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Home My WebLink About2022-01-13 Council Agenda PacketCorcoran City Council Agenda January 13, 2022 - 7:00 pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum – Public Comment Opportunity 6.Presentations/Recognitions 7.Consent Agenda a.Draft Council Meeting Minutes of December 22, 2021* b.Financial Claims* c.Resolution 2022-02 Accepting Hanover Athletic Association Donation* d.Change Order Remodel #8* e.66th Ave/Gleason Parkway Corridor Improvements – Pay Request 3* f.Equipment Purchase – Bobcat Loaders* g.City Center Drive & 79th Place Improvements - Geotechnical Quote* 8.Planning Business – Public Comment Opportunity 9.Unfinished Business – Public Comment Opportunity a.City Council Goal Setting Session* b.City Administrator Recruitment and Position Profile* 10.New Business – Public Comment Opportunity a.Annual Appointments* b.Commission Liaison Schedule* c.Schedule Work Session – Water Supply Planning * d.Police Department Staffing* e.City Purchasing Card Vendor* f.City Purchasing Card Policy and User Agreement* g.Folder Inserter Purchase* h.Horseshoe Bend Drive Drainage Improvements – Feasibility Study Proposal* 11.Staff Reports 12.2022 City Council Schedule* 13.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov . HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 818 1434 7193 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/81814347193 visit http://www.zoom.us and enter Meeting ID: 818 1434 7193 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov The City of Corcoran will provide high-quality public services in a cost-effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. The City of Corcoran will become a vibrant, connected community while preserving its natural character and agricultural roots. The following values are fundamental to the City of Corcoran ’s success and the fulfillment of our mission: Honesty, Ethics, Integrity We believe that honesty, ethics, and integrity are the foundation blocks of public trust and confidence. Community Pride and Partnership We believe in creating a strong sense of community through partnerships with civic organizations, school districts, and local businesses. Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Community Safety We will protect the community by maintaining or improving safety through police and fire protection and by investing and maintaining the infrastructure of the City. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open, honest, and proactive communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. VISION VALUES CORE STRATEGIES MISSION • Enhance Corcoran’s sense of place and identity. • Provide diverse community amenities and recreational opportunities. • Maintain excellence in safety and security for our community. • Ensure high-quality, market-driven growth. • Provide high-quality, innovative municipal services. A DOPTED M ARCH 11, 2021 STAFF REPORT Agenda Item 4. Council Meeting: January 13, 2022 Prepared By: Michelle Friedrich Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission rep resentatives for the January 13th Counc il meeting are as follows: • Planning Commission : Dean Jacobs • Parks and Trails Commission: Val Nybo Financial/Budget: N/A Council Action: N/A Attachments: N/A 1 CITY OF CORCORAN City Council Meeting Minutes December 22, 2021 - 7:00 pm The Corcoran City Council met on December 22, 2021, in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were present. Councilor Bottema was excused. Interim City Administrator Beise, Deputy Clerk Friedrich, Finance Manager Ung, Public Works Director Mattson, City Attorney Thames and Director of Public Safety Gottschalk were present. City Planner Lindahl and Planner Davis were present via electronic means. 1.Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3.Agenda Approval Interim City Administrator Beise noted items added to agenda include a credit card processing financial analysis, job descriptions and a resolution added to item 9., and addition of plow purchase request included as item 10f. MOTION: made by Schultz, seconded by Nichols to approve the agenda as modified. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) 4.Commission Representatives Mayor McKee noted Planning Commissioner s Brummond and Parks and Trails Commissioner Hoffmann were present via electronic means. 5.Open Forum (Public Comment Opportunity) Mayor McKee invited residents to communicate in-person or telephonically during Open Forum. Interim City Administrator Beise noted no public comment cards were received and explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. 6.Presentations/Recognitions 7.Consent Agenda a.Draft Council Work Session Minutes of December 9, 2021 b.Draft Council Meeting Minutes of December 9, 2021 c.Financial Claims d.Resolution 2021-142 – Designating Polling Locations e.Zewde Wetland Waiver (City File 21-049) f.Magnan Preliminary Plat and Final Plat (City File 21 -046) g.St. Therese Purchase Agreement Amendment h.Lithgow Site Plan Amendment (City File 21-055) i.Credit Card Processing Contract j.2022 Fee Schedule Amendment k.Phone System Proposal Agenda Item: 7a. 2 l. 66th Avenue/Gleason Parkway Corridor Improvements – Change Order 1 Council requested item 7f., 7i., and 7j., be pulled for further discussion. MOTION: made by Schultz, seconded by Nichols to approve consent agenda items 7a-e., 7g-h., and 7k-l., as presented. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) Council requested clarification of building rights definition regarding item 7f. Planner Davis noted the difference between building rights and development rights. Council and staff discussed parameters of parcel building rights, plats, individual lots of record, and notification process to neighboring landowners when PIDs change or are combined. Council and staff dis cussed reassignment of outlots adjacent to existing properties. Planner Davis noted the combination of 9247 and 9257 Trail Haven will become one platted lot, that cannot be subdivided in future. Council noted building rights are not granted by the City but are reassigned to the individual plat created by combining adjacent parcels with building rights. Council noted a building right fact sheet would be helpful to add to the website as well as a description of options for building rights to be re assigned when combined with an adjacent property. Council inquired on notice to property owners and Planner Davis responded a mail notice was sent to property owners within 350 feet of the of the parcel two weeks prior to the public hearing, and a development sign was also placed on the property notifying the larger community. MOTION: made by Vehrenkamp, seconded by Nichols to approve consent agenda item 7f., as presented. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) Council requested clarification regarding Invoice Cloud and BS&A disclosure, and comparison of product within other vendors on item 7i. Finance Manager Ung outlined Invoice Cloud integration with BS&A and noted references from other cities utilizing Invoice Cloud in the selection of Invoice Cloud as the vendor. Interim City Administrator Beise noted BS&A disclosure included both Invoice Cloud and Point and Pay as options presented . Interim City Administrator Beise noted with the requested software features, BS&A recommendation was Invoice Cloud. Council and staff discussed the contract with Invoice Cloud. City Attorney Thames noted communication with Invoice Cloud included right to terminate during initial term should deal change, adjusting contract terms when necessary, and ability to evaluate again after the 3-year term. Council noted neutral impacts to budget with additional charges being paid by City with Invoice Cloud. Council noted item 7j., was pulled due to association on the fee schedule with item 7i., and no further discussion is necessary. MOTION: made by Schultz, seconded by Vehrenkamp to approve consent agenda item 7i., and item 7j., as presented. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) 8. Planning Business (Public Comment Opportunity) Mayor McKee invited residents to communicate in-person or telephonically to comment on Planning Business. Interim City Administrator Beise noted no public comment cards were received and explained the instructions to partici pate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. a. Zoning Amendment for Assembly Uses (City File 2021-34) Council noted prior comments made from December Planning Commission meeting. Planner Davis discussed updates to ordinance and referenced the watershed definition for impervious surface will be utilized for consistency in definitions. Planner Davis noted ineligibility of educational facilities and places of worship for building and parking setback flexibility through additional l andscaping option. Planner Davis outlined landscaping requirements with buffering and noted the “Safe Harbor” clause addition which clarifies the City’s ability to exempt religious uses from performance standards 3 determined to substantially burden such use s without needing to formally change the policy. Council noted proposed language referencing site access changes in relation to existing ordinance language addressing application denial conditions. Planner Davis referenced an example of traffic level with in ordinance specifies roads that can accommodate higher traffic loads or are near or adjacent to higher traffic load roadways. Council and staff discussed major and minor collector roads in the City , intersections, and 1,000-foot distance from intersection. Council and staff reviewed language update does not specifically address infrastructure issues and of previous land use applications . Staff noted clerical change from 1,000 square feet to feet within 6b., of ordinance. Council and staff discussed Lion’s Park and Planned Unit Development zoning of property. MOTION: made by McKee, seconded by Nichols adopt Ordinance 2021-445 Amendment to Sections 1020.020, 1040.040, 1040-045, 1040.050, 1040.060, and 1040.070 as amended with clerical change. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) MOTION: made by McKee, seconded by Nichols approving Resolution 2021-141 Findings of Fact. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) MOTION: made by McKee, seconded by Nichols adopt Ordinance 2021-446 Summary Publication of Ordinance 2021-445. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) 9. Unfinished Business (Public Comment Opportunity) Mayor McKee noted residents are invited to participate in person and telephonically to comment on Unfinished Business. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents partic ipated in the public comment opportunity. a. Public Works Reorganization – Phase 1 Interim City Administrator Beise outlined the organizational structure discussion from prior meetings and reviewed positions associated with Phase 1, and future proposed positions in Phase 2. Interim City Administrator Beise reviewed Phase 1 positions and pay equity scoring within each position, changes to job description of public works director, transition of Pat Meister to operations superintendent, and Brandon Heinz to operations supervisor. Council noted utilities superintendent would be added once the water supply system is finalized and completed. Public Works Director Mattson noted the utilities position would be funded through the Enterprise Fund. Council inquired if the c urrent employees transitioning to positions meet the minimum requirements for the positions. Council noted clerical wording change to job descriptions. Council and staff discussed posting of positions noting reclassification of position within organization does not require position postings. Council and staff discussed length of job descriptions and requirements of job evaluation and pay equity. MOTION: made by Schultz, seconded by Vehrenkamp approving Resolution 2021 -143 Amending the Organizational Structure of the Public Works Department with clerical wording change in job descriptions. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) 10. New Business (Public Comment Opportunity) Mayor McKee invited residents to participate in person and telephonically to comment on New Business. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. a. MS4 Stormwater Pollution Prevention Plan (SWPPP) Annual Public Input Opportunity Public Works Director Mattson reviewed the MS4 permit program requ irements and noted the annual public comment requirement and usually occurs at Corcoran Country Daze. Public Works Director Mattson noted MS4 information is also available on the City’s website. Public Works Director Mattson noted the program is compliance based, with zero comments received in 2021. Council and staff 4 discussed new requirements including an ordinance update related to management of permit processes in the fall of 2022. Council and staff discussed ordinance update and next steps and a stormwater area charge to remediate older stormwater infrastructure within City. Public Works Director Mattson noted currently MS4 related items are paid for through the General Fund. b. 2022 Strategic Planning and Goal Setting Session Interim City Administrator Beise presented current proposals and recommendation to utilize Phil Kern for the strategic planning and goal setting session. MOTION: made by Nichols, seconded by Schultz to engage the services of Phil Kern for strategic planning and goal setting. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) c. Cost Share Agreement for Grading and Subregional Stormwater Design for City Center Drive and 79th Place Improvements with St. Therese Public Works Director Mattson summarized a prior feasibility study, grading plan, location of storm water detention pond, proposed improvements relating to City Center Drive and 79 th Place, and mutual benefit with maximizing a comprehensive design and cost share agreement for both the City and St. Therese. Council and staff discussed possible cost recoup with local development opportunities, tree preservation and extension of storm water detention pond, and road location to best utilize open space of parcel. MOTION: made by Nichols, seconded by Schultz to approve the Cost Share Agreement for Grading and Subregional Stormwater Design and associated engineering design services proposal for the City Center Drive and 79th Place Improvements in the amount of $36,000. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) d. Public Safety Letter to Hennepin County Director of Public Safety Gottschalk outlined current crimes in Minnesota at the County level noting spillover and concern among local cities. Director of Public Safety Gottschalk noted the letter of support regarding policy impacts and unifies message with cities, and advocates what community safety needs are at the County level. Council and staff discussed general safety guidelines for community. Council suggested stressing imperativeness of community safety within the letter. Council and staff discussed local news regarding juvenile crime and County action for additional staffing in that area at the County level. MOTION: made by McKee, seconded by Nichols authorize the City to electronically sign the letter to Hennepin County addressing public safety. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) e. 2021 Year in Review Interim City Administrator Beise reviewed highlights of 2021 for Council and staff, new residential developments, and commercial businesses, paving of two roads in Corcoran with favorable responses from the community, continuation of of water supply planning , fire service planning, and master planning of parks. Interim City Administrator Beise noted numerous staff hires , and other milestones by staff, including one staff member reaching 30 -years of service at the City of Corcoran. Interim City Administrator Beise thank Council and staff for their continued work in the growth progression of the City of Corcoran. f. Plow Truck Interim City Administrator Beise reviewed a plow truck in need of repair, without a spare plow truck to service City needs in case the main plow truck needs repair. Interim City Administrator Beise noted a cost of $7,800 for the plow and would be added to an existing fleet truck. Interim City Administrator Beise noted the challenge in locating a plow. Council and staff discussed width of plow, and ability to utilize the plow for trails in the future. Council discussed v-plows, regular truck plows, and size of trucks. Public Works Director Mattson noted the plow is 8 feet wide and would be compatible for future fleet exchanges, could be utilized for an 8-foot trail, and is a planned, future purchase request, however 5 the request was moved up earlier due to current need for cul-de-sac plowing. MOTION: made by McKee, seconded by Vehrenkamp to authorize purchase of truck plow not to exceed $10,000. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) 11. Staff Reports a. Active Planning Applications; Council received report. b. Financial Performance Report Interim City Administrator Beise noted the final financial performance report with a projected budget surplus of approximately $175,000. 12. 2022 City Council Schedule; Council received 2022 schedule. 13. Adjournment MOTION: made by McKee, seconded by Nichols to adjourn. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) Meeting adjourned at 8:14 pm . Michelle Friedrich – Deputy Clerk Agenda Item 7b. Council Meeting Date:1/13/2022 FINANCIAL CLAIMS Prepared By:Maggie Ung CHECK RANGE FUND #500 ESCROW CLAIMS Paid to Amount Project name SEE THE REGISTER FOR #500 CLAIMS Total $0.00 Total Fund #500 =-$ (See attached Payments Detail) ALL OTHER FINANCIAL CLAIMS Dec. 2021 Check Register 1,119,459.66 Jan. 2022 Check Register 1,102,075.57$ (See attached Check Detail Registers) Total Checks 2,221,535.23$ Total of Auto Deductions 171,844.46$ TOTAL EXPENDITURES FOR APPROVAL 2,393,379.69$ Date Paid to Amount 12/20/2021 MN PERA 17,120.15$ Pension Plan 12/21/2021 State of MN - Empower 4,135.62$ Employee Deferred Comp/Healthcare Savings 12/22/2021 Optum 3,628.67$ Employee HSA 12/22/2021 Sun Life 2,477.61$ Employee Life Insurance, STD, and LTD 12/27/2021 POSTALIA 400.00$ Postage 12/29/2021 ADP 86,894.38$ Net Payroll and Taxes 12/31/2021 MN PERA 18,281.16$ Pension Plan 12/31/2021 Optum 3,628.67$ Employee HSA 12/31/2021 State of MN - Empower 4,399.07$ Employee Deferred Comp/Healthcare Savings 1/3/2022 HealthPartners 27,262.56$ Employee Health Insurance 1/3/2022 State of MN - Empower 1,752.30$ Employee Deferred Comp/Healthcare Savings 1/5/2022 RevTrak 83.65$ Credit Card Processing Fee 1/5/2022 Farmer's Bank 15.00$ ACH Fee 12/22/2021 MN Recreation And Park 55.00$ Parks/Rec Training 12/22/2021 BCA Training Education 250.00$ PD Training 12/22/2021 Ricki Sons 1,258.00$ PD Lobby Sign 12/23/2021 Humanity 80.00$ PD Shift Scheduling Software Fee 1/5/2022 USPS 122.62$ Utility Postage Total 171,844.46$ Auto Deductions / Electronic Fund Transfer / Other Disbursements *Check Detail Register© CITY OF CORCORAN 01/06/22 4:32 PM Page 1 December 2021 Check Amt CommentInvoice 10100 Farmers State Bank ACME TOOLSPaid Chk# 031626 1/13/2022 $20.69 PW SUPPLIES - BLADEE 100-43100-210 Operating Supplies (GENERAL) 9473249 $389.88 PW SUPPLIES - BATTERIESE 100-43100-210 Operating Supplies (GENERAL) 9475411 $181.74 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL) 9485920 $1,135.78 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL) 9486044 $89.99 PW TOOLSE 100-43100-210 Operating Supplies (GENERAL) 9493555 Total ACME TOOLS $1,818.08 ADP, LLCPaid Chk# 031627 1/13/2022 $263.82 PAYROLL SERVICESE 100-41941-300 Professional Srvs (GENERAL) 592853418 $16.53 PAYROLL SERVICESE 100-41941-300 Professional Srvs (GENERAL) 593350546 $274.56 PAYROLL SERVICESE 100-41941-300 Professional Srvs (GENERAL) 593870189 $210.81 PAYROLL SERVICESE 100-41941-300 Professional Srvs (GENERAL) 594231119 $274.56 PAYROLL SERVICESE 100-41941-300 Professional Srvs (GENERAL) 594786179 $388.02 PAYROLL SERVICESE 100-41941-300 Professional Srvs (GENERAL) 595783008 Total ADP, LLC $1,428.30 AMAZON CAPITAL SERVICESPaid Chk# 031628 1/13/2022 $143.97 CH DOOR MATE 100-41941-210 Operating Supplies (GENERAL) 19JC-DWYW- $73.47 PD SUPPLIES - SHEET PROTECTORSE 100-42100-200 Office Supplies (GENERAL) 1KJP-MDTG-X $12.20 PD SUPPLIESE 100-42100-200 Office Supplies (GENERAL) 1LKC-HWFV-7 $217.64 PD SUPPLIES - FLASH DRIVE PACKE 100-42100-200 Office Supplies (GENERAL) 1X1Y-NF9X-P Total AMAZON CAPITAL SERVICES $447.28 ASPEN EQUIPMENTPaid Chk# 031629 1/13/2022 $525.80 PW SUPPLIESE 100-43100-220 Repair/Maint Supply (GENERAL) 1502749 $7,883.00 PW SUPPLIESE 100-43100-220 Repair/Maint Supply (GENERAL) 183488 Total ASPEN EQUIPMENT $8,408.80 ASPEN MILLSPaid Chk# 031630 1/13/2022 $254.37 UNIFORM SUPPLIESE 100-42100-417 Uniforms 286001 $19.85 UNIFORM SUPPLIESE 100-42100-417 Uniforms 286180 Total ASPEN MILLS $274.22 B & D PLUMBING HEATING & ACPaid Chk# 031631 1/13/2022 $1,100.00 PW BOILER MAINTENANCEE 100-43100-223 Building Repair Supplies 192766 Total B & D PLUMBING HEATING & AC $1,100.00 BEAUDRY OIL COMPANYPaid Chk# 031632 1/13/2022 $1,999.52 GASOLINEE 100-43100-212 Motor Fuels 1940612 $397.40 DIESELE 100-43100-212 Motor Fuels 1948575 $2,079.20 SQUAD FUELE 100-42100-212 Motor Fuels 1948576 Total BEAUDRY OIL COMPANY $4,476.12 BOBCAT OF BRAINERDPaid Chk# 031633 1/13/2022 $2,722.47 PW CHEVRON BELT SKIVEDE 100-43125-210 Operating Supplies (GENERAL) 01-33300 $3,978.30 PW GRADING BUCKETE 100-43100-225 Landscape/Ditch Materials 01-4947 *Check Detail Register© CITY OF CORCORAN 01/06/22 4:32 PM Page 2 December 2021 Check Amt CommentInvoice Total BOBCAT OF BRAINERD $6,700.77 BOYER TRUCKSPaid Chk# 031634 1/13/2022 $265.20 PW REPLACEMENT BATTERYE 100-43100-210 Operating Supplies (GENERAL) 003P15221 $500.00 PW 12V JUMP STARTERE 100-43100-220 Repair/Maint Supply (GENERAL) 003P15383 Total BOYER TRUCKS $765.20 BRAUN INTERTEC CORPPaid Chk# 031635 1/13/2022 $22,229.75 GEOTECHNICAL EVALUATIONE 601-49400-300 Professional Srvs (GENERAL) B279341 Total BRAUN INTERTEC CORP $22,229.75 BROCK WHITEPaid Chk# 031636 1/13/2022 $12,076.35 34535ND ROADSAVER 535E 100-43100-227 Crack Filling 15177237-00 Total BROCK WHITE $12,076.35 BURDAS TOWINGPaid Chk# 031637 1/13/2022 $80.00 SERVICE CALLE 100-42100-220 Repair/Maint Supply (GENERAL) 21-89840 Total BURDAS TOWING $80.00 CARSON, CLELLAND & SCHREDERPaid Chk# 031638 1/13/2022 $4,108.79 CIVILE 100-41600-300 Professional Srvs (GENERAL) 12-2021 $1,139.59 66TH AVE CORRIDOR EASEMENT ACQUISITIONE 427-43100-530 Improvements Other Than Bldgs 12-2021 $142.50 AMBERLY BELLWETHERG 500-20201 Building Permits Payable 12-2021 $95.00 MAGNAN PLATG 500-20356 Magnan Dev Rights 12-2021 $475.00 ST THERESE APPLICATIONG 500-20471 St. Therese Sketch Plan 19-006 12-2021 $320.63 TAVERA 3RD ADDITIONG 500-20332 Lennar Tavera Development 12-2021 $1,875.04 CRIMINALE 100-42100-304 Legal Fees 12-2021 $121.88 VEHICLE FORFEITUREE 205-42100-304 Legal Fees 12-2021 $46.00 66TH AVE CORRIDOR EASEMENT ACQUISITION RECORDING FEE E 100-43100-300 Professional Srvs (GENERAL) 12-2021 Total CARSON, CLELLAND & SCHREDER $8,324.43 CENTRAL HYDRAULICS INCPaid Chk# 031639 1/13/2022 $172.38 PW QUICK COUPLER/CONNECTORE 100-43100-220 Repair/Maint Supply (GENERAL) 73446 Total CENTRAL HYDRAULICS INC $172.38 CENTURY LINKPaid Chk# 031640 1/13/2022 $69.41 LAND LINE 763-420-4061E 100-45200-321 Telephone 12212021 Total CENTURY LINK $69.41 CINTAS - 470Paid Chk# 031641 1/13/2022 $40.80 PUBLIC WORKSE 100-43100-210 Operating Supplies (GENERAL) 4104709591 $187.15 UNIFORMSE 100-43100-417 Uniforms 4104709609 $81.77 TOWELSE 100-43100-210 Operating Supplies (GENERAL) 4105289261 $77.95 PUBLIC WORKSE 100-43100-210 Operating Supplies (GENERAL) 4105289318 $15.10 TOWELSE 100-43100-210 Operating Supplies (GENERAL) 4105289373 $277.15 UNIFORMSE 100-43100-417 Uniforms 4105289452 $40.80 PW TOWELSE 100-43100-210 Operating Supplies (GENERAL) 4105958459 $109.21 CITY HALL - RUGSE 100-41941-210 Operating Supplies (GENERAL) 4105958542 *Check Detail Register© CITY OF CORCORAN 01/06/22 4:32 PM Page 3 December 2021 Check Amt CommentInvoice $187.15 PW UNIFORMSE 100-43100-417 Uniforms 4105958666 Total CINTAS - 470 $1,017.08 CIRCLE K FLEETPaid Chk# 031642 1/13/2022 $170.28 PD FUEL PURCHASEE 100-42100-212 Motor Fuels 76615231 Total CIRCLE K FLEET $170.28 CITY OF CORCORANPaid Chk# 031643 1/13/2022 $25.07 WATER BILLE 100-41941-380 Utility & Services (GENERAL) 12_2021 Total CITY OF CORCORAN $25.07 COMCAST- 902943336Paid Chk# 031644 1/13/2022 $111.61 LAND LINEE 100-41941-321 Telephone 136285142 $111.61 LAND LINEE 100-42100-321 Telephone 136285142 $111.63 LAND LINEE 100-43100-321 Telephone 136285142 Total COMCAST- 902943336 $334.85 COMPUTER INTEGRATION TECHPaid Chk# 031645 1/13/2022 $225.00 MS WINDOWS 10 PRO LICENSEE 100-41951-207 Computer Supplies 123431 $4,295.00 960 GB SSDE 100-41951-207 Computer Supplies 123531 Total COMPUTER INTEGRATION TECH $4,520.00 CORCORAN LOCKERPaid Chk# 031646 1/13/2022 $350.00 EMPLOYEE RECOGNITIONE 100-41900-210 Operating Supplies (GENERAL) 7211 Total CORCORAN LOCKER $350.00 CORCORAN PET CARE CENTER, LLCPaid Chk# 031647 1/13/2022 $196.98 K9 CAREE 202-42100-213 Police K9 44363 Total CORCORAN PET CARE CENTER, LLC $196.98 CULLIGAN BOTTLED WATERPaid Chk# 031648 1/13/2022 $77.50 OFFICE WATERE 100-42100-210 Operating Supplies (GENERAL) 100X07167302 $23.07 OFFICE WATERE 100-41941-210 Operating Supplies (GENERAL) 114X83587200 Total CULLIGAN BOTTLED WATER $100.57 ECM PUBLISHERS INCPaid Chk# 031649 1/13/2022 $67.49 CITY ORDINANCE 2021 418 2021 417E 100-41941-210 Operating Supplies (GENERAL) 868214 $31.66 JAN SECTION 941 ZONING ORDINANCEE 100-41941-210 Operating Supplies (GENERAL) 869149 $39.57 JAN 6 PH ZONING ORD FILE 21E 100-41941-210 Operating Supplies (GENERAL) 869150 Total ECM PUBLISHERS INC $138.72 EMPLOYEE RELATIONSPaid Chk# 031650 1/13/2022 $33.00 BACKGROUND CHECKE 100-43100-300 Professional Srvs (GENERAL) 91967 Total EMPLOYEE RELATIONS $33.00 FADDEN, AMYPaid Chk# 031651 1/13/2022 $60.48 BCA TRAINING MILEAGE REIMBURSEMENTE 100-42100-208 Training and Instruction 12-2021 Total FADDEN, AMY $60.48 *Check Detail Register© CITY OF CORCORAN 01/06/22 4:32 PM Page 4 December 2021 Check Amt CommentInvoice FERGUSON ENTERPRISESPaid Chk# 031652 1/13/2022 $316.33 PW SUPPLIESE 100-45200-210 Operating Supplies (GENERAL) 8913147 $35.71 PW SUPPLIES - PVCE 100-45200-210 Operating Supplies (GENERAL) 8940097 $40.76 PW SUPPLIES - MECH ECONOSTATE 100-45200-210 Operating Supplies (GENERAL) 8959494 $30.02 PW SUPPLIES - PVCE 100-45200-210 Operating Supplies (GENERAL) 8959578 Total FERGUSON ENTERPRISES $422.82 FLOW RIGHT PLUMBINGPaid Chk# 031653 1/13/2022 $6,225.00 PW WATER MAIN INSTALLATIONE 100-45200-221 Maintenance Projects 2202 Total FLOW RIGHT PLUMBING $6,225.00 GOTTSCHALK, MATTPaid Chk# 031654 1/13/2022 $395.06 DEPENDENT CARE REIMBURSEMENTG 100-21709 Dependent Care FSA Withhold 12_2021 Total GOTTSCHALK, MATT $395.06 GRAINGERPaid Chk# 031655 1/13/2022 $80.42 PW SUPPLIES - SAWE 100-43100-210 Operating Supplies (GENERAL) 9151993251 $32.25 PARK SUPPLIES - SPEED CONTROL 6 AMPSE 100-45200-210 Operating Supplies (GENERAL) 9157738189 $72.11 CH PAPER TOWELSE 100-41941-210 Operating Supplies (GENERAL) 9164341902 $29.76 SHOE COVERSE 601-49400-210 Operating Supplies (GENERAL) 9164341910 $29.76 SHOE COVERSE 602-49450-210 Operating Supplies (GENERAL) 9164341910 Total GRAINGER $244.30 HAUGO GEOTECHNICAL SERVICES LLPaid Chk# 031656 1/13/2022 $7,288.00 66TH AVE/GLEASON PKWYG 500-20335 Lennar Eng Plan Review/Modific 10532 otal HAUGO GEOTECHNICAL SERVICES LL $7,288.00 HENNEPIN COUNTY ARPaid Chk# 031657 1/13/2022 $12.50 VIEW RECORDED DOCUMENTSE 100-43100-300 Professional Srvs (GENERAL) 1000177317 Total HENNEPIN COUNTY AR $12.50 HOLIDAY COMPANIESPaid Chk# 031658 1/13/2022 $90.00 PD CAR WASHESE 100-42100-220 Repair/Maint Supply (GENERAL) 003401012200 Total HOLIDAY COMPANIES $90.00 J&J ATHLETICSPaid Chk# 031659 1/13/2022 $1,862.50 PW APPARELE 100-45200-210 Operating Supplies (GENERAL) 11162 Total J&J ATHLETICS $1,862.50 JMJ TRANSMISSION INCPaid Chk# 031660 1/13/2022 $300.00 PW PINION YOKEE 100-43100-220 Repair/Maint Supply (GENERAL) 0077917 Total JMJ TRANSMISSION INC $300.00 KIEHNE, CHRISPaid Chk# 031661 1/13/2022 $1,800.00 2014 GMC PICKUP BOXE 100-43100-220 Repair/Maint Supply (GENERAL) 12-2021 Total KIEHNE, CHRIS $1,800.00 KRIS ENGINEERINGPaid Chk# 031662 1/13/2022 $1,186.47 PW REPAIR SUPPLIESE 100-43100-220 Repair/Maint Supply (GENERAL) 35872 *Check Detail Register© CITY OF CORCORAN 01/06/22 4:32 PM Page 5 December 2021 Check Amt CommentInvoice Total KRIS ENGINEERING $1,186.47 LEAGUE OF MINNESOTA CITIESPaid Chk# 031663 1/13/2022 $1,080.00 PATROLE 100-42100-208 Training and Instruction 355831 Total LEAGUE OF MINNESOTA CITIES $1,080.00 LUBE-TECH & PARTNERS, LLCPaid Chk# 031664 1/13/2022 $1,494.22 PW SUPPLIESE 100-43100-212 Motor Fuels 2788123 $2,249.93 PW SUPPLIESE 100-43100-212 Motor Fuels 2798496 ($100.00) DRUM DEPOSIT CREDITE 100-43100-212 Motor Fuels 2878171 Total LUBE-TECH & PARTNERS, LLC $3,644.15 MAPLE GROVE, CITY OFPaid Chk# 031665 1/13/2022 $236,640.00 MAPLE GROVE WATER CONNECTIONE 601-49400-310 Other Professional Services 122021 Total MAPLE GROVE, CITY OF $236,640.00 MARIE RIDGEWAY LICSW, LLCPaid Chk# 031666 1/13/2022 $150.00 OFFICIER/STAFF SESSIONE 100-41941-300 Professional Srvs (GENERAL) 1559 Total MARIE RIDGEWAY LICSW, LLC $150.00 MARTENS, BRADPaid Chk# 031667 1/13/2022 $494.70 DEPENDENT CARE REIMBURSEMENTG 100-21709 Dependent Care FSA Withhold 12_2021 Total MARTENS, BRAD $494.70 M-B COMPANIESPaid Chk# 031668 1/13/2022 $191.44 PW SUPPLIESE 100-45200-210 Operating Supplies (GENERAL) 260692 Total M-B COMPANIES $191.44 MENARDS MAPLE GROVEPaid Chk# 031669 1/13/2022 $160.42 PW SUPPLIESE 100-45200-210 Operating Supplies (GENERAL) 92129 $23.84 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL) 92130 $51.84 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL) 92345 $38.80 PD SUPPLIESE 100-42100-223 Building Repair Supplies 92407 $69.52 PW SUPPLIESE 100-45200-210 Operating Supplies (GENERAL) 92419 $28.03 PD SUPPLIESE 100-42100-223 Building Repair Supplies 92445 $22.25 PW SUPPLIESE 100-45200-210 Operating Supplies (GENERAL) 92454 $421.18 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL) 92635 Total MENARDS MAPLE GROVE $815.88 METROPOLITAN COUNCIL ENVIROPaid Chk# 031670 1/13/2022 $6,213.01 MATERIAL TREATMENTE 602-49450-312 MCES Sewage Treatment 0001129331 Total METROPOLITAN COUNCIL ENVIRO $6,213.01 METROPOLITAN COUNCIL MCESPaid Chk# 031671 1/13/2022 $91,945.00 SAC ACTIVITYE 602-49450-310 Other Professional Services 12-2021 ($919.45) SAC ACTIVITYR 602-49450-36200 Miscellaneous Revenues 12-2021 Total METROPOLITAN COUNCIL MCES $91,025.55 MN DEPT OF LABOR & INDUSTRYPaid Chk# 031672 1/13/2022 *Check Detail Register© CITY OF CORCORAN 01/06/22 4:32 PM Page 6 December 2021 Check Amt CommentInvoice $14,925.10 4TH QTR SURCHARGER 100-42400-32210 Bldg/Plan Review Fees 2021Q4 Total MN DEPT OF LABOR & INDUSTRY $14,925.10 MOTOROLA SOLUTIONS INCPaid Chk# 031673 1/13/2022 $9,758.19 RADIO UNITSE 100-43100-210 Operating Supplies (GENERAL) 1187068313 Total MOTOROLA SOLUTIONS INC $9,758.19 NAPA AUTO PARTS - CORCORANPaid Chk# 031674 1/13/2022 $53.94 PW SUPPLIES OIL FILTERE 100-43100-220 Repair/Maint Supply (GENERAL) 384491 $11.82 PW SUPPLIES OIL FILTERE 100-43100-220 Repair/Maint Supply (GENERAL) 385514 $102.22 PW SUPPLIESE 100-43100-220 Repair/Maint Supply (GENERAL) 386083 $1.32 PW SUPPLIES - COILE 100-43100-210 Operating Supplies (GENERAL) 386338 $5.91 PW SUPPLIESE 100-43100-220 Repair/Maint Supply (GENERAL) 386357 $0.33 PW SUPPLIES - TERMINALE 100-45200-210 Operating Supplies (GENERAL) 386517 $393.38 PW SUPPLIES - HOSE FITTINGE 100-43100-210 Operating Supplies (GENERAL) 387285 $137.19 PW SUPPLIES - BATTERYE 100-45200-210 Operating Supplies (GENERAL) 387323 $125.75 PW SUPPLIES - JUMP PACKE 100-43100-210 Operating Supplies (GENERAL) 388890 $372.22 PW SUPPLIES - HOSEE 100-43100-220 Repair/Maint Supply (GENERAL) 388901 $150.85 PW SUPPLIES - BATTERYE 100-43100-220 Repair/Maint Supply (GENERAL) 388942 $289.99 PW SUPPLIES - SERVICE JACKE 100-43100-210 Operating Supplies (GENERAL) 388944 $61.08 PW SUPPLIES - CHARGERE 100-43100-210 Operating Supplies (GENERAL) 389012 Total NAPA AUTO PARTS - CORCORAN $1,706.00 NEW LOOK CONTRACTINGPaid Chk# 031675 1/13/2022 ($29,009.77) 66TH AVE/GLEASONG 427-20610 Retainage Payable PAY3 $580,195.46 66TH AVE/GLEASONE 427-43100-530 Improvements Other Than Bldgs PAY3 Total NEW LOOK CONTRACTING $551,185.69 NUSS TRUCK & EQUIPMENTPaid Chk# 031676 1/13/2022 $224.16 PW WIPER BLADEE 100-43100-220 Repair/Maint Supply (GENERAL) 4693604P Total NUSS TRUCK & EQUIPMENT $224.16 OFFICE DEPOTPaid Chk# 031677 1/13/2022 $74.95 CH SUPPLIESE 100-41941-210 Operating Supplies (GENERAL) 214454869001 $14.99 WALL SIGN 2X10E 100-45200-261 Recreation Programming 217017615001 $14.99 CH SUPPLIESE 100-41941-210 Operating Supplies (GENERAL) 217018450001 $17.83 CH SUPPLIESE 100-41941-210 Operating Supplies (GENERAL) 217018451001 Total OFFICE DEPOT $122.76 OMNI SITEPaid Chk# 031678 1/13/2022 $552.00 MONITORINGE 602-49450-380 Utility & Services (GENERAL) 81974 Total OMNI SITE $552.00 PRITCHARD, MIKEPaid Chk# 031679 1/13/2022 $214.95 PPE SAFETY BOOTS REMIBURSEMENT PRITCHARDE 100-43100-417 Uniforms 122021 Total PRITCHARD, MIKE $214.95 RANDYS ENVIRONMENTAL SERVICESPaid Chk# 031680 1/13/2022 $315.36 CITY HALL GARBAGE 1280351E 100-41941-380 Utility & Services (GENERAL) 01-2022 *Check Detail Register© CITY OF CORCORAN 01/06/22 4:32 PM Page 7 December 2021 Check Amt CommentInvoice $704.88 MONTHLY RECYCLINGE 100-43232-300 Professional Srvs (GENERAL) 01-2022 $322.72 PARKS GARBAGE 11039E 100-45200-380 Utility & Services (GENERAL) 01-2022 $222.81 PUBLIC WORKS GARBAGE (9100) 12E 100-43100-380 Utility & Services (GENERAL) 01-2022 $91.97 PARKS WILDFLOWERE 100-45200-380 Utility & Services (GENERAL) 01-2022 $563.71 DELIQUENT RECYCLINGR 100-43232-34400 Recycling 01-2022 ($350.00) ASSESSMENT FEER 100-41900-36100 Special Assessments 01-2022 $1,963.62 DELIQUENT RECYCLINGG 100-12200 Special Assess Rec-Delinquent 01-2022 $1,345.80 COUNTRY DAZE ROLL OFFSE 100-41900-431 Misc Expense 2998508 $20.19 COUNTRY DAZE ROLL OFFE 100-41900-431 Misc Expense 3023990 otal RANDYS ENVIRONMENTAL SERVICES $5,201.06 SCHERBER, KEVINPaid Chk# 031681 1/13/2022 $1,656.00 PW REPAIRE 100-43100-220 Repair/Maint Supply (GENERAL) 0000001 Total SCHERBER, KEVIN $1,656.00 SIGN SOLUTIONS USAPaid Chk# 031682 1/13/2022 $946.24 PW SUPPLIESE 100-43100-220 Repair/Maint Supply (GENERAL) 227372 Total SIGN SOLUTIONS USA $946.24 SPRINTPaid Chk# 031683 1/13/2022 $317.71 CELL SERVICEE 100-43100-321 Telephone 391283315 Total SPRINT $317.71 STAR TRIBUNEPaid Chk# 031684 1/13/2022 $64.77 SUBSCRIBTIONE 100-42100-300 Professional Srvs (GENERAL) 12696390 01-2 Total STAR TRIBUNE $64.77 STREICHER S POLICE EQUIPMENTPaid Chk# 031685 1/13/2022 $12.00 PD UNIFORM ALTERATIONE 100-42100-417 Uniforms I1540363 $36.00 PD UNIFORM ALTERATIONE 100-42100-417 Uniforms I1540835 $384.00 PD VEST CSO PATCHE 100-42100-417 Uniforms I1540842 $1,285.00 PD UNIFORME 100-42100-417 Uniforms I1543063 Total STREICHER S POLICE EQUIPMENT $1,717.00 TIDE CLEANERS MAPLE GROVEPaid Chk# 031686 1/13/2022 $346.98 PD UNIFORM DRY CLEANINGE 100-42100-417 Uniforms 11_2021 $326.01 PD UNIFORM DRY CLEANINGE 100-42100-417 Uniforms 12_2021 Total TIDE CLEANERS MAPLE GROVE $672.99 TRANSUNION RISK & ALTERNATIVEPaid Chk# 031687 1/13/2022 $75.00 PD CREDIT INVESTIGATIONE 100-42100-218 Investigations 3609221-2021 Total TRANSUNION RISK & ALTERNATIVE $75.00 TRENCHERS PLUS, INC.Paid Chk# 031688 1/13/2022 $836.23 PW SUPPLIESE 100-43100-229 Culverts IT02876 Total TRENCHERS PLUS, INC.