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HomeMy WebLinkAbout2022-06-23 Council MeetingCITY OF CUXUUKAN City Council Meeting Minutes June 233 2022 ® 7:00 pm The Corcoran City Council met on June 23, 2022, in Corcoran, Minnesota. The City Counci in person and the public was present in person and remotely through electronic means using video conferencing platform Zoom. I meeting was held the audio and Mayor McKee, Councilor Bottema, Councilor Nichols, and Councilor Vehrenkamp were present. Councilor Schultz is excused. City Administrator Beise, Deputy Clerk Friedrich, Planner Davis Mckowen, Public 1�lorks Director Mattson, and Director of Public Safety Gottschalk were present. 1. Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval City Administrator Beise noted addition of 10e., right of entry of replacement of a culvert along County Road 10, and 11 b., reciprocal easement agreement relating to construction processes regarding St. Therese project. MOTION: made by Nichols, seconded by Vehrenkamp to approve the agenda as modified. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) Commissi on on Representatives M cKee noted Planning Commissi Mayor oner Shoulak and Parks and Trails Commissioner Strehler were present via electronic means. 5. Open Forum (Public CommentOpportunity) Mayor McKee invited residents to communicate in -person or telephonically during Open Forum for items not included on the agenda. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated 6. Presentations/Recognitions in the public comment opportunity. a. Three Rivers Park District —Diamond Lake Regional Trail Marge Beard, NW Hennepin County Commissioner, Three Rivers Park District, thanked Council and the community for participation in the Diamond Lake Regional Trail Master Plan Draft. Ms. Beard noted project discussions began in December of 2019 and noted appreciation of a continued partnership into the future. Stephan Shurson, Project Manager Three Rivers Park District, gave an overview of project and asked for support of the Diamond Lake Regional Trail through Corcoran. Mr. Shurson outlined the proposed the Diamond Lake Regional trail corridor location Mr. Shurson noted the goal is to create a trail that is destination with a park like experience and connect with local trail systems. Mr. Shurson reviewed the master plan documents, valuations, the worked completed since 2019, and the coordination in determining the preferred trail route through each of the cities. Mr. Shurson outlined the preferred route, trail corridors, and timelines. Mr. Shurson noted the trail corridor will be located away from main roads and highways and will travel through developing and agricultural lands anticipated to be redeveloped over time. Mr. Shurson noted goal of acquiring enough right-of-way for a wide trail corridor to accommodate other trail uses, such as snowmobiling and horse back riding, and creating a natural vegetated buffer to the surrounding community. Mr. Shurson noted trail connection is planned at City Hall and then west through the Rush Creek development, and then south through Corcoran city Park, and continuing south through the Tavera development past 66t" and then west on Hackamore Road into Medina. Mr. Shurson reviewed the next �I steps include gathering municipal resolutions of support, obtaining MET Council approval, board adoption, cooperative agreements with cities, and land acquisition. Council and Mr. Shurson discussed flexibility of trail corridor and land purchase processes. Council noted concern of delayed progress of the Weaver Lake Trail, and expediting that trail system, if possible, to take advantage of optimal routes in trail construction. Council noted a broader trail system is desired. Council and Mr. Shurson discussed use of trails by horse enthusiasts, dual use trails with pedestrians and bicyclists, and how snowmobiles could utilize trail system. Ms. Beard noted the Diamond Lake Trail corridor is for pedestrian use, and includes walking and running trails, and does not include horseback riding or snowmobile trails, and noted Three Rivers Park would be amicable to additional discussions with the City regarding dual trail usage. Council and Mr. Shurson discussed trail intersection safety along County Road 10, County Road 50, and Hackamore Road. Council and staff discussed Resolution 2022-74 Support of the Diamond Lake Regional Trail. Council requested item 7c., be pulled from Consent Agenda. 7. Consent Agenda a. Draft April 28, 2022 Council Minutes b. Financial Claims c. Resolution 2022-74 Support of the Diamond Lake Regional Trail J. Resolution 2022-75 Charitable Gambling Permits e. Resolution 2022-76 Approving Jaycees Temporary Liquor License f. Resolution 2022-77 Approving 2022-2023 Liquor Licenses g. Resolution 2022-80 Approving 2022 Election Judge Appointments h. Pay Request — Municipal Well 1 i. Pay Request — 66th Ave/Gleason Parkway Corridor Project j. Sease Accessory Dwelling Unit MOTION: made by Bottema, seconded by Vehrenkamp to approve agenda items 7a-b, d j, as presented. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) MOTION: made by Bottema, seconded by Nichols to approve agenda item 7c., as presented. