Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2021-10-28 Council Agenda Packet
Corcoran City Council Agenda October 28, 2021 - 7:00pm 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Commission Representatives* 5.Open Forum – Public Comment Opportunity 6.Presentations/Recognitions 7.Consent Agenda a.Draft Minutes of October 14, 2021 Council Meeting* b.Financial Claims* c.Special Revenue Fund Creation ARPA Funds* d.Hennepin County Youth Sports Grant Application* e.Test Well #2 – Approve Design and Bidding* f.Northeast Water Supply – Geotechnical Services* g.Table PUD Amendment Request – Tavera* 8.Assessment Hearing Continuation a.Corcoran Trail East/West Improvements Project* 9.Planning Business – Public Comment Opportunity a.Final Plat and Final Planned Unit Development (PUD) Plan for “Amberly 1st Addition” and “Bellwether 6th Addition”* b.Zoning Amendment for Assembly Uses* c.Construction Hours Update* 10.Unfinished Business – Public Comment Opportunity a.Planning Commission Appointment* 11.New Business – Public Comment Opportunity a.Compensation Structure Amendment Proposal* b.2022 Benefits Summary* c.Schedule Work Session – Urban Conservation Ordinance* d.City Administrator Recruitment Process* 12.Staff Reports a.Active Corcoran Planning Applications* b.2021 Financial Performance Report* 13.2021 City Council Schedule* 14.Adjournment *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City website at www.corcoranmn.gov. HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Council meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 842 4739 3511 Press *9 to speak during the Public Comment Sections in the meeting. Video Link and Instructions: https://us02web.zoom.us/j/84247393511 visit http://www.zoom.us and enter Meeting ID: 842 4739 3511 Participants can utilize the Raise Hand function to be recognized to speak during the Public Comment sections in the meeting. Participant video feeds will be muted. In-person comments will be received first, with the hybrid electronic means option following. For more information on options to provide public comment visit: www.corcoranmn.gov The City of Corcoran will provide high-quality public services in a cost-effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and conduct business. The City of Corcoran will become a vibrant, connected community while preserving its natural character and agricultural roots. The following values are fundamental to the City of Corcoran ’s success and the fulfillment of our mission: Honesty, Ethics, Integrity We believe that honesty, ethics, and integrity are the foundation blocks of public trust and confidence. Community Pride and Partnership We believe in creating a strong sense of community through partnerships with civic organizations, school districts, and local businesses. Efficient and Effective Service Delivery We believe providing services to residents and businesses in an efficient and effective manner makes government easier to work with and creates a business friendly environment. Community Safety We will protect the community by maintaining or improving safety through police and fire protection and by investing and maintaining the infrastructure of the City. Fiscal Responsibility We believe that the prudent stewardship and opportunistic investment of public funds is essential for confidence in government and to position the City for future success. Transparency We believe that open, honest, and proactive communication is essential for an informed and involved citizenry. Processes and decision making should include opportunities to educate citizens and receive feedback. Responsible Decision Making We believe it is the responsibility of the City to address difficult issues now in order to avoid larger more difficult issues in the future. VISION VALUES CORE STRATEGIES MISSION • Enhance Corcoran’s sense of place and identity. • Provide diverse community amenities and recreational opportunities. • Maintain excellence in safety and security for our community. • Ensure high-quality, market-driven growth. • Provide high-quality, innovative municipal services. A DOPTED M ARCH 11, 2021 STAFF REPORT Agenda Item 4. Council Meeting: October 28, 2021 Prepared By: Brad Martens Topic: Commission Representatives Action Required: None – Informational Summary: The advisory commission representatives for the October 28h Council meeting are as follows: • Planning Commission: Meredith Wu • Parks and Trails Commission: Tom Anderson Financial/Budget: N/A Council Action: N/A Attachments: N/A 1 CITY OF CORCORAN City Council Meeting Minutes October 14, 2021 - 7:00 pm The Corcoran City Council met on October 14, 2021, in Corcoran, Minnesota. The City Council meeting was held in person and the public was present in person and remotely through electronic means using the audio and video conferencing platform Zoom. Mayor McKee, Councilor Nichols, Councilor Schultz, and Councilor Vehrenkamp were present. Councilmember Bottema arrived at 7:05 pm. City Administrator Martens, Administrative Services Director Beise, Public Works Director Mattson, and Director of Public Works Gottschalk were present. 1.Call to Order/Roll Call Mayor McKee called the meeting to order at 7:00 pm. 2.Pledge of Allegiance Mayor McKee invited all in attendance to rise and join in the Pledge of Allegian ce. 3.Agenda Approval City Administrator Martens reviewed public comment opportunities during the meeting, adding the public comment opportunity within Unfinished Business will occur after the assessment hearings on items 9a., and 9b. City Administrator Martens noted the length of each public comment will be limited to 5-minutes per participant, with Council discretion for participants exceeding the 5-minute length limit. MOTION: made by Nichols, seconded by Schultz to approve the agenda as presented. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) 4.Commission Representatives Mayor McKee noted Planning Commissioner Jacobs was present and Parks and Trails Commissioner Christenson was present via electronic means. Mayor McKee invited Commissioners Jacobs and Christenson to speak on relevant agenda items. 5.Open Forum (Public Comment Opportunity) Mayor McKee invited residents to communicate in-person or telephonically during the public comment opportunity. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No comment cards were received by staff and no residents participated in the Open Forum. 6.Presentations/Recognitions 7.Consent Agenda a.Draft Minutes of September 23, 2021 Council Work Session b.Draft Minutes of September 23, 2021 Council Meeting c.Financial Claims d.Third Amendment to Contract for Water Service e.Hennepin County Youth Sports Grant Application f.Table and Application Extension – Garages Too Rezoning, Variance, Conditional Use Permit, Site Plan, Preliminary Plat g.Solid Waste Ordinance Amendment h.66th Ave/Gleason Parkway Corridor Improvements – Pay Request 2 i.City Hall Remodel – Pay Request #8 Agenda Item 7a. 2 MOTION: made by Schultz, seconded by Vehrenkamp to approve consent agenda as presented. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp (Motion carried 4:0) 8.Planning Business (Public Comment Opportunity) Mayor McKee invited residents to participate in person and telephonically to comment for Planning Business items on the agenda. City Administrator Martens noted public comment opportunity for item 8a. Administrative Services Director Beise explained the instructions to participate in the public comment opportunity via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. No residents participated in the public comment opportunity. a.PUD Amendment for Tavera City Planner Lindahl outlined the previous Council action regarding the final PUD plan for Tavera 1 st Addition. City Planner Lindahl reviewed the approved grading plan, and non-compliance by developer regarding current stockpile dimensions exceeding 40,000 cy/20 feet high within the 1st Addition. City Planner Lindahl reviewed the single, approved stockpile location and the recent request by developer for an additional three stockpile locations reaching 38,000 cy/20 feet high. Councilor Bottema arrived at 7:05pm and noted absence of his vote in the consent agenda approval and indicated he would have requested further discussion of one specific consent agenda item. Councilor Bottema asked that his statement be included within the Minutes record. Council and staff continued with discussion of non-compliance of grading stockpile locations within the Tavera 1st Addition, accountability, record of Lennar non-compliance with other situations within development progress, and non-enforcement by Council with past situations. Council noted complaints by residents, lack of trust, lots not being cleaned up, sod not installed on time, tree replacement in park, sidewalk failures, architectural standard failures, amendments to PUD agreement within 4 months of initial agreement, TLAC fee requests, homesites disallowed in wetland area review, lack of inconsistent expectations, and lack of satisfaction in meeting existing agreements by developer. Council discussed developer plan to utilize the dirt stockpiles in Phase 4 and the possibility to request developer to expedite Phase 4 grading to deplete unapproved stockpiles versus requiring developer to move stockpiles. Council discussed restricting building permits until Phase 4 grading is completed. Public Works Director Mattson noted grading permitting has not been approved for Phase 4 and moving dirt to Phase 4 may create unique drainage complexities to the north of the parcel, noting estimated permitting would not occur until spring 2022. Paul Tabone, Lennar Representative, presented Council with a letter regarding a grading plan amendment, opined on current stockpile situation, noting Council frustration, requests by Lennar for grading flexibility within developments, clay soil unpredictability, identification of problem, noting April 8 Council meeting and discussion of grading process and possible grading issues. Mr. Tabone noted desire by Lennar to present a beautiful development community. Council expressed dissatisfaction with Lennar’s historical response to neighboring property issues in the past Ravinia development in Corcoran. Council and Mr. Tabone discussed when dirt overage was apparent, noting mid-September when the over-abundance of dirt was realized. Mr. Tabone noted the request for grading flexibility was processed as early as possible. Council and staff reviewed options for overage and relocation of stockpiles, process going forward regarding Tavera building permits, and presentation of an amended plan for Council discussion at the October 28 Council meeting. Council and staff noted the importance of future plan amendments presented to staff prior to work being completed on the development. MOTION: made by McKee, seconded by Nichols to table item 8a., to the October 28 Council meeting, and direct staff to withhold all building and grading permits until amended plan and resolution is approved. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) 9.Unfinished Business (Public Comment Opportunity) Mayor McKee noted residents are invited to participate in person and telephonically with comments received after Unfinished Business Assessment Hearing items 9a., and 9b. a.Assessment Hearing – Corcoran Trail East/West Improvements Project 3 City Administrator Martens reviewed Council action and meetings to date for the improvement project on Corcoran Trail East and West. City Administrator Martens outlined project financing of $590,438, City contribution of $414,038, and special assessments of $176,400. City Administrator Martens noted benefit range for property owners within project, valuation, and overlay credit benefit for applicable properties. Mayor McKee opened Assessment Hearing for Corcoran Trail East/West. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. Administrative Services Director Beise noted any residents disagreeing with the assessment should object at this time to Council, and then appeal the assessment in District Court. Carol and Ron Eastbourne, 7760 Corcoran Trail East, objects to assessment, the process for the assessment, and opined on assessing all properties equally within assessments. Mrs. Eastbourne noted there is a drainage issue on their property that flows from all properties within the Corcoran Trail East/West. Brian Toussaint, 7720 Corcoran Trail East, and 7815 Corcoran Trail West, opposes unequal assessment to properties, noting issue on 7815 Corcoran Trail West property with placement of septic system and well with no option for building a primary residence without City sewer and water. Mr. Toussaint noted issue in not allowing early payment of assessment. City Administrator Martens noted property owners will have the option to pay the full assessment amount prior to November 15 of each year. Administrative Services Director Beise clarified interest would be removed for future years on the year payment is made if payment is made prior to November 15 of the year. Staff noted the tax statement is the annual reminder for the special assessment. Mr. Toussaint noted objection to assessment and opined all property owners utilize the road and assessment should be equal for all properties accessing Corcoran Trail. Mr. Toussaint noted objection to assessment and wished to continue to the appeals process. Pat Gorman, 7770 Corcoran Trail East, objects with assessment, questioned the benefit range, and objects to the unequal assessment of properties and would like option to continue to the appeals process. City Administrator Martens noted Council may continue assessment hearing at a subsequent Council meeting with amendments to the resolution. Council discussed a deferred assessment for vacant properties, or deferment until a building permit is issued for a primary dwelling on a vacant property. Council discussed funding options for deferred assessments on vacant properties and impacts to budget. City Administrator Martens noted deferred assessments would incur additional staff costs to track the deferred assessment. Council and staff reviewed benefit values to properties with degraded asphalt, appraisal benefits, and City policy on assessments. Council reviewed assessment policy structure regarding higher and lower value homes, and gravel versus paved value differences relating to benefit ranges. Council noted the City is covering 70 percent of the cost on the Corcoran Trail East/West improvement project to make it as fair and equitable as possible for property owners . Council reviewed the option for property owners to spread out the assessment over 10 years. Public Works Director Mattson reviewed the reclamation process for grounding up gravel and bituminous on the road, noting the high quality of the road when it was originally constructed 30 years ago. Mr. Eastbourne stated with the reclamation of base on the paved portion creates a stronger base foundation, and opined with a more substantial base foundation on the paved portion, and extra drainage work on the west end, a higher value on the west end is created versus on the east end of the road. City Administrator Martens noted amending the resolution language to reflect discussed changes, and continuing assessment hearing to the October 28 Council meeting. MOTION: by Schultz, seconded by Bottema to continue the assessment hearing to the October 28 Council meeting, and requested staff to amend the resolution language to include deferred assessments on vacant properties at the sale of the property, including when a building permit is issued for construction of a primary dwelling on a vacant property, and clarifying interest cap on deferred assessments after a specific number of years, dependent upon the improvement project. 4 Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) Council and staff discussed interest on the deferred assessment, and how interest is accrued on deferred assessment, and including capped interest on deferred assessments. Administrative Services Beise clarified residents wishing to appeal the assessment would need to wait until the assessment hearing closes at the October 28 meeting, and noted 30 days to appeal the assessment, with all appeals submitted to Administrative Services Director Beise or Mayor McKee within 30 days following the October 28 Council meeting to formally appeal to District Court. b. Assessment Hearing – Appaloosa Woods Street Improvement Project City Administrator Martens reviewed Council action and meetings to date for the improvement project on the Appaloosa Woods Street Improvement project. City Administrator Martens reviewed the project financing and special assessments of $148,791, the appraised benefit range of existing gravel to new pavement assessments, and existing pavement to new pavement assessments , noting the lower assessment cost savings of $50,000 reflected in the final assessment totals. Mayor McKee opened the Assessment Hearing for Appaloosa Woods Street Improvement Project. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in the meeting through telephone or computer. Abraham Gadalla, 19125 81st Lane North, Corcoran, noted the increased number of trucks travelling on the road in front of his home, and objects to road improvement assessment, the value benefit of property, absence of sidewalks, and details of the assessment costs. Mr. Gadalla opined the improvement project is a minor improvement without sidewalks and will make the neighborhood more dangerous for those walking on the side of the road. Mr. Gadalla objects to the assessment and does not see benefit in the road improvement and believes additional road repairs will be necessary prior to the 10-year payment assessment completion and questioned how future road repairs costs will be handled by City. Dean Jacobs, 24015 Duffney Circle, opined on assessment projects regarding improvement of roads and including curb and gutter as a positive benefit value from road improvement versus homes on existing gravel or non-paved roads. Mr. Jacobs noted the difficulty of an appeals property tax assessment process, details associated with the process, and burden of proof. Abraham Gadalla, 19125 81st Lane North, Corcoran, added the amount benefit is not justified. MOTION: made by McKee, seconded by Schultz to close the Assessment Hearing. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) City Administrator Martens reviewed the scope of the project and noted enhancing the road to include sidewalk would have required acquisition of property and would have raised the project cost significantly. City Administrator Martens noted the due date for payment deadline is 30 days from adopted resolution. City Administrator Martens reviewed the assessment policy, open communication with residents within the neighborhood, the appraisal report inclusion within the feasibility study, and noted the City is always striving to communicate more clearly with residents. Council and staff noted public safety action with overweight vehicles on City roads, city maintenance for potholes, sealcoat maintenance, and noted a 20-year maintenance schedule on the road. MOTION: made by Bottema, seconded by Schultz to approve Resolution 2021-118 Assessment Role as presented. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) Council thanked residents for their input. c. Recycling Proposal Review Administrative Services Director Beise reviewed the expiring and current recycling contract expiring at the end of the year. Administrative Services Director Beise reviewed the RFP results, noting of 10 participating companies, only Randy’s Environmental Services responded with an estimated service 5 fee of $4.50 per household per month, with 3-year City contract. Administrative Services Director Beise noted Debra Gatz from Randy’s Environmental Services, was available for questions. Council discussed contract periods, and options for additional companies to participate in the RFP process. Council reviewed recycling as an unfunded mandate for cities but required by Hennepin County and is a tax by Hennepin County that is passed onto citizens. Council noted subsidy of State recycling funds through Hennepin County to implement City recycling programs. City Administrator Martens noted a majority of citizens recycle, and Randy’s Environmental Services was the only company to exercise effort in completing the proposal process. MOTION: made by Schultz, seconded by Vehrenkamp to execute contract with Randy’s Environmental Services as presented. Voting Aye: McKee, Nichols, Schultz, and Vehrenkamp Nay: Bottema (Motion carried 4:1) d. Planning Commission Appointment Process City Administrator Martens noted three Planning Commission applications were submitted for the Planning Commission to date. Council discussed procedures for future appointments to Commissions. Council noted including all Councilmembers in the appointment process by rotating Councilmembers in future review of applications for Commissions. Council noted inclusion of Commission Chairs for review of applications for future open seats on Commissions. Council discussed a subcommittee bringing forth qualified applications, and possibility of a quorum if more than two Councilmembers were present within the subcommittee. Council discussed Mayor, Chair Commissioner, and a rotation of Councilmembers for the third subcommittee seat. Council debated utilizing Council liaisons as representative in the subcommittee. MOTION: made by Schultz, seconded by Bottema to approve establishment of a subcommittee to include the Mayor, Commission Chair, with third seat rotation of the remaining 4 Councilmembers to review and select qualified applicants to present to Council for future vacant commission seat appointments, noting the rotating Councilmember seat will not be tied to Council liaison with respective commissions. Voting Aye: McKee, Bottema, Schultz, and Vehrenkamp Nay: Nichols (Motion carried 4:1) City Administrator Martens clarified Mayor McKee and Councilmember Nichols will form the first subcommittee in the application review process for the vacant Planning Commission seat. 10. New Business (Public Comment Opportunity) Mayor McKee invited residents to participate in person and telephonically to comment on New Business item 10a. Administrative Services Director Beise explained the instructions to participate in the meeting via the Zoom video format and reviewed instructions for participation in th e meeting through telephone or computer. Dean Jacobs, 20415 Duffney Circle, requested information if equipment sale is open to the general public, and questioned how equipment costs and resale of equipment is calculated. a. 2022 Capital Improvement Plan Pre-Orders City Administrator Martens noted sale of equipment is routinely listed on League of Minnesota Cities website for public purchase. Public Works Director Mattson noted conservative costs on equipment for resale items. City Administrator Martens noted the City approves a two-year capital improvement plan on even years, and reviewed current equipment pre-order requests of $987,000 through February 2022. Council discussed options for bidding and estimates on various brands of equipment and equivalent manufacturers. Public Works Director Mattson noted service, parts, and numerous other criteria are reviewed when negotiating equipment purchases throughout the year. Director of Public Safety Gottschalk noted the disparity in obtaining fleet vehicles due to the pandemic and automotive industry disruptions and availability. Council and staff discussed different pricing on squad cars, referencing light bars, transfer of equipment, and vehicle expenses. Council and staff discussed tractor fleet and attachments flexibility, trailers, and seasonal workers. Council discussed cost and usable life of equipment versus bond length. Staff discussed front end plows, a backup dump truck, and versatility of equipment for multiple seasons, and rebuilding of equipment when value of equipment is stable. 6 MOTION: made by McKee, seconded by Vehrenkamp to authorize staff to pre-order 2022 Capital Improvement Purchases as presented. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) 11. Staff Reports a. 2021 Action Steps Update; report received. Council and staff reviewed the County Road trail corridor feasibility study, noting lack of funding by Hennepin County halted progress for trail corridor study. Council and staff discussed City responsibility in preparing for costs associated with the trail corridor. Council and staff discussed the trails are along County Roads and should be joint expenses, and joint discussion with Hennepin County. Council and staff noted applying for assistance in 2022 with Hennepin County. Council discussed coordinating with Three Rivers Park to accomplish trail system corridors within Corcoran, noting Parks and Trails Commission should be utilized in affirmation of trails. City Administrator Martens noted the feasibility study would identify costs for City and Hennepin County regarding trail corridor along County Roads. City Administrator Martens noted community input and support of additional trails in Corcoran. City Administrator Martens noted park dedication fees from the Tavera neighborhood are substantial. Council discussed options for approval of PUD and CUP permit processes noting the process is continual and ongoing. 12. 2021 City Council Schedule 13. Adjournment Mayor McKee noted the upcoming Council schedule. MOTION: made by Schultz, seconded by Bottema to adjourn. Voting Aye: McKee, Bottema, Nichols, Schultz, and Vehrenkamp (Motion carried 5:0) Meeting adjourned at 10:13pm. Michelle Friedrich – Deputy Clerk Agenda Item 7b. Council Meeting Date:10/28/2021 FINANCIAL CLAIMS Prepared By:Maggie Ung CHECK RANGE Agenda Item: 7b.FUND #500 ESCROW CLAIMS Paid to Amount Project name SEE THE REGISTER FOR #500 CLAIMS Total $0.00 Total Fund #500 =-$ (See attached Payments Detail) Agenda Item: 7b.ALL OTHER FINANCIAL CLAIMS 250,897.29$ (See attached Check Detail Register) Total Checks 250,897.29$ Total of Auto Deductions 26,291.66$ TOTAL EXPENDITURES FOR APPROVAL 277,188.95$ Date Paid to Amount 10/18/2021 MN PERA 16,113.14$ Pension Plan 10/18/2021 POSTALIA 400.00$ Postage 10/18/2021 MN Dept of Revenue 62.13$ Fuel Tax 10/20/2021 Optum 3,859.43$ Employee HSA 10/20/2021 State of MN 4,252.51$ Deferred Compensation and Healthcare Savings Pla 10/7/2021 Hennepin County 46.00$ Food License 10/11/2021 Zoom 16.11$ Zoom for Council Worksession 10/11/2021 Zoom 69.88$ Zoom for Council Meetings 10/12/2021 Fleetio.Com 30.00$ PD Software 10/13/2021 Sensible Land Use Coal 20.00$ Planner Training 10/15/2021 Fleet Farm 389.98$ PW Supplies 10/18/2021 Versatile Vehicles Inc 34.67$ PD Keyswitch 10/18/2021 Runnings Of Monticello 199.99$ PW Winter Work Gear 10/20/2021 Wal-Mart Super Center 22.82$ PD Supplies 10/20/2021 Mn Recreation And Park 55.00$ Parks Training 10/20/2021 U Of M 720.00$ Building Official Training Total 26,291.66$ Auto Deductions / Electronic Fund Transfer / Other Disbursements *Check Detail Register© CITY OF CORCORAN 10/22/21 9:20 AM Page 1 October 2021 Check Amt CommentInvoice 10100 Farmers State Bank ACME TOOLSPaid Chk# 031323 10/28/2021 $155.00 PW DEWALT DRILLE 100-43100-210 Operating Supplies (GENERAL)9246388 Total ACME TOOLS $155.00 AMAZON CAPITAL SERVICESPaid Chk# 031325 10/28/2021 $78.12 TOWEL HOLDERE 100-42100-223 Building Repair Supplies 19KM-MWVC- $99.70 SORTERE 100-42100-210 Operating Supplies (GENERAL)1KRC-LPRL-6 $28.78 BINDER CLIPSE 100-41941-210 Operating Supplies (GENERAL)1QGM-K4GX-F $99.70 PD SUPPLIESE 100-42100-200 Office Supplies (GENERAL)1Y41-MWHV-9 $119.18 WHITEBOARDE 100-41941-210 Operating Supplies (GENERAL)1YTP9-T7DP-6 Total AMAZON CAPITAL SERVICES $425.48 BEAUDRY OIL COMPANYPaid Chk# 031326 10/28/2021 $1,570.25 SQUAD FUELE 100-42100-212 Motor Fuels $0.00 GASOLINEE 100-43100-212 Motor Fuels $0.00 GASOLINEE 100-41920-210 Operating Supplies (GENERAL) $1,907.58 DIESELE 100-43100-212 Motor Fuels Total BEAUDRY OIL COMPANY $3,477.83 BIFFS INC.Paid Chk# 031327 10/28/2021 $174.00 RENTAL PORTERE 100-45200-210 Operating Supplies (GENERAL)W836147 $76.50 RENTAL PORTERE 100-45200-210 Operating Supplies (GENERAL)W836148 $250.50 RENTAL PORTERE 100-45200-210 Operating Supplies (GENERAL)W836149 $24.60 RENTAL PORTERE 100-45200-210 Operating Supplies (GENERAL)W836150 $174.00 RENTAL PORTERE 100-45200-210 Operating Supplies (GENERAL)W836151 Total BIFFS INC.$699.60 CENTERPOINT ENERGY HOUSTONPaid Chk# 031328 10/28/2021 $15.00 NATURAL GASE 100-41941-380 Utility & Services (GENERAL) $22.49 NATURAL GAS-9100E 100-43100-380 Utility & Services (GENERAL) Total CENTERPOINT ENERGY HOUSTON $37.49 CENTRAL SQUARE TECHNOLOGIESPaid Chk# 031329 10/28/2021 $15,300.02 PD LETG ANNUAL SUBSCRIPTIONE 100-41951-207 Computer Supplies 332702 Total CENTRAL SQUARE TECHNOLOGIES $15,300.02 CENTURY LINKPaid Chk# 031330 10/28/2021 $0.00 LAND LINE 763-420-4061E 100-45200-321 Telephone $144.29 LAND LINE/FIRE MONITORING-9100E 100-43100-321 Telephone 092821 Total CENTURY LINK $144.29 CINTAS - 470Paid Chk# 031331 10/28/2021 $0.00 CITY HALLE 100-41941-210 Operating Supplies (GENERAL) $0.00 FLOOR MATS - POLICEE 100-42100-223 Building Repair Supplies $0.00 PUBLIC WORKSE 100-43100-210 Operating Supplies (GENERAL) $0.00 CITY HALL - RUGSE 100-41941-210 Operating Supplies (GENERAL) $0.00 CITY HALLE 100-41941-210 Operating Supplies (GENERAL) *Check Detail Register© CITY OF CORCORAN 10/22/21 9:20 AM Page 2 October 2021 Check Amt CommentInvoice $0.00 FLOOR MATS - POLICEE 100-42100-223 Building Repair Supplies $0.00 PUBLIC WORKSE 100-43100-210 Operating Supplies (GENERAL) $0.00 CITY HALL - RUGSE 100-41941-210 Operating Supplies (GENERAL) $0.00 UNIFORMSE 100-43100-417 Uniforms $0.00 UNIFORMSE 100-43100-417 Uniforms $0.00 TOWELSE 100-43100-210 Operating Supplies (GENERAL) $164.01 UNIFORMSE 100-43100-417 Uniforms 4095944195 $164.01 UNIFORMSE 100-43100-417 Uniforms 4096557148 Total CINTAS - 470 $328.02 CIRCLE K FLEETPaid Chk# 031332 10/28/2021 $135.86 PD FUEL PURCHASEE 100-42100-212 Motor Fuels 74884393 Total CIRCLE K FLEET $135.86 COMPUTER INTEGRATION TECHPaid Chk# 031333 10/28/2021 $1,994.00 SONICWALL TZ400E 100-41951-207 Computer Supplies 122714 $623.00 YEALINK TEAMS PHONEE 100-41951-207 Computer Supplies 122813 $114.00 NETWORK SERVICEE 100-41951-300 Professional Srvs (GENERAL)316107 $880.00 OFFICE PRODUCT AGREEMENTE 100-41951-207 Computer Supplies 316507 $595.00 MANAGED BACKUPE 100-41951-300 Professional Srvs (GENERAL)316740 $4,215.00 MANAGED SERVICESE 100-41951-300 Professional Srvs (GENERAL)317097 Total COMPUTER INTEGRATION TECH $8,421.00 DELTA DENTALPaid Chk# 031335 10/28/2021 $225.75 DENTAL INSURANCEE 100-41400-131 Employer Paid Health CNS00008099 $122.80 DENTAL INSURANCEE 100-42100-131 Employer Paid Health CNS00008099 $101.35 DENTAL INSURANCEE 100-42102-131 Employer Paid Health CNS00008099 $156.70 DENTAL INSURANCEE 100-43100-131 Employer Paid Health CNS00008099 $63.00 DENTAL INSURANCE - HAMILTONG 100-20205 Reimbursements CNS00008099 $30.70 DENTAL INSURANCEE 100-41300-131 Employer Paid Health CNS00008099 $30.70 DENTAL INSURANCEE 100-45200-131 Employer Paid Health CNS00008099 Total DELTA DENTAL $731.00 ECM PUBLISHERS INCPaid Chk# 031336 10/28/2021 $125.35 APPALOOSA WOOD ASSESSMENTE 428-43100-352 General Notices and Pub Info 857247 $125.35 TRAIL EAST ASSESSMENTE 429-43100-352 General Notices and Pub Info 857248 Total ECM PUBLISHERS INC $250.70 FERGUSON WATERWORKSPaid Chk# 031338 10/28/2021 $133.51 WATER METERSE 601-49400-215 Water Meters 0484353 $156.49 WATER METERSE 601-49400-215 Water Meters 0484726 Total FERGUSON WATERWORKS $290.00 FIGGINS, DAWNPaid Chk# 031339 10/28/2021 $15.00 OVERPAYMENT REFUND 2021-00853; 23872R 100-42400-32210 Bldg/Plan Review Fees 21650002 Total FIGGINS, DAWN $15.00 GREAT NORTHERN WINDOW CLEANERSPaid Chk# 031340 10/28/2021 $299.80 WINDOW CLEANINGE 100-41941-300 Professional Srvs (GENERAL)891 *Check Detail Register© CITY OF CORCORAN 10/22/21 9:20 AM Page 3 October 2021 Check Amt CommentInvoice Total GREAT NORTHERN WINDOW CLEANERS $299.80 GREGORY, ERICPaid Chk# 031341 10/28/2021 $389.98 WINTER WORK GEAR REIMBURSEMENTE 100-43100-417 Uniforms 7597 Total GREGORY, ERIC $389.98 HENNEPIN COUNTY INFO TECHPaid Chk# 031343 10/28/2021 $1,416.73 PD RADIO FEE AND LEASEE 100-42100-323 Radio Units 1000172331 $220.95 Hennepin Co Radio LeaseE 100-43100-210 Operating Supplies (GENERAL)1000172398 Total HENNEPIN COUNTY INFO TECH $1,637.68 INTEGRATED PROTECTION SYSTEMSPaid Chk# 031344 10/28/2021 $2,751.70 PROGRESS PYMNT 4 CITY HALL SECURITYE 400-41941-520 Buildings and Structures 76204 Total INTEGRATED PROTECTION SYSTEMS $2,751.70 LAKE COUNTRY CARPENTRY LLCPaid Chk# 031345 10/28/2021 $15.25 2021-00848; 19299 102ND PLACER 100-42400-32210 Bldg/Plan Review Fees 17562 Total LAKE COUNTRY CARPENTRY LLC $15.25 LANDFORMPaid Chk# 031346 10/28/2021 $26.25 BASS LAKE CROSSING FP FPUD AND DA 17-022G 500-20430 Bass Lk Cross FP, FPUD, 17-022 32159 $168.25 BASS LAKE ESTATES FP AND FINAL PUD 17-036G 500-20442 Bass Lake Est. FP, PUD 17-036 32159 $26.25 ENCORE FINAL PUD AND FP 18-027G 500-20436 Pulte Encore - PUD Skch 17-029 32160 $71.00 NELSON TRUCKING CUP, SP, VAR 20-022G 500-20482 Nelson Sketch Plan 19-023 32161 $142.00 RUSH CREEK RESERVE 20-030G 500-20488 Rush Creek Reserve 32161 $140.50 RAVINIA 15TH FP/PUD AMEND AND FINAL PUD 20-033G 500-20469 Rav 11-13 18-040, 19-002 & 012 32161 $142.00 ST THERESEG 500-20471 St. Therese Sketch Plan 19-006 32161 $35.50 TAVERA FP AND FPUD 20-042G 500-20332 Lennar Tavera Development 32161 $722.50 D&D SERVICE CUP AND SP 21-012G 500-20227 D&D Service CUP SP VAR 21-012 32162 $1,892.25 GARAGES RZ 21-016G 500-20228 Garages RZ, VAR, SP/CUP 21-016 32162 $71.00 ZONING & LAND USE MAP UPDATE 21-020E 100-41910-300 Professional Srvs (GENERAL)32162 $568.00 FRANZEN FINAL PLAT 21-021G 500-20221 Franzen Minor Subd #20-049 32162 $35.50 MAGNAN DEV APPEAL 21-024E 100-41910-300 Professional Srvs (GENERAL)32162 $35.50 COOK LAKE HIGHLANDS 21-028G 500-20490 Cook Lake - Schommer 32162 $509.50 BECHTOLD FARM 21-030G 500-20361 Bechtold Farm 32162 $316.00 NUISANCE ORDINANCE UPDATE 20-032E 100-41910-300 Professional Srvs (GENERAL)32162 $1,073.00 KARINIEMI ROEHLKE SKETCH 20-033G 500-20201 Building Permits Payable 32162 $284.00 ZONING AMENDMENT FOR ASSEMBLY USES 21-034E 100-41910-300 Professional Srvs (GENERAL)32162 $1,595.00 TAVERA 2ND ADD FP AND FPUD 21-036G 500-20332 Lennar Tavera Development 32162 $1,633.00 AMBERLEY & BELLWETHER 6TH FP AND FPUD 21- 037 G 500-20436 Pulte Encore - PUD Skch 17-029 32162 $248.50 ST THERESE PP SP CUP 21-042G 500-20471 St. Therese Sketch Plan 19-006 32162 $71.00 TAVERA PUD AMEND 21-043G 500-20332 Lennar Tavera Development 32162 $4,615.00 CITY BUSINESSE 100-41910-300 Professional Srvs (GENERAL)32162 $4,158.00 CODE ENFORCEMENTE 100-41920-300 Professional Srvs (GENERAL)32162 $200.00 CITY MEETINGSE 100-41910-300 Professional Srvs (GENERAL)32162 ($203.75)OVERPAYMENT CREDITE 100-41910-300 Professional Srvs (GENERAL)32162 Total LANDFORM $18,575.75 *Check Detail Register© CITY OF CORCORAN 10/22/21 9:20 AM Page 4 October 2021 Check Amt CommentInvoice LEGACY RESTORATIONPaid Chk# 031347 10/28/2021 $66.00 2021-00903; 22735 STREHLER ROADR 100-42400-32210 Bldg/Plan Review Fees 21759002 Total LEGACY RESTORATION $66.00 LORETTO FIRE DEPARTMENTPaid Chk# 031348 10/28/2021 $45,295.98 4TH QTR 2021 FIRE PROTECTIONE 100-42200-300 Professional Srvs (GENERAL)2-2315 Total LORETTO FIRE DEPARTMENT $45,295.98 MAPLE GROVE, CITY OFPaid Chk# 031349 10/28/2021 $180.38 WATER USAGE 3RD QTRE 601-49400-310 Other Professional Services 09082021 Total MAPLE GROVE, CITY OF $180.38 MARTIN MARIETTA AGGREGATESPaid Chk# 031350 10/28/2021 $937.84 CLASS 2 ST CLOUD QUARRYE 100-43100-232 Gravel 33516643 Total MARTIN MARIETTA AGGREGATES $937.84 MENARDS BUFFALOPaid Chk# 031351 10/28/2021 $5.98 PEST BLOCK PARKSE 100-45200-210 Operating Supplies (GENERAL)48151 $42.91 CITY HALL VEHICLE MAINTENANCEE 100-41941-210 Operating Supplies (GENERAL)48151 Total MENARDS BUFFALO $48.89 MENARDS MAPLE GROVEPaid Chk# 031352 10/28/2021 $47.31 ASPECT COLLAGEE 100-41941-210 Operating Supplies (GENERAL)89295 $442.23 GRACO MAGNUME 100-45200-210 Operating Supplies (GENERAL)89307 $87.98 COILG30E 100-45200-210 Operating Supplies (GENERAL)89429 $36.21 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL)89799 $18.06 PW SUPPLIESE 100-43100-210 Operating Supplies (GENERAL)89802 Total MENARDS MAPLE GROVE $631.79 METRO SALES INCPaid Chk# 031353 10/28/2021 $96.00 STAPLE REFILLE 100-41941-200 Office Supplies (GENERAL)INV1908780 Total METRO SALES INC $96.00 METRO WEST INSPECTION SERVICESPaid Chk# 031354 10/28/2021 $45,923.56 FINALED INPECTIONS 09/2021E 100-42400-300 Professional Srvs (GENERAL)3026 Total METRO WEST INSPECTION SERVICES $45,923.56 METROPOLITAN COUNCIL ENVIROPaid Chk# 031355 10/28/2021 $6,213.01 MATERIAL TREATMENTE 602-49450-312 MCES Sewage Treatment 0001130540 Total METROPOLITAN COUNCIL ENVIRO $6,213.01 MINNESOTA EQUIPMENTPaid Chk# 031356 10/28/2021 $94.40 COVERE 100-45200-210 Operating Supplies (GENERAL)265842 Total MINNESOTA EQUIPMENT $94.40 MINNESOTA OCCUPATIONAL HEALTHPaid Chk# 031357 10/28/2021 $130.00 PD VACCINEE 100-42100-300 Professional Srvs (GENERAL)378728 Total MINNESOTA OCCUPATIONAL HEALTH $130.00 *Check Detail Register© CITY OF CORCORAN 10/22/21 9:20 AM Page 5 October 2021 Check Amt CommentInvoice MINNESOTA REMODELING SOLUTIONSPaid Chk# 031358 10/28/2021 $18.55 REFUND OVERPAYMENTR 100-42400-32210 Bldg/Plan Review Fees 17585 Total MINNESOTA REMODELING SOLUTIONS $18.55 MINNESOTA RURAL WATER ASSOCPaid Chk# 031359 10/28/2021 $1,750.00 PW TECHNICAL TRAININGE 601-49400-208 Training and Instruction 092021 Total MINNESOTA RURAL WATER ASSOC $1,750.00 MISSIONS INCPaid Chk# 031360 10/28/2021 $2,750.00 LEGAL ADVOCACY PROGRAME 100-41900-433 Dues and Memberships 10012021 Total MISSIONS INC $2,750.00 MN CHIEFS OF POLICE ASSOCPaid Chk# 031361 10/28/2021 $232.00 MEMBERSHIPE 100-42100-433 Dues and Memberships 12219 $595.00 MEMBERSHIPE 100-42100-433 Dues and Memberships 12223 Total MN CHIEFS OF POLICE ASSOC $827.00 NAPA AUTO PARTS - CORCORANPaid Chk# 031363 10/28/2021 $349.99 PD BATTERYE 100-42100-220 Repair/Maint Supply (GENERAL)376510 Total NAPA AUTO PARTS - CORCORAN $349.99 NORTHERN SAFETY TECHNOLOGYPaid Chk# 031364 10/28/2021 $132.24 DOT WING PLOWE 100-43100-220 Repair/Maint Supply (GENERAL)52955 Total NORTHERN SAFETY TECHNOLOGY $132.24 NORTHLAND SECURITIES INCPaid Chk# 031365 10/28/2021 $500.00 CALL RESOLUTION FEEE 100-41900-300 Professional Srvs (GENERAL)6799 Total NORTHLAND SECURITIES INC $500.00 NUTRIEN AG SOLUTIONS, INC.Paid Chk# 031366 10/28/2021 $133.58 TREKKER TRAXE 100-45200-210 Operating Supplies (GENERAL)46796939 Total NUTRIEN AG SOLUTIONS, INC.$133.58 OFFICE DEPOTPaid Chk# 031367 10/28/2021 $16.27 STAPLESE 100-41941-200 Office Supplies (GENERAL)201010158001 $42.62 PENSE 100-41941-200 Office Supplies (GENERAL)201010158002 $37.24 PENSE 100-41941-200 Office Supplies (GENERAL)201010556001 Total OFFICE DEPOT $96.13 OMANN BROTHERS PAVING INCPaid Chk# 031368 10/28/2021 $170.00 AC FINES MIXE 100-43100-233 Asphalt Maint/Patching 15687 Total OMANN BROTHERS PAVING INC $170.00 RICE BLACKSMITH SAW & MACHINEPaid Chk# 031372 10/28/2021 $1,080.00 BRUSH CLIPPERE 100-43100-220 Repair/Maint Supply (GENERAL)25798 Total RICE BLACKSMITH SAW & MACHINE $1,080.00 RITEWAY BUSINESS FORMSPaid Chk# 031373 10/28/2021 $193.42 UTILITY BILL CARD STOCKE 602-49450-210 Operating Supplies (GENERAL)21-32571 *Check Detail Register© CITY OF CORCORAN 10/22/21 9:20 AM Page 6 October 2021 Check Amt CommentInvoice $193.41 UTILITY BILL CARD STOCKE 601-49400-210 Operating Supplies (GENERAL)21-32571 Total RITEWAY BUSINESS FORMS $386.83 RUSSELL SECURITY RESOURCE INCPaid Chk# 031374 10/28/2021 $99.00 KEYS EVERESTE 100-45200-210 Operating Supplies (GENERAL)A40636 Total RUSSELL SECURITY RESOURCE INC $99.00 SHORES, GAILPaid Chk# 031375 10/28/2021 $3.59 DUST CONTROL OVERPAYMENT REFUNDR 100-43100-34301 Dust Control 2021 Total SHORES, GAIL $3.59 ST MICHAEL SPINAL REHAB CENTERPaid Chk# 031376 10/28/2021 $95.00 DOT PHYSICALE 100-43100-300 Professional Srvs (GENERAL)6490-1 10-01-2 Total ST MICHAEL SPINAL REHAB CENTER $95.00 SYMBOL ARTSPaid Chk# 031380 10/28/2021 $742.75 PD PATCHE 100-42100-417 Uniforms 0409679 Total SYMBOL ARTS $742.75 TELCOM CONSTRUCTIONPaid Chk# 031381 10/28/2021 $75.00 U21-048R 100-43100-34300 Public Works Permits/Fees 10142021 Total TELCOM CONSTRUCTION $75.00 US BANKCORP EQUIPMENT FINANCEPaid Chk# 031382 10/28/2021 $424.46 COPIER LEASEE 100-41951-210 Operating Supplies (GENERAL)455817510 Total US BANKCORP EQUIPMENT FINANCE $424.46 VIKING AWARDS & RECOGNITIONPaid Chk# 031383 10/28/2021 $47.00 WOODGRAIN SIGNSE 100-42100-200 Office Supplies (GENERAL)8687 Total VIKING AWARDS & RECOGNITION $47.00 WENCK ASSOCIATES, INC.Paid Chk# 031384 10/28/2021 $2,129.00 LENNAR DEVELOPMENT CONSTRUCTION INSPECTION G 500-20335 Lennar Eng Plan Review/Modific 1838812 $22,915.26 66TH ST DESIGN/SURVEY/CONSTRUCTIONE 427-43100-530 Improvements Other Than Bldgs 1838813 $1,836.00 VANBLARICOM PLAN REVIEWG 500-20436 Pulte Encore - PUD Skch 17-029 1838815 $2,194.50 PLAN REVIEWG 500-20436 Pulte Encore - PUD Skch 17-029 1838815 $1,667.50 STORMWATERG 500-20436 Pulte Encore - PUD Skch 17-029 1838815 $5,775.61 CONSTRUCTION OBSERVATIONG 500-20436 Pulte Encore - PUD Skch 17-029 1838815 $275.00 WCA REVIEWG 500-20436 Pulte Encore - PUD Skch 17-029 1838815 $921.75 STORMWATERE 100-43170-300 Professional Srvs (GENERAL)1838816 $157.00 WATER UTILITY/GIS/ENGINEERINGE 601-49400-303 Engineering Fees 1838818 $562.00 COOK LAKE SCHOMMER REVIEW AND COORDINATION G 500-20490 Cook Lake - Schommer 1838819 $472.50 TAVERA PLAN REVIEWG 500-20332 Lennar Tavera Development 1838820 $6,563.20 TAVERA CONSTRUCTION OBSERVATIONG 500-20332 Lennar Tavera Development 1838820 $2,877.98 NELSON TRUCKING CONSTRUCTION OBSERVATIONG 500-20482 Nelson Sketch Plan 19-023 1838821 $252.25 PULTE UTILITY CONNECTIONE 601-49400-234 Inspections 1838823 $252.25 PULTE UTILITY CONNECTIONE 602-49450-234 Inspections 1838823 *Check Detail Register© CITY OF CORCORAN 10/22/21 9:20 AM Page 7 October 2021 Check Amt CommentInvoice $1,311.00 PULTE BUILDING PERMIT SERVEY REVIEWE 100-42400-303 Engineering Fees 1838823 $101.50 RAVINIA UTILITY CONNECTIONE 601-49400-234 Inspections 1838823 $101.50 RAVINIA UTILITY CONNECTIONE 602-49450-234 Inspections 1838823 $735.00 RAVINIA BUILDING PERMIT SURVEY REVIEWE 100-42400-303 Engineering Fees 1838823 $108.25 BASS LAKE CROSSING UTILITY CONNECTIONE 601-49400-234 Inspections 1838823 $108.25 BASS LAKE CROSSING UTILITY CONNECTIONE 602-49450-234 Inspections 1838823 $147.00 BASS LAKE CROSSING BUILDING PERMIT SURVEY REVIEW E 100-42400-303 Engineering Fees 1838823 $269.50 OTHER BUILDING PERMIT SURVEY REVIEWE 100-42400-303 Engineering Fees 1838823 $19,394.18 RUSH CREEK CONSTRUCTION OBSERVATIONG 500-20488 Rush Creek Reserve 1838825 $208.50 CSAH 101 - WETLANDSG 500-20482 Nelson Sketch Plan 19-023 1838826 $675.00 CSAH 101 - DESIGNG 500-20482 Nelson Sketch Plan 19-023 1838826 $936.50 CSAH 101 - CONSTRUCTIONG 500-20482 Nelson Sketch Plan 19-023 1838826 $581.00 GENERAL ENGINEERING SERVICESE 100-43170-300 Professional Srvs (GENERAL)1838828 $190.00 APPALOOSA WOODS PROJECTE 428-43100-303 Engineering Fees 1838828 $634.50 CORCORAN TRAIL WESTE 429-43170-300 Professional Srvs (GENERAL)1838828 $1,192.00 RUSH CREEK RESERVE TURN LANESG 500-20488 Rush Creek Reserve 1838829 $1,067.75 TRAIL HAVEN ROAD BRIDGE REPLACEMENTE 100-43170-300 Professional Srvs (GENERAL)1838830 $1,062.75 SCHUTTE ROAD BRIDGE PREPLACEMENTE 100-43170-300 Professional Srvs (GENERAL)1838830 $1,291.50 CORCORAN TRAIL IMPROVEMENTSE 429-43170-300 Professional Srvs (GENERAL)1838831 $1,104.19 ELM CREEK CULVERT SURVEYE 100-43170-300 Professional Srvs (GENERAL)1838832 $1,442.00 WATER TOWER SHADOW STUDYE 100-43170-300 Professional Srvs (GENERAL)1838834 Total WENCK ASSOCIATES, INC.$81,513.67 WESTSIDE WHOLESALE TIREPaid Chk# 031385 10/28/2021 $56.44 TRUCK VALVEE 100-43100-220 Repair/Maint Supply (GENERAL)892182 $96.00 TIRE BALANCEE 100-42100-220 Repair/Maint Supply (GENERAL)893037 Total WESTSIDE WHOLESALE TIRE $152.44 WINTERS, JEFFREYPaid Chk# 031386 10/28/2021 $1,000.00 ESCROW REFUNDE 100-41910-431 Misc Expense GR20-005 Total WINTERS, JEFFREY $1,000.00 WRIGHT HENNEPIN COOP ELECTPaid Chk# 031387 10/28/2021 $14.81 Bridle/Gleason: 150-1690-5131G 500-20390 Ravinia Street Lights $15.08 Bridle/Paddock: 150-1690-5135G 500-20390 Ravinia Street Lights $14.81 Paddock Ln 150-1690-5137G 500-20390 Ravinia Street Lights $15.08 Bridle Path: 150-1690-5146G 500-20390 Ravinia Street Lights $15.08 Paddock/Bridle: 150-1690-5158G 500-20390 Ravinia Street Lights $14.81 6471 Carriage: 150-1691-0155G 500-20390 Ravinia Street Lights $15.08 Bridle/Steeple: 150-1691-0158G 500-20390 Ravinia Street Lights $14.81 Bridle/Bluestem: 150-1691-0168G 500-20390 Ravinia Street Lights $14.81 Prairie/Bridle: 150-1691-0174G 500-20390 Ravinia Street Lights $15.08 Bridle Path: 150-1691-0177G 500-20390 Ravinia Street Lights $15.08 Elderberry Ct: 150-1691-0178G 500-20390 Ravinia Street Lights $14.81 19301 Annabelle: 150-1691-8063G 500-20390 Ravinia Street Lights $14.81 6675 Carriage: 150-1691-8064G 500-20390 Ravinia Street Lights $14.81 6681 Bridle: 150-1691-8066G 500-20390 Ravinia Street Lights *Check Detail Register© CITY OF CORCORAN 10/22/21 9:20 AM Page 8 October 2021 Check Amt CommentInvoice $14.81 6657 Bridle: 150-1691-8079G 500-20390 Ravinia Street Lights $14.81 19130 Galloway: 150-1691-8080G 500-20390 Ravinia Street Lights $14.81 19065 Galloway: 150-1691-8082G 500-20390 Ravinia Street Lights $29.89 6485 Larkspur: 150-1692-0907G 500-20390 Ravinia Street Lights $14.81 6398 Larkspur: 150-1692-0908G 500-20390 Ravinia Street Lights $14.81 66TH/CEDAR: 150-1692-8373G 500-20390 Ravinia Street Lights $14.81 Bridle/66th Ave: 150-1692-8374G 500-20390 Ravinia Street Lights $14.81 19437 Lupine LN: 150-1693-0197G 500-20390 Ravinia Street Lights $14.81 19389 Lupine LN: 150-1693-0199G 500-20390 Ravinia Street Lights $14.81 19345 Golden TR: 150-1693-0200G 500-20390 Ravinia Street Lights $14.81 6310 Steeple LN: 150-1693-0201G 500-20390 Ravinia Street Lights $14.81 6370 Steeple LN: 150-1693-0202G 500-20390 Ravinia Street Lights $14.81 19367 Annabelle: 150-1693-5724G 500-20390 Ravinia Street Lights $14.81 19343 Annabelle: 150-1693-5726G 500-20390 Ravinia Street Lights $14.81 19315 Primrose: 150-1693-5731G 500-20390 Ravinia Street Lights $14.81 19399 Primrose: 150-1693-5732G 500-20390 Ravinia Street Lights $14.81 Primrose/Wildfl: 150-1693-5733G 500-20390 Ravinia Street Lights $14.81 Wildflo/Gleason: 150-1693-5734G 500-20390 Ravinia Street Lights $14.81 Gleason/Wildflo: 150-1693-5986G 500-20390 Ravinia Street Lights $14.81 FIR LN/75TH AVE: 150-1693-7072G 500-20420 Bass Lake Cross MI Home 17-012 $14.81 FIR LN N: 150-1693-7074G 500-20420 Bass Lake Cross MI Home 17-012 $14.81 FIR LN/74TH AVE: 150-1693-7075G 500-20420 Bass Lake Cross MI Home 17-012 $23.25 FIR LN N/CR 10: 150-1693-7076G 500-20420 Bass Lake Cross MI Home 17-012 $14.81 74TH AVE N: 150-1693-7077G 500-20420 Bass Lake Cross MI Home 17-012 $23.25 FIR LN N/CR 10: 150-1694-0076G 500-20420 Bass Lake Cross MI Home 17-012 $14.81 FIR LN N: 150-1694-0078G 500-20420 Bass Lake Cross MI Home 17-012 $14.81 FIR LN N/LOT #8: 150-1694-0079G 500-20420 Bass Lake Cross MI Home 17-012 $14.81 FIR LN N/72ND N: 150-1694-0080G 500-20420 Bass Lake Cross MI Home 17-012 $14.81 72ND AVE N: 150-1694-0081G 500-20420 Bass Lake Cross MI Home 17-012 $14.81 FIR LN N/LOT #5: 150-1694-0082G 500-20420 Bass Lake Cross MI Home 17-012 $14.81 ANNABELLE LOT 5 150-1694-0821G 500-20390 Ravinia Street Lights $14.81 PRIMROSE COURT 150-1694-4502G 500-20390 Ravinia Street Lights $14.81 SUNFLOWER COURT 150-1694-4503G 500-20390 Ravinia Street Lights $14.81 WILDFLOWER TRL 150-1694-4505G 500-20390 Ravinia Street Lights $14.81 WILDFLOWER TRL 150-1694-4506G 500-20390 Ravinia Street Lights $17.85 74TH PL & MAPLE 150-1694-6889G 500-20420 Bass Lake Cross MI Home 17-012 $14.81 JACK PINE LN N 150-1694-6891G 500-20420 Bass Lake Cross MI Home 17-012 $14.81 74TH AVE N 150-1694-6892G 500-20420 Bass Lake Cross MI Home 17-012 $14.81 75TH AVE N 150-1694-6893G 500-20420 Bass Lake Cross MI Home 17-012 $14.81 HICKORY LN N 150-1694-6894G 500-20420 Bass Lake Cross MI Home 17-012 $14.81 MEADOW RUE CT 150-1694-7911G 500-20390 Ravinia Street Lights $14.81 STEEPLE CHASE LN 150-1694-7917G 500-20390 Ravinia Street Lights $14.81 SNOWBERRY CT 150-1694-7918G 500-20390 Ravinia Street Lights $14.81 MEADOW RUE CT 150-1694-7919G 500-20390 Ravinia Street Lights $14.81 STEEPLE CHASE LN 150-1694-7920G 500-20390 Ravinia Street Lights $0.00 LARKSPUR LN/63RD 150-1694-9986G 500-20201 Building Permits Payable $14.81 63RD AVE N 150-1694-9987G 500-20390 Ravinia Street Lights $50.69 CTY RD10/116 000-0100-1469E 100-43100-381 Street/Signal Lights *Check Detail Register© CITY OF CORCORAN 10/22/21 9:20 AM Page 9 October 2021 Check Amt CommentInvoice $49.09 Ballpark: 120-1246-7200E 100-45200-380 Utility & Services (GENERAL) $20.01 CIVIL DEFENSE: 120-1246-8000E 100-42100-380 Utility & Services (GENERAL) $20.11 Maple Hill Est: 120-1246-8100E 100-42100-380 Utility & Services (GENERAL) $30.40 School Property: 120-1247-9600E 100-41941-380 Utility & Services (GENERAL) $1,242.58 8200 Cty Rd 116: 120-1255-6300E 100-41941-380 Utility & Services (GENERAL) $20.65 19090 Bass Lk Rd:150-1687-7510E 601-49400-380 Utility & Services (GENERAL) $30.94 9525 Cain Rd: 150-1689-5230E 100-43100-380 Utility & Services (GENERAL) $158.34 Brockton Ln: 150-1689-6871E 602-49450-380 Utility & Services (GENERAL) $75.92 20120 CTY 10 LIF:150-1691-6661E 602-49450-380 Utility & Services (GENERAL) $140.46 8200 CR116/SIGN: 150-1693-6612E 100-41941-380 Utility & Services (GENERAL) $46.45 BASEBALL FIELD: 150-1693-6855E 100-45200-380 Utility & Services (GENERAL) $41.22 WILDFLOWER: 150-1694-4774G 500-20390 Ravinia Street Lights $9.81 Cty 10/Maple Hi: 120-1246-7300E 100-43100-381 Street/Signal Lights $17.85 CTY 10/Treptaus: 120-1246-7400E 100-43100-381 Street/Signal Lights $17.85 CTY 10/St Thomas:120-1246-7500E 100-43100-381 Street/Signal Lights $18.95 Cty 10/Stanchion:120-1246-7600E 100-43100-381 Street/Signal Lights $18.95 Co Rd 10 & 50: 120-1246-7700E 100-43100-381 Street/Signal Lights $10.08 8200 Cty Rd 116: 120-1246-7800E 100-45200-380 Utility & Services (GENERAL) $9.81 75th Ave/Hwy 116:120-1246-7900E 100-45200-380 Utility & Services (GENERAL) $167.70 8200 Cty Rd 116: 150-1684-2033E 100-41941-380 Utility & Services (GENERAL) $27.95 9100 Cty Rd 19: 150-1688-8463E 100-43100-380 Utility & Services (GENERAL) $0.00 6510 Cty Rd 116: 150-1680-4662E 100-42100-380 Utility & Services (GENERAL) $0.00 6629 CTY 101: 150-1691-8062G 500-20390 Ravinia Street Lights $0.00 102ND PL/103RD 150-1694-7926G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 STIEG ROAD 150-1694-8544G 500-20201 Building Permits Payable $0.00 LARKSPUR LN 150-1694-9986G 500-20200 Accounts Payable $14.81 IRONWOOD LN 150-1695-5954G 500-20436 Pulte Encore - PUD Skch 17-029 $14.81 IRONWOOD LN/10ND 150-1695-5955G 500-20436 Pulte Encore - PUD Skch 17-029 $14.81 JACKPINE/IRONWD 150-1695-5957G 500-20436 Pulte Encore - PUD Skch 17-029 $14.81 102ND AVE 150-1695-5961G 500-20436 Pulte Encore - PUD Skch 17-029 $14.81 102ND/JACKPINE: 150-1695-5963G 500-20436 Pulte Encore - PUD Skch 17-029 $14.81 102ND/JACKPINE: 1501695-5964G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 102ND/JACKPINE: 1501695-5964G 500-20390 Ravinia Street Lights $14.81 COACH HOUSE 150-1695-6351G 500-20390 Ravinia Street Lights $14.81 ANNABELLE LN 150-1695-6352G 500-20390 Ravinia Street Lights $0.00 ANNABELLE LN/ CT 150-1695-6353G 500-20390 Ravinia Street Lights $14.81 ANNABELLE CT 150-1695-6359G 500-20390 Ravinia Street Lights $14.81 COACH HOUSE 1 150-1695-6365G 500-20390 Ravinia Street Lights $14.81 BLACK OAK CT 150-1695-6367G 500-20390 Ravinia Street Lights $14.81 BLACK OAK LN 150-1695-6371G 500-20390 Ravinia Street Lights $14.81 BLACK OAK LN 150-1695-7149G 500-20390 Ravinia Street Lights $0.00 PRAIRIE SAGE LN 150-1695-8126G 500-20390 Ravinia Street Lights $14.81 GLEASON PARKWAY 150-1695-8428G 500-20390 Ravinia Street Lights $14.81 BRIDLE PATH 150-1695-8431G 500-20390 Ravinia Street Lights $14.81 PRAIRIE SAGE LN 105-1695-8432G 500-20390 Ravinia Street Lights $14.81 PRAIRIE SAGE LN 150-1695-8435G 500-20390 Ravinia Street Lights $14.81 PRAIRIE SAGE LN 150-1695-8436G 500-20390 Ravinia Street Lights $14.81 PRAIRIE SAGE LN 150-1695-8438G 500-20390 Ravinia Street Lights *Check Detail Register© CITY OF CORCORAN 10/22/21 9:20 AM Page 10 October 2021 Check Amt CommentInvoice $0.00 PRAIRIE SAGE LN 150-1695-8438G 500-20390 Ravinia Street Lights $14.81 GLEASON PKWY 150-1695-9395G 500-20390 Ravinia Street Lights $14.81 GLEASON PKWY 150-1695-9396G 500-20390 Ravinia Street Lights $14.81 GLEASON PKWY 150-1695-9398G 500-20390 Ravinia Street Lights $14.81 IRONWOOD LN 150-1696-6794G 500-20436 Pulte Encore - PUD Skch 17-029 $14.81 IRONWOOD LN 150-1696-6797G 500-20436 Pulte Encore - PUD Skch 17-029 $14.81 19403 103RD AVE 150-1696-6799G 500-20436 Pulte Encore - PUD Skch 17-029 $14.81 19367 103RD AVE 150-1696-6800G 500-20436 Pulte Encore - PUD Skch 17-029 $14.81 102ND/103RD 150-1694-7926G 500-20436 Pulte Encore - PUD Skch 17-029 $14.81 STIEG ROAD 150-1694-8543G 500-20201 Building Permits Payable $14.81 STIEG ROAD 150-1694-8544G 500-20201 Building Permits Payable $14.81 LARKSPUR/63RD 150-1694-9986G 500-20201 Building Permits Payable $0.00 IRONWOOD LN 150-1695-5954G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 IRONWOOD/10ND 150-1695-5955G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 JACKPINE/IRONWD 150-1695-5957G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 102ND AVE 150-1695-5961G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 102ND/JACKPINE: 150-1695-5963G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 102ND/JACKPINE: 1501695-5964G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 102ND/JACKPINE: 1501695-5964G 500-20390 Ravinia Street Lights $14.81 COACH HOUSE 150-1695-6350G 500-20390 Ravinia Street Lights $14.81 ANNABELLE LN 150-1695-7682G 500-20390 Ravinia Street Lights $14.81 ANNABELLE LN/ CT 150-1695-7683G 500-20390 Ravinia Street Lights $14.81 ANNABELLE CT 150-1695-7684G 500-20390 Ravinia Street Lights $0.00 COACH HOUSE 1 150-1695-6365G 500-20390 Ravinia Street Lights $0.00 BLACK OAK CT 150-1695-6367G 500-20390 Ravinia Street Lights $0.00 BLACK OAK LN 150-1695-6371G 500-20390 Ravinia Street Lights $0.00 BLACK OAK LN 150-1695-7149G 500-20390 Ravinia Street Lights $0.00 PRAIRIE SAGE LN 150-1695-8126G 500-20390 Ravinia Street Lights $0.00 GLEASON PARKWAY 150-1695-8428G 500-20390 Ravinia Street Lights $0.00 BRIDLE PATH 150-1695-8431G 500-20390 Ravinia Street Lights $0.00 PRAIRIE SAGE LN 105-1695-8432G 500-20390 Ravinia Street Lights $0.00 PRAIRIE SAGE LN 150-1695-8435G 500-20390 Ravinia Street Lights $0.00 PRAIRIE SAGE LN 150-1695-8436G 500-20390 Ravinia Street Lights $0.00 PRAIRIE SAGE LN 150-1695-8438G 500-20390 Ravinia Street Lights $0.00 GLEASON PKWY 150-1695-9395G 500-20390 Ravinia Street Lights $0.00 GLEASON PKWY 150-1695-9396G 500-20390 Ravinia Street Lights $0.00 GLEASON PKWY 150-1695-9398G 500-20390 Ravinia Street Lights $0.00 IRONWOOD LN 150-1696-6794G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 IRONWOOD LN 150-1696-6797G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 19403 103RD AVE 150-1696-6799G 500-20436 Pulte Encore - PUD Skch 17-029 $0.00 19367 103RD AVE 150-1696-6800G 500-20436 Pulte Encore - PUD Skch 17-029 $14.81 COACH HOUSE LN 150-1696-7679G 500-20390 Ravinia Street Lights $14.81 COACH HOUSE LN 150-1696-7681G 500-20390 Ravinia Street Lights Total WRIGHT HENNEPIN COOP ELECT $3,684.19 XCEL ENERGYPaid Chk# 031388 10/28/2021 $140.64 UTILITIESE 100-43100-380 Utility & Services (GENERAL)750569359 $27.77 UTILITIESE 100-43100-380 Utility & Services (GENERAL)750654537 *Check Detail Register© CITY OF CORCORAN 10/22/21 9:20 AM Page 11 October 2021 Check Amt CommentInvoice Total XCEL ENERGY $168.41 ZEP SALES & SERVICEPaid Chk# 031389 10/28/2021 $836.76 BLACK BAG, FUZION DISPENSERE 100-41941-210 Operating Supplies (GENERAL)9006766767 Total ZEP SALES & SERVICE $836.76 ZONEONE LOCATINGPaid Chk# 031390 10/28/2021 $161.40 LOCATE LABORE 100-45200-210 Operating Supplies (GENERAL)29956 Total ZONEONE LOCATING $161.40 10100 Farmers State Bank $250,897.29 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $155,348.43 400 CITY HALL REMODEL 2020-2021 $2,751.70 427 GLEASON/66TH PARKWAY EXTENSION $22,915.26 428 APPALOOSA WOODS STREET IMPROV $315.35 429 CORCORAN TRAIL EAST/WEST $2,051.35 500 ESCROW HOLDING FUND $57,359.07 601 WATER $3,053.44 602 SEWER $7,102.69 $250,897.29 STAFF REPORT Agenda Item 7c. Council Meeting: October 28, 2021 Prepared By: Maggie Ung Topic: Special Revenue Fund Creation for ARPA Funds Action Required: Approval Summary: Congress adopted the American Rescue Plan Act in March 2021, which included $65 billing in recovery funds for cities across the county. On the June 24, 2021, council meeting, Resolution 2021-70 was approved, and the City of Corcoran allocated $656,250 pursuant of the ARPA. Unlike other federal grants received, this money is received in advance of the allowable expenditure. This grant meets the guidelines for establishing a special revenue fund. It is in the City’s best interest to create a separate fund to account for the transactions of the federal monies from the ARPA grant. Financial/Budget: This special revenue fund can be created within our accounting software at no additional cost. The city will need to budget for the expenditures related to the grant money prior to the money being spent. Council Action: Approve resolution 2021-123 creating a Special Revenue Fund for ARPA funds. Attachments: 1. Resolution 2021-123 Special Revenue Fund Creation for ARPA Funds City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-123 Page 1 of 1 Motion By: Seconded By: A RESOLUTION CREATING A SPECIAL REVENUE FUND FOR ARPA FUNDS WHEREAS, the State of Minnesota has been and will be allocated funding from the federal American Rescue Plan Act of 2021 (ARPA) for distribution to qualifying local governments; and WHEREAS, the City of Corcoran intends to accept its full distribution of ARPA monies from the State of Minnesota; and WHEREAS, the revenue received under the ARPA funding should be maintained in a special revenue fund; and WHEREAS, the expenditures must be in accordance with the ARPA guidance; and WHEREAS, the City is required to designate the grant funds for this purpose. NOW, THEREFORE, BE IT RESOLVED the City of Corcoran shall create a special revenue fund for the period of the grant for accounting of monies received from the American Rescue Plan Act and the expenditure of the monies in accordance with the grant. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 28th day of October, 2021. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director STAFF REPORT Agenda Item 7d. Council Meeting: October 28, 2021 Prepared By: Jessica Christensen Buck Topic: Hennepin County Youth Sports Grant Application Action Required: Approval Summary: Twice a year, the Hennepin County Youth Sports Commission accepts grant applications for equipment. At the October 14, 2021 City Council meeting, Council authorized staff to proceed with submitting a Hennepin County Youth Sports Grant under the equipment category for a Toro 96” mower to be used at the parks. Following the Council meeting, staff received an email stating they had been awarded $10,000 for that piece of equipment from the spring equipment grant submission. At this time, staff is looking for Council approval to submit an updated grant application for a John Deere gator to be used for recreation programming as well as park and trail maintenance. Financial/Budget: The remaining cost of the John Deere gator not fulfilled by the grant would be $16,271.93 with the remaining amount of money coming from the City’s 2022 CIP or budget. Council Action: Authorize staff to submit the grant application for $10,000 for a John Deere gator. Attachments: 1. Hennepin County Youth Sports Grant Application 2. Resolution 2021-121 Supporting Grant Application A Hidden Gem Waiting To Be Discovered www.ci.corcoran.mn.us 8200 County Road 116 Corcoran, MN 55340 Phone: 763-420-2288 Administrative Offices Public Works Offices 9100 County Road 19 Corcoran, MN 55357 Phone: 763-420-2652 Phone: 763-420-8966 Police Department Offices 8200 County Road 116 Corcoran, MN 55340 October 29, 2021 Dear grant application review committee, The City of Corcoran is excited to seek additional funding for John Deere gator XUV835R to be used in Corcoran. We are looking to purchase the gator to be utilized for preparation and day-to-day operations of the recreation programs. In addition to that, it would be used for general parks and trails upkeep and maintenance. Within the next few years, the City is anticipating maintenance on 4-5 miles worth of trails following a large number of plats that came in within the last couple years. Currently our in-house programs include two seasons of baseball and one summer season of soccer. The City of Corcoran took over youth athletic programming from local associations during a 2018-2019 transitional period. In total, the programs encompass approximately 864 kids throughout the summer utilizing the fields at City Park in Corcoran (20200 County Road 50). Kids come from not only Corcoran to participate, but also surrounding areas such as Maple Grove, Plymouth, Rogers, Buffalo, Loretto, etc. As the City continues to grow, so does the range of socioeconomic status, race, etc. of the participants and general users of the parks and programs. In addition to those children that participated in the programs, the City of Corcoran has approximately 1,400 children in the City that could utilize the parks. The City is requesting grant funds to cover $10,000 of the total cost of the gator with the City covering the remaining $16,271.93. By keeping the programs, parks, and trails in good condition, it would attract families across the metro to come to Corcoran for the opportunities and experiences that we can provide. We are excited for this possible opportunity to increase the number of families that get out into nature here in northwest Hennepin County. Thank you for your consideration of our request. If you have any questions, feel free to contact me at your convenience at 763-400-7034 or jchristensenbuck@corcoranmn.gov. Sincerely, Jessica Christensen Buck, CPRP Recreation Coordinator Enclosures: 1. 2010 HCYSP Grant Application 2. John Deere Gator XUV835R Quote 3. City Council Resolution Non-profit Organization Partner Information A partner is not required for an award, but it is a selection criteria Organization Legal Name Application Contact and Title Contact Telephone Number Contact Email Address The organization has agreed to submit this application on: Date (print name here)Title Total Project Cost - attach bid or pricing info Amount -$ Matching Funds Matching funds are not required for an award, but it is a selection criteria Amount -$ -$ Amount requested is total cost minus total match and must be $10,000 or less Item Description Request Total Match Source Attach bid or pricing information. Total Cost Must include items to be purchased with matching funds. (signature here) John Deere Gator XUV835R $26,271.93 26,271.93 City of Corcoran - Budget Funds $16,271.93 16,271.93 10,000.00 If information is not included, the Purchase Order or Letter of Intent will be returned. Vendor: Deere & Company 2000 John Deere Run Cary, NC 27513 Contract name and number Signature Shipping address Billing address Membership number (if applicable) Tax exempt certificate (if applicable). Must be made out to Deere & Company. A Purchase Order or Letter of Intent is required for all orders. To expedite the delivery of equipment, the below information must be included on your Purchase Order or Letter of Intent. John Braunshausen Minnesota Equipment, Inc. 13725 Main Street Rogers,MN 55374 Tel: 763-428-4107 Fax: 763-428-2700 Email:johnbraunshausen@mnequip.com For any questions, please contact: The John Deere Government Sales Team Date:18 October 2021 Offer Expires:31 October 2021 Confidential 25457964Quote Id: Prepared For: City Of Corcoran Delivering Dealer: John Braunshausen Minnesota Equipment, Inc. 13725 Main Street Rogers,MN,55374 johnbraunshausen@mnequip.com Quote Prepared By: John Braunshausen johnbraunshausen@mnequip.com Salesperson : X ______________Accepted By : X ______________ Confidential Quote Summary Prepared For: City Of Corcoran MN Prepared By: Minnesota Equipment, Inc. John Braunshausen Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 Phone: 763-428-4107 johnbraunshausen@mnequip.com Quote Id:25457964 18 October 2021 18 October 2021 Created On: Last Modified On: Expiration Date:31 October 2021 Equipment Summary Selling Price Qty Extended JOHN DEERE GATOR™ XUV835R (Model Year 2022) $ 26,271.93 X 1 =$ 26,271.93 Contract: Price Effective Date: Equipment Total $ 26,271.93 * Includes Fees and Non-contract items Quote Summary Equipment Total $ 26,271.93 SubTotal $ 26,271.93 Est. Service Agreement Tax $ 0.00 Total $ 26,271.93 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 26,271.93 Quote Id: 25457964 Customer Name: Selling Equipment Confidential JOHN DEERE GATOR™ XUV835R (Model Year 2022) Equipment Notes: Hours: Stock Number: Contract: Price Effective Date : Selling Price * $ 26,271.93 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount%Discount Amount Contract Price Extended Contract Price 5748M GATOR™ XUV835R (Model Year 2022) 1 $ 26,399.00 14.00 $ 3,695.86 $ 22,703.14 $ 22,703.14 Standard Options - Per Unit 001A US/Canada 1 $ 0.00 0.00 $ 0.00 $ 0.00 $ 0.00 0505 Build To Order 1 $ 0.00 0.00 $ 0.00 $ 0.00 $ 0.00 1008 27” Maxxis Bighorn 2.0 extreme terrain radial tires on 14” Yellow Alloy Wheels 1 $ 900.00 14.00 $ 126.00 $ 774.00 $ 774.00 2032 Split Bench Seat - Stone Cloth 1 $ 0.00 0.00 $ 0.00 $ 0.00 $ 0.00 2350 Park Position in Transmission 1 $ 0.00 0.00 $ 0.00 $ 0.00 $ 0.00 2500 Green and Yellow 1 $ 0.00 0.00 $ 0.00 $ 0.00 $ 0.00 3003 Cargo Box with Spray In Liner, Brake, and Tail Lights 1 $ 469.00 14.00 $ 65.66 $ 403.34 $ 403.34 3101 Cargo Box Power Lift 1 $ 900.00 14.00 $ 126.00 $ 774.00 $ 774.00 4024 OSR - Cab Doors 1 $ 0.00 0.00 $ 0.00 $ 0.00 $ 0.00 4036 Green Roof 1 $ 0.00 0.00 $ 0.00 $ 0.00 $ 0.00 4152 Rear Bumper 1 $ 255.00 14.00 $ 35.70 $ 219.30 $ 219.30 4201 Front Brush Guard 1 $ 366.00 14.00 $ 51.24 $ 314.76 $ 314.76 6349 Less Winch 1 $ 0.00 0.00 $ 0.00 $ 0.00 $ 0.00 Standard Options Total $ 2,890.00 $ 404.60 $ 2,485.40 $ 2,485.40 Dealer Attachments/Non-Contract/Open Market BUC10310 Side Mirrors (open station & cab doors) 1 $ 188.31 14.00 $ 26.36 $ 161.95 $ 161.95 BUC10726 Speaker Kit, Base Radio 1 $ 400.19 14.00 $ 56.03 $ 344.16 $ 344.16 BUC10608 Front Turn Signal Light Kit 1 $ 87.74 14.00 $ 12.28 $ 75.46 $ 75.46 BM26185 Beacon Light 1 $ 265.36 14.00 $ 37.15 $ 228.21 $ 228.21 SWJHD16 35BT AM-FM Radio 1 $ 318.15 14.00 $ 44.54 $ 273.61 $ 273.61 Dealer Attachments Total $ 1,259.75 $ 176.37 $ 1,083.39 $ 1,083.39 Quote Id: 25457964 Customer Name: Selling Equipment Confidential Code Description Qty List Price Discount%Discount Amount Contract Price Extended Contract Price Value Added Services Total $ 0.00 $ 0.00 $ 0.00 Total Selling Price $ 30,548.75 $ 4,276.82 $ 26,271.92 $ 26,271.93 City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-121 Page 1 of 1 Motion By: Seconded By: SUPPORTING GRANT APPLICATION – HENNEPIN COUNTY YOUTH SPORTS EQUIPMENT GRANT WHEREAS, the City of Corcoran supports the grant application made to the Hennepin County Youth Sports Program. The application is to assist with the purchasing of a John Deere gator XUV835R to be used for recreation programming as well as parks and trails maintenance; and WHEREAS, the City of Corcoran recognizes that it must provide the remaining funds required to purchase the gator following any grant money received from the Hennepin County Youth Sports Program; and WHEREAS, benefits of the gator to the City of Corcoran include maintained parks, ballfields, and trail buffers; and NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, if the City of Corcoran is awarded a grant by the Hennepin County Youth Sports Program, the City of Corcoran agrees to accept the grant award and may enter into an agreement with Hennepin County Youth Sports Program. The City of Corcoran will comply with all applicable laws and regulations as stated in the grant agreement. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 28th day of October, 2021. ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Jessica Beise – Administrative Services Director STAFF REPORT Agenda Item 7e. Council Meeting: October 28, 2021 Prepared By: Kevin Mattson Topic: Test Well #2 - Design & Bidding Action Required: Approval Summary: On September 9th, the Council approved the preliminary design of the Northeast Corcoran Water Supply project. Staff and the engineering team have been coordinating utility infrastructure design that would be constructed with the proposed Amberly/Bellwether development. The results of Test Well #2 will provide important and continued design and cost data such as source availability, system capacities, and water quality analysis that reinforce or allow for adjustment of treatment requirements. The test well will be located in the future city park area dedicated to the city with the Amberly/Bellwether development and used as a future sampling/monitoring well. Financial/Budget: The proposal covers the engineering component of the test well project at $14,300. Construction bids will be brought back through council for future considerations. Consistent with the city’s experience with Test Well #1, the overall estimated cost to complete the test well process including plans, permitting, and construction are anticipated to remain around $100,000. The existing balance in the water fund would support costs until bonding takes place in 2022. Options: 1. Approve the design and bidding for Test Well #2 in the amount of $14,300 as outlined in the proposal from Wenck/Stantec. 2. Decline. Recommendation: Approve the design and bidding for Test Well #2 in the amount of $14,300 as outlined in the proposal from Wenck/Stantec. Council Action: Consider a motion to approve the design and bidding for Test Well #2 in the amount of $14,300 as outlined in the proposal from Wenck/Stantec. Attachments: 1. Proposal for Test Well #2 - Design & Bidding Stantec Consulting Services Inc. 7500 Olson Memorial Hwy, Suite 300 Golden Valley, MN 55427 October 20, 2021 Attention: Kevin Mattson Public Works Director City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Mr. Mattson, Reference: Proposal – Test Well #2 We appreciate the opportunity to present this proposal to the City of Corcoran. Our proposal includes a scope of work and budget to assist City Staff in constructing Test Well #2 in Northeast Corcoran. Scope of Work · Prepare Requests for Proposal (RFP) for test well construction and water quality sampling, including plans and specs, and solicit bids from Contractors - $3,500 · Receive bids and provide Council recommendation - $500 · Coordinate necessary permits with DNR and MDH -$1,000 · Stake test well location and any permanent or temporary controls - $800 · Perform construction related services including -$8,500 o Observation and inspection for conformance with plans and specifications, o Review shop drawings and respond to Contractor questions, o Review contractor invoices and prepare pay request forms, o Coordinate and review well capacity pumping and water quality results, o Prepare change orders and other written directives, if required. Total costs for scope of work - $14,300 Project Team The following Stantec staff have been selected to execute the Scope of Work. · City Engineer Kent Torve · Project Manager · Engineers Steve Hegland Ash Hammerbeck, Mark Janovec, Matt Bowers Please let me know if you need additional information about this proposal. We greatly appreciate assisting the City and strive to ensure exceptional outcomes for your projects. Regards, Stantec Consulting Services Inc. Kent Torve, PE City Engineer Phone: 763-479-4209 ktorve@wenck.com October 20, 2021 Kevin Mattson, Public Works Director Page 2 of 2 Reference: Test Well #2 Proposal Terms & Acceptance · Stantec will complete this scope of work according to the letter of engagement and previous practices with the City of Corcoran. · Stantec will perform the scope of work on a time and materials basis and will not exceed the authorized budget without prior authorization. · To accept the proposal as stated above, please complete the following: City of Corcoran Type or Print Name Signature Title Date STAFF REPORT Agenda Item 7f. Council Meeting: October 28, 2021 Prepared By: Kevin Mattson Topic: Northeast Water Supply – Geotechnical Services Action Required: Approval Summary: On September 9th, the Council approved the preliminary design of the Northeast Corcoran Water Supply project. An important preliminary design element is identifying the geotechnical soil conditions including groundwater elevations at both the treatment plant and water storage sites. The engineering design team developed and bid out a geotechnical proposal as presented in the attached memo. Financial/Budget: The existing balance in the water fund would support costs until bonding takes place in 2022. Options: 1. Approve the geotechnical services proposal to Braun Intertec in the amount of $27,505. 2. Decline. Recommendation: Approve the geotechnical services proposal to Braun Intertec in the amount of $27,505. Council Action: Consider a motion to approve the geotechnical services proposal to Braun Intertec in the amount of $27,505. Attachments: 1. Engineering Memo - Geotechnical Services Proposals Memo To: Kevin Mattson, Public Works Director From: Kent Torve, PE, City Engineer File: 227704426 Date: October 20, 2021 Reference: Corcoran Water Supply, Treatment, & Storage Project Recommendation of Award, Geotechnical Proposals COUNCIL ACTION REQUESTED Staff is recommending Council review the proposals for geotechnical services (see attached) and award the proposal to Braun Intertec. QUOTE RESULTS Quotes were received on October 20, 2021 for the Corcoran Water Supply, Treatment, & Storage project. Three bids were submitted and reviewed. Braun Intertec $27,505.00 American Engineering Testing $28,500.00 Haugo Geotechnical Services (1) $23,725.00 (1) Haugo Geotechnical Services was not able to provide the full testing capabilities as was outlined in the request for quotes and we are not recommending their quote be awarded. ANALYSIS All three proposals were reviewed to ensure they meet scope and schedule for completing the work. As noted above, Haugo submitted the lowest estimated costs and could meet the project schedule, however they noted in their proposal that they could not provide the full testing capabilities as detailed in our request for quotes. Because of this, we are recommending the work be awarded to the lowest bidder, Braun Intertec, that could meet the project requirements as requested. AA/EOE Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com October 20, 2021 Revised Proposal QTB147552 Mr. Kevin Mattson City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Re: Revised Proposal for a Geotechnical Evaluation Corcoran Water Supply, Conveyance, and Treatment Intersection of County Road 116 and Hunters Ridge Corcoran, Minnesota Dear Mr. Mattson: Braun Intertec Corporation respectfully submits this revised proposal to complete a geotechnical evaluation for the proposed project at the above referenced site. Project Information Per the Request for Proposal (RFP) provided by Stantec Consulting Services, Inc. (Stantec), we understand the proposed project will include the construction of a new water treatment facility, a new water storage facility, and a connecting trunk main that will be located in Corcoran, Minnesota. We understand the water treatment facility will include a water treatment plant with clear well and subgrade backwash structures that will be approximately 12 feet below existing grade. The water storage structure will either be a ground storage tank with maximum foundation loads around 3,000 pounds per square foot or a tower structure on a ring wall spread footing foundation system with a load of approximately 7 million pounds and a height of 180 feet. Purpose The purpose of our geotechnical evaluation will be to characterize subsurface geologic conditions at selected exploration locations, evaluate their impact on the project, and provide geotechnical recommendations for the design and construction of the proposed water treatment facility, trunk main, and water storage facility. Scope of Services We propose the following tasks to help achieve the stated purpose. If we encounter unfavorable or unforeseen conditions during the completion of our tasks that lead us to recommend an expanded scope of services, we will contact you to discuss the conditions before resuming our services. City of Corcoran Revised Proposal QTB147552 October 20, 2021 Page 2 Site Access Based on aerial photographs, it appears the site is accessible with an All-Terrain Vehicle (ATV) mounted drill rig. We assume there will be no cause for delays in accessing the exploration locations. We are not including tree clearing, debris or obstruction removal, grading of navigable paths, or snow plowing to access the site. Depending on access requirements, ground conditions or potential utility conflicts, our field crew may alter the exploration locations from those proposed to facilitate accessibility. Our drilling activities may also impact the vegetation and may rut the surface to access boring locations. Restoration of vegetation and turf is not part of our scope of services. Our fees do not include potential costs due to stand-by time. For stand-by time (defined as time spent by our field crew due to circumstances that are beyond the control of our field crew or its equipment, or beyond the scope of services indicated above), additional fees will apply. Staking We understand a representative of Stantec will stake prospective subsurface exploration locations and provide us with surface elevations at those locations using GPS (Global Positioning System) technology. Utility Clearance Prior to drilling or excavating, we will contact Gopher State One Call and arrange for notification of the appropriate utility vendors to mark and clear the exploration locations of public underground utilities. You, or your authorized representative, are responsible to notify us before we begin our work of the presence and location of any underground objects or private utilities that are not the responsibility of public agencies. Traffic Control Based on the location of the proposed borings, traffic control is not anticipated to safely facilitate our field investigation. Soil Borings We propose to drill 13 Standard Penetration Test (SPT) soil borings. A total of 9 SPT borings will be advanced to depths of approximately 50 feet below existing grade within the proposed water treatment facility and water storage facility. The remaining 4 SPT borings will be advanced to depths of approximately 35 feet below existing grade along the proposed trunk main. At the time this proposal was written, exact boring locations have not been selected. We will sample at 2 1/2-foot intervals to a depth of approximately 15 feet below existing grade and at 5-foot intervals thereafter as necessary. If the intended boring depths do not extend through unsuitable material, we will extend the borings at least 5 feet into suitable material at greater depths. The additional information will help evaluate such issues as excavation depth, consolidation settlement, and foundation alternatives, among others. If we identify a need for deeper (or additional) borings, we will contact you prior to increasing our total estimated drilled footage and submit a Change Order summarizing the anticipated additional effort and the associated cost, for your review and authorization. City of Corcoran Revised Proposal QTB147552 October 20, 2021 Page 3 Groundwater Measurements If the borings encounter groundwater during or immediately after drilling of each boring, we will record the observed depth on the boring logs. We will leave the boreholes open until we complete our fieldwork and perform groundwater level rechecks prior to leaving the site. MDH Notification We are planning for the borings to be 25 feet or deeper. Therefore, the Minnesota Statutes requires us to both (1) submit to the Minnesota Department of Health (MDH) by mail a “Sealing Notification Form”, and (2) submit a Sealing Record after our completion of the borings. The Sealing Notification Form requires a signature of the current property owner, or their agent, and we need to submit this to the MDH prior to our mobilization to the site. We are attaching a copy of the Sealing Notification Form at the end of this proposal for your signature. Our proposal includes the fees for the MDH Sealing Notification and the Sealing Record. Borehole Abandonment We will backfill our exploration locations immediately after completing the drilling at each location. Minnesota Statutes require sealing temporary borings that are 15 feet deep or deeper. Based on our proposed subsurface characterization depths, we will seal 590 linear feet of borings with grout. Our lump sum fee includes those fees associated with the sealing. Sealing boreholes with grout will prevent us from disposing of auger boring cuttings in the completed boreholes. We intend to thin-spread the excess soil cuttings around the boreholes. If we cannot thin- spread cuttings, additional fees for offsite disposal will apply. Over time, subsidence of borehole backfill may occur, requiring releveling of surface grades or replacing bituminous or concrete patches. We are not assuming responsibility for re-leveling or re-patching after we complete our fieldwork. Sample Review and Laboratory Testing We will return recovered samples to our laboratory, where a geotechnical engineer will visually classify and log them. To help classify the materials encountered and estimate the engineering properties necessary to our analyses, we anticipate performing moisture content tests, unconfined compression strength, mechanical analyses (through a #200 sieve only), organic content tests, and Atterberg limits tests. We will determine the actual laboratory testing for the project depending on the encountered subsurface conditions. If we identify a laboratory testing program that exceeds the budget included in this proposal but provides additional value to the project, we will request authorization for the additional fees through a Change Order. Engineering Analyses We will use data obtained from the subsurface exploration and laboratory tests to evaluate the subsurface profile and groundwater conditions, and to perform engineering analyses related to structure and pavement design and performance. City of Corcoran Revised Proposal QTB147552 October 20, 2021 Page 4 Report We will prepare a report including: ▪ A sketch showing the exploration locations. ▪ Logs of the borings describing the materials encountered and presenting the results of our groundwater measurements and laboratory tests. ▪ A summary of the subsurface profile, groundwater conditions and bedrock (if encountered). ▪ Discussion identifying the subsurface conditions that will impact design and construction. ▪ Discussion regarding the reuse of on-site materials during construction. ▪ Recommendations for preparing structure and pavement subgrades, and the selection, placement, and compaction of fill. ▪ Foundations recommendations, including viable options, lateral earth pressure and bearing capacity; and tower foundation recommendations including allowable pressure increase for wind loading conditions. We will only submit an electronic copy of our report to you upon completion. Schedule We anticipate performing our work according to the following schedule. ▪ Drill rig mobilization – within about 5 to 6 weeks following receipt of written authorization ▪ Field exploration – 5 days on site to complete the soil borings ▪ Classification and laboratory testing – within 1 week after completion of field exploration ▪ Preliminary results – within 1 week of completion of the field exploration ▪ Final report submittal – within 2 weeks after completion of the laboratory testing All fieldwork and boring logs will be completed and provided before January 1, 2022. If borings are required in wetland areas and the ground is not frozen by January 1, 2022, these locations may not be completed by this date. If we cannot complete our proposed scope of services according to this schedule due to circumstances beyond our control, we may need to revise this proposal prior to completing the remaining tasks. City of Corcoran Revised Proposal QTB147552 October 20, 2021 Page 5 Fees We will furnish the services described in this proposal for a lump sum fee of $27,505. We will not exceed this lump sum without receiving prior authorization. Our work may extend over several invoicing periods. As such, we will submit partial progress invoices for work we perform during each invoicing period. General Remarks We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. We appreciate the opportunity to present this proposal to you. Please sign and return a copy to us in its entirety. We based the proposed fee on the scope of services described and the assumptions that you will authorize our services within 30 days and that others will not delay us beyond our proposed schedule. City of Corcoran Revised Proposal QTB147552 October 20, 2021 Page 6 We include the Braun Intertec General Conditions, which provide additional terms and are a part of our agreement. To have questions answered or schedule a time to meet and discuss our approach to this project further, please contact Richard Jett at 815.545.7059 (rjett@braunintertec.com) or Bryan Field at 612.369.3210 (bfield@braunintertec.com). Sincerely, BRAUN INTERTEC CORPORATION Richard S. Jett, PE Project Engineer Bryan C. Field, PE Account Leader, Senior Engineer Attachments: MDH Notification Form General Conditions (1/1/18) The proposal is accepted, and you are authorized to proceed. Authorizer’s Firm Authorizer’s Signature Authorizer’s Name (please print or type) Authorizer’s Title Date AA/EOE Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com October 20, 2021 Proposal QTB147552 Mr. Kevin Mattson City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Re: Minnesota Department of Health Well Sealing Notification Form Corcoran Water Supply, Conveyance, and Treatment Infrastructure Intersection of County Road 116 and Hunters Ridge Corcoran, Minnesota Dear Mr. Mattson: Please have the property owner, representative or agent complete the “Well Owner” section only of the Minnesota Department of Health (MDH) Well Sealing Notification form below and return it to Braun Intertec along with the signed proposal. We will complete the remainder of the form and submit it to the MDH. NOTE: This form must be completed and returned to Braun Intertec prior to us scheduling the mobilization of our equipment and crews to the project site. General Conditions GC Page 1 of 2 Section 1: Agreement 1.1 Our agreement with you consists of these General Conditions and the accompanying written proposal or authorization (“Agreement”). This Agreement is the entire agreement between you and us. It supersedes prior agreements. It may be modified only in a writing signed by us, making specific reference to the provision modified. 1.2 The words “you,” “we,” “us,” and “our” include officers, employees, and subcontractors. 1.3 In the event you use a purchase order or other documentation to authorize our scope of work (“Services”), any conflicting or additional terms are not part of this Agreement. Directing us to start work prior to execution of this Agreement constitutes your acceptance. If, however, mutually acceptable terms cannot be established, we have the right to terminate this Agreement without liability to you or others, and you will compensate us for fees earned and expenses incurred up to the time of termination. Section 2: Our Responsibilities 2.1 We will provide Services specifically described in this Agreement. You agree that we are not responsible for services that are not expressly included in this Agreement. Unless otherwise agreed in writing, our findings, opinions, and recommendations will be provided to you in writing. You agree not to rely on oral findings, opinions, or recommendations without our written approval. 2.2 In performing our professional services, we will use that degree of care and skill ordinarily exercised under similar circumstances by reputable members of our profession practicing in the same locality. If you direct us to deviate from our recommended procedures, you agree to hold us harmless from claims, damages, and expenses arising out of your direction. If during the one year period following completion of Services it is determined that the above standards have not been met and you have promptly notified us in writing of such failure, we will perform, at our cost, such corrective services as may be necessary, within the original scope in this Agreement, to remedy such deficiency. Remedies set forth in this section constitute your sole and exclusive recourse with respect to the performance or quality of Services. 2.3 We will reference our field observations and sampling to available reference points, but we will not survey, set, or check the accuracy of those points unless we accept that duty in writing. Locations of field observations or sampling described in our report or shown on our sketches are based on information provided by others or estimates made by our personnel. You agree that such dimensions, depths, or elevations are approximations unless specifically stated otherwise in the report. You accept the inherent risk that samples or observations may not be representative of things not sampled or seen and further that site conditions may vary over distance or change over time. 2.4 Our duties do not include supervising or directing your representatives or contractors or commenting on, overseeing, or providing the means and methods of their services unless expressly set forth in this Agreement. We will not be responsible for the failure of your contractors, and the providing of Services will not relieve others of their responsibilities to you or to others. 2.5 We will provide a health and safety program for our employees, but we will not be responsible for contractor, owner, project, or site health or safety. 2.6 You will provide, at no cost to us, appropriate site safety measures as to work areas to be observed or inspected by us. Our employees are authorized by you to refuse to work under conditions that may be unsafe. 2.7 Unless a fixed fee is indicated, our price is an estimate of our project costs and expenses based on information available to us and our experience and knowledge. Such estimates are an exercise of our professional judgment and are not guaranteed or warranted. Actual costs may vary. You should allow a contingency in addition to estimated costs. Section 3: Your Responsibilities 3.1 You will provide us with prior environmental, geotechnical and other reports, specifications, plans, and information to which you have access about the site. You agree to provide us with all plans, changes in plans, and new information as to site conditions until we have completed Services. 3.2 You will provide access to the site. In the performance of Services some site damage is normal even when due care is exercised. We will use reasonable care to minimize damage to the site. We have not included the cost of restoration of damage in the estimated charges. 3.3 You agree to provide us, in a timely manner, with information that you have regarding buried objects at the site. We will not be responsible for locating buried objects at the site. You agree to hold us harmless, defend, and indemnify us from claims, damages, losses, penalties and expenses (including attorney fees) involving buried objects that were not properly marked or identified or of which you had knowledge but did not timely call to our attention or correctly show on the plans you or others furnished to us. 3.4 You will notify us of any knowledge or suspicion of the presence of hazardous or dangerous materials present on any work site or in a sample provided to us. You agree to provide us with information in your possession or control relating to such materials or samples. If we observe or suspect the presence of contaminants not anticipated in this Agreement, we may terminate Services without liability to you or to others, and you will compensate us for fees earned and expenses incurred up to the time of termination. 3.5 Neither this Agreement nor the providing of Services will operate to make us an owner, operator, generator, transporter, treater, storer, or a disposal facility within the meaning of the Resource Conservation Recovery Act, as amended, or within the meaning of any other law governing the handling, treatment, storage, or disposal of hazardous substances. You agree to hold us harmless, defend, and indemnify us from any damages, claims, damages, penalties or losses resulting from the storage, removal, hauling or disposal of such substances. 3.6 Monitoring wells are your property, and you are responsible for their permitting, maintenance, and abandonment unless expressly set forth otherwise in this Agreement. 3.7 You agree to make all disclosures required by law. In the event you do not own the project site, you acknowledge that it is your duty to inform the owner of the discovery or release of contaminants at the site. You agree to hold us harmless, defend, and indemnify us from claims, damages, penalties, or losses and expenses, including attorney fees, related to failures to make disclosures, disclosures made by us that are required by law, and from claims related to the informing or failure to inform the site owner of the discovery of contaminants. Section 4: Reports and Records 4.1 Unless you request otherwise, we will provide our report in an electronic format. 4.2 Our reports, notes, calculations, and other documents and our computer software and data are instruments of our service to you, and they remain our property. We hereby grant you a license to use the reports and related information we provide only for the related project and for the purposes disclosed to us. You may not transfer our reports to others or use them for a purpose for which they were not prepared without our written approval. You agree to indemnify, defend, and hold us harmless from claims, damages, losses, and expenses, including attorney fees, arising out of such a transfer or use. 4.3 If you do not pay for Services in full as agreed, we may retain work not yet delivered to you and you agree to return to us all of our work that is in your possession or under your control. 4.4 Samples and field data remaining after tests are conducted and field and laboratory equipment that cannot be adequately cleansed of contaminants are and continue to be your property. They may be discarded or returned to you, at our discretion, unless within 15 days of the report date you give us written direction to store or transfer the materials at your expense. 4.5 Electronic data, reports, photographs, samples, and other materials provided by you or others may be discarded or returned to you, at our discretion, unless within 15 days of the report date you give us written direction to store or transfer the materials at your expense. GC Revised 1/1/2018 Page 2 of 2 Section 5: Compensation 5.1 You will pay for Services as stated in this Agreement. If such payment references our Schedule of Charges, the invoicing will be based upon the most current schedule. An estimated amount is not a firm figure. You agree to pay all sales taxes and other taxes based on your payment of our compensation. Our performance is subject to credit approval and payment of any specified retainer. 5.2 You will notify us of billing disputes within 15 days. You will pay undisputed portions of invoices upon receipt. You agree to pay interest on unpaid balances beginning 30 days after invoice dates at the rate of 1.5% per month, or at the maximum rate allowed by law. 5.3 If you direct us to invoice a third party, we may do so, but you agree to be responsible for our compensation unless the third party is creditworthy (in our sole opinion) and provides written acceptance of all terms of this Agreement. 5.4 Your obligation to pay for Services under this Agreement is not contingent on your ability to obtain financing, governmental or regulatory agency approval, permits, final adjudication of any lawsuit, your successful completion of any project, receipt of payment from a third party, or any other event. No retainage will be withheld. 5.5 If you do not pay us in accordance with this Agreement, you agree to reimburse all costs and expenses for collection of the moneys invoiced, including but not limited to attorney fees and staff time. 5.6 You agree to compensate us in accordance with our Schedule of Charges if we are asked or required to respond to legal process arising out of a proceeding related to the project and as to which we are not a party. 5.7 If we are delayed by factors beyond our control, or if project conditions or the scope or amount of work changes, or if changed labor conditions result in increased costs, decreased efficiency, or delays, or if the standards or methods change, we will give you timely notice, the schedule will be extended for each day of delay, and we will be compensated for costs and expenses incurred in accordance with our Schedule of Charges. 5.8 If you fail to pay us in accordance with this Agreement, we may consider the default a total breach of this Agreement and, at our option, terminate our duties without liability to you or to others, and you will compensate us for fees earned and expenses incurred up to the time of termination. 5.9 In consideration of our providing insurance to cover claims made by you, you hereby waive any right to offset fees otherwise due us. Section 6: Disputes, Damage, and Risk Allocation 6.1 Each of us will exercise good faith efforts to resolve disputes without litigation. Such efforts will include, but not be limited to, a meeting(s) attended by each party’s representative(s) empowered to resolve the dispute. Before either of us commences an action against the other, disputes (except collections) will be submitted to mediation. 6.2 Notwithstanding anything to the contrary in this Agreement, neither party hereto shall be responsible or held liable to the other for punitive, indirect, incidental, or consequential damages, or liability for loss of use, loss of business opportunity, loss of profit or revenue, loss of product or output, or business interruption. 6.3 You and we agree that any action in relation to an alleged breach of our standard of care or this Agreement shall be commenced within one year of the date of the breach or of the date of substantial completion of Services, whichever is earlier, without regard to the date the breach is discovered. Any action not brought within that one year time period shall be barred, without regard to any other limitations period set forth by law or statute. We will not be liable unless you have notified us within 30 days of the date of such breach and unless you have given us an opportunity to investigate and to recommend ways of mitigating damages. You agree not to make a claim against us unless you have provided us at least 30 days prior to the institution of any legal proceeding against us with a written certificate executed by an appropriately licensed professional specifying and certifying each and every act or omission that you contend constitutes a violation of the standard of care governing our professional services. Should you fail to meet the conditions above, you agree to fully release us from any liability for such allegation. 6.4 For you to obtain the benefit of a fee which includes a reasonable allowance for risks, you agree that our aggregate liability for all claims will not exceed the fee paid for Services or $50,000, whichever is greater. If you are unwilling to accept this allocation of risk, we will increase our aggregate liability to $100,000 provided that, within 10 days of the date of this Agreement, you provide payment in an amount that will increase our fees by 10%, but not less than $500, to compensate us for the greater risk undertaken. This increased fee is not the purchase of insurance. 6.5 You agree to indemnify us from all liability to others in excess of the risk allocation stated herein and to insure this obligation. In addition, all indemnities and limitations of liability set forth in this Agreement apply however the same may arise, whether in contract, tort, statute, equity or other theory of law, including, but not limited to, the breach of any legal duty or the fault, negligence, or strict liability of either party. 6.6 This Agreement shall be governed, construed, and enforced in accordance with the laws of the state in which our servicing office is located, without regard to its conflict of laws rules. The laws of the state of our servicing office will govern all disputes, and all claims shall be heard in the state or federal courts for that state. Each of us waives trial by jury. 6.7 No officer or employee acting within the scope of employment shall have individual liability for his or her acts or omissions, and you agree not to make a claim against individual officers or employees. Section 7: General Indemnification 7.1 We will indemnify and hold you harmless from and against demands, damages, and expenses of others to the comparative extent they are caused by our negligent acts or omissions or those negligent acts or omissions of persons for whom we are legally responsible. You will indemnify and hold us harmless from and against demands, damages, and expenses of others to the comparative extent they are caused by your negligent acts or omissions or those negligent acts or omissions of persons for whom you are legally responsible. 7.2 To the extent it may be necessary to indemnify either of us under Section 7.1, you and we expressly waive, in favor of the other only, any immunity or exemption from liability that exists under any worker compensation law. 7.3 You agree to indemnify us against losses and costs arising out of claims of patent or copyright infringement as to any process or system that is specified or selected by you or by others on your behalf. Section 8: Miscellaneous Provisions 8.1 We will provide a certificate of insurance to you upon request. Any claim as an Additional Insured shall be limited to losses caused by our negligence. 8.2 You and we, for ourselves and our insurers, waive all claims and rights of subrogation for losses arising out of causes of loss covered by our respective insurance policies. 8.3 Neither of us will assign or transfer any interest, any claim, any cause of action, or any right against the other. Neither of us will assign or otherwise transfer or encumber any proceeds or expected proceeds or compensation from the project or project claims to any third person, whether directly or as collateral or otherwise. 8.4 This Agreement may be terminated early only in writing. You will compensate us for fees earned for performance completed and expenses incurred up to the time of termination. 8.5 If any provision of this Agreement is held invalid or unenforceable, then such provision will be modified to reflect the parties' intention. All remaining provisions of this Agreement shall remain in full force and effect. 8.6 No waiver of any right or privilege of either party will occur upon such party's failure to insist on performance of any term, condition, or instruction, or failure to exercise any right or privilege or its waiver of any breach. 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | teamAET.