$836.23 ULTIMATE CLEANERS LLCPaid Chk# 031689 1/13/2022 $855.00 CITY HALL CLEANINGE 100-41941-400 Repairs & Maint Cont (GENERAL 2112300 *Check Detail Register© CITY OF CORCORAN 01/06/22 4:32 PM Page 8 December 2021 Check Amt CommentInvoice Total ULTIMATE CLEANERS LLC $855.00 US BANKCORP EQUIPMENT FINANCEPaid Chk# 031690 1/13/2022 $234.62 COPIER LEASEE 100-41951-210 Operating Supplies (GENERAL) 460640360 Total US BANKCORP EQUIPMENT FINANCE $234.62 VERIZON WIRELESSPaid Chk# 031691 1/13/2022 $1,362.62 CELL SERVICEE 100-42100-321 Telephone 9895966283 Total VERIZON WIRELESS $1,362.62 VIKING AWARDS & RECOGNITIONPaid Chk# 031692 1/13/2022 $144.95 PD -S.WARREN YRS OF SERVICE AWARDE 100-41900-210 Operating Supplies (GENERAL) 9382 Total VIKING AWARDS & RECOGNITION $144.95 WENCK ASSOCIATES, INC.Paid Chk# 031693 1/13/2022 $3,719.00 TRAIL HAVEN ROAD BRIDGE REPLACEMENTE 100-43170-300 Professional Srvs (GENERAL) 1871529 $115.00 SCHUTTE ROAD BRIDGE REPLACEMENTE 100-43170-300 Professional Srvs (GENERAL) 1871529 $731.84 LENNAR CONSTRUCTION INSPECTIONG 500-20335 Lennar Eng Plan Review/Modific 1871530 $3.36 LENNAR STORM WETLAND RESTORATIONG 500-20335 Lennar Eng Plan Review/Modific 1871530 $496.25 66TH ST DESIGN SURVEYINGE 427-43100-530 Improvements Other Than Bldgs 1871531 $3,542.98 66TH ST DESIGN CONSTRUCTIONE 427-43100-530 Improvements Other Than Bldgs 1871531 $94.24 BASS LAKE CROSSINGSG 500-20438 Bass Lk CR M/I HomeEngineering 1871532 $130.08 BASS LAKE ESTATESG 500-20423 Bass Lake Est Skch PUD 17-015 1871532 $94.24 COLD STORAGE CROSSINGG 500-20423 Bass Lake Est Skch PUD 17-015 1871532 $162.50 REFUGE AT RUSH CREEK WETLAND BANKG 500-20459 Refuge of Rush Creek FP 18-028 1871532 $57.50 SCHERBER GARAGES TOOG 500-20477 Scherber CR30 WCA LGU 1871532 $199.40 FRANZEN PRELIMINARY PLATG 500-20221 Franzen Minor Subd #20-049 1871532 $67.50 ROEHLKE_KARINIEMIEG 500-20216 Kariniemi Variance 20-046 1871532 $300.40 D&DG 500-20227 D&D Service CUP SP VAR 21-012 1871532 $681.28 KARINEIMI ROLLING HILLSG 500-20497 Kariniemi PP 20-016 1871532 $312.50 BECHTOLD FARM DEVELOPMENTG 500-20361 Bechtold Farm 1871532 $230.00 MAGNAN PLATG 500-20356 Magnan Dev Rights 1871532 $175.50 VANBLARICOM PLAN REVIEWG 500-20436 Pulte Encore - PUD Skch 17-029 1871533 $769.00 PLAN REVIEWG 500-20436 Pulte Encore - PUD Skch 17-029 1871533 $86.25 STORMWATERG 500-20436 Pulte Encore - PUD Skch 17-029 1871533 $830.84 CONSTRUCTION OBSERVATIONG 500-20436 Pulte Encore - PUD Skch 17-029 1871533 $594.00 TRANSPORTATION TRAFFIC ITEMSE 100-43170-300 Professional Srvs (GENERAL) 1871534 $735.00 TRANSPORTATION BRIDGESE 100-43170-300 Professional Srvs (GENERAL) 1871534 $227.50 STORMWATERE 100-43170-300 Professional Srvs (GENERAL) 1871535 $840.00 RESIDENT ITEMSE 100-43170-299 Watershed LGU 1871536 $150.00 ERNIE MAYERS WCA VIOLATIONE 100-43170-299 Watershed LGU 1871536 $240.00 CORCORAN INDUSTRIAL FONYEA NEG 500-20212 Gonyea 19800 Hackamore Rd WCA 1871536 $690.00 BELLWETHER WCAG 500-20436 Pulte Encore - PUD Skch 17-029 1871536 $420.00 7400 COUNTY ROAD 10G 500-20201 Building Permits Payable 1871536 $570.00 7400 COUNTY ROAD 10G 500-20201 Building Permits Payable 1871536 $360.00 22165 COUNTY ROAD 10G 500-20201 Building Permits Payable 1871536 $600.00 JUBERT LAKE/STOTTS PROPERTYG 500-20201 Building Permits Payable 1871536 $120.00 VOLLRATH PROPERTY/STREHLER ROADG 500-20201 Building Permits Payable 1871536 *Check Detail Register© CITY OF CORCORAN 01/06/22 4:32 PM Page 9 December 2021 Check Amt CommentInvoice $180.00 RUSH CREEK RESERVE WETLAND BANKG 500-20488 Rush Creek Reserve 1871536 $240.00 FRANZEN WETLAND DELINEATIONG 500-20232 Franzen Wetland Delineation 1871536 $260.00 PLAN REVIEW AND COORDINATIONG 500-20490 Cook Lake - Schommer 1871537 $121.50 PLAN REVIEWG 500-20332 Lennar Tavera Development 1871538 $1,178.75 STORMWATERG 500-20332 Lennar Tavera Development 1871538 $3,197.00 CONSTRUCTION OBSERVATIONG 500-20332 Lennar Tavera Development 1871538 $106.56 CONSTRUCTION OBSERVATIONG 500-20482 Nelson Sketch Plan 19-023 1871539 $103.50 PULTE UTILITY CONNECTIONE 601-49400-234 Inspections 1871540 $103.50 PULTE UTILITY CONNECTIONE 602-49450-234 Inspections 1871540 $294.00 PULTE BUILDING PERMIT SURVEY REVIEWE 100-42400-303 Engineering Fees 1871540 $126.50 RAVINIA UTILITY CONNECTIONE 601-49400-234 Inspections 1871540 $126.50 RAVINIA UTILITY CONNECTIONE 602-49450-234 Inspections 1871540 $122.50 RAVINIA BUILDING PERMIT SURVEY REVIEWE 100-42400-303 Engineering Fees 1871540 $46.00 BASS LAKE CROSSING BUILDING PERMIT SURVEY REVIEW E 601-49400-234 Inspections 1871540 $46.00 BASS LAKE CROSSING BUILDING PERMIT SURVEY REVIEW E 602-49450-234 Inspections 1871540 $1,274.00 OTHER BUILDING PERMIT SURVEY REVIEWE 100-42400-303 Engineering Fees 1871540 $8,389.80 CONSTRUCTION OBSERVATIONG 500-20488 Rush Creek Reserve 1871541 $278.88 NELSON TRUCKING CONSTRUCTIONG 500-20482 Nelson Sketch Plan 19-023 1871542 $935.00 GENERAL ENGINEERING SERVICESE 100-43170-300 Professional Srvs (GENERAL) 1871543 $3,516.00 TURN LANE PROJECT DESIGNG 500-20488 Rush Creek Reserve 1871544 $177.00 CORCORAN TRAIL STREET IMPROVEMENT PROJECTE 100-43100-233 Asphalt Maint/Patching 1871545 $66.00 STORMWATER FEE DEVELOPMENTE 100-43170-300 Professional Srvs (GENERAL) 1871546 $23,245.75 WTP PROCESS PRELIMINARY DESIGNE 601-49400-303 Engineering Fees 1871547 $7,610.00 TOWER PRELIMINARY DESIGNE 601-49400-303 Engineering Fees 1871547 $5,149.00 BUILDING FACILITIES PRELIMINARY DESIGNE 601-49400-303 Engineering Fees 1871547 $5,883.50 PRE-DESIGN - WATERMAIN/WELLE 601-49400-303 Engineering Fees 1871547 $2,217.50 ST THERESE DEVELOPMENT REVIEW ENGINEERING REVIEW G 500-20471 St. Therese Sketch Plan 19-006 1871548 $897.00 PARK TRAIL FEASIBILITY STUDYE 100-43170-300 Professional Srvs (GENERAL) 1871549 $1,922.25 TEST WELL #2E 601-49400-303 Engineering Fees 1871550 Total WENCK ASSOCIATES, INC.$86,160.15 WESTSIDE WHOLESALE TIREPaid Chk# 031694 1/13/2022 $223.44 PW TIRE MOUNTE 100-43100-220 Repair/Maint Supply (GENERAL) 897435 $100.00 PD SQUAD TIRESE 100-42100-220 Repair/Maint Supply (GENERAL) 897565 Total WESTSIDE WHOLESALE TIRE $323.44 XCEL ENERGYPaid Chk# 031695 1/13/2022 $1,250.25 STREET LIGHTINGE 100-43100-381 Street/Signal Lights 760826180 Total XCEL ENERGY $1,250.25 ZEP SALES & SERVICEPaid Chk# 031696 1/13/2022 $2,946.50 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL) 9006979421 $260.78 CH SUPPLIESE 100-41941-210 Operating Supplies (GENERAL) 9006983557 Total ZEP SALES & SERVICE $3,207.28 ZIEGLER INCPaid Chk# 031697 1/13/2022 *Check Detail Register© CITY OF CORCORAN 01/06/22 4:32 PM Page 10 December 2021 Check Amt CommentInvoice $346.00 PW SUPPLIES - BOLTE 100-43100-220 Repair/Maint Supply (GENERAL) IN000369158 Total ZIEGLER INC $346.00 10100 Farmers State Bank $1,119,459.66 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $125,760.41 202 POLICE DONATION FUND $196.98 205 DWI FORFEITURE FUND $121.88 427 GLEASON/66TH PARKWAY EXTENSION $556,364.51 500 ESCROW HOLDING FUND $35,933.55 601 WATER $302,986.01 602 SEWER $98,096.32 $1,119,459.66 *Check Detail Register© CITY OF CORCORAN 01/06/22 4:31 PM Page 1 January 2022 Check Amt CommentInvoice 10100 Farmers State Bank AGC NETWORKS LLCPaid Chk# 031608 1/13/2022 $500.00 2022 VENDOR SUPPORTE 100-41951-207 Computer Supplies 9000006831 Total AGC NETWORKS LLC $500.00 AMAZON CAPITAL SERVICESPaid Chk# 031609 1/13/2022 $28.96 PW SUPPLIES - WASHERE 100-43100-210 Operating Supplies (GENERAL) 17GC-JPNK-X $31.98 PW SUPPLIESE 100-45200-210 Operating Supplies (GENERAL) 1M6P-DYJY-X $31.37 2021 1099-NEC FORMSE 100-41941-210 Operating Supplies (GENERAL) 1TL9-PLF7-Q $53.76 CH SUPPLIES DESK CALENDARE 100-41941-210 Operating Supplies (GENERAL) 1W1X-7R1PP Total AMAZON CAPITAL SERVICES $146.07 BOBCAT OF BRAINERDPaid Chk# 031610 1/13/2022 $2,000.00 BOBCAT RENTALE 100-45200-221 Maintenance Projects 012022 $2,000.00 BOBCAT RENTALE 100-43100-225 Landscape/Ditch Materials 012022 Total BOBCAT OF BRAINERD $4,000.00 COMPUTER INTEGRATION TECHPaid Chk# 031611 1/13/2022 $80.00 2022 TECHSMITH SNAGIT MNT RENEWALE 100-41951-207 Computer Supplies 123390 Total COMPUTER INTEGRATION TECH $80.00 DELTA DENTALPaid Chk# 031612 1/13/2022 $225.75 DELTA INSURANCEE 100-41400-131 Employer Paid Health 01_2022 $193.45 DELTA INSURANCEE 100-42100-131 Employer Paid Health 01_2022 $101.35 DELTA INSURANCEE 100-42102-131 Employer Paid Health 01_2022 $156.70 DELTA INSURANCEE 100-43100-131 Employer Paid Health 01_2022 $63.00 DELTA INSURANCEG 100-20205 Reimbursements 01_2022 $30.70 DELTA INSURANCEE 100-41910-131 Employer Paid Health 01_2022 $30.70 DELTA INSURANCEE 100-41300-131 Employer Paid Health 01_2022 $30.70 DELTA INSURANCEE 100-45200-131 Employer Paid Health 01_2022 Total DELTA DENTAL $832.35 ELM CREEK WATERSHED MGMT COMMPaid Chk# 031613 1/13/2022 $16,325.28 2022 MEMBER ASSESSMENTE 100-41900-433 Dues and Memberships 272 al ELM CREEK WATERSHED MGMT COMM $16,325.28 INTEGRITY EMPLOYEE BENEFITSPaid Chk# 031614 1/13/2022 $840.00 BENEFITS CONNECTE 100-41900-300 Professional Srvs (GENERAL) BC136 Total INTEGRITY EMPLOYEE BENEFITS $840.00 LEXIPOL LLCPaid Chk# 031615 1/13/2022 $3,495.29 2022 ANNUAL LAW ENFORCEMENT POLICY MANUALE 100-42100-208 Training and Instruction INVLEX7954 Total LEXIPOL LLC $3,495.29 LORETTO FIRE DEPARTMENTPaid Chk# 031616 1/13/2022 $52,292.91 2022 1ST QTR FIRE PROTECTIONE 100-42200-300 Professional Srvs (GENERAL) 2-2321 Total LORETTO FIRE DEPARTMENT $52,292.91 MAPLE GROVE, CITY OFPaid Chk# 031617 1/13/2022 *Check Detail Register© CITY OF CORCORAN 01/06/22 4:31 PM Page 2 January 2022 Check Amt CommentInvoice $19,702.00 2022 1ST HALF WATER SERVICE CONTRACT PAYMENT E 601-49400-310 Other Professional Services 21163 Total MAPLE GROVE, CITY OF $19,702.00 MN CHIEFS OF POLICE ASSOCPaid Chk# 031618 1/13/2022 $180.00 2022 MEMBERSHIP RENEWALE 100-42100-433 Dues and Memberships 12323 $180.00 2022 MEMBERSHIP RENEWAL EKENBERGE 100-42100-433 Dues and Memberships 12449 $180.00 2022 MEMBERSHIP RENEWAL ANDRESSE 100-42100-433 Dues and Memberships 12471 $320.00 2022 OFFICER MEMBERSHIP RENEWALSE 100-42100-433 Dues and Memberships 12836 $510.00 PD TRAINING CONFERENCE BURNSE 100-42100-208 Training and Instruction 12893 $510.00 PD TRAINING CONFERENCE EKENBERGE 100-42100-208 Training and Instruction 12894 $510.00 PD TRAINING CONFERENCEE 100-42100-208 Training and Instruction 12897 Total MN CHIEFS OF POLICE ASSOC $2,390.00 NORTHLAND TRUST SERVICESPaid Chk# 031619 1/13/2022 $30,000.00 2016A BOND PRINCIPALE 309-47000-600 Debt Srv Principal (GENERAL) 01_2022 $180,000.00 2016A BOND PRINCIPALE 312-47000-600 Debt Srv Principal (GENERAL) 01_2022 $20,000.00 2016A BOND PRINCIPALE 601-49400-600 Debt Srv Principal (GENERAL) 01_2022 $30,000.00 2016A BOND PRINCIPALE 602-49450-600 Debt Srv Principal (GENERAL) 01_2022 $1,700.00 2016A BOND INTERESTE 309-47000-610 Interest 01_2022 $11,150.00 2016A BOND INTERESTE 312-47000-610 Interest 01_2022 $2,520.00 2016A BOND INTERESTE 601-49400-610 Interest 01_2022 $4,270.00 2016A BOND INTERESTE 602-49450-610 Interest 01_2022 $64,700.00 2014B BOND PRINCIPALE 601-49400-600 Debt Srv Principal (GENERAL) 01_2022 $80,300.00 2014B BOND PRINCIPALE 602-49450-600 Debt Srv Principal (GENERAL) 01_2022 $16,975.01 2014B BOND INTERESTE 601-49400-600 Debt Srv Principal (GENERAL) 01_2022 $21,250.00 2014B BOND INTERESTE 602-49450-610 Interest 01_2022 $247.50 2014B AGENT ANNUAL FEEE 601-49400-611 Bond Issuance Costs 01_2022 $247.50 2014B AGENT ANNUAL FEEE 602-49450-611 Bond Issuance Costs 01_2022 $65,000.00 2018A BOND PRINCIPALE 309-47000-600 Debt Srv Principal (GENERAL) 01_2022 $70,000.00 2018A BOND PRINCIPALE 313-47000-600 Debt Srv Principal (GENERAL) 01_2022 $7,200.00 2018A BOND INTERESTE 309-47000-610 Interest 01_2022 $16,762.50 2018A BOND INTERESTE 313-47000-610 Interest 01_2022 $80,000.00 2020A BOND PRINCIPALE 309-47000-600 Debt Srv Principal (GENERAL) 01_2022 $105,000.00 2020A BOND PRINCIPALE 601-49400-600 Debt Srv Principal (GENERAL) 01_2022 $8,050.00 2020A BOND INTERESTE 309-47000-610 Interest 01_2022 $11,450.00 2020A BOND INTERESTE 601-49400-610 Interest 01_2022 $145,000.00 2020B BOND PRINCIPALE 311-43100-600 Debt Srv Principal (GENERAL) 01_2022 $27,395.00 2020B BOND INTERESTE 311-43100-610 Interest 01_2022 $495.00 2020B BOND AGENT FEEE 311-43100-620 Fiscal Agent s Fees 01_2022 Total NORTHLAND TRUST SERVICES $999,712.51 OMNI SITEPaid Chk# 031620 1/13/2022 $552.00 MONITORINGE 602-49450-380 Utility & Services (GENERAL) 81974 Total OMNI SITE $552.00 ON-SITE MEDICAL SERVICES INCPaid Chk# 031621 1/13/2022 $70.00 PD TESTINGE 100-42100-300 Professional Srvs (GENERAL) 22072 *Check Detail Register© CITY OF CORCORAN 01/06/22 4:31 PM Page 3 January 2022 Check Amt CommentInvoice Total ON-SITE MEDICAL SERVICES INC $70.00 TEAMSTER LOCAL 320Paid Chk# 031622 1/13/2022 $322.72 UNION DUESG 100-21707 Union Dues 01-2022 $43.44 LEGAL DEFENSEG 100-21707 Union Dues 01-2022 Total TEAMSTER LOCAL 320 $366.16 TIGERTOUGHPaid Chk# 031623 1/13/2022 $511.00 PD SUPPLIESE 416-42100-210 Operating Supplies (GENERAL) 62103 Total TIGERTOUGH $511.00 TOTAL COMPLIANCE SOLUTIONSPaid Chk# 031624 1/13/2022 $160.00 2022 RANDOM DRUG TESTING PROGRAME 100-41941-300 Professional Srvs (GENERAL) 69199 Total TOTAL COMPLIANCE SOLUTIONS $160.00 VOJACEK CODYPaid Chk# 031625 1/13/2022 $100.00 WORKERS COMPENSATIONE 100-42100-364 Workers Comp Insurance WC000000449 Total VOJACEK CODY $100.00 10100 Farmers State Bank $1,102,075.57 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $81,598.06 309 D/S-EQUIPMENT CERTS $191,950.00 311 2012B PUBLIC WORKS BOND D/S $172,890.00 312 2016A DOWNTOWN IMPROVEMENT D/S $191,150.00 313 Rockford School Land 2018A D/S $86,762.50 416 CAPITAL-EQUIPMENT CERTS $511.00 601 WATER $240,594.51 602 SEWER $136,619.50 $1,102,075.57 City of Corcoran January 13, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-02 Motion By: Seconded By: A RESOLUTION ACCEPTING THE HANOVER ATHLETIC ASSOCIATION DONATION WHEREAS, the City of Corcoran supports the efforts of the Hanover Athletic Association; and WHEREAS, the Hanover Athletic Association made a financial donation to the City of Corcoran in the amount of $5,000.00 for the purchasing of Parks and Recreation equipment; WHEREAS, the Hanover Athletic Association made a financial donation to the City of Corcoran in the amount of $45,000.00 for the City Park master planning; WHEREAS, The City Council finds that it is appropriate to accept the donations as offered for the benefit of the Parks and Recreation Programs, the City of Corcoran, and residents; NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the generosity of the Hanover Athletic Association and graciously accepts the donations. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 13th day of January, 2022. ________________________________ Tom McKee – Mayor ATTEST: ___________________________________ Jessica Beise – Administrative Services Director City Seal Agenda Item: 7c. STAFF REPORT Agenda Item 7d. Council Meeting: January 13, 2022 Prepared By: Jessica Beise Topic: City Hall Remodel –Change Order #8 Action Required: Approval Summary: City Hall remodel project is nearing co mpletion. Attached to this report is Change Order #8. Staff believes there are no further change orders. Change Order #8 1. This eighth change ord er is to increase the overall contract by $10 ,857 as outlined below: a. Separate Cooling Unit for IT R oom: $10 ,857 i. Existing air from the IT server room is vented to the training room; the warm air from the IT equipment impacts the heating of a section of the building, as the heating system compensates for the hot air and does not cool or heat the other areas in the section Financial/Budget: The additional costs have resulted in a projection that the remodel will go slightly above the original budget allocation. The current projection is an overage of $16,155 or 2.2%. Many of the additional items from change orders were unknowns which have been covered in our soft cost allocations. It is likely there will be not other change orders needed. Budget Category Approve d A mount Projected Amount 1/13/2022 Construction $396,500 $457,413 Technology $120,000 $88,500 Furniture $120,000 $166,742 Soft Costs $90,000 $30,000 Total $726,500 $742,655 Council Action: Approve Change Order #8 for the City Hall remodel project. Attachments: 1. Change Order #8 Document G701™ – 2017 Change Order AIA Document G701™ – 2017. Copyright © 1979, 1987, 2000 , 2001 and 2017 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This document was produced by AIA software at 15:33:57 ET on 12/22/2021 under Order No.7441252328 which expires on 01/11/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA4B) 1 PROJECT: (Name and address)CONTRACT INFORMATION:CHANGE ORDER INFORMATION: Corcoran City Hall and Police Remodel (182292) Contract For: General Construction Change Order Number: Eight (8) 8200 County Road 116 Corcoran, Minnesota 55340 Date: August 3, 2020 Date: December 22, 2021 OWNER: (Name and address)ARCHITECT: (Name and address)CONTRACTOR: (Name and address) City of Corcoran Wold Architects and Engineers Weber, Inc. 8200 County Road 116 Corcoran, Minnesota 55340 332 Minnesota Street, Suite W2000 Saint Paul, Minnesota 55101 2497 Seventh Avenue East, #110 North Saint Paul, Minnesota 55109 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) PR #018 – Split System Cooling Unit. Add $10,857.00 TOTAL CHANGE ORDER NO. 8 ADD $10,857.00 The original Contract Sum was $396,500.00 The net change by previously authorized Change Orders $50,055.47 The Contract Sum prior to this Change Order was $446,555.47 The Contract Sum will be increased by this Change Order in the amount of $10,857.00 The new Contract Sum including this Change Order will be $457,412.47 The Contract Time will be unchanged by Zero (0) days. The new date of Substantial Completion will be May 7, 2021 NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Wold Architects and Engineers Weber, Inc.City of Corcoran ARCHITECT (Firm name)CONTRACTOR (Firm name)OWNER (Firm name) SIGNATURE SIGNATURE SIGNATURE PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTED NAME AND TITLE December 22, 2021 DATE DATE DATE Andrew Dahlquist, Project Manager PROPOSAL REQUEST Distribution: ☒ Brad Martens, City of Corcoran ☒ George Sinn, Weber ☒ Ivan Weiss, Weber ☒ Reide Weber, Weber ☐ Magnus Carlsson, BKBM ☒ Pat Jansen, Wold ☒ John Maust, Wold ☒ Steve Skarvan, Wold ☒ Jared Frazier, Wold ☐ Michelle Klein, Wold ☒ Andrew Dahlquist, Wold ☒ Derek Gallagher, Wold City of Corcoran City Hall & Police Remodel Weber Construction Attn: George Sinn 2497 7th Avenue East, Suite 110 North Saint Paul, MN 55109 Phone: 651.770.5350 Mobile: 651.755.0268 Email: gsinn@webercompanies.com Submit an itemized (labor and material) quotation for the proposed modifications to the contract documents as described herein within 21 days of receipt. If a cost is not submitted within 21 days, this Proposal Request can be accepted at no additional cost. Written approval is required prior to proceeding with this change. COST EXPECTATIONS: ☐ DEDUCT ☐ NO COST ☒ ADD PR: # 018 Comm: #182292 Const. Pkg: N/A Item Description 18.1 Provide 1.5Ton mini split system per schedule values and notes. Locate the indoor unit on the plan west wall of the data/storage room. Pipe unit to minimize horizontal runs within the data room'; penetrate wall as soon as possible. 18.2 Route condensate to drain to existing floor drain in adjacent mechanical room or connect to existing condensate drain piping. 18.3 Route refrigerante piping through building such that it provides least impact on owners operation's. Pipe route on plan reflects the least amount ceiling removal and most direct route. 18.4 Provide 24" stand for outdoor condenser such that unit located above typical snow level. Provide condenser with wind baffle kit for low ambient temperature operation. Locate the unit beneath roof eave and as close to building as possible per manufacturer's recommendations. 18.5 Provide duct wrap insulation on existing 18"x10" duct in A137 such that the supply duct is fully insulated, including branch ducts. 18.6 Replace damaged ACT ceiling tiles in Room A137 as required. 18.7 Provide safety switch tapped off of Panel L-3 for connection to split system unit. Provide connection from outdoor unit to indoor unit. See Sheet E2.0 18.8 Modify existing exterior masonry wall as required for new mechanical penetration(s). Provide sheet metal cover and expanding foam insulation per detail A3/A6.3 at all penetrations. Attachments: A6.3, M3.0, E2.0 Issued By: Derek Gallagher Date: 11/16/2021 EXISTING MASONRY WALL HM FRAME, GROUT SOLID SEALANT AND BACKER ROD EA SIDE RECESSED FLATHEAD SLEEVE (3 PER JAMB MIN) PUTTY OVER ANCHOR GROUT VOID IN EXISTING MASONRY SOLID SEE PLAN WOOD DOOR WOOD STOPS GLASS 1/4"3/8"OPENING DIMENSION5/8"2"5/8"SEE GLASS TYPE 3/4" STOP AS OCCURS AT BORROWED LITE SEE DOOR SCHEDULE NOTES FOR DOOR THICKNESS. NOTE: DASHED LINE INDICATES CASED OPENING AS OCCURS (SEE SCHEDULE.)2"5/8"EQ EQ NOMINAL (SEE SCHED) 8" 6" 5" ACTUAL5/8"VARIES7 3/4" . 5 3/4" 1/2" VERIFY W/ WALL WIDTH 1/2" SEE SCHEDULE FOR FRAME DEPTH ADJACENT WALL AS OCCURS METAL STUD ANCHOR DOUBLE STUDS @ JAMB GYP BD PARTITION 4"GROUT FRAME SOLID SEALANT EXISTING STEEL LINTEL OR CONC BLOCK LINTEL. SEE PLAN SEALANT BY MECH PRIOR TO INSTALLATION OF SLEEVE BIRD SCREEN ALUMINUM LOUVER CONT 12 GA CAVITY SEALING SLEEVE AT JAMBS & SILLS BY MECH EXTEND 4" PAST INT WALL FACE - INSTALL BEFORE LOUVER. SEAL TO BRICK & CONC BLK W/ SEALANT, CONNECT DUCTWORK TO SLEEVE SEALANT & BACKER RODBR.LOUVER WIDTH3/8" SEALANTBUILDING WRAP/ FLEXIBLE FLASHING WOOD POST, SEE STRUCT REINSTALL SALVAGED BRICK AS REQUIRED SEALANT BY MECH PRIOR TO INSTALLATION OF SLEEVE BIRD SCREEN ALUMINUM LOUVER CONT 12 GA CAVITY SEALING SLEEVE AT JAMBS & SILLS BY MECH EXTEND 4" PAST INT WALL FACE - INSTALL BEFORE LOUVER. SEAL TO BRICK & CONC BLK W/ SEALANT. CONNECT DUCTWORK TO SLEEVE SEALANT & BACKER RODBR.LOUVER HEIGHT3/8" SEALANTNOTES APPLY A6.3 B6 BUILDING WRAP / FLEXIBLE FLASHING, INSTALL OVER NEW PLYWOOD BLOCKING AS REQUIRED MORTAR NET REINSTALL SALVAGED FACE BRICK AS REQUIRED PATCH TO MATCH EXISTING WOOD STUD WALL ASSEMBLY AS REQUIRED 1 ALUMINUM LOUVER BIRD SCREEN ALUMINUM FLASHING INSTALLED OVER FLEXIBLE FLASHING W/ SEALANT JOINT AT TOP. ANCHORED TO BRICK WITH COUNTERSUNK SST SCREW/ ANCHOR CONT ANCHOR BY LOUVER MFR PATCH TO MATCH EXISTING STUD WALL ASSEMBLY AS REQUIRED FLEXIBLE FLASHING SEALANT CONC BLOCK BOND BEAM CONT 1X2 TREATED WOOD BLOCKING 3/4" TREATED PLYWOOD SUB-SILL SET ON SILL SEALER TREATED WOOD BLOCKING 1/8" ALUMINUM SILL FLASHING BY LOUVER MANUFACTURER CONT 12 GA CAVITY SEALING SLEEVE - SEE NOTE ABOVE SEALANT & BACKER ROD W/ WEEP HOLES, EACH SIDE BR. LOUVER HEIGHTOF SILL & SEALANTVERIFY DIMNOTES APPLY A6.3 D1 PATCH WEATHER BARRIER- WRAP BLOCK AND TIE INTO WINDOW FLEXIBLE FLASHINGFILL VOID W/ EXT BATT INSUL PATCH WITH SALVAGED FACE BRICK AS REQUIRED 1/4" ROPE WICK - LAY HORIZ IN CAVITY 8" AND EXTEND UP WALL 8" - SECURE TO PLYWOOD W/ ADHESIVE METAL FLASHING DRIP BY 04 20 00 GALV STEEL LINTEL MORTAR NET FLASHING DAM FACE BRICK PLYWOOD GALV STEEL LINTEL BEYOND ALUMINUM TERMINATION BAR, MASTIC AT TOP, ANCHOR W/ SST OR GALV TAPCONS @ 16" OC TERMINATE FLASHING DAM 4" BEYOND JAMB OR AT END OF LINTEL, WHICHEVER IS GREATER BUILDING WRAP WOOD STUD FRAMING 1 1 ALUMINUM SILL WINDOW FLEXIBLE FLASHING TREATED PLYWOOD SUB-SILL, SET ON SILL SEALER FACE BRICK FLEX FLASHING FACE BRICK ALUM FLASHING BENT UP AT TOP W/ SEALANT .090" ALUMINUM FLASHING INSTALLED OVER WINDOW FLEXIBLE FLASHING. SEALANT JOINT AT TOP. ANCHORED TO BRICK WITH COUNTERSUNK SST SCREW/ANCHOR SEALANT AT WINDOW PERIMETER ALUMINUM LOUVER SEE SCHEDULE FOR FRAME DEPTH WOOD STUD ANCHOR SEE STRUCT FOR WOOD POST GYP BD PARTITION EXIST WOOD STUD BEARING WALL SEE SCHEDULE FOR FRAME DEPTH WOOD STUD ANCHOR EXISTING WOOD STUD & GYP BD PARTITION WALL SEE SCHEDULE FOR FRAME DEPTH WOOD STUD ANCHOR STEEL BEAM, SEE STRUCT GYP BD PARTITION EXIST WOOD STUD BEARING WALL DOUBLE WOOD STUD SEE SCHEDULE FOR FRAME DEPTH WOOD STUD ANCHOR EXISTING EXTERIOR WOOD STUD & MASONRY WALL CONSTRUCTION FILL FRAME WITH EXPANDING FOAM INSULATION BACKER ROD AND SEALANT SEE SCHEDULE FOR FRAME DEPTH WOOD STUD ANCHOR EXISTING EXTERIOR WOOD STUD & MASONRY WALL CONSTRUCTION FILL FRAME WITH EXPANDING FOAM INSULATION BACKER ROD AND SEALANT SEALANT AND BACKER ROD EXTERIOR SLAB SLOPED AWAY FROM BLDG - REFER TO CIVIL METAL THRESHOLD - SET IN SEALANT DOOR AS SCHEDULED KICK PLATE AS SCHEDULED LINE OF FRAME BEYOND EXIST FACE BRICK GALVENIZED SHEET METAL COVER TWO-PIECE PREFINISHED SHEET METAL COVER PIPE, SEE MECH FILL CAVITY WITH EXPANDING FOAM INSULATION SEALANT, BOTH SIDES F E D C B A 1 2 3 4 5 6 7 8 A MN Check: Drawn: Date: Comm: License Number: I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed under the laws of the State of Scale: Date 11/16/2021 6:55:24 PMC:\Users\dgallagher\Documents\Corcoran City Hall & Police (Central)_DGALLAGHER@WOLDAE.COM.rvtAs indicatedCentral: \\wae-srv-mndata\GOV_CITY\CI-Corcoran\City Hall-Police\Corcoran City Hall & Police (Central).rvtCity of Corcoran Corcoran City Hall & Police Remodel A6.3 DETAILS - OPENING DETAILS 8200 County Road 116, Corcoran, Minnesota 55340 8200 County Road 116 Corcoran, Minnesota 55340 AD DG 05/22/2020 182292 MINNESOTA NA JOEL DUNNING 41467 ARCHITECT 0 1 1/2" = 1'-0" JAMB AT EXISTING WALLE5 1/2'1' 0 6" = 1'-0" GLAZING AT WOOD DOOR - NON RATEDF1 1.5" 3" 0 3" = 1'-0" MULLION AT DOOR AND BORROWED LITEF2 3" 6" 0 3" = 1'-0" HEAD/JAMB AT DOORF5 3" 6" 0 3" = 1'-0" HEAD/JAMB/SILL AT BORROWED LITEF4 3" 6" 0 3" = 1'-0" JAMB (HEAD & SILL AT BORROWED LITE, SIMILAR)F7 3" 6" 0 3" = 1'-0" HEAD AT EXIST MASONRYE4 3" 6" 0 1 1/2" = 1'-0" LOUVER JAMBD3 1/2'1'0 1 1/2" = 1'-0" LOUVER HEADD5 1/2'1'0 1 1/2" = 1'-0" LOUVER SILLD6 1/2'1' 0 1 1/2" = 1'-0" TYPICAL FLASHING TERMINATIONB6 1/2'1' 0 3" = 1'-0" SILL FLASHING DETAILD1 3" 6" 0 3" = 1'-0" JAMB AT BEARING WALLE2 3" 6" 0 3" = 1'-0" JAMB AT WOOD STUD WALL (HEAD & SILL AT BORROWED LITE, SIM)B3 3" 6" 0 3" = 1'-0" HEAD AT BEARING WALLE1 3" 6" Revisions Description Date Num Addendum #01 06/09/2020 1 Addendum #02 06/12/2020 2 PR #018 11/16/2021 3 0 3" = 1'-0" JAMB AT EXERIOR WALLE7 3" 6" 2 0 3" = 1'-0" HEAD AT EXTERIOR WALLB5 3" 6" 2 0 6" = 1'-0" SECONDARY ENTRY & EXIT DOOR THRESHOLDB1 1.5" 3" 2 0 1 1/2" = 1'-0" SECTION AT MECHANICAL PENETRATIONA3 1/2'1' 3 DN REF S S S S S S S S S EX 19x12 EX 24x12EX 8x12EX 18x12EX 24x12 EF 3 EX WH EX HP-8 2406 125 A EX 10x10EX 14x12EX 12x12 EX 18x12EX 24x12EX 20x12 EX 18x12 EX 8ø EX 24x12 EX 20x12 EX 24x12 EX 18x12 EX 14x12 EX 12x12EX 6x8EX 24x12 EX 20x10 EX 8ø EX 8ø EX 18x10EX 12x1012x12EX 14x10EX 24x14 1 1 1 1 1 1 1 1 6ø2406 50 A OPEN OFFICE A100 VEST A101 CONFERENCE A103 STOR A107 MOTHER'S ROOM A109 CIRC A108 CONFERENCE A110 TOILET A111 TOILET A112 VEST A114 MECH A116 PUBLIC LOBBY A115 COUNCIL CHAMBERS A117 KITCHENETTE A123 OFFICE A127 OFFICE A126 STORAGE A124 MECH A125 CIRC A119 OFFICE A120 EOC A122 OFFICE A130 CIRC A128 TOILET A131 INTERVIEW A134 VEST A136 CIRC A132 SQUAD ROOM A137 SEC INT A133 CIRC A138 EVIDENCE PROCESSING A139 EVIDENCE STORAGE A140 CIRC A141 BOOKING A142 LOCKERS A143 TOILET A144 GARAGE A145 MECH A146 JAN A113 OFFICE A105 OFFICE A106 KITCHENETTE A104 COAT ROOM A102OFFICE A135 POLICE RECEPTION A129 COPY A121 RECEPTION A118 10x8 20"x12" LOUVER BY OTHERS 10x10 300 C 10x10 300 C 10x10 EF 1 8x8 100 C 6x6 2408 200 A 2408 100 A 4-2-6 85 D 10x8 150 C (TYP. 2)10x108ø 6ø 16x10 B (TYP. 2)16x108ø 8ø 8øEF 4 10x10 2406 150 A (TYP. 2) 12x6 250 C 10x8EX EXH 18x18 UP 2408 265 A 1 1 1 1 1 1 1 1 1 1 1 1 2408 165 A (TYP. 3) 1 1 1 1 1 1 1 1 1 65 CFM 200 CFM 140 CFM 140 CFM 200 CFM 150 CFM 60 CFM 200 CFM 200 CFM 200 CFM 75 CFM 75 CFM 14x10 B (TYP. 2) 300 CFM 300 CFM 100 CFM 50 CFM 100 CFM 100 CFM 14x10 B (TYP. 2) 14x10 B (TYP. 2) 135 CFM 135 CFM 135 CFM 2406 150 A 4-2-6 80 D 8"x24" LOUVER BY OTHERS 20"x12" LOUVER BY OTHERS 190 CFM 190 CFM 190 CFM 190 CFM 150 CFM 150 CFM 50 CFMEX 12x102 2 2 2 2406 150 A EX 48x246x6 50 C F F 14x1014x10 7ø EX 7ø EX 7øEX 4øEX HP-1 EX HP-2 EX HP-3 100 CFM 100 CFM 2408 230 A 2406 100 A EX HP-4 EX HP-5 EX HP-6 EX HP-7 1 275 CFM 1 275 CFM 1 225 CFM 1 225 CFM 1 225 CFM 1 135 CFM 6x6 100 C 2 EX 10x14 TO EX HP-1 TO EX HP-8 TO EX HP-2 EX 48x24EX 12ø 24x24 B (TYP. 2) 24x8 1 100 CFM 10x10 B (TYP. 2) 14x10 10x10 B (TYP. 2) 10x10 B (TYP. 2)10x10EF 2 14x10 B (TYP. 2) 1 1 1 1 14x1014x10 B (TYP. 2) 6 125 E 14x10 B (TYP. 2) 300 CFM 300 CFM 300 CFM 300 CFM 1 75 CFM 300 CFM 1 1 150 CFM 1 50 CFM 1 100 CFM1300 CFM 1 250 CFM 1 110 CFM 1 110 CFM 1 200 CFM 1 200 CFM 1 200 CFM 1 200 CFM 1 140 CFM 150 CFM 1 580 CFM 1 80 CFM 1 1100 CFM 1 50 CFM 14x101 1 1 2 2 2 2 2 3 8x8 150 C 3 38 70 E 3 3 3 SSU 1 PFH 14 5 4 LIQ SUC CD 6 4 HVAC PLAN GENERAL NOTES: 1. TRANSFER DUCTS AND DUCTS CONNECTED TO TRANSFER FANS SHALL HAVE 1" INTERNAL SOUND ATTENUATING LINER 2. DO NOT INSTALL FLEXIBLE DUCT CONNECTIONS ABOVE INACCESSIBLE CEILINGS 3. DIFFUSER DUCT RUNOUTS AND FLEXIBLE DUCT CONNECTIONS SHALL BE THE SAME SIZE AS THE DIFFUSER NECK. 5. LOCATE BALANCING DAMPERS ABOVE A4CCESSIBLE CEILINGS WHERE POSSIBLE. 