HomeMy WebLinkAbout2021-10-28 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
October 23, 2021 - 7:00 pm
The Corcoran City Council met on October 28, 2021, in Corcoran, Minnesota. The City Council meeting
was held in person and the public was present in person and remotely through electronic means using the
audio and video conferencing platform Zoom.
Mayor McKee, Councilor Bottema, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were
present.
City Administrator Martens, Administrative Services Director Beise, Planner Davis, Public Works Director
Mattson, City Attorney Thames and Director of Public Works Gottschalk were present.
1. Call to Order/Roll Call
Mayor McKee called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance.
3. Agenda Approval
City Administrator Martens requested item 7f. Northeast Water Supply Geotechnical Services, be
pulled from Consent Agenda item per discussion at the work session. City Administrator Martens
reviewed public comment opportunities, noting the continuation of item 8a., Assessment Hearing for
Corcoran Trail East and West. Councilor Bottema requested a Fire Training report be added as item
12c., under Staff Reports.
M( TION: made by Nichols, seconded by Schultz to approve the agenda as modified.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
4. Commission Representatives
Mayor McKee noted Planning Commissioner Wu was present and Parks and Trails Commissioner
Anderson was present via electronic means.
5. an Forum (Public Co entopportunity)
Mayor McKee invited residents to communicate in -person or telephonically during the public comment
opportunity. Administrative Services Director Beise explained the instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer.
Greg Hoglund, 19220 Hackamore Road, thanked Council for action taken on the recent Lennar PUD
amendment for the Tavera neighborhood. Mr. Hoglund opined on the City's history with Lennar
Builders in the Ravinia neighborhood.
S. Presentations/Recognitions
No presentations or recognitions were heard.
7. Consent Agenda
a. Draft Minutes of October 14, 2021 Council Meeting
b. Financial Claims
c. Special Revenue Fund Creation ARPA Funds
d. Hennepin County Youth Sports Grant Application
e. Test Well #2 — Approve Design and Bidding
f. Northeast Water Supply — Geotechnical Services
g. Table PUD Amendment Request -- Tavera
1
Council requested further discussion on items 7f., and 7g,
MOTION: made by Nichols, seconded by Vehrenkamp to approve consent agenda items a-e.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
Regarding item 7f., Public Works Director Mattson noted in response to earlier Council work session
discussion, identification of future soil boring work will be necessary, and noted a new estimated cost
for additional soil boring services.
MOTION: made by Nichols, seconded by Schultz to amend the total proposed amount for
geotechnical services not to exceed $40,000 with Braun Intertec.
Council noted importance of soil boring services.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp Nay: Abstain: Bottema
'Motion carried 4:0:1)
Regarding item 7g., Table Amendment Requesfi —Tavera, Council noted tabling item does not annul
moratorium on building permits in the Tavera development.
MOTION: made by Schultz, seconded by McKee to table item 7g., to the November 10, 2021 Council
meeting.
Council noted presently the stockpiles of dirt storage are covered by straw.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
8. Assessment Hearing Continuation
a. Corcoran Trail East/West Improvement Project
City Administrator Martens noted the assessment hearing continuation on Corcoran Trail East and
West, reviewed project history, and noted amending the resolution to include deferment of assessment
on two vacant properties, for up to 20 years with conditions. City Administrator Martens noted the
possibility of an additional City cost of $7,200 for the two vacant properties, if the parcels remain vacant
past the 20-year timeline.
Mayor McKee opened continuation of assessment hearing. Administrative Services Director Beise
explained the instructions to participate in the meeting via the Zoom video format and reviewed
instructions for participation in the meeting through telephone or computer. No residents participated in
the continuation of assessment hearing. City Administrator Martens mentioned ongoing conversations
with two property owners regarding the assessment process.
MOTION: by Bottema, seconded by Schultz to close the public hearing.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
Council and staff discussed assessment payment timeline regarding vacant properties and payment of
deferred assessment at the time of sale of vacant properties.
MOTION: by Nichols, seconded by Schultz to approve Resolution 2021 -1 19 Adopting the Assessment
Roll for the Corcoran Trail East and West Street Improvement Project.
