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Home My WebLink About2022-01-27 Council Agenda PacketCorcoran City Council Agenda January 27, 2022 - 7:00 pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum – Public Comment Opportunity 6.Presentations/Recognitions a.Years of Service Recognition – Steve Warren – 25 Years b.Senator Osmek 7.Consent Agenda a.Financial Claims* b.City Purchasing Card Rebate Program* 8.Planning Business – Public Comment Opportunity a.Northeast District Plan Update* b.Medina Comprehensive Plan Amendment* 9.Unfinished Business 10.New Business – Public Comment Opportunity a.Recycling Forgiveness Request* b.Ordinance Amendment Request – Fence Amendment* c.2022-23 Capital Improvement Plan* d.Bond Refunding 2021* e.2022 Legislative Priorities* f.Comprehensive Housing Affordability Act* g.Southeast Water Supply Planning Study* h.COVID-19 Pay Program* i.Administration Assistance Proposal* 11.Staff Reports a.Active Corcoran Planning Applications* 12.Closed Session – Non-Public Health and Medical Data 13.2022 City Council Schedule* 14.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 859 4205 1174 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/85942051174 visit http://www.zoom.us and enter Meeting ID: 859 4205 1174 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov The City of Corcoran will provide high-quality public services in a cost-effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. The City of Corcoran will become a vibrant, connected community while preserving its natural character and agricultural roots. The following values are fundamental to the City of Corcoran ’s success and the fulfillment of our mission: Honesty, Ethics, Integrity We believe that honesty, ethics, and integrity are the foundation blocks of public trust and confidence. Community Pride and Partnership We believe in creating a strong sense of community through partnerships with civic organizations, school districts, and local businesses. Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Community Safety We will protect the community by maintaining or improving safety through police and fire protection and by investing and maintaining the infrastructure of the City. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open, honest, and proactive communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. VISION VALUES CORE STRATEGIES MISSION • Enhance Corcoran’s sense of place and identity. • Provide diverse community amenities and recreational opportunities. • Maintain excellence in safety and security for our community. • Ensure high-quality, market-driven growth. • Provide high-quality, innovative municipal services. A DOPTED M ARCH 11, 2021 STAFF REPORT Agenda Item 4. Council Meeting: January 27, 2022 Prepared By: Michelle Friedrich Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the January 27th Council meeting are as follows: • Planning Commission: Mark Lanterman • Parks and Trails Commission: Phil Christenson Financial/Budget: N/A Council Action: N/A Attachments: N/A Agenda Item 7a. Council Meeting Date:1/27/2022 Prepared By:Maggie Ung Amount Project name $0.00 -$ $164,342.64 164,342.64$ 124,979.05$ 289,321.69$ Date Paid to Amount Description 1/6/2022 RevTrak 735.39$ Credit Card Processing Fee 1/13/2022 MN Dept of Revenue 124.26$ Fuel Tax 1/13/2022 ADP 90,800.23$ Net Payroll and Taxes 1/19/2022 State of MN - Empower 4,673.65$ Employee Deferred Comp/Healthcare Savings 1/19/2022 Optum Bank 3,878.34$ Employee HSA 1/19/2022 MN PERA 19,321.81$ Pension Plan 1/6/2022 Minnesota Sheriffs Association 150.00$ PD Gun Law Training 1/7/2022 Keymelocksmiths 7.50$ Keys for Warming House 1/7/2022 MNFOP 225.00$ PD Legal Defense Training 1/10/2022 USPS 1,700.00$ Newsletters 1/10/2022 Zoom 14.99$ Zoom For Council Worksession 1/10/2022 Zoom 69.88$ Zoom For Council Meetings 1/10/2022 Department Of Labor 65.00$ Building Official License Renewal 1/10/2022 Propper E-Commerce Inc 269.94$ PD Uniforms 1/11/2022 Fleetio 30.00$ PD Software 1/11/2022 Rogers Printing 771.00$ Newsletters 1/12/2022 Rounders Sports Bar 197.53$ PD Conference 1/12/2022 Pub 500 243.12$ PD Conference 1/13/2022 Olives 65.75$ PD Conference 1/13/2022 Ummies 137.74$ PD Conference 1/14/2022 Olives 82.74$ PD Conference 1/14/2022 Pagliais Pizza 91.76$ PD Conference 1/14/2022 Mankato City Center 1,203.54$ PD Conference 1/17/2022 Tinyurl 119.88$ Domain Shortener Total 124,979.05$ FINANCIAL CLAIMS CHECK RANGE (See attached Check Detail Registers) ALL OTHER FINANCIAL CLAIMS Check Register Total Checks Total of Auto Deductions TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements FUND #500 ESCROW CLAIMS Paid to SEE THE REGISTER FOR #500 CLAIMS Total Total Fund #500 = (See attached Payments Detail) *Check Detail Register© CITY OF CORCORAN 01/21/22 8:15 AM Page 1 January 2022 Check Amt CommentInvoice 10100 Farmers State Bank ABDO, EICK & MEYERS, LLPPaid Chk# 031699 1/27/2022 $6,400.00 2021 AUDIT SERVICESE 100-41540-300 Professional Srvs (GENERAL) 452694 Total ABDO, EICK & MEYERS, LLP $6,400.00 ADP, LLCPaid Chk# 031700 1/27/2022 $290.67 PAYROLL SERVICESE 100-41941-300 Professional Srvs (GENERAL) 596688649 Total ADP, LLC $290.67 AMAZON CAPITAL SERVICESPaid Chk# 031701 1/27/2022 $130.00 CH VOYAGER SCANNERE 100-41951-210 Operating Supplies (GENERAL) 1Y1H-X4FY-W Total AMAZON CAPITAL SERVICES $130.00 BEAUDRY OIL COMPANYPaid Chk# 031702 1/27/2022 $0.00 SQUAD FUELE 100-42100-212 Motor Fuels $0.00 GASOLINEE 100-43100-212 Motor Fuels $0.00 GASOLINEE 100-41920-210 Operating Supplies (GENERAL) $1,921.68 DIESELE 100-43100-212 Motor Fuels 1961822 Total BEAUDRY OIL COMPANY $1,921.68 BOYER TRUCKSPaid Chk# 031703 1/27/2022 ($60.80) CREDIT ON PARTS ORDERE 100-42100-220 Repair/Maint Supply (GENERAL) 003P12868 $11.88 POLICEE 100-42100-220 Repair/Maint Supply (GENERAL) 003P13248 $205.55 SHOPE 100-42100-220 Repair/Maint Supply (GENERAL) 003P14576 $1.54 WATER TRUCKE 100-42100-220 Repair/Maint Supply (GENERAL) 003P14724 Total BOYER TRUCKS $158.17 CENTERPOINT ENERGY HOUSTONPaid Chk# 031704 1/27/2022 $254.00 NATURAL GASE 100-45200-380 Utility & Services (GENERAL) 01_2022 $15.00 NATURAL GASE 100-41941-380 Utility & Services (GENERAL) 01_2022 $1,284.23 NATURAL GAS-9100E 100-43100-380 Utility & Services (GENERAL) 01_2022 Total CENTERPOINT ENERGY HOUSTON $1,553.23 CENTURY LINKPaid Chk# 031705 1/27/2022 $147.16 LAND LINE 763-420-4061E 100-45200-321 Telephone $0.00 LAND LINE/FIRE MONITORING-9100E 100-43100-321 Telephone Total CENTURY LINK $147.16 CHRISTENSEN BUCK, JESSICAPaid Chk# 031706 1/27/2022 $6.42 HOCKEY NET LOCK REIMBURSEMENTE 100-45200-261 Recreation Programming 01-2022 Total CHRISTENSEN BUCK, JESSICA $6.42 CINTAS - 470Paid Chk# 031707 1/27/2022 $15.10 PW TOWELSE 100-43100-210 Operating Supplies (GENERAL) 4106805016 $77.95 PW TOWELSE 100-43100-210 Operating Supplies (GENERAL) 4106805020 $316.12 PW UNIFORMSE 100-43100-417 Uniforms 4106805110 $13.19 PD TOWELSE 100-42100-300 Professional Srvs (GENERAL) 4106805113 $109.21 CITY HALL RUGSE 100-41941-210 Operating Supplies (GENERAL) 4107461060 *Check Detail Register© CITY OF CORCORAN 01/21/22 8:15 AM Page 2 January 2022 Check Amt CommentInvoice $40.80 PW CABINETE 100-43100-210 Operating Supplies (GENERAL) 4107461221 $251.94 PW UNIFORMSE 100-43100-417 Uniforms 4107461314 Total CINTAS - 470 $824.31 CIRCLE K FLEETPaid Chk# 031708 1/27/2022 $40.26 PD FUEL PURCHASEE 100-42100-212 Motor Fuels 77522529 Total CIRCLE K FLEET $40.26 COMCAST- 902943336Paid Chk# 031709 1/27/2022 $92.78 LAND LINEE 100-41941-321 Telephone 01-2022 $92.78 LAND LINEE 100-42100-321 Telephone 01-2022 $92.79 LAND LINEE 100-43100-321 Telephone 01-2022 Total COMCAST- 902943336 $278.35 COMPUTER INTEGRATION TECHPaid Chk# 031710 1/27/2022 $2,869.00 REMOTE SERVICE SUPPORTE 100-41951-300 Professional Srvs (GENERAL) 320547 $4,400.25 AGREEMENT MANAGED SERVICESE 100-41951-300 Professional Srvs (GENERAL) 321025 $1,140.00 AGREEMENT OFFICE 365E 100-41951-300 Professional Srvs (GENERAL) 321242 $885.00 AGREEMENT MANAGED BACKUP SIRIS 4E 100-41951-300 Professional Srvs (GENERAL) 321569 Total COMPUTER INTEGRATION TECH $9,294.25 DELTA DENTALPaid Chk# 031711 1/27/2022 $95.30 02-2022; DENTAL INSURANCEE 100-41910-131 Employer Paid Health RIS000394485 $30.70 02-2022; DENTAL INSURANCEE 100-41300-131 Employer Paid Health RIS000394485 $19.85 02-2022; DENTAL INSURANCEE 100-41400-131 Employer Paid Health RIS000394485 $193.45 02-2022; DENTAL INSURANCEE 100-42100-131 Employer Paid Health RIS000394485 $101.35 02-2022; DENTAL INSURANCEE 100-42102-131 Employer Paid Health RIS000394485 $187.40 02-2022; DENTAL INSURANCEE 100-43100-131 Employer Paid Health RIS000394485 $61.40 02-2022; DENTAL INSURANCEE 100-45200-131 Employer Paid Health RIS000394485 $63.00 02-2022; DENTAL INSURANCE-COBRAG 100-20205 Reimbursements RIS000394485 Total DELTA DENTAL $752.45 ECM PUBLISHERS INCPaid Chk# 031712 1/27/2022 $83.11 ORDINANCE 2021-431 AMENDMENTE 100-41941-210 Operating Supplies (GENERAL) 871213 Total ECM PUBLISHERS INC $83.11 EDWARDS, ROBERT/KRISTINPaid Chk# 031713 1/27/2022 $159.00 UTILITY REFUNDR 601-49400-36233 Refunds/Reimbursements 12_2021 Total EDWARDS, ROBERT/KRISTIN $159.00 GOPHER STATE ONE CALLPaid Chk# 031714 1/27/2022 $88.43 SUPPORT SERVICEE 601-49400-380 Utility & Services (GENERAL) 1120310 $88.42 SUPPORT SERVICEE 602-49450-380 Utility & Services (GENERAL) 1120310 $25.00 SERVICE FEEE 601-49400-380 Utility & Services (GENERAL) 2000310 $25.00 SERVICE FEEE 602-49450-380 Utility & Services (GENERAL) 2000310 Total GOPHER STATE ONE CALL $226.85 GREGORY, ERICPaid Chk# 031715 1/27/2022 $350.00 2021 FSA REIMBURSEMENTE 100-43100-131 Employer Paid Health 12_2021 *Check Detail Register© CITY OF CORCORAN 01/21/22 8:15 AM Page 3 January 2022 Check Amt CommentInvoice Total GREGORY, ERIC $350.00 HEINZ, BRANDONPaid Chk# 031716 1/27/2022 $187.28 HRA REIMBURSEMENTG 100-21713 H R A Payable 122021 Total HEINZ, BRANDON $187.28 HENN CO SHERIFF-MC131Paid Chk# 031717 1/27/2022 $211.23 JAIL CHARGESE 100-42100-301 Prisoner 100177046 Total HENN CO SHERIFF-MC131 $211.23 HENNEPIN CO TAXPAYER SERVICESPaid Chk# 031718 1/27/2022 $46.56 PROPERTY TAXES 6575 PARK TRAIL RDE 100-41900-300 Professional Srvs (GENERAL) 01_2022 Total HENNEPIN CO TAXPAYER SERVICES $46.56 HOLIDAY COMPANIESPaid Chk# 031719 1/27/2022 $45.00 PD CAR WASHES 1400-003-788-415E 100-42100-220 Repair/Maint Supply (GENERAL) 012022 Total HOLIDAY COMPANIES $45.00 LANDFORMPaid Chk# 031720 1/27/2022 $35.50 ENCORE FINAL PUD AND FP (CITY FILE 18-027)G 500-20436 Pulte Encore - PUD Skch 17-029 32465 $26.25 BELLWETHER 2ND ADDITION FINAL PLAT (19-001)G 500-20436 Pulte Encore - PUD Skch 17-029 32467 $71.00 RUSH CREEK RESERVE 20-030G 500-20488 Rush Creek Reserve 32468 $52.50 KARINEIMI FINAL PLAT 20-036G 500-20497 Kariniemi PP 20-016 32468 Total LANDFORM $185.25 LITHGOW AUTOMOTIVEPaid Chk# 031721 1/27/2022 $9,341.06 ESCROW REFUNDG 500-20478 Lithgow Automotive SIPA 19-013 01-2022 ($331.75) ESCROW REFUNDG 500-20475 Lithgow Auto CUP/SP 19-013 01-2022 Total LITHGOW AUTOMOTIVE $9,009.31 LUBE-TECH & PARTNERS, LLCPaid Chk# 031722 1/27/2022 $1,534.42 PW SUPPLIESE 100-43100-212 Motor Fuels 2807433 Total LUBE-TECH & PARTNERS, LLC $1,534.42 MAPLE GROVE, CITY OFPaid Chk# 031723 1/27/2022 $341.21 WATER USAGE 2021 4TH QTRE 601-49400-310 Other Professional Services 120621 Total MAPLE GROVE, CITY OF $341.21 MATTSON, KEVINPaid Chk# 031724 1/27/2022 $600.00 01/2021-12/2021 PHONE REIMBURSEMENTE 100-43100-321 Telephone 12_2021 Total MATTSON, KEVIN $600.00 M-B COMPANIESPaid Chk# 031725 1/27/2022 $456.73 PW BROOME 100-45200-210 Operating Supplies (GENERAL) 261076 Total M-B COMPANIES $456.73 MENARDS MAPLE GROVEPaid Chk# 031726 1/27/2022 $6.75 PW BOLTE 100-45200-210 Operating Supplies (GENERAL) 93052 $199.98 CITY HALL SUPPLIESE 100-41941-210 Operating Supplies (GENERAL) 93138 *Check Detail Register© CITY OF CORCORAN 01/21/22 8:15 AM Page 4 January 2022 Check Amt CommentInvoice Total MENARDS MAPLE GROVE $206.73 METRO CITIESPaid Chk# 031727 1/27/2022 $2,628.00 2022 METRO CITIES MEMBERSHIP DUESE 100-41900-433 Dues and Memberships 917 Total METRO CITIES $2,628.00 METRO WEST INSPECTION SERVICESPaid Chk# 031728 1/27/2022 $41,545.80 FINALIZED PERMITS DEC 2021E 100-42400-300 Professional Srvs (GENERAL) 3132 $81.25 ST THERESE MEETINGG 500-20471 St. Therese Sketch Plan 19-006 3132 $65.00 PUBLIC SAFETY MEETINGR 100-42400-32210 Bldg/Plan Review Fees 3132 otal METRO WEST INSPECTION SERVICES $41,692.05 MID MINNESOTA STORAGEPaid Chk# 031729 1/27/2022 $1,625.00 20' STORAGE CONTAINERE 100-41941-210 Operating Supplies (GENERAL) 5452 $1,625.00 20' STORAGE CONTAINERE 100-43100-210 Operating Supplies (GENERAL) 5452 $1,625.00 20' STORAGE CONTAINERE 100-45200-210 Operating Supplies (GENERAL) 5452 Total MID MINNESOTA STORAGE $4,875.00 MIDSOTA TRAILER SALESPaid Chk# 031730 1/27/2022 $13,250.00 PD TRAILERR 204-42100-36233 Refunds/Reimbursements 2021-001PW $5,857.00 PD TRAILERE 204-42100-210 Operating Supplies (GENERAL) 2021-001PW Total MIDSOTA TRAILER SALES $19,107.00 MN RECREATION/PARK ASSOCPaid Chk# 031731 1/27/2022 $25.00 JOB POSTING PROGRAM COORDINATORE 100-45200-300 Professional Srvs (GENERAL) 10310 Total MN RECREATION/PARK ASSOC $25.00 NAPA AUTO PARTS - CORCORANPaid Chk# 031732 1/27/2022 $143.79 PD 2015 FORD EXPLORER BATTERYE 100-42100-220 Repair/Maint Supply (GENERAL) 390201 ($18.00) PD BATTERY DEPOSIT CREDITE 100-42100-220 Repair/Maint Supply (GENERAL) 390229 $28.08 PD 2016 FORD EXPLORERE 100-42100-220 Repair/Maint Supply (GENERAL) 391373 Total NAPA AUTO PARTS - CORCORAN $153.87 NORTH MEMORIAL EMS EDUCATIONPaid Chk# 031733 1/27/2022 $550.00 PD EMR TRAINING MONNENSE 100-42100-209 Police Reserves 012021 Total NORTH MEMORIAL EMS EDUCATION $550.00 NORTHLAND SECURITIES INCPaid Chk# 031734 1/27/2022 $2,525.00 ANNUAL CONTINUING DISCLOSURE FILING FOR YR END 12/31/2021 E 100-41900-300 Professional Srvs (GENERAL) 6845 Total NORTHLAND SECURITIES INC $2,525.00 NUSS TRUCK & EQUIPMENTPaid Chk# 031735 1/27/2022 $3,387.82 PW MACK GU713 REPAIRE 100-43100-220 Repair/Maint Supply (GENERAL) 014907 Total NUSS TRUCK & EQUIPMENT $3,387.82 OFFICE DEPOTPaid Chk# 031736 1/27/2022 $59.89 CITY HALL OFFICE SUPPLIESE 100-41941-210 Operating Supplies (GENERAL) 219345025001 Total OFFICE DEPOT $59.89 *Check Detail Register© CITY OF CORCORAN 01/21/22 8:15 AM Page 5 January 2022 Check Amt CommentInvoice ON-SITE MEDICAL SERVICES INCPaid Chk# 031737 1/27/2022 $70.00 PD TESTINGE 100-42100-300 Professional Srvs (GENERAL) 22130 Total ON-SITE MEDICAL SERVICES INC $70.00 RAY ALLEN MANUFACTURINGPaid Chk# 031738 1/27/2022 $219.99 PD BLANK PISTOLE 202-42100-213 Police K9 RINV226518 Total RAY ALLEN MANUFACTURING $219.99 ROGERS, CITY OFPaid Chk# 031739 1/27/2022 $42,741.84 1ST QTR 2022E 100-42200-300 Professional Srvs (GENERAL) 0034424 Total ROGERS, CITY OF $42,741.84 STREICHER S POLICE EQUIPMENTPaid Chk# 031740 1/27/2022 $820.00 PD AMMOE 100-42100-210 Operating Supplies (GENERAL) I1544015 $249.96 PD UNIFORMSE 100-42100-417 Uniforms I1544029 $363.97 PD UNIFORMSE 100-42100-417 Uniforms I1544766 $310.00 PD UNIFORMSE 100-42100-417 Uniforms I1544971 Total STREICHER S POLICE EQUIPMENT $1,743.93 TOWMASTERPaid Chk# 031741 1/27/2022 $2,620.00 PW FAB WING BLADEE 100-43100-220 Repair/Maint Supply (GENERAL) 443616 Total TOWMASTER $2,620.00 TWIN CITY GARAGE DOORPaid Chk# 031742 1/27/2022 $677.50 PD GARAGE DOOR SPRING REPLACEMENTE 100-42100-223 Building Repair Supplies Z201431 Total TWIN CITY GARAGE DOOR $677.50 US BANKCORP EQUIPMENT FINANCEPaid Chk# 031743 1/27/2022 $447.21 COPIER LEASEE 100-41951-210 Operating Supplies (GENERAL) 463091629 Total US BANKCORP EQUIPMENT FINANCE $447.21 WRIGHT HENNEPIN COOP ELECTPaid Chk# 031744 1/27/2022 $14.98 Bridle/Gleason: 150-1690-5131G 500-20390 Ravinia Street Lights 35029347777 $15.46 Bridle/Paddock: 150-1690-5135G 500-20390 Ravinia Street Lights 35029347777 $14.98 Paddock Ln 150-1690-5137G 500-20390 Ravinia Street Lights 35029347777 $15.46 Bridle Path: 150-1690-5146G 500-20390 Ravinia Street Lights 35029347777 $15.46 Paddock/Bridle: 150-1690-5158G 500-20390 Ravinia Street Lights 35029347777 $14.98 6471 Carriage: 150-1691-0155G 500-20390 Ravinia Street Lights 35029347777 $15.46 Bridle/Steeple: 150-1691-0158G 500-20390 Ravinia Street Lights 35029347777 $14.98 Bridle/Bluestem: 150-1691-0168G 500-20390 Ravinia Street Lights 35029347777 $14.98 Prairie/Bridle: 150-1691-0174G 500-20390 Ravinia Street Lights 35029347777 $15.46 Bridle Path: 150-1691-0177G 500-20390 Ravinia Street Lights 35029347777 $15.46 Elderberry Ct: 150-1691-0178G 500-20390 Ravinia Street Lights 35029347777 $14.98 19301 Annabelle: 150-1691-8063G 500-20390 Ravinia Street Lights 35029347777 $14.98 6675 Carriage: 150-1691-8064G 500-20390 Ravinia Street Lights 35029347777 $14.98 6681 Bridle: 150-1691-8066G 500-20390 Ravinia Street Lights 35029347777 $14.98 6657 Bridle: 150-1691-8079G 500-20390 Ravinia Street Lights 35029347777 $14.98 19130 Galloway: 150-1691-8080G 500-20390 Ravinia Street Lights 35029347777 *Check Detail Register© CITY OF CORCORAN 01/21/22 8:15 AM Page 6 January 2022 Check Amt CommentInvoice $14.98 19065 Galloway: 150-1691-8082G 500-20390 Ravinia Street Lights 35029347777 $30.43 6485 Larkspur: 150-1692-0907G 500-20390 Ravinia Street Lights 35029347777 $14.98 6398 Larkspur: 150-1692-0908G 500-20390 Ravinia Street Lights 35029347777 $14.98 66TH/CEDAR: 150-1692-8373G 500-20390 Ravinia Street Lights 35029347777 $14.98 Bridle/66th Ave: 150-1692-8374G 500-20390 Ravinia Street Lights 35029347777 $14.98 19437 Lupine LN: 150-1693-0197G 500-20390 Ravinia Street Lights 35029347777 $14.98 19389 Lupine LN: 150-1693-0199G 500-20390 Ravinia Street Lights 35029347777 $14.98 19345 Golden TR: 150-1693-0200G 500-20390 Ravinia Street Lights 35029347777 $14.98 6310 Steeple LN: 150-1693-0201G 500-20390 Ravinia Street Lights 35029347777 $14.98 6370 Steeple LN: 150-1693-0202G 500-20390 Ravinia Street Lights 35029347777 $14.98 19367 Annabelle: 150-1693-5724G 500-20390 Ravinia Street Lights 35029347777 $14.98 19343 Annabelle: 150-1693-5726G 500-20390 Ravinia Street Lights 35029347777 $14.98 19315 Primrose: 150-1693-5731G 500-20390 Ravinia Street Lights 35029347777 $14.98 19399 Primrose: 150-1693-5732G 500-20390 Ravinia Street Lights 35029347777 $14.98 Primrose/Wildfl: 150-1693-5733G 500-20390 Ravinia Street Lights 35029347777 $14.98 Wildflo/Gleason: 150-1693-5734G 500-20390 Ravinia Street Lights 35029347777 $14.98 Gleason/Wildflo: 150-1693-5986G 500-20390 Ravinia Street Lights 35029347777 $14.98 FIR LN/75TH AVE: 150-1693-7072G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $14.98 FIR LN N: 150-1693-7074G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $14.98 FIR LN/74TH AVE: 150-1693-7075G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $23.67 FIR LN N/CR 10: 150-1693-7076G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $14.98 74TH AVE N: 150-1693-7077G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $23.67 FIR LN N/CR 10: 150-1694-0076G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $14.98 FIR LN N: 150-1694-0078G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $14.98 FIR LN N/LOT #8: 150-1694-0079G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $14.98 FIR LN N/72ND N: 150-1694-0080G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $14.98 72ND AVE N: 150-1694-0081G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $14.98 FIR LN N/LOT #5: 150-1694-0082G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $14.98 ANNABELLE LOT 5 150-1694-0821G 500-20390 Ravinia Street Lights 35029347777 $14.98 PRIMROSE COURT 150-1694-4502G 500-20390 Ravinia Street Lights 35029347777 $14.98 SUNFLOWER COURT 150-1694-4503G 500-20390 Ravinia Street Lights 35029347777 $14.98 WILDFLOWER TRL 150-1694-4505G 500-20390 Ravinia Street Lights 35029347777 $14.98 WILDFLOWER TRL 150-1694-4506G 500-20390 Ravinia Street Lights 35029347777 $18.27 74TH PL & MAPLE 150-1694-6889G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $14.98 JACK PINE LN N 150-1694-6891G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $14.98 74TH AVE N 150-1694-6892G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $14.98 75TH AVE N 150-1694-6893G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $14.98 HICKORY LN N 150-1694-6894G 500-20420 Bass Lake Cross MI Home 17-012 35029347777 $14.98 MEADOW RUE CT 150-1694-7911G 500-20390 Ravinia Street Lights 35029347777 $14.98 STEEPLE CHASE LN 150-1694-7917G 500-20390 Ravinia Street Lights 35029347777 $14.98 SNOWBERRY CT 150-1694-7918G 500-20390 Ravinia Street Lights 35029347777 $14.98 MEADOW RUE CT 150-1694-7919G 500-20390 Ravinia Street Lights 35029347777 $14.98 STEEPLE CHASE LN 150-1694-7920G 500-20390 Ravinia Street Lights 35029347777 $0.00 LARKSPUR LN/63RD 150-1694-9986G 500-20390 Ravinia Street Lights 35029347777 $14.98 63RD AVE N 150-1694-9987G 500-20390 Ravinia Street Lights 35029347777 $68.96 CTY RD10/116 000-0100-1469E 100-43100-381 Street/Signal Lights 35029347777 $76.31 Ballpark: 120-1246-7200E 100-45200-380 Utility & Services (GENERAL) 35029347777 $19.90 6500 CTY RD 116 SIRENE 100-42100-380 Utility & Services (GENERAL) 35029347777 *Check Detail Register© CITY OF CORCORAN 01/21/22 8:15 AM Page 7 January 2022 Check Amt CommentInvoice $19.90 CIVIL DEFENSE: 120-1246-8000E 100-42100-380 Utility & Services (GENERAL) 35029347777 $20.13 Maple Hill Est: 120-1246-8100E 100-42100-380 Utility & Services (GENERAL) 35029347777 $30.81 School Property: 120-1247-9600E 100-41941-380 Utility & Services (GENERAL) 35029347777 $2,255.50 8200 Cty Rd 116: 120-1255-6300E 100-41941-380 Utility & Services (GENERAL) 35029347777 $20.71 19090 Bass Lk Rd:150-1687-7510E 601-49400-380 Utility & Services (GENERAL) 35029347777 $40.58 9525 Cain Rd: 150-1689-5230E 100-43100-380 Utility & Services (GENERAL) 35029347777 $261.63 Brockton Ln: 150-1689-6871E 602-49450-380 Utility & Services (GENERAL) 35029347777 $54.37 20120 CTY 10 LIF:150-1691-6661E 602-49450-380 Utility & Services (GENERAL) 35029347777 $47.59 8200 CR116/SIGN: 150-1693-6612E 100-41941-380 Utility & Services (GENERAL) 35029347777 $20.71 BASEBALL FIELD: 150-1693-6855E 100-45200-380 Utility & Services (GENERAL) 35029347777 $20.48 WILDFLOWER: 150-1694-4774G 500-20390 Ravinia Street Lights 35029347777 $9.98 Cty 10/Maple Hi: 120-1246-7300E 100-43100-381 Street/Signal Lights 35029347777 $18.27 CTY 10/Treptaus: 120-1246-7400E 100-43100-381 Street/Signal Lights 35029347777 $18.27 CTY 10/St Thomas:120-1246-7500E 100-43100-381 Street/Signal Lights 35029347777 $20.24 Cty 10/Stanchion:120-1246-7600E 100-43100-381 Street/Signal Lights 35029347777 $20.24 Co Rd 10 & 50: 120-1246-7700E 100-43100-381 Street/Signal Lights 35029347777 $10.46 8200 Cty Rd 116: 120-1246-7800E 100-45200-380 Utility & Services (GENERAL) 35029347777 $9.98 75th Ave/Hwy 116:120-1246-7900E 100-45200-380 Utility & Services (GENERAL) 35029347777 $167.70 8200 Cty Rd 116: 150-1684-2033E 100-41941-380 Utility & Services (GENERAL) 35029347777 $27.95 9100 Cty Rd 19: 150-1688-8463E 100-43100-380 Utility & Services (GENERAL) 35029347777 $0.00 6510 Cty Rd 116: 150-1680-4662E 100-42100-380 Utility & Services (GENERAL) 35029347777 $0.00 6629 CTY 101: 150-1691-8062G 500-20390 Ravinia Street Lights 35029347777 $0.00 102ND PL/103RD 150-1694-7926G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $0.00 STIEG ROAD 150-1694-8544G 500-20200 Accounts Payable 35029347777 $0.00 STIEG ROAD 150-1694-8544G 500-20200 Accounts Payable 35029347777 $0.00 LARKSPUR LN 150-1694-9986G 500-20200 Accounts Payable 35029347777 $14.98 IRONWOOD LN 150-1695-5954G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $0.00 IRONWOOD LN/10ND 150-1695-5955G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $14.98 JACKPINE/IRONWD 150-1695-5957G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $14.98 102ND AVE 150-1695-5961G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $14.98 102ND/JACKPINE: 150-1695-5963G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $14.98 102ND/JACKPINE: 1501695-5964G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $0.00 102ND/JACKPINE: 1501695-5964G 500-20390 Ravinia Street Lights 35029347777 $14.98 COACH HOUSE 150-1695-6351G 500-20390 Ravinia Street Lights 35029347777 $14.98 ANNABELLE LN 150-1696-7684G 500-20390 Ravinia Street Lights 35029347777 $0.00 ANNABELLE LN/ CT 150-1695-6353G 500-20390 Ravinia Street Lights 35029347777 $0.00 ANNABELLE CT 150-1695-6359G 500-20390 Ravinia Street Lights 35029347777 $14.98 COACH HOUSE 150-1696-7681G 500-20390 Ravinia Street Lights 35029347777 $14.98 COACH HOUSE 1 150-1696-7679G 500-20390 Ravinia Street Lights 35029347777 $0.00 BLACK OAK CT 150-1695-6367G 500-20390 Ravinia Street Lights 35029347777 $0.00 BLACK OAK LN 150-1695-6371G 500-20390 Ravinia Street Lights 35029347777 $0.00 BLACK OAK LN 150-1695-7149G 500-20390 Ravinia Street Lights 35029347777 $0.00 PRAIRIE SAGE LN 150-1695-8126G 500-20390 Ravinia Street Lights 35029347777 $0.00 GLEASON PARKWAY 150-1695-8428G 500-20390 Ravinia Street Lights 35029347777 $0.00 BRIDLE PATH 150-1695-8431G 500-20390 Ravinia Street Lights 35029347777 $0.00 PRAIRIE SAGE LN 105-1695-8432G 500-20390 Ravinia Street Lights 35029347777 $0.00 PRAIRIE SAGE LN 150-1695-8435G 500-20390 Ravinia Street Lights 35029347777 $0.00 PRAIRIE SAGE LN 150-1695-8436G 500-20390 Ravinia Street Lights 35029347777 *Check Detail Register© CITY OF CORCORAN 01/21/22 8:15 AM Page 8 January 2022 Check Amt CommentInvoice $0.00 PRAIRIE SAGE LN 150-1695-8438G 500-20390 Ravinia Street Lights 35029347777 $0.00 PRAIRIE SAGE LN 150-1695-8438G 500-20390 Ravinia Street Lights 35029347777 $0.00 GLEASON PKWY 150-1695-9395G 500-20390 Ravinia Street Lights 35029347777 $0.00 GLEASON PKWY 150-1695-9396G 500-20390 Ravinia Street Lights 35029347777 $0.00 GLEASON PKWY 150-1695-9398G 500-20390 Ravinia Street Lights 35029347777 $0.00 IRONWOOD LN 150-1696-6794G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $0.00 IRONWOOD LN 150-1696-6797G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $0.00 19403 103RD AVE 150-1696-6799G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $0.00 19367 103RD AVE 150-1696-6800G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $14.98 102ND/103RD 150-1694-7926G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $14.98 STIEG ROAD 150-1694-8543G 500-20200 Accounts Payable 35029347777 $14.98 STIEG ROAD 150-1694-8544G 500-20200 Accounts Payable 35029347777 $14.98 LARKSPUR/63RD 150-1694-9986G 500-20200 Accounts Payable 35029347777 $0.00 IRONWOOD LN 150-1695-5954G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $0.00 IRONWOOD/10ND 150-1695-5955G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $0.00 JACKPINE/IRONWD 150-1695-5957G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $0.00 102ND AVE 150-1695-5961G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $0.00 102ND/JACKPINE: 150-1695-5963G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $0.00 102ND/JACKPINE: 1501695-5964G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $0.00 102ND/JACKPINE: 1501695-5964G 500-20390 Ravinia Street Lights 35029347777 $14.98 COACH HOUSE 150-1695-6350G 500-20390 Ravinia Street Lights 35029347777 $14.98 ANNABELLE LN 150-1695-6352G 500-20390 Ravinia Street Lights 35029347777 $14.98 ANNABELLE LN/ CT 150-1695-6359G 500-20390 Ravinia Street Lights 35029347777 $14.98 ANNABELLE CT 150-1696-7682G 500-20390 Ravinia Street Lights 35029347777 $14.98 COACH HOUSE 1 150-1695-6365G 500-20390 Ravinia Street Lights 35029347777 $14.98 BLACK OAK CT 150-1695-6367G 500-20390 Ravinia Street Lights 35029347777 $14.98 BLACK OAK LN 150-1695-6371G 500-20390 Ravinia Street Lights 35029347777 $14.98 BLACK OAK LN 150-1695-7149G 500-20390 Ravinia Street Lights 35029347777 $0.00 PRAIRIE SAGE LN 150-1695-8126G 500-20390 Ravinia Street Lights 35029347777 $14.98 GLEASON PARKWAY 150-1695-8428G 500-20390 Ravinia Street Lights 35029347777 $14.98 BRIDLE PATH 150-1695-8431G 500-20390 Ravinia Street Lights 35029347777 $14.98 PRAIRIE SAGE LN 105-1695-8432G 500-20390 Ravinia Street Lights 35029347777 $14.98 PRAIRIE SAGE LN 150-1695-8435G 500-20390 Ravinia Street Lights 35029347777 $14.98 PRAIRIE SAGE LN 150-1695-8436G 500-20390 Ravinia Street Lights 35029347777 $14.98 PRAIRIE SAGE LN 150-1695-8438G 500-20390 Ravinia Street Lights 35029347777 $14.98 GLEASON PKWY 150-1695-9395G 500-20390 Ravinia Street Lights 35029347777 $14.98 GLEASON PKWY 150-1695-9396G 500-20390 Ravinia Street Lights 35029347777 $14.98 GLEASON PKWY 150-1695-9398G 500-20390 Ravinia Street Lights 35029347777 $14.98 IRONWOOD LN 150-1696-6794G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $14.98 IRONWOOD LN 150-1696-6797G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $14.98 19403 103RD AVE 150-1696-6799G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $14.98 19367 103RD AVE 150-1696-6800G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 $14.98 COACH HOUSE/ANNABELLE 150-1696-7683G 500-20390 Ravinia Street Lights 35029347777 $14.98 19445 102ND 150-1697-0652G 500-20436 Pulte Encore - PUD Skch 17-029 35029347777 Total WRIGHT HENNEPIN COOP ELECT $4,737.75 XCEL ENERGYPaid Chk# 031745 1/27/2022 $144.92E 100-43100-380 Utility & Services (GENERAL) 761992296 *Check Detail Register© CITY OF CORCORAN 01/21/22 8:15 AM Page 9 January 2022 Check Amt CommentInvoice $26.67 STREET LIGHTINGE 100-43100-381 Street/Signal Lights 762119348 $32.07 STREET LIGHTINGE 100-43100-380 Utility & Services (GENERAL) 762612914 Total XCEL ENERGY $203.66 Z SYSTEMS, INCPaid Chk# 031746 1/27/2022 $437.50 TRAINING AND TROUBLESHOOT AUDIOE 100-41900-300 Professional Srvs (GENERAL) 82538 Total Z SYSTEMS, INC $437.50 10100 Farmers State Bank $164,342.64 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $133,178.51 202 POLICE DONATION FUND $219.99 204 FIREARMS SAFETY $19,107.00 500 ESCROW HOLDING FUND $10,773.37 601 WATER $634.35 602 SEWER $429.42 $164,342.64 STAFF REPORT Agenda Item 7b. Council Meeting: January 27, 2021 Prepared By: Maggie Ung Topic: City Purchasing Card Rebate Program Action Required: None - Informational Summary: On January 6th, 20 22, the Council authorized staff to proceed with U.S. Bank as the vendor for the purchasing card program . Through the contract U.S. Bank has with the state of Minnesota, the vendor offers a MN NAPSO rebate program to its participants. The program operates with regard to how much the City spends per quarter and how quickly the City is able to remit payment for purchases. The rebate earns 135 basis points or $0.0135 per each dollar spent. The City is able to earn up to an additional 45 basis points for prompt payment, with each day the balance is held decreasing by 1 basis point . An example of how the rebate program works is as follows. If the City made purchases with the purchasing card in the amount of $25,000 in Quarter 1, the rebate would amount to approximately $337 ($25,000 X $0.0135). 