HomeMy WebLinkAbout2010-09-23 Council Agenda PacketAgenda
Corcoran City Council
September 23, 2010 - 7:00 PM
1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval
4. Open Forum
5. Presentations
6. Planning Business / Landform
a. Park Place Storage 10-006. Resolution 2010-36*
b. Satellite Shelters, Inc 10-007
c. Ratke Ag Preserve Request, 21735 Co. Rd. 30, 10-008. Resolution 2010-41*
d. Corcoran Wildlife Preserve Final Plat, 10-009
7. Engineering / Wenck-None
8. Consent Agenda
a. Draft Minutes of 09/09/10 Council Meeting*
b. Resolution 2010-34 City of Grove City Donation*
c. Snowplow Purchase*
9. Staff Reports / Memos/Commissions
a. Draft Planning Commission Minutes of September 2, 2010
b. Draft Parks & Trails Commission Minutes of August 17, 2010
c. Police Training Partnerships*
d. Elected Officals’ Email Followup
e. PW Activities for Remainder of Year
f. Fall Newsletter
g. 2011 Budget Workshop Schedule
10. Unfinished Business
a. Public Works Facility Update
11. New Business
a. Performance Review Process*
i. City Administrator
ii. Director of Public Safety
12. Claims as Presented *
a. Escrow Claims (Fund #500)
b. Building Inspections Claims
c. All Other Claims As Presented
13. Unscheduled Items
14. Review of Upcoming Council Meeting Agenda
15. Closed Meeting-Discussion on Feasibility of Real Estate Proposal*
16. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door.
105 South Fifth Avenue
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
LandformSM, SensiblyGreenSM and Site to FinishSM are service marks of Landform Engineering Company.
TO: Corcoran City Council
FROM: Kendra Lindahl, Landform
DATE: September 13, 2010 for the September 23, 2010 City Council Meeting
RE: Park Place Storage Conditional Use Permit Amendment and Site Plan Amendment at
6415 County Road 19
City File No. 10-006
60-DAY REVIEW DEADLINE: October 11, 2010
1. Application Request
The applicant has requested approval of an amendment to the existing conditional use permit and
site plan approvals to allow construction of the final storage building (#18) at 6415 County Road 19.
Currently, the 18-acre property has 17 buildings holding 235 storage units.
2. Planning Commission Review
The Planning Commission held a public hearing for this item on September 2, 2010. Other than the
applicant, there was no one present to speak on this issue. The Planning Commission voted
unanimously to recommend approval of the request.
The commission questioned whether the future condominium unit owners would be bound by the
conditions of approval. The applicant, Paul Jorgenson, indicated that there are association
documents that require compliance with all city approval conditions.
The commission asked why the applicant did not show the two buildings like the ones directly south
of the proposed building, which would not have any building doors facing east? The applicant
indicated that those units did not sell well and they also felt that the 3 buildings on the north would
bookend the three buildings on the south to finish out the project.
3. Context
Zoning and Land Use
The property is guided Business Park/Light Industrial on the 2020 Land Use Map (it is shown as
Light Industrial on the Draft 2030 Future Land Use Plan). The property is currently located within the
Metropolitan Urban Service Boundary (MUSA) and zoned Agriculture (A). Within the MUSA
boundary, the purpose of the Agriculture district is to preserve areas where urban services are
planned but not yet available. Existing lots in this district may be developed prior to availability of
municipal sanitary sewer and water.
Agenda Item _____
Park Place Storage CUP and Site Plan Amendment (10-006) 2
September 23, 2010
Surrounding Properties
The surrounding properties are guided Business Park/Light Industrial on the 2020 Land Use Map (it
is shown as Light Industrial on the Draft 2030 Future Land Use Plan) and zoned Agriculture.
Natural Characteristics of the Site
There is an existing wetland east of the proposed building. No impact is proposed. There are no
trees or significant natural resources in the area of the proposed building. A treatment pond is
located east of the proposed building.
Background
The southern 3 mini-storage buildings were approved on June 10, 1999. The property was
approved for mini-storage on the remaining property in 2000 by Resolution 2000-71.
In 2001, the City Council approved a conditional use permit to allow an RV dump station on the site.
In 2005, the Wastewater Commission voted to allow the applicant to install a single restroom located
on the north side of building #17. The restroom will utilize the existing holding tank.
Also in 2005, the City reviewed a sketch plan from the applicant to add the 10-acre property to the
north, for 6 buildings and 82 units as well as one new commercial lot and one outlot. The Planning
Commission and City Council expressed concern that adding additional land to the project was
inconsistent with the Comprehensive Plan. While the Council indicated a desire to be business
friendly, they were not comfortable with adding additional land to the project area.
4. Analysis of Request
Staff has reviewed the application for consistency with Comprehensive Plan, Zoning Ordinance,
Subdivision Ordinance and City Code requirements, as well as City policies. The City Engineer’s
comments are incorporated into this staff report.
A. Level of City Discretion in Decision-Making
The City’s discretion in approving or denying a conditional use permit amendment and site plan
amendment is limited to whether or not the proposed request meets the standards outlined in the
City Code. If it meets these standards, the City must approve the conditional use permit and site
plan.
B. Consistency with Ordinance Standards
Conditional Use Permit
The zoning ordinance does not allow mini-storage in the Agriculture District. The existing mini-
storage facility is a legal, non-conforming use. Normally, non-conforming uses are limited in their
Park Place Storage CUP and Site Plan Amendment (10-006) 3
September 23, 2010
ability to expand. However, I have reviewed this request with City Attorney Carson, who opined that
because this building will simply allow full build-out of the property consistent with the original
approvals and the business has continued to operate per the approvals, the City may amend the
CUP to allow the final building construction as part of the CUP amendment process.
Because the Agriculture district does not provide standards this type of use, staff used the Mini
Storage/Self Storage Facilities standards from the Business Park district as listed below:
1. Units are to be used for dead storage only. Units are not to be used for retailing, auto repair,
human habitation, or any commercial activity, except as allowed by this section.
These have been included as conditions of approval.
2. Combining office and /or retail space with a self-service storage facility may be allowed by
Conditional Use Permit.
This is not requested as part of this application and is, therefore, not permitted. Staff has included
this as a condition of approval.
3. Storage of hazardous or flammable materials is prohibited.
This has been included as a condition of approval.
4. No exterior storage is allowed.
This has been included as a condition of approval.
5. The facility shall be secured by either the walls of the structure and/or fencing. All doors on the
units shall face inward and away from the street and property lines.
N/A. This was not required as part of the original Conditional Use Permit and the configuration of
this final lot makes it impossible to orient this building so that all doors face inward and away from
the street and property lines. However, the doors that face east are screened by the proposed
addition of 7 Black Spruce trees and an additional 5 Black Spruce trees will be planted on the north
side of the building. Furthermore, the lot to the north and the lot to the east (which separates this
site from County Road 19) are both owned by the applicant.
6. An on-site manager is allowed only where adequate sanitary facilities are provided, either through
use of a septic system or through connection to the public sanitary sewer system. Use of portable
sanitary facilities does not fulfill this requirement.
N/A. An on-site manager is not proposed.
Park Place Storage CUP and Site Plan Amendment (10-006) 4
September 23, 2010
Site Plan
The applicant is proposing to construct a single 12,000-square foot building with 10 storage units.
This is the same size as the two existing buildings immediately to the west. The proposed building
meets all required setbacks.
Access
Access to the storage facility is provided off County Road 19 via a long driveway. The entrance to
the storage unit is fenced and a key is required to enter the facility. The area around the proposed
building is proposed as bituminous paving with no curb like the remainder of the facility.
Screening/Landscaping
Twelve new 12-foot high Black Hills Spruce trees are proposed on the north and east sides of the
building to provide screening. This would comply with ordinance requirements.
Utilities
The properties are currently located within the MUSA; however, municipal sewer and water are not
currently available. A septic drainfield location was originally indentified in the area where this
building is proposed. The drainfield location was identified to allow development of the commercial
parcels to the east; however, the site is no longer fenced, appears to have been impacted and may
no longer be a viable location. The drainfield location was shown because when the concept was
approved in 2002, the city had not yet adopted a Comprehensive Plan that planned for municipal
sewer and water in this area. A drainfield is not needed if sewer and water are available.
Furthermore, the city approved a holding tank for the RV dump station in 2001. Staff finds that this
meets the needs of this facility.
Wetlands
The plans show a single wetland. Since the property is not being platted, the ordinance does not
require wetland buffers/setbacks to be provided, but we encourage the landowner to do so where
possible. The wetland delineation must be approved by Elm Creek Watershed. Silt fence must be
installed prior to beginning construction in order to protect the wetland.
Architecture
The applicant is proposing to construct the new buildings to match the existing ones. The existing
buildings are constructed of metal and are white in color. The existing City Code does not permit
metal buildings and requires earthtone building colors. The code does; however, permit that
exceptions to this provision be granted by conditional use permit provided that:
1. The proposed building and material maintains the quality, durability and value intended by
the ordinance.
Park Place Storage CUP and Site Plan Amendment (10-006) 5
September 23, 2010
2. The proposed building is compatible and in harmony with other existing structures within the
district and immediate geographic area.
3. The provisions of the Conditional Use section of the code (1070.020) are considered and
determined to be satisfied.
Requiring a higher quality design for the new buildings would degrade the rest of the buildings by
comparison. Maintaining architectural consistency has aesthetic value in presenting a planned,
uniform look for the development. Staff recommends approval of the request.
Site Lighting
The building lighting would be identical to that on the existing buildings, which consists of downcast
shoebox fixtures. Three fixtures would be located on the east elevation and on the west elevation.
5. Conclusions
Staff finds that the standards for a conditional use permit amendment and a site plan amendment
have been met to allow full development of Park Place Storage. This is the final building that can be
constructed in this phase. Any future development would be subject to the ordinance standards in
place, which would prohibit new commercial development until municipal sewer and water are
available.
6. Recommendation
Move to adopt the attached resolution approving the Conditional Use Permit Amendment and Site
Plan Amendment, as recommended by the Planning Commission.
Attachments
1. Resolution approving Conditional Use Permit and Site Plan Amendment
2. Site Aerial Location Map
3. Engineer’s Memo dated August 24, 2010
4. Applicant’s Narrative dated August 12, 2010
5. Preliminary Plans dated August 12, 2010
CITY OF CORCORAN
RESOLUTION 2010-36_
Motion By: __________
Seconded By: __________
A RESOLUTION APPROVING A CONDITIONAL USE PERMIT AMENDMENT AND
SITE PLAN AMENDMENT FOR A NEW STORAGE BUILDING AT PARK PLACE
STORAGE LOCATED AT 6415 COUNTY ROAD 19 (31-119-23-31-0198)
WHEREAS, the landowner has requested approval of a conditional use permit
amendment and site plan amendment to allow construction of a new storage building on
property legally described as follows:
The North 218 feet lying east of the West 368 feet of Lot 1, Block 1, Park Place
Storage Plat 2, Hennepin County, Minnesota
WHEREAS, the Planning Commission has reviewed the conditional use permit
amendment and site plan amendment at a duly called Public Hearing and recommends
approval, and;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the
request for a conditional use permit amendment and site plan amendment, subject to the
following conditions:
1. A conditional use permit amendment is to allow a 12,000 square foot storage
building, in accordance with the plans received by the City on July 20, 2010 and
additional information received on August 12, 2010, except as amended by this
resolution.
2. This is the final stage of the Park Place Storage approvals granted in 2000. Any
additional development shall be subject to the Comprehensive Plan and ordinance
standards.
3. Units are to be used for dead storage only. Units are not to be used for retailing, auto
repair, human habitation, or any commercial activity
4. No office or retail space with a self-service storage facility is permitted.
5. Storage of hazardous or flammable materials is prohibited.
6. No tree removal is proposed or approved for construction of the storage unit.
7. A conditional use permit is also approved to allow construction of a metal building to
match the other existing buildings in the development based on the finding that the
requirements of Section 1060.050, Subd. 1(B) have been met. Specifically:
Resolution 2010-36
Page 2
a. The proposed building and material maintains the quality, durability and value
intended by the Ordinance by providing a building that matches the other 17
buildings in this project. Requiring a higher quality material on this building would
be incompatible with the existing buildings.
b. The proposed building is compatible and in harmony with other existing
structures within the project.
c. The provisions of Section 1070.020 are considered and determined to be
satisfied.
8. Prior to issuance of building permits, the applicant/landowner must comply with the
following conditions:
a. The applicant shall provide light fixture details for city review and approval. The
fixtures must match the existing light fixtures on the other buildings and comply
with Section 1060.040 of the Zoning Ordinance.
b. The wetland delineation must be approved by Elm Creek Watershed
Management Commission to ensure no impacts.
c. The applicant must record the approving resolution and provide proof of
recording to the city.
d. The association documents must include language requiring compliance with the
city approvals. These documents must be submitted for city review and
approval.
e. Submit a financial guarantee for the proposed work as outlined in Section
1070.050, Subd. 9 of the Zoning Ordinance.
9. Silt fence must be installed to protect the wetland and treatment pond prior to
beginning construction.
10. Twelve 12-foot tall Black Hills Spruce Trees shall be installed according to plan.
11. Approval shall expire within one year of the date of approval unless the applicant
commences the authorized use.
Resolution 2010-36
Page 3
ADOPTED by the City Council this 23rd day of September 2010.
VOTING AYE
Guenthner, Ken
Gmach, George
Hudok, Christopher
Milbrandt, Rosalyn
Thomas, Ron
VOTING NAY
Guenthner, Ken
Gmach, George
Hudok, Christopher
Milbrandt, Rosalyn
Thomas, Ron
___________________________
Ken Guenthner, Mayor
ATTEST:
_____________________________
Daniel J. Donahue, City Administrator City Seal
Hennepin County Property Map - Tax Year: 2010
The data contained on this page is derived from a compilation of records and maps and may contain discrepancies that can only be disclosed by an accurate survey performed by a licensed
land surveyor. The perimeter and area (square footage and acres) are approximates and may contain discrepancies. The information on this page should be used for reference purposes only.
