5) MOTION: made by Schultz, seconded by Lother to approve Resolution 2020-87 Final PUD Development Plan as presented with modifications to item 10c. PUD flexibility is provided to allow the face of the garage to exceed 55 percent of the ground floor street facing linear building frontage and allow up to 77 percent for detached single-family homes as long as the garage coverage does not exceed 40 percent of the streets total building frontage, and item 10f. the City would consider the addition of two or more of the following to address the spirit of the ordinance. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) MOTION: made by Schultz, seconded by Lother to approve Resolution 2020-88 Approving Final Plat and Development Contract for “Rush Creek Reserve” by M/I Homes of Minneapolis/St. Paul LLC (PID 23-119-2342-0004) (City File 20-030). Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) 5 b. Ravinia 15th Addition City Planner Lindahl reviewed applicant request of final PUD plan for 44 single-family homes, is consistent with the original Ravinia approvals except for the removal of a cul -de-sac resulting in addition of one lot, and the removal of the landscape median. City Planner Lindahl noted Corcoran Public Works supports the removal of the landscape median to alleviate plowing problems. City Planner Lindahl reviewed Ravinia phases approved to date, noted an additional 11.61 acres was added in phases 8 and 11, and total units in Ravinia increased from 426 to 485. MOTION: made by Bottema, seconded by Schultz to approve Resolution 2020-89 Approving Final PUD Plan for the Ravinia 15th Addition. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) 485. MOTION: made by Nichols, seconded by Schultz to approve Resolution 2020-90 Approving Final Plat for the Ravinia 15th Addition. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) c. Preliminary Plat for Tessmer and Weber Properties City Planner Lindahl outlined the applicant request for approval of a preliminary plat to create three lots and one outlot from two existing lots. City Planner Lindahl referenced a large wetland existing on the southern portion of the property. City Planner Lindahl noted the parcel accesses off Tessmer Road with no access off County Road 19 however the County asked for additional right of way on County Road 19. City Planner Lindahl noted there are a total of eight development rights with four remaining rights, and owner must clarify where the City assigns the building rights. Council and staff discussed total building rights and division for each property owner with the Tessmer and Weber properties . City Planner Lindahl explained how platting two properties together, forming one large property redistributes the building rights on the newly platted parcel. MOTION: made by Schultz, seconded by Bottema to approve Resolution 2020-91 Approving Preliminary Plat for Tessmer and Weber Properties. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) d. Minor Subdivision for St. Therese at 8200 County Road 116 City Planner Lindahl noted the property is owned by the City. City Planner Lindahl reviewed the applicant request of approval of minor subdivision to create three parcels; Parcel A will be purchased by St. Therese; Parcels B and C will be retained by the City. City Planner Lindahl reviewed applicant next steps will likely include submittal of a PUD and Preliminary Plat, and submittal of a final PUD and Final Plat. Council and staff discussed timing of project. MOTION: made by Bottema, seconded by Schultz to adopt Resolution 2020-92 Approving the Minor Subdivision with conditions in the draft resolution for 8200 County Road 116 for St. Therese. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) 10. Unfinished Business (Public Comment Opportunity) Mayor Thomas invited residents to communicate telephonically during the Public Comment Opportunity. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the Public Comment Opportunity. a. City Hall Remodel City Administrator Martens reviewed updates to the City Hall Remodel and requests to approve various items. City Administrator Martens noted there are no changes in budget projected at this time. MOTION: made by Bottema, seconded by Schultz to approve expenditures as presented. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) 11. New Business 6 No new business was heard. 12. Staff Reports a. Active Corcoran Planning Applications Active planning applications received. b. Pandemic Response Update City Administrator Martens presented a brief overview of COVID impacts and numbers to date. City Administrator Martens noted the altered working schedules of staff as City Hall remains open, continuing social distance while working at the office, remote working, and staff impacted by quarantines either through family members or public schools. MOTION: made by Nichols, seconded by Lother to authorize City Administrator Martens to make adjustments to City Hall hours up to and including full closure if required and report back to Council in a timely manner of events or actions. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols, and Schultz (Motion carried 5:0) 13. 2020 City Council Schedule City Administrator Martens reviewed Council items scheduled and remaining for 2020. 14. Adjournment MOTION: made by Lother, seconded by Bottema to adjourn. Voting Aye by Roll Call Vote: Thomas, Bottema, Lother, Nichols and Schultz (Motion carried 5:0) Meeting adjourned at 9:35 pm. ________________________________ Michelle Friedrich – Deputy Clerk Agenda Item 7b. Council Meeting Date: 12/10/2020 FINANCIAL CLAIMS Prepared By: jrotz CHECK RANGE FUND #500 ESCROW CLAIMSAgendaItem: 7b. Paid toAmountProject name 500-20474$213.75CARSON, CLELLAND & SCHREDER - COMLINK 500-20488$71.25CARSON, CLELLAND & SCHREDER - Rush Creek Reserve Total 285.00 Total Fund #500 = 285.00 See attached Payments Detail) ALL OTHER FINANCIAL CLAIMSAgendaItem:7b.$ 961,517.16$ 961,802.16Total Checks See attached Check Detail Register) Total of Auto Deductions 26,672.18 TOTAL EXPENDITURES FOR APPROVAL$ 988,474.34 Auto Deductions / Electronic Fund Transfer / Other Disbursements DatePaid toAmount 11/23/2020Walmart - Maple Grove, MN$ 5.31PD Supplies 11/23/2020Humanity.com$ 49.00PD Shift Scheduling Software fee 12/2/2020Napa - Corcoran, MN$ 6.86PD Supplies 11/23/2020MN DEPT OF REVEN, MN Rev pay$ 87.21Monthly fuel tax 11/24/2020SUN LIFE $ 2,084.41SunLife Life Insurance, STD, and LTD 11/24/2020SUN LIFE $ 2,085.69SunLife Life Insurance, STD, and LTD 11/24/2020MN PERA, PERA$ 14,516.73Pension plan 11/25/2020State of MN - Roth$ 2,124.38Deferred compensation payment to State of MN 11/25/2020State of MN - MSRS$ 2,228.48State of MN healthcare savings plan 11/25/2020Optum - H SA$ 3,484.11Health savings account Total 26,672.18 H:\\City Hall Information\\CITY GOVERNMENT\\Council, Commissions & Committees\\Council Information\\Council Claims\\2020 Claims Workbook.xls 10100FarmersStateBankUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-43100-210OperatingSupplies (GENERAL)E100-43125-210OperatingSupplies (GENERAL)E601-49400-530ImprovementsOtherThanBldgsE100-42100-210OperatingSupplies (GENERAL)E100-43100-212MotorFuelsE100-42100-212MotorFuelsE100-43100-212MotorFuelsE100-42100-200OfficeSupplies (GENERAL)E100-42100-321TelephoneE100-42100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E400-41941-210OperatingSuppliesGENERAL)E100-41941-300ProfessionalSrvs (GENERAL)E100-41941-300ProfessionalSrvs (GENERAL)E100-41941-210OperatingSupplies (GENERAL)E100-43100-210OperatingSuppliesGENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSuppliesGENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSuppliesGENERAL)E100-43100-210OperatingSupplies (GENERAL)E 100-43100-210 Operating Supplies (GENERAL)TotalADAMSPESTCONTROL, INC.Total AMAZONCAPITALSERVICESTotal BEAUDRYOILCOMPANY Total C&LEXCAVATING, INC.TotalACMETOOLSTotalCARGILLINCACMETOOLSCARGILLINCC&LEXCAVATING, INC.BEAUDRYOILCOMPANYAMAZONCAPITALSERVICESADP, LLCADAMSPESTCONTROL, INC.Total ADP, LLC$755,611.00$1,300.30$7,077.00$1,283.45($349.00)($208.98)($269.00)$163.92$130.88$149.70$242.34$247.71$679.99$162.31$500.25$189.99($30.00)$70.66$24.84$57.56$27.98$31.80$3096$21.86$92.70$84.15$39.0776423925309438PAY 117108101707037170703717070361RQG-F7T3-V1RJH-4WMR-V1RJH-4WMR-V1RJH-4WMR-V1PDW-H9PH-19ND-4PHD-P568531627321069581850208180508818019281799628178651813140281 211368118966811576381157148101061SUPPLIESDEICER SALT SUPPLIES2020 TRUNK WATERMAIN PROJECTPROPANEGASOLINEDIESELSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESWORKFORCE NOW PAYROLL SOLUTIONS BUNDLEWORKFORCE NOW PAYROLL SOLUTIONS BUNDLEPEST CONTROLSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIES12/04/2010:56AMCITYOFCORCORAN755,611.00$1,033.36$7,077.00$2,739.47$490.05$319.86$92. 70 Page 1 Check Detail Register© December 2020 Check UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-41600-300ProfessionalSrvs (GENERAL)R100-42100-34203Safe & SoberGrantR100-42100-34203Safe & SoberGrantE100-43100-232GravelE100-41951-300ProfessionalSrvs (GENERAL)E100-41951-300ProfessionalSrvs (GENERAL)E400-41941-520BuildingsandStructuresE100-41951-530ImprovementsOtherThanBldgsE100-43100-321TelephoneE100-42100-321TelephoneE100-41941-321TelephoneE100-41941-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-42100-223BuildingRepairSuppliesE100-43100-417UniformsE100-42100-223BuildingRepairSuppliesE100-43100-417UniformsE100-41941-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-417UniformsE100-45200-321TelephoneE205-42100-304LegalFeesE100-42100-304LegalFeesG500-20488RushCreekReserveE100-41600-300ProfessionalSrvs (GENERAL)G500-20474 ComLink Midwest CUP19-011E 427-43100-530 Improvements Other Than BldgsTotal CARSON, CLELLAND & SCHREDERTotal COMPUTER INTEGRATION TECHTotal CONCEPT FINANCIAL GROUP Total COMCAST- 902943336Total CENTURYLINKTotal CINTAS 470CARSON, CLELLAND & SCHREDERDAYTON POLICEDEPARTMENTCONCEPTFINANCIALGROUPCOMPUTERINTEGRATIONTECHCOMCAST- 902943336CINTAS - 470CENTURYLINK$13,443.05$4,723.81$5,375.84$6,727.50$2,072.00$2,07200$1,483.75$249.38$776.00$112.62$112.62$112.62$121.33$181.73$116.94$121.33$293.12$213.75$95.00$69.00$46.73$24.10$24.10$72.28$91.40$91.40$65.23$32.50$71.25113020Q3/Q4TZD GQ3/Q4TZDG13473301578301170119553119553111653593111653593406901441440690144064069014321406901419140683813834068381368406838134440683813244068381287406180439240618043701130201130201130201130201130201130201130 20CIVIL - LEGALQ4 TOWARDZERO DEATHS GRANTQ3 TOWARDZERO DEATHS GRANTGRAVEL HAULINGIT MANAGED SERVICE - MTHIT MANAGED SERVICE - MTHIT MANAGED SERVICE - MTHIT MANAGED SERVICE - MTHLAND LINELAND LINELAND LINECITY HALLPUBLIC WORKSFLOOR MATS - POLICEUNIFORMSFLOOR MATS - POLICEUNIFORMSCITY HALLTOWELSPUBLIC WORKSPUBLIC WORKSUNIFORMSLAND LINE 763-420-4061VEHICLE FORFEITURECRIMINALRush Creek ReservePEDERSEN UTILITY CONNECTIONCOMLINK66th AVENUE CORRIDOR EASEMENT ACQUISITION12/04/2010:56AMCITYOFCORCORAN6,869.44$6,727.50$4,989.00$1,184.46$337.86$65. 23 Page 2 Check Detail Register© December 2020 Check UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid R100-42100-34203Safe & SoberGrantE100-41400-210OperatingSupplies (GENERAL)E100-41400-208TrainingandInstructionE100-41400-208TrainingandInstructionE100-42100-220Repair/MaintSupply (GENERAL)E602-49450-380Utility & Services (GENERAL)E601-49400-380Utility & ServicesGENERAL)E601-49400-215WaterMetersE601-49400-215WaterMetersE411-43100-520BuildingsandStructuresE100-42100-300ProfessionalSrvs (GENERAL)E100-41910-210OperatingSupplies (GENERAL)G100-20205 ReimbursementsE 100-45200-131 EmployerPaidHealthE100-41300-131 EmployerPaidHealthE100-43100-131 EmployerPaidHealthE100-42102-131 EmployerPaidHealthE100-42100-131 EmployerPaidHealthE100-41400-131 EmployerPaidHealthTotal DEEPHAVEN POLICEDEPARTMENTTotal DAYTONPOLICEDEPARTMENTTotal EXPRESSFIREPROTECTIONTotal FERGUSONWATERWORKSTotal HOLIDAY STATIONSTORESTotal GOPHERSTATE ONECALL Total EMPLOYEE RELATIONSTotal ECMPUBLISHERSINCTotal DELTADENTALDEEPHAVEN POLICEDEPARTMENTKRISENGINEERINGJOEROTZHOLIDAYSTATIONSTORESGOPHERSTATEONECALLFERGUSON WATERWORKSEXPRESS FIREPROTECTIONEMPLOYEE RELATIONSECM PUBLISHERSINCDELTADENTALTotal JOEROTZ$37,760.00$2,016.00$2,016.00$278.28$460.38$475.08$187.40$101.35$132.05$92.10$40.00$92.47$92.48$23.00$35.62$63.00$30.70$30.70$6.79Q3/Q4 TZD G12022012022012022001103120110312046713704671311013089309806148CNS00005836CNS00005836CNS00 005836CNS00005836CNS00005836CNS00005836CNS00005836Q4 TOWARD ZERO DEATHS GRANTMILEAGE2020 Fall Term Tuition Reimbursement2020 Summer Term Tuition ReimbursementPRE PAID CAR WASHSERVICESERVICEMETERSMETERSBACKGROUND CHECKDEC3 CR 30 REZONING PHDENTAL INSURANCE - HAMILTONDENTAL INSURANCEDENTAL INSURANCEDENTAL INSURANCEDENTAL INSURANCEDENTALINSURANCEDENTAL INSURANCE12/04/2010:56 AMCITYOFCORCORAN18,818.89$37,760.00$4,038.79$278.28$184.95$935.46$637.30$35.62$40. 00$23. 