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Home My WebLink About2021-11-10 Charter Commission Agenda PacketCITY OF CORCORAN Corcoran Charter Commission Annual Meeting Agenda November 10, 2021 – 5:30pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Open Forum 5.Approval of Minutes a.Draft Minutes of the November 19, 2020 Meeting* 6.Unfinished Business 7.New Business a.Review of Correspondence* b.Commissioner Term Update* c.Annual Report to District Court Judge* d.Charter Commission 2021 Annual Meeting Date* e.Discussion on Implementing a Ward System* f.Discussion Dual Representation* g.Discussion of Commission Size* 8.Adjournment HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 853 4072 7253 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/85340727253 visit http://www.zoom.us and enter Meeting ID: 853 4072 7253 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. CITY OF CORCORAN Charter Commission Minutes Thursday, November 19, 2020 – 5:30 pm 1 The Corcoran Charter Commission met on November 19, 2020, at City Hall in Corcoran, Minnesota. Pursuant to Minnesota Statute Section 13D.021 and due to the COVID-19 pandemic, the work session was held remotely through electronic means using the audio and video conferencing platform Zoom. Present for the Charter Commission via telephonic or other electronic means were Chair Lother, Commissioner Gmach, Commissioner Guenthner, and Commissioner Tilbury. Commissioner Christenson arrived at 5:32 pm and Commissioner Thomas arrived at 5:36 pm. Also present were City Administrator Martens and Administrative Services Director Beise. 1.Call to Order Commission Chair Lother called the meeting to order at 5:30 pm. 2.Pledge of Allegiance Commission Chair Lother invited all in attendance to rise and join in the Pledge of Allegiance. 3.Approval of Agenda MOTION: made by Gmach, seconded by Guenthner to approve the agenda as presented. Voting Aye: Lother, Christenson, Gmach, Guenthner, Tilbury (Motion carried 5:0) 4.Open Forum No persons were present for Open Forum. 5.Approval of Minutes a.Draft Minutes of November 25, 2019 Meeting b.Draft Minutes of November 12, 2020 Joint Work Session Meeting The Commission discussed clerical changes to the Minutes for commissioner names and an error in the attendance motions on the Minutes from November 25, 2019. MOTION: made by Gmach, seconded by Tilbury to approve the November 25, 2019 with clerical changes. Voting Aye: Lother, Christenson, Gmach, Guenthner, Thomas and Tilbury (Motion carried 6:0) MOTION: made by Gmach, seconded by Tilbury to approve the November 12, 2020 as presented. Voting Aye: Lother, Gmach, Guenthner, Thomas and Tilbury Abstain: Christenson (Motion carried 5:0:1) 6.Unfinished Business No unfinished business was heard. 7.New Business a.Review of Correspondence No correspondence was received. b.Commissioner Term Update The Commission reviewed the terms of the commissioners. The Commission discussed terms and recruitment of members. Council noted the resignation of Commissioner Theis was received. The Council asked to seek applicants to serve on the Commission. c.Annual Report to District Court Judge MOTION: made by Gmach, seconded by Christenson to approve the annual report to the chief judge of the district. Voting Aye: Lother, Christenson, Gmach, Guenthner, Thomas, and Tilbury (Motion carried 6:0) Agenda Item: 5a. CITY OF CORCORAN Charter Commission Minutes Thursday, November 19, 2020 – 5:30 pm 2 d. 2021 Charter Commission Annual Meeting Date The Commission reviewed the date and discussed Charter Commission meetings. MOTION: made by Guenthner, seconded by Thomas to approve the annual Charter Commission meeting date for October 14, 2021. Voting Aye: Lother, Christenson, Gmach, Guenthner, Thomas, and Tilbury (Motion carried 6:0) e. Discussion of Implementing Wards The Commission discussed implementing wards and requested census information be provided. 8. Adjournment MOTION: made by Gmach, seconded by Thomas to adjourn. Voting Aye: Lother, Christenson, Gmach, Guenthner, Thomas, and Tilbury (Motion carried 6:0) Meeting adjourned at 6:25 pm. ________________________________ Jessica Beise – Administrative Services Director Agenda Item 7a. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: November 10, 2021 To: Charter Commission From: Jessica Beise, Administrative Services Director Re: Review of Correspondence ______________________________________________________________________ The last annual meeting of the Charter Commission took place on November 19, 2020. The following is a recap of correspondence to the Charter Commission since that date. • Petitions: none • Initiatives to adopt an ordinance: none • Initiative to recall an elected officer: none • Proposed charter amendments: none Attachments: None Agenda Item 7b. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: November 10, 2021 To: Charter Commission From: Jessica Beise, Administrative Services Director Re: Commissioner Term Update ______________________________________________________________________ The following is the current appointment terms for Charter Commissioners: Term ending August 1, 2022 • George Gmach • Brian Lother • Phillip Christenson Term ending March 1, 2023 • Ken Guenthner Term ending January 31, 2025 • Jim Tilbury Term ending October 18, 2025 • Gerald Tucker • David Hakensen • Scott Gilyard • Daniel Buchholtz • Randy Ferrian • Meaghan Hibbard Attachment: None Agenda Item 7c. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: November 10, 2021 To: Charter Commission From: Jessica Beise, Administrative Services Director Re: Annual Report to District Court Judge ______________________________________________________________________ Minnesota Statute 410.05 Subd. 2 states “The Commission shall submit to the chief judge of the district court, on or before December 31 of each year, an annual report outlining its activities and accomplishments for the preceding calendar year”. Attached to this report is a draft report for consideration. Commission action: Consider a motion to approve the annual report to the chief judge of district. Attachment: 1. Draft Annual Report A Hidden Gem Waiting To Be Discovered www.ci.corcoran.mn.us 8200 County Road 116 Corcoran, MN 55340 Phone: 763-420-2288 Administrative Offices Public Works Offices 9100 County Road 19 Corcoran, MN 55357 Phone: 763-420-2652 Phone: 763-420-8966 Police Department Offices 8200 County Road 116 Corcoran, MN 55340 November 10, 2021 Chief Judge Toddrick Barnette Fourth Judicial District Court Hennepin County Government Center 300 South 6th Street Minneapolis, MN 55487-0422 Honorable Judge Barnette I am submitting this annual report on behalf of the Corcoran Charter Commission in accordance with Minnesota Statute 410.05, Subd. 2. The Commission’s annual meeting was held on November 10, 2021. The agenda for the meetings can be found at www.corcoranmn.gov under Our Government-> Commissions-> Charter Commission-> Agenda Packets. Sincerely, Brian Lother Commission Chair Corcoran Charter Commission Agenda Item 7d. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: November 10, 2021 To: Charter Commission From: Jessica Beise, Administrative Services Director Re: Charter Commission 2022 Annual Meeting Date ______________________________________________________________________ The proposed date for the 2022 annual meeting is Thursday, September 9, 2022, at 5:30 pm. Charter Commission action: • Consider a motion to schedule the 2022 annual meeting of the Charter Commission for September 9, 2022. Attachment: None Agenda Item 7e. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.ci.corcoran.mn.us MEMO Meeting Date: November 10, 2021 To: Charter Commission From: Jessica Beise Re: Discussion on Implementing a Ward System ______________________________________________________________________ The Charter Commission and City Council held a joint work session on November 12, 2020. The Charter Commission continued the discussion on November 19, 2020, at the annual Charter Commission Meeting. Staff would like to understand the specific direction from the Charter Commission following that meeting: 1.Do nothing 2.Provide more information 3.Draft an ordinance amendment 4.Schedule meeting following the completed census results 5.Other Attachment: None Agenda Item 7f. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: November 10, 2021 To: Charter Commission From: Jessica Beise Re: Discussion on Dual Representation ______________________________________________________________________ In the past year there has been discussion on serving in multiple roles within the city including service on the Charter Commission and City Council. The Charter Commission can discuss dual representation and recommend changes. Attachment: None Agenda Item 7g. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: November 10, 2021 To: Charter Commission From: Jessica Beise Re: Discussion on Commission Size ______________________________________________________________________ In the past year there has been discussion Charter Commission size. The Corcoran Charter does not currently have a requirement. Minnesota Statutes outlines a Commission must be between 7 and 15 members and authorizes each commission to set its own size. The Charter Commission can discuss and recommend changes. Attachment: None