HomeMy WebLinkAbout2018-11-13 Charter Commission Minutes
CITY OF CORCORAN
Charter Commission Minutes
Thursday, November 13, 2018 – 6:00pm
1
The Corcoran Charter Commission met on November 13, 2018, at City Hall in Corcoran,
Minnesota. Present were Commissioners Asleson, Lother, Theis, and Tilbury. Excused
were Commissioner Christenson and Commissioner Gmach.
Also present were City Administrator Martens and City Clerk/Administrative Services
Coordinator Beise.
1. Call to Order
Commission Chair Lother called the meeting to order at 6:17 pm.
2. Pledge of Allegiance
Commission Chair Lother invited all in attendance to rise and join in the Pledge of
Allegiance.
3. Election of Officers
a. Chair
b. Vice Chair
c. Secretary
MOTION: made by Asleson, seconded by Tilbury to appoint Brian Lother as Chair,
George Gmach as Vice Chair, and Dorothy Theis as Secretary for a term expiring
December 31, 2019.
Voting Aye: Asleson, Lother, Theis, and Tilbury
(Motion carried 4:0)
4. Approval of Agenda
MOTION: made by Theis, seconded by Tilbury to approve the agenda as presented.
Voting Aye: Asleson, Lother, Theis, and Tilbury
(Motion carried 4:0)
5. Open Forum
No persons were present for Open Forum.
6. Approval of Minutes
a. Draft Minutes of October 27, 2016 meeting
City Clerk/Administrative Services Coordinator Beise apologized for the minutes not
being included in the packet but noted the commissioners were sent copies of the
minutes following the meeting in November 2017.
MOTION: made by Asleson, seconded by Theis to approve the November 9, 2017 Draft
Minutes as presented.
Voting Aye: Asleson, Lother, Theis, and Tilbury
(Motion carried 4:0)
7. Chair Update
a. Introduction of New Member – Phil Christenson
City Clerk/Administrative Services Coordinator Beise noted she’d follow up with Mr.
Christenson on the date for the next Charter Commission meeting.
b. Council Appointment Recommendation – Ken Guenthner
Chair Lother thanked Mr. Guenthner for his interest in serving on the Charter
Commission.
8. Unfinished Business
No unfinished business was presented.
9. New Business
CITY OF CORCORAN
Charter Commission Minutes
Thursday, November 13, 2018 – 6:00pm
2
a. Review of Correspondence
No correspondence was received.
b. Commissioner Term Update
City Administrator Martens noted no terms are required for officer elections. The
Commission discussed electing officers through the following year. The Commission
reviewed the terms of the commissioners.
c. Discussion on Implementing a Ward System
City Administrator Martens presented the report outlining the process for creating wards.
The Commission inquired about which process would be the most streamlined for
creating a ward system. City Administrator Martens noted an ordinance amendment
would be the easiest process but would be subject to a referendum. City Administrator
Martens reviewed the pros and cons for the ward system. The Commission discussed
creating a ward system. City Administrator Martens noted the staff time administering
the program. The Commission discussed the involvement of community members. The
Commission discussed population growth and development in regarding to creating a
ward system. Per consensus, the charter commission directed staff to have a work
session to discuss wards further.
d. Annual Report to District Court Judge
MOTION: made by Tilbury, seconded by Alseson to approve the annual report to the
chief judge of the district.
Voting Aye: Asleson, Lother, Theis, and Tilbury
(Motion carried 4:0)
e. 2018 Charter Commission Annual Meeting Date
Council reviewed the date and noted on calendars the proposed date.
10. Adjournment
MOTION: made by Asleson, seconded by Theis to adjourn.
Voting Aye: Asleson, Lother, Theis, and Tilbury
(Motion carried 4:0)
Meeting adjourned at 7:01 pm.
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Jessica Beise – City Clerk/Administrative Services Coordinator