HomeMy WebLinkAbout2021-09-09 Council MinutesCITY OF CORCORAN
City Council Meeting Minutes
September 9, 2021 - 7:00 pm
The Corcoran City Council met on September 9, 2021, in Corcoran, Minnesota. The City Council meeting
was held in person and the public was present in person and remotely through electronic means using the
audio and video conferencing platform Zoom.
Mayor McKee, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were present.
City Administrator Martens, Administrative Services Director Beise, and Public Works Director Mattson
were present. Public Works Director Mattson was present through electronic means.
1. Call to Order/Roll Call
Mayor McKee called th
2. Pledge of Allegiance
e
meeting to order at 7:00 pm.
Mayor McKee invited all in attendance to rise and join in the Pledge of Allegiance.
3. Oath of Office v Dean Vehrenkamp
Administrative Services Director Beise adm
acknowledged Mr. Vehrenkamp duly sworn
Vehrenkamp.
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inistered the Oath of Office to Dean Vehrenkamp
and
in. Staff and Council welcomed Councilmember
MOTION: made by Nichols, seconded by Schultz to approve the agenda as presented.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
5. Commission Representatives
Mayor McKee noted Planning Commissioner Lanterman was present at the meeting, and Parks and
Trails Commissioner Hoffmann was present through electronic means. Mayor McKee invited
Commissioners Lanterman and Hoffmann to speak on relevant agenda
6.
Open Forum (Public
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items.
Mayor McKee invited residents to communicate in -person or telephonically during the public comment
opportunity. Administrative Services Director Beise explained the instructions to participate in the
meeting via the Zoom video format and reviewed instructions for participation in the meeting through
telephone or computer. No residents participated in the public comment opportunity.
7. Presentations/Recognitions
a. Police Oath — Josh Lawson
Director of Public Safety Gottschalk introduced Officer Lawson. Administrative Services Director Beise
administered the Police Officer Oath to Officer Lawson and acknowledged Officer Lawson duly sworn
in. Staff and Council welcomed Officer Lawson to the City of Corcoran Police Department.
b. Sergeant Promotion — Pete Ekenberg
Director of Public Safety Gottschalk introduced Sergeant Ekenberg, noting his years of service, and his
new promotion to sergeant within the Corcoran Police Department. Staff and Council congratulated
Sergeant Ekenberg and thanked him for his service.
B. Consent Agenda
a. Draft Minutes of August 26, 2021, Work Session
b. Draft Minutes of August 26, 2021, Council Meeting
c. Financial Claims
d. Waiver Request for Amplified Sound — Corcoran Lions Park for Buffalo Demolition Derby
e. Planning Commission Resignation — Dean Vehrenkamp
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f. St. John's Lutheran School City Park Usage
g. 66th Avenue/Gleason Parkway Corridor Improvements -- Pay Request #1
MOTION: made by Schultz, seconded by Nichols to approve consent agenda items as presented.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
9. Planning Business -- None
10. Unfinished Business (Public Comment Opportunity)
City Administrator Martens invited residents to participate in person and telephonically to comment for
Unfinished Business items 10a., and 10b. Administrative Services Director Beise explained the
instructions to participate in the meeting via the Zoom video format and reviewed instructions for
participation in the meeting through telephone or computer. No residents participated in the public
comment opportunity.
a. Northeast Corcoran Water Project
Civil Engineer Steve Hegland, Stantec (formerly Wenck) presented the report including well 1 and
treatment site progress to date, permit processes, and water treatment facility options. Mr. Hegland
noted the water treatment facility in Corcoran will include treatment for iron and manganese and will
include both flexibility and versatility to adapt to future needs. Mr. Hegland reviewed well and trunk
infrastructure processes, noting the three trunk systems include sewer, raw water main, and potable
water main. Mr. Hegland reviewed surrounding developments needing water treatment facility
extensions and noted corridor easements and property acquisitions will be necessary to accommodate
the trunk systems and extensions as the project continues. Mr. Hegland reviewed overhead tower or
underground storage cost options for a water storage are similar, and the varying costs dependent
upon site conditions. Mr. Hegland reviewed project timelines through the end of 2021 and into spring of
2022, noting preliminary architecture, site layout and storage type discussions in October or November
of 2021. Council and staff discussed project progress and phases, and costs for water treatment design
services with Stantec. Council and staff discussed prioritizing a natural environment regarding in -
ground water storage and creating an amenity that adds value to a neighborhood. Council noted the
footprint of an in -ground storage is greater than an above -ground tower. City Administrator Martens
presented the water tower location and the projected shadows throughout the year. Council discussed
impacts to future residents on the lots falling within the projected shadow locations prior to the water
tower construction. Public Works Director Mattson added context noting the purpose of the feasibility
study is to identify big components of the project such as storage size, land acquisition, location, etc.,
and represents general ideas, followed by in-depth project details and discussion once those
components are established. Public Works Director Mattson noted there are several sites being
targeted. Public Works Director Mattson explained the Bellwether community focus reflects the cost-
effective opportunity with the new development. Public Works Director Mattson clarified the goal is to
identify questions and deliver options and assist Council to make informed decisions. Council
discussed the 750-gallon underground storage facility versus a 180-foot tower, local underground
storage facility examples, and landscaping around underground storage facilities. Council and staff
reviewed estimated cost of $14.5 million dollars and project parameters, including future security
aspects discussions regarding online access to control systems within the preliminary 30 percent
designs stage with consideration of overall water system security. Council and staff discussed when
RFP's will occur for the project, utilization of professional services contracts allows the City to continue
with the provider for necessary service prior to construction. Council noted at the construction phase,
the project will go out for bid.