Hennepin County does not guarantee the accuracy of material herein contained and is not responsible for any misuse or misrepresentation of this information or its derivatives.
Selected Parcel Data
Parcel ID: 31-119-23-31-0198
Date Printed: 8/25/2010 10:03:51 AM
Current Parcel Date: 8/3/2010
Owner Name: PARK PLACE STORAGE CONDO INC
Parcel Address: 6415 CO RD NO 19 , CORCORAN , MN 55357
Area (sqft): 87854
Area (acres): 2.02
A-T-B: ABSTRACT
Market Total: $84,000.00
Tax Total: $1,240.38
Property Type: VACANT LAND-RES
Sale Code:
Sale Price: $0.00
Sale Date: / Homestead: NON-HOMESTEAD
Page 1 of 1Hennepin County Property Map Print
8/25/2010http://gis.co.hennepin.mn.us/HCPropertyMap/Locator.aspx
Engineer’s Memorandum
TO: Kendra Lindahl
FROM: Kent Torve, P.E.,
DATE: August 24, 2010
We have reviewed the submittal information dated 8/10/10 and have the following comments:
Stormwater
The south and west drainage will flow to existing stormwater system. North and east sheet flows
ot property owned by applicante as stated in letter and will have no adverse impact.
Wenck Associates, Inc.
1800 Pioneer Creek Ctr.
P.O. Box 249
Maple Plain, MN 55359-0249
(763) 479-4200
Fax (763) 479-4242
E-mail: wenckmp@wenck.com
105 South Fifth Avenue
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
LandformSM, SensiblyGreenSM and Site to FinishSM are service marks of Landform Engineering Company.
TO: Corcoran City Council
FROM: Kendra Lindahl, Landform
DATE: September 15, 2010 for the September 23, 2010 City Council Meeting
RE: Satellite Shelters, Inc. Site Plan Amendment, Conditional Use Permit Amendment,
Lot Consolidation and Easement Vacation at 20050 and 20095 75th Avenue North
City File No. 10-007
120-DAY REVIEW DEADLINE: October 11, 2010
1. Application Request
The applicant has requested approval an amendment to the existing conditional use permit and site
plan approvals to allow removal of the existing trailer and office building on Lot 2 and construction of
an 800-square foot addition to the building on Lot 1. The outside storage area would also be
expanded on the west property line and in the area where the buildings would be removed.
The applicant is also proposing to consolidate Lot 1 and Lot 2 and vacate the existing drainage and
utility easement along the common lot line. These two items were not reviewed by the Planning
Commission as they require City Council review and action only.
A public hearing is required for the easement vacation.
2. Changes following the Planning Commission Meeting
Staff and the applicant met on September 13th to discuss the changes recommended by the
Planning Commission. The revised plans were submitted on September 15th and are included in this
packet. The plans were revised to:
• Pave the middle site access, which is currently gravel
• Remove some asphalt in front of the existing 20050 building
• Widen the western two access points to allow easier trailer access
• Increase the paved area by the new building and move the parking area north
towards the street
• Move the fence back to the 50-foot front yard setback
• Provide a 10-foot green strip with sod or seed and 16 crabapple trees along the side
lot lines
3. Planning Commission Review
The Planning Commission held a public hearing on this item at their September 2nd meeting. Other
than the applicant, there was no one present to speak on this item. The Planning Commission voted
Agenda Item _____
Satellite Shelters, Inc. (city file no. 10-007) 2
September 23, 2010
unanimously to recommend approval of the conditional use permit amendment and site plan
amendment with a number of conditions. The Planning Commission directed the applicant to work
with the city planner to address the outstanding issues.
4. Context
Zoning and Land Use
The property is guided Business Park/Light Industrial on the 2020 Land Use Map (it is shown as
Light Industrial on the Draft 2030 Future Land Use Plan). The property is currently located within the
Metropolitan Urban Service Boundary (MUSA) and zoned Business Park.
Surrounding Properties
The surrounding properties are guided Business Park/Light Industrial on the 2020 Land Use Map (it
is shown as Light Industrial on the Draft 2030 Future Land Use Plan) and zoned Business Park.
Natural Characteristics of the Site
There is an existing wetland in the southeast portion of the site. No impact is proposed. There are
no trees or significant natural resources in the area of the proposed building.
5. Analysis of Request
Staff has reviewed the application for consistency with Comprehensive Plan, Zoning Ordinance,
Subdivision Ordinance and City Code requirements, as well as City policies. The City Engineer’s
comments are incorporated into this staff report.
A. Level of City Discretion in Decision-Making
The City’s discretion in approving or denying a conditional use permit amendment and site plan
amendment is limited to whether or not the proposed request meets the standards outlined in the
City Code. If it meets these standards, the City must approve the conditional use permit and site
plan.
B. Consistency with Ordinance Standards
Site Plan
The applicant is proposing to construct an 800-square foot building addition at 20095 75th Avenue.
The applicant is also proposing an expansion of the outside storage area on west side of the site
and removal of the existing buildings on the east side of the site at 20050 75th Avenue.
Access
Access is currently provided via 3 curb cuts on 75th Avenue, which will remain.
Satellite Shelters, Inc. (city file no. 10-007) 3
September 23, 2010
Screening/Landscaping
Section 1060.070 of the Zoning Ordinance provides standards for landscaping. The applicant is
proposing an addition of 800 square feet of new building. The ordinance requires 1 new overstory
tree and 3 understory shrubs. While the applicant is removing some building square footage, the
site has very limited landscaping and does not meet the current ordinance requirements. The
proposed 16 understory crabapple trees can meet this requirement as the ordinance allows 3
understory trees to be substituted for each required overstory tree. The landscape plan must be
updated to provide planting details and information as required by ordinance.
Outside storage is required to be screened from public streets and adjacent properties. This issue is
discussed in more detail in the conditional use section of this report.
Utilities
The property is currently serviced by well and septic. The drainfield location is shown on the plans.
The applicant shall review the building changes with Hennepin County Environmental Services to
determine whether any permits are required and provide a copy of the response to the City.
Wetlands
The plans show a single wetland in the southeast corner of the property. A wetland delineation was
completed and submitted to the city with this application. No impacts are proposed to the wetland at
this time.
Architecture
The applicant is proposing to construct the building addition to of materials to match the existing
building, which has steel siding and roofing with rock face block wainscoting. The existing City Code
does not permit metal buildings and limits Curtain wall panels of steel to a maximum of 20% of any
wall area. The existing building does not comply with this requirement.
Section 1060.050, Subd. 1(A)(5)(a) of the ordinance also states that when an expansion of an
existing structure is proposed, the existing facade shall be upgraded so that 25% or more of the
existing structure conforms to the exterior building material requirements as outlined herein, unless
otherwise approved by Conditional Use Permit. The improvements shall be concentrated on the side
facing the public road and/or the side facing an area zoned for residential use. Unfortunately, the
plans submitted by the applicant are impossible to read, but it does not appear that this condition
has been met.
If they cannot comply with this minimal 25% requirement (and it does not appear that they do), the
City could grant a conditional use permit as outlined in Section 1060.050, which may be granted if
the following conditions are met:
1. The proposed building and material maintains the quality, durability and value intended by
the Ordinance.
2. The proposed building is compatible and in harmony with other existing structures within the
district and immediate geographic area.
3. The provisions of Section 1070.020 are considered and determined to be satisfied.
Satellite Shelters, Inc. (city file no. 10-007) 4
September 23, 2010
Site Lighting
No new lighting is proposed.
Signage
The applicant has proposed a new monument sign at new main entrance at 20095 75th Avenue. It
appears that the proposed monument sign is 8 feet x 8 feet with 32 square feet of sign area. A
maximum of one monument sign up to 8 feet high is permitted. This sign would comply with
ordinance requirement. No wall signage is proposed.
Conditional Use Permit
The applicant’s plan appears to expand the outside storage area to the west of the building on Lot 1
by eliminating landscaping area and adding gravel. It also appears that the area where the buildings
are going to be removed will become new outside storage area.
The zoning ordinance allows outside storage accessory to an allowed use as a condition use permit
in the Business Park district if the following conditions are met:
1. Storage area is blacktop or concrete surfaced unless specifically approved by the City
Council.
The existing outside storage areas are gravel and the existing parking areas bituminous. Staff
finds that the minor expansion of the gravel outside storage area would be consistent with the
existing use. The City Council does have discretion to approve a gravel storage area provided
the outside storage area meets all screening and setback requirements.
2. The storage area does not take up parking space or loading space as required for conformity
to this Chapter.
The storage area does not take up parking space or loading space needed to meet ordinance
requirements.
3. The storage area is screened from public streets and surrounding properties.
The storage area is screened by 6-foot chain link fencing with privacy slats. A chain link fence
without privacy slats is proposed in front of the new office, which would be permitted. Existing
trees are proposed to be preserved or relocated elsewhere on site. New trees are proposed
along the side lot lines. The existing trees are needed to provide screening for the outside
storage; therefore, if any trees are removed due to the proposed reconstruction they should be
transplanted on site to maintain the required screening. The plans must be revised to clearly
show the areas where privacy slats will be added to ensure compliance.
Furthermore, Section 1060.010 (Exterior Storage) requires all exterior storage to be located in the
rear or side yard and shall be screened so as not to be visible from adjoining properties and public
streets.
Satellite Shelters, Inc. (city file no. 10-007) 5
September 23, 2010
The revised site plan does meet these requirements. The zoning ordinance defines a side yard as
“The yard extending along the side lot line between the front and rear yards to a depth or width
required by setback regulations for the zoning district in which such lot is located.” And the zoning
ordinance defines a front yard as “A yard extending along the full width of the front lot line between
side lots lines and extending from the abutting street right-of-way line to a depth required in the
setback regulations for the zoning district in which such lot is located.”
The ordinance requires a 50-foot front yard setback and a 10-foot side yard setback for storage
areas. The revised plans dated September 15, 2010 comply.
Lot Consolidation
The applicant is requesting approval of a lot consolidation to combine the parcel at 20050 75th
Avenue North (where their office is currently located) and the parcel at 20095 75th Avenue North
(where they will relocate). Staff finds that the proposed request complies with ordinance
requirements.
Easement Vacation
The applicant is requesting approval of a vacation of the existing drainage and utility easement
along the shared lot line of these two parcels. Staff finds that if the lot consolidation is approved, the
easements are no longer needed. This item requires a public hearing.
6. Conclusions
Staff finds that the standards for a conditional use permit amendment and a site plan amendment
have been met or can be addressed with the changes discussed in the staff report. We have
included conditions in the draft resolution to address these issues.
The applicant has also requested a lot consolidation and easement vacation (which requires a public
hearing at the City Council). Staff finds these requests are consistent with ordinance requirements if
the other requested applications are approved.
7. Recommendation
Move to approve the following:
a) Resolution approving a lot consolidation,
b) Resolution approving an easement vacation.
c) Resolution approving a conditional use permit amendment and site plan amendment, as
recommended by the Planning Commission,
Satellite Shelters, Inc. (city file no. 10-007) 6
September 23, 2010
Attachments
1. Resolution approving Lot Consolidation
2. Resolution approving Easement Vacation
3. Resolution approving Conditional Use Permit amendment and Site Plan amendment
4. Engineer’s Memo dated August 24, 2010
5. Site Aerial Location Maps
6. Site Plan dated September 15, 2010
7. Applicant’s Narrative dated July 22, 2010
8. Preliminary Plans dated July 22, 2010
9. Preliminary Plans dated August 12, 2010
RESOLUTION NO. 2010-37
Motion By:
Seconded By:
A RESOLUTION APPROVING A LOT CONSOLIDATION FOR PROPERTY LOCATED
AT 20050 75TH AVENUE NORTH AND 20095 75TH AVENUE NORTH
WHEREAS, the applicant has requested approval of a lot consolidation to join the two
properties, legally described as:
Lot I, Block 4, COUNTRYSIDE PLAZA 2ND ADDITION, according to the plat thereof
on file and of record in the office of the County Recorder, Hennepin County,
Minnesota.
PIN 26-119-23-14-0014
AND
Lot 2, Block 4, COUNTRYSIDE PLAZA 2ND ADDITION and that part of the East
930.65 feet of the Southeast Quarter of Northeast Quarter of Section 26, Township
119, Range 23, which lies west of the west line of the east 533.00 feet of the
Southeast Quarter of Northeast Quarter and the west line of Lot 7, Block 4,
COUNTRYSIDE PLAZA 2nd ADDITION and which lies north of the westerly
extension of a line drawn parallel with and 42.53 feet southerly of the south line of
said Lot 7, and which lies southerly of a line formed by the south line of Lots 2, 3 and
4, Block 4, COUNTRYSIDE PLAZA 2ND ADDITION.
PIN 26-1111-23-14-0026
Lots 1 and 2, Block 4, COUNTRYSIDE PLAZA 2ND ADDITION. Hennepin County,
Minnesota and that part of the east 930.65 feet of the Southeast Quarter of
Northeast Quarter of Section 26, Township 119, Range 23, Hennepin County,
Minnesota, which lies west of the west line of the east 533.00 feet of the Southeast
Quarter of Northeast Quarter and the west line of Lot 7, Block 4. COUNTRYSIDE
Plaza 2ND ADDITION and which lies north of the westerly extension of a line drawn
parallel with and 42.53 feet southerly of the south line of said Lot 7, and which lies
southerly of a line formed by the south line of Lots 2, 3 and 4, Block 4,
COUNTRYSIDE PLAZA 2ND ADDITION.
