HomeMy WebLinkAbout2022-04-28 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
April 28, 2022 - 7:00 pm
The Corcoran City Council met On April 28, 2022, in Corcoran, Minnesota. The City Council meeting was held in
person and the public was present in person and remotely through electronic means using the audio and video
conferencing platform Zoom.
Acting Mayor Bottema, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were present. Mayor
McKee was excused.
Interim City Administrator Beise, Deputy Clerk Friedrich, Public Works Director Mattson,
Safety Gottschalk, City Planner Shay and Finance Manager Ung were present.
Director of Public
'I. Call to Order/Roll Call
Mayor McKee called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Acting Mayor Bottema invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Beise noted additional document from Wright Hennepin Electric regarding land purchase
in item 8a., revised resolutions for Amberley 2nd Addition and Bellwether 9t" Addition regarding stormwater
language in items 7e-g., additional claim for item 7c., job description for administrative assistant in item
1Oa. , resident comments for Wright Hennepin Electric substation added in item 8a., Draft Council Minutes
for March 24 in item 7a., removal of Draft Work Session Minutes for April 14 item 7b., sales summary of
bond sale resolution in item 9a., purchase agreement extension for St. Therese in item 8c., item 10c., was
added and then removed by The Stanchion for a noise waiver request state aid request to allocate funds
received added in 10d., addition of Acting City Administrator in 10e., all revisions and additions are included
within the agenda packet.
Council requested 9a., be moved to Consent Agenda item 7k.
MOTION: made by Bottema, seconded by Vehrenkamp to approve the agenda as modified.
Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
Commission Representatives
Acting Mayor Bottema noted Planning Commissioner Shoulak and Parks and Trails Commissioner Strehler
were present via electronic means.
Acting Mayor Bottema requested bypassing individual item presentations where applicable if Council is
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prepared for discussion.
Open Forum (Public Comment Opportunity)
Acting Mayor Bottema invited residents to communicate in -person or telephonically during Open Forum
and explained the instructions to participate in the meeting via the Zoom video format. City Administrator
Beise noted one comment card was received.
Jeremy Nichols, 6334 Steeple Chase Lane, opined on resident concerns of increasing property values and
property tax statements of $100,000 or more in property statement values. Mr. Nichols noted a report by
Minneapolis Fed referencing approximately 4 percent of homes in Minneapolis are rental properties, with
increasing trends in this market, and currently 10 percent of homes in Minnesota are flipped by corporate
investors and have become rental properties. Mr. Nichols reviewed a bill introduced by the League of
Minnesota Cities that proposes provisions of a state level excise tax on investment properties that are run
by corporations and referenced the bill as HF2880. Mr. Nichols noted residents concerned about housing
affordability, and housing being driven up by this rental property trend, can act by advocating for yourself
and contacting the Hennepin County Assessing office to request a review to decrease property valuation.
MOTION: made by Bottema, seconded by Vehrenkamp to close Open Forum.
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Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp
(Motion c
arried 4:0)
Presentations/Recognitions
a. Year of Service Recognition
i. Jesse Olson
ii. Duane Hochstetler
Acting Mayor Bottema introduced and recognized Officer Olson and Officer Hochstetler and thanked them
for their 15 years of service to the City of Corcoran. Director of Public Safety Gottschalk noted years of
service, involvement in community activities, and recognized Officer Jesse Olson with his 15-year award,
and recognized Officer Duane Hochstetler with his 15-year award and thanked both officers for their service.
Consent Agenda
a. Draft of March 24, 2022, Council Minutes
b. Draft of April 14, 2022, Council Work Session Minutes
c. Financial Claims
d. CR 10 and Walnut Lane Turn Lane Improvements —Award Bid
e. Bellwether 8t" Addition Final Plat and Final PUD (City File 22-007)
f. Amberly 211 Addition Final Plat and Final PUD (City File 22-008)
g. Bellwether 9th Addition Final Plat and Final PUD (City File 22-017)
h. Wawra Ag Preserve (City File 22-021)
i. PUD (Planned Unite development) Section 1040.140 Zoning Ordinance Amendment (City File
22-022)
j. 2022 Full -Time, Part -Time Seasonal Wage Schedule Amendment
k. Awarding Sale of General Obligation Bonds — Series 2022A. Previously Item 9a., moved to
Consent Agenda 7k., by Council.