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. October 20, 2021 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Attn: Kevin Mattson, Public Works Director kmattson@corcoranmn.gov RE: Revised Proposal for Geotechnical Services Corcoran Water Supply, Conveyance & Treatment Corcoran, MN AET Proposal No. P-0007025 Dear Mr. Mattson: American Engineering Testing (AET) is pleased to submit a proposal for this project. In this proposal, we present our understanding of the project, an outline of the scope of services we are to provide, a fee schedule, and an estimate of charges for our services. PROJECT INFORMATION Preliminary design has started for a new WTP, trunk main, and water storage infrastructure in northeast Corcoran. The project will consist of a new water treatment plant with subgrade backwash and clear well tanks, a trunk main, and either a ground storage tank or water tower. The clear well and backwash structures will be approximately 12 ft. below existing grade. Based upon preliminary design, maximum foundation loads are anticipated to be on the order of 3,000 pounds (live load + dead load) per lineal foot and column loads less than 30 kips. If a tower is selected, the tower foundation will be a ring wall on spread footings approximately 12 ft. below grade with a load of approximately 7 million pounds and height of 180 feet. APPROACH At the water treatment plant and water storage sites, we intend to supplement the Standard Penetration Test (SPT) borings with Seismic Cone Penetrometer (CPT) soundings. This will enable us to acquire continuous in situ data for better site characterization and correlation/calibration of the SPT data. The CPT data will be utilized in our modeling and analytical software as part of our development of foundation support recommendations. SCOPE OF SERVICES Field Exploration In the RFP we received from Stantec, the locations, number and depths of the borings were identified. Following is a summary of the desired field exploration program: Geotechnical Services Corcoran Water Supply, Conveyance & Treatment October 20, 2021 AET Proposal No. P-0007025 Page 1 of 5 • Perform three (3) Standard Penetration Test (SPT) borings and three (3) Cone Penetrometer Test (CPT) soundings to 50 ft./bedrock on the WTP site, • Perform one (1) Standard Penetration Test (SPT) boring and two (2) Cone Penetrometer Test (CPT)l soundings to 50 ft./bedrock on the storage site, and • Perform Standard Penetration Test (SPT) borings/Cone Penetrometer Test (CPT) soundings to 35 ft./bedrock along the west end of the trunk main alignment (Expect 4 borings). Representatives of Stantec will be staking the test locations and determining their coordinates and surface elevations. We understand that the City will secure Rights of Entry with private property owners for access to the test locations. Before we drill, we will contact Gopher State One Call to locate public underground utilities. Gopher State One Call does not currently charge for this service, but they will not locate private underground utilities or structures. The marking of private utilities must be arranged by the property owner prior to our drill crew mobilization. Please see our discussion regarding private underground utilities later in this proposal. We will drill the borings using hollow stem augers or by rotary mud drilling, and sampling by the split- barrel method in general accordance with ASTM D1586. Our crew will keep field logs noting the methods of drilling and sampling, the Standard Penetration Values (N-values, “blows per foot”), preliminary soil classification, and observed groundwater levels. Representative portions of recovered samples will be sealed in jars to prevent moisture loss and submitted to our laboratory for review, testing and final classification. The CPTu soundings will include tip stress, sleeve friction, porewater pressure, and shear wave velocity (Vs) measurements. We will backfill the boreholes and soundings to comply with the Minnesota Department of Health Regulations. Even after backfilling, some sloughing of the backfill may occur, resulting in a potential tripping hazard to pedestrians and animals. We assume that representatives of the City of Corcoran will backfill and repair any boreholes that may slough after our exploration is complete. AET cannot accept any liability associated with pedestrian or animal injury after we leave the site. Accessing the boring locations may leave ruts in the ground. We assume that representatives of the City of Corcoran will perform any site restoration work. We have not included a fee for site restoration in our cost estimate. Tree trimming to facilitate access (if needed) has not been included in our budget. Laboratory Testing We will initiate routine laboratory testing by reviewing each recovered soil sample to assess the major and minor soil components, while also noting the color, degree of saturation, and lenses or seams in the samples. If we encounter cohesive soil, we will test selected samples for moisture content. Our budget includes Atterberg Limits, gradation, and unconfined compression strength tests. On completion of testing, we will visually/manually classify each sample on the basis of texture and plasticity in accordance with the Unified Soil Classification System and prepare the boring logs. Geotechnical Services Corcoran Water Supply, Conveyance & Treatment October 20, 2021 AET Proposal No. P-0007025 Page 2 of 5 Report We will prepare a report in which we will present the results of our subsurface exploration and laboratory testing. Items that will be addressed as recommendations will include the following: o Foundation recommendations, including viable options, lateral earth pressure and load bearing capacity, and tower foundation recommendations including allowable pressure increase for wind loading conditions. o Settlement potential with estimated differential and total settlements. o Identification of groundwater level(s) and opinion of impact on project. o Identification of bedrock level(s) and opinion of impact on project. o Discussion regarding the reuse of on-site materials during construction. o Recommendations for preparing structure subgrades, and the selection, placement, and compaction of fill. o Recommendations for utility pipe bedding and trench backfilling. o Comments on other items which may affect final performance or constructability, such as frost heave, buoyancy, and dewatering considerations. FEES Our fees for the scope of services described above will be charged on a lump sum basis, at a fixed fee of $28,500. Our fixed fee breaks down into the following tasks: • Public utility coordination and clearances $ 750 • Thirteen (13) SPT borings/CPT soundings (a total of 590 feet) $ 20,150 • Laboratory testing $ 1,500 • Engineering analysis, report, and MDH permit $ 6,100 $ 28,500 In the event the scope of our services needs to be revised (for example, additional or deeper borings/soundings, or additional field or laboratory testing), we will review such scope adjustments and the associated fees with you and receive your approval before proceeding. This proposal is valid for 60 days. Minnesota Department of Health Fees Effective July 1, 2019, the Minnesota Department of Health (MDH) has changed the borehole sealing and notification requirements. For sites where borings are drilled to a depth of 15 feet or deeper, all licensed drilling companies are required by law to grout the boreholes upon completion. For borings 25 feet in depth or deeper all licensed drilling companies must submit written notification to the MDH prior to drilling along with a fee of $75. Projects that span multiple properties will require multiple notifications. The MDH also requires that a Sealing Record be submitted to the MDH, with a copy to you, after the borings are completed. The above fee estimate for our geotechnical services includes the MDH fee for the proposed scope of drilling; however, because subsurface conditions can change between borings, requiring additional notifications, the final MDH fee (including an administrative charge of $65 per notification) will be added, if necessary, to our final invoice to you. The MDH Notification and Sealing Record requires the Property Owner name and mailing address (the Property Owner will also receive a copy of the Sealing Record). Please provide this information below. Geotechnical Services Corcoran Water Supply, Conveyance & Treatment October 20, 2021 AET Proposal No. P-0007025 Page 3 of 5 Property Owner’s name/company name: ______________________________________________________ Property Owner’s mailing address: ______________________________________________________ SCHEDULE Weather permitting and based on our current backlog, we anticipate the field work can begin within 4 weeks following authorization to proceed. The field work will take 7 business days to complete. We can provide you with verbal results of the drilling activities shortly after completion of the drilling. We anticipate the geotechnical report can be prepared within about two weeks after completion of the field work. ENVIRONMENTAL CONCERNS This proposal is presented for engineering services to evaluate the structural properties of the soil at the specified site. This proposal does not cover an environmental assessment of the site or environmental testing of the soil or groundwater. If you wish to have us provide these additional services, please contact us. UNDERGROUND UTILITIES Before we drill, we will contact Gopher State One Call to locate public underground utilities. Gopher State One Call does not currently charge for this service, but they will not locate private underground utilities or structures. Examples of private utilities include, but are not limited to, propane lines, sewer laterals, sprinkler systems, site lighting, and electric and data lines between buildings. Gopher State One Call indicates that the property owner is responsible for locating all private underground utilities and structures. We request that you please coordinate this activity with the owner and AET prior to AET beginning any subsurface exploration. Also, please provide us with any maps, plans and records showing the location of all private utilities and structures. We can provide you with names and contact information for private utility locators. These companies usually charge a fee for their services. Also, please note that private locators cannot guarantee that all private utilities will be located. For the private locator to be accurate and effective, the property owner must provide maps, plans and records showing the location of all private utilities and structures. The property owner must also provide a knowledgeable site representative to meet with the private locator and AET personnel. AET shall be entitled to rely upon the accuracy of all location information supplied by any source. We will not be responsible for any damages to underground utilities or structures not located or incorrectly identified by the property owner, any maps, plans or records, or public or private utility locator providers. Geotechnical Services Corcoran Water Supply, Conveyance & Treatment October 20, 2021 AET Proposal No. P-0007025 Page 4 of 5 TERMS AND CONDITIONS All AET Services are provided subject to the Terms and Conditions set forth in the enclosed “Environmental/Geotechnical Service Agreement—Terms and Conditions,” which, upon acceptance of this proposal, are binding upon you as the Client requesting Services, and your successors, assignees, joint venturers and third-party beneficiaries. Please be advised that additional insured status is granted upon acceptance of the proposal. ACCEPTANCE This proposal is presented in electronic (PDF) form; hard copies can be prepared and mailed to your office upon request. AET requests written acceptance of this proposal in the Proposal Acceptance box below, but the following actions shall constitute your acceptance of this proposal together with the Terms and Conditions and Amendments: 1) issuing an authorizing purchase order for any of the Services described above, 2) authorizing AET’s presence on site, or 3) written or electronic notification for AET to proceed with any of the Services described in this proposal. Please indicate your acceptance of this proposal by signing below and returning a copy to us. When you accept this proposal, you represent that you are authorized to accept on behalf of the Client. We have enclosed with this proposal a copy of the “Environmental/Geotechnical Service Agreement – Terms and Conditions.” The terms contained in the attached “Environmental/Geotechnical Service Agreement – Terms and Conditions” are incorporated herein and are an integral part of this contract for professional engineering services. We appreciate the opportunity to provide this service for you and looks forward to working with you on this project. If you have any questions or need additional information, please contact us. Geotechnical Services Corcoran Water Supply, Conveyance & Treatment October 20, 2021 AET Proposal No. P-0007025 Page 5 of 5 Sincerely, American Engineering Testing, Inc. William K. Cody, PE Derek S. Van Heuveln, PE Principal Engineer Senior Engineer/Department Manager Phone: 651-603-6606 Phone: 651-789-4656 Email: wcody@amengtest.com Email: dvanheuveln@amengtest.com Attachments: 2021 Geotechnical Fee Schedule Service Agreement (4 pages) Proof of Insurance, W9 AET PROPOSAL No. P-0007025 ACCEPTANCE AND AUTHORIZATION Signature ________________________________ Date ___________________ Printed Name:________________________________________________ Title:____________________________________________________________________________ Representing ___________________________________________________________ 2021 GEOTECHNICAL FEE SCHEDULE 01DPM021.15 (1/21) AMERICAN ENGINEERING TESTING, INC. I. Personnel Hourly Rates A. Administrative Assistant 72.00/hr. B. Engr. or Env. Technician I 80.00/hr. C. Engr. or Env. Technician II 93.00/hr. D. Drill Technician/Geo Lab Technician 106.00/hr. E. Engr. or Env. Technician III 114.00/hr. F. Engineering Assistant 124.00/hr. G. Engineer I/Geologist I 137.00/hr. H. Engineer II/Geologist II/Sr. Engr. Assistant 157.00/hr. I. Senior Engineer/Geologist 180.00/hr. J. Principal Engineer/Geologist 220.00/hr. K. Principal of Firm 240.00/hr. II. Vehicle Mileage A. Personal Automobile/Truck 0.75/mile B. Auxiliary Truck Vehicle 1.00/mile C. Truck with Coring, FWD, or GPR Equipment 1.10/mile D. Truck with Warning Sign/Crash Trailer 1.20/mile E. 1-ton Truck with Drill Rig 1.20/mile F. 1½ to 2½-ton Truck with Drill Rig 1.35/mile G. CPT Truck Rig (20-ton push capacity) 1.60/mile H. Tractor/Lowboy Trailer 1.80/mile III. Equipment Rental A. Drill Rig Rental 1. Rotary Drill on 1-ton Truck 82.00/hr. 2. Rotary Drill on 1½ to 2½-ton Truck 92.00/hr. 3. Rotary Drill on All-Terrain Vehicle 125.00/hr. 4. Portable, Non-rotary Rig 92.00/hr. B. Auxiliary/Specialty Vehicle Rental 1. Auxiliary Truck Vehicle 25.00/hr. 2. Truck with Warning Sign/Crash Trailer 45.00/hr. 3. Truck with Coring Equipment 61.00/hr. C. Cone (CPT) Rig/Equipment Rental 1. CPT Rig (Truck or ATV) 163.00/hr. 2. Electronic Cone w/Computer 50.00/hr. 3. Soil Sampler 8.00/hr. 4. Water Sampler 22.00/hr. D. Miscellaneous Equipment Rental 1. Field Vane Shear 335.00/day 2. Field Electrical Resistivity 265.00/day 3. Field Seismic Shear Wave (ReMi) 435.00/day 4. Inclinometer Reading Equipment 350.00/day 5. Electronic Transducer Reading 180.00/day 6. Bore Hole Permeability a. Open End Casing Method 140.00/day b. HQ Wireline Packer 350.00/day 7. Borehole Pressuremeter 80.00/hr. 8. Iowa Borehole Shear Tester 335.00/day 9. Double Ring Infiltrometer 275.00/day 10. GPS Mapping System 20.00/hr. 11. Pile Driving Analyzer (PDA) 750.00/day 12. Calibrated SPT Rod 230.00/day 13. Pile Integrity Test (PIT) 360.00/day E. Geotechnical Software Rental 1. Geo Studio Finite Element 85.00/hr. 2. CAPWAP 50.00/hr. 3. AutoCAD or Microstation 40.00/hr. 4. Wave Equation (WEAP) 35.00/hr. 5. LPILE or GROUP 35.00/hr. 6. Slope Stability (ReSSA) 35.00/hr. 7. Stabilized Earth Slopes & Walls 35.00/hr. 8. Settlement (FoSSA) 35.00/hr. F. Bit Wear- Rock Coring 1. Diamond Bit - Sedimentary Rock a) B, NQ 16.00/foot b) HQ 16.00/foot 2. Diamond Bit - Metamorphic & Igneous a) B, NQ 22.00/foot b) HQ 25.00/foot IV. Laboratory Tests of Soil A. Water Content hourly B. Dry Density (includes water content) 60.00/test C. Atterberg Limits (ASTM:D4318) 1. Plasticity Index 125.00/test 2. Liquid Limit or Plastic Limit Separately 110.00/test D. Sieve Analysis (includes -#200) 112.00/test E. Hydrometer Analysis (sieve included) 215.00/test F. Thermal Resistivity w/Proctor (ASTM:D5334) 1. As Received and Oven Dried (2 pts) 1000.00/test 2. Dry Out Curve (4 pts) 1245.00/test G. Electrical Resistivity (ASTM:G57-Soil Box) 107.00/test H. Corrosion/Concrete Attack Series* price upon request I. Consolidation (up to 32 tsf) 1. With P-e curves only 510.00/test 2. With P-e curves, time curves 630.00/test J. Unconfined Compression (incl. wc/density) 110.00/test K. Hand Penetrometer 15.00/test L. Organic Content of Soil 78.00/test M. Topsoil Borrow Test (Mn/DOT 3877) 300.00/test N. R-value (Hveem Stabilometer) 410.00/test O. California Bearing Ratio 1. Granular 650.00/test 2. Cohesive 740.00/test P. Proctor Tests (Methods A or B) 1. Standard 150.00/test 2. Modified 160.00/test *includes pH, chloride ion, soluble sulfates, sulfides, redox potential (resistivity not included). V. Expenses A. Direct Project Expenses: includes out-of- Cost + 15% town per diem; plowing & towing; special materials & supplies; special travel, transportation & freight; subcontracted services, and miscellaneous costs B. Equipment Replacement (when abandonment Cost is more feasible than recovery) C. Equipment Recovery (when required by Cost + 15% regulatory agencies or project specifications) The rates presented are portal-to-portal with vehicle mileage, expenses and equipment rentals being additional. Overtime for personnel charged at above cost plus 25% for over 8 hours per day or Saturday; and at above cost plus 50% for Sundays or Holidays. Hazardous work charged at an additional 25%. Night time shift work will include a premium charge of $30.00 per person per shift. ENVIRONMENTAL / GEOTECHNICAL SERVICE AGREEMENT - TERMS AND CONDITIONS Page 1 of 4 ACS417EG (01/19) AMERICAN ENGINEERING TESTING, INC. SECTION 1 - RESPONSIBILITIES 1.1 - This Service Agreement – Terms and Conditions (“terms and conditions”) is applicable to all Services provided by American Engineering Testing, Inc. (AET). As used herein “Services” refers to the scope of services described in the proposal submitted by AET to Client. The proposal, these terms and conditions and any appendices attached hereto shall comprise the Agreement between AET and Client for Services described in the proposal and are binding upon the Client, its successors, assignees, joint ventures and third-party beneficiaries. AET requests written acceptance of the Agreement, but the following actions shall also constitute Client’s acceptance of the Agreement: 1) issuing an authorizing purchase order, task order or service order for any of the Services, 2) authorizing AET’s presence on site, or 3) written or electronic notification for AET to proceed with any of the Services. Issuance of a purchase order, task order or service order by Client which contains separate terms and conditions will not take precedence or modify the terms and conditions contained in this Service Agreement. 1.2 – Prior to AET performing Services, Client will provide AET with all information that may affect the cost, progress, safety and performance of the Services. This includes, but is not limited to, information on proposed and existing construction, all pertinent sections of contracts between Client and property owner, site safety plans or other documents which may control or affect AET's Services. If new information becomes available during AET's Services, Client will provide such information to AET in a timely manner. Failure of Client to timely notify AET of changes to the project including, but not limited to, location, elevation, loading, or configuration of the structure or improvement will constitute a release of any liability or indemnity obligations of AET for loss or damages related to such changes. Client will provide a representative for timely answers to project-related questions by AET. 1.3 - AET is responsible only for performance of the Services. AET will not be held responsible for work or omissions by Client or any other party working on the project. The Services do not include construction management, general contracting or surveying services. AET will not be responsible for directing or supervising the work of other parties, unless specifically authorized and agreed to in writing. 1.4 – Client acknowledges the limitations inherent in sampling to characterize buried subsurface conditions. Variations in soil conditions occur between and beyond sampled/tested locations. The passage of time, natural occurrences and direct or indirect human activities at the site or distant from it may alter the actual conditions. Client assumes all risks associated with such variations in soil and subsurface conditions. 1.5 - AET is not responsible for interpretations or modifications of AET's recommendations by other persons. 1.6 - Should changed conditions be alleged, Client agrees to notify AET before evidence of alleged change is no longer accessible for evaluation. 1.7 – Pricing in the proposal assumes use of these terms and conditions. AET reserves the right to amend pricing if Client requests modifications to the Agreement or use of Client’s alternate contract format. Any contract amendments made after Client has authorized the Services shall be applicable only to Services performed after the effective date of such amendment. The proposal and these terms and conditions, including terms of payment, shall apply to all Services performed prior to the effective date of such amendment. 1.8 - The AET proposal accompanying these terms and conditions is valid for ninety (90) days after the proposal issuance date to the Client. Any attempt to authorize Services after the expiration date is subject to AET’s right to revise the proposal as necessary. SECTION 2 - SITE ACCESS AND RESTORATION 2.1 - Client will furnish AET safe and legal site access. 2.2 Client acknowledges that in the normal course of its Services, AET may unavoidably alter existing site conditions or affect the environment in the area being studied. AET will take reasonable precautions to minimize alterations to the site or existing materials. Restoration of the site is the responsibility of the Client. SECTION 3 - UNDERGROUND UTILITIES AND STRUCTURES (FACILITIES) 3.1 - AET’s sole responsibility under this section will be to contact the state “call before you dig” notification center (e.g. Gopher State One Call in Minnesota), if such an entity exists, for location information of public utilities only. AET shall have no obligation to proceed with the work until Client has fully complied with all the requirements of this Section 3. 3.2 - Client will mark or cause to be marked the location of all other Facilities that service or are located on the site. AET shall be entitled to rely upon the accuracy of all location information supplied by any source. 3.3 - Client acknowledges that location data may be incorrect or that some Facilities may not be capable of location and Client fully accepts this risk and waives any claims against AET for incorrect locations or Facilities incapable of location. 3.4 - Client shall hold harmless, indemnify and defend AET from all claims, damages, losses, fines, penalties and expenses (including attorney’s fees) arising out of or related to the following: a) Facilities that are not shown or vary from the locations shown on any plans or drawings, b) Facilities that are not located by or vary from the locations marked by Client, governmental or quasi-governmental locator programs, or private utility locating services, or c) any other Facilities that are not disclosed or vary from locations provided by the Client. The obligation to defend AET shall be independent of the obligation to indemnify and hold harmless AET and shall be with independent counsel acceptable to AET. SECTION 4 - CONTAMINATION 4.1 - Client acknowledges and accepts all contamination risks which may be associated with the Services. Risks include, but are not limited to, cross contamination created by linking contaminated zones to uncontaminated zones during the drilling process; containment and proper disposal of known or suspected hazardous materials, drill cuttings and drill fluids; and decontamination of equipment and disposal and replacement of contaminated consumables. Discovery of actual or suspected hazardous materials shall entitle AET to take immediate measures it deems necessary in its sole discretion, including regulatory notification, to protect human health and safety, and/or the environment. Further, discovery of such materials constitutes a changed condition for which Client agrees to pay associated additional cost. 4.2 - Client shall indemnify and hold AET harmless from all liability, damages, claims or costs resulting from contaminants on the site. SECTION 5 - SAFETY 5.1 - Client shall inform AET of any known or suspected hazardous materials or unsafe conditions at the site. If, during the course of AET's Services, such materials or conditions are discovered, AET reserves the right to take measures to protect AET personnel and equipment or to immediately terminate Services. Client shall be responsible for payment of such additional protection costs. 5.2 - AET shall only be responsible for safety of AET employees at the site; the safety of all others shall be Client's or other persons' responsibility. ENVIRONMENTAL / GEOTECHNICAL SERVICE AGREEMENT - TERMS AND CONDITIONS Page 2 of 4 ACS417EG (01/19) AMERICAN ENGINEERING TESTING, INC. SECTION 6 – SAMPLES 6.1 - Client shall inform AET of any known or suspected hazardous materials prior to submittal to AET. All samples obtained by or submitted to AET remain the property of the Client during and after the Services. Any known or suspected hazardous material samples will be returned to the Client at AET's discretion. 6.2 - Non-hazardous samples will be held for thirty (30) days and then discarded unless, within thirty (30) days of the report date, the Client requests in writing that AET store or ship the samples. Storage and shipping costs shall be borne solely by Client. SECTION 7 - PROJECT RECORDS The original project records prepared by AET will remain the property of AET. AET shall retain these original records for a minimum of three years following submission of the report, during which period the project records can be made available to Client at AET's office at reasonable times. SECTION 8 - STANDARD OF CARE AET performs its Services consistent with the level of care and skill normally performed by other firms in the profession at the time of this service and in this geographic area, under similar budgetary constraints. SECTION 9 - INSURANCE AET maintains insurance with coverage and limits shown below. AET will furnish certificates of insurance to Client upon request. 9.1 – AET maintains the following insurance coverage and limits of liability: Workers’ Compensation Statutory Limits Employer’s Liability $100,000 each accident $500,000 disease policy limit $100,000 disease each employee Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident Professional/Pollution Liability Insurance $1,000,000 per claim $1,000,000 aggregate 9.2 - Commercial General Liability insurance will include coverage for Products/Completed Operations extending one (1) year after completion of AET’s services, Property Damage including Completed Operations, Personal Injury, and Contractual Liability insurance applicable to AET's indemnity obligations under this Agreement. 9.3 - Automobile Liability insurance shall include coverage for all owned, hired and non-owned automobiles. 9.4 - Professional Liability Insurance is written on a claims-made basis and coverage will be maintained for one (1) year after completion of AET’s services. Renewal policies during this period shall maintain the same retroactive date. 9.5 - To the extent permitted by applicable state law, and upon Client’s signing of the proposal, which includes these Terms and Conditions, and return of the same to AET, or Client provided forms of acceptance as defined in Section 1.1; Client and Owner shall be named an “additional insured” on AET’s Commercial General Liability Policy (Form CG D4 14 04 08, which includes blanket coverage for Products/Completed Operations and on a Primary and Non-Contributory basis). Client and Owner shall also be named an "additional insured" on a Primary and Non-contributory basis on AET's Automobile Liability Policy (Form CA T4 74 02 12). Any other endorsement, coverage or policy requirement shall result in additional charges. 9.6 - AET will maintain in effect all insurance coverage required by this Agreement at its sole expense, provided such insurance is reasonably available, with insurance carriers licensed to do business in the state in which the project is located and having a current A.M. Best rating of no less than A minus (A-). Such insurance shall provide for thirty (30) days prior written notice to Client for notice of cancellation or material limitations for the policy or ten (10) days' notice for non-payment of premium. 9.7 - AET reserves the right to charge Client for AET’s costs for additional coverage requirements unknown on the date of the proposal, e.g., coverage limits or policy modification including waiver of subrogation, additional insured endorsements and other project specific requirements. SECTION 10 - DELAYS If delays to AET's Services are caused by Client or Owner, work of others, strikes, natural causes, weather, or other items beyond AET's control, a reasonable time extension for performance of work shall be granted, and AET shall receive an equitable fee adjustment. SECTION 11 - PAYMENT, INTEREST, AND BREACH 11.1 - Invoices are due net thirty (30) days from the date of receipt of an undisputed invoice, but not greater than 45 days from the date of the invoice. Client will inform AET of invoice questions or disagreements within fifteen (15) days of invoice date; unless so informed, invoices are deemed correct. 11.2 – Invoices remaining unpaid for sixty (60) days shall constitute a material breach of this Agreement, permitting AET, in its sole discretion and without limiting any other legal or equitable remedies for such breach, to terminate performance of this Agreement and be relieved of any associated duties to the Client or other persons. Further, AET may withhold from Client data and reports in AET’s possession. If Client fails to cure such breach, all reports associated with the unpaid invoices shall immediately upon demand be returned to AET and Client may neither use nor rely upon such reports or the Services. ENVIRONMENTAL / GEOTECHNICAL SERVICE AGREEMENT - TERMS AND CONDITIONS Page 3 of 4 ACS417EG (01/19) AMERICAN ENGINEERING TESTING, INC. 11.3 – AET reserves the right to secure any unpaid invoice utilizing available remedies at law. AET explicitly reserves its’ Mechanic Lien or Bond Claim rights for nonpayment of an undisputed invoice. Client is responsible for paying AET expenses and attorney fees related to collection of past due invoices. SECTION 12 - CHANGE ORDERS AET's proposal associated with this project provides an estimated cost for the work. If the proposal amount is a time and material estimate, or if changes occur affecting the project scope, estimated quantities, project schedule or other unforeseen conditions, AET will communicate with Client if AET’s fees are approaching the proposal amount and request a change order. However, nothing in this agreement shall be construed in any way as a waiver of payment by Client to AET for services ordered under this agreement. Approval of a change order may be in writing or by electronic communication. SECTION 13 - MEDIATION 13.1 - Except for enforcement of AET’s rights to payment for Services rendered or to assert and/or enforce its lien rights, including without limitation assertion and enforcement of mechanic’s lien rights and foreclosure of the same, Client and AET agree that any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to arbitration or the institution of legal or equitable proceedings by either party; provided however that if either party fails to respond to a request for mediation within sixty (60) days, the party requesting mediation may without further notice, proceed to arbitration or the institution of legal or equitable proceedings. 13.2 - Mediation shall be in accordance with the Construction Industry Mediation Rules of the American Arbitration Association. Request for mediation shall be in writing and the parties shall share the mediator’s fee and any filing fees equally. The mediator shall be acceptable to both parties and shall have experience in commercial construction matters. SECTION 14 - LITIGATION REIMBURSEMENT Except for matters relating to non-payment of fees, which is governed by Section 11 hereof, payment of attorney’s fees and costs associated with lawsuits or arbitration of disputes between AET and Client, which are dismissed or are judged substantially in either party's favor, shall be paid by the non-prevailing party. Applicable costs include, but are not limited to, attorney and expert witness fees, court costs, and AET costs. SECTION 15 - MUTUAL INDEMNIFICATION 15.1 - Subject to the limitations contained in Sections 13 and 14, AET agrees to indemnify Client from and against damages and costs to the extent caused by AET's intentional acts or negligent performance of the Services. 15.2 - Client agrees to indemnify AET from and against damages and costs to the extent caused by the intentional acts or negligence of the Client, Owner, Client's contractors and subcontractors or other third parties. 15.3 - If Client has an indemnity agreement with other persons or entities relating to the project for which AET’s Services are performed, the Client shall include AET as a beneficiary. 15.4 - AET's indemnification to the Client, including any indemnity required or implied by law, is limited solely to losses or damages caused by its failure to meet the standard of care and only to the extent of its negligence or intentional acts. SECTION 16 - NON-SOLICITATION Each party to this Agreement (a “Party”) agrees that it will not encourage, induce, or actively solicit any employee of the other party to leave their employment for any reason, provided that neither Party is precluded from (a) hiring any such employee who has been terminated by a Party or its subsidiaries prior to commencement of employment discussions between a Party and such employee, or (b) soliciting any such employee by means of a general advertisement or through an employment agency that does not specifically pursue the employee, or (c) hiring employees or former employees of the other Party who contact the Party on its own accord. This Non-Solicitation provision shall be effective and enforceable for six (6) months following termination of this Agreement. SECTION 17 - MUTUAL WAIVER OF CONSEQUENTIAL DAMAGES Except as specifically set forth herein and to the extent permitted by applicable law, Client and AET waive against each other, and each other’s officers, directors, members, subcontractor, agents, assigns, successors, partners, and employees any and all claims for or entitlement to special, incidental, indirect, punitive, or consequential damages arising out of, resulting from, or in any way related to the services provided by AET under this Service Agreement. This mutual waiver of consequential damages includes, but is not limited to, the following: loss of profits; loss of revenue; rental costs/expenses incurred; loss of income; loss of use of property, equipment, materials or services; loss of opportunity; loss of rent; loss of good will; loss of financing; loss of credit; diminution of value; loss of business and reputation; loss of management or employee productivity or the services of such persons; increased financing costs; cost of substitute facilities; cost of substitute goods/property/equipment; cost of substitute services; and/or cost of capital. This mutual waiver is applicable, without limitation, to all consequential damages due to either party’s termination of this Service Agreement in accordance with the provisions of the Service Agreement and related Documents and shall survive any such termination. SECTION 18 - LIMITATION OF LIABILITY To the fullest extent permitted by applicable law, the total aggregate liability of AET’s officers, directors, partners, employees, subcontractors, agents, and sub-consultants, to Client and/or Client’s employees, officers, directors, members, agents, assigns, successors, or partners, or anyone claiming through Client, for any and all injuries, damages, claims, losses, or expenses (including attorney’s fees and costs) arising out of, resulting from or in any way related to services provided by AET from any cause or causes, including, but not limited to, its negligence, professional errors and omissions, strict liability, breach of contract, or breach of warranty and shall not exceed the total compensation in excess of costs received by AET for services or $50,000, whichever is greater. The limitation of liability set forth herein does not apply to claims arising solely out of or related to the willful or intentional acts of AET. ENVIRONMENTAL / GEOTECHNICAL SERVICE AGREEMENT - TERMS AND CONDITIONS Page 4 of 4 ACS417EG (01/19) AMERICAN ENGINEERING TESTING, INC. SECTION 19 – UNIONIZATION AET reserves the right to negotiate an appropriate fee increase or to terminate its contract on three (3) days written notice to Client without incurring penalties or costs from Client, Owner and their successors, assignees, joint-venturers, contractors and subcontractors, or any other parties involved with the project for claims, liabilities, damages or consequential damages, directly or indirectly related to AET being required to provide unionized personnel on the project. Reservation of this right on the part of AET represents neither approval nor disapproval of unions in general or the use of collective bargaining agreements. SECTION 20 - POSTING OF NOTICES ON EMPLOYEE RIGHTS Effective June 21, 2010, prime contracts with a value of $100,000 or more and signed by federal contractors on projects with any agency of the United States government must comply with 29 CFR Part 471, which requires physical posting of a notice to employees of their rights under Federal labor laws. The required notice may be found at 29 Code of Federal Regulations Part 471, Appendix A to Subpart A. The regulation also has a "flow-down" requirement for subcontractors under the prime agreement for subcontracts with a value of $10,000 or more. AET requires strict compliance of its subcontractors working on federal contracts subject to this regulation. The regulation has specific requirements for location of posting and language(s) for the poster. SECTION 21 - TERMINATION After 7 days' written notice, either party may elect to terminate this Agreement for justifiable reasons. In this event, the Client shall pay AET for all work performed, including demobilization and reporting costs to complete the file. SECTION 22 - SEVERABILITY Any provisions of this Agreement later held to violate a law or regulation shall be deemed void, and all remaining provisions shall continue in force. However, Client and AET will in good faith attempt to replace an invalid or unenforceable provision with one that is valid and enforceable, and which comes as close as possible to expressing the intent of the original provision. SECTION 23 - GOVERNING LAW This Agreement shall be construed in accordance with the Laws of the State of Minnesota without regard to its conflicts of law provisions. SECTION 24 - ENTIRE AGREEMENT This Agreement, including these terms and conditions and attached proposal and appendices, is the entire agreement between AET and Client. Regardless of method of acceptance of this Agreement by the Client, this Agreement supersedes any previous written or oral agreements, including purchase/work orders or other Client agreements submitted to AET after the start of our Services. Any modifications to this Agreement must be mutually acceptable to both parties and accepted in writing. No considerations will be given to revisions to AET's terms and conditions or alternate contract format submitted by the Client as a condition for payment of AET's accrued Services. ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD AROSS Ann Ross 12/19/2018 AMERCON-12 C CUP3K226009 B 8102L645712 D UB9H915101 A 630539K8896PHX19 E ECH254066939 1,000,000 1,000,000 1,000,000 0 10,000,000 10,000,000 4,000,000 2,000,000 4,000,000 10,000 500,000 2,000,000 2,000,000 X X X X X X X X E ECH254066939 01/01/2019 01/01/2020 01/01/2019 01/01/2020 01/01/2019 01/01/2020 01/01/2019 01/01/2020 01/01/2019 01/01/2020 01/01/2019 01/01/2020 RENEWALS: contracts@amengtest.com HUB International Mountain States Limited 245 E. Roselawn Avenue, Suite 31 Saint Paul, MN 55117-1940 (651) 286-0560(651) 288-5137 ILLUSTRATION CERTIFICATE AMERICAN CONSULTING SERVICES INC dba AMERICAN ENGINEERING TESTING INC AM PETROGRAPHIC SERVICE 550 CLEVELAND AVE N ST PAUL, MN 55114-1804 The Phoenix Insurance Company The Travelers Indemnity Company of America Travelers Property Casualty Company of America The Travelers Indemnity Company Continental Casualty Company 20443 25623 25666 25658 25674 ann.ross@hubinternational.com N EACH CLAIM AGGREGATE 10,000,000 15,000,000 PROF/POLL LIABILITY RETRO: 070287 October 20, 2021 Proposal 21-1126 Mr. Kevin Mattson City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Re: Proposal for Geotechnical Exploration, Corcoran Water Supply, Conveyance & Treatment, Corcoran, MN Dear Mr. Mattson: Haugo Geotechnical Services is pleased to submit this proposal to complete a geotechnical exploration for proposed Corcoran Water Supply, Conveyance & Treatment project in Corcoran, MN. Project The City of Corcoran is requesting a geotechnical exploration for proposed Corcoran water supply, conveyance and treatment improvements located East of County Road 116 between County Road 30 and Stieg Road in Corcoran, MN. It is our understanding that a new water treatment plant, trunk main and either a ground storage tank or water tower will be constructed. We were provided with a Request for Proposal prepared by Stantec dated October 12, 2021 containing specific project requires. The scope in the RFP was changed in an email dated October 15, 2021. Haugo Geotechnical Services does not have Cone Penetrometer Test (CPT) capabilities. Purpose The purpose of our geotechnical exploration is to characterize subsurface soil and groundwater conditions and evaluate their suitability to support the proposed water treatment plant, water storage structure and utilities. Scope of Services We will provide the following services to help meet the project purpose. • Complete four (4) standard penetration test soil borings which will extend to nominal depths of 35 feet along the trunk main alignment. • Complete six (6) standard penetration test soil borings which will extend to nominal depths of 50 feet at the water treatment plant site. • Complete three (3) standard penetration test soil borings which will extend to nominal depths of 50 feet at the storage site. • Seal borings in accordance with the Minnesota Department of Health requirements. • Obtain GPS coordinates and elevations at the soil boring locations. • Visually classify samples recovered from the soil borings. • Perform up to (13) P200 content tests, (13) Atterberg limit tests, and (18) unconfined compression tests on selected samples. • Prepare soil boring logs describing the soil types/classifications and results of water level measurements. • Prepare an engineering report summarizing the soil condition and groundwater condition and recommendations for foundation and utility support. Prior to advancing the soil borings we will contact Gopher State One Call and request they notify the appropriate utility vendors to mark and clear the exploration locations of underground utilities. We request you or your authorized representative notify Haugo Geotechnical Services of the presence of and location of any underground structures or utilities that are not the responsibility of public agencies. Estimated Cost We will provide the Investigation/ Engineering services described in this proposal for an estimated fee of $23,725. Additional Services The soil borings may need to be extended if structurally unfavorable soil conditions have not been penetrated above the intended boring termination depths. If the borings need to be extended beyond their intended termination depths, we will charge an additional $16 per lineal foot beyond the original depth to 30’, and $20 per lineal foot from 30’ to 50’, and $25 per lineal foot from 50’-100’. If deeper borings are required the borings may need to be sealed in accordance with Minnesota Department of Health requirements. We will charge $4 per lineal foot to seal the borings, if required. Additional mobilizations, if required, will be charged at $550 per mobilization. Snow removal, if required, will be invoice at $175 per hour. In the event that the site is not ready when our crew arrives, we will charge $180 per hour of stand-by time. Street sweeping or turf restoration, if requested, will be provided at an additional cost. If any private utilities are present on the site, we expect you to locate them in advance or notify us and we will have them located at an additional cost of $500 If they are not located, we will not be responsible for any damage to any unknown utilities. We will contact you prior to exceeding the budget and submit a change order summarizing the costs for your review and authorization. General Thank you for the opportunity to present this proposal to you. Please sign and return one copy as our authorization to proceed. We are including the Haugo GeoTechnical Services, General Conditions, which provide additional terms and are part of this agreement. If you have any questions regarding this proposal and associated scope of services, please contact Lucas Mol at 612-297-4108 (lmol@Haugogts.com) or Paul Gionfriddo at 612-271-8185 (Pgionfriddo@Haugogts.com). Sincerely, HAUGO GEOTECHNICAL SERVICES Lucas Mol Paul Gionfriddo, P.E. Project Manager Senior Engineer Attachments: Project Estimate General Conditions Authorization to Proceed By: __________________________________________ Date: _______________________ Name/Title/Company: ______________________________________________________________ 21-1126 City of Corcoran Corcoran Water Corcoran, MN 20-Oct QTY UNITS PRICE($)SUM($) BORINGS # BORINGS DEPTH 500 MOBILIZATION 1 EACH 550 550 501 BORINGS - SPT DRILLING (0-30')13 @ 30 390 LF 16 6240 501 BORINGS - SPT DRILLING (30-50')9 @ 20 180 LF 20 3600 501 BORINGS - SPT DRILLING (30-50')4 @ 5 20 LF 20 400 501 BORINGS - SPT DRILLING (50'-100') LF 25 501 SOIL BORINGS - SPT DRILLING LF 206 HAND AUGER PROBE EACH 150 513 SEAL BOREHOLES 1 590 590 LF 2 1180 REPORTS 690 1 EACH 3000 3000 692 LS 611B 13 EACH 40 520 ADDITION FIELD WORK 505 1 LS 150 150 750 DAY 300 508 INSTALL PIEZOMETERS EACH 250 511 WATER LEVEL MEASUREMENTS TRIP 120 541 JARS/12 PER CASE**CASE 25 541A ROCK CORE BOXES (WAX CARDBOARD)EACH 10 521 SNOW REMOVAL HOUR 175 528 SHELBY TUBE 18 EACH 70 1260 524 BITUMINIOUS PATCHING LS 100 LAB TESTING 408 MOISTURE CONTENT TEST 10 403 SIEVE ANALYSIS (BAG SAMPLE)TEST 140 407 #200 WASH 13 TEST 35 455 414 #200 WASH & FINE SIEVE TEST 75 ATTERBURG 13 TEST 140 1820 UNCONFINED COMPRESSION 18 TEST 180 3240 PROJECT DETAILS 503 UTILITY MEET 1 LS 150 150 503A PRIVATE UTILITY LOCATE LS SAMPLE SHIPPING LS 602 PROJECT MANAGER 4 HOUR 110 440 518 MDH PROJECT PERMIT*6 EACH 75 450 519 MDH PAPERWORK 3 HOUR 90 270 TOTAL Additonal Services *Minnesota sites, number of pemits vary on boring location, required for 24.5' or greater borings **if needed, we will provide jars for the noted rate Additional drilling services will be invoiced at the above noted rates. We assume boring locations will be provided or staked Snow removal, if required will be invoiced at $175 per hour. In the event that the site is not ready when our crew arrives, we will charge $180 per hour of stand-by time. If any private utilities are present on site, we expect you to locate them in advance or notify us and we will have located at an additional cost. Website: www.Haugogts.com SUMMARY/BUILDABILITY LETTER BORING LOGS Project: Haugo GeoTechnical Services 23,725.00$ GPS SOIL BORINGS DAILY PER DIEM 2825 Cedar Avenue South Minneapolis, MN 55407 Client: HGTS Project # Table 1 Summary of Estimated Costs GEOTECHNICAL REPORT Location: Date: General Conditions Our agreement ("Agreement") with you consists of these General Conditions and the accompanying written proposal or authorization. Section I: Our Responsibilities LI We will provide the services specifically described in our Agreement with you. You agree that we are not responsible for services that are not fairly included in our specific undertaking. Unless otherwise agreed in writing, our findings, opinions, �nd recommendations will be provided to you in writing. You agree not to rely on oral findings, opinions, or recommendations without our written approval. l.2 1n performing our professional services, we will use that degree of care and skill ordinarily exercised under similar circumstances by reputable members of our profession practicing in the same locality. If you direct us to deviate from our recommended procedures, you agree to hold us hannless from claims, damages, and e)!.penses arising out of your direction. 1.3 We will reference our field observations and sampling to available reference points, but we will not survey, set, or check the accuracy of those points unless we accept that duty in writing. Locations of field observations or sampling described in om report or shown on our sketches are based on information provided by oth;rs or estimates made by our personnel. You agree that such dimensions, depths, or elevations are approximations unless specifically stated otherwise in the report. You accept the inherent risk that samples or observations may not be representative of things not sampled or seen and, further, that site conditions may change over time. 1.4 Our duties do not include supervising your contractors or commenting on, overseeing, or providing the means and methods of their work, unless we accept such duties in writing. We will not be responsible for the failure of your contractors to perform in accordance with their undertakings, and the providing of our services will not relieve others of d1eir responsibilities to you or to others. 1.5 We will provide a health and safety program for our employees, but we will not be responsible for contractor, job, or site health or safety unless we accept that duty in writing. 1.6 You will provide, at no cost to us, appropriate site safety measures as to work areas to be observed or inspected by us. Our employees are authorized by you to refuse to work under conditions that may be unsafe. 1. 7 Estimates of our fees or other project costs will be based on information available to us and on our experience and knowledge. Such estimates are an exercise of our professional judgment and are not guaranteed or warranted. Actual costs may vary. You should allow a contingency in addition to estimated costs. Section 2: Your Responsibilities 2.1 You will provide ns with prior gcotechnical and other reports, specifications, plans, and information to which you have access about the site. You agree to provide us with all plans, changes in plans. and new infonnation as to site conditions until we have completed our work. 2.2 You will provide access to the site. In the course of our work some site damage is nonnal even when due care is exercised. We will use reasonable care to minimize damage to the site. We have not included the cost of restoration of nom1al damage in the estimated charges. 2.3 You agree to provide us, in a timely manner, with infom1ation that you have regarding buried objects at the site. We will not be responsible for locating buried objects at the site unless we accept that duty in writing. You agree to hold us harmless from claims, damages, losses, and related expenses involving buried objects of which you had knowledge but did not timely call to our attention or COll'ectly show on the plans you or others on your behalf furnished to us. 2.4 You will notify us of any knowledge or suspicion of the presence of hazardous or dangerous materials in a sample provided to us. You agree to provide us with information in your possession or control relating to contamination at the work site. If we observe or suspect the presence of contaminants not anticipated in our Agreement, we may tenninate our work without liability to you or to others, and we will be paid for the services we have provided. 2.5 Neither this Agreement nor the providing of services will operate to make us an owner, operator, generator, transporter, treater, storer, or a disposal facility within the meaning of the Resource Conservation Recovery Act, as amended, or within the meaning of any other law governing the handling, treatment, storage, or disposal of hazardous materials. You agree to hold us hannless and indemnify us from any such claim or loss. 2.6 Monitoring wells are your property, and you are responsible for their permitting, maintenance, and abandonment unless we accept that duty in writing. 2. 7 You agree to make disclosures required by law. 1n the event you do not own the site, you acknowledge that it is your duty to infonn the owner of the discovery or release of contaminants at the site. You agree to hold us harmless and indemnify us from claims related to disclosures made by us that are required by law and from claims related to the informing or failure to infonn the site owner of the discovery of contaminants. Section 3: Reports and Records 3.1 We will furnish reports to you in duplicate. We will retain analytical data for seven years and financial data for three years. 3.2 Our reports, notes, calculations, and other documents and our computer software and data are instruments of our service to you, and they remain our property but are subject to a 1 icense to you for your use in the related project for the purposes disclosed to us. You may not transfer our reports to others or use thcri1 for a purpose for which they were not prepared without our written approval, which will not be unreasonably withheld. You agree to indemnify and hold us hannless from claims, damages, losses, and expenses, including attorney fees, arising out of such a transfer or use. At your request, we will provide endorsements of our reports or letters of reliance, but only if the recipients agree to be bound by the terms of our agreement with you and only if we are paid the administrative fee stated in qµr then cull'ent Schedule of Charges. 3.3 Because electronic documents may be modified intentionally or inadvertently, you agree that we will not be liable for damages resulting from change in an electronic document occu1Ting after we transmit it to you. 1n case of any difference or ambiguity between an electronic and a paper document, the paper document shall govern. 3.4 If you do not pay for our services in full as agreed, we may retain work not yet delivered to you and you agree to return to us all of our work that is in your possession or under your control. You agree not to use or rely upon our work for any purpose whatsoever until it is paid for in full. Page 1 of2 HAUGD -~1#1 3.5 Samples remaining after tests are conducted and field and laboratory equipment tbat cannot be adequately cleansed of contaminants are and continue to be your property. They will be discarded or returned to you, at our discretion, unless within 15 days of the report date you give us written direction to store or transfer the materials at your expense. Section 4: Compensation 4.1 You will pay for services as agreed upon or according to our then current Schedule of Charges if there is no otp.er written agreement as to price. An estimated cost is nol a film figure. You agree to pay all sales taxes and other taxes based on your payment of our compensation. Our pe1formance is subject to credit approval and payment of any specified retainer. 4.2 You will notify us of billing disputes within 15 days. You will pay undisputed portions of invoices on 1eccipt. You agree to pay interest on unpaid balances beginning 30 days after invoice dates at the rate of 1 .5% per month, or at the maximum rate allowed by law. 4.3 If you direct us to invoice another, we will do so, but you agree to be responsible for our compensation unless you provide us with that person's written acceptance of all terms of our Agreement and we agree to extend credit to that person and to release you. 4.4 , You agree to compensate us in accordance with our fee schedule if we are asked or required to respond to legal process arising out of a proceeding related to the project and as to which we are not a party. 4.5 lf we are delayed by factors beyond our control, or if project conditions or the scope or a.mount of work change, or if changed labor union conditions result in increased costs, decreased efficiency, or delays, or if the standards or methods change, we will give you timely notice and we will receive an equitable adjustment of our compensation. If you and we do not reach agreement on such compensation within 30 days of our written application, we may terminate without liability to you or others. 4.6 If you fail to pay us within 60 days following invoice date, we may consider the default a total breach of our Agreement and, at our option, terminate our duties without liability to you or to others. 4.7 Tn consideration of our providing insurance to cover claims made by you, you hereby waive any right of offset as to fees otherwise due us. Section 5: Disputes, Damage, and Risk Allocation 5.1 Each of us will exercise good faith efforts to resolve disputes without litigation. Such efforts will include, but not be limited to, a meeting(s) attended by each party's representative(s) empowered to resolve the dispute. Before either of us commences an action against the other, disputes (except collections) will be submitted to mediation. 5.2 Neither of us will be liable for special, incidental, consequential, or punitive damages, including but not limited to those arising from delay, loss of use, loss of profits or revenue, loss of financing commitments or fees, or the cost of capital. 5.3 We will not be liable for damages unless suit is commenced within two years oflhe date of injury or loss or within two years of the date of the completion of our services, whichever is earlier. We will not be liable unless you have notified us of the discovery of the claimed breach of contract, negligent act, or omission within 30 days of the date of discovery and unless you have given us an opportunity to investigate and to recommend ways of mitigating damages. 5.4 For you to obtain the benefit of a fee which includes a reasonable allowance for risks, you agree that our aggregate liability will not exceed the fee paid for our services or S50,000, whichever is greater, and you agree to indemnify us from all liability to others in excess of that amount. If you are unwilling to accept this allocation of risk, we will increase our aggregate liability to $100,000 provided that, within 10 days of the date of our Agreement, you provide payment in an amount that will increase our fees by 100/o, but not less than $500, to compensate us for the greater risk unde1taken. This increased fee is not the purchase of insurance. 5.5 If you do not pay us within 60 days of invoice date, or if you make a claim against us that is resolved in our favor, you agree to reimburse our expenses, including but not limited to attorney fees, staff time; expert witness fees, and other costs of collection or litigation. 5.6 The law of the state in which our servicing office is located will govern all ,disputes. Each of us waives trial by jury. No employee acting within the scope of employment shall have individual liability for his or her acts or omissions, and you agree not make a claim against individual employees. Section 6: General Indemnification 6.1 We will indemnify and hold you harmless from and against demands, damages, and expenses to the comparative extent they are caused by our negligent acts or omissions or those negligent acts or omissions of persons for whom we are legally responsible. You will indemnify and hold us harmless from and against demands, damages, and expenses to the comparative extent they are caused by your negligent acts or omissions or those negligent acts or omissions of persons for whom you are legally responsible. 6.2 To the extent it may be necessary to indemnify either of us under Section 6.1, you and we expressly waive, in favor of the other only, any inununity or exemption from liability that exists under any worker compensation law. 6.3 You agree to indemnify us against losses and costs arising out of claims of patent or copyright infringement as to any process or system that is specified or selected by you or by others on your behalf Section 7: Miscellaneous Provisions 7.1 We will provide a certificate of insurance to you upon request. Any claim as an Additional Insured shall be limited to losses caused by our sole negligence. 7.2 This Agreement is our entire agreement. It supersedes prior agreements. Tt may be modified only in a w1iting, making specific reference to the provision modified. 7.3 Neither of us will assign or transfer any interest, any claim, any cause of action, or any right against the other. Neither of us will assign or otherwise transfer or encumber any proceeds or expected proceeds or compensation from the project or project cla'in1s to any third person, whether directly or as collateral or otherwise. 