WHEREAS, the Corcoran City Council considered this item at a duly called public
meeting;
WHEREAS, the City finds that the lot consolidation is consistent with city ordinances and
policies; and
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the lot
consolidation, subject to the following conditions:
Resolution 2010-37
Page 2
1. A vacation is approved in accordance with the application received by the City on
July 22, 2010 and additional information received on August 12, 2010, except as
amended by this resolution.
2. The applicant must record the resolution approving the consolidation at Hennepin
County and provide the City of Corcoran with proof of recording.
ADOPTED by the City Council this 23rd day of September 2010.
VOTING AYE
Guenthner, Ken
Gmach, George
Hudok, Christopher
Milbrandt, Rosalyn
Thomas, Ron
VOTING NAY
Guenthner, Ken
Gmach, George
Hudok, Christopher
Milbrandt, Rosalyn
Thomas, Ron
___________________________
Ken Guenthner, Mayor
ATTEST:
_____________________________
Daniel J. Donahue, City Administrator City Seal
RESOLUTION NO. 2010-38
Motion By:
Seconded By:
A RESOLUTION APPROVING THE VACATION OF A DRAINAGE AND UTILITY
EASEMENT FOR PROPERTY LOCATED AT 20050 75TH AVENUE NORTH AND
20095 75TH AVENUE NORTH
WHEREAS, the landowner has requested approval of a lot consolidation for the two lots;
WHEREAS, the existing drainage and utility easements adjacent to the former interior lot
lines are no longer required if the lot consolidation is approved;
WHEREAS, the landowner has requested vacation of the existing drainage and utility
easement between former Lot 1 and Lot 2, Countryside Plaza 2nd Addition, legally
described as:
The south 10 feet of the west 65.65 feet of the east 75.65 feet of Lot 2, Block 4,
Countryside Plaza 2nd Addition, Hennepin County, Minnesota.
And
The west 10 feet of Lot 2, Block 4, Countryside Plaza 2nd Addition, Hennepin County,
Minnesota, except the south and north 10 feet thereof.
And
The east 10 feet of Lot 1, Block 4, Countryside Plaza 2nd Addition, Hennepin County,
Minnesota, except the south and north 10 feet thereof.
WHEREAS, the Corcoran City Council considered this item at a duly called Public
Hearing;
WHEREAS, the City finds that the existing drainage and utility easement is no longer
required; and
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the lot
consolidation, subject to the following conditions:
1. A vacation is approved in accordance with the application received by the City on
July 22, 2010 and additional information received on August 12, 2010, except as
amended by this resolution.
2. The approval is contingent upon City approval of the requested lot consolidation.
3. The applicant must record the resolution approving the vacation at Hennepin
County and provide the City of Corcoran with proof of recording.
Resolution 2010-38
Page 2
ADOPTED by the City Council this 23rd day of September 2010.
VOTING AYE
Guenthner, Ken
Gmach, George
Hudok, Christopher
Milbrandt, Rosalyn
Thomas, Ron
VOTING NAY
Guenthner, Ken
Gmach, George
Hudok, Christopher
Milbrandt, Rosalyn
Thomas, Ron
___________________________
Ken Guenthner, Mayor
ATTEST:
_____________________________
Daniel J. Donahue, City Administrator City Seal
CITY OF CORCORAN
RESOLUTION 2010-39
Motion By: __________
Seconded By: __________
A RESOLUTION APPROVING A CONDITIONAL USE PERMIT AMENDMENT AND
SITE PLAN AMENDMENT FOR SATELLITE SHELTERS INC. AT 20050 AND 20095
75TH AVENUE NORTH
WHEREAS, the landowner has requested approval of a conditional use permit
amendment and site plan amendment to allow construction of a small building addition,
expansion of the outside storage area and removal of the buildings on Lot 2 (20095 75th
Avenue) for property legally described as follows:
Lot I, Block 4, COUNTRYSIDE PLAZA 2ND ADDITION, according to the plat thereof
on file and of record in the office of the County Recorder, Hennepin County,
Minnesota.
PIN 26-119-23-14-0014
AND
Lot 2, Block 4, COUNTRYSIDE PLAZA 2ND ADDITION and that part of the East
930.65 feet of the Southeast Quarter of Northeast Quarter of Section 26, Township
119, Range 23, which lies west of the west line of the east 533.00 feet of the
Southeast Quarter of Northeast Quarter and the west line of Lot 7, Block 4,
COUNTRYSIDE PLAZA 2nd ADDITION and which lies north of the westerly
extension of a line drawn parallel with and 42.53 feet southerly of the south line of
said Lot 7, and which lies southerly of a line formed by the south line of Lots 2, 3 and
4, Block 4, COUNTRYSIDE PLAZA 2ND ADDITION.
PIN 26-1111-23-14-0026
Lots 1 and 2, Block 4, COUNTRYSIDE PLAZA 2ND ADDITION. Hennepin County,
Minnesota and that part of the east 930.65 feet of the Southeast Quarter of
Northeast Quarter of Section 26, Township 119, Range 23, Hennepin County,
Minnesota, which lies west of the west line of the east 533.00 feet of the Southeast
Quarter of Northeast Quarter and the west line of Lot 7, Block 4. COUNTRYSIDE
Plaza 2ND ADDITION and which lies north of the westerly extension of a line drawn
parallel with and 42.53 feet southerly of the south line of said Lot 7, and which lies
southerly of a line formed by the south line of Lots 2, 3 and 4, Block 4,
COUNTRYSIDE PLAZA 2ND ADDITION.
WHEREAS, the Planning Commission has reviewed the conditional use permit
amendment and site plan amendment at a duly called Public Hearing and recommends
approval, and;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the
request for a conditional use permit amendment and site plan amendment, subject to the
following conditions:
Resolution 2010-39
Page 2
1. A conditional use permit amendment and site plan amendment is approved to allow
a 800-square foot building, expansion of the storage area and removal of existing
buildings at 20095 75th Avenue, in accordance with the plans received by the City on
July 22, 2010 and additional information received on August 12, 2010, and the
revised site plan received September 15, 2010, except as amended by this
resolution.
2. The plan complies with the required 50-foot front yard setback and a 10-foot side
yard setback for outside storage areas. The combination of slats in the chain link
fence and landscaping will meet the screening requirements.
3. A conditional use permit is also approved to allow construction of metal building
addition with rock face block wainscoting to match the existing building, based on the
finding that the requirements of Section 1060.050, Subd. 1(B) have been met.
Specifically:
a. The proposed building and material maintains the quality, durability and value
intended by the Ordinance by allowing a minor expansion of an existing building.
b. The proposed building is compatible and in harmony with other existing
structures in the area.
c. The provisions of Section 1070.020 are considered and determined to be
satisfied.
4. Prior to issuance of building permits, the applicant/landowner must:
a. Record the approving resolution at Hennepin County and provide proof of
recording to the City.
b. Provide proof that the wetland delineation has been approved by Elm Creek
Watershed Management Commission.
c. The septic system on 20050 75th Avenue must be abandoned according to state
law. Hennepin County must review and approve the plans. A copy of this
approval must be provided to the city.
d. Material samples for the building addition must be submitted for review and
approval by the City.
e. Material samples for fence slats must be submitted for review and approval by
the City.
f. Electronic files of the plans shall be submitted to the City in AutoCAD format.
g. Submit a financial guarantee for the proposed work as outlined in Section
1070.050, Subd. 9 of the Zoning Ordinance.
5. Employee and customer parking must be on paved, striped parking areas. Parking
in gravel storage areas is not permitted.
Resolution 2010-39
Page 3
6. Silt fence must be installed to protect the wetland prior to beginning construction.
7. Any trees that are removed as part of the project must be transplanted on site or
replaced with trees of like size to maintain the storage area screening.
8. A sign permit is required prior to installation of any monument or wall signs.
9. Approval shall expire within one year of the date of approval unless the applicant
commences the authorized use.
ADOPTED by the City Council this 23rd day of September 2010.
VOTING AYE
Guenthner, Ken
Gmach, George
Hudok, Christopher
Milbrandt, Rosalyn
Thomas, Ron
VOTING NAY
Guenthner, Ken
Gmach, George
Hudok, Christopher
Milbrandt, Rosalyn
Thomas, Ron
___________________________
Ken Guenthner, Mayor
ATTEST:
_____________________________
Daniel J. Donahue, City Administrator City Seal
Engineer’s Memorandum
TO: Kendra Lindahl, City Planner
FROM: Kent Torve, P.E.,
DATE: August 24, 2010
RE: Satellite Shelters
I have reviewed the Site/Landscaping Plan sheet #C1 dated 8-12-10, conducted a site visit, and
have the following review comments:
Stormwater
• The note on west property boundary states “Remove sod and gravel no change in
grades”. However replacing sod with a graveled area that will transport sediment should
have drainage maintained on site, therefore this note should be changed to;
o “Subgrade and gravel shall be graded to provide drainage east/southeast towards
the existing bituminous”.
Address
• The address of the building should be changed to 20095. (Satellite’s existing building that
is noted for removal is 20050).
Wenck Associates, Inc.
1800 Pioneer Creek Ctr.
P.O. Box 249
Maple Plain, MN 55359-0249
(763) 479-4200
Fax (763) 479-4242
E-mail: wenckmp@wenck.com
Hennepin County Property Map - Tax Year: 2010
The data contained on this page is derived from a compilation of records and maps and may contain discrepancies that can only be disclosed by an accurate survey performed by a licensed
land surveyor. The perimeter and area (square footage and acres) are approximates and may contain discrepancies. The information on this page should be used for reference purposes only.
Hennepin County does not guarantee the accuracy of material herein contained and is not responsible for any misuse or misrepresentation of this information or its derivatives.
Selected Parcel Data
Parcel ID: 26-119-23-14-0026
Date Printed: 8/23/2010 9:18:35 PM
Current Parcel Date: 8/3/2010
Owner Name: TH INVESTMENTS LLC
Parcel Address: 20050 75TH AVE N , CORCORAN , MN 55340
Area (sqft): 194659
Area (acres): 4.47
A-T-B: ABSTRACT
Market Total: $291,900.00
Tax Total: $8,663.72
Property Type: INDUSTRIAL-PREF
Sale Code:
Sale Price: $74,750.00
Sale Date: 10/1998Homestead: NON-HOMESTEAD
Page 1 of 1Hennepin County Property Map Print
8/23/2010http://gis.co.hennepin.mn.us/HCPropertyMap/Locator.aspx
Hennepin County Property Map - Tax Year: 2010
The data contained on this page is derived from a compilation of records and maps and may contain discrepancies that can only be disclosed by an accurate survey performed by a licensed
land surveyor. The perimeter and area (square footage and acres) are approximates and may contain discrepancies. The information on this page should be used for reference purposes only.
Hennepin County does not guarantee the accuracy of material herein contained and is not responsible for any misuse or misrepresentation of this information or its derivatives.
Selected Parcel Data
Parcel ID: 26-119-23-14-0014
Date Printed: 8/23/2010 9:16:33 PM
Current Parcel Date: 8/3/2010
Owner Name: TH INVESTMENTS LLC
Parcel Address: 20095 75TH AVE N , CORCORAN , MN 55340
Area (sqft): 78408
Area (acres): 1.80
A-T-B: ABSTRACT
Market Total: $564,000.00
Tax Total: $17,892.54
Property Type: INDUSTRIAL-PREF
Sale Code: WARRANTY DEED
Sale Price: $350,000.00
Sale Date: 06/2010Homestead: NON-HOMESTEAD
Page 1 of 1Hennepin County Property Map Print
8/23/2010http://gis.co.hennepin.mn.us/HCPropertyMap/Locator.aspx
105 South Fifth Avenue
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
LandformSM, SensiblyGreenSM and Site to FinishSM are service marks of Landform Engineering Company.
TO: Corcoran City Council
FROM: Kendra Lindahl, Landform
DATE: September 13, 2010 for the September 23, 2010 City Council Meeting
RE: Request for Metropolitan Agricultural Preserve Designation for 39.34 acres of land
owned by Jerome J. Ratke and Sharon M. Ratke (PID 09-119-22-42-0002) (City file
no. 10-010)
1. Application Request
The landowner is requesting city approval to enter land into the Metropolitan Agricultural Preserves
Program.
Notice of this request was published in the local paper as required by State statute.
2. Background
Chapter 473H of the State Statutes generally requires a minimum of 40 acres to be eligible for
Agricultural Preserve, however, Subd. 3 of the statute provides a 35-acre exception where the
minimum acreage requirement may be reduced to 35 acres provided the land is a single
quarter/quarter parcel and the amount less than 40 acres is due to a public road right-of-way or a
perturbation in the rectangular survey system resulting in a quarter/quarter of less than 40 acres.
The subject property is eligible for this exception.
The property must be zoned long-term agricultural (or Agricultural Preserve in Corcoran), with a
maximum residential density of one house per forty acres. The owner must sign an eight-year
perpetual covenant/agreement to leave the property in agricultural use, and farm using acceptable
practices. In return, there are number of benefits to a landowner who enters into this program,
including the fact that special assessments cannot be levied on Agricultural Preserve property.
The property is located outside of the MUSA and is currently shown as Rural/Ag Residential on the
draft 2030 Future Land Use Map. If the request is approved, the draft map should be modified to
show this property as Agricultural Preserve.
The City has discretion when considering designating land as Agricultural Preserve and must
determine whether the designation has any negative impact for the City. The Comprehensive Plan
states “The City of Corcoran encourages the continuation of agricultural use within the community.
This policy expresses the City’s endorsement of the Metropolitan Agricultural Preserves program. All
land parcels in the City that meet the requirements for eligibility in the Metropolitan Agricultural
Preserves program according to Minn. Stat. Section 473H may apply to the City for enrollment. This
policy is not intended to interfere with agricultural status of any lands prior to adoption of the
Comprehensive Plan.”