Council request 7e., and 7k., be pulled for further discussion.
MOTION: made by Schultz, seconded by Nichols to approve agenda items 7a-d., and 7f j, as presented.
Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
Council reviewed 7e., and noted a concern by the Ravinia community of an area of trees cut down and
believed to be slated for a future, nature area park and requested review of concern. Public Works Director
Mattson responded early site grading permit referenced a cukde-sac area with trees and included in original
approval that addressed removal of marked tree line, and part of original approvals.
Council referenced item 7k., and the final interest rate. Tammy Omdal, Northland Securities noted the true
interest cost was 3.09 percent and noted par amount was $1.8 million because refunding bonds were pulled
due to increase in rate. Ms. Omdal requested after item approval, approaching the dais for signatures on a
time -sensitive document. Council and Ms. Omdal discussed current rate in relation to water system rates
previously presented to Council and noted the current rate assumption holding for some time.
MOTION: made by Schultz, seconded by Nichols to approve the consent agenda item 7e., and 7k.
Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
Ms. Omdal approached the dais to obtain required signatures for time -sensitive document.
Planning Business (Public Comment Opportunity)
Acting Mayor Bottema invited residents to communicate in -person or telephonically during the public
comment opportunity and explained the instructions to participate in the meeting via the Zoom video
format. City Administrator Beise noted one comment card was received.
Tim Sullivan, President/CEO Wright Hennepin Electric, reviewed number of times WH Electric Substation
has been presented before the City Council, the Court Order indicating WH Electric took position of the
property included within the application and supplied city staff and attorney confirmation of payment for the
collection of property. Mr. Sullivan noted the current proposal includes extending the berm, more robust
landscaping including double spaced trees, and larger trees, slating in fencing, and a monument sign
among other items. Mr. Sullivan noted the substation is critical to service new residents in the City of
Corcoran for developments already approved by Council. Mr. Sullivan asked for Council's approval.
Greg Hoglund, 19220 Hackamore Road, opined on comments made by Mr. Sullivan, delay in process of
substation, eminent domain, and compensation to landowner for 5 acres of the existing parcel. Mr.
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Hoglund supports the landowner and opposition of utility process of eminent domain.
a. WH Electric Preliminary Plat, Site Plan and Administrative Permit for "Corcoran II Substation" at
Larkin Road and County Road 116 (City File 22-004)
Council noted prior discussions of the Wright Hennepin Electric substation. Council discussed landscaping
and sound issues surrounding the substation, slated fencing, berms, and trees as a landscaping barrier.
Council discussed separating out landscaping requirements, screening the large structure, and security of
the substation. Council noted the east side includes a single row of trees and is adjacent to a future
residential area. Council noted flexibility in area surrounding substation regarding future zoning. Council
noted discussions with property owner and working with staff regarding future zoning of remaining parcel.
Council noted ghost plat includes a road along the row of single trees on the east side of the substation.
Council discussed distance of tree spacing, maintaining area surrounding substation, linear park as focal
point of the City with screening heavier on the linear park side of substation, and utilizing a higher discretion
of landscaping. Council noted recommendation from Planning Commission to include larger trees, with
staggered rows, and berming into linear park area. Council discussed utilizing larger trees rather than a
monument sign, and security system importance. Council and staff discussed removing monument sign,
including larger trees on east side, and increasing size of specific trees, and maximizing the size and
screening coverage beyond deciduous trees to fill the space and screen the substation, include slates on
fencing, and berming possibilities by runoff pond. Council discussed eliminating driveway and including
access to substation only from Larkin Road.