MOTION: made by Schultz, seconded by Nichols to approve the preliminary design of the NE Corcoran
Water Supply project in the amount of $360,000 as outlined in the proposal from Stantec (formerly
Wenck).
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
b. Commissioner Appointment Process
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City Administrator Martens reviewed the vacancy on the Planning Commission due to Council
Vehrenkamp's appointment to Council and noted applications for the vacant seat are due October 20 at
4:00 pm. City Administrator Martens outlined the process options available to Council for appointing an
applicant to the Planning Commission. Council discussed subcommittee options, creation of the
subcommittee, noting the mayor, council liaison to commission, and commission chair be a part of
application review discussions. Councilor Schultz noted interest in participating on the subcommittee.
City Administrator Martens noted if more than 2 councilmembers participate on the subcommittee, a
quorum would be present resulting in a public special meeting. Council discussed rotating
subcommittee representatives and options. Council consensus was to form a subcommittee at a later
Council meeting and determine subcommittee members when application process
11. New Business (Public Comment Opportunity)
has closed.
City Administrator Martens invited residents to participate in person and telephonically to comment for
New Business items 11a.-11d. Administrative Services Director Beise explained the instructions to
participate in the meeting via the Zoom video format and reviewed instructions for participation in the
meeting through telephone or computer. No residents participated in the public comment opportunity.
a. Paving Petition — Park Trail Road
City Administrator Martens outlined a paving petition for Park Trail Road and includes 7 interested
properties of 13 properties on Park Trail Road. City Administrator Martens noted the remaining 6
properties on Park Trail Road are owned by one landowner and are currently vacant properties. City
Administrator Martens outlined a feasibility study with Council approval would be completed on Park
Trail Road to review the potential costs. City Administrator Martens noted assessments could be
deferred on vacant properties, adding deferment increases carrying costs for the City. City
Administrator Martens noted potential savings and efficiencies with paving the road at the time of 66tn
Avenue North paving. Council and staff discussed if transfer of property is treated the same as a sale of
property regarding assessments and would refer to the City Attorney for guidance. Administrative
Services Director Beise noted deferment under policy is Green Acres and Ag preserve. Council
discussed deferred assessment timelines and the life of the road. Council asked for clarification of type
Of paving on Park Trail Road. City Administrator Martens noted the paved road would remain a rural
section of road. Public Works Director Mattson added the road would be similar to Appaloosa Woods
neighborhood roads, and is a shape and pave construction only, no road widening, and would include
two cukde-sacs for public safety, school buses, and plows. Public Works Director Mattson noted road
life is 15 to 20 years for shape and pave construction, noting drain tile could be added, and possibly
culvert replacements as necessary. Council debated the deferred assessment terms and noted Park
Trail Road would be the third road project this year in Corcoran. City Administrator Martens noted a
final determination regarding deferment terms and assessment costs will be reviewed after the
feasibility study is completed. Council thanked residents for their initiative in petitioning to pave Park
Trail Road.
MOTION: made by Schultz, seconded by McKee to approve staff to initiate a feasibility study to pave
Park Trail Road.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
b. Stormwater Area Charge
Public Works Director Mattson reviewed how stormwater system expenses are currently funded
through the general fund and discussed how revenue for stormwater management systems are
commonly generated outside of the general tax levy through area charges or utility fees. Public Works
Director Mattson noted current funding for stormwater system expenses. Public Works Director
reviewed future stormwater system responsibilities and expectations and evaluating a mechanism to
implement stormwater area charges as property develops. Council and staff discussed a fund similar to
the sewer and water fund, noting at the property development stage, there could an area charge
collected and allocated to an enterprise fund to be used for water resources or stormwater
management systems. Staff discussed the complexity of what future water resource and stormwater
systems needs may be, outside of developments, but that enhance stormwater systems, and directly
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relate to the development. Council discussed drainage and ditch issues as developments occur, both
onsite and offsite development projects. Council discussed value in evaluating a mechanism for the
offsite water resource and stormwater system projects as properties develop and change.
MOTION: made by Vehrenkamp, seconded by Nichols to approve the Stormwater Area Charge Study
proposal as outlined from Stantec/Wenck in the amount of $14,200.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carried 420)
c. Job Description Update — Public Safety Administrative Manager
Director of Public Works Director Gottschalk reviewed the changes within the department, management
of information systems within the department, department growth, and evolution of BCA and FBI
compliance within the police department and the transition from an administrative assistant position to a
public safety administrative manager position.
MOTION: made by Nichols, seconded by Schultz to approve Resolution 2021-1
00
City Administrator Martens reviewed community communication avenues and the potential for a Town
Hall Meeting for Corcoran residents. Council and staff reviewed local venue possibilities, resident
opportunities to reach out to Council, public engagement at Council meetings, and potential interest in
a Town Hall Meeting. Council reviewed topics that could be included in discussions at a Town Hall
Meeting, combining a Town Hall Meeting with another City events. Council and staff discussed different
ways residents can obtain information regarding developments and active projects in Corcoran. Council
consensus created a Town Hall subcommittee of Mayor McKee and Councilor Vehrenkamp to organize
a future resident Town Hall Meeting.
12. Staff Reports -- None
13. 2021 City Council Schedule
City Administrator Martens noted the upcoming Council schedule.
MOTION: made by Nichols, seconded by Vehrenkamp to adjourn.
Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp
(Motion carried 4:0)
Meeting adjourned at 8:33 pm.
Michelle Friedrich —Deputy Clerk
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