5. COORDINATE LOCATIONS OF ANY ACCESS PANELS REQUIRED IN WALLS OR CEILINGS WITH GENERAL CONTRACTOR. 6. ROUTE DUCTS BETWEEN JOISTS AND THROUGH JOIST WEBS WHERE REQUIRED TO COORDINATE WITH THE INSTALLATION OF OTHER TRADES AND TO MAINTAIN CEILING HEIGHTS. COORDINATE LOCATIONS PRIOR TO CROSS BRACING TO ENSURE THERE ARE NO CONFLICTS. AREAS KEYNOTED ARE MINIMUM REQUIRED. 7. DIFFUSER AND REGISTER LOCATIONS SHALL BE COORDINATED WITH LIGHT FIXTURE LOCATIONS AND SHALL BE IN ACCORDANCE WITH CEILING PATTERNS AS SHOWN ON THE ARCHITECTURAL REFLECTED CEILING PLANS. 8. ALL RISES AND DROPS IN DUCTWORK ARE NOT NECESSARILY SHOWN. LAYOUT ROUTING AND COORDINATE WORK WITH OTHER TRADES BEFORE CONSTRUCTION. 9. MECHANICAL CONTRACTOR SHALL BE RESPONSIBLE FOR CUTTING AND PATCHING OF CONSTRUCTION UNLESS OTHERWISE NOTED ON THE PLANS. NO CUTTING OF STRUCTURAL MEMBERS OR STRUCTURE WHICH WILL DETERIORATE THE INTEGRITY AND STRENGTH OF THE BUILDING WILL BE ALLOWED WITHOUT WRITTEN APPROVAL FROM THE STRUCTURAL ENGINEER. 11. MECHANICAL CONTRACTOR SHALL DETERMINE LIMITATIONS AND/OR CONFLICTS RELATIVE TO THE EXECUTION OF HIS WORK PRIOR TO BID. VERIFY EXACT DETAIL OF INSTALLATION REQUIRED TO PROVIDE SYSTEMS SHOWN WITHIN SPACE INTENDED. 12. THE MECHANICAL CONTRACTOR SHALL REMOVE ALL EXISTING CEILING TILES AND GRIDS AS REQUIRED FOR INSTALLATION OF NEW WORK. ANY DAMAGED TILES AND OR GRIDS SHALL BE REPLACED WITH NEW TO MATCH AT THE CONTRACTORS EXPENSE. HVAC PLAN KEYED NOTES: 1 BALANCE INDICATED DIFFUSER TO NOTED CFM. 2 REINSTALL SALAVAGED THERMOSTAT AT LOCATION INDICATED. PROVIDE NEW CONTROL WIRING TO UNIT AS REQUIRED. 3 CAP DUCT/LOUVER PER DETAIL AND SEAL TO BE WATER TIGHT AND INSULATE. /E6 M3.0 4 PROVIDE 24" TALL STAND AT CONDENSING UNIT. PROVIDE WIND BAFFLE FOR LOWER AMBIENT OPERATING TEMPERATURE. LOCATE UNIT 12 INCHES FROM BUILDING PER REQUIRED CLEARANCE LISTED IN INSTALLATION MANUAL. 5 PIPING SHALL PENETRATE WALL AT UNIT CONNECTIONS SUCH THAT NO HORIZONTAL PIPING IS LOCATED OVER DATA ROOM EQUIPMENT. 6 PROVIDE DUCT INSULATION ON INDICATED DUCTWORK. EXISTING LOUVER R-12.5, EXTRUDED POLYSTYRENE INSULATION TURN END OF DUCT CAP, MECHANICALLY FASTEN & CAULK TO CREATE A WATER TIGHT SEAL TO LOUVER SLEEVE. SHEETMETAL DUCT CAP SPLIT SYSTEM UNIT / CONDENSING UNIT UNIT NO.SERVES MANUFACTURER MODEL UNIT TYPE COOLING COIL INDOOR ELECTRIC AIR COOLED CONDENSOR CONDENSER ELEC REMARKSCOIL TYPE COIL CIRCUITS TOTAL MBH POWER RLA VOLTS PH UNIT MODEL COMPRESSOR LOCATION FANS AMBIENT RLA VOLTS PHASE ROWS (W)NUMBER NUMBER TYPE TEMPERATURE SSU-1 DATA/STORAGE ROOM BOSCH 8733953096 WALL MOUNT DX R410A 1 1 17000 58 0.4 230 1 PFH-1 8733953117 TWIN-ROTARY OUTDOOR/STAND 1 -20 115 230 1 1,2,3,4,5 NOTES: 1. INSTALL IN ACCORDANCE WITH MANUFACTURER'S WRITTEN INSTRUCTIONS. 2. PROVIDE WITH LOW AMBIENT KIT TO OPERATE TO -20°. 3. PROVIDE CONDENSING UNIT WITH SINGLE POINT DISCONNECTION. 4. PROVIDE INDOOR UNIT WITH THERMOSTAT CONTROLLER BOSCH BCC50. 5. PROVIDE 24" STAND AT OUTDOOR UNIT TO KEEP UNIT ABOVE SNOW LEVEL. F E D C B A 1 2 3 4 5 6 7 8 M MN NorthCheck: Drawn: Date: Comm: License Number: I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed under the laws of the State of Scale: Date 11/16/2021 1:52:51 PMC:\Users\jmaust\Documents\182292 Corcoran City Hall & Police MECH_2021_jmaustG3HVE.rvtAs indicatedCentral: \\wae-srv-mndata\GOV_CITY\CI-Corcoran\City Hall-Police\182292 Remodel PhaseI\05_MECH\Revit\182292 Corcoran City Hall & Police MECH_2021.rvtCITY OF CORCORAN Corcoran City Hall & Police Remodel M3.0 MAIN LEVEL HVAC PLAN 8200 County Road 116, Corcoran, Minnesota 55340 8200 County Road 116 Corcoran, Minnesota 55340 ISSUE BID SET PJ JM 05/22/2020 182292 MINNESOTA 05/26/2020 KEVIN MARSHALL 23989 PROFESSIONAL ENGINEER 1/8" = 1'-0" HVAC PLAN - MAIN LEVELD1 TO EX HP-6 TO EX HP-7 NOT TO SCALEE6LOUVER DUCT PATCH DETAIL 2 Revisions Description Date Num ADDENDUM #2 06/12/2020 1 PR #05 12/03/2020 2 PR #12 02/23/2021 3 PR #18 11/16/2021 4 4 4 GENERAL SHEET NOTESKEYED SHEET NOTES DN REF F FS FACPWP 48" J JTV TVTVTV J FS FS 46" 46" FS FS FS FS FS FS FS T FS FS D2D2 ABAB REF D4D6D2 D2D2TV TV 88" 88"TV60"SS TV88"M M D2 D2D2D2D2D2S CR D6D6D6 D2D2 D2D2ABD2SELSELS ELJHDSCR S CR S CR SCR S CR S CR S CR D2SELS ELD2D2D2D2D2D2D2D2D2D2D2D2D2D2S CR SCRS CR SCR S CR S CR S CR D2 SCR S CR SCRSCRSCRD2S CR HA HA HA TV 88" ABAB D2 ABD2ABSCRJHDJJSCRSCRSCRD2 S EL T/S w/P ABABJ J MWAB J J D2 60"60"D2D2 88"TVTV88"D2D290"D2ABABD484"D284"D2 D2 D2 KEYED SHEET NOTES A. SOME NOTES MAY NOT APPLY TO THIS SHEET. B. SOME NOTES MAY NOT APPLY TO THIS SHEETS. C. ALL BOXES, CONDUIT AND WIRING TO BE CONCEALED. NO EXPOSED BOXES, CONDUIT AND WIRING SHALL BE ALLOWED UNLESS NOTED OTHERWISE. D. COORDINATE DEVICE LOCATIONS WITH OTHER TRADES INCLUDING HVAC EQUIPMENT, DUCTWORK, SPRINKLER PIPING AND BUILDING STRUCTURAL MEMBERS. E. VERIFY LOCATIONS AND ROUGH-IN REQUIREMENTS OF ALL OWNER FURNISHED EQUIPMENT PRIOR TO ROUGH-IN. F. CIRCUIT WIRING IS NOT SHOWN EXCEPT FOR SWITCHING INTENT OF FIXTURES AND CONTROL OF DEVICES. G. GFCI RECEPTACLES SHALL BE WIRED TO PROTECT ONLY THE DEVICES IN THAT OUTLET BOX. DOWNSTREAM DEVICES SHALL NOT BE PROTECTED BY GFCI. H. CIRCUIT NUMBERS SHOWN ARE FOR SCHEMATIC PURPOSES AND ARE FOR DISTINGUISHING CIRCUITS. RECORD AS- BUILT CIRCUITING IN A TYPED AND DATED PANELBOARD SCHEDULE. I. PROVIDE SEPARATED CONDUITS FOR ALL EMERGENCY CIRCUITS, DO NOT COMBINE WITH NORMAL BUILDING WIRING. J. COORDINATE HEIGHTS OF ALL DEVICES WITH MILLWORK AND MODULAR FURNITURE SHOP DRAWINGS PRIOR TO ROUGH-IN. K. OFFSET BACK TO BACK BOXES AT LEAST 12 INCHES EXCEPT IN RESIDENT ROOMS WHERE PUTTY-PADS SHALL BE PROVIDED (3M MPP+ OR EQUIVALENT). L. ELECTRICAL CONTRACTOR SHALL BE RESPONSIBLE FOR WIRING ALL ELECTRICAL ITEMS SHOWN ON THE DRAWINGS, EXCEPT ITEMS LISTED ON SHEET E0.01 GENERAL ELECTRICAL NOTES. M. SEE FIRE ALARM ZONE SCHEDULE FOR INITIATING ZONES AND SIGNAL CIRCUITS. N. COORDINATE WITH OTHER TRADES AND REFER TO DIV 27 & 28 SPECIFICATIONS FOR FULL REQUIREMENTS. O. INSTALL DATA/SYSTEMS CONDUIT WITH NO MORE THAN (2) 90° BENDS BETWEEN PULL BOXES, AND NO MORE THAN 100'-0" BETWEEN PULL BOXES. PULL BOXES SHALL BE INSTALLED FOR STRAIGHT THRU PULLS ONLY. P. ALL COMMUNICATIONS CABLES SHALL BE INSTALLED IN CONDUIT, CABLE TRAY, OR SUPPORTED BY CABLE HOOKS. PROVIDE BUSHINGS AT THE ENDS OF ALL CONDUIT WHERE STUBBED ABOVE ACCESSIBLE CEILINGS OR WHERE DROPPED INTO CABLE TRAY. PROVIDE CABLE HOOKS ABOVE ACCESSIBLE CEILINGS FOR CABLE INSTALLATION WHERE NOT INSTALLED IN CONDUIT OR CABLE TRAY. Q. COORDINATE RECESSED CASEWORK DEVICES AND ABOVE COUNTER (AB) DEVICES WITH ARCHITECTURAL ELEVATION DRAWINGS AND DETAILS. MATCH ELEVATIONS WITH DIVISION 26 DEVICES UNLESS NOTED OTHERWISE. 1. ROOM TO REMAIN AS IS. NO WORK REQUIRED UNLESS NOTED OTHERWISE. 2. PROVIDE 120V CONNECTION FROM NEAREST CIRCUIT WITH AMPLE CAPACITY. 3. ELECTRICAL SERVICE - SEE ELEVATION ON SHEET E6.0. 4. PROVIDE EXTENSION OF EXISTING CIRCUITRY AND CONNECTION TO REPLACEMENT EXHAUST FAN. 5. ROUTE NEW FEEDER AND FIBER OPTIC IN SMR (SIZE AS REQUIRED) AND FOLLOW THE CEILING BEAM STRUCTURE MOUNTING ON THE EAST SIDE OF THE BEAM. SEE ARCHITECTURAL ELEVATION DETAIL FOR DEFINITION. 6. PROVIDE 120V CIRCUIT TO HAND DRYER. 7. EXISTING FIRE ALARM PANEL - TO REMAIN. PROVIDE ALL NEW CONNECTIONS AND MISCELLANEOUS EQUIPMENT FOR A COMPLETE INSTALLATION. 8. EXISTING TR - ROUTE CABLES AS SHOWN ON PLANS. PROVIDE ADDITIONAL PLYWOOD FOR SECURITY INTEGRATOR'S EQUIPMENT. COORDINATE WITH THE OWNER'S SECURITY INTEGRATOR. 9. PROVIDE PRIMARY GROUND BAR. SEE DETAIL. 10. CONNECT NEW CIRCUITS. MODIFY EXISTING CIRCUITS DEMOLISHED TO POWER NEW. PROVIDE NEW TYPEWRITER DIRECTORY. 11. CABLING ROUTING - NEW CABLING SHALL BE ROUTED TO ASSOCIATED RACK. 12. SEE DETAIL DRAWING E6.0 FOR ROUGH-IN AND CONNECTION REQUIREMENTS. 13. TV LOCATION DOES NOT REQUIRE HDMI INTERCONNECT. PROVIDE (2) DATA ROUTED TO NEAREST TELECOMMUNICATIONS ROOM. 14. DEVICES SHOWN FOR REFERENCE AND TO BE INSTALLED BY OTHERS. 15. COORDINATE ELEVATION OF TV WITH OWNER PRIOR TO ROUGH-IN. 16. CIRCUIT NEW RECEPTACLES TO EXISTING CIRCUITS RENDERED "SPARE" DURING DEMOLITION. PROVIDE NEW CIRCUIT BREAKERS IN EXISTING PANELBOARDS IF NECESSARY TO ACHIEVE THE CIRCUIT DENSITY SHOWN. CIRCUIT NUMBERS SHOWN ARE FOR REFERENCE ONLY AND INDICATE DESIRED CIRCUIT DENSITY. 17. CIRCUIT NEW LOADS TO THIS NEW PANELBOARD AS SHOWN. 18. PROVIDE 1-1/4"C. FOR TECHNOLOGY AND 3/4"C. FOR CONDUCTORS FOR POWER. STUB TO ABOVE ADJACENT ACCESSIBLE CEILING. FLOORBOX SHALL BE WIREMOLD RFB-4 WITH FURNITURE FEED(S). PROVIDE ALL FINAL CONNECTIONS TO FURNITURE AS REQUIRED BY THE MANUFACTURER. 19. PROVIDE WIREMOLD 4000 WITH DIVIDER FOR NEW DEVICES. ROUTE VERTICAL TO ABOVE ACCESSIBLE FINISHED CEILING TIGHT TO CORNER OF ROOM. 20. PROVIDE 1-1/4"C. WITH CABLES FOR TECHNOLOGY AND 3/4"C. FOR CONDUCTORS FOR POWER. STUB TO ABOVE NEAREST ACCESSIBLE CEILING. FLOORBOX SHALL BE WIREMOLD RFB-4 OR APPROVED EQUAL. L-1 L-3 L-2 EF-4 EF-3 3 OFFICE A135 INTERVIEW A134 CIRC A128 POLICE RECEPTION A129 VEST A136 CIRC A132SEC INT A133 BOOKING A142 TOILET A131 OFFICE A130 STORAGE A124 OFFICE A126 EVIDENCE PROCESSING A139 MECH A125 EVIDENCE STORAGE A140 SQUAD ROOM A137 LOCKERS A143 CIRC A141 TOILET A144 MECH A146 GARAGE A145 OFFICE A127 KITCHENETTE A123 COPY A121 CIRC A119 OFFICE A120 EOC A122 COUNCIL CHAMBERS A117 PUBLIC LOBBY A115 VEST A114 CONFERENCE A110 CIRC A108 MOTHER'S ROOM A109 COAT ROOM A102 VEST A101 CONFERENCE A103 KITCHENETTE A104 OPEN OFFICE A100OFFICE A105 OFFICE A106 STOR A107 MECH A116 TOILET A111 TOILET A112 JAN A113 EX-WH NL EF-1 EF-2 TR-2TR-1 10 12 12 1 1 12 10 7 8 6 6 L-4/9 L-4/9 L-4/9 L-4/11 L-4/11 L-4/11 COPYL-4/12 L-4/12 L-4/12 L-4/12 L-4/12 L-4/10 L-4/10 L-4/10 RECEPTION A118 CIRC A138 L-4/16 13AVHDMI AVHDMIAVHDMIAVHDMIEF-5 (ON ROOF) 14 15 14 L-4/10 L-4/9 L-4/1 L-4/1 L-4/3 L-4/3 L-4/7L-4/7L-4/5L-4/5 L-4/2 L-4/2 L-4/4 L-4/6 L-4/6 L-4/8 L-4/14 L-4/14 L-4/13 L-4/13 L-4/15 2 2 TR-1 E7.0 3 Sim DATA A147 PANELBOARD L-4PANELBOARDS L-1, L-3 16 17 L-1/1 L-1/1 L-1/1 L-1/3 L-1/3 L-1/3 L-1/3 L-1/5 L-1/5 L-1/5 L-1/5 L-1/5 L-1/2 L-1/2 L-1/2 L-1/4 L-1/4 L-1/4 L-1/6 L-1/6 L-1/6 L-1/7 L-1/7 L-1/7 L-1/7 L-1/7 L-1/9 L-1/9 L-1/9 L-1/11 L-1/11 L-1/11 4 4 10 ADA (1) 20/1 CB - L-3 (1) 20/1 CB - L-3 (1) 20/1 CB - L-3 EF-4 1 1 1 L-4/17 L-4/1711 1 1 1 1 5 L-4/12 L-4 1 1 1 18 18 1 2 2 2 L-4/13 20 20 3 L-4/19 3 213 AVHDMI22 L-4/114 88" 5 88" 5 88" 5 L-4/21 5 88"5 88"88"L-1/3 L-1/3 5 5 5 623 6 246 L-1/1 L-1/5 7 22 7 22 7 7 7 25 7 26 267 7 8 CONDENSING UNIT FAN COIL 27 12 STRANDS OM4 MULTI-MODE FIBER EXISTING TR A124 A147 TR-2 1 REFER TO ARCHITECTUAL ELEVATION FOR APPROXIMATE ROUTE ACROSS LOBBY 1 21. SEE ARCHITECTURAL ELEVATION ON A5.1 FOR MOUNTING INFORMATION. 22. FIELD VERIFY EXACT LOCATION WITH OWNER PRIOR TO ROUGH-IN. 23. DEMOLISH EXISTING D2. USE EXISTING ROUGH- IN TO PROVIDE NEW D2. 24. LOCATE NEW D2 ABOVE DOOR BUT BELOW CEILING. FIELD VERIFY EXACT LOCATION WITH OWNER PRIOR TO ROUGH-IN. 25. ELECTRICAL WALL GROMMET. SEE DETAIL ON E6.0. 26. PROVIDE RELAY TO HARDWIRE EXISTING WIRELESS HANDICAP ACTUATOR. CONNECT BACK TO ACCESS CONTROL PANEL. 27. PROVIDE A 30A-2P SAFETY SWITCH WITH FUSES AS REQUIRED BY THE EQUIPMENT MANUFACTURER. PROVIDE A TAP TO THE BUS OF PANEL L-3. SWITCH SHALL BE LOCATED BELOW AND LEFT OF THE PANELBOARD AND CAN BE NIPPLED TO THE ENCLOSURE. PROVIDE 3/4"C.- 2 # 10, #12G. TO CONDENSER AND 3/4"C. 2 #12, #12G. TO FAN COIL (INDOOR UNIT). PROVIDE ALL CONNECTIONS FOR A COMPLETE OPERATING SYSTEM. F E D C B A 1 2 3 4 5 6 7 8 E MN NorthCheck: Drawn: Date: Comm: License Number: I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed under the laws of the State of Scale: Date 11/11/2021 1:58:50 PMC:\Users\jfrazier\Documents\182292 Remodel Phase I (R18) NEW_JfrazierG7YGL.rvt1/8" = 1'-0"Central: \\wae-srv-mndata\GOV_CITY\CI-Corcoran\City Hall-Police\182292 Remodel Phase I\06_ELEC\Revit\182292Remodel Phase I (R18) NEW.rvtCity of Corcoran Corcoran City Hall & Police Remodel E2.0 MAIN LEVEL POWER AND SYSTEMS PLANS 8200 County Road 116 Corcoran, Minnesota 55340 8200 County Road 116 Corcoran, Minnesota 55340 S.SKARVAN J.FRAZIER 5/26/2020 182292 MINNESOTA 5/26/2020 BRADLEY R. JOHANNSEN 43936 PROFESSIONAL ENGINEER 1/8" = 1'-0" MAIN LEVEL POWER AND SYSTEMS PLANE1 NTS TECHNOLOGY RISER1 Revisions Description Date Num Addendum #2 6/12/2020 1 PR #1 10/12/2020 2 PR #4 11/18/2020 3 PR #6 12/3/2020 4 PR #8 1/14/2021 5 PR #9 2/1/2021 6 PR #12 2/16/2021 7 PR #16 4/27/2021 8 PR #18 11/11/2021 9 1 1 1 1 3 4 6 7 9 To: Kevin Mattson, City of Corcoran From: Kent Torve, PE City Engineer Nick Wyers, PE File: 227701079 Date: January 6, 2022 Subject: 66th Avenue/Gleason Parkway Corridor Improvements – Pay Request #3 Reference: 66th Avenue/Gleason Parkway Corridor Improvements – Pay Request #3 Council Action Requested We recommend approval of the Payment Request #3 New Look Contracting in the amount of $551,185.69 on the 66th Avenue/Gleason Parkway Corridor Improvements Project. Project Update The amount brings the total approved to date 68% of the total project value before withholding the 5% retainage amount of $70,372.53 The requested amount is related to mobilization, traffic control, site grading, storm sewer installation, turn lane construction, street construction, site restoration, and change order #1. Financing Financing is provided through developer escrow. Attachments Pay Request #3 Agenda Item: 7e. Memo SECTION 00 62 76 APPLICATION FOR PAYMENT FORM OWNER: PROJECT: CONTRACTOR: 3 Original Contract Amount: Contract Changes approved to Date (List Change Order Numbers):CO #1 Revised Contract Price : Work Completed to Date (attached): Retainage to Date, 5%: Work Completed to Date Less Retainage to Date: Total Amount Previously Certified: Payment Request This Estimate: CONTRACTOR Application for Payment Form Project No. 227701079 00 62 76-1 City of Corcoran 66th Avenue/Gleason Parkway Corridor Improvements New Look Contracting, Inc. 70,372.53$ 1,337,078.08$ PAY ESTIMATE NO. I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid. 1,908,607.40$ 133,707.00$ 2,042,314.40$ 1,407,450.61$ 785,892.39$ 551,185.69$ and New Look Contracting, Inc. (CONTRACTOR) and all authorized changes therto: By Title Approval: (CONTRACTOR) CITY OF CORCORAN Application for Payment Form Project No. 227701079 00 62 76-2 CERTIFICATE OF CONTRACTOR I hereby certify that the work and the materials supplied to date, as shown on the request for payment, represents the actual value of accomplishment under the terms of the contract dated 06/18/2021 between betweeen the City of Corcoran (OWNER) STANTEC CONSULTING SERVICES, INC. END OF SECTION Date Date Date Director of Business Operations Eric Stratford New Look Contracting 1/6/2022 1/5/2022 LINE NO.ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE QUANTITY COST QUANTITY COST QUANTITY COST 1 MOBILIZATION & DEMOBILIZATION LUMP SUM 1 75,000.00$ 75,000.00$ 1 75,000.00$ 0.5 37,500.00$ 0.5 37,500.00$ 2 TRAFFIC CONTROL LUMP SUM 1 6,300.00$ 6,300.00$ 0.9 5,670.00$ 0.5 3,150.00$ 0.4 2,520.00$ 3 PROVIDE ACCESS & MAINTENANCE LUMP SUM 1 1.00$ 1.00$ 0.8 0.80$ 0.5 0.50$ 0.3 0.30$ 4 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 2711 1.50$ 4,066.50$ 2,684 4,026.00$ 2,684.0 4,026.00$ 0.0 -$ 5 REMOVE BITUMINOUS PAVEMENT SQ YD 1875 6.75$ 12,656.25$ 1900 12,825.00$ 485.0 3,273.75$ 1,415.0 9,551.25$ 6 CLEARING AND GRUBBING ACRE 1 7,600.00$ 7,600.00$ 1 7,600.00$ 1.0 7,600.00$ 0.0 -$ 7 CLEAR AND GRUB TREE TREE 17 200.00$ 3,400.00$ 17 3,400.00$ 17.0 3,400.00$ 0.0 -$ 8 REMOVE STORM SEWER PIPE LF 193 13.00$ 2,509.00$ 256 3,328.00$ 256.0 3,328.00$ 0.0 -$ 9 REMOVE CMP FLARED-END SECTION EACH 3 150.00$ 450.00$ 3 450.00$ 2.0 300.00$ 1.0 150.00$ 10 SALVAGE & REINSTALL SIGN EACH 1 333.00$ 333.00$ 1 333.00$ 0.0 -$ 1.0 333.00$ 11 REMOVE SIGN AND POST EACH 7 45.00$ 315.00$ 7 315.00$ 3.0 135.00$ 4.0 180.00$ 12 REMOVE FENCE LF 1092 3.00$ 3,276.00$ 2,551 7,653.00$ 2,548.0 7,644.00$ 3.0 9.00$ 13 PAVEMENT MARKING REMOVAL LUMP SUM 1 5,700.00$ 5,700.00$ 0.5 2,850.00$ 0.0 -$ 0.5 2,850.00$ 14 CONNECT TO EXISTING SANITARY MANHOLE EACH 1 2,576.00$ 2,576.00$ 1 2,576.00$ 1.0 2,576.00$ 0.0 -$ 15 12" PVC C-900 DR-18 SANITARY SEWER PIPE LF 330 107.00$ 35,310.00$ 330 35,310.00$ 330.0 35,310.00$ 0.0 -$ 16 12" PVC SDR 26 SANITARY SEWER PIPE LF 400 61.00$ 24,400.00$ 400 24,400.00$ 400.0 24,400.00$ 0.0 -$ 17 12" PVC SDR 35 SANITARY SEWER PIPE LF 1903 51.00$ 97,053.00$ 1903 97,053.00$ 1,903.0 97,053.00$ 0.0 -$ 18 12" PVC PLUG EACH 2 238.00$ 476.00$ 2 476.00$ 2.0 476.00$ 0.0 -$ 19 IMPROVED PIPE FOUNDATION - 24" THICK LF 722 8.00$ 5,776.00$ 40 320.00$ 40.0 320.00$ 0.0 -$ 20 PIPE JACKING 36" STEEL CASING LF 140 856.00$ 119,840.00$ 140 119,840.00$ 140.0 119,840.00$ 0.0 -$ 21 4' DIA. SANITARY SEWER MANHOLE EACH 5 6,340.00$ 31,700.00$ 5 31,700.00$ 5.0 31,700.00$ 0.0 -$ 22 4' DIA SANITARY STRUCTURE OVERDEPTH (>12' DEPTH)LF 2 1,100.00$ 2,200.00$ 0 -$ 0.0 -$ 0.0 -$ 23 ANTI-SEEPAGE COLLAR EACH 5 275.00$ 1,375.00$ 4 1,100.00$ 4.0 1,100.00$ 0.0 -$ 24 INSTALL STRUCTURE SIGN POST AND MARKER EACH 9 167.00$ 1,503.00$ 5 835.00$ 0.0 -$ 5.0 835.00$ 25 CONNECT TO EXISTING 24" CMP EACH 1 490.00$ 490.00$ 1 490.00$ 0.0 -$ 1.0 490.00$ 26 CONNECT TO EXISTING STORM STRUCTURE EACH 1 400.00$ 400.00$ 2 800.00$ 1.0 400.00$ 1.0 400.00$ 27 24" CMP STORM SEWER PIPE LF 7 77.00$ 539.00$ 7 539.00$ 0.0 -$ 7.0 539.00$ 28 24" CMP FLARED-END SECTION W/ TRASH GUARD EACH 1 940.00$ 940.00$ 1 940.00$ 0.0 -$ 1.0 940.00$ 29 12" RCP SEWER CLASS V LF 330 57.00$ 18,810.00$ 332 18,924.00$ 330.0 18,810.00$ 2.0 114.00$ 30 15" RCP SEWER CLASS V LF 857 59.00$ 50,563.00$ 851 50,209.00$ 851.0 50,209.00$ 0.0 -$ 31 18" RCP SEWER CLASS V LF 110 63.00$ 6,930.00$ 110 6,930.00$ 109.0 6,867.00$ 1.0 63.00$ 32 21" RCP SEWER CLASS V LF 134 70.00$ 9,380.00$ 125 8,750.00$ 104.0 7,280.00$ 21.0 1,470.00$ 33 48" RCP SEWER CLASS V LF 122 306.00$ 37,332.00$ 124 37,944.00$ 124.0 37,944.00$ 0.0 -$ 34 21" RCP FLARED END SECTION W/ TRASH GUARD EACH 4 2,000.00$ 8,000.00$ 4 8,000.00$ 4.0 8,000.00$ 0.0 -$ 35 48" RCP FLARED END SECTION EACH 2 5,550.00$ 11,100.00$ 2 11,100.00$ 2.0 11,100.00$ 0.0 -$ 36 CONSTRUCT DRAINAGE STRUCTURE - 4' DIA MH EACH 10 3,387.00$ 33,870.00$ 10 33,870.00$ 10.0 33,870.00$ 0.0 -$ 37 CONSTRUCT DRAINAGE STRUCTURE W/ STRUCTURAL POLLUTION CONTROL DEVICE - 6' DIA MH EACH 1 15,087.00$ 15,087.00$ 1 15,087.00$ 1.0 15,087.00$ 0.0 -$ 38 CONSTRUCT DRAINAGE STRUCTURE - 2'X3' CB EACH 6 2,130.00$ 12,780.00$ 6 12,780.00$ 6.0 12,780.00$ 0.0 -$ 39 CONSTRUCT OUTLET CONTROL STRUCTURE - 5' DIA MH EACH 1 8,568.00$ 8,568.00$ 1 8,568.00$ 1.0 8,568.00$ 0.0 -$ Pay Request #3 66th Avenue/Gleason Parkway Corridor Improvements Project Number: 227701079 1/5/2021 City of Corcoran COMPLETED TO DATE PAY REQUEST #3 January 2022 BASE BID: 66th Avenue/Gleason Parkway Corridor Improvements Less Previous Payments 40 4" PVC DRAINTILE PIPE LF 875 21.00$ 18,375.00$ 875 18,375.00$ 715.0 15,015.00$ 160.0 3,360.00$ 41 6" PVC DRIANTILE PIPE LF 235 27.00$ 6,345.00$ 235 6,345.00$ 0.0 -$ 235.0 6,345.00$ 42 4" PVC DRAINTILE CLEANOUT EACH 2 295.00$ 590.00$ 2 590.00$ 0.0 -$ 2.0 590.00$ 43 6" PVC DRAINTILE CLEANOUT EACH 2 430.00$ 860.00$ 2 860.00$ 0.0 -$ 2.0 860.00$ 44 FILTRATION BENCH SY 131 140.00$ 18,340.00$ 131 18,340.00$ 0.0 -$ 131.0 18,340.00$ 45 4" INSULATION SF 200 4.00$ 800.00$ 96 384.00$ 96.0 384.00$ 0.0 -$ 46 RANDOM RIP RAP CLASS III (GRANITE)TON 100 100.00$ 10,000.00$ 100 10,000.00$ 100.0 10,000.00$ 0.0 -$ 47 ADJUST EXISTING VALVE BOX EACH 6 480.00$ 2,880.00$ 0 -$ 0.0 -$ 0.0 -$ 48 ADJUST EXISTING CURB STOP & BOX EACH 1 235.00$ 235.00$ 1 235.00$ 0.0 -$ 1.0 235.00$ 49 HYDRANT EXTENSION EACH 2 1,240.00$ 2,480.00$ 1 1,240.00$ 0.0 -$ 1.0 1,240.00$ 50 INSTALL WATERMAIN OFFSET LUMP SUM 1 12,066.00$ 12,066.00$ 1 12,066.00$ 1.0 12,066.00$ 0.0 -$ 51 IRRIGATION SYSTEM & DESIGN LUMP SUM 1 33,250.00$ 33,250.00$ 0.5 16,625.00$ 0.0 -$ 0.5 16,625.00$ 52 IRRIGATION BOOSTER PUMP LUMP SUM 1 640.00$ 640.00$ 0 -$ 0.0 -$ 0.0 -$ 53 4" NON-METALLIC CONDUIT CROSSING (IRRIGATION)LIN FT 345 3.00$ 1,035.00$ 310 930.00$ 0.0 -$ 310.0 930.00$ 54 STRIP, STOCKPILE, AND RESPREAD TOPSOIL LUMP SUM 1 27,320.00$ 27,320.00$ 0.5 13,660.00$ 0.25 6,830.00$ 0.25 6,830.00$ 55 SALVAGE & RESPREAD EXISTING WETLAND SOILS (AS REQUIRED BY PERMIT)LUMP SUM 1 12,500.00$ 12,500.00$ 0.5 6,250.00$ 0.25 3,125.00$ 0.25 3,125.00$ 56 COMMON EXCAVATION - ONSITE (EV) (P)CU YD 10440 8.00$ 83,520.00$ 7995 63,960.00$ 6,995.0 55,960.00$ 1,000.0 8,000.00$ 57 COMMON EXCAVATION - OFFSITE (LV)CU YD 9700 13.00$ 126,100.00$ 192 2,496.00$ 192.0 2,496.00$ 0.0 -$ 58 COMMON BORROW (EV) (POND)CU YD 250 0.01$ 2.50$ 0 -$ 0.0 -$ 0.0 -$ 59 COMMON BORROW - IMPORT (LV)CU YD 250 0.01$ 2.50$ 0 -$ 0.0 -$ 0.0 -$ 60 LOAM TOPSOIL (LV)CU YD 50 0.01$ 0.50$ 0 -$ 0.0 -$ 0.0 -$ 61 SUBGRADE EXCAVATION - OFFSITE (EV)CU YD 3900 13.00$ 50,700.00$ 613 7,969.00$ 613.0 7,969.00$ 0.0 -$ 62 GEOTEXTILE FABRIC, TYPE V NON-WOVEN SQ YD 11745 2.00$ 23,490.00$ 11,745 23,490.00$ 1,120.0 2,240.00$ 10,625.0 21,250.00$ 63 SELECT GRANULAR BORROW, 5% MOD TON 800 18.00$ 14,400.00$ 800 14,400.00$ 500.0 9,000.00$ 300.0 5,400.00$ 64 AGGREGATE BASE CLASS 5, 100% CRUSHED TON 9900 19.00$ 188,100.00$ 8165 155,135.00$ 2,235.8 42,480.20$ 5,929.2 112,654.80$ 65 AGGREGATE SURFACING CLASS 2, 100 % CRUSHED LIMESTONE TON 240 35.00$ 8,400.00$ 110 3,850.00$ 22.0 770.00$ 88.0 3,080.00$ 66 STABILIZING AGGREGATE, 3" MINUS TON 1500 0.01$ 15.00$ 0 -$ 0.0 -$ 0.0 -$ 67 BITUMINOUS TACK COAT MATERIAL GAL 515 3.50$ 1,802.50$ 230 805.00$ 20.0 70.00$ 210.0 735.00$ 68 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C)TON 1830 80.00$ 146,400.00$ 576 46,080.00$ 128.8 10,304.00$ 447.2 35,776.00$ 69 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C)TON 1830 78.00$ 142,740.00$ 1800 140,400.00$ 376.4 29,359.20$ 1,423.6 111,040.80$ 70 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B)TON 425 103.00$ 43,775.00$ 0 -$ 0.0 -$ 0.0 -$ 71 B618 CURB AND GUTTER LF 3181 14.50$ 46,124.50$ 0 -$ 0.0 -$ 0.0 -$ 72 6" CONCRETE WALK SQ FT 595 10.00$ 5,950.00$ 0 -$ 0.0 -$ 0.0 -$ 73 TRUNCATED DOMES SQ FT 96 112.00$ 10,752.00$ 0 -$ 0.0 -$ 0.0 -$ 74 SIGN PANELS TYPE C SQ FT 93 38.00$ 3,534.00$ 59 2,242.00$ 0.0 -$ 59.0 2,242.00$ 75 INSTALL SIGN TYPE C AND POST EACH 14 5.50$ 77.00$ 6 33.00$ 0.0 -$ 6.0 33.00$ 76 INSTALL SIGN POST EACH 2 500.00$ 1,000.00$ 0 -$ 0.0 -$ 0.0 -$ 77 STREET NAME SIGN PLATE EACH 10 5.50$ 55.00$ 0 -$ 0.0 -$ 0.0 -$ 78 INSTALL STREET NAME SIGN PLATE AND POST EACH 2 450.00$ 900.00$ 0 -$ 0.0 -$ 0.0 -$ 79 INSTALL TYPE III BARRICADE EACH 2 450.00$ 900.00$ 0 -$ 0.0 -$ 0.0 -$ 80 PAVEMENT MESSAGE (RT ARROW) THERMOPLASTIC (GROUND-IN)EACH 4 450.00$ 1,800.00$ 4 1,800.00$ 0.0 -$ 4.0 1,800.00$ 81 PAVEMENT MESSAGE (LT ARROW) THERMOPLASTIC (GROUND-IN)EACH 4 450.00$ 1,800.00$ 4 1,800.00$ 0.0 -$ 4.0 1,800.00$ 82 4" DOUBLE SOLID LINE YELLOW - MULTI-COMPONENT (GROUND-IN)LIN FT 3241 2.00$ 6,482.00$ 3241 6,482.00$ 0.0 -$ 3,241.0 6,482.00$ 83 6" SOLID LINE WHITE - MULTI-COMPONENT (GROUND-IN)LIN FT 2882 2.00$ 5,764.00$ 2922 5,844.00$ 0.0 -$ 2,922.0 5,844.00$ 84 4" SOLID LINE WHITE - MULTI-COMPONENT (GROUND-IN)LIN FT 1200 1.00$ 1,200.00$ 1200 1,200.00$ 0.0 -$ 1,200.0 1,200.00$ 85 4" BROKEN LINE WHITE - MULTI-COMPONENT (GROUND- IN)LIN FT 495 1.00$ 495.00$ 430 430.00$ 0.0 -$ 430.0 430.00$ 86 24" SOLID LINE YELLOW - MULTI-COMPONENT (GROUND- IN)LIN FT 256 10.00$ 2,560.00$ 102 1,020.00$ 0.0 -$ 102.0 1,020.00$ 87 TEMPORARY MAILBOXES LUMP SUM 1 2,700.00$ 2,700.00$ 0 -$ 0.0 -$ 0.0 -$ 88 BOULDER RETAINING WALL LUMP SUM 1 12,500.00$ 12,500.00$ 0 -$ 0.0 -$ 0.0 -$ 89 3" NON-METALLIC CONDUIT CROSSING (SMALL UTILITIES)LIN FT 870 13.00$ 11,310.00$ 527 6,851.00$ 0.0 -$ 527.0 6,851.00$ 90 BARBWIRE FENCE LIN FT 965 5.50$ 5,307.50$ 0 -$ 0.0 -$ 0.0 -$ 91 SEED MIXTURE - 34-171 SQ YD 24005 0.20$ 4,801.00$ 1694 338.80$ 0.0 -$ 1,694.0 338.80$ 92 SEED MIXTURE - 25-131 SQ YD 6522 0.20$ 1,304.40$ 3006 601.20$ 0.0 -$ 3,006.0 601.20$ 93 SEED MIXTURE - 25-141 SQ YD 26325 0.15$ 3,948.75$ 11898 1,784.70$ 1,150.0 172.50$ 10,748.0 1,612.20$ 94 SEED MIXTURE - 33-261 SQ YD 1910 0.50$ 955.00$ 0 -$ 0.0 -$ 0.0 -$ 95 SODDING TYPE LAWN SQ YD 2350 12.00$ 28,200.00$ 0 -$ 0.0 -$ 0.0 -$ 96 PERENNIAL - #1 CONT EACH 226 20.00$ 4,520.00$ 0 -$ 0.0 -$ 0.0 -$ 97 DECIDUOUS SHRUB (#5 CONT.)EACH 68 81.00$ 5,508.00$ 0 -$ 0.0 -$ 0.0 -$ 98 DECIDUOUS TREE - 2.5" B&B EACH 24 667.00$ 16,008.00$ 0 -$ 0.0 -$ 0.0 -$ 99 DECIDUOUS TREE - 1.5" CAL B&B EACH 3 550.00$ 1,650.00$ 0 -$ 0.0 -$ 0.0 -$ 100 DECIDUOUS TREE - 6' HT. B&B CLUMP EACH 4 525.00$ 2,100.00$ 0 -$ 0.0 -$ 0.0 -$ 101 STABILIZED CONSTRUCTION EXIT - MAINTAINED LUMP SUM 1 1.00$ 1.00$ 0 -$ 0.0 -$ 0.0 -$ 102 SILT FENCE, TYPE MS - MAINTAINED LIN FT 6465 1.50$ 9,697.50$ 16,141 24,211.50$ 16,058.0 24,087.00$ 83.0 124.50$ 103 BALE BARRIERS - MAINTAINED LIN FT 11320 3.50$ 39,620.00$ 3624.5 12,685.75$ 0.0 -$ 3,624.5 12,685.75$ 104 BIOLOG - MAINTAINED LIN FT 1200 2.75$ 3,300.00$ 336 924.00$ 320.0 880.00$ 16.0 44.00$ 105 INLET PROTECTION - MAINTAINED EACH 18 160.00$ 2,880.00$ 18 2,880.00$ 0.0 -$ 18.0 2,880.00$ 106 CULVERT PROTECTION - MAINTAINED EACH 2 225.00$ 450.00$ 0 -$ 0.0 -$ 0.0 -$ 107 STREET SWEEPER (WITH PICKUP BROOM)HOUR 50 0.01$ 0.50$ 6 0.06$ 0.0 -$ 6.0 0.06$ 108 WATER FOR DUST CONTROL MGAL 50 42.00$ 2,100.00$ 0 -$ 0.0 -$ 0.0 -$ 109 EROSION CONTROL MAT SQ YD 25 4.50$ 112.50$ 0 -$ 0.0 -$ 0.0 -$ 110 STRAW MULCH TYPE 3 SQ YD 45480 0.10$ 4,548.00$ 14588 1,458.80$ 0.0 -$ 14,588.0 1,458.80$ 111 EROSION CONTROL BLANKET CATEGORY 3N STRAW 2S SQ YD 13282 1.50$ 19,923.00$ 1250 1,875.00$ 1,150.0 1,725.00$ 100.0 150.00$ TOTAL BASE BID:1,908,607.40$ 1,289,063.61$ 827,255.15$ 461,808.46$ TOTAL ORIGINAL CONTRACT:1,908,607.40$ 1,289,063.61$ 827,255.15$ 461,808.46$ Change Order #1: Muck Excavation QUANTITY COST QUANTITY COST QUANTITY COST C0 1.1 MOBILIZATION & DEMOBILIZATION LUMP SUM 1 3,000.00$ 3,000.00$ 1 3,000.00$ 0.0 -$ 1.0 3,000.00$ C0 1.2 SALVAGE 12" RCP LIN FT 205 27.00$ 5,535.00$ 205 5,535.00$ 0.0 -$ 205.0 5,535.00$ CO 1.3 SALVAGE 15" RCP LIN FT 88 27.00$ 2,376.00$ 88 2,376.00$ 0.0 -$ 88.0 2,376.00$ C0 1.4 SALVAGE 48" CBMH EACH 1 1,000.00$ 1,000.00$ 1 1,000.00$ 0.0 -$ 1.0 1,000.00$ C0 1.5 SALVAGE 2'X3' CB EACH 2 1,000.00$ 2,000.00$ 2 2,000.00$ 0.0 -$ 2.0 2,000.00$ CO 1.6 REINSTALL 12" RCP LIN FT 205 40.00$ 8,200.00$ 0 -$ 0.0 -$ 0.0 -$ C0 1.7 REINSTALL 15" RCP LIN FT 88 40.00$ 3,520.00$ 0 -$ 0.0 -$ 0.0 -$ C0 1.8 REINSTALL 48" CBMH EACH 1 1,200.00$ 1,200.00$ 0 -$ 0.0 -$ 0.0 -$ C0 1.9 REINSTALL 2'X3' CB EACH 2 1,200.00$ 2,400.00$ 0 -$ 0.0 -$ 0.0 -$ C0 1.10 MUCK EXCAVATION - OFFSITE (EV)CU YD 4834 14.00$ 67,676.00$ 4834 67,676.00$ 0.0 -$ 4,834.0 67,676.00$ C0 1.11 COMMON BORROW - IMPORT (LV)CU YD 4600 8.00$ 36,800.00$ 4600 36,800.00$ 0.0 -$ 4,600.0 36,800.00$ TOTAL CHANGE ORDER #1:133,707.00$ 118,387.00$ -$ 118,387.00$ TOTAL REVISED CONTRACT:2,042,314.40$ 1,407,450.61$ 827,255.15$ 580,195.46$ ORIGINAL CONTRACT AWARD AMOUNT 1,908,607.40$ 1,407,450.61$ 827,255.15$ 580,195.46$ 70,372.53$ 41,362.76$ 29,009.77$ 1,337,078.08$ 785,892.39$ 551,185.69$ SUBTOTAL CURRENT RETAINAGE (5%) TOTAL CURRENT PAY REQUEST COMPLETE TO DATE PAY REQUEST #3 CONTRACT SUMMARY LESS PREVIOUS PAYMENTS STAFF REPORT Agenda Item 7f. Council Meeting: January 13, 2022 Prepared By: Kevin Mattson, Pat Meister Topic: Equipment Purchase – Bobcat Loaders Action Required: Approval Summary: The Public Works Department fleet includes two skid loa ders: • Skid loader with tracks: This is known as the “work horse” skid loader used for heavy duty items such as loading trucks, heavy lifting, and ditching, etc.; a slow moving, heavy piece of equipment for non-delicate work. • Skid loader without tracks: This is a more nimble, smaller piece of equipment used for various smaller tasks such as asphalt patching, intersection sweeping, moving things around as needed; a fast moving, lighter piece of equipment for quick or delicate work. Prior to 2013, the Public Works Department had two front-end loaders and one skid loader. A change was made to eliminate one of the more expensive front -end loaders and add a less expensive skid loader with tracks, capable of doing the work needed for the department the additional front-end loader provided. In 2014, the City Council approved a plan to update the skid loaders annually, which is less expensive than replacing them later in the life cycle. The City budgets to replace the skid loaders annually from the Landscape/Ditchi ng and Park Maintenance funds. It is requested the Council approve the purchase of the Bobcat Loaders. Financial/Budget: The cost for the equipment is $2,000 each ($4,000 total); total pricing remain ed the same for 2022. Quotes attached to this repor t are based upon state contract pricing . A cost breakdown comparing annual replacement versus retaining the equipment for 5 years is detailed below. Assistance with the estimation of maintenance and replacement costs were provided by the staf f at B obcat. 1. Replace annually: Average annual cost is $2,000 annually a. Annual cost of $2,000 for upgrading b. No maintenance cost other than oil change due to warranty 2. Retain for five years: $17,100 or $3,420 annually a. Upgrade cost after five years estimated at $1 2,500 i. Average annual depreciation value is $500 more than purchase price ($2,500) ii. This estimate is very conservative, cost could reach $25,000 b. Requires replacement tires/cutting edge at year 2 or 3 estimated at $2,000 c. Annual maintenance after year one estimat ed at $650 a year i. Filters alone cost $500 annually Page 2 Options: 1. Approve the purchase and trade of the Bobcat Loaders as recommended. 