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HomeMy WebLinkAbout2021-12-09 Council Agenda PacketCorcoran City Council Agenda December 9, 2021 - 7:00 pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum – Public Comment Opportunity 6.Presentations/Recognitions a.Watershed Update – Ken Guenthner, Kris Guentzel 7.Consent Agenda a.Draft Work Session Minutes of November 22, 2021* b.Draft Council Meeting Minutes of November 22, 2021* c.Financial Claims* d.Liability Coverage - Waiver* e.Magnan Acres Wetland Waiver* f.Test Well # 2 -- Award Bid* g.Appraisal – Park Trail Road Feasibility* h.Memorandum of Understanding – Union Wages* 8.Planning Business – Public Comment Opportunity 9.Unfinished Business – Public Comment Opportunity a.Budget and Levy Hearing – 2022 Budget and Property Tax Levy* b.2022 Full-Time, Part-Time Seasonal Wage Schedule* c.2022 General Fund Budget and Property Tax Levy* d.2022 Fee Schedule* e.2022 Water and Sanitary Sewer Budget* 10.New Business – Public Comment Opportunity a.2022 Council Calendar* b.Executive Search Firm Selection* c.Early Grading – Early Site Grading Work Agreement – Bellwether/Newman* d.Chamber of Commerce Representative* 11.Staff Reports 12.2021 City Council Schedule* 13.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 858 8564 4201 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/85885644201 visit http://www.zoom.us and enter Meeting ID: 858 8564 4021 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov The City of Corcoran will provide high-quality public services in a cost-effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. The City of Corcoran will become a vibrant, connected community while preserving its natural character and agricultural roots. The following values are fundamental to the City of Corcoran ’s success and the fulfillment of our mission: Honesty, Ethics, Integrity We believe that honesty, ethics, and integrity are the foundation blocks of public trust and confidence. Community Pride and Partnership We believe in creating a strong sense of community through partnerships with civic organizations, school districts, and local businesses. Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Community Safety We will protect the community by maintaining or improving safety through police and fire protection and by investing and maintaining the infrastructure of the City. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open, honest, and proactive communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. VISION VALUES CORE STRATEGIES MISSION • Enhance Corcoran’s sense of place and identity. • Provide diverse community amenities and recreational opportunities. • Maintain excellence in safety and security for our community. • Ensure high-quality, market-driven growth. • Provide high-quality, innovative municipal services. A DOPTED M ARCH 11, 2021 STAFF REPORT Agenda Item 4. Council Meeting: December 9, 2021 Prepared By: Jessica Beise Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the November 22nd Council meeting are as follows: •Planning Commission: Jim Shoulak •Parks and Trails Commission: John Dugan Financial/Budget: N/A Council Action: N/A Attachments: N/A Shaping priorities for protecting natural resources in Hennepin County From lakes and rivers to urban parks, forests and prairies, Hennepin County has an abundance of diverse landscapes and natural resources. These natural resources provide critical habitat for wildlife, protect water quality, offer recreational opportunities, and enhance our collective quality of life. We all play a role in protecting our natural resources, and we need to hear from you. We are seeking input from the community as we update the Hennepin County Natural Resources Strategic Plan, which will define our natural resources goals and strategies for the next 10 years. The updated plan will seek to better align with new county initiatives, shifting demographics, and changing landscapes. This is the first opportunity to incorporate the county’s climate and racial equity priorities into the foundation of the plan. We will be seeking input from the community throughout the year-long plan development process to ensure your values and priorities are reflected. About the Hennepin County Natural Resources Strategic Plan The Hennepin County Natural Resources Strategic Plan guides the county’s work to improve, protect, and preserve natural resources. The plan provides a framework for our natural resources policies, programs, and partnerships. This plan guides the duties and authorities of the Soil and Water Conservation District, a role that Hennepin County fulfills. The plan also includes science and data-based information to guide staff in addressing the technical issues facing surface waters, groundwater, natural resources, wildlife, and soils of Hennepin County. We need your input! Let us know how you would like to be engaged in the update of the Hennepin County Natural Resources Strategic Plan Hennepin County’s role in protecting natural resources Work the county does to project land and water resources includes: •Protect and restore natural areas, including managing and acquiring conservation easements to permanently protect the best remaining natural areas in the county. •Protect and restore wetlands, including enforcing the state’s Wetland Conservation Act. •Improve water quality by partnering with local watershed management organizations and cities. •Prevent the spread of noxious weeds and aquatic invasive species by conducting inspections, educating residents, and working with partners on projects. •Improve and diversify the tree canopy by growing, planting and maintaining healthy trees, working with partners on large-scale planting events and through grants, managing threats to the tree canopy, and educating the public. •Educate residents and provide technical and financial assistance to landowners on topics such as sustainable landscaping, agricultural best management practices, soil health initiatives, and other practices to protect water quality and wildlife habitat. •Manage navigational buoys and public access points for several public waters, including Lake Minnetonka, Lake Independence and Lake Sarah. Agenda Item: 6a. 34-407-10-21 Plan update process and timeline Staff are planning the update process now. We anticipate four phases, each of which will include community engagement. Staff are committed to listening to understand community values about natural resources, learn about their priorities, and identify emerging issues or concerns that should be considered in the plan. Each phase will include opportunities for the public to offer feedback and stay up to date on the progress toward the adoption of the updated plan. A variety of engagement tools will be used throughout the process, including surveys, meetings, and one-on-one conversations. Staff will share updates through the Natural Resources Strategic Plan email list, on the county’s website, and through social media and local news outlets. Stay up to date Learn more at hennepin.us/natural-resources-plan and sign up for email updates to stay informed of the process each step of the way. Create awareness about the county’s process to update the plan Share the draft goals, objectives, and strategies for the plan Share the draft plan and seek more detailed comments on plan’s contents Conduct final public comment process Gather information about how the community wants to be engaged Gather feedback on what the community likes and areas for improvement Understand community values, priorities, and emerging issues or concerns Conduct a board briefing Finalize the plan update process and draft the goals, objectives, and strategies for the plan Analyze feedback to inform the drafting of the plan Discuss changes with commissioners and seek feedback on remaining issues Plan adopted by county board Review the feedback received and make final edits to the plan Make final updates to plan Submit to board for consideration and adoption Summer/Fall 2021 Winter 2021-2022 Spring 2022 Fall 2022 Information gathering Development Review Adoption CITY OF CORCORAN 1 City Council Work Session Minutes November 22, 2021 – 5:30 pm The Corcoran City Council met on November 22, 2021, in Corcoran, Minnesota. The City Council work session meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Bottema, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were present. City Administrator Martens, Administrative Services Director Beise, and City Planner Lindahl were present 1.Call to Order / Roll Call Mayor McKee called the work session to order at 5:35 pm. 2.Residential Zoning District Ordinance Updates for Urban Conservation Subdivisions City Planner Lindahl reviewed previous discussion from the developer roundtable on August 26, 2021, noting the draft update included changes to zoning in low density residential land use, open space preservation, minimum acreage sizes, garage frontages, and open park space dedication options. Council and City Planner Lindahl discussed RSF-2 and RSF-3 and inclusion of townhomes, and rezoning requirements for townhomes. Council discussed increasing setback requirements for multi- family units adjacent to existing, single-family homes. Council discussed additional buffering in RSF-2 and RSF-3 zoning with multi-family units and difficulties with delineation of varied setbacks. City Planner Lindahl noted an option of adding a standard regarding townhome perimeter of 20-ft or 30-ft setbacks of project. City Planner Lindahl reviewed the Open Space and Preservation plat setback of 100-ft. Council and staff discussed identifying preservation of parks, woodlands, natural resources, and farmland, and Council objective of retaining open space. Council discussed future land preservation of wetlands and woodlands within the Municipal Utility Service Area (MUSA), buffers between different zoning areas, pedestrian corridors, and park dedication standards relating open space. Council and City Planner Lindahl discussed density perception regarding townhomes in RSF-3 zoned parcels, removing townhomes as a structure option, and increasing buffer setbacks with multi- family unit buildings. Council noted subjectivity of created open space and who decides where the open space is located within a future development and noted importance of preserving natural resources while allowing community to access the natural resource space or open space. Council discussed including a management plan of open spaces and requiring future changes to be reviewed by the city. Council directed staff to present updates to the Planning Commission for review at the January 2022 meeting and schedule final review to Council on January 27, 2022. 3.Unscheduled Items. No unscheduled business was heard. 4.Adjournment MOTION: made by Nichols, seconded by Schultz to adjourn. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) Meeting adjourned at 6:35 pm. ________________________________ Michelle Friedrich – Deputy Clerk Agenda Item 7a. 1 CITY OF CORCORAN City Council Meeting Minutes November 22, 2021 - 7:00 pm The Corcoran City Council met on November 22, 2021, in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Bottema, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were present. City Administrator Martens, Administrative Services Director Beise, City Planner Lindahl, and Director of Public Safety Gottschalk were present. Planner Davis and Public Works Director Mattson were present via electronic means. 1.Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of A llegiance. 3.Agenda Approval City Administrator Martens noted additional public comments were received via email for item 8c- Concpet Plan for Pulte Hackamore Properties. City Administrator Martens noted the public comment opportunities and the 5-minute public comment speaker limit. MOTION: made by Nichols, seconded by Bottema to approve the agenda as presented. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) 4.Commission Representatives Mayor McKee noted Planning Commissioners Lanterman and Jacobs were present, and Parks and Trails Commissioner Strehler were present via electronic means. 5.Open Forum (Public Comment Opportunity) Mayor McKee invited residents to communicate in-person or telephonically during the public comment opportunity. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. Councilor Vehrenkamp noted the absence of Bechtold Road signs on County Road 10, County Road 30, and on Oakdale Road. Councilor Vehrenkamp also noted the Century Link cross box remains unrepaired from a previous accident. City Administrator Martens noted Century Link was notified of damage and cross box is scheduled as a low-priority repair. Council discussed utilizing the nuisance ordinance as an option in rectifying the damaged Century Link cross box. Council directed staff to review missing Bechtold Road signs. 6.Presentations/Recognitions a.Resolution Honoring Meredith Wu Administrative Services Director Beise noted Ms. Wu was present via electronic means. Mayor McKee read the Resolution honoring Ms. Wu for her service on the Planning Commission. Council thanked Ms. Wu for her 10 years of service on the Planning Commission noting her unique perspective and dialogue on the Planning Commission. MOTION: by McKee, seconded by Schultz to approve Resolution 2021-126 Honoring Planning Commissioner Meredith Wu. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp Agenda Item 7b. 2 (Motion carried 5:0) 7. Consent Agenda a. Draft Minutes of November 10, 2021 Council Meeting b. Financial Claims c. Nonconformities Section 1030.010 Zoning d. Clarification of Benefits – Non-union Police Officers e. Interim Administrator Appointment f. CSAH 101 and Future 105th Avenue Turn Lane Improvements – Pay Request 1 g. Corcoran Trail Street Improvements – Pay Request 1 h. Preliminary Plat and Variance Application for Skies Limit LLC “Bechtold Farms” at 10165 Bechtold Road MOTION: made by Bottema, seconded by McKee to approve consent agenda items 7a-g., as presented. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) Council requested item 7h., be pulled for further discussion. City Planner Lindahl reviewed background trail easement discussion. City Planner Lindahl noted the trail easement request is larger than 20 feet in width as the first 100 feet behind the creek is in the floodplain. City Planner Lindahl noted the recommendation by Parks and Trails Commission included a request of a trail easement from the cul- de-sac, and also on the west side of the creek to provide location flexibility in the future trail along the creek and was recommended by the Planning Commission. City Planner Lindahl further noted trail easement would layer on top of drainage and utility easement, and credit would be given for upland area with park dedication remainder as cash-in-lieu. Council and City Planner Lindahl discussed setback requirements and septic system permits issued by Hennepin County prior to preliminary and final plat approval. Philip Kothrade and Donavon DesMarais, applicants, reviewed cul-de-sac lot and concerns with the proposed trail easement and addressed concerns regarding tree preservation, proposed trail location request within floodplain, safety of pedestrians with proposed trail location along creek, liability aspect of trail location regarding lot 6, easement on south side, proposed easement opinion of shifting easement to the north of the property. Mr. Kothrade reviewed applicant’s proposal of easement from cul-de-sac with easement on the north side of creek. Mr. DesMarais opposes the proposed easement trail location and opined on applicant’s proposal of easement location. City Administrator Martens reviewed the long-standing process regarding all future trail corridors and off-road trails in Corcoran, noting the vision of trail corridors was to follow the high-quality, natural resource areas throughout the community and not to follow lot lines and roads as requested by the applicant. City Planner Lindahl addressed liability and maintenance questions with proposed trail location. City Planner Lindahl clarified trail, utility, and drainage easement standards. Council discussed timeline of trail construction on parcel, future development in area, and policy on trail corridors. Council and staff discussed various options of the proposed trail easement corridor on parcel. Council discussed altering the neighborhood access to exit on other side of hill, and widen the red area to 40 feet, and adher ing to the existing drainage and utility easement. City Planner Lindahl noted increasing the upland trail to 40 feet, doubles the City’s cost and offers no benefit as the 8-foot trail could still be constructed within the proposed standard 20-foot easement within the upland area. City Planner Lindahl proposed including an additional 20-foot easement in the floodplain near the creek. Council consensus modified trail easement to run along property line on the south, maintain existing red area as shown in Council packet. Council noted existing drainage and utility easement would remain the same. City Planner Lindahl noted importance of flood plain regarding easement and suggested applicant revise the southern trail easement with the final plat, noting applicant’s main trail easement concern existing on the north side of lot 6. MOTION: made by McKee, seconded by Nichols to modify Resolution 2021-129 Preliminary Plat and Variance, condition 7a. to include existing trail easement and add 10 feet trail easement into the 3 floodplain area. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) MOTION: made by Vehremkamp, seconded by Nichols to approve Resolution 2021-129 Preliminary Plat and Variance, as modified in condition 7a., to include ‘Park dedication shall be the two 20-foot trail easements as shown on “Exhibit A – Trail easement area” in the Council packet plus an additional 10- foot trail easement in the floodplain adjacent to the east side of the trail easement and west of the creek on Lot 6.’ Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) 8. Planning Business (Public Comment Opportunity) Mayor McKee noted residents are invited to participate in person and telephonically for public comment opportunity for items. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. a. Site Plan, Conditional Use Permit, and Preliminary Plat for Saint Therese Communities at 8200 County Road 116 City Planner Lindahl reviewed the St. Therese 206-unit senior living community application and noted project history. City Planner Lindahl noted a revised resolution includes a condition by the city attorney invalidating a minor subdivision approved last year, but never filed by applicant. City Planner Lindahl noted the Preliminary Plat creates a lot for St. Therese, for City Hall, and an Outlot for lineal par k running along County Road 116. City Planner Lindahl noted applicant submitted revised plans following the Planning Commission meeting to address some comments. City Planner Lindahl noted the revised plans do not meet landscape code requirements, the revised parking plan complies with code requirements, and revised architectural plans provide alternative options for Council discussion. City Planner Lindahl outlined site plan street setbacks, noting plan calls for build-to or maximum setback on the street, details pertaining to Towne Center standards, high-quality design of Town Center buildings, and noted alternate, architectural plans submitted. City Planner Lindahl noted Council discretion regarding architecture. City Planner Lindahl reviewed the gateway sign, permit requirements, and code standards. Council and City Planner Lindahl discussed the lineal city park and park dedication cash -in- lieu of land. City Planner Lindahl summarized the vision of the Corcoran Town Center. Council discussed the reviewed architectural design regarding brick components, secondary components, and percentages required on elevations to comply with code requirements. Council and staff discussed replacing fiber wall panels as an acceptable primary material. MOTION: made by Nichols, seconded by Schultz to amend Resolution 2021-131 Site Plan and Conditional Use Permit for the Property at 8200 County Road 116 to include fiber wall panels as an acceptable primary material. (PID 24-119-23-23-0001) (City File 21-042) Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp Nay: Abstain: Bottema (Motion carried 4:0:1) Council and staff discussed including a requirement of applicant to donate trees in the lineal park, building stories within the Town Center and location of trees, and different options for park dedication offsite credit for trees. Council and staff discussed landscape ordinance is separate from the Town Center urban-dense development ordinance. Council and staff discussed parking demand and compliance with code with each facility use and surrounding parking uses. Applicant thanked Council for their cooperation with development of the project in coordination with the City’s Town Center area. MOTION: made by Nichols, seconded by Schultz to approve Resolution 2021-130 Preliminary Plat “Town Center Addition” at 8200 County Road 116 (PID 24-119-23-23-0001) (City File 21-042) Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) MOTION: made by Nichols, seconded by Schultz to approve Resolution 2021-131 Site Plan and Conditional Use Permit for the Property at 8200 County Road 116 to include fiber wall panels as an 4 acceptable primary material. (PID 24-119-23-23-0001) (City File 21-042) Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) b. Concept Plan for Corcoran Highway 55 Business Park City Planner Lindahl reviewed concept plan and history of site noting at that time and Alternative Urban Areawide Review was completed in 2005. City Planner Lindahl noted the Corcoran Business Park was approved in 2006 with sanitary sewer and water extending from Medina and noted Final Plat approval in 2007 expired. City Planner Lindahl reviewed the applicant request and concept plan includes five lots and extends east to Rolling Hills Road with frontage along Highway 55. City Planner Lindahl noted the premature subdivision Section 925 of the City Code requires Council to review application s for this standard. City Planner Lindahl noted if Council findings discover project is not premature, there is significant interest in the southwest district and project would open the door for development of other parcels located in the southwest district prior to sewer and water availability. City Planner Lindahl reviewed the district standards for site design and architecture, setbacks with I-1 standards, and landscaping required. City Planner Lindahl noted the future study for sanitary sewer will occur prior to 2028 when next Comp Plan is prepared, and the Council could allow development prior to services and require a 429 waiver or similar method to ensure connection in the future. City Planner Lindahl reviewed next steps would be an Environmental Assessment Worksheet (EAW) and is required for commercial/industrial exceeding 300,000 square feet, noting upon EAW completion, applicant can submit for rezoning, preliminary plat, CUP, and variance application, followed by final plat submission. City Planner Lindahl noted all Council comments regarding project are advisory only. Council and staff discussed future utility construction, Comprehensive Plan direction, variance option and obligation for applicant for costs. City Administrator Martens noted future Metropolitan Council sewer in Maple Plain or Rogers would require the Metropolitan Council to invest substantial funding and either option would not available until at least 2030. Council and staff discussed the 429 waiver, street construction, and corridor for utilities. Council reviewed division of utility invoicing for tenants. Paul Jorgenson, Park Place Storage, responded to Council’s question regarding distribution of utility dues. Council and staff reviewed Council approval of Nelson International project and well for water and sewer connection through Maple Grove as an example of construction of commercial property prior to availability of City utilities. John Rausch, owner of property, presented brief history of business park project, noting project is approximately a $50-60 million dollar project, reviewed water and sewer construction, and landscape screening. Mr. Rausch noted work completed with Hennepin County for septic system. Council and Mr. Rausch discussed resident discussions regarding project, inlet and outlets of project, and general traffic direction. City Administrator Martens noted weighing prospect of a larger valued project 20 years into the future versus a smaller valued appropriate tax bases with each option. City Planner Lindahl indicated the current value and tax base of a $60 million commercial project within Corcoran. Mr. Rausch noted access to Highway 55 and proximity to I-494. Council indicated screening is an important factor in development of project. City Planner Lindahl noted MNDOT comments and noted the EAW will include a traffic feasibility study for Council review prior to formal plat application. Mayor called a recess at 9:13 pm. Mayor called meeting to order at 9:25 pm. c. Concept Plan for Pulte Hackamore Properties City Planner Lindahl reviewed the applicant request includes a concept plan of 45-47 single-family homes and 82 townhomes. City Planner Lindal noted the number of units proposed and the net density requirements. City Planner Lindahl reviewed the PUD flexibility request includes mix of single family and townhomes, minimum lot size and lot width, and setbacks for single family with no setback flexibility requested for townhomes. City Planner Lindahl outlined the benefits proposed by applicant include increased setbacks on perimeter to buffer neighboring homes, tree preservation on west property line, additional conifer landscaping on perimeter for buffer from existing homes, and wetland preservation. City Planner Lindahl noted previously Larkspur Lane would connect to Lupine Lane, and 5 Goldenrod connection on south did not exist, Lupine is a cul-de-sac on north and Larkspur and Goldenrod are the main connections. City Planner noted the stub to Hackamore is planned with no connections to County Road 101 as other access routes are available. Paul Heuer, Pulte Homes, presented current Pulte Homes neighborhoods in the metro area, including in the Bellwether and Amberly projects in Corcoran. Mr. Heuer reviewed achievable density for the unique property, with tree location on the outside perimeter, and determined with current straight, standard and codes, the PUD option may be a more beneficial option. Mr. Heuer noted preservation of wetlands, and placing ponds on the perimeter, instead of setback areas, where trees would need to be removed. Mr. Heuer reviewed the open space, extra buffering along the west property line, and an option for a public park. Mr. Hoyer noted tree preservation would allow a wide and strong wooded buffer with a 60-foot single family home setback, and 222-feet townhome setback, with additional dedication of additional right-of-way for County Road 101. Mr. Heuer noted preservation of strong, wooded buffers along Hackamore Road and the west property line. Mr. Heuer noted consistency with the City’s Comp Plan density and preservation of wetlands and existing trees, and inclusion of open space. Council discussed landscaping buffers on perimeter of parcels, noted minimum lot sizes in Ravinia of 50 feet, and Tavera townhomes are approximately 65-foot setback from County Road 116. City Planner Lindahl noted proposed concept plan indicates 220 feet from County Road 101. Council and staff discussed the likelihood of 3 units per acre on this parcel, noting the uniqueness of the parcels. Council discussed improvements and changes that may occur along with development. City Planner Lindahl noted a feasibility study with the applicant responsible for some improvements. Public Works Director Mattson noted development would be reviewed with requirements and agreements with the City of Medina, noting the feasibility study would analyze site. Council noted larger lot sizes, and less townhomes would be appealing, along with the buffering of the perimeter of the parcel, including a park within the development, and positive connections regarding roads in development, and avoiding construction traffic within the Ravinia development. Mr. Heuer and Council reviewed access points for construction traffic. Council and Mr. Heuer noted a mix of units including twin homes, single-family homes, and townhomes on parcels, and perception of high-density townhomes. Council and Mr. Heuer discussed the narrow lots on Lupine Lane and Goldenrod and increasing lot size, if possible, tree location, and a wider buffer due to tree preservation. Council and Mr. Heuer discussed trails along County Road 101. City Planner Lindahl noted a trail within the right-of-way on County Road 101. Council and Mr. Heuer discussed difference in look and style of homes and architectural standards. Mr. Heuer thanked Council for their input. d. Concept Plan for 23185 County Road 10 City Planner Lindahl reviewed applicant’s concept plan for 15 single-family lots, and three commercial lots, noting the shoreland for Rush Creek and high-quality maple-basswood forest in the southwest corner. City Planner Lindahl noted past Council comments regarding re-guiding and rezoning required for three commercial lots. City Planner Lindahl noted the Outlot A would be deeded to the City for park land and could accommodate a trail along the creek as planned. The proposal separates Outlot A from County Road 10, and parking access should be addressed. City Planner Lindahl noted residential lot grouping would be served by a rural street section and allows for 150 percent bonus with the open space preservation plat (OS & P). City Planner Lindahl noted Council direction to applicant to include preservation of significant natural resources in southern portion of the site, however the current concept does not accomplish direction, but the right-of-way is larger. City Planner Lindahl reviewed the two new accesses for residential lots, the new street to serve commercial lots and shared with Public Works. City Planner Lindahl noted applicant requested the city to consider sharing the cost of the new street, noting staff does not support this request. City Planner Lindahl reviewed new accesses to County Road 19 and County Road 10 must be approved by Hennepin County. Council asked for clarification on lot 9 and removal of trail access from County Road 10 to Outlot A. Nate Kariniemi, applicant, clarified under the OSP plan lot 9 would include trail access to County Road 10 from Outlot A. Council and Mr. Kariniemi discussed the three lots in the natural resource area and 6 widening the road on the southern border to preserve the tree line and selectively preserve the high- quality forest. Mr. Kariniemi reviewed the existing commercial road standards and benefits of utilizing and improving the existing driveway to benefit the city and newly development commercial lots. Staff and Council discussed options for a driveway off a public road connecting to County Road 19 and impacts to Public Works operational space with removal of driveway and then only utilizing the proposed public roadway. Mr. Kariniemi requested cost-sharing for public road by City. City Administrator Martens noted there is not a fund mechanism to support the cost-sharing request to build the road. Council discussed possible access from County Road 10. 