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HomeMy WebLinkAbout2022-02-10 Council MinutesCITY OF CORCORAN City Council Meeting Minutes February 10, 2022 - 7:00 pm The Corcoran City Council met on February 10, 2022, in Corcoran Minnesota. The City Council meeting was held in person and the public was present in person and r video conferencing platform Zoom. emotely through electronic means using the audio and Mayor McKee, Councilor Bottema, Councilor Nichols, and Councilor Vehrenkamp were present. Councilor Schultz arrived at 7:06 pm. Interim City Administrator Beise, Deputy Clerk Friedrich, City Planner Lindahl, Public Works Director Mattson, City Engineer Torve, and Director of Public Safety Gottschalk were present. 'I. Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval Interim City Administrator Beise noted moving item 9a., Trail Haven Bridge Replacement, prior to Planning Business, noted addition of item 7d., Financial Claims, revised item 8a., Resolution and Easement agreement, and a revised item 8c., Resolution 2022-03, regarding the Tavera Outlot, addition of a large - and an updated zoning -priori scale document for Trail Haven, and survey. MOTION: made by Nichols, seconded by Vehrenkamp to approve the agenda as modified. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) Commission Representatives Mayor McKee noted Planning Commissioner Shoulak and Parks and Trails Commissioner Anderson were present via electronic means. 5. Open Forum (Public CommentOpportunity) Mayor McKee invited residents to communicate in -person or telephonically during Open Forum. Interim City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No persons participated in the public comment opportunity. S. Presentations/Recognitions 7. Consent Agenda a. Draft January 13t" Council Minutes b. Draft January 19t" Goal Setting Minutes c. Draft January 27t" Work Session Minutes d. Financial Claims e. Resolution 2022-06 Accepting Donation f. Parks and Trails Vacancy and Appointment Process Council requested item 7e., be pulled for further discussion. MOTION: made by Nichols, seconded by Vehrenkamp to approve consent agenda items 7a-d., and 7f., as presented. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp (Motion carried 4:0) Council thanked the Sports Star Photography the $654.44 donation. MOTION: made by Vehrenkamp, seconded by Nichols to approve consent agenda item 7e., as presented. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp 1 (Motion carried 4:0) Unfinished Business (Moved up on agenda) Q a. Trail Haven Bridge Replacement Council noted the bridge impacts three resident properties, with one of the properties owned by Councilor Bottema. City Engineer Torve outlined the history of worm k copleted and including the feasibility study results in 2021 for Trail Haven, Schutte Road, and Cain Road. City Engineer Torve reviewed the bridge replacement plan for Trail Haven in 2022, and Schutte Road in 2023. City Engineer Torve noted three funding sources include state aid road fund, bridge bond funds, and City funds. City Engineer Torve noted Shannon Lane bridge was replaced in 2009E City Engineer Torve reviewed the Hennepin County inspection results On Trail Haven Road, noting a decrease to a 5-ton rating of the arch culvert bridge in October 2021 with initial inspection indicating separa inspection in November 202 tion at bottom of the arch culvert. City Engineer Torve recapped the additional 1, and noted the bridge was placed on 6-month inspection cycle by Hennepin County. City Engineer Torve outlined funding options, requirements with each option, construction processes with each option, and cost of options. Public Works Director Mattson noted discussions with impacted residents, and resident consensus was indifferent, but in support of option 2 without the streetlight. Council and staff discussed life expectancy of culvert replacement, current stormwater levels and future stormwater level estimates regarding the project. Council and staff discussed easement calculations in Option 2, with staff noting easement costs are eligible for state aid road funding. Council and staff discussed project timeline, possible delays due to inclement weather, and general contractor bidding process. MOTION: made by Nichols, seconded by Schultz to authorize plans and specifications for Trail Haven bridge replacement with design option 2 and associated appraisals in the amount of $50,500. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) Planning Business (Public Comment Opportunity) Mayor McKee invited residents to communicate in -person or telephonically during the public comment opportunity. Interim City Administrator Beise noted one public comment card was received. Interim City Administrator Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. Mark Lanterman, 6936 Oak Ridge Road, noted item 8b., regarding urban conservation was brought forth to Planning Commission on January 6, 2022, and recommended denial to Council. Mr. Lanterman commented on the urban conservation proposal, noting large, residential developments have historically been approved as PUDs. Mr. Lanterman noted current PUD standards allow Council to extend flexibility within City Code to a developer, in exchange for benefits provided to City by developer. Mr. Lanterman opined the proposal removes Council discretion and codifies a permanent flexibility by allowing developers to leave a percentage of land as undeveloped urban space, in