2. Decline to approve the purchase and trade of the Bobcat Loaders. Recommendation: Approve the purchase and trade of the Bobc at Loaders as recommended. Council Action: Consider a motion to approve the purchase and trade of the Bobcat Loaders as recommended. Attachments: 1. Quote – T770 T4 Bobcat Compact Track Loader 2. Quote – S 66 T4 Bobcat Skid Steer Loader STAFF REPORT Agenda Item 7g. Council Meeting: January 13, 2022 Prepared By: Kevin Mattson Topic: City Center Drive & 79th Place Improvements – Geotechnical Quote Action Required: Approval Summary: In 2021, the city completed a feasibility study for the City Center Drive and 79th Place Improvements in conjunction with the approved the site plan, conditional use permit, and preliminary plat f or the St. Therese Communities development. Recently, the city approved the design service package for this improvement project and additional geotechnical information is required to complete the de sign. The attached engineering memo outlines the proposed geot echnical work and quote process. Financial/Budget: It is likely that the improvements will be funded through a combination of sources includi ng Municipal State Aid, special assessments, developer contributions, and local participation (bonding). At this stage, it is unknown how the actual percentages will break down . This work is not considered part of the cost share agreement with St. Therese. Options: 1. Approve the geotechnical services quote for the City Center Drive & 79th Place Improvements in the amount of $12,090. 2. Decline. Recommendation: Staff recommends approving the geotechnical services quote for the City Center Drive & 79th Place Improvements in the amount of $12,090. Council Action: Consider a motion to approve the geotechnical services quote for the City Center Drive & 79th Place Improvements in the amount of $12,090. Attachments: 1. Engineering memo recommendation 2. Haugo Geotechnical Services Q uote 3. Site map Memo To: Kevin Mattson, City of Corcoran From: Kent Torve, PE City Engineer Nick Wyers, PE Project/File: 2277 Date: January 7, 2022 Reference: Drilling, Sampling, and Geotechnical recommendations for City Center Drive Grading and Stormwater Design Council Action Requested Staff is recommending Council authorize a Notice of Award for the drilling, sampling and geotechnical recommendations for City Center Drive Grading and Stormwater Design. Four contractors were invited to quote on the project and all quotes were received by the stated deadline. Stantec has reviewed all submitted quotes and provided the following summary for consideration by Staff. Quote Results Four quotes were received on December 17th, 2021 for the Drilling, Sampling, and Geotechnical recommendations for City Center Drive Grading and Stormwater Design. Quote results are summarized below. Contractor Quote Amount • Haugo Geotechnical Services $ 12,090.00 • Element Materials Technology $ 12,485.00 • Braun Intertec Corporation $ 15,480.00 • American Engineering Testing, Inc. $ 18,900.00 The low quote was Haugo with a quote of $12,090.00 Engineer’s Recommendation The quoted costs are competitive. Therefore, Stantec recommends the contract be awarded to Haugo Geotechnical Services in the amount of $ 12,090.00 Thank you, Stantec Consulting Services Inc. Nick Wyers Civil Engineer Phone: (952) 838-5661 nick.wyers@stantec.com Attachment B Base Quote Item Units Quantity Unit Rate Total Cost Mobilization (including own health and safety, utility clearances, etc.)Lump Sum 1 Drilling, Sampling, & Abandonment 14.5 foot depth Each 2 20 foot depth Each 5 25 foot depth Each 2 30 foot depth Each 1 35 foot depth Each 1 40 foot depth Each 2 Boring Logs Each 13 *Note: Additional borings may be requested. Laboratory Tests Moisture Content Each 13 Atterberg Limits Each 1 Report Lump Sum 1 Base Quote Total Additional Depth Units Quantity Unit Rate Drilling and Sampling (HSA)Linear Foot TBD Company Signature (Title) Date Start of Field Work Date Report Delivery Date Number of Drilling Rigs and Crews Attachment B - Quote Form Drilling, Sampling, and Geotechnical Recommendations for the City Center Drive Grading and Stormwater Design \\us0242-ppfss01\shared_projects\227704499\technical\Soil Borings\Attach B_City Center Drive Soil Boring RFQ_Quote Form.xlsx $1625 265 530 1625 440 2200 550 1100 660 660 790 790 920 1840 40 520 15 195 130 130 2500 2500 $12,090 0-14.9':$18/foot 15-30':$22/foot 30-50':$26/foot Haugo Geotechnical Services 5-10 Business days after borings staked in field. If schedule in RFQ is followed, by January 31st 1 drill rig, 1 2person crew 12/16/21 ar ©CNES (2021) Distribution Airbus DS ar ©CNES (2021) Distribution Airbus DS ar ©CNES (2021) Distribution Airbus DS SB #1N:212671.57E:458822.17SB #2N:213388.91E:458831.45SB #3N:213310.98E:459162.26SB #4N:213172.01E:459349.64SB #5N:213153.57E:459532.71SB #6N:213149.59E:459746.30SB #7N:212978.93E:459689.29SB #8N:212827.42E:459759.59SB #9N:212808.47E:459517.68SB #10N:212316.38E:459578.68SB #11N:212132.85E:459532.71SB #12N:212130.12E:458829.51SB #13N:211807.54E:458800.84DATE:I HEREBY CERTIFY THAT THIS PLAN,SPECIFICATION, OR REPORT WASPREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM ADULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THESTATE OF MINNESOTA.LICENSE NO.:DWN BY:ISSUE DATE:PROJECT NO.:U:\227702507\drafting\5_DESIGN\1_CAD\2 EXHIBITS\soil BoringLayout.dwg 12/1/2021 WYERS, NICK DESCRIPTION:DATE:ISSUE NO.:ISSUE NO.:SHEET NO.:SHEET TITLE:12/1/2021 8:39:10 AM SUB CONSULTANT:CLIENT:PROJECT TITLE:CHK'D BY:APP'D BY:CERTIFICATION:7500 OLSON MEMORIAL HWYSUITE 300GOLDEN VALLEY, MN 55427PHONE: 763-252-6800FAX: 952-831-1268WWW.WENCK.COMN O T F O R C O N S T R U C T I O N , DI S C U S S I O N O N L Y CITY CENTER DRIVE CORCORAN, MN2094-21-500WARNING:THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALLCOOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND/OR RELOCATION OF LINES.THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT LEAST 48 HOURS IN ADVANCE FORTHE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIEDSTRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURINGCONSTRUCTION AT NO COST TO THE OWNER.TWIN CITY AREA: 651-454-0002TOLL FREE 1-800-252-1166CALL BEFORE YOU DIGU:\227702507\drafting\5_DESIGN\1_CAD\2 EXHIBITS\soil BoringLayout.dwg 12/1/2021 WYERS, NICK EXHIBIT 1SOIL BORING LAYOUT STAFF REPORT Agenda Item 9a. Council Meeting: January 13, 2022 Prepared By: Jessica Beise Topic: City Council Goal Setting W ork Session Action Required: Direction and Approval Summary: Annually the City Council typically holds a goal setti ng work session to provide staff direction on the priorities of the City. Council reviewed propos als and selected moving forward with Phil Kern as facilitator. At the direction of Council, staff has explored available times and recommends scheduling the initial session for City Council goal setting: • Session #1: Wednesday, January 19, 2022 – 4:30 pm – 8:30 pm • Session #2: To Be Determined – staff is looking at an additional date when all members can attend – Session 2 will be called at an upcoming meeting. In addition t o the schedule and recommended facilitator, staff also requests direction on the following items: • Location o The Council Chambers is the proposed location. • Attendees o Invited attendees should include the City Administrator and Department Heads. Staff is also interested on whether or not commissioners should be invited. o These sessions are open to the public to attend. • Recording options o At minimum the meeting is required to be audio recorded. Council should direct staff on w hether or not a video recording should take place. As no formal action is taken and these sessions tend to be in a creative space, recordings in the past were made available upon request . • Food o The proposed work sessions are over the typical dinner time and most members will be coming form work. In the past, the City has provided boxed lunches for participa nts. Council should dir ect staff whether or not to coordinate boxed lunches. Financial/Budget: The approved 2022 budget includes funds for a facilitated goal se tting session. Options: 1. Authorize the following: a. Schedule the initial goal setting work sess ion for 4:30 pm on January 19, 2022. b. Provide direction on location, recording options, and food . 2. Send back to staff for further review. Page 2 Recommendation: Schedule the initial work session and provide additional direction. Council Action: Consider a motion to schedule the initial work session and provide additional direction on the requested items. Attachments: None STAFF REPORT Agenda Item 9b. Council Meeting: January 13, 2022 Prepared By: Jessica Beise Topic: City Administrator Recruitment and Position Profile Action Required: Direction and Approval Summary: In October 2021, City Administrator Martens resigned as City Administrator. In November, Council authorized a Request for Proposal to be created and sought proposals for Executive Search services to fill the City Administrator position. In December, Council selected David Drown and Associates to complete the se arch. Mark Casey with David Drown and Associates , began meeting with Council and staff to understand the needs of the city. Mark drafted a position profile based on the feedback received. Feedback and approval on the profile are being sought. In addition to general feedback, there are two profile cover options for Council to choose from. Council asked City Administrator Martens to review the job description before his departure. In speaking with City Administrator Martens , he recommended minimal changes to the job description as proposed, and rescoring was necessary as the position is at the top of the pay scale. As there have been several changes to the organization, the new City Administrator may be inclined to amend the job description. To formalize the job description change Resolution 2022-05 should be adopted. Authorization for the positing of the position and calling of the special meetings for candidate selection and interviews is also requested. The position would be posted on Monday, January 17, 2022, and would close on Monday, February 14, 2022. Applications would be screened and presented to Co uncil at a special meeting on Thursday March 3, 2022, at 5:30 pm. Interviews would be conducted on Friday March 25 at beginning at 12:00pm. Mark will be at the Council meeting to discuss the profile and discuss the next steps in the process. Financial/Budget: The executive search firm expenses were an ticipated to be recouped in the wage savings from the vacant position. Options: 1. Appr ove the position profile with a preferred cover option, adopt Resolution 2022-05, authorize the positing of the City Administrator position beginning January 17, 2022 and closing February 14, 2022, call for special C ity Council meetings on March 3, 2022 at 5:30 pm for the selection of City Administrator candidates and March 25, 2022 at 12:00 pm for interviews of the City Administrator candidates. Page 2 2. Modify the position profile, City Administrator job description, position posting, and dates for the recruitment pr ocess. 3. Send back to staff for further review. Recommendation: Approve the position profile with a preferred cover option, adopt Resolution 2022-05, authorize the positing of the City Administrator position beginning January 17, 2022 and closing February 14, 2022, call for special C ity Council meetings on March 3, 2022 at 5:30 pm for the selection of City Administrator candidates and March 25, 2022 at 12:00 pm for interviews of the City Administrator candidates. Council Action: Consider a motion to appr ove the position profile with a preferred cover option; adopt Resolution 2022-05; authorize the positing of the City Administrator position beginning January 14, 2022, and closing February 14, 2022; and call for special City Council meetings on March 3, 2022 at 5:30 pm for the selection of City Administrator candidates and March 25, 2022 at 12:00 pm for interviews of the City Administrator candidates. Attachments: 1. Draft City Administrator Profile 2. Cover Option 1 and 2 3. City Administrator Job Description 4. Resolution 2021-05 CITY ADMINISTRATOR POSITION Salary Range: $114,233 to $139,360 CITY OF CORCORAN, MINNESOTA The City of Corcoran will provide high-quality public services in a cost-affective,responsible,and professional manner in order to create a preferred environment to live,work,play,and conduct business. Corcoran is a picturesque community with a balance of local businesses and a mix of residential neighborhoods,rural homesteads,and farms .With rolling hills,an attractive wooded countryside with wildlife enriched wetlands,this hidden gem maintains a rural atmosphere nestled on the western edge of Hennepin County,approximately 20 miles northwest of Minneapolis .Other communities surrounding Corcoran include Medina,Loretto,Greenfield,Hanover,and Rogers,Minnesota.Corcoran is said to be one of the safest cities in Minnesota,and the average income of its residents is rather high at $122,075 (According to the U .S.Census). With the future addition of city sewer and water in the downtown area,Corcoran commercial and industrial commerce is poised for growth.Business owners are preparing for growth and opportunity with the future changes the Corcoran Southeast Downtown District will bring.To balance this future growth,the City of Corcoran staff and City Council will focus on community vision,environmental impacts,and economic responsibility to support and guide sustainable growth.A significant portion of Corcoran is agricultural development .With thousands of acres of undeveloped land,including portions along the Hwy 55 corridor and easy access to 94/494 main highways,Corcoran is an attractive location for business investment .With just under 36 square miles,Corcoran is a large land city and is the same land size as Maple Grove or Plymouth. With planning stages underway for future roadways,pedestrian and bicycle trails,and the future business growth in the Corcoran Southeast Downtown District,the City is full of potential.Many of their assets are still being built or are yet to be realized making Corcoran the ideal place to put down roots. WELCOME TO CORCORAN, MINNESOTA! EDUCATIONAL OPPORTUNITIES The City of Corcoran will provide high-quality public services in a cost-affective,responsible,and professional manner in order to create a preferred environment to live,work,play,and conduct business. Corcoran’s motto is “A Hidden Gem Waiting To Be Discovered.”Corcoran lives up to this motto with many great places to explore.Golf is a very popular activity in Corcoran.Shamrock Golf Course is a beautiful course,and Pheasant Acres Golf Course is another course that is perfect for families.If golf isn’t your sport,Corcoran is also home to Schneider Field,a large,open baseball field.The City also offers something for the animal lovers of the family with Brandywine Farm,a wonderful place that offers horseback riding lessons perfect for children of all ages. Corcoran Community Center offers many different services to residents and visitors.Its Memorial Garden is a special area where families can preserve a loved one’s memory,and its large Community Room holds many events.The Community Center also has ball parks and skating rinks that are popular attractions. Every summer,Corcoran hosts the Hamel Rodeo and Bull Riding Bonanza,a World Championship Rodeo that offers something fun for everyone.There are dozens of fun events during the rodeo,including roping, barrel racing,bull riding,free pony rides for children,and a parade.From sports and events to bull rides and businesses,the Corcoran community offers a variety of opportunities for families to work and play together. Corcoran is divided between five school districts:Buffalo-Hanover-Montrose Schools,Delano Public Schools,Osseo Area Schools,Rockford Area Schools,and Wayzata Public Schools .Approximately 1,300 children from Corcoran attend preschool age programs,elementary,middle,and high school within the five school districts .Though there are no public schools located right in the City of Corcoran,there is one private school available,St.John’s Lutheran School ,which offers PreK -8th grade education. RECREATION & COMMUNITY EVENTS The City of Corcoran will provide high-quality public services in a cost-effective,responsible,and professional manner in order to create a preferred environment to live,work,play,and conduct business. In 2015,the City of Corcoran,in partnership with Hennepin County,began work to update the existing design guidelines and master plan for the Southeast District.The Southeast District is the historic heart of the City.The area is home to the existing City Hall,St.Thomas Catholic Church,and an existing business park.The Southeast District is also beginning to see the residential development that has been long anticipated with the developments of Lennar’s “Ravinia”and “Tavera”and M/I Homes “Bass Lake Crossing” and “Bass Lake Crossing South.”Saint Therese is also developing a new senior community on 13-acres in the Southeast District with a complete continuum of living:independent &assisted living apartments,memory care,rehabilitative and skilled nursing care all on one campus.What will truly make this project unique is it will be the only multi-level building in the City. The Town Center is the walkable traditional neighborhood supporting the Downtown Core.The Town Center is intended to support the Downtown Core through walkable blocks,a variety of housing types and densities,and a unified public realm aesthetic.The Downtown Core is a subset of the Town Center and shall have additional design guidelines.All development within the Southeast District will be based on an integrated transportation network that connects residential neighborhoods with the existing business park on the west side of County Road 116 and the Downtown Core on the east side of County Road 116.A combination of off-road and on-street bike and pedestrian facilities are included to give residents and visitors safe and convenient options for active transportation as an option to driving.Special emphasis will be placed on providing accessible destinations and inviting design.Housing,retail,and other destinations are located in or near the Downtown Core to invite walking by creating pleasant and safe routes within the Town Center.A Town Square,City Hall Park,and two small Neighborhood Parks create additional opportunities for physical activity and social connectedness.Uses within the Town Center include mixed use,public/semi-public,and mixed residential.The entire Town Center is guided Mixed Use in the 2040 Comprehensive Plan.This land use category would allow development in this area by Planned Unit Development (PUD).This District provides a variety of anticipated uses,and the City developed the Town Center master plan as their preferred vision for the area;however,the City is willing to evaluate other uses provided that the spirit and intent of the Town Center master plan is preserved. DEVELOPMENT The City of Corcoran will provide high-quality public services in a cost-effective,responsible,and professional manner in order to create a preferred environment to live,work,play,and conduct business. The City of Corcoran is a community legally established under the laws of Minnesota. It is governed by a Mayor who serves a two-year term and four Council members who serve four-year terms. City council members serve at large. The City boasts an exceptional leadership team of very capable people that get along well with each other. The organization currently employs 32 full -time and 3 part-time staff, and it contracts for fire, building inspections, IT, and planning/engineering services. It is in the process of converting legacy systems to modern software which will help streamline City processes and attract innovative employees. The City organization has two main facilities. These include City Hall, which is shared by Administration, and the Police Department building. The City also has a Public Works facility as well as a small auxiliary public works building. The organization seeks to continue its mission with the help of a new City Administrator who is excited to find great ideas to implement to keep the vision of the City alive, even as it changes and grows. THE ORGANIZATION 2020 Actual 2021 Budget 2022 Budget General Fund General Government 2,222,565 1,624,065 1,988,749 Public Safety 2,391,739 2,583,080 3,093,919 Public Works & Parks 1,623,493 2,027,355 2,490,116 Total General Fund 6,237,798 6,234,500 7,572,784 Combined Debt Service 555,815 597,586 559,718 Total All Expenses $6,793,613 $6,832,086 $8,132,502 The City of Corcoran will provide high-quality public services in a cost-affective,responsible,and professional manner in order to create a preferred environment to live,work,play,and conduct business. ORGANIZATIONAL CHART BUDGET SUMMARY Using knowledge of the scope of services provided by local government and personal leadership skills,the Administrator communicates with the City Council individually and in meetings to develop priorities for new and existing activities of government. ▪Evaluates services provided by the City and develops information for the Council about options for improving efficiency or matching services more closely to citizen needs. ▪Educates the City Council about City services and presents optional approaches for improvement of delivery and facilitating the process of choosing alternatives. ▪Performs research at the request of the Council and presents analysis of the strengths and weaknesses of various options. ▪Seeks to identify common ground among competing interests and facilitates a productive working relationship among staff and Council. ▪Takes a leadership role in projects involving development initiatives approved by the Council. ▪Negotiates and administers contracts for City services with outside agencies. ▪Provides material and information as needed to various committees and commissions. ▪Coordinates the packets and follow-up on directives from the City Council,commission,and committee members at meetings. Attends City Council, Planning Commission and other Meetings as needed. ▪Represents the City in front of the public,news media,and government agencies in a manner that conveys a positive image of city government and that fosters cooperation and support. ▪Follows all legal communications requirements including those relating to public access to information and open meetings and counsels others regarding appropriate procedure and content. ▪Listens to various individuals and groups including citizens and other units or agencies of government and brings that information into the formulation of positions and directions. ▪Provides well-defined information to the local media and fosters a cooperative,professional relationship with members of the media in order to facilitate accuracy of information regarding matters of importance and interest. ▪Builds working relationships with elected and appointed officials at the federal,state,county.and regional level in order to be in a position to advocate for the best interest of the City. ▪Seeks cooperation from others in the form of actions,grants,or other desired outcomes by framing requests in a concise and favorable manner. ▪Coordinates with consultants/contracted staff to ensure that directives are being followed through in a timely manner with the Attorney,Engineer,Planner,Auditor,and Assessor. The City of Corcoran will provide high-quality public services in a cost-effective,responsible,and professional manner in order to create a preferred environment to live,work,play,and conduct business. CORE DUTIES OF THE POSITION Directly supervises the Administrative Services Director and collateral staff regarding the finance function of the City and ensures proper maintenance of all official accounting records so they conform to generally accepted government accounting principles and provide an accurate and current statement of the City financial condition. ▪With staff support,analyzes,interprets,and communicates financial operating results for the information and guidance of the Council and provides fiscal direction to all City departments. ▪Ensures that financial records and budgets are maintained and that the Council is properly advised on the fiscal position of the City. ▪Provides leadership in budget preparation under the direction of the City Council. ▪Administers the annual budget and recommends changes in spending on line items based on changing conditions in order to balance revenues with expenditures. ▪With staff support,oversees purchasing and bid-letting to ensure cost efficiency and compliance with law. ▪Recommends appropriate fee schedules for City services and ensures that project costs are accurately tracked and charged to the correct accounts. ▪Provides technical guidance,directly and through consultants,on financing for capital improvements, assessments and tax increment financing,grant writing,community and economic development,and redevelopment. ▪Ensures the management of idle monies,in keeping with legally approved investment policies and practices,and acts in a direct leadership role in debt management and bond issuance to ensure the most efficient utilization of monies available. Oversees the technical operations of City government and is responsible for compliance with all legal and financial requirements. ▪Ensures that the staff in each department follows appropriate procedures and complies with City policies and general government requirements. ▪Ensures that all election laws and procedures are followed and that elections are conducted in an efficient manner. ▪Performs directly or through designated subordinates the statutory functions of City Clerk. ▪Ensures that all records are maintained in a manner consistent with best practices and that regulations involving data privacy are followed. ▪Prepares Request-For-Proposals as directed by the City Council. Under authority granted by the City Council and subject to Council approval directs hiring of qualified staff,and administration of human resource functions,involving department heads as appropriate. ▪Takes a leadership role in the development of employees,employment policy,collective bargaining, staff compensation,and benefit plans. ▪Administers the staffing process by recommending staffing levels and then seeking to fill approved positions with the involvement of the Council and department heads. ▪Manages the performance of staff directly and through department heads. ▪Manages the use of outside consultants for those functions of government that are contracted. ▪Signs-off on timesheets,verifies use of time off,and monitors banking and use of compensatory time off. The City of Corcoran will provide high-quality public services in a cost-effective,responsible,and professional manner in order to create a preferred environment to live,work,play,and conduct business. CORE DUTIES OF THE POSITION –CONT’D The capacity to create and sustain a strong,cohesive team ▪Cultivate a positive,empowering work environment ▪Communicate vision and expectations clearly and effectively ▪Give guidance when necessary and provide constructive feedback ▪Encourage and support professional development ▪Strategically grow the workforce in alignment with the Council’s vision The ability to build and maintain a strong relationship with the Council ▪Communicate clearly,directly,and diplomatically ▪Work collaboratively to ensure a shared mission and vision for the City ▪Educate Council on process,legislation,and best practice ▪Use data to propose,analyze,and review policy ▪Develop policy recommendations based on sound reasoning and evidence ▪Maintain impartiality;be apolitical The aptitude to foster collaboration with stakeholders ▪Engage with the community with integrity,professionalism,and responsiveness ▪Develop alliances with the community,local,regional,state,and national stakeholders that add effectiveness,resources,and perspective ▪Manage occasional competing needs of staff,residents,and interest groups ▪Be actively involved in relevant professional organizations and networks and stay current of trends, opportunities,and resources in order to develop legislative acumen and seek innovative solutions. The City of Corcoran will provide high-quality public services in a cost-effective,responsible,and professional manner in order to create a preferred environment to live,work,play,and conduct business. DESIRED ATTRIBUTES Together with the Council,update and enhance a shared vision,strategic plan,and actionable goals for the City Continue to develop a cohesive,integrated,and synergistic team of City staff ▪Work with Council to ensure appropriate staffing levels,adding additional positions,and reorganizing the structure as needed ▪Delegate duties accordingly ▪Communicate a shared vision and clarity of purpose ▪Maintain high ethical standards including respectful,honest interactions and communications ▪Focus on effectiveness,not only efficiency Coordinate existing projects/plans ▪Comprehensive Plan ▪Review and implement ▪Street and utility plans ▪Capital Improvement Plan (CIP) –comprehensive, showing levy impact and identifying other sources of revenues –long-range financial management plan ▪St. Therese/Town Center development ▪Other developments already identified ▪Northeast water infrastructure plan ▪Trail development ▪Collaborate with Three Rivers Park District on Diamond Lake Trail ▪Connect and expand park’s trail system ▪Fire services plan ▪Refine and implement Assess needs and opportunities; plan for the future ▪Integrate and include new residents ▪City services ▪Long-range City campus planning ▪Parks and trails ▪Create a framework to analyze future development proposals ▪Residential ▪Commercial ▪Industrial ▪Expand broadband coverage ▪Facilitate annual goal setting ▪Evaluate staffing needs ▪Contracted vs. in-house ▪Compensation review ▪Stay educated on trends and best practices ▪Build and maintain relationships with local, regional, and statewide stakeholders Build and foster relationships within Corcoran and with local, county, regional, and state organizations through proactive outreach and outgoing communications. The City of Corcoran will provide high-quality public services in a cost-effective,responsible,and professional manner in order to create a preferred environment to live,work,play,and conduct business. ADMINISTRATOR GOALS & PRIORITIES City: Corcoran, Minnesota Position: City Administrator Salary Range: $114,233 to $139,360 Application Deadline: 2/14/2022 Job Summary:As the Chief Operating Officer of the City,the City Administrator provides leadership to the City staff and helps the City Council to define,establish,and attain overall goals and objectives of local government.The City Administrator is responsible for the quality of service provided to citizens by staff and consultants and is responsible for compliance with all legislative,judicial,and administrative obligations established by higher authority. Minimum Qualifications:Bachelor’s degree in Public Administration,Urban Studies,or related field,and six or more progressively responsible years of related experience,or equivalent.Key characteristics are knowledge of government,knowledge of financial management in a government setting,leadership, interpersonal relationship and problem-solving skills. Desired Qualifications:Master’s degree in Business or Public Administration,experience in a full- service municipal or government setting with public utilities,and knowledge of planning and zoning and economic development. Apply: Visit https://daviddrown.hiringplatform.com/85474-corcoran-city-administrator/271525- application-form/en, and