MOTION: made by Nichols, seconded by Schultz to approve Resolution 2022-24 Approving Preliminary
Plat, Site Plan and Administrative Permit for "Corcoran Substation II" at Larkin Road and County Road 116
as modified, and including berms and tree maturity sufficient to 80 percent opacity to fence in years 3 to
5, on north, east, and west sides and as high as the fence structure, and strike H4 from resolution.
(PID 25-119-23-23-001) (City File 22-004)
Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
b. Rush Creek Reserve 2nd Addition Final Plat and Development Agreement and Final PUD (City
File 22-012)
City Administrator Beise noted a requested PUD amendment related to the twin home setbacks based on
size of original plans resulting in a difference in 1 foot in building plans. Council noted 15-foot separation
request between buildings, noting additional 1,000 developer has placed into development, and discussed
increasing the size of some of the trees within PUD amendment to include some larger trees for flexibility for
narrower separation between twin homes. Council noted drainage issue on County Road 10 ditch and how
drainage used to drain into the field that does not exist any longer, cleanliness of development, Tyvek and
construction debris around the development. Public Works Director Mattson ponding concern gets
addressed in 2nd addition with construction of turn lanes to the north, and effectively that is being addressed
tonight. Adjacent stormwater element identified in the 1 St addition that was advanced prior to 2nd addition
within the stormwater improvement plan and is compliant.
MOTION: made by Schultz, seconded by Bottema to approve Resolution 2022-41 Final Planned Unit
Development Plan for "Rush Creek Reserve 2nd Addition" for M/I Homes of Minneapolis/St. Paul LLC. (PIDS
23-119-23-42-0022 and 23-1 19-23-41 -032) (City File 22-012)
Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp
Motion carries (400)
MOTION: made by Schultz, seconded by Bottema to approve Resolution 2022-42 Final Plat and
Development Contract for "Rush Creek Reserve 2nd Addition" for M/I Homes of Minneapolis/St. Paul LLC.
(PIDS 23-119-23-42-0022 and 23-1 19-23-41 -032) (City File 22-012)
Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp
Motion carries (4:0)
C. "Town Center Addition" Final Plat for Saint Therese Communities on the property located at 8200
County Road 116 (City File 22-023)
City Administrator Beise outlined the final plat includes an agreement between St. Therese and M/I Homes
Rush Creek Reserve for off -site improvements for Council review. City Administrator Beise noted there no
major changes to the Final Plat and noted an extension for the St. Therese purchase agreement to June 17,
2022.
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MOTION: made by Schultz, seconded by Nichols to approve Resolution 2022-45 Final Plat and
Development Contract for Approving Preliminary Plat for "Town Center Addition" at 8200 County Road 116
(PID 24-119-23-23-0001) (City File 22-023)
Voting Aye: Bottema
Motion carries (4:0)
, Nichols, Schultz, and
Vehrenkamp
MOTION: made Bottema, seconded by Vehrenkamp to execute third amendment to land purchase
agreement for St. Therese extending closing date to June 17, 2022.
Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp
Motion carries (4:0)
9. Unfinished Business (Publi
c Co
MayorMcKeeinvitedresidentstocommunicatein-personortelephonicallyduringthepubliopportunity for Unfinished Business item 9a. City Administrator Beise noted no public comment cards were
idCityAdministratorBeise explained the instructions to participate in the meeting viavideo format and reviewed instructions for participation in the meeting through telephone or Iresidents participated in the public comment opportunity.
a. Awarding the Sale of General Obligation BondsSeries 2022A
Item moved to Consent Agenda item 7k.
10. New Business (Public Comment Opportunity)
heoom
m
CityAdministratorBeiseinvitedresidentstocommunicatein-personortelephonicallyduringthecomment opportunity and explained the instructions to participate in the meeting via the Zoom video format.
No residents participated in the public comment opportunity.