Council inquired on the completion date of project. Public Works Director Mattson noted shouldering
and cleanup work completion this fall with restoration completion in the spring of 2022.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
Planning Business (Public Comment Opportunity)
Mayor McKee noted residents are invited to participate in person and telephonically. Administrative
Services Director Beise explained the instructions t0 participate in the meeting via the Zoom video
format and reviewed instructions for participation in the meeting through telephone or computer. No
residents participated in the public comment opportunity.
a. Final Plat and Final Planned Unit Development (PUD) Plan for "Amberly 1st Addition" and
"Bellwether 6th Addition"
Planner Davis reviewed the PUD request for Amberly 1 St Addition and Bellwether 6th Addition. Planner
Davis noted the Bellwether 6th Addition dedicates a revised 5.6-acre park dedication, including land for
2
well house and potential water tower. Planner Davis reviewed Stieg Road improvements included
within this phase, and current grading and trunk infrastructure. Council and staff discussed park design,
open park space, lighting sources, and future park planning within the neighborhood. Council noted
possible water storage structure within existing park area, recognized the park is undersized per the
Comprehensive Plan specifications, and noted both Ravinia and Bellwether parks are on the low end of
specifications. Council discussed future development park space.
MOTION: by Bottema, seconded by Schultz to approve Resolution 2021 -1 15 Final Planned Unit
Development (PUD) Plan for "Amberly 1st Addition" and "Bellwether 6th Addition" (PID 01-119-23-34-
0002) (City file 21-037); and to approve Resolution 2021 -1 16 Final Plat and Development Contract for
"Amberly 1 st Addition" and "Bellwether 6th Addition" (PI D 01 -1 19-23-34-0002) (City file 21-037).
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
b. Zoning Amendment for Assembly Uses
Planner Davis reviewed the zoning amendment request for assembly uses, noting two public hearings
on potential options in regulating assembly uses in urban low- and medium -density residential districts.
Planner Davis reviewed Option 1 and noted daycare facilities accessory to educational facilities or
places of worship/assembly would also be removed from previously allowed. Planner Davis reviewed
Option 2 and noted it does not propose any changes to licensed residential facilities serving 7-16
residents. Planner Davis outlined the benefits and additional considerations for each option. Planner
Davis noted Planning Commission recommendation and discussed that final Zoning Ordinance
Amendment language be returned to the Planning Commission for a Public Hearing on December 2
with Council approval, with adoption of the amendment prior to January 1, 2022.
MOTION: made by Bottema, seconded by Nichols proceed with Option 2 and proceed with refining the
standards.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
c. Construction Hours Update
Planner Davis reviewed the construction hours update as lam to 7pm, Monday thru Friday; and Sam to
4pm on weekends and holidays, with flexibility for individual property owners completing their own
projects or contractors completing necessary repairs due to large-scale weather events. Planner Davis
noted the new construction hour language would be included within the building permit process to allow
for police enforcement if necessary. Planner Davis noted effective date as January 1, 2022, to allow
time to notify affected parties. Council noted situations where building permits are not necessary for
homeowners and defining construction noise for non -permit activity, such as using a pneumatic
sprayer, or compressor to clean deck, and discussed activity outside of construction hours.
Commissioner Wu commented on hours of construction posted within permit, and noted it is
contractor's responsibility to understand what is acceptable. Council noted communication with
residents via we
bsite and newsletter of the change in construction hours. Council and staff discussed
various scenarios involving possible noise nuisances, review of complaints, and process to comply or
enforce.
MOTION: made by Schultz, seconded by Nichols to approve Ordinance 2021-438 Amending the Text
of Chapter 82 (Nuisances) of the Corcoran City Code (City File 21-052); to approve Resolution 2021-
122 Approving Findings of Fact for an Ordinance Amending the Text of Chapter 82 of the Corcoran
City Code (City File 21-052); to approve Ordinance 2021-439 Summary Ordinance of 2021-438 (City
File 21-052).
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
10. Unfinished Business (Public Comment Opportunity)
Mayor McKee invited residents to participate in person and telephonically to comment on Unfinished
Business. Administrative Services Director Beise explained the instructions to participate in the meeting
via the Zoom video format and reviewed instructions for participation in the meeting through telephone
or computer. No residents participated in the public comment opportunity.