Agenda Item ____
Radke Agricultural Preserve Designation (city file 10-010) 2
September 23, 2010
3. Conclusion
The applicant complies with Agricultural Preserve standards and has initiated expiration of the
Agricultural Preserve designation.
Staff has drafted a resolution for approval, contingent upon the recording of the withdrawal
application, which means that the land would be removed from Ag Preserve in 8 years.
4. Recommendation
The City Council should move to adopt the resolution approving designation for this parcel as
Metropolitan Agricultural Preserve to be withdrawn in 8 years and amend the 2030 Future Land Use
Plan map accordingly.
Attachments
1. Location Map
2. Land Use Map
3. Agricultural Preserve Application
RESOLUTION NO. 2010-41
Motion By:
Seconded By:
A RESOLUTION APPROVING A REQUEST FOR METROPOLITAN AGRICULTURAL
PRESERVE DESIGNATION FOR 39.34 ACRES OF LAND (PID 09-119-23-42-0002)
OWNED JEROME J. RATKE AND SHARON M. RATKE
WHEREAS, the below described parcels are located outside of the 2030 Metropolitan
Urban Service Area (MUSA);
WHEREAS, the owners of the described parcels have made official application for their
designation as an agricultural preserve; and
WHEREAS, the owners have also submitted notice of withdrawal, which would remove
the property from Agricultural Preserve in 8 years;
WHEREAS, the requirements regarding size, covenants, development density and other
stipulations of the act are deemed legally satisfied.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
CORCORAN, MINNESOTA, that the following properties on property legally described
below are hereby designated as Agricultural Preserve:
West ½ of the West ½ of the SE ¼ except Road, Hennepin County, Minnesota
FURTHERMORE, approval of the Agricultural Preserve Designation is approved
contingent upon filing both the entry and withdrawal applications concurrently.
BE IT FURTHER RESOLVED, the above properties be classified as “Agricultural
Preserve” in the 2030 Future Land Use Plan of the Comprehensive Plan and the related
zoning district, which will create more stringent zoning for the duration of the requested
designation. No subdivisions can occur unless and until said properties are removed
from the Ag Preserve Program.
Resolution 2010-41
Page 2
ADOPTED by the City Council this 23rd day of September 2010.
VOTING AYE
Guenthner, Ken
Gmach, George
Hudok, Christopher
Milbrandt, Rosalyn
Thomas, Ron
VOTING NAY
Guenthner, Ken
Gmach, George
Hudok, Christopher
Milbrandt, Rosalyn
Thomas, Ron
___________________________
Ken Guenthner, Mayor
ATTEST:
_____________________________
Daniel J. Donahue, City Administrator City Seal
Hennepin County Property Map - Tax Year: 2010
The data contained on this page is derived from a compilation of records and maps and may contain discrepancies that can only be disclosed by an accurate survey performed by a licensed
land surveyor. The perimeter and area (square footage and acres) are approximates and may contain discrepancies. The information on this page should be used for reference purposes only.
Hennepin County does not guarantee the accuracy of material herein contained and is not responsible for any misuse or misrepresentation of this information or its derivatives.
Selected Parcel Data
Parcel ID: 09-119-23-42-0002
Date Printed: 9/13/2010 6:02:52 PM
Current Parcel Date: 9/3/2010
Owner Name: JEROME J RATKE ETAL
Parcel Address: 21735 CO RD NO 30 , CORCORAN , MN 55340
Area (sqft): 1713543
Area (acres): 39.34
A-T-B: ABSTRACT
Market Total: $379,000.00
Tax Total: $3,352.68
Property Type: FARM
Sale Code:
Sale Price: $0.00
Sale Date: / Homestead: HOMESTEAD
Page 1 of 1Hennepin County Property Map Print
9/13/2010http://gis.co.hennepin.mn.us/HCPropertyMap/Locator.aspx
ROADSCHUTTE
GLEASON ROAD
JUBERT
LAKE
MEISTER ROAD
OLD SETTLERS RD
HORSESHOE TRAIL
STIEG RD
WILLOW DRIVEHACKAM ORE ROADTRAIL HAVEN ROADCAIN ROADO A K D A L E D R
STR EH LER ROAD
PIONEER TR
COUN TY R OAD 117
ROLLLING HILLS RDLARKIN RD
(62ND AVE N)
TOWNSHIP OF HASSAN
CITY OF GREENFIELDCITY OF MAPLE GROVECITY OF M EDINA
SCOTT LAKEBECHTOLD ROADEiGH
EsGH
E¢GH
IïKL
IöKL
EiGH
E¼GH
EsGH
MORINLAKE
GOOSELAKE
COOKLAKE
RUSH CREEK
3/23/2013
3/12/2012
2/22/2009
3/12/2012
3/12/2012 3/12/2012
2/22/2009
2/22/2009
2/11/2011 2/22/2009
3/23/2013
3/12/2012
2/22/2009
October 7, 2009
Draft 2030 FutureLand Use Plan
I:/504/50408144/GIS/ComPlan/Maps/2030 flu1.mxd
4
3,000 0 3,0001,500 Feet
City ofCORCORAN
2030 Comprehensive Plan
Figure 9
City Limit
Staging Boundaries
Wetlands
Rural/Ag Residential
Existing Residential
Low Density Residential
Medium Density Residential
Mixed Residential
High Density Residential
Rural Service/Commercial
Commercial
Mixed Use
Business Park
Light Industrial
Public/Semi-Public
Parks/Open Space
Golf Course
Agricultural Preserve (Date of Expiration)
Open Water
*The Future Land Use plan depicts the location and intensity of future development through a variety of land use types. This plan is intended to guide future development however the City has discretion to amend (with Metropolitan Council approval) the plan in response to landowner/ developer requests or response to other system plans.
105 South Fifth Avenue
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
LandformSM, SensiblyGreenSM and Site to FinishSM are service marks of Landform Engineering Company.
TO: Corcoran City Council
FROM: Kendra Lindahl, Landform
DATE: September 16, 2010 for the September 23, 2010 City Council Meeting
RE: Corcoran Wildlife Preserve. Final Plat for 118.26 acres located south of County
Road 50 (City File No. 10-009)
Review Deadline: November 9, 2010
1. Application Request
Joseph Mattsson has submitted a request for approval of a final plat for a subdivision that will
include 11 residential lots. There is an existing farm on the eastern portion of the property.
2. Context
Background
Preliminary plat was approved on September 27, 2007 (Res. 2007-72) with 8 findings and
conditions. On September 15, 2008, the applicant submitted a letter requesting a one year
extension to the preliminary plat approvals. This request was administratively approved on
September 22, 2008 and extended the preliminary plat approval until September 27, 2009. The
landowner requested another 1 year extension as allowed by ordinance. This final extension was
granted and the complete final plat application must be filed at the City prior to September 27, 2010
or the preliminary approvals expire.
Zoning and Land Use
The subject property is designated Rural/Ag Residential on the 2020 Future Land Use Map and is
zoned Rural Residential. The southern portion of the lot is located in the Shoreland Overlay District.
This portion of the property is also designated as wetland and is located in the Floodplain Overlay
District.
The surrounding properties are designated Rural/Ag Residential on the 2020 Future Land Use Map
and is zoned Rural Residential.
3. ANALYSIS:
Staff has reviewed the application for consistency with Comprehensive Plan, Zoning Ordinance,
Subdivision Ordinance and City Code requirements, as well as City policies. The City Engineer’s
comments are incorporated into this staff report and resolution and the detailed comments are
included in the attached engineering memos.
Agenda Item _____
Corcoran Wildlife Preserve (10-009) 2
September 23, 2010
A. Level of City Discretion in Decision-Making
The City’s discretion in approving a final plat is limited to whether or not the proposed plat meets the
standards outlined in the City’s subdivision and zoning ordinance and the conditions of preliminary
plat approval. If it meets these standards, the City must approve the final plat.
B. Consistency with Ordinance Standards
Staff has reviewed this request for compliance with ordinance standards.
Final Plat
The applicant is requesting approval of a final plat to create 11 lots. The lots range in size from 2.65
to 81.75 acres and are consistent with the preliminary plat.
Streets
The final plat includes dedication of a new public street “Mattsson Road”. The road has a single
curb cut from County Road 50 and bisects the site ending on the west property line. This would
allow a future road extension should the properties to west develop in the future. Because this road
extension is not planned at this time, the applicant has provided a temporary cul de sac in an
easement. The cul de sac would be removed and the easement could be vacated when the street is
extended. Staff has included a condition requiring preparation of easement documents by the city
attorney for filing.
Parks and Trails
Park dedication is required for the 10 new lots, but not the lot with the existing home. An on-road
trail is planned for County Road 50 and will be constructed within the right-of-way as part of a future
County Road 50 improvement. The applicant has provided a trail easement along the west
boundary of the lot line and park dedication credit shall be given for the net area of the trail
easement as allowed by ordinance.
Wetlands
The southern 79.80 acres of the project is encompassed by Minnesota DNR wetland 27-420. South
Rush Creek drains through this wetland. The plans show a 25-foot wetland buffer and do not show a
wetland buffer setback as required by ordinance. The wetlands are high quality and must be
protected by an average wetland buffer of 50 feet and a wetland buffer structure setback of 15 feet
(65 feet total) per Section 1050.010, Subd. 5 of the Zoning Ordinance. The plans must be revised to
show the wetland buffer and the wetland buffer setback.
Permanent wetland buffer monumentation is required per Section 1050.010, Subd. 7 of the Zoning
Ordinance and has been shown on the plans, but does not comply with the ordinance spacing
requirements and must be revised.
Corcoran Wildlife Preserve (10-009) 3
September 23, 2010
The buffer area shall have vegetation established and maintained per Section 1050.020, Subd. 6 of
the Zoning Ordinance. The plans must be revised to reflect this.
Floodplain and Shoreland District boundaries must be shown the preliminary plat.
Other Agency Review
The applicant must obtain approval of Elm Creek Watershed Management Commission prior to
release of the final plat. They must comply with any conditions from the watershed.
The septic permits are required to be reviewed and approved by Hennepin County prior to issuance
of building permits.
C. Conclusions
Staff has reviewed the plat for consistency with the applicable standards outlined in the
Comprehensive Plan, Zoning Ordinance and Subdivision Ordinance. Staff noted in the staff report
the outstanding that must be addressed and we have included conditions in the attached draft
resolution to address these issues.
6. RECOMMENDATION:
Move to adopt the resolution approving a Final Plat for Corcoran Wildlife Preserve.
Attachments
a. Resolution Approving Final Plat
b. Engineer’s Memo dated September 16, 2010
c. Bonestroo engineer’s memo dated December 20, 2007
d. Location Maps
e. Resolution 2007-72 approving preliminary plat
f. Approved Preliminary Plat
g. Letter from Applicant dated September 10, 2010
h. Final Plat graphics dated August 27, 2010
i. Temporary Cul de Sac Easement and Trail Easement over Lot 7, Block 1
j. Temporary Cul de Sac Easement and Trail Easement over Lot 4, Block 2
k. Pond Maintenance Agreement
RESOLUTION NO. 2010-40
Motion By:
Seconded By:
A RESOLUTION APPROVING A FINAL PLAT FOR “CORCORAN WILDLIFE
PRESERVE” ON COUNTY ROAD 50
WHEREAS, Joseph Mattsson has requested approval of a final plat to allow subdivision
of the existing 118-acre parcel into 11 lots on property legally described as:
That part of the Northeast Quarter of the Northeast Quarter, Section 28, Township
119, Range 23, Hennepin County, Minnesota lying North of the South 330 feet
thereof.
AND
The Northwest Quarter of the Northeast Quarter of Section 28, Township 119, Range
23, Hennepin County, Minnesota, except that part of said Northwest Quarter of the
Northeast Quarter lying Southeasterly of the following described line:
Commencing at a point on the South line of said Northwest Quarter of the Northeast
Quarter 260 feet Easterly of the Southwest corner of said Northwest Quarter of the
Northeast Quarter, as measured along said South line; thence Northeasterly to a
point on the East line of said Northwest Quarter of the Northeast Quarter 460 feet
South of the Northeast corner of said Northwest Quarter as measured along the East
line of said Northwest Quarter of the Northeast Quarter, and there terminating.
That part of the Southeast Quarter lying South of County Road 50, except the West
462 feet thereof, Section 21, Township 119 North, Range 23, West of the Fifth
Principal Meridian.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the
request by Joseph Mattsson for a final plat for Corcoran Wildlife Preserve and,
1. A final plat is approved to create 11 lots for Corcoran Wildlife Preserve, in
accordance with the revised plans received by the City on August 27, 2010,
except as amended by this resolution.
FURTHER, that the following conditions be met prior to release of the final plat for
recording with the County:
2. The escrow for the preliminary plat application shall be brought to a positive
balance.
3. The escrow account for the final plat application shall be brought to a positive
balance.
Resolution 2010-40
Page 2
4. Park dedication is required for the 10 new lots, but not the lot where the existing
home is located. Credit shall be given for the net trail easement area as allowed
by City Code. The developer must provide the city with the gross and net area
of the trail easement for calculation of credit. Park dedication shall be subject to
the park dedication fees in place at the time of release of final plat for filing.
5. The final plat shall be revised to address all conditions of approval.
6. The plans are subject to review and approval by Elm Creek Watershed
Management Commission. The applicant shall comply with all conditions of
watershed approval.
7. The applicant shall comply with the conditions required by Hennepin County
Transportation Department.
8. The applicant shall comply with all conditions in the City Engineer’s memo dated
September 16, 2010.
9. The applicant shall provide the approved preliminary and final plat drawings to
the City in AutoCAD format.
10. The plans must be revised to show the average wetland buffer of 50 feet and a
15-foot wetland buffer structure setback on the plans as required by Section
1050.010, Subd. 5 of the Zoning Ordinance.