7.4 Our Agreement may be terminated early only in writing. We will receive an equitable adjustment of our compensation in the event of early termination. Page 2 of2 GC STAFF REPORT Agenda Item 7g. Council Meeting: October 28, 2021 Prepared By: Brad Martens Topic: Table PUD Amendment Request - Tavera Action Required: Approval Summary: At the October 14th meeting, Council received a request for a PUD amendment for Tavera. After discussion, the item was tabled until the October 28th meeting and staff was directed to withhold all building and grading permits until an amended plan and resolution is approved. Lennar has informed the City that they need more time to propose a solution and that the item be tabled further to the November 10th meeting. Financial/Budget: N/A Council Action: Continue to table the PUD Amendment Request originally discussed at the October 14, 2021 meeting at item 8a, to the November 10, 2021 City Council meeting; continue withholding all building and grading permits for Tavera until amended plan and resolution is approved. Attachments: N/A STAFF REPORT Agenda Item 8a. Council Meeting: October 28, 2021 Prepared By: Brad Martens Topic: Assessment Hearing Continuation – Corcoran Trail East/West Improvements Project Action Required: Continue the Hearing; approval Summary: The City Council opened the assessment hearing at the October 14th meeting for the Corcoran Trail East/West Improvements project. After hearing from individuals, staff was directed to draft an amended resolution to defer assessments on two vacant properties which is attached to this report for consideration. The project includes proposed assessments as follows: • Properties accessing existing gravel to be new pavement: $10,800 • Properties accessing existing pavement to be new pavement: $3,600 These amounts reflect the 90% of the low range of the benefit per the approved special assessment policy. Additionally, the second category received a $1,800 deduction credit per Council direction due to not receiving an overlay. Financial/Budget: The estimated cost of the project is $590,438.35 with proposed assessments in the amount of $176,400. This results in an anticipated $414,038.35 city contribution. That amount as well as the initial coverage of assessments will need to be paid out of the asphalt fund and 2022 budget asphalt line item. Options: 1. Continue the assessment hearing; approve resolution 2021-119 adopting the assessment roll for the Corcoran Trail East/West Street Improvements Project as presented. 2. Continue the assessment hearing; approve resolution 2021-119 adopting the assessment roll for the Corcoran Trail East/West Street Improvements Improvement Project with amendments. Recommendation: Continue the assessment hearing; approve resolution 2021-119 adopting the assessment roll for the Corcoran Trail East/West Street Improvements Project as presented. Page 2 Council Action: Continue the assessment hearing; consider a motion to approve resolution 2021-119 adopting the assessment roll for the Corcoran Trail East/West Street Improvements Project. Attachments: 1. Resolution 2021-119 City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-119 Page 1 of 2 Motion By: Seconded By: RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE CORCORAN TRAIL EAST/WEST STREET IMPROVEMENTS PROJECT WHEREAS, Corcoran provided notice to property owners that the City Council would be considering adoption of the special assessment roll against benefitted properties at a regular meeting to be held on October 14, 2021 for the Corcoran Trail East/West Street Improvements Project; and WHEREAS, pursuant to said notice, a hearing was held on October 14, 2021 and continued to and held on October 28, 2021; that the City Council considered comments from the affected property owners and determined to adopt the special assessment roll as provided to the public. NOW, THEREFORE, the Corcoran City Council RESOLVES as follows: 1) Adopting the special assessment roll attached hereto as the official assessment roll for the Corcoran Trail East/West Street Improvements Project. 2) Such assessment is proposed to be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable with real estate taxes in 2022 and will bear interest at the rate of 2.37% percent per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of the assessment resolution until December 31, 2021. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3) Providing that no interest shall be paid if the entire assessment is paid prior to certification of the assessment roll to the Hennepin County Auditor. Thereafter, the entire assessment amount remaining unpaid may be paid, together with interest accrued to December 31st of the year in which the payment is made. Such payment must be made before November 15th of any given year or interest will be charged through December 31st of the succeeding year. The right to partially prepay the assessment is not available. 4) The special assessment roll for the project contains two undeveloped properties, located at 7815 and 7795 Corcoran Trail West (the “Undeveloped Properties” or each an “Undeveloped Property”). The special assessments on the Undeveloped Properties shall be deferred until the respective development of the same. For the purposes of this Resolution, “development” shall occur upon issuance of a building permit for construction of a structure designed for human occupancy on an Undeveloped Property. In the event of such building permit issuance, the assessment contemplated within the attached roll shall become immediately due and payable, in full, to the City. Interest shall be charged on the deferred assessment amount, in the amount contemplated above, through the first ten (10) years of deferment, and thereafter no additional interest shall be charged. If development does not occur on an Undeveloped Property before January 1, 2042, the City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-119 Page 2 of 2 assessment of that specific property pursuant to this Resolution 2021-119 shall be permanently cancelled. 5) The Administrative Services Director shall forthwith transmit a certified duplicate of this assessment to the Hennepin County Auditor to be extended on the property tax lists of the county. Such Assessments shall be collected and paid over in the same manner as other municipal taxes. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 28th day of October, 2021. ________________________________ Tom McKee – Mayor ATTEST: __________________________________________ City Seal Jessica Beise – Administrative Services Director 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: October 18, 2021 for the October 28, 2021 City Council Meeting RE: Final Plat and Final Planned Unit Development (PUD) Plan for “Amberly 1st Addition” and “Bellwether 6th Addition” (PID 01-119-23-34-0002) (city file no. 21-037) REVIEW DEADLINE: November 25, 2021 1.Application Request The applicant, Pulte Homes, has requested approval of the final plat and final PUD development plan for Amberly 1st Addition and Bellwether 6th Addition. This phase plats the former Van Blaricom property into 87 lots. The preliminary approvals allow 192 lots and the remaining 105 lots will be platted in a future phase. 2.Planning Commission Review On November 12, 2021, the Planning Commission reviewed the final PUD development plan and voted 3-0 to recommend approval. 3.Background On July 22, 2021, the Council approved a rezoning to PUD, preliminary plat and preliminary plat for the project. The development will include 116 Bellwether lots and 76 single family lots that will be platted as “Amberly” subdivision. The land area includes two separate parcels totaling 77.22 acres. On September 23, 2021, the City Council approved an early grading permit agreement to allow Pulte Homes to allow begin site grading and trunk sewer installation prior to final plat approval of the Amberly 1st / Bellwether 6th development. 4.Analysis of Request Staff has reviewed the application for consistency with Comprehensive Plan, Zoning Ordinance, Subdivision Ordinance and City Code requirements, as well as City policies. The City Engineer’s comments are incorporated into this staff report, the detailed comments are included in the attached engineering memo and the approval conditions require compliance with the memo. Agenda Item: 9a. Amberly and Bellwether 6th Final PUD Development Plan (city file 21-037) 2 October 28, 2021 A. Level of City Discretion in Decision-Making The City’s discretion in approving a final PUD is limited to whether the proposed plan is in substantial conformance with the preliminary PUD development plan. If it meets these standards, the City must approve the final PUD development plan. The City’s discretion in approving a final plat is limited to whether the proposed plat meets the standards outlined in the City’s subdivision and zoning ordinance. If it meets these standards, the City must approve the final plat. B. Consistency with Ordinance Standards Final PUD Development Plan Staff has reviewed the application for consistency with the approved preliminary plans, as well as City policies. Staff finds that the final PUD development plan is consistent with the approved preliminary plans. However, there are a number of conditions that must be addressed prior to release of the final plat and authorization to begin construction. This phase includes 62 lots in Bellwether 6th Addition and 25 lots in Amberly 1st Addition. The Bellwether 6th Addition includes dedication of the City park and homes nearest to the park. The Amberly homes in this phase are those in the northeast portion of Amberly and will include a new access onto Stieg Road. There is a master association for maintenance common areas (signs, boulevard irrigation and landscaping, etc.) in this phase. There will be a new association for Amberly and the Bellwether HOA documents will be amended to include this phase. The Amberly 1st Addition portion of the development is 2.92 units per acre and the Bellwether 6th Addition portion of the development is 3.52 units per acre. This average density is within the 3-5 units per acre required for development in the Low Density Residential land use category. Preliminary PUD Development Plan Design Standards The developer has been working with City staff to finalize the architecture for the homes in the development. The Bellwether products allowed in previous additions were approved by the Council for Bellwether 6th Addition. However, the Amberly single family neighborhood has different home types and was not granted PUD flexibility from the garage standards or architectural standards required by Section 1040.040, Subd. 8 of the Zoning Ordinance. The homes will be selected for each lot by the buyers and must comply with all design standards and PUD standards. Preliminary feedback has been provided to Pulte and they are working to bring the home plans into compliance prior to issuance of building permits. Amberly and Bellwether 6th Final PUD Development Plan (city file 21-037) 3 October 28, 2021 Streets The City Engineer’s memo notes that the Stieg Road improvements will be initiated with this phase of the project. A new street connection to Stieg Road will be provided in Amberly 1st Addition. Utilities The City Engineer’s memo provides detailed utility comments. This project will extend municipal sewer and water to serve this phase of the development. The dedication of the park land includes land for a future City well and water tower. A trunk watermain shall be stubbed to the southwest corner of the property. Wetlands Section 1050.010 establishes standards for the wetland overlay district. This includes establishment of wetland buffer strips plus a 15-foot structure setback from the buffer. Wetland buffer signs are required to be installed at each lot line where it crosses a wetland buffer, and where needed to indicate the contour of the buffer, with a maximum spacing of 200 feet of wetland edge. Minor adjustments to the wetland buffer signs are required and have been included as a condition of approval. The developer must provide a wetland buffer maintenance plan that defines how they will ensure establishment of the buffer and ensure that the buffer is maintained in perpetuity. Landscaping The landscape plan shows compliance with the ordinance requirement of one tree per lot. Additional landscaping is provided along Stieg Road. A landscaped median island is provided at the entrance from Stieg Road. The applicant must enter into a maintenance and encroachment agreement for the landscaping in the public right-of-way, which will be maintained by the homeowners association. Lighting Standard street lighting will be provided. Streetlights are generally located on the sidewalk side of the street but will be coordinated with the City and field located during construction. Parks and Trails This phase includes dedication of the City park land and a portion of the off-road trail. The plans show dedication of 5.67 net (8.15 gross) acres of park land. The pre-development net acreage of Amberly 1st Addition and Bellwether 6th addition is 28.52 acres, which would require 4.28 net acres of land dedication. The park land dedication satisfies all park dedication for these phase and the extra dedication (1.39 net acres) will be applied to future phases. The park includes land for a new city well and water tower to be constructed by the City. After the park land is dedicated, the City Parks and Trails Commission will begin work on park design. This Amberly and Bellwether 6th Final PUD Development Plan (city file 21-037) 4 October 28, 2021 design will likely happen in conjunction with the design of the well and water tower. The Pulte plans show a concept for how the park land could be developed, but this design has not be approved by the City. A trail will be constructed on 130rd Avenue with this phase. No credit shall be given for the construction of this on-road trail. However, future phases of Amberly will include an off-road and credit will be given for that portion of the trail. The plans must be revised to address the preliminary requirement that the sidewalk on 103rd Ave. be extended the entire length of the street to connect to 102nd Place adjacent to the park. Trails will be maintained by the City according to City trail policy and sidewalks will be maintained by the HOA or homeowners. The applicant must provide a deed for the City park for review and approval by the City. The City should accept park dedication in the form of land where shown on the maps. The City may accept cash-in-lieu of land if park dedication requirements are not met by the land dedication. The park dedication requirements for these two phases will be satisfied with park land dedication (park land). Final Plat The applicant is requesting approval of a final plat for 87 lots and seven outlots. The final plat is consistent with the approved preliminary plat. The final plat requires City Council review only. Conclusion Staff finds that the proposed plan is consistent with the Comprehensive Plan, Zoning Ordinance, Subdivision Ordinance, and preliminary PUD approvals. The staff report noted the outstanding issues that must be addressed and staff has included conditions in the attached resolution to address these issues. 5. Recommendation Move to adopt the following: a. Resolution 2021-115 approving the final PUD development plan and b. Resolution 2021-116 approving the final plat and development contract Amberly and Bellwether 6th Final PUD Development Plan (city file 21-037) 5 October 28, 2021 Attachments 1. Resolution 2021-115 approving the final PUD development plan and 2. Resolution 2021-116 approving the final plat and development contract 3. Development Contract 4. City engineer’s memo dated September 29, 2021 5. Location map 6. Applicant’s narrative dated July 23, 2021 7. Final PUD Development exhibits dated August 19, 2021 8. Grading Plans dated September 17, 2021 9. Final Plat dated September 17, 2021 City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-115 Page 1 of 7 Motion By: Seconded By: APPROVING FINAL PLANNED UNIT DEVELOPMENT (PUD) PLAN FOR “AMBERLY 1ST ADDITION” AND “BELLWETHER 6TH ADDITION” (PID 01-119-23-34-0002) (CITY FILE NO. 21-037) WHEREAS, Pulte Homes of Minnesota, LLC (“the applicant”) has requested approval of a final PUD (planned unit development) plan for ““Amberly 1st Addition” and “Bellwether 6th Addition” for 87 new residential lots and seven outlots on property legally described as: See Attachment A WHEREAS, the Planning Commission has reviewed the plan at a public meeting and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request for a final PUD development plan, subject to the following conditions: 1. A final PUD development plan is approved to create 87 lots and seven outlots for “Amberly 1st Addition” and “Bellwether 6th Addition”, in accordance with the plans and application received by the City on July 23, 2021 and additional information received on August 19, 2021, August 26, 2021 and September 17, 2021, except as amended by this resolution. 2. Approval is subject to the preliminary approvals (Resolutions 2021-81 and 2021-82). 3. The applicant shall comply with all requirements of the City Engineer’s memo dated September 29, 2021. 4. Lawn sprinklers/irrigation systems shall all have rain sensors to limit unnecessary watering. 5. The HOA shall be responsible for ensuring maintenance of: a. Landscaping and any irrigation in the medians/islands b. Landscaping and any irrigation in the common areas c. Wetland/pond buffer areas d. Stormwater ponds e. Sidewalks f. All common areas, including signage, lighting and landscaping in those areas. City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-115 Page 2 of 7 6. PUD flexibility is granted to establish the following lot standards for this development: Amberly (Van Blaricom) PUD Bellwether PUD Minimum lot area 9,156 sq. ft. 5,000 sq. ft. Minimum lot width 65 feet 44 feet Minimum Principal Structure Setbacks: Front, From Major Roadways* 100 feet 100 feet Front, From all other streets 25 feet 20 feet Front Porch (≤ 120 sq. ft.) 15 feet 15 feet Side (living) 7.5 feet 5 feet Side (garage)** 7.5 feet 5 feet Rear 30 feet 20 feet Maximum Principal Building Height 35 feet 35 feet Minimum Driveway depth 22 feet 22 feet *Major Roadways are Principal Arterial, A Minor Reliever, A Minor Expander and A Minor Connector Roadways as shown on the 2030 Roadway Functional Classification map in the 2030 Comprehensive Plan. (reduction from 100 feet to 60 feet per Section 1060.070, Subd. K) **Minimum separation between structures on adjacent parcels shall be 15 feet. 7. All garages must have a minimum 22-foot wide parking area between the garage and right-of-way that does not overlap into sidewalks, drives or streets. 8. Mechanical equipment (including air conditioning units) must be located in the side or rear yard. 9. Driveways may not encroach in the drainage and utility easements on the side yards. 10. Decks are required to meet all structure setbacks, except that Section 1050.010 requires a 15-foot structure setback from the wetland buffer, but allows patios and decks to encroach a maximum of 6 feet into this structure setback. 11. The following items must be addressed prior to release of the final plat for recording: a. The following documents must be provided by the applicant for review and approval by the City Attorney. The documents must be executed and recorded at Hennepin County: i. Stormwater Maintenance Agreement ii. Temporary Turnaround Easements for: 1. 102nd Place 2. 103rd Avenue 3. 104th Place 4. 105th Avenue iii. Maintenance and Encroachment agreements for landscaping in the public right-of-way iv. Homeowners Association documents City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-115 Page 3 of 7 1. The Amberly HOA documents must be updated to remove references to “Hawthorne” when finalized. 2. The amendment for Bellwether 6th Addition must be provided. v. Trail Easement vi. Dedication of City land (Outlot B) vii. Development Contract. b. Detailed plans for the landscape island, including all plant materials, mulch and irrigation method, must be provided for City review and approval. c. The house plan exhibit provided appears to show structures in Amberly 1st Addition that do not meet required setbacks and must be revised on: i. Lot 3, Block 2 ii. Lot 4, Block 1 iii. Lot 8, Block 3. d. A wetland buffer maintenance plan must be submitted for review and approval by the City. e. The site plan and grading plan must be revised show the wetland buffers and setbacks with the house pads. f. The wetland buffers monument locations must be revised to comply with City standards. g. Trails shall not be located in wetland buffer areas. Trails are required to comply with the 5-foot buffer setback. The plans appear to comply but the setback must be dimensioned on the plans. h. The applicant must provide a ghost plat for property to the west to ensure that the proposed street connection is feasible. The ghost plan does not grant nor imply any approval on the site. i. Woodland areas shown as preserved on the plans must be protected. i. Tree preservation fencing must be shown on the grading plan. ii. Tree protection fencing must be installed on site prior to beginning work. iii. The applicant must submit a new plan sheet that shows tree preservation and disturbed areas (grading, utilities and landscaping etc.). k. The sidewalk on 103rd Ave. shall extend the entire length of the street to connect to 102nd Place adjacent to the park. l. The final alignment of the trail through the proposed park be determined by the City as part of the final design. m. Park Dedication will be satisfied through contribution of land, pavement of trails, and cash-in-lieu of land, subject to the following conditions: City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-115 Page 4 of 7 i. The City will accept the net area of park land and trail easements and the remainder as cash in lieu of land to satisfy park dedication requirements for this development. ii. A trail shall be constructed on the south side of Stieg Road as part of the Stieg Road improvement project. No park dedication credit shall be given for this trail within the right-of-way. iii. For Amberly 1st Addition and Bellwether 6th Addition, park dedication shall be the net area of the City park for the 87 lots in this phase. The 5.67 net acres of land dedicated as public park exceeds 4.28 acres of park land dedication required for these two plats and the additional land will be credited to future phases. iv. Park dedication for future phases shall include dedication of the future trail and cash-in-lieu of land and shall be subject to park dedication fees in place when the final plat is released for recording. 12. The following items must be addressed prior to issuance of building permits: a. The applicant shall provide proof of recording the final plat and related documents at Hennepin County. b. The developer shall provide centralized mailbox locations. A mailbox plan shall be provided for City review and approval. c. The single family homes must comply with the standards in Section 1040.040, Subd. 8, except as specifically modified by this resolution. d. All Design Requirements for the RSF-3 district described in Section 1040.050 shall be met, except that PUD flexibility shall be provided to i. In the Bellwether development the garages on the 34-foot wide homes on the 44-foot and the 50-foot wide homes on the 60-foot lots may exceed more than 55 percent of the viewable ground floor street-facing linear building frontage. The 40-foot wide homes on the 50-foot lots shall comply with the garage standards. In exchange for this flexibility: 1. Garage door colors shall be compatible with the building colors. 2. Architectural elements shall be added above the garage to de- emphasize the garage doors where possible. 3. Garage doors shall be architecturally styled to match the exterior of the home. ii. Amberly homes shall comply with garage standards. iii. Allow flexibility from the standard that requires architectural upgrades to all four sides of the building for the Bellwether portion of the site only, based on the following conditions: City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-115 Page 5 of 7 1. The applicant shall provide equal architectural treatment on the elevations of a home that face a public right-of-way or park at the locations shown in the exhibit titled “Architectural Design Flexibility Requested” (in the staff report). The applicant will be allowed flexibility for materiality on those areas identified for “upgraded trim only”. For example, if three sides of the home face a public right-of- way or park, then equal architectural treatment shall be provided on those three sides of the building as at the level described in the exhibit and previously allowed in Bellwether. 2. The applicant shall provide staff with elevation details for all current home styles prior to submittal of the final PUD development plan. e. Building plans must provide elevations with colors, material details and percentages on the elevations to confirm compliance with ordinance standards. f. Trees shall be planted in the right-of-way for the 80-foot and the 60-foot streets (where there is room for the public infrastructure and the trees) but be placed outside of the right-of-way in the 50-foot wide streets. i. Trees must be planted prior to issuance of a certificate of occupancy for the adjacent home. g. No signage is proposed or approved for this phase. Any development signage requires a sign permit and must comply with the standards in Section 84 of the City Code. h. All permanent wetland buffer monument signs must be erected along the wetland buffer line as required by Section 1050.010, Subd. 7 of the Zoning Ordinance. i. Wetland signs shall be purchased from the City. ii. The final locations must be inspected and approved by City staff. iii. Monuments and signs shall be installed prior to approval of the building i. The development shall comply with the City’s requirements regarding fire access, fire protection and fire flow calculations, the location of fire hydrants, fire department connections and fire lane signage. j. Parking shall be permitted on one side of the local streets and shall be signed in accordance with city standards. k. All utility facilities shall be located underground. l. Barricades and signage indicating future extension shall be installed, consistent with Section 945.010, Subd. 19 of the Subdivision Ordinance. 13. Any request for the City to inspect the required landscaping in order to reduce financial guarantees must be accompanied by recertification/verification of field inspection by the project Landscape Architect. A letter signed by the project Landscape Architect verifying plantings (including wetland and pond buffers) have been correctly installed in compliance with the plans and specifications will suffice. City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-115 Page 6 of 7 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 28th day of October 2021. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-115 Page 7 of 7 Attachment A That part of the East Half of the Southwest Quarter of Section 1, Township 119, Range 23, Hennepin County, Minnesota lying southwesterly of a line described as follows: Commencing at the northwest corner of said Southwest Quarter; thence east along the north line of said Southwest Quarter, a distance of 1504.50 feet to the beginning of the line to be described; thence southeasterly along a tangential curve concave to the south having a radius of 593.55 feet and a central angle of 30 degrees 03 minutes 52 seconds, a distance of 311.45 feet; thence southeast tangent to said curve, a distance of 477.04 feet; thence southeasterly along a tangential curve concave to the northeast having a radius of 10753.34 feet and a central angle of 2 degrees 39 minutes 53 seconds, a distance of 500.14 feet to the east line of said East Half of the Southwest Quarter and said line there terminating. Containing 74.57 acres. City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-116 Page 1 of 4 Motion By: Seconded By: APPROVING FINAL PLAT AND DEVELOPMENT CONTRACT FOR “AMBERLY 1ST ADDITION” AND “BELLWETHER 6TH ADDITION” (PID 01-119-23-34-0002) (CITY FILE NO. 21-037) WHEREAS, Pulte Homes of Minnesota, LLC (“the applicant”) has requested approval of a final plat for ““Amberly 1st Addition” and “Bellwether 6th Addition” for 87 new residential lots and seven outlots on property legally described as: See Attachment A FURTHER, that the development contract for said plat shall be completed by city staff and the Mayor and that the City Administrator be authorized to execute the development contract on behalf of the City; and NOW, THEREFORE, BE IT RESOLVED that it should and hereby does approve the request for a final plats for ““Amberly 1st Addition” and “Bellwether 6th Addition”, subject to the following conditions: 1. A final plat is approved to create 87 lots and seven outlots for “Amberly 1st Addition” and “Bellwether 6th Addition”, in accordance with the plans and application received by the City on July 23, 2021 and additional information received on August 19, 2021, August 26, 2021 and September 17, 2021, except as amended by this resolution. 2. Approval is contingent upon City Council approval of the final PUD development plan. 3. The applicant must submit a revised preliminary plat addressing the preliminary plat conditions. 4. The development contract must be executed by the developer and the City and must be filed with the final plat. 5. Development is subject to all conditions of the preliminary approvals (Resolutions 2021- 81 and 2021-82). 6. The developer must submit a final plat for each future phase of development. No final approvals are granted at this time for phases of development. 7. Park dedication shall be a combination of land and cash-in-lieu of land as described in Resolution 2021-115. 8. The applicant shall comply with all requirements of the City Engineer’s memo dated September 29, 2021. City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-116 Page 2 of 4 FURTHER, that the following conditions be met prior to issuance of building permits: 9. All permanent wetland buffer monument signs must be erected along the wetland buffer line as required by Section 1050.010, Subd. 7 of the Zoning Ordinance. a. Wetland signs shall be purchased from the City. b. The final locations must be inspected and approved by City staff. c. Monuments and signs shall be installed prior to approval of the building permit. 10. The applicant must file the final plat at Hennepin County within 2 years of the date of approval or the approval shall expire. 11. The following documents must be approved by the City Attorney and recorded at Hennepin County: a. Stormwater Maintenance Agreement b. Temporary Turnaround Easements for: i. 102nd Place ii. 103rd Avenue iii. 104th Place iv. 105th Avenue c. Maintenance and Encroachment agreements for landscaping in the public right-of- way d. Homeowners Association documents e. Trail Easement f. Dedication of City land (Outlot B) g. Development Contract. 12. Record the approving resolutions and associated documents at Hennepin County and provide proof of recording to the City. 13. The applicant shall provide proof of recording the final plat and related documents at Hennepin County. 14. The applicant shall provide the approved preliminary and final plat drawings to the City in an electronic (AutoCAD) format. FURTHER, that the following conditions be met prior to release of remaining escrow: 15. Lot corner monuments shall be installed as required by the Subdivision Ordinance. A financial guarantee shall be required to ensure installation per city requirements. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-116 Page 3 of 4 Whereupon, said Resolution is hereby declared adopted on this 28th day of October 2021. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-116 Page 4 of 4 Attachment A That part of the East Half of the Southwest Quarter of Section 1, Township 119, Range 23, Hennepin County, Minnesota lying southwesterly of a line described as follows: Commencing at the northwest corner of said Southwest Quarter; thence east along the north line of said Southwest Quarter, a distance of 1504.50 feet to the beginning of the line to be described; thence southeasterly along a tangential curve concave to the south having a radius of 593.55 feet and a central angle of 30 degrees 03 minutes 52 seconds, a distance of 311.45 feet; thence southeast tangent to said curve, a distance of 477.04 feet; thence southeasterly along a tangential curve concave to the northeast having a radius of 10753.34 feet and a central angle of 2 degrees 39 minutes 53 seconds, a distance of 500.14 feet to the east line of said East Half of the Southwest Quarter and said line there terminating. Containing 74.57 acres. (reserved for recording information) DEVELOPMENT CONTRACT (Developer Installed Improvements) AMBERLY 1ST ADDITION AND BELLWETHER 6TH ADDITION CONTRACT dated ____________________, 2021, by and between the CITY OF CORCORAN, a Minnesota municipal corporation (“City”), and ________ (the “Developer”). 1. REQUEST FOR PLAT APPROVAL. The Developer has asked the City to approve a plat for Amberly 1st Addition and a plat for Bellwether 6th Addition (referred to in this Contract collectively as the "plats" or each a “plat”). The land is situated in the County of Hennepin, State of Minnesota, and is legally described in Exhibit A. 2. CONDITIONS OF PLAT APPROVAL. The Developer shall enter into this Contract, furnish the security required by it, and record the plats upon City approval with the County Recorder or Registrar of Titles. 3. RIGHT TO PROCEED. Unless separate written approval has been given by the City, within the plat or land to be platted, the Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this agreement has been fully executed by both parties and filed with the City Clerk, 2) the necessary security has been received by the City, 3) both plats, development contract and other associated documents have been recorded with the Hennepin County Recorder's Office and proof of recording has been provided to the City, and 4) the City has issued written notice that all conditions have been satisfied and that the Developer may proceed. However, the Developer may be allowed to begin grading the site when items 1, 2 and 4 of the previous sentence have been satisfied. 4. PHASED DEVELOPMENT. If either plat is a phase of a multi-phased preliminary plat, the City may refuse to approve final plats of subsequent phases if the Developer has failed to fulfill all obligations in this Contract and the failure has not been remedied. Development of subsequent phases may not proceed until Development Contracts for such phases are approved by the City. Park charges and area charges for sewer and water referred to in this Contract are not being imposed on outlots, if any, in the plats that are designated in an approved preliminary plat for future subdivision into lots and blocks. Such charges will be calculated and imposed when the outlots are final platted into lots and blocks. - 2 – 5. PRELIMINARY PLAT STATUS. If either plat is a phase of a multi-phased preliminary plat, the preliminary plat approval for all phases not final platted shall lapse and be void unless final platted into lots and blocks, not outlots, within two (2) years after preliminary plat approval. 6. CHANGES IN OFFICIAL CONTROLS. For two (2) years from the date of this Contract, no amendments to the City's Comprehensive Plan or official controls shall apply to or affect the use, development density, lot size, lot layout or dedications of the approved final plat unless required by state or federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Contract to the contrary, to the full extent permitted by state law, the City may require compliance with any amendments to the City's Comprehensive Plan, official controls, platting or dedication requirements enacted after the date of this Contract. 7. DEVELOPMENT PLANS. The plats shall be developed in accordance with the following plans. The plans shall not be attached to this Contract. If the plans vary from the written terms of this Contract, the written terms shall control. The plans are: Exhibit A – Legal Description Plan A – Final Plat, dated September 17, 2021 Plan B – Final Grading, Drainage, and Erosion Control Plan, dated September 17, 2021 Plan C – Final Tree Preservation and Reforestation Plan, dated August 19, 2021 Plan D – Plans and Specifications for Public Improvements, dated September 17, 2021 Plan E – Final Street Lighting Plan, September 17, 2021 Plan F – Final Landscape Plan, dated August 19, 2021 Plan G – Permanent Traffic Control Plan, dated August 19, 2021 Plan H – Revised Preliminary Plat, dated ____ 8. IMPROVEMENTS. The Developer shall install and pay for all of the following improvements: • Streets • Sanitary Sewer • Watermain • Surface Water Facilities (pipe, ponds, rain gardens, etc.) • Grading and Erosion Control • Sidewalks/Trails • Street Lighting • Underground Utilities • Street Signs and Traffic Control Signs • Landscaping Required by Section 1060 of the Zoning Ordinance • Tree Preservation • Wetland Mitigation and Buffers • Monuments Required by Minnesota Statutes • Miscellaneous Facilities The Developer shall submit plans and specifications which have been prepared by a competent registered professional engineer to the City for approval by the city engineer or designee. The Developer shall instruct its engineer to provide full-time field inspection personnel in order for the Developer's engineer to be able to certify that the construction work meets the approved City standards as a condition of City acceptance. In addition, the City may, at the City's discretion and at the - 3 – Developer's expense, have one or more City inspectors and a soil engineer inspect the work on a full or part-time basis. The Developer, its contractors and subcontractors, shall follow all instructions received from the City's inspectors. The Developer and/or the Developer’s engineer shall provide for on-site project management. The Developer's engineer is responsible for design changes and contract administration between the Developer and the Developer's contractor. The Developer or his or her engineer shall schedule a pre-construction meeting at a mutually agreeable time at City Hall with all parties concerned, including the City staff, to review the program for the construction work. All labor and work shall be done and performed in the best and most workmanlike manner and in strict conformance with the approved plans and specifications. No deviations from the approved plans and specifications will be permitted unless approved in writing by the city engineer or designee. The Developer agrees to furnish to the City a list of contractors being considered for retention by the Developer for the performance of the work required by the contract. The Developer shall not do any work or furnish any materials not covered by the plans and specifications and special conditions of this contract, for which reimbursement is expected from the City, unless such work is first approved in writing by the city engineer or designee. The Developer shall be responsible for construction of all improvements in conformance with the approved plans and specs. 9. OFF-SITE PUBLIC IMPROVMENTS. The City intends to make improvements to County Road 116 and Stieg Road. The County Road 116 public improvements will be designed in partnership with the City and Hennepin County. The developer also agrees to fund off-site improvements as noted in this agreement. The City shall design, bid and manage the project and the developer shall pay for the following improvement, which shall be paid at the time the final plats are released for recording unless otherwise noted: The developer shall provide a financial guarantee to the City for the cost of the Stieg Road improvements (estimated at $2,260,000). The development contract will include $1,950,000 in the letter of credit and a cash escrow of $310,000. When the City bids the project, the City will reduce the letter of credit and require the developer to provide cash escrow based on the final bid amount. The Developer shall be responsible for $100,000 to be used for regional stormwater improvements. The developer has provided for stormwater infrastructure to provide treatment for a portion of future Stieg Road Improvements to the west of the development boundary. The costs for the onsite infrastructure improvements is calculated to be $35,405.11. The cost of these improvements should be subtracted from the developer’s stormwater contribution. The remaining developer responsibility in the form of cash shall be $64,594.89. The developer agrees to pay the City the cost of these improvements as outlined above. The City will notify the developer of required reimbursement under this paragraph for design and construction of such improvements. The costs to be reimbursed include the actual cost to the City for construction of the improvements plus the allocation of the engineering, legal, administrative and other similar costs of the project based on the relative construction costs of the improvements. The developer reserves the right to be refunded for any unused portion of the estimated cost vs the actual cost of each improvement. - 4 – 10. CONTRACTORS/SUBCONTRACTORS. City Council members, City employees, and City Planning Commission members, and corporations, partnerships, and other entities in which such individuals have greater than a 25% ownership interest or in which they are an officer or director may not act as contractors or subcontractors for the public improvements identified in Paragraph 8 above. 11. PERMITS. The Developer shall obtain or require its contractors and subcontractors to obtain all necessary permits, including but not limited to: • Hennepin County for County Road Access and Work in County Rights-of-Way • Minnesota Department of Health for Watermains • NPDES Permits • MPCA for Sanitary Sewer and Hazardous Material Removal and Disposal • MPCA Sanitary Sewer Extension • DNR for Dewatering and Work in Protected Waters • City of Corcoran for Building Permits • Watershed Permits • Wetland Conservation Act Permits 12. TIME OF PERFORMANCE. The Developer shall install all required public improvements in this phase by October 31, 2022, with the exception of the final wear course of asphalt on streets. The City will not accept new public streets in phase I until 80% of the homes in phase I have received a certificate of occupancy and the streets have weathered a full winter season. Final wear course placement outside of this time frame must have the written approval of the City Engineer. The Developer may, however, request an extension of time from the City. If an extension is granted, it shall be conditioned upon updating the security posted by the Developer to reflect cost increases and the extended completion date. 13. LICENSE. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter both plats to perform all work and inspections deemed appropriate by the City in conjunction with each plat’s development. 14. CONSTRUCTION ACCESS. Construction traffic access and egress for grading, public utility construction, and street construction is restricted to access the subdivision via Stieg Road. No construction traffic is permitted on other adjacent local streets. 15. GRADING PLAN. The plats shall be graded in accordance with the approved grading drainage and erosion control plan, Plan "B". The plan shall conform to City of Corcoran Engineering Design Standards. No development, utility or street construction will be allowed and no building permits will be issued unless both plats are in full compliance with the approved grading drainage and erosion control plan. 16. EROSION CONTROL. Prior to initiating site grading, the erosion control plan, Plan B, shall be implemented by the Developer and inspected and approved by the City. Erosion control practices must comply with the Minnesota Pollution Control Agency’s Best Management Practices. The City may impose additional erosion control requirements if they would be beneficial. All erosion control shall comply with Section 950 (Erosion Control) of the Corcoran City Code and the Corcoran Engineering Design Standards. No development, utility or street construction will be allowed and no building permits will be issued unless both plats are in full compliance with the approved erosion control plan. - 5 – 17. STREET MAINTENANCE DURING CONSTRUCTION. The Developer shall be responsible for all street maintenance until the streets are accepted by the City. Warning signs shall be placed when hazards develop in streets to prevent the public from traveling on the same and to direct attention to detours. If and when streets become impassable, such streets shall be barricaded and closed. In the event residences are occupied prior to completing streets, the Developer shall maintain a smooth surface and provide proper surface drainage to ensure that the streets are passable to traffic and emergency vehicles. The Developer shall be responsible for keeping streets within and without the subdivision swept clean of dirt and debris that may spill, track, or wash onto the street from Developer’s operation. 18. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Contract and acceptance of the work by the City, the improvements lying within public easements or right-of-way shall become City property. Prior to acceptance of the improvements by the City, the Developer must furnish the following affidavits: • Contractor’s Certificate • Engineer’s Certificate • Land Surveyor’s Certificate 19. PARK DEDICATION. The Developer shall dedicate to the City the park as shown on the final plats. Credit shall be given for the net area of the park. The 5.67 net acres of land dedicated as public park exceeds 4.28 acres of park land dedication required for these two plats and the additional land will be credited to future phases. The charge was calculated in accordance with Section 955 of the City’s Subdivision Ordinance. 20. WATERMAIN / STORAGE TRUNK LINE AREA CHARGE (TLAC). These plats are subject to a watermain/storage trunk line area charge (TLAC). The charge is calculated as follows: 26.39 net acres (based on pre-developable area) 16,789.00 per acre = $443,061.71 for Amberly 1st Addition and Bellwether 6th Addition. Future phases shall be cash with the final plat for each future phase subject to the then-current rates. 21. WATER CONNECTION CHARGE. These plats are subject to a water connection charge calculated as follows: 87 units x $ 1,219.00 per unit = $106,053.00. The fees shall be paid at the time of building permit. Future development shall be cash at the time of issuance of each building permit at the then-current rates. The developer will be responsible for payment of the then-current water connection charge set by the City of Maple Grove. 22. SANITARY SEWER TRUNK LINE AREA CHARGE (TLAC). These plats are subject to a sanitary sewer trunk line area charge (TLAC). The charge is calculated as follows: The charge is calculated as follows: 26.39 net acres (based on pre-developable area) x $7,189.00 per acre = $189,717.71 for Amberly 1st Addition and Bellwether 6th Addition. Future phases shall be cash with the final plat for each future phase subject to the then-current rates. The developer will also be responsible for payment of the then-current SAC fee set by the Metropolitan Council. - 6 – 23. SANITARY SEWER CONNECTION CHARGE. These plats are subject to a sanitary sewer connection charge calculated as follows: 87 units x $ 1,219.00 per unit = $106,053.00. The fees shall be paid at the time of building permit. Future development shall be cash at the time of issuance of each building permit at the then-current rates. 24. CREDIT FOR INFRASTRUCTURE The Developer is eligible for credit for oversizing and overdepth of sanitary sewer and oversizing the watermain where directed by the City. Eligible oversizing credits for onsite improvements will be determined by comparing the City Engineer’s estimated costs for required infrastructure against standard sewer construction project costs developed by the City Engineer for the minimum required line size and depth constructed in similar conditions. The developer shall also be eligible for credit of the raw water conveyance system. If as a result of future water planning, modifications to the water distribution or raw water conveyance system are made, the subsequent changes to the credits provided shall be made based on the actual system installed. The City estimates that the credits shall be a total of $678,285 in sewer TLAC credits and $452,322 in water TLAC credits. These credit shall be applied at each stage of the development until the credits are exhausted. For Phase 1 the credits shall be applied as follows: Sewer TLAC = $189,717.71 (Phase 1 TLAC) - $678,285 = $548,567.29 (Credit remaining) Water TLAC = $443,061.71 (Phase 1 TLAC) - $452,322 = $9,260.29 (Credit remaining) 25. BUILDING PERMITS/CERTIFICATES OF OCCUPANCY. A. Curbing, and one lift of asphalt shall be installed on all public and private streets prior to issuance of any certificate of occupancy, except one model home in Amberly on a lot acceptable to the City Planner may be issued a certificate of occupancy if needed for the Parade of Homes. B. Other than the approved model home, no building permit shall be issued until municipal utilities and street subgrade and base in the plats are installed. Access must be maintained continuously following the issuance of the building permit. C. Prior to issuance of building permits, wetland buffer monuments shall be placed in accordance with the City’s zoning ordinance. Specifications for the monuments are available from the City Planner. D. The Developer shall comply with the City of Corcoran Engineering Design Standards. E. Failure to fulfill any of the terms of this Contract by the Developer, including nonpayment of billings from the City, shall be grounds for denial of building permits, including lots sold to third parties, and the halting of all work in either or both plats. F. If building permits are issued prior to the acceptance of public improvements, the Developer assumes all liability and costs resulting in delays in completion of public improvements and - 7 – damage to public improvements caused by the City, Developer, their contractors, subcontractors, materialmen, employees, agents, or third parties. No sewer and water connection permits may be issued until the streets needed for access have been paved with a bituminous surface and the utilities are tested and approved by the City Engineer. 26. STREET REGULATORY SIGNS/TRAFFIC CONTROL SIGNS. Street name signs shall be installed by the Developer in accordance with the City of Corcoran Engineering Design Standards. The Developer shall install traffic control signs in accordance with the plan approved by the City Engineer and Minnesota Manual on Uniform Traffic Control Devices. All signs must be installed prior to final building inspection approval or earlier if necessary as determined by the City Engineer. 27. STREET LIGHT INSTALLATION AND OPERATION COSTS. The developer shall pay for and install all street lights. The street light shall be of a design approved by the City. The developer shall be responsible for street light operation and maintenance costs until such time as the City accepts the public street where the streetlights are located. After the acceptance the City shall be responsible for all costs, subject to the street lighting policy. The costs of operation are dependent upon the operation costs for Wright Hennepin Electric under contract franchise with the City of Corcoran. 28. RESPONSIBILITY FOR COSTS. A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City in conjunction with the development of both plats, including but not limited to legal, planning, engineering and inspection expenses incurred in connection with approval and acceptance of the plats, the preparation of this Contract, review of construction plans and documents, and all costs and expenses incurred by the City in monitoring and inspecting development of the plats. The City may require Developer to post funds in an escrow account, at its discretion. In the event the cash escrow amount is insufficient, Developer shall post additional escrow funds as determined by the City Planner within ten (10) days of written demand. Failure to make payment of the additional escrow amount shall permit the City to supplement those amounts from any other sureties posted by Developer. B. The Developer shall hold the City and its officers, employees, and agents harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from approval and development of either or both plats. The Developer shall indemnify the City and its officers, employees, and agents for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including attorneys' fees. C. The Developer shall reimburse the City for costs incurred in the enforcement of this Contract, including engineering and attorneys' fees. D. The Developer shall pay, or cause to be paid when due, and in any event before any penalty is attached, all special assessments referred to in this contract. This is a personal obligation of the Developer and shall continue in full force and effect even if the Developer sells one or more lots, an entire plat, both plats, or any part of either plat. - 8 – E. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Contract within thirty (30) days after receipt. Bills not paid within thirty (30) days shall accrue interest at the rate of eight percent (8%) per year. F. In addition to the charges and special assessments referred to herein, other charges and special assessments may be imposed such as but not limited to sewer availability charges ("SAC"), City water connection charges, City sewer connection charges, and building permit fees. 29. SPECIAL PROVISIONS. The following special provisions shall apply to development of both plats: A. Compliance with the conditions of the PUD Preliminary Development Plan (Resolution 2021- 81) and Preliminary Plat approval (Resolution 2021-82). B. Before the City signs the final plat for either plat, the Developer shall convey the Park to the City by warranty deed, free and clear of any and all encumbrances. C. The Developer shall install a temporary turnaround on the end of 102nd Place, 103rd Avenue, 104th Place and 105th Avenue until it is extended with the second phase of the development. Before the City signs the final plat for either plat, the Developer shall furnish the City an appropriately executed temporary turnaround easement, in recordable form. D. The Developer shall post a $8,700 security for the final placement of interior subdivision iron monuments at property corners. The security was calculated as follows: 87 lots at $100.00 per lot. The security will be held by the City until the Developer's land surveyor certifies that all irons have been set following site grading and utility and street construction. In addition, the certificate of survey must also include a certification that all irons for a specific lot have either been found or set prior to the issuance of a building permit for that lot. E. The Developer must obtain a sign permit from the City Building Official for each plat prior to installation of any subdivision identification signs. F. The Developer shall supply a complete set of the approved construction plans for each plat in an AutoCAD.DWG electronic file format before the preconstruction conference. G. The Developer shall include the “City of Corcoran’s Standard Detail Specifications” (all applicable sections) in the contract documents of their improvement project. H. Other requirements: 30. MISCELLANEOUS. A. The Developer may not assign this Contract without the written permission of the City Council. The Developer's obligation hereunder shall continue in full force and effect even if the Developer sells one or more lots, an entire plat, both plats or any part of either plat. Notwithstanding anything herein to the contrary, in conjunction with a sale of the entire land, the Developer may, without the consent of the City, assign this Contract to a limited liability company or other entity in which the Developer or an affiliate thereof has a controlling membership or other controlling ownership interest, provided that such assignee assumes in writing the obligations of Developer under this Contract. - 9 – B. Certain retaining walls will require a Building Permit. Retaining walls that require a building permit shall be constructed in accordance with plans and specifications prepared by a structural or geotechnical engineer licensed by the State of Minnesota. Following construction, a certification signed by the design engineer shall be filed with the Building Official evidencing that the retaining wall was constructed in accordance with the approved plans and specifications. All retaining walls identified on the development plans or by special conditions referred to in this Contract shall be constructed before any other building permit is issued for a lot on which a retaining wall is required to be built. C. Appropriate legal documents including, but not limited to, those regarding Homeowner Association documents, conservation easements, covenants and restrictions, as approved by the City Attorney, shall be filed with each of the final plats. D. Developer shall take out and maintain or cause to be taken out and maintained until six (6) months after the City has accepted the public improvements, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of Developer's work or the work of its subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than $500,000 for one person and $1,000,000 for each occurrence; limits for property damage shall be not less than $200,000 for each occurrence; or a combination single limit policy of $1,000,000 or more. The City shall be named as an additional insured on the policy, and the Developer shall file with the City a certificate evidencing coverage prior to the City signing the plats. The certificate shall provide that the City must be given thirty (30) days advance written notice of the cancellation of the insurance. The insurance shall be primary and non-contributory as to any policy maintained by the City. E. Third parties shall have no recourse against the City under this Contract. F. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Contract is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Contract. G. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Contract. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Contract shall not be a waiver or release. H. This Contract shall run with the land and may be recorded against the title to the property affected by either or both plats. The Developer covenants with the City, its successors and assigns, that the Developer has fee title to the property being final platted and/or has obtained consents to this Contract, in the form attached hereto, from all parties who have an interest in the property; that there are no unrecorded interests in the property being final platted; and that the Developer will indemnify and hold the City harmless for failure to fulfill any of the foregoing covenants. I. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and - 10 – remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. J. The Developer represents to the City that the plats comply with all city, county, metropolitan, state, and federal laws and regulations, including but not limited to: subdivision ordinances, zoning ordinances, and environmental regulations. If the City determines that either plat does not comply, the City may, at its option, refuse to allow construction or development work in either or both plats until the Developer does comply. Upon the City’s demand, the Developer shall cease work until there is compliance. 31. DEVELOPER’S DEFAULT. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as determined by the City, is first given notice of the work in default, not less than 48 hours in advance. This contract is a license for the City to act, and it shall not be necessary for the City to seek a court order for permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part against either or both plats. 32. WARRANTY/PERFORMANCE GUARANTEE. The Developer warrants all improvements required to be constructed by it pursuant to this Contract against poor material and faulty workmanship. The Developer shall submit either 1) a warranty/maintenance bond for 100% of the cost of the improvement, or 2) a letter of credit or performance bond for twenty-five percent (25%) of the amount of the original cost of the improvements. A. The required warranty period for materials and workmanship for the utility contractor installing public sewer and water mains shall be two (2) years from the date of final written City acceptance of the work. B. The required warranty period for all work relating to street construction, including concrete curb and gutter, sidewalks and trails, materials and equipment shall be subject to one (1) year from the date of final written acceptance, unless the wearing course is placed during the same construction season as the bituminous base course. In those instances, the subdivider shall guarantee all work, including street construction, concrete curb and gutter, sidewalks and trails, material and equipment for a period of two (2) years from the date of final written City acceptance of the work. C. The required warranty period for sod, trees, and landscaping is one full growing season following installation. Following construction, a certification signed by the design landscape architect shall be filed with the City evidencing that the sod, trees, and landscaping was installed in accordance with the approved plans and specifications. 33. SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the terms of this contract, payment of special assessments, payment of the costs of all public improvements, and construction of all public improvements, the Developer shall furnish the City with a letter of credit, in a form acceptable to the City, from a bank, cash escrow or a combination cash escrow and Letter of Credit ("security") for $8,491,843.54, which represents 100 percent of the estimated cost of the Improvements. The letter of credit shall include an automatic renewal clause. - 11 – The letter of credit shall guarantee to the City the construction and satisfactory completion of all items to be completed by the developer related to both plats; that the letter of credit shall be reduced from time to time as work is performed and accepted in a satisfactory manner; that the city engineer may reduce the letter of credit to the amount reasonably estimated by the City engineer to be necessary to cover the remaining construction obligations; however, the letter of credit shall not be reduced below the amount estimated by the City to cover all obligations of development of both plats including payment of costs and expenses incurred by the City for legal, engineering, planning and any other costs until a maintenance bond for period of one year, satisfactory to the city attorney and the city engineer has been provided by the developer or its subcontractor. The amount of the security was calculated as follows: ESTIMATED COSTS City Project Developer ITEM No._______(1) Installed (2) Private (3) Total Street Construction* $1,950,000.00 $1,492,204.15 $3,442,204.15 Sanitary Sewer System $2,407,717.13 $2,407,717.13 Watermain System $1,053,359.35 $1,053,359.35 Storm Sewer System $892,514.91 $892,514.91 Boulevard and Drainage Swale Sod $0.00 $0.00 Pond Construction $0.00 $0.00 Rain Garden $0.00 $0.00 Street and Traffic Control Signs $0.00 $0.00 Sidewalk Improvements $0.00 $0.00 Trail Improvements $0.00 $0.00 Landscaping $202,767.00 $202,767.00 Street Lighting $0.00 $0.00 Site Grading & Drainage Imp.** $0.00 $0.00 Setting Iron Monuments $8,700.00 $8,700.00 Tree Preservation and Reforestation $0.00 $0.00 Wetland Buffer Monuments $0.00 $0.00 SUB-TOTAL: $1,950,000.00 $6,057,262.54 $8,007,262.54 Design, Admin, Insp, As-Builts (8%) $484,581.00 $484,581.00 Total: $6,541,843.54 $8,491,843.54 Total Project Cost $8,491,843.54 (1) Public Improvement/City Project. City to own and maintain after development complete. (2) Developer Installed Public Improvements. City to own and maintain after development complete. (3) Private - Property owner and/or property owners' association to maintain after development completed. *Street Construction includes costs for sidewalk and trail improvements **Note: If a grading permit was issued and the financial guarantee released and/or expired, these monies may be used for the required maintenance of the erosion and sediment control plan. - 12 – 34. This breakdown is for historical reference; it is not a restriction on the use of the security. The bank shall be subject to the approval of the City Administrator. The City may draw down the security, without notice, for any violation of the terms of this contract or if the security is allowed to lapse prior to the end of the required term. If the required public improvements are not completed at least 30 days prior to the expiration of the security, the City may also draw it down. If the security is drawn down, the proceeds shall be used to cure the default. Upon receipt of proof satisfactory to the city engineer or designee that work has been completed and financial obligations to the City have been satisfied, with city engineer or designee approval the security may be reduced from time to time by 75% of the financial obligations that have been satisfied. Twenty-five percent (25%) of the amounts certified by the Developer's engineer shall be retained as security until: (1) all improvements have been completed; (2) iron monuments for lot corners have been installed; (3) all financial obligations to the City satisfied; (4) the required "record" plans have been received by the City; (5) a warranty security is provided; and (6) the public improvements are accepted by the City. 35. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash requirements under this Contract which must be furnished to the City at the time of final plat approval: Water Supply Trunk line area charge (TLAC)* $ 0 Sanitary Sewer Trunk line area charge (TLAC)* 0 Regional Stormwater 64,594.89 Engineering Escrow 75,000.00 Design Escrow – Stieg Road Improvements 310,000.00 TOTAL CASH REQUIREMENTS LEVIED: $ 449,594.89 *Phase 1 amount due after credits. Remaining credits will be applied to future phases. 36. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the following address: _______________________________ _______________________________ _______________________________ Notices to the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail in care of the City Administrator at the following address: Corcoran City Hall, 8200 County Road 116, Corcoran, MN 55340. The Developer shall notify the City within five (5) days of change of address. CITY OF CORCORAN: BY: ______________________________________ Tom McKee, Mayor (SEAL) AND _____________________________________ Brad Martens, City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _______ day of ________________, 20____, by Tom McKee and by Brad Martens, the mayor and city administrator of the City of Corcoran, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ______________________________________ NOTARY PUBLIC DEVELOPER: By: ______________________________________ Its: ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ________ day of ________________, 20____, by __________________________________ the ____________________________________ of ______________________________________ on its behalf. ______________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 FEE OWNER CONSENT TO DEVELOPMENT CONTRACT _______________________________________________________, fee owners of all or part of the subject property, the development of which is governed by the foregoing Development Contract, affirm and consent to the provisions thereof and agree to be bound by the provisions as the same may apply to that portion of the subject property owned by them. Dated this _____ day of ____________, 2_____. ______________________________________ ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of _____________, 2____, by ______________________________________________________. ________________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 MORTGAGE CONSENT TO DEVELOPMENT CONTRACT _______________________________________________________, which holds a mortgage on the subject property, the development of which is governed by the foregoing Development Contract, agrees that the Development Contract shall remain in full force and effect even if it forecloses on its mortgage. Dated this _____ day of ____________, 2_____. ______________________________________ ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of ________________, 2_____, by __________________________________________________________________________. ________________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 CONTRACT PURCHASER CONSENT TO DEVELOPMENT CONTRACT _______________________________________________________________, which/who has a contract purchaser's interest in all or part of the subject property, the development of which is governed by the foregoing Development Contract, hereby affirms and consents to the provisions thereof and agrees to be bound by the provisions as the same may apply to that portion of the subject property in which there is a contract purchaser's interest. Dated this _____ day of ____________, 2_____. ______________________________________ ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of ________________, 2____, by ____________________________________________________________________________. ________________________________________ NOTARY PUBLIC DRAFTED BY: CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 EXHIBIT “A” TO DEVELOPMENT CONTRACT Legal Description of Property Being Final Platted as That part of the East Half of the Southwest Quarter of Section 1, Township 119, Range 23, Hennepin County, Minnesota lying southwesterly of a line described as follows: Commencing at the northwest corner of said Southwest Quarter; thence east along the north line of said Southwest Quarter, a distance of 1504.50 feet to the beginning of the line to be described; thence southeasterly along a tangential curve concave to the south having a radius of 593.55 feet and a central angle of 30 degrees 03 minutes 52 seconds, a distance of 311.45 feet; thence southeast tangent to said curve, a distance of 477.04 feet; thence southeasterly along a tangential curve concave to the northeast having a radius of 10753.34 feet and a central angle of 2 degrees 39 minutes 53 seconds, a distance of 500.14 feet to the east line of said East Half of the Southwest Quarter and said line there terminating. Containing 74.57 acres. Memo To: Kevin Mattson, City of Corcoran From: Kent Torve, City Engineer Steve Hegland, PE Project: Overall Amberly and Amberly 1st Addition and Bellwether 6th Addition Plan Reviews Date: September 29, 2021 Exhibits: This Memorandum is based on a review of the following documents: 1. Density Exhibits (3) Amberly 1st Addition, prepared by Sathre-Bergquist, Inc. a. Amberly - Pre Development Density.pdf b. Amberly - Post Development Density.pdf c. Amberly - Met Council Density.pdf 2. Amberly Incomplete Items Folder Amberly 1st Addition, prepared by Sathre-Bergquist, Inc. a. Amberly - Signage & Lighting Exhibit.pdf b. BW 6TH - Amberly - Landscape Plan.pdf c. BW 6TH - Amberly - Tree Survey.pdf 3. Amberly 1st Addition Plans, prepared by Sathre-Bergquist, Inc., dated September 15th, 2021. 4. Bellwether 6th Addition Plans, prepared by Sathre-Bergquist, Inc., dated September 15th, 2021 5. Specifications for Amberly, prepared by Sathre-Bergquist, Inc., dated July 20th, 2021. 6. Alta/NSPS Land Title Survey, prepared by Sathre-Bergquist, Inc., dated February 15th, 2021 7. Bellwether 6th Addition Plat, prepared by Sathre-Bergquist, Inc., No date provided 8. Amberley 1st Addition Plat, prepared by Sathre-Bergquist Inc., No date provided 9. Van Blaricom Development – Stormwater Management Plan, prepared by AE2S, dated September 2021. 10. Bellwether Development – Stormwater Management Plan, prepared by AE2S, dated Updated September 2021. 11. Comment Response Letter, prepared by Sathre-Bergquist, Inc., dated September 17th, 2021. Overall Stormwater/Grading (to be addressed for early grading): 1. EOF’s for storm sewer from A29, A30 and B12 listed as high points in swale when in reality they will overtop north onto Steig Road. Label the EOF’s accordingly so it is clear on grading plan. 2. Top of berm west of Pond 1SW should be 1’ above EOF (927.1), September 29, 2021 Amberly Kevin Mattson Page 2 of 7 3. Raise roadway on 103rd Ave so that low point in the road is at least 3’ above the NWL of Pond 2SW to ensure it is above the HWL of the pond and the subbase is not below the NWL if additional sand is necessary. 4. All trails to be 1’ above HWL. o Pond 3SW HWL is elevation 923.7 after updates to hydrology. Therefore, the trail must be elevated to at least 924.7. It seems EOF has been adjusted on grading plans, but portions of the trail are still at 924.5 on the profile. Please elevate trail to no lower than 924.7 in this area. 5. Provide additional spot elevations at lot corners for lots on Northwood Ln adjacent to ponds 3SW and 4SW 6. Grading within the park shall be a 2% minimum. Area southeast of mitigated wetland #6 are less than 2%. 7. Grading along the west property line north of 104th Place and south of Wetland #1 appears to be trapped and does not drain. The high point at 927 between the northern most lot and second northern most lot does not have 2% drainage in either direction. 8. The homes to the NW of 103rd Ave between stations 21+50 and 23+00 have a 3:1 slope in the back yard from the rear of the pad itself. A small wall will be necessary to make this area 4:1 or flatter. Any wall shall be owned and maintained by the HOA or private residences. 9. Temporary drainage shall be identified on the grading plan for the lots south of Wetland 1 until that phase is constructed and permanent storm sewer is stubbed to this area. This may include temporary piping or ditching to divert water to the SE. 10. There is an extra 922 contour around ponds 3SW and 4SW on grading plan. 11. Grading plans shall include a note that temporary grading measures may be necessary at road low points. The contractor shall make adjustments as directed by the city in the field to ensure these areas drain properly and do not create erosion control issues with the site. 12. All drainage swales shall maintain a minimum of 2% slope and all slopes should be 4:1 or flatter. 13. Provide copy of NPDES Permit prior to any onsite disturbance activities. 14. Clearly show trees to be preserved on the grading plan and show protective fencing to be placed around trees to identify them for protection. General: 1. A written response letter from the engineer shall be provided with text explanation/clarifications for how all items were addressed. 2. Stormwater operation and maintenance agreement will be required at time of final plat approval. 3. LOMR-F process will need to be followed for those lots where floodplain boundary encroaches and does not correspond with finished grading. 4. The existing and proposed drainage and utility easements shown shall be clearly labeled on all plan drawings. The wetland buffer zones shall also be clearly identified and labeled. September 29, 2021 Amberly Kevin Mattson Page 3 of 7 5. Street lighting and signage locations shall be reviewed by public safety and comments will be provided. Plat: 1. Provide Drainage & Utility easement over entirety of Outlots. o If Outlot F is not deeded to the city, provide D&U easement. 2. Provide trail easements. 3. Provide easement for temporary cul-de-sacs. 4. Ghost plat should be provided to future lots west of 104th Place to ensure stub is in the correct location. 5. Provide additional easement for drainage swale on south side of Lot 9 Block 6. Provide additional easement for raw watermain at lot 17 block 2 to accommodate hydrant excavation. 7. Provide adequate easement from sanitary MH 37 to MH 38. 8. Provide adequate easement from sanitary MH 38 to MH 20. 9. Provide adequate easement for storm structures F2 to F3. 10. An encroachment agreement will be necessary for any privately owned infrastructure placed within the ROW or city held easement. These shall be clearly shown on the plans and shall have prior city approval before installation. Overall Stormwater/Grading: 1. Wetland 4 is proposed to outlet to the southeast via a piped outlet in the previous phases of Bellwether preliminary plat. The outlet should be installed with this phasing if stormwater will be directed to Wetland #4. Show EOF to Wetland 4. 2. Outlet to wetland #6 shall be installed as part of the 6th addition. 3. Irrigation reuse, if used on lots, should be used over the entirety of the lots and not just portions. 4. Details on irrigation reuse system shall be provided including backup water source, pumping system location, irrigation line locations, etc. 5. Water quality standards will be further reviewed by the Elm Creek Watershed. Any updates to the stormwater management plan shall be provided to the city. 6. Storm Sewer Comments o Pipe velocity should be a minimum of 3ft/s to maintain a self-cleaning velocity. B11-B12 is at less than 1ft/s. Please provide self-cleaning velocities and ensure pipe is not oversized as proposed. 21” seems large for draining single inlet. o Many inlet structures are receiving more than 2-2.5 cfs or exceeding 6 feet of spread in the street. Add additional inlets or adjust spacing to reduce spread to less than 6 feet for roadway inlets. Please note that bypassing flow does not allow exceeding spread requirements. o Provide Hydraulic Toolbox Calculations to verify spread calculation adjustments noted in storm sewer calculations. September 29, 2021 Amberly Kevin Mattson Page 4 of 7 7. Placement of fill within the park areas shall be compacted and documented in the areas adjacent to the proposed parking lot and water tower site. If unsuitable soils are encountered in these areas, it should be removed prior to placement of the fill. 8. Additional discussions shall be had with city staff on grading sideyards between slab on grade units to reduce slope at rear of lots. 9. All pedestrian ramps shall be ADA compliant and detailed designs shall be provided for all landings showing elevations in compliance with those requirements. 10. Provide slotted weir elevation on plan detail for 2SW. 11. Sheet 15 of 26 – Final Storm Sewer Plan still shows Wetland #2’s (WET-4 AE2S) BFE as 918.1 rather than 918.2. Please correct all inconsistencies. 12. Plans indicate inlet and outlet pipe to 3SW and 4SW are 15”, but modeling has them as 24”. Adjust model and/or plans to be consistent. 13. Provide documentation of MPCA Construction Stormwater Permit coverage prior to being authorized to perform any onsite activities. Comment response letter indicated this was already provided but was not found in submittal. SWPPP 1. A SWPPP in compliance with MPCA Construction Stormwater Permit is required for Bellwether 6th Addition/Amberly 1st Addition. Erosion control will be evaluated when SWPPP is provided. o Provide erosion blanket for all slopes 4:1 or steeper. o Inlet protection does not account for changes to storm sewer. See sheet 19 of 26 – Final Erosion Control plan. 2. Provide documentation of MPCA Construction Stormwater Permit coverage prior to being authorized to perform any onsite activities. Comment response letter indicated this was already provided but was not found in submittal. Transportation 1. It is anticipated that the Steig Road Improvements will be initiated with the 1st phase of development. 2. Show a road profile for 104th Place to west. It appears roadway and subsequent grading may need to be stopped short to allow for potential vertical curve for future development. 3. The following comments are specific to the Stieg Road overlay improvements memo by Pulte Homes dated August 12, 2021 a. We recommend that Braun intertech provide gradation tests on the existing gravel section to determine its suitability for reuse in its current condition or if the aggregate should be amended in any way. b. A pavement design (existing roadway section with proposed improvements) in accordance with the State Aid Design Manual should be used as the basis for the road section of Stieg Road to ensure the roadway is improved properly during the interim condition and does not become a maintenance liability. September 29, 2021 Amberly Kevin Mattson Page 5 of 7 c. Braun Intertec should provide a recommended subgrade design R-value for the existing subgrade to be used in these calculations. d. Westbound right and left turn lanes should be incorporated onto Steig Road at County Road 116 even if they are not to the full typical design length. e. Constructing the roadway over substandard soils and then overlaying fatigued pavement is not recommended as it is likely to prematurely fail over time and become a maintenance liability for the city. Any substandard soils should be addressed prior to paving and any failing pavement should be fully removed, the underlying cause of failure addressed and repaved. Bellwether 6th Addition: Transportation 1. All 28’ roads shall be signed no parking on one side of the roadway with no parking signs required within all cul-de-sacs. 2. Use of the trail for a secondary emergency access shall be coordinated with public safety. Breakaway bollards or other improvements will likely be necessary to delineate trail entrance. 3. Sidewalk along 103rd Ave just west of the park should be added back into the plan set. Hydrant in front of lot 10 block 1 should be rotated around the radius and be connected to 102nd place and be north of ped landing. Hydrant between lots 13 and 14 block 1 should be moved to approximate station 25+80 and stubbed to west side of road behind trail. Verify hydrant spacing is still met for all homes. 4. Eliminate grade breaks in trail profile and use vertical curves for bituminous trail design. 5. Trail ped ramps at intersection of 103rd avenue and 102nd place to line up and drive access will be finalized with park plan in future. General/Site Plans 1. Services shall be provided to the park for water, sanitary sewer, telecommunications, gas, electric and all other small utilities for future park amenities. Watermain/Sanitary Sewer 1. The trunk watermain should be stubbed to the southwest of the site along the same alignment as the trunk sanitary sewer and raw water line. 2. Directionally drilled watermain should be fused PVC so material is consistent. Contact city for specifications used in previous projects. 3. Hydrant spacing to be reviewed by public safety. 4. Hydrant near station 31+00 on 102nd Place to be on west side of street. 5. Plans should show 30” sewer to the southwestern endpoint at property line. 6. Sanitary sewer alignment from MH T24 to stub west of 104th place to be at minimum grade allowed per ten states standards. September 29, 2021 Amberly Kevin Mattson Page 6 of 7 7. Revise risers on 103rd avenue to appear correctly. 8. All trunk sanitary sewer shall be C-900 with ductile tees and services a. DIP to PVC transition bend shall be used at end of riser. End of riser to building connection shall be schedule 40 PVC 9. Electrical utility layout shall accommodate 480V, three-phase power being provided to the well site (the water tower only requires single phase, 120/240V) 10. Raw water line should be drilled through Wetland 4 on Sheet 10 to ensure the backyards are not dug up during a future phase. 11. Directionally drilled watermain should be fused PVC so material is consistent. Pipe shall be a fused C900 PVC. City can share specifications for recently completed city project with the material. 12. Between sanitary manholes T23-T25 the newly aligned watermain should be 10’ from the southern D&U easement boundary. 13. Raw water line along west of Pond 1SW and to the north may conflict with trees to be saved. Line may need to be moved east and additional easement provided or line should be directionally bored to avoid conflict. Stormwater 1. Draintile for sumps to be connected to storm structures. o Revise outlet for draintile at lots 23 to 26 Block 2 to outlet next to FES E1 2. Sumps will be required in all storm structures with drops of 18” or greater as well as the last accessible structures prior to stormwater basins. Add sumps to the following structures: o CBMH D6 2. Clarify storm sewer grade from D7 to D6. Plan and profile views are conflicting. 3. Top of casting elevations for OCS K7 do not match on the profile view and detail, revise. 4. Several storm structures appear to be below grade in the profile views, verify top of casting elevations are correct. 5. Draintile cleanouts to be located at property lines where feasibile. 6. Show all watermain crossings in profile view, insulate crossings with 18” or less separation. Possible conflicts at the following structures: o J3 o D3 o E7 to E6 Amberley 1st Addition: Transportation 1. Transportation improvements outside of plat boundary are anticipated to be a City-led project. If so, the developer shall establish an escrow prior to the project being designed and publicly bid. September 29, 2021 Amberly Kevin Mattson Page 7 of 7 Watermain/Sanitary Sewer 1. Provide valve at stub north of Stieg Road. Stub to be 12” 2. Hydrant spacing to be reviewed by public safety. a. Hydrant required along Stieg Road. 3. 12” watermain to be stubbed to NW corner of property (future phase) 4. Outside drop required for MH 20. 5. It is recommended that utilities extended past the end of the temporary cul-de-sacs to avoid issues with future connections. 6. Provide insulation for all storm sewer crossing with 18” or less separation. 7. Provide adequate easement from MH 38 to MH 20. 8. Raw water line along Stieg Road will be required to be installed with this phase. 9. At the NW corner of the development, the 90 degree bend should be a sweeping bend with the hydrant tee to the west along the southern leg of the bend. Stormwater 1. Sumps will be required in all storm structures with drops of 18” or greater as well as the last accessible structures prior to stormwater basins. Provide sumps for the following structures: o CBMH B6 2. Revise rim elevation of CBMH B16 3. TC elevation of OCS K2 in profile does not match detail, revise. 4. Show all watermain crossings in profile views. 5. Extend storm sewer to rear yards of lots 7 to 2 block 1 for drain tile sump connections. Drain tile shall not outlet directly to pond. End of Comments Hennepin County Property Map Date: 9/30/2021 Comments: 1 inch = 800 feet PARCEL ID: 0111923340002 OWNER NAME: Pulte Homes Of Minnesota Llc PARCEL ADDRESS: 52 Address Unassigned, Corcoran MN 00000 PARCEL AREA: 73.48 acres, 3,200,593 sq ft A-T-B: Abstract SALE PRICE: SALE DATA: SALE CODE: ASSESSED 2020, PAYABLE 2021 PROPERTY TYPE: Farm HOMESTEAD: Non-Homestead MARKET VALUE: $467,500 TAX TOTAL: $5,017.60 ASSESSED 2021, PAYABLE 2022 PROPERTY TYPE: Farm HOMESTEAD: Non-homestead MARKET VALUE: $471,600 This data (i) is furnished 'AS IS' with no representation as to completeness or accuracy; (ii) is furnished with no warranty of any kind; and (iii) is notsuitable for legal, engineering or surveying purposes. Hennepin County shall not be liable for any damage, injury or loss resulting from this data. COPYRIGHT © HENNEPIN COUNTY 2021 1 We Build Consumer Inspired Homes and Communities to Make Lives Better “AMBERLEY & BELLWETHER” APPLICATION FOR: Final Plat PUD CORCORAN, MINNESOTA July 23, 2021 Introduction The Pulte Group (“Pulte”) is pleased to be submitting this application. Pulte’s company vision is “Building Consumer Inspired Homes and Communities to Make Lives Better”. We are a reputable homebuilder with corporate offices in Atlanta, Georgia. We currently operate under three distinct brands of homebuilding throughout the country: Pulte Homes, Centex Homes, and Del Webb. Pulte’s Minnesota Division has an office in Eden Prairie and will build about 700 homes in the Twin Cities in 2021 under the Pulte Homes and Del Webb brands. Pulte will act as both developer of the property and builder of the homes. The primary contacts for Pulte are: Paul Heuer, Director of Land Planning & Entitlement Dean Lotter, Manager of Land Planning and Entitlement 7500 Flying Cloud Drive, Suite 670 Eden Prairie, MN 55344 The owners of the properties are: Claudia Taylor for Van Blaricom Trust 415 City View Drive Minnetonka, MN 55305 The Property Van Blaricom: 01-119-23-34-0002 2 Key Facts • Lots o Van Blaricom property i. Bellwether 6th lots (44’, 50’, 60’) 62 ii. Amberley 1st (65’) 25 iii. Total 87 • Comp Plan Guidance is Low Density Residential • Proposed zoning is PUD • Key property areas: o Gross area – Van Blaricom 74.58 ac o Gross density 2.5 units/ac o Wetlands 6.11 ac o Stieg Road ROW 1.12 ac o Well Site 0.18 ac o Watertower Site 0.74 ac o Net developable area 66.41 ac • Minimum home setbacks for Bellwether – southern portion of Van Blaricom property o 20 feet front o 5 feet and 5 feet side o 20 feet rear o 22 feet driveway • Minimum home setbacks for single family - northern portion of Van Blaricom Property o 25 feet front o 7.5 feet and 7.5 feet side o 30 feet rear Parks and Trails Park Dedication Land - When Bellwether was approved, we preserved nearly 9 acres of hardwood forest. We also dedicated 4.33 acres of upland for a future neighborhood/community park as outlined in the City Comprehensive Plan. During the approval process, we were instructed to plan for additional dedication on the Van Blaricom property. Our Van Blaricom site plan shows this additional upland park dedication of 6.52 net acres to complete the neighborhood/community park. This park land will partially fulfill our park dedication requirements. Trail – There is one main trail that in the Van Blaricom site. This trail picks up where the first segment of this trail left off at the park in Bellwether. Providing full connectivity throughout the entire Bellwether neighborhood, this trail meanders up through the west side of the Van Blaricom property, ultimately connecting to Steig Road. Trail easement – This easement is 0.85 acres. This trail easement will also act as a credit to park dedication fees. Park dedication fee – Corcoran’s park dedication ordinance requires 15% of the developable land in park dedication in the form of land and/or park dedication fee. We determine that the in 3 order to meet the City’s ordinance, we will need to dedicate some land and also pay a fee minus credits for the trail and the trail easement. This table shows the Gross Area (Van Blaricom) 3,248,527 sf 74.58 acres Total Wetland Area 266,365 sf 6.11 acres Stieg Road ROW 48,916 sf 1.12 acres Well Site 7,854 sf 0.18 acres Water Tower Site 32,400 sf 0.74 acres Net Development Area 2,892,991 sf 66.41 acres Park Dedication at 15% 433,949 sf 9.96 acres Gross Park area (+well/tower) 354,915 sf 8.15 acres Trail Easement (outside park) 36,853 sf 0.85 acres Wetland Area (Park) 67,296 sf 1.54 acres Well Site 7,854 sf 0.18 acres Water Tower Site 32,400 sf 0.74 acres Net Park Dedication Area 284,218 sf 6.52 acres Park Dedication Deficit 149,730 sf 3.44 acres Our Homes Pulte is known for the extraordinary steps that we take to ensure that we are designing and building homes that meet the needs and desires of home buyers. We continually reach out to the public and Pulte homeowners to get feedback to improve our home designs. We call this Life Tested®. Through this intensive process, we have conceived of and incorporated many innovative home design features such as the Pulte Planning Center, Everyday Entry, Super Laundry, Oversized Pantry, and the Owner’s Retreat. This exhaustive process has played a major part in Pulte’s success in “Building Consumer Inspired Homes and Communities to Make Lives Better.” 4 Northern Van Blaricom – Amberley Amberley will be the name of the single-family neighborhood on the northern portion of the Van Blaricom property. We will build 25 of the 74 homes on 65-foot lots with this addition. The single-family homes will consist of the following floor plans: 1. Baldwin a. 2,459 square feet excluding the basement b. 4 bedrooms / 2.5 bathrooms c. Two-story d. 48 feet wide by 38 feet deep home e. Anticipated sales price in the range of low to high $400k’s 2. Greenfield a. 2,609 square feet excluding the basement b. 4 bedrooms / 2.5 bathrooms c. Two-story d. 48 feet wide by 42 feet deep home e. Anticipated sales price in the range of low to high $400k’s 3. Hilltop a. 2,900 square feet excluding the basement b. 4 bedrooms / 2.5 bathrooms c. Two-story d. 48 feet wide by 46 feet deep home e. Anticipated sales price in the range of low $400k’s to low $500k’s 4. Riverton a. 3,126 square feet excluding the basement b. 4 bedrooms / 2.5 bathrooms c. Two-story d. 48 feet wide by 46 feet deep home e. Anticipated sales price in the range of mid $400k’s to mid $500k’s 5. Westchester a. 3,300 square feet excluding the basement b. 4 bedrooms / 2.5 bathrooms c. Two-story d. 48 feet wide by 48 feet deep home e. Anticipated sales price in the range of mid $400k’s to high $500k’s Southern Van Blaricom – Bellwether The homes in the Bellwether extension will be identical to the homes approved by the City with the original Bellwether application and built thereafter within the neighborhood. We offer our updated and popular Del Webb floor plans. Buyers can choose from different product lines of homes with varying sizes, prices, and views/locations. All floor plans will offer five different options for architectural facades and will offer various structural options. We plan to build 62 homes in this phase. 44-Foot Wide Lots The homes built on the 44-foot wide lots are 34-feet wide and range in size from 1,300 to 1,700 square feet. There are three different floor plans to choose from. These smaller floor plans are very popular for singles/widows/widowers in our active adult neighborhoods. They typically have 5 two bedrooms and a two-car garage and are built slab on grade (no basements). Valuations of these homes start in the mid $300k’s. 50-Foot Wide Lots The homes built on the 50-foot wide lots are 40-feet wide and range in size from 1,680 to 1,960 square feet (excluding basements). There are four different floor plans to choose from. These homes are typically the largest selling homes in our active adult neighborhoods across the country. The homes typically have two bedrooms and a two-car garage but are versatile and can offer many options such as a third bedroom, a bonus room, and/or a finished basement. Valuations of these homes start in the low $400k’s. 60-Foot Wide Lots The homes built on the 60-foot lots are a similar product line as for the 50-foot wide lots. However, all of homes have basements and three-car garages. Roof pitches are increased to provide an additional level of architectural distinction. These homes are 50 feet wide. The lots are in the premium locations with the most attractive views. Valuations of these homes start in the mid $400k’s. Architecture During the 2018 Bellwether approvals, we worked closely with City staff on our architecture. The agreed upon approach was to provide different patterns and/or materials on front elevations. For instance, stone was included on all front elevations. Siding material was vinyl. In high visibility areas, we upgraded rear elevations to include window trim and side elevations to include a banding board and different colors or materials above and below the banding board. With this application, we are continuing with the same design approach for both Bellwether and Amberley. Please see the attached elevations and architectural upgrade map. This submittal includes: • This narrative • Application • Application fees totaling $12,310 o Final PUD $400 & $5,000 escrow = $5,400 o Final Plan $500 & $5,000 escrow = $5,500 o Bellwether 6th – (62 lots + 6 outlots) x $15 = $1,020 o Amberley – (25 lots + 1 outlot) x $15 = $390 • Final Plat/PUD Package – plat, engineering, landscape • Architectural Drawings SITESHEET 1 OF 4 SHEETSBELLWETHER 6TH ADDITIONSRRGNNE ENIGEDESIENNSATHRE-BERGQUIST, INC.SUSSYRS OER EVRPLAKNOW ALL PERSONS BY THESE PRESENTS: That Pulte Homes of Minnesota, LLC, a Minnesota limited liability company, owner of the following described property situated in the State of Minnesota, County ofHennepin, to wit:That part of the East Half of the Southwest Quarter of Section 1, Township 119, Range 23, Hennepin County, Minnesota lying southwesterly of a line described as follows:Commencing at the northwest corner of said Southwest Quarter; thence east along the north line of said Southwest Quarter, a distance of 1504.50 feet to the beginning of the line to be described; thencesoutheasterly along a tangential curve concave to the south having a radius of 593.55 feet and a central angle of 30 degrees 03 minutes 52 seconds, a distance of 311.45 feet; thence southeast tangent to said curve, adistance of 477.04 feet; thence southeasterly along a tangential curve concave to the northeast having a radius of 10753.34 feet and a central angle of 2 degrees 39 minutes 53 seconds, a distance of 500.14 feet to theeast line of said East Half of the Southwest Quarter and said line there terminating. Containing 74.57 acres.Has caused the same to be surveyed and platted as BELLWETHER 6TH ADDITION and does hereby dedicate to the public for public use the public ways and the easements for drainage and utility purposes as created by this plat.In witness whereof said PulteHomes of Minnesota, LLC, a Minnesota limited liability company, has caused these presents to be signed by its proper officer this day of , 2021.Signed: Pulte Homes of Minnesota, LLCJamie Tharp, Chief ManagerSTATE OF MINNESOTA, COUNTY OF This instrument was acknowledged before me this day of , 2021, by Jamie Tharp, Chief Manager of Pulte Homes of Minnesota, LLC, a Minnesota limited liabilitycompany, on behalf of the company.My Commission Expires: Notary Public, County, Minnesota (Signature) (Notary Printed Name)SURVEYORS CERTIFICATEI Daniel L. Schmidt do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundarysurvey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been or will be correctly set within one year; that all water boundaries and wet lands, as defined byMinnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat.Dated this day of , 2021.Daniel L. Schmidt, Licensed Land SurveyorMinnesota License No. 26147STATE OF MINNESOTA, COUNTY OF HENNEPINThis instrument was acknowledged before me this day of , 2021, by Daniel L. Schmidt.My Commission Expires: Notary Public, Hennepin County, Minnesota (Signature) (Notary Printed Name)CITY COUNCIL, CITY OF CORCORAN, MINNESOTAThis plat of BELLWETHER 6TH ADDITION was approved and accepted by the City Council of the City of Corcoran, Minnesota at a regular meeting held this day of , 2021, and said plat is incompliance with the provisions of Minnesota Statutes, Section 505.03, Subd. 2.City Council, City of Corcoran, MinnesotaBy:, Mayor By:, ClerkRESIDENT AND REAL ESTATE SERVICESHennepin County, MinnesotaI hereby certify that taxes payable in and prior years have been paid for land described on this plat, dated this day of, 2021.Mark V. Chapin, County Auditor By: , DeputySURVEY DIVISIONHennepin County, MinnesotaPursuant to Minnesota Statutes Section 383B.565 (1969), this plat has been approved this day of , 2021.Chris F. Mavis, County SurveyorBy: COUNTY RECORDERHennepin County, MinnesotaI hereby certify that the within plat of BELLWETHER 6TH ADDITION was recorded in this office this day of , 2021, at o'clock M.Amber Bougie, County RecorderBy:, Deputy C.R. DOC. NO._____________NORTH SECTION BREAKDOWNSECTION 1, TOWNSHIP 119, RANGE 23NO SCALEThe basis for the bearing system is the East line ofthe East Half of the Southwest Quarter of Section 1,Township 119, Range 23 and is assumed to bearSouth 01 degrees 11 minutes 45 seconds WestDenotes a Found Cast-Iron-Monument OUTLOT EOUTLOT DSTEIG ROADSTEIG ROAD OUTLOT CINSET B(SEE SHEET 4 OF 4 SHEETS)INSET A(SEE SHEET 3 OF 4 SHEETS)Δ Δ Δ Δ Δ ΔΔΔΔ ΔΔΔ Δ Δ ΔOUTLOT B∆OUTLOT FOUTLOT A0SCALE IN FEET100 5050 100200The basis for the bearing system is the East line ofthe East Half of the Southwest Quarter of Section 1,Township 119, Range 23 and is assumed to bearSouth 01 degrees 11 minutes 45 seconds WestDenotes a 1/2 inch by 14 inch iron pipe set and markedby License No. 26147.Denotes a 1/2 inch pipe found and marked as shown.Denotes a Found Cast-Iron-MonumentDenotes a PK Nail set and marked by License No.26147.SHEET 2 OF 4 SHEETSSRRGNNE ENIGEDESIENNSATHRE-BERGQUIST, INC.SUSSYRS OER EVRPLANO R T HBELLWETHER 6TH ADDITION C.R. DOC. NO._____________ 1564321345671210151413114ΔΔΔΔ Δ Δ Δ Δ Δ Δ Δ Δ ΔΔΔΔΔΔΔΔΔΔΔ Δ Δ Δ ΔΔΔ1Δ ΔΔ8219Δ103RD AVENUE102 N D P L ACE0SCALE IN FEET50 2525 50100The basis for the bearing system is the East line ofthe East Half of the Southwest Quarter of Section 1,Township 119, Range 23 and is assumed to bearSouth 01 degrees 11 minutes 45 seconds WestDenotes a 1/2 inch by 14 inch iron pipe set and markedby License No. 26147.NOT TO SCALE10 55Being 5 feet in width and adjoining lot lines, unless otherwiseindicated, and 10 feet in width and adjoining right of way lines,unless otherwise indicated, as shown on this plat.10 DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS:INSET A C.R. DOC. NO._____________SHEET 3 OF 4 SHEETSSRRGNNE ENIGEDESIENNSATHRE-BERGQUIST, INC.SUSSYRS OER EVRPLANORTH BELLWETHER 6TH ADDITION 291016111712181325142415292627283023222120192374859110687651234ΔΔ Δ Δ ΔΔΔΔΔ ΔΔΔ Δ Δ Δ ΔΔΔΔΔΔ Δ ΔΔΔ Δ ΔΔΔΔΔΔΔΔΔ ΔΔΔΔΔ Δ ΔΔΔ Δ ΔΔΔ ΔΔΔ102 NDPLACEC O U R T 3ΔΔΔΔΔΔΔ ΔΔΔ32211ΔM U L B E R R Y 102ND PLACE103RD AV E N U E ΔΔThe basis for the bearing system is the East line ofthe East Half of the Southwest Quarter of Section 1,Township 119, Range 23 and is assumed to bearSouth 01 degrees 11 minutes 45 seconds WestNOT TO SCALE10 55Being 5 feet in width and adjoining lot lines, unless otherwiseindicated, and 10 feet in width and adjoining right of way lines,unless otherwise indicated, as shown on this plat.10 DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS:INSET BSHEET 4 OF 4 SHEETSSRRGNNE ENIGEDESIENNSATHRE-BERGQUIST, INC.SUSSYRS OER EVRPLANO R T H0SCALE IN FEET50 2525 50100BELLWETHER 6TH ADDITION C.R. DOC. NO._____________(SEE SHEET 2 OF 4 SHEETS)Denotes a 1/2 inch by 14 inch iron pipe set and markedby License No. 26147. SHEET 1 OF 2 SHEETSSRRGNNE ENIGEDESIENNSATHRE-BERGQUIST, INC.SUSSYRS OER EVRPLAKNOW ALL PERSONS BY THESE PRESENTS: That Pulte Homes of Minnesota, LLC, a Minnesota limited liability company, owner of the following described property situated in the State of Minnesota, County ofHennepin, to wit:OUTLOT A, BELLWETHER 6TH ADDITION.Has caused the same to be surveyed and platted as AMBERLY and does hereby dedicate to the public for public use the public ways and the easements for drainage and utility purposes as created by this plat.In witness whereof said Pulte Homes of Minnesota, LLC, a Minnesota limited liability company, has caused these presents to be signed by its proper officer this day of , 2021.Signed: Pulte Homes of Minnesota, LLCJamie Tharp, Chief ManagerSTATE OF MINNESOTA, COUNTY OF This instrument was acknowledged before me this day of , 2021, by Jamie Tharp, Chief Manager of Pulte Homes of Minnesota, LLC, a Minnesota limited liabilitycompany, on behalf of the company.My Commission Expires: Notary Public, County, Minnesota (Signature) (Notary Printed Name)SURVEYORS CERTIFICATEI Daniel L. Schmidt do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of theboundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been or will be correctly set within one year; that all water boundaries and wet lands,as defined by Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat.Dated this day of , 2021.Daniel L. Schmidt, Licensed Land SurveyorMinnesota License No. 26147STATE OF MINNESOTA, COUNTY OF HENNEPINThis instrument was acknowledged before me this day of , 2021, by Daniel L. Schmidt.My Commission Expires: Notary Public, Hennepin County, Minnesota (Signature) (Notary Printed Name)CITY COUNCIL, CITY OF CORCORAN, MINNESOTAThis plat of AMBERLY was approved and accepted by the City Council of the City of Corcoran, Minnesota at a regular meeting held this day of , 2021, and said plat is in compliancewith the provisions of Minnesota Statutes, Section 505.03, Subd. 2.City Council, City of Corcoran, MinnesotaBy:, Mayor By:, ClerkRESIDENT AND REAL ESTATE SERVICESHennepin County, MinnesotaI hereby certify that taxes payable in and prior years have been paid for land described on this plat, dated this day of, 2021.Mark V. Chapin, County Auditor By: , DeputySURVEY DIVISIONHennepin County, MinnesotaPursuant to Minnesota Statutes Section 383B.565 (1969), this plat has been approved this day of , 2021.Chris F. Mavis, County SurveyorBy: COUNTY RECORDERHennepin County, MinnesotaI hereby certify that the within plat of AMBERLY was recorded in this office this day of , 2021, at o'clock M.Amber Bougie, County RecorderBy:, Deputy C.R. DOC. NO._________AMBERLY STEIG ROADΔΔΔ32ΔΔΔΔΔΔΔΔΔΔ145678Δ34Δ5732168ΔΔ ΔΔΔΔΔ Δ132Δ ΔΔΔΔ ΔΔ87694 OUTLOT AKEN W O O D Δ 105TH AVENUE21LAN E104TH P L A C E5 0SCALE IN FEET50 2525 50100The basis for the bearing system is the East line ofthe East Half of the Southwest Quarter of Section 1,Township 119, Range 23 and is assumed to bearSouth 01 degrees 11 minutes 45 seconds WestDenotes a 1/2 inch by 14 inch iron pipe set and markedby License No. 26147.Denotes a 1/2 inch pipe found and marked by LicenseNo. 26147, unless shown otherwise.SHEET 2 OF 2 SHEETSSRRGNNE ENIGEDESIENNSATHRE-BERGQUIST, INC.SUSSYRS OER EVRPLANORTHNOT TO SCALE10 55Being 5 feet in width and adjoining lot lines, unless otherwiseindicated, and Being10 feet in width and adjoining right of waylines, unless otherwise indicated, as shown on this plat.10 DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: C.R. DOC. NO._________AMBERLY Page 1 of 8 STAFF REPORT Agenda Item 9b. City Council Meeting: October 28, 2021 Prepared By: Natalie Davis Topic: Conditional Uses in Residential Zoning Districts (City File No. 21-034) Action Required: Direction Review Deadline: N/A 1. Request: Since May of this year, there has been ongoing discussion at City Council meetings about the best way to regulate conditional uses within residential zoning districts. At this time, the request is for City Council to make a final decision as to which option is preferred to move forward through the Zoning Ordinance Amendment process. 2. City Council Review: Two separate pathways forward were identified at the City Council meetings held on May 13, 2021, and June 24, 2021: - Option 1 Removes places of worship/assembly and K-12 educational facilities as a conditional use in urban low- and medium-density residential districts within the Metropolitan Urban Service Area (MUSA): Single Family Residential 1 (RSF-1), Single Family Residential 2 (RSF-2), Single and Two-Family Residential (RSF-3), and Medium Density Residential (RMF-1). As a replacement, K-12 educational facilities would be added as a conditional use within Light Industrial (I-1) and General Mixed Use (GMU) zoning districts and places of worship would be added as a conditional use in I-1. Additionally, Option 1 removes licensed residential facilities serving 7-16 residents in urban low-density residential districts (RSF-1 and RSF-2). - Option 2 Applies a set of performance standards that would apply to both places of worship and k- 12 educational facilities located within all urban low- and medium-density residential districts. This option does not propose any changes to licensed residential facilities serving 7-16 residents. 3. Planning Commission Review: The Planning Commission held a Public Hearing to receive public input regarding both options on September 2, 2021. After initial discussion, the item was tabled to the October Page 2 of 8 meeting to provide the Commission with additional information. The Planning Commission requested a comparison table providing an overview of the cities researched and how each city handles assembly uses in residential areas. The Commission also asked for examples of institutions for site visits to see real world examples of how different standards can be applied. Finally, the Commission asked for additional insight regarding both options from the City Attorney. At the October 7th meeting the Planning Commission discussed several questions with the City Attorney regarding the legal implications of both options. After continued deliberation, the Planning Commission agreed unanimously (3-0) to recommend moving forward with performance standards under Option 2. Of the suggested performance standards, the Commission recommended to better define the landscaping zone requirements and to not allow assembly uses within urban low- and medium-density residential districts to take advantage of two existing clauses within the City Code that grant flexibility from County Road setbacks (100’) in exchange for additional landscaping. Furthermore, Commissioner Lanterman suggested the City Council consider adding a “Safe Harbor Provision” to serve as a relief measure that allows the City to correct course when faced with a Religious Land Use and Institutionalized Persons Act (RLUIPA) challenge. The City Attorney agreed that such a provision could be added. 