00 Page 3 Check Detail Register© December UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-43100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-45200-210OperatingSupplies (GENERAL)E100-42100-208TrainingandInstructionE602-49450-310OtherProfessionalServicesE100-43100-210OperatingSupplies (GENERAL)E400-41941-210OperatingSupplies (GENERAL)E400-41941-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)R100-42100-34203SafeSoberGrantR100-42100-34203Safe & SoberGrantE100-43100-321TelephoneE100-43100-210OperatingSupplies (GENERAL)E100-43100-232GravelE100-41941-300ProfessionalSrvsGENERAL)E100-41300-208 Training andInstructionTotal LEADERSHIP GROWTH GROUPS LLCTotal MARTIN MARIETTA AGGREGATESTotal METROPOLITAN COUNCIL MCESTotal MEDINAPOLICE DEPARTMENTTotal MARIERIDGEWAY LICSW, LLCTotal MIMBACH FLEETSUPPLY INCTotal MENARDS MAPLEGROVETotal MINNESOTA EQUIPMENT Total KRISENGINEERINGTotal MATTSON, KEVINTotal MHSRC/RANGELEADERSHIP GROWTHGROUPSLLCMINNESOTAEQUIPMENTMIMBACH FLEETSUPPLYINCMHSRC/RANGEMETROPOLITAN COUNCILMCESMENARDS MAPLEGROVEMEDINAPOLICEDEPARTMENTMATTSON, KEVINMARTINMARIETTAAGGREGATESMARIERIDGEWAYLICSW, LLC$31,981.95$5,956.28$5,611.76$115.94$617.56$179.90$890.00$234.12$111.49$754.46$466.56$363.24$370.00$23.58$55.97$71.34$50.0034130P36601171535629430-80631202207507275061747047467174478Q3/Q4TZDGQ3/Q4TZDG120220120220119220302bREPAIR SUPPLIESSUPPLIESSUPPLIESTRAINING - HOCHSTETLER & WARRENSACACTIVITYSUPPLIESREMODELREMODELSUPPLIESSUPPLIESQ4TOWARDZERODEATHSGRANTQ3TOWARDZERODEATHSGRANTTELEPHONEREIMBURSEMENTMILEAGECLASS2OFFICER/STAFFSESSIONWORKSHOPS/GROUPSESSIONS12/04/2010:56AMCITYOFCORCORAN31,981.95$5,956.28$1,227.38$5,611.76$115.94$617.56$179.90$890.00$829.80$370.00$73. 58 Page 4 Check Detail Register© December 2020 Check UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid R100-42100-34203Safe & SoberGrantE100-43100-321TelephoneR100-42100-34203Safe & SoberGrantR100-42100-34203Safe & SoberGrantR100-42100-34203Safe & SoberGrantR100-42100-34203Safe & SoberGrantE100-43100-220Repair/MaintSupply (GENERAL)R100-42100-34203Safe & SoberGrantR100-42100-34203Safe & SoberGrantE100-41941-200OfficeSupplies (GENERAL)E100-45200-530ImprovementsOtherThanBldgsE100-45200-530ImprovementsOtherThanBldgsE100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-41410-210OperatingSupplies (GENERAL)E100-41410-210OperatingSupplies (GENERAL)E100-41941-300ProfessionalSrvs (GENERAL)E427-43100-530 Improvements Other ThanBldgsTotal NAGELL APPRAISAL & CONSULTINGTotal NAPA AUTO PARTS CORCORANTotal ROGERS POLICE DEPARTMENTTotal SOUTH LAKE MINNETONKA PDTotal ORONO POLICE DEPARTMENTTotal NWTRAILS ASSOCIATION Total MINNETRISTA, CITYOFTotal OFFICEDEPOTTotal RIGIDHITCHMINNETRISTA, CITYOFSPRINTSOUTH LAKEMINNETONKAPDROGERSPOLICEDEPARTMENTRIGID HITCHORONOPOLICEDEPARTMENTOFFICE DEPOTNWTRAILSASSOCIATIONNAPA AUTOPARTS CORCORANNAGELL APPRAISAL & CONSULTING$11,700.00$2,605.71$6,210.73$1,451.84$7,662.98$3,801.51$2,677.61$1,602.76$1,965.60$9,828.02$1,800.00$223.49$358.05$203.11$147.16$97.84$5.19$2.79$1.18Q3/Q4TZDG391283315-22Q3/Q4TZDGQ3/Q4TZDGQ3/Q4TZDGQ3/Q4TZDG1928444400Q3/Q4TZDGQ3/Q4TZDG1377447710012020-42020-33231403229843220333211063210972862228581Q4 TOWARDZERODEATHSGRANTCELL SERVICEQ4TOWARDZERODEATHSGRANTQ3 TOWARDZERODEATHSGRANTQ4TOWARDZERODEATHSGRANTQ3TOWARDZERODEATHSGRANTSUPPLIESQ4 TOWARDZERODEATHS GRANTQ3TOWARDZERODEATHSGRANTOFFICESUPPLIES2020 - 3RD/4THBENCHMARKS2020 - 3RD/4THBENCHMARKSSUPPLIESSUPPLIESSUPPLIESSUPPLIESSUPPLIESROAD IMPROVEMENT PROJECTSAPPALOOSAGLEASON PARKWAY PROJECT - 13 PARCELS12/04/20 10:56 AMCITYOFCORCORAN13,500.00$11,464.49$11,793.62$2,605.71$7,662.57$4,280.37$330.49$203.11$147.16 WOODS, HORSESHOE TRAIL, CORCORAN TRAIL Page 5 E/W, & PARK TRAIL ROAD Check Detail Register© December 2020 Check AmtInvoiceComment UnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaidUnpaid E100-42100-417UniformsE100-41941-300ProfessionalSrvs (GENERAL)E100-42100-220Repair/MaintSupplyGENERAL)E100-43100-220Repair/MaintSupply (GENERAL)R100-42100-34203Safe & SoberGrantR100-42100-34203Safe & SoberGrantE100-42100-210OperatingSupplies (GENERAL)E100-42100-300ProfessionalSrvs (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-43100-210OperatingSupplies (GENERAL)E100-43100-210OperatingSupplies (GENERAL)G100-21707UnionDuesE100-42100-220Repair/MaintSupply (GENERAL)E100-43100-220Repair/MaintSupply (GENERAL)E100-42100-417 UniformsTotal TRANSUNION RISK & ALTERNATIVETotal STREICHER SPOLICEEQUIPMENTTotal SUBURBAN TIRE WHOLESALE INCTotal WEST HENNEPIN PUBLIC SAFETYTotal TOTALCOMPLIANCE SOLUTIONSTotal WESTSIDE WHOLESALE TIRETotal TRUAXPATIENT SERVICES Total TERMINALSUPPLYCOTotal TEAMSTERLOCAL320Total TOWMASTERSTREICHERSPOLICEEQUIPMENTWOLDARCHITECTSANDENGINEERSWESTSIDE WHOLESALETIREWESTHENNEPINPUBLICSAFETYTRUAXPATIENTSERVICESTRANSUNIONRISK & ALTERNATIVETOWMASTERTOTAL COMPLIANCESOLUTIONSTERMINALSUPPLYCOTEAMSTERLOCAL320SUBURBANTIREWHOLESALEINCTotal SPRINT$4,327.29$1,893.11$335.52$308.41$527.60$525.00$558.89$100.00$350.98$457.92$595.96$74.99$78.00$50.00$24.60$69.99I146683669937873139872727Q3/Q4 TZD GQ3/Q4 TZD G66393609221-11204337484 337296631088412-00DEC201017526410175263I1467323UNIFORMSARCHITECT FEESSquad maintenanceSERVICEQ4 TOWARD ZERO DEATHS GRANTQ3 TOWARD ZERO DEATHS GRANTNARCAN 4MG NASAL SPRAYSERVICEPARTSPARTSRANDOM DRUG TESTINGSUPPLIESUNION DUES/TLDFSERVICESERVICEUNIFORMS12/04/20 10:56AMCITYOFCORCORAN4,854.89$358.05$386.41$525.00$583.49$100.00$350.98$457.92$931.48$144.98$50. 00 Page 6 Check Detail Register© December 2020 Check FundSummaryUnpaidUnpaid 10100FarmersStateBank100GENERALFUND602SEWER601WATER500ESCROWHOLDINGFUND427GLEASON/66THPARKWAYEXTENSION411PUBLICWORKSFACILITY400CITYHALLREMODEL2020-2021205DWIFORFEITUREFUNDE100-43100-380Utility & Services (GENERAL)E100-43100-210 OperatingSupplies (GENERAL)Total WOLD ARCHITECTS AND ENGINEERS Total ZEP SALES & SERVICETotal XCEL ENERGYXCEL ENERGYZEP SALES & SERVICE$120,662.60$756,638.94$37,760.00$32,074.42$11,949.38$2,399.32$285.00$32.50$887.07$147.89709419888UTILITIES - 9100SUPPLIES12/04/20 10:56 AMCITYOFCORCORAN1,893.11$887.07$147.8910100FarmersStateBank$961,802.16 961,802.16 Page 7 Check Detail Register© December 2020 Check AmtInvoiceComment CityofCorcoran ConsultantSummary 12/10/2020 NameInvoice DateAmount Due Carson, Clelland & Schreder11/30/20 6,869.44 Landform Metro West Inspection Rolf Erickson Enterprises Wenck Associates Total$ 6,869.44 H:\\CityHallInformation\\CITYGOVERNMENT\\Council, Commissions & Committees\\CouncilInformation\\Council Claims\\2020ClaimsWorkbook.xls Agenda Item 7c. Engineer’s Memo Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - To: Brad Martens, City Administrator From: Kent Torve, PE, City Engineer Date: December 3, 2020 Subject: Pay Request #1 and Change Order #1 – SE Corcoran 2020 Trunk Watermain Improvements Council Action Requested • Approve Pay Request #1 and Change Order #1 to C & L Excavating in the amount of $755,611.00. Project Summary • Contract Amount - $1,021,320.00 • Change Orders to Date - $18,900.00 • Contract Amount with Approved Change Orders - $1,040,220.00 Financing Financing is provided through utility funds. Irrigation service as part of Change Order #1 will be paid by Developer escrow. Project Update This amount brings the total approved to date to 75% of the total project value before withholding the 5% retainage amount of $39,769.00. The requested amount is related to mobilization, erosion control, direction drilled pipe installation, hydrant installation and valve installation. Next Steps Remaining work includes additional hydrant and valve installation, site restoration and stabilization. Attachments Pay Request #1 Change Order #1 12/3/2020 12/3/2020 STAFF REPORT Agenda Item 9a. Council Meeting: December 10, 2020 Prepared By: Brad Martens Topic: Job Offer – Maintenance Worker Action Required: Approval Summary: The Corcoran Public Works Department has been without one of its Maintenance Worker positions since October 14, 2019 due to a resignation. Staff conducted two recruitments in which no preferred candidate was recommended. In January 2020, the City Council authorized additional part-time and seasonal hours while staff considered changing the process. Due to the COVID-19 pandemic the position was held vacant longer than anticipated due to unknown budget impacts. This most recent recruitment effort was again initiated following positive budget projections and was significantly more successful. Staff is finalizing the background review the preferred candidate for the vacant position. In order to not further delay the hiring process, staff is requesting the City Council authorize the Mayor and City Administrator to finalize a job offer for the position. Staff will provide more details at the meeting. Financial/Budget: This is an existing, vacant position included in the 2020 and 2021 budgets. Due to the length of the vacancy, the 2020 budget will see cost savings. Options: 1. Authorize the Mayor and City Administrator to issue a job offer for the position of Maintenance Worker. 2. Delay the job offer until the December 21, 2020 meeting. Recommendation Authorize the Mayor and City Administrator to issue a job offer for the position of Maintenance Worker. Council Action: Consider a motion to authorize the Mayor and City Administrator to issue a job offer for the position of Maintenance Worker. Attachments: None December 10, 2020 Budget and Levy Hearing CITY OF CORCORAN Item 10a. Budget and Levy Hearing –Process Budget and levy process to date: April ◼This is the annual opportunity to address questions on the valuation of a property. Open Book meeting cancelled due to the Pandemic; appeals received via phone and email. June -July ◼Staff began drafting the budget with department requests and resources needed to meet the goals and objectives of the City Council. June 23 Council meeting ◼City Council reviewed the first draft of the budget and provided staff direction CITY OF CORCORAN Budget and Levy Hearing –Process Budget and levy process to date continued: August ◼Staff refined the draft budget September 10 Council meeting ◼Council reviewed an updated draft of the budget and adopted the preliminary levy CITY OF CORCORAN Budget and Levy Hearing –Process Budget and levy process to date continued: November ◼Hennepin County mailed property specific notices on proposed levies and taxes for 2021. CITY OF CORCORAN Budget and Levy Hearing –Process Budget and levy process continued: Mid November ◼City received proposed tax rate information showing 42.846% rate for 2021 ◼2020 rate is 45.013% ◼Proposing slightly lower levy tonight (-$3,929) December 10th ◼Budget Meeting –Truth-in-Taxation hearing Goals for the hearing ◼Walk through the proposed budget and levy to educate those interested in what is included in the proposed budget and levy ◼Hold a formal public hearing to receive comment CITY OF CORCORAN Budget and Levy Hearing – Definitions Revenue:Money received by the City from taxes, fees charges for services, permits, fines, etc. Expenditure:Money spent towards the operation of City Government (services, supplies, repairs, improvements, salaries, utilities, etc.) General Levy Property tax dollars needed to fund the operations of the City otherwise known as the General Fund: Council, Commissions, Administration, Public Works, Police, Fire, Parks, Building Inspections, Legal, Engineering (Expenditures –Revenue = General Levy) Debt Levy Property tax dollars needed to pay for the debt of the City. CITY OF CORCORAN Budget and Levy Hearing – Property Tax Levy General Levy + Debt Levy = Property Tax Levy Budget and Levy Hearing –Revenue Budget and Levy Hearing –Revenue Revenue 2020 Budget Proposed 2021 Budget Difference General Levy $4,104,744 $4,447,791 +$343,047 Debt Levy $555,815 $597,586 +$41,771 Local Government Aid $0 $0 $0 General Government/ City Hall Operations/ Bldg. Insp. $628,290 $990,745 +$362,455 Public Safety $161,800 $147,300 -$14,500 Public Works/Parks/ Misc. Revenue $317,500 $360,500 +$43,000 Recycling $19,500 $19,000 -$500 Transfers In $218,872 $269,164 +$50,292 Total Revenue $6,006,521 $6,832,086 +$825,565 Increase in projected new home construction Reduced fine revenue Water/Sewer funds to pay for staff time Amount needed to cover difference between expenditures and revenue Per debt service schedule Additional MSA revenue Budget and Levy Hearing –Expenditures Budget and Levy Hearing –Expenditures Expenditures 2019 Budget Proposed 2020 Budget Difference Administration $1,385,254 $1,719,278 +$334,024 Planning/ Engineering $145,364 $183,787 +38,423 Public Works/ Parks $1,712,042 $1,969,855 +$257,813 Police $1,504,046 $1,733,480 +$229,434 Fire $367,000 $393,100 +$26,100 Transfers $337,000 $235,000 -$102,000 Debt Service $555,815 $597,586 +$41,771 Total Expenditures $6,006,521 $6,832,086 +$825,565 2.75% wage adjustment, increased building inspections, finance assistance, IT needs Full year of Planner position 2.75% wage adjustment, additional staffing, increased costs of items 2.75% wage adjustment, new Sergeant, CSO, additional admin part-time hours City Hall remodel transfer eliminated Per debt service schedule Contract increases Levy Final 2017 Final 2018 Final 2019 Final 2020 Proposed 2021 General $3,226,186 $3,489,870 $3,710,129 $4,104,744 $4,447,791 Debt $489,979 $494,633 $552,808 $555,815 $597,586 Total $3,716,165 $3,984,503 $4,262,937 $4,660,559 $5,045,377 Change 6.6%7.2%7%9.3%8.3% Budget and Levy Hearing – Property Tax Levy History Budget and Levy Hearing – Tax Rate History Final 2016 Final 2017 Final 2018 Final 2019 Final 2020 Proposed 2021 Tax Levy $3,487,368 $3,716,165 $3,984,503 $4,262,937 $4,660,559 $5,045,377 Tax Rate 45.691%45.994%45.357%45.160%45.013%42.846% Budget and Levy Hearing – City Tax Effects Effect of city taxes vary and is directly related to changes in market value as tax rate decreased slightly Residential: 3.6% Agricultural: 13.1% Commercial: 10.5% Industrial: 14.1% Residential example: -$15 Home Value Tax Capacity Tax Rate City Tax 2020 $342,000 $3,355 45.013%$1,510 2021 $348,840 $3,490 42.846%$1,495 Budget and Levy Hearing –Cost of Services Cost of City Services $125 per month (median household value) ALLOCATION OF TAX DOLLARS The median household value in Corcoran is projected to increase to $354,312. The City taxes on a home of that value using the projected tax rate is $1,495 per year or about $125 per month. The chart below shows where the $1,495 is allocated based upon the overall percentage of City expenditures. Item Annual Cost Cost Per Month Administration $376 $31 Planning/Engineering $40 $3 Public Works/Parks $431 $36 Police $380 $32 Fire $86 $8 Transfers/Debt Service $182 $15 TOTAL $1,495 $125 Budget and Levy Hearing –Process Next steps Hold Budget and Levy hearing Consider adopting 2021 budget and levy later in meeting City Council action: Hold the Budget and Levy Hearing CITY OF CORCORAN STAFF REPORT Agenda Item 10b. Council Meeting: December 10, 2020 Prepared By: Brad Martens Topic: 2021 Full-time, Part-time, and Seasonal Wage Schedule Action Required: Approval Summary: Annually the City Council must adopt the wage schedule for City employees. Attached to this report is a resolution that includes the wage schedule reflecting a 2.75% wage adjustment for the overall scale for all positions. Financial/Budget: Items above are incorporated into the final recommended 2021 budget. Options: 1. Adopt Resolution 2020-95 Adopting 2021 Wage Schedule for City Employees. 