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HomeMy WebLinkAbout2021-11-10 Council MinutesCITY OF CORCORAN City Council Meeting Minutes November 10, 2021 - 7:00 pm The Corcoran City Council met on November 10, 20211 i was held in person and the public was present in person audio and video conferencing platform Zoom. n Corcoran, Minnesota. The City Council meeting and remotely through electronic means using the Mayor McKee, Councilor Bottema, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were present. Administrative Services Director Beise, Deputy Clerk Friedrich, City Engineer Torve, Director of Public Safety Gottschalk, and Lieutenant Burns were present. City Planner Works Director Mattson were present via electronic means. 1. Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2. Pledge of Allegiance LindahlPlanner Davis and Public , Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval MOTION: made by Bottema, seconded by Nichols to approve the agenda as presented. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) 4. Commission Representatives Mayor McKee noted Planning Commissioner Jacobs and Parks and Trails Commissioner Meister were present via electronic means. 5. Open Forum (Public Comment Opportunity) Mayor McKee invited residents to communicate in -person or telephonically during the public comment opportunity. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. S. Presentations/Recognitions No presentations or recognitions were heard. 7. Consent Agenda a. Draft Minutes of October 28, 2021 Council Work Session Meeting b. Draft Minutes of October 28, 2021 Council Meeting c. Financial Claims d. 2022 Capital Improvement Plan — Grader Rebuild e. Ordinance Update — Park Rules f. Records Scanning Project MOTION: made by Schultz, seconded by Bottema to approve consent agenda items 7a.f., as presented. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) 8. Assessment Hearing Continuation a. Certifying Delinquent Fees to Hennepin County Administrative Services Director Beise reviewed the process for certifying delinquent recycling and Just control fees to Hennepin County. Administrative Services Director Beise noted fee due dates, and added assessments of $2,500 remaining balance for recycling, and $3,500 remaining balance for Just control. Mayor McKee open the Public Hearing. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or comp hearing. uter. No residents participated in the public MOTION: by McKee, seconded by Vehrenkamp to close the Public Hearing. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) MOTION: by Bottema, seconded by Nichols to approve Resolution 2021-124 Certifying the 2021 Delinquent Dust Control Fees to Hennepin County Auditor for Collection in 2022; and to approve Resolution 2021-125 Certifying the 2021 Delinquent Recycling Fees to the Hennepin County Auditor for Collection in 2022. Council and staff discussed current delinquent balances were consistent with prior years' delinquent balances. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) 9. Planning Business (Public Comment Opportunity) Mayor McKee noted residents are invited t0 participate in person and telephonically for public comment opportunity for items 9a-d. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. a. Rezoning, Site Plan, Conditional Use Permit, Variance, and Preliminary Plat for Garages Too City Planner Lindahl reviewed the application history to date with the existing parcels, noted the property has been guided light industrial for approximately 20 years. City Planner Lindahl noted when sewer and water is available the property is rezoned to the zoning district compatible with underlying land use. City Planner Lindahl clarified the mini -storage unit parcel is an industrial lot, with the home lot remaining urban reserve. City Planner Lindahl noted the concept plan was reviewed in March by Council, with the Planning Commission recommending denial based on the municipal water services requiremenfi. City Planner Lindahl reviewed architectural aspects and landscaping.. City Planner Lindahl noted HWY 55 access is a temporary condition until a future frontage road is built and would then be a requirement of project to utilize the frontage road for access from HWY 55. City Planner Lindahl reviewed all stormwater requirements will be managed on -site, with city engineer ensuring state watershed and local regulations are met. Council and staff discussed the future entrance from Pioneer Trail or Rolling Hills Road to HWY 55 once the frontage road is built. Council and staff reviewed denial recommendation by Planning Commission was due to variance findings not being met, noting project was premature without availability of municipal sewer and water. Council noted sewer and water services are not necessary with this type of project. Council and staff discussed turn lanes and traffic implications on HWY 55, noting MnDOT indicated no