complete the application process by February 14, 2022. Finalists will be selected on March 3, 2022, and final interviews are scheduled for March 25, 2022. Please direct any questions to Mark Casey at mark@daviddrown.com or 612-920-3320 x113 DDA Human Resources, Inc. New Brighton Office 2241 17th Street NW New Brighton, MN 55112 Phone: 612-920-3320 x113 Fax: 612-605-2375 mark@daviddrown.com www.ddahumanresources.com The City of Corcoran will provide high-quality public services in a cost-effective,responsible,and professional manner in order to create a preferred environment to live,work,play,and conduct business. POSITION ANNOUNCEMENT CITY ADMINISTRATOR POSITION Salary Range: $114,233 to $139,360 CITY ADMINISTRATOR POSITION Salary Range: $114,233 to $139,360 CITY ADMINISTRATOR ©City of Corcoran 2016 1 Department: Administration Reports To: City Council Points: 622 Grade: 20 FLSA: Exempt Bargaining Unit: NA Revision Date: DecemberNovember , 20162021 Job Summary: As the Chief Operating Officer of the City, the City Administrator provides leadership to the City staff and helps the City Council to define, establish and attain overall goals and objectives of local government. The City Administrator is responsible for the quality of service provided to citizens by staff and consultants and is responsible for compliance with all legislative, judicial and administrative obligations established by higher authority. Scope of Impact: The City Administrator supervises all employees, departments and contract services, administers city finances and treasury, and coordinates strategic planning and policy development with the City Council. Additionally the City Administrator oversees economic and community development. Essential Duties and Responsibilities: • Using knowledge of the scope of services provided by local government and personal leadership skills the Administrator communicates with the City Council individually and in meetings to develop priorities for new and existing activities of government. o Evaluates services provided by the City and develops information for the Council about options for improving efficiency or matching services more closely to citizen needs; o Educates the City Council about City services and presents optional approaches for improvement of delivery, facilitating the process of choosing alternatives; o Performs research at the request of the Council and presents analysis of the strengths and weaknesses of various options; o Seeks to identify common ground among competing interests and facilitates a productive working relationship among staff and Council; o Takes a leadership role in projects involving development initiatives approved by the Council; o Negotiates and administers contracts for City services with outside agencies; o Provide material and information as needed to various committees and commissions; City of Corcoran CITY ADMINISTRATOR ©City of Corcoran 2016 2 o Coordination of packets and follow-up on directives from the City Council and Commission and Committee members at meetings. • Attends City Council, Planning Commission and other Meetings as needed. o Represents the City in front of the public, news media and government agencies in a manner that conveys a positive image of city government and that fosters cooperation and support; o Being Respectful for individual ideas and interests, the Administrator is sensitive to diverse audiences in communication regarding city business; o Follows all legal communications requirements including those relating to public access to information and open meetings and counsels others regarding appropriate procedure and content; o Listens to various individuals and groups, including citizens and other units or agencies of government and brings that information into the formulation of positions and directions; o Provides well-defined information to the local media and fosters cooperative professional relationships with members of the media in order to facilitate accuracy of information regarding matters of importance and interest; o Builds working relationships with elected and appointed officials at the federal, state, county and regional level in order to be in a position to advocate for the best interest of the City; o Seeks cooperation from others in the form of actions, grants or other desired outcomes by framing requests in a concise and favorable manner; o Coordination with consultants/contracted staff to assure that directives are being followed through on a timely manner with: Attorney, Engineer, Planner, Auditor and Assessor. • Directly supervises the City Clerk/Administrative Services CoordinatorAdministrative Services Director and collateral staff regarding the finance function of the City and ensures proper maintenance of all official accounting records so they conform to generally accepted government accounting principles and provide an accurate and current statement of the City financial condition. o With staff support, analyzes, interprets, and communicates financial operating results for the information and guidance of the Council, and provides fiscal direction to all City departments; o Ensures that financial records and budgets are maintained and that Council is properly advised regarding the fiscal position of the City; o Provides leadership in budget preparation under the direction of the City Council; o Administers the annual budget and recommends changes in spending on line-items based on changing conditions in order to balance revenues with expenditures; o With staff support, oversees purchasing and bid-letting to ensure cost efficiency and compliance with law; o Recommends appropriate fee schedules for City services and ensures that project costs are accurately tracked and charged to the correct accounts; o Provides technical guidance, directly and through consultants, on financing for capital improvements, assessments and tax increment financing, grant writing, community and economic development and redevelopment; o Ensures the management of idle monies, in keeping with legally approved investment policies and practices, and acts in a direct leadership role in debt management and bond issuance to ensure the most efficient utilization of monies available. New section Commented [BM1]: Does not mention supervision of Director of Public Safety or Public Works Director; how about Planner and Recreation Supervisor? CITY ADMINISTRATOR ©City of Corcoran 2016 3 • Directly supervises the Director of Public Safety, Public Works Director, Administrative Services Director, Planner, and Recreation Supervisor. • Oversees the technical operations of City government and is responsible for compliance with all legal and financial requirements. o Ensures that the staff in each department follows appropriate procedures and complies with city policies and general government requirements; o Ensures that that all election laws and procedures are followed and that elections are conducted in an efficient manner; o Performs directly or through designated subordinates the statutory functions of City Clerk; o Ensures that all records are maintained in a manner consistent with best practices and that regulations involving data privacy are followed; o Prepares Request-For-Proposals as directed by the City Council. • Under authority granted by the City Council and subject to Council approval directs hiring of qualified staff, and administration of human resource functions, involving department heads as appropriate. o Takes a leadership role in development of employees, employment policy, collective bargaining, staff compensation and benefit plans; o Administers the staffing process by recommending staffing levels and then seeking to fill approved positions with the involvement of Council and department heads; o Manages performance of staff directly and through department heads. o Manages the use of outside consultants for those functions of government that are contracted; o Signs-off on timesheets, verify use of time off and monitors banking and use of compensatory time off. • Performs other duties and activities as assigned. Minimum Qualifications: The job requires a bachelor’s degree in public administration, urban studies or a related field and six or more progressively responsible years of related experience, or equivalent. Key characteristics are knowledge of government, knowledge of financial management in a government setting, leadership, interpersonal relationship and problem solving skills. Desired Qualifications: Additional desired qualifications include Master’s degree in business or public administration, experience in a full service municipal or government setting with public utilities. Knowledge of planning and zoning and economic development is desirable. Knowledge, Skills and Abilities Required for Successful Job Performance: • Customer service skills including demonstrated ability to build positive relationships with employees and managers; • Knowledge of the functions and responsibilities of City Departments, staff, and key community members; Formatted: Indent: Left: 0.25", No bullets or numbering CITY ADMINISTRATOR ©City of Corcoran 2016 4 • Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports and maintain records; • Ability to analyze and resolve problems; • The ability to work independently and to prioritize work requests; • Verbal and high-level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work-related materials; • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. Physical and Mental Requirements: Most work is in a normal office environment. Limited lifting of ten pounds or less is required. Travel within the City or region to view properties or attend meetings is likely to occur weekly. There is occasional exposure to field or construction site conditions when visiting properties within the City. Attendance at evening Council meetings and related meetings is required. The City Administrator is responsible for diverse matters, many of which have deadlines and require significant attention to detail. Approximately 25% of the time, work is performed at the highest level of detail and pressure of deadlines. Work interruptions are frequent. Working Conditions: Most work is performed in a normal office environment. The Administrator may be the person to whom a complaint is delivered by a citizen or referred by an employee and work may involve dealing with and calming individuals who are emotionally charged over an issue. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Council retains the discretion to add duties or change the duties of this position at any time. City of Corcoran January 13, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-05 Page 1 of 1 Motion By: Seconded By: A RESOLUTION AMENDING A JOB DESCRIPTION FOR THE CIT Y OF CORCORAN WHEREAS, the City of Corcoran has an existing organizational structure which must be adjusted as the City grows in order to meet the needs of the community; and NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Corcoran : 1. The amended job description of the City Administrator as presented. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 13th day of January, 2022. ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Jessica Beise – Administrative Services Director STAFF REPORT Agenda Item 10a. Council Meeting: January 13, 2022 Prepared By: Jessica Beise Topic: Annual Appointments Action Required: Approval Summary: Each year the City makes annual appointments as required for the operations of the City. The recommended appointments are the same as recommended for 2021. It is requested the City Council review the appointments and approve for 20 22. Direction is requested on the position of Acting Mayor which was held by Councilmember Bottema in 2021. Selected notes on annual appointments: • City Newspaper: No increase in rates • City Attorney: No increase in rates • City Planner: $4/hour increase for Principal Planner • City Engineer: $5/hour increase for City Engineer Financial/Budget: Fees for various appointments are included in the 2022 budget. Options: 1. Approve Resolution 2022-01 establishing annual appointments and authorize the Interim City Administrator, City Administrator, and Mayor to execute engagement letters as required. Recommendation: Approve R esolution 2022-01 establishing annu al appointments and authorize the Interim City Administrator, City Administrator, and Mayor to execute engagement letters as required. Council Action: Consider a motion to approve Resolution 2022-01 establishing annual a ppointments and authorize the Interim City Administrator, City Administrator, and Mayor to ex ecute engagement letters as required . Attachments: 1. Resolution 2022-01 Establishing Annual Appointments 2. Crow River News Engagement Letter 3. Landform 2022 Rate Schedule 4. Stantec Consulting Services, Inc. Engagement Letter 5. Carson, Clelland & Schreder Engagement Letter Page 2 6. Abdo Engagement Letter 7. Gallagher E ngagement Letter City of Corcoran January 13, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-01 Page 1 of 2 Motion By: Seconded By: RESOLUTION ESTABLISHING ANNUAL APPOINTMENTS FOR THE CITY OF CORCORAN FOR 2022 WHEREAS, the City of Corcoran (City) is required to designate the official newspaper, official depositories and signatories, make annual appointments within the organization of the City, as well as other defined organizational items as defined by State Statute an d City Codes. NOW THEREFORE, BE IT RESOLVED that the City hereby makes the following appointments for the year 2021. 1. Official Newspaper Crow River News, (aka Sun Media) 10917 Valley View Road, Eden Prairie MN 55344 2. Acting Mayor The Acting Mayor shall be ____. 3. Planning Consultant Landform, 105 S. Fifth Avenue, # 513 Minneapolis, MN 55401 4. Engineer Stantec Consulting Services, Inc., 1800 Pioneer Creek Center, Maple Plain MN 55359 5. Attorney – Civil and Criminal John Thames - Carson, Clelland & Schreder, 6300 Shingle Creek Parkway, Suite 305, Minneapolis, MN 55430-2190 6. Auditor and Auditing Services Auditor Abdo, 5201 Eden Avenue #250, Edina, MN 55436 Audit Prep Services BergenKDV Ltd., 220 Park Avenue South, Saint Cloud, MN 56302 AEM Abdo, 5201 Eden Avenue #250, Edina, MN 55436 Auditor Assistance for OPEB Reporting Gallagher Benefit Services, Inc., 3600 American Blvd. West, Suite 500, Bloomington, MN 55431 7. Assistant Weed Inspector City Administrator and the Public Works Department 8. Elm Creek Watershed Management Commission Representative Ken Guenthner – Commissioner Tom Anderson – Alternate Commissioner City of Corcoran January 13, 2022 County of Hennepin State of Minnesota RESOLUTION NO. 2022-01 Page 2 of 2 9. Insurance Agent Associated Benefits and Risk Consulting, 6000 Clearwater Drive | Minnetonka, MN 55343 10. Animal Control Officer Monticello Animal Facility, 203 Chelsea Road, Monticello, MN 55362. 11. Official Depositories Farmers State Bank of Hamel Northland Securities 4M Fund 12. Official Signatory The following individuals are hereby authorized as official signatories for the City: a. Mayor/Tom McKee b. City Administrator/TBD c. Administrative Services Director/Jessica Beise 13. Authorized for funds transfer and inquiry at Farmers State Bank of Hamel The following individuals are hereby authorized for funds transfer and inquiry for the City checking and savings accounts at Farmers State Bank of Hamel: a. City Administrator/TBD b. Administrative Services Director/Jessica Beise c. Finance Manager/Maggie Ung VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 13th day of January, 2022. ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Jessica Beise – Administrative Services Director Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. December 13, 2021 Jessica Beise City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: 2022 Rate Schedule Dear Ms. Beise, Thank you for utilizing Landform to provide planning services for the City. We appreciate your confidence in us and we value our long-term relationship with the City. We were pleased to be able work with you on development review and code enforcement in this challenging year as we continued adapt to meet the challenges of the pandemic. The addition of a staff planner in 2021 allowed the City to focus our work efforts to support staff needs in response to development applications and Council direction on ordinance and policy changes while allowing City staff to respond to most resident inquiries. We look forward to working with your team to provide continued planning and code enforcement services in support of the City planner and prepare ordinance updates as directed by the City, including the update to the Northeast District Plan and Design Guidelines funded by Hennepin County and expected to be completed in May 2022. I have attached our municipal rate schedule for 2022. As you know, employee recruitment and retention is the greatest challenge facing businesses right now. We recognize that we all have budget constraints and this rate schedule allows us to be competitive with other firms and provide a comprehensive range of services through retention of our most talented employees. These rates will become effective on January 1, 2022 for hourly work performed by Landform on behalf of the City in 2022. We look forward to working with the City of Corcoran in the year ahead and continue to provide professional planning services to assist your staff. Landform has a full-time staff of professionals, all of whom are committed to providing services that are truly tailored to the communities we serve and helping our clients plan great places. If you have any questions or comments, please do not hesitate to call me at 612.638.0225. Sincerely, Landform Kendra Lindahl, AICP Principal Planner Jessica Beise 2 December 13, 2021 2022 Rate Schedule Professional Services Title Hourly Rates Senior Principal $226 Principal $184 Principal Planner* $146 Associate $152 Studio Lead $152 Project Lead/Senior Designer/Senior CAD Manager $147 Planning Lead/Senior Planner $142 Planner III/Designer III/Survey Technician III $108 Planner II/Designer II/Survey Technician II $90 Planner I/Designer I/Survey Technician I $79 Code Enforcement Services* $79 Survey Lead $152 Senior Surveyor $141 Crew Chief $147 Survey Coordinator $111 Field Technician $65 Construction Administrator III $141 Construction Administrator II $101 Construction Administrator I $93 Accounting/Business/Office Lead $88 Office Coordinator $89 Administrative Assistant $67 *Reduced Principal Planner rate 1. Attendance at regularly scheduled Planning Commission and City Council meetings will be billed at a flat rate of $100.00 per meeting. 2. Standard Internal reimbursable expenses associated with prints, plots, scanning and mileage are included in our hourly rates. Deliverable plots and prints will be charged at internal rate. 3. External reimbursable expenses shall be billed at cost plus 15%. January 6, 2022 Jessica Beise Interim City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Jessica: RE: 2022 Letter of Engagement and Master Services Agreement for Engineering Services On behalf of Stantec, we thank you for the opportunity to have served as the City Engineer in 2021 and look forward to continuing in that role in 2022. Our engineering team has provided the flexibility, depth and expertise to serve the City on day-to-day engineering services such as development plan review, designing infrastructure improvements, State mandated wetland and stormwater regulations, construction management and trunk system planning along with the other needs of a rapidly growing community. In 2021 the engineering services expanded into water treatment, storage and supply. The past few years have experienced rapid growth and we have worked alongside and under the direction of staff to manage developments and City projects to deliver long term quality infrastructure. Our pricing model provides discounted rates while still using experienced municipal and construction engineers and eliminating some charges for City travel time, Council meetings, initial resident inquiries, mileage costs, and other miscellaneous items. We are active in the Twin Cities municipal market, established in the west metro, and proud of our ability to provide this local service while keeping the cost competitive with other metro firms. Team The 2022 proposed staff is similar to 2021 and the same team will continue to serve Corcoran. Our team appreciates working locally on your Corcoran projects. Business Model The fee schedule provides a discount of approximately 20% from our standard fee schedule and this can be achieved due to the reliable, steady nature of municipal work combined with our local, west metro staff that allows for efficiency in response time. The model also benefits developers, since a single hourly rate is provided, whether it is a municipal or private project. Some cities prefer a split fee structure which could be discussed in the future. Unbilled Fees We recognize that a client does not want to see a charge for every phone call, meeting, or site visit and due to our location can provide no charge services along with quick response. Stantec has averaged around 10 to 15 hours a month of unbilled time servicing Corcoran. Also, no mileage is charged for City projects due to our staff location and office proximity. Attachment A Master Terms and Conditions MASTER PROFESSIONAL SERVICES TERMS AND CONDITIONS Page 1 of 2 Professional Services Terms and Conditions on StanNet Forms> Company Forms>Risk Management> Standard Form Agreements The following Master Terms and Conditions apply to and govern all services performed by Stantec Consulting Services Inc., formerly Wenck Associates, Inc. (“Consultant”) for the City of Corcoran, Minnesota (“Client”). When the Client authorizes Consultant to proceed with services (“Services”), either verbally or in writing, Consultant’s fees shall be billed as detailed in the most recently approved fee schedule. Consultant updates its fee schedule once per year, and any change in the applicable fee schedule will be approved by Client before any change in the fee schedule affects Services delivered. Consultant will document any verbally authorized services by sending an e-mail containing scope, schedule and budget (“Authorization to Proceed”) to Corcoran’s City Administrator/Clerk or such other representative that the Client may delegate from time to time. The Client must respond to Consultant’s e-mail with “I approve” or another similar affirmation to authorize Consultant to proceed with providing the Services. Alternatively, the Client and Consultant may agree to use a written and mutually signed Authorization to Proceed rather than an e-mail. The most recently approved fee schedule together with the Authorization to Proceed and these Terms and Conditions constitute the Agreement. TERMS AND CONDITIONS: No terms, conditions, understandings, or agreements purporting to modify or vary these Terms and Conditions shall be binding unless hereafter made in writing and signed by the Client and Consultant. This Agreement supersedes all previous agreements, arrangements, or understandings between the parties whether written or oral in connection with or incidental to the Services. COMPENSATION: Payment for all undisputed fees is due to Consultant within 30 days after Client’s receipt of invoice. Failure to make any payment for any undisputed fees when due is a material breach of this Agreement and will entitle Consultant, at its option, to suspend or terminate this Agreement and the provision of the Services. Unless otherwise noted in an Authorization to Proceed, the fees in this Agreement do not include any value added, sales, or other taxes that may be applied by Government on fees for services. Such taxes will be added to all invoices as required by applicable law. Client shall promptly notify Consultant, in writing, of any fee amounts which are disputed. Client’s payment of undisputed fees shall not waive any Client claim related to disputed fees. In the event a fee is disputed by Client, the parties shall meet and attempt to mutually resolve the issue. If the parties are unable to resolve the dispute, the Dispute Resolution provisions contained herein shall be implemented. NOTICES: Each party shall designate a representative who is authorized to act on behalf of that party. All notices, consents, and approvals required to be given hereunder shall be in writing and shall be given to the representatives of each party. TERMINATION: This set of Master Terms and Conditions shall be effective from the date that it is executed until it is terminated by either party. Client may terminate Services at any time by providing Consultant with written notice, which may be provided by e-mail. Non- payment by the Client of undisputed portions of Consultant’s invoices within 30 days of Consultant rendering same is agreed to constitute a material breach and, upon written notice as prescribed above, the duties, obligations and responsibilities of Consultant are terminated or suspended at Consultant’s option. On termination by either party, Client will pay invoiced amounts for Services performed in accordance with this Agreement through the date of termination. PROFESSIONAL RESPONSIBILITY: In performing the Services, Consultant will provide and exercise the standard of care, skill and diligence required by customarily accepted professional practices normally provided in the performance of the Services at the time and the location in which the Services were performed. INDEMNITY: The Consultant shall indemnify and hold the Client harmless from damages, losses, or expenses, including reasonable attorney’s fees to the extent permitted by common law or statute, to the comparative extent the same are proximately caused by the negligent acts, errors or omissions of the Consultant. The Client does not waive any immunity afforded by applicable law. WAIVER OF CONSEQUENTIAL DAMAGES: Neither the Client nor the Consultant shall be liable to the other for any consequential damages incurred due to the fault of the other or their agents. Consequential damages include, but are not limited to, loss of use, loss of profit, and loss of markets. DOCUMENTS: All of the documents prepared by or on behalf of Consultant in connection with a project are instruments of service for the execution of a project. Consultant retains the property and copyright in these documents, whether the Project is executed or not, and the Client shall have a license to use the documents for their originally intended purpose. These documents may not be used for any purpose other than their originally intended purpose without the prior written consent of Consultant. In the event Consultant’s documents are subsequently reused or modified in any material respect without the prior consent of Consultant, then any such reuse or modification shall be at the sole risk of the Client. Any document produced by Consultant in relation to the Services is intended for the sole use of the Client. The documents may not be relied upon by any other party without the express written consent of Consultant, which may be withheld at Consultant’s reasonable discretion. Any such consent will provide no greater rights to the third party than those held by the Client under the contract. FIELD SERVICES: Consultant shall be responsible for Consultant’s work and the work of any of Consultant’s approved subconsultants. Consultant shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with a construction contractor’s work on a project and shall not be responsible for any contractor’s failure to carry out the work in accordance with the contract documents. Consultant shall not be responsible for the acts or omissions of any of Client’s contractors, subcontractors, any of their agents or employees, or any other persons performing any of the work in connection with a project, except to the extent such acts or omissions occurred due to authorized reliance upon Consultant’s work or the work of any of Consultant’s approved subconsultants. GOVERNING LAW/COMPLIANCE WITH LAWS: The Agreement shall be governed, construed, and enforced in accordance with the laws of the State of Minnesota. Consultant shall observe and comply with all applicable laws, continue to provide equal employment opportunity to all qualified persons, and to recruit, hire, train, promote and compensate persons in all jobs without regard to race, color, religion, sex, age, disability or national origin or any other basis prohibited by applicable laws. DISPUTE RESOLUTION: If requested in writing by either the Client or Consultant, the Client and Consultant shall attempt to resolve any dispute between them arising out of or in connection with this Agreement by entering into structured non-binding negotiations with the MASTER PROFESSIONAL SERVICES TERMS AND CONDITIONS Page 2 of 2 Professional Services Terms and Conditions on StanNet Forms> Company Forms>Risk Management> Standard Form Agreements assistance of a mediator on a without prejudice basis. The mediator shall be appointed by agreement of the parties and the parties shall equally share all costs of the same. The Parties agree that any actions under this Agreement will be brought in a court of competent jurisdiction in Hennepin County, State of Minnesota, or elsewhere by mutual agreement. SEVERABILITY: If any term, condition or covenant of the Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of the Agreement shall be binding on the Client and Consultant. FORCE MAJEURE: Any default in the performance of this Agreement caused by any of the following events and without fault or negligence on the part of the defaulting party shall not constitute a breach of contract: labor strikes, riots, war, acts of governmental authorities, unusually severe weather conditions or other natural catastrophe, disease, epidemic or pandemic, or any other cause beyond the reasonable control of either party. Nothing herein relieves the Client of its obligation to pay Consultant for services rendered. Additionally, the provisions of this paragraph shall not apply to any default which is caused by discretionary decisions or policy implementation made by Consultant which are not outside the reasonable control of Consultant. COVID-19: The parties acknowledge the ongoing COVID-19 pandemic and agree that the fee and schedule in the proposal is based on what is currently understood. Where conditions change, the parties may have further discussions to manage and mitigate the impact of this evolving situation on a project. The parties further acknowledge and agree that the ongoing pandemic, under the present or similar circumstances, is not prohibitive of the delivery of services as agreed herein. The parties agree that the existence of the COVID-19 pandemic, absent a material change in circumstances, shall not amount to a force majeure event, in and of itself. COMPLIANCE WITH MINNESOTA GOVERNMENT DATA PRACTICES ACT: The parties acknowledge and agree that Client is a governmental entity bound by Minnesota Statutes Chapter 13, the “Minnesota Government Data Practices Act” (the “MGDPA”). Consultant agrees to cooperate with and assist Client in meeting its obligations pursuant to the MGDPA, as necessary. Any inquiries directed to Consultant which pertain to the terms of the Agreement or the Services contemplated herein shall be promptly referred to Client. By signing below, both parties agree to be bound by the terms contained herein. City of Corcoran, MN Stantec Consulting Services Inc. __________________ ______________________ Authorized signature Authorized signature __________________ ______________________ Printed name Printed name __________________ ______________________ Date Date ENGAGEMENT LETTER The Law Firm of Carson, Clelland & Schreder agrees to represent the City of Corcoran for civil legal services and for municipal prosecution services in 2022. Civil services include meeting attendance, staff consultation and the production of work relating to ordinances, zoning, special assessments, development contracts and other contractual matters. In addition to the before mentioned subjects, any other services as needed and directed by the City Council will be gladly performed. Charges for the civil work will be $70.00 per hour for paralegal assistant and $142.50 per hour for attorney. The criminal prosecution services include the prosecution of petty misdemeanors, misdemeanors and gross misdemeanors as they occur; review and preparation of criminal complaints and consultation and advice with officers and police administration. The prosecution services include vehicle forfeitures. The prosecution services are billed at $97.50 per hour for attorney and $37.50 per hour for legal assistant. The firm will also provide human resources and labor consultation and representation if desired by the City. These services will be billed at the civil rate. Sincerely, John J. Thames on behalf of Carson, Clelland & Schreder APPROVED BY CITY OF CORCORAN By: ____________________________ Its Mayor By: ____________________________ Its Clerk INFORMATION REGARDING SAS 134 At Abdo, we are committed to a culture of clear and open communication to ensure you as a client understand our process and how it may change when new standards are implemented. With this in mind, we wanted to draw your attention to the new Statement on Auditing Standards (SAS) 134 as released by the AICPA’s Auditing Standards Board (ASB) earlier in the year. Under SAS 134, the format of our Independent Auditor’s Report has undergone some updates to its structure and language. The revised reporting model is intended to enhance the communicative value and relevance of the auditor’s report to the users of the audited financial statements. It does this by: •Providing more transparency into the audit and the related auditor’s report, •Satisfying the user’s need for more information by addressing the auditor’s responsibility, and •Providing new guidance for the form and content of the auditor’s report. The standard requires Abdo to present the Opinion section first in the Independent Auditor’s Report, followed by the Basis for Opinion section. These changes will more clearly articulate management’s responsibilities for the financial statements and the auditor’s responsibilities for the audit. The process of our audit will not change, but we felt it was important to inform you of these new standards and the changes you may see to the Auditor’s Report as a result. If you have any questions regarding SAS 134 or the changes that will be taking place, please reach out to your audit team and we’ll be happy to discuss with you in more detail. As always, we appreciate the opportunity to work with you and your organization. Sincerely, Abdo Agenda Item: 10a. December 8, 2021 Management, Honorable Mayor and City Council City of Corcoran Corcoran, Minnesota We are pleased to confirm our understanding of the services we are to provide the City of Corcoran (the City) for the year ended December 31, 2021. Audit Scope and Objectives We will audit the financial statements of the governmental activities, the business-type activities, each major fund and the aggregate remaining fund information, and the disclosures, which collectively comprise the basic financial statements of the City as of and for the year ended December 31, 2021. Accounting standards generally accepted in the United States of America (GAAS) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City’s RSI in accordance with GAAS. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financ ial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by U.S generally accepted accounting principles (GAAP) and will be subjected to certain limited procedures, but will not be audited: 1) Management’s Discussion and Analysis 2) Schedule of Funding Progress, Employer's Share of Net Pension Liability and Employer's Contributions We have also been engaged to report on supplementary information other than RSI that accompanies the City’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a whole, in a report combined with our auditor’s report on the financial statements: 1) Combining and Individual Fund Financial Statements and Schedules In connection with our audit of the basic financial statements, we will read the follow ing other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. 1) Introductory Section December 8, 2021 Page 2 The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, issue an auditor’s report that includes our opinion whether your financial statements are fairly presented in all material respects, in conformity with GAAP and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgement of a reasonable user made based on the financial statements. Auditor’s Responsibilities for the Audit of the Financial Statements We will conduct our audit in accordance with GAAS and will include tests of your accounting records and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS, we exercise professional judgement and maintain professional skepticism throughout the audit. We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the gover nment. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City‘s ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected customers, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. We may, from time to time and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers. December 8, 2021 Page 3 Audit Procedures-Internal Control We will obtain an understanding of the government and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud i s higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards. We have identified the following significant risk(s) of material misstatement as part of our audit p lanning, however, it should be noted that our planning procedures are not concluded and therefore additions or modifications may be made to the below significant risks: • Management Override of Controls • Improper Revenue Recognition Audit Procedures-Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City‘s compliance with the provisions of applicable laws, regulations, contra cts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Other Services We will also prepare a general ledger trial balance for use during the audit. Our preparation of the trial balance will be limited to formatting information in the general ledger into a working trial balance. As part of the audit, we will assist w ith preparation of your financial statements of the City in conformity with U.S. generally accepted accounting principles based on information provided by you. We will also use the financial statements to complete the Office of the State Auditors' Reporting Forms. We will accumulate capital asset information and calculate the depreciation based on lives and methods determined by management. We will also assist with entries to convert from the modified accrual basis of accounting to the full accrual basis of accounting for long -term assets, long-term liabilities, and related deferred inflows of resources, deferred outflows of resources, revenues and expenses from information provided by managment. We will perform the above services in accordance with applicable professional standards. The other services are limited to the financial statement services previously defined. We, in our sole professional judgement, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibiliti es. Responsibilities of Management for the Financial Statements Our audit will be conducted on the basis that you acknowledge and understand your responsibility for designing, implementing and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including monitoring ongoing activities; for the selection and application of accounting principles; and for the preparation and fair presentation of the financial statements in conformity with accounting principles generally accepted in the United States of America. December 8, 2021 Page 4 Management is responsible for making drafts of financial statements, all financial records and related information available to us and for the accuracy and completeness of that inform ation (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related party relationships and transactions, and other matters (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws and regulations. You are responsible for the preparation of the supplementary information in conformity with accounting principles generally accepted in the United States of America. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. You agree to assume all management responsibilities for the financial statement preparation services and any other nonattest services we provide; oversee the services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them. Engagement Administration, Fees, and Other We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing. The audit documentation for this engagement is the property of Abdo and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to any Regulator or its designee. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Abdo personnel. Furthermore, upon request, we may provide copies of selected audit documentation to any Regulator or its designee. The Regulator or its designee may intend or decide to distribute the copies or information contained therein to others, including other governmental agencies. December 8, 2021 Page 5 We expect to begin our audit in April, 2022 and to issue our reports no later than June 30, 2022. Andrew K. Berg, CPA is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be as follows: Audit $ 25,400 2021 Office of the State Auditor’s Reporting Form 825 Total $ 26,225 American Rescue Plan Act Compliance Testing (if applicable) $ 1,000 In an effort to reduce environmental impact, you will receive printable, downloadable PDFs of your report. To receive one (1) paper report, you will be charged $150 for a set -up fee. Additional paper copies will be charged at the rate of $50 per report. You may also be billed for travel and other out-of-pocket costs such as report production, typing, postage, etc. if not included in the fee listed above. The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will discuss it with you and arrive at a new fee before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Amounts not paid within 30 days from the invoice date will be subject to a late payment charge of .66 percent per month (8 percent per year). If for any reason the account is turned over to collections, additional fees will be added to cover collections cost. In accordance with our Firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we h ave not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Except in the event of your failure to make a payment when due, in the event of a dispute related in any way to our services, our Firm and you agree to discuss the dispute and, if necessary, to promptly mediate in a good faith effort to resolve. We will agree on a mediator, but if we cannot, either of us may apply to a court having personal jurisdiction over the parties for appointment of a mediator. We will share the mediator’s fees and expenses equally, but otherwise will bear our own attorneys’ fees and mediation cost. Participation in such mediation shall be a condition to either of us initiating litigation. In order to allow time for the mediation, any applicable statute of limitations shall be tolled for a period not to exceed 120 days from the date either of us first requests in writing to mediate the dispute. The mediation shall be confidential in all respects, as allowed or required by law, except our final settlement positions at mediation shall be admissible in litigation solely to determine the prevailing party’s identify for purposes of the award of attorneys’ fees. In the event you fail to make a payment for services or to reimburse for costs advanced by the Firm on your behalf, the Firm reserves the right to take all legally permissible action, including commencement of litig ation in lieu of mediation, and shall have the right to collect its costs, including reasonable attorney’s fees, incurred in any such collection or litigatio n activities. Should the City of Corcoran desire to employ the Firm’s partner(s) or employee(s) involved in the performance of any audit, review or attest service for or relating to the City at any time during the then current fiscal year of the City up to and including the date of the audit report for that year, or in the twelve months preceding the audit report date for the immediately preceding year, it must have the written consent of the Firm to enter into an employment contra ct with the Firm partner or employee. Should the Firm agree to such arrangement, the agreement will include a payment equal to 200% of the partner or employee’s current annual salary. December 8, 2021 Page 6 Professional and certain regulatory standards require us to be indepen dent, in both fact and appearance, with respect to the City in the performance of our services. The City shall not, during the term of this agreement and for the twelve months following its termination for any reason, without the prior written consent of the Firm, solicit for employment, or hire any current or former partner or professional employee of the Firm, or any affiliate thereof, if such partner or professional employee has been involved in the performance of any audit, review, or attest service for or relating to the City at any time during the then current fiscal year of the City up to and including the date of the audit report for that year, or in the twelve months preceding the audit report date for the immediately preceding year. In connection with this engagement, we may communicate with you or others via email transmission. As emails can be intercepted and read, disclosed, or otherwise used or communicated by an unintended third party, or may not be delivered to each of the parties to whom they are directed and only to such parties, we cannot guarantee or warrant that emails from us will be properly delivered and read only by the addressee. Therefore, we specifically disclaim and waive any liability or responsibility whatsoever for interception or unintentional disclosure of emails transmitted by us in connection with the performance of this engagement. In that regard, you agree that we shall have no liability for any loss or damage to any person or entity resulting from the use of email transmissions, including any consequential, incidental, direct, indirect, or special damages, such as loss of revenues or anticipated profits, or disclosure or communication of confidential or proprietary information. We have the right to withdraw from this engagement, at our discretion, if you do not provide us with any information we request in a timely manner; refuse to cooperate with our reasonable requests or misrepresent any facts; we have reason to believe you may have engaged, or may be planning to engage, in conduct that is unethical and/or unlawful; you engage in conduct directed toward or affecting firm personnel that is disrespectful, inappropriate, and/or potentially unlawful; or we determine that continuing the engagement is not in the best interests of the firm or threatens legal or reputational harm to the firm. In the event of withdrawal under any of these circumstances, such withdrawal will release us from any obligation to complete your report and will constitute completion of our engagement. Reporting We will issue a written report upon completion of our audit of the City’s financial statements. Our report will be addressed to the Council of the City. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss with reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or withdraw from this engagement. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please electronically sign this letter. Sincerely, Abdo RESPONSE: This letter correctly sets forth the understanding of the City of Corcoran. By: Title: ACTUARIAL SERVICES CONSULTING AGREEMENT 2021 Gallagher Actuarial Consulting Agreement City of Corcoran, MN Page 1 of 7 This Consulting Agreement (this “Agreement”) is by and between Gallagher Benefit Services, Inc., a Delaware corporation (“Gallagher”), and the City of Corcoran, (the “Client”). The Client wishes to enter into a consulting relationship with Gallagher with the terms and conditions set forth in this Agreement, and Gallagher is willing to accept such a consulting relationship. In consideration of and in reliance upon the previous paragraph and the terms and conditions contained in this Agreement, the Client and Gallagher agree as follows: 1. Engagement The Client engages Gallagher as an employee benefits consultant as stated in this Agreement and Gallagher accepts this engagement. During the time that Gallagher is performing services for the Client under this Agreement, and for all purposes outlined in this document, Gallagher’s status will be that of an independent contractor of the Client. 2. Term and Termination The Effective Date of this Agreement is November 15, 2021. The term of Gallagher’s engagement under this Agreement (the “Consulting Period”) will begin as of the Effective Date and will remain in effect for a period of three years. Either party may terminate this Agreement by giving the other party thirty (30) days prior written notice of its intent to terminate. In the event such termination is effective during the Consulting Period, Client shall be responsible to Gallagher for any services performed prior to the date of termination. 3. Services Services provided by Gallagher include the FYE2021 GASB No. 75 Alternative Measurement Method, which is allowed for small groups with fewer than one hundred total plan members. 4. Compensation Subject to any changes as may be mutually agreed by the parties, Gallagher will receive, as compensation for services listed in Section 3, a fee of $2,100 for the first year of services, invoiced at the end of the project as defined in Section 3. This includes a discount for the Clients who use Gallagher for their 2021 medical renewal. Additional services not listed in Section 3 will result in additional fees to be mutually agreed by the parties prior to commencement of the service(s). Any variation from the original fee estimate will be discussed with Client prior to commencing with the required work. Any compensation described above and disclosed to it does not constitute a conflict of interest and the Client expressly waives any claims alleging any such conflict of interest. For additional information regarding Gallagher compensation, please see our revenue disclosure policy and schedule set forth in Exhibit A. ACTUARIAL SERVICES CONSULTING AGREEMENT 2021 Gallagher Actuarial Consulting Agreement City of Corcoran, MN Page 2 of 7 5. Client Obligations and Responsibilities To enable Gallagher to perform its obligations under this Agreement, Client shall at no charge to Gallagher: (a) Make available, as reasonably requested by Gallagher, timely management decisions, complete and accurate documentation and information so that the Services contemplated by this Agreement may be accomplished. (b) Furnish Gallagher with complete and accurate data information to complete the valuation as soon as reasonably possible. (c) Exercise all discretionary authority and control over the management and disposition of Plan assets to the exclusion of Gallagher. Gallagher shall not exercise any authority or control with respect to the management or disposition of the assets of the Plan. Gallagher shall have no responsibility or liability with respect to any funding of Plan Benefits. (d) Perform any other administrative functions not expressly assumed by Gallagher hereunder. 6. Performance and Scope (a) Representations and Warranties. Each party represents, warrants and covenants to the other that: (i) it has full power and authority to make, execute, deliver and perform its obligations under this Agreement; (ii) the performance of its obligations pursuant to this Agreement shall be in accordance with all applicable laws; (iii) this Agreement has been duly executed and delivered by an authorized representative of such party and constitutes the legal, valid and binding obligation of such party, enforceable against such party in accordance with its terms; and (iv) there are no other agreements presently in force which would encumber or prevent either party’s compliance with any terms of this Agreement. (b) Standard of Care. Gallagher shall perform its duties, responsibilities and obligations in accordance with generally accepted industry standards and with the care, skill, prudence and diligence that a prudent benefits consultant or actuary acting in a like capacity and familiar with such matters would use in the conduct of an enterprise of a like character and with like aims under the circumstances then prevailing. (c) Reliance. In the performance of its duties, Gallagher may rely upon, and will have no obligation to independently verify the accuracy, completeness, or authenticity of, any written instructions or information provided to Gallagher by the Client or its designated representatives and reasonably believed by Gallagher to be genuine and authorized by the Client. Gallagher shall incur no liability resulting from Gallagher’s reasonable reliance on such instructions or information. (d) No Practice of Law. Gallagher will not be obligated to perform, and the Client will not request performance of, any services which may constitute unauthorized practice of law. The Client will be solely responsible for obtaining any legal advice, review or opinion as may be necessary to ensure that its own conduct and operations, including the engagement of Gallagher under the scope and terms as provided herein, conform in all respects with applicable State and Federal laws and regulations (including ERISA, the Internal Revenue Code, State and securities laws and implementing regulations) and, to the extent that the Client has foreign operations, any applicable foreign laws and regulations. ACTUARIAL SERVICES CONSULTING AGREEMENT 2021 Gallagher Actuarial Consulting Agreement City of Corcoran, MN Page 3 of 7 (e) Conflict of Interest. Gallagher’s engagement under this Agreement will not prevent it from taking similar engagements with other clients who may be competitors of the Client. Gallagher will, nevertheless, exercise care and diligence to prevent any actions or conditions which could result in a conflict with Client’s best interest. (f) Subcontractors. Gallagher may cause another person or entity, as a subcontractor of Gallagher, to provide some of the services required to be performed by Gallagher hereunder; provided that Gallagher shall remain responsible for all acts and omissions of any such subcontractors (each of which shall be bound by Gallagher’s obligations under this Agreement). Gallagher shall seek prior written approval from Client for any subcontractors providing substantive consulting, professional or managerial services. Prior written approval shall not be required for clerical, office, secretarial, IT back-up, administrative or similar support services. 7. Confidentiality (a) Confidential Information. (i) As used in this Agreement, “Confidential Information” means any nonpublic, proprietary or personal data and information furnished by either party or its agents or representatives to the other party or its agents and representatives, whenever furnished and regardless of the manner or media in which such information is furnished, which the receiving party knows or reasonably should know to be confidential. Each party shall treat Confidential Information as confidential and only use it in the performance of its obligations under this Agreement. (ii) The parties acknowledge that Confidential Information includes personal data provided to Gallagher by Client for the benefit of Client and/or its employees to facilitate the performance of services set forth in this Agreement. Both Parties also agree that the Confidential Information may include information that alone, or in combination with other information, uniquely identifies an individual. Client agrees that Gallagher is permitted to disclose and transfer Client’s Confidential Information to Gallagher’s affiliates, agents or vendors that have a need to know the Confidential Information in connection with the services provided under this Agreement (including insurance carriers, as necessary, for quoting and/or placing insurance coverages). Gallagher has established security controls to protect Client Confidential Information from unauthorized use or disclosure. For additional information, please review Gallagher’s Privacy Policy located at https://www.ajg.com/privacy-policy/. (iii) Both Gallagher and Client agree to comply with all state and federal laws, rules, and orders that relate to privacy and data protection which are, or which in the future may be, applicable to Confidential Information, the services or the performance of obligations under this Agreement. Upon request, Gallagher will cooperate with Client pursuant to applicable law(s) to comply with requests from individuals regarding their personal information. (b) Use of Names; Public Announcements. No party will use the names, logos, trademarks or other intellectual property of the other party without its prior written consent. Except as may be required by law, no party will issue any press releases or make any public announcements of any kind regarding the relationship between the parties without the other party’s prior consent. (c) Aggregated Data. Gallagher shall own any non-identifying, aggregated and statistical data that might be derived from providing services to Client (the “Aggregated Data”). Nothing herein shall be construed as prohibiting Gallagher from utilizing the Aggregated Data for purposes of operating ACTUARIAL SERVICES CONSULTING AGREEMENT 2021 Gallagher Actuarial Consulting Agreement City of Corcoran, MN Page 4 of 7 Gallagher’s business. Gallagher shall not: (i) disclose to any third party any Aggregated Data that reveals Client’s identity or its Confidential Information; or (ii) reveal the identity, whether directly or indirectly, of any individual whose specific data might be used by Gallagher on behalf of Client. 8. Indemnification In performing its obligations under this Agreement, Gallagher neither insures nor underwrites the liability of the Client’s Plan. Gallagher shall have no duty or obligation to defend against any legal action or proceeding brought to recover a claim for Plan benefits or any causes of actions for expenses or liabilities incident to the Plan. Gallagher shall, however, make available to Client and its counsel, such evidence relevant or relates to such action or proceeding as Gallagher may have as a result of its services on behalf of Client. Gallagher shall promptly notify in writing Client or its designated legal counsel of any legal actions that involve the Plan or Client. 9. Gallagher Limitation of Liability LIMITATION OF LIABILITY: Notwithstanding anything contained herein to the contrary, even if advised of the possibility of loss, liability, damage or expense, Gallagher shall not be liable for any indirect damages, including any lost profits, data, business, goodwill, anticipated savings, opportunity or use or other incidental or consequential damages. Furthermore: i. Gallagher shall not be responsible for damages caused by acts of Client’s employees, representatives, agents, subcontractors, vendors, or suppliers. ii. Gallagher’s aggregate liability under this Agreement, if any, to Client for claimed loss or damage arising under this Agreement shall not exceed the amount actually paid by Client to Gallagher. iii. Client hereby expressly acknowledges and agrees that in view of the amount of the fees paid or to be paid hereunder, the limitations of liability in this Section 9 are in all respects fair and reasonable and reflect a duly considered allocation of risk between the Parties. iv. Notwithstanding the foregoing, this Section 9 shall not limit any liability for the personal injury to or death of any individual or physical property damage directly caused by Gallagher or beyond the extent to which the limitation would be prohibited by applicable law. 10. Notices Any notices, requests or other communications pursuant to this Agreement will be addressed to the party at its address listed below. Such notices will be deemed to have been duly given, (i) if delivered in person or by courier, upon delivery; (ii) if sent by an overnight service with tracking capabilities, upon receipt; (iii) if sent by registered or certified mail, postage prepaid, within five (5) days of deposit in the mail; or (iv) if sent by fax or electronic mail, at such time as the party which sent the notice receives confirmation of receipt by the applicable method of transmittal. ACTUARIAL SERVICES CONSULTING AGREEMENT 2021 Gallagher Actuarial Consulting Agreement City of Corcoran, MN Page 5 of 7 If to the Client: _______________________________ _______________________________ _______________________________ Attention: ____________ If to Gallagher: Gallagher Benefit Services, Inc. 3600 American Blvd. West, Suite 500 Bloomington, MN 55431 Attention: Laura A. Schleck Either party may, by written notice to the other, change the address to which notices to such party are to be delivered or mailed. 