2. Adopt Resolution 2020-95 Adopting 2021 Wage Schedule for City Employees with amendments. Recommendation: Adopt Resolution 2020-95 Adopting 2021 Wage Schedule for City Employees. Council Action: Consider a motion to adopt Resolution 2020-95 Adopting 2021 Wage Schedule for City Employees. Attachments: 1. Resolution 2020-95 Adopting 2021 Wage Schedule for City Employees City of Corcoran December 10, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-95 MOTION BY: SECONDED BY: A RESOLUTION APPROVING 2021 WAGE SCHEDULE AND BENEFIT PACKAGE FOR CITY EMPLOYEES WHEREAS, the City Council of the City of Corcoran, Minnesota will adopt the 2021 General Fund Budget and the 2021 Property Tax levy; and WHEREAS, the City Council desires to establish the following direction regarding employee wages and benefits. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the following: 1. Employee Wage and Step Scale for 2021 (Exhibit A) 2. The City Administrator is authorized to approve Step increases for eligible employees contingent upon a satisfactory performance evaluation. 3. The City Administrator is authorized to approve the hiring of part-time and seasonal employees for positions that have been approved in the 2021 budget. VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Lother, Brian Lother, Brian Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 10th day of December 2020. ___________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director Proposed 2.75% WAGE INCREASE Grade Start 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years 1 $18.11 $18.77 $19.43 $20.09 $20.76 $21.42 $22.08 2 $19.16 $19.86 $20.56 $21.27 $21.97 $22.67 $23.37 3 $20.28 $21.02 $21.76 $22.51 $23.25 $23.99 $24.73 4 $21.46 $22.25 $23.03 $23.82 $24.60 $25.39 $26.17 5 $22.71 $23.54 $24.38 $25.21 $26.04 $26.87 $27.70 6 $24.04 $24.92 $25.80 $26.68 $27.56 $28.43 $29.31 7 $25.44 $26.37 $27.30 $28.23 $29.16 $30.09 $31.02 8 $26.92 $27.91 $28.89 $29.88 $30.86 $31.85 $32.83 9 $28.49 $29.53 $30.58 $31.62 $32.66 $33.70 $34.75 10 $30.15 $31.26 $32.36 $33.46 $34.57 $35.67 $36.77 11 $31.91 $33.08 $34.25 $35.41 $36.58 $37.75 $38.92 12 $33.47 $34.69 $35.92 $37.14 $38.37 $39.59 $40.81 13 $35.10 $36.39 $37.67 $38.95 $40.24 $41.52 $42.81 14 $36.65 $37.99 $39.33 $40.67 $42.01 $43.35 $44.69 15 $38.26 $39.66 $41.06 $42.46 $43.86 $45.26 $46.66 16 $39.95 $41.41 $42.87 $44.33 $45.79 $47.25 $48.72 17 $41.71 $43.23 $44.76 $46.28 $47.81 $49.34 $50.86 18 $43.34 $44.93 $46.51 $48.10 $49.69 $51.27 $52.86 19 $45.04 $46.69 $48.34 $49.99 $51.63 $53.28 $54.93 20 $46.81 $48.52 $50.23 $51.95 $53.66 $55.37 $57.08 Position Start 1 Year 2 Year PD PT Admin Ast 21.81$ -$ -$ Rink Attendant 11.66$ 12.31$ 12.95$ Maint. Worker 1 16.52$ 17.43$ 18.35$ Maint. Worker 2 22.46$ 23.71$ 24.96$ Plow Operator 22.46$ 23.71$ 24.96$ Mgmt. Intern 15.87$ -$ -$ Start-2080 hours 2081-4160 hours Over 4160 hours Police Officer-PT $25.77 $27.21 $28.64 EXHIBIT A - 2021 FULL-TIME, PART-TIME, AND SEASONAL WAGE SCHEDULE Steps 2021 PART-TIME AND SEASONAL WAGE SCHEDULE 2021 FULL-TIME WAGE SCHEDULE STAFF REPORT Agenda Item 10c. Council Meeting: December 10, 2020 Prepared By: Brad Martens Topic: 2021 General Fund Budget and Property Tax Levy Action Required: Approval Summary: Annually the City Council must adopt a budget and property tax levy for the City. The budget and levy fund the operations and debt service of the City. The 2021 budget and levy have been discussed at two public meetings prior to the formal public hearing to be held at this meeting. The recommended final levy amount is $3,929 less than the preliminary levy adopted at the September 10, 2020 meeting; this reflects a variety of small adjustments as the budget was refined. Financial/Budget: The 2021 proposed final budget is $6,832,086 and requires a property tax levy of $5,045,377. The anticipated tax rate is projected to be approximately 42.846%, down from the 2020 rate of 45.013%. Please refer to item 10a. for impacts related to the proposed 2020 budget and levy. Options: 1. Adopt Resolution 2020-96 Adopting 2021 Budget and Levy as presented. 2. Adopt Resolution 2020-96 Adopting 2021 Budget and Levy with amendments. Recommendation: Adopt Resolution 2020-96 Adopting 2021 Budget and Levy as presented. Council Action: Consider a motion to adopt 2020-96 Adopting 2021 Budget and Levy as presented. Attachments: 1. Proposed 2021 Budget 2. Resolution 2020-96 11c.1 CITY OF CORCORAN Draft December 10, 2020 2 2021 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 4 CITY HALL DEPARTMENTS COMMENTS 5 City Council 6 41100-100 Wages & Salaries 6,600 19,260 19,260 19,260 19,260 19,260 -$ 7 41100-122 FICA / SS 409 1,195 1,195 1,195 1,195 1,195 -$ 8 41100-126 Medicare 96 280 280 280 280 280 -$ 9 41100-208 Training 1,000 2,500 1,000 1,500 5,000 6,500 1,500$ Council and Commission Training 10 41100-210 Operating Expense - 3,000 3,000 1,500 1,500 3,000 1,500$ Electronic Device Stipend 11 41100-364 Workers' Compensation 75 95 70 74 71 (71)$ 12 8,180 26,330 24,805 23,809 27,306 30,235 2,929 13 14 News Letter/Website 15 41130-351 News letter, Misc. literature 6,000 6,500 8,000 8,500 9,000 9,500 500$ 16 41130-352 General Notices and Public Info -$ 17 41130-354 Website 1,500 2,000 2,000 5,500 4,500 5,000 500$ 18 7,500 8,500 10,000 14,000 13,500 14,500 1,000 19 20 Elections 21 41410-210 Operating Supplies 7,000 1,600 8,500 1,700 14,000 2,400 (11,600)$ 22 7,000 1,600 8,500 1,700 14,000 2,400 (11,600) 23 24 Auditor 25 41540-300 Professional Services 20,000 23,000 23,000 24,000 24,500 25,000 500$ Abdo, Eick & Meyers 26 Financial Services 6,000 7,500 7,500 8,000 8,000 12,000 4,000$ Accounting/Audit Prep & OPEB actuarial from Gallagher 27 -$ 28 -$ 29 26,000 30,500 30,500 32,000 32,500 37,000 4,500 30 31 Assessor 32 41550-210 Operating Supplies 1,000 1,000 1,000 1,000 1,000 1,000 -$ 33 41550-300 Professional Services 59,000 57,000 59,250 65,500 66,700 94,000 27,300$ New assessing agreement with Hennepin County 34 60,000 58,000 60,250 66,500 67,700 95,000 27,300 35 36 Attorney 37 41600-300 Professional Services 31,000 27,000 29,000 31,000 32,000 34,000 2,000$ 38 31,000 27,000 29,000 31,000 32,000 34,000 2,000 39 40 City Charter 41 41000-210 Operating Supplies -$ 42 41000-300 Professional Services -$ 43 - - - - - - - 44 45 Other General Government 46 41900-150 Worker's Comp (General)-$ 47 41900-201 Postage/Shipping -$ 48 41900-208 Training & Instruction -$ 49 41900-210 Operating Supplies 4,600 4,000 4,000 6,000 7,500 8,000 500$ 50 41900-300 Professional Srvs 5,000 8,000 10,000 12,000 12,500 10,500 (2,000)$ Reduced financial planning ($5,000); added mental health policy costs ($5,500) 51 41900-321 Telephone - -$ 52 41900-360 Insurance 68,000 65,000 61,000 68,000 71,050 80,000 8,950$ 53 41900-430 Misc. Banking Charges - -$ 54 41900-433 Dues & Memberships 27,000 27,000 27,000 27,000 25,000 25,000 -$ 64 41900-810 Refunds/Reimbursements -$ 65 104,600 104,000 102,000 113,000 116,050 123,500 7,450 66 Total City Attorney Total City Charter Total Other Government Total City Council Total Elections Total Newsletter & Web Total Assessor Total Auditor 1 11c.1 CITY OF CORCORAN Draft December 10, 2020 2 2021 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 67 City Hall Operating Expenses 68 41941-200 Office/Computer Supplies 6,000 3,500 3,500 3,500 3,750 4,500 750$ 69 41941-201 Postage/Shipping 3,000 3,250 3,500 3,500 3,750 3,750 -$ 70 41941-207 Computer / Copier Supplies - - - - - -$ 71 41941-210 Operating Supplies 17,000 17,000 17,500 19,000 19,000 19,500 500$ Cintas, Zep, Adam's Pest Control, Hearing Notices. 72 41941-300 Professional Services 9,000 12,000 12,000 12,500 15,500 15,500 -$ Admin Fees (ADP), Ordinance Codification. 73 41941-321 Telephone 2,500 2,500 2,500 2,500 2,500 2,500 -$ 74 41941-352 Gen. Notices Public Hearing information - - - - - -$ 75 41941-364 Workers Comp Insur. ( Misc. Vol. Commissioners Staff)25 25 25 26 - -$ 76 41941-380 Utilities / Outside Services 15,500 16,000 15,000 15,000 15,000 16,000 1,000$ Center Point, Randy's, Wright Henn Elec, Wright Henn Security. 77 41941-400 Repairs /Maintenance Bldg.12,000 12,000 12,000 16,500 16,500 19,500 3,000$ Enhanced cleaning contract following remodel 78 41941-430 Misc. Banking Charge - 300 300 300 300 400 100$ 79 41941-432 Credit Card Fees - - - 750 3,750 7,000 3,250$ Increased use of credit cards 80 41941-520 Buildings & Structures 5,000 8,000 8,000 8,000 6,000 6,000 -$ 81 41941-810 Refunds/Reimbursements - - - - - -$ 82 70,025 74,575 74,325 81,576 86,050 94,650 8,600 83 84 IT Technology 85 41951-201 Postage Shipping -$ 86 41951-207 Computer / Supplies 25,550 27,500 28,500 24,500 28,000 35,000 7,000$ Annual License Renewals 87 41951-210 Operating Supplies 1,500 9,725 10,000 10,000 11,000 15,000 4,000$ Additional copier lease 88 41951-300 Professional Supplies 21,500 26,200 30,000 52,500 75,000 85,000 10,000$ Managed Services; $5,000 increase for Watchguard (body cameras) 89 41951-530 Facility Assets 6,500 11,500 8,000 9,000 9,000 12,000 3,000$ Additional computers for new staff 90 55,050 74,925 76,500 96,000 123,000 147,000 24,000 91 92 Engineering 93 43170-260 Comprehensive Plan -$ 94 95 43170-299 Watershed LGU - - - 10,000 7,500 10,000 2,500$ LGU wetland services. 96 43170-300 Professional Services 47,500 31,250 22,500 22,500 25,000 35,000 10,000$ Increased demand from projects 97 47,500 31,250 22,500 32,500 32,500 45,000 12,500 98 99 Fire 100 42200-300 Professional Services 281,000 298,700 328,113 348,500 367,000 383,100 16,100$ Contract Increases 101 42200-550 Motor Vehicles - -$ 102 42200-580 Safety Inspections - 10,000 10,000$ New education/inspection program 103 281,000 298,700 328,113 348,500 367,000 393,100 26,100 104 105 Building Inspections 106 42400-300 Professional Services 74,000 110,000 117,000 157,250 166,500 402,000 235,500$ 148 new home permits 107 42400-437 Surcharges 11,000 12,500 13,000 12,750 13,500 24,500 11,000$ 108 85,000 122,500 130,000 170,000 180,000 426,500 246,500 109 110 Recycling 111 43232-210 Operating Supplies - 3,000 3,000 4,000 3,500 3,500 -$ 112 43232-300 Professional Services 6,000 6,000 6,000 6,300 8,300 9,000 700$ Provider to Managing Billing/Balance City Subsidy. 113 6,000 9,000 9,000 10,300 11,800 12,500 700 114 115 788,855 866,880 905,493 1,020,885 1,103,406 1,455,385 351,979 116 TOTAL CITY HALL Total Recycling Total Engineering Total City Hall Operating Total Fire Services Total Building Inspections Total IT Technology 2 11c.1 CITY OF CORCORAN Draft December 10, 2020 2 2021 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 117 City Administrator 118 41300-100 Wages & Salaries 99,757 102,658 109,990 $112,195 $128,752 $134,888 6,136$ 119 41300-121 PERA 7,482 7,699 8,249 8,415 9,656 10,117 461$ 120 41300-122 FICA / SS 6,185 6,365 6,819 6,956 7,983 8,363 380$ 121 41300-126 Medicare 1,446 1,489 1,595 1,627 1,867 1,956 89$ 122 41300-130 Employer Paid FSA - -$ 123 41300-131 Employer Paid Health 17,643 15,409 15,983 16,721 19,487 20,407 920$ Life, A/D, LTD, STD, FSA/HSA, Health 124 41300-132 Medical Cafeteria Plan -$ 125 41300-133 Employer Paid HSA -$ 126 41300-140 Unemployment Compensation -$ 127 41300-208 Training 4,000 4,350 4,500 5,000 5,000 5,500 500$ 133 41300-210 Operating Supplies 700 800 1,000 1,000 1,000 1,000 -$ 134 41300-300 Professional Services -$ 135 41300-364 Workers' Compensation 600 570 510 536 771 810 39$ 136 41300-433 Dues & Memberships 1,000 1,000 1,300 1,300 1,300 1,400 100$ 139 138,813 140,340 149,946 153,750 175,816 184,441 8,625 140 141 Administrative Staff 142 41400-100 Wages & Salaries 168,640 174,918 192,055 221,689 260,181 273,442 13,261$ 143 41400-110 Overtime 1,000 200 500 - 2,500 5,000 2,500$ 144 41400-121 PERA 12,723 13,134 13,710 16,627 19,515 20,508 993$ 145 41400-122 FICA / SS 10,518 10,857 11,938 13,745 16,132 16,953 821$ 146 41400-126 Medicare 2,460 2,539 2,792 3,214 3,773 3,965 192$ 147 41400-130 Employer Paid FSA -$ 148 41400-131 Employer Paid Health 52,928 46,228 50,707 53,196 64,369 75,479 11,110$ Life, A/D, LTD, STD, FSA/HSA, Health - Changes in Elections 149 41400-132 Medical Cafeteria -$ 150 41400-133 Employer Paid H S A -$ 151 41400-140 Unemployment Compensation -$ 152 41400-208 Training 4,000 4,000 4,500 5,500 11,550 12,000 450$ Tuition Reimbursement 153 41400-210 Operating Supplies 750 750 1,650 1,750 1,750 1,750 -$ Mileage, BYOD Policy. 