9. Unfinished Business (Public Comment Opportunity) Mayor McKee noted residents are invited to participate in person and telephonically for public comment opportunity. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. a. Draft 2022 General Fund Budget Finance Manager Ung presented the updated draft of the 2022 General Fund Budget and outlined changes in wages, pass through surcharges from revenue and expenditures, increased transparency through creation of new departments, water and sewer funds, and noted a fee study analysis of staff time on building inspection to reallocate building inspection department wages. Finance Manager Ung reviewed three options for Council review on tax rate based on the proposed final budget. MOTION: made by Bottema, seconded by McKee directing staff to utilize option 3 as presented by staff to split the additional $58,834 between reduction of the tax levy and transferring the remaining half to the Asphalt Fund. Council and staff discussed the recommendation to th e Asphalt Fund. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) b. Water and Sewer Budget Finance Manager Ung presented the Water and Sewer Budget highlights and includes an estimated 238 new homes with the biggest impact in water trunk revenue, with an increase of $529,000 from 2021. Finance Manager Ung noted removal of passthrough SAC fees form revenue and expenditure, depreciation added into both funds and each fund capturing 10 percent of selected Public Works expenditures. Finance Manager Ung noted G/L account changes and description updates. Finance Manager Ung noted positive, revenue balances in both the water and sewer funds projected at the end of 2022. Council and staff discussed depreciation. Council direction was to proceed with final draft 2022 water and sewer budgets. 10. New Business (Public Comment Opportunity) Mayor McKee invited residents to participate in person and telephonically to comment on New Business. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. a. Resolution Creating and Amending Job Descriptions City Administrator Martens outlined the creation and amendment of job descriptions and staffing plan. City Administrator Martens noted establishment of a part-time program coordinator position, a new Recreation Supervisor position and appointing Jessica Christensen Buck to the position, establishing a part-time administrative assistant in planning, and establishing a full-time administrative assistant position in the Police Department and appointing Amy Fadden to the positi on. MOTION: made by Bottema, seconded by Vehrenkamp authorize the Director of Public Safety to attend the FBI National Academy in 2022. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) b. Training Opportunity – FBI National Academy Director of Public Safety Gottschalk presented a training opportunity invitation to participate in the FBI National Academy and is residential training program for local law enforcement and communities. Director of Public Safety Gottschalk reviewed expenses to attend the FBI National Academy of $1,000 7 to $1,500. MOTION: made by McKee, seconded by Nichols authorize the Director of Public Safety to attend the FBI National Academy in 2022. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) c. 2022 Police Staffing Director of Public Safety Gottschalk reviewed police staffing, noting the decline in part-time police officers, long-term leave scenarios, and current staff workload demands reducing officer flexibility. Director of Public Safety Gottschalk reviewed staffing needs and the budget surplus due to officer leave in 2021 covered by insurance policies. Director of Public Safety Gottschalk noted two full-time permanent police officer positions in 2022 would be ideal, however recognizing the current market, is proposing one full-time permanent police officer in 2022, with an additional position in 2023. Director of Public Safety Gottschalk reviewed budget impact of hiring one or two officers. Council requested an update on the grant the City completed to cover the cost of new hires. Director of Public Safety Gottschalk responded the City of Corcoran was not selected for the grant. Council and staff discussed the challenges in hiring police officers in the current market. City Administrator Martens noted the 2022 budget would likely exceed the budgeted amounts, however general fund reserves from the 2021 unspent wages would be allocated to the 2022 budget. MOTION: made by McKee, seconded by Vehrenkamp to authorize one full-time permanent police officer position in 2022 and authorize staff to begin the police officer hiring process. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) d. Schedule Work Session – Water Supply Planning Mayor Mckee called a work session on December 9, 2021, at 5:30 pm for water supply planning. 11. Staff Reports a. City Park Master Plan Update; report received. b. Active Corcoran Planning Applications; report received. 12. 2021 City Council Schedule The schedule was included but not reviewed. 13. Adjournment Mayor McKee noted tonight’s meeting is the last meeting for City Administrator Martens and thanked him for his 8 plus years of service to the City of Corcoran. City Administrator Martens thanked Council for the opportunity to serve in the city administrator position. City Administrator Mar tens thanked the commissioners for their dedication in participating in city meetings, and noted the city is in a successful position, has a wonderful staff and team in all departments. Council thanked City Administrator Martens for his service MOTION: made by McKee, seconded by Nichols to adjourn. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) Meeting adjourned at 11:04 pm. Michelle Friedrich – Deputy Clerk Agenda Item 7c. Council Meeting Date:12/9/2021 FINANCIAL CLAIMS Prepared By:Maggie Ung CHECK RANGE Agenda Item: FUND #500 ESCROW CLAIMS Paid to Amount Project name SEE THE REGISTER FOR #500 CLAIMS Total $0.00 Total Fund #500 =-$ (See attached Payments Detail) Agenda Item:ALL OTHER FINANCIAL CLAIMS 109,727.73$ (See attached Check Detail Register) Total Checks 109,727.73$ Total of Auto Deductions 250,200.43$ TOTAL EXPENDITURES FOR APPROVAL 359,928.16$ Date Paid to Amount 11/4/2021 ADP 79,714.36$ Net Payroll and Taxes 11/5/2021 Farmer's Bank 15.00$ ACH Fee 11/8/2021 RevTrak 992.40$ Credit Card Processing Fee 11/8/2021 State of MN Empower 4,838.95$ Employee Deferred Comp/Healthcare Savings 11/8/2021 Optum 3,628.67$ Employee HSA Contribution 11/8/2021 PERA 16,930.65$ Pension Plan 11/17/2021 MN Dept of Revenue 43.61$ Fuel Tax 11/18/2021 ADP 82,590.13$ Net Payroll and Taxes 11/19/2021 Optum 3,628.67$ Employee HSA Contribution 11/19/2021 PERA 18,097.69$ Pension Plan 11/23/2021 State of MN Empower 4,955.81$ Employee Deferred Comp/Healthcare Savings 12/1/2021 HealthPartners 29,823.31$ Employee Health Insurance 11/22/2021 Humanity 80.00$ Pd Shift Scheduling Software Fee 11/22/2021 4IMPRINT INC 196.64$ Pd Uniform Shirts 11/24/2021 Post Board Service Fee 2.24$ Peace Officer Training Licenses Service Fee 11/24/2021 Target 16.17$ Supplies 11/24/2021 State of MN - Post Board 90.00$ Peace Officier Training Licenses 11/26/2021 Sig Sauer Inc 96.69$ Pd Firearm Grips 11/26/2021 Strobes N More 4,053.72$ Pd Squad Car Equipment 11/29/2021 Strobes N More 405.72$ Pd Squad Car Equipment Total 250,200.43$ Auto Deductions / Electronic Fund Transfer / Other Disbursements *Check Detail Register© CITY OF CORCORAN 12/02/21 4:41 PM Page 1 December 2021 Check Amt CommentInvoice 10100 Farmers State Bank 4 IMPRINTUnpaid $295.83 TABLE CLOTHESE 100-41941-210 Operating Supplies (GENERAL)21946837 Total 4 IMPRINT $295.83 BK AUTOUnpaid $383.00 PW VEHICLE REPAIRE 100-43100-220 Repair/Maint Supply (GENERAL)2751 Total BK AUTO $383.00 CENTURY LINKUnpaid $69.41 LAND LINE 763-420-4061E 100-45200-321 Telephone $0.00 LAND LINE/FIRE MONITORING-9100E 100-43100-321 Telephone Total CENTURY LINK $69.41 CINTAS - 470Unpaid $0.00 FLOOR MATS - POLICEE 100-42100-223 Building Repair Supplies $0.00 CITY HALLE 100-41941-210 Operating Supplies (GENERAL) $0.00 FLOOR MATS - POLICEE 100-42100-223 Building Repair Supplies $0.00 CITY HALL - RUGSE 100-41941-210 Operating Supplies (GENERAL) $0.00 UNIFORMSE 100-43100-417 Uniforms $36.77 PUBLIC WORKSE 100-43100-210 Operating Supplies (GENERAL)4102031179 $164.01 UNIFORMSE 100-43100-417 Uniforms 4102031211 $82.53 CITY HALLE 100-41941-210 Operating Supplies (GENERAL)4102031234 $12.35 PUBLIC WORKSE 100-43100-210 Operating Supplies (GENERAL)4102669216 $72.28 PW TOWELSE 100-43100-210 Operating Supplies (GENERAL)4102669302 $69.09 PW TOWELSE 100-43100-210 Operating Supplies (GENERAL)4102669313 $212.00 UNIFORMSE 100-43100-417 Uniforms 4102669393 $95.22 CITY HALL - RUGSE 100-41941-210 Operating Supplies (GENERAL)4103339320 Total CINTAS - 470 $744.25 CULLIGAN BOTTLED WATERUnpaid $30.76 OFFICE WATERE 100-41941-210 Operating Supplies (GENERAL) Total CULLIGAN BOTTLED WATER $30.76 DAKOTA SUPPLY GROUPUnpaid $179.36 PW SUPPLIESE 100-43100-223 Building Repair Supplies S101427870.0 Total DAKOTA SUPPLY GROUP $179.36 DEFENSIVE EDGE TRAINING & CONSUnpaid $450.00 PD TRAINING REGISTRATION FEEE 100-42100-208 Training and Instruction 3047 Total DEFENSIVE EDGE TRAINING & CONS $450.00 DELTA DENTALUnpaid $225.75 DENTAL INSURANCEE 100-41400-131 Employer Paid Health CNS00083413 $273.35 DENTAL INSURANCEE 100-42100-131 Employer Paid Health CNS00083413 $101.35 DENTAL INSURANCEE 100-42102-131 Employer Paid Health CNS00083413 $156.70 DENTAL INSURANCEE 100-43100-131 Employer Paid Health CNS00083413 $63.00 DENTAL INSURANCE - HAMILTONG 100-20205 Reimbursements CNS00083413 *Check Detail Register© CITY OF CORCORAN 12/02/21 4:41 PM Page 2 December 2021 Check Amt CommentInvoice $184.20 DENTAL INSURANCEE 100-41910-131 Employer Paid Health CNS00083413 $30.70 DENTAL INSURANCEE 100-41300-131 Employer Paid Health CNS00083413 $30.70 DENTAL INSURANCEE 100-45200-131 Employer Paid Health CNS00083413 Total DELTA DENTAL $1,065.75 DVSUnpaid $14.25 VEHICLE REGISTRATIONE 100-42100-220 Repair/Maint Supply (GENERAL)122021 Total DVS $14.25 ECM PUBLISHERS INCUnpaid $43.54 DEC 9 2022 BUDGET & LEVYE 100-41910-210 Operating Supplies (GENERAL)863770 $43.54 DEC 2 ZONING AMENDMENTS PHE 100-41941-210 Operating Supplies (GENERAL)863771 $35.62 DEC 2 MAGNAN PRELIM PLAT PHE 100-41941-210 Operating Supplies (GENERAL)863772 Total ECM PUBLISHERS INC $122.70 ESRIUnpaid $202.00 ARCGIS DESKTOP MAINTENANCEE 602-49450-210 Operating Supplies (GENERAL)26054184 $202.00 ARCGIS DESKTOP MAINTENANCEE 601-49400-210 Operating Supplies (GENERAL)26054184 Total ESRI $404.00 FERGUSON WATERWORKSUnpaid $4,220.36 WATER METERSE 601-49400-215 Water Meters 0484630 $314.99 WATER METERSE 601-49400-215 Water Meters 0487116 $54.19 PVC CLEANERE 100-45200-210 Operating Supplies (GENERAL)8906070 Total FERGUSON WATERWORKS $4,589.54 GOTTSCHALK, MATTUnpaid $780.00 MAY DEPENDENT CAREG 100-21709 Dependent Care FSA Withhold 122021 Total GOTTSCHALK, MATT $780.00 HOLIDAY COMPANIESUnpaid $45.00 PD CAR WASHE 100-42100-220 Repair/Maint Supply (GENERAL)003401122100 Total HOLIDAY COMPANIES $45.00 LENNARUnpaid $582.72 19326 PRIMROSE LANER 601-49400-36233 Refunds/Reimbursements 112021 $314.77 6499 PRAIRIE SAGE LANER 601-49400-36233 Refunds/Reimbursements 112021 $53.18 6357 LARKSPUR LANER 601-49400-36233 Refunds/Reimbursements 112021 $52.83 6634 RPIMROSE COURTR 601-49400-36233 Refunds/Reimbursements 112021 $50.31 19545 ANNABELLE LANER 601-49400-36233 Refunds/Reimbursements 112021 $5.26 19352 ANNABELLE LANER 601-49400-36233 Refunds/Reimbursements 112021 $4.30 19460 ANNABELLE LANER 601-49400-36233 Refunds/Reimbursements 112021 $2.63 19409 SUNFLOWER COURTR 601-49400-36233 Refunds/Reimbursements 112021 $2.63 19484 ANNABELLE LANER 601-49400-36233 Refunds/Reimbursements 112021 $2.63 6451 PRAIRIE SAGE LANER 601-49400-36233 Refunds/Reimbursements 112021 $2.63 6618 BRIDLE PATHR 601-49400-36233 Refunds/Reimbursements 112021 Total LENNAR $1,073.89 MATTSON, KEVINUnpaid *Check Detail Register© CITY OF CORCORAN 12/02/21 4:41 PM Page 3 December 2021 Check Amt CommentInvoice $50.40 CONFERENCE MILEAGEE 100-43100-210 Operating Supplies (GENERAL)112021 $566.50 CONFERENCE REIMBURSEMENTE 100-43100-208 Training and Instruction 112021 Total MATTSON, KEVIN $616.90 METRO WEST INSPECTION SERVICESUnpaid $43,210.16 FINALED PERMITS 11/2021E 100-42400-300 Professional Srvs (GENERAL)112021 Total METRO WEST INSPECTION SERVICES $43,210.16 METROPOLITAN COUNCIL MCESUnpaid $49,700.00 NOVEMBER 2021 SACE 602-49450-310 Other Professional Services 11-2021 ($497.00)NOVEMBER 2021 SAC DISCOUNTR 602-49450-36200 Miscellaneous Revenues 11-2021 Total METROPOLITAN COUNCIL MCES $49,203.00 MINNESOTA EQUIPMENTUnpaid $409.99 PW FILTERSE 100-45200-210 Operating Supplies (GENERAL)269027 Total MINNESOTA EQUIPMENT $409.99 RANDYS ENVIRONMENTAL SERVICESUnpaid $315.53 CITY HALL GARBAGE 1280351E 100-41941-380 Utility & Services (GENERAL)112021 $698.32 MONTHLY RECYCLINGE 100-43232-300 Professional Srvs (GENERAL)112021 $280.76 PARKS GARBAGE 11039E 100-45200-380 Utility & Services (GENERAL)112021 $222.91 PUBLIC WORKS GARBAGE (9100) 12E 100-43100-380 Utility & Services (GENERAL)112021 $80.01 PARKS WILDFLOWER PARKE 100-45200-380 Utility & Services (GENERAL)112021 Total RANDYS ENVIRONMENTAL SERVICES $1,597.53 SPRINTUnpaid $312.90 CELL SERVICEE 100-43100-321 Telephone 391283315-24 Total SPRINT $312.90 TWIN CITY GARAGE DOORUnpaid $1,625.00 PW GARAGE DOOR CABLE REPAIRE 100-43100-223 Building Repair Supplies Z197499 Total TWIN CITY GARAGE DOOR $1,625.00 VIKING AWARDS & RECOGNITIONUnpaid $64.95 PUBLIC SERVICE AWARDE 100-41900-210 Operating Supplies (GENERAL)8970 Total VIKING AWARDS & RECOGNITION $64.95 WESTSIDE WHOLESALE TIREUnpaid $1,002.70 PW APOLLO ENDU TRAXE 100-43100-220 Repair/Maint Supply (GENERAL)392341 Total WESTSIDE WHOLESALE TIRE $1,002.70 WOLD ARCHITECTS AND ENGINEERSUnpaid $517.18 ARCHITECT FEESE 100-41941-300 Professional Srvs (GENERAL)74147 $107.18 ARCHITECT FEESE 100-41941-300 Professional Srvs (GENERAL)76042 Total WOLD ARCHITECTS AND ENGINEERS $624.36 Z SYSTEMS, INCUnpaid $812.50 TROUBLESHOOT AUDIOE 100-41900-300 Professional Srvs (GENERAL)82374 *Check Detail Register© CITY OF CORCORAN 12/02/21 4:41 PM Page 4 December 2021 Check Amt CommentInvoice Total Z SYSTEMS, INC $812.50 10100 Farmers State Bank $109,727.73 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $54,511.49 601 WATER $5,811.24 602 SEWER $49,405.00 $109,727.73 STAFF REPORT Agenda Item 7d. Council Meeting: December 9, 2021 Prepared By: Jessica Beise Topic: Liability Coverage – Waiver Action Required: Approval Summary: The City is a member of the Minnesota League of Cities Insurance Trust and must decide whether to waive the statutory tort requirements. By not waiving the limits, an individual would not be able to recover more than $500,000 on claims which tort limits apply. Waiving the limits would require extending the limits of liability coverage obtained, and the City could pay more than $500,000 on claims which tort limits apply. In the past several years the City’s policy decision has been to not waive the statutory tort limits. The City Council may choose to review the policy to waive tort lim its. Financial/Budget: Additional liability coverage would need to be purchased if the City were to waive coverage. Council Action: Elect to not waive the monetary limits on municipal tort liability established by Minn. Stat. 466.04 and authorize the Mayor to sign the liability coverage waiver form. Attachments: 1. Liability Coverage – Waiver Form Page 1 of 2 STAFF REPORT Agenda Item 7e. City Council Meeting: December 9, 2021 Prepared By: Natalie Davis Topic: Magnan Acres Wetland Waiver (PID 16-119-23-11-0002; 16-119-23-11- 0001) (City File No. 21-046) Action Required: Approval Review Deadline: January 29, 2022 1. Application Request The applicants, Brandon and Chelsea Magnan, request a wetland waiver for the properties located at 9247 Trail Haven Road and 9257 Tail Haven Road. This request is in coordination with an application for a preliminary and final plat that also includes Outlot A of Outcalt 2nd Addition immediately north of 9257 Trail Haven Road. The preliminary plat was reviewed at the December 2, 2021 Planning Commission meeting. The preliminary and final plat are scheduled for City Council action on December 22, 2021. The applicants intend to consolidate 9247 and 9257 Tail Haven Road into a single lot, and to move an unused development right from 9257 Trail Haven Rd to Outlot A for the development of a single-family home. No improvements or changes are proposed on 9247 or 9257 Trail Haven Road other than the removal of a shared lot line. The wetland waiver must be granted before the final plat can be approved. 2. Context Zoning and Land Use The two parcels are zoned Rural Residential (RR), and the Comprehensive Plan designates the site as Rural/Ag Residential. The properties are not located within the Metropolitan Urban Service Area (MUSA). Surrounding Properties All surrounding properties are located within the RR district, designated as Rural/Ag Residential, and outside of the MUSA. The present land use on all surrounding properties located on the west side of Trail Haven Rd is single family residential, and agricultural use is located on the east side of Tail Haven Rd. Natural Characteristics of the Site Trees exist throughout the site. The Comprehensive Plan Natural Resource Inventory map identifies a disturbed woodland on the entirety of 9247 and 9257 Trail Haven Rd. The Comprehensive Plan Ecologically Significant Natural Areas map identifies the Page 2 of 2 woodland as maple-basswood forest. Hennepin County Natural Resources Map identifies a potential wetland on 9257 Trail Haven Road. 3. Analysis Staff reviewed the application for consistency with the Comprehensive Plan, Zoning Ordinance, Subdivision Ordinance, and City Code requirements, as well as City policies. The City Engineer’s comments are incorporated into this staff report, the detailed comments are included in the attached engineering memo and the approval conditions require compliance with the memo. Wetland Waiver The City Council has a high level of discretion when reviewing the request. The City has historically allowed wetland waivers for sites where no development or improvements are planned and simply deferred the delineation to a later date. The applicants submitted a preliminary and final plat application that consolidates three parcels into two lots. Proposed Lot 1 is Outlot A of Outcalt 2nd Addition, and proposed Lot 2 is a consolidation of 9247 and 9257 Trail Haven Rd. The applicants received a notice of decision that there are no wetlands on proposed Lot 1 which does have plans for new development. The applicants seek a wetland waiver for proposed Lot 2 which is not currently planned for any new development or improvements. A wetland delineation may be required if new construction is proposed at a later date. Staff recommends approval of the wetland waiver on proposed Lot 2 because no new development or improvements are proposed at this time. Next Steps If the waiver request is approved, the applicant will proceed with the final plat. If the waiver request is not approved, the preliminary plat can be approved with the condition that a wetland delineation is required prior to moving forward with the final plat. This would likely stall the final plat approval until spring of 2022 when site visits for wetland delineations and determinations resume. 4. Recommendation Move to adopt Resolution 2021-133 to approve the wetland delineation waiver for 9247 and 9257 Trail Haven Road. Attachments: 1. Resolution 2021-133 approving the Wetland Delineation Waiver 2. Site Location Map 3. City Engineer’s Memo dated 12/01/2021 4. Existing Conditions Survey dated 09/14/2021 5. Preliminary Plat dated 11/12/2021 City of Corcoran December 9, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-133 Page 1 of 1 Motion By: Seconded By: A RESOLUTION APPROVING A WETLAND DELINEATION WAIVER FOR 9257 TRAIL HAVEN ROAD AND 9247 TRAIL HAVEN ROAD (PID 16-119-23-11-0001; 16-119-23-11-0002) (CITY FILE NO. 21-046) WHEREAS, Brandon and Chelsea Magnan (“the applicant”) requested a waiver from the wetland delineation requirements for a subdivision as allowed in Section 930.020 Subd. 6(B)2 of the Corcoran Subdivision Ordinaince for the properties legally described as follows: LOTS 1 AND 2, BLOCK 1, WESTWOOD GARDENS ADDITION, HENNEPIN COUNTY, MINNESOTA. NOW, THEREFORE, BE IT RESOLVED that the Corcoran City Council approves the wetland delineation waiver based on the following findings and conditions: 1. The applicant is not proposing new development on the above listed properties. 2. A wetland delineation may be required if any new construction is proposed on the property, and the delineation would be required to be approved prior to issurance of a building permit. 3. Granting the wetland delineation waiver neither grants nor implies approval of any plat. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 9th day of December 2021. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director He nn epin Co u n ty L oc ate & N o tify Map 0 100 20050 Feet Da te : 12 /2/20 21 Buffer Size:Map Co mm e nts : Th is d ata (i) is furn ish ed 'AS IS' with no represen ta tion as tocompleteness or accuracy; (ii) is fu rn ish ed with n o warra nty of anykind; an d (iii) is n ot suitable for le ga l, eng ineerin g or surve yingpurposes. Hennepin County shall not b e liab le for a ny da ma ge , in ju ryor loss resu lting from this dat a. Fo r mo re inf ormation , co nta ct Hen ne pin Co un ty GI S Off ice300 6th S tree t So uth , Minn ea polis, MN 5 5487 / gis.in fo@h en ne pin.us Memo To: Kevin Mattson, City of Corcoran From: Kent Torve, PE City Engineer Project: Wetland Waiver Magnan Acres Date: December 1, 2021 Summary • Wetland delineation was not provided for 9247 and 9257 Trail Haven Road as part of Magnan Acres. No site improvements are proposed on these properties, therefore Engineering supports the waiver. STAFF REPORT Agenda Item 7f. Council Meeting: December 9, 2021 Prepared By: Kevin Mattson Topic: Test Well #2 – Award Bid Action Required: Approval Summary: On September 9th, the Council approved the preliminary design of the Northeast Corcoran Water Supply project. Staff and the engineering team have been coordinating utility infrastructure design that would be constructed with the proposed Amberly/Bellwether development. The results of Test Well #2 will provide important and continued design and cost data such as source availability, system capacities, and water quality analysis that reinforce or allow for adjustment of treatment requirements. The test well is planned for the city park area dedicated with the Amberly/Bellwether development and used as a future sampling/monitoring well. Financial/Budget: The existing balance in the water fund would support costs until bonding takes place in 2022. Options: 1. Approve the bid for Test Well #2 in the amount of $56,650 to E.H. Renner & Sons as recommended. 2. Decline. Recommendation: Approve the bid for Test Well #2 in the amount of $56,650 to E.H. Renner & Sons as recommended. Council Action: Consider a motion to approve the bid for Test Well #2 in the amount of $56,650 to E.H. Renner & Sons as recommended. Attachments: 1. Engineering memo for Test Well #2 – Bid Award Recommendation Memo To: Kevin Mattson, Public Works Director From: Kent Torve, PE, City Engineer File: 227704606 Date: December 2, 2021 Reference: Corcoran Test Well #2 Recommendation of Award COUNCIL ACTION REQUESTED Staff is recommending Council review the proposals for test well services (see attached) and award the proposal to E.H. Renner & Sons, Inc. QUOTE RESULTS Quotes were received on December 1, 2021 for the Corcoran Test Well #2 project. Two bids were received and reviewed. Traut Companies $73,625.00 E.H. Renner & Sons, Inc. $56,650.00 ANALYSIS Both proposals were reviewed to ensure they meet scope and schedule for completing the work. As noted above, E.H. Renner & Sons, Inc. submitted the lowest estimated costs and are anticipating that work could begin in 3-4 weeks. In conclusion, we recommend that the work be awarded to E.H. Renner & Sons, Inc. STAFF REPORT Agenda Item 7g. Council Meeting: December 9, 2021 Prepared By: Jessica Beise Topic: Appraisal Report – Park Trail Road Improvements Feasibility Study Action Required: Approval Summary: On September 9, 2021, the City Council approved a proposal to complete a feasibility study related to the proposed Park Trail Road Improvements. Part of that feasibility study includes the financial impact of the project which will likely include an assessment of benefit to the adjacent properties. Staff is requesting authorization to engage an appraiser to obtain an appraisal report to better understand that benefit. Financial/Budget: The cost to complete an appraisal report will be between $1,000 and $2,000 based upon similar quotes from past projects. The cost will be paid out of the project fund. Options: 1. Authorize staff to obtain an appraisal report from Nagell Appraisal & Consulting for the properties adjacent to the Park Trail Road project. 2. Direct staff to not obtain an appraisal report. 3. Send back to staff for further review. Recommendation: Authorize staff to obtain an appraisal report from Nagell Appraisal & Consulting for the properties adjacent to the Park Trail Road project. Council Action: Consider a motion to authorize staff to obtain an appraisal report from Nagell Appraisal & Consulting for the properties adjacent to the Park Trail Road project. Attachments: 1. Park Trail Road Improvement Map STAFF REPORT Agenda Item 7h. Council Meeting: December 9, 2021 Prepared By: Jessica Beise Topic: Memorandum of Understanding – Union Wages Action Required: Approval Summary: At the October 28th, 2021 Council meeting a 2022 Compensation Structure Amendment was reviewed and approved. A memorandum of understanding has been drafted to the labor agreement to incorporate the approved wage changes. Financial/Budget: The 2022 budget incorporated the wage changes. Council Action: Approve and execute the Memorandum of Understanding for 2022 wages for union employees. Attachments: 1.Memorandum of Understanding Page 1 of 2 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF CORCORAN AND MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCMENT EMPLOYEES’ UNION, LOCAL NO. 320 This Memorandum of Understanding (hereafter “MOU”) is entered into between the City of Corcoran (hereafter “EMPLOYER”) and Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320 (hereafter “UNION”) and concerns details related Article 30. Salary Schedule. EMPLOYER AND UNION are sometimes referred to collectively herein as the “parties” or each a “party”. WHEREAS, the EMPLOYER and UNION have executed a Collective Bargaining Agreement effective for the period January 1, 2020 through December 31, 2022 (hereafter the “CBA”); and WHEREAS, the EMPLOYER has authorized certain wage increases for non-union employees and is offering the same wage increase for similarly situated UNION employees; NOW, THEREFORE, the parties hereto have agreed to the following change to the CBA as follows: 1. 