11. Miscellaneous (a) Severability. The various provisions and subprovisions of this Agreement are severable and if any provision or subprovision or part thereof is held to be unenforceable by any court of competent jurisdiction, then such enforceability will not affect the validity or enforceability of the remaining provisions or subprovisions or parts thereof in this Agreement. (b) Entire Agreement; Amendment; Counterparts. This Agreement, including Exhibit A hereto, constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether oral or written, between the parties regarding the subject matter hereof. This Agreement may be modified or amended only by a written instrument executed by both parties. Furthermore, this Agreement may be executed by the parties in several counterparts, each of which shall be deemed to be an original copy. (c) Governing Law; Rule of Construction. This Agreement will be construed, interpreted and enforced in accordance with the laws of the State of Illinois without giving effect to the choice of law principles thereof or any canon, custom or rule of law requiring construction against the drafter. (d) Warranties. Except as expressly set forth in this Agreement, Gallagher makes no other warranties of any kind with respect to the Services, including, without limitation, warranties that may be implied from a course of performance, dealing or trade usage. (e) Force Majeure. Neither party shall be liable to the other for any delay or failure to perform any of its obligations under this Agreement (other than payment obligations) as a result of flood, earthquake, storm, other act of God, fire, derailment, accident, labor dispute, explosion, war, act of terrorism, sabotage, insurrection, riot, embargo, court injunction or order, act of government or governmental agency or other similar cause beyond its reasonable control. (f) Assignment. This Agreement shall apply to and bind the successors and assigns of the parties hereto, including, in the event of a party’s insolvency, debtors-in-possession and any appointed trustee or administrator. This Agreement shall be not be assignable by either party, except with the prior written consent of the other party; provided, however, that either party may assign this Agreement to an affiliate or in the event of a merger or sale, provided the assignee is willing and able to assume such party’s obligations hereunder. ACTUARIAL SERVICES CONSULTING AGREEMENT 2021 Gallagher Actuarial Consulting Agreement City of Corcoran, MN Page 6 of 7 (g) Successors; Survival of Provisions. This Agreement shall be binding upon and shall inure to the benefit of all assigns, transferees and successors in the interest of the parties hereto. Sections 7, 8 and 9 will survive the termination of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Consulting Agreement to be duly executed on the date first written above. CITY OF CORCORAN, MINNESOTA By: Name: Title: GALLAGHER BENEFIT SERVICES, INC. By: Name: Laura A. Schleck Title: Practice Leader, Actuarial and Retirement Services ACTUARIAL SERVICES CONSULTING AGREEMENT 2021 Gallagher Actuarial Consulting Agreement City of Corcoran, MN Page 7 of 7 EXHIBIT A COMPENSATION DISCLOSURE STATEMENT One of the core values highlighted in The Gallagher Way states, “We are an Open Society,” and our open society extends to the compensation Gallagher receives. As our industry moves toward complete disclosure of all forms of compensation, we embrace this effort and are committed to leading the way. To achieve this purpose, we have disclosed the fee we will earn for the actuarial consulting services Gallagher will render your behalf. It should also be noted that:  Gallagher is not an affiliate of the insurer or vendor whose contract is recommended. This means the insurer or vendor whose contract is recommended does not directly or indirectly have the power to exercise a controlling influence over the management or policies of Gallagher.  Gallagher’s ability to recommend other insurance contracts or vendors is not limited by an agreement with any insurance carrier or vendor and Gallagher is effecting the transaction for applicable plan(s) in the ordinary course of Gallagher business. Thus, pertinent transaction(s) are at least as favorable to the applicable plan(s) as an arm’s length transaction with an unrelated party.  Gallagher is not a trustee of the plan(s) and is neither the Plan Administrator of the plan(s), a Named Fiduciary of the plan(s), nor an employer which has employees in the plan(s). For Employers and Plan Sponsors Subject to ERISA: This Disclosure Statement is being given to the Client (1) to make sure Client knows about Gallagher’s and Gallagher affiliates’ income before purchasing the insurance product and (2) for plans subject to ERISA, to comply with the disclosure, acknowledgment and approval requirement of Prohibited Transaction Class Exemption No. 84-241, which protects both Client and Gallagher2. Disclosure must be made to an independent plan fiduciary for the ERISA Plan(s), and Client acknowledges and confirms that that this is a reasonable transaction in the best interest of participants in its ERISA Plan(s). For more information on Gallagher’s compensation arrangements, please visit www.ajg.com/compensation. In the event a client wishes to register a formal complaint regarding compensation Gallagher receives, please send an email to Compensation_Complaints@ajg.com. 1 Which allows an exemption from a prohibited transaction under Section 408(a) of the Employee Retirement Income Security Act of 1974 (ERISA). 2 In making these disclosures, no position is taken, nor is one to be inferred, regarding the use of assets of a plan subject to ERISA to purchase such insurance. STAFF REPORT Agenda Item 10b. Council Meeting: January 13, 2022 Prepared By: Jessica Beise Topic: Commission Liaison Schedule Action Required: Appoint Liaisons Summary: For many years, a member of the City Council has attended the meetings of the city’s commissions as a liaison. The City Council should discuss whether or not to continue this practice, and if so, what sched ule. At times the Council has rotated the liason schedule between members, most recently specific annual appointments were made to each. The 2021 liason appointments were as follows: • Planning Commission – Jeremy Nichols • Parks and Trails Commission – Tom McKee • Charter Commission – none Additionally, Jon Bottema was appointed City Council liaison to the Elm Creek Watershed Management Commission. Financial/Budget: None Options: 1. Appoint commission specific liaisons for 2022. 2. Establish a rotating schedule for commission liaisons. Recommendation: Commission specific liaisons are preferred if p ossible. Council Action: Establish a commission liaison schedule for 2022. Attachments: None STAFF REPORT Agenda Item 10c. Council Meeting: January 13, 2022 Prepared By: Jessica Beise Topic: Schedule Work Session – Water Supply Planning Action Required: Schedule Work Session Summary: It is recommended that the Council schedule a work session on January 27th to continue progress on water supply planning. Financial/Budget: Costs for pr eparing and following up on work session items are include storage site location and financial analysis. Options: 1. Schedule a work session for 5:30 pm on January 27, 2022. 2. Schedule a work session for a different day and time. Recommendation: Schedule a work session for 5:30 pm on January 27, 2022. Council Action: Mayor to schedule a work session for 5:30 pm on January 27, 2022. Attachments: None STAFF REPORT Agenda Item 10 d. Council Meeting: January 13, 2022 Prepared By: Director Matt Gottschalk Topic: Police Department Staffing Action Required: Authorization Summary: On December 28, 2021 , the city received a letter from Detective Steve Cole confirming his separation of employment from the City of Corcoran. Staff is seeking Council authorization to begin an internal/external hiring process for the vacant Police Detective position. Staff has also been conducting a hiring pr ocess to fill the Police Officer position approved by the Council on November 22, 202 1. Over the course of three weeks the department has received four applications. Staff will provide Council with an update on the hiring process and, if appropriate, may seek authorization for the Interim City Administrator to extend a job offer to the preferred c andidate, subject to final approval from the Mayor. Financial/Budget: The 2022 budget includes the wages an d benefits for the Detective position. The financials of the additional Police Officer position were discussed at the November 22, 2021 meeting. Options: 1. Accept the resignation of Steve Cole and authorize staff to begin an internal/external hiring process for the P olice Detective position. 2. (Potential) Accept the resignation of Steve Cole, authorize staff to begin an internal/external hiring process for the P olice Detective position, and authorize the Interim City Administrator to extend a job offer for Police Officer to the preferred candidate, subject to final approval by the Mayor. 3. Provide staff with other direction. Recommendation: Accept the resignation of S teve Cole, authorize staff to begin an internal/external hiring process for the Police Detective position, and authorize the Interim City Administrator to extend a job offer for Police Officer to the preferred candidate, subject to final approval by the Mayor. Council Action: Consider a motion to accept the resignation of Steve Cole, a uthorize staff to begin an internal/external hiring process for the P olice Detective position, and authorize the Staff Report—January 13, 2022 Council Meeting Prepared by Director Gottschalk Page 2 Interim City Administrator to extend a job offer for Police Officer to the preferred candidate, subject to final approval by the Mayor. Attachments: None STAFF REPORT Agenda Item: 10e. Council Meeting: January 13, 2022 Prepared By: Maggie Ung Topic: City Purchasing Card Vendor Action Required: Approve Vendor Summary: The City of Corcoran has been exploring vendors for the purchasing card program that will allow staff to make City business-related purchases. This program allows staff to make payment for City business-related travel, small purchases, and where inability exists to create vendor charge accounts. This will also reduce the amount of employee reimbursement , and eliminate personal credit card use for City business. The program also allows staff to obtain goods and services quickly and conveniently if needed. Currently, the City has one debit card with Farmer ’s State Bank of Hamel. This presents a challenge when tracking staff who are making the purchase and when staff is traveling. U.S. Bank is the vendor staff is proposing to contract with for the purchasing card program. The vendor is used by numerous cities within Minnesota and is under Minnesota State Contract. U.S. Bank offers a rebate program and online management of card holders and purchases that the City currently does not have. Staff recommends U.S. Bank as the vendor to utilize for the purchasing card progra m. Financial/Budget: There is no financial or budget impact. Options: 1. Direct staff to proceed with the U.S. Bank contract for the purchasing card program. 2. Direct staff to not proceed with the U.S. Bank contract for the purchasing card program. Recommendation: Staff recommend proceeding with the U .S. Bank contract for the purchasing card program. Council Action: Authorize staff to proceed with the U.S. Bank contract for the purchasing card program. Attachments: 1. MN NASPO Brochure Powerful solutions to help maximize your payment performance U.S. Bank has partnered with State of Minnesota to offer unique solutions to meet the payment needs of state and local agencies. Through the State of Minnesota Commercial Card Program, we provide the most comprehensive payment solutions, including: U.S. Bank Purchasing Card, One Card, Corporate Travel Card, Managed Spend Card, Emergency Card, Central Travel Accounts, Ghost Cards, and Virtual Pay. U.S. Bank NASPO ValuePoint Commercial Card Program U.S. Bank NASPO ValuePoint Commercial Card Program, in existence since 2002, is a publicly bid and awarded contract for payment card services. This Visa® branded program is open to state agencies, political subdivisions, and higher education institutions. The NASPO Program provides a standard contract to secure world-class commercial card services and competitive rebates without conducting a costly and time consuming RFP and review process. The program offers a convenient way to obtain the services of a trusted card issuer with the commitment to service and experience your program deserves. Experience U.S. Bank was the first bank-issuer of commercial card programs in 1989 and has led the way in developing commercial card best practices that today are standard throughout the public sector. U.S. Bank offers commercial card and payment processor services to 21 state commercial card programs and more than 60% of the Federal Government. With more than 3,300 public sector clients, this is the market that drives our commercial card products, technology and service enhancements. Our client base within the public sector includes numerous Federal Government agencies, state government agencies, county and city governments and local municipalities. U.S. Bank offers commercial card and payment processor services to more than 60% of the Federal Government, making us their largest commercial card service provider. Service U.S. Bank is dedicated to providing skilled personnel to support the strategic needs of program participants. Our Relationship Management and Client Services are specifically dedicated to support a diverse portfolio of Public Sector clients including government agencies, cities, counties and local municipalities. These resources are prepared to provide a consultative view of your procure to pay process and support everything from strategic program direction, implementation, training, and the daily administrative needs of any new or existing program participant. Competitive rebates The NASPO Program includes generous revenue sharing opportunities, which provide rebates to qualifying participants. The rebate structure also provides for rewards to each participant based on its individual spending and payment performance. Below are the rebates available to NASPO participants. • Standard and Non-Standard Volume Incentive is 135 bps • Prompt Payment Incentive is up to 45 bps depending on speed of reimbursement to the bank • Payments are issued to participants on a quarterly basis, and payable to the agency. Features and benefits Features Benefits U.S. Bank Access® Online Use the Access Online system in real time to: • Monitor cardholder transactions • Review declined and disputed transactions • Manage card limits and MCCs • View electronic statements • Access up to six years of reporting • Attach electronic receipts • Set effective dating for account maintenance and limit adjustments Worldwide card acceptance Visa® branded card allows for unparalleled purchasing access Mobile application Gives you anytime access to your account, so you can quickly manage and stay on top of your business expenses. Visa® Liability Waiver Program Protects against eligible losses incurred should a terminated employee misuse the card Experienced U.S. Bank Resources Implementation Manager, Relationship Managers, and Account Coordinators provide consultation and issue resolution, allowing for full program optimization 24-hour customer service Offers unparalleled 24/7 cardholder assistance and fraud support Zero cost program No annual fee or interest charges Favorable payment terms NASPO program allows for 45 days to pay, late payment penalties are 1% for each past due cycle or in accordance with the State Prompt Payment Act. Reduced paperwork Increases efficiencies in the procurement process by reducing paper-based transactions for micro-purchases State of Minnesota Commercial Card Program ©2021 U.S. Bank. All trademarks are the property of their respective owners. 01-0057-01-MN (3/21) CAT-ID###### State of Minnesota Commercial Card Program includes: The NASPO program provides a standard contract platform for public sector participants to secure a number of payment services. These innovative solutions are supported by web-based program management tools that allow participants to securely access information 24/7, and proactively manage payables and travel expenditures. Purchasing Card Helps reduce the time and costs associated with traditional procure-to-pay processes, eliminating paper-based purchase orders and invoice processing. Corporate Travel Card Provides an easy-to-implement and manage payment and cost management alternative for participants seeking to increase efficiency and control. Offers complete online account management and reporting capabilities. One Card A single card with powerful flexibility that can be used for anything the cardholder is authorized to purchase – goods, services, airfare, supplies, fuel and more. Virtual Pay Replaces checks and paper-based processes with cardless account numbers that allow you to pay suppliers electronically. Highly-secure and widely accepted, this virtual payment method gives you complete control over spending amounts and timing while vastly simplifying the reconciliation process. Managed Spend Card Covers expenses relating to buying trips, product launches, events, incentive programs, and others that often fall beyond the scope of traditional purchasing and travel card programs. Enjoy control with firm credit limits, expiration dates and restrictions by merchant category code (MCC). It is an efficient way to manage payments and limit risk. Emergency Cards Provides specific cards you can activate in case of an emergency to cover related expenses such as urgent on-demand payments or unexpected expenses at headquarters, satellite offices and field locations; remote employee purchasing needs at disaster recovery hot sites and emergency response team expenses. Payment Analytics Provides enhanced reporting and analytics that allow program managers to easily audit and track payments and purchases as well as detect potential fraud or misuse. State of Minnesota Commercial Card Program Contact U.S. Bank to get started STAFF REPORT Agenda Item: 10f. Council Meeting: January 13, 2022 Prepared By: Maggie Ung Topic: City Purchasing Card Program Policy Action Required: Approve Policy Summary: The City of Corcoran currently has a Use of Debit Card Guidelin e policy, adopted on June 13, 2013. Since 2013, the policy has not been update d. Staff have ref ined the policy and tailored it to be inclusive of any City purchasing card, hence renaming the policy to the City Purchasing Card Program Policy. The objective of the policy is to: • Promote accountability and specify responsibility for the use of the purchasing card, • Ensure adequate documentation is maintained to support payment of the purchasing card invoices, and • Provide consistent and appropriate processes. Staff is recommending adoption of the City Purchasing Card Program Policy to replace the Use of Debit Card Guideline policy. Financial/Budget: There is no financial or budget impact. Options: 1. Direct staff to proceed with adopting the City Purchasing Card Program Policy. 2. Direct staff to amend City Purchasing Card Program Policy . 3. Direct staff to keep following the Use of Debit Card Guidelines. Recommendation: Staff is recommending the adoption of the City Purchasing Card Program Policy to replace the Use of Debit Card Guidelines. Council Action: Direct staff to a dopt the City Purchasing Card Program Policy. Attachments: 1. City Purchasing Card Program Policy 2. Exhibit A: Purchasing Card User Agreement CITY PURCHASING CARD PROGRAM POLICY Purpose The City of Corcoran Purchasing Card Program allows staff to make payment for City business - related travel, small purchases and in cases w here vendor charge accounts cannot be established . This reduces the amount of employee reimbursement, eliminating the use of personal credit card for City business. The program also allows staff to obtain goods and services quickly and conveniently if needed. The use of cards is limited and carefully controlled and is allowed only for City of Corcoran business. Authority to Establish In accordance with Minnesota Statute § 471.382, the City Council may authorize the use of a credit (or debit) card by any city officer or employee othe rwise authorized to make a purchase on behalf of the city. If a city officer or employee makes or directs a purchase by credit (or debit) card that is not approved by the City Council, the officer or employee is personally liable for the amount of the purchase. A purchase by credit (or debit) card must otherwise comply with all statutes, rules, or city policy applicable to city purchases. Maintaining the Purchasing Card: • Finance staff will maintain possession of the debit card in a safe place at city hal l. • A separate account for the debit card will be held at Farmers State Bank, with a minimum required balance until an approved purchase is made. • Finance staff will monitor the activity of purchasing card transactions. Responsibility Responsibility for administering this Purchasing Card Program has been delegated to the Finance staff. Department Heads are responsible for all cards issued to their department and the use of those cards by their employees. Personal use is prohibited and w ill be subject to discipline, up to and including termination. Each department wishing to obtain a credit card will complete a card user agreement form (Exhibit A). This form will then be kept in the employee’s personnel file. Making Purchases: All credit (or debit) card purchasing will adhere to the following process: • The department head will determine the need to purchase using the City credit (or debit) card. • Purchases over $2,500 must have prior approval from the mayor/acting mayor. • Cardholder must submit receipt or invoices and any related backup to Finance Staff for the purchase within reasonable timeframe. • Purchase will be available on the following city council meeting agenda for approval. Terminated Cardholders A City purchasing card held by a terminating employee must be turned in to Finance staff prior to termination. If the card is not retrievable, the responsible Department Head must notify Finance staff. Exhibit A PURCHASING CARD USER AGREEMENT I have read and agree to the City of Corcoran City Purchasing Card Program Policy and the following regarding use of the City Purchasing Card Program: a. I understand that I am making a financial commitment on behalf of the City of Corcoran and will strive to obtain the best value for the City. b. I understand that under no circumstances will I use the credit card to make personal purchases, whether for myself or for others. c. I have been given a copy of the City Purchasing Card Program Policy, which I have read and understand the requirements for City purchasing card use. d. I will follow the established procedures for use of the credit card . Failure to do so may result in either loss of privileges or other disciplinary actions, up to and including termination of employment. e. My receipt will show the date, name of establishment and an itemized detail of items bought. f. I agree that should I willfully violate the terms of this Agreement, I will reimburse the City of Corcoran for all incurred charges and any fees related to the collection of those charges. Department Employee Name (Print) Employee Signature Date The above employee is authorized to be issued a City of Corcoran Purchasing Card for the department indicated. Signature of Department Head (or City Administrator) Date STAFF REPORT Agenda Item: 10g. Council Meeting: January 13, 2022 Prepared By: Maggie Ung Topic: Folder Inserter Purchase Action Required: Approve Lease of Folder Inserter Summary: Staff have been researching how to improve efficiency and to maximiz e the use of staff time. A significant amount of staff time has been devoted to fold ing paper letters/mailings and inserting into envelop es. Current paper mailings include notices regarding development, City updates, and other information. Each mailing process is around 500 pages, which currently takes staff approximately 12 hours to fold and insert into envelopes by hand. Additionally , with the transition to full-page utility billing, this is an additional 800 pages that will need to be folded and stuffed into envelopes each month, equating to an estimat ed 16 hours of labor added to folding and inserting into envelopes. Staff has contacted three well known vendors in the area who provide folder ins erter options and each vendor has provided quotes on different machines available. The vendors are Pitney Bowes, Quadie nt and FP Ma iling. Each vendor was given the same criteria to create an estimate . In attachment 1, staff has included a breakdown of cos ts for each of these vendors and their products. The vendors have also shared the price of purchasing the equipment versus leasing. Staff has evaluated the needs of the City and believe the DS-40i fold er inserter from Quadient will be able to satisfy the task re quirement . The machine can feed up to 1,350 envelopes per hour , which is 10 times faster than by hand and can feed up to 5 sheets within a single envelope. The cost of purchasing, shipping and installing the DS-40i is $4,219. With a 3-year service agreement plan , total cost is $6,307; and with a 5-year service plan, total cost is $7,699. Leasing the machine includes shipping, installation, and a service plan and that equates to $141.99 per month for a 39-month lease, or $106.99 per month for a 63-month lease. Leasing is less costly for repairs and maintenance, and as technology continues to improve allows the City the option to reevaluate its needs at the end of the term to coordinate with the City ’s anticipated growth. Below shows a monthly comparison of the current process cost versus switching to a DS-40i folder inserter for the foldi ng, inserting and sealing of paper mailing into envelopes. This would be a savings of $251.51 per month or $3,018.12 per year. Est. 500 pages Current Process (12 hrs) Recommended Process Staff Cost (avg $35/hour) $420.00 $ 17.50 Machine Lease $ 0.00 $141.99 Sealing Fluid $ 0.00 $ 9.00 Total Cost $420.00 $168.49 If the City were to move forward with Quadient, should the DS-40i not fulfill the needs of City staff, within the first year the City can switch to the DS-64i, a more ro bust machine. This will still save the City $192.51 per month or $2,310.12 per year. Staff is recommending the approval of a lease agreement with Quadient . If approved, the lease agreement will be forwarded to the City Attorney for review. Financial/Budget: The monthly cost for the lease will be split between the Water Fund, Sanitary Sewer Fund and General Fund. It will be approximately $680 per year for each fund . Options: 1. Direct staff to proceed with a leasing agreement with Quadient. 2. Direct staff to proceed in a different direction. Recommendation: Staff is recommending proceeding with a leasing agreement with Qu adient. Council Action: Authorize staff to proceed with a leasing agreement with Quadient. Attachments: 1. Cost Comparison 2. Pitney Bowes Relay 1000 3. Pitney B owes Relay 2500 4. Pitney Bowes Relay 3500 5. Quadient DS-40i 6. Quadient DS-64i 7. FP Mailing FPi700 8. FP Mailing FPi2720 Relay 1000 DS-40i FPi700 1st year Overall Cost 1st year Overall Cost Lease Lease Lease 1st year Overall Cost 39 Months 1,703.88 5,537.61 39 Months 2,589.24 8,415.03 *$141.99 per month *$215.77 per month 60 Month 1,573.44 7,867.20 63 Months 1,283.88 6,740.37 63 Months - - *$131.12 per month *$106.99 per month Purchase Purchase Purchase 1-Time Cost 1-Time Cost Standard Machine 3,760.00 Standard Machine 5,023.34 Shipping 279.00 Shipping Installation 180.00 Installation Yearly Cost Yearly Cost Annual Service Agreement 696.00 Annual Service Agreement 504.00 Purchase - 3 Year Comparison 6,307.00 Purchase - 3 Year Comparison 6,535.34 Purchase - 5 Year Comparison 7,699.00 Relay 2500 DS-64i FPi2720 1st year Overall Cost 1st year Overall Cost Lease Lease Lease 1st year Overall Cost 39 Months 3,275.88 10,646.61 39 Months - - *$272.99 per month 60 Month 2,550.60 12,753.00 63 Months 2,411.88 12,662.37 63 Months 4,247.88 22,301.37 $212.55 per month *$200.99 per month *$353.99 per month *includes 2 preventative maintenance Purchase Purchase Purchase 1-Time Cost 1-Time Cost 1-Time Cost Standard Machine 6,560.00 Standard Machine 7,019.22 Standard Machine 10,927.29 Shipping Shipping 173.00 Shipping Installation Installation 180.00 Installation Yearly Cost Yearly Cost Yearly Cost Annual Service Agreement 768.00 Annual Service Agreement 1,092.00 Annual Service Agreement 1,104.00 Purchase - 3 Year Comparison 10,648.22 Purchase - 5 Year Comparison 10,400.00 Purchase - 5 Year Comparison 12,832.22 Purchase - 5 Year Comparison 16,447.29 2 - trays 2 - trays Relay 3500 DS-64i 1st year Overall Cost 1st year Overall Cost Lease Lease 39 Months 4,619.88 15,014.61 *$384.99 per month 60 Month 3,785.76 18,928.80 63 Months 3,359.88 17,639.37 $315.48 per month *$279.99 per month *includes 2 preventative maintenance Purchase Purchase 1-Time Cost Standard Machine 9,964.50 Shipping 173.00 Installation 180.00 Yearly Cost Annual Service Agreement 1,704.00 Purchase - 3 Year Comparison 15,429.50 Purchase - 5 Year Comparison 18,837.50 FOLDER INSERTER COST COMPARISON Pitney Bowes Quadient Bigger Machine Smaller Machine FP Mailing Relay™ 1000 folder/inserter The easy way to automate mail folding and inserting. Shipping & Mailing Inserting 2 Quickly fold, stuff and seal your envelopes. Sending invoices, statements, letters and promotions is critical to your business. However, folding paper and stuffing envelopes by hand is an unnecessary waste of time and resources. For consistent, accurate, and dependable results, look to the Relay™ 1000 inserting system. Don’t just meet your goals. Exceed them. A compact system designed to take the labour out of your hands, the Relay 1000 inserting system helps maximise your time and space wisely. That allows you to focus on what you do best. By automating your mailings, you’ll be able to spend your time building your business and delivering value to your customers. With the Relay 1000, you can: • Correspond with customers more regularly. • Add revenue-generating inserts. • Improve the security of your mail with envelopes that stay sealed. • Align mailing addresses for a precise fit in envelope windows, to help get your mail to its destination. • Deliver frequent promotional mailings. • Improve efficiency and move away from tedious manual inserting. 3 Control panel The simple interface makes job selection easy. Just press and go. Sheet feeders Load up to 160 sheets using the optional second sheet feeder. Convenience feeder Give everyday mail a professional look by feeding up to 3-pages stapled or unstapled. Insert feeder Add impact to your mail piece with a pre-folded brochure, notice or reply envelope. Envelope feeder Large envelope capacity envelope capacity also lets you load material on the fly for continuous operation. Control panel Sheet feeder Envelope feeder Insert feeder Convenience feeder Relay™ 1000 features Fold-only function Machine fold your brochures and flyers for letterbox or promotional distribution. 4 Productivity: Automating mail folding and inserting saves time. Accuracy: Eliminate costly delays in mailing due to manual errors. Out of the box operation: Plug it in, load your materials and you’re ready to produce. Flexible processing: Invoices, statements, letters, promotions and other correspondence are folded, inserted and securely sealed in envelopes, ready for mailing. Versatile: Automatically fold and insert up to two A4 sized sheets into a DL envelope. Drive sales: Add a promotional insert or reply envelope to your communications to help grow your business. Save time and reduce the need for manual labour: Our system processes 15 pieces per minute and is six times faster than manual processing. Speed cash flow: Invoices get out faster. That means that your payments come back to you sooner. Easy to use: All the controls are right at your fingertips with prompts clearly displayed on the control panel. Notable attributes: • Insert/fold setting • Programmable for fold/insert or fold-only modes • Double document detection • Resettable mail piece counter • Selectable seal or no seal modes Drive higher performance with the Relay™ 1000 inserting system. Traditional mailing Relay 1000 mailing Gather printed documents, inserts and outer envelopes Place documents and inser ts into the feeders Manually fold documents Manually inser t collation into envelopes Ready to mailSelect and include appropriate inserts Select job on keypad Relay 2000 reads OMR marks to precisely fold and insert mail Ready to mail Load documents, inserts and envelopes Ready to mail Select job on keypad 6 ready-to-mail pieces produced in the same amount of time it takes to produce one with a manual process. 