154 41400-300 Professional Services 75,000 75,000$ Contract Finance Assistance 155 41400-364 Workers' Compensation Insurance 1,400 2,275 1,600 1,680 2,071 2,205 134$ 156 41400-433 Dues & Memberships 500 500 1,000 1,050 1,150 1,250 100$ 157 254,919 255,401 280,452 318,451 382,991 487,552 104,561 158 159 Planning & Zoning 160 41910-100 Wages & Salaries - - - - 37,662 71,240 33,578$ Full year new Planner position (need to check with actual #'s from Paul wage/ins.) 41910-121 PERA 2,825 5,343 2,518$ 161 41910-122 FICA / SS - - - - 2,335 4,417 2,082$ 162 41910-126 Medicare - - - - 546 1,033 487$ 41910-131 Employer Paid Health 11,367 8,884 (2,483)$ 163 41910-208 Training - - - - 500 1,500 1,000$ 164 41910-210 Operating Supplies 1,000 2,000 2,250 2,250 500 1,000 500$ Public Hearing Notices, Labels, Postage, Training. 165 41910-300 Professional Services 65,200 65,000 65,000 63,000 57,000 45,000 (12,000)$ Reduced consulting fees from adding a city planner. 166 41910-364 Workers' Compensation - - - - 129 370 241$ 167 66,200 67,000 67,250 65,250 112,864 138,787 25,923 168 169 Code Enforcement 170 41920-100 Wages & Salaries 59,550 62,975 82,955 68,286 70,346 - (70,346)$ Moved to Public Works 171 41920-110 Overtime 1,000 500 1,000 1,000 250 - (250)$ 172 41920-121 PERA 4,541 4,761 5,097 5,196 5,351 - (5,351)$ 173 41920-122 FICA / SS 3,754 3,935 4,213 4,296 4,423 - (4,423)$ 174 41920-126 Medicare 878 920 985 1,005 1,035 - (1,035)$ 176 41920-131 Health Insurance 17,643 15,409 15,983 7,754 8,474 - (8,474)$ 177 41920-140 Unemployment Compensation -$ 178 41920-208 Training 750 1,250 3,250 2,850 750 - (750)$ 179 41920-210 Operating Supplies 1,000 1,000 1,500 1,000 1,000 - (1,000)$ 180 41920-300 Professional Srvs - 45,500 30,000 30,000 -$ Contract Code Enforcement 182 41920-344 Public Hearing Notices -$ 183 41920-364 Workers' Compensation 417 570 520 546 513 - (513)$ 184 41920-417 Uniform 250 250 250 250 250 - (250)$ 185 41920-433 Dues & Membership 100 250 250 250 150 - (150)$ 186 89,883 91,820 116,003 137,933 122,542 30,000 (92,542) Total Planning & Zoning Total Code Enforcement Total Administrative Staff Total City Administrator 3 11c.1 CITY OF CORCORAN Draft December 10, 2020 2 2021 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 187 188 Employee Benefit Charges 189 43190-300 Professional Services -$ 190 - - - - - -$ 191 192 Transfers to/from Other Funds 193 41900-700 Transfer to other funds -$ 194 49360-720 Operating Transfers -$ 195 41900-700 Transfer to other funds 50,000 75,000 100,000 125,000 150,000 200,000 50,000$ CIP 196 41900-700 Transfer to other funds 10,000 60,000 90,000 120,000 125,000 20,000 (105,000)$ City Hall Remodel 197 41900-700 Transfer to other funds - - - 15,000 - 15,000 15,000$ Transfer to stormwater fund 198 41900-700 Transfer to other funds - - - - 62,000 - (62,000)$ Transfer to facility fund 199 60,000 135,000 190,000 260,000 337,000 235,000 (102,000) 200 19 1,398,670 1,556,441 1,709,144 1,956,268 2,234,619 2,531,165 296,546 201 202 PUBLIC WORKS 203 PERSONNEL SERVICES 204 43100-100 Full-time - Regular 305,571 396,986 483,299 482,973 500,476 620,191 119,715$ Permit Technician; added Maintenance Worker half year 205 43100-110 Full-time - Overtime 20,000 24,000 23,000 28,000 30,000 39,000 9,000$ 3 year average 206 43100-121 PERA 24,418 31,574 38,047 38,323 39,786 49,439 9,653$ 207 43100-122 FICA / SS 20,185 26,101 31,453 31,680 32,890 40,870 7,980$ 208 43100-126 Medicare 4,721 6,104 7,356 7,409 7,692 9,558 1,866$ 209 43100-130 Employer Paid FSA -$ 210 43100-131 Employer Paid Health 88,213 97,592 118,776 117,785 122,829 147,536 24,707$ Life, A/D, LTD, STD, FSA/HSA, Health 211 43100-132 Medical Cafeteria -$ 212 43100-133 Employer Paid H S A -$ 213 43100-134 Employer Paid HRA -$ 214 43100-140 Unemployment Compensation - - -$ 215 43100-364 Workers' Compensation Insurance 19,000 17,100 16,000 18,000 7,476 8,700 1,224$ 216 43100-417 Uniforms 7,000 8,500 8,500 9,000 10,000 11,250 1,250$ 217 21 489,108 607,957 726,431 733,170 751,149 926,544 175,395 218 219 OPERATING EXPENSE 220 43100-200 Office Supplies 1,000 1,000$ Permit Technician needs 221 43100-208 Training and Instruction 4,000 6,000 8,000 6,000 4,500 7,250 2,750$ Grader training classes; addition of Permit Technician to PW 222 43100-210 Operating Supplies 25,000 27,500 28,100 28,100 30,000 30,000 -$ 223 43100-212 Motor Fuels 38,000 33,000 26,000 28,000 29,000 35,000 6,000$ 3 year average 224 43100-220 Repair/ Main. Supplies 25,000 25,000 30,000 31,000 33,000 42,000 9,000$ 3 year average 225 43100-223 Building Repair 6,500 8,000 8,000 10,000 15,000 15,000 -$ Maintenance service contracts, building maintenance costs. 226 43100-300 Professional Services 2,100 2,100 2,100 2,100 2,100 2,100 -$ Snow removal (Maple Grove) 227 43100-321 Telephone 8,000 11,500 11,500 11,500 11,500 11,500 -$ 228 43100-360 Insurance - -$ 229 43100-380 Utility services 28,000 14,500 15,000 19,000 20,000 20,000 -$ 230 43100-810 Refunds/Reimbursements -$ 231 43100-810 Refunds/Reimbursements - - - - - -$ 232 21 136,600 127,600 128,700 135,700 145,100 163,850 18,752 233 234 CITY OPERATING SERVICES 235 43100-222 Seal Coating 60,000 60,000 60,000 67,500 67,500 69,000 1,500$ 236 43100-225 Land Scape/Ditch Maintenance 10,000 10,000 10,000 12,500 15,000 17,500 2,500$ 237 43100-226 Sign Repair Material 6,000 6,100 6,100 6,100 6,500 7,000 500$ 238 43100-227 Crack Filling 10,000 10,000 10,000 10,000 10,000 10,000 -$ 239 43100-228 Dust Control 115,000 100,000 100,000 95,000 100,000 110,000 10,000$ Price increase 240 43100-229 Culverts 10,000 10,000 10,000 10,000 12,000 15,000 3,000$ 2021 project needs 241 43100-230 MSA Expense -$ 242 43100-231 Drain Tile -$ 243 43100-232 Gravel 130,000 140,000 140,000 147,500 147,500 152,500 5,000$ Price increase 244 43100-233 Asphalt/Maintenance patching 150,000 165,000 170,000 170,000 170,000 175,000 5,000$ 245 43100-381 Signal Lights/street lights 4,000 4,000 4,000 4,000 10,000 10,000 -$ 246 21 495,000 505,100 510,100 522,600 538,500 566,000 27,500 247 Total Employee Benefit Chgs Total Administration Total Public Works Operating Expense Total Transfers to/from other funds Total Public Works Personnel Total Public Works City Operating Services 4 11c.1 CITY OF CORCORAN Draft December 10, 2020 2 2021 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 248 PARKS PERSONNEL SERVICES 249 45200-100 Wages and Salaries 40,182 41,096 41,790 55,404 93,122 103,052 9,930$ 250 45200-110 Overtime - - - - - -$ 251 45200-121 PERA - - - 2,106 3,787 4,494 707$ 252 45200-122 FICA / SS 2,491 2,548 2,591 3,435 5,774 6,389 615$ 253 45200-126 Medicare 583 596 606 803 1,350 1,494 144$ 254 45200-130 Employer Paid FSA -$ 255 45200-131 Employer Paid Health 15,511 17,332 1,821$ 256 45200-208 Training 325 325 350 25$ MRPA Conference, other trainings 257 45200-433 Dues and Memberships 380 380 400 20$ MRPA/NRPA 258 45200-364 Workers' Compensation Insurance 2,250 5,671 5,000 3,000 9,719 10,200 481$ 259 45,506 49,911 49,987 65,453 129,968 143,711 13,743 260 261 PARKS OPERATING EXPENSES 262 45200-210 Operating Supplies 15,500 16,500 16,500 47,000 22,125 25,000 2,875$ 263 45200-220 Repair/ Main. Supplies - -$ 264 45200-221 Maintenance Project 15,000 15,000 15,000 15,000 15,000 20,000 5,000$ 265 45200-300 Professional Services - 5,000 2,500 2,500 2,500 -$ 266 45200-261 Recreation Programming - - - - 26,000 25,500 (500)$ 267 45200-321 Telephone 700 700 700 700 700 750 50$ 268 45200-380 Utility services 7,000 5,500 5,500 5,500 5,500 5,500 -$ 269 45200-530 Improvements Other than Bldg.37,302 37,000 35,000 35,000 35,000 40,000 5,000$ NW Trails Snowmobile Expense Pass Through Funds Only 100-45200-33422. 270 45200-810 Refunds/Reimbursements -$ 271 45200-810 Refunds/Reimbursements -$ 272 75,502 74,700 77,700 105,700 106,825 119,250 12,425 273 274 25 121,008 124,611 127,687 171,153 236,793 262,961 26,168 275 276 Ice & Snow Removal 277 43125-210 Snow and Ice Removal 30,000 30,000 30,000 36,000 40,500 50,500 10,000$ Salt and Sand - price increase in state contract and additional streets. 278 21 30,000 30,000 30,000 36,000 40,500 50,500 10,000 279 280 1,271,716 1,395,268 1,522,918 1,598,623 1,712,042 1,969,855 257,815 281 282 POLICE 283 PERSONNEL SERVICES 284 POLICE 285 42100-100 Wages and Salaries 552,886 603,583 662,825 736,880 $760,846 $866,731 105,885$ COLA, Sergeant Position Added 286 42100-110 Overtime 10,450 11,400 14,400 20,000 23,000 26,286 3,286$ 287 42100-111 Overtime Events 12,000 12,000 12,000 12,000 12,000 12,000 -$ Pass Through Funds only 100-42100-34201/33620. 288 42100-121 PERA 89,568 99,627 104,607 126,833 $136,552 $155,811 19,259$ 289 42100-122 FICA / SS - -$ 290 42100-126 Medicare 8,168 8,917 9,363 10,850 $11,366 $12,949 1,583$ 291 42100-130 Employer Paid FSA -$ 292 42100-131 Employer Paid Health 123,498 123,276 136,501 151,227 $154,105 $185,621 31,516$ premium increase; additional employee 293 42100-132 Medical Cafeteria -$ 294 42100-133 Employer Paid H S A -$ 295 42100-134 Employer Paid HRA -$ 296 42100-364 Workers' Compensation 25,000 32,712 28,000 32,000 45,414 47,600 2,186$ 297 821,570 891,515 967,696 1,089,790 1,143,283 1,306,998 163,715 298 299 PART TIME 300 42101-100 Wages and Salaries 61,000 53,560 40,602 41,969 50,003 85,011 35,008$ Full year of CSO; increase to 30 hours per week 301 42101-110 Overtime - -$ 302 42101-111 Overtime Events 5,000 5,000 5,000 5,000 5,000 5,000 -$ Pass Through Funds Only 100-42100-34201 303 42101-121 PERA 1,100 6,074 7,779 4,979 8,289 11,955 3,666$ 304 42101-122 FICA / SS 3,000 996 1,276 2,169 3,100 5,271 2,171$ 305 42101-126 Medicare 890 777 995 $1,015 $725 $1,233 508$ 306 42101-140 Unemployment Comp -$ 307 70,990 66,407 55,652 55,132 67,118 108,470 41,352 308 Total Parks Personnel Total Parks Operating Expense TOTAL PUBLIC WORKS & PARKS Total Police Personnel Services Total Part Time Total Snow & Ice Total Parks 5 11c.1 CITY OF CORCORAN Draft December 10, 2020 2 2021 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 309 POLICE ADMINISTRATION 310 42102-100 Wages and Salaries 50,237 61,583 77,501 79,040 86,928 93,854 6,926$ Increase in PT hours (29 hours per week instead of 25 hours per week) 311 42102-110 Overtime 500 500 500 500 500 500 -$ 312 42102-121 PERA 3,805 4,656 5,850 5,966 6,557 7,077 520$ 313 42102-122 FICA / SS 3,146 3,849 4,836 4,931 5,421 5,850 429$ 314 42102-126 Medicare 736 900 1,131 1,153 1,268 1,368 100$ 315 42102-130 Employer Paid FSA -$ 316 42102-131 Employer Paid Health 17,643 15,409 15,983 16,721 16,921 18,613 1,692$ 317 42102-132 Medical Cafeteria -$ 318 76,067 86,897 105,801 108,311 117,595 127,262 9,667 319 320 SUPPLIES 321 42100-200 Office Supplies 5,000 3,600 3,600 3,600 3,600 3,600 -$ 322 42100-201 Postage 250 250 250 250 250 250 -$ 323 42100-208 Training Classes and Supplies 16,800 16,800 23,400 22,000 24,900 26,400 1,500$ Lexipol, Driving School, Training Mandates. 324 42100-209 Police Reserves Equipment 3,500 3,500 3,500 3,500 3,500 3,500 -$ 325 42100-210 Operating Supplies 9,000 9,000 10,000 12,500 18,000 18,000 -$ 326 42100-212 Motor Fuels 32,000 25,000 21,000 22,000 22,000 22,000 -$ 327 42100-218 Investigations 350 5,350 500 1,000 1,000 1,000 -$ 328 42100-417 Clothing and Uniforms 11,000 11,000 11,000 12,000 12,000 14,000 2,000$ 329 42100-433 Dues and Memberships 1,500 1,600 1,600 1,800 1,800 2,300 500$ Added Sergeamt positoin 330 42100-810 Refunds/Reimbursements - - - - - -$ 331 79,400 76,100 74,850 78,650 87,050 91,050 4,000 332 333 CONTRACTUAL SERVICES 334 42100-220 Maintenance - Motor Vehicle 8,000 8,000 8,000 9,500 9,500 12,500 3,000$ CSO fleet addition 335 42100-223 Building Maintenance and Repairs 3,500 3,500 3,500 3,500 3,500 6,500 3,000$ Increased repairs needed 336 42100-300 Professional Services 1,500 1,500 3,000 3,000 3,000 6,200 3,200$ Leads online; DeleteMe Online Protection 337 42100-301 Prisoner - Professional Fees 8,000 8,000 8,000 8,000 8,000 8,000 -$ 338 42100-304 Legal Services 27,500 27,500 27,500 27,500 27,500 27,500 -$ 339 42100-321 Telephone 7,200 7,200 7,700 9,500 9,500 9,500 -$ 340 42100-323 Radio Units 16,900 16,900 17,500 17,500 18,500 20,000 1,500$ Contract increases 341 42100-380 Utility Services / Civil Defense/Emergency Management 4,000 4,000 9,000 8,000 9,500 9,500 -$ Siren Maintenance, Emergency Management, Code Red, EM Training & Equip. 