exchange for smaller lots and setbacks, and creates an allowance by right. Mr. Lanterman opined Council should retain ability to analyze such proposal requests and should consider binding future Council discretion into perpetuity. a. Cain Road ROW Vacation Interim City Administrator Beise reviewed history of the Cain Road ROW Vacation request in August 2021, In failure to pass with Council vote, and noted the agreement reached between parties regarding a private drive. Interim City Administrator Beise noted applicant requested Council review of the new vacated road agreement, noting the agreement does not guarantee approval of a driveway at location but does guarantee access. Interim City Administrator Beise noted minor changes to Resolution 2022-09 by City Attorney Thames which approves the vacation based on the exhibits submitted by Mr. Galbraith. Council discussed codifying a private agreement between the two parties and questioned including within Resolution. Council and staff discussed granted access of property, private agreement request, and 4/5 majority vote was not available at August 2021 meeting, and City codification of a private easement agreement. Council requested striking condition 3 "whereas, regarding private agreement" from Resolution 2022-091 noting vacation of property still stands, and easement still exist. Interim City Administrator Beise noted because right of way has not been vacated the private agreement will need to be re -signed by parties. City Planner Lindahl clarified the private agreement has been executed, but not recorded, and when resolution is recorded, the vacation will be recorded, followed by the new easement that is being deeded, and the easement between the two private parties. MOTION: made by Schultz, seconded by Bottema to approve Resolution 2022-09 with condition 3 stricken from the Resolution, and removing "whereas, regarding private agreement". Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) b. Urban Cons Subdivision City Planner Lindahl reviewed prior discussions of the Urban Conservation Subdivision, noting a 2021 Council priority was to preserve Open Space in the Municipal Utility Service Area (MUSA). City Planner Lindahl reviewed existing RSF-2 zoning district standards, noted key elements include 25 percent of gross land open space preservation requirement, 20-acre minimum size, and park space utilization to meet park dedication under certain conditions. Council discussed modifications to reduce risk, flexibility to guide the process, noted difficulties within the PUD process and limitations it imposes. Council noted communication is difficult, with communication regarding PUDs only occurring during Council meetings, the difficulty in negotiating, and challenges with one-on-one meetings with applicants. Council discussed leverage in the PUD negotiation process to benefit the City in reaching City goals. Council noted current ordinance model has limitations and reviewed some areas that address Council discretion. Council noted historically PUDs have not included 80-foot lots, though PUD processes may have started with 80-foot lot sizes. Council discussed limiting housing types within specific zoning districts. Council noted resident input favors open space preservation, and high -value natural resource areas. Council noted actions in PUDs need to reflect Council direction regarding flexibility in developments, with standards that are Council driven and acceptable, with dedication to hold developers accountable by PUD conditions and not only City Code. City Planner Lindahl discussed Council discretion regarding rezoning. Council noted negotiation between Council, based on directive from Council to staff with developers, and including city-wide benefit criteria within PUDs, not just within the specific development. Council noted initial 75-foot lots in Ravinia ended with smaller lot sizes. Council discussed adhering to Council decisions in future negotiations with developers regarding City benefits within the PUD. Council discussed clarity of PUD conditions, guidance to staff within structural aspect of PUDs and limiting PUD locations. Council noted the purpose of the Urban Conservation Ordinance proposal is to support the Comprehensive Plan. Council noted current weaknesses in the PUD processes do not match the Comprehensive Plan vision. Council discussed City Code supporting the Comprehensive Plan vision and may include individual ordinances for zones, adopting the current urban conservation proposal, and stronger Council direction in PUDs, and preservation of Council discretion to not rezone. Council and staff discussed urban conservation ordinance limits in meeting 25 percent compliance, noting there is no Council discretion on platting, but Council maintains discretion in rezoning. Council and staff discussed Council discretion regarding PUD process. Council discussed difficulties and benefits of PUD process. MOTION: made by Nichols to table item. Motion fails due to lack of second. MOTION: made by Vehrenkamp to table item, and request staff to draft resolution with denial verbiage. Councilor Vehrenkamp rescinded Motion. Council and staff discussed options with drafting resolutions to approve or deny the Urban Conservation Subdivision Ordinance. MOTION: made by Vehrenkamp, seconded by Schultz to table item, and request staff to draft one resolution with approval of Urban Conservation Subdivision Ordinance, and one resolution denying