5 Specifications Throughput 900 per hour, up to 15 pieces per minute Monthly capacity 4,000 Max number of feeders 3 (2 sheet and 1 insert) Collated inserting Yes (Up to 2 sheets) Fold options C, Double Sheet feeder Capacity 80 sheets per tray (Up to 160 sheets) Paper sizes A4: 210 mm x 297 mm Paper weights 75 gsm to 90 gsm Insert feeder Capacity 60 Sizes Width Min: 127 mm, Max: 225 mm Depth Min: 86 mm, Max: 114 mm Material weight Folded 70 gsm to 90 gsm. Unfolded 70 gsm to 200 gsm Convenience feeder Daily mail/manual/convenience feeder Up to 3 sheets stapled or unstapled Envelope feeder Capacity 60 envelopes Sizes DL: Width: 225-235 mm, Depth: 110-121 mm Envelope weights 70-100 gsm Physical dimensions Width 440 mm Depth 530 mm Height 365 mm Height with optional 2nd sheet feeder 440 mm Weight 17 kg without optional sheet feeder 27 kg with optional sheet feeder Electrical 240 V, 50 Hz, 1 A RelayTM 1000 inserter precisely folds, inserts and seals up to 900 pieces per hour. Pitney Bowes, the Corporate logo, and Relay are trademarks of Pitney Bowes Inc. or a subsidiary. All other trademarks are the property of their respective owners. © 2016 Pitney Bowes Inc. All rights reserved. For more information, call or visit us online. 16SMB06244_ANZ Australia Level 1, 68 Waterloo Road Macquarie Park NSW 2113 13 23 63 pitneybowes.com/au New Zealand Building B, Unit 2 & 3 72 Apollo Drive Rosedale Auckland 0632 0800 748 639 pitneybowes.com/nz Sourcewell (formerly known as NJPA) State & Local FMV Quote Agreement Number Your Business Information City of Corcoran Full Legal Name of Lessee / DBA Name of Lessee Tax ID # (FEIN/TIN) 410851246 8200 County Road 116, Corcoran, MN, 55340-2100, US Sold-To: Address Sold-To: Contact Name Maggie Ung Sold-To: Contact Phone # 7634007032 Sold-To: Account # 0018473372 Ship-To: Address 8200 County Road 116, Corcoran, MN, 55340-2100, US Ship-To: Contact Name Ship-To: Contact Phone #Ship-To: Account # 0018473372 PO #Quote Expiration Date 2022-03-17 Bill-To: Contact Phone #Bill-To: Account # 8200 County Road 116, Corcoran, MN, 55340-2100, US 0018473372 Bill-To: Contact Name Maggie Ung Bill-To: Address 7634007032 Bill-To: Email mung@corcoranmn.gov Your Business Needs Qty Business Solution DescriptionItem 1 RELAY1000 Relay 1000 Inserting System 1 TI11 Relay 1000 Sys 3 Station w/Install & Trg 1 STDSLA Standard SLA-Equipment Service Agreement (for Relay 1000 Inserting System) Your Payment Plan Initial Term: Number of Months Monthly Amount Billed Quarterly at* Initial Payment Amount:60 months $ 131.1260 $ 393.36 *Does not include any applicable sales, use, or property taxes which will be billed separately. Tax Exempt Certificate Attached Tax Exempt Certificate Not Required ( ) ( ) ( ) Purchase Power® transaction fees extra ( ) Purchase Power® transaction fees included Account Rep Name Email Address Sales Information Bryan Mossey bryan.mossey@pb.com This Quotation is for budgeting and planning purposes only and is not legally binding. The supply of any goods or services is subject to a separate written order which will be issued by Pitney Bowes and will be subject to the terms and conditions incorporated therein. PBGFS Acceptance See Pitney Bowes Terms for additional terms and conditions Page 1 of 1 Y102387966US187745.6 4/20 ©2020 Pitney Bowes Inc. All rights reserved. Pitney Bowes Confidential Information For more information, visit us online: pitneybowes.com Simplicity meets productivity. Relay® 2500 Folder Inserter Eliminate the time-consuming task of folding and inserting your mail with the Relay 2500 folder inserter. Our simple user experience is designed on a tried and proven platform, enabling you to finish up to 10,000 mail pieces per month. With superior accuracy and reliability, your team gains confidence knowing that your critical mail gets out the door on time, every time, without the inherent errors that come with manual handling. The Relay 2500 folder inserter gives you simple, accurate, and reliable mail assembly. Simplicity Thoughtfully designed for any user. Accuracy Eliminate costly delays due to manual errors. Productivity Keep mail process moving with fast, uninterrupted performance Commerce solutions, from the Craftsmen of Commerce. Mailing Inserting Pitney Bowes, the Corporate logo and Relay are trademarks of Pitney Bowes Inc. or a subsidiary. All other trademarks are the property of their respective owners. © 2018 Pitney Bowes Inc. All rights reserved. 18SMB05311_US United States 3001 Summer Street Stamford, CT 06926-0700 Specifications for Relay 2500 System Relay 2500 Cycle speed 2,500 per hour Color Touchscreen UI Standard Monthly capacity Up to 10,000/month Feeder configuration 1 sheet feeder, 1 insert feeder, outer envelope feeder Fold options C, Z, Half (V), Double Integrity options OMR, 2D (C Fold Only) Envelope sealing Standard Accumulate before folding C or Z fold up to 5 sheets* Half fold up to 10 sheets (2 groups of 5)* Double Fold (Legal Paper)up to 3 sheets* Sheet Feeder Tray(s) Capacity per tray 325 sheets 20 lb/75gsm paper Paper sizes Minimum: 7” (178mm) Width x 7” (178mm) Length Maximum: 9” (229mm) Width x 16” (406mm) Length Paper weights Minimum: 18lb/70gsm Maximum: 32lb/120gsm Insert Feeder Tray Capacity 300 Media sizes Minimum: 5” (127mm) Width x 3.25” (82mm) Length Maximum: 9” (230mm) Width x 6” (152mm) Length Media weights Minimum: 20 lb/75gsm (non-folded cut sheet), 16 lb/60 gsm (folded material) Maximum: 50 lb/180gsm (single sheet) maximum compressed thickness of .078” (2mm) Envelope specifications Capacity up to 100 Envelope Sizes Minimum: 3.5” (88mm) Deep x 8.5” (220mm) Wide Maximum: 6.5” (164mm) Deep x 9.5” (242mm) Wide Envelope weights Minimum: 17lb (65gsm) Maximum: 26lb (100gsm) Programmable jobs 20 Physical specifications Tabletop Dimensions 28” L x 21” W x 25” H (711mm x 533mm x 635mm) Full Installed dimensions 42” L x 21” W x 25” H (1067mm x 533mm x 635mm) Weight 139 lbs / 63 kg Accessory Physical specifications Vertical Power Stacker Installed Length: 14 inches /356 mm Height: 24 inches /610 mm Drop Stacker Installed Length: 10.5 inches / 267mm) *Based on 20lb/75gsm NASPO ValuePoint State of Minnesota FMV Lease Quote (Option C) Agreement Number Your Business Information City of Corcoran Full Legal Name of Lessee / DBA Name of Lessee Tax ID # (FEIN/TIN) 410851246 8200 County Road 116, Corcoran, MN, 55340-2100, US Sold-To: Address Sold-To: Contact Name Maggie Ung Sold-To: Contact Phone # 7634007032 Sold-To: Account # 0018473372 Ship-To: Address 8200 County Road 116, Corcoran, MN, 55340-2100, US Ship-To: Contact Name Ship-To: Contact Phone #Ship-To: Account # 0018473372 PO #Quote Expiration Date 2022-04-05 Bill-To: Contact Phone #Bill-To: Account # 8200 County Road 116, Corcoran, MN, 55340-2100, US 0018473372 Bill-To: Contact Name Maggie Ung Bill-To: Address 7634007032 Bill-To: Email mung@corcoranmn.gov Your Business Needs Qty Business Solution DescriptionItem 1 RELAY2500 Relay 2500 1 TI25 Relay 2500 w/Install & Training 1 F790042-01 Power Cord 1 STDSLA Standard SLA-Equipment Service Agreement (for Relay 2500) Your Payment Plan Initial Term: Number of Months Monthly Amount Billed Quarterly at* Initial Payment Amount:60 months $ 212.5560 $ 637.65 *Does not include any applicable sales, use, or property taxes which will be billed separately. Tax Exempt Certificate Attached Tax Exempt Certificate Not Required ( ) ( ) ( ) Purchase Power® transaction fees extra ( ) Purchase Power® transaction fees included Account Rep Name Email Address Sales Information Bryan Mossey bryan.mossey@pb.com This Quotation is for budgeting and planning purposes only and is not legally binding. The supply of any goods or services is subject to a separate written order which will be issued by Pitney Bowes and will be subject to the terms and conditions incorporated therein. PBGFS Acceptance See Pitney Bowes Terms for additional terms and conditions Page 1 of 1 Y102400363US374883.1 5/18 ©2017 Pitney Bowes Inc. All rights reserved. Pitney Bowes Confidential Information For more information, visit us online: pitneybowes.com Productivity and confidence is built in Relay® 3500 folder inserter Eliminate the time-consuming task of folding and inserting your mail with the Relay 3500 folder inserter. Our simple user experience is designed on a tried and proven platform that enables you to finish up to 20,000 mail pieces per month. With accuracy and reliability built in, your team gains confidence knowing that your critical mail is getting out the door accurately on time, every time, without errors. The Relay 3500 folder inserter provides simple, accurate, and reliable mail assembly. Simplicity Thoughtfully designed for any user. Accuracy Eliminate costly delays due to manual errors. Productivity Keep mail process moving with fast, uninterrupted performance Commerce solutions, from the Craftsmen of Commerce. Mailing Inserting Pitney Bowes, the Corporate logo and Relay are trademarks of Pitney Bowes Inc. or a subsidiary. All other trademarks are the property of their respective owners. © 2018 Pitney Bowes Inc. All rights reserved. 18SMB05320_US United States 3001 Summer Street Stamford, CT 06926-0700 Specifications for Relay 3500 System Relay 3500 Cycle speed 3,000 per hour Color touchscreen UI Standard Monthly capacity Up to 20,000/month Feeder configuration 2 Sheet feeders, 1 insert feeder, outer envelope feeder Fold options C, Z, Half (V), Double Integrity options OMR, 2D Cascade from sheet feeders Yes Envelope sealing Standard Accumulate before folding C or Z fold up to 5 sheets* Half fold up to 10 sheets (2 groups of 5)* Double Fold (Legal Paper)up to 3 sheets* Sheet Feeder Tray(s) Capacity per tray 325 sheets 20lb/75gsm paper (650 sheets total) Paper sizes Minimum: 7” (178mm) Width x 7” (178mm) Length Maximum: 9” (229mm) Width x 16” (406mm) Length Paper weights Minimum: 18lb/ 70gsm Maximum: 32lb/ 120gsm Insert Feeder Tray Capacity 300 Media sizes Minimum: 5” (127mm) Width x 3.25” (82mm) Length Maximum: 9” (230mm) Width x 6” (152mm) Length Media weights Minimum: 20 lb/75gsm (non-folded cut sheet), 16 lb/60 gsm (folded material) Maximum: 50 lb/180gsm (single sheet) maximum compressed thickness of .078” (2mm) Envelope specifications Capacity up to 100 Envelope Sizes Minimum: 3.5” (88mm) Deep x 8.5” (220mm) Wide Maximum: 6.5” (164mm) Deep x 9.5” (242mm) Wide Envelope weights Minimum: 17lb (65gsm) Maximum: 26lb (100gsm) Programmable jobs 20 Physical specifications Tabletop Dimensions 28" L x 21" W x 25" H (711mm x 533mm x 635mm) Full Installed dimensions 42" L x 21" W x 25" H (1067mm x 533mm x 635mm) Weight 145lbs (66kg) Accessory Physical specifications Vertical Power Stacker Installed Length: 14 inches /356 mm Height: 24 inches /610 mm Drop Stacker Installed Length: 10.5 inches / 267mm) *Based on 20lb/ 75gsm NASPO ValuePoint State of Minnesota FMV Lease Quote (Option C) Agreement Number Your Business Information City of Corcoran Full Legal Name of Lessee / DBA Name of Lessee Tax ID # (FEIN/TIN) 410851246 8200 County Road 116, Corcoran, MN, 55340-2100, US Sold-To: Address Sold-To: Contact Name Maggie Ung Sold-To: Contact Phone # 7634007032 Sold-To: Account # 0018473372 Ship-To: Address 8200 County Road 116, Corcoran, MN, 55340-2100, US Ship-To: Contact Name Ship-To: Contact Phone #Ship-To: Account # 0018473372 PO #Quote Expiration Date 2022-03-17 Bill-To: Contact Phone #Bill-To: Account # 8200 County Road 116, Corcoran, MN, 55340-2100, US 0018473372 Bill-To: Contact Name Maggie Ung Bill-To: Address 7634007032 Bill-To: Email mung@corcoranmn.gov Your Business Needs Qty Business Solution DescriptionItem 1 RELAY3500 Relay 3500 1 TI35 Relay 3500 w/Install & Training 1 F790042-01 Power Cord 1 STDSLA Standard SLA-Equipment Service Agreement (for Relay 3500) Your Payment Plan Initial Term: Number of Months Monthly Amount Billed Quarterly at* Initial Payment Amount:60 months $ 315.4860 $ 946.44 *Does not include any applicable sales, use, or property taxes which will be billed separately. Tax Exempt Certificate Attached Tax Exempt Certificate Not Required ( ) ( ) ( ) Purchase Power® transaction fees extra ( ) Purchase Power® transaction fees included Account Rep Name Email Address Sales Information Bryan Mossey bryan.mossey@pb.com This Quotation is for budgeting and planning purposes only and is not legally binding. The supply of any goods or services is subject to a separate written order which will be issued by Pitney Bowes and will be subject to the terms and conditions incorporated therein. PBGFS Acceptance See Pitney Bowes Terms for additional terms and conditions Page 1 of 1 Y102387970US374883.1 5/18 ©2017 Pitney Bowes Inc. All rights reserved. Pitney Bowes Confidential Information Folder Inserter Fast, Easy, Compact DS-40i DS-40i Simplify Your Document Process A smart, versatile solution to meet your mailing needs Communicating with customers is an essential part of your business. That is why a fast and efficient mailing process is essential. The DS-40i folder inserter introduces an automated process that takes mail processing from hours to minutes. Manual processes take time and resources that could be better focused on more valuable tasks. With the DS-40i, your automated process will reduce costs and allow you to reinvest your resources in a new way to engage with your customers and enhance the customer experience. User-Friendly System The DS-40i includes an intuitive 5-inch color touch screen for easy operation. With the incorporated wizard-based software, you can easily program, adjust settings and run your jobs, letting the software guide you each step of the way. Design Versatility Ten times faster than the manual process, the DS-40i’s proven reliability and ease-of-use will allow you to complete jobs quickly and efficiently. Its office-friendly design provides easy accessibility to the entire paper path. Flexible Document Feeding The DS-40i accepts a wide variety of documents, such as invoices, statements, inserts and envelopes. With double feeding detection, you can rest assured that each envelope has the correct number of documents. Give your communications a professionally finished look and feel by choosing one of the three folding choices: letter fold, single fold or double parallel fold. Improves the quality and process of customer communications Customer Engagement Reduces operating costs through process automation Expense Control Ensures each envelope has the correct number of documents Risk Mitigation Speeds invoice processing and payment time Revenue Growth Business Impact DS-40i DS-40i 1. Document Feeder Two document feeders and one insert feeder provide ease-of-use, increased productivity and document processing versatility. 2. Touch Screen Display Integrated 5-inch color touch screen with wizard-based instructions for easy and intuitive operation. 3. Large Catch Tray Neatly stacks completed mailpieces for easy collection. 4. Insert & BRE Feeder Easily include Business Reply Envelopes or small marketing inserts. 3. Large Catch Tray 1. Document Feeder 1 4. Insert & BRE Feeder 4 5. Envelope Feeder 5 3 2. Touch Screen Display 2 DS-40i Quadient® and the Quadient logo are registered trademarks of Quadient group AG. All other company and product names may be trademarks and are the property of their respective owners. All information in this document, including descriptions of features, functions, performance and specifications is subject to change without written notice at any time. We’ve Got You Covered Quadient maintains a network of offices across the country to provide local customer support and trained technicians who are ready to assist you. You can be confident that when you need knowledgeable support or expert service, the point-of-contact will be a Quadient office in your area consisting of a team of local professionals. Specifications Processing speed Up to 1,350 envelopes/hour 5" Color touch screen Standard Job memory Up to 15 programmable jobs Document feeders 2 Insert/BRE feeder 1 Document feeder capacity 100 sheets (20 lb.) Insert/BRE feeder capacity 100 Envelope feeder capacity 100 Folding capacity Up to 5 sheets Fold types Letter, single, double parallel, no fold WiFi enabled Standard Remote diagnostics/assistance/ control Standard Document height 7" - 14" Document width 5.6" - 8.9" Document weight 18 - 30 lb. Insert/BRE height 3.5" - 5.9" Insert/BRE width 5.6" - 8.9" Insert weight 20 - 62 lb. BRE weight 19 - 30 lb. Envelope height 4.1" - 6.5" Envelope width 8.8" - 9.5" (standard 6" x 9.5", #10) Options Tri-fold kit Available System Dimensions Length x Depth x Height DS-40i without catch tray 26" x 17" x 22" Weight 81 lbs. About Quadient Quadient is the driving force behind the world’s most meaningful customer experiences. By focusing on four key solution areas including Customer Experience Management, Business Process Automation, Mail-related Solutions, and Parcel Locker Solutions, Quadient helps simplify the connection between people and what matters. Quadient supports hundreds of thousands of customers worldwide in their quest to create relevant, personalized connections and achieve customer experience excellence. Quadient is listed in compartment B of Euronext Paris (QDT) and belongs to the SBF 120 index. For more information about Quadient, visit quadient.com. www.quadient.com 1 Maggie Ung From:Jeantet, Sebastien <s.jeantet@quadient.com> Sent:Friday, December 17, 2021 3:25 PM To:Maggie Ung Subject:RE: Quadient (Formerly Neopost) - DS40 Quote Hi Maggie, The DS40 can do up to 2 pages plus 1 insert. We have a lot of different options on the DS64. I’ll call you on Monday to discuss to narrow down the options so I can send the correct pricing. Thank you. SEBASTIEN JEANTET Quadient Direct - Document Technology Specialist s.jeantet@quadient.com (972) 820 - 2446 2304 Tarpley Road Suite 134 Carrollton, TX 75006 https://www.quadient.com/ Learn more about Quadient From: Maggie Ung <mung@corcoranmn.gov> Sent: Friday, December 17, 2021 2:22 PM To: Jeantet, Sebastien <s.jeantet@quadient.com> Subject: [External Email] RE: Quadient (Formerly Neopost) ‐ DS40 Quote Hello Sebastien, Would you mind giving me a quote on the DS‐64i as well? I would just like something comparable to a 2‐page folder inserter as we need to be forward looking as we grow as a City. Thank you! Maggie Ung | Finance Manager City of Corcoran 8200 County Road 116 | Corcoran, MN 55340 D: 763‐400‐7032 | E: mung@corcoranmn.gov From: Jeantet, Sebastien <s.jeantet@quadient.com> Sent: Tuesday, December 14, 2021 9:08 AM To: Maggie Ung <mung@corcoranmn.gov> Subject: Quadient (Formerly Neopost) ‐ DS40 Quote Hi Maggie, 2 As discussed, I have attached more information and pricing options for your review on our DS40 folder inserter solution (be sure to check out the demo). All pricing reflects a max 30% discount across the board. Pricing valid until 01.31.22. Why choose the DS40-i? Best-in-class: Easy to Use with next-gen color touch screen and wizard- based software; Grow Revenue, speed invoice processing and payment time; Mitigate Risk, documents are always sent to correct recipient; Control Expense, reduce operating costs through process automation. Best of all, you will receive support and service from our world-class service organization, which boast a 96% customer approval rating. We don’t outsource to a third party, all service is local, and through Quadient. Thank you very much. See Product Demo Here DS40 Folder Inserter Pricing Options:  Lease pricing includes shipping, installation/training, and maintenance. This is our most popular option. No money due upfront or deposits required.  You also have the option to purchase upfront. Two Leasing Options:  39 Months Lease at $141.99 per month  63 Months Lease at $106.99 per month Purchase: $3,760.00  Shipping: $279.00  Installation/Training: $180.00  Service agreement: $696.00 annually SEBASTIEN JEANTET Quadient Direct - Document Technology Specialist s.jeantet@quadient.com (972) 820 - 2446 2304 Tarpley Road Suite 134 Carrollton, TX 75007 https://www.quadient.com/ Learn more about Quadient Folder Inserter User-Friendly Mail Assembly Solution 4 DS-64i The DS-64i Can Be Custom Configured User-Friendly Mail Assembly Solution Versatile, Intuitive and Productive The DS-64i folder inserter can accommodate a wide range of documents, inserts and business reply envelopes (BRE) making it the ideal choice for a variety of applications and office environments. The DS-64i combines unparalleled ease-of-use with advanced technology. The intuitive color touch screen control panel prompts the operator through each step of job setup and operation. Neopost Remote Assistance enables folder inserter diagnostics and operator support to increase mail assembly productivity. Easy Operation The color touch screen display and automatic job setup make the DS-64i exceptionally easy to use. Simply load envelopes and documents and the DS-64i will adjust all settings automatically and even save them to the memory for instant recall. And, with automatic adjusting feeders, it can’t get any easier. Multi-Page Processing Efficiently and accurately assemble and process multi-page sets. The internal CIS scanner reads inserter control codes (OMR, OCR or BCR) which can be printed nearly anywhere on the document, providing you hours of time savings and getting your mail out faster. Maximize productivity thanks to ease of use and speed Expense Control Ensure that every recipient receives the right mailpiece Risk Mitigation Maximize opportunities to better communicate with customers Revenue Growth Create your own professional looking mailpieces Customer Engagement Business Impact Increase Processing Efficiency • A single multi-functional feeder • An intuitive easy-to-use control panel Prepare Invoices and Statements • Two multi-functional feeders • Finished envelope side exit • Store and recall up to 50 jobs Easily Create Marketing Mail • Crisply fold up to 8 pages • Load 1,200 inserts or 325 BREs with optional MaxiFeeder Add Business Reply Envelopes • Feed sheets, inserts or BREs • High-capacity vertical stacker • Automate multi-sheet documents DS-64i 1. High-Capacity Vertical Stacker Preserves printing order and holds up to 500 finished envelopes so operators spend less time unloading 1 2. Touch Screen Display 7” color graphical interface with wizard-based programming makes operation simple and intuitive 2 3 4. Envelope Hopper 150-envelope capacity with on-the-fly reloading 4 5. Automatic Collator Collate and fold up to 8 pages together 5 3. Feeder Linking Continuous operation is achieved by linking feeders. If one feeder runs empty, another one automatically takes over, allowing you to refill as needed until your job is complete DS-64i Processing Flexibility DS-64i’s FlexFeed function allows you to process all document formats (inserts, documents and business reply envelopes, etc.). Additionally, the “Daily Mail” function even allows hand feeding of multi-page stapled document sets. Efficient Processing Load the feeders, and the DS-64i will accurately assemble the documents, fold, insert and even seal the finished envelopes, all in one quick process. The high-capacity envelope stacker is designed to improve accessibility and unloading of envelopes on the fly. DS-64i DS-64i Enhance the DS-64i with the Optional Performance Package to Increase Productivity: Processing speed: Up to 2,500/hour Folding capacity: Up to 8 sheets/single fold Multi-document feeding: Up to 10 documents Monthly volume: Up to 20,000/month 1.800.NEOPOST (636.7678) © 2018 Neopost USA Inc. N267 9/18 Neopost® and the Neopost logo are registered trademarks of Neopost S.A. All other company and product names may be trademarks and are the property of their respective owners. All information in this document, including descriptions of features, functions, performance and specifications is subject to change without written notice at any time. About Neopost NEOPOST is a global leader in digital communications, shipping and mail solutions. Its mission is to help companies improve the way they manage interactions with their clients and partners. Neopost provides the most advanced solutions for physical mail processing (mailing systems and folders-inserters), digital communications management (Customer Communications Management and Data Quality applications), and supply chain and e-commerce process optimization (from point of sale to delivery, including associated tracking services). With a direct presence in 29 countries and close to 5,800 employees, Neopost reported annual sales of €1.1 billion in 2017. Its products and services are sold in more than 90 countries. Neopost is listed in compartment A of Euronext Paris and belongs to the SBF 120 index. Find out more at www.neopost.com. Specifications Processing speed Up to 2,000 envelopes / hour Folding capacity Up to 5 sheets 20 lb. single fold Multi-document feeding Up to 3 documents Monthly volume 15,000/month 7" Color touch screen Standard FlexFeed® feeders Standard Cascade feeder linking Standard Daily Mail/Multi-page hand feeding Standard High-capacity vertical stacker Standard, up to 500 envelopes Double document detection Standard Automatic settings Standard Multi-license reading technology (OMR, BCR, 1D, 2D, OCR)Standard CIS document scanner Standard WiFi/LAN enabled Standard Remote diagnostics/assistance Standard Job memory 50 Fold types Letter, z-fold, single, double parallel, no fold Envelope feeder capacity 150 Document feeder capacity 325 Short tray feeder capacity Up to 50 BRE/325 inserts MaxiFeeder capacity Up to 325 BRE/1,200 inserts Accumulate before folding Up to 8 documents Catch tray Up to 100 envelopes Side exit (RH or LH)Up to 225 envelopes Noise level 70 Db Document height 3.5" - 14" Document width 5.1" - 9.1" Envelope length 3.5" - 6.35" Envelope width 6.3" - 9.7" Maximum insert thickness 1 mm Maximum set thickness 2.5 mm Output Management Software (OMS)Available Automated Document Preparation Neopost’s optional Output Management Software (OMS) can add significant value by enhancing the formatting, personalization, grouping, printing, barcoding and addressing of your documents. 1 Maggie Ung From:Jeantet, Sebastien <s.jeantet@quadient.com> Sent:Wednesday, December 22, 2021 10:51 AM To:Maggie Ung Subject:Quadient - DS64 Folder Inserter Proposal Attachments:DS-64i_brochure.pdf Maggie, Here is the DS64. Overview of DS-64 See demo here 1 Station 2 Stations ( 1 Flex + Insert Feeder) ( 2 Max Duty Cycle: 10,000 per month Folding Capacity: Up to 3 sheets collated Max Duty Cycle: 10,000 per month Folding Capacity: Up to 3 sheets collated + insert/BRE Max Duty Cy Folding Cap sheets + inse Standard Package All-Inclusive Lease: -Includes shipping, equipment maintenance, installation, and training  39 Months Lease: $272.99/mo.  63 Months Lease: $200.99/mo. Purchase: $7,019.22 - Shipping: $173.00 - Installation: $180.00 - Service Agreement: $1,092.00 annually Standard Package All-Inclusive Lease: -Includes shipping, equipment maintenance, installation, and training  39 Months Lease: $281.99/mo.  63 Months Lease: $206.99/mo. Purchase: $7,328.10 - Shipping: $173.00 - Installation: $180.00 - Service Agreement: $1,236.00 annually St All-Inclusiv -Includes ship installation, an  39 Month  63 Month Purchase: - Shipping: $1 - Installation: - Service Agre 2 SEBASTIEN JEANTET Neodirect – Document Technology Specialist s.jeantet@quadient.com 972-820-2446 2304 Tarpley Rd Carrollton, TX 75007 Learn more about Quadient Have you received exceptional service? If so, click on the link below to tell us about it. https://www.neopost.com/about‐us/nominate‐a‐neostar STAFF REPORT Agenda Item 10h. Council Meeting: January 13, 2022 Prepared By: Kevin Mattson Topic: Horseshoe Bend Drive – Drainage Improvements Feasibility Study Action Required: Approval Summary: During the preli minary approval process for the proposed Garages Too development, existing drain age issues were identif ied in the Horseshoe Bend neighborhood. Council directed staff to provide an engineering proposal to further evalu ate the drainage concerns and potential improvement recommendatio ns for consideration . If the City Council is supportive of completing a feasibility study, staff requests direction on whether to include the possibility of assessments to benefitting properties . The attached engineering proposal includes an alternate to make the report 429 eligible and a separate appraisal assessment of benefit would be required per the city’s assessment pol ic y. The cost to complete an appraisal report is anticipated to be around $1,500 based upon similar quotes from past projects. Financial/Budget: This is an unbudgeted item. The initial commitment of $12,250 ($9,750 plus $1,000 plus $1,500) would be a 2022 budget overrun of the Stormwater line item. Although drainage improvement options and associated costs are forthcoming in the study, staff estimates costs could exceed $100,000. Staff requests feedback on possible financing options which include earmarking a transfer from remaining 2021 budget surplus, bonding, assessments, and/or an overrun in the 2022 Budget Stor mwater line item. Options: 1. Approve the proposal to complete the Horseshoe Bend Drive – Drainage Improvement Feasibility Study and associated appraisal in the amount of $12,250. 2. Approve the proposal to complete the Horseshoe Bend Drive – Drainage Improvement Feasibility Study in the amount of $9,750. 3. Send back to staff for further review. 4. Decline. Page 2 Recommendation: Approve the proposal to complete the Horseshoe Bend Drive – Drainage Improvement Feasibility Study and associated appraisal i n the amount of $12,250. Council Action: Consider a motion to approve the proposal to complete the Horseshoe Bend Drive – Drainage Improvement Feasibility Study and associated appraisal in the amount of $12,250. Attachments: 1. Horseshoe Bend Drive – Drainage Improvement Feasibility Study Proposal - Stantec City of Corcoran 2022 City Council Schedule Agenda Item: 12 January 27, 2022 • Presentation – Senator Osmek • Active Corcoran Planning Applications • MS4 Ordinance Update • Urban Conservation Subdivsion (Potentially Move) • Tavera 3rd Addition • Code Enforcement Process Discussion (any changes for 2022) • Years of Service Recongition - Steve Warren • 2022 Legislative Priorities • Comprehensive Housing Affordability Act • 2021 Donations to the City of Corcoran • Trail Haven Bridge Replacement • Capital Improvement Plan • Bond Refunding 2021 • Potential Solar Project Option February 10, 2022 • 2022-2023 Capital Improvement Plan • Refunding 2014B Bonds (callable 2/1/2022) • Picketing Ordinance • Cain Road ROW Vacation • February 24, 2022 • Parks and Trails Commission Annual Report • Planning Commission Annual Report • Active Corcoran Planning Applications March 3, 2022 (Special Meeting at 5:30) • Selecting Candidates – City Administrator Finalists March 10, 2022 • Policy for Tabling Planning Items March 24, 2022 • Active Corcoran Planning Applications