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) 8. Planning Business (Public Comment Opportunity) Mayor McKee invited residents to communicate in -person or telephonically during the public comment opportunity for Planning Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer, and noted the applicant for 8a., would like to comment. Ben Ditzer, 9320 Cherry Lane, applicant of variance request, and noted property purchase in 2020 did not specify the garden canopy was out of compliance regarding side yard setbacks. Mr. Ditzer noted his neighbors did not have any issues with canopy location. Mr. Ditzer requested Council approve his variance request. a. Ditzer Variance Planner Davis outlined the existing canopy structure, side yard setbacks, and limited options in moving the structure. Council and Mr. Ditzer discussed the structure footings. Council and staff reviewed ordinance conformity, encroachment agreement, MOTION: made by Nichols, seconded by Vehrenkamp approving Resolution 2022-79 Variance for an Accessory Structure Encroaching Within the Side Yard Setback at 9320 Cherry Lane (PID 12-119-23-43- 0013) (City file 22-020) Council discussed standpoint of City, ordinance adherence, and proximity of canopy to side yard setback, and year canopy was constructed between 2015-2018, and structure being less than being 200 square feet in size. Voting Aye: McKee, Nichols, and Vehrenkamp Nay: Bottema (Motion carried 3:1) 9. Unfinished Business Mayor McKee invited residents to communicate in -person or telephonically during the public comment opportunity for Unfinished Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment period. a. Northeast District Water Supply — Final Design Steve Heglund, Stantec Engineer, reviewed the request for authorization to bid the final design for the water treatment facility of a 2-cell base bid and 3-cell alternate bid; the water tower at alternate site with the base bid of .75 million gallons with the alternate bid of 1.0 million gallons; and the trunk utilities construction with the watermain, raw water and trunk sewer from the wBellwether development; and the atermain extension to tower location. Mr. Heglund discussed the 18-month to 2-year construction schedule process and timeline with shovels in the ground in the spring of 2023. MOTION: made by Bottema, seconded by Vehrenkamp to approve the final design and bidding services for pply project in the amount of $638,579 as outlined in the proposal from Stantec. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp the NE Corcoran Water Su (Motion carried 4:0) b. SE Corcoran Water Supply Report Steve Heglund, Stantec Engineer, outlined the current water system agreement in place with the City of Maple Grove for approximately 5 million gallons per day (MGD) allocated to the southeast portion of the community and runs through 2042. Mr. Heglund reviewed the preliminary planning and anticipated future growth for the Southeast Water System. Mr. Heglund noted the outcomes of the study would identify potential water supply facilities and utility corridor I to reevaluate water utility area charges. and preservation needs, and information that was used MOTION: made by Bottema, seconded by Vehrenkamp approving Option 1 and accept the Southeast Water Supply Planning Study and direct staff to use the document to guide future water infrastructure recommendations. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) Council and staff noted the previous staff and Council discussions regarding the Southeast Supply Planning Study. 10. New Business Mayor McKee invited residents to communicate in -person or telephonically during the public comment opportunity for New Business. City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment period. a. 2023 Budget Priorities City Administrator Beise outlined the 2023 draft budget process and noted Council may discuss expectations regarding the 2023 budget, services provided, and other Council priorities to be included in the initial 2023 draft budget. City Administrator Beise noted the initial draft of 2023 budget would be presented to Council in July, with adoption of the 2023 budget in September. Council discussed reducing the tax rate with increased property values, noted further discussion of dust control fees and services. Council noted components of growth in a city budget include inflation considerations and population growth, along with continued desire to lower the overall tax rate. Council discussed a future rental ordinance inspector, review Of a fAm ire team, and a rotating RFP plan for contracted services within the City for 2023. Council noted potential savings of incorporating inhouse staff for planning or engineering services as demand increases for those services. Council reviewed paving Corcoran roads, current fund budget, and noted possible review of assessment policy for paving roads. Public Works Director Mattson noted repaving and construction aspects of the Corcoran Trail East and West paving project and noted project funding included assessments. Council and staff discussed maintenance and infrastructure of existing