2022 Wage Schedule The existing Grade 11 Wage Schedule within the 2022 CBA Salary Schedule, is hereby deleted in its entirety and replaced with the Grade 11 Wage Schedule below: Start 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years Grade 11 $32.93 $34.13 $35.34 $36.55 $37.75 $38.96 $40.17 2. This Memorandum of Understanding represents the complete and total agreement between the parties regarding this matter. All other aspects of the CBA and the Salary Schedule within, shall remain unaltered and in full force and effect. Signed: __________________, 2021 City of Corcoran By: ___________________________________ Tom McKee, Mayor By: ___________________________________ Jessica Beise, Interim City Administrator Page 2 of 2 Signed: __________________, 2021 Minnesota Teamsters Public and Law Enforcement Employees’ Union, Local No. 320 By: ___________________________________ Steve Warren, Steward By: ___________________________________ Jesse Olson, Steward By: ___________________________________ Vance Rolfzen, Business Agent 1 December 9, 2021 Budget and Levy Hearing CITY OF CORCORAN Item 9a. Budget and Levy Hearing – Process Budget and Levy Timeline: April This is the annual opportunity to address questions on the valuation of a property. Open Book meeting cancelled due to the Pandemic; appeals received via phone and email. June - July Staff began drafting the budget with department requests and resources needed to meet the goals and objectives of the City Council. June 10th Council meeting Staff consulted with City Council on budget expectations CITY OF CORCORAN 1 2 2 Budget and Levy Hearing – Process Budget and levy process to date continued: August 12th Council worksession Staff presented City Council with the first draft of the budget and requested direction September 23rd Council meeting Council reviewed an updated draft of the budget and adopted the preliminary levy October 28th Council Meeting Compensation Structure Amendment was approved by City Council CITY OF CORCORAN Budget and Levy Hearing – Process Budget and levy process to date continued: November Hennepin County mailed property specific notices on proposed levies and taxes for 2022. CITY OF CORCORAN 3 4 3 Budget and Levy Hearing – Process Budget and levy process continued: Mid November City received proposed tax rate information showing 43.313% rate for 2022 2021 rate is 43.522% November 22nd Council Meeting Staff refined budget and reduced tax levy and $29,417 Project tax rate of 43.099% for 2022 December 9th Budget Meeting – Truth-in-Taxation hearing Goals for the hearing Walk through the proposed budget and levy to educate those interested in what is included in the proposed budget and levy Hold a formal public hearing to receive comment CITY OF CORCORAN Budget and Levy Hearing – Definitions Revenue:Money received by the City from taxes, fees charges for services, permits, fines, etc. Expenditure:Money spent towards the operation of City Government (services, supplies, repairs, improvements, salaries, utilities, etc.) General Levy Property tax dollars needed to fund the operations of the City otherwise known as the General Fund: Council, Commissions, Administration, Public Works, Police, Fire, Parks, Building Inspections, Legal, Engineering (Expenditures – Revenue = General Levy) Debt Levy Property tax dollars needed to pay for the debt of the City. CITY OF CORCORAN 5 6 4 Budget and Levy Hearing – Property Tax Levy General Levy + Debt Levy = Property Tax Levy CITY OF CORCORAN Budget and Levy Hearing – Revenue CITY OF CORCORAN 7 8 5 Budget and Levy Hearing – Revenue Revenue 2021 Budget Proposed 2022 Budget Difference General Levy $4,447,791 $5,139,711 +$691,920 Debt Levy $597,586 $559,718 -$37,867 Licenses & Permits $834,000 $1,312,000 +$478,000 Intergovernmental Revenue $328,745 $312,945 -$15,800 Charges for Services $229,300 $243,980 +$14,680 Fines & Forfeits $45,000 $40,000 -$5,000 Other Revenue $80,500 $70,000 -$10,500 Transfers In $269,164 $454,148 +$184,484 Total Revenue $6,832,086 $8,132,502 +$1,300,417 Increase in projected new home construction Reduced fine revenue Water/Sewer funds to pay for staff time and selected PW expenditures Amount needed to cover difference between expenditures and revenue Per debt service schedule Reduced state aid revenue Increased staff time reimbursement revenue Reduced interest revenue CITY OF CORCORAN Budget and Levy Hearing – Expenditures CITY OF CORCORAN 9 10 6 Budget and Levy Hearing – Expenditures Expenditures 2021 Budget Proposed 2022 Budget Difference General Gov’t $1,676,788 $2,041,938 +$365,160 Police $1,763,480 $2,026,988 +$263,508 Fire $393,100 $437,000 +$43,900 Public Works/Recreation/ Parks $1,982,355 $2,430,116 +$447,761 Planning/ Engineering $183,787 $247,325 +$63,538 Transfers $235,000 $389,417 +$154,417 Debt Service $597,586 $559,718 -$37,868 Total Expenditures $6,832,086 $8,132,502 +$1,300,416 3% wage adjustment, increased building inspections, finance assistance, IT needs 3% wage adjustment, Sergeant full- year, Full-Time Admin Assistant, increased Part-time officer wage and CSO hours 3% wage adjustment, additional staffing, increased costs of items 3% wage adjustment, new Sergeant, CSO, additional admin part-time hours Transfer to other funds, including additional $29,417 to Asphalt Fund Per debt service schedule Contract increases CITY OF CORCORAN Levy Final 2018 Final 2019 Final 2020 Final 2021 Proposed 2022 General $3,489,870 $3,710,129 $4,104,744 $4,447,791 $5,139,711 Debt $494,633 $552,808 $555,815 $597,586 $559,718 Total $3,984,503 $4,262,937 $4,660,559 $5,045,377 $5,699,429 Change 7.2% 7% 9.3% 8.3%13% Budget and Levy Hearing – Property Tax Levy History CITY OF CORCORAN 11 12 7 Budget and Levy Hearing – Tax Rate History Final 2017 Final 2018 Final 2019 Final 2020 Final 2021 Proposed 2022 Tax Levy $3,716,165 $3,984,503 $4,262,937 $4,660,559 $5,045,377 $5,699,429 Tax Rate 45.994% 45.357% 45.160% 45.013% 43.522%43.099% CITY OF CORCORAN Budget and Levy Hearing – City Tax Effects Effect of city taxes vary and is directly related to changes in market value as tax rate decreased slightly while property valuation had the following average effects: Residential: 3.9% Agricultural: -6.2% Commercial: 0.8% Industrial: 5.5% Residential example: Increase of $50.35 to City portion Home Value Tax Capacity Tax Rate City Tax 2021 $400,000 $4,000 43.522% $1,741.88 2022 $415,600 $4,156 43.099% $1,791.23 CITY OF CORCORAN 13 14 8 Budget and Levy Hearing – Cost of Services Cost of City Services $144 per month (median household value) ALLOCATION OF TAX  DOLLARS The median household value in Corcoran is projected to increase to $400,000. The City taxes on a home of  that value using the projected tax rate is $1,724 per year or about $144 per month. The chart below shows  where the $1,724 is allocated based upon the overall percentage of City expenditures.  Item Annual Cost Cost Per Month General Government $433 $36 Planning/Engineering $52 $4 Public Works/Parks $515 $43 Police $430 $36 Fire $93 $8 Transfers/Debt Service $201 $17 TOTAL $1,724 $144 CITY OF CORCORAN Budget and Levy Hearing – Process Next steps Hold Budget and Levy hearing Consider adopting 2021 budget and levy later in meeting City Council action: Hold the Budget and Levy Hearing CITY OF CORCORAN 15 16 STAFF REPORT Agenda Item 9b. Council Meeting: December 9, 2021 Prepared By: Maggie Ung Topic: 2022 Full-Time, Part-Time Seasonal Wage Schedule Action Required: Approval Summary: Annually, the City Council must adopt the wage schedule for City employees. Attached to this report is a resolution that includes the wage schedule reflecting a 3% wage adjustment for the overall scale for all positions. The wage schedule also reflects adjustments from the 2022 Compensation Structure Amendment approved on the October 28th, 2021 council meeting. Financial/Budget: Items above are incorporated into the final recommended 2022 budget. Options: 1.Adopt Resolution 2021-134 Adopting 2022 Wage Schedule for City Employees. 2.Adopt Resolution 2021-134 Adopting 2022 Wage Schedule for City Employees with amendments. Recommendation: Adopt Resolution 2021-134 Adopting 2022 Wage Schedule for City Employees. Council Action: Consider a motion to adopt Resolution 2021-134 Adopting 2022 Wage Schedule for City Employees. Attachments: 1.2022 Full-time Part-time and Seasonal Wage Schedule 2.Resolution 2021-134 Adopting 2022 Wage Schedule for City Employees Adopted 3% WAGE INCREASE Grade Start 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years 1 $18.65 $19.33 $20.01 $20.70 $21.38 $22.06 $22.75 2 $19.74 $20.46 $21.19 $21.91 $22.63 $23.36 $24.08 3 $20.89 $21.66 $22.42 $23.19 $23.96 $24.72 $25.49 4 $22.12 $22.93 $23.74 $24.55 $25.36 $26.17 $26.98 5 $23.41 $24.27 $25.12 $25.98 $26.84 $27.70 $28.56 6 $24.78 $25.69 $26.59 $27.50 $28.41 $29.32 $30.23 7 $26.23 $27.19 $28.15 $29.11 $30.07 $31.03 $32.00 8 $27.76 $28.78 $29.80 $30.81 $31.83 $32.85 $33.87 9 $29.39 $30.46 $31.54 $32.62 $33.69 $34.77 $35.85 10 $31.11 $32.25 $33.39 $34.53 $35.67 $36.81 $37.95 11 $32.93 $34.13 $35.34 $36.55 $37.75 $38.96 $40.17 12 $34.85 $36.13 $37.41 $38.68 $39.96 $41.24 $42.52 13 $36.89 $38.24 $39.59 $40.95 $42.30 $43.65 $45.00 14 $39.05 $40.48 $41.91 $43.34 $44.77 $46.20 $47.63 15 $41.33 $42.85 $44.36 $45.88 $47.39 $48.91 $50.42 16 $43.75 $45.35 $46.96 $48.56 $50.16 $51.77 $53.37 17 $46.31 $48.01 $49.70 $51.40 $53.10 $54.80 $56.49 18 $49.02 $50.82 $52.61 $54.41 $56.21 $58.00 $59.80 19 $51.89 $53.79 $55.69 $57.59 $59.49 $61.39 $63.30 20 $54.92 $56.93 $58.95 $60.96 $62.97 $64.99 $67.00 Position Start 1 Year 2 Year PD PT Admin Ast 22.46$                      ‐$                          ‐$                          Plng. PT Admin. As 22.46$                      ‐$                          ‐$                          Rink Attendant 12.01$                     12.68$                     13.34$                      Maint. Worker 1 17.01$                     17.96$                     18.90$                      Maint. Worker 2 23.14$                     24.42$                     25.71$                      Program Coord.17.01$                     17.96$                     18.90$                      Plow Operator 23.14$                     24.42$                     25.71$                      Mgmt. Intern 16.35$                      ‐$                          ‐$                           Police Officer‐PT $35.27 CSO $22.46 EXHIBIT A - 2022 FULL-TIME, PART-TIME, AND SEASONAL WAGE SCHEDULE 2022 FULL-TIME WAGE SCHEDULE Steps 2022 PART‐TIME AND SEASONAL WAGE SCHEDULE City of Corcoran December 9, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-134 Motion By: Seconded By: A RESOLUTION APPROVING 2022 WAGE SCHEDULE AND BENEFIT PACKAGE FOR CITY EMPLOYEES WHEREAS, the City Council of the City of Corcoran, Minnesota will adopt the 2022 General Fund Budget and the 2022 Property Tax levy; and WHEREAS, the City Council desires to establish the following direction regarding employee wages and benefits. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the following: 1. 2022 Full-time Part-time and Seasonal Wage Schedule (Exhibit A) 2. The City Administrator is authorized to approve step increases for eligible employees contingent upon a satisfactory performance evaluation. 3. The City Administrator is authorized to approve the hiring of part-time and seasonal employees for positions that have been approved in the 2022 budget. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 9th day of December 2021. ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Jessica Beise – Administrative Services Director STAFF REPORT Agenda Item 9c. Council Meeting: December 9, 2021 Prepared By: Maggie Ung Topic: 2022 General Fund Budget and 2021 Property Tax Levy Action Required: Approval Summary: Annually the City Council must adopt a budget and property tax levy for the City. The budget and levy fund the operations and debt service of the City. The 2022 budget and levy have been discussed at six public meetings prior to the formal public hearing to be held at this meeting. The recommended final levy amount is $29,417 less than the preliminary levy adopted at the September 23, 2021 meeting; this reflects a variety of adjustments as the budget was refined. Financial/Budget: The 2022 proposed final budget is $8,132,502 and requires a property tax levy of $5,699,429. The anticipated tax rate is projected to be approximately 43.099%, down from the 2021 rate of 43.522%. Please refer to item 9a. for impacts related to the proposed 2022 budget and levy. Options: 1. Adopt Resolution 2021-135 Adopting 2022 Budget and 2021 Tax Levy as presented. 2. Adopt Resolution 2021-135 Adopting 2022 Budget and 2021 Tax Levy with amendments. Recommendation: Adopt Resolution 2021-135 Adopting 2022 Budget and 2021 Tax Levy as presented. Council Action: Consider a motion to adopt 2021-135 Adopting 2022 Budget and 2021 Tax Levy as presented. Attachments: 1. Proposed 2022 Budget 2. Resolution 2021-135 Adopting 2022 Budget and 2021 Tax Levy 2019 2020 2021 Final 2021/2022 G/L Account Description Actual Actual Budget 2022 Budget Budget Difference GENERAL FUND REVENUE TAXES 100-00000-31000 GENERAL PROPERTY TAXES 2,786,482 4,067,936 4,447,791 5,139,711 691,920 TOTAL TAXES 2,786,482 4,067,936 4,447,791 5,139,711 691,920 LICENSES AND PERMITS 100-00000-32100 BUSINESS LICENSES & PERMITS - - - - - 100-00000-32110 LIQUOR LICENSE FEE 14,475 11,250 19,000 16,000 (3,000) 100-00000-32210 BLDG/PLAN REVIEW FEES 1,289,094 1,232,582 815,000 1,296,000 481,000 100-00000-32290 WETLAND PERMIT FEES 400 1,600 - - - TOTAL LICENSES AND PERMITS 1,303,969 1,245,432 834,000 1,312,000 478,000 INTERGOVERNMENTAL REVENUE 100-00000-33400 STATE GRANTS AND AIDS 38,810 472,770 40,000 40,000 - 100-00000-33416 POLICE TRAINING REIMBURSEMENT 776 10,350 11,900 12,500 600 100-00000-33418 MUNICIPAL STATE AID FOR STREETS - MAINTENANCE 150,864 155,079 170,000 150,000 (20,000) 100-00000-33423 POLICE STATE AID - 119,168 71,000 74,600 3,600 100-00000-33426 AGRICULTURAL MARKET VALUE CREDIT 13,315 19,831 10,000 10,000 - 100-00000-33429 STATE AID - PERA - - 1,845 1,845 - 100-00000-33615 COUNTY RECYCLING GRANT 10,203 13,992 14,000 14,000 - 100-00000-33620 OTHER COUNTY GRANTS AND AIDS - 10,000 10,000 10,000 - 100-00000-33640 TOWARD ZERO DEATH GRANT 59,689 (30,345) - - - TOTAL INTERGOVERNMENTAL REVENUE 273,657 770,845 328,745 312,945 (15,800) CHARGES FOR SERVICES 100-00000-34100 CHARGES FOR SERVICES 8 190 - - - 100-00000-34101 FACILITY RENTAL 2,767 1,142 1,500 1,500 - 100-00000-34103 ZONING/LAND USE APPL FEE 53,071 50,535 45,000 45,000 - 100-00000-34105 COPIES/MAPS 3,281 6 100 100 - 100-00000-34107 ASSESSMENT SEARCHES 25 25 50 50 - 100-00000-34110 CITY PLANNER REVIEW FEE 1,024 80 16,250 32,500 16,250 100-00000-34200 PUBLIC SAFETY PERMITS 3,260 4,190 4,000 4,000 - 100-00000-34201 SPECIAL POLICE SERVICES 3,400 - 5,000 5,000 - 100-00000-34203 POLICE REPORTS 210 286 400 400 - 100-00000-34300 PUBLIC WORKS PERMITS AND FEES 16,707 16,131 5,500 5,000 (500) 100-00000-34301 DUST CONTROL 30,372 48,350 37,500 - (37,500) 100-00000-34303 ICE & SNOW REMOVAL 7,077 - 6,000 6,000 - 100-00000-34310 PUBLIC WORKS REVIEW FEE 1,100 42,585 42,000 88,200 46,200 100-00000-34400 RECYCLING 298 3,166 5,000 5,000 - 100-00000-34403 REFUSE COLLECTION CHARGES 5,346 - 3,000 3,250 250 100-00000-34790 RECREATION PROGRAMMING 51,660 5 58,000 47,980 (10,020) TOTAL CHARGES FOR SERVICES 179,606 166,691 229,300 243,980 14,680 FINES AND FORFEITS 100-00000-35100 FINES 20,755 18,118 45,000 40,000 (5,000) TOTAL FINES AND FORFEITS 20,755 18,118 45,000 40,000 (5,000) OTHER REVENUE 100-00000-36200 MISCELLANEOUS REVENUES 28,378 11,668 4,000 4,000 - 100-00000-36210 INTEREST EARNINGS 1 17,644 16,500 8,000 (8,500) 100-00000-36220 RENTS AND ROYALTIES 4,113 6,909 7,000 5,000 (2,000) 100-00000-36230 DONATIONS 998 768 - - - 100-00000-36290 SALE OF INVESTMENTS - (1,371) - - - 100-00000-36400 REFUNDS/REIMBURSEMENTS 4,167 5,170 - - - 100-00000-38050 CABLE FRANCHISE FEE - 50,059 53,000 53,000 - 100-00000-39203 TRANSFER FROM OTHER FUND - 218,872 269,164 454,148 184,984 TOTAL OTHER REVENUE 37,657 309,719 349,664 524,148 174,484 TOTAL GENERAL FUND REVENUE 4,602,127 6,578,741 6,234,500 7,572,784 1,338,284 CITY OF CORCORAN 2022 DRAFT BUDGET - GENERAL FUND 2019 2020 2021 Final 2021/2022 G/L Account Description Actual Actual Budget 2022 Budget Budget Difference CITY OF CORCORAN 2022 DRAFT BUDGET - GENERAL FUND GENERAL FUND EXPENDITURES GENERAL GOVERNMENT CITY COUNCIL 100-41110-50101 FULL-TIME EMPLOYEES - REGULAR 19,260 19,260 19,260 19,260 - 100-41110-50122 FICA 1,194 1,194 1,195 1,195 - 100-41110-50126 MEDICARE 279 279 280 280 - 100-41110-50207 TRAINING AND INSTRUCTIONAL SUPPLIES 580 3,089 6,500 6,500 - 100-41110-50210 OPERATING SUPPLIES 1,352 1,727 3,000 3,000 - 100-41110-50365 WORKER'S COMPENSATION INSURANCE 67 92 - - - TOTAL CITY COUNCIL 22,732 25,642 30,235 30,235 - COMMUNICATION 100-41130-50325 OTHER COMMUNICATION - WEBSITE 975 400 5,000 5,000 - 100-41130-50350 PRINTING AND BINDING 7,148 10,007 9,500 10,000 500 TOTAL COMMUNICATION 8,123 10,407 14,500 15,000 500 CITY ADMINISTRATOR 100-41320-50101 FULL-TIME EMPLOYEES - REGULAR 126,131 132,279 134,888 139,360 4,472 100-41320-50102 FULL-TIME EMPLOYEES - OVERTIME - - - - - 100-41320-50121 PERA 9,411 9,921 10,117 10,452 335 100-41320-50122 FICA 7,413 7,344 8,363 8,640 277 100-41320-50126 MEDICARE 1,734 1,718 1,956 2,021 65 100-41320-50130 EMPLOYER PAID INSURANCE 12,985 10,236 20,407 20,414 7 100-41320-50140 UNEMPLOYMENT COMPENSATION - - - - - 100-41320-50207 TRAINING AND INSTRUCTIONAL SUPPLIES 3,720 1,156 5,500 5,500 - 100-41320-50210 OPERATING SUPPLIES 1,184 638 1,000 - (1,000) 100-41320-50321 TELEPHONE - - - 600 600 100-41320-50331 TRAVEL EXPENSE - - - 600 600 100-41320-50365 WORKER'S COMPENSATION INSURANCE 734 964 810 750 (60) 100-41320-50433 DUES AND MEMBERSHIPS 1,075 1,203 1,400 1,400 - TOTAL CITY ADMINISTRATOR 164,387 165,458 184,441 189,737 5,296 ADMINISTRATION 100-41400-50101 FULL-TIME EMPLOYEES - REGULAR 227,746 263,711 273,442 223,020 (50,422) 100-41400-50102 FULL-TIME EMPLOYEES - OVERTIME - 2,792 5,000 - (5,000) 100-41400-50121 PERA 17,081 19,988 20,508 16,726 (3,782) 100-41400-50122 FICA 14,394 16,163 16,953 13,828 (3,125) 100-41400-50126 MEDICARE 3,366 3,780 3,965 3,234 (731) 100-41400-50130 EMPLOYER PAID INSURANCE 55,725 68,270 75,479 54,739 (20,740) 100-41400-50140 UNEMPLOYMENT COMPENSATION - - - - - 100-41400-50207 TRAINING AND INSTRUCTIONAL SUPPLIES 3,599 7,458 12,000 7,000 (5,000) 100-41400-50210 OPERATING SUPPLIES 1,799 620 1,750 - (1,750) 100-41400-50300 PROFESSIONAL SERVICES 137 - 75,000 - (75,000) 100-41400-50331 TRAVEL EXPENSE - - - 1,250 1,250 100-41400-50365 WORKER'S COMPENSATION INSURANCE 1,972 2,590 2,205 2,205 - 100-41400-50433 DUES AND MEMBERSHIPS 1,448 1,007 1,250 1,000 (250) TOTAL ADMINISTRATION 327,267 386,378 487,552 323,002 (164,550) ELECTION 100-41410-50114 TEMPORARY/SEASONAL EMPLOYEES - - - 15,700 15,700 100-41410-50210 OPERATING SUPPLIES 1,420 22,472 2,400 2,000 (400) 100-41410-50331 TRAVEL EXPENSE - - - 300 300 100-41410-50430 MISCELLANEOUS EXPENSE - 6,119 - - - TOTAL ELECTION 1,420 28,591 2,400 18,000 15,600 FINANCE 100-41500-50101 FULL-TIME EMPLOYEES - REGULAR - - - 165,723 165,723 100-41500-50102 FULL-TIME EMPLOYEES - OVERTIME - - - - - 100-41500-50121 PERA - - - 12,429 12,429 100-41500-50122 FICA - - - 10,275 10,275 100-41500-50126 MEDICARE - - - 2,403 2,403 100-41500-50130 EMPLOYER PAID INSURANCE - - - 37,803 37,803 100-41500-50140 UNEMPLOYMENT COMPENSATION - - - - - 100-41500-50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - - 4,000 4,000 100-41500-50300 PROFESSIONAL SERVICES 37,000 41,075 37,000 43,000 6,000 100-41500-50331 TRAVEL EXPENSE - - - - - 100-41500-50365 WORKER'S COMPENSATION INSURANCE - - - - - 100-41500-50433 DUES AND MEMBERSHIPS - - - 750 750 TOTAL FINANCE 37,000 41,075 37,000 276,383 239,383 2019 2020 2021 Final 2021/2022 G/L Account Description Actual Actual Budget 2022 Budget Budget Difference CITY OF CORCORAN 2022 DRAFT BUDGET - GENERAL FUND ASSESSING 100-41550-50210 OPERATING SUPPLIES 876 1,764 1,000 1,000 - 100-41550-50300 PROFESSIONAL SERVICES 72,995 57,204 94,000 101,000 7,000 100-41550-50322 POSTAGE - 4 - - - TOTAL ASSESSING 73,870 58,972 95,000 102,000 7,000 LEGAL 100-41600-50300 PROFESSIONAL SERVICES 34,152 39,226 34,000 38,000 4,000 TOTAL LEGAL 34,152 39,226 34,000 38,000 4,000 CENTRAL SERVICES 100-41900-50200 OFFICE SUPPLIES 6,609 3,745 4,500 4,750 250 100-41900-50210 OPERATING SUPPLIES 29,081 24,486 27,500 28,500 1,000 100-41900-50300 PROFESSIONAL SERVICES 24,002 21,254 26,000 27,500 1,500 100-41900-50321 TELEPHONE 2,290 2,812 2,500 2,500 - 100-41900-50322 POSTAGE 3,435 3,275 3,750 4,000 250 100-41900-50350 PRINTING AND BINDING - - - 1,000 1,000 100-41900-50360 INSURANCE 67,666 78,837 80,000 88,000 8,000 100-41900-50380 UTILITY SERVICES 15,115 13,949 16,000 9,000 (7,000) 100-41900-50381 ELECTRIC UTILITIES - - - 19,000 19,000 100-41900-50382 WATER & SEWER - - - - - 100-41900-50400 REPAIR AND MAINTENANCE - CONTRACT 12,899 13,814 19,500 9,500 (10,000) 100-41900-50401 REPAIR AND MAINT - BUILDINGS - - - 8,000 8,000 100-41900-50404 REPAIR AND MAINT - MACHINERY/EQUIPMENT - - - 2,000 2,000 100-41900-50430 MISCELLANEOUS EXPENSE - 202,520 - - - 100-41900-50431 BANKING CHARGES 267 362 400 400 - 100-41900-50432 CREDIT CARD FEES 6,539 7,765 7,000 8,000 1,000 100-41900-50433 DUES AND MEMBERSHIPS 25,950 25,166 25,000 25,000 - 100-41900-50520 BUILDINGS AND STRUCTURES - 5,967 6,000 6,000 - 100-41900-50700 TRANSFERS 304,052 337,000 235,000 389,417 154,417 100-41900-50810 REFUNDS & REIMBURSEMENT - - - - - 100-41900-50811 INSURANCE REFUNDS - - - - - TOTAL CENTRAL SERVICES 497,905 740,953 453,150 632,567 179,417 PLANNING & ZONING 100-41910-50101 FULL-TIME EMPLOYEES - REGULAR - 13,382 71,240 99,005 27,765 100-41910-50102 FULL-TIME EMPLOYEES - OVERTIME - - - - - 100-41910-50121 PERA - 909 5,343 7,425 2,082 100-41910-50122 FICA - 960 4,417 6,138 1,721 100-41910-50126 MEDICARE - 225 1,033 1,436 403 100-41910-50130 EMPLOYER PAID INSURANCE - 1,372 8,884 20,414 11,530 100-41910-50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - 1,500 1,500 - 100-41910-50210 OPERATING SUPPLIES 36 448 1,000 - (1,000) 100-41910-50300 PROFESSIONAL SERVICES 73,907 79,407 45,000 50,000 5,000 100-41910-50350 PRINTING AND BINDING - - - 1,000 1,000 100-41910-50365 WORKER'S COMPENSATION INSURANCE - 160 370 407 37 100-41910-50430 MISCELLANEOUS EXPENSE - - - - - TOTAL PLANNING & ZONING 73,942 96,864 138,787 187,325 48,538 INFORMATION TECHNOLOGY 100-41920-50210 OPERATING SUPPLIES 8,800 8,756 15,000 16,000 1,000 100-41920-50221 EQUIPMENT PARTS AND ACCESSORIES - IT 31,561 27,138 35,000 45,500 10,500 100-41920-50300 PROFESSIONAL SERVICES 66,944 73,248 85,000 95,000 10,000 100-41920-50322 POSTAGE - - - - - 100-41920-50520 BUILDINGS AND STRUCTURES - - - - - 100-41920-50530 IMPROVEMENTS OTHER THAN BLDGS 8,394 2,072 12,000 20,000 8,000 100-41920-50810 REFUNDS & REIMBURSEMENT 8,000 (8,000) - - - TOTAL INFORMATION TECHNOLOGY 123,699 103,214 147,000 176,500 29,500 OTHER FINANCING USES 100-49360-50720 INTERFUND TRANSFERS - 525,787 - - - TOTAL OTHER FINANCING USES - 525,787 - - - TOTAL GENERAL GOVERNMENT 1,364,498 2,222,565 1,624,065 1,988,749 364,684 2019 2020 2021 Final 2021/2022 G/L Account Description Actual Actual Budget 2022 Budget Budget Difference CITY OF CORCORAN 2022 DRAFT BUDGET - GENERAL FUND PUBLIC SAFETY POLICE 100-42100-50101 FULL-TIME EMPLOYEES - REGULAR 750,537 707,101 866,731 985,156 118,425 100-42100-50102 FULL-TIME EMPLOYEES - OVERTIME 20,038 24,893 26,286 29,572 3,286 100-42100-50103 FULL-TIME EMPLOYEES - EVENT PAY 18,041 3,611 12,000 - (12,000) 100-42100-50111 PART-TIME EMPLOYEES - REGULAR 68,403 67,302 85,011 119,020 34,009 100-42100-50112 PART-TIME EMPLOYEES - OVERTIME - 150 - - - 100-42100-50113 PART-TIME EMPLOYEES - EVENT PAY 9,527 15,763 5,000 5,000 - 100-42100-50121 PERA 131,266 133,616 167,766 198,165 30,399 100-42100-50122 FICA 3,096 3,777 5,271 4,483 (788) 100-42100-50126 MEDICARE 12,245 11,833 14,182 16,440 2,258 100-42100-50130 EMPLOYER PAID INSURANCE 156,936 162,749 185,621 203,376 17,755 100-42100-50140 UNEMPLOYMENT COMPENSATION - - - - - 100-42100-50150 WORKERS COMP INSURANCE - - - - - 100-42100-50160 LIABILITY INSURANCE - EMPLOYEES - - - - - 100-42100-50200 OFFICE SUPPLIES 2,348 2,015 3,600 3,600 - 100-42100-50207 TRAINING AND INSTRUCTIONAL SUPPLIES 22,717 25,808 26,400 28,900 2,500 100-42100-50209 POLICE RESERVES 3,939 3,385 3,500 3,500 - 100-42100-50210 OPERATING SUPPLIES 9,344 13,675 18,000 17,000 (1,000) 100-42100-50212 MOTOR FUELS 26,498 18,410 22,000 22,000 - 100-42100-50220 REPAIR AND MAINTENANCE SUPPLIES 9,608 16,196 12,500 11,000 (1,500) 100-42100-50223 BUILDING REPAIR SUPPLIES 5,756 5,110 6,500 6,500 - 100-42100-50300 PROFESSIONAL SERVICES 2,585 4,651 7,200 21,400 14,200 100-42100-50304 LEGAL FEES 24,939 23,313 27,500 25,500 (2,000) 100-42100-50306 INSPECTIONS 4,541 1,671 8,000 6,000 (2,000) 100-42100-50321 TELEPHONE 8,717 9,495 9,500 9,500 - 100-42100-50322 POSTAGE 34 34 250 250 - 100-42100-50323 RADIO UNITS 17,361 21,797 20,000 21,500 1,500 100-42100-50350 PRINTING AND BINDING - - - 800 800 100-42100-50365 WORKER'S COMPENSATION INSURANCE 44,252 62,769 47,600 48,000 400 100-42100-50381 ELECTRIC UTILITIES 7,795 9,336 9,500 - (9,500) 100-42100-50400 REPAIR AND MAINTENANCE - CONTRACT - - - 1,000 1,000 100-42100-50403 REPAIR AND MAINT - VEHICLES - - - 4,700 4,700 100-42100-50417 UNIFORMS 8,414 12,440 14,000 22,600 8,600 100-42100-50433 DUES AND MEMBERSHIPS 2,065 1,892 2,300 2,800 500 100-42100-50435 GRANT DISBURSEMENT - - - - - 100-42100-50490 DONATIONS - - - - - 100-42100-50550 MOTOR VEHICLES - - - - - 100-42100-50810 REFUNDS & REIMBURSEMENT 1,500 2,929 - - - 100-42100-50811 INSURANCE REFUNDS - - - - - TOTAL POLICE 1,372,499 1,365,723 1,606,218 1,817,762 211,544 POLICE ADMINISTRATION 100-42102-50101 FULL-TIME EMPLOYEES - REGULAR 78,617 66,500 93,854 125,379 31,525 100-42102-50102 FULL-TIME EMPLOYEES - OVERTIME 83 407 500 500 - 100-42102-50121 PERA 4,767 5,018 7,077 9,441 2,364 100-42102-50122 FICA 5,120 4,300 5,850 7,804 1,954 100-42102-50126 MEDICARE 1,197 1,006 1,368 1,825 457 100-42102-50130 EMPLOYER PAID INSURANCE 17,534 18,387 18,613 34,777 16,164 100-42102-50140 UNEMPLOYMENT COMPENSATION - - - - - 100-42102-50150 WORKERS COMP INSURANCE - - - - - 100-42102-50160 LIABILITY INSURANCE - EMPLOYEES - - - - - TOTAL POLICE ADMINISTRATION 107,318 95,618 127,262 179,726 52,464 EMERGENCY MANAGEMENT 100-42151-50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - - 1,250 1,250 100-42151-50210 OPERATING SUPPLIES - - - 5,450 5,450 100-42151-50381 ELECTRIC UTILITIES - - - 600 600 100-42151-50404 REPAIR AND MAINT - MACHINERY/EQUIPMENT - - - 1,700 1,700 100-42151-50433 DUES AND MEMBERSHIPS - - - 500 500 TOTAL EMERGENCY MANAGEMENT - - - 9,500 9,500 FIRE 100-42200-50300 PROFESSIONAL SERVICES 348,658 366,103 383,100 427,000 43,900 100-42200-50550 MOTOR VEHICLES - - - - - 100-42200-50580 OTHER EQUIPMENT - - 10,000 10,000 - TOTAL FIRE 348,658 366,103 393,100 437,000 43,900 2019 2020 2021 Final 2021/2022 G/L Account Description Actual Actual Budget 2022 Budget Budget Difference CITY OF CORCORAN 2022 DRAFT BUDGET - GENERAL FUND BUILDING INSPECTION 100-42400-50101 FULL-TIME EMPLOYEES - REGULAR - - - 119,604 119,604 100-42400-50102 FULL-TIME EMPLOYEES - OVERTIME - - - 1,000 1,000 100-42400-50121 PERA - - - 9,046 9,046 100-42400-50122 FICA - - - 7,477 7,477 100-42400-50126 MEDICARE - - - 1,748 1,748 100-42400-50130 EMPLOYER PAID INSURANCE - - - 21,056 21,056 100-42400-50300 PROFESSIONAL SERVICES 335,863 392,953 402,000 470,000 68,000 100-42400-50303 ENGINEERING FEES - 665 - - - 100-42400-50437 Surcharges 30,878 44,520 24,500 - (24,500) TOTAL BUILDING INSPECTION 366,741 438,137 426,500 629,931 203,431 CODE ENFORCEMENT 100-42401-50101 FULL-TIME EMPLOYEES - REGULAR 68,549 70,887 - - - 100-42401-50102 FULL-TIME EMPLOYEES - OVERTIME - 609 - - - 100-42401-50121 PERA 5,141 5,362 - - - 100-42401-50122 FICA 4,317 4,759 - - - 100-42401-50126 MEDICARE 1,076 1,113 - - - 100-42401-50130 EMPLOYER PAID INSURANCE 8,339 8,434 - - - 100-42401-50207 TRAINING AND INSTRUCTIONAL SUPPLIES 715 - - - - 100-42401-50210 OPERATING SUPPLIES 1,318 1,062 - - - 100-42401-50300 PROFESSIONAL SERVICES 31,161 33,388 30,000 20,000 (10,000) 100-42401-50365 WORKER'S COMPENSATION INSURANCE 488 481 - - - 100-42401-50433 DUES AND MEMBERSHIPS - 65 - - - TOTAL CODE ENFORCEMENT 121,103 126,159 30,000 20,000 (10,000) TOTAL PUBLIC SAFETY 2,316,319 2,391,739 2,583,080 3,093,919 510,839 PUBLIC WORKS & PARKS HIGHWAY, STREETS & ROADWAYS 100-43100-50101 FULL-TIME EMPLOYEES - REGULAR 451,310 447,427 620,191 850,952 230,761 100-43100-50102 FULL-TIME EMPLOYEES - OVERTIME 50,050 38,885 39,000 49,000 10,000 100-43100-50121 PERA 37,146 36,499 49,439 67,496 18,057 100-43100-50122 FICA 29,070 29,045 40,870 55,797 14,927 100-43100-50126 MEDICARE 6,799 6,793 9,558 13,049 3,491 100-43100-50130 EMPLOYER PAID INSURANCE 103,129 109,959 147,536 196,960 49,424 100-43100-50140 UNEMPLOYMENT COMPENSATION 2,665 4,949 - - - 100-43100-50200 OFFICE SUPPLIES - - 1,000 1,000 - 100-43100-50207 TRAINING AND INSTRUCTIONAL SUPPLIES 3,736 2,219 7,250 7,500 250 100-43100-50210 OPERATING SUPPLIES 35,373 40,847 30,000 31,000 1,000 100-43100-50212 MOTOR FUELS 42,060 23,578 35,000 40,000 5,000 100-43100-50220 REPAIR AND MAINTENANCE SUPPLIES 49,987 60,997 42,000 40,000 (2,000) 100-43100-50223 BUILDING REPAIR SUPPLIES 9,916 9,452 15,000 5,000 (10,000) 100-43100-50225 LANDSCAPE/DITCH MATERIALS 22,482 12,362 32,500 40,000 7,500 100-43100-50226 SIGN REPAIR MATERIALS 5,671 6,382 7,000 7,500 500 100-43100-50321 TELEPHONE 11,232 11,192 11,500 11,500 - 100-43100-50323 RADIO UNITS - - - 2,000 2,000 100-43100-50350 PRINTING AND BINDING - - - 500 500 100-43100-50360 INSURANCE - - - - - 100-43100-50365 WORKER'S COMPENSATION INSURANCE 7,644 15,675 8,700 9,200 500 100-43100-50380 UTILITY SERVICES 16,410 22,497 20,000 21,000 1,000 100-43100-50381 ELECTRIC UTILITIES 4,070 4,221 10,000 10,000 - 100-43100-50400 REPAIR AND MAINTENANCE - CONTRACT 137,132 3,400 185,000 4,000 (181,000) 100-43100-50401 REPAIR AND MAINT - BUILDINGS - - - 10,000 10,000 100-43100-50403 REPAIR AND MAINT - VEHICLES - - - 10,000 10,000 100-43100-50417 UNIFORMS 10,056 7,923 11,250 12,500 1,250 100-43100-50430 MISCELLANEOUS EXPENSE - - - - - 100-43100-50433 DUES AND MEMBERSHIPS - 373 - 300 300 100-43100-50810 REFUNDS & REIMBURSEMENT 961 - - - - 100-43100-50811 INSURANCE REFUNDS - - - - - TOTAL HIGHWAY, STREETS & ROADWAYS 1,036,897 894,674 1,322,794 1,496,254 173,460 PAVED STREETS 100-43121-50224 STREET MAINTENANCE MATERIALS 42,398 101,297 69,000 15,000 (54,000) 100-43121-50400 REPAIR AND MAINTENANCE - CONTRACT - - - 252,500 252,500 TOTAL PAVED STREETS 42,398 101,297 69,000 267,500 198,500 UNPAVED STREETS 100-43122-50224 STREET MAINTENANCE MATERIALS 146,367 156,484 152,500 115,000 (37,500) 100-43122-50400 REPAIR AND MAINTENANCE - CONTRACT 96,953 111,075 110,000 182,500 72,500 TOTAL UNPAVED STREETS 243,320 267,560 262,500 297,500 35,000 2019 2020 2021 Final 2021/2022 G/L Account Description Actual Actual Budget 2022 Budget Budget Difference CITY OF CORCORAN 2022 DRAFT BUDGET - GENERAL FUND ICE & SNOW REMOVAL 100-43125-50210 OPERATING SUPPLIES 44,909 47,069 50,500 53,000 2,500 100-43125-50300 PROFESSIONAL SERVICES 1,228 504 2,100 2,100 - TOTAL ICE & SNOW REMOVAL 46,137 47,573 52,600 55,100 2,500 ENGINEERING 100-43170-50300 PROFESSIONAL SERVICES 30,109 52,516 35,000 50,000 15,000 100-43170-50303 ENGINEERING FEES - - - - - 100-43170-50309 WATERSHED LGU 4,678 17,605 10,000 10,000 - TOTAL ENGINEERING 34,787 70,121 45,000 60,000 15,000 RECYCLING 100-43201-50210 OPERATING SUPPLIES 3,238 - 3,500 3,500 - 100-43201-50300 PROFESSIONAL SERVICES 9,430 11,778 9,000 10,000 1,000 TOTAL RECYCLING 12,668 11,778 12,500 13,500 1,000 RECREATION 100-45100-50101 FULL-TIME EMPLOYEES - REGULAR - - - 32,801 32,801 100-45100-50102 FULL-TIME EMPLOYEES - OVERTIME - - - - - 100-45100-50121 PERA - - - 2,460 2,460 100-45100-50122 FICA - - - 2,033 2,033 100-45100-50126 MEDICARE - - - 475 475 100-45100-50130 EMPLOYER PAID INSURANCE - - - 8,694 8,694 100-45100-50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - - 900 900 100-45100-50210 OPERATING SUPPLIES - - - 28,180 28,180 100-45100-50300 PROFESSIONAL SERVICES - - - 2,130 2,130 TOTAL RECREATION - - - 77,673 77,673 PARKS 100-45200-50101 FULL-TIME EMPLOYEES - REGULAR 60,656 83,573 103,052 86,729 (16,323) 100-45200-50102 FULL-TIME EMPLOYEES - OVERTIME 1,416 1,433 - - - 100-45200-50121 PERA 1,942 4,118 4,494 2,460 (2,034) 100-45200-50122 FICA 3,820 5,489 6,389 5,378 (1,011) 100-45200-50126 MEDICARE 893 1,284 1,494 1,258 (236) 100-45200-50130 EMPLOYER PAID INSURANCE - 11,540 17,332 8,694 (8,638) 100-45200-50140 UNEMPLOYMENT COMPENSATION 100 17 - - - 100-45200-50207 TRAINING AND INSTRUCTIONAL SUPPLIES 30 - 350 400 50 100-45200-50210 OPERATING SUPPLIES 56,782 21,967 25,000 27,500 2,500 100-45200-50221 EQUIPMENT PARTS AND ACCESSORIES - IT 19,475 37,015 20,000 30,000 10,000 100-45200-50261 RECREATION PROGRAMMING 241 4,529 25,500 - (25,500) 100-45200-50300 PROFESSIONAL SERVICES 3,639 1,348 2,500 370 (2,130) 100-45200-50321 TELEPHONE 765 842 750 800 50 100-45200-50365 WORKER'S COMPENSATION INSURANCE 9,256 13,504 10,200 10,500 300 100-45200-50380 UTILITY SERVICES 5,787 4,520 5,500 4,000 (1,500) 100-45200-50381 ELECTRIC UTILITIES - - - 1,500 1,500 100-45200-50382 WATER & SEWER - - - 2,500 2,500 100-45200-50417 UNIFORMS - - - - - 100-45200-50433 DUES AND MEMBERSHIPS 410 - 400 500 100 100-45200-50520 BUILDINGS AND STRUCTURES - - - - - 100-45200-50530 IMPROVEMENTS OTHER THAN BLDGS 41,749 39,312 40,000 40,000 - 100-45200-50810 REFUNDS & REIMBURSEMENT - - - - - TOTAL PARKS 206,962 230,491 262,961 222,589 (40,372) TOTAL PUBLIC WORKS & PARKS 1,623,169 1,623,493 2,027,355 2,490,116 462,761 ALL GENERAL FUND EXPENDITURE 5,303,987 6,237,798 6,234,500 7,572,784 1,338,284 2019 2020 2021 Final 2021/2022 G/L Account Description Actual Actual Budget 2022 Budget Budget Difference CITY OF CORCORAN 2022 DRAFT BUDGET - GENERAL FUND DEBT SERVICE EQUIPMENT CERTIFICATE FUND Disbursements Equipment Certificate Fiscal Agent Fees / Issuing Fees Principal Principal & Interest-2008 - - - Principal & Interest-2010 - - - Principal & Interest-2012 44,914 44,389 48,904 - (48,904) Principal & Interest-2014 52,916 52,878 Principal & Interest-2016 Equip 36,330 36,015 35,385 39,690 4,305 Principal & Interest-2018 Equip 81,900 80,010 79,065 81,323 2,258 Principal & Interest-2018 Debt Service 39,454 37,406 36,304 32,996 (3,308) Principal & Interest-2018 Abatement 68,250 73,500 73,500 78,750 5,250 Principal & Interest-2020 Equip 100,905 104,475 3,570 Total Principal & Interest 323,764 324,198 374,063 337,234 (36,828) Required 5% overage Total 323,764 324,198 374,063 337,234 (36,828) Facility Expansion (Public Works) 2012B Principal & Interest 229,044 231,617 223,523 222,484 (1,039) Required 5% Overage Total 229,044 231,617 223,523 222,484 (1,039) COMBINED DEBT SERVICE EXPENDITURES 552,808 555,815 597,586 559,718 (37,867) 2,786,482 4,067,936 4,447,791 5,139,711 691,920 4,602,127 6,578,741 6,234,500 7,572,784 1,338,284 552,808 555,815 597,586 559,718 (37,867) 5,154,935 7,134,556 6,832,086 8,132,502 1,300,417 5,856,795 6,793,613 6,832,086 8,132,502 1,300,417 (701,859) 340,943 - - 4,262,937 4,660,559 5,045,377 5,699,429 654,053 3,710,129 4,104,744 4,447,791 5,139,711 691,920 2,786,482 4,067,936 - - - REVENUE - EXPENSE TOTAL PROPERTY TAX REVENUE TOTAL GENERAL FUND REVENUE TOTAL DEBT SERVICE TAX LEVY TOTAL ALL REVENUES TOTAL ALL EXPENSES TOTAL CERTIFIED LEVY (INCLUDES DEBT SERVICE) TOTAL PROPERTY TAX LEVY TOTAL PROPERTY TAX COLLECTED City of Corcoran December 9, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-135 Page 1 of 1 Motion By: Seconded By: A RESOLUTION ADOPTING 2022 BUDGET AND FINAL 2021 TAX LEVY, COLLECTIBLE IN 2022 BE IT RESOLVED, by the City of Corcoran, that the City Council hereby adopt the 2022 City Budget; and BE IT RESOLVED, the Downtown Utility and Street Improvement Debt 2016A will be paid by the City’s water and sewer utility funds; and BE IT FURTHER RESOLVED, by the City of Corcoran, that the City Council hereby declare the following sums of money be levied for the current year, collectible in 2022, for the following purposes: GENERAL PROPERTY TAX LEVY $5,139,711 EQUIPMENT CERTIFICATE DEBT 2016A $39,690 EQUIPMENT CERTIFICATE DEBT 2018A $81,323 DEBT SERVICE LEVY 2018A $32,996 ABATEMENT LEVY 2018A $78,750 EQUIPMENT CERTIFICATE DEBT 2020A $104,475 FACILITY EXPANSION DEBT – PUBLIC WORKS 2020B $222,484 FOR A TOTAL LEVY OF $5,699,429 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 9th day of December 2021. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director STAFF REPORT Agenda Item 9d. Council Meeting: December 9, 2021 Prepared By: Maggie Ung Topic: 2022 Fee Schedule Action Required: Approval Summary: Annually the City updates and adopts a fee schedule for the City. Attached is the recommended fee schedule for 2022. It is requested that the City Council approve as recommended. Deletions are stricken through and additions/modifications are listed in yellow. Since last presented to Council on the November 10th, 2021 meeting, the one addition to the 2022 fee schedule is the solid waste hauler license application. Financial/Budget: The fee schedule sets the amounts charged for various item/services. Changes have been incorporated into the 2022 budget. Options: 1. Adopt Ordinance 2021-444 Adopting 2022 Fee Schedule 2. Adopt Ordinance 2021-444 Adopting 2022 Fee Schedule with amendments. Recommendation: Adopt Ordinance 2020-444 Adopting 2022 Fee Schedule Council Action: Consider a motion to adopt Ordinance 2021-444 Adopting 2022 Fee Schedule Attachments: 1. 2022 Fee Schedule 2. Ordinance 2021-444 Adopting 2022 Fee Schedule Records & Service for City Document Processing Fees Code Books Recycling Fee Copies City Park - Picnic Facility Labor/Staff Research Engraved Memorial Bricks Late Fees / Penalties / Cancellation Administrative Fees - Rentals Liquor/Tobacco/Lawful Gambling Grading & Land Reclamation Permit Burning Permit Overweight Vehicle Permit Driveway Permit Sign Permit Utility Permit Police Reports Rental Fee Car Seat Checks Vehicle Impound Police Patch Animal Impound Finger Printing Event Security Rates False Alarm Fire Emergency Emergency Communications Systems Fee False Alarm Police Fire Department Entry Key Lock Box Firearm & Hunting Permits Equipment Usage Swing Away Mail Box Arms Public Works Labor Street Department Fees Lawn Mowing - Property Cleanup Water Fees Connection Fees Sanitary Sewer Fees Other Utility Fees CITY OF CORCORAN DRAFT 2022 FEE SCHEDULE Table of Content Public Safety Licenses & Miscellaneous Permits Administrative Fees Building Permit and Related Fees Public Works Planning Development & Zoning Fees Land Use Permit/Application Type Utility Rates CITY OF CORCORAN DRAFT 2022 FEE SCHEDULE 2022 FEE 2021 Fee Notes ADMINISTRATIVE FEE SCHEDULE Records & Service for City Document (Includes Tax) Assessment Search from County 25.00 USB Flash Drive 10.00 Interest charge on 30 day past due Escrow accounts 10% Notary Fee - per document 1.00 Candidate Filing Fee 10.00 Code Books Code Book (Codes/Zoning/Subd) Binder 65.00 Municipal Code Only 65.00 Subdivision Code Only 35.00 Zoning Code Only 35.00 Comprehensive Plan Book Printed - special order 100.00 Copies Copies black/white - up to 8 1/2x14 per page 0.25 Copies black/white - 11 x 17 per page 0.55 Copies Color up to 8 1/2x14 pp 1.00 Copies Color 11x17 1.50 Copies Oversize (Larger than 11X17) - Special Order Varies Labor/Staff Research Data Request Retrieval Cost per hour Salary of the lowest- paid entity employee who can complete the task Normal Business Hrs (1 hr minimum) per hour 65.00 After Hours (1 hr minimum) per hour 100.00 Late Fees / Penalties / Cancellation Returned Check Fee 35.00 38.00 ACH Return / NSF (non-sufficient fund) Chargeback 35.00 Delinquent Fee 10.00 Permit Cancellation Fee 25.00 Processing Fees Recreation Credit Card Processing Fee - Transactions under $100.00 N/C Recreation Credit Card Processing Fee - Transactions over $100.00 3.49% less $3.49 InvoiceCloud Credit Card Processing Fee - Utility Bills 1.25% InvoiceCloud Credit Card Processing Fee - Building Permits 3.25% InvoiceCloud Credit Card Processing Fee - Miscellaneous 2.50 Maps Color Maps - on cardstock 3.00 Oversized or Laminated - special order Varies Topos - special order Varies Recycling Fee Recycling Fee - Annually 40.82 Recycling Delinquent Fee 10.00 Recycling Provider Late Fee 1.5% per month City Park - Picnic Facility Group 1 (Local Non-Profit Groups): NW Area Jaycees, Corcoran Lions, Pioneer Society, NW Trails, Corcoran Garden Club, Corcoran Bee Club, St. John's Lutheran School *Damage deposit required N/C Group 2: Corcoran Residents *Damage deposit required 10% Discount Damage Deposit - Required for All Rentals / Amenities 350.00 Pavilion Rental Fee 100.00 Soccer/Football/Baseball - per field (per hour usage | minimum 2 hours)22.00 Lights (Lions Field only) - Additional per game 30.00 Scoreboard and PA System (Snyder Field only | per game)25.00 Tennis Courts - All courts 2 hour usage 15.00 Engraved Memorial Bricks (tax included) 4 x 8 Engraved Brick 50.00 12 x 12 Engraved Brick 100.00 Engraved Stone (Large)135.00 Engraved Stone (X-Large)175.00 48" Maintenance Free Bench Varies* Concrete Bench - 22 Characters Varies* Granite Bench Varies* *Product and prices subject to change with vendors Administrative Fees - Rentals Mutiple Date Change Fee (1 Date Change Per Year Free)10.00 CITY OF CORCORAN DRAFT 2022 FEE SCHEDULE 2022 FEE 2021 Fee Notes ADMINISTRATIVE FEE SCHEDULE Licenses & Miscellaneous Permits Liquor/Tobacco/Lawful Gambling License/Permit Temporary 3.2 Malt Liquor License - 1 - 4 Day Event 25.00 Temporary Malt Liquor License - 1 - 4 Day Event 25.00 Temporary 3.2 Malt Liquor License - Annual Max 100.00 On Sale 3.2 Malt Liquor 100.00 Off Sale 3.2 Malt Liquor 25.00 Investigation (New/Transfer License)100.00 On Sale Intoxicating Liquor 4,000.00 On Sale Wine 2,000.00 Off Sale Intoxicating Liquor (Fee limited by State Law)150.00 Sunday Sale Intoxicating Liquor (Fee limited by State Law)200.00 Investigation Fee (New/Transfer License)300.00 2:00 am Closing Paid to State Tobacco License 150.00 Fireworks Permit-Per Event 50.00 Hobby Kennel - Annual Fee 75.00 Exempt Gambling Permit - Held at Non-Premise Permitted Site N/C Exempt Gambling Permit - Held at a Premise Permitted Site (ie. Conducts Regular Charitable Gambling Activities 50.00 Solid Waste Hauler License Application 75.00 Burning Permit Valid for 1 month 10.00 Valid for 6 months 50.00 Driveway Permit Driveway Permit 100.00 Grading & Land Reclamation Permit Under 300 Cubic Yards 35.00 Over 300 Cubic Yards - residential 300.00 Escrow Determined by City Engineer for Permits over 300 Cubic Yards 1000.00 Minimum No security fee for under 300 Cubic Yards required N/C Overweight Vehicle Permit Agriculture N/C Commercial Tow Truck 750.00 Daily Permit - Non Exempt Emergency 100.00 Seasonal - Emergency (Septic, Liquid Propane & Similar)N/C Resident - To and From (5 ton maximum)N/C Seasonal - Home Delivery 250.00 No Permit - Double Fee Maximum $300.00 All Charges are Per Truck - Permits are Restricted Sign Permit No Planning Commission Review - Temporary 25.00 No Planning Commission Review - Permanent 150.00 Utility Permit Utility Work in the Right-of-Way - IE:Comcast, Century Link, CenterPoint Energy, Wright-Hennepin, etc 100.00 CITY OF CORCORAN DRAFT 2022 FEE SCHEDULE 2022 FEE 2021 Fee Notes ADMINISTRATIVE FEE SCHEDULE Public Safety Police Reports Police Reports - Per Page 0.25 Audio/Video on USB Flash Drive 10.00 Normal Business Hrs (1 hr min.) per hour Salary of the lowest- paid entity employee who can complete the taskCar Seat Checks Resident N/C Non-Resident - 1st Seat 25.00 Non-Resident - Additional Seats 10.00 Police Patch Police Patch - Available Only to Full-time Police Officers 5.00 Finger Printing Resident - Child N/C Non-Resident - Child 10.00 Resident - Adult N/C Non-Resident - Adult 15.00 Additional Cards - Resident N/C Additional Cards - Non-Resident 5.00 False Alarm Fire Emergency 2-3 In any 12-month period ( Each)75.00 4+ In any 12-month period (Each)150.00 False Alarm Police 1-3 In any 12-month period N/C 4+ In any 12-month period 100.00 Firearm & Hunting Permits Shooting Range Review 20.00 Goose Lake Hunting Permit 10.00 Permit to Purchase/Transfer N/C Rental Fee Range contract per day (law enforcement agencies only)50.00 Command Post per day 100.00 Vehicle Impound Vehicle Impound Release 10.00 Storage Fee Weekly 75.00 Animal Impound 1st Offense (Plus impound fees to shelter)50.00 2nd and Subsequent Offenses (Plus impound fees to shelter)150.00 No Kennel License 50.00 Event Security Rates Officer - per hour 90.00 Officer - per hour Holiday rate 115.00 Reserve Officer - per hour 30.00 Emergency Communications Systems Fee Per Single Residential Unit 100.00 Up to 4 Units 200.00 Up to 10 Units 500.00 For Any Number of Units Above 10 Units 1,000.00 Fire Department Entry Key Lock Box DAMA Box and/or Mounting Kits Cost plus 10% CITY OF CORCORAN DRAFT 2022 FEE SCHEDULE 2022 FEE 2021 Fee Notes ADMINISTRATIVE FEE SCHEDULE Public Works Equipment Usage Per Hour (Government Agency Assistance) Tractor/Backhoe 50.00 Dump Truck 65.00 Front End Wheel Loader 40.00 Road Grader 80.00 Skid Loader 40.00 Wood Chipper 40.00 Public Works Labor Per Hour 65.00 Lawn Mowing - Property Cleanup Mowing 1 acre & under 315.00 Mowing over 1 acre - $315 + additional hourly rate 85.00 Contract tree and weed removal Cost + 65.00 Contract rubbish removal Cost + 65.00 Swing Away Mail Box Arms (Sales Tax included) Post only (mailbox not included)65.00 Post and Installation (mailbox not included)150.00 Street Department Fees Street Sign Install Labor (Per hour)75.00 Dust Control Assessment Established Annually Dust Control (Voluntary) 300' min.Established Annually Dust Control Delinquent Fee 10.00 Bituminous Trail Reimbursement Cost (per lineal foot)17.00 Culvert priced per foot Cost + 65.00 Local Government Unit Fees Non-Refundable Application Fee Escrow Exemption Certificates 100.00 1000.00 Determinations 100.00 1000.00 Delineation Review 200.00 2000.00 Pond Excavations 100.00 1000.00 Wetland Replacement Plans <10,000 SF Impact on Single Basins or , 1/4 Acre Impact for Private Driveways 400.00 2000.00 All Other Replacement Plans 2,500.00 * Replacement Plan in Conjunction with Wetland Banking 3,500.00 * All Other Wetland Banking Applications 3,500.00 * Monitoring - Per Basin 6,000.00 * Additional Weland Replacement Plan and Banking Escrows and Sureities are determined on a site-specific basis. Wetland Conservation Act Violations (Restoration Order) Any person or entity that fails to obtain a permit under City Ordinance prior to performing work shall pay a penalty of two times the original permit fee and shall be required to pay all costs associated with enforcement, including reasonable attorney’s fees. Per FEMA's Current Schedule of Equipment Rates CITY OF CORCORAN DRAFT 2022 FEE SCHEDULE 2022 FEE 2021 Fee Notes ADMINISTRATIVE FEE SCHEDULE Planning Development & Zoning Fees Land Use Permit/Application Type Non-Refundable Application Fee Escrow Agriculture Preserve Application - Placement (fee limited by state) 50.00 0.00 Agriculture Preserve Application - Removal (fee limited by state) 50.00 0.00 Administrative Permit 100.00 1,000.00 Minor Subdivision, Lot Line Adjustment/Consolidation 100.00 1,500.00 Certificate of Compliance 80.00 0.00 Development Rights Appeal 100.00 0.00 Comprehensive Plan Amendment 1,000.00 2,200.00 Conditional Use Permit (CUP)550.00 2,200.00 Conditional Use Permit (CUP) Amendment 200.00 1,000.00 Environmental Review 500.00 5,000.00 Interim Use Permit 500.00 2,000.00 Final Plat – Base Fee Regular / OSP 400.00 5,000.00 Final Plat – Per Lot Regular /OSP 15.00 0.00 Residential Park Dedication Fees (Subdivision Ordinance) Section 955 Single Family Unit 4,628.00 0.00 Multi Family Unit 3,141.00 0.00 Commerical and Industrial Unit 4,498.00 0.00 Preliminary Plat – Base Regular /OSP 400.00 5,000.00 Preliminary Plat – Per Lot Regular / OSP 15.00 0.00 PUD -Preliminary Development Plan 575.00 5,000.00 PUD - Final Development Plan 500.00 5,000.00 PUD - Sketch Plat/Plan Review 450.00 2,000.00 Rezoning 575.00 2,000.00 Sign - Wetland Buffer Sign (per sign - requires site inspection)20.00 0.00 Sign - Development Notice Sign $165.00 first sign/ $50.00 each additional 165.00 0.00 Site Plan 425.00 1,500.00 Site Plan Amendment - Minor 200.00 1,000.00 Sketch Plat/Plan Review - Regular / OSP 450.00 1,750.00 Topography Exemption, Wetland Waiver, Electronic File Waiver 200.00 1,000.00 Vacation 350.00 1,000.00 Variance 550.00 2,000.00 Zoning/Subdivision Code Amendment 700.00 2,000.00 Meeting with City Consultants (first hour no charge)Over 1 hour Contract fee 500.00 Public Works Director Review - per hour 90.00 Additional Escrow May Be Required on a Project by Project Basis City Planner Review - per hour 65.00 Additional Escrow May Be Required on a Project by Project Basis CITY OF CORCORAN DRAFT 2022 FEE SCHEDULE 2022 FEE 2021 Fee Notes UTILITY FEE SCHEDULE WATER FEES Residential Water Base Fees - payable by each unit for each month 20.60 20.00 Water Usage Rates - residential (monthly use) per 1,000 gallons Tier 1: 0 gallons to 4,999 gallons 2.20 2.14 Tier 2: 5,000 gallons to 8,999 gallons 2.65 2.57 Tier 3: 9,000 gallons to 19,999 gallons 3.31 3.21 Tier 4: 20,000 gallons and over 4.28 4.28 Multi-Residential (7+ units) Water Base Fees - payable by each REU* for each month 20.60 Water rates - Multi-residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.65 * REU = residential equivalent unit Non-Residential Water base fees - payable by each unit for each month Non residential - Under 1" Meter 25.46 24.72 Non residential - 1" to 3" Meter 25.46 24.72 Non residential - Over 3" Meter 32.96 32.00 Water rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.65 2.57 SANITARY SEWER FEES Residential Sewer base fees - payable by each unit for each month 29.56 28.98 Sewer rates - residential (monthly use) per 1,000 gallons Existing Customers - Based on Winter Water Usage (November-March)2.93 2.87 New Customers - Based on 4,500 gallons per month 2.93 2.87 Multi-Residential Sewer base fees - payable by each SAC unit for each month 29.56 Sewer rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.90 Non-Residential Sewer base fees - payable by each unit for each month 29.56 28.98 Sewer rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons +2.90 2.87 Manufactured Homes Park Sewer rates - (monthly use) per 1,000 gallons Maple Hill Estates (804,000 gallons per month)3.37 3.44 CONNECTION FEES Trunk Line Availability Charge (TLAC) Water Trunk Line Availability Charge (TLAC) - per acre: Southeast 8,596.00 7,475.00 Water Trunk Line Availability Charge (TLAC) - per acre: Northeast 17,293.00 16,789.00 Sewer Trunk Line Availability Charge (TLAC) - per acre 7,405.00 7,189.00 Connection Fees - City of Corcoran Water Connection Fee (per unit) - Single Family 1,256.00 1,219.00 Water Connection Fee (per unit) - Multi-Family 1,004.00 975.00 Water Connection Fee (per unit) - Non-Residential 1,256.00 1,219.00 Sewer Connection Fee (per unit) - Single Family 1,243.00 1,219.00 Sewer Connection Fee (per unit) - Multi-Family 995.00 975.00 Sewer Connection Fee (per unit) - Non-Residential 1,243.00 1,219.00 Connection Fees - City of Maple Grove (Per Maple Grove Fee Schedule) Water Connection Fee (per unit) - Residential/individual laundry facilities 2,856.00 2,720.00 Water Connection Fee (per unit) - Residential/ no individual laundry facilities 2,285.00 2,176.00 Water Connection Fee (per acre) - Commercial/Industrial/Mixed 11,424.00 10,880.00 Water Connection Fee (per acre) - All other Churches which do not house weekday school, preschool, and/or daycare activities 5,712.00 5,440.00 Volumetric Charges - per 1,000 gallons 2.2791 Connection Fees - Metropolitan Council Sewer Access Charge (SAC)2,485.00 Meter Fees Meter - standard Cost plus 10% Meter - larger than standard Cost plus 10% Meter Inspection 65.00 Meter - Temporary Installation 65.00 CITY OF CORCORAN DRAFT 2022 FEE SCHEDULE 2022 FEE 2021 Fee Notes UTILITY FEE SCHEDULE OTHER UTILITY FEES Miscellaneous Fees Maple Grove Serviced Properties Cost plus 10% Broken Water Meter Fee - payable by each user for each month (Based on 4,500 gallons of water used per month)9.90 Late/Past Due Payments Late Payment Penalty 10% of unpaid bill Water Disconnect 65.00 Water Reconnect 65.00 Bulk Water Sales Set Up/Administrative Fee 65.00 Water Meter Rental Deposit 1,000.00 Tier 1: 1,000 gallons +2.65 2.52 2022 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE BUILDING PERMIT FEE - Fee is 100% of the adopted fee schedule below, plus State surcharge and applicable reviews listed below. TOTAL VALUATIONS BUILDING PERMIT FEE SCHEDULE (Residential & Commercial) $1.00 to $500.00 $35.00 $501.00 to $2,000.00 $35.00 for the first $500.00 plus $3.05 for each additional $100.00 or fraction thereof, to and including $2,000.00. $2,001.00 to $25,000.00 $80.75 for the first $2,000.00 plus $14.00 each additional $1,000.00 or fraction thereof, to and including $25,000.00. $25,001.00 to $50,000.00 $402.75 for the first $25,000.00 plus $10.10 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. $50,001.00 to $100,000.00 $655.25 for the first $50,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00. $100,001.00 to $500,000.00 $1005.25 for the first $100,000.00 plus $5.60 for each additional $1,000.00 or fraction thereof, to and including $500,000.00. $500,001.00 to $1,000,000.00 $3245.25 for the first $500,000.00 plus $4.75 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00. $1,000,001.00 and up $5620.25 for the first $1,000,000.00 plus $3.65 for each additional $1,000.00 or fraction thereof PLAN REVIEW FEE: 65% of the Building Permit Fee calculated from the above schedule. REPETITIVE PLAN REVIEW FEE: 25% of the Building Permit Fee calculated from the above schedule PLAN REVIEW FEE IS NON-REFUNDABLE STATE SURCHARGE: Based on the table below. For valuation use the fees listed above BUILDING VALUATION STATE SURCHARGE* One Million or less .0005 x valuation with minimum of $1.00 for Flat Rate Permits [up to $10,010 valuation] $1,000,001 to $2,000,000 $ 500 + .0004 x (Value -$1,000,000) $2,000.001 to $3,000,000 $ 900 + .0003 x (Value - $2,000,000) $3,000,001 to $4,000,000 $1200 + .0002 x (Value - $3,000,000) $4,000,001 to $5,000,000 $1400 + .0001 x (Value - $4,000,000) Greater than $5,000,000 $1500 + .00005 x (Value - $5,000,000) SEC FEE: .0005 x permit valuation for all Building Permits except Re-Roof, Re-side, Re-Window, Decks & Interior Remodels. Minimum $150.00 New Home or Commercial Construction, Minimum $50.00 on any other non-exempt construction ZONING AND SET BACK REVIEW: $25.00 for permits requiring review, $75.00 for New Construction plus any costs for City Planner to review. Agricultural Structure requires a Certificate of Compliance. EMERGENCY COMMUNICATIONS SYSTEMS FEE: $100.00 for new construction single family homes. Multiple residential unit rates per adopted fee schedule. OVER THE COUNTER PERMITS Re-Roof, Re-side and Windows $90.00 each + State Surcharge Fee ($1.00) General Plumbing (Residential) $50.00 minimum + additional $5.00 per fixture + 2022 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE State Surcharge Fee ($1.00) Water Heaters / Water Softeners (change out only) Water Heater $20 per unit + State Surcharge Fee ($1.00) Water Softener $15.00 per unit + State Surcharge Fee ($1.00) Mechanical (Residential) $75.00 per unit + State Surcharge Fee ($1.00) (Furnace, AC or Gas line) Additional $10.00 gas fitting/connection fee for each unit over 3 units The following qualify as a “unit” Furnace, AC, Air Exchange, In-floor heat, Boiler, Geothermal System, Ground System Heat Pump, Garage Heater, etc. Gas Fireplace $100.00 + State Surcharge Fee ($1.00) *State Surcharge fee is subject to State change OTHER INSPECTIONS AND FEES Inspection outside normal business hours; minimum two hour charge $90.00 per hr. Re-inspection Fee $45.00 per hr. Inspections for which no fee is specifically indicated $60.00 per hr. Site Inspection Fee RESIDENTIAL $45.00 ea. COMMERCIAL $80.00 ea. Additional plan review required by changes, additions, or revisions to approved plans (min. ½ hour charge) $60.00 per hr. Miscellaneous and special services per contract $60.00 per hr. Water Hook Up/Connection Permit (Plan review and inspection of the connection to the municipal water system for existing properties) $100.00 + $45.00 for per additional inspection Sewer Hook Up/Connection Permit (Plan review and inspection of the connection to the municipal water system for existing properties) $100.00 + $45.00 for per additional inspection Pre-Move inspection $150.00 ea. Moved – In structure (not including foundation, interior remodel, etc.) $250.00 ea. Commercial Plumbing permit and plan review Based on valuation Commercial Mechanical permit and plan review Based on valuation Electrical Inspections (Residential & Commercial) Per State Inspector Demolition Residential $150.00 + State Surcharge ($1.00) Commercial $250.00 + State Surcharge ($1.00) Mobile Home Installation $250.00 + State Surcharge ($1.00) Fence Any fence taller than 7’ requires a building permit Fee based on valuation + State surcharge Fence (residential within 6’ of property line) Zoning and Setback Review Only ($25.00) Permit Cancellation Fee $25.00 + Plan Review Fee Replacement Permit Card Fee $30.00 CERTIFICATE OF SURVEY City Ordinance Title IV: 40-2 Certificate of Survey requirement. A certificate of survey shall be required with all building permit applications for new construction and building permits that enlarge or alter the footprint of an existing structure. Application for exemption (Building permits only) – If the proposed structure meets all of the required setbacks from the property line, flood plain, wetlands and easements by two times. 2022 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE PENALTY Any person or entity that fails to obtain a permit under City Ordinance Title lV: 40-40.04 prior to performing work shall pay a penalty of two times the original permit fee and shall be required to pay all costs associated with enforcement, including reasonable attorney’s fees. All fees are to be paid at time of permit issuance City of Corcoran December 19, 2011 City of Corcoran December 9, 2021 County of Hennepin State of Minnesota ORDINANCE NO. 2021-444 Motion By: Seconded By: AN ORDINANCE ADOPTING 2022 FEE SCHEDULE The Corcoran City Council ordains as follows: Section 1. Purpose. The Corcoran City Council has determined that the fees to be charged by the City for development, inspections, and other related services shall be adopted by ordinance. Section 2. Adoption of 2022 Fee Schedule. The fees to be charged by the City of Corcoran for 2022 are listed on the attached Exhibit A, which is incorporated herein; that said fee schedule is hereby adopted. Section 3. Continuation/Amendment. Any amendment to the fee schedule shall be made annually, or more often if necessary, by ordinance; if there are no amendments to the fee schedule, the most recently adopted fee schedule ordinance shall remain in force and effect until amended. Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on the 9th day of December, 2021. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Jessica Beise – Administrative Services Director STAFF REPORT Agenda Item 9e. Council Meeting: December 9, 2021 Prepared By: Maggie Ung Topic: 2022 Water and Sanitary Sewer Budgets Action Required: Approval Summary: Attached to this report are proposed 2022 budgets for the water and sanitary sewer funds. The budgets were created based upon the assumptions of the City’s Financial Management Plan and were originally presented at the November 22nd, 2021 council meeting. No further changes have been made since last presented. Due to the limited experience with the system, it is likely that budget variances will occur. Financial/Budget: The Financial Management Plan showed both funds having net income for 2022. Staff is pleased to share that after reviewing revenues and expenditures in a more detailed manner, both funds are projected to be positive for 2022. Water Fund Sanitary Sewer Fund Revenue $ 2,292,530 $ 1,175,360 Expenditures $ 1,961,375 $ 851,295 Difference $ 331,155 $ 324,066 The gap between revenue and expenditures in the funds will provide for future infrastructure expansion. Options: 1.Adopt resolution 2021-136 Adopting 2022 Final Water and Sanitary Sewer Budgets 2.Adopt resolution 2021-136 Adopting 2022 Final Water and Sanitary Sewer Budgets with amendments Recommendation: Adopt resolution 2021-136 Adopting 2022 Final Water and Sanitary Sewer Budgets Council Action: Consider a motion to approve water and sewer budgets as presented. Attachments: 1.Water Fund – 2022 Budget 2.Sanitary Sewer Fund – 2022 Budget 3.Resolution 2021-136 2022 Water and Sanitary Sewer Budgets REVENUE GL Account Description 2019 Actual 2020 Actual 2021 Budget 2022 Budget 2021/2022 Budget Difference 601-00000-36100 Special Assessments - 7,362 - - - 601-00000-36210 Interest Earnings - 26,990 15,000 15,000 - 601-00000-36232 Developer Contribution - - 500 - (500) 601-00000-36400 Refunds/Reimbursements (376) 8,589 - - - 601-00000-37101 Water Meters 85,801 85,290 55,500 89,250 33,750 601-00000-37102 Bulk Water Sales - - 500 500 - 601-00000-37110 Water Residential Usage 217,577 183,880 328,020 465,050 137,030 601-00000-37120 Water Multi-Residential - - - - - 601-00000-37130 Water Commercial/Industrial 10,134 10,133 11,301 21,194 9,893 601-00000-37150 Water Connection/Inspection Fee - - - - - 601-00000-37155 Maple Grove Connection 620,816 637,259 402,560 679,728 277,168 601-00000-37160 Water Penalties - - - - - 601-00000-37170 Water Access Charges (WAC) 283,087 273,655 180,412 298,928 118,516 601-00000-37180 Water Trunk Charges 203,967 303,582 193,740 722,880 529,140 Total Revenue 1,421,006 1,536,740 1,187,533 2,292,530 1,104,997 EXPENDITURE GL Account Description 2019 Actual 2020 Actual 2021 Budget 2022 Budget 2021/2022 Budget Difference 601-49400-50200 Office Supplies - - 100 - (100) 601-49400-50207 Training And Instructional Supplies 836 625 1,500 1,500 - 601-49400-50210 Operating Supplies 1,937 3,500 6,700 6,700 - 601-49400-50220 Repair And Maintenance Supplies - - 25,000 25,000 - 601-49400-50227 Utility System Maintenance Supplies 56,012 102,788 50,320 80,920 30,600 601-49400-50300 Professional Services 4,626 5,785 5,000 8,000 3,000 601-49400-50303 Engineering Fees 76,223 128,749 125,000 125,000 - 601-49400-50304 Legal Fees 831 570 3,000 3,000 - 601-49400-50306 Inspections - 5,634 - 10,000 10,000 601-49400-50310 Other Professional Services - 1,192,154 453,742 730,910 277,168 601-49400-50311 Water Purchased 50,326 84,625 166,117 231,780 65,663 601-49400-50322 Postage - - - 2,000 2,000 601-49400-50350 Printing And Binding - - - 100 100 601-49400-50360 Insurance 187 - 500 550 50 601-49400-50380 Utility Services 1,104 2,136 2,500 2,500 - 601-49400-50400 Repair And Maintenance - Contract - - 1,500 1,500 - 601-49400-50420 Depreciation 102,614 106,461 - 250,000 250,000 601-49400-50432 Credit Card Fees - - 2,000 7,000 5,000 601-49400-50433 Dues And Memberships 344 343 1,000 1,000 - 601-49400-50510 Land - - 100,000 - (100,000) 601-49400-50530 Improvements Other Than Bldgs - 71,823 - - - 601-49400-50601 Bond Principal - - - 189,700 189,700 601-49400-50610 Debt Service Interest 51,335 38,450 89,556 59,670 (29,887) 601-49400-50611 Bond Issuance Costs - 27,305 - - - 601-49400-50720 Interfund Transfers 128,955 135,076 134,582 224,546 89,964 Total Expenditure 475,330 1,906,024 1,168,117 1,961,375 793,258 - - Revenue less Expense 945,676 (369,284) 19,416 331,155 311,739 CITY OF CORCORAN 2022 BUDGET - WATER FUND REVENUE GL Account Description 2019 Actual 2020 Actual 2021 Budget 2022 Budget 2021/2022 Budget Difference 602-00000-20800 Due To Other Governments - - 367,780 - (367,780) 602-00000-36100 Special Assessments 2,068 1,841 - - - 602-00000-36200 Miscellaneous Revenues - - - 2,500 2,500 602-00000-36210 Interest Earnings 15,914 8,053 7,000 7,000 - 602-00000-36400 Refunds/Reimbursements - 24,608 - - - 602-00000-37210 Sewer Residential 110,304 193,573 385,834 411,166 25,332 602-00000-37220 Sewer Multi-Residential - - - - - 602-00000-37230 Sewer Commercial/Industrial 8,037 12,464 13,000 14,560 1,560 602-00000-37260 Sewer Penalties - - - - - 602-00000-37275 Sewer Access Charges-City - 3,198 180,412 295,834 115,422 602-00000-37280 Sewer Trunk Charges 369,868 331,078 215,670 444,300 228,630 602-00000-39700 Capital Contributions Gov Act 2,875,554 - - - - Total Revenue 3,381,745 574,815 1,169,696 1,175,360 5,664 EXPENDITURE GL Account Description 2019 Actual 2020 Actual 2021 Budget 2022 Budget 2021/2022 Budget Difference 602-49450-50200 Office Supplies - - 100 - (100) 602-49450-50207 Training And Instructional Supplies 600 625 1,000 1,100 100 602-49450-50210 Operating Supplies 1,891 1,613 1,700 3,000 1,300 602-49450-50220 Repair And Maintenance Supplies - - 25,000 20,000 (5,000) 602-49450-50300 Professional Services 15,987 2,033 379,780 12,000 (367,780) 602-49450-50303 Engineering Fees 20,348 8,972 15,000 15,000 - 602-49450-50304 Legal Fees - - 1,000 1,000 - 602-49450-50306 Inspections - 5,634 - 5,000 5,000 602-49450-50312 MCES Sewage Treatment 27,699 48,924 74,556 139,713 65,157 602-49450-50322 Postage - - - 2,500 2,500 602-49450-50350 Printing And Binding - - 100 100 - 602-49450-50360 Insurance 124 - 500 500 - 602-49450-50380 Utility Services 5,517 5,692 5,500 6,000 500 602-49450-50400 Repair And Maintenance - Contract 1,880 1,957 3,000 3,000 - 602-49450-50420 Depreciation 113,100 208,951 - 250,000 250,000 602-49450-50432 Credit Card Fees - - 2,000 7,000 5,000 602-49450-50433 Dues And Memberships - 69 1,000 1,000 - 602-49450-50601 Bond Principal - - - 110,300 110,300 602-49450-50610 Debt Service Interest 45,919 44,373 64,913 49,536 (15,378) 602-49450-50720 Interfund Transfers 142,955 148,876 134,582 224,546 89,964 Total Expenditure 376,020 477,719 709,731 851,295 141,564 Revenue less Expense 3,005,725 97,097 459,965 324,066 (135,900) CITY OF CORCORAN 2022 BUDGET - SEWER FUND City of Corcoran December 9, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-136 Page 1 of 1 Motion By: Seconded By: A RESOLUTION ADOPTING FINAL 2022 WATER AND SANITARY SEWER BUDGETS WHEREAS, it is the policy of the Corcoran City Council to prepare and adopt budgets for the Water and Sewer Funds; and NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, that the City Council hereby adopts the 2022 budgets for the Water and Sanitary Sewer Funds with the following revenues and expenditures: Water Fund (601) Sewer Fund (602) Revenue $ 2,292,530 $ 1,175,360 Expenditures $ 1,961,375 $ 851,295 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 9th day of December, 2021. ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Jessica Beise – Administrative Services Director STAFF REPORT Agenda Item 10a. Council Meeting: December 9, 2021 Prepared By: Brad Martens Topic: 2022 City Calendar Action Required: Approval Summary: Attached to this report is a draft calendar for City Council and Commission meetings for 2021. It includes the following change from the typical 2nd and 4th Thursday meetings for City Council: • The second City Council meeting in November is proposed to be moved to Monday, November 21st to avoid the Thanksgiving holiday • A special meeting of the Council will need to be called in November to canvas the election results, which staff is proposing for November 14th for the special meeting. In addition to the regular meeting schedule, the City Council should discuss whether regular work sessions should be scheduled. Financial/Budget: None. Options: 1. Approve 2022 City Calendar as presented. 2. Approve 2022 City Calendar with amendments. Recommendation: Approve 2022 City Calendar. Council Action: Consider a motion to approve 2022 City Calendar as presented. Attachments: 1. Draft 2022 City of Corcoran Calendar Meetings S M T W T F S S M T W T F S S M T W T F S 26 27 28 29 30 31 1 30 31 1 2 3 4 5 27 28 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 1 2 3 4 5 27 28 29 30 31 1 2 30 31 1 2 3 4 5 6 7 8 9 10 11 12 3 4 5 6 7 8 9 S M T W T F S S M T W T F S S M T W T F S 27 28 29 30 31 1 2 1 2 3 4 5 6 7 29 30 31 1 2 3 4 3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11 10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18 17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25 24 25 26 27 28 29 30 29 30 31 1 2 3 4 26 27 28 29 30 1 2 1 2 3 4 5 6 7 5 6 7 8 9 10 11 3 4 5 6 7 8 9 S M T W T F S S M T W T F S S M T W T F S 26 27 28 29 30 1 2 31 1 2 3 4 5 6 28 29 30 31 1 2 3 3 4 5 6 7 8 9 7 8 9 10 11 12 13 4 5 6 7 8 9 10 10 11 12 13 14 15 16 14 15 16 17 18 19 20 11 12 13 14 15 16 17 17 18 19 20 21 22 23 21 22 23 24 25 26 27 18 19 20 21 22 23 24 24 25 26 27 28 29 30 28 29 30 31 1 2 3 25 26 27 28 29 30 1 31 1 2 3 4 5 6 4 5 6 7 8 9 10 2 3 4 5 6 7 8 S M T W T F S S M T W T F S S M T W T F S 25 26 27 28 29 30 1 30 31 1 2 3 4 5 27 28 29 30 1 2 3 2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10 9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24 23 24 25 26 27 28 29 27 28 29 30 1 2 3 25 26 27 28 29 30 31 30 31 1 2 3 4 5 4 5 6 7 8 9 10 1 2 3 4 5 6 7 763-972-3335 Engineer 763-479-4209 City Holiday Special Meeting Dean Vehrenkamp Planning Commission dvehrenkamp@corcoranmn.gov Alan Schultz City Assessor Updated 12-01-2021 jbottema@corcoranmn.gov jnichols@corcoranmn.govJeremy Nichols Septic / Henn Co.612-543-5200aschultz@corcoranmn.gov 763-479-1720 Randy's Sanitation APRIL MAY JUNE JULY AUGUST OCTOBER NOVEMBER DECEMBER SEPTEMBER Parks & Trails Commissions Jonathan Bottema Building Inspector JANUARY FEBRUARY MARCH Council Members 612-348-2943 2022 CITY OF CORCORAN Meetings Contracted Services Council Tom McKee tmckee@corcoranmn.gov Planning 612-638-0225 Mayor STAFF REPORT Agenda Item 10b. Council Meeting: December 9, 2021 Prepared By: Jessica Beise Topic: Executive Search Firm Selection Action Required: Approval Summary: On November 10th Council reviewed the Request for Proposals (RFP) document and authorized staff to issue the RFP document. Staff sent the RFP document to four firms who conduct executive searches in the public sector, and posted the RFP to the League of Minnesota Cities RFP website. Along with local vendors, staff received requests for copies of the RFP from other firms. As of December 1st, three proposals have been received. Council should review the responses and select the preferred firm. Financial/Budget: Costs for the search firm will be paid out of the general fund budget. Options: 1. Select a preferred firm and authorize staff to draft and enter into agreement with the preferred firm. 2. Send back to staff for further review. Recommendation: 1. Select a preferred firm and authorize staff to draft and enter into agreement with the preferred firm. Council Action: Select a preferred firm and consider a motion authorize staff to draft and enter into agreement with the preferred firm. Attachments: 1. RFP Response – David Drown & Associates 2. RFP Response – GovHR USA and GovTemps USA 3. RFP Response – America’s Best Strategic Security Group New Brighton Office: 2241 17th Street NW New Brighton, MN 55112-5457 (612) 920-3320 x113 | fax: (612) 605-2375 mark@daviddrown.com www.ddahumanresources.com November 15, 2021 Sent via email only Honorable Mayor and Council Members City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Mayor McKee and Members of the Council, Thank you for the opportunity to submit a proposal to assist the City of Corcoran with a search for your next City Administrator. Our firm has extensive experience with local governments, and we thoroughly understand the complexities faced by city governments in Minnesota. DDA HR uses a proven, comprehensive process ensuring clients can identify the best candidate for their organization and community. The attached proposal includes several elements that set is apart in our approach to providing this service. Highlights include: • Knowledge and experience: Our firm comprehensively knows and understands local government in Minnesota. DDA has conducted more Minnesota City Manager/Administrator searches in the last five years than any other firm, by a wide margin. I would be the lead consultant for this process bringing over thirty-three years of experience in public service, and my work as a City Manager forged connections with a large pool of potential candidates. • Communications: We will be on site multiple times throughout the search process and will provide weekly email updates to the City Council throughout the process. • Profile/Brochure: We develop a detailed professional profile to present the City in the most positive manner. A sample profile is attached. • National and local outreach: We advertise nationally, regionally, and locally to attract a greater pool of candidates. • Adherence to deadlines: When a deadline is established, we will meet it. • Video Interview: DDA uses video interviews in the screening process to get quality data that may not be apparent on resumes. These videos are made available to the City prior to selecting candidates for final interviews. • Work Personality Index: Each semifinalist will complete a work personality index which describes key features of the candidate’s personal style that influence their approach to tasks, ways of interacting with people, and performanc e at work. • Background check process: Instead of doing a comprehensive background check on a single finalist, we do so for all interviewees, including personal reference checks from current and former supervisors. • Intellect Profile: Each finalist will complete an intellectual profile measuring verbal reasoning, mathematical and logical reasoning, and overall mental aptitude. • Comprehensive and competitive service : We take great pride in providing the best service at a fair price. Our low overhead means you receive more service for the money. Thank you for your consideration. Sincerely, Mark Casey DDA Human Resources, Inc. Enclosure CITY OF CORCORAN City Administrator Search Proposal Submitted by DDA Human Resources, Inc. November 15, 2021 Prepared by: Mark Casey Management Consultant CITY OF CORCORAN | City Administrator Search Proposal CONTENTS OF THE PROPOSAL ■ Description of the Firm ■ Process Details ■ Approach to the Process ■ Service Team ■ Fees ■ Assurance ■ Timeline ■ References DESCRIPTION OF THE FIRM Proudly based in Minnesota, David Drown Associates (DDA) is a full -service consulting firm with more than 20 years working with local governments providing a full range of fiscal and economic development services, along with compensation and classification services and executive searches, to over 450 government clients throughout Minnesota. Over these years, we have gotten to know local government well, and we have worked hard to keep our services up to date to meet the ever-changing needs of our clients. In 2013, we expanded our scope to provide human resources services we started with executive recruitment and organizational studies and more recently added classification and compensation studies. Because of growth in our human resource service area, a n ew human resource affiliate company was created in 2017. DDA Human Resources Inc. currently employs eleven individuals serving cities, counties, and special districts throughout Minnesota. The vast majority of our consultants are recent practitioners havin g served as Administrators or Human Resource Managers. We have provided executive search services to over 100 cities and counties throughout Minnesota . Therefore, we understand the current challenges, know hundreds of po tential candidates, and have our finger on the pulse of hiring City and County Administrators and Managers anywhere in the state. We take great pride in providing the best service at a fair and equitable price. We think you will find that our small company is nimble, efficient, and personab le. We know and understand local government, and that will always guide our work. APPROACH TO THE PROCESS Our approach to this search will be to focus on finding the best fit for the City of Corcoran. This is accomplished, first and foremost, by listening to what you are saying, understanding your goals and objectives, and building the search process off of that foundation. After gathering background information, we comprehensively advertise the position and make sure that the posting gets into the hands of prospective candidates. In some cases, those persons are not active job seekers, so we will make every effort to find those folks through direct outreach efforts. After the posting closes, an analysis of candidates will be completed so that, when the semifinalists are presented to the City you will be confident that these people are the best matches from the submitted applications. The finalists will be fully researched, and all necessary hiring information will be available prior to making a decision. Communication with the City Council is a high priority. In addition to our Mark Casey being on site regularly, the City Council will receive weekly email updates, and he will always be available for questions. CITY OF CORCORAN | City Administrator Search Proposal SERVICE TEAM MARK CASEY – PROJECT LEAD Mark joined DDA as a Management Consultant specializing in executive searches, strategic planning, and organizational consulting in the Twin Cities metropolitan area. In his thirty-three years of public service, Mark has served as the City Manager for the City of St. Anthony Village, City Administrator for the City of Annandale, and Director of Community Education for both the Annandale and Maple Lake school districts. He also worked for the Cities of Faribault, Saint Peter, and Columbia Heights. Mark received his undergraduate degree from the University of Minnesota and a master’s from St. Cloud State University. He has served on numerous boards and commissions including the League of Minnesota Cities, Metro Cites (President), Metro Area Management Associa tion, and the Allina Hospital Board of Directors (Buffalo, MN), and he has been a frequent guest lecturer at the University of Minnesota, Hamline University, and Metro State University. Contact Information: mark@daviddrown.com 612-920-3320 x113 2241 17th Street NW New Brighton, MN 55112 LIZA DONABAUER Liza came to DDA with both private and public -sector experience. With a background in construction and finance administration, her passion for public sector work led her to Wright County where she provided support to the HR Department, County Coordinator, and Commissioners. While pursuing her MBA, Liza entered city management for Clearwater, Kansas, and then later moved to Arlington, Minnesota. During her four years in Arlington as a City Administrator, she completed a reorganization of the administration department, developed an orientation and capital planning process for two new councils, conducted compensation studies for several departments, engaged in a strategic planning session, and took part in developing a leadership curriculum for up and coming leaders in Sibley County. Her work has centered on human resource management, strong community participation, and leadership development. Liza enjoys working with colleagues throughout the state through her involvement in MCMA, a state affiliation of ICMA . She currently serves on the MCMA Women in the Profession Committee and Annual Conference Planning Committee . Since joining DDA, Liza has conducted over 30 Administrator/Manager and Department Director searches. Liza will assist in recruitment and consulting as needed. Contact Information: liza@daviddrown.com 612-920-3320 x111 4796 Merganser Drive St. Bonifacius, MN 55375 CITY OF CORCORAN | City Administrator Search Proposal SERVICE TEAM - CONTINUED GARY WEIERS Prior to joining DDA in 2013, Gary had over 20 years of county government management experience, the last 11 years as County Administrator in Rice County. Prior to becoming Administrator, Gary served as the Social Service Department Director in Rice County and worked as a Social Serv ice Supervisor in Mower County and Sherburne County. Gary received his bachelor’s degree from the University of St. Thomas and has honed his skills by working his way up from an entry level social worker position to be the head of a $50 million organizatio n with over 350 employees. Gary has worked with local governments ranging in size from a couple thousand residents to communities of over 150,000 persons. In addition to conducting executive searches, Gary has done work with communities on sharing servic es, organizational analysis, strategic planning, and other management related work. Gary has conducted over 80 executive searches and numerous organizational studies. Gary will assist in recruitment and consulting as needed. Contact Information: gary@daviddrown.com 612-920-3320 x109 1327 Merrywood Court Faribault, MN 55021 LIZ FOSTER Liz is an Assistant Consultant that provides support and assistance within our Human Resources Division. Since joining DDA in 2015, Liz has been involved in numerous executive searches and other HR projects. Some of Liz’s duties include community research , creating position profiles, assembling interview materials for our clients, and providing general administrative support to our consultants. Contact Information: liz@daviddrown.com 612-920-3320 x108 704 10th Ave SE Austin, MN 55912 CITY OF CORCORAN | City Administrator Search Proposal TIMELINE This timeline is tentative. The final timeline will be set after the City Council’s decision to proceed. ITEM TASK COMPLETION DATE Decision by City Council to proceed December 9, 2021 Information gathering ▪ Gather all pertinent background information ▪ Gather salary information and review job description ▪ Meet with staff, stakeholders, and each member of the City Council December 20, 2021 Professional position profile Develop position profile and advertisement January 6, 2022 Approve position profile City Council approves profile, job description, salary range, and hiring process January 13, 2022 Candidate recruitment ▪ Post position immediately upon approval of profile ▪ Comprehensively advertise ▪ Email and phone calls to prospective candidates January 17, 2022- February 14, 2022 Screening of applicants DDA will review and rank applicants based on job related criteria and select semifinalists February 15, 2022 Personality Index DDA will administer a work-related personality index to all semifinalists February 23, 2022 Video interview Each semifinalist will complete a video interview February 23, 2022 Selection of finalists ▪ Finalists selected for interviews ▪ DDA will notify candidates not selected as finalists March 3, 2022 Special Meeting Background check of all finalists Includes: ▪ Criminal background: county, state, national ▪ Sex offender registry ▪ Social Security number verification ▪ Employment and education verification ▪ Credit check March 17, 2022 Reference check on all finalists DDA will conduct reference checks with current and former employers on all finalists March 17, 2022 Intellect profile DDA will administer an intellect profile measuring verbal reasoning, mathematical and logical reasoning, and overall mental aptitude. March 17, 2022 Finalist packet DDA will provide the Council information including: ▪ Summary of references ▪ Results of background checks ▪ Personality index reports ▪ Video interview ▪ Resumes, etc. March 18, 2022 Interviews DDA will prepare all interview materials and be present at all interviews and other functions. It is recommended that Council interviews be at a special meeting March 25, 2022 Special Meeting Decision City Council will select candidate for offer March 25, 2022 Offer and agreement DDA will negotiate agreement with selected candidate March 29, 2022 Projected start date New Administrator begins April 2022 Follow up DDA will follow up periodically with the new Administrator April 2023 CITY OF CORCORAN | City Administrator Search Proposal PROCESS DETAILS STEP 1 : INFORMATION GATHERING DDA will gather and assemble background information pertaining to the City and position. In addition, Mark will meet individually with all Council members to discuss candidate attributes, experience, and other important qualifications. Others will be interviewed as per the direction of the City. At the same time, the job description will be reviewed and, if needed, we will gather relevant comparativ e salary information for consideration by the Council. We will quickly develop a comprehensive understanding of the organization, community, and position . Deliverables: ■ In-person information gathering via interviews with City stakeholders ■ DDA receives information from the City such as organizational chart, logos/images, budgets, existing job description, etc. STEP 2 : DEVELOPMENT OF POSITION PROFILE Based on the information received from the City Council and others, DDA will develop a professional position profile that is customized to present the City of Corcoran in the most positive manner and provides prospective candidates with meaningful information. A draft will be presented to the City Council for consideration and approval prior to advertising. A sample profile is attached. Deliverables: ■ Draft profile sent to City Council for approval ■ Review and approval of job description and salary range by Council ■ Review and approve proposed search timeline for purposes of advertisement and scheduling STEP 3 : ADVERTISEMENT AND RECRUITMENT DDA will comprehensively advertise the position and make direct contact with possible candidates who are not active job seekers. Some of the places the position will be advertised include: League of Minnesota Cities, International City/County Management Association, Minnesota Association of City/County Managers, Association of Minnesota Counties, National Association of County Administrators, GovernmentJobs.com, and municipal associations in Iowa, Wisconsin, North Dakota, and South Dakota. In addition, the posting will be shared with professional networks through the Universities of Minnesota, Iowa, Wisconsin, South Dakota, and Nebraska, as well as the MN Private Colleges Consortium, MN State Universities, and other colleges and universities. Beyond the traditional advertising sites, our advertising also penetrates diverse markets such as Woman Leading Government (WLG), and International Network of Asian Public Administrators (I -NAPA). Approximately 50% of our applications come from outside the state of Minne sota. Other local advertising will be done as per direction from the City. Regular communication with candidates will occur throughout the process. The simple DDA online application process will be used unless the City prefers to use an existing City methodology. Our online application system enables us to efficiently manage applicant flow, and corresponding reference information, and allows us to communicate with each applicant quickly and effectively. We are known for our communication with both the app licant and our client which engages and informs both CITY OF CORCORAN | City Administrator Search Proposal parties of each step. Our system also allows us to access, review, and evaluate thousands of prior applicants who may not be actively seeking a job but who may be open the “right opportunity.” Deliverables: ■ Advertising outreach begins with posting on identified websites and social media platforms ■ Direct contact through established professional network ■ We utilize our database of identified prospective candidates to contact via email or phone call STEP 4 : INITIAL SCREENING AND REVIEW DDA will complete a comprehensive analysis of every application received and determine approximately 8 -12 semifinalists, based on job related criteria, to complete a video interview. Our clients have most notably been pleased with the video interview component of our process . Video interviews allow our clients to determine whether they see the candidate as a good prospect for a final interview and gain additional insight on the candidate’s education, experience, personality, as well as their ability to think on their feet, all of which has been said to help lay the foundation for the final interview process. Access to, and viewing of, this information is as simple as clicking on a link from the individual client’s laptop, phone, or smart device in a location and at a time that is convenient for them. Candidate confidentiality is maintained by assigning and referring to each semifinalist candidate as a number. Candidates are considered public once they are cho sen as a finalist. Each semifinalist would also complete an information disclosure and a work-related personality index. About one week prior to selecting finalists for interviews, the information disclosure, video interview, personality index, cover letter, and resume from each of the semifinalists will be made available for viewing. This will allow ample time to comprehensively review candidates prior to determining who to bring in the for the final interviews.those not selected as finalists will be noti fied by DDA. Deliverables: ■ List of approximately 8-12 semifinalists with cover letter, resume, and video interview ■ Results of personality assessment ■ Results of information disclosure that provides insight about conduct that could be viewed as impacting one’s ability to perform the requirements of this leadership role. ■ Confirm interview schedule and logistics ■ DDA will contact those not selected STEP 5 : SELECTION DDA will complete comprehensive background screenings including criminal history, civil court history, verification of education, driver’s license review, credit check, and other items. Along with background checking all finalists, DDA will conduct character references with current and former supervisors to discuss various work responsibilities, projects, initiatives, leadership style, personality characteristics, et c. In addition, DDA will administer an intellectual profile measuring verbal reasoning, math ematical and logical reasoning, and overall mental aptitude. Approximately one week prior to the final interview process, the City will have access to each of the candidate’s application materials, video interview, background check results, reference information, information disclosure, a work personality report, and an intellectual profile on each person. CITY OF CORCORAN | City Administrator Search Proposal Early in the search process, Mark will discuss interview possibilities including leadership staff participation or individual and/or full Council panel interviews, a City tour, lunch with City leadership, or other functions. Prior to interviews, Mark will prepare questions and then facilitate all interviews and other activities the City Council determines appropriate. Our goal is to make the process smooth and painless so the City Council can focus all its energy on finding the right person for the job and minimize staff disruptions to ensure the City can focus on the tasks at hand. Deliverables: ■ List of 3 to 5 finalists, confirming interview schedule and logistics ■ Leadership staff interview panel including summary of comments ■ Tour of the City logistics ■ Video Interview ■ Summary of References ■ Results of background checks ■ Personality Index ■ Intellect Profile ■ Information Disclosure ■ Cover letter and resume ■ Press release STEP 6 : OFFER After interviews are complete, Mark will assist the City Council with deliberations, and he will facilitate the offer to the selected candidate. Mark will negotiate the terms with the candidate based on the parameters established by the City Council. Deliverables: ■ Employment agreement ■ Press release ■ DDA will contact those not selected STEP 7 : FOLLOW UP DDA will make periodic contact with the new Administrator for at least the first year of employment. Deliverables: ■ Periodic check in with new Administrator and Council representative CITY OF CORCORAN | City Administrator Search Proposal LIST OF SEARCH CLIENTS FROM THE PAST TWO YEARS In addition to the specific references listed on the following page, the City of Corcoran is encouraged to speak with any of the entities listed below: Entity Type of Search Entity Type of Search City of Norwood Young America, MN Administrator City of Winthrop, MN Administrator City of White Bear Lake, MN Manager City of Aitkin, MN Administrator City of Barnesville, MN Administrator Metro-INET Executive Director City of Mahnomen, MN Administrator Kittson County, MN Administrator Nicollet County, MN Administrator Roseau County, MN Engineer City of Watertown, MN Administrator City of Redwood Falls, MN Finance Director City of New Prague, MN Administrator Mahnomen County, MN Adminstrator Le Sueur County, MN Administrator Jackson County, MN Adminstrator City of Staples, MN Clerk/Finance Director City of Watertown, SD Manager Waseca County, MN Public Works Dir./Engineer Kittson County, MN Engineer Prairie Lakes Youth Programs Executive Director Hubbard County, MN Administrator City of St. Anthony Village, MN Manager City of Cannon Falls, MN Public Works Director City of Monticello, MN Administrator City of Paynesville, MN Administrator/ED Dir. Beltrami County, MN Administrator Kittson County, MN Administrator City of Albert Lea, MN Manager Cook County, MN Administrator City of Crookston, MN Administrator City of Waseca, MN Director of Engineering Brainerd HRA, MN Executive Director City of Aitkin, MN Administrator City of New Brighton, MN Manager City of Lake City, MN Finance Director City of St. James, MN Manager Waseca County, MN Administrator Isanti County, MN Administrator City of Brainerd, MN Administrator DDA is currently conducting searches for the Cities of Mora, North St. Paul, and Stillwater, as well as Morrison and Winona Counties, Minnesota, and the Kitchigami Regional Library System. FEES The fee for the search process is $2 1,000, payable at the completion of the search. This all-inclusive fee covers professional services and all expenses including travel, advertising, personality index, intellectual profile, background checks on all finalists, etc. If the City chooses to offer a travel stipend o r reimbursement for expenses of the candidates, that cost is handled directly between the City and the candidates. DDA would be available to provide input and guidance on this item. ASSURANCE If the newly hired Administrator leaves the organization within the first 24 months of employment, DDA will complete another search