improvements were necessary to HWY 55 with current driveway plans. City Planner Lindahl noted the driveway is in the City of Medina and applicant would be responsible to coordinate all driveway permits through the City of Medina. Council discussed Horseshoe Trail drainage issues with water runoff from parking lot and roof of project. City Planner Lindahl noted existing draining patterns will be maintained. City Engineer Torve identified a culvert on the residential parcel driveway adjacent to the project, was identified as a pinch point and noted the applicant would have the driveway redone. City Engineer Torve noted water drainage runs downhill, crosses the road, and continues to the north side. City Engineer Torve noted there is not a significant flow of water ending at the city drainage culvert. City Engineer Torve noted the existing water drainage system has been reviewed and stormwater improvements to parcel would necessitate a city project on stormwater drainage and downhill system. Council noted size of culverts would need to be enlarged, to be brought to current standard on the south side of the road with a future project. 2 Council and staff discussed future stormwater project improvement costs. Council noted obtaining a feasibility study for the area. Council noted an existing business operated from the parcel, traffic concerns, keyed gate access, and room for turning a trailer around in the area. City Planner Lindahl noted driveway design needs to be approved by engineering. City Planner Lindahl noted a home occupation license was issued to the previous business at the site. Council noted the application has received significant upgrades since the initial Planning Commission submission. Council and staff discussed watershed review, noting water suppression than 12,000 square fee work or r To building size, and noted fire break greater t. Council and staff discussed storage it epair allowed in storage units, and business security monitoring. Chris Scherber, applicant, discussed cameras and motion sensors on other properties owned th ems not allowed, noting no automobile noting e same security on the project will exist, and noted gated access for the project. Mr. Scherber mentioned monitoring is continuous 24/7, noting fihere have not been many issues with the tenants. Mr. Scherber noted operation hours of 7:00 am to 9:00 pm for the mini storage business. Council discussed including language for property improvements within the project. City Planner Lindahl noted if improvement is required to serve the project, a condition could be made, however there are no improvements identified on the project. City Planner Lindahl noted future projects could include adjacent property owners. Public Works Director Mattson explained the engineering conditions memo outlines the improvement process and noted a limited time to determine improvements prior to the preliminary plat. Council reviewed existing wetland issues within area prior to development construction and causes to the existing stormwater condition in area. Public Works Director Mattson noted if Council is considering a stormwater improvement project coinciding with applicants improved culvert on parcel, a feasibility study would be helpful to understand costs involved, prior to final plat application. Commissioner Jacobs noted Planning Commission discussed addition of outhouses and trash receptacle not included on original site plan. City Planner Lindahl noted items were not included on revised site plan as it was not recommended by the Planning Commission, as Planning Commission recommended denial. City Planner Lindahl noted applicant spoke at the Planning Commission regarding both outhouses and trash receptacles. Council noted the trash handling ordinance and a required pickup services and conditions. Administrative Services Director Beise noted the ordinance language references specific definitions of use required for trash pickup, noting nuisance ordinance as an option for enforcement action regarding trash, if necessary. Council and staff reviewed connection and assessments. City Planner Lindahl noted trunk charges would still be applicable, though water connection would not. Council noted landscaping requirement of 52 trees and 207 shrubs, with 15 trees Offsite, does not comply with code. City Planner Lindahl noted there is no credit in place for off -site trees. City Planner Lindahl indicated a change to condition 7d., could include language for credit on the Offsite trees, and preserve existing trees on SE property line, plant 8 offsite trees to the north with 54 new trees and 207 shrubs. Council noted screening to the north is important and maintaining adherence to code requirements. Council and staff discussed Paragraph 9 referencing trees and shrubs near retaining wall on proposed landscaping design, noting importance of planting, and staking trees, and lot line screening regarding code and