Council requested staff to proceed with presentation.
a. Administration Department Staffing Plan
City Administrator Beise outlined the reorganization of the Administration Department and noted included in
the 2022 budget where 1.5 positions and reviewed current structure of department, and future changes
recommended to structure of department. City Administrator Beise noted key points in the restructuring, re-
assignment of tasks within department and within positions. City Administrator Beise noted review of current
job descriptions and grading of positions. Council noted more standard job descriptions to encompass a
broader candidate pool. Council noted back -filling of positions and asked for clarification of deputy clerk to
city clerk position. City Administrator Beise noted the administrative service director position is a backfilled
position, administrative assistant position is a backfilled position,and reorganization of admin department
includes current positions of the finance manager, deputy clerk,and accountant position, with the addition of
the 2 positions,of which 1.5 FTE was budgeted for. Council requested an organizational chart for long-
range staffing plan. City Administrator Beise responded staff currently has an organizational chart through
2025,and flexes with needs of the city.
MOTION: made by Bottema, seconded by Vehrenkamp to authorize staff to backfill and hire the
administrative assistant position.
Council discussed including a request to hire within a staff report and as a consent agenda item at the May
12 meeting for consistency with past hiring requests. Acting Mayor Bottema rescinded his Motion,Councilor
Vehrenkamp rescinded his seconded Motion. Council provided staff direction regarding the administrative
assistant position for the May 12 Council meeting.
b. Bikes4Kids Program — Clean Up Day
Acting Mayor Bottema outlined the Bikes4Kids Program. Council and staff discussed how residents could be
involved in the program outside of Corcoran Clean Up day and noted the Bikes4Kids website as a resource.
MOTION: made by Bottema, seconded by Schultz to direct staff to proceed with providing any bikes
received at Corcoran Clean Up Day to the Bikes4Kids Program.
VotingAye:Bottema,Nichols,Schultz,andVehrenkamp
(Motioncarried4:0)
c.TheStanchionNoiseWaiverRequest;applicantd.MNDotGrant
ministratorBeisereviewedtheMNDotGrantfundsavailabletotheCitythrpplementalAppropriationsActintheamountof$31,899,andforallocationdminisator Beise noted staff recommends allocation to City Center Drive and i i Street project. Council
and staff discussed reallocation if the project does not occur, documentation,and tracking of funds.
n
Council and staff reviewed the water project around Garages Too, and possibly offsetting project cost with
th f d� C1C 9th
e un ing versus it y enter D rive and
7 Street project.
MOTION: made by Schultz, seconded by Nichols allocating funds to City Center Drive and 79t" Street
improvement project or another project as designated.
Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
e. Acting City Administrator
City Administrator Beise noted due to upcoming absence of City Administrator during April 30 through May
10, 2022.
MOTION: made by Bottema, seconded by Vehrenkamp a
act as City Administrator during City Administrator Beise's
Voting Aye: Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
11. Staff Reports
uthorizing Director of Public Safety Gottschalk to
at April 30 through May 10, 2022.
a. Active Corcoran Planning Applications; reports received.
b. Financial Performance Report; reports received.
City Administrator Beise noted audit of 2021 financials will be completed in the upcoming weeks. Council
noted a forecast projection through yearend for Parks and Trails Commission's ability to review and begin
construction on the City Park project. Council and staff discussed future parking lot areas and lit fields in the
proposed and future City Park.
12. 2022 City Council Schedule
Council received 2022 schedule and noted work session titles and upcoming topics. Councilor Vehrenkamp
noted his absence at the May 12 work session, but attendance at the regular meeting. City Administrator
Beise noted early grading items, Westside Tire, water supply planning and initial discussion of Hackamore
Road Design Project at the May 12 regular Council meeting. Council and staff discussed Hackamore Road
Design Project timeline into 2023.
13. Adjournment
MOTION: made by Nichols, seconded by Vehrenkamp to adjourn.
Voting Aye: Nichols, Schultz, and Vehrenkamp Nay: Bottema
(Motion carried 3:1)
Meeting adjourned at 8059 pm.
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Michelle Friedrich —Deputy Clerk
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