4. Analysis: Under the current City Code, places of worship/assembly are defined as: Any place of worship, including any church, synagogue, temple, mosque, or other building or facility, primarily engaged in religious worship. The term does not include uses, such as schools, recreational facilities, day care or child care facilities, kindergartens, dormitories, or other facilities, for temporary or permanent residences, which are connected or related to the worship facility or the principal buildings on the site, or are located on the same site, even if the curriculum or services offered as part of such use includes religious services and/or training. The Planning Commission agreed that it makes sense to update this definition as a part of the zoning ordinance update, regardless of which option is selected by City Council. It is confusing to name this definition as “places of worship/assembly” when the definition is specific to places of worship and excludes other types of assembly uses. “Places of assembly” is understood to be a broad term of uses that includes places of worship as well as other uses, such as theaters, schools, clubs, event centers, and recreational facilities. Therefore, staff recommends simplifying the title of the above definition to “places of worship.” RLUIPA requires places of worship to be treated similar to other institutional and assembly uses. Case law implies that places of worship must also be allowed in zoning districts that allow for uses such as schools, private clubs, community centers, theaters, etc. In order to comply with RLUIPA, the City must base regulations placed on religious uses on a compelling governmental interest, and the regulations must be the least restrictive means to advance said interest. If a RLUIPA claimant were to demonstrate that a substantial burden was placed on its Page 3 of 8 religious use, the burden of proof to justify regulations shifts to the City. Due to the difficulty in meeting this burden of proof, the City should make every effort to avoid regulations which create a substantial burden on the implementation of a religious use within the City. Based on City Council discussions, the governmental interest to remove or further regulate places of worship stems from the desire to protect the surrounding residential community from a development that substantially alters the neighborhood character. Staff and the City Attorney believes this goal is sound and defensible, and the City should seek to accomplish this goal without preventing or substantially burdening potential religious uses within the City. Regulations which are found to substantially burden religious uses will only be defensible if they are the least restrictive way to meet a compelling governmental interest. Option 1: If places of assembly are no longer allowed as a conditional use in low- and medium-density residential districts within the MUSA, then staff agrees that educational facilities should also be removed as a Conditional Use in these districts in order to comply with RLUIPA. In considering the potential burden Option 1 presents to religious uses, it is important to consider how much vacant land would potentially be available for religious uses today as well as the foreseeable future. This involves analyzing land use on two different city maps. The Zoning Map provides a picture of allowed land use today, and this map shows that a majority of the land within the MUSA is currently zoned as Urban Reserve. The 2040 Future Land Use Map provides a picture of how land is guided to be used by the year 2040. A significant amount of land currently designated as Urban Reserve on the Zoning Map is guided for low-density residential on the 2040 Future Land Use Map. Below is a table of the estimated vacant land potentially available to churches based on the Zoning Map if no changes are made to the Zoning Ordinance: Zoning District Vacant Acreage Rural Residential (RR) 4,366 RSF-1 2.64 RSF-2 88.68 RSF-3 N/A RMF-1 1.18 RMF-2 92 RMF-3 N/A CR 22 C-2 80 Total Available Acres 4,542.50 Below is a table of estimated vacant acreage available for places of worship under the proposed changes of Option 1 based on the current Zoning Map: Zoning District Vacant Acreage RR 4,366 RMF-2 92 Page 4 of 8 RMF-3 N/A CR 22 C-2 80 I-1 161 GMU 88 Total Acreage 4,809 Below are two tables of estimated vacant acreage that could be made available for religious institutions as land is moved out of the Urban Reserve (based on the 2040 Future Land Use Map). Based on current Zoning Ordinance: Land Use Vacant Acreage Low Density Residential 1,496 Mixed Residential 121 High Density Residential 100 Total 1,717 Based on Option 1: Land Use Vacant Acreage Mixed Use 1 Light Industrial 75 Mixed Residential 121 High Density Residential 100 Total 297 In total, there is an estimated 6,259.5 acres of land available for religious uses under the current code between the Zoning Map and the 2040 Future Land Use Map. Under Option 1, the estimated available vacant acreage for religious uses is decreased to 5,106 acres. Option 1 would result in an estimated loss of 1,150 acres available for religious uses looking to locate within the City between now and 2040. There are additional implications of Option 1 for the City Council to consider such as the impact to the tax base for the City. Industrial land is more valuable than residential land while places of worship and public schools are exempt from taxes. Residential homestead land in MN is taxed at 1% for the first $500K of value and 1.25% for any amount over $500K, rental homes are taxed at 1.25%, but “preferred commercial” property (which includes industrial) is taxed at 1.5% for a market value up to $150K, and 2% for the remaining property value. Commercial and industrial buildings can easily surpass a market value of $150K. In recent years, Brooklyn Park removed churches as an allowed use in industrial zones with the impact to tax base noted as the compelling governmental interest. Considering the limited industrial land as compared to residential land within Corcoran, pushing churches and schools into I-1 will remove valuable land from the tax roll which could place more of the tax burden on residents rather than businesses. Furthermore, Option 1 has the potential to force religious institutions onto agricultural land when the City has goals to preserve farm land and “rural character.” Page 5 of 8 An earlier draft of Option 1 also proposed to remove state licensed residential facilities in RSF- 1, RSF-2, and RSF-3. Minnesota State Statute 426.357 addresses state licensed residential facilities in Subd. 7 and 8. Facilities serving six or fewer persons are required to be a permitted use in single-family residential zoning districts. State licensed facilities serving seven to sixteen persons must be allowed in multifamily residential districts as either a permitted or conditional use. The City can legally remove facilities for seven to sixteen persons from RSF-1 and RSF-2; however, staff and the City Attorney believe such facilities should remain in RSF-3 (which allows for two-family homes) in order to comply with state law. The attached Option 1 Zoning Table is a revised draft that includes this recommendation (as well as corrects a previous error that implied places of assembly were not already a conditional use within the GMU). Option 2: Staff proposes the following ordinance language be added for performance standards of all assembly uses (i.e., places of worship/assembly and K-12 educational facilities) in RSF-1, RSF-2, RSF-3, RMF-1, RMF-2, and RMF-3. These standards are based on a survey of several other cities in addition to Mayor McKee’s submitted draft and feedback from the Planning Commission. 1. Setbacks A minimum 50-foot setback from all property lines is required for all structures, parking spaces, drive aisles, and loading areas. All property lines that front a County Road are subject to a minimum 100-foot setback. The setback will increase up to 200-foot according to the following formula: - A building footprint size that is at or below 15,000 square feet are subject to a 50-foot setback on all property lines. - The setback increases by 5 feet on all property lines for each additional 1,000 square feet added to the building footprint. - The maximum setback of 200-foot on all property lines is applied to all building footprints at or above 45,000 square feet. 2. Maximum Building Height The maximum structure height is 35 feet, except as allowed by Section 1030.080. 3. Maximum Impervious Surface A. The total impervious surface coverage shall not exceed 50%. Page 6 of 8 B. The rest of the site shall be landscaped or left in a natural state. 4. Landscaping Zone A. In addition to meeting the landscaping standards in Section 1060.070, Subd. 2 (A) – (I) of the City Code, any portions of the site that abut a residential area will contain a landscaping zone along the shared property line with a minimum width of the applicable setback established in Standard 1. The landscaping zone will consist of evergreen and/or deciduous trees and shrubs with a sufficient density to provide visual screening to a minimum height of eight feet. The grade for determining height shall be the grade elevation of the building or use for which the screening is providing protection. Earth mounding or berms may be used but shall not be used to achieve more than three feet of the required screen. B. A fence may also be installed, but not in lieu of the planted landscaping zone. The fence shall be constructed of masonry, brick, vinyl, or maintenance free composite materials. Such a fence shall provide a solid screening effect and shall be a minimum of six feet in height but shall not exceed eight feet in height. The grade for determining height shall be the grade elevation of the building or use for which the screening is provided. 5. Parking Lot Screening and Landscaping A. Light from automobile headlights and other sources shall be screened whenever it may be directed into residential windows. B. When parking abuts residential properties, the parking must be screened to a height of at least 3 feet above the parking grade through the use of earth mounds and/or approved landscaping materials. C. No less than 350 square feet of land should be devoted to internal landscaping islands (in addition to required traffic safety islands) for each 3,000 square feet of parking space after the first 3,000 square feet. Such islands shall be bound by concrete curbing unless comparable green infrastructure is approved. 6. Site Access A. Site shall have direct access onto a Major Roadway (defined as a Principal Arterial, Minor Reliever, Minor Expander and Minor Connector roadways), OR Page 7 of 8 B. Direct access onto a Major Collector or Minor Collector roadway no more than 1,000 feet from an intersection with a Major Roadway as identified in the Comprehensive Plan. 7. Noise Exterior bells or loudspeakers are permitted between the hours of 9AM and 10PM. 8. Additional Requirements A. The City Council may attach additional conditions to the granting of the conditional use permit as it deems necessary to protect the residential character of the neighborhood. B. The use shall comply with the conditional use permit standards in Section 1070.020 of the Zoning Ordinance. C. As provided for in federal statute 42 U.S.C 2000cc-3 (e), the City Council may avoid the preemptive force of any provision of Chapter 21C (Protection of Religious Exercise in Land Use and By Institutionalized Person) by changing the policy or practice that results in a substantial burden on religious exercise, by retaining the policy or practice and exempting the substantially burdened religious exercise, by providing exemptions for the policy or practice for applications that substantially burden religious exercise, or by any other means that eliminates the substantial burden. The above standards include all of the Planning Commission’s recommended revisions. Standard 1 specifically states that property lines along County Roads cannot be less than 100’. If City Council agrees that additional landscaping should not grant flexibility from this setback, then staff recommends also amending section 1060.070, Subd. 2 (K)-(L) to clarify that these provisions cannot be used to reduce the setbacks of assembly uses within residential areas. Standard 4 provides an example of a more detailed explanation that can be used to establish a clearer expectation for the landscape zone along shared property lines with residential uses. Enclosed in this report is an attachment that provides examples of higher screening standards from 4 Minnesota cities to be considered by City Council. Finally, standard 8(C) is the requested “Safe Harbor Provision” for RLUIPA. 5. Summary Both options were heavily analyzed by city staff, the City Attorney, and the Planning Commission. There are more examples of cities that apply performance standards to places of worship and educational facilities when located in residential districts then there were of cities that do not allow these uses in residential neighborhoods. Overall, performance standards and governmental goals across cities can vary drastically, so there is not a single approach to point to that meets the goals of Corcoran. The current draft of Option 2 is based Page 8 of 8 on extensive research and provides strong performance standards that will provide protection to neighborhood character for urban low- and medium-density residential areas. 6. Recommendation: The Planning Commission unanimously recommended proceeding with and refining the standards for Option 2. City Council should direct staff on whether to proceed with a Zoning Ordinance Amendment based on Option 1 or Option 2. An additional Public Hearing held at the Planning Commission for the final proposed Zoning Ordinance Amendment will be required. Attachments: 1. Option 1 Zoning Change Table - Revised 10/21/2021 2. Option 2 Mayor Mckee Performance Standard Draft 3. Comparison Tables Compiling Cities Surveyed 4. Examples of Landscaping Zone Standards 5. Examples of Nearby Churches and Schools 6. Zoning Map 7. 2040 Future Land Use Map 8. Vacant Land Maps hZ ZZ Z^&Ͳϭ Z^&ͲϮ Z^&Ͳϯ ZD&Ͳϭ ZD&ͲϮ ZD&Ͳϯ DW Z dZ Ͳϭ ͲϮ W /Ͳϭ Dh 'Dh Wh W/ ĚƵĐĂƚŝŽŶĂůĨĂĐŝůŝƚŝĞƐ<ͲϭϮyyyyyyyyWůĂĐĞƐŽĨǁŽƌƐŚŝƉͬĂƐƐĞŵďůLJyyyyyyy y yyZĞƐŝĚĞŶƚŝĂůĨĂĐŝůŝƚLJϳͲϭϲůŝĐĞŶƐĞďLJƐƚĂƚĞyyyyĂLJĐĂƌĞĨĂĐŝůŝƚŝĞƐĂĐĐĞƐƐŽƌLJƚŽĞĚƵĐĂƚŝŽŶĂůĨĂĐŝůŝƚŝĞƐŽƌƉůĂĐĞƐŽĨǁŽƌƐŚŝƉͬĂƐƐĞŵďůLJyyyyyůůŽǁĞĚďƵƚƌĞĐŽŵŵĞŶĚĞĚĨŽƌƌĞŵŽǀĂůyůůŽǁĞĚ͕ƌĞĐŽŵŵĞŶĚĞĚƚŽĐŽŶƚŝŶƵĞyEŽƚĂůůŽǁĞĚ͕ƌĞĐŽŵŵĞŶĚĞĚƚŽĂůůŽǁyyOption 1 Zoning Change Table - Revised 10/21/2021 1 To: Corcoran City Council and Planning Commission From: Tom McKee Date: For July 22nd, 2021 City Council Meeting and August 5th, 2021 Public Hearing Re: Consideration of Performance Standards/Code Amendments for Non-Residential Uses in Residential Zoning Districts 1. Request The Council has discussed several potential options to address Non-Residential Uses in Residential Zoning Districts and has prepared one option (Conditional Use Realignment) for a Public Hearing on August 5th, 2021. This report will present another option – Performance Standards – for discussion at the July 22nd City Council Meeting, and if approved, consideration at the August 5th Public Hearing. 2. Background On October 22nd, 2020 Council held a worksession to discuss potential ordinance amendments to address non-residential uses in residential zoning districts. In preparation for that meeting, Staff prepared a report discussing some potential options, including removing these uses from residential zones entirely, altering which zoning districts should or should not allow these uses, and implementing performance standards to manage the impact of these types of uses in residential districts. While there has been discussion amongst both previous and current Council members about removing these uses from residential and adding them to commercial or industrial zoning districts, there were other members who preferred implementing performance standards. Additionally, it was the recommendation of staff to pursue the performance standard route to address this issue. For the initial worksession, staff prepared several potential performance standards for non-residential uses in residential zones. These included: - Requiring direct access to a Major Roadway, and potentially on Minor Collector Roadways - Increasing primary structure setbacks from all property lines - Increasing parking lot setbacks from all property lines - Limiting maximum impervious surface to 50% of the site (requiring the remainder to be landscaped or left in a natural state) 2 Additional performance standards such as a direct size limit on buildings, parking lots, and maximum seating capacity in residential zoning districts have also been discussed, but were generally not recommended by the city attorney due to potential RLUIPA (Religious Land Use and Institutionalized Persons Act) concerns. On June 24, 2021, the Council directed staff to schedule a public hearing at the August 5th, 2021 Planning Commission meeting to discuss and receive public input on the proposed conditional use realignment option initially presented at the May 13, 2021 Council meeting. This report discusses the option of implementing additional performance standards for non-residential assembly uses in the RSF-1, RSF-2, RSF-3, RMF-1, RMF-2 and RMF-3 zoning districts. 3. Analysis: After reviewing the staff reports and discussions from the October 22nd, May 13th & June 24th Council Meetings, as well as RLUIPA case law and zoning ordinances from numerous municipalities, I have prepared some potential performance standards for consideration. If the Council is generally in support of these standards, there are several areas (outlined on pages 12-13) that should be discussed and evaluated in more detail. Staff and the city attorney have recommended that if performance standards are adopted for non-residential assembly uses in residential zones, similar standards should be adopted for other assembly uses in residential districts. In Corcoran, the only non-residential conditional uses in residential zoning districts allowed by code are Places of Worship/Assembly and Educational Facilities, K-12. (See chart on pages 3-6). The additional list provided by staff of different places of assembly include: Community Centers, Conference Centers and Reception Halls, Public and Private Clubs and Lodges, Schools - leasing space, Technical, Vocational, Business and College/University satellite facilities/schools, Theatre, Trade Schools, Seminaries and Higher Education Facilities. However, none of these are allowed as either a permitted or conditional use in RSF-1, RSF- 2, RSF-3, RMF-1, RMF-2 or RMF-3. I believe that these additional Performance Standards could be the framework for a solution that adequately addresses concerns about the impact of large non-residential conditional uses in residential zoning districts. Most importantly, the implementation of these standards would still allow these assembly uses to go into the same residential zones (as well as C-2, GMU and P-I) that our city code allows today. These performance standards would both help mitigate the impact that larger non-residential assembly uses have on surrounding residents and help guide future projects into locations that are best suited to meet their size, parking, and infrastructure needs. 3 Corcoran Zoning Ordinance Use Matrix 4 5 6 7 Suggested Performance Standards For All Non-Residential Assembly Uses in Residential Zoning Districts – (RSF-1, RSF- 2, RSF-3, RMF-1, RMF-2, & RMF-3) Performance Standards: Minimum Principle Structure setback - Front, from all Major Roadways: 100 feet o For buildings up to 10,000 sq ft Beyond 10,000 sq ft, the setbacks increase 7.5 feet for every 1,000 sq ft of additional building size, this setback is capped at 750 feet - Front, from all other streets: 100 ft o For buildings up to 10,000 sq ft Beyond 10,000 sq ft, setback increases 7.5 feet for every 1,000 sq ft of additional building size, this setback is capped at 750 feet - Side: 100 feet o For buildings up to 10,000 sq ft Beyond 10,000 sq ft, setback increases 7.5 feet for every 1,000 sq ft of additional building size, this setback is capped at 750 feet - Rear: 100 feet o For buildings up to 10,000 sq ft Beyond 10,000 sq ft, setback increases 7.5 feet for every 1,000 sq ft of additional building size, this setback is capped at 750 feet - Maximum Building height: 24 feet o Maximum building height may be increased up to a maximum of 35 feet with increased setbacks at the following rates: 1 foot of increased height for every 5 feet in additional setback, up to 29 feet (25-29 feet), and 1 foot of increased height for every 10 feet in additional setback, up to 35 feet. (30-35 feet) o Note: This setback is in addition to building size setback requirements 1030.080 - Height Limitations Subd. 1 states: “The building height limits established herein for the district shall not apply to the following… C. Church Spires… E. Cupolas and domes which do not contain useable space… G. Flag Poles… (This would not change) 8 EXAMPLES: In a residential zone, a 10,000 sq ft building that is 24 feet tall would have a setback of 100 feet. A 10,000 sq ft building that is 28 feet tall would have a setback of 120 feet Æ 100ft + (4*5ft) A 10,000 sq ft building that is 35 feet would have a setback of 185 feet Æ 100ft + (5*5ft)+(6*10ft) - Maximum Impervious Surface: 50%. All other areas shall be landscaped or left in a natural state. - Parking Lot setbacks: o All parking lots shall have a minimum setback of 100 feet from all property lines Above 25 parking spaces, each additional space requires 1 additional foot setback – This setback is capped at 500 feet. x For setback purposes, total number of spaces on site determines lot size o Access Drives, driveways and aisles shall not be allowed to intrude into a required parking setback except at the access point. EXAMPLE: A parking lot in a residentially zoned property with 25 spaces would have a 100 foot setback, a lot with 45 spaces would have a 120 foot setback, and a lot with 200 spaces would have a 275 foot setback. - Parking Lot Screening/Landscaping: o The light from automobile headlights and other sources shall be screened whenever it may be directed onto residential windows. o When required parking areas abut any residential district, the edge nearest the lot line shall be completely screened to a height of at least 5 feet (5’) above the parking grade. Such screening shall either be accomplished through use of earth mounds and/or landscape materials as approved. o When the design of the site is such that parking occurs in the front yard, or in a side or rear yard abutting residentially zoned property, a minimum of twelve feet (12’) landscaped area shall be provided o Screening shall be required in residential zones where: 9 (a) any off-street parking area contains more than four (4) parking spaces (b) where the driveway to a parking area of more than four (4) parking spaces is within thirty (30) feet of an adjoining residential use or zone. (c) The screening required in this section may consist of a fence, trees, shrubs and berms not less than five (5) feet high but shall not extend within fifteen (15) feet of any street or driveway. (d) The screening shall be placed along property lines or in case of screening along a street, twenty (20) feet from the street right-of-way with landscaping between the screening and pavement. The screening shall block direct vision. Planting of a type approved by the City Council may also be required in addition to or in lieu of fencing. Additional Parking Lot Landscaping Standards: o A minimum of 8% of the total land area within parking areas shall be landscaped o Landscaping at least 12 feet in width shall separate parking lots into cells of no more than 120 stalls. o Landscaping shall break up rows of parking approximately every 20 spaces Street Access: A) Site shall have direct access onto a Major Roadway (Defined as Principal Arterial, Minor Reliever, Minor Expander and Minor Connector roadways), or B) Direct access onto a Minor Collector roadway no more than 1,000 feet from an intersection with a Major Roadway as identified in the Comprehensive Plan, so that access can be provided without conducting significant traffic on local residential streets. Examples of road classifications in Corcoran: o Hwy 55 is Principal Arterial o 116 is a Minor Reliever 10 o 101 and 30 are Minor Expanders o 19 and 50 are Minor Connectors o 10 to Meister Rd. (over to 116) are Major Collectors o Larkin, Hackamore, Stieg, Rolling Hills Rd, and more (See map) Other/Misc. Performance Standard Provisions: 1. No exterior bells or loudspeakers 2. The City Council may require compliance with any other conditions, restrictions, or limitations it deems to be reasonably necessary to protect the residential character of the neighborhood. 3. The project shall comply with all conditional use permit standards in Section 1070.020 of the Zoning Ordinance 11 For reference, here is our existing code on Parking Requirements: 1060.060 Parking and Loading -Minimum Parking Requirements for Public Facilities for gathering, including places of worship/assembly, theaters, civic centers, auditoriums and stadiums are calculated on page 232 of the Corcoran City Code as follows: - One space for every 4 seats, based on the design capacity of the facility or as noted in Subd. 4(B)3 of this section. -Subd. 4(B)3. In Stadiums, sports arenas, places of worship and other places of public assembly in which patrons or spectators occupy benches, pews, floor space or other similar seating facilities, each 18 inches of such seating facilities shall be counted as one seat for the purpose of determining parking requirements. Minimum parking requirements for Educational Facilities, elementary and Jr. High: - One space per classroom plus one additional space for each 50 students. Auditorium and special event space shall be calculated separately. Minimum parking requirements for Educational Facilities, High School and Post-Secondary - One space per classroom plus one space for each 7 students based on design capacity. Auditorium and special event spaces shall be calculated separately. 12 Summary/Discussion Points 1. Primary Structure Setback for Non-Residential Uses in Residential Zoning Districts a. Tiered relative to building size b. Is 10,000 sq ft the appropriate baseline building size? c. Is 7.5 feet of setback per 1,000 sq ft (beyond 10,000) the right ratio? d. Should this setback be capped at 750 feet? 2. Maximum Building Height a. Tiered relative to building height i. Overall maximum height in these zoning districts would stay the same (35ft) b. Is 24 feet the appropriate baseline building height? c. Is the ratio of 5 feet of setback per 1 foot (from 25-29 feet) and 10 feet per 1 foot (from 30-35 feet) appropriate? 3. Maximum Impervious Surface a. 50% i. Note: -These uses are currently also allowed in the C-2 and GMU Zoning districts, which have a maximum impervious surface of 80%, as well as P-I which has a 70% limit. 4. Parking a. Should parking requirements for these uses be amended, or are they appropriate as currently written? 5. Parking Setbacks a. Tiered relative to parking lot size (number of spaces) b. Is 25 spaces the appropriate baseline size? c. Is 100 ft the right starting point for parking lot setbacks? d. Is the ratio of 1 foot of setback per additional parking space (over 25) appropriate? e. Should this setback be capped at 500 feet? 6. Parking Lot Landscaping a. Are these standards helpful in making larger parking lots in residential zones fit in with the surrounding residential uses? i. If so: 1. Is 8% total parking lot land area landscaped the right amount? If not, higher or lower? 2. 12 feet of landscaping creating max cells of 120 spaces – right numbers? 3. Landscaping breaking up rows every 20 spaces – is 20 the right number? If not, higher, or lower? 13 7. Landscaping/Setback Reduction a. Should there be a possible reduction in setback for additional (total) screening around a site? i. If so, how should this be defined/what should the standard be? 1. What should the reduction in Primary Structure setback be, if any? b. Should there be an allowed setback reduction if a property abuts a more intense land use on one side? i. For example, if a property abuts a residential zoning district on 3 sides, and a commercial or industrial zoning district on the other – should the setback from the property line abutting Commercial/Industrial land be reduced? 1. If so, how much? ii. If so, should this setback reduction be tied to additional landscaping, perhaps resulting in a higher percentage reduction than a standard additional landscaping reduction (if there is any)? 8. Street Access a. Should we require direct access onto a Major Roadway (as defined in the Comprehensive Plan)? b. Should we also allow direct access on Minor Collector roadways if it is within 1,000 feet of an intersection with a Major Roadway? i. If so, is within 1,000 feet of an intersection with a Major Roadway the right distance? 9. Anything else? a. Are there any other Performance Standards that should be included? Page 1 of 4 Comparison Tables Compiling Cities Surveyed How each city chooses to handle assembly uses within residential districts can vary drastically in complexity. Staff prepared several tables to compare similar performance standards when applied to a Conditional Use Permit. It is important to note, this research specifically focused on churches and schools in low-density residential districts. Table 1 (below) provides an overview comparison of how Minnesota cities address assembly uses (such as place or worship and schools) within residential districts. Of the cities surveyed, Greenfield, Apple Valley, and Wayzata do not allow places of worship or schools in low-density residential districts (what is proposed in Option 1). Most cities require a Conditional Use Permit for such uses, and several of these cities apply specific performance standards in addition to development standards outlined for permitted uses within these districts. City Permitted Use Conditional Use Specific Performance Standards Blaine X No Brooklyn Center X No Brooklyn Park X Yes Duluth X (50,000 sq. ft. or less) X More than 50,000 sq. ft. Yes Greenfield No No No Hugo X Yes Maple Grove X Yes Maplewood X No Medina* X Yes Minnetonka X Yes Otsego X Yes Plymouth X No Rogers X No White Bear Lake X Yes Dayton X Yes Champlin X Yes – for all uses other than dwellings Independence X No Wayzata** No No No Apple Valley No No No * Medina does not allow churches or schools as a conditional use in the R-1 and R-2 single-family districts. Medina does allow churches and schools as a conditional use (subject to performance standards) in the Suburban Residential and Urban Residential districts which are also single- Page 2 of 4 family districts. The Suburban Residential district requires a minimum lot size of 30,000 square feet which is the largest minimum lot size of these four districts and is comparable to Corcoran’s RSF-1 district which requires a minimum lot size of 20,000 square feet. ** In 2011, the City of Wayzata paid a $500,000 settlement to Unitarian Universalist Church of Minnetonka after a 4-year legal dispute when a request made in 2008 to relocate the church to a residential area was denied while alternative land with zoning that allowed for churches had been unavailable for purchase since 2005. As part of the settlement agreement, the necessary parcels were rezoned to a Planned Unit Development to allow the church as originally requested by UUCM. (Unitarian Universalist Church of Minnetonka v. City of Wayzata) Table 2 provides a comparison of cities that apply increased setbacks to churches and/or schools in residential zones as compared to what is allowed for dwellings in the same district. This is similar to the practice proposed in Option 2 (performance standards). City Building Setback Parking Setback Medina 50’ from all property lines 50’ from all property lines Minnetonka 50’ from all property lines 20’ from low density residential Duluth Churches: In RR-1 district, 2 feet for each foot of building height. Schools: 40’ from any side or rear lot line. N/A Maple Grove Side yards shall be double that required for the district, but no greater than 30’ N/A Otsego Side yards shall be double that required for the district. N/A White Bear Lake Side yards shall be double that required for the district, but no greater than 40’ N/A Dayton 50’ of any lot line N/A Page 3 of 4 Champlin Applies to all uses other than dwellings. - 100’ front setback in Agriculture- residential district - 50’ font setback in all other low- density residential district - 45’ side yard setback when abutting residential - 50’ rear yard setback when abutting residential Applies to all uses/principal structures. - 90’ from centerline of County Roads 103 and 121 - 100’ from centerline of County Roads 12 and 14 Applies to all uses other than dwellings. - 25’ front setback - 5’ side & rear setback (10’ allowed in R-1L) Table 3 compares the cities that have additional maximum impervious surface requirements for churches and/or schools in residential areas. City Maximum Impervious Surface Medina 50% with remainder to be landscaped or left in a natural state. Minnetonka 70% with remainder to be suitable landscaped. Brooklyn Park 60% with the remainder landscaped or sodded. Duluth In RR-1 district, building cannot occupy more than 10% of the total lot area. Table 4 provides a comparison of cities that call out additional access requirements for churches and/or schools in residential districts. City Site Access Medina Located with direct access to a collector or arterial roadway as identified in the comprehensive plan. Minnetonka Direct access limited to a collector or arterial roadway as identified in the comprehensive plan or otherwise located so that access can be provided without conducting significant traffic on local residential streets. Brooklyn Park Directly located at intersections of two collector streets or along an arterial street as designated in the Comprehensive Plan. Hugo Principal road entrance is to a state highway, county road, or city collector street. Maple Grove Adequate access must be provided. Otsego Adequate access must be provided. Page 4 of 4 Table 5 compares cities that require additional screening or landscaping for churches and/or schools that abut residential uses. City Screening and/or Landscaping Medina - Roof top or outside mechanical equipment must be screened from view from adjacent properties and rights-of- way. - Any exterior storage must be screened from view with an opaque material architecturally compatible with the building. Duluth In some residential districts, each property boundary with a lot occupied by a residential use shall be buffered with a dense urban screen. Maple Grove - Adequate screening from abutting residential uses and landscaping shall be provided in compliance with section 36-817. - Parking shall be adequately screened and landscaped from surrounding and abutting residential uses. Otsego - Adequate screening from abutting residential uses and landscaping is provided in compliance with chapter 19. - Parking is adequately screened and landscaped from surrounding and abutting residential uses. White Bear Lake - Adequate screening from abutting residential uses and landscaping is provided. - Parking is adequately screened and landscaped from surrounding and abutting residential uses. Champlin - Any off-street parking area containing more than 6 parking spaces, any part of which is within 30’ of an adjoining residential zone or across the street from any residential zone, and any driveway to a parking area containing at least 6 spaces within 15’ of an adjoining residential zone shall be completely screened to a height of at least 3.5’ above the parking grade. Such screening shall be accomplished through the use of earth berming and/or plant materials. - The light from automobile headlights and other sources shall be screened whenever it may be directed onto adjacent single- and two-family residential windows. Of the cities surveyed, Medina was the only one that called out additional lighting requirements and did not allow any exterior bells or loudspeakers for churches in urban low-density residential areas. Additionally, most cities surveyed had a height limit of 35’ for any structures within low-density residential areas. Page 1 of 4 Examples of Landscaping Zone Requirements Montrose, MN 1020-5: REQUIRED LANDSCAPE SCREENING: A. All commercial, industrial, or institutional uses shall provide screening along the boundary of any abutting residential district or when the side or rear of the use (as determined by the Zoning Administrator) is separated from any residential district by a public right-of-way. All screening required by this Section shall be subject to Section 1016-7 of this Ordinance (traffic visibility) and is to consist of a green belt strip as provided below: 1. A green belt planting strip shall consist of evergreen trees and/or deciduous trees and plants and shall be a minimum of twenty feet (20’) in width and of a sufficient density to provide a visual screen and reasonable buffer. This planting strip shall be designed to provide visual screening to a minimum height of six feet (6’). The grade for determining height shall be the grade elevation of the building or use for which the screening is providing protection, unless otherwise established by the Zoning Administrator. The planting plan and type of plantings shall require the approval of the Zoning Administrator. 2. A fence may also be installed, but not in lieu of the green belt planting strip. The fence shall be constructed of masonry, brick, or wood, except as otherwise provided herein. Such fence shall provide a solid screening effect and shall be a minimum of six feet (6’) in height but shall not exceed eight feet (8’) in height. The grade for determining height shall be the grade elevation of the building or use for which the screening is providing protection, unless otherwise established by the Zoning Administrator. The design and materials used in constructing a required screening fence shall be subject to the approval of the Zoning Administrator. Otsego, MN 11-19-3: REQUIRED SCREENING: A. Nonresidential Uses: Where any nonresidential use except agriculture and farming (i.e., structure, parking or storage) abuts property zoned for residential use, that nonresidential use shall provide screening along the boundary of the residential property. Screening shall also be provided where a nonresidential use is across the street from a residential zone, but not on that side of a nonresidential use considered to be the front (as defined by this title). All fencing and screening specifically required by this chapter shall be subject to section 11-16-4 of this title regarding traffic visibility and shall consist of either a green belt planting strip, fence or combination thereof, as follows: 1. A green belt planting strip shall consist of evergreen trees and/or deciduous trees and plants and shall be of sufficient width and density to provide an effective visual screen. This planting strip shall be designed to provide complete visual screening to a minimum height of eight feet (8'). Earth mounding or berms may be used but shall not be used to achieve more than three feet (3') of the required screen. The planting plan and type of plantings shall require the approval of the City Council. Page 2 of 4 2. The City may also require that a fence may be installed, but not in lieu of the greenbelt. A required screening fence shall be constructed of masonry, brick, vinyl or maintenance free composite materials. A required screening fence shall provide a solid screening effect to a minimum of six feet (6') in height but shall not exceed eight feet (8') in height unless allowed by issuance of an interim use permit. Duluth, MN 50-25.5 Landscaping between differing land uses B. Commercial or institutional abutting residential Where a commercial, public, institutional or civic building or project abuts lots in a residential district, a landscape buffer shall be provided using either Option A or B below. 1. Option A. A landscape buffer at least 15 feet wide shall be provided by the commercial or institutional project on the shared border. The buffer area shall consist of natural landscape materials such as lawn, ground cover, shrubs, and trees, and shall not contain impervious materials. One tree shall be provided for every 35 feet of boundary lot line and large three shrubs per 25 feet of shared lot line, with spacing designed to minimize sound, light, and noise impacts on the residential use; 2. Option B. An opaque wall, berm, fence or dense (at least 75 percent opacity) vegetative screen at least six feet shall be provided. If a fence or wall is provided, the side facing away from the commercial or institutional uses shall be at least as finished in appearance as the side facing the commercial or institutional use, and three small shrubs per 25 feet of boundary lot line shall be provided. If a vegetative screen is proposed, it shall be at least six feet in height at the time of planting. Maple Grove, MN Sec. 36-817. Screening. (a) Types of screening; applicability of fence requirements. The fencing and screening required by this chapter shall be subject to section 36-816 and shall consist of either a fence, greenbelt planting strip or earth berm. (b) General standards. (1) Screening shall be installed so as to provide a visual barrier. Any such barrier shall reduce visibility in a manner that restricts vision of the object being screened, but is not required to totally block the vision of any such object. (2) Screening shall consist of a compact evergreen or deciduous hedge and overstory and understory trees of sufficient width and density or an earth berm of sufficient height to provide an effective screen throughout the year. Overstory and understory trees are defined in 36-831(c). Page 3 of 4 a. At planting, hedge material must be at least three feet in height. b. Deciduous trees must be at least five feet in height and 2½ inches in diameter as measured six inches above the ground. c. Coniferous trees must be at least five feet in height. d. Earth berms shall not have a slope of more than three feet horizontal to one foot vertical or be located within any street right-of-way unless otherwise approved by the city engineer. (3) A required screening fence shall be constructed of masonry, brick or wood. Such fence shall provide a solid screening effect and not exceed eight feet in height or be less than six feet in height. The design and materials used in constructing a required screening fence shall be subject to the approval of the city council. (c) Screening of mechanical equipment. (1) All mechanical equipment, such as air conditioning units, erected on the roof of any structure or on the ground shall be screened so as not to be visible. (2) Air conditioning units need not be screened if located at least ten feet from any side lot line and between the rear of the house and the rear lot line of a lot on which a single- family, two-family or quadrominium structure is located. (3) The screening shall be constructed with materials that are architecturally compatible with the building. (4) The use of wood, in whole or in part, as a screening material shall not be considered as being architecturally compatible unless the building is constructed with a wood exterior. (d) Screening of commercial and industrial buildings. All nonresidential principal buildings or structures and any building or structure accessory thereto shall be screened in accordance with the requirements of this section from lots in any R-1, R-2, or R-3 district which are used for dwellings and which are located within 200 feet of the nonresidential use. Such distance shall be the shortest distance between the nonresidential building or structure to be screened and the nearest lot line of the residential use, but shall not apply if such uses are separated by a public street. (e) Screening of trash containers. (1) All exterior trash containers which are visible from a street, residential district or adjoining property, except those located in parks, shall be screened by an enclosure of masonry or brick construction. Screening enclosure gates shall be of solid material, such as steel or wood, but not including chain link fencing. (2) Screening enclosure gates may not be required if the resulting open side of the enclosure does not face an existing or future right-of-way or a residential district. (3) Steel guard posts shall be placed around the enclosure to protect the enclosure from vehicular traffic. (f) Parking lot screening. All off-street parking lots containing six or more spaces, except such lots which serve single-family attached or detached units or public park facilities, shall be screened from those residential properties abutting or across the street from the parking lot in accordance with the provisions of subsection (b) of this section. (g) Buffer yards. Page 4 of 4 (1) Width of buffer area. Where a buffer yard is required for property which abuts residentially zoned property, there shall be within the required setback a landscaped area at least 20 feet in width for the first 100 parking spaces located on such abutting property, which area shall extend along and be adjacent to the entire length of all common property lines shared with the residentially zoned property. The width of the buffer area shall be increased by ten feet for every additional 100 parking spaces provided on the abutting lot. (2) Fence or berm required. a. The buffer area shall contain a fence of four to six feet in height, which fence shall be located on the abutting lot within one foot of the common property line. b. On industrially zoned property, an elongated earthen mound (berm) may be constructed rather than the fence required in subsection a of this subsection. Any such berm shall be constructed the entire length of the buffer yard and shall be continuous or provide the illusion of continuity when viewed from the side and perpendicular to the berm. c. Any such berm shall have a slope of three feet horizontal to one foot vertical and shall not be located within any street right-of-way unless approved by the city engineer. The berm shall be constructed so as to obstruct, for adjoining properties, views beyond the berm to the screening height prescribed by the formula set forth in the preceding sentence. d. To provide visual variation, the minimum height of the berm may be decreased slightly at varying intervals. Such variations shall not result at any point in a berm height less than 80 percent of the height required by the formula in subsection c of this subsection, or result in a concentrated area of berm height reduction so as not to provide the screening benefits intended by the berm, or result in berm height reduction along more than 20 percent of the total length of the buffer yard. e. In those areas where the height of the berm is reduced, landscape screening in addition to that required in subsection (g)(2) of this section must be provided as determined necessary by the zoning administrator to fulfill the purpose of the berm. (3) Landscaped area. a. The landscaped area shall also contain a double row of evergreen shrubs which, when planted, shall be a minimum of four feet in height. b. Said shrubs shall grow to a minimum height of six feet. c. The rows of such shrubs shall be planted in such a manner that a distance of five feet exists between the centerline of each row and so that, when viewed perpendicular to the rows, one would observe a shrub planted every 2½ feet on center. (4) Additional landscaping. Buffer yards required to be greater than 20 feet in width shall require additional landscaping so as to be the equivalent of an additional row of evergreen shrubs, but the additional landscaping may be planted in other than rows and is not limited to evergreen shrubs. (5) Maximum width. The maximum width of a required buffer yard shall be 50 feet. Page 1 of 8 Examples of Churches and Schools in Low-Density Residential Areas Plymouth Creek Church - 4.47-acre site - Urban low-density residential to the north, east, and west (adjacent to homes to the west) - School to the South - Would not be able to comply with a 200’ setback for building and parking. - Building setbacks o 145’ from Old Rockford Rd (155’ from edge of curb) o 60’ setback from Vicksburg Ln (85’ from edge of curb) o 224’ from adjacent homes to the west (property line to the west) - Parking setbacks o 30’ from 41st Ave N (40’ from curb) o 44’ from homes to the west o 26’ from Vicksburg Ln (53’ from curb/edge of street) Plymouth Creek Elementary School at 16005 41st Ave N - 16.59-acre site - Completely surrounded by urban low-density residential - Compliance with a 200’ setback for building and parking would lead to an odd long and narrow arrangement on the site. - Building setbacks o At least 625’ from adjacent homes to the west – heavily landscaped at least 55’ o At least 96’ from adjacent homes to the south – heavily landscaped at least 48’ Page 2 of 8 o At least 90’ from Vicksburg Lane o At least 90’ from 41st Ave N - Parking setbacks o 21’ from 41st Ave o 23’ from Vicksburg Lane o Drive Aisle in the south of the building is 75.’ away from property line - Fenced playground to the east (along Vicksburg Ln) that looks to go pretty much up to the property line. - A field on the eastern half of the property that goes up to the landscaped portions of the site. Church of the Open Door at 9060 Zanzibar Ln N, Maple Grove, MN - 31.64-acre site - Surrounded by low-density urban residential along with townhomes and a small apartment building to the north. - City of Maple Grove owns an outlot that acts as a buffer between single family homes to the southwest of the site. - There is light landscaping on the southwest, northwest, and south property lines. Little to no landscaping on the north property line. Heavy landscaping along the east portion of the site. - Landscaping throughout the parking lot. - Building footprint 61, 557 square feet. Page 3 of 8 - The odd placement of the building and odd shape of the lot means the measured setbacks vary from point to point. - Some open space on the site, but most of the site is a parking lot. - Parking Setbacks o Drive aisle varies from 10’-30’ from the west property line. o Roughly 230’ setback from 89th Ave N (south property line) o Roughly 175’ setback from Weston Ln N (east property line) o At least 145’ setback from the northeast property line. o Roughly 10’ setback from north property line - Building setback o At least 220’ setback from 90th Place N o At least 275’ setback from Weston Ln N o At least 600’ setback from northern property line o At least 660’ setback from south property line Woodridge Church at 1500 County Road 24, Medina - 27.59-acre site - Surrounded by low-density residential o Looks to be more similar to rural residential lots than urban residential lots - Parking setbacks - Landscaped on the east property line, but less landscaping on the west property line Page 4 of 8 - Some small landscaping islands in parking lot - A lot of open space on the site. - Parking setback o At least 100’ away from south property line (adjacent to CR 24) o At least 90’ from east property line o At least 385’ from west property line o At least 635’ from north property line - Building Setbacks o At least 140’ from south property line o At least 175’ from east property line o At least 525’ from west property line o At least 920’ from north property line - There is a playground that gets as close as 35’ to the east property line. - Accessory buildings on the property are no closer than 50’ to any property line. St. John’s Evangelical Lutheran Church at 9141 Co Rd No 101, Corcoran - 14.12-acre site - Surrounded by low-density residential - Light landscaping to the west with heavier landscaping to the south. Page 5 of 8 - A fair amount of open space. - There is a cemetery in the middle the site, setbacks from the west property line are unclear. - Parking Lot setbacks o Roughly 140’ from north property line (on Mystique Dr) o Roughly 15’ from east property line (on County Road 101) o Roughly 460’ from west property line Drive aisle for cemetery is roughly 120’ away from west property line o Roughly 175’ from south property line. - Building setbacks o Roughly 260’ from south property line o Roughly 15’ from east property line (County Road 101) This would not be allowed under current city code which now requires a 100’ setback from county roads o Roughly 500’ from north property line (Mystique Dr) o Roughly 400’ from west property line - Playground is at least 70’ away from the closest property line to the west - House on the site is roughly 25’ away from County Road 101 and 150’ away from south property line. o The setback of 25’ would not be allowed under current City Code which requires a 100’ setback from county roads. Page 6 of 8 Rush Creek Elementary at 8801 Co Rd No 101 in Maple Grove - Two parcels totaling 35.27 acres - Surrounded by low-density urban residential - Fair amount of landscaping and wetland act as buffer between the school and adjacent residential areas - Fair amount of open space. - Parking lot setbacks o Roughly 50’ from eastern property line along CR 101 o Roughly 250’ from southern property line o At least 80’ from northern property line also along CR 101 o At least 700’ from western property line - Building setbacks o At least 170’ away from southern property line o At least 330’ away from eastern property line along CR 101 o At least 300’ away from northern property line along CR 101 o At least 700’ away from western property line - Ballfields/recreational area (primarily located on the southwest portion of the site) seem to be at least 50’ away from residential property lines. Page 7 of 8 Wayzata High School at 4955 Peony La N in Plymouth - Three parcels totaling 170.27 acres - Low-density urban residential to the west, east, and south. Open space owned by the City of Plymouth to the north. - The school district owns an outlot adjacent to the residential properties to the west that looks to be heavily landscaped. o Light landscaping along the southern property line. - Fair amount of open space - Parking lot setback o At least 20’ away from eastern property line along Peony Ln o At least 500’ away from southern property line o At least 290’ away from northern property line o At least 1,186’ away from nearest residential properties to the west Although there looks to be a drive aisle to access ball fields which ends about 290’ away from the western residential properties o There are two smaller parking lots in the southwest portion of the site. The parking lot closest to the property lines is as close as 20’ to the southern property line along Highway 55 and is roughly 60’ away from the nearest house to the north. There is a heavily landscaped area in between. - Building setbacks o At least 720’ away from northern property line o At least 80’ away from eastern property line along Peony Ln N o At least 800’ away from southern property line o At least 1800’ away from nearest western residential property - Ballfields in the southwest parcel of the site are roughly 330’ away from nearest residential property to the west and 800’ away from southern property line. - Football fields to the south are about 60’ away from the southern property line and 375’ away from the nearest house to the north. - The ballfield in the southeast corner of the site gets as close as 60’ to the east and south property lines. - There is an accessory structure that is a little over 10’ away from the southern property line (near the football fields). - There is another accessory structure in the southwest corner of the site that is setback roughly 70’ from the nearest property line. Page 8 of 8 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!îîîssòñðòñðññïïîîsñïROADSCHUTTEGLEASON ROADJUBERTLAKEMEISTER ROADOLD SETTLERS RDHORSESHOE TRAILSTIEG RDWILLOW DRIVETRAIL HAVEN ROADCAIN ROADOAKDALE DRSTREHLER ROADPIONEER TRCOUNTY ROAD 117ROLLLING HILLS RDLARKIN RDCITY OF GREENFIELDCITY OFSCOTT LAKEBECHTOLD ROAD$+$+$+$+$+$+$+$+MORINLAKEGOOSELAKECOOLAKERUSH CREEKOfficial Zoning Map3,000 0 3,0001,500 FeetZoning Districts:UR Urban ReserveRR Rural ResidentialRSF-1 Single Family Residential 1RSF-2 Single Family Residential 2RSF-3 Single and Two Family Residential 3RMF-1 Medium Density ResidentialRMF-2 Mixed ResidentialRMF-3 High Density ResidentialMP Manufactured Home ParkP-I Public / InstitutionalTCR Transitional Rural CommercialCR Rural CommercialC-1 Neighborhood Commercial C-2 Community CommercialDMU Downtown Mixed UseGMU General Mixed UseBP Business DistrictI-1 Light IndustrialPUD Planned Unit DevelopmentïCemeteryîChurchsGolf CourseñGovernment BuildingòñðPublic Park!!!!!2040 Metropolitan Urban Service AreaCity LimitOpen WaterShoreland Overlay DistrictAdopted June 2011191030116101501910±Updated September 2020 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!City of GreenfieldCityofMapleGroveCity of MedinaCity of RogersBechtold RdPioneer TrlTrailHavenRdCounty Road 116County Road 30Schutte RdOakdale DrCounty Road 10Horseshoe TrlCountyRoad50Larsen RdWillow DrHunterRdCounty Road 19Homestead TrlCain RdRolling Hills RdCountryRdMohawk DrLarkin RdFoxline DrStrehler RdDassel LnOld Se t tl e r s RdStieg RdKalk RdMeister RdMaple Hill Rd93rd Ave NTessmer RdBlue Bonnet DrJubertLn456710456750456719456730456711645671014567117Brockton Ln N109th Ave N4567101")55Hackamore RdMorinLakeScottLakeJubertLakeGooseLakeCookLakeRushCreekRushCreekSouthForkRushCreekSouthForkRushCreekThe method and timing ofregional wastewater service tobe determined through future study.6/21/20226/21/20221/25/20261/25/20261/22/20236/21/20224/28/20211/22/20231/22/20231/21/202110/202012/13/224/27/20224/27/20222040 COMPREHENSIVE PLAN3,000 0 3,0001,500Feet±Path: \\MSPFSV02\DesignDepot\Library\Software\GIS\Client\City of Corcoran\City wide maps\2040 Future Land Use.mxdDate: 6/16/2020 Time: 10:58:05 AM User: KShayRural/Ag ResidentialExisting ResidentialLow Density Residential Medium Density ResidentialMixed Residential High Density Residential Rural Service/CommercialCommercialMixed UseBusiness ParkLight IndustrialPublic/Semi-PublicParks/Open SpaceAgricultural Preserve (Date of Expiration)Open WaterMunicipal Boundary2040 MUSAFuture MUSA Expansion Area!!!!!!Future Study AreaParcel BoundariesStreamsLake/Open WaterWetlandsMap 2-12040 Future Land UseSource:Revised National Wetland Inventory (MN DNR, 2009-2014) !