342 76,600 76,600 84,200 86,500 89,000 99,700 10,700 343 344 20 1,124,627 1,197,519 1,288,199 1,418,383 1,504,046 1,733,480 229,434 345 346 347 3,795,013 4,149,228 4,520,261 4,973,274 5,450,706 6,234,500 783,796 348 349 Debt Service 350 Equipment Certificate Fund 351 352 353 Disbursements 354 Equipment Certificate 355 Fiscal Agent Fees / Issuing Fees 356 Principal 357 Principal & Interest-2008 99,614 104,882 - - - - -$ 358 Principal & Interest-2010 61,460 62,812 191,549 - - - -$ 359 Principal & Interest-2012 44,035 45,964 45,438 44,914 44,389 48,904 4,515$ 360 Principal & Interest-2014 50,601 53,419 52,647 52,916 52,878 (52,878)$ Council direction to call bonds early and pay off in 2020 361 Principal & Interest-2016 Equip 37,590 36,960 36,330 36,015 35,385 (630)$ 362 Principal & Interest-2018 Equip 81,900 80,010 79,065 (945)$ 363 Principal & Interest-2018 Debt Service 39,454 37,406 36,304 (1,103)$ 364 Principal & Interest-2018 Abatement 68,250 73,500 73,500 -$ Principal & Interest-2020 Equip 100,905 365 Total Principal & Interest 255,710 304,667 326,594 323,764 324,198 374,063 49,865$ 366 Required 5% overage 12,786 - -$ 367 Total 268,496 304,667 326,594 323,764 324,198 374,063 49,865$ 368 -$ COMBINED DEPARTMENT TOTAL EXPENDITURES TOTAL POLICE Total Contractual Services Total Police Supplies Total Police Administration 6 11c.1 CITY OF CORCORAN Draft December 10, 2020 2 2021 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 382 383 Facility Expansion (Public Works) 2020B 384 Principal & Interest 137,688 185,312 168,039 229,044 231,617 223,523 (8,094)$ Projecting a $21,000 savings from planned payment of $249,677 from refunding 385 Required 5% Overage 6,884 - -$ 386 Total 144,572 185,312 168,039 229,044 231,617 223,523 (8,094)$ 387 388 Equipment Certificate Fund # 309 & 416 389 2012 Certificates 390 Principal & Interest - - - - - -$ 391 Required 5% overage - - - - - -$ 392 Total - - - - - - -$ 393 394 COMBINED DEBT SERVICE EXPENDITURES 413,068 489,979 494,633 552,808 555,815 597,586 41,771$ 395 396 REVENUES 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 397 GENERAL FUND REVENUE 398 399 GENERAL GOVERNMENT 400 3 41900-31810 Cable Franchise Fee 40,000 43,000 45,000 53,000 53,000 53,000 -$ 401 5 41900-32110 Liquor Licenses Fees 18,250 18,250 18,375 18,375 18,375 19,000 625$ 402 41900-33402 Homestead Credit - - - - - -$ 403 41900-33403 Mobile Homestead Credit - - - - - -$ 404 7 41900-33420 AG Preserve Credit 5,000 5,000 5,000 12,000 12,000 10,000 (2,000)$ 405 7 41900-33421 PERA State Aid 1,845 1,845 1,845 1,845 1,845 1,845 -$ 406 7 41900-33422 Other Grants and Aid 3,000 - (3,000)$ Election aid. 407 41900-34000 Charges for Services - -$ 408 10 41900-34103 Zoning / Subdivision Fees 12,000 25,000 25,000 35,000 45,000 45,000 -$ 409 10 41900-34105 Copies / Maps 150 150 150 150 150 100 (50)$ 410 10 41900-34107 Assessment Search 50 50 50 50 50 50 -$ 411 10 41900-34108 TIF Administrative Fees 8,000 - - - - -$ 412 41900-34110 Escrow Administrative Fees - - - - - -$ 413 10 41900-34405 Clean up day Income 675 1,500 1,500 3,000 3,000 3,000 -$ 414 13 41900-36200 Miscellaneous Revenue 2,500 2,500 2,500 2,500 2,500 2,500 -$ 415 12 41900-36210 Interest Earnings 2,000 1,000 1,500 15,000 16,500 16,500 -$ 416 13 41900-36217 Sale of Assets - - - - - -$ 417 13 41900-36220 Rents / Royalties 9,840 10,800 10,800 11,620 11,620 7,000 (4,620)$ Crop Rentals 418 13 41900-36230 Donations 1,000 1,000 1,000 1,000 -$ 419 41900-36233 Refunds/Reimbursements -$ 420 CITY PLANNER 421 10 41910-36200 Miscellaneous Revenue - - - - 9,750 16,250 6,500$ Billable hours from city planner (5 hours per week * 50 weeks * $65.00 per hour) 422 CODE ENFORCEMENT 423 41920-32100 Business/License Fee - - - - - -$ 424 41920-34000 Charges for Services - - - - - -$ 425 CITY HALL OPERATIONS 426 41941-34100 General Government - - - - - -$ 427 10 41941-34101 Facility Rental 6,000 6,000 6,000 6,500 - - -$ No Longer Renting Due to Remodel 428 13 41941-36200 Miscellaneous Revenue 1,000 1,000 4,500 1,000 1,500 1,500 -$ 429 PUBLIC SAFETY 430 42100-32240 Animal Licenses - - - - - -$ 431 9 42100-33423 Police Town Aid 45,000 50,000 55,000 60,000 69,000 71,000 2,000$ 432 9 42100-33424 Police Training & POST 3,700 3,700 10,300 10,300 10,300 11,900 1,600$ 433 9 42100-33620 Other Grants and Aid/Safe & Sober 10,000 10,000 10,000 10,000 10,000 10,000 -$ Pass Through Only - Area Traffic Project (42100-111 & 42101-111). 434 5 42100-34200 Police Permits 2,000 2,000 2,000 2,000 4,000 4,000 -$ 435 10 42100-34201 Police Service Charge 7,500 7,500 7,500 7,500 7,500 5,000 (2,500)$ Pass Through Only - Contractual Events (42100-111 & 42101-111). 436 10 42100-34202 Police Reports / Misc. Fees 1,000 1,000 1,000 1,000 1,000 400 (600)$ 437 42100-34204 Police Training - - - - - -$ 438 11 42100-35101 Fines 45,000 45,000 45,000 50,000 60,000 45,000 (15,000)$ Reduced fines anticipated 439 42100-36200 Miscellaneous Revenue - - - - - -$ 440 42100-36230 Donations - - - - - -$ 441 42100-36233 Refunds/Reimbursements - - - - - -$ 7 11c.1 CITY OF CORCORAN Draft December 10, 2020 2 2021 Rev 3 3 OSA LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2016 BUDGET 2017 BUDGET 2018 BUDGET 2019 BUDGET 2020 BUDGET 2021 BUDGET BUDGET DIFFERENCE 2020/2021 442 BUILDING INSPECTION 443 5 42400-32210 Building Permit Fees 190,000 275,000 325,000 425,000 450,000 815,000 365,000$ 148 new home permits 444 PUBLIC WORKS 445 8 43100-33418 MSA Road Maint. Fund 120,000 124,000 124,000 135,000 135,000 170,000 35,000$ Revised MSA routes 446 10 43100-34300 Public Works Permits / Fees 3,000 3,000 3,000 3,000 4,000 5,500 1,500$ Revised with three-year average 447 10 43100-34301 Dust Control 57,500 47,500 37,500 37,500 37,500 37,500 -$ 448 43100-36100 Special Assessments - - - - - -$ 449 10 43100-36200 Miscellaneous Revenue - 8,125 25,000 34,600 40,500 42,000 1,500$ Billable Hours for Public Works Director 450 43100-36233 Refunds/Reimbursements - - - - - -$ 451 ICE & SNOW REMOVAL 452 13 43125-36200 Miscellaneous Revenue 8,000 8,000 6,000 6,000 6,000 6,000 -$ 453 Engineering 454 43170-32290 Watershed LGU Revenue - - - - - -$ 455 RECYCLING 456 9 43232-33610 County Recycling Grant 14,500 14,500 14,500 16,000 16,000 14,000 (2,000)$ 457 10 43232-34400 Recycling Income - 2,500 2,500 2,500 3,500 5,000 1,500$ Provider Managing Billing. 458 43232-36200 Miscellaneous Revenue - - - - - -$ 459 PARKS 460 9 45200-33422 Other State Grant 37,302 37,000 35,000 35,000 35,000 40,000 5,000$ Pass Through Only - Snowmobile Trail Grant. 461 10 45200-34101 Facility Rental 6,000 5,000 3,000 3,000 3,000 1,500 (1,500)$ 462 10 45200-36199 Recreation Programming - - - - 56,000 58,000 2,000$ Revenue from Recreation Programming. 463 13 45200-36200 Miscellaneous Revenue 8,000 58,000 500 - (500)$ Revenue from Recreation Programming moved into separate revenue account 464 45200-36230 Donations - - - - - -$ 465 45200-36233 Refunds/Reimbursements - - - - - -$ 466 TRANSFERS TO/FROM OTHER FUNDS 467 17 49360-39200 Transfer from Other Fund 61,901 162,122 192,871 205,830 218,872 269,164 50,292$ Utility funds - 2.35 FTE + 25% of OT; $15,000 for finance assistance 468 469 TOTAL OTHER REVENUES 720,713 923,042 1,030,391 1,263,270 1,345,962 1,786,709 440,747 470 471 41900-31020 Delinquent Property Taxes - - - - - -$ 472 41900-31040 Fiscal Disparities - - - - - -$ 473 41900-33422 Local Government Aid - - - - - -$ 474 41900-31100 General Property Taxes 3,074,300 3,226,186 3,489,870 3,710,129 4,104,744 4,447,791 343,047$ 8.36% 475 476 1 TOTAL PROPERTY TAX REVENUE 3,074,300 3,226,186 3,489,870 3,710,129 4,104,744 4,447,791 343,047$ 9.25% 477 478 TOTAL GENERAL FUND REVENUE 3,795,013 4,149,228 4,520,261 4,973,399 5,450,706 6,234,500 783,794$ 479 480 30 TOTAL DEBT SERVICE TAX LEVY 413,068 489,979 494,633 552,808 555,815 597,586 41,771$ 481 482 TOTAL ALL REVENUES 4,208,081 4,639,207 5,014,894 5,526,207 6,006,521 6,832,086 825,565$ 483 484 TOTAL ALL EXPENSES 4,208,080 4,639,207 5,014,894 5,526,082 6,006,521 6,832,086 825,565$ 485 486 487 REVENUE - EXPENSE 0 0 (0) 125 (0) - 0$ 488 489 490 491 492 493 40 TOTAL CERTIFIED LEVY (INCLUDES DEBT SERVICE)3,487,368 3,716,165 3,984,503 4,262,937 4,660,559 5,045,377 384,818$ 8.26% 494 495 TOTAL PROPERTY TAX LEVY 3,074,300 3,226,186 3,489,870 3,710,129 4,104,744 4,447,791 343,047$ 496 497 TOTAL PROPERTY TAX COLLECTED - - - - - - -$ 8 City of Corcoran December 10, 2020 County of Hennepin State of Minnesota RESOLUTION NO. 2020-96 Page 1 of 1 Motion By: Seconded By: A RESOLUTION ADOPTING 2021 BUDGET AND FINAL 2020 TAX LEVY, COLLECTIBLE IN 2021 BE IT RESOLVED, by the City of Corcoran, that the City Council hereby adopt the 2021 City Budget; and BE IT RESOLVED, the Downtown Utility and Street Improvement Debt 2016A will be paid by the City’s water and sewer utility funds; and BE IT FURTHER RESOLVED, by the City of Corcoran, that the City Council hereby declare the following sums of money be levied for the current year, collectible in 2021, for the following purposes: GENERAL PROPERTY TAX LEVY $4,447,791 EQUIPMENT CERTIFICATE DEBT 2012A $48,904 EQUIPMENT CERTIFICATE DEBT 2016A $35,385 EQUIPMENT CERTIFICATE DEBT 2018A $79,065 DEBT SERVICE LEVY 2018A $36,304 ABATEMENT LEVY 2018A $73,500 EQUIPMENT CERTIFICATE DEBT 2020A $100,905 FACILITY EXPANSION DEBT – PUBLIC WORKS 2020B $223,523 FOR A TOTAL LEVY OF $5,045,377 VOTING AYE VOTING NAY Thomas, Ron Thomas, Ron Bottema, Jon Bottema, Jon Lother, Brian Lother, Brian Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Whereupon, said Resolution is hereby declared adopted on this 10th day of December 2020. ________________________________ Ron Thomas - Mayor ATTEST: ____________________________________ City Seal Jessica Beise –Administrative Services Director STAFF REPORT Agenda Item 10d. Council Meeting: December 10, 2020 Prepared By: Brad Martens Topic: Parks and Trails Commission Appointment – Tom Anderson Action Required: Approval Summary: The Parks and Trails Commission has been short one member since Tom Anderson’s appointment to the City Council on January 23, 2020. At that time the Council elected to not fill the opening so Tom Could re-join the Parks and Trails Commission following the end of the Council appointment. Mr. Anderson would like to re-join the Parks and Trails Commission to fulfill the term. It is requested that the City Council make that appointme nt. Financial/Budget: Parks and Trails Commissioners serve without compensation. Options: 1. Appoint Tom Anderson to the Parks and Trails Commission to fulfill a term ending February 29, 2022. 2. Decline the appointment. Recommendation: The appointment is strongly recommended. Council Action: Consider a motion to appoint Tom Anderson to the Parks and Trails Commission to fulfill a term ending February 29, 2022. Attachments: None STAFF REPORT Agenda Item 11a. Council Meeting: December 10, 2020 Prepared By: Brad Martens Topic: Pandemic Response Update Action Required: Direction Summary: In addition to the regular verbal update, staff would like direction from the City Council on whether or not to open the ice rinks at City Park this season. The reason for the request for direction, is that the opening of the rinks will likely bring more people together during a pandemic, and there are no staff available to monitor behavior related to any existing or future executive orders from the Governor. If directed to open the rinks, staff will develop an operational plan to reduce expos ure as much as possible. This would likely involve not opening the warming house, use of portable restroom facilities, and limited staff monitoring. Financial/Budget: The 2020 and 2021 budgets include funds to operate the ice rinks. Options: 1. Direct staff to prepare and open ice rinks for the 2020 -2021 season. 2. Direct staff to not prepare and open the ice rinks for the 2020-2021 season. Recommendation: Staff is mixed on the decision. The ice rinks are a wonderful amenity to the Corcoran community and many individuals and families are looking for ways to get out of the house during the pandemic. However, opening the rinks will likely increase the likelihood that families come together which could lead to further transmission. Due to the policy nature of this decision, staff is requesting the City Council decide. Council Action: Direct staff on action related to preparing and opening ice rinks for the 2020-2021 season. Attachments: None STAFF REPORT Agenda Item 11b. Council Meeting: December 10, 2020 Prepared By: Brad Martens Topic: Financial Performance Report Action Required: None - informational Summary: Attached to this report is the Financial Performance Report, showing our projected financial position for 2020. The initial projections show an anticipated budget surplus of just over $350,000. A great majority of that surplus can be attributed to conservative budget actions related to the pandemic (holding positions open, etc). as well as public safety assistance through the CARES Act. Financial/Budget: Final budget information will be available after audit work takes place in April. Surplus funds may be allocated to different uses or used to build up the City’s reserve fund. Council Action: None Attachments: 1. Financial Performance Report CITY OF CORCORAN 2020 PERFORMANCE REPORT - GENERAL FUND OCTOBER 31, 2020 UNAUDITED 11a. 2020 Variance Account Description 2019 Actual 2020 Budget 2020 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS REVENUE Other General Government R 100-41900-31020 Delinquent Property Taxes R 100-41900-31020 - 0.00 - 0.00 0%0.00 0.00 R 100-41900-31040 Fiscal Disparities R 100-41900-31040 - 0.00 - 0.00 0%0.00 0.00 R 100-41900-31050 Tax Increments R 100-41900-31050 - 0.00 - 0.00 0%0.00 0.00 R 100-41900-31100 General Property Taxes R 100-41900-31100 3,647,128.32 4,104,744.00 2,234,311.28 1,870,432.72 45.57%4,104,744.00 0.00 January/July Taxes R 100-41900-31810 Cable Franchise Fee R 100-41900-31810 47,583.47 53,000.00 - 53,000.00 