The URL can be used to link to this page

Home My WebLink About2020-11-19 Charter Commission Agenda PacketCITY OF CORCORAN *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. Corcoran Charter Commission Annual Meeting Agenda November 19, 2020 – 5:30pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Open Forum 5.Approval of Minutes a.Draft Minutes of the November 25, 2019 Meeting* b.Draft Minutes of the November 12, 2020 Joint Work Session* 6.Unfinished Business 7.New Business a.Review of Correspondence* b.Commissioner Term Update* c.Annual Report to District Court Judge* d.Charter Commission 2021 Annual Meeting Date* e.Discussion on Implementing a Ward System* 8.Adjournment Meeting Held Via Telephone/Other Electronic Means Call-in Instructions Call: +1 312 626 6799 US Enter Meeting ID: 882 6399 8178 Press *9 to speak during the Public Comment Sections in the meeting. Video Instructions Click this link: https://us02web.zoom.us/j/88263998178 OR visit www.zoom.us and enter Meeting ID: 882 6399 8178 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. For more information on options to provide public comment visit: www.corcoranmn.gov Due to the COVID-19 health pandemic, the City Council’s regular meeting place is not available and is not open to the public. Pursuant to Minnesota Statute 13D.021 the one or more members of the City Council may participate by telephone or other electronic means. CITY OF CORCORAN Charter Commission Minutes Thursday, November 25, 2019 – 6:00pm 1 The Corcoran Charter Commission met on November 25, 2019, at City Hall in Corcoran, Minnesota. Present were Commissioners Asleson, Christensen, Gmach, Guenthner, Lother, Theis, and Tilbury. Also present were City Administrator Martens and Administrative Services Director Beise. 1.Call to Order Commission Chair Lother called the meeting to order at 6:17 pm. 2.Pledge of Allegiance Commission Chair Lother invited all in attendance to rise and join in the Pledge of Allegiance. 3.Approval of Agenda MOTION: made by Gmach, seconded by Theis to approve the agenda as presented. Voting Aye: Asleson, Christensen, Gmach, Guenthner, Lother, Theis, and Tilbury (Motion carried 7:0) 4.Open Forum No persons were present for Open Forum. 5.Approval of Minutes a.Draft Minutes of March 28, 2019 meeting MOTION: made by Asleson, seconded by Theis to approve the November 9, 2017 Draft Minutes as presented. Voting Aye: Asleson, Christenson, Gmach, Guenthner, Lother, Theis, and Tilbury (Motion carried 7:0) 6.Unfinished Business No unfinished business was heard. 7.New Business a.Review of Correspondence No correspondence was received. b.Commissioner Term Update The Commission reviewed the terms of the commissioners. The commission discussed terms and recruitment of members. c.Annual Report to District Court Judge MOTION: made by Gmach, seconded by Christenson to approve the annual report to the chief judge of the district. Voting Aye: Asleson, Lother, Theis, and Tilbury (Motion carried 4:0) d.2020 Charter Commission Annual Meeting Date Council reviewed the date and noted on calendars the proposed date. e.Resignation Notice Commissioner Asleson noted his upcoming move and intention to resign. The Commission thanked Commissioner Asleson for this service. 8.Adjournment MOTION: made by Asleson, seconded by Theis to adjourn. Voting Aye: Asleson, Lother, Theis, and Tilbury (Motion carried 4:0) Meeting adjourned at 6:25 pm. ________________________________ Jessica Beise – Administrative Services Director Agenda Item 5a. 1 CITY OF CORCORAN Charter Commission and City Council Joint Work Session Minutes Thursday, November 12, 2020 – 5:30pm The Corcoran Charter Commission and City Council met on November 12, 2020, in Corcoran, Minnesota. Pursuant to Minnesota Statute Section 13D.021 and due to the COVID-19 pandemic, the work session was held remotely through electronic means using the audio and video conferencing platform Zoom. Present for the Charter Commission via telephonic or other electronic means were Chair Lother, Commissioner Gmach, Commissioner Guenthner, Commissioner Tilbury, and Commissioner Thomas. Absent were Commissioners Christenson and Theis. Present for the City Council were Mayor Thomas at City Hall and present via telephonic or other electronic means were Councilor Anderson, Councilor Bottema, Councilor Lother, and Councilor Schultz. Also present were City Administrator Martens and Administrative Services Director Beise. 1.Call to Order Commission Chair Lother called the meeting to order at 5:35 pm. 2.Pledge of Allegiance Commission Chair Lother invited all in attendance to rise and join in the Pledge of Allegiance. 3.Discussion on Implementing A Ward System Commission Chair Lother introduced the topic and provided an overview for the discussion. Charter Commission members and City Council discussed the pros and cons of implementing a ward system in Corcoran. Staff was directed to place the item for continued discussion on the November 19, 2020 Charter Commission meeting. 