gravel roads, new development asphalt roads and maintenance and infrastructure of new roads within developments, and additional funding options available to City. Council requested developing a funding mechanism in 2023, for roads that are paved. Council noted review of a compost site permit option with an adjacent city to allow residents a place to dispose of debris. City Administrator Beise noted reviewing the Maple Grove Yardwaste contract when available to understand the cost of an unlimited composting cost per resident, or what a permit fee would be for residents interested in purchasing a composting permit and including yard waste service as option in the 2023 budget. b. 2023 Compensation 3 City Administrator Beise reviewed a recent compensation study from 2021 and changes made related to overall structure scale, but at the time it was determined not to make changes until the new City Administrator position was filled. City Administrator Beise reviewed previous discussions regarding employee retention, noted additional pay review for s were also items of discussion. City Administrator Beise pecific licensures, and benefits review comparisons �e noted further Council input on other options to explore to arrive at a preferred vision and philosophy. Council reviewed philosophy compensation afi mid- point or slightly above but draw talent with culture and ability to innovative and avoid conventional mentality. Council supports market adjustment and secondary pay scale versus longevity as it encourages additional educafiion and , in attracting higher caliber candidates , and extending the year of expertise service range in the current pay scale to 10-15 years of service rather than 5 years. Council discussed incentivizing employees an Beise noted with Council input, a draft will regarding tax rate impacts. City Administrator be presented to Council that works with the 2023 budget and noted a market adjustment change has not been completed in some time. Council noted City spending has occurred in places to prevent future expenses from escalating, and caliber of staff needed includes open s. Council noted the culture and environment of Corcoran as a reason employees come to Corcoran and are retained. Council discussed wage scale, years of experience, noting people are the biggest resource, and desiring a compensation ratio of 50th percentile. Council noted importance of work/life balance, valuing employees, and promoting workplace opportunities, and recognizing the necessity of engaging leadership who can listen and be cohesive and professional to support Corcoran as an aspirational place of employment. c. Resignation and Recruitment — Public Works Maintenance Workers MOTION: made by Bottema, seconded by Nichols accepting the resignation of Cole Lenneman and authorizing staff to begin the recruitment process to fill the vacancies of two positions. Public Works Director thanked Cole for service to the City. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) d. PUD Ordinance Amendment Discussion City Administrator Beise noted a request by Councilor Nichols to review a potential amendment to the PUD ordinance regarding urban conservation. MOTION: made by Bottema to table item until next Council meeting. Council briefly discussed the necessity of reading the proposed he PUD amendment document, and noted the item is for Council discussion and review only with no Council action at this time. (Motion is rescinded by Councilor Bottema) Councilor Nichols reviewed two goals of Council from 2020 regarding PUDs an include preserving open space and maintaining the rural character of Corcoran, and the community's desire to develop differently than surrounding communities. Council Nichols presented potential options to amend the ordinance to preserve the comprehensive plan's vision, incentivize developers, and gain additional control of low - density residential. Council discussed open space and density challenges, allowed uses in a PUD district, rezoning issues, lowering current density requirements, green space corridor requirements, reconsider the conservation subdivision ordinance that would create open space as an option rather than requirement, keep low density in the PUD ordinance as an eligible zone but require 25 percent open space for that specific use type. Council discussed challenges of lot sizes, upland area uses created, and allow dedication of park area for a planned area, but park area donation could be additional. Council discussed increasing the park dedication percentages and having Parks and Trail establish additional areas as part of the Corcoran Park Plan. Council discussed legal perspective of increasing park dedication fund. Council and staff discussed implications of increasing park dedication fund, requirements and limitations, and data needed to support increasing park dedication funds per State regulations. Council discussed HOA's maintaining green space areas, and future green space maintenance responsibilities. Council discussed implementing managing size and lot width requirements based on unit type, touched on impervious surfaces, and greenway corridors with high -value natural resource areas. Council and staff discussed determining what a high -quality natural resource area is, and preservation of areas deemed high -value or high -quality. Council and staff discussed PUD discussions with developers, value items, and Council direction in implementing specific items in PUD discussions with developers. Council discussed including Planning Commission review of concept plan prior to Council. Council and staff discussed implementing 4 d what is the breaking even point minded and willingness to engage in complicated project required concept plan neighborhood meetings by the developer as early engagement with community. Council and staff discussed negotiating effectively, with the challenges Council faces regarding approval of PUD requests. Council discussed neighboring cities and how PUDs are reviewed and Council majority necessary for a PUD to receive approval. Council and staff discussed restricting PUDs and utilizing current zoning and ordinances, and the need to address the underlying zoning district to decrease lot size, and noted current lots are sufficient reason for the PUD to meet the City's other goals, and larger lot sizes are not currently in demand, and larger community open space is more desirable than a larger lot. Low density parcels that are within 2020-2025 staging plan cannot met density requirements. Council discussed density and the value additions of a PUD. Council and staff noted most parcels cannot meet City's straight zoning district requirements along with the open space requirement and is likely not viable without a PUD. Council and staff reviewed upcoming open space and preservation areas and noted a rural residential development area with preservation of approximately 40 acres of farmland, slow -density development project in the MUSA that will not be possible without utilizing a PUD, and a development in northeast Corcoran guided mixed use that will likely also need a PUD. Council and staff discussed purpose of PUD, variances, and utilizing a CUP as a tool in some instances along with a PUD. Council noted immediate concern regarding low -density residential PUDs. Council and staff discussed creating a rental ordinance, current residents renting properties, implementation process of the ordinance, registration window, and hiring a rental inspector, and impacts to 2023 budget. Council gave staff direction to schedule a work session and include a timeline for rental ordinance implementation. e. Right of Entry Agreement MOTION: made by Bottema, seconded by Nichols to authorize staff to complete Right of Entry Agreement at 20400 County Road 50 in Corcoran. (PID 231192334001) Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) Public Works Director Mattson commented on the Right of Entry Agreement with Hennepin County and noted the existing culvert replacement by Hennepin County west of Rush Creek and on the south side of County Road 10 will eventually need to be extended by 20 feet to accommodate a future turn lane. Public Works Director Mattson noted within the Right of Entry Agreement, staff requested Hennepin County extend the culvert by 20 feet for a future eastbound/southbound right turn lane into the property, noting the extension of the new culvert will prevent the City from incurring costs of the culvert extension upon implementation of a City -planned road connection to the property at some point in the future. Public Works Director Mattson noted County Road 10 will be a busy area over the summer months with access remaining to the City Park and Rush Creek. f. Recruitment and Retention Survey Sub -Committee Council commented Jon Bottema and Jeremy Nichols will serve on the Committee along with Director of Public Safety Gottschalk. MOTION: made by McKee, seconded by Vehrenkamp to appoint Councilor Bottema and Council Nichols to the Recruitment and Retention Survey Sub -Committee. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) 11. Staff Reports a. Active Planning Applications; report received. b. Reciprocal Easement Agreement — St. Therese City Administrator Beise outlined the proposal by St. Therese to complete work within Linear Park area, with construction vehicles and traffic, storage of materials, parking areas, and is related to requirement that details are to be finalized per the Reciprocal Easement Agreement and this is notification of work to be completed. Public Works Director Mattson noted cranes will be brough in, some areas may be fenced in, and will be an active construction site with multiple trade crews and noted project is an 1 &24 month construction build. City Administrator Beise noted residents directly located near the construction site have received notification. Council noted dirt stockpile height and discussed not exceed height limits. 12.2022 City Council Schedule Council received the 2022 schedule and reviewed future work sessions with no Planning Commission on July 7, 2022. 13. Adjournment 5 MOTION: made by Vehrenkamp, seconded by Nichols to adjourn. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) Meeting adjourned at 10:02 pm on June 23, 2022. 1 Michelle Friedrich —Deputy Clerk