100.00%53,000.00 0.00 R 100-41900-32110 Liquor License Fee R 100-41900-32110 18,437.50 18,375.00 11,250.00 7,125.00 38.78%14,250.00 -4,125.00 R 100-41900-33402 Homestead Credit R 100-41900-33402 20,032.81 0.00 - 0.00 0%0.00 0.00 R 100-41900-33403 Mobile Home Homestead Credit R 100-41900-33403 - 0.00 - 0.00 0%0.00 0.00 R 100-41900-33420 Ag Preserve Credit R 100-41900-33420 10,217.03 12,000.00 (10,217.03) 22,217.03 185.14%12,000.00 0.00 Have not Yet Received R 100-41900-33421 PERA State Aid R 100-41900-33421 1,845.00 1,845.00 - 1,845.00 100.00%1,845.00 0.00 R 100-41900-33422 Other State Grants and Aids R 100-41900-33422 - 3,000.00 5,720.42 -2,720.42 -90.68%5,720.00 2,720.00 R 100-41900-33620 Other County Grants/Aid R 100-41900-33620 - 0.00 - 0.00 0%0.00 0.00 R 100-41900-33631 CARES ACT R 100-41900-33631 - 0.00 439,309.00 -439,309.00 0%0.00 0.00 CARES ACT R 100-41900-34000 Charges for Services R 100-41900-34000 - 0.00 190.14 -190.14 0%0.00 0.00 R 100-41900-34103 Zoning/Land Use Appl Fee R 100-41900-34103 26,715.00 45,000.00 40,725.00 4,275.00 9.50%45,000.00 0.00 R 100-41900-34105 Copies/Maps R 100-41900-34105 46.20 150.00 5.45 144.55 96.37%150.00 0.00 R 100-41900-34107 Special Assessment Search R 100-41900-34107 25.00 50.00 25.00 25.00 50.00%50.00 0.00 R 100-41900-34108 TIF Administration R 100-41900-34108 - 0.00 - 0.00 0%0.00 0.00 R 100-41900-34110 Escrow Administrative R 100-41900-34110 - 0.00 - 0.00 0%0.00 0.00 R 100-41900-34400 Recycling R 100-41900-34400 - 0.00 - 0.00 0%0.00 0.00 R 100-41900-34405 Clean Up Day Income R 100-41900-34405 2,558.00 3,000.00 - 3,000.00 100.00%0.00 -3,000.00 Clean Up Day Cancelled Due to COVID R 100-41900-36100 Special Assessments R 100-41900-36100 - 0.00 - 0.00 0%0.00 0.00 R 100-41900-36200 Miscellaneous Revenues R 100-41900-36200 2,723.70 2,500.00 4,080.65 -1,580.65 -63.23%4,081.00 1,581.00 R 100-41900-36210 Interest Earnings R 100-41900-36210 38,130.50 16,500.00 12,570.13 3,929.87 23.82%14,000.00 -2,500.00 Q1,Q2, Q3 Interest Shown R 100-41900-36215 Sale of Investments R 100-41900-36215 - 0.00 401.74 -401.74 0%0.00 0.00 R 100-41900-36217 Sale of Assets R 100-41900-36217 - 0.00 - 0.00 0%0.00 0.00 R 100-41900-36220 Other Rents and Royalties R 100-41900-36220 11,620.00 11,620.00 6,909.00 4,711.00 40.54%6,909.00 -4,711.00 Crop Rentals Decreased R 100-41900-36230 Donations R 100-41900-36230 - 0.00 - 0.00 0%0.00 0.00 R 100-41900-36233 Refunds/Reimbursements R 100-41900-36233 - 0.00 - 0.00 0%0.00 0.00 3,827,062.53$ 4,271,784.00$ 2,745,280.78$ 1,526,503.22$ 4,261,749.00$ (10,035.00)$ Elections R 100-41410-33631 CARES ACT R 100-41410-33631 - 0.00 - 0.00 0%0.00 0.00 -$ -$ -$ -$ -$ -$ Planning and Zoning R 100-41910-34103 Zoning/Land Use Appl Fee R 100-41910-34103 25.00 0.00 50.00 -50.00 0%50.00 50.00 R 100-41910-36200 Miscellaneous Revenues R 100-41910-36200 - 9,750.00 80.00 9,670.00 99.18%80.00 -9,670.00 Planner hired 5 months later 25.00$ 9,750.00$ 130.00$ 9,620.00$ 130.00$ (9,620.00)$ Code Enforcement R 100-41920-32100 Business/License Fee R 100-41920-32100 - 0.00 - 0.00 0%0.00 0.00 R 100-41920-34000 Charges for Services R 100-41920-34000 - 0.00 - 0.00 0%0.00 0.00 -$ -$ -$ -$ -$ -$ City Hall Operations R 100-41941-34100 General Government R 100-41941-34100 - 0.00 0%0.00 0.00 R 100-41941-34101 Facility Rental R 100-41941-34101 475.00 0.00 - 0.00 0%0.00 0.00 Limited Facility Rentals Due to Remodel R 100-41941-36200 Miscellaneous Revenues R 100-41941-36200 3,089.77 1,500.00 389.76 1,110.24 74.02%389.76 -1,110.24 3,564.77$ 1,500.00$ 389.76$ 1,110.24$ 389.76$ (1,110.24)$ Police R 100-42100-32240 Animal Licenses R 100-42100-32240 - 0.00 0%0.00 0.00 R 100-42100-33423 Police Aid R 100-42100-33423 71,749.70 69,000.00 - 69,000.00 100.00%78,758.65 9,758.65 R 100-42100-33424 Police POST Board Train Reimb R 100-42100-33424 11,930.12 10,300.00 10,350.02 -50.02 -0.49%10,350.00 50.00 R 100-42100-33620 Other County Grants/Aid R 100-42100-33620 10,370.33 10,000.00 - 10,000.00 100.00%10,000.00 0.00 Pass through to fund - (100-42100-111 and 100-42101-111) R 100-42100-34200 Police Permits R 100-42100-34200 4,335.00 4,000.00 3,860.00 140.00 3.50%4,000.00 0.00 R 100-42100-34201 Police Serviced Charges R 100-42100-34201 8,475.00 7,500.00 - 7,500.00 100.00%0.00 -7,500.00 Pass through to fund - (100-42100-111 and 100-42101-111) (Country Daze) R 100-42100-34202 Police Reports/Fees R 100-42100-34202 395.75 1,000.00 174.00 826.00 82.60%275.00 -725.00 R 100-42100-34203 Safe & Sober Grant R 100-42100-34203 7,993.24 0.00 20,449.66 -20,449.66 0%9,200.00 9,200.00 R 100-42100-34204 Training R 100-42100-34204 - 0.00 - 0.00 0%0.00 0.00 R 100-42100-34205 Police Event Over Time R 100-42100-34205 - 0.00 - 0.00 0%0.00 0.00 R 100-42100-35101 Fines R 100-42100-35101 51,505.35 60,000.00 14,093.60 45,906.40 76.51%20,000.00 -40,000.00 R 100-42100-36200 Miscellaneous Revenues R 100-42100-36200 443.75 0.00 380.00 -380.00 0%0.00 0.00 R 100-42100-36220 Other Rents and Royalties R 100-42100-36220 - 0.00 - 0.00 0%0.00 0.00 R 100-42100-36230 Donations R 100-42100-36230 - 0.00 - 0.00 0%0.00 0.00 R 100-42100-36233 Refunds/Reimbursements R 100-42100-36233 9,686.55 0.00 5,079.23 -5,079.23 0%10,000.00 10,000.00 STD and LTD reimbursements 176,884.79$ 161,800.00$ 54,386.51$ 107,413.49$ 142,583.65$ (19,216.35)$ Building Inspection R 100-42400-32210 Bldg/Plan Review Fees R 100-42400-32210 912,359.12$ 450,000.00$ 1,067,842.00$ -617,842.00 -137.30%1,100,000.00$ 650,000.00$ Significanlty higher than projected new home construction Public Works R 100-43100-33418 Muni State Aid St Maintenance R 100-43100-33418 172,933.34 135,000.00 155,079.10 -20,079.10 -14.87%135,000.00 0.00 R 100-43100-34300 Public Works Permits/Fees R 100-43100-34300 8,920.00 4,000.00 7,625.00 -3,625.00 -90.63%4,000.00 0.00 R 100-43100-34301 Dust Control R 100-43100-34301 39,047.77 37,500.00 34,884.93 2,615.07 6.97%37,500.00 0.00 R 100-43100-36100 Special Assessments R 100-43100-36100 - 0.00 - 0.00 0%0.00 0.00 R 100-43100-36200 Miscellaneous Revenues R 100-43100-36200 34,275.00 40,500.00 13,110.00 27,390.00 67.63%40,500.00 0.00 R 100-43100-36230 Donations R 100-43100-36230 - 0.00 - 0.00 0%0.00 0.00 R 100-43100-36233 Refunds/Reimbursements R 100-43100-36233 13,959.00 0.00 - 0.00 0%0.00 0.00 269,135.11$ 217,000.00$ 210,699.03$ 6,300.97$ 217,000.00$ -$ Ice & Snow Removal R 100-43125-36200 Ice & Snow Removal/Miscellaneous Rev R 100-43125-36200 12,615.73$ 6,000.00$ -$ 6,000.00 100.00%6,000.00$ -$ Engineering R 100-43170-32290 Watershed LGU Revenue R 100-43170-32290 250.00$ -$ 800.00$ -800.00 0%800.00$ 800.00$ Recycling R 100-43232-33610 County Recycling Grant R 100-43232-33610 15,221.00 16,000.00 10,228.42 5,771.58 36.07%13,990.00 -2,010.00 R 100-43232-34400 Recycling R 100-43232-34400 5,384.12 3,500.00 1,505.99 1,994.01 56.97%3,500.00 0.00 R 100-43232-36200 Miscellaneous Revenues R 100-43232-36200 - 0.00 66.99 -66.99 0%66.99 66.99 20,605.12$ 19,500.00$ 11,801.40$ 7,698.60$ 17,556.99$ (1,943.01)$ 1 of 6 CITY OF CORCORAN 2020 PERFORMANCE REPORT - GENERAL FUND OCTOBER 31, 2020 UNAUDITED 11a. Account Description 2019 Actual 2020 Budget 2020 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS Parks R 100-45200-33422 Other State Grants and Aids R 100-45200-33422 40,652.36 35,000.00 21,621.64 13,378.36 38.22%35,000.00 0.00 R 100-45200-34101 Facility Rental R 100-45200-34101 1,350.00 3,000.00 1,242.06 1,757.94 58.60%1,242.00 -1,758.00 R 100-45200-36199 Recreation Programming R 100-45200-36199 53,302.97 56,000.00 5.00 55,995.00 99.99%5.00 -55,995.00 Recreation programming cancelled due to pandemic R 100-45200-36200 Miscellaneous Revenues R 100-45200-36200 150.00 500.00 50.00 450.00 90.00%50.00 -450.00 R 100-45200-36230 Donations R 100-45200-36230 - 0.00 768.00 -768.00 0%768.00 768.00 R 100-45200-36233 Refunds/Reimbursements R 100-45200-36233 640.00 0.00 - 0.00 0%0.00 0.00 96,095.33$ 94,500.00$ 23,686.70$ 70,813.30$ 37,065.00$ (57,435.00)$ Transfers to/from Other Funds R 100-49360-39200 Transfer from Other Fund R 100-49360-39200 205,830.00$ 218,872.00 - 218,872.00$ 100.00%218,872.00$ -$ Total Revenue 5,524,428$ 5,450,706$ 4,115,016$ 1,335,690$ 6,002,146$ 551,440$ EXPENSE City Charter E 100-41000-210 Operating Supplies (GENERAL)E 100-41000-210 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41000-300 Professional Srvs (GENERAL)E 100-41000-300 0.00 0.00 0.00 0.00 0%0.00 0.00 -$ -$ -$ -$ -$ -$ City Council E 100-41100-100 Wages and Salaries (GENERAL)E 100-41100-100 19,260.00 19,260.00 9,630.00 9,630.00 50.00%19,260.00 0.00 E 100-41100-122 FICA E 100-41100-122 1,194.12 1,195.00 597.06 597.94 50.04%1,195.00 0.00 E 100-41100-126 Medicare E 100-41100-126 279.27 280.00 139.66 140.34 50.12%280.00 0.00 E 100-41100-208 Training and Instruction E 100-41100-208 580.00 5,000.00 3,089.00 1,911.00 38.22%3,100.00 -1,900.00 E 100-41100-210 Operating Supplies (GENERAL)E 100-41100-210 1,351.58 1,500.00 150.32 1,349.68 89.98%200.00 -1,300.00 E 100-41100-219 Covid-19 Coronavirus E 100-41100-219 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41100-364 Worker's Comp Insurance E 100-41100-364 67.00 71.00 0.00 71.00 100.00%71.00 0.00 22,731.97$ 27,306.00$ 13,606.04$ 13,699.96$ 24,106.00$ (3,200.00)$ Wastewater Committee E 100-41120-210 Operating Supplies (GENERAL)E 100-41120-210 0.00 0.00 0.00 0.00 0%0.00 0.00 Newspaper/Newsletter/Website E 100-41130-351 Newsletter Expenses E 100-41130-351 7,147.91 9,000.00 8,498.67 501.33 5.57%9,000.00 0.00 E 100-41130-354 Web Site E 100-41130-354 975.00 4,500.00 400.00 4,100.00 91.11%500.00 -4,000.00 8,122.91$ 13,500.00$ 8,898.67$ 4,601.33$ 9,500.00$ (4,000.00)$ City Administrator E 100-41300-100 Wages and Salaries (GENERAL)E 100-41300-100 126,130.85 128,752.00 105,015.10 23,736.90 18.44%128,752.00 0.00 E 100-41300-121 PERA E 100-41300-121 9,411.16 9,656.00 7,876.13 1,779.87 18.43%9,656.00 0.00 E 100-41300-122 FICA E 100-41300-122 7,412.89 7,983.00 5,798.91 2,184.09 27.36%7,983.00 0.00 E 100-41300-126 Medicare E 100-41300-126 1,733.67 1,867.00 1,356.20 510.80 27.36%1,867.00 0.00 E 100-41300-130 Employer Paid FSA E 100-41300-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41300-131 Employer Paid Health E 100-41300-131 12,984.70 19,487.00 9,297.64 10,189.36 52.29%19,487.00 0.00 E 100-41300-132 Medical Cafeteria Plan E 100-41300-132 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41300-133 Employer Paid H S A E 100-41300-133 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41300-140 Unemployment Comp (GENERAL)E 100-41300-140 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41300-208 Training and Instruction E 100-41300-208 3,720.41 5,000.00 1,040.00 3,960.00 79.20%3,000.00 -2,000.00 E 100-41300-210 Operating Supplies (GENERAL)E 100-41300-210 1,184.39 1,000.00 428.18 571.82 57.18%1,000.00 0.00 E 100-41300-219 Covid-19 Coronavirus E 100-41300-219 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41300-300 Professional Srvs (GENERAL)E 100-41300-300 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41300-364 Worker's Comp Insurance E 100-41300-364 734.00 771.00 0.00 771.00 100.00%771.00 0.00 E 100-41300-433 Dues and Memberships E 100-41300-433 1,074.92 1,300.00 2,252.50 -952.50 -73.27%2,500.00 1,200.00 164,386.99$ 175,816.00$ 133,064.66$ 42,751.34$ 175,016.00$ (800.00)$ Clerk/Admin E 100-41400-100 Wages and Salaries (GENERAL)E 100-41400-100 227,746.45 260,181.00 208,925.13 51,255.87 19.70%260,181.00 0.00 E 100-41400-110 Overtime E 100-41400-110 0.00 2,500.00 0.00 2,500.00 100.00%2,500.00 0.00 Election Wages Will Reflect this E 100-41400-121 PERA E 100-41400-121 17,080.98 19,515.00 15,669.39 3,845.61 19.71%19,515.00 0.00 E 100-41400-122 FICA E 100-41400-122 14,393.93 16,132.00 12,701.64 3,430.36 21.26%16,132.00 0.00 E 100-41400-126 Medicare E 100-41400-126 3,366.33 3,773.00 2,970.54 802.46 21.27%3,773.00 0.00 E 100-41400-130 Employer Paid FSA E 100-41400-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41400-131 Employer Paid Health E 100-41400-131 55,725.16 64,368.56 61,399.34 2,969.22 4.61%64,368.56 0.00 E 100-41400-132 Medical Cafeteria Plan E 100-41400-132 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41400-133 Employer Paid H S A E 100-41400-133 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41400-140 Unemployment Comp (GENERAL)E 100-41400-140 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41400-208 Training and Instruction E 100-41400-208 3,598.50 11,550.00 3,426.00 8,124.00 70.34%9,000.00 -2,550.00 E 100-41400-210 Operating Supplies (GENERAL)E 100-41400-210 1,799.01 1,750.00 264.08 1,485.92 84.91%1,250.00 -500.00 E 100-41400-219 Covid-19 Coronavirus E 100-41400-219 0.00 0.00 25.36 -25.36 0%0.00 0.00 E 100-41400-300 Professional Srvs (GENERAL)E 100-41400-300 136.85 0.00 0.00 0.00 0%0.00 0.00 E 100-41400-364 Worker's Comp Insurance E 100-41400-364 1,972.00 2,071.00 0.00 2,071.00 100.00%2,071.00 0.00 E 100-41400-433 Dues and Memberships E 100-41400-433 1,447.69 1,150.00 905.00 245.00 21.30%1,150.00 0.00 327,266.90$ 382,990.56$ 306,286.48$ 76,704.08$ 379,940.56$ (3,050.00)$ Elections E 100-41410-202 CARES Act Expenditures E 100-41410-202 0.00 0.00 6,119.00 -6,119.00 0%0.00 0.00 E 100-41410-219 Covid-19 Coronavirus E 100-41410-219 0.00 0.00 2,359.70 -2,359.70 0%0.00 0.00 E 100-41410-210 Operating Supplies (GENERAL)E 100-41410-210 1,419.87 14,000.00 19,186.14 -5,186.14 -37.04%19,186.00 5,186.00 1,419.87$ 14,000.00$ 27,664.84$ (13,664.84)$ 19,186.00$ 5,186.00$ Auditor/Treasurer E 100-41540-300 Professional Srvs (GENERAL)E 100-41540-300 37,000.00 32,500.00 41,075.00 -8,575.00 -26.38%41,075.00 8,575.00 Assessor E 100-41550-201 Postage/Shipping (GENERAL)E 100-41550-201 0.00 0.00 3.50 -3.50 0%0.00 0.00 E 100-41550-210 Operating Supplies (GENERAL)E 100-41550-210 875.97 1,000.00 1,764.12 -764.12 -76.41%1,765.00 765.00 E 100-41550-300 Professional Srvs (GENERAL)E 100-41550-300 72,994.50 66,700.00 57,204.32 9,495.68 14.24%66,700.00 0.00 73,870.47$ 67,700.00$ 58,971.94$ 8,728.06$ 68,465.00$ 765.00$ Attorney E 100-41600-219 Covid-19 Coronavirus E 100-41600-219 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41600-300 Professional Srvs (GENERAL)E 100-41600-300 34,152.26 32,000.00 32,700.59 -700.59 -2.19%35,000.00 3,000.00 E 100-41600-304 Legal Fees E 100-41600-304 0.00 0.00 0.00 0.00 0%0.00 0.00 34,152.26$ 32,000.00$ 32,700.59$ (700.59)$ 35,000.00$ 3,000.00$ 2 of 6 CITY OF CORCORAN 2020 PERFORMANCE REPORT - GENERAL FUND OCTOBER 31, 2020 UNAUDITED 11a. Account Description 2019 Actual 2020 Budget 2020 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS Other General Government E 100-41900-131 Employer Paid Health E 100-41900-131 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41900-150 Worker's Comp (GENERAL)E 100-41900-150 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41900-201 Postage/Shipping E 100-41900-201 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41900-202 CARES Act Expenditures E 100-41900-202 0.00 0.00 202,520.47 -202,520.47 0%0.00 0.00 E 100-41900-208 Training and Instruction E 100-41900-208 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41900-210 Operating Supplies (GENERAL)E 100-41900-210 2,459.05 7,500.00 7,127.22 372.78 4.97%8,500.00 1,000.00 Wetland Buffer Signs (Developer Pass Thru) and Hennepin County Taxes E 100-41900-300 Professional Srvs (GENERAL)E 100-41900-300 11,212.46 12,500.00 5,369.65 7,130.35 57.04%9,000.00 -3,500.00 E 100-41900-360 Insurance (GENERAL)E 100-41900-360 67,666.00 71,050.00 175,071.00 -104,021.00 -146.41%71,050.00 0.00 WC Needs to Be Allocated Over the Accounts or Removed from Each Department E 100-41900-430 Misc. Banking Charge E 100-41900-430 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41900-433 Dues and Memberships E 100-41900-433 25,950.10 25,000.00 18,771.66 6,228.34 24.91%25,000.00 0.00 ECW,Metro Cities,NWHHSC,Community Media,LMC,I94 Chamber, Home Free E 100-41900-700 Transfers E 100-41900-700 304,052.00 337,000.00 0.00 337,000.00 100.00%337,000.00 0.00 E 100-41900-810 Refunds/Reimbursements E 100-41900-810 0.00 0.00 0.00 0.00 0%0.00 0.00 411,339.61$ 453,050.00$ 408,860.00$ 44,190.00$ 450,550.00$ (2,500.00)$ Planning & Zoning E 100-41910-100 Wages and Salaries (GENERAL)E 100-41910-100 0.00 37,662.00 1,333.20 36,328.80 96.46%15,000.00 -22,662.00 Planner started 5 months later than planned E 100-41910-121 PERA E 100-41910-121 0.00 2,825.00 99.99 2,725.01 96.46%2,825.00 0.00 E 100-41910-122 FICA E 100-41910-122 0.00 2,335.00 99.35 2,235.65 95.75%2,335.00 0.00 E 100-41910-126 Medicare E 100-41910-126 0.00 546.00 23.24 522.76 95.74%546.00 0.00 E 100-41910-130 Employer Paid FSA E 100-41910-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41910-131 Employer Paid Health E 100-41910-131 0.00 11,367.00 274.38 11,092.62 97.59%3,000.00 -8,367.00 E 100-41910-208 Training and Instruction E 100-41910-208 0.00 500.00 0.00 500.00 100.00%500.00 0.00 E 100-41910-210 Operating Supplies (GENERAL)E 100-41910-210 35.62 500.00 412.66 87.34 17.47%500.00 0.00 E 100-41910-300 Professional Srvs (GENERAL)E 100-41910-300 73,906.75 57,000.00 65,196.96 -8,196.96 -14.38%70,000.00 13,000.00 E 100-41910-344 Public Hearing Notices E 100-41910-344 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41910-364 Workers Comp Insurance E 100-41910-364 0.00 129.00 0.00 129.00 100.00%129.00 0.00 73,942.37$ 112,864.00$ 67,439.78$ 45,424.22$ 94,835.00$ (18,029.00)$ E 100-41911-300 Professional Srvs (GENERAL) E 100-41911-300 0.00 0.00 0.00 0.00 0%0.00 0.00 -$ -$ -$ -$ -$ -$ Code Enforcement E 100-41920-100 Wages and Salaries (GENERAL)E 100-41920-100 68,549.08 70,346.00 56,276.48 14,069.52 20.00%70,346.00 0.00 E 100-41920-110 Overtime E 100-41920-110 0.00 250.00 0.00 250.00 100.00%250.00 0.00 E 100-41920-121 PERA E 100-41920-121 5,141.19 5,351.00 4,220.73 1,130.27 21.12%5,351.00 0.00 E 100-41920-122 FICA E 100-41920-122 4,317.33 4,423.00 3,768.36 654.64 14.80%4,423.00 0.00 E 100-41920-126 Medicare E 100-41920-126 1,075.55 1,035.00 881.30 153.70 14.85%1,035.00 0.00 E 100-41920-130 Employer Paid FSA E 100-41920-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41920-131 Employer Paid Health E 100-41920-131 8,338.51 8,474.00 7,050.41 1,423.59 16.80%8,474.00 0.00 E 100-41920-132 Medical Cafeteria Plan E 100-41920-132 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41920-208 Training and Instruction E 100-41920-208 715.00 750.00 0.00 750.00 100.00%750.00 0.00 E 100-41920-210 Operating Supplies (GENERAL)E 100-41920-210 1,317.78 1,000.00 293.96 706.04 70.60%1,000.00 0.00 E 100-41920-219 Covid-19 Coronavirus E 100-41920-219 0.00 0.00 25.36 -25.36 0%0.00 0.00 E 100-41920-300 Professional Srvs (GENERAL)E 100-41920-300 31,160.75 30,000.00 26,163.50 3,836.50 12.79%30,000.00 0.00 E 100-41920-331 Vehicle Expense E 100-41920-331 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41920-344 Public Hearing Notices E 100-41920-344 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41920-364 Worker's Comp Insurance E 100-41920-364 488.00 513.00 0.00 513.00 100.00%513.00 0.00 E 100-41920-417 Uniforms E 100-41920-417 0.00 250.00 0.00 250.00 100.00%250.00 0.00 E 100-41920-433 Dues and Memberships E 100-41920-433 0.00 150.00 65.00 85.00 56.67%150.00 0.00 121,103.19$ 122,542.00$ 98,745.10$ 23,796.90$ 122,542.00$ -$ City Hall Operations E 100-41941-200 Office Supplies (GENERAL)E 100-41941-200 6,609.24 3,750.00 3,208.94 541.06 14.43%3,750.00 0.00 E 100-41941-201 Postage/Shipping E 100-41941-201 3,435.40 3,750.00 866.55 2,883.45 76.89%3,750.00 0.00 E 100-41941-207 Computer Supplies E 100-41941-207 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-210 Operating Supplies (GENERAL)E 100-41941-210 26,622.01 19,000.00 10,325.55 8,674.45 45.66%15,000.00 -4,000.00 E 100-41941-219 Covid-19 Coronavirus E 100-41941-219 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-228 Dust Control E 100-41941-228 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-261 Recreation Complex E 100-41941-261 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-300 Professional Srvs (GENERAL)E 100-41941-300 12,789.04 15,500.00 14,775.36 724.64 4.68%17,500.00 2,000.00 E 100-41941-304 Legal Fees E 100-41941-304 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-321 Telephone E 100-41941-321 2,289.84 2,500.00 2,447.27 52.73 2.11%2,750.00 250.00 E 100-41941-352 General Notices and Pub Info E 100-41941-352 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-364 Worker's Comp Insurance E 100-41941-364 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-380 Utility & Services (GENERAL)E 100-41941-380 15,115.12 15,000.00 12,845.16 2,154.84 14.37%15,000.00 0.00 E 100-41941-400 Repairs & Maint Cont (GENERAL)E 100-41941-400 12,899.34 16,500.00 7,132.85 9,367.15 56.77%16,500.00 0.00 E 100-41941-430 Misc. Banking Charge E 100-41941-430 267.00 300.00 272.60 27.40 9.13%300.00 0.00 E 100-41941-432 Credit Card Fees E 100-41941-432 6,538.79 3,750.00 5,294.00 -1,544.00 -41.17%5,500.00 1,750.00 E 100-41941-520 Buildings and Structures E 100-41941-520 0.00 6,000.00 0.00 6,000.00 100.00%6,000.00 0.00 E 100-41941-530 Improvements Other Than Bldg E 100-41941-530 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-610 Interest E 100-41941-610 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41941-810 Refunds/Reimbursements E 100-41941-810 0.00 0.00 0.00 0.00 0%0.00 0.00 86,565.78$ 86,050.00$ 57,168.28$ 28,881.72$ 86,050.00$ -$ IT (Info Technology) E 100-41951-207 Computer Supplies E 100-41951-207 31,561.24 28,000.00 26,890.84 1,109.16 3.96%28,000.00 0.00 E 100-41951-210 Operating Supplies E 100-41951-210 8,800.39 11,000.00 8,044.74 2,955.26 26.87%11,000.00 0.00 E 100-41951-219 Covid-19 Coronavirus E 100-41951-219 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41951-300 Professional Srvs E 100-41951-300 66,943.64 75,000.00 71,583.40 3,416.60 4.56%75,000.00 0.00 E 100-41951-520 Building and Structures E 100-41951-520 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-41951-530 Improvements Other Than Bldg E 100-41951-530 8,394.00 9,000.00 0.00 9,000.00 100.00%9,000.00 0.00 E 100-41951-810 Refunds/Reimbursements E 100-41951-810 8,000.00 0.00 -7,000.00 7,000.00 0%-7,000.00 -7,000.00 NIBERS reimbursement 123,699.27$ 123,000.00$ 99,518.98$ 23,481.02$ 116,000.00$ (7,000.00)$ 3 of 6 CITY OF CORCORAN 2020 PERFORMANCE REPORT - GENERAL FUND OCTOBER 31, 2020 UNAUDITED 11a. Account Description 2019 Actual 2020 Budget 2020 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS Police E 100-42100-100 Wages and Salaries (GENERAL)E 100-42100-100 750,536.94 760,846.00 359,523.82 401,322.18 52.75%760,846.00 0.00 E 100-42100-110 Overtime E 100-42100-110 20,037.82 23,000.00 16,606.53 6,393.47 27.80%23,000.00 0.00 E 100-42100-111 Overtime Events/Grants E 100-42100-111 18,040.82 12,000.00 3,610.72 8,389.28 69.91%6,000.00 -6,000.00 Pass thru revenue 100-42100-33620, 100-42100-34201 E 100-42100-119 CARES Act Payroll Costs E 100-42100-119 0.00 0.00 214,782.64 -214,782.64 0%0.00 0.00 E 100-42100-121 PERA E 100-42100-121 125,479.88 136,552.00 101,264.62 35,287.38 25.84%136,552.00 0.00 E 100-42100-122 FICA E 100-42100-122 415.59 0.00 -246.10 246.10 0%0.00 0.00 E 100-42100-126 Medicare E 100-42100-126 11,127.32 11,366.00 8,413.61 2,952.39 25.98%11,366.00 0.00 E 100-42100-130 Employer Paid FSA E 100-42100-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42100-131 Employer Paid Health E 100-42100-131 156,935.59 154,105.00 141,067.08 13,037.92 8.46%154,105.00 0.00 E 100-42100-132 Medical Cafeteria Plan E 100-42100-132 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42100-133 Employer Paid H S A E 100-42100-133 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42100-134 Employer Paid H R A E 100-42100-134 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42100-200 Office Supplies (GENERAL)E 100-42100-200 2,348.20 3,600.00 563.30 3,036.70 84.35%3,600.00 0.00 E 100-42100-201 Postage/Shipping E 100-42100-201 33.68 250.00 34.31 215.69 86.28%250.00 0.00 E 100-42100-208 Training and Instruction E 100-42100-208 22,716.65 24,900.00 19,453.06 5,446.94 21.88%24,900.00 0.00 E 100-42100-209 Police Reserves E 100-42100-209 3,939.38 3,500.00 1,384.53 2,115.47 60.44%3,500.00 0.00 E 100-42100-210 Operating Supplies (GENERAL)E 100-42100-210 9,344.31 18,000.00 10,931.09 7,068.91 39.27%12,000.00 -6,000.00 E 100-42100-211 Contracted Security E 100-42100-211 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42100-212 Motor Fuels E 100-42100-212 26,498.01 22,000.00 13,567.09 8,432.91 38.33%22,000.00 0.00 E 100-42100-218 Investigations E 100-42100-218 973.47 1,000.00 249.99 750.01 75.00%1,000.00 0.00 E 100-42100-219 Covid-19 Coronavirus E 100-42100-219 0.00 0.00 984.69 -984.69 0%1,000.00 1,000.00 E 100-42100-220 Repair/Maint Supply (GENERAL)E 100-42100-220 9,608.31 9,500.00 15,422.59 -5,922.59 -62.34%16,000.00 6,500.00 More squad repairs than anticipated E 100-42100-223 Building Repair Supplies E 100-42100-223 5,755.80 3,500.00 5,586.29 -2,086.29 -59.61%3,500.00 0.00 E 100-42100-300 Professional Srvs (GENERAL)E 100-42100-300 1,611.85 3,000.00 5,018.92 -2,018.92 -67.30%4,000.00 1,000.00 E 100-42100-301 Prisoner E 100-42100-301 4,540.50 8,000.00 1,595.60 6,404.40 80.06%4,000.00 -4,000.00 E 100-42100-304 Legal Fees E 100-42100-304 24,938.79 27,500.00 19,801.04 7,698.96 28.00%24,000.00 -3,500.00 E 100-42100-321 Telephone E 100-42100-321 8,716.52 9,500.00 8,331.51 1,168.49 12.30%9,500.00 0.00 E 100-42100-323 Radio Units E 100-42100-323 17,360.89 18,500.00 18,751.94 -251.94 -1.36%20,000.00 1,500.00 E 100-42100-364 Worker's Comp Insurance E 100-42100-364 44,252.00 45,414.00 0.00 45,414.00 100.00%45,414.00 0.00 E 100-42100-380 Utility & Services (GENERAL)E 100-42100-380 7,794.60 9,500.00 7,038.37 2,461.63 25.91%9,500.00 0.00 E 100-42100-417 Uniforms E 100-42100-417 8,414.10 12,000.00 1,714.59 10,285.41 85.71%13,000.00 1,000.00 E 100-42100-433 Dues and Memberships E 100-42100-433 2,065.00 1,800.00 1,892.24 -92.24 -5.12%1,892.00 92.00 E 100-42100-490 Donations (Gambling Proceeds)E 100-42100-490 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42100-550 Motor Vehicles E 100-42100-550 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42100-810 Refunds/Reimbursements E 100-42100-810 1,500.00 0.00 2,929.26 -2,929.26 0%0.00 0.00 1,284,986.02$ 1,319,333.00$ 980,273.33$ 339,059.67$ 1,310,925.00$ (8,408.00)$ Part Time Officers E 100-42101-100 Wages and Salaries (GENERAL)E 100-42101-100 68,402.58 50,003.40 56,497.20 -6,493.80 -12.99%64,000.00 13,996.60 E 100-42101-110 Overtime E 100-42101-110 0.00 0.00 150.48 -150.48 0%9,000.00 9,000.00 E 100-42101-111 Overtime Events/Grants E 100-42101-111 9,526.50 5,000.00 13,682.50 -8,682.50 -173.65%5,000.00 0.00 E 100-42101-120 Employer Contrib Ret (GENERAL)E 100-42101-120 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-121 PERA E 100-42101-121 5,786.48 8,288.90 4,399.60 3,889.30 46.92%6,000.00 -2,288.90 