11. The buffer area shall have vegetation established and maintained per Section
1050.020, Subd. 6 of the Zoning Ordinance. The landscape plans shall be
revised accordingly.
12. The easement documents shall be prepared by the city attorney for filing.
13. The maintenance agreement shall be reviewed by the city attorney. The city
attorney must approve these documents prior to recording.
14. The developer shall enter into a development contract with the city of Corcoran
for the proposed improvements. The development contract includes a financial
guarantee for the site improvements.
FURTHER, that the following conditions be met prior to issuance of building permits:
15. All permanent wetland buffer monument signs must be erected along the wetland
buffer line as required by Section 1050.010, Subd. 7 of the City Code.
a. Wetland signs shall be purchased from the City.
b. Wetland buffers signs must be installed at each lot line where it crosses
a wetland buffer, and where needed to indicate the contour of the buffer,
with a maximum spacing of 200 feet of wetland edge. The plans shall be
revised accordingly.
c. The final locations must be inspected and approved by City staff.
16. Lot corner monuments shall be installed as required by the Subdivision
Ordinance. The final locations must be inspected and approved by City staff.
Resolution 2010-40
Page 3
17. Homeowner’s association documents or covenants are proposed to be created.
Copies of these documents shall be provided to the city for review and approval.
The documents must be recorded at Hennepin County and proof of recording
provided to the city.
18. The applicant shall comply with the conditions required by Hennepin County
Human Services Department and any amendments thereto.
19. The applicant shall provide proof of recording the final plat, resolutions,
development contract, maintenance agreement and easements at Hennepin
County.
FURTHER, that the following conditions be met:
20. The applicant must file the final plat and related documents at Hennepin County
within 2 years of the date of approval or the approval shall expire.
ADOPTED by the City Council this 23rd day of September 2010.
VOTING AYE
Guenthner, Ken
Gmach, George
Hudok, Christopher
Milbrandt, Rosalyn
Thomas, Ron
VOTING NAY
Guenthner, Ken
Gmach, George
Hudok, Christopher
Milbrandt, Rosalyn
Thomas, Ron
___________________________
Ken Guenthner, Mayor
ATTEST:
_____________________________
Daniel J. Donahue, City Administrator City Seal
Engineer’s Memorandum
TO: Kendra Lindahl, City Planner
FROM: Kent Torve, P.E.,
DATE: September 16, 2010
RE: Corcoran Wildlife Preserve
I have reviewed the plans dated 8/23/2010 (for compliance with the Bonestroo letter dated
December 20, 2007) and stormwater report dated August 2010 with model runs dated 7/23/2007
and have the following comments:
o The project representatives have discussed beginning construction in the fall of
2010, and to expedite possible construction the developer’s engineer can submit
some items noted below prior to construction for City review. These items
include review comments in the attached letter on castings, rip rap details,
manhole sumps etc. This approach will allow construction to begin under the
current set of plans, with changes as noted below.
Stormsewer
· The 15-inch pipe from the wetland in Block 2 shall be increased to 24-inch RCP. The
supporting reason is the pipe size upstream under CR 50 is 24-inch, so the development
needs to provide the same capacity towards Pond 2.
o This does not appear to affect the stormwater calculations, since the 15-inch was
not included in Pond 2’s model setup.
o The invert elevation of 982.5 shall remain since it appears to be set for
maintaining the wetland. Therefore a small box weir needs to be fabricated to
allow for full 24-inch flow at one foot of head, and the EOF elevation shall
remain at 983.5. This design can be discussed and reviewed with Wenck prior to
construction.
· The 21-inch RCP downstream of MH 103 (under the street and to Pond 2) shall be
increased to 27-inch to account for road drainage.
Wenck Associates, Inc.
1800 Pioneer Creek Ctr.
P.O. Box 249
Maple Plain, MN 55359-0249
(763) 479-4200
Fax (763) 479-4242
E-mail: wenckmp@wenck.com
Need 2ndCB at thislocation.Need 2ndCB at thislocation.
See next page.
These comments still applyaccording to Dec. 20 reviewletter.
Hennepin County Property Map - Tax Year: 2010
The data contained on this page is derived from a compilation of records and maps and may contain discrepancies that can only be disclosed by an accurate survey performed by a licensed
land surveyor. The perimeter and area (square footage and acres) are approximates and may contain discrepancies. The information on this page should be used for reference purposes only.
Hennepin County does not guarantee the accuracy of material herein contained and is not responsible for any misuse or misrepresentation of this information or its derivatives.
Selected Parcel Data
Parcel ID: 21-119-23-44-0004
Date Printed: 9/14/2010 2:41:37 PM
Current Parcel Date: 9/3/2010
Owner Name: JOSEPH M & JULIE A MATTSSON
Parcel Address: 21595 CO RD NO 50 , CORCORAN , MN 55340
Area (sqft): 2452926
Area (acres): 56.31
A-T-B: ABSTRACT
Market Total: $514,700.00
Tax Total: $5,238.32
Property Type: FARM
Sale Code:
Sale Price: $146,000.00
Sale Date: 08/2000Homestead: HOMESTEAD
Page 1 of 1Hennepin County Property Map Print
9/14/2010http://gis.co.hennepin.mn.us/HCPropertyMap/Locator.aspx
Hennepin County Property Map - Tax Year: 2010
The data contained on this page is derived from a compilation of records and maps and may contain discrepancies that can only be disclosed by an accurate survey performed by a licensed
land surveyor. The perimeter and area (square footage and acres) are approximates and may contain discrepancies. The information on this page should be used for reference purposes only.
Hennepin County does not guarantee the accuracy of material herein contained and is not responsible for any misuse or misrepresentation of this information or its derivatives.
Selected Parcel Data
Parcel ID: 28-119-23-11-0001
Date Printed: 9/14/2010 2:58:38 PM
Current Parcel Date: 9/3/2010
Owner Name: JOSEPH M & JULIE A MATTSSON
Parcel Address: 52 ADDRESS UNASSIGNED , CORCORAN , MN 00000
Area (sqft): 2624414
Area (acres): 60.25
A-T-B: ABSTRACT
Market Total: $45,400.00
Tax Total: $194.16
Property Type: FARM
Sale Code:
Sale Price: $0.00
Sale Date: / Homestead: HOMESTEAD
Page 1 of 1Hennepin County Property Map Print
9/14/2010http://gis.co.hennepin.mn.us/HCPropertyMap/Locator.aspx
To the City of Corcoran
As of right now we don’t have any homeowners associations documents or private
covenants in place but we are putting one together and will be forwarded to the city as
soon as possible.
Joe Mattsson
21595 County Rd. 50
Corcoran Mn. 55340
City of Corcoran
City Council Meeting Minutes
September 9, 2010
9a.
The Corcoran City Council met on September 9, 2010, at City Hall in Corcoran, Minnesota. Present were, Mayor
Guenthner, Councilor Hudok, Councilor Milbrandt, and Councilor Thomas. Also present were City Administrator
Donahue, Public Safety Director Gormley, Public Works Superintendent Meister, City Attorney Carson and Deputy Clerk
Heinecke. Councilor Gmach was absent.
Mayor Guenthner called the meeting to order at 7:00 pm.
1. Call to Order / Roll Call 2. Pledge of Allegiance
3. Agenda Approval
MOTION: made by Hudok, seconded by Milbrandt to approve the agenda as presented.
Voting Aye: Guenthner, Hudok, Milbrandt, and Thomas. (Motion carried 4:0).
4. Open Forum
Pat Hank 9425 Trail Haven Road requested council to review the ordinances and provide feedback to the planning
commission. 5. Presentations
None 6. Planning Business / Landform
None 7. Engineering / Wenck
None
8. Consent Agenda
a. Draft Minutes of 08/26/10 Council Meeting
MOTION: made by Thomas, seconded by Hudok to approve the consent agenda as presented.
Voting Aye: Guenthner, Hudok, Milbrandt, and Thomas. (Motion carried 4:0).
9. Public Hearing
a. Public Nuisance-Hearing on Order to Remove
At 7:11 pm Mayor Guenthner opened a Public Hearing related to a poultry manure nuisance complaint. No one appeared. MOTION: made by Milbrandt, seconded by Hudok to close the public hearing at 7:12 pm.
Voting Aye: Guenthner, Hudok, Milbrandt, and Thomas. (Motion carried 4:0).
MOTION: made by Thomas seconded by Hudok to approve Resolution 2010-35 as presented.
Voting Aye: Guenthner, Hudok, Milbrandt, and Thomas. (Motion carried 4:0).
10. Staff Reports / Memos/Commissions
a. Performance Report
b. Development Review Committee (DRC) Report
c. Ordinance Update Budget
d. Long Term Debt Forecast Report
All reports were reviewed by council.
11. Unfinished Business
a. Public Works Facility Update
Mayor Guenthner reported discussion continues with interested parties and expects more information for the next council
meeting.
b. 2010-2011 Liability Insurance
Shaun Irwin of Anderson Agency presented the insurance premium summary for the period 8/10 to 8/11.
MOTION: made by Thomas, seconded by Milbrandt to approve insurance premium as presented. The city declines
$2,500 All Lines Deductible and $1,000,000 Umbrella coverage.
Voting Aye: Guenthner, Hudok, Milbrandt, and Thomas. (Motion carried 4:0).
City of Corcoran
City Council Meeting Minutes
September 9, 2010
9a.
12. New Business
a. Resolution 2010-33. Approval of 2011 Preliminary City Property Tax Levy MOTION: made by Thomas, seconded by Hudok to approve Resolution 2010-33 with General Fund Levy of $2,411,777
and Debt Service levy of $320,678 for a total preliminary levy of $2,732,455.
Voting Aye: Guenthner, Hudok, Milbrandt, and Thomas. (Motion carried 4:0).
b. Establishing Date for Public Hearing on 2011 Budget MOTION: made by Thomas, seconded by Hudok to approve Truth in Taxation Public Hearing dates as set forth in
Resolution 2010-33.
Voting Aye: Guenthner, Hudok, Milbrandt, and Thomas. (Motion carried 4:0).
c. Establishing Dates for November Council Meetings 13. MOTION: made by Thomas, seconded by Hudok to approve changes to council meeting dates as follows.
November 11, 2010 rescheduled to November 8, 2010
November 25, 2010 rescheduled to November 22, 2010
December 23, 2010 rescheduled to December 20, 2010
Voting Aye: Guenthner, Hudok, Milbrandt, and Thomas. (Motion carried 4:0).
14. Claims as Presented
a. Escrow Claims (Fund #500)
None
b. Building Inspections Claims MOTION: made by Milbrandt, seconded by Hudok to approve building inspection claims as presented.
Voting Aye: Guenthner, Hudok, Milbrandt, and Thomas. (Motion carried 4:0).
c. All Other Claims As Presented
MOTION: made by Hudok, seconded by Thomas to approve all other claims as presented.
Voting Aye: Guenthner, Hudok, Milbrandt, and Thomas. (Motion carried 4:0).
MOTION: made by Milbrandt, seconded by Hudok to adjourn the regular meeting.
Voting Aye: Guenthner, Hudok, Milbrandt, and Thomas. (Motion carried 4:0).
Meeting adjourned at 8:25 pm
City of Corcoran
County of Hennepin
State of Minnesota 9b.
RESOLUTION NO. 2010-34
Motion By:
Seconded By:
A RESOLUTION ACCEPTING A DONATION OF CASH FROM THE CITY OF
GROVE CITY
WHEREAS, The City of Grove City has made a contribution to the City of Corcoran in the
amount of $500.00; and
WHEREAS, The City of Grove City expressed gratitude for the use of The City of
Corcoran’s grass rig.
WHEREAS, The City Council finds that it is appropriate to accept the donation offered for the
benefit of the general fund.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran
accepts the donation from The City of Grove City of $500.00 with much appreciation.
VOTING AYE VOTING NAY
Guenthner, Ken Guenthner, Ken
Gmach, George Gmach, George
Hudok, Christopher Hudok, Christopher
Milbrandt, Rosalyn Milbrandt, Rosalyn
Thomas, Ron Thomas, Ron
Whereupon, said Resolution is hereby declared adopted on this 23nd day of September
2010.
______________________________
Kenneth Guenthner - Mayor
ATTEST:
____________________________________ City Seal
Daniel Donahue – City Administrator/Clerk
Agenda 9a
CITY OF CORCORAN
PLANNING COMMISSION MEETING MINUTES
Thursday, September 2, 2010
1. Chair Hank called the Planning Commission meeting of July 1, 2010 to order at 7:00 p.m.
Present were Commissioners, Darrell Krueger, Pat Hank, Dean Jacobs, Robert Laddusaw.
Ricky Ravnholdt, and Pat Ellinger.
Absent: None
Others present for the meeting included: Alternate Commissioner Nell Kadlac, Comp Plan
Consultant Tina Goodroad, City Planner Kendra Lindahl, Council Liaison George Gmach,
City Administrator Dan Donahue.
2. Pledge of Allegiance
3. Open Forum. None
4. Approval of :
a. Agenda. MOTION made by Hank, seconded by Jacobs to approve agenda as
presented. Voting Aye: Krueger, Hank, Ravnholdt, Jacobs, Ellinger, and Laddusaw
(Motion carried 6:0).
b. July 1, 2010 Minutes. MOTION by Hank, seconded by Krueger to approve minutes
as presented. Voting Aye: Krueger, Hank, Ravnholdt, Jacobs, Ellinger, and
Laddusaw; (Motion carried 6:0).
5. Unfinished Business-None
6. New Business
a. PC File 10-006. Park Place Storage, 6415 Co. Rd. 19, Corcoran. CUP
Amendment and Site Plan Amendment. Public Hearing.
i. Hearing opened by Chair Hank. No one from the public spoke.
ii. MOTION by Krueger and seconded by Hank to close the public heating.