screening of affected parcels. Council and staff reviewed area for planting and landscaping requirements, size of building, and parcel size. MOTION: by Vehrenkamp, seconded by Schultz to adopt Ordinance 2021-431 Amending Title X (Zoning Ordinance) of the City Code to Classify Certain Lane Located at 22400 State Highway 55 (PID 32-119-23-44-0001) (City File 21-016) Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) MOTION: by Schultz, seconded by Vehrenkamp to approve Resolution 2021-94 Findings of Fact for Rezoning for 22400 State Highway 55 (PID 32-119-23-44-0001) (City File 21-016) Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) MOTION: by Bottema, seconded by Schultz to approve Resolution 2021-95 Site Plan and Conditional Use Permit for the Properties Located at 22400 State Highway 55 and 6315 Horseshoe Bend Drive (PID 32-119-23-44-0001 and 32-119-23-44-0009) (City File 21-016); to approve Resolution 2021-96 3 Variance for the Properties Located at 22400 State Highway 55 and 6315 Horseshoe Bend Drive (PID 32-119-23-44-0001 and 32-119-23-44-0009) (City File 21-016); and to approve Resolution 2021-97 Preliminary Plat for the Properties Located at 22400 State Highway 55 and 6315 Horseshoe Bend Drive (PID 32-119-23-44-0001 and 32-119-23-44-0009) (City File 21 -01 6) Council noted consensus of feasibility study costs for improvements to project area prior to preliminary plat. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) b. Planned Unit Development Amendment for Tavera City Planner Lindahl outlined the approved stockpile includes a height limit of 20 feet at t extension and noted the current request adding 4 stockpiles on the southeast corner of t he Horseshoe he project. City Planner Lindahl reviewed options for modified conditions. Council and staff discussed stockpiles and circumstances of City not being informed. Public Works Director Mattson clarified the mass of stockpile cannot be spread out further. Council discussed options of increased height for existing stockpiles, altering stockpile locations, and stormwater runoff implications. Public Works Director Mattson noted existing stockpile, general area guidelines, increased height elevation of existing stockpile, and volume of dirt footprint of existing stockpile. Paul Tabone, Lennar Homes, reviewed stockpiles, additional earthwork estimations and studies noting 35,000 is needed for northern section of project, and additional stockpiles are needed for grading in 2022. Mr. Tabone noted appropriate material staging for 3rd and 4th addition final plats. Mr. Tabone noted the soils are more difficult to work with than originally anticipated, and when grading is needed further north, the fill is available. Mr. Tabone noted removing fill from existing stockpiles to 20 feet, and moving dirt to other sites needing grading, and being prepared for spring. Mr. Tabone opined on factors considered in moving dirt to the north and then moving dirt again to the south, with the 1st and 2nd additions under construction, dirt would need to be hauled around the construction site and would impact County Road 116 and Hackamore Road traffic. Council noted the northern middle stockpile can hold the volume of dirt, but fill is needed on the south when grading is completed. Council noted location of stockpile off Hackamore is not ideal. Council discussed standards, adherence to approved plans, and management of future grading stockpiles. r. Tabone noted the soil was unpredictable, but acknowledged problem of height issue, and utilizi Mng the stockpile as soon as possible. MOTION: made by Schultz, seconded by Bottema approving Resolution 2021 -1 17 Planned Unit Development (PUD) Amendment for "Tavera 1st Addition" for Lennar (PID 35-1 19-23-41 -0002) (City File 21-043) to include a change to condition 4 stating `No building will be issued for the project until the stockpiles are moved as directed by Council and the site is brought into compliance'; and include a condition 5 stating `The four stockpiles are approved through October 1, 2022. If the four stockpiles are required to remain beyond that date, the applicant must apply for an extension and present the request to the Council prior to that expiration date.' Council and staff discussed difference of stockpiles and material actively being worked on, and reviewed changes to conditions within the Resolution. Council and staff clarified location of four additional stockpiles and addition of condition 5. Council discussed the previously approved stockpile and moving as much material to that specific stockpile as possible as part of condition 5. Council noted the previously approved stockpile was not out of compliance. Council and staff noted the previously approved stockpile height and footprint constraints allows enough information to determine stockpile size. Council noted adhering to the four stockpile violations and request by applicant on the four additional