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 www.landform.net Landform® and Site to Finish® are registered service marks of Landform Professional Services, LLC. Agenda Item: 8a. TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: January 20, 2022 for the January 27, 2022 City Council Meeting RE: Northeast District Plan and Design Guidelines (city file no. 21-050) REVIEW DEADLINE: N/A 1.Description of Request This is a City-initiated project to update the Northeast District Plan and Design Guidelines that were originally adopted in 2004. Since that time, the Comprehensive Plan has been updated twice and the modifications are needed to bring the Northeast District Plan and Design Guidelines into compliance with the Comprehensive Plan and current City vision. 2. Background The 2040 Comprehensive Plan was updated in 2019 after nearly three years of public meetings. The Comprehensive Plan is the vision for development in Corcoran. Although it is a physical plan, it is a reflection of the community's social and economic values. These values are translated into the type of land use the City desires and programs regarding economic development, housing, parks, transportation and other key areas. Following adoption of the Comprehensive Plan, the City initiated updates to the Zoning Map and other ordinances as required to bring those documents into compliance with the Comprehensive Plan. This update is one of those implementation steps. On June 10, 2021, the City Council adopted an interim ordinance establishing a development moratorium in the Northeast District so that the City could complete the water supply plan for the Northeast District and review the development standards for this area. The moratorium is set to expire on June 10, 2022. City staff applied for and was awarded a Hennepin County planning grant for the Northeast District. Upon receipt of the grant, the City website was updated to provide information about the process and encourage public participation. This webpage (https://www.corcoranmn.gov/public_services/planning_and_zoning/northeast_district_corridor_plannin g)provides a centralized hub of project information that will be updated as more information becomes available as well as the anticipated timeline for the project (including community events). Northeast District Plan and Design Guidelines (21-050) 2 January 27, 2022 The City held a kick-off meeting with Hennepin County on December 1st to establish expectations, schedule and deliverables. A second meeting with Hennepin County Transportation staff is scheduled for February 16th. An online survey was developed and available for public comments from December 17th – January 14th. A total of 166 individuals participated and summary of the results is attached to this report. On January 11th, a Landowners Open House was held at Hope Community Church to gather feedback from landowners and residents on the proposed changes the plan. Notice was sent to all landowners in the Northeast District and posted on the City website. The meeting was hosted off-site because we expected good turnout and were pleasantly surprised that more than 100 people attended the event. The input gathered at the event suggests that residents desire more retail, restaurant and job opportunities in Corcoran and that they have a strong preference for preserving natural areas where possible and providing landscaping and green infrastructure (including rain gardens, off road trails for bicyclists and pedestrians, parking lot islands) with new development. Scanned copies of the visual preference survey are attached to this report. Staff is providing an update on the planning effort at the January 20th Parks and Trails Commission meeting and requesting feedback on the planned updates. 3. Analysis The purpose of the Northeast District Plan update is not to amend the Comprehensive Plan, but rather to amend the Northeast District Plan to reflect the land use designations adopted in the Comprehensive Plan and the adopted zoning map. While no change are proposed to the land use or zoning, the update is intended to establish new standards for development in this area. The work plan established with the City grant application is to develop a new plan informed by stakeholder input that includes: • A new concept plan for the Northeast District • Planned infrastructure improvements • Creation of a street hierarchy • Identification of parks, trails and plazas • A walkable destinations map • Updated landscaping and screening requirements • Gateway signage standards • Architectural standards – styles, placement, massing, height, etc. • Parking location and design standards • Utility installation standards • Strategies for sustainability, resiliency and preservation of natural resources such as encouraging the use of green infrastructure for stormwater management Northeast District Plan and Design Guidelines (21-050) 3 January 27, 2022 The results of the open house feedback and the survey suggest support for these items as initially envisioned by Planner Natalie Davis McKeown. Staff has developed an outline for the new Northeast District Plan based on the grant application scope and modified by public feedback and staff direction. The working draft is as follows: 1. District Overview and Purpose a. Purpose Statement This will outline the purpose of the district. It will clarify that these standards are adopted as part of the Zoning Ordinance and are in addition to the basic standards established by the applicable zoning district. The purpose of the standards is to establish standards for commercial, industrial, mixed use and business campus districts for job-creating businesses that will expand the tax base and provide jobs or provide retail/service businesses to support Corcoran residents. The standards will ensure quality site design that will result in attractive business and residential development. b. Master Plan The master plan will be an updated version of the 2004 master plan that will reflect current land use designations and identify key gateways and street connections. c. Sustainable Design Framework This section will describe Corcoran’s definition of sustainability and how sustainable design should be incorporated into new development. Sustainable development meets the public demand and requires the responsible use of resources without unacceptable social, economic, or environmental consequences. This goal was adopted in Chapter 9 (Water Resources) of the Comprehensive Plan and provide a good starting point for development of the Northeast District plan standards. This is a significant component of this update and staff is continuing to work to develop standards. • Preservation of natural resources was a priority of residents in both the online survey and the open house. Does the Council has specific elements that they would like to see incorporated in the plan? This could be additional parking lot landscaping, requiring bike racks and electric vehicle charging stations, wind energy, solar energy, water reuse? Any of these items could be incentivized or simply encouraged in the update. d. Street Hierarchy and Standards We will develop a master street plan based off the version presented at the Open House and created design standards like those adopted as part of the Southeast District Plan. Northeast District Plan and Design Guidelines (21-050) 4 January 27, 2022 e. Parks and Trails The Parks and Trails plan was adopted as part of the 2040 Comprehensive Plan and no significant changes are proposed. However, since the plan was adopted, the City has acquired a portion of the City parks and trails in the Bellwether development so the plan exhibit will be updated to reflect current conditions. Three Rivers Park District has now prepared a preferred alignment for the Diamond Lake Regional Trail and we would include that alignment on the plan. Public feedback supports a sidewalk on a least one side of all public streets. We will be evaluating trails and sidewalks as part of this effort and expect the plans to require sidewalks/trails on both sides of many new public streets. • The City Code requires sidewalks on one side of all new public streets. The public feedback suggests support for sidewalks/trails on both sides of public streets. This does increase the cost of new infrastructure but would improve pedestrian access between homes, businesses and public facilities. The Council should provide direction to staff if they do not support requiring additional sidewalks/trails. f. Utility Plan (sanitary sewer, water, stormwater) As we develop the plan, it will be updated with the most current infrastructure planning information. It is our hope that the water supply planning effort that is being discussed concurrently with this plan can be updated in time for the final document preparation in April. 2. Design Principles a. Buildings – Architecture, Placement, Massing, Height, Uses The City has adopted building standards in Section 1060 of the Zoning Ordinance. However, we will recommend additional standards for the Northeast District to reflect the public feedback. We will also be evaluating uses and may adopt standards that restrict uses that are inconsistent with the City’s goal of establishing these commercial, industrial, mixed use and business campus districts as a job creation zone for the City. Businesses that may currently be permitted in these zoning districts that do not meet these goals may be prohibited in the Northeast District. • The Council may wish to provide feedback to staff on any types of businesses that they do not believe are appropriate in this district given the gateway location and the desire to expand the tax base and create jobs. b. Parking – Location, Standards (including bike racks and EV charging stations), landscaping and stormwater standards Northeast District Plan and Design Guidelines (21-050) 5 January 27, 2022 Parking lot standards will be developed to require landscape islands, stormwater design, lighting design and maintenance plans that ensure long term sustainability. We wish to avoid the creation of large heat islands by requiring parking lot islands to break up the pavement areas and encourage new businesses to minimize hard surfaces. c. Screening – trash, loading areas, mechanical equipment, etc. These standards are established in Section 1060 of the Zoning Ordinance and will be reviewed and updated as needed to reflect the City’s current vision. d. Landscape standards – plant materials, hardscape, etc. This is a significant part the update work effort. These standards will encourage or require the use of native plant materials to reduce the need for irrigation. New landscape standards will be developed and could be used as a starting point for updating the landscaping standards in Section 1060 of the Zoning Ordinance in the future. Gateway signage at key intersections may also be addressed in this section. Next Steps • Staff will review the feedback from the survey, open house, Parks and Trails Commission and City Council t. We will be meeting with Hennepin County on February 16th to discuss access to County roads and design standards for County roads. Staff will then prepare a draft Northeast District Plan and Design Guidelines for the March open house. • An Open House will be held on March 15th to present information about the plan update. This open house may include a formal presentation with an opportunity for questions and feedback. • A public hearing is tentatively scheduled for the Planning Commission on May 5th. The Commission will take public comments on the draft at that meeting. • The City Council is tentatively scheduled to review and approve the updated Northeast District Plan and Design Guidelines at the May 26th meeting. 4. Action No formal action is required. The Council could provide feedback to staff for inclusion in the plan update. This could include items that that Council would like to see incorporated in the update and any items that were discussed that the Council does not support. Northeast District Plan and Design Guidelines (21-050) 6 January 27, 2022 Attachments 1. Existing Northeast District Plan and Design Guidelines (Appendix A of the Zoning Ordinance) 2. NE District Site Analysis map 3. Proposed Street Map 4. Visual Preference Survey Results from January 11th Open House 5. Survey Form 6. Summary of Online Survey Results APPENDIX A (Design Guidelines) Page A-12 March 17, 2021 District Design Guidelines Descriptions and Recommendations for District Specific Design Standards District Plan follows: NORTHEAST DISTRICT DESIGN GUIDELINES At one of the major entrances to the City of Corcoran, the Northeast District Plan establishes a gateway to the community that reflects the City’s rural character. The plan offers opportunities for expanded tax base, jobs and services by taking advantage of Maple Grove’s nearby higher density development. The primary entry into the Northeast District is County Road 30, where a mixed-use PUD (planned unit development) will combine a mix of low and medium density residential with mixed-use commercial, including neighborhood retail, service retail, commercial and office uses. The edge of the district along County Road 101 is planned primarily for high quality business parks, with some destination commercial or retail uses closer to the County Road 30 intersection. General Site Development • The commercial area along County Road 101 should be designed as high quality business parks, with appropriate office, commercial and light industrial uses. • Retail uses should be limited to the commercial area indicated near the County Road 101 and 30 intersection or included within the County Road 30 mixed-use PUD area. • Within the PUD, residential development should provide for life-cycle housing for empty nesters, retirees, and first-time home buyers with a range of housing types (condominiums, townhouses, and single-family attached) and densities. Streets, Trails, Parks and Public Amenities • County Road 30 is a major entry point into the City of Corcoran, which warrants a unique design treatment as it meets County Road 101; this intersection should be developed as a “gateway” with significant landscaped open space and appropriate entry elements; the design should express the unique character of Corcoran. • County Road 30 from County Road 116 to County Road 101 should be developed as a green corridor with landscaped setback, center boulevard and other enhancements that will express a sense of entry while maintaining an open, rural road character. • Enhancements at the intersection of County Roads 116 and 30 should be designed similar to major County Road 116 intersections in the downtown and southeast district. APPENDIX A (Design Guidelines) Page A-13 March 17, 2021 • The County Road 116 rural greenway should continue north through this district, with trail connections to new civic or community spaces as well as retail or destination uses within the PUD. • Mixed commercial-retail within the PUD should be designed around public or common areas that are linked by trails or sidewalks. The design should also include sidewalks and trails to connect neighborhood retail and public spaces to the adjacent residential neighborhoods. • Mixed-use and new residential development within the PUD should include a designated neighborhood park in addition to natural open space (woods, wetlands, meadows, etc.). • The planned extension of County Road 117 to County Road101 should be planned and designed in a way that is sensitive to existing residential uses in that area. Direct access for new developments should be limited on County Roads 101, 116 and 30. Future plans for access on these roads should balance traffic demand and future development. NE District Open House Site Analysis Map NE District Open House Proposed Streets over 2040 Land Use Map LEGEND Northeast District Boundary Existing Street / Right-of-Way Proposed Street / Right-of-Way Corcoran Northeast District Preference SurveyCorcoran Northeast District Preference Survey * 1. How many years have you lived in Corcoran? Less than 1 year 1-5 years 5-10 years 10 or more years I don't live in Corcoran * 2. Do you work in Corcoran? Yes No * 3. Do you own a business in Corcoran? Yes No * 4. What is your home ZIP code? 55340 55311 55357 55374 Other (please specify) 1 * 5. We are updating the Design Standards for the Northeast Area of Corcoran. What types of businesses are most needed in this area? (Select up to 3 answers) Boutique/specialty retail stores Beauty shop/spa/barber Coffee shop Restaurant/bar Fast food restaurants with drive- throughs Gas station/convenience store Grocery store Large retailers (Target, Walmart or similar) Offices (professional/doctor) Manufacturing Mini-storage/indoor storage Warehousing/distribution * 6. What do you think is most important as the land in Northeast Corcoran develops? (Select up to 3 answers) Providing opportunities for job creating businesses Providing opportunities for new retail/restaurant businesses Increasing the tax base Providing a variety of housing options Improving streets Preserving trees and natural resources Preserving green space with larger setbacks along roads Adding landscaping to new developments Creating new parks and trails Creating new standards for sustainability * 7. Which street design do you prefer? 3 Low - no sidewalks 3 Medium - sidewalks on one side 3 High - sidewalk/trail on both sides 2 * 8. Which building design do you prefer? 3 Residential style office building 3 Traditional office building 3 Modern style office building * 9. Which parking landscape do you prefer? 3 Minimal landscape design 3 Medium landscape design 3 High landscape design 3 * 10. Which type of amenity is most important in public spaces/parks? (Select upWhich type of amenity is most important in public spaces/parks? (Select up to 3 answers)to 3 answers) Paved trails Woodchip/natural trails Playgrounds Bike racks Picnic tables Pavilions Plazas Seating areas Electric vehicle charging stations 4 Corcoran Northeast District Preference Survey 1 / 12 7.23%12 39.16%65 9.64%16 40.96%68 3.01%5 Q1 How many years have you lived in Corcoran? Answered: 166 Skipped: 0 TOTAL 166 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Less than 1 year 1-5 years 5-10 years 10 or more years I don't live in Corcoran ANSWER CHOICES RESPONSES Less than 1 year 1-5 years 5-10 years 10 or more years I don't live in Corcoran Corcoran Northeast District Preference Survey 2 / 12 18.07%30 81.93%136 Q2 Do you work in Corcoran? Answered: 166 Skipped: 0 TOTAL 166 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Yes No ANSWER CHOICES RESPONSES Yes No Corcoran Northeast District Preference Survey 3 / 12 11.45%19 88.55%147 Q3 Do you own a business in Corcoran? Answered: 166 Skipped: 0 TOTAL 166 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Yes No ANSWER CHOICES RESPONSES Yes No Corcoran Northeast District Preference Survey 4 / 12 54.22%90 0.00%0 0.60%1 43.37%72 1.81%3 Q4 What is your home ZIP code? Answered: 166 Skipped: 0 TOTAL 166 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 55340 55311 55357 55374 Other (please specify) ANSWER CHOICES RESPONSES 55340 55311 55357 55374 Other (please specify) Corcoran Northeast District Preference Survey 5 / 12 Q5 We are updating the Design Standards for the Northeast Area of Corcoran. What types of businesses are most needed in this area? (Select up to 3 answers) Answered: 166 Skipped: 0 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Boutique/specia lty retail... Beauty shop/spa/barber Coffee shop Restaurant/bar Fast food restaurants... Gas station/conv... Grocery store Large retailers... Offices (professiona... Manufacturing Mini-storage/in door storage Warehousing/dis tribution Corcoran Northeast District Preference Survey 6 / 12 25.90%43 9.04%15 36.14%60 61.45%102 10.84%18 30.72%51 18.07%30 6.63%11 21.69%36 9.04%15 1.81%3 9.64%16 Total Respondents: 166 ANSWER CHOICES RESPONSES Boutique/specialty retail stores Beauty shop/spa/barber Coffee shop Restaurant/bar Fast food restaurants with drive-throughs Gas station/convenience store Grocery store Large retailers (Target, Walmart or similar) Offices (professional/doctor) Manufacturing Mini-storage/indoor storage Warehousing/distribution Corcoran Northeast District Preference Survey 7 / 12 Q6 What do you think is most important as the land in Northeast Corcoran develops? (Select up to 3 answers) Answered: 166 Skipped: 0 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Providing opportunitie... Providing opportunitie... Increasing the tax base Providing a variety of... Improving streets Preserving trees and... Preserving green space... Adding landscaping ... Creating new parks and... Creating new standards fo... Corcoran Northeast District Preference Survey 8 / 12 16.27%27 22.29%37 16.87%28 10.24%17 15.66%26 66.87%111 58.43%97 9.04%15 48.80%81 12.05%20 Total Respondents: 166 ANSWER CHOICES RESPONSES Providing opportunities for job creating businesses Providing opportunities for new retail/restaurant businesses Increasing the tax base Providing a variety of housing options Improving streets Preserving trees and natural resources Preserving green space with larger setbacks along roads Adding landscaping to new developments Creating new parks and trails Creating new standards for sustainability Corcoran Northeast District Preference Survey 9 / 12 15.66%26 57.83%96 26.51%44 Q7 Which street design do you prefer? Answered: 166 Skipped: 0 TOTAL 166 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Low - no sidewalks Medium - sidewalks on... High - sidewalk/tra... ANSWER CHOICES RESPONSES Low - no sidewalks Medium - sidewalks on one side High - sidewalk/trail on both sides Corcoran Northeast District Preference Survey 10 / 12 54.22%90 25.90%43 19.88%33 Q8 Which building design do you prefer? Answered: 166 Skipped: 0 TOTAL 166 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Residential style office... Traditional office building Modern style office building ANSWER CHOICES RESPONSES Residential style office building Traditional office building Modern style office building Corcoran Northeast District Preference Survey 11 / 12 8.43%14 39.76%66 51.81%86 Q9 Which parking landscape do you prefer? Answered: 166 Skipped: 0 TOTAL 166 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Minimal landscape... Medium landscape... High landscape design ANSWER CHOICES RESPONSES Minimal landscape design Medium landscape design High landscape design Corcoran Northeast District Preference Survey 12 / 12 65.06%108 45.18%75 51.81%86 10.24%17 24.10%40 18.67%31 6.63%11 37.35%62 6.63%11 Q10 Which type of amenity is most important in public spaces/parks? (Select up to 3 answers) Answered: 166 Skipped: 0 Total Respondents: 166 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Paved trails Woodchip/natura l trails Playgrounds Bike racks Picnic tables Pavilions Plazas Seating areas Electric vehicle... ANSWER CHOICES RESPONSES Paved trails Woodchip/natural trails Playgrounds Bike racks Picnic tables Pavilions Plazas Seating areas Electric vehicle charging stations Page 1 of 1 STAFF REPORT Agenda Item 8b. City Council Meeting: January 27, 2022 Prepared By: Natalie Davis McKeown Topic: Draft Response to Medina Comprehensive Plan Amendment for Cates Ranch Industrial Action Required: Authorization Comment Deadline: February 14, 2022 1. Background On December 16, 2021, the City of Corcoran received notice of a proposed amendment to the City of Medina’s 2040 Comprehensive Plan. The proposed amendment impacts approximately 70 acres of land west of Willow Drive, north of Highway 55, just south of the Corcoran border (PIDs 04-118-23-11-002; 04-118-23-14-0004; and 03-118-23-22- 0004). The site is referred to as “Cates Ranch Industrial.” The request is to change the future land use guiding from “Future Development Area” to “Business”, and this will allow for a proposed warehouse/industrial development of roughly 665,000 square feet floor area. The Medina City Council could review the proposed amendment as early as February 1, 2022, but the City of Corcoran was asked to send comments or indication of no comment by February 14, 2022. The supporting documentation for the request distributed to the City of Corcoran is enclosed in this staff report. Also attached is a memo prepared by the City Engineer. Staff compiled a number of questions, concerns, and recommendations in the attached letter (the City Engineer’s memo is incorporated in these comments) regarding the potential impact to the existing residential neighborhood near the north border of Medina as well as impacts to the City of Corcoran’s planning efforts. Please review the attached letter and make any necessary modifications. 2. Recommendation Move to authorize the Mayor and Interim City Administrator to sign and send the attached letter to the City of Medina. Attachments: 1. Draft letter to the City of Medina dated 01/27/2022 2. Letter from the City of Medina dated 12/16/2021 3. Cates comprehensive plan amendment narrative and exhibits 4. City Engineer memo dated 01/17/2022 1 CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@corcoranmn.gov / Web Site - www.corcoranmn.gov January 27, 2022 Dusty Finke City of Medina 2052 County Road 24 Medina, MN 55340 -9790 RE: Comprehensive Plan Amendment for Cates Ranch Industrial Mr. Finke, Thank you for the opportunity to comment on the proposed Comprehensive Plan Amendment in reference to the property known as “Cates Ranch Industrial”, located on Willow Drive, North of Highway 55. It is our understanding that this request will re-guide approximately 70 acres of land currently identified as “Future Development Area” to “Business” within the 2040 Comprehensive Plan for Medina. This change in land use guiding will allow for an Industrial Park Zoning designation, and three industrial buildings for warehouse or light manufacturing are anticipated as a result. The City of Corcoran has reviewed the materials received by the City on December 16, 20 21 and offers the following comments: 1. When the City of Medina’s draft 2040 Comprehensive Plan was made available for review in 2017, the City of Corcoran submitted a letter (dated June 22 , 2017) that did not provide specific feedback on the parcels guided as “Future Development Area” other than a recommendation that the City of Medina consider modifying this area to allow development within the 20-year planning period to support regional sanitary sewer improvement. Additionally, the City of Corcoran noted that the areas between Willow Drive and Rolling Hills Road, to the east of Cates Ranch Industrial, were guided for Business and Rural Commercial which was inconsistent with the Existing Residential and Low-Density Residential designations immediately adjacent to the north in Corcoran. At that time, we asked for the City of Medina to consider requiring buffering between proposed industrial uses and the existing residential uses in Corcoran. This same scenario applies to the two parcels in the request, and we again ask the City of Medina to require buffering and screening to mitigate impacts from light and noise from industrial uses developed on Cates Ranch Industrial should the comprehensive plan amendment move forward. 