Voting Aye: Krueger, Hank, Ravnholdt, Jacobs, Ellinger, and Laddusaw
(Motion carried 6:0).
iii. Commissioners asked several questions of the applicant. They also
discussed the merits and issues laid out in the proposed resolution.
iv. MOTION by Krueger and seconded by Hank to approve the proposed
resolution submitted by staff with items 8c and 8e consolidated into a
single finding. Voting Aye: Krueger, Hank, Ravnholdt, Jacobs, Ellinger,
and Laddusaw (Motion carried 6:0).
b. PC File 10-007. Satellite Shelters, Inc., 20050 & 20097 75th Ave. No., Corcoran.
CUP Amendment and Site Plan Amendment.
i. Hearing opened by Chair Hank. No one from the public spoke.
ii. MOTION by Krueger and seconded by Hank to close the public heating.
Voting Aye: Krueger, Hank, Ravnholdt, Jacobs, Ellinger, and Laddusaw
(Motion carried 6:0).
Planning Commission Minutes 3
September 2, 2010
iii. Commissioners asked several questions of the applicant. They also
discussed the merits and issues laid out in the proposed resolution.
iv. MOTION by Ravnholdt and seconded by Krueger to approve the
proposed resolution submitted by staff with items XXX. Voting Aye:
Krueger, Hank, Ravnholdt, Jacobs, Ellinger, and Laddusaw (Motion
carried 6:0).
c. Ordinance Update Discussion. Several Zoning Ordinances were prepared and
reviewed by the PC to fix issues and provide clarity to existing sections in
addition to creating new zoning districts for residential that will help implement
the Comprehensive Plan.
i. 1030.020 Accessory Buildings, Structures, Uses and Equipment:
1. PC reviewed the draft. PC discussion and direction: create
definitions to clarify an “agricultural use” and “hobby Farm” .
Determine what level of ag use will be considered for exemption
to the size and accessory building design requirements.
2. PC discussed proposed size limits per lot size and agreed with
the updates/changes. PC liked that attached garages are not
considered in the accessory building total square footage. PC
directed staff to have a “cap” on total square footage of 3,500 sq
ft without a CUP. PC directed staff to consider other options to
the accumulated floor area as related to the principal building.
3. PC discussed the proposed provision to allow temporary pole
and canvas structures- no unanimous direction however it
appeared that more were not in favor of it.
4. PC expressed concern of the design requirements for compatible
roof pitch vs just compatible design. PC directed staff to review
that language.
5. PC directed staff to clarify Subd 4 regarding architectural
standards for accessory buildings related to ag use.
ii. Holding Zone:
1. Discussed the use of the AG district as a holding zone. It is
generally understood that the purpose of the AG district is to
allow some limited use of the property as agriculture during this
interim period before municipal services are available and an
application is made for a rezoning which would be made
consistent with the Comprehensive Plan. PC generally agreed to
consider rezoning existing residential properties (shown as such
on the 2030 Comp Plan) to the RSF-1 as it better reflects the
existing uses. Direct staff to map this proposed change.
2. Some PC members discussed the issue of low density within the
MUSA and timing by which services will actually reach these
properties. Gmach commented that he believes there is too
much land that was included into the MUSA. PC discussed
ways to allow development of building rights with ghost platting
Planning Commission Minutes 3
September 2, 2010
remaining area (base on density in comp plan). Or cluster based
on comp plan density on larger acreage with community septic.
Conclusion of discussion appeared to be most in favor of
continuing the AG/HZ zoning as an intended holding zone.
7. Reports
8. Adjournment. MOTION by Hank and seconded by Ravnholdt to adjourn. All voted in
favor (Motion carried 6:0) at 10:33 pm.
Agenda 9b.
Parks and Trails Minutes 7/20/2010
Page 1
Corcoran Parks and Trails Commission
Tuesday, August 17, 2010
Meeting Minutes
Commissioners Present: Trish Krueger, Robert Vassallo, Chad Robran, Kevin Dale, Val
Nybo, Joan Parks, Rachel Tessmer, Tom Anderson, Student Commissioner Lindsay
Jacobs, Public Works Director Pat Meister. Charles Jacobs was also in attendance
as a substitute for Student Commissioner Michelle Hansmann.
Absent: Alt. Commissioner Joe Mailhot, Alt. Commissioner Glen Monzo, Student
Commissioner Michelle Hansmann, City Administrator Dan Donahue, no Liaison
from City Council present.
Prior to starting the meeting the commission toured the newly finished Memorial Garden.
1. Chair Krueger called the meeting to order at 7:25 pm in the Corcoran Civic Center.
Pledge of Allegiance recited.
2. Approval of:
a. Agenda- Agenda amended to move item 6a. Discussion with Public Works
Superintendent Pat Meister to 5a. and to add a new item 6a. Fee schedule
for Ball Field Rental.
Motion: by Robran, Second by Dale to accept agenda as amended.
Voting Aye: All present (Motion carried 8:0)
b. Minutes of 7-20-10 were reviewed. The following changes were suggested:
1. Item 2b-motion should show that Robran was seconder.
2. Item 5a-misspelling of Parks and Trails (instead of Parks and
Trains)
3. Item 8a-Correct dates for Corcoran Daze should be August 20,21
Motion: by Robran, Second by Dale to approves draft minutes of July 20,
2010 as amended. Voting Aye: All present (Motion carried 8:0)
3. Open Forum-Rich Asleason, candidate for Corcoran City Council introduced himself
to the Commission and the Commission members introduced themselves to him.
4. Presentations-None
5. Old / Unfinished Business:
a. Discussion with PW Superintendent Pat Meister. Several topics were
discussed:
1. Ball Field Lighting: Lights are left on a lot. A timer could be
installed, but then there would be the possibility that the lights would
go out in the middle of a softball game. New teams in the Men’s
softball league may be the source of the problem. Possible
solutions include the addition of better signage and increased
communication with the softball league reminding them of their
responsibility to turn off the lights.
2. Signage at City Park: New signs or refurbishing of existing signs
needed for both entrances. Signs providing directions to fields 1
and 2. Id of fields – should be held on agenda for further
consideration, Hockey Rink signage. Would it be possible to create
Agenda 9b.
Parks and Trails Minutes 7/20/2010
Page 2
a park map with directions to each location? A Committee of
Robran, Dale, Pat Meister and possibly John Hamilton was
established to continue this discussion.
3. General Park Maintenance: In response to questions regarding the
actual cost of Parks maintenance. Park maintenance costs are
being separated out in the budget with the goal of providing more
separation of city maintenance costs and park maintenance costs.
Currently there are daily and weekly park inspections. Park is
mowed weekly, taking 3 8 hour days. OSHA safety rules require
that city employees not work alone in the park.
4. County Road 19 Trail: Three Rivers Parks will not maintain trail in
the winter. Will Corcoran ever take on winter maintenance? Loretto
is currently performing winter maintenance.
5. Soccer Fields: Soccer fields will require end of season maintenance
to prepare for baseball next spring.
6. Memorial Garden: Current PW staffing does not have hours or
expertise to do actual maintenance of flower beds.
7. Well at Picnic Grounds: Providing clean water at the picnic grounds
has been a continuing problem. An additional water well could be
added. A committee of Dale, Robran and Meister was created to
investigate and report back to the Commission with options and
costs.
b. Review of Bonostroo’s updates to 2030 Comp Plan on parks. The
Commission reviewed the revised maps and tables of 2030 Park Facility
Needs, 2020-2030 Park Facility + Land Costs, 2030 Trail Facility + Land
Costs and Grand Total Park + Trail Facility Costs through 2030. The
response to the updated maps was positive: they reflect the changes
requested at the last meeting. The reaction to the Needs and Costs tables
was also generally positive. There were two issues raised: The 2030 Park
Facility + Land Costs for Community Parks lists 25 acres required and land
cost of $25,000/Acre so the Land Cost should be $625,000 not $2,500,000.
This change should be reflected in the rest of the table and in the Grand Total
table. There was also a spirited discussion regarding the use of $25,000 per
acre as the land cost. Consensus was not reached as to what the value
should be but Commission members did agree that the method outlined in
the tables was good and that when accurate land values were supplied the
calculations would reflect actual costs.
MOTION made by Cossette, seconded by Anderson and passed
unanimously to accept the corrections as presented with corrections as
noted.
c. Review of Alcohol usage ordnances. The Commission discussed the
advantages and disadvantages of allowing liquor usage in the City Park:
1. Should alcohol be allowed only by special permit?
2. What is the Rockford School districts position and flexibility
regarding alcohol use on their property?
3. Should the ball fields and the picnic area have the same rules?
4. Is it realistic/advisable to limit beer to 3.2?
5. Cleanup is an issue. Are there others?
Agenda 9b.
Parks and Trails Minutes 7/20/2010
Page 3
The discussion will continue. Robran volunteered to check with the
School District to get their input on the matter.
6. New Business
a. Fee Schedule for Ball Field Use
7. Sub-Committee and Miscellaneous Reports
a. City Council Liaison. No report.
b. Athletic Association-the season has finished.
c. Memorial Park Subcommittee. Memorial Brick samples and forms will be
available at Country Daze. Cost is $50. ($23 goes to Corcoran).
There are several options for benches available. It would be possible
to different style benches in the Memorial Garden since there is the
garden, gazebo and adjacent trails as possible bench locations.
8. Other Business. None
9. Announcements. None
10. Adjourn. Motion: by Dale, Second by Cossette to adjourn. Voting Aye: All
present. (Motion carried 8:0). Adjourned at 9:30 pm.
Respectfully Submitted,
Daniel Donahue
City Administrator
STAFF REPORT / POLICE DEPARTMENT Agenda Item 9c.
Council Meeting:
September 23, 2010
Prepared By:
Chief Sean Gormley
Topic:
Training Partnerships
Action Required:
None – info only
Background-
Our police officers come to us with their college degree and police academy training.
Once hired, the new officer enters a three month “FTO” Field Training Officer program.
And senior officers begin to mentor the new officer. And finally, with this foundation in
place, the new officer now begins to refine their skills with daily contact with our citizen.
Training does not stop here. Each officer is mandated by Minnesota Board of Peace
Officer and Standards & Training to acquire 48 hours of continuing education every
three years. And there is a list of required classes as well as elective classes which the
officers must attend.
I also believe our community expects highly trained and professional police officers.
Therefore, I am always looking for ways to improve the opportunities and how we
deliver training to our officers.
Partnerships-
One of these ways is to build partnerships with Hennepin County Sheriff’s Office and
our neighboring public safety agencies. With the pooling of recourses, all agencies
together can train at a higher level and have access to greater resources.
One such example occurred this past week. Hennepin County Sheriff’s Office and
Corcoran PD partnered and made available to our neighboring agencies a full day of
training held in Corcoran.
The Multi Agency Joint Training event offered;
1. Expectations from HCSO Detectives for officers when calling upon their services
2. Refresher on safety around NMMC Helicopter and landing zone procedures
3. Shooting in and around vehicles
4. Live fire at range
5. Cover & movement skills building
6. Expectations of officers when assisting with K-9 tracking of suspect
Staff Report / Police Department—
Page 2
This training was held in Corcoran (Council Chambers, Civic Center, Range and City
Park) on two separate dates. Sixty officers and deputies from Hennepin County
Sherriff’s Office, Corcoran PD, Dayton PD, Medina PD and Osseo PD attended.
Not only was the training well received, but the fact that we are training with neighboring
agencies which we work with on a daily basis is extremely important.
Conclusion-
I believe these “Partnerships” will allow;
1. Our training budget to remain constant
2. Leverage the resources and training opportunities available through our partners
(Hennepin County Sheriff’s Office and Neighboring Agencies).
3. Extent the diversity of training courses offered
4. Continue building of relationships with HCSO and our Neighboring Agencies
Recommendation –
No action require -
STAFF REPORT / POLICE DEPARTMENT Agenda Item 9d.
Council Meeting:
September 23, 2010
Prepared By:
Corporal John Hamilton
Topic:
Elected Official E-mail Address
Action Required:
Info Only
Background –
At the August 28th, 2010 Council meeting, there was a discussion of handling e-mail
accounts for elected officials.
Past practice was for each elected official to receive their own e-mail account which
could be accessed thru the internet via (OWA) Outlook Web Access. In addition, the e-
mail would be forwarded to a personal e-mail address of the council member’s choice.
The issue of unsolicited / spam type e-mail has been discussed over the past couple of
years. All City of Corcoran e-mail “@ci.corcoran.mn.us” is delivered 1st to a third party
vendor (Postini owned by Google). This paid service pre-filters all e-mail for spam and
virus related content which reduces infection threats and reduces the volume of e-mail
sent to our in house MS Exchange server.
Another important aspect of this service is that it holds our e-mail in an event that our
server is off-line or internet connection is lost. Once service has been restored, all e-
mail is then forward to the City server.
To help get a sense of the volume of e-mails sent to our domain
“@ci.corcoran.mn.us”, we average monthly approximately 20,000 e-mails. Of which,
35% are actually pushed forward to the city server to get a final review for spam or
viruses, then finally sent to the recipient inbox - Outlook.
City Council requested the 4 action items for staff-
1. Deactivate the five elected official’s city e-mail accounts.
a. This has been completed – City Staff was provided with the elected
officials personal e-mail accounts.
2. (a) Remove any elected official’s e-mail accounts from City Website and
(b) create a clear understanding on how a citizen can contact elected officials.
a. City Hall Office Manager Jill Smith-Arens handles the City Website and
has completed the reference to e-mail addresses.
Staff Report / Police Department—
Page 2
b. City Hall Office Manager Jill Smith-Arens has this on her list of City
Website updates and action is pending.
i. e-mail account general@ci.corcoran.mn.us will be forwarded to
jsmith-arens@ci.corcoran.mn.us
3. Remove – relocate the historical data from the City Council main page.
a. City Hall Office Manager Jill Smith-Arens has moved this information to a
sub-page of the Council and Commissions home page.