E 100-42101-122 FICA E 100-42101-122 2,679.95 3,100.16 3,436.00 -335.84 -10.83%4,300.00 1,199.84 E 100-42101-126 Medicare E 100-42101-126 1,117.69 725.05 1,032.09 -307.04 -42.35%1,500.00 774.95 E 100-42101-130 Employer Paid FSA E 100-42101-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-131 Employer Paid Health E 100-42101-131 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-132 Medical Cafeteria Plan E 100-42101-132 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-133 Employer Paid H S A E 100-42101-133 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-140 Unemployment Comp (GENERAL)E 100-42101-140 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-150 Worker's Comp (GENERAL)E 100-42101-150 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-160 Liability Insurance Employees E 100-42101-160 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42101-219 Liability Insurance Employees E 100-42101-219 0.00 0.00 0.00 0.00 0%0.00 0.00 87,513.20$ 67,117.51$ 79,197.87$ (12,080.36)$ 89,800.00$ 22,682.49$ Police Admin E 100-42102-100 Wages and Salaries (GENERAL)E 100-42102-100 78,616.60 86,928.00 54,175.47 32,752.53 37.68%66,000.00 -20,928.00 E 100-42102-110 Overtime E 100-42102-110 83.10 500.00 0.00 500.00 100.00%500.00 0.00 E 100-42102-120 Employer Contrib Ret (GENERAL)E 100-42102-120 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42102-121 PERA E 100-42102-121 4,766.53 6,557.00 4,063.16 2,493.84 38.03%4,800.00 -1,757.00 E 100-42102-122 FICA E 100-42102-122 5,119.63 5,421.00 3,490.82 1,930.18 35.61%4,200.00 -1,221.00 E 100-42102-126 Medicare E 100-42102-126 1,197.34 1,268.00 816.40 451.60 35.62%1,000.00 -268.00 E 100-42102-130 Employer Paid FSA E 100-42102-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42102-131 Employer Paid Health E 100-42102-131 17,534.43 16,921.00 16,258.44 662.56 3.92%16,921.00 0.00 E 100-42102-132 Medical Cafeteria Plan E 100-42102-132 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42102-133 Employer Paid H S A E 100-42102-133 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42102-140 Unemployment Comp (GENERAL)E 100-42102-140 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42102-150 Worker's Comp (GENERAL)E 100-42102-150 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42102-160 Liability Insurance Employees E 100-42102-160 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42102-219 Covid-19 Coronavirus E 100-42102-219 0.00 0.00 0.00 0.00 0%0.00 0.00 107,317.63$ 117,595.00$ 78,804.29$ 38,790.71$ 93,421.00$ (24,174.00)$ Fire E 100-42200-550 Motor Vehicles E 100-42200-550 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42200-580 Other Equipment E 100-42200-580 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-42200-300 Professional Srvs (GENERAL)E 100-42200-300 348,658.21 367,000.00 366,102.74 897.26 0.24%367,000.00 0.00 348,658.21$ 367,000.00$ 366,102.74$ 897.26$ 367,000.00$ -$ Building Inspection E 100-42400-300 Professional Srvs (GENERAL)E 100-42400-300 335,863.11 166,500.00 133,625.89 32,874.11 19.74%407,000.00 240,500.00 E 100-42400-303 Engineering Fees E 100-42400-303 0.00 0.00 160.50 -160.50 0%0.00 0.00 E 100-42400-437 Surcharges E 100-42400-437 30,877.86 13,500.00 33,830.09 -20,330.09 -150.59%33,000.00 19,500.00 366,740.97$ 180,000.00$ 167,616.48$ 12,383.52$ 440,000.00$ 260,000.00$ 4 of 6 CITY OF CORCORAN 2020 PERFORMANCE REPORT - GENERAL FUND OCTOBER 31, 2020 UNAUDITED 11a. Account Description 2019 Actual 2020 Budget 2020 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS Public Works E 100-43100-100 Wages and Salaries (GENERAL)E 100-43100-100 451,309.59 500,476.00 352,090.48 148,385.52 29.65%450,000.00 -50,476.00 Vacant Position - Additional Seasonal Positions Hours in Parks E 100-43100-110 Overtime E 100-43100-110 50,049.75 30,000.00 26,188.32 3,811.68 12.71%30,000.00 0.00 E 100-43100-121 PERA E 100-43100-121 37,146.12 39,786.00 28,396.45 11,389.55 28.63%39,786.00 0.00 E 100-43100-122 FICA E 100-43100-122 29,069.73 32,890.00 22,565.96 10,324.04 31.39%32,890.00 0.00 E 100-43100-126 Medicare E 100-43100-126 6,798.55 7,692.00 5,277.53 2,414.47 31.39%7,692.00 0.00 E 100-43100-130 Employer Paid FSA E 100-43100-130 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-131 Employer Paid Health E 100-43100-131 103,129.39 122,829.00 98,477.43 24,351.57 19.83%122,829.00 0.00 E 100-43100-132 Medical Cafeteria Plan E 100-43100-132 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-133 Employer Paid H S A E 100-43100-133 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-134 Employer Paid H R A E 100-43100-134 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-140 Unemployment Comp (GENERAL)E 100-43100-140 2,664.69 0.00 4,948.71 -4,948.71 0%0.00 0.00 E 100-43100-200 Office Supplies (GENERAL)E 100-43100-200 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-208 Training and Instruction E 100-43100-208 3,735.53 4,500.00 2,219.46 2,280.54 50.68%3,500.00 -1,000.00 E 100-43100-210 Operating Supplies (GENERAL)E 100-43100-210 35,372.79 30,000.00 26,044.93 3,955.07 13.18%30,000.00 0.00 E 100-43100-212 Motor Fuels E 100-43100-212 42,059.67 29,000.00 15,703.78 13,296.22 45.85%29,000.00 0.00 E 100-43100-219 Covid-19 Coronavirus E 100-43100-219 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-220 Repair/Maint Supply (GENERAL)E 100-43100-220 49,986.76 33,000.00 28,139.18 4,860.82 14.73%33,000.00 0.00 E 100-43100-222 Seal Coating E 100-43100-222 42,397.60 67,500.00 101,296.90 -33,796.90 -50.07%101,297.00 33,797.00 E 100-43100-223 Building Repair Supplies E 100-43100-223 9,916.04 15,000.00 9,452.17 5,547.83 36.99%15,000.00 0.00 E 100-43100-225 Landscape/Ditch Materials E 100-43100-225 14,287.13 15,000.00 11,422.98 3,577.02 23.85%15,000.00 0.00 E 100-43100-226 Sign Repair Materials E 100-43100-226 5,670.83 6,500.00 2,710.69 3,789.31 58.30%6,500.00 0.00 E 100-43100-227 Crack Filling E 100-43100-227 5,037.60 10,000.00 0.00 10,000.00 100.00%0.00 -10,000.00 E 100-43100-228 Dust Control E 100-43100-228 96,952.64 100,000.00 111,095.45 -11,095.45 -11.10%111,095.00 11,095.00 E 100-43100-229 Culverts E 100-43100-229 8,195.20 12,000.00 0.00 12,000.00 100.00%12,000.00 0.00 E 100-43100-230 MSA Expense E 100-43100-230 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-231 Tiling E 100-43100-231 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-232 Gravel E 100-43100-232 146,367.31 147,500.00 143,823.70 3,676.30 2.49%154,000.00 6,500.00 E 100-43100-233 Asphalt Maint/Patching E 100-43100-233 132,094.85 170,000.00 3,400.03 166,599.97 98.00%170,000.00 0.00 Projecte did not get completed; will transfer $130,000 to asphalt fund for 2021 E 100-43100-300 Professional Srvs (GENERAL)E 100-43100-300 1,228.05 2,100.00 0.00 2,100.00 100.00%2,100.00 0.00 Public Works Facility E 100-43100-321 Telephone E 100-43100-321 11,231.75 11,500.00 10,287.89 1,212.11 10.54%11,500.00 0.00 E 100-43100-364 Worker's Comp Insurance E 100-43100-364 7,643.65 7,476.00 0.00 7,476.00 100.00%7,476.00 0.00 E 100-43100-380 Utility & Services (GENERAL)E 100-43100-380 16,410.08 20,000.00 16,693.34 3,306.66 16.53%20,000.00 0.00 E 100-43100-381 Street/Signal Lights E 100-43100-381 4,070.32 10,000.00 3,879.29 6,120.71 61.21%5,000.00 -5,000.00 E 100-43100-417 Uniforms E 100-43100-417 10,056.35 10,000.00 5,548.43 4,451.57 44.52%10,000.00 0.00 E 100-43100-431 Misc Expense E 100-43100-431 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-433 Dues and Memberships E 100-43100-433 0.00 0.00 372.50 -372.50 0%0.00 0.00 E 100-43100-810 Refunds/Reimbursements E 100-43100-810 960.68 0.00 0.00 0.00 0%0.00 0.00 E 100-43100-811 Storm Damage Insurance Refunds E 100-43100-811 0.00 0.00 0.00 0.00 0%0.00 0.00 1,323,842.65$ 1,434,749.00$ 1,030,035.60$ 404,713.40$ 1,419,665.00$ (15,084.00)$ Ice & Snow Removal E 100-43125-210 Operating Supplies (GENERAL)E 100-43125-210 44,908.88$ 40,500.00$ 39,991.89$ 508.11$ 1.25%40,500.00$ -$ Engineeering E 100-43170-260 Comprehensive Plan E 100-43170-260 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-43170-299 Watershed LGU E 100-43170-299 4,677.50 7,500.00 13,880.10 -6,380.10 -85.07%12,000.00 4,500.00 E 100-43170-300 Professional Srvs (GENERAL)E 100-43170-300 30,109.42 25,000.00 41,759.40 -16,759.40 -67.04%35,000.00 10,000.00 E 100-43170-303 Engineering Fees E 100-43170-303 0.00 0.00 0.00 0.00 0%0.00 0.00 34,786.92$ 32,500.00$ 55,639.50$ (23,139.50)$ 47,000.00$ 14,500.00$ Employee Benefit Chgs E 100-43190-300 Professional Srvs (GENERAL)E 100-43190-300 0.00 0.00 0.00 0.00 0%0.00 0.00 Recycling E 100-43232-210 Operating Supplies (GENERAL)E 100-43232-210 3,238.44 3,500.00 0.00 3,500.00 100.00%3,500.00 0.00 E 100-43232-300 Professional Srvs (GENERAL)E 100-43232-300 9,429.89 8,300.00 11,778.01 -3,478.01 -41.90%8,300.00 0.00 12,668.33$ 11,800.00$ 11,778.01$ 21.99$ 11,800.00$ -$ Parks E 100-45200-100 Wages and Salaries (GENERAL)E 100-45200-100 60,656.34 93,122.00 47,391.77 45,730.23 49.11%65,000.00 -28,122.00 Seasonal Assistance - Plowing/Summer E 100-45200-110 Overtime E 100-45200-110 1,415.69 0.00 1,320.60 -1,320.60 0%1,321.00 1,321.00 E 100-45200-119 CARES Act Payroll Costs E 100-45200-119 0.00 0.00 22,005.89 -22,005.89 0%0.00 0.00 E 100-45200-121 PERA E 100-45200-121 1,942.31 3,787.00 3,139.56 647.44 17.10%3,787.00 0.00 E 100-45200-122 FICA E 100-45200-122 3,819.65 5,774.00 4,563.37 1,210.63 20.97%5,774.00 0.00 E 100-45200-126 Medicare E 100-45200-126 892.94 1,350.00 1,067.25 282.75 20.94%1,350.00 0.00 E 100-45200-131 Employer Paid Health E 100-45200-131 0.00 15,511.00 3,993.47 11,517.53 74.25%15,511.00 0.00 E 100-45200-132 Medical Cafeteria Plan E 100-45200-132 0.00 0.00 3,342.88 -3,342.88 0%0.00 0.00 E 100-45200-133 Employer Paid H S A E 100-45200-133 0.00 0.00 2,366.23 -2,366.23 0%0.00 0.00 E 100-45200-140 Unemployment Comp (GENERAL)E 100-45200-140 100.00 0.00 17.08 -17.08 0%0.00 0.00 E 100-45200-208 Training and Instruction E 100-45200-208 30.00 325.00 0.00 325.00 100.00%325.00 0.00 E 100-45200-210 Operating Supplies (GENERAL)E 100-45200-210 56,782.48 22,125.00 17,969.58 4,155.42 18.78%22,125.00 0.00 E 100-45200-219 Covid-19 Coronavirus E 100-45200-219 0.00 0.00 25.36 -25.36 0%0.00 0.00 E 100-45200-220 Repair/Maint Supply (GENERAL)E 100-45200-220 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-45200-221 Maintenance Projects E 100-45200-221 19,475.10 15,000.00 22,068.31 -7,068.31 -47.12%34,000.00 19,000.00 Park building roof project E 100-45200-222 Seal Coating E 100-45200-222 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-45200-261 Recreation Programming E 100-45200-261 241.00 26,000.00 4,529.00 21,471.00 82.58%4,529.00 -21,471.00 E 100-45200-300 Professional Srvs (GENERAL)E 100-45200-300 3,639.05 2,500.00 844.22 1,655.78 66.23%2,500.00 0.00 E 100-45200-321 Telephone E 100-45200-321 765.43 700.00 711.11 -11.11 -1.59%750.00 50.00 E 100-45200-364 Worker's Comp Insurance E 100-45200-364 9,256.00 9,719.00 0.00 9,719.00 100.00%9,719.00 0.00 E 100-45200-380 Utility & Services (GENERAL)E 100-45200-380 5,787.31 5,500.00 4,387.64 1,112.36 20.22%5,500.00 0.00 E 100-45200-417 Uniforms E 100-45200-417 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-45200-433 Dues and Memberships E 100-45200-433 410.00 380.00 0.00 380.00 100.00%380.00 0.00 E 100-45200-530 Improvements Other Than Bldgs E 100-45200-530 41,748.94 35,000.00 27,518.46 7,481.54 21.38%35,000.00 0.00 Northwest Trails Grant E 100-45200-810 Refunds/Reimbursements E 100-45200-810 0.00 0.00 0.00 0.00 0%0.00 0.00 206,962.24$ 236,793.00$ 167,261.78$ 69,531.22$ 207,571.00$ (29,222.00)$ 5 of 6 CITY OF CORCORAN 2020 PERFORMANCE REPORT - GENERAL FUND OCTOBER 31, 2020 UNAUDITED 11a. Account Description 2019 Actual 2020 Budget 2020 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS Transfers to/from Other Funds E 100-49360-710 Residual Equity Transfers E 100-49360-710 0.00 0.00 0.00 0.00 0%0.00 0.00 E 100-49360-720 Operating Transfers E 100-49360-720 0.00 0.00 0.00 0.00 0%0.00 0.00 -$ -$ -$ -$ -$ -$ Total Expense 5,303,987$ 5,450,706$ 4,330,702$ 1,120,004$ 5,649,948$ 199,241$ GENERAL FUND TOTALS Total Revenue 5,524,428$ 5,450,706$ 4,115,016$ 1,335,690$ 24.50%6,002,146$ 551,440$ Total Expense 5,303,987$ 5,450,706$ 4,330,702$ 1,120,004$ 20.55%5,649,948$ 199,241$ Total Revenue - Total Expense 220,441$ -$ (215,686)$ 215,686$ 0%352,199$ 352,199$ 6 of 6 City of Corcoran 2020/2021 City Council Schedule Agenda Item 12. December 21, 2020 (Monday) • Active Corcoran Planning Applications • Financial Performance Report • 2020 Year in Review • 2021 Water and Sanitary Sewer Budget • 2021 Fee Schedule • Closed Session – City Administrator Performance Evaluation • Resolution Honoring Ron Thomas • Resolution Honoring Brian Lother • Sergeant Appointment • 2021 Polling Location Resolution • Staffing Transition – Construction Services Coordinator • Scherber Rezoning January 14, 2021 • Oath of Office – Tom McKee • Oath of Office – Manoj Thomas • Bring Your Own Device Policy • City Goal setting meeting schedule • Commission Liaison Schedule • Annual Apppointments • 2021 City Calendar January 28, 2021 • Bellwether Park Improvement Project – Boardwalk/trails • Town Center Parkway Feasibility Study • Potential Land Sale – PID 35-119-23-42-0035 • 2021 Legislative Priorities • Concept Plan – Northeast Corcoran • Tavera Final Plat – 1st Addition • Closed Session – Property Acquisition for the 66th Avenue Gleason Parkway Corridor Improvements