without professional service fees. Only actual expenses will be billed to the City. CITY OF CORCORAN | City Administrator Search Proposal PROFESSIONAL REFERENCES FOR MARK CASEY Patricia Nauman Executive Director, Metro Cities Phone Number: 651-215-4002 Email: patricia@metrocitiesmn.org Brad Wiersum Mayor, City of Minnetonka Phone Number: 612-723-3907 Email: bwiersum@minnetonkamn.gov D. Love Mayor, City of Centerville Phone Number: 651-402-7753 Email: dlove@centervillemn.com Randy Stille Mayor, City of St. Anthony Village Phone Number: 612-201-7365 Email: randy.stille@savmn.com Jerry Faust Former Mayor, City of St. Anthony Village Phone Number: 612-789-7684 Email: jofaust1@yahoo.com Terry Schwerm Former City Manager, City of Shoreview Phone Number: 651-490-4611 Email: tschwerm@shoreviewmn.gov Patrick Trudgeon City Manager, City of Roseville Phone Number: 651-792-7021 Email: pat.trudgeon@cityofroseville.com Tom Harmening Former City Manager, City of St. Louis Park Phone: 952-924-2526 Email: tharmening@stlouispark.org CITY OF CORCORAN | City Administrator Search Proposal Sample Profile CITY ADMINISTRATOR Salary Range: $150,207 to $164,865 WELCOME TO STILLWATER and year-round travel destination.Located just outside the Twin Cities of Minneapolis and St.Paul, and on the Wisconsin border,Stillwater, Minnesota,is nestled along the St.Croix National Scenic Riverway,St.Croix Byway,and is part of the North Woods and Waters of the St.Croix Heritage Area. In 1848,the first territorial convention that began the process of establishing Minnesota as a state was held on the corner of Myrtle and Main Street in downtown Stillwater.Stillwater is one of Minnesota’s oldest towns,preceding Minneapolis by years.At the time of incorporation as a city in 1854,Stillwater was the largest in the state. The City of Stillwater is federally recognized as a Preserve America Community,and the downtown Main Street area is nationally registered as the Stillwater Commercial Historic District.In addition, there are 21 buildings on the National Historic Registry and over 100 Heirloom Homes and Landmark Sites. The lumber industry made Stillwater famous at the height of the log boom.In fact,Stillwater Lumber Company is one of the largest lumber mills in the country.The City’s lumber mills turned out thousands of rail cars of timber of mostly white and Norway pines.The City is fortunate to have connections that are needed for successful lumbering:river connections to northern Minnesota,the Wisconsin pine lands,still waters to assemble rafts,and water power.The Historic Lift Bridge,connecting Minnesota and Wisconsin,was built in 1931 and is one of few that still remain in operation in the country today. Today,Stillwater’s rich and vibrant history is evident everywhere you look and is now mixed with modern amenities,restored historic mansions,over 100 owner-operated shops and restaurants downtown,over 20 outdoor dining patios,historic sites,wineries and breweries, paddlewheel cruises,antiques,museums,art galleries,music and events,and much more. Stillwater is truly a premier Minnesota river town! ►America’s Most Picturesque Small Towns ►Best American Towns for Fall Colors ►Best U.S. Towns for Antiquing ►Best Twin Cities Day Trips ►Best Minnesota Weekend Getaway ►Best U.S. Small Town Food Scenes ►Most Romantic Cities WELCOME TO STILLWATER Experience the natural beauty of the St.Croix River,bluffs,and historic architecture while cruising on a boat,taking a trolley tour,or exploring on foot or by bike.Discover the independently owned shops and restaurants along historic Main Street or try anything from candlemaking to golf to kayaking or spas.Winter,Spring,Summer or Fall you’ll find fun festivals,live music,culinary classes,and fabulous lodging options in this dream destination.The City boasts an expansive parks and trails system featuring a dog park,outdoor skating rinks,a skatepark, pickleball courts,a community garden,amphitheaters,and so much more. Lakeview Hospital and HealthPartners Clinic ►Level III Trauma Hospital ►Primary Care,Urgent Care,Specialty Care M Health Fairview Clinic -Stillwater ►Preventative,Diagnostic,Treatment Services Stillwater Area Public Schools ►Enrolls approximately 8,300 students from PreK-12th grade. ►Consists of early learning,seven elementary schools,two middle schools,one high school,an alternative learning center,and Bridge Transition (program for 18-to 21-year- olds with disabilities). St.Croix Catholic School ►Enrolls approximately 428 students from PreK-8th grade. Salem Lutheran School ►Enrolls approximately 157 students from PreK-8th grade. St.Croix Montessori School ►Enrolls approximately 70 students from ages 16 months to 12 years. St.Croix Preparatory Academy ►K-12 charter school. ►Enrolls approximately 1,200 students. New Heights School ►K-12 charter school. ►Enrolls over 100 students. WELCOME TO STILLWATER In the early 1970s,the City's residents and business owners began to encourage the historic preservation of commercial and residential buildings in the community.This movement has gathered momentum,acceptance,and regulatory authority and has been at least partially responsible for recapturing the historical rivertown character of the City's downtown business district.It has also encouraged the maintenance and restoration of historic homes in the City's residential neighborhoods.Many residences,businesses,and shops are housed in buildings more than I00 years old.Downtown Stillwater and eight residential structures are on the National Register of Historic Places.Another 61 homes are estimated to be eligible for the National Register of Historic Places.A number of the City's older homes have been restored to their historical character and are open for public tours.In addition,a substantial downtown infrastructure improvement project was completed in 1991 and 1992,which included the separation and replacement of the 100-year-old storm sewer and sanitary sewer systems,new streets and sidewalks,and new street lighting.This restoration and preservation movement has generated a significant tourist trade that is important to the City's economy. The City's 2040 Comprehensive Plan calls for continued growth of the City toward the west.An undeveloped area encompassing approximately 670-acres was annexed into the City in 2015.Of this area,340 net acres are guided for residential development.At build-out,this expansion area could yield approximately 1,300 housing units,60-acres of office and non-retail commercial property along State Highway 36,and five acres of retail.Ten residential developments are currently under construction with the potential for another 125 home sites.The estimated price points for these single-family homes range from under $350,000 to over $700,000.A commercial mixed-use development is proposed on a 35-acre site recently annexed into the City at the SE corner of the intersection of Hwy 36 and Manning Avenue. The City has recently completed development/redevelopment activities in the downtown area:the opening of two new hotels and a hotel addition to a third hotel in downtown,MnDOT rehabilitation of the historic Lift Bridge completing a pedestrian/bike recreation Loop Trail from downtown into the State of Wisconsin south to the new St.Croix Crossing bridge and trail back to downtown completed in 2020 ,sidewalk improvement projects in the downtown area,riverbank improvement and elevated walkway project along the St.Croix River from downtown south to City limits to be completed in 2022,and Chestnut Street Pedestrian Plaza project from Main Street to the historic Lift Bridge to be completed in 2022.Additionally,the City has recently approved the redevelopment of one City block to accommodate 61 market-rate rental apartments in the downtown core. The St.Croix River Crossing Bridge project (a joint $680 million project between Minnesota and Wisconsin)is complete and opened to traffic in August 2017.The historic downtown Lift Bridge was recently refurbished as a pedestrian/biking trail and opened to the public in 2019. WELCOME TO STILLWATER The City of Stillwater has been a municipal corporation with a Mayor – Council form of government since 1854 and is organized and governed pursuant to a Home Rule Charter adopted in 1926.The Council is composed of a Mayor,who is elected at large,and four Council members who are elected by wards.Each Council member is a resident of the ward from which they are elected and serves a four-year term.The Mayor also serves a four-year term. To provide the community with a quality living environment and quality public services and facilities while protecting cultural, historical, and natural resources through fair and open government, careful planning, effective management, and efficient fiscal policy. The Council is the governing body of the City and exercises the corporate power of the City.The Council is vested with all powers of legislation in municipal affairs adequate to a complete system of local government consistent with the Constitution and laws of the state. The City Administrator is the Chief Executive Officer for the Council and plans,coordinates,and directs the administration of city government in accordance with the City Charter,ordinances, policies,and procedures established by the City Council. The City boasts a well-run government and employs 95 full-time and 58 part-time staff. WELCOME TO STILLWATER General Government 2021 Adopted 2022 Proposed Mayor & City Council 167,710 198,950 Elections 20,380 56,127 MIS 391,585 662,902 Finance 537,093 530,248 Human Resources 280,944 286,716 Administration 665,959 749,983 City Attorney 192,084 203,105 Plant/City Hall 348,074 336,221 Community Development 466,624 492,920 Unallocated 1,251,875 1,097,200 Lodging Tax 160,696 270,485 Total 4,483,024 4,884,857 Public Safety 2021 Adopted 2022 Proposed Police 3,904,881 4,261,648 Fire 2,213,662 2,316,008 Building Inspections 459,242 495,296 Emergency Management 3,280 12,780 Total 6,581,065 7,085,732 Public Works 2021 Adopted 2022 Proposed Engineering 398,193 3,999,365 Streets 1,290,073 1,370,520 Washington County Recycling 32,000 120,406 Total 1,720,266 1,890,291 Culture and Recreation 2021 Adopted 2022 Proposed Special Events 75,800 60,000 St. Croix Valley Rec Center 1,725,321 1,683,815 Library 1,428,083 1,560,106 Parks 1,226,844 1,413,181 Community Beautification 15,000 15,000 Total 4,471048 4,732,102 Total Operating Expenditures 17,255,403 18,592,982 WELCOME TO STILLWATER ►The Administrator serves as the Chief Administrative Officer for the Council and coordinates the administration and supervision of all City departments, divisions, programs, and activities as authorized by the City Council. ►Develops and recommends adoption of policies that further the goals of the City Council. Advises department heads and other employees as to administrative procedures and policies. Evaluates performance and results of programs and services in accordance with overall City objectives and makes appropriate recommendations. ►Responsible to the City Council for the effective management of City funds and assets to ensure effective investment of available funds; coordinates and directs department heads in the development, presentation, and administration of the annual operating budget. ►Prepares and submits the annual budget and long-range capital improvement program to the City Council including supporting documents. ►Develops and evaluates financial and accounting policies, practices, procedures, and controls relating to the overall financial management of the City. ►Responsible to the City Council for planning and the carrying out of all capital improvement projects and service programs; serves as chief project and program director for the City. ►Coordinates with department heads to ensure effective utilization of employees; authorizes salary adjustments, appointments, firings, promotions, and demotions of all regular full-time, regular part-time, and consulting personnel; oversees employee development. ►Recommends the appointment, suspension, or removal of all department heads. ►Represents the City in collective bargaining matters and negotiates, or delegates the negotiation, with representatives of employee organizations as necessary. ►Makes recommendations to the City Council regarding any changes to the organizational structure of the City. ►Engages in intergovernmental relations and collaborative partnerships with other cities and public and private organizations. ►Represents the City in local, regional, and state meetings and functions as directed by the City Council. ►Attends all meetings, performs all reasonable tasks, and furnishes all verbal and written reports as assigned by the City Council. ►Serves as City Treasurer and Deputy City Clerk as required. ►Performs other work as required. WELCOME TO STILLWATER ►Professional, high integrity, honest, and open. ►Strong ethical behavior. ►Leadership skills -anticipates important policy issues and develops sound solutions. ►Follow-through –ability to implement and revisit initiatives. ►Create and support a positive work environment. ►Visible community engagement presence and ability to manage community engagement as necessary. ►Models quality customer service. ►Collaboration –develops alliances that add effectiveness, resources, and perspective. ►Is comfortable leading at all levels of the organization. ►Sense of humor. ►Forges a strong leadership with the Council. ►Educates, informs, and works with the Mayor and City Council as a team. WELCOME TO STILLWATER ►Facilitate City Council Strategic Plan Workshop –engage consultant in summer 2022 to facilitate a Strategic Plan update; allocate resources to implement programs consistent with strategies; engage facilitator to finalize branding strategy and logo update. ►Excellence in organizational development; continue engagement with department heads and staff. ►Legislative Agenda –continue to monitor pending legislation impacting the City; work with City Council to develop legislative priorities including possible special legislation for optional City sales tax, schedule meetings with City’s state legislators. ►Emotional intelligence in self-management, self-awareness, social awareness, and relationship management ►Continue efforts to develop comprehensive analysis and future recommendations for leased and licensed City properties for City Council consideration. ►Work with Emergency Management Director to update City Emergency Operations Plan (EOP) including Continuing of Government (COG) and Continuity of Operations (COOP) sections of EOP. ►Sound fiscal management and utilization of City resources. ►Engage in outcomes and implementation of results related to Police Department organizational review and Fire Department organizational review. ►Recognize Diversity, Equity, Inclusion in the organization and community and share related resources for community engagement, inclusiveness, equity, social/racial justice discussions, and policy reviews. ►Facilitate Economic Development Authority consistent with recommendations of 2021 economic development report; finalize economic development related branding and marketing analysis. ►Assist Human Resources Manager in 2023-2024 labor negotiation strategy, ongoing staff training, and succession planning programs; develop transition/mentoring approaches for new management staff and support a learning culture. ►Continue to create a Special Events strategy –Assist staff and Council with special events management, financing plan for possible St. Croix Recreation Center expansion, Central Commons mixed use development, Lakeview Hospital expansion and relocation, Lumberjack Landing park development, downtown parking strategies, and coordination of related resources. ►Explore funding opportunities (special city tax, special events related fees, and funding of public improvements). ►Work closely with Finance Director, staff, and City Council to develop and adopt a 2023 budget; assist with bond issuance for capital projects and enterprise fund general obligation (GO) bonds. ►Monitor White Bear Lake level litigation and its impact on the City of Stillwater. WELCOME TO STILLWATER City: Stillwater, Minnesota Position:City Administrator Salary Range: $150,027 to $164,865 Application Deadline: 12/08/2021 Job Summary: The Administrator is the Chief Administrative Officer for the Council and coordinates the administration and supervision of all City departments and divisions and programs and activities as authorized by the City Council. Minimum Qualifications: Master’s degree in Public Administration, Business Administration, Political Science, or related field, and seven years of experience related to the field of Public or Business Administration or Community Development. A combination of related education and experience may be considered qualifying. ICMA Credentialed Manager is desired. Apply: Visit https://daviddrown.hiringplatform.com/80655-stillwater-city-administrator/255997- application-form/en, and complete the process by December 8, 2021. Finalists will be selected on January 4, 2022, and final interviews will be held January 21 & 22, 2022. Please direct questions to Mark Casey at mark@daviddrown.com or 612-920-3320 x113. DDA Human Resources, Inc. New Brighton Office 2241 17th Street NW New Brighton, MN 55112 Phone: 612-920-3320 x113 Fax: 612-605-2375 mark@daviddrown.com www.ddahumanresources.com CITY OF CORCORAN, MINNESOTA CITY ADMINISTRATOR Recruitment Proposal November 21, 2021 630 Dundee Road Suite 225 Northbrook, IL 60062 Primary Contact Person: Laurie Pederson Director of Administrative Services 847-380-3240 info@GovHRusa.com A note about COVID-19 -- We are carefully monitoring recommendations from the federal, state and local governments and working with clients as they begin to reopen. Before COVID we made extensive use of technology for video interviews with candidates and meetings with clients. We have utilized these during COVID and can combine technology with appropriate in person meetings to assist clients in cost effective recruiting. 2 Table of Contents Letter of Transmittal 3 Firm Background and Experience 4 References 5 Our Understanding 5 Project Approach 6 Our Team 9 Price Proposal 10 Summary of Guarantee 11 Concluding Remarks 12 Contract Signature Page 13 Optional Services 14 Attachments: Consultant Biography Client List Sample Recruitment Brochure 3 November 21, 2021 Ms. Jessica Beise Administrative Services Director City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Ms. Beise: Thank you for the opportunity to provide you with a proposal for the City Administrator recruitment and selection process for the City of Corcoran. GovHR USA (“GovHR”) prides itself on a tailored, personal approach to executive recruitment and selection, able to adapt to your specific requirements for the position. GovHR is a public management consulting firm serving municipal clients and other public-sector entities on a national basis. Our headquarters offices are in Northbrook, Illinois. We are a certified Female Business Enterprise and work exclusively in the public sector. We have 16 full time and 6 part time employees and 35 project consultants. GovHR offers customized executive recruitment services and completes other management studies and consulting projects for communities. GovHR Senior Vice President Charlene Stevens will be responsible for your recruitment and selection process. She will be assisted by a home office Recruitment Coordinator and a Reference Specialist. Ms. Stevens’ biography is attached to the proposal and his contact information is: Charlene Stevens Senior Vice President GovHR USA LLC Cottage Grove, Minnesota Telephone: 320-262-0303 Cstevens@govhrusa.com We believe we have provided you with a comprehensive proposal; however, if you would like a service that you do not see, please let us know. Please contact Laurie Pederson, Director of Administrative Services, 847-380-3240, if you have questions regarding our proposal or need additional information. We look forward to hearing from you and hope to have the opportunity to work with you on this important recruitment. Sincerely, Judith Schmittgens Corporate Secretary and Compliance Manager 4 Firm Background and Experience GovHR is a public management consulting firm serving local government clients and other public-sector entities across the country. The firm was originally formed as Voorhees Associates in 2009, and changed its name to GovHR USA in 2013. Our headquarters are in Northbrook, Illinois. We are a certified Female Business Enterprise in the State of Illinois and work exclusively in the public and non-profit sectors. GovHR offers customized executive recruitment services, management studies and consulting projects for local government and organizations who work with local government. GovHR is led by Heidi Voorhees, President, and Joellen Cademartori, Chief Executive Officer. Ms. Voorhees has conducted more than 400 recruitments in her management consulting career, with many of her clients repeat clients, attesting to the high quality of work performed for them. In addition to her 17 years of executive recruitment and management consulting experience, Ms. Voorhees has 19 years of local government leadership and management service, including ten years as Village Manager for the Village of Wilmette, Illinois. Ms. Cademartori is a seasoned manager, with expertise in public sector human resources management. She has held positions from Human Resources Director and Administrative Services Director to Assistant Town Manager and Assistant County Manager. Ms. Cademartori has worked in forms of government ranging from Open Town Meeting to Council-Manager and has supervised all municipal and county departments ranging from Public Safety and Public Works to Mental Health and Social Services. Ms. Voorhees (847-380-3243), Ms. Cademartori (847-380-3238) and Ms. Schmittgens (847-380-3185) are all authorized to make representations for and to bind the firm. GovHR has a total of thirty-five consultants, both generalists and specialists (public safety, public works, finance, parks, etc.), who are based in Arizona, Colorado, Florida, Georgia, Illinois, Indiana, Massachusetts, Michigan, Minnesota, Ohio, Tennessee, Texas and Wisconsin, as well as eight reference specialists and nine support staff. Our consultants are experienced executive recruiters who have conducted over 900 recruitments, working with cities, counties, special districts and other governmental entities of all sizes throughout the country. In addition, we have held leadership positions within local government, giving us an understanding of the complexities and challenges facing today’s public sector leaders. Please note the following key qualifications of our firm: ➢ Since our establishment in 2009, our consultants have conducted hundreds of recruitments in 41 states, with an increase in business of at least 30% each year. Twenty-eight (28%) of our clients are repeat clients, the best indicator of satisfaction with our services. ➢ Surveys of our clients show that 94% rate their overall experience with our firm as Outstanding and indicate that they plan to use our services or highly recommend us in the future. ➢ Our state-of-the-art processes, including extensive use of social media for candidate outreach and video interviews with potential finalist candidates, ensure a successful recruitment for your organization. ➢ Our high quality, thorough Recruitment Brochure reflects the knowledge we will have about your community and your organization and will provide important information to potential candidates. 5 A list of the City and County Manager recruitments conducted by GovHR consultants in the past 3 years is included with this Proposal, and a complete list of clients is available on our website at www.govhrusa.com. We would be happy to provide you with contact information for any of these clients upon request. References The following references can speak to the quality of service provided by GovHR. Hibbing, MN (City Administrator, 2021) - Charlene Stevens Theresa Tourville, Human Resources Director 401 East 21st Street Hibbing, MN 55746 218-362-5932 ttourville@ci.hibbing.mn.us St. Louis Park, MN (City Manager, 2021) - Charlene Stevens Ali Timpone, Human Resources Manager 5005 Minnetonka Blvd. St. Louis Park, MN 55416 952-928-2846 atimpone@stlouispark.org Waconia, MN (City Administrator, 2021) - Charlene Stevens Jackie Schulze, Assistant City Administrator 201 South Vine Street Waconia, MN 55387 952-442-3103 jschulze@waconia.org Our Understanding GovHR understands that the City wants to engage the services of an experienced executive recruitment firm to assist it conducting a nationwide search for the organization’s City Administrator. The firm must have demonstrated success in identifying executives for organizations of similar size and scope. The recruitment firm will work in conjunction with the City Council to develop a recruitment strategy and timeline; conduct a nationwide search through appropriate advertising, outreach and other connections; conduct background screenings, resume reviews and reference checks of potential candidates; recommend candidates and assist with interviews; and assist in negotiations and job offer to the most qualified candidate. Project Approach and Methodology A typical recruitment and selection process takes approximately 175 hours to conduct. At least 50 hours of this time is administrative, including advertisement placement, reference interviews, and due diligence 6 on candidates. We believe our experience and ability to professionally administer your recruitment will provide you with a diverse pool of highly qualified candidates for your position search. GovHR clients are informed of the progress of their recruitment throughout the entire process. We are always available by mobile phone or email should you have a question or need information about the recruitment. Phase I: Position Assessment, Position Announcement & Brochure GovHR treats each executive recruitment as a transparent partnership with our client. We believe in engaging with stakeholders early in each recruitment process to fully understand the challenges and opportunities inherent in the position. Understanding the organizational culture is critical to a successful recruitment. We gain this insight and information through meetings (one on one and small groups), surveys and a review of relevant information. This information is reflected in a polished marketing piece that showcases the organization and the area it serves. Information Gathering: ➢ One-on-one or group interviews with stakeholders identified by the client. ➢ GovHR can establish a dedicated email address for feedback from stakeholders or the community. ➢ Community forums (In-person or via video) can be used to gather input and feedback. ➢ Surveys can be used for department personnel and/or the community to gather feedback. ➢ Conversations/interviews with department heads. A combination of the above items can be used to fully understand community and organizational needs and expectations for the position (this proposal includes 12 hours of meetings – additional meetings can be added for a fee of $125/hours plus actual expenses if incurred. Dedicated email address and one organizational survey are included. Community Survey can be conducted for $2,500. Community Forums can be conducted as an optional service. Development of a Position Announcement to be placed on websites and social media. Development of a thorough Recruitment Brochure for client review and approval. Agreement on a detailed Recruitment Timetable – a typical recruitment takes between 90 to 120 days from the time you sign the contract to appointment of the finalist candidate. Phase II: Advertising, Candidate Recruitment & Outreach We make extensive use of social media as well as traditional outreach methods to ensure a diverse and highly qualified pool of candidates. In addition, our website is well known in the local government industry – we typically have 6,000 visits to our website each month. Finally, we develop a database customized to your recruitment and can do an email blast to thousands of potential candidates. Phase II will include the following: ➢ GovHR consultants will personally identify and contact potential candidates. ➢ Develop a database of potential candidates from across the country unique to the position and to 7 the City, focusing on: o Leadership and management skills o Size of organization o Experience in addressing challenges and opportunities also outlined in Phase I ➢ The database will range from several hundred to thousands of names and an email blast will be sent to each potential candidate. ➢ Placement of the Position Announcement in appropriate professional online publications: o Public sector publications & websites o Social media: LinkedIn (over 15,000 connections), Facebook, and Twitter o GovHR will provide you with a list of advertising options for approval Phase III: Candidate Evaluation & Screening Phase III will include the following steps: ➢ Review and evaluation of candidates’ credentials considering the criteria outlined in the Recruitment Brochure ➢ Candidates will be narrowed down to those candidates that meet the qualification criteria ➢ Candidate evaluation process: o Completion of a questionnaire explaining prior work experience o Live Video Interview (45 minutes to 1 hour) conducted by consultant with each finalist candidate o References (at least 2 references per candidate will be contacted at this time) o Internet/Social Media search conducted on each finalist candidate All résumés will be acknowledged and inquiries from candidates will be personally handled by GovHR, ensuring that the City’s process is professional and well regarded by all who participate. Phase IV: Presentation of Recommended Candidates Phase IV will include the following steps: ➢ GovHR will prepare a Recruitment Report presenting the credentials of those candidates most qualified for the position. ➢ GovHR will provide an electronic recruitment portfolio which contains the candidates’ materials along with a “mini” résumé for each candidate so that each candidate’s credentials are presented in a uniform way. ➢ The City will receive a log of all applicants and may review résumés if requested. ➢ Report will arrive in advance of the Recruitment Report Presentation. GovHR will spend approximately 2 hours with the City Council (or a subcommittee) reviewing the recruitment report and providing additional information on the candidates. 