2. Also, in the letter to the City of Medina dated June 22, 2017, the City of Corcoran asked the City of Medina to consider extending the planned trail for a portion of Willow Drive to the north boundary to align with the City of Corcoran’s own plan for a trail along Willow Drive. Since this time, the City of Corcoran has further contemplated an improvement project along Willow Drive that includes bituminous trail to the Medina border along the 2 west side of the roadway. We recommend you require construction of the trail within Medina, or at a minimum preserve right-of-way to allow for a future trail connection. 3. Floodplain elevations indicate that a portion of the site has floodplain within the site, and the floodplain extends north into Corcoran. We request that the applicant be required to study this floodplain to define the Base Flood Elevation around this area and ensure the development does not impact adjacent parcels. 4. Willow Drive to the north of Medina is a gravel road which is not able to support significant traffic from a proposed industrial development. We ask that all reasonable measures be implemented to ensure development traffic goes south to Highway 55. 5. Our two cities have an interconnection of water systems at Wild Meadows and Ravinia along Hackamore Road for use during maintenance or emergencies. Although Corcoran is rural, we recommend a watermain stub be considered to the Corcoran boundary to serve as a future interconnect. Please feel free to contact Interim City Administrator, Jessica Beise, with questions at jbeise@corcoranmn.gov and 763-400 -70 29. Sincerely, Tom McKee Mayor Jessica Beise Interim City Administrator Copy: Kendra Lindahl, City Planner Natalie Davis McKeown, Planner City File December 16, 2021 Per Minnesota Statute 473.858 Subd. 2 and Metropolitan Council procedures, we are distributing a proposed Amendment to the City of Medina Comprehensive P lan for your review and comment. The Comprehensive Plan Amendment is displayed on the attached maps and can be found here: https://medinamn.us/citygov/departments/planning-zoning/ (click on “Land Use Applications Under Review”) The proposed Comprehensive Plan Amendment pertains to approximately 70 acres west of Willow Drive, north of Highway 55 (PIDs 0411823110002, 0411823140004, and 0311823220004). The Amendment proposes change the guided Future Land Use from Future Development Area to Business for a proposed warehouse/industrial development including approximately 665,000 square feet floor area. An Environmental Assessment Worksheet is anticipated to be distributed shortly as well. A public hearing on the Comprehensive Plan Amendment is tentatively scheduled for January 11, 2022 and the City Council may review as early as February 1, 2022. Please send any comments or indication of no comment to dusty.finke@medinamn.gov by February 14, 2022. We respectfully request that you provide feedback as timely as possible within the requested 60-day comment period. In the event that there are questions regarding the Comprehensive Plan Amendment, or if additional information or hardcopies are needed, please contact Dusty Finke at 763-473-8846 or dusty.finke@medinamn.gov Thank you in advance for your assistance and prompt response! Sincerely, Dusty Finke, AICP Planning Director Adjacent or Affected Jurisdiction Name: __________________________ Please check the appropriate box: We have reviewed the proposed Plan Amendment, do not have any comments, and are therefore waiving further review. We have reviewed the proposed Plan Amendment and offer the following comments (attach additional sheets if necessary) ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ Name of Reviewer _____________________________ Date _____________________________ Signature of Reviewer ______________________________________________________ CITY OF MEDINA APPLICATION FOR PLANNING CONSIDERATION COMPREHENSIVE PLAN AMENDMENT Kimley-Horn and Associates, Inc. on behalf of the Cates Family is requesting a Comprehensive Plan Amendment in reference to the property referred to as CATES RANCH INDUSTRIAL, located on Willow Drive, north of Highway 55, in the City of Medina, Hennepin County Minnesota (see Exhibit A – Location Map). Project Background The Cates Family is proposing to develop two parcels (Parcel IDs 00411823110002 and 0411823140004) for three industrial buildings. The buildings are intended to be used for warehouse or light manufacturing, compatible with an “Industrial Park (IP)” Zoning. Development of this property will require an Amendment to the Medina 2040 Comprehensive Plan to change the Future Land Use Map classification of this property from “Future Development Area (FDA)” to “Business (B)”. This amendment to the Future Land Use will allow for a rezoning of the property, which is currently in the “Rural Residential-Urban Reserve (RR-UR)” zoning district. The subject property is 67.12 acres and consists of agricultural and rural residential land uses. The proposed development will include three industrial/warehouse buildings equaling a total area of approximately 664,830 sq. ft. (see Exhibit B – Conceptual Site Plan). The front side of the buildings will face the roads or property lines and there will be two rows of associate vehicle parking (795 parking spaces proposed). The truck courts and loading docks will be placed rear of the buildings in the center of the property and screened from public right-of-way view. Proposed trailer parking is 219 spaces. The concept site design also includes preserved wetlands, stormwater treatment ponds and open space/buffer areas. Access to the site is from Willow Drive to the West with a center drive. Existing, surrounding property zoning includes “Urban Reserve” zoned property to North (City of Corcoran), “Rural Business Holdings (RBH)” and “Business (B)” to the West, “Commercial Highway (CH)” to the South, and Rural Residential-Urban Reserve (RR-UR)” to the East. Summary of Request Existing and Proposed Zoning and Future Land Use Maps are included as Exhibits C-F. Table 1: Summary of Requested Comprehensive Plan Amendment and Rezoning Existing FLU Classification Future Development Area (FDA) Proposed FLU Classification Business (B) Existing Zoning Classification Rural Residential-Urban Reserve (RR-UR) Proposed Zoning Classification Industrial Park (IP) Currently the property is designated as “Future Development Area (FDA)”. From Chapter 5 – Land Use & Growth of the 2040 Comprehensive Plan: Future Development Area (FDA) identifies areas which could potentially be planned for future urban development in the City that will be provided municipal sewer and water services. This area will remain rural unless and until designated for urban services in a future Comprehensive Plan update. The purpose of the FDA designation is to communicate the future planning intentions to the community. This designation is tentative and depends greatly on future infrastructure improvements, including to regional highway capacity. The proposed amendment to the Comprehensive Plan Future Land Use Map would designate the subject property as “Business (B)”. From Chapter 5 – Land Use & Growth of the 2040 Comprehensive Plan: Business (B) provides opportunities for corporate campus uses including office, warehouse, and light industrial. This designation identifies larger tracts of land that are suitable for office and business park developments and are served or will be served by urban services. Consistency with Future Land Use Plan The request for a Comprehensive Plan Amendment is consistent with “Chapter 5 – Land Use of Growth” of the Medina 2040 Comprehensive Plan. Specifically, the proposed project achieves several of the Future Land Use Plan Principles, outlined below within each of the four Plan Principles. The proposed development is also consistent with “Business Uses” objectives as described in Chapter 5 of the Comprehensive Plan. · FLU Plan Principle: Encourage open spaces, parks, and trails in all neighborhood developments. Surveys indicate that a high quality of life is found when residents have visual access to green spaces · FLU Plan Principle: Preserve open spaces and natural resources. · Business Uses Objective #1: Require preservation of natural slopes, wetlands, woodlands, and other significant natural characteristics of the property. The proposed development, as shown on the Conceptual Site Plan, was designed to preserve as many of the on-site, and connecting off-site, wetland areas as possible. Wetland preservation and stormwater treatment areas are proposed where there are existing wetlands in the northwest and south portions of the property. Where the north/northwest wetlands system is more complex. Historically, this property was used for agriculture and all the wetlands were impacted by runoff from this use. The proposed stormwater treatment in this area should provide improvements to stormwater quality in this system. On the east side of the property, the wetlands are better quality, and these are being preserved in their more natural state. Additionally, the 100’ setback on the east side of the property will remain as open space, serving the dual purposes of providing a buffer between the buildings and the adjacent residential properties as well as preserving existing wetlands. · FLU Plan Principle: Maintain the integrity of rural neighborhoods and promote development patterns consistent with existing rural residential development. · Business Uses Objective #4: Regulate the impact of development along the border between business and residentially guided areas to ensure that business uses have a minimal impact on residential areas. · Business Uses Objective #12: Regulate noise, illumination, and odors as needed to maintain public health and safety. The proposed site design shown in the Concept Site Plan was developed with the surrounding rural neighborhood in mind. The orientation of the three, smaller warehouse buildings allows the loading docks for each of the building to face inward on the site. This will contain the noise and activity of these docking areas use to the center of the property. The less impactful features such as vehicle parking lots and open space (including some berms on the east side) are located at the periphery of the site. · FLU Plan Principle: Recognize neighborhood characteristics and promote new development compatible in scale, architectural quality, and style with existing neighborhoods. · Business Uses Objective #6: Encourage construction that enhances the visual appeal of TH 55 corridor and the rural vistas and open spaces of the City. The proposed, smaller-scale warehouse buildings are consistent with light industrial businesses that currently exist along the Highway 55 corridor, both east and west of the subject property. The “2016 Existing Land Uses” Map 5-2 of the Comprehensive Plan show “Industrial and Utility” land uses directly west and south of the subject site. Additionally, three smaller warehouse buildings, two of which are located directly behind the building that faces Highway 55, is more visually appealing than one large, mega-warehouse. · FLU Plan Principle: Guide density to areas with proximity to existing infrastructure and future infrastructure availability. Existing utilities that serve the subject property support the proposed industrial development. Adequate water and electricity serve the site from Willow Drive. There is also adequate sewer service to the site and a future lift station is planned along Willow Drive for depth and future service. Stormwater runoff that currently drains into an existing public drainage ditch on the site will instead be diverted to a proposed stormwater treatment area. Access to the site will be from Willow Drive, Cates Ranch Road and Chippewa Road. Which all will use Willow Drive to access Highway 55. Truck and care entrances will be separated on each of the building sites to prevent a mixture of different traffic types on each property. · FLU Plan Principle: Recognize regional highway capacity and planned improvements, along with use forecasts, as major factors in planning for growth and land use changes · Business Uses Objective #9: Use the site plan review process to ensure that commercial and industrial uses are compatible with neighboring future and existing uses, and with the adjoining public streets and highways. · Per the ALTA Survey, by EFN dated September 30, 2021, the subject property has direct access to Willow Drive, a public right of way. We acknowledge that there may be traffic flow concerns due to Highway 55 converging from four lanes to two lanes just east of the subject property. To minimize the impact to traffic on this corridor, the site is intended for use by a few smaller semi- truck trailers than a single, large warehouse would typically require. Three smaller warehouses will also generate far fewer truck trips each day than one larger warehouse would generate. A traffic impact study is being conducted by Kimley-Horn will be discussed upon completion. FLU Plan Principle: Work to create job opportunities in the community for Medina residents to reduce traffic and commuting demands. · Business Uses Objective #2: Encourage businesses that benefit the local community by providing employment opportunities utilizing high quality design and having limited impact on public services. The uses anticipated for these three buildings include warehouse, light industrial, and trades. It is possible the buildings could be utilized as flex space, although the primary use is anticipated to be warehouse uses. This flexibility of uses allows for a range of employment opportunities to suit individual business and employer needs, Full employment numbers will be determined with each specific user when the project is built out · FLU Plan Principle: Support business development with a corporate campus style which provides open spaces and protects natural resources. · Business Uses Objective # 7: Create or update standards that promote a more rural appearance or create campus style developments that protect ecologically significant areas and natural features. The proposed site layout is consistent with the City’s desire for buildings in proximity with centralized activity. This configuration does allow for significant open space preservation and continued functionality of natural wetland systems on- and off-site. APPROXIMATE SITE AREA N R O A D W I L L O W D R I V E S T A T E H I G H W A YN O . 5 5C H I P P E W AR O A D W I L L O W D R I V E 30.0' 30.0' 30.0' PROPOSED BUILDING ±205,000 SF STORM POND ±37,680 SF STORM POND ±67,580 SF PROPOSED BUILDING ±205,000 SF PROPOSED BUILDING ±254,500 SF 50 FT WETLAND BUFFER SETBACK 25 FT WETLAND BUFFER SETBACK (TYP) 25 FT WETLAND BUFFER SETBACK (TYP) 25 FT WETLAND BUFFER SETBACK (TYP) 25 FT WETLAND BUFFER SETBACK (TYP) 25 FT WETLAND BUFFER SETBACK (TYP) 25 FT WETLAND BUFFER SETBACK (TYP) 25 FT WETLAND BUFFER SETBACK (TYP) 25 FT WETLAND BUFFER SETBACK (TYP) 25 FT WETLAND BUFFER SETBACK (TYP) 25 FT WETLAND BUFFER SETBACK (TYP) 15 FT LANDSCAPE SETBACK (TYP) 25 FT PARKING SETBACK (TYP) 50 FT BUILDING SETBACK (TYP) 15 FT LANDSCAPE SETBACK (TYP) 25 FT PARKING SETBACK (TYP) 50 FT BUILDING SETBACK (TYP) 15 FT LANDSCAPE SETBACK (TYP) 50 FT PARKING SETBACK (TYP) 100 FT BUILDING SETBACK (TYP) 15 FT LANDSCAPE SETBACK (TYP) 50 FT PARKING SETBACK (TYP) 100 FT BUILDING SETBACK (TYP) 15 FT LANDSCAPE SETBACK (TYP) 50 FT PARKING SETBACK (TYP) 100 FT BUILDING SETBACK (TYP) DELINEATED WETLAND DELINEATED WETLAND DELINEATED WETLAND DELINEATED WETLAND PROPOSED WETLAND IMPACT 60. 0 '26.0'26.0'26.0'26.0'26.0'9.0' TYP 9.0' TYP 64.0'977.0'210.0'210.0'977.0'10.0'971.3'262.0'200.0'60.0'60.0'80.0'19.0'26.0'19.0'10.0'12.0' TYP 12.0' TYP 10.0'26.0'10.0' 64.0'9.0'TYP9.0'TYP19.0' 26.0' 19.0' 26.0' 26.0' 26.0' 26.0'26.0'120.0'12.0'TYP60.0'60.0'30.0'DELINEATED WETLAND DELINEATED WETLAND DELINEATED WETLAND DELINEATED WETLAND DELINEATED WETLAND PREPARED FORCONCEPT SITEPLANEX-1CATES MEDINAINDUSTRIALOPPIDANMEDINAMNDATECHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECTXXXXXXXXX10/12/2021AS SHOWNCJJZTRMCBIMPACTED WETLAND This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.SHEET NUMBER 2018 KIMLEY-HORN AND ASSOCIATES, INC.767 EUSTIS STREET, SUITE 100, ST. PAUL, MN 55114PHONE: 651-645-4197WWW.KIMLEY-HORN.COMK:\TWC_LDEV\OPPIDAN\Cates Medina Industrial\3 Design\CAD\PlanSheets\C4-SITE PLAN.dwg October 14, 2021 - 5:39pm©BYREVISIONSNo.DATEPRELIMINARY - NOT FOR CONSTRUCTIONPROPERTY LINE SETBACK LINE LEGEND DELINEATED WETLAND BUILDING DATA SUMMARY AREAS PROPOSED PROPERTY 67.12 AC EXISTING WETLANDS ON SITE 4.98 AC (7.42% OF TOTAL PROPERTY AREA) PROPOSED WETLANDS IMPACT .42 AC (0.63% OF TOTAL PROPERTY AREA) BUILDING AREA 664,830 SF (15.26 AC) (22.74% OF TOTAL PROPERTY AREA) PARKING TRAILER PARKING (PROPOSED)219 SPACES ASSOCIATE PARKING (PROPOSED)795 SPACES REQUIRED PARKING 333 SPACES REQUIRED ADA PARKING 16 SPACES ZONING SUMMARY EXISTING ZONING UR- URBAN RESERVE; SHORELAND OVERLAY DISTRICT PROPOSED ZONING I1 - LIGHT INDUSTRIAL BUILDING/ PARKING SETBACKS FRONT (MAJOR ROAD) = 100' FRONT (MINOR ROAD) = 50' RESIDENTIAL = 50' SIDE/REAR = 20'NORTH HIGHWAY 55 ")55 ")24 ")19 ")101 ")116 ")11 ")24 ")19 £¤12 H A M E L R D M E D IN A R D PIONEER TRL TAMARACK DRWILLOW DRHACKAMORE RD ARROWHEAD DRH OME S T E A D T RL CHIPPEWA RD HUNTER DRPARKVIEW DRBROCKTON LN NMEANDER RD EVERGREEN RD BROCKTON LN NCHIPPEWA RD WILLOW DRWILLOW DRHUNTER DR")55 Katrina Independence Mooney School Peter Spurzem Holy Name Half Moon Wolsfeld Krieg Winterhalter Miller Thies Ardmore Map 5-3Future Land Use Plan 0 0.5 10.25 Miles Map Date: October 2, 2018 Legend Future Land Use Rural Residential Agricultural Future Development Area Low Density Residential Medium Density Residential High Density Residential Mixed Residential Uptown Hamel Commercial Business Rural Commercial Institutional Private Recreational Park, Recreational, and Open Space Closed Sanitary Landfill HIGHWAY 55 ")55 ")24 ")19 ")101 ")116 ")11 ")24 ")19 £¤12 H A M E L R D M E D IN A R D PIONEER TRL TAMARACK DRWILLOW DRHACKAMORE RD ARROWHEAD DRH OME S T E A D T RL CHIPPEWA RD HUNTER DRPARKVIEW DRBROCKTON LN NMEANDER RD EVERGREEN RD BROCKTON LN NCHIPPEWA RD WILLOW DRWILLOW DRHUNTER DR")55 Katrina Independence Mooney School Peter Spurzem Holy Name Half Moon Wolsfeld Krieg Winterhalter Miller Thies Ardmore Map 5-3Future Land Use Plan 0 0.5 10.25 Miles Map Date: October 2, 2018 Legend Future Land Use Rural Residential Agricultural Future Development Area Low Density Residential Medium Density Residential High Density Residential Mixed Residential Uptown Hamel Commercial Business Rural Commercial Institutional Private Recreational Park, Recreational, and Open Space Closed Sanitary Landfill PROPOSED Memo To:Natalie Davis McKeown Planner, City of Corcoran From:Kent Torve, PE, City Engineer Steve Hegland, PE Project:Cates Medina Industrial Concept Plan Comments Date:January 17, 2022 Three buildings creating 665,000 square feet of industrial land use is proposed on two parcels located on the shared border of Corcoran and Medina. As part of the site plan application, the applicant is requesting a change to Medina’s 2040 Comprehensive Plan. Therefore, the proposed site plans have been provided to the City of Corcoran to provide comments. Floodplain 1. Floodplain elevations indicate that a portion of the site has floodplain within the site and this floodplain extends north into Corcoran. o We request that the applicant be required to study this floodplain to define the Base Flood Elevation (BFE) around this area and ensure the development does not impact adjacent parcels. Traffic and Transportation 2. City of Corcoran had previously considered an improvement project along Willow Drive that included a bituminous trail to the Medina border along the west side of the roadway. o We recommend ROW be preserved to allow for a future trail connection. 3. Willow Drive to the north is a gravel road which would not be able to support significant traffic from a proposed development. o We ask that all reasonable measures be implemented to ensure development traffic goes south to Hwy 55. Water 4. The cities have an interconnection of water systems at Wild Meadows and Ravinia along Hackamore Road for use during maintenance or emergencies. o Although Corcoran is rural, we would recommend a watermain stub be considered to the Corcoran boundary to serve as a future interconnect. Exhibits: This Memorandum is based on a review of the following document: 1. Concept Site Plan, Cates Median Industrial, by Kimley Horn Dated 10/12/21. End of Comments STAFF REPORT Agenda Item. 10a. Council Meeting: January 27, 2022 Prepared By: Jessica Beise Topic: Recycling Forgiveness Request Action Required: Direction Summary: The City received a request to forgive recycling for a resident at 7720 Corcoran Trail East. Due to technological issues, the requestor was unable to submit a written request, but made the request to the Accountant and the Interim City Administrator via phone. Hennepin County requires cities to offer recycling services to all residences. In the past Council has forgiven recycling for properties that are vacant. Randy’s has billed customers for 2022. Financial/Budget: The impact would be the resident portion of recycling which is $49.68. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost-effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve the recycling forgiveness request for 7720 Corcoran Trail East. 2. Modify the recycling forgiveness request for 7720 Corcoran Trail East. 3. Deny the recycling forgiveness request for 7720 Corcoran Trail East. Recommendation: Due to the precedent this may set and the requirement for the City to provide residential recycling services to all residences, staff recommends denial of the forgiveness request. Council Action: Direct staff how to proceed. Attachments: Page 1 of 3 STAFF REPORT Agenda Item 10b. City Council Meeting: January 27, 2022 Prepared By: Natalie Davis McKeown Topic: Ordinance Amendment Request – Fence Amendment Action Required: Direction Review Deadline: N/A 1. Request Larry Allar submitted a request for the City Council to commence the process for a Zoning Ordinance Amendments to: - Allow fences taller than 4’ with 50% opacity or more at the front property line. - Change the definition of “Lot Line, Front” so that properties do not have two or more front yards. 2. Background In April 2021, staff responded to a code enforcement complaint at 6508 Trail Lane regarding the height of a fence constructed on a property line. Staff confirmed a building permit application was not submitted for a fence exceeding 7’ (as measured from the bottom of the footing) as required by Section 1060.080, Subd. 1(F)(1). Additionally, a zoning permit application was not submitted to place a fence within 6’ of a property line to complete a review for potential conflicts with drainage and utility easements as required by Section 1060.080, Subd. 1(E) of the City Code. The property owners, Larry Allar and Jennifer Gilbert, were sent a notice of violation with instructions to: 1. Apply for an after-the-fact building permit to construct a fence exceeding 7’ in height. 2. Apply for a zoning permit to construct a fence within 6’ of the property line. An application for a building permit was received by the City on October 13, 2021 and an application for zoning permit was received on October 19, 2021. By this time, the violation had already been referred to the City Attorney, and Jennifer Gilbert was issued a court summons with a March 2022 date. A case for the fence was also filed against Mr. Allar, but the City Attorney’s office confirmed a hearing date has not yet been assigned (so a court summons has not been sent out). During review of the building permit, it was determined the fence is exactly 7’ tall and staff agreed the fence was under the threshold to require a building permit. This portion of the complaint is resolved. Page 2 of 3 During initial review of the zoning application, it was determined by staff that a portion of the fence did not meet the required front yard setback as it exceeds 4’ of height and is made of material that exceeds 50% opacity. At a meeting with Mr. Allar on October 20th, staff advised this portion of the fence needed to be removed as the zoning permit could not administratively approve this type of fence within a front yard setback as stated in 1060.080, Subd. 1(G)(1-2): 1. Fences constructed of materials with opacity of up to 100% and not exceeding 7 feet in height may be located at or behind the minimum front setback line, as required for the principal structure on the lot. 2. Fences with opacity of less than 50 percent (e.g., wrought iron, chain link, split rail, and not exceeding 4 feet in height may be located within a required front yard area. At this meeting, there was also discussion as to what is considered a front yard. Yard space along street frontages is considered a front yard based on the following two definitions in our code: Lot Line, Front: That boundary of a lot which abuts an existing or dedicated public street or private drive easement, and in the case of a corner lot it shall be the shortest dimension on a public street or private drive easement. If the dimensions of a corner lot are reasonably equal, the front lot line shall be designated by the owner and filed with the City. However, all front lot lines shall be subject to the front setback requirements. Yard, Front: An area extending the full width of a lot between the front lot line and the nearest principal structure. The options for resolution discussed at this meeting included submittal of a land use application for a zoning ordinance amendment. It was explained that this process typically takes a few months. Staff indicated an openness to considering changes to the front setback requirement for fences, but that due to issues such as sight visibility triangles, drainage and utility easements, and right-of-way management, it was unlikely that staff’s recommendation would be consistent with a citywide ordinance change to allow 7’ fences of 50% or more opacity at the front property line. Regardless, staff explained the City Council would make the final verbiage decision and encouraged Mr. Allar to submit a land use application in November of 2021 in order to ensure that any ordinance amendments by the Council could be approved in time for the court date in March. It was explained that once this portion of the fence was brought into compliance with City Code, then the zoning permit could be reviewed for approval. On January 6, 2022, Mr. Allar emailed a request to the Council to commence a city-driven zoning ordinance amendment to bring his fence into compliance. The questions for City Council to consider at this time: Page 3 of 3 1. Does the Council support reducing or removing the front yard setback for fences exceeding 4’ in height with 50% or more opacity for all properties within the City? a. Initial discussions within Planning and Public Works identified concerns with the complete removal of the front yard setback for such fences. At the very least, staff recommends continuing with the required zoning permit for fences within 6’ of a property line to provide staff with some discretion when a conflict is identified. However, there are concerns this 6’ threshold is too lenient to allow for adequate management of right-of-way, easements (drainage and utility as well as trail easements), and traffic sight visibility along street frontages. The Council should be clear in its direction as to whether they are in support of a removed front yard setback or a reduced front yard setback for fences. 2. Does the Council support changing the definition of “Lot Line, Front” so that properties within the City only have one front yard? a. Alternatively, does the Council want to explore adding a definition and less stringent standards for lot lines determined to be a secondary frontage? 3. If the ordinance is being considered in order to resolve Mr. Allar’s code violation, the Council should consider tying that clean up to any approvals and providing a clear timeline for compliance. 