stockpiles. Voting Aye: McKee, Bottema, Schultz, and Vehrenkamp Nay: Nichols (Motion carried 4:1) Mayor McKee called for a recess at 9:07 pm. Mayor McKee called meeting back to order at 9:13 pm. c. Campaign Sign Policy Planner Davis outlined the campaign sign policy meetings and requests by Council. Planner Davis noted Council direction included consistent treatment of campaign signs with a -frame (or sandwich )oard) signs and are the only type of sign temporarily permitted in the right-of-way per City Code; and establishing a standard for campaign signs and a -frame signs to be at least 74eet from the edge of the roadway, noting current policy states 154eet from the edge of a roadway. Council discussed recent update to policy in 2015 to 154eet as standard distance from edge of the road, and recommendation of staff to remain at 154eet standard, and purpose of changing the standard. Council discussed i complcafiions for residents who do not have 154eet to place a sign on property citing tree lines at the edge of roads as an example. Council discussed safety issue with installing signs 74eet off the road. MOTION: made by McKee, seconded by Nichols to amend campaign sign policy t0 allow fo obstruct vehicle and pedestrian traffic Voting Aye: McKee, and Nichols Nay: Schultz, and Vehrenkamp r Abstain: Bottema (Motion fails 2:2:1) Council discussed with failed vote, a -frame signs will be allowed up to the road right-of-way, but regular signs will not be. Council noted consistency in sign policies. Planner Davis clarified campaign sign policies, and noted the City can regulate the location, but not the size or number of signs. Council noted if a campaign sign is in the form of an a -frame, during campaign season, distance can be regulated by the city to 15- feet of the edge of road. Planner Davis noted current city code allows businesses to use a -frame signs for temporary advertisement, limited in size, and limited for 30 days at a time. d. Sign Ordinance Update Planner Davis reviewed history of sign ordinance updates, and overview of requests by Council to address treatment of construction signs. Planner Davis noted Council direction included consistent standard for treatment of a -frame (or sandwich board) signs and campaign signs placed in the right-of- way, substitution clauses, and procedure for permitting. Council discussed signs for multiple businesses and a -frame signs, setback distance of signs, pedestrian walkways, and right-of-way. Planner Davis noted changes to language for permitting process and include instructions on permits that are denied, and the applicant's appeal rights. Planner Davis reviewed updated definition of construction signs and construction sites, and construction sign provisions language. Council and staff discussed the 7400t limit and a -frame signs in the downtown core area and streets, pedestrian walkways and sign curb limits, and maximum setbacks. Council and staff discussed separating a- frame signs from construction signs and removal of standard g. MOTION: made by Nichols, seconded by McKee to adopt Ordinance 2021-434 Amending the Text of Chapter 84.02 of the Corcoran City Code Related to Temporary Sign and Sign Permit Provisions with amendment removing standard g., referencing sandwich board and a -frame signs. (City File 21-027) Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp Nay: Abstain: Bottema (Motion carried 4:0:1) Planner Davis noted on Resolution 2021-106, under Therefore, Be It Resolved, the Findings 1, referencing sandwich boards will need to removed. MOTION: made by Schultz, seconded by McKee to approve Resolution 2021-106 Findings of Fact for an Ordinance Amending the Text of Chapter 84 of the Corcoran City Code with amendment removing Findings 1., referencing sandwich board and a -frame signs. (City File 21-027) Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp Nay: Abstain: Bottema (Motion carried 4:0:1) MOTION: made by McKee, seconded by Schultz to adopt Ordinance 2021-435 Summary of Ordinance 2021-434. (City File 21-027) Planner Davis noted deletion of references to a -frame and sandwich board in the summary ordinance. Mayor McKee amended motion to delete any a -frame or sandwich board reference within the summary ordinance. 5 10. Voting Aye: McKee, Schultz, and Vehrenkamp Nay: (Motion fails 3:0:2) Abstain: Bottema and Nichols MOTION: made by McKee, seconded by Schultz to adopt Ordinance 2021-435 Summary of Ordinance 2021-434 as amended. (City File 21-027) Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carries 5:0) Unfinished Business (Public Comment Opportunity) Mayor McKee invited residents to participate in person and telephonically to comment on Unfinished Business. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. a. Request for Proposals — Executive Search Firm Administrative Services Director Beise summarized fihe RFP for an executive search firm to assist with the recruitment process. Council discussed city administrator job description and directed current City Feting. Administrator Martens to refine current job description and bring back to a future Council Council noted scheduling a work session with the recruiter rather than asub-committee. Adstrative Services Director Beise noted a work session would be a public meeting. Council discussed the city administrator interview process and noting attendance of full council would require a public meeting. MOTION: made by McKee, seconded by Schultz directing staff to issue a request for proposals as presented. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) New Business (Public Comment Opportunity) Mayor McKee invited residents to participate in person and telephonically to comment on New Business. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. Councilmember Vehrenkamp requested an item be added under New Business to discuss church steeples, bell towers, etc., and ability for entity to rebuild structures in case of weather -related incidents. MOTION: made by McKee, seconded by Schultz to add 11 e., as New Business with presentation by Councilmember Vehrenkamp. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) a. Draft 2022 Fee Schedule Administrative Services Director Beise reviewed the 2022 Draft Fee Schedule. Administrative Services Director Beise noted review of credit card vendor utilization, options, and potential credit card fees. Administrative Services Director Beise outlined charges by City including flat fees and valuation permit fees. Council inquired about credit card percentage fees, and fee limit to 1.49 percent, with city portion cost of 2 percent. Finance Manager Ung noted a 2 percent city fee would be paid from Enterprise Fund. Council and staff discussed permit fees, financial analysis of fees and ongoing so no change at this time, but possibly in the first or second quarter of 2022. Council and staff discussed TLAC fees in the NE and SE portions of the city, city fees per acre, noting review of current TLAC fees in relatI if ion to estimated future costs, and adjusting the trunk fees where applicable. Council and staff noted the recent moratorium on building in the NE portion of Corcoran, places the emphasis on fees in the SE portion of Corcoran regarding anticipated cost. b. Planning Commission Resignation Administrative Services Director Beise reviewed resignation from Planning Commissioner Meredith Wu. Council discussed options for filling vacancy. MOTION: made by Bottema, seconded by Schultz to appoint Gerald Van Den Einde to the Planning Commission. Council noted Commissioner Wu's commitment and service to the Planning Commission, Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) c. Policy for Tabling Items Administrative Services Director Beise requested feedback from Council. Council discussed 60-day decision -making process regarding application review, and subsequent 60-day extension requests by applicant. Council and staff discussed monetary implications to applicant and escrow balances. Council discussed implementing a policy that stops the City's review timeline. City Planner Lindahl noted historically extensions h ave been granted by applicant with tabling an item to continue discussions. Council directed staff to consult with city attorney to review language on applicant -requested extension letter that are pulled from an agenda regarding 14-day review period and bring back to Council at a future meeting. d. Firearm Ordinance Update Lieutenant Burns reviewed firearms ordinance updates and made a request for two Councilmembers to volunteer for a committee to review updates. Council and staff reviewed current ordinance regarding firearms, target practice, and shooting times. Councilmember Vehrenkamp and Bottema volunteered to participate on the committee. Director of Public Safety Gottschalk reviewed the process for subcommittee participation and putting together recommendations on updates prior to work session for more public comment. e. Ordinance Review of Bell Tower, Tower, and Upper Ridgeline on Churches Council asked staff to review ordinances relating to bell towers, towers, and upper ridgelines of churches. Planner Davis noted spires are addressed as an architectural element and are exempt from height limitations. Council and staff discussed the purpose of updating ordinance pertaining to bell towers, towers, and upper ridgelines of churches, and what code currently states. Council noted creation of a subcommittee regarding current ordinance of bell towers, towers, spires, and architectural elements above the ridgeline of churches. 12. Staff Reports; none received. 13.2021 City Council Schedule The schedule was included but not reviewed. 14. Adjournment MOTION: made by McKee, seconded by Bottema to adjourn. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) Meeting adjourned at 10:21 pm. qr Michelle Friedrich —Deputy Clerk 7