8 Phase V: Interviewing Process & Background Screening Phase V will include the following steps: GovHR will: ➢ Develop the first and second round interview questions for your review and comment ➢ Coordinate candidate travel and accommodations ➢ Provide you with an electronic file that includes: o Candidates credentials o Set of questions with room for interviewers to make notes o Evaluation sheets to assist interviewers in assessing the candidate’s skills and abilities Background screening* will be conducted along with additional references contacted: Background Screening Includes: GovHR USA Background Screening ✓ Social Security Trace & Verification ✓ County/Statewide Criminal ✓ U.S. Federal Criminal Search ✓ Civil Search ✓ Enhanced Verified National Criminal - National Sex Offender Registry - Most Wanted Lists FBI, DEA, ATF, Interpol - OFAC Terrorist Database Search - OIG, GSA, SAM, FDA - All felonies and misdemeanors reported to the National Database ✓ Bankruptcy, Leans and Judgements ✓ Motor Vehicle Record ✓ Education Verification – All Degrees Earned Optional: Credit Report – Transunion with score (based on position and state laws) Optional: Professional License Verification Drug Screen Employment Verification GovHR will work with you to develop an interview schedule for the candidates, coordinating travel and accommodations. GovHR will coordinate a 2-Step Interview process. The first round interviews will include five or six candidates. The second round interviews will include two or three candidates. GovHR will supply interview questions and an evaluation form. In addition to a structured interview, the schedule can incorporate: ➢ Tour of City facilities ➢ Interviews with senior staff Phase VI: Appointment of Candidate ➢ GovHR will assist you as much as you request with the salary and benefit negotiations and drafting of an employment agreement, if appropriate. 9 ➢ GovHR will notify all applicants of the final appointment, providing professional background information on the successful candidate. Diversity, Equity & Inclusion in Recruitments GovHR has a long-standing commitment to Equity, Diversity and Inclusion in all of our recruitment and selection processes. Since our firm's inception we have supported, with our time and financial resources, organizations that advance women and other underrepresented minorities in local government. These include the National Forum for Black Public Administrators, the Local Government Hispanic Network, The League of Women in Government and CivicPride. GovHR President Heidi Voorhees was a keynote speaker at the first meeting of the WCMA Women's Leadership Seminar. Our employees and consultants all underwent Implicit Bias Training in the last year and we are frequent speakers on incorporating DEI values in recruitment and selection. We have a list of DEI resources on the front page of our website (https://www.govhrusa.com/diversity-equity-and- inclusion-resources/) that can be accessed by anyone who visits our website. GovHR has formally partnered with the National Forum for Black Public Administrators' consulting arm, i4x, in several recruitment and selection processes throughout the country including Toledo, OH, Ft. Collins, CO, Ann Arbor, MI, Oakland, MI and Arlington, TX. Our partnership reflects our mutual commitment to advancing DEI values and increasing the diversity of local government leaders at the highest levels of the organization. Our Team Project Manager & Main Point of Contact: GovHR Senior Vice President Charlene Stevens will be responsible for your recruitment and selection process. Her biography is attached to this Proposal and her contact information is: Charlene Stevens, Senior Vice President GovHR USA LLC Cottage Grove, MN Telephone: 320-262-0303 Cstevens@govhrusa.com Ms. Stevens joined the firm in 2018 after serving in local government for twenty-two years, including as the Assistant County Manager in Sedgwick County. She is currently working on several executive recruitments, including the Assistant City Administrator of Buffalo, Minnesota; the Finance Director of Burnsville, Minnesota; and the Community Development Director in Oakdale, Minnesota. These recruitments are in varying stages of completion, and Ms. Stevens has the time required to devote to a successful search process for Corcoran’s City Administrator. A complete list of Ms. Stevens’ recruitments is available on our website at www.govhrusa.com. Ms. Stevens will be assisted by a home office Recruitment Coordinator and a Reference Specialist. 10 Price Proposal Summary of Costs Price Recruitment Fee and Estimated Breakdown of Hours: Phase I – Interviews and Brochure Development $3,500 Consultant 25 Phase II – Advertising, Recruitment & Outreach $2,500 Consultant 15, Recruitment Coordinator 5 Phase III – Candidate Evaluation & Background Screening $7,500 Consultant 35, Recruitment Coordinator 15, Reference Specialist 20 Phase IV – Presentation of Candidates $2,500 Consultant 8, Recruitment Coordinator 15 Phase V – Interview Process & Additional Background Screening $2,000 Consultant 15, Recruitment Coordinator 5, Reference Specialist 5 Phase VI – Appointment of Candidate $500 Consultant 4 $18,500 Recruitment Expenses: (not to exceed) Expenses include candidate due diligence efforts 1,500 Advertising: Advertising costs over $2,500 will be placed only with client approval. If less than $2,500, Client is billed only for actual cost. 2,500 Total: $22,500* *We are carefully monitoring recommendations from the federal, state and local governments and working with clients on alternatives to in person meetings. We are fully operational and can work with you via video and by utilizing electronic files. If at the time of recruitment, COVID-19 restrictions are lifted and travel is possible, we are happy to attend meetings in person. Consultant travel expenses are not included in the price proposal. If the consultant is requested to travel to the client, travel costs will be estimated at time of request. Only actual expenses will be billed to the client for reimbursement to GovHR. Possible in-person meetings could include: 1. Recruitment brochure interview process 2. Presentation of recommended candidates 3. Interview Process Any additional consultant visits requested by the City (beyond the three visits listed above) will be billed at $125/hour; $500 for a half day and $950 for a full day. The additional visits may also result in an increase 11 in the travel expenses and those expenses will be billed to the client. This fee does not include travel and accommodations for candidates interviewed. Payment for Fees & Services Professional fees and expenses will be invoiced as follows: 1st Payment: 1/3 of the Recruitment Fee (invoice sent upon acceptance of our proposal). 2nd Payment: 1/3 of the Recruitment Fee and expenses incurred to date (invoice sent following the recommendation of candidates). Final Payment: 1/3 of the Recruitment Fee and all remaining expenses (invoice sent after recruitment is completed). Payment of invoices is due within thirty (30) days of receipt (unless the client advises that its normal payment procedures require 60 days.) Project Timeline Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 Week 12 Week 13 Week 14 Phase I Phase II Phase III Phase IV Phase V Phase VI Weeks 1 & 2 Phase 1: Interviews & Brochure Development Weeks 3 thru 6 Phase 2: Advertising, Candidate Recruitment & Outreach Weeks 7 thru 9 Phase 3: Candidate Evaluation & Background Screening Week 10 Phase 4: Presentation of Recommended Candidates Week 11 & 12 Phase 5: Interview Process & Additional Background Screening Weeks 13 & 14 Phase 6: Appointment of Candidate GovHR would only need assistance from City staff in scheduling interviews with members of the City Council and stakeholders, and with obtaining photographs of the City to include in the brochure. Guarantee GovHR is committed to assisting our clients until a candidate is appointed to the position. Therefore, no additional professional fee will be incurred if the client does not make a selection from the initial group of recommended candidates and requests additional candidates be developed for interview consideration. If additional advertising beyond the Phase I advertising is requested, client will be billed for 12 actual advertising charges. Reimbursable expenses may be incurred should the recruitment process require consultant travel to Corcoran. Upon appointment of a candidate, GovHR provides the following guarantee: should the selected and appointed candidate, at the request of the City or the employee’s own determination, leave the employ of the City within the first 12 months of appointment, we will, if desired, conduct one additional recruitment for the cost of expenses and announcements only. This request must be made within six months of the employee’s departure. Why Choose GovHR? GovHR treats each executive recruitment as a transparent partnership with our client. We believe in engaging with stakeholders early in each recruitment process to fully understand the challenges and opportunities inherent in the leadership position. Understanding the organizational culture is critical to a successful recruitment. We gain this insight and information through meetings (one on one and small groups), surveys and a review of relevant information. This information is reflected in a polished marketing piece that showcases the organization and the area it serves. Our firm was founded on and rooted in a desire to increase the diversity of local government leaders. We regularly engage with and financially support the National Forum for Black Public Administrators, the Local Government Hispanic Network, the League of Women in Government and the Emerging Local Government Leaders. Involvement with these organizations assists us in developing a highly qualified, diverse candidate pool for each executive recruitment. We also heavily utilize social media including LinkedIN, Facebook, Twitter and Instagram to push out employment opportunities and connect with candidates who may not be seeking a position but who would find your opportunity appealing. We pay for databases that have the email addresses for all local government leaders in public safety, public works, public finance, planning and economic development as well as in general administration. This allows us to ensure that we are contacting all candidates who might be interested in your position. In addition, our consultants are located across the country providing us with personal contacts for potential candidates. We do not hesitate to call potential candidates who we believe are a fit for your position. We utilize the information we have gained to evaluate candidates and we conduct a video screening interview to further understand each qualified candidate’s background and experience. We also conduct reference calls and media searches to ensure there are no surprises with respect to a candidate’s background. This information is shared with the client along with our objective assessment of each candidate. We will provide you with a matrix of all of the candidates, noting the relevant experience and background of those we recommend you consider for interview. We are your partner throughout the process, present for the interviews and assisting in the compensation discussions. We guarantee our placements for one year, should the successful candidate leave for any reason. We believe our thorough and transparent process is unparalleled in our field and we hope to have the opportunity to work with you. 13 Signature Page We believe we have provided you with a comprehensive proposal; however, if you would like a service that you do not see in our proposal, please let us know. We can most likely accommodate your request. This proposal will remain in effect for a period of six months from the date of the proposal. We look forward to working with you on this recruitment and selection process! The City of Corcoran, Michigan agrees to retain GovHR USA, LLC (“GovHR”) to conduct a City Administrator Recruitment in accordance with its proposal dated November 21, 2021. The terms of the proposal are incorporated herein and shall become a part of this contract. ACCEPTED: City of Corcoran, Minnesota By: ____________________________________ Title: __________________________________ Date: __________________________________ Billing Contact: __________________________ Billing Contact Email: _____________________ GovHR USA, LLC By: ____________________________________ Title: ___________________________________ Date: ___________________________________ 14 Optional Services GovTemps USA Need an Interim? GovTempsUSA, a subsidiary of GovHR USA, specializes in the temporary placement of positions in local government. The firm offers short-term assignments, in addition to long-term and outsourced arrangements. Our placement professionals at GovTempsUSA have typically enjoyed distinguished careers in local government and displayed a commitment to public service throughout their career. Recorded One-Way Video Interview of Candidates Candidates we recommend for your consideration can complete a one-way video interview with 3 to 5 questions that will be recorded and which you can review electronically at your convenience. This can occur prior to making your decision on which candidates to invite for an interview. Cost $100 per candidate. Leadership/Personality Testing GovHR has experience working with a wide variety of leadership and personality assessment tools, depending on the qualities and experiences the client is seeking in their candidates. These include but are not limited to Luminaspark, Caliper, DISC and others. Depending on the evaluation type selected fees can range between $100 to $500 per candidate. 360° Evaluation As a service to the Client, we offer the option to provide you with a proposal for a 360 ° performance evaluation for the appointed position at six months into his or her employment. This evaluation will include seeking feedback from both elected officials and department directors, along with any other stakeholder the Client feels would be relevant and beneficial. This input will be obtained on a confidential basis with comments known only to the consultant. If you are interested in this option, GovHR will prepare a proposal for this service. CHARLENE STEVENS Ms. Stevens has over twenty years of experience in municipal management. Ms. Stevens has worked in both county and city government and her career covers work in urban, suburban and rural communities. Her career has spanned three states: Minnesota, Kansas and Pennsylvania. Ms. Stevens has expertise in community and civic engagement, having started her career in neighborhood services and led commu nity wide visioning and strategic planning efforts for two different communities. Ms. Stevens ’ strength is her ability to develop strong partnerships with multiple and diverse stakeholders. Through those partnerships, Ms. Stevens helps communities develop consensus and achi evable plans. Ms. Stevens’ results-oriented management has included projects that have expanded parks and preserved greenspace in rapidly developing communities, developed a workforce training center for a large urban county, led downtown development plans for two communiti es and created mentoring and training programs for city staff. Ms. Stevens has appreciated the opportunity to mentor many young pro fessionals, including helping to establish women ’s mentoring groups in three different communities. PROFESSIONAL EDUCATION • Master of Public Administration, University of Kansas, Lawrence, Kansas • Bachelor of Arts, International Relations, Pomona College, Claremont, California • Leadership Wichita Graduate PROFESSIONAL DEVELOPMENT AND SPEAKING ENGAGEMENTS • Instructor, International City and County Management Association (ICMA), Emerging Leaders Development Program • Instructor, ICMA Mid-Career Institute MEMBERSHIPS AND AFFILIATIONS • International City and County Management Association (ICMA) – Current Member • ICMA Task Force on Welcoming New Members - Chair, 2009 - 2015 • ICMA Task Force on Women in the Profession - Member 2012-2014 • ICMA Regional Vice President - ICMA Executive Board Member, 2003 - 2006 • ICMA Committee of Professional Conduct - Chair, 2006 • ICMA Conference Host Committee - Co Chair, 2002 • ICMA Conference Planning Committee - Member, 2001 and 2002 • ICMA Task Force on Small Communities - Member, 1999-2001 • League of Minnesota Cities (LMC) - Board Member, 2013 - 2015 • Coalition of Greater Minnesota Cities (CGMC) - Board Member, 2011 - 2015 • Minnesota City and County Management Association (MCMA) - Current Member • MCMA Task Force on Women in the Profession - Current Member • YMCA of Woodbury Community Board - Current Member and Board Vice Chair • KUCIMAT President - University of Kansas, 2013 - 2014 • Willmar Area Rotary, 2011 - 2015 • Kansas Association of City and County Managers (KACM) - Member, 2006 - 2011 • Association of Pennsylvania Municipal Managers (APMM) - Member, 1997 - 2006 PROFESSIONAL BACKGROUND Over 20 Years of Local Government Leadership and Management Experience • City Administrator, Cottage Grove, MN 2015-2018 • City Administrator, Willmar, MN 2011-2015 • Assistant County Manager, Sedgwick County, KS 2006-2011 • Assistant Township Manager, Lower Gwynedd, PA 1999 -2006 • Assistant Township Manager, Buckingham, PA 1997-1999 • Neighborhood Assistant, City of Wichita, KS 1995-1996 P: 847.380.3240 www.govhrusa.com 847.380.3240 | GovHRusa.com City and County Manager Recruitments 2019 - 2021 STATE CLIENT POSITION POPULATION YEAR Alabama Lee County Chief Administrative Officer 166,831 2021 Alaska Bethel City Manager 6,500 2019 Homer City Manager (Professional Outreach)5,300 2019 Seward City Manager 2,693 2019 Arizona Buckeye City Manager 69,744 2021 Colorado Englewood City Manager 34,957 2019 Connecticut East Hampton Town Manager 13,000 2019 Enfield Town Manager 45,246 2020 Manchester General Manager 59,710 2021 Florida Gainesville Assistant City Manager 133,997 2021 Lakeland City Manager 110,000 2020 Palm Beach Assistant City Manager 85,933 2021 Pinellas County Assistant County Administrator 970,600 2020 Deputy County Administrator/Chief of Staff 970,600 2019 Georgia Albany City Manager 77,434 2021 College Park City Manager 14,500 2021 Illinois Centralia City Manager 13,000 2020 Crest Hill City Administrator 21,169 2021 Decatur Deputy City Manager 76,178 2019 Forsyth Village Administrator 3,490 2021 Fox Lake Village Administrator 10,550 2021 Geneseo City Administrator (Virtual)6,500 2019 Greenville City Manager 7,000 2021 Homewood Assistant Village Manager (Virtual)19,464 2021 La Grange Park Assistant Village Manager 13,579 2020 Lake County County Administrator 703,462 2019 Mundelein Village Administrator 31,385 2020 Niles Village Manager 30,001 2021 North Chicago Chief of Staff 30,020 2021 Northbrook Village Manager 35,000 2021 Oak Brook Village Manager 8,058 2021 Oak Park Assistant Village Manager/Human Resources Director 52,000 2019 Village Manager 52,000 2021 Orland Park Village Manager 60,000 2019 Palos Heights City Administrator (Virtual)12,480 2021 Peoria Assistant City Manager 115234 2021 Pingree Grove Village Manager 10,000 2020 Plainfield Village Administrator 41,734 2021 Princeton City Manager 7,700 2019 847.380.3240 | GovHRusa.com City and County Manager Recruitments 2019 - 2021 STATE CLIENT POSITION POPULATION YEAR River Forest Village Administrator 11,635 2021 Savoy Village Administrator (Virtual)8,607 2020 Schaumburg Township Township Administrator (Virtual)140,000 2021 St. Clair Shores Assistant City Manager (Professional Outreach)59,984 2021 Sycamore City Manager (Professional Outreach)18,557 2021 Vernon Hills Village Manager 25,911 2021 Villa Park Assistant Village Manager (Virtual)22,038 2021 Washington City Administrator 15,700 2021 Wauconda Village Administrator 14,125 2021 Willowbrook Village Administrator 8,967 2019 Winnetka Assistant Village Manager 12,422 2019 Indiana St. John Town Manager (Professional Outreach)18,047 2020 Iowa Knoxville City Manager 7,300 2021 Muscatine City Administrator 23,819 2020 Windsor Heights City Administrator 4,860 2019 Kentucky Paducah City Manager 24,850 2021 Paris City Manager 9,846 2021 Maine Bangor City Manager 33,039 2021 Maryland Sykesville Town Manager 3,941 2019 Westminster City Administrator 18,522 2021 Massachusetts Williamstown Town Manager 7,806 2021 Michigan Charlotte City Manager 9,100 2020 Clawson City Manager 11,946 2021 Eastpointe City Manager 32,673 2019 Ferndale City Manager 20,428 2019 Lincoln Park City Manager 36,665 2019 Ottawa County County Administrator 296,200 2021 Royal Oak City Manager 59,112 2019 Royal Oak Township Township Manager 2,600 2021 Troy Assistant City Manager 83,181 2019 Minnesota Buffalo Assistant City Administrator 15,855 2021 Hibbing City Administrator 15,855 2021 St. Louis Park City Manager 48,662 2021 Waconia City Administrator 13,500 2021 Missouri Ballwin City Administrator 30,181 2020 Cape Girardeau City Manager 38,000 2020 University City Assistant City Manager 35,172 2020 Assistant to the City Manager/Director of Human Resources 35,172 2020 Warrensburg City Manager 20,200 2021 847.380.3240 | GovHRusa.com City and County Manager Recruitments 2019 - 2021 STATE CLIENT POSITION POPULATION YEAR Webster Groves City Manager 22,800 2020 Wildwood City Manager 35,524 2019 Nevada Boulder City City Manager 16,207 2021 New Hampshire Portsmouth City Manager 21,796 2019 New York Long Beach Deputy City Manager (Virtual)33,275 2021 Mamaroneck (Town)Town Administrator 29,156 2021 Scarsdale Village Manager 17,500 2021 North Dakota Minot City Manager 45,700 2020 Texas McKinney Assistant City Manager 191,645 2019 Missouri City Assistant City Manager 74,139 2019 City Manager 74,139 2021 Virginia Chesapeake City Manager 245,000 2019 Portsmouth City Manager 96,000 2020 Salem City Manager 25,643 2019 Virginia Beach City Manager 442,707 2019 Washington Duvall City Administrator (POS)8,090 2021 West Virginia Bridgeport City Manager 8,582 2019 2021 Wisconsin Adams County County Manager/Administrative Coordinator 20,220 2021 Baraboo City Administrator 12,048 2019 Bayside Assistant Village Manager 4,400 2019 Beloit (Town)Town Administrator 7,083 2020 Franklin Director of Administration 36,155 2019 Harrison Village Manager 13,185 2021 Monroe City Administrator 10,827 2020 Plymouth City Administrator/Utilities Manager 8,540 2020 847.380.3240 | GovHRusa.com City and County Manager Recruitments 2019 - 2021 STATE CLIENT POSITION POPULATION YEAR 847.380.3240 | GovHRusa.com City and County Manager Recruitments 2019 - 2021 STATE CLIENT POSITION POPULATION YEAR 847.380.3240 | GovHRusa.com City and County Manager Recruitments 2019 - 2021 STATE CLIENT POSITION POPULATION YEAR 847.380.3240 | GovHRusa.com City and County Manager Recruitments 2019 - 2021 STATE CLIENT POSITION POPULATION YEAR 847.380.3240 | GovHRusa.com City and County Manager Recruitments 2019 - 2021 STATE CLIENT POSITION POPULATION YEAR 847.380.3240 | GovHRusa.com City and County Manager Recruitments 2019 - 2021 STATE CLIENT POSITION POPULATION YEAR 847.380.3240 | GovHRusa.com City and County Manager Recruitments 2019 - 2021 STATE CLIENT POSITION POPULATION YEAR CITY OF HIBBING, MINNESOTA CITY ADMINISTRATOR Executive Recruitment Hibbing, Minnesota Page 2 THE COMMUNITY Located in St. Louis County in northeastern Minnesota and once called the “Iron Capital of the World,” Hibbing traces its origins to a strong, viable mining industry. The Hull Rust Mahoning Mine View is in north Hibbing where the original town began. Described as the “The Grand Canyon of the North” the Hull Rust Mahoning Mine is the world’s largest open pit iron ore mine. Hibbing is the birthplace of Greyhound Bus Lines and hosts the Greyhound Museum. The city also was home to Bob Dylan, Roger Maris and Kevin McHale. Today, Hibbing is the largest city in the range and a regional center for government, retail and medical care. 75,000 people live within a 60-minute drive of Hibbing. The city boasts an active and historic downtown and abundant outdoor recreation. Hibbing offers more than 1500 acres of park land and open space, with 32 neighborhood parks, two golf courses, a dog park and a disc golf course. Cary Lake Park hosts a public beach, boat launch, fishing pier and numerous hiking trails. The Mesabi Trail, 135 miles of paved trail stretching from the Boundary Waters to the Mississippi, also connects to Hibbing offering biking, hiking, walking and inline skating. Winter does not stop recreation in Hibbing with two outdoor skating rinks and well-groomed cross-country skiing and snowshoeing at Cary Lake Park. In addition to all the outdoor amenities, the city also operates the Memorial Arena which provides ice hockey, curling, meeting rooms and the Little Theater/Auditorium and operates the library, which houses a collection to celebrate Bob Dylan. City Hall, built in 1922 and rumored to be modeled after Boston’s Fanniel Hall, is listed on the National Historic Register. The community is served by as strong school district, Hibbing Public Schools, which offers a wide array of curricular and extracurricular opportunities for students, including many hands-on learning experiences in rocketry and engineering. The Historic Hibbing High School was constructed in 1920 at a cost of $3.9 M and today it is estimated to cost $50 M to replace. Much of the work is of a craft that is now obsolete and thus irreplaceable. Fairview Range offers excellent medical services to the community and the city is also served by the Range Regional Airport and is within three hours of the Minneapolis-St. Paul MSA and only 75 miles from Duluth. With all these community amenities and access to outdoor recreation, Hibbing offers a high quality of life for residents, businesses, and visitors. CITY OF HIBBING City Administrator Page 3 DEMOGRAPHICS/ GENERAL INFORMATION (2019 Data) Population: 15,855 Square Miles: 181.83 Racial Makeup: White or Caucasian: 91.1% Black or African American: 2.6% Hispanic or Latino: 2.1% Two or more races: 2.3% Asian 1.9% American Indian or Alaska Native: 0.3% Native Hawaiian or Other Pacific Islander: 0.1% Median Home Value (owner occupied): $109,800 Median Household Income: $49,009 THE ORGANIZATION AND THE CITY ADMINISTRATOR POSITION The City of Hibbing is a statutory city that operates under the Standard Plan with a weak mayor-council form of government. The City of Hibbing has a seven member council, with the Mayor and two council members members elected at large and the remaining four council members elected by ward. The city administrator reports to the mayor and council and is responsible for ensuring that council priorities are enacted and oversees all daily operations. Hibbing is a full-service city and is organized in eight departments – City Clerk, Administration and Human Resources, Building and Zoning, Engineering and Public Works (which includes wastewater and sanitation), City Services (which includes parks and recreation) Public Library and Police and Fire. The city’s 143 FTEs are represented by four bargaining units. The City has a general fund budget of $17M. The Hibbing Economic Development Authority is also funded and staffed by the city. Hibbing Public Utilities provides water, electric, steam and natural gas. The mayor and council appoint the members of the Hibbing Public Utility Commission, which oversees all daily operations and staff of the utility. Hibbing, Minnesota Page 4 Mission Statement The Hibbing City Council and its Boards, Commissions and Staff are committed to provide a community environment that is managed in an effective, accountable, and efficient manner. Further, we shall enhance that quality of life which characterizes our community by providing Hibbing’s residents with the amenities that make it a desirable place to live, work and play. We are the people-oriented organization that will reflect the highest standards of public services consistent with the trust and responsibilities given us. We strive to inform all residents of public issues and listen to their concerns for consideration in community policy. Because city government is its people, we are constantly striving for excellence and are committed to quality and professionalism in providing the best in public services to the citizens of Hibbing. Vision Statement Hibbing openly embraces growth and change. The people of Hibbing encourage enhancement of economic, educational, and cultural opportunities by focusing their vision on: Character, Commitment, and Opportunity. Character - Hibbing radiates a sense of pride, mutual respect and a spirit of togetherness. We celebrate the richness and diversity of our cultural and ethnic heritage. Known for our friendliness and hospitality, the cooperative spirit among community members, business leaders and government propel Hibbing into the twenty- first century and beyond. Commitment - Hibbing provides quality community services and places a priority on the safety and security of its citizens as well as upkeep of its buildings, parks and transportation system. We provide appropriate housing and preserve our historic and established neighborhoods. Building on its strengths, Hibbing sustains a thriving business community and diverse economic base. The community stresses the importance of job creation and business retention, continual job training and life-long learning. Hibbing maintains its clean environment and preserves the City’s beauty and quality of life. Opportunity - Hibbing provides choices and diverse opportunities for all community interests including education, business, government, health care, recreation, leisure and the arts. Citizens participate in an open honest and responsive government process. We interact globally through our advanced technological systems. Hibbing is alive and thriving as a regional force. Its people work together in a cooperative spirit to take ownership in their community and their region. The City of Hibbing has adopted the following mission and vision statements. City Administrator Page 5 EXPECTATIONS AND PRIORITIES The next City Administrator can expect to work with the leadership team and elected officials on a wide variety of projects and initiatives including but not limited to the following: • Community Partnerships: The City Administrator is expected to strengthen the city’s relationship with the Hibbing Public Utilities, the Housing and Redevelopment Authority, Chamber and other community partners. • Succession Planning and Development: The City Administrator will assess opportunities for leadership development to ensure that as senior leaders retire, organizational knowledge is retained and that a pipeline of talent is developed in the organization. • Economic