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!ROADSCHUTTEGLEASON ROADJUBERTLAKEMEISTER ROADOLD SETTLERS RDHORSESHOE TRAILSTIEG RDWILLOW DRIVETRAIL HAVEN ROADCAIN ROADOAKDALE DRSTREHLER ROADPIONEER TRCOUNTY ROAD 117ROLLLING HILLS RDLARKIN RDCITY OF GREENFIELDCITY OSCOTT LAKEBECHTOLD ROAD$+$+$+$+$+$+$+$+MORINLAKEGOOSELAKECOOLAKERUSH CREEKVacant Land Analysis3,000 0 3,0001,500 FeetVacant LandYes, RRYes, RMF-2Yes, GMUYes, TCRYes, CRYes, C-2Yes, I-1!!!!!2040 Metropolitan Urban Service AreaCity LimitOpen WaterShoreland Overlay DistrictCorcoran Parcels191030116101501910± !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!îîîssòñðòñðññïïîîsñïROADSCHUTTEGLEASON ROADJUBERTLAKEMEISTER ROADOLD SETTLERS RDHORSESHOE TRAILSTIEG RDWILLOW DRIVETRAIL HAVEN ROADCAIN ROADOAKDALE DRSTREHLER ROADPIONEER TRCOUNTY ROAD 117ROLLLING HILLS RDLARKIN RDCITY OF GREENFIELDCITY OFSCOTT LAKEBECHTOLD ROAD$+$+$+$+$+$+$+$+MORINLAKEGOOSELAKECOOLAKERUSH CREEKOfficial Zoning Map3,000 0 3,0001,500 FeetZoning Districts:UR Urban ReserveRR Rural ResidentialRSF-1 Single Family Residential 1RSF-2 Single Family Residential 2RSF-3 Single and Two Family Residential 3RMF-1 Medium Density ResidentialRMF-2 Mixed ResidentialRMF-3 High Density ResidentialMP Manufactured Home ParkP-I Public / InstitutionalTCR Transitional Rural CommercialCR Rural CommercialC-1 Neighborhood Commercial C-2 Community CommercialDMU Downtown Mixed UseGMU General Mixed UseBP Business DistrictI-1 Light IndustrialPUD Planned Unit DevelopmentïCemeteryîChurchsGolf CourseñGovernment BuildingòñðPublic Park!!!!!2040 Metropolitan Urban Service AreaCity LimitOpen WaterShoreland Overlay DistrictParcelsVacantYesAdopted February 25, 2020191030116101501910± Page 1 of 2 STAFF REPORT Agenda Item 9c. Council Meeting: October 28, 2021 Prepared By: Natalie Davis Topic: Construction Hours Ordinance Amendment (City File No. 21-052) Action Required: Approval 1. Description of Request: City Council directed staff to amend Chapter 82 (Nuisances) of the City Code to further reduce the permitted hours of construction activities. 2. City Council Review: City Council reviewed this item at their May 27, 2021, meeting. City Council discussed various options presented by staff. Council directed staff to modify the City Code to reduce the allowed hours of construction activities to 7 a.m. – 7 p.m. Monday through Friday, and 8 a.m. – 4 p.m. on weekends and holidays. Council also directed staff to provide a “carve out” that allows construction activities outside of these hours for homeowners working on their own homes or contractors completing repairs after a storm event. 3. Analysis Staff discussed the practicalities of enforcing construction hours that do not apply to individual property owners or when a contractor is completing weather-related repairs. There is concern that a carve out within City Code that automatically grants extended hours in these instances would be challenging for Police to enforce without proper documentation and lead to adversarial interactions. Extended construction hours for these instances must be administratively approved on a case-by-case basis through a building permit that states the allowed construction hours. While all building permits should be visibly posted on each construction site, it will be all the more important for building permits with extended construction hours to be visibly posted should Police need to respond to a noise complaint. Additionally, city staff receives regular complaints when construction equipment idles prior to the permitted start time, so staff proposes to clarify that idling of equipment is considered a construction activity. City staff has consulted with the City Attorney and proposes the following ordinance amendment of Chapter 82.04, Subd. 5 (A)(10) to meet City Council’s goals of providing residents with a daily reprieve from commercial construction activities while allowing extended construction hours for homeowners and emergency repairs: Page 2 of 2 10. Construction activities between the hours of 10:00 p.m. and 7:00 a.m. on Monday through Friday, and 9:00 p.m. and 9:00 a.m. on weekends and holidays, including the operation or idling of any pile driver, pneumatic hammer, derrick, steam or electric hoist, bulldozer, or other equipment or tools, the use of which is attended by loud or unusual noise, shall be prohibited except between the hours of 7:00 a.m. to 7:00 p.m. on Monday through Friday, and 8:00 a.m. and 4:00 p.m. on weekends and holidays. Extended construction hours of 7:00 a.m. to 10:00 p.m. on Monday through Friday, and 8:00 a.m. to 8:00 p.m. on weekends and holidays may be approved as part of a building permit when the construction activities are completed by an individual property owner, and not a separate contractor, and the construction activities are limited to a single parcel, and are not part of construction activities which affect a broader development or which are part of activities to improve a contemplated subdivision of the parcel. Extended construction hours may also be approved when a contractor is completing necessary repairs due to damage caused by a weather-related event. Building permits establishing the approved construction hours shall be visibly posted until the project is complete. Recommendation: Move to adopt the following: a. Ordinance 2021-438 Approving Ordinance Amendment b. Resolution 2021-122 Approving Findings of Fact for Ordinance Amendment c. Summary Ordinance 2021-439 for Summary Publication Approval of the Amendment Ordinance requires a 3/5 vote of the City Council. Approval of the Findings of Fact Resolution requires 3/5 vote of the City Council. Approval of the Summary Publication Ordinance requires a 4/5 of the City Council. Attachments: 1. Ordinance 2021-438 Amending the Text of Chapter 82 of the Corcoran City Code 2. Resolution 2021-122 Findings of Fact for an Ordinance Amending the Text of Chapter 82 of the Corcoran City Code. 3. Ordinance 2021-439 for Summary Publication of Ordinance 2021-438 4. Redlined Chapter 82 “Nuisances” City of Corcoran October 28, 2021 County of Hennepin State of Minnesota ORDINANCE NO. 2021-438 Page 1 of 2 Motion By: Seconded By: AN ORDINANCE AMENDING THE TEXT OF CHAPTER 82 (NUISANCES) OF THE CORCORAN CITY CODE (CITY FILE NO. 21-052) THE CITY OF CORCORAN ORDAINS: SECTION 1. Amendment of the City Code. The text of Chapter 82.04 Subd. 5 (A)(10) “Actions Constituting Public Nuisances” (Nuisances) of the Corcoran City Code is hereby amended by deleting the stricken material and adding the underlined materials as follows: 10. Construction activities between the hours of 10:00 p.m. and 7:00 a.m. on Monday through Friday, and 9:00 p.m. and 9:00 a.m. on weekends and holidays, including the operation or idling of any pile driver, pneumatic hammer, derrick, steam or electric hoist, bulldozer, or other equipment or tools, the use of which is attended by loud or unusual noise, shall be prohibited except between the hours of 7:00 a.m. to 7:00 p.m. on Monday through Friday, and 8:00 a.m. and 4:00 p.m. on weekends and holidays. Extended construction hours of 7:00 a.m. to 10:00 p.m. on Monday through Friday, and 8:00 a.m. to 8:00 p.m. on weekends and holidays may be approved as part of a building permit when the construction activities are completed by an individual property owner, and not a separate contractor, and the construction activities are limited to a single parcel, and are not part of construction activities which affect a broader development or which are part of activities to improve a contemplated subdivision of the parcel. Extended construction hours may also be approved when a contractor is completing necessary repairs due to damage caused by a weather-related event. Building permits establishing the approved construction hours shall be visibly posted until the project is complete. SECTION 2. Effective Date. This Ordinance shall be in full force and effect upon its adoption. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean City of Corcoran October 28, 2021 County of Hennepin State of Minnesota ORDINANCE NO. 2021-438 Page 2 of 2 Whereupon, said Resolution is hereby declared and adopted on this 28th day of October 2021. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-122 Page 1 of 2 Motion By: Seconded By: A RESOLUTION APPROVING FINDINGS OF FACT FOR AN ORDINANCE AMENDING THE TEXT OF CHAPTER 82 OF THE CORCORAN CITY CODE (CITY FILE 21-052) WHEREAS, the Corcoran City Council has requested an amendment to Chapter 82 (Nuisances) to limit the hours of construction activites; and WHEREAS, the amendment would be consistent with other City Code standards and City policies; and WHEREAS, the amendments make edits to reflect the Council’s vision to ease the impact of construction activities on Corcoran residents; and WHEREAS, the City Council has reviewed the proposed text amendments at a duly called public meeting; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Corcoran, Minnesota, that it does approve an amendment to Chapter 82 (Nuisances) of the City Code to amend construction activites regulations, based on the following findings: 1. The proposed amendment limits and reduces the day-to-day burden on residents caused by construction activities. 2. The proposed amendment clarifies idling of equipment is a prohibited activity outside of permitted construction hours. 3. The proposed amendment does not place an unnecessary burden on individual property owners completing their own projects or contractors completing necessary repairs due to a weather-related event. 4. The proposed amendment balances the needs of developers and contractors with the needs of nearby residents. City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-122 Page 2 of 2 VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 28th day of October 2021. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director CHAPTER 82: NUISANCES 82.01: FINDINGS AND PURPOSE The purpose of this chapter of the City Code is to prohibit certain conduct that is harmful to the health, safety and welfare of the community and to prevent and abate nuisance conduct, events, characteristics or conditions and their harmful effects on city neighborhoods. The City Council finds that excessive noise, disruption and other public nuisance activities are injurious to the public health, safety and welfare and interfere with the quiet enjoyment of life and property. Nothing herein is meant to limit constitutional rights under the federal or state constitution. 82.02: DEFINITIONS For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. ENFORCEMENT OFFICER. Code Compliance Official, member of city staff, or persons authorized by the City to enforce the provisions of this chapter. GARBAGE. All putrescible animal, vegetable or other matter, including the cans, containers or wrappers wasted along with such materials. LOT LINE. The property line bounding a lot except that where any portion of a lot extends into an easement for public right-of-way, the line of such public right-of-way shall be the lot line for applying this Ordinance. LOT LINE, FRONT. That boundary of a lot which abuts an existing or dedicated public street or private drive easement, and in the case of a corner lot it shall be the shortest dimension on a public street or private drive easement. If the dimensions of a corner lot are reasonably equal, the front lot line shall be designated by the owner and filed with the City. However, all front lot lines shall be subject to the front setback requirements. LOT LINE, REAR. That boundary of a lot which is opposite the front lot line. If the rear line is less than 10 feet in length, or if the lot forms a point at the rear, the rear lot line shall be a line 10 feet in length within the lot, parallel to, and at the maximum distance from the front lot line. LOT LINE, SIDE. Any boundary of a lot which is not a front lot line or a rear lot line. LOT LINE, WIDTH. The maximum horizontal distance between the side lot lines of a lot measured at the required front lot line or ordinary high water level of the shoreline. OWNER. Any person, firm, corporation, or other partnership or organization who alone, jointly, or severally with others may be in ownership of, or have charge, care, or control of, any premises or business within the City as owner, employee or agent of the owner, or as trustee or guardian of the estate or person of the title holder. OFF-ROAD VEHICLE (ORV). Motorized recreational vehicles capable of cross-country travel on natural terrain. Vehicles not considered ORVs include snowmobiles, all-terrain vehicles (ATVs), off-highway motorcycles (OHMs), motorcycles, watercraft, or aircraft. Farm, logging, military, emergency, law enforcement, utility, trail grooming, and construction vehicles are not considered to be ORVs when used for their intended purposes. PROPERTY. A parcel or contiguous parcels of real property, including buildings and other structures thereon owned by the same legal entity and under common management. In the case of multi-unit residential or commercial property, the term shall apply to the entire complex. PERSONAL RECREATIONAL VEHICLE. All-terrain vehicles, utility task vehicles, golf carts, snowmobiles, off-highway motorcycles, mini-bikes, go-carts, and other motorized vehicles, that by their use fit this definition. PUBLIC PLACE. An area generally visible to public view, including streets, sidewalks, bridges, alleys, plazas, parks, driveways, parking lots, automobiles (whether moving or not) and buildings open to the general public, including those buildings in which food or drink is served or entertainment or lodging is provided. RECREATIONAL VEHICLE. A motor home, travel trailer, truck camper, or camping trailer with or without machine propelled power designed for temporary living quarters for recreation, camping, or travel. REFUSE. All putrescible and non-putrescible solid waste (except body waste) including, but not limited to, garbage, rubbish, ashes, street cleanings, abandoned automobiles, automobile parts, tires, demolition and construction debris, and market and industrial solid waste. REFUSE ENCLOSURE. An enclosure capable of containing all refuse and garbage stored by an establishment between pickups. All refuse enclosure construction plans shall be approved by the Building Official. RESIDENTIAL PROPERTY. Any real property containing a structure suitable for affording shelter for human beings, including any appurtenant or connected structure, including trailers, mobile homes, multiple-family dwellings, buildings containing multiple dwelling units and any property situated within a residential zoning district, as defined by this City Code. RUBBISH. Non-putrescible solid wastes such as wood, leaves, trimmings from shrubs, dead trees or branches thereof, shavings, sawdust, excelsior, wooden waste, printed matter, paper, paper board, paste board, grass, rags, straw, boots, shoes, hats and all other combustibles not included under the term garbage. UNNOCUPIED TRAILER. A trailer designed to be pulled by an automobile, van, or pick-up truck and used to transport personal property. VEHICLE. A self-propelled machine designed and originally manufactured to operate primarily on roadways and shall include, automobiles, trucks, and motorcycles. WASTE MATTER. Non-putrescible solid waste such as soil, earth, sand, clay, gravel, loam, stone, brick, plaster, crockery, glass, glassware, ashes, cinders, shells, metal, and all other noncombustible material which has been or is to be discarded. WEEDS, and RANK VEGETATION. Includes but is not limited to the following: 1. Noxious weeds and rank vegetation shall include but not be limited to: alum (alliums), Buckthorn, Bur Cucumber, Canada Thistle, Corn cockle, Cress leaf Groundsel, Curly Dock, Dodder, Field Bindweed, French Weed, Hairy White top, Hedge Bindweed, Hoary Cress, Horse nettle, Johnson grass, Leafy Spurge, Mile-A-Minute Weed, Musk Thistle, Oxeye Daisy, Perennial Sow thistle, Poison Hemlock, Purple Loosestrife, Quack grass, Russian Knapweed, Russian Thistle, Serrated Tussock, Shatter Cane, Wild Carrot, Wild Garlic, Wild Mustard, Wild Onion, Wild Parsnip, Velvet weed, Bull Thistle, Chokeberries, Burning Nettles 2. Rank vegetation includes the uncontrolled, uncultivated growth of annuals and perennial plants. 3. In no event shall cultivated plants or crops include plants that have been defined by state statute or administrative rule as being noxious or detrimental plants. YARD, FRONT. An area extending the full width of a lot between the front line and the nearest principal structure. For the purposes of Chapter 82.04, Subd. 3., a corner lot shall have one front yard and it shall be the area extending the full width of a lot between the principal structure and the front lot line with driveway access to the principal structure. 82.03: DECLARATION AND NOTICE OF PUBLIC NUISANCE The enforcement officer may apply and enforce any provision of this chapter relating to public nuisances within this jurisdiction. The enforcement officer or other designated City official shall have the power to inspect private premises and take all reasonable precautions to prevent the commission and maintenance of public nuisances. Except in emergency situations of imminent danger to human life or public safety, or to facilitate, after proper notice, the abatement of a weed nuisance as defined by section 82.04 subd. 7 of this chapter, or as otherwise authorized by law, no enforcement officer or designated City official will enter private property for the purpose of inspecting or preventing public nuisances without the permission of the owner, resident or other person in control of the property, unless the officer or person designated has obtained a warrant or order from a court of competent jurisdiction authorizing entry or for the purpose of making preliminary contact. 82.04: ACTIONS CONSTITUTING PUBLIC NUISANCES Subd. 1. In addition to those activities or conditions which fall within the definition of a nuisance in Minn. Stat. § 609.74, as it may be amended from time to time, all acts described, regulated and prohibited in the provisions of this section are hereby deemed to be, and are hereby declared to be, nuisances. Any person who shall cause or create any nuisance or permit a nuisance to be created to or to be placed upon or remain upon any premises shall, upon conviction thereof, be guilty of a misdemeanor. It shall be a misdemeanor for anyone to aid, abet, advise, encourage or assist another to violate any of the provisions of this section. All of such acts shall constitute misdemeanors. In addition, the City may enforce this section by injunctive action or other appropriate civil remedy. The following property conditions are declared to be nuisances affecting public peace, welfare and safety. Subd. 2. Public Obstruction Nuisance A. All snow and ice not removed from public sidewalks within 24 hours after the snow and ice has ceased to be deposited thereon. Snow and ice remaining after 24 hours may be removed by the city or city’s contractor and the property owner shall be liable for all costs for removal. B. All limbs of trees which are less than eight feet above the surface of any public sidewalk or nine feet above the surface of any street. C. The allowing of rain water, ice or snow to repeatedly fall from any building or structure upon any street or sidewalk or to flow across any sidewalk. D. Depositing or storing snow or ice in the public right of way. E. Obstructions and excavations affecting the ordinary use of a public street, alley, sidewalk, public right of way, or other public property, except by a public agency or private contractor approved by the Public Works Director or designee. F. An unsecured hole or opening caused by an abandoned cistern, well pit, sewage treatment system, unused or non-maintained swimming pool, foundation, mine shaft or tunnel, or any other hole or opening in the ground of sufficient size or depth to pose a danger to the public or an attractive nuisance Subd. 3. Storage Nuisance A. Construction materials, including, but not limited to, piles of dirt, sand, lumber, bricks, concrete blocks or sod, left in the open on property more than 60 days after construction has been completed or a certificate of occupancy has been issued, whichever occurred first. B. Discarded construction material or other litter at a construction site that is not placed in an adequate waste container or that is allowed to blow around or off the site. C. A recreational vehicle, personal recreational vehicle, ORV, and unoccupied trailer is considered a storage nuisance when remaining in the same location for 72 hours. Except that: 1. Recreational vehicles, personal recreational vehicles, ORVs and unoccupied trailers may be stored in the side or rear yard, provided they comply with a minimum setback of 10 feet. 2. No more than two of any recreational vehicle, personal recreational vehicle, ORV, and unoccupied trailer may be stored in the front yard, provided it is stored on an improved surface and complies with a minimum setback of 25 feet from the front property line. D. Vehicles may be stored in the side or rear yard, provided they comply with a minimum setback of 10 feet and are screened according to Chapter 1060.070. E. In accordance with City Code governing junk vehicles there shall be no collection of junk or inoperable vehicles as defined in chapter 80, unused or unusable motor vehicle bodies, parts and engines and related accessories, with the exception of appropriately licensed pioneer, classic or collector vehicles as defined in Minn. Stat. § 168.10. F. The accumulation of rubbish, waste matter, disused furniture, appliances, machinery, automobiles and parts thereof, accumulations, which may become a harborage for rats, snakes or vermin or which may be conducive to fire, or which endangers the health, safety or welfare of the public or otherwise not allowed by Section 1060.010. G. Wood for burning in a fireplace, stove, furnace, or recreational fire site shall be considered a nuisance unless it is properly stored as follows: 1. In a neat and secure stack, not exceeding 4 feet in height. 2. The wood stack is not infested with rodents. Subd. 4. Parking Nuisance A. A person must not cause, undertake, permit, or allow the outside parking of vehicles on residential property unless it complies with the following requirements: 1. Vehicles that are parked or outside in the front yard areas must be on a paved, gravel, or otherwise improved parking surface or driveway area. 2. Vehicles stored outside on residential property must be owned by a person who resides on that property. Students who are away attending school for periods of time but still claim the property as their legal residence will be considered residents on the property. 3. A vehicle is considered to be parked if it remains in one location for less than 72 hours. For the purposes of this section a vehicle is considered to be stored when remaining in one location for 72 hours or more. Subd. 5. Noise Nuisance A. No person shall make or cause to be made any distinctly and loudly audible noise that unreasonably, disturbs, injures, or endangers the repose, health, peace, safety, or welfare of any person or precludes their enjoyment of property or affects their property’s value. This general prohibition shall not be limited by the specific restriction of the following sections: 1. Any noise that is in violation of Minn. Rule 7030.0030, as may be amended from time to time. 2. No person shall sound any audible signaling device on any vehicle except as a warning of danger pursuant to Minn. Stat. § 169.68. 3. No person shall discharge the exhaust or permit the discharge of the exhaust of any steam engine, stationary internal combustion engine, motorboat, motor vehicle, or snowmobile, except through a muffler or other device that effectively prevents loud or explosive noises there from and complies with all applicable State laws and regulations. 4. No person shall use any vehicle so out of repair or so loaded as to create loud and unnecessary grating, grinding, rattling or other noise. 5. No person shall use or operate or permit the use or operation of any radio receiving set, musical instrument, phonograph, paging system, machine, loudspeaker, sound amplifier, or other device for the production or reproduction of sound in a distinct and loudly audible manner as to disturb the peace, quiet and comfort of any person nearby. 6. No person shall operate a motor vehicle within the City in violation of the motor vehicle noise limits of the Minnesota Pollution Control Agency, or in violation of any Section of this Code relating to motor vehicles. 7. No person shall participate in any party or other gathering of people giving rise to unreasonable noise, disturbing the peace, quiet or repose of another person. When an Enforcement Officer determines that a gathering is creating such a noise disturbance, the officer may order all persons present, other than the owner or tenant of the premises on which the disturbance is occurring, to disperse immediately. No person shall refuse to leave after being ordered to by the enforcement officer to do so. Every owner or tenant of such premises, who has knowledge of the disturbance, shall make every reasonable effort to see that the disturbance is stopped. 8. No person shall operate or permit the use or operation of any loudspeaker, sound amplifier, or other device for the production or reproduction of sound on a street or other public place for the purpose of commercial advertising or attracting the attention of the public to any commercial establishment or vehicle. 9. No person shall keep any animal that disturbs the comfort or repose of any person in the vicinity by its frequent or continued noise as regulated by Chapter 81 of this code. 10. Construction activities between the hours of 10:00 p.m. and 7:00 a.m. on Monday through Friday, and 9:00 p.m. and 9:00 a.m. on weekends and holidays, including the operation or idling of any pile driver, pneumatic hammer, derrick, steam or electric hoist, bulldozer, or other equipment or tools, the use of which is attended by loud or unusual noise, shall be prohibited except between the hours of 7:00 a.m. to 7:00 p.m. on Monday through Friday, and 8:00 a.m. and 4:00 p.m. on weekends and holidays. Extended construction hours of 7:00 a.m. to 10:00 p.m. on Monday through Friday, and 8:00 a.m. to 8:00 p.m. on weekends and holidays may be approved as part of a building permit when the construction activities are completed by an individual property owner, and not a separate contractor, and the construction activities are limited to a single parcel, and are not part of construction activities which affect a broader development or which are part of activities to improve a contemplated subdivision of the parcel. Extended construction hours may also be approved when a contractor is completing necessary repairs due to damage caused by a weather-related event. Building permits establishing the approved construction hours shall be visibly posted until the project is complete. 11. The operation of outdoor power implements, including but not limited to an electric- or gas-powered implement such as a lawn mower, hedge clipper, chain saw, trimmer, leaf blower/vacuum, or other device designed primarily for outdoor use between the hours of 10:00 p.m. and 7:00 a.m. shall be prohibited. All implements shall be effectively muffled so as to prevent the emission of loud and explosive noises. The above restriction does not include the operation of Agriculture related equipment and any power implement utilized for snow removal within 12 hours of the end of a snow event. B. waiver of these requirements can be obtained from the City Administrator or designee. The person wishing to receive exception to these rules to conduct necessary business may make a written application to the City stating when, why, and for how long the noise producing activity shall be conducted. If the request is denied by the City Administrator or designee, the applicant may appeal the decision to the City Council by appearing before the Council during a regular Council meeting. Subd. 6. Building Nuisance A. Any structure that has become dangerous for further occupancy because of structural or sanitary defects or grossly unsanitary conditions. B. Accumulations in permanent dwellings to such an extent preventing emergency egress. C. The existence of any manufactured home, building or portion of a building which has stood with an incomplete exterior shell for longer than one year; or any building or a portion thereof which is: 1. Open to entry by persons without the use of tools or ladders; 2. A structure with multiple exterior housing code or building code violations; 3. A structure containing unfinished additions or partitions or any other unfinished structure; and 4. A dangerous structure, meaning any structure which is potentially dangerous to persons or property including, but not limited to a structure in danger of partial or complete collapse, or a structure which has parts such as porches, stairs, ramps and floors or roofs which are accessible and which are either collapsed, in danger of collapsing or not able to carry their designed weight. Subd. 7. Weed Nuisance A. Maintenance of grass or weeds on a property at a height of more than 12 inches, except: 1. on slopes in excess of 3:1 within residential properties; 2. wetlands; 3. wetland buffers; 4. areas maintained in prairie or other native vegetation; 5. areas subject to a conservation or similar easement; and 6. publicly owned parks, trails or nature areas. 7. on those portions of a property actively farmed or used for agricultural purposes. B. The weed nuisance may be abated following the procedure outlined in Section 82.05 Subd. 3. Subd. 8. Garbage and Refuse Nuisance A. The existence of refuse or garbage, noxious substances or hazardous wastes, accumulated, piled, left, deposited, buried or discharged upon, or in, or flowing from any property, structure or vehicle, except for refuse or garbage deposited at places designated and provided for that purpose by the City. City of Corcoran October 28, 2021 County of Hennepin State of Minnesota RESOLUTION NO. 2021-439 Page 1 of 1 Motion By: Seconded By: SUMMARY OF ORDINANCE NO. 2021-438 AN ORDINANCE AMENDING THE TEXT OF CHAPTER 82 OF THE CORCORAN CITY CODE RELATED TO PERMITTED HOURS OF CONSTRUCTION ACTIVITIES (CITY FILE 21-052) The text of Chapter 82 of the City Code of the City of Corcoran, Minnesota, is hereby amended to revise the permitted hours of construction activities. A printed copy of the entire amendment is available for inspection by any person at City Hall during the City Clerk’s regular office hours. VOTING AYE VOTING NAY McKee, Tom McKee, Tom Bottema, Jon Bottema, Jon Nichols, Jeremy Nichols, Jeremy Schultz, Alan Schultz, Alan Vehrenkamp, Dean Vehrenkamp, Dean Whereupon, said Resolution is hereby declared adopted on this 28th day of October 2021. ________________________________ Tom McKee - Mayor ATTEST: ____________________________________ City Seal Jessica Beise – Administrative Services Director STAFF REPORT Agenda Item 10a. Council Meeting: October 28, 2021 Prepared By: Brad Martens Topic: Planning Commission Appointment Action Required: Appoint member Summary: A vacancy exists on the Planning Commission due to the appointment of Dean Vehrenkamp to the City Council. The vacancy was advertised, and applications were due by Wednesday, April 20th. The following six individuals submitted applications: • Corinne Brummond • Randall Ferrian • Stanislav Manchik • Mikael Moseley • Gerald Van Den Einde • Jason Woody The City Council selected a sub-committee of Mayor McKee and Councilmember Nichols to meet with applicants and make a recommendation to the City Council. It was also encourage for the remaining Councilmembers to reach out individually to the applicants. The City Council should appoint one of the members to the Planning Commission to fill the vacancy. Financial/Budget: Planning Commissioners serve without compensation. Options: 1. Appoint an individual to fill the vacancy on the Planning Commission for a term expiring February 28, 2022. Recommendation: Appoint an individual to fill the vacancy on the Planning Commission for a term expiring February 28, 2022. Council Action: Consider a motion to appoint an individual to fill the vacancy on the Planning Commission for a term expiring February 28, 2022. Attachments: 1. Application - Corinne Brummond 2. Application - Randall Ferrian 3. Application - Stanislav Manchik 4. Application - Mikael Moseley CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 – Office 763.420.6056 – Fax E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us COMMISSIONS APPLICATION Please indicate by order which of the following you are interested in (1,2,3, etc.): ________ Parks and Trails Commission Meets the 3rd Tuesday of the month at 7:00 p.m. - City Hall ________ Planning Commission Meets the 1st Thursday of the month at 7:00 PM - City Hall ________ Watershed Commission Meets the 2nd Wednesday of the month, 11:30 AM – Maple Grove City Hall ________ Other ________ We welcome you as an applicant for one of the City’s commissions. Residents of Corcoran are eligible for nomination to any of the City’s commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment. H:\City Hall Information\Forms\Administrative Applications Information\2012 Commission Application.doc X Please complete the information below: Name: Address: Phone: (h) (w) (c) Fax: E-mail: Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. 4) Why are you interested in serving on this Commission? H:\City Hall Information\Forms\Administrative Applications Information\2012 Commission Application.doc Mikael Moseley 21150 Horseshoe Trail , Corcoran MN 55340 N/A (651) 210-7039 (651) 210-7039 mikael.a.moseley@gmail.com Three years No prior service I am passionate about the growth and vision of this city and would like to be apart of the group of individuals responsibe for setting the direction of where Corcoran canbe three, five even twenty years from now. With more movement westward, Corcoran is at a pivotal point and needs to tackle things like widespread broadband access, affordable housing green/public space as well as be an attractive suburb to open a business. Decade plus experience leading global teams with strong background in sales, marketing and supply chain. Currently responsible for all inbound material and logistics operations for the global manufactuing locations at a large Fortune 500 company. Futher, I currently manage $500M in global logstics procurement. Much of my focus has been around the long range planning, and strategy for how we shouldoperate our business over that planning horizon. I am confident my experience would add value to this Commission and the challenges and opportunities it faces. H:\City Hall Information\Forms\Administrative Applications Information\2012 Commission Application.doc If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 ______________________________________ Date_________________ Applicant Signature April 15, 2021 STAFF REPORT Agenda Item 11a. Council Meeting: October 28, 2021 Prepared By: Brad Martens Topic: Compensation Structure Amendment Proposal Action Required: Direction Summary: Earlier this year, the City Council held a work session to discuss staff planning as well as the need for a compensation philosophy. The Council first proceeded with selecting a peer group of comparable cities. The cities selected by the City Council are Carver, Dayton, Medina, Minnetrista, Orono, Rogers, Victoria, and Wayzata. Since that time, staff has obtained and reviewed compensation from the peer group and compared it to the City of Corcoran pay structure. Significant assistance in analyzing the data was received from George Gmach, who helped to design the existing pay structure when it was established and continues to assist in grading job descriptions as created and updated using the Trusight Job Evaluation System. After the information was analyzed the following two findings were fairly evident: 1. The mid to lower grade positions are relatively average as compared to the peer group. * 2. The higher-grade positions are below average as compared to the peer group. * *See first group of attachments with wage comparisons between cities In discussing these findings, Mr. Gmach shared that the existing pay plan reduced the percentage gap between the pay grades at the higher levels which is accurate in reviewing the pay plan as follows: • Grades 1-11: Average of 5.83% increase between each grade • Grades 12-13: Average of 4.88% increase between each grade • Grades 14-17: Average of 4.41% increase between each grade • Grades 18-20: Average of 3.92% increase between each pay grade At the time the current plan was created, Corcoran was a very different community with less of an ability to pay higher salaries. This modified pay plan resulted in lower salaries at the top end of the structure which the city could afford at that time. The existing Corcoran pay model shown as attached helps to visualize this. You can see that the line of pay follows the same angle until the higher job difficulty areas. It then bends downward with the decreasing wage spread. At minimum, the pay structure should be modified with the 2022 compensation plan to fix this problem. The final attachment to this report is a recommended amendment to the pay plan for 2022 which shows the original proposed wages for 2022 as compared to the recommended amended wages for 2022. The Council may also want to discuss any other changes to the pay structure for 2022 and beyond. Page 2 In addition to reviewing wage information, staff also compared health and dental insurance costs from our peer group as well as paid time off. Due to cities allocating costs differently, staff used for comparison an imaginary six-year employee, who is 40 years old and requires family coverage for a 40-year-old spouse and two children under 10 years old. The following table outlines the comparison. Information from Orono was not received. Corcoran Carver Dayton Medina Minnetrista Rogers Victoria Wayzata Employee responsibility for deductible $3,000.00 $2,500.00 $0.00 $2,000.00 $2,750.00 $4,600.00 $4,600.00 $2,800.00 Employee health insurance costs $2,925.72 $5,593.44 $0.00 $0.00 $0.00 $5,295.00 $1,260.00 $6,612.00 Employee dental insurance costs $1,216.20 $387.48 $804.84 $0.00 $0.00 $0.00 $847.80 $0.00 Total paid by employee $7,141.92 $8,480.92 $804.84 $2,000.00 $2,750.00 $9,895.00 $6,707.80 $9,412.00 PTO or total of vacation/sick (6 year emp.)25 29 27 27 27 27 24 28 Financial/Budget: Utilizing the recommended 2022 pay plan amendments results in increased wage and benefit amounts of approximately $66,400. This amount would need to be incorporated into the 2022 budget. Staff does anticipate savings in other areas of the budget as health insurance premiums came in lower than anticipated, and there will be at least one vacant position for the beginning of the year. Options: 1. Direct staff to proceed with the pay plan amendments as recommended. 2. Direct staff to make no amendments. 3. Send back to staff for further review. Recommendation: Direct staff to proceed with the pay plan amendments as recommended. Council Action: Consider a motion to direct staff to proceed with the pay plan amendments as recommended. Attachments: 1. Wage comparison between Corcoran and peer group. 2. Existing Corcoran pay model. 3. 2022 Pay Plan Recommended Amendments $20.00 $25.00 $30.00 $35.00 $40.00 $45.00 $50.00 $55.00 $60.00 $65.00 $70.00 $75.00 150 200 250 300 350 400 450 500 550 600 650 Corcoran 2021 Max Corcoran 2021 Min Carver Min Carver Max $20.00 $25.00 $30.00 $35.00 $40.00 $45.00 $50.00 $55.00 $60.00 $65.00 $70.00 $75.00 150 200 250 300 350 400 450 500 550 600 650 Corcoran 2021 Max Corcoran 2021 Min Dayton Min Dayton Max $20.00 $25.00 $30.00 $35.00 $40.00 $45.00 $50.00 $55.00 $60.00 $65.00 $70.00 $75.00 150 200 250 300 350 400 450 500 550 600 650 Corcoran 2021 Max Corcoran 2021 Min Medina Min Medina Max $20.00 $25.00 $30.00 $35.00 $40.00 $45.00 $50.00 $55.00 $60.00 $65.00 $70.00 $75.00 150 200 250 300 350 400 450 500 550 600 650 Corcoran 2021 Max Corcoran 2021 Min Minnetrista Min Minnetrista Max $20.00 $25.00 $30.00 $35.00 $40.00 $45.00 $50.00 $55.00 $60.00 $65.00 $70.00 $75.00 150 200 250 300 350 400 450 500 550 600 650 Corcoran 2021 Max Corcoran 2021 Min Orono Min Orono Max $20.00 $25.00 $30.00 $35.00 $40.00 $45.00 $50.00 $55.00 $60.00 $65.00 $70.00 $75.00 150 200 250 300 350 400 450 500 550 600 650 Corcoran 2021 Max Corcoran 2021 Min Rogers Min Rogers Max $20.00 $25.00 $30.00 $35.00 $40.00 $45.00 $50.00 $55.00 $60.00 $65.00 $70.00 $75.00 150 200 250 300 350 400 450 500 550 600 650 Corcoran 2021 Max Corcoran 2021 Min Victoria Min Victoria Max $20.00 $25.00 $30.00 $35.00 $40.00 $45.00 $50.00 $55.00 $60.00 $65.00 $70.00 $75.00 150 200 250 300 350 400 450 500 550 600 650 Corcoran 2021 Max Corcoran 2021 Min Wayzata Min Wayzata Max $20.00 $25.00 $30.00 $35.00 $40.00 $45.00 $50.00 $55.00 $60.00 $65.00 $70.00 $75.00 150 200 250 300 350 400 450 500 550 600 650 Corcoran 2021 Max Corcoran 2021 Min Female Grade Existing Start Proposed Start Increase Existing Max Proposed Max Increase # of emp. 1 $18.65 $18.65 $0.00 $22.74 $22.75 $0.01 0 2 $19.74 $19.74 $0.00 $24.07 $24.08 $0.01 0 3 $20.89 $20.89 $0.00 $25.47 $25.49 $0.02 0 4 $22.11 $22.12 $0.01 $26.96 $26.98 $0.02 0 5 $23.39 $23.41 $0.02 $28.53 $28.56 $0.03 0 6 $24.76 $24.78 $0.02 $30.19 $30.23 $0.04 2 7 $26.20 $26.23 $0.03 $31.95 $32.00 $0.05 6 8 $27.73 $27.76 $0.03 $33.82 $33.87 $0.05 4 9 $29.35 $29.39 $0.04 $35.79 $35.85 $0.06 1 10 $31.06 $31.11 $0.05 $37.87 $37.95 $0.08 2 11 $32.87 $32.93 $0.06 $40.08 $40.17 $0.09 8 12 $34.47 $34.85 $0.38 $42.04 $42.52 $0.48 0 13 $36.15 $36.89 $0.74 $44.09 $45.00 $0.91 3 14 $37.75 $39.05 $1.30 $46.03 $47.63 $1.60 1 15 $39.41 $41.33 $1.92 $48.06 $50.42 $2.36 1 16 $41.15 $43.75 $2.60 $50.18 $53.37 $3.19 3 17 $42.96 $46.31 $3.35 $52.39 $56.49 $4.10 0 18 $44.64 $49.02 $4.38 $54.44 $59.80 $5.36 1 19 $46.39 $51.89 $5.50 $56.58 $63.30 $6.72 1 20 $48.21 $54.92 $6.71 $58.80 $67.00 $8.20 1* Pay Plan Recommended Amendments - 2022 FULL-TIME WAGE SCHEDULE * Existing wage for 2022 is at $66.80 due to previous wage increases approved by the City Council STAFF REPORT Agenda Item 11b. Council Meeting: October 28, 2021 Prepared By: Jessica Beise Topic: 2022 Benefits Summary Action Required: Approval Summary: Annually the City approves employee benefits for the following year . The City is in the small employer market for which rates are not released by carriers until after October 1st. Staff corresponded with the City’s benefits brokers on October 17th to review options for 2022 benefits. Staff is recommending continuing with Health Partners as the rate increases varied between 2.52% and 11.5% with slight plan variations in other options. The Health Partners plan allows for us to keep the same plans with a small increase of 3.62% in premium. The City has a practice of sharing premium increases 70/30 employer/employee. Staff anticipates continuing this practice in 2022. Staff is finalizing the composite rates for health insurance and will update the City’s contribution for Council to review prior to the meeting. Open Enrollment for employees begins on November 1st and ends on November 24th. An all-employee meeting will take place on November 1st to walk through the information and employees will be informed that the details are contingent on Council approval at this meeting. It is requested that the City Council approve the draft benefits summary as presented at the meeting. Attached to this report is a draft benefits summary with plan details and cafeteria plan amount to be provided prior the meeting. Financial/Budget: The preliminary budget assumed a 10% increase to employer health insurance costs. Staff will integrate the lower health costs into the final budget and levy. Options: 1. Approve the 2022 benefits summary as presented and authorize staff to complete necessary documents for implementation. 2. Approve the 2022 benefits summary with amendments and authorize staff to complete necessary documents for implementation. Recommendation: Approve the 2022 benefits summary as presented and authorize staff to complete necessary documents for implementation. Council Action: Consider a motion to approve the 2022 benefits summary as presented and authorize staff to complete necessary documents for implementation. Page 2 Attachments: 1. Draft 2022 Benefits Summary 20221 Benefits Summary CITY OF CORCORAN Page | 2 Disclaimer: If you have any questions after reviewing this booklet and the other provided materials, please contact the benefits contacts listed in this booklet. The information in this booklet is designed to provide only a brief description of the benefits included in the benefits program. If there is a conflict between the information in this booklet and the formal insurance plan documents or insurance contracts, the documents or contracts will govern. The benefit plans described in the booklet can have tax consequences for participants. Since this booklet is intended to be a summary of the Benefit Program, it can provide only generalized information regarding the tax rules involved. The City of Corcoran is not responsible for the tax consequences for any individual participating in this plan. See your tax advisor for additional assistance. Page | 3 Table of Contents Page 4 Benefits Overview Page 4 Eligibility Page 4 Cafeteria Plan Page 5 Benefits Contacts Page 5 Enrollment Page 5 Change in Benefits/Status Page 6 Benefits Page 6 Medical Health Insurance Health Savings Account City HSA or FSA Contribution Page 7 Dental Page 7 Life Insurance Basic Supplemental Page 7 Disability Insurance Short Term Disability Long Term Disability Page 8 Paid Time Off Page 9 Public Employee Retirement Association Page 9 MSRS – Post-Retirement Health Care Savings Page 9 Flexible Spending Accounts Page 10 Deferred Compensation Page 10 Additional Information Page 10 Cash Benefits Page 10 Annual Notices Page 11 Helpful Links Page | 4 Benefits Overview The City of Corcoran recognizes that each employee has unique personal and family health care, insurance and financial needs. That’s why we’ve made choice and flexibility the cornerstones of our benefits program. Please read the material carefully to learn how the benefits program works, what options are available, and how to enroll for your benefits. In addition to contributing to employee benefits, the City contributes sums towards various programs that provide further benefits to employees such as Social Security and Workers Compensation Insurance. Eligibility All regular employees working over 30 hours per work week (prorated up to 40 hours) are eligible for the Plan. Newly hired employees will become eligible on the first of the month after date of hire. Employees who have met these eligibility requirements on the Plan’s effective date may participate as of the effective date. Cafeteria Plan The benefits program lets you design a benefits package that fits your specific needs and goals in a “cafeteria design”. The diagram below illustrates how the employer and employee contributions are used to purchase benefits from a menu. In 20221 the City provides employees selecting single coverage $_______per month towards benefits and employees taking family coverage $_______ per month towards benefits. Employer Contributions The City of Corcoran makes employer contributions to each employee. A portion of the contributions will be used to purchase health insurance and the remainder, if any, can be used to purchase dental insurance or other optional benefits of your choice. Your Benefit Options Medical insurance coverage is required through the City’s plan, a spouse’s plan, Medicare or another health insurance plan. A variety of additional benefits are available for purchase with the employer contribution that is not spent on medical insurance. If there is employer contribution left after you purchase optional benefits you may receive the remaining employer contribution as taxable cash compensation. The City also offers an opt-out medical reimbursement for those waiving medical coverage who are on a spouse’s plan (A Waiver of Coverage Form must be completed. The opt-out medical reimbursement for 2021for 2022 is $617.00 per month. The opt-out medical reimbursement may be distributed towards other elected benefits or as taxable cash compensation. Employees cannot receive the opt-out medical reimbursement if they are on Medicare, covered under a parent’s plan or enrolled in an outside medical insurance plan. Page | 5 Employee Contribution If you utilize all your Employer Contributions and still have additional coverage needs, you will contribute your own money to cover the cost of your benefits. Benefits Contact For information on benefits options and benefits processing through payroll contact your benefits team member: Jessica Beise Administrative Services Director 763-400-7029 jbeise@ci.corcoran.mn.us Enrollment To enroll in health benefits, you can make elections through the City’s online enrollment portal or schedule a meeting with a benefits team member and they will provide the needed forms. They will walk through the benefit options and provide assistanceaid with the required paperwork. Change in Benefits/Status The benefits you select at open enrollment will remain in effect through December 31 unless you experience a “change in family status.” A change in family status may allow you to make mid-year changes to your benefit selections. A change in family status is defined as one of the following events: • Change in legal marital status • Change in number of tax dependents • Employment status change for you, your spouse or dependent • Change in cost or coverage of day care • Dependent satisfies or ceases to satisfy eligibility requirements • Residence change by you, your spouse or dependent Please note: Individual benefits may have stricter requirements than the overall Flexible Benefit Plan. If you experience a change in family status, certain benefits, such as medical insurance, may not allow for mid-year benefit changes. You can make changes throughout the year to your Health Savings Account should changes arise. If you have questions on changes in status contact a benefits team member. Employer provides monies as a benefit contribution Employee Selects Benefits If funds remain, the employee receives these monies as taxable compensation If no funds remain, the employee pays the additional monies for the benefits Page | 6 Benefits The City offers a variety of benefits which are summarized below. If you have questions on any of the benefits described in this booklet contact a benefits team member. Medical Health Insurance The City offers two medical plan options with Health Partners to our employees. The plans have two different coverage levels providing single and family coverage for a wide range of hospital and medical services and supplies. Medical insurance coverage is required through the City’s Health Partners plan, a spouse’s plan, Medicare or another health insurance plan. Employees may waive medical coverage if they are on a spouse’s health plan, Medicare or another health plan. Employees who choose to waive this coverage must provide proof of coverage. Only employees who are on a spouse’s health plan are eligible for an opt out medical reimbursement. Health Savings Account (HSA) As part of our medical benefit options, the City of Corcoran offers a Health Savings Account (HSA) for those employees who choose the high deductible (HDHP) Plan offered with an HSA option. The maximum HSA contribution is $3,60500.00 for single and $7,3200.00 for family. Employees 55 or older can make an additional $1,000 towards their HSA. Employees select the amount they would like to contribute to their HSA. Individual accounts are set up at Optum and the amount deposited will be deducted pre-tax from the employee’s paycheck each pay period and deposited into the account. When funds in the HSA are used for medical tax qualified expenses the funds are tax free. Each employee will receive a debit card to use for paying for medical expenses or for reimbursing themselves from their account. Money in the HSA not used in any given year will rollover into the next year’s balance or may be used for eligible expenses after termination from employment or retirement. If you have switched from a previous HRA plan to aan HSA plan, those funds are available on a limited dental and vision basis. City Health Savings Account (HSA) or Flexible Spending Account (FSA) Contribution The City will contribute _______ per pay period towards employees’ HSA for those employees taking health insurance through the City’s Health Partners plan. Employees opting out of health care will receive a City Contribution of $350.00 into FSA account. Employees can submit receipts to the benefits team members for Page | 7 reimbursement of qualifying medical expenses or dependent care expenses. These FSA funds must be used within a calendar year or these may be forfeited and must be limited to certain types of expenses if you or a spouse has access to an HSA. For additional information on either a HSA or FSA, see those sections in this booklet or speak to a benefits team member. Dental Dental insurance is offered through Delta Dental. It offers a way for you and your family to maintain a program of regular dental checkups, preventive care and repair. There are certain waiting periods on benefits you may want to be aware of. Life Insurance Basic Life and Accidental Death and Dismemberment Insurance The City pays for $50,000 worth of personal group term life insurance for each employee, including accidental death and dismemberment insurance. Supplemental Life Employees can purchase supplemental life insurance above basic life insurance, for themselves, a spouse or their children. Disability Insurance Employees will receive a stipend to purchase short-term and long-term disability coverage and will be required to maintain coverage. By the employee paying for the benefit, the benefit will not be taxed upon use rather than the benefit being taxed. Short-Term Disability Your Short-Term Disability (STD) policy is a City provided benefit offered through a selected insurance carrier. Employees qualify for short term disability when they are not able to perform their job duties because of the employee’s personal illness or disability. While employees may qualify for other types of leaves, employees do not qualify for short-term disability benefits based