4. It is staff’s understanding that there is a question about who should pay for the zoning ordinance text amendment. A land use application for a Zoning Ordinance Amendment has a $700 fee and a $2000 escrow deposit required of all applicants. In the past, these costs have been borne by the applicant because they are the ones requesting and benefitting from the change. If the Council funds this ordinance amendment as requested by Larry Allar, they should consider how they would respond to future applicants who request a change. Staff is concerned that this may set a precedent, and it could result in others asking for the Council to fund these types of changes. However, if the City supports the idea of funding the Zoning Ordinance Amendment, they should direct staff to initiate the work. 3. Action The City Council should provide direction on next steps. Attachments: 1. Letter from Property Owner dated 01/06/2022 2. Site Location Map 3. Pictures of the Fence Provided by Property Owner Hello, My name is Larry Allar. I have been a resident and have lived in my current home for 12 plus years. I love it here in Corcoran. I am a master carpenter and have been the building industry for 30+ years. I raised four children along with my wife, Jennifer Gilbert. While residing in our home, it has been our intentions to make renovations for the home was built in 1977. However, raising children takes up a lot of time and resources as you may know. Finally, I am at a point in my life/career that I can do so. The last several years, we have endured a constant barrage of complaints from an anonymous neighbor. I surmise its our neighbor to the south at 6502 Trail Ln, Carl Mellum. Because I have asked everyone else but him. Because of him, it has been difficult to live here at times. The city’s stance on code compliance, as you know, is complaint based. Carl Mellum has called the city/police for several alleged complaints from backyard fires, permitted controlled fires, playing music while relaxing in hot tub, dirt piles for level the lawn, shingles to reroof my roof to name a few. Growing tiresome of his harassment, my wife and I decided to build a fence. Like the old saying goes; “Fences make good neighbors”. Late spring/early summer of 2018, I went to city hall and talked with the Building Official. I had some general questions about the city’s ordinances related to fences. The Building Official stated I could build right up to the property line and if the fence was less than 7 feet, a permit was not required. And I was to notify the city upon completion. So, I had my land boundaries staked at the corners and mid sections by a surveyor. Because my neighbor has done some devious things like pour stump rot on a dead tree that was not cut down yet. I decided to pour footings for the posts and attach the fence posts to them with threaded rod. That way the posts would be off the ground and easier to repair if needed. I started the footing towards the end of the summer of 2018. Being busy as a business owner and family man I did not finish all the footings until late summer of 2019. I also put up some sections of fence at the back corner of my lot at that time. Fast forward to the spring of 2021. I had most of the fence sections up but finished the last 8 sections around April. A complaint was lodged by Mr. Mellon. The code compliance officer sent me a notice attached to this. I talked with him. I explained to him what I said above. He indicated that I still needed a permit…He seemed a little confused. So, I reached out to our Mayor Mr. McKee. I explained to our mayor the circumstances and asked if he could help. I thought that it was taken care of at that time in the spring. This last fall my wife received a summons to go to court because of no permit. Again, I don’t need a permit. After trying to deal with the city staff via emails I asked for a meeting. Then at this meeting they informed me that the fence violates the sight visibility triangle. I left the meeting confused. I then reached out again and asked them to clarify this at my property. It was communicated by phone that 50’ of a fence needs to be deconstructed. Based upon Section 1060.080.subd.1.G. I need your help to change the ordinance on this. Here are some of the reasons this should be changed. Our property is located on a corner lot. The city seems to think that I have 2 front doors. I have 1 for the record and the fence is in MY backyard. There are at least 3 other fence examples in our city right now that I have casually found. Having a fence up to the property line unless it obstructs views causing a safety issue when leaving a driveway is the only reason to do this and that is not an issue on 1+ or greater lots. Please see attached photos taken from driveways on both sides. Our vehicle headlights in our driveway go directly into Mr. Mellon yard and thus shine towards his house. While I am displeased with his actions, I don’t think that our lights shining into his house is nice. The fence obstructs this now. Removing part of this fence is defeats the purpose of putting it up. Again, fences make good neighbors. Since last spring I have had zero problems with this neighbor. For your convenience I have attached some photos, copy of the survey letter and bill to validate and a copy of the summons and city compliant. Please reach out to me to discuss with me for further details and advise me on how I formally do this with you the city council. I also encourage you to come over and look at it yourself. I do believe in our system, but some things need fixing occasionally. Cheers, Larry Allar STAFF REPORT Agenda Item 10c. Council Meeting: January 27, 2022 Prepared By: Jessica Beise Topic: 2022-2023 Capital Impr ovement Plan Action Required: Approval Summary: On even years the City has tra ditionally approved a two-year Capital Improvement Plan (CIP). The CIP is generally for purchases of equipment that is over $5,000 in cost and lasts at least five years. Funding for the CIP comes from a mixture of general levy funds, sale of equipment, and bond sales. Prior t o 2015, only bond funds and sale of equipment were used, since 2015 the C ity has increased the general levy by $25,000 per year with the goal of no longer using bond sales for most CIP purchases in the future. In October of 2021, the City Council reviewed a draft plan and authorized staff to pre- order t hree squads, a tractor, three mowers, a pickup with a snow plow, a grader, a front end loader with snow plow, and a tandem axel dump truck. The Council should now consider the remaining proposed purchases as outlined below. Police – 2022 • Key Management System: $25,000 o The City’s key management system is beyond capacity is requires replacement. • Weapon Mounted C ameras $15,000 o Cameras provide support to officers at calls and provide additional transparency. • Teathered Event and Se arch Camera: $30,000 o Camera provides event monitoring support as well as assistance with search and rescue events. • EZ Go Express 4x4: $15,000 o Replace the EZ Go Golf Cart that currently assists at events. • Speed/Message Trailer $35 ,000 o Replace the current speed and message trailer. Trailer provides s upport to get road/community information out to residents. • Support/Protection Equipment: $20,000 o Replace portable and mobile radios as needed. It is also used to purchase and maintain long term squad protective equipment like bulletproof rifle vests and squad rifles. • Records Management System : $150,00 o Replace the City’s current record management system. The current records management system is out of date and the software pr ovider has stopped maintenance on the system. The hope for the final system purchase is to work in concert with other communities to utilize the s ame vendor. Page 2 Public Works – 2022 • Felling Trailer: $20,000 o Replace a current trailer. K eep the original as a spare. • Landpride 15ft. Flex Mow er: $20,000 o Replace a current mower. • John Deer 1545 Front Mower : $50,000 o Replace a current mower. • Warm Storage Area Expansion : $40,000 o Insulate and heat the remaining portion of the old Public Works facility on Cain Road. This would allow for additional heated st orage of the City’s equipment as the City’s fleet expands for both Police and Public Works. Administration – 2023 • Roofing – City Hall: $100,000 o The roof of City Hall has not been replaced but been scheduled for replacement. Police – 2023 • Ford Explorer: $70,000 o Replace squad 562. Repurpose the vehicle for Police Reserves or other departments. • Ford Explorer: $70,000 o Replace squad 566. Repurpose the vehicle for Police Reserves or other departments. • Support/Protection Equipment: $20,000 o Replace portable and mobile radios as needed. It is also used to purchase and maintain long term squad protective equipment like bulletproof rifle vests and squad rifles. Public Works – 2023 • Wood Chipper: $65,000 o Replace current wood chipper. • Trail Maintenance Equipment Acc essories: $50,000 o Purchase equipment for trail maintenance as the city starts to maintain trails. • 1/2 Ton Pickup: $50,000 o Purchase a pickup for additional staff and maintenance requirements. • 3/4 Ton Pickup : $70,000 o Purchase a pickup for additional staff and maintenance requirements. Staff recommending reviewing the Elm Creek Watershed district grant opportunities for a streetsweeper rather than including the $350,000 purchase as part of the 2022-2023 Capital Improvement Plan. Staff is requesting the Council ap prove the 2022-2023 Capital Improvement Plan as presented and authorize staff to purchase the r emaining 202 2 items. If approved, staff would next proceed with bond sales to support the purchases. Page 3 Financial/Budget: The attache d draft 2022-2023 Capital Improvement Pla n shows sources and uses of funds. The proposed amount to be funded by a combination of cash and bonds in the total of $1,955,000. The October draft of the 2022-2023 plan anticipated a total Capital Improvement Plan in the amount of $2,100,000. Options: 1. Approve the 20 22-2023 Capital Improvement Plan as presented and authorize staff to purchase all remaining 2022 items. 2. Send back to staff for further review. Recommendation: Approve the 20 22-2023 Capital Improvement Plan as presented an d authorize staff to purchase all remaining 2022 items . Council Action: Consider a motion to approve the 20 22-2023 Capital Improvement Plan as presented and authorize staff to purchase all remain ing 2022 items. Attachments: 1. Proposed 2022-2023 Capital Improvement Plan (y ellow items – pre-authorized and red represent changes from the original draft) Department Item Cost Re-sale Sub-total Notes Administration TBD Facility review taking place following remodel Public Safety Ford SUV Explorer (565)$60,000 $10,000 $50,000 Repurposed for Reserves/Public Works/Code Enforcement Chief Squad (561)$65,000 $0 $65,000 Repurpose for City Hall Ford SUV Explorer $70,000 $0 $70,000 Fleet Addition due to added staff Key Management System $25,000 $0 $25,000 Existing System Beyond Capacity Weapon Mounted Cameras $15,000 $0 $15,000 Teathered Event and Search Camera $30,000 $0 $30,000 EZ Go Express 4x4 $15,000 $0 $15,000 Replace EZ-Go Golf Cart Speed / Message Trailer $35,000 $0 $35,000 Support and Protection Equipment $20,000 $0 $20,000 Radios, squad protective equipment Records Management System $150,000 $0 $150,000 Public Works/Parks Craftco Crack Filler $60,000 $3,000 $57,000 John Deere 4066R Tractor $51,000 $15,000 $36,000 Felling Trailer $20,000 $0 $20,000 Keep for spare (emergency) Landpride 15 ft. Flex Mower $20,000 $2,000 $18,000 John Deere 1585 Front Mower w/accessories $53,000 $7,000 $46,000 John Deere 6130M Mower Tractor $145,000 $30,000 $115,000 GMC 3/4 ton Pickup with snow plow $65,000 $10,000 $55,000 Resale depends on availability of trucks in 2023 Cat Grader $50,000 $0 $50,000 Rebuild Toro 7500 Mower $35,000 $10,000 $25,000 New equipment (received for $10k grant) Front End Loader with snow plow $265,000 $0 $265,000 New equipment John Deere 1545 Front Mower $50,000 $5,000 $45,000 Tandem Axle Dump Truck $283,000 $60,000 $223,000 Warm Storage Area Expansion $40,000 $0 $40,000 Sub-total $1,470,000 Department Item Cost Re-sale Sub-total Notes Administration Roof shingles $100,000 $0 $100,000 Public Safety Ford SUV Explorer (562)$70,000 $0 $70,000 Repurposed for Reserves/Public Works/Code Enforcement Ford SUV Explorer (566)$70,000 $0 $70,000 Repurposed for Reserves/Public Works/Code Enforcement Support and Protection Equipment $20,000 $0 $20,000 Radios, Body Cameras, squad protective equipment Public Works/Parks Wood Chipper $65,000 $10,000 $55,000 Trail Maintenance Equipment Accessories $50,000 $0 $50,000 New equipment 1/2 ton pickup $50,000 $0 $50,000 New equipment Pickup $70,000 $0 $70,000 New equipment Sub-total $485,000 2022-2023 Total $1,955,000 Street Sweeper $350,000 $0 $350,000 Removed - review watershed grant opportunities 2022 2023 Draft 2022-2023 Capital Improvement Plan STAFF REPORT Agenda Item 10d. Council Meeting: January 27, 2022 Prepared By: Maggie Ung Topic: Bond Refunding Opportunities Action Required: Direction Summary: Refunding Opportunity The City issued bonds in 2014 for the construction of water and sewer improvements related to the Ravinia development as well as costs related to the Public Works facility. Bonds were in the amount of $3,140,000 with a True Interest Cost of approximately 3.3%. The City now has an opportunity to refund (refinance) these bonds at a lower interest rate and receive savings for the City. The estimated new True Interest Cost is just over 1.8% resulting in fairly significant cost savings, which would be received in the following option: • Keep existing bond term and reduce annual payments o Average annual savings: Over $15,000 annually o Overall savings: $197,761.55 In order to complete the refunding, a full sale must take place similar to that of the initial issuance (set sale resolution, bond rating call, sale, etc.). Costs incurred to complete that process are included in the cost savings. As economic conditions are uncertain, interest rates may rise and at the time of issuance, if the True Interest Cost does not present cost savings, the City can choose not to refund the bond. Taking advantage of the refunding option above is a smart financial decision for the City if the interest rate remains low. The initial issuance for the City is expected to combine the refunding bond with the capital equipment certificate in order to save issuance cost for the City. The City will also be exploring other bond issuance as water supply planning and other projects develop. Financial/Budget: Taking advantage of the refunding option mentioned above will support long-term planning and funding of the utility funds for 2022 and beyond. Options: 1. Direct staff to proceed with the refunding of Bond Series 2014B. 2. Take no action at this time. Recommendation Direct staff to proceed with the refunding of Bond Series 2014B. Council Action: Consider a motion to direct staff to proceed with the refunding of Bond Series 2014B. Attachments: 1. Refunding Option and Draft Bond Schedule City of Corcoran, Minnesota (Preliminary NBQ Aa3 Rates as of 1/7/22 + 25 BPS) Table of Contents Report 2014B Debt Service Comparison 3 Debt Service Schedule 4 Debt Service To Maturity And To Call 5 2022A | Issue Summary | 1/10/2022 | 9:38 AM Northland Securities, Inc. Public Finance City of Corcoran, Minnesota $2,305,000 G.O. Bonds, Series 2022A 2014B Debt Service Comparison Date Total P+I Net New D/S Old Net D/S Savings 02/01/2023 201,725.76 196,868.47 217,100.00 20,231.53 02/01/2024 206,555.00 206,555.00 222,750.00 16,195.00 02/01/2025 210,242.50 210,242.50 223,100.00 12,857.50 02/01/2026 208,622.50 208,622.50 223,300.00 14,677.50 02/01/2027 201,732.50 201,732.50 218,350.00 16,617.50 02/01/2028 204,720.00 204,720.00 218,400.00 13,680.00 02/01/2029 202,470.00 202,470.00 218,300.00 15,830.00 02/01/2030 204,860.00 204,860.00 217,612.50 12,752.50 02/01/2031 186,992.50 186,992.50 201,762.50 14,770.00 02/01/2032 184,102.50 184,102.50 201,025.00 16,922.50 02/01/2033 185,957.50 185,957.50 200,118.76 14,161.26 02/01/2034 182,545.00 182,545.00 198,593.76 16,048.76 02/01/2035 183,870.00 183,870.00 196,887.50 13,017.50 Total $2,564,395.76 $2,559,538.47 $2,757,300.02 $197,761.55 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings.....................175,025.88 Net PV Cashflow Savings @ 1.600%(Bond Yield).....175,025.88 Contingency or Rounding Amount....................4,857.29 Net Present Value Benefit $179,883.17 Net PV Benefit / $2,492,100.90 PV Refunded Debt Service 7.218% Net PV Benefit / $2,215,000 Refunded Principal...8.121% Net PV Benefit / $2,305,000 Refunding Principal..7.804% Refunding Bond Information Refunding Dated Date 6/02/2022 Refunding Delivery Date 6/02/2022 2022A | 2014B | 1/10/2022 | 9:38 AM Northland Securities, Inc. Public Finance Page 3 City of Corcoran, Minnesota $2,305,000 G.O. Bonds, Series 2022A 2014B Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 06/02/2022 - - - - - 02/01/2023 180,000.00 0.650% 21,725.76 201,725.76 201,725.76 08/01/2023 - - 15,777.50 15,777.50 - 02/01/2024 175,000.00 0.750% 15,777.50 190,777.50 206,555.00 08/01/2024 - - 15,121.25 15,121.25 - 02/01/2025 180,000.00 0.900% 15,121.25 195,121.25 210,242.50 08/01/2025 - - 14,311.25 14,311.25 - 02/01/2026 180,000.00 1.050% 14,311.25 194,311.25 208,622.50 08/01/2026 - - 13,366.25 13,366.25 - 02/01/2027 175,000.00 1.150% 13,366.25 188,366.25 201,732.50 08/01/2027 - - 12,360.00 12,360.00 - 02/01/2028 180,000.00 1.250% 12,360.00 192,360.00 204,720.00 08/01/2028 - - 11,235.00 11,235.00 - 02/01/2029 180,000.00 1.450% 11,235.00 191,235.00 202,470.00 08/01/2029 - - 9,930.00 9,930.00 - 02/01/2030 185,000.00 1.550% 9,930.00 194,930.00 204,860.00 08/01/2030 - - 8,496.25 8,496.25 - 02/01/2031 170,000.00 1.700% 8,496.25 178,496.25 186,992.50 08/01/2031 - - 7,051.25 7,051.25 - 02/01/2032 170,000.00 1.850% 7,051.25 177,051.25 184,102.50 08/01/2032 - - 5,478.75 5,478.75 - 02/01/2033 175,000.00 1.950% 5,478.75 180,478.75 185,957.50 08/01/2033 - - 3,772.50 3,772.50 - 02/01/2034 175,000.00 2.100% 3,772.50 178,772.50 182,545.00 08/01/2034 - - 1,935.00 1,935.00 - 02/01/2035 180,000.00 2.150% 1,935.00 181,935.00 183,870.00 Total $2,305,000.00 - $259,395.76 $2,564,395.76 - Yield Statistics Bond Year Dollars $15,305.26 Average Life 6.640 Years Average Coupon 1.6948140% Net Interest Cost (NIC)1.8981264% True Interest Cost (TIC)1.9044983% Bond Yield for Arbitrage Purposes 1.5999777% All Inclusive Cost (AIC)2.1194218% IRS Form 8038 Net Interest Cost 1.6948140% Weighted Average Maturity 6.640 Years Optional Redemption 02/01/2030 @100.000% 2022A | 2014B | 1/10/2022 | 9:38 AM Northland Securities, Inc. Public Finance Page 4 City of Corcoran, Minnesota G.O. Utility Revenue Bonds, Series 2014B Debt Service To Maturity And To Call Date Refunded Bonds Refunded Interest D/S To Call Principal Coupon Interest Refunded D/S Fiscal Total 06/02/2022 2,215,000.00 24,233.61 2,239,233.61 - - - - - 08/01/2022 - - - - - 36,050.00 36,050.00 - 02/01/2023 - - - 145,000.00 3.000% 36,050.00 181,050.00 217,100.00 08/01/2023 - - - - - 33,875.00 33,875.00 - 02/01/2024 - - - 155,000.00 3.000% 33,875.00 188,875.00 222,750.00 08/01/2024 - - - - - 31,550.00 31,550.00 - 02/01/2025 - - - 160,000.00 3.000% 31,550.00 191,550.00 223,100.00 08/01/2025 - - - - - 29,150.00 29,150.00 - 02/01/2026 - - - 165,000.00 3.000% 29,150.00 194,150.00 223,300.00 08/01/2026 - - - - - 26,675.00 26,675.00 - 02/01/2027 - - - 165,000.00 3.000% 26,675.00 191,675.00 218,350.00 08/01/2027 - - - - - 24,200.00 24,200.00 - 02/01/2028 - - - 170,000.00 3.000% 24,200.00 194,200.00 218,400.00 08/01/2028 - - - - - 21,650.00 21,650.00 - 02/01/2029 - - - 175,000.00 3.250% 21,650.00 196,650.00 218,300.00 08/01/2029 - - - - - 18,806.25 18,806.25 - 02/01/2030 - - - 180,000.00 3.250% 18,806.25 198,806.25 217,612.50 08/01/2030 - - - - - 15,881.25 15,881.25 - 02/01/2031 - - - 170,000.00 3.375% 15,881.25 185,881.25 201,762.50 08/01/2031 - - - - - 13,012.50 13,012.50 - 02/01/2032 - - - 175,000.00 3.375% 13,012.50 188,012.50 201,025.00 08/01/2032 - - - - - 10,059.38 10,059.38 - 02/01/2033 - - - 180,000.00 3.625% 10,059.38 190,059.38 200,118.76 08/01/2033 - - - - - 6,796.88 6,796.88 - 02/01/2034 - - - 185,000.00 3.625% 6,796.88 191,796.88 198,593.76 08/01/2034 - - - - - 3,443.75 3,443.75 - 02/01/2035 - - - 190,000.00 3.625% 3,443.75 193,443.75 196,887.50 Total $2,215,000.00 $24,233.61 $2,239,233.61 $2,215,000.00 - $542,300.02 $2,757,300.02 - Yield Statistics Base date for Avg. Life & Avg. Coupon Calculation 6/02/2022 Average Life 6.912 Years Average Coupon 3.3837297% Weighted Average Maturity (Par Basis) 6.912 Years Weighted Average Maturity (Original Price Basis) 6.912 Years Refunding Bond Information Refunding Dated Date 6/02/2022 Refunding Delivery Date 6/02/2022 14B Old | SINGLE PURPOSE | 1/10/2022 | 9:38 AM Northland Securities, Inc. Public Finance Page 5 STAFF REPORT Agenda Item 10e. Council Meeting: January 27, 2022 Prepared By: Jessica Beise Topic: 2022 Legislative Priorities Action Required: Approval Summary: The 2022 legislative session begins on January 31, 2022 and will continue to mid-May. As in previous years, staff will work with legislators to promote the priorities of the City of Corcoran and to attempt to eliminate legislation hurtful to the City. Additionally, the League of Minnesota Cities and Metro Cities will advocate on behalf of their member cities which includes Corcoran. In order to communicate effectively with the legislators, it is requested that the City Council review proposed legislative priorities and provide staff with direction for those conversations. Attached to this report is a draft document showing draft legislative priorities. Financial/Budget: N/A Options: 1. Approve 2022 legislative priorities as presented. 2. Approve 2022 legislative priorities with amendments. Recommendation Approve 2022 legislative priorities as presented. Council Action: Consider a motion to approve 2022 legislative priorities. Attachments: 1. Draft 2022 legislative priorities for the City of Corcoran 8200 County Road 116  Corcoran, MN 55340 763-420-2288  www.corcoranmn.gov 2022 Legislative Priorities Thank you for taking the time to review the legislative issues affecting the City of Corcoran. The City appreciates your help in furthering our mission to provide high quality public services in a cost effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. Topic #1: General Government • Local Decision-Making Authority: The City opposes legislation that erodes local decision making and control. We believe that decision making happens best at the local level. • Unfunded Mandates: Many bills passed by the legislature and adopted into law have direct effects on cities. Bills should include language stating that additional costs from State requirements must be paid for with State allocated funds. Additionally, there are often bills introduced which require additional reporting from cities. This affects smaller communities the hardest which have the fewest staff. Existing unfunded mandates should be modified or repealed where possible; no additional statewide mandates should be enacted unless full funding for the mandate is provided; cities should not be forced to comply with unfunded mandates. • Levy Limits: The City of Corcoran strongly opposes levy limits and other forms of levy restrictions imposed upon local governments. Topic #2: Transportation • Street Improvement District: Current law does not allow for the collection of transportation fees as cities develop other than the existing 429 process which is overly burdensome on existing property owners. The City supports the option to create a street improvement district to dedicate funds towards transportation improvements as development takes place similar to the existing authority to impose fees on new development of other infrastructure such as water, sanitary and storm sewer, and park purposes. • State Aid Funds: The City of Corcoran roads deteriorate on a more aggressive pace due to the amount of pass-through traffic. Although the City receives some state aid funds, the amount is nowhere near the level needed to offset the additional maintenance costs. Additional funding should be provided. Topic #3: Housing and Land Use • City Role in Planning: Cities facilitate the development of housing via land use planning, zoning ordinances, subdivision regulations, and rental licensing. Cities ⚫ Page 2 January 21, 2022 should have sufficient authority and flexibility to promote housing types best suited to meet local needs, public purposes and goals. Corcoran strongly opposes any effort to reduce, alter, or interfere with city authority to carry these functions in a locally determined manner. Topic #4: Fiscal Reform • Local Government Aid: The City of Corcoran receives no local government aid despite ever increasing costs to maintain infrastructure for those who do not live in the City. Formula adjustments should be made to consider costs attributed to non-residents travelling through and utilizing infrastructure. Topic #5: Officer or Firefighter Disability Funding • Minnesota Statute 299A.465 required cities to pay health insurance costs for officers or firefighters following disability. This requirement placed on cities by the State of Minnesota should be funded and not fall on individual cities. Topic #6: School Funding • Inadequate school funding leads to discrepancies based upon which district has the highest tax capacity. Corcoran sends students to five school districts, more rural districts such as Rockford and Buffalo do not have access to resources equal to high tax capacity districts such as Wayzata and Osseo. This places an undue burden on property owners and reduces the ability to provide a high- quality education without cutting important after school programs important for student development. Topic #7: Broadband • A gap exists in broadband connectivity within Corcoran. Access to consistent high-speed internet for all residents of Corcoran is a necessity. Broadband coverage and the funding to support the expansion of high-speed internet throughout Corcoran is critical. Sincerely, Jessica Beise Interim City Administrator/Administrative Services Director City of Corcoran jbeise@corcoranmn.gov 763-400-7029 Corcoran City Council Mayor Tom McKee Councilmember Jonathan Bottema Councilmember Jeremy Nichols Councilmember Alan Schultz Councilmember Dean Vehrenkamp STAFF REPORT Agenda Item 10f. Council Meeting: January 27, 2022 Prepared By: Jessica Beise Topic: Comprehensive Housing Affordability Act Action Required: Direction Summary: Mayor McKee requested the Council be made aware of a pending legislative item. The Comprehensive Housing Affordability Act is a proposed piece of legislation that would impact the City of Corcoran in a variety of ways from park dedication changes to density requirements. Financial/Budget: N/A Options: 1. Review the proposed legislation and provide direction to staff if action is needed. 