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Home My WebLink About2022-10-25 Charter Commission Agenda PacketCITY OF CORCORAN *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. Corcoran Charter Commission Annual Meeting Agenda October 25, 2022 – 5:30pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Open Forum 5.Approval of Minutes a.Draft Minutes of the November 10, 2021 Meeting* 6.Unfinished Business 7.New Business a.Review of Correspondence* b.Commissioner Term Update* c.Annual Report to District Court Judge* d.Charter Commission 2023 Annual Meeting Date* e.Staggered Commission Terms* f.Budget Funds for 2023 Discussion 8.Adjournment HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 898 9221 7868 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/89892217868 visit http://www.zoom.us and enter Meeting ID: 898 9221 7868 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov CITY OF CORCORAN Charter Commission Minutes Wednesday, November 10, 2021 – 5:30 pm 1 The Corcoran Charter Commission met on November 10, 2021, at City Hall in Corc oran, Minnesota. Pursuant to Minnesota Statute Section 13D.021 and due to the COVID-19 pandemic, the work session was held remotely through electronic means using the audio and video conferencing platform Zoom. Present for the Charter Commission via telephonic or other el ectronic means were Chair Gmach, Commissioner Buchholtz, Commissioner Christenson, Commissioner Ferrian (SP?), Commissioner Guenthner, Commissioner Coots, and Commissioner Tucker. Commissioners Tilbury, Lother, Hibbard, Hakensen, and Gillyard were absent. Present staff included Administrative Services Director Beise. 1.Call to Order Commission Chair Gmach called the meeting to order at 5:30 pm. 2.Pledge of Allegiance Commission Chair Gmach invited all in attendance to rise and join in the Pledge of Allegiance. 3.Approval of Agenda MOTION: made by Guenthner, seconded by Buchholtz to approve the agenda as presented. Voting Aye: Gmach, Buchholtz, Christenson, Ferrian, Guenthner, Coots, and Tucker. (Motion carried 7:0) 4.Open Forum No persons were present for Open Forum. 5.Approval of Minutes a.Draft Charter Commission Minutes November 19, 2020 MOTION: made by Tucker, seconded by Ferrian to approve the November 19, 2020 Charter Commission Minutes. Voting Aye: Gmach, Buchholtz, Christenson, Ferrian, Guenthner, Coots, and Tucker. (Motion carried 7:0) 6.Unfinished Business No unfinished business was heard. 7.New Business a.Review of Correspondence No correspondence was received. b.Commissioner Term Update The Commission reviewed the terms of the commissioners. The Commission discussed terms and recruitment of members. The Commission noted currently 12 commissioners serve on the Charter Commission. Staff and Charter Commission discussed varying term dates of the commission. c.Annual Report to District Court Judge Charter Commission noted annual report submitted to the District Court. MOTION: made by Buchholtz, seconded by Christenson to approve submission of the annual report to the chief judge of the district. Voting Aye: Gmach, Buchholtz, Christenson, Ferrian, Guenthner, Coots, and Tucker. (Motion carried 7:0) d.Charter Commission 2022 Annual Meeting Date The Commission and staff reviewed a date of September 8, 2022, at 5:30 pm. The Charter Commission noted scheduling the meeting on an alternate night from Council meeting nights to Agenda Item: 5a. CITY OF CORCORAN Charter Commission Minutes Wednesday, November 10, 2021 – 5:30 pm 2 allow for additional discussion if necessary, and suggested Tuesday evening as a possibility and proposed Tuesday, September 13, 2022, as the scheduled date for the annual Charter Commission meeting in 2022. MOTION: made by Ferrian, seconded by Guenthner to approve the annual Charter Commission annual meeting date in 2022, as September 13, 2022. Voting Aye: Gmach, Buchholtz, Christenson, Ferrian, Guenthner, Coots, and Tucker. (Motion carried 7:0) e. Discussion of Implementing Wards The Charter Commission noted discussion with Council in a joint meeting last year and discussed perspectives in operations of communities, representation of areas of community, expenses associated with running for Council seats, and redistricting needs in realigning boundaries a s the City grows. The Charter Commission discussed timing of transitioning to wards, delayed census data, and balanced population in each ward. The Charter Commission discussed separation of service and representation within a ward system, denser areas of population within specific areas of Corcoran, rural areas of Corcoran, and the role and responsibility of City Council. The Charter Commission discussed Charter oversight includes proposing Council structure, and referendum function oversight regarding resident petitions. The Charter Commission discussed historical community petitions, and the legal process of initiating a petition for changes. The Charter Commission reviewed a community petition regarding zoning and rezoning within the City, Charter amendments, impacts of wards in relation to elections, potential difficulties with quorums in ward based Council, and noted broad representation difficulties as population continues to grow. The Charter Commission discussed importance of Council representing the City in its entirety. The Charter Commission discussed obtaining feedback from communities that recently transitioned to a ward system, and future discussion of blending a ward system with at -large council members type Council structure. f. Dual Representation The Charter Commission noted amending the Charter Commission bylaws prohibiting