3
a. Planning Commission Appointment
Council noted six applicants were interested, one withdrawal due to time and work constraints, and four
remaining candidates for the Planning Commission. The recommending subcommittee noted Corinne
Brummond as the recommended candidate. Council noted a 4-month term remaining in the vacated
seat.
MOTION: made by Nichols, seconded by Schultz to appoint Corinne Brummond to the vacant Planning
Commission seat for the remaining 4-1on11ter1.
Council thanked all applicants for their interest in serving on the Planning Commission.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
invited
Mayor McKee residents to participate in person and telephonically to comment on New
Business. Administrative Services Director Beise explained the instructions to participate in the meeting
vi
a the Zoom video format and reviewed instructions for participation in the meeting through telephone
or computer. No residents parfiicipated in the public comment opportunity
.
a. Compensation Structure Amendme
and findings within the compensation review. City Administrator Martens
Gmach3s recent assistance with review of compensation structure, and Mr. Gmach's history on the
Council with review of the compensation structure. City Administrator Martens revi
Cewed benefit
comparisons among selected cities and budget impacts with compensation structure proposal in 2022.
Council discussed maintaining status quo until new city administrator is selected to allow the new city
administrator to comment on pay compensation structure and benefits. Council discussed comparable
data from existing cities and noted data will not likely change. Council consensus was to approve the
2022 Compensation Structure Amendment as presented.
MOTION: made by McKee, seconded by Vehrenkamp to approve the 2022 Compensation Structure
Amendment as presented.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
b. 2022 Benefits Summary
Administrative Services Director Beise reviewed the 2022 Benefits Summary, noting a favorable
increase of 3.63 percent, which equates to a slight deduction in the proposed City contribution.
MOTION: made by Bottema, seconded by Nichols to approve the 2022 Benefits Summary as
presented.
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp
(Motion carried 5:0)
c. Schedule Work Session — Urban Conservation Ordinance
City Administrator Martens reviewed the work session topic and date. Mayor McKee called for a work
session for November 22, 2021, at 5:30 pm.
d. City Administrator Recruitment Process
City Administrator Martens reviewed the process in implementing and hiring a new city administrator.
MOTION: made by Nichols, seconded by McKee to accept resignation of City Administrator Brad
Martens.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp Nay: Bottema
(Motion carried 4:1)
Council discussed the pros and cons with contracting with a professional recruitment firm to fill the city
administrator position. Council discussed costs associated with recruiting services. City Administrator
Martens noted approximately a $20,000 cost associated with recruiting services and noted a possible
conflict of interest if an internal candidate who works with human resources and hiring applies as an
applicant for the position. Council and staff discussed options available in utilizing an interim
administrator until the position can be filled. Administrative Services Director Beise noted an interest in
acting as the interim city administrator. Council noted utilizing Administrative Services Director Beise
4
nt Proposal
City Administrator Martens reviewed the compensation structure amendment proposal, comparative
cities in
volved,
as an interim city administrator. City Administrator Martens noted setting parameters for direction in
interim position length. Council noted review of internal hiring processes to maintain the successful
team that has been implemented by City Administrator Martens. Council expressed desire to best
serve community and staff by including a comprehensive search for candidates to fill the position and
utilizing Administrative Services Director Beise as the interim city administrator through the process.
Council directed staff to formulate RFP criteria for a recruitment firm, establish a timeline, and draft a
resolution appointing Administrative Services Director Beise to interim city administrator, delegate
existing staff with applicable tasks, and include a temporary position to fill remaining tasks of
administrative services director position during the interim period. Council discussed a preliminary
time it may take to find a suitable candidate.
RFP timeline, considered amount of
12. Staff Reports
a. Active Planning Applications; Council received report.
b. 2021 Financial Performance Report
City Administrator Martens noted positive financial position in the third quarter and noted the remaining
challenges in staffing in the police department.
c. Fire Drill Update by Councilor Bottema
Councilor Bottema presented the training exercises completed by local fire departments on controlled
13. 2021 City Council Schedule
The schedule was included but not reviewed.
14. Adjournment
MOTION: made by Nichols, seconded by Bottema to adjo
Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehre
(Motion carried 5:0)
Meeting adjourned at 9:07pm.
Michelle Friedrich —Deputy Clerk
5
urn
nkamp