2. Take no action. Recommendation Provide direction to staff to bring forward additional information to act upon should this or other bills impacting the City be voted upon. Council Action: Review the proposed legislation and provide direction to staff if action is needed. Attachments: 1. Summary of the Comprehensive Housing Affordability Act 2. Comprehensive Housing Affordability Act 3. Comments from Cities Related to the Proposed Comprehensive Housing Affordability Act Bill Summary 2SS-CG001-3 Dated 08/09/21 1:52 p.m. Subject Comprehensive housing affordability act Authors Elkins Analyst Chelsea Griffin Date August 10, 2021 Overview This bill contains various provisions related to local land use, building permits, building codes, and fees imposed by local governments. Article 1: Impact Fees Creates a new chapter 462E providing authority and parameters for the imposition of impact fees by certain local governments. Section Description – Article 1: Impact Fees Impact fees. Authorizes a county board to impose impact fees so long as the board has adopted a comprehensive plan and a capital improvement program. Impact fees. Authorizes a statutory or home rule charter city to impose impact fees so long as the city has adopted a comprehensive municipal plan and capital improvement program. Impact fees; definitions. Defines various terms for the purpose of the new chapter 462E, which contains provisions relating to impact fees imposed by a city, town, or county. Authority. Authorizes a local government to impose impact fees by ordinance. Permitted uses. Requires that a local ordinance imposing impact fees must specify the purposes for which the fees are imposed on new development. The purposes for which such fees may be imposed are enumerated in this section. Also requires any qualified project to be described in the local government’s approved comprehensive plan and capital improvement plan. 2SS-CG001-3 Dated 08/09/21 1:52 p.m. Minnesota House Research Department Page 2 Section Description – Article 1: Impact Fees Formula; contributions. Requires a local impact fee ordinance to specify the formula by which fees will be imposed. The formula must result in fee amounts that are just and equitable, and must provide for credits off-setting some or all of the fees to reflect what the new development may have contributed financially in other ways (e.g. taxes, other fees) toward the purposes for which the impact fee was imposed. Advisory committee. Requires a local government that imposes impact fees to establish an impact fee advisory committee to assist in developing the ordinance. Exemptions. Provides that an impact fee ordinance may provide exemptions from impact fees for low- and moderate-income housing if the need for such housing is identified in the comprehensive plan. Refund of unused fees. Requires impact fees to be placed in a separate account and used only for qualified projects. Provides that impact fees may accumulate for six years and an impact fee ordinance may provide for a onetime extension of five years. Unused fees must be refunded to the current owners of the property on which the fees were imposed in proportion to the amount paid. Notice; recording. Requires impact fees paid or due to be recorded and notice of such fees to be provided to a purchaser of real property. Model impact fee ordinance. Requires the League of Minnesota Cities, in collaboration with other stakeholders, to develop a model impact fee ordinance for local governments on or before December 31, 2022. Article 2: Municipal Street Improvement Districts Authorizes the establishment of municipal street improvement districts and the imposition of street improvement fees on developed parcels or tracts within the district. Effective July 1, 2022. 2SS-CG001-3 Dated 08/09/21 1:52 p.m. Minnesota House Research Department Page 3 Section Description – Article 2: Municipal Street Improvement Districts Municipal street improvement districts. Creates a new section 435.39 governing municipal street improvement districts. Subd. 1. Definitions. Defines various terms for the purpose of the section. Subd. 2. Authorization. Authorizes a municipality to impose a street improvement fee by ordinance after providing public notice and holding a public hearing. Subd. 3. Street improvement fee. Requires street improvement fees to be apportioned to all developed parcels in the district. A street improvement district must not include any property located in another street improvement district. Subd. 4. Apportionment. Requires the costs of municipal street improvements and maintenance to be apportioned to developed parcels or tracts of land in the district on the basis of each parcel’s or tract’s relative share of vehicular trips to and from all developed parcels and tracts in the district during the preceding calendar quarter based on sample data from a certified source. Subd. 5. Adoption of plan; notice and hearing. Requires a municipality to propose and adopt a street improvement plan before establishing a municipal street improvement district or authorizing a street improvement fee. Notice and a public hearing must occur on the plan prior to adoption. Subd. 6. Use of fees. Requires street improvement fee revenue to be placed in a separate account and used only for projects in the street improvement district that are also identified in the municipal street improvement plan. Subd. 7. Collection; up to 20 years. Requires an ordinance imposing a street improvement fee to provide for billing and payment of the fee on a stated, regular basis. The fee may be collected for no more than 20 years. Fees unpaid for at least 30 days may be certified to the county auditor for collection as a special assessment in the following calendar year. Subd. 8. Not exclusive means of financing improvements . Clarifies that a municipality that imposes a street improvement fee may impose other measures under law or home rule charter to pay the costs of local street improvements or maintenance. However, such a municipality must not impose special assessments for projects funded with street improvement fees. Subd. 9. Unimproved parcels; fees. Prohibits a municipality from imposing a street improvement fee on an unimproved parcel in a street improvement district until three years or more after the date of substantial completion of the 2SS-CG001-3 Dated 08/09/21 1:52 p.m. Minnesota House Research Department Page 4 Section Description – Article 2: Municipal Street Improvement Districts paving of the unimproved street or the date a structure is built an d occupied, whichever is later. Subd. 10. Institutions of public charity. Prohibits a municipality from imposing a street improvement fee on any parcel owned by an institution of public charity. Subd. 11. Appeal to district court. Provides that any affected landowner may appeal the street improvement fee to the district court by serving notice on the mayor or municipal clerk. Article 3: Planning and Zoning Amends statutes related to conflicts between comprehensive plans and local government official controls and other regulations and policies. Section Description – Article 3: Planning and Zoning Adopted by ordinance. Clarifies that official controls do not conflict with a county comprehensive plan if the official controls permit all of the uses permitted or required in the comprehensive plan at the permitted or required densities and the official controls prohibit all of the uses that are prohibited by the comprehensive plan. Applies to official controls adopted by a county board. Interim ordinance. Provides that a housing proposal that is consistent with the city comprehensive plan on the date of submission and is submitted or pending before the adoption of an interim ordinance is exempt from the regulations, restrictions, or prohibitions in the interim ordinance. General requirements. Clarifies that official controls do not conflict with a land use plan if the official controls permit all of the uses that are permitted or required in the land use plan at the permitted or required densities and the official controls prohibit all of the uses prohibited by the land use plan. Applies to official controls adopted by a city or town. Terms of regulations. Clarifies that regulations do not conflict with a comprehensive plan if the regulations permit all of the uses permitted or required in the comprehensive plan at the 2SS-CG001-3 Dated 08/09/21 1:52 p.m. Minnesota House Research Department Page 5 Section Description – Article 3: Planning and Zoning permitted or required densities and the regulations prohibit all uses that are prohibited by the comprehensive plan. Applies to regulations adopted by a city or town. Affordable, life-cycle goals. Provides that only parcels consistent with the policies of the Metropolitan Development Guide and zoned for multifamily housing at the guided level of density may qualify toward a municipality’s affordable and life-cycle housing goals. Applies in the counties of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington. No conflicting zoning, fiscal device, official control. Clarifies that fiscal devices and official controls do not conflict with a comprehensive plan if they permit all of the uses permitted or required in the comprehensive plan at the permitted or required densities and they prohibit all of the uses prohibited by the comprehensive plan. Applies to fiscal devices and official countrols adopted by cities, counties, and towns in the counties of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington. No conflict with plans. Clarifies that fiscal devices and official controls do not conflict with a comprehensive plan if they permit all of the uses permitted or required in the comp rehensive plan at the permitted or required densities and they prohibit all of the uses prohibited by the comprehensive plan. Applies to fiscal devices and official countrols adopted by cities, counties, and towns in the counties of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington. Amendments. Provides that an official control in conflict with a comprehensive plan shall be amended within 60 days of the submission of a development application that is not in conflict with the comprehensive plan. Applies in the counties of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington. 2SS-CG001-3 Dated 08/09/21 1:52 p.m. Minnesota House Research Department Page 6 Article 4: Limiting Regulations on Residential Development Adds duplexes as a permitted use in certain residential areas and creates new limits on residential development regulations. Section Description – Article 4: Limiting Regulations on Residential Development Duplex is a permitted use. Provides that a duplex is a permitted use in all areas zoned for single -family residential use and in any residential subdivision development. Limiting regulations on residential development. Subd. 1. Application. Clarifies which official controls the section applies to. Subd. 2. Planned unit development. Prohibits a municipality from requiring a planned unit development agreement in lieu of a proposed residential development if the proposed development complies with existing city zoning ordinances, subdivision regulation, or qualifies as a conditional use. Also prohibits a municipality from requiring planned unit development agreement conditions that exceed the State Building Code requirements. Planned unit development agreements must be available to the public before review of the agreement. Subd. 3. Limitation on aesthetic mandates. Prohibits a municipality from conditioning approval of a building permit, subdivision development, or planned unit development on specific materials, design, amenities, and other aesthetics that are not required by the State Building Code. Subd. 4. Garages. Prohibits a municipality from requiring more than one garage for a single-family dwelling. Article 5: Municipal Dedication Fees Amends the municipal dedicated land provisions to cap fees, amend fee payments, and provide record keeping requirements. Section Description – Article 5: Municipal Dedication Fees Dedication. Adds sidewalks to uses of dedicated land. Caps the park fee at ten percent of the fair market value of the development. Allows for certain in-kind contributions for fee payment. Provides that the value of any portion dedicated or preserved for parks or trails must be deducted from any cash fee. Requires a municipality to maintain records detailing the purposes for which money was obtained and the manner in 2SS-CG001-3 Dated 08/09/21 1:52 p.m. Minnesota House Research Department Page 7 Section Description – Article 5: Municipal Dedication Fees which it was spent to further those purposes. Prohibits a municipality from requiring a dedication of land for certain streets. Article 6: Metropolitan Area Density of Development Creates requirements for land use plan residential development densities. Section Description – Article 6: Metropolitan Area Density of Development Land use plan. Provides that a land use plan and related official controls for certain areas must provide for a density of residential development of at least five units per acre or no more than one unit per ten acres if intended to remain rural. Effective the day following final enactment and applies to a land use plan amendment proposed on or after that date. Applies in the counties of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington. Article 7: Metropolitan Council; Sewer Availability Charges Creates a new sewer availability charge adjustment requirement. Section Description – Article 7: Metropolitan Council; Sewer Availability Charges Allocation of treatment, interceptor costs; reserved capacity. Requires the Metropolitan Council to adjust the sewer availability charge (SAC) so that development in unsewered areas is assessed at three SAC units per acre without regard to the actual number of connections. Applies in the counties of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington and is effective January 1, 2023. Article 8: Low Income Housing Applications Adds provisions related to applications for local housing money. 2SS-CG001-3 Dated 08/09/21 1:52 p.m. Minnesota House Research Department Page 8 Section Description – Article 8: Low Income Housing Applications Applications allowed. Requires a city as defined under chapter 462C to accept an application to the Minnesota Housing Finance Agency for a project as the city’s application for local housing money for the same project. Late fines prohibited. Prohibits a city as defined under chapter 462C from fining certain nonprofits f or turning in a late application for local housing money. Article 9: Building Permit Deadlines Adds building permits to agency action deadline statute and prohibits local government opt outs from the temporary family health care dwelling requirements. Section Description – Article 9: Building Permit Deadlines Definitions. Adds written applications for building permits to the definition of “request”. Deadline for response. Adds written requests for building permits to agency approvals or denials with a 60 day deadline. to 4 Opt-out. Prohibits local governments from opting out of temporary family health care dwelling requirements. Effective retroactively from September 1, 2016. Article 10: Building Permit Fees Requires building permit fees to be based on a cost per square foot starting in 2022. Section Description – Article 10: Building Permit Fees Building permit fees; municipalities. Requires fees for building permits adopted by a municipality to be based on a cost per square foot as of January 1, 2022. Fees must be publicly available. 2SS-CG001-3 Dated 08/09/21 1:52 p.m. Minnesota House Research Department Page 9 Article 11: Energy Cost Disclosure and Energy Code Payback Period Contains amendments to model building code adoption requirements and creates a new requirement for disclosure of utility costs for residential real property. Section Description – Article 11: Energy Cost Disclosure and Energy Code Payback Period Adoption of code. Requires the commissioner of the Department of Labor and Industry to review and adopt model building codes within two years of the published edition date no sooner than 2026 unless provided by law. The commissioner may not adopt new energy codes unless the commissioner determines that any cost to residential construction or remodeling per unit would be no more than the net present value of the projected energy savings over 30 years due to the proposed changes. The limitations on adoption of new codes do not apply to code changes necessary to protect the immediate health, safety, and welfare of the public. Effective retroactively from January 1, 2021, and applies to rules proposed or adopted but not yet effective as of January 1, 2021. Energy cost disclosure requirement. Requires a seller of residential real property to disclose to a prospective purchaser the total cost of utility usage over the previous 12 month period along with information about how the cost compares to the average cost of such utilities per residential household statewide. Article 12: Construction and Development Fee Report Amends statutory requirements for municipal reporting of construction and development- related fee collections to the Department of Labor and Industry. Section Description – Article 12: Construction and Development Fee Report Annual report. Changes the threshold for construction and development-related fee collections in municipal annual reports to the Department of Labor and Industry to fees collected in excess of $7,000. Adds requirements for increased specificity in such reports. Requires a municipality with less than $7,000 in collections to submit a report stating this fact. Requires the department to include certain definitions when developing the reporting form. 2SS-CG001-3 Dated 08/09/21 1:52 p.m. Minnesota House Research Department Page 10 Article 13: Oak Grove, Nowthen Land Use Exceptions Repealed Section Description – Article 13: Oak Grove, Nowthen Land Use Exceptions Repealed Metropolitan Council. Requires the Metropolitan Council to review and amend its development guide, policy plans, and system statements to be consistent with the repealer in section 2. Effective the day following final enactment and applies in the counties of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington. Repealer. Repeals special laws requiring the Metropolitan Council to modify its Metropolitan Development Guide, system plans, for the cities of Oak Grove and Nowthen. Effective the day following final enactment. Minnesota House Research Department provides nonpartisan legislative, legal, and information services to the Minnesota House of Representatives. This document can be made available in alternative formats. www.house.mn/hrd | 651-296-6753 | 155 State Office Building | St. Paul, MN 55155 1.1 A bill for an act 1.2 relating to local and metropolitan government; modifying provisions related to 1.3 local land use and building permits for the comprehensive housing affordability 1.4 act; amending Minnesota Statutes 2020, sections 15.99, subdivisions 1, 2; 326B.106, 1.5 subdivision 1; 326B.145; 326B.153, by adding a subdivision; 394.24, subdivision 1.6 1; 394.307, subdivision 9; 462.355, subdivision 4; 462.357, subdivision 2, by 1.7 adding a subdivision; 462.358, subdivisions 2a, 2b; 462.3593, subdivision 9; 1.8 462C.14, by adding subdivisions; 473.254, subdivision 2; 473.517, subdivision 3; 1.9 473.858, subdivision 1; 473.859, subdivision 2; 473.865, subdivisions 2, 3; 1.10 proposing coding for new law in Minnesota Statutes, chapters 394; 435; 462; 513; 1.11 proposing coding for new law as Minnesota Statutes, chapter 462E; repealing 1.12 Laws 2017, First Special Session chapter 3, article 3, section 126; Laws 2018, 1.13 chapter 214, article 2, section 46. 1.14 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1.15 ARTICLE 1 1.16 IMPACT FEES 1.17 Section 1. [394.245] IMPACT FEES. 1.18 If a board has adopted a comprehensive plan that meets the requirements of this chapter 1.19 and has adopted a capital improvement program, it may impose impact fees as provided in 1.20 chapter 462E. 1.21 Sec. 2. [462.3594] IMPACT FEES. 1.22 A statutory or home rule charter city that has adopted a comprehensive municipal plan 1.23 and capital improvement program, as provided in this chapter, may impose impact fees as 1.24 provided in chapter 462E. 1Article 1 Sec. 2. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 2.1 Sec. 3. [462E.01] IMPACT FEES; DEFINITIONS. 2.2 Subdivision 1.Application.The terms defined in this section have the meanings given 2.3 them for the purposes of this chapter. 2.4 Subd. 2.Applicable planning law."Applicable planning law" means chapter 394 for 2.5 counties, and sections 462.351 to 462.364 for statutory and home rule charter cities, and 2.6 towns. 2.7 Subd. 3.Impact fee."Impact fee" means a fee imposed on new development by a local 2.8 government, pursuant to an ordinance, to pay for capital improvements necessitated by the 2.9 new development that will primarily benefit the new development. 2.10 Subd. 4.Local government."Local government" means a statutory or home rule charter 2.11 city, town, or a county. 2.12 Subd. 5.Metropolitan area."Metropolitan area" is as defined in section 473.121, 2.13 subdivision 2. 2.14 Sec. 4. [462E.02] AUTHORITY. 2.15 A local government may impose impact fees by ordinance as provided for by other law. 2.16 Sec. 5. [462E.03] PERMITTED USES. 2.17 (a) A local ordinance shall specify the purposes for which impact fees may be imposed 2.18 on new development. A local ordinance may provide for fees to be imposed for any of the 2.19 following purposes: 2.20 (1) transportation infrastructure, including public transit; 2.21 (2) water supply production and distribution; 2.22 (3) wastewater collection and treatment facilities; 2.23 (4) school facilities; 2.24 (5) parks, open space, and recreation facilities; 2.25 (6) public safety facilities, including, but not limited to, police, fire, and emergency 2.26 medical and rescue facilities; 2.27 (7) stormwater control and treatment; 2.28 (8) solid waste collection and disposal; and 2.29 (9) lighting. 2Article 1 Sec. 5. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 3.1 (b) Any project which falls under one or more purposes under paragraph (a) must be 3.2 described in the local government's approved comprehensive plan and capital improvement 3.3 plan. The capital improvement plan must also provide the estimated cost of the project. 3.4 Sec. 6. [462E.04] FORMULA; CONTRIBUTIONS. 3.5 A local impact fee ordinance must specify the formula by which fees will be imposed. 3.6 The formula must result in fee amounts that are just and equitable. The formula may include 3.7 in the costs to be recovered the local government's administrative, legal, and other expenses 3.8 related to the impact fees. The formula for determining impact fees for a particular 3.9 development must provide for credits off-setting part or all of the fees that reflect what the 3.10 new development may have contributed in the form of taxes, other fees, dedications, or 3.11 other contributions, toward the improvement for which the impact fees are imposed. 3.12 Sec. 7. [462E.05] ADVISORY COMMITTEE. 3.13 A local government that determines to use impact fees must establish an impact fee 3.14 advisory committee made up of representatives of affected interests to assist in the 3.15 development of the ordinance. 3.16 Sec. 8. [462E.06] EXEMPTIONS. 3.17 An impact fee ordinance may provide exemptions from the impact fees for projects 3.18 providing low- and moderate-income housing if the need for such housing is identified in 3.19 the comprehensive plan. 3.20 Sec. 9. [462E.07] SEGREGATION OF FEES; REFUND. 3.21 (a) Revenues from impact fees must be placed in a separate account and used only for 3.22 projects that meet the criteria of section 462E.03. 3.23 (b) A local government may accumulate impact fees for up to six years. The ordinance 3.24 may provide for a onetime extension for five years more. Fees not used in the time required 3.25 must be refunded to the current owners of the property on which the fees were imposed in 3.26 proportion to the amount paid. 3.27 Sec. 10. [462E.08] NOTICE; RECORDING. 3.28 All impact fees paid or due shall be recorded and a purchaser of real property shall be 3.29 notified of any impact fees paid or due. 3Article 1 Sec. 10. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 4.1 Sec. 11. [462E.09] MODEL IMPACT FEE ORDINANCE. 4.2 The League of Minnesota Cities, in collaboration with other stakeholders including, but 4.3 not limited to, the Minnesota Chapter of the American Planning Association, the City 4.4 Engineers Association of Minnesota, and Housing First, shall develop a model impact fee 4.5 ordinance for local governments on or before December 31, 2022. 4.6 ARTICLE 2 4.7 MUNICIPAL STREET IMPROVEMENT DISTRICTS 4.8 Section 1. [435.39] MUNICIPAL STREET IMPROVEMENT DISTRICTS. 4.9 Subdivision 1.Definitions.(a) For the purposes of this section, the following terms have 4.10 the meanings given. 4.11 (b) "Governing body" means the city council of a municipality. 4.12 (c) "Improvements" means construction, reconstruction, and facility upgrades involving: 4.13 right-of-way acquisition; paving; curbs and gutters; bridges and culverts and their repair; 4.14 milling; overlaying; drainage and storm sewers; excavation; base work; subgrade corrections; 4.15 street lighting; traffic signals; signage; sidewalks; pavement markings; boulevard and 4.16 easement restoration; impact mitigation; connection and reconnection of utilities; turn lanes; 4.17 medians; street and alley returns; retaining walls; fences; lane additions; and fixed transit 4.18 infrastructure, trails, or pathways. Fixed transit infrastructure does not include commuter 4.19 rail rolling stock, light rail vehicles, or transit way buses; capital costs for park-and-ride 4.20 facilities; feasibility studies, planning, alternative analyses, environmental studies, 4.21 engineering, or construction of transitways; or operating assistance for transitways. 4.22 (d) "Maintenance" means striping, seal coating, crack sealing, pavement repair, sidewalk 4.23 maintenance, signal maintenance, street light maintenance, and signage. 4.24 (e) "Municipal street" means a street, alley, or public way in which the municipality is 4.25 the road authority. 4.26 (f) "Municipality" means a home rule charter or statutory city. 4.27 (g) "Street improvement district" or "district" means a geographic area designated by a 4.28 municipality and located within the municipality within which a municipality may undertake 4.29 and finance street improvements and maintenance according to this section. 4.30 (h) "Unimproved parcel" means a parcel of land that is not improved by construction of 4.31 an authorized structure or contains a structure that has not previously been occupied, and 4.32 abuts an: 4Article 2 Section 1. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 5.1 (1) unimproved municipal street and that is not served by municipal sewer or water 5.2 utilities; or 5.3 (2) improved municipal street and served by municipal sewer or water utilities. 5.4 Subd. 2.Authorization.To pay for street improvements and maintenance, a municipality 5.5 may, by ordinance, impose a street improvement fee. The fee amount must be just and 5.6 equitable. The municipality must adopt the ordinance after providing public notice and 5.7 holding a public hearing pursuant to subdivision 5. 5.8 Subd. 3.Street improvement fee.Except as provided in subdivision 10, a municipality 5.9 must apportion street improvement fees to all of the developed parcels located in the district. 5.10 A street improvement district must not include any property already located in another street 5.11 improvement district. 5.12 Subd. 4.Apportionment.(a) All or part of the costs of municipal street improvements 5.13 and maintenance must be apportioned to all developed parcels or developed tracts of land 5.14 located in the established street improvement district on the basis of each developed parcel's 5.15 or tract's relative share of the vehicular trips to and from all developed parcels and tracts in 5.16 the street improvement district during the preceding calendar quarter, as estimated from a 5.17 representative sample of actual trip data compiled from a source which has been certified 5.18 as suitable for this purpose by the commissioner of transportation. 5.19 (b) Parcels zoned for low density residential development in a street improvement district 5.20 must be assessed on the basis of the average number of trips for all parcels zoned for low 5.21 density residential development within the district. 5.22 Subd. 5.Adoption of plan; notice and hearing.(a) Before establishing a municipal 5.23 street improvement district or authorizing a street improvement fee, a municipality must 5.24 propose and adopt a street improvement plan that identifies the location of the municipal 5.25 street improvement district and identifies and estimates the costs of the proposed 5.26 improvements during the proposed period of collection of municipal street improvement 5.27 fees, which must be for a period of at least five years and no more than 20 years. 5.28 (b) Notice of a public hearing on the proposed plan must be given by mail to all affected 5.29 landowners at least 30 days before the hearing and must be posted in a public place for at 5.30 least 30 days before the hearing. The notice shall include the time and place of the hearing, 5.31 a map showing the boundaries of the proposed district, and a statement that all persons 5.32 owning property in the proposed district that would be subject to a service charge will be 5.33 given the opportunity to be heard at the hearing. 5Article 2 Section 1. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 6.1 (c) At the public hearing, the governing body must present the plan and all affected 6.2 landowners in attendance must have the opportunity to comment before the governing body 6.3 considers adoption of the plan. 6.4 (d) The proposed improvements included in the street improvement plan must be included 6.5 in the transportation element of the municipality's approved comprehensive plan and capital 6.6 improvement program. 