upon the illness or disability of another family member. After a designated waiting period per the contracted insurance provider’s guidelines, the insurance carrier will pay employee’s pre-disability salary at 60% percent and the employer will pay the remaining total based on years of service at the following rates: • 0-6 years of service: 70% • 7 + years of service: 100% • Any employees represented by a labor agreement hired after January 1, 2016 will receive employee’s pre-disability salary up to a maximum of 60% provided by a short-term disability insurance provider. Page | 8 • Any employees not represented by a labor agreement hired after January 1, 2017 will receive employee’s pre-disability salary up to a maximum of 60% provided by a short-term disability insurance provider. Employees may receive short-term disability payments of up to 90 consecutive calendar days per year, after which long-term disability coverage may be utilized. PTO may be used to bridge the gap from short-term disability. For employees who worked at the City before 2007, they may use their Extended Leave Bank to bridge the gap to short- term disability. See the employee handbook for more information. Long-Term Disability Your Long-Term Disability (LTD) policy is a City provided benefit offered through a selected insurance carrier. Eligible employees are covered with a benefit equal to 60% of monthly pay subject to a maximum paid by the insurance carrier. PTO or an Extended Leave Bank can used to bridge the gap on long term disability. It is the employee’s responsibility to communicate with the benefits team and their department supervisor weekly to inform them of their health/return to work status during their disability. An employee handbook can be obtained from the benefits team. Paid Time Off (PTO) Less than full-time status or leaves of absence can affect total days available. Employees in regular part-time positions, generally scheduled to work 30 or more hours per week, shall earn paid time off based on their years of service on a pro -rated basis. Every 173.33 hours worked is equal to a “month”. Temporary and seasonal employees are not eligible for PTO. PTO may be used in one (1) hour increments for non-exempt employees. PTO should be scheduled with as much advance notice as possible to assist in scheduling workflow. Exempt employees should refer to the employee handbook for PTO usage. At the end of each calendar year, you may roll over up to one times your annual PTO allocation into your PTO bank. Any PTO time over one year’s accrual will be forfeited. For non-union employees when you leave the City upon termination or retirement, an Service Increment Total PTO Days/year Total PTO hours/per pay period 0 - .9 years 15 4.7 1 - 4.9 years 20 6.2 5 - 9.9 years 25 7.7 10 - 14.9 years 30 9.3 15 – 19.9 years 35 10.8 20 + * 40 12.4 *Applies only to employees hired prior to December 1, 2011 Page | 9 employee must contribute 50% of their PTO severance into their Post-Retirement Health Care Savings Plan. Union employees contribution is per the current labor agreement. For more information see the employee handbook. PERA – Public Employees Retirement Association The City and employees are both required to participate in a pension program. State law sets the required amount of the contribution. For more information, see the Additional Information section for links to the PERA website. MSRS – Post Retirement Health Savings Minnesota State Retirement System (MSRS) administers the Post -Retirement Health Care Savings Plan. Dollar amounts per the employee handbook or current labor agreement are set aside tax-free both going into and when taken out of your account. Money set aside in this account is used to pay for medical expenses, health insurance, and other premiums after your termination from state employment. For more information view the Additional Information section for links to the MSRS website. Flexible Spending Accounts (FSAs) Two Flexible Spending Accounts offer participating employees a convenient way to use pre-tax dollars to pay for non-covered health care and dependent care expenses: • Health Care Expense Reimbursement Account--Under our Medical Plan, you pay deductible and co-insurance costs out of your own pocket. You also pay the full cost of other items that are not covered by the Plan. By participating in this expense reimbursement account, you can pay up to $2,650 of these expenses with pre-tax dollars. Health Care Expense Reimbursement Accounts must be limited to vision and dental expenses if you or your spouse have participation in an HSA. Contact a benefits team member for more information or questions. For 20221: Eligible 20221 Health Care FSA expenses may be incurred between Jan. 1 – Dec. 31, 20221. You have until March 31, 20232, to submit your claims for reimbursement. Any funds remaining in your account after March 31, 20232, will be forfeited, so it is important to estimate your expenses carefully. • Dependent Care Expense Reimbursement Account--If you must pay for the care of a dependent child or adult care. Eligible employees who enroll in the expense reimbursement account can also cover up to $5,000 of such expenses per Plan year. The dependent care account reimburses dependent day care expenses necessary while you (and your spouse, if you're married) are attending school on a full-time basis or working. Typically, these would be day care expenses for children, but you can also use this account to reimburse day care for other dependents, such as spouses, parents, or grandparents, who cannot care for themselves. Your dependent must live in your home at least eight hours a day. Page | 10 Allowable expenses include those for care provided in your home, a sitter's home, or a day care facility. Allowable expenses must include proof of payment for the services. Expenses for certified all- day kindergarten programs are not eligible. For 20221: Eligible 20221 dependent care FSA expenses may be incurred between Jan. 1 – Dec. 31, 20221. You have until March 31, 20232, to submit your claims for reimbursement. Any funds remaining in your account after March 31, 20232, will be forfeited, so it is important to estimate your expenses carefully. The above two accounts do not change the amount or shape of your current health care benefits. They are a means of budgeting and paying for these expenses in a more economical manner. Deferred Compensation and ROTH Contributions The Minnesota Deferred Compensation Plan (MNDCP) and ROTH is open to all Minnesota public employees. This program allows an employee to voluntarily set aside a portion of their income and accumulate it on a pre-tax basis, after tax basis or both. For more information, see the Additional Information section for links to the MSRS website. Additional Information Cash Benefits After you have selected your benefits, you may still have part of your monthly employer contribution left over. Any unspent monthly employer contributions will be paid to you as taxable cash compensation. If you are waiving “medical insurance” because you are covered under a spouse’s health insurance plan, the City’s “opt out” contribution for your cafeteria plan will be distributed amongst any of the other cafeteria benefits if you choose. If no elections, the entire amount will be paid out to you as taxable income each month. If you participate in another plan or Medicare you are not eligible for the “opt out” contribution. Annual Notices Medicare Creditable Coverage Notice We are required to provide a Medicare Creditable Coverage Notice to any Medicare- eligible members enrolled or seeking enrollment on our medical Plan. Medicaid and the Children’s Health Insurance Program (CHIP) Notice We are also required to provide this notice which offers information to help employees and their children who are eligible for our health coverage, but need assistance in paying their health premiums, as well as Special Enrollment periods. The notice gives state contact information for Minnesota. Women’s Health and Cancer Rights Act Notice The Women’s Health and Cancer Rights Act Notice outlines your coverage required by federal law in the event of a mastectomy. Page | 11 HIPAA Special Enrollment Rights If you are waiving coverage under our medical Plan, you may have special enrollment rights if you have a qualified status change. In the interest of being environmentally conscious, more information on the above notices is available by contacting the benefits team. Notification of Possible Federal Public Service Loan Forgiveness Eligibility (PSLF) If you have student loans, there is a public service loan forgiveness program. Protecting Your Health Information Privacy Rights The City of Corcoran is committed to the privacy of your health information. The administrators of the City’s Health Partners (the “Plan”) use strict privacy standards to protect your health information from unauthorized use or disclosure. The Plan’s policies protecting your privacy rights and your rights under the law are described in the Plan’s Notice of Privacy Practices. You may receive a copy of the Notice of Privacy Practices by contacting Jessica Beise, Administrative Services Director at 763- 400-7029 or via email at jbeise@ci.corcoran.mn.us. Helpful Links PERA - http://www.mnpera.org/ MSRS (Post Retirement Health Care Savings Plan and Deferred Compensation) - https://www.msrs.state.mn.us/ Federal Public Service Loan Forgiveness - https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service STAFF REPORT Agenda Item 11c. Council Meeting: October 28, 2021 Prepared By: Brad Martens; Kevin Mattson Topic: Schedule Work Session – Urban Conservation Ordinance Action Required: Schedule Work Session Summary: Staff continues to work on the Council initiated ordinance updates regarding a proposed urban conservation ordinance. It is recommended that the Council schedule a work session on November 22nd to continue progress on the updates. Financial/Budget: Costs for preparing and following up on work session items are included in the approved preliminary design project. Options: 1. Schedule a work session for 5:30 pm on November 22, 2021 2. Schedule a work session for a different day and time. Recommendation: Schedule a work session for 5:30 pm on November 22, 2021 Council Action: Mayor to schedule a work session for 5:30 pm on November 22, 2021 Attachments: None STAFF REPORT Agenda Item 11d. Council Meeting: October 28, 2021 Prepared By: Brad Martens Topic: City Administrator Recruitment Process Action Required: Direction Summary: I have been offered the position of City Manager for the City of Shoreview which will be formally approved on Monday, October 25th. After which I will tender my resignation with my last day of work on November 26th. This was not an easy decision as I have thoroughly enjoyed my time in Corcoran for the last eight plus years. Especially missed will be the exceptional team I have been able to work with each and every day. As you are aware, the workload on the team is exceptionally high, and the Council should proceed as soon as possible with replacing the position. The Council should discuss the job search process and direct staff on how to proceed. Council should also discuss appointing an interim administrator, my recommendation is Administrative Services Director Jessica Beise. If a comprehensive search is preferred, it is highly recommended that an executive recruiter be retained to assist in that process as staff workload is already challenging prior to my departure. The work of an executive recruiter includes meeting with Council and staff to develop the position profile, posting the position and seeking qualified candidates, evaluating candidates, developing an initial recommended list for consideration, assisting in the selection of semi-finalists, assisting in interviewing finalists, and contract assistance with the preferred candidate. Financial/Budget: The cost to hire an executive recruiter is estimated to be $20,000. It is likely that the process will take several months and budget savings from the position not being filled will cover a portion or all of those costs. Options: 1. Direct staff to draft a request for proposals to seek an executive recruiter to assist with the recruitment process for City Administrator. 2. Direct staff to proceed in a different manner. Recommendation: If the Council prefers a comprehensive search process, proceeding with a request for proposals for an executive recruiter is highly recommended. Council Action: Direct staff on action related to a recruitment process for the position of City Administrator. Page 2 Attachments: None October 26, 2021 Mayor and Council, Please accept this letter as my formal resignation as City Administrator for the City of Corcoran. My last day will be November 26, 2021, which honors my 30-day notice requirement per my employment agreement. My eight plus years in Corcoran has been a great opportunity to assist in leading this community through a significant transition. I am honored to have had the opportunity to work with you, and those before you to achieve a substantial list of successful initiatives and projects. I am most proud however, of the amazing team, at all levels, who make it all happen. They have a passion for serving the Corcoran community and I have been consistently impressed with their capacity to manage change and grow with the city. I will certainly do my best to assist in any transition and make myself available as I can after my last day to answer any questions. Thank you for this opportunity and best wishes in the future. Sincerely, Brad Martens Added to Item 11d. Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 MEMORANDUM 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net DATE October 20, 2021 TO Brad Martens CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications Projects/Comments in blue italics are new The following is a summary of project status for current, active projects: 1.Request for Rezoning, Site Plan, Conditional Use Permit and Variance for Garages Too, LLC at 224010 Highway 55 (PID 32-119-23-44-0001) (city file 21-016). The applicant has requested approval to allow a mini storage/self-storage facility on the property. The City Council reviewed a concept plan earlier this year and indicated support. The application was reviewed at a Public Hearing at the August 5th Planning Commission and has been tabled at the Council to allow the applicant to address stormwater issues. The item is scheduled for Council action on November 10th. 2.Vacation of Cain Road ROW (city file 21-022). The City Council voted to commence the vacation process as requested by Michael Galbraith to remove an easement containing an unimproved portion of Cain Road adjacent to his property at 20700 70th Avenue. The item was reviewed at the August 12th meeting, but did not have a 4/5 vote and will be brought back to Council at a future date when a full City Council is available. 3.Sign Ordinance Amendment (city file 21-027). The City Council directed staff to prepare an update to the sign ordinance regarding construction signs and an update to the campaign sign policy. The ordinance was reviewed at the August 26th and September 23rd City Council meetings and is expected to be reviewed again on October 28th. 4.Preliminary Plat and Variance for “Bechtold Farm” at 10165 Bechtold Road (PID 05-119-23-44- 0001 and 0811923110007) (city file no. 21-030). Skies Limit LLC has requested approval of a preliminary plat and variance to create 12 lots on 115.61 acres. The variance is to allow a lot with frontage on an unimproved public right-of-way. The item is scheduled for review by the Parks and Trails Commission on October 21st, a public hearing at the Planning Commission on November 4th and City Council action on November 22nd. 5.Zoning Ordinance Amendment for Assembly Uses (city file 21-034). At the June 24th meeting, the City Council discussed removing assembly uses in low residential zoning districts within the MUSA. Staff was directed to proceed with a Public Hearing. The item was tabled at the August 5th Planning Commission meeting to September 2nd and two alternatives were presented for consideration. The Planning Commission reviewed the item at the October 12th meeting. The item is scheduled for action at the October 28th City Council meeting. 6.Final Plat and PUD Final Plan for “Amberley 1st Addition” and “Bellwether 6th Addition” (PID 01-119-23-34-0002) (city file no. 21-037). The application is for 62 lots in Bellwether 6th and 25 lots in Amberley 1st Addition. The application is scheduled for Planning Commission review on October 14th and City Council action on October 28th. Agenda Item 12a. MEMORANDUM 2 7. Zoning Ordinance Amendment to update the Non-Conformities Section (city file no. 21-041). This is a City initiated effort to bring Section 1030.010 (Non-Conforming Buildings, Structures, Uses and Lots) of the Zoning Ordinance into compliance with State Statutes. This item was reviewed at a public hearing at the October 7th Planning Commission and action is expected at the October 28th City Council meeting. 8. Site Plan, Conditional Use Permit and Preliminary Plat for Saint Therese Communities on the property located at 8200 Co Rd No 116 (PID 24-119-23-23-0001) (City File No. 21-042). St. Therese is requesting approval for a preliminary plat of the city-owned property to create a parcel for the new St. Therese campus with a mix of independent, assisted living, memory care and skilled nursing units. The site plan and conditional use permit for the project will be reviewed with the plat. The application is scheduled for a public hearing at the November 4th Planning Commission and November 22nd City Council meeting. 9. Planned Unit Development (PUD) Amendment for “Tavera” (PID 35-119-23-41-0002) (city file no. 21-043). Lennar has requested approval of the PUD amendment for Tavera to allow additional stockpiles in the southwest portion of the former Wessel property. The Council reviewed the request at the October 14th meeting and tabled it to October 28th to allow the applicant to prepare a plan moving the unauthorized stockpiles. 10. Final Plat and PUD Final Plan for “Tavera 3rd Addition” (PID 35-119-23-44-0004) (city file no. 21- 044). The final plat for phase 3 includes 134 townhomes. The application is being reviewed for completeness and will likely be scheduled for December or January Planning Commission and City Council meetings. 11. Minor Site Plan Amendment for T-Mobile Central LLC at 23400 CR 10 (PID 07-119-23-43-0006) (City file no. 21-045). The applicant is requesting approval to replace and add antennas and ground equipment on the existing Hennepin County tower. Staff is reviewing for completeness. The application will be administratively approved. 12. Preliminary and Final Plat for “Magnan Acres at 9257 Trail Haven Road (PID 09-119-23-44-0017, 16-119-23-11-0001 and 16-119-23-11-0002) (City file no. 21-046). The applicant is requesting plat approval to plat two existing lots and one unbuildable outlot into two lots. Staff is reviewing for completeness. The application is tentatively scheduled for the December 2nd Planning Commission and December 23rd Council meeting. 13. Sketch plan review for Corcoran Highway 55 Business Park at 6210 Pioneer Tr (PID 32-119-23- 34-0013, 32-119-23-43-0005 and32-119-23-43-0006 ) (City file 21-047). John Rausch has requested concept plan review for approximately 500,000 sq. ft. of industrial on 55 acres. The plan is being reviewed for completeness and will likely be scheduled for Council review in November or December. 14. PUD Sketch plan review for Pulte Homes of Minnesota, LLC at the NW corner of CR 101/Hackamore (PID 36-119-23-44-0013 , 36-119-23-44-0009, 36-119-23-44-0008, 36-119-23-44- 0010 and 36-119-23-44-0014 ) (City file 21-048). Pulte has requested sketch plan review for a mixed residential development with townhomes and single family homes. The plan is being reviewed for completeness and will likely be scheduled for Council review in November or December. The following projects were recently acted upon and will be closed out: 1. Amendments to the text of Chapter 82 (Nuisances) of the City Code (city file no. 21-032). At the June 10th meeting, Council directed staff to prepare amendments to ease storage restrictions from RVs, firewood and lots with more than one street frontage. The Council reviewed a draft ordinance amendment prepared by staff and the City Attorney. City Council directed staff to proceed with the draft ordinance with to allow a 25-foot front yard setback for up to two recreational vehicles in addition to modifying the language to also allow personal recreational vehicles and unoccupied trailers in the front yard. The City Council held a public hearing and approved the amendment at the September 23rd meeting. 2. Kariniemi Sketch Plan for 23185 County Road 10 (PID 18-119-23-11-0002) (city file no. 21-033). The applicant has requested Council feedback on a concept to reguide/rezone part of the property MEMORANDUM 3 from residential to commercial to create a mix of commercial and residential lots. This item was reviewed by the Council at the August 26th meeting. The applicant submitted a different plan that was reviewed at the September 23rd meeting. 3. Final Plat and PUD Final Plan for “Tavera 2nd Addition” (PID 35-119-23-41-0001 and 35-119-23- 41-0002) (city file no. 21-036). The final plat for phase 2 includes 46 single family homes. The application was reviewed by the Planning Commission on September 2nd and was approved at the September 23rd Council meeting. 4. Certificate of Compliance for a Solar Array for Jonathon Stegbauer at 6697 Primrose Court (PID 36-119-23-13-0102) (City file no. 21-039). The item was administratively approved. 5. Allowed Home Occupation for Haxton Enterprises LLC DBA David's Lawn Service at 9800 Lily Pond Lane (PID 10-119-23-23-0014) (city file no. 21-040). The applicant has submitted a request for an allowed home occupation with no employees coming to the home. This is in response to a code enforcement complaint. The item was administratively approved. STAFF REPORT Agenda Item 12b. Council Meeting: October 28, 2021 Prepared By: Brad Martens Topic: 2021 Financial Performance Report Action Required: None Summary: Attached is an updated financial performance report following the end of the third quarter. The current projection is a budget surplus of just over $392,000. The report outlines the projections as compared to budget. A significant driver of the surplus is several vacant positions for a portion of the year. Financial/Budget: Any surplus at the end of the year would be allocated to the reserves unless transferred for other purposes. In most years the Council waits to consider transfers until the initial phase of the audit is completed which usually takes place in April. Options: 1. Review 2021 Financial Performance Report Recommendation: None Council Action: Review 2021 Financial Performance Report Attachments: 1. 2021 Financial Performance Report 2020 2021 2021 2021 2021 2021 Variance Account Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments REVENUE Elections R 100-41410-33631 CARES ACT 6,119.00 - - - 0% - - 6,119.00$ -$ -$ -$ 0%-$ -$ Other General Government R 100-41900-31020 Delinquent Property Taxes - - - - 0% - - R 100-41900-31040 Fiscal Disparities - - - - 0% - - R 100-41900-31050 Tax Increments - - - - 0% - - R 100-41900-31100 General Property Taxes 4,067,936.48 4,447,791.00 2,786,482.45 1,661,308.55 37.35% 4,447,791.00 - R 100-41900-31810 Cable Franchise Fee 50,059.47 53,000.00 - 53,000.00 100.00% 53,000.00 - R 100-41900-32110 Liquor License Fee 11,250.00 19,000.00 14,475.00 4,525.00 23.82% 19,000.00 - R 100-41900-33402 Homestead Credit - - - - 0% - - R 100-41900-33403 Mobile Home Homestead Cre - - - - 0% - - R 100-41900-33420 Ag Preserve Credit 19,831.42 10,000.00 13,314.72 (3,314.72) -33.15% 13,315.00 3,315.00 R 100-41900-33421 PERA State Aid - 1,845.00 - 1,845.00 100.00% 1,845.00 - R 100-41900-33422 Other State Grants and Aids 5,720.42 - - - 0% - - R 100-41900-33620 Other County Grants/Aid - - - - 0% - - R 100-41900-33631 CARES ACT 439,309.00 - - - 0% - - R 100-41900-34000 Charges for Services 190.14 - 8.25 (8.25) 0% 8.00 8.00 R 100-41900-34103 Zoning/Land Use Appl Fee 50,400.00 45,000.00 43,791.00 1,209.00 2.69% 48,000.00 3,000.00 R 100-41900-34105 Copies/Maps 5.70 100.00 2,790.00 (2,690.00) -2690.00% 2,790.00 2,690.00 R 100-41900-34107 Special Assessment Search 25.00 50.00 25.00 25.00 50.00% 50.00 - R 100-41900-34108 TIF Administration - - - - 0% - - R 100-41900-34110 Escrow Administrative - - - - 0% - - R 100-41900-34400 Recycling - - - - 0% - - R 100-41900-34405 Clean Up Day Income - 3,000.00 5,346.16 (2,346.16) -78.21% 5,350.00 2,350.00 R 100-41900-36100 Special Assessments - - 15,000.00 (15,000.00) 0% - - To be recoded out R 100-41900-36200 Miscellaneous Revenues 7,876.65 2,500.00 20,836.11 (18,336.11) -733.44% 20,850.00 18,350.00 R 100-41900-36210 Interest Earnings 17,643.61 16,500.00 0.54 16,499.46 100.00% 16,500.00 - R 100-41900-36215 Sale of Investments (1,371.29) - - - 0% - - R 100-41900-36217 Sale of Assets - - - - 0% - - R 100-41900-36220 Other Rents and Royalties 6,909.00 7,000.00 - 7,000.00 100.00% 7,000.00 - R 100-41900-36230 Donations - - 7,788.44 (7,788.44) 0% 768.00 768.00 To be recoded out R 100-41900-36233 Refunds/Reimbursements - - 1,089.85 (1,089.85) 0% 1,090.00 1,090.00 R 100-41900-39200 Transfer from Other Fund - - - - 0% - - 4,675,785.60$ 4,605,786.00$ 2,910,947.52$ 1,694,838.48$ 36.80%4,637,357.00$ 31,571.00$ Planning and Zoning R 100-41910-34103 Zoning/Land Use Appl Fee 135.00 - 2,480.00 (2,480.00) 0% - - To recode to department 41900 R 100-41910-36200 Miscellaneous Revenues 80.00 16,250.00 504.87 15,745.13 96.89% 1,000.00 (15,250.00) 215.00$ 16,250.00$ 2,984.87$ 13,265.13$ 81.63%1,000.00 (15,250.00)$ Code Enforcement 0% - - R 100-41920-32100 Business/License Fee - - - - 0% - - R 100-41920-34000 Charges for Services - - - - 0% - - -$ -$ -$ -$ 0%- -$ CITY OF CORCORAN 2021 PERFORMANCE REPORT - General Fund SEPTEMBER 30, 2021 UNAUDITED 2020 2021 2021 2021 2021 2021 Variance Account Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN 2021 PERFORMANCE REPORT - General Fund SEPTEMBER 30, 2021 UNAUDITED City Hall Operations R 100-41941-34100 General Government - - - - 0% - - R 100-41941-34101 Facility Rental - - - - 0% - - R 100-41941-36200 Miscellaneous Revenues 3,274.14 1,500.00 131.32 1,368.68 91.25% 150.00 (1,350.00) 3,274.14$ 1,500.00$ 131.32$ 1,368.68$ 91.25%150.00 (1,350.00)$ Dept 42100 Police R 100-42100-32240 Animal Licenses - - - - 0% - - R 100-42100-33422 Other State Grants and Aids - - - - 0% - - R 100-42100-33423 Police Aid 119,167.57 71,000.00 - 71,000.00 100.00% 68,945.00 (2,055.00) YEF is actual amount received R 100-42100-33424 Police POST Board Train Rei 10,350.02 11,900.00 776.00 11,124.00 93.48% 11,900.00 - R 100-42100-33620 Other County Grants/Aid - 10,000.00 - 10,000.00 100.00% 1,500.00 (8,500.00) 2021 UASI Grant R 100-42100-34200 Police Permits 4,190.00 4,000.00 3,260.00 740.00 18.50% 4,000.00 - R 100-42100-34201 Police Serviced Charges - 5,000.00 3,400.00 1,600.00 32.00% 5,000.00 - R 100-42100-34202 Police Reports/Fees 286.00 400.00 210.00 190.00 47.50% 400.00 - R 100-42100-34203 Safe & Sober Grant (30,345.34) - 59,689.23 (59,689.23) 0% 59,690.00 59,690.00 Offsets with Expenditure R 100-42100-34204 Training - - - - 0% - - R 100-42100-34205 Police Event Over Time - - - - 0% - - R 100-42100-35101 Fines 18,117.60 45,000.00 20,754.89 24,245.11 53.88% 28,000.00 (17,000.00) Reflects actual experience R 100-42100-36200 Miscellaneous Revenues 400.00 - 13,300.00 (13,300.00) 0% 13,300.00 13,300.00 Worker's Comp R 100-42100-36202 Developer Contribution - - - - 0% - - R 100-42100-36230 Donations - - - - 0% - - R 100-42100-36233 Refunds/Reimbursements 5,170.12 - 3,072.28 (3,072.28) 0% - - Copier Lease Refund & Vest Reimbursement 127,335.97$ 147,300.00$ 104,462.40$ 42,837.60$ 29.08%192,735.00$ 45,435.00$ Part Time Officers R 100-42101-36233 Refunds/Reimbursements - - - - 0.00% - - Dept 42101 Part Time Officers -$ -$ -$ -$ 0%-$ -$ Building Inspection (GENERAL) R 100-42400-32210 Bldg/Plan Review Fees 1,232,581.80 815,000.00 1,146,314.58 (331,314.58) 139.75% 1,300,000.00 485,000.00 Higher than anticipated new home construction 1,232,581.80$ 815,000.00$ 1,146,314.58$ (331,314.58)$ -40.65%1,300,000.00$ 485,000.00$ Hwys, Streets, & Roads R 100-43100-33418 Muni State Aid St Maintenance 155,079.10 170,000.00 150,864.10 19,135.90 88.74% 170,000.00 - R 100-43100-34300 Public Works Permits/Fees 16,130.64 5,500.00 5,982.04 (482.04) 106.95% 5,982.00 482.00 R 100-43100-34301 Dust Control 48,349.94 37,500.00 30,103.01 7,396.99 80.27% 37,500.00 - R 100-43100-36100 Special Assessments - - - - 0.00% - - R 100-43100-36200 Miscellaneous Revenues 42,585.00 42,000.00 1,100.00 40,900.00 2.62% 42,000.00 - R 100-43100-36217 Sale of Assets - - - - 0.00% - - R 100-43100-36230 Donations - - - - 0.00% - - R 100-43100-36233 Refunds/Reimbursements - - - - 0.00% - - 262,144.68$ 255,000.00$ 188,049.15$ 66,950.85$ 26.26%255,482.00$ 482.00$ Ice & Snow Removal R 100-43125-36200 Miscellaneous Revenues - 6,000.00 - 6,000.00 0.00% 6,000.00 - -$ 6,000.00$ -$ 6,000.00$ 100.00%6,000.00$ -$ Engineering R 100-43170-32290 Watershed LGU Revenue 1,600.00 - 400.00 (400.00) 0.00% 400.00 400.00 1,600.00$ -$ 400.00$ (400.00)$ 0%400.00$ 400.00$ Recycling R 100-43232-33610 County Recycling Grant 13,992.42 14,000.00 10,202.92 3,797.08 72.88% 14,000.00 - R 100-43232-34400 Recycling 3,166.39 5,000.00 160.47 4,839.53 3.21% 5,000.00 - R 100-43232-36200 Miscellaneous Revenues 66.99 - - - 0.00% - - 17,225.80$ 19,000.00$ 10,363.39$ 8,636.61$ 45.46%19,000.00$ -$ 2020 2021 2021 2021 2021 2021 Variance Account Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN 2021 PERFORMANCE REPORT - General Fund SEPTEMBER 30, 2021 UNAUDITED Parks (GENERAL) R 100-45200-33422 Other State Grants and Aids 21,621.64 40,000.00 38,810.39 1,189.61 43.66% 40,000.00 - R 100-45200-33620 Other County Grants/Aid 10,000.00 - - - 0.00% - - R 100-45200-34101 Facility Rental 1,142.06 1,500.00 2,767.20 (1,267.20) 184.48% 2,768.00 1,268.00 R 100-45200-36199 Recreation Programming 5.00 58,000.00 51,660.00 6,340.00 89.07% 52,000.00 (6,000.00) R 100-45200-36200 Miscellaneous Revenues 50.00 - - - 0.00% - - R 100-45200-36230 Donations 768.00 - 230.06 (230.06) 0.00% 230.00 230.00 R 100-45200-36233 Refunds/Reimbursements - - 5.00 (5.00) 0.00% 5.00 5.00 33,586.70$ 99,500.00$ 93,472.65$ 6,027.35$ 6.06%95,003.00$ (4,497.00)$ Transfers to/from Other Funds R 100-49360-39200 Transfer from Other Fund 218,872.00 269,164.00 - 269,164.00 0.00% 269,164.00 - 218,872.00$ 269,164.00$ -$ 269,164.00$ 100.00%269,164.00$ -$ TOTAL GENERAL FUND REVENUE 6,578,740.69 6,234,500.00 4,457,125.88 1,777,374.12 28.51% 6,776,291.00 541,791.00 EXPENSES City Council E 100-41100-100 Wages and Salaries 19,260.00 19,260.00 7,800.00 11,460.00 59.50% 19,260.00 - E 100-41100-122 FICA 1,194.13 1,195.00 483.60 711.40 59.53% 1,195.00 - E 100-41100-126 Medicare 279.28 280.00 113.12 166.88 59.60% 280.00 - E 100-41100-140 Unemployment Co - - - - 0% - - E 100-41100-208 Training and Instru 3,089.00 6,500.00 3,500.40 2,999.60 46.15% 3,500.00 (3,000.00) E 100-41100-210 Operating Supplies 1,727.21 3,000.00 - 3,000.00 100.00% 3,000.00 - E 100-41100-219 Covid-19 Coronavir - - - - 0% - - E 100-41100-320 Communications - - 725.61 (725.61) 0% - - To be recoded out E 100-41100-364 Workers Comp Insu 91.88 - - - 0% - - 25,641.50$ 30,235.00$ 12,622.73$ 17,612.27$ 58.25%27,235.00 (3,000.00)$ Newspaper/Newsletter/Website 100-41130-351 Newsletter Expense 10,006.74 9,500.00 5,290.46 4,209.54 44.31% 9,500.00 - E 100-41130-352 General Notices an - - - - 0% - - E 100-41130-354 Web Site 400.00 5,000.00 3,507.99 1,492.01 29.84% 5,000.00 - 10,406.74$ 14,500.00$ 8,798.45$ 5,701.55$ 39.32%14,500.00 -$ City Administrator E 100-41300-100 Wages and Salaries 132,278.62 134,888.00 96,496.80 38,391.20 28.46% 134,888.00 - E 100-41300-110 Overtime - - - - 0% - - E 100-41300-121 PERA 9,920.89 10,117.00 7,237.26 2,879.74 28.46% 10,117.00 - E 100-41300-122 FICA 7,344.22 8,363.00 5,318.17 3,044.83 36.41% 8,363.00 - E 100-41300-126 Medicare 1,717.60 1,956.00 1,243.77 712.23 36.41% 1,956.00 - E 100-41300-130 Employer Paid FSA - - - - 0% - - E 100-41300-131 Employer Paid Heal 10,236.10 20,407.00 8,646.72 11,760.28 57.63% 18,000.00 (2,407.00) E 100-41300-132 Medical Cafeteria Pl - - - - 0% - - E 100-41300-133 Employer Paid H S - - - - 0% - - E 100-41300-140 Unemployment Co - - - - 0% - - E 100-41300-208 Training and Instru 1,155.94 5,500.00 630.00 4,870.00 88.55% 700.00 (4,800.00) E 100-41300-210 Operating Supplies 637.85 1,000.00 976.06 23.94 2.39% 1,000.00 - E 100-41300-219 Covid-19 Coronavir - - - - 0% - - E 100-41300-300 Professional Srvs (G - - - - 0% - - E 100-41300-364 Workers Comp Insu 963.81 810.00 1,926.95 (1,116.95) -137.90% 1,927.00 1,117.00 E 100-41300-433 Dues and Members 1,202.50 1,400.00 1,256.87 143.13 10.22% 1,260.00 (140.00) 165,457.53$ 184,441.00$ 123,732.60$ 60,708.40$ 32.91%178,211.00 (6,230.00)$ Clerk/Admin E 100-41400-100 Wages and Salaries 263,711.35 273,442.00 203,482.44 69,959.56 25.58% 290,000.00 16,558.00 E 100-41400-110 Overtime 2,791.76 5,000.00 4,888.11 111.89 2.24% 5,000.00 - E 100-41400-121 PERA 19,987.75 20,508.00 15,627.78 4,880.22 23.80% 20,508.00 - 2020 2021 2021 2021 2021 2021 Variance Account Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN 2021 PERFORMANCE REPORT - General Fund SEPTEMBER 30, 2021 UNAUDITED E 100-41400-122 FICA 16,162.74 16,953.00 12,612.67 4,340.33 25.60% 16,953.00 - E 100-41400-126 Medicare 3,780.00 3,965.00 2,949.74 1,015.26 25.61% 3,965.00 - E 100-41400-130 Employer Paid FSA - - - - 0% - - E 100-41400-131 Employer Paid Heal 68,269.92 75,479.00 57,924.44 17,554.56 23.26% 75,479.00 - E 100-41400-132 Medical Cafeteria Pl - - - - 0% - - E 100-41400-133 Employer Paid H S - - - - 0% - - E 100-41400-140 Unemployment Co - - - - 0% - - E 100-41400-208 Training and Instru 7,458.00 12,000.00 3,251.74 8,748.26 72.90% 12,000.00 - E 100-41400-210 Operating Supplies 360.18 1,750.00 607.91 1,142.09 65.26% 1,750.00 - E 100-41400-219 Covid-19 Coronavir 259.50 - - - 0% - - E 100-41400-300 Professional Srvs (G - 75,000.00 - 75,000.00 100.00% - (75,000.00) Hired staff instead of contracting out E 100-41400-364 Workers Comp Insu 2,589.54 2,205.00 3,803.41 (1,598.41) -72.49% 3,803.00 1,598.00 E 100-41400-433 Dues and Members 1,007.00 1,250.00 - 1,250.00 100.00% 1,250.00 - 386,377.74$ 487,552.00$ 305,148.24$ 182,403.76$ 37.41%430,708.00 (56,844.00)$ Elections E 100-41410-202 CARES Act Expendit 6,119.00 - - - 0% - - E 100-41410-210 Operating Supplies 20,112.75 2,400.00 2,223.82 176.18 7.34% 2,400.00 - E 100-41410-219 Covid-19 Coronavir 2,359.70 - - - 0% - - 28,591.45$ 2,400.00$ 2,223.82$ 176.18$ 7.34%2,400.00 -$ Auditor/Treasurer E 100-41540-300 Professional Srvs 41,075.00 37,000.00 36,610.00 390.00 1.05% 37,000.00 - 41,075.00$ 37,000.00$ 36,610.00$ 390.00$ 1.05%37,000.00 -$ Assessor E 100-41550-201 Postage/Shipping 3.50 - - - 0% - - E 100-41550-210 Operating Supplies 1,764.12 1,000.00 - 1,000.00 100.00% 1,000.00 - E 100-41550-300 Professional Srvs 57,204.32 94,000.00 94,000.00 - 0.00% 94,000.00 - 58,971.94$ 95,000.00$ 94,000.00$ 1,000.00$ 1.05%95,000.00 -$ Attorney E 100-41600-219 Covid-19 Coronavir - - - - 0% - - E 100-41600-300 Professional Srvs 39,226.05 34,000.00 33,069.57 930.43 2.74% 36,000.00 2,000.00 E 100-41600-304 Legal Fees - - - - 0% - - 39,226.05$ 34,000.00$ 33,069.57$ 930.43$ 2.74%36,000.00 2,000.00$ Other General Government E 100-41900-131 Employer Paid Health - - - - 0% - - E 100-41900-150 Worker s Comp - - - - 0% - - E 100-41900-201 Postage/Shipping - - 7.20 (7.20) 0% - - E 100-41900-202 CARES Act Expendit 202,520.47 - - - 0% - - E 100-41900-208 Training and Instru - - - - 0% - - E 100-41900-210 Operating Supplies 7,614.83 8,000.00 9,473.58 (1,473.58) -18.42% 9,474.00 1,474.00 E 100-41900-300 Professional Srvs 6,494.65 10,500.00 7,194.37 3,305.63 31.48% 10,500.00 - E 100-41900-321 Telephone - - (248.56) 248.56 0% - - E 100-41900-360 Insurance 78,837.00 80,000.00 83,746.18 (3,746.18) -4.68% 83,746.00 3,746.00 E 100-41900-430 Misc. Banking Char - - - - 0% - - E 100-41900-433 Dues and Members 25,165.66 25,000.00 21,318.61 3,681.39 14.73% 25,000.00 - E 100-41900-530 Improvements Other - - - - 0% - - E 100-41900-700 Transfers 337,000.00 235,000.00 - 235,000.00 100.00% 235,000.00 - E 100-41900-810 Refunds/Reimbursement - - - - 0% - - 657,632.61$ 358,500.00$ 121,491.38$ 237,008.62$ 66.11%363,720.00 5,220.00$ Planning and Zoning E 100-41910-100 Wages and Salaries 13,381.93 71,240.00 40,340.68 30,899.32 43.37% 71,240.00 - E 100-41910-110 Overtime - - - - 0% - - E 100-41910-121 PERA 909.24 5,343.00 3,025.55 2,317.45 43.37% 5,343.00 - 2020 2021 2021 2021 2021 2021 Variance Account Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN 2021 PERFORMANCE REPORT - General Fund SEPTEMBER 30, 2021 UNAUDITED E 100-41910-122 FICA 960.12 4,417.00 2,655.59 1,761.41 39.88% 4,417.00 - E 100-41910-126 Medicare 224.54 1,033.00 621.06 411.94 39.88% 1,033.00 - E 100-41910-130 Employer Paid FSA - - - - 0% - - E 100-41910-131 Employer Paid Heal 1,371.90 8,884.00 6,861.19 2,022.81 22.77% 8,884.00 - E 100-41910-208 Training and Instruments - 1,500.00 387.82 1,112.18 74.15% 1,500.00 - E 100-41910-210 Operating Supplies 448.28 1,000.00 2,092.09 (1,092.09) -109.21% 2,092.00 1,092.00 E 100-41910-300 Professional Srvs 79,407.46 45,000.00 70,480.22 (25,480.22) -56.62% 80,000.00 35,000.00 Additional projects directed by Council E 100-41910-344 Public Hearing Notice - - - - 0% - - E 100-41910-364 Workers Comp Insurance 160.34 370.00 554.31 (184.31) -49.81% 600.00 230.00 E 100-41910-431 Misc Expense - - 3,000.00 (3,000.00) 0% 4,000.00 4,000.00 96,863.81$ 138,787.00$ 130,018.51$ 8,768.49$ 6.32%179,109.00 40,322.00$ Code Enforcement E 100-41920-100 Wages and Salaries 70,886.72 - - - 0% - - E 100-41920-110 Overtime 608.76 - - - 0% - - E 100-41920-121 PERA 5,362.16 - - - 0% - - E 100-41920-122 FICA 4,758.95 - - - 0% - - E 100-41920-126 Medicare 1,112.97 - - - 0% - - E 100-41920-130 Employer Paid FSA - - - - 0% - - E 100-41920-131 Employer Paid Heal 8,433.61 - - - 0% - - E 100-41920-132 Medical Cafeteria Pl - - - - 0% - - E 100-41920-140 Unemployment Co - - - - 0% - - E 100-41920-208 Training and Instru - - - - 0% - - E 100-41920-210 Operating Supplies 978.00 - - - 0% - - E 100-41920-212 Motor Fuels - - - - 0% - - E 100-41920-219 Covid-19 Coronavir 83.90 - - - 0% - - E 100-41920-300 Professional Srvs (G 33,387.75 30,000.00 24,389.75 5,610.25 18.70% 30,000.00 - E 100-41920-331 Vehicle Expense - - - - 0% - - E 100-41920-344 Public Hearing Notice - - - - 0% - - E 100-41920-364 Workers Comp Insurance 480.97 - - - 0% - - E 100-41920-417 Uniforms - - - - 0% - - E 100-41920-433 Dues and Members 65.00 - - - 0% - - 126,158.79$ 30,000.00$ 24,389.75$ 5,610.25$ 18.70%30,000.00 -$ 2020 2021 2021 2021 2021 2021 Variance Account Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN 2021 PERFORMANCE REPORT - General Fund SEPTEMBER 30, 2021 UNAUDITED City Hall Operations E 100-41941-200 Office Supplies 3,744.78 4,500.00 3,550.76 949.24 21.09% 4,500.00 - E 100-41941-201 Postage/Shipping 3,275.40 3,750.00 641.25 3,108.75 82.90% 1,500.00 (2,250.00) E 100-41941-207 Computer Supplies - - - - 0% - - E 100-41941-210 Operating Supplies 16,661.92 19,500.00 14,869.93 4,630.07 23.74% 19,500.00 - E 100-41941-219 Covid-19 Coronavir 209.64 - (0.03) 0.03 0% - - E 100-41941-228 Dust Control - - - - 0% - - E 100-41941-300 Professional Srvs (G 14,759.55 15,500.00 17,921.01 (2,421.01) -15.62% 17,921.00 2,421.00 E 100-41941-304 Legal Fees - - - - 0% - - E 100-41941-321 Telephone 2,811.77 2,500.00 3,892.23 (1,392.23) -55.69% 4,500.00 2,000.00 E 100-41941-352 General Notices an - - - - 0% - - E 100-41941-364 Workers Comp Insu - - - - 0% - - E 100-41941-380 Utility & Services (G 13,949.11 16,000.00 20,136.36 (4,136.36) -25.85% 23,000.00 7,000.00 E 100-41941-400 Repairs & Maint Co 13,814.45 19,500.00 6,132.20 13,367.80 68.55% 19,500.00 - E 100-41941-430 Misc. Banking Char 361.60 400.00 255.00 145.00 36.25% 400.00 - E 100-41941-432 Credit Card Fees 7,764.55 7,000.00 13,669.97 (6,669.97) -95.29% 7,000.00 - Portion will need to be recoded to Enterprise Fund E 100-41941-520 Buildings and Struct 5,967.20 6,000.00 470.00 5,530.00 92.17% 6,000.00 - E 100-41941-530 Improvements Oth - - - - 0% - - E 100-41941-610 Interest - - - - 0% - - E 100-41941-810 Refunds/Reimburse - - 530.46 (530.46) 0% 530.00 530.00 E 100-41941-811 Storm Damage Ins - - 49,441.32 (49,441.32) 0% 49,442.00 49,442.00 Roof damage - will be offset with the insurance claim revenue 83,319.97$ 94,650.00$ 131,510.46$ (36,860.46)$ -38.94%153,793.00 59,143.00$ IT (Info. Technology) E 100-41951-201 Postage/Shipping - - - - 0% - - E 100-41951-207 Computer Supplies 27,137.84 35,000.00 28,167.13 6,832.87 19.52% 35,000.00 - E 100-41951-210 Operating Supplies 8,756.36 15,000.00 11,073.44 3,926.56 26.18% 15,000.00 - E 100-41951-219 Covid-19 Coronavir - - - - 0% - - E 100-41951-300 Professional Srvs 73,247.90 85,000.00 63,203.10 21,796.90 25.64% 85,000.00 - E 100-41951-520 Buildings and Struct - - - - 0% - - E 100-41951-530 Improvements Oth 2,072.00 12,000.00 6,806.45 5,193.55 43.28% 12,000.00 - E 100-41951-810 Refunds/Reimburse (8,000.00) - - - 0% - - 103,214.10$ 147,000.00$ 109,250.12$ 37,749.88$ 25.68%147,000.00 -$ Police E 100-42100-100 Wages and Salaries 492,318.57 866,731.00 489,410.58 377,320.42 43.53% 653,000.00 (213,731.00) Staff out on leave E 100-42100-110 Overtime 24,893.41 26,286.00 41,158.34 (14,872.34) -56.58% 55,000.00 28,714.00 E 100-42100-111 Overtime Events/Gr 3,610.72 12,000.00 5,184.61 6,815.39 56.79% 12,000.00 - E 100-42100-119 CARES Act Payroll 214,782.64 - - - 0% - - E 100-42100-121 PERA 128,611.25 155,811.00 91,714.65 64,096.35 41.14% 125,000.00 (30,811.00) E 100-42100-122 FICA (246.10) - - - 0% - - E 100-42100-126 Medicare 10,614.42 12,949.00 7,608.48 5,340.52 41.24% 10,500.00 (2,449.00) E 100-42100-130 Employer Paid FSA - - - - 0% - - E 100-42100-131 Employer Paid Heal 162,749.10 185,621.00 139,834.78 45,786.22 24.67% 185,621.00 - E 100-42100-132 Medical Cafeteria Pl - - - - 0% - - E 100-42100-133 Employer Paid H S - - - - 0% - - E 100-42100-134 Employer Paid HRA - - - - 0% - - E 100-42100-200 Office Supplies 2,014.71 3,600.00 6,226.32 (2,626.32) -72.95% 8,000.00 4,400.00 E 100-42100-201 Postage/Shipping 34.31 250.00 67.90 182.10 72.84% 250.00 - E 100-42100-208 Training and Instru 25,808.09 26,400.00 13,669.73 12,730.27 48.22% 26,400.00 - E 100-42100-209 Police Reserves 3,384.53 3,500.00 43.12 3,456.88 98.77% 3,500.00 - E 100-42100-210 Operating Supplies 12,019.48 18,000.00 19,313.54 (1,313.54) -7.30% 20,000.00 2,000.00 E 100-42100-211 Contracted Security - - - - 0% - - E 100-42100-212 Motor Fuels 18,410.37 22,000.00 18,444.71 3,555.29 16.16% 22,000.00 - E 100-42100-218 Investigations 1,119.56 1,000.00 75.00 925.00 92.50% 1,000.00 - E 100-42100-219 Covid-19 Coronavir 1,656.01 - - - 0% - - E 100-42100-220 Repair/Maint Suppl 16,195.66 12,500.00 7,371.15 5,128.85 41.03% 12,500.00 - E 100-42100-223 Building Repair Sup 5,110.35 6,500.00 6,294.82 205.18 3.16% 6,500.00 - 2020 2021 2021 2021 2021 2021 Variance Account Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN 2021 PERFORMANCE REPORT - General Fund SEPTEMBER 30, 2021 UNAUDITED E 100-42100-300 Professional Srvs 3,531.92 6,200.00 17,435.53 (11,235.53) -181.22% 20,000.00 13,800.00 Hiring process costs (background, etc.) E 100-42100-301 Prisoner 1,670.60 8,000.00 848.93 7,151.07 89.39% 5,000.00 (3,000.00) E 100-42100-304 Legal Fees 23,313.22 27,500.00 18,614.74 8,885.26 32.31% 27,500.00 - E 100-42100-321 Telephone 9,495.01 9,500.00 7,990.52 1,509.48 15.89% 9,500.00 - E 100-42100-323 Radio Units 21,797.05 20,000.00 14,388.64 5,611.36 28.06% 20,000.00 - E 100-42100-364 Workers Comp Insu 62,768.72 47,600.00 71,811.80 (24,211.80) -50.87% 71,812.00 24,212.00 Higher than anticipated costs due to experience E 100-42100-380 Utility & Services 9,335.81 9,500.00 7,931.78 1,568.22 16.51% 9,500.00 - E 100-42100-417 Uniforms 12,439.75 14,000.00 8,839.08 5,160.92 36.86% 14,000.00 - E 100-42100-433 Dues and Members 1,892.24 2,300.00 2,769.47 (469.47) -20.41% 3,000.00 700.00 E 100-42100-435 Toward Zero Death - - 50,802.25 (50,802.25) 0% 50,802.00 50,802.00 Offsets with revenue line item for Safe & Sober E 100-42100-490 Donations (Gamblin - - - - 0% - - E 100-42100-550 Motor Vehicles - - - - 0% - - E 100-42100-810 Refunds/Reimburse 2,929.26 - 14,172.55 (14,172.55) 0% 14,173.00 14,173.00 E 100-42100-811 Storm Damage Ins - - 746.31 (746.31) 0% 746.00 746.00 1,272,260.66$ 1,497,748.00$ 1,062,769.33$ 434,978.67$ 29.04%1,387,304.00 (110,444.00)$ Part Time Officers E 100-42101-100 Wages and Salaries 67,302.30 85,011.00 45,455.98 39,555.02 46.53% 61,000.00 (24,011.00) E 100-42101-110 Overtime 150.48 - - - 0% - - E 100-42101-111 Overtime Events/Gr 15,762.50 5,000.00 17,422.30 (12,422.30) -248.45% 17,422.00 12,422.00 E 100-42101-120 Employer Contrib R - - - - 0% - - E 100-42101-121 PERA 5,004.73 11,955.00 2,449.28 9,505.72 79.51% 3,300.00 (8,655.00) E 100-42101-122 FICA 4,022.90 5,271.00 3,213.59 2,057.41 39.03% 4,300.00 (971.00) E 100-42101-126 Medicare 1,218.93 1,233.00 911.75 321.25 26.05% 1,233.00 - E 100-42101-130 Employer Paid FSA - - - - 0% - - E 100-42101-131 Employer Paid Heal - - - - 0% - - E 100-42101-132 Medical Cafeteria Pl - - - - 0% - - E 100-42101-133 Employer Paid H S - - - - 0% - - E 100-42101-140 Unemployment Co - - - - 0% - - E 100-42101-150 Worker s Comp - - - - 0% - - E 100-42101-160 Liability Insurance - - - - 0% - - E 100-42101-219 Covid-19 Coronavir - - - - 0% - - 93,461.84$ 108,470.00$ 69,452.90$ 39,017.10$ 35.97%87,255.00 (21,215.00)$ 2020 2021 2021 2021 2021 2021 Variance Account Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN 2021 PERFORMANCE REPORT - General Fund SEPTEMBER 30, 2021 UNAUDITED Police Admin E 100-42102-100 Wages and Salaries 66,500.44 93,854.00 62,735.17 31,118.83 33.16% 85,000.00 (8,854.00) E 100-42102-110 Overtime 406.55 500.00 703.44 (203.44) -40.69% 703.00 203.00 E 100-42102-120 Employer Contrib R - - - - 0% - - E 100-42102-121 PERA 5,018.02 7,077.00 4,757.88 2,319.12 32.77% 7,077.00 - E 100-42102-122 FICA 4,300.29 5,850.00 4,062.55 1,787.45 30.55% 5,850.00 - E 100-42102-126 Medicare 1,005.72 1,368.00 950.11 417.89 30.55% 1,368.00 - E 100-42102-130 Employer Paid FSA - - - - 0% - - E 100-42102-131 Employer Paid Heal 18,386.89 18,613.00 15,099.49 3,513.51 18.88% 18,613.00 - E 100-42102-132 Medical Cafeteria Pl - - - - 0% - - E 100-42102-133 Employer Paid H S - - - - 0% - - E 100-42102-140 Unemployment Co - - - - 0% - - E 100-42102-150 Worker s Comp - - - - 0% - - E 100-42102-160 Liability Insurance - - - - 0% - - E 100-42102-219 Covid-19 Coronavir - - - - 0% - - 95,617.91$ 127,262.00$ 88,308.64$ 38,953.36$ 30.61%118,611.00 (8,651.00)$ Fire E 100-42200-300 Professional Srvs 366,102.74 383,100.00 288,495.38 94,604.62 24.69% 383,100.00 - E 100-42200-550 Motor Vehicles - - - - 0% - - E 100-42200-580 Other Equipment - 10,000.00 - 10,000.00 100.00% 10,000.00 - Transfer to fund for future use 366,102.74$ 393,100.00$ 288,495.38$ 104,604.62$ 26.61%393,100.00 -$ Building Inspection E 100-42400-300 Professional Srvs 392,952.79 402,000.00 246,830.68 155,169.32 38.60% 550,000.00 148,000.00 E 100-42400-303 Engineering Fees 664.50 - 3,188.50 (3,188.50) 0% 5,000.00 5,000.00 E 100-42400-437 Surcharges 44,519.76 24,500.00 16,404.82 8,095.18 33.04% 35,000.00 10,500.00 438,137.05$ 426,500.00$ 266,424.00$ 160,076.00$ 37.53%590,000.00 163,500.00$ Hwys, Streets, & Roads E 100-43100-100 Wages and Salaries 447,426.63 620,191.00 422,818.74 197,372.26 31.82% 620,191.00 - E 100-43100-110 Overtime 38,884.80 39,000.00 35,713.11 3,286.89 8.43% 39,000.00 - E 100-43100-121 PERA 36,498.92 49,439.00 33,438.37 16,000.63 32.36% 49,439.00 - E 100-43100-122 FICA 29,044.80 40,870.00 27,662.04 13,207.96 32.32% 40,870.00 - E 100-43100-126 Medicare 6,792.73 9,558.00 6,469.36 3,088.64 32.31% 9,558.00 - E 100-43100-130 Employer Paid FSA - - - - 0% - - E 100-43100-131 Employer Paid Heal 109,959.24 147,536.00 96,700.58 50,835.42 34.46% 147,536.00 - E 100-43100-132 Medical Cafeteria Pl - - - - 0% - - E 100-43100-133 Employer Paid H S - - - - 0% - - E 100-43100-134 Employer Paid HRA - - - - 0% - - E 100-43100-140 Unemployment Co 4,948.71 - - - 0% - - E 100-43100-200 Office Supplies - 1,000.00 104.10 895.90 89.59% 1,000.00 - E 100-43100-208 Training and Instru 2,219.46 7,250.00 3,185.75 4,064.25 56.06% 7,250.00 - E 100-43100-210 Operating Supplies 40,846.65 30,000.00 19,649.87 10,350.13 34.50% 30,000.00 - E 100-43100-212 Motor Fuels 23,577.56 35,000.00 24,811.37 10,188.63 29.11% 35,000.00 - E 100-43100-219 Covid-19 Coronavir - - - - 0% - - E 100-43100-220 Repair/Maint Suppl 60,997.44 42,000.00 28,880.20 13,119.80 31.24% 42,000.00 - E 100-43100-222 Seal Coating 101,296.90 69,000.00 34,402.50 34,597.50 50.14% 69,000.00 - E 100-43100-223 Building Repair Sup 9,452.17 15,000.00 16,534.04 (1,534.04) -10.23% 17,000.00 2,000.00 E 100-43100-225 Landscape/Ditch Maintenance 12,362.13 17,500.00 11,280.99 6,219.01 35.54% 17,500.00 - E 100-43100-226 Sign Repair Material 6,382.19 7,000.00 - 7,000.00 100.00% 7,000.00 - E 100-43100-227 Crack Filling - 10,000.00 239.99 9,760.01 97.60% 10,000.00 - E 100-43100-228 Dust Control 111,075.45 110,000.00 109,565.43 434.57 0.40% 110,000.00 - E 100-43100-229 Culverts - 15,000.00 7,438.76 7,561.24 50.41% 22,500.00 7,500.00 E 100-43100-230 MSA Expense - - - - 0% - - E 100-43100-231 Tiling - - - - 0% - - E 100-43100-232 Gravel 156,484.09 152,500.00 119,660.36 32,839.64 21.53% 152,500.00 - E 100-43100-233 Asphalt Maint/Patch 3,400.03 175,000.00 3,646.75 171,353.25 97.92% 175,000.00 - 2020 2021 2021 2021 2021 2021 Variance Account Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN 2021 PERFORMANCE REPORT - General Fund SEPTEMBER 30, 2021 UNAUDITED E 100-43100-300 Professional Srvs 504.22 2,100.00 47.22 2,052.78 97.75% 2,100.00 - E 100-43100-321 Telephone 11,192.36 11,500.00 8,333.18 3,166.82 27.54% 11,500.00 - E 100-43100-360 Insurance - - - - 0% - - E 100-43100-364 Workers Comp Insu 15,674.78 8,700.00 13,820.43 (5,120.43) -58.86% 8,700.00 - E 100-43100-380 Utility & Services 22,496.57 20,000.00 11,491.26 8,508.74 42.54% 20,000.00 - E 100-43100-381 Street/Signal Lights 4,221.11 10,000.00 4,959.67 5,040.33 50.40% 10,000.00 - E 100-43100-417 Uniforms 7,923.45 11,250.00 6,371.29 4,878.71 43.37% 11,250.00 - E 100-43100-431 Misc Expense - - - - 0% - - E 100-43100-433 Dues and Members 372.50 - 250.00 (250.00) 0% 250.00 250.00 E 100-43100-810 Refunds/Reimburse - - 5,720.00 (5,720.00) 0% 5,720.00 5,720.00 E 100-43100-811 Storm Damage Ins - - 50,746.31 (50,746.31) 0% 50,746.00 50,746.00 Roof damage - will be offset with the insurance claim revenue 1,264,034.89$ 1,656,394.00$ 1,103,941.67$ 552,452.33$ 33.35%1,722,610.00 66,216.00$ Ice & Snow Removal E 100-43125-210 Operating Supplies 47,068.89 50,500.00 33,172.05 17,327.95 34.31% 50,500.00 - 47,068.89$ 50,500.00$ 33,172.05$ 17,327.95$ 34.31%50,500.00 -$ Engineering E 100-43170-260 Comprehensive Plan - - - - 0%- E 100-43170-299 Watershed LGU 17,604.60 10,000.00 14,807.13 (4,807.13) -48.07% 16,000.00 6,000.00 E 100-43170-300 Professional Srvs 52,516.28 35,000.00 159,280.48 (124,280.48) -355.09% 50,000.00 15,000.00 Most costs need to be allocated to project funds E 100-43170-303 Engineering Fees - - 1,396.50 (1,396.50) 0% - - 70,120.88$ 45,000.00$ 175,484.11$ (130,484.11)$ -289.96%66,000.00 21,000.00$ Recycling E 100-43232-210 Operating Supplies - 3,500.00 2,980.02 519.98 14.86% 3,500.00 - E 100-43232-300 Professional Srvs 11,778.01 9,000.00 4,692.24 4,307.76 47.86% 9,000.00 - 11,778.01$ 12,500.00$ 7,672.26$ 4,827.74$ 38.62%12,500.00 -$ Parks E 100-45200-100 Wages and Salaries 61,567.33 103,052.00 73,292.38 29,759.62 28.88% 103,052.00 - E 100-45200-110 Overtime 1,432.64 - 1,065.59 (1,065.59) 0% - - E 100-45200-119 CARES Act Payroll 22,005.89 - - - 0% - - E 100-45200-121 PERA 4,117.63 4,494.00 3,120.77 1,373.23 30.56% 4,494.00 - E 100-45200-122 FICA 5,488.71 6,389.00 4,814.09 1,574.91 24.65% 6,389.00 - E 100-45200-126 Medicare 1,283.66 1,494.00 1,125.88 368.12 24.64% 1,494.00 - E 100-45200-131 Employer Paid Heal 4,487.17 17,332.00 4,539.61 12,792.39 73.81% 16,000.00 (1,332.00) E 100-45200-132 Medical Cafeteria Pl 4,129.44 - 3,819.57 (3,819.57) 0% - - To be recoded out E 100-45200-133 Employer Paid H S 2,922.99 - 2,630.55 (2,630.55) 0% - - To be recoded out E 100-45200-140 Unemployment Co 17.08 - - - 0% - - E 100-45200-208 Training and Instru - 350.00 - 350.00 100.00% - (350.00) E 100-45200-210 Operating Supplies 21,876.46 25,000.00 11,683.18 13,316.82 53.27% 25,000.00 - E 100-45200-219 Covid-19 Coronavir 90.91 - 187.13 (187.13) 0% - - E 100-45200-221 Maintenance Projec 37,015.23 20,000.00 18,614.07 1,385.93 6.93% 20,000.00 - E 100-45200-222 Seal Coating - - - - 0% - - E 100-45200-261 Recreation Program 4,529.00 25,500.00 13,495.03 12,004.97 47.08% 20,000.00 (5,500.00) E 100-45200-300 Professional Srvs (G 1,348.44 2,500.00 768.00 1,732.00 69.28% 2,500.00 - E 100-45200-321 Telephone 841.69 750.00 330.73 419.27 55.90% 750.00 - E 100-45200-364 Workers Comp Insu 13,503.96 10,200.00 15,281.10 (5,081.10) -49.81% 15,300.00 5,100.00 E 100-45200-380 Utility & Services (G 4,520.39 5,500.00 3,940.76 1,559.24 28.35% 5,500.00 - E 100-45200-417 Uniforms - - - - 0% - - E 100-45200-433 Dues and Members - 400.00 800.00 (400.00) -100.00% 800.00 400.00 E 100-45200-520 Buildings and Struct - - - - 0% - - E 100-45200-530 Improvements Oth 39,312.08 40,000.00 38,810.39 1,189.61 2.97% 40,000.00 - E 100-45200-810 Refunds/Reimburse - - - - 0% - - 230,490.70$ 262,961.00$ 198,318.83$ 64,642.17$ 24.58%261,279.00 (1,682.00)$ Transfers to/from Other Funds 2020 2021 2021 2021 2021 2021 Variance Account Description Actual Budget Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments CITY OF CORCORAN 2021 PERFORMANCE REPORT - General Fund SEPTEMBER 30, 2021 UNAUDITED E 100-49360-710 Residual Equity Tra - - - - 0% - - E 100-49360-720 Operating Transfers 525,787.00 - - - 0% - - 525,787.00$ -$ -$ -$ 0%- -$ TOTAL GENERAL FUND EXPENSE 6,237,797.80 6,234,500.00 4,426,904.80 1,807,595.20 28.99% 6,383,835.00 149,335.00 TOTAL REVENUE - TOTAL EXPENSE 340,942.89 - 30,221.08 (30,221.08)0% 392,456.00 392,456.00 City of Corcoran 2021 City Council Schedule Agenda Item 13. November 10, 2021 (Wednesday) – Charter Commission meeting at 5:30 pm November 10, 2021 (Wednesday) Brad unable to attend • Public Hearing – Delinquent Fees • City Park Master Plan Update • Policy for Tabling Items • Phone System Proposal • Firearm ordinance update (shooting range, etc.) • Garages Too Rezoning, Variance, Conditional Use Permit, Site Plan, Preliminary Plat • Records scanning project • Draft 2022 Fee Schedule November 22, 2021 Work Session (tentative) • Urban Conservation Ordinance November 22, 2021 (Monday) • Active Corcoran Planning Applications • Financial Performance Report • City Administrator Performance Evaluation Distribution • Active Corcoran Planning Applications • Bechtold Farm Preliminary Plat • St.Therese Site Plan, Preliminary Plat, and Conditional Use Permit • Non-conforming lot update • Draft 2022 General Fund Budget • Draft 2022 Sewer and Water Budgets December 9, 2021 Work Session – 5:30 pm (not scheduled) • Tabletop Emergency Exercise December 9, 2021 • Public Hearing – 2022 Proposed Budget and Property Tax Levy • 2022 Full-time, Part-time, and Seasonal Wage Schedule • 2022 General Fund Budget and Property Tax Levy • 2022 Fee Schedule • 2022 Water and Sanitary Sewer Budget • 2022 Goal Setting Date • Tort Liability Waiver