Development: The next administrator will have the opportunity to guide and develop the city’s strategies to continue to diversity the local economy and position the community for continued growth and investment. • Capital Planning and Finance: Like many communities, Hibbing faces the challenge of aging infrastructure, the next city administrator, will ensure that the city has a comprehensive plan for maintenance and/or replacement of current assets. • Health and Wellness Center: The city has identified the need to provide additional community amenities. The next city administrator will need to ensure a strategic plan is in place for this project, including securing private and public funding. • Organizational staffing and assessment: The next city administrator will have the opportunity to assess the current operational structure, staffing and future needs and present opportunities for improvement in service delivery. CANDIDATE REQUIREMENTS • Bachelor’s Degree in Public Administration, Business, Finance or a related field: A Master’s degree in Public Administration or a related field is preferred. • Three years of increased responsibility withing leadership/management roles; preferable within a municipal or government setting is preferred. • Possess strong financial aptitude and demonstrated budget and financial management skills: Working knowledge of municipal finance, budgeting and strategic planning is preferred. • Firm understanding of the complexities of municipal utilities. • A highly collaborative leader with a communicative, team-oriented, and approachable management style. Hibbing, Minnesota Page 6 Executive Recruitment www.GovHRUSA.com The Ideal Candidate Will Be: • Committed to public service and transparency and able to build and maintain trust and integrity. • Able to mentor, develop and empower staff. • Experienced in a union or collective bargaining setting. • Able to build and maintain strong partnerships and relationships with community stakeholders and build consensus. • An exceptional listener with a high level of interpersonal awareness. • Knowledgeable in land use planning, community and economic development, including public financing mechanisms. COMPENSATION AND BENEFITS The starting salary range for the city manager is $108,534 - $144, 705 DOQ. The City of Hibbing provides an excellent and comprehensive benefits package. HOW TO APPLY Interested candidates should apply with a resume, cover letter and five professional references by September 7, 2021, to Charlene Stevens, Senior Vice President, GovHR USA. Finalist interviews with the mayor and council are expected to be held in mid-October. Apply online at www.GovHRjobs.com. Questions may also be directed to Charlene Stevens. The City of Hibbing, MN is an EOE employer. Respectfully, Jesus E. Campa Jesus E. Campa Abstrategicgroup.com (915)208-0197-cell (915)243-1412 Ext. 3 152 Aspen Rd., El Paso, Tx. 79915 915-243-1412 ex. 3 jec@abstrategicgroup.com November 30, 2021 RFP for Executive Search Consulting Services to Select a City Administrator for the City of Corcoran, MN. Attention: Jessica Beise, Administrative Services Director City of Corcoran 8200 County Road 116 Corcoran, MN 55340 763-400-7029 jbeise@corcoranmn.gov Proposal by: Americas Best Strategic Security Group LLC 152 Aspen Rd., El Paso, Texas 79915 Contact Person: Jesus “Eddie” Campa – CEO (915) 243-1412 ext. 3 office (915) 208-0197 cell jec@abstrategicgroup.com STAFF REPORT Agenda Item 10c. Council Meeting: December 9, 2021 Prepared By: Kevin Mattson Topic: Early Site Grading Work Agreement – Bellwether/Newman Action Required: Approval Summary: Earlier this year, the Council directed staff to work with the city attorney to draft an Early Site Grading Work Agreement template for future consideration. Pulte Homes has submitted a request to allow for site grading to take place prior to final plat approval of a future Bellwether development area located on the western half of the former Newman property. For reference, this area is generally bounded by Bellwether 6th/City Open Space Park to the north; Hunters Ridge neighborhood to the west; Bellwether 1st to the east; and the Oswald property to the south (see attached grading plan). The developer plans to use the existing soils on both the Amberly/Bellwether 6th and Newman West grading areas to efficiently balance the remaining site grading within the overall development site. There were preliminary plat comments and conditions that applied to this area and the developer is close to achieving those thresholds – stormwater management items, wetland permits, tree preservation requirements, etc. Financial/Budget: Costs incurred to review the preliminary plat comments and conditions and associated grading and stormwater management plans were paid by the developer. Options: 1. Authorize staff to execute a final version of the Early Site Grading Work Agreement contingent upon the specified conditions for the future Bellwether development. 2. Decline the request. Recommendation: Authorize staff to execute a final version of the Early Site Grading Work Agreement contingent upon the specified conditions for the future Bellwether development. Council Action: Consider a motion to authorize staff to execute a final version of the Early Site Grading Work Agreement contingent upon the specified conditions for the future Bellwether development. Page 2 Attachments: 1. Early Site Grading Work Agreement – Template 2. Engineering memo – plan review comments 3. Newman West – Grading Plan 216846v1 AGREEMENT TO ALLOW EARLY SITE GRADING WORK This AGREEMENT TO ALLOW EARLY SITE GRADING WORK (this “Agreement”) is made this _____ day of ________________, 20__ by and between the City of Corcoran, a Minnesota municipal corporation (the “City”), and ______________________________, a ____________________ (“Developer”), the City and Developer are sometime collectively referred to herein as the “parties” or each a “party”. RECITALS WHEREAS, Developer is the owner of, or has obtained the applicable consent of the owner of the real property described as follows: INSERT LEGAL DESCRIPTION (the “Subject Property”); and WHEREAS, Developer submitted a preliminary plat application to the City to subdivide the Subject Property and construct INSERT PROJECT DETAILS (the “Development”), which was approved by the Corcoran City Council on ____________; and WHEREAS, Developer intends to request approval of the final plat for Phase ___ of the Development and will enter into one or more agreements with the City governing this Phase of the Development including, but not limited to, a Site Development Agreement which will set forth certain requirements and obligations related to the installation of this Phase of the Development; and WHEREAS, Prior to entering into all required agreements governing the installation of the Development, Developer has requested that the City approve preliminary grading and related work upon the Subject Property for Phase ___, as described in the attached Exhibit “A” (“Early Site Grading Work”); and WHEREAS, the Early Site Grading Work for the approved preliminary plat referred to above is described and depicted in the attached Exhibit “A”, and the City may allow for such preliminary work on the Subject Property, subject to Developer executing this Agreement and providing security as required herein; NOW THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties hereto agree as follows: 1. Developer will commence Early Site Grading Work upon the Subject Property only in accordance with the plans and description attached hereto as Exhibit A and to the extent approved by the City Engineer. No work will be undertaken or continued until Developer has: 2 A. Submitted and has received approval from the City Engineer and the applicable watershed district. B. Resolved with the City Engineer and the watershed district any and all areas where Early Site Grading Work will not be permitted. Developer shall comply with any applicable tree preservation plan with respect to the Subject Property. C. Resolved any outstanding drainage and erosion control issues to the satisfaction of the City Engineer and the watershed district. D. Complied with all hours of operation requirements. Hours of operation shall be limited to the construction hours permitted by Corcoran City Code. E. Obtained City approval for all haul routes. Haul routes for vehicles used in transport of materials shall be designated by the City Engineer. The City Engineer has discretion to change the designated haul routes at any time in event of unforeseen circumstances. This Agreement may be terminated and all work on the Subject Property may be halted by the City for Developer’s failure to use the designated haul routes or for any other violation of this Agreement. F. Attended a pre-construction conference with the City Engineer and/or the Public Works Director, or their respective designee. G. Provided to the City a copy of Developer’s NPDES permit and watershed district approval authorizing all of the proposed Early Site Grading Work on the Subject Property. H. Obtained all required approvals related to the Wetland Conservation Act. I. Executed this Agreement and provided to the City all security funds required herein. 2. Developer shall perform all Early Site Grading Work in conformance with the approved plans attached hereto as Exhibit A, as may be amended by the City, Corcoran City Code, the NPDES permit, and any and all watershed requirements. Any work which is not in conformity with approved plans shall be a violation of this Agreement. Developer agrees and hereby grants access to the Subject Properties to the City and watershed district at all reasonable times in order to verify compliance with the terms of this Agreement. Upon receipt of verbal or written notice that any work on the Subject Property is not compliant with the approved plans or any amendment to the same deemed necessary by the City or the watershed district and disclosed to Developer, Developer shall immediately make any required changes or immediately cease all work and take whatever 3 restoration actions are required by the City and/or the watershed district. In the event that Developer fails to cease work or undertake or complete required changes or restoration, the City may utilize any and all escrow or security funds posted by Developer under this Agreement to take the required actions, as well as reimburse itself for any costs incurred by the City, including administrative, engineering, and legal fees and costs, including but not limited to reasonable attorneys’ fees. 3. Developer will undertake such work with knowledge that approval for construction of private improvements has not yet been granted by City and nothing in this Agreement shall be construed as a promise or assurance that such approval will be granted. Therefore, all work undertaken prior to approval and full compliance with Corcoran City Code is solely at the risk of Developer. Developer specifically waives all claims or causes of action of whatever nature against the City, its officers, employees, agents or contractors relative to the work undertaken and this Agreement. Further, this Agreement shall not impact, amend, or replace any Master Development Agreement, individual Phase Site Development Agreement, or any other agreement which may be entered into with respect to the Development. In the event of any conflict between this Agreement and any other such agreement with respect to the Development, the terms of the other agreement shall control. 4. The Developer shall pay all costs incurred by Developer or the City in conjunction with the Early Site Grading Work on the Subject Property, including but not limited to planning, engineering, legal and inspection expenses incurred related to the acceptance of the work, review of plans and documents, and all costs and expenses incurred by the City in monitoring and inspecting the work on the Subject Property. Separate from any posted security, Developer shall deposit ten thousand dollars ($10,000.00) with the City in an escrow account to cover the City’s projected costs related to the Early Site Grading Work. Further, at any point during this Agreement, if the City determines that the posted escrow funds are insufficient, the City shall notify Developer to deposit additional funds and Developer shall so deposit the funds within ten (10) days of that notice. Developer’s failure to post the escrow funds requested by the City shall be grounds for termination of this Agreement by the City, and/or shall permit the City to temporarily halt all work on the Subject Property until such funds are deposited. 5. Developer shall indemnify and hold harmless the City, its elected officials, employees, and agents from any and all claims or causes of action of whatever nature related to the Early Site Grading Work on the Subject Property as set forth in this Agreement. Said indemnity and agreement to hold the City harmless includes, but is not limited to, payment of any and all attorneys’ fees, engineering fees, witness fees or any other costs and disbursements related to this Agreement, including any City fees or costs expended to enforce the terms and conditions of this Agreement. 4 6. Developer hereby agrees to obtain and maintain throughout the duration of any of the Early Site Grading Work on the Subject Property, such duration to include any time necessary for the City to inspect and approve of the work, public liability and property damage insurance coverage covering personal injury, including death, and claims for property damage which may arise out of the Developer’s work or the work of Developer’s contractors or subcontractors or by one directly or indirectly employed by any of them. Liability limits for bodily injury and death shall not be less than $500,000 for one person and $1,000,000 for each occurrence; limits for property damage shall be not less than $200,000 for each occurrence; or a combination single limit policy of $1,000,000 or more. The City and the City Engineer shall be named as additional insured parties on the policy. Developer shall provide the City with a certificate of insurance evidencing the satisfaction of these requirements and the policy shall mandate that thirty (30) days’ written notice be provided to the City and the City Engineer prior to the effective date of any cancellation or non-renewal of the policy, except in the case of non-payment, in which case ten (10) day’s written notice shall be sufficient. The insurance shall be primary and non-contributory as to any policy maintained by the City of Engineer. 7. In order to ensure compliance with this Agreement, or to assure completion or restoration of the site, Developer shall fully execute and deliver to the City this Agreement and all security required by this Agreement. Specifically, Developer shall deposit with the City all funds listed in the attached Exhibit “B” (the “Security”). Such funds are posted to collectively secure all Early Site Grading Work and use of the same shall not be limited to any itemization listed in said Exhibit “B”. The Security shall be in the form of either a cash deposit or a letter of credit, as determined by the City. If a letter of credit is used, such letter of credit shall be compliant with Corcoran City policies and shall be subject to the approval of the City. The City reserves the right to refuse any letter of credit for any reason whatsoever. Upon five (5) days’ written notice to Developer, the City may utilize any of the Security funds to complete needed site restoration, except in emergency situations, as determined by the City, which shall permit the City to utilize the Security funds to complete restoration work immediately and without prior written notice. In the event of an emergency situation which results in such action being taken by the City, the City will provide written notice of any such restoration work as soon as reasonably possible. If costs are incurred by the City for restoration above and beyond the amount of the Security, Developer shall be liable for all additional costs, including engineering, planning and legal fees, including but not limited to reasonable attorneys’ fees and costs, which Developer shall promptly pay upon invoicing, and not later than 30 days after receipt of the invoice. If Developer fails to promptly pay such invoiced amounts, in addition to any other remedy available to the City at law or in equity, the City may recover the amount by drawing upon any other security posted by the Developer for the Development, and Developer hereby consents to such draw. The Security shall only be released upon a determination by the City Engineer that it is no longer 5 required. Failure to maintain the required Security shall be grounds for immediate termination of this Agreement by the City. 8. This Agreement in no way indicates that Development approval beyond the Early Site Grading Work has been granted by the City, and this Agreement shall in no way be construed as evidence of, and in no way implies any such approval. Developer shall make no representations to third parties that this Agreement constitutes or implies that Development approval beyond the Early Site Grading Work as authorized by this Agreement has been granted. 9. Developer shall comply with all laws, ordinances, regulations, and directives of the State of Minnesota, the City, and the watershed district which are applicable to the Subject Property. This Agreement shall be interpreted according to the laws of the State of Minnesota and any action to enforce the terms contained herein shall be brought in Hennepin County, Minnesota. 10. In the event that any provision of this Agreement is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such holding shall pertain only to such provision and shall not invalidate or render unenforceable any other provision herein. 11. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and shall constitute one and the same Agreement. 12. This Agreement constitutes the entirety of the understanding of the parties related to the Early Site Grading Work contemplated herein. It does not affect, and shall be subordinate to any terms contained within other agreements between the parties, related to the Development, including, but not limited to, a Master Development Agreement or any individual Phase Site Development Agreement. No modifications to this Agreement shall be in effect unless reduced to writing and signed by all parties. 13. For the purposes of providing written notice pursuant to this Agreement, written notice shall be valid if provided via personal service, courier, U.S. Mail, or email to the following: If to the City: Att: Public Works Director Kevin Mattson 8200 County Road 116 Corcoran, MN 55340 Email: kmattson@corcoranmn.gov With Copy to: Att: City Administrator 6 8200 County Road 116 Corcoran, MN 55340 Email: bmartens@corcoranmn.gov If to Developer: INSERT CONTACT & ADDRESS Email: INSERT EMAIL 14. The undersigned signatory hereby represents and warranties that he/she is the designated representative of the Developer and maintains the unqualified authorization to bind the Developer to all terms contained herein. Developer further warranties that Developer is the unencumbered owner of the Subject Property or has obtained the written consent of all owners and/or any parties possessing an interest in the Subject Property, to complete the work contemplated herein, pursuant to the terms of this Agreement. [Signatures on pages to follow] 7 IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed as of the day and year first above written. DEVELOPER By: ______________________________ Print:______________________________ Its: _______________________________ STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ___ day of _________, 20__, by ____________________________, the ____________________of_________________________, a _______________________________, on behalf of the _________________________. Notary Public 8 CONSENT OF OWNER ___________________________, as the owner of the Subject Property hereby consents to and subordinates its interest in the Subject Property to the foregoing Agreement dated ______________, 20__. OWNER By: ______________________________ Print:______________________________ Its: _______________________________ STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ___ day of _________, 20__, by ____________________________, the ____________________of_________________________, a _______________________________, on behalf of the _________________________. Notary Public 9 CITY OF CORCORAN By: Brad Martens, City Administrator STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ___ day of ___________, 20__, by Brad Martens, the City Administrator, of the City of Corcoran, a Minnesota municipal corporation, on behalf of the municipal corporation. Notary Public THIS INSTRUMENT WAS DRAFTED BY: John J. Thames, Esq. CARSON, CLELLAND & SCHREDER 6300 Shingle Creek Parkway, Suite 305 Minneapolis, MN 55430 (763) 561-2800 10 EXHIBIT “A” (Approved Early Site Grading Work Plan and Description of Work) 11 EXHIBIT “B” (The “Security”) Memo To: Kevin Mattson, City of Corcoran From: Kent Torve, City Engineer Steve Hegland, PE Project: Newman West Early Grading Plan Review Date: November 11, 2021 Exhibits: This Memorandum is based on a review of the following documents: 1. Newman West Grading Plan, by Sathre Bergquist, Inc. Dated 9/8/21 2. Encore Stormwater Management Plan, by AE2S Updated September 2018 3. Reviewed Amberly XP model from 9/17/2021 since no updated model was provided. General: 1. A written response letter from the engineer shall be provided with text explanation/clarifications for how all items were addressed. 2. Stormwater operation and maintenance agreement will be required at time of final plat approval. 3. LOMR-F process will need to be followed for those lots where floodplain boundary encroaches and does not correspond with finished grading. 4. All comments provided are for the purpose of early grading considerations. Future comments may be provided on future submittals that may affect layout or grading of this development. Developer shall be responsible for making any and all future changes regardless of what was shown on preliminary grading approvals. 5. A Tree Preservation Plan should be provided in which the grading plan is incorporated with the trees to be protected with the development. Tree protective fencing shall be clearly shown on this plan. 6. Wetland permitting is ongoing. Final wetland approvals shall be obtained prior to any impacts. 7. Access to the property shall come from the north via the adjacent Amberly/Bellwether development and no construction equipment shall access from Hunters Ridge. Grading: 1. EOF’s for all areas where stormwater is collected shall be clearly identified on the plans. 2. The EOF’s for pond berms should be 1’ above the HWL with the top of berm 1’ above the EOF. The following pond overflows do not have the proper separation. o Pond 3W o Pond 2W 3. Pond access to 3W should be flattened where it first leaves the trail so vehicles can navigate. November 11, 2021 Newman West Early Grading Kevin Mattson Page 2 of 4 4. Modifications to drainage swales and easements may be required at time of final plat to ensure all common drainage ways are encompassed by an easement. 5. Identify Back to Back (B2B) 100 year storm elevations for Wetlands 8 and 6 to ensure separation to homes is achieved as there does not appear to be an overland EOF. Please run a B2B 100-year event with the outlet pipe from Wetland-7 clogged for the 2nd event with the updated model to ensure that no major impacts result from the piped EOF being clogged. Wetland 6, 7, 8 will be evaluated for impacts to low floors. 6. Adjust drainage swale snipped below to follow lot lines to the extent possible so D&U easement is not necessary over entirety of back yard. 7. Move the EOF of Pond 2W to the north side of the pond so it doesn’t overflow directly onto adjacent property. 8. Slopes to the SE of Pond 1SW are steeper than 4:1 and should be flattened. 9. The slopes in the backyards south of Hunters Ridge shown below are steeper than 4:1 and should be flattened. o 10. Pond 4W will ultimately EOF to the NE across roadway as Wetlands 1 and 5 appear to be locked to the SW. Identify EOF elevation across the roadway. 11. An outlet pipe shall be provided to wetlands 1 and 5 to ensure that wetland hydrology is not impacted by development. This shall be included in the hydraulic model to ensure there are no offsite impacts. An equalization pipe may be necessary between the two wetlands based on elevation information provided. 12. The berm elevations labeled to the south of Pond 4W are incorrect and should be updated. 13. Grading plans shall include a note that temporary grading measures may be necessary at road low points. The contractor shall make adjustments as directed by the city in the field to ensure these areas drain properly and do not create erosion control issues with the site. November 11, 2021 Newman West Early Grading Kevin Mattson Page 3 of 4 14. All drainage swales shall maintain a minimum of 2% slope and all slopes should be 4:1 or flatter. 15. Provide copy of NPDES Permit prior to any onsite disturbance activities. Stormwater: 1. The SWMP has not been updated since 2018. Please provide updated SWMP and model that accounts for adjacent developments (Amberly/Bellwether). Amberly model was most recently submitted and reviewed for consistency with the SWMP. For example, Pond 1W is shown on the stormwater management plan, but not Pond 1SW. However, plans and modeling submitted for Amberly (development to north) has a combined pond 1SW and no pond 1W. This SWMP must take into account the full build out of Newman West/Amberly/Bellwether. Please update SWMP and model to account for full-build out including a combined pond. There needs to be consistent modeling between the developments. 2. Pond 4W the stage-area on the grading plan does not match the XPSWMM model. For example, at 946, the pond area was measured to be around 29,000 SF on the grading plan. But in the model, it’s modeled as 35,626 SF. Please ensure model and plans are consistent. 3. Pond 2W has a 15” RCP outlet downstream of the weir wall as shown in the SWMP. In the XPSWMM model, Pond 2W has an 18” RCP pipe downstream of the weir wall. Make sure they are consistent. 4. Pond 2W has a 100-yr HWL of 926.4 ft. However, on the grading plan, it’s labeled as 926.3. Update to be consistent. 5. WET-6-OFF is modeled in existing conditions with a CN of 85, Tc of 26.8 mins and area of 6.9 acres. In proposed conditions, WET-6-OFF, is modeled with a CN of 84, Tc of 29.8 and area of 6.16 acres. No development or downgrading of HSG is accounted for in WET-25-OFF, WET-6-OFF, and W4-OFFSITE. City requests impervious area of 1.0 acres be accounted for future improvements associated with potential park improvements and water infrastructure. This is based on the concepts presented in the plans. (0.12 acres – Water Tower Site, 0.22 acres – Trails, 0.32 acre – Courts/Park Features * 50% for buffer = 1.0 acres) 6. Narrative still indicates that wetlands are being modeled with CN of 85. Wetlands should be modeled with a CN of 98 per City of Corcoran Stormwater Guidelines. (https://corcoranmn.gov/common/pages/DisplayFile.aspx?itemId=15567509) 7. Provide a summary of the drainage volume discharged to each of the wetlands and the corresponding peak water surface elevations of the 2, 10 and 100 year events. Any increase (or decrease) shall be identified. This will be looked at to ensure wetlands are not starved. Consider impacts to Wetlands #1, 3, 5, 12. These depressions need to be modeled as storage node in existing and proposed conditions to evaluate impacts. 8. Proposed modeling shows that temporary pond 1 is still being modeled. This should not be considered in proposed modeling for full-buildout. November 11, 2021 Newman West Early Grading Kevin Mattson Page 4 of 4 9. A temporary HDPE outlet pipe was provided through this area to drain Wetland 7 during the initial phases of the bellwether development. Identify clearly on plans this line and if the existing HDPE line will stay in place or if the RCP pipe will be installed. 10. The stormwater ponds 2SW, 3SW and 4SW shall have outlets installed to ensure no impacts on adjacent parcels. 11. Outlets to the wetlands should be installed at the time of grading to ensure no impacts to the wetlands or adjacent properties. SWPPP 1. Provide documentation of MPCA Construction Stormwater Permit coverage prior to being authorized to perform any onsite activities. End of Comments STAFF REPORT Agenda Item 10d. Council Meeting: Decmber 9, 2021 Prepared By: Jessica Beise Topic: Chamber of Commerce Representative Action Required: Direction Summary: Councilor Bottema has requested an opportunity to discuss with the Council representation at the I-94 Chamber of Commerce. The idea would be to select an individual or individuals to represent the City at the at the Chamber of Commerce. Council or staff could be considered for the representative (s) for the city. The City annually presents at the Chamber of Commerce at the State of the Cities event and staff does receive invitations to Chamber meetings and events. Financial/Budget: Financial impacts could depend on the number of representatives and the number and types of events that are participated it. Options: 1. Discuss and select representation. Recommendation: Discuss and select representation. Council Action: 1. Discuss and select representation. Attachments: None. City of Corcoran 2021 City Council Schedule Agenda Item 12. December 22, 2021 (Wednesday) • Active Corcoran Planning Applications • Financial Performance Report • Purchase Agreement Extension – St. Therese (expires 1/7/2022) • Zoning Amendment for Assembly Uses • Magnan Acres Preliminary Plat • Zewde Wetland Waiver • 2021 Year in Review • Active Corcoran Planning Applications • 2022 Goal Setting Date January 13, 2022 • Annual Appointments • 2022 City Calendar • 2022 Legislative Priorities • Policy for Tabling Planning Items January 27, 2022 • Presentation – Senator Osmek • Active Corcoran Planning Applications • MS4 Ordinance Update • Urban Conservation Subdivsion • Tavera 3rd Addition • Code Enforcement Process Discussion (any changes for 2022) • Years of Service Recongition - Steve Warren February 10, 2022 • 2022-2023 Capital Improvement Plan • Refunding 2014B Bonds (callable 2/1/2022) February 24, 2022 • Parks and Trails Commission Annual Report • Planning Commission Annual Report • Active Corcoran Planning Applications