6.7 Subd. 6.Use of fees.Revenues from street improvement fees must be placed in a separate 6.8 account and used only for projects located within the district and identified in the municipal 6.9 street improvement plan. 6.10 Subd. 7.Collection; up to 20 years.(a) An ordinance adopted under this section must 6.11 provide for billing and payment of the fee on a monthly, quarterly, or other basis as directed 6.12 by the governing body. The governing body may collect municipal street improvement fees 6.13 within a street improvement district for no more than 20 years. 6.14 (b) As of October 15 of each year, fees that have remained unpaid for at least 30 days 6.15 may be certified to the county auditor for collection as a special assessment payable in the 6.16 following calendar year against the affected property. 6.17 Subd. 8.Not exclusive means of financing improvements.The use of the municipal 6.18 street improvement fee by a municipality does not restrict the municipality from imposing 6.19 other measures authorized by statute or by home rule charter to pay the costs of local street 6.20 improvements or maintenance, except that a municipality must not impose special 6.21 assessments for projects funded with street improvement fees. 6.22 Subd. 9.Unimproved parcels; fees.A municipality may not impose a street improvement 6.23 fee on any unimproved parcel located within an established street improvement district until 6.24 at least three years after the date of substantial completion of the paving of the previous 6.25 unimproved municipal street, or the date which a structure is built and first occupied pursuant 6.26 to a certificate of occupancy, whichever is later. 6.27 Subd. 10.Institutions of public charity.A municipality may not impose a street 6.28 improvement fee on any parcel owned by an institution of public charity as defined in section 6.29 272.02, subdivision 7. 6.30 Subd. 11.Appeal to district court.Within 30 days after adoption of a street improvement 6.31 fee, any affected landowner may appeal to the district court by serving a notice upon the 6.32 mayor or clerk of the municipality. The notice shall be filed with the court administrator of 6.33 the district court within ten days after its service. The appeal shall be placed upon the 6Article 2 Section 1. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 7.1 calendar of the next general term commencing more than five days after the date of serving 7.2 the notice and shall be tried as other appeals in such cases. The court shall either affirm the 7.3 street improvement fee or set it aside and order a reapportionment as provided under 7.4 subdivisions 3 and 4. All objections to the street improvement fee shall be deemed waived 7.5 unless presented on appeal. This section provides the exclusive method of appeal from a 7.6 street improvement fee issued under this section. 7.7 EFFECTIVE DATE.This section is effective July 1, 2022. 7.8 ARTICLE 3 7.9 PLANNING AND ZONING 7.10 Section 1. Minnesota Statutes 2020, section 394.24, subdivision 1, is amended to read: 7.11 Subdivision 1.Adopted by ordinance.Official controls which shall further the purpose 7.12 and objectives of the comprehensive plan and parts thereof shall be adopted by ordinance. 7.13 The comprehensive plan must provide guidelines for the timing and sequence of the adoption 7.14 of official controls to ensure planned, orderly, and staged development and redevelopment 7.15 consistent with the comprehensive plan. Official controls do not conflict with a 7.16 comprehensive plan if they permit all of the uses that are permitted or required in the 7.17 comprehensive plan at the densities permitted or required by the comprehensive plan, and 7.18 they prohibit all of the uses that are expressly prohibited by the comprehensive plan. 7.19 Sec. 2. Minnesota Statutes 2020, section 462.355, subdivision 4, is amended to read: 7.20 Subd. 4.Interim ordinance.(a) If a municipality is conducting studies or has authorized 7.21 a study to be conducted or has held or has scheduled a hearing for the purpose of considering 7.22 adoption or amendment of a comprehensive plan or official controls as defined in section 7.23 462.352, subdivision 15, or if new territory for which plans or controls have not been adopted 7.24 is annexed to a municipality, the governing body of the municipality may adopt an interim 7.25 ordinance applicable to all or part of its jurisdiction for the purpose of protecting the planning 7.26 process and the health, safety and welfare of its citizens. The interim ordinance may regulate, 7.27 restrict, or prohibit any use, development, or subdivision within the jurisdiction or a portion 7.28 thereof for a period not to exceed one year from the date it is effective. 7.29 (b) If a proposed interim ordinance purports to regulate, restrict, or prohibit activities 7.30 relating to livestock production, a public hearing must be held following a ten-day notice 7.31 given by publication in a newspaper of general circulation in the municipality before the 7.32 interim ordinance takes effect. 7Article 3 Sec. 2. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 8.1 (c)(1) A statutory or home rule charter city may adopt an interim ordinance that regulates, 8.2 restricts, or prohibits a housing proposal only if the ordinance is approved by majority vote 8.3 of all members of the city council. A housing proposal that is consistent with the 8.4 comprehensive plan on the date of submission and is submitted or pending before the 8.5 adoption of an interim ordinance under this subdivision is exempt from the regulations, 8.6 restrictions, or prohibitions in the interim ordinance. 8.7 (2) Before adopting the interim ordinance, the city council must hold a public hearing 8.8 after providing written notice to any person who has submitted a housing proposal, has a 8.9 pending housing proposal, or has provided a written request to be notified of interim 8.10 ordinances related to housing proposals. The written notice must be provided at least three 8.11 business days before the public hearing. Notice also must be posted on the city's official 8.12 website, if the city has an official website. 8.13 (3) The date of the public hearing shall be the earlier of the next regularly scheduled 8.14 city council meeting after the notice period or within ten days of the notice. 8.15 (4) The activities proposed to be restricted by the proposed interim ordinance may not 8.16 be undertaken before the public hearing. 8.17 (5) For the purposes of this paragraph, "housing proposal" means a written request for 8.18 city approval of a project intended primarily to provide residential dwellings, either single 8.19 family or multi-family, and involves the subdivision or development of land or the 8.20 demolition, construction, reconstruction, alteration, repair, or occupancy of residential 8.21 dwellings. 8.22 (d) The period of an interim ordinance applicable to an area that is affected by a city's 8.23 master plan for a municipal airport may be extended for such additional periods as the 8.24 municipality may deem appropriate, not exceeding a total additional period of 18 months. 8.25 In all other cases, no interim ordinance may halt, delay, or impede a subdivision that has 8.26 been given preliminary approval, nor may any interim ordinance extend the time deadline 8.27 for agency action set forth in section 15.99 with respect to any application filed prior to the 8.28 effective date of the interim ordinance. The governing body of the municipality may extend 8.29 the interim ordinance after a public hearing and written findings have been adopted based 8.30 upon one or more of the conditions in clause (1), (2), or (3). The public hearing must be 8.31 held at least 15 days but not more than 30 days before the expiration of the interim ordinance, 8.32 and notice of the hearing must be published at least ten days before the hearing. The interim 8.33 ordinance may be extended for the following conditions and durations, but, except as 8Article 3 Sec. 2. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 9.1 provided in clause (3), an interim ordinance may not be extended more than an additional 9.2 18 months: 9.3 (1) up to an additional 120 days following the receipt of the final approval or review by 9.4 a federal, state, or metropolitan agency when the approval is required by law and the review 9.5 or approval has not been completed and received by the municipality at least 30 days before 9.6 the expiration of the interim ordinance; 9.7 (2) up to an additional 120 days following the completion of any other process required 9.8 by a state statute, federal law, or court order, when the process is not completed at least 30 9.9 days before the expiration of the interim ordinance; or 9.10 (3) up to an additional one year if the municipality has not adopted a comprehensive 9.11 plan under this section at the time the interim ordinance is enacted. 9.12 Sec. 3. Minnesota Statutes 2020, section 462.357, subdivision 2, is amended to read: 9.13 Subd. 2.General requirements.(a) At any time after the adoption of a land use plan 9.14 for the municipality, the planning agency, for the purpose of carrying out the policies and 9.15 goals of the land use plan, may prepare a proposed zoning ordinance and submit it to the 9.16 governing body with its recommendations for adoption. 9.17 (b) Subject to the requirements of subdivisions 3, 4, and 5, the governing body may 9.18 adopt and amend a zoning ordinance by a majority vote of all its members. The adoption 9.19 or amendment of any portion of a zoning ordinance which changes all or part of the existing 9.20 classification of a zoning district from residential to either commercial or industrial requires 9.21 a two-thirds majority vote of all members of the governing body. 9.22 (c) The land use plan must provide guidelines for the timing and sequence of the adoption 9.23 of official controls to ensure planned, orderly, and staged development and redevelopment 9.24 consistent with the land use plan. Official controls do not conflict with a land use plan if 9.25 they permit all of the uses that are permitted or required in the land use plan at the densities 9.26 permitted or required by the land use plan, and they prohibit all of the uses that are expressly 9.27 prohibited by the land use plan. 9.28 Sec. 4. Minnesota Statutes 2020, section 462.358, subdivision 2a, is amended to read: 9.29 Subd. 2a.Terms of regulations.The standards and requirements in the regulations may 9.30 address without limitation: the size, location, grading, and improvement of lots, structures, 9.31 public areas, streets, roads, trails, walkways, curbs and gutters, water supply, storm drainage, 9.32 lighting, sewers, electricity, gas, and other utilities; the planning and design of sites; access 9Article 3 Sec. 4. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 10.1 to solar energy; and the protection and conservation of floodplains, shore lands, soils, water, 10.2 vegetation, energy, air quality, and geologic and ecologic features. The regulations shall 10.3 require that subdivisions be consistent with the municipality's official map if one exists and 10.4 its zoning ordinance, and may require consistency with other official controls and the 10.5 comprehensive plan. The regulations may prohibit certain classes or kinds of subdivisions 10.6 in areas where prohibition is consistent with the comprehensive plan and the purposes of 10.7 this section, particularly the preservation of agricultural lands. The regulations may prohibit, 10.8 restrict or control development for the purpose of protecting and assuring access to direct 10.9 sunlight for solar energy systems. The regulations may prohibit the issuance of permits or 10.10 approvals for any tracts, lots, or parcels for which required subdivision approval has not 10.11 been obtained. 10.12 Regulations do not conflict with a comprehensive plan if they permit all of the uses that 10.13 are permitted or required in the comprehensive plan at the densities permitted or required 10.14 by the comprehensive plan, and they prohibit all of the uses that are expressly prohibited 10.15 by the comprehensive plan. 10.16 The regulations may permit the municipality to condition its approval on the construction 10.17 and installation of sewers, streets, electric, gas, drainage, and water facilities, and similar 10.18 utilities and improvements or, in lieu thereof, on the receipt by the municipality of a cash 10.19 deposit, certified check, irrevocable letter of credit, bond, or other financial security in an 10.20 amount and with surety and conditions sufficient to assure the municipality that the utilities 10.21 and improvements will be constructed or installed according to the specifications of the 10.22 municipality. Sections 471.345 and 574.26 do not apply to improvements made by a 10.23 subdivider or a subdivider's contractor. 10.24 A municipality may require that an applicant establish an escrow account or other 10.25 financial security for the purpose of reimbursing the municipality for direct costs relating 10.26 to professional services provided during the review, approval and inspection of the project. 10.27 A municipality may only charge the applicant a rate equal to the value of the service to the 10.28 municipality. Services provided by municipal staff or contract professionals must be billed 10.29 at an established rate. 10.30 When the applicant vouches, by certified letter to the municipality, that the conditions 10.31 required by the municipality for approval under this subdivision have been satisfied, the 10.32 municipality has 30 days to release and return to the applicant any and all financial securities 10.33 tied to the requirements. If the municipality fails to release and return the letters of credit 10.34 within the 30-day period, any interest accrued will be paid to the applicant. If the municipality 10.35 determines that the conditions required for approval under this subdivision have not been 10Article 3 Sec. 4. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 11.1 satisfied, the municipality must send written notice within seven business days upon receipt 11.2 of the certified letter indicating to the applicant which specific conditions have not been 11.3 met. The municipality shall require a maintenance or performance bond from any 11.4 subcontractor that has not yet completed all remaining requirements of the municipality. 11.5 The regulations may permit the municipality to condition its approval on compliance 11.6 with other requirements reasonably related to the provisions of the regulations and to execute 11.7 development contracts embodying the terms and conditions of approval. The municipality 11.8 may enforce such agreements and conditions by appropriate legal and equitable remedies. 11.9 Sec. 5. Minnesota Statutes 2020, section 473.254, subdivision 2, is amended to read: 11.10 Subd. 2.Affordable, life-cycle goals.(a) The council shall negotiate with each 11.11 municipality to establish affordable and life-cycle housing goals for that municipality that 11.12 are consistent with and promote the policies of the Metropolitan Council as provided in the 11.13 adopted Metropolitan Development Guide. The council shall adopt, by resolution after a 11.14 public hearing, the negotiated affordable and life-cycle housing goals for each municipality 11.15 by January 15, 1996, and by January 15 in each succeeding year for each municipality newly 11.16 electing to participate in the program or for each municipality with which new housing 11.17 goals have been negotiated. By June 30, 1996, and by June 30 in each succeeding year for 11.18 each municipality newly electing to participate in the program or for each municipality with 11.19 which new housing goals have been negotiated, each municipality shall identify to the 11.20 council the actions it plans to take to meet the established housing goals. 11.21 (b) Only parcels that are consistent with and promote the policies of the Metropolitan 11.22 Development Guide and are zoned for multifamily housing at the guided level of density 11.23 may qualify toward a municipality's affordable and life-cycle housing goals under this 11.24 subdivision. 11.25 APPLICATION.This section applies in the counties of Anoka, Carver, Dakota, 11.26 Hennepin, Ramsey, Scott, and Washington. 11.27 Sec. 6. Minnesota Statutes 2020, section 473.858, subdivision 1, is amended to read: 11.28 Subdivision 1.No conflicting zoning, fiscal device, official control.Within nine months 11.29 following the receipt of a metropolitan system statement for an amendment to a metropolitan 11.30 system plan and within three years following the receipt of a metropolitan system statement 11.31 issued in conjunction with the decennial review required under section 473.864, subdivision 11.32 2, every local governmental unit shall have reviewed and, if necessary, amended its 11.33 comprehensive plan in accordance with sections 462.355, 473.175, and 473.851 to 473.871 11Article 3 Sec. 6. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 12.1 and the applicable planning statute and shall have submitted the plan to the Metropolitan 12.2 Council for review pursuant to section 473.175. The provisions of sections 462.355, 473.175, 12.3 and 473.851 to 473.871 shall supersede the provisions of the applicable planning statute 12.4 wherever a conflict may exist. If the comprehensive municipal plan is in conflict with the 12.5 zoning ordinance, the zoning ordinance shall be brought into conformance with the plan by 12.6 local government units in conjunction with the review and, if necessary, amendment of its 12.7 comprehensive plan required under section 473.864, subdivision 2. A local government 12.8 unit shall not adopt any fiscal device or official control which is in conflict with its 12.9 comprehensive plan, including any amendments to the plan, or which permits activity in 12.10 conflict with metropolitan system plans, as defined by section 473.852, subdivision 8. The 12.11 comprehensive plan shall provide guidelines for the timing and sequence of the adoption 12.12 of official controls to ensure planned, orderly, and staged development and redevelopment 12.13 consistent with the comprehensive plan. For purposes of this section, a fiscal device or 12.14 official control shall not be considered to be in conflict with a local government unit's 12.15 comprehensive plan or to permit an activity in conflict with metropolitan system plans if 12.16 such fiscal device or official control is adopted to ensure the planned, orderly, and staged 12.17 development of urbanization or redevelopment areas designated in the comprehensive plan 12.18 pursuant to section 473.859, subdivision 5. Fiscal devices and official controls do not conflict 12.19 with a comprehensive plan if they permit all of the uses that are permitted or required in 12.20 the comprehensive plan at the densities permitted or required by the comprehensive plan, 12.21 and they prohibit all of the uses that are expressly prohibited by the comprehensive plan. 12.22 APPLICATION.This section applies in the counties of Anoka, Carver, Dakota, 12.23 Hennepin, Ramsey, Scott, and Washington. 12.24 Sec. 7. Minnesota Statutes 2020, section 473.865, subdivision 2, is amended to read: 12.25 Subd. 2.No conflict with plans.A local governmental unit shall not adopt any official 12.26 control or fiscal device which is in conflict with its comprehensive plan or which permits 12.27 activity in conflict with metropolitan system plans. Fiscal devices and official controls do 12.28 not conflict with a comprehensive plan if they permit all of the uses that are permitted or 12.29 required in the comprehensive plan at the densities permitted or required by the 12.30 comprehensive plan, and they prohibit all of the uses that are expressly prohibited by the 12.31 comprehensive plan. 12.32 APPLICATION.This section applies in the counties of Anoka, Carver, Dakota, 12.33 Hennepin, Ramsey, Scott, and Washington. 12Article 3 Sec. 7. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 13.1 Sec. 8. Minnesota Statutes 2020, section 473.865, subdivision 3, is amended to read: 13.2 Subd. 3.Amendments.If an official control conflicts with a comprehensive plan as the 13.3 result of an amendment to the plan, the official control shall be amended by the unit within 13.4 nine months following the amendment to the plan or within 60 days of the submission of a 13.5 development application that is not in conflict with the comprehensive plan, whichever 13.6 occurs first, so as to not conflict with the amended comprehensive plan. 13.7 APPLICATION.This section applies in the counties of Anoka, Carver, Dakota, 13.8 Hennepin, Ramsey, Scott, and Washington. 13.9 ARTICLE 4 13.10 LIMITING REGULATIONS ON RESIDENTIAL DEVELOPMENT 13.11 Section 1. Minnesota Statutes 2020, section 462.357, is amended by adding a subdivision 13.12 to read: 13.13 Subd. 7a.Duplex is a permitted use.A two-family residential building, also known as 13.14 a duplex, is a permitted use in all areas zoned for single-family residential use and in any 13.15 residential subdivision development. 13.16 Sec. 2. [462.3575] LIMITING REGULATIONS ON RESIDENTIAL 13.17 DEVELOPMENT. 13.18 Subdivision 1.Application.This section applies to official controls adopted under 13.19 sections 462.357, 462.358, and 462.3595. 13.20 Subd. 2.Planned unit development.(a) A municipality shall not require a planned unit 13.21 development agreement in lieu of a proposed residential development if the proposed 13.22 residential development complies with the existing city zoning ordinances, subdivision 13.23 regulation, or qualifies as a conditional use. 13.24 (b) A municipality shall not require planned unit development agreement conditions 13.25 that exceed the requirements in the State Building Code under chapter 326B. 13.26 (c) A planned unit development agreement must be made available to the public by 13.27 posting the agreement on the website of the municipality at least seven days prior to the 13.28 governing body's review of the agreement. If the municipality does not have a website, a 13.29 copy of the planned unit development agreement must be available for review at the city 13.30 hall building of the municipality. If the agreement is approved by the governing body, the 13.31 agreement cannot be modified unless all parties to the agreement concur. 13Article 4 Sec. 2. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 14.1 Subd. 3.Limitation on aesthetic mandates.A municipality shall not condition approval 14.2 of a building permit, subdivision development, or planned unit development on the use of 14.3 specific materials, design, amenities, or other aesthetic conditions that are not required by 14.4 the State Building Code under chapter 326B. This subdivision only applies to residential 14.5 development. 14.6 Subd. 4.Garages.A municipality shall not require more than one garage as defined in 14.7 section 325F.82, subdivision 3, for a single-family dwelling. 14.8 ARTICLE 5 14.9 MUNICIPAL DEDICATION FEES 14.10 Section 1. Minnesota Statutes 2020, section 462.358, subdivision 2b, is amended to read: 14.11 Subd. 2b.Dedication.(a) The regulations may require that a reasonable portion of the 14.12 buildable land, as defined by municipal ordinance, of any proposed subdivision be dedicated 14.13 to the public or preserved for public use as streets, roads, sidewalks, sewers, electric, gas, 14.14 and water facilities, storm water drainage and holding areas or ponds and similar utilities 14.15 and improvements, parks, recreational facilities as defined in section 471.191, playgrounds, 14.16 trails, wetlands, or open space. The requirement must be imposed by ordinance or under 14.17 the procedures established in section 462.353, subdivision 4a. 14.18 (b) If a municipality adopts the ordinance or proceeds under section 462.353, subdivision 14.19 4a, as required by paragraph (a), the municipality must adopt a capital improvement budget 14.20 and have a parks and open space plan or have a parks, trails, and open space component in 14.21 its comprehensive plan subject to the terms and conditions in this paragraph and paragraphs 14.22 (c) to (i). 14.23 (c) The municipality may choose to accept a cash fee as set by ordinance from the 14.24 applicant for some or all of the new lots created in the subdivision, based on the average 14.25 fair market value of the unplatted land for which park fees have not already been paid that 14.26 is, no later than at the time of final approval or under the city's adopted comprehensive plan, 14.27 to be served by municipal sanitary sewer and water service or community septic and private 14.28 well as authorized by state law. For purposes of redevelopment on developed land, the 14.29 municipality may choose to accept a cash fee based on fair market value of the land no later 14.30 than the time of final approval. The park fee is capped at ten percent of the fair market value 14.31 of the development. "Fair market value" means the value of the land as determined by the 14.32 municipality annually based on tax valuation or other relevant data. If the municipality's 14.33 calculation of valuation is objected to by the applicant, then the value shall be as negotiated 14Article 5 Section 1. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 15.1 between the municipality and the applicant, or based on the market value as determined by 15.2 the municipality based on an independent appraisal of land in a same or similar land use 15.3 category. In addition to the cash fee option, fees may be paid by donating land, building 15.4 recreational facilities, or a combination of these options. 15.5 (d) In establishing the portion to be dedicated or preserved or the cash fee, the regulations 15.6 shall give due consideration to the open space, recreational, or common areas and facilities 15.7 open to the public that the applicant proposes to reserve for the subdivision. The value of 15.8 any portion dedicated or preserved for park or trail purposes shall be deducted from any 15.9 cash fee so that the applicant is not penalized for including open space, recreational, or 15.10 common areas and facilities in their development proposal. 15.11 (e) The municipality must reasonably determine that it will need to acquire that portion 15.12 of land for the purposes stated in this subdivision as a result of approval of the subdivision. 15.13 (f) Cash payments received must be placed by the municipality in a special fund to be 15.14 used only for the purposes for which the money was obtained. The municipality must 15.15 maintain records detailing the purposes for which the money was obtained and the manner 15.16 in which it was spent to further those purposes. The records must be readily available to the 15.17 applicant upon request. 15.18 (g) Cash payments received must be used only for the acquisition and development or 15.19 improvement of parks, recreational facilities, playgrounds, trails, wetlands, or open space 15.20 based on the approved park systems plan. Cash payments must not be used for ongoing 15.21 operation or maintenance of parks, recreational facilities, playgrounds, trails, wetlands, or 15.22 open space. The municipality must maintain records demonstrating the manner in which 15.23 each cash payment was used. 15.24 (h) The municipality must not deny the approval of a subdivision based solely on an 15.25 inadequate supply of parks, open spaces, trails, or recreational facilities within the 15.26 municipality. 15.27 (i) Previously subdivided property from which a park dedication has been received, 15.28 being resubdivided with the same number of lots, is exempt from park dedication 15.29 requirements. If, as a result of resubdividing the property, the number of lots is increased, 15.30 then the park dedication or per-lot cash fee must apply only to the net increase of lots. 15.31 (j) The municipality may not require a dedication of land for a street that is not a collector 15.32 or arterial street and has a curb-to-curb width greater than 32 feet. 15Article 5 Section 1. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 16.1 ARTICLE 6 16.2 METROPOLITAN AREA DENSITY OF DEVELOPMENT 16.3 Section 1. Minnesota Statutes 2020, section 473.859, subdivision 2, is amended to read: 16.4 Subd. 2.Land use plan.(a) A land use plan shall include the water management plan 16.5 required by section 103B.235, and shall designate the existing and proposed location, 16.6 intensity and extent of use of land and water, including lakes, wetlands, rivers, streams, 16.7 natural drainage courses, and adjoining land areas that affect water natural resources, for 16.8 agricultural, residential, commercial, industrial and other public and private purposes, or 16.9 any combination of such purposes. 