Urban Conservation Subdivision Ordinance for discussion at a future Council meeting. Council questioned without changes at the next meeting, the necessity of bringing both items back to a future meeting. Council discussed tabling item and gathering additional information for a final decision, with both resolutions included at a future meeting. Voting Aye: McKee Voting Nay: Bottema, Nichols, Schultz, and Vehrenkamp (Motion fails 1:4) MOTION: made by Schultz, seconded by Bottema to deny. Voting Aye: Bottema, Schultz, and Vehrenkamp Voting Nay: McKee Abstain: Nichols (Motion carried 301:1) c. Tavera 3rd Addition Final Plat and PUD Final Plan City Planner Lindahl outlined the background of the Tavera development and site plan. City Planner Lindahl noted the townhomes will be part of an HOA that will own and maintain the buildings, common open space, and private drives. City Planner Lindahl reviewed the PUD includes specific standards for setbacks and lot sizes and noted some flexibility from the design standards was granted for both the single family and townhomes, and specified the plans remain consistent with the preliminary approvals. City Planner Lindahl reviewed the two PUD amendments requested by applicant to modify the PUD and include replacing a 20- foot concrete apron with 3400t concrete valley gutter, removing prohibition of private drive in Outlot, and correction of error by staff regarding brick size and height. City Planner Lindahl noted the current stockpile locations and will remain until property to the west is developed. City Planner Lindahl reviewed a monument sign at County Road 116 and Hackamore Road is a condition within the Tavera PUD and noted Council direction is necessary to proceed. City Planner Lindahl reviewed approved and preliminary plat, phasing plan with 4t" Addition at Gleason Parkway and Horseshoe Trail with major infrastructure improvements. Council and staff discussed a city neighborhood park size in 4t"Addition on north side of Horseshoe Trail is approximately 4 to 5 acres. Council and staff reviewed emergency access out of development on 62nd Place. Council and staff discussed valley gutters, types of gutter, curb appearance, and stormwater drainage. Council and staff discussed maintenance of valley gutters and HOA responsibility. Council discussed location of townhomes, density requirements, and differences in project from initial to final design. Council discussed buffer zones, rural, and natural character of City. Council discussed advantages to City With concrete pad apron option. Council and staff discussed ordinances regarding private drives and size of concrete pad aprons. Council discussed design of gateway sign and benefits related to sign. Council and staff discussed the possibility of a Council Work Session in the next few months to review existing examples and included the Dayton welcome sign as one such example and including location of the gateway sign discussion at the future work session meeting. Council noted examples can be forwarded to Interim City Administrator Beise or City Planner Lindahl. Council continued discussion of curbs or concrete pad aprons. Staff responded construction of apron can be built with a heavier, robust foundation to the apron. MOTION: made by Nichols to amend Resolution 2022-03 by striking and removing Condition 4c. Motion fails due to lack of second. Paul Tabone, Lennar representative, opined on benefit to City of concrete pad aprons, noting concrete pad aprons do not maintain well due to the clay soils, and create a hardship for the HOA in replacement maintenance. Council reviewed differentiation of private drive from City -street and discussed concrete pad apron. MOTION: made by Schultz, seconded by Vehrenkmmp to amend, and approve Resolution 2022-03 with change of striking and removing Condition 4c. Councilmember Vehrenkamp rescinded second within Motion to review and further discuss. Motion fails due to lack of second. MOTION: made by Schultz, seconded by Bottema to amend, and approve Resolution 2022-03 with change of striking and removing Condition 4c., presented in revised version of Resolution 2022-03. Voting Aye: Vehrenkamp and Schultz Voting Nay: McKee and Nichols Abstain: Bottema (Motion fails 2:2.1) Council reviewed Motion and discussed the failed Motion does not approve Final Plat which is Resolution 2022-04. Interim City Administrator Beise clarified failed Resolution 2022-03 references the final planned unit development plan for Tavera 3rd Addition. MOTION: made by Nichols to rescind and strike original and first Motion. Motion fails due to lack of second. Council asked for clarification of implication of failed Motion, and if application request falls within the 60-day expiration deadline. City Planner Lindahl clarified March 15, 2022, is the expiration deadline for the application allowing time for Council discussion at the next meeting. MOTION: made by Bottema for a revote of the Resolution 2022-03. Motion fails due to lack of second. MOTION: made by Nichols, seconded by McKee to re -Motion to strike original and first Motion from the record. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp Voting Nay: Schultz (Motion carried 4:1) 0 10. MOTION: made by Nichols seconded, by Schultz to approve Resolution 2022-03 with modification of Condition 4c. Council and staff noted because PUD is not substantially different, Council will not have discretion on the Final Plat. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp voting Nay: Schultz ,Motion carried 4:1) MOTION: made by Bottema, seconded by Schultz to approve Resolution 2022-04 Final Plat and Development Contract Tor "Tavera Yu Addition" Tor Lennar (City File No. 21-044) Council inquired on additional changes once the Final Plat is approved. City Planner Lindahl noted applicant always has right to return and request changes to Final Plat, that it is unlikely, but is a possibility. Voting Aye: McKee, Bottema, Nichols, and Vehrenkamp Voting Nay: Schultz (Motion carried 5:0) Unfinished Business (Public Comment Opportunity) a. Trail Haven Bridge Replacement Item was moved for discussion prior to item 8-Planning Business. Council noted on the bridge replacement, a property owner can only access is located and addressed process of culvert replacement and construction. New Business (Public Comment Opportunity) Mayor McKee invited residents to participate Administrative Services Director Beise expla video format and reviewed back of property where culvert in person and telephonically to comment on New Business. fined the instructions to participate in the meeting via the Zoom instructions for participation in the meeting through telephone or computer. No persons participated in the public comment opportunity. a. 2022 Core Strategies, Short -Term Goals, and Measurables Interim City Administrator Beise outlined Council work sessions to date and the priority goals and discussed possible, and measurable actions regarding strategic planning. Council discussed including concept plan review within a Planning Commission meeting, versus at the preliminary plat stage. City Planner Lindahl noted the concept sketch is only required with a PUD. City Planner Lindahl reviewed past practice in Corcoran regarding the Planning Commission review at the concept stage level. Council noted further thought on the matter is necessary and requested discussion at a future Council work session meeting. Council noted the sketch plan is a very preliminary stage of the process and vague and Planning Commission's review encompasses a very detail -oriented review and is not included within the concept sketch stage. Council discussed the proposed plan. MOTION: made by Bottema, seconded by Vehrenkamp to approve as drafted. Council and staff discussed the core objective listed includes maintaining safety, adding a security goal under 2, and adding a fire protection goal with safety and security measurables. Council noted high -quality municipal services and including a wetland bank measurable. Interim City Administrator Beise noted the item is located under facilities planning and diverse community amenities. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) b. Prioritization of the 2022 Code Updates Interim City Administrator Beise outlined 11 code amendments for 2022, reviewed the survey results with order of priority, noting buffer zones, incentives to preserve natural resources, setbacks, credits for tree planning, and PUD processes as the top code ordinance priorities. Council provided feedback of importance of PUD ordinance discussions. Interim City Administrator Beise noted a PUD Work Session will be scheduled into Council calendar. Council noted follow up on front yard ordinance, with pending litigation. Interim City Administrator Beise noted review of the front yard ordinance can be absorbed internally for review as an outstanding issue. Council noted PUD process review, principals, and value, and is not a code update. Council discussed determining the outcome of the PUD Work Session and then formulating principals and value discussion. c. Schedule Work Sessions — Joint Council/Commission and Water Supply Planning Mayor McKee called Work Sessions at 5:30 pm on February 24, and March 10, 2022, for Joint Council and Commissions Meeting and Water Supply Planning, respectively. Councilor Bottema will be absent on February 24. 5 11. Staff Reports a. Bond Refunding 2021 Interim City Administrator Beise up Council on interest rates, capital bonds, feasibility of favorable results, and bonds preparation. 12. 2022 City Council Schedule; Council received 2022 schedule, noting a full agenda on February 24. Council noted, and requested, if possible, on larger packets to allow more time to review packets, if items could be staggered in distribution. Interim City Administrator Beise noted reviewing options with staff to alter process for larger packets if possible. Council noted possibly distributing larger items to Council earlier in the week. Council briefly discussed a solicitation and peddlers' ordinance. Director of Public Safety Gottschalk noted history of draft solicitation ordinance in Corcoran and noted the League of Minnesota Cities has information on their website and reviews enforcement, protection, restrictions, public view of vetted solicitors, effectiveness of ordinance, and costs. Council and staff discussed the regulation of the solicitation ordinance and challenges associated with that type of ordinance. Interim City Administrator Beise noted a recent conversation with Comcast, no national grant updates, with state broadband items just released including delays with funding. Interim City Administrator Beise noted communications with Comcast on possible funding options. 13. Adjournment MOTION: made by Nichols, seconded by Bottema to adjourn. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) Meeting adjourned at 10:54 pm. Michelle Friedrich —Deputy Clerk 0