4. Any other recommendations that I made suggest –
a. I have been in discussion with City Administrator Donahue with the
suggestion of updating our Data Retention Schedule. It is my
understanding that many cities have a 60 day – data retention for all
archived e-mail which has not been saved by the user.
i. Example – user receives an e-mail, reads it and then deletes it –
this would only be available for retrieval for 60 days, after that point,
would not be included with archived city data.
ii. Example – user receives an e-mail, reads it and saves it to their in-
box – that e-mail would be available as long as the user keeps that
e-mail. However, the 60 day window would begin once the user
deletes that e-mail message.
b. City Administrator Donahue will research this and bring back a final
recommendation for City Council at a later meeting.
Recommendation –
Review Data Retention Schedule for e-mail messages.
ADMINISTRATOR’S REPORT Agenda Item No. 11a
Council Meeting:
September 23, 2010
Prepared By:
Dan Donahue, Administrator
Topic:
Performance Review of Administrator and
Public Safety Director
Action Required:
Review and establish plan with dates
Summary:
The council requested that performance reviews for the two employees who report to
the council, the administrator and the public safety director, be performed in October of
every year. In the council packet are the job descriptions and proposed evaluation forms
for both positions. The council used both for the review process in 2009. I have included
the review process on this agenda as a means to start the process for this year. The
council should decide the specific processes to be followed for this review. The council
may also want to discuss the adequacy of the previous process and if this is sufficient
for 2010. I suggest that you might want to give yourself a month and conclude at the
October 28th council meeting.
I have a couple of comments regarding the administrator’s review process. The review
form in the packet has a couple of parts. The very first part asks questions that directly
pertain to the job description as it is currently written. After this, there are some blank
spaces in which to include additional questions. I have three questions I think are
important to ask an administrator that are not adequately covered in the Questionnaire
and you might want to add them:
1. An administrator serves at least three constituencies-the council, the public, and
employees. Am I doing this and is there a good balance?
2. As the administrator, am I helping you be successful both as a council member
and am I helping the council as a whole be successful?
3. Am I achieving the short term goals satisfactorily that you gave me at thee
beginning of the year? Those short term goals are:
a. Manage the 2010 Budget.
b. Improve the staffing model in the areas of admin/clerical and code
enforcement
c. Delivery of an improved City Hall product.
d. Manage and support the commissions
e. Support and facilitate the PW Facility development process
Administrator’s Report—September 23, 2010
Council Meeting
Page 2
f. Support and facilitate the sewer/water projects utilizing the TIF Fund
The council might want to explore ways to enhance the review process. This might be
accomplished by bringing in additional input from staff, commissions, and citizens.
Appraisal Administrator 1
CORCORAN
PERFORMANCE APPRAISAL
Name: Dan Donahue Reviewer: City Council
Position: Administrator Review Date:
Department: Administration Date Due: 10-2010 (Annual)
Definitions:
RATING: DESCRIPTION:
Exceptional Performance and demonstrated behaviors consistently exceeds standard.
Outcomes are clearly and consistently outstanding resulting in
improvement or new methods, processes/systems or products.
Above Standard Performance and demonstrated behaviors consistently meets and
occasionally exceeds standard. Strong performance on critical objectives,
outcomes are on high side of meeting expectations.
Consistently Meets Standard Performance and demonstrated behaviors consistently meet standard.
Performance is what is expected of a fully qualified individual. Outcomes
meet expectations.
Meets Minimum Standard Performance and demonstrated behaviors meet minimum standards.
Guidance and sometimes instruction is needed to reach expected outcome.
Individual may be in training phase or this rating indicates development
may be needed to consistently meet standard.
Below Standard Performance and demonstrated behaviors do not meet minimum
standards. Excessive guidance and instruction is required to reach
expected outcome. This standard needs immediate attention and
improvement.
OUR POLICY
Our performance appraisal program is designed to provide a basis for better understanding between you and your
manager, with respect to your job performance, potential and development within the organization.
THIS DOCUMENT
This document is intended to summarize discussions regarding job performance standards / objectives and personal goals
that have been ongoing throughout the year. It is also to be used as a tool to help focus discussions and plan development
for future objectives. Managers and employees are expected to review progress towards meeting planned goals and
objectives throughout the year, as part of their normal and routine working relationship.
Appraisal Administrator 2
Name:
I. SPECIFIC JOB RESPONSIBILITY PERFORMANCE FACTORS (These are the high level specific
major activities of work, primary functions of the job)
1. Management and communication with all
employees and consultants to facilitate a
productive working relationship.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
2. Budget preparation & administration of
financial records. Capital Improvements
Planning, Investments and Purchasing.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
3. Funding Options – Manage idle monies, seek out
grants and alternative. Negotiate contracts with
outside service agencies.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
4. Preparation and follow-up of City Council and
Commissions agendas - Educate about City
services and activities.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
5. Represent the City in front of the general public,
news media and government agencies as a
positive image showing professionalism
providing well defined information.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
6. Administer Personnel Policy – Insurance
Benefits, Leaves, Employment Issues & Staffing.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
Appraisal Administrator 3
Name:
7.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
8.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
9.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
10.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
II. GENERAL PERFORMANCE FACTORS
Appraisal Administrator 4
1. Knowledge:
Degree of technical competence in field; ability to
apply that knowledge and stay abreast of new
developments, provides leadership and direction
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
2. Problem Solving and Creativity
Ability to define problems and develop workable
solutions and integrate into processes.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
3. Planning & Organization:
Ability to plan long and short-range objectives/
priorities and develop effective work schedules
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
4. Flexibility & Adaptability:
Ability to respond to changing project
requirements and to meet changing
technical/business needs
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
5. Ability to Work Independently:
Makes positive contributions with minimal
supervision
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
6. Ability to Work with Others:
Willingness to coordinate with others to meet
overall project objectives – demonstrates
leadership and flexibility
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
7. Meets Schedules:
Ability to meet schedules Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
Name:
8. Supports Organization and Vision:
Appraisal Administrator 5
Ability to encourage others to take pride in the
organization, its vision and its people; supports
organization policies and procedures.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
9. Verbal & Written Communication:
Ability to effectively communicate through verbal
interactions, reports, and memos, etc. Can
organize and run effective meetings.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
10. Overall leadership skills:
Behaviors demonstrate ability to effectively plan,
develop and implement overall organizational
objectives
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
11. Customer Focus
Dedication to exceeding expectations of customer’s
internal and external customers.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
12. Risk-Taking
Takes chances based on reasonable expectation of
success.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
13. Broad, Encompassing Perspective
Looks toward the broadest possible view and sees
relationships and patterns.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
14. Learning Ability
Willing and able to learn from situations and
people.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
15 Develops People
Recognizes an individual’s career goals and
creates growth opportunities.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
Appraisal Administrator 6
Name:
III. TRAINING AND DEVELOPMENT
1. Please list courses, workshops, seminars and on-the-job training completed since the last review:
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
2. Please note classroom training or education needed to perform job duties, or that will enhance the employee’s ability
to perform his or her job. Indicate what will be done to make it happen during the next year:
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
3. Please note on-the-job experience(s) needed to perform job duties, or that will help the employee to improve job
performance. Indicate what efforts will be made toward gaining those experiences during the next year:
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
4. Mutual goals that the employee and supervisor are interested in accomplishing and plan(s) for accomplishing them
and measuring performance (refer to the attached goals sheet it you wish):
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
5. Please comment on discussions about constraints or workplace limitations. Indicate any planned action:
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
6. Other developmental plans:
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
Appraisal Administrator 7
Name:
OVERALL PERFORMANCE APPRAISAL
This section is a summarization of the employee's overall performance since the last appraisal. Place an "X" on the performance
continuum that reflects the level of overall performance based on the standards and the overall comments section.
Below Standards Meets Minimum
Standards
Consistently Meets
Standards
Above Standards Exceptional
Comments:
TO BE COMPLETED BY THE EMPLOYEE
You may wish to comment on the performance appraisal you have received. You may wish to use the space below or
submit your comments to your manager and your personnel file.
Comments:
Appraiser and employee both need to sign and date the performance appraisal. Employee’s signature does not necessarily mean
agreement with all items; however it is an indication that this form has been shared with the employee. Please return the signed
form to the City Administrator.
Signature of Appraiser Signature of Employee
Date Date
Job Description
City of Corcoran
Job Title: City Administrator
Department: Administration
FLSA Status: Exempt
Position Status: Regular/Full-Time
Prepared By: Staff/City Council
JOB SUMMARY:
As the Chief Operating Officer of the City, the City Administrator provides leadership to the City
staff and helps the City Council to define, establish and attain overall goals and objectives of local
government. The City Administrator supervises all Department Heads except the Law
Enforcement Department Head. The City Administrator is responsible for the quality of service
provided to citizens by staff and consultants and is responsible for compliance with all legislative,
judicial and administrative obligations established by higher authority.
ESSENTIAL DUTIES AND RESPONSIBLITIES
1. Using knowledge of the scope of services provided by local government and personal
leadership skills the Administrator communicates with the City Council individually and in
meetings to develop priorities for new and existing activities of government.
1.1 Evaluates services provided by the City and develops information for the Council about
options for improving efficiency or matching services more closely to citizen needs.
1.2 Educates the City Council about City services and presents optional approaches for
improvement of delivery, facilitating the process of choosing alternatives.
1.3 Performs research at the request of the Council and presents analysis of the strengths
and weaknesses of various options.
1.4 Seeks to identify common ground among competing interests and facilitates a productive
working relationship among staff and Council.
1.5 Takes a leadership role in projects involving development initiatives approved by the
Council.
1.6 Negotiates and administers contracts for City services with outside agencies.
1.7 Provide material and information as needed to various committees and commissions.
1.8 Coordination of packets and follow-up on directives from the City Council and
Commission and Committee members at meetings.
1.9 Attend City Council, Planning Commission and other Meetings as needed.
2. Represents the City in front of the public, news media and government agencies in a manner
that conveys a positive image of city government and that fosters cooperation and support.
2.1 Being Respectful for individual ideas and interests, the Administrator is sensitive to
diverse audiences in communication regarding city business.
2.2 Follows all legal communications requirements including those relating to public access
to information and open meetings and counsels others regarding appropriate procedure
and content.
2.3 Listens to various individuals and groups, including citizens and other units or agencies of
government and brings that information into the formulation of positions and directions.
2.4 Provides well-defined information to the local media and fosters cooperative professional
relationships with members of the media in order to facilitate accuracy of information
regarding matters of importance and interest.
2.5 Builds working relationships with elected and appointed officials at the federal, state,
county and regional level in order to be in a position to advocate for the best interest of
the City.
Last Updated: January 22, 2009
1
Job Description
City of Corcoran
2.6 Seeks cooperation from others in the form of actions, grants or other desired outcomes
by framing requests in a concise and favorable manner.
2.7 Coordination with consultants/contracted staff to assure that directives are being followed
through on a timely manner with: Attorney, Engineer, Planner, Auditor and Assessor.
3. Directly supervises the Clerk/Treasurer and collateral staff regarding the finance function of
the City and ensures proper maintenance of all official accounting records so they conform to
generally accepted government accounting principles and provide an accurate and current
statement of the City financial condition.
3.1 With staff support, analyzes, interprets, and communicates financial operating results for
the information and guidance of the Council, and provides fiscal direction to all City
departments.
3.2 Ensures that financial records and budgets are maintained and that Council is properly
advised regarding the fiscal position of the City.
3.3 Provides leadership in budget preparation under the direction of the City Council.
3.4 Administers the annual budget and recommends changes in spending on line-items
based on changing conditions in order to balance revenues with expenditures.
3.5 With staff support, oversees purchasing and bid-letting to ensure cost efficiency and
compliance with law.
3.6 Recommends appropriate fee schedules for City services and ensures that project costs
are accurately tracked and charged to the correct accounts.
3.7 Provides technical guidance, directly and through consultants, on financing for capital
improvements, assessments and tax increment financing, grant writing, community and
economic development and redevelopment.
3.8 Manages idle monies according to legally approved investment policies and practices,
and acts in a direct leadership role in debt management and bond issuance to ensure the
most efficient utilization of monies available.
4. Oversees the technical operations of City government and is responsible for compliance with
all legal and financial requirements.
4.1 Ensures that the staff in each department follows appropriate procedures and complies
with city policies and general government requirements.
4.2 Ensures that that all election laws and procedures are followed and that elections are
conducted in an efficient manner.
4.3 Performs directly or through designated subordinates the statutory functions of City Clerk
4.4 Ensures that all records are maintained in a manner consistent with best practices and
that regulations involving data privacy are followed.
4.5 Prepares Request-For-Proposals as directed by the City Council.
5. Under authority granted by the City Council and subject to Council approval directs hiring of
qualified staff, and administration of human resource functions, involving department heads
as appropriate.
5.1 Takes a leadership role in development of employees, employment policy, collective
bargaining, staff compensation and benefit plans.
5.2 Administers the staffing process by recommending staffing levels and then seeking to fill
approved positions with the involvement of Council and department heads.
5.3 Manages performance of staff directly and through department heads.
5.4 Manages the use of outside consultants for those functions of government that are
contracted.
5.5 Signs-off on timesheets, verify use of time off and monitors comp. time.
Last Updated: January 22, 2009
2
Job Description
City of Corcoran
MINIMUM QUALIFICATIONS:
Requires a bachelor’s degree in public administration, urban studies or related field and six or
more progressively responsible years of related experience, or equivalent. Key characteristics
are knowledge of government, knowledge of financial management in a government setting,
leadership, interpersonal relationship and problem solving skills.