4.Adjournment MOTION: made by Gmach, seconded by Guenthner to adjourn. Voting Aye: Lother, Gmach, Guenther, Tilbury, and Thomas. (Motion carried 5:0) Meeting adjourned at 6:52pm. ________________________________ Jessica Beise – Administrative Services Director Agenda Item 5b. Agenda Item 7a. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.ci.corcoran.mn.us MEMO Meeting Date: November 19, 2020 To: Charter Commission From: Jessica Beise, Administrative Services Director Re: Review of Correspondence ______________________________________________________________________ The last annual meeting of the Charter Commission took place on November 25, 2019. The following is a recap of correspondence to the Charter Commission since that date. • Petitions: none • Initiatives to adopt an ordinance: none • Initiative to recall an elected officer: none • Proposed charter amendments: none Attachments: None Agenda Item 7b. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.ci.corcoran.mn.us MEMO Meeting Date: November 19, 2020 To: Charter Commission From: Jessica Beise, Administrative Services Director Re: Commissioner Term Update ______________________________________________________________________ The following is the current appointment terms for Charter Commissioners: Term ending August 1, 2022 • George Gmach • Brian Lother • Phillip Christenson Term ending March 1, 2023 • Ken Guenthner Term ending January 31, 2024 • Manoj Thomas Term ending January 31, 2025 • Jim Tilbury Dorothy Theis resigned from the Charter Commission which was accepted by the City Council on November 12, 2020. The Council authorized staff to advertise the vacancy. Attachment: None Agenda Item 7c. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.ci.corcoran.mn.us MEMO Meeting Date: November 19, 2020 To: Charter Commission From: Jessica Beise, Administrative Services Director Re: Annual Report to District Court Judge ______________________________________________________________________ Minnesota Statute 410.05 Subd. 2 states “The Commission shall submit to the chief judge of the district court, on or before December 31 of each year, an annual report outlining its activities and accomplishments for the preceding calendar year”. Attached to this report is a draft report for consideration. Commission action: Consider a motion to approve the annual report to the chief judge of district. Attachment: 1. Draft Annual Report A Hidden Gem Waiting To Be Discovered www.ci.corcoran.mn.us 8200 County Road 116 Corcoran, MN 55340 Phone: 763-420-2288 Administrative Offices Public Works Offices 9100 County Road 19 Corcoran, MN 55357 Phone: 763-420-2652 Phone: 763-420-8966 Police Department Offices 8200 County Road 116 Corcoran, MN 55340 November 19, 2020 Chief Judge Toddrick Barnette Fourth Judicial District Court Hennepin County Government Center 300 South 6th Street Minneapolis, MN 55487-0422 Honorable Judge Barnette I am submitting this annual report on behalf of the Corcoran Charter Commission in accordance with Minnesota Statute 410.05, Subd. 2. The Commission meet in work session on November 12, 2020 to discuss a ward system for elections. The Commission’s annual meeting was held on November 19, 2020. The agenda for the meetings can be found at www.corcoranmn.gov under Our Government-> Commissions-> Charter Commission-> Agenda Packets. Sincerely, Brian Lother, Chair Corcoran Charter Commission Agenda Item 7d. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.ci.corcoran.mn.us MEMO Meeting Date: November 19, 2020 To: Charter Commission From: Jessica Beise, Administrative Services Director Re: Charter Commission 2021 Annual Meeting Date ______________________________________________________________________ The proposed date for the 2021 annual meeting is Thursday, October 14, 2021 at 5:30 pm. Charter Commission action: • Consider a motion to schedule the 2021 annual meeting of the Charter Commission for Monday, October 14, 2021. Attachment: None Agenda Item 7e. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.ci.corcoran.mn.us MEMO Meeting Date: November 19, 2020 To: Charter Commission From: Brad Martens Re: Discussion on Implementing a Ward System ______________________________________________________________________ The Charter Commission and City Council held a joint work session on November 12, 2020. The general consensus was that the Charter Commission should continue looking into this item. Staff would like to understand the specific direction from the Charter Commission following that meeting: 1. Do nothing 2. Provide more information 3. Draft an ordinance amendment 4. Schedule meeting following the completed census results 5. Other Attachment: None