Charter Commission members from also serving on the City Council during the same term. The Charter Commission noted a conflict of interest in serving on the Charter Commisison and MOTION: made by Guenthner, seconded by Buchholtz to direct staff to draft an amendment to the Charter bylaws where simultaneous representation on Charter commission and Council is not permitted. The Charter Commission noted reviewing draft of the amendment at the next Charter Commission meeting in 2022. Voting Aye: Gmach, Buchholtz, Christenson, Ferrian, Guenthner, Coots, and Tucker. (Motion carried 7:0) g. Charter Commission Number of Commissioners The Charter Commission discussed number of commissioners, rotation of term expirations, and pursue discussion at the 2022 meeting. The Charter commission noted referendum election days, with a recent state law setting elections dates, and propose an amendment to the referendum dates for the annual meeting in 2022. The Charter Commission noted lack of a conclusion regarding ward discussion and noted continued discussion is necessary at the Charter Commission meeting in 2022. The Charter Commission noted communicating with Administrative Services Director Beise regard ing individual commissioner research regarding communities contacted and wards. h. Budget Funds for 2022 8. Adjournment MOTION: made by Ferrian, seconded by Coots to adjourn. CITY OF CORCORAN Charter Commission Minutes Wednesday, November 10, 2021 – 5:30 pm 3 Voting Aye: Gmach, Buchholtz, Christenson, Ferrian, Guenthner, Coots, and Tucker. (Motion carried 7:0) Meeting adjourned at 6:54 pm. ________________________________ Jessica Beise – Administrative Services Director Agenda Item 7a. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: October 25, 2022 To: Charter Commission From: Jessica Beise, City Administrator Re: Review of Correspondence ______________________________________________________________________ The last annual meeting of the Charter Commission took place on November 10 , 2021. The following is a recap of correspondence to the Charter Commis sion since that date. • Petitions: none • Initiatives to adopt an ordinance: none • Initiative to recall an elected officer: none • Proposed charter amendments: Discussed at annual 2021 meeting . No formal action taken. Attachment s : None. Agenda Item 7b. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: October 25, 2022 To: Charter Commission From: Michelle Friedrich, City Clerk Re: Commissioner Term Update ______________________________________________________________________ The following is the current appointment terms for Charter Commissioners: Term ending October 5, 2026 • George Gmach • Brian Lother Term ending March 1, 2023 • Ken Guenthner Term ending March 17, 2024 (corrected) • Jim Tilbury Term ending October 18, 2025 • Gerald Tucker • David Hakensen • Daniel Buchholtz • Randy Ferrian • Meaghan Hibbard • Jonathan Coots Attachment: None Agenda Item 7c. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: October 25, 2022 To: Charter Commission From: Michelle Friedrich, City Clerk Re: Annual Report to District Court Judge ______________________________________________________________________ Minnesota Statute 410.05 Subd. 2 states “The Commission shall submit to the chief judge of the district court, on or before December 31 of each year, an annual report outlining its activities and accomplishments for the preceding calendar year”. Attached to this report is a draft report for consideration. Commission action: Consider a motion to approve the annual report to the chief judge of district. Attachment: 1. Draft Annual Report A Hidden Gem Waiting To Be Discovered www.ci.corcoran.mn.us 8200 County Road 116 Corcoran, MN 55340 Phone: 763-420-2288 Administrative Offices Public Works Offices 9100 County Road 19 Corcoran, MN 55357 Phone: 763-420-2652 Phone: 763-420-8966 Police Department Offices 8200 County Road 116 Corcoran, MN 55340 October 25, 2022 Chief Judge Toddrick Barnette Fourth Judicial District Court Hennepin County Government Center 300 South 6th Street Minneapolis, MN 55487-0422 Honorable Judge Barnette I am submitting this annual report on behalf of the Corcoran Charter Commission in accordance with Minnesota Statute 410.05, Subd. 2. The Commission’s annual meeting was held on October 25, 2022. The agenda for the meetings can be found at www.corcoranmn.gov under Our Government-> Commissions-> Charter Commission-> Agenda Packets. Sincerely, Brian Lother Commission Chair Corcoran Charter Commission Agenda Item 7c1. Agenda Item 7d. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: October 25, 2022 To: Charter Commission From: Michelle Friedrich, City Clerk Re: Charter Commission 20 22 Annual Meeting Dat e ______________________________________________________________________ The proposed date for the 2022 annual meeting is Thursday, September 9, 2022, at 5:30 pm. Charter Commission action: • Consider a motion to schedule the 20 23 annual meeting of the Char t er Commission for Wednesday, S eptember 13, 2023. Attachment: None Agenda Item 7e. 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov MEMO Meeting Date: October 25, 2022 To: Charter Commission From: Michelle Friedrich, City Clerk Re: Charter Commission Staggered Terms ______________________________________________________________________ The Charter Commission discussed review ing staggered terms during the annual meeting in 2021. Charter Commission action: • Discuss staggered ter ms, terms when a commissioner resigns, and statutes the district judge follows regarding Charter Commission term dates. Attachment: None