PHYSICAL DEMANDS & WORKING CONDITIONS
Most work is in a normal office environment. Limited lifting of ten pounds or less is required.
Travel within the City or region to view properties or attend meetings is likely to occur weekly.
There is occasional exposure to field or construction site conditions when visiting properties
within the City. Attendance at evening Council meetings and related meetings is required.
The City Administrator is responsible for diverse matters, many of which have deadlines and
require significant attention to detail. Approximately 25% of the time, work is performed at the
highest level of detail and pressure of deadlines.
FLSA Status
The job is exempt and does not receive paid overtime or compensatory time-off. Work schedule
is flexible in keeping with the exempt status of the job and reasonable levels of public service.
Some requirements in this job description may exclude individuals who pose a direct
threat or significant risk to the health and safety of themselves or other employees. All
requirements are subject to modification to reasonably accommodate individuals with
disabilities.
Requirements are representative of minimum levels of knowledge, skills, and experience
required. To perform this job successfully, the worker must possess the abilities and
aptitudes to perform each duty proficiently.
This document does not create an employment contract, implied or otherwise, other than
an “at will” employment relationship. City Council retains the discretion to add duties or
change the duties of this position at any time.
Last Updated: January 22, 2009
3
Agenda 10d. ii
Job Description
City of Corcoran
Job Title: Director of Public Safety
Department: Public Safety Position Status: Regular/Fulltime
FLSA Status: Exempt Bargaining Unit: None
Reports to: Corcoran City Council
Summary Statement:
The Director of Public Safety is the Chief Law Enforcement Officer and Director of Emergency
Management. The Director of Public Safety is primarily responsible for the implementation of policies,
records management systems, and programs necessary for the collection of data, police communications,
coordination of mutual aid agreements, apprehension of criminals, and the delivery of all law enforcement
and emergency management services. The Director of Public Safety shall provide effective leadership,
planning, and development. The Director of Public Safety shall evaluate and provide a comprehensive,
fair, and impartial law-enforcement, and emergency management service. The Director of Public Safety
shall ensure department efficiency, and accountability, and command the respect and confidence of
citizens and department personnel at all times. The Director of Public Safety will coordinate with the City
Administrator.
Scope of Responsibility:
The Director of Public Safety is responsible for the overall operations of the Public Safety Department,
including volunteers, programs, and public safety events and serves as the agent of the City and work with
contract Fire Departments. The annual budget is approximately $1,000,000 and there are eight full time
employees and six part time employees reporting directly or indirectly.
Essential Duties of the Job:
1. Plans, organizes, directs, and reviews all operations of the Corcoran Public Safety Department.
1.1. Plans methods and procedures to meet operating needs, review and approve recommendations
for staff organization and assignments, and for reviewing procedures and records;
1.2. Ensures sufficient operation of the department through the development and execution of policies
and programs necessary for the prevention of crime and protection of lives and property;
1.3. Develops program objectives that will guide the future development of the department in terms of
anticipated needs;
1.4. Meets with citizens concerning complaints, activities of the department and other matters of
public interest important in the development of good public relation;
1.5. Serves as the principal liaison to Fire Departments contracted by the city to provide protection
and works with them to plan for meeting future fire service needs;
1.6. Serves as principal spokesperson for the public safety department in front of media and the
public.
2. Recruits and provides supervision for all public safety employees and volunteers.
2.1. Administers the hiring and/or promotion process subject to approvals by the City Council;
2.2. Ensures that all sworn officer candidates meet all Minnesota Board of Peace Officers Standards
and Training requirements;
2.3. Arranges for a psychological review for candidates and, as needed, facilitates a Professional
Interview Board, City Council interviews, written test, physical exams, and a background
investigation;
2.4. Assists in the formulation and implementation of labor and agreements between management
and employee organizations;
2.5. Issues special orders to subordinate officers;
2.6. Reviews operating performance records and reports to determine officers' effectiveness and
efficiency;
2.7. Reviews recommendations on personnel problems and takes disciplinary action;
2.8. Directs and review the preparation of training programs for police officers.
3. Administers the department budget planning, review and cost control program.
3.1. Directs preparation of a budget designed to efficiently meet service levels and working closely
with the City Administrator prepares recommendations for City Council approval;
3.2. Monitors and controls overtime;
3.3. Prepares and direct the preparation of periodic or special reports on department activities and
operations.
4. As Emergency Management Director, prepares emergency plans that meet all State and Federal
requirements.
4.1. Completes the certified Emergency Management certificate program;
4.2. Provides proactive and required training for staff, Council, and citizens consistent with the
Emergency Plan;
4.3. Manages the outdoor warning system and budgets for emergency preparedness programs and
equipment, and implements Emergency Plans when appropriate.
5. Communicates, confers, and works with official representatives of other criminal justice agencies
throughout the county, state, and nation.
5.1. Participates in local, county, state, and national organizations representing the department and
keeping abreast of law enforcement and emergency management requirements;
5.2. Attends meetings, training, and conferences relative to job responsibilities;
5.3. Takes a leadership role promoting collaborative law enforcement and emergency management
partnerships, services and community involvement.
6. Performs other duties of a Police Officer, as required.
Qualifications:
The job requires a bachelor’s degree in police science, criminal justice, public administration, or a related
field and 8 years of progressively responsible work experience, including three years as a supervisor, or
equivalent. The FBI National Academy, Southern Police Institute or Northwestern Staff and Command
may substitute for half of supervisory experience. The job requires the licensure by the Minnesota Board
of Peace Officers Standards and Training. A valid driver’s license and good driving history is required.
A master’s degree in related a field, experience as chief law enforcement officer, completion of
professional leadership program such as FBI National Academy, Southern Police Institute or Northwestern
Staff and Command are preferred. Experience with, and a strong commitment to, community policing and
problem solving, are preferred.
Knowledge, Skills and Abilities:
• Comprehensive knowledge of modern police methods, management, administration, and
demonstrated ability to apply the same;
• Comprehensive knowledge of scientific methods of crime detection and criminal identification;
• Comprehensive knowledge of federal, state, and local laws and ordinances, which are enforced by
the department;
• Comprehensive knowledge of types of uses of firearms, communications, and automotive
equipment used in modern police work;
• Knowledge of functions of federal, state, and local jurisdictions and authorities as they relate to
police work;
• Ability to plan, initiate and carry out long-range programs and department administration, employee
training, law enforcement;
• Ability to plan, evaluate, and direct the work of a large number of subordinates, performing varied
operations connected with police activities;
• Ability to establish and maintain cooperative working relationships with other city officials, state and
federal authorities, and the public;
• Ability to react calmly and quickly in an emergency and to make correct decisions in such cases;
• Ability to prepare and present effective oral and written reports relating to the activities of the police
department;
• Ability to read, analyze, and interpret general technical periodicals, technical procedures, or
governmental regulations;
• Ability to write reports, business correspondence, and procedural manuals;
• Ability to effectively answer questions and present information in one-on-one and small group
situations, to customers and other employees of the organization;
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common
fractions, and decimals and the ability to compute using rates and percents;
• Ability to define problems, collect data, establish facts, and draw valid conclusions;
• Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or
diagram form;
• Ability to deal with problems involving multiple variables;
• Strong interpersonal and good customer service skills.
Physical Demands and Working Environment:
The physical demands described here are representative of those that must be met by an employee
performing essential functions of this job.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle,
or feel objects; use tools, or controls, talk and hear. The employee moves about regularly from office to
field. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel,
crouch, crawl, climb, or twist. The employee must occasionally lift and/or move over 100 pounds.
The majority of the time the jobholder works in an office or controlled environment. However, field duties
expose the job to conditions experienced in police work. The essential functions of this job and can have a
wide range from factors of extreme hot to extreme cold, wet or humidity. There is exposure to sudden
danger or hazards associated with driving, traffic enforcement, rescues, domestic disputes, mentally ill
individuals, or criminal law enforcement. The noise level in the work environment is usually moderate.
Some requirements in this job description may exclude individuals who pose a direct threat or significant
risk to the health and safety of themselves or other employees. All requirements are subject to
modification, in order to make reasonable accommodation for individuals with disabilities.
Requirements are representative of minimum levels of knowledge, skills, and experience required. To
perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty
proficiently.
This document does not create an employment contract, implied or otherwise, other than an "at will"
employment relationship. The City Council retains the discretion to add duties or change the duties of this
position at any time.
1
CORCORAN
PERFORMANCE APPRAISAL
Name: Sean Gormley Reviewer: City Council
Position: Director of Public Safety Review Date:
Department: Police Date Due: 10-01-2010
Definitions:
RATING: DESCRIPTION:
Exceptional Performance and demonstrated behaviors consistently exceeds
standard. Outcomes are clearly and consistently outstanding
resulting in improvement or new methods, processes/systems or
products.
Above Standard Performance and demonstrated behaviors consistently meets and
occasionally exceeds standard. Strong performance on critical
objectives, outcomes are on high side of meeting expectations.
Consistently Meets Standard Performance and demonstrated behaviors consistently meet
standard. Performance is what is expected of a fully qualified
individual. Outcomes meet expectations.
Meets Minimum Standard Performance and demonstrated behaviors meet minimum standards.
Guidance and sometimes instruction is needed to reach expected
outcome. Individual may be in training phase or this rating indicates
development may be needed to consistently meet standard.
Below Standard Performance and demonstrated behaviors do not meet minimum
standards. Excessive guidance and instruction is required to reach
expected outcome. This standard needs immediate attention and
improvement.
OUR POLICY
Our performance appraisal program is designed to provide a basis for better understanding between you and your
manager, with respect to your job performance, potential and development within the organization.
THIS DOCUMENT
This document is intended to summarize discussions regarding job performance standards / objectives and personal
goals that have been ongoing throughout the year. It is also to be used as a tool to help focus discussions and plan
development for future objectives. Managers and employees are expected to review progress towards meeting
planned goals and objectives throughout the year, as part of their normal and routine working relationship.
2
Name:
I. SPECIFIC JOB RESPONSIBILITY PERFORMANCE FACTORS (These are the high level specific
major activities of work, primary functions of the job)
1. Management and communication with all
employees and consultants to facilitate a
productive working relationship.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
2. Budget preparation & administration of
financial records. Capital Improvements
Planning, Investments and Purchasing.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
3. Funding Options – Manage idle monies, seek out
grants and alternative. Negotiate contracts with
outside service agencies.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
4. Preparation and follow-up of City Council and
Commissions agendas - Educate about City
services and activities.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
5. Represent the City in front of the general public,
news media and government agencies as a
positive image showing professionalism
providing well defined information.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
6. Administer Personnel Policy – Insurance
Benefits, Leaves, Employment Issues & Staffing.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
3
Name:
II. GENERAL PERFORMANCE FACTORS
1. Knowledge:
Degree of technical competence in field; ability to
apply that knowledge and stay abreast of new
developments, provides leadership and direction
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
2. Problem Solving and Creativity
Ability to define problems and develop workable
solutions and integrate into processes.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
3. Planning & Organization:
Ability to plan long and short-range objectives/
priorities and develop effective work schedules
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
4. Flexibility & Adaptability:
Ability to respond to changing project
requirements and to meet changing
technical/business needs
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
5. Ability to Work Independently:
Makes positive contributions with minimal
supervision
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
6. Ability to Work with Others:
Willingness to coordinate with others to meet
overall project objectives – demonstrates
leadership and flexibility
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
7. Meets Schedules:
Ability to meet schedules Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
Name:
4
8. Supports Organization and Vision:
Ability to encourage others to take pride in the
organization, its vision and its people; supports
organization policies and procedures.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
9. Verbal & Written Communication:
Ability to effectively communicate through verbal
interactions, reports, and memos, etc. Can
organize and run effective meetings.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
10. Overall leadership skills:
Behaviors demonstrate ability to effectively plan,
develop and implement overall organizational
objectives
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
11. Customer Focus
Dedication to exceeding expectations of customer’s
internal and external customers.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
12. Risk-Taking
Takes chances based on reasonable expectation of
success.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
13. Broad, Encompassing Perspective
Looks toward the broadest possible view and sees
relationships and patterns.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
14. Learning Ability
Willing and able to learn from situations and
people.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
15 Develops People
Recognizes an individual’s career goals and
creates growth opportunities.
Below
Standard
Meets
Minimum
Standard
Consistently
Meets
Standard
Above
Standard
Exceptional
Comments:
5
Name:
III. TRAINING AND DEVELOPMENT
1. Please list courses, workshops, seminars and on-the-job training completed since the last review:
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
2. Please note classroom training or education needed to perform job duties, or that will enhance the employee’s
ability to perform his or her job. Indicate what will be done to make it happen during the next year:
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
3. Please note on-the-job experience(s) needed to perform job duties, or that will help the employee to improve job
performance. Indicate what efforts will be made toward gaining those experiences during the next year:
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
4. Mutual goals that the employee and supervisor are interested in accomplishing and plan(s) for accomplishing
them and measuring performance (refer to the attached goals sheet it you wish):
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
5. Please comment on discussions about constraints or workplace limitations. Indicate any planned action:
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
6. Other developmental plans:
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
6
Name:
OVERALL PERFORMANCE APPRAISAL
This section is a summarization of the employee's overall performance since the last appraisal. Place an "X" on the
performance continuum that reflects the level of overall performance based on the standards and the overall comments
section.
Below Standards Meets Minimum
Standards
Consistently Meets
Standards
Above Standards Exceptional
Comments:
TO BE COMPLETED BY THE EMPLOYEE
You may wish to comment on the performance appraisal you have received. You may wish to use the space below or
submit your comments to your manager and your personnel file.
Comments:
Appraiser and employee both need to sign and date the performance appraisal. Employee’s signature does not necessarily
mean agreement with all items; however it is an indication that this form has been shared with the employee. Please return
the signed form to the City Administrator.
Signature of Appraiser Signature of Employee
Date Date