16.10 (b) A land use plan shall contain a protection element, as appropriate, for historic sites, 16.11 the matters listed in the water management plan required by section 103B.235, and an 16.12 element for protection and development of access to direct sunlight for solar energy systems. 16.13 (c) A land use plan shall also include a housing element containing standards, plans and 16.14 programs for providing adequate housing opportunities to meet existing and projected local 16.15 and regional housing needs, including but not limited to the use of official controls and land 16.16 use planning to promote the availability of land for the development of low and moderate 16.17 income housing. 16.18 (d) A land use plan shall also include the local government's goals, intentions, and 16.19 priorities concerning aggregate and other natural resources, transportation infrastructure, 16.20 land use compatibility, habitat, agricultural preservation, and other planning priorities, 16.21 considering information regarding supply from the Minnesota Geological Survey Information 16.22 Circular No. 46. 16.23 (e) A land use plan and the related official controls for an area identified as land that 16.24 may come within the urban service area for residential development and that is not connected 16.25 to the metropolitan disposal system, must provide for a density of residential development 16.26 of at least five units per acre, or if intended to remain rural of no more than one unit per ten 16.27 acres. 16.28 EFFECTIVE DATE; APPLICATION.This section is effective the day following 16.29 final enactment and applies to a land use plan amendment proposed on or after that date. 16.30 This section applies in the counties of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, 16.31 and Washington. 16Article 6 Section 1. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 17.1 ARTICLE 7 17.2 METROPOLITAN COUNCIL; SEWER AVAILABILITY CHARGES 17.3 Section 1. Minnesota Statutes 2020, section 473.517, subdivision 3, is amended to read: 17.4 Subd. 3.Allocation of treatment, interceptor costs; reserved capacity.(a) In preparing 17.5 each budget the council shall estimate the current costs of acquisition, betterment, and debt 17.6 service, only, of the treatment works in the metropolitan disposal system which will not be 17.7 used to total capacity during the budget year, and the percentage of such capacity which 17.8 will not be used, and shall deduct the same percentage of such treatment works costs from 17.9 the current costs allocated under subdivision 1. The council shall also estimate the current 17.10 costs of acquisition, betterment, and debt service, only, of the interceptors in the metropolitan 17.11 disposal system that will not be used to total capacity during the budget year, shall estimate 17.12 the percentage of the total capacity that will not be used, and shall deduct the same percentage 17.13 of interceptor costs from the current costs allocated under subdivision 1. The total amount 17.14 so deducted with respect to all treatment works and interceptors in the system shall be 17.15 allocated among and paid by the respective local government units in the metropolitan area 17.16 through a metropolitan sewer availability charge for each new connection or increase in 17.17 capacity demand to the metropolitan disposal system within each local government unit. 17.18 Amounts collected through the metropolitan sewer availability charge (SAC) must be 17.19 deposited in the council's wastewater reserve capacity fund. Each fiscal year an amount 17.20 from the wastewater reserve capacity fund shall be transferred to the wastewater operating 17.21 fund for the reserved capacity costs described in this paragraph. For the purposes of this 17.22 subdivision, the amount transferred from the wastewater reserve capacity fund to the 17.23 wastewater operating fund shall be referred to as the "SAC transfer amount." 17.24 (b) The council will record on a cumulative basis the total SAC transfer deficit. In any 17.25 year that the wastewater reserve capacity fund has a year-end balance of at least two years' 17.26 estimated SAC transfer amount, the council shall increase the subsequent annual SAC 17.27 transfer amount in excess of the amount required by paragraph (a) with the goal of eliminating 17.28 the cumulative total SAC transfer deficit. The annual amount by which the council increases 17.29 the SAC transfer amount shall be determined by the council after appropriate study and a 17.30 public hearing. 17.31 (c) The council shall adjust the SAC charge so that development in unsewered areas is 17.32 assessed at three SAC units per acre without regard to the actual number of connections. 17Article 7 Section 1. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 18.1 APPLICATION; EFFECTIVE DATE.This section applies in the counties of Anoka, 18.2 Carver, Dakota, Hennepin, Ramsey, Scott, and Washington, and is effective January 1, 18.3 2023. 18.4 ARTICLE 8 18.5 LOW INCOME HOUSING APPLICATIONS 18.6 Section 1. Minnesota Statutes 2020, section 462C.14, is amended by adding a subdivision 18.7 to read: 18.8 Subd. 5.Applications allowed.A city, as defined in section 462C.02, subdivision 6, 18.9 must accept an application to the Minnesota Housing Finance Agency for a project as their 18.10 application for local housing money for the same project. 18.11 Sec. 2. Minnesota Statutes 2020, section 462C.14, is amended by adding a subdivision to 18.12 read: 18.13 Subd. 6.Late fines prohibited.A city, as defined in section 462C.02, subdivision 6, 18.14 shall not fine a nonprofit that receives city money for low-income housing for turning in a 18.15 late application. 18.16 ARTICLE 9 18.17 BUILDING PERMIT DEADLINES 18.18 Section 1. Minnesota Statutes 2020, section 15.99, subdivision 1, is amended to read: 18.19 Subdivision 1.Definitions.(a) For purposes of this section, the following terms shall 18.20 have the meanings given. 18.21 (b) "Agency" means a department, agency, board, commission, or other group in the 18.22 executive branch of state government; a statutory or home rule charter city, county, town, 18.23 or school district; any metropolitan agency or regional entity; and any other political 18.24 subdivision of the state. 18.25 (c) "Request" means a written application for a building permit, or a written application 18.26 related to zoning, septic systems, watershed district review, soil and water conservation 18.27 district review, or the expansion of the metropolitan urban service area, for a permit, license, 18.28 or other governmental approval of an action. A request must be submitted in writing to the 18.29 agency on an application form provided by the agency, if one exists. The agency may reject 18.30 as incomplete a request not on a form of the agency if the request does not include 18.31 information required by the agency. A request not on a form of the agency must clearly 18Article 9 Section 1. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 19.1 identify on the first page the specific permit, license, or other governmental approval being 19.2 sought. No request shall be deemed made if not in compliance with this paragraph. 19.3 (d) "Applicant" means a person submitting a request under this section. An applicant 19.4 may designate a person to act on the applicant's behalf regarding a request under this section 19.5 and any action taken by or notice given to the applicant's designee related to the request 19.6 shall be deemed taken by or given to the applicant. 19.7 Sec. 2. Minnesota Statutes 2020, section 15.99, subdivision 2, is amended to read: 19.8 Subd. 2.Deadline for response.(a) Except as otherwise provided in this section, section 19.9 462.358, subdivision 3b, or 473.175, or chapter 505, and notwithstanding any other law to 19.10 the contrary, an agency must approve or deny within 60 days a written request for a building 19.11 permit, or a written request relating to zoning, septic systems, watershed district review, 19.12 soil and water conservation district review, or expansion of the metropolitan urban service 19.13 area for a permit, license, or other governmental approval of an action. Failure of an agency 19.14 to deny a request within 60 days is approval of the request. If an agency denies the request, 19.15 it must state in writing the reasons for the denial at the time that it denies the request. 19.16 (b) When a vote on a resolution or properly made motion to approve a request fails for 19.17 any reason, the failure shall constitute a denial of the request provided that those voting 19.18 against the motion state on the record the reasons why they oppose the request. A denial of 19.19 a request because of a failure to approve a resolution or motion does not preclude an 19.20 immediate submission of a same or similar request. 19.21 (c) Except as provided in paragraph (b), if an agency, other than a multimember governing 19.22 body, denies the request, it must state in writing the reasons for the denial at the time that 19.23 it denies the request. If a multimember governing body denies a request, it must state the 19.24 reasons for denial on the record and provide the applicant in writing a statement of the 19.25 reasons for the denial. If the written statement is not adopted at the same time as the denial, 19.26 it must be adopted at the next meeting following the denial of the request but before the 19.27 expiration of the time allowed for making a decision under this section. The written statement 19.28 must be consistent with the reasons stated in the record at the time of the denial. The written 19.29 statement must be provided to the applicant upon adoption. 19.30 Sec. 3. Minnesota Statutes 2020, section 394.307, subdivision 9, is amended to read: 19.31 Subd. 9.Opt-out.A county may by resolution is not permitted to opt-out of the 19.32 requirements of this section. 19Article 9 Sec. 3. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 20.1 EFFECTIVE DATE.This section is effective retroactively from September 1, 2016. 20.2 Sec. 4. Minnesota Statutes 2020, section 462.3593, subdivision 9, is amended to read: 20.3 Subd. 9.Opt-out.A municipality may by ordinance is not permitted to opt-out of the 20.4 requirements of this section. 20.5 EFFECTIVE DATE.This section is effective retroactively from September 1, 2016. 20.6 ARTICLE 10 20.7 BUILDING PERMIT FEES 20.8 Section 1. Minnesota Statutes 2020, section 326B.153, is amended by adding a subdivision 20.9 to read: 20.10 Subd. 1b.Building permit fees; municipalities.Beginning January 1, 2022, fees for 20.11 building permits, including any inspection fees, adopted by a municipality must be based 20.12 on a cost per square foot. All permit and inspection fees must be made available publicly 20.13 through one or more of the following: 20.14 (1) posting on the website of the municipality; 20.15 (2) providing a copy by mail, if requested; or 20.16 (3) keeping a copy for review at the city hall building of a municipality. 20.17 ARTICLE 11 20.18 ENERGY COST DISCLOSURE AND ENERGY CODE PAYBACK PERIOD 20.19 Section 1. Minnesota Statutes 2020, section 326B.106, subdivision 1, is amended to read: 20.20 Subdivision 1.Adoption of code.(a) Subject to paragraphs (c) and (d) and sections 20.21 326B.101 to 326B.194, the commissioner shall by rule and in consultation with the 20.22 Construction Codes Advisory Council establish a code of standards for the construction, 20.23 reconstruction, alteration, and repair of buildings, governing matters of structural materials, 20.24 design and construction, fire protection, health, sanitation, and safety, including design and 20.25 construction standards regarding heat loss control, illumination, and climate control. The 20.26 code must also include duties and responsibilities for code administration, including 20.27 procedures for administrative action, penalties, and suspension and revocation of certification. 20.28 The code must conform insofar as practicable to model building codes generally accepted 20.29 and in use throughout the United States, including a code for building conservation. In the 20.30 preparation of the code, consideration must be given to the existing statewide specialty 20Article 11 Section 1. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 21.1 codes presently in use in the state. Model codes with necessary modifications and statewide 21.2 specialty codes may be adopted by reference. The code must be based on the application 21.3 of scientific principles, approved tests, and professional judgment. To the extent possible, 21.4 the code must be adopted in terms of desired results instead of the means of achieving those 21.5 results, avoiding wherever possible the incorporation of specifications of particular methods 21.6 or materials. To that end the code must encourage the use of new methods and new materials. 21.7 Except as otherwise provided in sections 326B.101 to 326B.194, the commissioner shall 21.8 administer and enforce the provisions of those sections. 21.9 (b) The commissioner shall develop rules addressing the plan review fee assessed to 21.10 similar buildings without significant modifications including provisions for use of building 21.11 systems as specified in the industrial/modular program specified in section 326B.194. 21.12 Additional plan review fees associated with similar plans must be based on costs 21.13 commensurate with the direct and indirect costs of the service. 21.14 (c) Beginning with the 2018 edition of the model building codes and in 2026 and every 21.15 six years thereafter, the commissioner shall review the new model building codes and adopt 21.16 the model codes as amended for use in Minnesota, within two years of the published edition 21.17 date. The commissioner may not adopt new model building codes or amendments to the 21.18 building codes prior to the adoption of the new building codes to advance construction 21.19 methods, technology, or materials, or, where necessary to protect the health, safety, and 21.20 welfare of the public, or to improve the efficiency or the use of a building 2026, unless 21.21 approved by law. 21.22 (d) Notwithstanding paragraph (c), the commissioner shall act on each new model 21.23 residential energy code and the new model commercial energy code in accordance with 21.24 federal law for which the United States Department of Energy has issued an affirmative 21.25 determination in compliance with United States Code, title 42, section 6833. The 21.26 commissioner may not adopt new energy codes or amendments prior to adoption of to the 21.27 new energy codes, as amended for use in Minnesota, to advance construction methods, 21.28 technology, or materials, or, where necessary to protect the health, safety, and welfare of 21.29 the public, or to improve the efficiency or use of a building unless the commissioner has 21.30 determined that any cost to residential construction or remodeling per unit due to 21.31 implementation of the proposed changes to the energy codes will be no more than the net 21.32 present value of the projected energy savings over thirty years due to the proposed changes. 21.33 (e) The limitations on adoption of new or amended codes under paragraphs (c) and (d) 21.34 do not apply to new or amended code changes necessary to protect the immediate health, 21.35 safety, and welfare of the public. 21Article 11 Section 1. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 22.1 EFFECTIVE DATE.This section is effective retroactively from January 1, 2021, and 22.2 applies to rules proposed or adopted but not yet effective as of January 1, 2021. 22.3 Sec. 2. [513.62] ENERGY COST DISCLOSURE REQUIREMENT. 22.4 A seller of residential real property must disclose to a prospective purchaser the total 22.5 cost of the usage of electricity, natural gas, and water over the previous 12 month period of 22.6 the property along with information about how the cost compares to the average cost of 22.7 such utilities per residential household statewide. 22.8 ARTICLE 12 22.9 CONSTRUCTION AND DEVELOPMENT FEE REPORT 22.10 Section 1. Minnesota Statutes 2020, section 326B.145, is amended to read: 22.11 326B.145 ANNUAL REPORT. 22.12 (a) Each municipality shall annually report by June 30 to the department, in a format 22.13 prescribed by the department, all construction and development-related fees collected by 22.14 the municipality from developers, builders, and subcontractors if the cumulative fees collected 22.15 exceeded $5,000 $7,000 in the reporting year, except that, for reports due June 30, 2009, 22.16 to June 30, 2013, the reporting threshold is $10,000. 22.17 (b) The report must include: 22.18 (1) the number and valuation of units for which fees were paid; 22.19 (2) the amount of building permit fees, plan review fees, administrative fees, engineering 22.20 fees, infrastructure fees, and other construction and development-related fees; and 22.21 (3) the expenses associated with the municipal activities for which fees were collected., 22.22 including a separate listing of costs associated with conducting inspections for each of the 22.23 following categories: 22.24 (i) labor; 22.25 (ii) transportation; 22.26 (iii) office space; and 22.27 (iv) any other expenses incurred by the municipality as a result of conducting inspections. 22.28 (c) A municipality that collects $7,000 or less in a reporting year from all construction 22.29 and development-related fees shall report that the municipality collected $7,000 or less in 22.30 the reporting year by indicating as such on a form provided by the department. 22Article 12 Section 1. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm 23.1 (d) In developing the form for reporting, the department must include a list of common 23.2 definitions for all categories of construction and development-related fees collected by 23.3 municipalities. A municipality that collects a fee not included in the common list of 23.4 definitions must report the fee as "other" and provide an explanation of the fee. 23.5 (e) A municipality that fails to report to the department in accordance with this section 23.6 is subject to the remedies provided by section 326B.082. 23.7 ARTICLE 13 23.8 OAK GROVE, NOWTHEN LAND USE EXCEPTIONS REPEALED 23.9 Section 1. METROPOLITAN COUNCIL. 23.10 The Metropolitan Council must review and amend as appropriate its metropolitan 23.11 development guide, policy plans, and system statements to make them consistent with the 23.12 effect of the repeal of the special laws in section 2. 23.13 EFFECTIVE DATE; APPLICATION.This section is effective the day following 23.14 final enactment and applies in the counties of Anoka, Carver, Dakota, Hennepin, Ramsey, 23.15 Scott, and Washington. 23.16 Sec. 2. REPEALER. 23.17 Laws 2017, First Special Session chapter 3, article 3, section 126; and Laws 2018, chapter 23.18 214, article 2, section 46, are repealed. 23.19 EFFECTIVE DATE.This section is effective the day following final enactment. 23Article 13 Sec. 2. HOUSE RESEARCH RK 2SS-CG001-308/09/21 01:52 pm STAFF REPORT Agenda Item 10g. Council Meeting: January 27, 2022 Prepared By: Kevin Mattson Topic: Southeast Water Supply Planning Study Action Required: Approval Summary: The city has a water supply agreement with Maple Grove for approximately 5 million gallons per day (MGD) allocated to the southeast portion of the community that runs through 2042. At some point, a future council will have to decide to extend, modify, or end that agreement. With the on-going development, staff recommends investing in a Southeast Water Supply Planning Study to evaluate the following items. • Municipal Wells and Raw Water Piping Options • Water Storage and Modeling • Water Treatment and Phasing • Trunk Watermains for Distribution • Maple Grove Coordination – Joint System Outcomes of the study will include identification of potential water supply facilities and utility corridor land preservation needs as well as information that could be used to reevaluate water utility area charges. The attached document is a proposal that further describes the Southeast Water Supply Planning Study for council’s review and consideration. Financial/Budget: Costs for water supply planning have been included in the City’s financial management plan which shows the project being financially feasible. The water fund at the end of 2021 had an estimated balance of over $3,000,000. Options: 1. Approve the Southeast Water Supply Planning Study in the amount of $22,000 as outlined in the proposal from Stantec. 2. Decline. Recommendation: Staff recommends approving the Southeast Water Supply Planning Study in the amount of $22,000 as outlined in the proposal from Stantec. Council Action: Consider a motion to approve the Southeast Water Supply Planning Study in the amount of $22,000 as outlined in the proposal from Stantec. Page 2 Attachments: 1. Proposal for Southeast Water Supply Planning - Stantec Memo To:Kevin Mattson, PE Public Works Director From:Kent Torve, PE City Engineer Subject:Southeast Water System Analysis Date:January 20, 2022 Background Prior discussion with the City led to a request for a scope of work to conduct the next step in preliminary planning for a future Southeast (SE) Corcoran water system. Design of the various components of a NE Corcoran water supply system has recently been initiated, with timing driven by an amendment to the Maple Grove water agreement that limited the NE supply however the remaining supply of the 5 MGD is provided through the SE connection. The 2040 Comprehensive Plan includes a Master Water Plan (attached figure) that will be the starting point for SE storage and demand. Since water systems serve topography this planning could include areas beyond the MUSA boundary and therefore a benefit is these results would also be incorporated into the next Comprehensive Plan (2030-2050). Identifying conceptual locations/layouts for facilities and supporting infrastructure will help the City identify parcels or “search areas” ahead of development activity which is important at this current pace of development. In SE Corcoran, the 5 MGD peak supply will be reviewed for serving the 2040 MUSA area (or beyond) so timing for initiating a SE Corcoran system may be more flexible on the supply side, however the land acquisition/corridor preservation planning is needed due to the fact that large parcels are developing which would inhibit future property availability. This scope is intended to provide preliminary, conceptual planning information for the City’s system as they begin planning for implementation of their own water supply system in SE Corcoran, similar to current activities in NE Corcoran. Specifically, the work to be conducted for SE system planning will review and further define the Master Water Plan locations for supply and include evaluating potential locations/conceptual sizing for: Municipal water supply wells, Raw water and trunk water corridors, Water storage facilities, Water treatment plant and Communication/coordination with Maple Grove staff. It can be noted that financial planning such as an update to the Trunk Line Area Charge (TLAC) will be done with a future scope at City’s discretion. Task 1 Municipal Wells and Raw Water Piping The hydrogeologic setting for the SE Corcoran area will be reviewed with respect to the likely target aquifer(s), potential well capacity, and conceptual locations/spacing for the first 5 to 10 municipal wells. Currently, no test wells have been installed by the City, though such wells would ultimately be installed and utilized to refine the water quality and capacity information for future SE Corcoran municipal wells (which will guide future decisions on the exact number of wells needed and spacing thereof). For this evaluation, the readily available aquifer information and MDH well logs will be reviewed. Based on the conceptual well layout, the raw water main sizing and routes will be evaluated. Task 1 Cost $7,500 Task 2 Water Storage and Modeling The results from prior WaterCAD modeling work will be utilized to refine the sizing and estimated timing for the first two water towers in SE Corcoran. These are shown on the Master Plan as Tower #1 near CR 116 / CR 10 and Tower #2 further south or southwest. A review of the Maple Grove Water Plan will be conducted for the latest updates in Maple Grove. The prior modeling work also discussed the approximate timing for a second water tower, and that conclusion will be discussed relative to conceptual locations/areas for a second storage facility. Currently, additional evaluation of water towers versus ground storage tanks (GSTs) is being discussed with the Council, and the outcome of these discussions will be incorporated into the storage evaluation for SE Corcoran. Task 2 Cost $5,000 Task 3 Water Treatment and Phasing This task will evaluate and discuss preliminary WTP capacities and the implications relative to the broader SE water system (e.g., constructing the WTP concurrently with the first water tower versus at a later time). The treatment and storage system will be analyzed with a refined model to initially review the system as a SE Corcoran stand alone system, with internal supply treatment and storage. A second option will be discussed that utilizes the Maple Grove system, or a portion of the 5 MGD supply for the long term. This is necessary to review the trunk system with supply from the central/west area of Corcoran as it relates to pressure and fire protection from the current supply location from Maple Grove (eastern feed source). Task 3 Cost $5,000 Task 4 Trunk Water Mains for Distribution Conceptual locations and sizing for the trunk water mains of the treated water distribution system will be evaluated. Planning is necessary, but in construction the water mains can be routed along the streets of new developments, and hence exact routes will eventually deviate from the conceptual locations presented. However, this task would support the modeling of flows and pressure and be a guide for the “skeleton” of the trunk water mains, which can then be tweaked to fit within the actual developments as they come along. Prior modeling results, along with “bigger picture” conceptual sizing calculations will be utilized (the bigger picture refers to contemplating the probable water main sizing needs as the MUSA line in SE Corcoran is expanded westward, beyond the limits of the available modeling work). Task 4 Cost $2,500 Task 5 Maple Grove Coordination As noted in Task 2, the latest Maple Grove model will be reviewed and coordinated with this study. Staff and engineering will review the model outcomes and conduct two meetings for long term planning and mid-term system coordination. Task 5 Cost $2,000 Task 6 Deliverables The deliverable will be summarized in a report similar to the NE feasibility study that discusses supply, storage and treatment and Maple Grove system coordination. This report will provide a guide for the well search areas, raw water main corridors, treatment plant potential sites, two towers/storage facilities and update the SE trunk water main system. Additional information will be presented on the Maple Grove system planning and if that affects Corcoran decision timeline. By signing this proposal, City of Corcoran authorizes Stantec to proceed with the services herein described and the Client acknowledges that it has read and agrees to be bound by this agreement. This proposal is accepted and agreed on the ___________ day of _________,_________ . Per: Kevin Mattson, PE Public Works Director Signature Master Water Supply Plan !O !O !O #* #* #*#* #* #* #* #*City of GreenfieldCityofMapleGroveCity of Medina City of Rogers Bechtold RdPio n e e r T r l TrailHavenRdCounty Road 116County Road 30 Schutte Rd Oakdale Dr County Ro a d 1 0 Horseshoe Trl Co u n t y R o a d 5 0 Larsen Rd Willow DrHunterRdCounty Road 19Homestead Trl Cain RdRolling Hills RdCountry Rd Mohawk DrLarkin RdFoxline DrStrehler Rd Dassel Ln OldSettlersR d Stie g R d Kalk RdMeister Rd Maple Hill Rd93rd Ave N Tessmer Rd Blue Bonnet DrJubertLn456710 456750 456719 456730 4567116 4567101 4567117 Brockton Ln N109th Ave N 4567101 ")55 Hackamore Rd Morin Lake Scott Lake Jubert Lake Goose Lake Cook Lake 456710 R u s h C reekRushCreek South F o r k Ru sh Creek SouthForkR u sh C r eek2040 COMPREHENSIVE PLAN 3,000 0 3,0001,500 Feet ± Path: L:\2294\100\2040CompPlan\Trunk Water System.mxd Date: 1/15/2019 Time: 1:36:40 PM User: ShuJC0243 Existing WatermainProposed Watermain !O Potential Water Tower Locations #*Existing Supply Connection withNeighboring Communities #*Proposed Supply Connection withNeighboring Communities #* Emergency Connection withNeighboring Communities(Normally Closed) #*Potential Water Storage #*Potential Booster StationPotential Future Well Exploration AreasMunicipal Boundary2040 MUSAFuture MUSA Expansion AreaParcel BoundariesStreamsLake/Open Water Map 9-2Trunk Water System 137 STAFF REPORT Agenda Item 10h. Council Meeting: January 27, 2022 Prepared By: Jessica Beise Topic: Covid-19 Pay Program Action Required: Approval Summary: On March 26, 2020, the City Council approved a COVID-19 Pay program in line with requirements of the federal government. The approved program is attached to this report. The program expired at the end of 2020. Due to the extended impact of the COVID-19 pandemic, the Council extended this program through June 30, 2021. Staff is requesting the Council reinstate the COVID-19 Pay program until December 31, 2022, as COVID-19 continues to impact families and individuals. The reinstatement would not increase any hours available to any individual. Those that have used hours would not receive any additional hours. Only 52 hours were taken in total in 2021 from 3 employees. Financial/Budget: Extending the program would allow another type of leave to react to the needs of the pandemic including individual/family quarantines, caring for individuals, etc., as outlined in the program. There are no direct budget costs other than employees not utilizing their PTO banks for these specific instances. Options: 1. Reinstate the COVID-19 Pay program effective January 28, 2022, through December 31, 2022. 2. Decline to reinstate COVID-19 Pay program. Recommendation: The need for quarantines and family care continues to be just as important as 2020 and 2021. Staff recommends reinstating the COVID-19 Pay program effective January 28, 2022, through December 31, 2022. Council Action: Consider a motion to reinstate the COVID-19 Pay program effective January 28, 2022, through December 31, 2022. Attachments: 1. Previously approved COVID-19 Pay program City of Corcoran COVID-19 Pay Guidelines – Subject to change at any time Effective April 2, 2020, full-time staff who are required to be off work due to COVID-19, are authorized to use up to 80 total hours of COVID-19 Pay. Part-time staff are authorized to receive COVID-19 pay for his or her average number of work hours in a two-week period. The total number of hours given will be established at the time of leave. The information provided here is based on information available at this time; if at some point in the future we receive further guidance in conflict with this information, we will make appropriate adjustments at that time COVID-19 Pay is based upon an employee's base pay rate. COVID-19 Pay does not include overtime, supplemental pay, and/or other additional pay unless authorized by law and may not be compounded, stacked, or pyramided. Below are examples of how employees would be treated under various scenarios. Description Full-time Part-time Temp/Seasonal Employee is sick - not related to COVID-19 1) Comp-time 2) PTO 3) Extended Leave Bank Unpaid Unpaid Employee with confirmed or suspected COVID-19, as determined by employee's health care provider. If you are not able to secure a medical certification from your medical provider, contact your supervisor. COVID-19 Pay until exhausted followed by employee use of accrued Comp-time, PTO, and extended leave. Medical certification may be required COVID-19 pay for his or her average number of work hours in a two-week period. Medical certification may be required. This total number is to be established at time of leave and does not restart with an additional leave. COVID-19 pay for his or her average number of work hours in a two-week period. Medical certification may be required. This total number is to be established at time of leave and does not restart with an additional leave. Confirmed COVID-19 contracted from exposure at work. Workers' Comp supplemented with Injured On Duty or COVID-19 pay, as applicable. Subject to approval by Work Comp provider. Workers' Comp supplemented with COVID-19 pay. Subject to approval by Work Comp provider. Workers' Comp supplemented with COVID-19 pay. Subject to approval by Work Comp provider. Employee must leave work to care for a sick family member(s) - not related to COVID-19 1) Comp-time 2) PTO 3) Extended Leave Bank Unpaid Unpaid Employee must leave work to care for a family member(s) with confirmed or suspected COVID-19, as determined by a licensed health care provider. If you are not able to secure a medical certification from your medical provider, contact your supervisor. COVID-19 Pay until exhausted followed by employee use of accrued Comp-time, PTO, and extended leave. Medical certification may be required COVID-19 pay for his or her average number of work hours in a two-week period. Medical certification may be required. This total number is to be established at time of leave and does not restart with an additional leave. COVID-19 pay for his or her average number of work hours in a two-week period. Medical certification may be required. This total number is to be established at time of leave and does not restart with an additional leave.. Description Full-time Part-time Temp/Seasonal Extended FMLA Leave. Employee unable to work because they need to care for a son or daughter under 18 years of age whose school or place of care has been closed. Employer will attempt to find work to complete remotely if possible; if not possible, the first 10 days employee may choose to use PTO or other paid or unpaid leave or may elect to use the COVID-19 Pay described above , following 10 weeks paid at two-thirds the regular rate of pay for the number of hours the employee would otherwise be normally scheduled to work. The 10 weeks of pay is capped at $200 per day ($10,000 in the aggregate). IF employed at least 30 days: First 10 days paid in accordance with COVID-19 Pay described above; following 10 weeks paid at two-thirds the regular rate of pay for the number of hours the employee would otherwise be normally scheduled to work. The 10 weeks of pay is capped at $200 per day ($10,000 in the aggregate). If employed at least 30 days: First 10 days paid in accordance with COVID-19 Pay described above; following 10 weeks paid at two-thirds the regular rate of pay for the number of hours the employee would otherwise be normally scheduled to work. The 10 weeks of pay is capped at $200 per day ($10,000 in the aggregate). Negative Leave Balances: Employees with insufficient paid leave may request authorization to allow leave balances to become negative. The City Administrator will review requests on a case by case basis. Carryover: COVID-19 Pay shall not carry over from one year to the next. Ability to send an employee home Supervisors have the authority to send employees home who are sick and may require a note from a medical provider in order to return. STAFF REPORT Agenda Item 10i. Council Meeting: January 27, 2022 Prepared By: Jessica Beise Topic: Administration Assistance Proposal Action Required: Approval Summary: In November 2021 City Administrator Martens departed the City of Corcoran. Administrative Services Director Beise has been serving in a dual role as Interim City Administrator and Administrative Services Director. To ensure progress on a variety of current projects such as hiring conversion to Kronos for payroll, and preparations for labor negoti ations and general administration assistance, staff has reached out to potential consultants for assistance. One consultant was engaged with the City of Minnetonka and unavailable to provide assistance. Staff reached out to BerganKDV as possible resource as they’ve provided a variety of consulting services in the past. Staff envisions no more than 15-20 per week. The additional assistance will ensure forward progress continues with HR projects while the City Administrator position is filled. Financial/Budget: With City Administrator vacancy the wage and benefit costs are lower than budgeted and anticipated to cover the cost of the consulting services. Options: 1. Authorize staff to engage with BerganKDV to provide consulting services not to exceed 20 hours per week. 2. Decline to engage with BergenKDV. Recommendation: Staff recommends hiring a consultant to ensure HR projects continue to move forward as the City Administrator role is filled. Council Action: Consider a motion to authorize staff to engage with BerganKDV to provide consulting services not to exceed 20 hours per week. Attachments: 1. BerganKDV Engagement Letter Sent via electronic mail. January 20, 2022 Jessica Beise Administrative Services Director City of Corcoran 8200 Country Rd 116 Corcoran, MN 55340 Dear Jessica: This letter is to confirm and summarize our understanding of the terms and objectives of our engagement and the nature and limitations of the services we will provide. Summary of Engagement Terms: Level of Service: HR assistance as noted below: •Assist with the staff hiring process as requested •Review overtime •Manage HR projects as requested – organize and maintain employee files •Prepare ADP system data for conversion to KPay Policy administration: •Assist with any research, review, and general write up of the 2022 amendments and policy c hanges/ordinances as per your list. Period: For 90 days or until project is complete. Engagement Lead: Catherine Demes Maydew, Director of Nonprofit & Government Consulting Fees: HR Assistance: $140/hr maximum hours per week 20 as requested by client. Policy administration: $225/hr. as needed We appreciate the opportunity to be of service to you and believe this letter and the attached non-attest services engagement agreement accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter and as further detailed in the attached non-attest services engagement agreement, please acknowledge your acceptance by signing and returning it to us. I have read, and I agree to the summary of engagement terms listed above and the terms in the attached non- attest services engagement agreement. Sincerely, Acknowledged by: Catherine Demes Maydew, CPA Title: ____________________________________ BerganKDV SUMMARY OF ENGAGEMENT TERMS 2 | PAGE BERGANKDV|BERGANKDV.COM|DO MORE. This agreement is to confirm our understanding of the terms and objectives of our engagement and the nature and limitations of the services we are to provide. You have requested that we provide the non-attest services as identified in the summary of engagement terms. We are not auditing, reviewing or compiling the entity's financial statements or parts thereof and, accordingly, we will not express an opinion or provide any assurance about whether the financial statements are in accordance with accounting principles generally accepted in the United States of America. The information contained in our report, if issued, will be based upon data and discussions provided by the entity. We will make no representation or warranty as to the accuracy of the information furnished by the entity. If for any reason we are unable to complete our engagement, we will discuss such reasons with you. This engagement agreement does not cover the preparation of any financial statements, which, if we are to provide, will be covered under a separate engagement agreement. You are responsible for the safeguarding of assets, the proper recording of transactions in the books of accounts, the substantial accuracy of the financial records, and the full and accurate disclosure of all relevant facts. We may provide other non-attest services. These services may not be fully covered under this engagement agreement and may be billed separately under other agreements with you. You are responsible for assuming all management responsibilities, and for overseeing any services we provide by designating an individual, preferably within senior management, who possesses suitable skill, knowledge, or experience. In addition, you are responsible for evaluating the adequacy and results of the services performed and accepting responsibility for the results of such services. THIRD-PARTY SERVICE PROVIDERS We may, from time to time and depending on the circumstances, use third-party service providers, some of whom may be in the cloud, in serving your account. We may share confidential information about you with these service providers but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality terms with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure appropriate confidentiality terms, you will be asked to provide your consent prior to the sharing of your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers. Although we will use our best efforts to make the sharing of your information with such third parties secure from unauthorized access, no completely secure system for electronic data transfer exists. As such, by your signature on this agreement, you understand that the firm makes no warranty, expressed or implied, on the security of electronic data transfers. ENGAGEMENT ADMINISTRATION, FEES, AND OTHER The engagement partner, as identified in the summary of engagement terms, is responsible for supervising the engagement and signing reports, as applicable, or authorizing another individual to sign them. Our fees for these services are detailed in the summary of engagement terms. The fee estimate is based on anticipated cooperation from your personnel, the assumption that all requested information will be provided timely and accurately, and we will not encounter any significant or unusual circumstances which will affect the scope of our engagement, including unforeseen disruptions in providing our services. If significant additional time is necessary, we will keep you informed of any problems we encounter, and our fees will be adjusted accordingly. Our invoices for these services will be billed with up to a 50% advance retainer due when work commences, and the remaining amounts rendered as work progresses. All invoices are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and will not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of -pocket costs through the date of termination. A service charge of 1% per month, SUMMARY OF ENGAGEMENT TERMS 3 | PAGE BERGANKDV|BERGANKDV.COM|DO MORE. which is an annual rate of 12%, will be added to all accounts unpaid 30 days after billing date. If collection action is necessary, expenses and reasonable attorney's fees will be added to the amount due. In addition, in the event our firm, or any of its employees or agents, is called as a witness or requested to provide any information whether oral, written, or electronic in any judicial, quasi-judicial, or administrative hearing or trial regarding information or communications that you have provided to this firm, or any documents and workpapers prepared by our firm in accordance with the terms of this agreement, you agree to pay any and all reasonable expenses, including fees and costs for our time at the rates then in effect, as well as any legal or other fees that we incur as a result of such appearance or production of documents. You may request that we perform additional services not contemplated by this engagement agreement and summary of engagement terms. If this occurs, we will communicate with you regarding the scope of the additional services and the estimated fee. We also may issue a separate engagement agreement and summary of engagement terms covering the additional services. In the absence of any other written communication from us documenting such additional services, our services will continue to be governed by the terms of this engagement agreement and summary of engagement terms. During our engagement, we may accumulate records containing data which should be reflected in your books and records. You will determine that all such data will be so reflected. Accordingly, you understand that our firm does not accept responsibility for hosting client information; therefore, you have the sole responsibility for ensuring you retain and maintain in your possession all your financial and non-financial information, data and records. This engagement agreement and summary of engagement terms includes your authorization for us to supply you with electronically formatted financially sensitive information, spreadsheets, trial balances or other financial data from our files, upon your request. Any disputes between us that arise under this agreement, or for a breach of this agreement, or that arise out of any other services performed by us for you, must be submitted to nonbinding mediation before either of us can start a lawsuit against the other. To conduct mediation, each of us shall designate a representative with authority to fully resolve any and all disputes, and those representatives shall meet and attempt to negotiate a resolution of the dispute. If that effort fails, then a competent and impartial third party acceptable to each side shall be appointed to hold and conduct a nonbinding mediation proceeding. You and we will equally share in the expenses of the mediator and each of us will pay for our own attorneys' fees, if any. No lawsuit or legal process shall be commenced until at least 60 days after the mediator's first meeting with the parties. The nature of our engagement makes it inherently difficult, with the passage of time, to present evidence in a lawsuit that fully and fairly establishes the facts underlying any dispute that may arise between us. We both agree that notwithstanding any statute of limitation that might otherwise apply to a claim or dispute, including one arising out of this agreement or the services performed under this agreement, or for breach of contract, fraud or misrepresentation, a lawsuit must be commenced within 24 months after the date of our report. This 24 month period applies and starts to run on the date of each report, even if we continue to perform services in later periods and even if you or we have not become aware of the existence of a claim or the basis for a possible claim. In the event that a claim or dispute is not asserted at least 60 days before the expiration of this 24 month period, then the period of limitation shall be extended by 60 days, to allow the parties to conduct nonbinding mediation. Our role is strictly limited to the engagement described in this agreement and summary of engagement terms, and we offer no assurance as to the results or ultimate outcomes of this engagement or of any decisions that you may make based upon our communications with you. Your entity will be solely responsible for making all decisions concerning the contents of our communications, for the adoption of any plans and for implementing any plans you may develop, including any that we may discuss with you. LIMITATION OF LIABILITY You agree that it is appropriate to limit the liability of BerganKDV, its shareholders, directors, officers, employees and agents to the fullest extent permitted by applicable law. You further agree that you will not hold us liable for any claim, cost or damage, whether based on warranty, tort, contract or other law, arising from or related to this agreement, the services provided under this agreement, the work product, or for any plans, actions or results of this engagement, except to the extent authorized by this agreement. In no event shall we be liable to you for any indirect, special, incidental, consequential, punitive or exemplary damages, or for loss of profits or loss of goodwill, costs or attorney's fees. Because of the importance of oral and written management representations to the effective SUMMARY OF ENGAGEMENT TERMS 4 | PAGE BERGANKDV|BERGANKDV.COM|DO MORE. performance of our services, you agree to hold us harmless and to release, indemnify, and defend us from any liability or costs, including attorney's fees, resulting from management's knowing misrepresentations to us. The exclusive remedy available to you shall be the right to pursue claims for actual damages that are directly caused by acts or omissions that are breaches by us of our duties under this agreement. SEVERABILITY If any portion of this engagement agreement and summary of engagement terms is held to be void, invalid, or otherwise unenforceable in whole or in part, for any reason whatsoever, such portion of this engagement agreement and summary of engagement terms shall be amended to the minimum extent required to make the provision enforceable and the remaining portions of the engagement agreement and summary of engagement terms shall remain in full force and effect. POWER AND AUTHORITY Each of the parties hereto has all requisite power and authority to execute and deliver this engagement agreement and summary of engagement terms and to carry out and perform its respective obligations hereunder. This agreement constitutes the legal, valid and binding obligations of each party, enforceable against such party in accordance with its terms. Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 MEMORANDUM 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net DATE January 19, 2022 TO Jessica Beise, Natalie Davis McKeown CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications Projects/Comments in blue italics are new The following is a summary of project status for current, active projects: 1.Vacation of Cain Road Right-of-Way (ROW) (city file 21-022). The City Council voted to commence the vacation process as requested by Michael Galbraith to remove an easement containing an unimproved portion of Cain Road adjacent to his property at 20700 70th Avenue. The item was reviewed at the August 12th meeting, but did not have a 4/5 vote and will be brought back to Council at February 10th Council meeting. 2.Final Plat and PUD Final Plan for “Tavera 3rd Addition” (PID 35-119-23-44-0004) (city file no. 21- 044). The final plat for phase 3 includes 134 townhomes. The application was reviewed at the January 6th Planning Commission and action is expected at the January 27th or February 10th City Council meeting. 3.NE District Plan and Design Guidelines (City file 21-050). The City received a planning grant from Hennepin County. Staff is developing a work plan to update these standards and hopes to kick-off the work plan this month and create a plan for adoption in May prior to expiration of the moratorium on June 10, 2022. 4.Municipal Separate Storm Sewer System (MS4) Ordinance Amendments (city-initiated) (city file 21-051). Planning and Engineering staff have been working on ordinance updates required to comply with State MS4 standards. The ordinance amendments were reviewed at a public hearing at the Planning Commission on January 6th and the commission continued the item to the February 3rd meeting. City Council approval is expected on February 24th. 5.Final Plat and Final PUD Development Plan for “Cook Lake Highlands” at 19220 CR 10 (PID 25- 119-23-14-0002) (City file 21-057). Trek Real Estate has submitted the application and staff is currently reviewing for completeness. The item is tentatively scheduled for the March 3rd Planning Commission and the March 24th City Council meeting. 6.Final Plat and PUD Final Plan for “Bellwether 7th Addition” (PID 01-119-23-43-0009) (city file no. 21-060). Pulte has submitted an application for 17 lots on the former Schober Homestead property. The item is tentatively scheduled for the March 3rd Planning Commission and the March 24th City Council meeting. 7.Wright Hennepin Electric Preliminary Plat, Site Plan and Administrative Permit at 7400 Larkin Road (PID 25-119-23-23-0001) (city file 22-004). The applicant has submitted an application and staff is currently reviewing it for completeness. The application is tentatively scheduled for March 3rd Planning Commission and March 24th City Council. Agenda Item: 11a. MEMORANDUM 2 8. City wide Zoning Ordinance Amendment for Ground Mounted Solar (City file 22-005). Barry and Linda Swanson have submitted a request for an amendment to allow larger footprint ground mounted solar on residential parcels. Staff is reviewing for completeness and this item is tentatively scheduled for March 3rd Planning Commission and March 24th City Council. The following projects were recently acted upon and will be closed out: 1. Zoning Ordinance Amendment for Assembly Uses (city file 21-034). At the June 24th meeting, the City Council discussed removing assembly uses in low residential zoning districts within the MUSA. Staff was directed to proceed with a Public Hearing. The Planning Commission and City Council reviewed options and provided direction to staff. A public hearing was held at the December 2nd Planning Commission meeting and Council approved the request on December 23rd. 2. Site Plan, Conditional Use Permit and Preliminary Plat for Saint Therese Communities on the property located at 8200 Co Rd No 116 (PID 24-119-23-23-0001) (City File No. 21-042). St. Therese is requesting approval for a preliminary plat of the city-owned property to create a parcel for the new St. Therese campus with a mix of independent, assisted living, memory care and skilled nursing units. The site plan and conditional use permit for the project will be reviewed with the plat. The application was reviewed at a public hearing at the November 4th Planning Commission and approved at the November 22nd City Council meeting. An extension to the purchase agreement was approved at the December 23rd City Council meeting. 3. Preliminary and Final Plat for “Magnan Acres at 9257 Trail Haven Road (PID 09-119-23-44-0017, 16-119-23-11-0001 and 16-119-23-11-0002) (City file no. 21-046). The applicant is requesting plat approval to plat two existing lots and one unbuildable outlot into two lots. The preliminary plat was reviewed at a public hearing at the December 2nd Planning Commission and approved by the City Council on December 22nd meeting. 4. Zewde Wetland Waiver (PID 28-119-23-21-0001) (city file 21-049). The applicant has requested a wetland delineation waiver for a future preliminary plat. The request was approved by the City Council on December 23rd. 5. Minor Site Plan Amendment for Lithgow Automotive at 20055 75th Ave N (PID 26-119-23-11- 0037) (City File 21-055). The applicant has requested a site plan modification to modify the approved landscaping/fence plan. This item was approved by the City Council on December 22nd. City of Corcoran 2022 City Council Schedule Agenda Item: 13. February 10, 2022 • January 13th Council Minutes • January 19th Goal Setting Minutes • January 27th Work Session Minutes • January 27th Council Minutes • Refunding 2014B Bonds (callable 2/1/2022) • Cain Road ROW Vacation • Urban Conservation Subdivsion • 2021 Donations to the City of Corcoran • Tavera 3rd Addition Final Plat and PUD Final Plan • PUD Amendment for Tavera • Trail Haven Bridge Replacement • Closing Out Funds • Call a Joint Work Session of Commissions – February 24th for 2022 Goal Review • 2022 Goals • Prioritization of the 2022 Code Updates February 24, 2022 Work Session (Tentative) • Review Council Goals with Commissions February 24, 2022 • Parks and Trails Commission Annual Report • Planning Commission Annual Report • Active Corcoran Planning Applications • MS4 Ordinance Amendment • St. Therese Landscape Variance March 3, 2022 (Special Meeting at 5:30) • Selecting Candidates – City Administrator Finalists March 10, 2022 Work Session (Tentative) • Code Enforcement Review and Priorities for 2022 March 10, 2022 • Policy for Tabling Planning Items • Potential Solar Project Option • Bellwether Boardwalk RFP Approval • Picketing Ordinance Page 2 of 4 March 15, 2022 – Open House – NE District Guidelines • 7:10 Presentation • 7:30 Q & A March 24, 2022 • Active Corcoran Planning Applications • Cook Lake Highlands Final Plat and PUD • Wright Hennepin Electric Administrative Permit, Site Plan, and Prelminary Plat • Order the EAW • Zoning Ordinance Amendment Ground Mounted Solar • Bellwether 7th Addition Final Plat and PUD Final Plan March 25th and 28th, 29th Interview Schedule 11am-6pm? April 14, 2022 • Fire Department Annual Reports • Years of Service Recongition – Jesse Olson • Years of Service Recongition – Duane Hochstetler • Memorial Bench Program April 28, 2022 • Active Corcoran Planning Applications • Financial Performance Report • Three Rivers Park District – Diamond Lake Regional Trail Presentation May 12, 2022 • NE District Plan and Design Guidelines update standards (Moratorium expires 6- 10-2022) May 26, 2022 • Active Corcoran Planning Applications • EAW Decision June 9, 2022 • 2021 Audit June 23, 2022 • 2023 Budget Priorities • Active Corcoran Planning Applications